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2014 11-24 City Council Meeting Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, November 24, 2014 City Hall, Council Chambers Meeting No. 21-14 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Before addressing the council, sign in with the City Clerk. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of November 10, 2014 City Council Workshop Minutes 2. Approval of November 17, 2014 City Council Workshop Minutes 3. Approval of November 10, 2014 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Review of Commissioner Reappointment Assessments a. Approval of Resolution of Reappointment to Commissions G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of a Memorandum of Understanding (MOU) for the Great Plains Institute Grant for Commercial/Industrial Energy Efficiency Project 3. Approval of a Memorandum of Understanding (MOU) with Sherman and Associates for the Livable Communities Program Grant 4. Approval of a Resolution Authorizing the MPCA Environmental Assistance Grant for the Commercial/Industrial Energy Efficiency Project 5. Approval of a Conditional Use Permit Review, Kline Auto World, 2610 Maplewood Drive 6. Approval of a Conditional Use Permit Review, St. Paul Hmong Alliance Church, 1770 McMenemy Street 7. Approval of a Conditional Use Permit Review, Agropur, 2080 Rice Street 8. Approval of a Conditional Use Permit Review, The Shores at Lake Phalen, 1870 East Shore Drive 9. Approval of Resolution Accepting Insurance Labor-Management Committee’s (LMC) Recommendations for Employee Insurance Benefits for 2015 H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Approval of Resolution for 2015 Annual Liquor License Renewals for Club, Off-Sale, On- Sale, and Wine 2. Approval of the Following Resolutions for U-Haul to Expand its Business to the Former Goodwill Property, 2250 White Bear Avenue: a. A Conditional Use Permit for Indoor Storage in a Commercial Zoning District b. A Conditional Use Permit to Lease Motor Vehicles c. A Variance to Lease Trucks and Trailers Within 350 Feet of Residentially Zoned Property 3. Approval of Resolution Adopting 2015 Assessment Rates, Public Works Permit Fees and Park Availability Charges 4. Approval of Resolution Authorizing a Wetland Buffer Variance for the Construction of a Garage, 1703 Jessie Street 5. Approval of the Following Actions for the Partners in Energy Program: a. Approve the Memorandum of Understanding for the Partners in Energy Program b. Appoint a City Councilmember to Serve on the Energy Action Team c. Approve the Energy Action Team Members 6. Discussion on Municipal Continuing Disclosure Cooperative Initiative Compliance 7. Approval of Employment Agreement – City Manager Melinda Coleman (Report Distributed at Meeting) 8. Motion to Cancel the December 22, 2014 City Council Meeting K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update N. COUNCIL PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:30 P.M. Monday, November 10, 2014 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:40 p.m. by Mayor Slawik. B. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present C. APPROVAL OF AGENDA Councilmember Koppen moved to approve the agenda as submitted. Seconded by Councilmember Abrams Ayes – All The motion passed. D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. Gas Franchise Fee Discussion Public Works Director/City Engineer Thompson gave the report and answered questions of the council. Interim City Manager Coleman answered additional questions of the council. City Attorney Kantrud and Finance Director Bauman provided additional information. 2. City Manager Search Process – Review and Discussion of Springsted Evaluation of City Manager Appointment Human Resource Attorney Bethel gave the report. Councilmember Juenemann provided additional information. Councilmember Cardinal noted that the internal candidate was asked to apply after the three candidates submitted applications. F. ADJOURNMENT Mayor Slawik adjourned the meeting at 6:42 p.m. November 10, 2014 City Council Workshop Minutes 1 Council Packet Page Number 1 of 163 E2 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:00 P.M. Monday, November 17, 2014 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:08 p.m. by Mayor Slawik. B. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present C. APPROVAL OF AGENDA A motion was not made to approve the agenda. D. UNFINISHED BUSINESS 1. Department Presentations on the 2015 Budget Department heads starting giving their department budget presentations and will continue at the November 24, 2014 Council Meeting. E. NEW BUSINESS None F. ADJOURNMENT Mayor Slawik adjourned the meeting at 6:56 p.m. November 17, 2014 City Council Workshop Minutes 1 Council Packet Page Number 2 of 163 E3 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, November 10, 2014 Council Chambers, City Hall Meeting No. 18-14 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:02 p.m. by Mayor Slawik. Mayor Slawik requested Public Works Director/City Engineer Thompson to give an update on the road conditions in Maplewood. She then wished Veterans a happy Veteran’s Day and thanked them for their service to our Country. Mayor Slawik also noted that City Hall will be closed on Tuesday, November 11th in observance of Veteran’s Day. Fire Chief Lukin gave an update on the opening of the Fire/Police Substation on McKnight Road in Maplewood. Mayor Slawik reported on an incident that happed at St. John’s Hospital on Sunday, November 1st. Police Schnell gave additional information about the incident. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda: N1 City Servants N2 Plastic Water Bottles N3 Recycling Response N4 Future Meeting Reminder N5 November 15th N6 Fire Praise N7 Multi-Cultural Business Event N8 85% Coalition N9 Z Puppets Councilmember Abrams requested agenda item I1 be moved to after new business. Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Cardinal Ayes – All November 10, 2014 City Council Meeting Minutes 1 Council Packet Page Number 3 of 163 E3 The motion passed. E. APPROVAL OF MINUTES 1. Approval of October 27, 2014 City Council Workshop Minutes Councilmember Juenemann moved to approve the October 27, 2014 City Council Workshop Minutes as submitted. Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council Members Abrams, Cardinal and Juenemann Abstain – Councilmember Koppen The motion passed. 2. Approval of October 27, 2014 City Council Meeting Minutes Councilmember Abrams moved to approve the October 27, 2014 City Council Meeting Minutes as amended/submitted. Seconded by Councilmember Cardinal Ayes – Mayor Slawik, Council Members Abrams, Cardinal and Juenemann Abstain – Councilmember Koppen The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Approval of Resolution of Appreciation for Judith Johannessen and Cynthia Schafer, Environmental and Natural Resources Commission Councilmember Juenemann read the resolution of appreciation for Judith Johannessen into the record. Councilmember Juenemann moved to approve the Resolution of Appreciation for Judith Johannessen for her years of service on the Environmental and Natural Resources Commission. Resolution 14-11-1131 RESOLUTION OF APPRECIATION WHEREAS, Judith Johannessen has been a member of the Maplewood Environmental and Natural Resources Commission for six years and three months, serving from August 14, 2008 to September 30, 2014. Ms. Johannessen has served faithfully in those capacities; and WHEREAS, the Environmental and Natural Resources Commission has appreciated her experience, insights and good judgment; and November 10, 2014 City Council Meeting Minutes 2 Council Packet Page Number 4 of 163 E3 WHEREAS, Ms. Johannessen has freely given of her time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Ms. Johannessen has shown dedication to her duties and has consistently contributed her leadership and efforts for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Judith Johannessen is hereby extended our gratitude and appreciation for her dedicated service. Passed by the Maplewood City Council on November 10, 2014. Seconded by Councilmember Cardinal Ayes – All The motion passed. Mayor Slawik read the resolution of appreciation for Cynthia Schafer into the record. Councilmember Juenemann moved to approve the Resolution of Appreciation for Cynthia Schafer for her years of service on the Environmental and Natural Resources Commission. Resolution 14-11-1132 RESOLUTION OF APPRECIATION WHEREAS, Cynthia Schafer has been a member of the Maplewood Environmental and Natural Resources Commission for one year and nine months, serving from November 15, 2012 to September 30, 2014. Ms. Schafer has served faithfully in those capacities; and WHEREAS, the Environmental and Natural Resources Commission has appreciated her experience, insights and good judgment; and WHEREAS, Ms. Schafer has freely given of her time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Ms. Schafer has shown dedication to her duties and has consistently contributed her leadership and efforts for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Cynthia Schafer is hereby extended our gratitude and appreciation for her dedicated service. Passed by the Maplewood City Council on November 10, 2014. Seconded by Councilmember Abrams Ayes – All The motion passed. G. CONSENT AGENDA November 10, 2014 City Council Meeting Minutes 3 Council Packet Page Number 5 of 163 E3 Councilmember Juenemann requested agenda item G6 be highlighted. Mayor Slawik requested agenda item G4 be highlighted. Councilmember Juenemann moved to approve consent agenda items G1-G7. Seconded by Councilmember Koppen Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 321,336.88 Checks # 93539 thru # 93571 dated 10/28/14 $ 249,730.21 Disbursements via debits to checking account dated 10/20/14 thru 10/24/14 $ 998,893.72 Checks # 93572 thru # 93612 dated 10/28/2014 thru 11/04/2014 $ 426,145.48 Disbursements via debits to checking account dated 10/27/14 thru 10/31/14 $ 1,996,106.29 Total Accounts Payable PAYROLL $ 536,146.23 Payroll Checks and Direct Deposits dated 10/24/14 $ 874.20 Payroll Deduction check # 9993288 thru # 9993290 dated 10/24/14 $ 537,020.43 Total Payroll $ 2,533,126.72 GRAND TOTAL Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of Resolution Certifying Special Assessments for Unpaid Ambulance Bills Councilmember Juenemann moved to approve the resolution to certify $7,690.09 of unpaid ambulance bills for collection with 2015 property taxes which includes interest at the rate of ten percent on the total amount for one year. November 10, 2014 City Council Meeting Minutes 4 Council Packet Page Number 6 of 163 E3 Resolution 14-11-1133 RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following ambulance bills totaling $7,690.09 for collection with the taxes of said property owner for the year 2014, collectible in 2015, which includes interest at the rate of ten percent (10%) on the total amount for one year. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval of Resolution Certifying Special Assessments for Unpaid Miscellaneous Charges Councilmember Juenemann moved to approve the resolution to certify $9,712.71 of unpaid miscellaneous charges for collection with 2015 property taxes which includes interest at the rate of ten percent on the total amount for one year. Resolution 14-11-1134 RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following miscellaneous charges totaling $9,712.71 for collection with the taxes of said property owner for the year 2014, collectible in 2015, which includes interest at the rate of ten percent (10%) on the total amount for one year. Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Approval of Resolution Certifying Special Assessments for Unpaid Trash Bills Finance Director Bauman gave the staff report. Councilmember Juenemann moved to approve the resolution to certify $62,568.98 of unpaid trash bills for collection with 2015 property taxes which includes interest at the rate of ten percent on the total amount for one year. Resolution 14-11-1135 RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following trash bills totaling $62,568.98 for collection with the taxes of said property owner for the year 2014, collectible in 2015, which includes interest at the rate of ten percent (10%) on the total amount for one year. Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Approval of a Ramsey County Public Innovation Grant Submittal for the City Hall Campus Organics Collection Program November 10, 2014 City Council Meeting Minutes 5 Council Packet Page Number 7 of 163 E3 Councilmember Juenemann moved to approve the Ramsey County Public Innovation grant submittal for the City Hall Campus Organics Collection Program; if awarded, the grant funding would cover the cost of new organics/recycling/trash container stations for City facilities, organics collection bags, and one year of organic collection service for the City Hall Campus Organics Collection Program. Seconded by Councilmember Koppen Ayes – All The motion passed. 6. Approval of the 2015 SCORE Funding Grant Application Finance Director Bauman gave the staff report. Councilmember Juenemann moved to approve the submittal of the 2015 SCORE Funding Grant Application to Ramsey County. Seconded by Councilmember Koppen Ayes – All The motion passed. 7. Approval of a Temporary Lawful Gambling—Local Permit for the Ramsey County Pheasants Forever at Gulden’s Restaurant, 2999 Maplewood Drive Councilmember Juenemann moved to approve the Lawful Gambling Local permit for the Ramsey County Pheasants Forever’s fundraising banquet on March 15, 2015 at Gulden’s Restaurant, 2999 Maplewood Dr, in Maplewood. Seconded by Councilmember Koppen Ayes – All The motion passed. H. PUBLIC HEARING None I. UNFINISHED BUSINESS The following item was moved and discussed after J NEW BUSINESS. 1. Approval of Next Step in City Manager Search Councilmember Abrams moved to terminate the current search for city manager and promote Interim City Manager Melinda Coleman to City Manager and with the assistance of Human Resource Attorney Bethel, and input from the council, enter into contract negotiations with Coleman. Seconded by Councilmember Juenemann Ayes – All The motion passed. November 10, 2014 City Council Meeting Minutes 6 Council Packet Page Number 8 of 163 E3 J. NEW BUSINESS 1. Approval of Resolution for a Lawful Gambling Premise Permit for the Roseville Area Youth Hockey Association at Jammin’ Wings LLC, 1900 County Road D East Citizen Services Director/City Clerk Guilfoile gave the staff report and answered questions of the council. Councilmember Abrams moved to approve the Resolution for a Lawful Gambling Premise permit for the Roseville Area Youth Hockey Association to operate at Jammin’ Wings LLC, located at 1900 County Road D East, contingent upon Jammin’ Wings obtaining all necessary licenses to allow gambling activity. Resolution 14-11-1136 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premise permit for lawful gambling is approved for the Roseville Area Youth Hockey Association to operate at Jammin’ Wings, LLC, 1900 County Road D East in Maplewood, MN. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Preliminary Approval for Issuance of Refunding Bonds Finance Director Bauman introduced the staff report. Paul Steinman, representing Springsted gave the report and answered questions of the council. Councilmember Juenemann moved to approve the resolutions providing preliminary approval for the sale of $4,020,000 General Obligation Refunding Bonds Series 2015A. Resolution 14-11-1137 RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $4,020,000 GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 2015A A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the November 10, 2014 City Council Meeting Minutes 7 Council Packet Page Number 9 of 163 E3 "City"), has heretofore determined that it is necessary and expedient to issue $4,020,000 General Obligation Improvement Refunding Bonds, Series 2015A (the "Bonds") to refund (i) the February 1, 2016 through February 1, 2021 maturities of the City’s General Obligation Improvement Bonds, Series 2005A, dated August 1, 2005; and (ii) the August 1, 2017 through August 1, 2026 maturities of the City’s General Obligation Improvement Bonds, Series 2006A, dated April 1, 2006; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The proposals shall be received at the offices of Springsted and shall be opened at the time specified in such Terms of Proposal. 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement. In connection with the sale, the City Clerk, Mayor and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval of a Resolution for a Conditional Use Permit Revision, Bruentrup Heritage Farm, 2170 County Road D East City Planner Martin gave the staff report and answered questions of the council. Bob Jensen, President of the Maplewood Area Historical Society addressed the council and gave additional information. David and Susan Huebl, Maplewood Residents addressed the council and gave additional information. Councilmember Cardinal moved to approve the conditional use permit revision resolution for the Bruentrup Farm, located at 2170 County Road D East, to allow additional large events. Approval is based on the findings required by ordinance and subject to the following conditions: November 10, 2014 City Council Meeting Minutes 8 Council Packet Page Number 10 of 163 E3 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before the city issues a building permit, the city engineer shall complete the necessary grading, drainage, utility and erosion control plans. 3. The applicant or contractor shall complete the following before occupying the buildings: a. Replace property irons that are removed because of this construction. b. Install reflectorized stop signs at all exits, a handicap-parking sign for each handicap-parking space and an address on the building. c. Construct a trash dumpster enclosure for any outside trash containers. The enclosures must be 100 percent opaque, match the color of the buildings and have a closeable gate that extends to the ground. If the trash container is not visible to the public it does not have to be screened. d. Install site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so the light source in not visible and so it does not cause any nuisance to drivers or neighbors. 4. If any required work is not done, the city may allow temporary occupancy if the city determines that the work is not essential to the public health, safety or welfare. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 6. Update the January 2008 Bruentrup Heritage Farm Master Plan to include correct site size, site conditions, parking references, and purpose and intent of uses including any large non-historical fundraising events. 7. When the parking lot located east of the site cannot accommodate parking for an event (i.e., events where there are more than 84 people based on 4 people per vehicle in the 21 space parking lot located to the east of the site) the society must supply off- site parking to accommodate the events. 8. Off-site parking at Salvation Army (78 parking spaces at 2080 Woodlyn Avenue): a. The society must supply the city with a signed parking agreement between the society and the owners of the Salvation Army for the use of the parking lot. b. Transportation of guests in a wagon pulled by a tractor to and from the Salvation Army parking lot (Woodlyn Avenue) on a trail through the Prairie Farm Neighborhood Preserve is only allowed during daytime hours. c. The society must ensure safe pedestrian crossing at the intersection of Woodlyn Avenue and Ariel Street for visitors parking in the Salvation Army parking lot. Safe pedestrian crossing can involve temporary signs or crossing guards. November 10, 2014 City Council Meeting Minutes 9 Council Packet Page Number 11 of 163 E3 9. Off-site parking at Harbor Pointe (278 parking spaces at 2079 to 2127 County Road D): a. The society must supply the city with a signed parking agreement between the society and the owners of Harbor Pointe which allows the use of this parking lot. b. The society must ensure safe pedestrian crossing at the intersection of County Road D and Ariel Street for visitors parking in the Harbor Pointe parking lot. Safe pedestrian crossing can involve temporary signs or crossing guards. 10. Any large scale music proposed for any event on the site (such as DJs and bands) should be limited to inside the barn. 11. Use of the farm must comply with the city’s noise ordinance which requires that no disturbing noises be generated before 7 a.m. and after 7 p.m. 12. The society will work with Maplewood city staff to coordinate the management of the oak savanna located west of the entry drive within the Bruentrup Heritage Farm site with the intent of continuing to manage that portion of the site as oak savanna. 13. The barn must be posted with a maximum occupancy of 290 people. Conditions Which Apply to the Subleasing of the Site by the Society for Large Events: 14. Subleased events with 100 or more people in attendance are allowed 40 times per year. Historical events conducted by the MAHS, events conducted by the city of Maplewood and events with less than 100 people in attendance shall not count towards the maximum number of events held each year. 15. Subleased events with 100 or more people in attendance are allowed from 10 a.m. to 10 p.m. Of the 40 total large events, 15 events shall be allowed to extend to 11:00 pm. 16. Parking for subleased events in which alcohol will be served is limited to the parking lots on the east side of the site and the Harbor Pointe parking lot located about a block west of the site on the north side of County Road D. 17. Maximum number of occupants allowed on site for events in which alcohol will be served is limited to 290 people. The maximum capacity of the barn shall not exceed the posted occupancy limits as determined by the city’s Building Official and Fire Marshall. 18. Appropriate liquor licenses must be obtained prior to serving alcohol on the site. 19. The society must obtain the appropriate liability coverage for events which holds the city harmless. 20. A rental agreement must be approved by the city which dictates hours of use, maximum number of people, location of parking, etc. Conditions Relative to the Proposed Reinforced-Turf Parking Plan: November 10, 2014 City Council Meeting Minutes 10 Council Packet Page Number 12 of 163 E3 21. The site and landscaping plan dated July 17, 2013, showing the proposed turf parking plan is approved. 22. Minor revisions may be approved by staff. 23. Screening must be provided, as proposed, to buffer the proposed parking lot from the neighbor to the east. This screening shall be completed before the parking lot may be used, unless the applicant provides escrow to guarantee its completion. Escrow shall be, as is typically required, in the amount of 150 percent of the cost of installing the landscaping. Resolution 14-11-1138 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, the Maplewood Area Historical Society has applied for a conditional use permit revision to hold additional large events and to extend the hours of operation at the Bruentrup Farm. WHEREAS, Section 44-1092(1) of the city code requires a conditional use permit for public building uses. WHEREAS, this permit applies to the property located at 2170 County Road D East. The property identification numbers for this property is: 022922110009 WHEREAS, the history of this conditional use permit revision is as follows: 1. On October 21, 2014, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On November 10, 2014, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described conditional use permit, because (additions are underlined and deletions are crossed out): 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods November 10, 2014 City Council Meeting Minutes 11 Council Packet Page Number 13 of 163 E3 of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. NOW, THEREFORE, BE IT RESOLVED that the city council also determines that the above-described conditional use permit meets the following criteria: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before the city issues a building permit, the city engineer shall complete the necessary grading, drainage, utility and erosion control plans. 3. The applicant or contractor shall complete the following before occupying the buildings: a. Replace property irons that are removed because of this construction. b. Install reflectorized stop signs at all exits, a handicap-parking sign for each handicap-parking space and an address on the building. c. Construct a trash dumpster enclosure for any outside trash containers. The enclosures must be 100 percent opaque, match the color of the buildings and have a closeable gate that extends to the ground. If the trash container is not visible to the public it does not have to be screened. d. Install site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so the light source in not visible and so it does not cause any nuisance to drivers or neighbors. 4. If any required work is not done, the city may allow temporary occupancy if the city determines that the work is not essential to the public health, safety or welfare. 5. All work shall follow the approved plans. The director of community development may approve minor changes. November 10, 2014 City Council Meeting Minutes 12 Council Packet Page Number 14 of 163 E3 6. Update the January 2008 Bruentrup Heritage Farm Master Plan to include correct site size, site conditions, parking references, and purpose and intent of uses including any large non-historical fundraising events. 7. When the parking lot located east of the site cannot accommodate parking for an event (i.e., events where there are more than 84 people based on 4 people per vehicle in the 21 space parking lot located to the east of the site) the society must supply off-site parking to accommodate the events. 8. Off-site parking at Salvation Army (78 parking spaces at 2080 Woodlyn Avenue): a. The society must supply the city with a signed parking agreement between the society and the owners of the Salvation Army for the use of the parking lot. b. Transportation of guests in a wagon pulled by a tractor to and from the Salvation Army parking lot (Woodlyn Avenue) on a trail through the Prairie Farm Neighborhood Preserve is only allowed during daytime hours. c. The society must ensure safe pedestrian crossing at the intersection of Woodlyn Avenue and Ariel Street for visitors parking in the Salvation Army parking lot. Safe pedestrian crossing can involve temporary signs or crossing guards. 9. Off-site parking at Harbor Pointe (278 parking spaces at 2079 to 2127 County Road D): a. The society must supply the city with a signed parking agreement between the society and the owners of Harbor Pointe which allows the use of this parking lot. b. The society must ensure safe pedestrian crossing at the intersection of County Road D and Ariel Street for visitors parking in the Harbor Pointe parking lot. Safe pedestrian crossing can involve temporary signs or crossing guards. 10. Any large scale music proposed for any event on the site (such as DJs and bands) should be limited to inside the barn. 11. Use of the farm must comply with the city’s noise ordinance which requires that no disturbing noises be generated before 7 a.m. and after 7 p.m. 12. The society will work with Maplewood city staff to coordinate the management of the oak savanna located west of the entry drive within the Bruentrup Heritage Farm site with the intent of continuing to manage that portion of the site as oak savanna. 13. The barn must be posted with a maximum occupancy of 290 people. Conditions Which Apply to the Subleasing of the Site by the Society for Large Events: 14. Subleased events with 100 or more people in attendance are allowed 40 times per year. Historical events conducted by the MAHS, events conducted by the city of Maplewood and events with less than 100 people in attendance shall not count November 10, 2014 City Council Meeting Minutes 13 Council Packet Page Number 15 of 163 E3 towards the maximum number of events held each year. 15. Subleased events with 100 or more people in attendance are allowed from 10 a.m. to 10 p.m. Of the 40 total large events, 15 events shall be allowed to extend to 11:00 p.m. 16. Parking for subleased events in which alcohol will be served is limited to the parking lots on the east side of the site and the Harbor Pointe parking lot located about a block west of the site on the north side of County Road D. 17. Maximum number of occupants allowed on site for events in which alcohol will be served is limited to 290 people. The maximum capacity of the barn shall not exceed the posted occupancy limits as determined by the city’s Building Official and Fire Marshall. 18. Appropriate liquor licenses must be obtained prior to serving alcohol on the site. 19. The society must obtain the appropriate liability coverage for events which holds the city harmless. 20. A rental agreement must be approved by the city which dictates hours of use, maximum number of people, location of parking, etc. Conditions Relative to the Proposed Reinforced-Turf Parking Plan: 21. The site and landscaping plan dated July 17, 2013, showing the proposed turf parking plan is approved. 22. Minor revisions may be approved by staff. 23. Screening must be provided, as proposed, to buffer the proposed parking lot from the neighbor to the east. This screening shall be completed before the parking lot may be used, unless the applicant provides escrow to guarantee its completion. Escrow shall be, as is typically required, in the amount of 150 percent of the cost of installing the landscaping. The Maplewood City Council approved this resolution on November 10, 2014. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Approval of the following requests for the Former Maplewood Parkside Fire Station, 2001 McMenemy Street North: a. A Resolution for a Comprehensive Plan Amendment from G (Government) to C (Commercial) b. A Resolution for a Zoning Map Amendment from F (Farm) to BC (Business Commercial) c. A Lot Division City Planner Martin gave the staff report and answered questions of the council. November 10, 2014 City Council Meeting Minutes 14 Council Packet Page Number 16 of 163 E3 Councilmember Koppen moved to approve the resolution adopting a comprehensive land use plan amendment from G (government) to C (commercial) for 2001 McMenemy Street North. Approval is based on the following reasons: 1. The property is presently dormant and is proposed to be sold to and utilized by a private business which would be compatible with a land use classification of C (commercial). 