HomeMy WebLinkAbout2014 04-28 City Council Meeting PacketAGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, April 28, 2014
City Hall, Council Chambers
Meeting No. 08-14
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep all
discussions civil as we work through difficult issues tonight. If you are here for a Public
Hearing or to address the City Council, please familiarize yourself with the Policies and
Procedures and Rules of Civility, which are located near the entrance. Before addressing
the council, sign in with the City Clerk. At the podium please state your name and
address clearly for the record. All comments/questions shall be posed to the Mayor and
Council. The Mayor will then direct staff, as appropriate, to answer questions or respond
to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of April 14, 2014 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Approval of Resolution Awarding 2013 Maplewood Heritage Award
2. Human Rights Commission Appointments
3. Ramsey-Washington Metro Watershed District Presentation
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1. Approval of Claims
2. Approval of a Temporary Lawful Gambling Permit and Waiver of Permit Fee for the St.
Paul East Parks Lions Club, 2020 White Bear Avenue
3. Approval of a Temporary Lawful Gambling Permit for Knights of Columbus #4145, 2999
Maplewood Drive
4. Approval to Hire Consultant for Mechanical Design Work for the Replacement of the
HVAC Unit at the MCC that Services the Pool Area
5. Approval of Cooperative Agreement (PW 2014-07) with Ramsey County for Signal System
Replacement
6. Approval to Purchase Additional Office Furniture for Police Department Expansion Project
H. PUBLIC HEARINGS
1. Approval of Amendments to the City’s Health Codes – First Reading
I. UNFINISHED BUSINESS
1. Approval of Strategic Vision and Receiving Retreat Report
J. NEW BUSINESS
None
K. AWARD OF BIDS
None
L. VISITOR PRESENTATIONS
M. ADMINISTRATIVE PRESENTATIONS
1. Council Calendar Update
2. Discussion on Allegations Against Person Under the Authority of the City Council (No
Report)
a. Intent to Close Meeting (§13D.05 subd.2b)
N. COUNCIL PRESENTATIONS
O. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon request. The
request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to
make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings
– elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep
emotions in check and use respectful language.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, April 14, 2014
Council Chambers, City Hall
Meeting No. 07-14
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to
order at 7:02 p.m. by Mayor Slawik.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
N1 City Clean Up
N2 National Telecommunicator’s Week
N3 Cable Commission Meeting
N4 Housing and Economic Development Commission Meeting
N5 Maplewood Historical Preservation Commission Meeting
N6 Gateway Corridor
N7 Regional Mayors Meeting
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of March 24, 2014 City Council Workshop Minutes
Councilmember Juenemann noted that the time of the meeting needs to be changed from
5:00 P.M. to 5:30 P.M.
Councilmember Juenemann moved to approve the March 24, 2014 City Council Workshop
Minutes as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
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2. Approval of March 24, 2014 City Council Meeting Minutes
Councilmember Juenemann noted that the motion for item D needs to be changed from
submitted to amended.
Councilmember Juenemann moved to approve the March 24, 2014 City Council Meeting
Minutes as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Approval of Resolution Proclaiming Arbor Day
Environmental Planner Finwall read the Proclamation proclaiming May 10, 2014 Arbor Day
in Maplewood and gave additional details.
Councilmember Juenemann moved to approve the Arbor Day Proclamation proclaiming
May 10, 2014 as Arbor Day in Maplewood.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of Environmental and Natural Resources Commission 2013 Annual Report
Ann Palzer, Environmental and Natural Resource Commission Chair gave the report and
answered questions of the council.
Councilmember Juenemann moved to approve the Environmental and Natural Resources
Commission 2013 Annual Report.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Life Safety Awards (No Report)
Fire Chief Lukin presented a Life Savings Award to Maplewood Community Center
employees Brittany Buckley and Danika Amundson for aid they administered to Mr. James
Zielinski. Mr. Zielinski addressed the council and thanked Brittany and Danika for saving
his life. He also thanked the Maplewood Fire Department staff and the staff at Regions
Hospital.
G. CONSENT AGENDA
Councilmember Cardinal requested item G2 be highlighted, Councilmember Juenemann
requested item G11 be highlighted and Mayor Slawik requested item G12 be highlighted.
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Councilmember Koppen moved to approve agenda items G1-G12.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Koppen moved to approve the Approval of Claims.
ACCOUNTS PAYABLE
$ 483,513.94 Checks # 92187 thru # 92223
dated 03/25/14
$ 418,411.49 Disbursements via debits to checking account
dated 03/17/14 thru 03/21/14
$ 663,142.43 Checks #92224 thru #92268
dated 03/25/14 thru 04/01/14
$ 241,860.68 Disbursements via debits to checking account
dated 03/24/14 thru 03/28/14
$ 488,256.17 Checks # 92272 thru # 92319
dated 04/01/14 thru 04/08/14
$ 1,646,505.97 Disbursements via debits to checking account
dated 03/31/14 thru 04/04/14
$ 3,941,690.68 Total Accounts Payable
PAYROLL
$ 527,279.26 Payroll Checks and Direct Deposits
dated 03/28/14
$ 1,263.15 Payroll Deduction check # 9989939 thru # 9989942
dated 03/28/14
$ 528,542.41 Total Payroll
$ 4,470,233.09 GRAND TOTAL
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
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2. Approval to Hire Consultant to Update Job Evaluation System and Conduct a
Classification and Compensation Study
City Manager Ahl gave the staff report.
Councilmember Koppen moved to approve the City Manager Hire a Consultant to Update
the City’s Job Evaluation System and Conduct a Classification and Compensation Study
with a budget not to exceed $30,000.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
3. Approval of a Temporary Lawful Gambling Permit and Waiver of Permit Fee,
Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street
Councilmember Koppen moved to approve the Temporary Lawful Gambling Permit for the
Church of the Presentation of the Blessed Virgin Mary’s Spring Festival on May 3rd and 4th
at 1725 Kennard Street; and waive the fees for the Temporary Amusement Rides Permit.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
4. Approval of a Temporary Lawful Gambling Permit for St. Pascal Baylon
Church, 2100 White Bear Avenue
Councilmember Koppen moved to approve the Temporary Gambling Permit for St. Pascal
Baylon Catholic Church for their Annual Friends and Family Dinner on April 26, 2014 to be
held at 2100 White Bear Avenue.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
5. Approval of a Motor Fuel Station License for Holiday Stationstores Inc, 2729
Stillwater Road
Councilmember Koppen moved to approve the Motor Fuel Station License for Holiday
Stationstores Inc., 2729 Stillwater Road.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
6. Approval of Access Agreement with MPCA for Installation of Monitoring Well
at Geranium Park
Councilmember Koppen moved to approve the MPCA Property Access Agreement with the
City of Maplewood for the purpose of installing a Groundwater Monitoring Well at Geranium
Park.
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Seconded by Councilmember Juenemann Ayes – All
The motion passed.
7. Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order No. 2, East Metro Public Safety Training Center Phase
I Bid Package 5 Improvements, City Project 09-09
Councilmember Koppen moved to approve the Resolution Directing Modification of Existing
Construction contract, Change Order No. 2, for the East Metro Pubic Safety Training Center
Phase 1 Bid Package 5 Improvements, City Project 09-09.
Resolution 14-4-1052
Directing Modification of Existing Construction Contract
Project 09-09, BID Package 5, Change Order No. 2
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Improvements Project 09-09, East Metro Public Safety Training Center Phase I Bid
Package 5 Improvements, and has let a construction contract pursuant to Minnesota
Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 09-09, Change Order No. 2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1. The Mayor and City Engineer are hereby authorized and directed to modify the existing
contract by executing said Change Order No. 2 which is an increase of $6,280.61
The revised contract amount is $1,531,861.11.
Adopted by the Maplewood City Council on this 14th day of April 2014.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
8. Approval to Purchase 2014-2015 Road Salt
Councilmember Koppen moved to approve the Purchase of De-Icing Salt under the State
Contract in an amount estimated at $93,000.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
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9. Approval of $300 Contribution Toward the Zero-Waste Contract for the
Waterfest Event
Councilmember Koppen moved to approve a $300 Contribution to Ramsey-Washington
Metro Watershed District to help fund the zero-waste contract for the Waterfest event
scheduled for May 31, 2014.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
10. Approval of a Conditional Use Permit Review, T-Mobile Cellular Telephone
Tower at Harmony Learning Center, 1961 County Road C East
Councilmember Koppen moved to approve to review the Conditional Use Permit for the
Monopole at 1961 County Road C East again in one year.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
11. Approval of Metropolitan Livable Communities Act Grant Agreement for
Villages at Frost and English
Assistant City Manager Coleman gave the staff report.
Councilmember Koppen moved to approve the Mayor and City Manager sign and execute
the Grant Agreement between the City of Maplewood and Metropolitan Council.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
12. Approval of 2014 Youth Service Bureau Service Agreement
Police Chief Schnell gave the staff report and answered questions of the council.
Councilmember Koppen moved to approve the 2014 Service Agreement with the Youth
Service Bureau.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
H. PUBLIC HEARING
1. Approval of a Resolution to Consider Giving Host Approval to the Issuance by
the City of Falcon Heights of a Revenue Obligation to Mounds Park Academy
Project
Assistant City Manager Coleman gave the staff report.
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Mayor Slawik opened the public hearing. The following person spoke.
1. Bill Hudson, Director of Institutional Advancement at Mounds Park Academy.
Mayor Slawik closed the public hearing.
Councilmember Juenemann moved to approve the Resolution Giving Host Approval to the
Issuance of Educational Facilities Revenue Refunding Note (Mounds Park Academy
Project).
Resolution 14-4-1053
Resolution Giving Host Approval to the
Issuance of Educational Facilities Revenue Refunding Note
(Mounds Park Academy Project)
WHEREAS, Mounds Park Academy, a Minnesota nonprofit corporation (the
"Borrower"), desires to refund the outstanding principal balance of two series of tax exempt
revenue bonds issued by the City of Maplewood, Minnesota (the "City") in 2003 and 2005
to refinance the installation of various capital improvements to the Borrower's facilities
located at 2051 Larpenteur Avenue East and 2025 Larpenteur Avenue East in the City (the
"Project"); and
WHEREAS, the Borrower has proposed that the City of Falcon Heights ("Falcon
Heights") issue a tax exempt revenue note in the approximate aggregate principal amount
of $7,750,000 (the "Note") to finance the Project pursuant to Minnesota Statutes, Sections
469.152 through 469.1655, as amended; and
WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the
"Code"), requires that each governmental unit in which facilities to be financed or
refinanced by the Note are located must approve the issuance of the Note following a public
hearing and the Project is located within the City; and
WHEREAS, a public hearing on this matter was held by the City on April 14, 2014;
and
WHEREAS, the Note is payable solely from revenues of the Borrower, will not be a
general or moral obligation of the City, Falcon Heights, or any other political subdivision of
the State of Minnesota, but will be payable solely from revenues of the Borrower, to the
extent and in the manner provided in the documents executed in connection with the
issuance of the Note;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota, as follows:
1. The City hereby gives the host approval required under the Code to the issuance of the
Note by Falcon Heights to finance the Project.
2. In no event shall the Note ever be payable from or charged upon any funds of the City;
the City is not subject to any liability thereon; no owners of the Note shall ever have the
right to compel the exercise of the taxing power of the City to pay any of the Note or the
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interest thereon, nor to enforce payment thereof against any property of the City; the
Note shall not constitute a charge, lien or encumbrance, legal or equitable, upon any
property of the City; and the Note does not constitute an indebtedness of the City within
the meaning of any constitutional or statutory limitation.
Adopted by the City Council of the City of Maplewood, Minnesota, this 14th day of April,
2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
I. UNFINISHED BUSINESS
1. Approval of Resolution Adopting Revised Assessment Roll, Arkwright-
Sunrise Area Improvements, City Project 12-09
Public Works Director/City Engineer Thompson gave the staff report.
Councilmember Juenemann moved to approve the Resolution for Adopting Revised
Assessment Roll for the Arkwright-Sunrise Area Improvements, Project 12-09.
Resolution 14-4-1054
Adopting Revised Assessment Roll
WHEREAS, pursuant to a resolution adopted by the City Council on March 24,
2014, the assessment roll for the Arkwright-Sunrise Area Improvements, City Project 12-09,
was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429,
and
WHEREAS, two (2) property owners filed objections to their assessments according
to the requirements of Minnesota Statutes, Chapter 429, summarized as follows:
1. Parcel 08-29-22-33-0076 – Thomas R. Dooley; 0 Viking Drive
It is currently proposed that the property be assessed for 1 unit. Mr. Dooley is
requesting an undeveloped property deferral.
2. Parcel 08-29-22-34-0028 – Beverly J. Wermus; 2220 Hendry Place
It is currently proposed that the property be assessed for 1 unit. Ms. Wermus is
requesting a senior citizen or financial hardship deferral.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
A. That the City Engineer and City Clerk are hereby instructed to make the following
adjustments to the assessment roll for the Arkwright-Sunrise Area Improvements, City
Project 12-09:
1. Parcel 08-29-22-33-0076 – Thomas R. Dooley; 0 Viking Drive
It is currently proposed that the property be assessed for 1 unit. Mr. Dooley is
requesting an undeveloped property deferral. Staff recommendation is to grant an
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undeveloped property deferral (15 year) upon approval of necessary paperwork.
After the 15 year deferral time period, if the property has not been improved or
developed, the assessment would be cancelled. If the property is improved or
developed within the 15 year time period, the assessment would become due in
total with interest.
2. Parcel 08-29-22-34-0028 – Beverly J. Wermus; 2220 Hendry Place
It is currently proposed that the property be assessed for 1 unit. Ms. Wermus is
requesting a senior citizen or financial hardship deferral. Staff recommendation is to
grant a financial hardship or senior citizen deferral (15 year) upon approval of
necessary paperwork. After the 15 year deferral time period the assessment would
become due in total with interest.
B. The assessment roll for the Arkwright-Sunrise Area Improvements, City Project 12-09,
as amended, is hereby accepted, a copy of which is attached hereto and made a part
hereof. Said assessment roll shall constitute the special assessment against the lands
named therein, and each tract of land therein included is hereby found to be benefited
by the proposed improvement in the amount of the assessment levied against it.
C. Such assessments shall be payable in equal annual installments extending over a
period of 8 years for commercial properties and 15 years for residential properties, the
first installments to be payable on or before the first Monday in January 2015 and shall
bear interest at the rate of 4.60 percent per annum from the date of the adoption of this
assessment resolution. To the first installment shall be added interest on the entire
assessment from the date of this resolution until December 31, 2014. To each
subsequent installment when due shall be added interest for one year on all unpaid
installments.
D. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, but no later than November 15, 2014, pay the whole
of the assessment on such property, with interest accrued to the date of the payment, to
the city clerk, except that no interest shall be charged if the entire assessment is paid
within 30 days from the adoption of this resolution; and they may, at any time after
November 15, 2014, pay to the county auditor the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such
payment is made. Such payment must be made before November 15 or interest will be
charged through December 31 of the next succeeding year.
E. The city engineer and city clerk shall forthwith after November 15, 2014, but no later
than November 16, 2014, transmit a certified duplicate of this assessment to the county
auditor to be extended on the property tax lists of the county. Such assessments shall
be collected and paid over the same manner as other municipal taxes.
Adopted by the council on this 14th day of April 2014.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
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J. NEW BUSINESS
1. Approval of Resolution Defining Precinct Boundaries and Polling Locations
Citizen Services Director Guilfoile gave the staff report and answered questions of the
council.
Councilmember Juenemann moved to approve the Resolution for Polling Location Changes
and Defining Precinct Boundaries.
Resolution 14-4-1055
Polling Location Changes and Defining Precinct Boundaries
WHEREAS, the closing of four fire stations has caused the need to redefine precinct
boundaries and polling locations;
WHEREAS, precincts 14, 15 and 16 will be combined into two precincts;
WHEREAS, P16 will be eliminated and boundary lines for precincts 14 and 15 will
be redefined.
NOW, THEREFORE, BE IT RESOLVED that the City Council of Maplewood,
Minnesota, does hereby define the affected polling locations and precinct boundaries as
follows:
P1 St. Paul Hmong Alliance Church (Formerly Maplewood Fire Station #3 Parkside)
Rice Street to the West; County Road B to the North;
McMenemy Street to the East; Larpenteur Avenue to the South
P6 Redeeming Love Church (Formerly Maplewood Fire Station #7 Hazelwood)
Keller Parkway/Arcade Street to the West; County Road C East to the North
Ariel Street to the East; Highway 36 to the South
P13 Gethsemane Lutheran School (Formerly Maplewood Fire Station #1 E. County Line)
McKnight Road to the West; Maryland Avenue E to the North
Century Avenue to the East; I94 to the South
P14 Carver School
McKnight Road to the West; I94 to the North;
Century Avenue to the East; Lower Afton Road to the South to Londin Lane
Londin Lane to the Southeast to Sterling Street
Sterling Street to the East to Linwood Avenue
Linwood Avenue to the South to McKnight Road
P15 Lutheran Church of Peace
Knight Road to the West; Linwood Avenue to the North to Sterling Street
Sterling Street to the West to Londin Lane
Londin Lane to the Northwest to Lower Afton Road
Lower Afton Road to the Northeast to Century Avenue
Century Avenue to the East; to Maplewood boundary on the South
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Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of Republic Services’ Annual Review - 2013 Trash and Yard Waste
Report and 2014 Work Plan
Environmental Planner Finwall gave the staff report. Rich Owens from Republic Services
addressed and answered questions of the council.
Councilmember Juenemann moved to approve Republic Service’s 2013 Annual Trash and
Yard Waste Report; and 2014 Work Plan for the City’s Residential Trash and Yard Waste
Collection System.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
K. AWARD OF BIDS
None
L. VISITOR PRESENTATION
1. Diana Longrie, Maplewood Resident
M. ADMINISTRATIVE PRESENTATIONS
1. Council Calendar Update
City Manager Ahl gave the update providing the council with upcoming meetings and
events.
N. COUNCIL PRESENTATIONS
1. City Clean Up
Councilmember Juenemann reminded residents that the City Clean Up at Aldrich Arena is
Saturday, April 19, 2014 from 8:00 a.m. to 1:00 p.m. More specifics can be found on the
City’s website.
2. National Telecommunicator’s Week
Councilmember Juenemann informed residents that this week is National
Telecommunicator’s Week and she would like to acknowledge the people that work in our
consolidated dispatch center and recognize how much they do for us every day. She gave
special thanks to Police Chief Schnell for his communication with the City Council and the
community.
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3. Cable Commission Meeting
Councilmember Abrams updated the council on some of the comments she raised at the
last meeting about the cable commission.
4. Housing and Economic Development Commission Meeting
Councilmember Koppen gave a report on the Housing and Economic Development
Commission Meeting he attended last week. He noted they had a guest speaker from the
Minnesota Department of Commerce that gave a presentation on Commercial Recycling.
5. Maplewood Historical Preservation Commission Meeting
Councilmember Koppen gave a report on the last Maplewood Historical Preservation
Commission Meeting he attended.
6. Gateway Corridor
Mayor Slawik gave a report on the Gateway Corridor Developments. Mark Jenkins
addressed the council and gave additional information.
7. Regional Mayors Meeting
Mayor Slawik gave a report on the Regional Mayors Meeting she attended earlier in the
day.
O. ADJOURNMENT
Mayor Slawik adjourned the meeting at 8:58 p.m.
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MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Heritage Preservation Commission
Ginny Gaynor, Natural Resources Coordinator
DATE: April 22, 2014
SUBJECT: Approval of Resolution Awarding 2013 Maplewood Heritage Award
Introduction
The Maplewood Heritage Award is an annual award recognizing an individual who has
positively influenced our City’s past or strengthened the preservation of Maplewood history. The
Heritage Preservation Commission nominated and selected Bob Jensen for the annual
Maplewood Heritage Award for 2013.
Recommendation
Approve the attached resolution for the 2013 Maplewood Heritage Award to Bob Jensen.
Attachments
1. Resolution Awarding 2013 Maplewood Heritage Award
F1
Council Packet Page Number 13 of 102
RESOLUTION AWARDING THE
2013 MAPLEWOOD HERITAGE AWARD TO BOB JENSEN
WHEREAS, Bob Jensen has lived in what is now the City of Maplewood since 2007,
and prior to moving to Maplewood worked as a Project Manager for UFE, Inc.; and
WHEREAS, Bob Jensen has been a member of the Maplewood Area Historical
Society from 2009 to the present, served as Vice President of the Society from 2011 to
2012, and served as President of the Society from 2012 to the present; and
WHEREAS, during his service to the Maplewood Area Historical Society, Bob Jensen
has been instrumental in procuring and implementing grants for research and exhibits,
overseeing consulting historians work on exhibits and research, improving the Society’s
accounting system, researching Maplewood history, coordinating educational programs and
historic walking tours, coordinating the rerouting of entry path at the Bruentrup Heritage
Farm, planning and implementing installation of turf overflow parking area, and ensuring
projects meet requirements of state and federal standards for historic research and
preservation; and
WHEREAS, the Heritage Preservation Commission has appreciated his experience,
insights and good judgment; and
WHEREAS, City of Maplewood staff has appreciated and benefited from his
knowledge, guidance, dedication, and professionalism, especially with regards to
understanding historic resources at Gladstone Savanna and Fish Creek, making contacts
within the preservation community, and assistance with the Historic Context Study; and
WHEREAS, Bob Jensen has freely given of his wisdom, time and energy, without
compensation, for the betterment of the City of Maplewood; and
WHEREAS, Bob Jensen has shown dedication to his duties and has consistently
contributed his leadership and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota and its citizens that Bob Jensen is hereby extended the Maplewood
Heritage Award. The Maplewood Heritage Award is an annual award recognizing an
individual who has positively influenced our City’s past or strengthened the preservation of
Maplewood history.
Passed by the Maplewood City Council on April 28, 2014
______________________________
Nora Slawik, Mayor
Passed by the Maplewood Heritage Preservation Commission on February 13, 2014
______________________________
Peter Boulay, Chairperson
Attest:________________________________
Karen Guilfoile, City Clerk
F1, Attachment 1
Council Packet Page Number 14 of 102
MEMORANDUM
TO: Charles Ahl, City Manager
FROM: Lois Knutson, Senior Administrative Assistant
DATE: April 21, 2014
SUBJECT: Human Rights Commission Appointments
Introduction
There are two openings on the Human Rights Commission. These openings are due to terms
expiring and resignations. The City has advertised and accepted applications from interested
individuals. The City Council then interviewed the candidates for these commissions and filled
out ballots during the Workshop prior to this meeting, which staff has tallied.
Recommendation
Staff recommends the City Council approve the attached resolution to appoint candidates to the
commission indicated.
Human Rights Commission
Elizabeth “Marie” Garza, term expires May 1, 2015
Annastacia Belladonna-Carrera, term expires May 1, 2015
Attachments
1. Resolution for Appointment
F2
Council Packet Page Number 15 of 102
RESOLUTION
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby appoints the following individuals, who have interviewed with the Maplewood City
Council, to serve on the following commissions:
Human Rights Commission
Elizabeth “Marie” Garza, term expires May 1, 2015
Annastacia Belladonna-Carrera, term expires May 1, 2015
F2, Attachment 1
Council Packet Page Number 16 of 102
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Michael Thompson, Public Works Director / City Engineer
DATE: April 22, 2014
SUBJECT: Ramsey-Washington Metro Watershed District Presentation
Introduction
The Ramsey-Washington Metro Watershed District Administrator will give a presentation to
acquaint the Council with the District.
