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2014 10-27 City Council Meeting Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 27, 2014 City Hall, Council Chambers Meeting No. 19-14 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Before addressing the council, sign in with the City Clerk. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of October 13, 2014 City Council Workshop Minutes 2. Approval of October 13, 2014 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS None G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of Annual Maplewood Historical Society Payment 3. Approval of Clarification to September 22, 2014 City Council Meeting Minutes, Item G13 4. Approval of an Annual Currency Exchange License Renewal for EZ Cash Maplewood LLC, 3035 White Bear Avenue 5. Approval of a Conditional Use Permit Review, Xcel Substation, 1480 County Road D 6. Approval of a Conditional Use Permit Review, Maplewood Fire Station No. 1, 600 McKnight Road North 7. Approval of Purchase Order Change Amount for Robinhood Park 8. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 1, East Metro Public Safety Training Center Phase I Bid Package 3 9. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order 7 with Jorgenson Construction, Police Department Expansion Project – Phase 3 10. Approval to Enter Into Lease Agreement with North St. Paul for Use of Fiber Optics H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS 1. Update on Pavement Study Findings, English Street Petition, City Project 14-16 J. NEW BUSINESS 1. Approval of Decision to Deny Massage Practitioner License, Yan Xu, New Dragon Acupressure Massage, 3001 White Bear Avenue North 2. Approval of Resolution Adopting 2015 Rates for Utilities 3. Approval of Consent to Assignment and Agreement Related to Maplewood Senior Living, LLC K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update 2. Review Proposed Negotiated Settlement in Condemnation, Summit Bank Vacant Land Parcels, TH 36 & English Interchange Project (Report Distributed at Meeting) a. Intent to Close Meeting (§13D.05 subd.3c) N. COUNCIL PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:00 P.M. Monday, October 13, 2014 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:03 p.m. by Mayor Slawik. B. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Absent C. APPROVAL OF AGENDA Councilmember Abrams moved to approve the agenda as submitted. Seconded by Councilmember Cardinal Ayes – All The motion passed. D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. Review of Request for Proposal for City Legal Services a. City Attorney – General Municipal Law b. Prosecution c. Human Resources Interim City Manager Coleman gave the staff report and answered questions of the council. Police Chief Schnell answered additional questions of the council. 2. Discussion of Labor Contract Negotiations a. Intent to Close Meeting (§13D.03) Interim City Manager Colman stated the meeting will be closed as permitted by section 13D.03 to discuss labor contract negotiations. Councilmember Cardinal moved to close the meeting to discuss labor contract negotiations. October 13, 2014 City Council Workshop Minutes 1 Council Packet Page Number 1 of 95 E1 Seconded by Councilmember Juenemann Ayes – All The motion passed. Mayor Slawik opened the meeting. Human Resources Attorney Bethel gave a summary of the closed session regarding the labor contract negotiations. F. ADJOURNMENT Mayor Slawik adjourned the meeting at 6:43 p.m. October 13, 2014 City Council Workshop Minutes 2 Council Packet Page Number 2 of 95 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, October 13, 2014 Council Chambers, City Hall Meeting No. 16-14 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:08 p.m. by Mayor Slawik. Mayor Slawik reported on the 20th Anniversary for the Maplewood Community Center that was held on Tuesday, October 7, 2014. Parks & Recreation Konewko gave additional information about the event. B. PLEDGE OF ALLEGIANCE Mary Obwa, a student from North High School led the council in the pledge of allegiance. C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Absent D. APPROVAL OF AGENDA The following items were added to the agenda: F1 One Time Event N1 Planning Commission N2 Waste Management Commercial Statement/Bill N3 YMCA Visits N4 Hobby Lobby Grand Opening N5 Rush Line Walking Tour N6 South Maplewood Meeting N7 Parks Business Meeting N8 Absentee Voting N9 Visit with Senator Franken’s Staff N10 Delinquent Trash Bills Councilmember Abrams moved to approve the agenda as amended. Seconded by Councilmember Cardinal Ayes – All The motion passed. E. APPROVAL OF MINUTES October 13, 2014 City Council Meeting Minutes 1 Council Packet Page Number 3 of 95 E2 1. Approval of September 22, 2014 City Council Workshop Minutes Councilmember Cardinal moved to approve the September 22, 2014 City Council Workshop Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of September 22, 2014 City Council Meeting Minutes Councilmember Abrams requested item G13 be corrected to reflect the discussion regarding the $76,000 for the Fiber Optics Install for the South Fire Station come from the South Fire Station Project or from the sale of one of the fire stations that the City has for sale. The funds are not to come from the General Fund or the Information Technology Budget. Councilmember Cardinal moved to approve the September 22, 2014 City Council Meeting Minutes as amended. Seconded by Councilmember Abrams Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. One Time Event at the Myth Citizen Services Director/City Clerk Haag and Police Chief Schnell provided specifics and answered questions of the council. G. CONSENT AGENDA Councilmember Juenemann requested items G2 and G3 be highlighted. Mayor Slawik requested items G4 and G6 be highlighted. Councilmember Abrams moved to approve consent agenda items G1-G6. Seconded by Councilmember Cardinal Ayes – All The motion passed. 1. Approval of Claims Councilmember Abrams moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 1,219,666.71 Checks # 93328 thru # 93363 dated 09/23/2014 October 13, 2014 City Council Meeting Minutes 2 Council Packet Page Number 4 of 95 E2 $ 415,938.27 Disbursements via debits to checking account dated 09/15/14 thru 09/19/14 $ 320,324.61 Checks #93365 thru # 93388 dated 09/23/14 thru 09/30/14 $ 376,026.64 Disbursements via debits to checking account dated 09/22/14 thru 09/26/14 $ 585,845.21 Checks # 93389 thru #93440 dated 10/07/14 $ 538,740.52 Disbursements via debits to checking account dated 09/29/14 thru 10/03/14 $ 3,456,541.96 Total Accounts Payable PAYROLL: $ 517,690.66 Payroll Checks and Direct Deposits dated 09/26/14 $ 874.20 Payroll Deduction checks #9993232 thru # 9993234 dated 09/26/14 dated 09/26/14 $ 518,564.86 Total Payroll $ 3,975,106.82 GRAND TOTAL Seconded by Councilmember Cardinal Ayes – All The motion passed. 2. Approval of “Get Caught Recycling” Contest Interim City Manager gave the staff report. Councilmember Abrams moved to approve the “Get Caught Recycling” contest and $250 budget for the Get Caught Recycling and Solid Waste Survey entry awards Seconded by Councilmember Cardinal Ayes – All The motion passed. 3. Approval of a Resolution Accepting Donation to Maplewood Nature Center Councilmember Juenemann provided the specifics of the report. Councilmember Abrams moved to approve the Resolution accepting the donation of $250 to the Maplewood Nature Center in remembrance of former volunteer Peggy October 13, 2014 City Council Meeting Minutes 3 Council Packet Page Number 5 of 95 E2 Boege. Resolution 14-10-1126 ACCEPTANCE OF DONATION WHEREAS the City of Maplewood and the Parks and Recreation Department has received a donation of $250 in remembrance of volunteer Peggy Boege; NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Parks and Recreation Department to accept this donation. Seconded by Councilmember Cardinal Ayes – All The motion passed. 4. Approval of Timber and Robinhood Park Improvements Parks & Recreation Director Konewko gave the staff report. Councilmember Abrams moved to approve the City Manager to enter into a contract for $60,000 with MN/WI playground to purchase and install new playground equipment chosen by the residents at Timber Park and approve the City Manager to enter into a contract with St. Croix Recreation to purchase and install new playground equipment at Robinhood Park. Seconded by Councilmember Cardinal Ayes – All The motion passed. 5. Approval to Authorize Storm Sewer Repair at 2567 Mayer Lane Councilmember Abrams moved to approve Capra’s Utilities to perform the necessary storm sewer repair work in the amount of $40,256.28 at 2567 Mayer Lane and submit all necessary claims to FEMA for reimbursement. Seconded by Councilmember Cardinal Ayes – All The motion passed. 6. Approval of First Amendments to Agreements with Tubman (Administration of State Bond Funds for Tubman Center) City Attorney Kantrud provided specifics of the report. Councilmember Abrams moved to approve the Mayor and Manager to execute the First Amendments to the Grant Agreement, Ground Lease, and Lease and Use Agreement with Tubman. Seconded by Councilmember Cardinal Ayes – All October 13, 2014 City Council Meeting Minutes 4 Council Packet Page Number 6 of 95 E2 The motion passed. H. PUBLIC HEARING 1. Approval of Amendments to the Ordinances Regulating Dog and Cat Permits Citizen Services Director/City Clerk Haag gave the staff report and answered questions of the council. Councilmember Abrams moved to approve the first reading of the proposed amendments regulating the term, renewal, and late penalty charge for Cat and Dog Permits; Chapter 10, Article IV, Division 2, Sec 10-278 (Term; renewal; late penalty charge) and Chapter 10, Article III, Section 10-93 (Term) and waive the second reading; and approved increasing the late penalty charge to $5.00 for those not renewing by the expiration date. ORDINANCE 943 Amendment to Ordinance Regulating the Term, Renewal, Late Penalty Charge for Cat Permits Sec. 10-278. Term; renewal; late penalty charge. A new permit shall be obtained each even year by every owner and a new fee paid. A permit, if not revoked, shall be valid until the end of the permit period. Renewal permits must be obtained prior to the expiration date, and there shall be a late penalty charge on all renewal permits issued after the expiration date. ORDINANCE 944 Amendment to Ordinance Regulating the Term, Renewal, Late Penalty Charge for Dog Permits Sec. 10-93. Term; renewal; late penalty charge. A new permit shall be obtained each even year by every owner and a new fee paid. A permit, if not revoked, shall be valid until the end of the permit period. Renewal permits must be obtained prior to the expiration date, and there shall be a late penalty charge on all renewal permits issued after the expiration date. Seconded by Councilmember Cardinal Ayes – All The motion passed. I. UNFINISHED BUSINESS 1. Approval of 2015 Charitable Gambling Awards Interim City Manager Coleman gave the staff report. Councilmember Cardinal moved to approve the proposed awards as presented by all the input from the council members including the transfer of $300 from Councilmember October 13, 2014 City Council Meeting Minutes 5 Council Packet Page Number 7 of 95 E2 Juenemann’s Fund Reserves to the Maplewood Police Reserves. Organization Amount Requested Proposed Award Ashland Productions $2,500.00 $760.00 Boy Scout Troop 461 $400.00 $380.00 CHILD Inc $1,000.00 $320.00 Dispute Resolution Center $2,000.00 $1,280.00 District 622 Education Foundation $2,500.00 $1,750.00 Ecumen Lakeview Commons $950.00 $310.00 Friends of Maplewood Nature $3,000.00 $2,200.00 Gethsemane Lutheran School $2,500.00 $640.00 Hmong American Education Fund $2,900.00 $1,440.00 LENA Youth Connect, Inc. $1,000.00 $450.00 Maple Tree Monastery Childcare Center $782.50 $220.00 Maplewood Area Historical Society $6,150.00 $4,060.00 Maplewood Monarchs S.O. Team $2,000.00 $760.00 Maplewood Police Reserves $5,000.00 $3,790.00 Maplewood Youth Scholarship Fund $3,500.00 $2,200.00 Mounds Park Academy $10,000.00 $540.00 Ramsey County Fair $3,500.00 $2,580.00 SRAA (Senior Royalty Alumni Assoc.) $4,000.00 $420.00 St. Jerome's Catholic School $825.00 $540.00 St. Paul Educational Foundation $4,000.00 $800.00 Tubman Family Alliance $1,200.00 $1,060.00 Weaver Elementary School $3,000.00 $1,150.00 Webster Elementary School $1,500.00 $920.00 White Bear Area YMCA $3,000.00 $1,370.00 Fund Reserves $0.00 $60.00 TOTAL AMOUNT OF REQUESTS $67,208.00 $30,000.00 Seconded by Councilmember Abrams Ayes – All The motion passed. J. NEW BUSINESS None K. AWARD OF BIDS None October 13, 2014 City Council Meeting Minutes 6 Council Packet Page Number 8 of 95 E2 L. VISITOR PRESENTATION 1. Yan Xu, Eagan Resident, Massage Therapist License Applicant Councilmember Cardinal moved to allow them to reconsider. Councilmember Cardinal moved to withdraw his motion. 2. Bob Zick, North St. Paul Resident M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update Interim City Manager Coleman gave the update to the council calendar. 2. Update on City Manager Search Councilmember Juenemann gave the update on the City Manager Search. Councilmember Cardinal moved to table any action on the City Manager Search for two weeks until Councilmember Koppen can be present. Motion failed due to lack of a second. Councilmember Abrams moved to follow the recommendation of the subcommittee that was created by the council to have the independent evaluator take a look at the three submissions that were received in addition to the credentials of the current Interim City Manager and report back to the council at the next meeting. Councilmember Juenemann made a friendly amendment that the results be submitted to Human Resources Department who will then present the results to the council at the next meeting. Councilmember Abrams accepted the friendly amendment. Seconded by Councilmember Juenemann Ayes – All The motion passed. N. COUNCIL PRESENTATIONS 1. Planning Commission Councilmember Cardinal reported that there was not a quorum of the Planning Commission on Tuesday, September 27, 2014. There were four members present and five is required for a quorum. For this reason, the Commission could not discuss the U- Haul item on the agenda. October 13, 2014 City Council Meeting Minutes 7 Council Packet Page Number 9 of 95 E2 2. Waste Management Commercial Statement/Bill Councilmember Cardinal reported on a complaint he received from a business, stating that the County Environmental charge was 53 percent of its Waste Management bill. 3. YMCA Visits Councilmember Abrams reported on the visits she and others made to several different YMCA’s, to look at how they are partnering with Cities. Mayor Slawik gave additional information about the visits. Councilmember Juenemann gave additional information about partnering with the YMCA’s. 4. Hobby Lobby Grand Opening Councilmember Abrams reported on the Hobby Lobby Grand Opening which she and Mayor Slawik attended. 5. Rush Line Walking Tour Mayor Slawik reported that the Rush Line is holding a resident walking tour on Tuesday, October 14, 2014. 6. South Maplewood Meeting Mayor Slawik reported on the meeting she attended in South Maplewood at the old fire station on Londin Lane. Police Chief Schnell gave additional information on the South Maplewood Meeting. 7. Parks Business Meeting Mayor Slawik reported on the Parks Business Meeting she attended. Parks & Recreation Director Konewko gave additional information about the meeting. 8. Absentee Voting Mayor Slawik reminded residents to vote, and that they no longer need an excuse to vote early. 9. Visit with Senator Franken’s Staff Mayor Slawik reported on a visit she had with Senator Franken’s staff. 