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HomeMy WebLinkAbout2014-11-12 HEDC packet AGENDA CITY OF MAPLEWOOD HOUSING AND ECONOMIC DEVELOPMENT COMMISSION Wednesday, November 12, 2014 7:00 P.M. Council Chambers - Maplewood City Hall 1830 County Road B East 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes: a. August 13, 2014 5. New Business: a. New Member Introduction b. Partners in Energy – Xcel Energy Community Partnership c. Approval of Resolution of Appreciation for Beth Ulrich d. Approval of Resolution of Appreciation for Gary Kloncz e. Update on Sale of City Properties 6. Unfinished Business: 7. Visitor Presentations: 8. Commission Presentations: 9. Staff Presentations: a. Development Summary (No Report) 10. Adjourn MINUTES OF THE HOUSING AND ECONOMIC DEVELOPMENT COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA 7:00 P.M., WEDNESDAY, AUGUST 13, 2014 1. CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and was called to order at 7:01 p.m. by Chairperson Wessel. 2. ROLL CALL Commissioners Absent Gary Kloncz, Commissioner Mark Jenkins, Commissioner Present Absent Jennifer Lewis , Commissioner Absent Joy Tkachuck, Vice Chair Beth Ulrich, Commissioner Present Dennis Unger, Commissioner Present Warren Wessel, Chairperson Present Staff Michael Martin, Planner Melinda Coleman, Assistant City Manager, Environmental and Economic Development Director Gayle Bauman, Finance Director 3. APPROVAL OF AGENDA Commissioner Ulrich moved to approve the agenda as submitted. Seconded by Commissioner Jenkins. Ayes – All The motion passed. 4. APPROVAL OF MINUTES Commissioner Jenkins moved to approve the HEDC minutes for July 9, 2014. Seconded by Commissioner Unger. Ayes – Chair Wessel, Commissioner’s Jenkins, & Ulrich Abstention – Commissioner Unger The motion passed. 5. NEW BUSINESS a. Approval of the 2015 – 2019 Capital Improvement Plan (CIP) i. Planner, Mike Martin introduced the 2015 – 2019 Capital Improvement Plan. ii. Finance Director, Gayle Bauman addressed and answered questions of the commission. iii. Assistant City Manager, EEDD, Melinda Coleman addressed and answered questions of the commission. August 13, 2014 1 Housing and Economic Development Commission Meeting Minutes Commissioner Jenkins moved to approve the 2015 – 2019 Capital Improvement Plan, based on the finding that doing so meets the goals of the comprehensive plan by guiding the future growth and development of the city in an orderly and fiscally responsible fashion. Seconded by Commissioner Unger. Ayes – All The motion passed. This item goes to the planning commission August 19, 2014 and to the city council September 8, 2014. 6. UNFINISHED BUSINESS None. 7. VISITOR PRESENTATIONS None. 8. COMMISSION PRESENTATIONS None. 9. STAFF PRESENTATIONS a. Development Summary i. Planner, Mike Martin gave the update on the development in the City of Maplewood. The proposal for LCS Lawn Service going into in the old fire station location and the redevelopment of 3094 White Bear Avenue. 10. ADJOURNMENT Chairperson Wessel adjourned the meeting at 7:30 p.m. August 13, 2014 2 Housing and Economic Development Commission Meeting Minutes MEMORANDUM TO: Housing and Economic Development Commission Members FROM: Michael Martin, AICP, Planner DATE: November 5, 2014 SUBJECT: New Member Introductions Introduction The city council recently appointed anew member to serve on the housingand economic development commission(HEDC).Spencer Ganslucknerwill begin hisservice on the commission at the HEDC meeting on November 12, 2014.There still remains an open seat on the HEDC. Discussion The city council merged the business and economic development commission with the housing and redevelopment authority on December 10, 2012 to form the HEDC. The HEDC consists of seven members, four of the members serve as citizen representatives andat leastthree members serve as business representatives. Beth Ulrich and Gary Kloncz’s terms were up for reappointment and both chose not to seek continued membership on the HEDC. Staff has attached a new member orientation memo to this report. It is similar to the memo existing membersalready received. Also attached is the ordinance establishing the HEDCand the HEDC’s Rules of Procedure. The new member wasemailed a copy of the commission handbook, as well as the city’s comprehensive plan and capital improvement plan. Recommendation At the November 12, 2014 HEDC meeting, commissioners will be provided an opportunity to introduce themselves to the new member. The new member will have the opportunity to introduce himselfandtalk about why serving on the HEDC was important to them. Attachments 1.New Member Orientation Memo 2.HEDC Ordinance 3.HEDC Rules of Procedure Attachment 1 New Member Orientation Introduction This orientation outlines the objectives, review process, responsibilities, and scope of authority of the housingandeconomic development(HEDC)commission. It is intended to assist new commissioners of the HEDC. Orientation Origination of the Housingand Economic Development Commission On December 10, 2012, the city council adopted an ordinance that established thehousingand economic development commission. This ordinanceis attached to this report for your review (Attached). HEDCPurpose/Objective The HEDCwas formed to establish economic development priorities and to advise the Maplewood Economic Development Authority regarding economic and industrial development and redevelopment within the city ofMaplewood. The HEDC shall confer with other city departments, the Maplewood Economic Development Authority,the local Chamber of Commerce, and other public and private groups on matters relating to business and industrial development and periodically survey the area’s industrial and commercial climate. Agenda Packets City staff will prepare a HEDCagenda packet the week before the scheduled meeting. The packets contain an agenda, minutes from previous meetings, and staff reports for each agenda item.City staff mails or delivers the packets to the HEDC commissioner’s homes so they receive them by theFriday before the meeting. HEDCCommissioner Responsibility Each commissioner should review the staff reports and visit the properties, if applicable, to form an opinion of the project and become familiar with the proposal or item before the meeting. 