HomeMy WebLinkAbout01-27-2014 City Council Meeting MinutesJanuary 27, 2014
City Council Meeting Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, January 27, 2014
Council Chambers, City Hall
Meeting No. 02-14
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:03 p.m. by Mayor Slawik.
B. PLEDGE OF ALLEGIANCE
Troup 461 led the Pledge of Allegiance.
Colin and Al from Boy Scout Troop 461 from Presentation Church and School in
Maplewood addressed the council to thank them for grants received from the Charitable
Gambling Fund.
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
N1 Fire Hydrants
N2 Council Member’s Committees
Councilmember Koppen moved to approve the agenda as amended.
Seconded by Councilmember Cardinal Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of January 13, 2014 City Council Meeting Minutes
Councilmember Koppen moved to approve the January 13, 2014 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
January 27, 2014
City Council Meeting Minutes 2
1. Resolution of Appreciation for Kim Facile – Ramsey/Washington Suburban
Cable Commission
Mayor Slawik thanked Ms. Facile for her service to the City of Maplewood then read the
Resolution of Appreciation.
Councilmember Juenemann moved to approve the Resolution of Appreciation for Kim
Facile.
Resolution 14-1-1027
Resolution of Appreciation
WHEREAS, Kim Facile has been a member of the Ramsey/Washington
Suburban Cable Commission since 2006, and has served faithfully in that capacity; and
WHEREAS, Kim has freely given of her time and energy, without compensation,
for the betterment of the City of Maplewood; and
WHEREAS, Kim has served as an Officer for the Commission and chaired the
Public Access Advisory Committee and Local Programming Committee while also
serving on numerous other committees including the Nominating Committee and
Franchise Renewal Committee; and
WHEREAS, Kim has shown sincere dedication to her duties and has consistently
contributed her leadership, time and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Kim Facile is hereby extended our gratitude
and appreciation for her dedicated service.
Passed by the Maplewood City Council on January 27, 2014
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Review of Commission & Board Reappointment Assessments
a. Resolution for Reappointment
City Manager Ahl gave the staff report.
Councilmember Cardinal moved to approve the Resolution for Reappointment to the
Community Design Review Board, Heritage Preservation Commissions, Human Rights
Commission, and Parks & Recreation Commission.
Resolution 14-1-1028
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
Hereby appoints the following individuals, who the Maplewood City Council has
January 27, 2014
City Council Meeting Minutes 3
reviewed, to serve on the following commissions:
Community Design Review Board
Matt Ledvina, term expires 4/30/2017
Heritage Preservation Commission
Brenda Rudberg, term expires 4/30/2017
John Gaspar, term expires 4/30/2017
Human Rights Commission
Jon Brandt, term expires 5/1/2017
Sarah Deeny, term expires 5/1/2017
Park & Recreation Commission
Craig Brannon, term expires 4/30/2017
Terri Mallet, term expires 4/30/2017
Nikki Villavicencio, term expires 4/30/2017
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
G. CONSENT AGENDA
Councilmember Juenemann called for a brief question for agenda items G5 and G6.
Councilmember Juenemann moved to approve agenda item G1-G19.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$ 173,863.87 Checks # 91611 thru # 91644
dated 12/31/13
$ 360,823.17 Disbursements via debits to checking account
dated 12/23/13 thru 12/27/13
$ 627,175.07 Checks # 91647 thru # 91688
dated 01/07/14
$ 190,958.59 Disbursements via debits to checking account
dated 12/30/13 thru 01/03/14
January 27, 2014
City Council Meeting Minutes 4
$ 501,353.14 Checks # 91689 thru # 91750
dated 01/07/14 thru 01/15/14
$ 371,121.85 Disbursements via debits to checking account
dated 01/06/14 thru 01/10/14
$ 246,543.52 Checks # 91751 thru # 91817
dated 01/21/14
$ 259,799.40 Disbursements via debits to checking account
dated 01/13/14 thru 01/17/14
$ 2,731,638.61 Total Accounts Payable
PAYROLL
$ 516,093.71 Payroll Checks and Direct Deposits dated 01/03/14
$ 821.50 Payroll Deduction check # 9989747 thru # 9989748 dated 01/03/14
$ 650,745.65 Payroll Checks and Direct Deposits dated 01/17/14
$ 1,321.65 Payroll Deduction check # 9989780 thru # 9989784 dated 01/17/14
$ 1,168,982.51 Total Payroll
$ 3,900,621.12 GRAND TOTAL
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval to Purchase Lockers for Police Department Expansion Project
Councilmember Juenemann moved to approve the purchase of lockers for the Police
Department Expansion Project in the amount of $68,555.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Approval of 2014 Service Agreement between City of Maplewood and
Financial Concepts, Inc. (FCI)
Councilmember Juenemann moved to approve the 2014 Service Agreement with
Financial Concepts, Inc.
