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Home My WebLink About2014-02-12 HEDC Packet AGENDA CITY OF MAPLEWOOD HOUSING AND ECONOMIC DEVELOPMENT COMMISSION Wednesday, February 12, 2014 7:00 P.M. Council Chambers -Maplewood City Hall 1830 County Road B East 1.Call to Order 2.Roll Call 3.Approval of Agenda 4.Approval of Minutes: a.January 8, 2014 5. New Business: a.Update on Maplewood Bowl Redevelopment and Gladstone Neighborhood b.Review of Real Estate Broker Request for Proposal c.2013 HEDC Annual Report 6.Unfinished Business: 7.Visitor Presentations: 8.Commission Presentations: 9.Staff Presentations: 10.Adjourn MINUTES OF THE HOUSING AND ECONOMIC DEVELOPMENT COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA 7:00 P.M., WEDNESDAY,JANUARY 8, 2014 1.CALL TO ORDER A meeting of the Commissionwas held in the City Hall Council Chambers and was called to order at 7:02p.m.byChairperson Ulrich. 2.ROLL CALL Commissioners Absent Gary Kloncz, Commissioner Mark Jenkins, CommissionerPresent Absent Jennifer Lewis, Commissioner Joy Tkachuck, CommissionerPresent Beth Ulrich, ChairpersonPresent Dennis Unger, CommissionerPresent Warren Wessel, CommissionerPresent Staff Michael Martin, Planner Melinda Coleman, Assistant City Manager, Community Development Director 3.APPROVAL OF AGENDA Staff added 5. b. Election of Officers. CommissionerTkachuckmoved to approve the agenda as amended. Seconded by CommissionerJenkins.Ayes –All The motion passed. 4.APPROVAL OF MINUTES CommissionerWesselmoved to approve the minutesforNovember 13,2013. Seconded by CommissionerTkachuck.Ayes –Chairperson Ulrich, Commissioner’s Jenkins, Tkachuck & Wessel Abstention–Commissioner Unger The motion passed. 5.NEW BUSINESS a.EDA Status Report Update i.Assistant City Manager, Community Development Director, Melinda Coleman gave an updateon the EDA Status report on Maplewood projectssuch as the Maplewood Bowling site, Maplewood fire stations, Gladstone area and other areas that the city council was updated about December 2013. January 8, 2014 1 Housing and Economic Development CommissionMeetingMinutes No action was required. b.Election of Officers i.Planner, Mike Martin discussed the process to elect a new Chair and Vice Chair for 2014. In 2013 Beth Ulrich served as the Chair and Gary Kloncz as the Vice Chair. Commissioner Wessel volunteered to serve as the Chairperson and Commissioner Tkachuck said she would serve as the Vice Chair. Commissioner Jenkins moved to elect Commissioner Warren Wessel as Chairperson and Commissioner Joy Tkachuck as Vice Chair. Seconded by Commissioner Unger.Ayes –All The motion passed. 6.UNFINISHED BUSINESS a.Review of Revolving Loan Fund Policy Guidelines i.Assistant City Manager, Community Development Director, Melinda Coleman gave the report on the review of the revolving loan fund policy guidelines and answered questions of the commission. The commission asked Assistant City Manager Coleman questions about the revolving loan fund policy guidelines.The commission had a discussion and decided to individually email staff with concerns and ideas and staff will schedule a workshop for the HEDC commission. No action was required. 