HomeMy WebLinkAbout05-12-2014 City Council Meeting MinutesMay 12, 2014
City Council Meeting Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, May 12, 2014
Council Chambers, City Hall
Meeting No. 09-14
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:03 p.m. by Mayor Slawik.
B. PLEDGE OF ALLEGIANCE
Neil Gunderson from Boy Scout Troup 294 addressed the council to explain why he was
attending the meeting; and then lead the council in the pledge of allegiance.
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Absent
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
N1 Ramsey County Peace Officers Memorial
N2 Thank You
N3 Planning Commission
N4 Cable Commission
N5 North St. Paul City Council
N6 Transportation Related Items
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of April 28, 2014 City Council Workshop Minutes
Councilmember Juenemann moved to approve the April 28, 2014 City Council
Workshop Minutes as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
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City Council Meeting Minutes 2
2. Approval of April 28, 2014 City Council Meeting Minutes
Councilmember Cardinal moved to approve the April 28, 2014 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
Police Chief Schnell thanked everyone that participated in the memorial service held for
Sergeant Joe Bergeron on May 1st which marks the 4th anniversary of his death. He
them informed everyone that this week is National Police W eek. The Minnesota
Association of Women Police (MAWP) presented Maplewood Police Detective Alesia
Metry with the Officer of the Year Award at their annual conference this year. Lieutenant
Kerry Crotty along with law enforcement command staff from all over Minnesota
graduated from the ten week Northwestern Staff and Command School.
1. Lieutenant Michael Shortreed Promotion - Police Department – No Report
Police Chief Schnell gave the staff report; he then presented the badge to Commander
Shortreed’s wife, Jill Shortreed, for pinning of the badge.
2. Life Saving Award – Police Department – No Report
Police Chief Schnell gave the staff report; he then presented officers Clint Abel and
Jason Marino with the Live Saving Award.
3. League of Women Voters 60 Year Anniversary – Presentation of Historical
Booklet
Florence Sprague from the League of Women Voters addressed the council to give the
report and answered questions of the council.
4. Approval of Resolution Proclamation Recognizing National Public Works
Week: May 18-24, 2014
Public Works Director Thompson gave the staff report, then read the Proclamation
Recognizing May 18-24, 2014 as Public Works Week.
Councilmember Juenemann moved to approve the Proclamation Recognizing National
Public Works Week, May 18-24.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
G. CONSENT AGENDA
Councilmember Juenemann requested agenda items G5, G6 and G10 be highlighted.
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City Council Meeting Minutes 3
Councilmember Juenemann moved to approve agenda items G1-G12.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$ 1,027,623.96 Checks #92405 thru # 92443
dated 04/29/14
$ 282,226.49 Disbursements via debits to checking account
dated 04/21/14 thru04/25/14
$ 253,259.60 Checks #92444 thru # 92483
dated 04/30/14 thru 05/06/14
$ 295,023.60 Disbursements via debits to checking account
dated 04/28/14 thru 05/02/14
$ 1,858,133.65 Total Accounts Payable
PAYROLL
$ 518,192.21 Payroll Checks and Direct Deposits dated 04/25/14
$ 1,276.15 Payroll Deduction check # 9989980 thru # 9989983 dated 04/25/14
$ 519,468.36 Total Payroll
$ 2,377,602.01 GRAND TOTAL
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order 3 with Jorgenson Construction, Police Department
Expansion Project – Phase 3
Councilmember Juenemann moved to approve the Resolution Directing Modification of
Existing Construction Contract, Change Order No. 3, for the Police Department
Expansion Project – Phase 3.
Resolution 14-5-1059
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
May 12, 2014
City Council Meeting Minutes 4
POLICE DEPARTMENT EXPANSION PROJECT - PHASE 3, CHANGE ORDER NO. 3
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Police Department Expansion Project – Phase 3, and has let a construction
contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Police Department Expansion Project – Phase 3, Change Order No. 3.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1. The Mayor is hereby authorized and directed to modify the existing contract by
executing said Change Order No. 3 which is a decrease of $11,481.00.
The revised contract amount is $2,230,550.00.
