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2014 11-10 City Council Meeting Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, November 10, 2014 City Hall, Council Chambers Meeting No. 20-14 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Before addressing the council, sign in with the City Clerk. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1.Approval of October 27, 2014 City Council Workshop Minutes 2.Approval of October 27, 2014 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1.Approval of Resolution of Appreciation for Judith Johannessen and Cynthia Schafer, Environmental and Natural Resources Commission G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1.Approval of Claims 2.Approval of Resolution Certifying Special Assessments for Unpaid Ambulance Bills 3.Approval of Resolution Certifying Special Assessments for Unpaid Miscellaneous Charges 4.Approval of Resolution Certifying Special Assessments for Unpaid Trash Bills 5.Approval of a Ramsey County Public Innovation Grant Submittal for the City Hall Campus Organics Collection Program 6.Approval of the 2015 SCORE Funding Grant Application 7.Approval of a Temporary Lawful Gambling—Local Permit for the Ramsey County Pheasants Forever at Gulden’s Restaurant, 2999 Maplewood Drive H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS 1.Approval of Next Step in City Manager Search (No Report) J. NEW BUSINESS 1. Approval of Resolution for a Lawful Gambling Premise Permit for the Roseville Area Youth Hockey Association at Jammin’ Wings LLC, 1900 County Road D East 2. Preliminary Approval for Issuance of Refunding Bonds 3. Approval of a Resolution for a Conditional Use Permit Revision, Bruentrup Heritage Farm, 2170 County Road D East 4. Approval of the following requests for the Former Maplewood Parkside Fire Station, 2001 McMenemy Street North: a. A Resolution for a Comprehensive Plan Amendment from G (Government) to C (Commercial) b. A Resolution for a Zoning Map Amendment from F (Farm) to BC (Business Commercial) c. A Lot Division K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update 2. Selection of Legal RFP Committee (No Report) N. COUNCIL PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:00 P.M. Monday, October 27, 2014 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 6:00 p.m. by Mayor Slawik. B. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Absent C. APPROVAL OF AGENDA Councilmember Abrams moved to approve the agenda as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. Update on Parks System Plan Park & Recreation Director Konewko gave the introduction and provided specifics of the report. Consultants from HKGI provide the council with an update on the development of the Parks Master Plan. F. ADJOURNMENT Mayor Slawik adjourned the meeting at 7:03 p.m. October 27, 2014 City Council Workshop Minutes 1 Council Packet Page Number 1 of 117 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, October 27, 2014 Council Chambers, City Hall Meeting No. 19-14 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:14 p.m. by Mayor Slawik. Mayor Slawik addressed a weekend shooting in Maplewood and Police Chief Schnell provided specifics of the incident. Mayor Slawik then addressed the issue of an outside investigation that is being conducted at the request of the City. B. PLEDGE OF ALLEGIANCE Austin Westeman, student at Cretin Durham Hall lead the council in the pledge of allegiance. C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Absent D. APPROVAL OF AGENDA The following items were added to the agenda: N1 City Manager Search Update N2 Gladstone Tax Equity Credits N3 Planning Commission Update N4 GTN Meeting N5 Transportation Advisory Board N6 3M and the Integrated Youth Development Program N7 Community Breakfast at St. John’s Hospital Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Abrams Ayes – All The motion passed. E. APPROVAL OF MINUTES 1.Approval of October 13, 2014 City Council Workshop Minutes Councilmember Juenemann moved to approve the October 13, 2014 City Council October 27, 2014 City Council Meeting Minutes 1 Council Packet Page Number 2 of 117 E2 Workshop Minutes as submitted. Seconded by Councilmember Abrams Ayes – All The motion passed. 2. Approval of October 13, 2014 City Council Meeting Minutes Councilmember Cardinal moved to approve the October 13, 2014 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS None G. CONSENT AGENDA Councilmember Abrams requested agenda item G2 be discussed separately. Councilmember Juenemann requested a question for items G5 and G8. Mayor Slawik requested items G10 be highlighted. Councilmember Juenemann moved to approve consent agenda items G1and G3-G10. Seconded by Councilmember Abrams Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 217,413.14 Checks # 93441 thru # 93488 dated 10/14/14 thru 10/15/14 $ 275,912.88 Disbursements via debits to checking account dated 10/06/14 thru 10/10/14 $ 1,683,145.64 Checks # 93489 thru # 93538 dated10/16/14 thru 10/21/14 $ 609,339.35 Disbursements via debits to checking account dated 10/14/14 thru10/17/14 October 27, 2014 City Council Meeting Minutes 2 Council Packet Page Number 3 of 117 E2 $ 2,785,811.01 Total Accounts Payable PAYROLL $ 522,145.24 Payroll Checks and Direct Deposits dated 10/10/14 $ 640.00 Payroll Deduction check # 9993261 thru # 9993262 dated 10/10/14 $ 522,785.24 Total Payroll $ 3,308,596.25 GRAND TOTAL Seconded by Councilmember Abrams Ayes – All The motion passed. 2. Approval of Annual Maplewood Historical Society Payment Councilmember Abrams moved to approve the annual payment of $2,000 to the Maplewood Historical Society and provide the City with documentation of how the funds are spent. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Approval of Clarification to September 22, 2014 City Council Meeting Minutes, Item G13 Councilmember Juenemann moved to approve the amended minutes, item G13, of the September 22, 2014 City Council Meeting. Seconded by Councilmember Abrams Ayes – All The motion passed. 4. Approval of an Annual Currency Exchange License Renewal for EZ Cash Maplewood LLC, 3035 White Bear Avenue Councilmember Juenemann moved to approve the currency exchange license renewal for EZ Cash Maplewood, LLC. Seconded by Councilmember Abrams Ayes – All The motion passed. 5. Approval of a Conditional Use Permit Review, Xcel Substation, 1480 County Road D City Attorney Kantrud answered questions of the council. October 27, 2014 City Council Meeting Minutes 3 Council Packet Page Number 4 of 117 E2 Councilmember Juenemann moved to approve to review the conditional use permit for Xcel Energy’s electrical substation and related electrical system operations in one year. Seconded by Councilmember Abrams Ayes – All The motion passed. 6. Approval of a Conditional Use Permit Review, Maplewood Fire Station No. 1, 600 McKnight Road North Councilmember Juenemann moved to approve to review the conditional use permit for the Maplewood Fire Station No. 1 located at 600 McKnight Road North again in one year to check on the project’s progress. Seconded by Councilmember Abrams Ayes – All The motion passed. 7. Approval of Purchase Order Change Amount for Robinhood Park Councilmember Juenemann moved to approve the new purchase price of $24,756 for the Robinhood Park purchase. Seconded by Councilmember Abrams Ayes – All The motion passed. 8. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 1, East Metro Public Safety Training Center Phase I Bid Package 3 Public Works Director/City Engineer Thompson answered questions of the council. Councilmember Juenemann moved to approve the resolution Directing Modification of Existing Construction Contract, Change Order No. 1, for the East Metro Public Safety Training Center Phase 1 Bid Package 3 Improvements, City Project 09-09. Resolution 14-10-1127 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 09-09, PHASE 1 BID PACKAGE 3 - CHANGE ORDER NO. 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 09-09, East Metro Public Safety Training Center Phase I Bid Package 3 Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 09-09, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: October 27, 2014 City Council Meeting Minutes 4 Council Packet Page Number 5 of 117 E2 1. The mayor and city engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 which is an increase of $21,082.00. The revised contract amount is $783,572.40. Adopted by the Maplewood City Council on this 27th day of October 2014. Seconded by Councilmember Abrams Ayes – All The motion passed. 9. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order 7 with Jorgenson Construction, Police Department Expansion Project – Phase 3 Councilmember Juenemann moved to approve the resolution Directing Modification of Existing Construction Contract, Change Order No. 7, for the Police Department Expansion Project – Phase 3. Resolution 14-10-1128 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT POLICE DEPARTMENT EXPANSION PROJECT - PHASE 3, CHANGE ORDER NO. 7 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Police Department Expansion Project – Phase 3, and has let a construction contract pursuant to Minnesota Statutes, Chapter 475, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Police Department Expansion Project – Phase 3, Change Order No. 7. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Mayor is hereby authorized and directed to modify the existing contract by executing said Change Order No. 7. Adopted by the Maplewood City Council on this 27th day of October 2014. Seconded by Councilmember Abrams Ayes – All The motion passed. 10. Approval to Enter Into Lease Agreement with North St. Paul for Use of Fiber Optics IT Director Fowlds gave the staff reported and answered questions of the council. Councilmember Juenemann moved to approve to enter into an optical fiber use agreement with the City of North St. Paul to provide connectivity to the South Fire Station. October 27, 2014 City Council Meeting Minutes 5 Council Packet Page Number 6 of 117 E2 Seconded by Councilmember Abrams Ayes – All The motion passed. H. PUBLIC HEARING None I. UNFINISHED BUSINESS 1. Update on Pavement Study Findings, English Street Petition, City Project 14- 16 Public Works Director/City Engineer Thompson gave the staff report and answered questions of the council. The following resident spoke: Bill Diesslin, Maplewood Resident J. NEW BUSINESS 1. Approval of Decision to Deny Massage Practitioner License, Yan Xu, New Dragon Acupressure Massage, 3001 White Bear Avenue North Citizen Services Director Haag gave the staff report and answered questions of the council. Councilmember Abrams moved to approve the decision to deny a Massage Practitioner’s License to Yan Xu for employment at New Dragon Acupressure Massage, 3001 White Bear Avenue. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of Resolution Adopting 2015 Rates for Utilities Public Works Director/City Engineer gave the staff report and answered questions of the council. Citizen Services Director Haag answered additional questions of the council. Councilmember Juenemann moved to approve the resolution Adopting the 2015 Rates for Utilities: Environmental Utility (Storm Water) and Water Surcharge (St. Paul) Recycling. Councilmember Cardinal moved to make a friendly amendment to delay voting on this item until the first meeting in December after it has been posted. Councilmember Juenemann moved to deny friendly amendment. Resolution 14-10-1129 ADOPTION OF THE 2015 RATES FOR UTILITIES: ENVIRONMENTAL UTILITY (STORM WATER) October 27, 2014 City Council Meeting Minutes 6 Council Packet Page Number 7 of 117 E2 WATER SURCHARGE (ST PAUL) RECYCLING WHEREAS, the City of Maplewood has established utility rates, and WHEREAS, city staff has reviewed the utility rates. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The updated Environmental Utility Fund rates with a 3% increase shall become effective beginning January 1, 2015, with quarterly rates set at $22.44 ($7.48 per month). 2. The updated water surcharge rates for the St. Paul Water District shall become effective beginning January 1, 2015, with fees set as follows: 8.5% of the St. Paul water charge. 3. The updated recycling fees with a 3% increase shall become effective beginning January 1, 2015, with fees set as follows: $3.03 per account per month for multi-family units $9.09 per account per quarter for single-family residents 4. The updated utility rates are approved for all related services received on or after January 1, 2015. 5. The rates shown will be reviewed by staff on an annual basis with recommendations for revisions brought to the city council for consideration. Seconded by Councilmember Abrams Ayes – Mayor Slawik, Council Members Abrams, Juenemann Nays – Councilmember Cardinal The motion passed. 3. Consent to Assignment and Agreement Related to Maplewood Senior Living, LLC City Attorney Kantrud gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the resolution Authorizing the Execution of a Consent to Assignment and Agreement in order for Maplewood Senior Living, LLC to complete their refinancing transaction. Resolution 14-10-1130 RESOLUTION AUTHORIZING THE EXECUTION OF A CONSENT TO ASSIGNMENT AND AGREEMENT October 27, 2014 City Council Meeting Minutes 7 Council Packet Page Number 8 of 117 E2 BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota (the "City"), as follows: 1. The City Council entered into a Development Agreement, dated May 24, 2011 (the "Development Agreement"), with Maplewood Senior Living, LLC, a Minnesota limited liability company (the "Developer"). The Developer and Bell State Bank & Trust, a North Dakota banking corporation (the "Lender") are parties to that certain Loan Agreement, secured by that certain Mortgage, Security Agreement, Assignment of Lease and Rents and Fixture Financing Statement (the "Mortgage") pursuant to which the Developer has pledged all of its rights, title and interest in and to (i) Development Agreement for The Shores Senior Housing (Development Project: 10-11; Associated City Project: 04-21) by and between the Developer and the City dated May 24, 2011; (ii) the Tax Increment Revenue Note (Maplewood Senior Living, LLC Housing Project) issued pursuant to the Development Agreement; and (iii) the Development Agreement (collectively, the "Project Agreements"). 2. The Lender has requested that the City consent to the security interest and assignment of the Project Agreements as contemplated by the Mortgage and as further set forth in a Consent to Assignment and Agreement, by and between the City, the Developer and the Lender, a draft of which has been submitted to the City Council for approval, 3. The City Council hereby approves the Consent to Assignment and Agreement in substantially the form submitted, and the Mayor and the Manager are hereby authorized and directed to execute the Consent to Assignment and Agreement on behalf of the City. In the absence of the Mayor or the Manager, any document authorized by this resolution to be executed may be executed by an acting or duly designated official. 4. The approval hereby given to Consent to Assignment and Agreement includes approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by the City officials authorized by this resolution to execute the above documents. The execution of the above documents by the appropriate officer or officers of the City shall be conclusive evidence of the approval of the Consent to Assignment and Agreement in accordance with the terms hereof. Adopted: October 27, 2014 Seconded by Councilmember Abrams Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATION 1. Dave Johnson, Maplewood Resident 2. Diana Longrie, Maplewood Resident 3. Laurie Johnson, Maplewood Resident October 27, 2014 City Council Meeting Minutes 8 Council Packet Page Number 9 of 117 E2 4. John Wykoff, Maplewood Resident 5. Bob Zick, North St. Paul Resident 6. Mark Bradley, Maplewood Resident M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update Citizen Services Director Haag gave the update to the city council calendar and answered questions of the council. 2. Review Proposed Negotiated Settlement in Condemnation, Summit Bank Vacant Land Parcels, TH 36 & English Interchange Project (Report Distributed at Meeting) a. Intent to Close Meeting (§13D.05 subd.3c) Councilmember Juenemann moved to close the meeting. Councilmember Juenemann withdrew the motion. Councilmember Cardinal moved to complete the council presentations and then return to M2. Seconded by Councilmember Juenemann Ayes – All The motion passed. City Attorney Kantrud stated the meeting will be closed as permitted by section 13D.05 subd. 3c to discuss the Proposed Negotiated Settlement in Condemnation, Summit Bank Vacant Land Parcels, TH 36 & English Interchange Project. Councilmember Juenemann moved to close the meeting. Seconded by Councilmember Abrams Ayes – All The motion passed. Aside from the city council the following were present for the closed session: City Attorney Kantrud Public Works Director Michael Thompson Citizen Services Director Karen Haag Mayor Slawik closed the meeting. Mayor Slawik opened the meeting. City Attorney Kantrud gave a summary of the closed session regarding the Proposed Negotiated Settlement in Condemnation, Summit Bank Vacant Land Parcels, TH 36 & English Interchange Project. October 27, 2014 City Council Meeting Minutes 9 Council Packet Page Number 10 of 117 E2 N. COUNCIL PRESENTATIONS 1. Manager Search Update Councilmember Juenemann gave a report on the city manager search update. 2. Gladstone Tax Equity Credits Councilmember Juenemann reported on the Gladstone Tax Equity Credits of 7.5 million that the Developer received from Minnesota Housing Finance. 3. Planning Commission Update Councilmember Cardinal reported on the Planning Commission Meeting he attended on October 21, 2014. 4. GTN Meeting Mayor Slawik reported on a meeting she and staff members had with GTN and plans for the cable show “Spotlight on Maplewood.” 5. TAB Mayor Slawik reported on the Transportation Advisory Board meeting she attended. 6. 3M and IYD Mayor Slawik reported on a meeting she had with 3M regarding the Integrated Youth Development Program that the City hopes to put in place with leaders and businesses in the community. 7. Community Breakfast at St. John’s Hospital Councilmember Abrams reported on the community leadership breakfast she attended at St. John’s Hospital. O. ADJOURNMENT Mayor Slawik adjourned the meeting at 9:40 p.m. October 27, 2014 City Council Meeting Minutes 10 Council Packet Page Number 11 of 117 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Shann Finwall, AICP, Environmental Planner DATE: November 4, 2014 SUBJECT: Resolution of Appreciation for Judith Johannessen and Cynthia Schafer, Environmental and Natural Resources Commission Introduction Judith Johannessen has been a member of the Environmental and Natural Resources Commission for six years and three months, serving from August 14, 2008 to September 30, 2014. Cynthia Schafer has been a member of the Environmental and Natural Resources Commission for one year and nine months, serving from November 15, 2012 to September 30, 2014. Background Commission terms for Commissioner Johannessen and Schafer ended on September 30, 2014. Both commissioners chose not to seek reappointment. Commission Reviews The Environmental and Natural Resources Commission recommended approval of the attached resolutions of appreciation for Commissioners Johannessen and Schafer on October 20, 2014. Recommendation Approve the attached Resolutions of Appreciation for Judith Johannessen and Cynthia Schafer for their years of service on the Environmental and Natural Resources Commission. Attachment 1.Resolution of Appreciation for Judith Johannessen 2.Resolution of Appreciation for Cynthia Schafer F1 Council Packet Page Number 12 of 117 RESOLUTION OF APPRECIATION WHEREAS, Judith Johannessen has been a member of the Maplewood Environmental and Natural Resources Commission for six years and three months, serving from August 14, 2008 to September 30, 2014. Ms. Johannessen has served faithfully in those capacities; and WHEREAS, the Environmental and Natural Resources Commission has appreciated her experience, insights and good judgment; and WHEREAS, Ms. Johannessen has freely given of her time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Ms. Johannessen has shown dedication to her duties and has consistently contributed her leadership and efforts for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Judith Johannessen is hereby extended our gratitude and appreciation for her dedicated service. Passed by the Maplewood City Council on November 10, 2014. ______________________________ Nora Slawik, Mayor Passed by the Maplewood Environmental and Natural Resources Commission on October 20, 2014. ______________________________ Ann Palzer, Chairperson Attest: ________________________________ Karen Haag, City Clerk F1, Attachment 1 Council Packet Page Number 13 of 117 RESOLUTION OF APPRECIATION WHEREAS, Cynthia Schafer has been a member of the Maplewood Environmental and Natural Resources Commission for one year and nine months, serving from November 15, 2012 to September 30, 2014. Ms. Schafer has served faithfully in those capacities; and WHEREAS, the Environmental and Natural Resources Commission has appreciated her experience, insights and good judgment; and WHEREAS, Ms. Schafer has freely given of her time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Ms. Schafer has shown dedication to her duties and has consistently contributed her leadership and efforts for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Cynthia Schafer is hereby extended our gratitude and appreciation for her dedicated service. Passed by the Maplewood City Council on November 10, 2014. ______________________________ Nora Slawik, Mayor Passed by the Maplewood Environmental and Natural Resources Commission on October 20, 2014. ______________________________ Ann Palzer, Chairperson Attest: ________________________________ Karen Haag, City Clerk F1, Attachment 2 Council Packet Page Number 14 of 117 TO:Melinda Coleman, Interim City Manager FROM:Gayle Bauman, Finance Director DATE: SUBJECT:Approval of Claims 321,336.88$ Checks # 93539 thru # 93571 dated 10/28/14 249,730.21$ Disbursements via debits to checking account dated 10/20/14 thru 10/24/14 998,893.72$ Checks # 93572 thru # 93612 dated 10/28/2014 thru 11/04/2014 426,145.48$ Disbursements via debits to checking account dated 10/27/14 thru 10/31/14 1,996,106.29$ Total Accounts Payable 536,146.23$ Payroll Checks and Direct Deposits dated 10/24/14 874.20$ Payroll Deduction check # 9993288 thru # 9993290 dated 10/24/14 537,020.43$ Total Payroll 2,533,126.72$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL MEMORANDUM November 3, 2014 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: G1 Council Packet Page Number 15 of 117 Check Description Amount 93539 04911 TABLECLOTHS SENIOR EXPO 10/16 128.25 93540 04206 ATTORNEY SRVS FEES/RENT - NOV 15,766.67 93541 04944 SUBWAY ORDERS - SEPT 341.36 93542 00767 REIMB FOR MEAL 10/10 9.31 93543 00985 WASTEWATER - NOVEMBER 230,271.57 93544 01337 SA RECORD KEEPING 5,977.50 93545 01337 PLANTS MNC YARD PROJ 72.00 93546 04943 REIMB FOR PARKING & MILEAGE 1/1-10/21 315.34 93547 05305 CONTRACT 500-0371083 439.79 05305 CONTRACT 500-0371999 439.78 05305 CONTRACT 500-0328559 212.30 05305 CONTRACT 500-0380041 104.73 05305 CONTRACT 500-0395052 100.01 05305 CONTRACT 500-0395065 64.15 05305 CONTRACT 500-0373496 64.15 05305 CONTRACT 500-0349366 64.15 93548 01190 ELECTRIC & GAS UTILITY 3,194.62 01190 ELECTRIC UTILITY 2,447.99 01190 ELECTRIC & GAS UTILITY 222.19 01190 FIRE SIRENS 51.55 93549 00230 RIP RAP - STERLING BRIDGE EROSION 305.43 93550 05369 BATHROOM CLEANING CHEMICALS 90.80 93551 00479 BLOCK & MORTAR MIX FOR CATCH-BASINS 1,658.60 93552 03906 PROJ 14-14 P&R ENTRANCE 2nd PMT 13,583.00 93553 00857 MEMBERSHIP DUES 9/1/14 - 8/31/15 23,377.00 93554 00983 LEASE PMT 10/15 - 11/14 453.00 93555 02948 MANAGEMENT TEAM RETREAT 558.00 93556 01175 MONTHLY UTILITIES - SEPTEMBER 3,821.30 01175 FIBER OPTIC ACCESS CHG - OCTOBER 1,000.00 93557 00001 REFUND S ABUALZAIN TRANS MEDIC 778.12 93558 05153 VOICE NOTIFICATION 11/1/14 - 04/30/15 774.00 93559 03151 REPLENISH PETTY CASH 232.87 93560 00396 SRVS (CJDN) PROVIDED TO PD-3RD QTR 1,920.00 93561 05338 WASTE REMOVAL 1,243.69 93562 02001 PHONE SERVICE - OCTOBER 2,353.75 93563 05038 CHARITABLE GAMBLING 49.28 93564 00198 METER REMOVAL/IRRIGATION OFF 121.53 93565 01836 ADVERTISING FOR MCC-COUNTER CARDS 587.00 01836 ADVERTISING FOR MCC-SWIM LESSONS 427.83 01836 ADVERTISING FOR MCC-THEATER 240.80 01836 ADVERTISING FOR MCC -SWIM LESSONS 93.00 01836 ADVERTISING FOR MCC-MEMBER SPECIAL 76.00 01836 ADVERTISING FOR MCC -BRIDAL EXPO 55.00 01836 ADVERTISING FOR MCC -SENIOR EXPO 39.00 01836 ADVERTISING FOR MCC -SPOOKY SPLASH 39.00 01836 ADVERTISING FOR MCC-TRY BEFOR BUY 39.00 01836 ADVERTISING FOR MCC - THEATER 38.00 01836 ADVERTISING FOR MCC - E AFRICA CARDS 38.00 01836 ADVERTISING FOR MCC-MU DARKO CARD 38.00 01836 ADVERTISING FOR MCC - KIDS FEST 31.05 01836 ADVERTISING FOR MCC-MAT PERFORMER 29.10 01836 ADVERTISING FOR MCC-THEATER 20.25 01836 ADVERTISING FOR MCC-MEMBER MAILING 17.50 10/28/2014 METROPOLITAN COUNCIL 10/28/2014 ST PAUL, CITY OF 10/28/2014 H A KANTRUD 10/28/2014 HILLCREST VENTURES LLC 10/28/2014 KEVIN A JOHNSON Check Register City of Maplewood 10/23/2014 Date Vendor 10/28/2014 DECKCI DECOR 10/28/2014 JOE RUEB 10/28/2014 TOSHIBA FINANCIAL SERVICES 10/28/2014 TOSHIBA FINANCIAL SERVICES 10/28/2014 RAMSEY COUNTY-PROP REC & REV 10/28/2014 RAMSEY COUNTY-PROP REC & REV 10/28/2014 TOSHIBA FINANCIAL SERVICES 10/28/2014 TOSHIBA FINANCIAL SERVICES 10/28/2014 TOSHIBA FINANCIAL SERVICES 10/28/2014 TOSHIBA FINANCIAL SERVICES 10/28/2014 TOSHIBA FINANCIAL SERVICES 10/28/2014 TOSHIBA FINANCIAL SERVICES 10/28/2014 XCEL ENERGY 10/28/2014 BRYAN ROCK PRODUCTS, INC. 10/28/2014 CINTAS CORPORATION #470 10/28/2014 XCEL ENERGY 10/28/2014 XCEL ENERGY 10/28/2014 XCEL ENERGY 10/28/2014 METRO SALES INC 10/28/2014 MN HUMANITIES CENTER 10/28/2014 CITY OF NORTH ST PAUL 10/28/2014 EULL'S MANUFACTURING CO., INC. 10/28/2014 GOODMANSON CONSTRUCTION, INC. 10/28/2014 LEAGUE OF MINNESOTA CITIES 10/28/2014 PETTY CASH 10/28/2014 MN DEPT OF PUBLIC SAFETY 10/28/2014 REPUBLIC SERVICES #923 10/28/2014 CITY OF NORTH ST PAUL 10/28/2014 ONE TIME VENDOR 10/28/2014 PENGUIN MANAGEMENT, INC. 10/28/2014 ST PAUL, CITY OF 10/28/2014 ST PAUL, CITY OF 10/28/2014 ST PAUL, CITY OF 10/28/2014 CITY OF ROSEVILLE 10/28/2014 SIMON YOUTH FOUNDATION, INC. 10/28/2014 ST PAUL REGIONAL WATER SRVS 10/28/2014 ST PAUL, CITY OF 10/28/2014 ST PAUL, CITY OF 10/28/2014 ST PAUL, CITY OF 10/28/2014 ST PAUL, CITY OF 10/28/2014 ST PAUL, CITY OF 10/28/2014 ST PAUL, CITY OF 10/28/2014 ST PAUL, CITY OF 10/28/2014 ST PAUL, CITY OF 10/28/2014 ST PAUL, CITY OF 10/28/2014 ST PAUL, CITY OF 10/28/2014 ST PAUL, CITY OF 10/28/2014 ST PAUL, CITY OF G1, Attachments Council Packet Page Number 16 of 117 93566 01026 PROJ 09-09 EQUIP USAGE 18.69 93567 00013 REFUND E ERICKSON - TREE REBATE 89.88 93568 00013 REFUND N HODEK - TREE REBATE 59.99 93569 03682 INFLATABLES FOR 4TH OF JULY 4,598.20 93570 02159 CHARITABLE GAMBLING 1,310.00 93571 05013 REPAIR RTU#2 PW BUILDING 843.81 10/28/2014 WHITE BEAR AREA YMCA 10/28/2014 YALE MECHANICAL LLC 321,336.8833Checks in this report. 