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Home My WebLink About2014 12-08 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, December 8, 2014 City Hall, Council Chambers Meeting No. 22-14 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Before addressing the council, sign in with the City Clerk. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of November 24, 2014 City Council Workshop Minutes 2. Approval of November 24, 2014 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Swearing In Ceremony for Brett Merkatoris and Brett Roddy – Fire Department (No Report) 2. Presentation of Retirement Plaque for Joel White – Fire Department (No Report) 3. Approval of Resolution of Appreciation for Tom Ekstrand, Senior Planner for 38 Years of Service with the City of Maplewood G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of 2014 Budget Adjustments and Transfers 3. Approval of Transfer to Close Fish Creek Acquisition Fund 4. Approval of 2015 Trash Hauling Contract for City Facilities 5. Approval of 2015 Residential Trash Hauling Rate Price Adjustments 6. Approval to Purchase ToolCat 5600 G-Series Work Machine 7. Approval to Purchase Towmaster T-14DT Trailer 8. Approval of Resolution Approving Final Payment and Acceptance of Project, East Metro Public Safety Training Center Bid Package 2 Improvements, City Project 09-09 9. Approval of Resolution Calling for Public Hearing, Gladstone Redevelopment Phase 2, City Project 14-01 10. Approval of Resolution Reducing Retainage from 1% to 0.25%, TH36/English Street Interchange Improvements, City Project 09-08 H. PUBLIC HEARINGS 1. Public Hearing on 2015 Tax Levy and Budget a. Approval of Resolution Certifying Taxes Payable in 2015 b. Approval of Resolution Adopting a Budget for 2015 2. Meeting of Economic Development Authority (EDA) - The City Council Serves as the EDA I. UNFINISHED BUSINESS 1. Approval of Resolution Authorizing the Issuance and Awarding the Sale of General Obligation Refunding Bonds, Series 2015A J. NEW BUSINESS 1. Approval to Enter into Contract with Yale Mechanical to Replace Boilers and Water Heaters at MCC 2. Approval to Extend Contract for City Attorney and City Prosecution Services with H. Alan Kantrud Through 2015 3. Approval to Extend Contract for Human Resource Attorney Services with Charles Bethel Through 2015 K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. M. ADMINISTRATIVE PRESENTATIONS 1. Update to Civil and Prosecution Selection Process (No Report) 2. Council Calendar Update N. COUNCIL PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the Cit y Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. E1 November 24, 2014 City Council Workshop Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:00 P.M. Monday, November 24, 2014 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:07 p.m. by Mayor Slawik. B. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present C. APPROVAL OF AGENDA Councilmember Abrams moved to approve the agenda as submitted. Seconded by Councilmember Cardinal Ayes – All The motion passed. D. UNFINISHED BUSINESS 1. Department Presentations on the 2015 Budget Department heads finished giving their department budget presentations for the 2015 Budget. E. NEW BUSINESS 1. Update on Cable Franchise Agreement Negotiations. IT Director Fowlds gave the report. F. ADJOURNMENT Mayor Slawik adjourned the meeting at 6:58 p.m. Council Packet Page Number 1 of 107 E2 November 24, 2014 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, November 24, 2014 Council Chambers, City Hall Meeting No. 19-14 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:07 p.m. by Mayor Slawik. Mayor Slawik requested Mr. Gonzales who served in the US Army to address the council and report on the Shop, Ship and Share event that took place this past weekend at the Maplewood Mall. The event was put on by District 4 of the American Legion who partnered with the US Postal Service. The event was to package goods for service men and women in the military. Numerous schools participated and donated items to be packed in the boxes. Elementary school children crafted handwritten cards so they would be in the boxes when they were opened. Manufactures donated snacks and personal care items to be included. Shoppers, organizations and the American Legion paid for the shipping of the approximately 1,000 packages that were sent. Thanks were extended to all those that donated their time and resources. Mr. Gonzales then led the council in the pledge of allegiance. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA Councilmember Abrams requested agenda item J7 be moved to the end of the meeting after Agenda Item “N” Council Presentations. Councilmember Cardinal moved to approve the agenda as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of November 10, 2014 City Council Workshop Minutes Councilmember Abrams moved to approve the November 10, 2014 City Council Workshop Minutes as submitted. Council Packet Page Number 2 of 107 E2 November 24, 2014 City Council Meeting Minutes 2 Seconded by Councilmember Cardinal Ayes – All The motion passed. 2. Approval of November 17, 2014 City Council Workshop Minutes Councilmember Juenemann requested a motion be made to approve the agenda for the November 17, 2014 City Council Workshop Minutes. Councilmember Cardinal moved to approve the November 17, 2014 agenda as submitted. Seconded by Councilmember Koppen. The motion passed. Councilmember Abrams moved to approve the November 17, 2014 City Council Workshop Meeting Minutes as amended. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Approval of November 10, 2014 City Council Meeting Minutes Councilmember Cardinal moved to approve the November 10, 2014 City Council Meeting Minutes as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Review of Commissioner Reappointment Assessments a. Approval of Resolution of Reappointment to Commissions Councilmember Juenemann moved to approve the Resolution for reappointment to the Planning Commission and Police Civil Service Commission. Resolution 14-11-1141 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to serve on the following commissions: Planning Commission Paul Arbuckle, term expires 12/31/2017 John Donofrio, term expires 12/31/2017 Police Civil Service Commission James Meehan, term expires 12/31/2017 Council Packet Page Number 3 of 107 E2 November 24, 2014 City Council Meeting Minutes 3 Seconded by Councilmember Cardinal Ayes – All The motion passed. G. CONSENT AGENDA Councilmember Abrams requested agenda items G2, G3 and G4. Councilmember Abrams moved to pull agenda item G8 from the Consent Agenda. Seconded by Councilmember Juenemann Ayes – All The motion passed. Councilmember Koppen moved to approve consent agenda items G1-G7 and G9. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember Koppen moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 187,038.62 Checks # 93613 thru # 93828 dated 11/04/14 thru 11/12/14 $ 312,132.85 Disbursements via debits to checking account dated 11/03/14 thru 11/07/14 $ 417,526.74 Checks # 93829 thru # 93866 dated 11/12/14 thru 11/18/14 $ 468,957.46 Disbursements via debits to checking account dated 11/10/14 thru 11/12/14 $ 1,385,655.67 Total Accounts Payable PAYROLL $ 547,453.29 Payroll Checks and Direct Deposits dated 11/07/14 $ 640.00 Payroll Deduction check # 9993592 thru # 9993593 dated 11/07/14 $ 548,093.29 Total Payroll $ 1,933,748.96 GRAND TOTAL Council Packet Page Number 4 of 107 E2 November 24, 2014 City Council Meeting Minutes 4 Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of a Memorandum of Understanding (MOU) for the Great Plains Institute Grant for Commercial/Industrial Energy Efficiency Project Councilmember Koppen moved to approve the Memorandum of Understanding for funding arrangements between the City of Maplewood and the Great Plains Institute Grant for a $5,000 grant for the Commercial/Industrial Energy Efficiency Project (Green Building Code Incentive Program). Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Approval of a Memorandum of Understanding (MOU) with Sherman and Associates for the Livable Communities Program Grant Andrew Hughes, Project Manager with Herman and Associates addressed the council and gave the report. Councilmember Koppen moved to approve the city manager sign the attached Memorandum of Understanding between the City and Maplewood Acquisition LLC. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Approval of a Resolution Authorizing the MPCA Environmental Assistance Grant for the Commercial/Industrial Energy Efficiency Project Councilmember Koppen moved to approve the Resolution authorizing the MPCA Environmental Assistance grant for the Commercial/Industrial Energy Efficiency Project (Green Building Code Incentive Program) and authorize the City Manager to sign the grant agreement on behalf of the City. Resolution 14-11-1142 Resolution Authorizing the MPCA Environmental Assistance Grant for the Commercial/Industrial Energy Efficiency Project WHEREAS, in July 2014 the City of Maplewood has applied for a grant from the Minnesota Pollution Control Agency (MPCA), under its FY 2014-2015 Environmental Assistance Grant Program; and WHEREAS, in August 2014 the MPCA awarded Maplewood $20,000 for a Commercial/Industrial Energy Efficiency Project called the Green Building Code Incentive Program; WHEREAS, MPCA requires that the City of Maplewood enter into a grant agreement with the MPCA that identifies the terms and conditions of the funding award Council Packet Page Number 5 of 107 E2 November 24, 2014 City Council Meeting Minutes 5 based on the objectives outlined below: 1. Objective 1 of 8 -- Property Accessed Clean Energy Program Task: Implement a Property Assessed Clean Energy (PACE) program in Maplewood to offer financial lending opportunities for energy efficiency projects to all commercial and industrial buildings. 2. Objective 2 of 8 – Partners in Energy Task: Implement the Partners in Energy program in Maplewood. The program includes a partnership with Xcel Energy for community support program offering tools and resources to develop and implement an energy action plan. As part of the program, the City will appoint an energy action team that will meet over a three- month period to create the City’s energy goals. One of the goals that will be outlined in the energy action plan is the implementation of the Green Building Code incentive program to assist commercial and industrial buildings with energy efficiency projects. 3. Objective 3 of 8 - Education and Outreach Task: Provide education and outreach to all commercial and industrial building owners in Maplewood on the City’s Green Building Code and opportunities for energy efficiency and sustainability. 4. Objective 4 of 8 -- Incentive Program Task: Create an incentive program to promote voluntary compliance with the Maplewood Green Building Code by funding building recommissioning studies and recommended improvements for commercial and industrial buildings. Properties participating in the incentive program will be required to implement as many energy efficiency or sustainability projects specified in the study as the City’s funding can cover. Properties must also submit three years of energy use performance data to the City. This data will be entered into separate accounts associated with the City of Maplewood's Minnesota B3 program. 5. Objective 5 of 8 – B3 Account for Private Properties Task: Create separate B3 accounts for private properties participating in the Maplewood Green Building Program. 6. Objective 6 of 8 -- Partnerships Task: Through education, outreach, and reporting on the Green Building Code the City will build partnerships with commercial and industrial building owners. This will allow the City to offer technical assistance and guidance on future building, energy efficiency, and sustainability projects. 7. Objective 7 of 8 -- Evaluation Task: Evaluate results of the Maplewood Green Building Program. 8. Objective 8 of 8 - Reporting Task: Submit reports to the MPCA. BE IT RESOLVED THAT the City of Maplewood hereby agrees to enter into and sign a grant agreement with the MPCA to carry out the project specified therein and to comply with all of the terms, conditions, and matching provisions of the grant agreement Council Packet Page Number 6 of 107 E2 November 24, 2014 City Council Meeting Minutes 6 and authorizes and directs Melinda Coleman, City Manager, to sign the grant agreement on its behalf. The Maplewood City Council adopts this resolution on November 24, 2014. Seconded by Councilmember Juenemann Ayes – All The motion passed. 5. Approval of a Conditional Use Permit Review, Kline Auto World, 2610 Maplewood Drive Councilmember Koppen moved to approve to review the conditional use permit for Kline Auto World, 2610 Maplewood Drive permit again only if a problem arises or if changes are proposed. Seconded by Councilmember Juenemann Ayes – All The motion passed. 6. Approval of a Conditional Use Permit Review, St. Paul Hmong Alliance Church, 1770 McMenemy Street Councilmember Koppen moved to approve to extend the approval of the conditional use permit for the St. Paul Hmong Alliance Church and review again in one year. Seconded by Councilmember Juenemann Ayes – All The motion passed. 7. Approval of a Conditional Use Permit Review, Agropur, 2080 Rice Street Councilmember Koppen moved to approve the conditional use permit for a planned unit development for Agropur, 2080 Rice Street, and review the permit only if problem arises or if changes are proposed. Seconded by Councilmember Juenemann Ayes – All The motion passed. 8. Approval of a Conditional Use Permit Review, The Shores at Lake Phalen, 1870 East Shore Drive Councilmember Abrams had a question regarding the temporary overflow parking lot that was installed without communicating with City. City Planner Ekstrand answered questions of council. Councilmember Abrams moved to approve to review the conditional use permit for The Shores planned unit development again in April 2015. By that time, the owner of The Council Packet Page Number 7 of 107 E2 November 24, 2014 City Council Meeting Minutes 7 Shores shall begin work with the city for the Phase II expansion of The Shores to rectify the non-conforming parking lot they installed without city approval. If owner hasn’t started Phase II with the city, the applicant shall remove the unapproved gravel parking lot to comply with city ordinance. Seconded by Councilmember Juenemann Ayes – All The motion passed. 9. Approval of Resolution Accepting Insurance Labor-Management Committee’s (LMC) Recommendations for Employee Insurance Benefits for 2015 Councilmember Koppen moved to approve the resolution Accepting Insurance Labor- Management Committee’s (LMC) Recommendations for Employee Insurance Benefits for 2015. Resolution 14-11-1143 Be it resolved that the Maplewood City Council hereby affirms the recommendations of Insurance Labor Management Committee regarding 2015 employee insurance benefits for the City of Maplewood. Approved this 24th day of November 2014. Seconded by Councilmember Juenemann Ayes – All The motion passed. Mayor Slawik requested to go back to Agenda Item D so council members could add items under Council Presentations. The following items were added: N1 Cable Commission N2 Multi-Ethnic Business Event N3 Parks & Recreation Commission N4 Housing & Economic Commission N5 Historic Preservation Commission N6 TAB N7 622 Superintendent Search N8 Suburban Ramsey Family Collaborative Councilmember Juenemann moved to approve the added items to council presentations. Seconded by Councilmember Abrams Ayes – All The motion passed. H. PUBLIC HEARING None Council Packet Page Number 8 of 107 E2 November 24, 2014 City Council Meeting Minutes 8 I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Approval of Resolution for 2015 Annual Liquor License Renewals for Club, Off-Sale, On-Sale, and Wine City Clerk/Citizen Services Director Haag gave the staff report. Councilmember Juenemann moved to approve the Resolution for 2015 Annual Liquor License Renewals for Club, Off-Sale, On-Sale, and Wine. Resolution 14-11-1144 2015 ANNUAL LIQUOR LICENSE RENEWALS FOR CLUB, OFF-SALE, ON-SALE AND WINE RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that the following On-Sale, Off-Sale, Club and Wine Liquor Licenses, having been previously duly issued by this Council, are hereby approved for renewal for one year, effective January 1, 2015, with approvals granted herein subject to satisfactory results of required Police, Fire, health inspections, and required documentation submitted: Off-Sale 3.2 Beer Licenses Cub Foods #30244 100 County Road B West Cub Foods #31264 2390 White Bear Avenue Maplewood Kwik Mart 2150 McMenemy Street North Rainbow Foods #7300 2501 White Bear Avenue SuperAmerica #4022 1750 White Bear Avenue SuperAmerica #4089 11 Century Avenue South Off-Sale Intoxicating Liquor Licenses 61 Liquors 2700 Maplewood Dr North A-1 Liquor 19 Century Avenue North Big Discount Liquor 2515 White Bear Avenue Costco Wholesale #1021 1431 Beam Avenue East Cub Discount Liquor 100 West County Road B Heritage Liquor LLC 1347 Frost Avenue Maddie’s Liquor 1690 McKnight Road North Maplewood Wine Cellar 1281 Frost Avenue Council Packet Page Number 9 of 107 E2 November 24, 2014 City Council Meeting Minutes 9 Merwin Liquors 1700-D Rice Street MGM Liquor Warehouse 2950 White Bear Avenue Party Time Liquor 1835 East Larpenteur Avenue Princess Liquor ‘n Tobacco 2728 Stillwater Road Sarrack’s Int’l. Wine & Spirits 2305 Stillwater Road White Bear Liquor & Wine 2223 White Bear Avenue On-Sale 3.2 Beer Licenses Chipotle Mexican Grill #1438 3095 White Bear Ave North On-Sale Club License Maplewood Moose Lodge #963 1946 English Street On-Sale Intoxicating Liquor Licenses 5-8 Tavern & Grill 2289 Minnehaha Avenue Acapulco Mexican Restaurant 3069 White Bear Avenue Aramark 2350 Minnehaha Avenue East Bleechers Bar & Grill 2220 White Bear Avenue Buffalo Wild Wings #118 3085 White Bear Avenue Chili’s Grill & Bar #224 1800 Beam Avenue Chipotle Mexican Grill #224 2303 White Bear Avenue Freddy’s Tiki Hut 1820 Rice Street North Goodrich Golf Course 1820 North Van Dyke Guldens Roadhouse 2999 North Highway 61 Huey’s Saloon 2425 North Highway 61 Jake’s City Grille 1745 Beam Avenue East Lancer Catering at Keller Golf Course 2166 Maplewood Drive North McCarron’s Pub and Grill 1986 Rice Street N Myth 3090 Southlawn Drive North Olive Garden #1200 1749 Beam Avenue Osaka Sushi & Hibachi 1900 County Road D E Outback Steakhouse #2412 1770 Beam Avenue Red Lobster #0283 2925 White Bear Avenue Stargate Dance Club 1700 Rice Street, Suite J T.G.I. Friday’s #0472 3087 White Bear Avenue The Dog House Bar & Grill 2029 Woodlynn Avenue East Council Packet Page Number 10 of 107 E2 November 24, 2014 City Council Meeting Minutes 10 The Ponds at Battle Creek 601 Century Avenue South On-Sale Wine/Strong Beer Licenses Bambu Asian Cuisine 1715-A Beam Avenue Noodles & Company 2865 White Bear Avenue Taste of India 1745 Cope Avenue East Seconded by Councilmember Abrams Ayes – All The motion passed. 2. Approval of the Following Resolutions for U-Haul to Expand its Business to the Former Goodwill Property, 2250 White Bear Avenue a. A Conditional Use Permit for Indoor Storage in a Commercial Zoning District b. A Conditional Use Permit to Lease Motor Vehicles c. A Variance to Lease Trucks and Trailers Within 350 Feet of Residentially Zoned Property Senior Planner Ekstrand gave the staff report and answered questions of the council. Planning Commissioner Bill Kempe addressed the council and gave the planning commission report. Christopher Bohlman, President of Southern U-Haul in Minnesota was present and addressed the council to give additional information and answered questions of the council. Councilmember Koppen moved to approve A. The conditional use permit resolution to allow indoor storage and the leasing of trucks and trailers in a BC (business commercial) zoning district, located at 2250 White Bear Avenue. Approval is based on the findings required by ordinance and subject to the following conditions: 1. All construction shall follow the site plan date-stamped September 15, 2014 approved by the city in addition to the required changes below. Staff may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant shall submit plans for their site and building improvements to the community design review board for approval. 5. The building and site changes and improvements shall include the following requirements: Council Packet Page Number 11 of 107 E2 November 24, 2014 City Council Meeting Minutes 11 a. A decorative six-foot-tall solid screening fence along the easterly lot line to screen the proposed site from the New Horizon day care center building and playground. The screening fence shall be also placed in the southeast corner of the site to fill in a gap in screening. Fencing in this area is subject to the requirements of the city engineer due to the drainage swale in this corner. b. Clean-up, maintenance and repair of the former Goodwill building. c. Resurfacing of the parking lot. d. Providing a connecting driveway between the existing U-Haul property and the former Goodwill site. This connecting driveway shall be curbed with concrete curbing to meet the requirements of city code. e. Restriping of the parking lot with no parking lot stripes for rental vehicles any closer than 100 feet to the south property line. f. Removal of the tall freestanding sign structure. This sign is no longer considered legal-nonconforming. 6. The applicant shall comply with the requirements of the city’s building official, assistant fire chief and city engineer. B. Approval of a variance resolution to allow the leasing of motor vehicles within 350 feet of property zoned and planned as residential. This variance is based on the findings that: 1. The proposed setback reduction to 100 feet from the southerly lot line would be in harmony with the general purposes and intent of the ordinance since the site would be screened from view from the residential properties to the south and the east by six-foot-tall screening fences. 2. The proposal is for a commercial venture which is consistent with the Maplewood Comprehensive Plan for this property. 3. There are practical difficulties in complying with the ordinance. The applicant would not be able to utilize this site for truck and trailer leasing without a variance since the entire site is within 350 feet of residential property. This approval is conditioned upon all rental vehicles being kept at least 100 feet from the abutting residential property to the south. Resolution 14-11-1145 CONDITIONAL USE PERMIT WHEREAS, U-Haul, has applied for a conditional use permit be allowed to lease trucks and trailers and to operate an indoor-storage facility in a BC (business commercial) district. Council Packet Page Number 12 of 107 E2 November 24, 2014 City Council Meeting Minutes 12 WHEREAS, Sections 44-512 (4 and 5) of the city ordinances requires a conditional use permit for used car sales or leasing and for indoor storage facilities in a BC (business commercial) zoning district. WHEREAS, this permit applies to the property located at 2255 White Bear Avenue. The property identification number of this property is: 112922330059 WHEREAS, the history of this conditional use permit is as follows: 1. On November 18, 2014, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On November 24, 2014, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural Council Packet Page Number 13 of 107 E2 November 24, 2014 City Council Meeting Minutes 13 and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the plans date-stamped September 15, 2014, approved by the city. Staff may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year after review and good-cause is shown. 3. The city council shall review this permit in one year. 4. The applicant shall submit plans for their site and building improvements to the community design review board for approval. 