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HomeMy WebLinkAbout01-12-2015 City Council Meeting Minutes January 12, 2015 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, January 12, 2015 Council Chambers, City Hall Meeting No. 01-15 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:02 p.m. by Mayor Slawik. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda: M2 Human Rights Community Listening Session N1 Bruentrup Farm Holiday Tea N2 Marnita’s Table Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of December 2, 2014 City Council Workshop Minutes Councilmember Abrams moved to approve the December 2, 2014 City Council Workshop Minutes as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of December 3, 2014 City Council Workshop Minutes Councilmember Juenemann moved to approve the December 3, 2014 City Council Workshop Minutes as submitted. January 12, 2015 City Council Meeting Minutes 2 Seconded by Councilmember Abrams Ayes – All The motion passed. 3. Approval of December 8, 2014 City Council Workshop Minutes Councilmember Juenemann moved to approve the December 8, 2014 City Council Workshop Minutes as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Approval of December 8, 2014 City Council Meeting Minutes Councilmember Abrams moved to approve the December 8, 2014 City Council Meeting Minutes as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Approval of Resolution for Commission Appointments a) Human Rights Commission City Manager Coleman reported that another vacancy has occurred on the Human Rights Commission. Mayor Slawik was not present for the Council Manager Workshop, this item will be brought to the full council for consideration at a future meeting where all applicants will be considered. No action was taken. G. CONSENT AGENDA Councilmember Juenemann requested agenda item G12 be highlighted. Councilmember Cardinal requested agenda items G10 and G14 be highlighted. Mayor Slawik requested agenda items G9 and G13 be highlighted. Councilmember Abrams requested agenda item G8 be highlighted. Councilmember Koppen moved to approve consent agenda items G1-G14. Seconded by Councilmember Cardinal Ayes – All The motion passed. 1. Approval of Claims Councilmember Koppen moved to approve the Approval of Claims. January 12, 2015 City Council Meeting Minutes 3 ACCOUNTS PAYABLE: $ 464,683.12 Checks #93946 thru # 94049 dated 12/05/14 thru 12/09/14 $ 329,590.63 Disbursements via debits to checking account dated 12/01/14 thru 12/05/14 $ 681,743.13 Checks #94051 thru # 91404 dated 12/10/14 thru 12/16/14 $ 576,972.99 Disbursements via debits to checking account dated 12/08/14 thru 12/12/14 $ 332,488.02 Checks #94105 thru # 94160 dated 12/17/14 thru 12/23/14 $ 352,761.14 Disbursements via debits to checking account dated 12/15/14 thru 12/19/14 $ 123,419.90 Checks #94162 thru # 94200 dated12/30/14 thru12/30/14 $ 384,675.38 Disbursements via debits to checking account dated 12/22/14 thru 12/26/14 $ 738,789.23 Checks # 94201 thru # 94259 dated 01/06/15 $ 170,735.86 Disbursements via debits to checking account dated12/29/14 thru 01/02/15 $ 4,155,859.40 Total Accounts Payable PAYROLL $ 538,816.38 Payroll Checks and Direct Deposits dated 12/05/14 $ 640.00 Payroll Deduction check # 9993631 thru # 9993632 dated 12/05/14 $ 533,979.34 Payroll Checks and Direct Deposits dated 12/19/14 $ 874.20 Payroll Deduction check # 9993651 thru # 9993653 dated 12/19/14 $ 565,349.39 Payroll Checks and Direct Deposits dated 01/02/15 $ 640.00 Payroll Deduction check # 9993675 thru # 9993676 01/02/15 $ 1,640,299.31 Total Payroll $ 5,796,158.71 GRAND TOTAL January 12, 2015 City Council Meeting Minutes 4 Seconded by Councilmember Cardinal Ayes – All The motion passed. 