10/28/2014 DEPT OF TRANSPORTATION 10/28/2014 TREE REBATE 10/28/2014 TREE REBATE 10/28/2014 USA INFLATABLES G1, Attachments Council Packet Page Number 17 of 117 Settlement Date Payee Description Amount 10/20/2014 MN State Treasurer Drivers License/Deputy Registrar 18,358.31 10/21/2014 MN State Treasurer Drivers License/Deputy Registrar 14,007.11 10/23/2014 MN State Treasurer Drivers License/Deputy Registrar 71,963.35 10/24/2014 MN State Treasurer Drivers License/Deputy Registrar 44,966.54 10/20/2014 MN Dept of Natural Resources DNR electronic licenses 345.00 10/24/2014 MN Dept of Natural Resources DNR electronic licenses 67.50 10/24/2014 US Bank VISA One Card*Purchasing card items 56,732.28 10/24/2014 Pitney Bowes Postage 2,985.00 10/20/2014 MN Dept of Revenue Fuel Tax 296.12 10/20/2014 MN Dept of Revenue Sales Tax 5,354.00 10/24/2014 ICMA (Vantagepointe)Deferred Compensation 4,269.00 10/24/2014 Voya - State Plan Deferred Compensation 30,386.00 249,730.21 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Council Packet Page Number 18 of 117 Transaction Date Posting Date Merchant Name Transaction Amount Name 10/08/2014 10/10/2014 UNIFORMS UNLIMITED INC.$21.60 CLINT ABEL 10/09/2014 10/13/2014 MINNESOTA GOVERNMENT F $15.00 GAYLE BAUMAN 10/03/2014 10/06/2014 PAPER PLUS $476.71 REGAN BEGGS 10/03/2014 10/06/2014 PAPER PLUS $632.42 REGAN BEGGS 10/03/2014 10/06/2014 PAPER PLUS $474.32 REGAN BEGGS 10/03/2014 10/06/2014 PAPER PLUS $22.49 REGAN BEGGS 10/06/2014 10/07/2014 PAKOR, INC.$223.94 REGAN BEGGS 10/10/2014 10/13/2014 OFFICE DEPOT #1090 $141.37 REGAN BEGGS 10/06/2014 10/07/2014 UNIFORMS UNLIMITED INC.$116.99 MARKESE BENJAMIN 10/13/2014 10/15/2014 ASPEN MILLS INC.$127.30 MARKESE BENJAMIN 10/07/2014 10/09/2014 SOUTHWES 5262451557501 $190.20 CHAD BERGO 10/13/2014 10/14/2014 SPIGEN INC $34.99 CHAD BERGO 10/15/2014 10/17/2014 APPLE STORE #R022 $37.44 CHAD BERGO 10/06/2014 10/08/2014 COMO PARK ANIMAL HOSPITAL $89.55 BRIAN BIERDEMAN 10/04/2014 10/06/2014 PAWFECTION $5.89 OAKLEY BIESANZ 10/08/2014 10/09/2014 PAWFECTION $1.00 OAKLEY BIESANZ 10/06/2014 10/08/2014 ALPHA VIDEO + AUDIO IN $1,271.86 NEIL BRENEMAN 10/07/2014 10/08/2014 MENARDS 3059 $111.32 TROY BRINK 10/10/2014 10/13/2014 OAKDALE RENTAL CENTER $194.00 TROY BRINK 10/03/2014 10/06/2014 MENARDS 3059 $165.47 BRENT BUCKLEY 10/06/2014 10/07/2014 U OF M - BBE EROSION $215.00 NATHAN BURLINGAME 10/08/2014 10/09/2014 HEALTHSOURCE SOLUTIONS $170.00 SARAH BURLINGAME 10/13/2014 10/14/2014 SUREFIRE LLC $253.07 DAN BUSACK 10/15/2014 10/16/2014 MENARDS 3022 $119.09 DAN BUSACK 10/15/2014 10/17/2014 THE HOME DEPOT 2801 $74.08 DAN BUSACK 10/09/2014 10/10/2014 EMERGENCY AUTOMOTIVE $154.50 JOHN CAPISTRANT 10/06/2014 10/07/2014 VIKING ELECTRIC-CREDIT DE ($15.25)SCOTT CHRISTENSON 10/06/2014 10/07/2014 VIKING ELECTRIC-CREDIT DE ($32.59)SCOTT CHRISTENSON 10/06/2014 10/07/2014 VIKING ELECTRIC-CREDIT DE $94.06 SCOTT CHRISTENSON 10/06/2014 10/07/2014 VIKING ELECTRIC-CREDIT DE $91.74 SCOTT CHRISTENSON 10/06/2014 10/07/2014 STATE SUPPLY $301.28 SCOTT CHRISTENSON 10/06/2014 10/07/2014 MINNESOTA AIR OAKDALE $79.41 SCOTT CHRISTENSON 10/06/2014 10/07/2014 MINNESOTA AIR CORPORATE $15.81 SCOTT CHRISTENSON 10/08/2014 10/09/2014 VIKING ELECTRIC-CREDIT DE $94.85 SCOTT CHRISTENSON 10/09/2014 10/10/2014 VIKING ELECTRIC-CREDIT DE ($94.06)SCOTT CHRISTENSON 10/09/2014 10/10/2014 VIKING ELECTRIC-CREDIT DE $99.96 SCOTT CHRISTENSON 10/09/2014 10/10/2014 VIKING ELECTRIC-CREDIT DE $213.36 SCOTT CHRISTENSON 10/09/2014 10/13/2014 STATE SUPPLY $29.15 SCOTT CHRISTENSON 10/10/2014 10/13/2014 THE HOME DEPOT 2801 $52.34 SCOTT CHRISTENSON 10/14/2014 10/16/2014 THE HOME DEPOT 2801 ($16.28)SCOTT CHRISTENSON 10/14/2014 10/16/2014 THE HOME DEPOT 2801 $50.09 SCOTT CHRISTENSON 10/16/2014 10/17/2014 THE TRANE COMPANY $990.00 SCOTT CHRISTENSON 10/05/2014 10/06/2014 IN *VIRTUE PRINTING $131.71 LUANNE CORTESI 10/09/2014 10/13/2014 THE HOME DEPOT 2801 $10.98 KERRY CROTTY 10/03/2014 10/09/2014 VIKING ELECTRIC - ST PAUL $19.18 CHARLES DEAVER 10/10/2014 10/13/2014 FRATTALLONES WOODBURY AC $20.34 CHARLES DEAVER 10/11/2014 10/13/2014 KNOWLAN'S MARKET #2 $12.41 CHARLES DEAVER 10/06/2014 10/07/2014 UNIFORMS UNLIMITED INC.$74.25 JOSEPH DEMULLING 10/03/2014 10/06/2014 BATTERIES PLUS #31 $47.94 RICHARD DOBLAR 10/07/2014 10/07/2014 TI *TASER INTL $411.96 RICHARD DOBLAR 10/08/2014 10/08/2014 TI *TASER INTL $42.91 RICHARD DOBLAR 10/03/2014 10/06/2014 G&K SERVICES AR $1,055.56 TOM DOUGLASS 10/06/2014 10/08/2014 MED FIT SYSTEMS INC $35.00 TOM DOUGLASS 10/06/2014 10/08/2014 MED FIT SYSTEMS INC $3.64 TOM DOUGLASS 10/06/2014 10/08/2014 OFFICE MAX $25.60 TOM DOUGLASS G1, Attachments Council Packet Page Number 19 of 117 10/06/2014 10/08/2014 THE HOME DEPOT 2801 $17.94 TOM DOUGLASS 10/07/2014 10/08/2014 NUCO2 $206.06 TOM DOUGLASS 10/07/2014 10/08/2014 NUCO2 $191.10 TOM DOUGLASS 10/07/2014 10/08/2014 NUCO2 $281.73 TOM DOUGLASS 10/07/2014 10/08/2014 NUCO2 $157.27 TOM DOUGLASS 10/07/2014 10/08/2014 SUPPLYHOUSE.COM $232.09 TOM DOUGLASS 10/08/2014 10/09/2014 MUSKA ELECTRIC CO.$543.50 TOM DOUGLASS 10/09/2014 10/13/2014 THE HOME DEPOT 2801 $9.17 TOM DOUGLASS 10/10/2014 10/10/2014 SPORTSMITH $41.93 TOM DOUGLASS 10/16/2014 10/17/2014 SHERWIN WILLIAMS #3127 $74.49 TOM DOUGLASS 10/06/2014 10/07/2014 MIKES LP GAS INC $17.00 DOUG EDGE 10/03/2014 10/06/2014 INN LAKE SUPERIOR $283.44 SHANN FINWALL 10/03/2014 10/06/2014 PAYFLOW/PAYPAL $59.95 MYCHAL FOWLDS 10/08/2014 10/08/2014 SPRINT *WIRELESS $358.88 MYCHAL FOWLDS 10/09/2014 10/10/2014 LINE 1 PARTNERS INC $2,862.45 MYCHAL FOWLDS 10/09/2014 10/10/2014 LINE 1 PARTNERS INC $815.30 MYCHAL FOWLDS 10/09/2014 10/10/2014 AT&T*BILL PAYMENT $36.14 MYCHAL FOWLDS 10/09/2014 10/10/2014 ELECTRO WATCHMAN INC $585.44 MYCHAL FOWLDS 10/10/2014 10/13/2014 HANCE UTILITY SERVICES IN $218.60 MYCHAL FOWLDS 10/16/2014 10/17/2014 WALMART.COM ($152.72)MYCHAL FOWLDS 10/16/2014 10/17/2014 BEST BUY MHT 00000109 $107.10 MYCHAL FOWLDS 10/16/2014 10/17/2014 IDU*INSIGHT PUBLIC SEC $729.90 MYCHAL FOWLDS 10/02/2014 10/06/2014 CRABTREE COMPANIES INC $3,411.00 NICK FRANZEN 10/07/2014 10/08/2014 IDU*INSIGHT PUBLIC SEC $2,406.96 NICK FRANZEN 10/07/2014 10/08/2014 THE UPS STORE 2171 $14.71 NICK FRANZEN 10/08/2014 10/09/2014 AMAZON.COM $222.99 NICK FRANZEN 10/09/2014 10/10/2014 MPLS METERS MULTI $2.00 NICK FRANZEN 10/10/2014 10/13/2014 IDU*INSIGHT PUBLIC SEC $731.68 NICK FRANZEN 10/10/2014 10/13/2014 IDU*INSIGHT PUBLIC SEC $764.25 NICK FRANZEN 10/03/2014 10/06/2014 BILL'S GUNSHOP & RANGE-HU $31.60 DEREK FRITZE 10/02/2014 10/06/2014 THE HOME DEPOT 2801 $34.67 VIRGINIA GAYNOR 10/03/2014 10/06/2014 CUB FOODS, INC.$29.92 VIRGINIA GAYNOR 10/13/2014 10/15/2014 INTERNATIONAL ASSOCIAT $209.00 CLARENCE GERVAIS 10/14/2014 10/15/2014 MENARDS 3022 $45.40 CLARENCE GERVAIS 10/07/2014 10/08/2014 VZWRLSS*APOCC VISN $97.25 KAREN GUILFOILE 10/02/2014 10/06/2014 GARELICK STEEL $403.00 MARK HAAG 10/09/2014 10/13/2014 STATE SUPPLY $266.01 MARK HAAG 10/13/2014 10/14/2014 MILLS FLEET FARM #2,700 $6.40 MARK HAAG 10/16/2014 10/17/2014 MILLS FLEET FARM #2,700 $13.34 MARK HAAG 10/13/2014 10/15/2014 THE HOME DEPOT 2801 $6.97 TAMARA HAYS 10/14/2014 10/15/2014 FASTENAL COMPANY01 $633.78 TAMARA HAYS 10/14/2014 10/16/2014 THE HOME DEPOT 2801 $157.17 TAMARA HAYS 10/03/2014 10/06/2014 MINNESOTA KARATE SUPPLIES $44.99 STEVEN HIEBERT 10/14/2014 10/16/2014 HENRIKSEN ACE HARDWARE $104.33 GARY HINNENKAMP 10/06/2014 10/07/2014 THE UPS STORE 2171 $18.20 TIMOTHY HOFMEISTER 10/03/2014 10/06/2014 OFFICE DEPOT #1090 $72.36 RON HORWATH 10/07/2014 10/08/2014 CUB FOODS #1599 $34.59 RON HORWATH 10/14/2014 10/15/2014 ARC*SERVICES/TRAINING $133.00 RON HORWATH 10/16/2014 10/17/2014 PIONEER PRESS SUBSCRIPTI $480.18 RON HORWATH 10/05/2014 10/06/2014 KNOWLAN'S MARKET #2 $16.58 ANN HUTCHINSON 10/10/2014 10/13/2014 GTC UNITED WAY $130.00 MARY JACKSON 10/08/2014 10/09/2014 QUALIFIEDHARCWARE.COM $258.00 DAVID JAHN 10/16/2014 10/17/2014 DALCO ENTERPRISES, INC $918.56 DAVID JAHN 10/15/2014 10/16/2014 CUB FOODS #1599 $15.96 AMANDA JASKOWIAK 10/08/2014 10/09/2014 25LIVE $80.00 LOIS KNUTSON 10/08/2014 10/09/2014 CURTIS 1000 INC.$1,360.75 LOIS KNUTSON G1, Attachments Council Packet Page Number 20 of 117 10/13/2014 10/14/2014 RAINBOW #7300 $7.38 LOIS KNUTSON 10/13/2014 10/14/2014 CHIPOTLE 0224 $74.99 LOIS KNUTSON 10/13/2014 10/14/2014 CHIPOTLE 0224 $13.93 LOIS KNUTSON 10/14/2014 10/14/2014 COMCAST CABLE COMM $44.65 DAVID KVAM 10/03/2014 10/06/2014 AIRGASS NORTH $19.00 STEVE LUKIN 10/06/2014 10/07/2014 IN *EMERGENCY RESPONSE SO $160.00 STEVE LUKIN 10/06/2014 10/07/2014 IN *EMERGENCY RESPONSE SO $1,130.07 STEVE LUKIN 10/08/2014 10/10/2014 GOODIN COMPANY $95.52 STEVE LUKIN 10/10/2014 10/13/2014 MENARDS 3059 $183.92 STEVE LUKIN 10/10/2014 10/13/2014 CONCEPT ENGINEERING LTD $3,336.50 STEVE LUKIN 10/12/2014 10/13/2014 MENARDS 3059 $34.88 STEVE LUKIN 10/12/2014 10/14/2014 MINUTEKEY 800.539.7571 $12.86 STEVE LUKIN 10/14/2014 10/15/2014 ABLE HOSE $124.25 STEVE LUKIN 10/16/2014 10/17/2014 TWIN CITY GARAGE DOOR $317.50 STEVE LUKIN 10/17/2014 10/17/2014 AIRGASS NORTH $232.72 STEVE LUKIN 10/17/2014 10/17/2014 AIRGASS NORTH $155.52 STEVE LUKIN 10/14/2014 10/15/2014 JOES SPORTING GOODS $37.47 JERROLD MARTIN 10/14/2014 10/15/2014 MENARDS 3059 $32.09 JERROLD MARTIN 10/15/2014 10/16/2014 ANIMAL CARE EQUIPMENT $198.55 JERROLD MARTIN 10/15/2014 10/17/2014 CAMPBELL PET CO - ONLINE $141.30 JERROLD MARTIN 10/03/2014 10/06/2014 HOLIDAY INNS $201.82 MIKE MARTIN 10/03/2014 10/06/2014 MINNESOTA KARATE SUPPLIES $44.99 GLEN MCCARTY 10/03/2014 10/06/2014 PARTY CITY #768 $158.01 SASHA MEYER 10/07/2014 10/08/2014 CVS/PHARMACY #01751 $11.99 SASHA MEYER 10/07/2014 10/09/2014 DOROTHY ANN BAKERY & CAFE $72.09 SASHA MEYER 10/14/2014 10/16/2014 BROADWAY RENTAL $734.46 SASHA MEYER 10/03/2014 10/06/2014 CUB FOODS #1599 $6.69 MICHAEL MONDOR 10/03/2014 10/06/2014 CHANNING BETE CO AHA $216.91 MICHAEL MONDOR 10/08/2014 10/09/2014 ANCOM COMMUNICATIONS INC $201.00 MICHAEL MONDOR 10/08/2014 10/09/2014 ANCOM COMMUNICATIONS INC $140.50 MICHAEL MONDOR 10/14/2014 10/16/2014 BOUND TREE MEDICAL LLC $12.00 MICHAEL MONDOR 10/14/2014 10/16/2014 BOUND TREE MEDICAL LLC $1,240.88 MICHAEL MONDOR 10/08/2014 10/10/2014 OFFICE DEPOT #1090 $279.98 MARY KAY PALANK 10/08/2014 10/10/2014 OFFICE DEPOT #1090 $10.43 MARY KAY PALANK 10/15/2014 10/17/2014 OFFICE DEPOT #1090 $159.47 MARY KAY PALANK 10/03/2014 10/06/2014 KOHL'S #0052 $59.99 ROBERT PETERSON 10/06/2014 10/07/2014 AN FORD WHITE BEAR LAK $237.16 STEVEN PRIEM 10/07/2014 10/08/2014 AUTO PLUS LITTLE CANADA $4.07 STEVEN PRIEM 10/07/2014 10/08/2014 AN FORD WHITE BEAR LAK $139.35 STEVEN PRIEM 10/07/2014 10/08/2014 BAUER BUILT TIRE 18 $412.52 STEVEN PRIEM 10/07/2014 10/09/2014 METRO PRODUCTS INC $28.01 STEVEN PRIEM 10/08/2014 10/09/2014 AUTO PLUS LITTLE CANADA $118.32 STEVEN PRIEM 10/10/2014 10/13/2014 AUTO PLUS LITTLE CANADA $56.71 STEVEN PRIEM 10/13/2014 10/14/2014 AUTO PLUS LITTLE CANADA $100.52 STEVEN PRIEM 10/13/2014 10/14/2014 AUTO PLUS LITTLE CANADA $66.95 STEVEN PRIEM 10/13/2014 10/14/2014 AN FORD WHITE BEAR LAK $74.68 STEVEN PRIEM 10/13/2014 10/15/2014 METRO PRODUCTS INC $45.20 STEVEN PRIEM 10/14/2014 10/15/2014 DELEGARD TOOL COMPANY $144.38 STEVEN PRIEM 10/14/2014 10/15/2014 AUTO PLUS LITTLE CANADA $130.28 STEVEN PRIEM 10/14/2014 10/15/2014 AUTO PLUS LITTLE CANADA $8.32 STEVEN PRIEM 10/14/2014 10/15/2014 AUTO PLUS LITTLE CANADA $47.76 STEVEN PRIEM 10/14/2014 10/15/2014 AN FORD WHITE BEAR LAK $152.70 STEVEN PRIEM 10/15/2014 10/16/2014 BORGEN RADIATOR CO $386.30 STEVEN PRIEM 10/15/2014 10/16/2014 AUTO PLUS LITTLE CANADA $29.07 STEVEN PRIEM 10/02/2014 10/06/2014 THE HOME DEPOT 2801 $8.97 KELLY PRINS 10/02/2014 10/06/2014 THE HOME DEPOT 2801 $70.62 KELLY PRINS G1, Attachments Council Packet Page Number 21 of 117 10/06/2014 10/07/2014 MENARDS 3059 $13.97 KELLY PRINS 10/13/2014 10/14/2014 CONTINENTAL RESEARCH COR $468.11 KELLY PRINS 10/13/2014 10/14/2014 AMERICAN FLAGPOLE & FLAG $84.55 KELLY PRINS 10/11/2014 10/13/2014 PIONEER PRESS ADVERTISING $1,124.25 TERRIE RAMEAUX 10/07/2014 10/08/2014 DALCO ENTERPRISES, INC $430.14 MICHAEL REILLY 10/10/2014 10/13/2014 DALCO ENTERPRISES, INC $58.84 MICHAEL REILLY 10/13/2014 10/14/2014 HILLYARD INC MINNEAPOLIS $1,148.75 MICHAEL REILLY 10/03/2014 10/06/2014 APPOINTMENT-PLUS/STORMSOU ($10.00)LORI RESENDIZ 10/08/2014 10/10/2014 STAGES THEATRE COMPANY $182.50 AUDRA ROBBINS 10/13/2014 10/14/2014 FGA*OAKDALE - 11762 $3,506.25 AUDRA ROBBINS 10/14/2014 10/15/2014 CTC*CONSTANTCONTACT.COM $60.00 AUDRA ROBBINS 10/15/2014 10/16/2014 MICHAELS STORES 2744 $44.18 AUDRA ROBBINS 10/16/2014 10/17/2014 CUB FOODS #1599 $44.60 AUDRA ROBBINS 10/13/2014 10/14/2014 WARNING LITES $184.00 ROBERT RUNNING 10/13/2014 10/14/2014 SHARROW LIFTING PRODUCTS $143.06 ROBERT RUNNING 10/02/2014 10/06/2014 OFFICE DEPOT #1090 $54.51 DEB SCHMIDT 10/03/2014 10/06/2014 LILLIE SUBURBAN NEWSPAPE $82.88 DEB SCHMIDT 10/09/2014 10/10/2014 LILLIE SUBURBAN NEWSPAPE $108.38 DEB SCHMIDT 10/13/2014 10/14/2014 FEDEXOFFICE 00006171 $24.94 DEB SCHMIDT 10/13/2014 10/15/2014 SECRETARY OF STATE $120.00 DEB SCHMIDT 10/13/2014 10/15/2014 SECRETARY OF STATE $120.00 DEB SCHMIDT 10/15/2014 10/16/2014 AT&T*BILL PAYMENT $53.00 DEB SCHMIDT 10/16/2014 10/17/2014 LILLIE SUBURBAN NEWSPAPE $184.88 DEB SCHMIDT 10/16/2014 10/17/2014 IN *ENCOMPASS TELEMATICS,$572.00 PAUL SCHNELL 10/07/2014 10/08/2014 FLEXIBLE PIPE TOOL COMPAN $377.35 SCOTT SCHULTZ 10/09/2014 10/10/2014 FLEXIBLE PIPE TOOL COMPAN $310.25 SCOTT SCHULTZ 10/14/2014 10/15/2014 FLEXIBLE PIPE TOOL COMPAN $109.95 SCOTT SCHULTZ 10/14/2014 10/16/2014 ON SITE SANITATION INC $1,410.00 SCOTT SCHULTZ 10/14/2014 10/16/2014 ON SITE SANITATION INC $55.00 SCOTT SCHULTZ 10/15/2014 10/16/2014 REPUBLIC SERVICES TRASH $713.85 SCOTT SCHULTZ 10/15/2014 10/17/2014 ON SITE SANITATION INC ($55.00)SCOTT SCHULTZ 10/03/2014 10/06/2014 GOODWILL $7.46 CAITLIN SHERRILL 10/03/2014 10/06/2014 CUB FOODS #1599 $53.60 CAITLIN SHERRILL 10/03/2014 10/06/2014 MICHAELS STORES 2744 $12.83 CAITLIN SHERRILL 10/07/2014 10/08/2014 CVS/PHARMACY #01751 $4.99 CAITLIN SHERRILL 10/07/2014 10/08/2014 CVS/PHARMACY #01751 $8.49 CAITLIN SHERRILL 10/08/2014 10/09/2014 CUB FOODS #1599 $3.42 CAITLIN SHERRILL 10/14/2014 10/15/2014 CVS/PHARMACY #01751 $7.69 CAITLIN SHERRILL 10/15/2014 10/17/2014 ORIENTAL TRADING CO $205.70 CAITLIN SHERRILL 10/08/2014 10/09/2014 USPS 26834500133401316 $11.75 MICHAEL SHORTREED 10/09/2014 10/10/2014 THOMSON WEST*TCD $642.82 MICHAEL SHORTREED 10/13/2014 10/14/2014 MINNESOTACO $120.55 MICHAEL SHORTREED 10/16/2014 10/17/2014 MENARDS 3059 $703.81 MICHAEL SHORTREED 10/08/2014 10/09/2014 SPORTSMANS GUIDE $184.78 WILLIAM SYPNIEWSKI 10/09/2014 10/10/2014 CUB FOODS #1599 $4.58 JAMES TAYLOR 10/09/2014 10/10/2014 MICHAELS STORES 2744 $34.17 JAMES TAYLOR 10/10/2014 10/13/2014 CVS/PHARMACY #01751 $8.90 JAMES TAYLOR 10/15/2014 10/17/2014 SPORTS AUTHORI00007112 $21.40 JAMES TAYLOR 10/03/2014 10/06/2014 BCA TRAINING EDUCATION $75.00 PAUL THIENES 10/06/2014 10/08/2014 OFFICE MAX $402.77 MICHAEL THOMPSON 10/10/2014 10/13/2014 U OF M CCE NONCREDIT $245.00 MICHAEL THOMPSON 10/03/2014 10/06/2014 OFFICE DEPOT #1090 $86.67 TAMMY YOUNG 10/02/2014 10/06/2014 OFFICE DEPOT #1079 ($3.70)SUSAN ZWIEG 10/02/2014 10/06/2014 OFFICE DEPOT #1090 ($9.83)SUSAN ZWIEG 10/02/2014 10/06/2014 OFFICE DEPOT #1090 ($3.70)SUSAN ZWIEG 10/02/2014 10/06/2014 OFFICE DEPOT #1090 ($5.57)SUSAN ZWIEG G1, Attachments Council Packet Page Number 22 of 117 $56,732.28 G1, Attachments Council Packet Page Number 23 of 117 Check Description Amount 93572 00001 K RUSS T/S NOT SUBMITTED BY SUP 62.79 93573 00001 B GUSTAFSON DD REJECTED 362.14 93574 05424 PROJ 09-08 EASEMENT 17 & 29 491,700.00 93575 00120 UV LAMP 1,679.92 00120 CHEMICALS 728.00 93576 05324 RETAINER FEE/ADD'L WORK - SEPT 1,375.00 93577 02149 MARKETING & ADVERTISING - OCT 4,000.00 93578 02728 PROJ 12-14 PROF SRVS THRU 09/30 32,938.83 02728 PROJ 14-01 PROF SRVS THRU 09/30 23,142.41 02728 PROJ 09-08 PROF SRVS THRU 09/30 1,417.21 93579 04316 AUTO PAWN SYSTEM - SEPTEMBER 695.70 93580 01085 MONTHLY PREMIUM - NOV 2,987.15 93581 01409 PROJ 09-09 E METRO REG FIRE TRAINING 3,059.78 01409 MCC AQUATIC CENTER HVAC SYSTEM 1,041.49 01409 GENERAL TRANSPORTATION SRVS 305.33 93582 01546 T-SHIRTS 418.00 01546 T-SHIRTS 314.00 01546 SHIRTS FOR BASEBALL CLINIC 310.00 93583 03985 REIMB FOR MILEAGE 7/31 - 10/16 52.42 93584 01190 ELECTRIC & GAS UTILITY 21,179.85 01190 ELECTRIC & GAS UTILITY 7,970.22 01190 ELECTRIC & GAS UTILITY 607.32 93585 04848 MONTHLY PREMIUM - NOVEMBER 257.73 93586 00221 CRACK SEALING MATERIAL 1,408.11 93587 05369 ULTRA CLEAN SERVICE - CITY HALL 311.90 93588 02929 LTC MONTHLY PREMIUM - NOV 244.14 93589 03774 CREATE A BUCKTHORN PEN & CASE 40.00 93590 00644 MONTHLY PREMIUM - NOV 11,841.20 93591 04933 ESCROW RELEASE 2625 LARPENTEUR 30,310.55 93592 05395 INSTRUCTION OF KIDCREATE CLASS 160.00 93593 00827 CLAIM DEDUCTIBLE C0028599 13/14 3,198.00 93594 00942 JANITORIAL SERVICES - JUNE 1,837.00 93595 03818 MONTHLY PREMIUM - NOV 158,022.69 93596 01089 QTR UNEMPLOYMENT - 3RD QTR 6,017.53 93597 01126 MONTHLY PREMIUM - NOV (OCT DEDS)496.00 93598 04198 REPLACE SENSORS - GLADSTONE 1,000.00 93599 00001 REIMB B JOHNSON DRIVEWAY APRON 878.63 93600 00001 REIMB S MARIER SPRINKLER SYS REPAIR 450.00 93601 00001 REFUND Y LIN GUITAR LESSONS 110.00 93602 00001 REFUND WEATHERSPOON RM RENTAL 107.13 93603 00001 REFUND M COLLOVA SOCCER 68.00 93604 04264 WICKLANDER'S POND CLEANOUT 141,258.04 93605 04054 DJ FOR YOUTH DANCE 200.00 93606 01418 CONCESSIONS 253.64 01418 CONCESSIONS 231.48 01418 CONCESSIONS 180.18 01418 SCHOOLS OUT AND OFFICE SUPPLIES 68.68 93607 00006 REFUND K DOMEIER MEMBERSHIPS 99.12 93608 05265 DISPOSAL OF OLD HOCKEY RINK BOARDS 348.59 93609 05342 PROJ 09-09 EAST METRO BID5B PMT#1 39,331.50 93610 03598 REIMB FOR TUITION & BOOKS 8/25-10/18 1,957.32 93611 05382 SALES REPRESENTATION 9/22 - 10/10 864.00 05382 SALES REPRESENTATION 10/13-10/24 788.00 10/28/2014 ONE TIME VENDOR 10/28/2014 A.A. METCALF MOVING & STORAGE, INC. 11/04/2014 AQUA LOGIC INC 11/04/2014 KIMLEY-HORN & ASSOCIATES INC 11/04/2014 KIMLEY-HORN & ASSOCIATES INC 11/04/2014 S E H 11/04/2014 S E H 11/04/2014 SUBURBAN SPORTSWEAR 11/04/2014 CITY OF MINNEAPOLIS RECEIVABLES 11/04/2014 MN LIFE INSURANCE 11/04/2014 Check Register City of Maplewood 10/30/2014 Date Vendor 10/28/2014 ONE TIME VENDOR 11/04/2014 KIMLEY-HORN & ASSOCIATES INC 11/04/2014 AQUA LOGIC INC 11/04/2014 CHRISTIE BERNARDY 11/04/2014 HEIDI CAREY 11/04/2014 AVESIS 11/04/2014 BROCK WHITE COMPANY, LLC. 11/04/2014 CINTAS CORPORATION #470 S E H 11/04/2014 XCEL ENERGY 11/04/2014 XCEL ENERGY 11/04/2014 XCEL ENERGY 11/04/2014 SUBURBAN SPORTSWEAR 11/04/2014 SUBURBAN SPORTSWEAR 11/04/2014 KAREN WACHAL 11/04/2014 HILL-MURRAY SCHOOL 11/04/2014 KIDCREATE STUDIO 11/04/2014 L M C I T 11/04/2014 GLTC PREMIUM PAYMENTS 11/04/2014 MILES HAMRE 11/04/2014 HEALTHPARTNERS 11/04/2014 NCPERS MINNESOTA 11/04/2014 NORTHLAND MECHANICAL CONT INC 11/04/2014 ONE TIME VENDOR 11/04/2014 MARSDEN BLDG MAINTENANCE CO 11/04/2014 MEDICA 11/04/2014 MN UC FUND 11/04/2014 ONE TIME VENDOR 11/04/2014 RAMSEY-WASHINGTON 11/04/2014 STEVEN REED 11/04/2014 ONE TIME VENDOR 11/04/2014 ONE TIME VENDOR 11/04/2014 ONE TIME VENDOR 11/04/2014 SAM'S CLUB DIRECT 11/04/2014 SILVER FIT 11/04/2014 SKB ENVIRONMENTAL 11/04/2014 SAM'S CLUB DIRECT 11/04/2014 SAM'S CLUB DIRECT 11/04/2014 SAM'S CLUB DIRECT 11/04/2014 TURNING POINT CONSULTING GROUP 11/04/2014 TURNING POINT CONSULTING GROUP 11/04/2014 TERRA GENERAL CONTRACTORS 11/04/2014 PAUL THEISEN G1, Attachments Council Packet Page Number 24 of 117 93612 03948 BALLROOM INSTRUCTION 207.00 998,893.7241Checks in this report. 11/04/2014 AARON WULFF G1, Attachments Council Packet Page Number 25 of 117 Settlement Date Payee Description Amount 10/27/2014 MN State Treasurer Drivers License/Deputy Registrar 62,896.81 10/27/2014 U.S. Treasurer Federal Payroll Tax 101,097.21 10/27/2014 P.E.R.A.P.E.R.A.96,330.42 10/27/2014 ICMA (Vantagepointe)Retiree Health Savings 4,591.69 10/28/2014 MN State Treasurer Drivers License/Deputy Registrar 16,343.37 10/28/2014 MidAmerica - ING HRA Flex plan 13,300.34 10/28/2014 Labor Unions Union Dues 3,570.54 10/28/2014 MN State Treasurer State Payroll Tax 21,173.67 10/29/2014 MN State Treasurer Drivers License/Deputy Registrar 53,192.95 10/30/2014 MN State Treasurer Drivers License/Deputy Registrar 30,406.10 10/31/2014 MN State Treasurer Drivers License/Deputy Registrar 22,565.25 10/31/2014 MN Dept of Natural Resources DNR electronic licenses 454.05 10/31/2014 Optum Health DCRP & Flex plan payments 223.08 426,145.48 CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Council Packet Page Number 26 of 117 CHECK #CHECK DATE EMPLOYEE NAME 10/24/14 CARDINAL, ROBERT 448.23 10/24/14 JUENEMANN, KATHLEEN 448.23 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD AMOUNT 10/24/14 ABRAMS, MARYLEE 448.23 10/24/14 COLEMAN, MELINDA 5,373.89 10/24/14 KNUTSON, LOIS 2,397.05 10/24/14 KOPPEN, MARVIN 448.23 10/24/14 SLAWIK, NORA 509.26 10/24/14 JAHN, DAVID 2,366.35 10/24/14 BURLINGAME, SARAH 2,334.10 10/24/14 KANTRUD, HUGH 184.62 10/24/14 CHRISTENSON, SCOTT 2,069.31 10/24/14 OSWALD, BRENDA 1,905.06 10/24/14 ANDERSON, CAROLE 1,163.68 10/24/14 RAMEAUX, THERESE 3,192.50 10/24/14 BAUMAN, GAYLE 4,852.91 10/24/14 KELSEY, CONNIE 2,705.98 10/24/14 RUEB, JOSEPH 2,999.40 10/24/14 DEBILZAN, JUDY 1,441.05 10/24/14 JACKSON, MARY 2,219.29 10/24/14 HAAG, KAREN 4,542.41 10/24/14 SCHMIDT, DEBORAH 3,158.62 10/24/14 ARNOLD, AJLA 1,832.43 10/24/14 BEGGS, REGAN 1,720.21 10/24/14 MECHELKE, SHERRIE 1,190.51 10/24/14 MOY, PAMELA 1,587.36 10/24/14 SPANGLER, EDNA 1,190.51 10/24/14 LARSON, MICHELLE 1,984.20 10/24/14 SCHOENECKER, LEIGH 1,854.59 10/24/14 VITT, SANDRA 1,032.11 10/24/14 OSTER, ANDREA 1,991.11 10/24/14 RICHTER, CHARLENE 1,112.75 10/24/14 JAGOE, CAROL 87.00 10/24/14 MAHRE, GERALDINE 87.00 10/24/14 WEAVER, KRISTINE 2,459.40 10/24/14 CARLE, JEANETTE 87.00 10/24/14 KVAM, DAVID 4,390.72 10/24/14 PALANK, MARY 1,991.11 10/24/14 THOMALLA, CAROL 87.00 10/24/14 CORCORAN, THERESA 1,986.49 10/24/14 SVENDSEN, JOANNE 2,194.22 10/24/14 THOMFORDE, FAITH 1,720.19 10/24/14 SCHNELL, PAUL 5,033.64 10/24/14 SHORTREED, MICHAEL 4,266.69 10/24/14 WYLIE, TAMMY 855.07 10/24/14 ZAPPA, ANDREW 815.71 G1, Attachments Council Packet Page Number 27 of 117 10/24/14 ABEL, CLINT 3,151.27 10/24/14 ALDRIDGE, MARK 3,915.12 10/24/14 BELDE, STANLEY 3,237.74 10/24/14 BENJAMIN, MARKESE 2,998.13 10/24/14 BAKKE, LONN 3,366.08 10/24/14 BARTZ, PAUL 3,345.76 10/24/14 CARNES, JOHN 2,585.56 10/24/14 CROTTY, KERRY 3,908.01 10/24/14 BIERDEMAN, BRIAN 3,463.90 10/24/14 BUSACK, DANIEL 4,250.58 10/24/14 DUGAS, MICHAEL 4,614.73 10/24/14 ERICKSON, VIRGINIA 3,318.01 10/24/14 DEMULLING, JOSEPH 3,567.65 10/24/14 DOBLAR, RICHARD 4,177.12 10/24/14 FRITZE, DEREK 3,226.08 10/24/14 GABRIEL, ANTHONY 3,392.83 10/24/14 FISHER, CASSANDRA 1,160.00 10/24/14 FORSYTHE, MARCUS 3,076.49 10/24/14 HIEBERT, STEVEN 3,943.53 10/24/14 HOEMKE, MICHAEL 2,003.97 10/24/14 HAWKINSON JR, TIMOTHY 2,943.89 10/24/14 HER, PHENG 2,943.89 10/24/14 JOHNSON, KEVIN 4,425.70 10/24/14 KONG, TOMMY 3,179.92 10/24/14 HOFMEISTER, TIMOTHY 496.00 10/24/14 JASKOWIAK, AMANDA 240.00 10/24/14 LANGNER, SCOTT 3,228.28 10/24/14 LANGNER, TODD 3,523.66 10/24/14 KREKELER, NICHOLAS 962.89 10/24/14 KROLL, BRETT 3,264.37 10/24/14 MARTIN, JERROLD 3,693.43 10/24/14 MCCARTY, GLEN 3,347.44 10/24/14 LYNCH, KATHERINE 3,111.30 10/24/14 MARINO, JASON 3,405.74 10/24/14 MULVIHILL, MARIA 2,003.97 10/24/14 NYE, MICHAEL 4,203.81 10/24/14 METRY, ALESIA 3,233.85 10/24/14 MICHELETTI, BRIAN 2,303.93 10/24/14 PARKER, JAMES 2,943.89 10/24/14 REZNY, BRADLEY 4,482.06 10/24/14 OLDING, PARKER 2,104.83 10/24/14 OLSON, JULIE 3,095.09 10/24/14 SLATER, BENJAMIN 2,251.35 10/24/14 STEINER, JOSEPH 3,282.04 10/24/14 RHUDE, MATTHEW 3,005.06 10/24/14 SCHOEN, ZACHARY 2,022.29 10/24/14 THEISEN, PAUL 3,289.54 10/24/14 THIENES, PAUL 5,045.38 10/24/14 SYPNIEWSKI, WILLIAM 3,032.76 10/24/14 