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HomeMy WebLinkAbout01/12/1999 AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD January 12, 199,~'~ 6:00 P.M. City Council Chambers Maplewood City Hall 1830 East County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes - December 22, 1998 4. Approval of Agenda 5. Unfinished Business 6. Design Review a. Building Additions - Maplewood Auto Service, 743 N. Century Avenue b. Acorn Mini Storage - Nationwide Group, Old MapleLeaf Drive-in Theater Site c. Bituminous Curbing Variance - Just for Feet, 3090 Southlawn Drive 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations a. CDRB Member Volunteer Needed for the January 25 and February 8 Council Meetings. 10. Adjourn p:com-dvpt~cdrb.agd MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA JANUARY 12, 1999 CALL TO ORDER Chairperson Erickson called the meeting to order at 6 p.m. II. ROLL CALL Marvin Erickson Present Marie Robinson Present Ananth Shankar Absent Tim Johnson Present Matt Ledvina Present III. APPROVAL OF MINUTES IV. VI. December 22, 1998 Boardmember Robinson moved approval of the minutes of December 22, 1998, as submitted. Boardmember Erickson seconded. The motion passed. APPROVAL OF AGENDA Ayes--Erickson, Robinson Abstain--Johnson, Ledvina Boardmember Johnson moved approval of the agenda as submitted. Ayes--all Boardmember Ledvina seconded. The motion passed. UNFINISHED BUSINESS There was no unfinished business. DESIGN REVIEW A. Building Additions--Maplewood Auto Service, 743 Century Avenue North Ray Muckala, the owner of the building, had no problem with the staff recommendations. Secretary Tom Ekstrand distributed copies of a letter from Mr. Muckala that addressed one of the items that pertained to clean up in the back fenced area. Mr. Muckala was not aware that some demolition debris from the A & W drive-in next door, that was laying near his dumpster, could be seen from the neighbor behind. He said it was removed as soon as he was notified. Mr. Muckala showed colored photos of the existing building. His intention was to replace the yellow stripe with white tape and to redo the fascia so the reds match. A sign sizing will be used over the vinyl and then this will be painted. The squares on the garage doors will remain Community Design Review Board Minutes of 01-12-99 -2- red. Mr. Muckala said it would cost thousands of dollars to change the color on these doors. The window frames and trim on the additions will be the same bronze as on the existing building. Boardmember Robinson said their concern was to have the building look uniform in style and color, not like an "obtruse building that is being added and added." Harry Garrish, the architect, said additional HVAC equipment will be added on the existing roof. Mr. Muckala said the south side of the building is a totally separate corporation and the colors would not necessarily be tied in with a future change in oil company ownership. Mr. Garrish said that 95 percent of the retail fuel outlets are red, white, and blue. He felt it was incumbent on the owner of a facility, from a marketing standpoint, to create a harmonious exterior. Chairperson Erickson asked of there was anyone who had questions or comments. No one in the audience responded. He closed the item for comment from the public. Boardmember Ledvina moved the Community Design Review Board: Approve the plans and building elevations date-stamped November 23, 1998 for two second-story additions on the Maplewood Auto Service building at 743 N. Century Avenue. The property owner shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the property owner shall submit a uniform building- color scheme for approval by the community design review board. The property owner shall not pave the graveled westerly parking lot unless first submitting a fully-developed grading, drainage, paving and striping plan for the city's approval. 4. Before getting a building permit, the property owner shall remove all debris, parts and old tires from the site. 5. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200% of the cost of the unfinished work. 6. All work shall follow the approved plans. The director of community development may approve minor changes. Screen any new roof-top mechanical equipment that may be added from view of any adjacent residential properties. Any new roof-top equipment that could be seen from nonresidential areas shall be painted to match the building fascia color. Staff shall review any screening proposal. Community Design Review Board Minutes of 01-12-99 -3- Boardmember Robinson seconded. Ayes-- all The motion passed. B. Acorn Mini-Storage Facility--Highway 61 on the old MapleLeaf Drive-in Theater Site. Ellis Gottlieb, of the Nationwide Group, presented this proposal. The review board discussed the following issues with Mr. Gottlieb: building colors, the screening fence for the outdoor storage area, the location of outdoor storage area, landscaping and site lighting. Boardmember Ledvina, who is also a Maplewood planning commissioner, spoke about the planning commission's concerns in regard to the need for a durable fence around the outdoor storage area and the possible need for further study into the current