HomeMy WebLinkAbout2014 02-10 City Council Meeting PacketAGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, February 10, 2014
City Hall, Council Chambers
Meeting No. 03-14
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
1. Acknowledgement of Maplewood Residents Serving the Country.
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep all
discussions civil as we work through difficult issues tonight. If you are here for a Public
Hearing or to address the City Council, please familiarize yourself with the Policies and
Procedures and Rules of Civility, which are located near the entrance. Before addressing
the council, sign in with the City Clerk. At the podium please state your name and
address clearly for the record. All comments/questions shall be posed to the Mayor and
Council. The Mayor will then direct staff, as appropriate, to answer questions or respond
to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of January 27, 2014 City Council Workshop Minutes
2. Approval of January 27, 2014 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
None
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1. Approval of Claims
2. Approval of Transfers from Tax Increment Funds for 2013
3. Approval of 2013 Transfers and Budget Adjustments
4. Approval of Resolution Directing Modification of Existing Construction Contract, Change
Order 4 with Derau Construction, Police Department Expansion Project - Phase 1
5. Approval of the 2013 Planning Commission Annual Report
6. Approval of a Revision to the Planning Commission Rules of Procedure
7. Approval of the 2013 Community Design Review Board Annual Report
8. Approval of Waterfest Sponsorship
9. Approval of Cramer Special Assessment Settlement Agreement, TH 36/English Street
Interchange Improvements, City Project 09-08
10. Approval of Revision to Section 8 Rules of Procedures for City Council and City Council
Meetings
11. Approval of Contract with Pyrotechnic Display for July 4, 2014 Fireworks
12. Approval for Police Department to Accept Donation from Schmelz Countryside
13. Approval of Resolution for Final Payment and Acceptance of Project, Police Department
Expansion Project – Phase 1
H. PUBLIC HEARINGS
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Approval of Penalty for Tobacco Compliance Failure – A1 Liquor, 19 Century Avenue
2. Approval of Resolution for a Lawful Gambling Premise Permit for the Loyal Order of
Moose, Inc at the Maplewood Moose Lodge No. 963, 1946 N English St
3. TH36/English Street Improvements, City Project 09-08, Property Acquisition Settlement
Discussions for 2228 Maplewood Drive
a. Declaration of Intent to Consider Closed Session per §13D.05 subd.3
K. AWARD OF BIDS
None
L. VISITOR PRESENTATIONS
M. ADMINISTRATIVE PRESENTATIONS
1. Council Calendar Update
N. COUNCIL PRESENTATIONS
O. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon request. The
request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to
make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings
– elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep
emotions in check and use respectful language.
January 27, 2014
City Council Workshop Minutes
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MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:00 P.M. Monday, January 27, 2014
Council Chambers, City Hall
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 5:03 p.m. by Mayor Slawik.
B. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
C. APPROVAL OF AGENDA
Councilmember Cardinal moved to approve the agenda as submitted.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
D. UNFINISHED BUSINESS
None
E. NEW BUSINESS
1. Presentation on Council Security
a. Declaration of Intent to Consider Closed Session per § 13D.05
Councilmember Juenemann moved to close the meeting.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
City Attorney Kantrud summarized the closed session and reported that the meeting was
closed per MN State Statute 13D.05 to discuss security issues.
2. Presentation from Ramsey County on Economic Prosperity
Heather Worthington, Deputy Ramsey County Manager addressed the council and gave
the report on the Economic Prosperity of Ramsey County and answered questions of the
council.
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3. Presentation from Saint Paul Area Chamber of Commerce on Maplewood
Strategic Business Assessment
Jonathan Weinhagen from the Saint Paul Area Chamber of Commerce addressed the
council and gave the report on the Strategic Business Assessment of Maplewood and
answered questions of the council.
F. ADJOURNMENT
Mayor Slawik adjourned the meeting at 6:25 p.m.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, January 27, 2014
Council Chambers, City Hall
Meeting No. 02-14
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:03 p.m. by Mayor Slawik.
B. PLEDGE OF ALLEGIANCE
Troup 461 led the Pledge of Allegiance.
Colin and Al from Boy Scout Troop 461 from Presentation Church and School in
Maplewood addressed the council to thank them for grants received from the Charitable
Gambling Fund.
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
N1 Fire Hydrants
N2 Council Member’s Committees
Councilmember Koppen moved to approve the agenda as amended.
Seconded by Councilmember Cardinal Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of January 13, 2014 City Council Meeting Minutes
Councilmember Koppen moved to approve the January 13, 2014 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Resolution of Appreciation for Kim Facile – Ramsey/Washington Suburban Cable
Commission
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Mayor Slawik thanked Ms. Facile for her service to the City of Maplewood then read the
Resolution of Appreciation.
Councilmember Juenemann moved to approve the Resolution of Appreciation for Kim
Facile.
Resolution 14-1-1027
Resolution of Appreciation
WHEREAS, Kim Facile has been a member of the Ramsey/Washington
Suburban Cable Commission since 2006, and has served faithfully in that capacity; and
WHEREAS, Kim has freely given of her time and energy, without compensation,
for the betterment of the City of Maplewood; and
WHEREAS, Kim has served as an Officer for the Commission and chaired the
Public Access Advisory Committee and Local Programming Committee while also
serving on numerous other committees including the Nominating Committee and
Franchise Renewal Committee; and
WHEREAS, Kim has shown sincere dedication to her duties and has consistently
contributed her leadership, time and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Kim Facile is hereby extended our gratitude
and appreciation for her dedicated service.
Passed by the Maplewood City Council on January 27, 2014
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Review of Commission & Board Reappointment Assessments
a. Resolution for Reappointment
City Manager Ahl gave the staff report.
Councilmember Cardinal moved to approve the Resolution for Reappointment to the
Community Design Review Board, Heritage Preservation Commissions, Human Rights
Commission, and Parks & Recreation Commission.
Resolution 14-1-1028
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
Hereby appoints the following individuals, who the Maplewood City Council has
reviewed, to serve on the following commissions:
Community Design Review Board
Matt Ledvina, term expires 4/30/2017
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Heritage Preservation Commission
Brenda Rudberg, term expires 4/30/2017
John Gaspar, term expires 4/30/2017
Human Rights Commission
Jon Brandt, term expires 5/1/2017
Sarah Deeny, term expires 5/1/2017
Park & Recreation Commission
Craig Brannon, term expires 4/30/2017
Terri Mallet, term expires 4/30/2017
Nikki Villavicencio, term expires 4/30/2017
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
G. CONSENT AGENDA
Councilmember Juenemann called for a brief question for agenda items G5 and G6.
Councilmember Juenemann moved to approve agenda item G1-G19.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$ 173,863.87 Checks # 91611 thru # 91644
dated 12/31/13
$ 360,823.17 Disbursements via debits to checking account
dated 12/23/13 thru 12/27/13
$ 627,175.07 Checks # 91647 thru # 91688
dated 01/07/14
$ 190,958.59 Disbursements via debits to checking account
dated 12/30/13 thru 01/03/14
$ 501,353.14 Checks # 91689 thru # 91750
dated 01/07/14 thru 01/15/14
$ 371,121.85 Disbursements via debits to checking account
dated 01/06/14 thru 01/10/14
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$ 246,543.52 Checks # 91751 thru # 91817
dated 01/21/14
$ 259,799.40 Disbursements via debits to checking account
dated 01/13/14 thru 01/17/14
$ 2,731,638.61 Total Accounts Payable
PAYROLL
$ 516,093.71 Payroll Checks and Direct Deposits dated 01/03/14
$ 821.50 Payroll Deduction check # 9989747 thru # 9989748 dated 01/03/14
$ 650,745.65 Payroll Checks and Direct Deposits dated 01/17/14
$ 1,321.65 Payroll Deduction check # 9989780 thru # 9989784 dated 01/17/14
$ 1,168,982.51 Total Payroll
$ 3,900,621.12 GRAND TOTAL
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval to Purchase Lockers for Police Department Expansion Project
Councilmember Juenemann moved to approve the purchase of lockers for the Police
Department Expansion Project in the amount of $68,555.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Approval of 2014 Service Agreement between City of Maplewood and
Financial Concepts, Inc. (FCI)
Councilmember Juenemann moved to approve the 2014 Service Agreement with
Financial Concepts, Inc.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
4. Approval of a Conditional Use Permit Review, LaMettry Collision Auto
Repair, 2951 Maplewood Drive
Councilmember Juenemann moved to approve to review the Conditional Use Permit
again only if a problem arises or if changes are proposed.
Seconded by Councilmember Koppen Ayes – All
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The motion passed.
5. Approval of a Conditional Use Permit Review, Woodland Hills Church, 1740
Van Dyke Street
City Planner Martin addressed and answered questions of the council.
Councilmember Juenemann moved to approve to review the Conditional Use Permit for
Woodland Hills Church again only if a problem arises or if changes are proposed.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
6. Approval of a Conditional Use Permit Review, Midwest Grounds
Maintenance Company, 1949 Atlantic Street
City Planner Martin addressed and answered questions of the council.
Councilmember Juenemann moved to approve the Conditional Use Permit for 1949
Atlantic Street and review again in January 2017 to ensure completion of the required
parking lot pavement.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
7. Approval of a Conditional Use Permit Review, Commercial Truck Parking
and Storage, 1003 Century Avenue North
Councilmember Juenemann moved to approve to review the Conditional Use Permit for
1003 Century Avenue North again only if a problem arises or if changes are proposed.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
8. Approval of a Resolution of Support for Ramsey County’s Request for
TCAAP Road Improvements at 35W/Highway96 and 35W/County Road H
Councilmember Juenemann moved to approve the Resolution of Support for Ramsey
County’s Request for TCAAP Road Improvements at 35W/Highway 96 and 35W/County
Road H.
Resolution 14-1-1029
Resolution of Support for Ramsey County’s Request for
TCAAP Road Improvements at 35W/Highway 96 and 35W/County Road H
WHEREAS, 430 acres of the Twin Cities Army Ammunition Plant (TCAAP) site
have been purchased by Ramsey County from the United States Government for
pollution remediation and redevelopment ; and
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WHEREAS, The City of Arden Hills has partnered with Ramsey County to best
determine future land uses that will serve residents of the City and region well into the
future, and
WHEREAS, Redevelopment of this site will build new tax base, create living
wage jobs, and meet regional housing goals; and
WHEREAS, To assure the development of this site in a timely manner, $35
million is needed from State funds for improvements to the interchanges at I-35W/CSAH
96, I-35/County Road H and a new intersection at Highway 96 and interior spine road on
the TCAAP site, and
WHEREAS, the bridge at 35W/Hwy. 96, and the Interchange/Bridge at 35W and
County Road H are slated for maintenance in the 2015 and 2016 MnDOT capital
improvement plan, and
WHEREAS, These improvements will benefit the cities of Arden Hills,
Moundsview, Shoreview, New Brighton as well as large and small employers in the
burgeoning “medical alley” corridor in the vicinity of 35W and 694, and
WHEREAS, the 694/35W Corridor already supports more than 37,000 jobs,
making it a major economic engine for the East Metro, and
WHEREAS, these improvements will benefit commuters throughout the region,
Now Therefore, Be it
RESOLVED, The City of Maplewood supports these important roadway
improvements and urges our legislative and state leaders to support Ramsey County’s
request for $35 million for the important capacity and safety improvements to these two
interchanges.
The Maplewood City Council approved this resolution on January 27, 2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
9. Approval of Resolution Supporting Washington County Request for State
Bond Funds for Gateway Corridor Project
Councilmember Juenemann moved to approve the Resolution Supporting the
Washington County request of $5,000,000 in State Bond Funds for the Gateway
Corridor.
Resolution 14-1-1030
Resolution Supporting the Washington County Request for $5,000,000 in
State Bond Funds for the Gateway Corridor
WHEREAS, the Gateway Corridor Commission (Commission) was established in
March of 2009 to address transportation needs in the I-94 Corridor; and
WHEREAS, the City of Maplewood is an active Member on the Commission; and
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WHEREAS, the Gateway Corridor is the principal east/west transportation route
through Ramsey and Washington Counties connecting St. Paul to the eastern
metropolitan area; and
WHEREAS, the Gateway Corridor is an identified Regional Transitway; and
WHEREAS, the Gateway Corridor is experiencing robust employment and
population growth; and
WHEREAS, the Gateway Corridor connects the eastern metropolitan area to the
region's transit system via Union Depot and will provide economic development
opportunities and is a critical link for employees commuting to their workplace; and
WHEREAS, the Commission has finalized an Alternatives Analysis (AA) that
preliminarily examined mode, ridership, alignment, and costs for a future transitway
generally following the I-94 corridor; and
WHEREAS, the next step in the development of this transitway will be the
completion of a Draft Environmental Impact Statement (Draft EIS) which began in 2013;
and
WHEREAS, a locally preferred alternative (LPA) will be officially adopted as part
of the Draft EIS process; and
WHEREAS, Washington County and Ramsey County Regional Railroad
Authorities have committed to fully fund the DEIS; and
WHEREAS, additional resources will be needed to advance the transitway
through preliminary engineering and construction; and
WHEREAS, Washington County is requesting $5,000,000 in state bond funds for
preliminary engineering work following the selection of the locally preferred alternative
for the Gateway Corridor; and
WHEREAS, the City of Maplewood recognizes that the $5,000,000 is a down
payment on the State’s overall investment in the Gateway Corridor.
NOW THEREFORE, BE IT RESOLVED, that the City of Maplewood hereby
supports Washington County’s request for the State of Minnesota to provide $5,000,000
in state bond funds to Washington County for preliminary engineering work post the
locally preferred alternative decision and/or New Starts submittal application preparation
for the Gateway Corridor, based on the recommendations from the AA study and Draft
EIS.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
10. Approval of Purchase of Cushman Turf Truckster
Councilmember Juenemann moved to approve the purchase of the Cushman Turf
Truckster from TurfWerks under the Municipal Bid Assist program (MN State Contract
#62405). The total cost including delivery and training is $19,790.
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Seconded by Councilmember Koppen Ayes – All
The motion passed.
11. Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order No. 1, East Metro Public Safety Training Center,
Bid Package 5, City Project 09-09
Councilmember Juenemann moved to approve the Resolution Directing Modification of
Existing Construction Contract, Change Order No. 1, for the East Metro Public Safety
Training Center, Bid Package 5, City Project 09-09.
Resolution 14-1-1031
Directing Modification of Existing Construction Contract
Project 09-09, BID Package 5, Change Order No. 1
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Improvements Project 09-09, East Metro Public Safety Training Center Phase I
Bid Package 5 Improvements, and has let a construction contract pursuant to Minnesota
Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 09-09, Change Order No. 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1. The mayor and city engineer are hereby authorized and directed to modify the
existing contract by executing said Change Order No. 1 which is an increase of
$7,580.50
The revised contract amount is $1,525,580.50.
Adopted by the Maplewood City Council on this 27th day of January 2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
12. Approval of East Metro Public Safety Training Center Phase I Bid Package
1 Improvements, City Project 09-09
a. Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order No. 2
b. Approval of Resolution Approving Final Payment and Acceptance of
Project
Councilmember Juenemann moved to approve the Resolution Directing Modification of
Existing Construction Contract, Change Order No. 2; and the Resolution Approving Final
Payment and Acceptance of Project for the East Metro Public Safety Training Center
Phase 1 Bid Package 1 Improvements, City Project 09-09.
Resolution 14-1-1032
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Directing Modification of Existing Construction Contract
Project 09-09, Change Order No. 2
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Improvements Project 09-09, East Metro Public Safety Training Center Phase I
Bid Package 1 Improvements, and has let a construction contract pursuant to Minnesota
Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 09-09, Change Order No. 2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
2. The mayor and city clerk are hereby authorized and directed to modify the existing
contract by executing said Change Order No. 2 which is an increase of $3,990.00.
The revised contract amount is $571,877.50.
Adopted by the Maplewood City Council on this 27th day of January 2014.
Resolution 14-1-1033
Approving Final Payment and Acceptance of Project
WHEREAS, the City Engineer for the City of Maplewood has determined that the
East Metro Public Safety Training Center, Phase 1 Bid Package 1 Improvements, City
Project 09-09, is complete and recommends acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that Bid Package 1 for City Project 09-09 is complete and
maintenance of these improvements is accepted by the city; and the final construction
cost is $571,877.50. Final payment to Park Construction Company and the release of
any retainage or escrow is hereby authorized.