2. The site would be zoned business commercial which is compatible with the land use designation of C (commercial) and the other commercial properties in the area. This action is subject to the approval of a comprehensive plan amendment by the Metropolitan Council. RESOLUTION 14-11-1139 COMPREHENSIVE PLAN AMENDMENT RESOLUTION WHEREAS, the City of Maplewood, has requested a change to the City of Maplewood’s land use plan from G (government) to C (commercial) for consistency between the plan and actual use of the land. WHEREAS, this change applies to the property located at 2001 McMenemy Street North. The property identification number is: 18-29-22-14-0002 WHEREAS, the history of this change is as follows: 1. On October 21, 2014, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the land use plan change. 2. On November 10, 2014 the city council discussed the land use plan change. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above described change for the following reasons: 1. The property is presently dormant and is proposed to be sold to and utilized by a private business which would be compatible with a land use classification of C (commercial). 2. The site would be zoned business commercial which is compatible with the land use designation of C (commercial) and the other commercial properties in the area. This action is subject to the approval of this land use plan amendment by the Metropolitan Council. November 10, 2014 City Council Meeting Minutes 15 Council Packet Page Number 17 of 163 E3 The Maplewood City Council approved this resolution on November 10, 2014. Seconded by Councilmember Juenemann Ayes – All The motion passed. Councilmember Koppen moved to approve the resolution amending the zoning map for 2001 McMenemy Street North from F (farm) to BC (business commercial) for the following reasons: 1. This proposed rezoning would enable the continued use of the existing, non- residential, building on site. 2. This change would comply with the comprehensive land use plan commercial classification. 3. The proposed rezoning would meet the following six criteria for a zoning map revision as required by city ordinance: a. Assure itself that the proposed change is consistent with the spirit, purpose and intent of this chapter. b. Determine that the proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. c. Determine that the proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. d. Consider the effect of the proposed change upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. e. Be guided in its study, review and recommendation by sound standards of subdivision practice where applicable. f. Impose such conditions, in addition to those required, as are necessary to ensure that the intent of this chapter is complied with, which conditions may include but not be limited to harmonious design of buildings; planting and the maintenance of a sight or sound screen; the minimizing of noxious, offensive or hazardous elements; and adequate standards of parking and sanitation. RESOLUTION 14-11-1140 ZONING MAP AMENDMENT RESOLUTION WHEREAS, the City of Maplewood, has requested a change to the City of Maplewood’s zoning map from F (farm) to BC (business commercial) for consistency between the zoning map and actual use of the land. WHEREAS, this change applies to the property located at 2001 McMenemy Street North. The property identification number is: 18-29-22-14-0002 November 10, 2014 City Council Meeting Minutes 16 Council Packet Page Number 18 of 163 E3 WHEREAS, the history of this change is as follows: 1. On October 21, 2014, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the zoning map change. 2. On November 10, 2014 the city council discussed the zoning map change. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above described change for the following reasons: 1. This proposed rezoning would enable the continued use of the existing, non- residential, building on site. 2. This change would comply with the comprehensive land use plan commercial classification. 3. The proposed rezoning would meet the following six criteria for a zoning map revision as required by city ordinance: a. Assure itself that the proposed change is consistent with the spirit, purpose and intent of this chapter. b. Determine that the proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. c. Determine that the proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. d. Consider the effect of the proposed change upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. e. Be guided in its study, review and recommendation by sound standards of subdivision practice where applicable. f. Impose such conditions, in addition to those required, as are necessary to ensure that the intent of this chapter is complied with, which conditions may include but not be limited to harmonious design of buildings; planting and the maintenance of a sight or sound screen; the minimizing of noxious, offensive or hazardous elements; and adequate standards of parking and sanitation. The Maplewood City Council approved this resolution on November 10, 2014. Seconded by Councilmember Abrams Ayes – All The motion passed. Councilmember Koppen moved to approve the lot division request to subdivide the 1.3 acre parcel at 2001 McMenemy Street North. This lot division approval is subject to the following conditions: November 10, 2014 City Council Meeting Minutes 17 Council Packet Page Number 19 of 163 E3 1. Satisfy the requirements set forth in the staff report authored by Mr. Love, dated October 14, 2014. 2. A survey must be submitted to planning staff for final approval. 3. The lot division and any and all easement agreements must be recorded with Ramsey County within one year of approval date otherwise the approval is null and void. Seconded by Mayor Slawik Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATION 1. Susan Madison, Maplewood Resident 2. Diana Longrie, Maplewood Resident M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update Interim City Manager Coleman gave an update regarding purchase of the fire station on Century Avenue and other items of interest to the council for their calendars. 2. Selection of Legal RFP Committee Interim City Manager gave the staff report. Mayor Slawik moved to appoint Council Members Koppen and Abrams to sit on the selection committee. Seconded by Councilmember Cardinal Ayes – All The motion passed. N. COUNCIL PRESENTATIONS 1. City Servants Councilmember Juenemann suggested that residents acknowledge the services that City employees provide thanking city staff for the jobs that they do. 2. Plastic Water Bottles Councilmember Juenemann encouraged everyone to use reusable plastic water bottles to reduce waste. November 10, 2014 City Council Meeting Minutes 18 Council Packet Page Number 20 of 163 E3 3. Recycling Response Councilmember Cardinal forwarded a response from Shann Finwall to Interim City Manager Coleman and requested she forward it to the council members. 4. Future Meeting Reminder Councilmember Cardinal reported that there is a Comcast Franchise Fee Agreement Meeting on November 24, 2014 and handed out a report to all council members for their review. 5. November 15th Councilmember Cardinal noted that November 15, 2014 is America Recycles Day and gave some statistics on recycling rates. 6. Fire Praise Councilmember Cardinal praised Tim Butler, a Maplewood resident for being nominated Minnesota Fire Chief of the Year. 7. Multi-Cultural Business Event Councilmember Abrams reported on a meeting she attended with Parks & Recreation Director Konewko and Tom Schnell, Executive Director of the White Bear Area Chamber about putting together a Multi-Cultural Business Event with local businesses. 8. 84% Coalition Mayor Slawik reported on a meeting she attended with Mayors from across Minnesota that discussed going to the Capitol for Transportation Funding. Public Works Director/City Engineer Thompson provided additional information. 9. Z Puppets Mayor Slawik reported on a meeting she and Parks & Recreation Director Konewko had with Shari Aronson and Chris Griffith of Z Puppets for a possible art grant. Mayor Slawik reported on the column she is writing for the December 2014 issue of Maplewood Living regarding the accomplishments of the city in 2014 and looking forward to 2015. O. ADJOURNMENT Mayor Slawik adjourned the meeting at 8:45 p.m. November 10, 2014 City Council Meeting Minutes 19 Council Packet Page Number 21 of 163 MEMORANDUM TO: City Council FROM: DATE: Melinda Coleman, City Manager Lois Knutson, Senior Administrative Assistant November 18, 2014 SUBJECT: Review of Commission & Board Reappointment Assessments a. Resolution of Reappointment Introduction The City Council will review the list of commissioners whose terms are to expire on December 31st of this year. The commissioners were asked to fill out an assessment to evaluate their time on the commission and to provide input to the council. Background There are four terms that are ending on December 31, 2014. Out of the four commissioners, one chose not to seek reappointment from the Planning Commission. This position and three other vacancies will be posted to be filled at a later date. The following commissioners are seeking reappointment: Planning Commission Paul Arbuckle, member since 5/04/2012, term expires 12/31/2014 Attendance: (2012) 7 / 7 (2013) 12 / 13 (2014) 7 / 9 John Donofrio, member since 2/11/2013, term expires 12/31/2014 Attendance: (2013) 7 / 10 (2014) 9 / 9 Police Civil Service Commission James Meehan, member since 2/28/2011, term expires 12/31/2014 Attendance: (2011) 3 / 3 (2012) 2 / 2 (2013) 8 / 8 (2014) 2 / 2 Budget Impact None. Recommendation Staff recommends that the Council review the attached assessments for reappointment, and then approve the attached resolution for reappointment. Attachments 1. Resolution for Reappointment 2.Reappointment Assessments F1 Council Packet Page Number 22 of 163 RESOLUTION NO. ______ BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to serve on the following commissions: Planning Commission Paul Arbuckle, term expires 12/31/2017 John Donofrio, term expires 12/31/2017 Police Civil Service Commission James Meehan, term expires 12/31/2017 F1, Attachment 1 Council Packet Page Number 23 of 163 F1, Attachment 2 Council Packet Page Number 24 of 163 F1, Attachment 2 Council Packet Page Number 25 of 163 F1, Attachment 2 Council Packet Page Number 26 of 163 TO:Melinda Coleman, City Manager FROM:Gayle Bauman, Finance Director DATE: SUBJECT:Approval of Claims 187,038.62$ Checks # 93613 thru # 93828 dated 11/04/14 thru 11/12/14 312,132.85$ Disbursements via debits to checking account dated 11/03/14 thru 11/07/14 417,526.74$ Checks # 93829 thru # 93866 dated 11/12/14 thru 11/18/14 468,957.46$ Disbursements via debits to checking account dated 11/10/14 thru 11/12/14 1,385,655.67$ Total Accounts Payable 547,453.29$ Payroll Checks and Direct Deposits dated 11/07/14 640.00$ Payroll Deduction check # 9993592 thru # 9993593 dated 11/07/14 548,093.29$ Total Payroll 1,933,748.96$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL MEMORANDUM November 18, 2014 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: G1 Council Packet Page Number 27 of 163 Check Description Amount 93613 00396 DUPLICATE TITLES EXPIRED SQUADS 41.50 93614 00120 PUMP PARTS 1,365.51 93615 05102 REIMB FOR MEAL & MILEAGE 10/21 39.93 93616 00211 PROJ 12-09 PROF SRVS THRU 10/03 4,723.75 93617 00223 RETIREMENT PLAQUE (DOBLAR)250.00 00223 RETIREMENT PLAQUE (LU)240.00 93618 00283 FIREFIGHTER TRAINING 2,175.00 93619 05028 MCC SOLAR SYSTEM LEASE - OCT 369.00 93620 02396 REIMB FOR MILEAGE 10/1 - 10/15 171.36 93621 02728 PROJ 14-16 PROF SRVS THRU 09/30 5,567.14 93622 01337 MULCH FOR PLANTINGS @ PRAIRIE FARM 220.00 93623 01409 PROJ 14-12 BLDG ASSET MGMT 4,320.00 93624 01190 ELECTRIC UTILITY 613.86 01190 GAS UTILITY 108.12 01190 ELECTRIC UTILITY 62.68 01190 ELECTRIC UTILITY 48.81 01190 ELECTRIC UTILITY 15.54 93625 01807 REIMB FOR ITEMS FOR NEW STATION 54.54 93626 02104 GEAR WASHER 7,811.00 93627 01869 REFEREE 1ST HALF FALL VOLLEYBALL 100.00 93628 01865 ASSIGNMENTS 1ST HALF FALL V-BALL 645.00 93629 04862 09-08 SPECIAL ASSESSMENT APPEALS 7,500.00 93630 01871 REFEREE 1ST HALF FALL VOLLEYBALL 375.00 93631 00460 PIPE- STORM SEWER- 1023 CO RD C 4,642.67 93632 05301 PROJ 09-08 APPRAISAL SUMMIT BANK 450.00 93633 00003 ESCROW REL R SOLHEIM 2498 HILLWOOD 1,561.67 93634 00003 ESCROW REL Y XIONG 2531 HARVESTER 300.00 93635 03728 HERBICIDE CONTROL @ FISH CREEK 1,500.00 93636 03330 PARK SYSTEM PLAN PROF SRVS - SEPT 8,437.90 93637 03538 REFEREE 1ST HALF FALL VOLLEYBALL 450.00 93638 05202 ENGRAVED LETTERING 76.00 93639 04950 REFEREE 1ST HALF FALL VOLLEYBALL 375.00 93640 02292 ESCROW RELEASE 1770 MCMENEMY 3,540.82 93641 00789 BULK OIL 10W30 & 15W40 3,527.00 93642 05425 REGIONAL INDICATORS - DATA COLL 500.00 93643 05428 TEMPORARY EASEMENT PURCHASE 6,325.00 93644 04781 REFEREE 1ST HALF FALL VOLLEYBALL 450.00 93645 05426 TEMPORARY EASEMENT PURCHASE 4,475.00 93646 00001 REFUND CITY VIEW ELECTRIC 3090 MW 110.00 93647 00001 S HUYNH - RECYCLING CONTEST WINNER 50.00 93648 00001 S VANG - RECYCLING CONTEST WINNER 50.00 93649 00001 LINDAHL - RECYCLING CONTEST WINNER 50.00 93650 04432 REFEREE 1ST HALF FALL VOLLEYBALL 450.00 93651 03446 DEER PICK UP - OCTOBER 115.00 93652 01374 ESCROW RELEASE 19-04 NEW CENTURY 23,039.32 01374 ESCROW RELEASE 19-04 NEW CENTURY 5,743.42 93653 02663 REFEREE 1ST HALF FALL VOLLEYBALL 75.00 93654 05429 TEMPORARY EASEMENT PURCHASE 5,840.00 93655 03879 EMS FEES - NOVEMBER 738.67 93656 05120 REFEREE 1ST HALF FALL VOLLEYBALL 650.00 93657 00198 WATER UTILITY 4,818.68 93658 01836 RADIO MAINTENANCE CHARGES-SEPT 767.31 01836 FLYERS GET CAUGHT RECYCLING 60.06 11/11/2014 SANSIO 11/11/2014 RICH SCHELL 11/11/2014 ST PAUL REGIONAL WATER SRVS 11/11/2014 ST PAUL, CITY OF 11/11/2014 CARL SAARION 11/11/2014 ERIC J AND BRITTNEY SANDQUIST 11/11/2014 RICK JOHNSON DEER & BEAVER INC 11/11/2014 ROBERT ENGSTROM CO. 11/11/2014 ROBERT ENGSTROM CO. 11/11/2014 ONE TIME VENDOR 11/11/2014 ONE TIME VENDOR 11/11/2014 EUGENE E. RICHARDSON 11/11/2014 GREGORY S & CAROL A MEEMKEN 11/11/2014 ONE TIME VENDOR 11/11/2014 ONE TIME VENDOR 11/11/2014 LHB PERFORMANCE DRIVEN DESIGN 11/11/2014 CATHERINE & HECTOR MARTINEZ 11/11/2014 DAVE MATTSON 11/11/2014 JERRY JOHNSON 11/11/2014 KAMISH EXCAVATION INC. 11/11/2014 KATH FUEL OIL SERVICE CO 11/11/2014 HOISINGTON KOEGLER GROUP INC 11/11/2014 PATRICK JAMES HUBBARD 11/11/2014 INDUSTRIAL ENGRAVING INC. 11/11/2014 ESCROW REFUND 11/11/2014 ESCROW REFUND 11/11/2014 GREAT RIVER GREENING 11/11/2014 KENNETH COOPER 11/11/2014 CRETEX CONCRETE PRODUCTS NORTH 11/11/2014 DKJ APPRAISAL LLC 11/11/2014 DALE BOETTCHER 11/11/2014 DON BOWMAN 11/11/2014 BRKW APPRAISALS, INC. 11/11/2014 XCEL ENERGY 11/11/2014 SUSAN ZWIEG 11/11/2014 BDS LAUNDRY SYSTEMS 11/11/2014 XCEL ENERGY 11/11/2014 XCEL ENERGY 11/11/2014 XCEL ENERGY 11/11/2014 RAMSEY COUNTY-PROP REC & REV 11/11/2014 S E H 11/11/2014 XCEL ENERGY 11/11/2014 ENERGY ALTERNATIVES SOLAR, LLC 11/11/2014 SHANN FINWALL 11/11/2014 KIMLEY-HORN & ASSOCIATES INC 11/11/2014 BRODIN STUDIOS, INC. 11/11/2014 CENTURY COLLEGE 11/11/2014 AQUA LOGIC INC 11/11/2014 REGAN M. BEGGS 11/11/2014 BRAUN INTERTEC CORP. Check Register City of Maplewood 11/07/2014 Date Vendor 11/04/2014 MN DEPT OF PUBLIC SAFETY 11/11/2014 BRODIN STUDIOS, INC. 11/11/2014 ST PAUL, CITY OF G1, Attachment 1 Council Packet Page Number 28 of 163 93659 01915 REFEREE 1ST HALF FALL VOLLEYBALL 150.00 93660 01550 ELECTRICAL INSPECTIONS - OCT 4,568.60 93661 04154 ON LINE TRAINING 4,845.00 93662 00013 REFUND R WHITE - TREE REBATE 64.99 93663 01649 T650 T4 BOBCAT LOADER 5,320.40 93664 04334 HANDGUN TRAINING AMMUNITION 7,325.00 93665 01720 SAFETY COAT & HEARING PROTECTION 453.67 93666 01872 REFEREE 1ST HALF FALL VOLLEYBALL 150.00 93667 05427 TEMPORARY EASEMENT PURCHASE 7,800.00 93668 05013 SERVICE CALL 243.00 11/11/2014 NANCY STEFFEN 11/11/2014 SUMMIT INSPECTIONS 11/11/2014 TARGET SOLUTIONS 11/11/2014 TREE REBATE 11/11/2014 YALE MECHANICAL LLC 146,906.9256Checks in this report. 11/11/2014 TRI-STATE BOBCAT, INC. 11/11/2014 ULTRAMAX 11/11/2014 VIKING INDUSTRIAL CENTER 11/11/2014 MARK WEBER 11/11/2014 ANDREW & GABRIELLE WIENS G1, Attachment 1 Council Packet Page Number 29 of 163 Check Description Amount 93669 05041 PRIMARY AND/OR GENERAL ELECTION 300.63 93670 05042 PRIMARY AND/OR GENERAL ELECTION 372.75 93671 04592 PRIMARY AND/OR GENERAL ELECTION 157.25 93672 05396 PRIMARY AND/OR GENERAL ELECTION 159.56 93673 05127 PRIMARY AND/OR GENERAL ELECTION 300.63 93674 04594 PRIMARY AND/OR GENERAL ELECTION 432.00 93675 04596 PRIMARY AND/OR GENERAL ELECTION 159.56 93676 05243 PRIMARY AND/OR GENERAL ELECTION 18.50 93677 04599 PRIMARY AND/OR GENERAL ELECTION 296.00 93678 04600 PRIMARY AND/OR GENERAL ELECTION 349.13 93679 04601 PRIMARY AND/OR GENERAL ELECTION 154.94 93680 04555 PRIMARY AND/OR GENERAL ELECTION 302.94 93681 04961 PRIMARY AND/OR GENERAL ELECTION 305.25 93682 04556 PRIMARY AND/OR GENERAL ELECTION 317.25 93683 05128 PRIMARY AND/OR GENERAL ELECTION 302.94 93684 04603 PRIMARY AND/OR GENERAL ELECTION 159.56 93685 04604 PRIMARY AND/OR GENERAL ELECTION 178.50 93686 05129 PRIMARY AND/OR GENERAL ELECTION 300.63 93687 05130 PRIMARY AND/OR GENERAL ELECTION 300.63 93688 04605 PRIMARY AND/OR GENERAL ELECTION 298.31 04605 REIMB ELECTION JUDGE MILEAGE 6.72 93689 05397 PRIMARY AND/OR GENERAL ELECTION 161.88 93690 05398 PRIMARY AND/OR GENERAL ELECTION 215.06 93691 05046 PRIMARY AND/OR GENERAL ELECTION 18.50 93692 05399 PRIMARY AND/OR GENERAL ELECTION 305.25 93693 04606 PRIMARY AND/OR GENERAL ELECTION 166.50 93694 04607 PRIMARY AND/OR GENERAL ELECTION 300.63 93695 04608 PRIMARY AND/OR GENERAL ELECTION 300.63 93696 04609 PRIMARY AND/OR GENERAL ELECTION 173.44 93697 05244 PRIMARY AND/OR GENERAL ELECTION 18.50 93698 05400 PRIMARY AND/OR GENERAL ELECTION 18.50 93699 05132 PRIMARY AND/OR GENERAL ELECTION 296.00 93700 04922 PRIMARY AND/OR GENERAL ELECTION 316.75 93701 04612 PRIMARY AND/OR GENERAL ELECTION 348.75 93702 05401 PRIMARY AND/OR GENERAL ELECTION 154.94 93703 04613 PRIMARY AND/OR GENERAL ELECTION 302.94 93704 05402 PRIMARY AND/OR GENERAL ELECTION 302.94 93705 04614 PRIMARY AND/OR GENERAL ELECTION 456.00 93706 04616 PRIMARY AND/OR GENERAL ELECTION 420.00 93707 05049 PRIMARY AND/OR GENERAL ELECTION 161.88 93708 05403 PRIMARY AND/OR GENERAL ELECTION 161.88 93709 04617 PRIMARY AND/OR GENERAL ELECTION 296.00 93710 05050 PRIMARY AND/OR GENERAL ELECTION 166.50 93711 04627 PRIMARY AND/OR GENERAL ELECTION 18.50 93712 04629 PRIMARY AND/OR GENERAL ELECTION 202.13 93713 04632 PRIMARY AND/OR GENERAL ELECTION 300.63 93714 04635 PRIMARY AND/OR GENERAL ELECTION 300.63 93715 05065 PRIMARY AND/OR GENERAL ELECTION 289.06 93716 04642 PRIMARY AND/OR GENERAL ELECTION 189.00 93717 05067 PRIMARY AND/OR GENERAL ELECTION 296.00 93718 04644 PRIMARY AND/OR GENERAL ELECTION 516.00 04644 REIMB ELECTION JUDGE MILEAGE/PHONE 27.92 93719 05069 PRIMARY AND/OR GENERAL ELECTION 296.00 93720 04645 PRIMARY AND/OR GENERAL ELECTION 432.00 93721 05245 PRIMARY AND/OR GENERAL ELECTION 289.06 11/12/2014 JIM ALLEN 11/12/2014 BEVERLY ANDERSON 11/12/2014 CAROLE A ANDERSON Check Register City of Maplewood 11/10/2014 Date Vendor 11/12/2014 MERIDITH AIKENS 11/12/2014 PAUL D BABIN 11/12/2014 JOAN BARTELT 11/12/2014 DAVID BEDOR 11/12/2014 NANCY SULLIVAN ANDERSON 11/12/2014 SUZANNE ANDERSON 11/12/2014 AHSAN ANSARI 11/12/2014 DONITA BOLDEN 11/12/2014 MICHELE BOOHER 11/12/2014 ALBERT BORTZ 11/12/2014 JEANETTE BEHR 11/12/2014 JAIME BELLAND 11/12/2014 DIANE BJORKLUND 11/12/2014 BERNICE BUNKOWSKE 11/12/2014 BERNICE BUNKOWSKE 11/12/2014 EUGENE W BUNKOWSKE 11/12/2014 JEANNE BORTZ 11/12/2014 RICHARD A. BRANDON 11/12/2014 VIRGINIA M. BRANDON 11/12/2014 ANN CLELAND 11/12/2014 EDWARD COMBE 11/12/2014 THOMAS CONNELLY 11/12/2014 FANNIE C CARSON 11/12/2014 HELEN C CARSON 11/12/2014 JUSTIN F CARSON 11/12/2014 NANCY DEBERNARDI 11/12/2014 KALPANA DESAI 11/12/2014 PHIL DEZELAR 11/12/2014 COLLEEN CONNOLLY 11/12/2014 FLORENCE E CONOVER 11/12/2014 BONNIE K DAHL 11/12/2014 DIANE DROEGER 11/12/2014 AUDREY DUELLMAN 11/12/2014 BOB DUNHAM 11/12/2014 CHARLENE DICKERSON 11/12/2014 HELEN JEAN DICKSON 11/12/2014 STEVE R DIEBEL 11/12/2014 DELORES FITZGERALD 11/12/2014 CYNTHIA FOWLER 11/12/2014 MARY JO FREER 11/12/2014 MARILYN J DUSCHER 11/12/2014 CAROLYN EICKHOFF 11/12/2014 JEANNE EWALD 11/12/2014 JOHN GERTEN 11/12/2014 DIANE GOLASKI 11/12/2014 DIANE GOLASKI 11/12/2014 MARY KATHERINE FULLER 11/12/2014 TERRENCE J GARVEY 11/12/2014 VICTOR GEBAUER 11/12/2014 BARB GRAVINK 11/12/2014 JAMIE GUDKNECHT 11/12/2014 DIANNE GUSTAFSON G1, Attachment 1 Council Packet Page Number 30 of 163 93722 04647 PRIMARY AND/OR GENERAL ELECTION 157.25 93723 05246 PRIMARY AND/OR GENERAL ELECTION 18.50 93724 05294 PRIMARY AND/OR GENERAL ELECTION 143.38 93725 05070 PRIMARY AND/OR GENERAL ELECTION 302.94 93726 04649 PRIMARY AND/OR GENERAL ELECTION 296.00 93727 05247 PRIMARY AND/OR GENERAL ELECTION 300.63 93728 04650 PRIMARY AND/OR GENERAL ELECTION 159.56 93729 05404 PRIMARY AND/OR GENERAL ELECTION 296.00 93730 04652 PRIMARY AND/OR GENERAL ELECTION 259.00 93731 05071 PRIMARY AND/OR GENERAL ELECTION 316.81 93732 04655 PRIMARY AND/OR GENERAL ELECTION 302.94 93733 04656 PRIMARY AND/OR GENERAL ELECTION 300.63 93734 05135 PRIMARY AND/OR GENERAL ELECTION 166.50 93735 05136 PRIMARY AND/OR GENERAL ELECTION 291.38 93736 05405 PRIMARY AND/OR GENERAL ELECTION 157.25 93737 04658 PRIMARY AND/OR GENERAL ELECTION 18.50 93738 04659 PRIMARY AND/OR GENERAL ELECTION 300.63 04659 REIMB ELECTION JUDGE MILEAGE 4.03 93739 04660 PRIMARY AND/OR GENERAL ELECTION 338.63 93740 05406 PRIMARY AND/OR GENERAL ELECTION 300.63 93741 04558 PRIMARY AND/OR GENERAL ELECTION 305.25 93742 04664 PRIMARY AND/OR GENERAL ELECTION 298.31 93743 05407 PRIMARY AND/OR GENERAL ELECTION 161.88 93744 05137 PRIMARY AND/OR GENERAL ELECTION 18.50 93745 05248 PRIMARY AND/OR GENERAL ELECTION 148.00 93746 04667 PRIMARY AND/OR GENERAL ELECTION 157.25 93747 04669 PRIMARY AND/OR GENERAL ELECTION 296.00 93748 05408 PRIMARY AND/OR GENERAL ELECTION 296.00 93749 05432 PRIMARY AND/OR GENERAL ELECTION 18.50 93750 04674 PRIMARY AND/OR GENERAL ELECTION 161.88 93751 04676 PRIMARY AND/OR GENERAL ELECTION 238.19 93752 05138 PRIMARY AND/OR GENERAL ELECTION 18.50 93753 05076 PRIMARY AND/OR GENERAL ELECTION 316.81 93754 04683 PRIMARY AND/OR GENERAL ELECTION 325.25 93755 05409 PRIMARY AND/OR GENERAL ELECTION 154.94 93756 05077 PRIMARY AND/OR GENERAL ELECTION 300.63 93757 04687 PRIMARY AND/OR GENERAL ELECTION 300.63 93758 04688 PRIMARY AND/OR GENERAL ELECTION 336.00 93759 05410 PRIMARY AND/OR GENERAL ELECTION 161.88 93760 04693 PRIMARY AND/OR GENERAL ELECTION 296.00 93761 05411 PRIMARY AND/OR GENERAL ELECTION 18.50 93762 04694 PRIMARY AND/OR GENERAL ELECTION 423.00 93763 04696 PRIMARY AND/OR GENERAL ELECTION 219.69 93764 05412 PRIMARY AND/OR GENERAL ELECTION 18.50 93765 04698 PRIMARY AND/OR GENERAL ELECTION 372.75 93766 05413 PRIMARY AND/OR GENERAL ELECTION 305.25 93767 04699 PRIMARY AND/OR GENERAL ELECTION 423.00 93768 04700 PRIMARY AND/OR GENERAL ELECTION 159.56 93769 05414 PRIMARY AND/OR GENERAL ELECTION 18.50 93770 05415 PRIMARY AND/OR GENERAL ELECTION 154.94 93771 05416 PRIMARY AND/OR GENERAL ELECTION 305.25 93772 05080 PRIMARY AND/OR GENERAL ELECTION 296.00 93773 05250 PRIMARY AND/OR GENERAL ELECTION 289.06 93774 05081 PRIMARY AND/OR GENERAL ELECTION 286.75 93775 04711 PRIMARY AND/OR GENERAL ELECTION 411.00 93776 05140 PRIMARY AND/OR GENERAL ELECTION 302.94 93777 04712 PRIMARY AND/OR GENERAL ELECTION 261.31 93778 04714 PRIMARY AND/OR GENERAL ELECTION 18.50 93779 04715 PRIMARY AND/OR GENERAL ELECTION 296.00 93780 04717 PRIMARY AND/OR GENERAL ELECTION 420.00 93781 04718 PRIMARY AND/OR GENERAL ELECTION 426.00 93782 04723 PRIMARY AND/OR GENERAL ELECTION 498.00 93783 04725 PRIMARY AND/OR GENERAL ELECTION 302.94 11/12/2014 ROSIE GUTHRIE 11/12/2014 JOYCE HADDAD 11/12/2014 SANDRA HAHN 11/12/2014 BARBARA HART 11/12/2014 ROBERT W HART 11/12/2014 DARLENE HERBER 11/12/2014 VONNA HAHN 11/12/2014 JOAN HANSON 11/12/2014 MARY M HARDER 11/12/2014 PATRICIA HUTH 11/12/2014 RAYMOND L. HUTH 11/12/2014 CAROL L INGERSOLL 11/12/2014 CINDY HERVIG 11/12/2014 JEANETTE HULET 11/12/2014 ROBERT HULET 11/12/2014 JUDITH JOHANNESSEN 11/12/2014 CHERYLE D JOHNSON 11/12/2014 WARREN JOHNSON 11/12/2014 GWENDOLYN JEFFERSON 11/12/2014 ROBERT JENSEN 11/12/2014 ROBERT JENSEN 11/12/2014 JUDY M KIPKA 11/12/2014 CAROL KNAUSS 11/12/2014 DENNIS KRAMER 11/12/2014 SHIRLEY JONES 11/12/2014 MYRNA M KANE 11/12/2014 DEBRA L. KAPFER 11/12/2014 CHARLOTTE LAMPE 11/12/2014 STEPHANIE G. LAYER 11/12/2014 TOM LAYER 11/12/2014 JOHN P KREBSBACH 11/12/2014 JUDITH KROLL 11/12/2014 JACKIE KWAPICK 11/12/2014 DARLENE LOIPERSBECK 11/12/2014 JULES LOIPERSBECK 11/12/2014 CLAUDIA LONETTI 11/12/2014 CLAUDETTE LEONARD 11/12/2014 SANDRA M LETOURNEAU 11/12/2014 MARIANNE T LIPTAK 11/12/2014 THOMAS MASKREY 11/12/2014 SHANCE A MCCAIN 11/12/2014 JOHN MCCANN 11/12/2014 VALERIE MAHOWALD 11/12/2014 EDWARD S MALECKI 11/12/2014 JOHN MANTHEY 11/12/2014 CAROL M MCDONOUGH 11/12/2014 JOAN D MCDONOUGH 11/12/2014 ROSEMARY E MCNEA 11/12/2014 LARRY W MCCARTHY 11/12/2014 PEGGY MCCARTHY 11/12/2014 JUDY MCCAULEY 11/12/2014 MARY NEWCOMB 11/12/2014 JANE A. NICHOL 11/12/2014 MIRANDA NICHOLS 11/12/2014 MARLENE MORENO 11/12/2014 CLARE A NELSON 11/12/2014 PERCY NELSON 11/12/2014 ANITA OLSON 11/12/2014 DIAN PARENT 11/12/2014 MARILYN PEPER 11/12/2014 HELEN NISSEN 11/12/2014 ANN NORBERG 11/12/2014 D WILLIAM O'BRIEN G1, Attachment 1 Council Packet Page Number 31 of 163 93784 05417 PRIMARY AND/OR GENERAL ELECTION 18.50 93785 05418 PRIMARY AND/OR GENERAL ELECTION 157.25 93786 05419 PRIMARY AND/OR GENERAL ELECTION 157.25 93787 05251 PRIMARY AND/OR GENERAL ELECTION 293.69 93788 05142 PRIMARY AND/OR GENERAL ELECTION 296.00 93789 04728 PRIMARY AND/OR GENERAL ELECTION 302.94 93790 04729 PRIMARY AND/OR GENERAL ELECTION 228.00 93791 05420 PRIMARY AND/OR GENERAL ELECTION 157.25 93792 04732 PRIMARY AND/OR GENERAL ELECTION 18.50 93793 05144 PRIMARY AND/OR GENERAL ELECTION 316.81 93794 04735 PRIMARY AND/OR GENERAL ELECTION 161.88 93795 05145 PRIMARY AND/OR GENERAL ELECTION 316.81 93796 05146 PRIMARY AND/OR GENERAL ELECTION 18.50 93797 04738 PRIMARY AND/OR GENERAL ELECTION 364.88 93798 05252 PRIMARY AND/OR GENERAL ELECTION 300.63 93799 04739 PRIMARY AND/OR GENERAL ELECTION 298.31 93800 05085 PRIMARY AND/OR GENERAL ELECTION 296.00 93801 05086 PRIMARY AND/OR GENERAL ELECTION 300.63 93802 05253 PRIMARY AND/OR GENERAL ELECTION 300.63 93803 05254 PRIMARY AND/OR GENERAL ELECTION 305.25 93804 05421 PRIMARY AND/OR GENERAL ELECTION 18.50 93805 04742 PRIMARY AND/OR GENERAL ELECTION 189.00 93806 04743 PRIMARY AND/OR GENERAL ELECTION 305.25 93807 05147 PRIMARY AND/OR GENERAL ELECTION 291.38 93808 04744 PRIMARY AND/OR GENERAL ELECTION 316.81 93809 05433 PRIMARY AND/OR GENERAL ELECTION 18.50 93810 04745 PRIMARY AND/OR GENERAL ELECTION 296.00 93811 04747 PRIMARY AND/OR GENERAL ELECTION 456.00 04747 REIMB ELECTION JUDGE MILEAGE/PHONE 27.92 93812 04748 PRIMARY AND/OR GENERAL ELECTION 296.00 93813 04749 PRIMARY AND/OR GENERAL ELECTION 300.63 93814 04752 PRIMARY AND/OR GENERAL ELECTION 296.00 93815 04754 PRIMARY AND/OR GENERAL ELECTION 432.00 93816 04959 PRIMARY AND/OR GENERAL ELECTION 378.00 93817 04757 PRIMARY AND/OR GENERAL ELECTION 375.00 93818 04758 PRIMARY AND/OR GENERAL ELECTION 305.25 93819 04759 PRIMARY AND/OR GENERAL ELECTION 450.00 04759 REIMB ELECTION JUDGE PHONE 10.00 93820 04761 PRIMARY AND/OR GENERAL ELECTION 357.00 93821 04763 PRIMARY AND/OR GENERAL ELECTION 296.00 93822 04765 PRIMARY AND/OR GENERAL ELECTION 399.00 93823 05422 PRIMARY AND/OR GENERAL ELECTION 166.50 93824 04770 PRIMARY AND/OR GENERAL ELECTION 161.88 93825 05423 PRIMARY AND/OR GENERAL ELECTION 173.44 93826 04771 PRIMARY AND/OR GENERAL ELECTION 302.94 93827 04773 PRIMARY AND/OR GENERAL ELECTION 161.88 93828 05091 PRIMARY AND/OR GENERAL ELECTION 378.00 11/12/2014 ROGER L POSCH 11/12/2014 STEVEN L. PUTZ 11/12/2014 RITA RENSLOW 11/12/2014 LINDA M PETRIE 11/12/2014 ORLIN D PLATH 11/12/2014 JOSEPH V PLUMBO 11/12/2014 WARREN H. SANDS 11/12/2014 KATHLEEN SAUER 11/12/2014 SHARON JEAN SAWYER 11/12/2014 VINCENT RODRIGUEZ 11/12/2014 TERESA M ROSSBACH 11/12/2014 JANET SANDBERG 11/12/2014 MARY ANN SCHNEIDER 11/12/2014 BETTY SCHRAMEL 11/12/2014 JAMES L SCHRAMEL 11/12/2014 THOMAS W. SCHARNOTT 11/12/2014 CYNTHIA SCHLUENDER 11/12/2014 WILLIAM SCHMIDT 11/12/2014 TERESA SHORES 11/12/2014 DELANEY SKAAR 11/12/2014 STEVEN SKAAR 11/12/2014 JAMES SEITZ 11/12/2014 DEBORAH A SEYFER 11/12/2014 MARYJEAN SHEPPARD 11/12/2014 TIM STAFKI 11/12/2014 TIM STAFKI 11/12/2014 JUDITH STEENBERG 11/12/2014 SUSAN SKAAR 11/12/2014 KATHY SORENSON 11/12/2014 BOB SPANGLER 11/12/2014 DALE TRIPPLER 11/12/2014 MICKI TSCHIDA 11/12/2014 CAROLYN URBANSKI 11/12/2014 RICHARD STEENBERG 11/12/2014 MARY STORM 11/12/2014 LORI TAYLOR 11/12/2014 MARY VANEK 11/12/2014 GAYLE WASMUNDT 11/12/2014 ROBERT R WIESNER 11/12/2014 HOLLY URBANSKI 11/12/2014 HOLLY URBANSKI 11/12/2014 WILLIAM URBANSKI 11/12/2014 HELEN ZIAN 11/12/2014 LEROY ZIPKO 40,131.70160Checks in this report. 11/12/2014 DELORES WITSCHEN 11/12/2014 MARY JO WOLFE-HAIDER 11/12/2014 CINDY YORKOVICH G1, Attachment 1 Council Packet Page Number 32 of 163 Settlement Date Payee Description Amount 11/3/2014 MN State Treasurer Drivers License/Deputy Registrar 96,019.75 11/4/2014 MN State Treasurer Drivers License/Deputy Registrar 42,080.54 11/5/2014 MN State Treasurer Drivers License/Deputy Registrar 45,593.96 11/6/2014 MN State Treasurer Drivers License/Deputy Registrar 39,724.60 11/7/2014 MN State Treasurer Drivers License/Deputy Registrar 30,281.08 11/7/2014 MN Dept of Natural Resources DNR electronic licenses 340.50 11/7/2014 US Bank VISA One Card*Purchasing card items 48,492.16 11/7/2014 Optum Health DCRP & Flex plan payments 5,331.26 11/7/2014 ICMA (Vantagepointe)Deferred Compensation 4,269.00 312,132.85 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachment 1 Council Packet Page Number 33 of 163 Transaction Date Posting Date Merchant Name Transaction Amount Name 10/22/2014 10/23/2014 L A POLICE GEAR INC $204.22 MARK ALDRIDGE 10/16/2014 10/20/2014 OFFICE DEPOT #1090 $79.79 REGAN BEGGS 10/20/2014 10/21/2014 LABELVALUE.COM $22.73 REGAN BEGGS 10/21/2014 10/23/2014 OFFICE DEPOT #1090 $72.50 REGAN BEGGS 10/29/2014 10/31/2014 OFFICE DEPOT #1090 $56.20 REGAN BEGGS 10/17/2014 10/20/2014 BESTBUYCOM666551063281 $171.31 CHAD BERGO 10/27/2014 10/28/2014 SUPERSHUTTLE EXECUCARKCI $35.00 CHAD BERGO 10/28/2014 10/30/2014 MSP BARRIO $10.92 CHAD BERGO 10/29/2014 10/30/2014 EINSTEIN BROS BAGELS3042 $8.04 CHAD BERGO 10/29/2014 10/31/2014 JOSE CUERVO-BU20370557 $12.03 CHAD BERGO 10/29/2014 10/31/2014 WESTIN KANSAS CITY $152.49 CHAD BERGO 10/30/2014 10/31/2014 MSP AIRPORT PARKING $28.00 CHAD BERGO 10/20/2014 10/21/2014 L A POLICE GEAR INC $92.49 BRIAN BIERDEMAN 10/24/2014 10/27/2014 BLUE RIBBON BAIT & TACKLE $8.17 OAKLEY BIESANZ 10/17/2014 10/20/2014 COWBOY JACKS SALOON $36.53 RON BOURQUIN 10/18/2014 10/20/2014 BEST WESTERN HOTELS - ST.