HomeMy WebLinkAbout02-10-2014 City Council Meeting MinutesFebruary 10, 2014
Cit y Council Meeting Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, February 10, 2014
Council Chambers, City Hall
Meeting No. 03-14
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:03 p.m. by Mayor Slawik.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
M2 Clarification of Recycling and Trash Rates
N1 Dispatch Policy Committee
N2 Community Design Review Board
N3
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of January 27, 2014 City Council Workshop Minutes
Councilmember Juenemann moved to approve the January 27, 2014 City Council
Workshop Minutes as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of January 27, 2014 City Council Meeting Minutes
Councilmember Cardinal moved to approve the January 27, 2014 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Juenemann Ayes – All
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The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
None
G. CONSENT AGENDA
Councilmember Juenemann moved to approve agenda items G1-G13
Seconded by Councilmember Koppen Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$ 332,635.71 Checks # 91818 thru # 91855
dated 01/27/14 thru 01/28/14
$ 466,681.10 Disbursements via debits to checking account
dated 01/21/14 thru 01/24/14
$ 2,383,610.58 Checks # 91859 thru # 91904
dated 02/04/14
$ 8,092,460.47 Disbursements via debits to checking account
dated 01/27/14 thru 01/31/14
$ 11,275,387.86 Total Accounts Payable
PAYROLL
$ 567,765.39 Payroll Checks and Direct Deposits dated 01/31/14
$ 390.00 Payroll Deduction check # 9989819 dated 01/31/14
$ 568,155.39 Total Payroll
$ 11,843,543.25 GRAND TOTAL
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of Transfers from Tax Increment Funds for 2013
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Councilmember Juenemann moved to approve the 2013 Budget Adjustments and 2013
Transfers totaling $439,210 from the Tax Increment Funds to the Debt Service Funds.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Approval of 2013 Transfers and Budget Adjustments
Councilmember Juenemann moved to approve the carry over requests and authorize
the Finance Director to reduce the 2014 budget as needed for any carry over amount
that is not used for its specific purpose during the year; and authorize the Finance
Director to make the entries necessary to account for the transfers and budget
adjustments.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
4. Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order 4 with Derau Construction, Police Department
Expansion Project - Phase 1
Councilmember Juenemann moved to approve the Resolution Directing Modification of
Existing Construction Contract, Change Order No. 4, for the Police Department
Expansion Project – Phase 1.
Resolution 14-2-1038
Directing Modification of Existing Construction Contract
Police Department Expansion Project – Phase 1, Change Order No. 4
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Police Department Expansion Project – Phase 1, and has let a construction
contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Police Department Expansion Project – Phase 1, Change Order No. 4.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1. The Mayor is hereby authorized and directed to modify the existing contract by
executing said Change Order No. 4 which is a decrease of $250.00.
The revised contract amount is $251,515.00.
Adopted by the Maplewood City Council on this 10th day of February 2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
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5. Approval of the 2013 Planning Commission Annual Report
Councilmember Juenemann moved to approve the Planning Commission’s 2013 Annual
Report.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
6. Approval of a Revision to the Planning Commission Rules of Procedure
Councilmember Juenemann moved to approve the revision to the Planning Commission
Rules of Procedure to require that “No standing or temporary committee shall have the
power to commit the Commission to the endorsement of any plan or program without its
submission and approval of the full Commission.”
Seconded by Councilmember Koppen Ayes – All
The motion passed.
7. Approval of the 2013 Community Design Review Board Annual Report
Councilmember Juenemann moved to approve the Community Design Review Board’s
2013 Annual Report.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
8. Approval of WaterFest Sponsorship
Councilmember Juenemann moved to approve an $850 sponsorship to Ramsey-
Washington Metro Watershed District to help support the WaterFest event scheduled for
May 31, 2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
9. Approval of Cramer Special Assessment Settlement Agreement, TH
36/English Street Interchange Improvements, City Project 09-08
Councilmember Juenemann moved to approve the Settlement Agreement with Cramer
Maplewood LLC related to the special assessment again 2385 English Street as part of
City Project 09-08; and authorize the Mayor, City Manager and City Attorney to sign the
Settlement Agreement signifying council approval.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
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10. Approval of Revision to Section 8 Rules of Procedures for City Council and
City Council Meetings
City Manager Ahl answered questions of the council. Attorney Kantrud gave additional
information to the council.
Councilmember Juenemann moved to direct staff to make changes to Section 8 of the
City Council Rules of Procedure for City Council and Council Meetings.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
11. Approval of Contract with Pyrotechnic Display for July 4, 2014 Fireworks
City Clerk Guilfoile answered questions of the council. Attorney Kantrud answered
additional questions of the council.
Councilmember Juenemann moved to approve the contract with Pyrotechnic Display for
July 4, 2014 fireworks and authorize the City Clerk to sign and manage the same.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
12. Approval for Police Department to Accept Donation from Schmelz
Countryside
Police Chief Schnell gave the staff report.
Councilmember Juenemann moved to approve the Resolution accepting a $2,500
donation from Schmelz Countryside Volkswagen and authorize for the establishment of
a donation fund to be used for public safety prevention and intervention initiatives.