Adopted by the Maplewood City Council on this 27th day of January 2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
13. Approval of Bartelmy Lane Sidewalk Easement, Bartelmy-Meyer Area
Improvements, City Project 11-14
Councilmember Juenemann moved to approve the Bartelmy Lane Sidewalk Easement,
Bartelmy-Mayer Area Improvements, City Project 11-14; and authorize the Mayor and
City Manager to sign the document signifying Council approval.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
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14. Approval of Resolution Supporting the 2014 Safe Routes to School
Infrastructure Grant Application, County Road B Trail and Safety
Improvements, City Project 14-02
Councilmember Juenemann moved to approve the Resolution Supporting the 2014 Safe
Routes to School Infrastructure Grant Application, City Project 14-02.
Resolution 14-1-1034
CITY COUNCIL OF MAPLEWOOD, MN
RESOLUTION SUPPORTING THE 2014 SAFE ROUTES TO SCHOOL
INFRASTRUCTURE GRANT APPLICATION
WHEREAS, the Minnesota Department of Transportation (MnDOT) administers
the Safe Routes to School (SRTS) grants program which provides federal funding for
projects to improve safety conditions and promote K-8 students walking and biking to
school, and
WHEREAS, the City of Maplewood has established the vision of providing an off-
street multi-use trail along County Road B and has begun constructing portions of this
trail in conjunction with Ramsey County, and
WHEREAS, the City wishes to continue the County Road B trail by constructing a
segment between Birmingham Street and Van Dyke Street, and
WHEREAS, the project would also include the construction of approximately 250
feet of sidewalk along the east side of White Bear Avenue to connect with an existing
sidewalk at Burke Avenue East, and
WHEREAS, this trail and sidewalk segment will enhance safety conditions for
children walking and biking to Weaver Elementary School and John Glenn Middle
School which are in this segment of County Road B, and
WHEREAS, City staff have coordinated with representatives of Weaver
Elementary School, John Glenn Middle School, and Ramsey County regarding the trail
project and associated SRTS Infrastructure grant application, and
WHEREAS, the proposed trail segment aligns well with the goals of the SRTS
funding program, and
WHEREAS, Federal Highway Administration (FHWA) requires that states agree
to operate and maintain facilities constructed with federal transportation funds for the
useful life of the improvement and not change the use of right-of-way or property
ownership acquired without prior approval from FHWA; and
WHEREAS, SRTS projects receive federal funding and MnDOT has determined
that for projects implemented with SRTS funds, this requirement should be applied to the
project proposer.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINESOTA, that:
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1. The City Council of Maplewood supports the identified SRTS grant application
and agrees to assume full responsibility for the operation and maintenance of the
SRTS trail along County Road B between Birmingham Street and Van Dyke
Street and sidewalk east of White Bear Avenue between County Road B and the
existing sidewalk at Burke Avenue East.
Adopted by the Maplewood City Council on this 27th day of January 2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
15. Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order No. 5, TH 36/English Street Interchange
Improvements, City Project 09-08
Councilmember Juenemann moved to approve the Resolution Directing Modification of
Existing Construction Contract, Change Order No. 5, TH 36/English Street
Improvements, City Project 09-08.
Resolution 14-1-1035
Directing Modification of Existing Construction Contract
Project 09-08, Change Order No. 5
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Improvements Project 09-08, Highway 36/English Street Interchange
Improvements, and has let a construction contract pursuant to Minnesota Statutes,
Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 09-08, Change Order No. 5 and,
WHEREAS, the contractor, Forest Lake Contracting, Inc., has requested, by
written notice, a reduction in contract retainage,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1. The mayor and city engineer are hereby authorized and directed to modify the
existing contract by executing said Change Order No. 5 which is an increase of
$1,954,221.04.
2. The retainage within the construction contract is hereby authorized to be reduced, at
the discretion of the City Engineer, from 5% to 1%.
The revised contract amount is $19,001,387.82
Adopted by the Maplewood City Council on this 27th day of January 2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
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16. Approval of Joint Powers Agreement with the City of Mahtomedi for
Operation of Mahtomedi Beach
Councilmember Jueneman moved to approve the Joint Powers Agreement with the City
of Mahtomedi for Operation of Mahtomedi Beach operations beginning in 2014 through
2016.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
17. Approval of the Parks and Recreation Master Plan Update Community
Study
Councilmember Juenemann moved to approve the Parks and Recreation Master Plan
Community Study.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
18. Approval of a Resolution Accepting Donation to Maplewood Nature Center
Councilmember Juenemann moved to approve the Resolution Accepting Donation to the
Maplewood Nature Center in the amount of $60.00 in remembrance of former volunteer
Dotty Lane.
Resolution 14-1-1036
Acceptance of Donation
WHEREAS the City of Maplewood and the Parks and Recreation Department
has received a donation of $60.00 in memory of former volunteer Dotty Lane.
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council
authorizes the City of Maplewood Parks and Recreation Department to accept this
donation.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
19. Approval of a Temporary Lawful Gambling Permit for the Minnesota
Waterfowl Association East Metro Chapter, 1946 English Street
Councilmember Juenemann moved to approve a Temporary Lawful Gambling Permit for
the Minnesota Waterfowl Association East Metro Chapter for their East Metro Chapter
Banquet on April 17, 2014 at 1946 English Street.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
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H. PUBLIC HEARING
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
None
K. AWARD OF BIDS
1. East Metro Public Safety Training Center, City Project 09-09, Approval of
Resolution Receiving Bids and Awarding Contract for Burn Room Thermal Liner
Public Works Director/City Engineer Thompson gave the staff report. Fire Chief Lukin
gave additional information.
Councilmember Juenemann moved to approve the Resolution for the East Metro Public
Safety Training Center, City Project 09-09, Receiving Bids and Awarding a Contract to
WHP Training towers in the amount of $169,144 for the Base Bid and Alternate 1 for the
Burn Room Thermal Liner.
Resolution 14-1-1037
Receiving Bids and Awarding Contract
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that the Base Bid and Alternate 1 of WHP Training
towers in the amount of $169,144, is the lowest responsible bid for the East
Metro Public Safety Training Center: Bid Package 5 - Burn Room Thermal Liner
– City Project 09-09, and the mayor and city manager are hereby authorized and
directed to enter into a contract with said bidder for and on behalf of the city.
The finance director is hereby authorized to make the financial transfers
necessary to implement the financing plan for the project as previously approved
by council.
Adopted by the council on this 27th day of January 2014
Seconded by Councilmember Koppen Ayes – All
The motion passed.
L. VISITOR PRESENTATION
1. Bob Zick, North St. Paul Resident
2. Mark Bradley, Maplewood Resident
3. John Wykoff, Maplewood Resident
M. ADMINISTRATIVE PRESENTATIONS
Council Packet Page Number 15 of 78
E2
January 27, 2014
City Council Meeting Minutes
14
1. Council Calendar Update
City Manager Ahl gave the staff report.
N. COUNCIL PRESENTATIONS
1. Fire Hydrants
Councilmember Juenemann requested residents to shovel out the fire hydrant if they
have one in their yard.
2. Council Member’s Committees
Mayor Slawik requested that council members address some of the issues and
discussions that are held at the commissions and boards that they each represent during
Council Presentations to keep all members of the council informed.
O. ADJOURNMENT
Councilmember Koppen moved to adjourn the meeting.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
Mayor Slawik adjourned the meeting at 7:42 p.m.
Council Packet Page Number 16 of 78
S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\02-10-2014\COUNCIL REPORTS\EXCEL-WORD FILES\G1 AprClms - 01-24 and 01-
31.xlsx
TO:Chuck Ahl, City Manager
FROM:Gayle Bauman, Finance Director
DATE:
SUBJECT:Approval of Claims
332,635.71$ Checks # 91818 thru # 91855
dated 01/27/14 thru 01/28/14
466,681.10$ Disbursements via debits to checking account
dated 01/21/14 thru 01/24/14
2,383,610.58$ Checks # 91859 thru # 91904
dated 02/04/14
8,092,460.47$ Disbursements via debits to checking account
dated 01/27/14 thru 01/31/14
11,275,387.86$ Total Accounts Payable
567,765.39$ Payroll Checks and Direct Deposits dated 01/31/14
390.00$ Payroll Deduction check # 9989819
dated 01/31/14
568,155.39$ Total Payroll
11,843,543.25$ GRAND TOTAL
Attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
MEMORANDUM
February 10, 2014
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and
authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
G1
Council Packet Page Number 17 of 78
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Check Description Amount
91818 02464 FUNDS FOR ATMS 10,000.00
91819 00120 MCC POOL CHEMICALS 1,024.93
00120 MCC POOL CHEMICALS 249.31
91820 00519 REPAIR BOOM ASSEMBLY 6,627.65
91821 00585 NET BILLABLE TICKETS - DEC 165.40
00585 ANNUAL FEE 2014 100.00
91822 04206 ATTORNEY SRVS FEES/RENT - FEB 15,766.67
91823 04944 ADD'L SUBWAY ORDERS DECEMBER 557.89
91824 02728 PROJ 11-14 PROF SRVS THRU 12/30 366.42
91825 05311 REFEREE SERVICES - JAN 520.00
91826 00985 WASTEWATER - FEBRUARY 230,271.57
91827 01085 MONTHLY PREMIUM - JANUARY 3,180.20
91828 01337 RECORDING FEES 138.00
01337 PROJ 12-14 RECORDING CHARGE 66.00
91829 05305 CONTRACT 500-0371999 508.73
05305 CONTRACT 500-0380041 109.02
05305 CONTRACT 500-0373496 74.35
05305 CONTRACT 500-0349366 70.06
91830 01798 CONTRACT DIESEL FUEL - JANUARY 9,881.10
91831 03313 MSDS MGMT SRVS & HOTLINE ACCESS 3,000.00
91832 00412 REGISTRATION FEE 600.00
91833 00003 ESCROW GORDON 2401 HIGHWOOD 3,288.03
91834 00003 ESCROW REL SWANSON 1683 ABEL ST N 2,750.27
91835 00003 ESCROW WOODS 2627 BROOKVIEW 2,734.04
91836 00003 ESCROW WAYNE HOMES 610 MCKNIGHT 2,182.05
91837 00003 ESCROW WISDOM BLDS 2263 TILSEN 1,647.07
91838 00003 ESCROW REL R ANDERSON 2730 CARVER 1,114.49
91839 00003 ESCROW MAGELLAN OPEN CUT LINWOOD 1,085.64
91840 03725 PROJ 09-09 AD FOR BID PUB CHG 108.45
91841 05313 PD BUSINESS CARD ORDER 194.35
91842 01897 ESCROW RELEASE 1961 CO RD C 1,085.84
91843 00827 BUILDERS RISK INS 2014 1,398.00
91844 00857 PATROL ONLINE TRAINING SUB 2,295.00
91845 00910 MEMBERSHIP FEE 50.00
91846 04029 ESCROW REL - ENG ESCROW 9,569.95
91847 00986 MONTHLY SAC - DECEMBER 14,463.90
91848 05200 INSTRUCTION FOR V-BALL CLINIC 320.00
91849 01175 MONTHLY UTILITIES - DECEMBER 3,058.83
91850 04964 ACUPUNCTURE SESSIONS - DEC 30.00
91851 00396 HAZARDOUS MATERIALS STORAGE FEE 25.00
91852 00006 REFUND T GALLIVAN HP BENEFIT 100.00
91853 00006 REFUND G ROGNESS MEMBERSHIP 87.72
91854 05320 POLICE OFFICER BADGES 1,011.62
91855 03317 ESCROW RELEASE 1693 JESSIE ST 758.1601/28/2014 WOODLUND HOMES
332,635.71
38 Checks in this report.
01/28/2014 SILVER FIT
01/28/2014 SILVER FIT
01/28/2014 SUN BADGE CO
01/28/2014 CITY OF NORTH ST PAUL
01/28/2014 POINTS TO HEALTH LLC
01/28/2014 MN DEPT OF PUBLIC SAFETY
01/28/2014 MEER CONSTRUCTION, INC.
01/28/2014 METROPOLITAN COUNCIL
01/28/2014 MN VOLLEYBALL HEADQUARTERS
01/28/2014 L M C I T
01/28/2014 LEAGUE OF MINNESOTA CITIES
01/28/2014 M S S A
01/28/2014 FINANCE AND COMMERCE, INC.
01/28/2014 GRAPHIC DESIGN, INC.
01/28/2014 KRAUS-ANDERSON CONSTRUCTION CO
01/28/2014 ESCROW REFUND
01/28/2014 ESCROW REFUND
01/28/2014 ESCROW REFUND
01/28/2014 ESCROW REFUND
01/28/2014 ESCROW REFUND
01/28/2014 ESCROW REFUND
01/28/2014 DAMARCO SOLUTIONS LLC
01/28/2014 DONALD SALVERDA & ASSOCIATES
01/28/2014 ESCROW REFUND
01/28/2014 TOSHIBA FINANCIAL SERVICES
01/28/2014 TOSHIBA FINANCIAL SERVICES
01/28/2014 YOCUM OIL CO.
01/28/2014 RAMSEY COUNTY-PROP REC & REV
01/28/2014 TOSHIBA FINANCIAL SERVICES
01/28/2014 TOSHIBA FINANCIAL SERVICES
01/28/2014 METROPOLITAN COUNCIL
01/28/2014 MN LIFE INSURANCE
01/28/2014 RAMSEY COUNTY-PROP REC & REV
01/28/2014 HILLCREST VENTURES LLC
01/28/2014 KIMLEY-HORN & ASSOCIATES INC
01/28/2014 WILLIE MCCRAY
01/28/2014 GOPHER STATE ONE-CALL
01/28/2014 H A KANTRUD
01/28/2014 AQUA LOGIC INC
01/28/2014 AQUA LOGIC INC
01/28/2014 FLEXIBLE PIPE TOOL CO.
01/22/2014 US BANK
01/28/2014 GOPHER STATE ONE-CALL
Check Register
City of Maplewood
01/23/2014
Date Vendor
G1, Attachment 1
Council Packet Page Number 18 of 78
S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\02-10-2014\COUNCIL REPORTS\EXCEL-WORD FILES\G1 AprClms - 01-24