10. Delinquent Trash Bills Councilmember Juenemann reminded residents that the City certifies delinquent trash bills for Republic, and that letters will be sent from the City to resident’s that are delinquent. O. ADJOURNMENT Mayor Slawik adjourned the meeting at 9:24 p.m. October 13, 2014 City Council Meeting Minutes 8 Council Packet Page Number 10 of 95 TO:Melinda Coleman, Interim City Manager FROM:Gayle Bauman, Finance Director DATE: SUBJECT:Approval of Claims 217,413.14$ Checks # 93441 thru # 93488 dated 10/14/14 thru 10/15/14 275,912.88$ Disbursements via debits to checking account dated 10/06/14 thru 10/10/14 1,683,145.64$ Checks # 93489 thru # 93538 dated10/16/14 thru 10/21/14 609,339.35$ Disbursements via debits to checking account dated 10/14/14 thru10/17/14 2,785,811.01$ Total Accounts Payable 522,145.24$ Payroll Checks and Direct Deposits dated 10/10/14 640.00$ Payroll Deduction check # 9993261 thru # 9993262 dated 10/10/14 522,785.24$ Total Payroll 3,308,596.25$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL MEMORANDUM October 21, 2014 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: G1 Council Packet Page Number 11 of 95 Check Description Amount 93441 05114 PROJ 14-02 CO RD B TRAIL IMPROV 38,732.12 05114 PROJ 12-09 ARKWRIGHT-SUNRISE IMPR 12,797.50 93442 00211 PROJ 12-09 PROF SRVS THRU 8/29 5,597.25 93443 05339 TRAILER RENTAL FOR STORAGE 375.00 93444 05028 CITY HALL SOLAR SYSTEM LEASE-OCT 397.00 93445 01973 CAR WASHES - SEPT 28.16 93446 00585 NET BILLABLE TICKETS - SEPTEMBER 1,051.25 93447 03597 REIMB FOR MILEAGE 8/13 - 10/2 13.72 93448 05353 CONTRACT GASOLINE - OCTOBER 13,952.94 05353 CONTRACT DIESEL - OCTOBER 10,272.44 93449 01149 CUT/TREAT/PILE BUCKTHORNE JOY PK 5,100.00 93450 01202 MAPLEWOOD LIVING - OCTOBER 7,592.21 93451 02043 GARAGE DOOR REPAIR - PARK MAINT 3,473.00 93452 01337 2ND HALF PROPERTY TAXES-1481 HENRY 5,699.00 01337 2ND HALF PROPERTY TAXES-UNASSISN 1,809.00 01337 2ND HALF PROPERTY TAX-1501 HENRY LN 1,809.00 01337 2ND HALF PROPERTY TAXES-HENRY LN S 1,809.00 01337 2ND HALF PROPERTY TAX-2410 CARVER A 1,480.00 01337 2ND HALF PROPERTY TAXES-1461 HENRY 548.00 93453 01337 TIF ADMIN EXPENSES 2013 2,947.12 93454 01409 MCC AQUATIC CENTER HVAC SYSTEM 1,696.72 93455 01546 SHIRTS FOR 5K 241.00 93456 04845 RECYCLING FEE - SEPTEMBER 38,836.75 93457 01190 ELECTRIC UTILITY 14,945.29 01190 ELECTRIC & GAS UTILITY 1,197.33 01190 ELECTRIC UTILITY 125.37 01190 ELECTRIC UTILITY 49.63 01190 ELECTRIC & GAS UTILITY 26.78 93458 03310 FZ-G1FS3AFCM TOUGHPADS 7,775.40 93459 05369 BATHROOM ULTRA CLEAN - CITY HALL 311.90 05369 BATHROOM CLEANING SUPPLIES 110.80 93460 00382 REPAIR EXIT DOOR - NATURE CENTER 142.50 93461 05207 APPLICANT BACKGROUND CHECKS 60.00 93462 02263 BOARDING & DESTRUCTION FEES-SEPT 1,049.00 93463 02795 PANASONIC FZ-G1 TABLETS ~10,364.80 93464 05030 EQUIP LEASE - MCC - PMT#27 4,344.07 93465 00827 CLAIM DEDUCTIBLE C0029466 13/14 4,128.00 93466 00843 PLUGS FOR FARM PRESERVE 781.25 93467 04900 CEILING DRAPING FOR MCC SEPT 27 600.00 93468 04318 DISPOSAL OF SCREENED SWEEPING 163.80 04318 DISPOSAL OF SCREENED SWEEPING 8.28 93469 00001 REIMB S MOTAZ DRIVEWAY APRON 628.07 93470 00001 REIMB S A FUNK - RAIN GARDEN PLANTS 312.08 93471 00001 REFUND CENTRAIRE HEATING & A/C 142.00 93472 00001 REIMB B GRAF SPRINKLER SYSTEM 111.00 93473 00001 REFUND M VANG SWIM CLASS 73.00 93474 00001 REFUND V KEEN SOCCER ENROLLMENT 68.00 93475 01289 PLUGS FOR FARM PRESERVE 1,069.50 93476 00396 TRAINING (MULVIHILL)285.00 93477 05391 CONSULTANTS-RFP WORK LEGAL SRVS 1,400.00 93478 01345 PROJ 12-07 RECORDING PLAT 112.00 93479 01359 VEHICLE WASHES - SEPT 97.86 93480 03446 DEER PICK UP - SEPTEMBER 460.00 10/14/2014 MN DEPT OF PUBLIC SAFETY 10/14/2014 PUBLIC SECTOR PROFESSIONALS 10/14/2014 RAMSEY COUNTY 10/14/2014 REGAL AUTO WASH BILLING 10/14/2014 ONE TIME VENDOR 10/14/2014 PRAIRIE RESTORATIONS INC 10/14/2014 ONE TIME VENDOR 10/14/2014 ONE TIME VENDOR 10/14/2014 ONE TIME VENDOR 10/14/2014 MILLER EXCAVATING, INC. 10/14/2014 ONE TIME VENDOR 10/14/2014 ONE TIME VENDOR 10/14/2014 LANDSCAPE ALTERNATIVES 10/14/2014 LASTING IMPRESSIONS BY AMY LLC 10/14/2014 MILLER EXCAVATING, INC. 10/14/2014 INSIGHT PUBLIC SECTOR 10/14/2014 KANSAS STATE BANK OF MANHATTAN 10/14/2014 L M C I T 10/14/2014 DAVIS LOCK & SAFE 10/14/2014 EQUIFAX INFORMATION SERVICES 10/14/2014 HILLCREST ANIMAL HOSPITAL PA 10/14/2014 CDW GOVERNMENT INC 10/14/2014 CINTAS CORPORATION #470 10/14/2014 CINTAS CORPORATION #470 10/14/2014 XCEL ENERGY 10/14/2014 XCEL ENERGY 10/14/2014 XCEL ENERGY 10/14/2014 TENNIS SANITATION LLC 10/14/2014 XCEL ENERGY 10/14/2014 XCEL ENERGY 10/14/2014 RAMSEY COUNTY-PROP REC & REV 10/14/2014 S E H 10/14/2014 SUBURBAN SPORTSWEAR 10/14/2014 RAMSEY COUNTY-PROP REC & REV 10/14/2014 RAMSEY COUNTY-PROP REC & REV 10/14/2014 RAMSEY COUNTY-PROP REC & REV 10/14/2014 RAMSEY COUNTY-PROP REC & REV 10/14/2014 RAMSEY COUNTY-PROP REC & REV 10/14/2014 RAMSEY COUNTY-PROP REC & REV 10/14/2014 NATURAL RESOURCES RESTOR INC 10/14/2014 NYSTROM PUBLISHING CO INC 10/14/2014 OVERHEAD DOOR COMPANY 10/14/2014 MARY JO HOFMEISTER 10/14/2014 MANSFIELD OIL CO 10/14/2014 MANSFIELD OIL CO 10/14/2014 ERICKSON OIL PRODUCTS INC 10/14/2014 GOPHER STATE ONE-CALL 10/14/2014 BOLTON & MENK, INC. 10/14/2014 BRAUN INTERTEC CORP. 10/14/2014 CHRIS MASTELL TRAILER RENTALS Check Register City of Maplewood 10/09/2014 Date Vendor 10/14/2014 BOLTON & MENK, INC. 10/14/2014 ENERGY ALTERNATIVES SOLAR, LLC 10/14/2014 RICK JOHNSON DEER & BEAVER INC G1, Attachment 1 Council Packet Page Number 12 of 95 93481 05265 DUMPSTER STATION 1 205.29 93482 01511 TRAINING (WENZEL)139.00 93483 00198 WATER USAGE 44.70 00198 WATER USAGE 26.35 00198 WATER USAGE 15.07 93484 01836 ADVERTISING MAY SCHOOL FLYER 349.07 01836 ELECTION ENVELOPES & INSTRUCTIONS 259.70 01836 ELECTION ENVELOPES & INSTRUCTIONS 234.83 01836 RADIO MAINTENANCE CHARGES 162.50 01836 ELECTION ENVELOPES & INSTRUCTIONS 139.16 01836 ELECTION ENVELOPES & INSTRUCTIONS 95.76 01836 ELECTION ENVELOPES & INSTRUCTIONS 64.05 01836 ADVERTISING JOB FAIR EVENT 31.00 01836 ADVERTISING PERSONAL TRAINING 14.85 93485 01578 MISC SUPPLIES 583.90 93486 04179 PROGRAM DISPLAY SIGN MCC - SEPT 325.00 93487 05013 REPAIR OF CITY HALL BOILER - #1 822.02 93488 03738 ATTORNEY SRVS FEES/RENT - NOV 6,700.00 10/14/2014 SKB ENVIRONMENTAL 10/14/2014 ST PAUL POLICE DEPT - PDI 10/14/2014 ST PAUL REGIONAL WATER SRVS 10/14/2014 ST PAUL REGIONAL WATER SRVS 10/14/2014 ST PAUL REGIONAL WATER SRVS 10/14/2014 ST PAUL, CITY OF 10/14/2014 ST PAUL, CITY OF 10/14/2014 ST PAUL, CITY OF 10/14/2014 ST PAUL, CITY OF 10/14/2014 ST PAUL, CITY OF 10/14/2014 ST PAUL, CITY OF 10/14/2014 ST PAUL, CITY OF 10/14/2014 ST PAUL, CITY OF 10/14/2014 ST PAUL, CITY OF 10/14/2014 T R F SUPPLY CO. 10/14/2014 VISUAL IMAGE PROMOTIONS 10/14/2014 YALE MECHANICAL LLC 10/15/2014 CHARLES E. BETHEL 217,413.1448Checks in this report. G1, Attachment 1 Council Packet Page Number 13 of 95 Settlement Date Payee Description Amount 10/6/2014 MN State Treasurer Drivers License/Deputy Registrar 83,766.80 10/7/2014 MN State Treasurer Drivers License/Deputy Registrar 61,521.71 10/8/2014 MN State Treasurer Drivers License/Deputy Registrar 43,557.68 10/9/2014 MN State Treasurer Drivers License/Deputy Registrar 29,125.42 10/10/2014 MN State Treasurer Drivers License/Deputy Registrar 22,690.71 10/10/2014 MN Dept of Natural Resources DNR electronic licenses 475.00 10/10/2014 Optum Health DCRP & Flex plan payments 173.56 10/10/2014 ICMA (Vantagepointe)Deferred Compensation 4,269.00 10/10/2014 ING - State Plan Deferred Compensation 30,333.00 275,912.88 CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachment 1 Council Packet Page Number 14 of 95 CHECK #CHECK DATE EMPLOYEE NAME 10/10/14 THOMFORDE, FAITH 1,720.19 10/10/14 WYLIE, TAMMY 834.89 10/10/14 SHORTREED, MICHAEL 4,266.70 10/10/14 SVENDSEN, JOANNE 2,194.22 10/10/14 JAGOE, CAROL 24.00 10/10/14 THOMALLA, CAROL 24.00 10/10/14 WEAVER, KRISTINE 2,459.39 10/10/14 CARLE, JEANETTE 24.00 10/10/14 PALANK, MARY 1,991.11 10/10/14 SCHNELL, PAUL 5,033.64 10/10/14 CORCORAN, THERESA 1,986.49 10/10/14 KVAM, DAVID 4,390.72 10/10/14 MECHELKE, SHERRIE 1,190.51 10/10/14 MOY, PAMELA 1,587.35 10/10/14 SPANGLER, EDNA 1,190.51 10/10/14 LARSON, MICHELLE 1,984.22 10/10/14 SCHOENECKER, LEIGH 1,854.59 10/10/14 VITT, SANDRA 1,032.11 10/10/14 OSTER, ANDREA 1,991.11 10/10/14 RICHTER, CHARLENE 1,097.39 10/10/14 KELSEY, CONNIE 2,705.98 10/10/14 RUEB, JOSEPH 2,999.40 10/10/14 DEBILZAN, JUDY 1,454.55 10/10/14 JACKSON, MARY 2,219.31 10/10/14 HAAG, KAREN 4,742.41 10/10/14 SCHMIDT, DEBORAH 3,158.62 10/10/14 ARNOLD, AJLA 1,832.43 10/10/14 BEGGS, REGAN 1,720.21 10/10/14 JAHN, DAVID 1,990.13 10/10/14 BURLINGAME, SARAH 2,334.10 10/10/14 KANTRUD, HUGH 184.62 10/10/14 CHRISTENSON, SCOTT 2,130.71 10/10/14 OSWALD, BRENDA 1,905.05 10/10/14 ANDERSON, CAROLE 1,421.48 10/10/14 RAMEAUX, THERESE 3,192.51 10/10/14 BAUMAN, GAYLE 5,052.91 10/10/14 CARDINAL, ROBERT 448.23 10/10/14 JUENEMANN, KATHLEEN 448.23 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD AMOUNT 10/10/14 ABRAMS, MARYLEE 448.23 10/10/14 COLEMAN, MELINDA 5,773.89 10/10/14 KNUTSON, LOIS 2,397.05 10/10/14 KOPPEN, MARVIN 448.23 10/10/14 SLAWIK, NORA 509.26 G1, Attachment 1 Council Packet Page Number 15 of 95 10/10/14 WENZEL, JAY 3,406.12 10/10/14 XIONG, KAO 3,165.59 10/10/14 STEINER, JOSEPH 3,669.80 10/10/14 SYPNIEWSKI, WILLIAM 3,060.46 10/10/14 SCHOEN, ZACHARY 2,003.97 10/10/14 SLATER, BENJAMIN 2,333.64 10/10/14 THIENES, PAUL 4,165.90 10/10/14 VANG, PAM 480.00 10/10/14 TAUZELL, BRIAN 3,310.19 10/10/14 THEISEN, PAUL 3,318.81 10/10/14 NYE, MICHAEL 3,604.14 10/10/14 OLDING, PARKER 2,141.46 10/10/14 MICHELETTI, BRIAN 2,303.93 10/10/14 MULVIHILL, MARIA 2,003.97 10/10/14 REZNY, BRADLEY 3,254.75 10/10/14 RHUDE, MATTHEW 3,115.85 10/10/14 OLSON, JULIE 3,080.77 10/10/14 PARKER, JAMES 2,943.89 10/10/14 LU, JOHNNIE 669.10 10/10/14 LYNCH, KATHERINE 3,111.30 10/10/14 LANGNER, SCOTT 3,228.28 10/10/14 LANGNER, TODD 3,172.48 10/10/14 MCCARTY, GLEN 3,521.41 10/10/14 METRY, ALESIA 3,830.70 10/10/14 MARINO, JASON 3,179.54 10/10/14 MARTIN, JERROLD 3,870.26 10/10/14 HOFMEISTER, TIMOTHY 496.00 10/10/14 JASKOWIAK, AMANDA 480.00 10/10/14 HIEBERT, STEVEN 3,410.54 10/10/14 HOEMKE, MICHAEL 2,003.97 10/10/14 KREKELER, NICHOLAS 1,044.72 10/10/14 KROLL, BRETT 3,137.32 10/10/14 JOHNSON, KEVIN 5,257.29 10/10/14 KONG, TOMMY 3,561.44 10/10/14 ERICKSON, VIRGINIA 3,318.01 10/10/14 FORSYTHE, MARCUS 2,854.30 10/10/14 DOBLAR, RICHARD 4,177.10 10/10/14 DUGAS, MICHAEL 4,865.95 10/10/14 HAWKINSON JR, TIMOTHY 3,052.37 10/10/14 HER, PHENG 2,943.89 10/10/14 FRITZE, DEREK 3,226.08 10/10/14 GABRIEL, ANTHONY 3,392.83 10/10/14 BENJAMIN, MARKESE 3,255.95 10/10/14 BIERDEMAN, BRIAN 3,923.82 10/10/14 BARTZ, PAUL 3,438.44 10/10/14 BELDE, STANLEY 3,122.54 10/10/14 CROTTY, KERRY 4,584.81 10/10/14 DEMULLING, JOSEPH 3,323.57 10/10/14 BUSACK, DANIEL 3,808.65 10/10/14 CARNES, JOHN 2,562.02 10/10/14 ALDRIDGE, MARK 3,252.33 10/10/14 BAKKE, LONN 3,533.31 10/10/14 ZAPPA, ANDREW 796.49 10/10/14 ABEL, CLINT 3,066.44 G1, Attachment 1 Council Packet Page Number 16 of 95 10/10/14 RODRIGUEZ, ROBERTO 37.83 10/10/14 SEDLACEK, JEFFREY 2,843.32 10/10/14 RICE, CHRISTOPHER 1,117.98 10/10/14 RODDY, BRETT 476.04 10/10/14 GERVAIS-JR, CLARENCE 4,157.26 10/10/14 LUKIN, STEVEN 4,815.66 10/10/14 STREFF, MICHAEL 2,810.70 10/10/14 SVENDSEN, RONALD 3,176.18 10/10/14 PETERSON, MARK 731.83 10/10/14 PETERSON, ROBERT 3,171.02 10/10/14 OPHEIM, JOHN 176.52 10/10/14 PACHECO, ALPHONSE 479.18 10/10/14 RANGEL, DERRICK 195.46 10/10/14 RANK, PAUL 889.02 10/10/14 POWERS, KENNETH 346.78 10/10/14 RAINEY, JAMES 895.34 10/10/14 MORGAN, JEFFERY 355.18 10/10/14 NEILY, STEVEN 680.94 10/10/14 MONDOR, MICHAEL 3,731.87 10/10/14 MONSON, PETER 340.47 10/10/14 NOWICKI, PAUL 340.47 10/10/14 OLSON, JAMES 2,342.06 10/10/14 NIELSEN, KENNETH 397.18 10/10/14 NOVAK, JEROME 2,973.38 10/10/14 KUBAT, ERIC 2,841.23 10/10/14 LINDER, TIMOTHY 2,920.86 10/10/14 KERSKA, JOSEPH 1,614.09 10/10/14 KONDER, RONALD 819.65 10/10/14 MILLER, LADD 882.64 10/10/14 MILLER, NICHOLAS 312.11 10/10/14 LOCHEN, MICHAEL 470.70 10/10/14 MERKATORIS, BRETT 88.28 10/10/14 HAWTHORNE, ROCHELLE 2,562.27 10/10/14 HUTCHINSON, JAMES 661.96 10/10/14 HALE, JOSEPH 411.88 10/10/14 HALWEG, JODI 2,843.32 10/10/14 KANE, ROBERT 845.85 10/10/14 KARRAS, JAMIE 491.79 10/10/14 IMM, TRACY 37.83 10/10/14 JUREK, GREGORY 191.24 10/10/14 CRAWFORD - JR, RAYMOND 2,495.37 10/10/14 CRUMMY, CHARLES 151.32 10/10/14 CONCHA, DANIEL 592.68 10/10/14 COREY, ROBERT 428.77 10/10/14 EVERSON, PAUL 3,171.15 10/10/14 HAGEN, MICHAEL 649.44 10/10/14 DABRUZZI, THOMAS 2,495.36 10/10/14 DAWSON, RICHARD 3,914.76 10/10/14 ANDERSON, BRIAN 302.64 10/10/14 BAHL, DAVID 397.17 10/10/14 BOURQUIN, RON 1,126.32 10/10/14 CAPISTRANT, JOHN 779.64 10/10/14 BAUMAN, ANDREW 2,741.47 10/10/14 BEITLER, NATHAN 491.80 G1, Attachment 1 Council Packet Page Number 17 of 95 10/10/14 ACEITUNO, FELIPE 38.50 10/10/14 AYD, GWEN 15.75 10/10/14 WELTI, ANDREW 300.00 10/10/14 WELLENS, MOLLY 1,783.04 10/10/14 BARTZ, BAYLEE 26.00 10/10/14 BJORK, BRANDON 104.50 10/10/14 MARTIN, MICHAEL 2,939.39 10/10/14 BRASH, JASON 2,696.99 10/10/14 EKSTRAND, THOMAS 3,984.62 10/10/14 FINWALL, SHANN 3,371.39 10/10/14 SWANSON, CHRIS 1,827.39 10/10/14 WEIDNER, JAMES 1,600.00 10/10/14 CARVER, NICHOLAS 3,810.34 10/10/14 SWAN, DAVID 2,885.01 10/10/14 HUTCHINSON, ANN 2,762.97 10/10/14 SOUTTER, CHRISTINE 140.25 10/10/14 GERNES, CAROLE 658.75 10/10/14 HAYMAN, JANET 1,233.52 10/10/14 KROLL, LISA 2,000.19 10/10/14 YOUNG, TAMELA 2,144.99 10/10/14 WACHAL, KAREN 992.09 10/10/14 GAYNOR, VIRGINIA 3,383.30 10/10/14 HINNENKAMP, GARY 2,464.00 10/10/14 NAUGHTON, JOHN 2,372.57 10/10/14 HAMRE, MILES 1,826.61 10/10/14 HAYS, TAMARA 1,765.79 10/10/14 BIESANZ, OAKLEY 1,867.77 10/10/14 DEAVER, CHARLES 701.11 10/10/14 NORDQUIST, RICHARD 2,245.60 10/10/14 PURVES, JUSTIN 1,684.19 10/10/14 LINDBLOM, RANDAL 2,861.52 10/10/14 LOVE, STEVEN 3,852.46 10/10/14 ENGSTROM, ANDREW 2,854.61 10/10/14 JAROSCH, JONATHAN 3,211.57 10/10/14 JANASZAK, MEGHAN 1,720.19 10/10/14 KONEWKO, DUWAYNE 4,803.18 10/10/14 THOMPSON, MICHAEL 4,983.39 10/10/14 ZIEMAN, SCOTT 200.00 10/10/14 OSWALD, ERICK 2,362.51 10/10/14 RUIZ, RICARDO 1,797.86 10/10/14 MEISSNER, BRENT 2,197.79 10/10/14 NAGEL, BRYAN 3,702.80 10/10/14 BURLINGAME, NATHAN 2,299.20 10/10/14 DUCHARME, JOHN 2,859.20 10/10/14 RUNNING, ROBERT 2,504.47 10/10/14 TEVLIN, TODD 2,240.99 10/10/14 SINDT, ANDREA 2,480.20 10/10/14 BRINK, TROY 2,559.77 10/10/14 ZWIEG, SUSAN 1,186.96 10/10/14 CORTESI, LUANNE 1,799.16 10/10/14 EDGE, DOUGLAS 2,319.88 10/10/14 JONES, DONALD 2,243.29 10/10/14 BUCKLEY, BRENT 2,240.99 10/10/14 DEBILZAN, THOMAS 2,240.99 G1, Attachment 1 Council Packet Page Number 18 of 95 10/10/14 DEMPSEY, BETH 89.25 10/10/14 DUCHARME, DANIELLE 114.50 10/10/14 CRANDALL, ALYSSA 69.18 10/10/14 CRANDALL, KRISTA 88.97 10/10/14 BICKFORD, JACKLINE 40.00 10/10/14 BLOEMENDAL, AMY 229.50 10/10/14 BERGLUND, ERIK 114.80 10/10/14 BESTER, MICHAEL 153.83 10/10/14 CAMPESINO, ANA-SOFIA 42.00 10/10/14 CLARK, PAMELA 14.85 10/10/14 BUCKLEY, BRITTANY 437.04 10/10/14 BUTLER, ANGELA 109.51 10/10/14 AKEY, SHELLEY 41.07 10/10/14 ANDERSON, JOSHUA 630.50 10/10/14 STAHLMANN, ELLEN 136.00 10/10/14 VUE, LOR PAO 103.42 10/10/14 BAUDE, SARAH 51.56 10/10/14 BEAR, AMANDA 210.00 10/10/14 BAETZOLD, CLAIRE 85.51 10/10/14 BAUDE, JANE 61.50 10/10/14 MONGE, NOAH 108.00 10/10/14 PELOQUIN, PENNYE 684.87 10/10/14 MEYER, SASHA 1,775.35 10/10/14 MILLER, KAREN 135.00 10/10/14 SMITH, CORTNEY 243.13 10/10/14 ST SAUVER, CRAIG 280.25 10/10/14 RUZICHKA, JANICE 250.00 10/10/14 SKRYPEK, JOSHUA 179.50 10/10/14 EVANS, CHRISTINE 1,620.19 10/10/14 GLASS, JEAN 2,216.16 10/10/14 SCHULTZ, SCOTT 3,487.37 10/10/14 WILBER, JEFFREY 1,684.19 10/10/14 KULHANEK-DIONNE, ANN 653.50 10/10/14 MCCORMACK, HANNAH 26.16 10/10/14 HOFMEISTER, MARY 1,167.40 10/10/14 KELLEY, CAITLIN 972.41 10/10/14 RUSS, KAYLA 193.75 10/10/14 TAYLOR, JAMES 3,149.54 10/10/14 ROBBINS, AUDRA 3,473.33 10/10/14 ROBBINS, CAMDEN 355.00 10/10/14 HAAG, MARK 2,732.61 10/10/14 ORE, JORDAN 1,765.79 10/10/14 VUKICH, CANDACE 356.00 10/10/14 ADAMS, DAVID 2,106.48 10/10/14 KONG, KATELYNE 48.00 10/10/14 LARSON, TRISTA 35.00 10/10/14 FRANK, PETER 425.00 10/10/14 GORACKI, GERALD 104.50 10/10/14 PETERSON, MADELINE 104.00 10/10/14 PIEPER, THEODORE 60.00 10/10/14 LOPEZ, ANGELA 26.00 10/10/14 MOUA, CHEE 90.00 10/10/14 BRENEMAN, NEIL 2,483.79 10/10/14 CLINE, ABBY 642.00 G1, Attachment 1 Council Packet Page Number 19 of 95 10/10/14 BOWMAN, CHRIS 120.00 10/10/14 CRAWFORD, SHAWN 480.00 10/10/14 YANG, JUDY 158.00 10/10/14 BOSLEY, CAROL 36.00 10/10/14 TUPY, MARCUS 96.00 10/10/14 WARNER, CAROLYN 226.55 10/10/14 WISTL, MOLLY 372.00 10/10/14 AUSTIN, CATHERINE 136.00 10/10/14 LANGER, CHELSEA 205.75 10/10/14 LANGER, KAYLYN 85.00 10/10/14 SCHREIER, ROSEMARIE 107.94 10/10/14 SMITH, JEROME 196.00 10/10/14 SCHMIDT, VICTORIA 44.00 10/10/14 SCHREIER, ABIGAIL 309.96 10/10/14 TREPANIER, TODD 337.14 10/10/14 TUPY, HEIDE 46.30 10/10/14 SMITLEY, SHARON 313.79 10/10/14 SYME, LAUREN 240.95 10/10/14 RESENDIZ, LORI 2,597.77 10/10/14 RHYNER, ALEXANDER 14.88 10/10/14 REHLING-ANDERSON, LORIE 343.50 10/10/14 RENSTROM, KEVIN 100.75 10/10/14 ROSAND, WALKER 66.00 10/10/14 SCHERER, KATHLENE 25.25 10/10/14 RICHTER, DANIEL 114.90 10/10/14 ROLLERSON, TERRANCE 