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HomeMy WebLinkAbout02-10-2014 City Council Meeting MinutesFebruary 10, 2014 Cit y Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, February 10, 2014 Council Chambers, City Hall Meeting No. 03-14 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:03 p.m. by Mayor Slawik. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA M2 Clarification of Recycling and Trash Rates N1 Dispatch Policy Committee N2 Community Design Review Board N3 Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of January 27, 2014 City Council Workshop Minutes Councilmember Juenemann moved to approve the January 27, 2014 City Council Workshop Minutes as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of January 27, 2014 City Council Meeting Minutes Councilmember Cardinal moved to approve the January 27, 2014 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All February 10, 2014 Cit y Council Meeting Minutes 2 The motion passed. F. APPOINTMENTS AND PRESENTATIONS None G. CONSENT AGENDA Councilmember Juenemann moved to approve agenda items G1-G13 Seconded by Councilmember Koppen Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 332,635.71 Checks # 91818 thru # 91855 dated 01/27/14 thru 01/28/14 $ 466,681.10 Disbursements via debits to checking account dated 01/21/14 thru 01/24/14 $ 2,383,610.58 Checks # 91859 thru # 91904 dated 02/04/14 $ 8,092,460.47 Disbursements via debits to checking account dated 01/27/14 thru 01/31/14 $ 11,275,387.86 Total Accounts Payable PAYROLL $ 567,765.39 Payroll Checks and Direct Deposits dated 01/31/14 $ 390.00 Payroll Deduction check # 9989819 dated 01/31/14 $ 568,155.39 Total Payroll $ 11,843,543.25 GRAND TOTAL Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of Transfers from Tax Increment Funds for 2013 February 10, 2014 Cit y Council Meeting Minutes 3 Councilmember Juenemann moved to approve the 2013 Budget Adjustments and 2013 Transfers totaling $439,210 from the Tax Increment Funds to the Debt Service Funds. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval of 2013 Transfers and Budget Adjustments Councilmember Juenemann moved to approve the carry over requests and authorize the Finance Director to reduce the 2014 budget as needed for any carry over amount that is not used for its specific purpose during the year; and authorize the Finance Director to make the entries necessary to account for the transfers and budget adjustments. Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order 4 with Derau Construction, Police Department Expansion Project - Phase 1 Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing Construction Contract, Change Order No. 4, for the Police Department Expansion Project – Phase 1. Resolution 14-2-1038 Directing Modification of Existing Construction Contract Police Department Expansion Project – Phase 1, Change Order No. 4 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Police Department Expansion Project – Phase 1, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Police Department Expansion Project – Phase 1, Change Order No. 4. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Mayor is hereby authorized and directed to modify the existing contract by executing said Change Order No. 4 which is a decrease of $250.00. The revised contract amount is $251,515.00. Adopted by the Maplewood City Council on this 10th day of February 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. February 10, 2014 Cit y Council Meeting Minutes 4 5. Approval of the 2013 Planning Commission Annual Report Councilmember Juenemann moved to approve the Planning Commission’s 2013 Annual Report. Seconded by Councilmember Koppen Ayes – All The motion passed. 6. Approval of a Revision to the Planning Commission Rules of Procedure Councilmember Juenemann moved to approve the revision to the Planning Commission Rules of Procedure to require that “No standing or temporary committee shall have the power to commit the Commission to the endorsement of any plan or program without its submission and approval of the full Commission.” Seconded by Councilmember Koppen Ayes – All The motion passed. 7. Approval of the 2013 Community Design Review Board Annual Report Councilmember Juenemann moved to approve the Community Design Review Board’s 2013 Annual Report. Seconded by Councilmember Koppen Ayes – All The motion passed. 8. Approval of WaterFest Sponsorship Councilmember Juenemann moved to approve an $850 sponsorship to Ramsey- Washington Metro Watershed District to help support the WaterFest event scheduled for May 31, 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. 9. Approval of Cramer Special Assessment Settlement Agreement, TH 36/English Street Interchange Improvements, City Project 09-08 Councilmember Juenemann moved to approve the Settlement Agreement with Cramer Maplewood LLC related to the special assessment again 2385 English Street as part of City Project 09-08; and authorize the Mayor, City Manager and City Attorney to sign the Settlement Agreement signifying council approval. Seconded by Councilmember Koppen Ayes – All The motion passed. February 10, 2014 Cit y Council Meeting Minutes 5 10. Approval of Revision to Section 8 Rules of Procedures for City Council and City Council Meetings City Manager Ahl answered questions of the council. Attorney Kantrud gave additional information to the council. Councilmember Juenemann moved to direct staff to make changes to Section 8 of the City Council Rules of Procedure for City Council and Council Meetings. Seconded by Councilmember Koppen Ayes – All The motion passed. 11. Approval of Contract with Pyrotechnic Display for July 4, 2014 Fireworks City Clerk Guilfoile answered questions of the council. Attorney Kantrud answered additional questions of the council. Councilmember Juenemann moved to approve the contract with Pyrotechnic Display for July 4, 2014 fireworks and authorize the City Clerk to sign and manage the same. Seconded by Councilmember Koppen Ayes – All The motion passed. 