HomeMy WebLinkAbout04-14-2014 City Council Meeting MinutesApril 14, 2014
City Council Meeting Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, April 14, 2014
Council Chambers, City Hall
Meeting No. 07-14
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to
order at 7:02 p.m. by Mayor Slawik.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
N1 City Clean Up
N2 National Telecommunicator’s Week
N3 Cable Commission Meeting
N4 Housing and Economic Development Commission Meeting
N5 Maplewood Historical Preservation Commission Meeting
N6 Gateway Corridor
N7 Regional Mayors Meeting
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of March 24, 2014 City Council Workshop Minutes
Councilmember Juenemann noted that the time of the meeting needs to be changed from
5:00 P.M. to 5:30 P.M.
Councilmember Juenemann moved to approve the March 24, 2014 City Council Workshop
Minutes as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
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2. Approval of March 24, 2014 City Council Meeting Minutes
Councilmember Juenemann noted that the motion for item D needs to be changed from
submitted to amended.
Councilmember Juenemann moved to approve the March 24, 2014 City Council Meeting
Minutes as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Approval of Resolution Proclaiming Arbor Day
Environmental Planner Finwall read the Proclamation proclaiming May 10, 2014 Arbor Day
in Maplewood and gave additional details.
Councilmember Juenemann moved to approve the Arbor Day Proclamation proclaiming
May 10, 2014 as Arbor Day in Maplewood.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of Environmental and Natural Resources Commission 2013 Annual
Report
Ann Palzer, Environmental and Natural Resource Commission Chair gave the report and
answered questions of the council.
Councilmember Juenemann moved to approve the Environmental and Natural Resources
Commission 2013 Annual Report.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Life Safety Awards (No Report)
Fire Chief Lukin presented a Life Savings Award to Maplewood Community Center
employees Brittany Buckley and Danika Amundson for aid they administered to Mr. James
Zielinski. Mr. Zielinski addressed the council and thanked Brittany and Danika for saving
his life. He also thanked the Maplewood Fire Department staff and the staff at Regions
Hospital.
G. CONSENT AGENDA
Councilmember Cardinal requested item G2 be highlighted, Councilmember Juenemann
requested item G11 be highlighted and Mayor Slawik requested item G12 be highlighted.
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Councilmember Koppen moved to approve agenda items G1-G12.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Koppen moved to approve the Approval of Claims.
ACCOUNTS PAYABLE
$ 483,513.94 Checks # 92187 thru # 92223
dated 03/25/14
$ 418,411.49 Disbursements via debits to checking account
dated 03/17/14 thru 03/21/14
$ 663,142.43 Checks #92224 thru #92268
dated 03/25/14 thru 04/01/14
$ 241,860.68 Disbursements via debits to checking account
dated 03/24/14 thru 03/28/14
$ 488,256.17 Checks # 92272 thru # 92319
dated 04/01/14 thru 04/08/14
$ 1,646,505.97 Disbursements via debits to checking account
dated 03/31/14 thru 04/04/14
$ 3,941,690.68 Total Accounts Payable
PAYROLL
$ 527,279.26 Payroll Checks and Direct Deposits
dated 03/28/14
$ 1,263.15 Payroll Deduction check # 9989939 thru # 9989942
dated 03/28/14
$ 528,542.41 Total Payroll
$ 4,470,233.09 GRAND TOTAL
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
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2. Approval to Hire Consultant to Update Job Evaluation System and Conduct a
Classification and Compensation Study
City Manager Ahl gave the staff report.
Councilmember Koppen moved to approve the City Manager Hire a Consultant to Update
the City’s Job Evaluation System and Conduct a Classification and Compensation Study
with a budget not to exceed $30,000.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
3. Approval of a Temporary Lawful Gambling Permit and Waiver of Permit Fee,
Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street
Councilmember Koppen moved to approve the Temporary Lawful Gambling Permit for the
Church of the Presentation of the Blessed Virgin Mary’s Spring Festival on May 3rd and 4th
at 1725 Kennard Street; and waive the fees for the Temporary Amusement Rides Permit.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
4. Approval of a Temporary Lawful Gambling Permit for St. Pascal Baylon
Church, 2100 White Bear Avenue
Councilmember Koppen moved to approve the Temporary Gambling Permit for St. Pascal
Baylon Catholic Church for their Annual Friends and Family Dinner on April 26, 2014 to be
held at 2100 White Bear Avenue.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
5. Approval of a Motor Fuel Station License for Holiday Stationstores Inc, 2729
Stillwater Road
Councilmember Koppen moved to approve the Motor Fuel Station License for Holiday
Stationstores Inc., 2729 Stillwater Road.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
6. Approval of Access Agreement with MPCA for Installation of Monitoring Well
at Geranium Park
Councilmember Koppen moved to approve the MPCA Property Access Agreement with the
City of Maplewood for the purpose of installing a Groundwater Monitoring Well at Geranium
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Park.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
7. Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order No. 2, East Metro Public Safety Training Center Phase
I Bid Package 5 Improvements, City Project 09-09
Councilmember Koppen moved to approve the Resolution Directing Modification of Existing
Construction contract, Change Order No. 2, for the East Metro Pubic Safety Training Center
Phase 1 Bid Package 5 Improvements, City Project 09-09.