TAUZELL, BRIAN 2,998.13 10/24/14 XIONG, KAO 3,151.64 10/24/14 ANDERSON, BRIAN 353.09 10/24/14 VANG, PAM 480.00 10/24/14 WENZEL, JAY 3,207.82 10/24/14 BAHL, DAVID 367.76 10/24/14 BASSETT, BRENT 542.26 G1, Attachments Council Packet Page Number 28 of 117 10/24/14 BAUMAN, ANDREW 3,310.63 10/24/14 BEITLER, NATHAN 529.65 10/24/14 CONCHA, DANIEL 346.78 10/24/14 COREY, ROBERT 453.98 10/24/14 BOURQUIN, RON 958.22 10/24/14 CAPISTRANT, JOHN 684.03 10/24/14 DABRUZZI, THOMAS 2,734.92 10/24/14 DAWSON, RICHARD 3,772.31 10/24/14 CRAWFORD - JR, RAYMOND 2,682.86 10/24/14 CRUMMY, CHARLES 453.99 10/24/14 HALE, JOSEPH 614.16 10/24/14 HALWEG, JODI 3,958.12 10/24/14 EVERSON, PAUL 3,503.55 10/24/14 HAGEN, MICHAEL 762.92 10/24/14 IMM, TRACY 504.42 10/24/14 JANSEN, CHAD 775.53 10/24/14 HAWTHORNE, ROCHELLE 3,146.83 10/24/14 HUTCHINSON, JAMES 463.38 10/24/14 KERSKA, JOSEPH 967.83 10/24/14 KONDER, RONALD 819.66 10/24/14 KANE, ROBERT 941.46 10/24/14 KARRAS, JAMIE 453.98 10/24/14 LOCHEN, MICHAEL 285.79 10/24/14 MERKATORIS, BRETT 214.38 10/24/14 KUBAT, ERIC 3,447.97 10/24/14 LINDER, TIMOTHY 3,471.66 10/24/14 MONDOR, MICHAEL 3,731.87 10/24/14 MONSON, PETER 163.94 10/24/14 MILLER, LADD 794.35 10/24/14 MILLER, NICHOLAS 558.01 10/24/14 NOWICKI, PAUL 390.92 10/24/14 OLSON, JAMES 3,103.44 10/24/14 MORGAN, JEFFERY 218.58 10/24/14 NOVAK, JEROME 3,809.47 10/24/14 PACHECO, ALPHONSE 264.82 10/24/14 PARROW, JOSHUA 1,078.18 10/24/14 O'NEILL, KEVIN 1,052.95 10/24/14 OPHEIM, JOHN 566.35 10/24/14 POWERS, KENNETH 649.44 10/24/14 RAINEY, JAMES 832.29 10/24/14 PETERSON, MARK 397.17 10/24/14 PETERSON, ROBERT 3,002.25 10/24/14 RICE, CHRISTOPHER 1,173.15 10/24/14 RODDY, BRETT 252.20 10/24/14 RANGEL, DERRICK 680.94 10/24/14 RANK, PAUL 769.23 10/24/14 STREFF, MICHAEL 3,324.78 10/24/14 SVENDSEN, RONALD 3,374.73 10/24/14 RODRIGUEZ, ROBERTO 277.43 10/24/14 SEDLACEK, JEFFREY 3,419.29 10/24/14 ZWIEG, SUSAN 1,186.96 10/24/14 CORTESI, LUANNE 1,799.17 10/24/14 GERVAIS-JR, CLARENCE 4,157.26 10/24/14 LUKIN, STEVEN 4,815.66 10/24/14 SINDT, ANDREA 2,480.20 10/24/14 BRINK, TROY 2,459.39 G1, Attachments Council Packet Page Number 29 of 117 10/24/14 BUCKLEY, BRENT 2,281.97 10/24/14 DEBILZAN, THOMAS 2,273.29 10/24/14 MEISSNER, BRENT 2,207.79 10/24/14 NAGEL, BRYAN 3,702.80 10/24/14 EDGE, DOUGLAS 2,767.65 10/24/14 JONES, DONALD 2,243.29 10/24/14 RUNNING, ROBERT 2,459.39 10/24/14 TEVLIN, TODD 2,250.99 10/24/14 OSWALD, ERICK 2,374.51 10/24/14 RUIZ, RICARDO 1,765.79 10/24/14 ENGSTROM, ANDREW 3,169.54 10/24/14 JAROSCH, JONATHAN 3,134.59 10/24/14 BURLINGAME, NATHAN 2,299.20 10/24/14 DUCHARME, JOHN 2,859.21 10/24/14 THOMPSON, MICHAEL 4,783.38 10/24/14 ZIEMAN, SCOTT 232.00 10/24/14 LINDBLOM, RANDAL 2,861.52 10/24/14 LOVE, STEVEN 3,852.46 10/24/14 HAMRE, MILES 1,730.40 10/24/14 HAYS, TAMARA 1,765.79 10/24/14 JANASZAK, MEGHAN 1,720.19 10/24/14 KONEWKO, DUWAYNE 4,603.18 10/24/14 NORDQUIST, RICHARD 2,245.60 10/24/14 PURVES, JUSTIN 1,684.19 10/24/14 HINNENKAMP, GARY 2,464.00 10/24/14 NAUGHTON, JOHN 2,240.99 10/24/14 GERNES, CAROLE 552.50 10/24/14 HAYMAN, JANET 1,218.77 10/24/14 BIESANZ, OAKLEY 1,624.40 10/24/14 DEAVER, CHARLES 626.25 10/24/14 WACHAL, KAREN 992.09 10/24/14 GAYNOR, VIRGINIA 3,383.30 10/24/14 HUTCHINSON, ANN 2,762.97 10/24/14 SOUTTER, CHRISTINE 399.50 10/24/14 EKSTRAND, THOMAS 3,984.62 10/24/14 FINWALL, SHANN 3,371.39 10/24/14 KROLL, LISA 2,048.19 10/24/14 YOUNG, TAMELA 473.31 10/24/14 CARVER, NICHOLAS 3,810.34 10/24/14 SWAN, DAVID 2,884.99 10/24/14 MARTIN, MICHAEL 2,939.39 10/24/14 BRASH, JASON 2,696.99 10/24/14 WELTI, ANDREW 600.00 10/24/14 WELLENS, MOLLY 1,747.32 10/24/14 SWANSON, CHRIS 1,827.39 10/24/14 WEIDNER, JAMES 1,600.00 10/24/14 BJORK, BRANDON 297.00 10/24/14 BRENEMAN, NEIL 2,483.78 10/24/14 AYD, GWEN 63.00 10/24/14 BARTZ, BAYLEE 78.00 10/24/14 DIEZ, ANTONIO 90.00 10/24/14 GORACKI, GERALD 109.25 10/24/14 CLINE, ABBY 314.00 10/24/14 COLLOVA, MATT 75.00 10/24/14 MCMAHON, ALLISON 78.00 10/24/14 PETERSON, MADELINE 130.00 G1, Attachments Council Packet Page Number 30 of 117 10/24/14 PIEPER, THEODORE 25.00 10/24/14 ROBBINS, AUDRA 3,473.33 10/24/14 VUKICH, CANDACE 576.50 10/24/14 ADAMS, DAVID 2,100.00 10/24/14 ROBBINS, CAMDEN 285.00 10/24/14 TAYLOR, JAMES 3,149.54 10/24/14 SCHULTZ, SCOTT 3,964.97 10/24/14 WILBER, JEFFREY 1,796.47 10/24/14 HAAG, MARK 2,459.40 10/24/14 ORE, JORDAN 2,038.99 10/24/14 HOFMEISTER, MARY 1,167.40 10/24/14 KELLEY, CAITLIN 1,199.77 10/24/14 EVANS, CHRISTINE 1,952.25 10/24/14 GLASS, JEAN 5,198.05 10/24/14 MCKILLOP, AMANDA 63.76 10/24/14 MEYER, SASHA 4,916.38 10/24/14 KULHANEK-DIONNE, ANN 591.50 10/24/14 MCCORMACK, HANNAH 10.06 10/24/14 PELOQUIN, PENNYE 602.59 10/24/14 RUZICHKA, JANICE 237.50 10/24/14 MILLER, KAREN 207.50 10/24/14 MONGE, NOAH 42.00 10/24/14 ST SAUVER, CRAIG 399.01 10/24/14 STAHLMANN, ELLEN 240.13 10/24/14 SKRYPEK, JOSHUA 400.00 10/24/14 SMITH, CORTNEY 250.75 10/24/14 ANDERSON, JOSHUA 747.50 10/24/14 BAUDE, SARAH 32.81 10/24/14 VUE, LOR PAO 103.42 10/24/14 AKEY, SHELLEY 54.76 10/24/14 BESTER, MICHAEL 133.70 10/24/14 BICKFORD, JACKLINE 40.00 10/24/14 BEAR, AMANDA 173.25 10/24/14 BERGLUND, ERIK 41.00 10/24/14 BUTLER, ANGELA 91.25 10/24/14 CAMPESINO, ANA-SOFIA 84.00 10/24/14 BLOEMENDAL, AMY 251.75 10/24/14 BUCKLEY, BRITTANY 442.01 10/24/14 CRANDALL, ALYSSA 69.18 10/24/14 CRANDALL, KRISTA 209.78 10/24/14 CLARK, PAMELA 29.70 10/24/14 CORCORAN, JOSHUA 25.65 10/24/14 DUNN, RYAN 498.21 10/24/14 EKSTRAND, TAMERA 287.00 10/24/14 DEMPSEY, BETH 63.75 10/24/14 DUCHARME, DANIELLE 196.00 10/24/14 ERICSON, WESTIN 17.00 10/24/14 FARRELL, DANIEL 111.30 10/24/14 EPLAND, PETER 154.00 10/24/14 ERICKSON-CLARK, CAROL 37.50 10/24/14 GRAY, SOPHIE 56.56 10/24/14 GRUENHAGEN, LINDA 237.27 10/24/14 FONTAINE, KIM 776.50 10/24/14 FREDRICKS, MARTHA 36.00 10/24/14 GUSTAFSON, BRENDA 411.00 10/24/14 HAASCH, ANGELA 66.50 G1, Attachments Council Packet Page Number 31 of 117 10/24/14 KRECH, ELAINE 747.50 10/24/14 LOONEY, RAYJEANIA 232.00 10/24/14 MAIDMENT, COLIN 669.00 10/24/14 CRAWFORD, SHAWN 528.00 10/24/14 DOUGLASS, TOM 1,942.60 10/24/14 INDA, ANTHONY 120.00 10/24/14 HAGSTROM, EMILY 53.55 10/24/14 HANSEN, HANNAH 174.67 10/24/14 HORWATH, RONALD 3,000.03 10/24/14 HUNTLEY, NATALIE 48.01 10/24/14 HASSAN, KIANA 131.89 10/24/14 HOLMBERG, LADONNA 240.88 10/24/14 KEMP, MAYA 32.82 10/24/14 KOHLER, ROCHELLE 32.81 10/24/14 JOHNSON, BARBARA 481.00 10/24/14 JOHNSON, MICHELLE 51.06 10/24/14 LAMEYER, BRENT 67.20 10/24/14 LAMEYER, ZACHARY 279.38 10/24/14 KOLLER, NINA 187.50 10/24/14 KOZDROJ, GABRIELLA 50.00 10/24/14 MASON, AMY 167.30 10/24/14 MCCOMAS, LEAH 250.50 10/24/14 LAMSON, ELIANA 27.38 10/24/14 LY, RASSACIN 100.00 10/24/14 OHS, CYNTHIA 186.00 10/24/14 PROESCH, ANDY 336.00 10/24/14 MUSKAT, JULIE 151.07 10/24/14 NITZ, CARA 507.17 10/24/14 RENSTROM, KEVIN 159.00 10/24/14 RESENDIZ, LORI 2,597.77 10/24/14 RANEY, COURTNEY 875.02 10/24/14 REHLING-ANDERSON, LORIE 324.25 10/24/14 ROLLERSON, TERRANCE 60.76 10/24/14 ROSAND, WALKER 132.00 10/24/14 RHYNER, ALEXANDER 36.13 10/24/14 RICHTER, DANIEL 114.90 10/24/14 SCHREIER, ABIGAIL 261.16 10/24/14 SCHREIER, ROSEMARIE 230.69 10/24/14 SCHERER, KATHLENE 25.25 10/24/14 SCHMIDT, VICTORIA 76.00 10/24/14 SMITLEY, SHARON 339.94 10/24/14 SYME, LAUREN 141.10 10/24/14 SMITH, ANN 83.20 10/24/14 SMITH, JEROME 173.75 10/24/14 TUPY, MARCUS 96.00 10/24/14 WARNER, CAROLYN 213.22 10/24/14 TREPANIER, TODD 290.64 10/24/14 TUPY, HEIDE 46.30 10/24/14 BOWMAN, CHRIS 64.00 10/24/14 BOSLEY, CAROL 137.25 10/24/14 LANGER, CHELSEA 137.75 10/24/14 YANG, JUDY 144.00 10/24/14 YUNKER, JOSEPH 46.50 10/24/14 AUSTIN, CATHERINE 96.00 10/24/14 LANGER, KAYLYN 25.50 10/24/14 WISTL, MOLLY 394.75 G1, Attachments Council Packet Page Number 32 of 117 9993275 9993276 9993277 9993278 9993279 9993280 9993281 9993282 9993283 9993284 9993285 9993286 9993287 10/24/14 VANG, XEE 55.25 10/24/14 EKSTRAND, RYAN 28.88 536,146.23 10/24/14 SWIECH, TAYLOR 130.00 10/24/14 WESTEMEIER, EMILY 78.00 10/24/14 MADSEN, JEFFREY 37.50 10/24/14 MOUA, CHEE 90.00 10/24/14 MOUA, PETER 48.00 10/24/14 RYDEL, MICHAEL 42.00 10/24/14 KOSTECKI, JAKOB 152.50 10/24/14 LARSON, MARIAH 76.50 10/24/14 LONETTI, KELLY 112.50 10/24/14 KREGER, JASON 2,353.80 10/24/14 GRANADOS, ERWIN 15.00 10/24/14 GREER, MADELINE 52.00 10/24/14 BERGO, CHAD 2,824.09 10/24/14 FOWLDS, MYCHAL 3,989.58 10/24/14 FRANZEN, NICHOLAS 2,988.47 10/24/14 PRIEM, STEVEN 2,520.89 10/24/14 WOEHRLE, MATTHEW 2,314.27 10/24/14 XIONG, BOON 1,553.63 10/24/14 REILLY, MICHAEL 2,022.49 10/24/14 STEFFEN, MICHAEL 102.00 10/24/14 COUNTRYMAN, BRENDA 1,320.00 10/24/14 MALONEY, SHAUNA 127.50 10/24/14 NESVACIL, BRENNAN 112.00 10/24/14 PRINS, KELLY 2,141.11 G1, Attachments Council Packet Page Number 33 of 117 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Gayle Bauman, Finance Director DATE: November 3, 2014 SUBJECT: Approval of Resolution Certifying Special Assessments for Unpaid Ambulance Bills Introduction Annually the City levies special assessments for unpaid ambulance bills on property within Ramsey County. During the past 12 months, notifications were made to individuals that had unpaid ambulance bills. The notices indicated that the balance due for ambulance services along with 10% interest would be added to their 2015 property taxes if payment was not made within 30 days. A few payments were received in response to these notifications. The remaining unpaid bills in the amount of $6,990.99 plus 10% interest of $699.10 should be certified as special assessments. Budget Impact This process assists with the collection of past due amounts. Recommendation It is recommended that the attached resolution be adopted to certify $7,690.09 of unpaid ambulance bills for collection with 2015 property taxes which includes interest at the rate of ten percent on the total amount for one year. Attachments Attachment 1: Resolution G2 Council Packet Page Number 34 of 117 RESOLUTION NO. RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following ambulance bills totaling $7,690.09 for collection with the taxes of said property owner for the year 2014, collectible in 2015, which includes interest at the rate of ten percent (10%) on the total amount for one year. G2, Attachment 1 Council Packet Page Number 35 of 117 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Gayle Bauman, Finance Director DATE: November 3, 2014 SUBJECT: Approval of Resolution Certifying Special Assessments for Unpaid Miscellaneous Charges Introduction Annually the City levies special assessments for unpaid miscellaneous charges on property within Ramsey County. These miscellaneous charges include items such as false alarms, lawn mowing and other code enforcement issues. During the past 12 months, letters were sent to individuals that had unpaid bills. The letters indicated that the balance due for the services along with 10% interest would be added to their 2015 property taxes if payment was not made within 30 days. A few payments were received in response to these letters. The remaining unpaid bills in the amount of $8,829.74 plus 10% interest of $882.97 should be certified as special assessments. Budget Impact This process assists with the collection of past due amounts. Recommendation It is recommended that the attached resolution be adopted to certify $9,712.71 of unpaid miscellaneous charges for collection with 2015 property taxes which includes interest at the rate of ten percent on the total amount for one year. Attachments Attachment 1: Resolution G3 Council Packet Page Number 36 of 117 RESOLUTION NO. RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following miscellaneous charges totaling $9,712.71 for collection with the taxes of said property owner for the year 2014, collectible in 2015, which includes interest at the rate of ten percent (10%) on the total amount for one year. G3, Attachment 1 Council Packet Page Number 37 of 117 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Gayle Bauman, Finance Director DATE: November 3, 2014 SUBJECT: Approval of Resolution Certifying Special Assessments for Unpaid Trash Bills Introduction Beginning in 2013, the City levied special assessments for unpaid trash bills on property within Ramsey County. The accounts affected are those that have amounts due that are at least two billing periods old. 722 notices were sent to individuals that had unpaid bills. The notices indicated that the balance due for the services along with 10% interest would be added to their 2015 property taxes if payment was not made within 30 days. Many payments have been received in response to these notices. Almost half of the 722 accounts are now paid in full. The remaining unpaid bills in the amount of $56,880.37 plus 10% interest of $5,688.61 should be certified as special assessments. Budget Impact This process assists with the collection of past due amounts. Recommendation It is recommended that the attached resolution be adopted to certify $62,568.98 of unpaid trash bills for collection with 2015 property taxes which includes interest at the rate of ten percent on the total amount for one year. Attachments Attachment 1: Resolution G4 Council Packet Page Number 38 of 117 RESOLUTION NO. RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following trash bills totaling $62,568.98 for collection with the taxes of said property owner for the year 2014, collectible in 2015, which includes interest at the rate of ten percent (10%) on the total amount for one year. G4, Attachment 1 Council Packet Page Number 39 of 117 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Shann Finwall, AICP, Environmental Planner DATE: November 5, 2014 SUBJECT: Approval of a Ramsey County Public Innovation Grant Submittal for the City Hall Campus Organics Collection Program Introduction The Ramsey County Public Innovation Grant provides financial assistance to public entities for the purpose of creating and implementing innovative programs to increase source reduction and residential recycling efforts, initiate organic management programs, expand public space recycling, and address bulky waste management. Eligible applicants include municipalities, independent school districts, park boards, watershed districts, libraries, and other public entities in Ramsey County. Background Maplewood’s 2014 Ramsey County Recycling Work Plan requires that the City learn more about organics collection in anticipation of having a curbside residential organics program in place by 2016. The City’s solid waste program currently includes residential recycling and trash collection only. Discussion City staff is proposing to submit a Public Innovation Grant to help fund our Maplewood City Hall Campus Organics Collection Program. The Program will involve the collection of organics, including food waste and compostable paper, at all four City Hall Campus buildings. The City will contract with Republic Services, our City facility trash hauling contractor, to collect the organics once a week from three dumpster locations on the City Hall Campus. Organics will then be brought to Specialized Environmental Technologies in Empire Township where it will be processed into compost material. The design of the Program includes education for employees and guests and new organics collection bins and signage in City Hall, Community Center, and the 1902 Building on the City Hall Campus. The grant request is for $11,762 to fund new organics/recycling/trash container stations for City facilities, organics collection bags, and one year of collection service. The Program will represent an organics collection pilot project and will allow City staff an opportunity to learn more about organics collection in anticipation of having curbside organics collection in place by 2016. G5 Council Packet Page Number 40 of 117 Budget Impact If awarded the Ramsey County Public Innovation Grant the City will use the $11,762 grant funding to cover the cost of new organics/recycling/trash container stations for City facilities, organics collection bags, and one year of organic collection service for the City Hall Campus Organics Collection Program. No matching funds are required for the grant. Future budget impacts for the collection of organics at City Hall Campus beginning 2016 is estimated at $189 per month, or $2,268 per year. Recommendation Approve the Ramsey County Public Innovation grant submittal for the City Hall Campus Organics Collection Program. If awarded, the grant funding would cover the cost of new organics/recycling/trash container stations for City facilities, organics collection bags, and one year of organic collection service for the City Hall Campus Organics Collection Program. The full grant application is scheduled to be submitted to Ramsey County on November 17, 2014, for their review. G5 Council Packet Page Number 41 of 117 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Shann Finwall, AICP, Environmental Planner DATE: November 4, 2014 SUBJECT: Approval of the 2015 SCORE Funding Grant Application Introduction Attached is the 2015 SCORE Funding Grant Application from the Ramsey County Department of Public Health. The City of Maplewood has the opportunity to apply for a grant in the amount of $79,766. SCORE grant funding is based on a per capita basis and is intended to help fund the City’s recycling program. Submittal deadline for the grant application is December 1, 2014, with grant awards funding 2015 budget expenses. In 2014, the City was awarded $79,766 in SCORE grant funds. Background In 1989, the Minnesota Legislature adopted comprehensive waste reduction and recycling legislation based on the recommendations of the Governor’s Select Committee on Recycling and the Environment (SCORE). This set of laws is part of Minnesota’s Waste Management Act. The SCORE legislation has provided counties with a funding source to develop effective recycling and solid waste management programs. Ramsey County in turn offers SCORE grants to cities to enhance or improve their recycling efforts. Discussion Maplewood has historically used SCORE funding to help offset the cost of collecting recyclables through the City’s recycling contract. SCORE funds can also be used for administration, promotion activities, organics collection, or to cover the cost of equipment. The 2014 SCORE application identifies the use of the City’s $79,766 SCORE funds for the collection of recyclables. Budget Impact The 2015 Recycling program budget will be subsidized by the Ramsey County SCORE grant in the amount of $79,766 to help fund the collection of recyclables in the City. Recommendation Approve the submittal of the 2015 SCORE Funding Grant Application to Ramsey County. Attachments 1. 2015 SCORE Funding Grant Application G6 Council Packet Page Number 42 of 117 SAINT PAUL RAMSEY COUNTY PUBLIC HEALTH ENVIRONMENTAL HEALTH DIVISION 2015 SCORE FUNDING GRANT APPLICATION CITY/TOWNSHIP: Maplewood CONTACT PERSON: Shann Finwall, Environmental Planner ADDRESS: 1902 County Road B East, Maplewood, MN 55109 PHONE: (651) 249-2304 FAX: (651) 249-2310 EMAIL: shann.finwall@ci.maplewood.mn.us SCORE GRANT REQUEST 1.What goals does your municipality have for waste reduction and recycling activities in 2015? What strategies will you use to improve your recycling performance? Please describe how progress toward these goals will be measured and evaluated. These goals and strategies will be used in the development of the 2015 Recycling Performance Work Plan. What goals does your municipality have for waste reduction and recycling activities in 2015? •Maplewood will implement an organics collection program at City facilities. This will help to reduce the volume of waste generated internally and will help to educate residents on commercial organics collection programs. •Increased recycling and solid waste outreach to minority populations in the City. •Increased recycling outreach to multi-family buildings by creating a “best practices” recycling scorecard to provide management companies or owners of multi-family housing properties. •Continue to improve and expand the City’s business recycling program with outreach to the local chamber and business groups. •Targeting education to low and non-participating residents with curbside recycling. What strategies will you use to improve your recycling performance? Please describe how progress toward these goals will be measured and evaluated. •The City will track the volume of municipal solid waste collected in City facilities before and after the City Hall Campus Organics Collection project and publish the findings. •Work with the County and other organizations within the area to disseminate trash, recycling, and household hazardous waste disposal information to minority populations in the City. •Visit multi-family sites and fill out best practices scorecard for their property. Provide the management company or owner the tools to understand and implement the practices outlined on the scorecard. •Track the number of recycling educational visits to multi-family units. •Provide information to local chamber and business groups on cost savings from pilot waste management projects in and around Maplewood. •Track and report the number of businesses which have opted into the City’s recycling program. •Work with the City’s recycling contractor to identify properties that do not participate in the recycling program and determine the best outreach and education. 2.Identify expenses for activities within each applicable budget category: PROPOSED SCORE BUDGET—SCORE EXPENSES ONLY ADMINISTRATION Total: $_____________ Please detail activities and expenses: PROMOTION ACTIVITIES Total: $_____________ Please detail activities and expenses: EQUIPMENT Total: $_____________ Please detail activities and expenses: G6, Attachment 1 Council Packet Page Number 43 of 117 COLLECTION OF RECYCLABLES Total: $79,766 Please detail activities and expenses: ORGANICS COLLECTION Total: $_____________ Please detail activities and expenses: TOTAL SCORE GRANT Requested $79,766 3.List any additional expenses the city anticipates to incur implementing the 2015 Recycling Performance Work Plan: Ramsey County will complete the City’s 2015 Recycling Performance Work Plan on January 15, 2015, at which point the City can assess anticipated expenses for implementation. RECYCLING BUDGET 4.Attach a copy of your 2015 municipal budget for all recycling activities, including all funding sources. If your governing body has not adopted the 2015 budget, attach the most current draft budget. If the budget does not list all expenditures and revenues specific to recycling, add a supplemental table that identifies this information. Refer to draft 2015 recycling budget attached (exhibit 1). PUBLIC ENTITIES LAW COMPLIANCE 5.Attach a copy of the disclosure from your hauler(s), or a copy of the relevant portion of any contracts with haulers, thatspecifies the facility at which waste collected from municipal facilities is deposited. A hauler’s generic waste disclosure form that lists multiple facilities where waste may be delivered is not acceptable. Refer to Republic Services’ letter attached which specifies where the City’s municipal facilities waste is deposited (exhibit 2). RESOLUTION 6.Attach a resolution from your governing body requesting the SCORE funding allocation, or a certified copy of the officialproceedings at which the request was approved. SCORE grants agreements cannot be issued without such an attachment. Refer to Maplewood’s certified copy of the November 10, 2014 City Council meeting (exhibit pending). ________________________________________ NAME OF PERSON AUTHORIZED TO SUBMIT GRANT ________________________________________ SIGNATURE (electronic signature is acceptable) _________________________________________ TITLE ________________________________________ DATE Applications will be considered complete when items 1 – 6 above are submitted and a signature is on file. Please return the completed grant application form and attachments by DECEMBER 1, 2014. SCORE Program Saint Paul – Ramsey County Public Health Environmental Health Division 2785 White Bear Avenue N., Suite 350 Maplewood, MN 55109-1320 Rachel.Frank@co.ramsey.mn.us G6, Attachment 1 Council Packet Page Number 44 of 117 2014 ACCT 2012 2013 ORIGINAL 2014 NO. ACTUAL ACTUAL BUDGET RE‐EST. 2015 Operating revenues: 3781 Recycling charges 413,032 476,709 547,710 547,710 564,140 Total revenues 413,032 476,709 547,710 547,710 564,140 Operating expenses: Personnel services 84,142 79,816 86,940 84,500 51,510 Commodities 9,514 3,929 9,500 1,250 1,000 Contractual services 412,423 384,983 472,450 494,000 528,350 4950 Administration 49,290 49,580 49,580 51,000 49,580 Total expenses 555,368 518,308 618,470 630,750 630,440 Operating income (loss)(142,336) (41,599) (70,760) (83,040) (66,300) Nonoperating revenues (expenses): 3534 County ‐ other grants 78,753 78,629 77,680 77,680 78,630 3801 Investment earnings 1,733 505 1,000 2,380 1,600 3809 Miscellaneous (39)‐‐‐ ‐ 4930 Investment management fees (1,800) (1,341) (800) (1,430) (1,080) Total nonoperating revenues (expenses) 78,648 77,793 77,880 78,630 79,150 Change in net assets (63,688) 36,194 7,120 (4,410) 12,850 Net assets ‐ January 1 391,471 327,782 245,939 363,976 359,566 Net assets ‐ December 31 327,782 363,976 253,059 359,566 372,416 CITY OF MAPLEWOOD RECYCLING PROGRAM FUND (605) STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS G6, Attachment 1 Council Packet Page Number 45 of 117 2012 EXPENDED 2013 EXPENDED 2014 ORIG BUDGT 2015 DEPT REQ 605 706 RECYCLING PROGRAM RECYCLING PROGRAM EXPENDITURES BY ACCOUNT CITY OF MAPLEWOOD 46,064 41,571 52,8504010 WAGES/FULL-TIME EMPLOYEES 30,740 538 1,382 5004011 OVERTIME PAY 500 9,928 5,664 -4025 WAGES/TEMPORARY - 6,948 7,656 9,1704030 LEAVE