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2014 05-12 City Council Meeting Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, May 12, 2014 City Hall, Council Chambers Meeting No. 09-14 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Before addressing the council, sign in with the City Clerk. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of April 28, 2014 City Council Workshop Minutes 2. Approval of April 28, 2014 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Lieutenant Michael Shortreed Promotion - Police Department – No Report 2. Life Saving Award – Police Department – No Report 3. League of Women Voters 60 Year Anniversary – Presentation of Historical Booklet 4. Approval of Resolution Recognizing National Public Works Week: May 18-24, 2014 G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order 3 with Jorgenson Construction, Police Department Expansion Project – Phase 3 3. Approval to Close Debt Service Fund 4. Approval to Transfer Funds Regarding Tax Abatement Note 5. Approval of Spring Clean Up Summary 6. Approval of a Resolution of Support to Host a Minnesota GreenCorp Member 7. Approval of Payment to Ramsey-Washington Metro Watershed District (RWMWD) for Wicklanders Pond Dredging, City Project 13-12 8. Approval of Purchase for Testing Services, Arkwright-Sunrise Area Street Improvements, Project 12-09 9. Approval of Traffic Control Signs, TH 36/English Street Interchange Improvements, City Project 09-08 10. Approval of Mutual Aid Agreements with Ramsey County Law Enforcement Agencies 11. Approval to Proceed, Gladstone Improvements Phase 2, Project 14-01 12. Approval to Proceed, County Road B Trail and Safety Improvements, City Project 14-02 H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Approval of a Resolution to Create and Administer a Tax Increment Finance District for the Villages at Frost and English Project 2. Approval of an Off-Sale Intoxicating Liquor License for White Bear Liquor, 2223 White Bear Avenue 3. Acceptance of Comprehensive Annual Financial Report – 2013 4. Approval of a Side Yard Setback Variance Resolution for the Construction of a New Garage, 798 McKnight Road North 5. Approval of Resolution Defining Precinct 12 Polling Location 6. Approval of a Shoreland Setback Variance Resolution for the Construction of a Home Addition, 2843 Meadowlark Lane 7. Approval of a Conditional Use Permit Resolution and Design Plans for a Building Addition to Beaver Lake Elementary School, 1060 Sterling Street 8. Approval of a Conditional Use Permit Resolution to Reduce the Parking Lot Setback for the Hobby Lobby Dock Addition at the Plaza 3000 Shopping Center, 3000 White Bear Avenue 9. Approval of a Conditional Use Permit Revision Resolution and Design Plans for Verizon Wireless Ground Equipment at Hillwood Drive and Sterling Street 10. Call Special Meeting to Consider Options to Fill City Manager Position K. AWARD OF BIDS None L. VISITOR PRESENTATIONS M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update N. COUNCIL PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. E1 April 28, 2014 City Council Workshop Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:00 P.M. Monday, April 28, 2014 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:02 p.m. by Mayor Slawik. B. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present C. APPROVAL OF AGENDA Councilmember Juenemann moved to approve the agenda as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. D. UNFINISHED BUSINESS 1. Commission & Board Interviews a. Human Rights Commission Elizabeth “Marie” Garza was interviewed for appointment to the Human Rights Commission. 2. Council Roles in Emergency Management Fire Chief Lukin gave the staff report and answered questions of the council. 3. MCC Discussion Parks and Recreation Director Konewko gave the staff report and answered questions of the council. City Manager Ahl and Finance Director Bauman answered additional questions of the council. E. NEW BUSINESS None F. ADJOURNMENT Mayor Slawik adjourned the meeting at 6:48 p.m. Meeting Packet Page Number 1 of 236 E2 April 28, 2014 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, April 28, 2014 Council Chambers, City Hall Meeting No. 08-14 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:02 p.m. by Mayor Slawik. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA The following item was removed from the agenda: M2 Discussion on Allegations Against a Person Under the Authority of the City Council The following items were added to the agenda: N1 Cable Commission N2 Design Review Board N3 City Clean-Up N4 Recycling Yourself N5 Planning Commission N6 Metro Cities Annual Meeting N7 Resident Calls and Complaints Recorded and Resolved N8 3M Article N9 TAB and Gateway N10 Sound During Council Meetings and Commission Meetings Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. Mayor Slawik announced that City Manager Ahl will be retiring on May 30, 2014. E. APPROVAL OF MINUTES 1. Approval of April 14, 2014 City Council Meeting Minutes Meeting Packet Page Number 2 of 236 E2 April 28, 2014 City Council Meeting Minutes 2 Change the motion for item I1 to indicate that Councilmember Cardinal moved the motion. Councilmember Juenemann moved to approve the April 14, 2014 City Council Meeting Minutes as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Approval of Resolution Awarding 2013 Maplewood Heritage Award Mayor Slawik read the resolution awarding the 2013 Maplewood Heritage Award to Bob Jensen, Heritage Preservation Commission Member. Natural Resources Coordinator Gaynor gave the staff report. Historical Preservation Commission Chair, Peter Boulay addressed the council and extended his thanks to Mr. Jensen. Bob Jensen addressed the council and gave a brief history of the trail that came from St. Paul to Desoto then North to Duluth. Councilmember Juenemann moved to approve the Resolution for the 2013 Maplewood Heritage Award to Bob Jensen. Resolution 14-4-1056 RESOLUTION AWARDING THE 2013 MAPLEWOOD HERITAGE AWARD TO BOB JENSEN WHEREAS, Bob Jensen has lived in what is now the City of Maplewood since 2007, and prior to moving to Maplewood worked as a Project Manager for UFE, Inc.; and WHEREAS, Bob Jensen has been a member of the Maplewood Area Historical Society from 2009 to the present, served as Vice President of the Society from 2011 to 2012, and served as President of the Society from 2012 to the present; and WHEREAS, during his service to the Maplewood Area Historical Society, Bob Jensen has been instrumental in procuring and implementing grants for research and exhibits, overseeing consulting historians work on exhibits and research, improving the Society’s accounting system, researching Maplewood history, coordinating educational programs and historic walking tours, coordinating the rerouting of entry path at the Bruentrup Heritage Farm, planning and implementing installation of turf overflow parking area, and ensuring projects meet requirements of state and federal standards for historic research and preservation; and WHEREAS, the Heritage Preservation Commission has appreciated his experience, insights and good judgment; and WHEREAS, City of Maplewood staff has appreciated and benefited from his knowledge, guidance, dedication, and professionalism, especially with regards to understanding historic resources at Gladstone Savanna and Fish Creek, making contacts within the preservation community, and assistance with the Historic Context Study; and Meeting Packet Page Number 3 of 236 E2 April 28, 2014 City Council Meeting Minutes 3 WHEREAS, Bob Jensen has freely given of his wisdom, time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Bob Jensen has shown dedication to his duties and has consistently contributed his leadership and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota and its citizens that Bob Jensen is hereby extended the Maplewood Heritage Award. The Maplewood Heritage Award is an annual award recognizing an individual who has positively influenced our City’s past or strengthened the preservation of Maplewood history. Passed by the Maplewood City Council on April 28, 2014 Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Human Rights Commission Appointments City Manager Ahl gave the staff report. Councilmember Koppen moved to approve the Resolution to Appoint Elizabeth “Marie” Garza to the Human Rights Commission, term expiring 5/01/215. Resolution 14-4-1057 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individual, who has interviewed with the Maplewood City Council, to serve on the following commissions: Human Rights Commission Elizabeth “Marie” Garza, term expires May 1, 2015 Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Ramsey-Washington Metro Watershed District Presentation Cliff Aichinger, Administrator and Pamela Skinner, Board Member from the Ramsey- Washington Metro Watershed District addressed the council to give a presentation on water management issues and projects. G. CONSENT AGENDA Councilmember Koppen moved to approve agenda items G1-G6. Seconded by Councilmember Juenemann Ayes – All Meeting Packet Page Number 4 of 236 E2 April 28, 2014 City Council Meeting Minutes 4 The motion passed. 1. Approval of Claims Councilmember Koppen moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 294,680.21 Checks # 92320 thru # 92360 dated 04/15/14 thru 04/15/14 $ 287,046.69 Disbursements via debits to checking account dated 04/07/14 thru 04/11/14 $ 141,340.66 Checks # 92361 thru # 92404 dated 04/17/14 thru 04/22/14 $ 386,848.13 Disbursements via debits to checking account dated 04/14/14 thru 04/18/14 $ 1,109,915.69 Total Accounts Payable PAYROLL $ 518,838.70 Payroll Checks and Direct Deposits dated 04/11/14 $ 1,013.00 Payroll Deduction check # 9989963 thru # 9989965 dated 04/11/14 $ 519,851.70 Total Payroll $ 1,629,767.39 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of a Temporary Lawful Gambling Permit and Waiver of Permit Fee for the St. Paul East Parks Lions Club, 2020 White Bear Avenue Councilmember Koppen moved to approve the Temporary Lawful Gambling Permit for the St. Paul East Parks Lions Club for the Ramsey County Fair from July 9, 2014 through July 13, 2014 located at 2020 White Bear Avenue; and waive the fee for the Temporary On-Sale 3.2 Beer Permit for the same event. Seconded by Councilmember Juenemann Ayes – All The motion passed. Meeting Packet Page Number 5 of 236 E2 April 28, 2014 City Council Meeting Minutes 5 3. Approval of a Temporary Lawful Gambling Permit for Knights of Columbus #4145, 2999 Maplewood Drive Councilmember Koppen moved to approve the Temporary Lawful Gambling Permit for the Knights of Columbus #4145 on May 28, 2014 to be used at Gulden’s Restaurant located at 2999 Maplewood Drive. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Approval to Hire Consultant for Mechanical Design Work for the Replacement of the HVAC Unit at the MCC that Services the Pool Area Councilmember Koppen moved to approve the Mayor and City Manager to enter into a contract for services with SEH to design an HVAC unit for the MCC with a budget not to exceed $25,100. Seconded by Councilmember Juenemann Ayes – All The motion passed. 5. Approval of Cooperative Agreement (PW 2014-07) with Ramsey County for Signal System Replacement Councilmember Koppen moved to approve the Cooperative Agreement with Ramsey County for the Ramsey County Concrete Rehabilitation, City Project 14-08; and the Mayor and City Manager are authorized to sign the agreement signifying council approval. Minor revisions as approved by the City Attorney are authorized as needed for the agreement. Seconded by Councilmember Juenemann Ayes – All The motion passed. 6. Approval to Purchase Additional Office Furniture for Police Department Expansion Project Councilmember Koppen moved to approve the Purchase of Additional Office Furniture for the Police Department Expansion Project not to exceed $48,000. Seconded by Councilmember Juenemann Ayes – All The motion passed. H. PUBLIC HEARING 1. Approval of Amendments to the City’s Health Codes – First Reading Councilmember Juenemann moved to table this item until the first regular council meeting in July 2014. Meeting Packet Page Number 6 of 236 E2 April 28, 2014 City Council Meeting Minutes 6 Seconded by Councilmember Koppen Ayes – All The motion passed. I. UNFINISHED BUSINESS 1. Approval of Strategic Vision and Receiving Retreat Report Mayor Slawik reviewed the strategic goals the council set during the 2014 Council- Management Retreat. Barbara Strandell, retreat facilitator address the council and gave a brief overview of the retreat and answered questions of the council. Councilmember Juenemann moved to approve the Resolution establishing the 2015-2017 Strategic Goals. Resolution 14-4-1058 WHEREAS, on March 5, 2014, the City Council met in open session to plan and discuss the status of Maplewood issues and to determine a strategic vision for future years, and, WHEREAS, the Maplewood City Council heard presentations from the Maplewood Management Team, and WHEREAS, a summary report of the meeting has been prepared and presented by Facilitator Barbara Strandell of What Works, Inc. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby adopts said report from Barbara Strandell of What Works, Inc. as a summary of the 2014 City Council – Staff Annual Planning Retreat, and, further resolves that, Said Strategic Visions and Goals are hereby adopted for the City of Maplewood and shall be incorporated into overall planning directives and budget considerations: 1. Economic Development a. Set priorities and establish marketing and development plans for businesses in targeted areas: Maplewood Mall area, Hwy 36-English, vacancies at strip malls. Includes redevelopment efforts in Gladstone; begin visioning redevelopment options for areas of Century Avenue (Hwy 94 to Stillwater Road); Century Ave / Stillwater Road intersection, Larpenteur-Van Dyke-No. St. Paul Rd-White Bear Avenue. 2. Public Safety a. Areas of focus shall be unique services, Integrative Youth Development, Prevention, Education, Technology, Focused Service, Partnerships, Diverse Communities, and Innovation. b. Community Paramedics shall be explored along with completion of the Fire Department Program and Plan including selling and redevelopment of abandoned stations; building of the 3M station and development of the facility for Fire Training. Meeting Packet Page Number 7 of 236 E2 April 28, 2014 City Council Meeting Minutes 7 3. Financial Sustainability a. Continue / adapt financial and operational sustainability efforts including reduction of debt balance, maintain goal of bond rating at AA1 and set up reserve funds to maintain assets. b. Continue / adapt financial and operational sustainability efforts including current budget methods, continue facility upgrades and environmental considerations. 4. Parks and Recreation a. Do the necessary preparation work for a Parks Referendum. b. Put a financial plan in place for the Maplewood Community Center. 5. Energy Conservation and Environment a. Energy efficiency of entire city including all levels of government, businesses, residences and non-profits. b. Renewal energy sources for all of Maplewood. Begin to retrofit all City buildings in Maplewood. c. Expand recycling services to all of Maplewood. Seconded by Councilmember Koppen Ayes – All The motion passed. J. NEW BUSINESS None K. AWARD OF BIDS None L. VISITOR PRESENTATION 1. Bob Zick, North St. Paul Resident 2. John Wykoff, Maplewood Resident M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Ahl gave the update providing the council with upcoming meetings and events. 2. Discussion on Allegations Against a Person Under the Authority of the City Council (No Report) a. Intent to Close Meeting (§13D.05 subd.2b) This item was removed from the agenda. N. COUNCIL PRESENTATIONS 1. Cable Commission Councilmember Abrams informed the council that the next meeting for the Cable Meeting Packet Page Number 8 of 236 E2 April 28, 2014 City Council Meeting Minutes 8 Commission will be May 8, 2014. She reported about the business agreement that Comcast has entered into with Charter Communications. She also reported on the Shoreview hearings that she attended concerning the Comcast franchise negotiations. 2. Design Review Board Councilmember Abrams reported on the Community Design Review Board meeting she attended last week. 3. City Clean-Up Councilmember Juenemann reported on the huge success of the City Clean-Up Event that took place last Saturday, April 19th and thanked city staff for all of their efforts. 4. Recycling Yourself Councilmember Juenemann informed residents that April is officially organ donation month and encouraged everyone to sign up to be an organ donor when they renew their driver’s license. 5. Planning Commission Councilmember Cardinal reported on the Planning Commission meeting he attended last month. 6. Metro Cities Annual Meeting Councilmember Cardinal reported on the Metro Cities annual meeting he attended last Thursday. 7. Resident Calls and Complaints Recorded and Resolved Councilmember Cardinal asked if there was a way the City could report to the residents about how the City records and resolves complaints. This would not involve police or fire calls. 8. 3M Article Councilmember Cardinal reported on a 3M article in the Architecture Minnesota Magazine. 9. TAB and Gateway Mayor Slawik reported on TAB and Gateway. 10. Sound During Council Meetings and Commission Meetings Mayor Slawik expressed concern on the sound recordings for council and commission meetings. City Manager Ahl indicated that staff is working on the issue. O. ADJOURNMENT Meeting Packet Page Number 9 of 236 E2 April 28, 2014 City Council Meeting Minutes 9 Mayor Slawik adjourned the meeting at 8:40 p.m. Meeting Packet Page Number 10 of 236 F3 MEMORANDUM TO: Charles Ahl, City Manager FROM: Karen Guilfoile, Director Citizen Services SUBJECT: League of Women Voters 60 Year Anniversary – Presentation of Historical Booklet DATE: May 6, 2014 Introduction The League of Women Voters, a non-partisan political organization, encourages informed and active participation in government, works to increase understanding of major public policy issues, and influences public policy through education and advocacy. Last year, the Roseville, Maplewood and Falcon Heights Chapter celebrated its 60th anniversary. As part of the celebration the Chapter decided to take a comprehensive look at their accomplishments and publish a booklet chronicling those accomplishments. Former state Rep. Mindy Greiling, a long-time League member who coordinated the development of the booklet, stated: “We wanted personal stories, so we interviewed 13 members who were active in the late 1960s and the 1970s. Some of their stories are hilarious, some serious, some revealing a very different era. But what hasn’t changed is our commitment to our communities, our concern for the democratic process, and our firm belief that we can make a difference.” The 24-page booklet, titled "Meddlers, Activists and Watchdogs," was produced with grants from the Roseville Community Fund of the North Suburban Community Foundation and the League of Women Voters Education Fund. It is available at the Maplewood and Roseville historical societies, the Roseville and Maplewood public libraries, and the Roseville, Maplewood and Falcon Heights city halls. The booklet and all interviews are also available at the chapter’s website, www.romafh.org. Recommendation No action is required. Meeting Packet Page Number 11 of 236 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Michael Thompson, Director of Public Works / City Engineer DATE: April 29, 2014 SUBJECT: Approval of Resolution Recognizing National Public Works Week: May 18-24, 2014 Introduction The council will consider adopting a resolution recognizing National Public Works Week: May 18-24, 2014. Background This is an opportunity to recognize the importance public works plays in the daily lives of residents. Whether plowing snow, maintaining roads, ensuring the sewer systems are flowing, prepping park fields, engineering new streets & utilities, or responding to public concerns… each is a key component in providing quality services to the residents of Maplewood. At times many of these important tasks are taken for granted. This is an opportunity to recognize public works and its vital contributions to improving quality of life both nationally and within Maplewood. I would also like to recognize the City of Maplewood’s Public Works staff for its dedication in enhancing the health, safety, and quality of life for all of our residents. The dedicated group of Maplewood public works servants is as follows: NAME YEARS OF SERVICE ADAMS, DAVE 6 BRINK, TROY 13 BUCKLEY, BRENT 8 BURLINGAME, NATE 7 CHRISTENSON, SCOTT 7 CORTESI, LU 2 DEBILZAN, TOM 15 DUCHARME, JOHN 25 EDGE, DOUG 20 ENGSTROM, ANDY 11 FARR, LARRY 9 HAAG, MARK 14 HAMRE, MILES 3 HAYS, TAMARA 3 HINNENKAMP, GARY 21 JAHN, DAVID 27 JAROSCH, JON 9 F4 Meeting Packet Page Number 12 of 236 JONES, DON 15 LINDBLOM, RANDY 26 LOVE, STEVE 6 MEISSNER, BRENT 6 NAGEL, BRYAN 26 NAUGHTON, JOHN 13 NORDQUIST, RICHARD 20 ORE, JORDAN 3 OSWALD, ERICK 27 PRIEM, STEVEN 18 RUIZ, RICARDO 3 RUNNING, BOB 9 SCHULTZ, SCOTT 16 SINDT, ANDREA 1 TEVLIN, TODD 13 WILBER, JEFF 2 WOEHRLE, MATT 9 XIONG, BOON 1 Budget Impact None Recommendation It is recommended that the City Council adopt the attached resolution recognizing National Public Works Week: May 18-24. Attachment 1. Resolution F4 Meeting Packet Page Number 13 of 236 CITY OF MAPLEWOOD PROCLAMATION PUBLIC WORKS WEEK May 18 through May 24, 2014 WHEREAS, public works services provided in our community are an integral part of our citizens’ everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as buildings, drinking water, sewers, streets and highways, traffic safety and water quality; and WHEREAS, the health, safety and comfort of this community greatly depends on these facilities and services; and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and construction, is vitally dependent upon the efforts and skills of all public works professionals; and NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council hereby proclaim the week of May 18 through May 24, 2014 as Public Works Week and encourages all citizens and civic organizations to acquaint themselves with the various aspects of public works service delivery and to recognize the contributions made by public works professionals every day to our health, safety, comfort, and quality of life. CITY OF MAPLEWOOD CITY COUNCIL By: __________________________ Its Mayor Attest: ________________________ Its Clerk Motion made by: Seconded by: Those in favor: Those against: Dated: CERTIFICATION I, ____________, Clerk of the City of Maplewood, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Maplewood, Minnesota, in a regular meeting thereof assembled this 12th day of May, 2014. _____________________________ __________________, City Clerk F4, Attachment 1 Meeting Packet Page Number 14 of 236 TO:Chuck Ahl, City Manager FROM:Gayle Bauman, Finance Director DATE: SUBJECT:Approval of Claims 1,027,623.96$ Checks #92405 thru # 92443 dated 04/29/14 282,226.49$ Disbursements via debits to checking account dated 04/21/14 thru04/25/14 253,259.60$ Checks #92444 thru # 92483 dated 04/30/14 thru 05/06/14 295,023.60$ Disbursements via debits to checking account dated 04/28/14 thru 05/02/14 1,858,133.65$ Total Accounts Payable 518,192.21$ Payroll Checks and Direct Deposits dated 04/25/14 1,276.15$ Payroll Deduction check # 9989980 thru # 9989983 dated 04/25/14 519,468.36$ Total Payroll 2,377,602.01$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL MEMORANDUM May 12, 2014 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: G1 Meeting Packet Page Number 15 of 236 Check Description Amount 92405 04206 ATTORNEY SRVS FEES/RENT - MAY 15,766.67 92406 02728 PROJ 12-14 PROF SRVS THRU 3/31 21,079.60 02728 PROJ 14-01 PROF SRVS THRU 3/31 19,175.36 02728 PROJ 09-08 PROF SRVS THRU 3/31 959.30 92407 00985 WASTEWATER - MAY 230,271.57 92408 01337 RANGE USE ON JAN 17 120.00 92409 01409 PROJ 14-04 ENG STANDARDS UPDATES 1,479.53 01409 MCC ASSET MGMT ASSESSMENT 1,365.00 01409 PROJ 13-11 CARMAX - MISC SRVS 182.04 92410 01463 MCC MASSAGES - MARCH 1 - 15 872.50 01463 MCC MASSAGES - MARCH 16 - 31 677.00 92411 01574 BITUMINOUS MATERIALS ~827.70 92412 03828 PARTS FOR GROOMER UNIT 656 568.24 92413 01190 ELECTRIC & GAS UTILITY 8,179.99 01190 ELECTRIC & GAS UTILITY 3,105.75 01190 ELECTRIC & GAS UTILITY 574.39 01190 FIRE SIRENS 51.82 92414 00100 ARMER PROGRAMMING UPGRADE 3,205.00 92415 05316 DAY TRIP FOR PLAY AND DINNER 377.50 92416 00412 ENROLLMENT LEADERSHIP GROWTH 600.00 00412 ENROLLMENT LEADERSHIP GROWTH 600.00 92417 05333 MAPLEWOOD COMMUNITY SURVEY #3 5,262.50 05333 MAPLEWOOD COMMUNITY SURVEY #4 2,105.50 92418 05313 BUSINESS CARD ORDER 132.81 92419 05348 PROJ 09-09 BID PACKAGE 5 98,229.00 92420 03751 MCC PERFORMANCE APRIL 19 FINAL PMT 268.50 92421 01175 MONTHLY UTILITIES - MARCH 2,738.99 01175 FIBER OPTIC ACCESS CHG - APRIL 1,000.00 92422 00001 GRUETT - PD STREET ASSESSMENT 3,200.00 92423 00001 THOMASON - PD STREET ASSESSMENT 2,180.00 92424 00001 DUFNER - PD STREET ASSESSMENT 1,910.00 92425 00001 PHOENIX RES-PD STREET ASSESSMENT 1,910.00 92426 00001 REFUND P MATEYKA ON-SALE LIQ LIC 1,750.00 00001 REFUND P MATEYKA FOOD EST LIC 504.75 92427 00001 PHOENIX RES-PD STREET ASSESSMENT 1,245.00 92428 00001 REFUND C MERCADO TRANS MEDIC PT 1,226.00 92429 00001 REFUND H UGALDE TRANS MEDIC PT 271.39 92430 00001 REFUND HOME ENERGY MECH PERMIT 133.00 00001 REFUND HOME ENERGY ELECT PERMIT 33.00 92431 00001 REFUND J CUNNINGHAM MEMBER DIFF 42.58 92432 00001 REFUND D KIVEL DIFF MEMBERSHIP 17.14 92433 04276 CLASS INSTRUCTION FEE 1/30-3/6 612.00 04276 CLASS INSTRUCTION FEE 1/25-3/1 357.00 04276 CLASS INSTRUCTION FEE 11/2-12/14 204.00 04276 CLASS INSTRUCTION FEE 9/19-10/24 153.00 92434 01270 SERVICE AGRMT 10/13-3/14 FOLDING 150.00 92435 01345 PROJ 09-08 RECRODING FEES 52.70 01345 PROJ 09-08 RECRODING FEES 51.00 01345 PROJ 02-07 RECORDING FEES 46.00 92436 02001 PHONE SERVICE - APRIL 2,353.75 92437 05347 REGISTRATION FEE - CERT TRIALS 200.00 92438 01836 PROJ 09-08 SPRWS WATER IMPROVE 41,668.50 01836 PROJ 09-09 SPRWS WATER IMPROVE 5,048.17 04/29/2014 RAMSEY COUNTY 04/29/2014 CITY OF ROSEVILLE 04/29/2014 USPCA REGION 18 ST PAUL POLICE CA 04/29/2014 ST PAUL, CITY OF 04/29/2014 RAMSEY COUNTY 04/29/2014 RAMSEY COUNTY 04/29/2014 PARTNERS IN EDUCATION INC 04/29/2014 PARTNERS IN EDUCATION INC 04/29/2014 PITNEY BOWES INC 04/29/2014 ONE TIME VENDOR 04/29/2014 PARTNERS IN EDUCATION INC 04/29/2014 PARTNERS IN EDUCATION INC 04/29/2014 ONE TIME VENDOR 04/29/2014 ONE TIME VENDOR 04/29/2014 ONE TIME VENDOR 04/29/2014 ONE TIME VENDOR 04/29/2014 ONE TIME VENDOR 04/29/2014 ONE TIME VENDOR 04/29/2014 ONE TIME VENDOR 04/29/2014 ONE TIME VENDOR 04/29/2014 ONE TIME VENDOR 04/29/2014 ONE TIME VENDOR 04/29/2014 ONE TIME VENDOR 04/29/2014 ONE TIME VENDOR 04/29/2014 MONROE CROSSING 04/29/2014 CITY OF NORTH ST PAUL 04/29/2014 CITY OF NORTH ST PAUL 04/29/2014 ETC INSTITUTE 04/29/2014 GRAPHIC DESIGN, INC. 04/29/2014 KIDDE FIRE TRAINERS, INC. 04/29/2014 DONALD SALVERDA & ASSOCIATES 04/29/2014 ETC INSTITUTE 04/29/2014 XCEL ENERGY 04/29/2014 ANCOM COMMUNICATIONS INC 04/29/2014 DAYTRIPPERS DINNER THEATRE 04/29/2014 XCEL ENERGY 04/29/2014 SISTER ROSALIND GEFRE 04/29/2014 T A SCHIFSKY & SONS, INC 04/29/2014 TURFWERKS 04/29/2014 DONALD SALVERDA & ASSOCIATES 04/29/2014 KIMLEY-HORN & ASSOCIATES INC 04/29/2014 KIMLEY-HORN & ASSOCIATES INC 04/29/2014 KIMLEY-HORN & ASSOCIATES INC Check Register City of Maplewood 04/25/2014 Date Vendor 04/29/2014 H A KANTRUD 04/29/2014 METROPOLITAN COUNCIL 04/29/2014 ST PAUL, CITY OF 04/29/2014 S E H 04/29/2014 S E H 04/29/2014 SISTER ROSALIND GEFRE 04/29/2014 RAMSEY COUNTY-PROP REC & REV 04/29/2014 S E H 04/29/2014 XCEL ENERGY 04/29/2014 XCEL ENERGY G1, Attachment 1 Meeting Packet Page Number 16 of 236 92438 01836 ASPHALT HOT MIX FOR PATCHING 746.00 01836 RADIO MAINT & SERVICE 116.43 01836 POSTCARDS & POSTERS - MARKETING 41.80 01836 POSTCARDS & POSTERS - MARKETING 37.00 01836 POSTCARDS & POSTERS - MARKETING 37.00 01836 POSTCARDS & POSTERS - MARKETING 37.00 01836 POSTCARDS & POSTERS - MARKETING 37.00 01836 POSTCARDS & POSTERS - MARKETING 37.00 92439 04814 REIMB FOR LODGING 3/31 93.27 92440 04104 MCC AHU-5 FAN MOTOR REPLACEMENT 2,715.00 92441 01725 INSURANCE FEE 217.00 92442 05220 PROJ 09-09 BID PKG 5 PMT#4 199,825.56 05220 PROJ 09-09 BID PKG 5 PMT#5 198,053.26 92443 05349 PROJ 09-09 BURN RM LINER PMT#1 140,535.40 04/29/2014 ST PAUL, CITY OF 04/29/2014 ST PAUL, CITY OF 04/29/2014 ST PAUL, CITY OF 04/29/2014 ST PAUL, CITY OF 04/29/2014 ST PAUL, CITY OF 04/29/2014 ST PAUL, CITY OF 04/29/2014 ST PAUL, CITY OF 04/29/2014 ST PAUL, CITY OF 04/29/2014 BRIAN TAUZELL 1,027,623.96 39 Checks in this report. 