HomeMy WebLinkAbout2014-08-13 HEDC Packet
AGENDA
CITY OF MAPLEWOOD
HOUSING AND ECONOMIC DEVELOPMENT COMMISSION
Wednesday, August 13, 2014
7:00 P.M.
Council Chambers -Maplewood City Hall
1830 County Road B East
1.Call to Order
2.Roll Call
3.Approval of Agenda
4.Approval of Minutes:
a.July9, 2014
5. New Business:
a.
Approval of the 2015-2019 Capital Improvement Plan
6.Unfinished Business:
7.Visitor Presentations:
8.Commission Presentations:
9.Staff Presentations:
a.Development Summary (No Report)
10.Adjourn
MINUTES OF THE HOUSING AND ECONOMIC DEVELOPMENT COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
7:00 P.M., WEDNESDAY,JULY 9, 2014
1.CALL TO ORDER
A meeting of the Commissionwas held in the City Hall Council Chambers and was called to order
at 7:00p.m.byChairperson Wessel.
2.ROLL CALL
Commissioners
Absent
Gary Kloncz, Commissioner
Mark Jenkins, CommissionerPresent
Jennifer Lewis, CommissionerPresent
Joy Tkachuck, Vice ChairPresent
Beth Ulrich, CommissionerPresent
Absent
Dennis Unger, Commissioner
Warren Wessel, ChairpersonPresent
Staff
Michael Martin, Planner
3.APPROVAL OF AGENDA
Commissioner Jenkinsmoved to approve the agenda as submitted.
Seconded by CommissionerUlrich.Ayes –All
The motion passed.
4.APPROVAL OF MINUTES
Commissioner Jenkinsmoved to approve the minutesfor April 9,2014.
Seconded by CommissionerUlrich.Ayes –Chairperson Wessel &
Commissioner Jenkins
Abstentions –Commissioner’s Lewis
& Tkachuck
The motion passed.
5.NEW BUSINESS
a.Green Economy –Presentation by Tim Nolan, Sustainable Industrial Development
Coordinator with the Minnesota Pollution Control Agency
i.Planner, Mike Martin introduced Tim Nolan to give the presentation to the commission.
ii.Sustainable Industrial Development Coordinator, Tim Nolan addressed the commission
and gave the presentation.
No action was required.
July 9, 2014 1
Housing and Economic Development CommissionMeetingMinutes
Sale of Excess Real Property, Fire Department Properties
b.
i.Planner, Mike Martin gave the report and update on the 3 fire department properties.
Chairperson Wessel moved to approvethe recommendation to the city council in determining the
properties the city owns at 1177 Century Avenue, 2501 Londin and 2001 McMenemy are in
excess and not needed for any public use and should be marketed for sale.
Seconded by Commissioner Jenkins.Ayes –All
The motion passed.
Chairperson Wesselmoved to recommend to the city council to moveforward with a purchase
agreement to sell the property located at 1177 Century Avenue.
Seconded by Commissioner Jenkins.Ayes –All
The motion passed.
This item goes to the city council on Monday, July 14, 2014.
c.Update on Revolving LoanFundGuidelines and Broker Selection Subcommittees
i.Planner, Mike Martin gave the update on the RLF Guidelines
ii.Chairperson Wessel updated the commission on the Broker Selection Subcommittees.
Mike Brass was recommended to be hired to represent the city. Commissioners Ulrich,
Kloncz and Chairperson Wessel are the committee members from the HEDC.
No action was required.
6.UNFINISHED BUSINESS
None.
7.VISITOR PRESENTATIONS
None.
8.COMMISSIONPRESENTATIONS
None.
9.STAFF PRESENTATIONS
Planner Martin reportedon the latest developments in Maplewood. A used auto business at the
Maplewood Business Park, 1705 Cope Avenue was approved. On English and Cope south of
the new interchange on Highway 36 there is a strip center and the city council approved a Holiday
Station at that location. At that same strip center the Baby Zone located there is going to be
moving to the former Hostess Discount Bakery on White Bear Avenue and County Road B at
2146 White Bear Avenue once the building is remodeled there. The Days Inn building behind the
Maplewood Mall is being proposed to be developed into an assisted living building. Another used
car business Whitaker Used Car Sales is being proposed at the NW quadrant of Highway 36 and
Highway 61 which would be higher end used cars and showcasing of cars all internal. Also at
3094 White Bear Avenue where the old Mr. BBQ business was located, next to Caribou Coffee
the building will be demolished and a new retail building will be built.
July 9, 2014 2
Housing and Economic Development CommissionMeetingMinutes
10.ADJOURNMENT
Chairperson Wesseladjourned the meeting at 8:33p.m.
