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HomeMy WebLinkAbout01-27-2014 City Council Meeting MinutesJanuary 27, 2014 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, January 27, 2014 Council Chambers, City Hall Meeting No. 02-14 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:03 p.m. by Mayor Slawik. B. PLEDGE OF ALLEGIANCE Troup 461 led the Pledge of Allegiance. Colin and Al from Boy Scout Troop 461 from Presentation Church and School in Maplewood addressed the council to thank them for grants received from the Charitable Gambling Fund. C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA N1 Fire Hydrants N2 Council Member’s Committees Councilmember Koppen moved to approve the agenda as amended. Seconded by Councilmember Cardinal Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of January 13, 2014 City Council Meeting Minutes Councilmember Koppen moved to approve the January 13, 2014 City Council Meeting Minutes as submitted. Seconded by Councilmember Abrams Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS January 27, 2014 City Council Meeting Minutes 2 1. Resolution of Appreciation for Kim Facile – Ramsey/Washington Suburban Cable Commission Mayor Slawik thanked Ms. Facile for her service to the City of Maplewood then read the Resolution of Appreciation. Councilmember Juenemann moved to approve the Resolution of Appreciation for Kim Facile. Resolution 14-1-1027 Resolution of Appreciation WHEREAS, Kim Facile has been a member of the Ramsey/Washington Suburban Cable Commission since 2006, and has served faithfully in that capacity; and WHEREAS, Kim has freely given of her time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Kim has served as an Officer for the Commission and chaired the Public Access Advisory Committee and Local Programming Committee while also serving on numerous other committees including the Nominating Committee and Franchise Renewal Committee; and WHEREAS, Kim has shown sincere dedication to her duties and has consistently contributed her leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Kim Facile is hereby extended our gratitude and appreciation for her dedicated service. Passed by the Maplewood City Council on January 27, 2014 Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Review of Commission & Board Reappointment Assessments a. Resolution for Reappointment City Manager Ahl gave the staff report. Councilmember Cardinal moved to approve the Resolution for Reappointment to the Community Design Review Board, Heritage Preservation Commissions, Human Rights Commission, and Parks & Recreation Commission. Resolution 14-1-1028 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who the Maplewood City Council has January 27, 2014 City Council Meeting Minutes 3 reviewed, to serve on the following commissions: Community Design Review Board Matt Ledvina, term expires 4/30/2017 Heritage Preservation Commission Brenda Rudberg, term expires 4/30/2017 John Gaspar, term expires 4/30/2017 Human Rights Commission Jon Brandt, term expires 5/1/2017 Sarah Deeny, term expires 5/1/2017 Park & Recreation Commission Craig Brannon, term expires 4/30/2017 Terri Mallet, term expires 4/30/2017 Nikki Villavicencio, term expires 4/30/2017 Seconded by Councilmember Juenemann Ayes – All The motion passed. G. CONSENT AGENDA Councilmember Juenemann called for a brief question for agenda items G5 and G6. Councilmember Juenemann moved to approve agenda item G1-G19. Seconded by Councilmember Koppen Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 173,863.87 Checks # 91611 thru # 91644 dated 12/31/13 $ 360,823.17 Disbursements via debits to checking account dated 12/23/13 thru 12/27/13 $ 627,175.07 Checks # 91647 thru # 91688 dated 01/07/14 $ 190,958.59 Disbursements via debits to checking account dated 12/30/13 thru 01/03/14 January 27, 2014 City Council Meeting Minutes 4 $ 501,353.14 Checks # 91689 thru # 91750 dated 01/07/14 thru 01/15/14 $ 371,121.85 Disbursements via debits to checking account dated 01/06/14 thru 01/10/14 $ 246,543.52 Checks # 91751 thru # 91817 dated 01/21/14 $ 259,799.40 Disbursements via debits to checking account dated 01/13/14 thru 01/17/14 $ 2,731,638.61 Total Accounts Payable PAYROLL $ 516,093.71 Payroll Checks and Direct Deposits dated 01/03/14 $ 821.50 Payroll Deduction check # 9989747 thru # 9989748 dated 01/03/14 $ 650,745.65 Payroll Checks and Direct Deposits dated 01/17/14 $ 1,321.65 Payroll Deduction check # 9989780 thru # 9989784 dated 01/17/14 $ 1,168,982.51 Total Payroll $ 3,900,621.12 GRAND TOTAL Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval to Purchase Lockers for Police Department Expansion Project Councilmember Juenemann moved to approve the purchase of lockers for the Police Department Expansion Project in the amount of $68,555. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval of 2014 Service Agreement between City of Maplewood and Financial Concepts, Inc. (FCI) Councilmember Juenemann moved to approve the 2014 Service Agreement with Financial Concepts, Inc. Seconded by Councilmember Koppen Ayes – All January 27, 2014 City Council Meeting Minutes 5 The motion passed. 4. Approval of a Conditional Use Permit Review, LaMettry Collision Auto Repair, 2951 Maplewood Drive Councilmember Juenemann moved to approve to review the Conditional Use Permit again only if a problem arises or if changes are proposed. Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Approval of a Conditional Use Permit Review, Woodland Hills Church, 1740 Van Dyke Street City Planner Martin addressed and answered questions of the council. Councilmember Juenemann moved to approve to review the Conditional Use Permit for Woodland Hills Church again only if a problem arises or if changes are proposed. Seconded by Councilmember Koppen Ayes – All The motion passed. 6. Approval of a Conditional Use Permit Review, Midwest Grounds Maintenance Company, 1949 Atlantic Street City Planner Martin addressed and answered questions of the council. Councilmember Juenemann moved to approve the Conditional Use Permit for 1949 Atlantic Street and review again in January 2017 to ensure completion of the required parking lot pavement. Seconded by Councilmember Koppen Ayes – All The motion passed. 7. Approval of a Conditional Use Permit Review, Commercial Truck Parking and Storage, 1003 Century Avenue North Councilmember Juenemann moved to approve to review the Conditional Use Permit for 1003 Century Avenue North again only if a problem arises or if changes are proposed. Seconded by Councilmember Koppen Ayes – All The motion passed. 8. Approval of a Resolution of Support for Ramsey County’s Request for TCAAP Road Improvements at 35W/Highway96 and 35W/County Road H Councilmember Juenemann moved to approve the Resolution of Support for Ramsey January 27, 2014 City Council Meeting Minutes 6 County’s Request for TCAAP Road Improvements at 35W/Highway 96 and 35W/County Road H. Resolution 14-1-1029 Resolution of Support for Ramsey County’s Request for TCAAP Road Improvements at 35W/Highway 96 and 35W/County Road H WHEREAS, 430 acres of the Twin Cities Army Ammunition Plant (TCAAP) site have been purchased by Ramsey County from the United States Government for pollution remediation and redevelopment ; and WHEREAS, The City of Arden Hills has partnered with Ramsey County to best determine future land uses that will serve residents of the City and region well into the future, and WHEREAS, Redevelopment of this site will build new tax base, create living wage jobs, and meet regional housing goals; and WHEREAS, To assure the development of this site in a timely manner, $35 million is needed from State funds for improvements to the interchanges at I-35W/CSAH 96, I-35/County Road H and a new intersection at Highway 96 and interior spine road on the TCAAP site, and WHEREAS, the bridge at 35W/Hwy. 96, and the Interchange/Bridge at 35W and County Road H are slated for maintenance in the 2015 and 2016 MnDOT capital improvement plan, and WHEREAS, These improvements will benefit the cities of Arden Hills, Moundsview, Shoreview, New Brighton as well as large and small employers in the burgeoning “medical alley” corridor in the vicinity of 35W and 694, and WHEREAS, the 694/35W Corridor already supports more than 37,000 jobs, making it a major economic engine for the East Metro, and WHEREAS, these improvements will benefit commuters throughout the region, Now Therefore, Be it RESOLVED, The City of Maplewood supports these important roadway improvements and urges our legislative and state leaders to support Ramsey County’s request for $35 million for the important capacity and safety improvements to these two interchanges. The Maplewood City Council approved this resolution on January 27, 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. 