04/29/2014 TRANE U.S. INC. 04/29/2014 VOLUNTEER FIREFIGHTER'S 04/29/2014 WEBER, INC. 04/29/2014 WEBER, INC. 04/29/2014 WHP TRAININGTOWERS G1, Attachment 1 Meeting Packet Page Number 17 of 236 Settlement Date Payee Description Amount 4/21/2014 MN State Treasurer Drivers License/Deputy Registrar 56,000.27 4/21/2014 MN Dept of Revenue Fuel Tax 477.95 4/22/2014 MN State Treasurer Drivers License/Deputy Registrar 21,642.17 4/23/2014 MN State Treasurer Drivers License/Deputy Registrar 41,617.14 4/24/2014 MN State Treasurer Drivers License/Deputy Registrar 23,686.55 4/24/2014 ING - State Plan Deferred Compensation 30,511.00 4/25/2014 MN State Treasurer Drivers License/Deputy Registrar 101,048.76 4/25/2014 MN Dept of Natural Resources DNR electronic licenses 1,382.50 4/25/2014 Optum Health DCRP & Flex plan payments 1,846.15 4/25/2014 ICMA (Vantagepointe)Deferred Compensation 4,014.00 282,226.49 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachment 1 Meeting Packet Page Number 18 of 236 Check Description Amount 92444 00396 BACKGROUND CHECKS 1,022.00 92445 01936 REIMB FOR INTERNET & MILEAGE 353.14 92446 02149 MARKETING & ADVERTISING - APRIL 4,000.00 92447 00353 CITATION ENVELOPES 358.75 92448 01085 MONTHLY PREMIUM - MAY 2,998.55 92449 01819 LOCAL PHONE SERVICE 03/15 - 04/14 708.09 92450 01409 PDEP PROJ CONSULTING FEES 10,218.27 92451 01455 SECURITY OFFICER FOR MCC APRIL 25 245.00 92452 02274 SPRINT SRVS 03/15 - 04/14 1,114.17 92453 01546 PERSONAL TRAINER UNIFORMS 138.00 92454 05305 CONTRACT 500-0264726 184.60 05305 CONTRACT 500-0395052 128.57 05305 CONTRACT 500-0264717 105.75 05305 CONTRACT 500-0264705 67.04 92455 03334 WINTER PATCHING MATERIALS 195.00 03334 WINTER PATCHING MATERIALS 153.40 03334 WINTER PATCHING MATERIALS 146.90 92456 01190 ELECTRIC & GAS UTILITY 24,586.14 92457 00132 WORK SHIRTS 3,558.60 92458 04848 MONTHLY PREMIUM - MAY 274.79 92459 05339 STORAGE TRAILER RENTAL FOR PDEP 250.00 92460 00338 SUPPORT CONTRACT FOR LASERFICHE 6,196.00 92461 02743 SECURITY OFFICER FOR MCC APRIL 26 157.50 92462 02929 LTC MONTHLY PREMIUM - MAY 366.84 92463 00644 MONTHLY PREMIUM - MAY 12,168.40 92464 04992 2013 AUDIT 8,000.00 92465 04900 CEILING DRAPING FOR 4/25 WEDDING 400.00 92466 00891 MEMBERSHIP DUES - M COLEMAN 45.00 92467 00932 BAKERY FOR RESALE - MARCH 210.60 92468 03818 MONTHLY PREMIUM - MAY 164,514.49 92469 01126 MONTHLY PREMIUM - MAY 496.00 92470 00001 REFUND K GREENE TRANS MEDIC 1,453.00 92471 00001 REFUND BROWN FAMILY MEMBERSHIP 384.24 92472 00001 REFUND B RANSOM BANQUET ROOM 105.00 92473 00001 REFUND NEW LIFE ACADEMY OVERPD 100.00 92474 00001 REFUND M DEVALLIER HP BENEFIT 60.00 92475 00001 REFUND SEMLAK BCBS BENEFIT 40.00 92476 00001 REFUND W STAHLMANN MEDICA 40.00 92477 04019 CHARITABLE GAMBLING - FLOWER FUND 250.00 92478 01341 ASSOC ANNUAL BANQUET (4)64.00 92479 01418 CONCESSIONS 291.58 01418 PROGRAM SUPPLIES 240.84 92480 00006 REFUND R SATACK - HP BENEFIT 100.00 92481 01836 PRINTING FEES FOR MARKETING 290.64 01836 PRINTING FEES FOR MARKETING 81.00 01836 PRINTING FEES FOR MARKETING 57.75 01836 PRINTING FEES FOR MARKETING 21.80 92482 00529 LTD PLAN 4043120-2 - MAY 3,348.76 00529 STD PLAN 4043120-1 - MAY 2,609.40 92483 04357 SERVICE TO EMS EQUIPMENT 360.0005/06/2014 UNIVERSAL HOSPITAL SRVS, INC. 05/06/2014 ST PAUL, CITY OF 05/06/2014 UNION SECURITY INSURANCE CO 05/06/2014 UNION SECURITY INSURANCE CO 253,259.60 40 Checks in this report. 05/06/2014 ST PAUL, CITY OF 05/06/2014 ST PAUL, CITY OF 05/06/2014 ST PAUL, CITY OF 05/06/2014 SAM'S CLUB DIRECT 05/06/2014 SAM'S CLUB DIRECT 05/06/2014 SILVER FIT 05/06/2014 ONE TIME VENDOR 05/06/2014 DICK PETERSON 05/06/2014 RAMSEY CO FIRE CHIEFS ASSN 05/06/2014 ONE TIME VENDOR 05/06/2014 ONE TIME VENDOR 05/06/2014 ONE TIME VENDOR 05/06/2014 ONE TIME VENDOR 05/06/2014 ONE TIME VENDOR 05/06/2014 ONE TIME VENDOR 05/06/2014 MAPLEWOOD BAKERY 05/06/2014 MEDICA 05/06/2014 NCPERS MINNESOTA 05/06/2014 KERN, DEWENTER, VIERE, LTD 05/06/2014 LASTING IMPRESSIONS BY AMY LLC 05/06/2014 M A M A 05/06/2014 RICHARD DOBLAR 05/06/2014 GLTC PREMIUM PAYMENTS 05/06/2014 HEALTHPARTNERS 05/06/2014 AVESIS 05/06/2014 CHRIS MASTELL TRAILER RENTALS 05/06/2014 CRABTREE COMPANIES INC. 05/06/2014 UNIQUE PAVING MATERIALS CORP 05/06/2014 XCEL ENERGY 05/06/2014 ASPEN MILLS 05/06/2014 TOSHIBA FINANCIAL SERVICES 05/06/2014 UNIQUE PAVING MATERIALS CORP 05/06/2014 UNIQUE PAVING MATERIALS CORP 05/06/2014 TOSHIBA FINANCIAL SERVICES 05/06/2014 TOSHIBA FINANCIAL SERVICES 05/06/2014 TOSHIBA FINANCIAL SERVICES 05/06/2014 MICHAEL SHORTREED 05/06/2014 SPRINT 05/06/2014 SUBURBAN SPORTSWEAR 05/06/2014 MN LIFE INSURANCE 05/06/2014 PAETEC 05/06/2014 S E H 05/06/2014 CHAD BERGO 05/06/2014 HEIDI CAREY 05/06/2014 CURTIS 1000, INC. - MINNESOTA Check Register City of Maplewood 05/01/2014 Date Vendor 04/30/2014 MN DEPT OF PUBLIC SAFETY G1, Attachment 1 Meeting Packet Page Number 19 of 236 Settlement Date Payee Description Amount 4/28/2014 MN State Treasurer Drivers License/Deputy Registrar 67,938.66 4/28/2014 US Bank VISA One Card*Purchasing card items 55,117.72 4/28/2014 U.S. Treasurer Federal Payroll Tax 98,978.63 4/28/2014 P.E.R.A.P.E.R.A.94,286.22 4/29/2014 MN State Treasurer Drivers License/Deputy Registrar 35,248.66 4/29/2014 MN State Treasurer State Payroll Tax 20,525.78 4/29/2014 MidAmerica - ING HRA Flex plan 17,081.33 4/29/2014 Labor Unions Union Dues 3,585.00 4/30/2014 MN State Treasurer Drivers License/Deputy Registrar 35,775.30 5/1/2014 MN State Treasurer Drivers License/Deputy Registrar 50,163.07 5/1/2014 US Bank Merchant Services Credit Card Billing fee 72.94 5/2/2014 MN State Treasurer Drivers License/Deputy Registrar 42,106.08 5/2/2014 Optum Health DCRP & Flex plan payments 784.08 5/2/2014 MN Dept of Natural Resources DNR electronic licenses 992.00 522,655.47 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachment 1 Meeting Packet Page Number 20 of 236 Transaction Date Posting Date Merchant Name Transaction Amount Name 04/18/2014 04/21/2014 RUN N FUN $112.00 CLINT ABEL 04/18/2014 04/21/2014 BOARD OF AELSLAGID $134.50 R CHARLES AHL 04/21/2014 04/22/2014 U OF M CCE NONCREDIT $235.00 R CHARLES AHL 04/24/2014 04/29/2014 GRAND VIEW LODGE & TENNIS $254.75 R CHARLES AHL 04/25/2014 04/28/2014 UNIFORMS UNLIMITED INC.$17.10 MARK ALDRIDGE 04/17/2014 04/21/2014 OFFICE DEPOT #1090 $51.28 REGAN BEGGS 04/29/2014 05/01/2014 OFFICE DEPOT #1090 $73.43 REGAN BEGGS 04/30/2014 05/02/2014 OFFICE DEPOT #1090 $105.80 REGAN BEGGS 04/19/2014 04/21/2014 UNIFORMS UNLIMITED INC.$32.50 STANLEY BELDE 04/24/2014 04/28/2014 APPLE STORE #R054 $10.72 CHAD BERGO 04/24/2014 04/28/2014 APPLE STORE #R054 $62.12 CHAD BERGO 04/28/2014 04/29/2014 BESTBUY.COM 00009944 $0.02 CHAD BERGO 04/28/2014 04/29/2014 BESTBUY.COM 00009944 $2,024.61 CHAD BERGO 04/30/2014 05/02/2014 IMPARK 00200149 $10.00 CHAD BERGO 04/25/2014 04/28/2014 CUB FOODS #1599 $21.13 OAKLEY BIESANZ 05/01/2014 05/02/2014 TARGET 00011858 $26.97 NEIL BRENEMAN 04/23/2014 04/25/2014 VERIZON WRLS N7845-01 $128.51 TROY BRINK 04/24/2014 04/25/2014 U OF M PARKING AND TRANS $6.00 TROY BRINK 04/22/2014 04/24/2014 RED WING SHOE STORE $212.49 BRENT BUCKLEY 04/30/2014 05/01/2014 TARGET 00011858 $24.00 NATHAN BURLINGAME 04/30/2014 05/01/2014 MILLS FLEET FARM #2,700 $35.97 NATHAN BURLINGAME 04/23/2014 04/24/2014 03.WWW.ELREYJESUS.ORG $1.00 SARAH BURLINGAME 04/22/2014 04/24/2014 COPS PLUS, INC $95.68 DAN BUSACK 05/01/2014 05/02/2014 UNIFORMS UNLIMITED INC.$224.00 DANIEL BUSACK 04/23/2014 04/24/2014 EMERGENCY AUTOMOTIVE $133.00 JOHN CAPISTRANT 04/29/2014 04/30/2014 EVEREST EMERGENCY VEHICL $18.54 JOHN CAPISTRANT 04/17/2014 04/21/2014 SPRINT STORE #226 $85.67 NICHOLAS CARVER 04/23/2014 04/25/2014 SPRINT STORE #226 $53.55 NICHOLAS CARVER 04/28/2014 04/28/2014 INT'L CODE COUNCIL INC $34.23 NICHOLAS CARVER 04/18/2014 04/21/2014 HENRIKSEN ACE HARDWARE ($11.99)SCOTT CHRISTENSON 04/18/2014 04/21/2014 KNOWLAN'S MARKET #2 $20.66 SCOTT CHRISTENSON 04/23/2014 04/25/2014 THE HOME DEPOT 2801 $71.82 SCOTT CHRISTENSON 04/28/2014 04/30/2014 INTERNATIONAL CHEMTEX $33.56 SCOTT CHRISTENSON 04/28/2014 04/30/2014 INTERNATIONAL CHEMTEX $502.52 SCOTT CHRISTENSON 04/29/2014 04/30/2014 VIKING ELECTRIC-CREDIT DE ($139.86)SCOTT CHRISTENSON 04/29/2014 04/30/2014 VIKING ELECTRIC-CREDIT DE $103.19 SCOTT CHRISTENSON 04/23/2014 04/25/2014 HOLIDAY STNSTORE 0309 $53.50 KERRY CROTTY 04/18/2014 04/21/2014 USPS 26833800033400730 $17.45 CHARLES DEAVER 04/23/2014 04/25/2014 THE HOME DEPOT 2810 $19.25 CHARLES DEAVER 04/24/2014 04/29/2014 BULBTRONICS INC FARMINGDA ($37.53)CHARLES DEAVER 04/29/2014 04/30/2014 MENARDS 3022 $7.69 CHARLES DEAVER 04/18/2014 04/21/2014 JOHN DEERE LANDSCAPES530 ($111.30)THOMAS DEBILZAN 04/18/2014 04/21/2014 JOHN DEERE LANDSCAPES530 $103.90 THOMAS DEBILZAN 04/29/2014 04/30/2014 CC MILITARY SURPLU $31.46 JOSEPH DEMULLING 04/18/2014 04/21/2014 PET FOOD EXPERTS $1,669.90 RICHARD DOBLAR 04/24/2014 04/24/2014 TI *TASER INTL $610.96 RICHARD DOBLAR 04/24/2014 04/25/2014 BEST BUY MHT 00000109 $37.49 RICHARD DOBLAR 04/22/2014 04/24/2014 COMMERCIAL POOL & SPA SUP $175.65 TOM DOUGLASS 04/23/2014 04/25/2014 THE HOME DEPOT 2801 $34.44 TOM DOUGLASS 04/26/2014 04/28/2014 TABLE TOTER, INC $162.55 TOM DOUGLASS 04/30/2014 05/01/2014 CONTINENTAL RESEARCH COR $497.85 TOM DOUGLASS 05/01/2014 05/02/2014 HENRIKSEN ACE HARDWARE $10.47 TOM DOUGLASS 04/24/2014 04/24/2014 AMAZON.COM $34.95 JOHN DUCHARME 04/18/2014 04/21/2014 UNIFORMS UNLIMITED INC.$256.84 MICHAEL DUGAS 04/26/2014 04/28/2014 ST JOSEPH'S HOSPITAL $34.10 MICHAEL DUGAS G1, Attachment 1 Meeting Packet Page Number 21 of 236 04/30/2014 05/01/2014 SHARROW LIFTING PRODUCTS $105.00 DOUG EDGE 04/30/2014 05/01/2014 MILLS FLEET FARM #2,700 $10.55 DOUG EDGE 04/30/2014 05/02/2014 SEARS ROEBUCK 1122 $74.96 DOUG EDGE 04/23/2014 04/24/2014 BEST BUY MHT 00000109 $21.41 THOMAS EKSTRAND 04/28/2014 04/29/2014 BEST BUY MHT 00000109 $107.10 ANDREW ENGSTROM 04/19/2014 04/21/2014 UNIFORMS UNLIMITED INC.$325.98 VIRGINIA ERICKSON 04/23/2014 04/24/2014 TARGET 00011858 $9.42 PAUL E EVERSON 04/18/2014 04/21/2014 WW GRAINGER $345.08 LARRY FARR 04/18/2014 04/23/2014 WW GRAINGER ($421.21)LARRY FARR 04/21/2014 04/22/2014 MENARDS 3022 ($69.18)LARRY FARR 04/21/2014 04/22/2014 STATE SUPPLY $439.89 LARRY FARR 04/21/2014 04/22/2014 MENARDS 3022 $5.75 LARRY FARR 04/24/2014 04/25/2014 CINTAS 470 $25.00 LARRY FARR 04/26/2014 04/28/2014 MENARDS 3022 $11.51 LARRY FARR 04/29/2014 04/30/2014 MENARDS 3022 $47.99 LARRY FARR 04/30/2014 05/01/2014 METROPOLITAN MECHANICAL $791.00 LARRY FARR 05/01/2014 05/02/2014 CINTAS 470 $82.76 LARRY FARR 04/18/2014 04/21/2014 TARGET 00024067 $34.36 SHANN FINWALL 04/18/2014 04/21/2014 CARIBOU COFFEE CO #1152 $25.69 SHANN FINWALL 04/19/2014 04/21/2014 DOROTHY ANN BAKERY & CAFE $27.00 SHANN FINWALL 04/30/2014 05/01/2014 BRO-TEX, INC.$250.00 SHANN FINWALL 04/21/2014 04/21/2014 COMCAST CABLE COMM $54.00 MYCHAL FOWLDS 04/19/2014 04/21/2014 IDU*INSIGHT PUBLIC SEC $859.15 NICK FRANZEN 04/22/2014 04/22/2014 AMAZON.COM $559.96 NICK FRANZEN 04/26/2014 04/28/2014 IDU*INSIGHT PUBLIC SEC $69.74 NICK FRANZEN 04/26/2014 04/28/2014 IDU*INSIGHT PUBLIC SEC $266.38 NICK FRANZEN 04/29/2014 04/30/2014 SHI CORP $244.00 NICK FRANZEN 04/30/2014 05/01/2014 AWL*PEARSON EDUCATION $47.98 NICK FRANZEN 04/30/2014 05/01/2014 AMAZON MKTPLACE PMTS $73.17 NICK FRANZEN 05/01/2014 05/01/2014 AMAZON MKTPLACE PMTS $77.29 NICK FRANZEN 04/18/2014 04/21/2014 UNIFORMS UNLIMITED INC.$76.49 DEREK FRITZE 04/23/2014 04/24/2014 DICK'S CLOTHING&SPORTING $99.99 DEREK FRITZE 04/21/2014 04/22/2014 BACHMAN'S INC #0004 $13.65 VIRGINIA GAYNOR 04/28/2014 04/29/2014 LORMAN EDUCATION SERVICE $458.00 KAREN GUILFOILE 04/29/2014 05/01/2014 VERIZON WRLS M3099-01 $455.24 KAREN GUILFOILE 04/17/2014 04/21/2014 THE HOME DEPOT 2801 $37.46 MARK HAAG 04/23/2014 04/25/2014 VERIZON WRLS N7845-01 $53.55 MARK HAAG 04/23/2014 04/25/2014 MILLS FLEET FARM #2,700 $52.38 MARK HAAG 04/28/2014 04/29/2014 VIKING INDUSTRIAL CENTER $812.04 MARK HAAG 04/30/2014 05/01/2014 FASTENAL COMPANY01 $85.28 MARK HAAG 04/29/2014 04/30/2014 HENRIKSEN ACE HARDWARE $9.07 MILES HAMRE 04/23/2014 04/24/2014 HENRIKSEN ACE HARDWARE $5.99 TAMARA HAYS 04/30/2014 05/01/2014 JOHN DEERE LANDSCAPES530 $43.98 TAMARA HAYS 04/30/2014 05/02/2014 THE HOME DEPOT 2801 $4.97 TAMARA HAYS 04/21/2014 04/23/2014 THE HOME DEPOT 2801 $152.78 GARY HINNENKAMP 04/25/2014 04/28/2014 HENRIKSEN ACE HARDWARE $19.44 GARY HINNENKAMP 04/29/2014 04/30/2014 HENRIKSEN ACE HARDWARE $7.49 GARY HINNENKAMP 04/29/2014 04/30/2014 MENARDS 3059 $56.95 GARY HINNENKAMP 05/01/2014 05/02/2014 HENRIKSEN ACE HARDWARE $10.47 GARY HINNENKAMP 04/20/2014 04/21/2014 COMCAST CABLE COMM $83.89 RON HORWATH 04/23/2014 04/23/2014 COMCAST CABLE COMM $326.32 RON HORWATH 04/29/2014 04/29/2014 TARGET.COM *$43.46 RON HORWATH 04/29/2014 05/01/2014 DOLRTREE 3150 00031500 $26.78 RON HORWATH 04/18/2014 04/21/2014 DALCO ENTERPRISES, INC $741.70 DAVID JAHN 04/17/2014 04/21/2014 OFFICE MAX $66.85 TOM KALKA 04/18/2014 04/21/2014 THE UPS STORE 2171 $9.92 TOM KALKA G1, Attachment 1 Meeting Packet Page Number 22 of 236 04/24/2014 04/25/2014 FIRST SHRED $59.40 LOIS KNUTSON 04/28/2014 04/30/2014 OFFICE DEPOT #1090 $200.04 LOIS KNUTSON 04/29/2014 04/30/2014 NOODLESANDCOMPANYONLIN $86.19 LOIS KNUTSON 04/22/2014 04/24/2014 HP HOME STORE $83.53 JASON KREGER 04/23/2014 04/25/2014 OFFICE MAX $96.38 JASON KREGER 04/23/2014 04/25/2014 THE HOME DEPOT 2801 $85.64 JASON KREGER 04/24/2014 04/28/2014 THE HOME DEPOT 2801 $53.24 JASON KREGER 04/26/2014 04/28/2014 THE HOME DEPOT 2801 $69.67 JASON KREGER 04/28/2014 04/30/2014 OFFICE MAX $51.36 JASON KREGER 04/30/2014 05/01/2014 CDW GOVERNMENT $257.54 JASON KREGER 05/01/2014 05/02/2014 RADIOSHACK COR00161455 $26.77 JASON KREGER 04/22/2014 04/23/2014 BATTERIES PLUS #31 $56.56 NICHOLAS KREKELER 04/22/2014 04/23/2014 UNIFORMS UNLIMITED INC.$118.85 NICHOLAS KREKELER 04/28/2014 04/29/2014 PETSMART INC 461 $85.61 NICHOLAS KREKELER 04/28/2014 04/29/2014 MENARDS 3059 $51.36 NICHOLAS KREKELER 04/21/2014 04/22/2014 UNIFORMS UNLIMITED INC.($1,151.99)DAVID KVAM 04/21/2014 04/22/2014 UNIFORMS UNLIMITED INC.$1,151.99 DAVID KVAM 04/22/2014 04/23/2014 UNIFORMS UNLIMITED INC.$628.99 DAVID KVAM 04/22/2014 04/23/2014 UNIFORMS UNLIMITED INC.$10.00 DAVID KVAM 04/28/2014 04/29/2014 BEST BUY MHT 00000109 $128.52 RANDY LINDBLOM 04/18/2014 04/21/2014 UNIFORMS UNLIMITED INC.$149.85 STEVE LUKIN 04/20/2014 04/21/2014 REPUBLIC SERVICES TRASH $138.36 STEVE LUKIN 04/25/2014 04/29/2014 ASPEN MILLS INC.$118.50 STEVE LUKIN 04/29/2014 04/30/2014 CELLAIRIS $42.84 STEVE LUKIN 04/29/2014 04/30/2014 UNIFORMS UNLIMITED INC.$54.64 STEVE LUKIN 04/30/2014 05/01/2014 MENARDS 3059 $139.60 STEVE LUKIN 04/18/2014 04/21/2014 HEJNY RENTAL INC $95.21 SASHA MEYER 04/19/2014 04/21/2014 CUB FOODS #1599 $3.33 SASHA MEYER 04/22/2014 04/24/2014 BROADWAY RENTAL $308.98 SASHA MEYER 04/25/2014 04/28/2014 QNS*QUEENSBORO SHIRT $27.90 SASHA MEYER 05/01/2014 05/02/2014 WELCOME WAGON $138.00 SASHA MEYER 04/18/2014 04/21/2014 BOUND TREE MEDICAL LLC $138.99 MICHAEL MONDOR 04/23/2014 04/24/2014 MASIMO AMERICAS, INC $304.23 MICHAEL MONDOR 04/23/2014 04/25/2014 BOUND TREE MEDICAL LLC $252.26 MICHAEL MONDOR 04/24/2014 04/25/2014 MOTION COMPUTING INC $60.87 MICHAEL MONDOR 04/28/2014 04/30/2014 BOUND TREE MEDICAL LLC $225.00 MICHAEL MONDOR 04/30/2014 05/02/2014 BOUND TREE MEDICAL LLC $98.40 MICHAEL MONDOR 04/30/2014 05/02/2014 BOUND TREE MEDICAL LLC $3,034.89 MICHAEL MONDOR 05/01/2014 05/02/2014 BEST BUY MHT 00000109 $85.69 MICHAEL MONDOR 05/01/2014 05/02/2014 IN *CHOICE1 HEALTH CARE S $249.50 MICHAEL MONDOR 04/23/2014 04/24/2014 MENARDS 3059 $20.72 JOHN NAUGHTON 04/28/2014 04/29/2014 HENRIKSEN ACE HARDWARE $21.98 JOHN NAUGHTON 04/30/2014 05/01/2014 MENARDS 3022 $135.90 JOHN NAUGHTON 04/24/2014 04/25/2014 HEJNY RENTAL INC $111.17 ERICK OSWALD 04/17/2014 04/21/2014 OFFICE DEPOT #1090 $67.62 MARY KAY PALANK 04/23/2014 04/25/2014 OFFICE DEPOT #1090 $152.66 MARY KAY PALANK 04/18/2014 04/21/2014 BEARING DIST*$36.65 STEVEN PRIEM 04/18/2014 04/21/2014 BARNETT CHRYJEEPKIA $63.48 STEVEN PRIEM 04/18/2014 04/21/2014 AN FORD WHITE BEAR LAK $25.41 STEVEN PRIEM 04/18/2014 04/21/2014 TRUCK UTILITIES INC ST PA $6.80 STEVEN PRIEM 04/21/2014 04/22/2014 AUTO PLUS LITTLE CANADA $50.05 STEVEN PRIEM 04/21/2014 04/22/2014 AUTO PLUS LITTLE CANADA $55.52 STEVEN PRIEM 04/21/2014 04/22/2014 BARNETT CHRYJEEPKIA $162.00 STEVEN PRIEM 04/21/2014 04/22/2014 BARNETT CHRYJEEPKIA $103.20 STEVEN PRIEM 04/21/2014 04/23/2014 BOYER TRUCKS - PARTS ($68.53)STEVEN PRIEM 04/21/2014 04/23/2014 DELMEDICO MACHINE SHOP $90.00 STEVEN PRIEM G1, Attachment 1 Meeting Packet Page Number 23 of 236 04/21/2014 04/23/2014 BOYER TRUCKS - PARTS $141.18 STEVEN PRIEM 04/21/2014 04/23/2014 BOYER TRUCKS - PARTS $68.53 STEVEN PRIEM 04/22/2014 04/23/2014 TOWMASTER $237.45 STEVEN PRIEM 04/22/2014 04/23/2014 AUTO PLUS LITTLE CANADA $77.95 STEVEN PRIEM 04/22/2014 04/23/2014 MIDWEST LIFT WORKS $150.00 STEVEN PRIEM 04/22/2014 04/23/2014 BAUER BUILT TIRE 18 $722.18 STEVEN PRIEM 04/23/2014 04/24/2014 ASPEN EQUIPMENT-BLOOMIN $1,713.24 STEVEN PRIEM 04/23/2014 04/24/2014 AUTO PLUS LITTLE CANADA $18.81 STEVEN PRIEM 04/23/2014 04/24/2014 AUTO PLUS LITTLE CANADA $13.09 STEVEN PRIEM 04/23/2014 04/28/2014 COMO LUBE & SUPPLIES $160.69 STEVEN PRIEM 04/24/2014 04/25/2014 U OF M PARKING AND TRANS $6.00 STEVEN PRIEM 04/24/2014 04/25/2014 AUTO PLUS LITTLE CANADA $230.00 STEVEN PRIEM 04/24/2014 04/25/2014 PIONEER RIM & WHEEL HQ $155.32 STEVEN PRIEM 04/24/2014 04/25/2014 BAUER BUILT TIRE 18 $515.18 STEVEN PRIEM 04/28/2014 04/29/2014 BARNETT CHRYJEEPKIA $259.20 STEVEN PRIEM 04/28/2014 04/29/2014 MACQUEEN EQUIPMENT INC $843.38 STEVEN PRIEM 04/28/2014 04/29/2014 MACQUEEN EQUIPMENT INC $371.07 STEVEN PRIEM 04/28/2014 05/02/2014 MACQUEEN EQUIPMENT INC ($371.07)STEVEN PRIEM 04/28/2014 05/02/2014 MACQUEEN EQUIPMENT INC ($745.56)STEVEN PRIEM 04/29/2014 04/30/2014 FACTORY MTR PTS #1 $162.89 STEVEN PRIEM 04/29/2014 04/30/2014 AUTO PLUS LITTLE CANADA $17.32 STEVEN PRIEM 04/29/2014 04/30/2014 AUTO PLUS LITTLE CANADA $14.26 STEVEN PRIEM 04/29/2014 04/30/2014 AN FORD WHITE BEAR LAK $39.65 STEVEN PRIEM 04/29/2014 04/30/2014 AN FORD WHITE BEAR LAK $515.00 STEVEN PRIEM 04/29/2014 04/30/2014 TRUCK UTILITIES INC ST PA $36.60 STEVEN PRIEM 04/30/2014 05/01/2014 KATH FUEL OFFICE $347.12 STEVEN PRIEM 04/30/2014 05/01/2014 AUTO PLUS LITTLE CANADA $102.58 STEVEN PRIEM 04/30/2014 05/01/2014 BAUER BUILT TIRE 18 $870.10 STEVEN PRIEM 05/01/2014 05/02/2014 AUTO PLUS LITTLE CANADA $7.25 STEVEN PRIEM 05/01/2014 05/02/2014 AUTO PLUS LITTLE CANADA $16.36 STEVEN PRIEM 05/01/2014 05/02/2014 AUTO PLUS LITTLE CANADA $21.46 STEVEN PRIEM 05/01/2014 05/02/2014 AUTO PLUS LITTLE CANADA $53.40 STEVEN PRIEM 05/01/2014 05/02/2014 BARNETT CHRYJEEPKIA $39.20 STEVEN PRIEM 04/23/2014 04/24/2014 JERRYS FLOOR STORE $102.84 KELLY PRINS 04/28/2014 04/30/2014 THE HOME DEPOT 2801 $122.68 KELLY PRINS 04/29/2014 05/01/2014 WALLY S UPHOLS80110026 $1,169.08 KELLY PRINS 04/29/2014 05/01/2014 THE HOME DEPOT 2801 $18.33 KELLY PRINS 04/30/2014 05/02/2014 WEBER AND TROSETH INC $124.35 KELLY PRINS 04/21/2014 04/22/2014 HILLYARD INC MINNEAPOLIS $1,508.21 MICHAEL REILLY 04/30/2014 05/01/2014 DALCO ENTERPRISES, INC $895.34 MICHAEL REILLY 04/30/2014 05/01/2014 AMAZON MKTPLACE PMTS $86.24 LORI RESENDIZ 05/01/2014 05/02/2014 AMAZON MKTPLACE PMTS $99.00 LORI RESENDIZ 04/18/2014 04/21/2014 PAYPAL *ASHLANDPROD $200.00 AUDRA ROBBINS 04/24/2014 04/28/2014 NATIONAL RECREATION &$78.13 AUDRA ROBBINS 04/26/2014 04/28/2014 CUB FOODS #1599 $18.14 AUDRA ROBBINS 04/18/2014 04/21/2014 RED WING SHOE STORE $191.24 RICK RUIZ 04/22/2014 04/23/2014 VL OAKDALE CONTRAC $13.47 ROBERT RUNNING 04/29/2014 04/30/2014 VIKING INDUSTRIAL CENTER $931.68 ROBERT RUNNING 04/18/2014 04/21/2014 T-MOBILE #1065 $32.00 DEB SCHMIDT 04/24/2014 04/25/2014 CUB FOODS #1599 $13.56 DEB SCHMIDT 04/29/2014 04/30/2014 LILLIE SUBURBAN NEWSPAPE $76.50 DEB SCHMIDT 05/01/2014 05/02/2014 HOLIDAY INN RAMP $4.00 DEB SCHMIDT 04/26/2014 04/28/2014 FEDEXOFFICE 00006205 $241.02 PAUL SCHNELL 04/22/2014 04/23/2014 HENRIKSEN ACE HARDWARE $6.41 SCOTT SCHULTZ 04/25/2014 04/28/2014 VERIZON WRLS N7845-01 $53.55 SCOTT SCHULTZ 04/29/2014 05/01/2014 USA MOBILITY WIRELE $39.65 SCOTT SCHULTZ G1, Attachment 1 Meeting Packet Page Number 24 of 236 04/30/2014 05/02/2014 ON SITE SANITATION INC $1,548.62 SCOTT SCHULTZ 04/24/2014 04/25/2014 TARGET 00011858 $30.39 CAITLIN SHERRILL 04/24/2014 04/28/2014 A-1 LAUNDRY $48.74 CAITLIN SHERRILL 04/18/2014 04/21/2014 KATANA FORENSICS INC $300.00 MICHAEL SHORTREED 04/22/2014 04/23/2014 POLAR CHEVROLET MAZDA $880.55 MICHAEL SHORTREED 04/30/2014 05/01/2014 UNIFORMS UNLIMITED INC.$45.48 MICHAEL SHORTREED 04/25/2014 04/28/2014 PUBLIC AGENCY TRAINING C $295.00 JOANNE SVENDSEN 04/26/2014 04/29/2014 GRAND VIEW LODGE & TENNIS $322.77 JOANNE SVENDSEN 04/29/2014 04/30/2014 PAYPAL *MINNESOTAAS $45.00 JOANNE SVENDSEN 04/25/2014 04/28/2014 NAPA STORE 3279016 $19.25 RONALD SVENDSEN 04/27/2014 04/29/2014 NAPA STORE 3279016 $7.59 RONALD SVENDSEN 04/17/2014 04/21/2014 VERIZON WRLS M3099-01 $160.66 DAVID SWAN 04/18/2014 04/21/2014 BEST BUY MHT 00000109 $19.27 JAMES TAYLOR 04/26/2014 04/28/2014 CARIBOU COFFEE CO # 155 $38.53 JAMES TAYLOR 04/28/2014 04/29/2014 UNIVERSAL ATHLETIC $4,178.90 JAMES TAYLOR 04/24/2014 04/28/2014 NAPA STORE 3279016 $54.98 TODD TEVLIN 04/22/2014 04/24/2014 SCHULER SHOES $54.00 PAUL THEISEN 04/29/2014 04/30/2014 LANDS END INTERNET $62.29 PAUL THEISEN 04/22/2014 04/23/2014 U OF M CCE NONCREDIT $235.00 MICHAEL THOMPSON 04/24/2014 04/29/2014 GRAND VIEW LODGE & TENNIS $254.75 MICHAEL THOMPSON 04/18/2014 04/21/2014 UNIFORMS UNLIMITED INC.$27.50 JAY WENZEL 04/24/2014 04/25/2014 STREICHER'S MO $62.11 JAY WENZEL 04/25/2014 04/28/2014 OFFICE DEPOT #1090 $111.38 TAMMY YOUNG 04/30/2014 04/30/2014 FRANKLINCOVEYPRODUCTS $40.11 TAMMY YOUNG 04/18/2014 04/21/2014 MINN FIRE SVC CERT BOARD $20.00 SUSAN ZWIEG 04/18/2014 04/21/2014 DALCO ENTERPRISES, INC $34.40 SUSAN ZWIEG 04/18/2014 04/21/2014 RELIABLE $71.23 SUSAN ZWIEG 04/19/2014 04/21/2014 RELIABLE $25.98 SUSAN ZWIEG $47,351.01 G1, Attachment 1 Meeting Packet Page Number 25 of 236 CHECK #CHECK DATE EMPLOYEE NAME 04/25/14 ALDRIDGE, MARK 3,237.74 04/25/14 BAKKE, LONN 3,441.80 04/25/14 THOMFORDE, FAITH 1,640.19 04/25/14 ABEL, CLINT 3,377.47 04/25/14 SHORTREED, MICHAEL 4,266.68 04/25/14 SVENDSEN, JOANNE 2,194.22 04/25/14 POWELL, PHILIP 3,058.49 04/25/14 SCHNELL, PAUL 4,840.36 04/25/14 KVAM, DAVID 4,390.70 04/25/14 PALANK, MARY 1,996.80 04/25/14 WEAVER, KRISTINE 2,459.39 04/25/14 CORCORAN, THERESA 1,984.19 04/25/14 SCHOENECKER, LEIGH 1,803.39 04/25/14 VITT, SANDRA 984.11 04/25/14 OSTER, ANDREA 1,991.11 04/25/14 RICHTER, CHARLENE 1,082.03 04/25/14 MECHELKE, SHERRIE 1,130.24 04/25/14 MOY, PAMELA 1,587.35 04/25/14 SPANGLER, EDNA 1,190.51 04/25/14 LARSON, MICHELLE 1,984.19 04/25/14 GUILFOILE, KAREN 4,542.41 04/25/14 SCHMIDT, DEBORAH 3,158.62 04/25/14 RUEB, JOSEPH 2,999.41 04/25/14 BEGGS, REGAN 1,640.22 04/25/14 JACKSON, MARY 2,219.29 04/25/14 KELSEY, CONNIE 2,705.98 04/25/14 ANDERSON, CAROLE 1,909.49 04/25/14 DEBILZAN, JUDY 1,412.96 04/25/14 RAMEAUX, THERESE 3,192.50 04/25/14 BAUMAN, GAYLE 4,693.93 04/25/14 JAHN, DAVID 2,095.94 04/25/14 BURLINGAME, SARAH 2,334.10 SLAWIK, NORA 509.26 04/25/14 CHRISTENSON, SCOTT 2,020.19 04/25/14 FARR, LARRY 3,353.56 04/25/14 KNUTSON, LOIS 2,397.06 04/25/14 KANTRUD, HUGH 184.62 04/25/14 CARDINAL, ROBERT 448.23 04/25/14 JUENEMANN, KATHLEEN 448.23 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD AMOUNT 04/25/14 ABRAMS, MARYLEE 448.23 04/25/14 AHL, R. CHARLES 5,459.42 04/25/14 COLEMAN, MELINDA 4,813.95 04/25/14 KOPPEN, MARVIN 448.23 04/25/14 G1, Attachment 1 Meeting Packet Page Number 26 of 236 04/25/14 ANDERSON, BRIAN 353.08 04/25/14 BAHL, DAVID 588.41 04/25/14 WENZEL, JAY 3,193.87 04/25/14 XIONG, KAO 3,066.44 04/25/14 THEISEN, PAUL 3,757.78 04/25/14 THIENES, PAUL 4,070.20 04/25/14 SYPNIEWSKI, WILLIAM 3,697.50 04/25/14 TAUZELL, BRIAN 2,943.89 04/25/14 SLATER, BENJAMIN 2,260.38 04/25/14 STEINER, JOSEPH 3,143.55 04/25/14 RHUDE, MATTHEW 1,601.77 04/25/14 SCHOEN, ZACHARY 2,068.20 04/25/14 PARKER, JAMES 2,841.05 04/25/14 REZNY, BRADLEY 3,822.65 04/25/14 OLDING, PARKER 2,068.20 04/25/14 OLSON, JULIE 3,066.44 04/25/14 MULVIHILL, MARIA 2,003.97 04/25/14 NYE, MICHAEL 3,693.43 04/25/14 METRY, ALESIA 3,591.96 04/25/14 MICHELETTI, BRIAN 2,159.77 04/25/14 MARTIN, JERROLD 3,385.61 04/25/14 MCCARTY, GLEN 3,436.81 04/25/14 LYNCH, KATHERINE 2,858.49 04/25/14 MARINO, JASON 3,391.79 04/25/14 LANGNER, TODD 3,714.08 04/25/14 LU, JOHNNIE 3,066.44 04/25/14 KROLL, BRETT 3,137.32 04/25/14 LANGNER, SCOTT 3,228.28 04/25/14 KONG, TOMMY 3,066.44 04/25/14 KREKELER, NICHOLAS 963.81 04/25/14 JOHNSON, KEVIN 4,803.42 04/25/14 KALKA, THOMAS 982.09 04/25/14 HOFMEISTER, TIMOTHY 496.00 04/25/14 JASKOWIAK, AMANDA 480.00 04/25/14 HIEBERT, STEVEN 3,640.94 04/25/14 HOEMKE, MICHAEL 2,003.97 04/25/14 HAWKINSON JR, TIMOTHY 3,404.93 04/25/14 HER, PHENG 2,943.89 04/25/14 FRITZE, DEREK 3,567.65 04/25/14 GABRIEL, ANTHONY 3,614.41 04/25/14 ERICKSON, VIRGINIA 3,318.01 04/25/14 FORSYTHE, MARCUS 3,102.65 04/25/14 DOBLAR, RICHARD 4,177.08 04/25/14 DUGAS, MICHAEL 4,991.31 04/25/14 CROTTY, KERRY 3,757.60 04/25/14 DEMULLING, JOSEPH 3,323.57 04/25/14 BUSACK, DANIEL 3,910.53 04/25/14 CARNES, JOHN 2,562.02 04/25/14 BENJAMIN, MARKESE 3,011.87 04/25/14 BIERDEMAN, BRIAN 4,041.40 04/25/14 BARTZ, PAUL 1,780.64 04/25/14 BELDE, STANLEY 3,122.54 G1, Attachment 1 Meeting Packet Page Number 27 of 236 04/25/14 LUKIN, STEVEN 4,815.66 04/25/14 ZWIEG, SUSAN 1,780.44 04/25/14 TRACY, DANIEL 176.54 04/25/14 GERVAIS-JR, CLARENCE 4,157.26 04/25/14 STREFF, MICHAEL 2,994.30 04/25/14 SVENDSEN, RONALD 3,136.47 04/25/14 RODRIGUEZ, ROBERTO 494.94 04/25/14 SEDLACEK, JEFFREY 2,843.32 04/25/14 RANK, PAUL 643.12 04/25/14 RICE, CHRISTOPHER 1,248.84 04/25/14 POWERS, KENNETH 290.03 04/25/14 RAINEY, JAMES 857.50 04/25/14 PETERSON, MARK 706.08 04/25/14 PETERSON, ROBERT 3,141.24 04/25/14 O'NEILL, KEVIN 340.47 04/25/14 PACHECO, ALPHONSE 781.84 04/25/14 NOWICKI, PAUL 290.04 04/25/14 OLSON, JAMES 3,051.11 04/25/14 NIELSEN, KENNETH 632.53 04/25/14 NOVAK, JEROME 3,029.12 04/25/14 MORGAN, JEFFERY 232.25 04/25/14 NEILY, STEVEN 63.05 04/25/14 MONDOR, MICHAEL 3,570.80 04/25/14 MONSON, PETER 365.69 04/25/14 MILLER, NICHOLAS 491.80 04/25/14 MILLER, RACHEL 517.03 04/25/14 LOCHEN, MICHAEL 529.52 04/25/14 MILLER, LADD 323.63 04/25/14 KUBAT, ERIC 2,734.16 04/25/14 LINDER, TIMOTHY 2,994.30 04/25/14 KERSKA, JOSEPH 851.18 04/25/14 KONDER, RONALD 554.84 04/25/14 JANSEN, CHAD 264.81 04/25/14 KANE, ROBERT 1,044.43 04/25/14 HUTCHINSON, JAMES 647.25 04/25/14 IMM, TRACY 378.31 04/25/14 HALWEG, JODI 3,066.28 04/25/14 HAWTHORNE, ROCHELLE 2,401.62 04/25/14 HAGEN, MICHAEL 788.14 04/25/14 HALE, JOSEPH 360.40 04/25/14 EVERSON, PAUL 3,420.45 04/25/14 FASULO, WALTER 686.47 04/25/14 DABRUZZI, THOMAS 2,557.87 04/25/14 DAWSON, RICHARD 3,202.53 04/25/14 CRAWFORD - JR, RAYMOND 2,397.15 04/25/14 CRUMMY, CHARLES 453.97 04/25/14 CONCHA, DANIEL 504.41 04/25/14 COREY, ROBERT 315.27 04/25/14 BOURQUIN, RON 1,117.92 04/25/14 CAPISTRANT, JOHN 706.12 04/25/14 BAUMAN, ANDREW 2,741.47 04/25/14 BEITLER, NATHAN 630.53 G1, Attachment 1 Meeting Packet Page Number 28 of 236 04/25/14 GORACKI, GERALD 147.25 04/25/14 KONG, KATELYNE 126.00 04/25/14 BJORK, BRANDON 387.75 04/25/14 BRENEMAN, NEIL 2,483.78 04/25/14 WEIDNER, JAMES 720.00 04/25/14 WELLENS, MOLLY 1,818.74 04/25/14 SWAN, DAVID 2,884.99 04/25/14 SWANSON, CHRIS 2,177.79 04/25/14 BRASH, JASON 2,696.99 04/25/14 CARVER, NICHOLAS 3,628.62 04/25/14 FINWALL, SHANN 3,371.39 04/25/14 MARTIN, MICHAEL 