1 Attachment 1 Meetings Meeting Dates:The secondWednesdayof each month. Starting Time:7p.m. Meeting Location:City Council chambers at Maplewood City Hall, 1830 E. County Road B Quorum:A simple majority of the current membership of the commissioners shall constitute a quorum. Cancellations/Staff will inform the HEDCof meeting cancellations or Rescheduling:rescheduling. Meetings are canceled when we cannot get a quorum or if there are no new proposals or items to review. Officers:A chairperson and vice chairperson shall be elected at the first HEDC meetingof Decemberand will serve until their successors have been elected. City CouncilThe chair will represent the HEDCat each city council meeting Meetings:where a HEDCitem is on the agenda, to present the commission’s recommendations and to answer questions from the city council regarding the decision. If the chair is unavailable to attend the city council meeting, the chair will appoint a representative from the commission. CommissionHandbook The city council adopted a CommissionHandbookin 2009 which outlines the city council’s policies on commission responsibilities, parliamentary procedures, commission appointments and reappointments, etc. Rules of Procedure The HEDCordinance allows the commission to adopt its own rules of procedure to be reviewed and approved by the City Council. The rules cover specific items pertinent tothis commission including the outline for agendas,temporary committees, and additional responsibilities of the chair and vice chair, etc. HEDCAnnual Report The HEDCordinance requires an annual report to update the city council yearly on the commission’s achievements and goals. The annual report is drafted by staff at the beginning of the year and reviewed by the commission for approval by the city council. This takes place approximately February of each year. 2 Attachment 1 Environmental and Economic DevelopmentDepartment Following are telephone numbers and e-mails for the Environmental and Economic Development Department staff members you may need to contact: Michael Martin, AICP, Planner(651) 249-2303 michael.martin@ci.maplewood.mn.us Tammy Young, Administrative Assistant(651) 249-2301 tammy.young@ci.maplewood.mn.us Cablecast of HEDCMeetings The city of Maplewood cablecasts HEDCCommission meetings. The meetings are aired on the Government Television Network (Channel 16)live during the meetings and then re-run throughout the month. City Website The City of Maplewood has a website located at www.ci.maplewood.mn.us. The website is a good source of information for the public as well as HEDCcommissioners. In addition to current city news and information, the website contains the city code of ordinances, information on upcoming HEDCmeetings (including packets), and HEDCmeeting minutes. Summary The Environmental and Economic DevelopmentDepartment would like to welcome you as a new member of the housingand economic developmentcommission. We look forward to working with you on working toward the protectionand enhancement of thecity’s economy and businesses. 3 Attachment 2 ORDINANCE NO. ___ DIVISION 9 THE MAPLEWOOD HOUSING AND ECONOMIC DEVELOPMENTCOMMISSION ORDINANCE Section 1. DIVISION 9. THE MAPLEWOOD HOUSING AND ECONOMIC DEVELOPMENT COMMISSION(HEDC) Sec. 2-335.Definitions. Common terms: As used in this division, the terms defined have the meanings given them. Commissionmeans theHousingand Economic Development Commissionor HEDC. Citymeans the City of Maplewood, Minnesota. City Councilmeans the duly elected governing body of the City of Maplewood, Minnesota. Enabling Resolutionmeans the ordinance from which this division derives. Small Businessmeans a business whose principal place of operation is in the City of Maplewood and employs thirty people or less and is not a subsidiary of a larger entity or a corporate-owned franchise location. Sec. 2-336. Establishment . The Commissionis established which shall have all of the powers, duties and responsibilities of a commission pursuant to Minnesota Statues § 13.01, subd. 1(c)(5) and formed pursuant to Minnesota Statute § 412.21, subd. 1. The Commission shall also have all of the powers, duties and responsibilities of Minnesota Statutes pursuant to the function of a housing and redevelopment authority. Sec. 337. Purpose. It shall be the role and responsibility of the Commission to discuss and make recommendations to the Maplewood Economic Development Authority regarding economic and industrial development and redevelopment within the City of Maplewood pursuant to Bylaws as may be adopted by the Commission. It shall confer with other City departments, the Maplewood Economic Development Authority, the local Chamber of