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2001 05-14 City Council Packet
CouncibManager Workshop - 6:00 P.M. AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, May 14, 2001 Council Chambers, Municipal Building Meeting No. 01 -10 A. B. C. D. E. F. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES 1. Minutes of Meeting 01 -09 (April 23, 200 1) 2. Minutes of Council/Manager Workshop Meeting (April 23, 200 1) APPROVAL OF AGENDA APPOINTMENTS /PRESENTATIONS 1. Police Civil Service Commission Appointment CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Budget Appropriation for Gladstone Fire District Fund 3. Budget Appropriation for East County Line Fire District Fund 4. Proposed Settlement LELS, Local #173 Sergeants, 2001 -2002 5. Bruentrup Farm Fund Budget 6. Temporary Food Permit - Fee Waiver - Boy Scouts - Troop 187 7. Temporary Food Permit - Fee Waiver - Boy Scouts - Pack 64 8. Temporary Beer Permit - St. Paul East Park Lions at Ramsey County Fair Grounds 9. Temporary Gambling Permit - St. Paul East Park Lions at Ramsey County Fair Grounds 10. Intoxicating Liquor License - Change of Manager. - Best Western Maplewood Inn - Scott Uttley 11. Expenditure of 1999 LLEB G Grant Funds 12. Joint Powers Agreement with the City of Woodbury for the Purchase of a Fire Truck 13. Adjust Sanitary Sewer Delinquent Charges - 2321 Stillwater Road 14. Request for City Contingency Monies for Repair of City Hall's Roof and Front Walk H. PUBLIC HEARINGS 1. 7:00 P.M. Beaver Lake Townhomes (Maryland Avenue, Lakewood Drive to Sterling Street) A. Conditional Use Permit (CUP) for Planned United Development (PUD) B. Street Right -of -Way Vacations C. Easement Vacations D. Preliminary Plat E. Park and Open Space Purchase 2. 7:15 P.M. Assessment Hearing for Gladstone West Street Improvements, Project 00 -05 I. AWARD OF BIDS 1. 95' Mid -Ship Aerial Platform Ladder 2. Gladstone West Street Improvements, Project 00 -05 3. Edgerton Park Bid Opening J. UNFINISHED BUSINESS 1. Schedule Meeting to Review 2000 Annual Financial Report and Audit Reports 2. Residential Parking Ordinance Amendment (Second Reading) 3. Charitable Gambling Requests for 2002 4. Tilsen South Neighborhood Improvements, Project 00 -04 Assessment Objections K. NEW BUSINESS 1. Stop Sign Requests 2 Authorize Feasibility Study of Sewer Replacement at Lakewood/Maryland 3. Pawn Shop /Currency Exchange Businesses - Moratorium L. VISITOR PRESENTATIONS M. COUNCIL PRESENTATIONS 1. - 2. 3. N. ADMINISTRATIVE PRESENTATIONS 1. 2. 3. O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 770 -4523 to make arrangements. Assistant Listening Devices are also available. Please check with the City Clerk for availability. R ULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that byfollowing these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. D I MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, April 23, 2001 Council Chambers, Municipal Building Meeting No. 01 -09 A. Be co W E. CALL TO ORDER: A regular meeting of the City Council of Maplewood, Minnesota was held in the Council Chambers Municipal Building, and was called to order at 7:00 P.M. by Mayor Cardinal. PLEDGE OF ALLEGIANCE ROLL CALL Robert Cardinal, Mayor Present Sherry Allenspach, Councilmember Present Kenneth V. Collins, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present APPROVAL OF MINUTES: Councilmember Allenspach moved to aDprove the minutes of Meetin No. 01 -08 A ril 9 2001 as presented. Seconded by Councilmember Koppen Ayes - all Councilmember Wasiluk moved to aDprove the minutes of Council /Mana er Workshop Aril 9 _2001 as presented. Seconded by Councilmember Allenspach Ayes - all APPROVAL OF AGENDA: Councilmember Wasiluk moved to approve the Agenda as amended: M1.Cable TV M5.Dedication of Bruce Vento Trail M2.White Bear Avenue Parade Date M6.Petition for Beaver Lake M3.Community Center Maintenance Schedule M7.Food Drive M4.School Board Meeting M8.Ramsey County League Seconded by Councilmember.Koppen Ayes - all F. APPOINTMENTS /PRESENTATIONS: None 04-23-01 1 G. CONSENT AGENDA: Councilmember Collins moved to approve the Consent Agenda . p g as presented. Seconded by Councilmember Wasiluk Ayes - all 1. Approval of Claims Approved claims. ACCOUNTS PAYABLE 11,478.75 109,919.98 700,839.52 135 179 1,136,719.97 PAYROLL 327,953.07 27.195.76 Checks #53721 thru #53722 dated 3/3:0/01 Checks #53723 thru #53794 dated 4/6 thru 4/10/01 Disbursements via debits to checking account dated 4/2 thru 4/9/01 Checks #53795 thru #53861 dated 4/17/01 Disbursements via debits to checking account dated 4/10 thru 4/16/01 Total Accounts Payable Payroll- Checks and Direct Deposits dated 4/13/01 Payroll Deduction check #83569 thru #83576 dated 4/13/01 355,148.83 Total Payroll 1,491,868.80 GRAND TOTAL 2. Transfer to Close Debt Service Fund for 1977 Bond Issue Approved a transfer in of $2,391.03 from the General Fund to close Debt Service Fund #315 for the 1977 Improvement Bonds and approved the appropriate budget adjustments. 3. Transfer to Close Debt Service Fund for 1991 Bond Issue Approved a transfer in of $175,860.58 from Debt Service Fund #334 (for the 1998 RefundingImprovementBonds) to close Debt Service Fund #323 for the 1991 Improvement Bonds and approved the appropriate budget adjustments. 4- Approve Payment for City Logo on Cope Water Tower Approved transfer of funds in the amount of $6,800 from the general contingency fund to Public Works Administration to facilitate logo and lettering application (same as current markings) oftheCopeAvenueTower. 04 -23 -01 2 5. Increase Budget for Temporary Engineering Intern Positions Authorized staff to hire two additional temporary engineering interns and to make the appropriate. budget changes. 6. Surplus Property Declared as surplus property Model #15109, S.N. 4057, Sun performance analyzer machine cabinet and Model #115 Sun performance analyzer, city tag #00334, and authorized disposal at police /city auction or state surplus auction. 7. Human Relations Commission Annual Report Approved the 2000 Human Relations Commission Annual Report. 8. National Night Out - Food Vendors Approved waiving the one day food permit fee for vendors selling food at this year's National Night Out on August 7, 2001 from 5:30 p.m. to 8:30 p.m. H. PUBLIC HEARINGS 1. 7:00 P.M. (7:08 P.M.) Tilsen South Neighborhood Streets, Project 00 -04 a. Mayor Cardinal convened the meeting for a public hearing. b. City Manager Fursman introduced the staff report. C. Director of Public Works Ahl presented the specifics of the report. d. City Attorney Kelly explained the procedure for public hearings. e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Jack Frost, 2324 Maple Lane, Maplewood Rebecca Lund, 2141 Mapleview Avenue, Maplewood Paul Ellefson, 2888 Bartelmy Lane, Maplewood Donna Roth, 2219 Radatz Avenue, Maplewood Jerry Ewald, 2357 Standridge Avenue, Maplewood George Livingston, 2224 Mapleview Avenue, Maplewood Vahey Tateosian, 2995 Bartelmy Lane, Maplewood f. Mayor Cardinal closed the public hearing. Councilmember Allenspach moved to adopt the following resolution for the adoption of the Assessment Roll for Tilsen South Neighborhood Street Improvements Project 00 -04: 04 -23 -01 3 RESOLUTION 01 -04 -036 ADOPTION OF THE ASSESSMENT ROLL WHEREAS, pursuant to proper notice duly given as required by law, the city council has met and heard and passed on all objections to the proposed assessment for the construction of the Tilsen South Neighborhood Streets as described in the files of the city clerk as Project 00 -04, and has amended such proposed assessment as it deems just, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. Such proposed assessment, as amended, a copy of which is attached hereto and made a part hereof, .is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereb y found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 8 years, the first of the installments to be payable on or after the first Monday in January, 2002, and shall bear interest at the rate of 5.8 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2001. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. It is hereby declared to be the intention of the council to reimburse itself in the future for the portion of the cost of this improvement paid for from municipal funds by levying additional assessments, on notice and hearing as provided for the :assessments herein made, upon any properties abutting on the improvement but not made, upon any properties abutting on the improvement but not herein assessed for the improvement, when changed conditions relating to such properties make such assessment feasible. 4. To the extent that this improvement benefits nonabutting properties which may be served by the improvement when one or more later extensions or improvements are made, but which are not herein assessed, therefore, it is hereby declared to be the intention of the council, as authorized by Minnesota Statutes Section 420.051, to reimburse the city by adding any portion of the cost so paid to the assessments levied for any of such later extension or improvements. 5. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Seconded by Councilmember Wasiluk Ayes - all 2. 7:15 P.M. (8:05 P.M.) Residential Parking Ordinance Amendment (First Reading) a. Mayor Cardinal convened the meeting for a public hearing. 04 -23 -01 4 b. City Manager Fursman introduced the staff report. C. Community Development Director Coleman and Associate Planner Roberts presented the specifics of the report. d. Commissioner Lorraine Fischer presented the Planning Commission report. e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Jack Lansdall, 1451 E. County Road B, Maplewood Jerry Markie, 1247 Leland Road, Maplewood Lauren Ashley, 2466 Brookview Drive, Maplewood f. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to approve the first reading of the following ordinance about off - street parking in residential areas: ORDINANCE NO. 813 AN ORDINANCE ABOUT OFF - STREET PARKING IN RESIDENTIAL AREAS The Maplewood City Council approves the following changes to the Maplewood Code of Ordinances: (I have underlined the additions and crossed out the deletions.) SECTION 1. This section changes the language of Section 19 -9(24) of the Maplewood City Code as follows: 24) All other conditions, acts or things which are liable to cause injury to the person or property of anyone. This shall include, but not be limited to. the parking or stora e of vehicles in the front vard of a residential propert on Parass, unimproved areas or areas without a hard surface. SECTION 2. This section adds the following definition to Section 36 -6 of the Maplewood City Code. Vehicle: A device for carrying or conveying ersons or property that may be self-propelled or ma propelled, drawn or towed by a self - propelled vehicle. SECTION 3. This section adds Subsection 36 -220) to the city code as follows: Section 36-22(j) D Purpose The purpose of this Article of the Citv Code is to control, t. hrouah nuisance and zoning regulations, certain land uses and activities that have a direct and detrimental effect on the character of the City's residential neivhborhoods. As such, the Maplewood Citv Council 04-23-01 5 finds that, in order to accommodate the off - street parking needs of residents while protecting the interests of the public, regulations and performance standards are desirable and necessary for off - street parking areas in residential zoning districts. Q Findings To the purposes listed above, the Maplewood City Council finds that the use and possession of vehicles are an important factor in the lives of many residents of Maplewood. The city council also finds that the number of vehicles, the improper storage of vehicles and the parking of and storage of excessive numbers of vehicles can be a nuisance and can affect the neighborhood character as well as the public health, safety and welfare, property values and the reasonable use and enjoyment of nei properties. The city council further finds that the establishment of these regulations further the goals in the Maplewood Comprehensive Plan relative to the establishment and enhancement of residential neighborhoods and similar goals. In making these hndings the city council accepts the recommendations of city staff and planning commission that have studied the experiences of other suburban cities that have reviewed and regulated off - street parking in residential areas. The Maplewood ON Council establishes these regulations as a means to balance the interests of the owners of vehicles, nearby residents and the public. Goals Goals in adopting this ordinance include the followin a. Preserving neighborhood character, public health, safety and welfare and property values. b. Allowing all residents a reasonable use of and a chance to enjoy their propert . C. Minimizing the nuisances and the adverse effects of off - street vehicle parking through careful site design standards. d. Requiring the owners and builders of residential driveways and parking areas to design and build them to reasonable standards. e. Avoiding nuisances and potential damaLye to ad' acent properties from off - street vehicle parkina and parking areas through design standards and setback requirements. 4) Off - Street Parking Standards for Single and Two Family Dwellings. The following standards shall apply to off - street parking for single and two family residential properties in the RE -40, RE -3 0, RE -20, F, R-1, R -1 (S) and R -2 zoning districts. a. Vehicle Darking in the front yard setback area (the area between the front of the residential structure and the street right- of -wav, line) of single and two family residences shall only be on a hard surface driveway or on improved and 04 -23 -01 designated parking areas. Such a hard surface shall include bituminous, concrete, brick, gravel or crushed rock or another hard surface approved b, cit staff. b. The city prohibits vehicle parking or storage in the front yard on rass unimproved areas or areas without a hard surface. C. Driveways and parking areas shall be at least five feet from a side property line and parking areas shall not be in the street right- of -wav or on other public propertx d. No owner or operator shall park a vehicle that would block a sidewalk. e. All vehicles parked or stored outside on a residential property shall not be abandoned (as . defined in Section 19 -28), shall have a current license and registration and shall be in operable condition. (Also see Sections 19 -28 Definitions and 19 -29, Violation.) f. The total area in the front yard setback area of a single dwelling lot improved for sparking and drivewav purposes shall not exceed forty(40) percent of the front yard setback area. The total area in the front yard setback area of a duplex or double dwelling lot improved for parking and driveway purposes shall not exceed fifty .(50) percent of the front yard setback area. r. The city may approve an increase in front yard driveway coverage, a different driveway setback or a different driveway surface for a single or double dwelling by administrative review of minor construction plans as outlined in Section 25 -65 of the citv code. The city may approve an increase in front yard driveway coverage, a different driveway setback or a different driveway surface where such approval would meet the standards required by code for unique circumstances and where the above ordinance standards do not fit or where they would create a hardship for the property owner. As part of such an approval, the city may require the propertv owner or applicant to add screening next to or around the parking area or driveway. The city require such screening to help hide the parking area and vehicles from the view of adjacent residential properties or from the view from the public street. The property owner or applicant mgy use a privacy fence, additional landscaping or other means to meet the screenimr requirement. City staff shall approve and inspect all such screening SECTION 4. This ordinance shall take effect on August 1, 2001. (After the City Council approves it and the official newspaper publishes it). Seconded by Councilmember Collins Ayes - Mayor Cardinal, Councilmembers Allenspach, Collins, Koppen Nays - Councilmember Wasiluk 04 -23 -01 I. AWARD OF BIDS 1. Tilsen South Neighborhood Streets, Project 00 -04 a. City Manager Fursman introduced the staff report. b. Director of Public Works Ahl presented the specifics of the report. Councilmember Collins moved to adopt the following resolution awardin2 the bid for the Tilsen South Nei hborhood Streets Project 00 -04 to the lowest bidder, T. A. Schifsky & Sons Inc. of North St. Paul in the amount of $1,318,554.73: RESOLUTION 01 -04 -036 RESOLUTION FOR AWARD OF BIDS BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of T. A. Schifsky & pSons, Inc. in the amount of $1,318,554.73 is the lowest responsible bid for the construction of the Tilsen South Neighborhood Street Improvements, City Project 00 -04 and the mayor and clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. The finance director is hereby authorized to make the financial transfers necessary o implementrYP the financing plan for the project. Seconded by Councilmember Koppen Ayes - all J. UNFINISHED BUSINESS 1. Antenna and Tower Ordinance Amendment (Second Reading) a. City Manager Fursman introduced the staff report. Councilmember Collins moved to adODtthefollowing ordinance which revises and u dates the regulations about commercial use antennas and towers in Maplewood: ORDINANCE NO. 812 AN ORDINANCE OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, AMENDING THE CITY CODE ABOUT ANTENNAS AND TOWERS, The Maplewood City Council approves the following changes to the Maplewood Code of Ordinances: Section 1. This section changes the following parts of the Maplewood City Code: (Additions have been underlined and deletions are crossed out.) 04 -23 -01 g CHAPTER 36 ARTICLE XI COMMERCIAL USE ANTENNAS AND TOWERS Section 36 -600. Purpose. To accommodate the communication needs of residents and business while protecting the public health, safety and general welfare of the community, the Maplewood City Council finds that these regulations are necessary to: 1. Facilitate the provision of wireless telecommunication services to the residents and businesses of the city. 2. Require tower equipment to be screened from the view of persons located on properties contiguous to the site and/or to be camouflaged in. a manner to complement existing structures and to minimize the visibility and the adverse visual effects of antennas and towers through careful design and siting standards. 3. Ensure the operators and owners of antennas and towers design, locate and construct antennas and towers that meet all applicable code requirements to avoid Reid potential damage to adjacent properties from tower failure through structural standards and setback requirements. 4. Maximize the use of existing and approved towers and buildings for new wireless telecommunication antennas to reduce the number of towers needed to serve the community. 5. The following preferences shall be followed when selecting sites: a. Primary structural location preference for wireless communication equipment as permitted uses. 1) Water towers or tanks. 2) Co- location on existing towers. 3) Church steeples or the church structure, when camouflaged as steeples, bell towers, or other architectural features. 4) Sides and roofs of buildings or structures over two (2) stories. 5) Existing power or telephone pole corridors. 6) Light poles or towers at outdoor recreational facilities. 7) Parking lots maybe used to locate towers aees where the structure replicates, incorporates or substantially blends with the overall lighting standards and fixtures of the parking lot. b. Primary land use areas for towers requiring conditional use permits. 1) Industrial and commercial. 2) City -owned property (except water towers), other government -owned property, schools, churches TT --eD+, ~PLA aLM0a'6 or places of worship, utility, and institutional sites. 3) Public parks /golf courses, when compatible with the nature of the park or course. 4) Open space areas when compatible with the nature of the area and site. 04 -23 -01 9 Section 36 -601. Definitions. The following words and terms, when used in this section or ordinance shall have the following meaning unless the context clearly indicates otherwise: Accessory structure. A use or structure subordinate to the principal use of the land or building with a tower or antenna. Antenna. Any structure equipment or device used for collecting or radiating electromagnetic waves telecommunication, microwave, television or radio signals including but not limited to directional antennas, such as panels, microwave dishes and satellite dishes, and omni- directional antennas, such as whips. Personal Wireless Communication Services. Licensed commercial wireless communication services including cellular, personal communication services (PCS), enhanced specialized mobilized radio (ESMR), paging and similar services. Public Utility. Persons, corporation, or governments supplying gas, electric, transportation, water, sewer, or land line telephone service to the public. For this ordinance, commercial wireless telecommunication sources shall not be considered public utility uses. Tower. Any pole, monopole spire, or structure, or combination thereof, including supporting lines, cables, wires, braces and masts, intended primarily for the purpose of mounting an antenna, meteorological device, or similar apparatus above grade. UBC. Uniform Building Code. Published by the International Conference of Building Officials and adopted by the State of Minnesota to provide jurisdictions with building- related standards and regulations. Section 36 -602. Existing antennas and towers, Antennas, towers and accessory structures in existence as of January 13, 1997, that do not meet or comply with this section are subject to the following provisions: 1. Towers may continue in use for the existing purpose now used and as now existing but may not be replaced or structurally altered without meeting all standards in this section. 2. If such towers are damaged or destroyed due to any reason or cause at all, (unless the user or owner voluntarily removes the tower), the owner or operator may repair and restore the tower to its former size, height and use within one (1) year after first getting a building permit from the city. The location and physical dimensions shall remain as they were before the damage or destruction. Section 36 -603. Interpretation and Applicability. a. It is not the intention of this ordinance to interfere with, abrogate or annul any covenant or other agreement between parties. However, where this ordinance imposes greater restrictions upon the use or premises for antennas or towers than are imposed or required by other ordinances, rules, regulations or permits, or by covenants or agreements, the provisions of this ordinance shall govern. 04 -23 -01 10 b. This ordinance does not apply to the use or location of private, residential citizen band radio towers, amateur radio towers or television antennas. Section 36 -604. Inspections and Violations. a. All towers, antennas and supporting structures must obtain a building permit and are subject to inspection by the city building official to determine compliance with UBC construction standards. Deviations from the original construction that a permit is obtained, other than antenna adjustments, is a misdemeanor. b. Notice of violations will be sent by registered mail to the owner and the owner will have thirty (30) days from the date the notification is issued to make repairs. The owner will notify the building official that the repairs have been made, and as soon as possible after that, the building official will make another inspection and the owner notified of the results. C. Adjustments or modifications to existing antennas do not require a conditional use permit or a building permit. Section 36 -605. Conditional Use Permit. a. In reviewing an application for a conditional use permit for the construction of commercial antennas, towers, and accessory structures, the city council shall consider the: 1) Standards in the city code. 2) Recommendations of the planning commission and community design review board. 3) Effect of the proposed use upon the health, safety, convenience and general welfare of residents of surrounding areas. 4) Effect on property values. 5) Effect of the proposed use on the comprehensive plan. b. The applicant shall provide at the time of application, sufficient information to show that construction and installation of the antenna or tower will meet or exceed the standards and requirements of the UBC (Uniform Building Code). C. Conditional use permits will not be required for: 1) Repair or replacement or adjustment of the elements of an antenna array affixed to a tower or antenna, if the repair or replacement does not reduce the safety factor. 2) Antennas mounted on water towers, sides or roof of existing structures and on existing towers, power, light, or telephone poles. d. The fee to be paid for the conditional use permit shall be set by city council resolution. e. The applicant shall have a property acquisition specialist and a radio frequency, engineer attend all city- related meetings to be available to answer questions. 04 -23 -01 11 Section 36 -606. Communication Towers Proposed in Residential Zonin2 Districts, No person, firm or corporation shall build or install a tower in a residential zoning district zone without obtaining a conditional use permit from the city, council Such a tower shall be subject to, but not limited to, the following conditions: 1. The city will only consider such a tower in the followinz residentially -zoned locations or properties: a. Churches or places of worship. b. Parks, when the city determines the facility would be compatible with the nature of the park• . C. City -owned property, government, school, utility and institutional sites or facilities. 2. There shall be no more than one freestanding tower at one time on a property that the cit has planned for a residential use or that the city has zoned residentially, unless one of the following applies: a. The additional towers or antennas are incorporated into existing structures such as a church steeple, li hitpole, power line support device or similar structure. b. The residential property is at least five (5) acres in size. C. If the proposed tower is to replace an existing tower and if the owner /user of the existing tower agrees to remove the existing tower within thirty (30) days of the completion of the new or replacement tower: 34-. The applicant shall demonstrate by providing a coverage /interference analysis and capacity analysis, that location of the tower as proposed is necessary to meet the frequency reuse and spacing needs of the cellular or personal wireless communication services systems , and to provide adequate personal wireless communication or portable cellular telephone coverage and capacity to areas which cannot be adequately served by locating the antennas in a less restrictive district or on an existing structure. 4-2. If no existing structure that meets the height requirements for the antennas is available for mounting the antennas, such antennas maybe mounted on a tower not to exceed seventy -five (75) feet in height. The tower shall be located a distance of at least the height of the tower plus twenty- five (25) feet from the nearest residential structure. , sser 533. The height of a tower may be increased to a maximum of one hundred twenty five (125) Otte xi feet if the tower and base area ar designed and built for the co- location of at least one other personal wireless communication service provider antennas and equipment. 04 -23 -01 12 64: Transmitting, receiving and switching equipment shall be housed within an existing structure whenever possible. If a new equipment building is necessary for transmitting, receiving and switching, the owner or operator shall locate it at least ten (10) feet from the side or rear lot line and shall landscape and screen it. The community design review board shall review such a building, and the landscaping and screening. The owners and operators of all new equipment or utility buildings and accessory structures for towers shall design and construct such structures to blend in with the surrounding environment. 7. Towers shall not be located between a principal structure and a public street, unless the city determines that such a location would lessen the visibility of the tower or would lessen the negative impacts of such a facility on nearby properties. 8 The. city, may reduce or vary the required setback for a tower from a public street to allow the integration of a tower into an existing or proposed structure such as a church steeple, light pole, power line support device or similar structure. 9. Towers shall be built at least ten (10) feet from side an rear DroDerty lines, unless the site is next to a residential property line or next to .a property that the city is planning for a residential use. If the tower would be next to a residential property line or next to a property that the city is planning for a residential use, then the tower must be located at least the height of the tower plus twenty-five 25) feet from the nearest residential structure. The owner or operator shall locate 2round equipment and accessojy structures at least ten (10) feet from side and rear propert lines. 10. The owner or operator of any tower shall screen ground- mounted equipment from view by suitable vegetation, except where a design of nonvegetative screening better reflects and complements the character of the surrounding neighborhood. 11. Tower locations should provide the maximum amount of screening:, possible for off -site views of the facilitv and to lessen the visibilitv of the tower. 12. The existing on -site vegetation shall be preserved to the maximum practicable extent. 13. The communitdesign review board (CDRB) shall make recommendations on the plans for towers, utility, equipment or accessory buildings, site plans and proposed screening and landscaping_ 14. Towers with antennas shall be designed and constructed to withstand a uniform wind loading as prescribed by the UBC (Uniform Building Codel. Section 36 -607. Construction Requirements, Setback and Height Restrictions in Zoning Districts or Locations Other Than Residential. No person, firm or corporation shall erect a tower in a location other than residential without first obtaining a conditional use permit from the city council. Such a tower shall be subject to, but not limited to, the following conditions: 04-23-01 13 a. No part of any tower or antenna shall be constructed, located or maintained at any time, permanently or temporarily, in or upon any required setback area for the district in which the antenna or tower is to be located. b. All antennas, towers and accessory structures shall meet all applicable provisions of this code and this section. C. Antennas and towers shall meet the following requirements: 1) The antennas maybe mounted on a single pole or tower ifta not to exceed one hundred seventy -five (175) feet in height. The pole or tower shall be setback at least the height of the-pole or tower peke plus twenty -five (25) feet from any residential lot line. 2) Metal towers shall be constructed of,: or treated with, corrosive resistant material. 3) The use of guyed towers is prohibited. 4) Tower locations should provide the maximum amount of screening possible for off -site views of the facility and to lessen the visibility of the tower. 5) Existing on -site vegetation shall be preserved to the maximum practicable extent. 6) The installation shall be designed to be compatible with the underlying site plan. The owner or operator shall landscape the base of the tower and any accessory structures. Accessory structures and equipment buildings shall be designed to be architecturally compatible with any principal structures on the site. All new equipment or utility buildings and accessory structures for towers shall be designed and constructed to blend in with the surrounding environment. The community design review board shall review the design plans for towers, utility, equipment or of any accessory structures, site plans and proposed screening and landscaping_ ' 7) Towers shall be a light blue or gray or other color shown to reduce visibility. No advertising or identification visible off -site shall be placed on the tower or buildings. 8) Antennas placed upon the tower shall comply with all state and federal regulations about nonionizing radiation and other health hazards related to such facilities. 9) Wireless telephone or personal wireless communication service antennas, where located on an existing structure shall not extend more than twenty -five (25) feet above the structure to which they are attached. Such antennas are a permitted use in all zoning districts of the city. The city council, after a recommendation from the community design review board, must approve the plans for all sets of antennas on a building after the second personal wireless communication service provider has installed their antennas on the building. 10) Towers with antennas shall be designed and constructed to withstand a uniform wind loading as prescribed by the UBC (Uniform Building Code). 04 -23 -01 14 11) Telecommunications equipment located on the side of an existing structure or on a roof of a structure shall not be screened. Towers shall not be located between a principal structure and a public street unless the city determines that such a location would lessen the visibility of the tower or would lessen the negative impacts of such a facility on nearby properties. 13) The cit may reduce or vary the required setback for a tower from a public street to allow the integration of a tower into an existin or proposed structure such as a church steeple light pole, power line support device or similar structure. 14) , Towers shall be setback at least ten (10) feet from side and rear property lines unless the site is next to a residential lot line. If the tower would be next to a residential property line or next to a property that the cit is planning for a residential use, then the tower must be located at least the height of the tower plus twenty -five (25) feet from the nearest residential structure. The owner or operator shall locate ground equipment and accessory structures at least ten (10) feet from side and rear property lines. 15 The owner or operator of a tower shall screen ground- mounted equipment from view by suitable vegetation. except where a design of nonvegetative screening better reflects and complements the character of the surrounding neighborhood. 16 Tower locations should provide the maximum amount of screening_ possible for off -site views of the facility and to lessen the visibility of the tower. 17 The existing on -site vegetation shall be preserved to the maximum practicable extent. 18 The community design review board (CDRB) shall make recommendations on the plans for towers, utility, equipment or accessory buildings, site plans and proposed screening and landscaping_ Section 36 -608. Lights Signs and Other Attachments. No antenna or tower shall have affixed or attached to it in any way any lights, reflectors, flashers, daytime strobes or steady nighttime light or other illuminating devices except: 1. Those needed during time of repair or installation, 2. Those required by the Federal Aviation Agency, the Federal Communications Commission or the city. 3. For towers in parking lots, lights associated with the parking lot lighting. In addition, no tower shall have constructed thereon, or attached thereto, in any way, any platform, catwalk, crows nest, or like structure, except during periods of construction or repair. 04 -23 -01 15 No antenna or tower shall have signage, advertising or identification of My kind visible from the ground or from other structures, except necessary warning and equipment information sina required b the manufacturer or by Federal, State or local authorities. Section 36 -609. Removal of Abandoned or Damaged Towers, Any tower and/or antenna that is not used for one (1) year shall be deemed abandoned and may be required to be removed in the same manner and pursuant to the same procedures as for dangerous or unsafe structures established by Minnesota Statutes, Sections 463.15 through 463.26. Section 36 -610. Co- location of Personal Wireless Communication Service Equipment. A. The city. shall not aDprove a request for a new personal wireless service tower '- e- a.raec unless it can be documented by the applicant to the satisfaction of the city council that the telecommunications equipment planned for the proposed tower cannot be accommodated on an existing or approved tower or commercial building within one -half mile radius, transcending municipal borders, of the proposed tower due to one or more of the following: 1. The planned equipment would exceed the structural capacity of the existing or approved tower or commercial building. 2. The planned equipment would cause interference with other existing or planned equipment at the tower or building. 3. Existing or approved structures and commercial buildings within one -half mile radius cannot or will not reasonably accommodate the planned equipment at a height necessary to function. 4. FAM Mp~ a a ". a ~'M O.:,..,., U. Q The applicant must demonstrate, by providing a city -wide coverage /interference and capacity analysis, that the location of the antennas as proposed is necessary to meet the frequency reuse and spacing needs of the communication service system, and to provide adequate coverage and capacity to areas that cannot be adequately served by locating the antennas in a less restrictive district or on existing structure. 0 6.IL92 R F OLUI NO R111, - 1 i givellsoaq iiiiiiiiiii MEW I LWWJ 5 L1 ill I m4b vi 11 'I, INA I 1LVJ 11111M 5VIIII176 19167M III I l Tem 9 1 ILWAN167) I Iro R ILVIV 4111, 5 NIUMVA m B. Additional Submittal Requirements. Besides the information required elsewhere in this code all conditional use permit applications for towers also shall include the following information: 1. A letter of intent committing the tower owner and their successors to allow the shared use of the tower if an additional user agrees to meet reasonable terms and conditions for v shared use. 04 -23 -01 16 2. The applicant shall demonstrate that the proposed facility is necessary to fill a significant existing_gap in users coverage or to accommodate system capacity needs. This documentation shall include: a. Coverage maps of all the applicant's or the providers' existing antenna sites within one (1) mile of the proposed facility_ b. A map showing all existing_ personal wireless communication service antenna sites within one (1) mile of the proposed facility 3. That the proposal is the least intrusive method of achieving the necessary coverage additional system capacity in the area and that other alternatives will not work. 4. That the equipment planned for the proposed tower cannot be accommodated at any existing tower or antenna facility. The city may find that a co- location site cannot accommodate the planned equipment for the following reasons: a. The planned equipment would exceed the structural capacity of the preferred co- location site, and the preferred co- location site cannot be reinforced, modified or replaced to accommodate the planned equipment or its equivalent at a reasonable cost, as certified by a qualified radio frequency engineer; b. The planned equipment would significantly interfere with the usability of existing or approved equipment at the preferred co- location site and the interference cannot be prevented at a reasonable cost, as certified by a qualified radio frequency enengineer C. A preferred co- location site cannot accommodate the planned equipment at a height necessary to function reasonably, as certified b a qualified radio frequencv en sneer; or d. The applicant, after a good -faith effort, is unable to lease, purchase or otherwise secure space for the planned equipment at an existing antenna location. The city may require the applicant to hire or pay for a study or other research b qualified radio frequency engineer to determine the need for the proposed tower. 5. Materials or documentation demonstrating to the city that the applicant has made a good faith effort to co- locate on existing towers but they could not reach an agreement to co- locate on an existing tower. 6. Design information and documentation showing how the applicant, owner or operator of the tower has designed structurally, electrically and in all respects the tower to accommodate both the applicant's antennas and the antennas for at least two (2) additional users if the tower is equal to or more than one hundred (100) feet in height in 04-23-01 17 all locations or for at least one (1) additional user if the tower is equal to or more than seventy-five (75) feet in height. The applicant and owner must design and install a new tower to allow for the maximum future arrangement of antennas on the tower, to accept antennas mounted at vgyiin heights and to accommodate the equipment and other needs of future users 7. Photo- illustrations or similar - styled artist's renderings of the proposed tower and base site that show the appearance of the proposed tower and the proposed ground equipment or buildings after the contractor completes them. Section 36 -611. Interference with Public Safety Telecommunications. All new or existing telecommunications service and equipment shall meet or exceed all Federal Communication Commission (FCC) standards and regulations and shall not interfere with public safety telecommunications. Section 36 -612. Additional Submittal Requirements. Besides the information required elsewhere in this Code, building permit applications for towers shall include the following supplemental information: 1) A report and plans from a qualified and registered engineer or others that: a. Describes the tower height and design including a cross section and elevation. b. Documents the height above grade for all potential mounting positions for co- located antennas and the minimum separation distances between antennas. C. Describes the tower's capacity, including the number and type of antennas that it can hold. d. Includes an engineer's stamp and registration number, if applicable. e. Includes all other information necessary for the city to evaluate the request. Section 36 -613. Variances. The City Council may grant variances to the requirements of this section. All variances must follow the provisions of Minnesota Statutes, Chapter 462. For variances reizarding antennas and towers, the applicant must show the city the following: 1. There are unique circumstances or characteristics peculiar to the property and that the provisions of this code would inflict undue hardship on the property owner or applicant. 