2,939.39 04/25/14 YOUNG, TAMELA 2,144.99 04/25/14 EKSTRAND, THOMAS 3,984.62 04/25/14 GAYNOR, VIRGINIA 3,383.30 04/25/14 KROLL, LISA 1,987.70 04/25/14 SOUTTER, CHRISTINE 446.25 04/25/14 WACHAL, KAREN 973.69 04/25/14 HAYMAN, JANET 982.77 04/25/14 HUTCHINSON, ANN 2,762.97 04/25/14 DEAVER, CHARLES 733.19 04/25/14 GERNES, CAROLE 697.00 04/25/14 PURVES, JUSTIN 1,609.79 04/25/14 BIESANZ, OAKLEY 1,602.27 04/25/14 NAUGHTON, JOHN 2,245.99 04/25/14 NORDQUIST, RICHARD 788.52 04/25/14 HAYS, TAMARA 1,765.79 04/25/14 HINNENKAMP, GARY 2,464.00 04/25/14 KONEWKO, DUWAYNE 4,603.18 04/25/14 HAMRE, MILES 1,730.40 04/25/14 ZIEMAN, SCOTT 176.00 04/25/14 JANASZAK, MEGHAN 1,720.19 04/25/14 LOVE, STEVEN 3,852.46 04/25/14 THOMPSON, MICHAEL 4,621.90 04/25/14 JAROSCH, JONATHAN 3,134.61 04/25/14 LINDBLOM, RANDAL 2,861.52 04/25/14 DUCHARME, JOHN 2,859.20 04/25/14 ENGSTROM, ANDREW 2,799.39 04/25/14 TEVLIN, TODD 2,256.99 04/25/14 BURLINGAME, NATHAN 2,299.20 04/25/14 RUIZ, RICARDO 1,765.79 04/25/14 RUNNING, ROBERT 2,732.59 04/25/14 NAGEL, BRYAN 3,702.80 04/25/14 OSWALD, ERICK 2,365.51 04/25/14 JONES, DONALD 2,264.99 04/25/14 MEISSNER, BRENT 2,155.39 04/25/14 DEBILZAN, THOMAS 2,256.99 04/25/14 EDGE, DOUGLAS 2,210.60 04/25/14 BRINK, TROY 2,568.67 04/25/14 BUCKLEY, BRENT 2,650.79 04/25/14 CORTESI, LUANNE 1,805.18 04/25/14 SINDT, ANDREA 2,480.20 G1, Attachment 1 Meeting Packet Page Number 29 of 236 04/25/14 HANSEN, HANNAH 366.76 04/25/14 HASSAN, KIANA 58.10 04/25/14 GRUENHAGEN, LINDA 298.45 04/25/14 HAGSTROM, EMILY 88.90 04/25/14 FARRELL, DANIEL 79.77 04/25/14 FONTAINE, KIM 622.94 04/25/14 ERICKSON-CLARK, CAROL 18.56 04/25/14 ERICSON, RACHEL 60.46 04/25/14 DRECHSEL, HEIDI 27.48 04/25/14 DUNN, RYAN 923.43 04/25/14 CRANDALL, KRISTA 446.74 04/25/14 DEMPSEY, BETH 265.12 04/25/14 CLARK, PAMELA 14.66 04/25/14 CRANDALL, ALYSSA 69.76 04/25/14 BUCKLEY, BRITTANY 495.00 04/25/14 BUTLER, ANGELA 139.50 04/25/14 BERGLUND, ERIK 108.76 04/25/14 BESTER, MICHAEL 163.50 04/25/14 BAUDE, JANE 36.50 04/25/14 BAUDE, SARAH 87.88 04/25/14 ANDERSON, ALYSSA 41.62 04/25/14 ANDERSON, JOSHUA 653.96 04/25/14 AMUNDSON, DANIKA 82.50 04/25/14 ANDERSON, AARON 34.88 04/25/14 VUE, LOR PAO 206.84 04/25/14 AICHELE, MEGAN 181.51 04/25/14 ST SAUVER, CRAIG 275.50 04/25/14 STAHLMANN, ELLEN 42.50 04/25/14 PELOQUIN, PENNYE 629.49 04/25/14 SKRYPEK, JOSHUA 276.75 04/25/14 KULHANEK-DIONNE, ANN 503.50 04/25/14 MEYER, SASHA 1,726.09 04/25/14 HOFMEISTER, MARY 1,195.96 04/25/14 KELLEY, CAITLIN 929.29 04/25/14 GLASS, JEAN 2,216.16 04/25/14 HAUBLE, AMANDA 199.75 04/25/14 AKEY, SHELLEY 110.00 04/25/14 EVANS, CHRISTINE 1,490.09 04/25/14 SCHULTZ, SCOTT 3,487.37 04/25/14 WILBER, JEFFREY 1,684.19 04/25/14 HAAG, MARK 2,459.39 04/25/14 ORE, JORDAN 1,765.79 04/25/14 VUKICH, CANDACE 524.63 04/25/14 ADAMS, DAVID 2,040.00 04/25/14 SCHALLER, SCOTT 150.00 04/25/14 TAYLOR, JAMES 3,149.54 04/25/14 RUSS, KAYLA 94.50 04/25/14 SCHALLER, SAM 67.50 04/25/14 ROBBINS, AUDRA 3,473.33 04/25/14 ROBBINS, CAMDEN 516.76 04/25/14 LARSON, TRISTA 84.00 04/25/14 PIEPER, THEODORE 72.00 G1, Attachment 1 Meeting Packet Page Number 30 of 236 04/25/14 MALONEY, SHAUNA 307.50 04/25/14 NESVACIL, BRENNAN 136.00 04/25/14 LOONEY, RAYJEANIA 124.00 04/25/14 MAIDMENT, COLIN 280.50 04/25/14 DOUGLASS, TOM 1,942.59 04/25/14 KRECH, ELAINE 276.75 04/25/14 CRAWFORD, SHAWN 432.00 04/25/14 CUSICK, JESSICA 244.38 04/25/14 RANGEL, SAMANTHA 152.00 04/25/14 WISTL, MOLLY 187.38 04/25/14 LANGER, CHELSEA 114.00 04/25/14 LANGER, KAYLYN 102.00 04/25/14 YUNKER, JOSEPH 46.00 04/25/14 BOSLEY, CAROL 67.50 04/25/14 WARNER, CAROLYN 158.40 04/25/14 WHITE, DANICA 44.10 04/25/14 TUPY, MARCUS 95.00 04/25/14 WALES, ABIGAIL 396.49 04/25/14 TRUONG, CHAU 48.00 04/25/14 TUPY, HEIDE 45.80 04/25/14 SYME, LAUREN 72.46 04/25/14 TREPANIER, TODD 241.50 04/25/14 SMITH, JEROME 171.00 04/25/14 SMITLEY, SHARON 265.49 04/25/14 SMITH, ANN 159.26 04/25/14 SMITH, CASEY 309.64 04/25/14 SCHREIER, ROSEMARIE 325.50 04/25/14 SCHREINER, MARK 105.85 04/25/14 ROLLERSON, TERRANCE 75.00 04/25/14 SCHERER, KATHLENE 50.00 04/25/14 RESENDIZ, LORI 2,474.70 04/25/14 RICHTER, DANIEL 132.30 04/25/14 RAU, COLE 99.69 04/25/14 RENSTROM, KEVIN 65.00 04/25/14 OHS, CYNTHIA 138.00 04/25/14 RANEY, COURTNEY 902.00 04/25/14 MUSKAT, JULIE 162.50 04/25/14 NITZ, CARA 476.25 04/25/14 MCCOMAS, LEAH 243.75 04/25/14 MEDD, KELLY 19.50 04/25/14 LAMSON, ELIANA 27.00 04/25/14 MASON, AMY 54.26 04/25/14 KOZDROJ, GABRIELLA 75.00 04/25/14 LAMEYER, BRENT 32.63 04/25/14 KEMP, MAYA 17.55 04/25/14 KOHLER, ROCHELLE 74.01 04/25/14 JOHNSON, BARBARA 536.00 04/25/14 KEEFE, ANDEE 58.52 04/25/14 HORWATH, RONALD 3,000.03 04/25/14 HUNTLEY, NATALIE 63.75 04/25/14 HEINRICH, SHEILA 198.95 04/25/14 HOLMBERG, LADONNA 263.20 G1, Attachment 1 Meeting Packet Page Number 31 of 236 9989976 9989977 9989978 9989979 04/25/14 MILLER, MELISSA 134.75 04/25/14 EKSTRAND, RYAN 73.63 04/25/14 SMITH, CORTNEY 237.14 04/25/14 EKSTRAND, DANIEL 248.69 04/25/14 FRANZEN, NICHOLAS 2,952.33 04/25/14 KREGER, JASON 2,373.80 04/25/14 EWALD, BRETT 266.25 04/25/14 FOWLDS, MYCHAL 3,989.58 04/25/14 XIONG, BOON 1,544.99 04/25/14 BERGO, CHAD 2,824.09 04/25/14 PRIEM, STEVEN 2,520.89 04/25/14 WOEHRLE, MATTHEW 2,305.63 04/25/14 STEFFEN, MICHAEL 102.00 04/25/14 THOMPSON, BENJAMIN 331.50 04/25/14 PRINS, KELLY 1,910.50 04/25/14 REILLY, MICHAEL 2,038.61 518,192.21 G1, Attachment 1 Meeting Packet Page Number 32 of 236 G2 MEMORANDUM TO: Charles Ahl, City Manager FROM: Mychal Fowlds, IT Director DATE: May 6, 2014 SUBJECT: Approval of Resolution Directing Modification of Existing Construction Contract, Change Order 3 with Jorgenson Construction, Police Department Expansion Project – Phase 3 Introduction The City Council will consider approving the attached resolution directing the modification of the existing construction contract for the Police Department Expansion Project – Phase 3. Background On October 28, 2013, the Council awarded Jorgenson Construction a construction contract for the build out of offices and modification of existing areas in 1830 County Road B East in the amount of $2,185,000. There has been two change orders to the contract to date. The items listed with this change order result in a decrease to the overall construction contract. Change underfloor and storm piping to PVC (Subtraction) The construction of the new locker room and enclosed garage we need to install piping to drain those areas. Rather than cast iron piping it was recommended and we accepted a change to PVC which results in a significant savings. Remove temporary electrical feed (Subtraction) The original plans called for a temporary electrical feed to be ran to the building to coincide with some of the phasing. We were able to rework this so that they temporary feed is no longer needed therefore resulting in a deduction. The change order costs are summarized below: Change Order #3 Amount 1 Change piping to PVC $ (6,453.00) 2 Remove temporary electrical feed $ (5,028.00) $(11,481.00) Budget Impact Approval of Change Order No. 3 will decrease the project construction contract amount by $11,481.00 from $2,242,031 to $2,230,550. No adjustments to the approved budget are needed at this time. Recommendation Meeting Packet Page Number 33 of 236 G2 Staff recommends that the council approve the attached Resolution Directing Modification of Existing Construction Contract, Change Order No. 3, for the Police Department Expansion Project – Phase 3. Attachments 1. Resolution Directing Modification of Existing Construction Contract, Change Order No. 3 2. Change Order Form Meeting Packet Page Number 34 of 236 G2, Attachment 1 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT POLICE DEPARTMENT EXPANSION PROJECT - PHASE 3, CHANGE ORDER NO. 3 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Police Department Expansion Project – Phase 3, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Police Department Expansion Project – Phase 3, Change Order No. 3. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Mayor is hereby authorized and directed to modify the existing contract by executing said Change Order No. 3 which is a decrease of $11,481.00. The revised contract amount is $2,230,550.00. Adopted by the Maplewood City Council on this 12th day of May 2014. Meeting Packet Page Number 35 of 236 G2, Attachment 2 CHANGE ORDER CITY OF MAPLEWOOD PROJECT NAME: Police Department Expansion Project - Phase 3 CONTRACTOR: Jorgenson Construction CHANGE ORDER NO.: Three (3) DATE: May 12, 2014 The following changes shall be made in the contract documents: CHANGE ORDER NO. 3 Item No. Item Description Amount Change Order #3 Amount 1 Change piping to PVC ($6,453.00) 4 Remove temporary electrical feed ($5,028.00) ($11,481.00) TOTAL SCHEDULE CO #3 ($11,481.00) TOTAL NET CHANGE ORDER NO. 3 ($11,481.00) CONTRACT STATUS: Original Contract: $2,185,000.00 Net Change of Prior Changes: $57,031.00 Change this Change Order: ($11,481.00) Revised Contract: $2,230,550.00 Recommended By: SEH, Inc. By: Date: Agreed to By: Jorgenson Construction By: Date: Approved By: City of Maplewood By: Date: Meeting Packet Page Number 36 of 236 G3 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Gayle Bauman, Finance Director DATE: April 30, 2014 SUBJECT: Approval to Close Debt Service Fund Introduction The debt service fund for the G.O. Improvement Refunding Bonds 2004A needs to be closed because the bonds have been called and refinanced by G.O. Refunding Bonds 2013B. Background The Refunding Bonds Series 2013B were issued to refinance the Improvement Refunding Bonds Series 2004A. A net present value benefit of $142,200 was the result of this transaction. The transfer listed below is needed for the refunding bonds to close the fund. From To Amount Fund Series Fund Series $1,969,832.84 368 2013B Bonds 347 2004A Bonds Balance sheet accounts related to taxes and special assessments will also need to be moved to the new fund. Budget Impact There is no financial impact to the city as the proposal is to transfer money between funds. Recommendation It is recommended that the Council authorize the Finance Director to make the entries necessary to account for the transfer listed above and to move any remaining balance sheet accounts to the new fund. Meeting Packet Page Number 37 of 236 G4 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Gayle Bauman, Finance Director DATE: April 30, 2014 SUBJECT: Approval to Transfer Funds Regarding Tax Abatement Note Introduction It is recommended that the Council approve the transfer of funds and related budget adjustments from the Legacy Village Tax Abatement District Fund to the G.O. Tax Abatement Bond Fund in the amount of $709,000.00. It is also recommended that the Council redirect the 2014 LGA funds expected to be received later this year from the debt service funds to the TH36 and English project. Background In working with our bond counsel last fall, it was discovered that the terms of the tax abatement note for Legacy Village from 2004 had changed. In 2004, the City became indebted in the amount of $2,888,000 to Legacy Holdings LLC for the purchase of real estate to be used in a tax abatement development district. This note has been canceled and the Development Agreement has been amended to read that the City will make principal payments to the developer from tax abatement bond proceeds equal to the amount currently due to pay off the special assessments on such phase as of October 15 of the year in which a building permit for the improvements on such phase was issued. The City will not pay any portion of unpaid real estate taxes, installment of special assessments penalties or interest and any interest or penalties that accrue as a result of a late payment. The payments will be made as each phase of the development occurs in the form of credits on special assessments. As of the end of 2013, there are two remaining parcels in the development. The current balance of outstanding special assessments on those two parcels is $567,078. The balance in the Legacy Village Tax Abatement District Fund as of the end of 2013 is $1,276,109. The difference between the amount of funds on hand and the balance due on the two parcels can be transferred to the debt service fund and applied to future debt service payments. The budget for 2014 has our projected LGA revenue for the year going to the debt service funds. The $709,000 amount from the tax abatement note was an unexpected inflow of cash to the debt service funds. Because of this, staff is proposing to redirect the anticipated 2014 LGA funds ($530,710) to help pay off some of the cost overages on the TH36 and English project. Budget Impact This is a transfer of money between funds and has no financial impact on the City. It does assist us in our efforts in paying off some of the cost overages on the TH36 and English project. Meeting Packet Page Number 38 of 236 G4 Recommendation It is recommended that the Council authorize the Finance Director to make the entries necessary to account for the transfers and budget adjustments noted above. Meeting Packet Page Number 39 of 236 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Chris Swanson, Environmental Specialist Shann Finwall, Environmental Planner DATE: May 7, 2014 SUBJECT: Approval of Spring Clean Up Summary Introduction The Spring Clean-Up Event was held on Saturday, April 19, 2014, at Aldrich Arena. This memorandum summarizes the event. The City worked with Tennis Sanitation, LLC, for this year’s event. Background A comparison of attendance and materials collected during clean up events since 2011 reflects that this year’s Spring Clean Up was well attended with over double the number of attendees and materials than average. Attendance and Items Collected Year 2011 2012 2013 2014 Spring Fall Spring Fall Spring Fall Clean Up Campaign Spring Attendance (# of vehicles) 276 289 260 266 252 312 pickups 550 Garbage /MSW 9.64 tons 13.76 tons 12.5 tons 5.94 tons 11.31 tons 25.4 tons 42.16 tons Demo/Construction 12.06 tons 12.56 tons 31.19 tons 28.75 tons 7.83 tons N/A 7.36 tons Appliances (#) 83 64 74 64 115 71 177 Tires (# at event) 17 23 32 17 18 20 40 Tires (# from illegal dumping and city vehicles) 202 297 182 192 152 172 152 Electronic Waste (screens and lbs) 12,007 lbs 10,608 lbs 12,398 lbs 6,287 lbs 14,695 lbs 64 screens, 12 misc. electronics 302 screens, 24,002 lbs Mattresses Recycled (#) 60 61 41 65 79 80 102 Furniture Collected for Reuse (lbs) 11,000 lbs 6,750 lbs 9,000 lbs 6,000lbs 6,000 lbs 0 200 lbs 1 G5 Meeting Packet Page Number 40 of 236 Attendance and Items Collected Year 2011 2012 2013 2014 Spring Fall Spring Fall Spring Fall Clean Up Campaign Spring Carpet Recycled N/A N/A 800 lbs 4,750 lbs 2,315 lbs 0 3,410 lbs Bicycles Collected for Reuse (lbs and #) 1,500 lbs, 60 bikes 1,300 lbs, 53 bikes 1,250 lbs, 54 bikes 1,600 lbs, 64 Bikes 850 lbs, 29 bikes 0 1,800 lbs, 73 bikes Food/Donations Donated to Second Harvest Heartland (lbs and $) 33 lbs 46 lbs, $15 22 lbs 76 lbs, $30 39 lbs 0 102 lbs, $50 Other Items Collected Medicine: Officer Tommy Kong from the Maplewood Police Department was at the event to collect unwanted, expired, or unused medicine for Ramsey County’s medicine collection program. Over 74.5 pounds of medicine was collected. This program helps prevent crime and protects the environment. Storing unwanted, expired and unused medicines can lead to drug abuse or poisoning, and medicines flushed down the drain or disposed of in the trash can harm the environment. Small Engines: Roy Bailey, a local mechanic, collected over 9,000 pounds of reusable small engine parts. A majority of the items collected are recycled or reused, with the non-recyclable components disposed of properly. Volunteers and Staff We would like to acknowledge the following volunteers who donated their time and resources to make the 2014 Spring Clean Up event a success: Mayor Slawik, Councilmembers Juenemann and Abrams, and Environmental and Natural Resources Commissioners Trippler and Johannessen who volunteered during the event. John and Ann Gutteter, owners of Papa Murphy’s Pizza (2303 White Bear Avenue), who donated pizzas to serve staff and volunteers during lunch and half off pizza coupons to distribute to attendees of the event. John Flater, Papa Murphy’s shift manager, who prepared and delivered the pizzas during the event. The events require several City and contractor staff including the Maplewood Police Department for organizing the medicine collection, Maplewood Police Reserves for assisting with layout and traffic control, Public Work’s crew members who assisted with the clean up, Environmental staff who plan and coordinate the event, and Tennis Sanitation the City’s contract hauler for the event. 2 G5 Meeting Packet Page Number 41 of 236 2014 Fall Clean Up Campaign and 2015 Spring Clean Up This Fall City staff proposes the second annual Fall Clean Up Campaign to be held during two weeks in October. The City will partner with Republic Services once again to offer reduced bulky item pick up and an educational campaign on reducing, reusing, and recycling during this timeframe. The 2015 Spring Clean Up event is tentatively scheduled for April 25, 2015, at Aldrich Arena. Budget Impact Since 2011 the City has subsidized approximately 60 percent of the disposal cost associated with Spring Clean Up events (an average of $9,000 per event). This year, however, the City subsidized approximately 55 percent of the disposal cost ($8,244) with increased attendance and fees collected. These costs are covered by the City’s recycling program budget. Recommendation No action is required. 3 G5 Meeting Packet Page Number 42 of 236 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Shann Finwall, AICP, Environmental Planner DATE: May 7, 2014 SUBJECT: Approval of a Resolution of Support to Host a Minnesota GreenCorps Member Introduction Minnesota GreenCorps, coordinated by the Minnesota Pollution Control Agency (MPCA), began in September 2009. The goal of Minnesota GreenCorps is to preserve and protect Minnesota’s environment while training a new generation of environmental professionals. The program places AmeriCorps members with host organizations around the state to assist communities and local governments in addressing a variety of statewide needs, aiming to: •Reduce solid waste and increase recycling in Minnesota communities. •Reduce greenhouse gases and other air pollutants. •Reduce water runoff and improve water quality. •Assist community members to take eco-friendly actions. •Increase community resilience and build local capacity to respond to the threats of climate change. •Train new environmental professionals. Background City staff has submitted an application to host one GreenCorps member for the City of Maplewood from September 2014 to July 2015. Host sites are expected to focus on projects and member position descriptions outlined in the GreenCorps application guide. Maplewood’s application included a service position that would provide outreach and education on energy conservation. Energy contributes 64% of greenhouse gas emissions (45% commercial and industrial energy use and 23% residential energy use). Maplewood’s commercial and industrial buildings cover 16.866 million square feet. Of these, 407 buildings cover 10 million square feet including a regional mall (Maplewood Mall) and 3M buildings. Over 57% of Maplewood’s commercial and industrial buildings are below 10,232 square feet in size. In order to meet State greenhouse gas reduction and City energy goals, the City adopted the Green Building Code, Energy Efficiency and Conservation Strategy plan, and other energy policies. The Energy Conservation GreenCorps service position will allow the City to create and implement an incentive and award based program for the City's Green Building Code, encouraging commercial, industrial, and residential building owners to voluntarily commit to the energy conservation best practice detailed in the Code. Education and technical assistance 1 G6 Meeting Packet Page Number 43 of 236 offered by the project will serve all commercial, industrial, and residential building owners, especially the smaller buildings and business operators who have limited resources for this type of work. Budget Impact None Recommendation Approve the attached Resolution of Support to Host a Minnesota GreenCorps Member for the project year 2014-2015. Attachments 1. Resolution of Support to Host a Minnesota GreenCorps Member 2 G6 Meeting Packet Page Number 44 of 236 RESOLUTION NO. _______ CITY OF MAPLEWOOD, MINNESOTA RESOLUTION OF SUPPORT TO HOST A MINNESOTA GREENCORPS MEMBER WHEREAS, the City of Maplewood has applied to host an AmeriCorps member from the Minnesota GreenCorps, a program of the Minnesota Pollution Control Agency (MPCA), for the 2014-2015 program year; and WHEREAS, if the MPCA selects the City of Maplewood, the organization is committed to implementing the proposed Energy Conservation Project to assist with the implementation of the City’s Green Building Code and other energy and sustainability goals as described in the host site application, and in accordance with pre-scoped position description; and WHEREAS, MPCA requires that the City of Maplewood enter into a host site agreement with MPCA that identifies the terms, conditions, roles and responsibilities. NOW, THEREFORE, BE IT RESOLVED THAT the City of Maplewood hereby agrees to enter into and sign a host site agreement with the MPCA to carry out the member activities specified therein and to comply with all of the terms, conditions, and matching provisions of the host site agreement. The Maplewood City Council authorizes and directs Shann Finwall, Environmental Planner, to sign the grant agreement on its behalf. Adopted this 12th day of May, 2014. ___________________________________ ___________________________________ Mayor Clerk G6, Attachment 1 Meeting Packet Page Number 45 of 236 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Michael Thompson, Director of Public Works/City Engineer DATE: May 6, 2014 SUBJECT: Approval of Payment to Ramsey-Washington Metro Watershed District (RWMWD) for Wicklanders Pond Dredging, City Project 13-12 Introduction The City Council will consider approving payment to RWMWD and authorizing the finance director to make final payment and budget adjustments in order to close Project 13-12. Background The city completed an entire inventory of all water bodies within city limits over the past several years. It was determined that Wicklanders Pond, which is located between City Hall and the Community Center, has filled with sediment over time and requires maintenance activities. The maintenance activities included removing a thick layer of sediment on the bottom of most areas of the pond. This helped restore its original design function for storage volume and water quality treatment. This project will also help improve the water quality of the downstream Wakefield water body which is currently impaired. RWMWD covered all expenses related to design and inspection for the project. In January 2014 the City Council approved a partnership with RWMWD to pay for construction costs. At that time the overall budget was set at $140,000 with funding identified from the Environmental Utility Fund. Budget Impact During construction excess sediment was found in the pond which significantly increased the scope of work. The bathymetric surveyed showed an average depth of sediment at 1 foot, however the contractor encountered pockets of sediment 3 feet deep. The city directed RWMWD to halt work due to budget constraints. The original share expected by Maplewood accorded to RWMWD was $123,239.00, however even with halting work the construction expenditures totaled $177,502.92 (refer to attached e-mail). The City also incurred about $4,290 of internal charges for project management. This project is completely funded by the Environmental Utility Fund. Recommendation It is recommended that the council approve final payment to RWMWD in the amount of $177,502.92 and authorize the finance director to adjust the budget to $182,000 to allow final payment and closure of project 13-12. G7 Meeting Packet Page Number 46 of 236 Attachments 1. RWMWD E -mail 2. Expenditures Dredging 3. Expenditures Testing G7 Meeting Packet Page Number 47 of 236 1 Michael Thompson From:Brad Lindaman [BLindaman@barr.com] Sent:Wednesday, April 23, 2014 7:16 AM To:Michael Thompson Cc:Cliff Aichinger; Tina Carstens; Greg Nelson; Gareth W. Becker Subject:Wicklander's Pond Final Cost Attachments:City of Maplewood Pay Items.pdf; City of Maplewood Pond Testing Charges.pdf Hi Michael Attached is supporting documentation for the final costs associated with the work completed by the Watershed’s contractor at Wicklander’s Pond. No additional costs at this site are expected as a part of this year’s project. There are a few punch list items remaining. But, they will be addressed soon. The total amount the City is responsible for is $177,502.92 The general breakdown is as follows…. o Construction amount ‐ $172,733.40 o Sampling and testing amount ‐ $4,769.52 As we’ve discussed, I understand that the City may not have adequate funds available at this time to cover the entire amount. Please let me know the amount the City does have to contribute to this now, to help the Watershed in preparing an invoice for the City. The invoice will show the amount due (based on what you have available) and the balance carried forward as a deferred amount due in early 2015. I seem to recall that the City had $140,000 budgeted for this work. Hopefully, you have found additional funds since our last discussion. Once I hear the amount the City has available, I will discuss with Cliff and help them in preparing the invoice. Regardless, I have mentioned to the Watershed Board that the City would be able to make the second and final payment in early 2015. Please confirm this is the case. I do not expect any interest will be charged on the balance. Please let me know if you would like discuss this further. Thanks Michael Brad Brad Lindaman, PE (MN, FL, MI) Vice President Senior Water Resources Engineer Minneapolis office: 952.832.2808 cell: 612.385.5693 blindaman@barr.com www.barr.com G7, Attachment 1 Meeting Packet Page Number 48 of 236 Page 1 of 1 City of Maplewood Pay Items.xlsx (1) Total Completed (2) Total Completed (3) Total Completed Through This Period Previous Period This Period 1.04 Item Description Unit Estimated Quantity Unit Price Extension Quantity Amount Quantity Amount Quantity Amount C Site Restoration (Native Seeding and Erosion Control Blanket) S.Y.500 2.10 $ 1,050.00 200 $420.00 0 $0.00 200 $420.00 D Sediment/Muck Cleanout (Off-Site Disposal) C.Y.6,950 16.52 $ 114,814.00 10045 $165,943.40 2194 $36,244.88 7851 $129,698.52 E Rock Filter Dike Ton 20 55.00 $ 1,100.00 0 $0.00 0 $0.00 0 $0.00 G Riprap (MnDOT Class III with MnDOT Type IV Geotextile) Ton 50 100.00 $ 5,000.00 36 $3,600.00 0 $0.00 36 $3,600.00 H Rock Construction Entrance Each 1 175.00 $ 175.00 1 $175.00 0 $0.00 1 $175.00 K Sediment Log (9-Inch Diameter) L.F.100 11.00 $ 1,100.00 145 $1,595.00 0 $0.00 145 $1,595.00 $ 123,239.00 $171,733.40 $36,244.88 $135,488.52 Change Orders C.O.1.A Site 10-Build Bench for L.S.1 1,000.00 $ 1,000.00 1 $1,000.00 0 $0.00 1 $1,000.00 GRAND TOTALS $124,239.00 $172,733.40 $36,244.88 $136,488.52 Total of Extensions = Site 10 – Wicklanders Pond Capital Improvement Project Maintenance/Repairs 2014 Ramsey-Washington Metro Watershed District Summary of Work Completed Through March 18, 2014 for Progress Payment Number 2 G7, Attachment 2 Meeting Packet Page Number 49 of 236 G7, Attachment 3 Meeting Packet Page Number 50 of 236 G7, Attachment 3 Meeting Packet Page Number 51 of 236 G7, Attachment 3 Meeting Packet Page Number 52 of 236 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Michael Thompson, City Engineer/Public Works Director Steven Love, Assistant City Engineer Jon Jarosch, Civil Engineer II DATE: May 1, 2014 SUBJECT: Approval of Purchase for Testing Services, AArrkkwwrriigghhtt--SSuunnrriissee AArreeaa SSttrreeeett IImmpprroovveemmeennttss,, PPrroojjeecctt 1122--0099 Introduction It is necessary to utilize the services of an independent testing laboratory