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HomeMy WebLinkAbout03/10/1998MAPLEWOO 1. Call to Order 2. Roll Call 3. Approval of Minutes - FE 4. Approval of Agenda 5. Unfinished Business 6. Design Review a. Delavari Convenien Ali Delavari b. Carver School Sign c. Pariseau Medical O' d. Monopole Proposal, (APT) 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations a. CDRB Volunteers fo b. Reminder: The Ne× 10. Adjourn THIS AGENDA IS THI LAST WEEK. PLEA~ YOU RECEIVED FOR KNOW IF YOU NEED AGENDA COMMUNITY DESIGN REVIEW BOARD March 10, 1998 6:00 P.M. City Council Chambers Maplewood City Hall 1830 East County Road B ~bruary 10, 1997 ;e Store, NW Corner Highway 61 and County Road C - 7ariance, 2680 Upper Afton Road - City of Maplewood I:ice Building, Eleventh Avenue - Greg and Mary Pariseau Western Hills Park - American Portable Telecom, Inc. the March 23 and April 13 Council Meetings. CDRB Meeting will be March 31. SAME AS THE ONE YOU RECEIVED ,E BRING THE PLANS AND REPORTS THE MARCH 3 MEETING. LET ME ANOTHER COPY. TOM MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD '1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MARCH 10, 1998 CALL TO ORDER Chairperson Erickson called the meeting to order at 6 p.m. II. ROLL CALL Marvin Erickson Present Marie Robinson Absent Ananth Shankar Present Tim Johnson Present Matt Ledvina Present II1. APPROVAL OF MINUTES February 10, 1998 IV. VI. Boardmember Ledvina moved approval of the minutes of February 10, 1998, as submitted. Boardmember Johnson seconded. Ayes--all The motion passed. APPROVAL OF AGENDA Boardmember Johnson moved approval of the agenda as submitted. Boardmember Shankar seconded. Ayes--all The motion passed. UNFINISHED BUSINESS There was no unfinished business. DESIGN REVIEW ~ A. Delavari Convenience Store, NW Corner Highway 61 and County Road C--Ali Delavari Alan Kretman, of HKS Associates, was present representing the applicant. Mr. Kretman had reviewed the recommendations and questioned the requirement for construction of a fence on the west side of the outlot. He thought it would be a more effective screen to place the fence on the common lot line between the applicant's property and the lot to the east. Mr. Kretman summarized changes that have been made in the plans. Mr. Kretman thought it would be most feasible to have parking in front of the convenience store signed for cars only. Ben Taheri, the architect for the project, said they plan to build a six- to eight- inch platform for the cashier to have a clear view over these cars. Mr. Kretman felt it would be more appropriate to place the handicap parking space on the west end of the parking area in front of the convenience store instead of in a direct line with the pumps. Chairperson Erickson said it was more important to have the handicap parking closer to the Community Design Review Board Minutes of 03-10-98 -2- door. Secretary Tom Ekstrand said that staff's interpretation of the code is that no parking should be allowed between the pumps and the attendant's window. Chairperson Erickson suggested a requirement to maintain the sight line between the pumps and the attendant and then leave it up to the applicant to determine how this would be accomplished. Secretary Ekstrand said his recommendation for a fence near the street on the 40-foot strip was an attempt to avoid disturbance of the trees near the neighbors. Mr. Kretman said the intent was to leave the existing trees along this strip and supplement these with thicker plant materi.al. Mr. Taheri said they are looking at flat lenses for lights under the canopy that will diminish light reflection. Mr. Kretman added that a photometric plan will be submitted. He expected that the speakers would be located on the east canopy supports and would face westward. Because of the small number of pumps, Mr. Taheri said they were looking at the option of 100 percent digital communication. Mr. Taheri described the color of the neon being used on the building as "dark as possible and as Iow intensity as possible." A compromise was suggested and agreeable to leave the neon lights on the front and on the west side of the building. Boardmember Ledvina moved the Community Design Review Board recommend: C. Approval of a parking-space reduction to allow nine parking spaces (six fewer than the code requires). Approval is because: 1. Most of the customers that would be in the store are fuel customers who would leave their cars at the pump islands. 2. There is room to add parking spaces along the west side of the site if more are needed. 3. The applicant shall maintain sight lines to the pumps by signage and parking space configuration acceptable to staff. The city council may require additional parking spaces in the future if a parking shortage develops. This may require a setback variance from the city council. Do Approval of the site, grading/drainage and landscape plans date-stamped February 13, 1998 and the building elevations date-stamped December 22, 1997, for the proposed convenience store, car wash and fuel station at the northeast corner of Highway 61 and County Road C. The owner shall do the following: Repeat this review in two years if the city has not issued a building permit for this project. 