and 01-31.xlsx
Settlement
Date Payee Description Amount
1/21/2014 MN State Treasurer Drivers License/Deputy Registrar 14,526.94
1/21/2014 MN Dept of Revenue Fuel Tax 1,161.38
1/21/2014 MN Dept of Revenue Sales Tax 9,451.00
1/21/2014 U.S. Treasurer Federal Payroll Tax 130,703.66
1/21/2014 P.E.R.A.P.E.R.A.97,398.04
1/21/2014 ING - State Plan Deferred Compensation 46,217.72
1/21/2014 MidAmerica - ING HRA Flex plan 23,777.48
1/22/2014 MN State Treasurer Drivers License/Deputy Registrar 27,848.24
1/22/2014 Pitney Bowes Postage 2,985.00
1/22/2014 MN State Treasurer State Payroll Tax 26,909.75
1/23/2014 MN State Treasurer Drivers License/Deputy Registrar 42,308.17
1/24/2014 MN State Treasurer Drivers License/Deputy Registrar 41,625.20
1/24/2014 Optum Health DCRP & Flex plan payments 1,768.52
466,681.10
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1, Attachment 1
Council Packet Page Number 19 of 78
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Check Description Amount
91859 03727 REMOVAL OF REFLECTIVE SHEETING 653.24
91860 02149 MARKETING & ADVERTISING - JAN 4,000.00
91861 01949 CANDIDATE SCREENING-FIREFIGHTERS 1,500.00
91862 04193 FORFEITED VEHICLE STORAGE - NOV 3,200.00
04193 FORFEITED VEHICLE STORAGE - DEC 2,350.00
91863 04316 AUTO PAWN SYSTEM - DEC 633.60
91864 01337 FLEET SUPPORT FEE - JAN 414.96
91865 01409 ENGINEERING CONSULTING FEES 20,455.49
91866 02274 SPRINT SRVS 12/15/13 - 01/14/14 5,438.89
91867 01615 REPAIR WORK MCC POOL AREA 12,962.77
91868 01190 ELECTRIC & GAS UTILITY 17,648.13
01190 ELECTRIC & GAS UTILITY 14,954.62
01190 ELECTRIC & GAS UTILITY 2,186.88
91869 05324 RETAINER FEE/ADD'L WORK - JAN 1,375.00
91870 00036 CHARITABLE GAMB - MN SO/MONARCHS 1,400.00
91871 04155 ANNUAL FEE FOR WEBSITE SERVICE 10,885.14
91872 03881 ESCROW RELEASE 2214 WOODLYNN 1,053.04
91873 03658 REIMB FOR MILEAGE 5/18 - 12/31 81.81
91874 05325 MCC SHOW MAY 17 DOWN PMT 2,000.00
91875 00453 REGISTRATION FEE SEMINAR FEB 6-7 270.00
91876 04993 PAINT LIGHT TOWER 500.00
91877 05309 MCC WALKIE TALKIE FCC REQUIREMENT 119.00
91878 03597 REIMB FOR MILEAGE 12/10 - 1/21 13.84
91879 05014 DEPOSIT FOR JULY 4TH EVENT 800.00
91880 05328 NEW ID CARD MAKER & PROGRAM 5,201.70
05328 NEW ID CARD MAKER & PROGRAM -345.97
91881 04098 REIMB FOR IPHONE CASE 1/14 18.98
91882 05329 LICENSE RENEWAL 150.00
91883 00910 MEMBERSHIP RENEWAL 50.00
91884 00922 HYDRANT FLAGS FOR UTILITY DEPT 1,503.65
91885 03818 REFUND FOR TRANS MEDIC PATIENT 1,781.16
91886 00134 ANNUAL DUES 2014 10,648.00
91887 00983 LEASE PMT 1/15 - 2/15 453.00
91888 01060 CHIEFS MEMBERSHIP DUES 293.00
91889 01115 ANNUAL DUES 9,766.25
91890 01175 FIBER OPTIC ACCESS CHG - JAN 1,000.00
91891 00001 REFUND R IRABOR SWIM 18.00
91892 03201 REIMB FOR DAMAGES 1,264.82
91893 01418 CONCESSIONS 273.06
01418 SENIOR SUPPLIES AND CONCESSIONS 199.28
01418 REFRESHMENTS - SWEARING IN 145.45
01418 CAKE FOR DEPARTING MAYOR/COUNCIL 52.52
91894 03879 EMS FEES - FEB 738.67
91895 00006 REFUND MANOS MEMBERSHIP 564.28
91896 00006 REFUND G HAFT MEMBERSHIP 247.73
91897 00006 REFUND JONES MEMBERSHIP 134.99
91898 00006 REFUND DUFNER MEMBERSHIP 103.35
91899 02086 ANNUAL DUES FOR SPACC 450.00
91900 01566 REIMB FOR FF-LICENSE (STATE)75.00
91901 01691 K-9 DUES 150.00
91902 02879 NOTARY COMMISSION RECORDING 20.00
91903 05327 FIBER OPTIC LOCATE SRVS 1,390.80
91904 00526 PROJ 09-08 HWY 36/ENGLISH PMT#14 2,242,366.45
02/04/2014 ZAYO GROUP LLC
02/04/2014 U S POLICE CANINE ASSN INC
02/04/2014 WASHINGTON COUNTY
2,383,610.58
46 Checks in this report.
02/04/2014 SILVER FIT
02/04/2014 ST PAUL AREA CHAMBER OF COMM
02/04/2014 RON SVENDSEN
02/04/2014 SILVER FIT
02/04/2014 SILVER FIT
02/04/2014 SILVER FIT
02/04/2014 SAM'S CLUB DIRECT
02/04/2014 SAM'S CLUB DIRECT
02/04/2014 SANSIO
02/04/2014 JOHN OPHEIM
02/04/2014 SAM'S CLUB DIRECT
02/04/2014 SAM'S CLUB DIRECT
02/04/2014 MUNICIPAL LEGISLATIVE COMM
02/04/2014 CITY OF NORTH ST PAUL
02/04/2014 ONE TIME VENDOR
02/04/2014 METRO CITIES
02/04/2014 METRO SALES INC
02/04/2014 MN STATE FIRE CHIEFS ASSOC
02/04/2014 M S S A
02/04/2014 MAILE ENTERPRISES INC
02/04/2014 MEDICA
02/04/2014 IDENTISYS INC.
02/04/2014 NICHOLAS KREKELER
02/04/2014 M B F T E
02/04/2014 MARY JO HOFMEISTER
02/04/2014 ICABOD PRODUCTIONS LLC
02/04/2014 IDENTISYS INC.
02/04/2014 EHLERS & ASSOCIATES, INC.
02/04/2014 ELITE-CUSTOM TRANSPORTERS &
02/04/2014 FEDERAL LICENSING INC.
02/04/2014 CORNERSTONE CONCRETE
02/04/2014 CHARLES DEAVER
02/04/2014 DEUCES WILD, LLC
02/04/2014 CHRISTIE BERNARDY
02/04/2014 CHARITABLE GAMBLING
02/04/2014 CIVICPLUS
XCEL ENERGY
02/04/2014 XCEL ENERGY
02/04/2014 S E H
02/04/2014 SPRINT
02/04/2014 THERMO-DYNE, INC.
Check Register
City of Maplewood
02/03/2014
Date Vendor
02/04/2014 ADVANCED WATERJET TECH INC
02/04/2014 FOREST LAKE CONTRACTING INC
02/04/2014 MIDAMERICA AUCTIONS, INC.
02/04/2014 CITY OF MINNEAPOLIS RECEIVABLES
02/04/2014 RAMSEY COUNTY-PROP REC & REV
02/04/2014 HEIDI CAREY
02/04/2014 GARY L FISCHLER & ASSOC PA
02/04/2014 MIDAMERICA AUCTIONS, INC.
02/04/2014 XCEL ENERGY
02/04/2014
G1, Attachment 1
Council Packet Page Number 20 of 78
S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\02-10-2014\COUNCIL REPORTS\EXCEL-WORD FILES\G1 AprClms - 01-24 and
01-31.xlsx
Settlement
Date Payee Description Amount
1/27/2014 MN State Treasurer Drivers License/Deputy Registrar 56,209.69
1/27/2014 MN Dept of Natural Resources DNR electronic licenses 1,606.00
1/28/2014 MN State Treasurer Drivers License/Deputy Registrar 21,557.71
1/29/2014 MN State Treasurer Drivers License/Deputy Registrar 15,050.89
1/30/2014 MN State Treasurer Drivers License/Deputy Registrar 21,247.28
1/30/2014 US Bank Bank fees 100.26
1/31/2014 MN State Treasurer Drivers License/Deputy Registrar 21,924.89
1/31/2014 MN Dept of Natural Resources DNR electronic licenses 796.00
1/31/2014 US Bank VISA One Card*Purchasing card items 47,351.89
1/31/2014 US Bank Debt Service payments 7,871,191.18
1/31/2014 Optum Health DCRP & Flex plan payments 765.68
1/31/2014 ICMA (Vantagepointe)Deferred Compensation 4,146.00
1/31/2014 ING - State Plan Deferred Compensation 30,513.00
8,092,460.47
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1, Attachment 1
Council Packet Page Number 21 of 78
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Transaction Date Posting Date Merchant Name Transaction Amount Name
01/21/2014 01/23/2014 VERIZON WRLS N7845-01 $40.16 MARK ALDRIDGE
01/19/2014 01/21/2014 WIRELESS ZONE WZ647 $42.74 LONN BAKKE
01/14/2014 01/16/2014 PAPER PLUS-ROS00108803 $217.39 REGAN BEGGS
01/14/2014 01/16/2014 PAPER PLUS-ROS00108803 $383.79 REGAN BEGGS
01/14/2014 01/16/2014 PAPER PLUS-ROS00108803 $374.40 REGAN BEGGS
01/14/2014 01/16/2014 PAPER PLUS-ROS00108803 $592.60 REGAN BEGGS
01/14/2014 01/16/2014 PAPER PLUS-ROS00108803 $20.70 REGAN BEGGS
01/16/2014 01/20/2014 WIRELESS ZONE #662 $64.25 STANLEY BELDE
01/21/2014 01/23/2014 KEEPRS INC 2 $67.79 MARKESE BENJAMIN
01/22/2014 01/23/2014 BEST BUY MHT 00000109 $42.84 MARKESE BENJAMIN
01/15/2014 01/16/2014 TARGET 00023135 $21.44 CHAD BERGO
01/21/2014 01/22/2014 APL*APPLE ITUNES STORE $63.63 CHAD BERGO
01/21/2014 01/22/2014 APL*APPLE ITUNES STORE $127.91 CHAD BERGO
01/21/2014 01/22/2014 APL*APPLE ITUNES STORE $127.91 CHAD BERGO
01/23/2014 01/24/2014 BEST BUY MHT 00000109 $161.74 CHAD BERGO
12/11/2013 01/15/2014 WP-SCOACH ETICKET ($164.65)BRIAN BIERDEMAN
12/11/2013 01/15/2014 WP-SCOACH ETICKET ($148.28)BRIAN BIERDEMAN
12/11/2013 01/15/2014 WP-SCOACH ETICKET ($50.08)BRIAN BIERDEMAN
01/13/2014 01/15/2014 STILLWATER VETERINARY $30.00 BRIAN BIERDEMAN
01/16/2014 01/17/2014 PAYPAL *BIZOE2010 $57.98 BRIAN BIERDEMAN
01/17/2014 01/20/2014 STONE MOUNTAIN PET LODG $173.81 BRIAN BIERDEMAN
01/09/2014 01/13/2014 EDUCATIONAL INNOVATIONS $69.85 OAKLEY BIESANZ
01/22/2014 01/23/2014 BEST BUY MHT 00000158 $53.55 RON BOURQUIN
01/14/2014 01/15/2014 INT'L CODE COUNCIL $140.00 JASON BRASH
01/21/2014 01/22/2014 AMERICAN CONCRETE INST.$60.50 JASON BRASH
01/13/2014 01/15/2014 FLAGHOUSE INC $86.99 NEIL BRENEMAN
01/10/2014 01/13/2014 THE GAVEL STORE $57.30 SARAH BURLINGAME
01/11/2014 01/13/2014 OFFICE DEPOT #1090 $4.81 SARAH BURLINGAME
01/13/2014 01/15/2014 OFFICE DEPOT #1090 $70.36 SARAH BURLINGAME
01/15/2014 01/17/2014 OFFICE DEPOT #1090 $58.91 SARAH BURLINGAME
01/15/2014 01/17/2014 OFFICE DEPOT #1090 $19.26 SARAH BURLINGAME
01/17/2014 01/20/2014 FIRST SHRED $176.00 SARAH BURLINGAME
01/20/2014 01/22/2014 KEEPRS INC 2 $9.14 DANIEL BUSACK
01/14/2014 01/15/2014 OREILLY AUTO 00032565 $38.52 JOHN CAPISTRANT
01/23/2014 01/24/2014 BEST BUY MHT 00000109 $42.84 JOHN CARNES
01/15/2014 01/15/2014 INT'L CODE COUNCIL INC $80.00 NICHOLAS CARVER
01/16/2014 01/17/2014 INT'L CODE COUNCIL $140.00 NICHOLAS CARVER
01/10/2014 01/13/2014 HENRIKSEN ACE HARDWARE $25.97 SCOTT CHRISTENSON
01/14/2014 01/15/2014 VIKING ELECTRIC-CREDIT DE $95.87 SCOTT CHRISTENSON
01/17/2014 01/21/2014 TWIN CITY FILTER SERVICE $281.76 SCOTT CHRISTENSON
01/21/2014 01/22/2014 VIKING ELECTRIC-CREDIT DE $9.04 SCOTT CHRISTENSON
01/22/2014 01/23/2014 STATE SUPPLY $197.61 SCOTT CHRISTENSON
01/23/2014 01/24/2014 STATE SUPPLY ($12.30)SCOTT CHRISTENSON
01/16/2014 01/20/2014 WIRELESS TOYBOX - MAPL $42.84 KERRY CROTTY
01/17/2014 01/20/2014 KOHL'S #0052 $44.99 KERRY CROTTY
01/20/2014 01/21/2014 TWIN CITIES TRANS & REC $1,303.38 KERRY CROTTY
01/10/2014 01/13/2014 G&K SERVICES 182 $164.91 CHARLES DEAVER
01/14/2014 01/15/2014 FRATTALLONES WOODBURY AC $55.68 CHARLES DEAVER
01/17/2014 01/20/2014 NORTHERN TOOL EQUIP-MN $7.49 CHARLES DEAVER
01/18/2014 01/20/2014 NORTHERN TOOL EQUIP-MN $2.14 CHARLES DEAVER
01/21/2014 01/23/2014 NORTHERN TOOL EQUIP-MN $1.07 CHARLES DEAVER
01/09/2014 01/13/2014 KEEPRS INC 2 $118.16 JOSEPH DEMULLING
01/14/2014 01/16/2014 VERIZON WRLS N7845-01 $53.55 RICHARD DOBLAR
01/10/2014 01/13/2014 MED FIT SYSTEMS INC $105.00 TOM DOUGLASS
01/17/2014 01/20/2014 CONTINENTAL RESEARCH COR $1,684.34 TOM DOUGLASS
01/21/2014 01/22/2014 HENRIKSEN ACE HARDWARE $3.98 TOM DOUGLASS
G1, Attachment 1
Council Packet Page Number 22 of 78
S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\02-10-2014\COUNCIL REPORTS\EXCEL-WORD FILES\G1 AprClms - 01-24 and 01-31.xlsx
01/22/2014 01/23/2014 THERMO DYNE INC $166.00 TOM DOUGLASS
01/22/2014 01/24/2014 GENERAL PARTS, LLC $223.09 TOM DOUGLASS
01/22/2014 01/24/2014 COMMERCIAL POOL & SPA SUP $138.72 TOM DOUGLASS
12/07/2013 01/15/2014 WP-SCOACH ETICKET ($64.98)MICHAEL DUGAS
12/08/2013 01/15/2014 WP-SCOACH ETICKET ($125.37)MICHAEL DUGAS
01/10/2014 01/13/2014 5.11 TACTICAL $29.91 VIRGINIA ERICKSON
01/09/2014 01/13/2014 THE HOME DEPOT 2801 $1,177.98 LARRY FARR
01/10/2014 01/13/2014 G&K SERVICES 182 $394.96 LARRY FARR
01/10/2014 01/13/2014 G&K SERVICES 182 $727.48 LARRY FARR
01/10/2014 01/13/2014 THE HOME DEPOT 2801 $472.12 LARRY FARR
01/10/2014 01/13/2014 CINTAS 470 $91.30 LARRY FARR
01/13/2014 01/15/2014 THE HOME DEPOT 2801 $223.99 LARRY FARR
01/13/2014 01/15/2014 ADAM'S PEST CONTROL INC $159.49 LARRY FARR
01/13/2014 01/15/2014 ADAM'S PEST CONTROL INC $91.06 LARRY FARR
01/15/2014 01/16/2014 CINTAS 470 $334.12 LARRY FARR
01/16/2014 01/17/2014 MOBILE RADIO ENGINEERIN $149.63 LARRY FARR
01/16/2014 01/17/2014 CINTAS 470 $123.59 LARRY FARR
01/16/2014 01/17/2014 CINTAS 470 $26.78 LARRY FARR
01/16/2014 01/17/2014 CINTAS 470 $67.10 LARRY FARR
01/16/2014 01/20/2014 THE HOME DEPOT 2801 $57.58 LARRY FARR
01/20/2014 01/22/2014 OFFICE MAX $17.12 LARRY FARR
01/23/2014 01/24/2014 CINTAS 470 $91.30 LARRY FARR
01/16/2014 01/20/2014 DEPARTMENT OF LABOR AND I $110.00 DAVID FISHER
01/17/2014 01/20/2014 INT'L CODE COUNCIL $532.00 DAVID FISHER
01/14/2014 01/16/2014 KEEPRS INC 2 $400.00 MARCUS FORSYTHE
01/15/2014 01/17/2014 KEEPRS INC 2 $9.68 MARCUS FORSYTHE
01/17/2014 01/20/2014 HP DIRECT-PUBLICSECTOR $4,424.22 MYCHAL FOWLDS
01/21/2014 01/21/2014 COMCAST CABLE COMM $54.00 MYCHAL FOWLDS
01/23/2014 01/24/2014 SUCCESS STORE $29.95 MYCHAL FOWLDS
01/10/2014 01/13/2014 THE HOME DEPOT 2801 $37.46 NICK FRANZEN
01/10/2014 01/13/2014 SHI CORP $2,963.08 NICK FRANZEN
01/17/2014 01/20/2014 BESTBUY.COM 00009944 $32.13 NICK FRANZEN
01/23/2014 01/24/2014 HP DIRECT-PUBLICSECTOR $159.62 NICK FRANZEN
01/21/2014 01/23/2014 UNIFORMS UNLIMITED INC.$40.99 DEREK FRITZE
01/14/2014 01/15/2014 MICHAELS STORES 2744 $14.44 VIRGINIA GAYNOR
01/15/2014 01/16/2014 PARTY CITY 1032 $8.97 VIRGINIA GAYNOR
01/16/2014 01/20/2014 KOWALSKI'S MARKET -$45.99 VIRGINIA GAYNOR
01/17/2014 01/20/2014 JOANN ETC #1970 $9.99 CLARENCE GERVAIS
01/22/2014 01/23/2014 BEST BUY MHT 00000109 $80.32 CLARENCE GERVAIS
01/22/2014 01/23/2014 PARTY CITY #768 $10.69 JEAN GLASS
01/13/2014 01/14/2014 TANDY LEATHER 158 $88.54 JAN GREW HAYMAN
01/23/2014 01/24/2014 FEDEXOFFICE 00006262 $4.95 JAN GREW HAYMAN
01/09/2014 01/13/2014 THE HOME DEPOT 2801 $68.64 MARK HAAG
01/10/2014 01/13/2014 NORTHERN GREEN EXPO $15.00 MARK HAAG
01/16/2014 01/17/2014 OLSEN CHAIN AND CABLE $170.90 MARK HAAG
01/16/2014 01/17/2014 VIKING INDUSTRIAL CENTER $179.49 MARK HAAG
01/20/2014 01/22/2014 MILLS FLEET FARM #2,700 $25.15 MILES HAMRE
01/14/2014 01/16/2014 MILLS FLEET FARM #3,100 $9.99 TIMOTHY HAWKINSON JR.