to assist city inspectors in quality control on the city capital improvement project slated for 2014 construction. Since this purchase will exceed $10,000 written quotations were obtained and council authorization is required to proceed is requested. Background Each request for proposal included the scope of services as well as project quantities and access to plans and specifications for the construction project. The companies involved in soliciting a price for services provided a similar scope of testing services essential for project quality control. The city received quotes from the following four (4) testing firms: Company Proposal Total Braun Intertec Co. $38,958.00 Northern Technologies, Inc. $41,900.00 Element Materials Technology $49,522.00 Terracon Consultants, Inc. $49,708.00 Budget Impact City staff recognized that geotechnical testing services for this street improvement project would most likely be in the $30,000 to $50,000 range and determined competitive quotes were needed. Geotechnical testing costs are built into the approved budget for the project, so no additional funding allocation is required. Recommendation Braun Intertec Co. came in with lowest, responsible bid for the project. Braun Intertec Co. has successfully provided geotechnical services for the City in the past, most recently on the 2012 Mill and Overlays project, City Project 11-15. Based on the lowest, responsible bid for services, the reputation of the company and the ability to provide responsive service, staff recommends the City Council authorize the City Engineer to enter into a contract for services with Braun G8 Meeting Packet Page Number 53 of 236 Intertec Co. for testing and quality control-services for the Arkwright-Sunrise Area Street Improvements, City Project 12-09. Attachments 1. Braun Intertec Co. Proposal G8 Meeting Packet Page Number 54 of 236 AA/EOE Providing engineering and environmental solutions since 1957 Braun Intertec Corporation 11001 Hampshire Avenue S Minneapolis, MN 55438 Phone: 952.995.2000 Fax: 952.995.2020 Web: braunintertec.com April 30, 2014 Quotation QTB003345 Mr. Jon Jarosch City of Maplewood 1902 County Road B East Maplewood, MN 55109 Re: Proposal for Construction Materials Testing Arkwright Sunrise Area Street Improvements C.P. 12-09 Maplewood, Minnesota Dear Mr. Jarosch: We appreciate the opportunity to submit this proposal for construction materials testing for the Arkwright Sunrise Area Street Improvements Project in Maplewood, Minnesota. Our Understanding of Project This project will consist of street improvements including select granular borrow, aggregate base, bituminous surfacing, utility placements, concrete curb and gutter, sidewalks and driveways. The project streets will include McMenemy Street, Arkwright Street, Clark Street, Desoto Street, Burr Street, Hendry Place, Sunrise Drive, Eldrigde Avenue, Laurie Road, Lark Avenue, Viking Drive and Highway Drive. This proposal is based on our review of the documents described below. If the project changes from the information provided in these documents, we may have to submit a revised scope of services and cost. Request for proposal packet from the City of Maplewood dated April 22, 2014. Discussions with you. This project is a City of Maplewood project with City and State-aid funding. Projects that are constructed with State-aid funding are required to perform Quality Control and Quality Assurance (QC/QA) testing in accordance with the Minnesota Department of Transportation (MnDOT’s) Schedule of Materials Control. Personnel with MnDOT certifications must complete the monitoring and testing. Braun Intertec will perform the QA field testing on the project for the items listed in our scope and as shown on our construction materials testing cost estimate. The contractor will be responsible for performing all of the required QC testing and submitting all the documentation upon completion of the project. G8, Attachment 1 Meeting Packet Page Number 55 of 236 City of Maplewood Quotation QTB003345 April 30, 2014 Page 2 The Braun Intertec Difference At Braun Intertec we strive to not only provide the essential services required to meet the minimum project requirements, but to add measureable value in assisting the client to deliver a high quality project in a timely manner. We recognize the need to provide more than solely field testing on projects in order to ensure that the project requirements have been met and that the project will be audited successfully. To reach this end Braun Intertec has the largest pool of experienced certified technicians in Minnesota, knowledgeable project managers specialized in Federal and State-aid projects, and a culture of customer service to ensure that client expectations are met, complete and competent testing is performed, and a final report which includes the information necessary to successfully complete a project audit is produced. Braun has a dedicated a team of expert certified staff with the experience and knowledge necessary to perform and verify compliance with the Schedule of Materials Control. Experienced Personnel At Braun Intertec we have a group of knowledgeable staff who understand how to perform the necessary tests and are MnDOT certified in each specialized field. Our extensive pool of certified employees and numerous office locations allows us to be responsive to project needs and flexible regarding project scheduling. We have the following MnDOT certified Technicians available in our metro offices: Applicable Technician Certifications Aggregate Production Grading & Base I Grading & Base II Concrete Field I Concrete Field II Concrete Plant I Concrete Plant II Bituminous Plant I Bituminous Plant II Bridge Inspector Level I Bridge Inspector Level II Knowledgeable Project Managers We have a number of experienced project managers who specialize in State-Aid and Federal Projects. Their knowledge of the material certification process, MnDOT Schedule of Material Control, required documentation, and the audit process ensures requirements are met. Our project managers are responsible for communicating test results quickly, submitting required documentation (Weekly Concrete Reports, etc), and coordinating Independent Assurance requirements. As a result of past work our project managers have a working relationship with MnDOT staff and are able to get timely responses to questions and resolve issues to keep the project on schedule. Their specialized expertise is vital to the successful completion of the project and verifying the requirements of the project are met. G8, Attachment 1 Meeting Packet Page Number 56 of 236 City of Maplewood Quotation QTB003345 April 30, 2014 Page 3 Accredited Materials Laboratory In the 2013 Schedule of Material Control, which is part of this project’s testing requirements, MnDOT requires laboratories performing acceptance tests for payment to be accredited by the AASHTO Materials Reference Laboratory (AMRL) for all test procedures performed. Braun Intertec is one of the few independent testing companies that is accredited by AMRL in the metro area. With our accredited laboratory located close to the project site, we propose to perform the laboratory tests at our corporate office location in Bloomington. With Braun Intertec’s Metro Material Laboratory often working twenty-four hours a day laboratory test results are delivered in a timely and accurate manner to keep up with the project schedule and demands. Customer Service On any project, communication and establishing expectations are key to achieving customer satisfaction. To that end, our testers and project managers communicate regularly with the inspectors and project engineers. In our experience it is important to communicate material certification and testing on an ongoing basis. It is vital that information be quickly communicated to verify that all of the required testing has been completed prior to that portion of the work being completed to avoid materials exceptions at the end of the project. Braun also uses advanced technology, such as our cell phone and laptop based Metafield® program, to improve the material testing communication process. Using these tools we are able to record and report testing information quickly back to their office so that the information can be reviewed and sent to the client in a timely manner. This process allows us to provide the client with the most current information as to our compliance with the MnDOT’s material certification program and project requirements. Final Materials Certification Report As the project progresses, our experienced transportation project managers compile the project documentation into a final report designed to meet the requirements of an audit. Braun Intertec has been successfully audited numerous times on State and federally funded projects in the past and received positive feedback regarding our process. Our experience with these audits has led us to develop the format for our final report in order to provide a clear and simple document that provides the necessary information. In our experience, having our final report on file reduces the amount of time needed to satisfy the audit requirements, presents all the materials information in a single well organized document, and minimizes any audit related costs or potential loss of funding for the owner. As documented in the yearly audit results failure to adequately complete or document testing and material certification can result in significant funds being withheld. Our report includes the following items tested by Braun Intertec: Copies of Certification Cards for Braun Intertec employees conducting testing on this project. MnDOT Materials Certification Exceptions Summary for items tested by Braun Intertec. Completed Preliminary and Final Grading and Base Report. All Moisture, Density, DCP, Proctor and Gradation test reports. Concrete mix designs. Concrete batch plant observations and testing. Weekly concrete reports. G8, Attachment 1 Meeting Packet Page Number 57 of 236 City of Maplewood Quotation QTB003345 April 30, 2014 Page 4 Concrete compressive strength results. Bituminous batch plant observations and testing. Bituminous verification test results. Bituminous Contractor’s summary sheets. Copies of concrete and bituminous plant certifications. Scope of Services Testing services will be performed on an on-call, as-needed basis as requested and scheduled by you or your onsite project personnel. Based on our understanding of the project, we propose to: Soils Testing Testing will be for quality assurance requirements and performed following the specified density method for MnDOT. The soil testing for this project will consist of the following: Performing nuclear density tests on utility backfill material. Performing nuclear density tests on subgrade preparation material. Performing nuclear density tests on select granular borrow material. Performing Dynamic Cone Penetration (DCP) tests on aggregate base material. Performing moisture content tests at time of compaction on all backfill material. Performing gradation tests on select granular borrow, aggregate base and rainwater garden bedding material. Performing laboratory standard Proctor Tests on backfill and fill material. Assemble the preliminary and final grading and base report along with assembling the random sample locations for aggregate base material according to MnDOT specifications for the State-aid phase. Concrete Testing Services The concrete testing for this project will consist of the following: Concrete batch plant inspections which include monitoring plant operations, collecting aggregate samples, cement samples, admixture samples for testing when concrete is placed on the State-aid phase. Submitting all samples for testing. Coarse and fine aggregate gradation tests. Performing slump, temperature and air content tests on the plastic concrete prior to placement. Casting 4-inch by 8-inch cylinders for compressive strength testing. Develop the Weekly Concrete Reports for the Project Engineer’s review and their submittal to MnDOT’s Concrete Office for concrete placed on the State-aid phase. G8, Attachment 1 Meeting Packet Page Number 58 of 236 City of Maplewood Quotation QTB003345 April 30, 2014 Page 5 Bituminous Testing Services The bituminous testing for this project will consist of the following: Collecting one verification sample per mix per five-hundred tons of production on city funded streets. Performing quality assurance tests on this sample which include Rice specific gravity, asphalt content and extracted aggregate gradation. Bituminous batch plant inspections which include monitoring the contractor quality testing, observing one set of contractor tests per day and collecting companion samples for quality assurance tests on the state-aid phase. Performing quality assurance tests on this sample which include Rice specific gravity, asphalt content, extracted aggregate gradation, gyratory density, coarse aggregate angularity, and fine aggregate angularity. Randomly determining and marking pavement core locations. Observing the contractor coring and core testing for roadway placements. Scheduling Assumptions Based on our understanding of the project and the available project information, we have assumed that the work for this phase of the project will proceed according to the following schedules: Compaction testing on utility trench backfill will be performed using the nuclear density gauge; a minimum of six compactions tests will be conducted each trip with fourteen trips assumed. Compaction testing on subgrade preparation will be performed using the nuclear density gauge; a minimum of six compactions tests will be conducted each trip with six trips assumed. Compaction testing on select granular borrow will be performed using the nuclear density gauge; a minimum of four compactions tests will be conducted each trip with two trips assumed. Compaction testing on aggregate base will be performed using the Dynamic Cone Penetration method; a minimum of four tests will be conducted each trip with ten trips assumed. We assume forty-four sets of concrete tests will be required to complete the project. One cylinder will be broken at an age of seven days and two cylinders will be broken at an age of twenty-eight days. Bituminous paving for the project will be completed in ten days. If the work is completed at different rates than described above, this proposal should be revised. G8, Attachment 1 Meeting Packet Page Number 59 of 236 City of Maplewood Quotation QTB003345 April 30, 2014 Page 6 Cost and Invoicing We will furnish the construction materials testing services as described herein for an estimated fee of $38,958. Our estimated costs are based on industry averages and our experience for construction production. Depending on the contractor’s performance our costs may vary from our estimate. For the limits of this proposal we have estimated the testing rate and contractor’s production based off our experience and have provided what we feel is a fair and realistic budget estimate. A tabulation showing our estimated hourly and/or unit rates associated with our proposed construction materials scope of services is also attached. We would be happy to meet with you to discuss our proposed scope of services further, clarify the various scope components, and discuss how the scope may be adjusted to meet your project requirements. Additional Services and Overtime It is difficult to estimate all of the services, and the quantity of each service, that will be required for any project. Our services are also directly controlled by the schedule and performance of others. For these reasons, our actual hourly or unit quantities, and associated fees, may vary from those reported herein. If the number of hours or units ultimately required exceed those assumed for purposes of this proposal, they will be invoiced at the hourly or unit rates shown in the attached tabulation. If services are ultimately required that have not been identified or described herein, they will be invoiced in accordance with our current Schedule of Charges. However, prior to exceeding our estimated fee, we will update you regarding the progress of our work and notify you in the event it appears we will exceed our estimated fees; any fees associated with additional services will be summarized in a Change Order and submitted to you for review and authorization. This proposal was also developed with the understanding that the scope of services defined herein will be required and requested during our normal work hours of 7:00 am to 4:00 pm, Monday through Friday. Services that we are asked to provide to meet the project requirements or a contractor’s construction schedule outside our normal work hours will be invoiced using an overtime rate factor. The factor for services provided outside our normal work hours, or on Saturdays, will be 1.25 times the normal hourly rate for the service provided. The factor for services provided on Sundays or Legal holidays will be 1.5 times the normal hourly rate for the service provided. General Remarks Braun Intertec appreciates the opportunity to present this Proposal to you. We are providing it in duplicate so the original can be retained for your records and the copy can be signed and returned to us. Please return the copy in its entirety. The proposed fee is based on the scope of services described and the assumptions that our services will be authorized within 30 days and that others will not significantly delay us beyond our proposed schedule. G8, Attachment 1 Meeting Packet Page Number 60 of 236 G8, Attachment 1 Meeting Packet Page Number 61 of 236 Client:Service Description:Work Site Address: Arkwright Street & Laurie Road Maplewood, MN 55109 City of Maplewood Jon Jarosch 1830 County Road B E Maplewood, MN 55109 651-770-4573 Construction Materials Testing Description Quantity Units Unit Price Extension Phase 1 MnDOT Testing Activity 1.1 Soil Testing $13,060.00 207 Compaction Testing - Nuclear 44.00 Hour 64.00 $2,816.00 Work Activity Detail Qty Units Hrs/Unit Extension Utilities 14.00 Trips 2.00 28.00 Subgrade 6.00 Trips 2.00 12.00 Select Granular Borrow 2.00 Trips 2.00 4.00 217 Compaction Testing, DCP's 20.00 Hour 64.00 $1,280.00 Work Activity Detail Qty Units Hrs/Unit Extension Aggregate Base 10.00 Trips 2.00 20.00 1861 CMT Trip Charge 32.00 Each 15.00 $480.00 1228 Topsoil testing, MN/DOT 3877B (with nutrients), per sample 2.00 Each 275.00 $550.00 1530 Asphalt Content (ASTM D 2172/6307), per sample 1.00 Each 126.00 $126.00 209 Sample pick-up 5.00 Hour 64.00 $320.00 1318 Standard Proctor Test(ASTM D 698)6.00 Each 150.00 $900.00 1162 Sieve analysis with 200 wash (ASTM C 136 and C 117), per sam 44.00 Each 108.00 $4,752.00 1193 Double-ring Infiltrometer test (ASTM D 3385): Granular soils 4.00 Each 459.00 $1,836.00 Activity 1.2 Concrete Testing $9,552.00 261 Concrete Testing 40.00 Hour 64.00 $2,560.00 Work Activity Detail Qty Units Hrs/Unit Extension Sidewalks & Driveways 10.00 Trips 2.00 20.00 Curb & Gutter 10.00 Trips 2.00 20.00 1369 Compressive strength of 4 x 8" concrete cylinders (ASTM C 39 132.00 Each 24.00 $3,168.00 Work Activity Detail Qty Units Hrs/Unit Extension Sidewalks & Driveways 17.00 Set 3.00 51.00 Curb & Gutter 27.00 Set 3.00 81.00 278 Concrete Cylinder Pick up 10.00 Hour 64.00 $640.00 Work Activity Detail Qty Units Hrs/Unit Extension Cylinder Pickup 10.00 Trips 1.00 10.00 1403 Compressive Strength - RWU (ASTM C 140), per specimen 8.00 Each 38.00 $304.00 215 Ready Mix Batch Plant Inspection 15.00 Hour 85.00 $1,275.00 Work Activity Detail Qty Units Hrs/Unit Extension Sidewalks & Driveways 4.00 Trips 3.00 12.00 Curb & Gutter 1.00 Trips 3.00 3.00 1162 Sieve analysis with 200 wash (ASTM C 136 and C 117), per sam 10.00 Each 108.00 $1,080.00 1861 CMT Trip Charge 35.00 Each 15.00 $525.00 Activity 1.3 Pavement Testing $11,483.00 1861 CMT Trip Charge 21.00 Each 15.00 $315.00 Project Manager:Chad Seaton Page 1 of 204/30/2014 01:27 PM Project Proposal QTB003345 Arkwright - Sunrise Area Improvements G8, Attachment 1 Meeting Packet Page Number 62 of 236 Proposal Total:$38,958.00 1530 Asphalt Content (ASTM D 2172/6307), per sample 16.00 Each 126.00 $2,016.00 1532 Extracted aggregate gradation (ASTM D 5444), per sample 16.00 Each 86.00 $1,376.00 252 Bituminous Coring 30.00 Hour 85.00 $2,550.00 Work Activity Detail Qty Units Hrs/Unit Extension Mark & Observe Contractor Core 10.00 Trips 3.00 30.00 1542 Thickness and density of pavement core (ASTM D 2726)40.00 Each 42.00 $1,680.00 222 Bituminous Verification Testing 26.00 Hour 85.00 $2,210.00 Work Activity Detail Qty Units Hrs/Unit Extension Verification Split Sample With Contractor 10.00 Trips 2.00 20.00 Bituminous Plant Monitor 1.00 Trips 6.00 6.00 1528 Rice specific gravity (ASTM D 2041), per sample 16.00 Each 66.00 $1,056.00 1705 Fine Aggregate Angularity (ASTM C1252), per sample 1.00 Each 64.00 $64.00 1568 Gyratory gravity (AASHTO T312), per sample 1.00 Each 150.00 $150.00 1688 Percent crushed (ASTM D5821), per sample 1.00 Each 66.00 $66.00 Activity 1.4 Project Management $4,863.00 226 Project Manager 20.00 Hour 136.00 $2,720.00 1230 MnDOT Final Report 1.00 Each 1,200.00 $1,200.00 228 Senior Project Manager 4.00 Hour 152.00 $608.00 238 Project Assistant 5.00 Hour 67.00 $335.00 Phase 1 Total:$38,958.00 Page 2 of 204/30/2014 01:27 PM Project Proposal QTB003345 Arkwright - Sunrise Area Improvements G8, Attachment 1 Meeting Packet Page Number 63 of 236 General Conditions Construction Material Testing and Special Inspections GC-CMT Revised 9/1/2013 Page 1 of 2 Section 1: Our Agreement 1.1 Our agreement (“Agreement”) with you consists of these General Conditions and the accompanying written proposal or authorization. This Agreement is our entire agreement. It supersedes prior agreements. It may be modified only in a writing signed by us, making specific reference to the provision modified. 1.2 The words “you,” “we,” “us,” and “our” include officers, employees, and subcontractors. 1.3 In the event you use a purchase order or other form to authorize our services, any conflicting or additional terms are not part of our Agreement. Directing us to start work prior to execution of this Agreement constitutes your acceptance. If, however, mutually acceptable terms cannot be established, we have the right to withdraw our proposal without liability to you or others, and you will compensate us for services already rendered. Section 2: Our Responsibilities 2.1 We will provide the services specifically described in our Agreement with you. You agree that we are not responsible for services that are not fairly included in our specific undertaking. Unless otherwise agreed in writing, our findings, opinions, and recommendations will be provided to you in writing. You agree not to rely on oral findings, opinions, or recommendations without our written approval. 2.2 In performing our professional services, we will use that degree of care and skill ordinarily exercised under similar circumstances by reputable members of our profession practicing in the same locality. If you direct us to deviate from our recommended procedures, you agree to hold us harmless from claims, damages, and expenses arising out of your direction. 2.3 We will reference our field observations and sampling to available reference points, but we will not survey, set, or check the accuracy of those points unless we accept that duty in writing. Locations of field observations or sampling described in our report or shown on our sketches are based on information provided by others or estimates made by our personnel. You agree that such dimensions, depths, or elevations are approximations unless specifically stated otherwise in the report. You accept the inherent risk that samples or observations may not be representative of things not sampled or seen and, further, that site conditions may change over time. 2.4 Our duties do not include supervising your contractors or commenting on, overseeing, or providing the means and methods of their work, unless we accept such duties in writing. We will not be responsible for the failure of your contractors to perform in accordance with their undertakings, and the providing of our services will not relieve others of their responsibilities to you or to others. 2.5 We will provide a health and safety program for our employees, but we will not be responsible for contractor, job, or site health or safety unless we accept that duty in writing. 2.6 You will provide, at no cost to us, appropriate site safety measures as to work areas to be observed or inspected by us. Our employees are authorized by you to refuse to work under conditions that may be unsafe. 2.7 Estimates of our fees or other project costs will be based on information available to us and on our experience and knowledge. Such estimates are an exercise of our professional judgment and are not guaranteed or warranted. Actual costs may vary. You should allow a contingency in addition to estimated costs. Section 3: Your Responsibilities 3.1 You will provide us with prior geotechnical and other reports, specifications, plans, and information to which you have access about the site. You agree to provide us with all plans, changes in plans, and new information as to site conditions until we have completed our work. 3.2 You will provide access to the site. In the course of our work some site damage is normal even when due care is exercised. We will use reasonable care to minimize damage to the site. We have not included the cost of restoration of normal damage in the estimated charges. 3.3 If we notify you that radiographic or gamma ray equipment or other nuclear testing or measuring device will be used, you will be responsible for the cooperation of your employees and your contractors in observing all radiation safety standards. 3.4 You will notify us of any knowledge or suspicion of the presence of hazardous or dangerous materials at the work site. If we observe or suspect the presence of contaminants not anticipated in our Agreement, we may terminate our work without liability to you or to others, and we will be paid for the services we have provided. 3.5 The time our field personnel spend on the job site depends upon the scheduling of the work we are observing or testing. You agree that any changes in scheduling may result in additional costs and agree to pay for those services at the rates listed in our cost estimate. 3.6 You agree to include us as an indemnified party in your contracts, if any, for work by others on the project, protecting us to the same degree as you are protected. You agree to list us as an Additional Insured under your liability insurance policies and to require subrogation be waived against us and that we will be added as an Additional Insured on all policies of insurance, including any policies required of your contractors or subcontractors, covering any construction or development activities to be performed on the project site. Section 4: Reports and Records 4.1 Unless you request otherwise, we will provide our report(s) in an electronic format. 4.2 Our reports, notes, calculations, and other documents and our computer software and data are instruments of our service to you, and they remain our property but are subject to a license to you for your use in the related project for the purposes disclosed to us. You may not transfer our reports to others or use them for a purpose for which they were not prepared without our written approval. You agree to indemnify and hold us harmless from claims, damages, losses, and expenses, including attorney fees, arising out of such a transfer or use. At your request, we will provide endorsements of our reports or letters of reliance, but only if the recipients agree to be bound by the terms of our Agreement with you and only if we are paid the administrative fee stated in our then current Schedule of Charges. 