Discussion
The presentation will introduce the activities of the RWMWD. This will include discussion on
water management issues, a review of completed projects and discussion on the present and
future challenges for the watershed district.
Budget Impact
No budget impacts to the city.
Recommendation
No action is requested.
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Council Packet Page Number 18 of 102
TO:Chuck Ahl, City Manager
FROM:Gayle Bauman, Finance Director
DATE:
SUBJECT:Approval of Claims
294,680.21$ Checks # 92320 thru # 92360
dated 04/15/14 thru 04/15/14
287,046.69$ Disbursements via debits to checking account
dated 04/07/14 thru 04/11/14
141,340.66$ Checks # 92361 thru # 92404
dated 04/17/14 thru 04/22/14
386,848.13$ Disbursements via debits to checking account
dated 04/14/14 thru 04/18/14
1,109,915.69$ Total Accounts Payable
518,838.70$ Payroll Checks and Direct Deposits dated 04/11/14
1,013.00$ Payroll Deduction check # 9989963 thru # 9989965
dated 04/11/14
519,851.70$ Total Payroll
1,629,767.39$ GRAND TOTAL
Attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
MEMORANDUM
April 28, 2014
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and
authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
G1
Council Packet Page Number 19 of 102
Check Description Amount
92320 00120 MCC POOL CHEMICALS & SUPPLIES 1,024.93
00120 MCC POOL CHEMICALS & SUPPLIES 828.17
00120 MCC POOL CHEMICALS & SUPPLIES 706.28
92321 00353 STATIONERY ORDER 6,499.96
92322 05028 CITY HALL SOLAR SYSTEM LEASE-APRIL 397.00
05028 MCC SOLAR SYSTEM LEASE - APRIL 369.00
92323 00585 NET BILLABLE TICKETS - MARCH 217.70
92324 00687 REMOVE HAZARD TREES - NC 1,800.00
92325 03875 REIMB FOR MILEAGE 1/31 - 2/26 12.32
92326 01819 LOCAL PHONE SERVICE 02/15 - 03/14 710.73
01819 LOCAL PHONE SERVICE 01/15 - 02/14 698.27
92327 01409 YEARLY SRVS FEE USE PERMITRACKMS4 1,330.00
92328 01455 REIMB FOR IN SERVICE TRAINING ITEMS 44.04
92329 01463 MCC MASSAGES - FEBRUARY 16 - 28 820.50
92330 04845 RECYCLING FEE - MARCH 27,181.00
92331 04192 EMS BILLING - MARCH 4,236.90
92332 03334 WINTER PATCHING MATERIALS 1,099.80
03334 WINTER PATCHING MATERIALS 846.30
92333 01190 ELECTRIC UTILITY 15,523.89
01190 ELECTRIC & GAS UTILITY 940.01
01190 ELECTRIC UTILITY 71.60
01190 ELECTRIC UTILITY 16.03
01190 ELECTRIC UTILITY 15.89
01190 ELECTRIC UTILITY -25.04
92334 05346 BALLOON DECOR FOR MCC DANCE 274.66
92335 03738 ATTORNEY SRVS FEES/RENT - MAY 6,700.00
92336 05339 STORAGE TRAILER RENTAL FOR PDEP 250.00
05339 STORAGE TRAILER RENTAL FOR PDEP 250.00
05339 STORAGE TRAILER RENTAL FOR PDEP 250.00
92337 05207 APPLICANT BACKGROUND CHECKS 60.11
92338 05030 EQUIP LEASE - MCC - PMT#21 4,344.07
92339 03815 RIFLES ASSIGNED TO SWAT MEMBERS 3,604.62
92340 02710 PEER GROUP FEE 600.00
92341 04420 VOLLEYBALL REFEREE ADD'L MATCH 25.00
92342 03751 MCC PERFORMANCE APRIL 19 2,000.00
92343 02300 SYSTEMS FURNITURE KEYS 33.00
92344 00001 REFUND T SCHACHT HP BENEFIT 60.00
92345 00001 REFUND W ARNTZEN ELECTRIC PERMIT 49.50
92346 00001 REFUND MANZELLA HP BENEFIT 40.00
92347 00001 REFUND Z MOHAMED CHANGE PROG 13.00
92348 05103 FIT TEST 20.00
92349 01387 ADMIN FEE FOR STRESS TEST - APRIL 100.00
92350 01418 MDSE FOR RESALE 49.82
92351 00006 REFUND A BRZINSKI HP BENEFIT 240.00
92352 01836 RADIO SHOP SERVICES - JAN 686.75
01836 RADIO SHOP SERVICES - FEB 314.50
92353 05282 STERTIL KONI SKY 250 LIFT~130,941.00
92354 05342 PROJ 12-14 FIRE DEPT SOUTH PMT#2 65,602.25
92355 01594 PINS FOR EMPLOYEE RECOGNITION 1,003.70
92356 00063 MONTHLY PMT 02/17 - 03/16 8,055.34
92357 04106 REPAIR MCC BANQUET OPERABLE WALLS 2,025.00
92358 01730 WEAR RINGS FOR HYDROMATIC PUMP 812.61
04/15/2014 TERRYBERRY COMPANY LLC
04/15/2014 VERIZON WIRELESS
04/15/2014 W L HALL CO.
04/15/2014 W W GOETSCH ASSOCIATES, INC.
04/15/2014 STERTIL KONI - USA
04/15/2014 TERRA GERERAL CONTRACTORS
04/15/2014 SILVER FIT
04/15/2014 ST PAUL, CITY OF
04/15/2014 ST PAUL, CITY OF
04/15/2014 PERFORMANCE PLUS LLC
04/15/2014 DR. JAMES ROSSINI
04/15/2014 SAM'S CLUB DIRECT
04/15/2014 ONE TIME VENDOR
04/15/2014 ONE TIME VENDOR
04/15/2014 ONE TIME VENDOR
04/15/2014 MONROE CROSSING
04/15/2014 OAKDALE LOCKSMITHS
04/15/2014 ONE TIME VENDOR
04/15/2014 KEEPRS, INC.
04/15/2014 LYNN & ASSOCIATES
04/15/2014 ROBIN MCNULTY
04/15/2014 CHRIS MASTELL TRAILER RENTALS
04/15/2014 EQUIFAX INFORMATION SERVICES
04/15/2014 KANSAS STATE BANK OF MANHATTAN
04/15/2014 CHARLES E. BETHEL
04/15/2014 CHRIS MASTELL TRAILER RENTALS
04/15/2014 CHRIS MASTELL TRAILER RENTALS
04/15/2014 XCEL ENERGY
04/15/2014 XCEL ENERGY
04/11/2014 BALLOON CONNECTION
04/15/2014 XCEL ENERGY
04/15/2014 XCEL ENERGY
04/15/2014 XCEL ENERGY
04/15/2014 UNIQUE PAVING MATERIALS CORP
04/15/2014 UNIQUE PAVING MATERIALS CORP
04/15/2014 XCEL ENERGY
04/15/2014 SISTER ROSALIND GEFRE
04/15/2014 TENNIS SANITATION LLC
04/15/2014 TRANS-MEDIC
04/15/2014 CURTIS 1000, INC. - MINNESOTA
04/15/2014 PAETEC
04/15/2014 S E H
04/15/2014 MICHAEL SHORTREED
04/15/2014 HUGO'S TREE CARE INC
04/15/2014 JASON KREGER
04/15/2014 PAETEC
Check Register
City of Maplewood
04/10/2014
Date Vendor
04/15/2014 AQUA LOGIC INC
04/15/2014 ENERGY ALTERNATIVES SOLAR, LLC
04/15/2014 ENERGY ALTERNATIVES SOLAR, LLC
04/15/2014 GOPHER STATE ONE-CALL
04/15/2014 AQUA LOGIC INC
04/15/2014 AQUA LOGIC INC
G1, Attachment 1
Council Packet Page Number 20 of 102
92359 05241 SAFETY TRAINING 199.75
92360 05013 QTR EQUIP MAINT/INSPECTIONS 710.25
04/15/2014 WARNING LITES OF MN, INC.
04/15/2014 YALE MECHANICAL LLC
294,680.21
41 Checks in this report.
G1, Attachment 1
Council Packet Page Number 21 of 102
Settlement
Date Payee Description Amount
4/14/2014 MN State Treasurer Drivers License/Deputy Registrar 18,835.31
4/14/2014 U.S. Treasurer Federal Payroll Tax 100,154.55
4/14/2014 P.E.R.A.P.E.R.A.93,783.43
4/14/2014 MN Dept of Revenue MN Care Tax 7,207.00
4/15/2014 MN State Treasurer Drivers License/Deputy Registrar 25,530.17
4/15/2014 VANCO Billing fee 154.25
4/15/2014 MidAmerica - ING HRA Flex plan 16,002.26
4/15/2014 Labor Unions Union Dues 2,114.90
4/15/2014 MN State Treasurer State Payroll Tax 20,660.22
4/16/2014 MN State Treasurer Drivers License/Deputy Registrar 22,193.54
4/17/2014 MN State Treasurer Drivers License/Deputy Registrar 37,568.21
4/18/2014 MN State Treasurer Drivers License/Deputy Registrar 27,344.79
4/18/2014 MN Dept of Natural Resources DNR electronic licenses 1,162.00
4/18/2014 MN Dept of Revenue Sales Tax 10,349.00
4/18/2014 Optum Health DCRP & Flex plan payments 3,788.50
386,848.13
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1, Attachment 1
Council Packet Page Number 22 of 102
Check Description Amount
92361 01920 EMPLOYEE RECOGNITION LUNCHEON 293.27
92362 00932 EMPLOYEE RECOGNITION LUNCHEON 37.38
92363 05114 GIS ASSISTANCE 880.00
92364 02149 COMMISSION - 1ST QTR 27.23
92365 00241 MEMBER TAGS 1,145.00
92366 00463 REPAIR LADDER 2 (325)9,375.34
92367 01973 SQUAD CAR WASHES - MARCH 127.25
92368 03365 REIMB FOR MILEAGE & INTERNET 1/1-4/3 210.56
92369 04944 SUBWAY ORDERS - MARCH 949.48
04944 SUBWAY ORDERS - FEB 632.70
04944 ADD'L SUBWAY ORDERS - JAN 21.38
92370 03875 REIMB FOR PARKING & MILEAGE 23.36
92371 01202 MAPLEWOOD MONTHLY - APRIL 7,575.66
92372 04272 AXIS M1104 CAMERA FOR MCC 405.10
92373 01337 911 DISPATCH SERVICES - MARCH 31,877.31
01337 FLEET SUPPORT FEE - MARCH 458.64
01337 FLEET SUPPORT FEE - MARCH 414.96
92374 01546 SHIRTS FOR SOCCER CLINIC 422.50
92375 05305 CONTRACT 500-0371999 1,074.02
05305 CONTRACT 500-0371083 516.21
05305 CONTRACT 500-0282620 385.43
05305 CONTRACT 500-0328559 263.59
05305 CONTRACT 500-0380041 187.79
05305 CONTRACT 500-0395065 82.46
05305 CONTRACT 500-0373496 81.87
05305 CONTRACT 500-0349366 76.32
05305 CONTRACT 500-0395052 35.17
92376 03828 CUSHMAN TURF TRUCKSTER 19,790.00
92377 01798 CONTRACT GASOLINE - APRIL 14,046.89
01798 CONTRACT DIESEL - APRIL 10,341.21
92378 02464 FUNDS FOR CITY HALL ATM 10,000.00
92379 04549 ZUMBA INSTRUCTION SAT MORNINGS 103.00
92380 04911 TABLE CLOTHES - SENIOR EXPO 4/10 149.63
92381 04846 MEDICAL SUPPLIES 278.66
92382 00867 CAMP GUIDE 225.00
92383 02823 REIMB FOR MEALS 4/2 30.29
92384 00983 LEASE PMT 4/15 - 5/15 453.00
92385 01089 QTR UNEMPLOYMENT - 1ST QTR 13,569.22
92386 05200 VOLLEYBALL CLINIC INSTRUCTION 192.00
92387 05345 REIMB FOR MEAL 4/2 10.49
92388 00001 BUTTON - PD STREET ASSESSMENT 1,160.00
92389 00001 R PIERRE - PD STREET ASSESSMENT 1,160.00
92390 00001 HODGIN - PD STREET ASSESSMENT 1,160.00
92391 00001 COVER/THOMPSON-PD STREET ASSESS 1,160.00
92392 00001 REFUND N BORZO PERSONAL TRAINING 470.00
92393 00001 REFUND D FARLEY TRANS MEDIC 152.00
92394 00001 WEINBECK USE OF FORCE INSTRUCTION 150.00
92395 00001 W DUGGAN USE OF FORCE INSTRUCTION 150.00
92396 00001 REFUND HAMPER HP & BC BENEFIT 40.00
92397 05153 VOICE NOTIFICATION SRVS 774.00
92398 02563 MAINTENANCE AGREEMENT 4,546.74
92399 00396 SRVS (CJDN) PROVIDED TO PD-1ST QTR 1,920.00
92400 04074 TAI CHI INSTRUCTION 3/19 - 5/21 230.88
04/22/2014 MN DEPT OF PUBLIC SAFETY
04/22/2014 ELAINE SCHRADE
04/22/2014 PENGUIN MANAGEMENT, INC.
04/22/2014 PHILIPS MEDICAL SYSTEMS
04/22/2014 ONE TIME VENDOR
04/22/2014 ONE TIME VENDOR
04/22/2014 ONE TIME VENDOR
04/22/2014 ONE TIME VENDOR
04/22/2014 ONE TIME VENDOR
04/22/2014 ONE TIME VENDOR
04/22/2014 ONE TIME VENDOR
04/22/2014 ONE TIME VENDOR
04/22/2014 ONE TIME VENDOR
04/22/2014 MN UC FUND
04/22/2014 MN VOLLEYBALL HEADQUARTERS
04/22/2014 PARKER OLDING
04/22/2014 LILLIE SUBURBAN NEWSPAPERS
04/22/2014 JERROLD MARTIN
04/22/2014 METRO SALES INC
04/22/2014 JAN ALICE CAMPBELL
04/22/2014 DECKCI DECOR
04/22/2014 HEALTHEAST
TOSHIBA FINANCIAL SERVICES
04/22/2014 YOCUM OIL CO.
04/22/2014 YOCUM OIL CO.
04/21/2014 US BANK
04/22/2014 TOSHIBA FINANCIAL SERVICES
04/22/2014 TURFWERKS
04/22/2014 TOSHIBA FINANCIAL SERVICES
HILLCREST VENTURES LLC
04/22/2014 JASON KREGER
04/22/2014 NYSTROM PUBLISHING CO INC
04/22/2014 TOSHIBA FINANCIAL SERVICES
04/22/2014 TOSHIBA FINANCIAL SERVICES
04/22/2014 TOSHIBA FINANCIAL SERVICES
04/22/2014 TOSHIBA FINANCIAL SERVICES
04/22/2014 TOSHIBA FINANCIAL SERVICES
04/22/2014 TOSHIBA FINANCIAL SERVICES
04/22/2014 RAMSEY COUNTY-PROP REC & REV
04/22/2014 SUBURBAN SPORTSWEAR
04/22/2014
Check Register
City of Maplewood
04/18/2014
Date Vendor
04/17/2014 THE LITTLE OVEN
04/22/2014 NICK FRANZEN
04/22/2014 CSI SOFTWARE
04/22/2014 EMERGENCY APPARATUS MAINT
04/22/2014 ERICKSON OIL PRODUCTS INC
04/17/2014 MAPLEWOOD BAKERY
04/22/2014 BOLTON & MENK, INC.
04/22/2014 HEIDI CAREY
04/22/2014 HILLCREST VENTURES LLC
04/22/2014 HILLCREST VENTURES LLC
04/22/2014 PARAGON SOLUTIONS GROUP, INC.
