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AGENDA
MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
March 9, 1999
6:00 P.M.
City Council Chambers
Maplewood City Hall
1830 East County Road B
Call to Order
Roll Call
Approval of Minutes - January 12, 1999
Approval of Agenda
Unfinished Business
Design Review
a. Building Additions - Carver Elementary School, 2680 Upper Afton Road
b. Lighting Ordinance Review
c. Election of 1999 Chairperson and Vice Chairperson
d. 1998 Annual Report
Visitor Presentations
Board Presentations
Staff Presentations
CDRB Member Volunteer Needed for the March 22 and April 12 Council
Meetings.
10. Adjourn
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MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
MARCH 9, 1999
CALL TO ORDER
Chairperson Erickson called the meeting to order at 6 p.m.
II. ROLL CALL
Marvin Erickson Present
Marie Robinson Absent
Ananth Shankar Absent
Tim Johnson Present
Matt Ledvina Present
III. APPROVAL OF MINUTES
IV.
VD
VI.
January 12, 1999
Boardmember Ledvina moved approval of the minutes of January 12, 1999, amended to change
B. 2. (on page 2) to read".., building-color scheme for approval by staff."
Boardmember Johnson seconded. Ayes--all
The motion passed.
APPROVAL OF AGENDA
Boardmember Johnson moved approval of the agenda as submitted.
Boardmember Ledvina seconded.
The motion passed.
UNFINISHED BUSINESS
There was no unfinished business.
DESIGN REVIEW
A.
Ayes--all
Building Additions--Carver Elementary School, 2680 Upper Afton Road
Mark Hayes, ATS&R Architects, was present representing the North St. PauI-Maplewood-
Oakdale School District. Mr. Hayes said the storage room addition, with an outside entrance,
is primarily for miscellaneous outside storage. He affirmed that the room was not designed
for storage of lawnmowers, snowblowers, etc. Mr. Hayes estimated that 80 percent of the
storage would be gym items such as portable platforms and chairs. He said this 900-square-
foot addition is designed so that it can be converted into a classroom if necessary.
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Minutes of 03-09-99
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Mr. Hayes said he recently was directed to not include the "partition enclosure" for the gym in
the bidding documents. This is actually a pocket that receives the folding wall which bisects
the gym. However, he did want this pocket to be included in the design review at this time.
Boardmember Ledvina recommended the Community Design Review Board approve the
plans stamped February 19, 1999, for the construction of a 900-square-foot storage-room
addition, a 64-square-foot gymnasium partition-door enclosure and a concrete loading-dock
extension at Carver Elementary School, 2680 Upper Alton Road. The property owner shall
repeat this review in two years if the city has not issued a permit for this project.
Boardmember Johnson seconded.
Chairperson Erickson asked if the pipe handrail on the loading dock was removable. Mr.
Hayes said it was permanent.
Ayes--all
The motion passed.
B. Lighting Ordinance Review
Secretary Tom Ekstrand summarized the staff report. He recommended a .4 foot candle of
light intensity at the residential lot line. Mr. Ekstrand felt the "biggest problem" was being able
to see a "glaring bulb" and proposed revising the code to require concealment of the light
source including the lens. He didn't feel it was critical to require a lighting plan unless the
property abutted residential property.
Chairperson Erickson thought the requirement, in the ordinance, to install "exterior site"
lighting referred to lighting that was on the building rather than parking lot lighting.
Boardmember Ledvina said this was discussed by the planning commission and the feeling
was to not limit the lighting to just parking lots but consider the entire project. Mr. Ledvina
clarified that the intent was not to require lighting but to set a standard for lighting that the
applicant did propose. Mr. Erickson thought there might be some problem with identifying the
foot candle power as .4 and suggested writing it out. Boardmember Ledvina said 0.4 was a
more typical way of expressing it.
Boardmember Ledvina commended Mr. Ekstrand on the ordinance and said it was "a nice
piece of work" that provided guidance on an issue that has been noted in previous
applications.
Boardmember Johnson moved the Community Design Review Board adopt the code
amendment which changes the requirements for multi-family and nonresidential site lighting.
Boardmember Ledvina seconded.
Ayes--all
The motion passed.
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C. Election of 1999 Chairperson and Vice Chairperson
Boardmember Ledvina moved the Community Design Review Board table this item until the
next board meeting because the vice-chairperson was not present.
Boardmember Johnson seconded.
Ayes--all
The motion passed.
D. 1998 Annual Report
Secretary Tom Ekstrand presented the annual report. Boardmember Ledvina asked if it
would be appropriate for the board to consider some goals or things they might like to do
during the coming year. Mr. Ekstrand referred to a current Zoning News issue he received
that has an article about facade colors, design materials, etc. when site planning for large
retail establishments. He thought this might be of interest to the board and will copy and send
the article to the members.
Chairperson Erickson wondered how to influence contractors to use recycled and/or long-
lasting materials in their construction. Boardmember Ledvina thought the board could make
suggestions. He felt the applicant does end up with a better design after having been before
the review board. Secretary Ekstrand mentioned an application he received from Pep Boys.
He said the building is a combination of rock face and plain concrete block. Mr. Ekstrand said
the inclination is to reject the plan or require something better. He advised the board to not
worry about rejecting a proposal. Mr. Ekstrand said he sometimes tells an applicant that he
will not recommend approval of the design, but the applicant insists on submitting the
proposal to the board. Chairperson Erickson admitted that he was influenced by staff's
recommendation.
Secretary Ekstrand told the board they could choose to focus on a special interest area
anytime during the year. Chairperson Erickson asked if the board wanted to state any goals.
He asked that the board be notified of any upcoming conferences or seminars that would be
beneficial to board members. Mr. Erickson cited the need for new boardmembers to have
any available training they feel would be necessary. Boardmember Ledvina felt that setting a
goal without all the boardmembers present to discuss it would be inappropriate. He
suggested considering this at a future meeting.
VII.
Boardmember Ledvina moved the Community Design Review Board approve the 1998
annual report.
Boardmember Johnson seconded. Ayes--all
The motion passed.
VISITOR PRESENTATIONS
There were no visitor presentations.
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VIII. BOARD PRESENTATIONS
February 8, 1999, City Council Meeting: Boardmember Ledvina reported on this meeting.
IX. STAFF PRESENTATIONS
Secretary Tom Ekstrand said, at this time, there were no board items on the next two city
council meetings. Boardmember Erickson will attend the April 12 council meeting if a
representative is needed. Boardmember Ledvina asked to have the staff report, along with
the review board minutes, available for the representatives at the city council meeting.
X. ADJOURNMENT
The meeting adjourned at 6:40 p.m.