HomeMy WebLinkAbout03-10-2014 City Council Meeting MinutesMarch 10, 2014
City Council Meeting Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, March 10, 2014
Council Chambers, City Hall
Meeting No. 05-14
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to
order at 7:01 p.m. by Mayor Slawik.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
N1 Spring Clean Up/City Blight
N2 Cable Commission Report
N3 Bruentrup Farm
N4 Old Recycling Bins
City Manager Ahl requested Council Presentations be moved after Visitor Presentations.
Councilmember Koppen moved to approve the agenda as amended.
Seconded by Councilmember Cardinal Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of February 24, 2014 City Council Workshop Minutes
Councilmember Juenemann moved to approve the February 24, 2014 City Council
Workshop Minutes as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of February 24, 2014 City Council Meeting Minutes
Councilmember Juenemann noted a correction to item F1 – add an “s” on the end of plaque
and change Place to Plaques in the motion.
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Councilmember Juenemann moved to approve the February 24, 2014 City Council Meeting
Minutes as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Adoption of Proclamation Honoring Maplewood North Lions Club’s 50th
Anniversary
Mayor Slawik read the Proclamation Honoring Maplewood North Lions Club’s 50th
Anniversary.
Councilmember Juenemann moved to approve the Proclamation Honoring Maplewood
North Lions Club’s 50th Anniversary.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Adoption of Proclamation for 2014 Mayors’ Day of Recognition for National
Service
Mayor Slawik read the Proclamation for 2014 Mayor’s Day of Recognition for National
Service.
Mayor Slawik moved to approve the Proclamation for 2014 Mayors’ Day of Recognition for
National Service.
Seconded by Councilmember Cardinal Ayes – All
The motion passed.
3. Approval of Parks and Recreation Commission Annual Report
Parks and Recreation Commissioner Cockriel gave the commission report and answered
questions of the council.
Councilmember Koppen moved to approve the Parks and Recreation Commission Annual
Report.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
4. MnPass I-35E Update
City Manager Ahl gave an update on the progress of the project. Assistant Fire Chief
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Mondor provided additional information.
G. CONSENT AGENDA
Councilmember Juenemann requested agenda item G5 be highlighted. Councilmember
Abrams had a question for agenda item G4.
Councilmember Koppen moved to approve agenda items G1-G5.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Koppen moved to approve the Approval of Claims.
ACCOUNTS PAYABLE
$ 992,536.14 Checks # 92025 thru # 92052
dated 02/19/14 thru 02/25/14
$ 411,743.88 Disbursements via debits to checking account
dated 02/18/14 thru 02/21/14
$ 320,069.89 Checks # 92053 thru # 92103
dated 02/21/14 thru 03/04/14
$ 285,248.99 Disbursements via debits to checking account
dated 02/24/14 thru 02/28/14
$ 2,009,598.90 Total Accounts Payable
PAYROLL
$ 557,535.41 Payroll Checks and Direct Deposits dated 02/28/14
$ 1,263.15 Payroll Deduction check # 9989884 thru # 9989887
dated 02/28/14
$ 558,798.56 Total Payroll
$ 2,568,397.46 GRAND TOTAL
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
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2. Approval of Resolution for Final Payment and Acceptance of Project, Police
Department Expansion Project – Phase 1A
Councilmember Koppen moved to approve the Resolution for Final Payment and
Acceptance of Police Department Expansion Project – Phase 1A.
Resolution 14-3-1045
APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
POLICE DEPARTMENT EXPANSION PROJECT – PHASE 1A
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
Police Department Expansion Project – Phase 1A, and has let a construction contract
pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the IT Director for the City of Maplewood has determined that the
Police Department Expansion Project – Phase 1A, is complete and recommends
acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that
1. Police Department Expansion Project – Phase 1A is complete and the final
construction cost is $169,392.99. Final payment to Weber, Inc., and the release of
any retainage or escrow is hereby authorized.
Approved this 10th day of March 2014.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
3. Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order 1 with Jorgenson Construction, Police Department
Expansion Project – Phase 3
Councilmember Koppen moved to approve the Resolution Directing Modification of Existing
Construction Contract, Change Order 1 with Jorgenson Construction, Police Department
Expansion Project – Phase 3.
Resolution 14-3-1046
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
POLICE DEPARTMENT EXPANSION PROJECT - PHASE 3, CHANGE ORDER NO. 1
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Police Department Expansion Project – Phase 3, and has let a construction contract
pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Police Department Expansion Project – Phase 3, Change Order No. 1.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1. The Mayor is hereby authorized and directed to modify the existing contract by
executing said Change Order No. 1 which is an increase of $39,290.00.
The revised contract amount is $2,224,290.00.
Adopted by the Maplewood City Council on this 10th day of March 2014.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
4. Approval to Purchase 2014 Police Utility Vehicles
Police Chief Schnell answered questions of the council.
Councilmember Koppen moved to approve the purchase of four 2014 Ford Police
Interceptor utility vehicles from the State contract for a total of $105,095.28.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
5. Approval of 2014 Spring Clean Up Event (April 19)
Environmental Planner gave the staff report and answered questions of the council.
Councilmember Koppen moved to approve the 2014 Spring Clean Up Event scheduled for
Saturday, April 19th from 8:00 a.m. to 1:00 p.m. at Aldrich Arena, 1850 White Bear Avenue.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
H. PUBLIC HEARING
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Approval of Tennis Sanitation’s Annual Review - 2013 Recycling Report and
2014 Recycling Work Plan
Environmental Planner Finwall gave the staff report and answered questions of the council.