04/22/2014 RAMSEY COUNTY-PROP REC & REV
04/22/2014 RAMSEY COUNTY-PROP REC & REV
04/22/2014
G1, Attachment 1
Council Packet Page Number 23 of 102
92401 01511 TRAINING FEE - (MULVIHILL)249.00
92402 01669 HEAVY DUTY TOW 125.00
92403 04179 PROGRAM DISPLAY SIGN MCC - MARCH 325.00
92404 05013 REPAIR RT#2 PW'S BAD ECON MOTOR 798.67
04/22/2014 ST PAUL POLICE DEPT - PDI
04/22/2014 TWIN CITIES TRANSPORT &
04/22/2014 VISUAL IMAGE PROMOTIONS
04/22/2014 YALE MECHANICAL LLC
141,340.66
44 Checks in this report.
G1, Attachment 1
Council Packet Page Number 24 of 102
Settlement
Date Payee Description Amount
3/11/2013 MN State Treasurer Drivers License/Deputy Registrar 22,577.15
3/12/2013 MN State Treasurer Drivers License/Deputy Registrar 38,434.38
3/13/2013 MN State Treasurer Drivers License/Deputy Registrar 50,258.39
3/14/2013 MN State Treasurer Drivers License/Deputy Registrar 44,164.67
3/14/2013 ING - State Plan Deferred Compensation 28,707.00
3/15/2013 MN State Treasurer Drivers License/Deputy Registrar 32,774.21
3/15/2013 MN Dept of Natural Resources DNR electronic licenses 489.50
3/15/2013 US Bank VISA One Card*Purchasing card items 64,612.47
3/15/2013 VANCO Billing fee 111.00
3/15/2013 Optum Health DCRP & Flex plan payments 1,390.92
3/15/2013 ICMA (Vantagepointe)Deferred Compensation 4,064.15
TOTAL 287,583.84
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1, Attachment 1
Council Packet Page Number 25 of 102
Transaction Date Posting Date Merchant Name Transaction Amount Name
04/07/2014 04/08/2014 L A POLICE GEAR INC $37.50 MARK ALDRIDGE
04/09/2014 04/10/2014 UNIFORMS UNLIMITED INC.$107.10 MARK ALDRIDGE
04/03/2014 04/07/2014 MINNESOTA GOVERNMENT F $15.00 GAYLE BAUMAN
04/04/2014 04/10/2014 PAKOR, INC.$906.02 REGAN BEGGS
04/14/2014 04/15/2014 L A POLICE GEAR INC $206.94 STANLEY BELDE
04/10/2014 04/11/2014 ZAP*ZAPPOS.COM $75.00 MARKESE BENJAMIN
04/04/2014 04/07/2014 BESTBUYMKTPLACE $13.92 CHAD BERGO
04/07/2014 04/09/2014 MILLS FLEET FARM #3,100 $31.67 BRIAN BIERDEMAN
04/15/2014 04/16/2014 OAKLEY, INC.$94.84 BRIAN BIERDEMAN
04/11/2014 04/14/2014 THE MULCH STORE $492.78 OAKLEY BIESANZ
04/17/2014 04/18/2014 TARGET 00011858 ($37.48)JASON BRASH
04/17/2014 04/18/2014 TARGET 00011858 $58.90 JASON BRASH
04/17/2014 04/18/2014 TARGET 00011858 $85.69 JASON BRASH
04/08/2014 04/09/2014 AMERICAN PUBLIC WORKS $720.00 TROY BRINK
04/08/2014 04/10/2014 UNITED 0167361117200 $373.00 TROY BRINK
04/09/2014 04/10/2014 FEDEX 830113277474 $0.95 TROY BRINK
04/09/2014 04/10/2014 EXPEDIA*EXPEDIA.COM $7.00 TROY BRINK
04/10/2014 04/11/2014 FEDEX 448173110025693 $8.65 TROY BRINK
04/11/2014 04/14/2014 BEDFORD TECHNOLOGY $181.06 TROY BRINK
04/15/2014 04/16/2014 TRUCK UTILITIES INC ST PA $254.10 TROY BRINK
04/04/2014 04/07/2014 AMAZON.COM $181.99 SARAH BURLINGAME
04/10/2014 04/11/2014 FIRST SHRED $45.10 SARAH BURLINGAME
04/03/2014 04/07/2014 BROWNELLS INC $83.10 DAN BUSACK
04/07/2014 04/08/2014 UNIFORMS UNLIMITED INC.$32.40 JOHN CARNES
04/16/2014 04/18/2014 ZOHO CORPORATION $87.34 JOHN CARNES
04/16/2014 04/18/2014 ZOHO CORPORATION $174.67 JOHN CARNES
04/08/2014 04/09/2014 PANERA BREAD #1305 $13.04 NICHOLAS CARVER
04/03/2014 04/07/2014 THE HOME DEPOT 2801 $49.30 SCOTT CHRISTENSON
04/08/2014 04/09/2014 VIKING ELECTRIC-CREDIT DE $85.61 SCOTT CHRISTENSON
04/08/2014 04/10/2014 THE HOME DEPOT 2801 $22.70 SCOTT CHRISTENSON
04/10/2014 04/14/2014 THE HOME DEPOT 2801 $30.15 SCOTT CHRISTENSON
04/10/2014 04/14/2014 THE RETROFIT COMPANIES, I $283.40 SCOTT CHRISTENSON
04/10/2014 04/14/2014 THE RETROFIT COMPANIES, I $485.59 SCOTT CHRISTENSON
04/10/2014 04/14/2014 OAKDALE OPTICAL CENTER $357.00 SCOTT CHRISTENSON
04/11/2014 04/14/2014 HENRIKSEN ACE HARDWARE $6.91 SCOTT CHRISTENSON
04/15/2014 04/17/2014 THE HOME DEPOT 2801 $69.64 SCOTT CHRISTENSON
04/15/2014 04/17/2014 THE HOME DEPOT 2801 $5.03 SCOTT CHRISTENSON
04/17/2014 04/18/2014 HENRIKSEN ACE HARDWARE $47.94 SCOTT CHRISTENSON
04/09/2014 04/10/2014 TCD*CENGAGE LEARNING $74.93 KERRY CROTTY
04/10/2014 04/14/2014 EXXONMOBIL 97337596 $53.19 KERRY CROTTY
04/08/2014 04/09/2014 G&K SERVICES 182 $126.90 CHARLES DEAVER
04/15/2014 04/16/2014 RADIOSHACK COR00160853 $16.13 CHARLES DEAVER
04/16/2014 04/17/2014 JOHN DEERE LANDSCAPES530 $111.30 THOMAS DEBILZAN
04/09/2014 04/09/2014 TI *TASER INTL $311.96 RICHARD DOBLAR
04/03/2014 04/07/2014 COMMERCIAL POOL & SPA SUP $124.22 TOM DOUGLASS
04/07/2014 04/08/2014 NUCO2 01 OF 01 $280.57 TOM DOUGLASS
04/07/2014 04/08/2014 NUCO2 01 OF 01 $154.97 TOM DOUGLASS
04/07/2014 04/08/2014 NUCO2 01 OF 01 $297.35 TOM DOUGLASS
04/07/2014 04/08/2014 NUCO2 01 OF 01 $175.00 TOM DOUGLASS
04/07/2014 04/08/2014 NUCO2 01 OF 01 $247.18 TOM DOUGLASS
04/07/2014 04/08/2014 NUCO2 01 OF 01 $266.45 TOM DOUGLASS
04/09/2014 04/10/2014 WW GRAINGER $30.17 TOM DOUGLASS
04/09/2014 04/10/2014 WW GRAINGER $180.79 TOM DOUGLASS
04/09/2014 04/11/2014 THE HOME DEPOT 2801 $77.35 TOM DOUGLASS
04/09/2014 04/11/2014 THE HOME DEPOT 2801 $6.38 TOM DOUGLASS
G1, Attachment 1
Council Packet Page Number 26 of 102
04/09/2014 04/11/2014 COMMERCIAL POOL & SPA SUP $518.49 TOM DOUGLASS
04/10/2014 04/11/2014 WW GRAINGER $677.89 TOM DOUGLASS
04/10/2014 04/14/2014 THE HOME DEPOT 2801 $25.60 TOM DOUGLASS
04/14/2014 04/15/2014 WW GRAINGER $95.24 TOM DOUGLASS
04/15/2014 04/16/2014 FASTENAL COMPANY01 $5.34 TOM DOUGLASS
04/15/2014 04/16/2014 WW GRAINGER $120.00 TOM DOUGLASS
04/17/2014 04/18/2014 VIKING SPRINKLER COMPANY $512.00 TOM DOUGLASS
04/08/2014 04/09/2014 CAN*CANONBUSSOL CBS $466.01 JOHN DUCHARME
04/09/2014 04/10/2014 CAN*CANONBUSSOL CBS $241.03 JOHN DUCHARME
04/09/2014 04/11/2014 THE HOME DEPOT 2801 ($0.46)DOUG EDGE
04/09/2014 04/11/2014 THE HOME DEPOT 2801 $6.96 DOUG EDGE
04/17/2014 04/18/2014 THE UPS STORE 2171 $5.83 PAUL E EVERSON
04/04/2014 04/07/2014 CERTIFIED LABORATORIES $175.82 LARRY FARR
04/07/2014 04/09/2014 WM EZPAY $198.56 LARRY FARR
04/07/2014 04/09/2014 WW GRAINGER $447.47 LARRY FARR
04/08/2014 04/09/2014 G&K SERVICES 182 $874.37 LARRY FARR
04/08/2014 04/10/2014 COMMERCIAL FURNIT00 OF 00 $2,534.04 LARRY FARR
04/09/2014 04/10/2014 A & K EQUIPMENT CO $147.31 LARRY FARR
04/09/2014 04/10/2014 G&K SERVICES 182 $413.19 LARRY FARR
04/09/2014 04/10/2014 CINTAS 470 $334.12 LARRY FARR
04/10/2014 04/11/2014 A & K EQUIPMENT CO $57.89 LARRY FARR
04/10/2014 04/11/2014 CINTAS 470 $25.00 LARRY FARR
04/11/2014 04/14/2014 CINTAS 470 $124.16 LARRY FARR
04/11/2014 04/14/2014 CINTAS 470 $63.17 LARRY FARR
04/14/2014 04/15/2014 REPUBLIC SERVICES TRASH $1,141.69 LARRY FARR
04/15/2014 04/17/2014 THE HOME DEPOT 2801 ($29.97)LARRY FARR
04/16/2014 04/17/2014 OVERHEAD DOOR COMP $1,338.70 LARRY FARR
04/16/2014 04/17/2014 MENARDS 3022 $85.40 LARRY FARR
04/16/2014 04/17/2014 MENARDS 3022 $46.34 LARRY FARR
04/17/2014 04/18/2014 CINTAS 470 $85.76 LARRY FARR
04/17/2014 04/18/2014 MENARDS 3059 $13.42 LARRY FARR
04/08/2014 04/09/2014 IDU*INSIGHT PUBLIC SEC $1,137.17 NICK FRANZEN
04/09/2014 04/10/2014 HP DIRECT-PUBLICSECTOR $2,712.00 NICK FRANZEN
04/12/2014 04/14/2014 IDU*INSIGHT PUBLIC SEC $31.07 NICK FRANZEN
04/15/2014 04/16/2014 AMAZON.COM $19.99 NICK FRANZEN
04/16/2014 04/17/2014 HP DIRECT-PUBLICSECTOR $3,534.00 NICK FRANZEN
04/16/2014 04/17/2014 SHI CORP $122.00 NICK FRANZEN
04/10/2014 04/11/2014 KBC $42.76 CAROLE GERNES
04/09/2014 04/11/2014 ASPEN MILLS INC.$118.50 CLARENCE GERVAIS
04/09/2014 04/11/2014 WHITE BEAR GLASS $50.00 JEAN GLASS
04/14/2014 04/16/2014 OFFICE DEPOT #1090 $50.09 JEAN GLASS
04/16/2014 04/17/2014 FRATTALLONES WOODBURY AC ($3.10)JAN GREW HAYMAN
04/07/2014 04/08/2014 VZWRLSS*APOCC VISN $97.28 KAREN GUILFOILE
04/04/2014 04/07/2014 RED WING SHOE STORE $157.24 MARK HAAG
04/09/2014 04/11/2014 TRI-STATE BOBCAT $170.00 MARK HAAG
04/10/2014 04/11/2014 HENRIKSEN ACE HARDWARE $48.98 MARK HAAG
04/16/2014 04/17/2014 HENRIKSEN ACE HARDWARE $8.98 MILES HAMRE
04/16/2014 04/17/2014 MENARDS 3059 $59.64 MILES HAMRE
04/16/2014 04/18/2014 THE HOME DEPOT 2801 $67.53 MILES HAMRE
04/10/2014 04/11/2014 HENRIKSEN ACE HARDWARE $21.88 TAMARA HAYS
04/11/2014 04/14/2014 MENARDS 3059 $44.50 TAMARA HAYS
04/15/2014 04/16/2014 MENARDS 3059 $5.97 TAMARA HAYS
04/03/2014 04/07/2014 FOOT LOCKER 22038 $102.99 PHENG HER
04/07/2014 04/08/2014 UNIFORMS UNLIMITED INC.$86.40 PHENG HER
04/09/2014 04/09/2014 AMAZON.COM $28.18 STEVEN HIEBERT
04/07/2014 04/08/2014 HENRIKSEN ACE HARDWARE $5.58 GARY HINNENKAMP
G1, Attachment 1
Council Packet Page Number 27 of 102
04/05/2014 04/07/2014 DISPLAYS2GOCOM $200.48 RON HORWATH
04/09/2014 04/10/2014 PRICE CHOPPER WRISTBANDS $424.72 RON HORWATH
04/09/2014 04/10/2014 SPRINT AQUATICS $468.16 RON HORWATH
04/10/2014 04/11/2014 BEST BUY MHT 00000109 $6.41 RON HORWATH
04/10/2014 04/14/2014 MICHAELS STORES 2744 $29.45 RON HORWATH
04/17/2014 04/18/2014 ARC*SERVICES/TRAINING $27.00 RON HORWATH
04/11/2014 04/14/2014 ANDERSON'S MAPLE S $185.00 ANN HUTCHINSON
04/14/2014 04/16/2014 GTC UNITED WAY $210.00 MARY JACKSON
04/15/2014 04/16/2014 DALCO ENTERPRISES, INC $741.66 DAVID JAHN
04/09/2014 04/10/2014 SAFELITE AUTOGLASS $39.95 KEVIN JOHNSON
04/07/2014 04/08/2014 RAINBOW FOODS 00088617 $74.97 LOIS KNUTSON
04/07/2014 04/08/2014 CUB FOODS #1599 $28.75 LOIS KNUTSON
04/14/2014 04/16/2014 SUBWAY 00052159 $45.53 LOIS KNUTSON
04/16/2014 04/17/2014 CUB FOODS #1599 $39.72 LOIS KNUTSON
04/17/2014 04/18/2014 CUB FOODS #1599 $32.07 LOIS KNUTSON
04/04/2014 04/07/2014 OFFICE MAX $67.45 JASON KREGER
04/09/2014 04/10/2014 WWW.NEWEGG.COM $19.99 JASON KREGER
04/14/2014 04/15/2014 THE UPS STORE 2171 $19.61 JASON KREGER
04/15/2014 04/16/2014 APL*APPLE ONLINE STORE $854.86 JASON KREGER
04/15/2014 04/16/2014 PLANTRONICS $32.08 JASON KREGER
04/14/2014 04/15/2014 UNIFORMS UNLIMITED INC.$9.00 NICHOLAS KREKELER
04/16/2014 04/18/2014 POLICEBIKESTORE.COM $71.95 NICHOLAS KREKELER
04/05/2014 04/07/2014 UNIFORMS UNLIMITED INC.$286.80 DAVID KVAM
04/06/2014 04/07/2014 SCHEELS-ST CLOUD $100.00 DAVID KVAM
04/08/2014 04/09/2014 THOMSON WEST*TCD $306.10 DAVID KVAM
04/13/2014 04/14/2014 COMCAST CABLE COMM $44.65 DAVID KVAM
04/08/2014 04/10/2014 ASPEN MILLS INC.$18.00 STEVE LUKIN
04/10/2014 04/11/2014 PEN*FDIC/FIRE ENGINEER $75.00 STEVE LUKIN
04/11/2014 04/11/2014 AIRGASS NORTH $152.86 STEVE LUKIN
04/11/2014 04/11/2014 AIRGASS NORTH $182.98 STEVE LUKIN
04/11/2014 04/14/2014 EMERGENCY APPARATUS MAINT $553.59 STEVE LUKIN
04/12/2014 04/14/2014 MSP AIRPORT PARKING $76.00 STEVE LUKIN
04/12/2014 04/14/2014 MARRIOTT JW INDIANAPL2554 $824.85 STEVE LUKIN
04/14/2014 04/16/2014 ASPEN MILLS INC.$380.85 STEVE LUKIN
04/14/2014 04/16/2014 ASPEN MILLS INC.$120.00 STEVE LUKIN
04/14/2014 04/16/2014 ASPEN MILLS INC.$42.00 STEVE LUKIN
04/03/2014 04/07/2014 AMPCO PARKING UNION DEPOT $5.00 MIKE MARTIN
04/04/2014 04/07/2014 BROADWAY RENTAL $1,026.06 SASHA MEYER
04/04/2014 04/07/2014 BROADWAY RENTAL $22.07 SASHA MEYER
04/11/2014 04/14/2014 BROADWAY RENTAL ($80.35)SASHA MEYER
04/11/2014 04/14/2014 BROADWAY RENTAL $410.31 SASHA MEYER
04/04/2014 04/07/2014 HEALTH CARE LOGISTICS $102.03 MICHAEL MONDOR
04/04/2014 04/07/2014 IN *CHOICE1 HEALTH CARE S $274.45 MICHAEL MONDOR
04/08/2014 04/10/2014 BOUND TREE MEDICAL LLC $7.71 MICHAEL MONDOR
04/11/2014 04/14/2014 BOUND TREE MEDICAL LLC $1,385.86 MICHAEL MONDOR
04/16/2014 04/17/2014 CENTURY COLLEGE-BO $534.00 MICHAEL MONDOR
04/10/2014 04/11/2014 CERTIFIED LABORATORIES $1,038.94 BRYAN NAGEL
04/16/2014 04/18/2014 VERIZON WRLS N7845-01 $85.68 BRYAN NAGEL
04/11/2014 04/14/2014 TARGET 00021352 $18.37 JOHN NAUGHTON
04/08/2014 04/09/2014 AMAZON MKTPLACE PMTS $34.70 MICHAEL NYE
04/08/2014 04/09/2014 AMAZON MKTPLACE PMTS $9.69 MICHAEL NYE
04/15/2014 04/18/2014 AMAZON MKTPLACE PMTS ($34.70)MICHAEL NYE
04/04/2014 04/07/2014 OFFICE DEPOT #1090 $50.59 MARY KAY PALANK
04/04/2014 04/07/2014 DELEGARD TOOL COMPANY $40.18 STEVEN PRIEM
04/04/2014 04/07/2014 AUTO PLUS LITTLE CANADA $10.77 STEVEN PRIEM
04/07/2014 04/08/2014 FACTORY MTR PTS #1 $29.72 STEVEN PRIEM
G1, Attachment 1
Council Packet Page Number 28 of 102
04/07/2014 04/08/2014 AUTO PLUS LITTLE CANADA $42.53 STEVEN PRIEM
04/08/2014 04/09/2014 AUTO PLUS LITTLE CANADA $57.80 STEVEN PRIEM
04/08/2014 04/09/2014 AN FORD WHITE BEAR LAK $21.18 STEVEN PRIEM
04/08/2014 04/09/2014 MACQUEEN EQUIPMENT INC $53.55 STEVEN PRIEM
04/08/2014 04/10/2014 BOYER TRUCKS - PARTS $52.50 STEVEN PRIEM
04/09/2014 04/10/2014 AUTO PLUS LITTLE CANADA $22.33 STEVEN PRIEM
04/09/2014 04/10/2014 AUTO PLUS LITTLE CANADA $3.45 STEVEN PRIEM
04/09/2014 04/10/2014 AUTO PLUS LITTLE CANADA $285.85 STEVEN PRIEM
04/09/2014 04/10/2014 AUTO PLUS LITTLE CANADA $70.28 STEVEN PRIEM
04/09/2014 04/11/2014 SEARS ROEBUCK 1122 $120.76 STEVEN PRIEM
04/09/2014 04/11/2014 YOCUM OIL COMPANY INC $285.00 STEVEN PRIEM
04/10/2014 04/11/2014 AUTO PLUS LITTLE CANADA $15.69 STEVEN PRIEM
04/10/2014 04/11/2014 AUTO PLUS LITTLE CANADA $20.60 STEVEN PRIEM
04/10/2014 04/11/2014 BAUER BUILT TIRE 18 $783.38 STEVEN PRIEM
04/10/2014 04/11/2014 POLAR CHEVROLET MAZDA $476.26 STEVEN PRIEM
04/10/2014 04/14/2014 AN FORD WHITE BEAR LAK $402.18 STEVEN PRIEM
04/11/2014 04/14/2014 CERTIFIED LABORATORIES $212.78 STEVEN PRIEM
04/12/2014 04/14/2014 GOODYEAR AUTO SRV CT 6920 $97.37 STEVEN PRIEM
04/14/2014 04/15/2014 AUTO PLUS LITTLE CANADA $41.66 STEVEN PRIEM
04/14/2014 04/15/2014 FORCE AMERICA DISTRIB LLC $538.40 STEVEN PRIEM
04/14/2014 04/15/2014 FORCE AMERICA DISTRIB LLC $14.11 STEVEN PRIEM
04/14/2014 04/15/2014 MACQUEEN EQUIPMENT INC $1,363.04 STEVEN PRIEM
04/14/2014 04/16/2014 WHEELCO BRAKE &SUPPLY $75.04 STEVEN PRIEM
04/14/2014 04/16/2014 VCN*MN STATE PATROL $58.50 STEVEN PRIEM
04/15/2014 04/16/2014 AUTO PLUS LITTLE CANADA $4.72 STEVEN PRIEM
04/15/2014 04/16/2014 MACQUEEN EQUIPMENT INC $167.02 STEVEN PRIEM
04/15/2014 04/17/2014 WHEELCO BRAKE &SUPPLY ($812.50)STEVEN PRIEM
04/16/2014 04/17/2014 HENRIKSEN ACE HARDWARE $11.85 STEVEN PRIEM
04/16/2014 04/17/2014 AUTO PLUS LITTLE CANADA $97.49 STEVEN PRIEM
04/16/2014 04/17/2014 AUTO PLUS LITTLE CANADA $70.26 STEVEN PRIEM
04/17/2014 04/18/2014 OXYGEN SERVICE COMPANY,$28.25 STEVEN PRIEM
04/17/2014 04/18/2014 AN FORD WHITE BEAR LAK $42.00 STEVEN PRIEM
04/17/2014 04/18/2014 BAUER BUILT TIRE 18 $722.90 STEVEN PRIEM
04/17/2014 04/18/2014 MACQUEEN EQUIPMENT INC $458.42 STEVEN PRIEM
04/04/2014 04/07/2014 PARK SUPPLY OF AMERICA IN $66.74 KELLY PRINS
04/05/2014 04/07/2014 BIZCHAIR OFFICE FURNITUR $1,496.25 KELLY PRINS
04/07/2014 04/08/2014 THE WEBSTAURANT STORE ($22.99)KELLY PRINS
04/11/2014 04/14/2014 THE HOME DEPOT 2801 $64.24 KELLY PRINS
04/14/2014 04/15/2014 VIKING ELECTRIC-CREDIT DE $848.69 KELLY PRINS
04/15/2014 04/17/2014 WALLY S UPHOLS80110026 $115.00 KELLY PRINS
04/16/2014 04/17/2014 BIZCHAIR OFFICE FURNITUR $65.00 KELLY PRINS
04/17/2014 04/18/2014 HENRIKSEN ACE HARDWARE $28.75 JUSTIN PURVES
04/08/2014 04/10/2014 PIONEER PRESS ADVERTISING $1,127.50 TERRIE RAMEAUX
04/08/2014 04/09/2014 DALCO ENTERPRISES, INC $562.09 MICHAEL REILLY
04/09/2014 04/10/2014 AMAZON MKTPLACE PMTS $38.82 LORI RESENDIZ
04/05/2014 04/08/2014 FUN EXPRESS $113.81 AUDRA ROBBINS
04/08/2014 04/09/2014 TARGET 00021014 $76.55 AUDRA ROBBINS
04/08/2014 04/10/2014 CVS PHARMACY #1751 Q03 $18.60 AUDRA ROBBINS
04/10/2014 04/11/2014 PARTY CITY #768 $145.77 AUDRA ROBBINS
04/10/2014 04/14/2014 DOLRTREE 2396 00023960 $69.63 AUDRA ROBBINS
04/10/2014 04/14/2014 MICHAELS STORES 2744 $14.84 AUDRA ROBBINS
04/11/2014 04/14/2014 TARGET 00021014 $36.04 AUDRA ROBBINS
04/11/2014 04/14/2014 CUB FOODS #1599 $361.35 AUDRA ROBBINS
04/11/2014 04/14/2014 CUB FOODS #1599 $12.84 AUDRA ROBBINS
04/14/2014 04/15/2014 CTC*CONSTANTCONTACT.COM $55.00 AUDRA ROBBINS
04/16/2014 04/17/2014 TARGET 00011858 $64.25 AUDRA ROBBINS
G1, Attachment 1
Council Packet Page Number 29 of 102
04/16/2014 04/18/2014 HOMEDEPOT.COM $49.24 AUDRA ROBBINS
04/15/2014 04/17/2014 AT&T*BILL PAYMENT $68.09 DEB SCHMIDT
04/07/2014 04/08/2014 ENCOMPASS TELEMATICS, LLC $453.80 PAUL SCHNELL
04/03/2014 04/07/2014 POLLUTION CONTROL AGENCY $240.00 SCOTT SCHULTZ
04/08/2014 04/09/2014 G&K SERVICES 182 $1,626.43 SCOTT SCHULTZ
04/11/2014 04/14/2014 CERTIFIED LABORATORIES $615.65 SCOTT SCHULTZ
04/12/2014 04/15/2014 CINTAS 60A SAP $195.78 SCOTT SCHULTZ
04/12/2014 04/15/2014 CINTAS 60A SAP $196.67 SCOTT SCHULTZ
04/14/2014 04/15/2014 REPUBLIC SERVICES TRASH $183.45 SCOTT SCHULTZ
04/16/2014 04/18/2014 OFFICE MAX $19.26 SCOTT SCHULTZ
04/08/2014 04/09/2014 CUB FOODS-SUN RAY $67.98 CAITLIN SHERRILL
04/09/2014 04/10/2014 USPS 26834500133401316 $11.60 MICHAEL SHORTREED
04/11/2014 04/14/2014 SQ *DAVIS LOCK AND SAFE $160.69 MICHAEL SHORTREED
04/08/2014 04/10/2014 OFFICE DEPOT #1090 $50.25 JAMES TAYLOR
04/08/2014 04/10/2014 OFFICE DEPOT #1090 $79.98 JAMES TAYLOR
04/17/2014 04/18/2014 UNIFORMS UNLIMITED INC.$95.99 JAY WENZEL
04/09/2014 04/10/2014 UNIFORMS UNLIMITED INC.$77.48 KAO XIONG
04/08/2014 04/10/2014 MINN FIRE SVC CERT BOARD $200.00 SUSAN ZWIEG
$55,117.72
G1, Attachment 1
Council Packet Page Number 30 of 102
CHECK #CHECK
DATE
EMPLOYEE
NAME
04/11/14 ABEL, CLINT 3,377.47
04/11/14 ALDRIDGE, MARK 3,324.14
04/11/14 SVENDSEN, JOANNE 2,214.19
04/11/14 THOMFORDE, FAITH 1,640.19
04/11/14 SCHNELL, PAUL 4,840.36
04/11/14 SHORTREED, MICHAEL 4,266.68
04/11/14 PALANK, MARY 1,988.80
04/11/14 POWELL, PHILIP 3,058.49
04/11/14 CORCORAN, THERESA 1,992.19
04/11/14 KVAM, DAVID 4,390.70
04/11/14 VITT, SANDRA 984.11
04/11/14 WEAVER, KRISTINE 2,459.40
04/11/14 RICHTER, CHARLENE 1,082.03
04/11/14 SCHOENECKER, LEIGH 1,803.39
04/11/14 MOY, PAMELA 1,587.35
04/11/14 OSTER, ANDREA 1,991.11
04/11/14 LARSON, MICHELLE 1,984.20
04/11/14 MECHELKE, SHERRIE 1,190.51
04/11/14 SCHMIDT, DEBORAH 3,158.62
04/11/14 SPANGLER, EDNA 1,190.51
04/11/14 BEGGS, REGAN 1,640.19
04/11/14 GUILFOILE, KAREN 4,742.41
04/11/14 KELSEY, CONNIE 2,705.98
04/11/14 RUEB, JOSEPH 2,999.41
04/11/14 DEBILZAN, JUDY 1,412.96
04/11/14 JACKSON, MARY 2,219.31
04/11/14 BAUMAN, GAYLE 4,893.93
04/11/14 ANDERSON, CAROLE 1,697.71
04/11/14 BURLINGAME, SARAH 2,334.10
04/11/14 RAMEAUX, THERESE 3,192.50
04/11/14 JAHN, DAVID 1,943.11
04/11/14 METRY, THOMAS 36.00
04/11/14 CHRISTENSON, SCOTT 2,327.19
04/11/14 FARR, LARRY 3,353.56
04/11/14 KNUTSON, LOIS 2,397.05
04/11/14 KANTRUD, HUGH 184.62
04/11/14 AHL, R. CHARLES 5,959.42
04/11/14 COLEMAN, MELINDA 5,213.95
04/11/14 KOPPEN, MARVIN 448.23
04/11/14 SLAWIK, NORA 509.26
04/11/14 CARDINAL, ROBERT 448.23
04/11/14 JUENEMANN, KATHLEEN 448.23
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
AMOUNT
04/11/14 ABRAMS, MARYLEE 448.23
G1, Attachment 1
Council Packet Page Number 31 of 102
04/11/14 XIONG, KAO 3,066.44
04/11/14 ANDERSON, BRIAN 151.32
04/11/14 THIENES, PAUL 3,878.80
04/11/14 WENZEL, JAY 3,207.82
04/11/14 TAUZELL, BRIAN 3,242.21
04/11/14 THEISEN, PAUL 3,172.48