2.. The property cannot be developed or put to a reasonable use by strictly conforming with the city code. 3. The applicant or property owner did not create or cause the hardship. 04 -23 -01 18 4. The proposed variance will not alter the essential character of the area or the zoninia district. 5. The proposed variance is the minimum variance that will afford relief from the city code standards. 6. The variance would be in keeping with the spirit and intent of the ordinance The applicant for a variance for an antenna or tower related matter shall submit with their variance application a statement showing how the proposal would meet these findings. Section 2. This ordinance shall take effect after the city council approves it and the official newspaper publishes it. Seconded by Councilmember Koppen Ayes - all K. NEW BUSINESS 1. Schedule Meeting to Review 2000 Annual Financial Report and Audit Reports a. City Manager Fursman introduced the staff report. b. Finance Director Faust presented the specifics of the report. Council asked staff to contact the audit firm and find out what other dates they would be available to make their presentation other than at May 14th council meeting. 2. Receive Petition for Roadway Improvements to Bush Avenue and Authorize Preparation of Preliminary Report a. City Manager Fursman introduced the staff report. b. Director of Public Works Ahl presented the specifics of the report. Councilmember Koppen moved to accept the petition for roadway mprovements to Bush Avenue and authorize preparation of a preliminary rgport to address the neighborhood concerns. Seconded by Councilmember Collins Ayes - all 3. Agenda Order - Visitor ]Presentations a. City Manager Fursman introduced the staff report and presented the specifics of the report. Staff suggested that it be made clear to the citizens what Visitor Presentations is for. If it is a complex issue individuals can be heard as to what the issue is and then it could be placed on the next agenda. Staff said it should not be used as a regular agenda item particularly when there is a lot of business to be conducted and there is going to be research involved on the item. The council agreed and asked staff to put an article in the Maplewood In Motion explaining this. 04 -23 -01 19 4. Chipotle Mexican Grill, 2303 White Bear Avenue - Intoxicating and Sunday Liquor License a. City Manager Fursman introduced the staff report. b. City Clerk Guilfoile presented the specifics of the report. Councilmember Koppers moved to approve the intoxicating liquor and Sunday liquor license application from Ryan Michael Judge for Chipotle Mexican Grill, 2303 White Bear Avenue. Seconded by Councilmember Wasiluk Ayes - all 5. Annual Charitable Gambling Renewal and Fund Distribution a. City Manager Fursman' ntroduced''the staff report and presented the specifics of the report. Councilmember Collins moved to table this item for discussion at the next council meetina on May 14, 2001. Seconded by Councilmember Allenspach Ayes - all L. VISITOR PRESENTATIONS None M. COUNCIL PRESENTATIONS 1. Cable TV - Mayor Cardinal said that the City of North St. Paul reimburses its councilmembers for cable TV service and wanted to address whether Maplewood should do the same. After discussion, there was no consensus amongst the council. 2. White Bear Avenue Parade Date - Mayor Cardinal said that he and Councilmember Koppen were not present last year when the parade date was set because they had a Cable Commission meeting that night. Mayor Cardinal asked that staff send a letter to the Cable Commission and suggest that it not take votes on any major items that would affect Maplewood unless a representative from Maplewood can be there. 3. Community Center Maintenance Schedule - Mayor Cardinal asked if they could get a Community Center Maintenance Schedule for a year out or five years, etc. Staff said that carpeting for the Community Center has been funded as part of their CIP process, which is a fund for improvements over $50,000. Staff will be coming before the council during the budgetary process with an item that will be fixed as part of a cost for the ongoing maintenance at the Community Center 4. School Board Meeting - Mayor Cardinal said there will be a referendum coming forward and that a joint session with the North St. Paul, Maplewood, Oakdale School Board and Roseville School Board would present a unified front to keep our schools improving and functioning properly. 04 -23 -01 20 5. Dedication of Bruce Vento Trail - Mayor Cardinal asked staff about the Bruce Vento Trail. Staff will get information to the council on this. 6. Petition for Beaver Lake - Mayor Cardinal said he was presented with a petition for the Beaver Lake Townhouse project. Staff said that they have scheduled a neighborhood meeting on May 8th at the East County Line Fire Station from 5:00 p.m. to 7:00 p.m and the neighborhood residents will be notified, as well as anyone who spoke at the last public hearing. Staff will be taking that notification area a lot broader than last time. This meeting is to talk about the revisions that have been made. Staff will be bringing this back before the council on May 14th at 7:00 p.m. 7. Food Drive - Councilmember Allenspach said the councilmembers received a flyer about the food drive at City Hall and encouraged everyone in the city to participate. 8. Ramsey County League - Councilmember Allenspach said that the Ramsey County League of Local Government monthly meeting is on Thursday, April 26th, at the North St. Paul CommunityY Center at 7:00 p.m. and the topic is "Life in the Classroom, How Things Have Changed ". This meeting is open to the public and Councilmember Allenspach encouraged everyone to attend. N. ADMINISTRATIVE PRESENTATIONS None O. ADJOURNMENT Councilmember Koppen moved to adi ourn the meeting at 9:19 P.M. Seconded by Councilmember Allenspach Ayes - all Karen E. Guilfoile, City Clerk 04-23-01 21 D2 City of Maplewood CITY COUNCIL/MANAGER WORKSHOP Meeting Minutes Monday, April 23, 2001 Council Chambers, Municipal Building 6:00 p.m. A. CALL TO ORDER B. ROLL CALL C. Mayor Robert Cardinal Present Councilmember Sherry Allenspach Present Councilmember Kenneth Collins Present Councilmember Marvin Koppen Present Councilmember Julie Wasiluk Present Others Present: City Manager Richard Fursman Assistant City Manager Melinda Coleman City Clerk Karen Guilfoile Parks and Recreation Director Anderson APPROVAL OF AGENDA Councilmember Wasiluk moved to approve the agenda as amended: D2a. Historical Commission D3. City Manager Richard Fursman's Review D4. Salary Standardization D5. Asphalt Study D6. Prosecution - Legal Services Seconded by Councilmember Allenspach D. NEW BUSINESS Ayes - all 1. Joy Park -Staff stated that the city received a proposal from the City of North St. Paul to annex Joy Park and/or make improvements. The Park Commission reviewed the proposal and did not support the annexation of Joy Park to the City of North St. Paul. The Park Commission discussed the status of Joy Park and identified 18 issues that they would like the City of North St. Paul to address. Staff requested council direction. The council said they were not in favor of the annexation of Joy Park to the City of North St. Paul. The council directed staff to set up a meeting with the cities of North St. Paul and Oakdale to consider development of a joint master plan for Joy Park. E. FUTURE TOPICS G. ADJOURNMENT There-being no further business, Councilmember Collins moved and Councilmember Allenspach seconded a motion to adjourn the meeting at 6:55 p.m. AGENDA NO. G -1 AGENDA REPORT Action by Council TO: City Council 1011_ Date FROM: Finance Director AVZU"e-Endorsed RE: APPROVAL OF CLAIMS Mothfled DATE: May 4, 2001 Rejectedd Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS DAVADT D. 126,919.97 Checks #53862 thru #53920 dated 4/20 thru 4/24/01 143,906.23 Disbursements via debits to checking account dated 4/17 thru 4/23/01 2,745.35 Checks #53921 thru x#53922 dated 4/24 thru 4/25/01 435,870.51 Checks #53923 thrti x#53991 dated 5 11 101 208,015.33 Disbursements via debits to checking account dated 4/24 thru 4/30/01 114,790.81 Checks #53992 thru #54004 dated 4/27 thru 5/3/01 45,487.05 Checks #54005 thru #54067 dated 5/4 thru 5/8/01 928,401.92 Disbursgments via debits to checking account dated 511 thru 5/7/01 2,006,137.17 Total Accounts Payable D A Vl? (1T T - 503,784.58 Payroll Checks and Direct Deposits dated 4/27/01 25,971.47 Payroll Deduction check #83820 thru #83825 dated 4/27/01 529,756.05 Total Payroll 2,535,893.22 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 770 -4513 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. hu Attachments C:\OFFICE\WP-DOCS\AGENDA\APCLO104.MAY vchlist Check Register Page: 1 04/20/2001 10:47:40AM City of Maplewood Check Date 53862 4/24/01 53863 4/24/01 53864 4/24/01 53865 4/24/01 53866 4/24/01 53867 4/24/01 53868 4/20/01 53869 4/24/01 53870 53871 53872 53873 53874 53875 53876 53877 53878 53879 53880 53881 53882 4/24/01 4/24/01 4/24/01 4/24/01 4/24/01 4/24/01 4/24/01 4/24/01 4/24/01 4/24/01 4/24/01 4/24/01 4/24/01 53883 4/24/01 53884 4/24/01 53885 4124/01 53886 4/24/01 53887 4/24/01 Vendor Description /Account 00111 01810 00198 01865 00240 02030 02032 00449 01935 00527 02031 00589 00628 00661 00669 00681 00719 01835 00806 00830 00856 00857 00867 00881 00888 00932 ANIMAL CONTROL SERVICES, INC. BARNA, GUZY & STEFFEN, LTD. BOARD OF WATER COMMISSIONERS BOWMAN, DON C.S.C. CREDIT SERVICES CAMPBELL, CRAIG CHLEBECK, JUDY EDEN SYSTEMS, INC. EVENT PRO SOFTWARE FOREST PRODUCTS SUPPLY CO. GCS SERVICE INC GRAF, DAVE HARMON AUTOGLASS HERITAGE BANK HILLTOP TRAILER SALES INC HORSNELL, JUDITH INDEPENDENT SCHOOL DIST. #622 JOHNSON, BONNIE KNOX LUMBER CO L.T.G. POWER EQUIPMENT LE, SHERRIE L LEAGUE OF MINNESOTA CITIES LILLIE SUBURBAN NEWSPAPERS LUKIN, STEVE M/A ASSOCIATES MAPLEWOOD BAKERY PATROL & BOARDING FEES PROF SRVS - MAR 2001 ANNUAL AF 1 177, 1810, 1830, 1902 & 21 VB OFFICIAL ASSIGNMENTS FEES FOR SERVICE MEALS - TRAINING 4/2 TO 4/4 SEVERANCE PAY UPGRADE SOFTWARE - EQUIPMENT UPGRADE SOFTWARE - TRAINING AIRFARE FOR TRAINING WOOD - CUTTING REPAIR DISHWASHER KARATE INSTRUCTOR WRI REPAIR US SAVINGS BONDS 3/30 & 4/13 P/R SOUTH OFFICE RENT REIMBURSE MILEAGE 2/21 TO 4/11 PHONE SERVICE - CARVER GYM NOTARY COMM MISC. SUPPLIES 4 -T230 HEAD ASSEMBLY NPELRA CONF - SHUTTLE & AIRFARE PARKING 4/4 CON F RENEWAL - CITIES BULLETIN PUBLIC NOTICE - IMPRV 00 -05 PUBLIC NOTICES NOTICE - MOTOR VEHICLE NOTICE - TOWERS RESERVE - RC FIRE CHIEFS ASSOC GENERAL SWEEPING COMPOUND ROLLS FOR LABOR MGMT MTG BIRTHDAY CAKES BIRTHDAY CAKES BIRTHDAY CAKES 2001 MEMBERSHIP PRE - EMPLOYMENT PHYSICALS MEMBERS & NON MEMBERS ANNUAL SPRING BUSINESS MTG DNR FEES PERA LIFE INS (P /R DED IN APRIL) SEWER & SECURITY LIGHT SEWER INSPECTIONS REF BARBARA HERZOG - ACTIVITY REF JOAN WIGFIELD - SOCCER REF LAURI ASPLUND - FITNESS REF MICHELLE WARNER - SWIM REF JOHN GRIFFENDORF - TUMBLING REF JENNIFER TRACY - DBL CHARGED VB GAMES OFFICIATED CLEAN SAND TRAP FD40 ELECTRONIC FOLDER EXTENDED POLICE OFFICER LICENSES TUITION - KVAM 53888 4/24/01 01035 53889 4/24/01 01051 53890 4/24/01 01930 53891 4/24/01 01953 53892 4/24/01 00395 53893 4/24/01 01126 53894 4/24/01 01175 MN CHAPTER IAAI MN OCCUPATIONAL HEALTH MN SWORD PLAY MUNICI -PALS NATURAL RESOURCES, DEPT OF NCPERS GROUP LIFE INS 612001 NORTH ST. PAUL, CITY OF 53895 4/24/01 01212 OLSON, ARNOLD G 53896 4/24/01 00001 ONE TIME VENDOR 53897 4/24/01 00001 ONE TIME VENDOR 53898 4/24/01 00001 ONE TIME VENDOR 53899 4/24/01 00001 ONE TIME VENDOR 53900 4/24/01 00001 ONE TIME VENDOR 53901 4/24/01 00001 ONE TIME VENDOR 53902 4/24/01 01863 PACKER, ROGER 53903 4/24/01 02029 PINKY'S SEWER SERVICE INC 53904 4/24/01 01270 PITNEY BOWES INC. 53905 4/24/01 01283 POST BOARD 53906 4/24/01 00396 PUBLIC SAFETY, DEPT OF Amount 316.39 598.00 530.00 20.00 50.00 24.00 3,273.70 3,750.00 4,595.74 405.00 81.75 200.86 201.00 15.00 500.00 410.03 4.81 1,935:72 25.00 27.20 127.59 262.42 46.25 60:00 100.65 139.84 13.42 19.98 11.75 18.81 11.70 160.25 171.00 57.00 25.00 282.00 400.00 33.00 1,060.00 213.00 401.92 218.29 190.00 25.00 30.00 31.50 36.00 38.00 45.00 76.00 175.00 4,108.00 1,440.00 120.00 vchfist Check Registerger Page: 204/20/2001 10 :47:40AM City of Maplewood Check Date Vendor 53907 4/24/01 01329 53908 4/24/01 01337 53909 4/24/01 01340 53910 4/24/01 01360 53911 4/24/01 01409 53912 4/24/01 01875 53913 4/24/01 01463 53914 4/24/01 01504 53915 4/24/01 01527 53916 4/24/01 01537 53917 4/24/01 01825 53918 4/24/01 01560 53919 4/24/01 01720 53920 4/24/01 01734 R.L.S. SPORTSWEAR INC. RAMSEY COUNTY -PROP REC & REV REGIONS .HOSPITAL REINHART FOODSERVICE S.E.H. SANDER, JIM SISTER ROSALIND GEFRE ST PAUL, CITY OF STEFFEN, SCOTT STREAMLINE DESIGN INC. SUMMIT SUPPLY SUPERIOR SERVICES INC VIKING INDUSTRIAL CENTER WALSH, WILLIAM P. Description /Account QRS -XL QUICK RESPONSE MEDICAL S DISPATCH - 1ST QTR MEDICAL FOR KEVIN LADMAN MERCH FOR RESALE ENGINEERING SRVS PROJ 00 -04 VB GAMES OFFICIATED MARCH MASSAGES CRIME LAB SERVICES POLICE OFFICER - 4/21 WEDDING SHIRTS FOR FLOOR HOCKEY TIRE SWIVEL & TRACK LINER SOFT EDGE SEATS MARCH RECYCLING 2001, TINGLEY 10" BOOTS &' TINGLEY RUBBER COMMERCIAL PLUMBING INSP COMMERCIAL PLUMBING INSP Amount 4,763.80 49,250.29 228.00 402.57 22, 788.88 342.00 3,350.00 515.00 150.00 544.50 466.08 480.84 13, 574.44 232.00 2,655.00 64.00 59 Checks in this report Total checks : 126,919.97 CITY OF MAPLEWOOD Disbursements via Debits to Checkin g account Transmitted Settlement Date Date Pie 04/16/01 04/16/01 04/13/01 04/13/01 04/17/01 04/17/01 04/13/01 04/18/01 04/18/01 04/10/01 04/19/01 04/19/01 04/10/01 04/20/01 04/20/01 04/17/01 04/17/01 04/17/01 04/17/01 04/18/01 04/18/01 04/18/01 04/19/01 04/19/01 04/19/01 04/20/01 04/20/01 04/20/01 04/23/01 04/23/01 MN State Treasurer MN State Treasurer MN State Treasurer CBSA MN State Treasurer MN State Treasurer Elan Financial Services MN State Treasurer MN State Treasurer MN Dept of Revenue MN State Treasurer MN State Treasurer MN Dept of Revenue MN State Treasurer MN State Treasurer TOTAL Description Drivers License #697 Deputy Registrar #149 State Payroll Tax Dental claims Drivers License #697 Deputy Registrar #149 Purchasing card items Drivers License #697 Deputy Registrar #149 Sales Tax Drivers License #697 Deputy Registrar #149 Fuel Tax Drivers License #697 Deputy Registrar #149 Amount 687.50 24 12, 738.24 1,076.70 672.50 14, 811.95 14,017.82 843.00 14,103.26 9,190.00 646.00 23,416.08 310.00 678.50 26,168.43 143,906.23 K3 vchlist Check Register Page: 1 04/27/2001 11:27:33AM City of Maplewood Check Date Vendor Description /Account Amount 53921 4/24/01 02033 MINNESOTA TWINS DARE TWINS GAME 2,370.00 53922 4/25/01 01284 POSTMASTER POSTAGE - SOUTH OPEN HOUSE 375.35 53923 5/1/01 01908 ADMINISTRATION, DEPT OF INTERNET E -MAIL BOXES 120.00 DATA SERVICES - MARCH 2001 440.00 53924 5/1/01 00111 ANIMAL CONTROL SERVICES, INC.PATROL & BOARDING FEES 1,132.44 53925 5/1/01 02034 ASSOCIATION FOR NONSMOKERS 2001 NO SUB TOBACCO PROJECT 2,326.48 53926 5/1/01 01936 BERGO, CHAD USB CABLE & HUB SYSTEM 63.88 USB CABLES FOR MODEM 31.90 53927 5/1/01 00198 BOARD OF WATER COMMISSIONERS MO WATER UTIL 3/14 TO 4/9 775.46 53928 5/1/0 1 1 00280 CENTRAL STORES PAPER/POST -IT NOTES 48.43 53929 5/1/01 00305 COLEMAN, MELINDA REIMBURSE FOR FAREWELL PARTY 50.00 53930 5/1/01 01958 COMMERCIAL DRYWALL, INC DRYWALL SYS & METAL SUPPORT 42,481.86 53931 5/1/01 00322 CONSTRUCTION BULLETIN MAGAZINE;ADS IN CONSTRUCTION BULLETIN 224.94 53932 5/1/01 02035 COUNTER FITTERS INC PD COUNTER REPAIR 115.00 53933 5/1/01 00241 CSI SOFTWARE ANNUAL MAINT - THRU MAY 2002 3,204.00 53934 5/1/01 00443 EASTMAN, THOMAS REIMBURSE MILEAGE - 4/13/01 27.95 53935 5/1/01 00463 EMERGENCY APPARATUS MAINT.REPAIR ENGINE 1 344.72 REPAIR ENGINE 1 1,383.29 53936 5/1/01 01935 EVENT PRO SOFTWARE TRAINING ON NEW SOFTWARE 1,330.00 53937 5/1/01 00508 FIRE INSTRUCTORS ASSOC OF MINN BLDG CONST 2ND ED 30.00 53938 5/1/01 00543 GE CAPITAL KODAK COPIER LEASE - MAY 2001 528.32 53939 5/1/01 02036 GILL, LINDA S SIGN LANGUAGE INTERPRETER 76.00 53940 5/1/01 00585 GOPHER STATE ONE -CALL MARCH SERVICE - 18 LOCATES 28 53941 5/1/01 01965 HEALTH PARTNERS MARGARET JOHNSON 00020424 - REI 311.16 53942 5/1/01 00667 HEWLETT PACKARD HP PROCURVE SWITCHES 2424M 10/1 9,116.55 53943 5/1/01 00684 HOWARD R. GREEN COMPANY PROJ 00 -11 /GRAY SAN SWR LS 2 1,141.84 53944 5/1/01 02037 HUMAN SERVICES, DEPT OF DUP PYMT - D FENNING 00021702 72.53 53945 5/1/01 00711 IPMA- MINNESOTA CHAPTER ADM LUNCHEON MTG 5/9/01 20.00 53946 5/1/01 00782 KPMG LLP PROF SRVS ANNUAL AUDIT 3,000.00 53947 5/1/01 02038 KRM INFORMATION SERVICES INC AUDIO CONF W/WEB PRESENTATION 165.00 53948 5/1/01 00867 LILLIE SUBURBAN NEWSPAPERS INV 2/28 ADJUSTMENT 0.80 PUBLIC NOTICES 214.72 PUBLIC NOTICES 51.94 ANNUAL SUBSCRIPTION 19.95 53949 5/1/01 02039 M.G. MCGRATH INC REPAIR LEAK IN METAL ROOF 1,006.00 53950 5/1/01 02040 MALLORY, GORDON PROGRAM SUPPLIES 3/18 TO 3/31 172.77 53951 5/1/01 00945 MASYS CORP SOFTWARE MAINT - MAY 2001 704.25 53952 5/1/01 00959 MCLAUGHLIN, BILLY CONCERT 3/30 & 3/31 7,155.16 53953 5/1/01 00972 MENARDS PLYWOOD /HINGE 30.58 53954 5/1/01 00985 METROPOLITAN COUNCIL WASTEWATER - MAY 2001 156,051.07 53955 5/1/01 00995 MID - MINNESOTA WIRE GEAR GRID SHELF /HOSE STORAGE 1,065.82 WALL MT /SHELVES 1,681.82 53956 5/1/01 01034 MINNESOTA COACHES INC CHARTER COACH 4/16/01 200.00 53957 5/1/01 01088 MN POLLUTION CONTROL AGENCY CITY LANDFILL 630.00 53958 5/1/01 01121 N.A.D.A. APPRAISAL GUIDES USED CAR GUIDES 60.00 53959 5/1/01 01136 NARDINI FIRE EQUIP. CO., INC.HOSE & NOZZLE ASSEMBLY -STA 3 26.00 53960 5/1/01 00395 NATURAL RESOURCES, DEPT OF DNR TITLES 1,167.00 53961 5/1/01 01162 NEW MECH COMPANIES, INC.MPWD FIRE STA - MECHANICAL WORK 12,183.75 53962 5/1/01 01999 NORTH MEMORIAL EMS EDUC OFFICER SURVIVAL SEMINAR - 3 150.00 53963 5/1/01 01175 NORTH ST. PAUL, CITY OF MONTHLY UTIL - 3/8 TO 4/6 1,327.93 53964 5/1/01 01887 NORTHLAND CONCRETE & MASONARY CONCRETE & MASONRY 29,354.99 53965 5/1/01 00001 ONE TIME VENDOR REF MARJORIE DAHL - AMBULANCE 437.43 53966 5/1/01 02043 OVERHEAD DOOR COMPANY MPWD FIRE STA - OVERHEAD DOORS 16,164.25 53967 5/1/01 01311 P.E.R.A.ER ID #6120- 00,01,51 - 4/27/01 P/R 36,074.89 vchlist ` 0427/2001 11:27:33AM Check Register Page: 2 City of Maplewood Check Date Vendor 53968 5/1/01 01909 53969 5/1/01 00396 53970 5/1/01 02041 53971 5/1/01 00069 53972 5/1/01 01372 53973 5/1/01 01391 53974 5/1/01 02042 53975 5/1/01 01836 53976 5/1/01 01567 53977 5/1/01 01572 53978 5/1/01 01578 PARKOS CONSTRUCTION CO MPWD FIRE STA PUBLIC SAFETY, DEPT OF HARDWARE /SOFTWARE MAINT - 1ST Q 53980 HARDWARE /SOFTWARE MAINT - 1 ST Q READEL, RENE MOTEL RENTAL 4/24 -26 - SWR BACKUP RISK, MANAGEMENT ALTERNATIVES COMMISSION PYMT TO COLLECTIONS ROADRUNNER CAFR/GPFR REVS TO KPMG ROTO- ROOTER SERVICES COMPANY SAN SWR BACKUP - 215 LARPENTEUR SCHUSTER, JULIE REIMBURSE - DAMAGED PLANTER ST PAUL, CITY OF ASPHALT MIX SVENDSEN, RUSTIN PIZZA FOR TRNG MTG 3/28 SYSTEMS SUPPLY, INC.FUJI DATA TAPES T.R.F. SUPPLY CO.SAFETY GLASSES /MASK 53979 5/1/01 01649 TRI -STATE BOBCAT,INC. 53980 5/1/01 01580 TS E, INC. 53981 5/1/01 01888 TWIN CITY ACOUSTICS INC 53982 5/1/01 01665 TWIN CITY HARDWARE 53983 5/1/01 01693 U.S. POSTAL SERVICE 53984 5/1/01 01683 UNIFORMS UNLIMITED INC 53985 5/1/01 02020 VIBES TECHNOLOGIES INC 53986 5/1/01 01718 VIKING ELECTRIC SUPPLY 53987 5/1/01 01728 VOYAGEUR ASSET MGMT, LLC 53988 5/1/01 01750 WATSON CO INC, THE 53989 5/1/01 01755 WEBER ELECTRIC 53990 5/1/01 01860 WORDEN, KRISTEN 53991 5/1/01 01793 XEROX CORPORATION nALArtr.4-iAr.IAAAAa w%4- BLK LEATHER WORK GLOVES MODEL' 863-G BOBCAT LOADER -- JANITORIAL SRVS 2/8 TO 3/21 MPWD FS - ACOUSTICAL TREATMENT MISC SUPPLIES REPLENISH POSTAGE METER PANTS BULLETPROOF VEST MODEL 32/PHONE CORDS CODING TAPE INV MGMT FEE 4/1 TO 6/30 CREDIT - MERCH MERCH FOR RESALE MERCH FOR RESALE MPWD FIRE STA - ELECTRICAL DRAWINGS FOR KIOSK SIGNS MARCH COPIER READING 28,145.65 1,920.00 1,350.00 189.58 387.37. 27.54 304.20 10.00 1,216.42 43.60 173.65 307.83 119.49 2,662.50 1,050.73 8,312.50 68.13 3,000.00 51.78 634.95 119.37 12.84 836.00 200.00 278.55 234.16 49,495.00 336.00 261.00 71 Checks in this report Total checks : 438 ,615.86 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 04/23/01 04/24/01 MN State Treasurer Drivers License #697 650.75 04/23/01 04/24/01 MN State Treasurer Deputy Registrar #149 12,856.00 04/20/01 04/24/01 CBSA Dental Claims 640.00 04/24/01 04/25/01 MN State Treasurer Drivers License #697 671.00 04/24/01 04/25/01 MN State Treasurer Deputy Reg #149 13,589.94 04/20/01 04/25/01 Elan Financial Services Purchasing card items 11,057.16 04/25/01 04/26/01 MN State Treasurer Drivers License #697 657.25 04/25/01 04/26/01 MN State Treasurer Deputy Registrar #149 14,149.93 04/26/01 04/27/01 MN State Treasurer Drivers License #697 661.50 04/26/01 04/27/01 MN State Treasurer Deputy Registrar #149 14,743.25 04/27/01 04/30/01 MN State Treasurer Drivers License #697 522.25 04/27/01 04/30/01 MN State Treasurer Deputy Registrar #149 16,468.60 04/27/01 04/30/01 U.S. Treasurer Federal Payroll Tax 121,347.70 TOTAL 208 I f vchiist Check Register Page: 1 05/04/2001 11:53:14AM City of Maplewood Check Date Vendor 53992 53993 53995 53996 53997 53998 53999 54000 54001 54002 54003 54004 54005 4/27/01 4/30/01 4/30/01 4/30/01 5/1/01 5/1/01 5/1/01 5/1/01 5/1/01 5/1/01 5/3/01 5/3/01 5/8/01 01135 02044 00755 01223 00644 00966 01085 00276 00529 01522 01819 01678 00018 54006 5/8/01 02045 54007 5/8/01 00111 54008 5/8/01 00121 54009 5/8/01 00152 54010 5/8/01 00171 54011 5/8/01 01811 54012 5/8/01 00210 54013 5/8/01 00223 54014 5/8/01 02052 54015 5/8/01 00280 54016 5/8/01 02046 54017 5/8/01 00446 54018 5/8/01 01968 54019 5/8/01 00547 54020 5/8/01 00581 54021 5/8/01 00592 54022 5/8/01 00653 54023 5/8/01 00668 54024 5/8/01 00709 54025 5/8/01 00701 54026 5/8/01 02051 54027 5/8/01 00755 54028 5/8101 00789 54029 5/8/01 00790 54030 5/8/01 02047 54031 5/8/01 00856 54032 5/8/01 00932 54033 5/8/01 02053 54034 5/8/01 02048 54035 5/8/01 00998 54036 5/8/01 01076 54037 5/4/01 01088 54038 5/8/01 01089 Description /Account NALIPINSKI, STEPHEN DARST, RO B E RTA JEFFERSON FIRE & SAFETY, INC. OSTROM, MARJORIE HEALTHPARTNERS MEDICA CHOICE MN LIFE INSURANCE CORPORATE BENEFIT SERVICES FORTIS BENEFITS INSURANCE CO. STATE OF MINNESOTA MCLEOD USA QWEST A T & T WIRELESS SERVICES A.G.I.A. ANIMAL CONTROL SERVICES, INC. ARAMARK REFRESHMENT SERVICES BANICK, JOHN BEHAN, JAMES BERNATELLO'S PIZZA INC BRAUER & ASSOCIATES, LTD BRODIN STUDIOS, INC. CEI CENTRAL STORES CUSTOM MILLWORK INC DANKA OFFICE IMAGING CO. EKSTRAND, TOM G.L. BERG & ASSOCIATES ENTERTA GOODYEAR AUTO SERVICE CENTER GRAINGER HEJNY RENTALS, INC HIEBERT, STEVEN I.P.M.A.- US CENTRAL REGION ICI DULUX PAINT CENTERS INDEPENDENT SCHOOL DIST #624 JEFFERSON FIRE & SAFETY, INC. KATH FUEL OIL SERVICE CO KELLER ELECTRIC INC. LARSON, DAN LE, SHERRIE L MAPLEWOOD BAKERY MCI WORLDCOM MEDTRONIC HEALTH CARE PLAN MIDWEST COCA -COLA BOTTLING CO. MN APA MN POLLUTION CONTROL AGENCY MN UC FUND REPLACE SHOES 4/27/01 PAYROLL TURNOUT COATS SEVERANCE PAY MAY 2000 PREMIUM MAY 2001 PREMIUMS MAY PREMIUM 2001 MAY ADM FEE MAY 2001 REMITTANCE 20 DOT STICKERS LOCAL PHONE SERVICE MAR/APR COIN -OPS, EQUIP, & PHONE- APR/MAR CELL`PHONES CELL PHONE ASIAN GANG SPRING CONF - KONG PATROL & BOARDING FEES MERCH FOR RESALE FOOD - INVESTIGATION 4/26 REIMBURSE MILEAGE - 2/27 TO 3/22 MERCH FOR RESALE MERCH FOR RESALE PROF SRVS - ROBINHOOD PARK PROF SRVS - ROBINHOOD PARK PROF SRVS - EDGERTON PARK EMPLOYEE RECOGNITION - RYAN MINI UTIL HAMMER W /STD BIT RIBBON CIRCUIT BOARDS KODAK COPIER USAGE - MAR 2001 MILEAGE & PARKING METERS 4 -3,17, & DEPOSIT CHECK FOR ENTERTAINER REPAIR 97 CROWN VIC AIR RIVET TOOL ROUND TABLES K -9 BOARDING 4/27 & 4/28 CONF REGISTRATION - LE PAINT PRIMER & CLEANER REF EXTENDED DAY PROG - FLD TRP 3 TURNOUT COATS UNLEADED MID -GRADE (89 OCTANE) G WIRING IRRIGATION PUMP - GOODRIC MEALS 4/24 -4/26 FLD SOBRIETY TRNG PHONE - NPELRA CONF 4 -2 & 3 BRITHDAY CAKES BIRTHDAY CAKES COLLECT CALLS PD CONFERENCE OVERPAYMENT- HAROLD BISTODEAU MERCH FOR RESALE MERCH FOR RESALE - CREDIT MERCH FOR RESALE MERCH FOR RESALE SEMINAR - COLEMAN & ROBERTS NPDES PRMT - GNRL STORM WATER P 1 ST QTR 2001 UNEMPLOYMENT Amount 44.99 273.71 19, 980.23 11, 751.20 30,702.63 36, 062.78 2,726.45 537.20 2,478.31 40.00 8,152.37 2,040.94 114.71 11.07 100.00 968.79 712.00 65.00 23.61 201.00 80.40 376.72 137.35 5,280.25 240.00 199.31 26.86 173.49 673.57 20.31 320.00 631.84 298.18 86.48 31.95 110.00 123.77 29.04 1,226.36 8,256.48 70.00 18.49 11.50 142.50 174.50 20.77 1,408.68 258.35 80.00 402.50 500.05 60.00 240.00 6,090.35 vchlist Check Register Page: 2 05/04/2001 11:53:14AM City of Maplewood Check Date Vendor Description /Account Amount 54039 5/8/01 01096 MOGREN BROS.SOD & DIRT 111.51 54040 5/4/01 00395 NATURAL RESOURCES, DEPT OF DNR TITLING 1,311.00 54041 5/8/01 01961 NEXTEL COMMUNICATIONS CELL PHONES 124.56 54042 5/8/01 01168 NORDQUIST, RICK 2001 METRO WATER OPER SCH 4/4 - 4 100.00 54043 5/8/01 01175 NORTH ST. PAUL, CITY OF BUS FOR DARE TWINS TRIP 198.00 54044 5/8/01 01178 NORTH STAR TURF, INC.HOT ORANGE PAINT 314.18 WHITE MARKING PAINT 314.18 54045 5/8/01 01131 NSPAA NSP SOFTBALL LEAGUE - 3 TEAMS 855.00 54046 5/8/01 00001 ONE TIME VENDOR REF BARB HEINTZ - SOCCER 35.00 54047 5/8/01 00001 ONE TIME VENDOR REF MARY GRUNDTNER - SOFTBALL 40.00 54048 5/8/01 00001 ONE TIME VENDOR REF BETH MCDOWELL - SWIM 42.00 54049 5/8/01 00001 ONE TIME VENDOR REF MARC RENNER - SWIM 80.00 54050 5/8/01 00001 ONE TIME VENDOR REF KATHRYN ARMBRUSTER - DIFF MB 138.40 54051 5/8/01 01289 PRAIRIE RESTORATIONS, INC.PRIORY 875.00 54052 5/8/01 01679 QWEST DEX MCC DIRECTORY - APRIL 2001 99.00 54053 5/8/01 01329 R.L.S. SPORTSWEAR INC.JACKET 15.00 54054 5/8/01 01340 REGIONS HOSPITAL PARAMEDIC SHEEP LAB 63.00 PARAMEDIC SUPPLIES - DRUGS 57.69 54055 5/8/01 01360 REINHART FOODSERVICE MERCH FOR RESALE 374.61 MERCH FOR RESALE 405.34 54056 5/8/01 01384 ROSEVILLE FIRE GROUND ACCT NAME TAGS 54.00 54057 5/8/01 01387 ROSSINI, DR. JAMES FITNESS PROGRAM - APRIL 100.00 54058 5/8/01 01418 SAM'S CLUB DIRECT MISC PROGRAM SUPPLIES 134:07 SNACKS 187.87 MERCH FOR RESALE 29 MERCH FOR RESALE 295.98 CANDY & SNACKS 75.38 MERCH FOR RESALE 258.15 54059 5/8/01 01408 SCS INTERACTIVE INC PAINT/VALVE 408.23 54060 5/8/01 02049 STANTON GROUP 2000 ANNUAL COMPLIANCE FEE 250.00 54061 5/8/01 01550 SUMMIT INSPECTIONS FINAL MECH INSP - APRIL 1,429.60 54062 5/8/01 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS NO 948.45 54063 5/8/01 01692 U.S. POSTAL SERVICE POSTAGE PMT 04903 - MPWD IN MOTIO 5,000.00 54064 5/8/01 01734 WALSH, WILLIAM P.COMM PLBG INSP 4/25 & 4/30 410.00 54065 5/8/01 01750 WATSON CO INC, THE MERCH FOR RESALE 198.19 54066 5/8/01 01759 WENGER, ROBERT LUNCH SPRING CLEAN UP VOLUNTEER 30.63 54067 5/8/01 01797 YELLOW PAGES INC.AD IN YELLOW PAGES BANQUET ROO 287.00 75 Checks in this report Total checks:160,277.86 I- $ CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date P_ ayee 04/30/01 05/01/01 04/30/01 05/01/01 04/27/01 05/01/01 04/27/01 0 05/01/01 05/02/01 05/01/01 05/02/01 04/27/01 05/02/01 05/02/01 05/03/01 05/02/01 05/03/01 05/03/01 05/04/01 05/03/01 0 5/04/01 04/27/01 05/04/01 05/04/01 05/04/01 05/04/01 05/07/01 05/04/01 05/07/01 MN State Treasurer MN State Treasurer MN State Treasurer CBSA MN State Treasurer MN State Treasurer Elan Financial Services MN State Treasurer MN State Treasurer MN State Treasurer MN State Treasurer WI Dept of Revenue Salomon Smith Barney MN State Treasurer MN State Treasurer TOTAL Description Drivers License #697 Deputy Registrar #149 State Payroll Tax Dental Claims Drivers License #697 Deputy Registrar #149 Purchasing card items Drivers License #697 Deputy Registrar #149 Drivers License #697 Deputy Registrar #149 State Payroll Tax Investment Purchase Drivers License #697 Deputy Registrar #149 Amount 701.50 16,084.75 18,284.01 760.12 652.50 23,234.44 17,543.56 546.75 18,079.78 708.25 15,081.00 4,759.01 797,336.89 619.50 14,009.86 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 10 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 04/27/01 ALLENSPACH, SHERRY 339.27 dd 04/27/01 COLLINS, KENNETH 339.27 dd 04/27/01 KOPPEN, MARVIN 339.27 dd 04/27/01 MCGUIRE, MICHAEL 197.48 dd 04/27/01 WHITE, BARRY 48.00 dd 04/27/01 DOLLERSCHELL, ROBERT 251.25 dd 04/27/01 OSTER, ANDREA 1,555.14 dd 04/27/01 CARLSON, THERESE 2,125.60 dd 04/27/01 HOIUM, DORA 272.00 dd 04/27/01 LE, SHERYL .3,361.92 dd 04/27/01 FAUST, DANIEL 3,505.30 dd 04/27/01 URBANSKI, HOLLY 1 dd 04/27/01 ANDERSON, CAROLE 1,090.48 dd 04/27/01 BAUMAN, GAYLE 2 dd 04/27/01 JACKSON, MARY 1,575.94 dd 04/27/01 KELSEY, CONNIE 1,315.74 dd 04/27/01 TETZLAFF, JUDY 1 dd 04/27/01 CASAREZ, GINA 1,336.34 dd 04/27/01 FRY, PATRICIA 1,525.54 dd 04/27/01 GUILFOILE, KAREN 2 dd 04/27/01 CARLE, JEANETTE 1,438.34 dd 04/27/01 JAGOE, CAROL 1 dd 04/27/01 JOHNSON, BONNIE 865.94 dd 04/27/01 OLS ON, SANDRA 1 dd 04/27/01 WEAVER, KRISTINE 872.44 dd 04/27/01 CORCORAN, THERESA 1,239.14 dd 04/27/01 MARTINSON, CAROL 1 dd 04/27/01 POWELL, PHILIP 1,793.07 dd 04/27/01 THOMALLA, DAVID 2,893.94 dd 04/27/01 WINGER, DONALD 3,506.12 dd 04/27/01 ALDRIDGE, MARK 2,452.34 dd 04/27/01 ANDREWS, SCOTT 2,218.34 dd 04/27/01 BAKKE, LONN 2,166.37 dd 04/27/01 BANICK, JOHN 2,743.10 dd 04/27/01 BELDE, STANLEY 2,267.84 dd 04/27/01 BOHL, JOHN 2,738.90 dd 04/27/01 BOWMAN, RICK 2 dd 04/27/01 CAMPBELL, CRAIG 1,570.34 dd 04/27/01 DOBLAR, RICHARD 1,771.00 dd 04/27/01 HALWEG, KEVIN 2,357.54 dd 04/27/01 HEINZ, STEPHEN 2,123.94 dd 04/27/01 HERBERT, MICHAEL 2 dd 04/27/01 HIEBERT, STEVEN 992.74 dd 04/27/01 JUNG, STEPHANIE 1, 849.3 9 10 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 11 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 04/27/01 KARTS, FLINT 2,390.11 dd 04/27/01 KVAM, DAVID 2,313.37 dd 04/27/01 LARSON, DANIEL 1,570.34 dd 04/27/01 LU, JOHNNIE 1,379.14 dd 04/27/01 MARTIN, JERROLD 1,379.14 dd 04/27/01 OLSON, JULIE 1,735.16 dd 04/27/01 PIKE, GARY 2,184.37 dd 04/27/01 RABBETT, KEVIN 21 dd 04/27/01 SCHROFER, ROBERT 1,569.95 dd 04/27/01 STEFFEN, SCOTT 2,965.49 dd 04/27/01 STOCKTON, DERRELL 1 dd 04/27/01 SZCZEPANSKI, THOMAS 2,373.04 dd 04/27/01 WATCZAK, LAURA 2,104.74 dd 04/27/01 WENZEL, JAY 1,732.78 dd 04/27/01 BERGERON, JOSEPH 2,683.23 dd 04/27/01 CROTTY, KERRY 2,204.81 dd 04/27/01 DUNN, ALICE 2,407.77 dd 04/27/01 ERICKSON, VIRGINIA 2 dd 04/27/01 EVERSON, PAUL 1 dd 04/27/01 FLOR, TIMOTHY 2,568.96 dd 04/27/01 FRASER, JOHN 2,440.86 dd 04/27/01 HALWEG, JODI 1,327.19 dd 04/27/01 JOHNSON, KEVIN 2,433.56 dd 04/27/01 MORNING, TIMOTHY 1,391.63 dd 04/27/01 PALMA, STEVEN 2,581.59 dd 04/27/01 PARSONS, KURT 1,590.42 dd 04/27/01 ROSSMAN, DAVID 2 dd 04/27/01 THIENES, PAUL 2 dd 04/27/01 CHRISTENSEN, CHARLES 1,747.00 dd 04/27/01 HEMQUIST, MICHAEL 2 dd 04/27/01 GERVAIS -JR, CLARENCE 2 dd 04/27/01 CALLAHAN, COLLEEN 1,860.93 dd 04/27/01 SPANGLER, EDNA 594.86 dd 04/27/01 LUKIN, STEVEN 2,657.40 dd 04/27/01 SVENDSEN, RUSTIN 2,121.80 dd 04/27/01 ZWIEG, SUSAN 1 dd 04/27/01 AHL, R. CHARLES 3,387.11 dd 04/27/01 PRIEFER, WILLIAM 1,991.94 dd 04/27/01 DARST, JAMES 810.34 dd 04/27/01 DEBILZAN, THOMAS 1 dd 04/27/01 EDGE, DOUGLAS 1 dd 04/27/01 KANE, MICHAEL 2 dd 04/27/01 LUNDSTEN, LANCE 2,544.51 dd 04/27/01 LUTZ, DAVID 1 dd 04/27/01 MEYER, GERALD 1,729.76 dd 04/27/01 NAGEL, BRYAN 1 11 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 12 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 04/27/01 OSWALD, ERICK 1,663.54 dd 04/27/01 CAVETT, CHRISTOPHER 2,634.33 dd 04/27/01 DUCHARME, JOHN 1,929.54 dd 04/27/01 PECK, DENNIS 2,067.94 dd 04/27/01 PRIEBE, WILLIAM 2,542.82 dd 04/27/01 ANDERSON, BRUCE 3,150.98 dd 04/27/01 DOHERTY, KATHLEEN 1,554.34 dd 04/27/01 MARUSKA, MARK 2,235.14 dd 04/27/01 SCHINDELDECKER, JAMES 1,611.94 dd 04/27/01 GREW- HAYMAN, JANET 871.97 dd 04/27/01 HORSNELL, JUDITH 1,382.69 dd 04/27/01 HUTCHINSON, ANN 1,853.54 dd 04/27/01 NELSON, JEAN 942.82 dd 04/27/01 GAYNOR, VIRGINIA 1, 5 00.74 dd 04/27/01 COLEMAN, MELINDA 3,315.34 dd 04/27/01 EKSTRAND, THOMAS 2 dd 04/27/01 LIVINGSTON, JOYCE 863.00 dd 04/27/01 RAWLINGS, RINDA 1,174.34 dd 04/27/01 SINDT, ANDREA 1,093.05 dd 04/27/01 THOMPSON, DEBRA 495.66 dd 04/27/01 BERGO, CHAD 11673.54 dd 04/27/01 ROBERTS, KENNETH 207.94 dd 04/27/01 CARVER, NICHOLAS 2,091.14 dd 04/27/01 ANZALDI, MANDY 11120.00 dd 04/27/01 FLUG, ELAINE 37.00 dd 04/27/01 FLUG, MEGAN 108.50 dd 04/27/01 GRAF, MICHAEL 11311.94 dd 04/27/01 KELLY, LISA 1,152.52 dd 04/27/01 ROBBINS, AUDRA 11311.94 dd 04/27/01 TAUBMAN, DOUGLAS 2 dd 04/27/01 BREHEIM, ROGER 15623.94 dd 04/27/01 NORDQUIST,' RICHARD 1,643.72 dd 04/27/01 OTIS, MARY 432.45 dd 04/27/01 SCHULTZ, SCOTT 1,624.76 dd 04/27/01 CHRISTENSEN, JODIE 791.77 dd 04/27/01 COLEMAN, PHILIP 466.23 dd 04/27/01 CROSSON, LINDA 1,743.14 dd 04/27/01 EASTMAN, THOMAS 2 dd 04/27/01 ERICKSON, KYLE 718.82 dd 04/27/01 FARR, DIANE 368.69 dd 04/27/01 MCCLUNG, HEATHER 329.52 dd 04/27/01 STAPLES, PAULINE 2 dd 04/27/01 ATKINS, KATHERINE 78.00 dd 04/27/01 CORNER, AMY 120.60 dd 04/27/01 HASSENSTAB, DENISE 174.00 dd 04/27/01 HAWKINS, LISA 39.90 12 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 13 CHECK #CHECK DATE EMPLOYEE NAME AMOUNT dd 04/27/01 HORWATH, RONALD 1,185.54 dd 04/27/01 KOEHNEN, AMY 57.60 dd 04/27/01 LARSON, DEBRA 253.88 dd 04/27/01 MARUSKA, ERICA 91.23 dd 04/27/01 WHITE, NICOLE 237.11 dd 04/27/01 WORWA, LINDSAY 108.08 dd 04/27/01 RENSLOW, RITA 254.47 dd 04/27/01 REILLY, MICHAEL 11124.74 dd 04/27/01 SCHLINGMAN, PAUL L882.34 dd 04/27/01 SEEGER, GERALD 416.47 dd 04/27/01 STEINHORST, JEFFREY 568.67 dd 04/27/01 SWANSON, LYLE 1,757.31 dd 04/27/01 YOUNG, DILLON 667.40 dd 04/27/01 HURLEY, STEPHEN 2 Wf 83424 03/30/01 RYAN, MICHAEL 57 Wf 83577 04/27/01 CARDINAL, ROBERT 385.50 Wf 83578 04/27/01 WASILUK, JULIE 339.27 Wf 83579 04/27/01 FURSMAN, RICHARD 4,195.60 Wf 83580 04/27/01 HENSLEY, PATRICIA 79.68 Wf 83581 04/27/01 ZICK, LINDA 299.00 Wf 83582 04/27/01 CUDE, LARRY 403.46 Wf 83583 04/27/01 MATHEYS, ALANA 1,679.31 Wf 83584 04/27/01 VIETOR, LORRAINE 1,684.93 Wf 83585 04/27/01 PALANK, MARY 1 Wf 83586 04/27/01 RICHIE, CAROLE L438.34 Wf 83587 04/27/01 SVENDSEN, JOANNE 1,583.14 Wf 83588 04/27/01 TICHY, PAMELA 168.00 Wf 83589 04/27/01 BARTZ, PAUL 2,055.67 Wf 83590 04/27/01 BUSACK, DANIEL 1,570.34 Wf 83591 04/27/01 KONG, TOMMY 1,416.76 Wf 83592 04/27/01 WELCHLIN, CABOT 2 Wf 83593 04/27/01 MEEHAN, JAMES 2,521.08 Wf 83594 04/27/01 SHORTREED, MICHAEL 2,578.63 Wf 83595 04/27/01 ACOSTA, MARK 612.00 Wf 83596 04/27/01 AMBORN, JASON 1,104.00 Wf 83597 04/27/01 ANDERSON, BOBBIE 504.00 Wf 83598 04/27/01 ANDERSON, BRIAN 704.00 Wf 83599 04/27/01 AUBIN, DENNIS 348.00 Wf 83600 04/27/01 BAHL, DAVID 1,323.00 Wf 83601 04/27/01 BALAZS, JOSEPH 828.00 Wf 83602 04/27/01 BAUMAN, ANDREW 1 Wf 83603 04/27/01 BECK, PATRICK 1 Wf 83604 04/27/01 BOE, ERICK 516.00 Wf 83605 04/27/01 BOLLES, THOMAS 792.00 Wf 83606 04/27/01 BOURQUIN, RON 1 Wf 83607 04/27/01 BRAATEN, HAROLD 694.00 13 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 14 CHECK #CHECK DATE EMPLOYEE NAME AMOUNT wf 83608 04/27/01 BUCHE, JOETTE 1,800.00 wf 83609 04/27/01 CAHILL, CHRISTOPHER 903.33 wf 83610 04/27/01 CORCORAN, JENNIFER 649.00 wf 83611 04/27/01 CROMETT, MARK 1,054.00 wf 83612 04/27/01 DALY, FRANK 780.00 wf 83613 04/27/01 DAWSON, RICHARD 876.00 wf 83 614 04/27/01 DIETZ, EDWARD 1 wf 83615 04/27/01 DITTEL, MICHAEL 1,282.00 wf 83616 04/27/01 DOREE, KURT 1,408.00 wf 83617 04/27/01 DUELLMAN, AMY 984.00 wf 83618 04/27/01 DUELLMAN, JOSEPH 348.00 wf 83619 04/27/01 DUELLMAN, KIRK 846.00 wf 83620 04/27/01 EVERSON, PAUL 890.00 wf 83621 04/27/01 FASULO, WALTER 1,689.00 wf 83622 04/27/01 FETTERS, JEFFREY 1 wf 83623 04/27/01 FITZGERALD, EDWARD 456.00 wf 83624 04/27/01 GERARD, JAMIE 2 wf 83625 04/27/01 GERVAIS -JR, CLARENCE 1 wf 83626 04/2 7/01 GRILL, CARL 948.00 wf 83627 04/27/01 HAKSETH, NATHAN 2,112.00 wf 83628 04/27/01 HALE, JOSEPH 792.00 wf 83629 04/27/01 HAMLIN, ANDREW 580.00 wf 83630 04/27/01 HASKINS, KEVIN 1 wf 83631 04/27/01 HEFFERNAN, PATRICK 1,584.00 wf 83632 04/27/01 HERLUND, RICK 1,294.00 wf 83633 04/27/01 HJELLE, ERIK 728.00 wf 83634 04/27/01 HORN, JAMES 2,135.00 wf 83635 04/27/01 JOHNSON, DOUGLAS 1,102.00 wf 83636 04/27/01 KARNOWSKI, SANDRA 2,112.00 wf 83637 04/27/01 KNABE, WILLIAM 1,026.00 wf 83638 04/27/01 KOEHN, CORY 2,171.00 wf 83639 04/27/01 KOLASA, MARK 768.00 wf 83640 04/27/01 KONDER, RONALD 3,365.00 wf 83641 04/27/01 KORTUS, WILLIAM 582.00 wf 83642 04/27/01 L'ALLIER, TED 972.00 wf 83643 04/27/01 LEDMAN, KEVIN 1,309.00 wf 83644 04/27/01 LIDBERG, MICHAEL 838.00 wf 83645 04/27/01 LINN, BRYAN 444.00 wf 83646 04/27/01 LOVE, NICOLE 208.00 wf 83647 04/27/01 LUCERO, ROGER 320.00 wf 83648 04/27/01 MALLORY, GORDON 1,615.33 wf 83649 04/27/01 MARTY, MARK 2,495.33 wf 83650 04/27/01 MARX, ERIC 488.00 wf 83651 04/27/01 MCGOVERN, JOHN 1,314.00 wf 83652 04/27/01 MELANDER, JON 2,046.00 wf 83653 04/27/01 MELANDER, SCOTT 2 14 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 15 CHECK #CHECK DATE EMPLOYEE NAME AMOUNT wf 83654 04/27/01 MELLEN, RICHARD 1 wf 83655 04/27/01 MEYERS, PAUL 1,030.00 wf 83656 04/27/01 MILLER, NICHOLAS 1 wf 83657 04/27/01 MONK, JOHN 970.00 wf 83658 04/27/01 MONROY, JON 1 wf 83659 04/27/01 NALIPINSKI, STEPHEN 1,282.00 wf 83660 04/27/01 NEUMAN, BRIAN 1 wf 83661 04/27/01 NOLAN, PAUL 984.00 wf 83662 04/27/01 NOVAK, JEROME 444.00 wf 83663 04/27/01 OLSON, KENNETH 744.00 wf.83664 04/27/01 PETERSON, MARK 826.00 wf 83665 04/27/01 PETERSON, RICHARD 600.00 wf 83666 04/27/01 PETERSON, ROBERT 1 wf 83667 04/27/01 PETERSON, THEODORE 1 wf 83668 04/27/01 PIERCE, SCOTT 263.33 wf 83669 04/27/01 RICKETSON, BRENT 935.33 wf 83670 04/27/01 RINDAL, DONALD 360.00 wf 83671 04/27/01 ROMANIK, JAMES 1,024.00 wf 83672 04/27/01 SACKETT, JAMES 1,184.00 wf 83673 04/27/01 SCHADT, JEFFREY 1 wf 83674 04/27/01 SCHOENECKER, THOMAS 912.00 wf 83675 04/27/01 SCHULTZ, THOMAS 732.00 wf 83676 04/27/01 SEDLACEK, JEFFREY 888.00 wf 83677 04/27/01 SEVERSON, DAVID 1,078.00 wf 83678 04/27/01 SHANLEY, ROBERT 132.00 wf 83679 04/27/01 SIEDOW, ERIC 326.00 wf 83680 04/27/01 SINGER, SCOTT 384.00 wf 83681 04/27/01 SKOK, STEPHEN 1 wf 83682 04/27/01 SMITH, KEITH 1370.00 wf 83683 04/27/01 SMITH, RICHARD 881.00 wf 83684 04/27/01 SPEARS, SHANE 90.00 wf 83685 04/27/01 STANWAY, ROBERT 420.00 wf 83686 04/27/01 SVENDSEN, RON 1,272.00 wf 83687 04/27/01 TESSMER, TODD 344.00 wf 83688 04/2 7/01 TREPANIER, EUGENE 1,122.00 wf 83689 04/27/01 TRONNES, JOHN 456.00 wf 83690 04/27/01 LIBEL, JEFFREY 456.00 wf 83691 04/27/01 WALZ, JAMES 1 wf 83692 04/27/01 WATERS, JOSEPH 1,782.00 wf 83693 04/27/01 WELDON, ROBERT 744.00 wf 83694 04/27/01 WHISLER, MICHAEL 1 wf 83695 04/27/01 WHITE, JOEL 744.00 wf 83696 04/27/01 WILSON, JASON 3,486.00 wf 83697 04/27/01 ZASTROW, GREGG 1 wf 83698 04/27/01 ZIMMERMANN HOHN, ANN 2,150.00 wf 83699 04/27/01 DARST, ROBERTA 335.50 15 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Il•J CHECK #CHECK DATE EMPLOYEE NAME AMOUNT wf 83700 04/27/01 SCHWAB, TAHIRAH 76.00 wf 83701 04/27/01 CHLEBECK, JUDY 1,611.94 wf 83702 04/27/01 NIVEN, AMY 626.94 wf 83703 04/27/01 WEGWERTH, JUDITH 1,555.14 wf 83704 04/27/01 FREBERG, RONALD L639.14 wf 83705 04/27/01 JONES, DONALD 1 wf 83706 04/27/01 ELIAS, JAMES 2,067.94 wf 83707 04/27/01 LINDBLOM, RANDAL 2,814.54 Wf 83708 04/27/01 EDSON, DAVID 1,641.30 wf 83709 04/27/01 HELEY, ROLAND 1,639.14 wf 83710 04/27/01 HINNENKAMP, GARY 1,584.54 wf 83711 04/27/01 LINDORFF, DENNIS 1 wf 83712 04/27/01 NOVAK, MICHAEL 1,236.74 wf 83713 04/27/01 BERGREN, KIRSTEN 82.50 wf 83714 04/27/01 GERNES, CAROLE 222.00 wf 83715 04/27/01 KOS, HEATHER 516.15 wf 83716 04/27/01 HANSEN, LORI 828.93 wf 83717 04/27/01 FE";WALL, SHANN 816.80 wf 83718 04/27/01 ANDERSON, EVERETT 494.17 wf 83719 04/27/01 FISHER, DAVID 2,347.20 wf 83720 04/27/01 OSTROM, MARJORIE 2,569.54 wf 83721 04/27/01 WENGER, ROBERT 2,053.54 wf 83722 04/27/01 ANGLES, JERI 266.00 wf 83723 04/27/01 BJORK, BRANDON 142.50 wf 83724 04/27/01 FINN, GREGORY 1,403.14 wf 83725 04/27/01 FRANK, LAURA 177.39 wf 83726 04/27/01 GEBHARD, JILLIAN 127.88 wf 83727 04/27/01 KRUMMEL, JOSEPH 22.75 wf 83728 04/27/01 NIVEN, NICK 21.00 wf 83729 04/27/01 OHLHAUSER, MEGHAN 45.31 wf 83730 04/27/01 SHOBERG, KARI 212.06 wf.83731 04/27/01 VAUGHAN, PATRICK 135.00 wf 83732 04/27/01 WERNER, KATIE 225.25 wf 83733 04/27/01 GERMAIN, DAVID 1 wf 83734 04/27/01 HAAG, MARK 1,563.74 wf 83735 04/27/01 NADEAU, EDWARD 2,235.14 wf 83736 04/27/01 DISKERUD, HEATHER 49.70 wf 83737 04/27/01 GLASS, JEAN 937.01 wf 83738 04/27/01 HOIUM, SHEILA 921.44 wf 83739 04/27/01 HOOGE, NICK 113.90 wf 83740 04/27/01 PARTLOW, JOSHUA 142.80 wf 83741 04/27/01 POWERS, NICOLE 271.93 wf 83742 04/27/01 RIDLEHOOVER, KATE 320.97 wf 83743 04/27/01 SCHMIDT, RUSSELL 1 wf 83744 04/27/01 SHOBERG, CARY 414.66 wf 83745 04/27/01 SMITH, AMY 66.97 Il•J CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 17 CHECK #CHECK DATE EMPLOYEE NAME AMOUNT Wf 83746 04/27/01 UNGER, MARGARET 680.62 Wf 83747 04/27/01 ANDERSON, TIMOTHY 248.85 wf 83748 04/27/01 BACHMAN, NICOLE 89.05 wf 83749 04/27/01 BODZIAK, MICHAEL 285.00 Wf 83750 04/27/01 CARLSON, JULIE 40.00 wf 83751 04/27/01 CHAPMAN, JENNY 259.47 Wf 83752 04/27/01 CMIEL, NICHOLAS 62.70 Wf 83753 04/27/01 COSTA, JOSEPH 207.00 Wf 83754 04/27/01 DEGRAW, KRYSTAL 649.00 Wf 83755 04/27/01 ERICKSON, CAROL 84.60 Wf 83756 04/27/01 FALKENSTEIN MONICA 204.75 Wf 83757 04/27/01 GRUENHAGEN, LINDA 287.70 wf 83758 04/27/01 HAGGERTY, KATHRYN 132.30 Wf 83759 04/27/01 HAWKE, ASHLEY 716.53 Wf 83760 04/27/01 HEINN, REBECCA 272.00 Wf 83761 04/27/01 HOLMGREN, LEAH 214.41 Wf 83762 04/27/01 HOULE, DENISE 140.35 wf 83763 04/27/01 IRISH, KARL 81.25 Wf 83764 04/27/01 JOHNSON, ROBERT 196.03 wf 83765 04/27/01 JOHNSON, ROLLAND 76.13 Wf 83766 04/27/01 KERSCHNER, BRANDON 19.50 Wf 83767 04/27/01 KERSCHNER, JOLENE 169.50 Wf 83768 04/27/01 KOEHNEN, MARY 401.76 Wf 83769 04/27/01 KRONHOLM, KATHRYN 165.75 Wf 83770 04/27/01 MCMAHON, MELISSA 58.50 Wf 83771 04/27/01 MEISEL, TAMBREY 18.00 Wf 83772 04/27/01 MILLS, ANNE 65.00 Wf 83773 04/27/01 MOSSONG, ANDREA 166.38 Wf 83774 04/27/01 MOTZ, ERIN 206.21 Wf 83775 04/27/01 OLSON, ABIGAIL 205.08 wf 83776 04/27/01 OWEN, JONATHAN 57.53 wf 83777 04/27/01 PEHOSKI, CAITLIN 141.38 Wf 83778 04/27/01 PEHOSKI, JOEL 127.50 Wf 83779 04/27/01 REGESTER, DOUG 21.25 Wf 83780 04/27/01 SCHAEFER, ROB 19.50 Wf 83781 04/27/01 SMITLEY, SHARON 209.70 Wf 83782 04/27/01 SWANER, JESSICA 180.40 Wf 83783 04/27/01 WARNER, CAROLYN 108.15 Wf 83784 04/27/01 WEDES, CARYL 117.00 Wf 83785 04/27/01 WELTER, ELIZABETH 251.92 Wf 83786 04/27/01 WHITE, TIMOTHY 162.00 Wf 83787 04/27/01 WILLIAMS, KELLY 805.43 Wf 83788 04/27/01 WOODMAN, ALICE 283.20 Wf 83789 04/27/01 BOSLEY, CAROL 174.25 Wf 83790 04/27/01 BREITBACH, GARY 556.50 Wf 83791 04/27/01 GLASS, GILLIAN 22.58 17 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD ff CHECK #CHECK DATE EMPLOYEE NAME AMOUNT wf 83792 04/27/01 GROPPOLI, LINDA 243.25 wf 83793 04/27/01 HANSEN, ANNA 90.46 wf 83794 04/27/01 HUPPERT, ERICA 239.75 wf 83795 04/27/01 LARKIN, JENNIFER 89.38 wf 83796 04/27/01 RADKE, ANN 51.00 wf 83797 04/27/01 SCHROEDER, KATHLEEN 312.40 wf 83798 04/27/01 SHERRILL, CAITLIN 126.72 wf 83799 04/27/01 ANDERSON, LINDSEY 101.60 wf 83800 04/27/01 BEHAN, JAMES 1,393.63 wf 83801 04/27/01 CHAPEAU, GREG 153.08 wf 83802 04/27/01 DOUGLASS, TOM 330.20 wf 83803 04/27/01 JAHN, DAVID 1,669.58 wf 83804 04/27/01 KOSKI, JOHN 1,005.54 wf 83 805 04/27/01 KYRK, ASHLEY 41.70 wf 83806 04/27/01 LANGEVIN, KRISTINA 166.25 wf 83807 04/27/01 LESLIE, DUSTIN 183.40 wf 83808 04/27/01 LONETTI, JAMES 756.23 wf 83809 04/27/01 MAINA, FRANK 113.05 wf 83 810 04/27/01 MORIN, TROY 174.00 wf 83811 04/27/01 PATTERSON, ALBERT 645.37 wf 83 812 04/27/01 PRINS, KELLY 454.06 wf 83813 04/27/01 RISTOW, JONATHAN 50.80 wf 83814 04/27/01 SARPONG, SEAN 117.48 wf 83815 04/27/01 SEVERSON, HOLLY 86.45 wf 83816 04/27/01 SEVERSON, JACOB 19.95 wf 83 817 04/27/01 AICHELE, CRAIG 1 wf 83818 04/27/01 MULVANEY, DENNIS 1 wf 83819 04/27/01 PRIEM, STEVEN 1 503,784.58 ff AGENDA NO.