HomeMy WebLinkAbout04/11/2000 AGENDA
MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
April 11, 2000
6:00 P.M.
City Council Chambers
Maplewood City Hall
1830 East County Road B
1. Call to Order
2. Roll Call
3. Approval of Minutes: March 28, 2000
4. Approval of Agenda
5. Unfinished Business
6. Design Review
a. Forest Products, Northeast Corner of Highway 61 and County Road C -
Conrad Solberg of Forest Products
b. Fresh Paint, 1055 Gervais Avenue- Sanas Capital Investments
7. Visitor Presentations
8. Board Presentations
9. Staff Presentations
a. Reminder: CDRB Volunteer for April 24 is Tim Johnson
b. CDRB Volunteer Needed for the May 8 City Council Meeting.
c. Items for May 9 CDRB Meeting: Curbing Ordinance, Amusement City
10. Adjourn
p:com-dvpt\cdrb.agd
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
'1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
APRIL 11, 2000
CALL TO ORDER
Chairperson Ledvina called the meeting to order at 6 p.m.
II. ROLL CALL
Matt Ledvina Present
Ananth Shankar Present
Tim Johnson Absent
Jon LaCasse Present
Craig Jorgenson Present
III. APPROVAL OF MINUTES
March 28, 2000
Boardmember LaCasse moved approval of the minutes of March 28, 2000, as submitted.
Boardmember Jorgenson seconded.
Ayes--all
The motion passed.
IV. APPROVAL OFAGENDA
Boardmember Jorgenson moved approval of the agenda, amended to add 9. d. Site Lighting.
Boardmember LaCasse seconded.
V. UNFINISHED BUSINESS
There was no unfinished business.
VI. DESIGN REVIEW
A. Forest Products, Northeast Corner of Highway 61 and County Road C--Conrad Solberg of
Forest Products
Secretary Tom Ekstrand presented the staff report. He thought switching the three Black Hills
Spruce trees from the southwest corner of the building with the nine Japanese Red Spirea at
the southeast corner would be a benefit because once they start filling in they would screen
the site from the homes in the area.
Conrad Solberg, the applicant, had no problem with the recommendations that were made by
staff. David Distad, vice president of Steiner Development, showed the color scheme
proposed for the building. He said it will be a scored and rock-face building in a brown tone
with brown on the stripe and the decorative portion. Mr. Distad showed photographs of
several buildings in the area which are similar in material to the looks of this building. He said
the cedar shakes are treated with a material that keeps them "new looking" for about three
years.
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Minutes of 04-11-00
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Chairperson Ledvina agreed with Mr. Ekstrand's recommendation for changing the location of
the evergreen trees. He was concerned about the maintenance of the oil-skimming device at
the outlet of the holding pond. Mr. Ekstrand agreed that a condition should be added for this
maintenance. Boardmember Shankar asked if the building could be smaller to meet the
setback from Highway 61. Mr. Ekstrand said this was discussed and the applicant felt they
needed this size facility for the function of their business.
Boardmember Shankar had a problem with adding a canopy with wood shakes to a block
building. He didn't think the two materials were compatible. Mr. Shankar said he would "let it
pass" because it was on the northeast corner. The lighting plan is required because it was
not provided prior to this meeting. Mr. Solberg said they checked the turn radius for access to
the overhead door and felt it was workable.
Boardmember LaCasse moved the Community Design Review Board approve:
Adoption of the resolution which approves a 22-foot building setback variance from the
Highway 61 right-of-way and a seven-foot parking lot setback variance from the frontage
road right-of-way. The code requires 30 feet and 15 feet. These variances are based on
the following findings:
Compliance with the code would cause the developer undue hardship because of the
unusual triangular-shaped lot. The lot shape makes it difficult to meet setback
requirements because of its tapered shape.
2. Approval of the building setback variance would be in keeping with the spirit and intent
of the ordinance because of the wide highway boulevard.
Approval of the parking lot setback variance would be in keeping with the spirit and
intent of the ordinance because only a point of the parking lot would encroach into the
setback area.
Approve the plans date-stamped March 15, 2000 for the proposed Forest Products
cabinet shop at the northeast corner of Highway 61 and County Road C. The owner shall
do the following:
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. Submit the following for staff approval before the city issues a building permit:
Grading, drainage, utility and erosion control plans. An oil skimming device shall
be included at the outlet of the holding pond and maintained at a frequency
determined by staff.
b. Revised plans showing:
(1) A handicap-parking space that is eight feet wide with an adjacent eight-foot-
wide loading space.
(2) Switching the three Black Hills Spruce at the southwest corner of the building
with the nine Japanese Red Spirea at the southeast corner of the site.
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(3)
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A site lighting plan showing the light spread and fixture design. The light
fixtures must have concealed lenses and bulbs to properly shield glare from
the residents.
3. Complete the following before occupying the building:
a. Restore and sod damaged boulevards.
b. Install a handicap-parking sign for the handicap-parking space.
Paint all rooftop mechanical equipment, stacks and vents to match the uppermost
part of the building. Roof-top equipment must be screened from view from the
homes to the south and east if the roof design does not provide adequate
screening.
d. Install and maintain an in-ground sprinkler system for all landscaped areas.
e. Stripe all customer parking spaces at a width of 9 ½ feet and the employee
spaces at nine feet.
4. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety or
welfare.
bo
The city receives cash escrow or an irrevocable letter of credit for the required
work. The amount shall be 200 percent of the cost of the unfinished work. Any
unfinished landscaping shall be completed by June 1 if the building is occupied in
the fall or winter, or within six weeks of occupancy if the building is occupied in
the spring or summer.
c. The city receives an agreement that will allow the city to complete any unfinished
work.