July 9, 2014 3
Housing and Economic Development CommissionMeetingMinutes
MEMORANDUM
TO:
Melinda Coleman, Interim City Manager
FROM:
Michael Martin, AICP,Planner
DATE:
August 6, 2014
SUBJECT:
Approval of the 2015-2019 Capital Improvement Plan
Introduction
Attached is a memorandum by Gayle Bauman, finance director, concerning the 2015-2019
Capital Improvement Plan (CIP) draft for review by the housing and economic development
commission (HEDC). The CIP is quite lengthy with 164pages. To conserve paper, staff has
posted this documenton line which can be found by going to the following link on the city’s
website:
http://www.ci.maplewood.mn.us/DocumentCenter/View/11286
Staff will also e-mail a PDF of the CIP to commission members prior to the August 13 HEDC
meeting.
Discussion
The CIP is a budget planning document updated every year. Its purpose isfor the city council
to plan for major projects, purchases and expenditures. The HEDCmust review the CIP and
forward a recommendation to the city council.
By approving the CIP, the council is not committed to any of these projects or expenditures.
The CIP is only a budget planning document. The council must consider each item individually
and take specific action to actually commence anyof these projects or to commit funds to any
proposal.
Recommendation
Approve the 2015-2019 Capital Improvement Plan, based on the finding that doing so meets the
goals of the comprehensive planby guiding the future growth and development of the city in an
orderly and fiscally responsible fashion.
Attachments
1.Memorandum from Gayle Bauman, Finance Director, dated August 5, 2014
MEMORANDUM
TO:
Melinda Coleman,Interim City Manager
FROM:
Gayle Bauman, Finance Director
DATE:
August 5, 2014
SUBJECT:
2015-2019 CIP Plan Review
Introduction
The Capital Improvement Plan is an annually prepared document that coordinates the planning,
financing and timing of major equipment purchases and construction projects. The 2015-2019
CIP document isbeingreleased for review by the various Commissions and a Public Hearing on
th
the CIP will be held at the Planning Commission meeting onAugust19at 7:00 pm. As part of
our paperless efforts, a copy of the CIP is available in electronic format on the City’s webpage.
Following the receipt of recommendationsfrom all the Commissions, the City Council will be
asked to adopt the CIP in September 2014. Adopting the CIP does not commit the council to
the proposed projects, nor implement the assumptions made during the preparation; however,
this is the basis for the 2015 Budget as we continue with its preparation.
Each Commission shall review and comment on the impact of the assumptions and
recommended projects within the Capital Improvement Plan. A recommendation of approval,
approval with conditions, or denialshould be made and forwarded to the Planning Commission
and/or City Council for their consideration. The Commission should appoint a member to attend
th
the City Council meeting on September 8, when final adoption of the CIP will be considered.
CIP Summary
A copy of the draft 2015-2019 Capital Improvement Plan can be found on the City’s website at
www.ci.maplewood.mn.us. The Transmittal Letter highlights the major projects within the Plan
for consideration. The document explains each of the proposed projects, as well as analyzes
the impacts on the budget for the various funds, along with the tax impact necessary to
implement these projects as proposed. The staff submits projects based upon goals set at the
Council/Management Team retreats. The finance staff analyzes the funds available for capital
projects along with the impacts of the staff proposals. A number of revisions are made in the
project submittals based upon the analysis of finance, as well as management priorities to
achieve the attached CIP plan. The attached table shows the changes that were made to the
original requests based on the City’s financial means and meetings with the various department
heads.
Housing and Economic Development Commission Consideration
There are a couple of programs that are important to consider for the Housing and Economic
DevelopmentCommission to make their finding during the 5-year planning period covered by
this CIP as follows:
1.Housing Replacement Program:
a.Proposes $80,000 in 2016 and again in 2018.
b.The proposal is that the HEDC develop a program for housing rehabilitation or
improvement on an every other year basis.
c. This is consistent with the Comprehensive Plan goals for reinvestment into the
City’s housing stock.
2.Commercial Property Redevelopment
a.Proposes expenditures of $1,500,000, including Prior Year investments.
b.Revenue from this program comes from the sale of property that has been
purchased and redeveloped [$1,200,000 is estimated], plus the annual levy of
$89,270.
c. The proposal is that the HEDC will be involved in the purchase of redevelopment
properties, improve the property and then resell the property for increased tax
base. The HEDC would make recommendations to the Economic Development
Authority.
d.This is consistent with the Comprehensive Plan goals for business retention and
expansion.
3.Gladstone Area Redevelopment
a.Proposes $5,425,000 of expenditures over the 5-year period.
b.The proposal calls for use of grant funds to continue needed public
improvements and possible acquisition and/or investment into property in
accordance with the approved Gladstone Master Plan.
Recommendation
The Commission should review the proposed projects within the 2015-2019 Capital
Improvement Plan. A recommendation of approval, approval with conditions, or denial should
be made and forwarded to the Planning Commission and/or City Council for their consideration.
The Commission should appoint a member to attend the City Council meeting on September
th
8, when final adoption of the CIP will be considered.
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