& mve7 Action by Council Date Endorsed AGENDA REPORT Modred Rejected TO: City Manager FROM: Finance Director and Fire Chief RE: Budget Appropriation for Gladstone Fire District Fund DATE: May 4, 2001 PROPOSAL It is proposed that the City Council approve the appropriate budget changes in the Gladstone Fire District Fund to authorize $57,560 for the purchase of equipment and furnishings for the fire station on County Road C and to authorize transfer of any remaining surplus on October 31, 2001 to the Fire Truck Replacement Fund. BACKGROUND As part of the consolidation contract with the three independent fire departments, each department was allowed to keep its remaining cash balance in separate funds at the city. On May 22, 2000 the City Council approved a transfer of 57,500 from the Gladstone Fire District Fund to finance the purchase of equipment and furnishings at the new Gladstone fire station. The remaining balance in this fund is $57,560 and is designated for the fire station on County Road C. There is a need for new equipment and furnishings at the fire station now. RECOMMENDATION It is recommended that the City Council approve the appropriate budget changes in the Gladstone Fire District Fund to authorize $57,560 for the purchase of equipment and furnishings for the fire station on County Road C and to authorize transfer of any remaining surplus on October 31, 2002 to the Fire Truck Replacement Fund. CAAGWgladestoneFUND.doc AGENDA NO. I& Q03 Action by Council Date AGENDA REPORT Endorsed Modred Rejected TO: City Manager FROM: Finance Director and Fire Chief RE: Budget Appropriation for East County Line Fire District Fund DATE: May 4, 2001 On May 22, 2000 the City Council approved a budget appropriation of $25,020 for the East County Line Fire District Fund to finance the purchase of equipment and furnishings at fire station one and four. It was not possible to complete the purchases last year. It is requested that the City Council approve the appropriate budget changes to authorize $9,720 for the purchase of fire station equipment and furnishings and to authorize transfer of any remaining surplus on October 31, 2002 to the Fire Truck Replacement Fund. CAAGMECLFUND.doc Agenda No. AGENDA REPORT G- 4 / Action by Council DATE: May 3, 2001 Tate - -- Endorsed TO: Richard Fursman Modified - City Manager Rejected FROM: Sherrie Le Human Resource Director SUBJECT: Proposed Settlement - LELS, Local # 173 Sergeants I have attached the proposed two -year negotiated labor agreement between the City and LELS, Local # 173 Sergeants. It has been ratified by their membership. I have included the Bureau of Mediation Services Uniform Settlement Document. By Law, this must be presented to the City Council with the proposed settlement. Approval of this settlement is recommended. If you have any questions, please let me know. CITY OF MAPLEWOOD AND LELS #173 - POLICE SERGEANTS CONTRACT NEGOTIATIONS TENTATIVE SETTLEMENT April 20, 2001 1. Wages and Duration: Two year contract (2001 - 2002) to replace three year contract currently in place covering 2000 - 2002. General adjustment of 3% January 1, 2001 and 3.75% on January 1, 2002. (Current contract had a general adjustment of 3 %for each year.) 2. Paramedics Sergeants who maintain their certification will receive a 3% differential until they have worked as paramedic for five years. After that it increases to 5 %. 3. Article 24 - Uniforms - Replace with: The Employer shall provide required uniform and equipment items, but not to exceed $600 per year. Any amount remaining can be carried over from the previous year, if unspent, to be spent on necessary uniform items until January 31, of the following year. Up to $600 per employee for plainclothes sergeants will be reimbursed for necessary items that are purchased in Maplewood. Plainclothes sergeants had been $425) The Employer will reimburse sergeants 100% of the cost of peace officer license renewal." (Previous reimbursement was SO %.) 4. Insurance - Article 22 will be replaced with: Health Insurance -Where the City provides more than one choice of health insurance plans (from the same provider), the EMPLOYER will pay the cost of employee (single) health insurance coverage and 50% plus $35 of the cost toward the monthly dependent health coverage for the least costly plan. If the employee chooses the more costly plan, the employee will pay the difference in cost between the two plans. It is understood that by agreeing to add the language requiring employees to pay the difference between a lower and higher cost plan, the EMPLOYER is not intending to reduce insurance benefits below what is presently available ( 12'00). Any changes that are presented at renewal will be discussed (and agreed to) through the Labor - Management Committee process. These benefits apply to full -time employees only. (Previous contract paid SO% +X20 toward dependent coverage for health.) Dental, Life and Long -term Disability Insurance -The EMPLOYER shall pay 100% of the cost of employee (single) dental insurance coverage, a $25,000 group term life insurance policy, and long term disability insurance for regular full -time employees." Short -term Disability Insurance -The City agrees to go out for bid for short- term disability insurance coverage to be effective 10 -0 l -O 1. Employees may elect this optional coverage at the employee's cost. 5. Article XXII - Tuition Reimbursement - Delete_ "High School. " Delete reimbursement cap of $1200 per year. 6. Revise Vacation and Sick Leave Sections to incorporate annual leave. Article 16 Vacation 16.1 Delete the word "annual" in the first line to eliminate confusion between vacation and annual leave. New) 16.4 -The EMPLOYER and UNION agree to incorporate the Annual Leave Program as described in Appendix B. Articles 16.1 through 16.3 do not apply to employees who select the annual leave program. Sick Leave (New) 18.3 Article 18 does not apply to employees who accrue annual leave except as provided in the Annual Leave Program (Current Sick Leave Balance - Deferred Sick Leave and Severance Pay Sections). 7. Incorporate Letter of Understanding dated 11 -21 -01 revising merit pay language. The section will read: Employees are eligible for merit pay in accordance with the City's Merit Pay Program. Employees are eligible for 0% - S% of their salary, based on performance, to be paid in a lump sum. Merit Pay will not be added to the employee's base pay. The Union has the option to revert back to the guaranteed average payout of 3% which was the language of this Appendix during the 2000 -2002 contract. The Union will notify the City within one month of the date of the disbursement of the merit pay checks (each year) if they elect this option to revert. The option to revert, once made, will be final. 8. Add Annual Leave Program document as Appendix B. UNIFORM SETTLEMENT FORM PUBLIC EMPLOYER: City of Maplewood EXCLUSIVE REPRESENTA LELS Sergeants UNIT Local # 173 Base Year 1 rs Year of Contract 2nd Year Base biecona Year of Contract ( if applicable) 3rd Year Base i nircr Year of Contract ( if applicable) 1/ 1/00- 1/ 1/01- 1/ 1/02- N. A. Dates 1) 12/ 31/00 Dates 2) 12/ 31/01 Dates 3) 12/ 31/02 Dates 4) N. A. Base wage 5) $ 405, 632 New $ by Wage Schedule Base wage 28) $ 420, 214 New $ by Wage Schedule Base wage 51) N. A. New $ by Wage Schedule Improvement 14) $ 12, 169 Improvement 37) $ 15, 211 Improvement 60) N. A. New $ by Wage Schedule New $ by Wage Schedule New $ by Wage Schedule Movement 15) $ 2 Movement 38) $ 1, 248 Movement 61) N. A. Base Social Security New $ Social Security Base Social Security New $ Social Security Base Social Security New $ Social Security Contribution 5A) $ 31, 031 Contribution 15A) $ 1, 116 Contribution 28A) $ 32, 147 Contribution 38A) $ 1, 259 Contribution 51A) N. A. Contribution 61A) N. A. D YEAR Base Local Retirement New $ Local Retirement Base Local Retirement New $ Local Retirement Base Local Retirement New $ Local Retirement Contribution 5B) $ 21, 012 Contribution 15B) $ 755 Contribution 28B) $ 21, 767 Contribution 38B) $ 853 Contribution 51B) N. A. Contribution 61B) N. A. Base Medical New $ for Medical Base Medical New $ for Medical Base Medical New $ for Medical Insurance 6) $ 31, 718 Insurance 16) $ 720 Insurance 29) $ 32, 438 Insurance 39) $ 0 Insurance 52) N. A. Insurance 62) N. A. Base Dental New $ for Dental Base Dental New $ for Dental Base Dental New $ for Dental Insurance 7) $ 2, 360 Insurance 17) $ 0 Insurance 30) $ 2, 360 Insurance 40) $ 0 Insurance 53 N. A. Insurance 63) N. A. Base Life New $ for Life Base Life New $ for Life Base Life New $ for Life Insurance 8) $ 462 Insurance 18) $ 0 Insurance 31 $ 462 Insurance 41) $ 0 Insurance 54) N. A. Insurance 64) N. A. Base Shift New $ for Shift Base Shift New $ for Shift Base Shift New $ for Shift Differential 9) $ 0 Differential 19) $ 0 Differential 32) $ 0 Differential 42) $ 0 Differential 55) N. A. Differential 65) N. A. Base Extra- New $ for Extra- Base Extra- New $ for Extra- Base Extra- New $ for Extra - Curricular* 10) $ 0 Curricular 20) $ 0 Curricular* 33) $ 0 Curricular 43 $ 0 Curricular 56) N. A. Curricular 66) N. A. Base Deferred New $ for Deferred Base Deferred New $ for Deferred Base Deferred New $ for Deferred Compensation 11) $ 7, 140 Compensation 21) $ 420 Compensation 34) $ 7, 560 Compensation _ 44 0 Compensation 57) N. A. Compensation 67) N. A. Base Other New $ for Other Base Other New $ for Other Base Other New $ for Other Forms of Forms of Forms of Forms of Forms of Forms of Compensation 12) $ 4, 305 Compensation 22) $ 280 Compensation 35) $ 550 Compensation 45) $ 105 Compensation 58) N. A. Compensation 68) N. A. Total New $ Change Total New $ Change Total New $ Change from Baseline 23) $ 17, 873 from Baseline 46) X18, 676 from Baseline 69) N. A. Change Change Change from Baseline 24) 3. 55% from Baseline 47) 3. 61% from Baseline 70) N. A. Base Year Total First Year Base Year Total Second Year Base Year Total Third Year Total Baseline 13) $ 503, 660 Settlement 25) $ 521, 533 Total Baseline 36) $ 517 Settlement 48) $ 536, 174 Total Baseline 59) N. A. Settlement 71) N. A. Lump Sum Payment 26) ------------- 0 Lump Sum Payment 49 0 Lump Sum Payment 72) N. A. applies to Education units only increase over increase over increase over Form rev. 5 - 18 - 94 Baseline 27) 0. 00% Baseline 50) 0. 00% Baseline 73) N. A. SUPPLEMENTAL WORKSHEET: Public Emplo Cit of Maplewood Exclusive Representative: LELS - Sergeants OTHER FORMS OF COMPENSATION unit: 173 OTHER FORMS NUMBER OF NUMBER OF BOX A + B NUMBER OF BOX C + D NUMBER OF OF EMPLOYEES X EMPLOYEES X EMPLOYEES X EMPLOYEES X COMPENSATION OTHER NEW DOLLARS NEW DOLLARS NEW DOLLARS COMPENSATION PER EMPLOYEE PER EMPLOYEE PER EMPLOYEE DOLLARS PER OVER BOX A OVER BOX C OVER BOX E EMPLOYEE A B C D F Uniform or Clothing Allowance 4200 175 4375 0- 4 Payment for Additional Training or Education Tool Allowance Call- Back to Work Payment Stand - By or On- Call Payment License Pay ment 105 105 210 105 315 Payment for Separating from Employment Retirees Insurance Payments Totals 4 280 4 105 4 Column Total Column Total Column Total Column Total Column Total Column Total Enter Box 12 Enter Box 22 Enter Box 35 Enter Box 45 Enter Box 58 Enter Box 68 AGENDA ITEM NO. MEMORANDUM TO: Richard Fursman FROM: Melinda Coleman M4.0e SUBJECT: Bruentrup Farm Fund Balance DATE: May 7, 2001 INFORMATION Action by Council Date Endorsed - Modified Rejected - In June of 1999, the City of Maplewood engaged the services of McDonald and Mack Architects to provide consulting structural engineering services for the Bruentrup Farmstead project. The contract was approved for the amount of $17,608. Work has been completed and the architects have asked for final payment of $704. ISSUE The issue with the request is that there are no remaining funds for the Bruentrup Farm project. Spending has exceeded revenues by $1,709. including the payment to McDonald and Mack Architects. There Was also a $1,005 deficit at the end of December, 2000. The total budget for the project was $200,000. RECOMMENDATION It is recommended that the $1,709. in deficits in Fund 419 be financed by the General Fund Contingency Account. Agenda #-Q 440 AGENDA REPORT TO: Richard Fursman, City Manager Action by Council FROM: Karen Guilfoile City lerky Date Endorsed DATE: May 7, 2001 Modified Rejected RE: Food Permit Approval and Waiver of Fee Introduction Boy Scout Troop 187 is having a fund raiser garage sale in the parking lot at Arlington Hills United Methodist Church located at 759 East County Road B. The event will be held on Saturday, June 2nd. In conjunction with the rummage sale, the Troop is requesting a food permit to sell hot dogs and pop to raise additional funds. Background The Troop will rely on donations from the community and church congregation for items to include in their sale. The proceeds raised from the garage sale and from the sales of food will be used to purchase equipment for the Troop to use on camping trips. They are requesting that the City waive the $43.00 permit fee as has been done in past years. Recommendation It is recommended that the City Council approve the miscellaneous permit to sell food at the Arlington Hills United Methodist Church and to waive the $43.00 permit fee. Agenda # ( i407 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: May 7, 2001 RE: Food Permit Waiver of Fee Introduction Action by Council Date Endorsed Modified Rejected Cub Scout Pack 64 will be having a fund raiser rummage sale at Cross Lutheran Church on May 19th. In conjunction with the rummage sale, they will be selling hot dogs and pop to raise additional money. In the past Council has waived the permit fee for this event. Background Cub Scout Pack 64 is located out of Webster Elementary School. As part of scouting, the members participate in activities that teach them responsibility and creativity. Some of the events planned for this year are: scouting for food, pinewood derby, winter camping, and baseball. Recommendation It is recommended that City Council waive the $43.00 permit fee. AGENDA NO. AGENDA REPORT TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Cler DATE: May 7, 2001 RE: Beer License - Temporary Introduction Action by Council Date Endorsed Modified Rejected St. Paul East Parks Club, 1821 North Myrtle Street, has submitted application for a tempos beer 3.2) license to sell during the Ramsey County Fair July 12 th - 15th. This is an annual event for St. Paul East Parks Lions. The purpose of the organization is to promote community service. Recommendation It is recommended that council approve the application for a temporary beer license for St. Paul East Parks Lions. AGENDA NO, AGENDA REPORT TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: May 7, 2001 RE: Lawful Gambling License - Temporary Introduction Action by Council Date Endorsed Modred Rejecled...... St. Paul East Parks Club, 1821 North Myrtle Street, has submitted application for a temporary gambling license to conduct bingo at the Ramsey County Fair July 12 th - 15th. This is an annual event for St. Paul East Parks Lions. The purpose of the organization is to promote community service. Recommendation It is recommended that council approve the application for a temporary gambling license for St. Paul East Parks Lions. AGENDA ITE ` MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: May 7, 2001 RE: Change of Manager - Best Western Maplewood Inn Introduction Action by Council Date Endorsed Modified Rejected Scott Uttley has submitted an application for an intoxicating liquor license for the Best Western Maplewood Inn located at 1780 East County Road D. Background As required by City ordinances, the necessary background investigation was completed by the Police Department on Mr. Uttley. There was nothing found that would prohibit him from holding a liquor license in the City. Mr. Uttley has been working at the Best Western under the tutelage of Ron Ringling and is very familiar with the City Code of Ordinances that apply to being an intoxicating liquor license holder. Recommendation It is recommended that the City Council approve the liquor license application. To: From: Subject: Date: AGENDA REPORT City Manager Richard Fursma Chief Donald Win er'g , Expenditure of 1999 LLEBG Grant Funds April 27, 2001 Introduction The Police Department requests. City authorization to expend Local Lawp Enforcement Block Grant Funds awarded in 1999 but only recently received. Background In 199.9, the Maplewood Police Department was awarded a federal Local Law Enforcement Block Grant (LLEBG) in the amount of $16,505. This rant also requiredgq a local cash match of $1,834. Restrictions on this grant stipulated that the funds could not be used to supplant or reduce existing budget allocations and that the funds onlggy be spent for purchases within a specific project category. In our case, the funds would be used for equipment and technology. Although awarded in 1999, the grant funds were not released to Ma lewood's account until this year. We are now required to expend the grant and submit the necessary expenditure report to the federal government. The Police Department proposes to use these funds to urchase police technologypp primarily forensic and investigative equipment). The equipment, including digital video and still cameras, a photo printer and traffic enforcement and communications equipment, will support our investigative, crime prevention and law enforcement' capabilities and allow us to provide better service to Maplewood residents. The cashp _ match requirement will be met through qualifying purchases from the department's existing operational budget. Recommendation It is recommended that the City Council authorize the expenditure of 1999 LLEBG funds consistent with the above purposes and subject to the constraints imposed b thepy federal government. This would be conducted under the supervision of the Maplewood Chief of Police. Action Require, d Submit to the City Council for review and action. DSW: js AGENDA ITEM Go*/ 2 MEMO To: Richard Fursman From: Steve Lukin- Subject: Purchase of 75' Telesquirt Date: May S, 2001 AGENDA REPORT Action by Council Date Endorsed Modified ejected INTRODUCTION This 75' Telesquirt was approved for purchase by the citizens of Maplewood as part of the fire referendum in November 1999. We have finished the specifications and are going out for bids the end of May. We sat down with the city of Woodbury and jointly put together the specifications that will allow us to go out for bids for two vehicles. This should allow a greater flexibility in companies that wish to bid as well as a savings both to the city of Maplewood and the city of Woodbury for buying two trucks together by way of quantity discount. RECOMMENDATION I recommend the City Council approve the joint powers agreement with the city of Woodbury for the purchase of a 75' Telesquirt by way of the attached resolution. This truck will take approximately ten months to build. c: City Clerk f s RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, to approve a joint powers agreement with the city of Woodbury for the purchase of two 75' Telesquirts. AGENDA ITEM G ' AGENDA REPORT Action by Council Date To: City Manager Endorsed From: City Engineer Modred Subject: Adjustment of Sanitary Sewer Delinquent e went Char es - 2321. Stillwater RoadrYqg PID - 25- 29 -22 -33 -0045 Date: May 8, 2001 We have a property owner, Mr. Michael Green residing at 2321 Stillwater Rd., who has asked us for assistance regarding back due payments on an adjacent parcel he has acquired. The parcel has four years of delinquent sanitary sewer billings (1988 - 1991/$405.88) and also a $1,097.84 residual balance on the Imp 87 -05 McKnight Rd. assessment. Ramsey County will not record his property deed unless the back payments are satisfied. 1. Mr. Green is dealing with Mr. Chris Samuel in the Ramsey County tax records department. I have talked with Mr. Samuel and learned the following: a. The parcel which Green acquired from the State of MN had been condemned as part of the Stillwater Road portion of the McKnight Road corridor reconstruction in about 1988 ±. b. The then owner, Mr. Joe Miller (J &F Exc. Co.), demolished the home in Dec. 1987. According to documented city records, all permits and disconnects were done properly. C. The City continued to bill for sanitary sewer thru 1991, even though no service was received. d. The parcel was assessed on 10/14/91 for front foot improvements and other area charges as well as a $1,073.21 water 1" service. The need for a water service can be argued both ways but should not have been a reason for not paying off the assessment total by Mn/Dot when they finally did acquire and final out the property records filing with Ramsey County. 2. I recommend that the city council direct Ramsey County to remove the sanitary sewer delinquent charges as they do not appear to be warranted in view of the permits granted_____ by the city on Dec. 21, 1987. 3. Concerning the assessment levied for McKnight Road Improvement 87 -05, I believe that it is a Mn/Dot legal issue and not something the city can resolve. The assessment was to the property and benefit was received. RCA dlp AGENDAnMU NO =y Memorandum To: From: Date: Subject: Bruce Anderson, Director of Parks and Recreation Paul Schlingman, Chief Building Eng' ee May 7, 2001 Action by Council f1 • A 1,6 Request for City Contingency Monies for Repair of City Hall's Roof and Front Walk Introduction: The Maintenance Division is responsible for the Repair and Maintenance of the cities Buildingsg and Grounds. There are a couple of repair items that were not anticipated and were not budgeted for in h g o the 2001 year. Staff is requesting that monies are transferred from the General funds contingency account to cover these repair costs. Background: The City Hall roof is in need of repair due to ice pulling down the battens in various areas. Normally their are very few that need repair and the maintenance staff were able to make the repairs. The 2000/2001 winter was much worse than revious ears. Considerable damage to thpYg e roof was caused by excessive ice build up. A permanent repair should be made to stop he battensp from pulling down. Staff has secured written quotes to provide a permanent solution. The uote is 6 q In addition the front walks are raising up causing a safety azard. Last year a person tripped andyyPPP hurt themselves because of the damage to the walks. I received bids in 1999 to replace the walks and install a drain field. The estimates repair was $15,000 Dollars. City Management elected to not replace the walks at that time. I have identified a more cost effective option to raise theip sidewalk using a process called mudjacking. The cost to mudjack the sidewalk is $2,000.00 Recommendations: City Staff is requesting that council approve the transfer of $8,870.00 from the Cities General Fund contingency Account to the Building Operations fund 101 -115 -000 -473 0 for costs to repair the City Hall's P y roof and sidewalk. The Finance Director has indicated that there are adequateq funds in the City Contingency account for the requested expenses. I PRODUCT 'MA.Y, . 7. 2001 4; 2 BERWALD RaOFING NO, 307 I PROP Page No. BERWALD ROO CO., INCO Industrial . Commercial - Residential (AA/EOE) 2440 No. Charles Street NORTH ST. PAUL, MN 55109 -3080 Att; P t (651) 777 -7411 FAX (651) 777 . 1371 651-7704306 PflDP°,AL;U6MITTED TD '"'' `"` . City of la ood 6PHONE51 -77 .9-3560 DATE May 07, 2001 1J & Jolla NAME NJOULML Xwifu D kNNsi+,l4710WID0 JOB AT) 1 AHDHITECT We horoby SubMil specifications and e.sllmates fir; 400 P+ONE to int 16 - T A• ' 111 \Y . wall metd Fabricate ate bauggsau boftom to reRlac s. P. 2 Of Pages 111.. ... We Propose hereby to furnis mater and labo — rom lete in accordancePdanca wlth above specifications, for the SIJm of: Six ffiowmd eigg b slemv Payment to f r?ldde as fallow,; •-• ,r dollars• ($ , . 1M1.1 _ i155 -- I All marcrial is guararilood to be as, - .pacified, all work to bu compieted In a workmanlikemannerucxordingtoR10r1dardPmollees. Any alteration or tuiviotion from above ;;pucificallons AUthbrizedinvolving0x1racostswailb0oxecutedonlyUponwrittenorcwn, and will become an cxrra Signature _,.. charge over and aboye ills eslrrrratc, All agrerrrr;omlu conungen< <,pr)ri strikes, amicienj, or •-duluys beyond our control Owner au curry fire, MrMldo ;and other n". , w ;tary insurance. ooi Nota: Thi be Iwrlu5rearePuttyccvr;rcd by Workmen' Ccmpenexi n InutiranCe. uv Zlldtalhre by ua i not coaptei within days. Acceptance of Proposal - , , ThC above rf, c;lfacstltr s aAd conditions are Satisfactory and ar hereby accepted, You are aulliorized to do the Signaworkasspeclfaed, PaYnIcllt will be made as OlAned abovc. Date of Acceptance;_.. Signature TO Rwnder: oil er nbaan Guaranteed • Commercial Insured .Industrial Over 20 Years Experience • ResidentialoncfditX41SIX . 4 .04C. 10938 Alexandra Ct. Date Done: St. Paul, MN 55077 Time:51) 688 =3048 / Fax (651) 686=9597. We In OutWillBeatAnyCompetitorsWritten Proposal Submitted To: Name: Paul ON f Iv plemod 183"E ty P .B110Address. City' 14ao1WW0dState/Zip: Telephone: Home Work: '` Date: "B.C.. Location: wn j . i, hap We hereby propose to furnish all the materials and perform all the labor necessary or the com letio • I /, rY n of. AA,. fs Home owner: Cafifilking of open joints and cracks with urethane caulking will prevent water from washing away soil under slabs. Caulk " lineal feet = $ All material is guaranteed to be as specified and the above work to be erformed in accordanceance with the drawings and specifications submitted for above work and completed in a substantial workmanlike manner for the sum of dollars. Any alteration or deviation from above specifications involving extra costs, will be executed only upon written orders, andwillbecomeanextrachargeoverandabovetheestimate. All agreements contingent upon strikes, accidents or delaysbeyondourcontrol. We will not be responsible for cracks that develop when drilling or raising stabs. Respectfully submitted: r Ottn 6 G j FULLY GUARANTEED FROM SETTLING FOR YEARS. NOTE -This proposal may be withdrawn by us if not accepted within days. ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the workasspecified. I may cancel this proposal within three (3) business days from the date of acceptance. After three (3) dayspaymentwillbemadeasoutlinedaboveuponcompletionofwork. If I fail to make the payment when it is due, I agree to payalladditionalcostsofcollection, including finance charges, attorney's fees and court costs. Date:Signature: Return yellow copy and retain pink copy for your records) Agenda # MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: Beaver Lake Townhomes LOCATION: Maryland Avenue and Sterling Street DATE: May 7, 2001 Project Description Action by Council Date Endorsed Modified Rejected Mr. TonyfmmeFach, representing the AJE Companies, is proposing to develop a 148 -unit planned unit development (PUD) called Beaver Lake Townhomes. It would be on a 27 -acre site on the south side of Maryland Avenue, 6efienaeen Sterling Street and Lakewood Drive. (Please see the maps starting on page 26.) On March 12, 2001, the city council held a public hearing to consider a development proposal by Mr. Emmerich for this site. This plan had 162 housing units in 42 detached town houses and 120 rental housing units in 15 8 -unit buildings. At this meeting, the applicant agreed to a time extension for city council action until May 14, 2001. This time extension was to allow for the developer to possibly redesign the project and to have a meeting with the neighbors. (See the minutes on pages 43 and 44.) Requests To build this project, Mr. Emmerich is requesting several city approvals including: 1. A conditional use permit (CUP) for a planned unit development (PUD) fora 148 -unit housing development. The applicant is requesting the CUP because Section 36- 566(a) of the city code (the shoreland district regulations) requires a PUD for developments with buildings with more than four units when the site is in the shoreland district of a lake. In this case, the site is in the shoreland zone of Beaver Lake and would have a mix of housing with 40 single - family detached townhomes and 708 rental units in 12 8-unit and 3 4 -unit buildings. In addition, having a PUD gives the city and developer a chance to be more flexible with site design and development details than the standard zoning requirements would normally allow. 2. Street right -of -way and easement vacations. These would be for the unused street right -of- ways and easements on the site. (See the map on page 32.) 3. A preliminary plat to create the lots in the development. 4. Authorization for city staff to spend up to $240,000 of city open space funds and use the 100,000 DNR grant to buy about 8.8 acres of the project site for park and open space purposes. also should note that the applicant has not yet applied for design approval. If the city approves the above - listed requests, then the applicant will apply to the city for final PUD approval and design approval (including architectural and landscape plans). Please also refer to the developer's project plans for more information about these proposals. BACKGROUND On March 20, 1980, the city council approved a preliminary plat, street vacation and a planned unit development (PUD) for this site called Beaver Lake Hills. This plan was for 46 4 -unit buildings (184 units). See the plan on page 35. The preliminary plat approval was subject to eight conditions and the PUD approval was subject to nine conditions. On December 13, 1983, after several time extensions, the city's approval of the preliminary plat and PUD for the Seaver Lake Hills development expired. On February 27, 1984, the city council changed the zoning map for the property on the south side of Maryland Avenue between. Lakewood Drive and Sterling Street. This change was from F (farm residence) to R -3 (multiple dwellings). DISCUSSION Open Space The Maplewood Open Space Committee called this property Site 156. They ranked this site fifth out of the 66 they rated in 1992 and first out of the two they rated in this neighborhood. When the open space committee reviewed this site, they gave the property points for several characteristics. These aspects included being part of a linear open space corridor, it has running water (a stream) and valuable wetlands, that it was an area with natural processes or ecological relationships that are unique or have area -wide significance, it is near a public school and the site could be or is part of a public trail system. Maplewood has not included this site in its park or open space acquisition plans. Many neighbors prefer to keep this property for open space or a park. Maplewood or Ramsey County would have to buy this property to keep it as open space. There are several areas of publicly -owned open space and park land in this part of Maplewood. Ramsey County has about 85 acres of open space land along the west, north and east sides of Beaver Lake (south of Maryland Avenue and west of Lakewood Drive). Geranium Park, a 9 -acre neighborhood city park, is about 500 feet to the east of the site on the south side of Geranium Avenue. In addition, Maplewood has a use deed with the State of Minnesota for drainage and open space purposes on the vacant 34 -acre parcel on the north side of Maryland Avenue (east of Sterling Street). Metro Greenways Program In 1999, the city received a $100,000 matching grant from the Minnesota Department of Natural Resources (DNR) Greenways program for this property. The purpose of the Metro Greenways is to protect, connect, restore and manage a network of significant natural areas, parks and other open spaces interconnected by habitat corridors. The grant for this site is for the city to acquire part of this property (primarily along the stream) as a natural greenway between Beaver Lake and the city pond to the south and west of the site and the wetland area north of Maryland Avenue. This greenway would serve several purposes. These include acting as a natural buffer area around the stream and wetlands (to protect the water quality and the natural features from human impact) and to be a wildlife corridor between existing open space. I had Al Singer, the Metro Greenways Coordinator from the Minnesota Department of Natural Resources (DNR), review the first proposed project plan. His comments about the first proposal are in the letter on pages 36 and 37. He had several concerns about the earlier proposal and its probable impacts on the stream corridor. Specifically, Mr. Singer noted that the removal of the existing conifers (pine trees) and other plant material on the site, along with the damage due to construction equipment, soil compaction and slope alteration, would further degrade the aesthetic and ecological value of the corridor. He also noted that the city park dedication requirements should take the form of donated property adjacent to the corridor and that any property that the city wants to acquire with Metro Greenways funding must be for all to use, not just for the adjacent residents. The developer, in response to staff and neighborhood concerns, has revised the proposed project plans., The new plans now show 148 housing units (instead of 162) in 40 detached town houses and 108 rental housing units in 4 -unit and 8 -unit buildings. The developer made most of the changes on the east side of the project site (between the pipelines and Sterling Street). An important change to note in this area is that the developer has shifted the detached town houses to the south away from an area of natural significance. This change has moved the town houses buildings 26 -34) so they are no longer in the grove of coniferous trees (pines) along the south side of the stream. In addition, this change has widened the corridor along the stream. The undisturbed corridor along the stream is now 130 feet wide (at its narrowest point) - up from the 80- foot -wide narrow point for the corridor on the first proposal. In addition, the buildings nearest Sterling Street (Numbers 34 and 35) are now 225 feet apart - an increase of 55 feet from the 170 feet on the first plan. Mr. Singer and his assistant, Ross Sublett, have reviewed the revised development proposal. (His comments are in the message on page 53.) He noted that the revised site plan "has made a real step forward in meeting the goal of establishing a greenway. The size and design looks much better in terms of meeting the standards we are hoping to achieve in this project." That said, however, they would prefer to have the developer widen the corridor to a minimum of 200 feet. To accomplish this, the developer would have to drop the east one -half or all of building 42. Wetlands and Stream The developer had the wetlands on the site delineated by a trained wetland professional. The watershed district has classified these wetlands as Type II wetlands. The existing city wetland and stream protection ordinance requires the developer to protect much of the stream and wetland corridor on the site. Maplewood's wetland protection ordinance requires a 50- foot -wide no- disturb buffer around the wetlands on the property. The wetland ordinance also requires at least a 50 -foot- wide rio- disturb buffer area along both sides of the stream (as measured from the top bank of the stream) and the building foundations must be at least 60 feet from these wetlands and from the stream. As such, the city does not usually allow any ground disturbance, including grading, within the buffer area. However, Section 9- 196(h)(2) of the city code allows a contractor or owner to alter a buffer area where the watershed district has approved a permit for the project. In addition, Sections 9 -196 (d)(1)(b) & (d) of the code give two examples of exemptions to Maplewood's wetland protection ordinance. These include the construction or maintenance of public drainage facilities, sedimentation ponds or erosion control facilities or where the city council waives these requirements for the construction of utilities or trails. The city code goes on to say that the city may only allow the construction of utilities through buffers where there is no other practical alternative and that the city shall require the owner or contractor to replant the disturbed areas with appropriate native vegetation after construction ends. 3 The proposed grading plan shows grading in several parts of the 50- foot -wide buffer. These areas are near the rear of buildings 4 -7, 22 & 23, 35 & 36 and 42. Most of the proposed grading in the buffer area is to accommodate the proposed storm water pond near buildings 20 -24 and the utilities (storm sewer, sanitary sewer and water mains) to serve the development. As I noted above, Section 9- 196(d)(1)(b) of the city code allows utilities in the wetland buffer areas. The contractor should place the silt fence and temporary construction fencing so they protect the buffer areas during all construction. As I noted above, existing city ordinances will protect the immediate area along the stream and around the wetlands from development. There has been much interest from city staff, the neighbors and the RamseyAfVashington Metro Watershed District in increasing the size of the protected area along the stream and wetlands. Using the Greenways grant from the DNR, while matching the state dollars with city open space, money, (as is required) to buy through negotiation or through condemnation additional area along the stream (to provide additional wetland and stream protection) are options the city should consider toward this goal. Park Issues I had Bruce Anderson, the Maplewood Parks and Recreation Director, review the revised development plans. His comments are in the memo on page 51. Mr. Anderson supports the revised development plan as it lowers: the project density, it will increase the public open space on the site and that it should be "a positive project for the city, abutting property owners and for long- term park purposes." With the revised plans, the developer has agreed that the city should own the property along the stream and pipelines for the benefit of the public. The city could acquire this land through negotiated purchase or through condemnation. To have fewer housing units on the site while increasing the width of the pudic corridor, staff has negotiated with the developer to pay him up to 340,000 from city open space funds and with the DNR Greenways money. The city would then own about 8.8 acres of property through the center of the site so it would be available for all to use and enjoy. (This purchase, if approved, would leave about $140,000 in the city open space fund.) Trails and Sidewalks Mr. Anderson also noted in his memo that the developer is not proposing to build any trails with the development. He notes that the city will be receiving park dedication funds that the city will use for the construction of the trail through the site. The city has been planning for a north /south trail corridor to go through this part of Maplewood through this site. This trail is to eventually connect the Maplewood Nature Center with the Priory open space to the north. The developer, however, has not shown any trails within the site. Mr. Anderson recommends that the city install a trail along the creek corridor in the property that the city would own. However, Mr. Anderson wars to ensure that the developer provide an internal trail system that would connect the west and east sides of the proposed development (including a bridge over Beaver Creek). The developer's plans do not show any walking paths or sidewalks within the development. However, the Maplewood Parks, Open Space and Trail System Plan that the city adopted in 1999 identified the natural corridor along the stream on this site as the location of a park trail. This trail would connect Stillwater Road on the south with the open space(s) north of Maryland Avenue. The Implementation Plan - of the 1999 Parks Plan identified this trail segment as the highest priority trail 4 to build of those the city identified for the trail system. That is, the city should make the building of this trail its top priority when discussing the building of trails or when reviewing development proposals for this site. To be consistent with the adopted Parks Plan, the city should build this trail. Section 9- 196(e)(2) of the city code, however, states that a trail within a wetland or stream buffer "must not be of impervious surface." As such, any trail within the buffers on this site must be constructed of wood chips or another material that is not impervious. Any trail construction on the site will need to be coordinated with the project utility construction. The responsibility of the developer would be to install 8- foot -wide connecting trails from the city trail in the center of the site to the east and to the west to connect the respective sides of the development with. each other. To accomplish these connections, the city should require several things. First, the city should require the developer to install! 