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HomeMy WebLinkAbout10-27-2014 City Council Meeting Minutes October 27, 2014 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, October 27, 2014 Council Chambers, City Hall Meeting No. 17-14 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:14 p.m. by Mayor Slawik. Mayor Slawik addressed a weekend shooting in Maplewood and Police Chief Schnell provided specifics of the incident. Mayor Slawik then addressed the issue of an outside investigation that is being conducted at the request of the City. B. PLEDGE OF ALLEGIANCE Austin Westeman, student at Cretin Durham Hall lead the council in the pledge of allegiance. C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Absent D. APPROVAL OF AGENDA The following items were added to the agenda: N1 City Manager Search Update N2 Gladstone Tax Equity Credits N3 Planning Commission Update N4 GTN Meeting N5 Transportation Advisory Board N6 3M and the Integrated Youth Development Program N7 Community Breakfast at St. John’s Hospital Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Abrams Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of October 13, 2014 City Council Workshop Minutes Councilmember Juenemann moved to approve the October 13, 2014 City Council October 27, 2014 City Council Meeting Minutes 2 Workshop Minutes as submitted. Seconded by Councilmember Abrams Ayes – All The motion passed. 2. Approval of October 13, 2014 City Council Meeting Minutes Councilmember Cardinal moved to approve the October 13, 2014 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS None G. CONSENT AGENDA Councilmember Abrams requested agenda item G2 be discussed separately. Councilmember Juenemann requested a question for items G5 and G8. Mayor Slawik requested items G10 be highlighted. Councilmember Juenemann moved to approve consent agenda items G1and G3-G10. Seconded by Councilmember Abrams Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 217,413.14 Checks # 93441 thru # 93488 dated 10/14/14 thru 10/15/14 $ 275,912.88 Disbursements via debits to checking account dated 10/06/14 thru 10/10/14 $ 1,683,145.64 Checks # 93489 thru # 93538 dated10/16/14 thru 10/21/14 $ 609,339.35 Disbursements via debits to checking account dated 10/14/14 thru10/17/14 October 27, 2014 City Council Meeting Minutes 3 $ 2,785,811.01 Total Accounts Payable PAYROLL $ 522,145.24 Payroll Checks and Direct Deposits dated 10/10/14 $ 640.00 Payroll Deduction check # 9993261 thru # 9993262 dated 10/10/14 $ 522,785.24 Total Payroll $ 3,308,596.25 GRAND TOTAL Seconded by Councilmember Abrams Ayes – All The motion passed. 2. Approval of Annual Maplewood Historical Society Payment Councilmember Abrams moved to approve the annual payment of $2,000 to the Maplewood Historical Society and provide the City with documentation of how the funds are spent. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Approval of Clarification to September 22, 2014 City Council Meeting Minutes, Item G13 Councilmember Juenemann moved to approve the amended minutes, item G13, of the September 22, 2014 City Council Meeting. Seconded by Councilmember Abrams Ayes – All The motion passed. 4. Approval of an Annual Currency Exchange License Renewal for EZ Cash Maplewood LLC, 3035 White Bear Avenue Councilmember Juenemann moved to approve the currency exchange license renewal for EZ Cash Maplewood, LLC. Seconded by Councilmember Abrams Ayes – All The motion passed. 5. Approval of a Conditional Use Permit Review, Xcel Substation, 1480 County Road D City Attorney Kantrud answered questions of the council. October 27, 2014 City Council Meeting Minutes 4 Councilmember Juenemann moved to approve to review the conditional use permit for Xcel Energy’s electrical substation and related electrical system operations in one year. Seconded by Councilmember Abrams Ayes – All The motion passed. 6. Approval of a Conditional Use Permit Review, Maplewood Fire Station No. 1, 600 McKnight Road North Councilmember Juenemann moved to approve to review the conditional use permit for the Maplewood Fire Station No. 1 located at 600 McKnight Road North again in one year to check on the project’s progress. Seconded by Councilmember Abrams Ayes – All The motion passed. 7. Approval of Purchase Order Change Amount for Robinhood Park Councilmember Juenemann moved to approve the new purchase price of $24,756 for the Robinhood Park purchase. Seconded by Councilmember Abrams Ayes – All The motion passed. 8. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 1, East Metro Public Safety Training Center Phase I Bid Package 3 Public Works Director/City Engineer Thompson answered questions of the council. Councilmember Juenemann moved to approve the resolution Directing Modification of Existing Construction Contract, Change Order No. 1, for the East Metro Public Safety Training Center Phase 1 Bid Package 3 Improvements, City Project 09-09. Resolution 14-10-1127 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 09-09, PHASE 1 BID PACKAGE 3 - CHANGE ORDER NO. 