HomeMy WebLinkAbout2014 02-24 City Council Meeting Packet
AMENDED AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, February 24, 2014
City Hall, Council Chambers
Meeting No. 04-14
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
1. Acknowledgement of Maplewood Residents Serving the Country.
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep all
discussions civil as we work through difficult issues tonight. If you are here for a Public
Hearing or to address the City Council, please familiarize yourself with the Policies and
Procedures and Rules of Civility, which are located near the entrance. Before addressing
the council, sign in with the City Clerk. At the podium please state your name and
address clearly for the record. All comments/questions shall be posed to the Mayor and
Council. The Mayor will then direct staff, as appropriate, to answer questions or respond
to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of February 10, 2014 City Council Workshop Minutes
2. Approval of February 10, 2014 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Presentation of Retirement Plaque for Retirees for Corinne Ravenwald and Angel
Reynoso – Fire Department
2. Approval of Housing Economic Development Commission Annual Report
3. Approval of Heritage Preservation Commission Annual Report
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1. Approval of Claims
2. Approval of Agreement for Use of Harvest Park for the 2014 Susan G. Komen Twin Cities
3-Day Event
3. Approval of a Temporary Lawful Gambling Permit and Waiver of Permit Fees for Carver
Elementary PTO, 2680 Upper Afton Rd
4. Approval of Door Hardware Expenses for Police Department Expansion Project
5. Approval to Utilize Verizon Wireless Services off of State Contract
6. Approval to Enter into Contract with North Suburban Access Corporation for Videographer
Services
7. Approval of 2014 Master Group Contract between City of Maplewood and Medica
Insurance Company
8. Approval of Medical Direction Contract and Amendment Between the City of Maplewood
and HealthEast
9. Approval of Cancellation of the May 26, 2014 City Council Meeting Due to Memorial Day
Holiday
10. Approval of Resolution of Support for Sherman and Associates’ Application for Ramey
County Community Development Block Grant Funds
H. PUBLIC HEARINGS
None
I. UNFINISHED BUSINESS
1. Approval of Resolution Accepting Assessment Roll and Ordering Assessment Hearing for
March 24, 2014, Arkwright-Sunrise Area Street Improvements, Project 12-09
2. Approval of Logan Property Acquisition Settlement Agreement, TH 36/English Street
Interchange Improvements, City Project 09-08
J. NEW BUSINESS
1. Approval of an Off-Sale Intoxicating Liquor License for A-1 Liquors, 19 Century Avenue
2. Approval of Resolution Supporting the Move MN Campaign
3. Approval of the July 4th Light It Up Special Event Permit
K. AWARD OF BIDS
None
L. VISITOR PRESENTATIONS
M. ADMINISTRATIVE PRESENTATIONS
1. Council Calendar Update
2. Council Management Retreat Agenda
N. COUNCIL PRESENTATIONS
O. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon request. The
request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to
make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings
– elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep
emotions in check and use respectful language.
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MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:00 P.M. Monday, February 10, 2014
Council Chambers, City Hall
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 6:03 p.m. by Mayor Slawik.
B. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
C. APPROVAL OF AGENDA
Councilmember Juenemann moved to approve the agenda as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
D. UNFINISHED BUSINESS
None
E. NEW BUSINESS
1. Suburban Ramsey County Transit Options Presentation
White Bear Lake Mayor Jo Emerson and Shoreview Councilmember Ady Wickstrom
gave an update on current transit projects in place and those under consideration.
2. Discussion on Ramsey/Washington Suburban Cable Commission
City Manager Ahl gave the staff report and answered questions of the council.
F. ADJOURNMENT
Mayor Slawik adjourned the meeting at 6:57 p.m.
February 10, 2014
City Council Workshop Minutes 1
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, February 10, 2014
Council Chambers, City Hall
Meeting No. 03-14
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:03 p.m. by Mayor Slawik.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
M2 Clarification of Recycling and Trash Rates
N1 Dispatch Policy Committee
N2 Community Design Review Board
N3
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of January 27, 2014 City Council Workshop Minutes
Councilmember Juenemann moved to approve the January 27, 2014 City Council
Workshop Minutes as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of January 27, 2014 City Council Meeting Minutes
Councilmember Cardinal moved to approve the January 27, 2014 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Juenemann Ayes – All
February 10, 2014
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The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
None
G. CONSENT AGENDA
Councilmember Juenemann moved to approve agenda item G1-G13
Seconded by Councilmember Koppen Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$ 332,635.71 Checks # 91818 thru # 91855
dated 01/27/14 thru 01/28/14
$ 466,681.10 Disbursements via debits to checking account
dated 01/21/14 thru 01/24/14
$ 2,383,610.58 Checks # 91859 thru # 91904
dated 02/04/14
$ 8,092,460.47 Disbursements via debits to checking account
dated 01/27/14 thru 01/31/14
$ 11,275,387.86 Total Accounts Payable
PAYROLL
$ 567,765.39 Payroll Checks and Direct Deposits dated 01/31/14
$ 390.00 Payroll Deduction check # 9989819 dated 01/31/14
$ 568,155.39 Total Payroll
$ 11,843,543.25 GRAND TOTAL
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of Transfers from Tax Increment Funds for 2013
February 10, 2014
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Councilmember Juenemann moved to approve the 2013 Budget Adjustments and 2013
Transfers totaling $439,210 from the Tax Increment Funds to the Debt Service Funds.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Approval of 2013 Transfers and Budget Adjustments
Councilmember Juenemann moved to approve the carry over requests and authorize
the Finance Director to reduce the 2014 budget as needed for any carry over amount
that is not used for its specific purpose during the year; and authorize the Finance
Director to make the entries necessary to account for the transfers and budget
adjustments.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
4. Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order 4 with Derau Construction, Police Department
Expansion Project - Phase 1
Councilmember Juenemann moved to approve the Resolution Directing Modification of
Existing Construction Contract, Change Order No. 4, for the Police Department
Expansion Project – Phase 1.
Resolution 14-2-1038
Directing Modification of Existing Construction Contract
Police Department Expansion Project – Phase 1, Change Order No. 4
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Police Department Expansion Project – Phase 1, and has let a construction
contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Police Department Expansion Project – Phase 1, Change Order No. 4.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1. The Mayor is hereby authorized and directed to modify the existing contract by
executing said Change Order No. 4 which is a decrease of $250.00.
The revised contract amount is $251,515.00.
Adopted by the Maplewood City Council on this 10th day of February 2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
February 10, 2014
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5. Approval of the 2013 Planning Commission Annual Report
Councilmember Juenemann moved to approve the Planning Commission’s 2013 Annual
Report.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
6. Approval of a Revision to the Planning Commission Rules of Procedure
Councilmember Juenemann moved to approve the revision to the Planning Commission
Rules of Procedure to require that “No standing or temporary committee shall have the
power to commit the Commission to the endorsement of any plan or program without its
submission and approval of the full Commission.”
Seconded by Councilmember Koppen Ayes – All
The motion passed.
7. Approval of the 2013 Community Design Review Board Annual Report
Councilmember Juenemann moved to approve the Community Design Review Board’s
2013 Annual Report.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
8. Approval of WaterFest Sponsorship
Councilmember Juenemann moved to approve an $850 sponsorship to Ramsey-
Washington Metro Watershed District to help support the WaterFest event scheduled for
May 31, 2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
9. Approval of Cramer Special Assessment Settlement Agreement, TH
36/English Street Interchange Improvements, City Project 09-08
Councilmember Juenemann moved to approve the Settlement Agreement with Cramer
Maplewood LLC related to the special assessment again 2385 English Street as part of
City Project 09-08; and authorize the Mayor, City Manager and City Attorney to sign the
Settlement Agreement signifying council approval.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
February 10, 2014
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10. Approval of Revision to Section 8 Rules of Procedures for City Council and
City Council Meetings
City Manager Ahl answered questions of the council. Attorney Kantrud gave additional
information to the council.
Councilmember Juenemann moved to direct staff to make changes to Section 8 of the
City Council Rules of Procedure for City Council and Council Meetings.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
11. Approval of Contract with Pyrotechnic Display for July 4, 2014 Fireworks
City Clerk Guilfoile answered questions of the council. Attorney Kantrud answered
additional questions of the council.
Councilmember Juenemann moved to approve the contract with Pyrotechnic Display for
July 4, 2014 fireworks and authorize the City Clerk to sign and manage the same.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
12. Approval for Police Department to Accept Donation from Schmelz
Countryside
Police Chief Schnell gave the staff report.
Councilmember Juenemann moved to approve the Resolution accepting a $2,500
donation from Schmelz Countryside Volkswagen and authorize for the establishment of
a donation fund to be used for public safety prevention and intervention initiatives.
Resolution 14-2-1039
Expressing Acceptance of and Appreciation of
a Donation to the Maplewood Police Department
WHEREAS, Schmelz Countryside Volkswagen has presented to the Maplewood
Police Department a donation in the amount of $2,500; and
WHEREAS, this donation is intended for the purpose of youth and senior citizen
prevention programming; and
WHEREAS, the Maplewood City Council is appreciative of the donation and
commends John Schmelz and Schmelz Countryside Volkswagen for their civic efforts,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Maplewood, Minnesota, that:
February 10, 2014
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1. The donation is accepted and acknowledged with gratitude; and
2. The donation will be appropriated for the Police Department as designated;
and
3. The appropriate budget adjustments be made.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
13. Approval of Resolution for Final Payment and Acceptance of Project,
Police Department Expansion Project – Phase 1
Councilmember Juenemann moved to approve the Resolution Approving Final Payment
and Acceptance of Project, Police Department Expansion Project – Phase 1.
Resolution 14-2-1040
Approving Final Payment and Acceptance of Project
Police Department Expansion Project – Phase 1
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
Police Department Expansion Project – Phase 1, and has let a construction contract
pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the IT Director for the City of Maplewood has determined that the
Police Department Expansion Project – Phase 1, is complete and recommends
acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that
1. Police Department Expansion Project – Phase 1 is complete and the final
construction cost is $251,515. Final payment to Derau Construction, and the release
of any retainage or escrow is hereby authorized.
Approved this 10th day of February 2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
H. PUBLIC HEARING
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
February 10, 2014
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1. Approval of Penalty for Tobacco Compliance Failure – A1 Liquor, 19 Century
Avenue
City Clerk Guilfoile requested the item be tabled due to the owner not being present as
required by the city council.
Councilmember Juenemann moved to table the Tobacco Compliance Failure Fine of
$750 for A1 Liquor, 19 Century Avenue until the February 24, 2014 meeting.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
Mayor Slawik moved to take the motion off the table as the owner arrived.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
City Clerk Guilfoile gave the staff report. Khushvinder Singh, owner of A1 Liquor,
addressed the council.
Councilmember Juenemann moved to approve the Tobacco Compliance Failure Fine of
$750 for A1 Liquor, 19 Century Avenue.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of Resolution for a Lawful Gambling Premise Permit for the Loyal
Order of Moose, Inc at the Maplewood Moose Lodge No. 963, 1946 N English
St
City Clerk Guilfoile gave the staff report.
Councilmember Koppen moved to approve the Resolution for a Lawful Gambling
Premise Permit for the Loyal Order of Moose, Inc. at the Maplewood Moose Lodge No.
963, 1946 N. English street.
Resolution 14-2-1041
Lawful Gambling Premise Permit
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that
the premise permit for lawful gambling is approved for the Loyal Order of Moose, Inc to
operate at Maplewood Moose Lodge No. 963, 1946 N English St, Maplewood, MN.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling
February 10, 2014
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Control Division of the Minnesota Department of Gaming approve said permit application
as being in compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council
of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their
approval.
Seconded by Councilmember Cardinal Ayes – All
The motion passed.
3. TH36/English Street Improvements, City Project 09-08, Property Acquisition
Settlement Discussions for 2228 Maplewood Drive
a. Declaration of Intent to Consider Closed Session per §13D.05 subd.3
City Attorney Kantrud requested a motion be made to close the meeting for discussion
on property acquisition settlement for 2228 Maplewood Drive.
In addition to the city council, the following individuals were present:
City Manager Chuck Ahl
Assistant City Manager Melinda Coleman
City Clerk Karen Guilfoile
City Engineer Michael Thompson
Police Chief Paul Schnell
Fire Chief Steve Lukin
Councilmember Juenemann moved to close the meeting to discuss property acquisition
settlement for 2228 Maplewood Drive per MN State Statute §13D.05 subd. 3.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
City Manager Ahl gave a summary of the closed meeting session.
K. AWARD OF BIDS
None
L. VISITOR PRESENTATION
1. Mark Bradley, Maplewood Resident
2. Bob Zick, North St. Paul Resident
M. ADMINISTRATIVE PRESENTATIONS
1. Council Calendar Update
City Manager Ahl gave the staff report.
February 10, 2014
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2. Clarification of Recycling and Trash Rates
City Manager Ahl clarified the recycling and trash rates published in the February issue
of Maplewood Living are monthly rates.
N. COUNCIL PRESENTATIONS
1. Ramsey County Policy Dispatch Committee
Councilmember Juenemann gave a report on the Ramsey County Policy Dispatch
Committee meeting she attended in February. She reported that Ramsey County along
with other counties will have to purchase the next generation 911 phone system by 2015
to replace the current outdated system.
2. Community Design Review Board
Councilmember Abrams gave a report on the Community Design Review Board meeting
she attended in January. She reported that a Hobby Lobby store will be coming to
Maplewood that will be located in Plaza 3000.
3. 3M
Councilmember Cardinal requested information from the Planning Commission on the
new 3M structure. City Planner Ekstrand reported that the new structure did not go to
the Planning Commission because it met all zoning requirements and only needed
design approval.
4. Mayor Slawik
Mayor Slawik gave a brief report on the committees she is serving on.
- Slawik informed the council that she has been appointed to the Transportation
Advisory Board (TAB) and will be attending orientation that will be held on Friday,
February 14th.
- Gateway Corridor – She attended orientation with Washington County Commissioner
Weik and there will be a committee meeting this week.
- Monthly Mayor’s Meeting – The presentation for the meeting was on regionalizing
services, everything from water, trash, etc.
- Rush Line Corridor - There will be a meeting soon and she will then give an update.
O. ADJOURNMENT
Councilmember Koppen moved to adjourn the meeting.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
Mayor Slawik adjourned the meeting at 8:16 p.m.
February 10, 2014
City Council Meeting Minutes 9
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MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Steve Lukin, Fire Chief
DATE: February 18, 2014
SUBJECT: Retirement Plaques for Retirees Corinne Ravenwald and Angel Reynoso
Introduction
Corinne Ravenwald and Angel Reynoso have both retired after 10 years of service as
firefighters/EMT’s for the Maplewood Fire Department. Corinne worked out of Maplewood Fire
station one and Angel Reynoso worked out of station two. We are presenting these plaques in
appreciation of their 10 years of dedicated service to the citizens of Maplewood. Unfortunately,
neither Corinne nor Angel are able to attend but asked that we continue with the presentation in
their absence.
Budget Impact
None
Recommendation
None
Attachments
None.
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MEMORANDUM
TO: Charles Ahl, City Manager
FROM: Warren Wessel, Housing and Economic Development Commission Chair
DATE: February 12, 2014
SUBJECT: Approval of Housing and Economic Development Commission Annual
Report
Introduction
Annually, the housing and economic development commission (HEDC) is required to report the
HEDC’s actions and activities for the city council for the previous year. In 2013, the BEDC
reviewed the following 14 items during its seven meetings:
Type of Proposal #
Reviewed
Informational Commission Reviews 2
1. Update on Tax-Forfeit Properties (February 28, 2013 and November 13, 2013)
2. 2013 Code Enforcement Report (November 13, 2013)
Miscellaneous Reviews and Actions 18
1. Election of Officers (February 28, 2013)
2. 2012 Business and Economic Development Commission Annual Report (February 28,
2013)
3. Green Building Program Ordinance (February 28, 2013 and April 10, 2013)
4. Discussion of Housing and Economic Development Commission Meeting Time
(February 28, 2013)
5. Housing and Economic Development Commission Rules of Procedure (February 28,
2013)
6. Resolution of Appreciation for Tammy Wilde (February 28, 2013)
7. Review of Housing and Economic Development Commission Work Plan (April 10, 2013)
8. Consideration of Revolving Loan Program (April 10, 2013)
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9. Review of Adopted Gladstone Neighborhood Master Plan (May 8, 2013)
10. Review of Updated Market Study for Gladstone Neighborhood (May 8, 2013)
11. Potential Redevelopment of Maplewood Bowl Site, 1955 English Street (May 8, 2013)
12. Review of Proposed 3M Tax-Increment Financing District (June 12, 2013)
13. 2014 – 2018 Capital Improvement Plan Review and Debt Analysis (June 12, 2013)
14. Approval of Loan Program Application, Larkin Dance Studio (September 11, 2013 and
October 9, 2013)
15. Approval of Selling Excess City-Owned Real Property Policy (September 11, 2013)
16. Approval of Sale of City-Owned Real Property, Castle Avenue and Van Dyke Street
(September 11, 2013)
17. Draft Revolving Loan Fund Guidelines (October 9, 2013 and November 13, 2013)
18. Review of Proposed Housing TIF District, 2501 Londin Lane (November 13, 2013)
Special Projects and Presentations 1
1. Tom Snell, White Bear Lake Area Chamber of Commerce (April 10, 2013)
Total 21
Comparative Information
Year Number of Items Reviewed
2010 17
2011 15
2012 14
2013 21
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Membership
The HEDC consists of seven members appointed by the city council. Membership terms are for
three years, with extensions for additional terms approved by the city council. The membership
as of the end of 2013:
Board Member Membership Began Term Expires
Beth Ulrich 05/22/00 9/30/14
Joy Tkachuck 09/25/06 9/30/16
Mark Jenkins 01/25/10 9/30/16
Warren Wessel 12/13/10 9/30/14
Jennifer Lewis 04/25/11 9/30/16
Dennis Unger 07/25/11 9/30/15
Gary Kloncz 12/12/11 9/30/14
Commissioners Tkachuck, Jenkins and Lewis were all reappointed for an additional term during
2013. Commissioners Ulrich, Kloncz and Wessel’s terms are up for reappointment during 2014.
The reappointment process will being in the summer of 2014.
Discussion
2013 Actions/Activities
In 2013, the HEDC continued its commitment to development and redevelopment in the city of
Maplewood by working on several projects. The HEDC spent a good portion of its year working
to implement elements of its work plan. The commission spent several meetings looking at how
to develop a revolving loan fund program while also reviewing the city’s first application for
assistance. This application was for Larkin Dance Studio, which relocated to a vacant building
and site near the English Street and Highway 36 intersection – an area the work plan identifies
for concentrated effort.
The work plan also identifies the Gladstone neighborhood as an area the city and the HEDC
should be focusing efforts on. In 2013, Sherman Associates presented its proposal to
redevelop the Maplewood Bowl site with a mixture of family and senior housing along with a
commercial element. Throughout 2013, staff worked with Sherman Association to successfully
secure a $1.9 million grant from the Metropolitan Council. $900,000 of the grant will go towards
acquiring the Maplewood Bowl site and $1,000,000 will go towards public improvements along
Frost Avenue. The public improvements and redeveloped Maplewood Bowl site will meet the
guidelines that were established by the Gladstone Neighborhood Master Plan, which the HEDC
also received reviewed in 2013. Based on recommendations from the HEDC’s work plan, city
staff had the Gladstone Neighborhood Market Study updated so the city and developers are
informed as it approached redevelopment. The HEDC also received updates on the tax-
forfeited properties within this neighborhood in an effort to stay on top of all developments
occurring in the key Maplewood neighborhood.
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The HEDC reviewed and provided recommendations on two TIF applications in 2013. The first
request was from 3M to provided city-assistance for the company to build a new $150 million
research and development building on its campus. This project ensures a huge investment was
made at 3M’s Maplewood campus. 3M is the city’s largest employer. The second TIF
application was for a senior housing complex. The city was to sell land it owns on Londin Lane
to the developer. While the HEDC recommended approval of this TIF request, the developer
withdrew his applications before the planning commission and city council could consider the
TIF and other land use applications.
The HEDC also developed a selling excess land polity to guide the city as it continues to sell
land for redevelopment purposes. The HEDC utilized this policy to recommend the sale of
excess city land at Castle Avenue and Van Dyke Street.
2014 Activities
In 2014, the HEDC will continue to implement its work plan and concentrate on key
redevelopment areas within the city. The HEDC will continue its efforts to develop a program and
guidelines for its revolving loan fund program – building on what it learned from the first
application. The HEDC will be used as a resource as the city looks to sell additional access land
for redevelopment purposes. In 2014, the HEDC will be committed to the development and
enhancement of the city of Maplewood.
Budget Impact
None.
Recommendation
Approve the HEDC’s 2013 annual report.
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MEMORANDUM
TO: Charles Ahl, City Manager
FROM: Heritage Preservation Commission
DuWayne Konewko, Parks and Recreation Director
Ginny Gaynor, Natural Resources Coordinator/HPC Staff Liaison
DATE: February 17, 2014
SUBJECT: Approval of Heritage Preservation Commission Annual Report
Introduction
The Heritage Preservation Commission (HPC) has prepared their annual report. Chair Peter
Boulay will present the report to the city council for review.
Background
2013 HPC ANNUAL REPORT
Members
The HPC consists of seven members appointed by the city council. Membership terms are for
three years. The current membership is as follows:
Commissioner Membership Began Term Expires
Peter Boulay (Chair) 10-09-06 04-30-15
Richard Currie (Vice Chair) 01-26-04 04-30-16
Robert Creager 07-26-04 04-30-16
John Gaspar 01-14-13 04-30-14
Frank Gilbertson 09-09-13 04-30-16
Leonard Hughes 04-23-12 04-30-15
Brenda Rudberg 04-11-11 04-30-14
In June 2013, the staff liaison changed from Dave Fisher, Building Official, to Ginny Gaynor,
Natural Resources Coordinator.
Meetings
The HPC’s regularly scheduled meetings are the second Thursday of the month at 7:00 p.m. In
2013, the HPC held five meetings and conducted one tour.
Designated Sites as of September 30, 2014
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City of Maplewood has Designated this Site Locally
Owner: City of Maplewood
Bruentrup Farm Heritage Site, 2170 County Rd D, Maplewood, MN 55109
This Property is on the National Register
Owner: Ramsey County
Ramsey County Poor Farm Campus (cemetery, barn, milk house, water tower, garage and
boiler shop)
2020 White Bear Ave, Maplewood, MN 55109
Inventory of Historic Buildings
Maplewood maintains an inventory of historic buildings, which was developed by HPC and
Maplewood Area Historical Society.
Reviews and Accomplishments
1. Satisfactorily performed the responsibilities listed in the MN Certified Local Government
(CLG) Procedures Manual and those specifically delegated to it under the Act by the MN
State Historic Preservation Office (SHPO):
• The City of Maplewood HPC has demonstrated an active commitment per the MN
CLG Procedures Manual.
• No new local designations were made in 2013. The HPC is actively involved in
preservation planning activities, which lay the foundation for future designations.
• One renovation request was reviewed for a site on National Register – the Ramsey
County Poor Farm.
• No National Register nominations were commented on or submitted to the SHPO.
• The City staff liaison and two commission members attended CAMP training
provided by the National Alliance for Preservation Commissions (NAPC) based on
NAPC’s core curriculum. (Funded by LCG grant.)
• One Commission member attended the 33nd Annual Statewide Historic Preservation
Conference in Lanesboro, MN. (Funded by LCG grant.)
2. Obtained a grant from the Arts and Cultural Heritage Fund, through the Minnesota
Historical Society, to conduct a Historic Context Study. Work began in 2013 and will be
completed in 2014.