8 foot -wide trails on top of or near the proposed storm sewer pipes between buildings 9 and 10 and between buildings 22 and 23. Secondly, require the developer to install a trail bridge or crossing over the stream that would allow people to easily cross from one to the other. These links will give the new residents in the development access to the trail corridor and to each other. The developer could have the contractor install the trail over the water main to help provide and maintain a clear access to the water main. To prevent any confusion about ownership and property rights for trails„ the county recomme that the city have the developer locate the trail in a right- of-way or within a conservation easement on the plat. All the trails within the development should be public and for all to use, not just for those living in the development. In addition to the above -noted trails, the city should require a sidewalk along the south side of Maryland Avenue between Sterling Street and the east driveway of Rosewood Estates. This sidewalk would give the residents of Rosewood Estates and the new residents on Maryland Avenue a place to walk off the street while going to and from the trails north of Maryland Avenue and to the new trail along the stream. For paved off - street paths, Maplewood requires 8- foot -wide bituminous paths (when not in a buffer area) centered in a right -of -way that is at least 10 feet wider than the trail. As such, the trailway easement for the trail between Lots 9 and 10 and between lots 22 and 23 needs to be at least 18 feet wide to meet this code requirement. The developer should build a fence on both sides of the paved trails within this plat. The city should require the developer to install the sidewalks, trails and fences with the streets and driveways before final plat approval. This is to ensure that the lot buyers know that the trail is there. Zoning, Land Use and Comprehensive Plans The city intends areas designated in the land use plan as residential medium density (RIVI ) as areas for town houses or apartments of up to 6 units per gross acre. (See the land use plan map on page 27.) For areas the city has zoned multiple- family residential (R -3), the city allows a mix of housing types including double dwellings, town houses and apartments. The proposed development plan is consistent with the density allowed by the comprehensive plan and with the zoning designation for the property. Specifically, the 148 units on the 27 -acre site means there would be 5.48 units per gross acre. This proposal would meet the density standards outlined in the Maplewood Comprehensive Plan for this site. In addition, the proposed development density would be consistent with the density 5 standards recommended by the Metropolitan Council for housing in first -ring suburbs. This is a good site for a mix of housing styles and densities. It is on a major collector street (Maryland Avenue) and on an arterial street (Lakewood Drive) and is near open space. With a proposal such as this, the city must balance the interests and rights of the property owner to develop his property with the city's ordinances, development standards and Maplewood's Comprehensive Plan. The proposed plan (dated April 30, 2001) balances the land owner's rights to use and develop the property versus the city interests in preserving the stream corridor. Conditional Use Permit The applicant has applied for a conditional use permit (CUP) for a planned unit development PUD) for the 148 -unit housing development. They are requesting the CUP for the PUD because Section 36- 566(a) of the city code (the shoreland district regulations) require a PUD for developments with buildings with more than four units. In this case, the site is in the shoreland zone of Beaver Lake and would have a mix of housing with 40 single- family detached townhomes and 108 rental units in 12 8-unit and 3 4-unit buildings. In addition, having a PUD gives the city and developer a chance to be more flexible with site design and development details than the standard zoning requirements would normally allow. The developer intends to sell each of the detached townhomes. As proposed, the 148 dwelling units would be on about 27 acres for an overall project density of 5.48 units per acre. For a comparison, the comprehensive plan allows developments with single dwellings to have up to 4.1 units per gross acre. As such, on a 27 -acre site, there could be up to 110 single - family homes. Shoreland District Regulations As I noted earlier, most of this site is in the shoreland district of Beaver Lake. Maplewood adopted the shoreland district regulations, under the guidance of the DNR, in 1996. The code says that the shoreland district "is to provide specific regulations to protect the city's shorelands. It is in the public's best interest to provide for the wise subdivision, use and development of shorelands." The objectives of the shoreland code are: 1. Protect, preserve and enhance the quality of surface waters. 2. Protect the natural environment and visual appeal of shorelands. 3. Protect the general health, safety and welfare of city residents. As such, there are several shoreland ordinance regulations that apply to this request (including the requirement that the city approve a CUP for a PUD). These include open space requirements, the maximum building height, vegetation preservation and screening requirements. Specifically, the shoreland code requires the following: at least fifty (50) percent of project area remain as open space; that the buildings have a maximum height of 25 feet (unless the city approves taller structures); that the developer minimizes the loss or removal of natural vegetation; the applicant to prepare a storm water management plan for the proposal; and that the developer design the structures to reduce their visibility from the lake. Specifically, Section 36- 574(e)(4) of the code says "This design shall use vegetation, topography, increased setbacks, color or other means. The city may additional vegetation to help screen these facilities." The proposed project plans say that the development will have 68 percent open space. The applicant has not provided any building or landscaping plans, so staff cannot yet determine if the plans will meet the maximum height and screening requirements noted above. The applicant's engineer has submitted a grading plan with calculations that the city engineer will review for consistency with city standards. Meeting all city and other agency standards should be a requirement of the conditional use permit and the design approval. Site Plan Changes Stream Corridor and Wetland Buffers As I noted above, the city wetland and stream protection ordinance requires the developer to protect much of the stream and wetland corridor on the site. Maplewood's wetland protection ordinance requires a 50- foot -wide no- disturb buffer around the wetlands on the property. The wetland ordinance also requires at least a 50 -foot -wide no- disturb buffer area along both sides of the stream (as measured from the top of the stream banks) to help protect it from the effects of the proposed development. As I also noted above, the revised plans (dated April 30, 2001) show a wider corridor along the stream and around the wetlands on the site than the earlier proposal. This revised plan should provide the stream and wetlands with more protection from the development and human impacts. Section 9- 196(h)(5) of the city wetland protection ordinance says "the city may require a variable buffer width to protect adjacent habitats that the city determines is valuable to the wetland, stream, wildlife or vegetation." In addition, Section 36- 571(b) of the shoreland ordinance has special conditions about conditional use permits in shorelands. Specifically, Section 36- 571(b)(2) states the city may include a condition about the "limitation on removing the natural vegetation or requiring the planting of additional vegetation." The city could use both of these code sections as a basis to require the developer to revise the proposed plans to protect more of the stream buffer and vegetation on the site. North Side (along Maryland Avenue) The revised development plans now show a driveway parallel to Maryland Avenue to provide access to the homes on the south side of the street. This revision was suggested by Mr. Soler of Ramsey County. The developer, however, will need to revise the proposed driveway to meet city setback and construction standards. Tot Lot The applicant has not proposed any play or recreational facilities with the development. The city council may want to consider requiring the developer to furnish and install playground or other 7 outside recreational equipment for the west side of the development. Possible sites for this facility would be north of building 49 or north of building 51. The area near Sterling Street may use the city facilities at Geranium Park for their neighborhood recreational needs. As such, there is no need for additional play equipment for the eastern part of the development. Property Values The Ramsey County Assessor's Office has told us in the past that multiple dwellings adjacent to single dwellings are not a cause for a negative effect on property values. If properly maintained and kept up,,, this development should not be detrimental to the neighborhood. The required annual review of the conditional use permit is a built -in safeguard to ensure that the city council will regularly review this development. Front and Rear -Yard Setbacks As proposed, with the lot sizes, layouts and site topography, the developer has shown a variety of building locations on the proposed grading plan. The proposed front -yard setbacks listed on page 13 of the application booklet (page 49) do not meet the standard setbacks the city usually requires in the R -3 zoning district. (Typically, 30 to 35 feet from the front property line.) Having a variety of setbacks in this development will allow for less mass grading and more individual town house styles. Off- Street Parking Standards The city code requires the developer to provide at least 296 off - street parking spaces (two for each unit) in this development. The developer noted on page 13 of their project application book that they would be providing at least 442 parking spaces (including garages) within the site. This number exceeds the minimum city requirement and should be enough parking for the residents and their guests. Street and Easement vacations Mr. Emmerich has asked the city to vacate all the unused street right -of -ways and easements within the project area. (See the map on page 32). The developer will be dedicating new streets and easements with the final plat(s). However, for the city to vacate aright -of -way or easement, the council must find that there is no public interest in keeping the right -of -way or easement. Preliminary Plat The proposed development and preliminary plat with 148 units meets the city's density requirements for medium - density residential development. Having a lot under each detached town house unit will allow the developer to sell each unit individually. Drainage and Watershed District Most of the site drains to the existing stream in the center of the property. This stream runs to the south to an existing city ponding area on the east side of Lakewood Drive and then into Beaver Lake. The developer's engineer told me that by using the proposed ponds as storm water detention facilities, the development will not increase the rate of storm water runoff from the site. That is, the runoff leaving the site will be at or below current levels. 8 The Ramsey/Washington Metro Watershed District has done a preliminary review of the proposed project plans. Cliff Aichinger of the watershed district put his comments about the revised plans in the memo on page 54. As Mr. Aichinger notes, "although I am still disappointed in the size of the corridor provided, I believe it reflects consideration for many of our original concerns." He notes the following points: The district would like to see any disturbed areas within the corridor be restored with a native seed mix approved by our district biologist. The developer should also commit to a three year maintenance program for the restored areas to insure their establishment. Some commitment by the developer to planting of native trees and shrubs in the corridor to provide some screening of the development would also add value to the corridor and to the future trail. It also is important to remember that the applicant or the contractor must get a permit from the watershed district before starting grading or construction. That is, the watershed district will have to be satisfied that the developer's plans will meet all watershed district standards, including the types of plantings used for restoration and providing adequate protection to the stream, wetlands and their buffer areas, Public Utilities There are sanitary sewer and water in Maryland Avenue and in Sterling Street to serve the proposed development. The developer will need to extend the water main between the west and east sides of the proposed development to connect and loop the water system. The Saint Paul Water Utility will need to approve the water plan. I had Chris Caveft and Chuck AN of the city engineering staff and Ed Nadeu, the city sewer foreman, review the proposed plans. They noted that the existing sanitary sewer line that runs through the site near the stream is difficult to maintain and may need repairs. They believe there is an opportunity to work with the developer to design new sewer lines that will serve the needs of the development and that will better serve the city as a whole. Trees As proposed, the applicant's contractor would grade much of the site to create the street right -of- ways, driveways, the proposed ponding areas and the building pads. This grading would disturb about 18 acres of the 27 -acre site while preserving many of the slopes and some of the large trees on the site, especially near the stream and pipeline. (See the proposed grading plan on page 34.) The applicant, however, has not yet prepared a tree plan for the property. Before grading the site, the city should require the developer to submit a detailed tree plan to staff for approval. Maplewood's tree ordinance requires there be at least ten trees per gross acre on the site after grading. For this site, the ordinance requires that at least 270 large trees remain. if the developer cannot keep that many large trees, the ordinance requires him to plant replacement trees.. This would be up to a maximum of 10 trees per gross acre so there are at least 270 trees on the site. 9 Fire Department Review On- Street Parking Standards The applicant is proposing private driveways within the PUD with widths from 20 feet to 28 feet in the development. I had the Fire Chief and Fire Marshall review the proposed driveways and their widths. According to Article 9, Section 902 of the Uniform Fire Code, all fire access roads shall have an unobstructed width of not less than 20 feet. As such, all the streets and driveways in this development must be at least 20 feet wide with no parking on either side of the street. If the developer or the city wants to allow parking on one side of the driveways, then they must be at least 28 feet wide. Any driveway that is less than 28 -feet wide must be posted for no parking on both sides.. Driveway Design Steve Lukin, the Maplewood Fire Chief, reviewed the proposed site plan. His comments are in the memo on page 50. He had several concerns about the driveway designs and connections for the west one -half of the proposed site. Mr. Lukin is recommending that the city require the developer to make more driveway connections between the driveway for the detached town houses and those for the apartment buildings. l have shown these additional driveway connections on the map on page 33. Mr. Lukin wants these additional driveway connections to ensure the fire and other emergency vehicles can have adequate access to all parts of this site. CONCLUSION The proposed revised project plans, if built, will provide the .city with additional housing in two styles not common in Maplewood. While many of the neighbors would prefer no or little development of the property, the property owner has the right to reasonably develop and use his land.. The current proposal provides good protection for the stream and wetlands on the site while giving the owner the opportunity to develop the site. This balance is something the city should strive for with every development. 10 RECOMMENDATIONS A. Approve the resolution starting on page 55. This resolution approves a conditional use permit for a planned unit development for the Beaver Lake Townhome development on the south side of Maryland Avenue between Sterling Street and Lakewood Drive. The city bases this approval on the findings required by code. (Refer to the resolution for the specific findings.) Approval is subject to the following conditions: 1. All construction shall follow the plans date - stamped April 30, 2001 except where the city requires changes. Such changes shall include: a. Revising the grading and site plans to show: 1) ° - - , No grading or ground disturbance in the park dedication area and in the wetland and stream buffer areas exempt: a) As allowed by the watershed district. b) For the utilities and trails. 2) The required trails and sidewalks. 3) Revised storm water pond locations and designs as suggested or required by the watershed district or city engineer. The ponds shall meet the city's NURP pond ordinance standards. 4) At least fifty (50) percent of project area (13.5 acres) remaining as open space. 5) The developer minimizing the loss or removal of natural vegetation including keeping and protecting the grove of coniferous trees (pines) (an area of natural significance) that is in and near the south side of the stream corridor near the rear of proposed buildings 26 -34. 6) Changes to the private roadway parallel to Maryland Avenue that is to provide access to the proposed homes on the south side of Maryland Avenue. This private roadway shall be: a) Set back at least 15 feet from the Maryland Avenue right -of -way. b) At least 20 feet wide. c) Posted for no parking on both sides. 7) Additional 20- foot -wide driveways that connect the: a) Driveway west of building Number 44 to the private driveway near buildings 26 and 27. b) Driveway between buildings 52 and 54 to the private driveway in front of building 11. c) Driveway south of building 54 to the private driveway in front of building 15. These driveway changes shall be subject to the approval of the Fire Chief. 11 8) All driveways at least 20 feet wide. If the developer wants to have parking on one side of a driveway, then that driveway must be at least 28 feet wide. 9) All parking stalls with a width of at least 9.5 feet and a length of at least 18 feet. b. The developer deeding the area labeled "Park Dedication" on the plans to the City of Maplewood. This dedication is to help protect the most sensitive natural features on the site and would protect this part of the site from building, fences, mowing, cutting, filling, grading, dumping or other ground disturbances. This dedication also would help ensure the natural linear or corridor aspect of the site (primarily around the stream) would remain as it is now. The Parks and Recreation Director shall approve the land for area(s) for dedication to the city. The city may use the Greenways grant from the DNR, while matching the state dollars with city open space money, (as is required) to buy the protected area along the stream and wetlands labeled as Park Dedication on the plan dated April 30, 2001. The city council may approve major changes to the plans. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3.* Have the city engineer approve final construction and engineering plans. These plans shall: a. include grading, utility, drainage, erosion control, streets, trails, sidewalks, tree, driveway and parking lot plans. b. Show no grading or ground disturbance (except where utilities or trails are installed) in the: 1) Required wetland and stream buffer areas. 2) Park Dedication area. This land will be for city park and open space purposes. The developer and contractors shall protect the park dedication area, including the grove of coniferous trees (pines) (an area of natural significance) that is in and near the south side of the stream corridor, from encroachment from equipment, grading or filling. City- required trails are allowed in the buffer and park dedication areas. c. Include a storm water management plan for the proposal. d. Include a coordinated plan with the public works department for the design and installation of the sanitary sewer lines or for the repair or realignment of the existing sanitary sewer line that runs through the site. 4. The design of the ponds shall meet Maplewood's NURP pond ordinance standards and shall be subject to the approval of the city engineer. The developer shall be responsible for getting any needed off -site pond and drainage easements. 12 5. The developer or contractor shall: a. Complete all grading for the site drainage and the ponds, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Install permanent signs around the edge of the wetland buffer easements. These signs shall mark the edge of the easements and shall state there shall be no mowing, vegetation cutting, filling or dumping. d. Install survey monuments along the wetland boundaries. e. Remove any debris, junk or fill from the wetlands, stream corridor, park dedication area and site. f. Furnish and install a tot -lot or playground near buildings 49 or 51 on the western part of the development, if required by the city council. The Parks and Recreation Director shall approve the plans for this facility. g. Install a 5- foot -wide concrete sidewalk along the south side of Maryland Avenue between Sterling Street and the east driveway of Rosewood Estates to the west of the site. The developer's engineer shall show this sidewalk on the grading and construction plans. The city engineer shall approve the details of these plans. h. Construct an eight- foot -wide paved public walkway and two -rail split -rail fencing in the following locations: 1) From the private drive in the west side of the site between Lots 9 and 10 to near the stream in the center of the site. 2) From the private drive in the east side of the site, between Lots 24 and 25 to near the stream in the center of the site. The trail must have a surface that is not impervious when trail is in a wetland or stream buffer area. The developer's engineer shall design the trails to follow the existing property contours and proposed utility corridors to save as many trees as possible and to minimize the amount of grading necessary to install the trails. i. Restore all disturbed areas within the stream corridor and park dedication areas with a native seed mix approved by the watershed district and by the city engineer. V The developer shall give the city wetland easements over the wetlands and the stream. The easements shall cover the wetlands and any land within 50 feet surrounding a wetland. The easements also shall cover the stream and any land within 50 feet of the top of the stream bank. These easements shall prohibit any building, mowing, cutting, filling or dumping within fifty feet of the wetland and the stream or within the wetland itself. The purpose of this easement is to protect the water quality of the wetlands and the stream from fertilizer and to protect the wetland and stream habitat from encroachment. 13 7. The approved setbacks for the principal structures in the Beaver Lake Townhome PUD shall be: a. Front -yard setback (from a private driveway): minimum - 20 feet, maximum - 35 feet b. Front -yard setback (public side street): minimum - 25 feet, maximum - 35 feet c. Rear -yard setback: none d. Side -yard setback (town houses): minimum - 5 feet to a property line and 10 feet minimum between buildings e. Side yard setbacks (apartments): 20 feet minimum between buildings 8. This approval does not include the design approval for the townhomes or for the apartments. The project design plans, including architectural, site, tree and landscaping plans, shall be subject to review and approval of the community design review board CDRB). The projects shall be subject to the following conditions: a. Meeting all conditions and changes as required by the city council. b. The buildings shall have a maximum height of 25 feet (unless the city council approves taller structures). c. The developer shall design the structures to reduce their visibility from the lake. This shall include using vegetation, topography, increased setbacks, color or other means to accomplish the screening. The city may require additional vegetation to help screen these facilities. d. For the driveways: 1) Minimum width - 20 feet. 2) Maximum width - 28 feet. 3) Al! driveways less than 28 feet in width shall be posted for "No Parking" on both sides. Driveways at least 28 feet wide may have parking on one side and shall be posted for no parking on one side. e. Showing all changes required by the city as part of the conditional use permit for the planned unit development (PUD). 9. The city shall not issue any building permits for construction on an outlot (per city code requirements). The developer must record a final plat to create buildable lots for any outlot in the preliminary plat before the city will issue a building permit. 10. The developer or builder will pay the city Park Access Charges (PAC fees) for each housing unit at the time of the building permit for each housing unit. 11. The city council shall review this permit in one year. 14 B. Approve the resolution starting on page 60. This resolution vacates parts of the unused Magnolia Avenue and Sterling Street lying west of Lakewood Drive and south of Maryland Avenue in the Beaver Lake Townhomes PUD. It is in the public interest to vacate these right -of -ways for the following reasons: 1. The adjacent properties have adequate street access. 2. These right -of -ways are not needed for the public purpose of street construction. 3. The developer will be dedicating new right -of -ways with the final plat for the project. C. Approve the resolution on page 62. This resolution vacates the unused drainage and utility easements lying east of Lakewood Drive, west of Sterling Street and south of Maryland Avenue in the Beaver Lake Townhomes PUD. It is in the public interest to vacate these easements for the following reasons: 1. The adjacent properties have adequate street and utility access. 2. These easements are not needed for their original public purposes. 3. The developer will be dedicating new easements with the final plat for the project. D. Approve the Beaver Lake Townhomes preliminary plat (received by the city on April 30, 2001). The developer shall complete the following before the city council approves the final plat: 1. Sign an agreement with the city that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Have Excel Energy install Group v rate street lights in at least 15 locations - primarily at street and driveway intersections and street or driveway curves. The exact style and location shall be subject to the city engineer's approval. d. Pay the city for the cost of traffic- control, street identification and no parking signs. e. Provide all required and necessary easements. f. Cap, seal and abandon any wells that may be on the site, subject to Minnesota rules and guidelines. g. Complete and replace as necessary all the curb and gutter on Sterling Street and on Maryland Avenue. This is to replace the existing driveways and driveway aprons on these streets. This shall include the repair of the pavement and the restoration and sodding the boulevards. h. For the trails and sidewalks, complete the following: 1) Construct an eight- foot -wide paved public walkway and two -rail split -rail fencing in the following locations: a. From the private drive in the west side of the site between Lots 9 and 10 to near the stream in the center of the site. 15 b. From the private drive in the east side of the site, between Lots 22 and 23 to near the stream. All trails between lots shall be in an 18- foot -wide trailway or pedestrian way or in easement areas. 2) The developer also shall build a five - foot -wide sidewalk along the south side of Maryland Avenue between Sterling Street and the east driveway of Rosewood Estates. 3) The developer shall install a two -rail split -rail fence on both sides of each trail and posts at the end of the trails to prevent motorized vehicles from using the trail. 4) The developer shall build the trails, sidewalks and fencing with the driveways and streets and before the city approves a final plat. 5) The city engineer must approve these plans. i. Install permanent signs around the edge of the wetland and stream buffer easements. These signs shall mark the edge of the easements and shall state there shall be no mowing, vegetation cutting, filling, grading or dumping beyond this point. City staff shall approve the sign design and location before the contractor installs them. The developer or contractor shall install these signs before the city issues building permits in this plat. j. Install survey monuments along the wetland boundaries. k. Install survey monuments and signs along the edges of the area labeled "Park Dedication."" These signs shall explain that the area beyond the signs is a public park area and that there shall be no building, fences, mowing, cutting, filling, dumping or other ground disturbance in that area. The developer or contractor shall install these signs before the city issues building permits in this plat. I. Install signs where the driveways for the apartments and for the town houses intersect the public streets indicating that they are private driveways. 2.* Have the city engineer approve final construction and engineering plans. These plans shall include grading, utility, drainage, erosion control, tree, trail, sidewalk, driveway and street plans. The plans shall meet the following conditions: a. The erosion control plans shall be consistent with the city code. b. The grading plan shall show: 1) The proposed building pad elevation and contour information for each building site. The lot sines on this plan shall follow the approved preliminary plat. 2) Contour information for all the land that the construction will disturb. 3) Building pads that reduce the grading on site where the developer can save large trees. 4) The street, driveway and trail grades as allowed by the city engineer. 16 5) All proposed slopes on the construction plans. The city engineer shall approve the plans, specifications and management practices for any slopes steeper than 3:1. On slopes steeper than 3:1, the developer shall prepare and implement a stabilization and planting plan. These slopes shall be protected with wood fiber blanket, be seeded with a no- maintenance vegetation and be stabilized before the city approves the final plat. 6) All retaining walls on the plans. Any retaining walls taller than four feet require a building permit from the city. The developer shall install a protective rail or fence on top of any retaining wall that is taller than four feet. 7) Sedimentation basins or ponds as required by the watershed board or by the city engineer. 8) No grading beyond the plat boundary without temporary grading easements from the affected property owner(s). 9) A minimum of a 10- foot -wide, 10:1 bench below the normal water level (NWL) of any pond designed to be a wet pond. The depth of the pond below the NWL shall not exceed four feet. 10) Additional information for the property south of the project site. This shall include elevations of the existing ditch, culverts and catch basins and enough information about the storm water flow path from the proposed ponds. 1 .1) Emergency overflows between Lots 9 and 10, Lots 22 and 23 and south of proposed building 42 (out of the ponds). The overflow swales shall be protected with permanent soil - stabilization blankets. 12) Restoration in the stream corridor and park dedication area being done with native seed mix or vegetation as approved by the city engineer and by the watershed district. C.* The tree plan shall: 1) Be approved by the city engineer before site grading or final plat approval. 2) Show where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. 3) Shoves the size, species and location of the replacement and screening trees. The deciduous trees shall be at least two and one half (2 %2) inches in diameter and shall be a mix of red and white oaks, ash, lindens, sugar maples or other native species. The coniferous trees shall be at yeast eight (8) feet tall and shall be a mix of Austrian pine and other species. 4) Show no tree removal in the buffer zones, park dedication areas or beyond the approved grading and tree limits. 5) Include for city staff a detailed tree planting plan and material list. 6) Group the new trees together. These planting areas shall be: 17 a) near the ponding areas b) on the slopes c) along the trails d) along the east side of Lakewood Drive to screen the proposed buildings from Beaver Lake e) along the south side of the site (west of Sterling Street) to screen the development from the existing house to the south The developer may use the tree groupings to separate the different types of residences. 7) Stow the planting of at least 270 trees after the site grading is done. d. - The street, trail, sidewalk and utility plans shall show: 1) An eight- foot -wide paved public walkway and two -rail split -rail fencing in the following locations: a. From the private drive in the west side of the site between Lots 9 and 10 to near the stream in the center of the site. b. From the private drive in the east side of the site, between Lots 22 and 23 to near the stream. The parks and recreation director shall approve their locations and design. 2) The public streets and driveways shall be a 9 -ton design with a maximum street grade of eight percent and the maximum street grade within 75 feet of all intersections at two percent. 3) All the streets, parking areas and driveways with continuous concrete curb and gutter except where the city engineer decides that it is not needed for drainage purposes. 4) The removal of the unused driveways and driveway aprons and the completion of the curb and gutter on Sterling Street and on Maryland Avenue, the repair or replacement of the trait/ pavement and the restoration and sodding of the boulevards. 5) The coordination of the water main locations, alignments and sizing with the standards and requirements of the Saint Paul Regional Water Services SPRWS). Fire flow requirements and hydrant locations shall be verified with the Maplewood Fire Department. 6). All utility excavations located within the proposed right -of -ways or within easements. The developer shall acquire easements for all utilities that would be outside the project area. 7) The plan and profiles of the proposed utilities. 8) Details of the ponds and the pond outlets. The outlets shall be protected to prevent erosion. 18 9) A coordinated sewer realignment and reconstruction plan. The city engineer must approve the sanitary sewer realignment plans. 10) A five - foot -wide concrete sidewalk along the south side of Maryland Avenue between Sterling Street and the east driveway of Rosewood Estates. e. The drainage plan shall ensure that there is no increase in the rate of storm water run- off leaving the site above the current (predevelopment) levels. The developer's engineer shall: 1) Verify inlet and pipe capacities. 2) Have the city engineer verify the drainage design calculations. 3. Pay the costs related to the engineering department's review of the construction plans. 4. Change the plat as follows: a. Show drainage and utility easements along all property lines on the final plat. These easements shall be ten feet wide along the front and rear property lines and five feet wide along the side property lines. b. Show the wetland boundaries on the final plat as approved by,the watershed district. c. Show the park dedication boundary and area on the final plat. d. Make as many of the property lines as is reasonably possible radial to the cul -de -sacs or perpendicular to the driveways and street right -of -ways. e. Show street names for the driveways as follows: 1) The private driveway in the west one -half of the site shall be called "Beaver Creek Parkway." 2) The private driveway in the east one -half of the site shall be called "Beaver Creek Tra i lway." 3) The private driveway parallel to Maryland Avenue shall be called "Beaver Creek Lane." f. Show the existing pipelines and pipeline easements on the final plat. g. If necessary, increase the lot widths for the lots next to the pipeline to ensure that the building pads will be at least 100 feet away from the pipeline. (code requirement) ho Label the common areas as outlots. i. Show the trails in publicly -owned property or easements. 5. Secure and provide all required easements for the development. These shall include: a. Any off -site drainage and utility easements. 19 b. Wetland and stream easements over the wetlands and any land within 50 feet surrounding a wetland and a stream. The easement shall prohibit any building or structures within 50 feet of the wetland or stream or any mowing, cutting, filling, grading or dumping within 50 feet of the stream, wetland or within the wetland itself. c. A stream buffer easement that is at least 50 feet wide on each side of the stream that crosses the site. The easement shall prohibit any building, structures or any mowing, filling, cutting, grading or dumping within 50 feet of the ordinary high water mark OHWM) of the stream. The purpose of these easements is to protect the water quality of the stream and wetlands from fertilizer and runoff. They also are to protect the stream and wetland habitat from encroachment. d. Any easements the City nos for the realignment of the sanitary sewer through the site. 6. Sign a developer's agreement with the city that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Provide for the repair of Maryland Avenue and Sterling Street (street, curb and gutter and boulevard) after the developer connects to the public utilities and builds the driveways. d. Work with the city as necessary for the realignment of the sanitary sewer through the site. This sewer project also will require an assessment agreement between the developer and the city to compensate the city for the benefit the developer receives from the city sewer construction. 7. Record the following with the final plat: a. All homeowners' association documents. b. A covenant or deed restriction that prohibits any additional driveways (besides the one new driveway shown on the project plans) from going onto Lakewood Drive and onto Maryland Avenue., c. A deed restriction prohibiting the construction of a dwelling or its attachments within 100 feet of the Williams Brothers pipeline. This affects Lots 1 through 3, Lots 19 through 24 and buildings. 41 and 42 of the proposed preliminary plan the city received on April 30, 2001. The developer also shall notify the purchasers of the pipeline location. d. A deed dedicating a 100 - foot -wide (50 feet from the top of each stream bank). stream buffer easement for the stream that crosses the site. 20 e. Deeds dedicating the necessary stream and wetland buffer easements surrounding the stream and the wetlands. f. A covenant or deed restriction that prohibits any further subdivision or splitting of the lots or parcels in the plat that would create additional building sites unless approved by the city council. g. A deed that transfers the ownership of the park dedication area to Maplewood. The applicant shall submit the language for these dedications and restrictions to the city for approval before recording. 8. Submit the homeowners' association bylaws and rules to the Director of Community Development These are to assure that there will be . one responsible party for the maintenance of the private utilities, driveways and structures. 9. Show the wetland boundaries on the plat as approved by the watershed district. A trained and qualified person must delineate the wetlands. This person shall prepare a wetland delineation report. The developer shall submit this wetland information to the Watershed District office. The Watershed District must approve this information before the city approves a final plat. If needed, the developer shall change the plat to meet wetland regulations. 10. The developer shall complete all grading for public improvements and overall site drainage. The city engineer shall include in the developer's agreement any grading that the developer or contractor has not completed before final plat approval. 11.. Obtain a permit from the Ramsey- Washington Metro Watershed District for grading. If the developer decides to final plat part of the preliminary plat, the director of community development may waive any conditions that do not apply to the final plat. The developer must complete these conditions before the city issues a grading permit or approves the final plat. E. Adopt the resolution on page 64. This resolution is for the on- street parking standards and no ors- street parking requirements for the Beaver Lake Townhomes PUD south of Maryland Avenue between Sterling Street and Lakewood Drive. F. Authorize city staff to spend up to $240,000 of city open space funds for the purchase of about 8.8 acres of the Beaver Lake Townhome site shown as park dedication. This purchase is subject to the: 1. City council approving the PUD, street vacations and preliminary plat for the proposal. 2. Developer recording the final plat for the project that shows the park dedication area. 3. Minnesota Department of Natural Resources (DNR) approving the use of the $100,000 matching grant money from the Greenways program for this site with the proposed plan. 21 CITIZENS' COMMENTS surveyed the owners of the 65 properties within 350 feet of this site about the first proposal and received 15 written replies. Those who wrote had several concerns about the original proposal. have summarized their issues with that plan as follows: 1. Possible effects of storm water run -off and drainage (potential for flooding). 2. The effects on the wildlife. 3. The proposed plans have too many homes. Perhaps half as many units would be more acceptable. 4. Adding a driveway onto Lakewood Drive is dangerous. 5. Can the existing lift station on Lakewood Drive handle the additional sewage flow? 6. There would be too much traffic and noise. 7. Keep it as park or open space. It is our hope that this or any other development will not take place. 8. It will ruin the nature area and destroy the quiet. 9. The plan needs a wider comdor along the stream. 10. It will alter the character and economic value of adjacent properties. 11. Townhouses are OK but completely against apartments. 