4.3 Because electronic documents may be modified intentionally or inadvertently, you agree that we will not be liable for damages resulting from change in an electronic document occurring after we transmit it to you. 4.4 If you do not pay for our services in full as agreed, we may retain work not yet delivered to you and you agree to return to us all of our work that is in your possession or under your control. 4.5 Electronic data, reports, photographs, samples and other materials provided by you or others may be discarded or returned to you, at our discretion, unless within 15 days of the report date you give us written direction to store or transfer the materials at your expense. G8, Attachment 1 Meeting Packet Page Number 64 of 236 GC-CMT Revised 9/1/2013 Page 2 of 2 Section 5: Compensation 5.1 You will pay for services as agreed upon or according to our then current Schedule of Charges if there is no other written agreement as to price. An estimated cost is not a firm figure. You agree to pay all sales taxes and other taxes based on your payment of our compensation. Our performance is subject to credit approval and payment of any specified retainer. 5.2 You will notify us of billing disputes within 15 days. You will pay undisputed portions of invoices on receipt. You agree to pay interest on unpaid balances beginning 30 days after invoice dates at the rate of 1.5% per month, or at the maximum rate allowed by law. 5.3 If you direct us to invoice another, we will do so, but you agree to be responsible for our compensation unless you provide us with that person's written acceptance of all terms of our Agreement and we agree to extend credit to that person and to release you. 5.4 Your obligation to pay for our services under this Agreement is not contingent on your ability to obtain financing, governmental or regulatory agency approval, permits, final adjudication of lawsuit in which we are not involved, your successful completion of a project, receipt of payment from another, or any other event. No retainage will be withheld. 5.5 If you do not pay us within 60 days of invoice date, you agree to reimburse our expenses, including but not limited to attorney fees, staff time, and other costs of collection. 5.6 You agree to compensate us in accordance with our fee schedule if we are asked or required to respond to legal process arising out of a proceeding related to the project and as to which we are not a party. 5.7 If we are delayed by factors beyond our control, or if project conditions or the scope or amount of work change, or if changed labor union conditions result in increased costs, decreased efficiency, or delays, or if the standards or methods change, we will give you timely notice and we will receive an equitable adjustment of our compensation. If you and we do not reach agreement on such compensation within 30 days of our written application, we may terminate without liability to you or others. 5.8 If you fail to pay us within 60 days following invoice date, we may consider the default a total breach of our Agreement and, at our option, terminate our duties without liability to you or to others. 5.9 In consideration of our providing insurance to cover claims made by you, you hereby waive any right of offset as to fees otherwise due us. Section 6: Disputes, Damage, and Risk Allocation 6.1 Each of us will exercise good faith efforts to resolve disputes without litigation. Such efforts will include, but not be limited to, a meeting(s) attended by each party’s representative(s) empowered to resolve the dispute. Before either of us commences an action against the other, disputes (except collections) will be submitted to mediation. 6.2 Neither of us will be liable for special, incidental, consequential, or punitive damages, including but not limited to those arising from delay, loss of use, loss of profits or revenue, loss of financing commitments or fees, or the cost of capital. 6.3 We will not be liable for damages unless suit is commenced within two years of the date of injury or loss or within two years of the date of substantial completion of our services, whichever is earlier. We will not be liable unless you have notified us of the discovery of the claimed breach of contract, negligent act, or omission within 30 days of the date of discovery and unless you have given us an opportunity to investigate and to recommend ways of mitigating damages. You agree not to make a claim against us unless you have provided us at least 30 days prior to the institution of any legal proceeding against us with a written certificate executed by an appropriately licensed professional specifying and certifying each and every act or omission that you contend constitutes a violation of the standard of care governing our professional services. 6.4 For you to obtain the benefit of a fee which includes a reasonable allowance for risks, you agree that our aggregate liability for all claims will not exceed the fee paid for our services or $50,000, whichever is greater. If you are unwilling to accept this allocation of risk, we will increase our aggregate liability to $100,000 provided that, within 10 days of the date of our Agreement, you provide payment in an amount that will increase our fees by 10%, but not less than $500, to compensate us for the greater risk undertaken. This increased fee is not the purchase of insurance. 6.5 You agree to indemnify us from all liability to others in excess of the risk allocation stated above and to insure this obligation. 6.6 The prevailing party in any action relating to this Agreement shall be entitled to recover its costs and expenses, including reasonable attorney fees, staff time, and expert witness fees. 6.7 The law of the state in which our servicing office is located will govern all disputes. Each of us waives trial by jury. No officer or employee acting within the scope of employment shall have individual liability for his or her acts or omissions, and you agree not to make a claim against individual employees. Section 7: General Indemnification 7.1 We will indemnify and hold you harmless from and against demands, damages, and expenses of others to the comparative extent they are caused by our negligent acts or omissions or those negligent acts or omissions of persons for whom we are legally responsible. You will indemnify and hold us harmless from and against demands, damages, and expenses of others to the comparative extent they are caused by your negligent acts or omissions or those negligent acts or omissions of persons for whom you are legally responsible. 7.2 To the extent it may be necessary to indemnify either of us under Section 7.1, you and we expressly waive, in favor of the other only, any immunity or exemption from liability that exists under any worker compensation law. Section 8: Miscellaneous Provisions 8.1 We will provide a certificate of insurance to you upon request. Any claim as an Additional Insured shall be limited to losses caused by our sole negligence. 8.2 You and we, for ourselves and our insurers, waive all claims and rights of subrogation for losses arising out of causes of loss covered by our respective insurance policies. 8.3 Neither of us will assign nor transfer any interest, any claim, any cause of action, or any right against the other. Neither of us will assign or otherwise transfer or encumber any proceeds or expected proceeds or compensation from the project or project claims to any third person, whether directly or as collateral or otherwise. 8.4 Our Agreement may be terminated early only in writing. We will receive an equitable adjustment of our compensation in the event of early termination. 8.5 If a provision of this Agreement is invalid or illegal, all other provisions shall remain in full force and effect. G8, Attachment 1 Meeting Packet Page Number 65 of 236 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Michael Thompson, City Engineer/Public Works Director Steven Love, Assistant City Engineer DATE: May 5, 2014 SUBJECT: Approval of Traffic Control Signs, TH 36 / English Street Interchange Improvements, City Project 09-08 Introduction The City Council will consider approving the traffic control signs that were installed as part of the TH 36/English Street Interchange Improvements, City Project 09-08. Background On September 24, 2012 the City Council approved plans and specifications for the TH 36 / English Street Interchange Improvements, City Project 09-08. These plans included the replacement and installation of new traffic control signs. The construction of the project has been completed and all the traffic control signs have been installed. Attached to the report are the traffic control plans for the local streets for City Project 09-08. Minor revisions to the approved traffic control plans are noted on the attached plans. This report and the recommended approval by the council will document and help track the history of the traffic control devices that have been installed as part of City Project 09-08. Recommendation It is recommended that the City Council approve the local traffic control signs that were installed and are shown on the attached plan sheets for the TH 36 / English Interchange Improvements, City Project 09-08. Attachments 1. Traffic Control Plans G9 Meeting Packet Page Number 66 of 236 G9, Attachment 1 Meeting Packet Page Number 67 of 236 G9, Attachment 1 Meeting Packet Page Number 68 of 236 G9, Attachment 1 Meeting Packet Page Number 69 of 236 G9, Attachment 1 Meeting Packet Page Number 70 of 236 G9, Attachment 1 Meeting Packet Page Number 71 of 236 G9, Attachment 1 Meeting Packet Page Number 72 of 236 G9, Attachment 1 Meeting Packet Page Number 73 of 236 G9, Attachment 1 Meeting Packet Page Number 74 of 236 G9, Attachment 1 Meeting Packet Page Number 75 of 236 G9, Attachment 1 Meeting Packet Page Number 76 of 236 G9, Attachment 1 Meeting Packet Page Number 77 of 236 G9, Attachment 1 Meeting Packet Page Number 78 of 236 G9, Attachment 1 Meeting Packet Page Number 79 of 236 G9, Attachment 1 Meeting Packet Page Number 80 of 236 G9, Attachment 1 Meeting Packet Page Number 81 of 236 G9, Attachment 1 Meeting Packet Page Number 82 of 236 G9, Attachment 1 Meeting Packet Page Number 83 of 236 G9, Attachment 1 Meeting Packet Page Number 84 of 236 G9, Attachment 1 Meeting Packet Page Number 85 of 236 G9, Attachment 1 Meeting Packet Page Number 86 of 236 Meeting Packet Page Number 87 of 236 Meeting Packet Page Number 88 of 236 Meeting Packet Page Number 89 of 236 Meeting Packet Page Number 90 of 236 Meeting Packet Page Number 91 of 236 Meeting Packet Page Number 92 of 236 Meeting Packet Page Number 93 of 236 Meeting Packet Page Number 94 of 236 Meeting Packet Page Number 95 of 236 Meeting Packet Page Number 96 of 236 Meeting Packet Page Number 97 of 236 Meeting Packet Page Number 98 of 236 Meeting Packet Page Number 99 of 236 Meeting Packet Page Number 100 of 236 Meeting Packet Page Number 101 of 236 Meeting Packet Page Number 102 of 236 Meeting Packet Page Number 103 of 236 Meeting Packet Page Number 104 of 236 Meeting Packet Page Number 105 of 236 Meeting Packet Page Number 106 of 236 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Michael Thompson, City Engineer/Public Works Director Steven Love, Assistant City Engineer DATE: May 1, 2014 SUBJECT: Approval to Proceed, GGllaaddssttoonnee IImmpprroovveemmeennttss PPhhaassee 22,, CCiittyy PPrroojjeecctt 1144--0011 Introduction The City Council will consider authorizing preliminary work to proceed with Gladstone Improvements Phase 2, City Project 14-01 which was identified and approved as part of the previously approved Capital Improvement Plan (CIP). Background Throughout 2013, city staff and a proposed developer of the Maplewood Bowl Site worked on an application to the Metropolitan Council for available grant dollars. The city was officially awarded $1.9 million from the Metropolitan Council. Of this award, $900,000 is planned for the infrastructure improvements along Frost Avenue. The second phase of Gladstone is proposed to include improvements along Frost Avenue from Phalen Place (the terminus of Phase I) and extend easterly to the roundabout at English Street and including portions of English Street. The improvements will include burial of power lines, streetscape (similar to what was installed on Frost Avenue during Phase 1), pavement replacement/reconditioning, new storm water initiatives, Gladstone Savanna and Flicek Park enhancements, and utility improvements. Construction is anticipated for the 2015 construction season. The general concept of Gladstone Phase 2 has been presented to city boards and commissions for input this April. The general sentiment was the boards and commissions were pleased with the concepts and provided very useful input that staff and the consultant will use at the final design stage. Please refer to the attached PowerPoint slides for information presented to the various stakeholders used to ascertain preliminary feedback. Discussion The Gladstone Improvements Phase 2 project will not include funding through assessments. Therefore, this project is not required to follow the Chapter 429 process. The proposed process will still include a feasibility study and City Council approval at various stages. The authorization to proceed with work will initiate the feasibility study of the proposed improvements. The feasibility study will identify the proposed improvements that will be included, the cost of the improvements, establish funding sources, and will establish a project budget. A preliminary project budget is required to be established in order to complete the feasibility study. City staff G11 Meeting Packet Page Number 107 of 236 and the City’s consultant who recently worked on Gladstone Phase I, Kimley-Horn and Associates, Inc., will need to perform preliminary engineering as part of the feasibility report. Budget Impact An authorization of $80,000 would be established for the project development. This amount will cover topographic surveying, soil borings, preparation of a feasibility report, and preliminary engineering. Recommendation It is recommended the City Council authorize to proceed with the Gladstone Improvements Phase 2, City Project 14-01 and utilize the services of Kimley-Horn and Associates, Inc. as the project engineer. It is further recommended to authorize the finance director to make the necessary entries and establish City Project 14-01. Attachments 1. Project Location Map 2. Gladstone PowerPoint Presentation G11 Meeting Packet Page Number 108 of 236 PROJECT LOCATION PROJECT LOCATION MAP GLADSTONE PHASE 2 IMPROVEMENTS CITY PROJECT 14-01 EXHIBIT 1 G11, Attachment 1 Meeting Packet Page Number 109 of 236 City of MaplewoodApril 20141City of Maplewood Gladstone Phase 2 ImprovementsG11, Attachment 2Meeting Packet Page Number 110 of 236 Agenda1 Project Background & History1. Project Background & History2. Proposed Phase 2 Improvements3. Project Schedule & Next Steps2City of Maplewood Gladstone Phase 2 ImprovementsG11, Attachment 2Meeting Packet Page Number 111 of 236 Project Background & History1. Precedence Gladstone Neighborhood Redevelopment Plan (Master Plan) - March 2007GSGladstone Savanna Master Plan - November 20112Previous Phase 1 Improvements2.Previous Phase 1 Improvements3. Metropolitan Council Livable Communities Demonstration Account (LCDA) Grant3City of Maplewood Gladstone Phase 2 ImprovementsG11, Attachment 2Meeting Packet Page Number 112 of 236 Gladstone Neighborhood Master PlanGuiding Principles• Design the Future of Gladstone as a “Village”• Transform the Regional Trails into Celebrated Village CorridorsCorridors• Make Gladstone a Compelling “Quality of Life” Choice• Weave Natural Systems and Ecological Function into the ygBuilt and Recreational Fabric• Allow Gladstone’s Future to Whisper the Story of its Past• Make Walkability the Standard4City of Maplewood Gladstone Phase 2 ImprovementsG11, Attachment 2Meeting Packet Page Number 113 of 236 Gladstone Neighborhood Master PlanGuiding Principles• Think of Gladstone as a Neighborhood for all Stages of Life• Make the Redevelopment (Master) Plan a Model for Others to FollowMk MltiMdlLik bt Gldt d•Make Multi-Modal Links between Gladstone and Areas Beyond5City of Maplewood Gladstone Phase 2 ImprovementsG11, Attachment 2Meeting Packet Page Number 114 of 236 Gladstone Savanna Master Plan6City of Maplewood Gladstone Phase 2 ImprovementsG11, Attachment 2Meeting Packet Page Number 115 of 236 Phase 1 Improvements7City of Maplewood Gladstone Phase 2 ImprovementsG11, Attachment 2Meeting Packet Page Number 116 of 236 Phase 1 Improvements8City of Maplewood Gladstone Phase 2 ImprovementsG11, Attachment 2Meeting Packet Page Number 117 of 236 Phase 1 Improvements9City of Maplewood Gladstone Phase 2 ImprovementsG11, Attachment 2Meeting Packet Page Number 118 of 236 Phase 1 Improvements10City of Maplewood Gladstone Phase 2 ImprovementsG11, Attachment 2Meeting Packet Page Number 119 of 236 Phase 1 Improvements11City of Maplewood Gladstone Phase 2 ImprovementsG11, Attachment 2Meeting Packet Page Number 120 of 236 LCDA Grant• $1.9 Million Grant from Met Council in Support of the Villages at Frost and English Development• $1.0 Million for Site Assembly$900 000 in Funding for Infrastructure Along Frost•$900,000 in Funding for Infrastructure Along Frost Avenue and English Street including:- Street Reconstruction- Sidewalks/Trails- Streetscape Enhancements-Stormwater ImprovementsStormwater Improvements12City of Maplewood Gladstone Phase 2 ImprovementsG11, Attachment 2Meeting Packet Page Number 121 of 236 The Villages at Frost and English Development ProjectEnglish Development Project13City of Maplewood Gladstone Phase 2 ImprovementsG11, Attachment 2Meeting Packet Page Number 122 of 236 Proposed Phase 2 Improvementsn14City of Maplewood Gladstone Phase 2 ImprovementsG11, Attachment 2Meeting Packet Page Number 123 of 236 Proposed Phase 2 Improvements1. Frost Avenue Street Reconstruction2 English Street Mill & Overlay2. English Street Mill & Overlay3. Overhead Utility Burial4. Sidewalks/Lighting/Street Furnishings4. Sidewalks/Lighting/Street Furnishings5. Storm Water Improvements/Rain Gardens6. Flicek Park Parking Lot/Trail/Grading Improvements7. Savanna Entrances Improvements15City of Maplewood Gladstone Phase 2 ImprovementsG11, Attachment 2Meeting Packet Page Number 124 of 236 Proposed Phase 2 Improvementspp16City of Maplewood Gladstone Phase 2 ImprovementsG11, Attachment 2Meeting Packet Page Number 125 of 236 Proposed Phase 2 Improvementspp17City of Maplewood Gladstone Phase 2 ImprovementsG11, Attachment 2Meeting Packet Page Number 126 of 236 Proposed Phase 2 Improvementspp18City of Maplewood Gladstone Phase 2 ImprovementsG11, Attachment 2Meeting Packet Page Number 127 of 236 Proposed Phase 2 ImprovementsPreliminary Phase 2 Design February - May 2014Board and Commission ReviewApril 2014pHEDC - April 9thHPC - April 10thPCAil15thPC -April 15thPRC - April 16thENRC - April 21stCDRB - April 22ndFinal Design & Bidding May - August 2014ConstructionSept. 2014 - July 201519City of Maplewood Gladstone Phase 2 ImprovementsG11, Attachment 2Meeting Packet Page Number 128 of 236 Qti?Questions?20City of Maplewood Gladstone Phase 2 ImprovementsG11, Attachment 2Meeting Packet Page Number 129 of 236 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Michael Thompson, City Engineer/Public Works Director DuWayne Konewko, Parks and Recreation Director Steven Love, Assistant City Engineer Jim Taylor, Parks Manager DATE: May 6, 2014 SUBJECT: Approval to Proceed, County Road B Trail and Safety Improvements, City Project 14-02 Introduction The City Council will consider authorizing work to proceed with the County Road B Trail and Safety Improvements, City Project 14-02. Background The Public Works Department, the Parks and Recreation Department, along with the City’s consultant Bolton & Menk, Inc. worked together to prepare and submit two safe routes to school (SRTS) grant applications to MnDot. The first was a SRTS Infrastructure Grant for the construction of safety and trail improvements along County Road B from the existing trail at Birmingham Street to the existing trail at Van Dyke Street. Additionally, the proposal included extending a sidewalk from the proposed trail at the southeast corner of White Bear Avenue and County Road B to the existing sidewalk along the east side of White Bear Avenue south of County Road B. The second was a SRTS Planning Grant which will create a SRTS plan for John Glenn Middle School, Weaver Elementary, and the surrounding neighborhoods. As part of the application process letters of support for the SRTS project along County Road B were received from the following stakeholders: • School District 622 – Transportation Supervisor • School District 622 – Principal of John Glenn Middle School • School District 622 – Principal of Weaver Elementary School • Ramsey County – Director and County Engineer • City of Maplewood – Chief of Police • City of Maplewood – Director of Parks and Recreation • City of Maplewood – Public Works/City Engineer On January 27, 2014 the City Council passed a resolution supporting the 2014 Safe Routes to School Infrastructure Grant Application. On April 4, 2014 the City received notification that City was selected for both the SRTS Infrastructure Grant and the Planning Grant. G12 Meeting Packet Page Number 130 of 236 Discussion The proposed SRTS infrastructure project will complete a major segment of the County Road B corridor trail. The new segment will connect the existing trail that leads to the Maplewood Community Center (MCC) at Van Dyke Street to the existing trail at Birmingham Street that was constructed as part of the 36 and English interchange project. This segment of the County Road B trail will help provide a safe route for students walking or biking to John Glen Middle School and Weaver Elementary School. Additionally, residents will be provided a safe route to walk or bike to the MCC, Keller Lake Regional Park, and the new boardwalk that is being constructed along Keller Lake. As part of the SRTS Planning Grant MnDot will be hiring a planning consultant to aid in the creation of the SRTS Plan. Work on the SRTS plan is expected to begin mid-summer of 2014. The SRTS plan will be completed in partnership with the local Safe Routes to School team, which will be the point of contact for local input, information, and creation of an implementation plan. The Safe Routes to School team is made up of the following individuals: • Mike Boland – Health and Safety Supervisor ISD 622 (Chair) • Jill Miklausich – Principal of John Glenn Middle School • Pangjua Xiong – Principal of Weaver Elementary • Terry Wasiluk – School District Transportation Coordinator • Lonn Bakke – Maplewood Police Department • Steve Love – Assistant City Engineer (Maplewood) • James Taylor, City of Maplewood Parks Manager • Erin Laberee – Ramsey County Traffic Engineer • Lisa Ekstrom – Parent / Parent Volunteer Active in Community • Nancy Boulay - Parent / Parent Volunteer Active in Community Once completed the SRTS plan will provide direction on how to improve safety for pedestrians and bicyclists in the area of the two schools. Additionally, the SRTS plan will aid in future SRTS Infrastructure grant submittals. City staff will be working with members of MnDot’s State Aid for Local Transportation on completing the necessary steps that are required in order to receive federal funding. It is anticipated that Federal Highway Administration (FHWA) will authorize engineering work to begin by early to mid summer of 2014. Assisting the City with the necessary applications and project design will be the City’s consultant Bolton and Menk, Inc. The grant requires the construction of the trail to take place during the 2015 – 2016 construction seasons. Staff is anticipating that construction will take place during the 2015 construction season. Budget Impact The SRTS Planning grant does not require any local funding at this time. The consultant will be hired by MnDot as part of the grant. The local commitment includes staff time as part of the SRTS planning team. The SRTS Infrastructure grant is a federal grant that provides funding to implement SRTS infrastructure projects. The funding provided is an 80% federal / 20% local match grant. The initial engineering estimate for the County Road B Trail and Safety Improvements was $491,030. The federal grant share totals $392,800 with a local match of $98,230. The initial engineering estimate included costs for trail construction, signal improvements, pavement G12 Meeting Packet Page Number 131 of 236 marking, safety improvements at key pedestrian crossing points, engineering, and project inspection. Costs associated with the preparation of the grant application and preliminary work done to receive the grant prior to the FHWA’s authorization to begin engineering work are not eligible to be funded through the grant or be part of the 20% match. Staff recommends the council to authorize the establishment of a preliminary budget of $50,000 for the grant application and necessary work that is to be done to receive the FHWA’s authorization. CIP Funds and PAC Funds will need to be identified to cover the local matching share and the preliminary budget. Staff is working on developing additional funding sources through partnerships with some of the stakeholders. Staff will bring the final budget to the council prior to the council authorizing the project to be publicly bid. Recommendation It is recommended that the City Council authorize the County Road B Trail and Safety Improvements, City Project 14-02 to proceed and utilize the services of Bolton and Menk, Inc. as the project engineer. It is further recommended to authorize the finance director to make the necessary transfers and establish City Project 14-02 to be financed by CIP Funds and PAC Funds once the funds are identified. Attachments 1. Project Location Map 2. Project Information G12 Meeting Packet Page Number 132 of 236 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division. 