Resolution 14-2-1039
Expressing Acceptance of and Appreciation of
a Donation to the Maplewood Police Department
WHEREAS, Schmelz Countryside Volkswagen has presented to the Maplewood
Police Department a donation in the amount of $2,500; and
WHEREAS, this donation is intended for the purpose of youth and senior citizen
prevention programming; and
WHEREAS, the Maplewood City Council is appreciative of the donation and
commends John Schmelz and Schmelz Countryside Volkswagen for their civic efforts,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Maplewood, Minnesota, that:
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1. The donation is accepted and acknowledged with gratitude; and
2. The donation will be appropriated for the Police Department as designated;
and
3. The appropriate budget adjustments be made.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
13. Approval of Resolution for Final Payment and Acceptance of Project,
Police Department Expansion Project – Phase 1
Councilmember Juenemann moved to approve the Resolution Approving Final Payment
and Acceptance of Project, Police Department Expansion Project – Phase 1.
Resolution 14-2-1040
Approving Final Payment and Acceptance of Project
Police Department Expansion Project – Phase 1
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
Police Department Expansion Project – Phase 1, and has let a construction contract
pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the IT Director for the City of Maplewood has determined that the
Police Department Expansion Project – Phase 1, is complete and recommends
acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that
1. Police Department Expansion Project – Phase 1 is complete and the final
construction cost is $251,515. Final payment to Derau Construction, and the release
of any retainage or escrow is hereby authorized.
Approved this 10th day of February 2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
H. PUBLIC HEARING
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
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1. Approval of Penalty for Tobacco Compliance Failure – A1 Liquor, 19 Century
Avenue
City Clerk Guilfoile requested the item be tabled due to the owner not being present as
required by the city council.
Councilmember Juenemann moved to table the Tobacco Compliance Failure Fine of
$750 for A1 Liquor, 19 Century Avenue until the February 24, 2014 meeting.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
Mayor Slawik moved to take the motion off the table as the owner arrived.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
City Clerk Guilfoile gave the staff report. Khushvinder Singh, owner of A1 Liquor,
addressed the council.
Councilmember Juenemann moved to approve the Tobacco Compliance Failure Fine of
$750 for A1 Liquor, 19 Century Avenue.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of Resolution for a Lawful Gambling Premise Permit for the Loyal
Order of Moose, Inc at the Maplewood Moose Lodge No. 963, 1946 N English
St
City Clerk Guilfoile gave the staff report.
Councilmember Koppen moved to approve the Resolution for a Lawful Gambling
Premise Permit for the Loyal Order of Moose, Inc. at the Maplewood Moose Lodge No.
963, 1946 N. English street.
Resolution 14-2-1041
Lawful Gambling Premise Permit
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that
the premise permit for lawful gambling is approved for the Loyal Order of Moose, Inc to
operate at Maplewood Moose Lodge No. 963, 1946 N English St, Maplewood, MN.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling
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Control Division of the Minnesota Department of Gaming approve said permit application
as being in compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council
of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their
approval.
Seconded by Councilmember Cardinal Ayes – All
The motion passed.
3. TH36/English Street Improvements, City Project 09-08, Property Acquisition
Settlement Discussions for 2228 Maplewood Drive
a. Declaration of Intent to Consider Closed Session per §13D.05 subd.3
City Attorney Kantrud requested a motion be made to close the meeting for discussion
on property acquisition settlement for 2228 Maplewood Drive.
In addition to the city council, the following individuals were present:
City Manager Chuck Ahl
Assistant City Manager Melinda Coleman
City Clerk Karen Guilfoile
City Engineer Michael Thompson
Police Chief Paul Schnell
Fire Chief Steve Lukin
Councilmember Juenemann moved to close the meeting to discuss property acquisition
settlement for 2228 Maplewood Drive per MN State Statute §13D.05 subd. 3.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
City Manager Ahl gave a summary of the closed meeting session.
K. AWARD OF BIDS
None
L. VISITOR PRESENTATION
1. Mark Bradley, Maplewood Resident
2. Bob Zick, North St. Paul Resident
M. ADMINISTRATIVE PRESENTATIONS
1. Council Calendar Update
City Manager Ahl gave the staff report.
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2. Clarification of Recycling and Trash Rates
City Manager Ahl clarified the recycling and trash rates published in the February issue
of Maplewood Living are monthly rates.
N. COUNCIL PRESENTATIONS
1. Ramsey County Policy Dispatch Committee
Councilmember Juenemann gave a report on the Ramsey County Policy Dispatch
Committee meeting she attended in February. She reported that Ramsey County along
with other counties will have to purchase the next generation 911 phone system by 2015
to replace the current outdated system.
2. Community Design Review Board
Councilmember Abrams gave a report on the Community Design Review Board meeting
she attended in January. She reported that a Hobby Lobby store will be coming to
Maplewood that will be located in Plaza 3000.
3. 3M
Councilmember Cardinal requested information from the Planning Commission on the
new 3M structure. City Planner Ekstrand reported that the new structure did not go to
the Planning Commission because it met all zoning requirements and only needed
design approval.
4. Mayor Slawik
Mayor Slawik gave a brief report on the committees she is serving on.
- Slawik informed the council that she has been appointed to the Transportation
Advisory Board (TAB) and will be attending orientation that will be held on Friday,
February 14th.
- Gateway Corridor – She attended orientation with Washington County Commissioner
Weik and there will be a committee meeting this week.
- Monthly Mayor’s Meeting – The presentation for the meeting was on regionalizing
services, everything from water, trash, etc.
- Rush Line Corridor - There will be a meeting soon and she will then give an update.
O. ADJOURNMENT
Councilmember Koppen moved to adjourn the meeting.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
Mayor Slawik adjourned the meeting at 8:16 p.m.