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HomeMy WebLinkAbout04/11/2000 AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD April 11, 2000 6:00 P.M. City Council Chambers Maplewood City Hall 1830 East County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes: March 28, 2000 4. Approval of Agenda 5. Unfinished Business 6. Design Review a. Forest Products, Northeast Corner of Highway 61 and County Road C - Conrad Solberg of Forest Products b. Fresh Paint, 1055 Gervais Avenue- Sanas Capital Investments 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations a. Reminder: CDRB Volunteer for April 24 is Tim Johnson b. CDRB Volunteer Needed for the May 8 City Council Meeting. c. Items for May 9 CDRB Meeting: Curbing Ordinance, Amusement City 10. Adjourn p:com-dvpt\cdrb.agd MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD '1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA APRIL 11, 2000 CALL TO ORDER Chairperson Ledvina called the meeting to order at 6 p.m. II. ROLL CALL Matt Ledvina Present Ananth Shankar Present Tim Johnson Absent Jon LaCasse Present Craig Jorgenson Present III. APPROVAL OF MINUTES March 28, 2000 Boardmember LaCasse moved approval of the minutes of March 28, 2000, as submitted. Boardmember Jorgenson seconded. Ayes--all The motion passed. IV. APPROVAL OFAGENDA Boardmember Jorgenson moved approval of the agenda, amended to add 9. d. Site Lighting. Boardmember LaCasse seconded. V. UNFINISHED BUSINESS There was no unfinished business. VI. DESIGN REVIEW A. Forest Products, Northeast Corner of Highway 61 and County Road C--Conrad Solberg of Forest Products Secretary Tom Ekstrand presented the staff report. He thought switching the three Black Hills Spruce trees from the southwest corner of the building with the nine Japanese Red Spirea at the southeast corner would be a benefit because once they start filling in they would screen the site from the homes in the area. Conrad Solberg, the applicant, had no problem with the recommendations that were made by staff. David Distad, vice president of Steiner Development, showed the color scheme proposed for the building. He said it will be a scored and rock-face building in a brown tone with brown on the stripe and the decorative portion. Mr. Distad showed photographs of several buildings in the area which are similar in material to the looks of this building. He said the cedar shakes are treated with a material that keeps them "new looking" for about three years. Community Design Review Board Minutes of 04-11-00 -2- Chairperson Ledvina agreed with Mr. Ekstrand's recommendation for changing the location of the evergreen trees. He was concerned about the maintenance of the oil-skimming device at the outlet of the holding pond. Mr. Ekstrand agreed that a condition should be added for this maintenance. Boardmember Shankar asked if the building could be smaller to meet the setback from Highway 61. Mr. Ekstrand said this was discussed and the applicant felt they needed this size facility for the function of their business. Boardmember Shankar had a problem with adding a canopy with wood shakes to a block building. He didn't think the two materials were compatible. Mr. Shankar said he would "let it pass" because it was on the northeast corner. The lighting plan is required because it was not provided prior to this meeting. Mr. Solberg said they checked the turn radius for access to the overhead door and felt it was workable. Boardmember LaCasse moved the Community Design Review Board approve: Adoption of the resolution which approves a 22-foot building setback variance from the Highway 61 right-of-way and a seven-foot parking lot setback variance from the frontage road right-of-way. The code requires 30 feet and 15 feet. These variances are based on the following findings: Compliance with the code would cause the developer undue hardship because of the unusual triangular-shaped lot. The lot shape makes it difficult to meet setback requirements because of its tapered shape. 2. Approval of the building setback variance would be in keeping with the spirit and intent of the ordinance because of the wide highway boulevard. Approval of the parking lot setback variance would be in keeping with the spirit and intent of the ordinance because only a point of the parking lot would encroach into the setback area. Approve the plans date-stamped March 15, 2000 for the proposed Forest Products cabinet shop at the northeast corner of Highway 61 and County Road C. The owner shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Submit the following for staff approval before the city issues a building permit: Grading, drainage, utility and erosion control plans. An oil skimming device shall be included at the outlet of the holding pond and maintained at a frequency determined by staff. b. Revised plans showing: (1) A handicap-parking space that is eight feet wide with an adjacent eight-foot- wide loading space. (2) Switching the three Black Hills Spruce at the southwest corner of the building with the nine Japanese Red Spirea at the southeast corner of the site. Community Design Review Board Minutes of 04-11-00 (3) -3- A site lighting plan showing the light spread and fixture design. The light fixtures must have concealed lenses and bulbs to properly shield glare from the residents. 3. Complete the following before occupying the building: a. Restore and sod damaged boulevards. b. Install a handicap-parking sign for the handicap-parking space. Paint all rooftop mechanical equipment, stacks and vents to match the uppermost part of the building. Roof-top equipment must be screened from view from the homes to the south and east if the roof design does not provide adequate screening. d. Install and maintain an in-ground sprinkler system for all landscaped areas. e. Stripe all customer parking spaces at a width of 9 ½ feet and the employee spaces at nine feet. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. bo The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. c. The city receives an agreement that will allow the city to complete any unfinished work. 5. Signs are not part of this approval. The applicant shall apply for sign permits with staff. 