9. Approval of Resolution Supporting Washington County Request for State Bond Funds for Gateway Corridor Project January 27, 2014 City Council Meeting Minutes 7 Councilmember Juenemann moved to approve the Resolution Supporting the Washington County request of $5,000,000 in State Bond Funds for the Gateway Corridor. Resolution 14-1-1030 Resolution Supporting the Washington County Request for $5,000,000 in State Bond Funds for the Gateway Corridor WHEREAS, the Gateway Corridor Commission (Commission) was established in March of 2009 to address transportation needs in the I-94 Corridor; and WHEREAS, the City of Maplewood is an active Member on the Commission; and WHEREAS, the Gateway Corridor is the principal east/west transportation route through Ramsey and Washington Counties connecting St. Paul to the eastern metropolitan area; and WHEREAS, the Gateway Corridor is an identified Regional Transitway; and WHEREAS, the Gateway Corridor is experiencing robust employment and population growth; and WHEREAS, the Gateway Corridor connects the eastern metropolitan area to the region's transit system via Union Depot and will provide economic development opportunities and is a critical link for employees commuting to their workplace; and WHEREAS, the Commission has finalized an Alternatives Analysis (AA) that preliminarily examined mode, ridership, alignment, and costs for a future transitway generally following the I-94 corridor; and WHEREAS, the next step in the development of this transitway will be the completion of a Draft Environmental Impact Statement (Draft EIS) which began in 2013; and WHEREAS, a locally preferred alternative (LPA) will be officially adopted as part of the Draft EIS process; and WHEREAS, Washington County and Ramsey County Regional Railroad Authorities have committed to fully fund the DEIS; and WHEREAS, additional resources will be needed to advance the transitway through preliminary engineering and construction; and WHEREAS, Washington County is requesting $5,000,000 in state bond funds for preliminary engineering work following the selection of the locally preferred alternative for the Gateway Corridor; and WHEREAS, the City of Maplewood recognizes that the $5,000,000 is a down payment on the State’s overall investment in the Gateway Corridor. NOW THEREFORE, BE IT RESOLVED, that the City of Maplewood hereby January 27, 2014 City Council Meeting Minutes 8 supports Washington County’s request for the State of Minnesota to provide $5,000,000 in state bond funds to Washington County for preliminary engineering work post the locally preferred alternative decision and/or New Starts submittal application preparation for the Gateway Corridor, based on the recommendations from the AA study and Draft EIS. Seconded by Councilmember Koppen Ayes – All The motion passed. 10. Approval of Purchase of Cushman Turf Truckster Councilmember Juenemann moved to approve the purchase of the Cushman Turf Truckster from TurfWerks under the Municipal Bid Assist program (MN State Contract #62405). The total cost including delivery and training is $19,790. Seconded by Councilmember Koppen Ayes – All The motion passed. 11. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 1, East Metro Public Safety Training Center, Bid Package 5, City Project 09-09 Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing Construction Contract, Change Order No. 1, for the East Metro Public Safety Training Center, Bid Package 5, City Project 09-09. Resolution 14-1-1031 Directing Modification of Existing Construction Contract Project 09-09, BID Package 5, Change Order No. 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 09-09, East Metro Public Safety Training Center Phase I Bid Package 5 Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 09-09, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The mayor and city engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 which is an increase of $7,580.50 The revised contract amount is $1,525,580.50. Adopted by the Maplewood City Council on this 27th day of January 2014. January 27, 2014 City Council Meeting Minutes 9 Seconded by Councilmember Koppen Ayes – All The motion passed. 12. Approval of East Metro Public Safety Training Center Phase I Bid Package 1 Improvements, City Project 09-09 a. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 2 b. Approval of Resolution Approving Final Payment and Acceptance of Project Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing Construction Contract, Change Order No. 2; and the Resolution Approving Final Payment and Acceptance of Project for the East Metro Public Safety Training Center Phase 1 Bid Package 1 Improvements, City Project 09-09. Resolution 14-1-1032 Directing Modification of Existing Construction Contract Project 09-09, Change Order No. 2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 09-09, East Metro Public Safety Training Center Phase I Bid Package 1 Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 09-09, Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 2. The mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 2 which is an increase of $3,990.00. The revised contract amount is $571,877.50. Adopted by the Maplewood City Council on this 27th day of January 2014. Resolution 14-1-1033 Approving Final Payment and Acceptance of Project WHEREAS, the City Engineer for the City of Maplewood has determined that the East Metro Public Safety Training Center, Phase 1 Bid Package 1 Improvements, City Project 09-09, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that Bid Package 1 for City Project 09-09 is complete and maintenance of these improvements is accepted by the city; and the final construction cost is $571,877.50. Final payment to Park Construction Company and the release of any retainage or escrow is hereby authorized. January 27, 2014 City Council Meeting Minutes 10 Adopted by the Maplewood City Council on this 27th day of January 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. 13. Approval of Bartelmy Lane Sidewalk Easement, Bartelmy-Meyer Area Improvements, City Project 11-14 Councilmember Juenemann moved to approve the Bartelmy Lane Sidewalk Easement, Bartelmy-Mayer Area Improvements, City Project 11-14; and authorize the Mayor and City Manager to sign the document signifying Council approval. Seconded by Councilmember Koppen Ayes – All The motion passed. 14. Approval of Resolution Supporting the 2014 Safe Routes to School Infrastructure Grant Application, County Road B Trail and Safety Improvements, City Project 14-02 Councilmember Juenemann moved to approve the Resolution Supporting the 2014 Safe Routes to School Infrastructure Grant Application, City Project 14-02. Resolution 14-1-1034 CITY COUNCIL OF MAPLEWOOD, MN RESOLUTION SUPPORTING THE 2014 SAFE ROUTES TO SCHOOL INFRASTRUCTURE GRANT APPLICATION WHEREAS, the Minnesota Department of Transportation (MnDOT) administers the Safe Routes to School (SRTS) grants program which provides federal funding for projects to improve safety conditions and promote K-8 students walking and biking to school, and WHEREAS, the City of Maplewood has established the vision of providing an off- street multi-use trail along County Road B and has begun constructing portions of this trail in conjunction with Ramsey County, and WHEREAS, the City wishes to continue the County Road B trail by constructing a segment between Birmingham Street and Van Dyke Street, and WHEREAS, the project would also include the construction of approximately 250 feet of sidewalk along the east side of White Bear Avenue to connect with an existing sidewalk at Burke Avenue East, and WHEREAS, this trail and sidewalk segment will enhance safety conditions for children walking and biking to Weaver Elementary School and John Glenn Middle School which are in this segment of County Road B, and WHEREAS, City staff have coordinated with representatives of Weaver January 27, 2014 City Council Meeting Minutes 11 Elementary School, John Glenn Middle School, and Ramsey County regarding the trail project and associated SRTS Infrastructure grant application, and WHEREAS, the proposed trail segment aligns well with the goals of the SRTS funding program, and WHEREAS, Federal Highway Administration (FHWA) requires that states agree to operate and maintain facilities constructed with federal transportation funds for the useful life of the improvement and not change the use of right-of-way or property ownership acquired without prior approval from FHWA; and WHEREAS, SRTS projects receive federal funding and MnDOT has determined that for projects implemented with SRTS funds, this requirement should be applied to the project proposer. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINESOTA, that: 1. The City Council of Maplewood supports the identified SRTS grant application and agrees to assume full responsibility for the operation and maintenance of the SRTS trail along County Road B between Birmingham Street and Van Dyke Street and sidewalk east of White Bear Avenue between County Road B and the existing sidewalk at Burke Avenue East. Adopted by the Maplewood City Council on this 27th day of January 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. 15. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 5, TH 36/English Street Interchange Improvements, City Project 09-08 Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing Construction Contract, Change Order No. 5, TH 36/English Street Improvements, City Project 09-08. Resolution 14-1-1035 Directing Modification of Existing Construction Contract Project 09-08, Change Order No. 5 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 09-08, Highway 36/English Street Interchange Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 09-08, Change Order No. 5 and, WHEREAS, the contractor, Forest Lake Contracting, Inc., has requested, by January 27, 2014 City Council Meeting Minutes 12 written notice, a reduction in contract retainage, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The mayor and city engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 5 which is an increase of $1,954,221.04. 2. The retainage within the construction contract is hereby authorized to be reduced, at the discretion of the City Engineer, from 5% to 1%. The revised contract amount is $19,001,387.82 Adopted by the Maplewood City Council on this 27th day of January 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. 16. Approval of Joint Powers Agreement with the City of Mahtomedi for Operation of Mahtomedi Beach Councilmember Jueneman moved to approve the Joint Powers Agreement with the City of Mahtomedi for Operation of Mahtomedi Beach operations beginning in 2014 through 2016. Seconded by Councilmember Koppen Ayes – All The motion passed. 17. Approval of the Parks and Recreation Master Plan Update Community Study Councilmember Juenemann moved to approve the Parks and Recreation Master Plan Community Study. Seconded by Councilmember Koppen Ayes – All The motion passed. 18. Approval of a Resolution Accepting Donation to Maplewood Nature Center Councilmember Juenemann moved to approve the Resolution Accepting Donation to the Maplewood Nature Center in the amount of $60.00 in remembrance of former volunteer Dotty Lane. Resolution 14-1-1036 Acceptance of Donation WHEREAS the City of Maplewood and the Parks and Recreation Department January 27, 2014 City Council Meeting Minutes 13 has received a donation of $60.00 in memory of former volunteer Dotty Lane. NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood Parks and Recreation Department to accept this donation. Seconded by Councilmember Koppen Ayes – All The motion passed. 19. Approval of a Temporary Lawful Gambling Permit for the Minnesota Waterfowl Association East Metro Chapter, 1946 English Street Councilmember Juenemann moved to approve a Temporary Lawful Gambling Permit for the Minnesota Waterfowl Association East Metro Chapter for their East Metro Chapter Banquet on April 17, 2014 at 1946 English Street. Seconded by Councilmember Koppen Ayes – All The motion passed. H. PUBLIC HEARING None I. UNFINISHED BUSINESS None J. NEW BUSINESS None K. AWARD OF BIDS 1. East Metro Public Safety Training Center, City Project 09-09, Approval of Resolution Receiving Bids and Awarding Contract for Burn Room Thermal Liner Public Works Director/City Engineer Thompson gave the staff report. Fire Chief Lukin gave additional information. Councilmember Juenemann moved to approve the Resolution for the East Metro Public Safety Training Center, City Project 09-09, Receiving Bids and Awarding a Contract to WHP Training towers in the amount of $169,144 for the Base Bid and Alternate 1 for the Burn Room Thermal Liner. Resolution 14-1-1037 Receiving Bids and Awarding Contract NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF January 27, 2014 City Council Meeting Minutes 14 MAPLEWOOD, MINNESOTA, that the Base Bid and Alternate 1 of WHP Training towers in the amount of $169,144, is the lowest responsible bid for the East Metro Public Safety Training Center: Bid Package 5 - Burn Room Thermal Liner – City Project 09-09, and the mayor and city manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project as previously approved by council. Adopted by the council on this 27th day of January 2014 Seconded by Councilmember Koppen Ayes – All The motion passed. L. VISITOR PRESENTATION 1. Bob Zick, North St. Paul Resident 2. Mark Bradley, Maplewood Resident 3. John Wykoff, Maplewood Resident M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Ahl gave the staff report. N. COUNCIL PRESENTATIONS 1. Fire Hydrants Councilmember Juenemann requested residents to shovel out the fire hydrant if they have one in their yard. 2. Council Member’s Committees Mayor Slawik requested that council members address some of the issues and discussions that are held at the commissions and boards that they each represent during Council Presentations to keep all members of the council informed. O. ADJOURNMENT Councilmember Koppen moved to adjourn the meeting. Seconded by Councilmember Juenemann Ayes – All The motion passed. Mayor Slawik adjourned the meeting at 7:42 p.m.