3. Educated Maplewood citizens by participating in Maplewood Area Historical Society
(MAHS) events and events at the Maplewood Library, identifying publications about
Maplewood’s history at the Ramsey County Library and providing links on the City’s
website to the State and County Historical Societies.
4. Recommended Anne Fosburgh for the Maplewood Heritage Award. The Maplewood
Heritage Award is an annual award recognizing an individual who has positively
influenced our city’s past or strengthened the preservation of Maplewood history.
F3
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3
5. The f ollowing guest speakers gave historical presentations at HPC meetings: Joe Fox,
Anne Fosburgh, Anthony Yocum.
6. Reviewed and provided input on two historic interpretive signs: Highway 36 Bridge sign
and Frost Avenue Bridge sign.
7. Recognized the following demolished buildings in 2013:
• 2009 Arcade St – House
• 2010 Clarence St – House
• 797 Belmont LN – House
• 2292 County Rd D E – House
• 345 Lewis St – House
• 954 Bartelmy LN - House
8. Reviewed the following development or renovation proposals:
• Ramsey County Poor Farm Barn – installation of interior fans
• Prairie Farm Preserve – turf overflow parking lot
9. Worked collaboratively with the Maplewood Area Historical Society on historic context
study and MAHS events.
Outside Activities
Several HPC members are also members of the Maplewood Area Historical Society. These
HPC members worked collaboratively on society events such as:
• Spring Tea – Bruentrup Heritage Farm
• Dairy Day – Bruentrup Heritage Farm
• Vintage Vehicle Event – Bruentrup Heritage Farm
• Ramsey County Fair
• Johnny Appleseed Days – Bruentrup Heritage Farm
• Halloween Hoedown – Maplewood Community Center
• Barn Dance – Bruentrup Heritage Farm
• Breakfast with Santa and Open House – Bruentrup Heritage Farm
Conclusion
The Maplewood Heritage Preservation Commission is committed to promoting the use and
conservation of historic properties for the education, inspiration, pleasure and enrichment of the
citizens of this area.
2014 Goals
On February 13, 2014, the HPC approved the following goals for 2014.
1. Continue all necessary measures for the Certified Local Government (CLG) status by
maintaining a historical site survey and providing all the documentation required to the
Minnesota State Historic Preservation Office.
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4
2. Complete Historic Context Study.
3. Develop criteria for local designations, identify sites to designate, and begin process for
designation of one site.
4. Submit a nomination to the city council for the Maplewood Heritage Award for 2013.
5. Submit a recommendation to the city council to have a Heritage Award for businesses.
6. Write and obtain a grant for preservation planning.
7. Write a grant to continue archeological investigation at Fish Creek.
8. Ensure proper preservation of the city council minutes and public access to copies of the
minutes.
9. Review photos of demolished buildings throughout the year and make it part of the HPC’s
annual report.
10. Have a guest speaker from a historical site give historical presentation to the commission.
11. Continue to identify and recognize historic families.
12. Continue to identify and recognize the history of geographic features such as lakes, etc.
13. Continue to provide and add links to the city website from the Maplewood Area Historical
Society, Minnesota State Historical Society and other public websites.
14. Continue to identify books, articles and media about Maplewood. Work with the Maplewood
Library to provide the books, articles and media to the public.
15. Continue to promote, collaborate and work with the Maplewood Area Historical Society.
RECOMMENDATION
Approve the 2013 Heritage Preservation Commission Annual Report.
F3
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Council Packet Page Number 20 of 108
S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\02-24-2014\COUNCIL REPORTS\EXCEL-WORD FILES\G1 AprClms - 02-07 and 02-
14.xlsx
TO:Chuck Ahl, City Manager
FROM:Gayle Bauman, Finance Director
DATE:
SUBJECT:Approval of Claims
347,573.05$ Checks # 91906 thru # 91957
dated 02/11/14 thru 02/15/14
636,238.51$ Disbursements via debits to checking account
dated 02/03/14 thru 02/07/14
592,431.70$ Checks # 91958 thru # 92024
dated 02/12/14 thru 02/18/14
319,970.04$ Disbursements via debits to checking account
dated 02/10/14 thru 02/14/14
1,896,213.30$ Total Accounts Payable
543,706.34$ Payroll Checks and Direct Deposits dated 02/14/14
1,013.00$ Payroll Deduction check # 9989849 thru # 9989851
dated 02/14/14
544,719.34$ Total Payroll
2,440,932.64$ GRAND TOTAL
Attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
MEMORANDUM
February 24, 2014
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and
authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
G1
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Check Description Amount
91906 00393 MONTHLY SURTAX - JAN 18999123035 3,150.32
91907 05311 BASKETBALL OFFICIALS 1/18 - 1/25 624.00
91908 01085 MONTHLY PREMIUM - FEB 3,176.85
91909 01160 BLANKS FOR SIGN WORK 279.64
91910 01202 MAPLEWOOD MONTHLY - JAN 7,388.64
91911 01574 TRUCK WEIGHTS FOR CALIBRATIONS 50.00
91912 04845 RECYCLING FEE - JAN 27,160.00
91913 04252 PREWET SYSTEM & INSTALLATION 2,477.00
04252 PREWET SYSTEM & INSTALLATION 2,477.00
91914 03334 UPM WINTER PATCH MATERIAL 807.30
91915 01190 ELECTRIC UTILITY 5,008.12
01190 ELECTRIC UTILITY 39.10
91916 05332 ELECTION VOTING BOOTHS 2,745.00
91917 04848 MONTHLY PREMIUM - FEB 259.27
91918 01974 REFUND FOR TRANS MEDIC R09535592 2,302.40
91919 05330 MCC EVENT FEB 14 POP UP MUSICAL 500.00
91920 05207 APPLICANT BACKGROUND CHECKS 60.00
91921 00480 REFUND MN FIRE LIC RENEWAL 75.00
91922 02929 LTC MONTHLY PREMIUM - FEB 366.84
91923 00644 MONTHLY PREMIUM - FEB 12,285.24
91924 00668 REIMB FOR MEAL 1/30 8.41
91925 03978 CATERING FOR FISH CREEK EVENT 410.64
91926 05030 EQUIP LEASE - MCC - PMT#19 4,344.07
91927 04984 REIMB FOR RUNNING SHOES & SOCKS 97.50
91928 05331 INSTALL AIR CONTROLLERS ON VAV'S 367.50
91929 03818 MONTHLY PREMIUM - FEB 175,503.49
91930 03818 REFUND FOR TRANS MEDIC MW32294A 1,785.40
91931 01035 REGISTRATION FEE 250.00
01035 IAAI MEMBERSHIP 25.00
91932 01089 QTR UNEMPLOYMENT - 4TH QTR 15,488.30
91933 01126 MONTHLY PREMIUM - FEB 528.00
91934 02909 ROAD SALT~10,805.50
02909 ROAD SALT~3,594.88
91935 00001 REFUND E ENAHORO C# 07003341 1,057.00
91936 00001 REFUND M HOFFMAN MEDICA BENEFIT 240.00
91937 00001 REFUND S SCHMIDT MEDICA BENEFIT 200.00
91938 00001 REFUND M MEIER LICENSE FEE 120.75
91939 00001 REFUND B VANG TUMBLING 42.00
91940 00001 REFUND S POWERS PREF ONE BENEFIT 40.00
91941 02008 SRVS FOR EMERGENCY VEH JULY-DEC 1,098.44
02008 SALT BRINE PURCHASE - DEC 378.68
91942 01359 VEHICLE WASHES - OCTOBER 69.00
91943 01340 SHARPS DISPOSAL 41.75
91944 03446 DEER PICK UP - JAN 115.00
91945 04074 TAI CHI INSTRUCTION 1/8 - 3/12 258.60
91946 00006 REFUND HOPPE MEMBERSHIP/HP BEN 712.04
91947 00006 REFUND CHRISTENSEN MEMBERSHIP/HP 402.40
91948 00006 REFUND B KNOWLTON MEMBERSHIP/HP 277.14
91949 00006 REFUND HALL - MEMBERSHIPS 84.80
91950 00198 WATER UTILITY 814.64
00198 WATER UTILITY 474.98
91951 01550 ELECTRICAL INSPECTIONS - JAN 4,012.80
91952 03598 REFUND FOR MEALS & PARKING 19.0102/11/2014 PAUL THEISEN
02/11/2014 SILVER FIT
02/11/2014 ST PAUL REGIONAL WATER SRVS
02/11/2014 ST PAUL REGIONAL WATER SRVS
02/11/2014 SUMMIT INSPECTIONS
02/11/2014 RAMSEY COUNTY PUBLIC WORKS
02/11/2014 REGAL AUTO WASH BILLING
02/11/2014 REGIONS HOSPITAL
02/11/2014 SILVER FIT
02/11/2014 SILVER FIT
02/11/2014 RICK JOHNSON DEER & BEAVER INC
02/11/2014 ELAINE SCHRADE
02/11/2014 SILVER FIT
02/11/2014 ONE TIME VENDOR
02/11/2014 ONE TIME VENDOR
02/11/2014 RAMSEY COUNTY PUBLIC WORKS
02/11/2014 ONE TIME VENDOR
02/11/2014 ONE TIME VENDOR
02/11/2014 ONE TIME VENDOR
02/11/2014 NORTH AMERICAN SALT CO
02/11/2014 NORTH AMERICAN SALT CO
02/11/2014 ONE TIME VENDOR
02/11/2014 MN CHAPTER IAAI
02/11/2014 MN UC FUND
02/11/2014 NCPERS MINNESOTA
02/11/2014 MEDICA
02/11/2014 MEDICA
02/11/2014 MN CHAPTER IAAI
02/11/2014 KANSAS STATE BANK OF MANHATTAN
02/11/2014 TIM LINDER
02/11/2014 MECHANICAL DATA CORP
02/11/2014 HEALTHPARTNERS
02/11/2014 STEVEN HIEBERT
02/11/2014 KANE'S CATERING SERVICE, INC
02/11/2014 EQUIFAX INFORMATION SERVICES
02/11/2014 PAUL EVERSON
02/11/2014 GLTC PREMIUM PAYMENTS
02/11/2014 AVESIS
02/11/2014 BLUE CROSS REFUNDS
02/11/2014 JENNIFER JEAN ECKES
02/11/2014 XCEL ENERGY
02/11/2014 XCEL ENERGY
02/11/2014 AMERICAN MADE ELECTION EQUIP.
02/11/2014 TOWMASTER TRUCK EQUIP. INC.
02/11/2014 TOWMASTER TRUCK EQUIP. INC.
02/11/2014 UNIQUE PAVING MATERIALS CORP
02/11/2014 T A SCHIFSKY & SONS, INC
02/11/2014 TENNIS SANITATION LLC
02/11/2014 NYSTROM PUBLISHING CO INC
02/11/2014 WILLIE MCCRAY
02/11/2014 MN LIFE INSURANCE
02/11/2014 NEWMAN TRAFFIC SIGNS
Check Register
City of Maplewood
02/07/2014
Date Vendor
02/11/2014 MN DEPT OF LABOR & INDUSTRY
G1, Attachment 1
Council Packet Page Number 22 of 108
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91953 00529 LTD PLAN 4043120-2 - FEB 3,517.54
00529 STD PLAN 4043120-1 - FEB 2,696.59
91954 05291 PROJ 12-13 LIFT STATION #14 PMT#3 15,049.92
91955 00063 MONTHLY PMT 11/17/13 - 12/16/13 18,462.90
00063 MONTHLY PMT 12/17/13 - 01/16/14 6,226.95
91956 03985 REIMB FOR MILEAGE 9/27 - 12/31 71.19
03985 REIMB FOR MILEAGE 1/1 - 2/6 23.52
91957 03738 ATTORNEY SRVS FEES/RENT - MARCH 6,625.00
02/11/2014 VERIZON WIRELESS
02/11/2014 KAREN WACHAL
02/11/2014 KAREN WACHAL
02/15/2014 CHARLES E. BETHEL
347,573.05
52 Checks in this report.
02/11/2014 UNION SECURITY INSURANCE CO
02/11/2014 UNION SECURITY INSURANCE CO
02/11/2014 VEIT & COMPANY
02/11/2014 VERIZON WIRELESS
G1, Attachment 1
Council Packet Page Number 23 of 108
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and 02-14.xlsx
Settlement
Date Payee Description Amount
2/3/2014 MN State Treasurer Drivers License/Deputy Registrar 30,256.02
2/3/2014 US Bank Merchant Services Credit Card Billing fee 127.94
2/3/2014 US Bank Debt Service payments 150,000.00
2/3/2014 U.S. Treasurer Federal Payroll Tax 108,860.00
2/3/2014 P.E.R.A.P.E.R.A.96,281.40
2/3/2014 ICMA (Vantagepointe)Retiree Health Savings 31,371.23
2/4/2014 MN State Treasurer Drivers License/Deputy Registrar 31,241.25
2/4/2014 MidAmerica - ING HRA Flex plan 14,206.13
2/4/2014 Labor Unions Union Dues 5,535.90
2/4/2014 MN State Treasurer State Payroll Tax 22,601.09
2/5/2014 MN State Treasurer Drivers License/Deputy Registrar 35,631.90
2/6/2014 MN State Treasurer Drivers License/Deputy Registrar 45,941.11
2/7/2014 MN State Treasurer Drivers License/Deputy Registrar 59,243.68
2/7/2014 MN Dept of Natural Resources DNR electronic licenses 1,037.50
2/7/2014 Optum Health DCRP & Flex plan payments 3,903.36
636,238.51
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1, Attachment 1
Council Packet Page Number 24 of 108
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Check Description Amount
91958 02464 FUNDS FOR ATM 10,000.00
91959 00120 POOL CHEMICALS 929.24
91960 05114 PROF SRVS 11/23 - 1/3 LIVING STREETS 1,984.50
91961 02149 UPDATING TRASH & YARD WASTE FLYER 325.00
91962 00451 REPAIR STATION 3 HEATING SYS 669.03
91963 05028 CITY HALL SOLAR SYSTEM LEASE-FEB 397.00
05028 MCC SOLAR SYSTEM LEASE - FEB 369.00
91964 01973 CAR WASHES - JANUARY 40.00
91965 00585 NET BILLABLE TICKETS - JAN 145.00
91966 02728 PROJ 09-08 PROF SRVS THRU 12/30 11,107.46
91967 05311 REFEREES FOR BASKETBALL - FEB 676.00
91968 01160 ALUMINUM BLANKS FOR SIGNS 754.80
91969 01337 FLEET SUPPORT FEE - JAN 458.64
91970 01337 FILING OF STREET VACATION 46.00
91971 01409 PROJ 09-08 CONSULTANT SERVICES 1,595.23
01409 CONSULTANT SERVICES 1,035.29
01409 PROJ 11-19 CONSULTANT SERVICES 307.13
91972 01463 MCC MASSAGES - DECEMBER 16 - 31 676.00
91973 01546 AQUATIC & BLDG STAFF UNIFORM 696.50
91974 04192 EMS BILLING - JAN 3,642.02
91975 01798 CONTRACT GASOLINE - JAN 15,393.50
01798 CONTRACT DIESEL FUEL - FEB 10,869.21
01798 CONTRACT GASOLINE - JAN 2,266.30
91976 02347 ICC MEMBERSHIP 150.00
91977 04237 AMBO MEMBERSHIP 400.00
91978 05334 INVENTORY SUPPLIES 245.85
05334 INVENTORY SUPPLIES 15.10
91979 01634 INVENTORY OF SUPPLIES 193.38
01634 INVENTORY OF SUPPLIES 175.15
91980 04862 APPRAISAL - FROST & VAN DYKE 2,800.00
04862 APPRAISAL - FROST & VAN DYKE 2,000.00
91981 04549 ZUMBA INSTRUCTION - JANUARY 284.00
91982 00036 HMONG AMERICAN ED/CHARITABLE GAMBLING 1,055.13
91983 05203 BALLROOM DANCE INSTRUCTION 276.00
91984 05193 SRVS AT NC JAN 29 - FEB 5 500.00
91985 03725 PROJ 12-14 AD FOR BID 167.73
91986 04032 TRAINING 625.00
91987 04064 REIMB FOR TUITION & BOOKS 2,048.22
91988 05313 PD BUSINESS CARD PRINTS 143.00
91989 04846 MEDICAL SUPPLIES 780.89
91990 02263 BOARDING & DESTRUCTION FEES - JAN 246.50
91991 03978 TAX ON CATERING FOR FISH CREEK 29.26
91992 00857 JOINT LEGISLATIVE CONFERENCE 198.00
00857 SAFETY TRAINING 100.00
91993 04984 REIMB FOR FIREFIGHTER LICENSE 75.00
91994 05329 FIREFIGHTER STATE LICENSE 75.00
91995 01083 DUES FOR DEPUTY #149 495.00
91996 00942 SEWER CLEAN UP 2506 BITTERSWEET LN 279.45
91997 00986 MONTHLY SAC - JANUARY 292,757.85
91998 04373 BRUSH & SELECTED TREE REMOVAL 7,375.23
91999 02909 TREATED SALT 11,282.82
02909 TREATED SALT 6,983.82
02909 TREATED SALT 6,878.96
92000 01199 REIMB FOR FIREFIGHTER LICENSE 75.00
92001 00001 REFUND E MCGEE BANQUET ROOM FEE 40.00
92002 00001 REFUND R SPENCER BASKETBALL 35.00
92003 00001 REFUND D SEIFORD KARATE 29.00
92004 02903 PROJ 09-09 PHASE 1 PMT#3 FINAL 15,347.75
02/18/2014 NORTH AMERICAN SALT CO
02/18/2014 NORTH AMERICAN SALT CO
02/18/2014 JEROME NOVAK
02/18/2014 ONE TIME VENDOR
02/18/2014 MN NATIVE LANDSCAPES
02/18/2014 NORTH AMERICAN SALT CO
02/18/2014 M D R A
02/18/2014 MARSDEN BLDG MAINTENANCE CO
02/18/2014 METROPOLITAN COUNCIL
02/18/2014 LEAGUE OF MINNESOTA CITIES
02/18/2014 TIM LINDER
02/18/2014 M B F T E
02/18/2014 HILLCREST ANIMAL HOSPITAL PA
02/18/2014 KANE'S CATERING SERVICE, INC
02/18/2014 LEAGUE OF MINNESOTA CITIES
02/18/2014 DEREK FRITZE
02/18/2014 GRAPHIC DESIGN, INC.
02/18/2014 HEALTHEAST
02/18/2014 JOHN BRIDGES DRISCOLL
02/18/2014 FINANCE AND COMMERCE, INC.
02/18/2014 FRESHWATER SOCIETY
02/18/2014 JAN ALICE CAMPBELL
02/18/2014 CHARITABLE GAMBLING
02/18/2014 DANCE & ENTERTAINMENT, LLC
02/18/2014 AUTONATION FORD
02/18/2014 BRKW APPRAISALS, INC.
02/18/2014 BRKW APPRAISALS, INC.
02/18/2014 AUTO PLUS
02/18/2014 AUTO PLUS
02/18/2014 AUTONATION FORD
02/18/2014 YOCUM OIL CO.
02/18/2014 10,000 LAKES CHAPTER
02/18/2014 ASSOC OF MN BLDG OFFICIALS
02/18/2014 TRANS-MEDIC
02/18/2014 YOCUM OIL CO.
02/18/2014 YOCUM OIL CO.
02/18/2014 S E H
02/18/2014 SISTER ROSALIND GEFRE
02/18/2014 SUBURBAN SPORTSWEAR
02/18/2014 RAMSEY COUNTY-PROP REC & REV
02/18/2014 S E H
02/18/2014 S E H
02/18/2014 WILLIE MCCRAY
02/18/2014 NEWMAN TRAFFIC SIGNS
02/18/2014 RAMSEY COUNTY-PROP REC & REV
02/18/2014 ERICKSON OIL PRODUCTS INC
02/18/2014 GOPHER STATE ONE-CALL
02/18/2014 KIMLEY-HORN & ASSOCIATES INC
02/18/2014 EGAN COMPANIES INC
02/18/2014 ENERGY ALTERNATIVES SOLAR, LLC
02/18/2014 ENERGY ALTERNATIVES SOLAR, LLC
02/18/2014 AQUA LOGIC INC
02/18/2014 BOLTON & MENK, INC.
02/18/2014 HEIDI CAREY
Check Register
City of Maplewood
02/13/2014
Date Vendor
02/12/2014 US BANK
02/18/2014 ONE TIME VENDOR
02/18/2014 ONE TIME VENDOR
02/18/2014 PARK CONSTRUCTION CO
G1, Attachment 1
Council Packet Page Number 25 of 108
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92005 04964 ACUPUNCTURIST - JANUARY 165.00
92006 01359 VEHICLE WASHES - JANUARY 72.72
92007 01387 ADMIN FEE FOR STRESS TEST - FEB 100.00
92008 00006 REFUND R O'CONNOR MEMBERSHIP/HP 227.50
92009 00006 REFUND JOHNSON HP BENEFIT 80.00
92010 00006 REFUND SEXTON HP BENEFIT 80.00
92011 00006 REFUND ROTH HP BENEFIT 60.00
92012 00006 REFUND J JOHANNESSEN HP BENEFIT 40.00
92013 00006 REFUND R SIMTH HP BENEFIT 40.00
92014 00006 REFUND E BERG BCBS BENEFIT 20.00
92015 00006 REFUND D OSTERMAN HP BENEFIT 20.00
92016 01823 TRAIN PLAY STRUCTURE-ROBINHOOD PARK 20,852.53
92017 02705 REIMB FOR MILEAGE 2/3 - 2/5 94.08
92018 05287 CERTIFICATIONS - DEPT RADAR UNITS 90.00
92019 02092 METAL LOCATOR FOR UTILITY 1,005.00
92020 04357 REPAIR EMS EQUIP 283.50
92021 05335 MEMBERSHIP FEES 525.00
92022 04179 PROGRAM DISPLAY SIGN MCC - JAN 325.00
04179 PROGRAM DISPLAY SIGN MCC - DEC 325.00
92023 05220 PROJ 09-09 BID PKG 5 PMT#2 149,207.34
92024 01789 ANNUAL SEWER MAINT BILL 273.09
02/18/2014 POINTS TO HEALTH LLC
02/18/2014 REGAL AUTO WASH BILLING
02/18/2014 DR. JAMES ROSSINI
02/18/2014 SILVER FIT
02/18/2014 SILVER FIT
02/18/2014 SILVER FIT
02/18/2014 SILVER FIT
02/18/2014 SILVER FIT
02/18/2014 SILVER FIT
02/18/2014 SILVER FIT
02/18/2014 SILVER FIT
02/18/2014 ST CROIX RECREATION CO INC
02/18/2014 DAVE SWAN
02/18/2014 TACTICAL SOLUTIONS
02/18/2014 TRENCHERS PLUS, INC
02/18/2014 UNIVERSAL HOSPITAL SRVS, INC.
02/18/2014 URBAN LAND INSTITUTE
02/18/2014 VISUAL IMAGE PROMOTIONS
02/18/2014 VISUAL IMAGE PROMOTIONS
02/18/2014 WEBER, INC.