Commerce, the Maplewood Parks Commission, and other public and private groups on matters relating to business and industrial development and periodically survey the area’s industrial and commercial climate and report regularly to the Maplewood Economic Development Authority, the Maplewood City Council, or both as directed. Attachment 2 It shall also be the purpose of the Commission to advise and make recommendations to the Maplewood City Council on housing matters regarding policy issues, development, redevelopment and housing maintenance. The Commission’s purpose is to also promote and guide the city council and city staff to develop, improve and retain housing stock in Maplewood that is safe, healthy, meets the housing needs of the residents and maintains value of quality housing throughout the city. Sec. 2-338. Name. The entity created by the Enabling Resolution shall be known as the Maplewood Housingand Economic Development CommissionorHEDC. Sec. 2-339.Members. , The Commission shall consist of seven (7) membersthree (3) of which shall be representative of, “small business,” if available to serve, in Maplewood. The Members shall be appointed by the Mayor and City Council, upon approval by majority vote of the same. Those initially appointed shall be appointed for staggered terms consisting of two members appointed to one (1) year terms; two members appointed to two (2) year , terms;and three members appointed to three (3) year terms, respectivelywith a “small business” representative appointedin each of the initial term timeframes. Thereafter, Members are appointed to three (3)-year terms. Members may be reimbursed for expensespursuant to City reimbursement policies. The city council shall also appoint persons to the Commission with backgroundsin housing,with knowledge in securing and maintaining quality housing stock in the city. Sec. 2-340. Administration. Bylaws.The Commission shall adopt bylaws and rules of procedure for administration of its affairs. Chair. The Commission shall elect a Chair, and a Vice Chair on an annual basis. Meetings. The Commission shall meet quarterly and at such other times as necessary. Rules. The Commission shall adopt such rules and guidelines as they deem appropriate, but shall operate in accordance with Maplewood’s Commission Handbook as adopted and amended from time to time. No rules shall be adopted by the Commission that are in conflict with the City’s Official Commission Handbook and in the event of any conflict or question, the Handbook shall prevail. Sec. 2-341. Modification. All modifications to the Enabling Resolution must be by Ordinance and must be adopted by the CityCouncil by majority vote. Sec. 2-342.Report to Council . The Commission shall submit a written report of its activities and/or recommendations for modification of the Enabling Resolution to the Council at least annually. Attachment 2 Sec. 2-343. Director. The City’s Manager, or designee, shall attend all meetings of the commission, shall serve as a consultant and advisor to the commission and shall make quarterly reports to the council. Sec. 2-344. Conflicts of Interest . Except as authorized by Minnesota Statute 471.88, a Member of the Commission may not have a substantial conflict of interest in projects undertaken by the Commission. Sec. 2-345Intent to Comply. Except as otherwise authorized by Minnesota Statute, it is the intent of the City Council of Maplewood to create the Housingand Economic DevelopmentCommission as a “standing” body of the City that shall be subject to the rules, regulations, restrictions and requirements as defined in both the Open Meeting Law, § 13D. 01 et seq. and the Minnesota Government Data Practices Act, § 13, et seq. Section 2. This ordinance shall take effect after the approval by the city council and publishing in the official newspaper. The Maplewood City Council approved this ordinance revision on December 10, 2012. _________________ Mayor Attest: ______________________ City Clerk HOUSINGAND ECONOMIC DEVELOPMENTCOMMISSION RULES OF PROCEDURE Adopted by Housingand Economic DevelopmentCommission on February 28,2013 We, the members of the Housingand Economic DevelopmentCommission of the City of Maplewood, Minnesota, created pursuant to the Maplewood Code of Ordinances, hereby adopt the following "Rules of Procedure," subject to the provisions of said Article, which is hereby made a part of these Rules: A. APPOINTMENTS The city council shall make appointments to the housing and economic development commission by following the current city appointment policy. B. MEETINGS 1.All meetings shall be held in the council chambers in Maplewood City Hall, 1830 County Road BEast, unless otherwise directed by the chairperson or staff, in which case at least 24 hours notice will be given to all commissioners. 2.Regular meetings shall be held at 7 p.m. on the second Wednesdayof each calendar month, provided that when the meeting falls on a legal holiday, such meeting shall be rescheduled. 3.Special meetings may be held upon call by the chairperson or in his/her absence, by the vice chairperson, or by any other commissioner with the concurrence of a majority of the commissioners with at least 72hours notice to all commissioners. C.COMMUNITY DEVELOPMENT DEPARTMENT In addition to carrying out the duties prescribed in the city ordinance the planner or a designated replacement shall: 1.Prepare the agenda for each meeting. 2.Act as technical advisor on any matter which comes before the commission. 