01/10/2014 01/13/2014 NORTHERN GREEN EXPO $5.00 TAMARA HAYS
01/09/2014 01/13/2014 UNIFORMS UNLIMITED INC.$10.50 PHENG HER
01/11/2014 01/13/2014 AMAZON MKTPLACE PMTS $59.00 PHENG HER
01/20/2014 01/21/2014 SHOCK CITY VERIZON #3 $42.84 PHENG HER
01/21/2014 01/22/2014 LA POLICE GEAR INC $356.08 PHENG HER
01/17/2014 01/20/2014 MIDWEST CELLULAR MAP $53.51 STEVEN HIEBERT
01/17/2014 01/20/2014 UNIFORMS UNLIMITED INC.$138.15 STEVEN HIEBERT
01/20/2014 01/22/2014 TUFFS PRODUCTS BRAND.$25.00 STEVEN HIEBERT
01/10/2014 01/13/2014 MPLS METERS MULTI $2.00 GARY HINNENKAMP
G1, Attachment 1
Council Packet Page Number 23 of 78
S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\02-10-2014\COUNCIL REPORTS\EXCEL-WORD FILES\G1 AprClms - 01-24 and 01-31.xlsx
01/10/2014 01/13/2014 NORTHERN GREEN EXPO $15.00 GARY HINNENKAMP
01/17/2014 01/17/2014 AMAZON MKTPLACE PMTS $35.53 RON HORWATH
01/17/2014 01/20/2014 SWIMOUTLET.COM $72.90 RON HORWATH
01/18/2014 01/20/2014 CUB FOODS #1599 $16.63 RON HORWATH
01/19/2014 01/20/2014 ARC*SERVICES/TRAINING $95.00 RON HORWATH
01/19/2014 01/20/2014 ARC*SERVICES/TRAINING $95.00 RON HORWATH
01/19/2014 01/20/2014 ARC*SERVICES/TRAINING $70.00 RON HORWATH
01/23/2014 01/24/2014 KNOWLAN'S MARKET #2 $47.51 ANN HUTCHINSON
01/15/2014 01/17/2014 THE HOME DEPOT 2801 $35.58 DAVID JAHN
01/17/2014 01/20/2014 LOCKSMITHKEYCODES $70.98 KEVIN JOHNSON
01/17/2014 01/20/2014 WIRELESS ZONE #662 $53.56 TOM KALKA
01/16/2014 01/20/2014 OFFICE DEPOT #1079 $15.72 LOIS KNUTSON
01/16/2014 01/20/2014 OFFICE DEPOT #1090 $59.65 LOIS KNUTSON
01/23/2014 01/24/2014 MHP*ENGINEERING NEWS R $87.00 LOIS KNUTSON
01/20/2014 01/20/2014 COMCAST CABLE COMM $106.80 DUWAYNE KONEWKO
01/18/2014 01/20/2014 GROUPON INC ($19.26)TOMMY KONG
01/18/2014 01/20/2014 GROUPON INC $19.26 TOMMY KONG
01/15/2014 01/16/2014 UNIFORMS UNLIMITED INC.$19.50 NICHOLAS KREKELER
01/13/2014 01/13/2014 COMCAST CABLE COMM $44.65 DAVID KVAM
01/13/2014 01/14/2014 BEST BUY MHT 00000109 $85.68 DAVID KVAM
01/13/2014 01/14/2014 ACT*REGONLINE $200.00 DAVID KVAM
01/17/2014 01/20/2014 UNIFORMS UNLIMITED INC.$164.50 DAVID KVAM
01/21/2014 01/22/2014 UNIFORMS UNLIMITED INC.$139.99 DAVID KVAM
01/19/2014 01/20/2014 AMAZON.COM $44.48 SCOTT LANGNER
01/21/2014 01/23/2014 KEEPRS INC 2 $131.29 JOHNNIE LU
01/22/2014 01/23/2014 STREICHER'S MO $53.55 JOHNNIE LU
01/23/2014 01/24/2014 LA POLICE GEAR INC $250.91 JOHNNIE LU
01/10/2014 01/13/2014 FIRESTOREONLINE $68.08 STEVE LUKIN
01/13/2014 01/15/2014 ASPEN MILLS INC.$48.95 STEVE LUKIN
01/22/2014 01/23/2014 BEST BUY 00027011 $21.41 STEVE LUKIN
01/23/2014 01/24/2014 BESTBUY.COM 00009944 $42.84 STEVE LUKIN
01/23/2014 01/24/2014 EMERGENCY APPARATUS MAINT $1,948.91 STEVE LUKIN
01/23/2014 01/24/2014 EMERGENCY APPARATUS MAINT $2,098.33 STEVE LUKIN
01/23/2014 01/24/2014 EMERGENCY APPARATUS MAINT $1,288.23 STEVE LUKIN
01/24/2014 01/24/2014 AIRGASS NORTH $246.06 STEVE LUKIN
01/24/2014 01/24/2014 AIRGASS NORTH $126.79 STEVE LUKIN
01/16/2014 01/20/2014 WIRELESS TOYBOX - MAPL $42.84 KATHERINE LYNCH
01/17/2014 01/20/2014 UNIFORMS UNLIMITED INC.$309.89 KATHERINE LYNCH
01/22/2014 01/24/2014 UNIFORMS UNLIMITED INC.$44.99 KATHERINE LYNCH
01/15/2014 01/17/2014 REI 42 ROSEVILLE ($12.80)JASON MARINO
01/16/2014 01/16/2014 AMAZON.COM $26.50 JASON MARINO
01/16/2014 01/17/2014 UNIFORMS UNLIMITED INC.$44.99 JERROLD MARTIN
01/18/2014 01/20/2014 AMAZON.COM $39.99 JERROLD MARTIN
01/21/2014 01/23/2014 KEEPRS INC 2 $231.53 JERROLD MARTIN
01/21/2014 01/23/2014 UNIFORMS UNLIMITED INC.$166.73 JERROLD MARTIN
01/22/2014 01/24/2014 ST PAUL PUBLIC WORKS PARK $2.05 MIKE MARTIN
01/21/2014 01/23/2014 WIRELESS ZONE #662 ($40.16)GLEN MCCARTY
01/21/2014 01/23/2014 VERIZON WRLS N7845-01 $40.16 GLEN MCCARTY
01/21/2014 01/23/2014 WIRELESS ZONE #662 $40.16 GLEN MCCARTY
01/11/2014 01/13/2014 SUBWAY 00052159 $10.93 SASHA MEYER
01/15/2014 01/16/2014 GOODWILL $7.90 SASHA MEYER
01/16/2014 01/20/2014 FTD*WOODLANE FLOWERS $222.77 SASHA MEYER
01/17/2014 01/20/2014 BROADWAY RENTAL $890.44 SASHA MEYER
01/14/2014 01/15/2014 BEST BUY 00023911 $85.67 MICHAEL MONDOR
01/14/2014 01/16/2014 OFFICE MAX $166.08 MICHAEL MONDOR
01/16/2014 01/17/2014 RAINBOW FOODS 00088617 $33.76 MICHAEL MONDOR
01/20/2014 01/22/2014 BOUND TREE MEDICAL LLC $63.84 MICHAEL MONDOR
G1, Attachment 1
Council Packet Page Number 24 of 78
S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\02-10-2014\COUNCIL REPORTS\EXCEL-WORD FILES\G1 AprClms - 01-24 and 01-31.xlsx
01/22/2014 01/24/2014 BOUND TREE MEDICAL LLC $7.00 MICHAEL MONDOR
01/22/2014 01/24/2014 BOUND TREE MEDICAL LLC $12.42 MICHAEL MONDOR
01/22/2014 01/24/2014 BOUND TREE MEDICAL LLC $529.29 MICHAEL MONDOR
01/10/2014 01/13/2014 DULUTH TRADING STORE $179.95 JOHN NAUGHTON
01/10/2014 01/13/2014 NORTHERN GREEN EXPO $5.00 JOHN NAUGHTON
01/24/2014 01/24/2014 AMAZON MKTPLACE PMTS $23.98 MICHAEL NYE
01/13/2014 01/15/2014 OFFICE DEPOT #1079 $19.25 MARY KAY PALANK
01/13/2014 01/15/2014 OFFICE DEPOT #1090 $46.75 MARY KAY PALANK
01/16/2014 01/20/2014 OFFICE DEPOT #1090 $81.29 MARY KAY PALANK
01/21/2014 01/22/2014 AUTOZONE3948 $14.97 ROBERT PETERSON
01/10/2014 01/13/2014 AUTO PLUS LITTLE CANADA $853.12 STEVEN PRIEM
01/10/2014 01/13/2014 NORTHERN GREEN EXPO $15.00 STEVEN PRIEM
01/13/2014 01/14/2014 AUTO PLUS LITTLE CANADA $224.33 STEVEN PRIEM
01/13/2014 01/15/2014 WHEELCO BRAKE &SUPPLY $259.94 STEVEN PRIEM
01/13/2014 01/15/2014 UNLIMITED SUPPLIES INC $175.54 STEVEN PRIEM
01/14/2014 01/15/2014 AUTO PLUS LITTLE CANADA ($199.90)STEVEN PRIEM
01/14/2014 01/15/2014 AUTO PLUS LITTLE CANADA ($403.92)STEVEN PRIEM
01/15/2014 01/16/2014 AUTO PLUS LITTLE CANADA $54.12 STEVEN PRIEM
01/15/2014 01/16/2014 SHARROW LIFTING PRODUCTS $85.20 STEVEN PRIEM
01/16/2014 01/17/2014 POMP'S TIRE #021 $425.14 STEVEN PRIEM
01/16/2014 01/20/2014 WHEELCO BRAKE &SUPPLY $107.42 STEVEN PRIEM
01/17/2014 01/20/2014 AUTO PLUS LITTLE CANADA $123.78 STEVEN PRIEM
01/17/2014 01/20/2014 AUTO PLUS LITTLE CANADA $48.90 STEVEN PRIEM
01/20/2014 01/21/2014 BAUER BUILT TIRE 18 $243.06 STEVEN PRIEM
01/20/2014 01/21/2014 BAUER BUILT TIRE 18 $570.38 STEVEN PRIEM
01/20/2014 01/21/2014 LITTLE FALLS MACHINE INC $1,919.52 STEVEN PRIEM
01/20/2014 01/22/2014 UNLIMITED SUPPLIES INC $150.65 STEVEN PRIEM
01/21/2014 01/22/2014 AN FORD WHITE BEAR LAK $53.86 STEVEN PRIEM
01/22/2014 01/23/2014 AUTO PLUS LITTLE CANADA $17.66 STEVEN PRIEM
01/22/2014 01/23/2014 AUTO PLUS LITTLE CANADA $37.60 STEVEN PRIEM
01/22/2014 01/23/2014 ZIEGLER INC COLUMBUS $13.70 STEVEN PRIEM
01/23/2014 01/24/2014 DELEGARD TOOL COMPANY $61.70 STEVEN PRIEM
01/23/2014 01/24/2014 DELEGARD TOOL COMPANY $9.15 STEVEN PRIEM
01/16/2014 01/17/2014 AMERAPRODUCTS INC $42.86 KELLY PRINS
01/16/2014 01/17/2014 MENARDS 3059 $75.92 KELLY PRINS
01/23/2014 01/24/2014 ADVANCE STORE PRODUCTS $101.50 KELLY PRINS
01/14/2014 01/15/2014 NOVACARE REHB/HEALT $500.00 TERRIE RAMEAUX
01/14/2014 01/16/2014 MINNESOTA OCCUPATIONAL HE $1,402.00 TERRIE RAMEAUX
01/17/2014 01/20/2014 THE HOME DEPOT 2801 $201.03 MICHAEL REILLY
01/23/2014 01/24/2014 HILLYARD INC MINNEAPOLIS $1,485.99 MICHAEL REILLY
01/14/2014 01/15/2014 CTC*CONSTANTCONTACT.COM $55.00 AUDRA ROBBINS
01/10/2014 01/13/2014 NORTHERN GREEN EXPO $50.00 ROBERT RUNNING
01/17/2014 01/20/2014 ABLE HOSE RUBBER LLC $67.00 ROBERT RUNNING
01/22/2014 01/23/2014 LILLIE SUBURBAN NEWSPAPE $103.00 DEB SCHMIDT
01/16/2014 01/17/2014 CORPORATE MARK INC.$720.00 PAUL SCHNELL
01/22/2014 01/23/2014 PAYPAL *MINNESOTACH $325.00 PAUL SCHNELL
01/09/2014 01/13/2014 ON SITE SANITATION INC $17.86 SCOTT SCHULTZ
01/09/2014 01/13/2014 ON SITE SANITATION INC $55.58 SCOTT SCHULTZ
01/10/2014 01/13/2014 G&K SERVICES 182 $1,566.46 SCOTT SCHULTZ
01/17/2014 01/20/2014 TARGET 00011858 $59.64 CAITLIN SHERRILL
01/17/2014 01/20/2014 A-1 LAUNDRY $33.47 CAITLIN SHERRILL
01/10/2014 01/13/2014 USPS 26834500133401316 $11.25 MICHAEL SHORTREED
01/10/2014 01/13/2014 AMAZON.COM $43.63 MICHAEL SHORTREED
01/13/2014 01/15/2014 KEEPRS INC 2 $200.00 MICHAEL SHORTREED
01/14/2014 01/16/2014 OFFICE MAX $138.18 MICHAEL SHORTREED
01/15/2014 01/17/2014 WIRELESS TOYBOX - MAPL $42.84 MICHAEL SHORTREED
01/18/2014 01/20/2014 DATA BUSINESS SYSTEMS $77.33 ANDREA SINDT
G1, Attachment 1
Council Packet Page Number 25 of 78
S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\02-10-2014\COUNCIL REPORTS\EXCEL-WORD FILES\G1 AprClms - 01-24 and 01-31.xlsx
01/12/2014 01/14/2014 BLADE HQ $77.54 JOSEPH STEINER
01/11/2014 01/13/2014 INT'L CODE COUNCIL $280.00 DAVID SWAN
01/20/2014 01/22/2014 AR 500 ARMOR $304.00 WILLIAM SYPNIEWSKI
01/22/2014 01/24/2014 KEEPRS INC 2 $265.46 WILLIAM SYPNIEWSKI
01/10/2014 01/13/2014 UNIFORMS UNLIMITED INC.$93.47 BRIAN TAUZELL
01/13/2014 01/15/2014 KEEPRS INC 2 $363.12 BRIAN TAUZELL
01/20/2014 01/21/2014 AMAZON MKTPLACE PMTS $14.95 BRIAN TAUZELL
01/18/2014 01/20/2014 GANDER MOUNTAIN ($114.99)JAY WENZEL
01/10/2014 01/13/2014 OFFICE DEPOT #1078 $2.08 TAMMY YOUNG
01/10/2014 01/13/2014 OFFICE DEPOT #1090 $25.01 TAMMY YOUNG
01/15/2014 01/17/2014 OFFICE DEPOT #1090 $28.43 TAMMY YOUNG
01/14/2014 01/15/2014 RELIABLE $23.00 SUSAN ZWIEG
01/14/2014 01/15/2014 RELIABLE $61.28 SUSAN ZWIEG
01/20/2014 01/22/2014 DALCO ENTERPRISES, INC $222.16 SUSAN ZWIEG
01/22/2014 01/24/2014 DALCO ENTERPRISES, INC ($29.25)SUSAN ZWIEG
01/22/2014 01/24/2014 DALCO ENTERPRISES, INC ($29.25)SUSAN ZWIEG
01/22/2014 01/24/2014 DALCO ENTERPRISES, INC ($129.42)SUSAN ZWIEG
01/22/2014 01/24/2014 DALCO ENTERPRISES, INC $100.82 SUSAN ZWIEG
$47,351.89
G1, Attachment 1
Council Packet Page Number 26 of 78
S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\02-10-2014\COUNCIL REPORTS\EXCEL-WORD FILES\G1 AprClms - 01-24
and 01-31.xlsx
CHECK #CHECK
DATE
EMPLOYEE
NAME
01/31/14 SVENDSEN, JOANNE 2,194.22
01/31/14 THOMFORDE, FAITH 1,640.19
01/31/14 POWELL, PHILIP 3,058.49
01/31/14 SCHNELL, PAUL 5,228.15
01/31/14 SCHOENECKER, LEIGH 1,811.53
01/31/14 VITT, SANDRA 1,063.35
01/31/14 OSTER, ANDREA 1,991.12
01/31/14 RICHTER, CHARLENE 1,147.58
01/31/14 KVAM, DAVID 5,747.36
01/31/14 PALANK, MARY 1,988.80
01/31/14 WEAVER, KRISTINE 2,459.39
01/31/14 CORCORAN, THERESA 1,992.19
01/31/14 GUILFOILE, KAREN 6,263.37
01/31/14 SCHMIDT, DEBORAH 3,158.62
01/31/14 ARNOLD, AJLA 1,781.23
01/31/14 BEGGS, REGAN 1,698.48
01/31/14 MECHELKE, SHERRIE 708.31
01/31/14 MOY, PAMELA 1,587.35
01/31/14 SPANGLER, EDNA 1,190.51
01/31/14 LARSON, MICHELLE 1,947.40
01/31/14 ANDERSON, CAROLE 2,333.03
01/31/14 DEBILZAN, JUDY 1,412.96
01/31/14 RAMEAUX, THERESE 4,405.31
01/31/14 BAUMAN, GAYLE 5,583.21
01/31/14 RUEB, JOSEPH 2,920.05
01/31/14 SINDT, ANDREA 2,284.20
01/31/14 JACKSON, MARY 2,219.30
01/31/14 KELSEY, CONNIE 3,219.90
01/31/14 COLEMAN, MELINDA 4,813.95
01/31/14 KANTRUD, HUGH 184.62
01/31/14 AHL, R. CHARLES 7,519.58
01/31/14 BURLINGAME, SARAH 2,244.52
01/31/14 JAHN, DAVID 2,113.58
01/31/14 METRY, THOMAS 48.00
01/31/14 CHRISTENSON, SCOTT 2,020.19
01/31/14 FARR, LARRY 3,990.36
01/31/14 CARDINAL, ROBERT 448.23
01/31/14 JUENEMANN, KATHLEEN 448.23
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
AMOUNT
01/31/14 ABRAMS, MARYLEE 448.23
01/31/14 STRAUTMANIS, MARIS 50.00
01/31/14 VALLE, EDWARD 150.00