02/18/2014 CITY OF WOODBURY
592,431.70
67 Checks in this report.
G1, Attachment 1
Council Packet Page Number 26 of 108
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Settlement
Date Payee Description Amount
2/10/2014 MN State Treasurer Drivers License/Deputy Registrar 19,104.81
2/11/2014 MN State Treasurer Drivers License/Deputy Registrar 28,262.00
2/12/2014 MN State Treasurer Drivers License/Deputy Registrar 90,953.38
2/13/2014 MN State Treasurer Drivers License/Deputy Registrar 24,908.30
2/14/2014 MN State Treasurer Drivers License/Deputy Registrar 50,650.02
2/14/2014 MN Dept of Natural Resources DNR electronic licenses 1,124.00
2/14/2014 US Bank VISA One Card*Purchasing card items 67,431.57
2/14/2014 Optum Health DCRP & Flex plan payments 2,882.40
2/14/2014 ICMA (Vantagepointe)Deferred Compensation 4,141.75
2/14/2014 ING - State Plan Deferred Compensation 30,511.81
319,970.04
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1, Attachment 1
Council Packet Page Number 27 of 108
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Transaction Date Posting Date Merchant Name Transaction Amount Name
01/27/2014 01/29/2014 UNIFORMS UNLIMITED INC.$63.97 PAUL BARTZ
01/30/2014 02/03/2014 KEEPRS INC 1 $42.49 PAUL BARTZ
01/28/2014 01/30/2014 GOVERNMENT FINANCE OFFIC $380.00 GAYLE BAUMAN
01/28/2014 01/31/2014 PAKOR, INC.$443.06 REGAN BEGGS
01/29/2014 01/31/2014 OFFICE DEPOT #1090 $25.27 REGAN BEGGS
01/29/2014 01/31/2014 OFFICE DEPOT #1090 $31.29 REGAN BEGGS
02/05/2014 02/07/2014 WIRELESS ZONE #662 ($24.10)STANLEY BELDE
02/04/2014 02/06/2014 UNIFORMS UNLIMITED INC.$40.00 MARKESE BENJAMIN
12/11/2013 01/31/2014 WP-SCOACH ETICKET $164.65 BRIAN BIERDEMAN
12/11/2013 01/31/2014 WP-SCOACH ETICKET $148.28 BRIAN BIERDEMAN
12/11/2013 01/31/2014 WP-SCOACH ETICKET $50.08 BRIAN BIERDEMAN
01/28/2014 01/30/2014 KEEPRS INC 2 $343.32 BRIAN BIERDEMAN
01/25/2014 01/27/2014 WALGREENS #3122 $6.95 OAKLEY BIESANZ
01/27/2014 01/28/2014 JAS TOWNSEND AND SONS INC $21.25
01/27/2014 01/28/2014 SUNNY SPORTS $199.05 OAKLEY BIESANZ
01/28/2014 01/29/2014 TWIN CITIES MAGIC & COST $23.54 OAKLEY BIESANZ
01/29/2014 01/30/2014 WWW.THESPORTSAUTHORTY.COM $749.50 OAKLEY BIESANZ
01/28/2014 01/30/2014 FLAGHOUSE INC $163.09 NEIL BRENEMAN
02/06/2014 02/07/2014 TARGET 00011858 $13.93 NEIL BRENEMAN
01/27/2014 01/28/2014 PANERA BREAD #1305 $188.00 SARAH BURLINGAME
01/31/2014 02/03/2014 OFFICE DEPOT #1090 $66.24 SARAH BURLINGAME
02/01/2014 02/03/2014 OFFICE DEPOT #1090 $1.38 SARAH BURLINGAME
02/01/2014 02/03/2014 FIRST SHRED $204.00 SARAH BURLINGAME
01/28/2014 01/30/2014 BROWNELLS INC $232.20 DAN BUSACK
01/29/2014 01/30/2014 EMERGENCY AUTOMOTIVE $121.50 JOHN CAPISTRANT
01/31/2014 02/03/2014 EMERGENCY AUTOMOTIVE $106.40 JOHN CAPISTRANT
02/04/2014 02/06/2014 UNIFORMS UNLIMITED INC.$122.50 JOHN CARNES
01/23/2014 01/27/2014 MENARDS 3022 $21.41 SCOTT CHRISTENSON
01/24/2014 01/27/2014 THE HOME DEPOT 2801 $2.90 SCOTT CHRISTENSON
01/27/2014 01/28/2014 TWIN CITY FILTER SERVICE $167.08 SCOTT CHRISTENSON
01/28/2014 01/29/2014 STATE SUPPLY $65.11 SCOTT CHRISTENSON
01/31/2014 02/03/2014 VIKING ELECTRIC-CREDIT DE $86.25 SCOTT CHRISTENSON
02/06/2014 02/07/2014 NU CPS REGISTRATION $3,800.00 KERRY CROTTY
01/23/2014 01/27/2014 NORTHERN TOOL EQUIP-MN ($10.70)CHARLES DEAVER
01/23/2014 01/27/2014 NORTHERN TOOL EQUIP-MN $10.70 CHARLES DEAVER
01/29/2014 01/31/2014 SUPERAMERICA 4848 $3.29 CHARLES DEAVER
02/04/2014 02/06/2014 UNIFORMS UNLIMITED INC.$6.75 JOSEPH DEMULLING
02/03/2014 02/05/2014 COMO PARK ANIMAL HOSPITAL $115.61 RICHARD DOBLAR
01/23/2014 01/27/2014 MENARDS 3059 $102.71 TOM DOUGLASS
01/27/2014 01/29/2014 THE HOME DEPOT 2801 $108.52 TOM DOUGLASS
01/27/2014 01/29/2014 COMMERCIAL POOL & SPA SUP $1,140.85 TOM DOUGLASS
01/29/2014 01/30/2014 AUTOZONE3948 $12.84 TOM DOUGLASS
01/30/2014 02/03/2014 THE TRANE COMPANY $739.80 TOM DOUGLASS
02/03/2014 02/04/2014 WW GRAINGER $75.48 TOM DOUGLASS
02/06/2014 02/07/2014 NUCO2 01 OF 01 $153.36 TOM DOUGLASS
02/06/2014 02/07/2014 NUCO2 01 OF 01 $175.99 TOM DOUGLASS
02/06/2014 02/07/2014 NUCO2 01 OF 01 $296.83 TOM DOUGLASS
02/06/2014 02/07/2014 NUCO2 01 OF 01 $210.26 TOM DOUGLASS
02/06/2014 02/07/2014 US PLASTICS/NEATLY SMART $147.58 TOM DOUGLASS
12/07/2013 02/03/2014 WP-SCOACH ETICKET $64.98 MICHAEL DUGAS
12/08/2013 02/03/2014 WP-SCOACH ETICKET $125.37 MICHAEL DUGAS
01/30/2014 02/03/2014 KEEPRS INC 1 $59.27 MICHAEL DUGAS
01/27/2014 01/28/2014 U OF M CCE NONCREDIT $50.00 ANDREW ENGSTROM
01/28/2014 01/29/2014 U OF M CCE NONCREDIT $50.00 ANDREW ENGSTROM
01/29/2014 01/30/2014 BEST BUY MHT 00000109 $39.99 PAUL E EVERSON
01/30/2014 02/03/2014 MARSDEN BLDG MAINTENANCE $1,963.29 LARRY FARR
01/30/2014 02/03/2014 ADAM S PEST CONTROL INC $254.95 LARRY FARR
01/30/2014 02/03/2014 ADAM S PEST CONTROL INC $647.25 LARRY FARR
01/30/2014 02/03/2014 ADAM S PEST CONTROL INC $207.61 LARRY FARR
01/31/2014 02/03/2014 DISPLAYS2GOCOM $699.01 LARRY FARR
G1, Attachment 1
Council Packet Page Number 28 of 108
S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\02-24-2014\COUNCIL REPORTS\EXCEL-WORD FILES\G1 AprClms - 02-07 and 02-14.xlsx
02/01/2014 02/03/2014 SAVERS 1175 $5.35 LARRY FARR
02/05/2014 02/06/2014 WM EZPAY $385.67 LARRY FARR
02/06/2014 02/07/2014 SCHINDLER ELEVATOR CORP $654.63 LARRY FARR
02/06/2014 02/07/2014 TARGET 00006197 $89.94 LARRY FARR
01/29/2014 01/30/2014 AT&T*BILL PAYMENT $63.76 MYCHAL FOWLDS
01/29/2014 01/31/2014 MANAGERPLUS $898.00 MYCHAL FOWLDS
01/29/2014 01/31/2014 IMAGING PATH $4,607.45 MYCHAL FOWLDS
01/29/2014 02/03/2014 GHG CORPORATION $2,000.00 MYCHAL FOWLDS
02/04/2014 02/06/2014 PAYFLOW/PAYPAL $59.95 MYCHAL FOWLDS
01/25/2014 01/27/2014 AMAZON.COM $37.99 NICK FRANZEN
01/28/2014 01/29/2014 HP DIRECT-PUBLICSECTOR $1,514.75 NICK FRANZEN
01/28/2014 01/29/2014 HP DIRECT-PUBLICSECTOR $825.90 NICK FRANZEN
01/28/2014 01/29/2014 HP DIRECT-PUBLICSECTOR $1,259.48 NICK FRANZEN
01/29/2014 01/30/2014 CDW GOVERNMENT $177.85 NICK FRANZEN
01/31/2014 02/03/2014 IDU*INSIGHT PUBLIC SEC $90.42 NICK FRANZEN
02/05/2014 02/06/2014 HP DIRECT-PUBLICSECTOR $3,722.65 NICK FRANZEN
02/06/2014 02/07/2014 BESTBUY.COM 00009944 $32.13 NICK FRANZEN
02/03/2014 02/04/2014 BATTERIES PLUS #31 $24.17 CLARENCE GERVAIS
01/29/2014 01/31/2014 OFFICE DEPOT #1090 $27.98 JEAN GLASS
02/05/2014 02/06/2014 OFFICE DEPOT #1090 $29.98 JEAN GLASS
01/28/2014 01/29/2014 BLUE RIBBON BAIT & TACKLE $11.22 JAN GREW HAYMAN
01/28/2014 01/29/2014 RAINBOW FOODS 00088526 $20.57 JAN GREW HAYMAN
01/28/2014 01/29/2014 RAINBOW FOODS 00088526 $34.95 JAN GREW HAYMAN
01/24/2014 01/27/2014 HENRIKSEN ACE HARDWARE $12.99 MILES HAMRE
02/04/2014 02/05/2014 HENRIKSEN ACE HARDWARE $20.47 TAMARA HAYS
02/04/2014 02/06/2014 UNIFORMS UNLIMITED INC.$25.20 PHENG HER
01/29/2014 01/31/2014 KEEPRS INC 1 $200.00 STEVEN HIEBERT
01/29/2014 01/30/2014 HENRIKSEN ACE HARDWARE $5.28 GARY HINNENKAMP
01/24/2014 01/27/2014 FITNESS WHOLESALE $72.54 RON HORWATH
01/24/2014 01/27/2014 REPLACE REM $46.16 RON HORWATH
01/29/2014 01/29/2014 THE LIFEGUARD STORE IN $171.54 RON HORWATH
01/30/2014 01/31/2014 ARC*SERVICES/TRAINING $76.00 RON HORWATH
01/30/2014 01/31/2014 ARC*SERVICES/TRAINING $70.00 RON HORWATH
01/31/2014 02/03/2014 PCI*PATTERSON MEDICAL $208.19 RON HORWATH
02/01/2014 02/03/2014 WEDDINGPAGES INC $319.50 RON HORWATH
02/04/2014 02/06/2014 DOLRTREE 3150 00031500 $37.49 RON HORWATH
02/04/2014 02/06/2014 OFFICE MAX $10.72 RON HORWATH
01/24/2014 01/27/2014 NAS*AUDUBON MEMBERSHIP $50.00 ANN HUTCHINSON
02/06/2014 02/07/2014 DLX FOR BUSINESS $165.49 MARY JACKSON
02/04/2014 02/05/2014 ARMCOM DISTRBUTING CO $113.34 DAVID JAHN
01/30/2014 02/03/2014 KEEPRS INC 1 $35.99 KEVIN JOHNSON
01/31/2014 02/03/2014 HENRIKSEN ACE HARDWARE $26.44 TOM KALKA
01/24/2014 01/27/2014 BEST BUY MHT 00000109 $69.60 JASON KREGER
01/28/2014 01/29/2014 BEST BUY MHT 00000109 $96.40 JASON KREGER
01/28/2014 01/30/2014 THE HOME DEPOT 2801 $31.02 JASON KREGER
01/31/2014 02/03/2014 HP HOME STORE $64.26 JASON KREGER
02/06/2014 02/07/2014 COMPULINK MANAGEMENT CEN $100.00 JASON KREGER
01/28/2014 01/30/2014 WIRELESS ZONE #662 $64.24 NICHOLAS KREKELER
02/03/2014 02/04/2014 TARGET 00011858 $2.51 NICHOLAS KREKELER
01/28/2014 01/29/2014 HE MEDICAL TRANSPORT $381.35 DAVID KVAM
01/28/2014 01/29/2014 HE MEDICAL TRANSPORT $2,970.70 DAVID KVAM
01/29/2014 01/30/2014 PAYPAL *MINNESOTACH $355.00 DAVID KVAM
01/29/2014 01/30/2014 UNIFORMS UNLIMITED INC.$1,078.49 DAVID KVAM
01/30/2014 01/31/2014 STREICHER'S MO $2,981.98 DAVID KVAM
02/02/2014 02/03/2014 COMCAST CABLE COMM $70.60 DAVID KVAM
02/06/2014 02/07/2014 HE MEDICAL TRANSPORT $788.48 DAVID KVAM
02/06/2014 02/07/2014 THOMSON WEST*TCD $306.10 DAVID KVAM
01/31/2014 02/03/2014 UNIFORMS UNLIMITED INC.$16.99 TODD LANGNER
01/28/2014 01/29/2014 ARM OF MINNESOTO $400.00 RANDY LINDBLOM
01/28/2014 01/29/2014 ARM OF MINNESOTO $200.00 RANDY LINDBLOM
02/01/2014 02/03/2014 AMAZON MKTPLACE PMTS $42.49 JOHNNIE LU
G1, Attachment 1
Council Packet Page Number 29 of 108
S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\02-24-2014\COUNCIL REPORTS\EXCEL-WORD FILES\G1 AprClms - 02-07 and 02-14.xlsx
02/02/2014 02/03/2014 AMAZON MKTPLACE PMTS $8.09 JOHNNIE LU
01/30/2014 01/31/2014 CORPORATE MARK INC.$331.00 STEVE LUKIN
01/30/2014 01/31/2014 PEN*FDIC/FIRE ENGINEER $75.00 STEVE LUKIN
01/30/2014 01/31/2014 MENARDS 3059 $39.98 STEVE LUKIN
01/31/2014 01/31/2014 AIRGASS NORTH $135.66 STEVE LUKIN
01/31/2014 02/03/2014 OVERHEAD DOOR COMP $510.00 STEVE LUKIN
01/31/2014 02/03/2014 EMERGENCY APPARATUS MAINT $2,092.78 STEVE LUKIN
01/31/2014 02/03/2014 EMERGENCY APPARATUS MAINT $1,770.66 STEVE LUKIN
02/04/2014 02/05/2014 ASPEN MILLS INC.$84.90 STEVE LUKIN
01/30/2014 02/03/2014 KEEPRS INC 1 $233.28 GLEN MCCARTY
01/30/2014 02/03/2014 KEEPRS INC 1 $233.28 GLEN MCCARTY
01/23/2014 01/27/2014 BROADWAY RENTAL ($19.86)SASHA MEYER
01/23/2014 01/27/2014 BROADWAY RENTAL ($19.86)SASHA MEYER
01/23/2014 01/27/2014 BROADWAY RENTAL $19.86 SASHA MEYER
01/24/2014 01/27/2014 PAYPAL *ESABA $10.00 SASHA MEYER
02/01/2014 02/03/2014 WELCOME WAGON $138.00 SASHA MEYER
02/05/2014 02/06/2014 HEJNY RENTAL INC $1,002.75 SASHA MEYER
01/23/2014 01/27/2014 BOUND TREE MEDICAL LLC $199.00 MICHAEL MONDOR
01/23/2014 01/27/2014 HEALTH CARE LOGISTICS $50.49 MICHAEL MONDOR
01/24/2014 01/27/2014 BOUND TREE MEDICAL LLC $167.93 MICHAEL MONDOR
01/29/2014 01/31/2014 BOUND TREE MEDICAL LLC $186.83 MICHAEL MONDOR
01/31/2014 02/03/2014 MED ALLIANCE GROUP INC $515.34 MICHAEL MONDOR
02/03/2014 02/05/2014 BOUND TREE MEDICAL LLC $210.00 MICHAEL MONDOR
02/05/2014 02/06/2014 NATL. REGISTRY OF EMTS $160.00 MICHAEL MONDOR
02/06/2014 02/07/2014 ELITE PRODUCTS CORPORATI $200.00 MICHAEL MONDOR
01/30/2014 02/03/2014 KEEPRS INC 1 $200.00 MICHAEL NYE
02/03/2014 02/04/2014 RED ROOF INN FRESNO $61.01 JORDAN ORE
02/04/2014 02/05/2014 RED ROOF INN FRESNO $47.45 JORDAN ORE
01/23/2014 01/27/2014 OFFICE DEPOT #1090 $29.86 MARY KAY PALANK
01/28/2014 01/30/2014 OFFICE DEPOT #1090 $26.65 MARY KAY PALANK
01/30/2014 02/03/2014 OFFICE DEPOT #1090 $28.38 MARY KAY PALANK
01/30/2014 02/03/2014 OFFICE DEPOT #1090 $27.34 MARY KAY PALANK
02/04/2014 02/06/2014 UNIFORMS UNLIMITED INC.$364.75 JAMES PARKER
01/24/2014 01/27/2014 BEST BUY MHT 00000109 $29.99 ROBERT PETERSON
01/24/2014 01/27/2014 MENARDS 3059 $25.74 ROBERT PETERSON
01/20/2014 01/27/2014 GENERATOR SPECIALTY CO $179.50 STEVEN PRIEM
01/24/2014 01/27/2014 AN FORD WHITE BEAR LAK ($80.91)STEVEN PRIEM
01/24/2014 01/27/2014 TRI-STATE BOBCAT $26.18 STEVEN PRIEM
01/24/2014 01/27/2014 AN FORD WHITE BEAR LAK $548.24 STEVEN PRIEM
01/24/2014 01/27/2014 AN FORD WHITE BEAR LAK $19.22 STEVEN PRIEM
01/24/2014 01/27/2014 AMERICAN FASTENER AND SUP $158.55 STEVEN PRIEM
01/24/2014 01/27/2014 FORCE AMERICA DISTRIB LLC $1,261.40 STEVEN PRIEM
01/24/2014 01/27/2014 FORCE AMERICA DISTRIB LLC $70.68 STEVEN PRIEM
01/24/2014 01/27/2014 FORCE AMERICA DISTRIB LLC $204.55 STEVEN PRIEM
01/24/2014 01/27/2014 LITTLE FALLS MACHINE INC $188.12 STEVEN PRIEM
01/24/2014 01/27/2014 LITTLE FALLS MACHINE INC $1,824.52 STEVEN PRIEM
01/27/2014 01/28/2014 FACTORY MTR PTS #1 $292.17 STEVEN PRIEM
01/28/2014 01/29/2014 TRUCK UTILITIES INC ST PA $185.73 STEVEN PRIEM
01/28/2014 01/30/2014 TRI-STATE BOBCAT $41.55 STEVEN PRIEM
01/29/2014 01/30/2014 FASTENAL COMPANY01 $12.38 STEVEN PRIEM
01/29/2014 01/30/2014 AUTO PLUS LITTLE CANADA $51.38 STEVEN PRIEM
01/29/2014 01/30/2014 AUTO PLUS LITTLE CANADA $53.38 STEVEN PRIEM
01/29/2014 01/31/2014 TRI-STATE BOBCAT $105.02 STEVEN PRIEM
01/30/2014 01/31/2014 AUTO PLUS LITTLE CANADA $86.97 STEVEN PRIEM
01/31/2014 02/03/2014 AN FORD WHITE BEAR LAK $84.11 STEVEN PRIEM
01/31/2014 02/03/2014 BAUER BUILT TIRE 18 $790.50 STEVEN PRIEM
02/03/2014 02/04/2014 AUTO PLUS LITTLE CANADA $124.19 STEVEN PRIEM
02/03/2014 02/04/2014 AUTO PLUS LITTLE CANADA $34.02 STEVEN PRIEM
02/03/2014 02/04/2014 LITTLE FALLS MACHINE INC $1,919.52 STEVEN PRIEM
02/04/2014 02/05/2014 AUTO PLUS LITTLE CANADA $12.80 STEVEN PRIEM
02/04/2014 02/05/2014 BAUER BUILT TIRE 18 $564.86 STEVEN PRIEM
G1, Attachment 1
Council Packet Page Number 30 of 108
S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\02-24-2014\COUNCIL REPORTS\EXCEL-WORD FILES\G1 AprClms - 02-07 and 02-14.xlsx
02/04/2014 02/06/2014 FRONTIER INC $223.00 STEVEN PRIEM
02/04/2014 02/06/2014 FRONTIER INC $7.34 STEVEN PRIEM
02/04/2014 02/06/2014 DELMEDICO MACHINE SHOP $53.57 STEVEN PRIEM
02/04/2014 02/06/2014 WHEELCO BRAKE &SUPPLY $119.90 STEVEN PRIEM
02/04/2014 02/06/2014 EMERGENCY AUTOMOTIVE $299.00 STEVEN PRIEM
02/05/2014 02/06/2014 AUTO PLUS LITTLE CANADA $38.82 STEVEN PRIEM
02/05/2014 02/06/2014 AUTO PLUS LITTLE CANADA $277.07 STEVEN PRIEM
02/05/2014 02/06/2014 AUTO PLUS LITTLE CANADA $81.40 STEVEN PRIEM
02/05/2014 02/06/2014 TRUCK UTILITIES INC ST PA $60.07 STEVEN PRIEM
02/06/2014 02/07/2014 ASPEN EQUIPMENT-BLOOMIN ($1,313.80)STEVEN PRIEM
01/29/2014 01/30/2014 EXCEL DRYER INC $45.00 KELLY PRINS
01/29/2014 01/31/2014 THE HOME DEPOT 2801 $40.46 KELLY PRINS
01/30/2014 02/03/2014 WALLY S UPHOLS80110026 $885.21 KELLY PRINS
02/03/2014 02/04/2014 API SUPPLY INC $241.04 KELLY PRINS
02/03/2014 02/05/2014 THE HOME DEPOT 2801 $34.17 KELLY PRINS
02/04/2014 02/06/2014 HOMEDEPOT.COM $146.28 KELLY PRINS
02/05/2014 02/07/2014 HAFELE AMERICA CO $671.32 KELLY PRINS
02/05/2014 02/07/2014 HAFELE AMERICA CO $28.92 KELLY PRINS
02/05/2014 02/07/2014 WEBER AND TROSETH INC $90.00 KELLY PRINS
01/24/2014 01/27/2014 DALCO ENTERPRISES, INC $721.80 MICHAEL REILLY
02/04/2014 02/06/2014 SCW FITNESS EDUCATION $270.00 LORI RESENDIZ
01/29/2014 01/31/2014 OFFICE DEPOT #1090 $107.57 AUDRA ROBBINS
01/29/2014 01/31/2014 OFFICE DEPOT #1090 $46.18 AUDRA ROBBINS
01/29/2014 01/31/2014 OFFICE DEPOT #1079 $37.44 AUDRA ROBBINS
02/05/2014 02/06/2014 OFFICE DEPOT #1090 $400.65 AUDRA ROBBINS
02/03/2014 02/04/2014 FASTENAL COMPANY01 $85.66 ROBERT RUNNING
02/03/2014 02/05/2014 SEARS ROEBUCK 1122 $72.82 ROBERT RUNNING
02/03/2014 02/05/2014 THE HOME DEPOT 2801 $33.59 ROBERT RUNNING
02/05/2014 02/06/2014 FEDEX 448173110006487 $10.06 ROBERT RUNNING
02/06/2014 02/06/2014 T-MOBILE.COM*PAYMENT $32.23 DEB SCHMIDT
01/31/2014 02/03/2014 NATIONAL NIGHT OUT $35.00 PAUL SCHNELL
01/28/2014 01/30/2014 USA MOBILITY WIRELE $16.10 SCOTT SCHULTZ
02/04/2014 02/05/2014 MN RECREATION AND PARK A $655.00 SCOTT SCHULTZ
02/04/2014 02/05/2014 MN RECREATION AND PARK A $655.00 SCOTT SCHULTZ