5. The building and site changes and improvements shall include the following requirements: a. A decorative six-foot-tall solid screening fence along the easterly lot line to screen the proposed site from the New Horizon day care center building and playground. The screening fence shall be also placed in the southeast corner of the site to fill in a gap in screening. Fencing in this area is subject to the requirements of the city engineer due to the drainage swale in this corner. b. Clean-up, maintenance and repair of the former Goodwill building. c. Resurfacing of the parking lot. d. Providing a connecting driveway between the existing U-Haul property and the former Goodwill site. This connecting driveway shall be curbed with concrete curbing to meet the requirements of city code. e. Restriping of the parking lot with no parking lot stripes for rental vehicles any closer than 100 feet to the south property line. f. Removal of the tall freestanding sign structure. This sign is no longer considered legal-nonconforming. 6. The applicant shall comply with the requirements of the city’s building official, assistant fire chief and city engineer. The Maplewood City Council approved this resolution on November 24, 2014. Resolution 14-11-1146 VARIANCE RESOLUTION WHEREAS, U-Haul has applied for a variance to be allowed to lease trucks and Council Packet Page Number 14 of 107 E2 November 24, 2014 City Council Meeting Minutes 14 trailers closer than 350 feet to a residential zoning district. WHEREAS, this variance applies to the property at 2255 White Bear Avenue. The property identification numbers for this property is: 112922330059 WHEREAS, Sections 44-512 (5) of the city ordinances requires that used motor vehicle rental activities be at least 350 feet from a residential district. WHEREAS, the applicant’s proposed use would be totally within this 350 foot proximity of two nearby residential districts. WHEREAS, the history of this variance is as follows: 1. The planning commission held a public hearing on November 18, 2014. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The planning commission gave everyone at the hearing an opportunity to speak and present written statements. The council also considered reports and recommendations from the city staff. The planning commission recommended that the city council approve this variance. 2. On November 24, 2014, the city council considered the recommendations of city staff and the planning commission and the testimony of persons present at the meeting. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described variances since: 1. The proposed setback reduction to 100 feet from the southerly lot line would be in harmony with the general purposes and intent of the ordinance since the site would be screened from view from the residential properties to the south and the east by six-foot-tall screening fences. 2. The proposal is for a commercial venture which is consistent with the Maplewood Comprehensive Plan for this property. 3. There are practical difficulties in complying with the ordinance. The applicant would not be able to utilize this site for truck and trailer leasing without a variance since the entire site is within 350 feet of residential property. This approval is conditioned upon all rental vehicles be kept at least 100 feet away from the abutting residential property to the south. The Maplewood City Council approved this resolution on November 24, 2014. Seconded by Councilmember Cardinal Ayes – All The motion passed. Council Packet Page Number 15 of 107 E2 November 24, 2014 City Council Meeting Minutes 15 3. Approval of Resolution Adopting 2015 Assessment Rates, Public Works Permit Fees and Park Availability Charges Assistant City Engineer Love gave the staff report. Councilmember Cardinal moved to approve the resolution for Adoption of the 2015 Assessment Rates, Public Works Permit Fees, and Park Availability Charges. Resolution 14-11-1147 ADOPTION OF THE 2015 ASSESSMENT RATES, PUBLIC WORKS PERMIT FEES, AND PARK AVAILABILITY CHARGES WHEREAS, the City of Maplewood has established assessment rates, permit fees, and park availability charges, and WHEREAS, city staff has reviewed the assessment rates, permit fees, and park availability charges. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The proposed assessment and improvement rates hereby attached shall become effective beginning January 1, 2015. Furthermore the special assessment rates shall be officially established through a benefit appraisal analysis. 2. The updated public works fees are approved for all related permit applications received on or after January 1, 2015. 3. The park availability charge (which has not changed from 2014) shall be effective beginning January 1, 2015. 4. The rates attached will be reviewed by staff on an annual basis with recommendations for revision brought to the City Council for consideration. Adopted by the Maplewood City Council on this 24th day of November 2014. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Approval of Resolution Authorizing a Wetland Buffer Variance for the Construction of a Garage, 1703 Jessie Street Environmental Planner Finwall presented the staff report and answered questions of the council. Planning Commissioner Bill Kempe addressed the council to give the report from the Planning Commission. Scott Miller, applicant/owner addressed the council to give additional information. Councilmember Juenemann moved to approve the resolution authorizing a wetland buffer variance for the construction of a garage at 1703 Jessie Street. Approval is based on the Council Packet Page Number 16 of 107 E2 November 24, 2014 City Council Meeting Minutes 16 following reasons: 1. Strict enforcement of the ordinance would cause the applicant practical difficulties because complying with the wetland buffer requirement stipulated by the ordinance would prohibit the building of any permanent structures, substantially diminishing the potential of this lot. 2. Approval of the wetland buffer variance will redirect stormwater from the garage and future hard surface driveway to a rain garden and areas near the wetland will no longer be maintained as a mowed lawn, but allowed to grow as a naturalized area. 3. Approval would meet the spirit and intent of the ordinance since the proposed garage would be built in an area that is already maintained as lawn. Approval of the wetland buffer variance shall be subject to the following: 1. Shift the garage 3 feet to the south to maintain a 5-foot setback from the house and increase the setback to the wetland from 30 feet to 33 feet. 2. Install a gutter on the north side of the garage and a downspout on the northeast corner of the garage which directs water to a rain garden. 3. Install a rain garden on the northeast corner of the garage, adjacent the driveway. The rain garden will be designed to infiltrate water from the garage roof and future hard surface driveway. Rain garden design plans to be approved by the City engineer prior to issuance of a building permit. 4. Discontinue maintaining the area to the north of the applicants’ property line, within the City property, as mowed lawn area. Allow this area to grow as a naturalized area adjacent the wetland. If the owner would prefer to restore this portion of the lawn to native plants at their own expense, the City would allow for that but would need to approve restoration plans. 5. The applicants should submit an escrow to cover up to 150 percent of the cost of the gutter, downspout, and rain garden. The escrow will be released when the gutter, downspout, and rain garden are installed per the City’s approval. Resolution 14-11-1148 VARIANCE RESOLUTION WHEREAS, Scott and Ann Miller applied for a variance from the wetland ordinance. WHEREAS, this variance applies to the property located at 1703 Jessie Street, Maplewood, MN. The property identification number is 17-29-22-34-0052. The legal description is Lot 4, Block 7, Kings Addition to the City of St. Paul, Ramsey Co., Minnesota. WHEREAS, Section 12-310 of the City’s ordinances (Wetlands and Streams) requires a wetland buffer of 75 feet adjacent to Manage B wetlands. WHEREAS, the applicants are proposing to construct a garage to within 30 feet of a Council Packet Page Number 17 of 107 E2 November 24, 2014 City Council Meeting Minutes 17 Manage B wetland, requiring a 42-foot wetland buffer variance. WHEREAS, the history of this variance is as follows: 1. On November 17, 2014, the Environmental and Natural Resources Commission reviewed the variance and recommended approval of the wetland buffer variance to the Planning Commission and City Council. 2. On November 18, 2014, the Planning Commission held a public hearing to review this proposal. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The Planning Commission gave everyone at the hearing a chance to speak and present written statements. The Planning Commission also considered the report and recommendation of the city staff and Environmental and Natural Resources Commission. The Planning Commission recommended approval of the wetland buffer variance to the City Council. 3. The City Council held a public meeting on November 24, 2014, to review this proposal. The City Council considered the report and recommendations of the city staff, the Environmental and Natural Resources Commission, and the Planning Commission. NOW, THEREFORE, BE IT RESOLVED that the City Council approved the above- described variance based on the following reasons: 1. Strict enforcement of the ordinance would cause the applicant practical difficulties because complying with the wetland buffer requirement stipulated by the ordinance would prohibit the building of any permanent structures, substantially diminishing the potential of this lot. 2. Approval of the wetland buffer variance will redirect stormwater from the garage to a rain garden and areas near the wetland will no longer be maintained as a mowed lawn, but allowed to grow as a naturalized area. 3. Approval would meet the spirit and intent of the ordinance since the proposed garage would be built in an area that is already maintained as lawn. Approval of the wetland buffer variance shall be subject to the following: 1. Shift the garage 3 feet to the south to maintain a 5-foot setback from the house and increase the setback to the wetland from 30 feet to 33 feet. 2. Install a gutter on the north side of the garage and a downspout on the northeast corner of the garage which directs water to a rain garden. 3. Install a rain garden on the northeast corner of the garage, adjacent the driveway. The rain garden will be designed to infiltrate water from the garage roof and future hard surface driveway. Rain garden design plans to be approved by the City engineer prior to issuance of a building permit. 4. Discontinue maintaining the area to the north of the applicant’s property line, within the City property, as mowed lawn area. Allow this area to grow as a naturalized area adjacent the wetland. If the owner would prefer to restore this portion of the lawn to Council Packet Page Number 18 of 107 E2 November 24, 2014 City Council Meeting Minutes 18 native plants at their own expense, the City would allow for that but would need to approve restoration plans. 5. The applicants should submit an escrow to cover up to 150 percent of the cost of the gutter, downspout, and rain garden. The escrow will be released when the gutter, downspout, and rain garden are installed per the City’s approval. The Maplewood City Council approved this resolution on November 24, 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Approval of the Following Actions for the Partners in Energy Program: a. Approve the Memorandum of Understanding for the Partners in Energy Program b. Appoint a City Councilmember to Serve on the Energy Action Team c. Approve the Energy Action Team Members Environmental Planner Finwall introduced the report. Joe Ballandby, Minnesota GreenCorps Member addressed the council to give the report and answer questions of the council. Tami Gunderzik, representative from Xcel Energy addressed the council to give additional information and answer questions of the council. Housing & Economic Development Commission Jenkins addressed the council to give the Housing & Economic Development Commission report. Councilmember Juenemann moved to approve the Memorandum of Understanding for the Partners in Energy program. Seconded by Councilmember Koppen Ayes – All The motion passed. Councilmember Abrams moved to approve to appoint Councilmember Juenemann to serve on the Energy Action Team. Seconded by Councilmember Koppen Ayes – All The motion passed. Councilmember Juenemann moved to appoint Councilmember Abrams as the alternative on the Energy Action Team. Seconded by Councilmember Cardinal Ayes – All The motion passed. Councilmember Abrams moved to approve to appoint Energy Action Team members as outlined in the staff report and additionally to invite Maplewood Mall to participate and 3M to participate. Council Packet Page Number 19 of 107 E2 November 24, 2014 City Council Meeting Minutes 19 1. Housing and Economic Development Commission (HEDC) Representative a. Commissioners Gansluckner and Tkachuck were appointed to the energy action team by the HEDC Commission on November 12. 2. Environmental and Natural Resources (ENR) Commission Representative a. Commissioners Miller and Sinn were appointed to the energy action team by the Commission on November 17. 3. City Council Representative 4. Resident Member at Large a. Matt Ledvina, resident and Community Design Review Board member, has volunteered to serve on the energy action team. 5. Business Member at Large a. Jill Skogheim, owner of the 5-8 Club and member of the St. Paul Area Chamber of Commerce, has volunteered to serve on the energy action team. 6. Business Associations a. St. Paul Area Chamber of Commerce (Jill Skogheim – see above) b. White Bear Avenue Business Association 7. Staff Members a. Nick Carver, Building Official b. Shann Finwall, Environmental Planner c. Chris Swanson, Environmental Specialist d. Joe Ballandby, GreenCorps Member e. One representative from building operations Seconded by Councilmember Cardinal Ayes – All The motion passed. 6. Discussion on Municipal Continuing Disclosure Cooperative Initiative Compliance. Finance Director Bauman gave the staff report and answered questions of the council. Terri Heaton from Springsted addressed the council to provide additional information and answer questions of the council. All council members participated in the discussion and felt it was immaterial to self-report at this time. The following agenda item J7 was moved to the end of the agenda (after N8). 7. Approval of Employment Agreement – City Manager Melinda Coleman. Human Resource Attorney Bethel stated the meeting will be closed as permitted by Section 13D to discuss Labor Negotiations with City Manager Melinda Coleman. Mayor Slawik moved to enter into closed session for the purpose of discussing the Employment Agreement with Melinda Coleman. Seconded by Councilmember Cardinal Ayes – All The motion passed. The following individuals were present during the closed session: Mayor Slawik Council Packet Page Number 20 of 107 E2 November 24, 2014 City Council Meeting Minutes 20 Council Members Abrams, Cardinal, Juenemann and Koppen City Clerk Haag. Human Resource Attorney Bethel Mayor Slawik reopened the meeting at 9:45 p.m. Human Resource Attorney Bethel gave a summary of the closed session regarding the Employment Agreement with Melinda Coleman. 8. Motion to Cancel the December 22, 2014 City Council Meeting City Clerk Haag gave the staff report. Councilmember Juenemann moved to approve the cancellation of the December 22, 2014 City Council meeting. Seconded by Councilmember Koppen Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATION None M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Coleman gave the update to the council calendar. N. COUNCIL PRESENTATIONS 1. Cable Commission Councilmember Abrams gave an update on the Cable Commission. Tim Finnerty, Executive Director of the Cable Commission will be giving presentations to the 12 cities involved in the cable commission. Cities will be asked to consider whether or not all the council meetings should be presented on channel 98 at no cost which will require City Council approval. Cities that opt-in will be televised on channel 98 throughout the 12 city area. An additional cable commission meeting was added on December 15, 2014 due to a number of items that needed to be discussed before the end of the year. At the most recent cable commission meeting, Century Link approached the cable commission and is interested in coming in as a competitor, competing against Comcast. There was a decision made at the Cable Commission Meeting recommending that the GTN Council Packet Page Number 21 of 107 E2 November 24, 2014 City Council Meeting Minutes 21 department expenses be financed using PEG grant money which will result in an increase for Maplewood’s equipment of about $101,000. 2. Multi-Ethnic Business Event Councilmember Abrams reported on the Multi-Ethnic Business event that is scheduled for February 26, 2014. 3. Parks & Recreation Commission Councilmember Abrams reported on the Parks and Recreation Commission meeting held on November 19, 2014. 4. Housing & Economic Commission Councilmember Koppen reported on the Housing & Economic Commission meeting held on November 12, 2014. 5. Historic Preservation Commission Councilmember Koppen reported that at the Historic Preservation Commission meeting they conducted a secret ballot for person of the year which will soon be announced. 6. TAB Mayor Slawik reported on the last TAB meeting she attended. 7. 622 Superintendent Search Mayor Slawik reported that Patty Phillips is retiring from her position of Superintendent from District 622. She encouraged council members to attend an elected officials meeting to comment on what kind of leader they would like to see as her replacement. 8. Suburban Ramsey Family Collaborative Mayor Slawik reported on the Suburban Ramsey Family Collaborative meeting that she and Chief Schnell attended. Chief Schnell gave additional information about the meeting. Mayor Slawik requested Chief Schnell comment from a public safety standpoint regarding the current situation in Ferguson, Missouri. O. ADJOURNMENT Mayor Slawik adjourned the meeting at 9:46 p.m. Council Packet Page Number 22 of 107 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Environmental and Economic Development Department DATE: December 2, 2014 SUBJECT: Approval of a Resolution of Appreciation for Tom Ekstrand, Senior Planner for 38 Years of Service with the City of Maplewood Introduction Tom Ekstrand will be retiring from his position as Senior Planner on December 31, 2014. The Environmental and Economic Development Department would like to acknowledge Mr. Ekstrand’s 38 years of service with the City of Maplewood with the adoption of the attached Resolution of Appreciation. Background Mr. Ekstrand began his employment on August 25, 1976, as Maplewood’s first City Planner. Over his many years of service, Mr. Ekstrand has guided the City’s growth and redevelopment from a city that is largely rural to an almost fully developed community. Recommendation Approve the attached Resolution of Appreciation for Tom Ekstrand for his 38 years of service with the City of Maplewood. Attachment 1. Resolution of Appreciation for Tom Ekstrand F3 Council Packet Page Number 23 of 107 RESOLUTION OF APPRECIATION WHEREAS, Tom Ekstrand was hired as the first City Planner for the City of Maplewood, beginning his employment on August 25, 1976; and WHEREAS, Mr. Ekstrand has served faithfully in a planning capacity for over 38 years; and WHEREAS, the City Council, Commissions, and City employees have appreciated his experience, insights, and good judgment in guiding the City’s growth and redevelopment from a city that was largely rural to an almost fully developed community; and WHEREAS, Mr. Ekstrand has given of his knowledge, skills, wit, and abilities during his service with the City; and WHEREAS, Mr. Ekstrand has shown dedication to his duties and has consistently contributed his leadership and efforts for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Tom Ekstrand, Senior Planner, is hereby extended our gratitude and appreciation for his 38 years of dedicated service. Passed by the Maplewood City Council on December 8, 2014. ______________________________ Nora Slawik, Mayor Attest: ________________________________ Karen Haag, City Clerk F3, Attachment 1 Council Packet Page Number 24 of 107 TO:Melinda Coleman, City Manager FROM:Gayle Bauman, Finance Director DATE: SUBJECT:Approval of Claims 1,531,833.11$ Checks # 93867 thru # 93925 dated 11/14/14 thru 11/25/14 421,216.51$ Disbursements via debits to checking account dated 11/17/14 thru 11/21/14 115,887.65$ Checks # 93927 thru # 93944 dated12/02/14 426,653.03$ Disbursements via debits to checking account dated 11/24/14 thru 11/25/14 2,495,590.30$ Total Accounts Payable 533,970.98$ Payroll Checks and Direct Deposits dated 11/21/14 874.20$ Payroll Deduction check # 9993612 thru # 9993614 dated 11/21/14 534,845.18$ Total Payroll 3,030,435.48$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL MEMORANDUM December 3, 2014 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: G1 Council Packet Page Number 25 of 107 Check Description Amount 93867 04431 2014 AMBULANCE 166,712.00 93868 02464 FUNDS FOR ATM CITY HALL 10,000.00 93869 04508 UMPIRE FEE FALL SOFTBALL 6,042.00 04508 UMPIRE FEE SUMMER SOFTBALL AUG 2,173.00 93870 00363 2014-2015 AUTODESK SUBSCRIPTION 5,843.04 93871 04206 ATTORNEY SRVS FEES/RENT - DEC 15,766.67 93872 03597 REIMB FOR MILEAGE 10/16 - 11/13 12.82 93873 00393 MONTHLY SURTAX - OCT 21277123035 2,549.33 93874 00985 WASTEWATER - DECEMBER 230,271.57 93875 01202 MAPLEWOOD LIVING & POSTAGE - NOV 7,595.03 93876 01941 SEASON AWARDS YOUTH VB 1,282.40 93877 01337 911 DISPATCH SERVICES - OCTOBER 29,632.51 01337 911 DISPATCH SERVICES - OCTOBER 2,244.80 01337 FLEET SUPPORT FEE - OCTOBER 414.96 93878 01337 PROPERTY TAXES 2228 MAPLEWOOD DR 5,223.96 93879 04899 REIMB FOR MISC SUPPLIES 73.49 93880 01190 PROJ 12-14 STREET LIGHTING 7,512.00 01190 ELECTRIC & GAS UTILITY 2,930.87 01190 ELECTRIC UTILITY 2,881.08 01190 ELECTRIC & GAS UTILITY 218.12 01190 FIRE SIRENS 51.82 93881 04808 ONLINE SCHEDULING & TIME SHEETS 2,128.00 93882 05434 REPAIR AMBULANCE #001 3,042.25 93883 05438 INSTALL TREES MAPLEWOOD SQUARE 406.13 93884 00230 RIP RAP FOR STORM SEWER REPAIRS 229.99 93885 04549 ZUMBA INSTRUCTION SAT MORNINGS 30.75 93886 00309 PROJ 09-09 MATERIALS TESTING 151.60 93887 00371 DEFENSIVE DRIVING COURSE FOR 15 3,000.00 93888 05444 PERMANENT EASEMENT PURCHASES 3,100.00 93889 05435 RECLINERS FOR NEW STATION 1 3,375.00 93890 00531 BLACK DIRT FOR STORM SEWER 532.00 93891 04846 MEDICAL SUPPLIES 648.45 93892 05442 PERMANENT EASEMENT PURCHASES 4,300.00 93893 05443 PERMANENT EASEMENT PURCHASES 4,300.00 93894 02263 BOARDING & DESTRUCTION FEES-OCT 2,416.37 93895 05436 PROJ 14-19 PHASE 1 ESA MCMEMENY 1,600.00 93896 05431 FOOD FOR 20TH ANNIVERSARY DINNER 121.24 93897 00393 PRESSURE VESSEL 1955 CLARENCE ST 10.00 00393 PRESSURE VESSEL 1177 CENTURY N 10.00 93898 00846 PHONE-BASED INTERPRETIVE SRVS 33.52 93899 02197 ESCROW RELEASE 2556 DAHL AVE E 5,035.62 93900 04790 DANCE INSTRUCTION - FALL 7,386.00 93901 05437 ESCROW RELEASE 3129 FURNESS PL 1,500.00 05437 ESCROW RELEASE 3131 FURNESS PL 1,500.00 93902 00983 LEASE PMT 11/15 - 12/14 453.00 93903 00986 MONTHLY SAC - OCTOBER 7,380.45 93904 05441 PERMANENT EASEMENT PURCHASES 3,100.00 93905 05445 PERMANENT EASEMENT PURCHASES 2,900.00 93906 00001 REFUND H LIN CLASS CANCELLED 60.00 93907 00001 REFUND C SCHILLER ACUPUNCTURE 20.00 93908 02270 PROJ 12-09 ARKWRIGHT-SUNRISE PMT#6 671,228.20 93909 01359 VEHICLE WASHES - OCT 71.77 93910 05439 PERMANENT EASEMENT PURCHASES 1,300.0011/25/2014 JAMES J REGNIER Check Register City of Maplewood 11/20/2014 Date Vendor 11/14/2014 EVEREST EMERGENCY VEHICLES INC 11/25/2014 DLT SOLUTIONS, INC. 11/25/2014 H A KANTRUD 11/25/2014 MARY JO HOFMEISTER 11/17/2014 US BANK 11/25/2014 BETWEEN THE LINES 11/25/2014 BETWEEN THE LINES 11/25/2014 PATRICK TROPHIES 11/25/2014 RAMSEY COUNTY-PROP REC & REV 11/25/2014 RAMSEY COUNTY-PROP REC & REV 11/25/2014 MN DEPT OF LABOR & INDUSTRY 11/25/2014 METROPOLITAN COUNCIL 11/25/2014 NYSTROM PUBLISHING CO INC 11/25/2014 XCEL ENERGY 11/25/2014 XCEL ENERGY 11/25/2014 XCEL ENERGY 11/25/2014 RAMSEY COUNTY-PROP REC & REV 11/25/2014 RAMSEY COUNTY-PROP REC & REV 11/25/2014 LORI RESENDIZ 11/25/2014 AUTO NATION 11/25/2014 B&J EVERGREEN 11/25/2014 BRYAN ROCK PRODUCTS, INC. 11/25/2014 XCEL ENERGY 11/25/2014 XCEL ENERGY 11/25/2014 ALADTEC, INC. 11/25/2014 LOIS EVERSON 11/25/2014 FIRE STATION OUTFITTERS LLC 11/25/2014 FRA-DOR INC. 11/25/2014 JAN ALICE CAMPBELL 11/25/2014 COMMISSIONER OF TRANSPORTATION 11/25/2014 DAKOTA CTY TECHNICAL COLLEGE 11/25/2014 HILLCREST ANIMAL HOSPITAL PA 11/25/2014 THE JAVELIN GROUP, INC. 11/25/2014 KELLY'S KORNER 11/25/2014 HEALTHEAST 11/25/2014 SAMIA AND BRANDYN L HENDERSON 11/25/2014 JUAN C & REYNA G HERNANDEZ 11/25/2014 MASTERPIECE HOMES INC 11/25/2014 MAYER ARTS, INC. 11/25/2014 MERKLE PROPERTIES 11/25/2014 MN DEPT OF LABOR & INDUSTRY 11/25/2014 MN DEPT OF LABOR & INDUSTRY 11/25/2014 LANGUAGE LINE SERVICES 11/25/2014 TIFFANY ANN MORVARI 11/25/2014 MYHOMESOURCE, LLC 11/25/2014 MERKLE PROPERTIES 11/25/2014 METRO SALES INC 11/25/2014 METROPOLITAN COUNCIL 11/25/2014 ONE TIME VENDOR 11/25/2014 ONE TIME VENDOR 11/25/2014 PALDA & SONS INC 11/25/2014 REGAL AUTO WASH BILLING G1, Attachments Council Packet Page Number 26 of 107 93911 02001 PHONE SERVICE - NOVEMBER 2,353.75 93912 04578 TREE INSPECTIONS FOR 2014 60.00 93913 03879 EMS FEES - DECEMBER 738.67 93914 04074 TAI CHI INSTRUCTION 10/15 - 12/17 220.80 93915 05265 DISPOSAL OF PARK WOOD TOYS 127.13 93916 04547 ESCROW RELEASE 2170 CO RD D 500.00 93917 01836 CAD FEE APRIL JULY - SEPT 2,700.00 93918 01578 SILICONE SPRAY FOR SHOP USE 99.00 93919 05287 ANNUAL RADAR & LIDAR CALIBRATIONS 747.00 93920 05342 PROJ 12-14 FIRE DEPT SOUTH PMT#9 290,755.95 93921 05382 SALES REPRESENTATION 10/25-11/7 1,000.00 93922 01669 FORFEITED VEHICLE TOWING FEE-OCT 410.00 93923 04179 PROGRAM DISPLAY SIGN MCC - OCT 325.00 93924 05013 ROOFTOP HEATING UNIT REPAIR 469.00 93925 05440 PERMANENT EASEMENT PURCHASES 525.0011/25/2014 SOUA YANG AND YEE HER 1,531,833.1159Checks in this report. 