2. Approval of Resolution Designation of Depositories for Investments Councilmember Koppen moved to approve the Resolution Designation of Depositories for Investments. Resolution 15-1-1157 DESIGNATION OF DEPOSITORIES FOR INVESTMENTS BE IT RESOLVED, that the following be and hereby are selected as depositories for time deposits of the City of Maplewood: Alerus Financial (fka Prosperan Bank, Washington County Bank) Wells Fargo Bank US Bank 4M Fund BE IT FURTHER RESOLVED, that the deposits in any of the above depositories shall not exceed the amount of F.D.I.C. insurance covering such deposit unless collateral or a bond is furnished as additional security, and BE IT FURTHER RESOLVED, that funds in the above depositories may be withdrawn and wire transferred to any other depository of the city by the request of the Finance Director or his/her designee. BE IT FURTHER RESOLVED, that these depository designations are effective until December 31, 2015. Seconded by Councilmember Cardinal Ayes – All The motion passed. 3. Approval of a Fee Waiver for a Temporary Intoxicating Liquor License for the Maplewood Area Historical Society, 2170 E County Road D Councilmember Koppen moved to approve to waiver the $204.00 fee for a Temporary On-Sale Intoxicating Liquor License for the Maplewood Area Historical Society, 2170 E County Road D. Seconded by Councilmember Cardinal Ayes – All The motion passed. 4. Approval to Make Payment for Eden Systems Yearly Support Contract Councilmember Koppen moved to approve the 2015 Contract for Eden Systems Support in the amount of $53,743.97 for system updates and staff support. January 12, 2015 City Council Meeting Minutes 5 Seconded by Councilmember Cardinal Ayes – All The motion passed. 5. Approval to Enter Into Agreement with ElectroWatchman to Complete Security System Migration Councilmember Koppen moved to approve to enter into an agreement with Electro Watchman, Inc. to complete the security system migration in an amount not to exceed $25,000. Seconded by Councilmember Cardinal Ayes – All The motion passed. 6. Approval of Resolution Approving Final Payment and Acceptance of Project, Lift Station 14 Rehabilitation, City Project 12-13 Councilmember Koppen moved to approve the Resolution Approving Final Payment and Acceptance of Project, Lift Station 14 Rehabilitation, City Project 12-13. Resolution 15-1-1158 APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT WHEREAS, the City Engineer for the City of Maplewood has determined that the Lift Station 14 Rehabilitation, City Project 12-13, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that City Project 12-13 is complete and maintenance of these improvements is accepted by the city; and the final construction cost is $178,301.07. Final payment to Veit & Company, Inc. and the release of any retainage or escrow is hereby authorized. Adopted by the Maplewood City Council on this 12th day of January 2015. Seconded by Councilmember Cardinal Ayes – All The motion passed. 7. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 4, East Metro Public Safety Training Center Phase I Bid Package 5, City Project 09-09 Councilmember Koppen moved to approve the Resolution Directing Modification of Existing Construction Contract, Change Order No. 4, East Metro Public Safety Training Center Phase I Bid Package 5, City Project 09-09. Resolution 15-1-1159 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT January 12, 2015 City Council Meeting Minutes 6 PROJECT 09-09, BID PACKAGE 5, CHANGE ORDER NO. 4 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 09-09, East Metro Public Safety Training Center Phase I Bid Package 5 Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 09-09, Change Order No. 4. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The mayor and city engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 4 which is an increase of $3,748.32. The revised contract amount is $1,559,210.88. Adopted by the Maplewood City Council on this 12th day of January 2015. Seconded by Councilmember Cardinal Ayes – All The motion passed. 8. Approval of Addendum to Agreement with G&K Services Public Works Director/City Engineer Thompson gave the staff report. Councilmember Koppen moved to approve the addendum to the Agreement with G&K Services and authorize the Public Works Director to sign said addendum. Seconded by Councilmember Cardinal Ayes – All The motion passed. 