01/24/2014 01/27/2014 A-1 LAUNDRY $25.71 CAITLIN SHERRILL
01/27/2014 01/29/2014 ANDON BALLOONS INC -$41.86 CAITLIN SHERRILL
01/30/2014 01/31/2014 VALU THRIFT 5106 $8.58 CAITLIN SHERRILL
01/30/2014 02/03/2014 KEEPRS INC 1 $26.99 MICHAEL SHORTREED
01/29/2014 01/31/2014 OFFICE DEPOT #1090 $56.09 ANDREA SINDT
02/05/2014 02/07/2014 GTC UNITED WAY $330.00 ANDREA SINDT
01/29/2014 01/30/2014 FIST $55.70 JOSEPH STEINER
01/27/2014 01/28/2014 AMAZON MKTPLACE PMTS $26.47 BRIAN TAUZELL
02/03/2014 02/04/2014 AMAZON MKTPLACE PMTS ($14.95)BRIAN TAUZELL
01/27/2014 01/29/2014 STRAUSS SKATES AND BIC ($180.00)JAMES TAYLOR
01/30/2014 01/31/2014 KOHL'S #0052 $69.99 PAUL THIENES
01/27/2014 01/29/2014 HOMEGOODS #364 $57.83 SUSAN ZWIEG
$67,431.57
G1, Attachment 1
Council Packet Page Number 31 of 108
S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\02-24-2014\COUNCIL REPORTS\EXCEL-WORD FILES\G1 AprClms - 02-07
and 02-14.xlsx
CHECK #CHECK
DATE
EMPLOYEE
NAME
02/14/14 SVENDSEN, JOANNE 2,194.22
02/14/14 THOMFORDE, FAITH 1,640.20
02/14/14 POWELL, PHILIP 3,058.49
02/14/14 SCHNELL, PAUL 4,840.36
02/14/14 SCHOENECKER, LEIGH 1,803.39
02/14/14 VITT, SANDRA 984.11
02/14/14 OSTER, ANDREA 1,991.11
02/14/14 RICHTER, CHARLENE 907.23
02/14/14 KVAM, DAVID 4,390.70
02/14/14 PALANK, MARY 1,988.80
02/14/14 WEAVER, KRISTINE 2,459.39
02/14/14 CORCORAN, THERESA 1,984.19
02/14/14 GUILFOILE, KAREN 4,742.41
02/14/14 SCHMIDT, DEBORAH 3,158.62
02/14/14 ARNOLD, AJLA 1,130.04
02/14/14 BEGGS, REGAN 1,640.20
02/14/14 MECHELKE, SHERRIE 1,190.51
02/14/14 MOY, PAMELA 1,587.35
02/14/14 SPANGLER, EDNA 1,190.51
02/14/14 LARSON, MICHELLE 1,947.39
02/14/14 ANDERSON, CAROLE 2,765.77
02/14/14 DEBILZAN, JUDY 1,412.96
02/14/14 RAMEAUX, THERESE 3,192.51
02/14/14 BAUMAN, GAYLE 4,893.93
02/14/14 RUEB, JOSEPH 3,394.52
02/14/14 SINDT, ANDREA 2,284.20
02/14/14 JACKSON, MARY 2,219.29
02/14/14 KELSEY, CONNIE 2,705.98
02/14/14 COLEMAN, MELINDA 5,213.95
02/14/14 KANTRUD, HUGH 184.62
02/14/14 AHL, R. CHARLES 5,959.42
02/14/14 BURLINGAME, SARAH 2,244.52
02/14/14 JAHN, DAVID 2,201.75
02/14/14 METRY, THOMAS 270.00
02/14/14 CHRISTENSON, SCOTT 2,020.19
02/14/14 FARR, LARRY 3,353.56
02/14/14 CARDINAL, ROBERT 448.23
02/14/14 JUENEMANN, KATHLEEN 448.23
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
AMOUNT
02/14/14 ABRAMS, MARYLEE 448.23
02/14/14 STRAUTMANIS, MARIS 122.00
02/14/14 VALLE, EDWARD 50.00
02/14/14 KOPPEN, MARVIN 448.23
02/14/14 SLAWIK, NORA 509.26
G1, Attachment 1
Council Packet Page Number 32 of 108
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and 02-14.xlsx
02/14/14 SYPNIEWSKI, WILLIAM 3,780.59
02/14/14 TAUZELL, BRIAN 2,943.89
02/14/14 SLATER, BENJAMIN 2,003.97
02/14/14 STEINER, JOSEPH 3,559.01
02/14/14 WENZEL, JAY 3,207.82
02/14/14 XIONG, KAO 3,066.44
02/14/14 THEISEN, PAUL 3,699.25
02/14/14 THIENES, PAUL 4,273.56
02/14/14 OLSON, JULIE 3,066.44
02/14/14 PARKER, JAMES 2,841.05
02/14/14 NYE, MICHAEL 3,483.98
02/14/14 OLDING, PARKER 2,003.97
02/14/14 SCHOEN, ZACHARY 2,037.67
02/14/14 SHORTREED, MICHAEL 4,266.68
02/14/14 REZNY, BRADLEY 3,765.78
02/14/14 RHUDE, MATTHEW 235.41
02/14/14 MARINO, JASON 4,084.34
02/14/14 MARTIN, JERROLD 3,385.61
02/14/14 LU, JOHNNIE 3,066.44
02/14/14 LYNCH, KATHERINE 2,841.05
02/14/14 MICHELETTI, BRIAN 2,214.72
02/14/14 MULVIHILL, MARIA 2,003.97
02/14/14 MCCARTY, GLEN 3,228.28
02/14/14 METRY, ALESIA 3,684.81
02/14/14 KALKA, THOMAS 982.09
02/14/14 KONG, TOMMY 3,066.44
02/14/14 HOEMKE, MICHAEL 2,003.97
02/14/14 JOHNSON, KEVIN 4,973.87
02/14/14 LANGNER, SCOTT 3,228.28
02/14/14 LANGNER, TODD 3,523.66
02/14/14 KREKELER, NICHOLAS 937.60
02/14/14 KROLL, BRETT 3,122.99
02/14/14 FORSYTHE, MARCUS 3,076.49
02/14/14 FRITZE, DEREK 3,445.79
02/14/14 DUGAS, MICHAEL 4,381.23
02/14/14 ERICKSON, VIRGINIA 3,318.01
02/14/14 HER, PHENG 3,124.69
02/14/14 HIEBERT, STEVEN 3,208.94
02/14/14 GABRIEL, ANTHONY 3,503.62
02/14/14 HAWKINSON JR, TIMOTHY 3,649.01
02/14/14 BIERDEMAN, BRIAN 3,982.57
02/14/14 BUSACK, DANIEL 3,791.90
02/14/14 BELDE, STANLEY 3,122.54
02/14/14 BENJAMIN, MARKESE 3,242.21
02/14/14 DEMULLING, JOSEPH 3,621.89
02/14/14 DOBLAR, RICHARD 4,177.08
02/14/14 CARNES, JOHN 2,283.00
02/14/14 CROTTY, KERRY 3,757.61
02/14/14 BAKKE, LONN 3,289.96
02/14/14 BARTZ, PAUL 3,855.69
02/14/14 ABEL, CLINT 3,066.44
02/14/14 ALDRIDGE, MARK 4,102.12
G1, Attachment 1
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02/14/14 RIEKEN, NICHOLAS 75.67
02/14/14 RODRIGUEZ, ROBERTO 264.82
02/14/14 RANK, PAUL 611.61
02/14/14 RICE, CHRISTOPHER 1,044.44
02/14/14 PACHECO, ALPHONSE 517.01
02/14/14 PARROW, JOSHUA 100.88
02/14/14 OLSON, JAMES 3,031.02
02/14/14 OPHEIM, JOHN 507.51
02/14/14 POWERS, KENNETH 652.58
02/14/14 RAINEY, JAMES 882.71
02/14/14 PETERSON, MARK 595.78
02/14/14 PETERSON, ROBERT 3,369.57
02/14/14 MONSON, PETER 362.55
02/14/14 MORGAN, JEFFERY 245.89
02/14/14 MILLER, NICHOLAS 602.15
02/14/14 MONDOR, MICHAEL 3,570.80
02/14/14 NOVAK, JEROME 3,233.49
02/14/14 NOWICKI, PAUL 948.94
02/14/14 NEILY, STEVEN 412.98
02/14/14 NIELSEN, KENNETH 720.81
02/14/14 KERSKA, JOSEPH 504.41
02/14/14 KONDER, RONALD 349.92
02/14/14 KARRAS, JAMIE 564.30
02/14/14 KELLOGG, JOHNATHAN 394.07
02/14/14 LOCHEN, MICHAEL 567.36
02/14/14 MILLER, LADD 125.05
02/14/14 KUBAT, ERIC 3,091.06
02/14/14 LINDER, TIMOTHY 3,058.56
02/14/14 HAWTHORNE, ROCHELLE 2,685.47
02/14/14 HUTCHINSON, JAMES 1,548.25
02/14/14 HALE, JOSEPH 558.98
02/14/14 HALWEG, JODI 3,004.34
02/14/14 JONES, JONATHAN 151.32
02/14/14 KANE, ROBERT 1,165.77
02/14/14 IMM, TRACY 277.42
02/14/14 JANSEN, CHAD 353.10
02/14/14 DABRUZZI, THOMAS 3,264.01
02/14/14 DAWSON, RICHARD 3,264.43
02/14/14 CRAWFORD - JR, RAYMOND 2,543.25
02/14/14 CRUMMY, CHARLES 340.48
02/14/14 FASULO, WALTER 423.50
02/14/14 HAGEN, MICHAEL 390.93
02/14/14 EATON, PAUL 277.44
02/14/14 EVERSON, PAUL 3,545.10
02/14/14 BASSETT, BRENT 580.08
02/14/14 BAUMAN, ANDREW 3,004.63
02/14/14 ANDERSON, BRIAN 264.82
02/14/14 BAHL, DAVID 647.25
02/14/14 CONCHA, DANIEL 1,131.76
02/14/14 COREY, ROBERT 327.89
02/14/14 BOURQUIN, RON 924.58
02/14/14 CAPISTRANT, JOHN 1,015.03
G1, Attachment 1
Council Packet Page Number 34 of 108
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02/14/14 EKSTRAND, THOMAS 3,984.62
02/14/14 FINWALL, SHANN 3,371.39
02/14/14 KROLL, LISA 1,992.19
02/14/14 YOUNG, TAMELA 2,144.99
02/14/14 CARVER, NICHOLAS 3,383.30
02/14/14 FISHER, DAVID 3,962.32
02/14/14 MARTIN, MICHAEL 2,939.39
02/14/14 BRASH, JASON 2,696.99
02/14/14 GERNES, CAROLE 782.00
02/14/14 HAYMAN, JANET 1,454.77
02/14/14 BIESANZ, OAKLEY 1,661.27
02/14/14 DEAVER, CHARLES 743.89
02/14/14 WACHAL, KAREN 973.69
02/14/14 GAYNOR, VIRGINIA 3,383.30
02/14/14 HUTCHINSON, ANN 2,762.97
02/14/14 SOUTTER, CHRISTINE 765.00
02/14/14 HAMRE, MILES 1,805.23
02/14/14 HAYS, TAMARA 1,948.46
02/14/14 JANASZAK, MEGHAN 1,720.19
02/14/14 KONEWKO, DUWAYNE 4,803.18
02/14/14 NORDQUIST, RICHARD 2,482.34
02/14/14 PURVES, JUSTIN 1,779.84
02/14/14 HINNENKAMP, GARY 2,729.97
02/14/14 NAUGHTON, JOHN 2,281.97
02/14/14 ENGSTROM, ANDREW 3,005.19
02/14/14 JAROSCH, JONATHAN 3,692.71
02/14/14 BURLINGAME, NATHAN 3,085.97
02/14/14 DUCHARME, JOHN 2,859.20
02/14/14 THOMPSON, MICHAEL 4,821.90
02/14/14 ZIEMAN, SCOTT 136.00
02/14/14 LINDBLOM, RANDAL 2,861.53
02/14/14 LOVE, STEVEN 3,852.46
02/14/14 MEISSNER, BRENT 2,639.52
02/14/14 NAGEL, BRYAN 3,702.80
02/14/14 EDGE, DOUGLAS 2,863.82
02/14/14 JONES, DONALD 3,075.35
02/14/14 RUNNING, ROBERT 3,299.72
02/14/14 TEVLIN, TODD 2,518.36
02/14/14 OSWALD, ERICK 3,099.85
02/14/14 RUIZ, RICARDO 1,837.52
02/14/14 ZWIEG, SUSAN 1,780.45
02/14/14 CORTESI, LUANNE 1,434.00
02/14/14 GERVAIS-JR, CLARENCE 4,157.26
02/14/14 LUKIN, STEVEN 4,815.66
02/14/14 BUCKLEY, BRENT 3,078.35
02/14/14 DEBILZAN, THOMAS 2,748.51
02/14/14 KNUTSON, LOIS 2,266.59
02/14/14 BRINK, TROY 3,141.86
02/14/14 SVENDSEN, RONALD 3,722.19
02/14/14 WHITE, JOEL 214.20
02/14/14 SEDLACEK, JEFFREY 3,066.28
02/14/14 STREFF, MICHAEL 3,324.78
G1, Attachment 1
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02/14/14 BERGLUND, ERIK 87.01
02/14/14 BESTER, MICHAEL 132.25
02/14/14 BAUDE, JANE 65.70
02/14/14 BAUDE, SARAH 64.76
02/14/14 VUE, LOR PAO 206.84
02/14/14 AICHELE, MEGAN 344.01
02/14/14 ST SAUVER, CRAIG 256.50
02/14/14 STAHLMANN, ELLEN 85.00
02/14/14 ANDERSON, JOSHUA 609.89
02/14/14 BAETZOLD, CLAIRE 51.46
02/14/14 ANDERSON, AARON 17.44
02/14/14 ANDERSON, ALYSSA 20.81
02/14/14 HOFMEISTER, MARY 1,195.96
02/14/14 HOFMEISTER, TIMOTHY 472.19
02/14/14 GLASS, JEAN 2,216.16
02/14/14 HAUBLE, AMANDA 136.00
02/14/14 MEYER, SASHA 1,738.41
02/14/14 PELOQUIN, PENNYE 592.85
02/14/14 KELLEY, CAITLIN 870.67
02/14/14 KULHANEK-DIONNE, ANN 573.00
02/14/14 HAAG, MARK 2,934.95
02/14/14 ORE, JORDAN 1,712.71
02/14/14 ZILLEY, MATTHEW 22.50
02/14/14 ADAMS, DAVID 2,065.50
02/14/14 AKEY, SHELLEY 208.50
02/14/14 EVANS, CHRISTINE 1,490.10
02/14/14 SCHULTZ, SCOTT 3,487.37
02/14/14 WILBER, JEFFREY 1,738.82
02/14/14 ROBBINS, AUDRA 3,307.30
02/14/14 ROBBINS, CAMDEN 477.76
02/14/14 MCKANE, COLLIN 160.00
02/14/14 PIEPER, THEODORE 108.00
02/14/14 TAYLOR, JAMES 3,149.54
02/14/14 VUKICH, CANDACE 394.88
02/14/14 SCHALLER, SCOTT 74.25
02/14/14 SHERWOOD, CHRISTIAN 572.00
02/14/14 FRANK, PETER 425.00
02/14/14 GORACKI, GERALD 323.00
02/14/14 FISHER, QUINN 24.00
02/14/14 FORTIER, JESSICA 24.00
02/14/14 KUSTERMAN, KEVIN 37.50
02/14/14 LARSON, TRISTA 56.00
02/14/14 JOHNSON, ALEXANDER 39.75
02/14/14 KLEIN, AARON 72.00
02/14/14 ABRAHAMSON, AMANDA 50.00
02/14/14 ACEITUNO, FELIPE 127.00
02/14/14 SWAN, DAVID 2,884.99
02/14/14 WELLENS, MOLLY 1,908.02
02/14/14 CHUHEL, KAYLA 148.50
02/14/14 FISHER, CHANCE 25.00
02/14/14 BJORK, BRANDON 178.75
02/14/14 BRENEMAN, NEIL 2,483.79
G1, Attachment 1
Council Packet Page Number 36 of 108
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02/14/14 TUPY, HEIDE 45.80
02/14/14 TUPY, MARCUS 71.25
02/14/14 SYME, LAUREN 66.16
02/14/14 TREPANIER, TODD 241.50
02/14/14 BOSLEY, CAROL 144.00
02/14/14 LANGER, CHELSEA 112.00
02/14/14 WHITE, DANICA 71.48
02/14/14 YUNKER, JOSEPH 69.00
02/14/14 SCHREIER, ROSEMARIE 444.75
02/14/14 SCHREINER, MARK 36.50
02/14/14 ROLLERSON, TERRANCE 75.00
02/14/14 SCHERER, KATHLENE 75.00
02/14/14 SMITH, JEROME 213.00
02/14/14 SMITLEY, SHARON 336.72
02/14/14 SMITH, ANN 195.22
02/14/14 SMITH, CASEY 204.77
02/14/14 POVLITZKI, MARINA 23.75
02/14/14 PROESCH, ANDY 589.61
02/14/14 NITZ, CARA 461.00
02/14/14 OHS, CYNTHIA 115.00
02/14/14 RESENDIZ, LORI 677.10
02/14/14 RICHTER, DANIEL 113.40
02/14/14 RANEY, COURTNEY 1,059.50
02/14/14 RAU, COLE 68.88
02/14/14 LAMEYER, BRENT 32.63
02/14/14 LAMSON, ELIANA 45.00
02/14/14 KOHLER, ROCHELLE 64.75
02/14/14 KOZDROJ, GABRIELLA 100.00
02/14/14 MUSKAT, JULIE 92.50
02/14/14 NADEAU, TAYLOR 130.96
02/14/14 MCCOMAS, LEAH 206.25
02/14/14 MEDD, KELLY 15.60
02/14/14 HEINRICH, SHEILA 341.38
02/14/14 HOLMBERG, LADONNA 346.71
02/14/14 HANSEN, HANNAH 368.25
02/14/14 HASSAN, KIANA 162.00
02/14/14 JOHNSON, BARBARA 640.50
02/14/14 KEMP, MAYA 19.50
02/14/14 HORWATH, RONALD 3,000.03
02/14/14 HUNTLEY, NATALIE 131.25
02/14/14 ERICKSON-CLARK, CAROL 37.12
02/14/14 ERICSON, RACHEL 69.76
02/14/14 DRECHSEL, HEIDI 13.74
02/14/14 DUNN, RYAN 1,057.26
02/14/14 GRUENHAGEN, LINDA 144.70
02/14/14 HAGSTROM, EMILY 183.50
02/14/14 FARRELL, DANIEL 32.63
02/14/14 FONTAINE, KIM 624.79
02/14/14 CRANDALL, KRISTA 421.62
02/14/14 DEMPSEY, BETH 214.62
02/14/14 BUCKLEY, BRITTANY 601.50
02/14/14 BUTLER, ANGELA 117.00
G1, Attachment 1
Council Packet Page Number 37 of 108
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9989831
9989832
9989833
9989834
9989835
9989836
9989837
9989838
9989839
9989840
9989841
9989842
9989843
9989844
9989845
9989846
9989847
9989848
02/14/14 THOMPSON, BENJAMIN 408.00
02/14/14 MCCLENNON, MATTHEW 152.00
02/14/14 NESVACIL, BRENNAN 192.00
02/14/14 MAIDMENT, COLIN 250.75
02/14/14 MALONEY, SHAUNA 260.50
02/14/14 STEFFEN, MICHAEL 102.00
02/14/14 PRINS, KELLY 1,835.39
02/14/14 REILLY, MICHAEL 2,462.27
02/14/14 WISTL, MOLLY 387.75
02/14/14 CRAWFORD, SHAWN 480.00
02/14/14 LANGER, KAYLYN 34.00
02/14/14 RANGEL, SAMANTHA 112.00
02/14/14 KRECH, ELAINE 306.00
02/14/14 LOONEY, RAYJEANIA 208.00
02/14/14 CUSICK, JESSICA 195.50
02/14/14 DOUGLASS, TOM 1,957.75
02/14/14 XIONG, BOON 1,547.32
02/14/14 BERGO, CHAD 2,824.09
02/14/14 FOWLDS, MYCHAL 4,189.58
02/14/14 SWANSON, CHRIS 1,593.79
02/14/14 PRIEM, STEVEN 2,624.83
02/14/14 WOEHRLE, MATTHEW 2,622.35
02/14/14 AYD, GWEN 157.25
02/14/14 BRADY, MADYSON 128.00
02/14/14 GREENER, DOUGLAS 103.50
02/14/14 FRANZEN, NICHOLAS 2,873.65
02/14/14 KREGER, JASON 2,373.80
02/14/14 ABRAHAMSON, TYLER 79.50
02/14/14 O'BRIEN, PATRICIA 31.00
02/14/14 ROCKETTE, KIYESHA 24.00
02/14/14 RYAN, NICOLE 192.00
02/14/14 KONG, KATELYNE 288.00
02/14/14 MEISSNER, MICHAEL 102.00
02/14/14 MERRITT, MICHAEL 306.00
02/14/14 MILLER, MELISSA 57.38
02/14/14 WALES, ABIGAIL 326.45
543,706.34
02/14/14 SMITH, CORTNEY 178.50
02/14/14 AMUNDSON, DANIKA 22.50
02/14/14 EKSTRAND, DANIEL 150.56
02/14/14 TARR-JR, GUS 120.00
02/14/14 THIELMAN, RICHARD 112.00
02/14/14 WISTL, MARK 204.00
G1, Attachment 1
Council Packet Page Number 38 of 108
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Karen Guilfoile, Director Citizen Services
DATE: February 19, 2014
SUBJECT: Approval of Agreement for Use of Harvest Park for the 2014 Susan G. Komen Twin
Cities 3-Day Event
Introduction
Nancy G. Brinker promised her dying sister, Susan G. Komen, she would do everything in her power to
end breast cancer forever. In 1982, that promise became the Susan G. Komen for the Cure and
launched the global breast cancer movement. Today, Susan G. Komen for the Cure is the world's
largest grassroots network of breast cancer survivors and activists fighting to save lives, empower
people, ensure quality care for all and energize science to find the cures.
Background
For the last seven years, the Susan G. Komen for the Cure coordinators have worked with the City for
the use of Harvest Park as their home base for over 3,000 participants for the Susan G. Komen Twin
Cities 3-Day Event held in the Metro area. It has been a successful partnership and the event
organizers have requested the use of Harvest Park again this year.
The 2014 Susan G. Komen Twin Cities 3-Day Event is scheduled for August 22-24. Staff will have
correspondence with the coordinators for the event to ensure that health and safety, public safety and
other concerns are met. Staff has experienced a very professional and responsible working
relationship the last seven years with the event coordinators and look forward to working with them
again.
Attached you will find a copy of the proposed agreement that requires council approval.
Budget Impact
None
Recommendation
It is recommended that the City Council approve the Agreement for Use of Harvest Park for the 2014
Susan G. Komen Twin Cities 3-Day Event.
Attachment
1.Use Agreement
G2
Council Packet Page Number 39 of 108
USE AGREEMENT
City of Maplewood
Citizen Services Department
The Use Agreement (hereafter “Agreement”) is made and entered in to this ____ day of __________, 2014, by and
between the City of Maplewood, a Minnesota municipal corporation (hereafter the “City”), and The Susan G. Komen
Breast Cancer Foundation, Inc. d/b/a Susan G. Komen (hereafter “Komen”), as producer of the 2014 Susan G. Komen
Twin Cities 3-Day event benefiting Komen, a non-profit organization.
