HomeMy WebLinkAbout10-27-2014 City Council Meeting Minutes
October 27, 2014
City Council Meeting Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, October 27, 2014
Council Chambers, City Hall
Meeting No. 17-14
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:14 p.m. by Mayor Slawik.
Mayor Slawik addressed a weekend shooting in Maplewood and Police Chief Schnell
provided specifics of the incident. Mayor Slawik then addressed the issue of an outside
investigation that is being conducted at the request of the City.
B. PLEDGE OF ALLEGIANCE
Austin Westeman, student at Cretin Durham Hall lead the council in the pledge of
allegiance.
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Absent
D. APPROVAL OF AGENDA
The following items were added to the agenda:
N1 City Manager Search Update
N2 Gladstone Tax Equity Credits
N3 Planning Commission Update
N4 GTN Meeting
N5 Transportation Advisory Board
N6 3M and the Integrated Youth Development Program
N7 Community Breakfast at St. John’s Hospital
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of October 13, 2014 City Council Workshop Minutes
Councilmember Juenemann moved to approve the October 13, 2014 City Council
October 27, 2014
City Council Meeting Minutes 2
Workshop Minutes as submitted.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
2. Approval of October 13, 2014 City Council Meeting Minutes
Councilmember Cardinal moved to approve the October 13, 2014 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
None
G. CONSENT AGENDA
Councilmember Abrams requested agenda item G2 be discussed separately.
Councilmember Juenemann requested a question for items G5 and G8.
Mayor Slawik requested items G10 be highlighted.
Councilmember Juenemann moved to approve consent agenda items G1and G3-G10.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$ 217,413.14 Checks # 93441 thru # 93488
dated 10/14/14 thru 10/15/14
$ 275,912.88 Disbursements via debits to checking account
dated 10/06/14 thru 10/10/14
$ 1,683,145.64 Checks # 93489 thru # 93538
dated10/16/14 thru 10/21/14
$ 609,339.35 Disbursements via debits to checking account
dated 10/14/14 thru10/17/14
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City Council Meeting Minutes 3
$ 2,785,811.01 Total Accounts Payable
PAYROLL
$ 522,145.24 Payroll Checks and Direct Deposits dated 10/10/14
$ 640.00 Payroll Deduction check # 9993261 thru # 9993262 dated 10/10/14
$ 522,785.24 Total Payroll
$ 3,308,596.25 GRAND TOTAL
Seconded by Councilmember Abrams Ayes – All
The motion passed.
2. Approval of Annual Maplewood Historical Society Payment
Councilmember Abrams moved to approve the annual payment of $2,000 to the
Maplewood Historical Society and provide the City with documentation of how the funds
are spent.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
3. Approval of Clarification to September 22, 2014 City Council Meeting
Minutes, Item G13
Councilmember Juenemann moved to approve the amended minutes, item G13, of the
September 22, 2014 City Council Meeting.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
4. Approval of an Annual Currency Exchange License Renewal for EZ Cash
Maplewood LLC, 3035 White Bear Avenue
Councilmember Juenemann moved to approve the currency exchange license renewal for
EZ Cash Maplewood, LLC.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
5. Approval of a Conditional Use Permit Review, Xcel Substation, 1480 County
Road D
City Attorney Kantrud answered questions of the council.
October 27, 2014
City Council Meeting Minutes 4
Councilmember Juenemann moved to approve to review the conditional use permit for
Xcel Energy’s electrical substation and related electrical system operations in one year.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
6. Approval of a Conditional Use Permit Review, Maplewood Fire Station No. 1,
600 McKnight Road North
Councilmember Juenemann moved to approve to review the conditional use permit for the
Maplewood Fire Station No. 1 located at 600 McKnight Road North again in one year to
check on the project’s progress.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
7. Approval of Purchase Order Change Amount for Robinhood Park
Councilmember Juenemann moved to approve the new purchase price of $24,756 for the
Robinhood Park purchase.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
8. Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order No. 1, East Metro Public Safety Training Center
Phase I Bid Package 3
Public Works Director/City Engineer Thompson answered questions of the council.
Councilmember Juenemann moved to approve the resolution Directing Modification of
Existing Construction Contract, Change Order No. 1, for the East Metro Public Safety
Training Center Phase 1 Bid Package 3 Improvements, City Project 09-09.
Resolution 14-10-1127
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 09-09, PHASE 1 BID PACKAGE 3 - CHANGE ORDER NO. 1
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Improvements Project 09-09, East Metro Public Safety Training Center Phase I Bid
Package 3 Improvements, and has let a construction contract pursuant to Minnesota
Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 09-09, Change Order No. 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
October 27, 2014
City Council Meeting Minutes 5
1. The mayor and city engineer are hereby authorized and directed to modify the
existing contract by executing said Change Order No. 1 which is an increase of
$21,082.00.