Resolution 14-4-1052
Directing Modification of Existing Construction Contract
Project 09-09, BID Package 5, Change Order No. 2
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Improvements Project 09-09, East Metro Public Safety Training Center Phase I Bid
Package 5 Improvements, and has let a construction contract pursuant to Minnesota
Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 09-09, Change Order No. 2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1. The Mayor and City Engineer are hereby authorized and directed to modify the existing
contract by executing said Change Order No. 2 which is an increase of $6,280.61
The revised contract amount is $1,531,861.11.
Adopted by the Maplewood City Council on this 14th day of April 2014.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
8. Approval to Purchase 2014-2015 Road Salt
Councilmember Koppen moved to approve the Purchase of De-Icing Salt under the State
Contract in an amount estimated at $93,000.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
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9. Approval of $300 Contribution Toward the Zero-Waste Contract for the
Waterfest Event
Councilmember Koppen moved to approve a $300 Contribution to Ramsey-Washington
Metro Watershed District to help fund the zero-waste contract for the Waterfest event
scheduled for May 31, 2014.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
10. Approval of a Conditional Use Permit Review, T-Mobile Cellular Telephone
Tower at Harmony Learning Center, 1961 County Road C East
Councilmember Koppen moved to approve to review the Conditional Use Permit for the
Monopole at 1961 County Road C East again in one year.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
11. Approval of Metropolitan Livable Communities Act Grant Agreement for
Villages at Frost and English
Assistant City Manager Coleman gave the staff report.
Councilmember Koppen moved to approve the Mayor and City Manager sign and execute
the Grant Agreement between the City of Maplewood and Metropolitan Council.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
12. Approval of 2014 Youth Service Bureau Service Agreement
Police Chief Schnell gave the staff report and answered questions of the council.
Councilmember Koppen moved to approve the 2014 Service Agreement with the Youth
Service Bureau.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
H. PUBLIC HEARING
1. Approval of a Resolution to Consider Giving Host Approval to the Issuance by
the City of Falcon Heights of a Revenue Obligation to Mounds Park Academy
Project
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Assistant City Manager Coleman gave the staff report.
Mayor Slawik opened the public hearing. The following person spoke.
1. Bill Hudson, Director of Institutional Advancement at Mounds Park Academy.
Mayor Slawik closed the public hearing.
Councilmember Juenemann moved to approve the Resolution Giving Host Approval to the
Issuance of Educational Facilities Revenue Refunding Note (Mounds Park Academy
Project).
Resolution 14-4-1053
Resolution Giving Host Approval to the
Issuance of Educational Facilities Revenue Refunding Note
(Mounds Park Academy Project)
WHEREAS, Mounds Park Academy, a Minnesota nonprofit corporation (the
"Borrower"), desires to refund the outstanding principal balance of two series of tax exempt
revenue bonds issued by the City of Maplewood, Minnesota (the "City") in 2003 and 2005
to refinance the installation of various capital improvements to the Borrower's facilities
located at 2051 Larpenteur Avenue East and 2025 Larpenteur Avenue East in the City (the
"Project"); and
WHEREAS, the Borrower has proposed that the City of Falcon Heights ("Falcon
Heights") issue a tax exempt revenue note in the approximate aggregate principal amount
of $7,750,000 (the "Note") to finance the Project pursuant to Minnesota Statutes, Sections
469.152 through 469.1655, as amended; and
WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the
"Code"), requires that each governmental unit in which facilities to be financed or
refinanced by the Note are located must approve the issuance of the Note following a public
hearing and the Project is located within the City; and
WHEREAS, a public hearing on this matter was held by the City on April 14, 2014;
and
WHEREAS, the Note is payable solely from revenues of the Borrower, will not be a
general or moral obligation of the City, Falcon Heights, or any other political subdivision of
the State of Minnesota, but will be payable solely from revenues of the Borrower, to the
extent and in the manner provided in the documents executed in connection with the
issuance of the Note;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota, as follows:
1. The City hereby gives the host approval required under the Code to the issuance of the
Note by Falcon Heights to finance the Project.
