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HomeMy WebLinkAbout03-10-2014 City Council Meeting MinutesMarch 10, 2014 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, March 10, 2014 Council Chambers, City Hall Meeting No. 05-14 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:01 p.m. by Mayor Slawik. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA N1 Spring Clean Up/City Blight N2 Cable Commission Report N3 Bruentrup Farm N4 Old Recycling Bins City Manager Ahl requested Council Presentations be moved after Visitor Presentations. Councilmember Koppen moved to approve the agenda as amended. Seconded by Councilmember Cardinal Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of February 24, 2014 City Council Workshop Minutes Councilmember Juenemann moved to approve the February 24, 2014 City Council Workshop Minutes as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of February 24, 2014 City Council Meeting Minutes Councilmember Juenemann noted a correction to item F1 – add an “s” on the end of plaque and change Place to Plaques in the motion. March 10, 2014 City Council Meeting Minutes 2 Councilmember Juenemann moved to approve the February 24, 2014 City Council Meeting Minutes as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Adoption of Proclamation Honoring Maplewood North Lions Club’s 50th Anniversary Mayor Slawik read the Proclamation Honoring Maplewood North Lions Club’s 50th Anniversary. Councilmember Juenemann moved to approve the Proclamation Honoring Maplewood North Lions Club’s 50th Anniversary. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Adoption of Proclamation for 2014 Mayors’ Day of Recognition for National Service Mayor Slawik read the Proclamation for 2014 Mayor’s Day of Recognition for National Service. Mayor Slawik moved to approve the Proclamation for 2014 Mayors’ Day of Recognition for National Service. Seconded by Councilmember Cardinal Ayes – All The motion passed. 3. Approval of Parks and Recreation Commission Annual Report Parks and Recreation Commissioner Cockriel gave the commission report and answered questions of the council. Councilmember Koppen moved to approve the Parks and Recreation Commission Annual Report. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. MnPass I-35E Update City Manager Ahl gave an update on the progress of the project. Assistant Fire Chief March 10, 2014 City Council Meeting Minutes 3 Mondor provided additional information. G. CONSENT AGENDA Councilmember Juenemann requested agenda item G5 be highlighted. Councilmember Abrams had a question for agenda item G4. Councilmember Koppen moved to approve agenda items G1-G5. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember Koppen moved to approve the Approval of Claims. ACCOUNTS PAYABLE $ 992,536.14 Checks # 92025 thru # 92052 dated 02/19/14 thru 02/25/14 $ 411,743.88 Disbursements via debits to checking account dated 02/18/14 thru 02/21/14 $ 320,069.89 Checks # 92053 thru # 92103 dated 02/21/14 thru 03/04/14 $ 285,248.99 Disbursements via debits to checking account dated 02/24/14 thru 02/28/14 $ 2,009,598.90 Total Accounts Payable PAYROLL $ 557,535.41 Payroll Checks and Direct Deposits dated 02/28/14 $ 1,263.15 Payroll Deduction check # 9989884 thru # 9989887 dated 02/28/14 $ 558,798.56 Total Payroll $ 2,568,397.46 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – All The motion passed. March 10, 2014 City Council Meeting Minutes 4 2. Approval of Resolution for Final Payment and Acceptance of Project, Police Department Expansion Project – Phase 1A Councilmember Koppen moved to approve the Resolution for Final Payment and Acceptance of Police Department Expansion Project – Phase 1A. Resolution 14-3-1045 APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT POLICE DEPARTMENT EXPANSION PROJECT – PHASE 1A WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Police Department Expansion Project – Phase 1A, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the IT Director for the City of Maplewood has determined that the Police Department Expansion Project – Phase 1A, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that 1. Police Department Expansion Project – Phase 1A is complete and the final construction cost is $169,392.99. Final payment to Weber, Inc., and the release of any retainage or escrow is hereby authorized. Approved this 10th day of March 2014. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order 1 with Jorgenson Construction, Police Department Expansion Project – Phase 3 Councilmember Koppen moved to approve the Resolution Directing Modification of Existing Construction Contract, Change Order 1 with Jorgenson Construction, Police Department Expansion Project – Phase 3. Resolution 14-3-1046 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT POLICE DEPARTMENT EXPANSION PROJECT - PHASE 3, CHANGE ORDER NO. 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Police Department Expansion Project – Phase 3, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Police Department Expansion Project – Phase 3, Change Order No. 1. March 10, 2014 City Council Meeting Minutes 5 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Mayor is hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 which is an increase of $39,290.00. The revised contract amount is $2,224,290.00. Adopted by the Maplewood City Council on this 10th day of March 2014. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Approval to Purchase 2014 Police Utility Vehicles Police Chief Schnell answered questions of the council. Councilmember Koppen moved to approve the purchase of four 2014 Ford Police Interceptor utility vehicles from the State contract for a total of $105,095.28. Seconded by Councilmember Juenemann Ayes – All The motion passed. 5. Approval of 2014 Spring Clean Up Event (April 19) Environmental Planner gave the staff report and answered questions of the council. Councilmember Koppen moved to approve the 2014 Spring Clean Up Event scheduled for Saturday, April 19th from 8:00 a.m. to 1:00 p.m. at Aldrich Arena, 1850 White Bear Avenue. Seconded by Councilmember Juenemann Ayes – All The motion passed. H. PUBLIC HEARING None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Approval of Tennis Sanitation’s Annual Review - 2013 Recycling Report and 2014 Recycling Work Plan Environmental Planner Finwall gave the staff report and answered questions of the council. Willie Tennis with Tennis Sanitation addressed and answered questions of the council. March 10, 2014 City Council Meeting Minutes 6 Councilmember Cardinal moved to approve the Tennis Sanitation’s Annual Review that includes the 2013 Recycling Report and 2014 Recycling Work Plan. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of a Right-of-Way Easement Vacation Over City Owned Property North of Cardinal Pointe, 3003 Hazelwood Street Senior Planner Ekstrand gave the staff report and answered questions of the council. Planning Commissioner Kempe was present and addressed the council to give the Planning Commission report. Councilmember Juenemann moved to approve the Resolution Vacating the Public Right-of- Way Easement which covers the city-owned property north of Cardinal Point on County Road D and Hazelwood Street. Resolution 14-3-1047 Vacation Resolution WHEREAS, Steve Love of the Maplewood Public Works Department, applied for the vacation of the following: Section 3, Township 29 North, Range 22 West, Excepting the southerly 2,075 feet; That party lying easterly of Burlington Northern Railroad Right-of-Way of the northwest one quarter (Subject to Roads) in Section 3, Township 29 North, Range 22 West, PIN 03-29-22-21-0004, according to the map or plat thereof on file and of record in the office of the Ramsey County Recorder and Registrar of Titles. WHEREAS, the history of this vacation is as follows: 1. On February 18, 2014, the planning commission held a public hearing. The city staff published a notice in the Maplewood Review. The planning commission gave everyone at the hearing a chance to speak and present written statements. 2. On March 10, 2014, the city council considered reports and recommendations from the city staff and planning commission. WHEREAS, after the city approves this vacation, public interest in the property will go to the following property, which is indicated by its property identification number: PIN: 03-29-22-21-0118 NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described vacation for the following reason: March 10, 2014 City Council Meeting Minutes 7 This right-of-way easement was established for the construction of the County Road D and Hazelwood Street realignments. Those roadways are now built and this excess right-of- way easement is not needed any longer for roadway purposes. The Maplewood City Council approved this resolution on March 10, 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. K. AWARD OF BIDS 1. Approval of Resolution Receiving Bids and Awarding Contract for Bid Package 3, East Metro Public Safety Training Center, City Project 09-09 City Manager Ahl gave the staff report. Councilmember Koppen moved to approve the Resolution for East Metro Public Safety Training Center, City Project 09-09, Receiving Bids and Awarding a Contract t Miller Excavating, Inc. for the Base Bid for Bid Package 3. Resolution 14-3-1048 Receiving Bids and Awarding Contract NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the Base Bid of Miller Excavating, Inc., in the amount of $762,490.40, is the lowest responsible bid for the East Metro Public Safety Training Center: Bid Package 3 – City Project 09-09, and the mayor and city manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project as previously approved by council. Adopted by the council on this 10th day of March 2014 Seconded by Councilmember Juenemann Ayes – All The motion passed. L. VISITOR PRESENTATION 1. Mark Bradley, Maplewood Resident 2. Mark Jenkins, Maplewood Resident 3. Bob Zick, North St. Paul Resident M. COUNCIL PRESENTATIONS 1. Spring Clean Up/City Blight Councilmember Cardinal reminded residents to follow the City ordinances concerning parking vehicles on the grass in yards and not on the required hard surface. He also March 10, 2014 City Council Meeting Minutes 8 reminded residents of the City Wide Clean Up that is taking place Saturday, April 19, 2014 from 8:00 a.m. to 1:00 p.m. at Aldrich Arena, 1850 White Bear Avenue. 2. Cable Commission Report Councilmember Cardinal gave an update on the Cable Commission Finance Committee Meeting that was held on Thursday, March 6, 2014. 3. Bruentrup Farm Councilmember Koppen requested information on the number of events that can be held at the Bruentrup Farm and placed on an upcoming agenda. 4. Old Recycling Bins This item was addressed as part of agenda item J1. N. ADMINISTRATIVE PRESENTATIONS (This item was moved as part of the amended agenda) 1. Council Calendar Update City Manager Ahl gave the staff report. Assistant City Manager Coleman provided additional information. 2. Information on Employee License Expense City Manager Ahl gave the staff report. 3. Discussion on Cost Recovery for Baker Claim a. Intent to Close Meeting (§13D.05 subd.3) City Attorney stated the justification for the closed session. The following were present: All Council Members, City Attorney Kantrud, Human Resource Attorney Bethel, and City Manager Ahl. Councilmember Juenemann moved to close the meeting for the purposes to discuss cost recovery from litigation on the Western Hills Project pursuant to State Statute §13D.05 subd.3). Seconded by Councilmember Koppen Ayes – All The motion passed. Mayor Slawik reopened the meeting. 4. Discussion on Allegations Against Person Under the Authority of the City Council a. Intent to Close Meeting (§13D.05 subd.2b) March 10, 2014 City Council Meeting Minutes 9 Human Resource Attorney Bethel stated the justification for the closed session. The following were present: All Council Members and Human Resource Attorney Bethel. Councilmember Juenemann moved to close the meeting for the purposes of Attorney Client Privileges and to discuss Allegations against a Person under the Authority of the City Council. Seconded by Councilmember Koppen Ayes – All The motion passed. Mayor Slawik reopened the meeting. Human Resource Attorney Bethel was directed to further investigate the allegations and bring the item back to council for further discussion during a closed session. O. ADJOURNMENT Mayor Slawik adjourned the meeting at 9:37 p.m.