04/11/14 STEINER, JOSEPH 3,697.50
04/11/14 SYPNIEWSKI, WILLIAM 3,198.94
04/11/14 SCHOEN, ZACHARY 2,196.40
04/11/14 SLATER, BENJAMIN 2,168.81
04/11/14 REZNY, BRADLEY 3,936.38
04/11/14 RHUDE, MATTHEW 235.41
04/11/14 OLSON, JULIE 3,080.77
04/11/14 PARKER, JAMES 2,841.05
04/11/14 NYE, MICHAEL 3,516.17
04/11/14 OLDING, PARKER 2,178.09
04/11/14 MICHELETTI, BRIAN 2,434.50
04/11/14 MULVIHILL, MARIA 2,003.97
04/11/14 MCCARTY, GLEN 3,571.06
04/11/14 METRY, ALESIA 4,099.28
04/11/14 MARINO, JASON 3,151.27
04/11/14 MARTIN, JERROLD 3,385.61
04/11/14 LU, JOHNNIE 3,066.44
04/11/14 LYNCH, KATHERINE 2,963.13
04/11/14 LANGNER, SCOTT 3,228.28
04/11/14 LANGNER, TODD 3,172.48
04/11/14 KREKELER, NICHOLAS 945.29
04/11/14 KROLL, BRETT 3,561.44
04/11/14 KALKA, THOMAS 982.09
04/11/14 KONG, TOMMY 3,066.44
04/11/14 JASKOWIAK, AMANDA 480.00
04/11/14 JOHNSON, KEVIN 4,992.53
04/11/14 HOEMKE, MICHAEL 2,003.97
04/11/14 HOFMEISTER, TIMOTHY 496.00
04/11/14 HER, PHENG 3,120.35
04/11/14 HIEBERT, STEVEN 3,194.73
04/11/14 GABRIEL, ANTHONY 3,683.83
04/11/14 HAWKINSON JR, TIMOTHY 3,500.03
04/11/14 FORSYTHE, MARCUS 2,845.58
04/11/14 FRITZE, DEREK 3,540.53
04/11/14 DUGAS, MICHAEL 4,130.01
04/11/14 ERICKSON, VIRGINIA 3,731.72
04/11/14 DEMULLING, JOSEPH 3,500.03
04/11/14 DOBLAR, RICHARD 4,177.08
04/11/14 CARNES, JOHN 2,562.02
04/11/14 CROTTY, KERRY 3,757.60
04/11/14 BIERDEMAN, BRIAN 4,070.81
04/11/14 BUSACK, DANIEL 3,876.57
04/11/14 BELDE, STANLEY 3,122.54
04/11/14 BENJAMIN, MARKESE 543.29
04/11/14 BAKKE, LONN 3,472.17
04/11/14 BARTZ, PAUL 3,345.76
G1, Attachment 1
Council Packet Page Number 32 of 102
04/11/14 SVENDSEN, RONALD 3,176.17
04/11/14 TRACY, DANIEL 198.62
04/11/14 SEDLACEK, JEFFREY 2,954.79
04/11/14 STREFF, MICHAEL 2,957.58
04/11/14 RICE, CHRISTOPHER 1,088.56
04/11/14 RODRIGUEZ, ROBERTO 163.93
04/11/14 RAINEY, JAMES 870.09
04/11/14 RANK, PAUL 958.39
04/11/14 PETERSON, ROBERT 3,280.21
04/11/14 POWERS, KENNETH 832.28
04/11/14 PACHECO, ALPHONSE 655.72
04/11/14 PETERSON, MARK 305.25
04/11/14 O'NEILL, KEVIN 504.43
04/11/14 OPHEIM, JOHN 205.94
04/11/14 NOVAK, JEROME 2,917.64
04/11/14 OLSON, JAMES 2,920.86
04/11/14 NEILY, STEVEN 252.20
04/11/14 NIELSEN, KENNETH 551.63
04/11/14 MONSON, PETER 226.99
04/11/14 MORGAN, JEFFERY 355.18
04/11/14 MILLER, RACHEL 126.12
04/11/14 MONDOR, MICHAEL 3,570.80
04/11/14 MILLER, LADD 84.59
04/11/14 MILLER, NICHOLAS 453.98
04/11/14 LINDER, TIMOTHY 2,920.86
04/11/14 LOCHEN, MICHAEL 201.72
04/11/14 KONDER, RONALD 292.22
04/11/14 KUBAT, ERIC 2,841.22
04/11/14 KELLOGG, JOHNATHAN 252.20
04/11/14 KERSKA, JOSEPH 1,617.24
04/11/14 KANE, ROBERT 967.18
04/11/14 KARRAS, JAMIE 580.06
04/11/14 IMM, TRACY 706.19
04/11/14 JANSEN, CHAD 517.02
04/11/14 HAWTHORNE, ROCHELLE 2,401.62
04/11/14 HUTCHINSON, JAMES 595.76
04/11/14 HALE, JOSEPH 555.30
04/11/14 HALWEG, JODI 2,843.32
04/11/14 FASULO, WALTER 860.59
04/11/14 HAGEN, MICHAEL 756.62
04/11/14 DAWSON, RICHARD 3,078.64
04/11/14 EVERSON, PAUL 3,254.25
04/11/14 CRAWFORD - JR, RAYMOND 2,338.71
04/11/14 DABRUZZI, THOMAS 2,639.86
04/11/14 CONCHA, DANIEL 321.57
04/11/14 COREY, ROBERT 277.44
04/11/14 BOURQUIN, RON 1,151.54
04/11/14 CAPISTRANT, JOHN 790.69
04/11/14 BAUMAN, ANDREW 2,888.35
04/11/14 BEITLER, NATHAN 453.99
04/11/14 BAHL, DAVID 731.83
04/11/14 BASSETT, BRENT 151.32
G1, Attachment 1
Council Packet Page Number 33 of 102
04/11/14 BJORK, BRANDON 162.25
04/11/14 BRENEMAN, NEIL 2,483.78
04/11/14 SWAN, DAVID 2,884.99
04/11/14 WELLENS, MOLLY 1,854.46
04/11/14 BRASH, JASON 2,696.99
04/11/14 CARVER, NICHOLAS 3,628.62
04/11/14 FINWALL, SHANN 3,371.40
04/11/14 MARTIN, MICHAEL 2,939.39
04/11/14 YOUNG, TAMELA 2,144.99
04/11/14 EKSTRAND, THOMAS 3,984.62
04/11/14 GAYNOR, VIRGINIA 3,383.30
04/11/14 KROLL, LISA 1,992.19
04/11/14 SOUTTER, CHRISTINE 688.50
04/11/14 WACHAL, KAREN 973.69
04/11/14 HAYMAN, JANET 1,218.77
04/11/14 HUTCHINSON, ANN 2,762.98
04/11/14 DEAVER, CHARLES 658.33
04/11/14 GERNES, CAROLE 552.50
04/11/14 PURVES, JUSTIN 1,638.95
04/11/14 BIESANZ, OAKLEY 1,838.27
04/11/14 NAUGHTON, JOHN 2,286.29
04/11/14 NORDQUIST, RICHARD 788.52
04/11/14 HAYS, TAMARA 1,765.79
04/11/14 HINNENKAMP, GARY 2,509.09
04/11/14 KONEWKO, DUWAYNE 4,803.18
04/11/14 HAMRE, MILES 1,762.47
04/11/14 ZIEMAN, SCOTT 176.00
04/11/14 JANASZAK, MEGHAN 1,720.19
04/11/14 LOVE, STEVEN 3,852.46
04/11/14 THOMPSON, MICHAEL 4,821.90
04/11/14 JAROSCH, JONATHAN 3,211.58
04/11/14 LINDBLOM, RANDAL 2,861.51
04/11/14 DUCHARME, JOHN 2,859.20
04/11/14 ENGSTROM, ANDREW 2,799.39
04/11/14 TEVLIN, TODD 2,284.39
04/11/14 BURLINGAME, NATHAN 2,299.20
04/11/14 RUIZ, RICARDO 1,801.77
04/11/14 RUNNING, ROBERT 2,506.22
04/11/14 NAGEL, BRYAN 3,702.80
04/11/14 OSWALD, ERICK 2,357.51
04/11/14 JONES, DONALD 2,284.39
04/11/14 MEISSNER, BRENT 2,197.47
04/11/14 DEBILZAN, THOMAS 2,284.39
04/11/14 EDGE, DOUGLAS 2,262.00
04/11/14 BRINK, TROY 2,641.46
04/11/14 BUCKLEY, BRENT 2,639.55
04/11/14 CORTESI, LUANNE 1,853.40
04/11/14 SINDT, ANDREA 2,578.20
04/11/14 LUKIN, STEVEN 4,815.66
04/11/14 ZWIEG, SUSAN 1,780.44
04/11/14 WHITE, JOEL 146.88
04/11/14 GERVAIS-JR, CLARENCE 4,157.26
G1, Attachment 1
Council Packet Page Number 34 of 102
04/11/14 HAGSTROM, EMILY 145.30
04/11/14 HANSEN, HANNAH 358.01
04/11/14 FONTAINE, KIM 833.12
04/11/14 GRUENHAGEN, LINDA 285.40
04/11/14 ERICSON, RACHEL 30.23
04/11/14 FARRELL, DANIEL 101.52
04/11/14 DUNN, RYAN 949.00
04/11/14 ERICKSON-CLARK, CAROL 37.12
04/11/14 DEMPSEY, BETH 290.37
04/11/14 DRECHSEL, HEIDI 13.74
04/11/14 CRANDALL, ALYSSA 34.88
04/11/14 CRANDALL, KRISTA 437.79
04/11/14 BUTLER, ANGELA 108.00
04/11/14 CLARK, PAMELA 14.66
04/11/14 BESTER, MICHAEL 149.50
04/11/14 BUCKLEY, BRITTANY 515.00
04/11/14 BAUDE, SARAH 134.14
04/11/14 BERGLUND, ERIK 79.75
04/11/14 ANDERSON, JOSHUA 644.18
04/11/14 BAUDE, JANE 36.50
04/11/14 ANDERSON, AARON 17.44
04/11/14 ANDERSON, ALYSSA 20.81
04/11/14 VUE, LOR PAO 206.84
04/11/14 AICHELE, MEGAN 222.51
04/11/14 ST SAUVER, CRAIG 247.00
04/11/14 STAHLMANN, ELLEN 85.00
04/11/14 MEYER, SASHA 1,732.23
04/11/14 PELOQUIN, PENNYE 661.13
04/11/14 KELLEY, CAITLIN 886.77
04/11/14 KULHANEK-DIONNE, ANN 599.50
04/11/14 HAUBLE, AMANDA 291.13
04/11/14 HOFMEISTER, MARY 1,172.16
04/11/14 EVANS, CHRISTINE 1,525.57
04/11/14 GLASS, JEAN 2,216.16
04/11/14 WILBER, JEFFREY 1,873.56
04/11/14 AKEY, SHELLEY 174.50
04/11/14 ORE, JORDAN 1,792.52
04/11/14 SCHULTZ, SCOTT 3,487.37
04/11/14 ADAMS, DAVID 2,040.00
04/11/14 HAAG, MARK 3,057.63
04/11/14 TAYLOR, JAMES 3,149.54
04/11/14 VUKICH, CANDACE 175.00
04/11/14 SCHALLER, SCOTT 71.25
04/11/14 SHERWOOD, CHRISTIAN 253.00
04/11/14 RUSS, KAYLA 105.00
04/11/14 SCHALLER, SAM 35.63
04/11/14 ROBBINS, AUDRA 3,473.33
04/11/14 ROBBINS, CAMDEN 541.13
04/11/14 LARSON, KATELYN 315.00
04/11/14 LARSON, TRISTA 56.00
04/11/14 FRANK, PETER 420.00
04/11/14 KONG, KATELYNE 34.00
G1, Attachment 1
Council Packet Page Number 35 of 102
04/11/14 MCCLENNON, MATTHEW 64.00
04/11/14 NESVACIL, BRENNAN 164.00
04/11/14 MAIDMENT, COLIN 246.50
04/11/14 MALONEY, SHAUNA 380.75
04/11/14 KRECH, ELAINE 247.50
04/11/14 LOONEY, RAYJEANIA 200.00
04/11/14 CUSICK, JESSICA 119.00
04/11/14 DOUGLASS, TOM 1,942.59
04/11/14 WISTL, MOLLY 172.25
04/11/14 CRAWFORD, SHAWN 450.00
04/11/14 MOSLOSKI, JESSICA 70.13
04/11/14 RANGEL, SAMANTHA 116.00
04/11/14 BOSLEY, CAROL 63.00
04/11/14 LANGER, KAYLYN 68.00
04/11/14 WHITE, DANICA 44.10
04/11/14 YUNKER, JOSEPH 46.00
04/11/14 WALES, ABIGAIL 270.26
04/11/14 WARNER, CAROLYN 99.00
04/11/14 TUPY, HEIDE 45.80
04/11/14 TUPY, MARCUS 95.00
04/11/14 TREPANIER, TODD 264.50
04/11/14 TRUONG, CHAU 160.00
04/11/14 SMITLEY, SHARON 362.62
04/11/14 SYME, LAUREN 42.08
04/11/14 SMITH, CASEY 270.82
04/11/14 SMITH, JEROME 300.00
04/11/14 SCHREINER, MARK 36.50
04/11/14 SMITH, ANN 195.22
04/11/14 SCHERER, KATHLENE 50.00
04/11/14 SCHREIER, ROSEMARIE 341.00
04/11/14 RICHTER, DANIEL 113.40
04/11/14 ROLLERSON, TERRANCE 70.00
04/11/14 RAU, COLE 36.25
04/11/14 RESENDIZ, LORI 2,474.70
04/11/14 OHS, CYNTHIA 184.00
04/11/14 RANEY, COURTNEY 568.00
04/11/14 MUSKAT, JULIE 65.00
04/11/14 NITZ, CARA 467.00
04/11/14 MCCOMAS, LEAH 187.50
04/11/14 MEDD, KELLY 19.50
04/11/14 LAMSON, ELIANA 27.00
04/11/14 MASON, AMY 72.64
04/11/14 KOZDROJ, GABRIELLA 50.00
04/11/14 LAMEYER, BRENT 65.26
04/11/14 KEMP, MAYA 13.65
04/11/14 KOHLER, ROCHELLE 32.38
04/11/14 HUNTLEY, NATALIE 112.50
04/11/14 JOHNSON, BARBARA 609.20
04/11/14 HOLMBERG, LADONNA 167.07
04/11/14 HORWATH, RONALD 3,000.03
04/11/14 HASSAN, KIANA 170.30
04/11/14 HEINRICH, SHEILA 384.64
G1, Attachment 1
Council Packet Page Number 36 of 102
9989955
9989956
9989957
9989958
9989959
9989960
9989961
9989962
04/11/14 AMUNDSON, DANIKA 25.00
04/11/14 SMITH, CORTNEY 245.13
04/11/14 KREGER, JASON 2,373.80
04/11/14 WISTL, MARK 21.25
04/11/14 FOWLDS, MYCHAL 4,189.58
04/11/14 FRANZEN, NICHOLAS 2,873.65
04/11/14 BERGO, CHAD 2,824.09
04/11/14 EWALD, BRETT 600.00
04/11/14 WOEHRLE, MATTHEW 2,335.77
04/11/14 XIONG, BOON 1,544.99
04/11/14 SWANSON, CHRIS 1,593.79
04/11/14 PRIEM, STEVEN 2,520.89
04/11/14 STEFFEN, MICHAEL 102.00
04/11/14 THOMPSON, BENJAMIN 365.50
04/11/14 PRINS, KELLY 1,943.88
04/11/14 REILLY, MICHAEL 2,020.19
04/11/14 KEEFE, ANDEE 79.52
04/11/14 MILLER, MELISSA 95.63
518,838.70
04/11/14 CORCORAN, JOSHUA 45.00
04/11/14 EKSTRAND, DANIEL 158.65
04/11/14 EKSTRAND, RYAN 31.00
G1, Attachment 1
Council Packet Page Number 37 of 102
G2
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Karen Guilfoile, Director Citizen Services
DATE: April 17, 2014
SUBJECT: Approval of a Temporary Lawful Gambling Permit and Waiver of Permit Fee for
the St. Paul East Parks Lions Club, 2020 White Bear Avenue
Introduction
An application for a temporary Lawful Gambling permit has been submitted by Thomas O’Ryan
on behalf of the St. Paul East Parks Lion Club, 1821 Myrtle St in Maplewood.
Background
This permit will be used for the club’s annual participation at the Ramsey County Fair from
Wednesday, July 9 through Sunday, July 13, 2014 from 12:00pm to 11:00pm each day.
Proceeds from the event will be used by 501(c) organizations within the Community.
In addition, Mr. O’Ryan has applied for a temporary On-Sale 3.2 Beer permit for the event, in
which he has requested the $55.00 fee per day, total of $275.00, be waived.
Budget Impact
None
Recommendation
Staff recommends that Council approve the temporary Lawful Gambling permit for the St. Paul
East Parks Lion Club for the Ramsey County Fair on July 9rd-13th at 2020 White Bear Avenue,
Maplewood and fee waiver for the accompanying temporary On-Sale 3.2 Beer permit.
Council Packet Page Number 38 of 102
G3
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Karen Guilfoile, Director Citizen Services
DATE: April 21, 2014
SUBJECT: Approval of a Temporary Lawful Gambling Permit for Knights of Columbus
#4145, 2999 Maplewood Drive
Introduction
An application for a temporary Lawful Gambling permit has been submitted by Gary Yochum for
Knights of Columbus #4145, to be used at 2999 Maplewood Drive, Maplewood.
Background
This permit will be used for the club’s “Dinner and Dough”, held at the Gulden’s Restaurant on
Wednesday, May 28, 2014 from 6:00pm to 9:00pm. Proceeds from the event will go towards
raising funds to support local youth activities.
Budget Impact
None
Recommendation
Staff recommends that Council approve the temporary Lawful Gambling permit for Knights of
Columbus #4145, to be used at 2999 Maplewood Drive on May 28, 2014.
Council Packet Page Number 39 of 102
MEMORANDUM
TO: Charles Ahl, City Manager
FROM: DuWayne Konewko, Parks and Recreation Director
DATE: April 22, 2014
SUBJECT: Approval to Hire Consultant for Mechanical Design Work for the
Replacement of the HVAC unit at the MCC that Services the Pool
Area
Introduction
The Heating, Ventilation, and Air Conditioning (HVAC) unit at the MCC that services the aquatic
area is in a state of disrepair. This HVAC unit is a complete environmental control system that
was designed for the MCC aquatic area in 1994 when the building was constructed. The
purpose of this unit is to dehumidify heat and cool the pool area. The HVAC unit has ceased to
work as designed resulting in the closure of the pool area until repairs are made. The total cost
to repair this unit from 2012 thru March of 2014 was $39,300.
The Asset Management Plan that was recently completed on the MCC identified this HVAC unit
as a critical item for replacement stating that the unit was “beyond its useful life”. In order to
replace this system, staff will need to hire a mechanical and electrical engineer to design a new
HVAC system to replace the current system. The HVAC unit is very antiquated. In addition, a
structural engineer may be required if it’s decided that the only option for replacing the existing
unit is to remove the “access wall” on the east side of the building which would allow the new
piece of equipment to be moved in. When the building was originally constructed, an access
wall was built to accommodate the replacement of this HVAC unit.
To that end, staff is recommending that we hire SEH as consultants in the form of a professional
service contract to design the replacement HVAC unit for the MCC. The contract with SEH
stipulates the following:
Design and Construction Documents:
• Mechanical design and selection of replacement HVAC unit for the MCC.
• Electrical design as required to accommodate new HVAC equipment.
• Structural design of wall, roof, and floor penetrations directly related to the HVAC
upgrades and an analysis of the existing floor system to ensure structure is sufficient to
support new equipment.
• Prepare final set of bidding documents, including drawing and specifications.
• Provide estimate of final costs.
Advertising/Bidding:
• Prepare advertisements for bids.
G4
Council Packet Page Number 40 of 102
• Distribute electronic copies of biddings via SEH website.
• Attend bid opening and review and tabulate bids.
• Provide a letter of recommendation to City staff.
• Develop contract between Owner/Contractor and review contractor insurance and
bonding compliance.
Construction Administration:
• Conduct preconstruction conference with City and Contractor.
• Administer contract for construction.
• Review Contractor submittals.
• Review and issue applications for payment.
• Conduct two site visits during construction to verify compliance with contract documents.
• Conduct one final site visit (verify punch list).
Budget Impact
The cost, not to exceed $24,600 does not include reimbursable expenses, i.e., mileage, printing
costs, and other project related expenses. The reimbursable expenses will be capped at $500.
The cost to replace the existing HVAC unit is approximately $600k (figure included in the Asset
Management Plan). However, we are anticipating an additional $50 - $150k in expenses
associated with this project. The majority of this would be to tear down the existing access wall
and rebuilding the wall when the HVAC unit is installed. The cost for this engineering design
work and contract administration will be paid for out of the Community Center Operations Fund.
Staff has yet to identify a funding source for this improvement. Staff will be working directly with
our Finance Director to assist us with this effort. Staff will be bringing this item back to council
for approval at the time we propose to hire a contractor for this work. Staff will also be
proposing a funding source for council review and consideration at this time as well.
Timeline
The estimated timeline to complete the project from start to finish is approximately 30 weeks.
This includes the design work, bidding, council approval on contractor, additional shop
drawings, lead time for fabrication of the HVAC unit, and on-site construction of the unit which is
estimated at 4 weeks. The pool will be required to be shut down for most of the on-site
construction phase. During this pool closure period, staff will work directly with John Glen
Middle School to provide opportunities for members to swim.
Recommendation
Staff recommends that the City Council authorize the Mayor and the City Manager to enter into
a contract for services with SEH to design an HVAC unit for the MCC. Furthermore, staff is
recommending a not-to-exceed budget of $25,100 for these services as indicated in this staff
report. In addition, staff will be bringing this item back to council for approval of contractor
(award of bid) and to provide council with a funding source for the replacement of this unit.
Attachments
None
G4
Council Packet Page Number 41 of 102
MEMORANDUM
TO: R. Charles Ahl, City Manager
FROM: Michael Thompson, City Engineer/Director of Public Works
Steven Love, Assistant City Engineer
DATE: April 22, 2014
SUBJECT: Approval of Cooperative Agreement (PW 2014-07) with Ramsey County for
Signal System Replacement
Introduction
The City Council should consider approving a cooperative agreement with Ramsey County for
the traffic signal improvement costs associated with the Ramsey County 2014 Maintenance
Project, City Project 14-08. The agreement outlines the financial obligations of the two entities
for this project which is focused on signal improvements at the intersection of Larpenteur
Avenue and Jackson Street and the intersection of White Bear Avenue and Cope Avenue.
Background
Ramsey County has initiated a maintenance project that includes pavement rehabilitation,
pedestrian ramps, and traffic signal systems. The project entails work on several county roads
throughout Ramsey County. As part of this project Ramsey County is proposing to perform
maintenance work on County Road C, (CSAH 23), Larpenteur Avenue (CSAH 30), and White
Bear Avenue (CSAH 65) within the City of Maplewood. These streets are all designated as
Ramsey County State Aid Highway roads.
The total construction cost for this project is estimated at $5.1 million. The City of Maplewood’s
share of the project is related to signal improvements/replacement at the intersection of
Larpenteur Avenue and Jackson Street and the intersection of White Bear Avenue and Cope
Avenue. Ramsey County’s engineering estimate for the proposed signal improvements at these
intersections is approximately $453,000. The estimated final cost for Maplewood’s share of the
project, including 24% for engineering and construction management, is approximately
$263,000. The proposed work is to be completed during the 2014 construction agreement. The
attached cooperative agreement states that Maplewood’s share will be reimbursed to Ramsey
County over a period of two (2) years starting with 50% being reimbursed on July 15, 2015 and
the remaining 50% being reimbursed on July 15, 2016.