rules and regulations for site lighting. Staff was directed to study the lighting ordinance. Boardmember Robinson moved the Community Design Review Board: Approve the site plan date-stamped November 25, 1998, the landscape plan date- stamped January 12, 1999, the building elevations date-stamped December 2, 1998 and the site lighting and civil drawings date-stamped December 2, 1998 for the Acorn Mini- Storage Facility on the west side of Highway 61 on the old MapleLeaf Drive-in Theater site, based on the findings required by the code. The property owner shall: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Provide the following for staff approval before the city issues a building permit: A grading, drainage, utility and erosion control plan to the city engineer for approval. The erosion control plan shall comply with ordinance requirements. The existing cast-iron sanitary sewer pipe, which served the old house on the property, shall be severed and terminated at the street right-of-way. b. A tree survey identifying quality trees on the site that are eight inches or more in caliper. Staff may require additional trees for code compliance. c. A building-color scheme consisting of neutral colors. d. A fence design plan for the screening fence around the outdoor storage area. 3. Complete the following before occupying the building: a. Replace property irons that are removed because of this construction. Restore and sod damaged boulevards. Restore and seed or sod any and all disturbed ground such as the areas of blacktop removal and the future building pads for Buildings C and D. Remove all old driveway entrances and restore with sod. Community Design Review Board Minutes of 01-12-99 -4- c. Install a handicap-parking sign for the handicap-parking space. Screen all roof-mounted equipment visible from adjacent residential properties. 9uch equipment visible on non-residential sides must be painted to match the building. Construct a trash dumpster enclosure if there will be any outdoor storage of refuse. The enclosures must match the building in color and materials. There must be a closeable gate that is 100% opaque. Install an in-ground sprinkler system for all lawn areas on the front and sides of Building A. g. Provide site-security lighting that is directed or shielded so not to cause any lighting nuisance for adjacent property owners or drivers. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. The city receives cash escrow for the required work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. c. The city receives an agreement that will allow the city to complete any unfinished work. 5. Comply with any requirements of MnDot for access to the frontage road. 6. All work shall follow the approved plans. The director of community development may approve minor changes. 7. There shall not be any outdoor storage permitted in the area designated for Building D. Boardmember Ledvina seconded. Ayes --all The motion passed. Bituminous Curbing Variance--Just for Feet, 3090 Southlawn Drive John Johannson, of Welsh Companies, discussed his request with the review board for a variance to be allowed to continue using bituminous curbing in two areas north of the Just for Feet store. Staff discussed the recommendation to deny the variance, but instead recommended amending the curbing ordinance to permit bituminous curbing temporarily Community Design Review Board Minutes of 01-12-99 -5- under certain circumstances. Staff explained that there is no basis for approving a variance under the requirements of the state statute. The proposed ordinance would allow the use of bituminous curbing for three years when there would be a future construction phase that would occur. The bituminous curbing could be used for up to three years to allow for the next phase of construction, or, if not, it would have to be replaced with concrete curbing. Mr. Johannson agreed with staff's recommendation and felt that he would be beginning his last phase of development within the three-year deadline. The board discussed whether it would be advisable to require a developer to provide escrow to guarantee the replacement of bituminous curbing after three years. Staff said this is a good idea. Mr. Johannson concurred and stated that the city is holding escrow from him for this purpose. Boardmember Ledvina moved the Community Design Review Board recommend denial of the variance based on the reasons stated in the staff report and also recommended approval of the code amendment with the additional requirement that a developer submit escrow if they are to use bituminous curbing on a temporary basis. Boardmember Johnson seconded. Ayes-- all The motion passed. VII. VISITOR PRESENTATIONS There were no visitor presentations. VIII. BOARD PRESENTATIONS There were no board presentations. IX. STAFF PRESENTATIONS A. CDRB Member for January 25 Council Meeting: The review board suggested that staff contact Boardmember Shankar to see if he is available to attend. CDRB Member for February 8 Council Meeting: Boardmember Johnson B. Staff reported that the city council reappointed Boardmembers Erickson, Johnson and Ledvina to new two-year terms on January 11, 1999 X, ADJOURNMENT The meeting adjourned at 7:55 p.m.