2. In no event shall the Note ever be payable from or charged upon any funds of the City;
the City is not subject to any liability thereon; no owners of the Note shall ever have the
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right to compel the exercise of the taxing power of the City to pay any of the Note or the
interest thereon, nor to enforce payment thereof against any property of the City; the
Note shall not constitute a charge, lien or encumbrance, legal or equitable, upon any
property of the City; and the Note does not constitute an indebtedness of the City within
the meaning of any constitutional or statutory limitation.
Adopted by the City Council of the City of Maplewood, Minnesota, this 14th day of April,
2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
I. UNFINISHED BUSINESS
1. Approval of Resolution Adopting Revised Assessment Roll, Arkwright-
Sunrise Area Improvements, City Project 12-09
Public Works Director/City Engineer Thompson gave the staff report.
Councilmember Cardinal moved to approve the Resolution for Adopting Revised
Assessment Roll for the Arkwright-Sunrise Area Improvements, Project 12-09.
Resolution 14-4-1054
Adopting Revised Assessment Roll
WHEREAS, pursuant to a resolution adopted by the City Council on March 24,
2014, the assessment roll for the Arkwright-Sunrise Area Improvements, City Project 12-09,
was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429,
and
WHEREAS, two (2) property owners filed objections to their assessments according
to the requirements of Minnesota Statutes, Chapter 429, summarized as follows:
1. Parcel 08-29-22-33-0076 – Thomas R. Dooley; 0 Viking Drive
It is currently proposed that the property be assessed for 1 unit. Mr. Dooley is
requesting an undeveloped property deferral.
2. Parcel 08-29-22-34-0028 – Beverly J. Wermus; 2220 Hendry Place
It is currently proposed that the property be assessed for 1 unit. Ms. Wermus is
requesting a senior citizen or financial hardship deferral.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
A. That the City Engineer and City Clerk are hereby instructed to make the following
adjustments to the assessment roll for the Arkwright-Sunrise Area Improvements, City
Project 12-09:
1. Parcel 08-29-22-33-0076 – Thomas R. Dooley; 0 Viking Drive
It is currently proposed that the property be assessed for 1 unit. Mr. Dooley is
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requesting an undeveloped property deferral. Staff recommendation is to grant an
undeveloped property deferral (15 year) upon approval of necessary paperwork.
After the 15 year deferral time period, if the property has not been improved or
developed, the assessment would be cancelled. If the property is improved or
developed within the 15 year time period, the assessment would become due in
total with interest.
2. Parcel 08-29-22-34-0028 – Beverly J. Wermus; 2220 Hendry Place
It is currently proposed that the property be assessed for 1 unit. Ms. Wermus is
requesting a senior citizen or financial hardship deferral. Staff recommendation is to
grant a financial hardship or senior citizen deferral (15 year) upon approval of
necessary paperwork. After the 15 year deferral time period the assessment would
become due in total with interest.
B. The assessment roll for the Arkwright-Sunrise Area Improvements, City Project 12-09,
as amended, is hereby accepted, a copy of which is attached hereto and made a part
hereof. Said assessment roll shall constitute the special assessment against the lands
named therein, and each tract of land therein included is hereby found to be benefited
by the proposed improvement in the amount of the assessment levied against it.
C. Such assessments shall be payable in equal annual installments extending over a
period of 8 years for commercial properties and 15 years for residential properties, the
first installments to be payable on or before the first Monday in January 2015 and shall
bear interest at the rate of 4.60 percent per annum from the date of the adoption of this
assessment resolution. To the first installment shall be added interest on the entire
assessment from the date of this resolution until December 31, 2014. To each
subsequent installment when due shall be added interest for one year on all unpaid
installments.
D. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, but no later than November 15, 2014, pay the whole
of the assessment on such property, with interest accrued to the date of the payment, to
the city clerk, except that no interest shall be charged if the entire assessment is paid
within 30 days from the adoption of this resolution; and they may, at any time after
November 15, 2014, pay to the county auditor the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such
payment is made. Such payment must be made before November 15 or interest will be
charged through December 31 of the next succeeding year.
E. The city engineer and city clerk shall forthwith after November 15, 2014, but no later
than November 16, 2014, transmit a certified duplicate of this assessment to the county
auditor to be extended on the property tax lists of the county. Such assessments shall
be collected and paid over the same manner as other municipal taxes.