The final obligation amount will be based on final construction costs associated with the City of
Maplewood’s share for work on the signal improvements at the intersection of Larpenteur
Avenue and Jackson Street and the intersection of White Bear Avenue and Cope Avenue.
Budget Impact
The city’s final obligation per the agreement is estimated at $263,000. It is anticipated that final
obligation amount for the City of Maplewood will be paid through the Street Light Utility Fund.
G5
Council Packet Page Number 42 of 102
These improvements are also eligible to be paid through future Municipal State Aid Funds. The
funding source will be finalized prior to the first reimbursement in 2015. These improvements
will be reflected in the city’s 5-year Capital Improvement Plan.
Recommendation
It is recommended that the City Council approve the attached cooperative agreement with
Ramsey County for the Ramsey County Concrete Rehabilitation, City Project 14-08, and the
Mayor and City Manager are authorized to sign the agreement signifying council approval.
Minor revisions as approved by the City Attorney are authorized as needed for the agreement.
Attachments
1. Cooperative Agreement (PW 2014-07)
2. Ramsey County Engineer Estimate
G5
Council Packet Page Number 43 of 102
PW 2014-07 1 of 5
Agreement PW2014-07
RAMSEY COUNTY
COOPERATIVE AGREEMENT
WITH THE CITY OF MAPLEWOOD
Ramsey County Maintenance Project Attachments:
S.A.P. 062-630-060, S.A.P. 062-630-017,
S.A.P. 062-665-051
Engineers Estimate-Exhibit A
Location Map
THIS AGREEMENT is between the City of Maplewood, Minnesota ("City") or (“City of
Maplewood”), and Ramsey County, Minnesota ("County") or (“Ramsey County”);
WITNESSETH:
WHEREAS, the City of Maplewood Ramsey County desire to perform a maintenance
Project, pedestrian ramps and traffic signal systems at various locations in Ramsey County; and
WHEREAS, Larpenteur Avenue (CSAH 30) and White Bear Ave (CSAH 65) are
designated as Ramsey County State Aid Highway roads; and
WHEREAS, this project has been designated as eligible for County State Aid Highway
funds (CSAH), reimbursement as S.A.P. 062-630-060, S.A.P. 062-630-017, and S.A.P.062-665-
051; and
WHEREAS, Larpenteur Avenue at the intersection of Jackson Street and White Bear
Avenue and Cope Avenue is in the City of Maplewood in Ramsey County; and
WHEREAS, preliminary study reports indicate it is feasible, practical and technically
proper to provide for the Maintenance Project which includes pedestrian ramps and updating of
traffic signal systems; and the Plans have been presented to the City of Maplewood; and
WHEREAS, a preliminary estimate of project costs has been prepared and attached to this
agreement as Exhibit A "Cost Participation Summary";
NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
1. Ramsey County shall prepare the necessary plans, specifications, estimates and proposals in
accordance with funding requirements to take bids for this project. Costs of project revisions
after the completion of plans and specifications; will be paid for by the party requesting the
revisions. Revisions must be consistent with State Aid requirements and are subject to Ramsey
County approval.
G5, Attachment 1
Council Packet Page Number 44 of 102
PW 2014-07 2 of 5
2. All City of Maplewood owned rights of way and easements within the limits of the project for
roads, utilities and storm water are hereby granted to Ramsey County for the project use during
construction.
3. Ramsey County shall take bids, prepare an abstract of bids and cost participation summary and
award a contract for the project. Prior to Ramsey County award of a contract, Ramsey County
shall first receive concurrence from the City of Maplewood for award of the contract to the
lowest responsible bidder.
4. Upon award of a construction contract Ramsey County shall perform or contract the
performance of construction inspection.
5. Ramsey County and City of Maplewood shall participate, in principle, on the basis of
construction costs and shares identified in accordance with Exhibit A, “Estimated Cost
Participation Summary”, attached and incorporated herein except as modified below. It is
understood actual costs will be adjusted to reflect final construction elements as submitted to
the City of Maplewood for approval at the time of final project completion.
6. The estimated construction cost of the two signals is $453,000. The costs will be paid by a
combination of CSAH and City of Maplewood funds.
7. Any utilities or facilities modified or added to those provisions presently made in the plans and
specifications may be incorporated in the construction contract by supplemental agreement and
shall be paid for as specified in the supplemental agreement. Design and construction
engineering fees shall be negotiated at the time of supplemental agreement preparation.
8. The City of Maplewood shall pay to Ramsey County 50% of the cost of the traffic control
signal systems with APS and EVP on White Bear Avenue at Cope Avenue; Ramsey County
shall pay 50% of the cost of the traffic control signal systems with APS and EVP on White
Bear Avenue at Cope Avenue. The traffic signals on White Bear Avenue at the intersection at
Cope Avenue shall be maintained in accordance with a separate Agreement for Maintenance of
Traffic Control Signals and EVP System PW2014-07.
9. The City of Maplewood shall pay to Ramsey County 25% of the cost of the traffic control
signal systems with APS and EVP on Larpenteur Avenue at Jackson Street; Ramsey County
shall pay 75% of the cost of the traffic control signal systems with APS and EVP on Larpenteur
Avenue at Jackson Street. The traffic signals on Larpenteur Avenue at the intersection at
Jackson Street shall be maintained in accordance with a separate Agreement for Maintenance
of Traffic Control Signals and EVP System PW2014-07.
10. The County and City shall cost-share for the pay items: Mobilization; Traffic Control; and
Erosion Control. Participation will be determined based on a ratio of construction costs which
will be distributed to the City and County as shown in the Engineer’s Estimate Exhibit A
attached
G5, Attachment 1
Council Packet Page Number 45 of 102
PW 2014-07 3 of 5
11. The City of Maplewood shall reimburse Ramsey County for engineering costs incurred on its
share of project design and administration, as set forth in Exhibit A, as a design engineering
fee. Said fee shall be 12% of item costs for which the City of Maplewood is responsible for, as
determined at the time of contract award.
12. The City of Maplewood shall reimburse Ramsey County for engineering costs incurred on its
share of project construction, as set forth in Exhibit A, as a construction engineering fee. Said
fee shall be 12% of item costs for which the City of Maplewood is responsible for, as
determined upon completion of the project.
13. Quantity distributions identified above are shown in Exhibit A. Actual Cost shall be based on
the contractor’s unit prices and the quantities constructed.
14. All liquidated damages assessed to the contractor in connection with the work performed on the
project shall result in a credit shared by the City of Maplewood and by Ramsey County in the
same proportion as their responsibility for the cost of the element of the project for with the
liquidated damages were assessed.
15. The City of Maplewood shall not specially assess or otherwise recover any portion of its cost
for this project through levy or special assessments on Ramsey County-owned property.
16. Throughout project design and construction, Ramsey County shall prepare partial cost and
payment estimates for preliminary engineering fees, construction costs, and construction
engineering fees and, at appropriate intervals, notify the City of Maplewood of its share of the
costs for the City of Maplewood’s items of work.
17. The City of Maplewood shall pay to Ramsey County all costs for its share of the work upon
notification by Ramsey County of the final amounts due to the contractor over a period of two
(2) years starting in 2015. 50% of the City of Maplewood’s total share shall be paid on July 15,
2015 and the remaining 50% of the City of Maplewood’s total share shall be paid on July 15,
2016.
18. All payments by the City of Maplewood shall be to the Treasurer of Ramsey County,
Minnesota.
19. The City of Maplewood and Ramsey County shall indemnify, defend and hold each other
harmless against any and all liability, losses, costs, damages, expenses, claims, or actions,
including attorney’s fees, which the indemnified party, its officials, agents, or employees may
hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission
of the indemnifying party, its officials, agents or employees, in the execution, performance, or
failure to adequately perform the indemnifying party’s obligation pursuant to this Agreement.
Nothing in this Agreement shall constitute a waiver by Ramsey County or the City of
Maplewood of any statutory or common law immunities, limits, or exceptions on liability.
20. This Agreement shall remain in full force and effect until terminated by mutual agreement of
the City of Maplewood and Ramsey County.
G5, Attachment 1
Council Packet Page Number 46 of 102
PW 2014-07 4 of 5
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed.
WHEREFORE, this Agreement is duly executed on the last date written below.
CITY OF MAPLEWOOD,
MINNESOTA
By: _______________________________
Its ___________________________
By: _______________________________
Its ___________________________
Date: _____________________________
G5, Attachment 1
Council Packet Page Number 47 of 102
PW 2014-07 5 of 5
RAMSEY COUNTY
Julie Kleinschmidt, County Manager
Date: _______________________________
Approval recommended:
James E. Tolaas, Director
Public Works Department
Approved as to form and insurance:
Assistant County Attorney
G5, Attachment 1
Council Packet Page Number 48 of 102
ItemCO. RD B2 C, RICE-LCR C, LINE-LLR DALE EDGECUMBE HWY 49 JACKSONNumberP-5003 P-5005 P-5006 P-5008 P-5009 P-5011 P-50122021.501 MOBILIZATIONLS1.0245,000.00$ 245,000.00$ 0.0717,150.00$ 0.0717,150.00$ 0.0717,150.00$ 0.0717,150.00$ 0.0717,150.00$ 0.0614,700.00$ 0.062104.501 REMOVE BITUMINOUS CURB LF 5,120.0 1.28$ 6,553.60$ 2104.501 REMOVE CONCRETE CURBLF4,274.03.94$ 16,839.56$ 176693.44$ 96378.24$ 208819.52$ 4161,639.04$ 160630.40$ 3842104.503 REMOVE BITUMINOUS WALK SF 1,600.0 1.99$ 3,184.00$ 6001,194.00$ 1,0001,990.00$ 2104.503 REMOVE CONCRETE WALKSF34,323.01.12$ 38,441.76$ 1,3531,515.36$ 738826.56$ 1,5991,790.88$ 3,1983,581.76$ 1,2301,377.60$ 2,9522104.505 REMOVE CONCRETE PAVEMENTSY1,561.06.37$ 9,943.57$ 1,5619,943.57$ 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH)LF3,400.04.66$ 15,844.00$ 140652.40$ 1,2055,615.30$ 70326.20$ 150699.00$ 35163.10$ 90419.40$ 2002104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LF 570.0 1.67$ 951.90$ 70116.90$ 120200.40$ 2104.603 REMOVE AND REPLACE BITUMINOUS PAVEMENTLF4,239.020.98$ 88,934.22$ 1763,692.48$ 962,014.08$ 2084,363.84$ 4168,727.68$ 1603,356.80$ 3842123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 270.0 117.59$ 31,749.30$ 202,351.80$ 202,351.80$ 202,351.80$ 202,351.80$ 252,939.75$ 252232.501 MILL BITUMINOUS SURFACE (2")SY 230,652.01.10$ 253,717.20$ 12,42413,666.40$ 16,17017,787.00$ 15,33216,865.20$ 12,83114,114.10$ 29,37932,316.90$ 25,3052232.501 MILL BITUMINOUS SURFACE (4") SY 23,066.0 1.20$ 27,679.20$ 2331.604 BITUMINOUS PAVEMENT RECLAIMATIONSY23,066.01.57$ 36,213.62$ 2357.502 BITUMINOUS MATERIAL FOR TACK COATGALLON 14,585.03.46$ 50,464.10$ 622.002,152.12$ 1,814.006,276.44$ 809.002,799.14$ 767.002,653.82$ 642.002,221.32$ 1,469.005,082.74$ 1,265.002360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (3,B) TON 12,865.0 51.05$ 656,758.25$ 4,171212,929.55$ 1,86094,953.00$ 2,9102360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (3,C)TON 5,406.056.20$ 303,817.20$ 1005,620.00$ 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (3,E)TON 9,805.055.19$ 541,137.95$ 1,42978,866.51$ 1,76497,355.16$ 1,47681,460.44$ 3,378186,431.82$ 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (3,F)TON 2,011.070.09$ 140,950.99$ 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (4,F)TON 6,018.070.09$ 421,801.62$ 2360.505 TYPE SP 12.5 BITUMINOUS MIXTURE FOR PATCHINGTON 1,300.0104.76$ 136,188.00$ 10010,476.00$ 10010,476.00$ 10010,476.00$ 10010,476.00$ 10010,476.00$ 10010,476.00$ 1002504.602 ADJUST GATE VALVE EACH 117.0 62.60$ 7,324.20$ 3187.80$ 3187.80$ 7438.20$ 15939.00$ 7438.20$ 72506.522 ADJUST FRAME & RING CASTING EACH 329.0 391.66$ 128,856.14$ 166,266.56$ 3212,533.12$ 51,958.30$ 2710,574.82$ 228,616.52$ 41,566.64$ 492506.602 CONSTRUCT SURVEY CONTROL STRUCTURE EACH 14.0 1,250.00$ 17,500.00$ 22,500.00$ 11,250.00$ 22,500.00$ 12521.501 6" CONCRETE WALK SPECIAL (ADA) SF 34,945.0 10.00$ 349,450.00$ 7627,620.00$ 7627,620.00$ 1,65116,510.00$ 3,30233,020.00$ 1,27012,700.00$ 3,0482531.501 CONCRETE CURB & GUTTER DESIGN B418 SPECIAL (ADA) LF 180.0 32.00$ 5,760.00$ 1805,760.00$ 2531.501 CONCRETE CURB & GUTTER DESIGN B612 SPECIAL (ADA)LF72.032.00$ 2,304.00$ 2531.501 CONCRETE CURB & GUTTER DESIGN B618 SPECIAL (ADA)LF468.032.00$ 14,976.00$ 1083,456.00$ 2531.501 CONCRETE CURB & GUTTER DESIGN B624 SPECIAL (ADA)LF790.032.00$ 25,280.00$ 200.06,400.00$ 2531.502 CONCRETE CURB & GUTTER DESIGN SPECIAL (ADA)LF1,692.072.05$ 121,908.60$ 2531.502 CONCRETE CURB & GUTTER DESIGN B6 SPECIAL (ADA)LF1,638.032.00$ 52,416.00$ 2347,488.00$ 46814,976.00$ 4322531.602 CONCRETE MEDIAN NOSE - SPECIAL EACH 2.0 500.00$ 1,000.00$ 21,000.00$ 2531.603 CONCRETE CURB DESIGN V LF1,019.032.00$ 32,608.00$ 441,408.00$ 24768.00$ 521,664.00$ 1043,328.00$ 401,280.00$ 962531.618 TRUNCATED DOMES SF 3,164.0 40.48$ 128,078.72$ 1325,343.36$ 722,914.56$ 1566,314.88$ 31212,629.76$ 1204,857.60$ 2882535.501 BITUMINOUS CURB LF 5,120.0 5.21$ 26,675.20$ 2563.601 TRAFFIC CONTROLLS1.0100,000.00$ 100,000.00$ 0.077,000.00$ 0.077,000.00$ 0.077,000.00$ 0.077,000.00$ 0.077,000.00$ 0.066,000.00$ 0.062563.601 TEMPORARY PEDESTRIAN ACCESS CONTROL LS 1.0 15,000.00$ 15,000.00$ 0.071,050.00$ 0.071,050.00$ 0.071,050.00$ 0.071,050.00$ 0.071,050.00$ 0.06900.00$ 0.062564.531 SIGN PANELS TYPE C SF 32.5 100.00$ 3,250.00$ 101,000.00$ 2564.552 HAZARD MARKER X4-2EACH2.0100.00$ 200.00$ 2200.00$ 2565.511 TRAFFIC CONTROL SIGNAL SYSTEM ASIGS1.0185,500.00$ 185,500.00$ 2565.511 TRAFFIC CONTROL SIGNAL SYSTEM BSIGS1.0220,200.00$ 220,200.00$ 2565.601 EMERGENCY VEHICLE PREEMPTION SYSTEM ALS1.07,300.00$ 7,300.00$ 2565.601 EMERGENCY VEHICLE PREEMPTION SYSTEM BLS1.015,600.00$ 15,600.00$ 2565.601 TRAFFIC CONTROL INTERCONNECT ALS1.024,500.00$ 24,500.00$ 2565.601 TRAFFIC CONTROL INTERCONNECT BLS1.010,000.00$ 10,000.00$ 2565.602 PEDESTRIAN SIGNAL INDICATION (COUNTDOWN)EACH32.0795.57$ 25,458.24$ 86,364.56$ 86,364.56$ 2565.602 APS PEDESTRIAN PUSH BUTTON STATIONEACH46.01,500.00$ 69,000.00$ 812,000.00$ 1624,000.00$ 2565.602 RIGID PVC LOOP DETECTOREACH97.0859.12$ 83,334.64$ 97,732.08$ 1512,886.80$ 54,295.60$ 2565.616 APS SYSTEMSIGS6.015,000.00$ 90,000.00$ 230,000.00$ 230,000.00$ 2573.530 STORM DRAIN INLET PROTECTIONEACH 294.0151.74$ 44,611.56$ 253,793.50$ 253,793.50$ 253,793.50$ 253,793.50$ 203,034.80$ 252575.602 SITE RESTORATION (ADA) EACH 251.0 437.44$ 109,797.44$ 114,811.84$ 62,624.64$ 135,686.72$ 2611,373.44$ 104,374.40$ 242582.501 PAVT MSSG (LT ARROW) EPOXY EACH 65.0 125.79$ 8,176.35$ 2251.58$ 2251.58$ 2251.58$ 3377.37$ 2582.501 PAVT MSSG (RT ARROW) EPOXYEACH14.0121.08$ 1,695.12$ 1121.08$ 6726.48$ 12582.501 PAVT MSSG (RT THRU ARROW) EPOXY EACH 2.0 190.00$ 380.00$ 2380.00$ 2582.501 PAVT MSSG (RR XING) EPOXYEACH12.0730.59$ 8,767.08$ 42,922.36$ 42,922.36$ 2582.501 PAVT MSSG (THRU ARROW) EPOXYEACH87.0130.00$ 11,310.00$ 332582.501 PAVT MSSG (BIKE SYMBOL) EPOXY EACH 87.0 105.00$ 9,135.00$ 332582.502 4" SOLID LINE WHITE-EPOXY LF 61,546.0 0.23$ 14,155.58$ 12027.60$ 31271.76$ 114002,622.00$ 106532582.502 12" SOLID LINE WHITE-EPOXYLF5,556.04.00$ 22,224.00$ 190760.00$ 3271,308.00$ 2080.00$ 13862582.502 24" SOLID LINE WHITE-EPOXY LF 239.0 9.70$ 2,318.30$ 20194.00$ 2582.502 4" BROKEN LINE WHITE-EPOXYLF8,809.00.33$ 2,906.97$ 1022337.26$ 1394460.02$ 1207398.31$ 547180.51$ 2442582.502 4" SOLID LINE YELLOW-EPOXY LF 7,774.0 0.26$ 2,021.24$ 827215.02$ 1187308.62$ 2582.502 24" SOLID LINE YELLOW-EPOXYLF1,437.05.67$ 8,147.79$ 131742.77$ 2541,440.18$ 2582.502 4" BROKEN LINE YELLOW-EPOXYLF2,901.00.24$ 696.24$ 35284.48$ 925222.00$ 8032582.502 4" DOUBLE SOLID LINE YELLOW-EPOXY LF 25,079.0 0.48$ 12,037.92$ 1635784.80$ 26271,260.96$ 1058507.84$ 23331,119.84$ 11012582.503 CROSSWALK MARKING-EPOXY SF 2,775.0 5.06$ 14,041.50$ 7503,795.00$ 120607.20$ 9905,009.40$ P‐5003 = 244,425.47$ P‐5005 = 315,141.08$ P‐5006 = 157,767.36$ P‐ 5008 = 219,541.12$ P‐5009 = 255,428.04$ P‐5010 = 380,460.01$ P‐5012 =Project Total= 5,062,071.87$ ENGINEER'S BITUMINOUS MILL AND OVERLAY 2014Unit Price100% QuantityAmountAmountAmountAmountUnitItemAmountAmountAmountG5, Attachment 2Council Packet Page Number 49 of 102
JOHNSONLABORELARPENTUERLEXINGTONMARSHALLWBAHAMLINEP-5013P-5014P-5015P-5016P-5017P-5018P-501014,700.00$ 0.0614,700.00$ 0.0614,700.00$ 0.0614,700.00$ 0.0614,700.00$ 0.0614,700.00$ 0.0614,700.00$ 0.0614,700.00$ 0.037,350.00$ 0.049,800.00$ 0.04 9,800.00$ 3,8004,864.00$ 1,2401,587.20$ 6076.80$ 2025.60$ 1,512.96$ 3521,386.88$ 32126.08$ 80315.20$ 1,1524,538.88$ 4481,765.12$ 3201,260.80$ 192756.48$ 129508.26$ 129508.26$ 3,306.24$ 2,7063,030.72$ 246275.52$ 615688.80$ 8,8569,918.72$ 3,4443,857.28$ 2,4602,755.20$ 1,4761,653.12$ 510571.20$ 13851,551.20$ 1555 1,741.60$ 932.00$ 30139.80$ 60279.60$ 100466.00$ 5002,330.00$ 3501,631.00$ 3001,398.00$ 170792.20$ 5083.50$ 100167.00$ 130217.10$ 100167.00$ 8,056.32$ 3527,384.96$ 32671.36$ 801,678.40$ 1,15224,168.96$ 4489,399.04$ 2505,245.00$ 1924,028.16$ 601,258.80$ 106.52,234.37$ 126.52,653.97$ 2,939.75$ 252,939.75$ 252,939.75$ 202,351.80$ 252,939.75$ 252,939.75$ 202,351.80$ 27,835.50$ 17,48719,235.70$ 15,27716,804.70$ 37,08740,795.70$ 34,11637,527.60$ 15,24416,768.40$ 23,06627,679.20$ 23,06636,213.62$ 4,376.90$ 875.003,027.50$ 1,2004,152.00$ 800.002,768.00$ 1,854.006,414.84$ 1,706.005,902.76$ 762.002,636.52$ 148,555.50$ 3,924200,320.20$ 5,306298,197.20$ 1,75897,024.02$ 2,011140,950.99$ 4,265298,933.85$ 1,753122,867.77$ 10,476.00$ 10010,476.00$ 10010,476.00$ 10010,476.00$ 10010,476.00$ 10010,476.00$ 10010,476.00$ 438.20$ 7438.20$ 5313.00$ 231,439.80$ 10626.00$ 10626.00$ 201,252.00$ 19,191.34$ 4919,191.34$ 72,741.62$ 2610,183.16$ 3212,533.12$ 3312,924.78$ 2783.32$ 259,791.50$ 1,250.00$ 11,250.00$ 22,500.00$ 22,500.00$ 22,500.00$ 11,250.00$ 30,480.00$ 2,79427,940.00$ 2542,540.00$ 6356,350.00$ 9,14491,440.00$ 3,55635,560.00$ 2,54025,400.00$ 1,52415,240.00$ 618.756,187.50$ 1439.0014,390.00$ 1645.25 16,452.50$ 722,304.00$ 1444,608.00$ 2166,912.00$ 36.01,152.00$ 216.06,912.00$ 601,920.00$ 1294,128.00$ 149 4,768.00$ 39628,531.80$ 1,29693,376.80$ 13,824.00$ 50416,128.00$ 3,072.00$ 882,816.00$ 8256.00$ 20640.00$ 2889,216.00$ 1123,584.00$ 802,560.00$ 481,536.00$ 11.25360.00$ 4120.00$ 11,658.24$ 26410,686.72$ 24971.52$ 602,428.80$ 86434,974.72$ 33613,601.28$ 2409,715.20$ 1445,829.12$ 481,943.04$ 441,781.12$ 60 2,428.80$ 3,80019,798.00$ 1,2406,460.40$ 60312.60$ 20104.20$ 6,000.00$ 0.066,000.00$ 0.066,000.00$ 0.066,000.00$ 0.066,000.00$ 0.066,000.00$ 0.066,000.00$ 0.066,000.00$ 0.033,000.00$ 0.044,000.00$ 0.04 4,000.00$ 900.00$ 0.06900.00$ 0.06900.00$ 0.06900.00$ 0.06900.00$ 0.06900.00$ 0.06900.00$ 0.06900.00$ 0.03450.00$ 0.04600.00$ 0.04 600.00$ 22.52,250.00$ 0.75139,125.00$ 0.2546,375.00$ 0.50110,100.00$ 0.50110,100.00$ 0.755,475.00$ 0.251,825.00$ 0.507,800.00$ 0.507,800.00$ 124,500.00$ 110,000.00$ 1612,729.12$ 1827,000.00$ 1.52,250.00$ 11,500.00$ 1.52,250.00$ 1859.12$ 119,450.32$ 43,436.48$ 3227,491.84$ 2017,182.40$ 230,000.00$ 3,793.50$ 253,793.50$ 253,793.50$ 507,587.00$ 406,069.60$ 91,365.66$ 10,498.56$ 229,623.68$ 2874.88$ 52,187.20$ 7231,495.68$ 2812,248.32$ 208,748.80$ 125,249.28$ 162,012.64$ 7880.53$ 2251.58$ 162,012.64$ 131,635.27$ 2251.58$ 121.08$ 1121.08$ 1121.08$ 4484.32$ 42,922.36$ 4,290.00$ 283,640.00$ 263,380.00$ 3,465.00$ 282,940.00$ 262,730.00$ 2,450.19$ 68571,577.11$ 93352,147.05$ 15736.11$ 789181.47$ 192804,434.40$ 2643607.89$ 5,544.00$ 6232,492.00$ 18487,392.00$ 11624,648.00$ 40388.00$ 67649.90$ 1121,086.40$ 80.52$ 1150379.50$ 2289755.37$ 20066.00$ 756249.48$ 905235.30$ 1904495.04$ 2951767.26$ 79447.93$ 91515.97$ 94532.98$ 2001,134.00$ 4112,330.37$ 1771,003.59$ 192.72$ 34582.80$ 476114.24$ 528.48$ 27041,297.92$ 39381,890.24$ 23211,114.08$ 631302.88$ 67313,230.88$ 135683.10$ 2701,366.20$ 5102,580.60$ 340,469.00$ P‐5013 = 329,169.24$ P‐5014 = 422,838.14$ P‐5015 = 223,392.51$ P‐5016 = 721,368.94$ P‐5017 = 451,628.47$ P‐5018 = 349,659.81$ P‐5010 = 76,056.86$ SIGNAL A= 170,279.94$ SIGNAL B = 192,892.95$ MAPLEWOOD = 211,552.93$ AmountNON PARTICIPATINGPARTICIPATINGS.A.P. 062-665-051S.A.P. 062-630-060S.A.P. 062-030-017Amount Amount Amount Amount AmountSIGNAL BSIGNAL ACITY OF MAPLEWOODAmountAmountESTIMATEAmountAmountAmountG5, Attachment 2Council Packet Page Number 50 of 102
G6
MEMORANDUM
TO: Charles Ahl, City Manager
FROM: Mychal Fowlds, IT Director
DATE: April 22, 2014
SUBJECT: Approval to Purchase Additional Office Furniture for Police Department Expansion Project
Introduction
The City Council has approved Police Department Expansion phases 1, 1A, 2 and 3. The majority of the
construction in each of those phases was put out for bid and awarded to the low bidder. Certain items
were not part of the bid package. As these items arise staff will present them to the City Council for
approval.