Adopted by the Maplewood City Council on this 12th day of May 2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Approval to Close Debt Service Fund
Councilmember Juenemann moved to approve the Finance Director to make entries
necessary to account for the transfer listed above and to move any remaining balance
sheet accounts to the new funds.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
4. Approval to Transfer Funds Regarding Tax Abatement Note
Councilmember Juenemann moved to approve the transfer of funds and related budget
adjustments from the Legacy Village Tax Abatement District Fund to the G.O. Tax
Abatement Bond Fund in the amount of $709,000.00; and redirect the 2014 LGA funds
expected to be received later this year from the debt service funds to the TH36 and
English project.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
5. Approval of Spring Clean Up Summary
Councilmember Juenemann gave the report.
Councilmember Juenemann moved to approve the Spring Clean Up Summary.
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City Council Meeting Minutes 5
Seconded by Councilmember Koppen Ayes – All
The motion passed.
6. Approval of a Resolution of Support to Host a Minnesota GreenCorp
Member
Assistant City Manager Coleman gave the staff report.
Councilmember Juenemann moved to approve the Resolution of Support to Host a
Minnesota GreenCorps Member for the project year 2014-2015.
Resolution 14-5-1060
Resolution of Support to Host a Minnesota GreenCorps Member
WHEREAS, the City of Maplewood has applied to host an AmeriCorps member
from the Minnesota GreenCorps, a program of the Minnesota Pollution Control Agency
(MPCA), for the 2014-2015 program year; and
WHEREAS, if the MPCA selects the City of Maplewood, the organization is
committed to implementing the proposed Energy Conservation Project to assist with the
implementation of the City’s Green Building Code and other energy and sustainability
goals as described in the host site application, and in accordance with pre-scoped
position description; and
WHEREAS, MPCA requires that the City of Maplewood enter into a host site
agreement with MPCA that identifies the terms, conditions, roles and responsibilities.
NOW, THEREFORE, BE IT RESOLVED THAT the City of Maplewood hereby
agrees to enter into and sign a host site agreement with the MPCA to carry out the
member activities specified therein and to comply with all of the terms, conditions, and
matching provisions of the host site agreement. The Maplewood City Council authorizes
and directs Shann Finwall, Environmental Planner, to sign the grant agreement on its
behalf.
Adopted this 12th day of May, 2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
7. Approval of Payment to Ramsey-Washington Metro Watershed District
(RWMWD) for Wicklanders Pond Dredging, City Project 13-12
Councilmember Juenemann moved to approve the final payment to Ramsey-
Washington Metro Watershed District in the amount of $177,502.92 for Wicklanders
Pond Dredging, City Project 13-12; and authorize the Finance Director to adjust the
budget to $182,000 to allow final payment and closure of City Project 13-12.
Seconded by Councilmember Koppen Ayes – All
May 12, 2014
City Council Meeting Minutes 6
The motion passed.
8. Approval of Purchase for Testing Services, Arkwright-Sunrise Area Street
Improvements, Project 12-09
Councilmember Juenemann moved to approve the City Engineer to enter into a contract
for services with Braun Intertec Company for testing and quality control-services for the
Arkwright-Sunrise Area Street Improvements, City Project 12-09.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
9. Approval of Traffic Control Signs, TH 36/English Street Interchange
Improvements, City Project 09-08
Councilmember Juenemann moved to approve the local traffic control signs that were
installed as part of the TH36/English Street Interchange Improvements, City Project 09-
08.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
10. Approval of Mutual Aid Agreements with Ramsey County Law Enforcement
Agencies
Police Chief Schnell gave the staff report.
Councilmember Juenemann moved to approve the updated Mutual Aid Agreements with
Ramsey County Law Enforcement Agencies.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
11. Approval to Proceed, Gladstone Improvements Phase 2, Project 14-01
Councilmember Juenemann moved to approve the Gladstone Improvements Phase 2,
City Project 14-01 and utilize the services of Kimley-Horn and Associates, Inc. as the
project engineer; and authorize the finance director to make the necessary entries and
establish City Project 14-01.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
12. Approval to Proceed, County Road B Trail and Safety Improvements, City
Project 14-02
Councilmember Juenemann moved to approve the County Road B Trail and Safety
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City Council Meeting Minutes 7
Improvements, City Project 14-02 to proceed and utilize the services of Bolton and
Menk, Inc. as the project engineer; and authorize the Finance Director to make the
necessary transfers and establish City Project 14-02 t be finance by CIP Funds and PAC
Funds once the funds are identified.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
H. PUBLIC HEARING
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Approval of a Resolution to Create and Administer a Tax Increment Finance
District for the Villages at Frost and English Project
Assistant City Manager Coleman gave the staff report. Andy Huse from Sherman and
Associates addressed the council to give additional information.