WHEREAS, Komen has requested to use the Harvest Park property for a scheduled non-profit event benefiting
Susan G. Komen a non-profit organization; and
WHEREAS, the City believes that the non-profit event planned by Komen would benefit the citizens of the City of
Maplewood and the surrounding areas and desires to allow use of the Harvest Park property for the requested uses;
NOW THEREFORE, in consideration of the mutual promises, covenants, and benefits contained herein and other
good and valuable consideration the receipt and sufficiency of which is hereby acknowledged, the City and Komen agree
as follows:
1.Komen shall have the right to use the Harvest Park property in connection with a non-profit cancer awareness
program and matters related to the Susan G. Komen Twin Cities 3-Day. Komen shall have the right to use the
property to construct an overnight campground. NO campfires will be allowed, and all camp design and construction
plans, including areas in which vehicular access to the property will be allowed, shall be subject to the specific
approval of the City, which approval shall not be unreasonably withheld.
2.Komen will be permitted to use the Harvest Park property on the following days:
a.August 20 and 21, 2014, for set up
b.August 22-24, 2014, for event day
c.August 25, 2014 for clean up
3.Komen accepts full responsibility and liability for any and all damages resulting to the park property as a result of its
use for the Susan G. Komen Twin Cities 3-Day, reasonable wear and tear excluded. Komen agrees to restore the
property to its previous condition, which is reasonably acceptable to the City of Maplewood. The Director of Citizen
Services and Maplewood Staff will meet on Monday, August 25, 2014 with the Event Production Manager, Event
360, Inc., to evaluate the condition of the property and to determine what work, if any, will be necessary to restore
the property to its previous condition. A security deposit of $5,000.00, made payable to the “City of Maplewood”
must be received by July 30, 2014. The deposit will be refundable after inspection of the property and completion of
all items of reasonable concern are addressed.
4.Komen shall maintain general liability insurance in an amount of at least amounts not less than those set forth on
the attached Certificate of Insurance at all times during the Terms of this Agreement to protect the City from any
and all liability to persons or property which may result from use of the Harvest Park property. Komen shall provide
the City to be named as “additional insured” on its binder.
5.The City shall be responsible for having the property mowed and clear of litter and trash and in good and useable
condition prior to August 20, 2014.
6.Komen will coordinate security and traffic issues with the City of Maplewood Police Department. The event area will
be secured and closed to the public no later than 9:00 p.m. on the days that the property is being used by Komen for
the Susan G. Komen Twin Cities 3-Day.
7.Komen shall notify the City by August 1, 2014, of the emergency contingency plan for the scheduled event in case of
inclement weather.
G2, Attachment 1
Council Packet Page Number 40 of 108
8.Komen shall defend, indemnify and hold harmless the City, its elected officials, officers, agents, and employees from
any and all suits, actions, legal proceedings, claims, demands, costs, expenses, and reasonable attorney’s fees
resulting from any claim arising as a result of Komen’s use of the Harvest Park property under this Agreement.
Nothing herein contained shall be deemed to in any way constitute a waiver by the City of any privileges and
immunities it may have under the laws of the State of Minnesota or the Constitution of the State of Minnesota.
Likewise, the City of Maplewood agrees to indemnify and hold Komen harmless from and against any and all costs,
losses or expenses, including reasonable attorney’s fees, that Komen may incur by reason of (a) the City of
Maplewood’s negligence or intentional misconduct or (b) any third-party claim(s) or law suit(s) arising out of, or in
connection with the City of Maplewood’s performance or failure to perform pursuant to this agreement.
9.This Agreement shall become effective on the date signed by the last party hereto, and shall be governed by the
laws of the State of Minnesota. Agreed to by the undersigned as evidenced by the signature set forth below.
10.Dispute Resolution. In the event of any dispute arising out of this Agreement, the parties shall use good faith efforts
to resolve their differences amicably. In the event they are unsuccessful, the parties agree not to commence
litigation until attempting to resolve their dispute through mediation. Either party may initiate the mediation
process with 30 days’ prior written notice to the other party.
11.As to notice or communication regarding this agreement:
Event360, Inc.City of Maplewood
Susan G. Komen 3-Day®Citizen Services Department
Kendra O’Donnell Karen Guilfoile, City Clerk
Event Planning Manager Director Citizen Services
Phone: 612.486.2423 Phone: 651.249.2002
Fax: 888.453.1731 Fax: 651.249.2009
kodonnell@event360.com karen.guilfoile@ci.maplewood.mn.us
12.COUNTERPARTS. This Agreement may be executed simultaneously in one or more counterparts. Each counterpart
will be considered a valid and binding original. Once signed, any reproduction of this Agreement made by reliable
means (e.g., photocopy, facsimile) is considered an original.
City of Maplewood
By: By:
Mayor, Will Rossbach City Manager, James Antonen
Date: Date:
Attest:
City Clerk, Karen Guilfoile
The Susan G. Komen Breast Cancer Foundation, Inc.
d/b/a Susan G. Komen
By:
Title:
Date:
G2, Attachment 1
Council Packet Page Number 41 of 108
G3
MEMORANDUM
TO: Charles Ahl, City Manager
FROM: Karen Guilfoile, Director Citizen Services
DATE: February 10, 2014
SUBJECT: Approval of a Temporary Lawful Gambling Permit and Permit Fee Waivers for
the Carver Elementary PTO
Introduction
An application has been submitted for a temporary lawful gambling permit by Kathryn Culshaw
on behalf of the Carver Elementary PTO, 2680 Upper Afton Rd.
Background
The lawful gambling permit application is for a raffle at the Spring Carnival that the school hosts
annually. The event will be held on Friday, May 9, 2014 from 5:30pm to 8:30pm and proceeds
will go towards enhancing the educational experience of Carver Elementary students.
In addition to the lawful gambling permit application, a temporary food sales permit has also
been applied for; Ms. Culshaw is requesting the fee of $113.00 for the two (2) permits be
waived.
Lastly, the applicant has submitted an Application for Exempt Permit, required by MN Statute
§349.166 and processed by the Minnesota Gambling Control Board upon acknowledgment of
the City. MN Statute §349.166 also requires that the applying organization notify the local
government unit 30 days before the lawful gambling occasion.
Budget Impact
None
Recommendation
Staff recommends the following of the Council:
1. Approval of the temporary Lawful Gambling permit for the Carver Elementary PTO’s
Spring Carnival on May 9, 2014 at 2680 Upper Afton Rd in Maplewood.
2. Approve that fees of $113.00 be waived for the accompanying temporary food sales
permit.
3. Acknowledgement of the Application for Exempt Permit and waiver of any objection to
the timeliness of said permit, as governed by MN Statute §349.166.
Council Packet Page Number 42 of 108
G4
MEMORANDUM
TO: Charles Ahl, City Manager
FROM: Mychal Fowlds, IT Director
DATE: January 20, 2014
SUBJECT: Approval of Door Hardware Expenses for Police Department Expansion Project
Introduction
The City Council has approved the Police Department Expansion Project. The majority of the construction
was put out for bid and awarded to the low bidder in each phase. Certain items were not part of the bid
package. As these items arise staff will present them to the City Council for approval.
Background
Throughout each of the phases we’ve added, removed and reconfigured offices. This has required us to
rekey a number of the spaces that we’ve performed work in. Much of this work was not included in the
original bid packages for the different phases. Throughout Phase 1, 1A and 2 we’ve had numerous smaller
invoices from Davis Lock that are now equaling approximately $17,000. This item is being brought before
you due to the fact that we are nearing the $20,000 limit and we may yet have smaller invoices to finish up
the previous phases. We will have additional door hardware expenses in Phase 3 that we estimate will
cost around $17,000 at which point we’ll be over the $20,000 mark and therefore require Council approval.
The bulk of this expense is the rekeying of existing and new spaces in the Police Department with Davis
Lock as they are the contractor that has helped us create our master key plan.
Budget Impact
The item listed above has been planned for and will be funded from the Police Department Expansion
Project fund in a total amount not to exceed $37,000.
Recommendation
It is recommended that approval be given for door hardware expenses not to exceed $37,000.
Attachments
None
Council Packet Page Number 43 of 108
G5
MEMORANDUM
TO: Charles Ahl, City Manager
FROM: Mychal Fowlds, IT Director
DATE: February 17, 2014
SUBJECT: Approval to Utilize Verizon Wireless Services off of State Contract
Introduction
The City uses a variety of mobile devices that require wireless services and the State of MN has negotiated
a contract with a variety of carriers.
Background
The City currently utilizes over 150 mobile devices. These devices vary from mobile phones, to mobile
hotspots to iPads. Our mobile devices are used for everything from receiving emergency sewer notices to
filling out ambulance reports to referencing online maps in the field among many other uses. Until recently
the City has utilized Sprints mobile network. Over the past year we’ve seen a degradation in service within
the City of Maplewood and in a number of other areas in the metro which has caused us concern. Staff
performed a test with Verizon and found it to be a much faster network with much greater reliability within
Maplewood along with the metro area and outstate MN. Verizon is on the State contract and we will utilize
that pricing for this migration.
Budget Impact
The monthly bill of roughly $7,500 has been planned for and will be paid for from each individual
department. The monthly amount is slightly higher than what we are currently paying but the City is also
adding and upgrading devices for its Public Safety personnel. It should also be noted that under the State
contract we have the benefit of month to month contracts which gives us continued flexibility in adding and
removing devices.
Recommendation
It is recommended that authorization be given to utilize Verizon Wireless services off of the State contract
as the City’s wireless provider.
Attachments
None
Council Packet Page Number 44 of 108
G6
MEMORANDUM
TO: Charles Ahl, City Manager
FROM: Mychal Fowlds, IT Director
DATE: February 17, 2014
SUBJECT: Approval to Enter into Contract with North Suburban Access Corporation for Videographer
Services
Introduction
The City televises all Council, Board and Commission meetings which all require a videographer be
scheduled to tape.
Background
North Suburban Access Corporation provides videographers for a number of their member cities. Staff has
arranged an agreement where, beginning in March (pending Council approval), NSCC will provide
videographers for all Maplewood City Council and Commission meetings as well. This partnership will
provide additional, much needed, coverage for our meetings and will ensure that the meeting replays are
consistently scheduled and that they will be made available via streaming the night of each meeting.
Budget Impact
The monthly bill of roughly $961.40 has been planned for and will be paid from the 2014 adopted budget.
This is about a $6,000 increase over our current costs but will ensure the staff needed is available and
remove the need for overtime pay/hours for some of our IT employees.
Recommendation
It is recommended that authorization be given to enter into a contract with North Suburban Access
Corporation for videographer services.
Attachments
1. NSAC contract
Council Packet Page Number 45 of 108
G6, Attachment 1
Agreement between the North Suburban Access Corporation and the
City of Maplewood for Video Production Services
Agreement: This agreement outlines the services to be provided by the North Suburban Access Corporation
(NSAC) to the City of Maplewood related to video production services.
Explanation of Services to be Provided: The North Suburban Access Corporation agrees to provide video
production services to the City of Maplewood. This will include recording:
City Council Meetings
City Council Workshops
Housing & Economic Development Commission Meetings
Community Design Review Board Meetings
Environmental & Natural Resources Commission Meetings
Heritage Preservation Commission Meetings
Human Rights Commission Meetings
Parks & Recreation Commission Meetings
Planning Commission Meetings
The North Suburban Access Corporation will also:
Update Graphics to all Meetings
Begin Streaming process
Record a DVD per Meeting
Process Meeting to Schedule Timeline
Start/Stop Web Broadcast
Index Web Meeting and Publish to Web
Update City of Maplewood staff with technical feedback regarding their equipment’s performance
The City of Maplewood agrees to provide the video production technician with information/text for all meetings
and workshops in a timely fashion. It is estimated that the total time required in Maplewood will be approximately
46 hours per month. This includes one hour for set up and tear down per meeting.
The City of Maplewood agrees to provide the equipment needed for the above services.
The North Suburban Access Corporation will bill any special projects or requests for video production consultation
services not outlined in the above agreement separately. The North Suburban Access Corporation will provide
the City of Maplewood with a cost proposal for any special projects or consulting activities that are requested by
the City of Maplewood but not outlined in this agreement. The requested project will not proceed unless both
parties are agreeable to the cost proposal and scope of work. The City of Maplewood also agrees to provide the
equipment needed for any special projects or requests for video production consultation services.
Employment: The video production technician will remain an employee of the North Suburban Access
Corporation during the term of his/her work with the City of Maplewood. The North Suburban Access Corporation
will be responsible for workers compensation, salary, training and other benefits related to this position.
Cost and Duration: Beginning March 1, 2014, through December 31, 2014, The City of Maplewood agrees to
compensate North Suburban Access Corporation through the duration of contract. The City of Maplewood agrees
to compensate North Suburban Access Corporation $874/month for approximately 46 hours plus 10%
administration fees for a total of $961.40 monthly. If the annual hours utilized by the City exceed 46
hours, the City will pay a flat rate of $40 per hour to North Suburban Access Corporation for
their services.
Council Packet Page Number 46 of 108
G6, Attachment 1
The North Suburban Access Corporation will invoice the City of Maplewood on a monthly basis. Payment will be
made within 10 working days of receipt of invoice. This agreement will remain in effect until December 31, 2014.
Either party may terminate this agreement if a 90-day notice is provided in writing to the other party.
___________________ _____________________
Coralie Wilson Nora Slawik
Executive Director Mayor
North Suburban Access Corporation City of Maplewood
Council Packet Page Number 47 of 108
MEMORANDUM
TO: R. Charles Ahl, City Manager
FROM: Terrie Rameaux, Human Resource Coordinator
DATE: February 14, 2014
SUBJECT: Approval of 2014 Master Group Contract between City of Maplewood and
Medica Insurance Company
Introduction
The City Council approved the Insurance Labor-Management Committee’s recommendation to
continue with Medica as the City’s health insurance provider for City of Maplewood employees
for 2014, back in November 2013. Our contract year with Medica runs January 1 through
December 31st. Attached is the master group contract for our three high deductible plans. This
contract is provided for approval and execution as part of this agenda item.
Budget Impact
None
Recommendation
It is recommended that the City Council approve the attached master group contract with
Medica Insurance Company for 2014.
Attachments
1. 2014 Master Group Contract for High Deductible Plans, Groups #47983, 58669 & 58671.
G7
Council Packet Page Number 48 of 108
MASTER GROUP CONTRACT
BETWEEN
CITY OF MAPLEWOOD
AND
MEDICA INSURANCE COMPANY
G7, Attachment 1
Council Packet Page Number 49 of 108
MEDICA INSURANCE COMPANY ("MEDICA")
MASTER GROUP CONTRACT
ARTICLE 1
INTRODUCTION
This Master Group Contract ("Contract") is entered into by and between Medica Insurance
Company ("Medica") and the employer group identified in Exhibit 1 ("Employer"). This Contract
includes Exhibit 1, Exhibit 2, the Group Application, the Certificate of Coverage ("Certificate"),
and any Amendments. This Contract includes the coverage option(s) set forth in Exhibit 2,
offered by the Employer under a single group health plan. This Contract is delivered in the state
of Minnesota.
The capitalized terms used in this Contract have the same meanings given to those terms
defined in the Certificate, unless otherwise specifically defined in this Contract.
If this Contract is purchased by Employer to provide benefits under an employee welfare benefit
plan governed by the Employee Retirement Income Security Act, 29 U.S.C. 1001, et seq.
("ERISA"), this Contract is governed by ERISA and, to the extent state law applies, the laws of
the State of Minnesota. If this Contract is not governed by ERISA, it is governed by the laws of
the State of Minnesota. If this Contract is governed by ERISA, any legal action arising out of or
relating to this Contract shall be brought in the federal district court for the district of Minnesota.
If this Contract is not governed by ERISA, any legal action arising out of or relating to this
Contract shall be brought in state court in Hennepin County, Minnesota.
In consideration of payment of the Premiums by the Employer and payment of applicable
Deductibles, Copayments, and Coinsurance by or for Members, Medica will provide coverage to
Members for the Benefits set forth in the Certificate and any amendments, subject to all terms
and conditions, including limitations and exclusions, in this Contract.
This Contract replaces and supersedes any previous agreements between Employer and
Medica relating to Benefits.
Medica shall not be deemed or construed to be an employer for any purpose with respect to the
administration or provision of benefits under Employer's welfare benefit plan. Medica shall not
be responsible for fulfilling any duties or obligations of Employer with respect to Employer's
benefit plan.
ARTICLE 2
TERM OF CONTRACT
Section 2.1 Term and Renewal. The initial Term of this Contract is set forth in Exhibit 1.
At least 30 days before each Expiration Date, as set forth in Exhibit 1, Medica shall notify
Employer of any modifications to this Contract, including Premiums and Benefits for the next
term of this Contract ("Renewal Terms"). If Employer accepts the Renewal Terms or if
Employer and Medica agree on different Renewal Terms, this Contract is renewed for the
additional term, unless Medica terminates this Contract pursuant to Section 2.2.
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Section 2.2 Termination of This Contract. Employer may terminate this Contract after at
least 30 days written notice to Medica. This Contract is guaranteed renewable and will not be
terminated by Medica except for the following reasons, and such terminations will be effective
as stated below. Except as specified otherwise, terminations for the reasons stated below
require at least 30 days written notice from Medica:
(a) Upon notice to an authorized representative of the Employer that Employer failed to pay the
required Premium when due, provided, however, that this Contract can be reinstated
pursuant to Section 5.2. If Employer fails to pay the required Premium within the grace
period described in Section 5.2, the Contract will be terminated, subject to a 30-day advance
written notice of termination by Medica to Employer. The date of the termination shall be
retroactive to not more than 30 days prior to the effective date of the notice of termination;
(b) On the date specified by Medica because Employer committed fraud (through act, practice,
or omission) or intentionally provided Medica with false information material to the execution
of this Contract or to the provision of Benefits under this Contract. Medica has the right to
rescind this Contract back to the original effective date;
(c) On the date specified by Medica due to Employer's violation of the participation or
contribution rules as determined by Medica;
(d) Automatically on the date Employer ceases to do business pursuant to 11 U.S. C. Chapter 7;
(e) Automatically on the date Employer ceases to do business for any reason;
(f) On the date specified by Medica, after at least 90 days prior written notice to Employer, that
this Contract is terminated because Medica will no longer issue this particular product within
the large employer market;
(g) On the date specified by Medica, after at least 180 days prior written notice to the applicable
state authority and Employer, that this Contract will be terminated because Medica will no
longer renew or issue any employer health benefit plan within the large employer market;
(h) On the date specified by Medica when there is no longer any Member who resides or works
in Medica's service area;
(i) Automatically on the date that Employer fails to maintain any active employees who are
Subscribers;
U) Any other reasons or grounds permitted by the licensing laws and regulations governing
Medica.
Notwithstanding the above, Medica may modify the Premium rate and/or the coverage at
renewal. Nonrenewal of coverage as a result of failure of Medica and the Employer to reach
agreement with respect to modifications in the Premium rate or coverage shall not be
considered a failure of Medica to provide coverage on a guaranteed renewable basis.
Section 2.3 Notice of Termination.
Medica will notify Employer in writing if Medica terminates this Contract for any reason.
In accordance with applicable law, Medica will notify Subscribers in writing if Medica terminates
this Contract pursuant to Section 2.2(a), (b), (d), (f), or (g).
Employer will provide timely written notification to Subscribers in all circumstances for which
Medica does not provide written notification to Subscribers.
Medica Large Group MGC 2 City of Maplewood
01/01/2014
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Council Packet Page Number 51 of 108
Section 2.4 Effect of Termination. In the event of termination of this Contract:
(a) All Benefits under this Contract will end at 12:00 midnight Central Time on the effective date
of termination;
(b) Medica will not be responsible for any Claims for health services received by Members after
the effective date of the termination; and
(c) Employer shall be and shall remain liable to Medica for the payment of any and all
Premiums that are unpaid at the time of termination.
ARTICLE 3
ENROLLMENT AND ELIGIBILITY
Section 3.1 Eligibility. The Eligibility conditions stated in Exhibit 1 of this Contract govern who
is eligible to enroll under this Contract. The eligibility conditions stated in Exhibit 1 are in
addition to those specified in the Certificate.
Section 3.2 Enrollment. The Certificate governs when eligible employees and eligible
dependents may enroll for coverage under this Contract, including the Initial Enrollment Period,
Open Enrollment Period, and any applicable Special Enrollment Periods. Employer shall
conduct the Initial Enrollment Period and Open Enrollment Period. Employer shall cooperate
with Medica to ensure appropriate enrollment of Members under the Contract.
Section 3.3 Qualified Medical Child Support Orders. Employer will establish, maintain, and
enforce all written procedures for determining whether a child support order is a qualified
medical child support order as defined by ERISA. Employer will provide Medica with notice of
such determination and a copy of the order, along with an application for coverage, within the
greater of 30 days after issuance of the order or the time in which Employer provides notice of
its determination to the persons specified in the order.
When and if Employer receives notice that the child has designated a representative or of the
existence of a legal guardian or custodial parent of the child, Employer shall promptly notify
Medica of such person(s}.
Medica shall have no responsibility for:
(i) establishing, maintaining, or enforcing the procedures described above;
(ii) determining whether a support order is qualified; or
(iii) providing required notices to the child or the designated representative.
Section 3.4 Eligibility and Enrollment Decisions. Subject to applicable law and the terms of
this Contract, Employer has discretion to determine whether employees and their dependents
are eligible to enroll for coverage under this Contract. Medica is entitled to rely upon Employer's
determination regarding an employee's and/or dependent's eligibility to enroll for coverage
under this Contract. The Employer will be responsible for maintaining information verifying its
continuing eligibility and the continuing eligibility of its eligible Subscribers and eligible
Dependents. This information shall be provided to Medica as reasonably requested by Medica.
The Employer shall also maintain written documentation of a waiver of coverage by an eligible
Subscriber or eligible Dependent and provide this documentation to Medica upon reasonable
request.
Section 3.5 Notification. The Employer must notify Medica within 30 days of an individual's
initial enrollment application, changes to a Member's name or address, changes to a Member's
eligibility for coverage (including a loss of eligibility), or other changes to enrollment.
Section 3.6 Multiple Benefit Package Options. Subscribers and enrolled Dependents may
only switch between Employer's health coverage options offered under the Contract during a
Medica Large Group MGC 3 City of Maplewood
01/01/2014
G7, Attachment 1
Council Packet Page Number 52 of 108
Special Enrollment Period, or the Open Enrollment Period, if applicable, as described in the
Certificate.
ARTICLE 4
ELECTRONIC DELIVERY OF INSURANCE DOCUMENTS
The Employer agrees to deliver, as Medica's agent, insurance documents required by law to be
furnished to Subscribers. These documents shall be furnished by Medica to the Employer for
delivery to Subscribers. The Employer shall not modify these documents in any way. The
Employer agrees to deliver such documents electronically to the extent permissible under Title I
of the Employee Retirement Income Security Act of 197 4, Department of Labor Regulation
§ 2520.104b-1(c), if applicable, and Minn. Stat.§ 72A.20, subd. 37. Such documents shall be
delivered electronically only to Subscribers who meet the following requirements: (a) has the
ability to access an electronic document effectively at any location where the Subscriber is
reasonably expected to perform his or her duties as an employee, and (b) with respect to whom
access to the plan sponsor's electronic information system is an integral part of those duties.