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 09-09, East Metro Public Safety Training Center Phase I Bid Package 3 Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 09-09, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: October 27, 2014 City Council Meeting Minutes 5 1. The mayor and city engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 which is an increase of $21,082.00. The revised contract amount is $783,572.40. Adopted by the Maplewood City Council on this 27th day of October 2014. Seconded by Councilmember Abrams Ayes – All The motion passed. 9. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order 7 with Jorgenson Construction, Police Department Expansion Project – Phase 3 Councilmember Juenemann moved to approve the resolution Directing Modification of Existing Construction Contract, Change Order No. 7, for the Police Department Expansion Project – Phase 3. Resolution 14-10-1128 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT POLICE DEPARTMENT EXPANSION PROJECT - PHASE 3, CHANGE ORDER NO. 7 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Police Department Expansion Project – Phase 3, and has let a construction contract pursuant to Minnesota Statutes, Chapter 475, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Police Department Expansion Project – Phase 3, Change Order No. 7. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Mayor is hereby authorized and directed to modify the existing contract by executing said Change Order No. 7. Adopted by the Maplewood City Council on this 27th day of October 2014. Seconded by Councilmember Abrams Ayes – All The motion passed. 10. Approval to Enter Into Lease Agreement with North St. Paul for Use of Fiber Optics IT Director Fowlds gave the staff reported and answered questions of the council. Councilmember Juenemann moved to approve to enter into an optical fiber use agreement with the City of North St. Paul to provide connectivity to the South Fire Station. October 27, 2014 City Council Meeting Minutes 6 Seconded by Councilmember Abrams Ayes – All The motion passed. H. PUBLIC HEARING None I. UNFINISHED BUSINESS 1. Update on Pavement Study Findings, English Street Petition, City Project 14- 16 Public Works Director/City Engineer Thompson gave the staff report and answered questions of the council. The following resident spoke: Bill Diesslin, Maplewood Resident J. NEW BUSINESS 1. Approval of Decision to Deny Massage Practitioner License, Yan Xu, New Dragon Acupressure Massage, 3001 White Bear Avenue North Citizen Services Director Haag gave the staff report and answered questions of the council. Councilmember Abrams moved to approve the decision to deny a Massage Practitioner’s License to Yan Xu for employment at New Dragon Acupressure Massage, 3001 White Bear Avenue. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of Resolution Adopting 2015 Rates for Utilities Public Works Director/City Engineer gave the staff report and answered questions of the council. Citizen Services Director Haag answered additional questions of the council. Councilmember Juenemann moved to approve the resolution Adopting the 2015 Rates for Utilities: Environmental Utility (Storm Water) and Water Surcharge (St. Paul) Recycling. Councilmember Cardinal moved to make a friendly amendment to delay voting on this item until the first meeting in December after it has been posted. Councilmember Juenemann moved to deny friendly amendment. Resolution 14-10-1129 ADOPTION OF THE 2015 RATES FOR UTILITIES: ENVIRONMENTAL UTILITY (STORM WATER) October 27, 2014 City Council Meeting Minutes 7 WATER SURCHARGE (ST PAUL) RECYCLING WHEREAS, the City of Maplewood has established utility rates, and WHEREAS, city staff has reviewed the utility rates. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The updated Environmental Utility Fund rates with a 3% increase shall become effective beginning January 1, 2015, with quarterly rates set at $22.44 ($7.48 per month). 2. The updated water surcharge rates for the St. Paul Water District shall become effective beginning January 1, 2015, with fees set as follows: 8.5% of the St. Paul water charge. 3. The updated recycling fees with a 3% increase shall become effective beginning January 1, 2015, with fees set as follows: $3.03 per account per month for multi-family units $9.09 per account per quarter for single-family residents 4. The updated utility rates are approved for all related services received on or after January 1, 2015. 5. The rates shown will be reviewed by staff on an annual basis with recommendations for revisions brought to the city council for consideration. Seconded by Councilmember Abrams Ayes – Mayor Slawik, Council Members Abrams, Juenemann Nays – Councilmember Cardinal The motion passed. 