Councilmember Juenemann moved to approve the Resolution Expressing Intent to
Create and Administer a Tax Increment Finance District for Development of a Senior
Living Project; and the Resolution Expressing Intent to Create and Administer a Tax
Increment Finance District for Development of a Multi-Family Low to Moderate Income
Housing Project.
Resolution 14-5-1061
Resolution Expressing Intent to Create and Administer a
Tax Increment Finance District for Development of a Senior Living Project
WHEREAS:
A. It has been proposed that the City of Maplewood, Minnesota (the "City")
redevelop an area in the City known as the “Maplewood Bowl” site (the “Maplewood
Bowl Site”). The City has received a proposal from Sherman Associates, Inc. (the
“Developer”) that a portion of the Maplewood Bowl Site be developed for a project
containing approximately 65 affordable senior living rental units (the “Senior Living
Project”) which would revitalize the Maplewood Bowl Site and would meet the
community needs for affordable senior housing within the area; and
B. A need has been identified for additional affordable housing within the
City; and an opportunity for an adaptive re-use redevelopment of the Maplewood Bowl
Site; and
C. The Developer has been working on redevelopment plans for the re-use
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of the Maplewood Bowl Site, and has asked the City to undertake the development of a
tax increment financing plan to assist in financing the rehabilitation and development of
the Senior Living Project; and
D. It is anticipated that successful redevelopment of the Maplewood Bowl
Site and the development of the Senior Living Project will require assistance in the form
of tax increment financing in order to achieve financial feasibility; and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Maplewood that (i) subject to the City Council holding a public hearing; (ii) determining
that tax increment financing assistance is necessary for the Senior Living Project; and
(iii) verification of development financing need that substantiates that “but for” the use of
tax increment financing the Senior Living Project would be unable to proceed, the City
intends to create and administer a tax increment financing district limited in terms
sufficient to minimally meet financial requirements of the development in compliance
with Minnesota Statutes, Section 469.174 through 469.1794, as amended.
Resolution 14-5-1062
Resolution Expressing Intent to Create and administer a
Tax Increment Finance District for Development of a
Multi-Family Low to Moderate Income Housing Project
WHEREAS:
A. It has been proposed that the City of Maplewood, Minnesota (the "City")
redevelop an area in the City known as the “Maplewood Bowl” site (the “Maplewood
Bowl Site”). The City has received a proposal from Sherman Associates, Inc. (the
“Developer”) that a portion of the Maplewood Bowl Site be developed for a project
containing approximately 50 multi-family low to moderate income rental housing units
(the “Multi-Family Project”) which would revitalize the Maplewood Bowl Site and would
meet the community needs for affordable multi-family housing within the area; and
B. A need has been identified for additional affordable housing within the
City; and an opportunity for an adaptive re-use redevelopment of the Maplewood Bowl
Site; and
C. The Developer has been working on redevelopment plans for the re-use
of the Maplewood Bowl Site, and has asked the City to undertake the development of a
tax increment financing plan to assist in financing the rehabilitation and development of
the Multi-Family Project; and
D. It is anticipated that successful redevelopment of the Maplewood Bowl
Site and the development of the Multi-Family Project will require assistance in the form
of tax increment financing in order to achieve financial feasibility; and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Maplewood that (i) subject to the City Council holding a public hearing; (ii) determining
that tax increment financing assistance is necessary for the Multi-Family Project; and (iii)
verification of development financing need that substantiates that “but for” the use of tax
increment financing the Multi-Family Project would be unable to proceed, the City
intends to create and administer a tax increment financing district limited in terms
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City Council Meeting Minutes 9
sufficient to minimally meet financial requirements of the development in compliance
with Minnesota Statutes, Section 469.174 through 469.1794, as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of an Off-Sale Intoxicating Liquor License for White Bear Liquor,
2223 White Bear Avenue
Deputy Clerk Schmidt gave the staff report. Bereket Tsegi Medhania, applicant for
White Bear Liquor addressed the council to give additional information and answer
questions.
Councilmember Cardinal moved to approve an Off-Sale Intoxicating Liquor License for
White Bear Liquor, 2223 White Bear Avenue.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Acceptance of Comprehensive Annual Financial Report – 2013
Councilmember Cardinal moved to approve the City’s Comprehensive Annual Financial
Report.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
4. Approval of a Side Yard Setback Variance Resolution for the Construction of
a New Garage, 798 McKnight Road North
Senior Planner Ekstrand gave the staff report.