Background
Phase 3 consists of the actual improvements to the existing Police Department. In doing so staff has
needs for the item shown below. This item is considered to be outside the scope of the construction bid
but is certainly part of the Police Department Expansion Project. While we may still have small, random
furniture purchases to finalize the space, this item represents the final major furniture purchase for the
Police Department Expansion Project.
Commercial Furniture Systems (CFS) – Office furniture purchases and installation for Phase 3 utilizing US
Communities pricing not to exceed $48,000.
Budget Impact
The item listed above has been planned for and will be funded from the Police Department Expansion
Project fund.
Recommendation
It is recommended that approval be given to proceed with the Police Department Expansion Project item
listed above.
Attachments
1. CFS furniture design
2. CFS invoices
Council Packet Page Number 51 of 102
G6, Attachment 1
Council Packet Page Number 52 of 102
Mychal Fowlds
City of Maplewood
1830 County Road B East
Maplewood MN 55109
651.249.2923
mychal.fowlds@ci.maplewood.mn.us 4/14/2014
Jim Good
952.915.6364
952.922.4025
jim.good@cfsmn.com
CFS Representative
A Herman Miller Dealer
F:
PROPOSAL
P:
F:P:
City of Maplewood - Police # 329 (Confirming Order # 62507)
OFFICE 329 for TWO PEOPLE
Qty Description UnitItem #ExtendedMfg
HMI A2310.2454L *Work Surf,Sq-Edge Rect Lam 24D 54W 2 $123.69 $247.38
HT *inner tone
MT *medium tone
HMI A2350.3072L *Penin,Sq-Edge Round-End Lam 30D 72W 1 $237.15 $237.15
HT *inner tone
MT *medium tone
HMI A3352.1348 *Flip Dr Unit,B-Style Fab,W/Lock 13D 48W 15-1/2H 4 $181.04 $724.16
KA *keyed alike
MT *medium tone
5D *kira 2-Pr Cat 3
15 *kira 2 ash
HMI A3410.1648 *Tackboard,B-Style 16H 48W 2 $79.36 $158.72
5D *kira 2-Pr Cat 3
15 *kira 2 ash
HMI AO213.72 *Wall Strip 72H 4 $20.46 $81.84
MT *medium tone
HMI G6120.48NS *Task Light,E.E.,No Dim,AO/Etho/Canvas,Canada 48W 2 $106.02 $212.04
MT *medium tone
HMI Y2091.L *Crn Wedge,Sq-Edge Lam 2 $47.38 $94.76
HT *inner tone
HMI Y5010.*Drw,Pencil 21W 16D 2 $20.24 $40.48
MT *medium tone
HMI Y7727.1A *LT Series Keyboard Solutions,Fully Adj,HDPE Tray w/adj
Mouse Tray 19In Trk
2 $181.24 $362.48
HMI Y91171.T2 +Flo Sngle-Screen Monitor Arm Support,Thro-Surf Mnt, up to
2 3/4 thick
1 $157.78 $157.78
0I +silver
HMI Y92001.07 +Wishbone Post 7 7/8H 1 $33.58 $33.58
0I +silver
HMI Y92050.@Cast Grommet 1 $47.38 $47.38
0I @silver
City of Maplewood Police Office 329 04.14.14.visual.sp4 Page 1 of 4
4/14/2014 3:53:28PM Int._____
G6, Attachment 2
Council Packet Page Number 53 of 102
City of Maplewood - Police # 329 (Confirming Order # 62507)
HMI LW150.20BBF *Ped W-Pull,Support 20D for 24D Wk Surf,B/B/F 2 $202.30 $404.60
SR *3/4-extension roller slides on box drawer, full-extension ball bearing on file drawer
SS *smooth paint on smooth steel
MT *medium tone
2A *for Action Office Series 1 and 2 squared-edge work surface
KA *keyed alike
3M *drawer divider in one box drawer, pencil tray in one box drawer, 2 file converters in file drawer
SIT 5623YB1.A93 Focus Task, Mesh Back, Enhanced Synchro Cntrl, A93
Multi-Adjustable Arms
2 $418.34 $836.68
MC1 Black
FABRIC Fabric Grade Selections
26-GRD4 Fabric Grade 4
MILESTONE Milestone Standard Color Selection
058 Milestone Bison
~ No Selection
Z2 Silver
~ No Heavy Duty Upgrade
~ Std Black Base
C15 55mm Caster, Std
E3 Seat Depth Adjustment Upgrade
~ No Selection
LB1 Adjustable Lumbar Support
~ Std Packaging
HMI 1B2JK7-*Lock Plug and Key,Chrome UM Series 3 $0.00 $0.00
329 *key number 329
HMI 1B2JK7-*Lock Plug and Key,Chrome UM Series 3 $0.00 $0.00
229 *key number 229
$3,639.03SubTotal :
ESTIMATED LABOR / DELIVERY
Qty Description UnitItem #ExtendedMfg
CFS LABREG Estimated Labor for Delivery/Installation; Straight Time 1 $920.00 $920.00
CFS VEH Estimated Vehicle Charges 1 $140.00 $140.00
CFS HDWE Consumable Supplies 1 $75.00 $75.00
$1,135.00SubTotal :
SALES TAX NOT INCLUDED - TO BE DETERMINED
Qty Description UnitItem #ExtendedMfg
SALESTX Sales Tax Not Included - To Be Determined 1 $0.00 $0.00
$0.00SubTotal :
Grand Total :$4,774.03
City of Maplewood Police Office 329 04.14.14.visual.sp4 Page 2 of 4
4/14/2014 3:53:28PM Int._____
G6, Attachment 2
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G6, Attachment 2Council Packet Page Number 65 of 102
G6, Attachment 2Council Packet Page Number 66 of 102
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Molly Wellens, RS, Health Officer
Shann Finwall, AICP, Environmental Planner
DATE: April 23, 2014
SUBJECT: Approval of Amendments to the City’s Health Codes – First Reading
Introduction
As part of the City of Maplewood’s delegation agreement with the Minnesota Department of
Health (MDH), the City is required to have ordinances which regulate minimum design,
installation, construction, operation and maintenance requirements for all food and lodging
establishments and public pools. The City’s ordinances regulating those standards are found at
Chapter 14 (Business and Licensing) and Chapter 12 (Buildings and Building Regulations).
The MDH conducted their annual review of the City’s delegation agreement last fall. During the
review, MDH notified the City that we must update our ordinances to better reference State
health rules. Updates to the ordinances are required by October 2014.
Background
The City published the required public hearing notice for the first reading of the ordinance
updates and submitted the amendments to MDH for review. Earlier this week, MDH notified the
City that additional incorporations must be made to the City’s ordinances to comply with the
requirements. Since the item was published as a public hearing, the item needs to be included
on the April 28 City Council agenda and then tabled to a future date. Staff will continue to work
with MDH to ensure the appropriate language is updated in our health codes.
Budget Impact
None
Recommendation
Table the first reading of the amendments to the City’s health codes (Chapters 14 and 12). This
item will come back before the City Council in June or July, after final review and approval of the
amendments by the Minnesota Department of Health.
H1
Council Packet Page Number 67 of 102
THIS PAGE IS INTENTIONALLY LEFT BLANK
Council Packet Page Number 68 of 102
MEMORANDUM
TO: City Council
FROM: Charles Ahl, City Manager
DATE: April 22, 2014
SUBJECT: Approval of Strategic Vision and Receiving Retreat Report
Introduction/Background
On March 5, 2014, the City Council invited the Management Staff to help develop goals and a
strategic vision for the City for the remainder of 2014 and for the years of 2015-2017. The
Retreat was facilitated by Barbara Strandell of What Works, Inc.
Facilitator Strandell introduced the agenda and noted the themes from the four previous years’
retreats as follows:
2010: Restore Maplewood Reputation
2011: Address Major Financial Issue and Implement Financial Sustainability
2012: Implement Public Safety Facilities
2013: Unite Council - Management Staff on Goals via “Tell our Story” as a Priority
The theme for the Retreat for 2014 was identified as:
2014: Vision, Redevelopment, Resource Stewardship
Attached is the report from Ms. Strandell summarizing the day’s presentations and discussion.
The report establishes a strategic direction for the City staff to explore over the next 2-3 years.
Our goals for 2015 – 2017 are as follows {an explanation of the goals is within the report}:
1. Economic Development
2. Public Safety
3. Financial Sustainability
4. Parks and Recreation
5. Energy Conservation and Environment
The report summary will be presented as part of this presentation. Facilitator Strandell will be
available to answer questions.
Budget Impact
None.
I1
Council Packet Page Number 69 of 102
Recommendation
It is recommended that the Council adopt the attached resolution establishing the 2015-2017
Strategic Goals.
Attachments
1. Resolution
2. Annual Planning Retreat Report from What Works, Inc.
I1
Council Packet Page Number 70 of 102
RESOLUTION
WHEREAS, on March 5, 2014, the City Council met in open session to plan and discuss the
status of Maplewood issues and to determine a strategic vision for future years, and,
WHEREAS, the Maplewood City Council heard presentations from the Maplewood
Management Team, and
WHEREAS, a summary report of the meeting has been prepared and presented by Facilitator
Barbara Strandell of What Works, Inc.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
Hereby adopts said report from Barbara Strandell of What Works, Inc. as a summary of the
2014 City Council – Staff Annual Planning Retreat, and, further resolves that,
Said Strategic Visions and Goals are hereby adopted for the City of Maplewood and shall be
incorporated into overall planning directives and budget considerations:
1. Economic Development
a. Set priorities and establish marketing and development plans for businesses in
targeted areas: Maplewood Mall area, Hwy 36-English, vacancies at strip malls.
Includes redevelopment efforts in Gladstone; begin visioning redevelopment
options for areas of Century Avenue (Hwy 94 to Stillwater Road); Century Ave /
Stillwater Road intersection, Larpenteur-Van Dyke-No. St. Paul Rd-White Bear
Avenue.
2. Public Safety
a. Areas of focus shall be unique services, Integrative Youth Development,
Prevention, Education, Technology, Focused Service, Partnerships, Diverse
Communities, and Innovation.
b. Community Paramedics shall be explored along with completion of the Fire
Department Program and Plan including selling and redevelopment of
abandoned stations; building of the 3M station and development of the facility for
Fire Training.
3. Financial Sustainability
a. Continue / adapt financial and operational sustainability efforts including
reduction of debt balance, maintain goal of bond rating at AA1 and set up reserve
funds to maintain assets.
b. Continue / adapt financial and operational sustainability efforts including current
budget methods, continue facility upgrades and environmental considerations.
I1, Attachment 1
Council Packet Page Number 71 of 102
4. Parks and Recreation
a. Do the necessary preparation work for a Parks Referendum.
b. Put a financial plan in place for the Maplewood Community Center.
5. Energy Conservation and Environment
a. Energy efficiency of entire city including all levels of government, businesses,
residences and non-profits.
b. Renewal energy sources for all of Maplewood. Begin to retrofit all City buildings
in Maplewood.
c. Expand recycling services to all of Maplewood.
I1, Attachment 1
Council Packet Page Number 72 of 102
2014 City Council - Staff
Annual Planning Retreat
March 5, 2014
REPORT
Prepared by:
Barbara K. Strandell
What Works Inc.
651.298.9898
bkstrandell@mac.com
CITY OF MAPLEWOOD
2010 2011 2012 2013 2014
Restore
Maplewood
Reputation
Address
Major Financial
Issues and
Implement
Financial
Sustainablility
Implement
Public Safety
Facilities
Unite Council
and Management
6WDͿRQ*RDOV
Through “Tell
Our Story” as a
Priority
Vision,
Redevelopment,
Resource
Stewardship
Est. in 1858
I1, Attachment 2
Council Packet Page Number 73 of 102
2014
City
Council/Staff
Planning
Retreat
Notes
2
Notes
prepared
by
Barbara
Strandell,
Facilitator
✸
March
2014
CITY OF MAPLEWOOD
COUNCIL- STAFF RETREAT/PLANNING SESSION
March 5, 2014
Retreat participants were Mayor Nora Slawik; Councilmembers Kathy Juenemann, Bob Cardinal,
Marylee Abrams and Marv Koppen; City Manager Chuck Ahl and Assistant City Manager Melinda
Coleman; Department Heads Karen Guilfoile, Steve Lukin, Dewey Konewko, Mychal Fowlds, Paul
Schnell, Michael Thompson, Gayle Bauman; facilitator, Barbara Strandell.
The retreat was held on City property at Fire Station #2 on March 5, 2014. Several people also
attended the meeting as observers. The meeting began at 8:30 AM and ended at 4:30 PM.
OBJECTIVES OF RETREAT:
⇒ Recognize accomplishments of staff and council – 2013
⇒ Affirm past direction (see poster below) of City Council; set new goal areas for 2014 - 2017
⇒ Achieve discussion and direction on important topics and priorities identified by staff and
council for 2014
TOPICAL AGENDA
The facilitator introduced the agenda and welcomed staff and council to the retreat. Special
welcome was made to the newly elected Mayor, Nora Slawik and Council Member Marylee
Abrams, and re-elected Council Member, Kathy Juenemann.
A. View and Discuss “Trip to Abilene” Video
B. Best Accomplishments of 2013
C. Staff Presentations: Departmental Presentations on Accomplishments/ Challenges/ Future
Vision and Priorities:
• Police – Paul Schnell
• Finance – Gayle Bauman
• Environment and Economic Development – Melinda Coleman
• Public Works – Michael Thompson
• Fire – Steve Lukin
• Parks and Recreation – Dewey Konewko
• Citizen Services – Karen Guilfoile
• IT – Mychal Fowlds
• Administration [HR, Safety, Wellness, Green] – Chuck Ahl
D. Wrap up Department Visions – Chuck Ahl
• Discussion on Attorney Contracts
• 2012-14 Goal Progress
E. Goals 2014-2017 and Priorities Going Forward – City Council
F. Strategic Topics: Issues, Options/ Direction, and Parameters
G. Identify Obstacles to consider in reaching Goals and priorities
I1, Attachment 2
Council Packet Page Number 74 of 102
2014
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3
Notes
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by
Barbara
Strandell,
Facilitator
✸
March
2014
Mayor and City Council Input
Biggest improvements: Past 2-3 years.
In a pre-retreat survey, the Mayor and each Council member were asked their views on the
improvements in Maplewood in the last 2-3 years. Here are their responses:
Council (and staff) Functioning:
§ Recently calm atmosphere between staff and City Council members
§ Much more civility in the meetings
§ Improved reputation of the Council: professional and taking care of the
business of the City
Making public safety improvements a reality:
§ East Metro Public Safety Training Center
§ New Fire Station#1 off of McKnight Road
§ Expansion of PD facilities & technology upgrades
Sustainability Improvements:
§ Financial, operational & environmental
Communications: Increased efforts/improvements
§ Newsletter (Maplewood Living) and community image.
More stability in the staff
Won many awards
New (a glimmer of) building projects & redevelopment
§ Businesses
§ Fish Creek
Community Center: Cutting the losses in ½
Staff: BEST ACHIEVEMENT FOR MAPLEWOOD: 2013
Department Heads were asked to identify what they considered the top accomplishment in the City in 2013.
Chuck Ahl - Management team; speaks with one voice
Dewey Konewko - Development of Parks Master Plan
Gayle Bauman – Big projects - 36/English; department heads working together
Melinda Coleman - Dedication of employees; leadership culture
Karen Guilfoile – Cohesiveness of department heads
Steve Love (PW) - 36/English project; collaboration with departments
Mychal Fowlds - PD expansion
Paul Schnell - Quality of people in Maplewood
Steve Lukin - Feeling that things are good here
TRIP TO ABILENE
The 20-minute film, The Trip To Abilene, was shown to the group at the beginning of the
meeting. Robust discussion followed as to its meaning and how the lessons can be applied in
both the Council setting and staff settings.
Lessons and Comments Discussed:
• Minnesota Nice: many times we are just too “nice” to disagree with the
perceived agreement of the group, so we “go along to get along”.
• The Corporate model says, ”accept it (a decision) blindly”
• We can take risks
• Sacred cows – Things we perceive cannot be touched or questioned (such as, in
other cities, Public Safety). Are there sacred cows in Maplewood?
• Lack of courage - upfront and admit mistakes
I1, Attachment 2
Council Packet Page Number 75 of 102
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Strandell,
Facilitator
✸
March
2014
• Small decisions - set direction
• DARE program – An example of NOT going to Abilene: Chief Schnell talked
about a popular program that had lost its usefulness and positive impact. It had
served its purpose and there was no good reason to continue it. The Chief
recommended it be cancelled.
• Question evoked: What kind of culture are we creating for our staff? – One that
keeps doing things because we have always done them or one that questions
the validity of going along to get along.
STAFF PRESENTATIONS
DEPARTMENT HEADS ON ACCOMPLISHMENTS/ CHALLENGES/ FUTURE VISION AND PRIORITIES
Each department head presented his/hers overview of current situation with their department
and a review of plans, goals and challenges for the future.
POLICE DEPARTMENT, Chief Paul Schnell
Excellence in Policing: The Maplewood Way 2014 – 2017
The Chief presented a current overview of the Police Department and a directional plan on where he sees
the department going in the next three years.
Key Points of Discussion: Future of Police Department and Public Safety in Maplewood
A. Strategic deployment of resources
B. Innovation
C. Using and training on Analytics: turning data in to information and information into strategy
D. Partnerships with Communities and Businesses
E. Outreach to diverse Communities and Neighborhoods
F. Training and Succession Planning
G. Smart and strategic use of Technology
H. Prevention – Target Initiative: Integrative Youth Development
Overview of Department:
52 Sworn officers, including command staff:
¡ Patrol – 33; Investigations – 8; Shift Supervisors – 6; Command - 5
¡ 3 FT Records Unit staff
¡ 2 FT Support staff (Property Room/Admin Assistant)
¡ 1.8 FTE Community Service Officers
Overall budget: $8.2 million
Crime in Maplewood: Presented in the context of Maplewood being a first ring suburb
⇒ The crime index in Maplewood is 143% higher than the Minnesota average.
⇒ Based on UCR (Uniform Crime Report) data, Maplewood is not among the safest
communities in Minnesota
⇒ Maplewood’s crime rate is higher than 95% of the state’s cities and towns of all sizes.
⇒ Property crime in Maplewood occurs at a rate of 58.42 per 1,000 residents, above the state
(23.45/1,000) & national (28.49/1,000) medians.
⇒ MPD receives 3000 calls per year just at the Maplewood Mall
⇒ Maplewood is safer than just 25% of the cities in America.
I1, Attachment 2
Council Packet Page Number 76 of 102
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Barbara
Strandell,
Facilitator
✸
March
2014
⇒ The chance of being a victim of property crime in Maplewood is 1 in 18.
⇒ The chance of being a victim of violent crime in Maplewood is 1 in 650.
⇒ Maplewood’s violent crime rate is 36% higher than the MN average and 26% lower than
the national average.
⇒ The property crime rate in Maplewood 149% higher than the MN average.
Key Questions MPD is looking at - Specific and measurable answers:
1. What does good policing look like?
⇒ Comment by Chief Schnell: We struggle with this – measurement and the use of data
2. How would you know you’re doing it?
Other Challenge Questions:
¡ Is it possible that we are getting the results we get based on the strategies we employ?
¡ Is a reduction in reporting the reason we’ve seen certain reported crimes go down?
¡ Have we utilized the full potential of the really smart and creative officers we employ?
¡ Have we utilized the full potential of our community partnerships?
¡ Can technology make us more effective and efficient?