11/25/2014 TERRA GENERAL CONTRACTORS 11/25/2014 TURNING POINT CONSULTING GROUP 11/25/2014 TWIN CITIES TRANSPORT & 11/25/2014 VISUAL IMAGE PROMOTIONS 11/25/2014 YALE MECHANICAL LLC 11/25/2014 SKB ENVIRONMENTAL 11/25/2014 ST CROIX VALLEY LANDSCAPING 11/25/2014 ST PAUL, CITY OF 11/25/2014 T R F SUPPLY CO. 11/25/2014 TACTICAL SOLUTIONS 11/25/2014 CITY OF ROSEVILLE 11/25/2014 S & S TREE SPECIALISTS 11/25/2014 SANSIO 11/25/2014 ELAINE SCHRADE G1, Attachments Council Packet Page Number 27 of 107 Settlement Date Payee Description Amount 11/17/2014 MN State Treasurer Drivers License/Deputy Registrar 155,123.07 11/18/2014 MN State Treasurer Drivers License/Deputy Registrar 44,102.65 11/19/2014 MN State Treasurer Drivers License/Deputy Registrar 38,812.45 11/20/2014 MN State Treasurer Drivers License/Deputy Registrar 114,378.96 11/21/2014 MN State Treasurer Drivers License/Deputy Registrar 19,959.93 11/17/2014 MN Dept of Natural Resources DNR electronic licenses 281.00 11/21/2014 MN Dept of Natural Resources DNR electronic licenses 442.00 11/21/2014 US Bank VISA One Card*Purchasing card items 29,887.07 11/17/2014 VANCO Billing fee 121.20 11/19/2014 MN Dept of Revenue Fuel Tax 364.52 11/18/2014 MN Dept of Revenue Sales Tax 12,968.00 11/21/2014 Optum Health DCRP & Flex plan payments 636.66 11/21/2014 ICMA (Vantagepointe)Deferred Compensation 4,139.00 421,216.51 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Council Packet Page Number 28 of 107 Transaction Date Posting Date Merchant Name Transaction Amount Name 11/05/2014 11/05/2014 TOSHIBA BUSINESS SOLUTIO $32.14 CHAD BERGO 11/10/2014 11/11/2014 SP * X-DORIA.COM $25.91 CHAD BERGO 11/13/2014 11/14/2014 PAYPAL *MNATURALIST $230.00 OAKLEY BIESANZ 11/13/2014 11/14/2014 TARGET 00011858 $30.11 RON BOURQUIN 11/03/2014 11/04/2014 TARGET 00011858 $31.43 NEIL BRENEMAN 11/03/2014 11/04/2014 MICHAELS STORES 2744 $34.81 NEIL BRENEMAN 10/31/2014 11/03/2014 NEWMAN SIGNS $1,147.50 TROY BRINK 11/12/2014 11/13/2014 WINNICK SUPPLY ($28.28)BRENT BUCKLEY 11/12/2014 11/14/2014 IMPARK 00200149 $10.00 SARAH BURLINGAME 10/31/2014 11/03/2014 EMERGENCY AUTOMOTIVE $36.40 JOHN CAPISTRANT 11/08/2014 11/10/2014 MENARDS OAKDALE $50.49 JOHN CAPISTRANT 11/05/2014 11/06/2014 G&K SERVICES AR $398.98 SCOTT CHRISTENSON 11/12/2014 11/14/2014 HOLIDAY INNS $197.28 KERRY CROTTY 11/05/2014 11/06/2014 FRATTALLONES WOODBURY AC $8.00 CHARLES DEAVER 11/05/2014 11/06/2014 G&K SERVICES AR $63.55 CHARLES DEAVER 11/07/2014 11/10/2014 MENARDS OAKDALE $9.09 CHARLES DEAVER 11/04/2014 11/05/2014 L A POLICE GEAR INC $50.85 JOSEPH DEMULLING 10/31/2014 11/03/2014 COMMERCIAL POOL & SPA SUP $192.76 TOM DOUGLASS 11/01/2014 11/03/2014 LOWES #00907*$27.19 TOM DOUGLASS 11/05/2014 11/07/2014 THE HOME DEPOT 2801 $15.74 TOM DOUGLASS 11/06/2014 11/07/2014 G&K SERVICES AR $847.49 TOM DOUGLASS 11/06/2014 11/07/2014 NUCO2 $157.27 TOM DOUGLASS 11/06/2014 11/07/2014 NUCO2 $236.26 TOM DOUGLASS 11/06/2014 11/07/2014 NUCO2 $226.29 TOM DOUGLASS 11/06/2014 11/07/2014 NUCO2 $139.10 TOM DOUGLASS 11/06/2014 11/07/2014 NOR*NORTHERN TOOL $100.15 TOM DOUGLASS 11/07/2014 11/10/2014 NOR*NORTHERN TOOL $129.24 TOM DOUGLASS 11/10/2014 11/12/2014 AVAC CORPORATION $44.90 TOM DOUGLASS 11/13/2014 11/14/2014 HENRIKSEN ACE HARDWARE $14.98 TOM DOUGLASS 11/13/2014 11/14/2014 WW GRAINGER $385.93 TOM DOUGLASS 11/13/2014 11/14/2014 INTOXIMETERS $105.00 MICHAEL DUGAS 11/07/2014 11/10/2014 THE HOME DEPOT 2801 $58.90 PAUL E EVERSON 10/29/2014 11/04/2014 HOLIDAY INNS ($100.91)SHANN FINWALL 11/07/2014 11/10/2014 THE HOME DEPOT 2801 $46.25 SHANN FINWALL 10/31/2014 11/03/2014 BARRACUDA NETWORKS INC $1,421.91 MYCHAL FOWLDS 11/04/2014 11/05/2014 PAYFLOW/PAYPAL $59.95 MYCHAL FOWLDS 11/13/2014 11/14/2014 VIMEO PLUS+$59.95 MYCHAL FOWLDS 10/31/2014 11/03/2014 BEST BUY MHT 00000109 $53.55 NICK FRANZEN 11/06/2014 11/07/2014 LSOFT TECHNOLOGIES INC $92.39 NICK FRANZEN 11/12/2014 11/12/2014 AMAZON.COM $93.55 ANTHONY GABRIEL 11/12/2014 11/13/2014 AMAZON MKTPLACE PMTS $35.38 ANTHONY GABRIEL 11/12/2014 11/13/2014 IN *EMERGENCY RESPONSE SO $382.88 CLARENCE GERVAIS 10/31/2014 11/03/2014 HOME SCIENCE TOOLS $36.90 JAN GREW HAYMAN 11/07/2014 11/10/2014 ALDI 72011 $8.03 JAN GREW HAYMAN 11/07/2014 11/10/2014 VZWRLSS*APOCC VISN $97.26 KAREN GUILFOILE 11/05/2014 11/06/2014 OXYGEN SERVICE COMPANY,$261.43 MARK HAAG 11/13/2014 11/14/2014 MILLS FLEET FARM #2,700 $71.72 MARK HAAG 10/30/2014 11/03/2014 HENRIKSEN ACE HARDWARE $27.98 TAMARA HAYS 11/07/2014 11/10/2014 FASTENAL COMPANY01 $321.77 TAMARA HAYS 11/05/2014 11/07/2014 HENRIKSEN ACE HARDWARE $32.57 GARY HINNENKAMP 11/01/2014 11/03/2014 WEDDINGPAGES INC $319.50 RON HORWATH 11/06/2014 11/07/2014 ARC*SERVICES/TRAINING $38.00 RON HORWATH 11/10/2014 11/12/2014 NIHCA $307.55 RON HORWATH 11/04/2014 11/05/2014 DALCO ENTERPRISES, INC $77.76 DAVID JAHN 11/03/2014 11/04/2014 U OF M CCE NONCREDIT $245.00 JON JAROSCH G1, Attachments Council Packet Page Number 29 of 107 11/13/2014 11/14/2014 UNIFORMS UNLIMITED INC.$54.00 AMANDA JASKOWIAK 11/08/2014 11/10/2014 FIRST SHRED $59.40 LOIS KNUTSON 11/10/2014 11/11/2014 PANERA BREAD #1305 $10.26 LOIS KNUTSON 11/11/2014 11/11/2014 PANERA BREAD #601305 $90.31 LOIS KNUTSON 11/13/2014 11/14/2014 PP*ESABA $150.00 DUWAYNE KONEWKO 10/30/2014 11/03/2014 OFFICE MAX $77.09 JASON KREGER 11/05/2014 11/06/2014 SUNRAY TRUE VALUE $9.68 JASON KREGER 11/07/2014 11/10/2014 IKEA HOME SHOPPING $61.58 JASON KREGER 11/10/2014 11/11/2014 UPGRADEBAY $32.94 JASON KREGER 11/04/2014 11/05/2014 BATTERIES PLUS #31 $25.68 NICHOLAS KREKELER 11/04/2014 11/05/2014 UNIFORMS UNLIMITED INC.$174.29 NICHOLAS KREKELER 10/30/2014 11/03/2014 UNIFORMS UNLIMITED INC.$738.00 DAVID KVAM 11/05/2014 11/07/2014 CUB FOODS #1599 $35.65 DAVID KVAM 11/13/2014 11/13/2014 COMCAST CABLE COMM $47.87 DAVID KVAM 10/31/2014 11/03/2014 NM CLEAN 1 $7.00 STEVE LUKIN 10/31/2014 11/03/2014 LAMETTRY'S COLLISION $783.26 STEVE LUKIN 11/02/2014 11/03/2014 COMCAST CABLE COMM $2.25 STEVE LUKIN 11/04/2014 11/05/2014 IN *HUGO'S TREE CARE $1,480.00 STEVE LUKIN 11/05/2014 11/06/2014 GRAYBAR ELECTRIC COMPANY $96.09 STEVE LUKIN 11/05/2014 11/06/2014 AIRGASS NORTH $19.56 STEVE LUKIN 11/07/2014 11/10/2014 INTERNATIONAL ASSOCIAT $234.00 STEVE LUKIN 11/07/2014 11/10/2014 MENARDS OAKDALE $198.41 STEVE LUKIN 11/10/2014 11/12/2014 ASPEN MILLS INC.$233.80 STEVE LUKIN 11/11/2014 11/12/2014 MENARDS OAKDALE $21.48 STEVE LUKIN 11/11/2014 11/12/2014 MENARDS MAPLEWOOD $295.83 STEVE LUKIN 11/14/2014 11/14/2014 AIRGASS NORTH $162.75 STEVE LUKIN 11/14/2014 11/14/2014 AIRGASS NORTH $208.56 STEVE LUKIN 11/12/2014 11/13/2014 UNIFORMS UNLIMITED INC.$50.00 JASON MARINO 11/13/2014 11/14/2014 UNIFORMS UNLIMITED INC.$43.50 JASON MARINO 11/06/2014 11/07/2014 UNIFORMS UNLIMITED INC.$63.90 GLEN MCCARTY 10/31/2014 11/03/2014 CHIEF SUPPLY $264.47 MICHAEL MONDOR 11/04/2014 11/06/2014 BOUND TREE MEDICAL LLC $66.19 MICHAEL MONDOR 11/04/2014 11/06/2014 BOUND TREE MEDICAL LLC $215.99 MICHAEL MONDOR 11/07/2014 11/10/2014 BOUND TREE MEDICAL LLC $19.59 MICHAEL MONDOR 11/10/2014 11/12/2014 BOUND TREE MEDICAL LLC $57.56 MICHAEL MONDOR 11/11/2014 11/13/2014 BOUND TREE MEDICAL LLC $119.50 MICHAEL MONDOR 11/13/2014 11/14/2014 MED ALLIANCE GROUP INC $1,013.25 MICHAEL MONDOR 11/13/2014 11/14/2014 CHIEF SUPPLY $328.98 MICHAEL MONDOR 11/03/2014 11/05/2014 THE HOME DEPOT 2801 $24.97 JOHN NAUGHTON 11/05/2014 11/06/2014 FASTENAL COMPANY01 $19.44 JOHN NAUGHTON 11/09/2014 11/10/2014 AMAZON MKTPLACE PMTS $25.08 MICHAEL NYE 11/11/2014 11/11/2014 AMAZON MKTPLACE PMTS $156.49 MICHAEL NYE 11/11/2014 11/12/2014 UNIFORMS UNLIMITED INC.$32.29 MICHAEL NYE 10/28/2014 11/03/2014 GENERATOR SPECIALTY CO $499.50 STEVEN PRIEM 10/31/2014 11/03/2014 FACTORY MTR PTS #1 ($23.66)STEVEN PRIEM 10/31/2014 11/03/2014 WHEELCO BRAKE &SUPPLY $36.14 STEVEN PRIEM 10/31/2014 11/03/2014 ALLSTATE SALES AND LEASIN $378.29 STEVEN PRIEM 10/31/2014 11/03/2014 NORTHERN TOOL EQUIP-MN $31.00 STEVEN PRIEM 11/03/2014 11/04/2014 BAUER BUILT TIRE 18 $635.78 STEVEN PRIEM 11/04/2014 11/05/2014 FACTORY MTR PTS #1 $50.33 STEVEN PRIEM 11/05/2014 11/06/2014 AUTO PLUS LITTLE CANADA $53.52 STEVEN PRIEM 11/05/2014 11/06/2014 AUTO PLUS LITTLE CANADA $122.91 STEVEN PRIEM 11/05/2014 11/06/2014 AUTO PLUS LITTLE CANADA $12.44 STEVEN PRIEM 11/05/2014 11/06/2014 AUTO PLUS LITTLE CANADA $126.18 STEVEN PRIEM 11/05/2014 11/06/2014 AUTO PLUS LITTLE CANADA $26.68 STEVEN PRIEM 11/06/2014 11/07/2014 FACTORY MTR PTS #1 $379.29 STEVEN PRIEM G1, Attachments Council Packet Page Number 30 of 107 11/07/2014 11/10/2014 FACTORY MTR PTS #1 $273.48 STEVEN PRIEM 11/07/2014 11/10/2014 OREILLY AUTO 00020743 $37.76 STEVEN PRIEM 11/07/2014 11/10/2014 THE HOME DEPOT 2801 $33.04 STEVEN PRIEM 11/07/2014 11/10/2014 AN FORD WHITE BEAR LAK $132.34 STEVEN PRIEM 11/07/2014 11/10/2014 HUNT ELECTRIC CORPORATION $493.36 STEVEN PRIEM 11/08/2014 11/10/2014 AUTO PLUS LITTLE CANADA $180.00 STEVEN PRIEM 11/10/2014 11/11/2014 POLAR CHEVROLET MAZDA $105.06 STEVEN PRIEM 11/10/2014 11/12/2014 ZARNOTH BRUSH WORKS INC $391.80 STEVEN PRIEM 11/12/2014 11/13/2014 CRYSTEEL TRUCK EQUIP INC $438.30 STEVEN PRIEM 11/13/2014 11/14/2014 MINNESOTA WANNER CO.$148.00 STEVEN PRIEM 11/13/2014 11/14/2014 FORCE AMERICA DISTRIB LLC $49.14 STEVEN PRIEM 11/13/2014 11/14/2014 MACQUEEN EQUIPMENT INC $160.34 STEVEN PRIEM 10/30/2014 11/03/2014 THE HOME DEPOT 2801 $29.91 KELLY PRINS 11/06/2014 11/10/2014 THE HOME DEPOT 2801 $45.50 KELLY PRINS 11/11/2014 11/13/2014 VIKING ELECTRIC-CREDIT DE $260.16 KELLY PRINS 11/03/2014 11/04/2014 HILLYARD INC MINNEAPOLIS $56.87 MICHAEL REILLY 11/06/2014 11/07/2014 DALCO ENTERPRISES, INC $177.61 MICHAEL REILLY 11/06/2014 11/07/2014 HILLYARD INC MINNEAPOLIS $10.64 MICHAEL REILLY 11/06/2014 11/07/2014 HILLYARD INC MINNEAPOLIS $731.23 MICHAEL REILLY 11/03/2014 11/05/2014 SCW FITNESS EDUCATION $270.00 LORI RESENDIZ 11/08/2014 11/10/2014 PIVOTAL 5, INC.$215.00 LORI RESENDIZ 11/12/2014 11/13/2014 POLAR ELECTRO $792.07 LORI RESENDIZ 11/12/2014 11/13/2014 POLAR ELECTRO $12.45 LORI RESENDIZ 11/12/2014 11/14/2014 POWDER BLUE PRODUCTIONS $26.70 LORI RESENDIZ 10/31/2014 11/03/2014 BEARING DIST*$24.60 ROBERT RUNNING 11/12/2014 11/14/2014 MNSCU $726.36 ROBERT RUNNING 11/01/2014 11/03/2014 THE OLIVE GARD00012005 $87.29 DEB SCHMIDT 11/03/2014 11/04/2014 CUB FOODS #1599 $49.37 DEB SCHMIDT 11/04/2014 11/05/2014 ACAPULCO MEXICAN RESTAURA $128.42 DEB SCHMIDT 11/13/2014 11/14/2014 LILLIE SUBURBAN NEWSPAPE $153.01 DEB SCHMIDT 11/11/2014 11/12/2014 IN *ENCOMPASS TELEMATICS,$572.00 PAUL SCHNELL 10/30/2014 11/03/2014 ON SITE SANITATION INC ($183.75)SCOTT SCHULTZ 11/05/2014 11/06/2014 G&K SERVICES AR $1,410.94 SCOTT SCHULTZ 11/12/2014 11/14/2014 ON SITE SANITATION INC ($66.25)SCOTT SCHULTZ 11/12/2014 11/14/2014 ON SITE SANITATION INC ($27.50)SCOTT SCHULTZ 11/12/2014 11/14/2014 ON SITE SANITATION INC $17.68 SCOTT SCHULTZ 11/04/2014 11/05/2014 TARGET 00011858 $38.11 CAITLIN SHERRILL 11/12/2014 11/13/2014 BAKERS-SQUARE-REST #0670 $107.90 CAITLIN SHERRILL 11/12/2014 11/14/2014 BROADWAY RENTAL $989.74 CAITLIN SHERRILL 11/02/2014 11/03/2014 COMCAST CABLE COMM $73.82 MICHAEL SHORTREED 11/05/2014 11/06/2014 PEAVEY CORP.$17.95 MICHAEL SHORTREED 11/05/2014 11/06/2014 THOMSON WEST*TCD $321.41 MICHAEL SHORTREED 11/13/2014 11/14/2014 CUB FOODS #1599 $61.88 MICHAEL SHORTREED 11/06/2014 11/10/2014 DRAIN KING $405.00 ANDREA SINDT 11/07/2014 11/10/2014 OFFICE DEPOT #1090 $137.41 ANDREA SINDT 11/07/2014 11/10/2014 OFFICE DEPOT #1079 $24.85 ANDREA SINDT 10/31/2014 11/03/2014 STOKKE'S MEAT MARKET $11.65 RONALD SVENDSEN 11/05/2014 11/07/2014 SUPERAMERICA 4848 $49.75 RONALD SVENDSEN 10/31/2014 11/03/2014 SPORTS AUTHORI00007112 $144.55 JAMES TAYLOR 10/31/2014 11/03/2014 DISCOUNT STEEL -MN $211.06 JEFF WILBER 11/05/2014 11/06/2014 MENARDS MAPLEWOOD $21.32 SUSAN ZWIEG 11/06/2014 11/07/2014 DALCO ENTERPRISES, INC $168.57 SUSAN ZWIEG $29,887.07 G1, Attachments Council Packet Page Number 31 of 107 Check Description Amount 93927 02149 MARKETING & ADVERTISING - NOV 4,000.00 93928 03067 MEMBERSHIP FEE 1,200.00 93929 04572 ROOF REPAIRS - PW & CITY HALL 4,500.00 04572 ROOF REPAIRS - PW & CITY HALL 451.00 93930 02134 REIMB FOR MILEAGE 4/3 - 10/30 126.22 93931 00668 REIMB FOR MEALS & GAS 11/12 - 11/14 74.57 93932 01497 PROF SRVS-CITY MANAGER SCREENING 3,000.00 93933 04845 RECYCLING FEE - OCTOBER 38,836.75 93934 01190 ELECTRIC & GAS UTILITY 20,321.91 01190 ELECTRIC & GAS UTILITY 10,460.43 93935 05369 CLEANING SUPPLIES - CITY HALL 90.80 93936 00857 R CARDINAL & K JUENEMANN MEETINGS 80.00 00857 M COLEMAN REGIONAL MEETINGS 40.00 00857 M ALDRIDGE - REGISTRATION FEE 15.00 00857 T KONG - REGISTRATION FEE 15.00 00857 M RHUDE - REGISTRATION FEE 15.00 00857 K CROTTY - REGISTRATION FEE 15.00 00857 W SYPNIEWSKI - REGISTRATION FEE 15.00 00857 P HER - REGISTRATION FEE 15.00 00857 M BENJAMIN - REGISTRATION FEE 15.00 93937 00942 JANITORIAL SERVICES - NOVEMBER 2,656.00 93938 01175 MONTHLY UTILITIES - OCTOBER 2,905.65 01175 FIBER OPTIC ACCESS CHG - NOVEMBER 1,000.00 93939 00001 T KOVANDA WASTE SURVEY WINNER 50.00 93940 00001 K VANG WASTE SURVEY WINNER 50.00 93941 00001 M MONAHAN WASTE SURVEY WINNER 50.00 93942 01270 SERVICE AGREEMENT 12/14 - 11/15 3,336.00 01270 SERVICE AGREEMENT 12/14 - 11/15 315.00 93943 05391 CONSULTANT LABOR NEGOTIATIONS 2,040.00 93944 02008 STREET STRIPING~20,198.32 115,887.6518Checks in this report. 12/02/2014 CRAIG RAPP LLC 12/02/2014 ETTEL & FRANZ ROOFING CO. 12/02/2014 ETTEL & FRANZ ROOFING CO. Check Register City of Maplewood 11/25/2014 Date Vendor 12/02/2014 HEIDI CAREY 12/02/2014 TENNIS SANITATION LLC 12/02/2014 XCEL ENERGY 12/02/2014 XCEL ENERGY 12/02/2014 CAROLE GERNES 12/02/2014 STEVEN HIEBERT 12/02/2014 SPRINGSTED INC 12/02/2014 LEAGUE OF MINNESOTA CITIES 12/02/2014 LEAGUE OF MINNESOTA CITIES 12/02/2014 LEAGUE OF MINNESOTA CITIES 12/02/2014 CINTAS CORPORATION #470 12/02/2014 LEAGUE OF MINNESOTA CITIES 12/02/2014 LEAGUE OF MINNESOTA CITIES 12/02/2014 LEAGUE OF MINNESOTA CITIES 12/02/2014 MARSDEN BLDG MAINTENANCE CO 12/02/2014 CITY OF NORTH ST PAUL 12/02/2014 LEAGUE OF MINNESOTA CITIES 12/02/2014 LEAGUE OF MINNESOTA CITIES 12/02/2014 LEAGUE OF MINNESOTA CITIES 12/02/2014 ONE TIME VENDOR 12/02/2014 PITNEY BOWES INC 12/02/2014 PITNEY BOWES INC 12/02/2014 CITY OF NORTH ST PAUL 12/02/2014 ONE TIME VENDOR 12/02/2014 ONE TIME VENDOR 12/02/2014 PUBLIC SECTOR PROFESSIONALS 12/02/2014 RAMSEY COUNTY PUBLIC WORKS G1, Attachments Council Packet Page Number 32 of 107 Settlement Date Payee Description Amount 11/24/2014 MN State Treasurer Drivers License/Deputy Registrar 20,450.78 11/25/2014 MN State Treasurer Drivers License/Deputy Registrar 29,205.50 11/26/2014 MN State Treasurer Drivers License/Deputy Registrar 42,350.39 11/28/2014 MN State Treasurer Drivers License/Deputy Registrar 68,507.14 11/24/2014 U.S. Treasurer Federal Payroll Tax 100,464.84 11/24/2014 P.E.R.A.P.E.R.A.97,949.34 11/25/2014 Voya - State Plan Deferred Compensation 29,633.00 11/25/2014 MidAmerica - ING HRA Flex plan 13,065.72 11/25/2014 Labor Unions Union Dues 3,515.76 11/25/2014 MN State Treasurer State Payroll Tax 21,510.56 426,653.03 CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Council Packet Page Number 33 of 107 CHECK #CHECK DATE EMPLOYEE NAME 11/21/14 CARDINAL, ROBERT 448.23 11/21/14 JUENEMANN, KATHLEEN 448.23 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD AMOUNT 11/21/14 ABRAMS, MARYLEE 448.23 11/21/14 COLEMAN, MELINDA 5,373.90 11/21/14 KNUTSON, LOIS 2,821.47 11/21/14 KOPPEN, MARVIN 448.23 11/21/14 SLAWIK, NORA 509.26 11/21/14 JAHN, DAVID 2,225.27 11/21/14 BURLINGAME, SARAH 2,334.11 11/21/14 KANTRUD, HUGH 184.62 11/21/14 CHRISTENSON, SCOTT 2,069.31 11/21/14 OSWALD, BRENDA 1,905.05 11/21/14 ANDERSON, CAROLE 813.79 11/21/14 RAMEAUX, THERESE 3,192.50 11/21/14 BAUMAN, GAYLE 4,852.91 11/21/14 KELSEY, CONNIE 2,705.98 11/21/14 RUEB, JOSEPH 2,999.40 11/21/14 DEBILZAN, JUDY 1,441.05 11/21/14 JACKSON, MARY 2,219.29 11/21/14 HAAG, KAREN 4,542.41 11/21/14 SCHMIDT, DEBORAH 3,158.62 11/21/14 ARNOLD, AJLA 1,832.43 11/21/14 BEGGS, REGAN 1,720.19 11/21/14 MECHELKE, SHERRIE 1,094.07 11/21/14 MOY, PAMELA 1,587.35 11/21/14 SPANGLER, EDNA 1,094.07 11/21/14 LARSON, MICHELLE 1,984.20 11/21/14 SCHOENECKER, LEIGH 1,854.59 11/21/14 VITT, SANDRA 948.87 11/21/14 OSTER, ANDREA 1,991.11 11/21/14 RICHTER, CHARLENE 1,202.71 11/21/14 JAGOE, CAROL 318.00 11/21/14 MAHRE, GERALDINE 318.00 11/21/14 WEAVER, KRISTINE 2,459.39 11/21/14 CARLE, JEANETTE 318.00 11/21/14 KVAM, DAVID 4,390.72 11/21/14 PALANK, MARY 1,991.11 11/21/14 THOMALLA, CAROL 318.00 11/21/14 CORCORAN, THERESA 1,986.49 11/21/14 THOMFORDE, FAITH 1,720.19 11/21/14 WYLIE, TAMMY 834.89 11/21/14 SCHNELL, PAUL 5,033.64 11/21/14 SHORTREED, MICHAEL 4,266.70 G1, Attachments Council Packet Page Number 34 of 107 11/21/14 ALDRIDGE, MARK 3,761.52 11/21/14 BAKKE, LONN 3,532.90 11/21/14 ZAPPA, ANDREW 796.49 11/21/14 ABEL, CLINT 3,311.49 11/21/14 BENJAMIN, MARKESE 3,133.73 11/21/14 BIERDEMAN, BRIAN 4,333.58 11/21/14 BARTZ, PAUL 3,345.76 11/21/14 BELDE, STANLEY 3,400.94 11/21/14 CROTTY, KERRY 3,908.02 11/21/14 DEMULLING, JOSEPH 3,581.39 11/21/14 BUSACK, DANIEL 3,893.78 11/21/14 CARNES, JOHN 2,585.56 11/21/14 ERICKSON, VIRGINIA 3,318.01 11/21/14 FISHER, CASSANDRA 1,308.00 11/21/14 DOBLAR, RICHARD 4,177.09 11/21/14 DUGAS, MICHAEL 4,309.45 11/21/14 GABRIEL, ANTHONY 4,076.03 11/21/14 HAWKINSON JR, TIMOTHY 2,971.01 11/21/14 FORSYTHE, MARCUS 3,329.37 11/21/14 FRITZE, DEREK 3,589.55 11/21/14 HOEMKE, MICHAEL 2,077.23 11/21/14 HOFMEISTER, TIMOTHY 496.00 11/21/14 HER, PHENG 3,025.25 11/21/14 HIEBERT, STEVEN 3,352.94 11/21/14 KONG, TOMMY 3,476.62 11/21/14 KREKELER, NICHOLAS 997.96 11/21/14 JASKOWIAK, AMANDA 480.00 11/21/14 JOHNSON, KEVIN 4,406.53 11/21/14 LANGNER, TODD 3,172.48 11/21/14 LYNCH, KATHERINE 3,226.08 11/21/14 KROLL, BRETT 3,636.84 11/21/14 LANGNER, SCOTT 3,228.28 11/21/14 MCCARTY, GLEN 3,461.83 11/21/14 METRY, ALESIA 3,860.54 11/21/14 MARINO, JASON 3,311.49 11/21/14 MARTIN, JERROLD 3,483.98 11/21/14 NYE, MICHAEL 4,459.23 11/21/14 OLDING, PARKER 2,327.54 11/21/14 MICHELETTI, BRIAN 2,558.65 11/21/14 MULVIHILL, MARIA 2,003.97 11/21/14 REZNY, BRADLEY 4,657.34 11/21/14 RHUDE, MATTHEW 493.91 11/21/14 OLSON, JULIE 3,165.97 11/21/14 PARKER, JAMES 3,328.27 11/21/14 STEINER, JOSEPH 3,697.50 11/21/14 SYPNIEWSKI, WILLIAM 3,143.55 11/21/14 SCHOEN, ZACHARY 2,333.64 11/21/14 SLATER, BENJAMIN 2,315.57 11/21/14 THIENES, PAUL 4,740.10 11/21/14 VANG, PAM 480.00 11/21/14 TAUZELL, BRIAN 3,025.25 11/21/14 THEISEN, PAUL 3,406.60 11/21/14 WENZEL, JAY 3,354.09 11/21/14 XIONG, KAO 3,080.77 G1, Attachments Council Packet Page Number 35 of 107 11/21/14 ANDERSON, BRIAN 331.01 11/21/14 BAHL, DAVID 382.46 11/21/14 BEITLER, NATHAN 734.54 11/21/14 CAPISTRANT, JOHN 735.52 11/21/14 BASSETT, BRENT 472.89 11/21/14 BAUMAN, ANDREW 5,091.55 11/21/14 CRAWFORD - JR, RAYMOND 3,096.90 11/21/14 CRUMMY, CHARLES 466.59 11/21/14 CONCHA, DANIEL 453.96 11/21/14 COREY, ROBERT 403.53 11/21/14 EVERSON, PAUL 3,648.98 11/21/14 HAGEN, MICHAEL 283.73 11/21/14 DABRUZZI, THOMAS 2,911.99 11/21/14 DAWSON, RICHARD 3,590.17 11/21/14 HAWTHORNE, ROCHELLE 3,113.21 11/21/14 HUTCHINSON, JAMES 617.83 11/21/14 HALE, JOSEPH 397.17 11/21/14 HALWEG, JODI 3,939.50 11/21/14 JUREK, GREGORY 368.86 11/21/14 KANE, ROBERT 809.06 11/21/14 IMM, TRACY 554.87 11/21/14 JANSEN, CHAD 182.86 11/21/14 KUBAT, ERIC 3,126.71 11/21/14 LINDER, TIMOTHY 3,232.98 11/21/14 KERSKA, JOSEPH 807.05 11/21/14 KONDER, RONALD 535.92 11/21/14 MILLER, LADD 1,088.56 11/21/14 MILLER, NICHOLAS 857.50 11/21/14 LOCHEN, MICHAEL 491.70 11/21/14 MERKATORIS, BRETT 195.48 11/21/14 MORGAN, JEFFERY 163.93 11/21/14 NIELSEN, KENNETH 33.10 11/21/14 MONDOR, MICHAEL 3,731.87 11/21/14 MONSON, PETER 302.64 11/21/14 OLSON, JAMES 3,512.16 11/21/14 O'NEILL, KEVIN 1,097.08 11/21/14 NOVAK, JEROME 3,439.81 11/21/14 NOWICKI, PAUL 327.86 11/21/14 PARROW, JOSHUA 747.15 11/21/14 PETERSON, MARK 632.55 11/21/14 OPHEIM, JOHN 573.69 11/21/14 PACHECO, ALPHONSE 378.31 11/21/14 RAINEY, JAMES 961.52 11/21/14 RANGEL, DERRICK 378.31 11/21/14 PETERSON, ROBERT 3,679.24 11/21/14 POWERS, KENNETH 545.40 11/21/14 RODDY, BRETT 501.24 11/21/14 RODRIGUEZ, ROBERTO 296.35 11/21/14 RANK, PAUL 933.16 11/21/14 RICE, CHRISTOPHER 1,158.44 11/21/14 SVENDSEN, RONALD 3,784.25 11/21/14 TROXEL, REID 680.96 11/21/14 SEDLACEK, JEFFREY 3,437.80 11/21/14 STREFF, MICHAEL 4,279.50 G1, Attachments Council Packet Page Number 36 of 107 11/21/14 ZWIEG, SUSAN 1,186.97 11/21/14 CORTESI, LUANNE 1,799.16 11/21/14 GERVAIS-JR, CLARENCE 4,157.26 11/21/14 LUKIN, STEVEN 4,815.66 11/21/14 BUCKLEY, BRENT 2,659.63 11/21/14 DEBILZAN, THOMAS 2,671.45 11/21/14 SINDT, ANDREA 2,480.20 11/21/14 BRINK, TROY 3,026.95 11/21/14 MEISSNER, BRENT 2,462.76 11/21/14 NAGEL, BRYAN 3,702.80 11/21/14 EDGE, DOUGLAS 2,648.00 11/21/14 JONES, DONALD 2,648.69 11/21/14 RUNNING, ROBERT 3,112.94 11/21/14 TEVLIN, TODD 2,633.15 11/21/14 OSWALD, ERICK 2,899.96 11/21/14 RUIZ, RICARDO 2,055.95 11/21/14 ENGSTROM, ANDREW 2,854.59 11/21/14 JAROSCH, JONATHAN 3,134.60 11/21/14 BURLINGAME, NATHAN 2,415.20 11/21/14 DUCHARME, JOHN 2,861.51 11/21/14 THOMPSON, MICHAEL 4,783.37 11/21/14 ZIEMAN, SCOTT 160.00 11/21/14 LINDBLOM, RANDAL 2,861.52 11/21/14 LOVE, STEVEN 3,852.46 11/21/14 HAMRE, MILES 1,874.72 11/21/14 HAYS, TAMARA 1,568.03 11/21/14 JANASZAK, MEGHAN 1,770.11 11/21/14 KONEWKO, DUWAYNE 4,603.18 11/21/14 NORDQUIST, RICHARD 2,245.60 11/21/14 PURVES, JUSTIN 1,699.46 11/21/14 HINNENKAMP, GARY 3,072.58 11/21/14 NAUGHTON, JOHN 2,434.04 11/21/14 HAYMAN, JANET 1,395.77 11/21/14 HUTCHINSON, ANN 2,762.99 11/21/14 BIESANZ, OAKLEY 1,971.02 11/21/14 DEAVER, CHARLES 508.59 11/21/14 KROLL, LISA 2,024.19 11/21/14 YOUNG, TAMELA 1,413.63 11/21/14 WACHAL, KAREN 1,016.20 11/21/14 GAYNOR, VIRGINIA 3,383.30 11/21/14 MARTIN, MICHAEL 2,939.39 11/21/14 BRASH, JASON 2,696.99 11/21/14 EKSTRAND, THOMAS 3,984.62 11/21/14 FINWALL, SHANN 3,557.93 11/21/14 SWANSON, CHRIS 1,827.39 11/21/14 WEIDNER, JAMES 1,120.00 11/21/14 CARVER, NICHOLAS 3,810.34 11/21/14 SWAN, DAVID 2,884.99 11/21/14 BJORK, BRANDON 99.00 11/21/14 BRENEMAN, NEIL 2,483.78 11/21/14 WELLENS, MOLLY 1,783.03 11/21/14 BARTZ, BAYLEE 117.00 11/21/14 