613.1 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet0613.1306.54 Notes Enter Map Description G12, Attachment 1 Meeting Packet Page Number 133 of 236 County Road B County Road B Safe Routes to School Grant (SRTS)Safe Routes to School Grant (SRTS)G12, Attachment 2Meeting Packet Page Number 134 of 236 County Road B CorridorCounty Road B CorridorCounty Road B Trail CorridorCounty Road B Trail CorridorIdentified in the 2030 Comprehensive PlanIdentified in the 2030 Comprehensive PlanC li t ith th Cit ’ Li i St t P li PlC li t ith th Cit ’ Li i St t P li PlCompliant with the City’s Living Streets Policy PlanCompliant with the City’s Living Streets Policy PlanIdentified as the top priority for developing an eastIdentified as the top priority for developing an east--west trailwest trailProvide connectionsProvide connectionsProvide connectionsProvide connectionsResidential areasResidential areasSchoolsSchoolsMaplewood Community CenterMaplewood Community CenterRegional trails Regional trails Adjacent communitiesAdjacent communitiesSeveral segments have been completed as shown on the Several segments have been completed as shown on the following mapfollowing mapfollowing mapfollowing mapG12, Attachment 2Meeting Packet Page Number 135 of 236 County Road B CorridorCounty Road B CorridorG12, Attachment 2Meeting Packet Page Number 136 of 236 Safe Routes to SchoolSafe Routes to SchoolProgram Program that helps kids walk and bicycle to that helps kids walk and bicycle to ggpypyschool through infrastructure improvements, school through infrastructure improvements, education and promotional activitieseducation and promotional activities..Comprehensive Comprehensive strategy to instill lifestrategy to instill life--long habits long habits that support physical activity and that support physical activity and health. health. Source: MN Dept of Health, Safe Routes to School HandbookSource: MN Dept of Health, Safe Routes to School HandbookG12, Attachment 2Meeting Packet Page Number 137 of 236 Safe Routes to School BenefitsSafe Routes to School BenefitsKidsKidsare moreare moreactiveactiveKids Kids are more are more activeactiveStudents Students arrive ready to arrive ready to learnlearnCommunities Communities become more connected and become more connected and safer for safer for allallFamilies Families are more active tooare more active tooSource: MN Dept of Health, Safe Routes to School HandbookSource: MN Dept of Health, Safe Routes to School HandbookG12, Attachment 2Meeting Packet Page Number 138 of 236 Existing ConditionsExisting ConditionsStudents from Weaver Elementary School ywalking on south side of County Road B (Left)Student from John Glenn Middle School walking lh hidfalong the north side of County Road B (Right)G12, Attachment 2Meeting Packet Page Number 139 of 236 Project MapProject MapG12, Attachment 2Meeting Packet Page Number 140 of 236 Safety ImprovementsSafety ImprovementsypypMultimodal trail along the south side of Multimodal trail along the south side of ggCounty Road BCounty Road BSidewalk extension at White Bear AvenueSidewalk extension at White Bear AvenueSidewalk extension at White Bear Avenue Sidewalk extension at White Bear Avenue Pedestrian signal improvements at White Pedestrian signal improvements at White AdC dAdC dBear Avenue and County Road BBear Avenue and County Road BPedestrian crossing improvements at key Pedestrian crossing improvements at key gpygpylocations near the two schoolslocations near the two schoolsG12, Attachment 2Meeting Packet Page Number 141 of 236 Examples of Completed ImprovementsExamples of Completed ImprovementsMultimodal Trail along County Road B yconstructed in 2013 (Left)Students waiting at gcrossing on existing trail along County Road B constructed in 2013 (Right)G12, Attachment 2Meeting Packet Page Number 142 of 236 Park Master Plan Survey ResultsPark Master Plan Survey ResultsBy A Wide Margin Walking, Hiking and Biking Trails Are By A Wide Margin Walking, Hiking and Biking Trails Are Most Used Facilities By HouseholdsMost Used Facilities By HouseholdsWalkingWalking, hiking and biking , hiking and biking trails area most used trails area most used f ili i b h h ld i hf ili i b h h ld i hQ3. Parks, preserves, and recreation facilities respondent households used or visited the most often during the past 12 monthsby percentage of respondents 63%W lki hiki & biki t ilfacilities by households with facilities by households with and without children.and without children.63%29%28%26%16%14%8%Walking, hiking, & biking trailsMaplewood Community CenterPlaygroundsNature trailsOpen space/preservesPicnic areasYouth baseball fieldsWalking, hiking and biking Walking, hiking and biking trails, nature trails, and trails, nature trails, and ld dld d8%6%4%3%3%3%2%Youth baseball fieldsNature CenterOutdoor tennis courtsAdult softball fieldsOutdoor ice-skating rinksOutdoor basketball courtsYouth softball fieldsplaygrounds most used playgrounds most used facilities by those who facilities by those who indicated they would vote in indicated they would vote in 17%2%2%0%Youth soccer fieldsPickleboard courtsOtherNone chosen0%20%40%60%80%Use Most Often 2nd Most Often 3rd Most Oftenyyfavor of a tax increase.favor of a tax increase.1010Source: Leisure Vision/ETC Institute for the City of Maplewood (March 2014)G12, Attachment 2Meeting Packet Page Number 143 of 236 City of Maplewood SRTS Grant TeamCity of Maplewood SRTS Grant TeamCity of Maplewood SRTS Grant Team City of Maplewood SRTS Grant Team Public Works Department Public Works Department -- Steven Love, Assistant City EngineerSteven Love, Assistant City EngineerParks and Recreation Department Parks and Recreation Department –– Jim Taylor, Parks ManagerJim Taylor, Parks ManagerCity of Maplewood’s Consultants City of Maplewood’s Consultants –– Bolton & MenkBolton & MenkComments and QuestionsComments and QuestionsG12, Attachment 2Meeting Packet Page Number 144 of 236 MEMORANDUM TO: Charles Ahl, City Manager FROM: Melinda Coleman, Assistant City Manager DATE: May 7, 2014 SUBJECT: Approval of a Resolution to Create and Administer a Tax Increment Finance District for the Villages at Frost and English Project Introduction Sherman and Associates is requesting preliminary approval from the City Council to support the creation of two TIF Districts for the development of multi-family housing projects on the Maplewood Bowl site. The developer wishes to create two separate districts because the projects will be constructed at different times and possibly with different investors and/or financing. The developer is in the process of applying for numerous financing sources and anticipates having preliminary approval of these sources by the end of 2014. The requested approval is preliminary and subject to the developer obtaining these other financing sources. The developer would anticipate requesting final approval of the financial assistance package and TIF plan in late fall of this year or early 2015 for a spring 2015 construction start. Design approvals would be sought at this same time. A preliminary approval on the intent to do a TIF Plan from the City is important to make applications to other financial partners successful. The applicant will not be successful with their applications without the documentation of the city’s willingness to work on a TIF plan and the City’s commitment to help with land acquisition costs. As you know, the City was successful in obtaining a Metropolitan Council LCDA grant for public improvements and land acquisition for this project. City participation is being requested to make sure the redevelopment is financially feasible, to provide for a number of affordable units and to ensure the development is of the highest quality in terms of amenities, materials and design. Discussion The approval of the attached resolutions does not bind the city to any financial or other required approvals for this project. It is just demonstrating that the City will allow a TIF application and plan later this year and that we are working toward the goal of determining how much assistance will be given and for what purposes. J1 Meeting Packet Page Number 145 of 236 The City is adopting these resolutions to allow the developer to seek additional funding sources. The applications will carry more weight to these various agencies if they know that city is willing to work on a TIF plan to augment the LDCA grant. Once all funding sources are determined, Sherman and Associates will make a formal application to the City and we will engage in negotiations for the TIF Plan. After an application is submitted, the City will go through our normal review and public hearing process. Budget Impact Adopting the attached Resolutions will have no impact on the City’s budget. Recommendation Adopt the two Resolutions (Attachments 1 and 2) showing the City’s intent to create and administer two TIF Districts for the development of multi-family low to moderate income housing project and affordable senior housing. Attachments 1. Resolution Expressing Intent to Create and Administer a Tax Increment Finance District for Development of a Senior Living Project 2. Resolution Expressing Intent to Create and Administer a Tax Increment Finance District for Development of a Multi-Family Low to Moderate Income Housing Project J1 Meeting Packet Page Number 146 of 236 6210625v1 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA HELD: May 12, 2014 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly called and held on the 12th day of May, 2014, at 7:00 p.m. The following members of the Council were present: and the following were absent: Member __________ introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING INTENT TO CREATE AND ADMINISTER A TAX INCREMENT FINANCE DISTRICT FOR DEVELOPMENT OF A SENIOR LIVING PROJECT WHEREAS: A. It has been proposed that the City of Maplewood, Minnesota (the "City") redevelop an area in the City known as the “Maplewood Bowl” site (the “Maplewood Bowl Site”). The City has received a proposal from Sherman Associates, Inc. (the “Developer”) that a portion of the Maplewood Bowl Site be developed for a project containing approximately 65 affordable senior living rental units (the “Senior Living Project”) which would revitalize the Maplewood Bowl Site and would meet the community needs for affordable senior housing within the area; and B. A need has been identified for additional affordable housing within the City; and an opportunity for an adaptive re-use redevelopment of the Maplewood Bowl Site; and C. The Developer has been working on redevelopment plans for the re-use of the Maplewood Bowl Site, and has asked the City to undertake the development of a tax increment financing plan to assist in financing the rehabilitation and development of the Senior Living Project; and D. It is anticipated that successful redevelopment of the Maplewood Bowl Site and the development of the Senior Living Project will require assistance in the form of tax increment financing in order to achieve financial feasibility; and J1, Attachment 1 Meeting Packet Page Number 147 of 236 6210625v1 2 NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood that (i) subject to the City Council holding a public hearing; (ii) determining that tax increment financing assistance is necessary for the Senior Living Project; and (iii) verification of development financing need that substantiates that “but for” the use of tax increment financing the Senior Living Project would be unable to proceed, the City intends to create and administer a tax increment financing district limited in terms sufficient to minimally meet financial requirements of the development in compliance with Minnesota Statutes, Section 469.174 through 469.1794, as amended. The motion for the adoption of the foregoing resolution was duly seconded by member _________ and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. J1, Attachment 1 Meeting Packet Page Number 148 of 236 6210625v1 3 STATE OF MINNESOTA RAMSEY COUNTY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, duly called and held on the date therein indicated, insofar as such minutes relate to the intent to create and administer a tax increment financing district for a senior living project in the City. WITNESS my hand this ____ day of May, 2014. ________________________________ Clerk J1, Attachment 1 Meeting Packet Page Number 149 of 236 6210965v1 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA HELD: May 12, 2014 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly called and held on the 12th day of May, 2014, at 7:00 p.m. The following members of the Council were present: and the following were absent: Member __________ introduced the following resolution and moved its adoption: RESOLUTION EXPRESSING INTENT TO CREATE AND ADMINISTER A TAX INCREMENT FINANCE DISTRICT FOR DEVELOPMENT OF A MULTI-FAMILY LOW TO MODERATE INCOME HOUSING PROJECT WHEREAS: A. It has been proposed that the City of Maplewood, Minnesota (the "City") redevelop an area in the City known as the “Maplewood Bowl” site (the “Maplewood Bowl Site”). The City has received a proposal from Sherman Associates, Inc. (the “Developer”) that a portion of the Maplewood Bowl Site be developed for a project containing approximately 50 multi-family low to moderate income rental housing units (the “Multi-Family Project”) which would revitalize the Maplewood Bowl Site and would meet the community needs for affordable multi-family housing within the area; and B. A need has been identified for additional affordable housing within the City; and an opportunity for an adaptive re-use redevelopment of the Maplewood Bowl Site; and C. The Developer has been working on redevelopment plans for the re-use of the Maplewood Bowl Site, and has asked the City to undertake the development of a tax increment financing plan to assist in financing the rehabilitation and development of the Multi- Family Project; and D. It is anticipated that successful redevelopment of the Maplewood Bowl Site and the development of the Multi-Family Project will require assistance in the form of tax increment financing in order to achieve financial feasibility; and J1, Attachment 2 Meeting Packet Page Number 150 of 236 6210965v1 2 NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood that (i) subject to the City Council holding a public hearing; (ii) determining that tax increment financing assistance is necessary for the Multi-Family Project; and (iii) verification of development financing need that substantiates that “but for” the use of tax increment financing the Multi-Family Project would be unable to proceed, the City intends to create and administer a tax increment financing district limited in terms sufficient to minimally meet financial requirements of the development in compliance with Minnesota Statutes, Section 469.174 through 469.1794, as amended. The motion for the adoption of the foregoing resolution was duly seconded by member _________ and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. J1, Attachment 2 Meeting Packet Page Number 151 of 236 6210965v1 3 STATE OF MINNESOTA RAMSEY COUNTY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, duly called and held on the date therein indicated, insofar as such minutes relate to the intent to create and administer a tax increment financing district for a multi-family low to moderate rental housing project in the City. WITNESS my hand this ____ day of May, 2014. ________________________________ Clerk J1, Attachment 2 Meeting Packet Page Number 152 of 236 J2 MEMORANDUM TO: Charles Ahl, City Manager FROM: Karen Guilfoile, City Clerk DATE: May 02, 2014 SUBJECT: Approval of an Off-Sale Intoxicating Liquor License for White Bear Liquor, 2223 White Bear Ave Introduction Bereket Tsegi Medhania has submitted an application for an off-sale intoxicating liquor license for White Bear Liquor, located at 2223 White Bear Avenue Background A background check has been conducted on Mr. Medhania, the sole proprietor and manager of White Bear Liquor; nothing has been indentified that would prohibit him from holding this license. City staff will be making periodic onsite visits to ensure compliance to eliminate the sale of alcoholic beverages to underage persons, and compliance with the City’s code of ordinances. In addition, the applicant has received a copy of the City Code and has familiarized himself with the provisions contained within it. Budget Impact None Recommendation It is recommended that the City Council approve an Off-Sale Intoxicating Liquor License for White Bear Liquor, 2223 White Bear Ave. Attachments None Meeting Packet Page Number 153 of 236 J3 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Gayle Bauman, Finance Director DATE: April 30, 2014 SUBJECT: Acceptance of Comprehensive Annual Financial Report - 2013 Introduction The Comprehensive Annual Financial Report (CAFR) of the City has been completed for the year-ended December 31, 2013. The CAFR is the City’s official annual report and is prepared by the Finance Department. It has been audited by the certified public accounting firm of Kern DeWenter, Viere, Ltd. and their unqualified opinion on the fair presentation of the financial statements is included within the CAFR. The CAFR includes the Independent Auditor’s Report the Reports on Compliance with Government Auditing Standards OMB Circular A-133 Single Audit and Legal Compliance and, finally, the Communications Letter. Also included in the packet is the Finance Department’s written response to any audit findings, identifying the actions that have been or will be taken to resolve these findings. Members of the City Council have received a copy of the Comprehensive Annual Financial Report (CAFR) and an electronic version is available on our website as well. Presentations on significant aspects of the CAFR were given to the Council by a representative of Kern, DeWenter, Viere, Ltd. at the May 12th Council Workshop. Budget Impact None. Recommendation It is recommended that the Council accept the City’s Comprehensive Annual Financial Report and approve the City’s responses to the audit findings, if any. Meeting Packet Page Number 154 of 236 MEMORANDUM TO: Charles Ahl, City Manager FROM: Michael Martin, AICP, Planner Melinda Coleman, Assistant City Manager DATE: May 7, 2014 SUBJECT: Approval of a Side Yard Setback Variance Resolution for the Construction of a New Garage, 798 McKnight Road North Introduction Stephen Mosner is proposing to build a new 832 square foot garage at his home located at 798 McKnight Road North. The new garage would replace the existing 400 square foot garage. The current garage is setback three feet from the property line. City code now requires new garages to be setback five feet from a side property line. Mr. Mosner is proposing to build his new garage utilizing the existing setback, which requires a two-foot variance. Discussion Code directs garage setback variance requests to be processed administratively. The applicant is required to get signatures of approval from every neighbor and then submit an application to staff to review. Staff either approves or denies the variance request with the applicant having the option to appeal to the city council. If any neighbor objects to the variance then the city council will consider the request. In this case, Mr. Mosner could not contact all of his neighbors. There has been no stated objection to this request. When Mr. Mosner’s current garage was built is met the setback requirements. Since that time the city has increased the side yard setback to five feet. Mr. Mosner would like to keep the existing setback because his driveway is already in place. The driveway placement and the placement of the house limit his ability to site the garage in a different location. Staff does not have any concern with the applicant utilizing the existing setback to build his new garage. All other code requirements regulating the building of a new garage will be met. Department Comments Engineering and Fire Marshal No concerns with this proposal. Building Official Nick Carver, the Maplewood Building Official, had the following comments: • The wall 3 feet from the property line be one-hour fire resistive construction. J4 Meeting Packet Page Number 155 of 236 • No openings (windows and doors) on the wall. • Over-hang is limited to 1 foot, maximum. Commission Action Planning Commission On May 6, 2014, the planning commission held a public hearing and recommended approval to the city council. Budget Impact None. Recommendation 1. Adopt the resolution approving a side yard setback variance. Approval is based on the following reasons: A. Strict enforcement of the ordinance would cause the applicant practical difficulties because complying with the side yard setback requirement stipulated by the ordinance would prohibit the building of a new garage because of the existing locations of the driveway and house. B. Approval of the requested side yard setback variance would benefit the adjacent properties because the site will be improved. C. Approval would meet the spirit and intent of the ordinance since the proposed garage would be built in an area that is already maintained as a garage. Approval of the side yard setback variance is based on the findings required by ordinance and subject to the following conditions: A. Shall comply with all zoning and building code regulations regarding the building of garages. B. Must replace tree that was removed to build new garage. Citizen’s Comments City Staff surveyed the owners of the 88 properties within 500 feet of the site for their comments about the proposal. Staff did not receive any replies. J4 Meeting Packet Page Number 156 of 236 Reference Information Site Description (Figure 1) Site size: 0.45 acres Existing Use: Single family home Surrounding Land Uses North: Single family homes South: Single family homes East: Town house development West: Single family homes in Saint Paul Planning (Figure 2) Land Use Plan: LDR (low density residential) Zoning: R1 (single dwelling) Figure 1 – Location Map Figure 2 – Land Use and Zoning Map Garage Garage Garage J4 Meeting Packet Page Number 157 of 236 Criteria for Variance Approval Section 44-13 of the city code allows the city council to grant variances. All variances must follow the requirements provided in Minnesota State Statutes. State law requires that variances shall only be permitted when they are found to be: 1. In harmony with the general purposes and intent of the official control; 2. Consistent with the comprehensive plan; 3. When there are practical difficulties in complying with the official control. “Practical difficulties” means that the property owner proposes to use the property in a reasonable manner not permitted by an official control. The plight of the landowner is due to circumstances unique to the property not created by the landowner and the variance, if granted, will not alter the essential character of the locality. Application Deadline City staff received the complete application and plans for this proposal on April 21, 2014. State law requires that the city take action within 60 days of receiving complete applications. Therefore, the deadline for city action is June 20, 2014. If the city needs extra time to review this application, state statute allows the city to take an additional 60 days but must notify the applicant by letter. Attachments 1. Location Map 2. Site Plans 3. Applicant’s Letter of Request dated April 14, 2014 4. Side Yard Setback Variance Resolution P:\SEC25\McKnight Road_798\Setback Variance_2014 J4 Meeting Packet Page Number 158 of 236 Location Map — 798 McKnight Road North — Proposed Garage Site of Proposed Garage J4, Attachment 1 Meeting Packet Page Number 159 of 236 J4, Attachment 2 Meeting Packet Page Number 160 of 236 J4, Attachment 2 Meeting Packet Page Number 161 of 236 To whom it may concern, Statement regarding Application for Variance for garage replacement project at 798 McKnight Rd. N., Maplewood, MN 55119. I am need of an approved city variance for this project because I would like to tear down and replace my garage with a larger one, and have it be in the same place from my south property line as the existing garage, which is 3 feet. The city ordinance states that accessory buildings are to be 5 feet from all property lines. I am requesting the non-administrative variance because I was unable to complete all the requirements for the administrative variance. For the administrative variance, I am required to obtain signatures from all adjacent property owners, stating their approval of my project. I have 7 adjacent owners, and unfortunately, I have not been able to get a hold of 3 of them, by any possible means. The house across the street, address 803 McKnight Rd. N., St. Paul, MN 55119, had a for sale sign go up about the beginning of March, and not long after it had the Sold sign on it as well. On each attempt to speak with the owner, I received no response at the door, and by just watching carefully, I don't really see any sign of occupancy, day or night. I mailed a letter containing my project details and phone number to the owner (attached for reference) and a stamped return envelope, and have received no response. One of the units behind me, address 2318 Olivia Ct. E., Maplewood, MN 55119, had a gentleman there who stated he was renting. I asked if he had any contact information for the owner, and he gave me a phone number. I called a few times and eventually left a message asking if the owner could call me back to discuss the variance, but did not get a return call. I then mailed to the owner, at the Olivia Ct. address the same project information, with my phone number and stamped return envelope, hoping that she would have mail forwarded to her current address, but the letter came back saying "unable to forward." The other unit behind me, address 2320 Olivia Ct. E., Maplewood, MN 55119, has had no sign of life any time I have gone to check. I began to wonder if the occupant is wintering in another state? So again, I mailed the letter described above, and have gotten no response. The only reason I need the variance is to build the new garage in the same place as the old one, 3 feet from the south property line. The adjacent neighbors I have talked to have been supportive of my project. I believe this project is in harmony with the general purposes and intent of the official control and consistent with the comprehensive plan because I am simply asking to replace the structure in its current location – I am not building a brand new structure where one did not previously exist. The practical difficulty I would experience by strictly adhering to the ordinance would be that if I were to build the new garage at 5 feet away from the south property line, it would no longer line up with the existing driveway (which is in excellent condition), leaving an unpleasant appearance. I think it would be pretty absurd to require the new structure to be built 5 feet from the property line, and then tear up and replace the driveway, just for the proper aesthetic appearance. I do not think approval of this variance will alter the essential character of the locality, again, because the new garage would be built at the same distance from the property line as the old garage – nothing is changing in that respect. J4, Attachment 3 Meeting Packet Page Number 162 of 236 The contact information for the adjacent property owners is as follows: Mike & Carrie McCann 796 McKnight Rd. N. Maplewood, MN 55119 William Larson 2320 Olivia Ct. E. Maplewood, MN 55119 Joanne Donley & Inez Matechen 2318 Olivia Ct. E. Maplewood, MN 55119 Nichole Hobbs 803 McKnight Rd. N. St. Paul, MN 55119 Kevin Gustafson 799 McKnight Rd. N. St. Paul, MN 55119 Michael Green 2321 Stillwater Rd. E. Maplewood, MN 55119 Matthew Seggelke 800 McKnight Rd. N. Maplewood, MN 55119 Thank You for your consideration. Sincerely, Stephen Mosner, homeowner 798 McKnight Rd. N. Maplewood, MN 55119 (h) 651-330-3804 (c) 612-812-0840 mosn0001@tc.umn.edu J4, Attachment 3 Meeting Packet Page Number 163 of 236 SITE YARD SETBACK VARIANCE RESOLUTION WHEREAS, Stephen Mosner applied for a variance from the shoreland protection ordinance. WHEREAS, this variance applies to property located at 2843 Meadowlark Lane North. The property identification number for this property is: 25-29-22-33-0056 WHEREAS, Ordinance Section 44-108 of the R-1 Residence District, requires a setback of 5 feet from the side yard property line for garages and accessory buildings. WHEREAS, the applicant is proposing a setback of 3 feet, requiring a variance of 2 feet, from the side yard property line. WHEREAS, the history of this variance is as follows: 1. On May 6, 2014, the planning commission held a public hearing to review this proposal. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the report and recommendation of the city staff. The planning commission recommended that the city council approve the variance request. 