BENEFITS 5,270 9,408 9,840 10,3704040 RETIREMENT BENEFITS 6,450 11,256 13,704 14,0504050 INSURANCE BENEFITS 8,550 84,142 79,816 86,940 51,510TOTAL PERSONNEL SERVICES 241 204 5004120 PROGRAM SUPPLIES - 9,273 3,725 9,0004160 SUPPLIES - EQUIPMENT 1,000 9,514 3,929 9,500 1,000TOTAL COMMODITIES 3,747 122 -4330 POSTAGE 150 2,612 -1,8004360 PUBLISHING - 1,140 1,360 1,4204370 INSURANCE 3,010 150 265 2504380 SUBSCRIPTIONS & MEMBERSHIPS 250 - 320 6004390 TRAVEL & TRAINING 300 240 40 1004400 VEHICLE ALLOWANCE 100 362,782 335,481 420,7004480 FEES FOR SERVICE 475,300 40,623 46,106 46,2004485 FEES FOR UTILITY BILLING 47,800 1,128 1,289 1,3804580 INTERNAL I. T. CHARGES 1,440 412,423 384,983 472,450 528,350TOTAL CONTRACTUAL SERVICES 1,800 1,341 8004930 INVESTMENT MANAGEMENT FEES 1,080 49,290 49,580 49,5804950 ADMINISTRATION CHGS - GEN FUN 49,580 51,090 50,921 50,380 50,660TOTAL OTHER CHARGES 557,167 519,650 619,270 631,520DEPT/DIV TOTALS G6, Attachment 1 Council Packet Page Number 46 of 117 October 31, 2014 Shann Finwall Environmental Planner City of Maplewood 1902 County Road B East Maplewood, MN 55109 Dear Ms. Finwall, This letter is to confirm that the solid waste collected at the City of Maplewood’s public buildings serviced by Republic Services is delivered to the Washington/Ramsey County processing facility located in Newport, MN. Please contact me if you have any questions or if you need any more information. Sincerely, Doug Link Municipal Manager Republic Services 4325 66th St E Inver Grove Heights, MN 77077 651-755-4744 dlink@republicservices.com G6, Attachment 1 Council Packet Page Number 47 of 117 G7 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Karen Haag, Citizen Services Director DATE: November 3, 2014 SUBJECT: Approval of a Lawful Gambling Local permit for the Ramsey County Pheasants Forever at Gulden’s Restaurant, 2999 Maplewood Drive Introduction An application for a Lawful Gambling Local permit has been submitted by Daniel Jambor on behalf of the Ramsey County Pheasants Forever, 1555 Iglehart Ave in Saint Paul. Background This permit will be used for the organization’s banquet, which will be held at Gulden’s Restaurant in Maplewood on Sunday, March 15, 2015 from 4:00pm to 10:00pm. Proceeds from the event will go towards promoting conservation and restoration of wildlife habitat, specifically, but not exclusively, to pheasants. In addition, funds will be used for the education on conservation, as well as engage youth in the outdoors. The applicant has also submitted an Application for Exempt Permit, which is required by MN Statute §349.166, and processed and approved by the Minnesota Gambling Control Board. MN Statute §349.166 also requires that the applying organization notify the local government unit 30 days before the lawful gambling occasion, or 60 days for an occasion held in a city of the first class. Budget Impact None Recommendation Staff recommends that Council approve the Lawful Gambling Local permit for the Ramsey County Pheasants Forever’s fundraising banquet on March 15, 2015 at Gulden’s Restaurant, 2999 Maplewood Dr, in Maplewood. In addition, staff recommends that Council acknowledge the Application for Exempt Permit and waive any objection to the timeliness of said permit, as governed by MN Statute §349.166. Council Packet Page Number 48 of 117 J1 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Karen Haag, Citizen Services Director DATE: November 3, 2014 SUBJECT: Approval of a Resolution for a Lawful Gambling Premise Permit for the Roseville Area Youth Hockey Association at Jammin’ Wings LLC, 1900 County Road D East Introduction April Borash, on behalf of the Roseville Area Youth Hockey Association, has submitted an application and is requesting approval of a premise permit to conduct lawful gambling at Jammin’ Wings LLC, 1900 County Road D East in Maplewood. At this time, Jammin’ Wings, LLC is still undergoing steps to finalize the licensing requirements to allow gambling activity to be conducted at its location. The approval of the Lawful Gambling Premise permit for the Roseville Area Youth Hockey Association is contingent upon the issuance of such licenses. Background The Roseville Area Youth Hockey Association in a non-profit organization dedicated promoting amateur youth ice hockey within the boundaries of ISD 623; it has been in existance and registered with the State of Minnesota since 1987. In order for the State of Minnesota to issue a gambling premise permit, approval of the attached resolution from the City is required. Recommendation It is recommended that council approve the Resolution for a Lawful Gambling Premise permit for the Roseville Area Youth Hockey Association to operate at Jammin’ Wings LLC, located at 1900 County Road D East, contingent upon Jammin’ Wings obtaining all necessary licenses to allow gambling activity. . Attachments 1.Resolution for a Lawful Gambling Premise Permit Council Packet Page Number 49 of 117 J1, Attachment 1 RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premise permit for lawful gambling is approved for the Roseville Area Youth Hockey Association to operate at Jammin’ Wings, LLC, 1900 County Road D East in Maplewood, MN. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Council Packet Page Number 50 of 117 J2 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Gayle Bauman, Finance Director DATE: November 5, 2014 SUBJECT: Preliminary Approval for Issuance of Refunding Bonds Introduction Refunding bonds are proposed to be issued to refinance the G.O. Improvement Refunding Bonds Series 2005A (current) and the G.O. Improvement Refunding Bonds Series 2006A (crossover). Issuance of the refunding bonds will allow the City to take advantage of the current low interest rates. The estimated net present value (NPV) of savings to the City for this issue is estimated at $293,137 or 7.3% of the principal amount of the refunding bonds. Please note that the NPV benefit shown is an estimate and is variable based on the actual true interest cost on the refunding bonds as determined at the sale date. City policy states that any refunding, whether crossover or current, needs to have a NPV benefit of at least 3.5%. Additional information regarding the refunding of these bonds is included in the attached report from Springsted, Inc. It suggests a bid award on the bond sale at the Council meeting at 7:00 p.m. on Monday, December 8, 2014. Budget Impact Estimated net present value of savings to the City is estimated at $293,137. Recommendation It is recommended that the City Council adopt the attached resolutions providing preliminary approval for the sale of $4,020,000 General Obligation Refunding Bonds Series 2015A. Attachments 1.Resolution for Series 2015A bonds 2.Recommendations from Springsted, Inc. Council Packet Page Number 51 of 117 J2, Attachment 1 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL CITY OF MAPLEWOOD, MINNESOTA HELD: November 10, 2014 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on November 10, 2014, at 7:00 P.M. for the purpose in part of authorizing the competitive negotiated sale of the $4,020,000 General Obligation Improvement Refunding Bonds, Series 2015A. The following members were present: and the following were absent: Member _______________ introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $4,020,000 GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 2015A A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue $4,020,000 General Obligation Improvement Refunding Bonds, Series 2015A (the "Bonds") to refund (i) the February 1, 2016 through February 1, 2021 maturities of the City’s General Obligation Improvement Bonds, Series 2005A, dated August 1, 2005; and (ii) the August 1, 2017 through August 1, 2026 maturities of the City’s General Obligation Improvement Bonds, Series 2006A, dated April 1, 2006; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The proposals shall be received at the offices of Springsted and shall be opened at the time specified in such Terms of Proposal. Council Packet Page Number 52 of 117 J2, Attachment 1 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement. In connection with the sale, the City Clerk, Mayor and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by member _______________ and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. Council Packet Page Number 53 of 117 J2, Attachment 1 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council duly called and held on the date therein indicated, insofar as such minutes relate to the City's $4,020,000 General Obligation Improvement Refunding Bonds, Series 2015A. WITNESS my hand on November ____, 2014. __________________________________ City Clerk Council Packet Page Number 54 of 117 J2, Attachment 1 THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $4,020,000* CITY OF MAPLEWOOD, MINNESOTA GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 2015A (BOOK ENTRY ONLY) Proposals for the Bonds and the Good Faith Deposit (“Deposit”) will be received on Monday, December 8, 2014, until 11:30 A.M., Central Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota, after which time proposals will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each proposal shall be deemed to constitute a contract between the bidder and the Issuer to purchase the Obligations regardless of the manner in which the proposal is submitted. (a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted proposal. OR (b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via PARITY®. For purposes of the electronic bidding process, the time as maintained by PARITY® shall constitute the official time with respect to all proposals submitted to PARITY®. Each bidder shall be solely responsible for making necessary arrangements to access PARITY® for purposes of submitting its electronic proposal in a timely manner and in compliance with the requirements of the Terms of proposal. Neither the Issuer, its agents nor PARITY® shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the Issuer, its agents nor PARITY® shall be responsible for a bidder’s failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY®. The Issuer is using the services of PARITY® solely as a communication mechanism to conduct the electronic bidding for the Obligations, and PARITY® is not an agent of the Issuer. If any provisions of this Terms of proposal conflict with information provided by PARITY®, this Terms of proposal shall control. Further information about PARITY®, including any fee charged, may be obtained from: PARITY®, 1359 Broadway, 2nd Floor, New York, New York 10018 Customer Support: (212) 849-5000 A-1 Council Packet Page Number 55 of 117 J2, Attachment 1 DETAILS OF THE BONDS The Bonds will be dated January 1, 2015 and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2015. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will mature August 1 in the years and amounts* as follows: 2015 $ 20,000 2016 $180,000 2017 $575,000 2018 $400,000 2019 $395,000 2020 $395,000 2021 $395,000 2022 $405,000 2023 $305,000 2024 $310,000 2025 $315,000 2026 $325,000 * The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Bonds or the amount of any maturity in multiples of $5,000. In the event the amount of any maturity is modified, the aggregate purchase price will be adjusted to result in the same gross spread per $1,000 of Bonds as that of the original proposal. Gross spread is the differential between the price paid to the City for the new issue and the prices at which the securities are initially offered to the investing public. Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at a price of par plus accrued interest to the date of redemption scheduled to conform to the maturity schedule set forth above. In order to designate term bonds, the proposal must specify “Years of Term Maturities” in the spaces provided on the proposal form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company (“DTC”), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on August 1, 2023, and on any day thereafter, to prepay Bonds due on or after August 1, 2024. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition, the City will pledge special assessments against benefited properties. The proceeds will be used to refund (i) the February 1, 2016 through February 1, 2021 maturities of the City’s General Obligation Improvement Bonds, Series 2005A, dated August 1, 2005; and (ii) the August 1, 2017 through August 1, 2026 maturities of the City’s General Obligation Improvement Bonds, Series 2006A, dated April 1, 2006. A-2 Council Packet Page Number 56 of 117 J2, Attachment 1 BIDDING PARAMETERS Proposals shall be for not less than $3,990,855 plus accrued interest, if any, on the total principal amount of the Bonds. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 1/100 or 1/8 of 1%. The initial price to the public for each maturity must be 98.0% or greater. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. GOOD FAITH DEPOSIT Proposals, regardless of method of submission, shall be accompanied by a Deposit in the amount of $40,200, in the form of a certified or cashier's check or a wire transfer, and delivered to Springsted Incorporated prior to the time proposals will be opened. Each bidder shall be solely responsible for the timely delivery of their Deposit whether by check or wire transfer. Neither the City nor Springsted Incorporated have any liability for delays in the transmission of the Deposit. Any Deposit made by certified or cashier’s check should be made payable to the City and delivered to Springsted Incorporated, 380 Jackson Street, Suite 300, St. Paul, Minnesota 55101. Any Deposit sent via wire transfer should be sent to Springsted Incorporated as the City’s agent according to the following instructions: Wells Fargo Bank, N.A., San Francisco, CA 94104 ABA #121000248 for credit to Springsted Incorporated, Account #635-5007954 Ref: Maplewood, MN Series 2015A Good Faith Deposit Contemporaneously with such wire transfer, the bidder shall send an e-mail to bond_services@springsted.com, including the following information; (i) indication that a wire transfer has been made (including the fed reference number and time released), (ii) the amount of the wire transfer, (iii) the issue to which it applies, and (iv) the return wire instructions if such bidder is not awarded the Bonds. Any Deposit made by the successful bidder by check or wire transfer will be delivered to the City following the award of the Bonds. Any Deposit made by check or wire transfer by an unsuccessful bidder will be returned to such bidder following City action relative to an award of the Bonds. The Deposit received from the purchaser, the amount of which will be deducted at settlement, will be deposited by the City and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis calculated on the proposal prior to any adjustment made by the City. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION The City has not applied for or pre-approved a commitment for any policy of municipal bond insurance with respect to the Bonds. If the Bonds qualify for municipal bond insurance and a bidder desires to purchase a policy, such indication, the maturities to be insured, and the name of the desired insurer must A-3 Council Packet Page Number 57 of 117 J2, Attachment 1 be set forth on the bidder’s proposal. The City specifically reserves the right to reject any bid specifying municipal bond insurance, even though such bid may result in the lowest TIC to the City. All costs associated with the issuance and administration of such policy and associated ratings and expenses (other than any independent rating requested by the City) shall be paid by the successful bidder. Failure of the municipal bond insurer to issue the policy after the award of the Bonds shall not constitute cause for failure or refusal by the successful bidder to accept delivery of the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and of customary closing papers, including a no-litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the “Undertaking”) whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2-12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of a Preliminary Official Statement containing pertinent information relative to the Bonds, and said Preliminary Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Preliminary Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Municipal Advisor to the City, Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000. A Final Official Statement (as that term is defined in Rule 15c2-12) will be prepared, specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law. By awarding the Bonds to an underwriter or underwriting syndicate, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the sole underwriter or to the senior managing underwriter of the syndicate (the “Underwriter” for purposes of this paragraph) to which the Bonds are awarded up to 25 copies of the Final Official Statement. The City designates the Underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Such Underwriter agrees that if its proposal is accepted by the City, (i) it shall accept designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated November 10, 2014 BY ORDER OF THE CITY COUNCIL /s/ Karen Haag City Clerk A-4 Council Packet Page Number 58 of 117 City of Maplewood, Minnesota Recommendations for Issuance of Bonds $4,020,000 General Obligation Improvement Refunding Bonds, Series 2015A The City Council has under consideration the issuance of Bonds to refund the callable maturities of the City’s (i) General Obligation Improvement Bonds, Series 2005A (the “Current Refunding Portion”), and (ii) General Obligation Improvement Bonds, Series 2006A (the “Advance Refunding Portion”). This document provides information relative to the proposed issuance. KEY EVENTS: The following summary schedule includes the timing of some of the key events that will occur relative to the bond issuance. November 10, 2014 City Council sets sale date and terms Week of November 24, 2014 Rating conference is conducted December 8, 2014, 11:30 a.m. Competitive bids are received December 8, 2014, 7:00 p.m. City Council considers award of the Bonds Mid-January, 2015 Proceeds are received March 1, 2015 Redeem the 2005A Bonds RATING: An application will be made to Standard & Poor’s Rating Services for a rating on the Bonds. The City ‘s general obligation debt is currently rated AA+ by S&P. THE MARKET: Performance of the tax-exempt market is often measured by the Bond Buyer’s Index (“BBI”) which measures the yield of high grade municipal bonds in the 20th year for general obligation bonds (the BBI 20 Bond Index) and the 30th year for revenue bonds (the BBI 25 Bond Index). The following chart illustrates these two indices over the past five years. Study No.: 001408.128 Date November 4, 2014 J2, Attachment 2 Council Packet Page Number 59 of 117 Page 2 POST ISSUANCE COMPLIANCE: The issuance of the Bonds will result in post-issuance compliance responsibilities. The responsibilities are in two primary areas: i) compliance with federal arbitrage requirements and ii) compliance with secondary disclosure requirements. Federal arbitrage requirements include a wide range of implications that have been taken into account as your issue has been structured. Post-issuance compliance responsibilities for your tax-exempt issue include both rebate and yield restriction provisions of the IRS Code. In general terms the arbitrage requirements control the earnings on unexpended bond proceeds, including investment earnings, moneys held for debt service payments (which are considered to be proceeds under the IRS regulations), and/or reserves. Under certain circumstances any “excess earnings” will need to be paid to the IRS to maintain the tax-exempt status of the Bonds. Any interest earnings on gross bond proceeds or debt service funds should not be spent until it has been determined based on actual facts that they are not “excess earnings” as defined by the IRS Code. The arbitrage rules provide spend-down exceptions for proceeds that are spent within either a 6-month, 18-month or 24-month period in accordance with certain spending criteria. Proceeds that qualify for an exception will be exempt from rebate. These exceptions are based on actual expenditures and not based on reasonable expectations, and expenditures, including any investment proceeds will have to meet the spending criteria to qualify for the exclusion. Regardless of whether the issue qualifies for an exemption from the rebate provisions, yield restriction provisions will apply to the debt service fund under certain conditions and the fund should be monitored throughout the life of the Bonds. The current expectations related to the Bonds are as follows: The Current Refunding Portion- the proceeds will be used within 60 days to redeem the Series 2005A Bonds and will therefore qualify for the six-month spending exception from rebate. The Advance Refunding Portion – will not qualify for a spending exception. However, that portion of the Bonds will be placed in an escrow account in which the investment earnings cannot exceed the yield on the new issue; therefore no arbitrage will be earned. Secondary disclosure requirements result from an SEC requirement that underwriters provide ongoing disclosure information to investors. To meet this requirement, any prospective underwriter will require the City to commit to providing the information needed to comply under a continuing disclosure agreement. Springsted currently provides post issuance compliance services to the City under separate contracts. Contract amendments adding the Bonds will be provided to the City. PURPOSE: Proceeds of the Bonds along with a City cash contribution of $500,000 will be used as follows: The Current Refunding Portion – will refund the February 1, 2016 through 2021 maturities of the City’s General Obligation Improvement Bonds, Series 2005A, dated August 1, 2005 (the “2005A Bonds”). The aggregate principal amount of the refunded maturities is $860,000. The refunding of the 2005A Bonds is being conducted as a “current” refunding in which the 2005A Bonds will be redeemed within 90 days from the date of issuance of the J2, Attachment 2 Council Packet Page Number 60 of 117 Page 3 Bonds. The February 1, 2015 maturity is not callable and is not included in this refunding transaction. The City will need to make the scheduled February 1, 2015 principal and interest payment on the 2005A Bonds. The Advance Refunding Portion – will refund the August 1, 2017 through 2026 maturities of the City’s General Obligation Improvement Bonds, Series 2006A, dated April 1, 2006 (the “2006A Bonds”). The aggregate principal amount of the refunded maturities is $3,500,000. The refunding of the 2006A Bonds is being conducted as a “crossover advance” refunding. The August 1, 2015 through 2016 maturities are not callable and are not included in this refunding. The City will need to make the scheduled principal and interest payments due through and including August 1, 2016 on the 2006A Bonds. These refunding transactions are being conducted to provide interest costs savings. Proceeds of the 2005A Bonds were originally used to finance five street improvement projects within the City. Proceeds of the 2006A Bonds were originally used to finance three street improvement projects within the City. AUTHORITY: The Bonds are being issued pursuant to Minnesota Statutes, Chapters 429 and 475. SECURITY AND SOURCE OF PAYMENT: The Bonds will be a general obligation of the City, secured by its full faith and credit and taxing power and will be repaid with a combination of ad valorem property tax levies and special assessments filed against benefited properties. The Current Refunding Portion - On March 1, 2015, the call date of the 2005A Bonds, the City will use (i) cash of $500,000 and (ii) proceeds of the Current Refunding Portion to redeem the 2005A Bonds. Beginning with the August 1, 2015 principal and interest payment, the City will begin to make debt service payments on the Current Refunding Portion of the Bonds. The City will make their regularly scheduled principal and interest payment due on February 1, 2015 on the 2005A Bonds with tax levies and assessments previously levied for and collected. Debt service payments due through August 1, 2016 will be paid from taxes and assessments previously levied for (levy year’s 2013 and 2014). The City expects to collect assessments of $45,900 annually. The City will make their first levy for the Current Refunding Portion of the Bonds in 2015 for collection in 2016. Each year’s collection of taxes and assessments will be used to pay the February 1 interest payment and the August 1 principal and interest payment due in the following year. The Advance Refunding Portion – The issuance of the Advance Refunding Portion is being conducted as a “crossover” advance refunding in which the proceeds of that portion will be placed in an escrow account with a major bank and invested in government securities. These securities and their earnings are structured to pay interest on the Advance Refunding Portion of the Bonds to and including August 1, 2016 (the call ate of the 2006A Bonds), at which time the escrow account will prepay the remaining principal on the 2006A Bonds. The City will continue to pay the originally scheduled debt service on the 2006A Bonds until the call date, taking advantage of the lower interest rates. After the call date, the City will begin making debt service payments on the Advance Refunding Portion of the Bonds. The