Councilmember Juenemann moved to approve the Resolution approving a side yard
setback variance; approval is based on the following reasons:
A. Strict enforcement of the ordinance would cause the applicant practical difficulties
because complying with the side yard setback requirement stipulated by the
ordinance would prohibit the building of a new garage because of the existing
locations of the driveway and house.
B. Approval of the requested side yard setback variance would benefit the adjacent
properties because the site will be improved.
C. Approval would meet the spirit and intent of the ordinance since the proposed garage
would be built in an area that is already maintained as a garage.
and; approval of the side yard setback variance is based on the findings required by
ordinance and subject to the following conditions:
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City Council Meeting Minutes 10
A. Shall comply with all zoning and building code regulations regarding the building of
garages.
B. Must replace tree that was removed to build new garage.
Resolution 14-5-1063
Site Yard Setback Variance Resolution
WHEREAS, Stephen Mosner applied for a variance from the shoreland
protection ordinance.
WHEREAS, this variance applies to property located at 2843 Meadowlark Lane
North. The property identification number for this property is:
25-29-22-33-0056
WHEREAS, Ordinance Section 44-108 of the R-1 Residence District, requires a
setback of 5 feet from the side yard property line for garages and accessory buildings.
WHEREAS, the applicant is proposing a setback of 3 feet, requiring a variance of
2 feet, from the side yard property line.
WHEREAS, the history of this variance is as follows:
1. On May 6, 2014, the planning commission held a public hearing to review this
proposal. City staff published a notice in the paper and sent notices to the surrounding
property owners as required by law. The planning commission gave everyone at the
hearing a chance to speak and present written statements. The planning commission
also considered the report and recommendation of the city staff. The planning
commission recommended that the city council approve the variance request.
3. The city council held a public meeting on May 12, 2014, to review this proposal.
The council considered the report and recommendations of the city staff and planning
commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the
above-described variance based on the following reasons:
A. Strict enforcement of the ordinance would cause the applicant practical
difficulties because complying with the side yard setback requirement stipulated by the
ordinance would prohibit the building of a new garage because of the existing locations
of the driveway and house.
B. Approval of the requested side yard setback variance would benefit the
adjacent properties because the site will be improved.
C. Approval would meet the spirit and intent of the ordinance since the proposed
garage would be built in an area that is already maintained as a garage.
Conditions of Approval:
May 12, 2014
City Council Meeting Minutes 11
Approval of the side yard setback variance is based on the findings required by
ordinance and subject to the following conditions:
A. Shall comply with all zoning and building code regulations regarding the building
of garages.
B. Must replace tree that was removed to build new garage.
The Maplewood City Council approved this resolution on May 12, 2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
5. Approval of Resolution Defining Precinct 12 Polling Location
Deputy Clerk Schmidt answered questions of the council.
Councilmember Koppen moved to approve the Resolution Defining Precinct 12 Polling
Location.
Resolution 14-5-1064
P-12 Polling Location Change
WHEREAS, Beaver Lake School will be under construction and will not be
available as a polling location;
WHEREAS, Beaver Lake Lutheran Church has agreed to allow us to use the
church as a polling location.
NOW, THEREFORE, BE IT RESOLVED that the City Council of Maplewood,
Minnesota, does hereby approve Beaver Lake Lutheran Church as a Polling Location for
Precinct 12 with no changes to the boundary lines.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
6. Approval of a Shoreland Setback Variance Resolution for the Construction of
a Home Addition, 2843 Meadowlark Lane
Senior Planner Ekstrand gave the staff report. David Gabel, property owner, addressed
the council to give additional information and answer questions.
Councilmember Cardinal moved to approve the resolution approving a shoreland
setback variance from Kohlman Lake – a Class 4 Public Water. Approval is based on
the following reasons:
A. Strict enforcement of the ordinance would cause the applicant practical difficulties
because complying with the shoreland setback requirement stipulated by the
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City Council Meeting Minutes 12
ordinance would prohibit the building of any permanent structures, substantially
diminishing the potential of this lot.
B. Approval of the requested shoreland setback variance would benefit the adjacent
lake because the site will have its impervious surface area reduced.
C. Approval would meet the spirit and intent of the ordinance since the proposed
addition would be built in an area that is already maintained as lawn, which is also
allowed by ordinance.