3. The city council held a public meeting on May 12, 2014, to review this proposal. The council considered the report and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council __________ the above- described variance based on the following reasons: A. Strict enforcement of the ordinance would cause the applicant practical difficulties because complying with the side yard setback requirement stipulated by the ordinance would prohibit the building of a new garage because of the existing locations of the driveway and house. B. Approval of the requested side yard setback variance would benefit the adjacent properties because the site will be improved. C. Approval would meet the spirit and intent of the ordinance since the proposed garage would be built in an area that is already maintained as a garage. J4, Attachment 4 Meeting Packet Page Number 164 of 236 Conditions of Approval Approval of the side yard setback variance is based on the findings required by ordinance and subject to the following conditions: A. Shall comply with all zoning and building code regulations regarding the building of garages. B. Must replace tree that was removed to build new garage. The Maplewood City Council ___________ this resolution on _________, 2014. J4, Attachment 4 Meeting Packet Page Number 165 of 236 J5 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Karen Guilfoile, Director Citizen Services DATE: April 23, 2014 SUBJECT: Approval of Resolution Defining Precinct 12 Polling Location Introduction On or before May 14, 2014, jurisdictions are required to submit any changes in precinct boundaries or polling locations to the Office of the Secretary of State. At the April 14, 2014 City Council meeting, staff proposed changes to polling locations and precinct boundaries. Subsequent to that meeting, the city was notified by ISD 622 that Beaver Lake Elementary would be under construction and would not be available to use as a precinct location. Beaver Lake Lutheran Church has agreed to permit us to use the church as a polling location. Following is the recommended change to P12 polling location: Precinct 12 – Move from Beaver Lake School, 1060 Sterling Street N. to Beaver Lake Lutheran Church, 2280 Stillwater Ave. E. Budget Impact There is no budget impact to this agenda item. Recommendation Approve the Resolution for P12 Polling Location Change. Attachments 1. Resolution for Polling Location Changes 2. Proposed Polling Location Map Meeting Packet Page Number 166 of 236 J5, Attachment 1 Resolution P-12 Polling Location Change WHEREAS, Beaver Lake School will be under construction and will not be available as a polling location; WHEREAS, Beaver Lake Lutheran Church has agreed to allow us to use the church as a polling location. NOW, THEREFORE, BE IT RESOLVED that the City Council of Maplewood, Minnesota, does hereby approve Beaver Lake Lutheran Church as a Polling Location for Precinct 12 with no changes to the boundary lines. Meeting Packet Page Number 167 of 236 J5, Attachment 2 Holloway Avenue County Road B East Larpenteur Avenue E. Highway 36 East Roselawn Avenue E County Road C East County Road D East Interstate 694 East Maplewood Boundary Linwood Avenue Maryland Avenue E. Frost Avenue Beam Avenue Mesabi Lydia Meeting Packet Page Number 168 of 236 MEMORANDUM TO: Charles Ahl, City Manager FROM: Michael Martin, AICP, Planner Melinda Coleman, Assistant City Manager DATE: May 7, 2014 SUBJECT: Approval of a Shoreland Setback Variance Resolution for the Construction of a Home Addition, 2843 Meadowlark Lane Introduction David and Kathleen Gabel are proposing to build a 364 square foot addition to their home located at 2843 Meadowlark Lane. Their home is currently 50 feet from the edge of Kohlman Lake. City ordinance requires a 75-foot setback from the lake. The addition would be 45 feet from the lake, thus requiring a 30-foot setback variance. Discussion Shoreland Ordinance Kohlman Lake is a Class 4 Public Water. The shoreland ordinance requires structures to have a setback of 75 feet to the ordinary high water mark of a Class 4 Public Water. The maximum percentage of impervious surface for a single family waterfront lot is 30 percent, with the possibility of increasing that to 40 percent with stormwater best management practices approved by the city engineer. The house is located 50 feet from the ordinary high water mark of Kohlman Lake. City staff calculates the dry land of the lot to be 18,368 square feet in area with 3,475 square feet of impervious surface coverage (19 percent). The lot currently exceeds the shoreland structure setback requirements of 75 feet to the ordinary high water mark but is well below the impervious surface coverage maximums of 30 percent. The addition will be located within 45 feet of the lake and will require a 30-foot shoreland structure setback variance. As part of the applicant’s current plans, they are removing 998 square feet of existing concrete and to be replaced by an 850 square foot permeable paver patio. The applicant has already restored the shoreland with native vegetation. Department Comments Engineering The engineering department has no concerns with this proposal. J6 Meeting Packet Page Number 169 of 236 Building Official Nick Carver, the Maplewood Building Official, had the following comments: • Must meet all building code requirements. Environmental Planner Refer to the report by Shann Finwall and Virginia Gaynor dated April 29, 2014. Ms. Finwall and Ms. Gaynor’s conditions noted in their report should be made conditions of this project. Commission Action Planning Commission On May 6, 2014, the planning commission held a public hearing and recommended approval to the city council. Budget Impact None. Recommendation 1. Adopt the resolution approving a shoreland setback variance from Kohlman Lake – a Class 4 Public Water. Approval is based on the following reasons: A. Strict enforcement of the ordinance would cause the applicant practical difficulties because complying with the shoreland setback requirement stipulated by the ordinance would prohibit the building of any permanent structures, substantially diminishing the potential of this lot. B. Approval of the requested shoreland setback variance would benefit the adjacent lake because the site will have its impervious surface area reduced. C. Approval would meet the spirit and intent of the ordinance since the proposed addition would be built in an area that is already maintained as lawn, which is also allowed by ordinance. D. The Minnesota Department of Natural Resources has reviewed the applicant’s plans and does not require a permit or have any state statutes that prevent the addition from being built. Approval of the shoreland setback variance shall be subject to complying with all of the conditions of approval in Shann Finwall and Virginia Gaynor’s Environmental Review. J6 Meeting Packet Page Number 170 of 236 Citizen’s Comments City Staff surveyed the owner of the 32 properties within 500 feet of the site for their comments about the proposal. Of the 9 replies, were in favor and one had concerns. In Favor • My husband, Vaughn, and I have no objection to the variance request set forth by the Gabels. (Liz Jefferson, 974 Kohlman Lane) • Thank you for sending the letter and attachment. The plan looks very nice and I have no objection. I met Mr. Gabel last summer when he stopped by to inquire about our shoreline restoration. He strikes me as a thoughtful and considerate neighbor who would not want to negatively impact his neighbors and natural surroundings. (Bill Hjort, 970 Kohlman Lane East) • OK build it! (John Anderson, 2878 Meadowlark Lane North) • It’s fine with us. (Terry and Shirley Mens, 2856 Meadowlark Lane North) • Approve (Thomas and Ediner Ogwangi, 2875 Meadowlark Lane North) • He should be allowed to build. (Edward Komac, 2865 Meadowlark Lane North) • My husband and I have no isses with this and would approve of the request. (985 Kohlman Lane East) • We support. It’s great to see properties (and values) upgraded and the Gabel family are great stewards of the lake. (Christopher and Kirstin Jacobson, 2846 Meadowlark Lane North) • I believe the proposed addition would bring value to the neighborhood and am in favor of granting permission. (Ronald Mader, 970 Kohlman Court) Concerns • Thanks for sending out this information. It looks as though there are only a few other homes with this option to expand on Kohlman Lake. I think it would be important to get those neighbors feelings and possibility of them wanting to expand at a later date. If one is OK, can you say no to others? Also where do you stop at; 35’ – 20’ – 15’… (Bernard and Margaret Flicek, 969 Kohlman Lane East) J6 Meeting Packet Page Number 171 of 236 Reference Information Site Description (Figure 1) Site size: 0.42 acres Existing Use: Single family home Surrounding Land Uses North: Single family homes South: Kohlman Lake East: Single family homes West: Single family homes Planning (Figure 2) Land Use Plan: LDR (low density residential) Zoning: R1 (single dwelling) Building Addition Figure 1 – Location Map Figure 2 – Land Use and Zoning Map Building Addition J6 Meeting Packet Page Number 172 of 236 Criteria for Variance Approval Section 44-13 of the city code allows the city council to grant variances. All variances must follow the requirements provided in Minnesota State Statutes. State law requires that variances shall only be permitted when they are found to be: 1. In harmony with the general purposes and intent of the official control; 2. Consistent with the comprehensive plan; 3. When there are practical difficulties in complying with the official control. “Practical difficulties” means that the property owner proposes to use the property in a reasonable manner not permitted by an official control. The plight of the landowner is due to circumstances unique to the property not created by the landowner and the variance, if granted, will not alter the essential character of the locality. Application Deadline City staff received the complete application and plans for this proposal on April 21, 2014. State law requires that the city take action within 60 days of receiving complete applications. Therefore, the deadline for city action is June 20, 2014. If the city needs extra time to review this application, state statute allows the city to take an additional 60 days but must notify the applicant by letter. Attachments 1. Location Map 2. Site Plan 3. Building Plans 4. Letter from Watershed District, dated April 11, 2014 5. Applicant’s Letter of Request dated April 14, 2014 6. Environmental Plan Review, dated April 29, 2014 7. Shoreland Buffer Variance Resolution P:\SEC4\Meadowlark Lane_2843 J6 Meeting Packet Page Number 173 of 236 Location Map—2843 Meadowlark Lane — Proposed Home Addition Site of Proposed Addition J6, Attachment 1 Meeting Packet Page Number 174 of 236 J6, Attachment 2Meeting Packet Page Number 175 of 236 J6, Attachment 3Meeting Packet Page Number 176 of 236 J6, Attachment 4 Meeting Packet Page Number 177 of 236 J6, Attachment 5 Meeting Packet Page Number 178 of 236 Environmental Review Project: David and Kathleen Gabel House Addition - Shoreland Setback Variance Date of Plans: April 14, 2014 Date of Review: April 29, 2014 Location: 2843 Meadowlark Lane Reviewers: Shann Finwall, Environmental Planner (651) 249-2304; shann.finwall@ci.maplewood.mn.us Virginia Gaynor, Natural Resources Coordinator (651) 249-2416; virginia.gaynor@ci.maplewood.mn.us Background The applicant is proposing to remove an existing 160 square foot, three season porch from the rear of their home at 2843 Meadowlark Lane, adjacent Kohlman Lake. In its place the applicant proposes to construct a 360 square foot addition. Shoreland Ordinance Kohlman Lake is a Class IV Public Water. The shoreland ordinance requires structures to have a setback of 75 feet to the ordinary high water mark of a Class IV Public Water. The maximum percentage of impervious surface for a single family waterfront lot is 30 percent. Existing Conditions The existing three season porch is located within 50 feet of the ordinary high water mark of Kohlman Lake. City staff calculates the dry land of the lot to be 19,402 square feet in area with 4,367 square feet of impervious surface coverage (23 percent). Shoreland Impacts • Addition: The addition will be located 5 feet closer to the lake, maintaining a 45-foot setback to the ordinary high water mark of Kohlman Lake. Rain water runoff from the addition will be channeled through gutters, downspouts, and possibly a rain barrel before draining to the existing rain garden on the east side of the lot. This rain garden was added in 2006 as part of the applicants’ shoreline restoration project. In addition to the shoreline improvements, the applicants have planted ten trees on the property. No trees will be removed as part of the project. • Patio: From the rear of the home, the applicant will remove a 998 square foot concrete patio and fencing surrounding the patio. In its place an 850 square foot permeable paver patio will be constructed. The permeable paver patio will be designed with a special drainage base to allow water to infiltrate the soil, with portions of the patio closest to the house foundation (4 to 6 feet) with a more J6, Attachment 6 Meeting Packet Page Number 179 of 236 standard paver design to minimize potential water encroachment to the home. After improvements are made, the impervious surface coverage on the lot will be reduced to approximately 2,816 square feet (not including the new patio which is permeable), which is 15 percent of the lot area. Summary The applicants have taken steps to mitigate impacts to the shoreline and Kohlman Lake with the construction of the addition including: • Decreasing the amount of impervious surface on the lot from 23 percent to 15 percent. • Ensuring that water runoff from the new addition is infiltrated in a rain garden and not running directly to the lake. • Good land stewardship with the restoration of the shoreline and tree plantings since 2006. Recommendation Staff recommends approval of the shoreline setback variance with the following conditions: 1. Directing all water runoff from the addition through gutters, downspouts, possibly rain barrels, and into the existing rain garden located on the east side of the property. 2. Removal of the 998 square foot concrete patio and replacement with an 850 permeable paver patio designed with a drainage base to allow water to infiltrate the soil, with portions of the patio closest to the house f oundation (4 to 6 feet) with a more standard paver design to minimize potential water encroachment to the home. J6, Attachment 6 Meeting Packet Page Number 180 of 236 SHORELAND SETBACK VARIANCE RESOLUTION WHEREAS, David and Kathleen Gabel applied for a variance from the shoreland protection ordinance. WHEREAS, this variance applies to property located at 2843 Meadowlark Lane North. The property identification number for this property is: 04-29-22-31-0005 WHEREAS, Ordinance Section 44-1242 of the Shoreland Overlay District, requires a setback of 75 feet in width adjacent to a Class 4 Public Water. WHEREAS, the applicant is proposing a setback of 45 feet, requiring a variance of 30 feet, from the Class 4 Public Water. WHEREAS, the history of this variance is as follows: 1. On May 6, 2014, the planning commission held a public hearing to review this proposal. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the report and recommendation of the city staff. The planning commission recommended that the city council approve the variance request. 3. The city council held a public meeting on May 12, 2014, to review this proposal. The council considered the report and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council __________ the above- described variances based on the following reasons: A. Strict enforcement of the ordinance would cause the applicant practical difficulties because complying with the shoreland setback requirement stipulated by the ordinance would prohibit the building of any permanent structures, substantially diminishing the potential of this lot. B. Approval of the requested shoreland setback variance would benefit the adjacent lake because the site will have its impervious surface area reduced. C. Approval would meet the spirit and intent of the ordinance since the proposed addition would be built in an area that is already maintained as lawn, which is also allowed by ordinance. D. The Minnesota Department of Natural Resources has reviewed the applicant’s plans and does not require a permit or have any state statutes that prevent the addition from being built. J6, Attachment 7 Meeting Packet Page Number 181 of 236 Conditions of Approval Approval of the shoreland setback variance shall be subject to complying with all of the conditions of approval in Shann Finwall and Virginia Gaynor’s Environmental Review. The Maplewood City Council ___________ this resolution on _________, 2014. J6, Attachment 7 Meeting Packet Page Number 182 of 236 MEMORANDUM TO: Charles Ahl, City Manager FROM: Tom Ekstrand, Senior Planner Melinda Coleman, Assistant City Manager DATE: May 7, 2014 SUBJECT: Approval of a Conditional Use Permit Resolution and Design Plans for a Building Addition to Beaver Lake Elementary School, 1060 Sterling Street Introduction Mike Boland, representing Independent School District 622, is proposing to add onto the Beaver Lake Elementary School, located at 1060 Sterling Street North. This proposal will also require a conditional use permit (CUP) from the planning commission and design approval from the community design review board (CDRB). Along with the proposed building addition, the applicant would: • Upgrade the obsolete and inefficient heating, ventilating and plumbing systems. • Abate hazardous materials. • Improve building security. • Add onto the building to meet space needs due to increased enrollment. Refer to the enclosed plans. Requests • Approval of a CUP to add onto the school since the city zoning code requires a CUP for schools. • Approval of design plans. Background Beaver Lake Elementary has been in existence for many years. Archived Ramsey County aerial photographs show the school from 1953. It likely predates that. J7 Meeting Packet Page Number 183 of 236 Discussion Building Design The proposed addition would go between the existing east and west wings of the school. Both wings are of different ages and have non-matching brick exteriors. To achieve a uniform southerly appearance on the south elevation, the applicant is proposing to apply a mix of metal panels, brick and cast stone veneer across the entire south elevation. These materials will wrap around each front corner to architecturally terminate these new materials as it blends into the existing east and west walls. Refer to the applicant’s colored rendering of the proposed south elevation. Landscaping The applicant will be removing four mature trees. Shann Finwall, the city’s environmental planner, reviewed this proposal and determined that the removal of the four trees will not be over 20 percent of the overall tree coverage. Therefore, the tree preservation ordinance would require that they replace one tree for each tree removed. Replacement trees must be at least two inches in caliper for deciduous trees or six feet tall for evergreens. Trash Storage There is no trash enclosure presently at the school. The applicant should provide a trash enclosure for the two dumpsters that are behind the building as part of the proposed expansion project. Parking Lot Repair The parking lot and driveways should be patched due to the many pot holes. Also, there is a graveled parking area behind the building which should be paved. The applicant proposes to repair pot holes with the proposed construction project. Mr. Boland requested to be able to pave the rear parking lot a year from now when they would have the funds to do so. Staff feels that this is reasonable. Building Official’s Comments Nick Carver, the building official, commented that all building codes must be met. Engineer’s Report Jon Jarosch, staff engineer, has reviewed the proposal. His report is attached. The applicant should comply with Mr. Jarosch’s requirements as stated in his report. Assistant Fire Chief’s Comments Butch Gervais, assistant fire chief, commented that all fire codes must be met. Police Comments Chief Paul Schnell has no issues with the proposal. J7 Meeting Packet Page Number 184 of 236 Commission Actions April 22, 2014: The CDRB moved to approve the plans for the addition with the staff recommendation. May 6, 2014: The planning commission recommended approval of the CUP with the staff recommendation. Budget Impact None. Recommendation Adoption of the attached conditional use permit resolution approving the plans for the addition to Beaver Lake Elementary, located at 1060 Sterling Street North. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city date-stamped April 15, 2014. Staff may approve minor changes. 2. The proposed construction shall be substantially started within one year of council approval or this permit shall be null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant shall plant four trees to replace the four that are to be removed. Replacement trees shall be at least two inches in caliper if they are deciduous or at least six feet tall if they are evergreens. The applicant shall work with staff on this landscaping plan. 5. The applicant shall repair the pot holes in the parking lots and driveway from Stillwater Road. The graveled area on the north side of the building shall be paved within one year. 6. The applicant shall work with staff on the construction of a trash enclosure for the north side of the building to contain the two trash dumpsters. The trash enclosure shall be a material compatible with the building and have closeable gates. The trash enclosure shall be completed along with the construction of the proposed addition. 7. The applicant shall comply with all requirements of the city’s engineering department report dated April 15, 2014. J7 Meeting Packet Page Number 185 of 236 Reference Information Site Description Site size: 10.19 acres Existing land use: Beaver Lake Elementary School Surrounding Land Uses North: Geranium Park and single dwellings South: Single Dwellings West: Single Dwellings East: Maple Oaks Funeral Home Planning Land Use Plan designation: G (government) Zoning: R1 (single dwelling residential) Code Requirement Section 44-1092 (3) requires a CUP for any educational institution. Findings for CUP Approval Section 44-1097 (a) requires that the city council base approval of a CUP on nine findings. Refer to the findings for approval in the resolution. Application Date The applications for these requests were complete on April 15, 2014. State law requires that the city decide on these applications within 60 days. The deadline for city council action is June 14, 2014. Attachments 1. Conditional Use Permit Resolution 2. Location/Land Use Plan Map 3. Site Plan 4. Aerial Photo 5. Building Elevations 6. Colored Front Elevation 7. Applicant’s letter dated April 9, 2014 8. Engineer’s Report dated April 15, 2014 9. Community Design Review Board Minutes dated April 22, 2014 10. Plans date-stamped April 15, 2014 (separate attachment) p:sec25\Beaver Lake School Addition CC Report 5 14 te J7 Meeting Packet Page Number 186 of 236 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Independent School District 622, has applied for a conditional use permit to construct a building addition to the Beaver Lake Elementary School. WHEREAS, Section 44-1092 (3) requires a CUP for any educational institution. WHEREAS, this permit applies to the property located at 1060 Sterling Street North. The legal description of this property is: This property lies within the NE ¼ of Section 25, Township 29, Range 22, Ramsey County, Minnesota. PID #252922130064 WHEREAS, the history of this conditional use permit is as follows: 1. On May 6, 2014, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On May 12, 2014, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council _________ the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. J7, Attachment 1 Meeting Packet Page Number 187 of 236 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city date-stamped April 15, 2014. Staff may approve minor changes. 2. The proposed construction shall be substantially started within one year of council approval or this permit shall be null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant shall plant four trees to replace the four that are to be removed. Replacement trees shall be at least two inches in caliper if they are deciduous or at least six feet tall if they are evergreens. The applicant shall work with staff on this landscaping plan. 5. The applicant shall repair the pot holes in the parking lots and driveway from Stillwater Road. The graveled area on the north side of the building shall be paved within one year. 6. The applicant shall work with staff on the construction of a trash enclosure for the north side of the building to contain the two trash dumpsters. The trash enclosure shall be a material compatible with the building and have closeable gates. The trash enclosure shall be completed along with the construction of the proposed addition. 7. The applicant shall comply with all requirements of the city’s engineering department report dated April 15, 2014. The Maplewood City Council _________ this resolution on _______, 2014. J7, Attachment 1 Meeting Packet Page Number 188 of 236 J7, Attachment 2 Meeting Packet Page Number 189 of 236 J7, Attachment 3 Meeting Packet Page Number 190 of 236 J7, Attachment 4 Meeting Packet Page Number 191 of 236 J7, Attachment 5 Meeting Packet Page Number 192 of 236 J7, Attachment 6 Meeting Packet Page Number 193 of 236 J7, Attachment 7 Meeting Packet Page Number 194 of 236 J7, Attachment 8 Meeting Packet Page Number 195 of 236 J7, Attachment 8 Meeting Packet Page Number 196 of 236 J7, Attachment 9 Meeting Packet Page Number 197 of 236 MEMORANDUM TO: Charles Ahl, City Manager FROM: Tom Ekstrand, Senior Planner Melinda Coleman, Assistant City Manager DATE: May 7, 2014 SUBJECT: Approval of a Conditional Use Permit Resolution to Reduce the Parking Lot Setback for the Hobby Lobby Dock Addition at the Plaza 3000 Shopping Center, 3000 White Bear Avenue Introduction Azure Properties, owner of the Plaza 3000 Shopping Center, is requesting approval of a conditional use permit (CUP) to reduce the parking lot setback on the south side of the building by Lydia Avenue. The affected parking lot driveway is adjacent to the new dock addition recently approved for the Hobby Lobby. On January 28, 2014, the community design review board (CDRB) approved the design plans for the new front entrance and rear dock additions at the Plaza 3000 for Hobby Lobby. One matter that had not yet been determined was whether the rear driveway would need to be widened behind the building due to the dock addition. Azure Properties was able to design the site plan so they would not need to widen the rear driveway. However, this resulted in making this driveway suitable only for one-way traffic adjacent to the new dock. Though, one-way traffic meets code and satisfies the Assistant Fire Chief’s requirements for building accessibility, the property owner would prefer that the driveway be widened to allow two-way traffic for a more convenient traffic flow within the site. To do this, the applicant would need to reduce the parking lot setback from eleven feet six inches to six feet ten inches. Being that the parking lot is currently setback 11.5 feet, rather than 15 feet, as code requires, the applicant is asking for approval of a CUP to “expand a non- conforming use.” Request Approve a CUP for the expansion of a non-conforming use by reducing a parking lot setback from 11.5 feet to six feet ten inches. Background 1974: The city council approved plans for the Plaza 3000 Shopping Center. January 28, 2014: The CDRB approved the design plans for the addition of the Hobby Lobby at the Plaza 3000. This approval included the following additions: J8 Meeting Packet Page Number 198 of 236 • A 15-foot by 59-foot front vestibule. • A receiving dock on the back of the building with an adjacent trash compactor pad. • A 2 ½ foot sidewalk extension in front of the proposed vestibule to provide a five-foot sidewalk around the proposed vestibule. One condition of approval by the CDRB was that: If because of the dock addition, the applicant proposes to widen the parking lot drive aisle to provide 24 feet of drive aisle width this alteration must not reduce the parking lot setback less than the required 15 feet. If either the drive aisle or the parking lot setback is lessened to fail to comply with code requirements, the applicant or property owner shall apply for a variance before obtaining a building permit. Discussion Existing Parking Lot Setbacks The applicant has provided a certificate of survey showing that their parking lot setbacks around the entire site are often under the code requirement for 15 feet. They range from eight feet at the narrowest point to 29 feet at the widest. Staff cannot find why this is the case. The records back in 1974 do not address the parking lot setbacks. The site plan, however, was approved by the city council and the setbacks were approved as they are. The existing parking lot setback along Lydia is the most constant one at 11.5 feet lying between the shopping center’s southerly driveway entrance and Ariel Street. Assistant Fire Chief’s Comments Butch Gervais, the assistant fire chief, requires that there be at least 20 feet of driveway width south of the proposed dock addition. This would be provided by the applicant. An increase to 24 feet, to allow two-way traffic, is even better and supported by the Mr. Gervais. Police Comments Chief Paul Schnell has no issues with the proposal. Engineer’s Comments Jon Jarosch, staff engineer, has no issues with this request. CUP Findings for Approval The zoning ordinance requires that the city council find that all nine “standards” for CUP approval be met to allow a CUP. In short, these state that the use would (refer to the resolution for the complete wording): • Comply with the city’s comprehensive plan and zoning code. • Maintain the existing or planned character of the neighborhood. J8 Meeting Packet Page Number 199 of 236 • Not depreciate property values. • Not cause any disturbance or nuisance. • Not cause excessive traffic. • Be served by adequate public facilities and police/fire protection. • Not create excessive additional costs for public services. • Maximize and preserve the site’s natural and scenic features. • Not cause adverse environmental effects. Staff’s Determination The proposal would meet these findings for CUP approval. Staff is supportive of this request provided the applicant replants this area to replace the six trees that will be removed. There will not be much room on site remaining, though, after nearly five feet of lawn is removed for the parking lot widening. There would be approximately 6.75 feet left on site for planting. Staff would like to see this area replanted, but trees with spreading roots should be avoided. Shrub varieties that grow tall enough to provide some screening, but not massive enough to have a substantial root spread, are preferred. Staff suggests six planting groupings of three shrubs each (18 shrubs) to replace the six trees to be removed. Commission Actions April 22, 2014: The CDRB moved to approve the plans for the proposed parking lot setback reduction. The board directed the applicant to work with the trash hauler to see if the trash compactor could be colored to match the color of the proposed dock addition. May 6, 2014: The planning commission recommended approval of the CUP. Budget Impact None. Recommendation Adoption of the attached conditional use permit resolution approving the plans for the widening of the Plaza 3000 Shopping Center parking lot on the south side of the building. This approval allows a parking lot setback reduction from 11.5 feet to six feet 10 inches. Approval is based on the findings required by ordinance and subject to the following conditions: 1. All construction shall follow the site plan approved by the city date-stamped March 27, 2014. Staff may approve minor changes. 