CLINE, ABBY 416.50 11/21/14 FRANK, PETER 150.00 G1, Attachments Council Packet Page Number 37 of 107 11/21/14 GORACKI, GERALD 83.13 11/21/14 KONG, KATELYNE 72.00 11/21/14 LOPEZ, ANGELA 104.00 11/21/14 MCMAHON, ALLISON 156.00 11/21/14 LARSON, MARIAH 110.50 11/21/14 LARSON, TRISTA 28.00 11/21/14 ROBBINS, AUDRA 3,473.33 11/21/14 ROBBINS, CAMDEN 360.00 11/21/14 NOEL, ABIGAIL 78.00 11/21/14 PETERSON, MADELINE 104.00 11/21/14 TAYLOR, JAMES 3,307.30 11/21/14 VUKICH, CANDACE 634.00 11/21/14 RUSS, KAYLA 164.88 11/21/14 SEARLES, ABIGAIL 78.00 11/21/14 HAAG, MARK 2,481.93 11/21/14 ORE, JORDAN 1,765.79 11/21/14 VUKOMANOVICH, NEVENA 156.00 11/21/14 ADAMS, DAVID 2,119.70 11/21/14 EVANS, CHRISTINE 1,946.40 11/21/14 HOFMEISTER, MARY 1,314.96 11/21/14 SCHULTZ, SCOTT 3,626.97 11/21/14 WILBER, JEFFREY 1,781.83 11/21/14 MILLER, KAREN 152.50 11/21/14 PELOQUIN, PENNYE 410.23 11/21/14 KELLEY, CAITLIN 1,427.72 11/21/14 KULHANEK-DIONNE, ANN 674.14 11/21/14 SMITH, CORTNEY 401.38 11/21/14 ST SAUVER, CRAIG 294.51 11/21/14 RUZICHKA, JANICE 330.00 11/21/14 SKRYPEK, JOSHUA 523.00 11/21/14 AKEY, SHELLEY 54.76 11/21/14 ANDERSON, JOSHUA 790.00 11/21/14 STAHLMANN, ELLEN 95.03 11/21/14 VUE, LOR PAO 103.42 11/21/14 BEAR, AMANDA 110.25 11/21/14 BESTER, MICHAEL 151.14 11/21/14 BAUDE, JANE 32.80 11/21/14 BAUDE, SARAH 46.87 11/21/14 BUTLER, ANGELA 91.25 11/21/14 CAMPESINO, ANA-SOFIA 63.00 11/21/14 BLOEMENDAL, AMY 91.75 11/21/14 BUCKLEY, BRITTANY 493.30 11/21/14 CRANDALL, ALYSSA 71.75 11/21/14 CRANDALL, KRISTA 92.46 11/21/14 CLARK, PAMELA 44.55 11/21/14 CORCORAN, JOSHUA 21.38 11/21/14 DUNN, RYAN 458.37 11/21/14 EKSTRAND, TAMERA 36.00 11/21/14 DEMPSEY, BETH 254.26 11/21/14 DUCHARME, DANIELLE 148.00 11/21/14 ERICSON, WESTIN 25.50 11/21/14 FARRELL, DANIEL 121.98 11/21/14 EPLAND, PETER 83.00 11/21/14 ERICKSON-CLARK, CAROL 37.50 G1, Attachments Council Packet Page Number 38 of 107 11/21/14 GRAY, SOPHIE 56.56 11/21/14 GRUENHAGEN, LINDA 384.76 11/21/14 FONTAINE, KIM 775.88 11/21/14 FREDRICKS, MARTHA 54.00 11/21/14 HAGSTROM, EMILY 95.65 11/21/14 HANSEN, HANNAH 114.23 11/21/14 GUSTAFSON, BRENDA 303.00 11/21/14 HAASCH, ANGELA 47.50 11/21/14 HORWATH, RONALD 3,106.10 11/21/14 HUNTLEY, NATALIE 58.46 11/21/14 HASSAN, KIANA 153.53 11/21/14 HOLMBERG, LADONNA 307.50 11/21/14 JOHNSON, MICHELLE 51.06 11/21/14 KEMP, MAYA 21.88 11/21/14 IACARELLA-FUDALI, BARBARA 208.50 11/21/14 JOHNSON, BARBARA 428.58 11/21/14 LAMEYER, BRENT 100.80 11/21/14 LAMEYER, ZACHARY 293.63 11/21/14 KOHLER, ROCHELLE 46.87 11/21/14 KOLLER, NINA 520.25 11/21/14 LY, RASSACIN 80.00 11/21/14 MASON, AMY 130.20 11/21/14 LAMSON, ELIANA 27.38 11/21/14 LARSON, KIRA 50.00 11/21/14 MCKILLOP, AMANDA 68.26 11/21/14 MEDD, KELLY 43.50 11/21/14 MCCOMAS, LEAH 77.00 11/21/14 MCCORMACK, HANNAH 18.11 11/21/14 NITZ, CARA 484.05 11/21/14 OHS, CYNTHIA 186.00 11/21/14 MONGE, NOAH 74.00 11/21/14 MUSKAT, JULIE 84.63 11/21/14 RENSTROM, KEVIN 176.75 11/21/14 RESENDIZ, LORI 2,597.77 11/21/14 RANEY, COURTNEY 1,011.26 11/21/14 REHLING-ANDERSON, LORIE 313.50 11/21/14 ROLLERSON, TERRANCE 30.38 11/21/14 ROMERO, JENNIFER 47.00 11/21/14 RHYNER, ALEXANDER 23.38 11/21/14 RICHTER, DANIEL 114.90 11/21/14 SCHMIDT, VICTORIA 88.00 11/21/14 SCHREIER, ABIGAIL 206.86 11/21/14 ROSAND, WALKER 148.00 11/21/14 SCHERER, KATHLENE 50.50 11/21/14 SMITH, JEROME 244.00 11/21/14 SMITLEY, SHARON 339.94 11/21/14 SCHREIER, ROSEMARIE 180.50 11/21/14 SMITH, ANN 124.80 11/21/14 TRUONG, CHAU 24.00 11/21/14 TUPY, HEIDE 46.30 11/21/14 SYME, LAUREN 144.55 11/21/14 TREPANIER, TODD 290.64 11/21/14 TUPY, MARCUS 96.00 11/21/14 WARNER, CAROLYN 193.23 G1, Attachments Council Packet Page Number 39 of 107 9993604 9993605 9993606 9993607 9993608 9993609 9993610 9993611 533,970.98 11/21/14 MADSEN, JEFFREY 75.00 11/21/14 O'BRIEN, ELIZABETH 66.26 11/21/14 VANG, XEE 157.25 11/21/14 SWIECH, TAYLOR 91.00 11/21/14 WESTEMEIER, EMILY 91.00 11/21/14 EKSTRAND, RYAN 65.64 11/21/14 KREGER, JASON 2,452.89 11/21/14 GREER, MADELINE 39.00 11/21/14 KRENZ, CLARA 26.00 11/21/14 BERGO, CHAD 2,824.09 11/21/14 FOWLDS, MYCHAL 3,989.58 11/21/14 FRANZEN, NICHOLAS 3,449.77 11/21/14 PRIEM, STEVEN 2,520.89 11/21/14 WOEHRLE, MATTHEW 2,815.11 11/21/14 XIONG, BOON 1,544.99 11/21/14 PRINS, KELLY 2,141.11 11/21/14 REILLY, MICHAEL 2,022.49 11/21/14 STEFFEN, MICHAEL 102.00 11/21/14 MAIDMENT, COLIN 669.00 11/21/14 MALONEY, SHAUNA 127.50 11/21/14 NESVACIL, BRENNAN 120.00 11/21/14 INDA, ANTHONY 104.00 11/21/14 KRECH, ELAINE 724.50 11/21/14 LOONEY, RAYJEANIA 160.00 11/21/14 AUSTIN, CATHERINE 160.00 11/21/14 CRAWFORD, SHAWN 475.00 11/21/14 DOUGLASS, TOM 1,995.68 11/21/14 YANG, JUDY 198.00 11/21/14 BILJAN, MERANDA 89.26 11/21/14 LANGER, CHELSEA 110.50 11/21/14 BOSLEY, CAROL 108.00 11/21/14 FRANZMEIER, EILEEN 206.14 11/21/14 WISTL, MOLLY 291.88 G1, Attachments Council Packet Page Number 40 of 107 G2 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Gayle Bauman, Finance Director DATE: December 1, 2014 SUBJECT: Approval of 2014 Budget Adjustments and Transfers Transfer to cover costs associated with the July 4 th celebration The 2014 Budget calls for a transfer from the General Fund to the Taste of Maplewood/Light It Up – July 4th Event Fund. The actual net costs for the 2014 annual celebration are $19,850.26, which is more than the 2014 Budget amount of $19,500. Also, there was a small balance left from the 2013 event ($7.70). $357.96 will need to come from fund balance to cover the overage. The following entries are needed to reflect this transaction: Budget Adjustment $360 Transfer $19,857.96 Transfers for unassessed improvements/costs Transfers are made annually from the Sanitary Sewer Fund, Environmental Utility Fund, Water Availability Charge Fund-St. Paul Water District, and Trash Cart Fund to the Debt Service Funds for the costs of unassessed sanitary sewer, storm water, water improvements, and cart costs. When the tax levy for 2014 was adopted, a reduction was made in the debt service tax levy for the anticipated transfers scheduled for 2014. The transfers needed are as follows: From To Amount Fund Fund Series $45,310 407 WAC–St. Paul Water District 362 2010A Bonds 27,130 601 Sanitary Sewer 357 2007B Bonds 110,300 601 Sanitary Sewer 358 2008A Bonds 116,040 601 Sanitary Sewer 363 2010B Bonds 48,550 604 Environmental Utility 356 2007A Bonds 63,110 604 Environmental Utility 357 2007B Bonds 47,410 604 Environmental Utility 358 2008A Bonds 91,120 604 Environmental Utility 362 2010A Bonds 146,330 604 Environmental Utility 364 2011A Bonds 76,440 404 Trash Carts 365 2012A Bonds Council Packet Page Number 41 of 107 G2 Increase budget for General Fund department For the General Fund, monthly reports are prepared to monitor actual revenues and expenditures compared to the budget. Unforeseen costs or changes made during the year do happen and usually a department is able to absorb the expenditure within its budget by making other changes, but this is not always the case. During 2014, a change was made with the videographer services provided to the City and the new contract costs more than the previous services provided. An increase to the 2014 budget for the Legislative Department is necessary to cover these additional expenditures in the amount of $4,200. Budget adjustment needed $4,200 Budget Impact Budget increases required for the July 4 th event and the videographer services have been factored into our year end projections for the General Fund. They will not require us to fall below our minimum fund balance threshold of 40%. There is no financial impact to the City when transferring money between funds. Recommendation It is recommended that the Council authorize the transfers noted above and direct the Finance Director to make the budget adjustments necessary to complete the transactions. Council Packet Page Number 42 of 107 G3 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Gayle Bauman, Finance Director DATE: December 1, 2014 SUBJECT: Approval of Transfer to Close Fish Creek Acquisition Fund Introduction A financial transfer and budget adjustments are needed to close the Fish Creek Acquisition fund as all transactions have been completed. Background In 2010, the City Council approved recommendations for the Fish Creek Natural Area Greenway. One of the priorities for the greenway was the purchase of a 69.6 acre site south of Carver Road. The Fish Creek Acquisition Fund was established to account for the revenues and expenditures related to the purchase of this site. The purchase is now complete and all known revenues and expenditures have been accounted for. There is a deficit balance in the project fund of $353,334.59. An additional bonding request was made to the State in the amount of $318,000 to help cover the gap. The City was awarded these bonding funds but is not able to use them to pay for the Fish Creek purchase. Instead, the grant funds will be utilized to fund a project that was anticipated to be paid for with Park Development funds (PAC) and the City will cover the deficit in the Fish Creek Acquisition Fund with PAC money. Budget Impact There is no financial impact to the city as the proposal is to transfer money between funds. Recommendation It is recommended that the Council authorize the following: (1) A transfer of $353,334.59 from fund 403 (PAC) to fund 599 (Fish Creek), (2) The appropriate budget changes. Council Packet Page Number 43 of 107 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Chris Swanson, Environmental and City Code Specialist DATE: December 3, 2014 SUBJECT: Approval of 2015 Trash Hauling Contract for City Facilities Introduction The City has trash hauling needs at its main campus and parks. The City’s current trash hauling contract with Republic Services will expire on December 31, 2014. The City should enter into a new contract for 2015. Background Republic Services collects trash from all City buildings on campus (City Hall, 1902 Building, and the Community Center) and from three parks (Goodrich, Wakefield, and Harvest). City staff has obtained two new proposals for this service from Republic Services (Attachment 1) and W aste Management (Attachment 2). Both proposals also include organics collection at City facilities for 2015. Republic Services’ proposal was the least expensive at $23,276.69 per year ($1,939 per month, which is a reduction of nearly $300 per month from the 2014 rate). Budget Impact The City facilities trash hauling contract is planned and budgeted through the General Fund and Maplewood Community Center Fund. The cost of the contract will be $1,939 per month (a reduction of nearly $300 per month from the 2014 rate). Recommendation Approve the 2015 trash hauling contract for City facilities with Republic Services. The new rates will go into effect January 1, 2015 through December 31, 2015. Attachments 1.Republic Services Proposal 2.Waste Management Proposal G4 Council Packet Page Number 44 of 107 Republic Services Building Container quanity Size Frequency Monthly Rate Fuel*Env CEC 53%SWMT (17%)Total Annual Organics City Hall 1 90 gal 1x $30.00 $5.55 $3.90 $39.45 $473.40 Public Works 1 90 gal 1x $30.00 $5.55 $3.90 $39.45 $473.40 Maplewood Community Center 2 2 yards 1x $98.00 $18.13 $12.74 $128.87 $1,546.44 Wakefield Park (all year) Harvest Park (April -October) Hazelwood (July 4 th ) Goodrich Park (April - October ) Trash City Hall 1 6 2x $140.00 $25.90 $18.20 $97.57 $31.30 $312.97 $3,755.64 Public Works 1 6 2x $140.00 $25.90 $18.20 $97.57 $31.30 $312.97 $3,755.64 Maplewood Community Center 2 4 2x $226.00 $41.81 $29.38 $157.51 $50.52 $505.22 $6,062.68 Wakefield Park 1 8 1x $100.00 $18.50 $13.00 $69.70 $22.36 $223.55 $2,682.60 Harvest Park (April-October)2 8 1x $190.00 $35.15 $24.70 $132.42 $42.47 $424.75 $2,548.47 Hazelwood Park (July 1)1 20 one time $275.00 $50.88 $35.75 $191.66 $61.48 $614.76 $637.12 Goodrich Park (April-October)1 8 1 $100.00 $18.50 $13.00 $69.70 $22.36 $223.55 $1,341.30 $23,276.69 *Fuel is a variable fee G4, Attachment 1 Council Packet Page Number 45 of 107 Waste Management Unit Fuel Enviro State County Monthly Annual Description Material Size Qty Freq.Price Surcharge fee Tax Tax Price Price A.Public Works Refuse 6-Yd 1 2X/Week 153.00$ 27.54$ 18.05$ 33.76$ 105.25$ 337.60$ 4,051.20$ B.Maplewood City Hall Refuse 6-Yd 1 2X/Week 153.00$ 27.54$ 18.05$ 33.76$ 105.25$ 337.60$ 4,051.20$ C.Maplewood Comm Center Refuse 4-Yd 2 2X/Week 220.00$ 39.60$ 25.96$ 48.55$ 151.35$ 485.46$ 5,825.52$ D.Goodrich Park Refuse 8-Yd 1 1X/Week 95.00$ 17.10$ 11.21$ 20.96$ 65.35$ 209.62$ 2,515.44$ E.Wakefield Park Refuse 8-Yd 1 1X/Week 95.00$ 17.10$ 11.21$ 20.96$ 65.35$ 209.62$ 2,515.44$ H.Harvest Park Refuse 8-Yd 2 1X/Week 185.00$ 33.30$ 21.83$ 40.82$ 127.27$ 408.22$ 4,898.64$ I.Hazelwood Park (July 4th)*Refuse 20-yd 1 1X/Week 250.00$ 45.00$ 29.50$ 55.17$ 171.99$ 551.66$ 551.66$ one time per year. J.City Hall Organics 90gal 1 1X/Week 15.00$ 2.70$ 1.77$ -$ -$ 19.47$ 233.64$ K.Public Works Organics 90gal 1 1X/Week 15.00$ 2.70$ 1.77$ -$ -$ 19.47$ 233.64$ L.Maplewood Comm Center Organics 2-YD 2 1X/Week 100.00$ 18.00$ 11.80$ -$ -$ 129.80$ 1,557.60$ 2,708.52$ 26,433.98$ $23,344.78 * * After parks turned off during winter months. G4, Attachment 2 Council Packet Page Number 46 of 107 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Shann Finwall, AICP, Environmental Planner DATE : December 3, 2014 SUBJECT: Approval of 2015 Residential Trash Hauling Rate Price Adjustments Introduction On December 14, 2011, the City of Maplewood and Republic Services executed a contract for City-wide residential trash collection. Service under the contract began on October 1, 2012. On December 19, 2013, the City of Maplewood and Republic Services entered into a Memorandum of Understanding (MOU) as an addendum to the contract in order to better define rate price adjustments and timelines. Background Date of Rate Price Adjustment The contract states that the trash hauling prices can be adjusted annually based on the Consumer Price Index (CPI), Indexed Diesel Prices, and tipping fee. The MOU clarifies that Republic Services will submit requests for price adjustments by December 1. The price adjustments and new trash hauling rates go into effect April 1 of each year. Rate Price Adjustment Calculation The trash hauling rates are based on the base collection fee (BCF) (the fee charged to all residents, regardless of cart size) and the disposal fee (fee charged to residents based on the size of cart). The contract states that the non-fuel portion of the BCF (76%) will be adjusted annually to reflect changes in the CPI and the fuel portion (24%) will be adjusted annually to reflect changes in the Indexed Diesel Prices. The published index for CPI and fuel are as follows: CPI - Federal Reserve Bank of Minneapolis, with June being defined as the benchmark CPI index month. The INCREASE in CPI from March 2013 to March 2014 is +1.4%. Fuel - Retail, On-Highway Diesel Prices – Average All Types, Midwest Region (Monthly History) as determined and published by the Energy Information Administration, with June being defined as the benchmark fuel index each year. The DECREASE in fuel prices from June 2013 to June 2014 is -.28%. The tipping fee will be adjusted annually to reflect changes in actual tipping fees (fee charged to process trash at the Resource Recovery Technologies [RRT] Facility in Newport). The actual tipping fee is defined as the fee charged in 2012. The 2012 tipping fee was $72 minus a $14 County rebate to haulers, equaling $58 per ton to dispose of trash at the RRT facility. Trash haulers are notified of the tipping fees in December. The 2015 tipping fee is $86.22 per ton minus a $28 County rebate to the hauler, equaling $56.22. The INCREASE in the tipping fee from 2012 to 2015 is +.38%. G5 Council Packet Page Number 47 of 107 2015 Trash Hauling Rates Based on the CPI, fuel index, and tipping fee changes reflected above, the MONTHLY trash hauling rates will be adjusted beginning April 1, 2015, as follows: Base Collection Fee Amount of Change Service Level 2013 2014 2015 (2014 to 2015) Every Other Week Pick Up $3.14 $3.22 $3.25 plus $.03 Every Week Pick Up $4.39 $4.50 $4.55 plus $.05 Disposal Fee Amount of Change Cart Size (gal.) 2013 2014 2015 (2014 to 2015) 20 (every other week) $1.04 $1.06 $1.08 plus $.02 20 (every week) $1.56 $1.59 $1.63 plus $.04 32 (every week) $2.49 $2.53 $2.59 plus $.06 65 (every week) $3.39 $3.45 $3.53 plus $.06 95 (every week) $4.42 $4.49 $4.60 plus $.08 Trash Hauling Rates (no cart fee or taxes) Amount of Change Cart Size (gal.) 2013 2014 2015 (2014 to 2015) 20 (every other week) $4.18 $4.28 $4.34 plus $.06 20 (every week) $5.95 $6.09 $6.17 plus $.08 32 (every week) $6.88 $7.03 $7.13 plus $.10 65 (every week) $7.78 $7.95 $8.08 plus $.13 95 (every week) $8.81 $8.99 $9.14 plus $.15 Trash Hauling Rates ($.75 cart fee & taxes - 9.75% county and 28% state) Amount of Change Cart Size (gal.) 2013 2014 2015 (2014 to 2015) 20 (every other week) $6.79 $6.93 $7.02 plus $.09 20 (every week) $9.23 $9.42 $9.53 plus $.11 32 (every week) $10.51 $10.72 $10.85 plus $.13 65 (every week) $11.76 $11.98 $12.16 plus $.18 95 (every week) $13.17 $13.42 $13.62 plus $.20 Budget Impact No City budget impacts. However, Maplewood residents with City-wide residential trash collection through Republic Services will see a slight increase in their monthly trash bills ranging from $.09 to $.20 beginning April 1, 2015. 2 G5 Council Packet Page Number 48 of 107 Recommendation Approve the 2015 residential trash hauling rate price adjustments (Attachment 1). The new monthly rates will go into effect on April 1, 2015. Attachment 1. 2015 Residential Trash Hauling Rate Price Adjustments 3 G5 Council Packet Page Number 49 of 107 Maplewood 2015 Monthly Trash Hauling Rates Based on the City-wide residential trash hauling contract between the City of Maplewood and Republic Services dated December 11, 2011, and the Memorandum of Understanding dated December 19, 2013, the 2015 MONTHLY trash hauling rates for City-wide residential trash collection will be adjusted beginning April 1, 2015, as follows: Base Collection Fee Amount of Change Service Level 2013 2014 2015 (2014 to 2015) Every Other Week Pick Up $3.14 $3.22 $3.25 plus $.03 Every Week Pick Up $4.39 $4.50 $4.55 plus $.05 Disposal Fee Amount of Change Cart Size (gal.) 2013 2014 2015 (2014 to 2015) 20 (every other week) $1.04 $1.06 $1.08 plus $.02 20 (every week) $1.56 $1.59 $1.63 plus $.04 32 (every week) $2.49 $2.53 $2.59 plus $.06 65 (every week) $3.39 $3.45 $3.53 plus $.06 95 (every week) $4.42 $4.49 $4.60 plus $.08 Trash Hauling Rates (no cart fee or taxes) Amount of Change Cart Size (gal.) 2013 2014 2015 (2014 to 2015) 20 (every other week) $4.18 $4.28 $4.34 plus $.06 20 (every week) $5.95 $6.09 $6.17 plus $.08 32 (every week) $6.88 $7.03 $7.13 plus $.10 65 (every week) $7.78 $7.95 $8.08 plus $.13 95 (every week) $8.81 $8.99 $9.14 plus $.15 Trash Hauling Rates ($.75 cart fee & taxes - 9.75% county and 28% state) Amount of Change Cart Size (gal.) 2013 2014 2015 (2014 to 2015) 20 (every other week) $6.79 $6.93 $7.02 plus $.09 20 (every week) $9.23 $9.42 $9.53 plus $.11 32 (every week) $10.51 $10.72 $10.85 plus $.13 65 (every week) $11.76 $11.98 $12.16 plus $.18 95 (every week) $13.17 $13.42 $13.62 plus $.20 G5, Attachment 1 Council Packet Page Number 50 of 107 G6 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works/City Engineer Scott Schultz, Fleet Superintendent DATE: November 24, 2014 SUBJECT: Approval to Purchase ToolCat 5600 G-Series Work Machine Introduction The 2015 capital outlay budget includes funding for the replacement of one Toolcat 5600 G-series work machine. Council approval is needed to move forward with this purchase because it exceeds $20,000. Background Currently the city operates two Toolcat work machines. Both Toolcats are utilized year round in all three divisions of Public Works and are the primary pieces of equipment for sidewalk snow removal. The 2007 Toolcat 5600 G-Series is in need of replacement due to high engine hours and use. The machine is continuously in need of repair, which makes it unreliable and no longer cost effective to operate. Budget Impact The 2015 capital outlay budget identified $40,000.00 under project PW14.030 for this purchase. Upon council approval this item would be ordered immediately and the city would take delivery of it in January 2015 or later. Following are the costs under the MN municipal bid #6298006 (state contract) for the replacement including trade in of the old unit and delivery: Toolcat 5600 G-series $44,672.37 Freight Charges $ 633.85 Trade in of old unit ($13,000.00) Total Cost $32,306.22 This is $7,693.78 less than the estimated expenditure identified in the fleet management fund. The remaining balance will be used for other fleet equipment needs in 2015. Recommendation It is recommended that the city council approve the purchase and trade in for the Toolcat 5600 G- Series Work Machine under MN Municipal bid #6298006 from Tri-State Bobcat, Inc including delivery and training totaling $32,306.22. Attachments 1. Quote/Spec from Tri-State Bobcat, Inc. Council Packet Page Number 51 of 107 G6, Attachment 1 Council Packet Page Number 52 of 107 G7 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works/City Engineer Scott Schultz, Fleet Superintendent DATE: November 24, 2014 SUBJECT: Approval to Purchase Towmaster T-14DT Trailer Introduction The 2015 capital outlay budget includes funding for the replacement of one tandem axle trailer. Council approval is needed to move forward with this purchase. Background The city has six tandem axle trailers in the fleet. These trailers are used by all three divisions in Public Works. One of the trailers is due for replacement. The new trailer will be a slight upgrade from the old, due to equipment changes that have occurred over the past several years. It will have a higher GVW (gross vehicle weight) to accommodate transporting heavier equipment. The old trailer will be kept for spare parts, as there are several similar trailers in the fleet. Budget Impact The 2015 capital outlay budget identified $11,550.00 under project # PW06.010 for this purchase. Staff is requesting the trailer be ordered prior to the first of the year to avoid 2015 price increases. The city will not take delivery until after January 1st, 2015. Following are the costs for the replacement including freight and delivery: Towmaster T-14DT trailer $12,104.85 Freight/Delivery $ 170.00 Total Cost $12,274.85 The cost of the trailer replacement is $724.85 above the allocated budget. The fleet fund can absorb this small increase. Recommendation It is recommended that the city council approve the purchase of the T-14DT trailer under MN State Contract #58310 from Titan Machinery including freight and delivery totaling $12,274.85. Attachments 1. Quote/Specs from Towmaster, Inc. Council Packet Page Number 53 of 107 G7, Attachment 1 Council Packet Page Number 54 of 107 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works/City Engineer Steve Lukin, Fire Chief SUBJECT: Approval of Resolution Approving Final Payment and Acceptance of Project, East Metro Public Safety Training Center Bid Package 2 Improvements, City Project 09-09 DATE: November 24, 2014 Introduction The council will consider approving the attached Resolution Approving Final Payment and Acceptance for the East Metro Public Safety Training Center Improvements, Bid Package 2 Improvements, City Project 09-09. Background / Discussion On September 2, 2012, the council awarded Frattalone Companies a construction contract for the soils remediation and mass grading of the East Metro site in the amount of $519,705.94. The work completed to date conforms to the approved plans and specifications. Payment with this application primarily includes balance of the retainage previously withheld for the project. We have reviewed the project with staff and the work and associated punch list items been completed. We have also reviewed this Application for Payment and recommend payment to Frattalone Companies, Inc. in the amount of $23,363.40. This represents 100% completion of the work. The original contract amount was $519,705.94 and the final construction cost is $467,268.02. There were no change