$222.50 RON BOURQUIN 10/24/2014 10/27/2014 HUDSON HOUSE GRAND HOTEL $352.00 NEIL BRENEMAN 10/24/2014 10/27/2014 FRATTALLONES WOODBURY AC $9.38 NEIL BRENEMAN 10/24/2014 10/27/2014 TARGET 00011858 $12.86 NEIL BRENEMAN 10/24/2014 10/27/2014 SUPERAMERICA 4089 $3.78 NEIL BRENEMAN 10/30/2014 10/31/2014 TARGET 00011858 $2.45 NEIL BRENEMAN 10/24/2014 10/27/2014 ABC RENTALS INC $187.47 TROY BRINK 10/24/2014 10/28/2014 ABC RENTALS INC ($12.47)TROY BRINK 10/23/2014 10/24/2014 WINNICK SUPPLY $439.63 BRENT BUCKLEY 10/21/2014 10/22/2014 CUB FOODS #1599 $13.38 SARAH BURLINGAME 10/20/2014 10/21/2014 BATTERIES PLUS #31 $42.74 DAN BUSACK 10/20/2014 10/21/2014 MENARDS MAPLEWOOD $26.03 DAN BUSACK 10/24/2014 10/27/2014 THE HOME DEPOT 2801 $114.71 DAN BUSACK 10/24/2014 10/24/2014 INT'L CODE COUNCIL INC $1,501.97 NICHOLAS CARVER 10/24/2014 10/27/2014 ACT*10KLAKES $220.00 NICHOLAS CARVER 10/16/2014 10/20/2014 THE HOME DEPOT 2801 $62.71 SCOTT CHRISTENSON 10/17/2014 10/20/2014 THE TRANE COMPANY $527.50 SCOTT CHRISTENSON 10/17/2014 10/20/2014 CVS/PHARMACY #01751 $9.19 SCOTT CHRISTENSON 10/21/2014 10/22/2014 METROPOLITAN MECHANICAL $879.50 SCOTT CHRISTENSON 10/24/2014 10/27/2014 THE HOME DEPOT 2801 $27.74 SCOTT CHRISTENSON 10/27/2014 10/28/2014 WALTERS CLIMATE INC $71.61 SCOTT CHRISTENSON 10/19/2014 10/21/2014 THE HOME DEPOT 2810 ($28.58)CHARLES DEAVER 10/19/2014 10/21/2014 THE HOME DEPOT 2810 $62.99 CHARLES DEAVER 10/21/2014 10/22/2014 TANKDEPOT $369.99 TOM DOUGLASS 10/21/2014 10/23/2014 THE HOME DEPOT 2801 $11.43 TOM DOUGLASS 10/23/2014 10/24/2014 BATTERIES PLUS #31 $21.37 TOM DOUGLASS 10/25/2014 10/27/2014 COMMERCIAL POOL & SPA SUP $158.49 TOM DOUGLASS 10/25/2014 10/27/2014 CINTAS 470 $137.76 TOM DOUGLASS 10/28/2014 10/29/2014 WW GRAINGER $48.44 TOM DOUGLASS 10/29/2014 10/30/2014 METROPOLITAN MECHANICAL $245.50 TOM DOUGLASS 10/29/2014 10/30/2014 LIGHTING PLASTICS OF MN I $139.80 TOM DOUGLASS 10/30/2014 10/31/2014 THE TRANE COMPANY $359.50 TOM DOUGLASS 10/30/2014 10/31/2014 API SUPPLY INC $3,800.00 TOM DOUGLASS 10/22/2014 10/23/2014 SHARROW LIFTING PRODUCTS $118.09 DOUG EDGE 10/22/2014 10/23/2014 SHARROW LIFTING PRODUCTS $124.27 DOUG EDGE 10/20/2014 10/21/2014 MENARDS MAPLEWOOD $37.97 ANDREW ENGSTROM 10/29/2014 10/31/2014 CHINOOK BOOK $120.00 SHANN FINWALL 10/19/2014 10/20/2014 AT SCENE LLC $675.00 MYCHAL FOWLDS 10/20/2014 10/21/2014 BATTERIES PLUS #31 $45.96 MYCHAL FOWLDS 10/22/2014 10/22/2014 COMCAST CABLE COMM $54.00 MYCHAL FOWLDS 10/23/2014 10/23/2014 SPRINT *WIRELESS $164.83 MYCHAL FOWLDS G1, Attachment 1 Council Packet Page Number 34 of 163 10/23/2014 10/23/2014 ULINE *SHIP SUPPLIES $2,935.14 MYCHAL FOWLDS 10/26/2014 10/27/2014 MID AMERICA BUSINESS SYST $1,697.04 MYCHAL FOWLDS 10/27/2014 10/28/2014 WALMART.COM 8009666546 ($14.71)MYCHAL FOWLDS 10/27/2014 10/29/2014 THE HOME DEPOT 2801 $37.46 MYCHAL FOWLDS 10/28/2014 10/29/2014 ELECTRO WATCHMAN INC $320.00 MYCHAL FOWLDS 10/28/2014 10/29/2014 ELECTRO WATCHMAN INC $926.42 MYCHAL FOWLDS 10/17/2014 10/20/2014 IDU*INSIGHT PUBLIC SEC $2,756.32 NICK FRANZEN 10/20/2014 10/21/2014 BEST BUY MHT 00000109 $74.97 NICK FRANZEN 10/20/2014 10/21/2014 IDU*INSIGHT PUBLIC SEC $496.66 NICK FRANZEN 10/23/2014 10/24/2014 IDU*INSIGHT PUBLIC SEC $321.29 NICK FRANZEN 10/23/2014 10/28/2014 DATA Q DIRECT ($610.26)NICK FRANZEN 10/16/2014 10/20/2014 REGAL AUTO WASH XX $7.00 CLARENCE GERVAIS 10/17/2014 10/20/2014 COWBOY JACKS SALOON $28.22 CLARENCE GERVAIS 10/17/2014 10/20/2014 GREEN MILL - ST CLOUD $20.69 CLARENCE GERVAIS 10/18/2014 10/20/2014 BEST WESTERN HOTELS - ST.$222.50 CLARENCE GERVAIS 10/27/2014 10/29/2014 HENRIKSEN ACE HARDWARE $6.99 MARK HAAG 10/28/2014 10/29/2014 DISCOUNT STEEL -MN $962.73 MARK HAAG 10/16/2014 10/20/2014 HENRIKSEN ACE HARDWARE $11.98 MILES HAMRE 10/21/2014 10/22/2014 CORPORATE MARK INC.$84.00 TIMOTHY HAWKINSON JR. 10/23/2014 10/27/2014 HENRIKSEN ACE HARDWARE $106.94 TAMARA HAYS 10/29/2014 10/30/2014 MILLS FLEET FARM #2,700 $15.98 TAMARA HAYS 10/17/2014 10/20/2014 TARGET 00011858 $14.99 STEVEN HIEBERT 10/29/2014 10/30/2014 BATTERIES PLUS #31 $7.69 STEVEN HIEBERT 10/24/2014 10/27/2014 HENRIKSEN ACE HARDWARE $17.94 GARY HINNENKAMP 10/27/2014 10/29/2014 HENRIKSEN ACE HARDWARE $40.46 GARY HINNENKAMP 10/29/2014 10/31/2014 HENRIKSEN ACE HARDWARE $14.99 GARY HINNENKAMP 10/22/2014 10/23/2014 CUB FOODS #1599 $3.38 TIMOTHY HOFMEISTER 10/22/2014 10/23/2014 CUB FOODS #1599 $5.96 TIMOTHY HOFMEISTER 10/28/2014 10/30/2014 HENRIKSEN ACE HARDWARE $4.26 TIMOTHY HOFMEISTER 10/21/2014 10/21/2014 COMCAST CABLE COMM $83.89 RON HORWATH 10/23/2014 10/27/2014 OFFICE DEPOT #1090 $94.48 RON HORWATH 10/23/2014 10/27/2014 OFFICE DEPOT #1079 $3.22 RON HORWATH 10/24/2014 10/24/2014 COMCAST CABLE COMM $326.32 RON HORWATH 10/25/2014 10/27/2014 CUB FOODS #1599 $119.75 RON HORWATH 10/30/2014 10/31/2014 TARGET 00011858 $29.97 RON HORWATH 10/30/2014 10/31/2014 ARC*SERVICES/TRAINING $57.00 RON HORWATH 10/30/2014 10/31/2014 ARC*SERVICES/TRAINING $27.00 RON HORWATH 10/30/2014 10/31/2014 ARC*SERVICES/TRAINING $54.00 RON HORWATH 10/22/2014 10/23/2014 CUB FOODS #1599 $18.93 ANN HUTCHINSON 10/22/2014 10/23/2014 CUB FOODS #1599 $80.19 ANN HUTCHINSON 10/28/2014 10/29/2014 KNOWLAN'S MARKET #2 $25.76 ANN HUTCHINSON 10/28/2014 10/29/2014 WALGREENS #3122 $6.37 ANN HUTCHINSON 10/28/2014 10/30/2014 DOLRTREE 3739 00037390 $35.35 ANN HUTCHINSON 10/30/2014 10/31/2014 CVS/PHARMACY #01751 $6.99 ANN HUTCHINSON 10/25/2014 10/27/2014 TRADEMARK HARDWARE $132.41 DAVID JAHN 10/27/2014 10/29/2014 THE HOME DEPOT 2801 $31.09 DAVID JAHN 10/29/2014 10/31/2014 FILTERS FAST $89.85 DAVID JAHN 10/21/2014 10/22/2014 THE UPS STORE 2171 $20.53 AMANDA JASKOWIAK 10/24/2014 10/27/2014 DAVIS LOCK & SAFE $9.00 AMANDA JASKOWIAK 10/23/2014 10/24/2014 FIRST SHRED $45.10 LOIS KNUTSON 10/27/2014 10/28/2014 CUB FOODS #1599 $26.88 LOIS KNUTSON 10/27/2014 10/28/2014 CHIPOTLE 0224 $6.96 LOIS KNUTSON 10/27/2014 10/29/2014 FIREHOUSE SUBS #60 $44.99 LOIS KNUTSON 10/22/2014 10/23/2014 PP*ESABA $95.00 DUWAYNE KONEWKO 10/24/2014 10/27/2014 KUSTOM SIGNALS, INC.$102.25 JASON KREGER 10/22/2014 10/23/2014 MENARDS MAPLEWOOD $2.75 NICHOLAS KREKELER 10/28/2014 10/29/2014 STREICHER'S MO $121.03 NICHOLAS KREKELER G1, Attachment 1 Council Packet Page Number 35 of 163 10/16/2014 10/20/2014 TC RUNNING COMPANY $105.00 BRETT KROLL 10/16/2014 10/20/2014 TC RUNNING COMPANY $51.12 BRETT KROLL 10/19/2014 10/20/2014 DICK'S SPORTING GOODS619 $69.99 TODD LANGNER 10/23/2014 10/24/2014 UNIFORMS UNLIMITED INC.$476.40 TODD LANGNER 10/16/2014 10/20/2014 BEST WESTERN HOTELS - ST.$222.50 MICHAEL LOCHEN 10/17/2014 10/20/2014 COWBOY JACKS SALOON $27.22 MICHAEL LOCHEN 10/17/2014 10/20/2014 GREEN MILL - ST CLOUD $16.61 MICHAEL LOCHEN 10/18/2014 10/20/2014 BEST WESTERN HOTELS - ST.$222.50 MICHAEL LOCHEN 10/18/2014 10/27/2014 BEST WESTERN HOTELS - ST.($111.25)MICHAEL LOCHEN 10/17/2014 10/20/2014 THE HOME DEPOT 2801 $29.41 STEVE LUKIN 10/20/2014 10/21/2014 MENARDS MAPLEWOOD $29.32 STEVE LUKIN 10/20/2014 10/22/2014 ASPEN MILLS INC.$398.95 STEVE LUKIN 10/21/2014 10/22/2014 CUB FOODS #1599 $41.99 STEVE LUKIN 10/21/2014 10/22/2014 REPUBLIC SERVICES TRASH $160.28 STEVE LUKIN 10/21/2014 10/23/2014 CARIBOU COFFEE CO # 155 $69.63 STEVE LUKIN 10/28/2014 10/29/2014 ORIGINAL MATTRESS FACT $150.00 STEVE LUKIN 10/28/2014 10/29/2014 MENARDS OAKDALE $299.90 STEVE LUKIN 10/28/2014 10/29/2014 MENARDS MAPLEWOOD $399.96 STEVE LUKIN 10/28/2014 10/30/2014 THE HOME DEPOT 2801 $498.00 STEVE LUKIN 10/29/2014 10/30/2014 MENARDS MAPLEWOOD ($399.96)STEVE LUKIN 10/29/2014 10/30/2014 MENARDS OAKDALE $548.85 STEVE LUKIN 10/30/2014 10/31/2014 MENARDS OAKDALE $1,233.65 STEVE LUKIN 10/28/2014 10/29/2014 UNIFORMS UNLIMITED INC.$292.96 KATHERINE LYNCH 10/21/2014 10/22/2014 CORPORATE MARK INC.$84.00 JASON MARINO 10/18/2014 10/20/2014 UNIFORMS UNLIMITED INC.$293.48 GLEN MCCARTY 10/16/2014 10/20/2014 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$32.40 STEVEN PRIEM 10/20/2014 10/21/2014 AUTO PLUS LITTLE CANADA $4.15 STEVEN PRIEM 10/20/2014 10/21/2014 AN FORD WHITE BEAR LAK $49.56 STEVEN PRIEM 10/21/2014 10/23/2014 COMO LUBE & SUPPLIES ($19.02)STEVEN PRIEM 10/21/2014 10/23/2014 COMO LUBE & SUPPLIES $19.02 STEVEN PRIEM 10/21/2014 10/23/2014 COMO LUBE & SUPPLIES $160.69 STEVEN PRIEM 10/22/2014 10/23/2014 AUTO PLUS LITTLE CANADA $503.53 STEVEN PRIEM 10/22/2014 10/23/2014 AN FORD WHITE BEAR LAK $28.00 STEVEN PRIEM 10/23/2014 10/24/2014 AUTO PLUS LITTLE CANADA $32.47 STEVEN PRIEM 10/23/2014 10/24/2014 AUTO PLUS LITTLE CANADA $30.55 STEVEN PRIEM 10/23/2014 10/24/2014 AN FORD WHITE BEAR LAK $13.10 STEVEN PRIEM 10/23/2014 10/24/2014 BAUER BUILT TIRE 18 $1,019.60 STEVEN PRIEM 10/27/2014 10/29/2014 UNLIMITED SUPPLIES INC $73.16 STEVEN PRIEM 10/28/2014 10/29/2014 AN FORD WHITE BEAR LAK $1,504.50 STEVEN PRIEM 10/29/2014 10/30/2014 KATH FUEL OFFICE $643.00 STEVEN PRIEM 10/29/2014 10/30/2014 AUTO PLUS LITTLE CANADA $100.15 STEVEN PRIEM 10/30/2014 10/31/2014 FACTORY MTR PTS #1 $297.14 STEVEN PRIEM G1, Attachment 1 Council Packet Page Number 36 of 163 10/30/2014 10/31/2014 AUTO PLUS LITTLE CANADA $369.32 STEVEN PRIEM 10/30/2014 10/31/2014 AN FORD WHITE BEAR LAK $16.35 STEVEN PRIEM 10/16/2014 10/20/2014 THE HOME DEPOT 2801 $23.31 KELLY PRINS 10/17/2014 10/20/2014 THE HOME DEPOT 2801 $25.11 KELLY PRINS 10/20/2014 10/22/2014 THE HOME DEPOT 2801 $181.89 KELLY PRINS 10/23/2014 10/24/2014 ADVANCE STORE PRODUCTS $101.50 KELLY PRINS 10/27/2014 10/28/2014 VIKING ELECTRIC-CREDIT DE $80.68 KELLY PRINS 10/27/2014 10/28/2014 VIKING ELECTRIC-CREDIT DE $416.40 KELLY PRINS 10/28/2014 10/29/2014 WW GRAINGER $69.14 KELLY PRINS 10/20/2014 10/21/2014 STARTRIBUNE ADV REMIT $984.00 TERRIE RAMEAUX 10/23/2014 10/24/2014 HILLYARD INC MINNEAPOLIS $129.79 MICHAEL REILLY 10/27/2014 10/28/2014 HILLYARD INC MINNEAPOLIS $26.61 MICHAEL REILLY 10/27/2014 10/28/2014 HILLYARD INC MINNEAPOLIS $1,323.94 MICHAEL REILLY 10/29/2014 10/30/2014 DALCO ENTERPRISES, INC $597.30 MICHAEL REILLY 10/20/2014 10/21/2014 BEST BUY MHT 00000109 $16.06 LORI RESENDIZ 10/22/2014 10/24/2014 ARC'S VALUE VILLAGE -$5.36 LORI RESENDIZ 10/22/2014 10/24/2014 DOLRTREE 4713 00047134 $4.31 LORI RESENDIZ 10/29/2014 10/31/2014 APPOINTMENT-PLUS/STORMSOU $49.00 LORI RESENDIZ 10/28/2014 10/29/2014 UNIFORMS UNLIMITED INC.$126.99 BRADLEY REZNY 10/23/2014 10/24/2014 CUB FOODS #1599 $8.05 AUDRA ROBBINS 10/23/2014 10/24/2014 CUB FOODS #1599 $2.35 AUDRA ROBBINS 10/30/2014 10/31/2014 MN RECREATION AND PARK A $69.00 AUDRA ROBBINS 10/28/2014 10/29/2014 JOHN DEERE LANDSCAPES530 $483.19 ROBERT RUNNING 10/20/2014 10/22/2014 OFFICE DEPOT #1090 $90.79 DEB SCHMIDT 10/30/2014 10/30/2014 PANERA BREAD #601305 $66.97 DEB SCHMIDT 10/30/2014 10/31/2014 LILLIE SUBURBAN NEWSPAPE $357.88 DEB SCHMIDT 10/30/2014 10/31/2014 GOTOCITRIX.COM $20.36 PAUL SCHNELL 10/24/2014 10/27/2014 THE HOME DEPOT 2801 $219.00 SCOTT SCHULTZ 10/25/2014 10/30/2014 CINTAS 60A SAP $283.73 SCOTT SCHULTZ 10/25/2014 10/30/2014 CINTAS 60A SAP $48.68 SCOTT SCHULTZ 10/27/2014 10/28/2014 FLEXIBLE PIPE TOOL COMPAN $1,442.15 SCOTT SCHULTZ 10/28/2014 10/30/2014 USA MOBILITY WIRELE $32.66 SCOTT SCHULTZ 10/16/2014 10/20/2014 THE HOME DEPOT 2801 $2.53 MICHAEL SHORTREED 10/17/2014 10/20/2014 MENARDS MAPLEWOOD $107.10 MICHAEL SHORTREED 10/18/2014 10/20/2014 ULINE *SHIP SUPPLIES $825.95 MICHAEL SHORTREED 10/18/2014 10/20/2014 ULINE *SHIP SUPPLIES $158.37 MICHAEL SHORTREED 10/21/2014 10/23/2014 THE HOME DEPOT 2801 $7.71 MICHAEL SHORTREED 10/21/2014 10/23/2014 THE HOME DEPOT 2801 $33.82 MICHAEL SHORTREED 10/21/2014 10/23/2014 THE HOME DEPOT 2801 $4.03 MICHAEL SHORTREED 10/20/2014 10/21/2014 ACT*MIDWEST TACTICAL S $800.00 JOANNE SVENDSEN 10/28/2014 10/28/2014 INT'L CODE COUNCIL INC $87.50 DAVID SWAN 10/28/2014 10/29/2014 SURVEYMONKEY.COM $52.00 CHRIS SWANSON 10/21/2014 10/23/2014 OFFICE DEPOT #1079 $5.40 JAMES TAYLOR 10/21/2014 10/23/2014 OFFICE DEPOT #1090 $54.05 JAMES TAYLOR 10/17/2014 10/20/2014 COLUMBIA SPORTSWEAR 465 $64.89 PAUL THEISEN 10/27/2014 10/28/2014 UNIFORMS UNLIMITED INC.$6.99 PAUL THIENES 10/27/2014 10/28/2014 UNIFORMS UNLIMITED INC.$52.46 PAUL THIENES 10/20/2014 10/22/2014 OFFICE DEPOT #1090 $46.43 KAREN WACHAL 10/20/2014 10/22/2014 OFFICE DEPOT #1080 $5.80 KAREN WACHAL 10/30/2014 10/31/2014 USPS 26833800033400730 $29.40 KAREN WACHAL 10/16/2014 10/20/2014 TOM S TAILORS $27.00 JAY WENZEL 10/21/2014 10/22/2014 CORPORATE MARK INC.$84.00 JAY WENZEL 10/30/2014 10/31/2014 OAKDALE RENTAL CENTER $204.00 JEFF WILBER 10/21/2014 10/22/2014 DALCO ENTERPRISES, INC $132.66 SUSAN ZWIEG 10/29/2014 10/30/2014 LYNN CARD COMPANY $132.45 SUSAN ZWIEG 10/29/2014 10/30/2014 WAL-MART #3498 $5.83 SUSAN ZWIEG G1, Attachment 1 Council Packet Page Number 37 of 163 $48,492.16 G1, Attachment 1 Council Packet Page Number 38 of 163 Check Description Amount 93829 02464 FUNDS FOR ATM 10,000.00 93830 05324 RETAINER FEE/ADD'L WORK - OCT 1,500.00 93831 01973 CAR WASHES - OCT 44.80 93832 03365 REIMB PARKING,MILEAGE & INTERNET 425.24 93833 00585 NET BILLABLE TICKETS - OCTOBER 1,018.00 93834 00682 REIMB FOR MISC SUPPLIES 657.66 93835 00687 TREE/STUMP REMOVAL 1023 CO RD C 4,400.00 00687 TREE REMOVAL/HANGER TRIMMING 3,337.00 00687 TREE REMOVAL 681.50 00687 TREE REMOVAL PRIVATE 1479 BROOKS 495.00 93836 02196 POLICE DEPT EXPANSION PHASE 3 57,776.11 93837 00791 REIMB FOR MILEAGE 10/30 24.64 93838 05353 CONTRACT GASOLINE - NOVEMBER 13,949.98 05353 CONTRACT DIESEL - NOVEMBER 10,539.56 93839 01819 LOCAL PHONE SERVICE 09/15 - 10/14 693.69 93840 01574 BITUMINOUS MATERIALS ~13,406.91 01574 SAND/RECYCLED BASE CO RD C PROJ 1,532.51 93841 05305 CONTRACT 500-0371083 837.36 05305 CONTRACT 500-0371999 776.62 05305 CONTRACT 500-0380041 438.46 05305 CONTRACT 500-0282620 407.07 05305 CONTRACT 500-0264717 301.18 05305 CONTRACT 500-0328559 275.37 05305 CONTRACT 500-0395052 237.95 05305 CONTRACT 500-0264726 226.84 05305 CONTRACT 500-0395065 164.41 05305 CONTRACT 500-0373496 88.78 05305 CONTRACT 500-0349366 73.60 05305 CONTRACT 500-0264705 65.60 93842 04192 EMS BILLING - OCT 4,605.00 04192 EMS BILLING - SEPT 4,019.12 93843 01190 ELECTRIC UTILITY 14,881.02 01190 ELECTRIC UTILITY 1,045.57 93844 01805 CAT EXCAVATOR RENTAL 1023 CO RD C 2,700.00 93845 03738 ATTORNEY SRVS FEES/RENT - DEC 6,700.00 93846 00258 ESCROW RELEASE 981 FARRELL ST S 1,507.59 00258 ESCROW RELEASE 975 FARRELL ST S 1,505.00 00258 ESCROW RELEASE 963 FARRELL ST S 1,500.00 93847 05369 CLEANING SUPPLIES 110.80 05369 CLEANING SUPPLIES 90.80 05369 CLEANING SUPPLIES 50.16 05369 CLEANING SUPPLIES 50.16 93848 00460 STORM PIPE FOR 1023 CO RD C PROJ 4,142.16 00460 STORM PIPE FOR 1023 CO RD C PROJ 2,301.20 93849 04371 100% PMT INSTALL S FIRE ST S2 SYS 6,918.01 93850 05030 EQUIP LEASE - MCC - PMT#28 4,344.07 93851 03218 CVR REJECT 1,672.25 93852 00393 BOILER REGISTRATIONS - CITY HALL 60.00 00393 BOILER REGISTRATIONS - CITY HALL 50.00 93853 00935 2014 FIRE AID 214,330.03 93854 04373 GLADSTONE SAVANNA ADD'L SPRAYING 1,235.00 93855 05364 ACUPUNCTURE SESSIONS SEPT-OCT 1,380.00 93856 05356 VIDEOGRAPHER SRVS - OCTOBER 961.40 11/18/2014 MAPLEWOOD FIRE FIGHTERS RELIEF 11/18/2014 MN NATIVE LANDSCAPES 11/18/2014 KLINE NISSAN 11/18/2014 MN DEPT OF LABOR & INDUSTRY 11/18/2014 MN DEPT OF LABOR & INDUSTRY 11/18/2014 CRYSTALIN MONTGOMERY 11/18/2014 NORTH SUBURBAN ACCESS CORP 11/18/2014 CRETEX CONCRETE PRODUCTS NORTH 11/18/2014 ELECTRO WATCHMAN INC. 11/18/2014 KANSAS STATE BANK OF MANHATTAN 11/18/2014 CINTAS CORPORATION #470 11/18/2014 CINTAS CORPORATION #470 11/18/2014 CRETEX CONCRETE PRODUCTS NORTH 11/18/2014 CARDINAL HOMEBUILDERS INC 11/18/2014 CINTAS CORPORATION #470 11/18/2014 CINTAS CORPORATION #470 11/15/2014 CHARLES E. BETHEL 11/18/2014 CARDINAL HOMEBUILDERS INC 11/18/2014 CARDINAL HOMEBUILDERS INC 11/18/2014 XCEL ENERGY 11/18/2014 XCEL ENERGY 11/18/2014 ZIEGLER INC. 11/18/2014 TOSHIBA FINANCIAL SERVICES 11/18/2014 TRANS-MEDIC 11/18/2014 TRANS-MEDIC 11/18/2014 TOSHIBA FINANCIAL SERVICES 11/18/2014 TOSHIBA FINANCIAL SERVICES 11/18/2014 TOSHIBA FINANCIAL SERVICES 11/18/2014 TOSHIBA FINANCIAL SERVICES 11/18/2014 TOSHIBA FINANCIAL SERVICES 11/18/2014 TOSHIBA FINANCIAL SERVICES 11/18/2014 TOSHIBA FINANCIAL SERVICES 11/18/2014 TOSHIBA FINANCIAL SERVICES 11/18/2014 TOSHIBA FINANCIAL SERVICES 11/18/2014 T A SCHIFSKY & SONS, INC 11/18/2014 TOSHIBA FINANCIAL SERVICES 11/18/2014 TOSHIBA FINANCIAL SERVICES 11/18/2014 MANSFIELD OIL CO 11/18/2014 PAETEC 11/18/2014 T A SCHIFSKY & SONS, INC 11/18/2014 JORGENSON CONST INC 11/18/2014 CONNIE KELSEY 11/18/2014 MANSFIELD OIL CO 11/18/2014 HUGO'S TREE CARE INC 11/18/2014 HUGO'S TREE CARE INC 11/18/2014 HUGO'S TREE CARE INC 11/18/2014 GOPHER STATE ONE-CALL 11/18/2014 RON HORWATH 11/18/2014 HUGO'S TREE CARE INC 11/18/2014 CHRISTIE BERNARDY 11/18/2014 ERICKSON OIL PRODUCTS INC 11/18/2014 NICK FRANZEN Check Register City of Maplewood 11/13/2014 Date Vendor 11/12/2014 US BANK G1, Attachment 1 Council Packet Page Number 39 of 163 93857 00001 REFUND S CONLIN ACUPUNCTURE 80.00 93858 00001 REFUND M PUMPER YOUNG REMBRANTS 60.00 93859 01387 ADMIN FEE FOR STRESS TEST - NOV 100.00 93860 04130 QUARTERLY MAINTENANCE - 1902 654.63 93861 01461 FIRE ALARM GOLD PANEL AGREEMENT 6,559.93 93862 01578 ICE MELT FOR PARKS DEPT 2,229.12 93863 01669 TOWING FEES SCRAPPED VEH - OCT 1,050.00 93864 00529 LTD PLAN 4043120-2 - NOVEMBER 3,199.48 00529 STD PLAN 4043120-1 - NOVEMBER 2,490.40 93865 02464 PAYING AGENT FEES 225.00 93866 01730 CABINET HEATER FOR LIFT STATION 21 343.00 11/18/2014 UNION SECURITY INSURANCE CO 11/18/2014 UNION SECURITY INSURANCE CO 11/18/2014 US BANK 11/18/2014 W W GOETSCH ASSOCIATES, INC. 417,526.7438Checks in this report. 11/18/2014 DR. JAMES ROSSINI 11/18/2014 SCHINDLER ELEVATOR CORP 11/18/2014 SIMPLEX TIME RECORDER CO 11/18/2014 T R F SUPPLY CO. 11/18/2014 TWIN CITIES TRANSPORT & 11/18/2014 ONE TIME VENDOR 11/18/2014 ONE TIME VENDOR G1, Attachment 1 Council Packet Page Number 40 of 163 Settlement Date Payee Description Amount 11/10/2014 MN State Treasurer Drivers License/Deputy Registrar 30,138.25 11/12/2014 MN State Treasurer Drivers License/Deputy Registrar 71,907.15 11/13/2014 MN State Treasurer Drivers License/Deputy Registrar 39,550.77 11/14/2014 MN State Treasurer Drivers License/Deputy Registrar 52,762.55 11/14/2014 Optum Health DCRP & Flex plan payments 492.31 11/10/2014 U.S. Treasurer Federal Payroll Tax 109,745.55 11/10/2014 P.E.R.A.P.E.R.A.96,344.41 11/12/2014 Voya - State Plan Deferred Compensation 29,834.00 11/12/2014 MidAmerica - ING HRA Flex plan 13,211.88 11/12/2014 Labor Unions Union Dues 2,066.35 11/12/2014 MN State Treasurer State Payroll Tax 22,904.24 468,957.46 CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachment 1 Council Packet Page Number 41 of 163 CHECK #CHECK DATE EMPLOYEE NAME 11/07/14 SVENDSEN, JOANNE 24,133.09 11/07/14 THOMFORDE, FAITH 1,720.20 11/07/14 SCHNELL, PAUL 5,033.64 11/07/14 SHORTREED, MICHAEL 4,266.71 11/07/14 KVAM, DAVID 4,390.72 11/07/14 PALANK, MARY 1,991.11 11/07/14 THOMALLA, CAROL 147.00 11/07/14 CORCORAN, THERESA 1,986.49 11/07/14 JAGOE, CAROL 162.00 11/07/14 MAHRE, GERALDINE 147.00 11/07/14 WEAVER, KRISTINE 2,459.39 11/07/14 CARLE, JEANETTE 162.00 11/07/14 SCHOENECKER, LEIGH 1,854.59 11/07/14 VITT, SANDRA 1,032.11 11/07/14 OSTER, ANDREA 1,991.11 11/07/14 RICHTER, CHARLENE 1,112.75 11/07/14 MECHELKE, SHERRIE 1,190.51 11/07/14 MOY, PAMELA 1,587.35 11/07/14 SPANGLER, EDNA 1,190.51 11/07/14 LARSON, MICHELLE 1,984.19 11/07/14 HAAG, KAREN 4,742.41 11/07/14 SCHMIDT, DEBORAH 3,158.62 11/07/14 ARNOLD, AJLA 1,832.43 11/07/14 BEGGS, REGAN 1,720.21 11/07/14 KELSEY, CONNIE 2,705.98 11/07/14 RUEB, JOSEPH 2,999.40 11/07/14 DEBILZAN, JUDY 1,441.05 11/07/14 JACKSON, MARY 2,219.31 11/07/14 OSWALD, BRENDA 1,905.04 11/07/14 ANDERSON, CAROLE 1,209.72 11/07/14 RAMEAUX, THERESE 3,192.52 11/07/14 BAUMAN, GAYLE 5,052.91 11/07/14 JAHN, DAVID 1,990.13 11/07/14 BURLINGAME, SARAH 2,334.10 11/07/14 KANTRUD, HUGH 184.62 11/07/14 CHRISTENSON, SCOTT 2,020.19 11/07/14 COLEMAN, MELINDA 5,773.89 11/07/14 KNUTSON, LOIS 2,397.06 11/07/14 KOPPEN, MARVIN 448.23 11/07/14 SLAWIK, NORA 509.26 11/07/14 CARDINAL, ROBERT 448.23 11/07/14 JUENEMANN, KATHLEEN 448.23 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD AMOUNT 11/07/14 ABRAMS, MARYLEE 448.23 G1, Attachment 1 Council Packet Page Number 42 of 163 11/07/14 VANG, PAM 480.00 11/07/14 WENZEL, JAY 3,335.24 11/07/14 THEISEN, PAUL 4,153.05 11/07/14 THIENES, PAUL 4,345.34 11/07/14 SYPNIEWSKI, WILLIAM 3,005.06 11/07/14 TAUZELL, BRIAN 3,079.49 11/07/14 SLATER, BENJAMIN 2,791.52 11/07/14 STEINER, JOSEPH 3,974.47 11/07/14 RHUDE, MATTHEW 3,005.06 11/07/14 SCHOEN, ZACHARY 2,095.55 11/07/14 PARKER, JAMES 2,975.71 11/07/14 REZNY, BRADLEY 3,883.01 11/07/14 OLDING, PARKER 2,370.27 11/07/14 OLSON, JULIE 3,094.72 11/07/14 MULVIHILL, MARIA 2,003.97 11/07/14 NYE, MICHAEL 3,604.14 11/07/14 METRY, ALESIA 4,308.18 11/07/14 MICHELETTI, BRIAN 2,628.40 11/07/14 MARTIN, JERROLD 3,483.98 11/07/14 MCCARTY, GLEN 2,831.09 11/07/14 LYNCH, KATHERINE 3,111.30 11/07/14 MARINO, JASON 3,519.22 11/07/14 LANGNER, SCOTT 3,228.28 11/07/14 LANGNER, TODD 3,728.52 11/07/14 KREKELER, NICHOLAS 974.58 11/07/14 KROLL, BRETT 3,122.99 11/07/14 JOHNSON, KEVIN 4,387.37 11/07/14 KONG, TOMMY 3,321.29 11/07/14 HOFMEISTER, TIMOTHY 496.00 11/07/14 JASKOWIAK, AMANDA 480.00 11/07/14 HIEBERT, STEVEN 3,583.34 11/07/14 HOEMKE, MICHAEL 2,003.97 11/07/14 HAWKINSON JR, TIMOTHY 3,174.59 11/07/14 HER, PHENG 2,943.89 11/07/14 FRITZE, DEREK 3,168.69 11/07/14 GABRIEL, ANTHONY 3,822.32 11/07/14 FISHER, CASSANDRA 1,280.00 11/07/14 FORSYTHE, MARCUS 2,841.05 11/07/14 DUGAS, MICHAEL 4,830.06 11/07/14 ERICKSON, VIRGINIA 3,318.01 11/07/14 DEMULLING, JOSEPH 3,405.29 11/07/14 DOBLAR, RICHARD 4,177.09 11/07/14 CARNES, JOHN 2,585.56 11/07/14 CROTTY, KERRY 3,908.01 11/07/14 BIERDEMAN, BRIAN 4,227.19 11/07/14 BUSACK, DANIEL 4,216.17 11/07/14 BELDE, STANLEY 3,122.54 11/07/14 BENJAMIN, MARKESE 3,269.33 11/07/14 BAKKE, LONN 3,609.02 11/07/14 BARTZ, PAUL 3,592.90 11/07/14 ABEL, CLINT 3,179.54 11/07/14 ALDRIDGE, MARK 3,137.13 11/07/14 WYLIE, TAMMY 885.34 11/07/14 ZAPPA, ANDREW 796.49 G1, Attachment 1 Council Packet Page Number 43 of 163 11/07/14 TROXEL, REID 1,324.10 11/07/14 GERVAIS-JR, CLARENCE 4,157.26 11/07/14 STREFF, MICHAEL 4,481.46 11/07/14 SVENDSEN, RONALD 3,153.00 11/07/14 RODRIGUEZ, ROBERTO 264.82 11/07/14 SEDLACEK, JEFFREY 3,066.27 11/07/14 RANK, PAUL 983.60 11/07/14 RICE, CHRISTOPHER 617.84 11/07/14 RAINEY, JAMES 1,119.17 11/07/14 RANGEL, DERRICK 561.15 11/07/14 PETERSON, MARK 382.47 11/07/14 PETERSON, ROBERT 3,186.79 11/07/14 PACHECO, ALPHONSE 844.88 11/07/14 PARROW, JOSHUA 337.33 11/07/14 OLSON, JAMES 3,140.60 11/07/14 OPHEIM, JOHN 264.78 11/07/14 NOVAK, JEROME 2,904.52 11/07/14 NOWICKI, PAUL 346.80 11/07/14 NEILY, STEVEN 844.89 11/07/14 NIELSEN, KENNETH 397.18 11/07/14 MONSON, PETER 340.47 11/07/14 MORGAN, JEFFERY 163.93 11/07/14 MILLER, NICHOLAS 472.89 11/07/14 MONDOR, MICHAEL 3,731.87 11/07/14 LOCHEN, MICHAEL 470.70 11/07/14 MILLER, LADD 1,184.18 11/07/14 KUBAT, ERIC 3,394.42 11/07/14 LINDER, TIMOTHY 4,261.14 11/07/14 KERSKA, JOSEPH 838.57 11/07/14 KONDER, RONALD 687.25 11/07/14 KANE, ROBERT 904.70 11/07/14 KARRAS, JAMIE 819.65 11/07/14 IMM, TRACY 81.97 11/07/14 JUREK, GREGORY 594.21 11/07/14 HAWTHORNE, ROCHELLE 2,879.48 11/07/14 HUTCHINSON, JAMES 544.28 11/07/14 HALE, JOSEPH 220.65 11/07/14 HALWEG, JODI 3,313.58 11/07/14 EVERSON, PAUL 3,628.20 11/07/14 HAGEN, MICHAEL 400.38 11/07/14 DABRUZZI, THOMAS 2,495.36 11/07/14 DAWSON, RICHARD 2,941.59 11/07/14 CRAWFORD - JR, RAYMOND 2,854.74 11/07/14 CRUMMY, CHARLES 189.15 11/07/14 CONCHA, DANIEL 554.85 11/07/14 COREY, ROBERT 504.41 11/07/14 BOURQUIN, RON 554.76 11/07/14 CAPISTRANT, JOHN 305.26 11/07/14 BAUMAN, ANDREW 2,851.63 11/07/14 BEITLER, NATHAN 403.54 11/07/14 BAHL, DAVID 430.27 11/07/14 BASSETT, BRENT 302.64 11/07/14 XIONG, KAO 3,080.77 11/07/14 ANDERSON, BRIAN 340.47 G1, Attachment 1 Council Packet Page Number 44 of 163 11/07/14 BJORK, BRANDON 140.25 11/07/14 BRENEMAN, NEIL 2,483.78 11/07/14 WELLENS, MOLLY 1,765.18 11/07/14 BARTZ, BAYLEE 65.00 11/07/14 WEIDNER, JAMES 1,600.00 11/07/14 WELTI, ANDREW 52.50 11/07/14 SWAN, DAVID 2,884.99 11/07/14 SWANSON, CHRIS 1,827.39 11/07/14 BRASH, JASON 2,696.99 11/07/14 CARVER, NICHOLAS 3,810.34 11/07/14 FINWALL, SHANN 3,557.93 11/07/14 MARTIN, MICHAEL 2,939.39 11/07/14 YOUNG, TAMELA 368.83 11/07/14 EKSTRAND, THOMAS 3,984.62 11/07/14 GAYNOR, VIRGINIA 3,383.30 11/07/14 KROLL, LISA 2,064.19 11/07/14 SOUTTER, CHRISTINE 459.00 11/07/14 WACHAL, KAREN 992.09 11/07/14 HAYMAN, JANET 982.77 11/07/14 HUTCHINSON, ANN 2,762.97 11/07/14 DEAVER, CHARLES 701.10 11/07/14 GERNES, CAROLE 726.75 11/07/14 PURVES, JUSTIN 1,684.19 11/07/14 BIESANZ, OAKLEY 1,602.27 11/07/14 NAUGHTON, JOHN 2,240.99 11/07/14 NORDQUIST, RICHARD 2,245.60 11/07/14 HAYS, TAMARA 1,701.65 11/07/14 HINNENKAMP, GARY 2,464.00 11/07/14 KONEWKO, DUWAYNE 4,803.18 11/07/14 HAMRE, MILES 1,730.40 11/07/14 ZIEMAN, SCOTT 224.00 11/07/14 JANASZAK, MEGHAN 1,720.19 11/07/14 LOVE, STEVEN 3,852.46 11/07/14 THOMPSON, MICHAEL 4,983.36 11/07/14 JAROSCH, JONATHAN 3,134.61 11/07/14 LINDBLOM, RANDAL 2,861.51 11/07/14 DUCHARME, JOHN 2,859.20 11/07/14 ENGSTROM, ANDREW 3,195.79 11/07/14 TEVLIN, TODD 2,260.99 11/07/14 BURLINGAME, NATHAN 2,299.20 11/07/14 RUIZ, RICARDO 1,795.79 11/07/14 RUNNING, ROBERT 2,459.39 11/07/14 NAGEL, BRYAN 3,702.80 11/07/14 OSWALD, ERICK 2,529.07 11/07/14 JONES, DONALD 2,243.29 11/07/14 MEISSNER, BRENT 2,197.79 11/07/14 DEBILZAN, THOMAS 2,251.29 11/07/14 EDGE, DOUGLAS 2,219.10 11/07/14 BRINK, TROY 2,459.39 11/07/14 BUCKLEY, BRENT 2,256.99 11/07/14 CORTESI, LUANNE 1,799.16 11/07/14 SINDT, ANDREA 2,480.20 11/07/14 LUKIN, STEVEN 4,815.66 11/07/14 ZWIEG, SUSAN 1,186.96 G1, Attachment 1 Council Packet Page Number 45 of 163 11/07/14 GRAY, SOPHIE 28.28 11/07/14 GRUENHAGEN, LINDA 115.43 11/07/14 FONTAINE, KIM 733.00 11/07/14 FREDRICKS, MARTHA 36.00 11/07/14 ERICKSON-CLARK, CAROL 37.50 11/07/14 FARRELL, DANIEL 202.23 11/07/14 EKSTRAND, TAMERA 270.00 11/07/14 EPLAND, PETER 107.00 11/07/14 DUCHARME, DANIELLE 108.00 11/07/14 DUNN, RYAN 539.24 11/07/14 CRANDALL, KRISTA 101.14 11/07/14 DEMPSEY, BETH 204.00 11/07/14 CORCORAN, JOSHUA 159.69 11/07/14 CRANDALL, ALYSSA 116.24 11/07/14 CAMPESINO, ANA-SOFIA 63.00 11/07/14 CLARK, PAMELA 64.35 11/07/14 BUCKLEY, BRITTANY 359.14 11/07/14 BUTLER, ANGELA 36.50 11/07/14 BESTER, MICHAEL 151.14 11/07/14 BLOEMENDAL, AMY 204.50 11/07/14 BEAR, AMANDA 178.50 11/07/14 BERGLUND, ERIK 49.20 11/07/14 BAETZOLD, CLAIRE 68.41 11/07/14 BAUDE, SARAH 65.62 11/07/14 AKEY, SHELLEY 54.76 11/07/14 ANDERSON, JOSHUA 674.50 11/07/14 VUE, LOR PAO 51.71 11/07/14 AICHELE, MEGAN 99.44 11/07/14 ST SAUVER, CRAIG 389.52 11/07/14 STAHLMANN, ELLEN 248.88 11/07/14 SKRYPEK, JOSHUA 363.00 11/07/14 SMITH, CORTNEY 369.75 11/07/14 PELOQUIN, PENNYE 629.49 11/07/14 RUZICHKA, JANICE 250.00 11/07/14 KULHANEK-DIONNE, ANN 681.76 11/07/14 MILLER, KAREN 217.50 11/07/14 HOFMEISTER, MARY 1,172.16 11/07/14 KELLEY, CAITLIN 1,427.71 11/07/14 EVANS, CHRISTINE 1,946.40 11/07/14 GLASS, JEAN 2,216.16 11/07/14 SCHULTZ, SCOTT 3,626.97 11/07/14 WILBER, JEFFREY 1,881.47 11/07/14 HAAG, MARK 2,459.41 11/07/14 ORE, JORDAN 1,765.79 11/07/14 VUKICH, CANDACE 473.00 11/07/14 ADAMS, DAVID 2,377.52 11/07/14 RUSS, KAYLA 85.00 11/07/14 TAYLOR, JAMES 3,149.54 11/07/14 ROBBINS, AUDRA 3,473.33 11/07/14 ROBBINS, CAMDEN 275.00 11/07/14 KONG, KATELYNE 40.00 11/07/14 LOPEZ, ANGELA 65.00 11/07/14 CLINE, ABBY 353.50 11/07/14 GORACKI, GERALD 114.56 G1, Attachment 1 Council Packet Page Number 46 of 163 11/07/14 YUNKER, JOSEPH 23.25 11/07/14 BOSLEY, CAROL 92.25 11/07/14 WARNER, CAROLYN 213.22 11/07/14 YANG, JUDY 156.00 11/07/14 TUPY, HEIDE 46.30 11/07/14 TUPY, MARCUS 96.00 11/07/14 TREPANIER, TODD 209.26 11/07/14 TRUONG, CHAU 46.00 11/07/14 SMITLEY, SHARON 339.94 11/07/14 SYME, LAUREN 183.26 11/07/14 SMITH, ANN 124.80 11/07/14 SMITH, JEROME 74.50 11/07/14 SCHREIER, ABIGAIL 158.59 11/07/14 SCHREIER, ROSEMARIE 196.75 11/07/14 SCHERER, KATHLENE 50.50 11/07/14 SCHMIDT, VICTORIA 32.00 11/07/14 ROLLERSON, TERRANCE 60.76 11/07/14 ROSAND, WALKER 64.00 11/07/14 RHYNER, ALEXANDER 14.88 11/07/14 RICHTER, DANIEL 114.90 11/07/14 RENSTROM, KEVIN 128.50 11/07/14 RESENDIZ, LORI 2,597.77 11/07/14 RAU, COLE 85.05 11/07/14 REHLING-ANDERSON, LORIE 356.50 11/07/14 PROESCH, ANDY 175.00 11/07/14 RANEY, COURTNEY 977.90 11/07/14 NITZ, CARA 440.30 11/07/14 OHS, CYNTHIA 162.75 11/07/14 MONGE, NOAH 68.00 11/07/14 MUSKAT, JULIE 148.70 11/07/14 MCKILLOP, AMANDA 29.26 11/07/14 MILLER, MELISSA 7.00 11/07/14 MCCOMAS, LEAH 150.50 11/07/14 MCCORMACK, HANNAH 10.06 11/07/14 LY, RASSACIN 80.00 11/07/14 MASON, AMY 166.65 11/07/14 LAMSON, ELIANA 27.38 11/07/14 LARSON, KIRA 160.00 11/07/14 LAMEYER, BRENT 111.30 11/07/14 LAMEYER, ZACHARY 433.13 11/07/14 KOHLER, ROCHELLE 51.56 11/07/14 KOLLER, NINA 287.25 11/07/14 JOHNSON, MICHELLE 123.62 11/07/14 KEMP, MAYA 10.94 11/07/14 IACARELLA-FUDALI, BARBARA 91.00 11/07/14 JOHNSON, BARBARA 448.80 11/07/14 HORWATH, RONALD 3,000.03 11/07/14 HUNTLEY, NATALIE 89.76 11/07/14 HASSAN, KIANA 190.02 11/07/14 HOLMBERG, LADONNA 102.50 11/07/14 HAGSTROM, EMILY 85.20 11/07/14 HANSEN, HANNAH 106.24 11/07/14 GUSTAFSON, BRENDA 321.00 11/07/14 HAASCH, ANGELA 61.75 G1, Attachment 1 Council Packet Page Number 47 of 163 9993572 9993585 9993586 9993587 9993588 9993589 9993590 9993591 11/07/14 VANG, XEE 110.50 547,453.29 11/07/14 WESTEMEIER, EMILY 39.00 11/07/14 MADSEN, JEFFREY 75.00 11/07/14 O'BRIEN, ELIZABETH 42.75 11/07/14 GREER, MADELINE 39.00 11/07/14 LARSON, MARIAH 116.88 11/07/14 SWIECH, TAYLOR 65.00 11/07/14 FRANZEN, NICHOLAS 2,988.47 11/07/14 KREGER, JASON 2,353.80 10/28/14 RUSS, KAYLA 68.00 11/07/14 XIONG, BOON 1,544.99 11/07/14 BERGO, CHAD 2,824.09 11/07/14 FOWLDS, MYCHAL 4,189.58 11/07/14 STEFFEN, MICHAEL 102.00 11/07/14 PRIEM, STEVEN 2,520.89 11/07/14 WOEHRLE, MATTHEW 2,306.71 11/07/14 NESVACIL, BRENNAN 80.00 11/07/14 PRINS, KELLY 1,888.99 11/07/14 REILLY, MICHAEL 2,022.49 11/07/14 LOONEY, RAYJEANIA 136.00 11/07/14 MAIDMENT, COLIN 669.00 11/07/14 MALONEY, SHAUNA 127.50 11/07/14 DOUGLASS, TOM 2,202.11 11/07/14 INDA, ANTHONY 152.00 11/07/14 KRECH, ELAINE 655.50 11/07/14 BOWMAN, CHRIS 128.00 11/07/14 WISTL, MOLLY 333.50 11/07/14 AUSTIN, CATHERINE 152.00 11/07/14 CRAWFORD, SHAWN 503.13 11/07/14 FRANZMEIER, EILEEN 146.63 11/07/14 LANGER, CHELSEA 106.00 G1, Attachment 1 Council Packet Page Number 48 of 163 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Shann Finwall, AICP, Environmental Planner DATE: November 19, 2014 SUBJECT: Approval of a Memorandum of Understanding for the Great Plains Institute Grant for Commercial/Industrial Energy Efficiency Project Introduction Maplewood adopted a Green Building Code in 2013. The Code provisions exceed state energy codes and provide green building standards that will reduce the negative impacts of the built environment on the natural environment. The Code applies to City owned and financed buildings and outlines a future incentive plan for private property owners choosing voluntary commitment to the Code. Background In 2014, City staff participated in a “Leadership Group on Commercial Energy Competitiveness” group facilitated by the Great Plains Institute. Participants in the group explored opportunities for local governments to remove barriers to energy saving in commercial and industrial buildings in their communities. At the conclusion of the project, staff applied for and the City was selected to receive a $5,000 grant to implement the Commercial/Industrial Energy Efficiency Project (Green Building Code Incentive Program). The City of Maplewood’s grant application was accepted because it has the potential to advance opportunities for commercial and industrial energy savings and serve as a model for other communities. Discussion The $5,000 grant funds will be used to support the establishment of a Green Building Code Incentive Program. The work plan includes: • Education and outreach on the City’s Green Building Code and opportunities for energy efficiency • Energy recommisioning studies or energy audits on commercial or industrial buildings • Implementation of energy efficiency improvements on commercial or industrial buildings • Disclosure of energy use performance in participating buildings • Authorizing property assessed clean energy financing Budget Impact The $5,000 grant will be forwarded to the City within 30 days of the execution of the attached MOU. No matching funds are required as part of the grant award. G2 Council Packet Page Number 49 of 163 Recommendation Approve the attached Memorandum of Understanding (Attachment 1). The Memorandum of Understanding stipulates the funding arrangements between the City of Maplewood and the Great Plains Institute Grant for a $5,000 grant for the Comercial/Industrial Energy Efficiency Project (Green Building Code Incentive Program). Attachments 1. Memorandum of Understanding for the Great Plains Institute Grant for Commercial/Industrial Energy Efficiency Project (Green Building Code Incentive Program) G2 Council Packet Page Number 50 of 163 Memorandum of Understanding Between: City of Maplewood And: Great Plains Institute RE: Grant for Commercial / Industrial Energy Efficiency Project Date: November 17, 2014 This Memorandum of Understanding (MOU) stipulates the funding arrangements between the City of Maplewood and the Great Plains Institute (GPI). This MOU is in effect starting December 1, 2014 and ends December 31, 2015. The MOU may be cancelled by either party with 30 days written notice, sent by mail to the principal place of business. Background In 2014, staff members from the City of Maplewood participated in a “Leadership Group on Commercial Energy Competitiveness” facilitated by the Great Plains Institute. Participants in the group explored opportunities for local governments to remove barriers to energy saving in commercial and industrial buildings in their communities. At the conclusion of the project, City of Maplewood staff participants applied for, and were selected, to receive a $5,000 grant to implement a project that has the potential to advance opportunities for commercial and industrial energy savings and serve as a model for other communities. This MOU describes the eligible uses of the funding and key terms of the agreement. Scope of Work In accordance with the City of Maplewood’s proposal, the City will use grant funds to support the establishment of a Green Building Code Incentive Program. The work plan includes: • Education and outreach on the City’s Green Building Code and opportunities for energy efficiency • Energy recommisioning studies or energy audits on commercial or industrial buildings • Implementation of energy efficiency improvements on commercial or industrial buildings • Disclosure of energy use performance in participating buildings • Authorizing property assessed clean energy financing Where feasible and appropriate, the City of Maplewood will build on existing resources to support energy savings in commercial and industrial buildings. This includes information about existing financing, rebates, and technical assistance. Scope of Work Amendments Requests to amend the above scope of work for this grant should be discussed with the Great Plains Institute and approved in writing. 