30.38 10/10/14 MILLER, MELISSA 120.75 10/10/14 MUSKAT, JULIE 140.51 10/10/14 MASON, AMY 109.45 10/10/14 MCCOMAS, LEAH 346.50 10/10/14 PROESCH, ANDY 248.50 10/10/14 RANEY, COURTNEY 966.90 10/10/14 NITZ, CARA 523.42 10/10/14 OHS, CYNTHIA 209.25 10/10/14 KEMP, MAYA 15.31 10/10/14 KOLLER, NINA 403.00 10/10/14 JOHNSON, BARBARA 481.00 10/10/14 JOHNSON, MICHELLE 51.06 10/10/14 LAMSON, ELIANA 27.38 10/10/14 LY, RASSACIN 80.00 10/10/14 LAMEYER, BRENT 37.80 10/10/14 LAMEYER, ZACHARY 217.50 10/10/14 GRUENHAGEN, LINDA 346.28 10/10/14 HAASCH, ANGELA 38.00 10/10/14 FARRELL, DANIEL 62.63 10/10/14 FONTAINE, KIM 731.75 10/10/14 HORWATH, RONALD 3,000.03 10/10/14 HUNTLEY, NATALIE 70.99 10/10/14 HANSEN, HANNAH 190.29 10/10/14 HOLMBERG, LADONNA 256.26 10/10/14 EPLAND, PETER 141.00 10/10/14 ERICKSON-CLARK, CAROL 37.50 10/10/14 DUNN, RYAN 498.21 10/10/14 EKSTRAND, TAMERA 238.00 G1, Attachment 1 Council Packet Page Number 20 of 95 9993248 9993249 9993250 9993251 9993252 9993253 9993254 9993255 9993256 9993257 9993258 9993259 9993260 10/10/14 MALONEY, SHAUNA 166.50 10/10/14 DOUGLASS, TOM 2,202.11 10/10/14 INDA, ANTHONY 208.00 10/10/14 MAIDMENT, COLIN 669.00 10/10/14 KRECH, ELAINE 678.50 10/10/14 LOONEY, RAYJEANIA 72.00 10/10/14 STEFFEN, MICHAEL 102.00 10/10/14 COUNTRYMAN, BRENDA 1,311.75 10/10/14 PRIEM, STEVEN 2,520.89 10/10/14 NESVACIL, BRENNAN 112.00 10/10/14 PRINS, KELLY 1,888.99 10/10/14 REILLY, MICHAEL 2,022.49 10/10/14 FOWLDS, MYCHAL 4,189.58 10/10/14 FRANZEN, NICHOLAS 2,988.47 10/10/14 KREGER, JASON 2,574.00 10/10/14 WOEHRLE, MATTHEW 3,387.25 10/10/14 XIONG, BOON 1,544.99 10/10/14 BERGO, CHAD 2,824.09 10/10/14 KOSTECKI, JAKOB 100.00 10/10/14 KRENZ, CLARA 65.00 10/10/14 LARSON, MARIAH 99.88 10/10/14 MAHRE, GERALDINE 24.00 10/10/14 DIEZ, ANTONIO 112.50 10/10/14 GRANADOS, ERWIN 165.00 10/10/14 O'BRIEN, ELIZABETH 239.00 522,145.24 10/10/14 SWIECH, TAYLOR 78.00 10/10/14 WESTEMEIER, EMILY 78.00 10/10/14 EKSTRAND, RYAN 21.88 10/10/14 MCMAHON, ALLISON 78.00 10/10/14 MOUA, PETER 48.00 10/10/14 RYDEL, MICHAEL 126.00 G1, Attachment 1 Council Packet Page Number 21 of 95 Check Description Amount 93489 00396 TRANSFER TITILES-FORFEITED VEHICLES 166.00 93490 00159 REIMB FOR MEAL & MISC SUPPLIES 26.97 93491 05234 CAR WASHES - SEPTEMBER 62.26 93492 02149 COMMISSION - 3RD QTR JULY - SEPT 84.53 93493 00463 TRUCK REPAIR LADDER 1 2,864.62 93494 01149 BUCKTHORN REMOVAL @ CITY HALL 5,000.00 93495 04272 CAMERA FOR FIRE STATION 2 3,035.12 93496 01941 SPORTS MEDALS & TROPHIES 658.20 01941 SPORTS MEDALS & TROPHIES 339.45 01941 SPORTS MEDALS & TROPHIES 332.64 93497 01337 911 DISPATCH SERVICES - SEPTEMBER 29,632.51 01337 911 DISPATCH SERVICES - SEPTEMBER 2,244.80 01337 FLEET SUPPORT FEE - SEPTEMBER 458.64 01337 FLEET SUPPORT FEE - SEPTEMBER 414.96 93498 01546 VOLLEYBALL LEAGUE SHIRTS 1,394.25 93499 05305 CONTRACT 500-0264726 323.99 05305 CONTRACT 500-0264717 293.17 05305 CONTRACT 500-0282620 212.56 05305 CONTRACT 500-0264705 62.22 93500 05026 TENNIS INSTRUCTION 115.50 93501 05394 TICKET SPLIT 10/4 PERFORMANCE MCC 500.00 93502 03890 REPLACEMENT WINDSHIELD #614 331.81 93503 01974 REFUND FOR TRANS MEDIC MOUA JAN 2,083.19 93504 00221 CRACK SEALING MATERIALS 1,566.29 93505 04549 ZUMBA INSTRUCTION SAT MORNINGS 52.88 93506 00036 CHARITABLE GAMBLING BOY SCOUT 197 953.49 93507 00036 CHARITABLE GAMBLING WEBSTER ELEM 576.40 93508 03874 FINALIZING CHANGES IN PD 2,013.21 93509 00382 MEDECO LOCK KEYING & KEYS 4,085.00 93510 00403 CHARITABLE GAMBLING 940.00 93511 05392 CITY PICNIC 2,400.00 93512 04371 50% INSTALL S FIRE STATION S2 SYS 6,594.01 93513 00462 TORNADO SIREN REPAIR 355.00 93514 00003 REAL ESTATE TRANS 2650 HARVESTER 3,502.18 93515 05344 REPLACEMENT PANEL PLAY STRUCTURE 261.00 93516 00550 REPLACE SLIDE PARTS NEB PARK 3,452.95 93517 01965 REFUND INS FOR TRANS MEDIC MW4205A 1,654.60 93518 04846 MEDICAL SUPPLIES 885.75 93519 02506 LOCATING SRVS GETHSMANE PARK 192.70 93520 03978 PARK SYS PLAN BUSINESS MTG 186.02 93521 00827 INSURANCE PREMIUM JUL-DEC 2014 111,162.50 93522 00942 JANITORIAL SERVICES - OCTOBER 2,656.00 93523 00986 MONTHLY SAC - SEPTEMBER 81,184.95 93524 04318 PROJ 09-09 EMPSTC PHASE 1 PMT#3 212,359.80 93525 05356 EQUIP FOR STREAMING ENCODER 2,209.92 05356 VIDEOGRAPHER SRVS - SEPTEMBER 961.40 93526 03903 NOTARY COMMISSION AP C FISHER 120.00 93527 00001 REFUND E POOLEY TRANS MEDIC 1,224.00 93528 02270 PROJ 12-09 ARKWRIGHT-SUNRISE PMT#5 509,519.66 93529 01313 REMOVE-TANK,CANOPY,PUMPS,SIGNAGE 19,861.31 93530 01338 NOTARY COMMISSION AP S MECHELKE 20.00 93531 01387 ADMIN FEE FOR STRESS TEST - OCT 100.00 93532 04578 TREE INSPECTIONS FOR 2014 3,324.00 10/21/2014 DR. JAMES ROSSINI 10/21/2014 S & S TREE SPECIALISTS 10/21/2014 PUMP AND METER SERVICE INC 10/21/2014 RAMSEY COUNTY-VITAL RECORDS 10/21/2014 OFFICE OF SECRETARY OF STATE 10/21/2014 ONE TIME VENDOR 10/21/2014 PALDA & SONS INC 10/21/2014 MILLER EXCAVATING, INC. 10/21/2014 NORTH SUBURBAN ACCESS CORP 10/21/2014 NORTH SUBURBAN ACCESS CORP 10/21/2014 L M C I T 10/21/2014 MARSDEN BLDG MAINTENANCE CO 10/21/2014 METROPOLITAN COUNCIL 10/21/2014 HEALTHEAST 10/21/2014 HUNT ELECTRIC CORP 10/21/2014 KANE'S CATERING SERVICE, INC 10/21/2014 FLAGSHIP RECREATION LLC 10/21/2014 GAMETIME 10/21/2014 HEALTH PARTNERS 10/21/2014 ELECTRO WATCHMAN INC. 10/21/2014 EMBEDDED SYSTEMS, INC. 10/21/2014 ESCROW REFUND 10/21/2014 DAVIS LOCK & SAFE 10/21/2014 DISPUTE RESOLUTION CENTER 10/21/2014 DIVINE SWINE CATERING 10/21/2014 CHARITABLE GAMBLING 10/21/2014 CHARITABLE GAMBLING 10/21/2014 COMMERCIAL FURNITURE SERVICES 10/21/2014 BLUE CROSS REFUNDS 10/21/2014 BROCK WHITE COMPANY, LLC. 10/21/2014 JAN ALICE CAMPBELL 10/21/2014 ADVANTAGE SPORTS LLC 10/21/2014 MIRAH AMMAL 10/21/2014 APPLE GLASS 10/21/2014 TOSHIBA FINANCIAL SERVICES 10/21/2014 TOSHIBA FINANCIAL SERVICES 10/21/2014 TOSHIBA FINANCIAL SERVICES 10/21/2014 RAMSEY COUNTY-PROP REC & REV 10/21/2014 SUBURBAN SPORTSWEAR 10/21/2014 TOSHIBA FINANCIAL SERVICES 10/21/2014 RAMSEY COUNTY-PROP REC & REV 10/21/2014 RAMSEY COUNTY-PROP REC & REV 10/21/2014 RAMSEY COUNTY-PROP REC & REV 10/21/2014 PATRICK TROPHIES 10/21/2014 PATRICK TROPHIES 10/21/2014 PATRICK TROPHIES 10/21/2014 EMERGENCY APPARATUS MAINT 10/21/2014 NATURAL RESOURCES RESTOR INC 10/21/2014 PARAGON SOLUTIONS GROUP, INC. 10/21/2014 PAUL BARTZ 10/21/2014 BOLER EXPRESS CAR WASH 10/21/2014 HEIDI CAREY Check Register City of Maplewood 10/20/2014 Date Vendor 10/16/2014 MN DEPT OF PUBLIC SAFETY G1, Attachment 1 Council Packet Page Number 22 of 95 93533 05393 MINDMIXER SUB 9/30/14 - 9/29/19 2,000.00 93534 00198 PROJ 09-08 WATER BILL 2228 MW DR 158.26 93535 05342 PROJ 12-14 FIRE DEPT SOUTH PMT#8 641,158.80 93536 01669 FORFEITED VEHICLE TOWING FEE 4,780.00 93537 00063 MONTHLY PMT 08/17 - 09/16 10,016.17 93538 02879 NOTARY COMMISSION AP K WEAVER 20.00 10/21/2014 SOCIALMENTUM, LLC 10/21/2014 ST PAUL REGIONAL WATER SRVS 10/21/2014 TERRA GENERAL CONTRACTORS 10/21/2014 TWIN CITIES TRANSPORT & 10/21/2014 VERIZON WIRELESS 10/21/2014 WASHINGTON COUNTY 1,683,145.6450Checks in this report. G1, Attachment 1 Council Packet Page Number 23 of 95 Settlement Date Payee Description Amount 10/14/2014 MN State Treasurer Drivers License/Deputy Registrar 96,318.82 10/14/2014 US Bank VISA One Card*Purchasing card items 61,431.37 10/14/2014 MN Dept of Revenue MN Care Tax 7,207.00 10/14/2014 MN Dept of Revenue Fuel Tax 25.00 10/14/2014 U.S. Treasurer Federal Payroll Tax 100,020.95 10/14/2014 P.E.R.A.P.E.R.A.94,470.47 10/14/2014 MidAmerica - ING HRA Flex plan 14,154.14 10/14/2014 Labor Unions Union Dues 2,066.35 10/15/2014 MN State Treasurer Drivers License/Deputy Registrar 90,151.34 10/15/2014 VANCO Billing fee 118.70 10/15/2014 MN State Treasurer State Payroll Tax 21,600.32 10/16/2014 MN State Treasurer Drivers License/Deputy Registrar 41,016.65 10/17/2014 MN State Treasurer Drivers License/Deputy Registrar 78,376.53 10/17/2014 Optum Health DCRP & Flex plan payments 2,381.71 609,339.35 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachment 1 Council Packet Page Number 24 of 95 Transaction Date Posting Date Merchant Name Transaction Amount Name 09/29/2014 09/30/2014 L A POLICE GEAR INC $124.09 PAUL BARTZ 09/23/2014 09/24/2014 ARROWWOOD RESORT CONF C $115.43 GAYLE BAUMAN 10/02/2014 10/03/2014 GOVERNMENT FINANCE OFFIC $135.00 GAYLE BAUMAN 09/22/2014 09/24/2014 OFFICE DEPOT #1090 $155.27 REGAN BEGGS 09/25/2014 09/29/2014 PAKOR, INC.$223.92 REGAN BEGGS 10/01/2014 10/01/2014 PITNEY BOWES PI $150.00 REGAN BEGGS 09/20/2014 09/22/2014 AMAZONPRIME MEMBERSHIP $99.00 CHAD BERGO 10/01/2014 10/02/2014 STONE MOUNTAIN PET LODG $232.89 BRIAN BIERDEMAN 09/18/2014 09/22/2014 MISSISSIPPI MARKET - S $9.13 OAKLEY BIESANZ 09/18/2014 09/22/2014 EGGPLANT URBAN FARM SUPPL $14.59 OAKLEY BIESANZ 09/22/2014 09/23/2014 ELPIS ENTER $505.80 OAKLEY BIESANZ 09/28/2014 09/29/2014 SQ *OPINICUS SOAPS $12.95 OAKLEY BIESANZ 10/01/2014 10/02/2014 MN STATE FIRE CHIEFS ASSO $240.00 RON BOURQUIN 09/19/2014 09/22/2014 PARTY CITY #768 $20.25 NEIL BRENEMAN 09/25/2014 09/26/2014 CROWN AWARDS INC $123.96 NEIL BRENEMAN 09/26/2014 09/29/2014 CUB FOODS #1599 $12.29 NEIL BRENEMAN 09/26/2014 09/29/2014 FASTSIGNS OF MAPLEWOOD $412.44 NEIL BRENEMAN 10/01/2014 10/02/2014 MICHAELS STORES 2744 $22.64 NEIL BRENEMAN 09/30/2014 10/01/2014 FASTENAL COMPANY01 $25.30 TROY BRINK 09/30/2014 10/01/2014 BROCK WHITE 180 $47.78 TROY BRINK 09/30/2014 10/02/2014 THE HOME DEPOT 2801 $137.95 TROY BRINK 10/01/2014 10/03/2014 DIAMOND VOGEL PAINT #807 $136.00 TROY BRINK 09/22/2014 09/24/2014 PARKING RAMP $10.00 SARAH BURLINGAME 09/22/2014 09/24/2014 SUN COUNTRY 3372107905302 $252.20 NICHOLAS CARVER 09/24/2014 09/26/2014 JOHNSTONE SUPPLY $179.88 SCOTT CHRISTENSON 09/29/2014 09/30/2014 KNOWLAN'S MARKET #2 $3.56 SCOTT CHRISTENSON 10/01/2014 10/02/2014 VIKING ELECTRIC-CREDIT DE ($10.99)SCOTT CHRISTENSON 10/02/2014 10/03/2014 G&K SERVICES AR $579.60 SCOTT CHRISTENSON 09/19/2014 09/22/2014 FRATTALLONES WOODBURY AC $13.24 CHARLES DEAVER 09/22/2014 09/24/2014 THE HOME DEPOT 2810 $16.44 CHARLES DEAVER 10/02/2014 10/03/2014 G&K SERVICES AR $183.07 CHARLES DEAVER 10/02/2014 10/03/2014 MENARDS 3022 $224.09 CHARLES DEAVER 09/30/2014 10/02/2014 KUSTOM SIGNALS, INC.$2,186.57 RICHARD DOBLAR 09/22/2014 09/24/2014 THE HOME DEPOT 2801 $11.97 TOM DOUGLASS 09/25/2014 09/29/2014 THE HOME DEPOT 2801 $29.79 TOM DOUGLASS 09/25/2014 09/29/2014 THE HOME DEPOT 2801 $7.96 TOM DOUGLASS 09/26/2014 09/29/2014 OFFICE MAX $62.12 TOM DOUGLASS 09/26/2014 09/29/2014 CINTAS 470 $137.76 TOM DOUGLASS 10/01/2014 10/02/2014 TRI DIM FILTER CORP $771.54 TOM DOUGLASS 10/02/2014 10/03/2014 HOLIDAY INNS $100.91 SHANN FINWALL 09/19/2014 09/22/2014 GRAYBAR ELECTRIC COMPANY $2,263.66 MYCHAL FOWLDS 09/19/2014 09/22/2014 AT SCENE LLC $675.00 MYCHAL FOWLDS 09/21/2014 09/22/2014 COMCAST CABLE COMM $54.00 MYCHAL FOWLDS 09/22/2014 09/25/2014 SAGE SOFTWARE INC $895.00 MYCHAL FOWLDS 09/19/2014 09/22/2014 HP DIRECT-PUBLICSECTOR $144.99 NICK FRANZEN 09/20/2014 09/22/2014 IDU*INSIGHT PUBLIC SEC $880.56 NICK FRANZEN 09/23/2014 09/24/2014 IDU*INSIGHT PUBLIC SEC $3,856.75 NICK FRANZEN 09/26/2014 09/29/2014 BESTBUYCOM668456002225 $1,606.86 NICK FRANZEN 09/26/2014 09/29/2014 DATA Q DIRECT $916.82 NICK FRANZEN 09/29/2014 09/30/2014 AMAZON MKTPLACE PMTS $162.98 NICK FRANZEN 09/30/2014 10/01/2014 AMAZON MKTPLACE PMTS $97.16 NICK FRANZEN 10/01/2014 10/02/2014 DATA Q DIRECT $1,135.32 NICK FRANZEN 10/01/2014 10/03/2014 BILL'S GUNSHOP & RANGE-HU $400.00 DEREK FRITZE 09/18/2014 09/22/2014 KELLOGG SQUARE PARKING RA $8.00 VIRGINIA GAYNOR 09/19/2014 09/22/2014 KELLOGG SQUARE PARKING RA $8.00 VIRGINIA GAYNOR G1, Attachment 1 Council Packet Page Number 25 of 95 09/20/2014 09/22/2014 KELLOGG SQUARE PARKING RA $3.00 VIRGINIA GAYNOR 09/23/2014 09/25/2014 HEDBERG LS & MASONR $1,402.62 VIRGINIA GAYNOR 09/23/2014 09/25/2014 HEDBERG LS & MASONR $477.40 VIRGINIA GAYNOR 09/26/2014 09/29/2014 THE HOME DEPOT 2801 $68.12 VIRGINIA GAYNOR 09/25/2014 09/26/2014 KNOWLAN'S MARKET #2 $4.79 CAROLE GERNES 09/25/2014 09/29/2014 STOKKE'S MEAT MARKET $4.99 CAROLE GERNES 10/01/2014 10/02/2014 MN STATE FIRE CHIEFS ASSO $240.00 CLARENCE GERVAIS 09/18/2014 09/22/2014 OFFICE DEPOT #1090 $86.22 JEAN GLASS 09/25/2014 09/29/2014 FORESTRY SUPPLIERS $484.61 JAN GREW HAYMAN 09/23/2014 09/24/2014 BATTERIES PLUS #31 $51.80 MARK HAAG 09/25/2014 09/29/2014 HENRIKSEN ACE HARDWARE $9.19 MARK HAAG 10/01/2014 10/02/2014 MENARDS 3059 $10.70 MARK HAAG 10/01/2014 10/03/2014 THE HOME DEPOT 2801 $113.68 TAMARA HAYS 10/02/2014 10/03/2014 LTG POWER EQUIPMENT $128.19 GARY HINNENKAMP 09/20/2014 09/22/2014 DISPLAYS2GOCOM $24.78 RON HORWATH 09/20/2014 09/22/2014 COMCAST CABLE COMM $83.89 RON HORWATH 09/22/2014 09/24/2014 THE HOME DEPOT 2801 $19.59 RON HORWATH 09/23/2014 09/23/2014 COMCAST CABLE COMM $326.32 RON HORWATH 09/23/2014 09/24/2014 MICHAELS STORES 2744 $32.12 RON HORWATH 09/24/2014 09/26/2014 ORIENTAL TRADING CO $26.75 RON HORWATH 09/25/2014 09/25/2014 THE LIFEGUARD STORE IN $27.25 RON HORWATH 09/25/2014 09/26/2014 LILLIE SUBURBAN NEWSPAPE $150.00 RON HORWATH 09/26/2014 09/29/2014 MICHAELS STORES 2744 ($32.12)RON HORWATH 09/26/2014 09/29/2014 FEDEXOFFICE 00006171 $39.64 RON HORWATH 09/29/2014 09/30/2014 TIERNEY BROTHERS INC $262.00 RON HORWATH 10/01/2014 10/02/2014 WEDDINGPAGES INC $319.50 RON HORWATH 10/02/2014 10/03/2014 TOWELSUPER $55.62 RON HORWATH 10/02/2014 10/03/2014 SPRINT AQUATICS $338.90 RON HORWATH 09/25/2014 09/26/2014 BACHMAN'S INC #0004 $231.24 ANN HUTCHINSON 09/24/2014 09/25/2014 ARROWWOOD RESORT CONF C $230.86 MARY JACKSON 09/19/2014 09/22/2014 DALCO ENTERPRISES, INC $804.93 DAVID JAHN 10/02/2014 10/03/2014 THE UPS STORE 2171 $13.15 AMANDA JASKOWIAK 09/29/2014 10/01/2014 THE HOME DEPOT 2801 $31.18 KEVIN JOHNSON 09/19/2014 09/22/2014 CUB FOODS #1599 $39.96 LOIS KNUTSON 09/19/2014 09/22/2014 OFFICE DEPOT #1090 $114.43 LOIS KNUTSON 09/22/2014 09/24/2014 HONEYBAKED HAM 2527 $122.54 LOIS KNUTSON 09/25/2014 09/26/2014 FIRST SHRED $45.10 LOIS KNUTSON 10/02/2014 10/03/2014 EB *2014 SPRINGSTED UP $240.00 LOIS KNUTSON 09/22/2014 09/25/2014 MOBILE VISION $121.90 JASON KREGER 09/23/2014 09/24/2014 FS *MACROPLANT $34.99 JASON KREGER 09/24/2014 09/26/2014 JIMMY JOHN'S # 1342 $9.08 JASON KREGER 09/25/2014 09/26/2014 SPECIALTY WHEEL & TIRE $122.43 JASON KREGER 09/25/2014 09/26/2014 GET'N GO #2 $38.65 JASON KREGER 09/27/2014 09/29/2014 SHERATON HOTELS $266.02 JASON KREGER 09/27/2014 09/29/2014 SHERATON HOTELS $254.37 JASON KREGER 10/02/2014 10/03/2014 UNIFORMS UNLIMITED INC.$143.10 BRETT KROLL 09/19/2014 09/22/2014 UNIFORMS UNLIMITED INC.$453.44 DAVID KVAM 09/21/2014 09/22/2014 NORTH BRANCH COUNTY $21.64 DAVID KVAM 09/22/2014 09/23/2014 PANERA BREAD #1305 $59.09 DAVID KVAM 09/29/2014 10/01/2014 UNIFORMS UNLIMITED INC.($153.49)DAVID KVAM 09/29/2014 10/01/2014 UNIFORMS UNLIMITED INC.$298.99 DAVID KVAM 10/01/2014 10/02/2014 UNIFORMS UNLIMITED INC.$628.99 DAVID KVAM 10/01/2014 10/02/2014 MN STATE FIRE CHIEFS ASSO $240.00 MICHAEL LOCHEN 10/01/2014 10/02/2014 U OF M CCE NONCREDIT $245.00 STEVE LOVE 09/20/2014 09/22/2014 REGAL AUTO WASH XX $7.00 STEVE LUKIN 09/22/2014 09/23/2014 EMERGENCY APPARATUS MAINT $849.13 STEVE LUKIN G1, Attachment 1 Council Packet Page Number 26 of 95 09/22/2014 09/23/2014 EMERGENCY APPARATUS MAINT $2,544.97 STEVE LUKIN 09/22/2014 09/23/2014 EMERGENCY APPARATUS MAINT $1,196.93 STEVE LUKIN 09/22/2014 09/23/2014 EMERGENCY APPARATUS MAINT $1,622.61 STEVE LUKIN 09/22/2014 09/23/2014 EMERGENCY APPARATUS MAINT $1,287.94 STEVE LUKIN 09/22/2014 09/23/2014 EMERGENCY APPARATUS MAINT $1,365.72 STEVE LUKIN 09/22/2014 09/23/2014 EMERGENCY APPARATUS MAINT $1,641.01 STEVE LUKIN 09/22/2014 09/23/2014 EMERGENCY APPARATUS MAINT $1,438.10 STEVE LUKIN 09/22/2014 09/23/2014 EMERGENCY APPARATUS MAINT $1,347.42 STEVE LUKIN 09/23/2014 09/24/2014 OVERHEAD DOOR COMP $961.15 STEVE LUKIN 09/23/2014 09/24/2014 MENARDS 3022 $3.73 STEVE LUKIN 09/25/2014 09/29/2014 THE HOME DEPOT 2801 $30.58 STEVE LUKIN 09/26/2014 09/29/2014 KIDDE FIRE TRAINERS BASE $353.37 STEVE LUKIN 09/26/2014 09/29/2014 OVERHEAD DOOR COMP $184.45 STEVE LUKIN 09/30/2014 10/01/2014 IN *EMERGENCY RESPONSE SO $1,130.07 STEVE LUKIN 10/02/2014 10/02/2014 COMCAST CABLE COMM $2.25 STEVE LUKIN 09/25/2014 09/29/2014 A-1 LAUNDRY $74.99 SASHA MEYER 09/27/2014 09/29/2014 CVS PHARMACY #1751 Q03 $3.49 SASHA MEYER 10/01/2014 10/02/2014 WELCOME WAGON $138.00 SASHA MEYER 10/02/2014 10/03/2014 4IMPRINT $441.90 SASHA MEYER 09/23/2014 09/25/2014 BOUND TREE MEDICAL LLC $25.49 MICHAEL MONDOR 09/24/2014 09/26/2014 BOUND TREE MEDICAL LLC $20.58 MICHAEL MONDOR 09/24/2014 09/26/2014 HEALTHEAST CARE SYSTEM $50.00 MICHAEL MONDOR 09/29/2014 10/01/2014 SAFE KIDS WORLDWIDE $85.00 MICHAEL MONDOR 09/29/2014 10/01/2014 SAFE KIDS WORLDWIDE $85.00 MICHAEL MONDOR 09/29/2014 10/01/2014 SAFE KIDS WORLDWIDE $85.00 MICHAEL MONDOR 09/30/2014 10/02/2014 BOUND TREE MEDICAL LLC $1,033.36 MICHAEL MONDOR 09/22/2014 09/23/2014 INTOXIMETERS $575.00 MICHAEL NYE 10/01/2014 10/03/2014 DISTRICT - 3066 BLAINE $82.70 ERICK OSWALD 09/18/2014 09/22/2014 OFFICE DEPOT #1090 $195.70 MARY KAY PALANK 10/01/2014 10/03/2014 OFFICE DEPOT #1090 $73.49 MARY KAY PALANK 09/12/2014 09/26/2014 BORGEN RADIATOR CO $214.80 STEVEN PRIEM 09/18/2014 09/22/2014 WHEELCO BRAKE &SUPPLY $74.52 STEVEN PRIEM 09/19/2014 09/22/2014 TERMINAL SUPPLY, INC.