D. The Minnesota Department of Natural Resources has reviewed the applicant’s plans
and does not require a permit or have any state statutes that prevent the addition
from being built.
and approval of the shoreland setback variance shall be subject to complying with all of
the conditions of approval in Shann Finwall and Virginia Gaynor’s Environmental
Review.
Resolution 14-5-1065
Shoreland Setback Variance Resolution
WHEREAS, David and Kathleen Gabel applied for a variance from the shoreland
protection ordinance.
WHEREAS, this variance applies to property located at 2843 Meadowlark Lane
North. The property identification number for this property is:
04-29-22-31-0005
WHEREAS, Ordinance Section 44-1242 of the Shoreland Overlay District,
requires a setback of 75 feet in width adjacent to a Class 4 Public Water.
WHEREAS, the applicant is proposing a setback of 45 feet, requiring a variance
of 30 feet, from the Class 4 Public Water.
WHEREAS, the history of this variance is as follows:
1. On May 6, 2014, the planning commission held a public hearing to review this
proposal. City staff published a notice in the paper and sent notices to the surrounding
property owners as required by law. The planning commission gave everyone at the
hearing a chance to speak and present written statements. The planning commission
also considered the report and recommendation of the city staff. The planning
commission recommended that the city council approve the variance request.
3. The city council held a public meeting on May 12, 2014, to review this proposal.
The council considered the report and recommendations of the city staff and planning
commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the
above-described variances based on the following reasons:
May 12, 2014
City Council Meeting Minutes 13
A. Strict enforcement of the ordinance would cause the applicant practical
difficulties because complying with the shoreland setback requirement stipulated by the
ordinance would prohibit the building of any permanent structures, substantially
diminishing the potential of this lot.
B. Approval of the requested shoreland setback variance would benefit the adjacent
lake because the site will have its impervious surface area reduced.
C. Approval would meet the spirit and intent of the ordinance since the proposed
addition would be built in an area that is already maintained as lawn, which is also
allowed by ordinance.
D. The Minnesota Department of Natural Resources has reviewed the applicant’s
plans and does not require a permit or have any state statutes that prevent the addition
from being built.
Conditions of Approval:
Approval of the shoreland setback variance shall be subject to complying with all of the
conditions of approval in Shann Finwall and Virginia Gaynor’s Environmental Review.
The Maplewood City Council approved this resolution on May 12, 2014.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
7. Approval of a Conditional Use Permit Resolution and Design Plans for a
Building Addition to Beaver Lake Elementary School, 1060 Sterling Street
Senior Planner Ekstrand gave the staff report. Mike Boland, ISD622 Operations &
Maintenance Supervisor address the council to give additional information and answer
questions.
Councilmember Juenemann moved to approve the conditional use permit resolution
approving the plans for the addition to Beaver Lake Elementary, located at 1060 Sterling
Street North. Approval is subject to the following conditions:
1. All construction shall follow the site plan approved by the city date-stamped April 15,
2014. Staff may approve minor changes.
2. The proposed construction shall be substantially started within one year of council
approval or this permit shall be null and void. The council may extend this deadline
for one year.
3. The city council shall review this permit in one year.
4. The applicant shall plant four trees to replace the four that are to be removed.
Replacement trees shall be at least two inches in caliper if they are deciduous or at
least six feet tall if they are evergreens. The applicant shall work with staff on this
landscaping plan.
May 12, 2014
City Council Meeting Minutes 14
5. The applicant shall repair the pot holes in the parking lots and driveway from
Stillwater Road. The graveled area on the north side of the building shall be paved
within one year.
6. The applicant shall work with staff on the construction of a trash enclosure for the
north side of the building to contain the two trash dumpsters. The trash enclosure
shall be a material compatible with the building and have closeable gates. The trash
enclosure shall be completed along with the construction of the proposed addition.
7. The applicant shall comply with all requirements of the city’s engineering department
report dated April 15, 2014.
Resolution 14-5-1066
Conditional Use Permit
WHEREAS, Independent School District 622, has applied for a conditional use
permit to construct a building addition to the Beaver Lake Elementary School.
WHEREAS, Section 44-1092 (3) requires a CUP for any educational institution.
WHEREAS, this permit applies to the property located at 1060 Sterling Street
North. The legal description of this property is:
This property lies within the NE ¼ of Section 25, Township 29, Range 22,
Ramsey County, Minnesota. PID #252922130064
WHEREAS, the history of this conditional use permit is as follows:
1. On May 6, 2014, the planning commission held a public hearing. The city
staff published a notice in the paper and sent notices to the surrounding property
owners. The planning commission gave everyone at the hearing a chance to speak and
present written statements. The planning commission also considered the reports and
recommendation of city staff. The planning commission recommended that the city
council approve this permit.