1 G2, Attachment 1 Council Packet Page Number 51 of 163 Eligible Expenses The City of Maplewood may use grant funds to support a revolving and continual incentive program for: • Commercial and industrial building recommissioning studies or energy audits • Energy efficiency improvements in existing commercial/industrial buildings Grant funds may not be used as a non-revolving grant or rebate incentive. Dissemination of Project Results The City of Maplewood agrees to share project updates and findings with the Great Plains Institute, including results from building recommissioning, energy audits, benchmarking, energy savings from efficiency improvements, and materials developed as part of the project. The City of Maplewood further authorizes the Great Plains Institute to disseminate project findings and results in any format (such as a website, printed case study, presentations, workshops, webinars, etc.). Cost and Billing Process 1. The City of Maplewood shall submit an invoice to eschroeder@gpisd.net for the full amount upon execution of this document. 2. The amount will be payable on Net 30 terms. ___________________________________________________________ Melinda Coleman, City Manager Date ____________________________________________________________ Authorized GPI Representative Date 2 G2, Attachment 1 Council Packet Page Number 52 of 163 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Planner DATE: November 18, 2014 SUBJECT: Approval of a Memorandum of Understanding (MOU) with Sherman Associates for the Livable Communities Program Grant Introduction Sherman Associates has created a limited liability company (LLC) called Maplewood Acquisition LLC which will be carrying out the redevelopment of the Maplewood Bowl property. Sherman Associates has requested the city approve a memorandum of understanding (MOU) between the city and Maplewood Acquisition LLC. Background On January 22, 2014, the Metropolitan Council approved a livable communities demonstration account (LCDA) grant request for the city of Maplewood for $1,900,000. This grant money will be used for public infrastructure improvements along Frost Avenue and will assist with the purchase of the Maplewood Bowl site. On April 14, 2014, the city council approved a grant agreement between the city and the Metropolitan Council. Discussion Of the $1,900,000 grant the Metropolitan Council awarded to the city, $1,000,000 was designated for Sherman Associates to use towards the acquisition of the Maplewood Bowl property. The purpose of the MOU is to articulate the responsibilities of the city and Maplewood Acquisition LLC (Sherman) in regards to the implementation of a grant awarded to the city by the Metropolitan Council through the Livable Communities Program for the Maplewood Bowl redevelopment project. Nothing in the MOU shall be construed as altering the terms and conditions of the grant agreement between the city and the Metropolitan Council. Budget Impact Agreeing to the terms of the MOU has no impact on the city’s budget. G3 Council Packet Page Number 53 of 163 Recommendation Authorize the city manager to sign the attached MOU between the city and Maplewood Acquisition LLC. Attachments 1. Memorandum of Understanding G3 Council Packet Page Number 54 of 163 1 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF MAPLEWOOD, MINNESOTA AND MAPLEWOOD ACQUISITION LLC This MEMORANDUM OF UNDERSTANDING is hereby made and entered into by and between the City of Maplewood (“the City”), and Maplewood Acquisition LLC, a Minnesota limited liability company (“Acquisition LLC”). A. PURPOSE 1. The purpose of this MOU is to articulate the responsibilities of the City and Acquisition LLC in regards to the implementation of a grant awarded to the City by the Metropolitan Council through the Livable Communities Program for the Villages at Frost-English redevelopment project. Nothing in this agreement shall be construed as altering the terms and conditions of the grant. B. THE CITY OF MAPLEWOOD SHALL: 1. Pass through grant funding awarded to the City from the Metropolitan Council’s Livable Communities Demonstration Account (LCDA) in the amount of $1,000,000 to Acquisition LLC pursuant to the terms of the grant. C. ACQUISITION LLC SHALL: 1. Undertake the scope of work identified in the LCDA Grant Agreement (Exhibit A). 2. Be responsible to provide required project matching funds for the LCDA grant. 3. Comply with all applicable state and federal laws and the agreement entered into by the City and the Metropolitan Council specific to the LCDA grant. 4. Prepare payment request forms and provide all back up documentation as required by the Metropolitan Council for submittal by the City. 5. Prepare required LCDA grant annual report, final report, and certificate of expenditures, pursuant to Metropolitan Council requirements for submittal by the City. 6. Provide copies of documents and reports created or obtained in the course of undertaking the work set forth in the grants, upon request from the City. 7. Submit a written explanation to the City if LCDA grant funds cannot be expended within the timeframe of the Grant Agreement. G3, Attachment 1 Council Packet Page Number 55 of 163 2 D. BOTH PARTIES SHALL: 1. MODIFICATION. Modifications within the scope of the instrument shall be made by mutual consent of the parties, by the issuance of a written modification, signed and dated by all parties, prior to any changes being performed. 2. PARTICIPATION IN SIMILAR ACTIVITIES. This instrument in no way restricts Acquisition LLC from participating in similar activities with other public or private agencies, organizations, and individuals. 3. TERMINATION. Either party may terminate this agreement upon written notice if the grant is terminated or otherwise as provided in any Development Agreement entered into between the City and Acquisition LLC, or an affiliate of Acquisition LLC. 4. COMMENCEMENT/EXPIRATION DATE. This instrument is executed as of the date of last signature and is effective through December 31, 2016, at which time it will expire unless extended. 5. RESTRICTIONS ON LOANS TO SUBRECIPIENTS. Acquisition LLC shall not use the grant funds for loans to any subrecipient at any tier unless the City obtains the prior written consent of the Metropolitan Council. [The remainder of this page is left blank intentionally. Signature page follows.] G3, Attachment 1 Council Packet Page Number 56 of 163 3 IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the last written date below. MAPLEWOOD ACQUISITION LLC By: _________________________ Title: _ Date: ________________________ CITY OF MAPLEWOOD By: _________________________ Title: ________________________ Date: ________________________ G3, Attachment 1 Council Packet Page Number 57 of 163 4 EXHIBIT A TO MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF MAPLEWOOD, MINNESOTA AND MAPLEWOOD ACQUISITION LLC LCDA Grant Agreement (See Attached) G3, Attachment 1 Council Packet Page Number 58 of 163 GRANTEE: PROJECT: D EM O NST RATION ACC OUNT DEVELOPMENT GRANTPROGAM City of Maplewood I GRANT NO. Villages at Frost and English GRANT AMOUNT: $1,900,000 FUNDING CYCLE: 2013 SG013-165 COUNCIL ACTI ON: January 22, 2014 EXPIRATION DATE: December 31, 2016 METROPOLITAN LIV ABLE COMMUNITIES ACT GRANT AGREEMENT THIS GRANT AGREEMENT ("Agreement") is made and entered into by the Metropolitan Council ("Council") and the Municipality, County or Development Authority identified above as "Grantee." WHEREAS, Minneso ta Statutes section 473 .251 creates the M etropolitan Livable Communities Fund, the uses of which fund must be consistent with and promote the purposes of the Metropolitan Livable Co mmunities Act ("LCA") and the policies of the Council's Metropolitan Development Guide; and WHEREAS, Minnesota Statutes sec tions 473.251 and 473 .253 establish within the Metropolitan Livable Communities Fund a Livab le Communities Demonstration Account a nd require the Co uncil to use the funds in th e account to make grants or loan s to municipalities p art icipating in the Local Housing Incentives Program under Minnesota Statutes section 473 .254 or to Counties or Developme nt Authorities to fund the initiatives specified in Minnesota Statutes section 473 .25(b) in Participating Municipalities; and WHEREAS, the Grantee is a Municipa lity participating in the Local Housing Incentives Account program under Minnesota Statutes section 473.254, a Co unty or a Deve lopment Authority; and WHEREAS, the Grantee seeks funding in connection with an application for Li va ble Communities Demonstration Account grant program fund s submitted in response to the Council 's notice of availability of grant funds for the "Funding Cycle" id e ntified above and will use the grant funds made available under this Agreement to help fund the "Project" identified in the application; and WHEREAS, the Co uncil awarded Livable Communities Demonstration Account grant program funds to the Grantee subject to any terms, conditions a nd clarificati ons stated in it s Co uncil Action, and with the under standing that the Project identified in the application will proceed to completion in a timely manner, all grant funds will be expended prior to the "Expiration Date" identified above a nd Project con st ruction will have "commenced" before the Expiration Date. Page I of 10 Pages SGO I 3-165 Villages Frost English rel'ised I 29 N G3, Attachment 1 Council Packet Page Number 59 of 163 DEMONSTRATION ACCOUNT DEVELOPMENT GRANT PROGAM NOW THEREFORE, in reliance on the above statements and in consideration of the mutual promises and covenants contained in this Agreement, the Grantee and the Council agree as follows: I. DEFINITIONS 1.01. Definition of Terms. The terms defined in this section have the meanings given them in this section unless otherwise provided or indicated by the context. (a) Commenced. For the purposes of Sections 2.08 and 4.03, "commenced" means significant physical improvements have occurred in furtherance of the Project (e.g., a foundation is being constructed or other tangible work on a structure has been initiated). In the absence of significant physical improvements , visible staking, engineering, land surveying, soil testing, cleanup site investigation, or pollution cleanup activities are not evidence of Project commencement for the purpo ses of this Agreement. (b) Council Action. "Council Action" means the action or decision of the governing body of the Metropolitan Council , on the meeting date identified at Page 1 of this Agreement, by which the Grantee was awarded Livable Communities Demonstration Account funds. (c) County. "Co unty" means Anoka, Carver, Dakota, Hennepin, Ramsey, Scott and Washington Counties. ( d) Development Authority. "Development Authority" means a statutory or home rule charter city, a housing and redevelopment authority, an ec onomic development authority, or a port authority in the Metropolitan Area. (e) Metropolitan Area. "Metropolitan Area" means the seven-county metropolitan area as defined by Minnesota Statutes section 4 73 .121, subdivision 2. (f) Municipality. "Municipality" means a sta tutory or home rule charter city or town participating in the Local Housing Incentive s Account Program under Minnesota Statutes section 473 .25 4. (g) Participating Municipality. "Participating Municipality" means a statutory or home rul e charter city or town which has elected to participate in the Local Housing Incentive Account program and negotiated affordable and life-c ycle housing goals for the Municipality pursuant to Minnesota Statutes section 473.254. (h) Project. Unless clearly indicated otherwise by the context of a specific provision in this Agreement, "Project" means the development or redevelopment project identified in the application for Demonstration Account funds for which grant funds were requested that through its des ign and execution will deliver benefits such as housing, connections, and jobs to the region. Grant-funded activities typically are components of the Project. Page 2 of JO Pages SG0 /3-165 Villages Frost English rel'tsed /1291/./ G3, Attachment 1 Council Packet Page Number 60 of 163 DEMONSTUATLON ACCOUNT DEVELOPMENTGRANTPROGAM II. GRANT FUNDS 2.01. Sou rce of Funds. The grant funds made avai lable to the Grantee under this Agreement are from the Livable Communities Demonstration Account of the Metropolitan Livable Communities Fund. The grant funds are derived from the property tax authorized by Minnesota Statutes section 473.253, subdivision 1 and are not from federa l sources. 2.02 Total Grant Amount. The Council will grant to the Grantee the "Grant Amount" identified at Page 1 of this Agreement. Notwithstanding any other provision of this Agreement , the Grantee understands and agrees that any reduction or termination of Livable Communities Demonstration Account grant funds made available to the Council may resu lt in a like reduction in the Grant Amount made available to the Grantee. 2.03. Authorized Use of Grant Funds. The Grant Amount made avai lable to the Grantee under this Agreement shall be used only for the purposes and activities described in the app li cation for Livable Communities Demonstration Account grant funds. A Project summary that describes e ligible u ses of the grant funds as approved by the Counci l is attached to and incorporated into this Agreement as Attachment A. Aerial photography or drawings that identify the specific location(s) within the Project boundaries for which grant fund s must be used is attached to and incorporated into this Agreement as Attachment B. Grant funds must be used to fund the initiatives specified in Minnesota Statutes section 473.25(b), in a Participating Municipality. 2.04. Ineligible Uses. Grant funds must be u se d for costs directly associated with the specific proposed Project activ iti es and shall not be used for "soft costs" such as: administrative ove rh ead; travel expen ses; legal fee s; insurance; bond s; permits, licenses or authorization fees; costs associated with preparing other grant proposals; operating expenses; planning costs, including comprehensive planning costs; and prorated lease and salary costs. Grant funds may not be use d for cos ts of Project activities that occurred prior to the grant award. A detailed li st of ineligible and eli gib le costs is avai lab le from the Council 's Livable Communities program office. Grant fund s also shall not be used by the Grantee or others to supplant or replace: (a) grant or Jo an fund s obtained for the Project from other so urces; or (b) Grantee contributions to the Project, including financial assistance, real property or other resources of the Grantee. The Council shall bear no responsibility for co st overruns which may be incurred by the Grantee or others in the implementation or perform ance of the Project activities . The Grantee agrees to comply with any "business subsidy" requirement s of Minnesota Statutes sec tions 1161.993 to 11 61.995 that app ly to the Grantee's expenditures or uses of the grant fund s. 2.05. Loans for Low-Income Housing Tax Credit Projects. If consi stent with the application and the Project activities described or identified in Attachments A and B or if requested in writin g by the Grantee, the Grantee may structure the grant ass istance to the Project as a loan so the Project Owner can take advantage of federal and sta te low-income housing tax credit program s. The Grantee may use the grant fund s as a loan for a lo w-income housing tax credit project , subj ect to th e terms and conditions stated in Sections 2.03 and 2.04 and the fo llowing additiona l terms and conditions: (a) The Grantee covenants and represents to the Council that the Project is a rental housing project that received or will receive an award of low-income housing tax credits under Page 3 of 10 Pages SGO 13-165 Villages Frost Engli sh rel'i.sed I 29 I -1 G3, Attachment 1 Council Packet Page Number 61 of 163 DEMONSTRATION ACCOUNT DEVELOPMENT GRANT PROGAM Section 42 of the Internal Revenue Code of 1986, as amended, and the low-income housing tax credit program administered by the Minnesota Housing Finance Agency . (b) The Grantee will execute a loan agreement with the Project Owner. Prior to disbursing any grant funds for the Project, the Grantee will provide to the Council a copy of the loan agreement between the Grantee and the Project Owner. (c) The Grantee will submit annual written reports to the Council that certify : (1) the grant funds continue to be used for the Project for which the grant funds were awarded; and (2) the Project is a "qualified low-income housing project" under Section 42 of the Internal Revenue Code of 1986, as amended. This annual reporting requirement is in addition to the reporting requirements stated in Section 3.03. Notwithstanding the Expiration Date identified at Page 1 of this Agreement and referenced in Section 4.01, the Grantee will submit the annual certification reports during the initial "compliance period" and any "extended use period," or until such time as the Council terminates this annual reporting requirement by written notice to the Grantee. ( d) The grant funds made available to the Grantee and disbursed to the Project Owner by the Grantee in the form of a loan may be used only for the grant-eligible activities and Project components for which the Grantee was awarded the grant funds. For the purposes of this Agreement, the term "Project Owner" means the current Project Owner and any Project Owner successor(s). (e) Pursuant to Section 2.04 , the grant funds made available to the Grantee and disbursed to the Project Owner in the form of a loan shall not be us ed by the Grantee, the Project Owner or others to supplant or replace: (1) grant or loan funds obtained for the Project from other sources; or (2) Grantee contributions to the Project , including financial assistance, real property or other resources of the Grantee. The Council will not make the grant funds available to the Grantee in a lump sum payment, but will disburse the grant funds to the Grantee on a reimbursement basis pursuant to Section 2.11. (f) By executing thi s Agreement, the Grantee: (1) acknowledges that the Council expects the loan will be repai d so the grant funds may be used to help fund other activities consistent with the requirements of the Metropolitan Livable Communities Act ; (2) covenants, represents and warrants to the Council that the Grantee's loan to the Project Owner will meet all applicable low-income housing tax credit program requirements under Section 42 of the Internal Revenue Code of 1986, as amended (the "Code"), and the low-income housing tax credit program administered by the Minnesota Housing Finance Agency; and (3) agrees to administer its loan to the Project Owner consistent with federal and state low-income housing tax credit program requirements. (g) The Grantee will, at its own expense, use diligent efforts to recover loan proceeds: (1) when the Project Owner becomes obligated to repay the Grantee's loan or defaults on the Grantee's loan; (2) when the initial thirty-year "compliance period" expires, unless the Council agrees in writing that the Grantee may make the grant funds available as a loan to the Project Owner for an "extended use period"; and (3) if noncompliance with low-income housing tax credit program requirements or some other event triggers the Project Owner's repayment obligations Page 4 of JO Pages SG0/3-165 Villa ges Frost English revised 1129 11; G3, Attachment 1 Council Packet Page Number 62 of 163 DEMONSTRATION ACCOUNT DEVELOPMENT GRANT PROGAM under its loan agreement with the Grantee. The Grantee must repay to the Council all loan repayment amounts the Grantee receives from the Project Owner. The Grantee shall not be obligated to repay the grant fund s to the Council except to the extent the Project Owner repays its loan to the Grantee, provided the Grantee has exercised the reasonable degree of diligence and used administrative and legal remedies a reasonable and prudent public housing agency would use to obtain payment on a loan, taking into consideration (if applicable) the subord inated nature of the loan . At its discretion, the Council may: (1) permit the Grantee to use the loan repayment from the Project Owner to continue supporting affordable housing components of the Project; or (2) require the Grantee to remit the grant funds to the Council. (h) If the Grantee earns any interest or other income from its loan agreement with the Project Owner, the Grantee will: (1) use the interest earnings or income only for the purposes of implementing the Project activities for which the grant was awarded; or (2) remit the interest earnings or income to the Council. The Grantee is not obligated to earn any interest or other income from its loan agreement with th e Project Owner, except to the extent required by any applicable law. 2.06. Revolving Loans. If consistent with the application and the Project summary or if requested in writing by the Grantee, the Grantee may use the grant funds to make deferred loans (loans made without interest or periodic payments), revo lving loans (loans made with interest and periodic payments) or otherwise make the grant funds available on a "revolving" bas is for the purposes of implementing the Project activities described or identified in Attachments A and B. The Grantee will subm it annual written reports to the Council that report on the uses of the grant funds. The form and content of the report will be determined by the Council. This annual reporting requirement is in addition to the reporting requirements state d in Section 3.03. Notwithstanding the Expiration Date identified at Page 1 of this Agreement and referenced in Section 4.01 , the Grantee will submit the annual reports until the deferred or revolving loan programs terminate, or until such time as the Counci l terminates this annual reporting requirement by written notice to the Grantee. At its discretion, the Council may: ( 1) permit the Grantee to use loan repayments to continue supporting affordable housing components of the Project; or (2) require the Grantee to remit the grant funds to the Council. 2.07. Restrictions on Loans to Subrecipients. The Grantee shall not permit any s ubgrantee or subrecipient to use the grant funds for loans to any s ubrecipient at any tier unless the Grantee obtains the prior written consent of the Council. The r equirements of this Section 2.07 shall be included in all s ubgrant and subrecipient agreements. 2.08. Project Commencement and Changes. The Project for which grant funds were requested must be "commenced" prior to the Expiration Date. The Grantee mu st promptly inform the Council in writing of any significant changes to the Project for which the grant funds were awarded, as well as any potential changes to the grant-funded activities described or identified in Attachments A and B. Failure to inform the Council of any significant changes to the Project or s ign ificant changes to grant-funded components of the Project, and us e of grant funds for ineligible or unauthori zed purposes, will jeopardize the Grantee's eligibility for future LCA awards. Grant funds will not be disbursed prior to Council approval of s ignificant changes to either the Project or grant-funded activities described or identified in Attachments A and B. Page 5 of 10 Pages SG O/J -165 Villages Fra st English re1>ised I 29 I./ G3, Attachment 1 Council Packet Page Number 63 of 163 DEMONSTRATION ACCOUNT DEVELOPMENTGRANTPROGAM 2.09. Budget Variance. A variance of twenty percent (20%) in the budget amounts for grant- funded activities described or identified in Attachments A and B shall be considered acceptable without Council approval , provided no budget amount for any individual grant -funded activity may be increased or decreased by more than twenty percent (20%) from the budget amount identified in Attachment A. Budget variances for any individual grant-funded activity described or identified in Attachments A and B exceeding twenty percent (20%) will require Council approval. Notwithstanding the aggregate or net effect of any variances, the Council's obligation to provide grant funds under this Agreement shall not exceed the Grant Amount identified at Page 1 of this Agreement. 2.10. Loss of Grant Funds. The Grantee agrees to remit to the Council in a prompt manner: any unspent grant funds, including any grant funds that are not expended prior to the Expiration Date identified at Page 1 of this Agreement; any grant funds that are not used for the authorized purposes; and any interest earnings described in Section 2.12 that are not used for the purposes of implementing the grant-fund ed Project activities described or identified in Attachments A and B . For the purposes of this Agreement, grant funds are "expended" prior to the Expiration Date if the Grantee pays or is obli gated to pay for expenses of eligible grant-fund ed Project act ivities that occurred prior to the Expiration Date and the eligible expenses were incurred prior to the Expiration Date. Unspent or unused grant funds and other funds remitted to the Council shall revert to the Counci l's Livable Communities Demonstration Account for distribution through application processes in future Funding Cycles or as otherwise permitted by law. 2.11. Payment Request Forms, Documentation, and Disbursements. The Council will disburse grant funds in response to written payment requests submitted by the Grantee and reviewed and approved by the Council's authorized agent. Written payment requests shall be made using payment request forms, the form and content of which will be determined by the Council. Payment request and other reporting forms will be provided to the Grantee by the Council. Payment requests must include the fo llowing documentation: Consultant/contractor invoices showing the time period covered by the invoice ; the specific grant-funded Project activities conducted or completed during the authorized time period within which e li gible costs may be in curred; and documentation supporting expenses including subcontractor and consultant invoices showing unit rates and quantities . Subcontractor markups shall not exceed ten percent (10%). The Council will disburse grant funds on a reimbursement basis or a "cost incurred" basis. The Grantee must provide with its written payment requests documentation that shows grant-funded Project activities actually have been completed . Subject to verification of each payment request form (and the required documentation) and approval for consistency with this Agreement, the Council will disburse a requested amount to the Grantee within two (2) weeks after receipt of a properly completed and verified payment reque st form . 