$49.16 STEVEN PRIEM 09/19/2014 09/22/2014 AN FORD WHITE BEAR LAK $48.95 STEVEN PRIEM 09/19/2014 09/22/2014 POLAR CHEVROLET MAZDA $506.16 STEVEN PRIEM 09/22/2014 09/23/2014 AUTO PLUS LITTLE CANADA $110.86 STEVEN PRIEM 09/23/2014 09/24/2014 AN FORD WHITE BEAR LAK $44.02 STEVEN PRIEM 09/23/2014 09/24/2014 BAUER BUILT TIRE 18 $226.20 STEVEN PRIEM 09/24/2014 09/25/2014 FACTORY MTR PTS #1 $430.98 STEVEN PRIEM 09/24/2014 09/25/2014 AUTO PLUS LITTLE CANADA $168.37 STEVEN PRIEM 09/24/2014 09/25/2014 PIONEER RIM & WHEEL HQ $64.27 STEVEN PRIEM 09/24/2014 09/25/2014 PIONEER RIM & WHEEL HQ $49.94 STEVEN PRIEM 09/24/2014 09/25/2014 GOODYEAR AUTO SRV CT 6920 $52.00 STEVEN PRIEM 09/24/2014 09/25/2014 BAUER BUILT TIRE 18 $1,092.64 STEVEN PRIEM 09/25/2014 09/26/2014 AN FORD WHITE BEAR LAK ($48.95)STEVEN PRIEM 09/25/2014 09/26/2014 PIONEER RIM & WHEEL HQ $98.86 STEVEN PRIEM 09/25/2014 09/26/2014 AN FORD WHITE BEAR LAK $93.83 STEVEN PRIEM 09/25/2014 09/26/2014 POLAR CHEVROLET MAZDA $145.68 STEVEN PRIEM 09/25/2014 09/29/2014 VERMEER PACIFIC $45.14 STEVEN PRIEM 09/26/2014 09/29/2014 KATH FUEL OFFICE $105.96 STEVEN PRIEM 09/30/2014 10/01/2014 UNLIMITED SUPPLIES INC ($265.77)STEVEN PRIEM 09/30/2014 10/01/2014 UNLIMITED SUPPLIES INC ($102.42)STEVEN PRIEM 09/30/2014 10/01/2014 AUTO PLUS LITTLE CANADA $36.37 STEVEN PRIEM 09/30/2014 10/02/2014 WHEELCO BRAKE &SUPPLY $31.85 STEVEN PRIEM 09/30/2014 10/02/2014 PIRTEK MIDWAY $78.47 STEVEN PRIEM 09/30/2014 10/02/2014 ZIEGLER INC - RETAIL $50.56 STEVEN PRIEM G1, Attachment 1 Council Packet Page Number 27 of 95 10/01/2014 10/02/2014 POMP'S TIRE #021 $1,205.46 STEVEN PRIEM 10/01/2014 10/02/2014 AUTO PLUS LITTLE CANADA $59.15 STEVEN PRIEM 10/01/2014 10/02/2014 AUTO PLUS LITTLE CANADA $5.68 STEVEN PRIEM 10/01/2014 10/02/2014 AUTO PLUS LITTLE CANADA $301.44 STEVEN PRIEM 10/01/2014 10/03/2014 WHEELCO BRAKE &SUPPLY $31.85 STEVEN PRIEM 10/01/2014 10/03/2014 PIRTEK MIDWAY $286.38 STEVEN PRIEM 10/02/2014 10/03/2014 DEE ZEE $26.00 STEVEN PRIEM 09/24/2014 09/25/2014 CONTINENTAL RESEARCH COR $176.34 KELLY PRINS 09/26/2014 09/29/2014 PARK SUPPLY OF AMERICA IN $182.40 KELLY PRINS 10/01/2014 10/03/2014 HENRIKSEN ACE HARDWARE $4.58 JUSTIN PURVES 09/24/2014 09/25/2014 SPOKESMAN RECORDER PUBL $172.13 TERRIE RAMEAUX 09/22/2014 09/23/2014 HILLYARD INC MINNEAPOLIS $344.71 MICHAEL REILLY 09/30/2014 10/01/2014 HILLYARD INC MINNEAPOLIS $580.04 MICHAEL REILLY 09/30/2014 10/01/2014 HILLYARD INC MINNEAPOLIS $306.40 MICHAEL REILLY 09/29/2014 10/01/2014 APPOINTMENT-PLUS/STORMSOU $49.00 LORI RESENDIZ 10/01/2014 10/03/2014 SCW FITNESS EDUCATION $270.00 LORI RESENDIZ 09/24/2014 09/25/2014 CUB FOODS-SUN RAY $35.79 AUDRA ROBBINS 09/22/2014 09/23/2014 VIKING INDUSTRIAL CENTER $741.00 ROBERT RUNNING 09/22/2014 09/23/2014 MENARDS 3059 $7.46 ROBERT RUNNING 09/22/2014 09/23/2014 LILLIE SUBURBAN NEWSPAPE $38.25 DEB SCHMIDT 09/30/2014 10/01/2014 GOTOCITRIX.COM $20.36 PAUL SCHNELL 09/25/2014 09/29/2014 ON SITE SANITATION INC ($6.30)SCOTT SCHULTZ 09/26/2014 09/29/2014 USA MOBILITY WIRELE $16.09 SCOTT SCHULTZ 09/27/2014 09/29/2014 CINTAS 60A SAP $343.26 SCOTT SCHULTZ 09/27/2014 09/29/2014 CINTAS 60A SAP $55.59 SCOTT SCHULTZ 10/01/2014 10/02/2014 FLEXIBLE PIPE TOOL COMPAN $174.30 SCOTT SCHULTZ 10/02/2014 10/03/2014 G&K SERVICES AR $1,684.09 SCOTT SCHULTZ 09/29/2014 10/01/2014 A-1 LAUNDRY $42.85 CAITLIN SHERRILL 09/30/2014 10/01/2014 AMAZON SERVICES-KINDLE ($2.13)CAITLIN SHERRILL 10/02/2014 10/02/2014 ULINE *SHIP SUPPLIES $120.02 MICHAEL SHORTREED 10/03/2014 10/03/2014 COMCAST CABLE COMM $70.60 MICHAEL SHORTREED 09/22/2014 09/23/2014 PUBLIC AGENCY TRAINING C $425.00 JOANNE SVENDSEN 09/22/2014 09/24/2014 GRAND VIEW LODGE & TENNIS $220.00 JOANNE SVENDSEN 09/26/2014 09/29/2014 AMAZON MKTPLACE PMTS $71.19 CHRIS SWANSON 09/26/2014 09/29/2014 AMAZON MKTPLACE PMTS $39.55 CHRIS SWANSON 09/30/2014 10/01/2014 ACT*RAM/SWANA CONF $240.00 CHRIS SWANSON 09/24/2014 09/25/2014 RAINBOW #7300 $4.36 JAMES TAYLOR 10/01/2014 10/03/2014 GRUBERS POWER EQUIPMENT $18.18 TODD TEVLIN 09/19/2014 09/22/2014 L A POLICE GEAR INC $145.99 JAY WENZEL 09/19/2014 09/22/2014 UNIFORMS UNLIMITED INC.$159.84 JAY WENZEL 10/01/2014 10/02/2014 CONTINENTAL SAFETY EQUI $122.10 JEFF WILBER 09/19/2014 09/22/2014 AMAZON.COM $20.21 SUSAN ZWIEG 09/21/2014 09/22/2014 AMAZON.COM $44.95 SUSAN ZWIEG $61,431.37 G1, Attachment 1 Council Packet Page Number 28 of 95 G2 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Gayle Bauman, Finance Director DATE: October 15, 2014 SUBJECT: Approval of Annual Maplewood Historical Society Payment Introduction On September 11, 2001, the City Council approved a motion to include a $2,000 payment to the Maplewood Historical Society in the city’s budget each year. This year’s payment of $2,000 needs to be authorized. Budget Impact This annual payment has been incorporated in the 2014 Budget. Recommendation Council authorization is needed annually to make the $2,000 payment because it is not a required payment. Staff is asking the council to approve the payment for 2014. Council Packet Page Number 29 of 95 G3 MEMORANDUM TO: FROM: DATE: Melinda Coleman, Interim City Manager Karen Haag, Citizen Services Director October 22, 2014 SUBJECT: Approval of Clarification to September 22, 2014 City Council Meeting Minutes, Item G13 Introduction At the October 13, 2014 City Council Meeting, Councilmember Abrams requested that item G13 of the September 22, 2014 City Council Meeting Minutes be amended to reflect the discussion regarding the $76,000 for the Fiber Optics Install for the South Fire Station. Budget Impact None Recommendation Approve amended minutes, item G13, of the September 22, 2014 City Council Meeting. Attachment 1.September 22, 2014 City Council Meeting Minutes, Page 9 Council Packet Page Number 30 of 95 September 22, 2014 City Council Meeting Minutes 9 Councilmember Juenemann moved to approve to enter into a 5-year agreement with MindMixer to gather citizen input at $2,000 per year. Seconded by Councilmember Cardinal Ayes – All The motion passed. 13. Approval to Install Fiber Optics for South Fire Station Fire Chief Lukin gave the staff report. IT Director Fowlds and Finance Director Bauman answered questions of the council. Councilmember Abrams requested that the expenditure of $76,000 for the Fiber Optics Install for the South Fire Station come from the South Fire Station Project or from the sale of one of the fire stations that the City has for sale. The funds are not to come from the General Fund or the Information Technology Budget. Councilmember Juenemann moved to approve to spend up to $76,000 for the installation of fiber optics for the South Fire Station. Seconded by Councilmember Cardinal Ayes – All The motion passed. 14. Approval to Purchase Security System for South Fire Station Councilmember Juenemann moved to approve to purchase the security system for the South Fire Station in an amount not to exceed $14,000. Seconded by Councilmember Cardinal Ayes – All The motion passed. 15. Approval to Renew Ramsey County GIS Users Group (RCGISUG) Joint Powers Agreement Councilmember Juenemann moved to approve to renew Maplewood’s membership with the Ramsey County GIS User’s Group through December 31, 2017 in the amount of $3,828.41 on an annual basis. Seconded by Councilmember Cardinal Ayes – All The motion passed. 16. Ap proval to Accept Donation From Maplebrook Pet Care Center for the Purchase of Ballistic Vests for Police K-9’s Councilmember Juenemann moved to approve the Resolution Accepting the Donation made by Maplebrook Pet Care Center in the amount of $2,500 to purchase Ballistic Vests for the Police K-9’s. G3, Attachment 1 Council Packet Page Number 31 of 95 G4 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Karen Haag, Citizen Services Director DATE: October 20, 2014 SUBJECT: Approval of an Annual Currency Exchange License Renewal for EZ Cash Maplewood LLC, 3035 White Bear Avenue Introduction A currency exchange license renewal application has been submitted to the Minnesota Department of Commerce by EZ Cash Maplewood LLC to continue their operation at 3035 White Bear Avenue N for 2014. The renewal application included the names of the officers and owners of the licensee, background checks on each of the owners and officers from the Minnesota Bureau of Criminal Apprehension, a fee schedule of all fees to be charged by the currency exchange office, a $10,000 surety bond valid through December 31, 2015 and the $550.00 renewal fee. Background Minnesota Statutes Chapter 53A.04 requires the Department of Commerce to submit any application for licensure as a currency exchange to the governing body of the municipality in which the currency exchange conducts business. After consulting with Chief Schnell, there is nothing on record that would prohibit Council from approving the annual currency exchange license renewal; they are a good member of the business community. Budget Impact None Recommendation It is recommended that Council approve the currency exchange license renewal for EZ Cash Maplewood, LLC. Attachments None Council Packet Page Number 32 of 95 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Michael Martin, AICP, Planner DATE: October 21, 2014 SUBJECT: Approval of a Conditional Use Permit Review, Xcel Substation, 1480 County Road D Introduction The conditional use permit (CUP) for the Xcel Energy Substation Facility is due for its annual review. The CUP allows Xcel Energy to operate and expand the electrical substation and related electrical system operations on the existing 28-acre site. In addition, the CUP allows Xcel Energy to operate its wood chip and brush transfer operation on the property. Background February 3, 1972: The city council approved a special use permit (now known as a conditional use permit) for NSP (now Xcel Energy) to construct an electric substation for the site on County Road D. March 10, 2008: The city council approved a conditional use permit for Xcel Energy to have and expand the electrical substation and related electrical system operations and a wood chipping and transfer operation on the property at 1480 County Road D. March 23, 2009 and March 22, 2010: The council reviewed this CUP and agreed to review it again in one year. April 25, 2011: The council reviewed this CUP and agreed to review again in six months to check on the status of ten replacement trees that needed to be planted. October 21, 2011, October 22, 2012 and October 27, 2013: The council reviewed this CUP and agreed to review it again in one year. Discussion The conditions of the CUP require that Xcel Energy prepare an annual report and submit it to the city regarding the wood chipping and chip removal activities on their site. Xcel Energy’s Vegetation Management department submitted this report to city staff on September 17, 2014. The following information details the total of brush and wood that were dumped and transferred through the Kohlman transfer site in 2013. Historical data from 2008, 2009, 2010, 2011 and 2012 are also included for reference. G5 Council Packet Page Number 33 of 95 2 • 2013 – A total of 15,030 yards of wood chips were transferred • 2012 – A total of 6,390 yards of wood chips were transferred • 2011 – A total of 9,760 yards of wood chips were transferred • 2010 – A total of 6,000 yards of wood chips were transferred • 2009 (Feb. 2009 to Feb 2010) – A total of 16,144 yards of wood chips were transferred • 2008 – A total of 19,650 yards of wood chips were transferred All other conditions of the CUP are being met. Budget Impact None. Recommendation Review the conditional use permit for Xcel Energy’s electrical substation and related electrical system operations in one year. Attachments 1. Location Map 2. Site Plan 3. Planting Plan 4. City council minutes, March 10, 2008 p:sec 3/Xcel Substation – CUPRev1014 G5 Council Packet Page Number 34 of 95 COUNTY ROAD D §¨¦694 BEAM AVEUV19HAZELWOOD STHAZELWOOD ST£¤61 COUNTY RD D CT L E G A C Y PKWY ST JOHN'S BLVD COUNT Y RO AD D GERMAIN STCHAMBERLAIN STWO O DLYNN AVECOTTAGE LNLocation Map 1480 County Road D East Xcel Substation ´Attachment 4 page #2Bike TrailSITE Council Packet Page Number 35 of 95 Council Packet Page Number 36 of 95 Council Packet Page Number 37 of 95 March 10, 2008 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, March 10, 2008 Council Chambers, City Hall Meeting No. 08-08 J. UNFINISHED BUSINESS 1. Conditional Use Permit – Xcel Energy Electrical Substation (1480 County Road D). a. Planner, Ken Roberts gave the report and answered questions of the council. i. Dale Trippler, Planning Commission representative gave a report from the Planning Commission. ii. Chris Rogers, Siting and Land Rights Agenda representing Xcel Energy, addressed the council. iii. Dennis Phalen, Supervisor of Vegetation Management for Xcel Energy, addressed and answered questions of the council. iv. Elizabeth Sletten, 2747 Clarence Street North, Maplewood. Ms. Sletten spoke regarding her strong disapproval of this project due to alleged health concerns. Mayor Longrie moved to approve the resolution approving a conditional use permit for Xcel Energy to have and expand the electrical substation and related electrical system operations and a wood chipping and transfer operation on their property at 1480 County Road D. The city bases this approval on the findings required by the ordinance and is subject to the following conditions: CONDITIONAL USE PERMIT RESOLUTION 08-03-032 WHEREAS, Mr. Chris Rogers, representing Xcel Energy, applied to Maplewood for a conditional use permit for the expansion of the existing electrical substation and for a wood chipping and transfer operation at 1480 County Road D. WHEREAS, this permit applies to the property on the south side of old County Road D and north and west of new County Road D in Maplewood. The legal description is: Registered Land Survey 262, Subject to Roads, Tract A (PIN 03-29-22-21-0002) WHEREAS, the history of this conditional use permit is as follows: 1. On February 2, 1972, the Maplewood City Council approved a special use permit for NSP (Northern States Power) to construct an electrical substation on the subject property. 2. On February 19, 2008, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave persons at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission recommended that the city council approve the conditional use permit. 3. On March 10, 2008, the city council discussed the proposed conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit revision, because: G5, Attachment 4 Council Packet Page Number 38 of 95 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction and activities on the site shall follow the site and project plans dated January 18, 2008 as approved by the city. City staff may approve minor changes to these plans and the city council must approve major changes to the approved plans. These plans shall include the planting of at least 10 trees on the southeast corner of the site as shown on submitted planting plan. Xcel Energy shall replace any of the trees they plant if they are damaged or die. 2. Any fence over six feet tall requires a building permit issued by the city. The city building official will require the submittal of a structural plan for the proposed fence approved by a registered engineer with the building permit materials. 