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HomeMy WebLinkAbout06/08/1999 AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD June 8, 1999 6:00 P.M. City Council Chambers Maplewood City Hall 1830 East County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes - May 25, 1999 4. Approval of Agenda 5. Unfinished Business 6. Design Review a. Schroeder Milk Expansion - 2080 Rice Street, Schroeder Milk Company (applicant) b. Bruentrup Farm Buildings Relocation Request - County Road D Between Ariel Street and McKnight Road, City of Maplewood (applicant) c. Miniature Golf Course Site/Landscape Plan - Goodrich Golf Dome Site, Fred Paul (applicant) 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations a. Reminder: CDRB Volunteers for June 14 (Ananth Shankar), June 28 (Tim Johnson) 10. Adjourn p:com-dvpt~cdrb.agd MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA JUNE 8, 1999 CALL TO ORDER Chairperson Ledvina called the meeting to order at 6 p.m. II. ROLL CALL Matt Ledvina Present Marie Robinson Present Ananth Shankar Present Tim Johnson Present III. APPROVAL OF MINUTES May 25, 1999 Boardmember Shankar approval of the minutes of May 25, 1997, as submitted. Boardmember Johnson seconded. Ayesmall The motion passed. IV. APPROVAL OF AGENDA Boardmember Robinson moved approval of the agenda as submitted. Boardmember Johnson seconded. Ayes--all The motion passed. V. UNFINISHED BUSINESS There was no unfinished business. VI. DESIGN REVIEW A. Schroeder Milk Expansion - 2080 Rice Street, Schroeder Milk Company (applicant) Secretary Tom Ekstrand presented the staff report. He said Phase 1 is a 700-square-foot addition on the northwest corner of the building plus a 33,900-square-foot production and warehouse addition on the back of the building. Also included with this phase is a proposal for four 40,000-gallon stainless steel silo tanks. Phase 2 includes a 4,600-square-foot production-area addition on the northwest corner of the building behind the smaller Phase 1 addition. Phase 3 has a 20,250-square-foot cooler addition also on the back of the building, north of the larger Phase 1 addition. The applicant is also proposing to extend the pavement 125 feet to the east behind the proposed Phase 1 and 3 additions. Fifteen parking spaces north of the building will be eliminated but these spaces will be added to the south on the site. There will be 95 new parking spaces provided and seven more spaces on the existing pavement. Staff is recommending approval. Community Design Review Board Minutes of 06-08-99 -2- Jim Evans, architect with Buetow & Associates, was present along with Carl Schroeder and Bob Banken of Schroeder Milk Company. Boardmember Ledvina asked the applicant if there were any plans to change the exterior of the existing tanks along Rice Street that are painted white. Mr. $chroeder said they would like to go to stainless steel exterior on the tanks because it is more modern and sanitary. Boardmember Ledvina asked how the applicant was going to transition the northwest corner of the building for the Phase 2 production-area addition. Mr. Evans said they intended to have both north and west faces look the same. He said they might use the same blue color that is used on the north face of the building for the transition at the northwest corner. Staff felt that whatever the architect came up with would be satisfactory. Boardmember Shankar asked the applicant at which phase they would be adding the 95 parking spaces. Mr. Evans said they would be doing the 95 spaces right up front during Phase 1. Boardmember Shankar also asked about the handicap spaces. Boardmember Robinson asked if the trees in the northwest corner were going to be removed during Phase 2. Mr. Evans said they would be coming out during Phase 2 but that they would be adding more where the parking lot was further to the north. Boardmember Shankar said that staff was requiring the applicant to have site security lighting and wanted to know if there was any site security lighting at present. Mr. Evans said there was pole lighting adjacent to the existing parking lot and that when they add the 95 stalls to the south they will be putting in four more security pole lights. Boardmember Robinson wanted to know what the applicant was going to do with all the trailers that are currently on the property after Phase 1 and 2 are completed. Mr. Schroeder said the trailer count would remain about the same as it is now. Boardmember Johnson asked if there would be roof top equipment on any of the phases. Mr. Evans said there would be some King units that are prefabricated metal panels that actually enclose the mechanical equipment. These would be prepainted to match the adjacent building. He said there might be some small units in Phase 1 and 2 that would be painted to match the adjacent areas. Mr. Evans said the new trash dumpster would be outside, tucked around behind the building. Boardmember Robinson was concerned that the recommendations did not specifically state that the materials should match the existing building. Boardmember Robinson moved the Community Design Review Board: Bo Approve the plans, date-stamped May 7, 1999, for the proposed three-phase Schroeder Milk expansion proposal at 2080 Rice Street. Approval is based on the findings required by the code and subject to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall: a. Submit grading, drainage, utility and erosion control plans to the city engineer for approval. Community Design Review Board Minutes of 06-08-99 -3- b. Submit a revised site plan for staff approval showing the location of seven additional parking spaces on the existing pavement. 