2.12. Interest Earnings. If the Grantee earns any interest or other income from the grant funds received from the Counci l under this Agreement, the Grantee will use the interest earnings or income only for the purposes of implementing the Project activities described or identified in Attachments A and B. Page 6 of 10 Pages SG0/3-165 Villages Frost 1!11gli sh re1>ised I 29 14 G3, Attachment 1 Council Packet Page Number 64 of 163 DEMONSTRATION ACCOUNT DEVELOPMENTGRANTPROGAM 2.13. Effect of Grant. Issuance of this grant neither implies any Council responsibility for contamination, if any, at the Project site nor imposes any obligation on the Council to participate in any pollution cleanup of the Project site if such cleanup is undertaken or required. III. ACCOUNTING, AUDIT AND REPORT REQUIREMENTS 3.01. Accounting and Records. The Grantee agrees to establish and maintain accurate and complete accounts and records relating to the receipt and expenditure of all grant funds received from the Council. Notwithstanding the expiration and termination provisions of Sections 4.01 and 4.02 , such accounts and records shall be kept and maintained by the Grantee for a period of six (6) years following the completion of the Project activities described or identified in Attachments A and B or six (6) years following the expenditure of the grant funds, whichever occurs earlier. Accounting methods shall be in accordance with generally accepted accounting principles. 3.02. Audits. The above accounts and records of the Grantee shall be audited in the same manner as all other accounts and records of the Grantee are audited and may be audited or inspected on the Grantee 's premises or otherwise by individuals or organizations designated and authorized by the Council at any time, following reasonable notification to the Grantee, for a period of six (6) years following the completion of the Project activities or six (6) years following the expenditure of the grant funds, whichever occurs earlier. Pursuant to Minnesota Statutes section l 6C.05, subdivision 5, the books, records, documents and accounting procedures and practices of the Grantee that are relevant to this Agreement are subject to examination by the Council and either the Legislative Auditor or the State Auditor, as appropriate, for a minimum of six (6) years. 3.03. Report Requirements. The Grantee will report to the Council on the status of the Project activities described or identified in Attachments A and B and the expenditures of the grant funds. Submission of properly completed payment request forms (with proper documentation) required under Section 2.11 will constitute periodic status reports. The Grantee also must complete and submit to the Council a grant activity closeout report. The closeout report form must be submitted within 120 days afte r the expiration or termination of this Agreement, whichever occurs earlier. Within 120 days after the Expiration Date, the Grantee must complete and submit to the Council a certification of expenditures of funds form signed by the Grantee 's chief financial officer or finance director. The form and content of the closeout report and the certification form will be determined by the Council. These reporting requirements and the reporting requirements of Sections 2.05 and 2.06 shall survive the expiration or termination of this Agreement. 3.04. Environmental Site Assessment. The Grantee represents that a Phase I Environmental Site Assessment or other environmental review has been or will be carried out, if such environmental assessment or review is appropriate for the scope and nature of the Project activities funded by this grant, and that any environmental issues have been or will be adequately addressed. IV. AGREEMENT TERM 4.01. Term. This Agreement is effective upon execution of the Agreement by the Council. Unless terminated pursuant to Section 4.02, this Agreement expires on the "Expiration Date" identified at Page 1 of this Agreement. ALL GRANT FUNDS NOT EXPENDED BY THE GRANTEE PRIOR TO THE EXPIRATION DATE SHALL REVERT TO THE COUNCIL. Page 7 of 10 Pages S G0/3-165 Villages Frost Eng lish revised 1 29 1 ./ G3, Attachment 1 Council Packet Page Number 65 of 163 DEMONSTRATION ACCOUNT DEVELOPMENTGRANTPROGAM 4.02. Termination. This Agreement may be terminated by the Council for cause at any time upon fourteen (14) calendar days ' written notice to the Grantee. Cause shall mean a material breach of this Agreement and any amendments of this Agreement. If this Agreement is terminated prior to the Expiration Date , the Grantee shall receive payment on a pro rata basis for eligible Project activities described or identified in Attachments A and B that have been completed prior to the termination. Termination of this Agreement does not alter the Council's authority to recover grant funds on the basis of a later audit or other review, and does not alter the Grantee's obligation to return any grant funds due to the Council as a result of later audits or corrections. If the Council determines the Grantee has failed to comply with the terms and conditions of this Agreement and the applicable provisions of the Metropolitan Livable Communities Act, the Council may take any action to protect the Council's interests and may refuse to disburse additional grant funds and may require the Grantee to return all or part of the grant funds already disbursed . 4.03. Amendments and Extension. The Council and the Grantee may amend this Agreement by mutual agreement. Amendments or an extension of this Agreement shall be effective only on the execution of written amendments signed by authorized representatives of the Council and the Grantee. If the Grantee needs additional time within which to complete grant-funded act ivities and commence the Project, the Grantee must submit to the Council AT LEAST NINETY (90) CALENDAR DAYS PRIOR TO THE EXPIRATION DATE, a resolution of the Grantee 's governing body requesting the extension and a written extension request. The forn1 and content of the written extension request and instructions for requesting an extension are avai lable online at: http://www.metrocouncil.org . THE EXPIRATION DATE MAY BE EXTENDED, BUT THE PERIOD OF ANY EXTENSION(s) SHALL NOT EXCEED TWO (2) YEARS BEYOND THE ORIGINAL EXPIRATION DATE IDENTIFIED AT PAGE 1 OF THIS AGREEMENT. V. GENERAL PROVISIONS 5.01. Equal Opportunity. The Grantee agrees it will not discriminate a gainst any employee or appli cant for employment because of race, color, creed, religion, nationa l origin, sex, marital status, status with regard to public assistance, membership or activity in a local civi l rights commission, disability, sexual orientation or age and will take affirmative act ion to insure applicants and employees are tre ated equally with respect to all aspects of employment, rates of pay and other forms of compensation, and selection for training. 5.02. Conflict of Interest. The members, officers and employees of the Grantee shall comply with all applicable state statutory and regul atory conflict of interes t laws and provisions. 5.03. Liability . Subject to the limitations provided in Minnesota Statutes chapter 466, to the fullest extent permitted by law, the Grantee shall defend, indemnify and hold harmless the Counci l and its members, employees and agents from and against all claims, damages, lo sses and expenses, including but not limited to attorneys' fee s, arising out of or resulting from the conduct or implementation of the Project activities funded by th is grant, except to the extent the claims, damages, losses and expenses arise from the Council 's own negligence. C laims included in this indemnification include, without limitation, any claims asserted pursuant to the Minnesota Environmental Response and Liability Act (MERLA), Minnesota Statutes chapter 115B, the federal Comprehensive Environmental Response, Compensation, and Liability Act of 1980 (C ERCLA) as Page 8 of I 0 Pages SGOJJ-165 Villages Fro s/ Engli sh revised 1129 /./ G3, Attachment 1 Council Packet Page Number 66 of 163 DEMONSTRATION ACCOUNT DEVELOPMENTGRANTPROGAM amended, United States Code, title 42, sections 9601 et seq., and the federal Resource Conservation and Recovery Act of 1976 (RCRA) as amended, United States Code, title 42, sections 6901 et seq. This obligation shall not be construed to negate, abridge or otherwise reduce any other right or obligation of indemnity which otherwise would exist between the Council and the Grantee. The provisions of this section shall survive the expiration or termination of this Agreement. This indemnification shall not be construed as a waiver on the part of either the Grantee or the Council of any immunities or limits on liability provided by Minnesota Statutes chapter 466, or other applicable state or federal law. 5.04. Acknowledgments and Signage. The Grantee will acknowledge the financial assistance provided by the Council in promotional materials, press releases, reports and publications relating to the Project. The acknowledgment will contain the following or comparable language: Financing for this project was provided by the Metropolitan Council Metropolitan Livable Communities Fund. Until the Project is completed, the Grantee shall ensure the above acknowledgment language, or alternative language approved by the Council 's authorized agent, is included on all signs (if any) located at Project or construction sites that identify Project funding partners or entities providing financial support for the Project. The acknowledgment and signage should refer to the "Metropolitan Council" (not "Met Council" or "Metro Council"). 5.05. Permits, Bonds and Approvals. The Council assumes no responsibility for obtaining any applicable local , state or federal licenses, permits, bonds, authorizations or approvals necessary to perform or complete the Project activities described or identified in Attachments A and B. The Grantee and its developer(s), if any, must comply with all applicable licensing, permitting, bonding, authorization and approval requirements of federal, state and local governmental and regulatory agencies, including conservation districts. 5.06. Subgrantees, Contractors and Subcontractors. The Grantee shall include in any subgrant, contract or subcontract for Project activities appropriate provisions to ensure sub grantee , contractor and subcontractor compliance with all applicable state and federal laws and this Agreement. Along with such provisions, the Grantee shall require that contractors and subcontractors performing work covered by this grant comply with all applicable state and federal Occupational Safety and Health Act regulations. 5.07. Stormwater Discharge and Water Management Plan Requirements . If any grant funds are used for urban site redevelopment, the Grantee shall at such redevelopment site meet or require to be met all applicable requirements of: (a) Federal and state laws relating to stormwater discharges including, without limitation, any applicable requirements of Code of Federal Regulations, title 40, parts 122 and 123; and (b) The Council 's 2030 Water Resources Management Policy Plan and the local water management plan for the jurisdiction within which the redevelopment site is located. Page 9 of I 0 Pages SG OI J-165 Vi llages Frost Engli sh revised !12911./ G3, Attachment 1 Council Packet Page Number 67 of 163 DEMONSTRATION ACCOCNT DEVELOPMENT GRANT PROGAM 5.08. Authorized Agent. Payment request forms , written reports and correspondence submitted to the Council pursuant to this Agreement shall be directed to: Metropolitan Council Attn: LCA Grants Administration 390 Robert Street North Saint Paul , Minnesota 55101-1805 5.09. Non-Assignment. Minnesota Statutes section 473.253, subdivision 2 requires the Council to distribute grant funds to eligible "municipalities," metropolitan-area counties or "development authorities" for projects in municipalities participating in the Local Housing Incentives Account program. Accordingly, this Agreement is not assignable and shall not be assigned by the Grantee. 5.10. Warranty of Legal Capacity. The individuals signing this Agreement on behalf of the Grantee and on behalf of the Council represent and warrant on the Grantee's and the Council 's behalf respectively that the individuals are duly authoriz ed to execute this Agreement on the Grantee's and the Council 's behalf respectively and that this Agreement constitutes the Grantee's and the Council 's valid, binding and enforceable agreements. IN WITNESS WHEREOF, the Grantee and the Council have caused this Agreement to be executed by their duly authori zed representatives. This Agreement is effective on the date of final execution by the Council. CITY OF MAPLEWOOD By: Date: By: T itle: Date: R. Charles Ahl City Manager SG0 /3-165 Vi llages Fro st En glish METROPOLITAN COUNCIL Date: Page I 0 of I 0 Pages Guy Peterson, Director Community Deve lopment Division revised /12911.J G3, Attachment 1 Council Packet Page Number 68 of 163 DEMONSTRATION ACCOUNT DEVELOPMENTGRANTPROGAM ATTACHMENT A PROJECT SUMMARY This attachment comprises this page and the s ucceeding page(s) which contain(s) a summary of the Project id entified in the application for Livable Communities Demonstration Account grant funds submitted in response to the Council's notice of availability of Demonstration Account grant funds for the Funding Cycle identified at Page 1 of this Agreement. The summary reflects the proposed Project for which the Grantee was awarded grant funds by the Council Action, and may reflect changes in Project funding sources, changes in funding amounts, or minor changes in the proposed Project that occurred subsequent to application submission. The application is incorporated into this Agreement by reference and is made a part of thi s Agreement as follows. If the application or any provi s ion of the application conflicts with or is inconsistent with the Council Action , other provisions of thi s Agreement, or the Project summary contained in this Attachment A, the terms, descriptions and dollar amounts reflected in the Council Action or contained in thi s Agreement and the Project summ ary s hall prevail. For the purposes of resolving conflicts or inconsi stencies, the order of precedence is: (1) the Council Action; (2) thi s Agreement; (3) the Project summary; a nd (4) the grant application. G3, Attachment 1 Council Packet Page Number 69 of 163 Grant# Type: Applicant Project Name Project Location Council District Project Detail (Re) Development summary of project to commence by 12/31/2016 Jobs (FTEs) Net tax capacity increase Total housinq units ·---· Affordable units (60% AMI) --- Anticipated # bedrooms Anticipated total development cost Anticipated private funds leveraqed Anticipated other public funds leveraged Comments/ Demonstration value Funding Reauested amount Previous LCA fundinq Use of funds $1,000.000 $400 000 $400,000 $100,000 $1,900,000 Livable Communities Project Summary SG2013-165 Livable Communities Demonstration Account City of Maplewood Villages at Frost and English Intersection of Frost and English Streets 11 -Sandy Rummel The project is the redevelopment of the Maplewood Bowl site and consists of a three-phase residential and commercial mixed-use project. The first phase will consist of 55 to 65 units of affordable housing. The second phase will include 65 to 100 units of senior affordable or senior assisted living housing. Finally, the third phase will consist of 6,000 to 10,000 square feet of commercial space. In addition to the redevelopment work, this project would include street improvements from Phalen Place to English Street and Ripley Avenue to the Gateway Trail. Sidewalks improvements would be made from Phalen Place to English Street. Improvements to the area's sanitary sewer, water main and storm sewer drainage systems would also be made. Finally, the streetscaping and place making elements installed during Phase One of the neighborhood's redevelopment would be continued as part of this redevelopment. These elements would be installed between Phalen Place and Enqlish Street. 45 -Construction 42 -Permanent $61,143 -33% increase 120 91 at 60% AMI -64 senior, 27 multifamily 20 at 50% AMI -multifamily 9 at 30% AMI -multifamil}' -----~ 63 - 1 bed room 44 - 2 bedroom 13 - 3 bed room $24.7 million $16.9 million $5.9 million • $2,427,206 -MN Housing • $3.510 000 -Citv of Maolewood Demonstrates how to encourage and enhance pedestrian traffic in a primarily auto-oriented area through re-engineering of streets that provide more on- street parking and connecting elements. This project will show intensification on a heavy-use bus route in a suburban location and will be a strong catalyst for additional investment in the area. $1.900.000 2006 -$1.800,000 LCDA -relinauished Uses to be completed bv 12/31/2016 Site assembJ.:t Frost Avenue imorovements/reconstruction Frost Avenue sidewalks, liqhtinq and furnishinqs Stormwater management im[!rovements TOTAL 1 G3, Attachment 1 Council Packet Page Number 70 of 163 ATTACHMENT B PROJECT LOCATION(S) This attachment comprises this page and the succeeding page( s) which contain aerial photography or drawings that identify the specific location(s) within the Project boundaries for which the Grantee must use the grant funds. The attached photography or drawings also may identify the types of eligible activities for which the grant funds must be used at specific locations within the Project boundaries. G3, Attachment 1 Council Packet Page Number 71 of 163 G3, Attachment 1Council Packet Page Number 72 of 163 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Shann Finwall, AICP, Environmental Planner DATE: November 19, 2014 SUBJECT: Approval of a Resolution Authorizing the MPCA Environmental Assistance Grant for the Commercial/Industrial Energy Efficiency Project Introduction Maplewood adopted a Green Building Code in 2013. The Code provisions exceed state energy codes and provide green building standards that will reduce the negative impacts of the built environment on the natural environment. The Code applies to City owned and financed buildings and outlines a future incentive plan for private property owners choosing voluntary commitment to the Code. Background The Environmental Assistance Grant Program is administered by the Minnesota Pollution Control Agency (MPCA). Through the grant the MPCA seeks to encourage environmentally- sustainable practices and approaches to pollution prevention and resource conservation. There is approximately $1 million in grant funds available during the 2014-2015 grant round. The City of Maplewood applied for a grant under the City Sustainability Policy Development focus area in order to implement the Green Building Program. The MPCA awarded the City a $20,000 grant for this program. Discussion The $20,000 grant funds will be used to support the establishment of a Green Building Code Incentive Program. The work plan includes the following objectives and tasks: 1. Objective 1 of 8 -- Property Accessed Clean Energy Program Task: Implement a Property Assessed Clean Energy (PACE) program in Maplewood to offer financial lending opportunities for energy efficiency projects to all commercial and industrial buildings. 2. Objective 2 of 8 – Partners in Energy Task: Implement the Partners in Energy program in Maplewood. The program includes a partnership with Xcel Energy for community support program offering tools and resources to develop and implement an energy action plan. As part of the program, the City will appoint an energy action team that will meet over a three-month period to create the City’s energy goals. One of the goals that will be outlined in the energy action plan is the implementation of the Green Building Code incentive program to assist commercial and industrial buildings with energy efficiency projects. 3. Objective 3 of 8 - Education and Outreach Task: Provide education and outreach to all commercial and industrial building owners in Maplewood on the City’s Green Building Code and opportunities for energy efficiency and sustainability. G4 Council Packet Page Number 73 of 163 4. Objective 4 of 8 -- Incentive Program Task: Create an incentive program to promote voluntary compliance with the Maplewood Green Building Code by funding building recommissioning studies and recommended improvements for commercial and industrial buildings. Properties participating in the incentive program will be required to implement as many energy efficiency or sustainability projects specified in the study as the City’s funding can cover. Properties must also submit three years of energy use performance data to the City. This data will be entered into separate accounts associated with the City of Maplewood's Minnesota B3 program. 5. Objective 5 of 8 – B3 Account for Private Properties Task: Create separate B3 accounts for private properties participating in the Maplewood Green Building Program. 6. Objective 6 of 8 -- Partnerships Task: Through education, outreach, and reporting on the Green Building Code the City will build partnerships with commercial and industrial building owners. This will allow the City to offer technical assistance and guidance on future building, energy efficiency, and sustainability projects. 7. Objective 7 of 8 -- Evaluation Task: Evaluate results of the Maplewood Green Building Program. 8. Objective 8 of 8 - Reporting Task: Submit reports to the MPCA. Budget Impact The $20,000 grant will be issued to the City after the execution of a grant agreement in increments of 75 percent and 25 percent. The grant requires a 25 percent match which will be covered by the $5,000 Great Plains Institute Grant for a Commercial/Industrial Energy Efficiency Project (Green Building Code Incentive Program). Recommendation Approve the attached resolution (Attachment 1). The resolution authorizes the MPCA Environmental Assistance grant for the Commercial/Industrial Energy Efficiency Project (Green Building Code Incentive Program) as outlined above and authorizes City Manager Coleman to sign the grant agreement on behalf of the City. Attachments 1. Resolution Authorizing the MPCA Environmental Assistance Grant for the Commercial/Industrial Energy Efficiency Project (Green Building Code Incentive Program) G4 Council Packet Page Number 74 of 163 RESOLUTION NO. _______ Resolution Authorizing the MPCA Environmental Assistance Grant for the Commercial/Industrial Energy Efficiency Project WHEREAS, in July 2014 the City of Maplewood has applied for a grant from the Minnesota Pollution Control Agency (MPCA), under its FY 2014-2015 Environmental Assistance Grant Program; and WHEREAS, in August 2014 the MPCA awarded Maplewood $20,000 for a Commercial/Industrial Energy Efficiency Project called the Green Building Code Incentive Program; WHEREAS, MPCA requires that the City of Maplewood enter into a grant agreement with the MPCA that identifies the terms and conditions of the funding award based on the objectives outlined below: 1.Objective 1 of 8 -- Property Accessed Clean Energy Program Task: Implement a Property Assessed Clean Energy (PACE) program in Maplewood to offer financial lending opportunities for energy efficiency projects to all commercial and industrial buildings. 2.Objective 2 of 8 – Partners in Energy Task: Implement the Partners in Energy program in Maplewood. The program includes a partnership with Xcel Energy for community support program offering tools and resources to develop and implement an energy action plan. As part of the program, the City will appoint an energy action team that will meet over a three-month period to create the City’s energy goals. One of the goals that will be outlined in the energy action plan is the implementation of the Green Building Code incentive program to assist commercial and industrial buildings with energy efficiency projects. 3.Objective 3 of 8 - Education and Outreach Task: Provide education and outreach to all commercial and industrial building owners in Maplewood on the City’s Green Building Code and opportunities for energy efficiency and sustainability. 4.Objective 4 of 8 -- Incentive Program Task: Create an incentive program to promote voluntary compliance with the Maplewood Green Building Code by funding building recommissioning studies and recommended improvements for commercial and industrial buildings. Properties participating in the incentive program will be required to implement as many energy efficiency or sustainability projects specified in the study as the City’s funding can cover. Properties must also submit three years of energy use performance data to the City. This data will be entered into separate accounts associated with the City of Maplewood's Minnesota B3 program. 5.Objective 5 of 8 – B3 Account for Private Properties Task: Create separate B3 accounts for private properties participating in the Maplewood Green Building Program. 6.Objective 6 of 8 -- Partnerships Task: Through education, outreach, and reporting on the Green Building Code the City will build partnerships with commercial and industrial building owners. This will allow the 1 G4, Attachment 1 Council Packet Page Number 75 of 163 City to offer technical assistance and guidance on future building, energy efficiency, and sustainability projects. 7.Objective 7 of 8 -- Evaluation Task: Evaluate results of the Maplewood Green Building Program. 8.Objective 8 of 8 - Reporting Task: Submit reports to the MPCA. BE IT RESOLVED THAT the City of Maplewood hereby agrees to enter into and sign a grant agreement with the MPCA to carry out the project specified therein and to comply with all of the terms, conditions, and matching provisions of the grant agreement and authorizes and directs Melinda Coleman, City Manager, to sign the grant agreement on its behalf. The Maplewood City Council adopts this resolution on November 11, 2014. SIGNED: WITNESSED: Mayor ______________________________ City Clerk_________________________ Date________________________________ Date_____________________________ 2 G4, Attachment 1 Council Packet Page Number 76 of 163 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Chris Swanson, Environmental and City Code Specialist Michael Martin, AICP, Planner DATE: November 17, 2014 SUBJECT: Approval of a Conditional Use Permit Review, Kline Auto World, 2610 Maplewood Drive Introduction The conditional use permit (CUP) for Kline Auto World is due for its annual review. The CUP was required to sell used cars at the former Mitsubishi dealership building located at 2610 Maplewood Drive. The city ordinance requires a CUP to sell only used cars. Background August 27, 1984, the city council approved the use and plans for a new car dealership. September 27, 1993, the city council approved a CUP to expand an automobile maintenance garage within 350 feet of a residential lot line. April 23, 2012, the city council approved a CUP to allow the sale of used cars. December 9, 2013 the council reviewed this permit. Discussion No building construction was required as part of this approval. During an inspection of the site by staff last year some trash and debris were found on the north side of the site and two “temporary” signs, which had footings placed in the ground, were identified. Staff informed the property owner to clean up the site and remove the “temporary” signs. The site was cleaned up and all other conditions of approval were being met. Staff recommends reviewing this permit again only if a problem arises or if changes are proposed. Budget Impact None. G5 Council Packet Page Number 77 of 163 Recommendation Review the conditional use permit for Kline Auto World, 2610 Maplewood Drive permit again only if a problem arises or if changes are proposed. Attachments 1. Location Map 2. April 23, 2012 City Council Minutes G5 Council Packet Page Number 78 of 163 2610 Maplewood Drive Use Car Sales LotLocation Map and Aerial Photo Attachment 1 Used Car Sales Council Packet Page Number 79 of 163 MINUTES MAPLEWOOD CITY COUNCIL 7:00p.m., Monday, April23, 2012 Council Chambers, City Hall Meeting No. 08-12 J. NEW BUSINESS 1. Consideration of Conditional Use Permit Request for Used Car Sales- Kline Auto World, 2610 Maplewood Drive City Planner Martin presented the staff report and answered questions of the council. Jan Shulte, representing Kline Auto addressed and answered questions of the council. Jean Andersen, North St. Paul Resident addressed and answered questions of the council. Councilmember Llanas moved to approve the Resolution for the Conditional Use Permit to allow the sale of used cars at 2610 Maplewood Drive. RESOLUTION 12-4-721 CONDITIONAL USE PERMIT WHEREAS, Mr. Rick Kline, representing Kline Auto World, applied for a conditional use permit to sell used cars. WHEREAS, Section 44-512(5) of the city ordinances requires a conditional use permit for the sale and leasing of used motor vehicles. WHEREAS, this permit applies to the property located at 2610 Maplewood Drive. The legal description is: Speiser's Arbolada, subject to road and easements and vacated road accruing and except Northeasterly 3 feet; Lot 12, also part of Lots 5 and 10 lying northerly of a line 240 feet northerly of and par with the South line of Block 1 and all of Lot 4 and Lot 11, Block 1; and Speiser's Arbolada, subject to road and easements and vacated road accruing; part of Lots 5 and 10 lying southerly of a line 240 feet northerly of and par with the South line of Block 1 and all of Lots 6 through 9, Block 1. WHEREAS, the history of this conditional use permit is as follows: 1. On March 20, 2012, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the report and recommendation of city staff. The planning commission recommended that the city council approve this permit. G5, Attachment 2 Council Packet Page Number 80 of 163 2. On April 23, 2012, the city council considered reports and recommendations of the citystaff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and this Code. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause no more than minimal adverse environmental effects. Approval is subject to the following conditions: 1. The city council shall review this permit in one year. 2. All activity shall be confined to the site. There shall be no loading or unloading of vehicles on the street rights-of-way. 3. The applicant shall comply with and observe the city's noise ordinance as it relates to PA systems or any other business activity. 