3.Make written recommendations to the commission on matters referred to the commission. 4.Schedule any matter with the city council that has been reviewed by the commission that requires city council approval. D.AGENDA 1.Copies of the agenda, together with pertinent staff reports and copies of the minutes of the previous meeting shall be made available to each member of the commission no later than three days prior to the next scheduled meeting. 2.The agenda format shall generally read as follows: a.Call to Order b. Roll Call c. Approval of Agenda d. Approval of Minutes e. New Business f.Unfinished Business g. Visitor Presentations h.Commissioner Presentations i.Staff Presentations j.Adjournment E.QUORUM 1.A simple majority of the current membership of the commissioners shall constitute a quorum. 2.Any action by the commission shall require a majority vote of the members present. F. ELECTION OF OFFICERS A chairperson and vice-chairperson shall be elected at the regular meeting of the housing and economic development commission in December. New terms begin in January following the election. Once elected, chairs and vice-chairs shall serve until a successor is elected. G.DUTIES OF THE CHAIRPERSON 1.In addition to the duties prescribed in the ordinance, the chair shall represent the commission at each city council meeting where a commission item is on the agenda, to present the commission’s recommendations and to answer questions from the city council regarding the decision. If the chair is unavailable to attend the city council meeting, the chair will appoint a representative from the commission. H. CHAIRPERSON AND VICE-CHAIRPERSON 1.The chairperson, vice chairperson, and such officers as the commission may decide shall be elected and assume duties according to the current ordinance. 2.In the absence of the chairperson, the vice chairperson shall perform all duties required of the chairperson. When both the chairperson and the vice chairperson are absent, the attending members shall elect a chairperson pro tem. 3.If the chairperson resigns from or is otherwise no longer on the commission, the vice chairperson shall become the acting chairperson until the commission can hold an election for new officers. If the vice chairperson resigns or is otherwise no longer on the commission, the commission will elect a new vice chairperson at the next possible commission meeting. I.TEMPORARY COMMITTEES 1.The commission shall elect by a majority vote such standing committees and temporary committees as may be required and such committees will be charged with the duties, examinations, investigations, and inquiries relative to subjects assigned by the chair. 2.No standing or temporary committee shall have the power to commit the commission to the endorsement of any plan or program without the express approval of the commission. J.VACANCIES The housing and economic development commission positions shall be vacated or recommended to the city council for vacation according to the current housing and economic development ordinances. K.AMENDMENT OR SUSPENSION OF RULES 1.Any of the foregoing rules may be temporarily suspended by a majority vote of the commissioners present. 2.The "Rules of Procedure" may be amended at any regular meeting by a supermajority vote. L.RULES OF ORDER In all points not covered by these rules, the commission shall be governed in its procedures st by Rosenberg’s Rules of Order, Simple Parliamentary Procedures for the 21Century. MEMORANDUM TO: Housing and Economic Development Commission FROM: Shann Finwall, AICP, Environmental Planner Joe Ballandby, GreenCorps Member DATE: November 3, 2014for the November 12 HEDC Meeting SUBJECT: Partners in Energy –XcelEnergy Community Partnership Introduction Maplewood was chosen to participate in the Partners in Energy program sponsored by Xcel Energy. Partners in Energy is a two-year community support program which offers communities the tools and resources necessary to develop and implement an energy action plan that will reflect Maplewood’s vision for shaping energy use and supply in the future.Refer to Attachments 1 and 2 for additional background on the Partners in Energy program. Background Partners in Energy The partnership begins with the City’s adoption of a Memorandum of Understanding for the planning phase of the program and identifying a team to lead the development of Maplewood’s custom energy action plan.XcelEnergy will participate in the planning process, assisting the City in the development of a cohesive plan that identifies a baseline for Maplewoodand establishesmeasurable energy goals with strategies for implementation. Minnesota GreenCorps Maplewood’s GreenCorps member, Joe Ballandby, will serve as the City’s energy ambassador, coordinating the Partners in Energy program. Maplewood was chosen to be one of 40 Minnesota GreenCorps host sites for the 2014/2015 service year. The goal of Minnesota GreenCorps is to preserve and protect Minnesota’s environment while training a new generation of environmental professionals. Joe Ballandby’s service position with the City of Maplewood will focus on energy conservation. Discussion Energy Action Plan Maplewood’s energy action plan will identify strategies to meet measurable energy goals. One of Maplewood’s current energy goals is the creation of an incentive and award based program for the City's Green Building Code.The Green Building Code Incentive Program will offer commercial property owners recommissioning studies to