orders on this project. Budget Impact No adjustments to the approved project budget are needed at this time. Recommendation Staff recommends that the council approve the attached Resolution Approving Final Payment and Acceptance of Project for the East Metro Public Safety Training Center Bid Package 2 Improvements, City Project 09-09. Attachments 1. Resolution Approving Final Payment and Acceptance of Project 2. Final Pay Application G8 Council Packet Page Number 55 of 107 RESOLUTION APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT WHEREAS, the City Engineer for the City of Maplewood has determined that the East Metro Public Safety Training Center, Bid Package 2 Improvements, City Project 09-09, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that Bid Package 2 for City Project 09-09 is complete and maintenance of these improvements is accepted by the city; and the final construction cost is $467,267.02. Final payment to Frattalone Companies and the release of any retainage or escrow is hereby authorized. Adopted by the Maplewood City Council on this 8th day of December 2014. G8, Attachment 1 Council Packet Page Number 56 of 107 G8, Attachment 2Council Packet Page Number 57 of 107 G8, Attachment 2Council Packet Page Number 58 of 107 G8, Attachment 2Council Packet Page Number 59 of 107 G8, Attachment 2Council Packet Page Number 60 of 107 G9 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, City Engineer / Public Works Director Gayle Bauman, Finance Director DATE: November 26, 2014 SUBJECT: Approval of Resolution Calling for Public Hearing, Gladstone Redevelopment Phase 2, City Project 14-01 Introduction The City Council will consider ordering a public hearing to be held on January 12, 2015 in order to allow for the potential issuance of Obligation Bonds for Street Reconstruction and Bituminous Overlays. Background The City Council ordered a feasibility study on May 12, 2014 and subsequently on June 9, 2014 accepted the feasibility study, and authorized design services and preparation of plans and specification. Design plans are near completion and the intent is to hold a bid opening and award of contract in early 2015. The public improvement construction would commence in 2015. The Phase 2 Redevelopment in the Gladstone Corridor does not utilize special assessments thus a typical Chapter 429 General Obligation Bond is not a financing option. However Street Reconstruction and Bituminous Overlay Bonds allow for issuance of debt to finance this improvement. Ultimately it is the intent that revenue from TIF and Developer fees will help offset the issuance amount and/or fund yearly bond payments. The authority is granted as follows. Minnesota State Statute 475.58: Subd. 3b. Street reconstruction and bituminous overlays. (a) A municipality may, without regard to the election requirement under subdivision 1, issue and sell obligations for street reconstruction or bi- tuminous overlays, if the following conditions are met: (1) the streets are reconstructed or overlaid under a street reconstruction or overlay plan that describes the street reconstruction or overlay to be financed, the estimated costs, and any planned reconstruction or overlay of other streets in the municipality over the next five years, and the plan and issuance of the obligations has been approved by a vote of all of the members of the governing body present at the meeting following a public hearing for which notice has been published in the official newspaper at least ten days but not more than 28 days prior to the hearing; and (2) if a petition requesting a vote on the issuance is signed by voters equal to five percent of the votes cast in the last municipal general election and is filed with the municipal clerk within 30 days of the public hearing, the municipality may issue the bonds only after obtaining the approval of a Council Packet Page Number 61 of 107 G9 majority of the voters voting on the question of the issuance of the obligations. If the municipality elects not to submit the question to the voters, the municipality shall not propose the issuance of bonds under this section for the same purpose and in the same amount for a period of 365 days from the date of receipt of the petition. If the question of issuing the bonds is submitted and not approved by the voters, the provisions of section 475.58, subdivision 1a, shall apply. (b) Obligations issued under this subdivision are subject to the debt limit of the municipality and are not excluded from net debt under section 475.51, subdivision 4. (c) For purposes of this subdivision, street reconstruction and bituminous overlays includes utility re-placement and relocation and other activities incidental to the street reconstruction, turn lanes and other improvements having a substantial public safety function, realignments, other modifications to intersect with state and county roads, and the local share of state and county road projects. For purposes of this sub- division, "street reconstruction" includes expenditures for street reconstruction that have been incurred by a municipality before approval of a street reconstruction plan, if such expenditures are included in a street reconstruction plan approved on or before the date of the public hearing under paragraph (a), clause (1), regarding issuance of bonds for such expenditures. (d) Except in the case of turn lanes, safety improvements, realignments, intersection modifications, and the local share of state and county road projects, street reconstruction and bituminous overlays does not include the portion of project cost allocable to widening a street or adding curbs and gutters where none previously existed. Discussion The Public Hearing is proposed to be held on January 12, 2015. A “yes” vote, at that time, of all city council members present is required in order to consider this financing option. If this test is met, then the staff would move forward with the advertisement for bids. The council would take another action in 2015 to consider the award of a construction contract and also adopt the final financing plan. The financing plan would be updated once contractor bids are submitted, and there is a defined contribution from the Maplewood Bowl Redevelopment negotiations. Budget The following is the financing identified in the feasibility study: Funding Source Amount Metropolitan Council Grant (LCDA) $ 900,000 Sanitary Sewer Fund $ 60,800 Environmental Utility Fund $ 285,000 Park Development Fund $ 130,000 Street Light Utility Fund $ 561,000 Other City Funds $1,488,200 Total $3,425,000 A portion of the amount identified as “other city funds” is the authority that will be requested for issuance of the Street Reconstruction and Bituminous Overlays Bond. However it is likely that the full authority amount will not be necessary depending on Developer fees and potential TIF generation, for example. The finance director can provide additional detail on how potential TIF increments can assist in paying for debt service. Council Packet Page Number 62 of 107 G9 Recommendation It is recommended that the City Council approve the attached Resolution Calling for a Public Hearing for 7:00 p.m., Monday, January 12, 2015, for the Gladstone Phase 2 Improvements, City Project 14-01. Attachments 1. Resolution Calling for Public Hearing 2. Executive Summary from Feasibility Study Council Packet Page Number 63 of 107 RESOLUTION CALLING FOR PUBLIC HEARING WHEREAS, pursuant to resolutions of the council adopted May 12, 2014, a report has been prepared with reference to the improvement of the Gladstone Phase 2 Improvements, City Project 14- 01, and this report was received by the council on June 9, 2014, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, WHEREAS, a Public Hearing must be held in accordance with Minnesota Statute 475.58 subdivision 3b in order to consider issuance and sale of obligations for Street Reconstruction and Bituminous Overlays, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That a public hearing shall be held on 12th day of January, 2015 in the council chambers of city hall at 7:00 p.m., and the clerk shall give published notice of such hearing and improvement as required by law in the official local newspaper at least 10 days but not more than 28 days prior to the hearing. Approved this 8th day of December, 2014. G9, Attachment 1 Council Packet Page Number 64 of 107 CITY OF MAPLEWOOD GLADSTONE PHASE 2 IMPROVEMENTS CITY PROJECT 14-01 EXECUTIVE SUMMARY The City of Maplewood is currently planning for the next phase of redevelopment of the Gladstone neighborhood which is generally defined as the area along Frost Avenue between Trunk Highway 61 (TH 61) and Hazelwood Street and the area along English Street between Ripley Avenue and the Gateway Trail. A Master Plan and Alternative Urban Areawide Review (AUAR) for the Gladstone neighborhood was previously developed detailing proposed development concepts for the area. The Gladstone Phase 1 Improvements, which included street, bridge and signal replacement, drainage, utility, and streetscape improvements from the TH 61 intersection to Phalen Place, were constructed between 2009 and 2013. In order to accommodate the next phase of redevelopment for the Gladstone neighborhood, the City is planning to implement the following infrastructure improvements as City Project 14-01, Gladstone Phase 2 Improvements: • Street and storm improvements along Frost Avenue between Phalen Place and the existing English Street roundabout including the addition of on-street parking along Frost Avenue. • Mill and overlay improvements along English Street from the Gateway Trail to Ripley Avenue. • Sidewalk, lighting, water quality features, and streetscape improvements along Frost Avenue between the roundabouts at East Shore Drive and English Street. • Minor sanitary sewer and watermain improvements. • Gladstone Savanna entrance and landscape improvements. • Flicek Park trail amenity, parking lot, and field improvements. • Overhead utility burial along Frost Avenue. The estimated costs for the proposed improvements are detailed below. These costs, with the exception of the overhead utility burial costs, include a 10% construction cost contingency and a 31.5% allowance for indirect costs. Overhead utility burial costs are assumed to be direct payment to Xcel Energy, since they will be performing the work. Proposed Improvement Estimated Cost Frost Avenue – Street Improvements $1,059,800 English Street – Street Improvements $ 355,200 Sidewalk and Streetscape Improvements $ 587,300 Stormwater Improvements $ 140,800 Utility Improvements $ 60,800 Flicek Park Improvements $ 179,900 Gladstone Savanna Improvements $ 470,200 Overhead Utility Burial and Street Lighting $ 561,000 Subtotal $3,415,000 Right-of-Way/Easement Acquisition $ 10,000 Total Estimated Project Cost $3,425,000 The improvements are proposed to be financed through a combination of grant funds and City of Maplewood funds. The City of Maplewood has been selected to receive a Livable Communities Demonstration Account (LCDA) grant through the Metropolitan Council to fund a portion of the proposed improvements. The following is a summary of the proposed financing plan for the improvements: G9, Attachment 2 Council Packet Page Number 65 of 107 Funding Source Amount Metropolitan Council Grant (LCDA) $ 900,000 Sanitary Sewer Fund $ 60,800 Environmental Utility Fund $ 285,000 Park Development Fund $ 130,000 Street Light Utility Fund $ 561,000 Other City Funds $1,488,200 Total $3,425,000 The following is a proposed schedule for the project if the City Council votes to proceed. City Council Accepts Feasibility Report and Orders Project June 9, 2014 City Council Approves Plans & Specs and December 8, 2014 Authorizes Ad for Bids Bid Opening January 23, 2015 Award Contract February 9, 2015 Start Construction April 2015 Construction Complete November 2015 Based upon the analysis completed as a part of this report, the Gladstone Phase 2 Improvements, Maplewood City Project 14-01, are feasible, necessary, and cost effective. We recommend the following: A. The Maplewood City Council accept this feasibility study and report on June 9, 2014. B. After receiving the appropriate staff reports and staff information, the Council must decide on the approval or rejection of the proposed public improvements. If approved, the Council should proceed to order the proposed improvements. G9, Attachment 2 Council Packet Page Number 66 of 107 G10 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works/City Engineer DATE: November 24, 2014 SUBJECT: Approval of Resolution Reducing Retainage from 1% to 0.25%, TH36/English Street Interchange Improvements, City Project 09-08 Introduction The council will consider a reduction in retainage since a majority of the project is now complete. Background / Discussion Council action is required because this is an adjustment to the contract which specifies a retainage holding of 5%. The council previously approved a similar contract change when the retainage was reduced from 5% to 1%. The City withholds retainage from each contractor payment to ensure work items are completed by the contractor. Forest Lake Contracting has requested a retainage reduction from 1% to 0.25%. This is an amount owed to the contractor, not an increase in the contract amount. This request is acceptable and is recommended for approval as a majority of the work is now complete. A small amount will continue to be held by the City in order to ensure final landscaping is completed in the spring for example. Budget Impact No adjustments to the approved project budget are needed at this time. Recommendation Staff recommends that the council approve the attached Resolution Approving Reducing Retainage from 1% to 0.25% for the TH36/English Street Interchange Improvements, City Project 09-08. Attachments 1. Resolution Approving Reduction in Retainage Council Packet Page Number 67 of 107 RESOLUTION REDUCING RETAINAGE WHEREAS, Forest Lake Contracting has requested a retainage reduction for the construction contract and the City Engineer for the City of Maplewood has determined that the request is reasonable for the TH36/English Street Interchange Improvements, City Project 09- 08. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that a retainage reduction to 0.25% from 1% is hereby authorized. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the City Engineer has the authority to further reduce the retainage if an additional contractor request is found reasonable, however full retainage reduction will not occur until the project is accepted by the City Council. Adopted by the Maplewood City Council on this 8th day of December 2014. G10, Attachment 1 Council Packet Page Number 68 of 107 H1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Gayle Bauman, Finance Director DATE: December 1, 2014 SUBJECT: Public Hearing on 2015 Tax Levy and Budget a. Approval of Resolution Certifying Taxes Payable in 2015 b. Approval of Resolution Adopting a Budget for 2015 Introduction Staff is requesting City Council approval of two related matters concerning the levy certification of the final taxes payable in 2015 as well as adoption of the proposed 2015 Budget for the City of Maplewood. A public hearing on the proposed taxes and budget for 2015 has been scheduled for December 8th at 7:00 p.m. State law requires that the final property tax levy and budget be adopted at this hearing. The tax levy needs to be adopted before the budget is adopted. At the September 22nd council meeting, a total proposed tax levy of $19,158,620 was approved which is 3.4% ($630,220) more than the 2014 levy. The final resolutions prepared for your consideration tonight include a 2.5% tax levy increase ($18,991,610). Background At the City Council/Manager Workshops held in August, staff discussed General Fund expenditures and the trend data from revenue other than property taxes (i.e., fees, licenses, permits, fines, charges for services). It showed that revenues generated from sources other than the City’s property tax levy are generally flat. Staff also talked about bonding debt and the reasons for its increase over the past several years. Operational costs and capital projects are competing for the same tax dollars and our recent levy increases have not been able to keep up with both. History on levy increases is as follows: 2012 $17,853,523 +2.0% 2013 $18,528,400 +3.8% 2014 $18,528,400 Stayed the same 2015-proposed $18,991,610 +2.5% The tax levy increase needed to fund initial 2015 departmental requests was between 9%-10%. At the August 25, 2014 and September 8, 2014 workshops, staff worked with Council and the following changes were proposed which reduced the levy increase needed to 3.4%: Reduce the number of newsletters published in 2015 from 12 to 9 $30,840 PW-reduce building repair/maintenance $5,000 PW-reduce consulting $5,000 PW-reduce street maintenance materials $8,000 PW-reduce engineering temp wages $5,000 PW-reduce forestry fees for service $3,000 PW-reduce park maintenance materials $5,000 Council Packet Page Number 69 of 107 H1 Parks-reduce Administration $2,100 Parks-reduce Nature Center $1,040 Parks-reduce Open Space $1,540 PD-No longer store forfeited vehicles $30,000 Fire-add non-resident fee to ambulance runs $65,000 Parks-move .1 fte of employee to Recreation Programs $12,410 Further reduce CIP Fund levy $25,000 Proposed budget cuts $198,930 During the month of October, the City offered an Early Retirement Program to eligible employees where a percentage of the net savings the City was to realize during 2015 was offered to the employee. Six employees took advantage of this program and after payouts to employees, the City will realize approximately $190,000 in savings during 2015. This savings made it possible to reduce the levy increase from 3.4% to 2.5% Legislative Actions and Debt Service Last year changes were made to the Local Government Aid (LGA) program which allocated LGA funding to the City of Maplewood for the first time since 2002. The City is currently set to receive $530,709 in 2014 and $627,108 in 2015. An analysis of City debt indicated that a majority of the new revenue from LGA should be used to hold down the levy increase by applying the new LGA funds to debt service for at least the next 5 years. Based on recent history, staff would not advocate utilizing the new LGA for operations. Changes have been made in how we operate since the State cut our MVHC funds in 2008-2011, where we lost almost $1.95 million dollars, and the City would have a difficult time finding more cuts in operations if the State were ever to unallocate LGA funding. Applying these LGA funds to debt service and capital projects does hold down our levy increase without jeopardizing our operations budget. Budget Planning Priorities of the City include maintaining reasonable tax levies and user fees, a strong financial condition, moderate debt levels and a high bond rating. Department Heads, along with the City Manager and Finance Director have been focused on the following:  The need to control and/or reduce costs  Assessment and consideration of new sources of revenue  Review of all existing City services for possible service delivery changes  Analysis of inter-departmental and inter-governmental service and/or resource sharing  Identification of critical needs in City-owned buildings and facilities The City Manager has directed Department Heads to prepare and refine both operational and capital budgets in a balanced manner using the philosophy of: 1. Responsible stewardship of the public’s resources 2. Providing services and programs that will reflect a commitment to excellence; and 3. Recognizing and valuing the high quality of service and innovation of city employees through fair and equitable compensation. Department Heads are looking at methods of addressing structural budget challenges in a way that is sustainable and makes increases in the City property tax levy based upon need and responsible decision-making. This is a multi-year process and not something that happens overnight. Council Packet Page Number 70 of 107 H1 Staff is also having discussions about adding a Gas Franchise Fee, part of which, if implemented, could reduce certain General Fund costs. Governmental units of all sizes and circumstances face serious challenges, but for largely developed and established communities like Maplewood, the challenges are somewhat unique. Maplewood is in a solid economic position overall, but to ensure the future will require bold leadership to face the on-going challenges. We believe innovation presents opportunity. Levy Impact The annual impact of the city levy increase to Maplewood homes is as follows based on information received from Ramsey County on November 14, 2014. The scenario is based on the assumption that a home’s value is increasing by 19.3%, which is the median amount. Set levy at $18,991,610 (2.5% increase from 2014): Property Value for 2014 Taxes Property Value for 2015 Taxes 2014 City Tax 2015 City Tax $ Increase (Decrease) % Increase (Decrease) $100,000 $119,300 $ 367 $ 440 $73 19.9% $125,000 $149,100 $ 503 $ 593 $90 17.8% $157,000 $187,300 $ 679 $ 789 $110 16.3% $250,000 $298,300 $1,187 $1,359 $172 14.5% $350,000 $417,600 $1,734 $1,970 $236 13.6% The State Auditor recommends that cities maintain unreserved fund balances in their general fund of approximately 35 to 50 percent of fund operating revenues or no less than five months of operating expenditures. The 2015 budget projects a fund balance of at least 40% of fund operating revenues and at least 4.7 months of operating expenditures. The 2.5% levy increase puts us within the range recommended by the State Auditor. An adequate fund balance is needed to maintain our bond rating and provide a sufficient balance for our cash flow needs. Information from Ramsey County shows that other city proposed tax levy changes are as follows: Gem Lake 134.26% Little Canada 3.50% St. Anthony 9.26% St. Paul 2.40% Town of White Bear 6.05% Vadnais Heights 2.04% North St. Paul 5.71% Mounds View 2.00% Arden Hills 5.05% New Brighton 1.92% North Oaks 4.70% White Bear Lake 1.88% Roseville 3.64% Lauderdale 1.32% Shoreview 3.52% Falcon Heights 0.00% Update on State Performance Measures The City opted to participate in the State Performance Measurement Program again this year. A survey was created which contained 9 performance measures developed by the Council on Local Results and Innovation. The survey was made available to our residents during the month of November. We received about 49 responses and the results will be published in our City Newsletter and/or on our website. A snapshot of the responses and data from the previous two years is as follows: Council Packet Page Number 71 of 107 H1 Question – 2014 (49 responses) Excellent Good Fair Poor Don’t Know Appearance of City 10% 65% 21% 4% 0% Feeling of Safety 29% 57% 10% 2% 2% Quality of Fire/EMS 42% 33% 6% 0% 19% Condition of Streets 8% 39% 31% 22% 0% Quality of Snowplowing 27% 47% 20% 6% 0% Quality of Sewer 49% 33% 2% 2% 14% Quality of Water 50% 38% 4% 4% 4% Quality of Rec Programs/Parks 29% 57% 12% 0% 2% Overall City Services 14% 66% 14% 2% 4% Question – 2013 (56 responses) Excellent Good Fair Poor Don’t Know Appearance of City 9% 57% 30% 2% 2% Feeling of Safety 24% 65% 7% 4% 0% Quality of Fire/EMS 29% 29% 9% 9% 24% Condition of Streets 11% 43% 31% 13% 2% Quality of Snowplowing 41% 28% 19% 9% 4% Quality of Sewer 33% 37% 7% 2% 20% Quality of Water 43% 44% 6% 0% 7% Quality of Rec Programs/Parks 35% 48% 9% 2% 6% Overall City Services 11% 62% 17% 9% 0% Question – 2012 (96 responses) Excellent Good Fair Poor Don’t Know Appearance of City 9% 65% 20% 6% 0% Feeling of Safety 29% 55% 13% 1% 2% Quality of Fire/EMS 24% 35% 11% 14% 16% Condition of Streets 6% 49% 37% 8% 0% Quality of Snowplowing 27% 51% 16% 6% 0% Quality of Sewer 31% 52% 5% 0% 12% Quality of Water 48% 45% 5% 0% 2% Quality of Rec Programs/Parks 27% 54% 11% 5% 3% Overall City Services 13% 60% 20% 6% 1% Budget Impact This will set the 2015 tax levy payable and the 2015 Budget for the City of Maplewood as required by state law. The final resolutions were prepared with a 2.5% levy increase as opposed to the 3.4% preliminary levy increase that was approved at the September 22, 2014 meeting. Recommendation Staff recommends approval of the following two resolutions: a. Resolution Certifying Taxes Payable in 2015 b. Resolution Adopting a Budget for 2015 Attachments 1. Resolution Certifying Taxes Payable in 2015 2. Breakdown by Debt Service Fund 3. Resolution Adopting a Budget for 2015 4. 