12. Some townhomesand /or some single dwellings, but not this number (of units). Also see the letters on pages 38 through 42 and the petition on pages 45 through 48. I also received several telephone calls from nearby residents about the original proposal. They expressed concerns about the loss of open space, the potential effects on the stream, corridor and wildlife, storm water drainage, the proposed housing mix (including rental units and town houses) and increased traffic. Staff did not do a neighborhood survey about the revised development proposal because of time constraints. We did, however, send a notice to the neighbors about the neighborhood meeting for Tuesday, May 8, 2001 and about the public hearing with the city council on Monday, May 14, 2001. 22 REFERENCE INFORMATION SITE DESCRIPTION Site size: 27 acres Existing land use: Undeveloped SURROUNDING LAND USES North: Rosewood Estates and Beaver Lake Manufactured Home Park across Maryland Avenue South: Douses on Lakewood! Drive and on Sterling Street and city ponding area West: Rosewood Estates and Ramsey County open space across Lakewood Drive East; Town houses and quad -homes across Sterling Street PLANNING Existing Land Use Plan designations: R -3(M) (medium density residential) Existing Zoning: R -3 (multiple - family residential) CRITERIA FOR APPROVAL Section 36- 442(a) states that the city council may approve a OUP, based on nine standards. Refer to the findings in the resolution on pages 55 through 59. Section 25 -70 of the city code requires that the CDRB make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. HOUSING POLICIES The land use plan has eleven general land use goals. Of these, three apply to this proposal. They are: minimize land planned for streets, minimize conflicts between land uses and provide many housing types. The land use plan also has several general development and residential development policies that relate to this project. They are: Transitions between distinctly differing types of land uses should not create a negative economic, social or physical impact on adjoining developments. 23 Include a variety of housing types for all types of residents,. regardless of age, ethnic, racial, cultural or socioeconomic background. A diversity of housing types should include apartments, town houses, manufactured homes, single - family housing, public- assisted housing and low -to- moderate- income housing, and rental and owner - occupied housing. Protect neighborhoods from encroachment or intrusion of incompatible land uses by adequate buffering and separation. The housing plan also has policies about housing diversity and quality that the city should consider with this development. They are: Promote a variety of housing types, costs and ownership options throughout the city. These are to meet the life -cycle needs of all income levels, those with special needs and nontraditional households. The city will continue to provide dispersed locations for a diversity of housing styles, types and price ranges through its land use plan. The .city's Long -term stability of its tax base depends upon its ability to attract and keep residents of all ages. To do so, the city must insure that a diverse mix of housing styles is available in each stage of the life cycle of housing needs. Application Date We received the complete application materials for this request on January 18, 2001. State law requires that the city take action within 60 days of receiving complete applications for a proposal. As such, the city council would have normally had to take action on the proposal by March 18, 2001. On March 12, 2001, the city council held a public hearing about this site. At this meeting, the applicant agreed to a time extension until May 14, 2001 for the city council. 24 kr /p: /sec25 /beavrplt. mem Attachments: 1. Location Map 2. Land Use Plan Map 3. Property Line /Zoning Map 4. Area Map 5. Area Map 6. Area Map 7. Proposed Public Vacations 8. Proposed Preliminary Plat dated 04 -30 -01 9. Proposed Grading Plan dated 04 -30 -01 10. City - Approved 1080 Development Plan - Beaver Lake Hills 11. Memo from Alan Singer (DNR) dated 02 -01 -01 12. 01 -25 -01 letter from Rhonda Peterson -Went 13. 01 =31 =01 letter -from Thor Nordwall 14. 01 -29 -01 memo from F. B. Klinkerfues 15. .03 -12 -01 City Council minutes 16. Neighborhood petition dated 04 -23 -01 17. Page 13 of developer's development data 18. 05 -01 -01 memo from Steve Lukin 19. 05 -02-01 memo from Bruce Anderson 20. 05 -02 -01 memo from Chuck AM 21. 05 -02 -02 comments from Ross Subleit (DNR) 22. 05 -03 -01 comments from Cliff Aichinger (Watershed District) 23. Conditional Use Permit for a Planned Unit Development Resolution 24. Street Right -of -Way Vacation Resolution 25. Easement Vacation Resolution 26. No Parking Resolution 27. Project Plans (separate attachments - including 11 x1 7s and full -size) 25 Attachment 1 AVE. 9 pVq AVE AWL laeRsa `s, R' J 4 4o Cr Cr a e AVE G• I ANTELOPE war vE a ," ac s tH 4 S W IIAWiliORNE AVi E, AVE AVE PL AIR AVE ui ewwo AvE AVE stn ST. nt, sr. AVE k4WM-IAM X& lk1ASAlSR Alt Lai 0 I i.aK4& DR 2 FdMecm DR i P e POW 7M OR 7 iAXIM HWA OR LOCATION MAP 26 4 N 1 y =. Colh i om or . i r im rr t '' ® o i ' lip _ Sri .. to I 4 loss r ILIA 1 r N L i i r -... ... 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This map is a compilation of LIMtTSP records and information from various stafe, county, and city offices, and other sources. 7 mss. ... -- -, .. -, _ ... .. . -. _. .: .- _ - ...... __ .' .. -. -. -.- _... .. -. .. ... ..... • .... .. - -_. ,. - -....- _._ ...- .. _._. ..... .,. ".__ '.'r .. - -_- .._... - ._ -. _._ .. ... _ ".L'.. - --_. AREA MAP 30 4 N Attach 5 V i•zY S l czz MARYLAND AVENUE _.. _ - - -- ............................... ----------...__.._..._...__._-- ROSEWOOD ESTATES 1 R y { ) dr-a 1 •- 5 r.K r> g•.' rz •• sir ` Y ? T ........................................... PROJECT SITE i ' ti 'f r xfr ^Y e I - W 1083 10$4 W . 1085 Sf "J.::f:.. •, _.. -te j O 1070 I LU W r 106.8 I f t 1060 1 L ERB galw4 S' j Limit on Liability: This document is not a legally Current Layers STRTXT; ROADS96 STRUCTURES96• WATER96' HALFSECL;fi N '' recorded map or survey and is not intended to be used as one. This map is a compilation of LIMlTSA; PARREG; LIMITSP records and information from various state, r.c and city offices, and other sources. y t, I AREA MAP 31 4 N Attachment 7 1 40 t I. MCI /l wrt /t — Z, r7AV R?2w s6'Is y tot R so. \ ' In T N. Q r o • t Zld ROS g h I!W 1 q QI oo • €: l f 1 IV tome ' to 4 er I N89'03'48 "f 5.16 Jj to o 1 A , ro O N.1 O J 1 c PUBLIC EASEMENT I 1 1 t o "w o .r 0 h 1 SW Cer. MCt /0 Ivw1 /4 WC 1s, MO. 1r17w So t:v i tett26a 2 S8 1 1 1 Sovtw tine i SCC 21 r7 1 1 1 r MC co .w Me7/4 Sec ?; r 1 Ig i n :.: •.:. Qv it VN I EAST ROSE AVENUE 1 0 1 0 GERANIUM AVENUE I I I I I ' It 1 I I i I I 1 I 1 1 , I 1 1 I 1 I I 1 1 I i I I I PROPOSED PUBLIC VACATIONS 32 4 N onnommommo PRELIMINARY CERTIFICATE OF SURVEY Attachment 8 PRELIMINA R Y PLA T LOCA MON OF BEAVER LAKE TO WNHOMES FOR CWHIC SC= z i AJE COMPANIES, INC. In The City Of Maplewood VICINITY PLAN Dwwr.4p AND A.*.' Comp ; Dryrio 1873 C-- /./ Alto—, AWN 33504 f.?Oj) M—fJ34 SLAftrM* AND Alod-off Low s.lvor orsivivror. I Colo /n.. 11 " C.Of pf'o, 0—v AA#bel Mm. 313.30 763) 712—Not CWRIWr JVNIWO .- 0- FWAL MIrCr ARCH: " pp A—. rOrAL LIA.IrS: , AS Avs1rr (UF*fS1ACRQ Js CNIS71140 WrOVOUS A*tA: 1.14F Ative P*OPOSCV thIPTN"OUS ARrA.• Y.St AC-, rAL 1AfPF&VM5 A#tA.- I. 85 Ac-& CMnW- A07P AWA ?.JJ Aen*PRO/DSLy cerm SPACC. 1#.A# A MrAl OffN SPACr & OWM AVU 10.J1 A— Jr IAIFPrWVYM SCIRrACT. 51X 9 OrC* SPACC. "it PARR OCOWA r**.- 8.88 Ao..# MA R YLA ND I A VEN Alt— PRIVATE F 41 40 1 1 30 38 37 1,90 rpm ROSEWO ESTATES r`:' ........................ ....... TIER 4I f4t j0 1{ ; 'i • ••• /•;, :, :;`" " *, _ j Ln Lo . EAST ROSE4AVENUE TIER 2TIERI VL it , ' , ! — — _ — _ _ — — 06r vz;T T . r i ; 1 e 7 '/ ' 368.07 34 XEJ 3 P.30 too L fop 2a 96 2 3Ap CQ GERANIUM r No 11.23 AVENUE r6 45 0 J A 0 so N r 7to f I Its 52 Lu I 1 _ - 4 10 *r Nee 73 r uif .., r 5 ILv L - - - - - - ----- -- ----- L - ---- ----- -- - - 14 ; • 0 53 Q 1 PRIVATE DRIVEWAY 15 I V LAWS 66 17 4 tAwrl T EJ A PRIVA DRfVEIrA Y PRIVATE DRIVEWAY SINGLE' rAA41LY TOWNHOME DETAIL a UNIT rOWNHOWE DETAIL J j W vt ug 041 zi 6yPOADkAqNOMA PROPOSED PRELIMINARY PLAT LOCATIONS FOR ADDITIONAL DRIVEWAY CONNECTIONS 4 33 Attachment 9 - PRELIMINARY GRADING, DRAINAGE, AND EROSION CONTROL PLAN OF Or ILOCArIM BEA VER LAKE TO WNHOMES FOR CWHIC=111 AJE COMPANIES INC. ftat 1. 60. In The Cit of Maplewood VICINITY PLAN 11 1 1 It F fA 7 TIER I it 1 I IJrr'A . r II 4 I t T 07411 55 It ircicl J " " y -3o -o( PROPOSED GRADING PLAN 34 I - - - --- ---, - - !--- -I -r-h I r - rAkr 71% t A 1.'L-xrr ry I I I J GERANIUM AVENUE i I 4 0 j. F I Attachment 10 i uu rra r ; rr r 1 I Xwe 9 1 w 1 0 ' fl dW a w C7a7N v r , i%IlY1Q %` Y SITE PLAN CITY- APPROVED 1980 DEVELOPMENT PLAN - BEAVER LAKE HILLS 4 N 35 Attachment 1 "t Of M1 t% Cn 0 NATUP February 1, 2001 Minnesota Department of Natural Resources Metro Region 1200 Wager Road St. Paul, Minnesota 55106 Ken Roberts Community Development Director City of Maplewood 1830 County Road B East Maplewood, MN 55109 Dear K_en : Thank Y ou for inviting us to attend the Beaver Lake Tovvnhomes /AJE Companies project meeting at City of Maplewood offices on January 25, 2001. After reviewing the proposedYp develop plan and upon flier- discussions, we offer the following comments about thep submitted plan The remaining non - developed stream corridor provides very limited opportunities for providing significant wildlife habitat and important open space to the site. Given the narrow boundaries, a paved recreation trail developed within this corridorp would further reduce the ecological significance of the corridor. The actual removal of existing conifers and other plant material on the northeastern portion of the site and probable destruction of more trees within this stand as a result of damage due to construction equipment, soil compaction, and slope alteration would further degrade the aesthetic and ecological value of the corridor. Proposed grading will impact existing slopes and vegetation within the legal buffer area. The density and proximity of the proposed townhomes further reduces the visual and ecological benefits of the corridor. Stormwater runoff from adjacent sloped lawns and other insP enrious surfaces not treated by on -site stormwater detention basins may have a negative cumulative impacts on the stream. It may be possible to locate proposed stormwater detention basins adjacent to effectively and visually enlarge the protected corridor as opposed to locating these ponds between the detached townhomes and the multi- family units. Park dedication requirements should take the form of donated property adjacent to the corridor. DNR Information: 651- 296 -6157 • 1- 888 - 646 -6367 • TTY: 651- 296 -5484 • 1 -800- 657 -3929 An Equal Opportunity Employer I* Printed on Recycled Paper Containing a Who Values Diversity 36 tot Minimum of 10% Post-Consumer Waste Page 2 The purpose of Metro Greenways is to protect, connect, restore and manage a network of significant natural areas, parks and other open spaces interconnected by habitat corridors in the metropolitan region. We fully recognize that in developed areas such as Maplewood, it will require creative approaches to balance landowner rights, economic development, environmental protection and multiple benefits to the community. Clearly this is a challenge for all parties. We continue to be interested in supporting the city's efforts in protecting and enhance this imp ortant natural. area and corridor. However, when Metro Greenways approved $100,000 in funding for this project, it was our hope and intention that the natural features found on this site would b e p proposedprotectedandenhanced. This ro osed site plan, with the apparently stated intention by the landowner ofnot wanting to provide public access, would no longer meet our program criteria and objectives. If the plan as submitted is not substantially altered, Metro Greenways funding would no longer be available for this project. Please keep us informed about the plan review process, any design modifications or other project considerations. Feel free to call me at (651) 772 -7952 if you have any questions or comments. Sincerely, 7. 4: Alan Singer, oordinator Metro Greenways cc. Ross Sublett, DNR 37 Attachment 12 OUO-S Owetet wriLz 2517 Geranium Ave East Maplewood MN 55119 January 25, 2001 Kenneth Roberts, Associate Planner City of Maplewood 1830 East County Road B Maplewood MN 55109 Neighborhood Survey Dear Mr. Roberts: C (f any.. W As an owner of property to the immediate east of the proposed Beaver Lake Townhome project, I would like to take this opportunity to express my opinion and bring light to my concerns. The information sent out to the surrounding homeowners did not include whether or not the units are to be rentals or privately owned. Nor was any mention made of the anticipated market value of the units. Both of these matters are major concerns and will directly afe the property value of our nearby homes. Some of my other concerns are as follows: In Despite the large number of multi - family buildings already in the immediate vicinity (townhome associations, twin homes, manufactured home parks, Rosewood Estates and other apartment buildings), we have had the pleasure of experiencing a quiet enough environment that a variety of wildlife has felt comfortable to take up residency. I highly doubt that with yet another influx of additional population and the destruction of the remaining natural surroundings, that the fragile ecosystem will remain status quo. As landscaping takes place, the opportunity increases for chemical run -off to contaminate the adjacent and surrounding wetlands. Which makes me wonder if the DNR is aware of this project. 2. The placement of the single dwelling units propose to be the same "cleared and open space" requirements for manufactured home parks, as stated in Minn. Stat. Sect. 327.20 Subd. 3. Though that area may be sufficient in a park scenario, it hardly seems adequate for permanency structured dwellings. 3. It is my understanding the present water and sewer systems were found to be overtaxed when the latest new construction of homes on McKnight Road occurred, What is the proposal so further problems do not occur or result in a need for an immediate expansion or complete replacement of the present utility systems? 4. The schematics do not clearly show the exact location of any ingress /egress scheduled for Lakewood Drive, but it appears they will be in such close proximity to the existing four -way stop at Maryland, and in a lower -lying road area, that 38 the potential for traffic backup and accidents will be higher. It is also unclear regarding the access(s) planned for Sterling Street (which is already considered a challenging corner when exiting Sterling Street and entering Maryland Avenue due to limited visibility). Are there any plans, not relayed as of yet, regarding the installation of traffic {fights? 5. To date, we have had the pleasure of being able to remain blanketed in darkened surroundings and view the stars without the hindrance of street illumination. We have felt that it is because of this lack of lighting, there is less traffic after dark and Geranium Park has never become a late night "hang -out" for juveniles. With more multi - family dwellings will come the necessity of street lighting. 6. Geranium Park is presently being used to near .maximum with schools utilizing the fields for various .practices and games.: Other community organizations even scheduling usage during the day and the general public being able to use the courts in the evenings. The availability of the Park's time will become increasingly strained as more people are vying for usage. 7. I believe the fire station located on Geranium Avenue and Stillwater Road already covers a large area consisting of multi - family dwellings. Does a project of this magnitude, that would potentially increase their workload, need to gain the Fire Marshal's approval? I look forward to being informed of the scheduling regarding the community meeting. After hearing of other people's concerns, I anticipate it to be an interesting and informative collection of opinions. Sincerely, RPW /rw 39 C-'.-,:30 pr.l 42 P. 01E213E.5315 4.1 Attachment 13 ZIA 47 r., JAN 3 12001 IVED 46 k' 3 71 - .7 ( I / / / /// / ' , _ . // // ' W, (jnr ( frC. 7 .4s .s . ; -. .,,,,, 7 • ij' •''2 OF 42 AO-0 0,Cam- • 4'lz - V_q I J r . I • i]r/ %`'" Lr' • 4. _ -- L' _ . _ _ (...' LAC_ _ -.. .....' .'1 ry i 1 / / -` - fr _ -' .' 'i}'...' t I.IVI 41. 4 Z4 is ^- 4e_ je t z. long do 04 40 218 -z G. 5 Z 1 4^ do- c L - . 6` ,,L L .7 mot- "i - ' ; . Cam- - - ..s r. Ile Jj 41 Fulton Klinkerfues V 651 -714 -3883 Date: 1/29/01 To: Kenneth Roberts, Associate Planner Fr: F. B. Klinkerfues 1/31101 1,5 17 PM D212 Attachment 14 JAS 3 1 200 RE C E I i/ r ni Re: Proposed Beaver Lakes Town home and Apartment Complex We live at 1051 No. Mary St. and also own the tot behind us that fronts onto Bartetmy Lane. Simpty stated, the area in question will be developed. The land is too valuable to remain in its current state. That's a given. We have no objections to the proposed,stated development as outlined by Mr. Tony Emmerich. The use of space seems wise and the buildings as plotted and proposed by Mr. Emmerich will in alt likelihood enhance the area visually. I have nothing to go by in determining the human density issue once all the structures are completed. That will be left for the Council or planning group to negotiate with Mr, Emmerich. The fact that it will not be rezoned "commercial" pteases us. Also we believe that the price scale of the proposed structures should probably be middle of the road. There is much low income housing in the area surrounding the proposed development e. g. Beaver Lake Estates and the mobile home park along Century, Middle of the road .pricing would make a nice socio- economic mix for the area and that would be healthy. 42 Attachment 15 - Seconded by Councilmember Collin Ayes _ -_ Mayor Cardinal, Councilmembers Allerispach, Collins, Koppen Nays - Councilmember - `"a luk 3. 7:30 P.M. (9:50 P.M.) Beaver Lake Townhomes (Maryland Avenue, Lakewood Drive to Sterling Street) A. Conditional Use Permit (CUP) for Planned Unit Development (PUD) B. Street Right -of -Way Vacations C. Easement Vacations D. Preliminary Plat a. Mayor Cardinal convened the meeting for a public hearing. b. City Manager Fursman introduced the staff report. C. Associate Planner Roberts presented the specifics of the report. d Commissioner Matt Ledvina presented the Planning Commission report. e. Roger Larson, Midwest Land Surveyors and Civil Engineers, Inc. from Anoka, Minnesota, was present for the apphcant, who was asking for an extension of 60 days. Mr. Larson further agreed to two extra days, a 62 day extension, to allow review at the May 14, 2001 city council meeting. Councilmember Collins moved to continue the meeting through the end of the Agenda. Seconded by Councilmember Koppen Ayes - all f. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Thor Nordwall, 1142 Sterling Street North, Maplewood Roberta B eutel, 1057 Mary Street, Maplewood Rhonda Wenz, 2517 Geranium Avenue, Maplewood Steve Benjamin, 1060 Lakewood Drive North, Maplewood Agnes Benjamin, 1060 Lakewood Drive North, Maplewood Terri Sablak, 1172 Sterling Street North, Maplewood Tim Kennedy, 1134 Glendon Street, Maplewood Richard Gilbert, 1.140 Glendon Street, Maplewood Kathleen Peterson, 1085 Mary Street North, Maplewood Margaret Liutfey, 1076 Mary Street North, Maplewood Jan Moddrell, 2514 Geranium Avenue, Maplewood Cheryl Johnsen, 1150 Sterling Street North, Maplewood Joan Doehling, 1115 Sterling Street North, Maplewood Lisa Earle, 1146 Glendon Street, Maplewood Thor Nordwall, second appearance Agnes Benjamin, second appearance Tim Kennedy, second appearance 3 -12 -01 11 43 Kathleen Peterson, second appearance Margaret Lutfey, second appearance Mayor Cardinal closed the public hearing. ber Collins moved to request that the develo er and re resentatives of the neighborhood meet Councilmem with staff to see if the can come u with somethn e uitable for the develo er the Ci of Ma lewood an the residents of the area and bring it back to the council on Mav 14 2001 at 7:00 P.M. Seconded by Councilmember Koppen Ayes - all I . AWARD OF BIDS None ti J. UNFINISHED BUSINESS None K. NEW BUSINESS Maplewood Drive)Reduction Authorization1. Service Engineering Parking ( 2720 Ci ga.Cit Man Fursman introduced the staff report. Director Ekstrand resented the specifics of the b. Assistant Community Development ., p report. Iledvina Community Design Review Board report. resented the CoC. Boardmember Matt p . Councilmember Koppen moved to approve a paming waiver w as viuv L'11 111GV1111 , lTlK -K%w -• Drive based on the followin reasons 1 -4 and sub' ect to conditions 5 a b The applicant has shown that there are enough parking spaces for the building's1. pp ., current parking needs. 2. The applicant is not planning to add personnel with this addition. Providing paved parking on the site would further violate the imrvious surface3gmorep p requirements of the shoLreland ordinance. The site is currently exceeding this requirement. 4/pThealicant has verbally agreed to a restrictive covenant being recorded against his pp Y ' to re ulate the t es of businesses in this building based on their degree of g types traffic generation. 5. This approval is conditioned upon the property owner doing the following before obtaining a building permit for the second -story addition: 3 -12 -01 12 44 N--P ftlamj71iq6; Ti O CCU 9-4 CD ISP To: Bob Cardival Fax: 952-831-6516 Ftorn', Mar Lutfe Date: 04123/`2001 Re: Petition Pagft: 4 CC: [ Click here and t name x Urgent x For Review 11 Please commem 13 Please Repl 11 Please Rec of Cardinal, lease mention, when you present the petition, that the residents are upset and that a special nei meetin has been called for Ma at AO;W= - . . . at the firehouse. Thanks! Mar CO to 81 0 V-4 V-4 N C+ C+ 1W 0 fD I Neighbors Against the Beaver Lake Townhome Proposal cm Name /Printl Address Signature C3 N U 01 60/ X-/Vppn loom 3610 e re..,zji 2 Ala r a. C - L i 1 rtVtf S-, : - a ° - rn A V JI A L-Ozir anLIA koh—sill pj- a N 6. cS dwf S a v ` (Yy) A ST A O-E- w 6 55! A 9 o V LA 0 Y:5 5111 //1 10 Q.r `a yi O 3 cr gA r e o a@ to b 14 out ttjIIIIz71A IL 76 5W ; 1MIL C3 N U 01 60/ 0& i s S auJ i 1s 0 ,L, ,% imove• 20 E. !a*i +t9 olu gn Laz , rrfz..,., "/ SCI[GG. • 14+x- --,_, 2121 V /'f d v.•l ?vYL 0 /1 Y %G/1 a.si zz e' y 23 C k' vr `W 01 I SS 1 za V1, 4 - ET A c W NO 13A Rrr ,u L t =kroa ssi,q 25 r is 13&A(4NrF WiVO 26 L "L Y77 i S HwE L .v2 U /3 ELYnY.JgI" 1 Y 27 F_O..z r,.e Cam,.• 1 /c; v ml 2e ayw r 1 ,92,11 tiAuyxl' ii/y 29 ir C 106q(14a, , .SPA,, so`p wen a 31 V I C) W A Ilk 61A A A v N 33 IL 34 Jol, S ete hit f .n 3 6 vi 'o Y ENSM C -r Si,'LL MA G =u/oeo 0& o' ! i7,il.ea. AV MW IA ilIl{111{1f1(l1 1 1 i I l•I /11 d1.7L i111aill/L / C.CI'l,,,,,,, r, J Attachment 17 DEVELOPMENT DATA — BEAVER LAKE TOWNHOMES REVISION 4/26/01 Current Zoning Total Site Area Improved Street ROW Unopened Street ROW (to be vacated) Proposed Impervious Area Proposed .Pervious Area Proposed Park Dedication Number of Dwelling Units Single Family Dwellings Multiple Family Dwellings R -3 (Residential Multiple Dwelling) 27.66 +acres 2.14 +acres 0.49 +acres 8.85 +acres 18.81 +acres 8.86 +acres 148 units 40 units 108 units Density (proposed) Density (allowable) Parking Spares Required 5.35 units /acre 6.00 units /acre 296 (2 per unit) Parking Spaces Provided 442 Single Dwelling (inside garage) 80 Single Dwelling (outside garage)* 80 Multiple Dwelling (inside garage) 162 Multiple Dwelling (outside garage) 66 Parking Space (separated) 54 Additional single dwelling shorn -germ guest parking allowed on one side of 28 foot common driveway. An estimated 75 spaces of parallel 20 foot stalls available. Proposed Minimum Setbacks Single Dwelling 12 feet average between bldgs. 10 feet min. at closest point 15 feet sideyard of development 25 feet sideyard public right of way 30 feet front yard 100 feet to pipeline Multiple Dwelling 25 feet between garages 39 feet between dwelling - spaces 30 feet public street right of way 60 feet to single dwelling 100 feet to pipeline Notes: •Driveways /parking dimensions shown are to back of curb. Driveways /parking bituminous surfaced with surmountable curb and gutter. Driveways /parking to be association owned and maintained. Open space areas to be association owned and maintained. 13 49 Attachment 18 N T E R MEMO O F F I C E To: Ken Roberts, Associate Planner From: Steve Lukin Subject: Beaver Lake Townhomes Plan MAY 0 1 2 Date: May 1, 2001 RECEIVED Mr. Roberts, after reviewing the site plans that you gave me on April 22, I have some concerns and requests that I ,.would like to have addressed. 1. I am very uncomfortable with some of the dead -end parking that is setup in this plan. 2. I would like a driveway entrance west of unit # 44 entering out to the roadway across from unit #26. This is important to allow us more than one way into these complexes for fire vehicles. 3. I would also like to see an access road put in on the south side of unit #52 going east to the road across from unit #11. 4. We also need an access road put in south of unit #54 east to the frontage road across from unit #15. We are getting ourselves in tight with the trucks, and with the size of these units, we need more than one way in and out for our equipment. One through four not only helps meet the safety needs of our firefighters but also ensures better protection of life and property to the residents. If you have any further questions, please don't hesitate to give me a call. 50 Attachment 19 MEMORANDUM TO: Ken Roberts, Associate Planner FROM: Bruce K. Anderson, Director of Parks and Recreation DATE: May 2, 2001 SUBJECT: Beaver Lake Estates This is a short note to confirm my support for the Beaver Lake Estates project as reconfigured by YRichardSchreierandTon Emmerich The project as proposed provides for 14 Less units than the current zoning would permit. More importantly than the reduced density, I believe the addition of the three four - plexes is a better transition into the development. A significant change is the developer's willingness to increase the open space property. The current proposal establishes 8.8 acres of public open space property. The city would utilize a 100,000 grant that we received from the state which will be matched with $100,000 from the city's open space monies. in addition,, the open space fund would contribute an additional 140,000 making a total open space commitment of $240,000 or $340,000 with the inclusion of the state grant money. The value of the property cannot be based on a per -acre basis, but rather the issue of reduced density is a significant factor as well. The developer and city have made great efforts to address the residents' needs. It is my understanding that the current proposal does not require the developer to construct or grade the trail corridor through the site. The city will be receiving park dedication funds which will be used for the construction of this trail corridor. Internal and external nonmotorized corridors should be addressed by the developer as well. M Y recommendation is to r the developer to construct a sidewalk along the south side of Maryland Avenue from Rosewood Estates to Sterling Street. This would provide pedestrian access from the west to the proposed north -south trail corridor. Geranium Park serves as the pneighborhood ark for this development. Easements or a trail corridor to Beaver Creek from9 the west should be included, as well as a continuous corridor to the east to permit access to Geranium Avenue is imperative. It is still my strong position that the developer should pursue acquisition of the 2 -plus acres to the south for open space buffer. It is my understanding that should this additional 2 acres be acquired, the developer would construct two to three town home units with the remaining acreage being deeded to the city at no increased cost. I support the proposed changes and believe that this will be a positive project for the city, abutting property owners and for long -term park purposes. Should you have any questions, please contact me at 4573. kfteaverlk.mem 51 Attachment 20 2epartmed of public WorL Cily oaPiwoo MEMOjUND TO: Ken Roberts, Associate Planner FROM: R. Charles Ahl, Director of Public Works /City Engineer DATE: May 2, 2001 SUBJECT: Beaver Lake Townhomes Proposal The Public Works Staff have reviewed the recent submittal f ®r the Beaver Lake Townhome project and we have the following conditions that we recommend be considered as part of the project approval: A portion of the City's trunk sanitary sewer system crosses through the property approximately parallel to Beaver Creek. This pipe is leaking and in immediate need of replacement. As well, the piping should be removed from the Creek/Open Space corridor. The development should be required to coordinate with the City Engineer on the final location of a new sewer corridor and to provide, at no cost to the City, new easements for the newly constructed sewer. A City- initiated project will work with the developer and will reduce the amount of sewer to be constructed within the proposed development. The developer should be required to execute a development contract, along with an assessment agreement, subject to the approval of the City Attorney and City Engineer, to compensate the City for the benefit received by the City sewer construction. Final utility plans were not submitted with the proposal. Review and approval of these plans is required by engineering personnel, but should not have impact on final site plan approval. The proposed storm water ponding system appears to limit runoff rates to predevelopment conditions. Final documentation of this should be made a condition of the development subject to the approval of the City Engineer. The final piping configuration and pond grading will be subject to minor revisions during final design of the site. Again, this should be subject to the City Engineer's approval. Included in this requirement should be a review of the proposed minor grading into the open space corridor area. Driveway locations on Lakewood Drive and Maryland Avenue are critical to safe traffic flow. The approval of these driveways should be subject to the Ramsey County Traffic Engineer and City Engineer's approval. Driveway aprons exist along Maryland Avenue and Sterling Street that will not be used as part of the proposed development. The developer should be required to remove these aprons and replace the curbing with like materials in the area, again, subject to final approval by the City Engineer. The developer should be required to construct a 5 -foot wide concrete sidewalk along the northern boundary of the property on Maryland Avenue right of way to provide safe pedestrian movements for the new residents. Final design details should be subject to the City Engineer's approval. If you have any questions or concerns with information within this memorandum, please contact me at 651- 770 -4552. RCA 52 Yahoo! Mail Attachment 21 Page I of 2 Inbo for khroberts@yahoo.comyahoo.com Yahoo! - My Yahoo! Options - Sign Out - Mail Addresses '; Note ad Click for Details Reply Reply All Forward as attachment - Download Attachments Delete prey I Next I Inbox - Choose Folder - : 7.] Move Date: Wed, 02 May 2001 13:20:07 -0500 From: "Ross Sublett" <ross.subflett@dnr. state. mn.us> Block Address I Add to Address To: <Khroberts @yahoo.com> Subject: Beaver Creek Review Ken I sorry for the delay in getting back to you. Al and I have looked at the new proposed plan and both feel that progress has been made in moving toward the objective of creating a viable and natural corridor along the Beaver Creek. The Last proposed site plan offer by the builder has made a real step forward in meeting the goal of establishing a Greenway. The size and design looks much better in terms of meeting the standards we are hoping to achieve in this project. The major areas of concern remain the pinch in the northeast end where the width of the open space narrows to less than 175 feet and the construction of rather steep slops to accommodate encroaching builds at the pinch on the north side and a holding pond about '- way through the project on the south side of the open space. It is important to work a bit more to open the width up to a standard the DNR is trying to meet of a minium of 200 feet for natural corridors. We should also work to maintain as natural a landscape as possible. This means avoiding steep and manmade slops if possible in the natural open space area. With a little more give and take here and there with the developer we can have something that will work. Just an additional 25 feet width will make a huge difference in the corridor! Ken, before the next public hearing on this project will there be an opportunity to review more options on the give and take with you and your staff? Al is out of town until Monday, but he and I would be available sometime next week to come over and talk to you and your folks about what the developer might need to get the last bit of with out of this corridor. Ross Delete prev I Next I Inbox - Choose Folder - - Move Reply Reply All Forward as attachment J Download Attachments -_l .- Yahoo! Messen.izer - Send instant messages to friends' Address Book • Alerts • Auctions • Bill Par • Bookmarks • Briefcase • Broadcast • Calendar • Chat • Classifieds • Clubs • Companion • Domains • Emmert§ -Garner • Greetings Home Pages • Invites • Mail • Maps •Member Directory • Messenger • My Yahoo! • News • PayDirect • People Search • Personals • Photos • Shopping • Sports http: / /us.fl23.mail. yahoo. com /ymIShowLetter ?MsgId= 412 _1918059_12913_826_1700_0 &YY = 76493 &inc =2` 5/2/01 53 Yahoo! Mail Attachment 22 Pagel of 2 lnbox for khroberts a@yahoo.com Yahoo! - My Yahoo! Optio - Sian Out - He!.p w_.__... .... . ..... ..... .._.__..._ .. .__.._.. ...__._.__..__....._ ^_..e.. _... ....._ ......_....__..__...._... Mai{ Addresses Calendar ...No Register 1khroberts Is it available? Reply Reply All Forward as attachment :J' Delete Next I Inbox Date: Thu, 03 May 2001 10:23:11 -0500 From: Clifton. Aichinger <cliff@rwmwd.org> I Block Address Add to Address Reply -to: cliff@rwmwd.org Organization: Ramsey - Washington Metro Watershed District To: Ken Roberts <khroberts@yahoo.com> Subject: Beaver Lake Townhomes. Ken - As we discussed, T have reviewed the latest proposal for the Beaver Lake Townhomes project. Although I am still disappointed ire, the size of the corridor provided, I believe it reflects consideration for many of our original concerns. A grading permit will be required from the District. The District remains concerned about the grading on several of the steep slope areas and will require stringent erosion control measures for these areas. We would also require review and approval of the calculations used in sizing the ponds used for treating the stormwater runoff. We would like any disturbed areas within the corridor to be restored with a native seed mix approved by our District Biologist. The Developer should also commit to a three year maintenance program for the restored areas to insure their establishment. Some commitment by the developer to planting of native trees and shrubs in the corridor to provide some screening of the development would also add value to the corridor and future trail. To the extent possible we would also like to see the use of streets and parking areas without c.urbs.and gutters. THis would help provide for some infiltration of runoff and filtering of the nutrients prior to reaching the ponds, creek and Beaver Lake. Thanks for the opportunity to comment. Cliff Aichinger, Administrator Ramsey - Washington Metro Watershed District Download Attachments Choose Folder - ..:] Move begin:vcard n: Aichinger; Cliff tel;cell:651- 238 -4448 http: / /us.fl23. mail .yahoo.com /ym /ShowLetter ?MsgId =5532_ 1924286_ 12513_975_2199_0 &YY = 64661 &inc 5/3/01 54 Attachment 23 CONDITIONAL USE. PERMIT RESOLUTION WHEREAS, Mr. Tony Emmerich, representing the AJE Companies, applied for a conditional use permit (CUP) for the Beaver Lake Townhomes residential planned unit development (PUD). WHEREAS, this permit applies to undeveloped property for the Beaver Lake Townhomes PUD south of Maryland Avenue between Sterling Street and Lakewood Drive in Section 25, Township 29, Range 22, Ramsey County, Minnesota. (PINS 25- 29 -22 -21 -0010 and 25- 29- 22 -21- 0011.) WHEREAS, the history of this conditional use permit is as follows: 1. On February 20, 2001, the planning commission recommended that the city council deny this permit. 2. On March 12, 2001, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. The council tabled action on the development request until May 14, 2001. 3. On May 14, 2001, the city council held another public hearing about this site. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed. streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 55 9.. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the plans date - stamped April 30, 2001 except where the city requires changes. Such changes shall include: a. Revising the grading and site plans to show: 1) No grading or ground disturbance in the park dedication area and in the wetland and stream buffer areas except: a) As allowed by the watershed district. b) For the utilities and trails. 2) The required trails and sidewalks. 3) Revised storm water pond locations and designs as suggested or required by the watershed district or city engineer. The ponds shall meet the city's NURP Pond ordinance standards. 4) At leash fifty (50) percent of project area (13.5 acres) remaining as open space. 5) The developer minimizing the loss or removal of natural vegetation including keeping and protecting the grove of coniferous trees (pines) (an area of natural significance) that is in and near the south side of the stream corridor near the rear of proposed buildings 26 -34. 6) Changes to the private roadway parallel to Maryland Avenue that is to provide access to the proposed homes on the south side of Maryland Avenue. This private roadway shall be: a) Set back at least 15 feet from the Maryland Avenue right -of -way. b) At least 20 feet wide. c) Posted for no parking on both sides. 7) Additional 20-foot -wide driveways that connect the: a) Driveway west of building Number 44 to the privatip driveway near buildings 26 and 27. b) Driveway between buildings 52 and 54 to the private driveway in front of building 11. c) Driveway south of building 54 to the private driveway in front of building 15. These driveway changes shall be subject to the approval of the Fire Chief. 8) All driveways at least 20 feet wide. If the developer wants to have parking on one siOs of a driveway, then that driveway must be at least 28 feet wide. 9) All parking stalls with a width of at least 9.5 feet and a length of at least 18 feet. W1 b. The developer deeding the area labeled "Park Dedication" on the plans to the City of Maplewood. This dedication is to help protect the most sensitive natural features on the site and would protect this part of the site from building, fences, mowing, cutting, filling, . grading, dumping or other ground disturbances. This dedication also would help ensure the natural linear or corridor aspect of the site (primarily around the stream) would remain as it is now. The Parks and Recreation Director shall approve the land for area(s) for dedication to the city. The city may use the Greenways grant from the DNR, while matching the state dollars with city open space money, (as is required) to buy the protected area along the stream and wetlands labeled as Park Dedication on the plan dated April 30, 2001. The city council may approve major changes to the plans. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one-year of council approval or the permit shall end. The council may extend this deadline for one year. 3.* Have the city engineer approve final construction and engineering plans. These plans shall: a. Include grading, utility, drainage, erosion control, streets, trails, sidewalks, tree, driveway and parking lot plans. b. Show no grading or ground disturbance (except where utilities or trails are installed) in the: 1) Required wetland and stream buffer areas. 2) Park Dedication area. This land will be for city park and open space purposes. The developer and contractors shall protect the park dedication area, including the grove of coniferous trees (pines) (an area of natural significance) that is in and near the south side of the stream corridor, from encroachment from equipment, grading or filling. City - required trails are allowed in the buffer and park dedication areas. c. Include a storm water management plan for the proposal. d. Include a coordinated plan with the public works department for the design and installation of the sanitary sewer lines or for the repair or realignment of the existing sanitary sewer line that runs through the site. 4. The design of the ponds shall meet Maplewood's NURP pond ordinance standards and shall be subject to the approval of the city engineer. The developer shall be responsible for getting any needed off -site pond and drainage easements. 5. The developer or contractor shall: a. Complete all grading for the site drainage and the ponds, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. Uh c. Install permanent signs around the edge of the wetland buffer easements. These signs shall mark the edge of the easements and shall state there shall be no mowing, vegetation cutting, filling or dumping. d. Install survey monuments along the wetland boundaries. e. Remove any debris, junk or fill from the wetlands, stream corridor, park dedication area and site. f. Furnish and install a tot -lot or playground near buildings 49 or 51 on the western part of the development, if required by the city council. The Parks and Recreation Director shall approve the plans for this facility. g. Install a 5- foot -wide concrete sidewalk along the south side of Maryland Avenue between Sterling Street and the east driveway of Rosewood Estates to the west of the site. The developer's engineer shall show this sidewalk on the grading and construction plans. The city engineer shall approve the details of these plans. h. Construct an eight - foot -wide paved public walkway and two -rail split -rail fencing in the following locations: 1) From the private drive in the west side of the site between Lots 9 and 10 to near the stream in the center of the site. 2) From the private drive, in the east side of the site, between Lots 24 and 25 to near the stream in the center of the site. The trail must have a surface that is not impervious when trail is in a wetland or stream buffer area. The developer's engineer shall design the trails to follow the existing property contours and proposed utility corridors to save as many trees as possible and to minimize the amount of grading necessary to install the trails. Restore all disturbed areas within the stream corridor and park dedication areas with a native seed mix approved by the watershed district and by the city engineer. V The developer shall give the city wetland easements over the wetlands and the stream. The easements shall cover the wetlands and any land within 50 feet surrounding a wetland. The easements also shall cover the stream and any land within 50 feet of the top of the stream bank. These easements shall prohibit any building, mowing, cutting, filling or dumping within fifty feet of the wetland and the stream or within the wetland itself. The purpose of this easement is to protect the water quality of the wetlands and the stream from fertilizer and to protect the wetland and stream habitat from encroachment. 