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Home My WebLink About08-11-2014 City Council Meeting MinutesAugust 11, 2014 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, August 11, 2014 Council Chambers, City Hall Meeting No. 14-14 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:05 p.m. by Mayor Slawik. Mayor Slawik spoke about Mendota Heights Police Officer Scott Patrick and requested a moment of silence in observance of him. Councilmember Juenemann requested a moment of silence in remembrance of Maplewood Police Officer Joe Bergeron who was killed in the line of duty in 2010. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Absent Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA N1 National Night Out N2 City Manager Search N3 Budget - Example N4 Citizen Responsibilities N5 Replay of Budget Preview N6 Police Reserve Program N7 Round Table with Governor Dayton N8 Hmong Alliance Church Ribbon Cutting Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of July 28, 2014 City Council Workshop Minutes Councilmember Juenemann moved to approve the July 28, 2014 City Council Workshop Minutes as submitted. Seconded by Councilmember Koppen Ayes – All August 11, 2014 City Council Meeting Minutes 2 The motion passed. 2. Approval of July 28, 2014 City Council Meeting Minutes Councilmember Cardinal moved to approve the July 28, 2014 City Council Meeting Minutes as submitted. Seconded by Councilmember Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Legislative Update Senator Chuck Wiger, Senator Susan Kent, Representative Peter Fisher, Representative JoAnn Ward, and Representative Leon Lillie, gave a brief report on upcoming legislative activities especially those impacting Maplewood residents. 2. Approval of Human Rights Commission Annual Report Nathan Danielson, Human Rights Commission Chair gave the Human Rights Commission Annual Report and answered questions of the council. Councilmember Juenemann moved to approve the Human Rights Commission Annual Report and answered questions of the council. Seconded by Councilmember Koppen Ayes – All The motion passed. G. CONSENT AGENDA Councilmember Juenemann requested agenda items G3 and G9 be highlighted. Mayor Slawik requested agenda item G2 and G10 be highlighted. Councilmember Juenemann moved to approve agenda items G1-G10. Seconded by Councilmember Koppen Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE $ 230,840.74 Checks # 92934 thru # 92982 dated 07/22/14 $ 335,750.13 Disbursements via debits to checking account August 11, 2014 City Council Meeting Minutes 3 dated 07/14/14 thru 07/18/14 $ 644,740.00 Checks # 92983 thru # 93021 dated 07/29/14 $ 429,741.47 Disbursements via debits to checking account dated 07/21/14 thru 07/25/14 $ 893,520.30 Checks #93022 thru # 93079 dated 07/30/2014 thru 08/05/2014 $ 2,867,002.78 Disbursements via debits to checking account dated 07/28/14 thru 08/01/14 $ 5,401,595.42 Total Accounts Payable PAYROLL $ 535,571.07 Payroll Checks and Direct Deposits dated 07/08/14 $ 890.15 Payroll Deduction checks #999090 thru #9990092 dated 07/18/04 $ 531,840.69 Payroll Checks and Direct Deposits dated 08/01/14 $ 640.00 Payroll Deduction check #9990113 thru # 9990114 dated 08/01/04 $ 1,068,941.91 Total Payroll $ 6,470,537.33 GRAND TOTAL Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval to Waive Permit Fees for The Dog House Bar & Grill, 2029 Woodlynn Avenue Citizen Services Director Guilfoile gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve to waive the One Time Event and Noise Control Waiver permit fees in the amount of $240.00 for the Dog House Bar & Grill, 2029 Woodlyn Avenue, to use at their annual “Dog Days of Summer Musical Festival” on August 16, 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval of Fall Clean Up Campaign Interim City Manager Coleman gave the staff report and answered questions of the council. August 11, 2014 City Council Meeting Minutes 4 Councilmember Juenemann moved to approve 2014 Fall Clean Up Campaign. Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Approval of Supplemental Agreement for Professional Services, East Metro Public Safety Training Center, City Project 09-09 Councilmember Juenemann moved to approve the Supplemental Agreement for Professional Services with SEH for the East Metro Public Safety Training Center, City Project 09-09 and authorize the Mayor and City Manager to execute the agreement with SEH. Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Approval of Amendment to Agreement with Terra General Contracting as Construction Manager at Risk, East Metro Public Safety Training Center, City Project 09-09 Councilmember Juenemann moved to approve the amended project budget of $6,193,901.94 and authorize the Finance Director to make the necessary financial transfers; and approve the amendment to the agreement with Terra General Contracting as Construction Manager for the East Metro Public Safety Training Center, City Project 09-09 to include the preliminary Guaranteed Maximum Price proposed by Terra General Contracting. Seconded by Councilmember Koppen Ayes – All The motion passed. 