2015 Proposed Budget (under separate cover) Council Packet Page Number 72 of 107 H1, Attachment 1 RESOLUTION CERTIFYING TAXES PAYABLE IN 2015 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that: 1. The following amounts of taxes be levied for 2014, payable in 2015, upon the net tax capacity in said City of Maplewood, for the following purposes: General Fund $12,469,520 Ambulance Service 335,000 Community Center 500,000 Recreation Programs 160,000 Capital Improvement Projects 390,000 Police Vehicle & Equipment 255,000 Debt Service 4,495,520 TOTAL LEVY $18,605,040 2. In addition, there is a $297,300 market value based referendum levy for 2014 payable in 2015 to finance the debt service on the 2013B Fire Safety Refunding Bonds. This results in a total certified City levy of $18,902,340. There is also a proposal for an EDA levy of $89,270. This would bring the total levy up to $18,991,610 (2.5% increase from 2014). 3. The net tax capacity based levy of $4,495,520 for Debt Service and the market value based referendum levy of $297,300 total $4,792,820. This is a net decrease of $1,564,126.82 in the scheduled levy of $6,356,946.82. The breakdown by Debt Service Fund is attached. Council Packet Page Number 73 of 107 H1, Attachment 2 City of MAPLEWOOD Debt Service Fund breakdown ADDITIONS OR CERTIFIED ORIGINAL DATE PAYABLE 2015 REDUCTIONS BY DEBT BOND ISSUES PRINCIPAL ISSUED DEBT LEVY RESOLUTION LEVY GO IMP 2004B 13,010,000 1-Aug-04 286,669.61 170,830.39 457,500.00 GO IMP 2005A 2,115,000 1-Aug-05 56,441.00 -33,741.00 22,700.00 GO IMP 2006A 6,085,000 1-Apr-06 365,879.24 49,920.76 415,800.00 GO IMP 2007A 10,060,000 1-Jul-07 316,003.49 -82,003.49 234,000.00 GO IMP 2007B 5,090,000 15-Oct-07 329,367.09 -65,167.09 264,200.00 GO IMP 2008A 9,970,000 1-Jul-08 612,325.66 -439,325.66 173,000.00 GO IMP REFUNDING 2008B 1,070,000 1-Jul-08 59,574.37 -55,274.37 4,300.00 GO IMP REFUNDING 2009A 4,680,000 1-Apr-09 432,808.70 -27,108.70 405,700.00 GO IMP REFUNDING 2009B 2,690,000 1-Dec-09 334,847.06 -34,847.06 300,000.00 GO 2010A 11,790,000 10-May-10 640,879.08 -220,679.08 420,200.00 GO TIF Refunding 2010B 4,050,000 8-Jul-10 388,080.00 -158,080.00 230,000.00 GO IMP 2011A 10,000,000 1-Jun-11 439,490.77 -166,790.77 272,700.00 GO 2012A 5,780,000 1-Jul-12 534,636.27 -534,636.27 0.00 GO REFUNDING 2013A 6,180,000 1-Jun-13 444,378.41 -20,478.41 423,900.00 GO REFUNDING 2013B 3,700,000 18-Dec-13 286,193.75 82,806.25 369,000.00 GO 2014A 7,745,000 1-Aug-14 518,414.82 -117,994.82 400,420.00 GO REFUNDING 2014B 1,255,000 1-Aug-14 310,957.50 88,442.50 399,400.00 $6,356,946.82 -$1,564,126.82 $4,792,820.00 I hereby certify that the above schedule of bond levies to be spread on the payable 2015 tax rolls agrees with the City records and is true and correct. Copies of any resolutions which increase or reduce these levies are attached. Signed: ___________________________________ Date: _______________ Council Packet Page Number 74 of 107 H1, Attachment 3 RESOLUTION ADOPTING A BUDGET FOR 2015 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that a budget for 2015 is hereby adopted as outlined in the following summary: OPERATING BUDGET CAPITAL IMPROVEMENTS BUDGET DEBT SERVICE BUDGET TOTAL Revenues $34,659,150 $3,241,420 $7,788,340 $45,688,910 Net other increases (decreases) (1,614,840) 462,840 5,334,340 $4,182,340 Expenditures (33,599,040) (1,815,550) (18,089,590) ($53,504,180) Net change in fund balance ($554,730) $1,888,710 ($4,966,910) ($3,632,930) BE IT FURTHER RESOLVED that the department appropriations totaling $33,599,040 as listed in the budget booklet are hereby approved for the 2015 Operating Budget. BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 2015 Capital Improvements Budget: CAPITAL IMPROVEMENT PROJECTS $227,030 FIRE STATION FUND 7,140 FIRE TRUCK REPLACEMENT FUND 3,900 LEGACY VILLAGE PARK DEVELOPMENT DISTRICT 40 LEGACY VILLAGE TAX ABATEMENT DISTRICT 3,990 PARK DEVELOPMENT 828,200 POLICE VEHICLES & EQUIPMENT 407,320 REDEVELOPMENT 310 RIGHT-OF-WAY 80 STORM CLEANUP 64,000 TAX INCREMENT HOUSING DISTRICT #1-1 5,060 TAX INCREMENT HOUSING DISTRICT #1-2 6,260 TAX INCREMENT HOUSING DISTRICT #1-3 2,160 TAX INCREMENT HOUSING DISTRICT #1-4 620 TAX INCREMENT HOUSING DISTRICT #1-5 620 TAX INCREMENT HOUSING DISTRICT #1-6 830 TAX INCREMENT HOUSING DISTRICT #1-7 22,810 TAX INCREMENT HOUSING DISTRICT #1-8 61,290 TAX INCREMENT HOUSING DISTRICT #1-10 163,250 TRASH CARTS 610 WATER AVAILABILITY CHARGE – N. ST. PAUL 1,550 WATER AVAILABILITY CHARGE – ST. PAUL 8,480 TOTAL CAPITAL IMPROVEMENTS BUDGET APPROPRIATIONS $1,815,550 Council Packet Page Number 75 of 107 H1, Attachment 3 BE IT FURTHER RESOLVED that the Finance Director shall establish a budget for each public improvement project when the Council orders the project and that the budget amounts shall be recorded at amounts specified in the feasibility study for the project. BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 2015 Debt Service Budget: $15,425,540 Principal 2,502,220 Interest 9,890 Paying Agent Fees 97,470 Fees for Service 54,470 Investment Management Fees $18,089,590 TOTAL DEBT SERVICE BUDGET APPROPRIATIONS BE IT FURTHER RESOLVED that the above budgets for Governmental Funds are hereby adopted for financial reporting and management control. BE IT FURTHER RESOLVED that the above budgets for all other funds are hereby adopted for management purposes only. BE IT FURTHER RESOLVED that the transfer of appropriations among the various accounts, within a fund, shall only require the approval of the City Manager or his designee. However, City Council approval is required for transfers from contingency accounts. BE IT FURTHER RESOLVED that all appropriations which are not encumbered or expended at the end of the fiscal year shall lapse and shall become part of the unencumbered fund balance which may be appropriated for the next fiscal year except appropriations for capital improvement projects which shall not lapse until the project is completed or canceled by the City Council. Council Packet Page Number 76 of 107 I1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Gayle Bauman, Finance Director DATE: December 1, 2014 SUBJECT: Approval of Resolution Authorizing the Issuance and Awarding the Sale of General Obligation Refunding Bonds, Series 2015A Introduction On November 10, 2014, the Council gave preliminary approval for the sale of $4,020,000 of General Obligation Refunding Bonds, Series 2015A. The bids on these bonds are scheduled to be opened on Monday, December 8, 2014. The 2015A bonds are proposed to refund the G.O. Improvement Refunding Bonds Series 2005A (current) and the G.O. Improvement Refunding Bonds Series 2006A (crossover). Issuance of the refunding bonds will allow the City to take advantage of the current low interest rates. The estimated net present value (NPV) of savings to the City for this issue is $293,137 or 7.3% of the principal amount of the refunding bonds. City policy states that any refunding, whether crossover or current, needs to have a NPV benefit of at least 3.5%. The bid award is scheduled for 7:00 p.m. at the Council meeting on Monday, December 8, 2014. A recommendation regarding the bid award will be made by a representative of Springsted Incorporated. At that time, a resolution for the bonds issued will need to be adopted to award the bids. A draft copy of the resolution is attached. Budget Impact Estimated net present value of savings to the City is in the amount of $293,137. Recommendation It is recommended that the City Council adopt the attached resolution pending a favorable recommendation from Springsted Incorporated. Attachments 1. Resolution for Series 2015A bonds Council Packet Page Number 77 of 107 I1, Attachment 1 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL CITY OF MAPLEWOOD, MINNESOTA HELD: December 8, 2014 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly called and held at the City Hall on December 8, 2014, at 7:00 P.M., for the purpose, in part, of authorizing the issuance and awarding the sale of $4,020,000 General Obligation Improvement Refunding Bonds, Series 2015A. The following members were present: and the following were absent: In accordance with the resolution adopted by the City Council on November 10, 2014, the City Clerk presented proposals on $4,020,000 General Obligation Improvement Refunding Bonds, Series 2015A, which were received and tabulated at the offices of Springsted Incorporated on this same day: Bidder Interest Rate Trust Interest Cost SEE ATTACHED The Council then proceeded to consider and discuss the proposals, after which member ____________ introduced the following resolution and moved its adoption: RESOLUTION NO. _____ RESOLUTION ACCEPTING PROPOSAL ON THE NEGOTIATED SALE OF $4,020,000 GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 2015A, AND LEVYING A TAX FOR THE PAYMENT THEREOF A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), hereby determines and declares that it is necessary and expedient to provide moneys for current refunding of the City's $2,115,000 original principal amount of General Obligation Improvement Bonds, Series 2005A, dated August 1, 2005 (the "Prior 2005A Improvement Bonds") and a crossover advance refunding of the City's $6,085,000 original principal amount of General Obligation Improvement Bonds, Series 2006A, dated April 1, 2006 (the "Prior 2006A Improvement Bonds"); and B. WHEREAS, $860,000 of the principal amount of the Prior 2005A Improvement Bonds which matures or is subject to mandatory redemption on and after February 1, 2016 (the "Refunded 2005A Improvement Bonds"), is callable on February 1, 2015 (the "Call Date"), at a price of par plus accrued interest, as provided in the resolution of the City Council, adopted on July 21, 2005 (the "Prior 2005A Improvement Resolution"), authorizing the issuance of the Prior 2005A Improvement Bonds; and Council Packet Page Number 78 of 107 I1, Attachment 1 C. WHEREAS, $3,500,000 of the principal amount of the Prior 2006A Improvement Bonds which matures or is subject to mandatory redemption on and after August 1, 2017 (the "Refunded 2006A Improvement Bonds"), is callable on August 1, 2016 (the "Crossover Date"), at a price of par plus accrued interest, as provided in the resolution of the City Council, adopted on March 23, 2006, authorizing the issuance of the Prior 2006A Improvement Bonds (the "Prior 2006A Improvement Resolution"); and D. WHEREAS, the current refunding, on the Call Date, of the Refunded 2005A Improvement Bonds and the crossover refunding, on the Crossover Date, of the Refunded 2006A Improvement Bonds, is consistent with covenants made with the holders thereof; and E. WHEREAS, the City Council has heretofore determined and declared that it is necessary and expedient to issue $4,020,000 General Obligation Improvement Refunding Bonds, Series 2015A (the "Bonds" or individually, a "Bond"), pursuant to Minnesota Statutes, Chapter 475, to provide moneys for the current refunding of the Refunded 2005A Improvement Bonds and a crossover advance refunding of the Refunded 2006A Improvement Bonds; and F. WHEREAS, the Prior 2005A Improvement Bonds and the Prior 2006A Improvement Bonds are sometimes referred to herein together as the "Prior Bonds"; the Refunded 2005A Improvement Bonds and the Refunded 2006A Improvement Bonds are sometimes referred to herein together as the "Refunded Bonds"; and the Prior 2005A Improvement Resolution and the Prior 2006A Resolution are sometimes referred to herein together as the "Prior Resolutions"; and G. WHEREAS, it is in the best interests of the City that the Bonds be issued in book- entry form as hereinafter provided; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Maplewood, Minnesota, as follows: (a) Acceptance of Proposal. The proposal of ______________________________ (the "Purchaser"), to purchase the Bonds, in accordance with the Terms of Proposal established for the Bonds, at the rates of interest hereinafter set forth, and to pay therefor the sum of $__________, plus interest accrued to settlement, is hereby found, determined and declared to be the most favorable proposal received, is hereby accepted and the Bonds are hereby awarded to the Purchaser. The City Clerk is directed to retain the deposit of the Purchaser and to forthwith return to the unsuccessful bidders any good faith checks or drafts. 2. Bond Terms. (a) Original Issue Date; Denominations; Maturities. The Bonds shall be dated January 1, 2015, as the date of original issue and shall be issued forthwith on or after such date in fully registered form. The Bonds shall be numbered from R-1 upward in the denomination of $5,000 each or in any integral multiple thereof of a single maturity (the "Authorized Denominations"). The Bonds shall mature on August 1 in the years and amounts as follows: Council Packet Page Number 79 of 107 I1, Attachment 1 Year Amount Year Amount 2015 2021 2016 2022 2017 2023 2018 2024 2019 2025 2020 2026 As may be requested by the Purchaser, one or more term Bonds may be issued having mandatory sinking fund redemption and final maturity amounts conforming to the foregoing principal repayment schedule, and corresponding additions may be made to the provisions of the applicable Bond(s). (b) Book Entry Only System. The Depository Trust Company, a limited purpose trust company organized under the laws of the State of New York or any of its successors or its successors to its functions hereunder (the "Depository") will act as securities depository for the Bonds, and to this end: (i) The Bonds shall be initially issued and, so long as they remain in book entry form only (the "Book Entry Only Period"), shall at all times be in the form of a separate single fully registered Bond for each maturity of the Bonds; and for purposes of complying with this requirement under paragraphs 6 and 11 Authorized Denominations for any Bond shall be deemed to be limited during the Book Entry Only Period to the outstanding principal amount of that Bond. (ii) Upon initial issuance, ownership of the Bonds shall be registered in a bond register maintained by the Bond Registrar (as hereinafter defined) in the name of CEDE & CO., as the nominee (it or any nominee of the existing or a successor Depository, the "Nominee"). (iii) With respect to the Bonds neither the City nor the Bond Registrar shall have any responsibility or obligation to any broker, dealer, bank, or any other financial institution for which the Depository holds Bonds as securities depository (the "Participant") or the person for which a Participant holds an interest in the Bonds shown on the books and records of the Participant (the "Beneficial Owner"). Without limiting the immediately preceding sentence, neither the City, nor the Bond Registrar, shall have any such responsibility or obligation with respect to (A) the accuracy of the records of the Depository, the Nominee or any Participant with respect to any ownership interest in the Bonds, or (B) the delivery to any Participant, any Owner or any other person, other than the Depository, of any notice with respect to the Bonds, including any notice of redemption, or (C) the payment to any Participant, any Beneficial Owner or any other person, other than the Depository, of any amount with respect to the principal of or premium, if any, or interest on the Bonds, or (D) the consent given or other action taken by the Depository as the Registered Holder of any Bonds (the "Holder"). For purposes of securing the vote or consent of any Holder under this Resolution, the City may, however, rely upon an omnibus proxy under which the Depository assigns its consenting or voting Council Packet Page Number 80 of 107 I1, Attachment 1 rights to certain Participants to whose accounts the Bonds are credited on the record date identified in a listing attached to the omnibus proxy. (iv) The City and the Bond Registrar may treat as and deem the Depository to be the absolute owner of the Bonds for the purpose of payment of the principal of and premium, if any, and interest on the Bonds, for the purpose of giving notices of redemption and other matters with respect to the Bonds, for the purpose of obtaining any consent or other action to be taken by Holders for the purpose of registering transfers with respect to such Bonds, and for all purpose whatsoever. The Bond Registrar, as paying agent hereunder, shall pay all principal of and premium, if any, and interest on the Bonds only to the Holder or the Holders of the Bonds as shown on the bond register, and all such payments shall be valid and effective to fully satisfy and discharge the City's obligations with respect to the principal of and premium, if any, and interest on the Bonds to the extent of the sum or sums so paid. (v) Upon delivery by the Depository to the Bond Registrar of written notice to the effect that the Depository has determined to substitute a new Nominee in place of the existing Nominee, and subject to the transfer provisions in paragraph 11, references to the Nominee hereunder shall refer to such new Nominee. (vi) So long as any Bond is registered in the name of a Nominee, all payments with respect to the principal of and premium, if any, and interest on such Bond and all notices with respect to such Bond shall be made and given, respectively, by the Bond Registrar or City, as the case may be, to the Depository as provided in the Letter of Representations to the Depository required by the Depository as a condition to its acting as book-entry Depository for the Bonds (said Letter of Representations, together with any replacement thereof or amendment or substitute thereto, including any standard procedures or policies referenced therein or applicable thereto respecting the procedures and other matters relating to the Depository's role as book-entry Depository for the Bonds, collectively hereinafter referred to as the "Letter of Representations"). (vii) All transfers of beneficial ownership interests in each Bond issued in book-entry form shall be limited in principal amount to Authorized Denominations and shall be effected by procedures by the Depository with the Participants for recording and transferring the ownership of beneficial interests in such Bonds. (viii) In connection with any notice or other communication to be provided to the Holders pursuant to this Resolution by the City or Bond Registrar with respect to any consent or other action to be taken by Holders, the Depository shall consider the date of receipt of notice requesting such consent or other action as the record date for such consent or other action; provided, that the City or the Bond Registrar may establish a special record date for such consent or other action. The City or the Bond Registrar shall, to the extent possible, give the Depository notice of such special record date not less than 16 calendar days in advance of such special record date to the extent possible. (ix) Any successor Bond Registrar in its written acceptance of its duties under this Resolution and any paying agency/bond registrar agreement, shall agree to take any Council Packet Page Number 81 of 107 I1, Attachment 1 actions necessary from time to time to comply with the requirements of the Letter of Representations. (x) In the case of a partial prepayment of a Bond, the Holder may, in lieu of surrendering the Bonds for a Bond of a lesser denomination as provided in paragraph 6 hereof, make a notation of the reduction in principal amount on the panel provided on the Bond stating the amount so redeemed. (c) Termination of Book-Entry Only System. Discontinuance of a particular Depository's services and termination of the book-entry only system may be effected as follows: (i) The Depository may determine to discontinue providing its services with respect to the Bonds at any time by giving written notice to the City and discharging its responsibilities with respect thereto under applicable law. The City may terminate the services of the Depository with respect to the Bond if it determines that the Depository is no longer able to carry out its functions as securities depository or the continuation of the system of book-entry transfers through the Depository is not in the best interests of the City or the Beneficial Owners. (ii) Upon termination of the services of the Depository as provided in the preceding paragraph, and if no substitute securities depository is willing to undertake the functions of the Depository hereunder can be found which, in the opinion of the City, is willing and able to assume such functions upon reasonable or customary terms, or if the City determines that it is in the best interests of the City or the Beneficial Owners of the Bond that the Beneficial Owners be able to obtain certificates for the Bonds, the Bonds shall no longer be registered as being registered in the bond register in the name of the Nominee, but may be registered in whatever name or names the Holder of the Bonds shall designate at that time, in accordance with paragraph 11. To the extent that the Beneficial Owners are designated as the transferee by the Holders, in accordance with paragraph 11, the Bonds will be delivered to the Beneficial Owners. (iii) Nothing in this subparagraph (c) shall limit or restrict the provisions of paragraph 11. (d) Letter of Representations. The provisions in the Letter of Representations are incorporated herein by reference and made a part of the resolution, and if and to the extent any such provisions are inconsistent with the other provisions of this resolution, the provisions in the Letter of Representations shall control. 3. Allocation of Bonds to Prior 2005A Improvement Bonds Refunding Portion and Prior 2006A Improvement Bonds Refunding Portion and Allocation of Prepayments to Portions of Debt Service. The aggregate principal amount of $__________ maturing in each of the years and amounts hereinafter set forth are issued to refund the Refunded 2005A Improvement Bonds (the "Refunded 2005A Bonds Refunding Portion"). The aggregate principal amount of $__________ maturing in each of the years and amounts hereinafter set forth are issued to refund the Refunded 2006A Improvement Bonds (the "Refunded 2006A Bonds Refunding Portion"): Council Packet Page Number 82 of 107 I1, Attachment 1 Year Refunded 2005 A Bonds Refunding Portion Refunded 2006A Bonds Refunding Portion Total 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 If Bonds are prepaid, the prepayments shall be allocated to the portions of debt service (and hence allocated to the payment of Bonds treated as relating to a particular portion of debt service) as provided in this paragraph. If the source of prepayment is the general fund of the City, or other generally available source, the prepayment may be allocated to any of the portions of debt service in such amounts as the City shall determine. If the source of the prepayment is special assessments levied for the Refunded 2005A Improvement Bonds, the prepayment shall be allocated to the Refunded 2005A Bonds Refunding Portion of debt service. If the source of a prepayment is special assessments levied for the Refunded 2006A Improvement Bonds, the prepayment shall be allocated to the Refunded 2006A Bonds Refunding Portion of debt service. 