7. The approved setbacks for the principal structures in the Beaver Lake Townhome PUD shall be: a. Front -yard setback (from a private driveway): minimum - 20 feet, maximum - 35 feet b. Front -yard setback (public side street): minimum - 25 feet, maximum - 35 feet c. Rear -yard setback: none d. Side yard setback (town houses): minimum - 5 feet to a property line and 10 feet minimum between buildings 58 e, Side yard :setbacks (apartments): 20 feet minimum between buildings 8. This approval does not include the design approval for the townhomes or for the apartments. The project design plans, including architectural, site, tree and landscaping plans, shall be subject to review and approval of the community design review board (CDRB). The projects shall be subject to the following conditions: a. Meeting all conditions and changes as required by the city council. b. The buildings shall have a maximum height of 25 feet (unless the city council approves talker structures). c. The developer shall design the structures to reduce their visibility from the lake. This shall include using vegetation, topography, increased setbacks, color or other means to accomplish the screening. The city may require additional vegetation to help screen these facilities. d. For the driveways: 1) Minimum width - 20 feet. 2) Maximum width - 28 feet. 3) All driveways less than 28 feet in width shall be posted for "No Parking" on both sides. Driveways at least 28 feet wide may have parking on one side and shall be posted for no parking on one side. e. Showing all changes required by the city as part of the conditional use permit for the planned unit development (PUD). 9. The city shall not issue any building permits for construction on an outlot (per city code requirements). The developer must record a final plat to create buildable lots for any outlot in the preliminary plat before the city will issue a building permit. 10. The developer or builder will pay the city Park Access Charges (PAC fees) for each housing unit at the time of the building permit for each housing unit. 11. The city council shall review this permit in one year. The Maplewood City Council approved this resolution on 2001. 59 Attachment 24 STREET RIGHT -OF -WAY VACATION RESOLUTION WHEREAS, Mr. Tony Emmerich, representing the AJE Companies, applied for the vacation of the following described street right -of -ways: 1. That part of the Sterling Street right -of -way as a roadway easement according to document number lying within the West 25 feet of the East 58 feet of Lot 5, Block 2, Beaver Lake Addition. 2. That part of Magnolia Avenue (formerly known as Cherry Avenue) as platted in Beaver Lake Addition lying between the east right -of -way line of Lakewood Drive (the west line of Lot 8, Block 2, Beaver Lake Addition extended south) and the east property line of Lot 7, Block 2, Beaver Lake Addition extended south.. All in Section 25, Township 29, Range 22 in Ramsey County. WHEREAS, the history of these vacations is as follows: 1. On February 20, 2001, the planning commission recommended that the city council deny these street vacations. 2. On March 12, 2001,. the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the abutting property owners. The Council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. The council tabled action on the development request until May 14, 2001. 3. On May 14, 2001, the city council held another public hearing about this site. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. WHEREAS, after the city approves this vacation, public interest in the property will go to the following abutting properties: 1. Lot 5, Block 2, Beaver Lake Addition (PIN 25- 29 -22 -21 -0010) 2. Lots 7 and 8, Block 2, Beaver Lake Addition (PIN 25- 29 -22 -21 -0011) 3. The North 161.83 feet of the West 1/4 of the SE 1/4 of the NW 1/4 (subject to roads) of Section 25, Township 29, Range 22 (1070 Lakewood Drive North) (PIN 25- 29 -22 -24 -0072) 4. Except the North 290.66 feet of the West '/; North 677.06 feet of the West Y2 of the SE 1/4 of the NW 1/4 (Subject to roads and easement) in SEC 25, TN 29, RN 22 (PIN 25- 29- 22 -24- 0073) All in Section 25, Township 29, Range 22, Maplewood, Ramsey County, Minnesota. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described vacation since it is in the public interest based on the following reasons: Z11 1. The adjacent properties have adequate street access. 2. These right -of -ways are not needed for the public purpose of street construction. 3. The developer will be dedicating new public street right -of -ways with the plat. The Maplewood City Council approved this resolution on , 2001. 61 Attachment 25 EASEMENT VACATION RESOLUTION WHEREAS, Mr. Tony Emmerich, representing the AJE Companies, applied for the vacation of the following- described easements: That part of the following sanitary sewer easement according to document number 1504484 lying within Lots 7 and 8, Block 2, Beaver Lake Addition, described as follows: Beginning on the West line of the Northeast quarter of the Northwest quarter of Section 25, Township 29, Range 22, a distance of 603 feet South of the Northwest corner of said Northeast quarter of Northwest quarter; thence East 153 feet; thence South 185 feet; thence South 85 degrees, 03 minutes East 172.9 feet; thence South 1 degree 38 minutes 30 seconds West a distance of 80 feet; thence.South 88 degrees 21 minutes, 30 seconds East a distance of 170.25 feet more or less to a point on the West. line of the 50 foot sewer easement hereinafter described, all of the foregoing being over Lot 8, Block 1 and Lots 7 and 8, Block 2, Beaver Lake Addition. All lying south of Maryland Avenue and between Lakewood Drive and Sterling Street in Section 25, Township 29, Range 22, Maplewood, Minnesota. WHEREAS, the history of this vacation is as follows: 1. On February 20, 2001, the planning commission recommended that the city council deny these Vacations. 2. On. March 12, 2001, the city council held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. The council tabled action on the development request until May 14, 2001. 3. On May 14, 2001, the city council held another public hearing about this site. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. WHEREAS, after the city approves these vacations, public interest in the property will go to the following abutting property: Lot 8, Block 1, Beaver Lake Addition and Lots 7 and 8, Block 2, Beaver Lake Addition (PIN 25- 29 -22 -21 -0011) All in Section 25, Township 29, Range 22, Ramsey County, Minnesota NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described vacations for the following reasons: 1. It is in the public interest. 62 2. The city and the adjacent property owners have no plans to build a street or utilities in these locations. 3. The adjacent properties have access to public streets and utilities. The Maplewood City Council adopted this resolution on , 2001. 63 Attachment 26 NO PARKING RESOLUTION WHEREAS, Maplewood has approved a residential PUD and preliminary plat known as Beaver Lake Townhomes. WHEREAS, the developer wants to have reduced street right -of -way widths, reduced street pavement widths and reduced private driveway widths in this development. WHEREAS, the city has approved reduced street right -of -way widths, reduced street pavement widths and reduced driveway widths in the development, subject to on- street parking restrictions. WHEREAS, Section 29 -52(b) of the city code allows variations from the city code standards if they do not affect the general purpose of the city code. NOW, THEREFORE., IT IS HEREBY RESOLVED that Maplewood prohibits the parking of motor vehicles on both sides of all public streets and driveways less than 28 feet wide and prohibits parking on one side of the public streets and driveways that are 28 feet to 32 feet wide in the Beaver Lake Townhome PUD south of Maryland Avenue between Sterling Street and Lakewood Drive in Section 25- 29 -22. The Maplewood City Council approved this resolution on , 2001. 64 MAPLEWOOD City considering controversial housing project Despite zoning, foes say wooded site should be preserved KARL J. KARLSON STAFF WRITER ing nearby residents of pending projects. "That's got to change, too." Developer Tony Emmerich of Tony Emmerich Homes did not return telephone calls about the project. When the project was first con- sidered by the council in Febru- ary, city staff recommended it not be approved for a variety of rea- sons, including some cited by pro- ject critics. There were widespread concerns about the impact of. the develop- ment, as then proposed, on its nat- ural setting, including Beaver Creek. These concerns were raised in city reports and in comments from agencies such as the Min- nesota Department of Natural Resources and the Metropolitan Council. Since then, the project has been scaled back from 162 units to 148, 40 owner - occupied townhomes and 108 apartments in several sepa- rate buildings. The city is also proposing that it buy the creek and its channel -- a narrow 9 -acre strip — to preserve it as public land, possibly for a trail. Melinda Coleman, director of community development, said the city has $240,000 in open space money available for this, including a $100,000 state grant. Buying the land, she said, would be easier and more protective of The city is also proposing that it buy the creek and its channel — a narrow 9 -acre strip — to preserve it as public land, possibly for a trail. it than getting an easement from the developer. Coleman noted that the 27 acres are one of a handful of still -unde- veloped tracts in the city. Although zoned for residential development, the parcel in 1992 was listed as fifth on a priority list of 66 possible open -space pur- chases. People are used to having these parcels as open space, and it gets harder and harder every time when the land gets developed," Coleman said. Some neighbors have raised con- cerns about increased traffic that the project may cause, and others complained about it having. a rental component, which they said would decrease property values all around. But others, in the initial city survey of the area, said the land was destined to be developed. The fact that it will not be rezoned `commercial' pleases us," said F.B. Klinkerfues in a January letter to the city ply office. Karl J. Karlson can be reached at kkarison @pioneerpress.com or 651) 228 -5260. 17405.0 40% Off Windows & Doors 30% Off Sidin No interest or Payments for 6 months Call Today for a FREE estimate o 651 -646 -1 587 RUSCO .. i Offer Good on new orders only. Manufacturer Rebate ends when volume or sales meets or exceeds limits. 24 million housing project that me neighbors considersonetg an environmental intrusion is up for approval at- tonight's Maple - wood City. Council meeting. The Beaver Lake Townhomes 5 ::-and apartment project would t =cover 27 acres of woods that long have been treated as a nature pre- serve by neighbors, IF YOU GO even though it has been zoned The Maplewood for residential City Council development meets at 7 p.m. since the. early today In City 1980s. Nall, 1380.x. Citizens on County: Road B. both sides of the debate have given the city their opinions about the site, which is adjacent to the Rosewood Estate property at Maryland Avenue and Lakewood Drive in Maplewood. Margret Lutfey, who lives near the proposed project, is among the more vocal opponents. She has spearheaded a petition drive, gath- ering 200 signatures. Lutfey says her main concern is the housing development's potential negative impact on area wildlife, trees and the creek that runs through the land. It's an environmentally sensi- tive area. whatever they do will impact the creek that runs into a pond that runs into Beaver Lake," Lutfey said.. It's where all the ducks nest and deer live." She said the city instead should buy the land — take it by eminent domain if necessary -- to pre- serve it. She also has been upset by what she calls the city's failure to act properly in the past by buy- ing the land when it had a chance and rezoning it to R -3, a designa- tion that allows up to six units per acre. And because I don't live within 350 feet of it, I had to learn about the plan from my neighbor," she said, complaining about the star- Aard municipal practice of notify- ing nearby residents of pending projects. "That's got to change, too." Developer Tony Emmerich of Tony Emmerich Homes did not return telephone calls about the project. When the project was first con- sidered by the council in Febru- ary, city staff recommended it not be approved for a variety of rea- sons, including some cited by pro- ject critics. There were widespread concerns about the impact of. the develop- ment, as then proposed, on its nat- ural setting, including Beaver Creek. These concerns were raised in city reports and in comments from agencies such as the Min- nesota Department of Natural Resources and the Metropolitan Council. Since then, the project has been scaled back from 162 units to 148, 40 owner - occupied townhomes and 108 apartments in several sepa- rate buildings. The city is also proposing that it buy the creek and its channel -- a narrow 9 -acre strip — to preserve it as public land, possibly for a trail. Melinda Coleman, director of community development, said the city has $240,000 in open space money available for this, including a $100,000 state grant. Buying the land, she said, would be easier and more protective of The city is also proposing that it buy the creek and its channel — a narrow 9 -acre strip — to preserve it as public land, possibly for a trail. it than getting an easement from the developer. Coleman noted that the 27 acres are one of a handful of still -unde- veloped tracts in the city. Although zoned for residential development, the parcel in 1992 was listed as fifth on a priority list of 66 possible open -space pur- chases. People are used to having these parcels as open space, and it gets harder and harder every time when the land gets developed," Coleman said. Some neighbors have raised con- cerns about increased traffic that the project may cause, and others complained about it having. a rental component, which they said would decrease property values all around. But others, in the initial city survey of the area, said the land was destined to be developed. The fact that it will not be rezoned `commercial' pleases us," said F.B. Klinkerfues in a January letter to the city ply office. Karl J. Karlson can be reached at kkarison @pioneerpress.com or 651) 228 -5260. 17405.0 40% Off Windows & Doors 30% Off Sidin No interest or Payments for 6 months Call Today for a FREE estimate o 651 -646 -1 587 RUSCO .. i Offer Good on new orders only. Manufacturer Rebate ends when volume or sales meets or exceeds limits. Y The Environmental Review Process The Minnesota Environmental Policy Act of 1973 established a formal process for reviewing the environmental impacts of major developmental projects. The purpose of the review is to provide information to units of government on the environmental impacts of a project before approvals or necessary permits are issued. After projects are completed, unanticipated environmental consequences can be very costly to undo, and environmentally sensitive areas can be impossible to restore. Environmental review creates the opportunity to anticipate and correct these problems before projects are built. The process operates according to rules legally binding regulations) adopted by the Environmental Quality Board, but it is carried out by a local governmental unit or state agency (which is termed the ARGU =, for Responsible Governmental Unit). The primary role of the EQB is to advise local units and state agencies on the proper procedures for environmental review and to monitor the effectiveness of the process in general. The EIS and EAW Prior to any governmental approval of a project with Apotential for significant environmental effects,= an Environmental Impact Statement (EIS) must be prepared. An EIS identifies the likely environmental impacts of the project along with ways to lessen or avoid significant impacts either through alternative means of accomplishing the project or by redesigning aspects of the project. There are two routes to an EIS -- it may be mandatory or it may be ordered by a unit of government upon the determination that a project has Apotential for significant environmental effects.= EISs are mandatory for projects whose nature, size, or location makes it inevitable that there is the potential for significant environmental effects. When not mandatory, case -by- case decisions on the need for an EIS are based on a six -page questionnaire about the project and its potential environmental effects called an Environmental Assessment Worksheet. (EAW). An Environmental Assessment Worksheet. (EAW) may be prepared for two reasons. Most are required by mandatory categories in the rules, which cover projects of a nature, size, or location which Amay have the potential for significant environmental effects= Other EAWs are ordered by governmental units either on their own initiative or as a result of a citizen petition when the facts indicate the project Amay have the potential for significant environmental effects =. The EAW process contains the following steps. The process typically requires 2 -3 months to complete. 1. The RGU determines if an EAW is needed. 2. The RGU obtains data needed for the completion of the EAW form from the project =s proposer. 3. The RGU completes the EAW form and distributes it to reviewing agencies. The member agencies of the EQB receive and review all EAWs as do other local, state, and federal agencies. 4. Notice of the EAW is published in the EQB Monitor and a press release is given to a local newspaper. 5. Any interested person can review the EAW and submit written comments to the RGU for 30 days following the Monitor notice. Comments may address the accuracy and completeness of information, additional environmental effects or corrective actions that should be considered and the potential for significant environmental effects due to the project. 6. The RGU considers the EAW information and the comments received and officially decides if the project Ahas the potential for significant environmental effects.= If not, the environmental review process is over. (Any appeal of this decision must be made in district court within 30 days.) The EIS process contains the following steps. 1. The RGU determines if an EIS is needed. 2. An EAW form is completed by the RGU and the project =s proposer as an aid in >scoping= the EIS. The EAW is distributed to reviewing agencies and noticed in the EQB Monitor. A press release is provided to a local newspaper. 3. A 30 -day scoping period .follows the notice allowing for public review of the EAW and input into a decision on the issues to be analyzed. A public meeting is held during this period to receive verbal comments. The purpose of the scoping is to .focus the EIS analysis on the pertinent issues and to determine what Areasonable alternatives= will be compared to the project. 4. The RGU makes an official scoping decision which outlines the contents of the EIS. 5. A summary of the scoping decision is published in the EQB Monitor and a press release is supplied to a local newspaper. (The Monitor notice is termed an EIS Preparation Notice.) 6. The scoped issues are analyzed with economic and sociological impacts being considered in addition to environmental impacts. The results of the analysis are compiled into a draft EIS document. Frequently, a consulting firm is hired to assist the RGU with the analysis and the document. 7. Any person can review and comment on the draft EIS for a period of at least 25 working days after a notice of the draft EIS is published in the EQB Monitor A press release is sent to a local newspaper. A public meeting must be held to receive verbal comments. 8. The EIS is revised into final form based on the comments received. 9. The RGU makes an official decision on the adequacy of the EIS. A notice of the impending decision is Published in the Monitor at least 10 working days in advance. The adequacy decision is based on three criteria: (1) were all issues for which information was reasonably available addressed? (2) were all legitimate comments on the draft responded to? and (3) were proper procedures followed? In exceptional circumstances, this decision may be made by the EQB instead of the RGU. WHO DECIDES IF AN EAW OR EIS IS NEEDED? Responsibility for making case -by -case decisions on the need for EISs and EAWs and for determining if an EIS or an EAW is mandatory lies with local governments and. state agencies. For almost any project, the rules identify the governmental unit which has this responsibility. This unit is termed the Responsible Governmental Unit, or ARGU =. Appeals of the decision of the RGU must be made in district court. The EQB provides assistance to governmental units in interpreting, the rules and carrying out their responsibilities, but the EQB is not involved in the decisions, except in specific, limited circumstances. Environmental Review is intended to be used as an information source in the decision - making processes. In order to serve its purpose, Environmental Review must be built into decision - making processes at an early stage, before approvals are given for the project. For this reason, the rules prohibit governmental units from making a final decision to grant any permit or approval necessary until the Environmental Review is completed. However, decisions to deny permits can be made before Environmental Review is completed since these decisions stop the project and eliminate the need for Environmental Review. TYPES OF PROJECTS WHICH REQUIRE EAWs OR EISs Projects of the following category types may require 'an EAW or EIS. Whether or not a given project requires environmental review depends on the magnitude and location of the project as well as its type. X Airport Projects X Animal Feedlots X Commercial Developments X Electric Generating Facilities X Fuel Conversion Facilities X Hazardous Waste Facilities X Highway Projects X Industrial Developments X Marinas X Metallic mineral Mining and Processing X Nonmetallic Mineral Mining X Nuclear Fuels Processing X Paper and Pulp Processing Mills X Parking Facilities X Petroleum Refineries X Pipelines X Recreational Developments X Residential Developments X Sewage Systems, including sewer extensions X Solid Waste Facilities X Sports/Entertainment Facilities X Stream Diversions X Transfer Facilities X Transmission Lines X Underground Storage X Impoundments X Projects Which Would: Convert land use from agriculture or forest to a more developed use Affect Natural Areas Affect Protected Waters or Wetlands Appropriate Water The environmental review program rules detail the circumstances in which an EAW or EIS is mandatory for each project type. Exemptions Some projects are automatically exempted from review under this program. If a project is exempted, no EAW or EIS can be prepared. The EQB =s rules specify the projects and situations to which the exemption applies. Citizen Participation Interested citizens may participate in the environmental review of projects. A section of this brochure explains how citizens can petition for an EAW when one is not mandatory. A second way for citizens to participate is to make suggestions for issues to be studied in an EIS during the scoping process. A third way for citizens to participate is to review and comment on EAWs and EISs. By commenting on these documents, citizens can assure that the governmental units responsible for permitting the project are aware of their environmental concerns, and can suggest ways in which potential problems can be resolved. Additionally, citizens can offer their opinions on the need for an EIS or on its adequacy. Environmental review documents can be reviewed at the office of the RGU or the EQB, at a designated regional library (in the metropolitan area, this is the Minneapolis Public Library =s ECOL Library), and in some cases, at other public libraries. A copy of an EAW can be obtained from the RGU by submitting a written request. The EQB Monitor EQB distributes a bi- weekly publication, known as the EQB Monitor which provides official notice of public comment periods, public meetings, decisions by governmental units on petitions, EAWs and EISs, and other events occurring pursuant to the environmental review program. Other environmentally related governmental actions are also noticed in the Monitor from time to time. Citizen Petitions Since only projects in certain categories (based on size, type, and location) will automatically receive environmental review, Minnesota law provides for a public petition process as part of the environmental review program. When 25 citizens are aware of a project which may have the potential for significant environmental impacts, they can use the petition process to initiate consideration of environmental review if the project is not exempted by the EQB =s rules. The petition is a process for formally asking a local governmental unit or a state agency to consider preparing an EAW. The agency or local authority which becomes the RGU on a petition is normally the one which issues the primary permits for a proposed project to be built. For most projects, the RGU is the local government. The petition process is not a means for resolving a disagreement with local government over whether a project should be built. If environmental concerns are involved, people can use the petition to bring their case to the attention of the RGU, but petitioning does not create an additional source of approval for projects, nor does it bring the state government into the dispute. A second limitation to petitions is that they are generally ineffective when a land use conflict is the principal issue and environmental effects are minor. A decision on whether an EAW is needed must be based on potential environmental impacts. The rules define Aenvironmental= to mean physical conditions, including: land, air, water, minerals, flora, fauna, ambient noise, energy resources, and artifacts or natural features of historic, geologic or aesthetic significance. Before filing a petition, concerned citizens should also give thought to whether any potential impacts on the physical environment are noteworthy. Every development project has some impacts on environmental conditions. However, environmental review is only appropriate when there may be the potential for significant environmental impacts. If there is nothing out of the ordinary about the project or its setting, it is unlikely that an EAW will be ordered. The petition must include the following: A description of the proposed project The name of the project =s proposer. (Also, the petitioners must notify the proposer in writing that a petition has been filed.) The name, address, and telephone number of the representative of the petitioners. (The representative will receive notification of the RGU =s decision on the need for an EAW and will automatically receive a copy of the EAW if one is prepared.) A brief description of the potential environmental effects which may result from the project Material evidence= indicating that, because of the nature or location of the proposed project, there maybe a potential for significant environmental effects. Signature and .mailing addresses, including city, state, and zip code, of at least 25 persons. Only 25 signatures are required because the government agency =s decision should be based on the potential for significant environmental impacts. It is. not necessary to demonstrate widespread public concern about the project. The petitioners bear the burden of making a case that the particular project warrants an EAW despite the fact that the Mandatory EAW requirements are not exceeded. The petition must do more than raise questions or concerns - it must present facts that tend to demonstrate that something about the location and nature of the project makes it more deserving of review that most other similar projects. Examples of types of evidence that have been submitted include: maps, site plans, photographs, testimonial letters, letters from expert agencies, existing reports. The petition should also explain how the evidence demonstrates that there may be potential for significant environmental effects. The complete petition should be sent to the environmental review staff of the EQB at the address listed below. The petitioners must also notify the project proposer in writing that they have filed a petition. The EQB will forward the petition to the designated RGU within five days if it is complete. The RGU must decide whether to prepare an EAW within 30 working days. Petitioners are responsible for contacting the RGU concerning the decision - making procedures for the petition. Further Information More information about the environmental review program can be obtained by calling the following telephone numbers: 612/ 296 -8253. Toll -free voice mailbox (leave message and phone number) : 1 -800- 657 -3794. Environmental Quality Board 300 Centennial Building 658 Cedar Street St. Paul, MN 55155 Website: www.mnplan.state.mn.us E -mail: env.review@mnplan.state.mn.us I I I I I -1 II . I . I . I I -I I I I I I . I I I , I I I I , . I I I I I II I I . I I 1 ! I I I I I 11 I I I .1 . ,., I I . - . I I II I I I I I .I . I I , I I I .1 , I I I I - 11 . I I I , . I I I I 11 I I I I - I 1. I I . I I 1 I I I 1 I I , . : 1, I I . . I I I 1, 11 IIII .1 I - . - I , I . I - . I . I I I . I I I . I I . 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I Neighbors Against the Beaver Lake Townhome Proposal Environmental Assessment Worksheet Petition J Name (Print) Address can.,ati i.e V I. / • II l,i L j 1 1. l I/ 1 1. . — l / I' ;' / l/I /i % i 4/'r dW AW Ap AV r, 1 IIrn!; AW s AGENDA ITEM AGENDA REPORT Action by Council Date TO: City Managerer Endorsed Modified FROM: Assistant City Engineerineer Rejected SUBJECT: Assessment Hearing, 7:15 p.m., Monday, May 14, 2001 Gladstone West Neighborhood Street Improvements, City Project DATE: May 7, 2001 Booklets for the proposed assessments have been provided separately as a supplement to the agenda. The proposed assessments are the same as were outlined in the feasibility study and as were presented at the neighborhood meetings. The proposed assessments have been mailed out to the affected property owners, providing them with the specific assessment information for their properties. The mailed notice had a slight discrepancy in the reported interest rate and payment period from what had been previously communicated. Staff proposes to revise the assessment rate and period from that outlined in the Notice of Assessment. This revision is in favor of the resident. The difference between the notice and the proposed assessment will be discussed at the hearing. Staff recommends that the city council approve the attached Resolution for the Adoption of the Assessment Roll for the Gladstone West Neighborhood Streets, Project 00 -05, CIVIC jw Attachment RESOLUTION ADOPTION OF THE ASSESSMENT ROLL WHEREAS, pursuant to proper notice duly given as required by law, the city council has met and heard and passed on all objections to the proposed assessment for the construction of the Gladstone West Neighborhood Streets, as described in the files of the city clerk as Project 00 -05, and has amended such proposed assessment as it deems just, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: I. Such proposed assessment, as amended, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 15 years, the first of the installments to be payable on or after the first Monday in January, 2002, and shall bear interest at the rate of 6.3 er annummpp from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2001. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. It is hereby declared to be the intention of the council to reimburse itself in the future for the portion of the cost of this improvement paid for from municipal funds by levying additional assessments, on notice and hearing as provided for the assessments herein made, upon any properties abutting on the improvement but not made, upon any properties abutting on the improvement but not herein assessed for the improvement, when changed conditions relating to such properties make such assessment feasible. 4. To the extent that this improvement benefits nonabutting properties which may be served by the improvement when one or more later extensions or improvements are made, but which are not herein assessed, therefore, it is hereby declared to be the intention of the council, as authorized by Minnesota Statutes Section 420.051, to reimburse the city by adding any portion of the cost so paid to the assessments levied for any of such later extension or improvements. 5. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. AGENDA ITEM NO, 401W / MEMO To: Richard Fursman, City Manager From: Steve Lukin Subject: 95' Midship Aerial Platform Ladder Date: May S, 2001 Action by Council Date Endorsed Modified Rejected INTRODUCTION This 95' midship aerial platform ladder is the second piece of equipment that was approved b theppY citizens of Maplewood in the fire referendum that was passed in 1999. This has been a long process in part due to insuring the proper specifications will not only meet the best needs of the firefighters but also the needs of the community for the next 25 years RECOMMENDATION Bids were opened on May 4, 2001. The lowest responsible bidder meeting our criteria was Clareys Safety Equipment. Clareys Safety Equipment, who is the factory representative of Pierce Manufacturing Incorporated, came in with a bid in the amount of $637,500 with a delivery date no later than July 1, 2001. I would like to point out that a truck of this size normally takes one year to build. This was a demo unit that was shown at two major shows which allowed for the excellent pricing and delivery date. I, therefore, recommend that the City Council approve and award the 95' midship aerial platform to Clareys Safety Equipment in the amount of $637,500. c: City Clerk AGENDA ITEM qlvft42 AGENDA REPORT Action by Council Date Endorsed TO: City Manager Modified FROM: Assistant City Engineer Rejected SUBJECT: Award of Bids, Gladstone West Neighborhood Streets, City Project 00 -05 DATE: May 7, 2001 Bids for the Gladstone West Neighborhood Streets project are scheduled to be opened at 10 a.m. on Friday, May 11, 2001. A tabulation of those bids, a staff recommendation, as well as the corresponding resolution will be made available with a supplementary report, to be inserted into the agenda packet at that time. CIVIC jw f Additional Information for Agenda Item 1 -2 AGENDA REPORT TO: City Manager FROM: Assistant City Engineer SUBJECT: Award of Bids, Gladstone West Neighborhood Streets, City Project 00 -05 DATE: May 11, 2001 Bids for the Gladstone West Neighborhood Streets project were opened at 10:00 a.m. on Friday, May 11, 2001. Attached - - is - the - tabulation of bids. There were four bids received, which ranged from a low of $961,863.58 to a high of 1,128,000.68. The engineer's estimate was $1,111,000 The low bid was submitted by T.A. Schifsky & Sons, Inc. of North St. Paul, in the 14 amount of $961,863.58. The contractor, T.A. Schifsky & Sons, Inc., has successfully completed a number of projects in the city in the past. They are also currently the general contractor for the Tilsen South Neighborhood Streets Project. Staff recommends that the city council approve the attached resolution for award of bids to T.A. Schifsky & Sons, Inc. in the amount of $961,863.58. CIVIC jw Attachments TABULATION OF BIDS Pursuant to due call and notice thereof, a special meeting of the officials designated for a bid opening by the City Council of Maplewood was convened at 10 a.m., Friday, May 11, 2001. The purpose of this meeting was to receive, open and publicly read aloud bids for construction of Gladstone West Neighborhood Streets, City Project 00- 05. Present were: Chris Cavett and Judy Wegwerth Following the reading of the notice of advertisement for bids, the following bids were opened and read: Bidder Total Base Bid Bid Bond Affidavit ADA T.A. Schifsky & Sons 961,863.58 5%.yes yes Palda & Sons, Inc.1,057,062.95 5%yes yes Forest Lake Contracting 1,077,568.99 5%yes yes Tower Asphalt 1,128,000.68 5%yes yes Pursuant to prior instruction of the council, the city clerk referred the bids received to the city engineer instructing him to tabulate same and report with his recommendation at the regular city council meeting of May 14, 2001. Meeting adjourned at 10:15 a.m. s Agenda = 3 TO: Richard F a Cit M FROM: Bruce K. And n, DATE: May 7, 20 f r th SUBJECT: Edgerton Park id Opening ger of Park and Recreation X001 Ci Council Meeting Action by Council Date Endorsed Modified Rejected The Edgerton Park bid opening will be held on Thursday, May 10 at 2 p.m. in the city hall council chambers. Staff will be distributing a memo for council consideration at the pre- agenda meeting on Thursday evening. I apologize for the short time frame on this issue, but we are trying to get the project under construction as soon as possible. Staff will have more information in a memo for council distribution on May 10. Should you have any questions, please contact me directly at 4573. kd \edgertn5. mem Agenda Item I_3 I. AWARD OF BIDS Please add this item to your packet. Edgerton Park Bid Opening Agenda MEMORANDUM TO: Richard Fursman, City Manager FROM: Bruce K. Anderson, Director of Pa DATE: May 11, 2001 for the May 14, 200 SUBJECT: Edgerton Park General Site Improvements INTRODUCTION Formal bids were opened for Edgerton Park general site improvements on Thursday, May 10 2001. There were four bid proposals submitted, ranging from a low bid proposal of $531,095 to a high bid of $672,103. The architect's estimate for the project was $575,000. BACKGROUND Edgerton Park is located at the corner of Edgerton Street and Roselawn Avenue and is 10 acres in size. The property is jointly managed and owned by the Roseville school district and the city of Maplewood. Edgerton Park was developed in the early 1970s and currently consists of five ball fields, a small parking lot off of Desoto Street and new playground equipment which was installed in 1997. The bid proposals were as follows: Carl Bolander &Sons Company Base Bid: $531,095 Bid Alternate: $218,312 Veit and Company Base Bid: $558 Bid Alternate: $213,230 American Liberty Construction Inc. Base Bid: $657,831 Bid Alternate: $227,374 F. M. Frattalone Excavating &Grading Inc. Base Bid: $672,103.50 Bid Alternate: $243,991 Total Bid: $749,408 Total Bid: $771,395 Total Bid: $885,205 Total Bid: $916,094 The budget amount for the project is $565,000. Staff recommends that the bid be awarded to Carl Bolander &Sons Company with the low base bid amount of $531,095. Staff further recommends that the following bid alternatives be included in the final bid documents: 1. Installation of play equipment container- $11,100 2. Completion of asphalt trail system - $16,706 3. Landscaping - $14,275 4. Maintenance strip for roadway fencing - $3,844 5. Drinking fountain and concrete pad - $3,318 6. Outfield warning tracks - $11,550 7. Outfield foul line fences - $13,225 8. Side line fences - $3,200 9. Gates for four fields - $2,640 10. Foul line poles - $4,716 Total Bid Alternates: $86,587 Total Bid Awarding: $617,682 The proposed bid letting does not include costs for an irrigation system. The bid for the proposed irrigation system was $103,000 which staff feels is too high. We are going to explore the option of bidding an alternate system, which we believe will be closer to $50,000. Staff recommends that the increased funds to complete the project be allocated from the park dedication fund. Staff is currently working with the finance department to reprioritize projects to identify which projects would be eliminated to complete the Edgerton project as proposed. Staff strongly recommends that the project be completed at the proposed level. With the allocation of additional dollars, the project will be complete and will serve as a standard for future athletic park developments. RECOMMENDATION Staff recommends that the city award the low bid for Edgerton Park base bid in the amount of 531,000 plus bid alternatives as delineated for $87,000 for a total bid allocation to Carl Bolander &Sons Company of $618,000. Staff further recommends that the finance director prepare a funding option program for city council consideration with the monies to come from the park dedication fund. kd\edgertZmem PAI BID FORM 00500 PROPOSAL: Edgerton Park General Site Improvements PROJECT: Edgerton Park Maplewood, Minnesota OWNER: Maplewood Parks & Recreation Department 1830 East County Road B Maplewood, MN 55109 PROJECT Brauer & Associates Ltd. CONSULTANT: 10417 Excelsior Boulevard, Suite 1 Hopkins, MN 55343 BID SUB - MISSION Bids are due on Thursday May 10 2001 at 2:00 p.m. local time at the office of Bruce DATE AND TIME Anderson, Parks and Recreation Director, City Hall (at the Owner's address defined above). SUBMITTED BY: Name: CARL BOLANDER & SONS CO. V ( Type or Print Clearly) Address: 251 Starkey Street P.O. Box 7216 St. Paul, Minnesota 55107 -0216 Contact: Dick Travis Telephone: 651- 224 -6299 FAX: 651- 223 -8197 OFFER: BIDDER will complete the work according to the following: a) The quantities indicated for "UNIT PRICE" bid items are for the convenience of the Bidder and are not guaranteed "UNIT PRICE" bids shall include all labor, materials, storing, equipment, overhead, profit, insurance, tags, etc. necessary to cover the work described in the contract documents. Final payment to the contractor for "UNIT PRICE" bid items shall be based on field measured quantities and the contractor's unit bid price for completing the work outlined in the contract documents. b) Each Bidder must verify or establish quantities and the extent of work to their own satisfaction for "LUMP SUM" bid items, and submit a total bid sufficient to cover all the work outlined in the contract documents. "LUMP SUM" bids shall include all labor, materials, storing, equipment, overhead, profit, insurance, tags, etc. necessary to cover the work described in the contract documents. Final payment to the contractor for "LUMP SUM" bid items shall be based on the contractor's bid price for completion of the work outlined in the contract documents. c) The bid form has the following schedules in the following order: 1)Base Bid Schedule 2)Alternate Bid Schedule The contractor is required to provide a bid price for all schedules and bid items. Award of contract will be as stipulated under "Award of Contract" on the last page of this bid form. Brauer & Associates, Ltd. Edgerton Park Site Improvements Project #00 -37 DOCUMENT 00500 -1 Maplewood, MN Edgerton Park Base Bid Schedule UNITS LEGEND: LS = Lump Sum, SF = Square Feet, SY = Square Yard, EA = Each, LB Pound LF = Lineal Feet, FF = Face Feet, CY = Cubic Yards (in place measure) TN = Ton No. Section 1 -Removals Plan Unit Unit Bid Total Bid Description Qty. (In Dollars) (In Dollars) 1 Remove all items specifically identified on sheet L1 and as listed below 1 LS 9, 663.86 9, 663.86asbeingremovedbycontractor. Removals include, but are not limited to: 1) *N01W 0* 00004 060000 Ah4 1rk0YWAJ, 2) asphalt ring road with curb and gutter west of school, 3) asphalt play court, 4) asphalt trails, 5) concrete walkways adjacent to school, 6) asphalt parking lot, 7) agg- lime infields & gravel parking lot (material may be used as common fill below proposed paved areas) NOTE: all other removals shall be by owner unless shown otherwise in the alternate bid schedule Section 1 Removals Total 91663.86 No.Secti 2 - Earthwork Plan Unit Unit Bid Total Bid 1 Description Qty. SY In Dollars)In Dollars) 1 On -site earthwork as required to achieve plan grades and an on -site 1 LS 98, 365.57 98, 365.57 balance - complete, including: 1) stripping, stockpiling, respreading, and fine grading topsoil to 6" settled depth; 2) common excavation and 2 placement of subsoil materials to subgrade elevations in all work areas; 3) 1 SY 12.77 25,348.45 roadways and parking lots subsoil corrections/ compaction; and 4) grade maintenance as necessary for duration of construction period; (does not include erosion control under this item) 2 Furnish and place tree protective fencing as indicated on plan sheet L3.0 700 LF 1.86 1 and as directed by LA -E at time of construction 3 Furnish and place all erosion control as indicated on plan sheet ECA and 1 LS 3,005.34 3 , 005.34 appendix "B" of the specifications - complete 4 Furnish and place compacted infield aggregate in infields to 5" depth (in-1 TON 21.28 32,984.00 place measure) - note: does not include the warning tracks under this item 5 Construct overflow swale as per detail 1/EC1 1 LS 926.94 926.94 Section 2 - Earthwork Total 136, 583.85 y ? s No. Section 3 - Utilities (Storm Sewer & Water Service) Plan Unit Unit Bid Total Bid Description Qt (in Dollars) (In Dollars) 1 Furnish and install Storm Sewer System including all storm sewer pipe, 1 LS 58 190.08 58 190.08catchbasins, manholes, castings, outlet structure, rip rap, aprons, adjustments to existing str etc.