Adopted by the council on this 14th day of April 2014.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
J. NEW BUSINESS
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1. Approval of Resolution Defining Precinct Boundaries and Polling Locations
Citizen Services Director Guilfoile gave the staff report and answered questions of the
council.
Councilmember Juenemann moved to approve the Resolution for Polling Location Changes
and Defining Precinct Boundaries.
Resolution 14-4-1055
Polling Location Changes and Defining Precinct Boundaries
WHEREAS, the closing of four fire stations has caused the need to redefine precinct
boundaries and polling locations;
WHEREAS, precincts 14, 15 and 16 will be combined into two precincts;
WHEREAS, P16 will be eliminated and boundary lines for precincts 14 and 15 will
be redefined.
NOW, THEREFORE, BE IT RESOLVED that the City Council of Maplewood,
Minnesota, does hereby define the affected polling locations and precinct boundaries as
follows:
P1 St. Paul Hmong Alliance Church (Formerly Maplewood Fire Station #3 Parkside)
Rice Street to the West; County Road B to the North;
McMenemy Street to the East; Larpenteur Avenue to the South
P6 Redeeming Love Church (Formerly Maplewood Fire Station #7 Hazelwood)
Keller Parkway/Arcade Street to the West; County Road C East to the North
Ariel Street to the East; Highway 36 to the South
P13 Gethsemane Lutheran School (Formerly Maplewood Fire Station #1 E. County Line)
McKnight Road to the West; Maryland Avenue E to the North
Century Avenue to the East; I94 to the South
P14 Carver School
McKnight Road to the West; I94 to the North;
Century Avenue to the East; Lower Afton Road to the South to Londin Lane
Londin Lane to the Southeast to Sterling Street
Sterling Street to the East to Linwood Avenue
Linwood Avenue to the South to McKnight Road
P15 Lutheran Church of Peace
Knight Road to the West; Linwood Avenue to the North to Sterling Street
Sterling Street to the West to Londin Lane
Londin Lane to the Northwest to Lower Afton Road
Lower Afton Road to the Northeast to Century Avenue
Century Avenue to the East; to Maplewood boundary on the South
Seconded by Councilmember Koppen Ayes – All
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City Council Meeting Minutes 11
The motion passed.
2. Approval of Republic Services’ Annual Review - 2013 Trash and Yard Waste
Report and 2014 Work Plan
Environmental Planner Finwall gave the staff report. Rich Owens from Republic Services
addressed and answered questions of the council.
Councilmember Juenemann moved to approve Republic Service’s 2013 Annual Trash and
Yard Waste Report; and 2014 Work Plan for the City’s Residential Trash and Yard Waste
Collection System.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
K. AWARD OF BIDS
None
L. VISITOR PRESENTATION
1. Diana Longrie, Maplewood Resident
M. ADMINISTRATIVE PRESENTATIONS
1. Council Calendar Update
City Manager Ahl gave the update providing the council with upcoming meetings and
events.
N. COUNCIL PRESENTATIONS
1. City Clean Up
Councilmember Juenemann reminded residents that the City Clean Up at Aldrich Arena is
Saturday, April 19, 2014 from 8:00 a.m. to 1:00 p.m. More specifics can be found on the
City’s website.
2. National Telecommunicator’s Week
Councilmember Juenemann informed residents that this week is National
Telecommunicator’s Week and she would like to acknowledge the people that work in our
consolidated dispatch center and recognize how much they do for us every day. She gave
special thanks to Police Chief Schnell for his communication with the City Council and the
community.
3. Cable Commission Meeting
April 14, 2014
City Council Meeting Minutes 12
Councilmember Abrams updated the council on some of the comments she raised at the
last meeting about the cable commission.
4. Housing and Economic Development Commission Meeting
Councilmember Koppen gave a report on the Housing and Economic Development
Commission Meeting he attended last week. He noted they had a guest speaker from the
Minnesota Department of Commerce that gave a presentation on Commercial Recycling.
5. Maplewood Historical Preservation Commission Meeting
Councilmember Koppen gave a report on the last Maplewood Historical Preservation
Commission Meeting he attended.
6. Gateway Corridor
Mayor Slawik gave a report on the Gateway Corridor Developments. Mark Jenkins
addressed the council and gave additional information.
7. Regional Mayors Meeting
Mayor Slawik gave a report on the Regional Mayors Meeting she attended earlier in the
day.
O. ADJOURNMENT
Mayor Slawik adjourned the meeting at 8:58 p.m.