01/31/14 KOPPEN, MARVIN 448.23
01/31/14 SLAWIK, NORA 509.26
G1, Attachment 1
Council Packet Page Number 27 of 78
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and 01-31.xlsx
01/31/14 SYPNIEWSKI, WILLIAM 3,189.71
01/31/14 TAUZELL, BRIAN 3,124.69
01/31/14 SLATER, BENJAMIN 2,003.97
01/31/14 STEINER, JOSEPH 3,337.43
01/31/14 WENZEL, JAY 3,481.14
01/31/14 XIONG, KAO 3,066.44
01/31/14 THEISEN, PAUL 4,018.76
01/31/14 THIENES, PAUL 3,986.46
01/31/14 OLSON, JULIE 3,066.44
01/31/14 PARKER, JAMES 2,841.05
01/31/14 NYE, MICHAEL 3,483.98
01/31/14 OLDING, PARKER 2,003.97
01/31/14 SCHOEN, ZACHARY 2,003.97
01/31/14 SHORTREED, MICHAEL 5,479.16
01/31/14 REZNY, BRADLEY 3,396.16
01/31/14 RHUDE, MATTHEW 1,195.56
01/31/14 MARINO, JASON 3,636.84
01/31/14 MARTIN, JERROLD 3,385.61
01/31/14 LU, JOHNNIE 3,066.44
01/31/14 LYNCH, KATHERINE 2,841.05
01/31/14 MICHELETTI, BRIAN 2,058.92
01/31/14 MULVIHILL, MARIA 2,003.97
01/31/14 MCCARTY, GLEN 3,228.28
01/31/14 METRY, ALESIA 3,289.54
01/31/14 KALKA, THOMAS 982.09
01/31/14 KONG, TOMMY 3,066.44
01/31/14 HOEMKE, MICHAEL 2,003.97
01/31/14 JOHNSON, KEVIN 4,273.90
01/31/14 LANGNER, SCOTT 3,228.28
01/31/14 LANGNER, TODD 3,172.48
01/31/14 KREKELER, NICHOLAS 937.60
01/31/14 KROLL, BRETT 3,382.37
01/31/14 FORSYTHE, MARCUS 3,197.90
01/31/14 FRITZE, DEREK 3,097.57
01/31/14 DUGAS, MICHAEL 3,878.80
01/31/14 ERICKSON, VIRGINIA 3,318.01
01/31/14 HER, PHENG 2,943.89
01/31/14 HIEBERT, STEVEN 3,151.34
01/31/14 GABRIEL, ANTHONY 3,725.20
01/31/14 HAWKINSON JR, TIMOTHY 3,748.45
01/31/14 BIERDEMAN, BRIAN 3,835.49
01/31/14 BUSACK, DANIEL 4,595.62
01/31/14 BELDE, STANLEY 3,804.14
01/31/14 BENJAMIN, MARKESE 3,106.61
01/31/14 DEMULLING, JOSEPH 4,085.53
01/31/14 DOBLAR, RICHARD 4,818.15
01/31/14 CARNES, JOHN 2,283.00
01/31/14 CROTTY, KERRY 3,757.60
01/31/14 BAKKE, LONN 3,538.09
01/31/14 BARTZ, PAUL 3,500.22
01/31/14 ABEL, CLINT 3,066.44
01/31/14 ALDRIDGE, MARK 3,122.54
G1, Attachment 1
Council Packet Page Number 28 of 78
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and 01-31.xlsx
01/31/14 LUKIN, STEVEN 10,058.86
01/31/14 ZWIEG, SUSAN 1,780.45
01/31/14 WHITE, JOEL 354.96
01/31/14 GERVAIS-JR, CLARENCE 7,422.58
01/31/14 RANK, PAUL 668.35
01/31/14 RICE, CHRISTOPHER 2,125.93
01/31/14 PETERSON, ROBERT 3,319.89
01/31/14 RAINEY, JAMES 907.93
01/31/14 STREFF, MICHAEL 5,120.46
01/31/14 SVENDSEN, RONALD 3,692.33
01/31/14 RODRIGUEZ, ROBERTO 274.28
01/31/14 SEDLACEK, JEFFREY 3,140.56
01/31/14 NOVAK, JEROME 4,994.44
01/31/14 NOWICKI, PAUL 917.40
01/31/14 NEILY, STEVEN 277.42
01/31/14 NIELSEN, KENNETH 934.08
01/31/14 PACHECO, ALPHONSE 390.91
01/31/14 PETERSON, MARK 845.82
01/31/14 OLSON, JAMES 2,920.86
01/31/14 OPHEIM, JOHN 437.63
01/31/14 LINDER, TIMOTHY 3,361.50
01/31/14 LOCHEN, MICHAEL 924.57
01/31/14 KONDER, RONALD 195.46
01/31/14 KUBAT, ERIC 3,019.64
01/31/14 MONSON, PETER 214.37
01/31/14 MORGAN, JEFFERY 454.22
01/31/14 MILLER, NICHOLAS 189.17
01/31/14 MONDOR, MICHAEL 3,570.80
01/31/14 JANSEN, CHAD 151.32
01/31/14 JONES, JONATHAN 201.77
01/31/14 HAWTHORNE, ROCHELLE 2,682.83
01/31/14 IMM, TRACY 368.84
01/31/14 KELLOGG, JOHNATHAN 753.61
01/31/14 KERSKA, JOSEPH 813.35
01/31/14 KANE, ROBERT 779.63
01/31/14 KARRAS, JAMIE 435.04
01/31/14 EATON, PAUL 378.31
01/31/14 EVERSON, PAUL 5,660.34
01/31/14 DABRUZZI, THOMAS 3,745.65
01/31/14 DAWSON, RICHARD 5,081.12
01/31/14 HALE, JOSEPH 397.17
01/31/14 HALWEG, JODI 4,758.92
01/31/14 FASULO, WALTER 396.16
01/31/14 HAGEN, MICHAEL 712.47
01/31/14 BASSETT, BRENT 340.48
01/31/14 BAUMAN, ANDREW 3,035.23
01/31/14 ANDERSON, BRIAN 340.47
01/31/14 BAHL, DAVID 625.19
01/31/14 COREY, ROBERT 441.37
01/31/14 CRAWFORD - JR, RAYMOND 3,076.50
01/31/14 BOURQUIN, RON 958.21
01/31/14 CAPISTRANT, JOHN 779.67
G1, Attachment 1
Council Packet Page Number 29 of 78
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and 01-31.xlsx
01/31/14 WELLENS, MOLLY 1,854.46
01/31/14 ABRAHAMSON, AMANDA 132.50
01/31/14 FISHER, DAVID 3,962.32
01/31/14 SWAN, DAVID 2,884.99
01/31/14 BRENEMAN, NEIL 2,483.78
01/31/14 CHUHEL, KAYLA 82.50
01/31/14 ACEITUNO, FELIPE 88.50
01/31/14 BJORK, BRANDON 272.25
01/31/14 YOUNG, TAMELA 2,144.99
01/31/14 EKSTRAND, THOMAS 3,984.62
01/31/14 GAYNOR, VIRGINIA 3,383.30
01/31/14 KROLL, LISA 2,004.70
01/31/14 BRASH, JASON 2,696.99
01/31/14 CARVER, NICHOLAS 3,383.30
01/31/14 FINWALL, SHANN 3,371.39
01/31/14 MARTIN, MICHAEL 2,939.39
01/31/14 BIESANZ, OAKLEY 2,258.65
01/31/14 DEAVER, CHARLES 599.51
01/31/14 NORDQUIST, RICHARD 2,792.93
01/31/14 PURVES, JUSTIN 1,736.12
01/31/14 HUTCHINSON, ANN 2,762.97
01/31/14 WACHAL, KAREN 950.04
01/31/14 GERNES, CAROLE 38.25
01/31/14 HAYMAN, JANET 1,130.27
01/31/14 JANASZAK, MEGHAN 1,720.19
01/31/14 KONEWKO, DUWAYNE 5,473.10
01/31/14 THOMPSON, MICHAEL 4,621.91
01/31/14 ZIEMAN, SCOTT 208.00
01/31/14 HINNENKAMP, GARY 3,117.68
01/31/14 NAUGHTON, JOHN 2,472.86
01/31/14 HAMRE, MILES 2,158.00
01/31/14 HAYS, TAMARA 1,750.36
01/31/14 DUCHARME, JOHN 2,859.20
01/31/14 ENGSTROM, ANDREW 2,979.47
01/31/14 TEVLIN, TODD 2,368.77
01/31/14 BURLINGAME, NATHAN 2,751.87
01/31/14 LINDBLOM, RANDAL 2,861.51
01/31/14 LOVE, STEVEN 3,907.26
01/31/14 JAROSCH, JONATHAN 3,288.55
01/31/14 KREGER, JASON 2,644.03
01/31/14 JONES, DONALD 2,960.24
01/31/14 MEISSNER, BRENT 2,563.58
01/31/14 DEBILZAN, THOMAS 2,798.48
01/31/14 EDGE, DOUGLAS 3,031.72
01/31/14 RUIZ, RICARDO 1,858.23
01/31/14 RUNNING, ROBERT 2,593.36
01/31/14 NAGEL, BRYAN 4,418.96
01/31/14 OSWALD, ERICK 3,101.74
01/31/14 BRINK, TROY 3,099.21
01/31/14 BUCKLEY, BRENT 2,926.00
01/31/14 CORTESI, LUANNE 1,434.00
01/31/14 KNUTSON, LOIS 2,266.59
G1, Attachment 1
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01/31/14 ERICSON, RACHEL 65.11
01/31/14 FARRELL, DANIEL 68.88
01/31/14 DUNN, RYAN 1,155.21
01/31/14 ERICKSON-CLARK, CAROL 37.12
01/31/14 BUCKLEY, BRITTANY 455.75
01/31/14 BUTLER, ANGELA 130.50
01/31/14 BERGLUND, ERIK 65.26
01/31/14 BESTER, MICHAEL 109.25
01/31/14 DEMPSEY, BETH 164.12
01/31/14 DRECHSEL, HEIDI 13.74
01/31/14 CLARK, PAMELA 14.66
01/31/14 CRANDALL, KRISTA 343.84
01/31/14 ANDERSON, AARON 34.88
01/31/14 ANDERSON, ALYSSA 41.62
01/31/14 VUE, LOR PAO 209.31
01/31/14 AICHELE, MEGAN 163.50
01/31/14 BAUDE, JANE 18.25
01/31/14 BAUDE, SARAH 83.26
01/31/14 ANDERSON, JOSHUA 546.06
01/31/14 BAETZOLD, CLAIRE 55.13
01/31/14 KELLEY, CAITLIN 900.51
01/31/14 KULHANEK-DIONNE, ANN 547.00
01/31/14 HOFMEISTER, MARY 1,143.60
01/31/14 HOFMEISTER, TIMOTHY 459.56
01/31/14 ST SAUVER, CRAIG 131.76
01/31/14 STAHLMANN, ELLEN 89.25
01/31/14 MEYER, SASHA 1,871.96
01/31/14 PELOQUIN, PENNYE 636.07
01/31/14 SCHULTZ, SCOTT 3,487.37
01/31/14 WILBER, JEFFREY 1,724.91
01/31/14 HAAG, MARK 3,300.51
01/31/14 ORE, JORDAN 1,888.83
01/31/14 GLASS, JEAN 2,216.16
01/31/14 HAUBLE, AMANDA 157.25
01/31/14 AKEY, SHELLEY 123.50
01/31/14 EVANS, CHRISTINE 1,513.74
01/31/14 SCHALLER, SCOTT 33.00
01/31/14 SHERWOOD, CHRISTIAN 511.50
01/31/14 ROBBINS, AUDRA 3,307.30
01/31/14 ROBBINS, CAMDEN 508.25
01/31/14 ZILLEY, MATTHEW 45.00
01/31/14 ADAMS, DAVID 2,091.00
01/31/14 TAYLOR, JAMES 3,149.54
01/31/14 VUKICH, CANDACE 446.25
01/31/14 FORTIER, JESSICA 72.00
01/31/14 GORACKI, GERALD 285.00
01/31/14 FISHER, CHANCE 37.50
01/31/14 FISHER, QUINN 36.00
01/31/14 LARSON, TRISTA 28.00
01/31/14 MCKANE, COLLIN 256.00
01/31/14 JOHNSON, ALEXANDER 39.75
01/31/14 KUSTERMAN, KEVIN 120.00
G1, Attachment 1
Council Packet Page Number 31 of 78
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01/31/14 LANGER, CHELSEA 70.13
01/31/14 LANGER, KAYLYN 123.25
01/31/14 WHITE, DANICA 39.42
01/31/14 YUNKER, JOSEPH 92.00
01/31/14 BORCHERT, JONATHAN 119.00
01/31/14 CRAWFORD, SHAWN 480.00
01/31/14 RANGEL, SAMANTHA 120.00
01/31/14 WISTL, MOLLY 426.64
01/31/14 SMITLEY, SHARON 336.72
01/31/14 SYME, LAUREN 33.08
01/31/14 SMITH, CASEY 114.73
01/31/14 SMITH, JEROME 154.00
01/31/14 TUPY, MARCUS 95.00
01/31/14 WARNER, CAROLYN 79.20
01/31/14 TREPANIER, TODD 264.50
01/31/14 TUPY, HEIDE 45.80
01/31/14 SCHERER, KATHLENE 75.00
01/31/14 SCHREIER, ABIGAIL 213.50
01/31/14 RICHTER, DANIEL 113.40
01/31/14 ROLLERSON, TERRANCE 60.00
01/31/14 SCHREINER, MARK 51.10
01/31/14 SMITH, ANN 20.55
01/31/14 SCHREIER, ROSEMARIE 347.50
01/31/14 SCHREIER, ZACHARY 60.00
01/31/14 OHS, CYNTHIA 92.00
01/31/14 PIEPER, THEODORE 126.00
01/31/14 NITZ, CARA 193.00
01/31/14 NORTHOUSE, KATHERINE 49.40
01/31/14 RAU, COLE 36.26
01/31/14 RESENDIZ, LORI 617.18
01/31/14 PROESCH, ANDY 342.70
01/31/14 RANEY, COURTNEY 1,083.50
01/31/14 LAMEYER, BRENT 65.26
01/31/14 LAMSON, ELIANA 40.50
01/31/14 KOHLER, ROCHELLE 46.26
01/31/14 KOZDROJ, GABRIELLA 100.00
01/31/14 MUSKAT, JULIE 172.50
01/31/14 NADEAU, TAYLOR 44.18
01/31/14 MCCOMAS, LEAH 75.00
01/31/14 MEDD, KELLY 31.20
01/31/14 HEINRICH, SHEILA 391.26
01/31/14 HODGE, AMY 29.00
01/31/14 HANSEN, HANNAH 410.00
01/31/14 HASSAN, KIANA 103.60
01/31/14 JOHNSON, BARBARA 586.20
01/31/14 KEMP, MAYA 19.50
01/31/14 HOLMBERG, LADONNA 359.46
01/31/14 HORWATH, RONALD 3,000.03
01/31/14 GRUENHAGEN, LINDA 561.10
01/31/14 HAGSTROM, EMILY 159.00
01/31/14 FONTAINE, KIM 689.65
01/31/14 GRAY, MEGAN 261.70
G1, Attachment 1
Council Packet Page Number 32 of 78
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9989796
9989797
9989798
9989799
9989800
9989801
9989802
9989803
9989804
9989805
9989806
9989807
9989808
9989809
9989810
9989811
9989812
9989813
9989814
9989815
9989816
9989817
9989818
01/31/14 XIONG, BOON 1,554.30
01/31/14 STEFFEN, MICHAEL 102.00
01/31/14 THOMPSON, BENJAMIN 493.00
01/31/14 PRINS, KELLY 2,002.29
01/31/14 REILLY, MICHAEL 2,535.95
01/31/14 WOEHRLE, MATTHEW 2,315.32
01/31/14 SWANSON, CHRIS 1,593.79
01/31/14 PRIEM, STEVEN 2,536.29
01/31/14 KRECH, ELAINE 315.00
01/31/14 LOONEY, RAYJEANIA 248.00
01/31/14 CUSICK, JESSICA 238.00
01/31/14 DOUGLASS, TOM 2,714.11
01/31/14 MCCLENNON, MATTHEW 184.00
01/31/14 NESVACIL, BRENNAN 192.00
01/31/14 MAIDMENT, COLIN 327.25
01/31/14 MALONEY, SHAUNA 373.25
01/31/14 ABRAHAMSON, TYLER 39.75
01/31/14 AYD, GWEN 77.50
01/31/14 BONKO, JACK 38.75
01/31/14 BERGO, CHAD 2,824.09
01/31/14 FOWLDS, MYCHAL 3,989.58
01/31/14 FRANZEN, NICHOLAS 3,419.41
01/31/14 HANGGE, NOAH 72.00
01/31/14 KONG, KATELYNE 352.00
01/31/14 MEISSNER, MICHAEL 102.00
01/31/14 BONKO, NICHOLAS 165.10
01/31/14 BRADY, MADYSON 64.00
01/31/14 GREENER, DOUGLAS 51.75
01/31/14 O'BRIEN, PATRICIA 46.50
01/31/14 ROCKETTE, KIYESHA 48.00
01/31/14 RYAN, NICOLE 128.00
01/31/14 MERRITT, JACOB 136.00
01/31/14 MERRITT, MICHAEL 170.00
01/31/14 MODER, AUTUMN 48.00
01/31/14 MILLER, MELISSA 69.00
01/31/14 WALES, ABIGAIL 279.90
567,765.39
01/31/14 SMITH, CORTNEY 259.25
01/31/14 AMUNDSON, DANIKA 126.00
01/31/14 EKSTRAND, DANIEL 69.83
01/31/14 TARR-JR, GUS 125.00
01/31/14 THIELMAN, RICHARD 96.00
01/31/14 WISTL, MARK 204.00
G1, Attachment 1
Council Packet Page Number 33 of 78
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Gayle Bauman, Finance Director
D ATE: February 4, 2014
SUBJECT: Approval of Transfers from Tax Increment Funds for 2013
Introduction
It is proposed that the Council authorize the appropriate 2013 budget adjustments and 2013
transfers totaling $439,210 from the Tax Increment Funds to the Debt Service Funds.