4. Comply with all city ordinance requirements for signage and parking. The Maplewood City Council approved this resolution on April 23, 2012. Seconded by Councilmember Koppen Ayes - Mayor Rossbach, Council Member Cardinal, Koppen and Llanas Nays- Councilmember Juenemann The motion passed. G5, Attachment 2 Council Packet Page Number 81 of 163 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Chris Swanson, Environmental and City Code Specialist Michael Martin, AICP, Planner DATE: November 17, 2014 SUBJECT: Approval of a Conditional Use Permit Review, St. Paul Hmong Alliance Church, 1770 McMenemy Street Introduction The conditional use permit (CUP) for the St. Paul Hmong Alliance Church is due for its annual review. Background On November 24, 1986, the city council granted a conditional use permit for a church at this location. On May 12, 1997, the city council approved a CUP revision and the design plans for this site. These requests were for the church to expand their building by adding space for Sunday school and a solarium to the front of the church. On July 8, 2002, the city council approved a CUP revision and design plans for this site. These requests were for the church to expand their parking lot to the south and to add a playground to their property. On December 12, 2011, the city council approved a CUP revision and design plans for this site. These requests were for the church to add onto the building, enlarge the parking lot and to provide a driveway connection to DeSoto Street. On December 10, 2012, the city council reviewed this permit. On December 9, 2013 the city council reviewed this permit. Discussion Construction of this project is complete. Staff has fielded a few questions and complaints from adjacent neighbors and has addressed issues with the applicant as needed. The applicant has been proactive regarding any staff inquiries. Construction is completed but staff recommends reviewing this permit again in one year to ensure that the landscape survives. G6 Council Packet Page Number 82 of 163 Budget Impact None. Recommendation Extend the approval of the conditional use permit for the St. Paul Hmong Alliance Church and review again in one year. Attachments 1. Location Map 2. December 12, 2011 City Council Minutes G6 Council Packet Page Number 83 of 163 Council Packet Page Number 84 of 163 G6, Attachment 2 Council Packet Page Number 85 of 163 G6, Attachment 2 Council Packet Page Number 86 of 163 G6, Attachment 2 Council Packet Page Number 87 of 163 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Chris Swanson, Environmental and City Code Specialist Michael Martin, AICP, Planner DATE: November 17, 2014 SUBJECT: Approval of a Conditional Use Permit Review for Agropur, 2080 Rice Street Introduction The conditional use permit (CUP) for the Agropur is due for its annual review. Background June 27, 1994: The city council granted a CUP for Schroeder Milk to expand the facility. June 28, 1999: The city council approved a CUP revision for a three-phase facility expansion project. The council also approved design plans and tax increment financing. April 28, 2003: The city council approved the vacation of an unneeded water main easement within the applicant’s property. On December 9, 2013: The city council approved a CUP revision for an addition. City ordinance requires a CUP for “processing and distribution stations for beverages.” Discussion Agropur has completed the construction of its tank room addition at 2080 Rice Street. There was no affect on landscaping since the proposed addition did not involve any alteration to the existing planted areas and all the required site work has been completed. Staff recommends reviewing this permit again only if a problem arises or if changes are proposed. Budget Impact None. Recommendation Approve the conditional use permit for a planned unit development for Agropur, 2080 Rice Street, and review the permit only if problem arises or if changes are proposed. G7 Council Packet Page Number 88 of 163 Attachments 1. Location Map 2. December 9, 2013 City Council Minutes G7 Council Packet Page Number 89 of 163 G7, Attachment 1 Council Packet Page Number 90 of 163 The motion passed. J. NEW BUSINESS 1. Approval of Transfer of City-Owned Real Property Between City and EDA, Castle Avenue and Van Dyke Street a. Approval of Transfer Assistant City Manager Coleman gave the staff report. Councilmember Juenemann 2. Approval of a Conditional Use Permit Revision and Design Plans for Agropur, 2080 Rice Street moved to approve the transfer of city-owned real property located on the southeast corner of Castle Avenue and Van Dyke Street from the city of Maplewood to the Maplewood Area Economic Development Authority; this approval authorizes the city manager and city attorney to legally transfer ownership of the property. Seconded by Councilmember Koppen Ayes – All The motion passed. Senior Planner Ekstrand gave the staff report. Planning Commissioner Trippler was present and addressed the council to give the report from the Planning Commission. Councilmember Juenemann A. Adopt the resolution amending the conditional use permit for Agropur (formerly the Schroeder Milk site), located at 2080 Rice Street for their proposed 3,540-square-foot building addition. Approval is based on the findings required by city ordinance and subject to the following conditions (additions are underlined): moved to: 1. All construction shall follow the site plan approved by the city date-stamped October 31, 2013 . The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. If the city council determines there is not enough on-site parking, the council may require that the property owner provide additional parking. B. Approve the plans date-stamped October 31, 2013 for the proposed tank room addition to Agropur, located at 2080 Rice Street. Approval is subject to the following conditions: 1. The materials and color of the proposed tank room addition shall match the exterior materials and color of the contiguous part of the existing building. G7, Attachment 2 Council Packet Page Number 91 of 163 2. The applicant shall comply with all requirements of the assistant fire chief and building official. 3. The applicant shall comply with all requirements of the city’s engineering department. Resolution 13-12-1016 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Agropur, Inc. has applied for a conditional use permit revision to construct a 3,540-square-foot tank room addition at their facility. WHEREAS, Section 44-512(2) of the city ordinances requires a conditional use permit for processing and distributing stations for beverages. WHEREAS, this permit applies to the property located at 2080 Rice Street. The property identification numbers for these properties are: 182922220016 and 182922220017 WHEREAS, the history of this conditional use permit is as follows: 1. On November 19, 2013, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On December 9, 2013, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police G7, Attachment 2 Council Packet Page Number 92 of 163 and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city date-stamped October 31, 2013. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. If the city council determines there is not enough on-site parking, the council, may require that the property owner provide additional parking. The Maplewood City Council approved this resolution on December 9, 2013. Seconded by Councilmember Cardinal Ayes – All The motion passed. 3. Approval of a Parking Reduction for Maplebrook Pet Care Center, 2811 White Bear Avenue Senior Planner Ekstrand gave the staff report. Councilmember Juenemann 1. The pet care center does not need more than the proposed 15 parking spaces for their staff and customers. moved to approve: Approve the parking reduction to allow 15 parking spaces at the Maplebrook Pet Care Center, located at 2811 White Bear Avenue. This parking reduction is based on the following reasons: 2. By reducing the number of parking spaces to 15, the property owner can resolve an erosion problem by installing a rain water garden in the parking lot. If a parking shortage develops, the property owner shall restore parking to the area planned for the new rain water garden or seek to use parking from an adjacent or nearby parking lot. 3. The property owner shall construct a trash enclosure to contain and conceal their two dumpsters as required by city code. The property owner shall work with staff for approval of the design which must be compatible with the building and must have a closeable gate which also conceals the dumpsters. The trash enclosure shall be constructed even if the G7, Attachment 2 Council Packet Page Number 93 of 163 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Planner DATE: September 3, 2013 SUBJECT: Approval of a Conditional Use Permit Review, The Shores at Lake Phalen, 1870 East Shore Drive Introduction The conditional use permit (CUP) for The Shores at Lake Phalen planned unit development (PUD) is due for its annual review. This PUD is for a 105-unit senior housing facility at 1870 East Shore Drive. Background July 25, 2006, the city council held a public hearing to review the closure of the St. Paul Tourist Cabin site. This hearing was required by state law to review the impacts that the park closing might have on the displaced residents. March 12, 2007, the city council approved the Gladstone Neighborhood Redevelopment Plan. This plan will help guide the redevelopment of the Gladstone area with a mixture of 650 new housing units and neighborhood retail and commercial uses. August 13, 2007, the city council approved the following land use requests for the original Shores development proposal, a 180-unit senior housing apartment complex: 1. Street Right-of-way vacation 2. Public easement vacation 3. Preliminary Plat 4. Conditional Use Permit for Planned Unit Development 5. Design Approval August 9, 2010, the city council approved the following land use requests for the revised Shores development, now a 105-unit project: 1. Lot Division 2. Wetland Buffer Variance 3. Conditional Use Permit for Planned Unit Development 4. Design Approval September 12, 2011, September 10, 2012 and September 9, 2013, the city council reviewed the CUP for the Shores at Lake Phalen and requested to review the permit again in one year. G8 Council Packet Page Number 94 of 163 Discussion Construction on this project is complete. Upon staff’s site inspection it was found that a temporary overflow parking lot had been built on the vacant lot to the south. Greg Johnson, of Coventry Senior Living, stated this lot was put in because the site was experiencing a shortage of parking on special event days. Staff advised Mr. Johnson that in order to keep the parking lot an amendment to the PUD would need to be approved and the lot itself would need to be built to city requirements. Mr. Johnson stated that the developers of Phase 2 of the Shores project would be approaching the city by the end of the year to start discussions and that parking for both phases would then be addressed. This is satisfactory to staff, however, if Phase 2 has yet to commence by the time this permit is up for review in 2015 Mr. Johnson must apply for a PUD amendment or remove the overflow lot. Budget Impact None. Recommendation Extend the approval of the conditional use permit for The Shores at Lake Phalen and review again in one year. Attachments 1. Location Map 2. August 9, 2010 City Council Minutes G8 Council Packet Page Number 95 of 163 The Shores of Lake Phalen- Request for Conditional Use Permit, CDRB Review , Wetland Variance and Lot Division κ●′′●″ 1●″●nrl/ I Cou?se t ' も η ● ● ●。 ヾ `ロ 昴 贔 雪唇 ■」0鴨 Proposed Senior Housing Complex Le*e Phelen ↑ NORTH Location Map City of Maplewood May 25,2010 G8, Attachment 1 Council Packet Page Number 96 of 163 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, August 9, 2010 Council Chambers, City Hall Meeting No. 17-10 J. NEW BUSINESS 1. Approval of The Shores at Lake Phalen – Planned Unit Development, Wetland Buffer Variance, Lot Division and Design Review, 940 Frost Avenue a. Planner, Michael Martin gave the report and answered questions of the council. b. Ron Leaf, Consultant, representing SEH, Vadnais Heights addressed the council. c. Community Design Review Board Member, Matt Ledvina addressed the council. d. Assistant City Manager, Public Works Director, Chuck Ahl answered questions of the council. e. City Engineer, Deputy Public Works Director, Michael Thompson answered questions of the council. f. City Attorney, Alan Kantrud answered questions of the council. g. Environmental Planner, Shann Finwall answered questions of the council. h. Jim Schloomer, Architect, Kaas Wilson Architects, Minneapolis, addressed and answered questions of the council. i. Albert Miller,Developer, Maplewood Senior Living, LLC addressed the council. Councilmember Wasiluk CONDITIONAL USE PERMIT RESOLUTION NO. 10-08-441 moved to approve the Conditional Use Permit Resolution for the Planned Unit Development for The Shores at Lake Phalen, 940 Frost Avenue. WHEREAS, Link Wilson, Kaas Wilson Architects Representing Jack Rajchenbach and Albert Miller of Maplewood Senior Living, LLC, applied for a conditional use permit for a planned unit development to construct a 105-unit senior housing complex known as The Shores at Lake Phalen. WHEREAS, this permit applies to the following property: Address: 940 Frost Avenue Property Identification Number: 16-29-22-31-0025 Existing Legal Description: That part of Government Lot 2, Sec. 16, T. 29, R. 22, Ramsey County, Minnesota which lies S’ of Frost Avenue as described in Document No. 1999021, W’ of Frost Avenue Connection as described in Document No. 1999021, N’ of East Shore Drive as described in Document No. 367903, and NE’ of a line described as commencing G8, Attachment 2 Council Packet Page Number 97 of 163 at the center of said Section 16, thence S 89 degrees 32 minutes 38 seconds W, assumed bearing, along the N line of said Government Lot 2, 1130.00 feet, to the point of beginning; thence South 27 degrees 23 minutes 03 seconds East, 1121.18 feet to an angle in the north line of said East Shore Drive, said angle point being 658.56 feet westerly of the East line of said government lot 2 as measured along the N line of said East Shore Drive and said line there terminating. New Legal Description (After Lot Division): All that part of Lot 1, Block 1, The Shores of Lake Phalen, Ramsey County, Minnesota that lies northerly of the following described line: Commencing at the southwest corner of said Lot 1, thence North 27 degrees 23 minutes 03 second West, along the southwesterly lot line of said Lot 1, a distance of 509.1 feet to the point of beginning of the line to be described; thence North 64 degrees 53 minutes 46 seconds East, a distance of 160.32 feet; thence North 69 degrees 51 minutes 35 seconds East a distance of 105.83 feet; thence South 61 degrees 19 minutes 41 seconds East, a distance of 74.90 feet to a point on the easterly line of said Lot 1 and there terminating. WHEREAS, the history of this conditional use permit is as follows: 1. On June 15, 2010, the planning commission held a public hearing. City staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports from the city staff. 2. On August 9, 2010, the city council reviewed this request. The city council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council passed the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city’s comprehensive plan and this Code. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. G8, Attachment 2 Council Packet Page Number 98 of 163 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause no more than minimal adverse environmental effects. Approval is subject to the following conditions: a. The engineering department shall review and determine approval of all final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department’s June 7, 2010 review. b. All construction shall follow the plans date-stamped May 24, 2010, and with revisions as noted in this approval. The city council may approve major changes to the plans. City staff may approve minor changes to the plans. c. The project is approved with 28 underground and 24 surface parking spaces. This is a parking reduction of 158 parking spaces (210 parking spaces are required per city code). d. The project is approved with a 147 square foot floor area reduction in the required unit floor area for the memory care and assisted living studio units (580 square foot units are required per city code; 433 to 578 square foot units are proposed). e. The project is approved with a 20-foot front yard setback along Frost Avenue for the one-story dining room and kitchen portion of the building (30-foot front yard setback required per city code). f. The project is approved with storage space of not less than 30 cubic feet for the memory care and transitional care units (120 cubic feet of storage area per unit required per city code). g. All signs on the property must be approved by the community design review board. h. Approval is conditioned on the owner constructing or funding a Gladstone neighborhood entry monument sign at the intersection of Frost Avenue and East Shore Drive. i. Approval is conditioned on the applicant implementing interior or exterior signage which reflects the previous use of the property as the St. Paul Tourist Cabin site. G8, Attachment 2 Council Packet Page Number 99 of 163 j. The approved landscape plan and tree preservation requirements shall be subject to monitoring by city staff to assure compliance. Minor modifications to these plans shall be subject to review by staff while major modifications shall require city council approval. k. The proposed construction must be substantially started within one year of city council approval or the permit shall end. The city council may extend this deadline for one year. l. The city council shall review this permit in one year. The Maplewood City Council passed this resolution on August 9, 2010 Seconded by Councilmember Juenemann. Ayes – All The motion passed. Mayor Rossbach moved to approve the Design Review for The Shores at Lake Phalen, 940 Frost Avenue. Seconded by Councilmember Juenemann. Ayes – All The motion passed. Councilmember Nephew moved to approve the Lot Division for The Shores at Lake Phalen, 940 Frost Avenue with the modification of staff to achieve the target density level. Seconded by Councilmember Llanas. Ayes – All The motion passed. Mayor Rossbach moved to approve the Wetland Buffer Variance Resolution for The Shores at Lake Phalen, 940 Frost Avenue.(Staff will bring the Wetland Buffer Variance Resolution back to the city council on August 23, 2010 with the changes recommended by the city council). Seconded by Councilmember Juenemann. Ayes – Mayor Rossbach, Councilmembers Juenemann, Llanas, & Wasiluk Nay – Councilmember Nephew The motion passed. G8, Attachment 2 Council Packet Page Number 100 of 163 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Terrie Rameaux, HR Coordinator DATE: November 17, 2014 SUBJECT: Approval of Resolution Accepting Insurance Labor-Management Committee’s (LMC) Recommendations for Employee Insurance Benefits for 2015 Introduction/Background The City recently went through their annual renewal process for employee insurance benefits. In accordance with MN State Statute 471.6161, Subd. 4, the City must formally request proposals for coverage, of City-paid benefits only, every five years. This year the City was required to go out for bid for health, dental, life and long-term disability insurance. The City received and reviewed competitive bids from several carriers. The Insurance LMC met and discussed providers, rates, and benefits levels. After much discussion and negotiations by our insurance agent, NFP/Financial Concepts, Inc., the Insurance LMC proposed the following changes for health and dental effective January 1, 2015: Health Insurance: The Insurance LMC proposes to continue with Medica as the health care provider. Medica’s final renewal, after some renegotiating between NFP/FCI and Medica, came back at 9.8%, 3.86% of which was for Affordable Care Act (ACA) fees which all health insurance plans are subject to. This brings the true renewal to 5.94%. For 2015, Medica is replacing their Core + Program with a new program called Red Brick. It won’t be as easy as the Core+ Program but the hope is to engage the employees more. Medica indicated that there would be a fee associated with having this program, but because it is so new, and they are still finalizing it, they have agreed to not charge the City any type of fee. The City’s Wellness Committee has decided to incorporate the Red Brick Wellness program into our own wellness program. The Insurance LMC proposes to maintain all three high deductible/HRA plans—Medica Choice Open Access network, and Elect/Essentials networks. Currently 28% of our employees are on either the Elect or Essentials plan, and 72% on the open access plan. If employees are able to switch to either the Elect or Essentials plan option, the City would save $618/year per employee for single coverage and $1,067/year per employee for those who have family coverage. The employee who has family coverage would save approximately $449 per year out of their pocket in premiums. G9 Council Packet Page Number 101 of 163 Dental Insurance: After reviewing several RFPs for dental on both fully-funded, which is what we currently have, and self-funded, the Insurance LMC proposes to change to a self-funded plan through Delta Dental. Delta Dental has the largest provider network of the carriers that responded to the RFP. With self-funded plans, the employer pays for claim costs they incur. A third party administrator is needed to provide claims processing, a provider network, general benefits administration and compliance with HIPAA and state regulations. The third party administrator processes the claims data and collects funds from the City to pay authorized claims. The City also pays a fee to the administrator for their services. The City does take more risk with a self-funded plan, because the final annual cost is based on actual claims submitted and authorized. Ancillary Benefits: This year the Insurance LMC conducted meetings with both our agent of record at that time, Ochs, Inc., and a new potential agent of record, Integrity Employee Benefits, LLC. The Insurance LMC agreed to change our agent of record for ancillary benefits to Integrity Employee Benefits, LLC effective August 1, 2014. One of the owners of Integrity Employee Benefits, LLC used to work for Ochs, Inc. and comes with over 25 years of experience in the area of ancillary benefits. They were also able to provide the City will lower premiums for most of the ancillary benefits, city- and employee-paid. Long-Term and Short-Term Disability: Long-term disability is a City-paid benefit. After going out for formal RFPs, the Insurance LMC proposes going with Sun Life/NJPA (National Joint Powers Agreement) for 2015 with a decrease of 19% over our current rates with a rate guarantee for three years. The City also offers employee-paid short-term disability. The City is not required to go out for a formal RFP process on this employee-paid benefit. However, since we were going out for other benefits, it was recommended to go out for the employee-paid benefits also. The Insurance LMC proposes to go with Sun Life/NJPA for short-term disability also for 2015 with a decrease of 23% over our current rates with a rate guarantee for three years. Life Insurance: Life insurance (basic) is a city-paid benefit and also required a formal RFP. The City received two RFPs, one from our current carrier, Minnesota Life, which was a non-compliant bid, and one from Sun Life/NJPA. The Insurance LMC proposes going with Sun Life at a decrease to basic coverage of 22% and a decrease to employee-paid optional of 12%. Both come with a rate guarantee for three years. Vision Care Plan: Vision care (hardware) is an employee-paid optional benefit. The Insurance LMC proposes to stay with Avesis as its carrier for vision care as we had a two-year rate guarantee for 2014 and 2015. G9 Council Packet Page Number 102 of 163 Long-Term Care Insurance: The Insurance LMC proposes to continue our long-term care insurance contract with CNA through a pool affiliated with the League of MN Cities. The rates remain unchanged. Budget Impact These contracts are for the programs provided to the employees. The amount/contribution by the City towards these programs in comparison to the contribution by the employees is subject to collective bargaining and is not a part of this process. Recommendation It is recommended that the City Council approve the Insurance Labor-Management Committee’s recommendations to be effective January 1, 2015. Attachments 1. Resolution G9 Council Packet Page Number 103 of 163 RESOLUTION Be it resolved that the Maplewood City Council hereby affirms the recommendations of Insurance Labor Management Committee regarding 2015 employee insurance benefits for the City of Maplewood. Approved this 24th day of November 2014. G9, Attachment 1 Council Packet Page Number 104 of 163 J1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Director Citizen Services DATE: November 18, 2014 SUBJECT: Approval of Resolution for 2015 Annual Liquor License Renewals for Club, Off- Sale, On-Sale, and Wine Introduction All city issued liquor licenses are due to expire on December 31, 2014. The following license holders have been notified of the renewal requirement and are eligible to be renewed contingent upon the receipt of their completed license renewal application, required fees and insurance policies. Budget Impact None Recommendation It is recommended that Council approve the Resolution for 2015 Annual Liquor License Renewals for Club, Off-Sale, On-Sale, and Wine Attachments 1. Resolution for 2015 Annual Liquor License Renewals for Club, Off-Sale, On-Sale, and Wine Council Packet Page Number 105 of 163 J1, Attachment 1 RESOLUTION 2015 ANNUAL LIQUOR LICENSE RENEWALS FOR CLUB, OFF-SALE, ON-SALE AND WINE RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that the following On-Sale, Off-Sale, Club and Wine Liquor Licenses, having been previously duly issued by this Council, are hereby approved for renewal for one year, effective January 1, 2015, with approvals granted herein subject to satisfactory results of required Police, Fire, health inspections, and required documentation submitted: Off-Sale 3.2 Beer Licenses Cub Foods #30244 100 County Road B West Cub Foods #31264 2390 White Bear Avenue Maplewood Kwik Mart 2150 McMenemy Street North Rainbow Foods #7300 2501 White Bear Avenue SuperAmerica #4022 1750 White Bear Avenue SuperAmerica #4089 11 Century Avenue South Off-Sale Intoxicating Liquor Licenses 61 Liquors 2700 Maplewood Dr North A-1 Liquor 19 Century Avenue North Big Discount Liquor 2515 White Bear Avenue Costco Wholesale #1021 1431 Beam Avenue East Cub Discount Liquor 100 West County Road B Heritage Liquor LLC 1347 Frost Avenue Maddie’s Liquor 1690 McKnight Road North Maplewood Wine Cellar 1281 Frost Avenue Merwin Liquors 1700-D Rice Street MGM Liquor Warehouse 2950 White Bear Avenue Party Time Liquor 1835 East Larpenteur Avenue Princess Liquor ‘n Tobacco 2728 Stillwater Road Sarrack’s Int’l. Wine & Spirits 2305 Stillwater Road White Bear Liquor & Wine 2223 White Bear Avenue On-Sale 3.2 Beer Licenses Chipotle Mexican Grill #1438 3095 W hite Bear Ave North On-Sale Club License Maplewood Moose Lodge #963 1946 English Street Council Packet Page Number 106 of 163 J1, Attachment 1 On-Sale Intoxicating Liquor Licenses 5-8 Tavern & Grill 2289 Minnehaha Avenue Acapulco Mexican Restaurant 3069 White Bear Avenue Aramark 2350 Minnehaha Avenue East Bleechers Bar & Grill 2220 White Bear Avenue Buffalo Wild Wings #118 3085 White Bear Avenue Champps of Maplewood 1734 Adolphus Street Chili’s Grill & Bar #224 1800 Beam Avenue Chipotle Mexican Grill #224 2303 White Bear Avenue Downtown Lav 52 Km 3030 Southlawn Dr. N Freddy’s Tiki Hut 1820 Rice Street North Goodrich Golf Course 1820 North Van Dyke Guldens Roadhouse 2999 North Highway 61 Huey’s Saloon 2425 North Highway 61 Jake’s City Grille 1745 Beam Avenue East Lancer Catering at Keller Golf Course 2166 Maplewood Drive North McCarron’s Pub and Grill 1986 Rice Street N Myth 3090 Southlawn Drive North Olive Garden #1200 1749 Beam Avenue Osaka Sushi & Hibachi 1900 County Road D E Outback Steakhouse #2412 1770 Beam Avenue Red Lobster #0283 2925 White Bear Avenue Stargate Dance Club 1700 Rice Street, Suite J T.G.I. Friday’s #0472 3087 White Bear Avenue The Dog House Bar & Grill 2029 Woodlynn Avenue East The Ponds at Battle Creek 601 Century Avenue South On-Sale Wine/Strong Beer Licenses Bambu Asian Cuisine 1715-A Beam Avenue Noodles & Company 2865 White Bear Avenue Taste of India 1745 Cope Avenue East Council Packet Page Number 107 of 163 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Tom Ekstrand, Senior Planner DATE: November 19, 2014 SUBJECT: Approval of the Following Requests for U-Haul to Expand their Business to the Former Goodwill Property, 2250 White Bear Avenue: 1.A Conditional Use Permit for Indoor Storage in a Commercial Zoning District 2.A Conditional Use Permit to Lease Motor Vehicles 3.A Variance to Lease Trucks and Trailers Within 350 Feet of Residentially- Zoned Property Introduction U-Haul is proposing to expand their business into the former Goodwill site at 2250 White Bear Avenue. They propose to use the existing building for interior storage and to park trucks and trailers for rent in the Goodwill parking lot. These requests would require: 1. A conditional use permit (CUP) for indoor storage in a commercial zoning district. 2. A CUP to lease motor vehicles. 