12. Approval for Police Department to Accept Donation from Schmelz Countryside Police Chief Schnell gave the staff report. Councilmember Juenemann moved to approve the Resolution accepting a $2,500 donation from Schmelz Countryside Volkswagen and authorize for the establishment of a donation fund to be used for public safety prevention and intervention initiatives. Resolution 14-2-1039 Expressing Acceptance of and Appreciation of a Donation to the Maplewood Police Department WHEREAS, Schmelz Countryside Volkswagen has presented to the Maplewood Police Department a donation in the amount of $2,500; and WHEREAS, this donation is intended for the purpose of youth and senior citizen prevention programming; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends John Schmelz and Schmelz Countryside Volkswagen for their civic efforts, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that: February 10, 2014 Cit y Council Meeting Minutes 6 1. The donation is accepted and acknowledged with gratitude; and 2. The donation will be appropriated for the Police Department as designated; and 3. The appropriate budget adjustments be made. Seconded by Councilmember Koppen Ayes – All The motion passed. 13. Approval of Resolution for Final Payment and Acceptance of Project, Police Department Expansion Project – Phase 1 Councilmember Juenemann moved to approve the Resolution Approving Final Payment and Acceptance of Project, Police Department Expansion Project – Phase 1. Resolution 14-2-1040 Approving Final Payment and Acceptance of Project Police Department Expansion Project – Phase 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Police Department Expansion Project – Phase 1, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the IT Director for the City of Maplewood has determined that the Police Department Expansion Project – Phase 1, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that 1. Police Department Expansion Project – Phase 1 is complete and the final construction cost is $251,515. Final payment to Derau Construction, and the release of any retainage or escrow is hereby authorized. Approved this 10th day of February 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. H. PUBLIC HEARING None I. UNFINISHED BUSINESS None J. NEW BUSINESS February 10, 2014 Cit y Council Meeting Minutes 7 1. Approval of Penalty for Tobacco Compliance Failure – A1 Liquor, 19 Century Avenue City Clerk Guilfoile requested the item be tabled due to the owner not being present as required by the city council. Councilmember Juenemann moved to table the Tobacco Compliance Failure Fine of $750 for A1 Liquor, 19 Century Avenue until the February 24, 2014 meeting. Seconded by Councilmember Koppen Ayes – All The motion passed. Mayor Slawik moved to take the motion off the table as the owner arrived. Seconded by Councilmember Koppen Ayes – All The motion passed. City Clerk Guilfoile gave the staff report. Khushvinder Singh, owner of A1 Liquor, addressed the council. Councilmember Juenemann moved to approve the Tobacco Compliance Failure Fine of $750 for A1 Liquor, 19 Century Avenue. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of Resolution for a Lawful Gambling Premise Permit for the Loyal Order of Moose, Inc at the Maplewood Moose Lodge No. 963, 1946 N English St City Clerk Guilfoile gave the staff report. Councilmember Koppen moved to approve the Resolution for a Lawful Gambling Premise Permit for the Loyal Order of Moose, Inc. at the Maplewood Moose Lodge No. 963, 1946 N. English street. Resolution 14-2-1041 Lawful Gambling Premise Permit BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premise permit for lawful gambling is approved for the Loyal Order of Moose, Inc to operate at Maplewood Moose Lodge No. 963, 1946 N English St, Maplewood, MN. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling February 10, 2014 Cit y Council Meeting Minutes 8 Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by Councilmember Cardinal Ayes – All The motion passed. 3. TH36/English Street Improvements, City Project 09-08, Property Acquisition Settlement Discussions for 2228 Maplewood Drive a. Declaration of Intent to Consider Closed Session per §13D.05 subd.3 City Attorney Kantrud requested a motion be made to close the meeting for discussion on property acquisition settlement for 2228 Maplewood Drive. In addition to the city council, the following individuals were present: City Manager Chuck Ahl Assistant City Manager Melinda Coleman City Clerk Karen Guilfoile City Engineer Michael Thompson Police Chief Paul Schnell Fire Chief Steve Lukin Councilmember Juenemann moved to close the meeting to discuss property acquisition settlement for 2228 Maplewood Drive per MN State Statute §13D.05 subd. 3. Seconded by Councilmember Koppen Ayes – All The motion passed. City Manager Ahl gave a summary of the closed meeting session. K. AWARD OF BIDS None L. VISITOR PRESENTATION 1. Mark Bradley, Maplewood Resident 2. Bob Zick, North St. Paul Resident M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Ahl gave the staff report. February 10, 2014 Cit y Council Meeting Minutes 9 2. Clarification of Recycling and Trash Rates City Manager Ahl clarified the recycling and trash rates published in the February issue of Maplewood Living are monthly rates. N. COUNCIL PRESENTATIONS 1. Ramsey County Policy Dispatch Committee Councilmember Juenemann gave a report on the Ramsey County Policy Dispatch Committee meeting she attended in February. She reported that Ramsey County along with other counties will have to purchase the next generation 911 phone system by 2015 to replace the current outdated system. 2. Community Design Review Board Councilmember Abrams gave a report on the Community Design Review Board meeting she attended in January. She reported that a Hobby Lobby store will be coming to Maplewood that will be located in Plaza 3000. 3. 3M Councilmember Cardinal requested information from the Planning Commission on the new 3M structure. City Planner Ekstrand reported that the new structure did not go to the Planning Commission because it met all zoning requirements and only needed design approval. 4. Mayor Slawik Mayor Slawik gave a brief report on the committees she is serving on. - Slawik informed the council that she has been appointed to the Transportation Advisory Board (TAB) and will be attending orientation that will be held on Friday, February 14th. - Gateway Corridor – She attended orientation with Washington County Commissioner Weik and there will be a committee meeting this week. - Monthly Mayor’s Meeting – The presentation for the meeting was on regionalizing services, everything from water, trash, etc. - Rush Line Corridor - There will be a meeting soon and she will then give an update. O. ADJOURNMENT Councilmember Koppen moved to adjourn the meeting. Seconded by Councilmember Juenemann Ayes – All The motion passed. Mayor Slawik adjourned the meeting at 8:16 p.m.