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HomeMy WebLinkAbout06/22/1999AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD ~,~--z.,Juty 22, 1999 6:00 P.M. City Council Chambers Maplewood City Hall 1830 East County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Approval of Agenda 5. Unfinished Business a. First Financial Design Revisions- Tony Sampair, County Road D 6. Design Review a. Menard's Expansion Proposal - Menard, Inc, 2280 Maplewood Drive 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations a. Reminder: CDRB Volunteer for June 28 (Tim Johnson) Volunteer Needed for July 12 City Council Meeting 10. Adjourn p:com-dvpt~cdrb, agd MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA JUNE 22, 1999 CALL TO ORDER Chairperson Ledvina called the meeting to order at 6 p.m. II. ROLL CALL Matt Ledvina Present Marie Robinson Present Ananth Shankar Present Tim Johnson Present III. APPROVAL OF MINUTES There were no minutes. IV. APPROVAL OFAGENDA Boardmember Robinson moved approval of the agenda as submitted. Boardmember Johnson seconded. Ayes--all The motion passed. V. UNFINISHED BUSINESS A. First Financial Design Revisions--Tony Sampair, County Road D Secretary Tom Ekstrand presented the staff report. The board had no questions for Mr. Ekstrand. Tom Hastings of Hastings & Associates, the construction manager for this project, said all of the conditions in the staff recommendation that apply to construction are currently on the documents or will be provided. He said when the electrical plan is complete, a parking lot light layout will be submitted to staff. Mr. Hastings felt the possibility of lights shining into the neighbor to the east is no longer an issue. Tony Sampair, the applicant, was also available to answer questions. Mr. Hastings did not have samples of the building materials with him but offered to submit them for review. He said the design was changed from a hip-roof, wood building to a fiat-roof masonry structure because of quality and durability. Chairperson Ledvina noted that "extra effort" had been put into the north facade of the building for the benefit of freeway traffic. He felt the south facade was important for the residents of Maplewood and suggested that the applicant provide some arch windows above the center windows of both floors on this side. Boardmember Shankar agreed with Mr. Ledvina and mentioned a previous application where the owner was required to upgrade the south side of the building. Mr. Hastings spoke of copying the front of the north side on the lower half of the south side. He was agreeable to arching the two middle windows on the south elevation of the first floor and creating a peak above those two windows. Boardmember Robinson moved the Community Design Review Board approve the revised building elevations, site plan and landscape plans date-stamped June 4, 1999, for the Community Design Review Board -2- Minutes of 06-22-99 proposed First Financial building east of 2025 E. County Road D. Approval is based on the findings required by the code and subject to adherence to the approved plans and compliance with the revised conditions of approval as follows (additions to the original motion are underlined and deletions are crossed out): 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit the applicant shall: a. Submit grading, drainage, utility and erosion control plans for city engineer approval. U, I~.GVI~;;~ LIB~ ,*.,~IL~;~ FJICall I~.;I 01,C;ill ~l~Val U~. (1) O~tt~ng the~,~-Jvew~y connection to the ~dj~cent lot. ~ ~l~Vl~lll~ ~ I~-I~L ~I~III~-I~L O~L~ I1~111 LII~ II~ILII I~L III1~. ~ Submit revised building elevations for the south elevation of the building showina arches over the ~o middle windows and a gable-peak detail on ~he top of the exterior wall. 3. The applicant shall complete the following before occupying the building: a. Install a handicap parking sign for each handicap parking space. Handicap spaces must comply with ADA requirements. One space must be van accessible. b. Paint any roo~op mechanical equipment to match ~he color of the upper pad of the building. (code requirement) c, Construct a trash dumpster enclosure to match the building with a 100 percent opaque gate. (code requirement) d. Install an in-ground lawn irrigation system for all landscaped areas. (code requirement) e. Direct or shield the site lights so they do not shine in drivers eyes. f. Provide continuous concrete curbing around all parking lots and drives. g. Post the nine-foot-wide parking spaces for employees only. (code requirement) Parking spaces for visitors or customers must be at least 9 ~ feet wide. h. Sod all tu~ areas, including the boulevard, except planting beds if a di~erent ground cover or mulch is to be used. 4. If any required work is not done, the city may allow tempora~ occupancy if: a. The city determines that the work is no~ essential to the public health, safety or welfare. Community Design Review Board Minutes of 06-22-99 -3- The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter or within six weeks if the building is occupied in the spring or summer. c. The city receives an agreement that will allow the city to complete any unfinished work. 5. Signs are not approved in this review. The applicant must submit the sign plans to staff for approval and obtain the necessary sign permits. 6. All work shall follow the approved plans. The director of community development may approve minor changes. All color of outside material used subject to staff review. The,:,,---"':,.., ,,,~,.,u, ........ o,' plans ~.r~ s--rov~-'pp ~ '":"- th~ "-'-':-- -' "-- '--:-' ...... ,' from "-- - .... " -' ..... '":"- -' '"-':" '"-- ' 8. Arch the two middle windows on the first floor under the south elevation to create a peak, subject to staff review. Boardmember Johnson seconded. Chairperson Ledvina offered a friendly amendment to modify 3.e. to read: "A lighting plan shall be submitted for staff approval. Ayes--all The motion passed. VI. DESIGN REVIEW A. Menard's Expansion ProposaI--Menard, Inc., 2280 Maplewood Drive Secretary Tom Ekstrand presented the staff report. He said the applicant held a neighborhood meeting and there was no opposition from the neighbors. Gregory Ewig, of Menards, showed some materials that they are considering using. He said, after internal discussions, Menards would like to put the brick on the front facade of the building, buff aggregate precast panels along Highway 36, and match the painted cinder block on the back of the structure. Mr. Ewig said they will structure, repave, and stripe a parking area southwest of the building. He pointed out that the watershed district may require