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HomeMy WebLinkAbout04-14-2014 City Council Meeting MinutesApril 14, 2014 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, April 14, 2014 Council Chambers, City Hall Meeting No. 07-14 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:02 p.m. by Mayor Slawik. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA N1 City Clean Up N2 National Telecommunicator’s Week N3 Cable Commission Meeting N4 Housing and Economic Development Commission Meeting N5 Maplewood Historical Preservation Commission Meeting N6 Gateway Corridor N7 Regional Mayors Meeting Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of March 24, 2014 City Council Workshop Minutes Councilmember Juenemann noted that the time of the meeting needs to be changed from 5:00 P.M. to 5:30 P.M. Councilmember Juenemann moved to approve the March 24, 2014 City Council Workshop Minutes as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. April 14, 2014 City Council Meeting Minutes 2 2. Approval of March 24, 2014 City Council Meeting Minutes Councilmember Juenemann noted that the motion for item D needs to be changed from submitted to amended. Councilmember Juenemann moved to approve the March 24, 2014 City Council Meeting Minutes as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Approval of Resolution Proclaiming Arbor Day Environmental Planner Finwall read the Proclamation proclaiming May 10, 2014 Arbor Day in Maplewood and gave additional details. Councilmember Juenemann moved to approve the Arbor Day Proclamation proclaiming May 10, 2014 as Arbor Day in Maplewood. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of Environmental and Natural Resources Commission 2013 Annual Report Ann Palzer, Environmental and Natural Resource Commission Chair gave the report and answered questions of the council. Councilmember Juenemann moved to approve the Environmental and Natural Resources Commission 2013 Annual Report. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Life Safety Awards (No Report) Fire Chief Lukin presented a Life Savings Award to Maplewood Community Center employees Brittany Buckley and Danika Amundson for aid they administered to Mr. James Zielinski. Mr. Zielinski addressed the council and thanked Brittany and Danika for saving his life. He also thanked the Maplewood Fire Department staff and the staff at Regions Hospital. G. CONSENT AGENDA Councilmember Cardinal requested item G2 be highlighted, Councilmember Juenemann requested item G11 be highlighted and Mayor Slawik requested item G12 be highlighted. April 14, 2014 City Council Meeting Minutes 3 Councilmember Koppen moved to approve agenda items G1-G12. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember Koppen moved to approve the Approval of Claims. ACCOUNTS PAYABLE $ 483,513.94 Checks # 92187 thru # 92223 dated 03/25/14 $ 418,411.49 Disbursements via debits to checking account dated 03/17/14 thru 03/21/14 $ 663,142.43 Checks #92224 thru #92268 dated 03/25/14 thru 04/01/14 $ 241,860.68 Disbursements via debits to checking account dated 03/24/14 thru 03/28/14 $ 488,256.17 Checks # 92272 thru # 92319 dated 04/01/14 thru 04/08/14 $ 1,646,505.97 Disbursements via debits to checking account dated 03/31/14 thru 04/04/14 $ 3,941,690.68 Total Accounts Payable PAYROLL $ 527,279.26 Payroll Checks and Direct Deposits dated 03/28/14 $ 1,263.15 Payroll Deduction check # 9989939 thru # 9989942 dated 03/28/14 $ 528,542.41 Total Payroll $ 4,470,233.09 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – All The motion passed. April 14, 2014 City Council Meeting Minutes 4 2. Approval to Hire Consultant to Update Job Evaluation System and Conduct a Classification and Compensation Study City Manager Ahl gave the staff report. Councilmember Koppen moved to approve the City Manager Hire a Consultant to Update the City’s Job Evaluation System and Conduct a Classification and Compensation Study with a budget not to exceed $30,000. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Approval of a Temporary Lawful Gambling Permit and Waiver of Permit Fee, Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street Councilmember Koppen moved to approve the Temporary Lawful Gambling Permit for the Church of the Presentation of the Blessed Virgin Mary’s Spring Festival on May 3rd and 4th at 1725 Kennard Street; and waive the fees for the Temporary Amusement Rides Permit. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Approval of a Temporary Lawful Gambling Permit for St. Pascal Baylon Church, 2100 White Bear Avenue Councilmember Koppen moved to approve the Temporary Gambling Permit for St. Pascal Baylon Catholic Church for their Annual Friends and Family Dinner on April 26, 2014 to be held at 2100 White Bear Avenue. Seconded by Councilmember Juenemann Ayes – All The motion passed. 