- complete Section 3 - Utilities , (Storm Sewer & Water :Service) Total 58,190.08 a; , .. ;,•, ,,..s tom, . -r• V ., ,^, :x> s'. :.. .:..'^ No.Section 4 - Asphalt/Concrete Description Plan Qty. Unit Unit Bid In Dollars) Total Bid In Dollars) 1 Furnish and place asphalt paving for parking lot & sport court,6,850 SY 9.57 65,554.50including11/2 MnDOT 2331 Type 31 base course, 1 1/2 MnDOT 2331 Type 41A wearing course and 6" MnDOT 3138 Class 5A aggregate - complete 2 Furnish and place heavy -duty asphalt paving for drive /roadway,1 SY 12.77 25,348.45 including 2" MnDOT 2331 Type 31 base course, 2" MnDOT 2331 Type 41A wearing course and 8" MnDOT 3138 Class 5A aggregate - complete Brauer & Associates, Ltd. Edgerton Park Site Improvements Project #00 -37 DOCUMENT 00500 - 2 Maplewood, MN C 3 Furnish and place asphalt paving for general trails, - including 3"1,525 SY 12.93 19,718.25 MnDOT 2331 Type 41A wearing course and 6" MnDOT 3138 Class 5A aggregate - complete 4 Furnish and place MnDOT B612 concrete curb and gutter for parking lot 2 LF 8.78 22,476.80 and drives - complete 5 Furnish and place 4" thick concrete paving (4000 psi) for walks, bleacher 7 SF 2.70 20,182.50 pads, bench pads, etc. - complete 6 Paint parking lot stalls and miscellaneous lines / turn. lane arrows /1 LS 1,689.40 1,689.40hand! cap parking areas in parking lots - complete 7 Paint line striping of sport court as indicated on detail 1/1_11 -1 LS 1 126.27 1 complete Excluding Basketball Court Striping Section 4 -Asphalt and Concrete Total 156,096.17 No.Section 5 - Fencing Plan Unit Unit Bid Total Bid Description Qty.In Dollars)in Dollars) 1 Furnish and install 30'x 20' x 30' chainlink fence backstop on 1 EA 13,688.63 13,688.63 ballfield #1 - complete including overhead net assembly 2 Furnish and install 20' x 20' x 20' chainlink fence backstop on 3 EA 12,420.45 37 ballfields #2, #3, & #4 - complete including overheadnet assembly 3 Furnish and install 60" high - 2 rail black vinyl -clad chainlink fence 330 LF 21.06 6 along roadway) - complete 4 Furnish and install 60" high x 10' wide black vinyl -clad chainlink gate -2 EA 912.27 1,824.54 complete 5 Furnish and install 8' high - 3 rail chainlink fence (infields and players 515 LF 25.12 12,936.80 bench areas) - complete 6 Furnish and install 8' high - 4 rail chainlink fence (front of players bench 192 LF 36.49 7 areas) - complete Section 5 - fencing Total 79, 667.20 No.Section 6 - Site Amenities & Miscellaneous Items Plan Unit Unit Bid Total Bid Description Qty.In Dollars)In Dollars) tpirpry ova/ J' I/ tq EA 11 0.00 2 Furnish and install tetherball assemly - direct bury - (Landscape 4 EA 517.19 2,068.76 Structures - Model #100070A) - complete 3 Furnish and install 24' players bench with backrest - direct bury (JW 8 EA 1 9,038.56 Industries, Inc.) - complete (does not include concrete pad) 4 Furnish and install single swing arm barrier gate as indicated on plans -1 LS 1 1 complete 5 Reinstall salvaged double swing arm barrier gate as indicated on plans -1 LS 1,152.19 1 complete 6 Furnish and install traffic signage as indicated on plans (including stop 1 LS 1 1,238.89 signs, do not enter signs, busses only signs, handi -cap signs, etc.) - complete Section 6 - Site Amenities & Miscellaneous Items Total 15,095.91 Brauer & Associates, Ltd. Edgerton Park Site Improvements Project #00 -37 DOCUMENT 00500 - 3 Maplewood, MN No. Section 7 - Site Electrical Descrription 1 Furnish and install site electrical system, as defined on electrical sheet E -1 Plan Unit Unit Bid Total Bid Qty. (In Dollars) (in Dollars) 1 LS 7,500.00, 7,500.00 Section 7 - Site Electrical Total 7, 500.00 No.Section 8 - Seed & Sod Description Plan Qty, Unit Unit Bid In Dollars) Total Bid In Dollars) 1 Furnish and place Type I seed mixture pond area - complete 1 LS 1 1,830.18 2 Furnish and place Type 11 seed for irrigated turf areas - complete 1 LS 2 2 3 Furnish and place Type 111 seed for non - irrigated turf areas - complete 1 LS 7 , 360.14 7, 360.14 4 Furnish and place sod for placement as directed by LA -E at time of construction - complete 26 SY 1 50,137.50 Section 8 - Seed & Sod Total 1 62, 216.69 No. Section 9 - Construction Surveying & Staking Plan Unit Unit Bid Total Bid Description Qty. (In Dollars) (In Dollars) 1 Perform all Construction Surveying & Staking by a registered land 1 LS 6,081.83 6,081.83 surveyor, as required to complete the project Section 9 - Construction Surveying & Staking Total 6,081.83 Base Bid Total: $531,095.59 Brauer & Associates, Ltd. Edgerton Park Site Improvements Project #00 -37 DOCUMENT 00500 - 4 Maplewood, MN Edgerton Park Alternate Bid Schedule No.Alternate Bid.Schedule Plan Unit Unit Bid Total Bid Description Qty.in Dollars)In Dollars) 1 Screen and pulverize topsoil on all 4 ballfields and soccer field 1 LS 12 850.00 12 850.00overlayscomplete, as defined on plan sheet L3.0 - Overall Grading and specification section 02923 Furnish and install all materials necessary to construct Play Equipment 1 LS 11,100.00 11,100.00 Container (East of Little League Field #2) - complete including 6 "x18" concrete curb container, draintile system and connection to storm sewer system, 12" depth of play area sand, etc. 03 Furnish and place asphalt paving for general trails, - including 3"1,375 SY 12.15 16, 706.25MnDOT2331Type41Awearingcourseand6MnDOT3138Class5A aggregate - complete 4 Complete soils corrections as directed by LA -E to include: 1) over-200 CY 7.50 1, 500.00 excavation and on -site disbursement of subsoil material and 2) import and place engineered backfill meeting MnDOT Spec. 3149.2132C or G. Note: Bid quantities and payment on a cubic yard basis shall be based on an in- place cubic yard measure and include both excavation and disbursement of subsoils and import, place, and compaction of engineered backfill Plant all trees and shrubs as per plan sheet L4 complete including 1 LS 14,275.00 14,275.00mulchingindividuallyplantedmaterialsaswellasentireplantingbedsof mass shrub plantings to a 6" depth 6 Furnish and install 4" thick x 16" wide concrete maintenance strip 330 LF 11.65 3,844.50beneathballfieldfencingandfencingalongroadway) - complete 7 Furnish and install drinking fountain on concrete pad with subdrain -1 LS 3, 318.00 3, 318.00complete (including water service connection) 8 Furnish and install ball rack - complete 8 EA 274.00 2,192.00 9 Furnish and install bat rack - complete 8 EA 264.00 2,112.00 10 Furnish and install soccer corner markers - complete 12 LF 327.00 3,924.00 11 Furnish and install irrigation system as shown on sheet IR -1: complete -1 LS 103,000.00 103,000.00 including plumbing and hookup of mechanical pump by a licensed plumber 1 Furnish and place compacted infield aggregate in warning tracks to 5"550 TON 21.00 11, 550.00 depth (in -place measure) - complete 13 Furnish and install 8' high - 3 rail chainlink fence (outfields and foullines 1 LF 13.50 18, 225,.00 of Ballfields #1 & #2) - complete 4 Furnish and install 8' high x T wide chainlink fence mangate (outfields)4 EA 400.00 1complete 5 Furnish and install 8' high x 3' wide chainlink fence mangates (infields) -4 EA 400.00 1 complete Furnish and install 8' high x 12' wide 'g de chainlink fence double gate 4 EA 660.00 2,640.00 infields) - complete 7 Furnish and install foulline poles - including flags & finish, concrete 4 EA 1 4, 716.00 footings, etc. - complete 18 Furnish and install D- Thybar Ballfield Equipment Boxes - complete 4 EA 790.00 3,160.00 does not include concrete pad) Alternate Bid Total:L L218. End of Bid Schedules Brauer & Associates, Ltd. Project #00 -37 UMENT 00500 - 5 Edgerton Park Site Improvements Maplewood, MN s OWNER'S RIGHT The owner reserves the right to revise the scope of the work outlined in the contract documents. "Unit Price" bids in the base bid and alternate bid schedules shall prevail for changing quantities of work items from those indicated in the contract documents. ADDENDA The following Addenda have been received. The modifications to the Bid Documents noted therein have been considered and all costs thereto are included in the Bid price. Addendum # 1 Dated 05 - 04 - 01 Addendum # Dated Addendum # Dated CONTRACT TIME The undersigned agrees to commence work under this contract on or before the date to be specified in written "Notice to Proceed" of the Owner with the project 100% complete on or before August 15, 2001 as stipulated in the specifications. Project start date is projected to be May 16 2001. Bidder further agrees to pay as liquidated damages to the sum of one hundred dollars ($100.00) per day for each consecutive calendar day thereafter as hereinbefore provided in Section 00811- Supplemental Conditions of the Contract Specifications. WITHDRAWAL OF PROPOSAL This proposal is submitted after careful study of the Drawings and Specifications and from personal knowledge of the conditions, both surface and subsoil, at park site, which knowledge was obtained from the undersigned's own sources of information and not from any employee of the City of Maplewood. It is understood and agreed that proposal cannot be withdrawn within thirty (30) calendar days without the consent of the City of Maplewood. The City of Maplewood has the right to reject any or all proposals. A Bidder's Bond or Certified or Cashier's Check in the amount of not less than five percent '(5 %) of your total bid made payable to City of Maplewood, is attached herewith and shall be considered liquidated damage to the Owner if bidder is awarded the contract but fails to enter into a contract in accordance with this Proposal. SUBMITTAL REQUIREMENTS Each bidder shall be required to submit the following information and data. Information not submitted at the bid opening must be submitted prior to award of the contract. 1. Affidavit of Non- Collusion 2. Acknowledgment of receipt of addendum 3. Any other items specifically required by the contract documents. AWARD OF CONTRACT The contract for the work outlined in the contract document and this proposal form, will be awarded to the lowest qualified bidder. Lowest bid will be determined by the TOTAL BASE BID PRICE PLUS THE ACCEPTED ALTERNATES. BID FORM SIGNATURES(S) Respectfully submitted, Bidder is (Corporation) (pp "poyq) Qpow Firm BO ER . NS CO. By Title ice -P s ident Fed. Tax ID Number #41- 0157410 Date May 10, 2001 Brauer & Associates, Ltd. Edgerton Park Site Improvements Project #00 -37 DOCUMENT 00500 - 6 Maplewood, MN AFFIDAVIT OF -v.tOWCOLLUSION i hereby swear (or affirm) under the penalty for perjury: 1. That I am the bidder {if the bidder is an individual), a partner in the bidder (if the bidder is a partnership) or an officer or employee of the bidding corporation having authority to sign on its behalf (if the bidder is a corporation): 2. That the attached bid or bids have been arrived at by the bidder independently, and have been submitted without collusion with, and without any agreement, understanding, or planned common course of action with, any other vendor of materials, supplies, equipment or services described in the invitation to bid, designed to limit independent bidding or competition: 30 That the contents of the bid or bids have not been communicated by the bidder or its employees or agents to any person not an employee or agent of the bidder or its surety on any bond furnished with the bid or bids, and will not be communicated to any such person prior to the official opening of the bid or bids; and 4. That I have fully informed myself regarding the accuracy of the statements made in this affidavit. Signed Lawrence /H. Langer, ice - President Firm Name CARL BOUNDER & SONS CO. Subscribed and sworn to before me i —jo this i0th day of May 2001 Y. Notary Pu lic MY Commission expires, Bidder's F.I. Number MARILYN J.IKUKACKA NOTARY PUBLIC - MINNESOTA My COMWSSIN E*I= Jan. 31. 2005 Number used on Employer's Quarters Federaly Tax Return, U.S. Treasury Department Forcei 941): • # 41- 0157410 January 31, 2005 AGENDA NO. %T Action by Council Date AGENDA REPORT Endorsed Modified Rejected TO: City Manager FROM: Finance Director — RE: SCHEDULE MEETING TO REVIEW 2000 ANNUAL FINANCIAL REPORT AND AUDIT REPORTS DATE: April 24, 2001 Recently, the City's 2000 Annual Financial Report and audit were completed. The reports were distributed on April 20. It is recommended that the City Council schedule a meeting to discuss these reports with Steve Laible, the partner at KPMG who was in charge of the audit. Steve is available on Monday, June 11 for the Council- Manager meeting at 6:00 p.m. immediately preceding the regular Council meeting. Steve is also available on Thursday, May 24, if a special Council meeting were to be held at 5:15 p.m. immediately after the regular "Pre- agenda" Council meeting. It is requested that the meeting be held in the Maplewood Room because a screen is needed for my portion of the presentation. PAagnlafrmeeting.doc Agenda _4T4W 01 MEMORANDUM Action by Counc TO: City Manager FROM: Ken Roberts, Associate Planner Date SUBJECT: Residential Parkin Issues and Code Ch Endorsed9Change .DATE: April 24, 2001 Modified rejected INTRODUCTION On September 25, 2000, the city council again discussed the issue of residential arpking.Because of strong support and interest in this issue, the city council directed staff to prepare cityordinancerevisionsaboutparkinginresidentialareas. BACKGROUND On October 4, 1.999, the council reviewed several concerns and alternatives about off- streetparkinginresidentialareas. The council had varying opinions and concerns with the rpoposedOrdinanceandtooknoactiononthematter. Therefore, the city made no changes to the parkingg On February 14, 2000, the city council again reviewed this matter. The council too 'k no specificactionatthismeetingaboutresidentialparkingissuesbutagreedtohavethismatter9onanupcomingworkshopagendaforfurtherdiscussion. On December 6, 2000, the planning commission reviewed a draft ordinance amendment aboutparkinginresidentialareas. The commission asked staff to make changes to the r the r g proposedordinanceandthenbringrevisedordinancebacktothemforfurtherreviewandcomment. On April 23, 2001, the city council gave the attached ordinance amendment fir 'first reading. DISCUSSION Over the last 2- 3 years, staff has seen an increase in the number of complaintsdunkvehiclesandcarsparked p s received about p ked -in front_y- front We_ are_ concerned-that- that -a- large- number -Of- vehicles - --and improper storage can have a detrimental effect on the character of residentialneighborhoods. In March 2000, the city council asked staff to review city regulations about parkingY9png in residentialareas. They also directed staff to seek public input on this issue. Before writing n n ordinances, staff and the city ouncil felt g y new Y t that t would be beneficial to hear from the communityseehowtheyfeelabouttheissue. As such we h 'and s had information published in the MaplewoodReviewandtheMaplewoodinMotion. Several residents responded to our requestquest forcommentsbywritingortelephoningcitystaffandseveralpersonsspokeattheSeptemberThe p p 25,2000, council meeting. e majority of the people that commented supported code changes asoutlinedbystaff. The items or ideas listed in the articles included the following:9 1. Limiting the amount of driveway area or pavement in the front Y ard. 2. Requiring a paved or hard surface area for parking.g 3. Requiring all vehicles parked or stored outside to be licensed and operable. 4. Requiring a paved driveway when an owner requests a building permit to improve his property. 5. Prohibiting vehicle parking or storage in the front yard on grass or unimproved areas that are not intended for a vehicle. 6. Creating an exemption provision that would allow city staff or the city council to waive these requirements under certain circumstances. Citizen Response After publicizing the above- listed information, staff received 39 phone calls and 21 letters about this issue. One of the letters had signatures of support for code changes signed by 21 residents. Another had signatures of support from three households. Following is a representation of the kind of responses received through the phone calls and letters. Several offering general support for the proposed changes. Something should be done about overnight parking on city streets. People are parking boats, Rd's and semi's on the street. Should not be allowed to park multiple vehicles, bobcats and other items in front yards. Junk cars should not be allowed to be stored anywhere outside. Car repair businesses should not be allowed in residential .areas. Need consistent enforcement of overnight parking ordinance. Home businesses that have vehicles for non - residents should not be allowed in residential areas. Un- licensed vehicles should not be allowed to be parked in yards. No parking (period) on unpaved areas. Need also to address junk and appliances that are stored in yards. No vehicle parking on lawns and owner is required to obtain permission from neighbor to expand /create additional parking surfaces besides a standard driveway. Recreational vehicles, boats, etc. should not be allowed to be parked in front of a house, only on a driveway or improved side yard. Class 5 or crushed rock should be considered to be a hard or improved surface. New ordinances are fine, but need city staff to enforce them. Penalties and fines for violations need to be defined. Need to define what improved or hard surface means. Should be allowed 30- 60 days to make vehicles operable. Exemption provision a good idea but need defined criteria. Something needs to be done about cars for sale on city streets, private property and business parking lots. Why can't we park on the street overnight? The city should not require paved parking or limit the number of vehicles on a property. The city should not limit the number of vehicles people park, consider small lots that don't have a lot of options. This is a violation of personal property rights. K The list above is a representation of the comments received. The number of times a statement was made.was not recorded but staff noted the responses that were opposed to any code changes. We received two calls against any new prohibitions on parking and 3 letters, One which was more concerned about Lack of enforcement of existing rules. I have attached a small representation of letters (starting on page four) we received. It was and is the city's intention to listen to resident input on this issue and then, with direction from the city council, draft an ordinance that starts to address the problems identified by residents, city staff and the planning commission. The council, at their meeting on September 25, 2000, suggested that city staff include the following items in a code change about residential parking: 1. The.city will consider crushed rock or gravel as a hard surface for parking and storage purposes. 2. The city should not require a paved driveway with other home improvements. 3. The city may allow exceptions to the rules, subject to the input of the neighbors, city staff and city council. The council also wants to see a comprehensive approach to address junk and debris in yards. Our goal is to develop an ordinance that balances the interest of private property rights with one that provides more control and order to the parking of trucks, cars and recreational vehicles. The proposed ordinance puts into writing the direction the city council gave to city staff after they considered the testimony of the interested parties. The proposed ordinance also includes changes suggested by the city attorney and the planning commission at their December 6, 2000 meeting. COMMISSION ACTION On February 5, 2001, the planning commission recommended approval of the attached ordinance amendment. RECOMMENDATION Approve the code change starting on page 13 about off - street parking in residential areas. p\ordlparking2.01 Attachments: 1. Response letters 2. Proposed Ordinance Amendment 3 ATTACHMENT 1 0 0*0 0 0 0 0 0 0 * 0 0 0 * s • s s • V _co o i I T - 1 s 0 ' t i 0 i Cv \T F M 1 TN •a 4- If 1, i A) 60, rzD i D /* s •ri:Ltk ) Ilk 0 0 3'77, VON. IPfl.-S lb Y 1 J / Lly` 111 r \ Yj T f r s r Af G41 L-r CA s ot Ic all RD 444!!!"' oe A I Ir.. i i onnn s s e w d 4 45 Cam- - 0 6 = c fifes - lf fr 3 T 86-% TO t 1&r ToC coy L;o ' J c. t fi L.. C5 l Les' , f w IiT5 70 VSL' or 1.1,( 116 3 6 September 5, 2000 Ms. Melina Coleman Community Development Department City of Maplewood 1830 East County Road B Maplewood. NN 55109 Dear Ms. Coleman: We read about the upcoming plans to review zoning regulations relating to pa in residential areas in the September issue of the Maplewood Motion. If it is necessary to review these regulations, we would like to share some comments and concerns. o By limiting the amount of driveway area in the front yard would certainly limit the number of vehicles allowed. How would the amount of driveway area be determined? Many households have three or four members that are licensed drivers and these families have more than two vehicles and only a one -car garage. Rewiring a paved or hard surface area for parking is a good idea. However, the terns hard surface needs to be defined (e.g., rock, gravel, asphalt, or blacktop). Requiring vehicles to be licensed and operable is also good. However, we think there should be a time limit allowed for repairs (e.g., 30 -60 days). Prohibiting vehicle parking on unimproved areas or without a hard surface also is a good idea. Creating an exemption provision may be a good idea, but what criteria would be used for allowing an exemption (e.g., financial hardship, reasons). Residential areas should not be used as a repair shop unless garage space is available to store them We feel the issue of a `well maintained7 yard should be addressed in conjunction with vehicle issues. we have seen yards that loom like a "Junk yard"" that are unke t and haveJYP multiple storage areas with various equipment laying around (even though their vehicles are parked on a paved surface. SEP n k 200a 0 Ms. Melinda Coleman Page 2 September 5, 2000 We can really appreciate the difficulty the city faces in making changes, trying to balance property rights and having a nice looking neighborhood. If you have questions or need clarification, please contact one of us. Thank you for the opportunity to share our views. Srely, Diane and Jurgen Droeger 1443 Laurie Road Maplewood, MN 55109 651) 777 -3768 Jea and Jinn Gierret 1451 Laurie Road MaplewaocL MN 55109 651) 773 -8327 RaYY Sheryl Brunner 1446 Laurie Road Maplewood, MN 55109 651) 770 -0270 July 14, 2000 Ms. Melinda Coleman Mr. Ken Roberts Community Development Department City of Maplewood 1830 E. County Road B Maplewood, MN 55109 Dear Ms. Coleman and Mr. Roberts: This letter is to enthusiastically endorse the proposed new zoning regulations relating to parking in residential areas. we are in favor of this proposal because we realize it will help maintain our property values and preserve the character of our quiet suburban neighborhoods. We endorse all of the following proposed regulations: 1. Limiting the amount of driveway area or pavement in the front yard. 2. Requiring a paved or hard surface area for parking. 3. Requiring all vehicles parked or stored outside to be licensed and operable. 4. Requiring a paved driveway when an owner requests a building permit to improve his property. 5. Prohibiting vehicle parking or storage in the front yard on grass, unimproved areas or areas without a hard surface that are not intended for a vehicle. In addition, we would also like to propose the following additional regulations: 7. Limit to 2 the number of vehicles that can be parked or stored outside. 8. Prohibit on- street parking completely between midnight and 6 am. 9. Increase the penalty in existing noise regulations for vehicles that do not have fully functioning mufflers. Thank you for your efforts to preserve the quality of our suburban neighborhoods. Sincerely, Name r Address t J6 Phone 7_77- 03), Name Address Phone I I)A - J [ 1141, 0 July 14, 2000 Ms. Melinda Coleman Mr. Ken Roberts Community Development Department City of Maplewood 1830 E. County Road B Maplewood, NON 55109 Dear Ms. Coleman and Mr. Roberts: This letter is to enthusiastically endorse the proposed new zoning regulations relating to parking in residential areas. We are in favor of this proposal because we realize it will help maintain our property values and preserve the character of our quiet suburban neighborhoods. We endorse all of the following proposed regulations: 1. Limiting the amount of driveway area or pavement in the front yard. 2. Requiring a paved or hard surface area for parking. 3. Requiring all vehicles .parked or stored outside to be licensed and operable. 4. Requiring a paved driveway when an owner requests a building permit to improve his property. 5. Prohibiting vehicle parking or storage in the front yard on grass, unimproved areas or areas without a hard surface that are not intended fora vehicle. Thank you for your efforts to preserve the quality of our suburban neighborhoods. Sincerely, Address C' Phone 2 77- )--3 1v l /I ( 1yC "S" 2 '2 6 - jS 10 Name 1 ,A , i Name Address . Phone I- 2(j kk Z,4v 7t 76777 11 Page 1 of 1 Melinda Coleman From: Jon Belisle <belisle @usinternet.com> To: < Melinda .coleman @ci.maplewood.mn.us> Cc: <Ken.roberts u@ci.maplewood.mn.us> Sent: Friday, March 30, 2001 2:38 PM Subject: Comments on Proposed Parking Ordinance Dear Melinda - It has been over a year since I last wrote you on the proposed changes to off - street parking. Based on the proposed ordinance, as published in the current issue of Maplewood In Motion, I have a number of specific questions as follows: 1. , The ordinance details "Vehicle Parking" - _- what about boats, trailers snowmobiles, pick -up toppers? 2. You need to define "screening ". Something can be screened with shrubbery in July but clearly visible in January. There is an old VW Beetle in our neighborhood that has been under a tarp for 5+ years -- is that screening? 3. You have not defined enforcement -- is it the responsibility of the police department, environmental affairs, or some other department? 4. You have not defined the penalty for non - compliance. If the homeowner does not cooperate, what specifically happens? Without aggressive enforcement, the ordinance is of little value. There is a junk car in our neighborhood (on the grass next to the driveway), that is it has no engine, no hood, no doors, no license and yet I reported this to the Maplewood Police 2 months ago and it is still there. Please respond with the city's answers to the above 4 questions. Thank you, Jon Belisle 12 4/12/01 Attachment 2 ORDINANCE NO. AN ORDINANCE ABOUT OFF - STREET PARKING IN RESIDENTIAL AREAS The Maplewood City Council approves the following changes to the Maplewood Code of Ordinances: (I have underlined the additions and crossed out the deletions.) SECTION I. This section changes the language of Section 19 -9(24) of the Maplewood City Code as follows: 24) All Other conditions, acts or things which are liable to cause injury to the person or property of anyone. This shall include, but not be limited the parking or storage of vehicles in the front yard of a residential property on grass, unimproved areas or areas without a hard surface. SECTION 2. This section adds the following definition to Section 36 -6 of the Maplewood City Code, Vehicle: A device for carrying or conveying persons or property that may be self - propelled or may be propelled, drawn or towed by a seIf-propelled vehicle. SECTION 3. This section adds Subsection 36 -220) to the city code as follows: Section 36 -22(i) Purpose The purpose of this Article of the. City Code is to control, through nuisance and zoning regulations, certain land uses and activities that have a direct and detrimental effect on the character of the City's residential neighborhoods. As such, the Maplewood City Council finds that, in order to accommodate the off - street parking needs of residents while protecting the interests of the public, regulations and performance standards are desirable and necessary for off - street parking areas in residential zoning districts. 0 Findinas To the purposes listed above, the Maplewood City Council finds that the use and possession of vehicles are an important factor in the lives of many residents of Maplewood. The city Council also finds that the number of vehicles, the improper storage of vehicles and the parking of and storage of excessive numbers of vehicles can be a nuisance and can affect the neighborhood character as well as the public health, safety and welfare, property values and the reasonable use and enjoyment of neighboring properties. The city council further finds that the establishment of these regulations further the cioals in the Maplewood Comprehensive Plan relative to the establishment and enhancement of residential neighborhoods and similar goals. In making these findings, the city council accepts the recommendations of city staff and planning commission that have studied the experiences of other suburban cities that have reviewed and regulated off - street parking in residential areas. The Maplewood City Council establishes these regulations as a means to balance the interests of the owners of vehicles, nearby residents and the public. 13 3 ) Goals Goals in adopting this ordinance include the following: a. Preserving neiahborhood character, public health, safety and welfare and property values. b. Allowing all residents a reasonable use of and a chance to enjoy their prODeft. C. Minimizing the nuisances and the adverse effects of off- street vehicle pa king through careful site design standards. d. Requiring the owners and builders of residential driveways and parkina areas to design and build them to reasonable standards. e. Avoidina nuisances and potential damage to adjacent properties from off - street vehicle parking and parkina areas through design standards and setback requirements. 4) Off - Street Parking Standards for Single and Two Family Dwellings. The followin standards shall apply to off- street parking for single and two familv residential properties in the RE -40. RE -30. RE -20, F. R -1. R -1(S) and R -2 zoning districts. a. Vehicle parking in the front yard setback area Lthe area between the front of the residential structure and the street right -of -way line) of. single and two family residences shall only be on a hard surface driveway. or on improved and designated parking areas. Such a hard surface shall include bituminous, concrete, brick, gravel or crushed rock or another hard surface approved by_cty staff b. The city _prohibits vehicle parkina or storage in the front ,yard on crass. unimproved areas or areas without a hard surface. C. Driveways and parking areas shall be at least five feet from a side proDert line and parking areas shall not be in the street right -of -way or on other public property. d. No owner or operator shall park a vehicle that would block a sidewalk. e. All vehicles parked or stored outside on a residential property shall not be abandoned (as defined in Section 19 -28). shall have a current license and registration and shall be in operable condition. (Also see Sections 19 -28. Definitions and 19 -29. Violation.) f. The total area in the front yard setback area of a sinale dwelling lot improved for 12arking and drivewaypurposes shall not exceed forty. (40) Dercent of the front yard setback area. The total area in the front yard setback area of a duplex or double dwelling lot improved for parkina and driveway purposes shall not exceed fifty (50) percent of the front yard setback area. 14 g_ The city may approve an increase in front yard driveway coverage, a different driveway setback or a different driveway surface for a sin-ale or double dwellinaby administrative review of minor construction plans as outlined in Section 25 -65 of the city code. The city may approve an increase in front yard driveway coverage, a different driveway setback or a different driveway surface where such appr._ al would meet the standards required by code for unique circumstances and where the above ordinance standards do not fit or where they would create a hardship for the property owner. As part of such an approval, the city may require the property owner or appli_ cant to add screening next to or around the parking area or driveway. The city may require such screening to help hide the parking area and vehicles from the view of adjacent residential properties or from the view from the public street. The property owner or applicant may use a privacy fence, additional landscaping or other means to meet the screenina requirement. City staff shall approve and inspect all such screening_ SECTION 4. This ordinance shall take effect on August 1, 2001. (After the City Council approves it and the official newspaper publishes it). The Maplewood City Council approved this ordinance on , 2001. Mayor Attest: City Clerk Ayes- Nays- 15 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA WEDNESDAY, DECEMBER 6, 2000 In Mr. Ken Roberts gave the report for the city. On September 25, 2000, the city council again discussed the issue of residential parking. Because of strong support and interest in this issue, the city council directed staff to prepare city ordinance revisions about parking in residential areas. The council is choosing to take small steps versus jumping in head first. The council, at their meeting on September 25, 2000, suggested that city staff include the following items in a code change about residential parking: 1. The city will consider crushed rock or gravel as a hard surface for parking and storage purposes. 2. The city should not require a paved driveway with other home improvements. 3. The city may allow exceptions to the rules, subject to the input of the neighbors, city staff and city council. The ordinance amendment clarified what the violation is for an abandoned motor vehicle to make it clear that is a code violation and can be prosecuted accordingly. The purpose, findings and goals sections of the report are included to show the legislative intent and why the ordinance is being created. The proposed ordinance would apply to all property less than one acre in size, and for the residential zoning district except the RE -40. There was question at the staff level if this should include all residential properties no matter the acreage. The ordinance does not apply to side yards or rear yards which may be another important discussion point to consider. Mr. Roberts informed the commission that Mr. Trippler has distributed language that Mr. Trippler is requesting be added to the proposed ordinance as item I. Mr. Thompson felt item D was not clear. He questioned that if he paved his driveway could he park a car next to the curbing in the front yard? Mr. Roberts responded saying there is a public boulevard along every street that is 10 to 15 feet wide that is public property. You cannot be on the public boulevard at all, and if you do want to make a paved parking spot in your front yard, it has to be into your private property at least 10 feet. Mr. Thompson felt it was indiscriminatory to commercial property. Chairperson Fischer pointed out a resident's property line could be very close to the curb, or they might have a twenty -foot setback. Mr. Roberts pointed out item H in the ordinance covers unique situations or where normal rules don't apply, somewhat similar to a variance. The reasoning for item D is due to snowplowing and sanding issues. Item D asks for no parking at least 10 feet back from the street right of way, Ms. Fischer questioned whether engineering felt that was really necessary. Mr. Roberts responded in saying they didn't specifically have engineering's input on that issue. He also did not see a problem with the commission asking him to reduce that to a smaller number. Mr. Trippler had two concerns with the proposed ordinance. One included what the difference was between items A and C in the proposed ordinance. He also did not understand why the ordinance applied only to properties less than One acre in size. Staff felt larger properties may not have problems with the parking issue. Past history has proven the problem lies with the smaller lot, residential areas which are those less than one acre. Staff thought if it is a 10 -acre lot and a neighbor cannot see it, why would they care if their neighbor parked next to the garage on grass or in his front yard on grass. Ms. Fischer pointed Out what if it is on a 10 -acre lot and you can see it? Mr. Trippler felt setting the property size for the ordinance to less than 5 acres I seemed more appropriate. Staff also felt A and C in the ordinance had a lot of the same language and could be combined. Mr. Rossbach felt the ordinance should include some type of language to address screening. He said if there was proper screening to obscure the vehicle so it was not a nuisance there should be proper language in the ordinance to allow for that. " What the ordinance is trying to accomplish is to not have an unsightly situation for neighbors, or for people driving down the street. Just by having a large lot does not necessarily accomplish this" stated Mr. Rossbach. He would also like to see the type of language used in the ordinance be addressed. Using "the front setback area" would only make sense to planners and suggested further definition was needed. Mr. Rossbach also didn't feel it was reasonable that an owner would have to go 10 feet into their property to park a car. Mr. Mueller was disappointed the ordinance did not address recreational vehicles or campers. Mr. Roberts responded in saying the council did not want to address those issues at this time. Mr Thompson pointed out Ms. Coleman straightened out his thinking .:regarding townhomes having more than 50 percent hard service in their front yard. She pointed out townhomes would be excluded from this ordinance due to their zoning classification. Darlene Laube, 134 Downs Avenue, Maplewood, was present with questions. Her main concern was people and how they maintain their property. She doesn't feel they screen their boats or junk vehicles as they should and feels it runs down the neighborhood. She thought the ten feet from the property line proposal was ridiculous and viewed parking to the side of property in a "mud pile" also a problem. Mr. Rossbach felt the ordinance was addressing this issue by requiring some type of solid surface that has been prepared for parking. Ms. Fisher added that in many families when they have the young adult drivers, the families will add a crushed rock temporary driveway, and when the vehicles are gone, they resod or landscape. Ms. Laube did not feel the ordinance covers vehicles parked in backyards in view of their neighbors' backyard. Mr. Rossbach reiterated the ordinance is not trying to dictate how people landscape, but to gain control on what people are putting into their yards as far as vehicles go. Personally Mr. Rossbach would also like to see back and side yards addressed in the ordinance. His understanding is the city is starting with the front, see what happens, and then go beyond possibly to the back yard or side yards. Mr. Roberts has found there are some people who just don't make good neighbors no matter how many rules are written. They simply don't care. There is only so much the city can do. Mr. Thompson questioned the petitions that were submitted from what appeared to be one neighborhood. He drove over to the neighborhood expecting to find a serious offense, only to find one driveway with five cars. It was a Sunday afternoon where they could be visiting at the residence to watch the football game. Mr. Trippler shared that one member of his car pool was one of the petitioners. He thought maybe he sparked their interest about the parking issue. Mr. Thompson wanted to commend the neighborhood for taking the time to register their feelings. Mr. Trippler presented a motion to add an item I in the ordinance that would state: Four or more adult residents each living at a different address and within one block of the residents having the offending vehicle may petition the city of Maplewood to have their neighbor remove or relocate an offending vehicle. The owner of the offending vehicle will be required, within 30 days of receiving a copy of the petition, to do one of the following actions: 1. Remove the offending vehicle from the property. 