THE FUTURE:
A. Excellence: Maplewood PD as a Policing Innovation Center
a. Commitment to rigorous measurement and evaluation
b. Possible creation of academic partnership(s)
c. Possible collaboration with 3M-business development – Innovation and R&D focused.
d. Increased reliance upon technology to drive efficiency & generate useful and useable
data
e. Increased development of department personnel targeted at knowledge gaps
B. Objective Measures – MPD will use:
a. Reported crime by indices type
b. Case clearance rates
c. Queue and response times*
d. Prosecutions/Declinations
e. Prosecution outcomes
f. Number of reports taken
g. Number and type of calls for service
h. Number of officer generated activity
i. Patrol miles traveled by officer, shift, department
j. Number of arrests/citations
k. Occupied time versus available time
l. Report rejections/consistent use of investigative/reporting standards
m. Call assists (providing back-up)
n. Complaints against officers
o. Lawsuits/settlements
*Need to determine best practice – problem solving or rapid response
What will be needed?
A. Partners – academic and corporate
B. Training in analytics – turning data in to information and information into strategy
C. Organizational and operational support for this type of focus
D. Community involvement in the development of goals
I1, Attachment 2
Council Packet Page Number 77 of 102
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Barbara
Strandell,
Facilitator
✸
March
2014
E. Budgetary: Technology investments and exploration of organizational outcome
incentive compensation
¡ Focus on investment in and development of existing staff with special emphasis on:
a) Technology – Deployment of systems to improve use of resources, and effectiveness.
b) Analytics – Data analysis focused on hot spots, and resource deployment.
c) Leadership – Leadership development training focused on succession planning.
d) Training – Police officers trained as “street criminologists” considering both what happened
AND why it happened. Line staff as strategists.
¡ Economic sustainability (Do we have an impact on our business in this community?)
a) Instill internal recognition that police efforts and outcomes are an important economic
development consideration
b) Police actively work to increase and measure perceptions of community safety
c) Control expansion of staffing until data from effectiveness measures dictates need
¡ Exploration of expanded use of shared services
¡ Prevention: What works?
a) Integrative Youth Development (data driven and not expensive)
• Everyone knows the “Rule of 5”
• We measure the impact of connection
b) Partnerships with:
• Area schools
• Non-governmental organizations
• Maplewood Parks and Recreation
• Community Development
c) Increased outreach to and engagement with diverse communities. (Can become the tip
of the spear.)
• Increased collaboration with other City departments.
• Increased collaboration and partnership with area business and civic organizations
d) Strengthened connection with neighborhoods
¡ Technology
a) Deployment of new Computer Aided Dispatch and Mobile systems – 2015.
b) Deployment of new records management system (RMS) with crime and community
problem analytics capabilities – 2015
c) Implementations of fleet telematics system to improve safety, reduce costs, and assist in
measurement of resourcing to need.
d) Online reporting of certain crimes.
e) Increase street deployment of officers through broadened use of mobile technology.
Key Points of Discussion - PD:
1. Strategic deployment of resource
2. Innovation
3. Analytics /metrics
4. Partnerships with Communities and Businesses
5. Outreach to diverse Communities and Neighborhoods
6. Training and Succession Planning
7. Smart and strategic use of Technology
8. Prevention – Target Initiative: Integrative Youth Development
9. Training in analytics – turning data in to information and information into strategy
I1, Attachment 2
Council Packet Page Number 78 of 102
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Retreat
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Notes
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Barbara
Strandell,
Facilitator
✸
March
2014
Council Comments about Police Department:
Various council members engaged the Chief and the City Manager in discussion about the key points
presented. Some of the topics and comments made by are noted:
Kathy Juenemann: About the Mall - anything we can do to bump up Mall security?
Nora Slawik: Great presentation; I’m impressed; good plan; how do you role this out?
Innovation.
Marylee Abrams: Technology, what kind Increased work/more arrests won’t do it; It is
like Moneyball; new analytics, quality of life issues, mapping, etc.
Bob Cardinal: World’s CEOs survey: technology is right on; world class like 3M
FINANCE DEPARTMENT, Director Gayle Bauman
Ms. Bauman presented an overview of the department, review of workload, and a summary of the
challenges and opportunities for the future.
Mission Statement of Finance Department:
To provide quality financial services and to maintain the City’s financial health and stability.
About the Department
• 5 full time and 2 part time staff
• Total budget included in the General Fund
• 2014 Budget = $781,510
• Not a revenue producing department
Major Responsibilities
• Comprehensive Annual Financial Report
• Budget Document
• Capital Improvement Plan (the five year plan is coming up)
• Bond Issues/Bond Rating
• Cash and Investments
• Accounts Payable and Payroll
• Service/resource for all other departments
Outputs/Workload – Finance Department
2011
Actual
2012
Actual
2013
Actual
2014
Proposed
# of pgs. in Budget 362 362 362 360
# of pgs. in CAFR 208 208 210 210
# of pgs. in CIP 143 138 144 140
Budget Award YES YES YES YES
CAFR Award YES YES YES YES
# of invoices prepared 459 581 473 460
# of invoices paid (A/P) 11,178 10,660 10,838 10,700
# of payroll checks 9,852 9,742 9,548 9,800
I1, Attachment 2
Council Packet Page Number 79 of 102
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Barbara
Strandell,
Facilitator
✸
March
2014
Looking at things differently – We are experiencing big changes for a small department.
• Staffing – two full time employees nearing retirement (over 30% of the dept.)
• What does department look like in the future?
• What opportunities does the City have for additional revenue sources outside of taxes?
⇒ Our plan:
Ø Work with Management Team to help identify potential shifts in the way we do business
to free up needed resources.
Ø Identify programs we currently provide and determine if they are needed or if there are
other ways to do the same thing.
Ø Look at getting the ‘biggest bang for our buck’.
Challenges of The Finance Department:
A. Debt Management
a. One of the challenges listed in our bond rating report was our ‘above average
debt burden’. (We have put a lot into streets – increased our debt by $20 million; need to
set at the level)
b. The City must work to reduce (slowly) its outstanding debt balance.
B. To Set Aside Reserve Funds
a. Our current bond rating is Aa1 (2nd highest rating). Talked about what it would take
to achieve an AAA rating and how that is not a high priority at this time.
C. Fund deficits: MCC/Ambulance Service Funds
a. The City has been able to reduce the cash deficit in the MCC Fund by $400,000
b. The City has been able to reduce the cash deficit Ambulance Service Fund by
$730,000 since 2012.
D. Project overruns:
a. Paying off projects we have already committed to (such as MNDOT – 36/English
project bills to pay and over-runs)
b. The City needs to put in place a plan to pay off our old debts.
E. Reserve accounts: Ability to maintain assets in the future
a. We need a policy to set up reserve funds e.g. MCC
b. This is a high priority for the City going forward.
Discussion and Comments from the Council members:
Various council members engaged the Finance Director and the City Manager in discussion about the key
points presented. Some of the topics and comments made by are noted:
Nora Slawik: Will Rossbach told me it was interesting to sit in on bond rating meeting; AAA -
achieve then lower interest rates; checks and balances, internal control policies affect the
bond ratings.
Marylee Abrams: Why haven’t we had an asset fund for buildings?
o Mychal Fowlds: We are now doing CIP planning that includes all the costs; it is more
sophisticated than before; Trip to Abilene?
Marylee Abrams: It would be helpful to have those numbers so we can see how they work,
the overall plan.
Marv Koppen: If we have to raise taxes, we need to explain why.
Kathy Juenemann: Explained levies to new council members, and how they are different
that those in school districts.
I1, Attachment 2
Council Packet Page Number 80 of 102
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Retreat
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Notes
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Barbara
Strandell,
Facilitator
✸
March
2014
ENVIRONMENT AND ECONOMIC DEVELOPMENT, Director Melinda Coleman
Environmental and Economic Development Department is a new name for the department, replacing that
of Community Development. Melinda presented the EEDD 2015 - 2017 Vision And Goals
Mission Statement EEDD:
“Our Department Mission is to create a city that is known as the best place to live, work, learn and
do business in the East Metropolitan area. We are customer focused and poised to guide future
growth as well as protect and conserve natural resources and public and private investments”
Central Value and Goals
Central Value: The needs of our residents come first.
⇒ The department receives over 100 customer calls per day
2015-2017 Strategic Goals
Customers First
Great Services
Manage Resources (becoming great stewards)
Develop Employees
A. Goal: Customers First
a. Technology Initiatives: Focus on technology to streamline processes
i. EEDD would like our residents to be more interactive with us, to use
computers to do business
b. Property Maintenance: Use code enforcement programs to ensure protection of
neighborhoods
c. Inspection Services: Protect investments and promote high quality projects
d. Environmental Services: Provide affordable and high quality trash and recycling
services
B. Goal: Great Services
a. Redevelopment Initiatives;
o Gladstone Neighborhood: EEDD’s #1 priority: Gladstone Plan
o 700 Residential Units
o 30,000 Square Feet of Commercial Space
o Marketing of Fire Station Parcels
o EDA Development Tools and Programs (e.g. The Shores – City Provided TIF)
o Redevelopment Corridors: Looking for properties and partnerships with adjacent
communities.
b. Transportation Initiatives:
o Gateway and Rush Line Corridors
o Plan to explore bus lines and transit-oriented development; these will help spur
development.
c. Green Initiatives
o Continue to coordinate and promote sustainable initiatives
o There is a lot we are doing (Nick Carver) on green building codes
d. Public Health Initiatives:
o Safe, clean and healthy restaurants, pools and lodging facilities
a. We have local control over this function; Molly does 200 inspections per year and
we have 3000 building permit inspections.
e. Construction Services:
o Management and oversight of construction activities
I1, Attachment 2
Council Packet Page Number 81 of 102
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Barbara
Strandell,
Facilitator
✸
March
2014
o Including the new 3M research building – monitor for appropriate service levels
f. Educational Leadership: Participate in code/program development and promote
existing sustainable programs
g. Development Services: Guide all development and projects through public processes
o We conduct 45 development reviews; these go to the City Council
⇒ 300-400 permits issued
⇒ Code enforcement complaints = 600 in 2013
C. Manage Resources Goal – becoming great stewards
a. Manage Grants
o CDBG, LCDA/Met Council and other grants
b. Economic Development Funds
o EDA Levy, Business Subsidy Loans, Sales and Marketing of City parcels (including
old fire station #1)
c. Financial Strategies
o Create solutions by utilizing internal and external resources
D. Develop Employees Goal
a. Promote Education and Development: Creating industry leaders
b. Staff Realignment Plan: “All hands on deck” for economic development initiatives
c. Technology: Provide staff with best possible work tools and to create operational
efficiencies
d. 1902 Building Improvements: Enhance customer service, work space and employee
safety
Discussion and Comments from the Council Members:
Various council members engaged the EEDD Director and the City Manager in discussion about the key
goals and strategies for the department.
Nora Slawik: do we share with CC problem property areas?
⇒ MC: we know where the problems are; working with PD
Kathy Juenemann: Any benefit with licensing of rental properties?
⇒ Melinda Coleman: can do more, but enforcement is a complex issue
Key: How are we going to do Gladstone? - Biggest thing Fire Station - marketing
§ Zone residential/government
§ What’s best use - from neighborhoods
§ Popular - landscape business
§ Be prepared to make zoning changes
⇒ Public Health emphasis
⇒ 3000 building permits/year
⇒ Inspectors - public safety
⇒ Livable streets - having a ripple effect
⇒ Looking for funds/grants; we got a Met Council grant - trying to track development
⇒ Develop Employees will be key if we are to create industry leaders;
o The challenge is how to re-align staff to go to Economic Development (from
Community Development and redevelopment
o Dave Fischer is leaving; Nick Carver will be promoted and will possibly retire in three
years.
⇒ 3M - demand resources; expanding… can we shift housing rehab? The city Manager and I
and the whole management team is working on this working on this goal.
⇒ At 1902 we had problems with space, etc., and making changes, to be more efficient.
I1, Attachment 2
Council Packet Page Number 82 of 102
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Notes
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Barbara
Strandell,
Facilitator
✸
March
2014
PUBLIC WORKS, Director Michael Thompson
Public Works Mission Statement:
To maintain a strong infrastructure of parks, streets, storm sewer and sanitary sewer systems and
provide engineering services for infrastructure replacement and development review that
provides protection of our open space and natural environment.
Public Works
Ø We provide essential services with a sustainable approach e.g. we will retrofit our plans
where we can: example: use less salt.
Ø American Public Works Association National Award for Sustainability in 2013. Enormous
accomplishment.
Ø 11 programs ($9.9 million budget). Sanitary sewer operations is the largest totaling $4.2
million with a majority of that being a $2.9 million annual payment to Met Council for
sewage treatment.
Ø 34 FTEs; seasonal staff.
Ø Successful in seeking efficiencies; 1902 building changes, staff sharing with Roseville, Lake
Elmo, MnDOT.
Two Huge Projects – These are expensive and will continue to put a strain on outlays.
1. 36/English
2. WB Ave Corridor
Public Works - Streets
1. Maintain a Steady Street Reconstruction Program (Quality of Life, Economic Vitality): 135
miles of streets
2. Currently 65% of street at rating of 70+
3. New approach to rebuilding streets: Living Streets approach.
o Active Living! èNot just a rebuild, but a transformation!
4. Yearly program of $4-6M compared to $10-12M during accelerated period
5. As catch up continues then a transition to a preservation (departmental shift) and
maintenance
Infrastructure Investment (see presentation slides for Before & After photos of the
transformations
Integrate as “Living Streets” (see photo of Front Avenue) works with partnerships – example of
why we won the sustainability award.
Infrastructure Investment – Parks (part of the living streets concept)
Public Works 2-5 Year Vision:
Be the “Champion” in supporting other Departments
o Redevelopment (i.e.…Gladstone working with Melinda)
o Project delivery (Fire Stations, Park Master Plan Improvements, etc.)
o How can our engineering staff help? Franchise fees – consider other areas for
generating revenue.
Environmental Leadership and Innovation
Living Street Vision Implementation
I1, Attachment 2
Council Packet Page Number 83 of 102
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Barbara
Strandell,
Facilitator
✸
March
2014
o Continue to make success stories to build momentum (Consistent Investment;
Innovative Financing)
Excellence in Customer Service! Our motto: Make it hard to say no when we answer the
phone.
Short Term Focus 2014-2015:
A. Promote Redevelopment (Phase I – continue with trails)
B. Gladstone Phase 2 Next!
Discussion and Comments from the Council Members:
Various council members engaged the Public Works Director and the City Manager in discussion about the
key goals and strategies for the department.
• Nora Slawik: appreciates being able to call, tweet or email Director at 10PM
• Chuck Ahl: Our twitter account, @MplwdPW provides a quick response for our residents too.
Example: one hour after post box got hit, we were on the scene.
• Bob Cardinal: snowplowing in Maplewood is the best
FIRE DEPARTMENT, Chief Steve Lukin:
Chief Lukin gave a profile of the services provided by the Fire and EMS service. He outlined the status of the
major transitions of the department from five to three fire stations, the staffing model and the progress
regarding the regional training facility. Chief Lukin highlighted future initiatives and needs of the department
gong forward, including the Community Paramedic program.
Department Programs
• Fire Suppression
• Fire Prevention (educate more than 1000 people each year)
• Emergency Management
• EMS Services
FIRE DEPARTMENT 2014 OBJECTIVES
A. Respond to 90% of the emergency response calls within 8 min.
B. Evaluate new services and techniques to improve our customer service
C. Update and refine emergency preparedness
D. Train at the highest level possible in a safe environment
E. Evaluate new ways of becoming more efficient
F. Construction of the fire training center
G. Construction of the new fire station/remodel
Key Statistics of FD:
Response Times
Average Response Time for 2013:
Ø On-scene time of 8 minutes or less 84% of the time
Ø On-scene time of 9 minutes or less 89.5% of the time
Call Volume
⇒ 2009 = 3,836
⇒ 2010 = 3,819
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⇒ 2011 = 4,082
⇒ 2012 = 4,302
⇒ 2013 = 4,631
EMS Run Volume (Chart)
2013 Payer Mix: Medicare/Medical Assistance combined: 76.05%
v Insurance/HMO – 18.6%
v Medicare (federal) - 57.5%
v Medical Assistance (State) 18.55%
v Private Pay/Other 5.35%
EMS Revenues vs. Charges
2012
2012 Total Billed: $6,241,154
2012 Collections: $2,087,599 (33%)
2012 Write-Offs: $4,153444 (67%)
2013
2013 Total Billed: $6,522,380
2013 Collections: $2,198,518 (34%)
2013 Write-Offs: $4,323,962 (66%)
0
1000
2000
3000
4000
5000
2010
2011
2012
2013
Total
EMS
Calls
Transports
No
Transports
Non-‐Billable
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Budget Comparison EMS
Station Updates
⇒ Maplewood South Station (1) Completed Nov 2014
⇒ Maplewood North Station (3) Completed Nov 2015
⇒ Maplewood Central Station (2) Completed Nov 2016
East Metro Fire Training Facility
⇒ May 2nd, 2014: Scheduled for completion
⇒ June 2014: Available to departments for training
⇒ 2014 Bonding request submitted for additional 1.8 million dollars in funding to complete
project
Grants
• FY 2013 Safer Grant
▫ $834,365 requested
▫ 3 Full-Time Firefighters
▫ 2 Full-Time “Job-Share” positions
• FY 2013 AFG Grant
• SCBA: $440,600 requested to replace existing SCBA
• Station Alerting system Regional Grant (Sponsored by St. Paul Fire)
• Community Paramedic funding Regional Grant (Sponsored by Maplewood Fire)
Grant would allow for 30 paramedics from 5 metro Fire/EMS agencies to
attend CP School
3 positions were requested on behalf of Maplewood Fire/EMS
2014 - 2015 EMS Initiatives
⇒ Begin process to obtain “Heartsafe” Designation
⇒ Develop Community Paramedic program
⇒ Implement programs that increase driver/roadway safety
⇒ Transition to new national EMS education standards
⇒ Partner with HealthEast to provide supply/inventory management for non-durable
equipment
2014-2015 Emergency Management Initiatives
• Update the technology in the EOC
• Implement the full-scale emergency exercise
• Update the council on their roles and responsibilities
• Ongoing emergency planning
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
2010
2011
2012
2013
2014
Budgeted
Expended
Revenue
I1, Attachment 2
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2014 - 2015 Fire Initiatives
• Continue to collaborate with private and public agencies to deliver service
• Training partnership-Began January 2014 with Oakdale Fire and Century College
• Begin research process to develop a Standards of Response Coverage Document.
• Community Baselines
• Risk Assessment
• Standards, Goals and Objectives
• Discussion of Critical Task Capability of Department
• Setting Service Level Objectives
• Evaluation of reliability of fire companies
• Policy Recommendations
STAFFING GOALS
Ø 6 - Firefighters on shift per station 24/7 by 2018 (currently we have 2 firefighters at 2 stations
and four firefighters at one station)
• November 2014
▫ 1 Full-time firefighter
▫ 2 Permanent part-time firefighters
• 2015
▫ 1 Full-time firefighter
• 2016
▫ 1 Full-time firefighter
▫ 1 Permanent part-time firefighter
Discussion and Comments from the Council Members:
Various council members engaged the Chief Lukin in discussion about the key goals and strategies for the
department.
• Nora Slawik: discussion round response times: EMS vs. Fire
• Kathy Juenemann: Will changes in dispatch be helpful?
⇒ Chief Lukin: yes, like PD
o Regardless of where you call us, we respond (fleet telemetric)
o Update on stations: Hwy 5 and Century - Training Facility
• Kathy Juenemann: Community Paramedic funding? Initiatives? (Get Mike’s presentation)
o 2 ambulance, 2 backups, 4 on truck
• Bob Cardinal: What are the goals for ambulances for the three stations?
⇒ Chief Lukin: two ambulances in each
• Chief Lukin:
o New patch for department - staff was involved in its design.
o Have 1000 people contacts via MFD in 2013
PARKS & RECREATION DEPARTMENT, Director Dewey Konewko
Mr. Konewko gave an overview of the essential elements of the Parks and Recreation department assists,
programs plans and challenges.
Parks – Overview: We protect and preserve 36 parks, 550 acres of parks, 380 of preserves, manage
a total of 930 acres of city property.
A thriving parks system is essential for a successful community
Parks can…
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• Encourage healthy lifestyles
• Protect and preserve ecosystems
• Provide corridors for wildlife
• Define a community’s identity and reduce crime
• Enhance property values as much as 10-20%
Park System Challenges:
Currently in the process of developing a Parks Master Plan driven by community stakeholders
⇒ Aging park system with many needs
⇒ Finance improvements - framework
⇒ Prioritization of needs
⇒ Diversity and inclusion
⇒ Future trends
⇒ Business and community engagement
⇒ Leverage existing resources
Recreation Programming – We offer over 1,000 programs!
Diversity and accessibility is at the core of Maplewood Parks & Recreations values
• Importance: Recreation programs promote physical, mental, and social well being
• Need: There is a growing demand for programs and services that goes beyond sports,
aquatics and special events
• Outlook: Partnerships are necessary to fund, develop, and expand recreation programs in
the future (we need scholarships)
Nature Center: An educated public, with a connection to nature, is essential for support of
environmental stewardship; We support all green initiatives.
• Maplewood’s preserves & natural areas:
o Support wildlife habitats
o Provide places to experience nature
• Programs focus on:
o Hands-on learning opportunities - 3500 hours of volunteer time in 2013
o Stewardship projects
o Demonstration projects; we have train the trainer seminars for natural resource
management
• Nature Center programs are integrated with citywide environmental initiatives
Maplewood Community Center (MCC):
Mission of MCC:
Provide a community environment for all citizens to participate in and enjoy cultural and
recreational activities on an equitable basis
• 2,560 memberships
• 54% of our memberships are held by actively aging adults
• 22,500 monthly check-ins
• 85 fitness classes per week
• Over 250 swim lessons offered each year
MCC Challenges:
• FACILITY: The facility has become outdated and is showing extreme signs of wear
and tear.
• SPACE: We are currently at capacity. We routinely lack the space needed to
simultaneously run the programming and fitness classes we need in place to serve
our varying demographic groups.
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• PURPOSE: Who do we serve and what is our purpose moving forward?
MCC Outlook: To address these challenges, MCC is striving to:
• Create a sustainable budget
• Engage members more effectively
• Strengthen our community presence
• Undertake business outreach initiatives
• Repurpose current assets
Parks and Recreation - VISION: 2015 – 2017
Our 20th year – vision was first in the country; we need to make a commitment, create and arts
council, our demonstration programs include urban gardens; CAPRA – certification – only one in
the state.
Develop financing framework for park improvements
Develop a public art program
Develop an urban agricultural program
Attain CAPRA Accreditation
Further define purpose for MCC budget
Ensure services and programming support changing demographics
Inclusion and accessibility in park design
DEPARTMENT GOALS: 2015 – 2017:
A. Strive for excellence in customer service
B. Develop our key assets - our employees; 60% of our budget is for personnel
C. Create partnerships
D. Cultivate interdepartmental cooperation
E. Continue to be a leader in conservation and sustainable practices
F. Encourage volunteerism as a means of community connection
G. Reduce negative MCC cash flow by 2018
Discussion and Comments from the Council Members:
Various council members engaged Director Konewko in discussion about the key goals and strategies for the
department.