Willie Tennis with Tennis Sanitation addressed and answered questions of the council.
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Councilmember Cardinal moved to approve the Tennis Sanitation’s Annual Review that
includes the 2013 Recycling Report and 2014 Recycling Work Plan.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of a Right-of-Way Easement Vacation Over City Owned Property North
of Cardinal Pointe, 3003 Hazelwood Street
Senior Planner Ekstrand gave the staff report and answered questions of the council.
Planning Commissioner Kempe was present and addressed the council to give the
Planning Commission report.
Councilmember Juenemann moved to approve the Resolution Vacating the Public Right-of-
Way Easement which covers the city-owned property north of Cardinal Point on County
Road D and Hazelwood Street.
Resolution 14-3-1047
Vacation Resolution
WHEREAS, Steve Love of the Maplewood Public Works Department, applied for the
vacation of the following:
Section 3, Township 29 North, Range 22 West, Excepting the southerly 2,075 feet;
That party lying easterly of Burlington Northern Railroad Right-of-Way of the
northwest one quarter (Subject to Roads) in Section 3, Township 29 North, Range
22 West, PIN 03-29-22-21-0004, according to the map or plat thereof on file and of
record in the office of the Ramsey County Recorder and Registrar of Titles.
WHEREAS, the history of this vacation is as follows:
1. On February 18, 2014, the planning commission held a public hearing. The
city staff published a notice in the Maplewood Review. The planning
commission gave everyone at the hearing a chance to speak and present
written statements.
2. On March 10, 2014, the city council considered reports and
recommendations from the city staff and planning commission.
WHEREAS, after the city approves this vacation, public interest in the property will
go to the following property, which is indicated by its property identification number:
PIN: 03-29-22-21-0118
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-
described vacation for the following reason:
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This right-of-way easement was established for the construction of the County Road D and
Hazelwood Street realignments. Those roadways are now built and this excess right-of-
way easement is not needed any longer for roadway purposes.
The Maplewood City Council approved this resolution on March 10, 2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
K. AWARD OF BIDS
1. Approval of Resolution Receiving Bids and Awarding Contract for Bid
Package 3, East Metro Public Safety Training Center, City Project 09-09
City Manager Ahl gave the staff report.
Councilmember Koppen moved to approve the Resolution for East Metro Public Safety
Training Center, City Project 09-09, Receiving Bids and Awarding a Contract t Miller
Excavating, Inc. for the Base Bid for Bid Package 3.
Resolution 14-3-1048
Receiving Bids and Awarding Contract
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that the Base Bid of Miller Excavating, Inc., in the amount of
$762,490.40, is the lowest responsible bid for the East Metro Public Safety Training Center:
Bid Package 3 – City Project 09-09, and the mayor and city manager are hereby authorized
and directed to enter into a contract with said bidder for and on behalf of the city.
The finance director is hereby authorized to make the financial transfers necessary to
implement the financing plan for the project as previously approved by council.
Adopted by the council on this 10th day of March 2014
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
L. VISITOR PRESENTATION
1. Mark Bradley, Maplewood Resident
2. Mark Jenkins, Maplewood Resident
3. Bob Zick, North St. Paul Resident
M. COUNCIL PRESENTATIONS
1. Spring Clean Up/City Blight
Councilmember Cardinal reminded residents to follow the City ordinances concerning
parking vehicles on the grass in yards and not on the required hard surface. He also
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reminded residents of the City Wide Clean Up that is taking place Saturday, April 19, 2014
from 8:00 a.m. to 1:00 p.m. at Aldrich Arena, 1850 White Bear Avenue.
2. Cable Commission Report
Councilmember Cardinal gave an update on the Cable Commission Finance Committee
Meeting that was held on Thursday, March 6, 2014.
3. Bruentrup Farm
Councilmember Koppen requested information on the number of events that can be held at
the Bruentrup Farm and placed on an upcoming agenda.
4. Old Recycling Bins
This item was addressed as part of agenda item J1.
N. ADMINISTRATIVE PRESENTATIONS (This item was moved as part of the amended
agenda)
1. Council Calendar Update
City Manager Ahl gave the staff report. Assistant City Manager Coleman provided
additional information.
2. Information on Employee License Expense
City Manager Ahl gave the staff report.
3. Discussion on Cost Recovery for Baker Claim
a. Intent to Close Meeting (§13D.05 subd.3)
City Attorney stated the justification for the closed session. The following were present:
All Council Members, City Attorney Kantrud, Human Resource Attorney Bethel, and City
Manager Ahl.
Councilmember Juenemann moved to close the meeting for the purposes to discuss cost
recovery from litigation on the Western Hills Project pursuant to State Statute §13D.05
subd.3).
Seconded by Councilmember Koppen Ayes – All
The motion passed.
Mayor Slawik reopened the meeting.
4. Discussion on Allegations Against Person Under the Authority of the City
Council
a. Intent to Close Meeting (§13D.05 subd.2b)
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Human Resource Attorney Bethel stated the justification for the closed session. The
following were present:
All Council Members and Human Resource Attorney Bethel.
Councilmember Juenemann moved to close the meeting for the purposes of Attorney Client
Privileges and to discuss Allegations against a Person under the Authority of the City
Council.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
Mayor Slawik reopened the meeting.
Human Resource Attorney Bethel was directed to further investigate the allegations and
bring the item back to council for further discussion during a closed session.
O. ADJOURNMENT
Mayor Slawik adjourned the meeting at 9:37 p.m.