Background
Annually transfers are made from Tax Increment Funds to finance debt service costs on tax
increment bonds. A breakdown by fund and comparison with the original budget is listed on the
attachment. The result of the recommended transfers will be to decrease the fund balance of
six Tax Increment Funds to an amount close to the amount that was anticipated in the 2014
Budget. For 2013, there was some miscommunication with the County and they inadvertently
decertified TIF #1-1 and #1-2 early. There was no revenue collected in 2013 for these two
districts. This will be corrected with our 2014 collections and next year the City will make
transfers for the 2013 and 2014 revenue.
Budget Impact
There is no financial impact to the city as the proposal is to transfer money between funds.
Recommendation
It is recommended that the Council authorize the appropriate 2013 budget adjustments and
2013 transfers totaling $439,210 from the Tax Increment Funds to the Debt Service Funds.
Attachment
1.Transfers from Tax Increment Funds to Debt Service Funds
P:\COUNCIL FILES\AGENDAS\2013\021-TIF TRANSFERS.DOC
G2
Council Packet Page Number 34 of 78
TRANSFERS FROM TAX INCREMENT FUNDS TO DEBT SERVICE FUNDS
2013
BUDGET
2013
ACTUAL
BUDGET
CHANGES
OPERATING TRANSFERS IN TO DEBT SERVICE FUNDS:
Fund #336 1999B Tax Increment Bonds 363,990 383,860 19,870
Fund #363 2010B Refunding Bonds 345,070 55,350 (289,720)
Total transfers 709,060 439,210 (269,850)
2013
BUDGET
2013
ACTUAL
BUDGET
CHANGES
OPERATING TRANSFERS OUT FROM TIF FUNDS:
Fund #413 Housing District 1-1 127,870 0 (127,870)
Fund #414 Housing District 1-2 167,870 1,340 (166,530)
Fund #415 Housing District 1-3 49,330 54,010 4,680
Fund #416 Housing District 1-4 43,390 45,540 2,150
Fund #417 Housing District 1-5 33,600 35,280 1,680
Fund #418 Housing District 1-6 287,000 303,040 16,040
Total transfers 709,060 439,210 (269,850)
G2, Atttachment 1
Council Packet Page Number 35 of 78
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Gayle Bauman, Finance Director
D ATE: February 4, 2014
SUBJECT: Approval of 2013 Transfers and Budget Adjustments
Introduction
It has been past practice to permit the carry over from one year to the next of unspent monies for
specific purposes. This involves reductions in the 2013 Budget and corresponding increases in
the 2014 Budget. The Finance Director has determined that the following request is eligible for
carry over.
Fund Amount Account No. For
CIP Fund $11,390 405-000-4720 Park projects
General Fund Transfers and Budget Adjustments: At the October 28, 2013 council workshop, a
report was presented discussing the General Fund and the possibility of dollars being available to
fund the south police substation and to be transferred to the Community Center Operations and
Ambulance Service Funds to help alleviate deficit fund balances. Current data shows we will have
the funds available and staff is recommending the following transfers:
Amount Fund Purpose Year
$100,000 Fire Station – south end (440) Police substation 2013
Up to $140,000 Community Center (602) Assist with deficit 2013
Up to $140,000 Ambulance Service (606) Assist with deficit 2013
In no event would one of these transfers be completed to bring the General Fund fund balance
below 40% of operating revenues.
There were some unforeseen temporary wage costs in the Elections budget for 2013. A
significant change was made in the statutes governing absentee voting after preparation of the
2013 Budget which required that the Absentee Ballot Board convene two to three times a week
with two additional teams working. This resulted in higher wage costs than what were
budgeted. Also, part time wages in the Deputy Registrar program came in over budget. A
federal ruling effective during 2013 stated that employees functioning as passport agents could
not perform vehicle registration duties which resulted in additional hours needed from staff still
able to perform those duties. The budget adjustments recommended within the General Fund
are as follows:
For 2013: 101-304-000-4025 Temp wages $4,050
101-303-000-4020 Part time wages $7,500
G3
Council Packet Page Number 36 of 78
Budget Impact
None. The budget adjustments have been factored into our year end projections and transferring
money between funds has no financial impact on the city.
Recommendation
It is recommended that the City Council approve the carry over requests listed above and
authorize the Finance Director to reduce the 2014 budget as needed for any carry over amount
that is not used for its specified purpose during the year. It is also recommended that the
Council authorize the Finance Director to make the entries necessary to account for the transfers
and budget adjustments noted above.
G3
Council Packet Page Number 37 of 78
G4
MEMORANDUM
TO: Charles Ahl, City Manager
FROM: Mychal Fowlds, IT Director
D ATE: February 4, 2014
SUBJECT: Approval of Resolution Directing Modification of Existing Construction Contract, Change
Order with Derau Construction, Police Department Expansion Project – Phase 1
Introduction
The City Council will consider approving the attached resolution directing the modification of the
existing construction contract for the Police Department Expansion Project – Phase 1.
Background
On December 10, 2012, the Council awarded Derau Construction a construction contract for the build
out of offices and modification of existing areas in 1902 County Road B East in the amount of
$213,300. There have been 3 change orders to the contract to date in the amount of $38,465. The
bulk of which was due to moving Parks & Recreation to 1902.
The current changer order consists of electrical work that was performed by the Phase 1A contractor.
These modifications result in a decrease to the overall construction contract.
Deduct cost for electrical work (Subtraction)
The original contract assumed the installation of 8 circuit breakers. This work was done by the
contractor in Phase 1A and therefore a credit has been issued by the Phase 1 contractor.
The change order costs are summarized below:
Change Order #4 Amount
1 Deduct cost for electrical work $ (250.00)
Total Change Order No. 3 $ (250.00)
Budget Impact
Approval of Change Order No. 4 will decrease the project construction contract amount by $250.00
from $251,765 to $251,515. No adjustments to the approved budget are needed at this time.
Recommendation
Staff recommends that the council approve the attached Resolution Directing Modification of Existing
Construction Contract, Change Order No. 4, for the Police Department Expansion Project – Phase 1.
Council Packet Page Number 38 of 78
G4
Attachments
1.Resolution Directing Modification of Existing Construction Contract, Change Order No. 4
2.Change Order Form
Council Packet Page Number 39 of 78
G4, Attachment 1
RESOLUTION
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
POLICE DEPARTMENT EXPANSION PROJECT - PHASE 1, CHANGE ORDER NO. 4
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Police
Department Expansion Project – Phase 1, and has let a construction contract pursuant to Minnesota
Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated as
Police Department Expansion Project – Phase 1, Change Order No. 4.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1.The Mayor is hereby authorized and directed to modify the existing contract by executing
said Change Order No. 4 which is a decrease of $250.00.
The revised contract amount is $251,515.00.
Adopted by the Maplewood City Council on this 10th day of February 2014.
Council Packet Page Number 40 of 78
G4, Attachment 2
CHANGE ORDER
CITY OF MAPLEWOOD
PROJECT NAME: Police Department Expansion Project - Phase 1
CONTRACTOR: Derau Construction
CHANGE ORDER NO.: Four (4)
DATE: February 10, 2014
The following changes shall be made in the contract documents:
ADD BID SCHEDULE CO #4 – CHANGE ORDER NO. 4
Item
No. Item Description Amount
1 Deduct cost for electrical work ($250.00)
TOTAL SCHEDULE CO #4 ($250.00)
TOTAL NET CHANGE ORDER NO. 4 ($250.00)
CONTRACT STATUS:
Original Contract: $213,300.00
Net Change of Prior Changes: $38,465.00
Change this Change Order: ($250.00)
Revised Contract: $251,515.00
Recommended By: SEH, Inc.
By: Date:
Agreed to By: Derau Construction
By: Date:
Approved By: City of Maplewood
By: Date:
Council Packet Page Number 41 of 78
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Tushar Desai, Planning Commission Chairperson
DATE: February 3, 2014
SUBJECT: Approval of the 2013 Planning Commission Annual Report
INTRODUCTION
The city code requires that the planning commission prepare an annual report each January for
submittal to the city council. The following is a report of the actions and activities of the planning
commission in 2013.
On January 21, 2014, the planning commission reviewed this report and moved to forward it to the
city council for their acceptance.
2013 REVIEWS
In 2013, the planning commission considered the following:
2013 2012 2011 2010 2009
Changes to the comprehensive plan 3 2 1 2 1
Changes to the zoning map 1 2 2 19 4
Preliminary plats/lot divisions 1 0 1 2 1
Code amendments 1 8 8 11 7
Conditional use permits and revisions 9 7 7 7 12
Vacations 0 2 3 2 0
Variances/code waivers 4 4 3 4 0
Miscellaneous 23 15 18 34 24
Total 42 40 43 81 49
G5
Council Packet Page Number 42 of 78
COMPREHENSIVE PLAN CHANGES
PC Action Council Action
Gladstone Neighborhood Approved Approved
Plan amendment from P (park) to LDR (low density residential)
The comprehensive plan had shown a privately owned parcel as planned for park purposes in error.
Tyrus Land Company Single Dwelling Proposal Denied Denied
Plan amendment from R/LDR (rural/low density residential) to LDR (low density residential)
Request was to increase density to typical, non-rural single dwelling levels.
Maplewood Fire Station on McKnight Road Approved Approved
Plan amendment from I (industrial) to G (government)
This change was needed for the new fire station on McKnight Road south of Minnehaha Avenue.
ZONING MAP CHANGES
PC Action Council Action
Tyrus Land Company Single Dwelling Proposal Denied Denied
Zoning change proposed from R1R (rural single dwelling) to R1 (single dwelling)
Request was to increase density to typical, non-rural single dwelling levels.
PRELIMINARY PLATS/LOT DIVISIONS
Havencrest Preliminary Plat Approved Approved
Proposal to create nine single dwelling home sites on the large parcel at 2292 County Road D.
CODE AMENDMENTS
PC Action Council Action
Ordinance amendment to allow warehousing in BC (business commercial) districts by conditional use
permit. Approved Denied
CONDITIONAL USE PERMITS (CUP) AND REVISIONS
PC Action Council Action
Harriet Tubman Center East Approved Approved
(1725 Monastery Way)
This CUP revision was to allow the Tubman Center to expand their facility into the upper floors of the
former St. Paul’s Priory building.
G5
Council Packet Page Number 43 of 78
First Evangelical Free Church Approved Approved
(2696 Hazelwood Street)
This CUP revision was to allow the building expansion for a gymnasium addition.
Harmony Learning Center Approved Approved
(1961 County Road C East)
This CUP revision was to allow the learning center to construct a greenhouse.
Maplewood Auto Mall Approved Approved
(2529 White Bear Avenue)
This CUP revision was to allow a new used car sales business.
Our City/Our Neighborhood Church Approved Approved
(1812 North St. Paul Road)
This CUP was to allow a church to operate from this former medical office building.
Bruentrup Farm Approved Approved
(2170 County Road D East)
This CUP revision was to allow the Maplewood Historical Society to expand their parking lot with a
turf-parking surface.
Hill Murray High School Approved Approved
(2625 Larpenteur Avenue)
This CUP revision was to allow the school to add tennis courts to the property.
Agropur Approved Approved
(2080 Rice Street)
This CUP revision was to allow a building addition on the back of the plant.
Maplewood Fire Station Approved Approved
(McKnight Road south of Minnehaha Avenue)
This CUP was to allow the proposed Maplewood Fire Station to be constructed adjacent to the 3M
campus.
VACATIONS
None.
VARIANCES AND WAIVERS
PC Action Council Action
Private Residence Request for three variances for a back-yard swimming pool.
(660 Eldridge Avenue East)
1.Shoreland setback variance Approved Approved
2.Wetland buffer setback variance Approved Approved
G5
Council Packet Page Number 44 of 78
3. Pool Fence Waiver to allow a pool cover Approved Approved
Maplewood Fire Station Approved Approved
(McKnight Road south of Minnehaha Avenue)
This variance approval was for a wetland buffer setback on the proposed Maplewood Fire Station
site adjacent to the 3M campus.