3. Xcel Energy must start the installation of the new transformer and associated site work within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 4. Xcel Energy shall prepare an annual report and submit it to the city about the wood chipping and chip removal activities on their site. This report shall include documentation about the dates and amount of materials the contractor removes from the site. 5. The city council shall review this permit in one year. The Maplewood City Council approved this resolution on March 10, 2008. Seconded by Councilmember Rossbach. Ayes – All The motion passed. G5, Attachment 4 Council Packet Page Number 39 of 95 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Michael Martin, AICP, Planner DATE: October 21, 2014 SUBJECT: Approval of a Conditional Use Permit Review, Maplewood Fire Station No. 1, 600 McKnight Road North Introduction The conditional use permit (CUP) for Maplewood Fire Station No. 1 located at 600 McKnight Road North is due for review. Background On October 28, 2013, the council approved the following for this site: 1. A conditional use permit for a public building 2. Design review for the building, site and landscape plans 3. A parking waiver for fewer spaces than code requires 4. A waiver from wetland buffer requirements Discussion The construction of the fire station is nearly complete. Staff recommends reviewing this project again in one year to check on progress and to ensure all conditions of approval are being met. Budget Impact None. Recommendation Review the conditional use permit for the Maplewood Fire Station No. 1 located at 600 McKnight Road North again in one year to check on the project’s progress. G6 Council Packet Page Number 40 of 95 Attachments 1. Location map 2. Site Plan 3. Landscape Plan 4. Building Elevations P:\SEC36\MCKNIGHT_00_Firestation 1 G6 Council Packet Page Number 41 of 95 Proposed Maplewood Fire StationLocation Map Attachment 1 3M Campus FireStation Council Packet Page Number 42 of 95 PROPOSEDFIRE STATIONNO. 1PROPOSEDFIRE STATIONNO. 1CITY OF MAPLEWOODFIRE STATION NO. 1IMPROVEMENTSCITY PROJECT 12-14SITE PLANCONDITIONAL USE / PUD APPLICATIONSEPTEMBER 2013PROJECT AREA G6, Attachment 2 Council Packet Page Number 43 of 95 AAAAAAABBBBBBBBBBBBAAAAAMMMMOOOOAAAASSSSPROPOSEDFIRE STATIONNO. 1(FFE 989)CITY OF MAPLEWOODFIRE STATION NO. 1IMPROVEMENTSCITY PROJECT 12-14PRELIMINARY LANDSCAPE PLANCOMMUNITY DESIGN REVIEW BOARD APPLICATIONSEPTEMBER 2013NOTES:PRELIMINARY PLANTING PLAN1"=30'-0"G6, Attachment 3 Council Packet Page Number 44 of 95 SHEET NO.FIRE STATION NO. 1IMPROVEMENTSCITY PROJECT 12-14CITY OF MAPLEWOODCity of Maplewood, MinnesotaDepartment of Public WorksEngineering DivisionRevisionsApp.DateNo.Short Elliott Hendrickson Inc.3535 Vadnais Center DriveSt. Paul, MN 55110-5196651.490.2000main| 651.490.2150fax800.325.2055toll free|www.sehinc.comSEH PROJECTISSUE DATEPROJECT MANAGERPROJECT DESIGNERDRAWN BY08/28/13LKBFJMNOT FORCONSTRUCTIONA001EXTERIORPERSPECTIVE122961A0011EXTERIOR PERSPECTIVEG6, Attachment 4Council Packet Page Number 45 of 95 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: DuWayne Konewko, Parks and Recreation Director Jim Taylor, Parks Manager DATE: October 27, 2014 SUBJECT: Approval of Purchase Order Change Amount for Robinhood Park Introduction Parks would like approval to make a $74.04 change to the Robinhood Park purchase order. Background Upon further review of the Robinhood Park Plan, staff made a decision to change one of the playground components that will give greater play value. This change resulted in a $74.04 change to what was approved by Council. The new purchase price is $24,756.60. Budget Impact Funding for this project will come from the Parks Allocation of General Tax Levy Dollars in the Capital Improvement Fund. Recommendation Staff recommends approving the new purchase price amount of $24,756.60. This is a $74.04 increase on what was previously approved. Attachments None G7 Council Packet Page Number 46 of 95 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Michael Thompson, Director of Public Works/City Engineer Steve Lukin, Fire Chief DATE: October 22, 2014 SUBJECT: Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 1, East Metro Public Safety Training Center Phase I Bid Package 3 Improvements Introduction The City Council will consider approving the attached resolution directing the modification of the existing construction contract for the East Metro Public Safety Training Center, Phase 1 Bid Package 3 Improvements, City Project 09-09. Background On March 10, 2014, the City Council awarded Miller Excavating, Inc. a construction contract for excavation and grading, utility works, a traffic signal, roadway improvements and the Marshlands trail work at the East Metro site in the amount of $762,490.40. There have been no change orders to the contract to date. Discussion The modifications include the following: Purchase Water Meter from St. Paul Regional Water Services Requirements (Addition) During the development of plans and specifications for the project, coordination with SPRWS was necessary to obtain the correct meter manhole/vault and specifications for the meter installation. SPRWS indicated that the manhole/vault was to be constructed as shown in the detail they provided and the contractor would be responsible for constructing the manhole/vault. SPRWS indicated that they would provide the meter for installation by the contractor. When the contractor went to obtain the meter for installation, SPRWS indicated that they were required to purchase the meter. The requirement to purchase was not previously indicated in the specifications or details provided by SPRWS. Staff directed the contractor to purchase the meter and submit a change order for the purchase amount. Pick Up Signal Parts from Public Works (Addition) The signal portion of work was originally planned to be constructed in 2013 and the lead time for signal mast arms and poles was 3 to 5 months. These longer lead time parts were ordered separately to allow the signal system to be installed within the original schedule. These parts were required to be picked up at Maplewood Public Works by the contractor for Bid Package 3. G8 Council Packet Page Number 47 of 95 Mill Loop Detectors in Concrete (Addition) Prior to milling the loop detectors in the bituminous pavement in the new intersection area, a MnDOT representative informed the contractor that they may encounter concrete below the bituminous pavement. The contractor requested a change order to mill the concrete as the specifications indicated bituminous pavement and the level of work required to mill into concrete would be greater. The initial estimate was for up to eight (8) loops that would hit concrete pavement. In the field, only four (4) of the loops required milling into concrete. This was required to get the loop detectors at the required depth below the roadway surface. New Signal Cables (Addition) The original plans as approved by MnDOT for the signal system provided for reusing the existing signal cables. In March, prior to commencing construction, MnDOT Traffic staff determined that they wanted to replace the signal cables instead of salvaging and reusing them. A total of 2750 lineal feet of cable was replaced as part of this change requested by MnDOT. The change order costs are summarized below: Change Order #1 Unit Quantity Amount . 1 Purchase Meter from SPRWS LS 1 $10,709.00 2 Pick Up Signal Parts at City LS 1 $1,540.00 3 Mill Signal Loops in Concrete EA 4 $1,958.00 4 Replace Signal Cables LS 1 $6,875.00 Net Project Cost Increase $21,082.00 Budget Approval of Change Order No. 1 will increase the project construction contract amount by $21,082.00 from $762,490.40 to $783,572.40. No adjustments to the approved project budget are needed at this time. Recommendation Staff recommends that the City Council approve the attached Resolution Directing Modification of Existing Construction Contract, Change Order No. 1, for the East Metro Public Safety Training Center Phase I Bid Package 3 Improvements, City Project 09-09. Attachments 1. Resolution Directing Modification of Existing Construction Contract, Change Order No. 1 2. Change Order Form G8 Council Packet Page Number 48 of 95 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 09-09, PHASE 1 BID PACKAGE 3 - CHANGE ORDER NO. 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 09-09, East Metro Public Safety Training Center Phase I Bid Package 3 Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 09-09, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The mayor and city engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 which is an increase of $21,082.00. The revised contract amount is $783,572.40. Adopted by the Maplewood City Council on this 27th day of October 2014. G8, Attachment 1 Council Packet Page Number 49 of 95 G8, Attachment 2 Council Packet Page Number 50 of 95 G8, Attachment 2 Council Packet Page Number 51 of 95 PLUMBINGPERMITKatie RohrbacherDitch InspectionFinal InspectionPermit Clerk:SAINT PAUL REGIONAL WATER SERVICESEngineering Division / Plumbing1900 Rice StreetSaint Paul, MN 55113- 6810651- 266- 6270Call between 7:30 - 9:00 am to arrange for inspection.PENALTY NOTICE:The ordinance provides that a permit must be obtainedbefore work is started and inspection madebefore water is turn on when value exceeds $600.00PERMIT # :14 - 200148CONTRACTOR:CAPRA'S UTILITIES INCISSUED DATE:05/02/2014TYPE OF WORK:New BuildingJOB SITE ADDRESS:1881 CENTURY AVE NPLUMBING INSPECTOR:Inside - NewPermit Details:Size of Meter: 8Remarks:___________________________________________________________________________________________________________________________________________________________________________10,709.0076.0010,628.005.00FEESInside Commercial - Base FeeNew Meter Setting FeeState SurchargeTOTALG8, Attachment 2 Council Packet Page Number 52 of 95 From:John Gray To:Ron Leaf Cc:Jeff Thene Subject:Re: Fw:Picking Up Signal Equipment at City Date:05/05/2014 07:18 AM Ron, Specs did call for poles to be shipped to the project site, and I was unaware until the precon that the City had taken shipment of the poles. Thus, Premier Electric's request for additional funds is reasonable in that they need to mobilize and provide services to load and transport these poles to the intersection. Their request for around $1,500 for this work seems reasonable, given the amount of labor and time it will take to load and transport five signal poles (some with longer mast arms) to the site. I do not see any concerns with their request or cost at this time. John M. Gray, PE | Senior Professional Traffic Engineer SEH | 3535 Vadnais Center Drive | St, Paul, MN 55110 651.490.2073 direct | 651.402.4383 cell | 651.490.2150 fax www.sehinc.com SEH--Building a Better World for All of Us ź Ron Leaf---05/03/2014 04:21:58 PM---Ron and Jeff, I have received a request from Premier Electric for additional costs they will incur to pickup the signal equipm From:Ron Leaf/seh To:John Gray/seh, Jeff Thene/seh, Date:05/03/2014 04:21 PM Subject:Fw:Picking Up Signal Equipment at City John. Does this sound right. If so, is it reasonable. Sent from Lotus Traveler Office - Miller Excavating, Inc. --- Picking Up Signal Equipment at City --- From:"Office - Miller Excavating, Inc." <pmillerexc@aol.com> To "" <jthene@sehinc.com>, "" <rleaf@sehinc.com> Date:Sat, May 3, 2014 1:00 PM Subject Picking Up Signal Equipment at City Ron and Jeff, I have received a request from Premier Electric for additional costs they will incur to pickup the signal equipment at the City of Maplewood. The specs indicate that they would need to coordinate delivery rather than G8, Attachment 2 Council Packet Page Number 53 of 95 self perform the pickup at City Hall. They are requesting $1540.00 to pick up the materials at the City of Maplewood garage and bring them to the jobsite. Please let me know your thoughts. Regards, Steve St. Claire Miller Excavating, Inc. G8, Attachment 2 Council Packet Page Number 54 of 95 City of Maplewood 1830 County Road B East 3636 Stagecoach Trail North Maplewood, MN 55109 Stillwater, MN 55802 Phone:651-249-2000 Phone:651-439-1637 Fax:651-249-2009 Fax:651-351-7210 Attn:John Gray @ SEH, Inc.Web:www.millerexc.com Project:East Metro Public Safety Training Center - Phase I Date: Maplewood, MN Estimator:Steve St. Claire PCO# 4: LOOP MILL IN (Revised) ITEM DESCRIPTION UNIT QTY U.P.AMOUNT 1 Mill Loops into Concrete Roadbed Below Bituminous EA 8 $489.50 $3,916.00 TOTAL INCREASE PCO # 4 $3,916.00 PROJECT NOTES 1. Payment due within 30 days of initial invoice. 2. Bond included. 3. Retainage as withheld by Owner. 4. Information provided in RFI indicated concrete beneath bituminous roadway. Miller Excavating, Inc. June 12, 2014 Page 1 of 1 G8, Attachment 2 Council Packet Page Number 55 of 95 G8, Attachment 2 Council Packet Page Number 56 of 95 G9 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Mychal Fowlds, IT Director DATE: October 20, 2014 SUBJECT: Approval of Resolution Directing Modification of Existing Construction Contract, Change Order 7 with Jorgenson Construction, Police Department Expansion Project – Phase 3 Introduction The City Council will consider approving the attached resolution directing the modification of the existing construction contract for the Police Department Expansion Project – Phase 3. Background On October 28, 2013, the Council awarded Jorgenson Construction a construction contract for the build out of offices and modification of existing areas in 1830 County Road B East in the amount of $2,185,000. There have been 6 change orders to the contract to date. Window Removal & Lunch Room Changes (Increase) The demolition and removal of the windows that used to look in on Dispatch were not originally to be removed. Removing the windows greatly improves the use of the room. This item also included the addition of bar height electrical outlets in the lunch room. Card Reader Changes (Decrease) With some of the changes that were made with the front lobby we no longer had a need for some of the electronic lock locations that were originally included in the contract and were therefore removed or relocated. Remove Sidewalk Work (Decrease) In the short term the front walk of City Hall was improved by Public Works last year. In the long term, after discussing the project with Public Works, this work will be done by staff if needed in the future. No Need to Paint Garage Wall (Decrease) The contract originally called for the painting of the existing brick wall in the new Police garage. As this was solely for aesthetics and given that the existing brick is in good shape and looks quite nice the painting was not needed. Patch Wall in Restrooms (Increase) Per code, some of the existing fixtures needed to be moved in 2 of the restrooms. This item covers the patching of the old locations. Change Restroom Door Hardware (Decrease) Slight change in door hardware to the remodeled restrooms in the Police Department. Changed to a deadbolt lock for ADA compliance. Council Packet Page Number 57 of 95 G9 Remove Sink & Replace with Floor Drain (Increase) The original contract called for the patching of the wall that lead to the janitor’s closet that backed up to the property room. It did not, however, call out the removal of the slop sink. A drain is needed in the property room but having a slop sink on the floor limits our use of the space directly above it. Removing the sink and replacing it with a floor drain was the best long term solution and greatly improves the usability of that area of the property room. Paint New Customer Service Area (Increase) All of the work for the remodeling of the front lobby area was included in a previous change order except for the painting of 3 rooms. This work was missed in the initial change order. Add Lights to Storage Room & Place Garage Door on Generator (Increase) Access to our emergency generator was changed slightly with the construction. This new access area however did not show any lights on the original construction documents. This items included adding lighting. This item also includes the addition of the main Police garage door to our emergency power. In the original construction documents it was not specified to be done as such. Relocate Air Purifier in Property Room (Increase) A wall that was removed in the property room had an air purifier installed on it. The removal of the wall was called out in construction documents but not the electrical work to move the air purifier. Change Roll Call Flooring to Carpet (Decrease) The new roll call room was changed to be polished concrete. Due to the fact that half of this room was where the old showers used to be the concrete in half of the room would look strikingly different from the other half and therefore it was decided to simply install carpet in that space. Electrical Changes (Increase) During the construction of both of the front lobby areas staff noticed the need for additional