6. Approval of Installation of Stop Signs at English Street and Cope Avenue Councilmember Juenemann moved to approve the intersections of English Street and Cope Avenue be signed as an all-way stop by installing two stop signs on English Street at the intersection of English Street and Cope Avenue. Seconded by Councilmember Koppen Ayes – All The motion passed. 7. Approval to Accept a FEMA Grant for Station Alerting Councilmember Juenemann moved to approve to accept the AFG Grant in the amount of $135,330 and make the necessary budget adjustments to cover the fire department’s responsibility of the 10% match in the amount of $13,533. Seconded by Councilmember Koppen Ayes – All August 11, 2014 City Council Meeting Minutes 5 The motion passed. 8. Approval to Accept a FEMA Grant for Self-Contained Breathing Apparatus (SCBA) Councilmember Juenemann moved to approve to accept the AFG Grant in the amount of $435,000 and make the necessary budget adjustments to cover the fire department’s responsibility of the 10% match in the amount of $43,500. Seconded by Councilmember Koppen Ayes – All The motion passed. 9. Approval to Accept a Donation to Police Department Police Chief Schnell gave the staff report. Councilmember Juenemann moved to approve the Resolution Expressing Acceptance of and Appreciation of a Donation to the Maplewood Police Department in the amount of $50 from Lowell and Lori Colliander to be used by the Police Reserves for equipment and other needs (such as uniforms). Resolution 14-8-1109 Expressing Acceptance of and Appreciation of a Donation to the Maplewood Police Department WHEREAS, Lowell and Lori Colliander have presented to the Maplewood Police Department a donation in the amount of $50; and WHEREAS, this donation is intended for the purpose of Maplewood Police Reserve Unit equipment and/or needs; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends Lowell and Lori Colliander for their civic efforts, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that: 1. The donation is accepted and acknowledged with gratitude; and 2. The donation will be appropriated for the Police Department as designated; and 3. The appropriate budget adjustments be made. Passed by the Maplewood City Council on August 11, 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. 10. Approval of a One Time Event Permit for Phoenix Myth, 3090 Southlawn August 11, 2014 City Council Meeting Minutes 6 Drive Citizen Services Director Guilfoile gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the One Time Event Permit for Phoenix Myth, 3090 Southlawn Drive for Friday, October 10, 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. H. PUBLIC HEARING 1. Approval of Updates to Alarm System Ordinance – First Reading Mayor Slawik opened the public hearing. Police Chief Schnell gave the staff report and answered questions of the council. No one spoke at the public hearing. Mayor Slawik closed the public hearing. Councilmember Cardinal moved to approve the first reading of the updated alarm ordinance replacing all current elements of Chapter Four with the exception of Section 4- 73 pertaining to vehicle alarms. Seconded by Councilmember Juenemann Ayes – All The motion passed. I. UNFINISHED BUSINESS None J. NEW BUSINESS None K. AWARD OF BIDS None L. VISITOR PRESENTATION None M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update August 11, 2014 City Council Meeting Minutes 7 Interim City Manager Coleman gave the update to the council calendar. Citizen Services Director Guilfoile gave an update on the polling place location changes. N. COUNCIL PRESENTATIONS 1. National Night Out Councilmember Juenemann gave a brief report on National Night Out that took place on Tuesday, August 5, 2014. 2. Manager Search Councilmember Juenemann gave an update on the manager search. Councilmember Cardinal gave additional information. 3. Budget – Example Councilmember Cardinal gave an example of how to obtain additional revenue through fees. 4. Citizen Responsibilities Councilmember Cardinal encouraged citizens to contact the city on situations in the community before they turn into a more serious issue. 5. Replay of Budget Preview Councilmember Cardinal requested the 2015 Budget Preview that was presented by Interim City Manager Coleman and Finance Director Bauman be replayed on the City’s website as often as possible. 6. Police Reserve Program Councilmember Koppen requested that Police Chief Schnell give a report on the Maplewood Police Reserves at an upcoming Council Workshop; also put an article in Maplewood Living and possibly the Lillie Newspaper do a feature article. 7. Round Table with Governor Dayton Mayor Slawik reported on the round table with Governor Dayton she attended with Fire Chief Lukin earlier in the day on Rail Safety. Fire Chief Lukin gave additional information. 8. St. Paul Hmong Alliance Church Ribbon Cutting Mayor Slawik reported on the Ribbon Cutting at St. Paul Hmong Alliance Church she and Police Chief Schnell attended. Police Chief Schnell gave additional information. O. ADJOURNMENT Mayor Slawik adjourned the meeting at 9:11 p.m.