August 1, 2015 and 2016 maturities are not callable and are not being refunded. The current levies (general ad valorem and special assessments) in place for the 2006A Bonds will remain through levy year 2015 (collect 2016). The City will make their first levy J2, Attachment 2 Council Packet Page Number 61 of 117 Page 4 for the Advance Refunding Portion of the Bonds in 2016 for collection in 2017. The City expects to collect assessments of $55,600 annually through collection year 2021. Each year’s collection of taxes and assessments will be used to pay the February 1 interest payment and the August 1 principal and interest payment due in the following year. STRUCTURING SUMMARY: The Current Refunding Portion – At the direction of the City, the principal repayment for the Current Refunding Portion (i) has been shortened by 3 ½ years; (ii) the principal payment dates have been changed from February 1 to August 1 to match the principal repayment dates of the Advance Refunding Portion; and (iii) structured to result in no savings in the first three years with approximately even annual savings thereafter.. Based on current interest rate estimates, the Current Refunding Portion is projected to result in the City realizing future value savings of approximately $110,518, with a net present value benefit to the City of approximately $65,350. These estimates are net of all costs associated with the refunding. The Advance Refunding Portion – At the direction of the City, principal repayment for the Advance Refunding Portion has been amortized to result in approximately even annual savings. Based on current interest rate estimates, the Advance Refunding Portion is projected to result in the City realizing an average cash flow savings of approximately $26,010 per year. This results in future value savings of approximately $256,760, with a net present value benefit to the City of approximately $227,785. These estimates are net of all costs associated with the refunding. SCHEDULES ATTACHED: Schedules attached include; preliminary feasibility summary, net debt service schedules for the Bonds as a whole and by purpose; and debt service comparison schedules for the Bonds as a whole and by purpose. RISKS/SPECIAL CONSIDERATIONS: The outcome of this financing will rely on the market conditions at the time of the sale. Any projections included herein are estimates based on current market conditions. Levy projections shown in the attached schedules are in large part based on the projected assessment income. If actual assessment collections are different than projected, the resulting levy requirement could differ significantly than what is shown in these schedules. SALE TERMS AND MARKETING: Variability of Issue Size: A specific provision in the sale terms permits modifications to the issue size and/or maturity structure to customize the issue once the price and interest rates are set on the day of sale. Prepayment Provisions: Bonds maturing on or after August 1, 2024 may be prepaid at a price of par plus accrued interest on or after August 1, 2023. Bank Qualification: The City does not expect to issue more than $10 million in tax-exempt obligations that count against the $10 million limit for 2015 calendar year; therefore, the Bonds will be designated as bank qualified. FEDERAL CONSIDERATIONS AND/OR REQUIREMENTS: An issue that is an advance refunding may only be advanced refunded once as a tax- exempt obligation. If market conditions permit, a current refunding of the Advance Refunding Portion could be done at or after the optional call date. Additionally, tax-exempt advance refunding transactions have federal arbitrage limitations that pertain specifically to the investment of the escrow account. At the time of the sale of the Bonds, a verification J2, Attachment 2 Council Packet Page Number 62 of 117 Page 5 agent will be retained on behalf of the City to confirm that the adequacy of the refunding escrow satisfies all cash flow requirements of the refunding and that it is in compliance with federal yield restrictions. SUPPLEMENTAL INFORMATION AND BOND RECORD: Supplementary information will be available to staff including detailed terms and conditions of sale, comprehensive structuring schedules and information to assist in meeting post - issuance compliance responsibilities. Upon completion of the financing, a bond record will be provided that contains pertinent documents and final debt service calculations for the transaction. J2, Attachment 2 Council Packet Page Number 63 of 117 Page 6 $4,020,000 City of Maplewood, Minnesota General Obligation Improvement Refunding Bonds, Series 2015A Current and Crossover Refunding of Series 2005A, 2006A Preliminary Feasibility Summary Dated 01/01/2015 | Delivered 01/01/2015 Series 2015 Ref 2005A Series 2015 Ref 2006A Issue Summary Sources Of Funds Par Amount of Bonds.....................................................................................................................................................................................$375,000.00 $3,645,000.00 $4,020,000.00 Planned Issuer Equity contribution......................................................................................................................................................................500,000.00 -500,000.00 Total Sources...........................................................................................................................................................................................$875,000.00 $3,645,000.00 $4,520,000.00 Uses Of Funds Deposit to Crossover Escrow Fund........................................................................................................................................................................862,961.25 3,574,777.31 4,437,738.56 Costs of Issuance.......................................................................................................................................................................................4,850.75 47,149.25 52,000.00 Total Underwriter's Discount (0.725%)..................................................................................................................................................................2,718.75 26,426.25 29,145.00 Rounding Amount.........................................................................................................................................................................................4,469.25 (3,352.81)1,116.44 Total Uses..............................................................................................................................................................................................$875,000.00 $3,645,000.00 $4,520,000.00 Flow of Funds Detail State and Local Government Series (SLGS) rates for......................................................................................................................................................10/06/2014 10/06/2014 Date of OMP Candidates.................................................................................................................................................................................. Primary Purpose Fund Solution Method....................................................................................................................................................................Gross Funded Net Funded Net Funded Total Cost of Investments...............................................................................................................................................................................$862,961.25 $3,574,777.31 $4,437,738.56 Interest Earnings @ 0.330%..............................................................................................................................................................................-19,019.36 19,019.36 Total Draws.............................................................................................................................................................................................$862,961.25 $3,593,796.67 $4,456,757.92 PV Analysis Summary (Net to Net) Net PV Cashflow Savings @ 1.801%(Bond Yield)...........................................................................................................................................................560,881.73 231,139.04 792,020.77 Total Cash contribution.................................................................................................................................................................................(500,000.00)- (500,000.00) Contingency or Rounding Amount..........................................................................................................................................................................4,469.25 (3,352.81)1,116.44 Net Present Value Benefit...............................................................................................................................................................................$65,350.98 $227,786.23 $293,137.21 Net PV Benefit / $4,360,000 Refunded Principal.........................................................................................................................................................7.599%6.508%6.723% Net PV Benefit / $4,020,000 Refunding Principal........................................................................................................................................................17.427%6.249%7.292% Bond Statistics Average Life............................................................................................................................................................................................1.997 Years 6.815 Years 6.366 Years Average Coupon..........................................................................................................................................................................................0.6001669% 1.8499941% 1.8134249% Net Interest Cost (NIC).................................................................................................................................................................................0.9632721% 1.9563747% 1.9273170% Bond Yield for Arbitrage Purposes.......................................................................................................................................................................1.8005326% 1.8005326% 1.8005326% True Interest Cost (TIC)................................................................................................................................................................................0.9676043% 1.9530616% 1.9228402% All Inclusive Cost (AIC)................................................................................................................................................................................1.6326266% 2.1603423% 2.1440689% Series 2015 Ref 2005A, 20 | Issue Summary | 10/ 7/2014 | 7:41 AM J2, Attachment 2 Council Packet Page Number 64 of 117 Page 7 $4,020,000 City of Maplewood, Minnesota General Obligation Improvement Refunding Bonds, Series 2015A Current and Crossover Refunding of Series 2005A, 2006A NET DEBT SERVICE SCHEDULE Levy/Collect Payment Date Principal Coupon Interest Total P+I Escrow Net D/S 105% Overlevy Assessment 105% Overlevy 2013/2014 08/01/2015 20,000.00 0.400% 35,790.42 55,790.42 (34,556.67) 22,295.44 - 22,295.44 2014/2015 08/01/2016 180,000.00 0.450% 61,275.00 241,275.00 (59,240.00) 191,136.75 45,900.00 145,236.75 2015/2016 08/01/2017 575,000.00 0.700% 60,465.00 635,465.00 - 667,238.25 101,500.00 565,738.25 2016/2017 08/01/2018 400,000.00 1.000% 56,440.00 456,440.00 - 479,262.00 55,600.00 423,662.00 2017/2018 08/01/2019 395,000.00 1.200% 52,440.00 447,440.00 - 469,812.00 55,600.00 414,212.00 2018/2019 08/01/2020 395,000.00 1.450% 47,700.00 442,700.00 - 464,835.00 55,600.00 409,235.00 2019/2020 08/01/2021 395,000.00 1.650% 41,972.50 436,972.50 - 458,821.13 55,600.00 403,221.13 2020/2021 08/01/2022 405,000.00 1.850% 35,455.00 440,455.00 - 462,477.75 55,600.00 406,877.75 2021/2022 08/01/2023 305,000.00 2.050% 27,962.50 332,962.50 - 349,610.63 - 349,610.63 2022/2023 08/01/2024 310,000.00 2.150% 21,710.00 331,710.00 - 348,295.50 - 348,295.50 2023/2024 08/01/2025 315,000.00 2.300% 15,045.00 330,045.00 - 346,547.25 - 346,547.25 2024/2025 08/01/2026 325,000.00 2.400% 7,800.00 332,800.00 - 349,440.00 - 349,440.00 Total $4,020,000.00 - $464,055.42 $4,484,055.42 (93,796.67) $4,609,771.69 $425,400.00 $4,184,371.69 SIGNIFICANT DATES Dated Date..............................................................................................................................................................................................1/01/2015 Delivery Date...........................................................................................................................................................................................1/01/2015 First Coupon Date.......................................................................................................................................................................................8/01/2015 Yield Statistics Bond Year Dollars.......................................................................................................................................................................................$25,590.00 Average Life............................................................................................................................................................................................6.366 Years Average Coupon..........................................................................................................................................................................................1.8134249% Net Interest Cost (NIC).................................................................................................................................................................................1.9273170% True Interest Cost (TIC)................................................................................................................................................................................1.9228402% Bond Yield for Arbitrage Purposes.......................................................................................................................................................................1.8005326% All Inclusive Cost (AIC)................................................................................................................................................................................2.1440689% IRS Form 8038 Net Interest Cost.......................................................................................................................................................................................1.9273170% Weighted Average Maturity...............................................................................................................................................................................6.366 Years Series 2015 Ref 2005A, 20 | Issue Summary | 10/29/2014 | 1:55 PM J2, Attachment 2 Council Packet Page Number 65 of 117 Page 8 $375,000 City of Maplewood, Minnesota General Obligation Improvement Refunding Bonds, Series 2015 Current Refunding of Series 2005A (Shortened to 2017) NET DEBT SERVICE SCHEDULE Levy/ Collect Payment Date Principal Coupon Interest Total P+I 105% Overlevy Assessments Levy Required 2013/2014 08/01/2015 20,000.00 0.400% 1,233.75 21,233.75 22,295.44 - 22,295.44 2014/2015 08/01/2016 180,000.00 0.450% 2,035.00 182,035.00 191,136.75 45,900.00 145,236.75 2015/2016 08/01/2017 175,000.00 0.700% 1,225.00 176,225.00 185,036.25 45,900.00 139,136.25 Total $375,000.00 - $4,493.75 $379,493.75 $398,468.44 $91,800.00 $306,668.44 SIGNIFICANT DATES Dated Date..............................................................................................................................................................................................1/01/2015 Delivery Date...........................................................................................................................................................................................1/01/2015 First Coupon Date.......................................................................................................................................................................................8/01/2015 Yield Statistics Bond Year Dollars.......................................................................................................................................................................................$748.75 Average Life............................................................................................................................................................................................1.997 Years Average Coupon..........................................................................................................................................................................................0.6001669% Net Interest Cost (NIC).................................................................................................................................................................................0.9632721% True Interest Cost (TIC)................................................................................................................................................................................0.9676043% Bond Yield for Arbitrage Purposes.......................................................................................................................................................................1.8005326% All Inclusive Cost (AIC)................................................................................................................................................................................1.6326266% IRS Form 8038 Net Interest Cost.......................................................................................................................................................................................0.9632721% Weighted Average Maturity...............................................................................................................................................................................1.997 Years Series 2015 Ref 2005A, 20 | Series 2015 Ref 2005A | 10/29/2014 | 1:37 PM J2, Attachment 2 Council Packet Page Number 66 of 117 Page 9 $3,645,000 City of Maplewood, Minnesota General Obligation Improvement Refunding Bonds, Series 2015 Crossover Refunding of Series 2006A NET DEBT SERVICE SCHEDULE Levy/Collect Payment Date Principal Coupon Interest Total P+I Escrow Net D/S 105% Overlevy Assessment 105% Overlevy 2013/2014 08/01/2015 -- 34,556.67 34,556.67 (34,556.67)--- 2014/2015 08/01/2016 -- 59,240.00 59,240.00 (59,240.00)--- 2015/2016 08/01/2017 400,000.00 0.700% 59,240.00 459,240.00 - 482,202.00 55,600.00 426,602.00 2016/2017 08/01/2018 400,000.00 1.000% 56,440.00 456,440.00 - 479,262.00 55,600.00 423,662.00 2017/2018 08/01/2019 395,000.00 1.200% 52,440.00 447,440.00 - 469,812.00 55,600.00 414,212.00 2018/2019 08/01/2020 395,000.00 1.450% 47,700.00 442,700.00 - 464,835.00 55,600.00 409,235.00 2019/2020 08/01/2021 395,000.00 1.650% 41,972.50 436,972.50 - 458,821.13 55,600.00 403,221.13 2020/2021 08/01/2022 405,000.00 1.850% 35,455.00 440,455.00 - 462,477.75 55,600.00 406,877.75 2021/2022 08/01/2023 305,000.00 2.050% 27,962.50 332,962.50 - 349,610.63 - 349,610.63 2022/2023 08/01/2024 310,000.00 2.150% 21,710.00 331,710.00 - 348,295.50 - 348,295.50 2023/2024 08/01/2025 315,000.00 2.300% 15,045.00 330,045.00 - 346,547.25 - 346,547.25 2024/2025 08/01/2026 325,000.00 2.400% 7,800.00 332,800.00 - 349,440.00 - 349,440.00 Total $3,645,000.00 - $459,561.67 $4,104,561.67 (93,796.67) $4,211,303.25 $333,600.00 $3,877,703.25 SIGNIFICANT DATES Dated Date..............................................................................................................................................................................................1/01/2015 Delivery Date...........................................................................................................................................................................................1/01/2015 First Coupon Date.......................................................................................................................................................................................8/01/2015 Yield Statistics Bond Year Dollars.......................................................................................................................................................................................$24,841.25 Average Life............................................................................................................................................................................................6.815 Years Average Coupon..........................................................................................................................................................................................1.8499941% Net Interest Cost (NIC).................................................................................................................................................................................1.9563747% True Interest Cost (TIC)................................................................................................................................................................................1.9530616% Bond Yield for Arbitrage Purposes.......................................................................................................................................................................1.8005326% All Inclusive Cost (AIC)................................................................................................................................................................................2.1603423% IRS Form 8038 Net Interest Cost.......................................................................................................................................................................................1.9563747% Weighted Average Maturity...............................................................................................................................................................................6.815 Years Series 2015 Ref 2005A, 20 | Series 2015 Ref 2006A | 10/29/2014 | 1:49 PM J2, Attachment 2 Council Packet Page Number 67 of 117 Page 10 $4,020,000 City of Maplewood, Minnesota General Obligation Improvement Refunding Bonds, Series 2015A Current and Crossover Refunding of Series 2005A, 2006A Debt Service Comparison Date Total P+I Escrow Existing D/S Net New D/S Old Net D/S Savings 08/01/2015 55,790.42 (34,556.67) 663,483.75 684,717.50 681,251.25 (3,466.25) 08/01/2016 241,275.00 (3,559,240.00) 3,989,797.50 671,832.50 667,432.50 (4,400.00) 08/01/2017 635,465.00 -- 635,465.00 658,232.50 22,767.50 08/01/2018 456,440.00 -- 456,440.00 648,596.25 192,156.25 08/01/2019 447,440.00 -- 447,440.00 628,485.00 181,045.00 08/01/2020 442,700.00 -- 442,700.00 618,135.00 175,435.00 08/01/2021 436,972.50 -- 436,972.50 612,278.75 175,306.25 08/01/2022 440,455.00 -- 440,455.00 463,997.50 23,542.50 08/01/2023 332,962.50 -- 332,962.50 358,197.50 25,235.00 08/01/2024 331,710.00 -- 331,710.00 355,845.00 24,135.00 08/01/2025 330,045.00 -- 330,045.00 357,930.00 27,885.00 08/01/2026 332,800.00 -- 332,800.00 359,317.50 26,517.50 Total $4,484,055.42 (3,593,796.67) $4,653,281.25 $5,543,540.00 $6,409,698.75 $866,158.75 PV Analysis Summary (Net to Net) Net FV Cashflow Savings.................................................................................................................................................................................866,158.75 Gross PV Debt Service Savings...........................................................................................................................................................................792,020.77 Net PV Cashflow Savings @ 1.801%(Bond Yield)...........................................................................................................................................................792,020.77 Total Cash contribution.................................................................................................................................................................................(500,000.00) Contingency or Rounding Amount..........................................................................................................................................................................1,116.44 Net Future Value Benefit................................................................................................................................................................................$367,275.19 Net Present Value Benefit...............................................................................................................................................................................