5. Approval of a Motor Fuel Station License for Holiday Stationstores Inc, 2729 Stillwater Road Councilmember Koppen moved to approve the Motor Fuel Station License for Holiday Stationstores Inc., 2729 Stillwater Road. Seconded by Councilmember Juenemann Ayes – All The motion passed. 6. Approval of Access Agreement with MPCA for Installation of Monitoring Well at Geranium Park Councilmember Koppen moved to approve the MPCA Property Access Agreement with the City of Maplewood for the purpose of installing a Groundwater Monitoring Well at Geranium April 14, 2014 City Council Meeting Minutes 5 Park. Seconded by Councilmember Juenemann Ayes – All The motion passed. 7. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 2, East Metro Public Safety Training Center Phase I Bid Package 5 Improvements, City Project 09-09 Councilmember Koppen moved to approve the Resolution Directing Modification of Existing Construction contract, Change Order No. 2, for the East Metro Pubic Safety Training Center Phase 1 Bid Package 5 Improvements, City Project 09-09. Resolution 14-4-1052 Directing Modification of Existing Construction Contract Project 09-09, BID Package 5, Change Order No. 2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 09-09, East Metro Public Safety Training Center Phase I Bid Package 5 Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 09-09, Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Mayor and City Engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 2 which is an increase of $6,280.61 The revised contract amount is $1,531,861.11. Adopted by the Maplewood City Council on this 14th day of April 2014. Seconded by Councilmember Juenemann Ayes – All The motion passed. 8. Approval to Purchase 2014-2015 Road Salt Councilmember Koppen moved to approve the Purchase of De-Icing Salt under the State Contract in an amount estimated at $93,000. Seconded by Councilmember Juenemann Ayes – All The motion passed. April 14, 2014 City Council Meeting Minutes 6 9. Approval of $300 Contribution Toward the Zero-Waste Contract for the Waterfest Event Councilmember Koppen moved to approve a $300 Contribution to Ramsey-Washington Metro Watershed District to help fund the zero-waste contract for the Waterfest event scheduled for May 31, 2014. Seconded by Councilmember Juenemann Ayes – All The motion passed. 10. Approval of a Conditional Use Permit Review, T-Mobile Cellular Telephone Tower at Harmony Learning Center, 1961 County Road C East Councilmember Koppen moved to approve to review the Conditional Use Permit for the Monopole at 1961 County Road C East again in one year. Seconded by Councilmember Juenemann Ayes – All The motion passed. 11. Approval of Metropolitan Livable Communities Act Grant Agreement for Villages at Frost and English Assistant City Manager Coleman gave the staff report. Councilmember Koppen moved to approve the Mayor and City Manager sign and execute the Grant Agreement between the City of Maplewood and Metropolitan Council. Seconded by Councilmember Juenemann Ayes – All The motion passed. 12. Approval of 2014 Youth Service Bureau Service Agreement Police Chief Schnell gave the staff report and answered questions of the council. Councilmember Koppen moved to approve the 2014 Service Agreement with the Youth Service Bureau. Seconded by Councilmember Juenemann Ayes – All The motion passed. H. PUBLIC HEARING 1. Approval of a Resolution to Consider Giving Host Approval to the Issuance by the City of Falcon Heights of a Revenue Obligation to Mounds Park Academy Project April 14, 2014 City Council Meeting Minutes 7 Assistant City Manager Coleman gave the staff report. Mayor Slawik opened the public hearing. The following person spoke. 1. Bill Hudson, Director of Institutional Advancement at Mounds Park Academy. Mayor Slawik closed the public hearing. Councilmember Juenemann moved to approve the Resolution Giving Host Approval to the Issuance of Educational Facilities Revenue Refunding Note (Mounds Park Academy Project). Resolution 14-4-1053 Resolution Giving Host Approval to the Issuance of Educational Facilities Revenue Refunding Note (Mounds Park Academy Project) WHEREAS, Mounds Park Academy, a Minnesota nonprofit corporation (the "Borrower"), desires to refund the outstanding principal balance of two series of tax exempt revenue bonds issued by the City of Maplewood, Minnesota (the "City") in 2003 and 2005 to refinance the installation of various capital improvements to the Borrower's facilities located at 2051 Larpenteur Avenue East and 2025 Larpenteur Avenue East in the City (the "Project"); and WHEREAS, the Borrower has proposed that the City of Falcon Heights ("Falcon Heights") issue a tax exempt revenue note in the approximate aggregate principal amount of $7,750,000 (the "Note") to finance the Project