2. On May 12, 2014, the city council considered reports and
recommendations of the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the
above-described conditional use permit, because:
1. The use would be located, designed, maintained, constructed and
operated to be in conformity with the City's Comprehensive Plan and Code of
Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
May 12, 2014
City Council Meeting Minutes 15
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental, disturbing or
cause a nuisance to any person or property, because of excessive noise, glare, smoke,
dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and
would not create traffic congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water and sewer
systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site's
natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction shall follow the site plan approved by the city date-
stamped April 15, 2014. Staff may approve minor changes.
2. The proposed construction shall be substantially started within one year
of council approval or this permit shall be null and void. The council may extend this
deadline for one year.
3. The city council shall review this permit in one year.
4. The applicant shall plant four trees to replace the four that are to be
removed. Replacement trees shall be at least two inches in caliper if they are deciduous
or at least six feet tall if they are evergreens. The applicant shall work with staff on this
landscaping plan.
5. The applicant shall repair the pot holes in the parking lots and driveway
from Stillwater Road. The graveled area on the north side of the building shall be paved
within one year.
6. The applicant shall work with staff on the construction of a trash
enclosure for the north side of the building to contain the two trash dumpsters. The trash
enclosure shall be a material compatible with the building and have closeable gates.
The trash enclosure shall be completed along with the construction of the proposed
addition.
7. The applicant shall comply with all requirements of the city’s engineering
department report dated April 15, 2014.
The Maplewood City Council approved this resolution on May 12, 2014.
May 12, 2014
City Council Meeting Minutes 16
Seconded by Councilmember Koppen Ayes – All
The motion passed.
8. Approval of a Conditional Use Permit Resolution to Reduce the Parking Lot
Setback for the Hobby Lobby Dock Addition at the Plaza 3000 Shopping
Center, 3000 White Bear Avenue
City Planner Ekstrand gave the staff report and answered questions of the council. Tom
Schuette of Azure Properties addressed the council to give additional information and
answer questions.
Councilmember Cardinal moved to approve the conditional use permit resolution
approving the plans for the widening of the Plaza 3000 Shopping Center parking lot on
the south side of the building. This approval allows a parking lot setback reduction from
11.5 feet to six feet 10 inches. Approval is based on the findings required by ordinance
and subject to the following conditions:
1. All construction shall follow the site plan approved by the city date-stamped March
27, 2014. Staff may approve minor changes.
2. The proposed parking lot widening shall be substantially started within one year of
council approval of this permit shall be null and void. The council may extend this
deadline for one year.
3. The city council shall review this permit in one year.
4. The property owner shall replace the six trees that would be removed due to this
parking lot widening. They shall plant shrub varieties that grow tall enough to
provide some screening, but not massive enough to have a substantial root spread
that would interfere with nearby buried cables in the street boulevard. The property
owner shall plant six planting groupings of three shrubs each (18 shrubs total) to
replace the six trees to be removed. The planting plan shall be subject to staff
approval.
Resolution 14-5-1067
Conditional Use Permit
WHEREAS, Azure Properties has applied for a conditional use permit to reduce
their parking lot setback on the south side of the building from the Lydia Avenue right-of-
way.
WHEREAS, Section 44-12 (e) of the city ordinances requires a conditional use
permit to enlarge, reconstruct or structurally alter a non-confirming use.
WHEREAS, this permit applies to the property located at 3000 White Bear
Avenue. The legal description of this property is:
May 12, 2014
City Council Meeting Minutes 17
That part of the South ½ of the Northeast ¼ of the Northwest ¼, lying southerly of the
north line of Woodlynn Avenue, subject to Woodlynn Avenue, and lying easterly of White
Bear Avenue as now located by Final Certificate recorded as Document Number
1813704, Section 2, Township 29 North, Range 22 West, City of Maplewood, Ramsey
County, Minnesota.
And
The west 329.31 feet of the Northwest ¼ of the Northeast ¼ Section 2, Township 29
North, Range 22 West, except the north 1321.33 feet, thereof, City of Maplewood,
Ramsey County, Minnesota.