$293,137.21 Net PV Benefit / $821,680.39 PV Refunded Interest.......................................................................................................................................................35.675% Net PV Benefit / $4,719,981.99 PV Refunded Debt Service.................................................................................................................................................6.211% Net PV Benefit / $4,360,000 Refunded Principal.........................................................................................................................................................6.723% Net PV Benefit / $4,020,000 Refunding Principal........................................................................................................................................................7.292% Refunding Bond Information Refunding Dated Date....................................................................................................................................................................................1/01/2015 Refunding Delivery Date.................................................................................................................................................................................1/01/2015 Series 2015 Ref 2005A, 20 | Issue Summary | 10/ 7/2014 | 7:41 AM J2, Attachment 2 Council Packet Page Number 68 of 117 Page 11 $375,000 City of Maplewood, Minnesota General Obligation Improvement Refunding Bonds, Series 2015A Current Refunding of Series 2005A Debt Service Comparison Date Total P+I Existing D/S Net New D/S Old Net D/S Savings 08/01/2015 21,233.75 165,486.25 186,720.00 183,253.75 (3,466.25) 08/01/2016 182,035.00 - 182,035.00 177,635.00 (4,400.00) 08/01/2017 176,225.00 - 176,225.00 171,835.00 (4,390.00) 08/01/2018 ---165,998.75 165,998.75 08/01/2019 ---155,087.50 155,087.50 08/01/2020 ---149,137.50 149,137.50 08/01/2021 ---148,081.25 148,081.25 Total $379,493.75 $165,486.25 $544,980.00 $1,151,028.75 $606,048.75 PV Analysis Summary (Net to Net) Net FV Cashflow Savings.................................................................................................................................................................................606,048.75 Gross PV Debt Service Savings...........................................................................................................................................................................560,881.73 Net PV Cashflow Savings @ 1.801%(Bond Yield)...........................................................................................................................................................560,881.73 Total Cash contribution.................................................................................................................................................................................(500,000.00) Contingency or Rounding Amount..........................................................................................................................................................................4,469.25 Net Future Value Benefit................................................................................................................................................................................$110,518.00 Net Present Value Benefit...............................................................................................................................................................................$65,350.98 Net PV Benefit / $120,053.90 PV Refunded Interest.......................................................................................................................................................54.435% Net PV Benefit / $927,100.93 PV Refunded Debt Service...................................................................................................................................................7.049% Net PV Benefit / $860,000 Refunded Principal.........................................................................................................................................................7.599% Net PV Benefit / $375,000 Refunding Principal........................................................................................................................................................17.427% Refunding Bond Information Refunding Dated Date....................................................................................................................................................................................1/01/2015 Refunding Delivery Date.................................................................................................................................................................................1/01/2015 Series 2015 Ref 2005A, 20 | Series 2015 Ref 2005A | 10/ 7/2014 | 7:41 AM J2, Attachment 2 Council Packet Page Number 69 of 117 Page 12 $3,645,000 City of Maplewood, Minnesota General Obligation Improvement Refunding Bonds, Series 2015A Crossover Refunding of Series 2006A Debt Service Comparison Date Total P+I Escrow Existing D/S Net New D/S Old Net D/S Savings 08/01/2015 34,556.67 (34,556.67) 497,997.50 497,997.50 497,997.50 - 08/01/2016 59,240.00 (3,559,240.00) 3,989,797.50 489,797.50 489,797.50 - 08/01/2017 459,240.00 -- 459,240.00 486,397.50 27,157.50 08/01/2018 456,440.00 -- 456,440.00 482,597.50 26,157.50 08/01/2019 447,440.00 -- 447,440.00 473,397.50 25,957.50 08/01/2020 442,700.00 -- 442,700.00 468,997.50 26,297.50 08/01/2021 436,972.50 -- 436,972.50 464,197.50 27,225.00 08/01/2022 440,455.00 -- 440,455.00 463,997.50 23,542.50 08/01/2023 332,962.50 -- 332,962.50 358,197.50 25,235.00 08/01/2024 331,710.00 -- 331,710.00 355,845.00 24,135.00 08/01/2025 330,045.00 -- 330,045.00 357,930.00 27,885.00 08/01/2026 332,800.00 -- 332,800.00 359,317.50 26,517.50 Total $4,104,561.67 (3,593,796.67) $4,487,795.00 $4,998,560.00 $5,258,670.00 $260,110.00 PV Analysis Summary (Net to Net) Net FV Cashflow Savings.................................................................................................................................................................................260,110.00 Gross PV Debt Service Savings...........................................................................................................................................................................231,139.04 Net PV Cashflow Savings @ 1.801%(Bond Yield)...........................................................................................................................................................231,139.04 Contingency or Rounding Amount..........................................................................................................................................................................(3,352.81) Net Future Value Benefit................................................................................................................................................................................$256,757.19 Net Present Value Benefit...............................................................................................................................................................................$227,786.23 Net PV Benefit / $701,626.49 PV Refunded Interest.......................................................................................................................................................32.465% Net PV Benefit / $3,792,881.06 PV Refunded Debt Service.................................................................................................................................................6.006% Net PV Benefit / $3,500,000 Refunded Principal.........................................................................................................................................................6.508% Net PV Benefit / $3,645,000 Refunding Principal........................................................................................................................................................6.249% Refunding Bond Information Refunding Dated Date....................................................................................................................................................................................1/01/2015 Refunding Delivery Date.................................................................................................................................................................................1/01/2015 Series 2015 Ref 2005A, 20 | Series 2015 Ref 2006A | 10/ 7/2014 | 7:41 AM J2, Attachment 2 Council Packet Page Number 70 of 117 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Michael Martin, AICP, Planner DATE: November 4, 2014 SUBJECT: Approval of a Resolution for a Conditional Use Permit Revision, Bruentrup Heritage Farm, 2170 County Road D East Introduction The Bruentrup farm buildings were relocated from White Bear Avenue to a 2.36 acre site within the Prairie Farm Neighborhood Preserve in 1999. Prior to relocation of the buildings, the city council issued a conditional use permit (CUP) to the Maplewood Area Historical Society (MAHS) to operate the farm on the new site as an educational and interpretive center. City code allows “public facilities” in any zoning district with a CUP. Since the relocation, Bruentrup Heritage Farm (BHF) has been the home of the MAHS where they host monthly society meetings and year-round educational, interpretive, and fundraising events. In 2006, the city received a $100,000 local preservation grant from the Minnesota Historical Society to complete the restoration of the barn. The restoration improvements, which included a fire sprinkler and alarm system, were needed before the barn could be used for public functions. In order to create a sustainable cash flow for farm expenses and other society projects, the MAHS requested an amendment to their CUP in order to sublease the Bruentrup Heritage Farm (BHF) site for large non-historical events, such as weddings. On July 27, 2009, the city council approved the amendment on the condition that MAHS limit the number of people to 290 and the number of events to six per year. The MAHS is now requesting to increase the number of events and to extend the hours of operation. Background February 8, 1999, the city council approved the relocation of the Bruentrup farm buildings to the Prairie Farm Preserve. June 14, 1999, the city council approved a CUP for a “public facility” to be located within the Prairie Farm Preserve and a parking waiver for the reduction in the required number of parking spaces for such a use. J3 Council Packet Page Number 71 of 117 December 13, 1999, the city council approved a 99-year lease agreement which allows the MAHS to lease the land and buildings for interpretive and educational purposes. The lease was never formally signed by the MAHS. July 8, 2002, the city council approved a CUP revision to allow the construction of a parking lot on the west side of the site, within the city’s open space. December 1, 2008, the city council held a workshop to discuss issues associated with MAHS including the lease, proposed fund-raising events, CUP amendment, parking, insurance, etc. April 13, 2009, the city council approved a lease agreement with the Maplewood Area Historical Society. This lease allows the society the use of the Bruentrup Heritage Farm site and buildings located at 2170 County Road D. July 27, 2009, the city council approved the amendment to the CUP allowing MAHS to hold a maximum of six private events a year with a maximum of 290 people per event. February 22, 2010, the city council reviewed the CUP and approved it for another year. The city council also approved the use of a state licensed caterer to provide alcohol for large events at the BHF. February 28, 2011, the city council reviewed the CUP and approved it for another year. April 23, 2012, the city council reviewed the CUP and agreed to review it again in one year. August 26, 2013, the city council approved the amendment to the CUP to allow the construction of a 24 stall reinforced- turf overflow parking area. Discussion The MAHS would like to create additional revenue by renting out the barn for additional weddings and other large events. Currently the CUP allows the MAHS to rent out the barn for 6 large fundraising, non-historical events. Initially, the MAHS requested an increase from 6 events to 15 but also wanted to exempt what they considered non-fundraising or historical events. The CUP has not in the past specifically stated what a large event is, but it has generally been considered to be 100 or more people. Staff is recommending this language be added to the CUP. Staff continued to discuss this proposal with the MAHS and it is staff’s desire to make the CUP requirements more straightforward and easier for all to understand. It would be difficult for staff to regulate what events are fundraising focused, or considered historical in order to effectively enforce the CUP. Because of this staff requested the MAHS give the total number of large events it would like to hold, regardless if it is for fundraising or historical purposes. The MAHS stated it would like the maximum number to be 40 large events a year. These events would include weddings or other receptions, church services and theatrical plays. Two letters from the MAHS are attached to this report. According to the MAHS, in 2014, there were 20 large events between weddings and church services. For 2015, the MAHS is planning on holding 10 weddings or other receptions, 13 church services and 6 theatrical plays. Currently, J3 Council Packet Page Number 72 of 117 the CUP does not consider a church service to be a fundraising event so it does not count against the maximum 6 total. In counting the weeks between May and October, 40 the MAHS would average about 1.5 large events a week. While 40 large events seems like a great increase from 6, it largely is counting events that are already being held at the site but have previously been exempt. Staff would be comfortable allowing the 40 total large events, but only allowing up to 15 of those events operate past 10 p.m. to midnight. Otherwise, the other 25 large events would have to end by 10 p.m. The society would continue to limit bands, D.J.s, or other large-scale music venues to inside the barn. Parking No changes are being proposed to the capacity of the site or barn so no changes are required to the on-site and off-site parking requirements. The MAHS did recently add a 24-space reinforced-turf parking lot to the site. Traffic and Noise The major concerns from the neighborhood have been about traffic and noise. Any large scale music for outside events (such as DJs and bands) should be limited to inside the barn. Any event on the site must also comply with the city’s noise ordinance which requires that no disturbing noises be generated after 7 p.m. Staff understands the neighborhood concerns and that is why it recommends only 15 of the 40 large events be allowed to run past 10 p.m. to midnight. The other 25 events must end by 10 p.m. Since 2009, when the council amended the CUP to allow large events on the site, planning staff has not received any complaints regarding the use of the farm site. Insurance The structures and general liability are covered under the city’s umbrella insurance policy. The city requires the MAHS or the renters obtain additional liability coverage for the subleasing of the site for outside events. MAHS provides proof of coverage annually to city staff. City and MAHS Use of Bruentrup Heritage Farm As has been past practice, any use by the city and the MAHS for its own functions does not count towards the maximum number of events. Committee Review October 21, 2014: The planning commission reviewed this request and recommended approval of allowing additional events on site but was not comfortable with allowing any events extending to midnight. The planning commission did recommend the applicant bring the issue back again in a year to consider later hours. J3 Council Packet Page Number 73 of 117 Budget Impact None Recommendation Adopt the conditional use permit revision resolution for the Bruentrup Farm, located at 2170 County Road D East, to allow additional large events. Approval is based on the findings required by ordinance and subject to the following conditions (additions are underlined and deletions are crossed out): 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before the city issues a building permit, the city engineer shall complete the necessary grading, drainage, utility and erosion control plans. 3. The applicant or contractor shall complete the following before occupying the buildings: a. Replace property irons that are removed because of this construction. b. Install reflectorized stop signs at all exits, a handicap-parking sign for each handicap-parking space and an address on the building. c. Construct a trash dumpster enclosure for any outside trash containers. The enclosures must be 100 percent opaque, match the color of the buildings and have a closeable gate that extends to the ground. If the trash container is not visible to the public it does not have to be screened. d. Install site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so the light source in not visible and so it does not cause any nuisance to drivers or neighbors. 4. If any required work is not done, the city may allow temporary occupancy if the city determines that the work is not essential to the public health, safety or welfare. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 6. Update the January 2008 Bruentrup Heritage Farm Master Plan to include correct site size, site conditions, parking references, and purpose and intent of uses including any large non-historical fundraising events. 7. When the parking lot located east of the site cannot accommodate parking for an event (i.e., events where there are more than 84 people based on 4 people per vehicle in the 21 space parking lot located to the east of the site) the society must supply off-site parking to accommodate the events. J3 Council Packet Page Number 74 of 117 8. Off-site parking at Salvation Army (78 parking spaces at 2080 Woodlyn Avenue): a. The society must supply the city with a signed parking agreement between the society and the owners of the Salvation Army for the use of the parking lot. b. Transportation of guests in a wagon pulled by a tractor to and from the Salvation Army parking lot (Woodlyn Avenue) on a trail through the Prairie Farm Neighborhood Preserve is only allowed during daytime hours. c. The society must ensure safe pedestrian crossing at the intersection of Woodlyn Avenue and Ariel Street for visitors parking in the Salvation Army parking lot. Safe pedestrian crossing can involve temporary signs or crossing guards. 9. Off-site parking at Harbor Pointe (278 parking spaces at 2079 to 2127 County Road D): a. The society must supply the city with a signed parking agreement between the society and the owners of Harbor Pointe which allows the use of this parking lot. b. The society must ensure safe pedestrian crossing at the intersection of County Road D and Ariel Street for visitors parking in the Harbor Pointe parking lot. Safe pedestrian crossing can involve temporary signs or crossing guards. 10. Any large scale music proposed for any event on the site (such as DJs and bands) should be limited to inside the barn. 11. Use of the farm must comply with the city’s noise ordinance which requires that no disturbing noises be generated before 7 a.m. and after 7 p.m. 12. The society will work with Maplewood city staff to coordinate the management of the oak savanna located west of the entry drive within the Bruentrup Heritage Farm site with the intent of continuing to manage that portion of the site as oak savanna. 13. The barn must be posted with a maximum occupancy of 290 people. Conditions Which Apply to the Subleasing of the Site by the Society for Large Non-Historical Fundraising Events: 14. Subleased large non-historical fundraising events with 100 or more people in attendance are allowed six 40 times per year. Historical events conducted by the MAHS, events conducted by the city of Maplewood and events with less than 100 people in attendance shall not count towards the maximum number of events held each year. 15. Subleased large non-historical fundraising events with 100 or more people in attendance are allowed from 10 a.m. to 10 p.m. Of the 40 total large events, 15 events shall be allowed to extend to midnight. J3 Council Packet Page Number 75 of 117 16. Parking for subleased large non-historical fundraising events in which alcohol will be served is limited to the parking lots on the east side of the site and the Harbor Pointe parking lot located about a block west of the site on the north side of County Road D. 17. Maximum number of occupants allowed on site for large non-historical fundraising events in which alcohol will be served is limited to 290 people. The maximum capacity of the barn shall not exceed the posted occupancy limits as determined by the city’s Building Official and Fire Marshall. 18. Appropriate liquor licenses must be obtained prior to serving alcohol on the site. 19. The society must obtain the appropriate liability coverage for large non-historical fundraising events which holds the city harmless. 20. A rental agreement must be approved by the city which dictates hours of use, maximum number of people, location of parking, etc. Conditions Relative to the Proposed Reinforced-Turf Parking Plan: 21. The site and landscaping plan dated July 17, 2013, showing the proposed turf parking plan is approved. 22. Minor revisions may be approved by staff. 23. Construction shall begin on the proposed turf parking lot within one year or this approval shall end. The city council may extend this approval for one additional year. 24. The city engineer, police chief and fire chief shall review the plans, as required by ordinance, before construction on the turf parking lot can begin. 25. 23. Screening must be provided, as proposed, to buffer the proposed parking lot from the neighbor to the east. This screening shall be completed before the parking lot may be used, unless the applicant provides escrow to guarantee its completion. Escrow shall be, as is typically required, in the amount of 150 percent of the cost of installing the landscaping. Citizen Comments Staff surveyed the owners of the 117 properties within 500 feet of the site for their comments. Of the 12 replies, six are in favor, five are not and one had no comment. In Favor 1. Whatever they want is fine with me, thanks. (Cindy Koebele, 720 Arcwood Road, Mahtomedi) 2. I have no problems with the later hours or more wedding rentals. (Doris Bjostad, 2161 Woodlynn Avenue East) J3 Council Packet Page Number 76 of 117 3. We are in favor of the changes. This is a beautiful site and it should be used. There does need to be enforcement of noise issues and if the situation changes for the closest neighbors there may need to be another look. I think the turf parking is a great idea and it looks great. (Gene Mammenga and Charlotte Brooker, 2172 Woodlynn Avenue East) 4. I have no objections to increasing the number of events to 15 or to extending the hours to midnight. 10 p.m. seems to be too short of an end time for weddings. (Charlotte Nelson, 2187 Woodlynn Avenue East) 5. I am writing with regard to the permit related letter for the Bruentrup Farm. I have no objections personally, and the increased number of events and a later end time sounds reasonable. However, since Xcel cut out an entire wall of trees last year, we’ve lost basically all of our sound barrier. It would be nice if the farm helped replant some of the trees (approved kind and height by Xcel) to help give some sound barrier to the residents, in case the events (weddings mostly) got a bit loud. This seems like a reasonable quid pro quo. Also, the farm has recently come up with a $20 photo permit requirement. I’m not sure that there are enough ‘attractions’ on the farm that warrant this kind of fee (that’s how much the conservatory charges and there’s much more to do there). I’d like to see this requirement waved to the residents (at least). (Ester Knowlen, 2215 Woodlynn Avenue East) 6. They are all good people, everything is handled nicely – I am all for their request. (Howard Nelson, 2175 County Road D East) Not In Favor 1. I think 15 events are excessive especially going until midnight. Mr. Jensen obviously doesn’t live in the area. I wouldn’t like it but as a compromise I would be OK with 10 events and only half of them going until 11 p.m. as it would be midnight by the time it was over. Anything more than that I would start a petition to can the proposal altogether. (Kurt Merkle, 985 Oakridge Avenue, Shoreview) 2. My name is Sue Huebl and my husband and I live directly across from the Farm’s parking lot at 2191 County Rd D. We do have some concerns about the changes that are being proposed. The first concern is the increased level of traffic in front of our home that would happen if the farm had 15 events next summer. Secondly, because the parking lot is directly in front of our home, the cars headlights are shining into our windows after dark. That may not seem like a problem to some, however we do not cover our windows because we enjoy our yards view. If the farm is open later, we would have lights shining into our rooms late in the evening even more so than we do now. (Sue Hueble, 2191 County Road D East) 3. Concerns: 1. Increased traffic on County Road D 2. Increased noises and alcohol use during events creating greater risks and potential for chaotic behaviors and/or actions impacting our neighborhoods. Time not permitted for midnight to reduced noises – traffic and human loitering. (Txhajcawv and Mai Yia Mouanouvu, 2235 County Road D East) 4. Midnight is too late – didn’t move here to live next to a banquet hall. There is already a lot of noise and this is a residential area. (Christi Glendenning, 2226 County Road D East) 5. No music concerts after 10 p.m. – or anytime (18-35 year olds). (Larry and Carol Case, 2219 Woodlynn Avenue East) J3 Council Packet Page Number 77 of 117 No Comments. 