identify energy efficiency improvements and include education and technical assistance for implementing the improvementsbased on standards in the Green Building Code. The incentive program will be funded through the Minnesota Pollution Control Agency’s Environmental Assistance grant. Maplewood received $20,000 in grant funding for this project. Energy Action Team XcelEnergy recommends the City’s energy action team be made up of 10 to 15 community stakeholders from various groups. Staff proposes the following stakeholder groups: 1.Housing and Economic Development Commission Representative 2.Environmental and Natural Resources Commission Representative 3.City Council Representative 4.ResidentMember at Large 5.Business Member at Large 6.Business Associations: St. Paul Area Chamber of Commerce, White Bear Avenue Business Association 7.Staff Members: Nick Carver, Building Official; Shann Finwall, Environmental Planner; Chris Swanson, Environmental Specialist; Joe Ballandby, GreenCorps Member; and one representative from building operations Partners in Energy Planning Phase XcelEnergy recommends three phases for the energy action plan includingplanning,engage and educate, and track and promote. Staff proposes the following timeline which will accommodate the City’s Minnesota GreenCorps service dates (mid-October 2014 to mid-August 2015). 1.Presentations (Partners in Energy Presentation, Approval of MOU, and Appointment of Energy Action Team) a.November 12:Housing and Economic Development Commission b.November 17:Environmental and Natural Resources Commission c.November 24:City Council 2.Planning (Five Energy Action Team Meetings to Define Goals and Strategies) a.December 2014-Energy Action Team kick offmeeting (December 10 or 17) b.January 2015–Two Energy Action Team Meetings (January7 and 21) c.February 2015 –Two Energy Action Team Meetings (February4 and 18) 3.Approval of Energy ActionPlan a.February 23: City Council (Approval of Energy Goals and Strategies) 4.Engageand Educate a.Phase I (March 15 through August 2015 -GreenCorps Service Dates) b.Phase II (September 2015 through November 2016) 5.Track and Promote Goal Results a.Phase I (June 2015 through August 2015–GreenCorps Service Dates) b.Phase II (December 2015 through December 2016) 2 Budget Impact There is no cost to participate in Partners in Energy planningphase. Future implementation of Maplewood’s energy action plan may be within our current budget, or short-or long-term investments for more robust energy management programcould be outlined in the energy action plan. Summary RepresentativesfromXcelEnergyandJoeBallandby,GreenCorpsMember,willbepresent duringtheNovember12HEDCmeetingtogiveapresentationonthePartnersinEnergy ProgramandanswerquestionsoftheCommission. Recommendations 1.Recommendapproval of the Partners in Energy Memorandum of Understanding (Attachment 3). The MOU enters the City into a community support program with Xcel Energy in order to carry out the planning phase of an energy action plan. 2.Recommend the appointment of one Housing and Economic Development Commission to serve on the energy action team. 3.Offer guidance on the appointment of individuals from Maplewood’s business community and business associations to serve on the energy action team. Attachments 1.Partners in Energy Overview 2.Partners in Energy Frequently Asked Questions 3.Partners in Energy Memorandum of Understanding –Phase I (Plan Development) 3 Attachment 1 PARTNERS IN ENERGY YOUR LEADERSHIP. OUR ENERGY KNOW HOW. A COLLABORATIVE TEAM. Today, energy is becoming an expanding focus in community sustai Regardless of your starting point, Xcel Energy would like to par move your energy plan forward. Our Partners in Energy program is communities like yours develop an energy plan—or identify strate successfully augment an existing plan. If you would like to leverage our expertise in plan development complexities of energy use, conservation, renewables and environ invite you to participate in Xcel Energy’s Partners in Energy. Our energy partnership program will empower your community leade energy management program to the next level. Partners in Energy vehicle you have been looking for to launch your energy manageme provide your leaders with the framework to develop a custom, str  Developing and documenting your community’s long-term energy visi  Identifying the appropriate goals and strategies to help achieve  Engaging and motivating your community to take action  Monitoring and tracking your results  Celebrating your achievements and promoting your success  Carrying forward your energy momentum for the long term Make an Energy Connection With Your Community With energy being a topic of interest for your community, Partne engagement could go. You begin by adding a Partners in Energy We community’s website that provides resources, tips, progress and rebates. You could decide to send out an announcement letter to your collaboration. Then, on a regular basis, send newsletters t top of mind. You could also send emails with content we provide in your local paper, ongoing promotions or a calendar of busines These are just a few examples of how your roll-out could go. PARTNERS IN ENERGY YOUR LEADERSHIP. OUR ENERGY KNOW HOW. A COLLABORATIVE TEAM It Begins With an Energy Action Plan The partnership begins with identifying a team to lead the devel community’s custom energy action plan. We’ll be a part of your p measurable energy goals with strategies to help you achieve them Partners in Energy Motivates Change Your planning team will be able to leverage a large portfolio of energy education. There are endless formulas for success. The ta your community, and you will have access to communications and p that will educate your constituents on energy, ways to save, reb tracking and other outreach approaches. As an incentive to achie that reward collaboration. Platform for Long-Term Sustainability After you have developed your plan, implemented all the tactics, your energy achievements, what then? Xcel Energy will continue t service provider and now you and your community will have develo  Your residents and businesses will have set up an online account energy usage and trends at a glance, and be empowered to set up strategies for success.  