Seconded by Councilmember Koppen Ayes – All
January 27, 2014
City Council Meeting Minutes 5
The motion passed.
4. Approval of a Conditional Use Permit Review, LaMettry Collision Auto
Repair, 2951 Maplewood Drive
Councilmember Juenemann moved to approve to review the Conditional Use Permit
again only if a problem arises or if changes are proposed.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
5. Approval of a Conditional Use Permit Review, Woodland Hills Church, 1740
Van Dyke Street
City Planner Martin addressed and answered questions of the council.
Councilmember Juenemann moved to approve to review the Conditional Use Permit for
Woodland Hills Church again only if a problem arises or if changes are proposed.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
6. Approval of a Conditional Use Permit Review, Midwest Grounds
Maintenance Company, 1949 Atlantic Street
City Planner Martin addressed and answered questions of the council.
Councilmember Juenemann moved to approve the Conditional Use Permit for 1949
Atlantic Street and review again in January 2017 to ensure completion of the required
parking lot pavement.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
7. Approval of a Conditional Use Permit Review, Commercial Truck Parking
and Storage, 1003 Century Avenue North
Councilmember Juenemann moved to approve to review the Conditional Use Permit for
1003 Century Avenue North again only if a problem arises or if changes are proposed.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
8. Approval of a Resolution of Support for Ramsey County’s Request for
TCAAP Road Improvements at 35W/Highway96 and 35W/County Road H
Councilmember Juenemann moved to approve the Resolution of Support for Ramsey
January 27, 2014
City Council Meeting Minutes 6
County’s Request for TCAAP Road Improvements at 35W/Highway 96 and 35W/County
Road H.
Resolution 14-1-1029
Resolution of Support for Ramsey County’s Request for
TCAAP Road Improvements at 35W/Highway 96 and 35W/County Road H
WHEREAS, 430 acres of the Twin Cities Army Ammunition Plant (TCAAP) site
have been purchased by Ramsey County from the United States Government for
pollution remediation and redevelopment ; and
WHEREAS, The City of Arden Hills has partnered with Ramsey County to best
determine future land uses that will serve residents of the City and region well into the
future, and
WHEREAS, Redevelopment of this site will build new tax base, create living
wage jobs, and meet regional housing goals; and
WHEREAS, To assure the development of this site in a timely manner, $35
million is needed from State funds for improvements to the interchanges at I-35W/CSAH
96, I-35/County Road H and a new intersection at Highway 96 and interior spine road on
the TCAAP site, and
WHEREAS, the bridge at 35W/Hwy. 96, and the Interchange/Bridge at 35W and
County Road H are slated for maintenance in the 2015 and 2016 MnDOT capital
improvement plan, and
WHEREAS, These improvements will benefit the cities of Arden Hills,
Moundsview, Shoreview, New Brighton as well as large and small employers in the
burgeoning “medical alley” corridor in the vicinity of 35W and 694, and
WHEREAS, the 694/35W Corridor already supports more than 37,000 jobs,
making it a major economic engine for the East Metro, and
WHEREAS, these improvements will benefit commuters throughout the region,
Now Therefore, Be it
RESOLVED, The City of Maplewood supports these important roadway
improvements and urges our legislative and state leaders to support Ramsey County’s
request for $35 million for the important capacity and safety improvements to these two
interchanges.
The Maplewood City Council approved this resolution on January 27, 2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
9. Approval of Resolution Supporting Washington County Request for State
Bond Funds for Gateway Corridor Project
January 27, 2014
City Council Meeting Minutes 7
Councilmember Juenemann moved to approve the Resolution Supporting the
Washington County request of $5,000,000 in State Bond Funds for the Gateway
Corridor.