1. I have no comments. (Carol Nettleton, 2189 Woodlynn Avenue East) Reference Information Site Description Site size: 2.36 acres Existing land use: Bruentrup Heritage Farm Surrounding Land Uses North: County Road D and Single Family Homes South: Maplewood Prairie Farm Heritage Preserve East: Single Family Homes West: Maplewood Prairie Farm Heritage Preserve Planning Land Use Plan designation: OS (open space) Zoning: F (farm) Code Requirements. Section 44-1092(1) of the city ordinances requires a CUP for public service and public building uses. Findings for CUP Approval Section 44-1097(a) requires that the city council base approval of a CUP on nine findings. Refer to the findings for approval in the resolution. Application Date The application for this request was considered complete on September 29, 2014. State law requires that the city decide on these applications within 60 days. The deadline for city council action on this proposal is November 28, 2014. Attachments 1. Aerial and Location Map 2. Zoning Map 3. Land Use Map 4. Letters from MAHS, dated September 15, 2014 and October 10, 2014 5. Draft Planning Commission Minutes, October 21, 2014 6. Conditional Use Permit Revision Resolution P:\SEC2N\Bruentrup Farm\2014 CUP Revision Request J3 Council Packet Page Number 78 of 117 J3, Attachment 1Council Packet Page Number 79 of 117 J3, Attachment 2 Council Packet Page Number 80 of 117 J3, Attachment 3 Council Packet Page Number 81 of 117 Maprnwobo Anrl Hrsronlcer Soclrrv ″″ルなみ MAPLEW00D AREA HISTORICAL SOCIETY 2170 EAST COUNTY RoAD D,MAPLEW00D,MN 55109 (651)748‐8645‐….maplewoodhisto」calsociety.org September L5,2Ot4 Michael Martin Planner City of Maplewood 1830 East County Road B Maplewood, Minnesota 55109 Subject: Request to revise an existing Conditional Use Permit for the Bruentrup Heritage Farm,2t7O East County Road D. Dear Mr. Martin, The Maplewood Area Historical Society requests a review and approvalfor the following changes: A. Change the hour of closing in Condition 16 from 10 p.m. to 12 p.m. in order to attract more wedding rentals. B. lncrease the number of large non-historical fundraising events in Condition 15 from six to fifteen in order to raise more funds from wedding rentals and from arts and cultural events with the City Parks and Recreation Department. This assumes we continue with the Society's definition of "large" as being more than 100 guests. lf we change the definition of "large" to 165 or more, than we can remain with a maximum of six "large" events per year. C. We also wish to define "non-historical" as any event where we do not open our historical exhibits, programs or tours to the attendees. We have some organizations who not only rent our facility for their function but who also wish to learn about the history of Maplewood or the Bruentrup Farm during the event. We consider this a historical event because it exposes additional visitors to our interpretive activities. D. Lastly, we wish to define "fundraising" events as those where we charge more than 5250 for a rentalevent. For non-profit organizations, we charge anywhere from S0 - 5250 to cover our costs - not with the idea of making a profit but rather as a civic duty to help these organizations who also are service-oriented and have limited funds. We have made severalchanges in the past year to minimize traffic problems on County Road D such as construction of a turf parking lot, improved visibility for cars exiting our parking lot and new landscaping to make the turf parking lot less visible. WAarc Map0wood Hlstory Uvcg J3, Attachment 4 Council Packet Page Number 82 of 117 Meprrwobo AnEl Hrsronlc.rr Soclrtv axl $rru*tp //oit,ryz Taru MAPLEW00D AREA HISTORICAL SOCIETY 2170 EAST COUNTY RoAD D,MAPLEW00D,MN 55109 (651)748‐8645‐■四口Ⅳ.maDleW00dhistoFiCalSocieセ 。o聖 We also wish to discuss an option to incorporate this agreement into our lease as was recommended by the City Council in their meeting of July 27,2OO9. Please call us when your staff has reviewed this request so we can discuss these changes in more detail before it is presented to the various commissions for their approval. Respectfully submitted, Robert Jensen President 651-900‐3539 Wherc ll&ap0cwood Hlstooy htYeg J3, Attachment 4 Council Packet Page Number 83 of 117 J3, Attachment 4 Council Packet Page Number 84 of 117 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, OCTOBER 21, 2014 5. PUBLIC HEARING a. 7:00 p.m. or later: Approval of a Resolution for a Conditional Use Permit Revision, Bruentrup Heritage Farm, 2170 County Road D East i. Senior Planner, Tom Ekstrand gave the report and answered questions of the commission. ii. Michael McKlich, Maplewood Area Historical Society addressed and answered questions of the commission. Acting Chairperson Arbuckle opened the public hearing. 1. Dave Huble, 2191 County Road D, Maplewood addressed the commission about the headlight concerns. Acting Chairperson closed the public hearing. Commissioner Ige moved to approve the conditional use permit revision resolution for the Bruentrup Farm, located 2170 County Road D East, to allow additional large events. Approval is based on the findings required by ordinance and subject to the following conditions (additions are underlined and deletions are crossed out): 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before the city issues a building permit, the city engineer shall complete the necessary grading, drainage, utility and erosion control plans. 3. The applicant or contractor shall complete the following before occupying the buildings: a. Replace property irons that are removed because of this construction. b. Install reflectorized stop signs at all exits, a handicap-parking sign for each handicap-parking space and an address on the building. c. Construct a trash dumpster enclosure for any outside trash containers. The enclosures must be 100 percent opaque, match the color of the buildings and have a closeable gate that extends to the ground. If the trash container is not visible to the public it does not have to be screened. d. Install site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so the light source is not visible and so it does not cause any nuisance to drivers or neighbors. J3, Attachment 5 Council Packet Page Number 85 of 117 4. If any required work is not done, the city may allow temporary occupancy if the city determines that the work is not essential to the public health, safety or welfare. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 6. Update the January 2008 Bruentrup Heritage Farm Master Plan to include correct site size, site conditions, parking references, and purpose and intent of uses including any large non-historical fundraising events. 7. When the parking lot located east of the site cannot accommodate parking for an event (i.e., events where there are more than 84 people based on people 4 people per vehicle in the 21 space parking lot located to the east of the site) the society must supply off-site parking to accommodate the events. 8. Off-site parking at Salvation Army (78 parking spaces at 2080 Woodlynn Avenue): a. The society must supply the city with a signed parking agreement between the society and the owners of the Salvation Army for the use of the parking lot. b. Transportation of guests in a wagon pulled by a tractor to and from the Salvation Army parking lot (Woodlynn Avenue) on a trail through the Prairie Farm Neighborhood Preserve is only allowed during daytime hours. c. The society must ensure safe pedestrian crossing at the intersection of Woodlynn Avenue and Ariel Street for visitors parking in the Salvation Army parking lot. Safe pedestrian crossing can involve temporary signs or crossing guards. 9. Off-site parking at Harbor Pointe (278 parking spaces at 2079 to 2127 County Road D): a. The society must supply the city with a signed parking agreement between the society and the owners of Harbor Pointe which allows the use of this parking lot. b. The society must ensure safe pedestrian crossing at the intersection of County Road D and Ariel Street for visitors parking in the Harbor Pointe parking lot. Safe pedestrian crossing can involve temporary signs or crossing guards. 10. Any large scale music proposed for any event on the site (such as DJs and bands) should be limited to inside the barn. 11. Use of the farm must comply with the city’s noise ordinance which requires that no disturbing noises be generated before 7 a.m. and after 7 p.m. 12. The society will work with Maplewood city staff to coordinate the management of the oak savanna located west of the entry drive within the Bruentrup Heritage Farm site with the intent of continuing to manage that portion of the site as oak savanna. 13. The barn must be posted with a maximum occupancy of 290 people. J3, Attachment 5 Council Packet Page Number 86 of 117 Conditions Which Apply to the Subleasing of the Site by the Society for Large Non Historical Fundraising Events: 14. Subleased large non-historical fundraising events with 100 or more people in attendance are allowed six 40 times per year. Historical events conducted by the MAHS, events conducted by the City of Maplewood 15. Subleased large non-historical fundraising events with 100 or more people in attendance are allowed from 10 a.m. to 10 p.m. Of the 40 total large events, 15 events shall be allowed to extend to midnight. 16. Parking for subleased large non-historical fundraising events in which alcohol will be served is limited to the parking lots on the east side of the site and the Harbor Pointe parking lot located about a block west of the site on the north side of County Road D. 17. Maximum number of occupants allowed on site for large non-historical fundraising events in which alcohol will be served is limited to 290 people. The maximum capacity of the barn shall not exceed the posted occupancy limits as determined by the city’s Building Official and Fire Marshall. 18. Appropriate liquor licenses must be obtained prior to serving alcohol on the site. 19. The society must obtain the appropriate liability coverage for large non-historical fundraising events which holds the city harmless. 20. A rental agreement must be approved by the city which dictates hours of use, maximum number of people, location of parking, etc. Conditions Relative to the Proposed Reinforced-Turf Parking Plan: 21. The site and landscaping plan dated July 17, 2013, showing the proposed turf parking plan is approved. 22. Minor revisions may be approved by staff. 23. Construction shall begin on the proposed turf parking lot within one year or this approval shall end. The city council may extend this approval for one additional year. 24. The city engineer, police chief and fire chief shall review the plans, as required by ordinance, before construction on the turf parking lot can begin. 25. 23. Screening must be provided, as proposed, to buffer the proposed parking lot from the neighbor to the east. This screening shall be completed before the parking lot may be used, unless the applicant provides escrow to guarantee its completion. Escrow shall be, as is typically required, in the amount of 150 percent of the cost of installing the landscaping. Seconded by Acting Chairperson Arbuckle. Ayes – Acting Chairperson Arbuckle, Commissioner Ige J3, Attachment 5 Council Packet Page Number 87 of 117 Nays – Commissioner’s Bierbaum, Donofrio & Lindstrom Commissioners did not like the midnight ending time for the 15 events and wanted to keep the 10 p.m. ending time. The motion failed. Commissioner Donofrio moved to approve the conditional use permit revision resolution for the Bruentrup Farm, located at 2170 County Road D East, to allow additional large events. Approval is based on the findings required by ordinance and subject to the following conditions: (additions are underlined and deletions are crossed out 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before the city issues a building permit, the city engineer shall complete the necessary grading, drainage, utility and erosion control plans. 3. The applicant or contractor shall complete the following before occupying the buildings: a. Replace property irons that are removed because of this construction. b. Install reflectorized stop signs at all exits, a handicap-parking sign for each handicap-parking space and an address on the building. c. Construct a trash dumpster enclosure for any outside trash containers. The enclosures must be 100 percent opaque, match the color of the buildings and have a closeable gate that extends to the ground. If the trash container is not visible to the public it does not have to be screened. d. Install site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so the light source is not visible and so it does not cause any nuisance to drivers or neighbors. 4. If any required work is not done, the city may allow temporary occupancy if the city determines that the work is not essential to the public health, safety or welfare. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 6. Update the January 2008 Bruentrup Heritage Farm Master Plan to include correct site size, site conditions, parking references, and purpose and intent of uses including any large non-historical fundraising events. 7. When the parking lot located east of the site cannot accommodate parking for an event (i.e., events where there are more than 84 people based on 4 people per J3, Attachment 5 Council Packet Page Number 88 of 117 vehicle in the 21 space parking lot located to the east of the site) the society must supply off-site parking to accommodate the events. 8. Off-site parking at Salvation Army (78 parking spaces at 2080 Woodlynn Avenue): a. The society must supply the city with a signed parking agreement between the society and the owners of the Salvation Army for the use of the parking lot. b. Transportation of guests in a wagon pulled by a tractor to and from the Salvation Army parking lot (Woodlynn Avenue) on a trail through the Prairie Farm Neighborhood Preserve is only allowed during daytime hours. c. The society must ensure safe pedestrian crossing at the intersection of Woodlynn Avenue and Ariel Street for visitors parking in the Salvation Army parking lot. Safe pedestrian crossing can involve temporary signs or crossing guards. 9. Off-site parking at Harbor Pointe (278 parking spaces at 2079 to 2127 County Road D): a. The society must supply the city with a signed parking agreement between the society and the owners of Harbor Pointe which allows the use of this parking lot. b. The society must ensure safe pedestrian crossing at the intersection of County Road D and Ariel Street for visitors parking in the Harbor Pointe parking lot. Safe pedestrian crossing can involve temporary signs or crossing guards. 10. Any large scale music proposed for any event on the site (such as DJs and bands) should be limited to inside the barn. 11. Use of the farm must comply with the city’s noise ordinance which requires that no disturbing noises be generated before 7 a.m. and after 7 p.m. 12. The society will work with Maplewood city staff to coordinate the management of the oak savanna located west of the entry drive within the Bruentrup Heritage Farm site with the intent of continuing to manage that portion of the site as oak savanna. 13. The barn must be posted with a maximum occupancy of 290 people. Conditions Which Apply to the Subleasing of the Site by the Society for Large Non-Historical Fundraising Events: 14. Subleased large non-historical fundraising events with 100 or more people in attendance are allowed six 40 times per year. Historical events conducted by the MAHS, events conducted by the city of Maplewood and events with less than 100 people in attendance shall not count towards the maximum number of events held each year. 15. Subleased large non-historical fundraising events with 100 or more people in attendance are allowed from 10 a.m. to 10 p.m. Of the 40 total large events, all J3, Attachment 5 Council Packet Page Number 89 of 117 events shall end by 10 p.m. This time could be reevaluated with the city after one calendar year. 16. Parking for subleased large non-historical fundraising events in which alcohol will be served is limited to the parking lots on the east side of the site and the Harbor Pointe parking lot located about a block west of the site on the north side of County Road D. 17. Maximum number of occupants allowed on site for large non-historical fundraising events in which alcohol will be served is limited to 290 people. The maximum capacity of the barn shall not exceed the posted occupancy limits as determined by the city’s Building Official and Fire Marshall. 18. Appropriate liquor licenses must be obtained prior to serving alcohol on the site. 19. The society must obtain the appropriate liability coverage for large non-historical fundraising events which holds the city harmless. 20. A rental agreement must be approved by the city which dictates hours of use, maximum number of people, location of parking, etc. Conditions Relative to the Proposed Reinforced-Turf Parking Plan: 21. The site and landscaping plan dated July 17, 2013, showing the proposed turf parking plan is approved. 22. Minor revisions may be approved by staff. 23. Construction shall begin on the proposed turf parking lot within one year or this approval shall end. The city council may extend this approval for one additional year. 24. The city engineer, police chief and fire chief shall review the plans, as required by ordinance, before construction on the turf parking lot can begin. 25.23. Screening must be provided, as proposed, to buffer the proposed parking lot from the neighbor to the east. This screening shall be completed before the parking lot may be used, unless the applicant provides escrow to guarantee its completion. Escrow shall be, as is typically required, in the amount of 150 percent of the cost of installing the landscaping. Seconded by Commissioner Lindstrom. Ayes – Acting Chairperson Arbuckle, Commissioner’s Bierbaum, Donofrio & Lindstrom Nay – Commissioner Ige Commissioner Ige said he voted Nay because he had no issue with the midnight ending time. J3, Attachment 5 Council Packet Page Number 90 of 117 The motion passed. Commissioner Donofrio made a friendly amendment to revisit the 10 p.m. ending time to reevaluating the midnight ending time with city staff within one calendar year. The friendly amendment was Seconded by Commissioner Ige. Ayes - All The friendly amendment passed. This item goes to the city council November 10, 2014. J3, Attachment 5 Council Packet Page Number 91 of 117 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, the Maplewood Area Historical Society has applied for a conditional use permit revision to hold additional large events and to extend the hours of operation at the Bruentrup Farm. WHEREAS, Section 44-1092(1) of the city code requires a conditional use permit for public building uses. WHEREAS, this permit applies to the property located at 2170 County Road D East. The property identification numbers for this property is: 022922110009 WHEREAS, the history of this conditional use permit revision is as follows: 1. On October 21, 2014, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On November 10, 2014, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council _________ the above-described conditional use permit, because (additions are underlined and deletions are crossed out): 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. J3, Attachment 6 Council Packet Page Number 92 of 117 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. NOW, THEREFORE, BE IT RESOLVED that the city council also determines that the above- described conditional use permit meets the following criteria: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before the city issues a building permit, the city engineer shall complete the necessary grading, drainage, utility and erosion control plans. 3. The applicant or contractor shall complete the following before occupying the buildings: a. Replace property irons that are removed because of this construction. b. Install reflectorized stop signs at all exits, a handicap-parking sign for each handicap-parking space and an address on the building. c. Construct a trash dumpster enclosure for any outside trash containers. The enclosures must be 100 percent opaque, match the color of the buildings and have a closeable gate that extends to the ground. If the trash container is not visible to the public it does not have to be screened. d. Install site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so the light source in not visible and so it does not cause any nuisance to drivers or neighbors. 4. If any required work is not done, the city may allow temporary occupancy if the city determines that the work is not essential to the public health, safety or welfare. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 6. Update the January 2008 Bruentrup Heritage Farm Master Plan to include correct site size, site conditions, parking references, and purpose and intent of uses including any large non-historical fundraising events. 7. When the parking lot located east of the site cannot accommodate parking for an event (i.e., events where there are more than 84 people based on 4 people per vehicle in the 21 space parking lot located to the east of the site) the society must supply off-site parking to accommodate the events. 8. Off-site parking at Salvation Army (78 parking spaces at 2080 Woodlyn Avenue): a. The society must supply the city with a signed parking agreement between the society and the owners of the Salvation Army for the use of the parking lot. J3, Attachment 6 Council Packet Page Number 93 of 117 b. Transportation of guests in a wagon pulled by a tractor to and from the Salvation Army parking lot (Woodlyn Avenue) on a trail through the Prairie Farm Neighborhood Preserve is only allowed during daytime hours. c. The society must ensure safe pedestrian crossing at the intersection of Woodlyn Avenue and Ariel Street for visitors parking in the Salvation Army parking lot. Safe pedestrian crossing can involve temporary signs or crossing guards. 9. Off-site parking at Harbor Pointe (278 parking spaces at 2079 to 2127 County Road D): a. The society must supply the city with a signed parking agreement between the society and the owners of Harbor Pointe which allows the use of this parking lot. b. The society must ensure safe pedestrian crossing at the intersection of County Road D and Ariel Street for visitors parking in the Harbor Pointe parking lot. Safe pedestrian crossing can involve temporary signs or crossing guards. 10. Any large scale music proposed for any event on the site (such as DJs and bands) should be limited to inside the barn. 11. Use of the farm must comply with the city’s noise ordinance which requires that no disturbing noises be generated before 7 a.m. and after 7 p.m. 12. The society will work with Maplewood city staff to coordinate the management of the oak savanna located west of the entry drive within the Bruentrup Heritage Farm site with the intent of continuing to manage that portion of the site as oak savanna. 13. The barn must be posted with a maximum occupancy of 290 people. Conditions Which Apply to the Subleasing of the Site by the Society for Large Non-Historical Fundraising Events: 14. Subleased large non-historical fundraising events with 100 or more people in attendance are allowed six 40 times per year. Historical events conducted by the MAHS, events conducted by the city of Maplewood and events with less than 100 people in attendance shall not count towards the maximum number of events held each year. 15. Subleased large non-historical fundraising events with 100 or more people in attendance are allowed from 10 a.m. to 10 p.m. Of the 40 total large events, 15 events shall be allowed to extend to midnight. 16. Parking for subleased large non-historical fundraising events in which alcohol will be served is limited to the parking lots on the east side of the site and the Harbor Pointe parking lot located about a block west of the site on the north side of County Road D. 17. Maximum number of occupants allowed on site for large non-historical fundraising events in which alcohol will be served is limited to 290 people. The maximum capacity J3, Attachment 6 Council Packet Page Number 94 of 117 of the barn shall not exceed the posted occupancy limits as determined by the city’s Building Official and Fire Marshall. 18. Appropriate liquor licenses must be obtained prior to serving alcohol on the site. 19. The society must obtain the appropriate liability coverage for large non-historical fundraising events which holds the city harmless. 20. A rental agreement must be approved by the city which dictates hours of use, maximum number of people, location of parking, etc. Conditions Relative to the Proposed Reinforced-Turf Parking Plan: 21. The site and landscaping plan dated July 17, 2013, showing the proposed turf parking plan is approved. 22. Minor revisions may be approved by staff. 23. Construction shall begin on the proposed turf parking lot within one year or this approval shall end. The city council may extend this approval for one additional year. 24. The city engineer, police chief and fire chief shall review the plans, as required by ordinance, before construction on the turf parking lot can begin. 