9. Approval of Resolution Supporting Washington County Request for State Bond Funds for Gateway Corridor Project, City Project 14-05 Public Works Director/City Engineer Thompson gave the staff report. Councilmember Koppen moved to approve the Resolution Supporting Washington County Request of $3,000,000 in State Bond Funds for the Gateway Corridor Project, City Project 14-05. Resolution 15-1-1160 RESOLUTION SUPPORTING WASHINGTON COUNTY REQUEST FOR $3,000,000 IN STATE FUNDING FOR THE GATEWAY CORRIDOR WHEREAS, the Gateway Corridor Commission (Commission) was established in March of 2009 to address transportation needs within the Gateway Corridor; and January 12, 2015 City Council Meeting Minutes 7 WHEREAS, the City of Maplewood is an active member of the Commission; and WHEREAS, the Gateway Corridor is located in Ramsey and Washington Counties, Minnesota, extending approximately 12 miles, and connecting downtown Saint Paul with its East Side neighborhoods and the suburbs of Maplewood, Landfall, Oakdale, Lake Elmo, and Woodbury, and; WHEREAS, the Gateway Corridor is experiencing robust employment and population growth; and WHEREAS, the Gateway Corridor will connect the eastern metropolitan area to the region's transit system via Union Depot and will provide economic development opportunities and is a critical link for employees commuting to their workplace; and WHEREAS, the Gateway Corridor project recently received the important Presidential designation as a Federal Infrastructure Permitting Dashboard Project, and; WHEREAS, the Gateway Corridor Commission is in the process of preparing a Draft Environmental Impact Statement (DEIS) for the project; and WHEREAS, after an extensive public engagement and rigorous technical evaluation a locally preferred alternative (LPA) of Bus Rapid Transit within a dedicated guideway that would run generally parallel to I-94 has been determined to be the most cost-effective and economically viable transit solution; and WHEREAS, the six cities and two counties in which the LPA travels have all passed resolutions supporting the LPA decision; and WHEREAS, the LPA for the Gateway Corridor has been included in the Metropolitan Council’s 2040 Transportation Policy Plan (TPP) which is scheduled for adoption in January 2015; and WHEREAS, the next step in the development of this transitway will be to transition the project to the State and conduct engineering and additional environmental analysis; and WHEREAS, additional resources will be needed to advance the transitway through the next phase; and WHEREAS, Washington County requested $5 million in funding in the 2014 legislative session for this work and was awarded $2 million in state bond funds; and WHEREAS, the balance of $3 million in State funding is requested by Washington County in the 2015 legislative session; and WHEREAS, the City of Maplewood recognizes that the $3,000,000 gap is needed to fully fund the State’s share of the next phase of work, referred to as Project Development, and to keep the project moving forward without delay. NOW THEREFORE, BE IT RESOLVED, that City of Maplewood hereby supports January 12, 2015 City Council Meeting Minutes 8 Washington County’s request for the State of Minnesota to provide $3,000,000 in funds to Washington County for engineering and environmental analysis work for the next phase of development of the Gateway Corridor. Approved by the Maplewood City Council this 12th day of January 2015. Seconded by Councilmember Cardinal Ayes – All The motion passed. 10. Approval of Fuel Contracts for 2015 Public Works Director/City Engineer Thompson gave the staff report. Councilmember Koppen moved to approve the gas and diesel fuel contracts and terms and conditions with Mansfield Oil Company of Gainsville, Inc. and authorize the City Manager or her designee to sign said agreements. Seconded by Councilmember Cardinal Ayes – All The motion passed. 