3. A variance to lease trucks and trailers within 350 feet of a residential district. There are residential districts abutting to the south and across Van Dyke Street to the east. This proximity would prevent them from parking and leasing of vehicles on the site unless they received a variance. As part of the variance request, the applicant is proposing to not park trucks or trailers within the southerly 100 feet of the property. This would keep vehicles 100 feet from the abutting residential lot line. There are no exterior changes to the building or site proposed at this time. Depending on what the applicant may propose, this may require review by the community design review board. Refer to the applicant’s letters and the attached maps. J2 Council Packet Page Number 108 of 163 J2 Council Packet Page Number 109 of 163 J2 Council Packet Page Number 110 of 163 J2 Council Packet Page Number 111 of 163 J2 Council Packet Page Number 112 of 163 J2 Council Packet Page Number 113 of 163 J2 Council Packet Page Number 114 of 163 J2 Council Packet Page Number 115 of 163 J2 Council Packet Page Number 116 of 163 J2, Attachment 1 Council Packet Page Number 117 of 163 J2, Attachment 1 Council Packet Page Number 118 of 163 J2, Attachment 2 Council Packet Page Number 119 of 163 J2, Attachment 3 Council Packet Page Number 120 of 163 J2, Attachment 4 Council Packet Page Number 121 of 163 J2, Attachment 5 Council Packet Page Number 122 of 163 J2, Attachment 6 Council Packet Page Number 123 of 163 J2, Attachment 7 Council Packet Page Number 124 of 163 J2, Attachment 8 Council Packet Page Number 125 of 163 J2, Attachment 8 Council Packet Page Number 126 of 163 J2, Attachment 8 Council Packet Page Number 127 of 163 J2, Attachment 9 Council Packet Page Number 128 of 163 J2, Attachment 9 Council Packet Page Number 129 of 163 J2, Attachment 10 Council Packet Page Number 130 of 163 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Public Works Director / City Engineer Steven Love, Assistant City Engineer DATE: November 14, 2014 SUBJECT: Approval of Resolution Adopting 2015 Assessment Rates, Public Works Permit Fees and Park Availability Charges Introduction The City Council will consider approving the attached resolution adopting the 2014 assessment rates, permit fees, and park availability charges (PAC). Background Each year the Public Works Department analyzes rates and makes a recommendation to the council on adjustments. The majority of 2015 permit fees are recommended to remain at 2014 levels. General assessment rates for street improvement projects are based on the results of Independent Special Benefit Appraisal reports. There are two permit fees that are proposed to change in 2015. The changes are highlighted on the Public Works 2015 Permit Fee Schedule attachment. The first permit fee change is for private individual septic system which is being reduced from $2,000 in 2014 to $500 in 2015. There are only a few of these systems left in Maplewood and the Public Works Department processes approximately 1 to 2 private individual septic system permits each year. The fee is being lowered to reduce the financial burden on homeowners, because these permits are generally issued when an existing system is failing and needs to be fixed or replaced. The second permit fee change is for storm sewer permits and the cost per connection, new structure, alteration, or re-inspection. In 2014 there were several different amounts for these items with an average cost of $43 each. The amount of work required for each of these items is very similar to each other and to work required under the sanitary sewer main line permit. For 2015 these items have been consolidated and the cost has been raised to $59 each. This brings the cost in line with similar work being done under the sanitary sewer main line permit. A new storm sewer permit escrow is proposed for 2015. The base escrow is set at $300, which covers the first 10 structures of a new system, plus $30 for each additional structure. This escrow is being taken to ensure contractors installing private storm sewer systems are contacting the city for inspection after the work has been completed. The escrow will be returned after passing a city inspection. There will be no increase to the park availability charge (PAC) according to the Parks and Recreation Director. For residential and multi-family developments the per capita base rate will remain at $1,040. For commercial development the rate will remain at 9% of estimated market value of the land value. J3 Council Packet Page Number 131 of 163 The standard sanitary availability charge (SAC) and water availability charge (WAC) fees paid upon new sanitary sewer and water service connections or as part of development/redevelopment projects are proposed to remain at $2,485 and $285, respectively. The SAC charge is set and regulated by Metropolitan Council Environmental Services (MCES). It is a pass through charge in which the city collects and then distributes to the Met Council. The Local City SAC charge covers internal costs of administering the SAC program and is proposed to remain at 2014 levels of $130. The proposed 2015 Public Works permit fees, assessments, and PAC charges can be found in the attachments. City staff has reviewed the departments permitting process and fee structure. Several fees have been consolidated to reduce the complexity of the fee structure. This consolidation will make permitting more efficient to administer and more straightforward for those applying for a permit. The consolidation of these fees general does not result in an increase cost for the permit. It is recommended that the 2015 rates take effect on January 1, 2015. In addition, it is recommended that these fees continue to be reviewed annually with a recommendation brought before the City Council for consideration. Budget Impact None Recommendation It is recommended that the City Council approve the attached Resolution for Adoption of the 2015 Assessment Rates, Public Works Permit Fees, and Park Availability Charges. Attachments 1. Resolution 2. Public Works 2015 Permit Fee Schedule 3.2015 Permit Fee Work Sheet J3 Council Packet Page Number 132 of 163 RESOLUTION ADOPTION OF THE 2015 ASSESSMENT RATES, PUBLIC WORKS PERMIT FEES, AND PARK AVAILABILITY CHARGES WHEREAS, the City of Maplewood has established assessment rates, permit fees, and park availability charges, and WHEREAS, city staff has reviewed the assessment rates, permit fees, and park availability charges. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1.The proposed assessment and improvement rates hereby attached shall become effective beginning January 1, 2015. Furthermore the special assessment rates shall be officially established through a benefit appraisal analysis. 2.The updated public works fees are approved for all related permit applications received on or after January 1, 2015. 3.The park availability charge (which has not changed from 2014) shall be effective beginning January 1, 2015. 4.The rates attached will be reviewed by staff on an annual basis with recommendations for revision brought to the City Council for consideration. Adopted by the Maplewood City Council on this 24th day of November 2014. J3, Attachment 1 Council Packet Page Number 133 of 163 11/19/2014 p/works/eng/lib/ Permit Fees 2015 V3 Date of Revision: 11-14-2014, SWL Sanitary Sewer Fees 2013 2014 2015 Notes Sanitary Service Connection Permit: New Sanitary Sewer Service (Per Service)$108 $110 $110 Disconnect or Repair (Per Service)$38 $39 $39 Sanitary Sewer Main Line Permit: Base Fee:$112 $114 $114 Plus Each Connection to Existing System, New Structures, Alteration, or Re-Inspection $58 $59 $59 Private Individual Septic Systems $2,000 $500 Sanitary Sewer Cash Connection Charge: Residential Connection Charge $4,240 $4,325 $4,325 For All New Connections for Properties That Have Not Previously Been Charged or Assessed for Construction of the Public System For All New Connections for Properties That Have Not Previously Been Charged or Assessed for Construction of the Public System Commercial Connection Charge = Residential Connection Charge / 75 (Average Lot Width) Sewer Assessment for City Project Residential Sanitary Service Installed to New Main $1,530 $1,530 $1,530 Residential Sanitary Service Installed to Existing Main $2,880 $2,880 $2,880 Comm/Ind Sanitary Service Installed to Existing Main $20 $20 $20 Cost Per Front Footage Comm/Ind Sanitary Service Installed to Existing Main $38 $38 $38 Cost Per Front Footage Sewer Availability Charge (SAC): Local SAC Fee Per SFD Unit $130 $130 $130 Water System Fees 2013 2014 2015 Notes Water Main Cash Connection Charge: Residential Connection Charge $4,240 $4,325 $4,325 For All New Connections for Properties That Have Not Previously Been Charged or Assessed for Construction of the Public System For All New Connections for Properties That Have Not Previously Been Charged or Assessed for Construction of the Public System Commercial Connection Charge = Residential Connection Charge / 75 (Average Lot Width) Water System Assessment for City Project Residential Water Service Installed to New Main $1,530 $1,530 $1,530 Residential Water Service Installed to Existing Main $1,900 $1,900 $1,900 Comm/Ind Water Service Installed to New Main $20 $20 $20 Cost Per Front Footage Comm/Ind Water Service Installed to Existing Main $25 $38 $25 Cost Per Front Footage Water Availability Charge (WAC): WAC Unit Fee $280 $285 $285 The Total Number of WAC Units to be Paid is equal to the Total Number of Equivalent SAC Units Required as Determined by MCES Storm Sewer System Fees 2013 2014 2015 Notes Storm Sewer Permit: Private Storm Sewer Main Base Fee $112 $114 $114 Plus Each Connection to Existing System, New Structures, Alteration, or Re-Inspection $42 $43 $59 Base Escrow (covers first 10 connections or new structures)$300 Escrow released after passing inspection Plus Additional Escrow (per each additional connection or new structure) $30 Escrow released after passing inspection Storm Sewer System Assessment for City Project Storm Drainage Improvements $1,090 $1,090 $1,090 Assessment Rate Will Be Based on Independent Special Benefit Appraisals $2,435 Public Works Permit Fees - 2015 $57 $2,485 Commercial Connection Charge (Per Front Footage)$56 $57 $57 1 SAC Unit = 1 Single Family Dwelling (SFD) SAC Unit For All Other Types of Developments Total Number of Equivalent SFD SAC Units is Determined by MCES $2,485 Commercial Connection Charge $56 $57 SAC Unit Fee (Rate Set By MCES) J3, Attachment 2 Council Packet Page Number 134 of 163 11/19/2014 p/works/eng/lib/ Permit Fees 2015 V3 Street, Driveway, and Parking Lot Fees 2013 2014 2015 Notes Driveway & Parking Lot Permits Driveway Permit $27 $28 $28 $104.00 Base Fee for 0-50,000 SF 50,000 SF and Greater = Base Fee + (SF over 50,000 SF x 0.002) Street Improvement Assessment for City Project Assessments for Complete Street Reconstruction, Partial Street Reconstruction, Full Depth Bituminous Resurface, and Mill and Overlay Projects Grading Permit, Plan Review, and Inspection Fee 2013 2014 2015 Notes Grading Permit and Inspection Fee Based on Total Estimate Material Moved <= 50 C.Y.$36 $37 $37 51 to 100 C.Y.$92 $94 $94 101 to 1000 C.Y. First 100 C.Y.$92 $94 $94 plus each additional 100 C.Y.$29 $30 $30 1001 to 10,000 C.Y. First 1000 C.Y.$382 $364 $364 plus each additional 1000 C.Y.$23 $23 $23 10,001 to 100,000 C.Y.: First 10,000 C.Y.$612 $571 $571 plus each additional 10,000 C.Y.$134 $137 $137 100,001 C.Y. to 200,000 C.Y.: First 100,000 C.Y.$1,952 $1,804 $1,804 plus each additional 10,000 C.Y.$76 $77 $77 200,000 C.Y. or More: First 200,000 C.Y.$2,712 $2,574 $2,574 plus each additional 10,000 C.Y.$13 $13 $13 Park Availability Charge 2013 2014 2015 Notes PAC per capita Base Unit Charge $1,040 $1,040 $1,040 PAC Commercial Development = % x Land Market Value 9%9%9% Right of Way Permit and Inspection Fees 2013 2014 2015 Notes Contractor Yearly Registration Fee (Per Year)$40 $40 $40 Hole Excavation Permit Fee (Per Hole)$100 $100 $100 Trench Excavation Permit Base Fee $100 $100 $100 Plus Each Additional 100 Lineal Feet $60 $60 $60 Emergency Excavation Permit Fee $100 $100 $100 Aerial / Obstruction Permit Fee (Obstruction)$80 $80 $80 Permit Extension Fee $35 $35 $35 Delay Penalty Fee Base Fee (Up to 3 Days Late)$35 $35 $35 Plus Each Additional Day (Per Day)$10 $10 $10 Directional Boring / Underground Piercing Fee Base Fee (First 100 Lineal Feet)$100 $100 $100 Plus each additional Lineal Foot (Per Lineal Foot)$0.70 $0.70 $0.70 Degradation Fee Additional Charges 2013 2014 2015 Notes All other services requiring additional staff time*$55 $56 $56 * Services requiring extensive staff time beyond what is considered reasonable for inspections or other services will be charged $56.00 per hour Grading and Fill Escrow is based on complexity of project, proximity to environmental sensitive areas, and scope of project. Assessment Rate Will Be Based on Independent Special Benefit Appraisals Determined Case By Case $104$102 $104Parking Lot Paving Permit J3, Attachment 2 Council Packet Page Number 135 of 163 P:\WORKS\AGENDA\112414\2015 Fees\2015 Fee Work Sheet 11/19/2014 GENERAL DEVELOPMENT Occ./Unit MCES LOCAL For PAC Calc.SAC SAC WAC PAC Comment Typical Total Cost RESIDENTIAL SFD 3.4 $2,485.00 $130.00 $285.00 $3,540.00 $3,500.00 $9,940.00 Duplex (Double Occupancy)5.4 $4,970.00 $260.00 $570.00 $5,620.00 $3,500.00 $14,920.00 MULIT-FAMILIY DEVELOPMENTS Town House 2.7 Varies Varies Varies $2,810.00 Varies Varies Apartments Size 3-4 Units 2.7 Varies Varies Varies $2,810.00 Varies Varies Apartments Size 5+ Units 1.9 Varies Varies Varies $1,980.00 Varies Varies Mobile Home 2.5 Varies Varies Varies $2,600.00 Varies Varies Senior Citizen Developments Apartment Size 1 BR Units 1.1 Varies Varies Varies $1,140.00 Varies Varies Apartment Size 2 BR Units 2.0 Varies Varies Varies $2,080.00 Varies Varies COMMERCIAL / INDUSTRIAL Commercial / Industrial n/a Varies Varies Varies 9% M.V.Varies Varies 2015 Base Unit values SAC per unit (MCES) =$2,485.00 Per SFD Unit SAC per unit (LOCAL) =$130.00 Per SFD Unit WAC per unit=$285.00 Per SFD Unit PAC per capita Base Unit =$1,040.00 Per Capita PAC Development Fee = % of market value of land - previous Pac Fees 9%Land Value Grading & Fill Escrow Varies Project Based 1 SFD No $4,325 $110 $2,485 $130 $0 $7,050 1 SFD No $4,325 $110 $2,485 $130 $0 $7,050 1 SFD Yes $0 $110 $2,485 $130 $0 $2,725 1 SFD No $4,325 $0 $0 $0 $1,530 $5,855 1 SFD No $4,325 $110 $2,485 $130 $2,880 $9,930 1 SFD Yes $0 $110 $2,485 $130 $2,880 $5,605 Disconnect / Repair Residential Sanitary Service Connection 1 SFD -$0 $39 $0 $0 $0 $39 1 SFD No $4,325 $285 $0 $4,610 1 SFD No $4,325 $285 $0 $4,610 1 SFD Yes $0 $285 $0 $285 New Residential Service for Vacant Lot - New Main (City Project)1 SFD No $4,325 $0 $1,530 $5,855 Existing Residential Building - New Main (City Project)1 SFD No $4,325 $285 $1,530 $6,140 1 SFD Yes $0 $285 $1,900 $2,185 Updated 11-14-14 SWL Increased 0% over 2014. 1 SFD Pac Fee = $1,040 per capita x 3.4 capita = $3,540 per SFD Increased 0% over 2014. Commercial Development Pac Fee based on % of estimated market value of land - previous Pac Fees MCES determines the number SAC Units (equivalent single family dwellings (SFD)). The number of SAC Units is used to calculate the MCES SAC Fee and the WAC. The Grading and Fill Escrow is based on complexity of project, proximity to environmental sensitive areas, and scope of project. Increased 0% over 2014. Grading Escrow Existing Residential Building - No Previous Connection Normal permit MCES determines the number SAC Units (equivalent single family dwellings (SFD)). The number of SAC Units is used to calculate the MCES SAC Fee and the WAC. The Grading and Fill Escrow is based on complexity of project, proximity to environmental sensitive areas, and scope of project. PAC Fee = The number of Units * Occupancy Per Unit * the Per Captia Base Unit. Values shown are per unit basis. PAC based on percentage of market value of land or Parks & Recreation Director's letter. -Grading and Fill Escrow is based on complexity of project, proximity to environmental sensitive areas, and scope of project 2015 PERMIT FEE WORK SHEET MCES sets Sac Unit Rate and determines the number of SAC units (equivalent single family dwellings (SFD))Increased 0% over 2014. Total Local Sac Units equal to the number of MCES SAC unitsIncreased 0% over 2014. Total WAC units equal to the number of MCES SAC Units Local SAC Sewer Service Assessment Total Cost Existing Residential Building - New Main (City Project) Notes Payment of Cash Connection Prior to Connecting Optional New Residential Building on Vacant Lot / New Lot Sanitary Service Permit Examples Normal permit (Total Cost for New Duplex) Permits and Fees Unit Sanitary Service Permit Cash Connection MCES SAC Existing Residential Building - No Previous Connection Paid For Connection or Assessment Existing Residential Building - No Previous Connection Existing Residential Building - No Previous Connection Existing Residential Building - Existing Main (City Project) New Residential Service for Vacant Lot - New Main (City Project) Paid For Connection or Assessment Permits and Fees Existing Residential Building - Existing Main (City Project) Notes Payment of Cash Connection Prior to Connecting Optional Permit Water Service Total Cost New Residential Building on Vacant Lot / New Lot Sanitary service permit is required for private work to extend the sanitary service from the house to the service stub or existing main Sanitary service permit is required for private work to extend the sanitary service from the house to the service stub or existing main Cash Connection WAC Water Service Permit Examples J3, Attachment 3 Council Packet Page Number 136 of 163 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Shann Finwall, AICP, Environmental Planner DATE: November 19, 2014 SUBJECT: Approval of Resolution Authorizing a Wetland Buffer Variance for the Construction of a Garage, 1703 Jessie Street Introduction Scott and Ann Miller are proposing to construct a 484-square-foot (22-foot x 22-foot) detached garage on their property at 1703 Jessie Street. The garage will be constructed within 30 feet of a Manage B wetland located to the north of the property. The City’s wetland ordinance requires a 75-foot buffer from a Manage B wetland. This means the City Council would need to approve a wetland buffer variance to allow for the construction of the garage. Request The applicants are requesting a 45-foot wetland buffer variance. The code requires a 75-foot wetland buffer and structure setback to be maintained around a Manage B wetland. The applicant is proposing a 30-foot setback from the garage to the wetland. Discussion Garage Proposal The applicants’ house at 1703 Jessie Street does not have a garage or driveway. There is a 10-foot-wide concrete curb cut and a small Class 5 parking area located on the north side of the house. The applicants propose to construct a 484-square-foot detached garage and extend the Class 5 driveway for access to the garage. A future hard surface driveway is proposed when funds are available. The garage will be located within 12 feet of the north property line and 30 feet of the wetland located on the adjacent City property. The placement of the garage on the north side of the house will require a 45-foot wetland buffer variance. There is space behind the house for a garage. However, even that location would require a variance (albeit a reduced variance). It would also require the removal of trees and would not be convenient for the homeowner. The yard along the north side of the house, adjacent the wetland, is mowed grass to within 10 feet of the wetland. It appears that the applicants maintain a portion of the City’s land as their lawn area. The lot is fairly flat, but slopes slightly to the north within 10 feet of the wetland when the grade then slopes drastically to the water’s edge. J4 Council Packet Page Number 137 of 163 Wetland Ordinance The City’s wetland ordinance states that the City may require that the applicant mitigate impacts to a wetland when approving a variance. Mitigation can include: 1.Reducing or avoiding the impact by limiting the degree or amount of the action, such as by using appropriate technology. 2.Rectifying the impact by repairing, rehabilitating, or restoring the buffer. 3.Reducing or eliminating the impact over time by prevention and maintenance operations during the life of the actions. 4.Compensating for the impact by replacing, enhancing, or providing substitute buffer land at a two-to-one ratio. 5. Monitoring the impact and taking appropriate corrective measures. 6.Where the city requires restoration or replacement of a buffer, the owner or contractor shall replant the buffer with native vegetation. A restoration plan must be approved by the city before planting. 7.Any additional conditions required by the applicable watershed district and/or the soil and water conservation district shall apply. 8.A wetland or buffer mitigation surety, such as a cash deposit or letter of credit, of 150% of estimated cost for mitigation. The surety will be required based on the size of the project as deemed necessary by the administrator. Funds will be held by the city until successful completion of restoration as determined by the city after a final inspection. Wetland or buffer mitigation surety does not include other sureties required pursuant to any other provision of city ordinance or city directive. Mitigation Strategies When drafting the wetland ordinance the City Council wanted to ensure pre-existing nonconforming single family homes and their lawn areas could remain livable. The applicants’ house at 1703 Jessie Street was constructed prior to the wetland ordinance. If a garage would have been constructed at the same time as the house, no variance would have been required. A garage with storage for vehicles and equipment does make a house livable. As such, staff recommends the variance with mitigation strategies as outlined below: 1.Garage Location: The applicant proposes to construct the garage within 8 feet of the house. The City’s building code would allow the garage to be constructed within 5 feet of the house. Staff recommends that the applicant shift the garage 3 feet to the south, toward the house, which will reduce the wetland buffer variance from 45 feet to 42 feet. 2.Gutter/Downspout/Rain Garden: Since the area proposed for the garage has been maintained as a mowed lawn for many years, the biggest impact that the garage will have is added water runoff. As such, the City should ensure that water running off the garage roof is allowed to infiltrate rather than run off into the wetland. Since there is a slight grade from the garage toward the wetland, all of the stormwater would eventually enter the wetland unless redirected. Staff recommends that the applicants install a roof gutter on the north side of the garage and a downspout on the northeast corner of the garage. The downspout should direct water to the northeast corner of the garage, adjacent the driveway. In this area, staff recommends a rain garden to capture and treat the stormwater from the roof and the future hard surface driveway. Refer to the site plan on Attachment 6 for the proposed location of these mitigation strategies. J4 Council Packet Page Number 138 of 163 3.Lawn Area: As stated above, the applicants are maintaining a portion of the City’s land as their lawn area. Discontinuing mowing of the lawn in this area and allowing it to become naturalized would benefit the wetland. As such, the lawn area to the north of the garage would be 12 feet (15 feet if the garage is shifted three 3 toward the house as recommended by staff). If the owner would prefer to restore the City’s land to native plants at their own expense, the City would allow for that but would need to approve restoration plans. Commission Reviews The Environmental and Natural Resources Commission reviewed the variance on November 17, 2014, and recommended approval. The Planning Commission held a public hearing for the variance on November 18, 2014, and recommended approval. Department Comments To capture the first inch of runoff from the garage and future hard surface driveway, Jon Jarosch, engineer, recommends that the rain garden be 8-feet by 16-feet in size. The City will work with the applicants to ensure proper design and planting of the rain garden. Recommendation Approve the attached resolution which authorizes a wetland buffer variance for the construction of a garage at 1703 Jessie Street. Approval is based on the following reasons: 1.Strict enforcement of the ordinance would cause the applicant practical difficulties because complying with the wetland buffer requirement stipulated by the ordinance would prohibit the building of any permanent structures, substantially diminishing the potential of this lot. 2.Approval of the wetland buffer variance will redirect stormwater from the garage and future hard surface driveway to a rain garden and areas near the wetland will no longer be maintained as a mowed lawn, but allowed to grow as a naturalized area. 3.Approval would meet the spirit and intent of the ordinance since the proposed garage would be built in an area that is already maintained as lawn. Approval of the wetland buffer variance shall be subject to the following: 1.Shift the garage 3 feet to the south to maintain a 5-foot setback from the house and increase the setback to the wetland from 30 feet to 33 feet. 2.Install a gutter on the north side of the garage and a downspout on the northeast corner of the garage which directs water to a rain garden. 3.Install a rain garden on the northeast corner of the garage, adjacent the driveway. The rain garden will be designed to infiltrate water from the garage roof and future hard surface driveway. Rain garden design plans to be approved by the City engineer prior to issuance of a building permit. J4 Council Packet Page Number 139 of 163 4.Discontinue maintaining the area to the north of the applicants’ property line, within the City property, as mowed lawn area. Allow this area to grow as a naturalized area adjacent the wetland. If the owner would prefer to restore this portion of the lawn to native plants at their own expense, the City would allow for that but would need to approve restoration plans. 5.The applicants should submit an escrow to cover up to 150 percent of the cost of the gutter, downspout, and rain garden. The escrow will be released when the gutter, downspout, and rain garden are installed per the City’s approval. Attachments 1.Reference Information 2.Variance Resolution 3.Applicants' Letter Dated October 1, 2014 4.Location Map 5.Aerial Photo 6.Site Plan 7.Garage Elevations J4 Council Packet Page Number 140 of 163 REFERENCE INFORMATION SITE DESCRIPTION Site size: 0.24 acres Existing Use: Single family home SURROUNDING LAND USES North: City Land – Manage B Wetland South: Single family homes East: Single family homes West: Single family homes PLANNING Land Use Plan: LDR (low density residential) Zoning: R1 (single dwelling) Criteria for Wetland Buffer Variance Approval Section 12-310 of the city code allows the city council to grant variances to wetland buffers. All variances must follow the requirements provided in Minnesota State Statutes. The council may grant a wetland buffer variance according to the language below: 1.The city council may approve variances to the requirements in this section. 2.Before the city council acts on a variance, the environmental and natural resources commission will make a recommendation to the planning commission, who will in turn make a recommendation to the city council. The planning commission shall hold a public hearing for the variance. The city shall notify property owners within 500 feet of the property for which the variance is being requested at least ten days before the hearing. 3.The city may require the applicant to mitigate any wetland, stream, or buffer alteration impacts with the approval of a variance, including, but not limited to, implementing one or more of the strategies listed in subsection 12-310(e)(4) (mitigation). Criteria for Variance Approval Section 44-13 of the city code allows the city council to grant variances. All variances must follow the requirements provided in Minnesota State Statutes. State law requires that variances shall only be permitted when they are found to be: 1.In harmony with the general purposes and intent of the official control; 2.Consistent with the comprehensive plan; 3.When there are practical difficulties in complying with the official control. “Practical difficulties” means that the property owner proposes to use the property in a reasonable manner not permitted by an official control. The plight of the landowner is due to J4, Attachment 1 Council Packet Page Number 141 of 163 circumstances unique to the property not created by the landowner and the variance, if granted, will not alter the essential character of the locality. APPLICATION/DECISION DEADLINE City staff received the complete application and plans for this proposal on October 2, 2014. State law requires that the city take action within 60 days of receiving complete applications. The deadline for city action on this proposal is December 1, 2014. 2 J4, Attachment 1 Council Packet Page Number 142 of 163 VARIANCE RESOLUTION WHEREAS, Scott and Ann Miller applied for a variance from the wetland ordinance. WHEREAS, this variance applies to the property located at 1703 Jessie Street, Maplewood, MN. The property identification number is 17-29-22-34-0052. The legal description is Lot 4, Block 7, Kings Addition to the City of St. Paul, Ramsey Co., Minnesota. WHEREAS, Section 12-310 of the City’s ordinances (Wetlands and Streams) requires a wetland buffer of 75 feet adjacent to Manage B wetlands. WHEREAS, the applicants are proposing to construct a garage to within 30 feet of a Manage B wetland, requiring a 42-foot wetland buffer variance. WHEREAS, the history of this variance is as follows: 1. On November 17, 2014, the Environmental and Natural Resources Commission reviewed the variance and recommended approval of the wetland buffer variance to the Planning Commission and City Council. 2. On November 18, 2014, the Planning Commission held a public hearing to review this proposal. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The Planning Commission gave everyone at the hearing a chance to speak and present written statements. The Planning Commission also considered the report and recommendation of the city staff and Environmental and Natural Resources Commission. The Planning Commission recommended approval of the wetland buffer variance to the City Council. 