The revised contract amount is $783,572.40.
Adopted by the Maplewood City Council on this 27th day of October 2014.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
9. Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order 7 with Jorgenson Construction, Police Department
Expansion Project – Phase 3
Councilmember Juenemann moved to approve the resolution Directing Modification of
Existing Construction Contract, Change Order No. 7, for the Police Department Expansion
Project – Phase 3.
Resolution 14-10-1128
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
POLICE DEPARTMENT EXPANSION PROJECT - PHASE 3, CHANGE ORDER NO. 7
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Police Department Expansion Project – Phase 3, and has let a construction contract
pursuant to Minnesota Statutes, Chapter 475, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Police Department Expansion Project – Phase 3, Change Order No. 7.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1. The Mayor is hereby authorized and directed to modify the existing contract by
executing said Change Order No. 7.
Adopted by the Maplewood City Council on this 27th day of October 2014.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
10. Approval to Enter Into Lease Agreement with North St. Paul for Use of Fiber
Optics
IT Director Fowlds gave the staff reported and answered questions of the council.
Councilmember Juenemann moved to approve to enter into an optical fiber use agreement
with the City of North St. Paul to provide connectivity to the South Fire Station.
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City Council Meeting Minutes 6
Seconded by Councilmember Abrams Ayes – All
The motion passed.
H. PUBLIC HEARING
None
I. UNFINISHED BUSINESS
1. Update on Pavement Study Findings, English Street Petition, City Project 14-
16
Public Works Director/City Engineer Thompson gave the staff report and answered
questions of the council.
The following resident spoke: Bill Diesslin, Maplewood Resident
J. NEW BUSINESS
1. Approval of Decision to Deny Massage Practitioner License, Yan Xu, New
Dragon Acupressure Massage, 3001 White Bear Avenue North
Citizen Services Director Haag gave the staff report and answered questions of the
council.
Councilmember Abrams moved to approve the decision to deny a Massage Practitioner’s
License to Yan Xu for employment at New Dragon Acupressure Massage, 3001 White
Bear Avenue.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2. Approval of Resolution Adopting 2015 Rates for Utilities
Public Works Director/City Engineer gave the staff report and answered questions of the
council. Citizen Services Director Haag answered additional questions of the council.
Councilmember Juenemann moved to approve the resolution Adopting the 2015 Rates for
Utilities: Environmental Utility (Storm Water) and Water Surcharge (St. Paul) Recycling.
Councilmember Cardinal moved to make a friendly amendment to delay voting on this
item until the first meeting in December after it has been posted.
Councilmember Juenemann moved to deny friendly amendment.
Resolution 14-10-1129
ADOPTION OF THE 2015 RATES FOR UTILITIES:
ENVIRONMENTAL UTILITY (STORM WATER)
October 27, 2014
City Council Meeting Minutes 7
WATER SURCHARGE (ST PAUL)
RECYCLING
WHEREAS, the City of Maplewood has established utility rates, and
WHEREAS, city staff has reviewed the utility rates.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1. The updated Environmental Utility Fund rates with a 3% increase shall become
effective beginning January 1, 2015, with quarterly rates set at $22.44 ($7.48 per
month).
2. The updated water surcharge rates for the St. Paul Water District shall become
effective beginning January 1, 2015, with fees set as follows:
8.5% of the St. Paul water charge.
3. The updated recycling fees with a 3% increase shall become effective beginning
January 1, 2015, with fees set as follows:
$3.03 per account per month for multi-family units
$9.09 per account per quarter for single-family residents
4. The updated utility rates are approved for all related services received on or after
January 1, 2015.
5. The rates shown will be reviewed by staff on an annual basis with
recommendations for revisions brought to the city council for consideration.
Seconded by Councilmember Abrams Ayes – Mayor Slawik, Council
Members Abrams,
Juenemann
Nays – Councilmember Cardinal
The motion passed.
3. Consent to Assignment and Agreement Related to Maplewood Senior Living,
LLC
City Attorney Kantrud gave the staff report and answered questions of the council.
Councilmember Juenemann moved to approve the resolution Authorizing the Execution of
a Consent to Assignment and Agreement in order for Maplewood Senior Living, LLC to
complete their refinancing transaction.