11. Approval to Order Replacement Police Squad Vehicles, in Accordance with the 2015 Budget Councilmember Koppen moved to approve the Police Department place the order for four new police utility squads at the Minnesota State bid price of $26,583.95 and a 6- cylinder ford pick-up truck at the Minnesota State bid price of $29,793 for a total of $136,128.80. Seconded by Councilmember Cardinal Ayes – All The motion passed. 12. Approval of Resolution to Accept Donation from Ramsey County Sheriff’s Foundation Police Chief Schnell gave the staff report. Councilmember Koppen moved to approve the resolution to accept the donation in the amount of $1,000 from the Ramsey County Sheriff’s Foundation to the Maplewood Police Reserve Unit. Resolution 15-1-1161 WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices of real and personal property and maintain the same for the benefit of the citizens and pursuant to the donor’s terms if so-prescribed, and; WHEREAS, Ramsey County Sheriff’s Foundation wishes to grant the City of Maplewood the following: $1,000, and; January 12, 2015 City Council Meeting Minutes 9 WHEREAS, Ramsey County Sheriff’s Foundation has instructed that the City will be required to use the aforementioned for the Maplewood Police Reserve Unit, and; WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for the purposes and under the terms prescribed, and; WHEREAS, the City agrees that it will accept the gift by a super majority of its governing body’s membership pursuant to Minnesota Statute §465.03; NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the Maplewood City Council approves, receives and accepts the gift aforementioned and under such terms and conditions as may be requested or required. Seconded by Councilmember Cardinal Ayes – All The motion passed. 13. Approval to Purchase Portable Trailer-based Video Surveillance System Police Chief Schnell gave the staff report and answered questions of the council. Councilmember Koppen moved to approve to purchase a trailer-based video surveillance system in the amount of $42,909 and authorize the Finance Director to make the necessary budget adjustments. Seconded by Councilmember Cardinal Ayes – All The motion passed. 14. Approval of Updated Legal Services Contract Extension City Manager Coleman gave the staff report and answered questions of the council. Police Chief Schnell answered additional questions of the council. Councilmember Koppen moved to approve the Memorandum of Understanding with H. Alan Kantrud P.A. for prosecution and civil services in the amount of $19,000 for the month of January 2015. Seconded by Councilmember Cardinal Ayes – All The motion passed. H. PUBLIC HEARING 1. Consider Approval of Reconstruction and Bituminous Overlay Plan and Intention to Issue Obligation Bonds for Gladstone Redevelopment Phase 2, City Project 14-01 a. Public Hearing, 7:00 pm b. Resolution Approving 2015-2019 Street Reconstruction and Bituminous Overlay Plan and Authorizing Issuance of Obligation Bonds January 12, 2015 City Council Meeting Minutes 10 Public Works Director/City Engineer Thompson gave the staff report and answered questions of the council. Mayor Slawik opened the public hearing. No one spoke. Mayor Slawik closed the public hearing. Councilmember Koppen moved to approve the Resolution Approving 2015-2019 Street Reconstruction and Bituminous Overlay Plan and Authorizing Issuance of Obligation Bonds. Resolution 15-1-1162 Approving 2015-2019 Street Reconstruction and Bituminous Overlay Plan and Authorizing Issuance of Obligation Bonds WHEREAS, pursuant to resolutions of the council adopted May 12, 2014, a report has been prepared with reference to the improvement of the Gladstone Phase 2 Improvements, City Project 14-01, and this report was received by the council on June 9, 2014, and WHEREAS, the feasibility report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, and WHEREAS, the feasibility report was accepted and the preparation of plans and