2. The proposed parking lot widening shall be substantially started within one year of council approval of this permit shall be null and void. The council may extend this deadline for one year. J8 Meeting Packet Page Number 200 of 236 3. The city council shall review this permit in one year. 4. The property owner shall replace the six trees that would be removed due to this parking lot widening. They shall plant shrub varieties that grow tall enough to provide some screening, but not massive enough to have a substantial root spread that would interfere with nearby buried cables in the street boulevard. The property owner shall plant six planting groupings of three shrubs each (18 shrubs total) to replace the six trees to be removed. The planting plan shall be subject to staff approval. Reference Information Site Description Site size: 10.18 acres Existing land use: The Plaza 3000 Shopping Center Surrounding Land Uses North: The Plaza 3000 North Annex Shopping Center, Denny’s and Firestone East: The Salvation Army Church South: Half Price Books, Michaels and Concordia Arms West: Maplewood Square Shopping Center Planning Land Use Plan designation: C (commercial) Zoning: BC (business commercial) Code Requirement Section 44-12 (e) requires a CUP to enlarge, reconstruct or structurally alter a non-confirming use. Findings for CUP Approval Section 44-1097 (a) requires that the city council base approval of a CUP on nine findings. Refer to the findings for approval in the resolution. Application Date The application for this request was considered complete on March 27, 2014. State law requires that the city decide on zoning applications within 60 days, however, the city may extend this review deadline an additional 60 days if more time is needed to complete the review. Staff has extended this review period to make sure that there is sufficient time to conclude the review J8 Meeting Packet Page Number 201 of 236 since the anticipated council date to act on this request falls on Memorial Day. The deadline for action by the city council is now July 25, 2014. Attachments 1. Conditional Use Permit Resolution 2. Applicant’s letter dated March 21, 2014 3. Location Map 4. Aerial Photo of the Plaza 3000 5. Certificate of Survey 6. Site Plan Detail—Current Parking Lot Setback 7. Site Plan Detail—Proposed Parking Lot Setback 8. Community Design Review Board minutes dated April 22, 2014 9. Plans date-stamped March 27, 2014 (separate attachment) p:sec2N\Plaza 3000 Parking Lot Setback Reduction CUP CC Report 5 14 te J8 Meeting Packet Page Number 202 of 236 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Azure Properties has applied for a conditional use permit to reduce their parking lot setback on the south side of the building from the Lydia Avenue right-of-way. WHEREAS, Section 44-12 (e) of the city ordinances requires a conditional use permit to enlarge, reconstruct or structurally alter a non-confirming use. WHEREAS, this permit applies to the property located at 3000 White Bear Avenue. The legal description of this property is: That part of the South ½ of the Northeast ¼ of the Northwest ¼, lying southerly of the north line of Woodlynn Avenue, subject to Woodlynn Avenue, and lying easterly of White Bear Avenue as now located by Final Certificate recorded as Document Number 1813704, Section 2, Township 29 North, Range 22 West, City of Maplewood, Ramsey County, Minnesota. And The west 329.31 feet of the Northwest ¼ of the Northeast ¼ Section 2, Township 29 North, Range 22 West, except the north 1321.33 feet, thereof, City of Maplewood, Ramsey County, Minnesota. And Part of the south 640.00 feet of the north 1321.33 feet of the west 329.31 feet of the Northwest ¼, of the Northeast ¼, Section 2, Township 29 North, Range 22 West, City of Maplewood, Ramsey County, Minnesota. WHEREAS, the history of this conditional use permit is as follows: 1. On May 6, 2014, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council ______ this permit. 2. On ____________, 2014, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council _________ the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. J8, Attachment 1 Meeting Packet Page Number 203 of 236 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city date-stamped March 27, 2014. Staff may approve minor changes. 2. The proposed parking lot widening shall be substantially started within one year of council approval of this permit shall be null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The property owner shall replace the six trees that would be removed due to this parking lot widening. They shall plant shrub varieties that grow tall enough to provide some screening, but not massive enough to have a substantial root spread that would interfere with nearby buried cables in the street boulevard. The property owner shall plant six planting groupings of three shrubs each (18 shrubs total) to replace the six trees to be removed. The shrubs shall be at least three feet tall upon planting. The planting plan shall be subject to staff approval. The Maplewood City Council _________ this resolution on _______, 2014. J8, Attachment 1 Meeting Packet Page Number 204 of 236 J8, Attachment 2 Meeting Packet Page Number 205 of 236 J8, Attachment 3 Meeting Packet Page Number 206 of 236 J8, Attachment 4 Meeting Packet Page Number 207 of 236 J8, Attachment 5 Meeting Packet Page Number 208 of 236 J8, Attachment 6 Meeting Packet Page Number 209 of 236 J8, Attachment 7 Meeting Packet Page Number 210 of 236 J8, Attachment 8 Meeting Packet Page Number 211 of 236 MEMORANDUM TO: Charles Ahl, City Manager FROM: Tom Ekstrand, Senior Planner Melinda Coleman, Assistant City Manager DATE: May 7, 2014 SUBJECT: Approval of a Conditional Use Permit Revision Resolution and Design Plans for Verizon Wireless Ground Equipment at Hillwood Drive and Sterling Street Introduction Verizon Wireless is proposing to: • Add cell phone antennas to the water tower at the corner of Hillwood Drive and Sterling Street. • Place a 12-foot by 30-foot prefabricated equipment room/generator room structure at the base of the water tower. • Place an 8- by 16-foot, six foot tall chain link fence on the northwest end of the proposed building to surround ground equipment. This fence would have a black vinyl coating. The antennas are permitted by ordinance as “co-locations.” This proposal, however, will require a conditional use permit (CUP) revision and design approval because of the proposed building. Refer to the attachments. Requests • Approval of a CUP revision for the proposed expansion of the existing communications facility by adding the proposed prefabricated building. • Approval of the design plan for the proposed structure. Background April 11, 2005: The city council approved a conditional use permit (CUP) to allow Ramsey County to install 800MHz antennas and the ground structure at the water tower site. The CUP was subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. J9 Meeting Packet Page Number 212 of 236 2. The proposed construction of the new antenna facility must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Any antenna or equipment that is not used for a year shall be deemed abandoned and the city may require the owner to remove it. 5. Ramsey County shall be responsible for costs and implementation of any corrections or changes necessary because of interference or other problems caused by this facility. The county shall make any such corrections or changes in a timely manner. The city council also approved the design plans subject to the following conditions: 1. Repeat this review in two years if the city has not issued permits for this project. 2. Before the city issues a building permit, city staff must approve the following: a. A certificate of survey for the project area that shows the proposed new construction, the location of the property lines and existing site features around the proposed lease area. b. A revised landscape and screening plan that: (1) Shows the preservation of as much of the existing vegetation as possible. (2) Shows the clean-up and the restoration of all turf areas with sod. c. A driveway, sidewalk, grading, drainage and erosion control plan for the project site. d. The plans for the equipment building that show the proposed exteriors with the designs, colors and materials. e. Project plans and specifications that meet all the requirements of the city building official. 3. Before getting a certificate of occupancy, the applicant shall remove and dispose of any debris and ensure that the site is cleaned up. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. J9 Meeting Packet Page Number 213 of 236 Discussion Building Design The proposed 12-foot by 30-foot equipment building would have a brick-embossed concrete exterior and be colored dark walnut. The structure would be 10.5 feet tall and would be placed on the property, not constructed on site. The existing equipment structure on site for Ramsey County is also a brick-embossed structure. Staff recommends that the proposed structure match the color of the existing one. There would also be an 8-foot by 16-foot, six-foot-tall chain link fence installed at the northerly end of the proposed structure to enclose and protect external electrical equipment referred to as the “cable bridge section.” The proposed fence would be chain link material with a black vinyl coating. The black vinyl coating would make the fence less visible and is, therefore, a good choice. Building Placement The planning commission recommended approval of the proposed CUP with the staff recommendation. They did, however, consider having the proposed building moved further from the homes on the east side. They directed staff to work with the applicant to see if there are better alternative locations. Staff did as requested and the applicant responded with the following justification for their proposed building placement: Please see the excerpt below from the design team regarding the first and second site walk for this site. "He said they originally choose to place the equipment shelter on the Northwest side of the water tower. After we received the prelim survey, we noticed the 100’ easement from the gas lines to the west of the water tank. So the original equipment shelter location fell inside of that easement. Also, the first location would have been ultimately denied, because we fell inside of the water tower drip edge. On the second site walk, Design 1 met with Verizon and the City of Maplewood, and decided on the location where we are proposing currently. The main reason they choose the current location, is because it was the flattest area surrounding the water tank. This site drops off pretty well on all sides of the water tank, and this was the most logical (and maybe only) location for the equipment shelter. They city was good with the proposed equipment shelter location as long as we relocated the existing trees, and the equipment shelter was properly screened from the two streets." With this explanation, staff is supportive of the proposed location as shown on the site plan. Landscaping Seven evergreen trees would be removed for the new structure and seven replacement evergreens planted. The new trees should be at least six-feet-tall to comply with code. J9 Meeting Packet Page Number 214 of 236 Building Official’s Comments Dave Fisher, the former building official, commented that he will need signed plans from a design professional. Also, he will need approval of this project by the St. Paul Regional Water Services since the proposal is on their site. Engineer’s Report Refer to the engineering report from Steve Love, assistant city engineer. The applicant would need to comply with Mr. Love’s conditions as stated in his report. Assistant Fire Chief’s Comments Butch Gervais, assistant fire chief, commented that there are no issues. Police Comments Chief Paul Schnell has no issues with the proposal. CUP Findings for Approval The zoning ordinance requires that the city council find that all nine “standards” for CUP approval be met to allow a CUP. In short, these state that the use would (refer to the resolution for the complete wording): • Comply with the city’s comprehensive plan and zoning code. • Maintain the existing or planned character of the neighborhood. • Not depreciate property values. • Not cause any disturbance or nuisance. • Not cause excessive traffic. • Be served by adequate public facilities and police/fire protection. • Not create excessive additional costs for public services. • Maximize and preserve the site’s natural and scenic features. • Not cause adverse environmental effects. The proposed 12- by 30-foot structure would meet the above criteria and would not create any negative issues. The applicant is proposing to plant evergreen trees to buffer the proposed structure which will help to screen it. Also, the elevation of the site is considerably higher than surrounding homes which would diminish its visibility. Neighbor’s Comments Staff surveyed the 52 neighboring property owners within 500 feet of the site. There was only one reply. That resident only asked about the mailing radius for our notification. There were no comments for or against the proposal. J9 Meeting Packet Page Number 215 of 236 Commission Actions March 18, 2014: The planning commission recommended approval of the proposed CUP with the staff recommendation. They did, however, consider having the proposed building moved further from the homes on the east side. They directed staff to work with the applicant to see if there are better alternative locations. April 22, 2014: The community design review board reviewed the building design and landscaping plans and recommended approval. The board added the following conditions: • The applicant shall review with staff the possibility of moving the proposed building closer to the water tower. • The existing fence around Ramsey County’s equipment should be continually maintained. • The applicant shall revise the landscape plan to show the planting locations of the trees to be staggered into two rows, instead of a single row. The applicant shall also work with staff on increasing the number of trees to the landscape plan to bolster the screening provided. Staff has added the board’s third condition to the recommendation for design approval. Staff feels that there is no suitable opportunity to move the proposed building closer to the water tower. Doing so would place the building either on the north side of the tower making it more visible to neighbors or conflict with the driveway and causing its relocation or widening to accommodate the building placement. The west side of the tower is not feasible due to the pipeline easement and the existing building is in the way on the south side of the water tower. Regarding the fence around Ramsey County’s equipment, this fence is in good condition and the Maplewood fence-maintenance code requires that fences be continually maintained. Staff, therefore, is not recommending a condition change for the existing fence. Budget Impact None. Recommendation A. Adopt the conditional use permit revision resolution approving the expansion of the cell phone and public safety communications facility at the St. Paul Regional Water Services water tower site at the corner of Hillwood Drive and Sterling Street. Approval is based on the findings required by ordinance and subject to the following conditions (additions are underlined): 1. All construction shall follow the site plan approved by the city date-stamped February 18, 2014. The director of community development may approve minor changes. J9 Meeting Packet Page Number 216 of 236 2. The proposed construction of the new antenna facility must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Any antenna or equipment that is not used for a year shall be deemed abandoned and the city may require the owner to remove it. 5. Ramsey County shall be responsible for costs and implementation of any corrections or changes necessary because of interference or other problems caused by this facility. The county shall make any such corrections or changes in a timely manner. Ramsey County shall be responsible only for their communications equipment. 6. Verizon shall be responsible for costs and implementation of any corrections or changes necessary because of interference or other problems caused by their communications equipment. 7. The applicant shall comply with the conditions noted in the engineering report by Steve Love dated February 13, 2014. 8. The applicant shall provide written approval of this project by the St. Paul Regional Water Services since the proposal is on their site. B. Approve the plans date-stamped February 18, 2014 for the proposed equipment building for Verizon Wireless to locate on the water tower site at the corner of Hillwood Drive and Sterling Street. Approval is subject to the following conditions: 1. Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes to these plans. 2. The applicant shall obtain a conditional use permit from the city council for the proposed expanded use of the site with an additional building and equipment by Verizon Wireless. 3. The applicant shall revise the landscape plan to show the planting locations of the trees to be staggered into two rows, instead of a single row. The applicant shall also work with staff on increasing the number of trees to the landscape plan to bolster the screening provided. The minimum height of these trees shall be six feet tall. The applicant shall make sure to maintain these trees and keep them watered. 4. If the building project results in a need for a retaining wall at the base of the proposed pre-fabricated building due to grades, the applicant shall provide a detail of this wall for staff approval. 5. The proposed structure shall match the pattern and color of the existing structure. J9 Meeting Packet Page Number 217 of 236 6. The applicant shall comply with the conditions noted in the engineering report by Steve Love dated February 13, 2014. 7. The applicant shall provide an irrevocable letter of credit or cash escrow in the amount of 150 percent of the cost of installing the landscaping, before getting a building permit. J9 Meeting Packet Page Number 218 of 236 Reference Information Site Description Site size: 1.36 acres Existing land use: Water tower with antennas and ground equipment to serve Ramsey County public safety needs Surrounding Land Uses The water tower site is surrounded by single family homes. Planning Land Use Plan designation: G (government) Zoning: R1 (single dwelling residential) Application Date The applications for these requests were complete on February 18, 2014. State law requires that the city decide on these applications within 60 days. Staff, however, has extended the review period an additional 60 days because the applicant requested a postponement of the design review because of a meeting conflict. The deadline for city council action is now extended to June 25, 2014. Attachments 1. Conditional Use Permit Revision Resolution 2. Land Use Plan Map 3. Zoning Map 4. Location Map 5. Site Plan 6. Aerial Photo 7. Building Design Plan 8. Engineer’s Report dated February 13, 2014 9. PC Minutes dated March 18, 2014 10. CDRB Minutes dated April 22, 2014 11. Plans date-stamped February 18, 2014 (separate attachment) p:sec12-28\Verizon on Water Tower Site at Hillwood and Sterling/Verizon Ground Equipment Proposal CC Report 4 14 te J9 Meeting Packet Page Number 219 of 236 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Verizon Wireless has applied for a conditional use permit revision be allowed to expand the wireless communications facility which is in place at the St. Paul Regional Water Services water tower site. WHEREAS, Section 44-1327 of the city ordinances requires a conditional use permit for communications towers, including their support equipment, in residential zoning districts. WHEREAS, this permit applies to the property located at the southwest corner of Hillwood Drive and Sterling Street. The legal description of this property is: Outlot B, Beth Heights First Addition, according to the recorded plat in Section 12, Township 28, Range 22 in Ramsey County, Minnesota. (PIN 12-28-22-43-0012) WHEREAS, the history of this conditional use permit is as follows: 1. On March 18, 2014, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On ____________, 2014, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council _________ the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. J9, Attachment 1 Meeting Packet Page Number 220 of 236 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city date-stamped February 18, 2014. The director of community development may approve minor changes. 2. The proposed construction of the new antenna facility must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Any antenna or equipment that is not used for a year shall be deemed abandoned and the city may require the owner to remove it. 5. Ramsey County shall be responsible for costs and implementation of any corrections or changes necessary because of interference or other problems caused by this facility. The county shall make any such corrections or changes in a timely manner. Ramsey County shall be responsible only for their communications equipment. 6. Verizon shall be responsible for costs and implementation of any corrections or changes necessary because of interference or other problems caused by their communications equipment. 7. The applicant shall comply with the conditions noted in the engineering report by Steve Love dated February 13, 2014. 8. The applicant shall provide written approval of this project by the St. Paul Regional Water Services since the proposal is on their site. The Maplewood City Council _________ this resolution on _______, 2014. J9, Attachment 1 Meeting Packet Page Number 221 of 236 J9, Attachment 2 Meeting Packet Page Number 222 of 236 J9, Attachment 3 Meeting Packet Page Number 223 of 236 J9, Attachment 4 Meeting Packet Page Number 224 of 236 J9, Attachment 5 Meeting Packet Page Number 225 of 236 J9, Attachment 6 Meeting Packet Page Number 226 of 236 J9, Attachment 7 Meeting Packet Page Number 227 of 236 J9, Attachment 8 Meeting Packet Page Number 228 of 236 J9, Attachment 8 Meeting Packet Page Number 229 of 236 J9, Attachment 9 Meeting Packet Page Number 230 of 236 J9, Attachment 9 Meeting Packet Page Number 231 of 236 J9, Attachment 10 Meeting Packet Page Number 232 of 236 MEMORANDUM TO: City Council FROM: Charles Ahl, City Manager DATE: May 5, 2014 SUBJECT: Call Special Meeting to Consider Options and Schedule to Fill City Manager Position Introduction/Background The City Council should consider appointing a City Manager to fill my position after my planned retirement on May 30, 2014. This discussion and consideration should be done as part of a council meeting and transparent to our citizens. The Council will need to consider appointing an Interim City Manager as well as establish a process to consider filling the position on a permanent basis. Assistant City Manager Melinda Coleman is a very qualified candidate and has experience as a City Manager. Her contract provides that she fill the City Manager position in the absence of the City Manager on a temporary basis until the Council makes other arrangements. Due to Council Member Abram’s absence from the May 12th meeting and the fact that the Memorial Day Holiday falls on the fourth Monday [our regular meeting date], a special meeting will be necessary. The length and terms of Ms. Coleman’s appointment will be part of the May 20th discussion. We will also discuss whether the Council wishes to conduct a search process at the May 20th meeting when all members are present. The date of May 20th at 5:00 pm is proposed. It is anticipated that the meeting will last approximately 45-60 minutes. The rules of procedure require that only the item specified be discussed as part of a Special Meeting, so the Council should add any other topics that they may wish to consider to this motion calling the meeting. Budget Impact None. Recommendation It is recommended that the City Council adopt a motion calling a special meeting of the City Council for Tuesday, May 20th at 5:00 pm to be held in the City Council chambers for the purpose of considering options and a schedule to fill the City Manager position. Attachments None. J10 Meeting Packet Page Number 233 of 236 THIS PAGE IS INTENTIONALLY LEFT BLANK Meeting Packet Page Number 234 of 236 MEMORANDUM TO: City Council FROM: Melinda Coleman, Assistant City Manager DATE: May 6, 2014 SUBJECT: Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Agenda Items & Work Session Schedule 1. May 26 –Meeting cancelled due to Memorial Day Conflict 2. June 9 – Commissioner Interview for Human Rights Commission 3. June 9 – Johnson – Berwald Annexation 4. June 9 – Update on the Park Master Plan 5. June 23 – Recreation Program Update and Quick Primer on CAPRA (Commission for Accreditation of Park and Recreation Agencies) Budget Impact None. Recommendation No action required. Attachments None. M1 Meeting Packet Page Number 235 of 236 THIS PAGE IS INTENTIONALLY LEFT BLANK Meeting Packet Page Number 236 of 236