2. Submit the following for staff approval before the city issues a building permit: a. Grading, drainage, utility and erosion control plans. A skimmer device shall be included on the outlet of the sedimentation pond. b. A r~vised site plan showing: Community Design Review Board Minutes of 03-10-98 -3- (1) A handicap-parking space that is eight feet wide with an adjacent eight-foot- wide loading space. (2) Elimination of two parking spaces in front.of the attendants' window. This area shall be cross-hatched and marked for no parking. (3) An in-ground lawn irrigation system. c. A revised landscape plan showing: (1) The preservation of the trees on the 40-foot-wide strip east of the frontage road. (2) A :~00-foot-long, six-foot-tall decorative wood screening fence on the east side of this strip. The decorative side shall face the east. The applicant shall attempt to maintain the existing tree growth. do A detailed lighting plan showing site lights that are aimed away from the nearby residents or properly shielded from the residents so there is no light-glare nuisance. e. A plan showing the screening of roof-top mechanical equipment from the homes to the east and west if the roof design does not provide adequate screening. Loudspeakers, if used, shall be located on the east side of the canopy columns and be directed toward the west. g. Neon lighting should be allowed on the north and west side of the building only. 3. Complete the following before occupying the building: a. Restore and sod damaged boulevards. b. Install a handicap-parking sign for the handicap-parking space. Paint all rooftop mechanical equipment, stacks and vents to match the uppermost part of the building. Roof-top equipment must be screened from view from the homes to the south and east if the roof design does not provide adequate screening. d. Install and maintain an in-ground sprinkler system for all landscaped areas. e. Post "no parking" signs in front of the building in the required pump-viewing area. This area shall also be cross-hatched for no parking. Stripe all parking spaces at a width of ten feet, except for the handicap space. The handicap parking space must be eight feet wide with an adjacent eight-foot- wide loading space. Community Design Review Board Minutes of 03-10-98 -4- 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. bo The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. c. The city receives an agreement that will allow the city to complete any unfinished work. 5. Equip the car wash with a noise reduction package and keep the southerly door closed while car washing and drying equipment is operating. 6. See that the external speakers do not exceed the noise standards set by the Minnesota Pollution Control Agency. 7. All work shall follow the approved plans. The director of community development may approve minor changes. Boardmember Shahkar seconded. Ayes--all The motion passed. B. Carver School Sign Variance, 2680 Upper Afton Road--City of Maplewood Jake Sedlacek, Maplewood Parks and Recreation Department employee, said the department does support staff's recommendation. He said the primary reason for this request is to have a sign that will allow users of the gymnasium to locate and recognize it easily. Mr. Sedlacek showed an illustration of the sign as currently allowed by ordinance and said it was not practical. He said the plans are to have small lights on the sign and probably turn an existing security light currently on the school, or add a light on the far west, to focus on it. Boardmember Ledvina felt that an identifying sign was needed but questioned whether it was necessary to have an address included. Bruce Anderson, director of Maplewood Parks and Recreation, said the request for the address was made by the school district. Secretary Tom Ekstrand said an address is required on each building. He was not sure if the address numbers are currently on the building. Mr. Sedlacek said there are large letters that say "Carver School" on the old section of the school but nothing with an address. Boardmember Shankar moved the Community Design Review Board recommend adoption of the resolution which approves a 44-square-foot sign size variance for the community gymnasium sign on the Carver Elementary School gymnasium. Approval is based on the following findings: Adhering to the code would cause the applicant an undue hardship because of the large building setback. Because of this setback a 24-square-foot sign would not be very noticeable or easily read. Community Design Review Board Minutes of 03-10-98 -5- The proposed s'ign would meet the spirit and intent of the ordinance since it would appear modest in size and not overwhelming due to the large wall mass of the gymnasium and because of the large building setback from the street. The proposed 68-square-foot wall sign is preferable to the applicant installing a 32-square- foot ground sign by the street plus a 24-square-foot wall sign on the gym--both of which are allowed by code. Boardmember Ledvina seconded. Ayes--all The motion passed. C. Pariseau Medical Office Building, Eleventh Avenue--Greg and Mary Pariseau Greg Pariseau, the applicant, was in agreement with the staff recommendations. The building will be occupied by an ophthalmologist and an optometrist. Mr. Pariseau said diffused lighting will be provided on the east by a wall unit that is aimed down. Boardmember Ledvina questioned whether the drainage could be directed to an existing pond to the east on the townhome site. He also was concerned about the safety of a pond without a fence. Mr. Pariseau responded that the amount of drainage collected would be far less than that of the townhomes. He said they do not expect standing water and that the sandy soils should expedite draining. Any overflow from large rains would be directed to the wetland to the north. Mr. Ledvina felt that these ponds do hold water and require routine maintenance. He thought a culvert, or something similar, should be used to direct the flow into the existing pond. Mr. Pariseau said he only considered handling the drainage on his own site. Secretary Tom Ekstrand felt this was an appropriate way to proceed. Mr. Pariseau described an erosion plan that included rip-rap (stones and rock) to slow the water as it leaves the parking area and directs the drainage through a gradually-sloped grassy channel to the pond. Mr. Pariseau described the materials being used on the building. Boardmember Ledvina felt the brick, shown on the front, should be wrapped on