through the resources we provide every day to save them money an  With Xcel Energy’s resources and guidance, you’ll have what is n solar, wind and other alternatives. Our partnership doesn’t stop there. Your Xcel Energy community a continue to be your resource. You can opt to participate in anot Energy program with a new set of goals as well. Ready to Launch? Want to learn more about how to apply for our Partners in Energy You and your community stakeholders can learn more by visiting for more information. xcelenergy.com/PartnersInEnergy xcelenergy.com | © 2014 Xcel Energy Inc. | Xcel Energy is a regi Xcel Energy Inc. | Public Service Company of Colorado, an Xcel E 14-09-403 | 09/14 Attachment 2 PARTNERS IN ENERGY FREQUENTLY ASKED QUESTIONS Q. What is Partners in Energy? Xcel Energy’s Partners in Energy program is a two-year community A. commitment designed to support communities as they develop and i energy action plan unique to their energy needs. If you apply an Partners in Energy with Xcel Energy, you receive a dedicated tea in energy planning and implementation. We will provide guidance, and resources for your municipal staff, businesses and residents measurable energy goals by your target date. Q. H For some communities, Partners in Energy will augment their curre A. of the maturity of your community’s planning or sustainability e one aspect that could be more robust with help from our experts. process and move you forward. For established community goals ar will focus on development and delivery of that plan. Our program community’s unique goals during implementation. It may be an edu green technologies to businesses or residents. At the very least great way to launch a smart, energy management program. Q. What resources are expected from us? For the energy action planning, you will need to assign one or mo A. work together to develop your action plan, it may require up to ambassador’s time. The time commitment after that will depend on unique goals, strategies and resources. You will identify a grou participants to be involved in the development of the plan. The the planning meetings that will identity its vision, goals, stra As you enter the program, we will be looking at how your communi what resources you have available to incorporate into implementa plan. It could be that you will be using existing communications community website, newsletter or cable channel to provide visibi to community members. We will make it as simple as possible by p and communications templates that you can customize and roll out want to leverage any and all gatherings to include a way to prom community member participation. PARTNERS IN ENERGY FREQUENTLY ASKED QUESTIONS Q. Is there a cost associated with Partners in Energy?Q. There is no cost to participate in Partners in Energy planning, Once you’ve been accepted into the Partners in Energy A. A. but depending on how your community implements their plan, program, Xcel Energy will organize preliminary meetings to there may be expenses. The tactics in your energy action plan build the framework to launch your energy action planning may be within your current budget, or you may determine sessions. Depending on the complexity of your plan, we short- or long-term investments for a more robust energy anticipate six to eight weeks for preparation, and 14 to management program.16 weeks for development of the plan. We’ll support your implementation activity for up to 18 months, after planning Q. Who is involved? actions outlined in your goals and strategies for the program. In addition to your energy ambassador and your planning A. Measurable goals will be monitored and reported to show your team, Xcel energy will be at the table to provide resources, successful progress along the way. data and support during. In addition, you will have access to energy planning experts and the ability to brainstorm with Q. What types of things will our energy action plan include? other community representatives going through this program at the same time. Depending on the goals and strategies Your energy action plan will identify strategies to meet your A. in your energy action plan, it will drive who gets involved measurable energy goals. To help remove barriers and reach in implementing energy projects or disseminating your your goals, your Xcel Energy team can help you select from communications to your community. Q. How do we apply for Partners in Energy? For example, among your focus areas may be to reduce your community’s business electric usage. The recommended Your Xcel Energy point of contact will guide you through the A. programs may include a combination of lighting, heating or application process. We will be receiving applications and accepting communities