6. All work shall follow the approved plans. The director of community development may approve minor changes. Boardmember Shankar seconded. Ayes--all The motion passed. B. Fresh Paint, 1055 Gervais Avenue--Sanas Capital Investments Secretary Tom Ekstrand presented the staff report. Boardmembers questioned how the site plan would differ if the residence was removed and the new building located further to the south. Mr. Ekstrand said the board could discuss this but the applicant is quite certain that he would like approval from the city council to keep the house. He said screening is needed to Community Design Review Board Minutes of 04ol 1-00 -4- protect the house to the west from headlights. The applicant would have the option of planted materials or fencing as a screen. Tom Schaffhausen, the applicant, was present at the meeting. He said the new building will have neutral colors (tans, dark green, etc.). Mr. Schaffhausen was told by his excavator that there will be enough soil from the removal of the existing garage to provide a more level grade for the whole property. He said the brick would be a neutral tan or brown. Some of the window or door trim might be green. When final selection of the colors has been completed, Mr. Ekstran~l said he would review them. Chairperson Ledvina was "a little uneasy" with this proposal. He noted that staff recommended removal of the residence. He pointed out that this would alter many aspects of the current site plan. Secretary Ekstrand thought this concern should be connected to the conditional use permit and other members agreed. Boardmember Shankar thought the color of the proposed building should be considered independently from the color of the existing residence. Chairperson Ledvina asked for confirmation that the board would review this application again to look at a screening plan. His preference was for berms and planting material or, if necessary, berms and planting material with a fence. Boardmember Shankar moved the Community Design Review Board: Approve the project plans date-stamped January 20, 2000, for the Fresh Paint facility at 1055 Gervais Avenue, based on the findings required by the code. The property owner or applicant shall: Repeat this review in two years if the city has not issued a building permit for this project. Before the city issues a building permit for the new office/warehouse, complete the following: Have the community design review board (CDRB) approve a screening plan for the area on the west side of the proposed parking lot between the proposed building and the existing house. This screening must be at least 80 percent opaque and at least six feet tall. The screening requirement may be met with a berm, a fence, plantings or a combination of design and materials. Submit a grading, drainage, utility and erosion control plan to the city engineer for approval. The erosion control plan shall meet all ordinance requirements. The grading and storm water plans shall direct all impervious surfaces (roofs, driveway and parking areas) to the south and into a storm sewer that the developer connects to the existing city system to the west of the site. c. Submit a building-color scheme of neutral colors to city staff for approval. Get a demolition permit from the city and remove the existing garage and house.' If the city council allows the house to stay on the site, then get a demolition permit for the garage. e. The applicant shall submit a lighting plan for city staff approval. Community Design Review Board Minutes of 04-11-00 -5- 3. Complete the following before occupying the new office/warehouse building: a. Replace property irons that are removed because of this construction. Restore and sod damaged boulevards. Restore and seed or sod any and all disturbed ground such as the areas of driveway or blacktop removal. Remove all old driveway entrances and restore with sod. c. Provide handicap-accessible parking spaces as the ADA (Americans with Disabilities Act) requires. Install a handicap-parking sign for each handicap-parking space. Screen all roof-mounted equipment visible from adjacent residential properties. Such equipment visible on non-residential sides must be painted to match the building color. (code requirement) Construct a trash dumpster enclosure if there will be any outdoor storage of refuse. The enclosure must match the building in color and materials and shall have a closeable gate that is 100 percent opaque. f. Install an in-ground sprinkler system for all lawn areas on the front and on the sides of the new office/warehouse building and on all sides of the existing house Provide site-security lighting as required by the city code. The light source, including the lens covering the bulb, shall be concealed or shielded so not to cause any nuisance to vehicle drivers or to adjacent property owners. There shall be no lighting on the back of the building unless required by the building code. h. Post the west side of the new driveway and the west side of the parking area for "no parking." I. Install continuous concrete curb and gutter around all parking areas and the driveway. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. The city receives cash escrow for the required work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. c. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 6. If the city council requires removal of the house through the CUP process, the applicant shall resubmit a revised site plan to the community design review board for approval. VIII. Community Design Review Board -6- Minutes of 04-11-00 Boardmember LaCasse seconded. Ayes--all The motion passed. VII. VISITOR PRESENTATIONS There were no visitor presentations. BOARD PRESENTATIONS April 10 City Council Meeting: Chairperson Ledvina reported on this meeting. IX. STAFF PRESENTATIONS A. CDRB Volunteer for April 24 City Council Meeting: Mr. Johnson will attend this meeting. B. CDRB Volunteer for May 3 City Council Meeting: Mr. Shankar will attend this meeting and Mr. La Casse will be a substitute. C. Secretary Tom Ekstrand reviewed items for the April 25 meeting. D. Site Lighting The board expressed an interest in hearing Tine Thevenin speak on environmentally- preferable outdoor night lighting and light pollution. Secretary Ekstrand will invite her to speak at a future meeting. X. ADJOURNMENT The meeting adjourned at 7:03 p.m.