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Home My WebLink About06-23-2014 City Council Meeting MinutesJune 23, 2014 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, June 23, 2014 Council Chambers, City Hall Meeting No. 11-14 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:05 p.m. by Mayor Slawik. Public Works Director/City Engineer Thompson gave a report on the recent rain fall and the effect it’s having on the City’s Sanitary Sewer System. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA N3 National Night Out N4 Green Team N5 League of Minnesota Cities Annual Conference Green Step Recognition N6 Planning Commission Report N7 Pavement Deterioration N8 Cardinal Point Issue N9 Tartan Board N10 Fireworks M2 Letter of Intent from LCS Lawn Service M3 4th of July Celebration Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of June 9, 2014 City Council Workshop Minutes Councilmember Juenemann moved to approve the June 9, 2014 City Council Workshop Minutes as submitted. June 23, 2014 City Council Meeting Minutes 2 Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of June 9, 2014 City Council Meeting Minutes Councilmember Abrams noted a correction to page 2 of the minutes, under Consent Agenda it should state “Councilmember Abrams requested further information for…” Councilmember Juenemann noted a change to page 21 of the minutes, change agenda item J8 to read “Councilmember Juenemann moved to approve the …” Councilmember Juenemann moved to approve the June 9, 2014 City Council Meeting Minutes as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Announcement of Governor Dayton’s Appointment of Police Chief Schnell to the POST (Peace Officers Standards and Training) Board Mayor Slawik reported on and congratulated Police Chief Schnell for his appointment to the Peace Officers Standards and Training Board. Police Chief Schnell gave additional information. G. CONSENT AGENDA Councilmember Juenemann had a question on G7 and G9; and highlighted G12 and G15. Councilmember Cardinal requested G4 be highlighted. Councilmember Juenemann moved to approve agenda items G1-G15. Seconded by Councilmember Koppen Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $427,679.61 Checks # 92656 thru # 92702 dated 06/10/14 thru 06/15/14 $469,475.61 Disbursements via debits to checking account dated 06/02/14 thru 06/06/14 June 23, 2014 City Council Meeting Minutes 3 $389,404.14 Checks #92703 thru # 92740 dated 06/17/14 $479,906.06 Disbursements via debits to checking account dated 06/09/14 thru 06/13/14 $1,766,465.42 Total Accounts Payable PAYROLL $531,066.88 Payroll Checks and Direct Deposits dated 06/06/14 $640.00 Payroll Deduction check #9990038 thru #9990039 dated 06/06/14 $531,706.88 Total Payroll $2,298,172.30 GRAND TOTAL Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of Resolution Appointing Annastacia Belladonna-Carrera to the Human Rights Commission Councilmember Juenemann moved to approve the Resolution Appointing Annastacia Belladonna-Carrera to the Human Rights Commission. Resolution 14-6-1081 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individual, who has interviewed with the Maplewood City Council, to serve on the following commission: Human Rights Commission Annastacia Belladonna-Carrera, term expires May 1, 2015 Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval of Resolution for a Temporary Lawful Gambling Permit for the White Bear Avenue Business Association, 2020 White Bear Avenue N Councilmember Juenemann moved to approve the Resolution for a Temporary Lawful Gambling Permit for the White Bear Avenue Business Association, 2020 White Bear June 23, 2014 City Council Meeting Minutes 4 Avenue N. Resolution 14-6-1082 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary gambling permit is approved for White Bear Avenue Business Association to be used at the Ramsey County Fair, 2020 White Bear Avenue, Maplewood, MN from July 9 through July 13, 2014. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Approval to Waive Permit Fees for Ramsey County Fair, 2020 White Bear Avenue N City Clerk Guilfoile gave the staff report. Joe Fox, organizer of the Ramsey County Fair addressed the council and gave additional information. The council applauded Joe Fox for his involvement with the Ramsey County Fair and his role at the Minnesota State Fair. Councilmember Juenemann moved to approve the Permit Fees for a Noise Control Waiver, Fireworks Display and Temporary Amusement Rides be waived for Ramsey County Fair, 2020 White Bear Avenue N. Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 3, East Metro Public Safety Training Center Phase I Bid Package 5 Improvements Burn Building and Burn Tower, City Project 09-09 Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing Construction Contract, Change Order No. 3, East Metro Public Safety Training Center Phase I Bid Package 5 Improvements Burn Building and Burn Tower, City Project 09-09. Resolution 14-6-1083 June 23, 2014 City Council Meeting Minutes 5 Directing Modification of Existing Construction Contract Project 09-09, BID Package 5, Change Order No. 3 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 09-09, East Metro Public Safety Training Center Phase I Bid Package 5 Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 09-09, Change Order No. 3. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 3 which is an increase of $23,601.45 The revised contract amount is $1,555,462.56. Adopted by the Maplewood City Council on this 23rd day of June 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. 6. Approval of Supplemental Agreement for Professional Services, East Metro Public Safety Training Center, City Project 09-09 Councilmember Juenemann moved to approve the Supplemental Letter of Agreement for Professional Services as part of the East Metro Public Safety Training Center Phase 1 Bid Package 3 & 5 Improvements, City Project 09-09 and authorize the City Manager and City Engineer to sign the Supplemental Letter of Agreement. Seconded by Councilmember Koppen Ayes – All The motion passed. 7. Approval of Installation of Stop Sign at Standridge Avenue and Bartelmy Lane Public Works Director/City Engineer Thompson gave the staff report. Councilmember Juenemann moved to approve the recommendation to install a stop sign at the southwest corner of the intersection of Standridge Avenue and Bartelmy Lane. Seconded by Councilmember Koppen Ayes – All The motion passed. June 23, 2014 City Council Meeting Minutes 6 8. Approval of a Conditional Use Permit Review, East Metro Public Safety Training Center, Located at Century Avenue, South of Holloway Avenue Councilmember Juenemann moved to approve to review the Conditional Use Permit for the East Metro Public Safety Training Center located at Century Avenue, South of Holloway Avenue again in one year to check on the project’s progress. Seconded by Councilmember Koppen Ayes – All The motion passed. 9. Approval of a Conditional Use Permit Review, Tubman Center East Planned Unit Development, 1725 Monastery Way Planner Martin answered questions of the council. Councilmember Juenemann moved to approve to review the Conditional Use Permit for the St. Paul’s Monastery PUD in one year. Seconded by Councilmember Koppen Ayes – All The motion passed. 10. Approval of a Conditional Use Permit Review, Cottagewood Town House Development, South of Highwood Avenue, East of Dennis Street, West of I- 494 Councilmember Juenemann moved to approve to review the Conditional Use Permit for the Cottagewood PUD again in one year or sooner if the owner proposes a major change to the site. Seconded by Councilmember Koppen Ayes – All The motion passed. 11. Approval of a Conditional Use Permit Revision, First Evangelical Free Church, 2696 Hazelwood Street Councilmember Juenemann moved to approve to review the Conditional Use Permit for the Planned Unit Development at 2696 Hazelwood Street again in one year. Seconded by Councilmember Koppen Ayes – All The motion passed. 12. Approval of Bench Donation from Tennis Sanitation Councilmember Juenemann moved to approve the Resolution Accepting the Bench Donation from Tennis Sanitation. Resolution 14-6- 14-6-1084 June 23, 2014 City Council Meeting Minutes 7 Resolution Approving Bench Donation from Tennis Sanitation WHEREAS Maplewood is authorized to receive and accept donations and maintain the same for the benefit of the citizens; and WHEREAS Tennis Sanitation, the City’s recycling contractor, is donating a bench made of recycling bins that were recycled as part of the City’s recycling program; and WHEREAS Tennis’ cost for the bench donation is $799.92 and includes the cost of the bench and freight; and WHEREAS the City’s crews will assemble and install the bench and landscaping on the northwest corner of City Hall, adjacent the pond trail. NOW, THEREFORE, BE IT RESOLVED pursuant to Minnesota Statute, section 465.03, that the Maplewood City Council approves, receives and accepts the bench donation. The Maplewood City Council adopts this resolution on June 23, 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. 13. Approval of Resolution for Final Payment and Acceptance of Project, Police Department Expansion Project – Phase 2 Councilmember Juenemann moved to approve the Resolution Approving the Final Payment and Acceptance of Project, Police Department Expansion Project – Phase 2. Resolution 14-6-1085 Approving Final Payment and Acceptance of Project Police Department Expansion Project – Phase 2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Police Department Expansion Project – Phase 2, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the IT Director for the City of Maplewood has determined that the Police Department Expansion Project – Phase 2, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that 1. Police Department Expansion Project – Phase 2 is complete and the final construction cost is $372,020.63. Final payment to Weber, Inc., and the release of any retainage or escrow is hereby authorized. Approved this 23rd day of June 2014. June 23, 2014 City Council Meeting Minutes 8 Seconded by Councilmember Koppen Ayes – All The motion passed. 14. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order 4 with Jorgenson Construction, Police Department Expansion Project – Phase 3 Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing Construction Contract, Change Order 4 with Jorgenson Construction, Police Department Expansion Project – Phase 3. Resolution 14-6-1086 Directing Modification of Existing Construction Contract Police Department Expansion Project – Phase 3, Change Order No. 4 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Police Department Expansion Project – Phase 3, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Police Department Expansion Project – Phase 3, Change Order No. 4. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Mayor is hereby authorized and directed to modify the existing contract by executing said Change Order No. 4 which is an increase of $62,142.00. The revised contract amount is $2,292,692.00. Adopted by the Maplewood City Council on this 23rd day of June 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. 15. Approve Memorandum of Understanding with St. John’s Hospital for Certain Healthcare Services City Attorney Kantrud gave the staff report. Councilmember Juenemann moved to approve the Mayor and City Manager execute the Memorandum of Understanding with HealthEast St. John’s Hospital supporting their application to participate in the Federal Government’s 340B Drug Discount Program. Seconded by Councilmember Koppen Ayes – All The motion passed. June 23, 2014 City Council Meeting Minutes 9 H. PUBLIC HEARING 1. Approval of Amendments to the City’s Health Codes – First Reading Health Officer Wellens gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the first reading of amendments to the City’s Health Codes (Chapter 12 and 14). The second reading is scheduled for July 14, 2014. Seconded by Councilmember Cardinal Councilmember Juenemann moved to table the motion until after the public hearing, Mayor Slawik opened the public hearing. No one spoke. Mayor Slawik closed the public hearing. Councilmember Juenemann moved to approve the first reading of amendments to the City’s Health Codes (Chapter 12 and 14). The second reading is scheduled for July 14, 2014. Seconded by Councilmember Cardinal Ayes – All The motion passed. I. UNFINISHED BUSINESS 1. Detachment Hearing Regarding Johnson/Berwald Petition a. Intent to Close Meeting (§13D.05) City Attorney Kantrud gave the justification for closing the meeting. Mayor Slawik closed the meeting. Mayor Slawik called the meeting back to order. City Attorney Kantrud gave a brief overview of the closed session. J. NEW BUSINESS None K. AWARD OF BIDS None L. VISITOR PRESENTATION 1. William Diesslin, Maplewood Resident 2. Tim Kinley, Maplewood Resident June 23, 2014 City Council Meeting Minutes 10 3. Bob Zick, North St. Paul Resident M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update Interim City Manager Coleman gave the council calendar update. 2. Letter of Intent Interim City Manager Coleman gave the report on the offer for the Maplewood Fire Station on Century Avenue. 3. 4th of July Celebration Citizen Services Director Guilfoile gave the report on the specifics of the July 4th Celebration. N. COUNCIL PRESENTATIONS 1. Review Interim City Manager Coleman’s Goals and Expectations Councilmember Abrams gave the staff report and answered questions of the council. 2. City Manager Search Timeline / Process Human Resource Attorney Bethel gave the staff report and answered questions of the council. City Attorney Kantrud answered additional questions. Councilmember Koppen moved to start a search process and appoint a two member committee of council members to work with city staff and set a timeline to bring back to the council for approval. Councilmember Abrams made a friendly amendment that council members submit characteristics of the city manager and questions to what qualities we want in a city manager and identify issues that they would like to have in a city manager. Councilmember Koppen accepted the friendly amendment. Seconded by Councilmember Cardinal Ayes – All The motion passed. Council Members Cardinal and Juenemann will be on the Committee. 3. National Night Out Councilmember Juenemann informed the residents that national night out is scheduled Tuesday, August 5th and encouraged everyone to participate. June 23, 2014 City Council Meeting Minutes 11 4. Green Team Councilmember Juenemann reported on the Green Team meeting she attended last week. 5. League of Minnesota Cities Annual Conference Green Step Recognition Councilmember Abrams reported on the League of Minnesota Cities Annual Conference she attended on June 18th, 19th and 20th in St. Cloud where she received a presentation in recognition of the City’s participation in the Minnesota’s Green Step Cities Program at the Step 3 Level. Councilmember Juenemann noted the City is over halfway to Step 4. 6. Planning Commission Report Councilmember Cardinal reported on the Planning Commission meeting he attended on Tuesday, June 17th. 7. Pavement Deterioration Councilmember Cardinal reported on articles in the Star Tribune and Pioneer Press regarding asphalt roads crumbling in Woodbury, MN. Public Works Director/City Engineer Thompson gave additional information. 8. Cardinal Point Issue Councilmember Cardinal reported on an issue that there are some tree branches approaching Cardinal Point property. The City of Maplewood does not own the property and Ramsey County does want to permit them to cut the branches. Staff will look into the issue. 9. Tartan Board Councilmember Koppen reported on the Tartan Ice Arena Board Meeting he and councilmember Cardinal attended on Monday, June 9th. Councilmember Cardinal gave additional information. 10. Fireworks Councilmember Cardinal reported on Maplewood Fireworks that will take place at Hazelwood Park on Friday, July 4th. O. ADJOURNMENT Mayor Slawik adjourned the meeting at 10:03 p.m.