based on a set of criteria. Before you or maintenance measures. Other focus areas may include apply, you can request a presentation about the program for educating your businesses and residents on energy, working you or a larger group representing your community. This can be delivered either in person or electronically via a webinar. renewables, or developing a green construction program. There the program or download an application, visit our website at is no limit to where your community’s vision can take our team. . xcelenergy.com/PartnersInEnergy xcelenergy.com | © 2014 Xcel Energy Inc. | Xcel Energy is a regi Xcel Energy Inc. | Public Service Company of Colorado, an Xcel E 14-09-417 | 10/14 Attachment 3 XCEL ENERGY PARTNERS IN ENERGY ………………………………………………………………………………………………………………………………………… Memorandum of Understanding Plan Development Phase Memorandum of Understanding Phase 1 – Plan Development Mayor Nora Slawik City of Maplewood 1830 County Road B East Maplewood, MN 55109 Congratulations on being selected to participate in Xcel Energy’s Partners in Energy program. This program is designed to provide yourcommunity with the tools and resources necessary to develop and implement an energy action plan that reflects the vision your community has for shaping energy use and supply in its future. Program participation is intended to span 24 months with the initial 4-6 months dedicated to developing of a strategic energy action plan and the remaining time focused on the implementing that plan. The intent of this Memorandum of Understanding (MOU) is to confirm Maplewood’s intent to participate in the initial plandevelopment phase of the Partners in Energy program and outline the commitment that your community and Xcel Energy are making to this collaborative initiative. The primary objective of this phaseof the program is to develop your energy action plan. In order to achieve this Xcel Energy will provide: Consulting support to assist in identifying potential community stakeholders, and constructing or delivering an invitation or informational announcement regarding the planning process. Data analysis of community energy use and Xcel Energy program participation to the extent that it is legally and technically prudent and feasible. The results can be used to identify potential opportunities to implement plan strategies. Xcel Energy will attempt to integrate data provided by Maplewood into the analysis if feasible. 1 XCEL ENERGY PARTNERS IN ENERGY ………………………………………………………………………………………………………………………………………… Memorandum of Understanding Plan Development Phase Professional facilitation of five plan development work sessions with the community stakeholder group to develop the energy action plan’s vision, focus areas, goals and implementation strategies. Assistance as needed in synthesizing the community and program data collected with the vision of the community to identify attainable goals that align with suitable strategies and tactics. Development of the documented energy action planthat will incorporateinputs fromthe stakeholder planning team and will be accessibleto the community. Commitment to delivering an actionable and complete energy action plan within four months of the Maplewood City Council’s review of the MOU (four months from November 24, 2014)and Xcel Energy signing this MOU. Although participation in the Plan Development phase of Partners in Energy program requires no monetary contribution Maplewooddoes agree to provide: A single contact point to work with recruiting stakeholders, coordinating planning meeting logistics, and coordinatedistribution of deliverables and lead participation of the community. Meeting facilities to host the stakeholder group during development of the plan. Identification of existing community energy plans or programs that could be leveraged in successful development and delivery of this plan. Good-faith evaluation of the recommendations and analysis provided and fair consideration of the potential strategies and tactics identified that align with the Maplewood’s goals. Commitment to delivering an actionable and complete energy plan within four months of the Maplewood City Council’s review of the MOU (four months from November 24, 2014) and Xcel Energy signing this MOU. Public distribution of the work products developedwith the support of the Xcel Energy’s Partners in Energy program. 2 XCEL ENERGY PARTNERS IN ENERGY ………………………………………………………………………………………………………………………………………… Memorandum of Understanding Plan Development Phase Resource Commitment Summary Plan DevelopmentPhase MaplewoodXcel Energy Single point of contact Assistance identifying and recruiting stakeholders Meeting facilities Analysis of community energy use Access to existing energy-related and program participation plans and programs Facilitation of planning sessions Involvementin developing implementation strategiesTraining and guidance developing goalsand strategies Commitment to completing the plan developmentDocumentation and delivery of the energy action plan Agreement that the energy plan resulting from this work will be Commitment to completing the plan available to the publicdevelopment The MOU for the ImplementationPhase of the Partners in Energy program will be developed upon completion of your energyactionplan and will outline your goals and the resource commitment from Xcel Energy and Maplewood. Allcommunications pertaining to this agreementshall be directed to Shann Finwall on behalf of Maplewood and Tami Gunderzik on behalf