Resolution 14-1-1030
Resolution Supporting the Washington County Request for $5,000,000 in
State Bond Funds for the Gateway Corridor
WHEREAS, the Gateway Corridor Commission (Commission) was established in
March of 2009 to address transportation needs in the I-94 Corridor; and
WHEREAS, the City of Maplewood is an active Member on the Commission; and
WHEREAS, the Gateway Corridor is the principal east/west transportation route
through Ramsey and Washington Counties connecting St. Paul to the eastern
metropolitan area; and
WHEREAS, the Gateway Corridor is an identified Regional Transitway; and
WHEREAS, the Gateway Corridor is experiencing robust employment and
population growth; and
WHEREAS, the Gateway Corridor connects the eastern metropolitan area to the
region's transit system via Union Depot and will provide economic development
opportunities and is a critical link for employees commuting to their workplace; and
WHEREAS, the Commission has finalized an Alternatives Analysis (AA) that
preliminarily examined mode, ridership, alignment, and costs for a future transitway
generally following the I-94 corridor; and
WHEREAS, the next step in the development of this transitway will be the
completion of a Draft Environmental Impact Statement (Draft EIS) which began in 2013;
and
WHEREAS, a locally preferred alternative (LPA) will be officially adopted as part
of the Draft EIS process; and
WHEREAS, Washington County and Ramsey County Regional Railroad
Authorities have committed to fully fund the DEIS; and
WHEREAS, additional resources will be needed to advance the transitway
through preliminary engineering and construction; and
WHEREAS, Washington County is requesting $5,000,000 in state bond funds for
preliminary engineering work following the selection of the locally preferred alternative
for the Gateway Corridor; and
WHEREAS, the City of Maplewood recognizes that the $5,000,000 is a down
payment on the State’s overall investment in the Gateway Corridor.
NOW THEREFORE, BE IT RESOLVED, that the City of Maplewood hereby
January 27, 2014
City Council Meeting Minutes 8
supports Washington County’s request for the State of Minnesota to provide $5,000,000
in state bond funds to Washington County for preliminary engineering work post the
locally preferred alternative decision and/or New Starts submittal application preparation
for the Gateway Corridor, based on the recommendations from the AA study and Draft
EIS.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
10. Approval of Purchase of Cushman Turf Truckster
Councilmember Juenemann moved to approve the purchase of the Cushman Turf
Truckster from TurfWerks under the Municipal Bid Assist program (MN State Contract
#62405). The total cost including delivery and training is $19,790.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
11. Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order No. 1, East Metro Public Safety Training Center,
Bid Package 5, City Project 09-09
Councilmember Juenemann moved to approve the Resolution Directing Modification of
Existing Construction Contract, Change Order No. 1, for the East Metro Public Safety
Training Center, Bid Package 5, City Project 09-09.
Resolution 14-1-1031
Directing Modification of Existing Construction Contract
Project 09-09, BID Package 5, Change Order No. 1
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Improvements Project 09-09, East Metro Public Safety Training Center Phase I
Bid Package 5 Improvements, and has let a construction contract pursuant to Minnesota
Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 09-09, Change Order No. 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1. The mayor and city engineer are hereby authorized and directed to modify the
existing contract by executing said Change Order No. 1 which is an increase of
$7,580.50
The revised contract amount is $1,525,580.50.
Adopted by the Maplewood City Council on this 27th day of January 2014.
January 27, 2014
City Council Meeting Minutes 9
Seconded by Councilmember Koppen Ayes – All
The motion passed.
12. Approval of East Metro Public Safety Training Center Phase I Bid Package
1 Improvements, City Project 09-09
a. Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order No. 2
b. Approval of Resolution Approving Final Payment and Acceptance of
Project
Councilmember Juenemann moved to approve the Resolution Directing Modification of
Existing Construction Contract, Change Order No. 2; and the Resolution Approving Final
Payment and Acceptance of Project for the East Metro Public Safety Training Center
Phase 1 Bid Package 1 Improvements, City Project 09-09.
Resolution 14-1-1032
Directing Modification of Existing Construction Contract
Project 09-09, Change Order No. 2
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Improvements Project 09-09, East Metro Public Safety Training Center Phase I
Bid Package 1 Improvements, and has let a construction contract pursuant to Minnesota
Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 09-09, Change Order No. 2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
2. The mayor and city clerk are hereby authorized and directed to modify the existing
contract by executing said Change Order No. 2 which is an increase of $3,990.00.