7.VISITOR PRESENTATIONS None. 8.COMMISSIONPRESENTATIONS None. 9.STAFF PRESENTATIONS a.Development Summary -Planner Martin gave an update on a new proposal in Maplewoodfor Hobby Lobby at 3000 White Bear Avenuein the Plaza 3000 building, with a 60,000 square foot proposal in the old Larkin Dance Studio location, as well as some other open space.The CDRB will review the proposal at their January 28, 2014 meeting. 10.ADJOURNMENT Chairperson Ulrichadjourned the meeting at 7:54 p.m. January 8, 2014 2 Housing and Economic Development CommissionMeetingMinutes MEMORANDUM TO: Charles Ahl, City Manager FROM: Michael Martin, AICP, Planner Melinda Coleman, Assistant City Manager DATE: February 5, 2014 SUBJECT: Update on Maplewood Bowl Redevelopment and Gladstone Neighborhood Introduction In May 2013,Andrew Hughes, of Sherman Associates, Inc., presented to the housing and economic development commission (HEDC) with a proposal to redevelopthe Maplewood Bowl site into a three-phased mixed use project. The Maplewood Bowl, which had been leased by AMF,has gone out of business potentially leaving a large amount of land as vacant on the visible intersection of Frost Avenue and English Street. In addition, the Gladstone Neighborhood Master Plan identifies strategies for public improvements along Frost Avenue and English Street. These improvements have already been constructed along Frost Avenue from Highway 61 to Phalen Place. Discussion Maplewood Bowl Site Mr. Hughes will beproposing to build a three-phased mixed use project. The first phase would consist of a 55-unit building with one, two and three bedroom units. These units would include affordable housing. Phase two would consist of approximately 65 units of senior independent living apartments. Finally, phase three would consist of approximately 6,000 square feet of neighborhood-oriented retail.Refer to the attached site plan. The average proposed housing rent for this development, based on data Mr. Hughes has submitted, would be $832. The average rent for this neighborhood, based on Census data, is $792. Throughout 2013, city staff workedwith the existing property owner and Mr. Hughes on an application to the Metropolitan Council for availableLivable Communities Demonstration Accountgrant dollars. Last month the city was officially awarded $1.9 million from the Metropolitan Council. Of this award, $900,000 will be used for acquiring the site and $1 million for public improvements. Included with this report are several attachments submitted by Mr. Hughes. This information provides a good picture of what the applicant would like to see happen with this site. No land use applications have been made for this potential development. Mr. Hughes is working to secure additional funding from non-city sources to make this project feasible and expects to make official