2. Relocate the offending vehicle to another location or area of their property which is agreeable to all of the signers of the petition. 3. Request from the Maplewood City Council a special variance to retain the offending vehicle on their property. The intent of the motion is that the ordinance proposed by the staff does not address: 1. The number of vehicles parked at a residence. 2. The type of vehicles parked at a residence. 3. Vehicles parked on either side or backyards of a residence. Trying to address any or all of these issues, and the infinite number of possible scenarios which might occur is almost impossible. This proposal allows any or all of the above situations to be addressed and allows for the diversity of lot sizes and neighborhoods which exist throughout the city of Maplewood. Staff felt Mr. Trippler's proposal may inspire vigilantes to pick on neighbors they simply don't like and would suggest that the city attorney needs to review the proposal. Mr. Rossbach felt the proposal was taking law into your own hands; a form of vigilante justice. Ms. Fischer questioned if there was an avenue of appeal if the person who is looking for a variance did not agree with the staff recommendation in the proposed ordinance. Staff responded in saying that process would fall under item H. Mr. Thompson seconded Mr. Trippler's motion to add his amendment to the proposal. Staff agreed with Mr. Rossbach that the nuisance ordinance would cover junk cars or expired tabs, but would not cover esthetic opinions. Mr. Pearson did not feel he could support the amendment because it may put power in the hands of people who simply just may not like another person. Mr. Mueller felt there should be a vote on whether everyone was in agreement of calling to question Mr. Trippler's amendment. Chairperson Fischer established there was no disagreement. Ayes -2 (Trippler, Thompson) Nays -4 (Fischer, Pearson, Mueller, Rossbach) Motion failed. Mr. Roberts was flexible with the less than one acre stipulation and felt items A and C could be combined since there was a lot of overlap. Item D (the 10 -foot requirement) was a starting point, stated Mr. Roberts and could be adjusted to what the commission deemed appropriate. The ordinance at this point was an attempt to follow the city council's direction. If the commission felt strongly about addressing RVs, motor homes, screening, or parking on the boulevards, the staff will work on language to present at the next meeting. The majority felt the ordinance should apply to everyone regardless of lot size. A suggestion was made to also add some type of verbiage regarding screening, possibly under item H. Mr. Roberts also noted there is no suggested deadline at this point. Ms. Fisher noted the suggested changes /additions to the proposed ordinance: 1. Page 12, sixth line from the bottom should read "relative to the establishment ". 2. Page 13, under item 4, the size of the lots should be eliminated. 3. Four A and C seemed redundant and should be combined. 4. Item B, the second line would have a period after surface, and the rest of the sentence would be stricken. 5. Item D, the 10 foot setback could be reduced if agreed to by engineering. The consensus was 0 feet (adjacent to the lot line). 6. It was established that item H included an appeal process. 7. Include in parenthesis what a front setback is. (The distance between any part of the principal structure and a street right of way line). 8. Staff will check with other cities to find out what, if any, verbiage they use on screening, and work on creating verbiage about screening. The issue of grandfathering was brought up by Mr. Thompson. Staff responded in saying the city has the right to require a resident to improve their parking areas as required to meet the current ordinance. Staff will have the city attorney review the grandfather application to the authority of the ordinance. Mr. Pearson moved the commission to table the proposed ordinance for staff to make revisions. Mr.. Rossbach seconded. Ayes -All Motion carried. MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA FEBRUARY 5, 2001 Mr. Roberts gave the staff report for the city. Staff is bringing back to the commission a revised ordinance that was originally looked at by the planning commission on December 6, 2000. The city attorney has looked at the draft ordinance and has added suggestions. The implementation of the grandfathering clause for those parking situations that do not meet the proposed ordinance was confirmed by the city attorney. The city cannot enforce, the new ordinance and regulations on someone who has an existing parking situation that does not meet code. With that being said, if the city finds an individual parking in the grass and making mud, which creates a nuisance, it can be treated as a nuisance. The statement that the ordinance excludes those properties larger than one acre in size has been removed. The ordinance will apply to all single and two - family residential properties in the RE -40, RE -30, RE -20, F, R -1(S) and R -2 zoning districts. Ms. Fischer requested "residential" be added to item a. (The area between the front of the residential structure and the street right -of -way line). The total area in the front yard setback area of a single- dwelling lot improved for parking and driveway purposes shall not exceed forty percent of the front -yard setback area. Screening language was added to the ordinance for the city to have the option to require screening to help hide the parking area and vehicles from the view of adjacent residential properties, or from the view from the public street. Mr. Ahlness asked staff what the most pertinent issue was from Other cities regarding parking issues. Mr. Roberts responded in saying "there is no magic wand. You can read the ordinances from ten different cities and get ten different sets of rules." Staff has attempted to create a set of rules for Maplewood that works best for the situation in Maplewood. The Other cities' ordinances that staff reviewed included: Mahtomedi, Woodbury, Oakdale, and North St. Paul. Mr. Ahlness clarified with Mr. Roberts that the "yardstick" used to handle an existing situation would be the city staff and the adjacent neighbors. Mr. Roberts also clarified with Mr. Rossbach that inoperable and unlicensed parked vehicles are not currently allowed. As far as screening is concerned, Ms. Dierich asked if city staff had the only say in the type of screening used. Staff noted Section 25 -65 of the city code requires notification of the neighbors and gives them the Opportunity to comment. Mr. Mueller asked if a homeowner parked directly adjacent to the curb would be grandfathered inwiththenewordinance. Staff responded in saying they are already breaking the law, becausepriortothisordinance, you could not park in a right -of -way. Therefore, that party would be inviolationoftheordinance. The standards for commercial parking are as high as the residential parking requirements as clarified by staff for Commissioner Ahlness. Ms. Dierich asked where the 40% maximum for parking and driving surface of the front yard set-back area was derived from. Staff noted it was based on surveys and site plans done on recenthomesthatwerebuilt. Mr. Trippler asked if driveways should be stricken from 4C. Staff suggested that is parking "gg p g areasbeadded, now to read: "Driveways and parking areas shall be at least five feet from a side property line and parking shall not be in the street right -of -way or on other public property ". Ms. Dierich was concerned with the 40% rule. Mr. Rossbach responded in saying he felt thatregulationwouldbeselfregulating. He didn't feel people were going to want to put a bunch of paving and concrete in their front yard. Ms. Fischer asked what the vehicle was for a property owner to appeal if they disagreed with theordinanceorstaffinterpretation. Staff felt Section 25 -65 did cover an appeal situation. Mr. Trippler moved that the planning commission recommend the city ouncil adopt the codeYp change about off - street parking in a residential area with the following amendments: 1. Paragraph 4a, insert the word residential at the end of the first line. The sentence will now read: "Vehicle parking in the front yard setback area (the area between the front of the residential structure and the street right -of -way line)." 2. Paragraph 4c, insert the words parking areas. The sentence will now read: "Driveways and parking areas shall be at least five feet from a side property line and parking areas shall not be in the street right -of -way or on other public property." I Paragraph 4f, insert setback area after yard. The sentence will now read: "The total area in the front yard setback area of a single dwelling lot improved for parking and driveway purposes shall not exceed forty (40) percent of the front yard setback area. The total area in the front yard setback area of a duplex or double dwelling lot improved for arkinp ganddrivewaypurposesshallnotexceedfifty (50) percent of the front yard setback area." Mr. Rossbach seconded. Ayes -All Motion carries. This proposal may go before the city council on February 26, 2001, for the first reading. AGENDA REPORT to: Richar Fursman Cla ManaColleenJ. Callahanan,usubject: Chan-table Gamblid ng Request fcate: April 30,, 2001 ices Coordinator 4WItem # Z4 3 MUM b Council Date Endors Modified -_` NTRODUCI TIO Rejected In nAr% i, 1998 the City Council approved a revised Process for reviewin Charitable Gainbling Re Th ewin gProcess. All and approvinrequestsmustbesub guideline were established to coinciallocations. de with the budMittedbA15ofeachYearforthefolloyears 13AC: Each request is evaluated based oil iforProjects s overallequipmentoractivitie city wide benefi Funds are gCityresidents. Receip 0 ies tha are based in the community and distributedffundsoneYeardoesnotautomaticallguarantee which Primarisubse ly beneyears. Projects which - e 1 suptee continued fundin inWillbelookuponmorfavora involv the Purchase of gblth - plies or specific -funds are re an requests for salaries or general itemsredtobeexpendedfod eral operating costs. All .of the funds from the City. r the requeste Project within one yvear of the date of receiptTheCityofMaplewoodgfundsfroinprofitsCity- related activities m lawful gaevents. , , Lawful urD ly , for lawful urpose to support1) lawful Purposes Outlined b scat ' P _ oses as Outlined by the State Gamblin ]Board are:Organizations eff e which are; a) 501 (c)(3) orb) relieving the ects Of Poverty, home ganizations & 501 Cc )(4) festivaltreatmeofdelayedposttraumatilessnessPhysicalormentaldisabilinonprodisabilitc)fit education institu c stress syndrome or compulsivenre gambling; d) bl-reco stered & accredited by the State e) a sch U ic or Privateofhumanitarianormilitarserviceg) activi and facilities olarship funPen d f)age 2 1 h) exd -expend for poli fire and benefit D e and trainin 1) nonpro , other emergency g Youth underorpublicsafety . ln wildlife management fit related services,, at benef=its whichh • a church or a bod Of coNaturalResources Pro thf the public-a mmunicants • j)approves; k) costs related to gro Provided that the Depar ofaregrant-in-aid trails,, or other trails OMIng and main - - resources h 1 Open to public use Provided th alning snowmobile trail thatasapproved ; ) conductin nutritional at the commissioner of naturProgramsPrimarilforperwhoPrograms,, food shelv and congregate - -Organizations.,, or expenditures are a 62 or older or disabled • m) commu - - diningtofundartsProgramsinthecommunity. nit ar All requests must meet one or morThe of the 4firstpriorityin " lawful Purposesp`the g of funds will then be given to outlined above • to be considel."MandthesecondpriorityCityOfMaOrganizatwillbePlewoodOrganizatiions or consideration il given to fundin. requeststs fro other ons;which are used for CitY-related, Purposes. It s Annual Charitable Gambling ReviewAllocaPa2 . tion for 2002 Item # The f011Owing is, a listin of the organizations TrIckcharitablecontributionandgroupswhohave h 0su requests for I • NO" Profit / 501 (c)(3) Room Rental at the MC2. "d Summer Night Celebration (233. Community Puppet Playhouse4. - uNationalNiOut Community5. Celebratio 6. Maplewood Law Enforcement Explorers 7. • Ramse County Fair Communit y ActivitiesMomsClubofMaPlewood .8. •Mapl North 9. Mood Area Historical SocietyRedCrossBloodDrivandRn" 2500 .00 180000.0 10, 000.00 7.000. 125DOO. 00 7, 500.0o (match for bakesale , I0.100 W arrow Pro $ 2 500.0 Total Amount RequestedTotalAmountAvailable $86,340.00 Shortage $43.1800.00 425,540000) C'M1VIEIT. All of the requests meet the basic requirements established b thebenef, the city and comp with "lawful Purpose'" in • y City Council. Each of themtosupporteachoftherequests. Deteffnine whic valYing degrees. There ardegree. e not enou fundschoftherequestswillbefundedandtowhat AGENDA REPORT TO: City Manageranager FROM: City Engineergineer AGENDA ITEM `M SUBJECT: Tilsen •South NeighborhooAs d Improvements Pro'Assessment Objections ject 00 -04 DATE: May 7Y , 2001 Action by Council Date_._._ Endorsed Modified Rejected The city received fourur written objections to the proposed assessmentCOPYofeachwrittenobjecs •has been attac or the project. Aeachchedforreference. S •j n and makes the following Staff has reviewed ach written objection recommendations: 2141 Ma leview Avenue E PID 02- 29 -22- -41 0009 The Property owner. have requested a Y s • this request are that cancellation of assessment.t t is their nt• Their reasons foratotalresurfac' that the existing stye • •resurfacing They also state g et conditions do not wpriortotheirthattherewasnonotificationarrant purchase of the r concerning t •receive Property n April, . g he projecteanyothernotificatio00Theyfurtherclaimt •ons concernin the that they did notsgprojectuntilApril, 2 .Property taxes to fun p 001, and that the c,d street improvement city should use general ts, etc. . Staff research concludes that the residentthattimethero'ect was the legal owner duringpjwasfirstproosedffeasibilitying May, 2000. qtwasporinvestiYpartofseveralmassFurther, thisProperty malngs to project areahearingphaseofProject. property owners precedin the public he the ample notificatio p j All indications are t gMonstoallprojectareathatthecityhasProvidedjeaownersandfullpded y complied with MN Statute 429.It is recommended that this request for cthecitcouncilqcancellation ofYncil, assessment be denie d by 2995 Bartetm Lane N PID 01 -29- - _2953 Howard S 22 24 0Q65treetNPID02-29-22-2100 Ma lev' 14 -0037iewAvenueEPID02-29-22-42-0025 Y 29 22 42 -0025 F These three ro ertppy owners have all re •of agcy. Each has o UeS cit defermentoneormoresupportivereas over 65 yearscancellation. sons for their request for deferment or Proj. 00 -04 Assessment Objections 2 May 7, 2401 It is recommended that the city council approve senior citizen deferment for the above properties subject to submission to the city clerk of appropriate documentation for senior citizen qualification. RCA jw Attachments ASSESSMENT HEARING APPEAL FORM TILSEN SOUTH STREETS IMPROVEMENT PROJECT 00 -04 A Address of assessed parcel Property identification number: 2 digi num & er1 Do you wish to address the city council tonight? 1:1 es No Please complete this form if you intend to appeal to the city council to defer, revise or cancel your assessment. This form must be completed and filed with the city clerk no later than the close of tonight's city council assessment hearing. Your request will become part of the public hearing record. I request that the city council consider check one): a. Senior citizen deferment (over 65 years of age) b. El Disability hardship deferment (where retired by virtue of a permanent and total disability) C. K Cancellation of assessment d. El Revision of assessment Reason for the request: 0 eval k)) Nn g, A c SI'Iw • a wv e"a Print Nam It rAJ/V '- -._.._ .' DgtbC Address of Prope y Owner Code Telephone CP---/ - (6 City State_ Zip c-8Z) 0 .0e, 0; 'ell ASSESSMENT HEARING APPEAL FORM TILSEN SOUTH STREETS IMPROVEMENT PROJECT 00 -04 Address of assessed parcel _ OZ15 ar oe -^ Z.-SIO Property identification number: W . - -- 12 digit number) Do you wish to address the city council tonight? El 1:1 Yes No Please complete this form if you intend to appeal to the city council to defer, revise or cancel your assessment. This form must be completed and filed with the city clerknolaterthanthecloseoftonight's city council assessment hearing. Your requestwillbecomepartofthepublichearingrecord. I request that the city council considercheckone): a. L7 Senior citizen deferment (over 65 years of age) b. Disability hardship deferment (where retired by virtue of a permanent and total disability) C. Cancellation of assessment d. El Revision of assessment Reason for the request: Pa-1 a=te -y 7K -pig -v Print Name Signature Date Address of Property Owner Code Telephone I te. o-od nl Cary State Zip RECEIVED ASSESSMENT HEARING APPEAL FORM TILSEN SOUTH STREETS IMPROVEMENT PROJECT 00 -04 Address of assessed parcel _ ,0 9S3 NO \o w A r S mae Property identification number: digit number) Do you wish to address the city council tonight? El Yes No r, _ _ - .........,1.. A,.:,. ..... ; .. . •..t, t, - nc- 1 o +c riti council t onail rl f 'rledJC _ c0111pletC AL M Ivy i you ii t my tp.,..: ,o fho...., co.ncil ... ie _ r, revise. or cancel your assessment. This form must be completed and filed with the city clerk no later than the close of tonight's city council assessment hearing. Your request will become part of the public hearing record. I request that the city council consider check one): a. Senior citizen deferment (over 65 years of age) b. Disability hardship deferment ( where retired b irtue of aY permanent andp total disability) C. El Cancellation of assessment d. El Revision of assessment Reason for the request: 61w a verrwiq ry w t4 55 Print Name Y-) 9- 401 Date Z 2 -- Address of Property Owner Code Telephone City State Zip ASSESSMENT HEARING APPEAL FORM. TIL5EN SOUTH STREETS IMPROVEMENT APR 17 2401 PROJECT 00 -04 Address of assessed parcel 2 /rho t(. / , , ,_l. Ll Property identification number: 6 D Z -5 12 digit number) Do you wish to address the city ouncil tonight?Y 9 Yes No Please complete this form if you intend to appeal to the city council to defer, revise or cancel your assessment. This form must be completed and filed with the city clerkpY no later than the close of tonight's city council assessment hearing. Your request will become part of the public hearing record. I request that the city council consider check one): a. t4 Senior citizen deferment (over 65 years of age) b. El Disability hardship deferment (where retired by virtue of a permanent and total disability) C. 1:1 Cancellation of assessment d. F Revision of assessment Reason for the request: wc3u f ir0 Qr1 'y/ ris -f Z-) /vi Print Name Signature Date Address of Property Owner Code Telephone IZ2 A A I City State Zip AGENDA ITEM Kew / AGENDA REPORT TO: City Manager FROM: Public Works Director /City Engineer and Public Works Administrative Assistant SUBJECT: Stop Sign Requests DATE: May 2, 2001 Action by Council Date Endorsed Modified Rejected In response to the neighborhood stop sign article published in the March 2001 Maplewood in Motion, Public Works received petitions for all -way stop signs at three intersections: Brooks Avenue and Hazelwood Street (Map 1 ) Petitioners feel that stop signs would slow traffic and alleviate congestion at Harvest Park during athletic events. City Engineer recommendation: Hazelwood Street is a collector route with astate -aid designation. A stop sign at the Brooks Avenue intersection would have minimal impact on slowing traffic and would be highly unlikely to alleviate congestion. Similar installations of stop signs have had very high violation rates (i.e. rolling stops greater than 15 mph) that have been found to be less safe than uncontrolled intersections where caution remains heightened for all users. These stop signs could create a false sense of security and safety and are NOT recommended. A work group of police and engineer should be established to work with this neighborhood to find other solutions to their issues. Connor Avenue and Cypress Street (Map 2) Petitioners feel that pedestrian and bicycle traffic to and from Kohlman Park would be protected by slower vehicle traffic. City Engineer recommendation: Stop signs at locations where access and pedestrian conflict issues exist can be considered. While not a pressing need for a 3 -way stop, this installation is not opposed. Montana Avenue and Lakewood Drive (Map 3) Petitioners' observations indicate that Lakewood and Montana are used to avoid the stoplights at Larpenteur Avenue and McKnight Road. This "shortcut" endangers pedestrian and bicycle traffic due to excessive speeds and high traffic volume. In accordance with the neighborhood stop sign policy adopted by the city council in 1993, the issue of neighborhood stop signs is considered once a year during the month of May. It is the city council's intention to provide a forum for citizen input and open discussion of the pros and cons of stop sign placement on streets that typically do not meet the standard of Minnesota Manual of Uniform Traffic Control Devices (MnMUTCD). This manual has been adopted by city ordinance to regulate all street signage, markings and signals. City Engineer recommendation: The neighborhood request for stop signs is to eliminate "shortcut" drivers. Stop signs will have little, if any, affect on these drivers. However, because of the curved nature of Montana Avenue, there could be confusion as to right -of -way at this location, which is a justification for stop signs. While many similar locations exist in the city without stop signs, this installation is not opposed. Petitioners have been notified via mail and the May issue of Maplewood in Motion that their stop sign request will be considered at the May 14, 2001, council meeting. WJP jW Attachments c COUNTY ROAD C k r KoMmon V j Po.k Trailer o . Pp,M CSR• W Cvu2ts N a. 3 CONNOR PJ . 4 CT. a DEMON AVE. I-: cn Cr L..J O 0 BROOKS oCT sQ SEXTANT Q AVE. Z Y IJ m COU NTYJ I ROAD C El IM O z O —a w N w cn BROOK f AVE. Harvest U Park W m SEXTANT 1I ---- GRANDVI AVE. VIKING DR. J(LARPENTEUR AVE. W cr cc U w o J IDAHO AVE_ W Q W H OYT AV E. Y V) MONTANA AVE.MONTAN MONTANA p CIR. VWN K AVE. E— NEBRASKA CT. C R J Nebraska C.1 Pork }` ARLIN P0 w cr U We, the undersigned, do hereby petition the council of the City of Maplewood to: Install a 4 -way stop at the intersection of Hazelwood Street and Brooks Avenue. Such a proposal would ensure that a vast majority of the speeders on Hazelwood Street would have to slow down for the 4 -way stop protectingg our children and selves from an impending accident. Also, the 4 -way stop would help to alleviate some of the congestion at Harvest Park found during ball games, soccer tournaments and general traffic. and that the said improvements be undertaken by the city council in accordance with the provisions of Minnesota Statutes, Chapter 429; and that the cost thereof be assessed against benefited property as provided by said Chapter 429. a 3 4 8 G A. 01 k-" E E /7->Aw V c-9 -0/ Av rd41:t y'' irr ..i Ilvrr ..J Lip 1 41 Cl cv tw 6 -7 JJg - zf' u r, c,4 C . 1 / el l IF a ' i+yf .ir; Z 3. 14. 15'. tb. 1ql 20• 2. L L L :L . I. - S" -BE L•. i•LTf-A Xi ti`s f :... , . 7 jilo ..•'fir' certify that I have witnessed the above signatures, d t e propose improvements were discussed with the signers. r f - off A Date Petition sponsor Date: March 19, 2001 To: City of Maplewood/Public Works Department From: Residents in the area of Cypress Street and Connor Avenue East Re: Request for stop sign The following neighbors request that you consider installing one or more stop signs on Cypress Street, between County Road C and Sextant. We would suggest that the most likely intersection be at Connor as this is in approximately the middle of this area. This area of Cypress Street receives much pedestrian traffic, including many children, going to and from Kohlman Park. Traffic in this area is often seen moving at excessive speeds, increasing the risk of accident either with other vehicles or a pedestrian. It is felt that a stop sign would assist in slowing this speed. Adding to the concern of the excessive speed is the heavier than normal neighborhood traffic caused by employees and sometimes large trucks (an additional concern) originating from the businesses at the south end of Cypress street. There is also a hill between Connor and Demont which restricts the view of drivers. The potential for an accident increases if a driver is allowed to continue to pick up speed in a restricted view area. 2Yga t Cy,At3S / We hope that you will seriously consider our request. Thank you. i 0 1-7 Petition to Add Stop Signs rr =J' to install athree - '. 7i-9 This petition is asking the city council of map wa stop at the corner of Lakewood Drive and Montana Avenue East.c)O Y Both streets are very long and people9 not watchingg for pedestrians. intersection and turning the corner, a A three -way stop at this intersection may also reduc h o av the on Lakewood Drive; currently people use Lakewood traffic signal at the intersection of McKnight Road North and Larpenteur Avenue East. d Petition to Add Stop Signs This petition is asking the city council of Maplewood to install a three- way stop at the corner of Lakewood Drive and Montana Avenue East. Both streets are very long and people, traveling through this intersection and turning the corner, are not watching for pedestrians. A three -way stop at this intersection may also reduce the traffic on Lakewood Drive; currently .people use Lakewood Drive to avoid the traffic signal at the intersection of McKnight Road North and Larpenteur Avenue East. Print Name I Signature Address i ); t i t w w«w...) 11 . y l : f I ; ,. j% ' 7 f ', v t f ..y i • y .f Li v' t h L /c 1. r cJ Gf 1 - • 4 f lb q c ,j f r 1'c t emv F—c /1 7 t jq j r/S fiIt / liar+ "' Yi/LL%.Lv. ,. Q 10 r ` 1 ' 11 12 13 14 15 AGENDA REPORT ,Action by Council Date TO: City Manageranaer Endorsed - Modified - FROM: Director of Public Works/City Engineerineer Rejected - - SUBJECT: Authorize Preparation of Feasibility Study of Sewer Replacement at Lakewood Drive and Maryland Avenue DATE: May 7, 2001 Introduction The proposed Beaver Lake Townhome project is being considered for approval as part of the May 14, 2001, city council meeting. The project covers a large portion of Beaver Creek in which a sanitary sewer approximately parallels the creek. The sewer is in very poor condition and should be replaced in conjunction with the development. A feasibility study is required to estimate the project cost and to determine the appropriate share of the project to be paid by the developer. Background A sanitary sewer trunk main was constructed many years ago adjacent to Beaver Creek. The pipe is made of materials that are unacceptable according to today's standards. The pipe has open joints that allow large quantities of water to leak into the pipe. This infiltration is billed to the city as flow charges, even though the water is basically clean and does not require treatment. However, the clean water mixes with the sewage stream and makes treatment more difficult and expensive. The line is a main trunk in the area sewer system and is in very poor structural condition as well. A collapse could lead to a major sewage spill that could cause significant environmental damage. The developer is required to work with city staff to coordinate the reconstruction of the line. It would not be appropriate or legally defensible to require the developer to replace the city's entire trunk sewer. However, a cooperative project would save the city major costs in the replacement, while the city project would reduce the utility expense of the developer. This feasibility study would identify the costs and establish a basis for an assessment and development agreement with the developer. The estimated cost for a consultant to prepare this study is $5,000. This cost would be included in the project cost if the development receives final approval. If there is no Sanitary Sewer Study 2 May 7, 2001 development approved, the city still has an obligation to replace the sewer line and the study cost would be paid by the sanitary sewer utility fund. Recommendation The feasibility study for the sewer at Lakewood and Maryland is needed for a. badly overdue project. Coordination with the Beaver Lake Townhome project could potentially save the utility major funds. Authorization for a consultant to perform the study under the city engineer's direction is recommended. RCA jW AGENDA ITEM NO,,,, AGENDA REPORT To: City Manager Richard Fursman From: Police Chief Donald Winger & Fire Chief Steve Lukin Subject: Public Safety Dispatching Date: May 11, 2.001 Introritintion On May 10, 2001, Sheriff Fletcher gave 120 -day notice that the Ramsey County Sheriffs Office is terminating the agreement to provide dispatch services for the City of Maplewood effective September 15, 2001. Background In December 1998, the Maplewood City Council, on a 3 -to -2 vote, decided to contract dispatch services with the Ramsey County Sheriff's Department. Effective January 1, 1999, Ramsey County took over dispatching services. On May 4, 1999, all dispatch services were removed from Maplewood City Hall. In December of 2000, the City Council, in a 3 -to -2 vote, decided to remain with Ramsey County for dispatching services. Budget Impact Please see the attached recommendation from Finance Director Dan Faust. Staffing Issues Please see attached recommendation from Human Resource Director Sherrie Le. Recommendation The Chief of Police and the Fire Chief recommend we return dispatch services to the City of Maplewood. With the City Council's approval, work will begin tonight to meet the 120 -day deadline. It is also recommended that the Council authorize the Chief of Police, the Fire Chief and the City Manager to meet with officials from other entities to market our dispatch services. DSW & SLJs The Proposed 2001 Budget for dispatching services was $467,730. It was based on the assumption that the agreement with the county for dispatching would be terminated effective January 1,.2001. The Adopted 2001 Budget for dispatching services was $190,080. It was based on the assumption that the agreement with the county for dispatching would not be terminated. The difference between the proposed and adopted budget for dispatching services is $277,680 or approximately $23,000 per month. If the transfer of the dispatching services function back to the city is completed by September 15 the additional costs for 3.5 months will be approximately $80,500. A referendum on a $750,00.0 Public Safety Dispatching Equipment Bond Issue was held on Novemberl 3, 2000. The referendum was required because the bond issue had asix -year term. If short-term bonds called capital notes are issued with a term of five years or less, a referendum is not needed. It is anticipated that the cost of the dispatching equipment and issuance costs for capital notes will total $750,000. Details on the dispatching equipment are in the attached agenda report dated.September 6, 2000. The best time to issue the capital notes would be in September when bonds are issued for public works improvement projects. State law requires that purchases of $50,000 or more be by sealed bids that are solicited by public notice with formal bid specifications. Purchase contracts of 15,000 or more require City Council approval and two or more quotations. In order to meet the September 15 deadline, staff intends to start the process of purchasing equipment immediately and will have bids for the City Council to consider at its meeting on May 29. RECOMMENDATION It is recommended that the City Council (1) approve an $80,500 increase in the Dispatching Services budget to be financed by a transfer from the General Fund contingency account, (2) approve a $750,000 budget for dispatching equipment to be financed by the issuance of capital notes and (3) schedule the bid award for May 29 for the purchase of dispatching equipment. P:\word\agn\dispatchingbudget200l.doc AGENDA ITEM N T E R MEMO O F F I C E AGENDA REPORT Action by Council Date Endorsed To: Ken Haider, Acting City Manager cdModifi From: Don Winger, Police Chief and Steve Lukin, Fire Chief Rejected Subject: Dispatching Equipment Budget Approval Date: September 6, 2000 INTRODUCTION In August the ci ty ppcouncilapproved to bring the dispatching back to the city of Maplewood byg January 1, 2001. In order for us to complete this process, we are recommending the following equipment budget. BACKGROUND - Notes for Communication Center Estimates Undate'Radio Base Stations This is the "back room" equipment, the repeater at 3M, etc. The main .and standb y base stations for police and fire are $12,000 each for a total of $48,000. The remainder. of the cost is to replace ancillary equipment, some of which has been placed on the obsolete list since the last estimate was done in 1998. The high range would add satellite receivers in areas of poor reception, i.e., the south end. Radio Qperat•n Consoles: This is the equipment that sits in the communication center that the dispatcher uses to control the radios. Instead of the push button panels that were purchased in 1985 ($109,832), the new systems are computer controlled. This system also controls the door buzzers, intercom, etc. CAD Computer Aided Dim This is the computer equipment, software and licenses needed to make Maplewood a satellite of the existing St. Paul/Ramsey County CAD. The system includes incident initiating capability, status screens, record keeping and mapping functions. 211 Answering .a, i This system also utilizes computers to connect with the 911 network. Calls are answered through the computer, although we are specifying a "regular" phone as a backup. This system contains on screen instant recall recording, TTD/TTY access, automatic name and location identifying information and includes a call traffic analysis and management system. We previously leased the noncomputerized 911 equipment. Acting City Manager Page 2 September 6, 2000 C TD Terminals (Criminal Justice Data Network ): This provides access to driver's license, motor vehicle information and warrants. The State is currently upgrading the system with new, faster phone lines. The State will all the necessary equipment up to the PC's that will be at each dispatch position. The $8,000 cost is for new PC's and a printer. We may be able to use one or two existing PCS which would reduce this cost. Csmtmtutic ition Recorder This is the unit that records and stores all telephone and radio communications for legal and supervisory purposes. The new equipment stores data on optical disc rather than the old reel to reel machine and has additional recording and playback capabilities. Consoles and Furnishings This represents the cost of consoles that raise and lower to enable the dispatcher to either sit or stand. This function also meets ADA requirements. The chairs are required to be ergonomically designed and meet 24/7 durability tests. SUMMARY For the past four weeks, we have done extensive site evaluations in regards to dispatch centers throughout the metro area. We have looked extensively at radio communication, voice recording devices and the 911 answering equipment. Based on the information that we have received and input from users of this type of equipment, we feel confident that the following budget meets our needs in providing a quality and up -to -date dispatch center. RECOMMENDATION We recommend the city council to adopt. the resolution to accept the budget listed below in the amount of $734,475 and to instruct the finance director to appropriate these funds and make the necessary transfers to the appropriate budget area. Maplewood Communication Center Project Cost Estimates ITEM Update radio base stations, repeaters, etc. Radio operating consoles CAD COST 100 - $130,000 150,000 100 - $150,000 911 answering equipment 130,000 (full maintenance = $30,000 total for years 2 through 5 CJDN/Warrant terminals $ 81000 I IN 1 • Acting City Manager Page 3 September 6, 2000 ITEM Communication Recorder Consoles and furnishings Room construction (lighting, electrical, Flooring, soundproofing, etc.) Miscellaneous Bathroom Contingency TOTAL c: City Clerk COST 38,500 (maintenance = $2,900 /year after year 1 48,000 15,000 5,000 25,000 34,975 734,475 t f STAFFING ISSUES The City Council had previously approved job descriptions, salary ranges, and benefits for three job classes: Public Safety Communications Supervisor, Public Safety Dispatcher, and Public Safety Dispatcher trainee. There have been some changes since that time which impact both salary and benefits and we will need Council approval for the changes. We are asking for approval from the City Council for 2001 salary ranges so we can begin recruitment immediately. We propose 2001 salary ranges for Public Safety Dispatcher at $15.39 to $19.67 per hour, Dispatcher Trainee at $14.66 per hour, and Public Safety Communications Supervisor at $42,306 to $55,785 per year. We will bring any benefit changes to the City Council at the May 29, 2001 meeting. If the City Council approves going ahead with the recruitment process, we will post the supervisory position on May 15, 2001 and advertise on Sunday, May 20, 2001. If we move the hiring process along as quickly as possible and have a good response to our advertisements, an offer could be made to a supervisory candidate by approximately July 6. The individual hired will be scheduled for a pre- employment physical and will then likely need to give a one month notice. We would hope to start the new supervisor on August 13, 2001. We would plan for dispatcher interviews for the first week the supervisor is here. If we found eight to ten good candidates through the interview process, we would then conduct final interviews and begin background investigations the following week. The background process would take at least three weeks. Jobs could possibly be offered to the first few candidates as soon as mid - September. They would be scheduled for pre- employment physicals and would likely have to give two weeks notice. We would hope to start at least 6 dispatchers on October 8, 2001. This time frame assumes we are lucky enough to get a sufficient number of good candidates when we advertize and that has not been the experience of other dispatch centers. The former City of Maplewood dispatchers are welcome to apply for the vacant positions. We will use an objective selection process to determine which candidates from the pool of applicants are best suited for the job. RECOMMENDATION 1. Approve 2001 salary range for Public Safety Communications Supervisor at $42,306 to 55,785 per year. 2. Approve 2001 salary ranges for Public Safety Dispatcher at $1 5.39 to $19.67 per hour and Dispatcher Trainee at $14.66 per hour. 3. Advise the City Manager to authorize the recruitment process to fill one supervisory and eight dispatcher positions. RECOMMENDATION SUMMARY 1. Authorize the return of dispatch services to the City of Maplewood; 2. Authorize the Chief of Police, Fire Chief and the City Manager to meet with officials from other entities to market our dispatch services; 3. Approve an $80,500 increase in the Dispatching Services budget to be financed by a transfer from the General Fund contingency account; 4. Approve a $750,000 budget for dispatching equipment to be financed by the issuance of capital notes; 5. Schedule the bid award for May 29 for the purchase of dispatching equipment; 6. Approve 2001 salary range for Public Safety Communications Supervisor at 42,306 to $55,785 per year; 7. Approve 2001 salary ranges for Public Safety Dispatcher at $15.39 to $19.67 per hour and Dispatcher Trainee at $14.66 per hour. 8. Advise the City Manager to authorize the recruitment process to fill one supervisory and eight dispatcher positions. d YYY. sY..:> :. Y. w. sYYYYY.>. ;:c.YS:i...w;k;:,;`:. :•• y...: . yyx ;;+Y>..,.;w;;ssY,Ec;;: 3i <::r s.•;,:..,.w. >.:.. i.'•iiii .. ....::5:::wi }:::: i:•Yi:•iin• ^ .:::1::viiiiii::'`•. ii'iii ?:•ii: i:•".'>.•'.i:4iiiiiiiiiiiiiiiiiii ;Y }:iryi:i4:5•iiiti•:4ii:• iii: •i:•i:•:Ltti•: {L:4i:ia:iivi:<4iti:•:: : i! v?{• iiiy;%: i::!' i::: iiiiii: :: iiii}'i' i . ? iiiiiiiiiiiiiiFii?µiii: • ''i 4 \W\\ \Ya\VCt•.'t•. \VS. \\ti4kW0. UtN0. Ui<>.\ +kWU:%OONxtdCi+.W.+F. \ \ \ \4\.k0.11''hiVi\' ••••••••• .:.::::::::::::::::: x::: v:: m::::: v::::n \A Tojeether We Can Office of the City Clerk Karen E. Guilfoile 651) 770 -4577 Phone 651) 770 -4506 Fax karen .guilfoile @ci.maplewood.mn.us FACSIMILE TRANSMISSION COVER SHEET DATE: MAY 15, 2001 NUMBER OF PAGES INCLUDING COVER: 8 To: Karl Karlson FAX# 228 -5500 PIONEER PRESS Let me know if you need anything else! Have a good one. KARE . Handling Instructions: Confidential Call Recipient When Completed High Priority (Deliver ASAP) Normal Processing Additional comments: If. you experience problems, or do not receive all pages listed, call 651-770-4500. City of Maplewood .1830 E. County Road B . Maplewood, MN 55109 PRINT TIME 05/15/01 07:49 No START MODE TIME 10 05/15 07:46 TX TRANSMISSION REPORT *** ID:NAPLEWOOD NFD 7704500 LOCATION STORE TX RX TOTAL CODE PAGE PAGE PAGE TIME 2285500 ADF 7 0 0321" OK