of Xcel Energy. Thank you again for your continued interest in Xcel Energy’s Partner in Energy program. We look forward to assisting Maplewood in the development of an action energy plan. For Maplewood:For Xcel Energy: _________________________________________________________________________________ Date: ___________________________________Date:___________________________________ 3 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Michael Martin, AICP,Planner DATE: November 5, 2014 SUBJECT: Approval of Resolution of Appreciation for Beth Ulrich–Housing and Economic DevelopmentCommissioner Introduction Beth Ulrich recently decided to not seek reappointment asa member of the Maplewood Housing and Economic Development Commission (HEDC).Ms Ulrich served on both the city’s housing and redevelopment authority (HRA) and the business and economic development commission (BEDC) which both existeduntil the city council merged the two groups in 2012 to form the HEDC. The city council appointed Ms. Ulrichto the HRA on May 22, 2000 and to the BEDC as an inaugural member on March 1, 2010. Budget Impact None Recommendation Approve a resolution of appreciation for Commissioner Ulrich. Attachment 1.Resolution of Appreciation for Beth Ulrich P:\HEDC\Agenda Reports\2014\111214 RESOLUTION OF APPRECIATION WHEREAS,Beth Ulrichhas been a member of the MaplewoodHousing and Economic Development Commissionsince December 10, 2012and has served faithfully in that capacity to the present time; and WHEREAS, Ms. Ulrich was also a member of the Housing and Redevelopment Authority since May 22, 2000 and the Business and Economic Development Commission since March 1, 2010; and WHEREAS, the Housing and Economic Development Commissionhas appreciated Ms. Ulrich’s experience, insights and good judgment; and WHEREAS, Ms. Ulrichhas freely given of hertime and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Ms. Ulrichhas shown sincerededication to herduties and has consistently contributed herleadership, timeand effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBYRESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Beth Ulrichis hereby extended our gratitude and appreciation for herdedicated service. Passed by the Maplewood City Council on ___________, 2014 ____________________________________ Nora Slawik, Mayor Passed by the Maplewood Housing and Economic Development Commission OnNovember 12,2014 ____________________________________ Warren Wessel, Chairperson Attest: ________________________________ Karen Haag, City Clerk MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Michael Martin, AICP,Planner DATE: November 5, 2014 SUBJECT: Approval of Resolution of Appreciation for Gary Kloncz –Housing and Economic DevelopmentCommissioner Introduction Gary Kloncz recently decided to not seek reappointment asa member of the Maplewood Housing and Economic Development Commission (HEDC). The city council appointed Mr. Kloncz to the HEDC on December 12, 2011. Budget Impact None Recommendation Approve a resolution of appreciation for Commissioner Kloncz. Attachment 1.Resolution of Appreciation for GaryKloncz P:\HEDC\Agenda Reports\2014\111214 RESOLUTION OF APPRECIATION WHEREAS,Gary Klonczhas been a member of the Maplewood Housing and Economic Development Commissionsince December 12, 2011and has served faithfully in that capacity to the present time; and WHEREAS, the Housing and Economic Development Commissionhas appreciated Mr.Kloncz’s experience, insights and good judgment; and WHEREAS, Mr.Kloncz has freely given of histime and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Mr.Kloncz has shown sincerededication to hisduties and has consistently contributed hisleadership, timeand effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that GaryKloncz is hereby extended our gratitude and appreciation for hisdedicated service. Passed by the Maplewood City Council on ___________, 2014 ____________________________________ Nora Slawik, Mayor Passed by the Maplewood Housing and Economic Development Commission OnNovember 12,2014 ____________________________________ Warren Wessel, Chairperson Attest: ________________________________ Karen Haag, City Clerk MEMORANDUM TO: Melinda Coleman,City Manager FROM: Michael Martin, AICP, Planner DATE: November 5, 2014 SUBJECT: Update on Sale of City Properties Introduction At the July housing and economic development commission (HEDC) meeting, a recommendation was made to the city council deeming the three dormant fire station properties in excess and available for sale. In addition to the fire station properties, the city is marketing three other properties for sale into the private market. At the November 12, 2014 HEDC meeting, staff will provide an update to the commission on the status of the properties. Discussion Since the July HEDC meeting, the city council has approved a purchase agreement and land use approvals for a business to buy the fire station property at 1177 Century Avenue. The city council has preliminarily approved a purchase agreement for the station at 2001 McMenemy Street North and will be considering land use approvals at its meeting on November 10. The third fire station property on Londin Lane is still for sale. At the HEDC’s upcoming meeting, staff will highlight the three other properties for sale, two of which were acquired through condemnation because of street projects. As of the writing of this report no offers have been made on any of these properties. Recommendation No action required.