25. 23. Screening must be provided, as proposed, to buffer the proposed parking lot from the neighbor to the east. This screening shall be completed before the parking lot may be used, unless the applicant provides escrow to guarantee its completion. Escrow shall be, as is typically required, in the amount of 150 percent of the cost of installing the landscaping. The Maplewood City Council _________ this resolution on November 10, 2014. J3, Attachment 6 Council Packet Page Number 95 of 117 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Michael Martin, AICP, Planner DATE: November 4, 2014 SUBJECT: Approval of the Following Requests for the Former Maplewood Parkside Fire Station, 2001 McMenemy Street North: a. A Resolution for a Comprehensive Plan Amendment from G (Government) to C (Commercial) b. A Resolution for a Zoning Map Amendment from F (Farm) to BC (Business Commercial) c. A Lot Division Introduction Project Description The city council has approved a purchase agreement for the former Maplewood Parkside Fire Station, at 2001 McMenemy Street North. The proposed user for this building is an auto glass business which is permitted by the business commercial (BC) zoning. Currently the site is guided and zoned for a government use, so the comprehensive plan classification needs to be amended to C (commercial) and the zoning to BC (business commercial). In addition, the city is proposing to divide the lot into two parcels, with the city retaining the northern portion for potential development in the future. Requests The City of Maplewood is requesting that the city council approve: 1. A comprehensive land use plan amendment from G (government) to C (commercial). 2. A zoning map amendment from F (farm) to BC (business commercial). 3. A lot division. Background This property is the site of the Maplewood Parkside Fire Station. It was placed for sale due to its being decommissioned as a functioning station. The city council is moving forward with a J4 Council Packet Page Number 96 of 117 purchase agreement from BradeRick Holdings LLC to purchase this property from the city and operate an auto glass business. BradeRick Holdings LLC is not proposing any changes to the exterior of the building and will be utilizing the parking lot as it is currently configured. Any changes to the building or the parking lot would trigger a design review process by the city. The site currently meets minimum parking requirements for the building. An auto glass business is a permitted use in the BC district and does not require a conditional use permit. Discussion Comprehensive Plan Amendment The former Parkside fire station is a commercial building positioned between commercial and residential land uses. This building will eventually be used for a commercial purpose. The city presently has an offer for an auto glass installer to buy this building to operate their business. The building is suited for such a use and would be compatible with the neighboring commercial development. It would not be as compatible with the residential homes to the east and south but would not be too different from its previous use as a fire station in terms of the degree of this non-residential activity. The land use plan must be changed from its current G (government) classification to C (commercial) to suit the land use classification to this commercial building. This proposed change to commercial would also be applied to the undeveloped portion to the north of the building. Future commercial development could occur in this location. Zoning Map Amendment The city is proposing to amend its zoning map for this site to BC (business commercial) from the existing zoning of F (farm). The BC district would be compatible with the C land use designation and permit the use of an auto glass business. The nearby non-residential parcels are zoned either limited business commercial and commercial office. The BC district is compatible with the existing fire station building which was not constructed as an office building and was intended for a more intense use. The zoning of this site to BC will not change the character of this neighborhood as the building is to remain in its present state. The site will be improved from being a vacant building to having an active user on site. Criteria for Rezoning Section 44-1165 of the zoning ordinance states that, to revise the zoning map, the planning commission and council shall: 1. Assure itself that the proposed change is consistent with the spirit, purpose and intent of this chapter. 2. Determine that the proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. J4 Council Packet Page Number 97 of 117 3. Determine that the proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. 4. Consider the effect of the proposed change upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. 5. Be guided in its study, review and recommendation by sound standards of subdivision practice where applicable. 6. Impose such conditions, in addition to those required, as are necessary to ensure that the intent of this chapter is complied with, which conditions may include but not be limited to harmonious design of buildings; planting and the maintenance of a sight or sound screen; the minimizing of noxious, offensive or hazardous elements; and adequate standards of parking and sanitation. Lot Division The city is proposing to divide the existing 1.3 acre parcel into two and retaining the north portion of the property. If approved, the north parcel would be approximately 0.6 acres and the south parcel approximately 0.7 acres. The city would consider potential development options in the future for this parcel. The proposed property line would run down the middle of the existing parking lot. Parking, access and utility agreements would be required to ensure the needs are both parcels are met. Please see the report from the city engineer regarding this action attached to the report. Staff has attached an example of a site plan showing how the north portion of the lot could be developed while meeting code requirements. Even if the city council decides not to move forward with developing the north portion of the lot it would need to retain the agreements to ensure access to the site for maintenance purposes. The buyer of the fire station building is not interested in purchasing the entire lot as it currently exists. Typically, city staff can approve a lot division administratively but because there are needed comprehensive plan and zoning map amendments these requests has been packaged together. Committee Review October 21, 2014: The planning commission reviewed this project and recommended the comprehensive plan amendment, the zoning map amendment and the lot division all be approved. Budget Impact The approval of comprehensive plan and zoning map amendments and a lot division do not have any direct impact on the city’s budget. The selling of the fire station property has been addressed by the city council in other actions. J4 Council Packet Page Number 98 of 117 Recommendations A. Approve the resolution adopting a comprehensive land use plan amendment from G (government) to C (commercial) for 2001 McMenemy Street North. Approval is based on the following reasons: 1. The property is presently dormant and is proposed to be sold to and utilized by a private business which would be compatible with a land use classification of C (commercial). 2. The site would be zoned business commercial which is compatible with the land use designation of C (commercial) and the other commercial properties in the area. This action is subject to the approval of a comprehensive plan amendment by the Metropolitan Council. B. Approve the resolution amending the zoning map for 2001 McMenemy Street North from F (farm) to BC (business commercial) for the following reasons: 1. This proposed rezoning would enable the continued use of the existing, non-residential, building on site. 2. This change would comply with the comprehensive land use plan commercial classification. 3. The proposed rezoning would meet the following six criteria for a zoning map revision as required by city ordinance: a. Assure itself that the proposed change is consistent with the spirit, purpose and intent of this chapter. b. Determine that the proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. c. Determine that the proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. d. Consider the effect of the proposed change upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. e. Be guided in its study, review and recommendation by sound standards of subdivision practice where applicable. J4 Council Packet Page Number 99 of 117 f. Impose such conditions, in addition to those required, as are necessary to ensure that the intent of this chapter is complied with, which conditions may include but not be limited to harmonious design of buildings; planting and the maintenance of a sight or sound screen; the minimizing of noxious, offensive or hazardous elements; and adequate standards of parking and sanitation. C. Approve the lot division request to subdivide the 1.3 acre parcel at 2001 McMenemy Street North. This lot division approval is subject to the following conditions: 1. Satisfy the requirements set forth in the staff report authored by Mr. Love, dated October 14, 2014. 2. A survey must be submitted to planning staff for final approval. 3. The lot division and any and all easement agreements must be recorded with Ramsey County within one year of approval date otherwise the approval is null and void. J4 Council Packet Page Number 100 of 117 Citizen Comments Staff surveyed the owners of the 51 properties within 500 feet of the site for their comments. Of the four replies, one was in favor and three were not. In Favor 1. Regarding the old fire station, an auto glass business would be more low key than something like a retail store of some kind. I am thinking of the effect that would have on selling the property across the street and lot one on Toenjes Place. I have no specific objections to the rezoning plan. (Herb Toenjes, 1950 Hawthorne Avenue East) Not In Favor 1. We do not agree with the dividing of the parcel. Rezoning okay. Maintain one parcel as commercial. (MnCon Inc., 1959 Sloan Place North) 2. We would like to see something useful to the neighborhood go in here. 2. Our main concern is that the “new” property be neighborhood friendly. Understandably, the property is zoned commercial but it is still a residential neighborhood. We don’t consider an auto glass business to be neighborhood friendly. My main concerns are also added lighting, signage traffic, etc than we already have! Our space and privacy is being invaded more and more. (Sharon Tarble, 1975 McMenemy Street North) 3. See attached letter. (William and JoLynn Giles, 1967 McMenemy Street North) Reference Information Site Description Site size: 1.3 acres Existing land use: Former Maplewood Fire Station Surrounding Land Uses North: St. Paul Business Center East South: Single dwellings West: St. Paul Business Center East East: Single dwellings Planning Land Use Plan designation: G (government) Zoning: F (farm) J4 Council Packet Page Number 101 of 117 Attachments 1. Aerial and Location Map 2. Land Use Map 3. Zoning Map 4. Site and Proposed Lot Division Map 5. Steve Love, engineering report, dated October 14, 2014 6. Letter from William and JoLynn Giles 7. Example of Site Plan 8. Draft Planning Commission Minutes, October 21, 2014 9. Comprehensive Plan Amendment Resolution 10. Zoning Map Amendment Resolution P:\SEC18\2001 McMenemy St\Land Use and Zoning Amendment_2014 J4 Council Packet Page Number 102 of 117 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 600.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION 1: NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet600.00300.00 3,600 Enter Map Description Notes J4, Attachment 1 Council Packet Page Number 103 of 117 Maplewood Future Land Use Map ¯ 0 250 500125 Feet Parkside Legend Low Density Residential Rural/Low Density Residential Medium Density Residential High Density Residential Park Institution Open Space Government Mixed Use Commercial Industrial J4, Attachment 2 Council Packet Page Number 104 of 117 Sources: Esri, HERE, DeLorme, TomTom, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), swisstopo, MapmyIndia, © OpenStreetMap contributors, and the GIS User Community, Maplewood Zoning Map ¯ 0 250 500125 Feet Parkside Legend Open Space/Park Single Dwelling (r1) Multiple Dwelling (r3) Planned Unit Development (pud) Farm (f) Limited Business Commercial (lbc) Business Commercial (bc) Double Dwelling (r2) Commercial Office (co) Business Commercial Modified (bcm) J4, Attachment 3 Council Packet Page Number 105 of 117 J4, Attachment 4 Council Packet Page Number 106 of 117 Engineering Plan Review PROJECT: McMenemy Fire Station Lot Split – 2001 McMenemy Street N. PROJECT NO: 14-19 COMMENTS BY: Steven W. Love – Assistant City Engineer DATE: 10-14-2014 PLAN SET: No plans submitted to date The City of Maplewood is requesting a lot split of the property at 2001 McMenemy Street North. The site currently consists of an existing fire station building and parking lot. Additionally, the lot consists of a large unused area north of the parking lot. The City wishes to split the existing property to sell the portion that contains the existing fire station. The proposed lot split will not alter the existing site conditions for the proposed south lot. The following are engineering review comments on the proposed lot split request: 1) The existing property is proposed to be split down the middle of the access lane for the north parking lot. a. A shared parking and access easement will need to be signed and recorded. This easement should discuss parking rights, access rights, maintenance responsibilities, and cost participation. 2) Drainage from the McMenemy Street and the proposed south parcel will across the north parcel. a. A drainage easement will need to be signed and recorded. This easement should discuss drainage rights, maintenance responsibilities, and cost participation. 3) The existing site has two raingardens north of the parking lot that provide water quality treatment for the proposed south lot. a. If the proposed north lot is developed in the future it will be required to meet the City’s storm water quality and rate control requirements. b. Additionally, any future site layout for the proposed north lot will need to account for the existing raingardens, if they are moved or replaced, to meet the City’s stormwater quality and rate control requirements. J4, Attachment 5 Council Packet Page Number 107 of 117 4) The exiting building is serviced by private utilities. The private utilities, such as water, sanitary and gas, will need to be located. a. If any of the private utilities that service the existing building are found to cross the proposed north lot they will either need to be relocated or have easements created and recorded to cover them. 5) A survey shall be created and that shows the existing site conditions, the proposed lot split, existing utilities, and any proposed easements. 6) The new owners of either of the two proposed properties shall satisfy the requirements of all permitting and reviewing agencies including (but not limited to) the MPCA, Metropolitan Council, and SPRWS. 7) The applicant shall submit all necessary permit fees (e.g. SAC, WAC, PAC, grading, building) prior to the issuance of any permits. - END COMMENTS - J4, Attachment 5 Council Packet Page Number 108 of 117 October 8′2014 Michael Martin 1830 County R B East Maplewood′MN 55109 Re: 2001 McMenemy Street Dear Planning Commission, I am writing in response to the rezoning plan and lot division for the Parkside Fire department. I have lived at 1957 McMenemy Street for 2t years. My suggestion is if you rezone the building Commercial that ALL existing lots on the block should be rezoned Commercial also. The three existing houses have beensqueezedout. Wearenolongeraresidentialneighborhood. ltwouldbefavorablefora"big" business to come in and buy the houses out. Then go ahead and developl I am concerned for the increased FAST traffic on McMenemy, I am concerned of the increase in section 8 housing around the neihborhood, I am concerned about renters not caring of their property and Maplewood not enforcing it. I am concerned about a business moving in next door. lt seems that Maplewood only cares about the dollar and is not concerned about improving our city. The lot division is another concern; why not keep the green space? I am sure many business would appreciate a place to enjoy. lthink it could be Parkside Park? We also have many kids on McMenemy that could use that space or do we have be in Section 8 property in order to obtain playspace? Should the glass company obtain the space, what is to happen to the business when it fails/ what type of lighting will they use? How about requiring them to plant some trees and improve the landscape area? Where till all the increased traffic and parking go? W:|liam and JoLynn Giles 612-940-0284 parcet lD: 1g?92:t!)Cu.l Wiltiam J Giles, Jolynn Lt Cites 1967 [t/cmenenry Sl N lUaplevroocl fdl,l SS1 I 7-?053 」 J4, Attachment 6 Council Packet Page Number 109 of 117 City of Maplewood, Minnesota October 2014SLOAN PLACESLOAN PLACE 3,901 SQUARE FEET EXISTING BUILDING MCMENEMY STREET NORTHRAIN GARDEN 83’47’RAIN GARDEN LANDSCAPE SCREENING J4, Attachment 7 Council Packet Page Number 110 of 117 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, OCTOBER 21, 2014 5. PUBLIC HEARING b. 7:00 p.m. or later: Approval of a Resolution for a Comprehensive Plan Amendment from G (Government) to C (Commercial), a Resolution for a Zoning Map Amendment from F (Farm) to BC (Business Commercial) and a lot division for the former Maplewood Parkside Fire Station, 2001 McMenemy Street North i. Senior Planner, Tom Ekstrand gave the presentation and answered questions of the commission. ii. Interim City Manager, Community Development Director, Melinda Coleman addressed and answered questions of the commission. Acting Chairperson Arbuckle opened the public hearing. 1. Maplewood resident, Sharon Tarble, 1975 McMenemy Street North, lives next door to the fire station building. Acting Chairperson Arbuckle closed the public hearing. Commissioner Bierbaum moved to approve the comprehensive land use plan amendment from G (government) to C (commercial) for 2001 McMenemy Street North. Approval is based on the following reasons: 1. The property is presently dormant and is proposed to be sold to and utilized by a private business which would be compatible with a land use classification of C (commercial). 2. The site would be zoned business commercial which is compatible with the land use designation of C (commercial) and the other commercial properties in the area. This action is subject to the approval of a comprehensive plan amendment by the Metropolitan Council. Seconded by Commissioner Ige. Ayes - All The motion passed. Commissioner Donofrio moved to approve the resolution amending the zoning map for 2001 McMenemy Street North from F (farm) to BC (business commercial) for the following reasons: 1. This proposed rezoning would enable the continued use of the existing, non- residential, building on site. J4, Attachment 8 Council Packet Page Number 111 of 117 2. This change would comply with the comprehensive land use plan commercial classification. 3. The proposed rezoning would meet the following six criteria for a zoning map revision as required by city ordinance: a. Assure itself that the proposed change is consistent with the spirit, purpose and intent of this chapter. b. Determine that the proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. c. Determine that the proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. d. Consider the effect of the proposed change upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. e. Be guided in its study, review and recommendation by sound standards of subdivision practice where applicable. f. Impose such conditions, in addition to those required, as are necessary to ensure that the intent of this chapter is complied with, which conditions may include but not be limited to harmonious design of buildings; planting and the maintenance of a sight or sound screen; the minimizing of noxious, offensive or hazardous elements; and adequate standards of parking and sanitation. Seconded by Commissioner Bierbaum. Ayes - All The motion passed. Commissioner Ige moved to approve the lot division request to subdivide the 1.3 acre parcel at 2001 McMenemy Street North. This lot division approval is subject to the following conditions: 1. Satisfy the requirements set forth in the staff report authored by Mr. Love, dated October 14, 2014. 2. A survey must be submitted to planning staff for final approval. 3. The lot division and any and all easement agreements must be recorded with Ramsey County within one year of approval date otherwise the approval is null and void. J4, Attachment 8 Council Packet Page Number 112 of 117 Seconded by Commissioner Lindstrom. Ayes – Acting Chairperson Arbuckle, Commissioner’s Bierbaum, Ige & Lindstrom Nay – Commissioner Donofrio The motion passed. This item goes to the city council November 10, 2014. J4, Attachment 8 Council Packet Page Number 113 of 117 COMPREHENSIVE PLAN AMENDMENT RESOLUTION WHEREAS, the City of Maplewood, has requested a change to the City of Maplewood’s land use plan from G (government) to C (commercial) for consistency between the plan and actual use of the land. WHEREAS, this change applies to the property located at 2001 McMenemy Street North. The property identification number is: 18-29-22-14-0002 WHEREAS, the history of this change is as follows: 1. On October 21, 2014, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the land use plan change. 2. On November 10, 2014 the city council discussed the land use plan change. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council ___________ the above described change for the following reasons: 1. The property is presently dormant and is proposed to be sold to and utilized by a private business which would be compatible with a land use classification of C (commercial). 2. The site would be zoned business commercial which is compatible with the land use designation of C (commercial) and the other commercial properties in the area. This action is subject to the approval of this land use plan amendment by the Metropolitan Council. The Maplewood City Council _________ this resolution on November 10, 2014. J4, Attachment 9 Council Packet Page Number 114 of 117 ZONING MAP AMENDMENT RESOLUTION WHEREAS, the City of Maplewood, has requested a change to the City of Maplewood’s zoning map from F (farm) to BC (business commercial) for consistency between the zoning map and actual use of the land. WHEREAS, this change applies to the property located at 2001 McMenemy Street North. The property identification number is: 18-29-22-14-0002 WHEREAS, the history of this change is as follows: 1. On October 21, 2014, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the zoning map change. 2. On November 10, 2014 the city council discussed the zoning map change. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council ___________ the above described change for the following reasons: 1. This proposed rezoning would enable the continued use of the existing, non- residential, building on site. 2. This change would comply with the comprehensive land use plan commercial classification. 3. The proposed rezoning would meet the following six criteria for a zoning map revision as required by city ordinance: a. Assure itself that the proposed change is consistent with the spirit, purpose and intent of this chapter. b. Determine that the proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. c. Determine that the proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. J4, Attachment 10 Council Packet Page Number 115 of 117 d. Consider the effect of the proposed change upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. e. Be guided in its study, review and recommendation by sound standards of subdivision practice where applicable. f. Impose such conditions, in addition to those required, as are necessary to ensure that the intent of this chapter is complied with, which conditions may include but not be limited to harmonious design of buildings; planting and the maintenance of a sight or sound screen; the minimizing of noxious, offensive or hazardous elements; and adequate standards of parking and sanitation. The Maplewood City Council _________ this resolution on November 10, 2014. J4, Attachment 10 Council Packet Page Number 116 of 117 MEMORANDUM TO: City Council FROM: Melinda Coleman, Interim City Manager DATE: November 10, 2014 SUBJECT: Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Agenda Items & Work Session Schedule 1. November 17th a. Special Workshop- Begin Department 2015 Budget Presentations. Meeting will be held from 5-7 pm. 2. November 24th a. Workshop- Continue Department 2015 Budget Presentations, Review Status of Comcast Franchise Fee Agreement b. Council Meeting- U Haul Variance and CUP Request 3. December 8th a. Workshop- Domestic Violence Program Review, Follow up Questions or Discussion on 2015 Budget 4. December 22nd a. Cancel or hold meeting? Budget Impact None. Recommendation No action required. Attachments None. M1 Council Packet Page Number 117 of 117