The revised contract amount is $571,877.50.
Adopted by the Maplewood City Council on this 27th day of January 2014.
Resolution 14-1-1033
Approving Final Payment and Acceptance of Project
WHEREAS, the City Engineer for the City of Maplewood has determined that the
East Metro Public Safety Training Center, Phase 1 Bid Package 1 Improvements, City
Project 09-09, is complete and recommends acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that Bid Package 1 for City Project 09-09 is complete and
maintenance of these improvements is accepted by the city; and the final construction
cost is $571,877.50. Final payment to Park Construction Company and the release of
any retainage or escrow is hereby authorized.
January 27, 2014
City Council Meeting Minutes 10
Adopted by the Maplewood City Council on this 27th day of January 2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
13. Approval of Bartelmy Lane Sidewalk Easement, Bartelmy-Meyer Area
Improvements, City Project 11-14
Councilmember Juenemann moved to approve the Bartelmy Lane Sidewalk Easement,
Bartelmy-Mayer Area Improvements, City Project 11-14; and authorize the Mayor and
City Manager to sign the document signifying Council approval.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
14. Approval of Resolution Supporting the 2014 Safe Routes to School
Infrastructure Grant Application, County Road B Trail and Safety
Improvements, City Project 14-02
Councilmember Juenemann moved to approve the Resolution Supporting the 2014 Safe
Routes to School Infrastructure Grant Application, City Project 14-02.
Resolution 14-1-1034
CITY COUNCIL OF MAPLEWOOD, MN
RESOLUTION SUPPORTING THE 2014 SAFE ROUTES TO SCHOOL
INFRASTRUCTURE GRANT APPLICATION
WHEREAS, the Minnesota Department of Transportation (MnDOT) administers
the Safe Routes to School (SRTS) grants program which provides federal funding for
projects to improve safety conditions and promote K-8 students walking and biking to
school, and
WHEREAS, the City of Maplewood has established the vision of providing an off-
street multi-use trail along County Road B and has begun constructing portions of this
trail in conjunction with Ramsey County, and
WHEREAS, the City wishes to continue the County Road B trail by constructing a
segment between Birmingham Street and Van Dyke Street, and
WHEREAS, the project would also include the construction of approximately 250
feet of sidewalk along the east side of White Bear Avenue to connect with an existing
sidewalk at Burke Avenue East, and
WHEREAS, this trail and sidewalk segment will enhance safety conditions for
children walking and biking to Weaver Elementary School and John Glenn Middle
School which are in this segment of County Road B, and
WHEREAS, City staff have coordinated with representatives of Weaver
January 27, 2014
City Council Meeting Minutes 11
Elementary School, John Glenn Middle School, and Ramsey County regarding the trail
project and associated SRTS Infrastructure grant application, and
WHEREAS, the proposed trail segment aligns well with the goals of the SRTS
funding program, and
WHEREAS, Federal Highway Administration (FHWA) requires that states agree
to operate and maintain facilities constructed with federal transportation funds for the
useful life of the improvement and not change the use of right-of-way or property
ownership acquired without prior approval from FHWA; and
WHEREAS, SRTS projects receive federal funding and MnDOT has determined
that for projects implemented with SRTS funds, this requirement should be applied to the
project proposer.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINESOTA, that:
1. The City Council of Maplewood supports the identified SRTS grant application
and agrees to assume full responsibility for the operation and maintenance of the
SRTS trail along County Road B between Birmingham Street and Van Dyke
Street and sidewalk east of White Bear Avenue between County Road B and the
existing sidewalk at Burke Avenue East.
Adopted by the Maplewood City Council on this 27th day of January 2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
15. Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order No. 5, TH 36/English Street Interchange
Improvements, City Project 09-08
Councilmember Juenemann moved to approve the Resolution Directing Modification of
Existing Construction Contract, Change Order No. 5, TH 36/English Street
Improvements, City Project 09-08.