The Employer shall implement procedures that ensure actual receipt of these documents and
notify Subscribers of the significance of the materials at the time of delivery. In addition, the
Employer shall inform the recipient of his or her right to request a paper version of these
documents, and an expedient process for doing so. Upon such a request, Employer shall
furnish the recipient with paper copies supplied by Medica. Employer shall inform Medica of
individuals who do not qualify for electronic delivery because they do not meet the requirements
regarding access to a computer, or they are not in the workplace, including but not limited to
those on continuation coverage, on retiree coverage, or covered pursuant to a qualified medical
child support order. Employer shall provide the individual's mailing information to Medica so
that Medica can provide the documents.
Section 5.1 Monthly Premiums.
ARTICLE 5
PREMIUMS
The monthly Premium rates for this Contract are set forth in Exhibit 2.
The Premiums are due on the first day of each calendar month. Employer shall pay the
Premiums to Medica in accordance with the method set forth in the invoice.
Employer shall notify Medica in writing:
(a) each month of any changes in the coverage classification of any Subscriber; and
(b) within 30 days after the effective date of enrollments, terminations or other changes
regarding Members.
Section 5.2 Grace Period and Reinstatement. Employer has a grace period of 10 days after
the due date stated in Section 5.1 to pay the monthly Premiums. If Employer fails to pay the
Premium, the Contract will be terminated in accordance with Section 2.2(a). This Contract will
be reinstated if Employer pays all of the Premiums owed on or before the end of the grace
period. In the event this Contract is not reinstated pursuant to this Section, Medica shall not be
responsible for any Claims for health services received by Members after the effective date of
the termination.
Section 5.3 Premium Calculation. The monthly Premiums owed by Employer shall be
calculated by Medica in accordance with Exhibit 2 using the number of Subscribers in each
coverage classification according to Medica's records at the time of the calculation. Subject to
Section 5.4, Employer may make adjustments to its payment of Premiums for any additions or
terminations of Members submitted by Employer but not yet reflected in Medica's calculations.
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Council Packet Page Number 53 of 108
A full calendar month's Premiums shall be charged for Members whose effective date falls on or
before the 15th day of that calendar month. No Premium shall be charged for Members whose
effective date falls after the 15th day of that calendar month. With the exception of termination
of coverage due to a Member's death, a Member's coverage may be terminated only at the end
of a calendar month and a full Premium rate for that month will apply. In the case of a
Member's death, that Member's coverage will be terminated on the date of death.
Section 5.4 Retroactive Adjustments. In accordance with applicable law and this Contract,
retroactive adjustments may be made for addition of Members, changes in Members' coverage
classifications, and certain terminations of Members not reflected in Medica's records at the
time the monthly Premiums were calculated by Medica. Employer understands and
acknowledges that federal law prohibits the retroactive termination of a Member's coverage
except in instances of fraud, intentional misrepresentation of material fact, or failure to timely
pay premiums or premium contributions. Employer agrees that it will not request retroactive
termination of any Member's coverage if such termination is prohibited by law. Notwithstanding
the foregoing, no retroactive credit will be granted for any month in which a Member received
Benefits. No retroactive adjustments to enrollment or Premium refund shall be granted for any
change occurring more than 60 days prior to the date Medica received notification of the change
from Employer.
Notwithstanding the foregoing, Employer shall pay a Premium for any month during which a
Member received Benefits (except as described in Section 5.3).
Section 5.5 Premium Changes. Medica may change the Premiums after 30 days prior written
notice to Employer.
Section 5.6 Employer Fees. Medica may charge Employer:
(a) a late payment charge in the form of a finance charge of 12% per annum for any Premiums
not received by the due date; and
(b) a service charge for any non-sufficient-fund check received in payment of the Premiums;
and
(c) an administrative service fee of $250.00 at time of request for reinstatement.
Section 5.7 Premium Rebate Administration (When Applicable).
(a) General Obligation. In accordance with the Patient Protection and Affordable Care Act
("PPACA"), Medica is obligated to provide a premium rebate to Employer if Medica's
medical loss ratio ("MLR") for the group market applicable to Employer's coverage does not
meet or exceed the minimum percentage required by PPACA for such group market.
PPACA requires Medica to make such determinations on a calendar year basis, regardless
of the Effective Date and Expiration Date of this Contract. For purposes of this Section 5. 7,
"medical loss ratio" shall be defined in accordance with PPACA and the group market size
applicable to Employer's coverage shall be determined in accordance with PPACA's MLR
provisions and applicable state law and requirements.
(b) Rebate Determinations and Remittances. Medica agrees to determine whether such
rebates are owed under this Contract and, if applicable, remit such rebates to Employer no
later than September 301h of the calendar year following any calendar year during which this
Contract was in effect (for all or part of the year), and for which a rebate is owed (for all or
part of the year). Notwithstanding the foregoing, in the event that Employer's group health
plan has been terminated at the time rebate payment is due and, despite reasonable efforts,
Medica is unable to locate Employer, Medica will distribute the entire rebate to Subscribers,
in accordance with applicable law.
Medica Large Group MGC 5 City of Maplewood
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Council Packet Page Number 54 of 108
(c) Form of Rebates. Medica may, in its sole discretion, elect to provide any such rebates owed
in the form of a premium credit, a lump-sum check, or a lump-sum credit to the account used
to pay the premium.
(d) Employer's Responsibility Concerning Rebates. Employer agrees that it is Employer's
responsibility to determine how to treat any rebate funds remitted to Employer by Medica in
accordance with applicable law, including but not limited to 45 C.F.R. §158.242 and ERISA
requirements. Additionally, in no way limiting the foregoing, if Employer's group health plan
is not a governmental plan and is not subject to ERISA, Employer agrees that Employer
shall use the amount of any rebate that is proportionate to the total amount of premium paid
by all Subscribers for the coverage in a manner that benefits Subscribers and is specifically
provided in 45 C.F.R. §158.242(b)(1) and {2).
ARTICLE 6
INDEMNIFICATION
Medica will hold harmless and indemnify Employer against any and all claims, liabilities,
damages, or judgments asserted against, imposed upon or incurred by Employer, including
reasonable attorney fees and costs, that arise out of Medica's negligent acts or omissions in the
discharge of its responsibilities to a Member.
Employer will hold harmless and indemnify Medica against any and all claims, liabilities,
damages, or judgments asserted against, imposed upon, or incurred by Medica, including
reasonable attorney fees and costs, that arise out of Employer's or Employer's employees',
agents', and representatives' negligent acts or omissions in the discharge of its or their
responsibilities under this Contract.
Employer and Medica shall promptly notify the other of any potential or actual claim for which
the other party may be responsible under this Article 6.
ARTICLE 7
ADMINISTRATIVE SERVICES
The services necessary to administer this Contract and the Benefits provided under it will be
provided in accordance with Medica's or its designee's standard administrative procedures. If
Employer requests such administrative services be provided in a manner other than in
accordance with these standard procedures, including requests for non-standard reports, and if
Medica agrees to provide such non-standard administrative services, Employer shall pay for
such services or reports at Medica's or its designee's then-current charges for such services or
reports.
ARTICLE 8
CLERICAL ERROR
A Member will not be deprived of coverage under the Contract because of a clerical error.
Furthermore, a Member will not be eligible for coverage beyond the scheduled termination date
because of a clerical error, such as a failure to record the termination.
ARTICLE 9
ERISA
When this Contract is entered into by Employer to provide benefits under an employee welfare
benefit plan governed by ERISA, Medica shall not be named as and shall not be the plan
administrator of the employee welfare benefit plan, as that term is used in ERISA. Medica shall
only be considered a named fiduciary for purposes of claims adjudication.
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The parties agree that Medica has sole, final, and exclusive discretion to:
(a) interpret and construe the Benefits under the Contract;
(b) interpret and construe the other terms, conditions, limitations, and exclusions set out in the
Contract;
(c) change, interpret, modify, withdraw, or add Benefits without approval by Members; and
(d) make factual determinations related to the Contract and the Benefits.
For purposes of overall cost savings or efficiency, Medica may, in its sole discretion, provide
services that would otherwise not be Benefits. The fact that Medica does so in any particular
case shall not in any way be deemed to require it to do so in other similar cases.
Medica may, from time to time, delegate discretionary authority to other persons or entities
providing services under this Contract.
ARTICLE 10
DATA OWNERSHIP AND USE
Information and data acquired, developed, generated, or maintained by Medica in the course of
performing under this Contract shall be Medica's sole property. Except as this Contract or
applicable law requires otherwise, Medica shall have no obligation to release such information
or data to Employer. Medica may, in its sole discretion, release such information or data to
Employer, but only to the extent permitted by law and subject to any restrictions determined by
Medica.
ARTICLE 11
CONTINUATION OF COVERAGE
Medica shall make available coverage under this Contract to those Members who are eligible to
continue coverage as required under federal or state law.
Medica will not provide any administrative duties with respect to Employer's compliance with
federal or state continuation of coverage laws. All duties of the Employer, including, but not
limited to, notifying Members regarding federal and state law continuation rights and Premium
billing and collection, remain Employer's sole responsibility.
ARTICLE 12
CERTIFICATION OF QUALIFYING COVERAGE FORMS AND SUMMARY OF BENEFITS
AND COVERAGE
To the extent required by the Health Insurance Portability and Accountability Act of 1996
(HIPAA), Medica will produce Certification of Qualifying Coverage forms for Members whose
coverage under this Contract terminates or upon request by Members. The Certification of
Qualifying Coverage forms will be based on the eligibility and termination data Employer
provides to Medica. Employer shall provide all necessary eligibility and termination data to
Medica in accordance with Medica's data specifications. The Certification of Qualifying
Coverage forms will only include periods of coverage Medica administers under this Contract.
Medica will prepare a Summary of Benefits and Coverage ("SBC''), as described under the
Patient Protection and Affordable Care Act ("PPACA") and related regulations, for each
coverage option set forth in Exhibit 2 and offered by Employer. Medica will provide applicable
SBCs to Employer. Employer will distribute such SBCs to individuals eligible for and covered
under Employer's group health plan in accordance with applicable federal regulations.
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ARTICLE 13
NONDISCRIMINATION AND EMPLOYER SHARED RESPONSIBILITY
To the extent required by the Patient Protection and Affordable Care Act ("PPACA"), fully-
insured group health plans other than grandfathered plans are generally subject to
nondiscrimination rules similar to those applicable to self-insured health plans under Section
1 05(h) of the Internal Revenue Code. Medica assumes no responsibility for compliance with
such rules. Employer, as the sponsor of the insured employee benefit plan, shall be responsible
for ensuring compliance with all PPACA nondiscrimination requirements applicable to the
insurance coverage, including but not limited to payment of any and all governmental or
regulatory taxes, penalties, interest, or other charges resulting from noncompliance with
applicable nondiscrimination requirements. Employer, as the sponsor of the insured employee
benefit plan, is solely responsible ( 1) for determining whether, with respect to its employee
workforce, the aspects of a particular insurance contract are discriminatory under PPACA, and
(2) for appropriately addressing the situation if it is discriminatory under PPACA (including but
not limited to correcting, self-reporting, and payment of any penalties and interest related to the
discrimination).
PPACA added employer shared responsibility provisions as Section 4980H of the Internal
Revenue Code, under which an applicable large employer (as defined in Section 4980H) may
be subject to assessable payments in the event the employer fails to offer affordable coverage
providing minimum value to its full-time employees and their dependents and at least one full-
time employee is allowed a premium tax credit for coverage purchased through an insurance
exchange created pursuant to PPACA. PPACA also requires that applicable large employers
satisfy related information reporting requirements. The effective date of the employer shared
responsibility requirements and related information reporting requirements are as prescribed by
the federal government. Employer is solely responsible for ensuring compliance with PPACA's
employer shared responsibility provisions and related requirements, including but not limited to
(1) determining the full-time/part-time status of its employees; (2) communicating eligibility and
enrollment information to Medica, in accordance with Article 3 of this Contract; (3) determining
Employer and employee contributions to the payment of premium; (4) satisfying all information
reporting requirements applicable to applicable large employers; and (5) paying any and all
assessable payments, penalties, interest, or other charges resulting from noncompliance with
the employer shared responsibility provisions and related requirements.
ARTICLE 14
AMENDMENTS AND ALTERATIONS
Section 14.1 Standard Amendments. Except as provided in Section 14.2, amendments to
this Contract are effective 30 days after Medica sends Employer a written amendment. Unless
regulatory authorities direct otherwise, Employer's signature will not be required. No Medica
agent or broker has authority to change this Contract or to waive any of its provisions.
Section 14.2 Regulatory Amendment. Medica may amend this Contract to comply with
requirements of state and federal law ("Regulatory Amendment") and shall issue to Employer
such Regulatory Amendment and give Employer notice of its effective date. The Regulatory
Amendment will not require Employer's consent and, unless regulatory authorities direct
otherwise, Employer's signature will not be required. Any provision of this Contract that conflicts
with the terms of applicable federal or state laws is deemed amended to conform to the
minimum requirements of such laws.
Medica Large Group MGC 8 City of Maplewood
01/01/2014
G7, Attachment 1
Council Packet Page Number 57 of 108
ARTICLE 15
ASSIGNMENT
Neither party shall have the right to assign any of its rights and responsibilities under the
Contract to any person, corporation, or entity without the prior written consent of the other party;
provided, however, that Medica may, without the prior written consent of the Employer, assign
the Contract to any entity that controls Medica, is controlled by Medica, or is under common
control with Medica. In the event of assignment, the Contract shall be binding upon and inure to
the benefit of each party's successors and assigns.
ARTICLE 16
DISPUTE RESOLUTION
In the event that any dispute, claim, or controversy of any kind or nature relating to this Contract
arises between the parties, if acceptable to both parties, the parties will meet and make a good
faith effort to resolve the dispute. The party requesting the meeting will provide the other, in
advance of the meeting, with written notice of the claimed dispute. Upon receipt of the written
notice, representatives for each party will meet promptly to attempt to resolve the dispute. If a
mutually agreeable resolution is not reached within thirty (30) days following receipt of the
written notice, or if the parties do not agree to meet to attempt to resolve the dispute, either
party may pursue legal action in accordance with the terms of this Contract.
ARTICLE 17
TIME LIMIT ON CERTAIN DEFENSES
No statement made by Employer, except a fraudulent statement, shall be used to void this
Contract after it has been in force for a period of 2 years.
ARTICLE 18
RELATIONSHIPS
The relationship between Employer and any Member is that of Employer and Subscriber,
Dependent, or other coverage classification as defined in this Contract.
The relationships between Medica and Network Providers and the relationship between Medica
and Employer are solely contractual relationships between independent contractors. Network
Providers and Employer are not agents or employees of Medica. Medica and its employees are
not agents or employees of Network Providers or Employer.
The relationship between a Network Provider and any Member is that of provider and patient
and the Network Provider is solely responsible for the services provided to any Member.
ARTICLE 19
EMPLOYER RECORDS
Employer shall furnish Medica with all information and proofs that Medica may reasonably
require with regard to any matters pertaining to this Contract. Medica may at any reasonable
time inspect all documents furnished to Employer by an individual in connection with the
Benefits, Employer's payroll records, and any other records pertinent to the Benefits under this
Contract.
Unless Employer provides the appropriate written assurances required by 45 CFR 164.504,
Medica will only provide Employer with summary health information (for the purposes of
obtaining premium bids or for modifying, amending, or terminating the group health plan only)
and information on whether individuals are participating in the group health plan, or is enrolled
in or has disenrolled from the health plan as provided in 45 CFR 164.504 (f)(1) and the
minimum necessary information for purposes of auditing Medica's operations or services.
Medica Large Group MGC 9 City of Maplewood
01/01/2014
G7, Attachment 1
Council Packet Page Number 58 of 108
ARTICLE 20
NOTICE
Except as provided in Article 2, notice given by Medica to an authorized representative of
Employer will be deemed notice to all Members.
All notices to Medica shall be sent to the address stated below. All notices to Employer shall be
sent to the persons and addresses stated in the Group Application. All notices to Medica and
Employer shall be deemed delivered:
(a) if delivered in person, on the date delivered in person;
(b) if delivered by a courier, on the date stated by the courier;
(c) if delivered by an express mail service, on the date stated by the mail service vendor; or
(d) if delivered by United States mail, 3 business days after date of mailing.
A party can change its address for receiving notices by providing the other party a written notice
of the change.
ARTICLE 21
COMMON LAW
No language contained in the Contract constitutes a waiver of Medica's rights under common
law.
Medica Large Group MGC 10 City of Maplewood
01/01/2014
G7, Attachment 1
Council Packet Page Number 59 of 108
ACCEPTANCE OF CONTRACT
This Contract is deemed accepted by Employer upon the earlier of Medica's receipt of
Employer's first payment of the Premium or upon Employer's execution of this Contract by its
duly authorized representative. This Contract is deemed accepted by Medica upon Medica's
deposit of Employer's first payment of the Premium. Such acceptance renders all terms and
provisions herein binding on Medica and the Employer.
IN WITNESS WHEREOF, Medica has caused this Contract to be executed on January 27,
2014, to take effect on the Effective Date stated in Exhibit 1 to this Contract.
MEDICA INSURANCE COMPANY
401 Carlson Parkway
Minnetonka, MN 55305
(952) 992-2200
Billing Address:
NW 7958
P.O. Box 1450
Minneapolis, MN 55485-7958
Mailing Address:
P.O. Box 9310
Minneapolis, MN 55440
By:
Paul R. Crowley
Vice President and General Manager,
Client Retention and Growth
By:
1~CJ~
James P. Jacobson
Senior Vice President and Assistant Secretary
Medica Large Group MGC 11
EMPLOYER
City of Maplewood
Address:
1830 County Road B East
Maplewood, MN 55109
By: _______________________ ___
Title:-----------------------
Date: ---------------------
City of Maplewood
01/01/2014
G7, Attachment 1
Council Packet Page Number 60 of 108
EXHIBIT 1
1. Parties. The parties to this Master Group Contract ("Contract") are Medica Insurance
Company ("Medica") and the employer group City of Maplewood ("Employer"), an employer
under Minnesota law and other applicable law.
2. Effective Date and Expiration Date of this Contract. This Contract is effective from
01/01/2014 ("Effective Date") to 12/31/2014 ("Expiration Date"). All coverage under this
Contract begins at 12:01 a.m. Central Time.
3. Amendment(s) Number: Amendments attached as applicable for benefit package log
(BPL) as listed in Exhibit 2.
4. Eligibility. The following conditions are in addition to those specified in the Certificate:
4.1 Eligibility to Enroll.
A Subscriber and his or her Dependents who satisfy the eligibility conditions stated in this
Contract are eligible to enroll for coverage under this Contract. Any person who does not
satisfy the definition of Subscriber or Dependent is not eligible for coverage under this
Contract.
A Subscriber and his or her Dependents must meet the eligibility requirements described
below and in the entire Contract.
4.2 Subscriber Definition, Waiting Periods and Coverage Effective Dates Employees.
Employees. An employee eligible to enroll under the Contract as a Subscriber must be an
individual who:
(1) Satisfies either (a) or (b) below:
(a) Is employed on average for at least 30 hours per week by Employer. Employer
shall determine the average number of hours worked and Medica is entitled to
rely on Employer's representation in this regard;
(b) For Employers utilizing measurement and stability periods (as described in
federal law) to determine an employee's eligibility for coverage: Is an employee
who Employer determines eligible for coverage throughout the applicable stability
period; provided that such determination is consistent with federal law applicable
to such eligibility determinations and other applicable provisions of this Contract;
and
(2) Satisfies the Employer participation and eligibility requirements.
Medica Large Group MGC Exhibit 1
Page 1
City of Maplewood
01/01/2014
G7, Attachment 1
Council Packet Page Number 61 of 108
Coverage for Subscribers will include the conditions identified below:
Classifications and Plan Design
Employees:
Coverage Effective Date
New Hires: Coverage effective dates shall be: Date
first eligible (no Waiting Period); or
For employers utilizing measurement and stability
periods (as described in federal law) to determine an
employee's eligibility for coverage, the date
determined by employer in accordance with
applicable law, including but not limited to IRS
Notice 2012-59, 29 C.F.R. §2590.715-2708 and 45
C.F.R. §147.116, generally providing that both of the
following must be met: the effective date of
coverage must be no later than 13 months from the
employee's start date (plus, if the start date is not
the first day of a calendar month, the time remaining
until the first day of the next calendar month); and
that any waiting period imposed after a
measurement period may not exceed 90 days.
Status Change: Coverage effective dates shall be:
Date first eligible (no Waiting Period); or
For employers utilizing measurement and stability
periods (as described in federal law) to determine an
employee's eligibility for coverage, the date
determined by employer in accordance with
applicable law, including but not limited to IRS
Notice 2012-59, 29 C.F.R. §2590.715-2708 and 45
C.F.R. §147.116.
Return: Coverage effective dates shall be: Date of
return, except that no such Waiting Period may
exceed 90 days as calculated under applicable law;
or
For employees utilizing measurement and stability
periods (as described in federal law) to determine an
employee's eligibility for coverage, the date
determined by employer in accordance with
applicable law.
Employer shall calculate the appropriate effective date of coverage for each employee and
inform Medica of such date. Medica is entitled to rely on Employer's representation that the
effective date of coverage does not violate the applicable provisions of PPACA or any guidance
issued pursuant to PPACA.
Medica Large Group MGC Exhibit 1
Page 1
City of Maplewood
01/01/2014
G7, Attachment 1
Council Packet Page Number 62 of 108
EXHIBIT 2
Premiums
The monthly Premium rates forMIC PP MN 2500-0%, group number(s) 47983, BPL #13635
are:
I Single
Family
I $671.96
~1 ,648.57
The monthly Premium rates forMIC ME/MES MN 2500-0%, group number(s) 58669, 58671,
BPL #13636 are:
I Single
Family
Medica Large Group MGC
I $618.20
$1,516.69
Exhibit 2
Page 1
City of Maplewood
01/01/2014
G7, Attachment 1
Council Packet Page Number 63 of 108
G8
MEMORANDUM
TO: Charles Ahl, City Manager
FROM: Steve Lukin, Fire Chief
DATE: February 18, 2014
SUBJECT: Approval of Medical Direction Contract Amendment Between the City of
Maplewood and HealthEast.
Introduction
HealthEast has provided Medical Direction to the City of Maplewood Emergency Medical
Services (EMS) since 2011. Both sides have expressed interest in amending the current
version of the contract to clarify some components of the contract.
Background
The original contract that was agreed upon by the City of Maplewood and HealthEast was a
new partnership between the two parties. After three years of experience working under the
current contract, both parties have identified areas for improvement in order to clarify the
expectations of both parties.
The amendment to the original contract better clarifies EMS education offered to Maplewood
EMS Employees, payment for Medical Direction Services, invoicing procedures and provides
more guidance for extending the agreement in the future.
Budget Impact
The contract amendment will add $1,000 dollars to the contract price for the term of the
contract. The fee will increase from $10,000/Annually to $11,000/Annually.
Recommendation
Staff recommends that the Medical Direction contract amendment between the City of
Maplewood and HealthEast is approved.
Attachments
Attachment 1:Pre-Hospital Medical Direction Agreement
Attachment 2: Amendment No. 1 to Pre-Hospital Medical Direction Agreement
Council Packet Page Number 64 of 108
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G9
MEMORANDUM
TO: Charles Ahl, City Manager
FROM: Karen Guilfoile, Director Citizen Services
DATE: February 19, 2014
SUBJECT: Approval of Cancellation of the May 26, 2014 City Council Meeting
Due to Memorial Day Holiday
Introduction
The second regularly scheduled city council meeting for the month of May falls on May 26,
2014, which is Memorial Day an observed legal holiday and City Hall is closed.
Section 1 of the Rules of Procedure for City Council and City Council Meetings states the
following:
A. Regular
The City Council shall hold regular meetings on the second and fourth Mondays of
each month at 7:00 p.m., provided that when the day fixed for any regular meeting
falls on a day designated by law as a legal holiday, such meeting shall be held at
the same hour on the next succeeding Tuesday, not a holiday, unless authorized
by the City Council.