Dewey Konewko:
⇒ 930 acres - resource management
⇒ Parks enhance property values by 10-20%
⇒ 2 awards - League (ask Dewey about) HH
Strategy discussion on upcoming (March) 24th CC workshop
⇒ Idea: Have Corporate memberships èwellness for corporations
⇒ Citizens and business owners - involvement in Parks Master Plan - point made
⇒ Gayle Bauman: the finance department is helping to figure it out
• Nora Slawik: Let us look at Legacy Funds for parks
• Kathy Juenemann: We are among shrinking number of cities with a nature center; help us
market from others; Roseville - marketing us to them MCC; memberships
⇒ Dewey: would like to do field trip to CC
• Bob Cardinal: Kathy J is right on - agree with marketing, and importance of our Nature Center
• Marylee Abrams: Look for other groups for events, chambers; will help Dewey network
• Dewey Konewko – other departments:
⇒ PD has helped us solve problems in the parks
⇒ Melinda Coleman and Michael Thompson have been very helpful with the Gladstone
Savannah.
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CITIZEN SERVICES DEPARTMENT, Director Karen Guilfoile:
Ms. Guilfoile provided an overview of the functions of the Citizen Services Department; it’s mission, challenges
and goals.
Citizen Services
City Clerk / Business Licenses
Communications
Deputy Registrar
Elections
Light It Up – July 4th Celebration
Citizen Services Mission Statement:
v To maintain records, administer elections, issue all licenses and passports in a timely and
efficient manner and provide citizens with requested data. (This has changed over the years)
v To promote the City through print and media and assist other departments in promoting
their activities and programs through innovative advertising, online ads, email and
newsletters to Maplewood and surrounding areas.
Overview
v 2014 Budget = $1,186,870
v 2014 Estimated Revenues = $1,040,393
v FTE’s = 10.19 (13 Women with 23 kids and 27 grandkids!)
v Average 75,000 various transactions per year
v Business licenses and permits make up about 1,750 of those transactions. Passports
approximately 1,950.
v Deputy Registrar, drivers license and DNR processed just under 6 million dollars in
transactions in 2013
⇒ This area has changed over the years; there was front and filed. One person cannot
do DVI and Passports - we have to separate those functions.
Citizen Services~2014 – 2017 Goals
v Evaluate staffing needs as technology progresses in the area of electronic transactions
v Implement the new Elections System and Software in 2014 – 2015 in accordance with State
law
v Keep up with the constantly changing culture in how we communicate with our
constituents
v Work with all departments promoting city council goals and staff initiatives through the use
of the Maplewood Living and other communication tools
RETREAT 2013 THEME: “Tell OUR STORY”
Communication has become a large focus of my time with Council direction to “Tell Our Story.” All
departments are expanding these efforts in numerous ways:
v Social Media–expanded use of Tweeting, Facebook and YouTube to disseminate and
receive information to and from our citizens
v Revamping Spotlight on Maplewood making it “newsier” with shorter clips to keep interest
and involve staff and our citizens to help “Tell Our Story”
v Evaluating current staffing needs and services so that the role of communications can be
expanded
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Key Areas of Discussion:
Ms. Guilfoile outlined the most pressing concerns the department is or will be facing.
⇒ Future retirements - four staff members, including Ms. Guilfoile; need for succession
planning
⇒ Doing Business Licenses – explore the possibility
⇒ Need for a city-wide, full-time communications manager
• Marylee Abrams: Action è Set up links on website to Power Point presentations by staff
• Kathy Juenemann: “Maplewood Living” - very positive!
INFORMATION TECHNOLOGY (IT) DEPARTMENT, Director Mychal Fowlds:
OVERVIEW:
v Information Technology & Building Operations (two separate divisions)
v What are we here to do?
v 9 Full-time employees – Various temps
2014 Budgets
⇒ Building Operations: $571,520
⇒ Information Technology: $775,670
Building Operations Vision
A. Complete PDEP
B. Greater control at each building
C. Create “crew” to develop cross-training
D. Asset management plan for buildings
⇒ Have asset planning for MCC now, and will continue to do it for all city buildings)
E. Continue to explore outsourcing (Janitorial staff)
Information Technology Vision
A. Sharing of Services/Staff
⇒ There is a lot of opportunity for the management team; they grasp technology. We use
metro-net (with other cities, coordinated out of Roseville).
B. Continue to promote mobility
C. Efficient & Effective Work Flow
D. Increase Citizen Engagement
E. Assist with Communication Efforts
⇒ Make changes on the website –
⇒ Bring information to residents vs. coming to City Hall
F. Continue to Research Cable Franchise
Challenges
• Change takes Time
⇒ M. Fowlds was here for 12 years; at first had to “sell” technology, now everyone takes
ownership
• Resources
• Cultivating Buy-In
The Pay Offs
• Partnership with” Metro-Inet”
• Social Media - Tweets and Facebook)
• Getting Creative with GIS (Steve Love (PW) championed it in the field)
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Key Areas of Discussion:
Mr. Fowlds outlined the most pressing concerns the department is or will be facing.
⇒ Vision - greater control, cross training
⇒ Fund purchaser through Metro !-net
⇒ GIS being used by PW
• Marylee Abrams: likes the IPad and encourages staff and CC to use them.
ADMINISTRATION, City Manager Chuck Ahl
(Human Resources, Safety Program, Wellness Program, Green Initiatives)
Staffing Expenses: Key Points
A. Health Care Cost Increases currently running at 20-30% increase = $400,000 - $600,000
B. In 2018, without changes, ACA indicates a major [$300,000] penalty for “Cadillac Plan”.
⇒ We will need some major changes to our approach to Health Care and Wellness.
C. A 3% COLA Increase will increase employee expenses in 2015 by $390,000.
D. All Bargaining Group contracts expire in 2014.
Change in Employee Culture:
Safety: from 2009 to 2013 work comp costs increased by $300,000; 2014 began return. We need
to continue on a city-wide basis.
Wellness: investment of $40,000 - $50,000 contributed to $100,000 savings in 2014. We need to
target our programs to be effective.
Green Initiatives: savings from idling policy; energy initiatives; and Green Step Community.
Health care expense increase is eating away at ability to provide COLA increase.
Ø We are asking employees to do more and be more effective and efficient:
o 2011: 0%
o 2012: 1%
o 2013: 1+1 %
o 2014: 2 %
Ø Health care is becoming increasingly time consuming and difficult to administer.
Ø Department Heads are being asked to be experts in purchasing, legal, HR, etc to control
Admin costs.
Ø Employee recruitment needs to expand emphasis on diversity.
Ø Employees are being asked to do different tasks which are scary and can become time
consuming efforts for HR.
Ø By stopping something we are impacting someone’s job.
The New Normal:
⇒ Abundance of experienced staff who know the city and their area of expertise.
⇒ Solid financial plan; that means we prioritize and implement efficiency.
⇒ Time to plan is now.
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PROGRESS REPORT: ATTORNEY CONTRACTS AND STAFF GOALS 2013
Chuck Ahl, City Manager
City Attorney Contracts:
YEAR
Prosecution
Civil
Total
HR
Total
FTE
2004
117,900
200,534
318,434
0
318,434
2.75
2005
117,900
190,180
308,080
0
308,080
2.75
2006
116,512
162,920
279,432
61,563
340,995
2.75
2007
99,000
103,755
202,755
126,003
328,758
1.50
2008
99,000
103,105
202,105
79,200
281,305
1.50
2009
99,000
103,701
202,701
79,200
281,901
1.50
2010
99,000
104,490
203,490
79,200
282,690
1.50
2011
99,000
109,429
208,429
79,200
287,629
1.50
2012
102,000
105,320
207,320
86,875
294,195
1.50
v Evaluation in 2014 is planned for June – Aug.
v An RFP in Sept – Oct is an option.
v Cost likely to increase?
v Manager to Attorneys:
“If you continue to perform similar duties in 2014 to what you did in 2011, 2012, and 2013; I
doubt that you will be our Attorneys in 2015.”
Chuck Bethel proposal:
v Become a full-time employee as a new Director and Labor Attorney.
v Cost increase of $35,000 to $40,000.
v Provides full-time service; back-up to Alan K.
⇒ Chuck Bethel discussion:
o We need a Labor Attorney, but not ½ time.
o City Manager does not want another Department Head.
o Negotiations in 2014 are time-consuming
Alan K proposal:
v Availability and follow-up is critical issue.
v Proposed having a separate firm to conduct Prosecution; Alan as Legal Manager.
⇒ Alan K discussion:
o Availability and follow-up is critical issue.
o Prosecution needs to be evaluated.
o Legal Manager approach may work.
COUNCIL 2012-14 GOALS – UPDATE AND PROGRESS
A. Public Safety
B. Economic Development
C. Financial Sustainability / Stability
D. Parks and Recreation
E. Consolidation of Services / Shared Services
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Public Safety Goals/Update 2012-2014
1. Complete the plan for rebuilding and relocating Fire Stations from five to three; secure 3M
Site.
1. 3M donation of site done.
2. Preliminary site design approved on October 28, 2013. Bid in December.
3. On schedule for opening: November 2014
4. Sale of vacant stations underway.
2. Develop and commit to a plan for meeting the space needs of the Police Department.
1. Public Hearing on November 26, 2012.
2. First phase began December 2012.
3. Final phase awarded on Oct 28th.
4. Project is on budget at $4.5 million, this plan will not require a levy increase.
5. Completion planned for December 2014.
Economic Development Goals/Update 2012-2014:
Ø Make a concerted effort to define and develop a plan [through the EDA] that will ensure
new economic development in the City with a particular focus on re-development.
Ø Commit to re-development [including housing] for the City through prioritizing and
updating the Master Plan.
Ø Determine staffing needs for this effort with adequate resources. Work with BEDC.
1. Staffing – Melinda Coleman is taking lead.
2. Gladstone area plan appears likely with Met Co grant of $1.8 million. Sherman and
Associates will commit to $15-20 million project at Maplewood Bowl site.
3. 3M major TIF project = $156 million invest that retains 700+ jobs.
4. Sale of 2 city-owned parcels.
5. Londin Lane and Fire Stations are questions?
6. Big effort needed here.
Financial Stability / Sustainability Goals/Update 2012-2014
Ø Continue to provide quality, efficient services to our citizens while equalizing expenditures
and revenues every year. Make budgeting decisions that comport with the principles of
sustainability.
1. 2-3 Year focus on Debt Management.
a. City Debt at $80 million in 2013.
b. Projected to be $54 million in 2018 [CIP Document]
2. General Fund Balance > 40% [+3-4%]
3. Bond Rating remains in top 10-12%
4. No one-time money to operations [LGA].
Parks and Recreation Goals/Update 2012-2014
Ø Continue to determine how to resolve the Community Center’s funding and programming
issues.
Ø Explore a possible joint venture with neighboring communities and a referendum on a
sustainable Parks system.
Ø Develop a comprehensive plan about our parks.
1. Operating loss at MCC reduced in 2012/2013.
2. Parks System Plan on schedule for 2014.
Consolidation of Services / Shared Services Goals/Update 2012-2014
Ø All departments will work collaboratively with other cities in an effort to provide more cost
– effective services where possible. Consolidate or share city services where it makes sense
from a sustainability standpoint.
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⇒ Sample of Current Shared Services:
1. Voting is shared with School Districts and Ramsey County
2. CATV with Oakdale, N St. P, etc.
3. Ice Arena with N. St. Paul and Oakdale and ISD #622
4. IT Services shared with Roseville, N. St Paul, St Paul, Ramsey County GIS, Suburban
Cable
5. Mosquito Control
6. Deer Control with Ramsey County
⇒ Cooperative Agreements
1. Billing Services with multiple agencies
2. Recreation Program services with agencies
3. Fire Dept:
• Med Services with Hennepin Cty; St. Paul Fire; N. St Paul Lakeview
• Trans-medic for billing
• Allina Hospitals, numerous services
• Health East medical direction
• Ramsey Cty mutual aid and emergency management
• Ramsey Cty Dispatch [includes Police]
4. Public Works
• Roseville for Engineering Service
• Ramsey Cty for Signal Maintenance and Striping
• St. Paul for street light maintenance
• Regional Water Service
• Sign work for numerous agencies
• San Swr Agmts with five other communities
5. Community Development
• Dept. of Health for Environ Services; Lab Services, Public Health
• Appraisal services
6. Police
• Ramsey County drug enforcement; St. Paul PD records, Ramsey County Dispatch
From Staff Presentations:
• Financial Sustainability:
• MCC Fund: address shortfall
• Ambulance Fund: continue progress
• Replacement Funding:
• Ambulance
• Fire Trucks
• Streets
• Buildings
• Parks
• Equipment
• Reduce Debt level from $80 M to $65M in 5 years
• Pay-off Expenses from 2 “once per decade” projects
• Build Reserves
• Expand Economic Development
• Gladstone done by 2020!
• Housing Program
• Transit Planning
• Corridor Planning
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• EDA Buy and Rehab; then sell property
• Commission Outreach; Greatly expanded role
• Use of TIF in Ramsey County [2014 Tax Capacity]
• St. Anthony – 32.6%
• Mounds View – 15.2%
• New Brighton – 14.4%
• Vadnais Heights – 10.4%
• St. Paul – 9.8%
• Little Canada – 8.9%
• WB Township – 5.7%
• Falcon Heights – 5.4%
• Shoreview – 4.7%
• Roseville – 3.8%
• Arden Hills – 3.8%
• N. St. Paul – 3.0%
• White Bear Lake – 2.3%
• Maplewood – 2.2%
CITY 2015-17 GOALS
From Staff
v Parks:
o Referendum: when and how much? Is if a question?
§ What if it does not pass?
v Infrastructure:
o Successful Streets Program
o Trail Additions
o Transit Planning
v Environment
o Green Program
o Energy Programs
v Personnel Investment:
o New Fire Fighters for stations and growth in calls
o New Police Officers for crime issues?
o Expanded HR Department
o New Communication Coordinator
o New Economic Development Coordinator
o Volunteer Coordinator
v Other Items:
o Cable Franchise: can we be better and more effective?
o City Attorney Contracts: are they best for serving the City needs and
organizational direction?
Discussion and Comments between City Manager and Council:
How to accomplish will come later.
Direction on priority is set today.
Funding is possible through prioritizing and evaluating effectiveness
o THIS WILL BE OUR TOUGHEST TASK!
Department Heads were not asking for money. More importantly - new money; I’ve been
responsible for the lost money in the past
“Dewey said maybe I haven’t done the best with the money I’ve had.”
Ø Chuck Ahl: Health Care & Wellness – we need to address Cadillac plan in 2018
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⇒ City Manager discussion with Marv Koppen and Bob Cardinal about COLA ($400,000)
and “Cadillac” health care plans and big claims.
⇒ M. Fowlds is in charge of wellness and the city will target Wellness (Chuck Ahl)
Ø Bob Cardinal: how do we measure up to other cities in metrics vs. other cities?
o Chuck Ahl: these nine people are going to identify things we are going to get rid of
and come to you; using the Abilene lessons
Ø Attorney contracts: Prosecution/Civil are Alan’s areas; HR is Chuck Bethel’s.
⇒ Chuck Ahl: Allen K possible merger with Pat Kelley
⇒ Bob Cardinal: we should have the best legal council only
⇒ Marylee Abrams: Is this (attorneys) a trip to Abilene?
GOAL AREAS FOR 2014-2017 (ranked)
Direction on two-year Goal Areas established by the City Council in 2014.
Each goal area has specific comments and direction beneath it. Various council members
provided these comments in the pre-retreat survey.
Action Item – for Defining the New Goals:
v The information and direction from the retreat will be incorporated into new Goal
Statements for each of the five-ranked/priority areas listed below. The leadership team/staff
will construct the wording of each area and the Council will approve the wording at a
Council Meeting in April 2014.
1. Economic Development: Points at Retreat = 24
Set Priorities & establish marketing & development plans for businesses in targeted areas:
Maplewood Mall area, Hwy 36-English, vacancies in strip malls. Includes redevelopment
efforts in Gladstone; begin visioning redevelopment options for areas of Century Ave. (Hwy
94 & Stillwater Rd.), Century Ave./Stillwater Rd. intersection, Larpenteur – Van Dyke – No. St.
Paul Rd. – White Bear Ave. (with or without St. Paul partnership. (Mayor)
2. Public Safety: Points at Retreat = 15
Ø Areas of focus (discussion at retreat): Unique Services, Integrative Youth Development,
Prevention, Education, Technology, Focused service, Partnerships, Diverse
Communities, Technology and Innovation
Ø Community Paramedics, Complete FD program/plan (Selling and re-development of
stations, build 3M station, continue to develop Training Center
3. Financial Sustainability: Points at Retreat = 13
Continue/adapt financial & operational sustainability efforts: Reduction of debt balance,
achieve goal of bond rating of AAA (Moody’s) and set up a reserve funds to maintain
assets.
Continue/adapt financial & operational sustainability efforts: current budgeting methods,
continue facility upgrades and environmental considerations.
4. Parks and Recreation Points at Retreat = 12
• Do
the
necessary
prep
work
for
a
Parks
and
Recreation
Referendum,
there
is
a
long
list
to
do
• Putting
a
plan
in
place
for
the
Maplewood
Community
Center
I1, Attachment 2
Council Packet Page Number 97 of 102
2014
City
Council/Staff
Planning
Retreat
Notes
26
Notes
prepared
by
Barbara
Strandell,
Facilitator
✸
March
2014
5. Energy Conservation and the Environment: Points at Retreat = 8
• #1 Energy efficiency of our entire city i.e. all levels of government, businesses,
residences, nonprofits etc.
• #2 Renewable energy sources for all of Maplewood. Retrofit all buildings in
Maplewood.
• #3 Expand recycling services to ALL of Maplewood.
STRATEGIC TOPICS: ISSUES, PRIORITIES, AND DIRECTION
The Mayor and Council identified several topics, issues and priorities they wanted to discuss at the
retreat – These were from the pre-retreat survey. The focus was on what they would like to happen
in the next couple of years. These are shown in Section I below.
Additionally, the Council and Mayor identified specific (3 each) priorities they would like to
champion during 2014 – 2015. These are shown in Section II below.
Section I
COUNCIL TOPICS AND ISSUES (FUTURE) 2014 – 2017 Pre-Retreat Survey
The council and staff discussed the following topics and issues. All topics represent 2014 matters of interest
expressed by individual Councilmembers via the pre-retreat survey.
A. Cohesion of all five City Council members and staff.
B. Parks Master Plan:
a. ID priorities & improvements, strategize funding options.
b. Completion and initial implementation of Parks Plan
c. Voters pass parks referendum
C. Moving forward with Redevelopment plans
a. Gladstone and Hwy 36-English corridor
b. Gladstone development phases 1 done, 2 started
D. Fire Department
a. Fire station and 3M developments completed with
b. Fire stations sold and new development plans in place
c. Finishing the fire department plan
E. Police
a. Substation
b. Chief Schnell: make the Integrated Youth Development a success!
F. Better Communication with citizens through an improved website and media
G. Revitalization of our aging Housing Stock
H. Economic Development – all out effort to refocus the department
I. Funding: Fish Creek paid off
I1, Attachment 2
Council Packet Page Number 98 of 102
2014
City
Council/Staff
Planning
Retreat
Notes
27
Notes
prepared
by
Barbara
Strandell,
Facilitator
✸
March
2014
Section II
2014- 2015 Objectives/Priorities: Areas of Focus for Staff
Council Indications of Particular Areas of Interest
Direct inputs from the Mayor and City Councilmembers via the pre-retreat survey show their direction and
priorities for staff in the next two years; at the retreat each council member chose three areas they would like
to champion/pay attention to during this period.
A. Redevelopment/ED: Marylee Abrams, Kathy Juenemann, Bob Cardinal, Nora Slawik
o Redevelopment of Gladstone
o Look at redeveloping White Bear Avenue Corridor
o Focus Redevelopment energy on housing (Juenemann and Abrams)
o Establish loan programs for business and housing rehab
B. Parks and Recreation: Bob Cardinal, Kathy Juenemann, Marv Koppen
o Do the necessary prep work for a Parks and Recreation Referendum
o Determine if any equipment replacements/improvements, program offerings, co-
operative situations can be initiated this year (2014) in parks. (Prior to completion of
Master Plan)
o Putting a plan in place for the Maplewood Community Center
C. Development:
o Focus business development efforts on parcels in area of Maplewood Mall – St. John’s
Hospital Kathy Juenemann
o Continue marketing former fire stations sites for sale and development.
o Strategize and move forward with development.
o Securing the funding including TIF needed for Gladstone development
D. Secure the funding to pay-off Fish Creek Nora Slawik
E. Communication/PR Marylee Abrams
o Redesign our website
o Use other media touch points to reach citizens
o Education on Parks Referendum
F. Implement commercial recycling Marv Koppen
G. Big (splash) campaign on energy efficiency for all of Maplewood: Bob Cardinal
H. Public Safety: Nora Slawik*
o Finish the PD expansion
o Finish Fire station at 3M
o Integrated Youth Development *
I1, Attachment 2
Council Packet Page Number 99 of 102
2014
City
Council/Staff
Planning
Retreat
Notes
28
Notes
prepared
by
Barbara
Strandell,
Facilitator
✸
March
2014
OBSTACLES
The Mayor and Councilmembers identified their perceptions of the “Obstacles” the City will have to
overcome for it to be successful in carrying out goals and priorities adopted at this planning session/retreat.
v First, can we turn the page to a Positive Maplewood? Recovery from past negativity
v Choices: Supply quality services, provide quality of life services, and put resources into
creativity/vision.
v Citizen apprehension, objection, irrational criticism – tendency to equate change/vision
with expense.
v Budgets/financing: reducing our bonding debt
v Negativity and fear of change.
v External – Barrier is the distractions by groups working to sabotage city efforts
v Funding: staff is progressive and creative at providing funding options, but the choices of
how to “stretch the money” rest with us, the policy maker
v Internal – Clarity on what is important for goals; allocation of resources
BEST OF DAY:
At the end of the retreat, each participant was asked what topic of discussion was most useful (to them) in
making this retreat a success. Here are the answers:
Staff Management Team:
Steve Lukin: open conversation
Paul Schnell: helpful - new; direction and priorities
Mychal Fowlds: nice to hear role of technology
Gayle Bauman –getting together, openness
Dewey Konewko – What the Council had to say
Michael Thompson: First step on “how to” working together
Karen Guilfoile: What everyone on the Council had to say
Melinda Coleman: Laying the foundation Between Department Heads and Council on
how to make decisions
Chuck Ahl – For Council to hear from the team
Councilmembers, Mayor:
Bob Cardinal: Good to be together; communicating
Kathy Juenemann: All in one room - “working together” we are focused on the future
Marylee Abrams: Staff presentations - lit up: Dedication and Pride
Marv Koppen: Interaction; finding out what is going on
Nora Slawik: Proud of leadership everyone showed - staff and CC
End of Report Notes
I1, Attachment 2
Council Packet Page Number 100 of 102
MEMORANDUM
TO: City Council
FROM: Charles Ahl, City Manager
DATE: April 23, 2014
SUBJECT: Council Calendar Update
Introduction/Background
This item is informational and intended to provide the Council an indication on the current
planning for upcoming agenda items and the Work Session schedule. These are not official
announcements of the meetings, but a snapshot look at the upcoming meetings for the City
Council to plan their calendars. No action is required.
Upcoming Agenda Items & Work Session Schedule
1. May 12 - CAFR 2013 Auditor Presentation
2. May 12 – Review of Commission/Council Rules
3. May 12 – EDA Meeting
4. May 12 – Police Department Presentations: Life Safety Awards and Shortreed Promotion
5. May 26 – Meeting cancelled due to Memorial Day Conflict
Budget Impact
None.
Recommendation
No action required.
Attachments
None.
M1
Council Packet Page Number 101 of 102
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Council Packet Page Number 102 of 102