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HomeMy WebLinkAbout11/10/1998 AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD Monday, November~, 1998 6:00 P.M. Maplewood Room Maplewood City Hall 1830 East County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes - October 13, 1998 4. Approval of Agenda 5. Unfinished Business 6. Design Review a. Building Addition and Office Building Proposals, 1300 N. McKnight Road - Feed Products and Service Company 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations a. CDRB Representative Volunteers for City Council Meetings on November 23 and December 14 10. Adjourn p:com-dvpt~cdrb,agd MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA NOVEMBER 9, '1998 CALL TO ORDER Vice Chairperson Robinson called the meeting to order at 6:03 p.m. II. ROLL CALL Marvin Erickson Absent Marie Robinson Present Ananth Shankar Present Tim Johnson Present Matt Ledvina Present III. APPROVAL OF MINUTES October 13, 1998 IV. VI. Boardmember Shankar moved approval of the minutes of October 13, 1998, as submitted. Boardmember Johnson seconded. Ayes--all The motion passed. APPROVAL OF AGENDA Boardmember Ledvina moved approval of the agenda as submitted. Boardmember Johnson seconded. Ayes--all The motion passed. UNFINISHED BUSINESS There was no unfinished business. DESIGN REVIEW A. Building Addition and Office Building Proposals, 1300 McKnight Road North--Feed Products and Service Company Jack Ovick, an architect for FP&S, said they would like to start work immediately on the shipping area. He said that, with the shipping addition, trucks will be able to load in a manner that will minimize dust pollutants. The building would be sealed and only open to the plant where they mix the products and load them. Mr. Ovick thought they had preliminary approval of the grading plan. He said there was nothing planned for landscape in the area at this time, but a landscape firm would be hired if additional plantings were required. Vice Chairperson Robinson asked for clarification on the reference to the wetland delineation line. Mr. Ovick said there were probably two sets of wetlands at this site. The water drains through a shallow area south of the driveway where the roofing materials are now stored. He Community Design Review Board Minutes of 11-09-98 -2- said they need to determine whether a pipe is needed or some sort of holding area to discharge the water to the wetland. Mr. Ovick said the other wetland is near the proposed office addition near McKnight Road. He said there is a culvert that passes under the overpass and the ditches drain through this to the west. Mr. Ovick said they would install a culvert near this wetland area and access from the parking lot to the building would be across a little bridge and planted area. As far as plans for landscaping the office area, he said they are trying to leave it as natural as possible. Secretary Tom Ekstrand said from a staff perspective they liked this project. He said the shipping dock addition would enclose a lot of activity and make it a better facility. It should be "quieter and better for the neighborhood." Mr. Ovick said the concept was to make the building look more like a residence than a commercial, flat-top building. There would be masonry around the base, siding up to the eave, an overhang and angled roof with shingles. It would probably be a beige-gray. John Fallin, of FP&S, said a veneer-type of brick would go up half the office building with a metal roof. He said he would like to upgrade the office and make it out of logs. He showed some samples of the brick veneer material. Mr. Fallin said he would prefer a log building because of the type business they are in. He thought it would look better on the lot. He also said the entrance would be a cathedral style. Mr. Ekstrand suggested that, when plans are drawn, they be submitted to the community design review board for review. He didn't know how the board could approve the concept at this time without seeing any plans. Boardmember Ledvina thought the building, as proposed, would be improved by the addition of gables. He had some problems with the building plan as submitted. Mr. Fallin said they would like to upgrade from what is proposed. Secretary Ekstrand recommended amending his staff recommendation to add a condition submitting the building design for board approval. Mr. Ovick said they primarily want to begin Phase 1 (shipping dock) now and then build the office building a year from now. Secretary Ekstrand said approval of the shipping dock would not be held up. He said another option would be to approve the office building, if the board was satisfied with the design, and the applicant would have the option to submit a different plan for approval at a later date. Vice Chairperson Erickson advised the applicant to consider the timing element needed for city approval of revised plans before ordering materials. Secretary Ekstrand said he viewed Phases 1 and 3 as "sort of an entire package." He saw no problems with approval of these additions. He said there was a need for more detail on landscaping, grading, drainage and design for the proposed office site. Mr. Ekstrand said both the review board and the city council will need to review a revised office plan. Various options were considered for the necessary approvals. Boardmember Ledvina moved the Community Design Review Board recommend: Approval of the plans date-stamped October 7 and October 21, 1998 for the addition to the Bulk Storage building at 1300 N. McKnight Road and the proposed office building west of Bulk Storage between McKnight Road and Lakewood Drive. The property owner shall: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Provide the following before getting a building permit for the proposed office building: Community Design Review Board Minutes of 11-09-98 -3- A grading, drainage, utility and erosion control plan to the city engineer for approval. The erosion control plan shall comply with ordinance requirements. grading and drainage plan shall show the wetland delineation line to verify compliance with setback requirements. b. A revised landscape plan for staff approval indicating the sizes and types of plantings proposed for the office site frontage. c. Revised building elevations, for review and approval by the community design review board, if the applicant proposes to change the building design. 3. Complete the following before occupying the office building: a. Restore and sod damaged boulevards. b. Install handicap-parking signs for the handicap-parking space. c. Screen roof-mounted equipment, if used, that would be visible from residential property. d. Construct a trash dumpster enclosure if there will be any outdoor storage of refuse. The enclosures must match the building in color and materials. There must be a closeable gate that is 100% opaque. e. Install an in-ground sprinkler system for all landscaped areas. f. Repair and repaint the existing warehouse building and remove graffiti. 4. If any required work is not done on the office or office site when the applicant requests a certificate of occupancy, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. 5. Provide several signs along the wetland edge on the warehouse site. The number and placement of these signs shall be determined by staff. These signs shall prohibit any building, mowing, cutting, filling or dumping in or around the wetland. 6. All work shall follow the approved plans. The director of community development may approve minor changes. Ayes--all The Boardmember Johnson seconded. The motion passed. Community Design Review Board Minutes of 11-09-98 VII, VISITOR PRESENTATIONS There were no visitor presentations. VIII. BOARD PRESENTATIONS -4- October 10 City Council Meeting: Secretary Ekstrand reported on this meeting. IX. STAFF PRESENTATIONS A. November 23 City Council Meeting: Ms. Robinson will attend this meeting. December 14 City Council Meeting: Mr. Johnson will attend this meeting. X. ADJOURNMENT The meeting adjourned at 6:40 p.m.