the east and west sides. Mr. Pariseau admitted that he could see the point of this but he felt the building would be somewhat screened by the townhomes to the east. Mr. Pariseau didn't foresee a big problem with adding this brick if it were required. Boardmember Ledvina moved the Community Design Review Board approve the plans (stamped February 11, 1998) for a medical office building east of 1975 11th Avenue for Greg and Mary Pariseau. Approval is based on the findings required by the code. The applicant shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Provide the following before the city issues a building permit: a. A grading, drainage, utility and erosion control plan to the city engineer for approval. The applicant shall submit calculations to the city engineer for surface water control. Community Design Review Board Minutes of 03-10-98 -6- b. A certificate of survey. c. A revised landscaping plan showing additional trees between the parking lot and street, foundation plantings and six-foot trees for the staggered screening on the east side of the site. 3. Complete the following before occupying the building: a. Install a reflectorized stop sign at the exit and a handicap-parking sign for each handicap-parking space. b. Stripe the parking spaces to meet these minimum requirements: nine feet wide for employees and nine and a half feet wide for visitors. o c. Provide continuous concrete curbing around the driveway and parking lot. d. Construct a trash dumpster enclosure for any outside trash containers that may be used. The .design and placement of an enclosure shall be subject to staff approval. e. Install an in-ground sprinkler system for all landscaped areas. f. Sod all green areas forward of the back wall of the building. The boulevard must also be sodded. The area behind the building may be sod or seed. 4. Submit the site and building plans to the community design review board for the future addition. 5. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. c. The city receives an agreement that will allow the city to complete any unfinished work. 6. All work shall follow the approved plans. The director of community development may approve minor changes. 7. The brick face, shown on the south elevation, shall be continued on the east and west elevations of the building. Ayes--all Boardmember Shankar seconded. The motion passed. Louis Kamrath, 2499 Ariel Street North, said his property runs on the west of the wetland area which is north of this site. He maintains that runoff is causing a large amount of erosion on his Community Design Review Board Minutes of 03-10-98 -7- property. Mr. Pariseau stated he would do additional grading to supplement that which was done at the town houses to the east. He said that the water runoff area they are building will collect the water and allow it to percolate rather than run to the back of this area. Plantings that are proposed to be used in this area will be shown in the erosion control plan. Mr. Pariseau said that the Ramsey Washington Watershed Board is requesting a design for this area that would disperse any overflow water from the pond wide enough that it would not be concentrated and create a problem for the property to the north. Chairperson Ericks~3n felt the collected water should either stay and go into the soil or be property drained to a storm sewer--Mr. Kamrath's property should not be used for drainage from this site. Secretary Ekstrand suggested that Mr. Kamrath call the Maplewood city engineer directly to express his concerns about this issue. Mr. Kamrath also requested a fence along the back of this project. Mr. Ekstrand said the code does not require a fence here. Boardmember Ledvina moved the Community Design Review Board have the Maplewood city engineer review and approve the erosion control plan for the proposed medical office building at 1975 11th Avenue for Greg and Mary Pariseau as it relates to drainage and sediment impacts for property which is located to the north. Boardmember Shankar seconded. Ayesmall The motion passed. D. Monopole Proposal, Western Hills Park--American Portable Telecom, Inc. (APT) Gary Van Cleve, counsel for APT of Minneapolis, was present at the meeting along with Daryl Stone, the real estate manager for APT. Secretary Tom Ekstrand said staff didn't take a position on this issue. Staff simply presented the case and recommended that the city council direct staff to prepare a resolution if so desired. Mr. Ekstrand said the planning commission recommended denial of this request and suggested that the city council reconsider the Mn/DOT site on McMenemy Street. Chairperson Erickson also had a problem with the site and questioned whether the board should address the issue at this point. Mr. Van Cleve said that basically the choice for location of the tower in this area was between the Mn/DOT site and this park. Boardmember Ledvina mentioned that the denial of the Mn/DOT site related to the potential rezoning of that site. The city council did not take action on the rezoning which allows APT to reconsider that site. Boardmember Shankar moved the Community Design Review Board recommend acceptance of the staff recommendation to direct city staff to prepare the necessary resolutions for the city council's preference for this request. Boardmember Johnson seconded. Ayes--all The motion passed. VII. VISITOR PRESENTATIONS There were no visitor presentations. Community Design Review Board Minutes of 03-10-98 VIII. BOARD PRESENTATIONS IX. -8- February 23, 1998 City Council Meeting: Chairperson Erickson reported on this meeting. STAFF PRESENTATIONS A. March 30 Council Meeting: Mr. Shankar will attend this meeting. April 13 Council Meeting: Mr. Ledvina will attend this meeting. B. Secretary Ekstrand'reminded the board that the next CDRB meeting will be March 31, 1998. X. ADJOURNMENT The meeting adjourned at 8:04 p.m.