It has been determined that there are not time sensitive matters that would call for the need
for the May 26th meeting to be rescheduled and is recommending canceling the second
meeting of the month of May.
Budget Impact
None
Recommendation
Staff recommends the cancellation of the May 26, 2014 city council meeting due to Memorial
Day Holiday and that the meeting not be rescheduled. Upon approval, staff will properly post
the cancellation to notify the public.
Council Packet Page Number 78 of 108
G10
MEMORANDUM
TO: Charles Ahl, City Manager
FROM: Michael Martin, AICP, Planner
Melinda Coleman, Assistant City Manager
DATE: February 21, 2014
SUBJECT: Approval of Resolution of Support for Sherman and Associates’
Application for Ramey County Community Development Block Grant
Funds
Introduction
Sherman and Associates will be applying for funds from Ramsey County’s Community
Development Block Grant/Home Investment Partnership program. If awarded, the grant funds
would be applied to the second phase of the Maplewood Bowl redevelopment project. Phase
two would consist of 65 units of senior independent housing. The county requires a resolution
from the city supporting the grant application. Council support of the resolution does not provide
any land use approvals of the project. Consideration of land use approvals will occur later this
year or in early 2015 as Sherman and Associates proceeds with the project.
Budget Impact
None.
Recommendation
Approve the attached resolution supporting Sherman and Associates application to Ramsey
County’s Community Development Block Grant/Home Investment Partnership program.
Attachments
1. Resolution of Support
Council Packet Page Number 79 of 108
G10, Attachment 1
RESOLUTION OF SUPPORT FOR SHERMAN AND ASSOCIATES’ APPLICATION FOR
RAMSEY COUNTY COMMUNITY DEVELOPMENT BLOCK GRANTS (CDBG)/HOME
INVESTMENT PARTNERSHIP FUNDS IN 2014 FOR THE REDEVELOPMENT OF THE
MAPLEWOOD BOWL SITE, 1955 ENGLISH STREET
WHEREAS, 1955 English Street, the former Maplewood Bowl site, in the city of
Maplewood was identified by the City as a potential mixed use redevelopment site in the
Gladstone Neighborhood; and
WHEREAS, the City’s Gladstone Neighborhood Master Plan and 2030 Comprehensive
Plan support the redevelopment of the Maplewood Bowl site; and
WHEREAS, Sherman Associates, a reputable Twin Cities housing developer, has
proposed to build approximately 55 units of family housing in Phase I, 65 units of senior
independent housing in Phase II and 6,000 square feet of commercial retail space in Phase III.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood,
Minnesota, that the City Council of the City of Maplewood hereby supports and strongly
recommends funding to Sherman Associates for the redevelopment of 1955 English Street with
the goal to redevelop the site into mixed use housing options with commercial amenities that will
significantly improve the Gladstone Neighborhood.
__________ by the City Council of the City of Maplewood, Minnesota this 24th day of February,
2014.
Council Packet Page Number 80 of 108
MEMORANDUM
TO: R. Charles Ahl, City Manager
FROM: Michael Thompson, City Engineer/Director of Public Works
Steven Love, Assistant City Engineer
Jon Jarosch, Civil Engineer II
DATE: February 18, 2014
SUBJECT: Approval of Resolution Accepting Assessment Roll and Ordering Assessment
Hearing for March 24, 2014, AArrkkwwrriigghhtt--SSuunnrriissee AArreeaa SSttrreeeett IImmpprroovveemmeennttss,,
PPrroojjeecctt 1122--0099
Introduction
Final plans and specifications for the above referenced project have been completed and are
ready to be advertised for bids. The bid opening for this project is tentatively proposed for 10:00
a.m., Thursday, March 13, 2014. The council will consider awarding the construction contract
on March 24, 2014 after conducting the assessment hearing. At this time, the council will
consider accepting the assessment roll and calling for an assessment hearing for March 24,
2014 prior to awarding the construction contract.
Background
Assessment rates are consistent with the City’s assessment policies and the amount assessed
must provide a benefit to the property that is equal to or greater than the assessed amount. An
independent appraisal firm was hired to ascertain an opinion of the special benefit received by
properties within the neighborhood project area. This information was used to set the proposed
special benefit assessment amounts for the project area.
There are 137 assessable residential parcels within the Arkwright-Sunrise project area. Of
these parcels, 14 are proposed to be assessed for new watermain installation. There are an
additional 16 assessable residential parcels along Burr Street and Eldridge Avenue in the
pavement rehabilitation project area. Based on the City of Maplewood’s Special Assessment
Policy, parcels will be assessed on an equal “unit” basis. The project assessment “unit” rates
have been set based on the special benefit appraisal as follows:
Residential
o Area 1 Special Benefit Assessment Rate = $4,125/unit
Full Reconstruction
o Area 2 Special Benefit Assessment Rate = $4,500/unit
Full Reconstruction (Slightly Larger Lots)
o Area 3 Special Benefit Assessment Rate = $1,900/unit
Pavement Rehabilitation
o Watermain Assessment Rate = $5,770/unit
Based on 2013 City of Maplewood Assessment Rates
For those properties on Burr Street north of Hendry Place
I1
Council Packet Page Number 81 of 108
The proposed assessments for the Arkwright-Sunrise Area Street Improvements total
$695,105.00. A copy of the pending assessment roll is provided as a supplement to this report.
Discussion
Currently the project streets are in disrepair and there is little to no management of storm water
runoff. The proposed project accounts for the full reconstruction of approximately 2.2 miles of
streets including the replacement of the existing pavement surface, replacement of poor
subgrade soils, addition of concrete curb and gutter, approximately 9,700 L.F. of water main
replacement, 1,000 L.F. of new water main, sanitary sewer repairs and lining, extensive storm
sewer installations, and raingarden installations.
Living Streets design concepts, the City’s 2030 Comprehensive Plan, and significant input from
the residents were utilized in the preparation of the final design. Also included is the
construction of a bituminous trail along the south side of County Road B between Mississippi
Street and Edgerton Street. On the north side of County Road B a concrete side walk will be
constructed from McMenemy Street to Edgerton Street. A concrete sidewalk will also be
included along the west side of Edgerton Street. This design addresses resident concerns while
being consistent with the Comprehensive Plan and the Living Streets Policy in terms of sidewalk
and trails.
In order to help protect the investment of Maplewood’s infrastructure this project also includes
the fog sealing of approximately 1.5 miles of residential streets.
Budget Impact
The project costs and funding sources, as outlined in the feasibility study, are still in order.
PROPOSED IMPROVEMENTS TOTAL AMOUNT
STREET IMPROVEMENTS $3,034,000
SIDWALK IMPROVEMENTS $352,000
DRAINAGE IMPROVEMENTS $719,000
SANITARY SEWER IMPROVEMENTS $318,000
WATER SYSTEM IMPROVEMENTS $538,000
DRIVEWAY REPLACEMENT PROGRAM $35,000
TOTAL FUNDING $4,996,000
ESTIMATED PROJECT COST SUMMARY
I1
Council Packet Page Number 82 of 108
The funding sources, as outlined in the feasibility study are still in order. Prior to the awarding of
bid, staff will review the results make a recommendation if a project budget adjustment is
required.
FUNDING SOURCE PROJECT AMOUNT
G.O. IMPROVEMENT BONDS $2,529,000
RAMSEY COUNTY (SIDEWALKS & TRAILS)$176,000
SANITARY SEWER FUND $279,000
I & I GRANT $39,000
ENVIRONMENTAL UTILITY FUND $460,000
SPECIAL BENEFIT ASSESSMENT $697,000
ST. PAUL WATER $480,000
W.A.C. FUND $58,000
CITY OF LITTLE CANADA $243,000
DRIVEWAY REPLACEMENT PROGRAM $35,000
TOTAL FUNDING $4,996,000
APPROVED PROJECT BUDGET
Recommendation
It is recommended that the City Council approve the attached resolution for the Arkwright
Sunrise Area Street Improvements, City Project 12-09, Accepting Assessment Roll and
Ordering Assessment Hearing.
Attachments
1. Resolution Accepting Assessment Roll and Ordering Assessment Hearing
2. Project Location Map
3. Pending Assessment Roll
I1
Council Packet Page Number 83 of 108
RESOLUTION
ACCEPTING ASSESSMENT ROLL AND ORDERING ASSESSMENT HEARING
WHEREAS, the Clerk and the City Engineer have, at the direction of the council,
prepared an assessment roll for the Arkwright Sunrise Area Street Improvements, City Project
12-09, and the said assessment roll is on file in the office of the City Engineer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. A hearing shall be held on the 24th day of March 2014, at the city hall at 7:00 p.m.
to pass upon such proposed assessment and at such time and place all persons owning
property affected by such improvement will be given an opportunity to be heard with reference
to such assessment.
2. The City Clerk is hereby directed to cause a notice of hearing on the proposed
assessment to be published in the official newspaper, at least two weeks prior to the hearing,
and to mail notices to the owner of all property affected by said assessment.
The notice of hearing shall state the date, time and place of hearing, the general nature
of the improvement, the area to be assessed, that the proposed assessment roll is on file with
the clerk and city engineer and that written or oral objections will be considered.
Approved this 24th day of February 2014.
I1, Attachment 1
Council Packet Page Number 84 of 108
I1, Attachment 2
Council Packet Page Number 85 of 108
ArkwrightͲSunriseAreaImprovements
CityProject12Ͳ09
PendingAssessmentRoll
Parcel ID TAXPAYER Street
Number Street UNITS
FULL
RECONSTRUCTION
ASSESSMENT
MILL AND
OVERLAY
ASSESSMENT
WATERMAIN
ASSESSMENT
TOTAL
ASSESSMENT
082922330043 Frank R Carletta 2169 Arkwright St N 1 $4,500 $4,500
082922330042 William P Huddleson 2175 Arkwright St N 1 $4,125 $4,125
082922330035 Joseph J Fuenffinger 2176 Arkwright St N 1 $4,125 $4,125
082922330041 Shari Lowenthal 2183 Arkwright St N 1 $4,125 $4,125
082922330036 Anna Lisa Johansson 2184 Arkwright St N 1 $4,125 $4,125
082922330040 Harry H Koval 2191 Arkwright St N 1 $4,125 $4,125
082922330037 Sharon A Mottaz 2192 Arkwright St N 1 $4,125 $4,125
082922330039 Larry P Calhoun 2205 Arkwright St N 1 $4,500 $4,500
082922330052 Hieu Vo 2225 Arkwright St N 1 $4,500 $4,500
082922330012 Tou Moua 2238 Arkwright St N 1 $4,125 $4,125
082922330011 Daniel D Olson 2244 Arkwright St N 1 $4,125 $4,125
082922330083 Mayko Lee Lo 2250 Arkwright St N 1 $4,125 $4,125
082922330079 Rodwan N Nakshabandi 2255 Arkwright St N 1 $4,125 $4,125
082922330082 Pai Yang 2256 Arkwright St N 1 $4,125 $4,125
172922210049 Lambert W Motz 2078 Burr St N 1 $1,950 $1,950
172922210048 Scott L Price 2086 Burr St N 1 $1,950 $1,950
172922210039 Omar N Olson 2087 Burr St N 1 $1,950 $1,950
172922210047 Lenon Bean 2098 Burr St N 1 $1,950 $1,950
172922210040 Herbert E Douglas 2099 Burr St N 1 $1,950 $1,950
172922210046 Peng Yang 2104 Burr St N 1 $1,950 $1,950
172922210041 Rocklyn H Duerr 2105 Burr St N 1 $1,950 $1,950
172922210045 Mark E Simone 2112 Burr St N 1 $1,950 $1,950
172922210042 Anh Minh Dam 2113 Burr St N 1 $1,950 $1,950
172922210043 Thomas E Zappa 2119 Burr St N 1 $1,950 $1,950
172922210068 Barbara J Graf 2120 Burr St N 1 $1,950 $1,950
172922210044 Linden R Kissell 2126 Burr St N 1 $1,950 $1,950
082922340055 Shannon M Taggart 2181 Burr St N 1 $4,125 $4,125
082922340021 Teresa L Conway 2184 Burr St N 1 $4,500 $4,500
082922340054 George L Soler 2187 Burr St N 1 $4,125 $4,125
082922340053 Patrick Cokley 2195 Burr St N 1 $4,125 $4,125
082922340052 Kathleen A Youmans 2203 Burr St N 1 $4,125 $5,770 $9,895
082922340051 Christina Struntz 2209 Burr St N 1 $4,125 $5,770 $9,895
082922340039 Koua Thao 2214 Burr St N 1 $4,125 $5,770 $9,895
082922340050 John L Clifton 2221 Burr St N 1 $4,125 $5,770 $9,895
082922340040 Jeffrey A Chase 2222 Burr St N 1 $4,125 $5,770 $9,895
082922340049 Jan M Svendsen 2225 Burr St N 1 $4,125 $5,770 $9,895
082922340041 Kelsey J Degoey 2228 Burr St N 1 $4,125 $5,770 $9,895
082922340048 Derek S Dougherty 2231 Burr St N 1 $4,125 $5,770 $9,895
082922340042 Cynthia Marie Bush 2238 Burr St N 1 $4,125 $5,770 $9,895
082922340047 Veronica H Engquist 2239 Burr St N 1 $4,125 $5,770 $9,895
082922340043 Richard J Wilson 2244 Burr St N 1 $4,125 $5,770 $9,895
082922340046 Nicholas A Smith 2245 Burr St N 1 $4,125 $5,770 $9,895
082922340044 Soren G Sorenson 2250 Burr St N 1 $4,125 $5,770 $9,895
082922330024 Chue T Vang 2168 Clark St N 1 $4,125 $4,125
082922330032 Kenneth E Newton 2175 Clark St N 1 $4,125 $4,125
082922330025 Katherine M Bourke 2176 Clark St N 1 $4,125 $4,125
082922330031 Juli A Kislenger Zaspel 2183 Clark St N 1 $4,125 $4,125
082922330026 Richard L Mcgrane 2184 Clark St N 1 $4,125 $4,125
082922330030 Brenda L Jones 2193 Clark St N 1 $4,125 $4,125
082922330027 Julie A L Lackner 2194 Clark St N 1 $4,125 $4,125
082922330029 Edward C Lunzer 2199 Clark St N 1 $4,125 $4,125
082922330028 Michael E Savard 2202 Clark St N 1 $4,125 $4,125
082922330085 Khai Van Dang 351 County Road B E 0.5 $2,250 $2,250
082922340017 Eugene F Picha 525 County Road B E 1 $4,500 $4,500
172922210053 Chuck Moua 2076 Desoto St N 1 $1,950 $1,950
082922340057 Joel R Millard 2166 Desoto St N 1 $4,125 $4,125
082922340058 Joshua Rand Barta 2174 Desoto St N 1 $4,125 $4,125
082922330022 Ryan T Dummann 2175 Desoto St N 1 $4,125 $4,125
082922330021 Sherri A Mcclure 2181 Desoto St N 1 $4,125 $4,125
082922340059 Bonnie M Peterson 2182 Desoto St N 1 $4,125 $4,125
082922340060 Michael D Urban 2188 Desoto St N 1 $4,125 $4,125
082922330020 Lisa M Ritland 2193 Desoto St N 1 $4,125 $4,125
082922340061 Robert M Prettyman 2196 Desoto St N 1 $4,125 $4,125
082922330019 Norman J Barrett 2201 Desoto St N 1 $4,125 $4,125
082922340062 Douglas R Bello 2204 Desoto St N 1 $4,125 $4,125
082922340063 Monica M Walton 2210 Desoto St N 1 $4,125 $4,125
082922340064 Kristoffer J Schlueter 2218 Desoto St N 1 $4,125 $4,125
082922340065 Brent M Bixby 2226 Desoto St N 1 $4,125 $4,125
082922340066 David R Lowery 2232 Desoto St N 1 $4,125 $4,125
082922340067 Betty R Johnson 2240 Desoto St N 1 $4,125 $4,125
082922330006 Roger A Clark 2243 Desoto St N 1 $4,500 $4,500
082922340068 Terrence L Mcging 2246 Desoto St N 1 $4,125 $4,125
172922210052 Mai Lee Yang 470 Eldridge Ave E 1 $1,950 $1,950
172922210051 Sovie Y Ly 478 Eldridge Ave E 1 $1,950 $1,950
172922210050 711 Building Holdings Llc 486 Eldridge Ave E 1 $1,950 $1,950
082922340022 Daniel J Shea 2190 Hendry Pl N 1 $4,125 $4,125
082922340023 William Dwe 2194 Hendry Pl N 1 $4,500 $4,500
082922340024 Perry J Shortridge 2196 Hendry Pl N 1 $4,125 $4,125
082922340038 W T Studtmann 2201 Hendry Pl N 1 $4,125 $4,125
082922340025 Thinh Van Tran 2202 Hendry Pl N 1 $4,125 $4,125
082922340037 Nghia Tran 2203 Hendry Pl N 1 $4,500 $4,500
082922340026 Judith A Roelofs 2208 Hendry Pl N 1 $4,125 $4,125
082922340027 Kenneth Petersen 2214 Hendry Pl N 1 $4,500 $4,500
082922340036 Mary Konicek 2215 Hendry Pl N 1 $4,500 $4,500
082922340028 Beverly J Wermus 2220 Hendry Pl N 1 $4,125 $4,125
082922340035 James L Mcdowell 2227 Hendry Pl N 1 $4,125 $4,125
I1, Attachment 3
Council Packet Page Number 86 of 108
ArkwrightͲSunriseAreaImprovements
CityProject12Ͳ09
PendingAssessmentRoll
Parcel ID TAXPAYER Street
Number Street UNITS
FULL
RECONSTRUCTION
ASSESSMENT
MILL AND
OVERLAY
ASSESSMENT
WATERMAIN
ASSESSMENT
TOTAL
ASSESSMENT
082922340029 Cynthia M Smith 2228 Hendry Pl N 1 $4,125 $4,125
082922340071 Casey W Clay 2235 Hendry Pl N 1 $4,125 $4,125
082922340030 Richard T Goar 2240 Hendry Pl N 1 $4,125 $4,125
082922340031 Charles R Devore 2242 Hendry Pl N 1 $4,125 $4,125
082922340070 Russell J Thomas 2243 Hendry Pl N 1 $4,125 $4,125
082922340033 Marian E Woodford 2251 Hendry Pl N 1 $4,125 $4,125
082922340069 Karl F Wittner 466 Highway Dr E 1 $4,125 $4,125
082922340045 David M Kermes 480 Highway Dr E 1 $4,125 $5,770 $9,895
082922340032 Emma Tschida 534 Highway Dr E 1 $4,125 $4,125
082922330071 Thomas R Dooley 349 Lark Ave E 1 $4,500 $4,500
82922330060 Beverly Jane R Selander 358 Lark Ave E 1 $4,500 $4,500
082922330070 Robert J Effinger 359 Lark Ave E 1 $4,125 $4,125
082922330061 Richard J Lang 366 Lark Ave E 1 $4,500 $4,500
082922330069 James E Tomaszewski 367 Lark Ave E 1 $4,125 $4,125
082922330068 Mark A Lopez 375 Lark Ave E 1 $4,125 $4,125
082922330062 Alexander Kempe 376 Lark Ave E 1 $4,500 $4,500
082922330067 Douglas Saum 379 Lark Ave E 1 $4,125 $4,125
082922330063 Michael S Busse 384 Lark Ave E 1 $4,500 $4,500
082922330064 Jesse R Behnke 394 Lark Ave E 1 $4,500 $4,500
082922330002 Xee Xiong 415 Lark Ave E 1 $4,125 $4,125
082922330010 Grant R Farnesworth 416 Lark Ave E 1 $4,500 $4,500
082922330003 Nicholas J Svendsen 425 Lark Ave E 1 $4,500 $4,500
082922330009 Jessica Marie Lund 426 Lark Ave E 1 $4,500 $4,500
082922330004 Timothy K Asplund 431 Lark Ave E 1 $4,125 $4,125
082922330008 Alice M Wheaton 434 Lark Ave E 1 $4,500 $4,500
082922330007 444 Lark Avenue Llc 444 Lark Ave E 1 $4,500 $4,500
082922330005 Kim C Bowman 445 Lark Ave E 1 $4,500 $4,500
082922330057 Rennie Smith 347 Laurie Rd E 1 $4,125 $4,125
082922330056 Phet S Humdala 357 Laurie Rd E 1 $4,500 $4,500
082922330048 Kevin D Vnuk 358 Laurie Rd E 1 $4,500 $4,500
082922330055 Callie J Mcdermott 365 Laurie Rd E 1 $4,500 $4,500
082922330049 Sur La Rue Inc 374 Laurie Rd E 1 $4,500 $4,500
082922330054 Julie K Becker 375 Laurie Rd E 1 $4,500 $4,500
082922330050 Bavong Thao 380 Laurie Rd E 1 $4,500 $4,500
082922330053 John T Fitzpatrick 383 Laurie Rd E 1 $4,500 $4,500
082922330051 Richard J Chermak 384 Laurie Rd E 1 $4,500 $4,500
082922330013 Rennie Smith 407 Laurie Rd E 1 $4,500 $4,500
082922330038 Daniel L Brigley 410 Laurie Rd E 1 $4,125 $4,125
082922330014 Gary A Pundsack 415 Laurie Rd E 1 $4,500 $4,500
082922330015 James Edward Linell 425 Laurie Rd E 1 $4,500 $4,500
082922330016 Lawrence Brilla Trustee 433 Laurie Rd E 1 $4,500 $4,500
082922330017 Sierra Jade Armien Funk 443 Laurie Rd E 1 $4,500 $4,500
082922330018 Doris Bauer 453 Laurie Rd E 1 $4,500 $4,500
082922330088 Kevin J Westphall 2178 Mcmenemy St 1 $4,500 $4,500
082922330087 Michael R Lessard 2190 Mcmenemy St 1 $4,500 $4,500
082922330086 Luke A Vestrum 2198 Mcmenemy St N 1 $4,500 $4,500
082922330058 Roger O White 2224 Mcmenemy St N 1 $4,125 $4,125
082922330080 Martin J Hayes 2234 Mcmenemy St N 1 $4,125 $4,125
082922330081 Donald W Hoff 2244 Mcmenemy St N 1 $4,125 $4,125
082922340016 David A Stark 2173 Sunrise Dr N 1 $4,125 $4,125
082922340015 Donald E Letourneau 2181 Sunrise Dr N 1 $4,125 $4,125
082922340014 Stacey Lou Kappes 2185 Sunrise Dr N 1 $4,125 $4,125
082922340013 Diane D Lewis 2193 Sunrise Dr N 1 $4,125 $4,125
082922340012 Beverly J Jacobson 2199 Sunrise Dr N 1 $4,125 $4,125
082922340011 Chad L Chaney 2205 Sunrise Dr N 1 $4,500 $4,500
082922340010 Donald P Meysembourg 2217 Sunrise Dr N 1 $4,500 $4,500
082922340009 Charles J Kral 2227 Sunrise Dr N 1 $4,125 $4,125
082922340008 Donald E Haugen 2233 Sunrise Dr N 1 $4,125 $4,125
082922340007 Jeffrey Alan Hammer 2239 Sunrise Dr N 1 $4,125 $4,125
082922340006 Steven M Marier 2249 Sunrise Dr N 1 $4,125 $4,125
082922330076 Thomas R Dooley 0 Viking Dr E 1 $4,125 $4,125
082922330077 Federal Home Loan Mtg Assn 350 Viking Dr E 1 $4,500 $4,500
082922330073 Zang Her Thao 368 Viking Dr E 1 $4,125 $4,125
082922330074 Ryan P Giacomini 376 Viking Dr E 1 $4,125 $4,125
082922330075 Michael A Londo 380 Viking Dr E 1 $4,125 $4,125
082922330066 Jason D Macdonald 388 Viking Dr E 2 $8,250 $8,250
082922330078 Theresa M Mayette 396 Viking Dr E 1 $4,125 $4,125
TOTALS 136.5 $583,125 $31,200 $80,780 $695,105
ASSESSMENT RATES:
RESIDENTIAL - AREA 1 SPECIAL BENEFIT ASSESSMENT RATE = $4,125 PER UNIT
RESIDENTIAL - AREA 2 SPECIAL BENEFIT ASSESSMENT RATE = $4,500 PER UNIT
RESIDENTIAL - AREA 3 SPECIAL BENEFIT ASSESSMENT RATE = $1,950 PER UNIT
NOTE: THE ABOVE ASSESSMENT RATES ARE BASED UPON SPECIAL BENEFIT APPRAISALS
WATERMAIN ASSESSMENT RATE = $5,770 PER UNIT (CASH CONNECTION CHARGE + WATER SERVICE WITH NEW MAIN)
I1, Attachment 3
Council Packet Page Number 87 of 108
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: H. Alan Kantrud, City Attorney
DATE: February 18, 2014
SUBJECT: Approval of Logan Property Acquisition Settlement Agreement, TH 36/English
Street Interchange Improvements, City Project 09-08
Introduction
The council is being asked to approve the attached property acquisition settlement agreement
for the property located at 2228 Maplewood Drive (Roger Logan Property).