3. The applicant shall complete the following before occupying the building: ao Provide enough handicap-accessible parking spaces to comply with ADA (Americans with Disabilities Act) requirements. This may involve restriping an existing parking lot to provide additional spaces close to the building. bo With the Phase 2 construction, close the existing curb cut along the Cub Foods driveway with continuous curbing, remove the asphalt and landscape according to the approved plan. c. Provide continuous concrete curb and gutter all around the new parking lot. d. Paint new rooftop mechanical equipment to match the building color if the units are visible. (code requirement) The trash-dumpster screening requirement is waived unless the dumpsters would be visible to the public. In which case, an enclosure shall be provided using the same materials and color as the building. f. Install an in-ground lawn irrigation system for the landscaped area north of the building. Provide site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so not to cause any nuisance to drivers or neighbors. h. All material shall match or complement existing materials used on the building. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. bo The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter or within six weeks if the building is occupied in the spring or summer. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 6. This approval includes the parking addendum date-stamped May 25, 1999. Boardmember Johnson seconded. Ayes--all The motion passed. Community Design Review Board Minutes of 06-08-99 -4- Bruentrup Farm Buildings Relocation Request--County Road D between Ariel Street and McKnight Road, City of Maplewood (applicant) Secretary Tom Ekstrand presented the staff report. Mike Ericson, assistant to the city manager, said there were two goals for the project: 1) to preserve, reestablish and restore the oldest dairy farm in Maplewood, and 2) to provide a home for the Maplewood Historical Society to display historical artifacts, pictures, and farm implements. The city would have a 99-year lease with the historical society at one dollar per year. He said the future goals of the society would be to use the farm as a history center and, perhaps, an interpretive center. Mr. Ericson said the society has received a $100,000 grant from the state legislature, $100,000 from the Bruentrups and $14,000 in miscellaneous donations. They will be seeking some "in-kind" work and donated labor from trades persons in order to do some renovation work on the buildings. He said there will be four phases to the project: 1) moving the buildings from the current site to County Road D, 2) preparation of the future site which would include determining if the existing well could be used, 3) building the foundations, footings, etc. for the buildings to be placed on, and 4) renovation of the buildings. The public will be able to visit the buildings, but details have not been worked out yet. The society also has a pledge of $2,500 per year for the next four years from the Maplewood Premier Bank. Boardmember Ledvina asked about access to the site from County Road D. Mr. Ericson said the city engineer is aware of any traffic concerns and the condition of County Road D. He felt the traffic would be very minimal at this time. It is difficult for a vehicle to access the site from the existing driveway because it is so narrow. Neighbors have been notified of the proposal and invited to an informational meeting. Mr. Ericson felt that, based on calls from some of these people, "by and large they were supportive" of this project, although there was "a fear of the unknown" and they had questions. Mr. Ekstrand was not aware of any controversy over the proposal. Mr. Ericson mentioned that the city council awarded the bid for moving the farmhouse, barn, granary, windmill and also included the metal shed. Boardmember Shankar moved the Community Design Review Board: C. Approve the plans (dated 6-2-99) for the proposed relocation of the Bruentrup farm to the city property at 2170 County Road D. The city bases this approval on the findings required by the code. The property owner (the city) and the Maplewood Historical Society shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before the city issues a building permit, the city engineer shall complete the necessary grading, drainage, utility and erosion control plans. 3. The applicant or contractor shall complete the following before occupying the buildings: a. Replace property irons that are removed because of this construction. b. Install reflectorized stop signs at all exits, a handicap-parking sign for each handicap-parking space and an address on the building. Community Design Review Board Minutes of 06-08-99 -5- Co Construct a trash dumpster enclosure for any outside trash containers. The enclosures must be 100 percent opaque, match the color of the buildings and have a closeable gate that extends to the ground. If the trash container is not visible to the public it does not have to be screened. Install site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so the light source in not visible and so it does not cause any nuisance to drivers or neighbors. 4. If any required work is not done, the city may allow temporary occupancy if the city determines that the work is not essential to the public health, safety or welfare. 