4. Purposes; Refunding Findings. The Bonds shall provide funds for (i) current refundings of the Refunded 2005A Improvement Bonds, and (ii) a crossover refunding of the Refunded 2006A Improvement Bonds (together, the "Refunding"). It is hereby found, determined and declared that the Refunding is pursuant to Minnesota Statutes, Section 475.67. Pursuant to Minnesota Statutes, Section 475.67, Subdivision 13, with respect to the crossover refunding of the Refunded 2006A Improvement Bonds, as of the Crossover Date, shall result in a reduction of the present value of the dollar amount of the debt service to the City from a total dollar amount of $_____________ for the Prior 2006A Improvement Bonds to a total dollar amount of $_______________ for the Refunded 2006A Bonds Refunding Portion, all computed in accordance with the provisions of Minnesota Statutes, Section 475.67, Subdivision 12. Accordingly, the dollar amount of such present value of the debt service for the Refunded 2006A Bonds Refunding Portion is lower by at least three percent than the dollar amount of such present value of the debt service for the Prior 2006A Improvement Bonds, as required in Minnesota Statutes, Section 475.67, Subdivision 12. 5. Interest. The Bonds shall bear interest payable semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing August 1, 2015, calculated on the basis of a 360-day year of twelve 30-day months, at the respective rates per annum set forth opposite the maturity years as follows: Council Packet Page Number 83 of 107 I1, Attachment 1 Maturity Year Interest Rate Maturity Year Interest Rate 2015 % 2021 % 2016 2022 2017 2023 2018 2024 2019 2025 2020 2026 6. Optional Redemption. Bonds maturing on August 1, 2024, and thereafter, shall be subject to redemption and prepayment at the option of the City on August 1, 2023, and on any date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the maturities and the principal amounts within each maturity to be redeemed shall be determined by the City; and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for redemption shall be due and payable on the redemption date, and interest thereon shall cease to accrue from and after the redemption date. Mailed notice of redemption shall be given to the paying agent and to each affected registered holder of the Bonds prior to the date fixed for redemption. To effect a partial redemption of Bonds having a common maturity date, the Bond Registrar prior to giving notice of redemption shall assign to each Bond having a common maturity date a distinctive number for each $5,000 of the principal amount of the Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in its discretion, from the numbers so assigned to the Bonds, as many numbers as, at $5,000 for each number, shall equal the principal amount of the Bonds to be redeemed. The Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided, however, that only so much of the principal amount of each Bond of a denomination of more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the City or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the City and Bond Registrar duly executed by the Holder thereof or the Holder's attorney duly authorized in writing) and the City shall execute (if necessary) and the Bond Registrar shall authenticate and deliver to the Holder of the Bond, without service charge, a new Bond or Bonds having the same stated maturity and interest rate and of any Authorized Denomination or Denominations, as requested by the Holder, in aggregate principal amount equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered. 7. Bond Registrar. U.S. Bank National Association, in St. Paul, Minnesota, is appointed to act as bond registrar and transfer agent with respect to the Bonds (the "Bond Registrar"), and shall do so unless and until a successor Bond Registrar is duly appointed, all pursuant to any contract the City and Bond Registrar shall execute which is consistent herewith. The Bond Registrar shall also serve as paying agent unless and until a successor paying agent is duly appointed. Principal and interest on the Bonds shall be paid to the registered holders (or record holders) of the Bonds in the manner set forth in the form of Bond and paragraph 13. Council Packet Page Number 84 of 107 I1, Attachment 1 8. Form of Bond. The Bonds, together with the Bond Registrar's Certificate of Authentication, the form of Assignment and the registration information thereon, shall be in substantially the following form: Council Packet Page Number 85 of 107 I1, Attachment 1 UNITED STATES OF AMERICA STATE OF MINNESOTA RAMSEY COUNTY CITY OF MAPLEWOOD R-_________ $_________ GENERAL OBLIGATION IMPROVEMENT REFUNDING BOND, SERIES 2015A Interest Rate Maturity Date Date of Original Issue CUSIP August 1, _____ January 1, 2015 REGISTERED OWNER: CEDE & CO. PRINCIPAL AMOUNT: The City of Maplewood, Ramsey County, Minnesota (the "Issuer"), certifies that it is indebted and for value received promises to pay to the registered owner specified above, or registered assigns, in the manner hereinafter set forth, the principal amount specified above, on the maturity date specified above, and to pay interest thereon semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing August 1, 2015, at the rate per annum specified above (calculated on the basis of a 360-day year of twelve 30-day months) until the principal sum is paid or has been provided for. This Bond will bear interest from the most recent Interest Payment Date to which interest has been paid or, if no interest has been paid, from the date of original issue hereof. The principal of and premium, if any, on this Bond are payable upon presentation and surrender hereof at the principal office of U.S. Bank National Association, in St. Paul, Minnesota (the "Bond Registrar"), acting as paying agent, or any successor paying agent duly appointed by the Issuer. Interest on this Bond will be paid on each Interest Payment Date by check or draft mailed to the person in whose name this Bond is registered (the "Holder" or "Bondholder") on the registration books of the Issuer maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date"). Any interest not so timely paid shall cease to be payable to the person who is the Holder hereof as of the Regular Record Date, and shall be payable to the person who is the Holder hereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given to Bondholders not less than ten days prior to the Special Record Date. The principal of and premium, if any, and interest on this Bond are payable in lawful money of the United States of America. So long as this Bond is registered in the name of the Depository or its Nominee as provided in the Resolution hereinafter described, and as those terms are defined therein, payment of principal of, premium, if any, and interest on this Bond and notice with respect thereto shall be made as provided in the Letter of Representations, as defined in the Resolution, and surrender of this Bond shall not be required for payment of the redemption price upon a partial redemption of this Bond. Until termination of the book-entry only system pursuant to the Resolution, Bonds may only be registered in the name of the Depository or its Nominee. Council Packet Page Number 86 of 107 I1, Attachment 1 Optional Redemption. The Bonds of this issue (the "Bonds") maturing on August 1, 2024, and thereafter, shall be subject to redemption and prepayment at the option of the City on August 1, 2023, and on any date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the maturities and the principal amounts within each maturity to be redeemed shall be determined by the City; and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for redemption shall be due and payable on the redemption date, and interest thereon shall cease to accrue from and after the redemption date. Mailed notice of redemption shall be given to the paying agent and to each affected Holder of the Bonds prior to the date fixed for redemption. Prior to the date on which any Bond or Bonds are directed by the City to be redeemed in advance of maturity, the City will cause notice of the call thereof for redemption identifying the Bonds to be redeemed to be mailed to the Bond Registrar and all Bondholders, at the addresses shown on the Bond Register. All Bonds so called for redemption will cease to bear interest on the specified redemption date, provided funds for their redemption have been duly deposited. Selection of Bonds for Redemption; Partial Redemption. To effect a partial redemption of Bonds having a common maturity date, the Bond Registrar shall assign to each Bond having a common maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in its discretion, from the numbers assigned to the Bonds, as many numbers as, at $5,000 for each number, shall equal the principal amount of the Bonds to be redeemed. The Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided, however, that only so much of the principal amount of Bond of a denomination of more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the Issuer or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the Issuer and Bond Registrar duly executed by the Holder thereof or the Holder's attorney duly authorized in writing) and the Issuer shall execute (if necessary) and the Bond Registrar shall authenticate and deliver to the Holder of the Bond, without service charge, a new Bond or Bonds having the same stated maturity and interest rate and of any Authorized Denomination or Denominations, as requested by the Holder, in aggregate principal amount equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered. Issuance; Purpose; General Obligation. This Bond is one of an issue in the total principal amount of $4,020,000 (the "Bonds"), all of like date of original issue and tenor, except as to number, maturity, interest rate, denomination and redemption privilege, issued pursuant to and in full conformity with the Constitution and laws of the State of Minnesota and pursuant to a resolution adopted by the City Council on December 8, 2014 (the "Resolution"), for the purpose of providing funds sufficient for current and crossover refundings of certain outstanding general obligation bonds of the Issuer and is payable out of the Escrow Account and the Debt Service Account of the General Obligation Improvement Refunding Bonds, Series 2015A Fund. This Bond constitutes a general obligation of the Issuer, and to provide moneys for the prompt and full payment of its principal, premium, if any, and interest when the same become due, the full faith and credit and taxing powers of the Issuer have been and are hereby irrevocably pledged. Council Packet Page Number 87 of 107 I1, Attachment 1 Denominations; Exchange; Resolution. The Bonds are issuable solely in fully registered form in Authorized Denominations (as defined in the Resolution) and are exchangeable for fully registered Bonds of other Authorized Denominations in equal aggregate principal amounts at the principal office of the Bond Registrar, but only in the manner and subject to the limitations provided in the Resolution. Reference is hereby made to the Resolution for a description of the rights and duties of the Bond Registrar. Copies of the Resolution are on file in the principal office of the Bond Registrar. Transfer. This Bond is transferable by the Holder in person or by the Holder's attorney duly authorized in writing at the principal office of the Bond Registrar upon presentation and surrender hereof to the Bond Registrar, all subject to the terms and conditions provided in the Resolution and to reasonable regulations of the Issuer contained in any agreement with the Bond Registrar. Thereupon the Issuer shall execute and the Bond Registrar shall authenticate and deliver, in exchange for this Bond, one or more new fully registered Bonds in the name of the transferee (but not registered in blank or to "bearer" or similar designation), of an Authorized Denomination or Denominations, in aggregate principal amount equal to the principal amount of this Bond, of the same maturity and bearing interest at the same rate. Fees upon Transfer or Loss. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of this Bond and any legal or unusual costs regarding transfers and lost Bonds. Treatment of Registered Owners. The Issuer and Bond Registrar may treat the person in whose name this Bond is registered as the owner hereof for the purpose of receiving payment as herein provided and for all other purposes, whether or not this Bond shall be overdue, and neither the Issuer nor the Bond Registrar shall be affected by notice to the contrary. Authentication. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security unless the Certificate of Authentication hereon shall have been executed by the Bond Registrar. Qualified Tax-Exempt Obligation. This Bond has been designated by the Issuer as a "qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to happen and to be performed, precedent to and in the issuance of this Bond, have been done, have happened and have been performed, in regular and due form, time and manner as required by law, and that this Bond, together with all other debts of the Issuer outstanding on the date of original issue hereof and the date of its issuance and delivery to the original purchaser, does not exceed any constitutional or statutory limitation of indebtedness. IN WITNESS WHEREOF, the City of Maplewood, Ramsey County, Minnesota, by its City Council has caused this Bond to be executed on its behalf by the facsimile signatures of its Mayor and its Clerk, the corporate seal of the Issuer having been intentionally omitted as permitted by law. Council Packet Page Number 88 of 107 I1, Attachment 1 Date of Registration: ________________________ BOND REGISTRAR'S CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds described in the Resolution mentioned within. U.S. BANK NATIONAL ASSOCIATION St. Paul, Minnesota Bond Registrar By____________________ Authorized Signature Registrable by: U.S. BANK NATIONAL ASSOCIATION Payable at: U.S. BANK NATIONAL ASSOCIATION CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA /s/ Facsimile Mayor /s/ Facsimile Clerk Council Packet Page Number 89 of 107 I1, Attachment 1 ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to applicable laws or regulations: TEN COM - as tenants in common TEN ENT - as tenants by the entireties JT TEN - as joint tenants with right of survivorship and not as tenants in common UTMA - _____________ as custodian for _____________ (Cust) (Minor) under the _____________________ Uniform Transfers to Minors Act (State) Additional abbreviations may also be used though not in the above list. ___________________________________ ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto ________ the within Bond and does hereby irrevocably constitute and appoint ________ attorney to transfer the Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated:__________ _____________________________________________________ Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: ___________________________ Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm having a membership in one of the major stock exchanges or any other "Eligible Guarantor Institution" as defined in 17 CFR 240.17 Ad-15(a)(2). The Bond Registrar will not effect transfer of this Bond unless the information concerning the transferee requested below is provided. Name and Address: ________________________________________ ________________________________________ ________________________________________ Council Packet Page Number 90 of 107 I1, Attachment 1 9. Execution. The Bonds shall be in typewritten form, shall be executed on behalf of the City by the signatures of its Mayor and Administrator and be sealed with the seal of the City; provided, as permitted by law, both signatures may be photocopied facsimiles and the corporate seal has been omitted. In the event of disability or resignation or other absence of either officer, the Bonds may be signed by the manual or facsimile signature of the officer who may act on behalf of the absent or disabled officer. In case either officer whose signature or facsimile of whose signature shall appear on the Bonds shall cease to be such officer before the delivery of the Bonds, the signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. 10. Authentication. No Bond shall be valid or obligatory for any purpose or be entitled to any security or benefit under this resolution unless a Certificate of Authentication on such Bond, substantially in the form hereinabove set forth, shall have been duly executed by an authorized representative of the Bond Registrar. Certificates of Authentication on different Bonds need not be signed by the same person. The Bond Registrar shall authenticate the signatures of officers of the City on each Bond by execution of the Certificate of Authentication on the Bond and by inserting as the date of registration in the space provided the date on which the Bond is authenticated, except that for purposes of delivering the original Bonds to the Purchaser, the Bond Registrar shall insert as a date of registration the date of original issue of January 1, 2015. The Certificate of Authentication so executed on each Bond shall be conclusive evidence that it has been authenticated and delivered under this resolution. 11. Registration; Transfer; Exchange. The City will cause to be kept at the principal office of the Bond Registrar a bond register in which, subject to such reasonable regulations as the Bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bonds and the registration of transfers of Bonds entitled to be registered or transferred as herein provided. Upon surrender for transfer of any Bond at the principal office of the Bond Registrar, the City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of registration (as provided in paragraph 10) of, and deliver, in the name of the designated transferee or transferees, one or more new Bonds of any Authorized Denomination or Denominations of a like aggregate principal amount, having the same stated maturity and interest rate, as requested by the transferor; provided, however, that no Bond may be registered in blank or in the name of "bearer" or similar designation. At the option of the Holder, Bonds may be exchanged for Bonds of any Authorized Denomination or Denominations of a like aggregate principal amount and stated maturity, upon surrender of the Bonds to be exchanged at the principal office of the Bond Registrar. Whenever any Bonds are so surrendered for exchange, the City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the Holder making the exchange is entitled to receive. All Bonds surrendered upon any exchange or transfer provided for in this resolution shall be promptly canceled by the Bond Registrar and thereafter disposed of as directed by the City. Council Packet Page Number 91 of 107 I1, Attachment 1 All Bonds delivered in exchange for or upon transfer of Bonds shall be valid general obligations of the City evidencing the same debt, and entitled to the same benefits under this resolution, as the Bonds surrendered for such exchange or transfer. Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or be accompanied by a written instrument of transfer, in form satisfactory to the Bond Registrar, duly executed by the Holder thereof or his, her or its attorney duly authorized in writing. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of any Bond and any legal or unusual costs regarding transfers and lost Bonds. Transfers shall also be subject to reasonable regulations of the City contained in any agreement with the Bond Registrar, including regulations which permit the Bond Registrar to close its transfer books between record dates and payment dates. The City Clerk is hereby authorized to negotiate and execute the terms of said agreement. 12. Rights Upon Transfer or Exchange. Each Bond delivered upon transfer of or in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Bond. 13. Interest Payment; Record Date. Interest on any Bond shall be paid on each Interest Payment Date by check or draft mailed to the person in whose name the Bond is registered (the "Holder") on the registration books of the City maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date"). Any such interest not so timely paid shall cease to be payable to the person who is the Holder thereof as of the Regular Record Date, and shall be payable to the person who is the Holder thereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given by the Bond Registrar to the Holders not less than ten days prior to the Special Record Date. 14. Treatment of Registered Owner. The City and Bond Registrar may treat the person in whose name any Bond is registered as the owner of such Bond for the purpose of receiving payment of principal of and premium, if any, and interest (subject to the payment provisions in paragraph 13) on, such Bond and for all other purposes whatsoever whether or not such Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected by notice to the contrary. 15. Delivery; Application of Proceeds. The Bonds when so prepared and executed shall be delivered by the Finance Director to the Purchaser upon receipt of the purchase price, and the Purchaser shall not be obliged to see to the proper application thereof. 16. Fund and Accounts. There is hereby created a special fund to be designated the "General Obligation Improvement Refunding Bonds, Series 2015A Fund" (the "Fund") to be administered and maintained by the Finance Director as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. The Fund shall Council Packet Page Number 92 of 107 I1, Attachment 1 be maintained in the manner herein specified until all of the Bonds and the interest thereon shall have been fully paid. There shall be maintained and created in the Fund a Payment Account and a Debt Service Account: (a) Payment Account. Proceeds of the sale of the Refunded 2005A Bonds Refunding Portion in the amount of $_____________ shall be deposited in the Payment Account. On or prior to the Call Date, the Finance Director shall transfer $_____________ of the Refunded 2005A Bonds Refunding Portion from the Payment Account to the paying agent for the Prior 2005A Improvement Bonds, which sum is sufficient to pay the principal and interest due on the Refunded 2005A Improvement Bonds on the Call Date. Any monies remaining in the Payment Account after payment of the Refunded 2005A Improvement Bonds shall be transferred to the Debt Service Account. (b) Escrow Account. The Escrow Account is established for the Refunded 2006A Improvement Bonds and shall be maintained as an escrow account with U.S. Bank National Association (the "Escrow Agent"), in St. Paul, Minnesota, which is a suitable financial institution within or without the State. $_______________ in proceeds of the Refunded 2006A Refunding Portion of the Bonds, shall be deposited with the Escrow Agent and applied to fund the Escrow Account and $___________ in proceeds of the Bonds shall be deposited with the Escrow Agent and applied to pay costs of issuance of the Bonds. The Escrow Account shall be invested in securities maturing or callable at the option of the holder on such dates and bearing interest at such rates as shall be required to provide sufficient funds, together with any cash or other funds retained in the Escrow Account, (i) to pay when due the interest to accrue on the Refunded 2006A Bonds Refunding Portion to and including the Crossover Date; and (ii) to pay when called for redemption on the Crossover Date, the principal amount of the Refunded 2006A Improvement Bonds. The Escrow Account shall be irrevocably appropriated to the payment of (i) all interest on the Refunded 2006A Bonds Refunding Portion to and including the Crossover Date; and (ii) the principal of the Refunded 2006A Improvement Bonds due by reason of their call for redemption on the Crossover Date. The moneys in the Escrow Account shall be used solely for the purposes herein set forth and for no other purpose, except that any surplus in the Escrow Account may be remitted to the City, all in accordance with the Escrow Agreement by and between the City and Escrow Agent (the "Escrow Agreement"), a form of which is on file in the office of the Administrator. Any money remitted to the City pursuant to the Escrow Agreement shall be deposited in the Debt Service Account. (c) Debt Service Account. To the Debt Service Account there is hereby pledged and irrevocably appropriated and there shall be credited: (i) all uncollected special assessments pledged to the payment of the Prior 2005A Improvement Bonds; (ii) after the Crossover Date, all uncollected special assessments pledged to the payment of the Prior 2006A Improvement Bonds; (iii) any collections of all taxes heretofore or hereafter levied for the payment of the Prior Bonds and interest thereon which are not needed to pay the Prior Bonds as a result of the Refunding and any taxes herein levied; (iv) any sums remitted to the City pursuant to the Escrow Agreement; (v) all investment earnings on funds in the Debt Service Account; and (vi) any and all other moneys which are properly available and are appropriated by the governing body of the City to the Debt Service Account. The amount of any surplus remaining in the Debt Service Account when the Bonds and interest thereon are paid shall be used consistent with Minnesota Statutes, Section 475.61, Subdivision 4. The moneys in the Debt Service Account shall be used solely to Council Packet Page Number 93 of 107 I1, Attachment 1 pay the principal of and interest on the Bonds or any other bonds hereafter issued and made payable from the Fund. No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire higher yielding investments or to replace funds which were used directly or indirectly to acquire higher yielding investments, except (1) for a reasonable temporary period until such proceeds are needed for the purpose for which the Bonds were issued and (2) in addition to the above in an amount not greater than the lesser of five percent of the proceeds of the Bonds or $100,000. To this effect, any proceeds of the Bonds and any sums from time to time held in the Debt Service Account (or any other City account which will be used to pay principal or interest to become due on the bonds payable therefrom) in excess of amounts which under then applicable federal arbitrage regulations may be invested without regard to yield shall not be invested at a yield in excess of the applicable yield restrictions imposed by said arbitrage regulations on such investments after taking into account any applicable "temporary periods" or "minor portion" made available under the federal arbitrage regulations. Money in the Fund shall not be invested in obligations or deposits issued by, guaranteed by or insured by the United States or any agency or instrumentality thereof if and to the extent that such investment would cause the Bonds to be "federally guaranteed" within the meaning of Section 149(b) of the Internal Revenue Code of 1986, as amended (the "Code"). 