Discussion
This matter was the subject of your closed session at the February 10, 2014 council meeting.
The basic terms were given preliminary approval for the acquisition of the full site from RNI, Inc.,
the owners of the property that the Keller Lake Convenience Store is located on. As was
discussed, the City only required a portion of the property for the reroute of the frontage road off
Highway 61 as part of the City’s TH36 and English Interchange Project (that part of the Keller
Lake Convenience Store property shown in green on the attached map), but the parties have
been diligently working towards the acquisition of the full-site.
As part of the condemnation of the portion of the property that was required for the road project,
the City determined the value of that taking to be $210,000.00, which has been paid to the
owners as part of the initial taking to allow the project to proceed. After lengthy discussions and
negotiation, the owners have agreed to deed the entire property to the City for an additional
$490,000.00, for a full acquisition price of $700,000.00.
As part of the TH36 and English Interchange Project the City has acquired a parcel of land from
MnDot as right-of-way turn-back. Additionally, the City has acquired a parcel of land from
Menards. These two parcels and the Keller Lake Convenience Store parcel are shown on the
attached map. The map also indicates how these properties will be replatted. It is the City’s
intention to prepare these parcels for redevelopment. This will generally include the demolition
and cleanup of the existing Keller Lake Convenience Store site along with the replatting of the
three parcels into a developable parcel. The attached map shows the area, in green, that will
be dedicated as public right-of-way. A public drainage and utility easement with be established
over the area shown in blue. The area shown in red represents the proposed developable
parcel of land. A market price will be determined as this process takes place. Once that is
accomplished, the City would transfer ownership to the EDA for marketing as a development
parcel.
The settlement agreement is attached which stipulates further terms of the transfer.
I2
Council Packet Page Number 88 of 108
Budget Impact
This acquisition is part of the overall Highway Project and final budget impact will not be
determined until other partners (i.e., MnDOT) have committed to final dollar amounts. A more
thorough financing discussion will be held in March.
Recommendation
It is recommended that the council approve the attached Property Acquisition Settlement
Agreement with RNI, Inc., related to the property at 2228 Maplewood Drive as part of City
Project 09-08. It is further recommended to authorize the mayor, city manager, and city
attorney to sign the Property Acquisition Settlement Agreement signifying council approval.
Attachment
1. Property Acquisition Settlement Agreement
2. Location Map
I2
Council Packet Page Number 89 of 108
1
SETTLEMENT AGREEMENT AND MUTUAL RELEASE
This Settlement Agreement and Mutual Release (“Agreement”) is made and entered into
as of the ____ day of February, 2014 (“Effective Date”), between The City of Maplewood
(“City”) and Respondent Roger & Naomi, Inc. (“RNI”) (collectively the “Parties”).
RECITALS
A. The City commenced an eminent domain action against RNI, as well as other
Respondents, as noted in their Petition on file with the Ramsey County, District
Court, Court File No. 62-CV-12-4970, for the partial taking of real property owned
by RNI (the “Action”).
B. The City has paid RNI the sum of $210,000.00 as and for partial compensation for the
taking.
C. RNI has asserted claims in the Action which include, among other items, the entire
property owned by RNI has been constructively taken and the business destroyed.
D. The legal description of the entire parcel owned by RNI is described on Exhibit A
(“the Property”).
E. The City and RNI wish to settle all claims between them in order to avoid further
costly litigation by entering into this agreement providing for a complete acquisition
of the land and building owned by RNI and a resolution of related claims in return for
covenants and conditions provided herein.
NOW, THEREFORE, in consideration of the mutual promises contained herein, and
other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties hereto, intending to be legally bound hereby agree as follows:
I2, Attachment 1
Council Packet Page Number 90 of 108
2
1. RECITALS. The parties agree that the Recitals set forth above are true and correct and
are incorporated herein by reference.
2. PURCHASE AND SALE. In return for the payment provided herein, RNI agrees to sell
and the City agrees to purchase the Property on an AS-IS basis.
3. SETTLEMENT. The City shall pay RNI and RNI agrees to accept in full settlement of
all claims the sum of $490,000.00.
4. ALLOCATION. The agreed upon payment shall be allocated as follows:
4.1 Real Estate $327,755.16
4.2 Loss of going concern per Minn. Stat. §117.186 77,468.54
4.3 Loss/damages per Minn. Stat. §117.031 34,830.00
4.4 Statutory Interest / Relocation 49,946.30
Settlement amount: $490,000.00
5. PAYMENT. Payment of the settlement funds less sum deposited in the Ramsey County
District Court as provided in Paragraph 8.
6. ASSESSMENTS. The City shall assume liability for all pending and levied assessments
against the Property
7. QUIT CLAIM DEED / CLOSING DOCUMENTS. Upon receipt of payment
described in paragraph 2 herein, RNI will execute and deliver a Quit Claim Deed to the Property
in favor of Petitioner in recordable form as well as such other documents as may be reasonably
required to implement the terms and conditions of this Agreement.
8. ESCROW DEPOSIT / INDEMNITY. One-hundred fifty thousand dollars
($150,000.00) of the settlement proceeds shall be deposited with the Ramsey County District
Court Administrator as security to satisfy the lien of mortgage in favor of Marlin Eitland
I2, Attachment 1
Council Packet Page Number 91 of 108
3
recorded in the office of the Ramsey County Recorder under Document No. 4280987
(“Mortgage”) RNI shall indemnify and hold harmless the City from claims for payment to
satisfy the lien against the Property under the Mortgage.
9. CLOSING. Closing shall be February 28, 2014 at 10:00 a.m. CST at a location mutually
acceptable to the parties.
10. COSTS AND LEGAL FEES. Each party shall be solely responsible for all of its their
respective costs, including attorneys’ fees and disbursements, incurred by each in connection
with the condemnation and the negotiation and the execution of this Agreement.
11. RELEASE OF CLAIMS BY RNI: Effective as of the Effective Date, RNI and any
affiliated or related person, entity, agent, attorney, director, officer, shareholder, member, owner,
partner, employee, representative, insurer, assign, and successor, and all of the respective
assigns, successors, heirs, executors, administrators, and legal personal representatives of each of
the foregoing hereby releases, waive, acquit and forever discharges Petitioner and any related
person, and any related person, entity (including without limitation the Petitioner), agent,
attorney, director, officer, shareholder, member, partner, employee, representative, insurer,
assign, and successor, and all of the respective assigns, successors, heirs, executors,
administrators, and legal personal representatives of each of the foregoing from any actions,
causes of action, suits, controversies, damages, claims, demands, contracts, duties, obligations,
liabilities, debts, costs, expenses, and losses of every kind and nature whatsoever, whether
known or unknown, fixed or contingent, asserted or unasserted, in law or in equity, including
those that relate to in any way or arise from the condemnation action, or the claims, facts,
circumstances, transactions, events, occurrences, acts, omissions, or failures to act, of whatever
I2, Attachment 1
Council Packet Page Number 92 of 108
4
kind or character whatsoever, alleged, referred to, alluded to, or reflected in, or which could have
been alleged.
12. RELEASE OF CLAIMS BY PETITIONER: Effective as of the Effective Date,
Petitioner hereby releases, waived, acquits and forever discharges RNI and any related person,
and any related person, entity agent, attorney, director, officer, shareholder, member, partner,
employee, representative, insurer, assign, and successor, and all of the respective assigns,
successors, heirs, executors, administrators, and legal personal representatives of each of the
foregoing from any actions, causes of action, suits, controversies, damages, claims, demands,
contracts, duties, obligations, liabilities, debts, costs, expenses, and losses of every kind and
nature whatsoever, whether known or unknown, fixed or contingent, asserted or unasserted, in
law or in equity, including those that relate to in any way or arise from the condemnation action,
or the claims, facts, circumstances, transactions, events, occurrences, acts, omissions, or failures
to act, of whatever kind or character whatsoever, alleged, referred to, alluded to, or reflected in,
or which could have been alleged in, the Action or by reason of transfer of the Property.
13. AUTHORITY TO BIND PARTY. The person signing this Agreement on behalf of
each party represents and warrants that such person has the full right and authority to enter into
this Agreement on behalf of such party and to fully bind such party to the terms and obligations
of this Agreement.
14. ADVICE OF COUNSEL. Each Party hereby represents, warrants and agrees that such
party has received competent and independent legal advice of counsel about the meaning and
legal effect of this Agreement, and about the advisability of making the agreements provided for
herein and fully understands the same.
I2, Attachment 1
Council Packet Page Number 93 of 108
5
15. FURTHER ASSURANCES. Each Party hereby agrees to take such other and further
actions and to execute such other documentation as may be required to carry out the intent and
purposes of this Agreement.
16. ATTORNEYS’ FEES. In the event that any Party breaches this Agreement and the
enforcement of this Agreement or recovery of damages for breach hereof is obtained by law or
legal proceedings through an attorney at law, all costs of collection or enforcement, including
reasonable attorneys’ fees, shall be paid by the party found to be in breach to the prevailing
Party.
17. GOVERNING LAW. This Agreement shall in all respect be governed by, and
construed in accordance with the laws of the State of Minnesota.
18. INVALIDITY. If any portion of this Agreement is determined to be invalid or
unenforceable such invalid portion will be severed from this Agreement and the remainder of
this Agreement will remain in full force and effect. Should any portion of this Agreement be
deemed invalid for reason of unreasonable scope, the parties stipulate to the narrowing such
portion to a reasonable scope by the ultimate trier of fact.
19. CONSTRUCTION OF AGREEMENT. Each party acknowledges that it has had the
opportunity to negotiate modifications to the language of this Agreement. Accordingly, each
party agrees that in any dispute regarding the interpretation or construction of this Agreement, no
presumption will operate in favor of or against any party hereto by virtue of its role in drafting or
not drafting the terms and conditions herein.
20. COUNTERPARTS; SIGNATURES. This Agreement may be executed in several
counterparts and all counterparts so executed shall constitute the agreement of the parties
notwithstanding that they are not signatories to the original or to the same counterparty. A
I2, Attachment 1
Council Packet Page Number 94 of 108
6
counterpart may be delivered via telecopy and the telecopy received will be deemed to be an
original.
21. ENTIRE UNDERSTANDING. This Agreement contains the entire understanding of
the parties hereto. No change, modification or waiver of any of the provisions of this Agreement
will be binding unless signed by an authorized representative of the Party against whom the same
is sought to be enforced.
In witness whereof, the parties hereto have caused this Settlement Agreement and Mutual
Release to be executed by their duly authorized representative as of the Effective Date.
Roger & Naomi, Inc. City of Maplewood
By: ____________________________ By: __________________________________
Roger Logan
Its: President Its: __________________________________
APPROVED AS TO FORM:
____________________________________ _________________________________
H. Alan Kantrud (#281086) John Paul Martin (#68068)
Maplewood City Attorney MARTIN & SQUIRES, P.A.
1830 County Road B, East 332 Minnesota Street, Suite W2750
Maplewood, MN 55109 St. Paul, MN 55101
Phone: 651-249-2052 Phone: 651-767-3743
ATTORNEY FOR PETITIONER ATTORNEY FOR ROGER &
NAOMI, INC.
2073-01 / 021314(2)
I2, Attachment 1
Council Packet Page Number 95 of 108
7
EXHIBIT A
That part of the East Half of the East Half of the Southwest Quarter of Section 9, Township 29
North, Range 22 West, Ramsey County, Minnesota, described as follows:
Commencing at the intersection of the east line of said Southwest Quarter
and a line parallel with, distant 100.00 feet north of the north right of way
line of County Road B; thence South 89 degrees 18 minutes 48 seconds
West, assumed bearing, along a line parallel with, distant 100 feet north of
the north right of way line of County Road B 35.00 feet; thence South 00
degrees 09 minutes 33 seconds East, parallel to the east line of said
Southwest Quarter 80.00 feet; thence South 44 degrees 34 minutes 37
seconds West 28.42 feet to the north right of way line of said County Road
B; thence North 89 degrees 18 minutes 48 seconds East, along said north
right of way line 55.00 feet to the east line of said Southwest Quarter;
thence North 00 degrees 09 minutes 33 seconds West, along said east line
100.00 feet to the point of beginning.
I2, Attachment 1
Council Packet Page Number 96 of 108
I2, Attachment 2
Council Packet Page Number 97 of 108
THIS PAGE IS INTENTIONALLY LEFT BLANK
Council Packet Page Number 98 of 108
J1
MEMORANDUM
TO: Charles Ahl, City Manager
FROM: Karen Guilfoile, Director Citizen Services
DATE: February 19, 2014
SUBJECT: Approval of an Off-Sale Intoxicating Liquor License for A-1 Liquors, 19 Century
Avenue
Introduction
Staney Leroy Jackson has submitted an application for an off-sale intoxicating liquor license for
J & M Concessions, doing business as A-1 Liquors, located at 19 Century Avenue.
Background
A background check has been conducted on Mr. Jackson, the sole proprietor and manager of
A-1 Liquors; nothing has been indentified that would prohibit him from holding this license.
City staff will be making periodic onsite visits to ensure compliance to eliminate the sale of
alcoholic beverages to underage persons, and compliance with the City’s code of ordinances. In
addition, the applicant has received a copy of the City Code and has familiarized himself with
the provisions contained within it.
Budget Impact
None
Recommendation
Staff recommends that the City Council approve an off-sale intoxicating liquor license for J & M
Concessions, doing business as A-1 Liquors at 19 Century Avenue.
Attachments
None
Council Packet Page Number 99 of 108
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Lois Knutson, Senior Administrative Assistant
DATE: February 13, 2014
SUBJECT: Approval of Resolution Supporting the Move MN Campaign
Introduction
The council will consider approval of a resolution supporting the Move MN Campaign.
Discussion
Move MN is a growing and diverse coalition dedicated to starting to erase Minnesota’s
transportation deficit by securing a comprehensive transportation funding package during the
2014 legislative session. New funding will enable Minnesota agencies to properly maintain and
improve transportation assets that expand access and opportunity for all and create living
wages.
Several Minnesota mayors and cities are sending a message to legislators that the key to
economic competitiveness for communities all across the state is to invest in transportation. At
least 26 mayors and 11 cities are asking legislators to make transportation a priority in 2014.
Maplewood would be the 12th city to officially adopt a resolution in support of this effort. More
information about the Move MN Campaign and Coalition can be found at http://movemn.org/
The group emphasizes that the current transportation system puts the state’s long-term
economic health and quality of life at risk. According to Move MN:
Minnesota’s current transportation system adversely affects our
economic competitiveness and quality of life. Minnesota is
expected to add more than 350,000 new jobs and more than 1
million people by 2020 but is still losing Milliennials to cities with
accessible_transit.
The state will not have enough funding to maintain the current
transportation system, or fund critical improvements or
expansions, for the next 20 years. Delay will only increase the
cost of addressing the problem. New funding will enable the state
to properly maintain and improve transportation assets that
expand access and opportunity for all and create living wage jobs.
To accommodate this growth and better serve the current
population here, we must act now for the multi-modal
transportation needs of today and the future.
J2
Council Packet Page Number 100 of 108
Budget Impact
No budget impacts to the City.
Recommendation
It is recommended that the council adopt the attached Resolution Supporting the Move MN
Campaign and their efforts to make transportation a priority in 2014.
Attachment
1. Resolution
J2
Council Packet Page Number 101 of 108
RESOLUTION FOR SUPPORT OF THE MOVE MN CAMPAIGN
WHEREAS, the City of Maplewood supports efforts for a new state-wide comprehensive
transportation funding package to address Minnesota' s $ 50 billion transportation deficit; and
WHEREAS, the City of Maplewood agrees that transportation investments provide benefits
beyond new infrastructure, but also create jobs, build economic competitiveness, and improve
the quality of life for all Minnesotans by enabling the state to properly maintain and improve
transportation assets that expand access and opportunity for all; and
WHEREAS, the City of Maplewood affirms that to be effective, the new state-wide
transportation funding package must be:
● Comprehensive, including funding for roads, highways, transit, bicycle and
pedestrian facilities throughout Minnesota.
● Balanced across transportation modes and between Greater Minnesota and the
Twin Cities Metropolitan Area, serving all Minnesotans equitably.
● Sustainable, including long-term solutions that will grow with the economy to meet
the state’s growing transportation needs.
● Dedicated to transportation.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood,
Minnesota, that the City Council of the City of Maplewood hereby supports the Move MN
Campaign:
Adopted by the City Council of the City of Maplewood, Minnesota this 24th day of February,
2014.
J2, Attachment 1
Council Packet Page Number 102 of 108
J3
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Karen Guilfoile, Director Citizen Services
Paul Schnell, Police Chief
DATE: February 18, 2014
SUBJECT: Approval of the July 4th Light It Up Special Event Permit
Introduction
To celebrate the 50th year anniversary of the city, in June of 2007, the city had its first Taste of
Maplewood event. The event has changed over the years and in 2012, at the request of
citizens, the council directed staff to reinstitute the annual July 4th celebration including a
fireworks display. The last two years the event has grown and been a wonderful community
event.
Background
At the October 28, 2013 city council meeting council approved a Resolution of Support for the
event so that planning could begin. Chief Schnell and I have met with the Dog House Bar and
Grill owners that are participating by providing the band for the event and will be the only vendor
providing adult beverages.
This event is permitted as a special event and will be conditioned with the following
requirements:
Alcohol service and consumption is limited to a designated area. Prevailing City ordinances and/or applicable Minnesota statutes shall apply to City park property outside the designated alcohol service area. To minimize risk of underage alcohol access, over-serve, and unsafe use persons attending the event are prohibited from bringing in coolers.
Alcohol service locations must be staffed during all hours of business operation by vendor
provided security personnel and/or vendor employees. Event security personnel are
expected to immediately report to the Maplewood Police Department any disorderly
conduct, or criminal behavior that may affect the safety of the event organizers, attendees,
or the surrounding community.
Vendor provided security personnel need not be uniformed, but must wear some type of shirt/outerwear that readily identifies them as SECURITY.
Identification checks must be made by City licensed alcohol vendor for this special event to
ensure compliance with the Minnesota alcohol consumption possession statutes. The
Council Packet Page Number 103 of 108
J3
approved vendor will use a consistently applied wrist band system to aid in the identification
of persons of legal and condition for alcohol service. Under no circumstance will City of
Maplewood staff perform pre-service alcohol identification checks.
Recommendation
Direct staff to implement the conditions of the special event permit for the July 4th Light It Up
event as outlined in this report.
Council Packet Page Number 104 of 108
MEMORANDUM
TO: City Council
FROM: Charles Ahl, City Manager
DATE: February 18, 2014
SUBJECT: Council Calendar Update
Introduction/Background
This item is informational and intended to provide the Council an indication on the current
planning for upcoming agenda items and the Work Session schedule. These are not official
announcement of the meetings, but a snapshot look at the upcoming meetings for the City
Council to plan their calendars. No action is required.
Upcoming Agenda Items & Work Session Schedule
1. Council – Management Retreat – March 5th, 8:30 am to 4:30 pm
2. No Work Session – March 10
3. MCC Strategy – March 24 [45 min]
4. Parks Survey Results – March 24 [60 min]
5. EDA Meeting – March 24
6. Possible Work Session – April 7 on Urban Land Institute Development Options
7. Commissioner Interviews – April 14
8. Presentation of Retreat Report – April 14
9. Roles of City Council in Emergency Management – April 28
10. Ramsey – Washington Metro Watershed District Presentation – April 28
11. EDA Meeting – April 28
12. CAFR 2013 Auditor Presentation – May 12
13. Cancel second meeting in May; Memorial Day Conflict
Budget Impact
None.
Recommendation
No action required.
Attachments
None.
M1
Council Packet Page Number 105 of 108
MEMORANDUM
TO: City Council
FROM: Charles Ahl, City Manager
DATE: February 18, 2014
SUBJECT: Council – Management Retreat Agenda
Introduction/Background
The Council will be conducting their annual retreat on Wednesday, March 5th at the Central Fire
Station No. 2 [Gladstone] beginning at 8:30 am. It is anticipated that the retreat will last through
the day and adjourn at 4:30 pm.
The City Manager and Department Heads have been invited to attend and will be presenting
information to the City Council. A copy of the draft agenda is attached.
Themes for Retreats from previous years have been:
2010 = Restore Maplewood Reputation
2011 = Address Major Financial Issues and Implement Financial Sustainability
2012 = Implement Public Safety Facilities
2013 = Unite Council - Management Staff on Goals through “Tell Our Story” as a Priority
The 2014 Retreat Theme is anticipated to be Vision, Redevelopment, Resource Stewardship.
Budget Impact
None.
Recommendation
No action required.
Attachments
1. Draft Retreat Agenda
M2
Council Packet Page Number 106 of 108
Facilitated by Barbara K. Strandell
AGENDA
COUNCIL/MANAGEMENT TEAM PLANNING RETREAT
Wednesday March 5, 2014
8:30 am - 4:30 pm
8:30 – 8:45 - Coffee, and Meet n Greet
8:45 – 9:30 – View and Discuss “Trip to Abilene” Video [ Break as needed ]
9:30 - 9:45 - Presentation of Agenda – (overview of direction/theme from past four years:
Communication/Good Government/Restoring reputation of Maplewood, FD/Expansion of City
Hall/PD) – Barb intro
9:45 - 12:00 – Staff Presentations: Departmental Presentations on Accomplishments/
Challenges/ Future Vision and Priorities (15 minutes each) –
o Police - Paul
o Finance - Gayle
o Environment and Economic Development - Melinda
o Public Works - Michael
o Fire - Steve
o Parks and Recreation - Dewey
o Citizen Services - Karen
o IT – Mychal
o Administration [HR, Safety, Wellness, Green] - Chuck
12:00 – 12:30 – Lunch
12:30 - 1:30 – Wrap up Department Visions – Chuck
o Discussion on Attorney Contracts
o 2012-14 Goal Progress
1:30 – 2:15 - Goals and Priorities Going Forward [Break as needed]
o Council Comments and Values Discussion
2:15 – 3:45 – Strategic Topics: Issues, Options/ Direction, and Parameters
o From City Council Comments
o Develop Consensus on 2015 – 2017 Goals
3:45 – 4:15 - Identify Obstacles to consider in reaching Goals and priorities
o Financial Stewardship / Efficiency evaluation = difficult choices
4:00 – 4:30 Wrap - Summarize
Adjourn
M2, Attachment 1
Council Packet Page Number 107 of 108
THIS PAGE IS INTENTIONALLY LEFT BLANK
Council Packet Page Number 108 of 108