Resolution 14-10-1130
RESOLUTION AUTHORIZING THE EXECUTION OF
A CONSENT TO ASSIGNMENT AND AGREEMENT
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City Council Meeting Minutes 8
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota (the
"City"), as follows:
1. The City Council entered into a Development Agreement, dated May 24, 2011 (the
"Development Agreement"), with Maplewood Senior Living, LLC, a Minnesota limited
liability company (the "Developer"). The Developer and Bell State Bank & Trust, a North
Dakota banking corporation (the "Lender") are parties to that certain Loan Agreement,
secured by that certain Mortgage, Security Agreement, Assignment of Lease and Rents
and Fixture Financing Statement (the "Mortgage") pursuant to which the Developer has
pledged all of its rights, title and interest in and to (i) Development Agreement for The
Shores Senior Housing (Development Project: 10-11; Associated City Project: 04-21) by
and between the Developer and the City dated May 24, 2011; (ii) the Tax Increment
Revenue Note (Maplewood Senior Living, LLC Housing Project) issued pursuant to the
Development Agreement; and (iii) the Development Agreement (collectively, the "Project
Agreements").
2. The Lender has requested that the City consent to the security interest and
assignment of the Project Agreements as contemplated by the Mortgage and as further
set forth in a Consent to Assignment and Agreement, by and between the City, the
Developer and the Lender, a draft of which has been submitted to the City Council for
approval,
3. The City Council hereby approves the Consent to Assignment and Agreement in
substantially the form submitted, and the Mayor and the Manager are hereby authorized
and directed to execute the Consent to Assignment and Agreement on behalf of the City.
In the absence of the Mayor or the Manager, any document authorized by this resolution
to be executed may be executed by an acting or duly designated official.
4. The approval hereby given to Consent to Assignment and Agreement includes
approval of such additional details therein as may be necessary and appropriate and such
modifications thereof, deletions therefrom and additions thereto as may be necessary and
appropriate and approved by the City officials authorized by this resolution to execute the
above documents. The execution of the above documents by the appropriate officer or
officers of the City shall be conclusive evidence of the approval of the Consent to
Assignment and Agreement in accordance with the terms hereof.
Adopted: October 27, 2014
Seconded by Councilmember Abrams Ayes – All
The motion passed.
K. AWARD OF BIDS
None
L. VISITOR PRESENTATION
1. Dave Johnson, Maplewood Resident
2. Diana Longrie, Maplewood Resident
3. Laurie Johnson, Maplewood Resident
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4. John Wykoff, Maplewood Resident
5. Bob Zick, North St. Paul Resident
6. Mark Bradley, Maplewood Resident
M. ADMINISTRATIVE PRESENTATIONS
1. Council Calendar Update
Citizen Services Director Haag gave the update to the city council calendar and answered
questions of the council.
2. Review Proposed Negotiated Settlement in Condemnation, Summit Bank
Vacant Land Parcels, TH 36 & English Interchange Project (Report
Distributed at Meeting)
a. Intent to Close Meeting (§13D.05 subd.3c)
Councilmember Juenemann moved to close the meeting.
Councilmember Juenemann withdrew the motion.
Councilmember Cardinal moved to complete the council presentations and then return to
M2.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
City Attorney Kantrud stated the meeting will be closed as permitted by section 13D.05
subd. 3c to discuss the Proposed Negotiated Settlement in Condemnation, Summit Bank
Vacant Land Parcels, TH 36 & English Interchange Project.
Councilmember Juenemann moved to close the meeting.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
Aside from the city council the following were present for the closed session:
City Attorney Kantrud
Public Works Director Michael Thompson
Citizen Services Director Karen Haag
Doug Johnson, A representative from DJK Appraisals
Mayor Slawik closed the meeting.
Mayor Slawik opened the meeting.
City Attorney Kantrud gave a summary of the closed session regarding the Proposed
Negotiated Settlement in Condemnation, Summit Bank Vacant Land Parcels, TH 36 &
English Interchange Project.
October 27, 2014
City Council Meeting Minutes 10
N. COUNCIL PRESENTATIONS
1. Manager Search Update
Councilmember Juenemann gave a report on the city manager search update.
2. Gladstone Tax Equity Credits
Councilmember Juenemann reported on the Gladstone Tax Equity Credits of 7.5 million
that the Developer received from Minnesota Housing Finance.
3. Planning Commission Update
Councilmember Cardinal reported on the Planning Commission Meeting he attended on
October 21, 2014.
4. GTN Meeting
Mayor Slawik reported on a meeting she and staff members had with GTN and plans for
the cable show “Spotlight on Maplewood.”
5. TAB
Mayor Slawik reported on the Transportation Advisory Board meeting she attended.
6. 3M and IYD
Mayor Slawik reported on a meeting she had with 3M regarding the Integrated Youth
Development Program that the City hopes to put in place with leaders and businesses in
the community.
7. Community Breakfast at St. John’s Hospital
Councilmember Abrams reported on the community leadership breakfast she attended at
St. John’s Hospital.
O. ADJOURNMENT
Mayor Slawik adjourned the meeting at 9:40 p.m.