3. Consent to Assignment and Agreement Related to Maplewood Senior Living, LLC City Attorney Kantrud gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the resolution Authorizing the Execution of a Consent to Assignment and Agreement in order for Maplewood Senior Living, LLC to complete their refinancing transaction. Resolution 14-10-1130 RESOLUTION AUTHORIZING THE EXECUTION OF A CONSENT TO ASSIGNMENT AND AGREEMENT October 27, 2014 City Council Meeting Minutes 8 BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota (the "City"), as follows: 1. The City Council entered into a Development Agreement, dated May 24, 2011 (the "Development Agreement"), with Maplewood Senior Living, LLC, a Minnesota limited liability company (the "Developer"). The Developer and Bell State Bank & Trust, a North Dakota banking corporation (the "Lender") are parties to that certain Loan Agreement, secured by that certain Mortgage, Security Agreement, Assignment of Lease and Rents and Fixture Financing Statement (the "Mortgage") pursuant to which the Developer has pledged all of its rights, title and interest in and to (i) Development Agreement for The Shores Senior Housing (Development Project: 10-11; Associated City Project: 04-21) by and between the Developer and the City dated May 24, 2011; (ii) the Tax Increment Revenue Note (Maplewood Senior Living, LLC Housing Project) issued pursuant to the Development Agreement; and (iii) the Development Agreement (collectively, the "Project Agreements"). 2. The Lender has requested that the City consent to the security interest and assignment of the Project Agreements as contemplated by the Mortgage and as further set forth in a Consent to Assignment and Agreement, by and between the City, the Developer and the Lender, a draft of which has been submitted to the City Council for approval, 3. The City Council hereby approves the Consent to Assignment and Agreement in substantially the form submitted, and the Mayor and the Manager are hereby authorized and directed to execute the Consent to Assignment and Agreement on behalf of the City. In the absence of the Mayor or the Manager, any document authorized by this resolution to be executed may be executed by an acting or duly designated official. 4. The approval hereby given to Consent to Assignment and Agreement includes approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by the City officials authorized by this resolution to execute the above documents. The execution of the above documents by the appropriate officer or officers of the City shall be conclusive evidence of the approval of the Consent to Assignment and Agreement in accordance with the terms hereof. Adopted: October 27, 2014 Seconded by Councilmember Abrams Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATION 1. Dave Johnson, Maplewood Resident 2. Diana Longrie, Maplewood Resident 3. Laurie Johnson, Maplewood Resident October 27, 2014 City Council Meeting Minutes 9 4. John Wykoff, Maplewood Resident 5. Bob Zick, North St. Paul Resident 6. Mark Bradley, Maplewood Resident M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update Citizen Services Director Haag gave the update to the city council calendar and answered questions of the council. 2. Review Proposed Negotiated Settlement in Condemnation, Summit Bank Vacant Land Parcels, TH 36 & English Interchange Project (Report Distributed at Meeting) a. Intent to Close Meeting (§13D.05 subd.3c) Councilmember Juenemann moved to close the meeting. Councilmember Juenemann withdrew the motion. Councilmember Cardinal moved to complete the council presentations and then return to M2. Seconded by Councilmember Juenemann Ayes – All The motion passed. City Attorney Kantrud stated the meeting will be closed as permitted by section 13D.05 subd. 3c to discuss the Proposed Negotiated Settlement in Condemnation, Summit Bank Vacant Land Parcels, TH 36 & English Interchange Project. Councilmember Juenemann moved to close the meeting. Seconded by Councilmember Abrams Ayes – All The motion passed. Aside from the city council the following were present for the closed session: City Attorney Kantrud Public Works Director Michael Thompson Citizen Services Director Karen Haag Doug Johnson, A representative from DJK Appraisals Mayor Slawik closed the meeting. Mayor Slawik opened the meeting. City Attorney Kantrud gave a summary of the closed session regarding the Proposed Negotiated Settlement in Condemnation, Summit Bank Vacant Land Parcels, TH 36 & English Interchange Project. October 27, 2014 City Council Meeting Minutes 10 N. COUNCIL PRESENTATIONS 1. Manager Search Update Councilmember Juenemann gave a report on the city manager search update. 2. Gladstone Tax Equity Credits Councilmember Juenemann reported on the Gladstone Tax Equity Credits of 7.5 million that the Developer received from Minnesota Housing Finance. 3. Planning Commission Update Councilmember Cardinal reported on the Planning Commission Meeting he attended on October 21, 2014. 4. GTN Meeting Mayor Slawik reported on a meeting she and staff members had with GTN and plans for the cable show “Spotlight on Maplewood.” 5. TAB Mayor Slawik reported on the Transportation Advisory Board meeting she attended. 6. 3M and IYD Mayor Slawik reported on a meeting she had with 3M regarding the Integrated Youth Development Program that the City hopes to put in place with leaders and businesses in the community. 7. Community Breakfast at St. John’s Hospital Councilmember Abrams reported on the community leadership breakfast she attended at St. John’s Hospital. O. ADJOURNMENT Mayor Slawik adjourned the meeting at 9:40 p.m.