power at some locations. One of which will power the forthcoming, wall mounted solar kiosk. This item includes those staff initiated changes. This item also includes the installation of light switches in 2 areas in the Police Department that were missed on the original construction documents. Relocate Wheel Stops in Garage (Increase) The original construction documents called for the stops to be installed 24” from the wall. Staff noticed that this would do little to stop a larger Police vehicle from hitting the wall so to allow them to do their function the stops needed to be moved further out from the wall. This item includes that work. No Fence Replacement (Decrease) Staff is not completely sure of the future use of the area in the rear of the Police Department. To keep our options open, there is no need for the replacement of the chain link fence at this time. Repaint Women’s Locker Room (Increase) It was called to our attention that the color that was to be an accent wall in the locker rooms was not very well received. Upon further investigation, what looks good on a small color swatch does not always look good on a large wall. This item includes the repainting of the walls in the Women’s locker room to the standard locker room color. The change order costs are summarized below: Change Order #7 Amount 1 Window Removal & Lunch Room Changes $ 2,566.00 Council Packet Page Number 58 of 95 G9 2 Card Reader Changes $ (336.00) 3 Remove Sidewalk Work $ (9,600.00) 4 No Need to Paint Garage Wall $ (788.00) 5 Patch Wall in Restrooms $ 356.00 6 Change Restroom Door Hardware $ (17.00) 7 Remove Sink & Replace with Floor Drain $ 1,138.00 8 Paint New Customer Service Area $ 2,385.00 9 Add Lights & Place Garage Door on Generator $ 2,047.00 10 Relocate Air Purifier in Evidence Room $ 424.00 11 Change Roll Call Flooring to Carpet $ (432.00) 12 Electrical Changes $ 2,013.00 13 Relocate Wheel Stops in Garage $ 504.00 14 No Fence Replacement $ (1,228.00) 15 Repaint Women’s Locker Room $ 814.00 $ (184.00) Budget Impact Approval of Change Order No. 7 will decrease the project construction contract amount by $184.00 from $2,318,223 to $2,318,039. No adjustments to the approved budget are needed at this time. Recommendation Staff recommends that the council approve the attached Resolution Directing Modification of Existing Construction Contract, Change Order No. 7, for the Police Department Expansion Project – Phase 3. Attachments 1. Resolution Directing Modification of Existing Construction Contract, Change Order No. 7 2. Change Order Form Council Packet Page Number 59 of 95 G9, Attachment 1 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT POLICE DEPARTMENT EXPANSION PROJECT - PHASE 3, CHANGE ORDER NO. 7 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Police Department Expansion Project – Phase 3, and has let a construction contract pursuant to Minnesota Statutes, Chapter 475, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Police Department Expansion Project – Phase 3, Change Order No. 7. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Mayor is hereby authorized and directed to modify the existing contract by executing said Change Order No. 7. Adopted by the Maplewood City Council on this 27th day of October 2014. Council Packet Page Number 60 of 95 G9, Attachment 2 CHANGE ORDER CITY OF MAPLEWOOD PROJECT NAME: Police Department Expansion Project - Phase 3 CONTRACTOR: Jorgenson Construction CHANGE ORDER NO.: Seven (7) DATE: October 27, 2014 The following changes shall be made in the contract documents: CHANGE ORDER NO. 7 Item No. Item Description Amount 1 Window Removal & Lunch Room Changes $ 2,566.00 2 Card Reader Changes $ (336.00) 3 Remove Sidewalk Work $ (9,600.00) 4 No Need to Paint Garage Wall $ (788.00) 5 Patch Wall in Restrooms $ 356.00 6 Change Restroom Door Hardware $ (17.00) 7 Remove Sink & Replace with Floor Drain $ 1,138.00 8 Paint New Customer Service Area $ 2,385.00 9 Add Lights & Place Garage Door on Generator $ 2,047.00 10 Relocate Air Purifier in Evidence Room $ 424.00 11 Change Roll Call Flooring to Carpet $ (432.00) 12 Electrical Changes $ 2,013.00 13 Relocate Wheel Stops in Garage $ 504.00 14 No Fence Replacement $ (1,228.00) 15 Repaint Women’s Locker Room $ 814.00 $ (184.00) TOTAL SCHEDULE CO #7 $(184.00) CONTRACT STATUS: Original Contract: $2,185,000.00 Net Change of Prior Changes:$133,223.00 Change this Change Order: $(184.00) Revised Contract: $2,318,039.00 Recommended By: SEH, Inc. By: Date: Agreed to By: Jorgenson Construction By: Date: Approved By: City of Maplewood By: Date: Council Packet Page Number 61 of 95 G10 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Mychal Fowlds, IT Director DATE: October 20, 2014 SUBJECT: Approval to Enter Into Lease Agreement with North St. Paul for Use of Fiber Optics Introduction The City of Maplewood utilizes f iber optics to connect all remote sites back to our data centers. With the construction of the South Maplewood Fire Station we are now looking to provide that same level of connectivity to the new building. Background As stated above, staff has built our systems around the connectivity and capacity that is provided via our fiber optic infrastructure. The systems used at the South Fire Station will be no different. Our security systems, video surveillance systems and phones all operate over our network and with the bandwidth provided by fiber optics the sky is the limit as to what we can utilize them for. This is one of the reasons we’re able to extend our Policing efforts South. Fiber optics at our remote sites allow anyone working at those sites the same abilities as if they were located at our main campus. The transfer of digital evidence and in-squad video along with access to the secure applications needed by our Police Officers are all able to be easily accomplished with this level of service. With fiber optic connectivity we have the most reliable, scalable solution available. The cost of installing fiber optics is not cheap. That is why staff has been working with North St. Paul to explore the possibility of entering into a 20 year lease that would allow Maplewood use of some of their existing fiber optics. North St. Paul installed a substantial fiber optic network throughout much of their City and extended it south on Century/120. This segment still has some available capacity. This agreement allows Maplewood use of said fiber optics for 20 years with an option for up to 2 additional extension periods of up to 10 years each. Which, along with the previous fiber optics approved on September 22nd, would then provide connectivity back to Maplewood City Hall. The North St. Paul proposal includes 12 strands of fiber optics that run from Century and Minnehaha all the way back to Maplewood City Hall. Budget Impact The installation for this portion of fiber optics, in the amount of $129,329, will be funded from the South Fire Station project fund. In the event that the Fire Station project goes over budget, staff will utilize proceeds from the sale of the other fire stations to cover the cost overruns prior to moving forward with any upgrades to the Hazelwood and Gladstone stations. The fiber use agreement also includes the cost sharing of the annual maintenance fees. Annual maintenance covers locate tickets, locates and fiber repair. Our yearly share for the maintenance on 12 strands is $4,409.46 and will be paid from the IT Fund. The agreement also includes a provision stating that those maintenance costs are subject to an increase of up to 3% each year over the term of the agreement based on the actual maintenance costs. In other words, if actual maintenance costs increase the agreement allows for our cost sharing Council Packet Page Number 62 of 95 G10 to reflect that increase. Recommendation Staff recommends that the Council give approval to enter into an optical fiber use agreement with the City of North St. Paul to provide connectivity to the South Fire Station. Attachments 1. Optical Fiber Use Agreement Council Packet Page Number 63 of 95 1 OPTICAL FIBER USE AGREEMENT This agreement is between the City of North St. Paul ("City") and the City of Maplewood ("Grantee") collectively referred to as ("Parties"). The Parties are statutory cities and municipal corporations of the State of Minnesota. Recitals A. Under Minn. Stat. §471.59, subd. 10, the Parties are empowered to enter into agreements for the joint exercise of powers with other governmental units for public purposes. B. The Parties have the right to own telecommunications equipment for their own municipal use and to enter into agreements with other cities conveying title to or otherwise granting rights to use telecommunications facilities. C. The City owns and operates optical fiber and cable linking facilities as depicted in Diagram 1, attached and made a part of this Agreement, and Grantee is in need of optical fiber for its own uses. NOW THEREFORE, for valuable consideration, the parties agree as follows: SECTION ONE - JOINT AND COOPERATIVE AGREEMENT 1.1 The Effective Date of this Agreement shall be November 1, 2014 1.2 The Parties hereby form this Agreement pursuant to Minn. Stat. § 471.59, which allows two or more governmental units to jointly and cooperatively exercise any power common to the contracting parties or any similar powers. The purpose of the Agreement is to facilitate the cooperative use of optical fiber owned by the City at the time of this Agreement in accordance with the terms of this Agreement. The Parties intend to be governed by Subd. l (a) of Section 471.59 and do not hereby assume responsibility for the acts or omissions of the other party. 1.3 This Agreement shall terminate twenty (20) years from the Effective Date, unless terminated earlier by a material breach by either party' or extended for an additional period(s). Grantee shall have the right to extend this Agreement, or portions thereof, for consideration to be negotiated in good faith by the Parties, for up to two (2) additional extension periods of up to ten (10) years each, at Grantee's sole option. To extend, Grantee shall give the City six (6) months written notice of extension prior to the end of the applicable period. If the Parties are G10, Attachment 1 Council Packet Page Number 64 of 95 2 unable to finalize the terms of the extension, the Agreement shall remain in effect for the period of negotiations or dispute resolution process regarding the terms of extension. SECTION TWO - GRANT OF INDEFEASIBLE RIGHT TO USE 2.1 For purposes of this Agreement an "Indefeasible Right to Use" ("IRU") shall mean an irrevocable grant to fully possess, use and utilize the described facility granted, for all municipal purposes of the Grantee, but not for commercial profit purposes. 2.2 The City hereby grants to the Grantee an IRU of approximately thirty-one thousand (31,000) feet of optical fibers of the City's fiber optic cable system ("Optical Fiber") connecting the access points ("AP") as described in Diagram 1 - Map Segment Lengths as shared backbone, attached to and made a part of this Agreement. 2.3 Notwithstanding the grant of an IRU to Grantee, the City will continue to own and maintain the Optical Fiber to ensure continuous functionality. City response for repairs on the Optical Fiber segments will be with an intended goal of four hours of any reported trouble. Trouble or Outages should be reported to the City's Emergency Service Line at 651-747-2417. ' 2.4 City shall maintain responsibility for any maintenance, repair or relocation costs of the Optical Fiber. Grantee will reimburse City for a share of the maintenance costs referenced in paragraph 3.2 below. Except for the payments expressly provided for in this Agreement, Grantee is not responsible for any repair or relocation costs of the Optical Fiber. 2.5 The City's guarantee to Grantee of access to the Network is unconditional and shall not be affected by Grantee's use of the Metro I-net as a provider of information technology services or the Grantee's use of any other provider for equivalent services SECTION THREE - PAYMENT 3.1 Grantee shall pay the City $129,329.00 for the IRU for the twenty-year term of this Agreement. This cost will be paid upon invoice from the City and within Grantee's standard payment policies. If this Agreement is terminated prior to the full twenty (20) years; and said termination is not due to a material breach of Grantee, and if Grantee is thereby deprived of its full twenty (20) year IRU, Grantee shall be entitled to an equitable, pro rata recovery of this payment as appropriate. 3.2 Following pre-installation written notice from the City and satisfactory City installment, Grantee shall pay the reasonable one-time cost of future additional G10, Attachment 1 Council Packet Page Number 65 of 95 3 connections to the Optical Fiber. There will be no additional recurring cost to Grantee. 3.3 Grantee shall pay the City an annual recurring cost of $4,409.46 as Grantee's share of maintenance costs for the Optical Fiber. The City shall perform all maintenance on the Optical Fiber, which shall consist of Clearing of Locate Tickets, Locates and Fiber Repair. Maintenance costs are subject to an increase of up to 3% each year over the term of the Agreement, at the City's discretion and based on costs. These costs will be paid upon invoice from City and within Grantee standard payment policies. Grantee agrees to pay its share of federal or state taxes, if any, which may be imposed on the Optical Fiber during the term of this Agreement in accordance with the appropriate tax allocation between the City's ownership of the Optical Fiber and the Grantee's IRU. SECTION FOUR- PARTY REPRESENTATIVES - NOTICE 4.1 To assist the Parties in the day-to-day performance of this Agreement, to ensure compliance with the specifications and to provide ongoing consultation, representatives shall be designated by the Parties. The Parties shall inform each other, in writing, of any change in the designated representatives. At the time of execution of this Agreement the following persons are the designated representatives. 4.2 No representative established pursuant to this Section shall have authority to bind the City or Grantee, which may only be bound pursuant to action of the respective City Councils or by their express, written delegation of authority to a representative of the party. SECTION FIVE - REPRESENTATIONS AND WARRANTIES 5.1 The Parties have authority to enter into this Agreement upon approval by the respective City Councils and execution by the authorized representatives. 5.2 The City warrants that, pursuant to the requirements of this Agreement, and upon written notice of the City, it will promptly remedy any delays, omissions, or interruptions to the Network. The City further warrants that it has and shall maintain in full force and effect during this Agreement, and any extension to this Agreement, all necessary federal, state and local authorizations, permits and licenses to construct, operate and maintain the Network and provide access to the Network to the Grantee through the IRU. GRANTEE: CITY: Mychal Fowlds Scott Duddeck Information Technology Director Fire Chief/Public Works Director 1830 County Road B East 2400 Margaret Street North Maplewood, MN 55109 North Saint Paul, MN 55109 Voice: 651.249.2923 Voice: 651.747.2436 Email: mychal.fowlds@ci.maplewood.mn.us Email: scott.duddeck@ci.north-saint-paul.mn.us G10, Attachment 1 Council Packet Page Number 66 of 95 4 5.3 The City shall not create, or allow to be created, any lien on the Optical Fiber, the rights or title relating to the Optical Fiber, or any interest therein. If any third party to create such a lien, the City will promptly, at its own expense, take all necessary action to discharge any such lien and shall hold Grantee harmless from any and all costs resulting from such lien or action related to a lien. 5.4 The Parties represent that this Agreement does not conflict with any laws, including the cable franchises held by each Party. SECTION SIX – ASSIGNMENT AMENDMENTS, WAIVER, AND CONTRACT COMPLETE 6.1 Neither the City nor the Grantee may assign or transfer any rights or obligations under this Agreement without the prior written consent of the other Party. 6.2 Any amendment to this Agreement must be in writing and will not be effective until approved and executed by the City Council of each Party. 