MISCELLANEOUS
The planning commission had other reviews, discussions and actions that were not part of any other
specific proposal. These reviews were:
• Annual Review of PC Rules of Procedure
• 2012 Annual Report
• Election of Officers
• Update of the planning commissions schedule for attending city council meetings
• Resolution of Appreciation for Joe Boeser
• Resolution of Appreciation for Stephen Wensman
• Resolution of Appreciation for Larry Durand
• Resolution of Appreciation for Lorraine Fischer
• 2014-2018 Capital Improvement Plan
• Staff presentation—Fish Creek Fundraiser
• Staff presentation—Parks and Recreation Committee, PC volunteers requested
• Washington County Planning Department Presentation—Gateway Corridor
• 3M Company Environmental Assessment Worksheet (EAW) Discussion
• 3M EAW public hearing
• 3M Tax Increment Financing (TIF) review
• Presentation by Steve Love—Arkwright/Sunrise Area Street Improvements
• Staff distributes Commissioner Handbook to new members and gives Oath of Office
• Discussion: would PC support a commercial to residential rezoning for Van Dyke Street Properties
• Discussion: going paper-free with PC packets
• Discussion: cancelling August 6 PC meeting due to National Night Out
• Discussion: policy adoption for the selling of excess city-owned land—PC approved
• Approval of the sale of city-owned land on Van Dyke Street
• Staff presentation, informing PC members of upcoming commissioner-appreciation event
2013 ATTENDANCE, MEMBERSHIP REVIEW AND CURRENT ROSTER
In 2013, planning commission membership went through several changes. We saw the resignations of
Joe Boeser, Larry Durand and Stephen Wensman, but welcomed as newly appointed members Bill
Kempe, John Donofrio and Allan Ige. The planning commission also welcomes the two newest
members, appointed by the city council in November 2013, Donn Lindstom and Yaya Diatta.
Commissioners Lindstrom and Diatta will begin serving in 2014.
Most notably, though, the planning commission wishes to recognize Lorraine Fischer. Commissioner
Fischer resigned at the end of 2013 after serving on the planning commission for 43 years since her
appointment by the city council in 1970. Lorraine served as the planning commission chair since the
G5
Council Packet Page Number 45 of 78
1990’s through the election of officers in June of 2013. The planning commission will miss Lorraine’s
expertise and good judgment on land use, zoning and land development matters.
The current planning commission membership and meeting attendance for 2013 is:
Name Appointed Term s Expire (12/31) 2013 Attendance-13 Meetings
Paul Arbuckle 05-14-12 2014 12 of 13
John Donofrio 02-11-13 2014 9 of 11 (started mid-year)
Donn Lindstrom 11 -14-13 2014 Started January 2014
Dale Trippler 06-08-98 2015 10 of 13
Al Bierbaum 02-08-10 2015 11 of 13
Allan Ige 04-29-13 2015 9 of 9 (started mid-year)
Tushar Desai 07-22-02 2016 8 of 13
Bill Kempe 02-11 -13 2016 11 of 11 (started mid-year)
Yaya Diatta 11 -14-13 2016 Started January 2014
2013 REVIEW AND ANTICIPATED 2014 DEVELOPMENT ACTIVITIES
Last year was normal in terms of the types of reviews the planning commission considered. Many of the
CUP reviews were the result of proposed expansions of existing uses.
There was one preliminary plat application to review in 2013. This was the Havencrest Plat, a nine-lot
subdivision proposal within an existing single-family neighborhood. In-fill development such as
Havencrest will likely become the norm for the city since Maplewood is approximately 95 percent
developed and there are not many remaining single-family sites available for subdivision.
However, the city will see the further redevelopment of the Gladstone Neighborhood as time goes on.
One major development proposal we anticipate is the redevelopment of the Maplewood Bowl property.
The Maplewood Bowl is presently for sale and the potential buyer, Sherman and Associates has plans
to develop this site with town homes, senior housing and commercial uses.
SUMMARY
The planning commission looks forward to serving the City of Maplewood in 2014 and providing the city
council with advice and guidance on all land use matters.
BUDGET IMPACT
None.
RECOMMENDATION
Approve the planning commission’s 2013 annual report.
p:\planning commission pc\pc Annual Reports\pc 2013 annual report cc report 2 14 te
G5
Council Packet Page Number 46 of 78
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Tom Ekstrand, Senior Planner
Melinda Coleman, Assistant City Manager
DATE: February 3, 2014
SUBJECT: Approval of a Revision to the Planning Commission Rules of Procedure
Introduction
The planning commission’s Rules of Procedure requires that they review these Rules at the
beginning of each year.
Discussion
On January 21, 2014, the planning commission recommended a revision to the Rules of
Procedure to add the following language under Duties of Chairperson (the addition is underlined
and the deletion crossed out):
“No standing or temporary committee shall have the power to commit the Commission to the
endorsement of any plan or program without its submission and approval of to the full
Commission.”
Budget Impact
None.
Recommendation
Approve the mentioned revision to the Planning Commission Rules of Procedure to require that
“No standing or temporary committee shall have the power to commit the Commission to the
endorsement of any plan or program without its submission and approval of the full
Commission.”
Attachment
1.Planning Commission Rules of Procedure
P:Planning Commission\PC Rules\2014 annual review of PC Rules CC Report 02 14 te
G6
Council Packet Page Number 47 of 78
PLANNING COMMISSION RULES OF PROCEDURE
Originally adopted by the Planning Commission on February 21, 1983
Last Changed by the City Council on February 13, 2012
Last Changed by the City Council on February 10, 2014
We, the members of the Planning Commission of the City of Maplewood, Minnesota, created
pursuant to Chapter 2, as amended, of the Maplewood Code of Ordinances, do hereby accept
the following Rules of Procedure, subject to the provisions of said ordinances, which are hereby
made a part of these rules:
A. MEETINGS
1.All meetings shall be held in City Hall unless otherwise directed by the chairperson, in
which case at least 24 hours notice will be given to all members.
2.Regular meetings shall be held at 7 p.m. on the first and third Tuesdays of each month.
If a regular meeting falls on a legal holiday, such meeting shall be rescheduled as a
special meeting, if needed.
3.Special meetings shall be held upon call by the chairperson, or in his or her absence, by
the vice chairperson or by any other member with the concurrence of five other
members of the Commission. At least 72 hours notice shall be given to all members for
special meetings.
B. QUORUM
1.A simple majority of the current membership of the Commission shall constitute a
quorum.
2.Any member having a conflict of interest shall declare the same before discussion of the
item in which he or she has a conflict. Any member who abstains from voting on a
question because of possible conflict of interest shall not be considered a member of the
Commission for determining a quorum for the consideration of that issue.
3.Approval of any motion shall require the affirmative vote of a majority of the members
present.
C. DUTIES OF CHAIRPERSON
In addition to the duties prescribed in Section 2-249 of the Code of Ordinances, the
chairperson shall appoint such standing committees and temporary committees as are
required, and such committees will be charged with the duties, examinations,
investigations, and inquiries about the subjects assigned by the chairperson. No standing
or temporary committee shall have the power to commit the Commission to the
endorsement of any plan or program without its submission and approval of to the full
Commission.
G6, Attachment 1
Council Packet Page Number 48 of 78
D. ELECTION OF OFFICERS
1.A chairperson and vice chairperson shall be elected at the first planning commission
meeting in June, and will serve until their successors have been elected.
2.In the absence of the chairperson, the vice chairperson shall perform all duties required
of the chairperson. When both the chairperson and the vice chairperson are absent, the
attending members shall elect a chairperson pro tem.
3.If the chairperson resigns from or is otherwise no longer on the planning commission,
the vice chairperson shall become the acting chairperson. The planning commission
shall elect a new chairperson at the next possible planning commission meeting. If the
vice chairperson resigns or is otherwise no longer on the planning commission, the
planning commission shall elect a new vice chairperson at the next possible planning
commission meeting.
E. REPRESENTATION AT COUNCIL MEETINGS
A representative from the Commission shall appear at each Council meeting, where a
planning item is on the agenda, to present the Commission's recommendation and to
answer questions from the City Council regarding the decision. The Commission shall
adopt a rotating schedule of its members at the first meeting of each year to attend these
meetings.
F. COMMUNITY DEVELOPMENT DEPARTMENT
In addition to carrying out the duties prescribed in Section 2-254 of the Code of
Ordinances, the Community Development staff shall:
1.Prepare the agenda and minutes for each meeting of the Commission.
2.Act as technical advisor to the Commission.
3.Present written alternatives and make recommendations on matters referred to the
Commission.
4.Maintain a record of all agenda items from application to final action by the City Council.
G. AG ENDA
1.Copies of the agenda, together with pertinent planning office reports and copies of the
minutes of the previous meeting shall be distributed so that the members of the
Commission shall have a copy at least three days prior to the meeting concerned.
G6, Attachment 1
Council Packet Page Number 49 of 78
2.The agenda shall consist of the following order of business:
a.Call to Order
b.Roll Call
c.Approval of Agenda
d.Approval of Minutes
e.Public Hearings
f.New Business
g.Unfinished Business
h.Visitor Presentations
I. Commission Presentations
j.Staff Presentations
k.Adjournment
3.Only items that are on the agenda or added to the agenda prior to its adoption shall be
considered by the Commission.
H. Except as herein provided, Rosenberg’s Rules of Order shall be accepted as the authority
on parliamentary practice.
I. Amendments to the comprehensive plan shall require that the Planning Commission follow
the same procedure for hearings and notices as required by State law for zoning
ordinances.
J. APPOINTMENTS
The City Council shall make all appointments to the Planning Commission by following the
current city appointment policy.
K. AMENDMENT
1.Any of these rules may be temporarily suspended by the vote of two-thirds majority of
the members present.
2.These Rules of Procedure may be amended at any regular meeting of the Commission
by a majority vote of the entire membership and submitted to the City Council for
approval.
L. These Rules of Procedure shall be reviewed by the Planning Commission at the first
meeting of each year.
G6, Attachment 1
Council Packet Page Number 50 of 78
MEMORANDUM
TO: Charles Ahl, City Manager
FROM: Matt Ledvina, Community Design Review Board Chair
D ATE: January 28, 2014
SUBJECT: Approval of the 2013 Community Design Review Board Annual Report
Introduction
Annually the community design review board (CDRB) reports the board’s actions and activities for
the city council for the previous year. In 2013, the CDRB reviewed the following 21 items during its
7 meetings:
Type of Proposal # Reviewed
New Development Proposals 4
1.Design Review, Twin Home Crockett and Crockett Builders, 2010 Clarence Street (June 25,
2013)
2.Design Review, Harmony Learning Center Greenhouse, 1961 County Road C East (June
25, 2013)
3.Design Review, 3M Lab and Office Building, McKnight Road (August 27, 2013)
4.Design Review and Parking Waiver, Maplewood Fire Station No. 1, McKnight Road
(September 24, 2013)
Expansions/Remodels/Revisions 12
1.Design Review and Parking Waiver, Concordia Arms, 2030 Lydia Avenue East (May 28,
2013)
2.Design Review, First Evangelical Free Church, 2696 Hazelwood Street (May 28, 2013)
3.Design Review, Maplewood Auto Mall, 2525 White Bear Avenue (June 25, 2013)
4.Design Review and Parking Waiver, Maplewood Town Center, 1845 County Road D East
(June 25, 2013)
5.Design Review, Maplewood City Hall, 1830 County Road B East (July 23, 2013)
6.Design Review, Bruentrup Farm Turf Paring, 2170 County Road D East (July 23, 2013)
7.Design Review, Kohls Maplewood Mall, 3001 White Bear Avenue (August 27, 2013)
G7
Council Packet Page Number 51 of 78
Expansions/Remodels/Revisions, continued
8.Design Reivew, Hill-Murray School Tennis Court, 2625 Larpenteur Avenue (August 27,
2013)
9.Design Review Revisions, CarMax, Highway 61 and Beam Avenue (September 24, 2013)
10.Design Review, Agropur, 2080 Rice Street (November 26, 2013)
11.Parking Waiver, Maplebrook Pet Care Center, 2811 White Bear Avenue (November 26,
2013)
12.Comprehensive Sign Plan Amendment, Health East Spine Clinic, Birch Run Station (June
26, 2012)
Special Projects and Presentations 5
1.Arkwright-Sunrise Area Street Improvements, Project Update and Preliminary Design
Concept (February 26, 2013)
2.Election of Officers (February 26, 2013)
3.2012 Annual Report
4.CDRB Orientation
5.Draft Capital Improvement Plan (May 28, 2013)
Total 21
Comparative Information
Year Number of Items Reviewed
2003 25
2004 25
2005 27
2006 33
2007 27
2008 15
2009 18
2010 20
2011 25
2012 28
2013 21
G7
Council Packet Page Number 52 of 78
Membership
The CDRB consists of five members appointed by the city council. Membership terms are for two
years, with extensions for additional terms approved by the city council. The current membership
is as follows:
Board Member Membership Began Term Expires Attendance
Ananth Shankar 8/8/94 4/30/16 7 of 7
Matt Ledvina 3/10/97 4/30/17 6 of 7
Jason Lamers 5/26/09 4/30/15 4 of 7
Bill Kempe 2/11/13 4/30/15 6 of 7
Leo Burger 2/11/13 4/30/16 6 of 7
Matt Ledvina was the only member due for reappointment in 2014. The city council reappointed
Mr. Ledvina on January 27, 2014. Mr. Kempe and Mr. Burger were appointed to the CDRB in
February of 2013 to replace outgoing members Jawaid Ahmed and Matt Wise.
Discussion
2013 Actions/Activities
In 2013, the CDRB reviewed 21 items, a slight increase from the previous year. In 2013, the
CDRB actually reviewed more new development and expansion projects than in 2012 but saw a
decrease in the number of special projects and presentations, which tend to be staff generated. In
2014, the CDRB expects to review a similar number of projects. It also expects that many of the
projects will be redevelopment in nature or a current development needing a revision of some kind.
The reviews seen in 2013 reinforced the idea that the city and CDRB need to adapt to different
market pressures as development comes back.
The CDRB reviewed mainly commercial projects – most notably the new 3M Research building on
the corner of McKnight Road and Conway Avenue. The CDRB reviewed many parking waiver
requests as businesses and shopping centers revise their parking policies to ensure their vitality
into the future. The CDRB also worked on several key institutional projects in the city – including
the new Fire Station No. 1 building and the City Hall expansion. The CDRB has consistently
demonstrated keen interest and skill in their reviews of these development projects to ensure they
are of the quality of design and materials that complement the surrounding areas and improves a
site’s aesthetics.
The reason for the rise in redevelopment and remodel is that the city has seen the amount of
vacant land available for new developments diminish. In addition, several other projects that
occurred in 2013 were smaller in nature allowing city staff to process many of the city’s remodels
and additions as 15-day reviews, as allowed by code, rather than the more formal review by the
CDRB. Approximately 11 projects were processed as 15-day reviews. Because of the developed
nature of the city, many of the new commercial and residential developments reviewed by the
CDRB are either redevelopment of existing buildings or in-fill development. The discussion of
possibly combining the CDRB with the planning commission spilled into 2013. The city council
decided to keep the groups separate and revisit the issue as needed. The CDRB had expressed
its preference to the city council in staying a separate group. The CDRB will continue to be a vital
G7
Council Packet Page Number 53 of 78
advisory board to the city council in the future, particularly with more redevelopment and in-fill
development projects on the horizon.
2014 Activities
In addition to its design review duties, the CDRB lists these potential activities for 2014:
1.Continue having in-service training sessions for the CDRB. Specifically, the CDRB would like to
explore developing an approved materials list to help guide development better from an
architecture point of view. Perhaps different areas of the city would have different approved list
to match existing and desired exteriors.
2.Continue developing policy guidelines for vegetation use along public rights-of-way.
3.Focus on educating the CDRB on sustainable building practices.
4.Explore renewing the annual city bus tour, which has traditionally been led by the planning
commission.
5.Update the CDRB on the work the city’s Parks Task Force has been undertaking.
6.Provide the CDRB with a status report on implementing the city’s Living Streets program.
Conclusion
In 2014, the CDRB will continue its dedication to the quality design of buildings and developments,
ensuring a high quality of life for the citizens of Maplewood.
Budget Impact
None.
Recommendation
Approve the CDRB’s 2013 annual report.
G7
Council Packet Page Number 54 of 78
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
DATE: February 5, 2014
SUBJECT: Approval of Waterfest Sponsorship
Introduction
Waterfest is a celebration of our clean lakes and offers outdoor fun and opportunities for hands-
on learning about the water quality, wildlife, and special ecological features of our watershed.
This year Waterfest is scheduled for Saturday, May 31 from 11 a.m. to 4 p.m. at Lake Phalen in
St. Paul. The Ramsey-Washington Metro Watershed District (RWMWD) has hosted the event
since 2000. The theme for this year’s event is Water is Life. The City of Maplewood sponsors
the event each year, and hosts educational booths and displays that highlight Maplewood’s
sustainability initiatives.
RWMWD is requesting Maplewood’s sponsorship again this year, maintaining our gold level
donation of $850 (refer to RWMWD letter attached). This sponsorship helps support the
community celebration, and assists the City in achieving its educational requirements for our
Municipal Separate Storm Sewer Systems (MS4) permit.