specifications was authorized by the council on June 9, 2014, and WHEREAS, a Public Hearing was called by the City Council on December 8, 2014 regarding the approval of a city-wide Street Reconstruction and Bituminous Overlay Plan and Issuance of Obligations, and notice was published in the local newspaper on December 24 and 31 of 2014, and WHEREAS, in accordance with Minnesota Statute 475.58 subdivision 3b the Public Hearing was held at 7:00 pm at City Hall on January 12, 2015 regarding the approval of the Street Reconstruction and Bituminous Overlay Plan and Issuance of Obligations, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1) The 2015-19 Street Reconstruction and Bituminous Overlay Plan is herby approved and the issuance of obligation bonds is authorized as part of said Plan and in accordance with State Statute 475.58 subdivision 3b. 2) Furthermore, the maximum amount of Obligation Bonding authority for the Gladstone Redevelopment Improvements Phase 2, City Project 14-01, is $1,488,200. Approved this 12th day of January, 2015. Seconded by Councilmember Abrams Ayes – All January 12, 2015 City Council Meeting Minutes 11 The motion passed. I. UNFINISHED BUSINESS 1. Approval of Resolution Authorizing Project Budget Adjustment, Arkwright- Sunrise Area Street Improvements, Project 12-09 Public Works Director/City Engineer Thompson gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the resolution adjusting the project budget to $5,477,000 for the Arkwright Sunrise Area Streets Improvements, City Project 12-09. Resolution 15-1-1163 PROJECT BUDGET ADJUSTMENT ARKWRIGHT SUNRISE AREA STREET IMPROVEMENTS, CITY PROJECT 12-09 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 12-09, Arkwright Sunrise Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, On May 13, 2013 the City Council ordered the public improvements to the Arkwright Sunrise Area Improvements and established a project budget of $4,996,000, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. The project budget adjustment reflects updated cost share amounts with Saint Paul Regional W ater, City of Little Canada, and Ramsey County. No increase to the amount G.O. Improvement Bonds are proposed as part of the project budget adjustment. The increase to Environmental Utility Fund represents the increase of stormwater related costs required to meet water quality and rate control requirements. 2. Furthermore, the finance manager is hereby authorized to adjust the project budget from $4,996,000 to $5,477,000. FUNDING SOURCE APPROVED BUDGET PROPOSED BUDGET G.O. IMPROVEMENT BONDS $2,529,000 $2,648,000 RAMSEY COUNTY (SIDEWALKS & TRAILS) $176,000 $176,000 SANITARY SEWER FUND $279,000 $291,000 I & I GRANT $39,000 $59,000 ENVIRONMENTAL UTILITY FUND $460,000 $925,000 SPECIAL BENEFIT ASSESSMENT $697,000 $695,000 ST. PAUL WATER $480,000 $357,000 W.A.C. FUND $58,000 $93,000 CITY OF LITTLE CANADA $243,000 $212,000 DRIVEWAY REPLACEMENT PROGRAM $35,000 $21,000 TOTAL FUNDING $4,996,000 $5,477,000 January 12, 2015 City Council Meeting Minutes 12 Approved this 12th day of January 2015. Seconded by Councilmember Koppen Ayes – All The motion passed. J. NEW BUSINESS 1. Approval of an On-Sale Intoxicating Liquor License for Stargate Night Club, 1700 Rice Street Ste J & K City Clerk/Citizen Services Director Haag gave the staff report. Paul Paoye Xiong, new owner, addressed and answered questions of the council. Councilmember Koppen moved to approve an on-sale intoxicating Liquor License for Stargate Night Club, 1700 Rice Street. Seconded by Mayor Slawik Ayes – All The motion passed. Mayor Slawik requested City Manager Coleman, Councilmember Abrams and Councilmember Koppen to report on the process that was used to hire attorneys for civil and criminal prosecution. City Manager Coleman reported on the hiring process and then gave an overview of the current structure for attorney services and the changes that are being implemented to that structure. She further reported on State Statute that references the hiring of the City Attorney. Mayor Slawik read State Statute 412.651 City Manager; Powers and Duties, Subd. 3. Appointment of personnel. Councilmember Abrams and Councilmember Koppen further reported on the process used to hire attorneys for civil and criminal prosecution. 