6.3 If either Party fails to enforce any provision of this Agreement, such failure does not waive the provision or the Party's right to enforce it or other provisions at a later time. 6.4 This Agreement contains all negotiations and agreements between the Grantee and the City. No other understanding regarding this Agreement, whether written or oral, may alter the express terms of this Agreement. 6.5 This Agreement is governed by an express covenant of good faith and fair dealing between the Parties. SECTION SEVEN - LIABILITY, INSURANCE AND INDEMNIFICATION 7.1 Each Party to this Agreement shall be liable for its own acts or omissions and those of its own employees. Neither Party shall be responsible for the acts of the other Party, its agents or employees. 7.2 Liability and damages arising from the Parties' acts and omissions are governed by the provisions of the Municipal Tort Claims Act, Minnesota Statutes, Chapter 466, the Minnesota Tort Claims Act, Section 471.59, and other applicable law. Each Party warrants that it is able to comply with the aforementioned liability requirements through an insurance or self-insurance program and that each has coverage consistent with the liability limits contained in Chapter 466. 7.3 This Agreement does not constitute a waiver by either Party of limitations on liability, provided by Chapter 466, or other applicable law. This clause will not be construed to bar any legal remedies that each Party may have for the other Party's failure to fulfill its obligations under this Agreement. 7.4 Each Party shall defend, indemnify and hold the other Party harmless from any and all liability, on account of injury to persons or damage to property occasioned G10, Attachment 1 Council Packet Page Number 67 of 95 5 by the alleged negligent or intentional acts of the indemnifying Party. Neither Party, shall be indemnified for losses or claims occasioned by its own negligence or intentional acts. 7.5 In the event a suit is brought against a Party under circumstances where this agreement to indemnify applies, the indemnifying Party at its sole cost and expense shall defend the other Party in such suit if written notice thereof is promptly given to the indemnifying Party within a period wherein it is not prejudiced by lack of such notice. If a Party is required to indemnify and defend, it will thereafter have control of such litigation, but may not settle without the consent of the indemnified Party, which consent shall not be unreasonably withheld. This section is not, as to third parties, a waiver of any defense or immunity otherwise available to the indemnifying Party. SECTION EIGHT - GRANTEE AUDITS Grantee shall have the right to review the City's books, records, documents and accounting procedures relevant to this Agreement. These rights shall be exercised upon request of the Grantee at any time, for review at a mutually convenient time and location. The costs of such review shall be borne by Grantee if no material irregularities are found. If Grantee discovers material irregularities, the City shall bear the cost of Grantee's audit. SECTION NINE - GOVERNMENT DATA PRACTICES ACT This Agreement is subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. If either Party receives a request for a Data request affecting data or property of the other Party, the Party receiving the request shall immediately notify the other Party of the request and of the scope of intended disclosure. Each Party retains its full rights under the Act. SECTION TEN - DISPUTE RESOLUTION If the Parties are unable to resolve any dispute arising out of or relating to this Agreement, they agree to binding arbitration as the exclusive remedy for such disputes. Claims submitted to arbitration shall be brought within Minnesota's applicable statutes of limitations periods for such claim or cause of action. The parties shall mutually select a neutral, qualified arbitrator and shall share the costs and fees of the arbitrator equally. The arbitration shall be governed by Minnesota Statutes, Sections 572.08 to 572.30, the Uniform Arbitration Act. G10, Attachment 1 Council Packet Page Number 68 of 95 THANK YOU! City of Maplewood City of North St Paul By: By: Name: Name: Title: Mayor Title: Mayor City of Maplewood City of North St Paul By: By: Name: Name: Title: City Manager Title: City Manager G10, Attachment 1 Council Packet Page Number 69 of 95 Copyright © and (P) 1988–2012 Microsoft Corporation and/or its suppliers. All rights reserved. http://www.microsoft.com/mappoint/Certain mapping and direction data © 2012 NAVTEQ. All rights reserved. The Data for areas of Canada includes information taken with permission from Canadian authorities, including: © Her Majesty the Queen in Right of Canada, © Queen's Printer for Ontario. NAVTEQ and NAVTEQ ON BOARD are trademarks of NAVTEQ. © 2012 Tele Atlas North America, Inc. All rights reserved. Tele Atlas and Tele Atlas North America are trademarks of Tele Atlas, Inc. © 2012 by Applied Geographic Solutions. All rights reserved. Portions © Copyright 2012 by Woodall Publications Corp. All rights reserved.Diagram 1 Facility Locations0 mi123G10, Attachment 1 Council Packet Page Number 70 of 95 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Michael Thompson, Director of Public Works/City Engineer DATE: October 22, 2014 SUBJECT: Update on Pavement Study Findings, English Street Petition, City Project 14-16 Introduction The City Council will be updated on the English Street petition. This update does not require formal City Council action. All petitioners have been notified of this meeting and were sent a letter and copy of this agenda report. Background On June 23, 2014 Mr. William Diesslin presented a petition to the council regarding concerns and also a request for information. The petition, which is attached, was signed by Mr. Diesslin and others in the general vicinity of English Street between Cope Avenue and Frost Avenue. The petition requested the following: 1) Vehicle weight restrictions on English Street 2) Information on federal funding for the interchange project 3) Information on the environmental documentation for the interchange project I met with Mr. Diesslin at his home on June 24th, the day after the council received the petition, to discuss his concerns and my subsequent steps which included sending him the information requested and to further study the traffic and pavement conditions. On June 25th I gave Mr. Diesslin the information he requested (items 2 and 3 above). The federal funding amount used as part of the interchange project was $8,378,664.00. Mr. Diesslin also received the 200+ page environmental document. Mr. Diesslin was most concerned about the pavement rutting and large trucks that utilize English Street in front of his home. To provide more information on this the engineering department gathered both traffic volume and speed information along this section of English Street and also proceeded with a pavement analysis study. Discussion During the last petition update to the City Council on July 14, 2014 staff conveyed additional information would be collected and the pavement analysis study would proceed in order to provide the factual data to relay back to the petitioners and council. All petitioners have been I 1 Council Packet Page Number 71 of 95 mailed a letter discussing this update item set for the October 27, 2014 council meeting along with a copy of this agenda report. To better understand the pavement rutting concern pavement cores were taken, tested, and analyzed. That pavement report is complete and available in the office of the City. The following is a summary of findings: 1) The current traffic volume does not exceed the design traffic volume used for the English Street pavement design 2) The current distribution of heavy truck traffic is generally consistent with the design heavy vehicle distribution 3) An ESAL (equivalent single axle load) calculation based on current traffic volumes demonstrate that the original pavement design exceeded the current traffic loadings 4) The pavement section (bituminous and gravel) was designed consistent with the construction plans 5) Excess moisture content in the subgrade soils, where drain tile is not present, has reduced the structural integrity of the subgrade and is likely a contributing factor to the pavement rutting The pavement rutting was minimal (less than 1/4”) in half the segment with the remaining ranging to low (1/4” to 1/2”) medium (>1/2” to 1”). Monitoring of the rutting is recommended at this point as it is not severe enough to warrant immediate repair. If rutting reaches a higher severity along the corridor then a mill and overlay could be an option along with possible drain tile installations in the higher moisture subgrade locations. The cost of such an improvement is estimated in the $200,000 range. The traffic volume in 2002 was 6,636 vehicles per day and the design projected 8,097 vehicles per day in 2022. The volume currently, in 2014, is 5,943 vehicles per day which is actually below the 2002 levels. Mr. Diesslin also conveyed his concern with vehicles speeding in front of his home. Speed information with traffic counter tubing set up about 50 feet south of Belmont Lane. The following was determined: Northbound English Street: Posted Limit = 30 MPH Mean Speed = 32 MPH 85th Percentile = 37 MPH Southbound English Street: Posted Limit = 30 MPH Mean Speed = 31 MPH 85th Percentile = 35 MPH The 85th percentile is typically the measure used in determining speed limits and can be thought of as the speed at which 85% of vehicles are driving at or below. The data does show that vehicles are exceeding the currently posted speed limit and this is best addressed through increased police enforcement and ticketing. In speaking with the Police Chief he has committed to increasing speed enforcement and ticketing in this corridor. I 1 Council Packet Page Number 72 of 95 Restricting vehicle weights on English Street is not recommended as the street was built through the state aid process and meets the standards of a 9 ton design standard. Restricting vehicle types is problematic on state aid streets for a number of reasons. For example, financially the City could not draw state aid funding needs for the restricted segment and would have to revoke the qualifying mileage from the system. Also, if bus and truck traffic is restricted on English Street then pressure is placed on other streets and intersections within the City’s transportation network. For example, bus and truck traffic is shifted to Hazelwood Street which has similar residential characteristics as English Street. Budget Impact There is no budget impact with this update. Recommendation No City Council action is requested at this time. However city staff will complete the following: • Increase speed enforcement and ticketing on this section of English Street • Consider English Street in the normal prioritization of the Capital Improvement Planning process (for example, if average rutting depth increases to high severity then consider moving forward in program) It should be noted that the portion of English Street from Frost Avenue to the Gateway Trail is currently planned for a mill and overlay in 2015 as part of the Gladstone Phase 2 Improvements. Attachments 1. English Street Petition Received June 23, 2014 I 1 Council Packet Page Number 73 of 95 I 1, Attachment 1Council Packet Page Number 74 of 95 I 1, Attachment 1Council Packet Page Number 75 of 95 I 1, Attachment 1Council Packet Page Number 76 of 95 I 1, Attachment 1Council Packet Page Number 77 of 95 I 1, Attachment 1Council Packet Page Number 78 of 95 J1 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Karen Haag , Citizen Services Director DATE: October 20, 2014 SUBJECT: Approval of Decision to Deny Massage Practitioner License, Yan Xu, New Dragon Acupressure Massage, 3001 White Bear Avenue North Introduction The following has occurred in relation to the Massage Practitioner license, applied for by Yan Xu for employment at New Dragon Acupressure Massage, 3001 White Bear Avenue North. • August 29, 2013: Initial application for Massage Practitioner license was submitted by Mr. Xu. License was issued with an expiration date of August 31, 2014, contingent upon successful completion of background investigation. • October 15, 2013: Background Investigation completed and information was received that the school Mr. Xu attended to obtain his massage certification does not meet the requirements in place by City Code, section 14-1100. As described by Kathleen Doyle of the NY State Education Department, “The Wall Street Institute does not have and has never had a registered massage therapy program in New York State…”. • October 16, 2013: A letter was hand delivered to Mr. Xu’s place of employment, New Dragon Acupressure Massage, informing Mr. Xu that his Massage Practitioner license was revoked, and informing Mr. Xu of his right to appeal. • October 31, 2013: Deadline to appeal the revocation of the Massage Practitioner license; no response received from Mr. Xu. • August 14, 2014: Mr. Xu came in to City Hall to renew his Massage Practitioner license, stating he never received a renewal application. Mr. Xu states he was under the impression that the license was active, and did not remember having it revoked. o Upon further questioning, it was discovered Mr. Xu had been providing massage services at New Dragon Acupressure Massage, despite the revocation of the license. o Regan Beggs, Business License Specialist and Paul Schnell, Police Chief explained again, via Mr. Xu’s translator, that his Massage Practitioner license was revoked and he was prohibited to practice massage therapy in Maplewood. • August 18, 2014: Mr. Xu submitted another application for a Massage Practitioner license, this time including a certificate from a recognized school that was issued in June 2012, meeting requirements in place by City Code, section 14-1100. • September 4, 2014: Mr. Xu was sent a certified letter stating that the second application for a Massage Practitioner license was denied per City Code, section 14-1096, which states “applicant has, within five years prior to the date of application, had a similar license revoked, denied or suspended”. Council Packet Page Number 79 of 95 J1 • September 9, 2014: Mr. Xu submitted a request to appeal the decision to deny his second application for a Massage Practitioner license. Background Regardless of Mr. Xu’s intentions upon initial application for licensure in August 2013, the submission of a certificate from a non-recognized program constitutes a basis for denial of licensure, or in Mr. Xu’s case, revocation. Per City Code Sec. 14-1096, Mr. Xu is prohibited from holding a license to practice massage therapy in Maplewood for a period of five (5) years. Recommendation Staff recommends that the decision to deny a Massage Practitioner license to Yan Xu for employment at New Dragon Acupressure Massage, 3001 White Bear Avenue N be approved. Council Packet Page Number 80 of 95 J2 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Gayle Bauman, Finance Director DATE: October 15, 2014 SUBJECT: Approval of Resolution Adopting 2015 Rates for Utilities Introduction During preparation of the annual budget, staff reviews revenues produced by the current rates to determine if they are sufficient to cover operating, capital and infrastructure costs. The programs that were reviewed were Sanitary Sewer, Environmental Utility, North St. Paul Water Surcharge, St. Paul Water Surcharge and Recycling. Based on current information, it was determined the Sanitary Sewer and North St. Paul Water Surcharge did not warrant a fee increase at this time but the remaining programs did. Background The attached statements identify the expense and revenue categories, as well as the cash balances for the following programs. Environmental Utility – a 3% increase is being proposed to offset the demands on city resources for storm water treatment and increasing operating costs. This is the amount used during the preparation of the 2015-2019 Capital Improvement Plan (CIP) document. As staff projects expenses into future years, the pressures to expand this program are significant. Annual increases of 3% are proposed in the CIP for the next five years to help fund improvements and increased operating expenses. The anticipated operating expenses in 2015 for the Environmental Utility Fund (EUF) are $1,904,900. The largest expense is the Storm Sewer program which accounts for $1,279,510 of this expense, including depreciation in the amount of $534,210. The net income for 2015 is projected to be $583,650 with a net cash increase of $328,180. This will provide for an operating balance to help achieve the goal of self-sufficiency. We are not projecting a need for increased bonding in 2015 to cover projects in the 2015-2019 CIP Plan. The 3% proposed increase will raise the quarterly rates on a single-family home from $21.78 ($7.26 per month) to $22.44 ($7.48 per month); a $0.22 per month increase. St. Paul Water Surcharge - this fund is needed to finance the unassessable water system improvements that would otherwise have to be financed by property taxes. The proposed 2015 Budget includes an increase in the water surcharge for the St. Paul Water Service District from 7.5% of the St. Paul Water charge to 8.5% of the St. Paul Water charge as recommended by the Water System Evaluation Report that was completed back in 2010-2011. The increase would be approximately $0.50 per quarter. Council Packet Page Number 81 of 95 J2 Recycling – the proposed budget for 2015 includes a 3% increase in recycling fees. The fees are proposed to increase to $3.03 per month for multi-family units and $9.09 per quarter for single-family residents. The 3% increase will result in additional revenue of approximately $16,430. It appears annual increases of up to 3% will be required to support operations over the next five years. Summary of Monthly Fees Monthly Charge Monthly 2014 2015 Increase Sanitary Sewer 15.68 15.68 0.00 Environmental Utility 7.26 7.48 0.22 Water Surcharge – St. Paul 1.24 1.42 0.18 Water Surcharge – N. St. Paul 1.20 1.20 0.00 Recycling 2.94 3.03 0.09 TOTAL MONTHLY INCREASE 0.49 Budget Impact The additional fees charged to property owners are needed to support budgeted City expenditures. Recommendation Staff recommends approval of the attached resolution authorizing the above rates for 2015. Attachments 1. Resolution for 2015 Utility Rates 2. Statements of Revenues, Expenses and Changes in Net Assets Council Packet Page Number 82 of 95 J2, Attachment 1 RESOLUTION ADOPTION OF THE 2015 RATES FOR UTILITIES: ENVIRONMENTAL UTILITY (STORM WATER) WATER SURCHARGE (ST PAUL) RECYCLING WHEREAS, the City of Maplewood has established utility rates, and WHEREAS, city staff has reviewed the utility rates. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The updated Environmental Utility Fund rates with a 3% increase shall become effective beginning January 1, 2015, with quarterly rates set at $22.44 ($7.48 per month). 2. The updated water surcharge rates for the St. Paul Water District shall become effective beginning January 1, 2015, with fees set as follows: 8.5% of the St. Paul water charge. 3. The updated recycling fees with a 3% increase shall become effective beginning January 1, 2015, with fees set as follows: $3.03 per account per month for multi-family units $9.09 per account per quarter for single-family residents 4. The updated utility rates are approved for all related services received on or after January 1, 2015. 5. The rates shown will be reviewed by staff on an annual basis with recommendations for revisions brought to the city council for consideration. Council Packet Page Number 83 of 95 J2, Attachment 2 Council Packet Page Number 84 of 95 J2, Attachment 2 Council Packet Page Number 85 of 95 J2, Attachment 2 Council Packet Page Number 86 of 95 J3 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Gayle Bauman, Finance Director DATE: October 20, 2014 SUBJECT: Approval of Consent to Assignment and Agreement related to Maplewood Senior Living, LLC Introduction Maplewood Senior Living, LLC is refinancing its position in the Shores property in Maplewood. In order to complete the transaction, the Lender (Bell State Bank & Trust) needs the City of Maplewood to consent to the assignment of, and granting of security interest in, the Tax Increment Revenue Note (TIF Note), Development Agreement and TIF Plan to the Lender pursuant to the Mortgage. Budget Impact None. Recommendation Staff recommends approval of the attached resolution authorizing the execution of a Consent to Assignment and Agreement in order for Maplewood Senior Living, LLC to complete their refinancing transaction. Attachment 1. Resolution Authorizing the Execution of a Consent to Assignment and Agreement 2. Consent to Assignment and Agreement Council Packet Page Number 87 of 95 J3, Attachment 1 Extract of Minutes of a Meeting of the City Council of the City of Maplewood, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Maplewood, Minnesota, was duly held at the City Hall in said City on Monday, the 27th day of October, 2014, at 7:00 P.M. The following members were present: and the following were absent: Member _______________ introduced the following resolution and moved its adoption: RESOLUTION NO. _____ RESOLUTION AUTHORIZING THE EXECUTION OF A CONSENT TO ASSIGNMENT AND AGREEMENT The motion for the adoption of the foregoing resolution was duly seconded by member __________________, and after full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Council Packet Page Number 88 of 95 J3, Attachment 1 RESOLUTION AUTHORIZING THE EXECUTION OF A CONSENT TO ASSIGNMENT AND AGREEMENT BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota (the "City"), as follows: 1. The City Council entered into a Development Agreement, dated May 24, 2011 (the "Development Agreement"), with Maplewood Senior Living, LLC, a Minnesota limited liability company (the "Developer"). The Developer and Bell State Bank & Trust, a North Dakota banking corporation (the "Lender") are parties to that certain Loan Agreement, secured by that certain Mortgage, Security Agreement, Assignment of Lease and Rents and Fixture Financing Statement (the "Mortgage") pursuant to which the Developer has pledged all of its rights, title and interest in and to (i) Development Agreement for The Shores Senior Housing (Development Project: 10-11; Associated City Project: 04-21) by and between the Developer and the City dated May 24, 2011; (ii) the Tax Increment Revenue Note (Maplewood Senior Living, LLC Housing Project) issued pursuant to the Development Agreement; and (iii) the Development Agreement (collectively, the "Project Agreements"). 2. The Lender has requested that the City consent to the security interest and assignment of the Project Agreements as contemplated by the Mortgage and as further set forth in a Consent to Assignment and Agreement, by and between the City, the Developer and the Lender, a draft of which has been submitted to the City Council for approval, 3. The City Council hereby approves the Consent to Assignment and Agreement in substantially the form submitted, and the Mayor and the Manager are hereby authorized and directed to execute the Consent to Assignment and Agreement on behalf of the City. In the absence of the Mayor or the Manager, any document authorized by this resolution to be executed may be executed by an acting or duly designated official. 4. The approval hereby given to Consent to Assignment and Agreement includes approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by the City officials authorized by this resolution to execute the above documents. The execution of the above documents by the appropriate officer or officers of the City shall be conclusive evidence of the approval of the Consent to Assignment and Agreement in accordance with the terms hereof. Adopted: October 27, 2014 ___________________________________ Mayor Attest: _____________________________ Manager Council Packet Page Number 89 of 95 J3, Attachment 1 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City duly held on the date therein indicated, insofar as such minutes relate to a resolution giving approval to the execution of an Consent to Assignment and Agreement. WITNESS my hand this ____ day of October, 2014. Clerk Council Packet Page Number 90 of 95 J3, Attachment 2 CONSENT TO ASSIGNMENT AND AGREEMENT THIS CONSENT AGREEMENT (this "Agreement") is made as of __________________, 2014 by and among CITY OF MAPLEWOOD, a statutory city under the laws of the State of Minnesota (the “City”), MAPLEWOOD SENIOR LIVING, LLC, a Minnesota limited liability company (the "Borrower") and BELL STATE BANK & TRUST, a North Dakota banking corporation (the "Lender"). RECITALS: A. The Borrower and Lender are parties to that certain Loan Agreement dated on or about the date herewith (the “Loan Agreement”), pursuant to which the Lender has agreed to make a term loan to the Borrower in the amount of up to $13,736,000 (the “Loan”). Capitalized terms used, but not defined, herein shall have the meaning given to such terms in the Loan Agreement. B. The repayment of all of Borrower’s obligations under the Loan Agreement is secured by, among other things, that certain Mortgage, Security Agreement, Assignment of Leases and Rents and Fixture Financing Statement dated on or about the date herewith made by the Borrower in favor of the Lender (the “Mortgage”). Pursuant to the Mortgage, Borrower has pledged all of its right, title and interest in and to the Project Agreements (defined below) to the Lender. C. It is a condition precedent to Lender’s agreement to make the Loan that the City consent to the security interest and assignments contemplated by the Mortgage and otherwise agree with the Lender as set forth herein. NOW, THEREFORE, the City, the Borrower and the Lender agree as follows: 1. Defined Terms. As used in this Agreement, the following terms shall have the following respective meanings: “City Development Agreement” means that certain Development Agreement for The Shores Senior Housing (Developer Project: 10-11; Associated City Project: 04-21) by and between the Borrower and City dated May 24, 2011, as amended from time to time. “Project Agreements” means, collectively, City Development Agreement, the TIF Note and the Tax Increment Financing Development Agreement. “Tax Increment District” shall have the meaning given such term in the Tax Increment Financing Development Agreement. “Tax Increment Financing Development Agreement” means that certain Development Agreement dated May 24, 2011 by and between the Borrower and City, pursuant to which the TIF Note was issued, as amended from time to time. “Tax Increment Financing Plan” shall have the meaning given such term in the Tax Increment Financing Development Agreement. “TIF Note” means that certain Tax Increment Revenue Note (Maplewood Senior Living, LLC Housing Project) dated as of ________________, 2014 and payable by City in the original principal amount of $[2,200,000]. Council Packet Page Number 91 of 95 J3, Attachment 2 2. Consent. The City hereby consents to the assignment of, and granting of a security interest in, the Project Agreements to the Lender pursuant to the Mortgage. The City agrees it will not enter into any amendment, termination or modification of, or unilaterally amend, modify or terminate, the Project Agreements without the prior written consent of Lender. 3. Payments on TIF Note. The Borrower hereby directs the City to pay, and the City hereby agrees to make, all payments due and owing to the Borrower under the TIF Note to the following deposit account maintained at the Lender: Bell State Bank & Trust Account No.: _____________ ABA No.: _______________ Account Name: Maplewood Senior Living, LLC Reference: TIF Note Payments 4. Borrower Default. If Borrower defaults under the terms of any Project Agreement, notice of such default shall be given to Lender by the City and thereafter Lender shall have 60 days to cure such default, but Lender will not have any duty or obligation to cure such default. Notice shall be given to Lender in writing at: Bell State Bank & Trust 5500 Wayzata Blvd. Minneapolis, MN 55416 Attention: Brent A. Walz 5. Project Documents. City, with the understanding that Lender will rely upon the statements and representations made by City herein in providing the Loan, hereby certifies, represents, warrants and confirms to Lender, its successors and assigns, that, as of the date hereof: (a) The TIF Note was issued pursuant to the Tax Increment Financing Development Agreement. (b) The City has not declared an Event of Default under the terms of, and as defined in, the Tax Increment Financing Development Agreement, [and to the City’s knowledge, no other circumstance or event currently exists that could result in the termination of, or suspension of performance under, any of the Project Documents]1 [,provided, however, there are circumstances or events that exist or have occurred that could result in the termination of one or more Project Documents]2. (c) To the knowledge of the City, the Borrower has complied with all of the terms and conditions of the City Development Agreement. 1 The Lender will require that the known items identified by the City be resolved prior to closing. In that case, if the City is not willing to say that no event of default exists, only that no event of default has been declared, then the Lender wants some assurance that the to the best of City’s knowledge, no other circumstances/events exist that could lead to termination. 2 Assuming that the known items are resolved prior to closing, the second bracketed provision will be deleted. Council Packet Page Number 92 of 95 J3, Attachment 2 (d) The Tax Increment Financing Plan was adopted by the duly elected City Council of the City on August 9, 2010. 6. Governing Law. This Agreement shall be governed by and construed and interpreted in accordance with the laws of the State of Minnesota. 7. Counterparts; Digital Copies. This Agreement may be executed in several counterparts as deemed necessary or convenient, each of which, when so executed, shall be deemed an original, provided that all such counterparts shall be regarded as one and the same document, and any party to this Agreement may execute any such agreement by executing a counterpart of such agreement. A facsimile or digital copy (pdf) of this signed Agreement shall be deemed to be an original thereof. 8. Obligations of City. Lender hereby acknowledges that the TIF Note is a special, limited revenue obligation and not a general obligation of the City and is payable by the City only from the sources and subject to the qualifications stated or referenced therein. Neither the full faith and credit nor the taxing powers of the City are pledged to the payment of the principal of or interest on the TIF Note and no property or other assets of the City, except the Tax Increments (as defined in therein) is or will be a source of payment of the City’s obligations under the TIF Note. 9. JURY TRIAL WAIVER. EACH PARTY TO THIS AGREEMENT HEREBY WAIVES TRIAL BY JURY IN ANY JUDICIAL PROCEEDING INVOLVING, DIRECTLY OR INDIRECTLY, ANY MATTER (WHETHER SOUNDING IN TORT, CONTRACT OR OTHERWISE) IN ANY WAY ARISING OUT OF, RELATED TO, OR CONNECTED WITH THIS AGREEMENT OR THE RELATIONSHIP ESTABLISHED HEREUNDER. [Remainder of page intentionally blank] Council Packet Page Number 93 of 95 J3, Attachment 2 IN WITNESS WHEREOF, each of the parties hereto has executed this Agreement as of the date and year first above written. CITY OF MAPLEWOOD By: _______________________________ Name: _____________________________ Title: Mayor By: _______________________________ Name: ____________________________ Title: Interim City Manager MAPLEWOOD SENIOR LIVING, LLC By: _______________________________ Name: _____________________________ Title: _____________________________ BELL STATE BANK & TRUST By: _______________________________ Name: Brent A. Walz Title: Senior Vice President Council Packet Page Number 94 of 95 MEMORANDUM TO: City Council FROM: Melinda Coleman, Interim City Manager DATE: October 21, 2014 SUBJECT: Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Agenda Items & Work Session Schedule 1. November 10th a. Workshop- Review of City Manager Applications, Begin Department 2015 Budget Presentations, Gas Franchise Fee Discussion. b. City Council- Parkside Fire Station Comp Plan and Rezoning, Bruentrup Farm CUP Revision 2. November 27th a. Workshop- Continue Department 2015 Budget Presentations, Review status of Comcast Franchise Fee Agreement b. Council Meeting- U Haul Variance and CUP Request 3. December 8th a. Workshop- Continuation of Department 2015 Budget Presentations, Domestic Violence Program Review Budget Impact None. Recommendation No action required. Attachments None. M1 Council Packet Page Number 95 of 95