5. All work shall follow the approved plans. The director of community development may approve minor changes. Boardmember Johnson seconded. Boardmember Robinson made a friendly amendment to have the metal shed included in this motion since it is not shown on the plan dated 6-2-99. This amendment was acceptable to Boardmembers Shankar and Johnson. Ayes--all The motion passed. C. Miniature Golf Course Site/Landscape Plan - Goodrich Golf Dome Site, Fred Paul (applicant) Secretary Tom Ekstrand presented the staff report. Mr. Paul, the owner/operator of the Goodrich Golf Dome, was present. Staff and Boardmembers discussed setbacks and the elevation in that area. Boardmember Shankar asked the applicant about the chainlink fence. Mr. Paul said they want to be able to control the entire area and want to continue the fence along the dome and all the way around the dome. Mr. Paul also stated that because this is a summertime activity, they will be honoring the hours that they always have by closing at 10:00 p.m. Boardmember Shankar asked what kind of lighting there would be. Mr. Paul said they would have minimal lighting because it is a summertime project. They would only need lighting for the last hour or so and would probably use an extension periodically around the fence line so they have enough to illuminate the course to finish before 10:00 p.m. He said all the lights will go off at 10:00 p.m. Boardmember Robinson asked if they were managing this through the dome office. Mr. Paul said people will come through the dome office, register to play, and move through the building back alongside the dome so there will be no second building except for a kiosk where people can get a putter or ball and this kiosk would be taken in in the winter. Boardmember Ledvina asked how long it takes to play the course. Mr. Paul said that a game could be played in a little over an hour. Community Design Review Board Minutes of 06-08-99 -6- Boardmember Robinson asked if there had been any consideration given to a retaining wall along White Bear Avenue for the slope. Mark Prince, owner of Golf Landscapes in Chanhassen and landscaper on the project, was present. Mr. Prince handed out drawings of 21 individual holes. He said they would be using a lot of different landscape materials and hundreds of plants. There is going to be approximately 12 annual beds and there is going to be three water statements so that no hole will look alike. He said that they've used boulder walls on other greens and that they would use them on this project. Boardmember Robinson asked who would be maintaining the course. Mr. Prince said that the Golf Dome management would be. He felt that maintenance would be minimal because there is a lot of rock and the greens don't require a lot of maintenance. Boardmember Robinson asked how the annual plants would be watered. Mr. Prince said they would tap into the present irrigation system they use for the grass and bring in a couple of lines. Boardmember Shankar, after looking at the map, asked staff if the boundary would be affected regarding Item No. 3 in the staff report. Staff said that with the 36-foot setback from the White Bear Avenue side there shouldn't be any concern with the sight triangle because they only need a 25-foot sight triangle. Staff explained that there could be objects and plantings up to 2-1/2 feet high but anything over 2-1/2 feet high has to be outside the 25-foot sight triangle but with the proposed setback there shouldn't be any concern at all. Boardmember Shankar had a concern about the chainlink fence right against White Bear Avenue because that is the immediate view for people on White Bear Avenue and not the golf course. Boardmember Shankar proposed that the applicant look at some other material or landscaping for screening the west facade of their mini golf course, such as, an 8-foot tall brick wall. Staff agreed with the concern about appearance but said they also had a concern about vandalism. Mr. Paul said that security was the issue for them. Mr. Prince suggested that they could put a running vine at the base of the chainlink fence which would cover most of the fence. Boardmember Robinson said that if there were all vines on the fence she felt the fence would definitely be noticeable. She strongly encouraged the applicant to put something on the fence on the White Bear Avenue side the first year or two and then after that she felt the course itself would provide a pleasing appearance. Boardmember Robinson moved the Community Design Review Board approve the plans, date-stamped May 12, 1999, for the mini golf course at the Goodrich Golf Dome, 1815 Van Dyke Street, with the following conditions: 1. All new site-lighting fixtures shall comply with the city code. 2. All existing trees shall be preserved, moved or replaced. Such changes to the landscape plan shall be subject to staff approval. 3. There shall not be any fencing or landscaping within the required 25-foot sight triangle at the intersection. The site plan shall be revised accordingly. 4. Require applicant to put some landscaping on the outside of the westerly fence subject to staff approval. Boardmember Johnson seconded. Community Design Review Board Minutes of 06-08-99 -7- Chairperson Ledvina made a friendly amendment to add a number 5 to read: The westerly extent of the proposed mini golf course shall be set back 36 feet from the east extent of the White Bear Avenue sidewalk. This amendment was acceptable to Boardmembers Robinson and Johnson. The motion passed. VII. VISITOR PRESENTATIONS There were no visitor presentations. VIII. BOARD PRESENTATIONS Ayes--all There were no board presentations. IX, STAFF PRESENTATIONS A. June 14 Council Meeting: Mr. Shankar will attend this meeting. B. June 28 Council Meeting: Mr. Johnson will attend this meeting. X. ADJOURNMENT The meeting adjourned at 7:18 p.m.