pursuant to Minnesota Statutes, Sections 469.152 through 469.1655, as amended; and WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), requires that each governmental unit in which facilities to be financed or refinanced by the Note are located must approve the issuance of the Note following a public hearing and the Project is located within the City; and WHEREAS, a public hearing on this matter was held by the City on April 14, 2014; and WHEREAS, the Note is payable solely from revenues of the Borrower, will not be a general or moral obligation of the City, Falcon Heights, or any other political subdivision of the State of Minnesota, but will be payable solely from revenues of the Borrower, to the extent and in the manner provided in the documents executed in connection with the issuance of the Note; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. The City hereby gives the host approval required under the Code to the issuance of the Note by Falcon Heights to finance the Project. 2. In no event shall the Note ever be payable from or charged upon any funds of the City; the City is not subject to any liability thereon; no owners of the Note shall ever have the April 14, 2014 City Council Meeting Minutes 8 right to compel the exercise of the taxing power of the City to pay any of the Note or the interest thereon, nor to enforce payment thereof against any property of the City; the Note shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property of the City; and the Note does not constitute an indebtedness of the City within the meaning of any constitutional or statutory limitation. Adopted by the City Council of the City of Maplewood, Minnesota, this 14th day of April, 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. I. UNFINISHED BUSINESS 1. Approval of Resolution Adopting Revised Assessment Roll, Arkwright- Sunrise Area Improvements, City Project 12-09 Public Works Director/City Engineer Thompson gave the staff report. Councilmember Cardinal moved to approve the Resolution for Adopting Revised Assessment Roll for the Arkwright-Sunrise Area Improvements, Project 12-09. Resolution 14-4-1054 Adopting Revised Assessment Roll WHEREAS, pursuant to a resolution adopted by the City Council on March 24, 2014, the assessment roll for the Arkwright-Sunrise Area Improvements, City Project 12-09, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, two (2) property owners filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: 1. Parcel 08-29-22-33-0076 – Thomas R. Dooley; 0 Viking Drive It is currently proposed that the property be assessed for 1 unit. Mr. Dooley is requesting an undeveloped property deferral. 2. Parcel 08-29-22-34-0028 – Beverly J. Wermus; 2220 Hendry Place It is currently proposed that the property be assessed for 1 unit. Ms. Wermus is requesting a senior citizen or financial hardship deferral. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: A. That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the Arkwright-Sunrise Area Improvements, City Project 12-09: 1. Parcel 08-29-22-33-0076 – Thomas R. Dooley; 0 Viking Drive It is currently proposed that the property be assessed for 1 unit. Mr. Dooley is April 14, 2014 City Council Meeting Minutes 9 requesting an undeveloped property deferral. Staff recommendation is to grant an undeveloped property deferral (15 year) upon approval of necessary paperwork. After the 15 year deferral time period, if the property has not been improved or developed, the assessment would be cancelled. If the property is improved or developed within the 15 year time period, the assessment would become due in total with interest. 2. Parcel 08-29-22-34-0028 – Beverly J. Wermus; 2220 Hendry Place It is currently proposed that the property be assessed for 1 unit. Ms. Wermus is requesting a senior citizen or financial hardship deferral. Staff recommendation is to grant a financial hardship or senior citizen deferral (15 year) upon approval of necessary paperwork. After the 15 year deferral time period the assessment would become due in total with interest. B. The assessment roll for the Arkwright-Sunrise Area Improvements, City Project 12-09, as amended, is hereby accepted, a copy of which is attached hereto and made a part hereof. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. C. Such assessments shall be payable in equal annual installments extending over a period of 8 years for commercial properties and 15 years for residential properties, the first installments to be payable on or before the first Monday in January 2015 and shall bear interest at the rate of 4.60 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2014. To each subsequent installment when due shall be added interest for one year on all unpaid installments. D. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 15, 2014, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after November 15, 2014, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. E. The city engineer and city clerk shall forthwith after November 15, 2014, but no later than November 16, 2014, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Adopted by the council on this 14th day of April 2014. Seconded by Councilmember Juenemann Ayes – All The motion passed. J. NEW BUSINESS April 14, 2014 City Council Meeting Minutes 10 1. Approval of Resolution Defining Precinct Boundaries and Polling Locations Citizen Services Director Guilfoile gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the Resolution for Polling Location Changes and Defining Precinct Boundaries. Resolution 14-4-1055 Polling Location Changes and Defining Precinct Boundaries WHEREAS, the closing of four fire stations has caused the need to redefine precinct boundaries and polling locations; WHEREAS, precincts 14, 15 and 16 will be combined into two precincts; WHEREAS, P16 will be eliminated and boundary lines for precincts 14 and 15 will be redefined. NOW, THEREFORE, BE IT RESOLVED that the City Council of Maplewood, Minnesota, does hereby define the affected polling locations and precinct boundaries as follows: P1 St. Paul Hmong Alliance Church (Formerly Maplewood Fire Station #3 Parkside) Rice Street to the West; County Road B to the North; McMenemy Street to the East; Larpenteur Avenue to the South P6 Redeeming Love Church (Formerly Maplewood Fire Station #7 Hazelwood) Keller Parkway/Arcade Street to the West; County Road C East to the North Ariel Street to the East; Highway 36 to the South P13 Gethsemane Lutheran School (Formerly Maplewood Fire Station #1 E. County Line) McKnight Road to the West; Maryland Avenue E to the North Century Avenue to the East; I94 to the South P14 Carver School McKnight Road to the West; I94 to the North; Century Avenue to the East; Lower Afton Road to the South to Londin Lane Londin Lane to the Southeast to Sterling Street Sterling Street to the East to Linwood Avenue Linwood Avenue to the South to McKnight Road P15 Lutheran Church of Peace Knight Road to the West; Linwood Avenue to the North to Sterling Street Sterling Street to the West to Londin Lane Londin Lane to the Northwest to Lower Afton Road Lower Afton Road to the Northeast to Century Avenue Century Avenue to the East; to Maplewood boundary on the South Seconded by Councilmember Koppen Ayes – All April 14, 2014 City Council Meeting Minutes 11 The motion passed. 2. Approval of Republic Services’ Annual Review - 2013 Trash and Yard Waste Report and 2014 Work Plan Environmental Planner Finwall gave the staff report. Rich Owens from Republic Services addressed and answered questions of the council. Councilmember Juenemann moved to approve Republic Service’s 2013 Annual Trash and Yard Waste Report; and 2014 Work Plan for the City’s Residential Trash and Yard Waste Collection System. Seconded by Councilmember Koppen Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATION 1. Diana Longrie, Maplewood Resident M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Ahl gave the update providing the council with upcoming meetings and events. N. COUNCIL PRESENTATIONS 1. City Clean Up Councilmember Juenemann reminded residents that the City Clean Up at Aldrich Arena is Saturday, April 19, 2014 from 8:00 a.m. to 1:00 p.m. More specifics can be found on the City’s website. 2. National Telecommunicator’s Week Councilmember Juenemann informed residents that this week is National Telecommunicator’s Week and she would like to acknowledge the people that work in our consolidated dispatch center and recognize how much they do for us every day. She gave special thanks to Police Chief Schnell for his communication with the City Council and the community. 3. Cable Commission Meeting April 14, 2014 City Council Meeting Minutes 12 Councilmember Abrams updated the council on some of the comments she raised at the last meeting about the cable commission. 4. Housing and Economic Development Commission Meeting Councilmember Koppen gave a report on the Housing and Economic Development Commission Meeting he attended last week. He noted they had a guest speaker from the Minnesota Department of Commerce that gave a presentation on Commercial Recycling. 5. Maplewood Historical Preservation Commission Meeting Councilmember Koppen gave a report on the last Maplewood Historical Preservation Commission Meeting he attended. 6. Gateway Corridor Mayor Slawik gave a report on the Gateway Corridor Developments. Mark Jenkins addressed the council and gave additional information. 7. Regional Mayors Meeting Mayor Slawik gave a report on the Regional Mayors Meeting she attended earlier in the day. O. ADJOURNMENT Mayor Slawik adjourned the meeting at 8:58 p.m.