And
Part of the south 640.00 feet of the north 1321.33 feet of the west 329.31 feet of the
Northwest ¼, of the Northeast ¼, Section 2, Township 29 North, Range 22 West, City of
Maplewood, Ramsey County, Minnesota.
WHEREAS, the history of this conditional use permit is as follows:
1. On May 6, 2014, the planning commission held a public hearing. The city
staff published a notice in the paper and sent notices to the surrounding property
owners. The planning commission gave everyone at the hearing a chance to speak and
present written statements. The planning commission also considered the reports and
recommendation of city staff. The planning commission recommended that the city
council approve this permit.
2. On May 12, 2014, the city council considered reports and
recommendations of the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council _________ the
above-described conditional use permit, because:
1. The use would be located, designed, maintained, constructed and
operated to be in conformity with the City's Comprehensive Plan and Code of
Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental, disturbing or
cause a nuisance to any person or property, because of excessive noise, glare, smoke,
dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and
would not create traffic congestion or unsafe access on existing or proposed streets.
May 12, 2014
City Council Meeting Minutes 18
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water and sewer
systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site's
natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction shall follow the site plan approved by the city date-
stamped March 27, 2014. Staff may approve minor changes.
2. The proposed parking lot widening shall be substantially started within
one year of council approval of this permit shall be null and void. The council may
extend this deadline for one year.
3. The city council shall review this permit in one year.
4. The property owner shall replace the six trees that would be removed due
to this parking lot widening. They shall plant shrub varieties that grow tall enough to
provide some screening, but not massive enough to have a substantial root spread that
would interfere with nearby buried cables in the street boulevard. The property owner
shall plant six planting groupings of three shrubs each (18 shrubs total) to replace the six
trees to be removed. The shrubs shall be at least three feet tall upon planting. The
planting plan shall be subject to staff approval.
The Maplewood City Council approved this resolution on May 12, 2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
9. Approval of a Conditional Use Permit Revision Resolution and Design Plans
for Verizon Wireless Ground Equipment at Hillwood Drive and Sterling Street
City Planner Ekstrand gave the staff report. Steven Wegland of Verizon Wireless
addressed the council to give additional information and answer questions.
Councilmember Cardinal moved to:
A. Adopt the conditional use permit revision resolution approving the expansion of the
cell phone and public safety communications facility at the St. Paul Regional Water
Services water tower site at the corner of Hillwood Drive and Sterling Street.
Approval is based on the findings required by ordinance and subject to the following
conditions (additions are underlined):
May 12, 2014
City Council Meeting Minutes 19
1. All construction shall follow the site plan approved by the city date-stamped
February 18, 2014. The director of community development may approve minor
changes.
2. The proposed construction of the new antenna facility must be substantially
started within one year of council approval or the permit shall become null and
void. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. Any antenna or equipment that is not used for a year shall be deemed
abandoned and the city may require the owner to remove it.
5. Ramsey County shall be responsible for costs and implementation of any
corrections or changes necessary because of interference or other problems
caused by this facility. The county shall make any such corrections or changes
in a timely manner. Ramsey County shall be responsible only for their
communications equipment.
6. Verizon shall be responsible for costs and implementation of any corrections or
changes necessary because of interference or other problems caused by their
communications equipment.
7. The applicant shall comply with the conditions noted in the engineering report by
Steve Love dated February 13, 2014.
8. The applicant shall provide written approval of this project by the St. Paul
Regional Water Services since the proposal is on their site.
B. Approve the plans date-stamped February 18, 2014 for the proposed equipment
building for Verizon Wireless to locate on the water tower site at the corner of
Hillwood Drive and Sterling Street. Approval is subject to the following conditions:
1. Approval of design plans is good for two years. If the applicant has not begun
construction within two years, this design review shall be repeated. Staff may
approve minor changes to these plans.
2. The applicant shall obtain a conditional use permit from the city council for the
proposed expanded use of the site with an additional building and equipment by
Verizon Wireless.
3. The applicant shall revise the landscape plan to show the planting locations of
the trees to be staggered into two rows, instead of a single row. The applicant
shall also work with staff on increasing the number of trees to the landscape plan
to bolster the screening provided. The minimum height of these trees shall be six
feet tall. The applicant shall make sure to maintain these trees and keep them
watered.
4. If the building project results in a need for a retaining wall at the base of the
proposed pre-fabricated building due to grades, the applicant shall provide a
May 12, 2014
City Council Meeting Minutes 20
detail of this wall for staff approval.