2. Approval of Recommendation to Hire City Attorney for Criminal Prosecution Representation Police Chief Schnell gave the staff report and answered questions of the council. City Manager Coleman answered additional questions of the council. Elliott Knetsch, Vice President of Campbell Knutson addressed and answered questions of the council. Councilmember Abrams moved approval for the City Manager to contract with the Campbell Knutson Law Firm to serve as the Maplewood City Attorney for Prosecution Services. Seconded by Mayor Slawik Ayes – Mayor Slawik, Council Members Abrams and Juenemann Nays – Council Members Cardinal and Koppen January 12, 2015 City Council Meeting Minutes 13 The motion passed. 3. Approval of Recommendation to Hire City Attorney for Civil Representation City Manager Coleman gave the staff report. H. Alan Kantrud, Principal of H.A. Kantrud P.A. answered questions of the council. Councilmember Koppen moved approval for the City Manager to contract with H. Alan Kantrud to serve as the Maplewood City Attorney for Civil Services. Seconded by Councilmember Juenemann Ayes – Council Members Cardinal, Koppen and Juenemann Nays – Mayor Slawik, Councilmember Abrams The motion passed. 4. Approval of 2015 Rules of Procedure for City Council and Council Meetings City Clerk/Citizen Services Director Haag gave the staff report and answered questions of the council. Councilmember Koppen moved to approve the edits to the 2015 City Council Rules of Procedure for City Council and Council Meetings. Seconded by Councilmember Abrams Ayes – All The motion passed. 5. Approval of 2015 Policy and Procedures for a Public Hearing City Clerk/Citizen Services Director Haag gave the staff report. Councilmember Juenemann moved to approve to change the 2015 Public Hearing Policy and Procedures comment time from five (5) minutes to three (3) minutes. Seconded by Councilmember Koppen Ayes – All The motion passed. 6. 2015 City Council Appointments To Boards, Commissions and Miscellaneous Groups City Clerk/Citizen Service Director Haag gave the staff report. Former Mayor Will Rossbach addressed the council and indicated that he would like to serve on the St. Paul Water Utility Commission in 2015. Councilmember Koppen moved to approve 2015 City Council Appointments to Boards, Commissions and Miscellaneous Groups. January 12, 2015 City Council Meeting Minutes 14 Appointment 2014 Appointments 2015 Appointments Acting Mayor* Councilmember Cardinal Councilmember Abrams *Rotation of acting mayors: 2012 Councilmember Koppen, 2013 Councilmember Juenemann, 2014 Councilmember Cardinal Auditor Contact Councilmember Abrams Councilmember Abrams Councilmember Juenemann Councilmember Juenemann (Alternate) (Alternate) Community Design Review Board Councilmember Abrams Councilmember Abrams Mike Martin (Staff Liaison) Mike Martin (Staff Liaison) Data Compliance Officers: Responsible Authority Karen Guilfoile Karen Guilfoile City Personnel Officer Terrie Rameaux Terrie Rameaux City Law Enforcement Officer Paul Schnell Paul Schnell Environment & Natural Kathleen Juenemann Kathy Juenemann Resources Commission Shann Finwall (Staff Liaison) Shann Finwall (Staff Liaison) Fire Relief Association Mayor Slawik Mayor Slawik Relief By-Laws require Mayor Gayle Bauman (Staff Liaison) Gayle Bauman (Staff Liaison) to be member of the Board Gateway Corridor Group Mayor Slawik Mayor Slawik Councilmember Koppen (Alternate) Councilmember Koppen (Alternate) Michael Thompson (Alternate) Michael Thompson (Alternate) Heritage Preservation Commission Marv Koppen Marv Koppen Ginny Gaynor (Staff Liaison) Ginny Gaynor (Staff Liaison) Housing & Economic Development Councilmember Koppen Councilmember Koppen Commission Mike Martin (Staff Liaison) Mike Martin (Staff Liaison) Human Rights Commission Councilmember Juenemann Councilmember Juenemann Karen Haag (Staff Liaison) Karen Haag (Staff Liaison) Joint Ice Arena Board Councilmember Cardinal Councilmember Cardinal Councilmember Koppen Councilmember Koppen Mayor Slawik (Alternate) Mayor Slawik (Alternate) Maplewood Green Team Kathleen Juenemann Kathleen Juenemann Shann Finwall (Staff Liaison) Shann Finwall (Staff Liaison) Municipal Legislative Commission Melinda Coleman Melinda Coleman Mayor Slawik (Alternate) Mayor Slawik (Alternate) Councilmember Juenemann Councilmember Juenemann (Alternate) (Alternate) Official Newspaper Maplewood Review Maplewood Review Pioneer Press (Alternate) Pioneer Press (Alternate) January 12, 2015 City Council Meeting Minutes 15 Parks & Recreation Councilmember Abrams Councilmember Abrams Commission DuWayne Konewko DuWayne Konewko Jim Taylor/Audra Robbins Jim Taylor/Audra Robbins (Staff Liaisons) (Staff Liaisons) Park System Plan Task Force Councilmember Cardinal Councilmember Abrams Planning Commission Councilmember Cardinal Councilmember Cardinal Mike Martin (Staff Liaison) Mike Martin (Staff Liaison) Police Civil Service Commission Councilmember Juenemann Councilmember Juenemann Terrie Rameaux (Staff Liaison) Terrie Rameaux (Staff Liaison) Ramsey County Dispatch Councilmember Juenemann Councilmember Juenemann Policy Committee Ramsey County League Councilmember Cardinal Councilmember Cardinal of Local Governments Marv Koppen (Alternate) Marv Koppen (Alternate) Ramsey/Washington Councilmember Abrams Councilmember Abrams Suburban Cable Commission Councilmember Cardinal (Alternate) Councilmember Cardinal (Alternate) Councilmember Koppen (Alternate) Regional Mayors Mayor Slawik Mayor Slawik Rush Line Corridor Mayor Slawik Mayor Slawik Melinda Coleman (Staff Liaison) Melinda Coleman (Staff Liaison) Suburban Area Chamber Melinda Coleman Melinda Coleman of Commerce Karen Haag (Alternate) Karen Haag (Alternate) Councilmember Cardinal (Alternate) Councilmember Cardinal (Alternate) Councilmember Koppen (Alternate) Councilmember Koppen (Alternate) Suburban Rate Authority Michael Thompson Michael Thompson St. Paul Water Utility Will Rossbach Will Rossbach Transportation Advisory Board Mayor Slawik Mayor Slawik Seconded by Councilmember Juenemann Ayes – All The motion passed. 7. Approval of Comprehensive General Buildings Renewal and Replacement Policy Finance Director Bauman gave the staff report. Councilmember Cardinal moved to approve the Comprehensive General Buildings Renewal and Replacement Policy. Seconded by Councilmember Juenemann Ayes – All The motion passed. January 12, 2015 City Council Meeting Minutes 16 K. AWARD OF BIDS None L. VISITOR PRESENTATION 1. Ron Cockriel M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Coleman gave an update to the Council Calendar. 2. Human Rights Community Listening Session City Clerk/Citizen Services Director Haag reported on the Human Rights Commission Community Listening Session on Police Accountability and Public Safety to be held on Tuesday, January 13, 2015 at 7:00 p.m. in the Council Chambers. N. COUNCIL PRESENTATIONS 1. Bruentrup Farm Holiday Tea Councilmember Abrams commented on the Holiday Tea that was held at the Bruentrup Farm sponsored by the Maplewood Historical Society. 2. Marnita’s Table Mayor Slawik reported that this Thursday, January 15, 2015 from 6:00 p.m. to 9:00 p.m. the Ramsey Suburban Family Collaborative is having an event called Marnita’s Table which is an opportunity to have folks of different backgrounds and races interact and have good conversations that are sometimes hard to have. 3. Regional Mayor’s Meeting Mayor Slawik reported on Regional Mayor’s meeting she attended earlier in the day. 4. Civility Mayor Slawik made a comment about civility and her hopes that council members leave what happens at council meeting at council and things don’t carry over afterwards. O. ADJOURNMENT Mayor Slawik adjourned the meeting at 9:42 p.m.