5. Signs are not part of this approval. The applicant shall apply for sign permits with
staff.
6. All work shall follow the approved plans. The director of community development may
approve minor changes.
Boardmember Shankar seconded.
Ayes--all
The motion passed.
B. Fresh Paint, 1055 Gervais Avenue--Sanas Capital Investments
Secretary Tom Ekstrand presented the staff report. Boardmembers questioned how the site
plan would differ if the residence was removed and the new building located further to the
south. Mr. Ekstrand said the board could discuss this but the applicant is quite certain that he
would like approval from the city council to keep the house. He said screening is needed to
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Minutes of 04ol 1-00
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protect the house to the west from headlights. The applicant would have the option of planted
materials or fencing as a screen.
Tom Schaffhausen, the applicant, was present at the meeting. He said the new building will
have neutral colors (tans, dark green, etc.). Mr. Schaffhausen was told by his excavator that
there will be enough soil from the removal of the existing garage to provide a more level
grade for the whole property. He said the brick would be a neutral tan or brown. Some of the
window or door trim might be green. When final selection of the colors has been completed,
Mr. Ekstran~l said he would review them.
Chairperson Ledvina was "a little uneasy" with this proposal. He noted that staff
recommended removal of the residence. He pointed out that this would alter many aspects of
the current site plan. Secretary Ekstrand thought this concern should be connected to the
conditional use permit and other members agreed. Boardmember Shankar thought the color
of the proposed building should be considered independently from the color of the existing
residence. Chairperson Ledvina asked for confirmation that the board would review this
application again to look at a screening plan. His preference was for berms and planting
material or, if necessary, berms and planting material with a fence.
Boardmember Shankar moved the Community Design Review Board:
Approve the project plans date-stamped January 20, 2000, for the Fresh Paint facility at
1055 Gervais Avenue, based on the findings required by the code. The property owner or
applicant shall:
Repeat this review in two years if the city has not issued a building permit for this
project.
Before the city issues a building permit for the new office/warehouse, complete the
following:
Have the community design review board (CDRB) approve a screening plan for
the area on the west side of the proposed parking lot between the proposed
building and the existing house. This screening must be at least 80 percent
opaque and at least six feet tall. The screening requirement may be met with a
berm, a fence, plantings or a combination of design and materials.
Submit a grading, drainage, utility and erosion control plan to the city engineer for
approval. The erosion control plan shall meet all ordinance requirements. The
grading and storm water plans shall direct all impervious surfaces (roofs,
driveway and parking areas) to the south and into a storm sewer that the
developer connects to the existing city system to the west of the site.
c. Submit a building-color scheme of neutral colors to city staff for approval.
Get a demolition permit from the city and remove the existing garage and house.'
If the city council allows the house to stay on the site, then get a demolition permit
for the garage.
e. The applicant shall submit a lighting plan for city staff approval.
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3. Complete the following before occupying the new office/warehouse building:
a. Replace property irons that are removed because of this construction.
Restore and sod damaged boulevards. Restore and seed or sod any and all disturbed
ground such as the areas of driveway or blacktop removal. Remove all old driveway
entrances and restore with sod.
c. Provide handicap-accessible parking spaces as the ADA (Americans with Disabilities
Act) requires. Install a handicap-parking sign for each handicap-parking space.
Screen all roof-mounted equipment visible from adjacent residential properties. Such
equipment visible on non-residential sides must be painted to match the building color.
(code requirement)
Construct a trash dumpster enclosure if there will be any outdoor storage of refuse.
The enclosure must match the building in color and materials and shall have a
closeable gate that is 100 percent opaque.
f. Install an in-ground sprinkler system for all lawn areas on the front and on the sides of
the new office/warehouse building and on all sides of the existing house
Provide site-security lighting as required by the city code. The light source, including
the lens covering the bulb, shall be concealed or shielded so not to cause any
nuisance to vehicle drivers or to adjacent property owners. There shall be no lighting
on the back of the building unless required by the building code.
h. Post the west side of the new driveway and the west side of the parking area for "no
parking."
I. Install continuous concrete curb and gutter around all parking areas and the driveway.
4. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety or
welfare.
The city receives cash escrow for the required work. The amount shall be 200 percent
of the cost of the unfinished work. Any unfinished landscaping shall be completed by
June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy
if the building is occupied in the spring or summer.
c. The city receives an agreement that will allow the city to complete any unfinished
work.
5. All work shall follow the approved plans. The director of community development may
approve minor changes.
6. If the city council requires removal of the house through the CUP process, the applicant
shall resubmit a revised site plan to the community design review board for approval.
VIII.
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Minutes of 04-11-00
Boardmember LaCasse seconded. Ayes--all
The motion passed.
VII. VISITOR PRESENTATIONS
There were no visitor presentations.
BOARD PRESENTATIONS
April 10 City Council Meeting: Chairperson Ledvina reported on this meeting.
IX. STAFF PRESENTATIONS
A. CDRB Volunteer for April 24 City Council Meeting: Mr. Johnson will attend this meeting.
B. CDRB Volunteer for May 3 City Council Meeting: Mr. Shankar will attend this meeting and Mr.
La Casse will be a substitute.
C. Secretary Tom Ekstrand reviewed items for the April 25 meeting.
D. Site Lighting
The board expressed an interest in hearing Tine Thevenin speak on environmentally-
preferable outdoor night lighting and light pollution. Secretary Ekstrand will invite her to speak
at a future meeting.
X. ADJOURNMENT
The meeting adjourned at 7:03 p.m.