5. The proposed structure shall match the pattern and color of the existing
structure.
6. The applicant shall comply with the conditions noted in the engineering report by
Steve Love dated February 13, 2014.
7. The applicant shall provide an irrevocable letter of credit or cash escrow in the
amount of 150 percent of the cost of installing the landscaping, before getting a
building permit.
Resolution 14-5-1068
Conditional Use Permit Revision
WHEREAS, Verizon Wireless has applied for a conditional use permit revision be
allowed to expand the wireless communications facility which is in place at the St. Paul
Regional Water Services water tower site.
WHEREAS, Section 44-1327 of the city ordinances requires a conditional use
permit for communications towers, including their support equipment, in residential
zoning districts.
WHEREAS, this permit applies to the property located at the southwest corner of
Hillwood Drive and Sterling Street. The legal description of this property is:
Outlot B, Beth Heights First Addition, according to the recorded plat in Section 12,
Township 28, Range 22 in Ramsey County, Minnesota. (PIN 12-28-22-43-0012)
WHEREAS, the history of this conditional use permit is as follows:
1. On March 18, 2014, the planning commission held a public hearing. The
city staff published a notice in the paper and sent notices to the surrounding property
owners. The planning commission gave everyone at the hearing a chance to speak and
present written statements. The planning commission also considered the reports and
recommendation of city staff. The planning commission recommended that the city
council approve this permit.
2. On May 12, 2014, the city council considered reports and
recommendations of the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the
above-described conditional use permit, because:
1. The use would be located, designed, maintained, constructed and
operated to be in conformity with the City's Comprehensive Plan and Code of
Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
May 12, 2014
City Council Meeting Minutes 21
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental, disturbing or
cause a nuisance to any person or property, because of excessive noise, glare, smoke,
dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and
would not create traffic congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water and sewer
systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site's
natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction shall follow the site plan approved by the city date-
stamped February 18, 2014. The director of community development may approve
minor changes.
2. The proposed construction of the new antenna facility must be
substantially started within one year of council approval or the permit shall become null
and void. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. Any antenna or equipment that is not used for a year shall be deemed
abandoned and the city may require the owner to remove it.
5. Ramsey County shall be responsible for costs and implementation of any
corrections or changes necessary because of interference or other problems caused by
this facility. The county shall make any such corrections or changes in a timely manner.
Ramsey County shall be responsible only for their communications equipment.
6. Verizon shall be responsible for costs and implementation of any
corrections or changes necessary because of interference or other problems caused by
their communications equipment.
7. The applicant shall comply with the conditions noted in the engineering
report by Steve Love dated February 13, 2014.
May 12, 2014
City Council Meeting Minutes 22
8. The applicant shall provide written approval of this project by the St. Paul
Regional Water Services since the proposal is on their site.
The Maplewood City Council approved this resolution on May 12, 2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
10. Call Special Meeting to Consider Options to Fill City Manager Position
Councilmember Cardinal moved to call for a special meeting of the City Council for
Tuesday, May 20th at 5:00 p.m. to be held in the City Council chambers for the purpose
of considering options and a schedule to fill the City Manager position.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
K. AWARD OF BIDS
None
L. VISITOR PRESENTATION
1. Christine Wrobel
2. John Wykoff
3. Bob Zick
M. ADMINISTRATIVE PRESENTATIONS
1. Council Calendar Update
City Manager Ahl gave the update providing the council with upcoming meetings and
events.
N. COUNCIL PRESENTATIONS
1. Ramsey County Peace Officer Memorial
Councilmember Juenemann reported on the memorial services for fallen police officers.
2. Thank You
Councilmember Juenemann thanked City Manager Ahl for everything he has done for
the city and wished him well in his retirement.
3. Planning Commission
Councilmember Cardinal gave an update on the last Planning Commission Meeting.
May 12, 2014
City Council Meeting Minutes 23
4. Cable Commission
Councilmember Cardinal reported that a Subcommittee of the Cable Commission will be
reviewing the Cable Commission’s By-Laws to make update recommendations.
5. North St. Paul City Council
Councilmember Cardinal reported on the article about the City of North St. Paul that was
in the Star Tribune newspaper on Thursday, May 8, 2014, discussing prayer at public
meetings.
6. Transportation Related Items
Mayor Slawik reported on the Rush Line, Gateway and TAB transportation projects.
O. ADJOURNMENT
Mayor Slawik adjourned the meeting at 8:56 p.m.