Resolution 14-1-1035
Directing Modification of Existing Construction Contract
Project 09-08, Change Order No. 5
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Improvements Project 09-08, Highway 36/English Street Interchange
Improvements, and has let a construction contract pursuant to Minnesota Statutes,
Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 09-08, Change Order No. 5 and,
WHEREAS, the contractor, Forest Lake Contracting, Inc., has requested, by
January 27, 2014
City Council Meeting Minutes 12
written notice, a reduction in contract retainage,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1. The mayor and city engineer are hereby authorized and directed to modify the
existing contract by executing said Change Order No. 5 which is an increase of
$1,954,221.04.
2. The retainage within the construction contract is hereby authorized to be reduced, at
the discretion of the City Engineer, from 5% to 1%.
The revised contract amount is $19,001,387.82
Adopted by the Maplewood City Council on this 27th day of January 2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
16. Approval of Joint Powers Agreement with the City of Mahtomedi for
Operation of Mahtomedi Beach
Councilmember Jueneman moved to approve the Joint Powers Agreement with the City
of Mahtomedi for Operation of Mahtomedi Beach operations beginning in 2014 through
2016.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
17. Approval of the Parks and Recreation Master Plan Update Community
Study
Councilmember Juenemann moved to approve the Parks and Recreation Master Plan
Community Study.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
18. Approval of a Resolution Accepting Donation to Maplewood Nature Center
Councilmember Juenemann moved to approve the Resolution Accepting Donation to the
Maplewood Nature Center in the amount of $60.00 in remembrance of former volunteer
Dotty Lane.
Resolution 14-1-1036
Acceptance of Donation
WHEREAS the City of Maplewood and the Parks and Recreation Department
January 27, 2014
City Council Meeting Minutes 13
has received a donation of $60.00 in memory of former volunteer Dotty Lane.
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council
authorizes the City of Maplewood Parks and Recreation Department to accept this
donation.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
19. Approval of a Temporary Lawful Gambling Permit for the Minnesota
Waterfowl Association East Metro Chapter, 1946 English Street
Councilmember Juenemann moved to approve a Temporary Lawful Gambling Permit for
the Minnesota Waterfowl Association East Metro Chapter for their East Metro Chapter
Banquet on April 17, 2014 at 1946 English Street.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
H. PUBLIC HEARING
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
None
K. AWARD OF BIDS
1. East Metro Public Safety Training Center, City Project 09-09, Approval of
Resolution Receiving Bids and Awarding Contract for Burn Room Thermal
Liner
Public Works Director/City Engineer Thompson gave the staff report. Fire Chief Lukin
gave additional information.
Councilmember Juenemann moved to approve the Resolution for the East Metro Public
Safety Training Center, City Project 09-09, Receiving Bids and Awarding a Contract to
WHP Training towers in the amount of $169,144 for the Base Bid and Alternate 1 for the
Burn Room Thermal Liner.
Resolution 14-1-1037
Receiving Bids and Awarding Contract
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
January 27, 2014
City Council Meeting Minutes 14
MAPLEWOOD, MINNESOTA, that the Base Bid and Alternate 1 of WHP Training
towers in the amount of $169,144, is the lowest responsible bid for the East
Metro Public Safety Training Center: Bid Package 5 - Burn Room Thermal Liner
– City Project 09-09, and the mayor and city manager are hereby authorized and
directed to enter into a contract with said bidder for and on behalf of the city.
The finance director is hereby authorized to make the financial transfers
necessary to implement the financing plan for the project as previously approved
by council.
Adopted by the council on this 27th day of January 2014
Seconded by Councilmember Koppen Ayes – All
The motion passed.
L. VISITOR PRESENTATION
1. Bob Zick, North St. Paul Resident
2. Mark Bradley, Maplewood Resident
3. John Wykoff, Maplewood Resident
M. ADMINISTRATIVE PRESENTATIONS
1. Council Calendar Update
City Manager Ahl gave the staff report.
N. COUNCIL PRESENTATIONS
1. Fire Hydrants
Councilmember Juenemann requested residents to shovel out the fire hydrant if they
have one in their yard.
2. Council Member’s Committees
Mayor Slawik requested that council members address some of the issues and
discussions that are held at the commissions and boards that they each represent during
Council Presentations to keep all members of the council informed.
O. ADJOURNMENT
Councilmember Koppen moved to adjourn the meeting.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
Mayor Slawik adjourned the meeting at 7:42 p.m.