Menards to put in a detention pond. Menard's civil engineer is working to determine if this is feasible and, if so, how it would work. Boardmember Robinson asked about the space occupied by Keller Lounge and the adjoining hall. Mr. Ewig said these spaces are owned by Menards and the lease for them expires on December 31, 1999. The construction of this new addition would begin in 2000. It was decided that there is some brick on the back of the existing building. Mr. Ewig thought the trash dumpster was now in the back of the building. He said they are not proposing to Community Design Review Board Minutes of 06-22-99 -4- change the location because noise from material being deposited in the dumpster could be disruptive to a nearby residential area. Boardmember Shankar suggested precast of a complimentary color, not matching the brick, on the west, northwest and east sides and all around the building. If this option is chosen, Mr. Shankar felt the face of the brick and the precast should not line up (either the existing wall or the new wall should be offset about two feet). He said if the new brick matches the existing exactly, then the wall would not have to be stepped. Secretary Ekstrand preferred not to see a jog in the sidewalk if the building wall was offset. Mr. Shankar also thought the windows on the north elevation should be adjusted to go from joint to joint of the precast panels. Chairperson Ledvina spoke about the gains that are made from having more "green space," especially in a shoreland district, as opposed to having the required number of parking spaces. He said that reduced parking becomes Menard's problem. Mr. Ledvina thought this was a reasonable way of approaching the parking reduction for this site. He also agreed with Mr. Shankar regarding the building materials. Mr. Shankar confirmed that the precast material would be used around the entire building. No cinder block would be used on the east side. Secretary Ekstrand asked to have it noted that the sign plan will be reviewed by staff. He said it is not approved as part of this review. Mr. Ekstrand also stated that the signs were excessive and did not meet code. Boardmember Shankar moved the Community Design Review Board: Approve a parking-reduction authorization for Menard's at 2280 Maplewood Drive to have 258 spaces fewer than the code requires. (The code requires 717 spaces on the site--29 for the indoor warehouse and 688 for indoor retail space. Menard's is proposing 459 parking stalls.) Approval is because: The required number of spaces is excessive. Menard's has gotten by, essentially, with the main parking area in front of the building since 1988. Menard's customers do not typically use other available parking areas on the site. The proposed retail addition would need 169 spaces according to the code. The existing easterly parking lot and the proposed 149-space parking lot (totaling 180 spaces) would provide enough parking for the new retail space. Approve the plans date-stamped May 5, 1999, and the parking-lot curbing addendum date-stamped May 14, 1999, for the 33,769-square-foot addition to Menard's, 2280 Maplewood Drive. Approval is subject to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall: a. Submit grading, drainage, utility and erosion control plans to the city engineer for approval. Community Design Review Board Minutes of 06-22-99 -5- b. Revise the building elevations to show precast panels on the west, northwest and east proposed elevations. The precast panels shall have a painted brick pattern and color. The color shall be complimentary to the existing brick color and be subject to staff approval. The west wall facade of the new addition will be two feet further to the west than the existing wall facade. Applicant shall revise window mullion spacing to align with precast panel joints. c. Revise the site and landscape plans for staff approval as follows: (1) Provide enough handicap-accessible parking spaces to comply with ADA (Americans with Disabilities Act) requirements. (2) Increase the tree sizes to six-feet-tall for the spruce trees and 2 ¼ inches in caliper for the deciduous trees. 3. The applicant shall complete the following before occupying the building: a. Close the existing curb cut north of the building with continuous concrete curbing, remove the asphalt and landscape according to the approved plan. The proposed access driveway and curb cut shall meet all requirements of the city engineer. b. Menard's shall provide a gate and clear access to the sanitary sewer manhole on the site as part of this request. c. Provide continuous concrete curb and gutter all around the new parking lot west of the outside-storage yard. The applicant shall also provide the curbed medians as shown on the addendum and repave this entire area. d. Paint new rooftop mechanical equipment to match the building color if the units are visible. (code requirement) e. The trash-dumpster screening requirement is waived unless the dumpsters would be visible to the public. In which case, an enclosure shall be provided using the same materials and color as the building. f. An inground lawn-irrigation system shall not be required for the landscaped area in the southwest corner of the site. The applicant shall Install an in-ground lawn irrigation system for the landscaped area north of the building. g. Provide site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so not to cause any nuisance to drivers or neighbors. h. Replace all of the ten-foot-tall screening fence with 14-foot-tall vertical-board fencing. The applicant shall also replace the screening fence on the west side of the outdoor storage yard with 14-foot-tall, vertical board fencing. 4. If any required work is not done, the city may allow temporary occupancy if: Community Design Review Board Minutes of 06-22-99 VII. VIII. -6- o a. The city determines that the work is not essential to the public health, safety or welfare. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter or within six weeks if the building is occupied in the spring or summer. All work shall follow the approved plans. The director of community development may approve minor changes. Boardmember Johnson seconded. The motion passed. VISITOR PRESENTATIONS There were no visitor presentations. BOARD PRESENTATIONS Signage shall be submitted for staff approval. Ayes--all Boardmember Shankar reported on the June 14 City Council meeting. IX. STAFF PRESENTATIONS June 28 City Council Meeting Representative: Mr. Johnson will attend this meeting. July 12 City Council Meeting Representative: Mr. Ledvina will attend this meeting. X. ADJOURNMENT The meeting adjourned at 7:08 p.m.