Budget Impact
The $850 Waterfest sponsorship will come from the Environmental Utility Fee (EUF) fund and
will assist the City in achieving its educational requirements for our Municipal Separate Storm
Sewer Systems (MS4) permit.
Recommendation
Approve an $850 sponsorship to Ramsey-Washington Metro Watershed District. This
sponsorship will help support the Waterfest event scheduled for May 31.
Attachments
1. Ramsey-Washington Metro Watershed District January 13, 2014, Correspondence
G8
Council Packet Page Number 55 of 78
January 13, 2014
Mayor Slawik and City Council
City of Maplewood
1830 East County Road B
Maplewood, MN 55109
Dear Mayor Slawik and City Council,
Thank you for your past support of WaterFest, a very special celebration of our clean water.
WaterFest 2014 is set for Saturday, May 31 from 11:00 a.m. - 4:00 p.m. at Lake Phalen Park.
This year’s theme is Water is Life. We are planning many new exhibits and anticipate attendance
of over 5,000.
Your past sponsorship has made a powerful public statement about your commitment to clean
water. We invite you to maintain that commitment as an $850 Gold Level Sponsor of WaterFest
2014.
As a Gold Level Sponsor, your logo will be prominently displayed on the WaterFest banner and
poster and on the WaterFest Web page with a live link to your website. Maplewood’s name also
will be included in press releases and in the WaterFest program. Please show your support for
clean water. Every dollar goes towards making WaterFest a free, fun community celebration.
I will call you soon to discuss your sponsorship. We look forward to Maplewood’s continued
involvement in WaterFest.
Sincerely,
Debbie Meister
WaterFest Coordinator
Cc: Shann Finwall, Environmental Planner
G8, Attachment 1
Council Packet Page Number 56 of 78
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Michael Thompson, City Engineer/Director of Public Works
DATE: February 3, 2014
SUBJECT: Approval of Cramer Special Assessment Settlement Agreement, TH 36/English
Street Interchange Improvements, City Project 09-08
Introduction
The council will consider approving a settlement agreement for the special assessment levied
against Larry Cramer’s property located at 2385 English Street.
Discussion
The settlement agreement is attached which stipulates terms.
Budget Impact
A reduction in $15,600 in special assessment revenue is realized with this settlement however
the overall budget is not proposed to be adjusted at this time.
Recommendation
It is recommended that the council approve the attached Settlement Agreement with Cramer
Maplewood LLC related to the special assessment against 2385 English Street as part of City
Project 09-08. It is further recommended to authorize the mayor, city manager, and city
attorney to sign the Settlement Agreement signifying council approval.
Attachment
1. Settlement Agreement
G9
Council Packet Page Number 57 of 78
1
CITY OF MAPLEWOOD SPECIAL ASSESSMENT APPEAL
SETTLEMENT AGREEMENT
This Settlement Agreement is made this ____ day of ____________________, 2014, by
and between the City of Maplewood (“City”) and Cramer Maplewood, LLC.
WHEREAS, on or about January 13, 2014, at the meeting of the Maplewood City
Council, Cramer Maplewood, LLC objected in writing to the proposed special assessment to be
levied against its property located at 2385 English Street, Maplewood, MN 55109.
WHEREAS, Cramer Maplewood, LLC was to be specially assessed by the City in the
amount of $31,200 for certain public infrastructure improvements.
WHEREAS, Cramer Maplewood, LLC objected to the proposed special assessment to
be levied against its property because the special benefit conferred upon its property by the
above-referenced infrastructure improvements were less than the proposed special assessment
amount.
WHEREAS, the City disagrees with Cramer Maplewood, LLC’s opinion concerning the
special benefit conferred upon its property by the improvements, and that its property has
received special benefits from the improvements that fully support the amount of the special
assessments.
WHEREAS, the parties hereto, in order to avoid the continuing expenses and other
disruptions caused by continuing litigation, wish to compromise and settle the issues in dispute.
NOW, THEREFORE, IT IS HEREBY AGREED by and between the City and Cramer
Maplewood, LLC:
1. The special assessment amount to be levied against Cramer Maplewood, LLC’s
property shall be reduced to $15,600.
G9, Attachment 1
Council Packet Page Number 58 of 78
2
2. Upon formal approval of this Settlement Agreement before or at the City
Council’s next meeting on February 10, 2014, Cramer Maplewood, LLC’s special assessment
appeal shall be dismissed and acceptance of the reduced special assessment amount shall
constitute full accord and satisfaction of any and all claims occasioned by the special
assessments levied against Cramer Maplewood, LLC’s property.
3. The undersigned representative of the City signs this instrument in the good faith
belief that the City Council will approve this settlement, but all parties hereto understand that the
only authority that can bind the City to the settlement described herein is the Council by action at
a duly called meeting of its members.
4. Cramer Maplewood, LLC understands that only the City Council can bind the
City by formally approving the terms of this Settlement Agreement. However, this agreement is
based upon sufficient information from the City Council that this reduction will be formally
approved before or at the City Council meeting scheduled for February 10, 2014.
5. By entering into the settlement described in this instrument the City does not
admit or agree that its original assessment of the properties exceeded the special benefit
conferred on Cramer Maplewood’s property by the improvements, but if the settlement is
approved by the City Council it does so solely to settle disputed claims.
Attorney for the City of
Maplewood
Dated:________________________ ___________________________
H. Alan Kantrud, #281086
Maplewood City Attorney
1830 County Road B, East
Maplewood, MN 55109
651/249-2052
G9, Attachment 1
Council Packet Page Number 59 of 78
3
Dated:________________________ ___________________________
R. Charles Ahl (City of Maplewood)
Its: City Manager
Dated:________________________ ___________________________
Nora Slawick (City of Maplewood)
Its: Mayor
SCHNITKER LAW OFFICE, P.A.
Date:_________________________ ____________________________________
Kirk A. Schnitker, #235611
Jon W. Morphew, #287301
1330 – 81st Avenue NE
Spring Lake Park, MN 55432
763/252-0114
Attorneys for Cramer Maplewood, LLC
Dated:_________________________________________________________
Cramer Maplewood, LLC
Its:_________________________
G9, Attachment 1
Council Packet Page Number 60 of 78
G10
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Karen Guilfoile, Director Citizen Services
DATE: February 3, 2014
SUBJECT: Approval of Revision to Section 8 Rules of Procedures for City Council and City
Council Meetings
Introduction
City Council Rules of Procedure for City Council and Council Meetings is reviewed annually by
the city council for changes and or requested updates which was done in January.
Background
Section 8 of the City Council Rules of Procedure for City Council and Council Meetings is
General Rules of Order and gives direction as to the parliamentary practices for meetings.
Previous to 2010, the City Council followed parliamentary practices as outlined in Robert’s
Rules of Order. In 2010, former City Manager Antonen requested that the city council adopt
Rosenberg’s Rules of Order as the authority on parliamentary practice as that was what he had
used in his previous employment and was familiar with it.
At the request of Mayor Slawik, Section 8 is before the council for consideration to move back to
Robert’s Rules of Order as redlined below.
Section 8
GENERAL RULES OF ORDER
Rosenberg's Rules of Order and Rosenberg's Parliamentary Law Robert’s Rules of Order shall
be accepted as an authority on parliamentary practice on matters not specifically covered, and
in case of a conflict these rules shall govern.
Recommendation
At the consensus of the council direct staff to make changes to Section 8 of the City Council
Rules of Procedure for City Council and Council Meetings.
Council Packet Page Number 61 of 78
G11
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM:
DATE:
Karen Guilfoile, Director Citizen Services
January 3, 2014
SUBJECT: Approval of Contract with Pyrotechnic Display for July 4, 2014 Fireworks
Introduction
To celebrate the 50th year anniversary of the city, in June of 2007, the city had its first Taste of
Maplewood event. The event has changed over the years and in 2012, at the request of citizens, the
council directed staff to reinstitute the annual July 4th celebration including a fireworks display. On
October 28, 2013 the city council passed a Resolution of Support for the 2014 July 4th Light it Up
event and plans are in progress for another successful celebration.
Background
Pyrotechnic Display (formerly Melrose Pyrotechnics) has worked with the city for numerous years and
has done a wonderful job with their fireworks display. Attached you will find the 2014 contract for our
July 4th event in the amount of $15,000.
Budget Impact
Funds for July 4th event are included in the 2014 budget.
Recommendation
Staff recommends council approval of the contract and authorizes the City Clerk to sign and manage
the same.
Attachments
1. Pyrotechnic Display, Inc. Display Contract
Council Packet Page Number 62 of 78
G11, Attachment 1
Council Packet Page Number 63 of 78
Council Packet Page Number 64 of 78
G12
Council Packet Page Number 65 of 78
Council Packet Page Number 66 of 78
Council Packet Page Number 67 of 78
G13
MEMORANDUM
TO:Charles Ahl, City Manager
FROM: Mychal Fowlds, IT Director
DATE: February 4, 2014
SUBJECT: Approval of Resolution for Final Payment and Acceptance of Project, Police Department
Expansion Project – Phase 1
Introduction
The contractor, Derau Construction, has completed the project improvements for the Police Department
Expansion Project – Phase 1. The council will consider approving the attached resolution approving
final payment to the contractor and for acceptance of project.
Background
On December 10, 2012, the council awarded Derau Construction a construction contract for the build
out of offices and modification or existing areas at 1902 County Road B East in the amount of
$213,300. The following change orders were approved by the city council:
Change Order #1: $28,561.00 Approved 3/11/2013
Change Order #2: $10,701.00 Approved 4/29/2013
Change Order #3: -$797.00 Approved 8/12/2013
Change Order #4: -$250.00 Approved 2/10/2014
Total Change Order: $38,215.00
The revised construction contract total as approved is $251,515. Derau Construction provided the
Consent of Surety to Final Payment, Contractor’s Withholding Affidavits (IC 134s), and Affidavits of
Release of Liens.
Budget Impact
The current approved budget for the project is $251,515. The current expenses incurred to date fall
within the allocated budget.
Recommendation
It is recommended that the city council approve the attached resolution approving the final payment and
acceptance of project, Police Department Expansion Project – Phase 1.
Attachments
1.Resolution Approving Final Payment and Acceptance of Project
2.Final Payment Application
Council Packet Page Number 68 of 78
G13, Attachment 1
RESOLUTION
APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
POLICE DEPARTMENT EXPANSION PROJECT – PHASE 1
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Police
Department Expansion Project – Phase 1, and has let a construction contract pursuant to
Minnesota Statutes, Chapter 429, and
WHEREAS, the IT Director for the City of Maplewood has determined that the Police
Department Expansion Project – Phase 1, is complete and recommends acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that
1.Police Department Expansion Project – Phase 1 is complete and the final construction
cost is $251,515. Final payment to Derau Construction, and the release of any
retainage or escrow is hereby authorized.
Approved this 10th day of February 2014.
Council Packet Page Number 69 of 78
G13, Attachment 2Council Packet Page Number 70 of 78
G13, Attachment 2Council Packet Page Number 71 of 78
THIS PAGE IS INTENTIONALLY LEFT BLANK
Council Packet Page Number 72 of 78
J1
AGENDA REPORT
TO:
FROM:
DATE:
Chuck Ahl, City Manager
Karen Guilfoile, Director Citizen Services
February 5, 2014
SUBJECT: Approval of Penalty for Tobacco Compliance Failure – A1 Liquor, 19 Century
Avenue
Introduction
The City of Maplewood conducts compliance checks on all tobacco license holders at least twice
a year. In July of 2013, the attached business failed the compliance check by selling tobacco to
an underage buyer and was issued a criminal complaint for that offense which has been
prosecuted.
Background
When the city council began performing tobacco compliance checks in 2000, they opted not to
have a strict guideline for penalties because some compliance failures are more egregious and
warrant stricter penalties.
While the city does not have specified fines for cigarette and tobacco compliance failures, past
practice has been to adhere to the following guidelines for imposing penalties for tobacco: first
offense $250, second offense $500 and the third offense $750. For a third violation at the same
location within 24 months after the initial violation, the licensee's authority to sell tobacco at that
location must be suspended for not less than seven days per Minn. Stat. § 461.12, subd. 2.
Attached is a statistical history of tobacco compliance failures for A1 Liquor. Following past
practice in imposing fines, I have listed what staff is proposing for the fine for the current failure.
A1 Liquor has been notified of the proposed civil penalty against them and was requested to attend
the February 10, 2014 council meeting.
Budget Impact
None
Recommendation
Approve the tobacco compliance failure penalty for A1 Liquor as noted on the attachment.
Attachments
1.Compliance Failure List
Council Packet Page Number 73 of 78
J1, Attachment 1
BUSINESS NAME - ADDRESS
COMPLIANCE
FAILURE
COMPLIANCE
DATE STATUS COURT DATE STAFF RECOMMENDATION COUNCIL ACTION
A1 LIQUOR - 19 CENTURY AVE SO
TOBACCO 07/23/2013 PENDING - COUNCIL ACTION 08/26/2013 PROPOSED $750 FINE
TOBACCO 12/21/2010 COMPLETED 02/07/2011 PROPOSED $500 FINE 04/25/2011 - APPROVED $500 FINE
TOBACCO 07/13/2010 COMPLETED 09/13/2010 PROPOSED $250 FINE 01/24/2011 - APPROVED $250 FINE
Council Packet Page Number 74 of 78
J2
MEMORANDUM
TO: Charles Ahl, City Manager
FROM: Karen Guilfoile, Director Citizen Services
DATE: February 4, 2014
SUBJECT: Approval of Resolution for a Lawful Gambling Premise Permit for the Loyal Order
of Moose, Inc at the Maplewood Moose Lodge No. 963, 1946 N English St
Introduction
Bill Olson, on behalf of the Loyal Order of Moose, Inc has submitted an application and is
requesting approval of a premise permit to conduct lawful gambling at the Maplewood Moose
Lodge No. 963 located at 1946 N English St in Maplewood.
Background
The Loyal Order of Moose, Inc is a non-profit organization that unites its members in bonds of
fraternity and charity, through social and recreation activities. It has been in existance since
1888 and has been registered with the State of Minnesota since 1964.
For the purposes of this permit application, a background investigation has been conducted on
the organization’s designated gambling manager: Anthony Corliss; nothing was identified in this
investigation that would prohibit the issuance of this permit.
Budget Impact
None
Recommendation
It is recommended that Council approve the Resolution for a Lawful Gambling Premise permit
for the Loyal Order of Moose, Inc at the Maplewood Moose Lodge No. 963, 1946 N English St.
Attachments
1.Resolution for a Lawful Gambling Premise Permit
Council Packet Page Number 75 of 78
J2, Attachment 1
RESOLUTION
LAWFUL GAMBLING PREMISE PERMIT
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
premise permit for lawful gambling is approved for the Loyal Order of Moose, Inc to operate at
Maplewood Moose Lodge No. 963, 1946 N English St, Maplewood, MN.
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness
of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Council Packet Page Number 76 of 78
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Michael Thompson, City Engineer/Director of Public Works
DATE: February 3, 2014
SUBJECT: TH36/English Street Improvements, City Project 09-08, Property Acquisition
Settlement Discussions for 2228 Maplewood Drive
a.Declaration of Intent to Consider Closed Session per §13D.05 subd.3
Introduction
The council will consider closing the meeting for settlement related discussion for the property
located at 2228 Maplewood Drive (Roger Logan Property).
Discussion
The City Attorney will provide handouts during the closed session. The intent is to get feedback
from the council so a settlement agreement can be prepared and brought back for approval at
the February 24, 2014 council meeting.
Budget Impact
No impact at this time.
Recommendation
It is recommended that the council provide direction to the staff for the 2228 Maplewood Drive
property acquisition.
Attachment
None
J3
Council Packet Page Number 77 of 78
M1
MEMORANDUM
TO: City Council
FROM: Charles Ahl, City Manager
D ATE: February 5, 2014
SUBJECT: Council Calendar Update
Introduction/Background
This item is informational and intended to provide the Council an indication on the current
planning for upcoming agenda items and the Work Session schedule. These are not official
announcement of the meetings, but a snapshot look at the upcoming meetings for the City
Council to plan their calendars. No action is required.
Upcoming Agenda Items & Work Session Schedule
1.Sherman and Associates Review of Maplewood Bowl Project – Feb 24
2.Community Paramedic Program – February 24
3.Future Vision Presentation – February 24
4.Connections through a web and 5 points of light – February 24
5.Council – Management Retreat – March 5th, 8:30am – 4:30pm
6. Ramsey – Washington Metro Watershed District Presentation – March 10/24
7.Commissioner Interviews – March 10/24 [TBD]
8.Parks Survey Results – March 10/24 [TBD]
9.Roles of City Council in Emergency Management – March 10/24 [ TBD]
Budget Impact
None.
Recommendation
No action required.
Attachments
None.
Council Packet Page Number 78 of 78