17. Tax Levy; Coverage Test; Cancellation of Certain Tax Levies. To provide moneys for payment of the principal and interest on the Bonds there is hereby levied upon all of the taxable property in the City a direct annual ad valorem tax which shall be spread upon the tax rolls and collected with and as part of other general property taxes in the City for the years and in the amounts as follows: Years of Tax Levy Years of Tax Collection Amount 20__-20__ 20__-20__ See attached schedule The tax levies are such that if collected in full they, together with any other revenues herein pledged for the payment of the Bonds, will produce at least five percent in excess of the amount needed to meet when due the principal and interest payments on the Bonds. The tax levies shall be irrepealable so long as any of the Bonds are outstanding and unpaid, provided that the City reserves the right and power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3. Upon payment of the Prior Bonds, the uncollected taxes levied in the Prior 2005A Improvement Resolution authorizing the issuance of the Prior 2005A Improvement Bonds which are not needed to pay the Prior Bonds as a result of the Refunding shall be canceled. 18. General Obligation Pledge. For the prompt and full payment of the principal of and interest on the Bonds as the same respectively become due, the full faith, credit and taxing powers of the City shall be and are hereby irrevocably pledged. If the balance in the Debt Service Account is ever insufficient to pay all principal and interest then due on the Bonds payable therefrom, the deficiency shall be promptly paid out of any other accounts of the City Council Packet Page Number 94 of 107 I1, Attachment 1 which are available for such purpose, and such other funds may be reimbursed without interest from the Debt Service Account when a sufficient balance is available therein. 19. Securities; Escrow Agent. Securities purchased from moneys in the Escrow Account shall be limited to securities set forth in Minnesota Statutes, Section 475.67, Subdivision 8, and any amendments or supplements thereto. Securities purchased from the Escrow Account shall be purchased simultaneously with the delivery of the Bonds. The City Council has investigated the facts and hereby finds and determines that the Escrow Agent is a suitable financial institution to act as escrow agent. 20. Escrow Agreement. On or prior to the delivery of the Bonds the Mayor and Finance Director shall, and are hereby authorized and directed to, execute on behalf of the City an Escrow Agreement. The Escrow Agreement is hereby approved and adopted and made a part of this resolution, and the City covenants that it will promptly enforce all provisions thereof in the event of default thereunder by the Escrow Agent. 21. Purchase of SLGS or Open Market Securities. The Purchaser, as agent for the City, is hereby authorized and directed to purchase on behalf of the Council and in its name the appropriate United States Treasury Securities, State and Local Government Series and/or open market securities as provided in paragraph 19, from the proceeds of the Refunded 2006A Bonds Refunding Portion and, to the extent necessary, other available funds, all in accordance with the provisions of this resolution and the Escrow Agreement and to execute all such documents (including the appropriate subscription form) required to effect such purchase in accordance with the applicable U.S. Treasury Regulations. 22. Redemption of Prior Bonds. The Notice of Call for Redemption for the Refunded 2005A Improvement Bonds shall be given pursuant to the Resolution and the Refunded 2005A Improvement bonds shall be redeemed and prepaid on the Call Date in accordance with the terms and conditions set forth in the Notice of Call for Redemption, substantially in the form attached to this Resolution as Exhibit A. The Notice of Call for Redemption for the Refunded 2006A Improvement Bonds shall be given pursuant to the Escrow Agreement and the Refunded 2006A Improvement Bonds shall be redeemed and prepaid on the Crossover Date in accordance with the terms and conditions set forth in the Notice of Call for Redemption, substantially in the form attached to the Escrow Agreement, which terms and conditions are hereby approved and incorporated herein by reference. 23. Prior Bonds; Security. Until retirement of the Prior Bonds, all provisions theretofore made for the security thereof shall be observed by the City and all of its officers and agents. 24. Supplemental Resolution. The Prior Resolution is hereby supplemented to the extent necessary to give effect to the provisions of this resolution. 25. Defeasance. When all Bonds have been discharged as provided in this paragraph, all pledges, covenants and other rights granted by this resolution to the registered holders of the Bonds shall, to the extent permitted by law, cease. The City may discharge its obligations with respect to any Bonds which are due on any date by irrevocably depositing with the Bond Council Packet Page Number 95 of 107 I1, Attachment 1 Registrar on or before that date a sum sufficient for the payment thereof in full; or if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Bond Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a suitable banking institution qualified by law as an escrow agent for this purpose, cash or securities described in Minnesota Statutes, Section 475.67, Subdivision 8, bearing interest payable at such times and at such rates and maturing on such dates as shall be required, without regard to sale and/or reinvestment, to pay all amounts to become due thereon to maturity or, if notice of redemption as herein required has been duly provided for, to such earlier redemption date. 26. Certificate of Registration. The Administrator is hereby directed to file a certified copy of this resolution with the County Auditor of Ramsey County, Minnesota, together with such other information as the County Auditor shall require, and to obtain the County Auditor's Certificate that the Bonds have been entered in the Bond Register and that the tax levy required by law has been made. 27. Records and Certificates. The officers of the City are hereby authorized and directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of the issuance of the Bonds, certified copies of all proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other affidavits, certificates and information as are required to show the facts relating to the legality and marketability of the Bonds as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any furnished, shall be deemed representations of the City as to the facts recited therein. 28. Negative Covenant as to Use of Proceeds and Projects. The City hereby covenants not to use the proceeds of the Bonds or to use the Projects originally financed by the Prior Bonds, or to cause or permit them to be used, or to enter into any deferred payment arrangements for the cost of the Projects, in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 29. Tax-Exempt Status of the Bonds; Rebate. The City is subject to the rebate requirement imposed by Section 148(f) of the Code by reason of the Prior Bonds were subject to rebate as provided in Section 148(f)(4)(D) of the Code and Section 1.148-8 of the Regulations. 30. Designation of Qualified Tax-Exempt Obligations. In order to qualify the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City hereby makes the following factual statements and representations: (a) the Bonds are issued after August 7, 1986; (b) the Bonds are not "private activity bonds" as defined in Section 141 of the Code; (c) the City hereby designates the Bonds as "qualified tax exempt obligations" for purposes of Section 265(b)(3) of the Code; Council Packet Page Number 96 of 107 I1, Attachment 1 (d) the reasonably anticipated amount of tax exempt obligations (other than private activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will be issued by the City (and all entities treated as one issuer with the City, and all subordinate entities whose obligations are treated as issued by the City) during this calendar year 2015 will not exceed $10,000,000; (e) not more than $10,000,000 of obligations issued by the City during this calendar year 2015 have been designated for purposes of Section 265(b)(3) of the Code; and (f) the aggregate face amount of the Bonds does not exceed $10,000,000. The City shall use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designation made by this paragraph. 31. Official Statement. The Official Statement relating to the Bonds prepared and distributed by Springsted is hereby approved and the officers of the City are authorized in connection with the delivery of the Bonds to sign such certificates as may be necessary with respect to the completeness and accuracy of the Official Statement. 32. Continuing Disclosure. The City is the sole obligated person with respect to the Bonds. The City hereby agrees, in accordance with the provisions of Rule 15c2-12 (the "Rule"), promulgated by the Securities and Exchange Commission (the "Commission") pursuant to the Securities Exchange Act of 1934, as amended, and a Continuing Disclosure Undertaking (the "Undertaking") hereinafter described to: (a) Provide or cause to be provided to the Municipal Securities Rulemaking Board (the "MSRB") by filing at www.emma.msrb.org in accordance with the Rule, certain annual financial information and operating data in accordance with the Undertaking. The City reserves the right to modify from time to time the terms of the Undertaking as provided therein. (b) Provide or cause to be provided to the MSRB notice of the occurrence of certain events with respect to the Bonds in not more than ten (10) business days after the occurrence of the event, in accordance with the Undertaking. (c) Provide or cause to be provided to the MSRB notice of a failure by the City to provide the annual financial information with respect to the City described in the Undertaking, in not more than ten (10) business days following such amendment. (d) The City agrees that its covenants pursuant to the Rule set forth in this paragraph and in the Undertaking is intended to be for the benefit of the Holders of the Bonds and shall be enforceable on behalf of such Holders; provided that the right to enforce the provisions of these covenants shall be limited to a right to obtain specific enforcement of the City's obligations under the covenants. The Mayor and Clerk of the City, or any other officer of the City authorized to act in their place (the "Officers") are hereby authorized and directed to execute on behalf of the City the Undertaking in substantially the form presented to the City Council subject to such modifications Council Packet Page Number 97 of 107 I1, Attachment 1 thereof or additions thereto as are (i) consistent with the requirements under the Rule, (ii) required by the Purchaser of the Bonds, and (iii) acceptable to the Officers. 33. Severability. If any section, paragraph or provision of this resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this resolution. 34. Headings. Headings in this resolution are included for convenience of reference only and are not a part hereof, and shall not limit or define the meaning of any provision hereof. The motion for the adoption of the foregoing resolution was duly seconded by member _______________ and, after a full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon the resolution was declared duly passed and adopted. Council Packet Page Number 98 of 107 I1, Attachment 1 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, do hereby certify that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council, duly called and held on the date therein indicated, insofar as such minutes relate to providing for the issuance and sale of $4,020,000 General Obligation Improvement Refunding Bonds, Series 2015A. WITNESS my hand on December ___, 2014. ___________________________ Clerk Council Packet Page Number 99 of 107 I1, Attachment 1 A‐1 EXHIBIT A NOTICE OF CALL FOR REDEMPTION GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2005A CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that by order of the City Council of the City of Maplewood, Ramsey County, Minnesota, there have been called for redemption and prepayment on February 1, 2015 those outstanding bonds of the City designated as General Obligation Improvement Bonds, Series 2005A, dated as of August 1, 2005, having stated maturity dates or subject to mandatory redemption in the years 2016 through 2021, and totaling $860,000 in principal amount and having CUSIP numbers listed below: Year CUSIP Number* 2016 2017 2018 2019 2020 2021 The bonds are being called at a price of par plus accrued interest to February 1, 2015, on which date all interest on the bonds will cease to accrue. Holders of the bonds hereby called for redemption are requested to present their bonds for payment, at U.S. Bank National Association, Attention: Paying Agent Services, 60 Livingston Avenue, St. Paul, Minnesota 55107. Dated: December 8, 2014 BY ORDER OF THE CITY COUNCIL _________________________________ *The City shall not be responsible for the selection of or use of the CUSIP numbers, nor is any representation made as to their correctness indicated in the notice. They are included solely for the convenience of the holders. Council Packet Page Number 100 of 107 I1, Attachment 1 STATE OF MINNESOTA COUNTY AUDITOR'S CERTIFICATE COUNTY OF RAMSEY AS TO REGISTRATION I, the undersigned, being the duly qualified and acting County Auditor of Ramsey County, Minnesota, do hereby certify that on the date hereof, there was filed in my office a certified copy of a resolution adopted on December 8, 2014, by the City Council of the City of Maplewood, Minnesota, authorizing the issuance of $4,020,000 General Obligation Improvement Refunding Bonds, Series 2015A (the "Bonds"), together with full information regarding the Bonds and the Bonds have been entered in my Bond Register. WITNESS my hand and the seal of the County Auditor on _____________, 20__. ________________________________ County Auditor (SEAL) Council Packet Page Number 101 of 107 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 102 of 107 J1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: DATE: DuWayne Konewko, Parks and Recreation Director December 3, 2014 SUBJECT: Approval to Enter into Contract with Yale Mechanical to Replace Boilers and Water Heaters at the MCC Introduction The Maplewood Community Center has now completed its 20th year of operation and a number of systems within the facility have exceeded their expected lifespan or are working in limited capacity and are in need of replacement. SEH Architects completed an Asset Management Report in March of 2014 that was approved by council. In this report a number of items are identified as “Potentially Critical” or “Currently Critical” and need to be addressed. Two of these critical items that require replacement are listed below: •Boilers – MCC originally had four boilers to provide heat throughout the facility and ensure that the system had redundancy in the event one or more boilers were out of service. We currently have two of the original boilers in operation with no redundancy in the system. If a boiler were to break down, we would not have sufficient capacity to heat the facility and as a result we would have to close down the MCC. Yale Mechanical (state contractor who is part of the Cooperative Purchasing Agreement) has provided a quote of $207,525 to replace the two boilers with high-efficiency models with back-up capabilities. Rebates from Xcel Energy will be pursued prior to purchasing these boilers –currently working with Xcel. The Asset Management Report identified this item as “Potentially Critical” and called for replacement in January at an approximate cost of $234,883. •Hot Water Heaters – MCC originally had two water heaters. We currently have one of the original heaters in operation with no redundancy in this system as well. Yale Mechanical has provided a quote of $91,200 to replace both heaters and ensure redundancy. Rebates from Xcel Energy will be pursued prior to purchasing these water heaters. The Asset Management Report identified this item as “Currently Critical” and called for replacement in January 2015 with a projected cost of $87,441. Due to our lack of redundancy, it is our intent to replace these units as soon as possible. Background At the August 25, 2014 council meeting, council approved awarding of contract for the replacement of the HVAC/Dehumidifier Unit at the MCC to Cool Air Mechanical in the amount of $509,800. The funding for this piece of equipment and installation will be paid with proceeds from the 2014A Equipment Certificate Bond that was issued in July of 2014. Because of some issues associated with the fabrication of the HVAC unit, the delivery was delayed until sometime in March of 2015. As a result, staff made a decision to delay the installation of this until May 1, Council Packet Page Number 103 of 107 J1 2015. Recall that the aquatic area will need to be shut down for an entire month for the installation. The decision to delay the project was based on data associated with membership utilization of the MCC facility. January through April are typically the busiest times for the MCC and staff believes that pushing this project back a few months will minimize the impact to our members. Budget Impact Working directly with Gayle Bauman, Finance Director, and the City’s Bonding Counsel, we do have an option to tap into the proceeds from the Equipment Certificate Bond to pay for the replacement of the boilers and water systems. To that end, staff is requesting approval from council to move forward with these two projects. The total cost for these two projects is $298,725 and will be paid for from proceeds from the equipment certificate bond that was issued last July. Staff will also be discussing the issuance of another Equipment Certificate Bond with council in March of 2015 to bridge-the-gap and discuss additional improvements to the aquatic area during the pool shut down period in May of 2015. In addition, staff is working directly with the Finance Department and will be preparing an implementation (action) plan/schedule for council review and discussion. Staff will be presenting this plan to council in February or March of 2015. The Asset Management Report will serve as the foundation for the implementation plan. The plan will also address future funding options in consultation with the 2015 – 2019 Capital Improvement Plan. Recommendation Staff recommends that the City Council authorize the Mayor and the City Manager to enter into a contract with Yale Mechanical to replace the two boilers and two water heaters at the MCC. The total cost for these projects are $298,725. The monies will be paid for from proceeds from the equipment certificate bond that was issued last July. Attachments None Council Packet Page Number 104 of 107 J2 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Director Citizen Services DATE: December 3, 2014 SUBJECT: Approval to Extend Contract for City Attorney and City Prosecution Services with H. Alan Kantrud through January 2015 Introduction At the November 26, 2012 City Council meeting, City Attorney Kantrud’s contract was extended through December 31, 2014. Currently, the City is in the process of conducting RFP’s for retaining firms for both civil and prosecution representation. To ensure coverage during this period, and until representation contracts are implemented, it is recommended to extend Mr. Kantrud’s existing contract up to February 28, 2015, based upon a final approval of new contracts for civil and prosecutorial services, and completion of a transition plan. Recommendation It is recommended that the City Council approve a contract extension with H. Alan Kantrud up to February 28, 2015 at the rate and terms of the existing contract. Council Packet Page Number 105 of 107 J3 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Director Citizen Services DATE: December 3, 2014 SUBJECT: Approval to Extend Contract for Human Resource Attorney Services with Charles Bethel Through January 2015 Introduction At the March 4, 2013 City Council meeting, Attorney Bethel’s contract was extended through December 31, 2014. To ensure completion of active and ongoing personnel matters it is recommended that Mr. Bethel’s contract being extended through January 2015 at the rate and terms of the existing contract. If the need of his service is required until the finalization of active and ongoing personnel matters, he will be paid an hourly rate to be negotiated by the city manager. Recommendation It is recommended that the City Council approve extension with Charles Bethel through January 2015 at the rate and terms of the existing contract and to authorize the city manager to negotiate an hourly rate with Mr. Bethel should his services be required beyond January 31, 2015. Council Packet Page Number 106 of 107 MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager Lois Knutson, Senior Administrative Assistant DATE: December 3, 2014 SUBJECT: Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Agenda Items & Work Session Schedule 1. December 22nd a. No meeting. 2. January 12th a. Workshop-Commissioner Interviews, Discussion of Draft Park System Plan Budget Impact None. Recommendation No action required. Attachments None. M2 Council Packet Page Number 107 of 107