3. The City Council held a public meeting on November 24, 2014, to review this proposal. The City Council considered the report and recommendations of the city staff, the Environmental and Natural Resources Commission, and the Planning Commission. NOW, THEREFORE, BE IT RESOLVED that the City Council approved the above- described variance based on the following reasons: 1. Strict enforcement of the ordinance would cause the applicant practical difficulties because complying with the wetland buffer requirement stipulated by the ordinance would prohibit the building of any permanent structures, substantially diminishing the potential of this lot. 2. Approval of the wetland buffer variance will redirect stormwater from the garage to a rain garden and areas near the wetland will no longer be maintained as a mowed lawn, but allowed to grow as a naturalized area. 3. Approval would meet the spirit and intent of the ordinance since the proposed garage would be built in an area that is already maintained as lawn. J4, Attachment 2 Council Packet Page Number 143 of 163 Approval of the wetland buffer variance shall be subject to the following: 1. Shift the garage 3 feet to the south to maintain a 5-foot setback from the house and increase the setback to the wetland from 30 feet to 33 feet. 2. Install a gutter on the north side of the garage and a downspout on the northeast corner of the garage which directs water to a rain garden. 3. Install a rain garden on the northeast corner of the garage, adjacent the driveway. The rain garden will be designed to infiltrate water from the garage roof and future hard surface driveway. Rain garden design plans to be approved by the City engineer prior to issuance of a building permit. 4. Discontinue maintaining the area to the north of the applicant’s property line, within the City property, as mowed lawn area. Allow this area to grow as a naturalized area adjacent the wetland. If the owner would prefer to restore this portion of the lawn to native plants at their own expense, the City would allow for that but would need to approve restoration plans. 5. The applicants should submit an escrow to cover up to 150 percent of the cost of the gutter, downspout, and rain garden. The escrow will be released when the gutter, downspout, and rain garden are installed per the City’s approval. The Maplewood City Council approved this resolution on November 24, 2014. J4, Attachment 2 Council Packet Page Number 144 of 163 J4, Attachment 3 Council Packet Page Number 145 of 163 1703 Jessie Street Sources: Esri, HERE, DeLorme, TomTom, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, November 17, 2014 0 0.035 0.070.0175 mi 0 0.06 0.120.03 km 1:2,257 cbergo2922 Larpenteur Avenue 1703 Jessie St. Manage B Wetland Gateway TrailNorthJ4, Attachment 4Council Packet Page Number 146 of 163 1703 Jessie Street North - 45' Wetland Buffer Variance for the Construction of a New Garage Maplewood Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthstar Geographics, October 29, 2014 0 0.015 0.030.0075 mi 0 0.03 0.060.015 km 1:1,128 cbergo2922J NorthJ4, Attachment 5Council Packet Page Number 147 of 163 J4, Attachment 6 Council Packet Page Number 148 of 163 1703 Jessie Garage Elevations J4, Attachment 7 Council Packet Page Number 149 of 163 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Shann Finwall, AICP, Environmental Planner Joe Ballandby, Minnesota GreenCorps Member DATE: November 18, 2014 SUBJECT: Approval of the Following Actions for the Partners in Energy Program: a.Approve the Memorandum of Understanding for the Partners in Energy Program b.Appoint a City Councilmember to serve on the Energy Action Team c.Appoint the Energy Action Team Members. Introduction Maplewood was chosen to participate in the Partners in Energy program which is a two-year community support program sponsored by Xcel Energy. Maplewood will be offered the tools and resources necessary to develop and implement an energy action plan that outlines short and long-term energy goals. Refer to Attachments 1 and 2 for additional background on the Partners in Energy program. Background Partners in Energy Xcel Energy will serve as a partner in the program and will assist the City in the development of a plan identifying energy baselines, establishing measurable energy goals, and identifying strategies for implementation. The partnership begins with the adoption of a Memorandum of Understanding (MOU) for the planning phase of the program and identifying a team of City stakeholders to develop the energy action plan. Minnesota GreenCorps Maplewood’s GreenCorps member, Joe Ballandby, will serve as the City’s energy ambassador, coordinating the Partners in Energy program. Maplewood was chosen to be one of 40 Minnesota GreenCorps host sites for the 2014/2015 service year. The goal of Minnesota GreenCorps is to preserve and protect Minnesota’s environment while training a new generation of environmental professionals. Joe Ballandby’s service position with the City of Maplewood will focus on energy conservation. Discussion Energy Action Plan Maplewood’s energy action plan will outline energy goals that meet the needs of the City based on review of energy data. One goal that will be defined through the process is an incentive and award based program for the City's Green Building Code. The Green Building Code Incentive Program will offer commercial property owners recommissioning studies to identify energy J5 Council Packet Page Number 150 of 163 efficiency improvements. It will also include education and technical assistance for implementing the improvements based on standards in the Green Building Code. The incentive program will be funded by two grants awarded to the City - Minnesota Pollution Control Agency Environmental Assistance grant and Great Plains Institute Energy Efficiency grant. In total, Maplewood received $25,000 in grant funding for this project. Energy Action Team Xcel Energy recommends the City’s energy action team be made up of 10 to 15 community stakeholders from various groups. Following is a list of stakeholder groups and recommended energy team members: 1.Housing and Economic Development Commission (HEDC) Representative a.Commissioners Gansluckner and Tkachuck were appointed to the energy action team by the HEDC Commission on November 12. 2.Environmental and Natural Resources (ENR) Commission Representative a.Commissioners Miller and Sinn were appointed to the energy action team by the Commission on November 17. 3.City Council Representative 4.Resident Member at Large a.Matt Ledvina, resident and Community Design Review Board member, has volunteered to serve on the energy action team. 5. Business Member at Large a.Jill Skogheim, owner of the 5-8 Club and member of the St. Paul Area Chamber of Commerce, has volunteered to serve on the energy action team. 6.Business Associations a.St. Paul Area Chamber of Commerce (Jill Skogheim – see above) b.White Bear Avenue Business Association 7.Staff Members a.Nick Carver, Building Official b.Shann Finwall, Environmental Planner c.Chris Swanson, Environmental Specialist d.Joe Ballandby, GreenCorps Member e.One representative from building operations Partners in Energy Planning Phase Xcel Energy recommends three phases for the energy action plan including planning, engage and educate, and track and promote. Staff proposes the following timeline which will accommodate the City’s Minnesota GreenCorps service dates (mid-October 2014 to mid-August 2015). 1.Planning (Energy Action Team Meetings to Define Goals and Strategies) a. January through March 2015 – Six Energy Action Team Planning Meetings 2.Approval of Energy Action Plan a.April 13, 2015: City Council Approval of Energy Action Plan 3.Engage and Educate a.Phase I (April through August 2015 - GreenCorps Service Dates) b.Phase II (September 2015 through November 2016) 4.Track and Promote Goal Results a.Phase I (June 2015 through August 2015 – GreenCorps Service Dates) b.Phase II (December 2015 through December 2016) 2 J5 Council Packet Page Number 151 of 163 Budget Impact There is no cost to participate in the Partners in Energy planning phase. Future implementation of Maplewood’s energy action plan may be within our current budget, or short- or long-term investments for more robust energy management programs could be outlined in the energy action plan. Commission Reviews The HEDC and ENR Commissions recommended approval of the Partners in Energy MOU on November 12 and 17, respectively. The Commissions also appointed Commissioners to serve on the energy action team as outlined in the energy action team section above. Summary Representatives from Xcel Energy and Joe Ballandby, Minnesota GreenCorps Member, will be present during the November 24 City Council meeting to give a short presentation on the Partners in Energy program and answer questions of the City Council. Recommendations 1.Approve the MOU for the Partners in Energy program (Attachment 3). 2.Appoint a City Councilmember to serve on the energy action team. 3.Appoint the energy action team members as outlined in the energy action team section above. Attachments 1.Partners in Energy Overview 2.Partners in Energy Frequently Asked Questions 3.Partners in Energy Memorandum of Understanding – Phase I (Plan Development) 3 J5 Council Packet Page Number 152 of 163 Today, energy is becoming an expanding focus in community sustainability strategies. Regardless of your starting point, Xcel Energy would like to partner with you to move your energy plan forward. Our Partners in Energy program is designed to help communities like yours develop an energy plan—or identify strategies and resources to successfully augment an existing plan. If you would like to leverage our expertise in plan development and navigating the complexities of energy use, conservation, renewables and environmental issues, we invite you to participate in Xcel Energy’s Partners in Energy. Our energy partnership program will empower your community leaders to take your energy management program to the next level. Partners in Energy may be just the vehicle you have been looking for to launch your energy management program and provide your leaders with the framework to develop a custom, strategic energy plan by: •Developing and documenting your community’s long-term energy vision •Identifying the appropriate goals and strategies to help achieve that vision •Engaging and motivating your community to take action •Monitoring and tracking your results •Celebrating your achievements and promoting your success •Carr ying forward your energy momentum for the long term Make an Energy Connection With Your Community With energy being a topic of interest for your community, Partners in Energy gives you an opportunity to collaborate on goals that benefit everyone. Envision how your engagement could go. You begin by adding a Partners in Energy Web page on your community’s website that provides resources, tips, progress and links to money-saving rebates. You could decide to send out an announcement letter to build excitement about your collaboration. Then, on a regular basis, send newsletters to keep your program top of mind. You could also send emails with content we provide about money-saving efficiencies. We’ll partner with you to keep awareness high through media buzz, articles in your local paper, ongoing promotions or a calendar of business and resident events. These are just a few examples of how your roll-out could go. PARTNERS IN ENERGY Your Leadership. our energY Know how. a CoLLaborative team. J5, Attachment 1 Council Packet Page Number 153 of 163 It Begins With an Energy Action Plan The partnership begins with identifying a team to lead the development of your community’s custom energy action plan. We’ll be a part of your planning to help you develop a cohesive plan that identifies a baseline for your community, establishes measurable energy goals with strategies to help you achieve them within 24 months. Partners in Energy Motivates Change Your planning team will be able to leverage a large portfolio of Xcel Energy programs, services and rebate opportunities—from energy efficiency, to renewable choices, to energy education. There are endless formulas for success. The tactics will be unique to your community, and you will have access to communications and promotional templates that will educate your constituents on energy, ways to save, rebates, tips, energy tracking and other outreach approaches. As an incentive to achieve your goals, your community may have the potential to receive a financial bonus to help fund local projects that reward collaboration. Platform for Long-Term Sustainability After you have developed your plan, implemented all the tactics, and celebrated reaching your energy achievements, what then? Xcel Energy will continue to be your energy service provider and now you and your community will have developed relationships and, more specifically: •Your residents and businesses will have set up an online account to view their energy usage and trends at a glance, and be empowered to set up their own energy strategies for success. •With an energy efficiency mindset, your community will know where to find help through the resources we provide every day to save them money and energy. •With Xcel Energy’s resources and guidance, you’ll have what is needed to implement solar, wind and other alternatives. Our partnership doesn’t stop there. Your Xcel Energy community account manager will continue to be your resource. You can opt to participate in another two-year Partners in Energy program with a new set of goals as well. Ready to Launch? Want to learn more about how to apply for our Partners in Energy? You and your community stakeholders can learn more by visiting xcelenergy.com/PartnersInEnergy for more information. PartnerS In enerGY YouR LEAdERShIP. ouR ENERGY kNow how. A coLLAboRATIvE TE Am xcelenergy.com | © 2014 Xcel Energy Inc. | Xcel Energy is a registered trademark of Xcel Energy Inc. | Public Service Company of Colorado, an Xcel Energy Company. 14-09-403 | 09/14 J5, Attachment 1 Council Packet Page Number 154 of 163 Q. What is Partners in Energy? A. Xcel Energy’s Partners in Energy program is a two-year community partnership commitment designed to support communities as they develop and implement an energy action plan unique to their energy needs. If you apply and are accepted into Partners in Energy with Xcel Energy, you receive a dedicated team with expertise in energy planning and implementation. We will provide guidance, education and resources for your municipal staff, businesses and residents to achieve your measurable energy goals by your target date. Q. How is this program going to benefit our community? A. For some communities, Partners in Energy will augment their current sustainability program and for others it will address energy management for the first time. Regardless of the maturity of your community’s planning or sustainability efforts, energy may be one aspect that could be more robust with help from our experts. This program has the flexibility to customize planning to support where your community is in the planning process and move you forward. For established community goals around energy, we will focus on development and delivery of that plan. Our program will match your community’s unique goals during implementation. It may be an education plan on energy conservation, identifying how to finance renewable for municipal buildings, or promoting green technologies to businesses or residents. At the very least, Partners in Energy is a great way to launch a smart, energy management program. Q. What resources are expected from us? A. For the energy action planning, you will need to assign one or more energy ambassadors to work with the Xcel Energy team. Over the first six months, as we work together to develop your action plan, it may require up to 100 hours of the energy ambassador’s time. The time commitment after that will depend on each community’s unique goals, strategies and resources. You will identify a group of planning participants to be involved in the development of the plan. The community will host the planning meetings that will identity its vision, goals, strategies and focus areas. As you enter the program, we will be looking at how your community uses energy and what resources you have available to incorporate into implementation of a successful plan. It could be that you will be using existing communications channels such as the community website, newsletter or cable channel to provide visibility of the program to community members. We will make it as simple as possible by providing marketing and communications templates that you can customize and roll out. Ideally, you will want to leverage any and all gatherings to include a way to promote and motivate your community member participation. PARTNERS IN ENERGY FREQUENTLY ASKED QUESTIONS J5, Attachment 2 Council Packet Page Number 155 of 163 Q. Is there a cost associated with Partners in Energy? A. There is no cost to participate in Partners in Energy planning, but depending on how your community implements their plan, there may be expenses. The tactics in your energy action plan may be within your current budget, or you may determine short- or long-term investments for a more robust energy management program. Q. Who is involved? A. In addition to your energy ambassador and your planning team, Xcel energy will be at the table to provide resources, data and support during. In addition, you will have access to energy planning experts and the ability to brainstorm with other community representatives going through this program at the same time. Depending on the goals and strategies in your energy action plan, it will drive who gets involved in implementing energy projects or disseminating your communications to your community. Q. How do we apply for Partners in Energy? A. Your Xcel Energy point of contact will guide you through the application process. We will be receiving applications and accepting communities based on a set of criteria. Before you apply, you can request a presentation about the program for you or a larger group representing your community. This can be delivered either in person or electronically via a webinar. To find out more about when additional communities can enter the program or download an application, visit our website at xcelenergy.com/PartnersInEnergy. Q. Once accepted, what are first steps to participate? A. Once you’ve been accepted into the Partners in Energy program, Xcel Energy will organize preliminary meetings to build the framework to launch your energy action planning sessions. Depending on the complexity of your plan, we anticipate six to eight weeks for preparation, and 14 to 16 weeks for development of the plan. We’ll support your implementation activity for up to 18 months, after planning is complete. Specifics of that support will depend on the actions outlined in your goals and strategies for the program. Measurable goals will be monitored and reported to show your successful progress along the way. Q. What types of things will our energy action plan include? A. Your energy action plan will identify strategies to meet your measurable energy goals. To help remove barriers and reach your goals, your Xcel Energy team can help you select from our diverse portfolio of energy efficiency and renewable programs to find the most effective program mix for success. For example, among your focus areas may be to reduce your community’s business electric usage. The recommended programs may include a combination of lighting, heating or cooling efficiencies, and actions may be equipment upgrades or maintenance measures. Other focus areas may include educating your businesses and residents on energy, working with local contractors to make energy efficiency part of their services, establishing a local fund for energy efficiency or renewables, or developing a green construction program. There is no limit to where your community’s vision can take our team. PartnerS In enerGY FREQUENTLY ASKED QUESTIONS xcelenergy.com | © 2014 Xcel Energy Inc. | Xcel Energy is a registered trademark of Xcel Energy Inc. | Public Service Company of Colorado, an Xcel Energy Company. 14-09-417 | 10/14 J5, Attachment 2 Council Packet Page Number 156 of 163 XCEL ENERGY PARTNERS IN ENERGY ………………………………………………………………………………………………………………………………………… Memorandum of Understanding Plan Development Phase Memorandum of Understanding Phase 1 – Plan Development Mayor Nora Slawik City of Maplewood 1830 County Road B East Maplewood, MN 55109 Congratulations on being selected to participate in Xcel Energy’s Partners in Energy program. This program is designed to provide your community with the tools and resources necessary to develop and implement an energy action plan that reflects the vision your community has for shaping energy use and supply in its future. Program participation is intended to span 24 months with the initial 4-6 months dedicated to developing of a strategic energy action plan and the remaining time focused on the implementing that plan. The intent of this Memorandum of Understanding (MOU) is to confirm Maplewood’s intent to participate in the initial plan development phase of the Partners in Energy program and outline the commitment that your community and Xcel Energy are making to this collaborative initiative. The primary objective of this phase of the program is to develop your energy action plan. In order to achieve this Xcel Energy will provide: •Consulting support to assist in identifying potential community stakeholders, and constructing or delivering an invitation or informational announcement regarding the planning process. •Data analysis of community energy use and Xcel Energy program participation to the extent that it is legally and technically prudent and feasible. The results can be used to identify potential opportunities to implement plan strategies. Xcel Energy will attempt to integrate data provided by Maplewood into the analysis if feasible. 1 J5, Attachment 3 Council Packet Page Number 157 of 163 XCEL ENERGY PARTNERS IN ENERGY ………………………………………………………………………………………………………………………………………… Memorandum of Understanding Plan Development Phase •Professional facilitation of five plan development work sessions with the community stakeholder group to develop the energy action plan’s vision, focus areas, goals and implementation strategies. •Assistance as needed in synthesizing the community and program data collected with the vision of the community to identify attainable goals that align with suitable strategies and tactics. •Development of the documented energy action plan that will incorporate inputs from the stakeholder planning team and will be accessible to the community. •Commitment to delivering an actionable and complete energy action plan within four months of the Maplewood City Council’s review of the MOU (four months from November 24, 2014) and Xcel Energy signing this MOU. Although participation in the Plan Development phase of Partners in Energy program requires no monetary contribution Maplewood does agree to provide: •A single contact point to work with recruiting stakeholders, coordinating planning meeting logistics, and coordinate distribution of deliverables and lead participation of the community. •Meeting facilities to host the stakeholder group during development of the plan. •Identification of existing community energy plans or programs that could be leveraged in successful development and delivery of this plan. •Good-faith evaluation of the recommendations and analysis provided and fair consideration of the potential strategies and tactics identified that align with the Maplewood’s goals. •Commitment to delivering an actionable and complete energy plan within four months of the Maplewood City Council’s review of the MOU (four months from November 24, 2014) and Xcel Energy signing this MOU. •Public distribution of the work products developed with the support of the Xcel Energy’s Partners in Energy program. 2 J5, Attachment 3 Council Packet Page Number 158 of 163 XCEL ENERGY PARTNERS IN ENERGY ………………………………………………………………………………………………………………………………………… Memorandum of Understanding Plan Development Phase Resource Commitment Summary Plan Development Phase Maplewood Xcel Energy •Single point of contact •Meeting facilities •Access to existing energy-related plans and programs •Involvement in developing implementation strategies •Commitment to completing the plan development •Agreement that the energy plan resulting from this work will be available to the public •Assistance identifying and recruiting stakeholders •Analysis of community energy use and program participation •Facilitation of planning sessions •Training and guidance developing goals and strategies •Documentation and delivery of the energy action plan •Commitment to completing the plan development The MOU for the Implementation Phase of the Partners in Energy program will be developed upon completion of your energy action plan and will outline your goals and the resource commitment from Xcel Energy and Maplewood. All communications pertaining to this agreement shall be directed to Shann Finwall on behalf of Maplewood and Tami Gunderzik on behalf of Xcel Energy. Thank you again for your continued interest in Xcel Energy’s Partner in Energy program. We look forward to assisting Maplewood in the development of an action energy plan. For Maplewood: _________________________________________ Date: ___________________________________ For Xcel Energy: ________________________________________ Date: ___________________________________ 3 J5, Attachment 3 Council Packet Page Number 159 of 163 J6 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Gayle Bauman, Finance Director D ATE: November 18, 2014 SUBJECT: Discussion on Municipal Continuing Disclosure Cooperative Initiative Compliance Introduction Issuers of municipal securities are required to comply with disclosure standards established under Rule 15c2-12 of the Securities Exchange Act of 1934. When issuers sell municipal securities in the market, an Official Statement is prepared and shared as a disclosure document for a particular debt issue. Upon the sale, the issuer also agrees to provide ongoing disclosures to bondholders in the form of annual financial reports , official statements for other offerings and notification of certain “material events” throughout the life of the bonds. Springsted now serves as our continuing disclosure agent and prepares and files these reports and notices on your behalf using information provided by the City. The SEC announced the Municipal Continuing Disclosure Cooperative (MCDC) initiative in March of this year with a stated purpose of encouraging issuers and underwriters of municipal securities to self-report any occurrence of materially inaccurate statements or omissions of fact in final official statements, including statements within an offering document affirming or disclosing compliance/noncompliance during the last five years. The deadline for underwriters to file under the MCDC was September 9, 2014. The deadline for issuers was recently extended to December 1, 2014. Background Back in 2007, it was discovered that Maplewood was filing its Continuing Disclosure Annual Report each year (which includes excerpts from the Annual Financial Report) but was not also including a full copy of its audited Financial Statement. The City has been in compliance with all filing requirements since 2007, but per SEC regulations, the failure to report needed to be included in our Official Statements for the next five years (2007-2011). The 2010 Official Statement stated that the City was in compliance for the past five years, when they were not. All other years are accurate. The SEC information contains language about issuers self-reporting if they have ‘failed to comply in all material respects’. The SEC has provided no guidance regarding what constitutes ‘materiality’. There are some considerations to look at when trying to determine if the City should self-report on this issue or not. Council Packet Page Number 160 of 163 J6 Considerations for NOT filing: •There has not been a pattern of non-compliance. •The event occurred prior to the availability of EMMA (7/1/09). •Impact was not significant to the 2010 investors because they had all available financial data when making their decision. The only thing they didn’t know was that the City had been late on some CAFR filings in the past. •No indication that the underwriters filed on this item. •This was not an intentional or willful act. Considerations for filing: •May be deemed material by the SEC. •If other violations are found, future SEC action may be more severe. •Choose to err on the side of caution. If the City does decide to self-report, the issuer must undertake the following: •Establish appropriate policies and procedures and training regarding continuing disclosure obligations within 180 days of the institution of the proceedings. •Comply with existing continuing disclosure undertakings, including updating past delinquent filings within 180 days of the institution of proceedings. •Cooperate with any subsequent investigation by the Division regarding the false statement(s), including the roles of the individuals and/or other parties involved. •Disclose in a clear and conspicuous fashion the settlement terms in any final official statement for an offering by the issuer within five years of the date of the institution of the proceedings. •Provide the Commission staff with a compliance certification regarding the applicable undertakings by the issuer on the one year anniversary of the date of the institution of proceedings. •The Division will recommend that the Commission accept a settlement in which there is no payment of any civil penalty by the issuer. Budget Impact None. Recommendation It is recommended that the City Council discuss this MCDC compliance issue and make a determination regarding materiality. If the City believes it is immaterial, no other action is needed other than documenting the conclusion for the files. If the City decides to self-report, the deadline to complete the filing of the questionnaire is December 1, 2014. Council Packet Page Number 161 of 163 J8 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Director Citizen Services DATE: November 19, 2014 SUBJECT: Motion to Cancel the December 22, 2014 City Council Meeting Introduction December 22, 2014 is the second regularly scheduled meeting of the Council in December. Due to the Holidays, staff is requesting that the meeting be cancelled. Recommendation Approve the cancellation of the December 22, 2014 City Council meeting. Council Packet Page Number 162 of 163 MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager DATE: November 24, 2014 SUBJECT: Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Agenda Items & Work Session Schedule 1. December 2nd a. Workshop – Legal RFP: Presentations / Interviews for City Attorney Civil Representation 2. December 3rd a. Workshop – Legal RFP: Presentations / Interviews for Criminal Prosecution Representation 3. December 8th a. Workshop- Domestic Violence Program Review, Follow up Questions or Discussion on 2015 Budget 4. December 22nd a. Cancel meeting Budget Impact None. Recommendation No action required. Attachments None. M1 Council Packet Page Number 163 of 163