applications to the city in late 2014 or early 2015. Public Improvements Michael Thompson, the city’s public works director, will be attending the HEDC’s next meeting to discuss the proposed public improvements. Thepublic improvements will include sidewalks from Phalen Place to English Street. Improvements to the area's sanitary sewer, water main and storm sewer drainage systems would also be made. Finally, the streetscaping and place making elements installed during Phase One(Highway 61 to Phalen Plan)of the neighborhood's redevelopment would be continued as part of this redevelopment. These elements would be installed between Phalen Place and English Street. The place making elements are important as Maplewoodcontinues its work in revitalizing and re-establishing this neighborhood as its core and central gathering place. Building off of this projectwill makeit easier and more desirable for the city to foster additional redevelopment opportunities within the neighborhood. Attached to this report are twoexhibitsthat further detail the public improvements. Recommendation No action required Attachments 1.Draft Site Planand Elevations 2.Phase I Redevelopment Summary 3.Phases II and III Redevelopment Summary 4.Proposed Street and Savannah Improvements Attachment 2 Frost-%¦«¨²§ 2¤£¤µ¤«®¯¬¤³ Phase² 4¶® £ 4§±¤¤ $± ¥³ $¤µ¤«®¯¬¤³ 0±®¯®² « 0§ ²¤² 4¶® £ 4§±¤¤ ®¥ ³§¤ ±¤£¤µ¤«®¯¬¤³ ±¤ ¢®³¨¦¤³ ´¯® -¤ ³§¤ ¡ « ¢¤ ®¥ ³§¤ ²¨³¤ £ ¯±¤¯ ±¤ ¨³ ¥®± ±¤£¤µ¤«®¯¬¤³ 3§¤±¬ !²²®¢¨ ³¤² proposes to ¶®±ª ¶¨³§ ³§¤ #¨³¸ ³® ¤²´±¤ that ³§¤ ¯±®¯®² « ¨² ¢®¬¯¤³¨³¨µ¤ ¥®± -¤³ #®´¢¨« ¥´£² £ ¶¤ ¶®´«£ ³¨¢¨¯ ³¤ ´²¨¦ ³§¤²¤ ¥´£² ¥®± ²¨³¤ ¢°´¨²¨³¨®þ £¤¬®«¨³ ¨¥± ²³±´¢³´±¤ ¢®²³² 0§ ²¤ 4¶® 0§ ²¤ 4¶® ¨² ¯±®¯®²¤£ ³® ¢®³ ¨ ¯¯±®·¨¬ ³¤«¸ ´¨³² ®¥ ²¤¨®± ¨£¤¯¤£¤³ «¨µ¨¦ ¯ ±³¬¤³² !¢¢®±£¨¦ ³® - ·¥¨¤«£ 2¤²¤ ±¢§ ¬ ±ª¤³ £ ³ ¯±¤¯ ±¤£ ¥®± ³§¤ #¨³¸²¤¨®± ¨£¤¯¤£¤³ «¨µ¨¦ ¯ ±³¬¤³² ¨² ¬¤³ ¡¸ ¤·¨²³¨¦ ²´¯¯«¸þ ¡´³ ££ ¥®± ¬ ±ª¤³ ± ³¤ ²¤¨®± ¨£¤¯¤£¤³ «¨µ¨¦ ¯ ±³¬¤³² 3§¤±¬ !²²®¢¨ ³¤² ®¯¤± ³¤² ²¤µ¤± « ¬¨·¤£-¨¢®¬¤þ ²¤¨®± ¨£¤¯¤£¤³ «¨µ¨¦ ¢®¬¬´¨³¨¤² ¨ ³§¤ ±¤ (,¨³³«¤ # £ þ 3§®±¤µ¨¤¶ £ & «¢® (¤¨¦§³²) £ § ² ²¤¤ ¯±®£´¢³ ³¸¯¤ 3§¤±¬ !²²®¢¨ ³¤² «²® ¥¤¤«² ³§¤ ££¨³¨® ®¥ ³§¨² ¯±®£´¢³ ³¸¯¤ ³® ³§¤ ±¤ ¶¨«« ¯±®µ¨£¤ §®´²¨¦ ¢§®¨¢¤² complement ±¸ to ³§¤ ¤¶«¸-®¯¤¤£ 4§¤ 3§®±¤² ®¥ , ª¤ 0§ «¤ ¢®¬¬´¨³¸þ ©´²³ ¶¤²³ ®¥ ³§¤ ²¨³¤ 4§¤ ¤²³¨¬ ³¤£ ³®³ « £¤µ¤«®¯¬¤³ ¢®²³² ¥®± ³§¨² ¯§ ²¤ ¶®´«£ ¡¤ ¯ 0§ ²¤ 4§±¤¤ 0§ ²¤ 4§±¤¤ ¨² ¯±®¯®²¤£ ³® ¢®³ ¨ ¯¯±®·¨¬ ³¤«¸ þ ²°´ ±¤ ¥¤-®±¨¤³¤£ ±¤³ ¨« 3§¤±¬ !²²®¢¨ ³¤² ¦±¤¤² ¶¨³§ ³§¤ ¥¨£¨¦² ®¥ ³§¤ - ·¥ ¶§¨¢§ ¥®´£ ³§ ³ ³§¤ ±¤ ² «®¶ ³± ¥¥¨¢ ¢®´³ ¢§ ««¤¦¤£ ³§¤ ¥¤ ²¨¡¨«¨³¸ ®¥ « ±¦¤± ±¤³ ¨« development. 3§¤±¬ !²²®¢¨ ³¤² £®¤² ¡¤«¨¤µ¤ ³§¤ ±¤³ ¨« ²¯ ¢¤ ¶¨«« ¦ ¨ v «´¤ ¥®««®¶¨¦ ³§¤ completion ®¥ 0§ ²¤² /¤ £ 4¶® 7¤ ¡¤«¨¤µ¤ ³§ ³ ¨¥ ¢°´¨²¨³¨® £ ²¨³¤ ¯±¤¯ ± ³¨® ¢®²³² ¢ ¡¤ ±¤£´¢¤£ ¶¨³§ -¤³ #®´¢¨« ¥´£²þ ±¤³² ¢ ¡¤ ´£¤±¶±¨³³¤ «®¶ ¤®´¦§ ³® ³³± ¢³ -®±¨¤³¤£ ±¤³ ¨« ´²¤±² 4§¤ ¤²³¨¬ ³¤£ ³®³ « £¤µ¤«®¯¬¤³ ¢®²³² ¥®± ³§¨² ¯§ ²¤ ¶®´«£ ¡¤ ¯ Attachment 3 Frost-%¦«¨²§ 2¤£¤µ¤«®¯¬¤³ 0§ ²¤ /¤ $± ¥³ $¤µ¤«®¯¬¤³ 0±®¯®² « Phase One ®¥ ³§¤ ¯±®¯®²¤£ ±¤£¤µ¤«®¯¬¤³ ¶¨«« ¡¤ -´¨³þ -²³®±¸ ¯±®¯¤±³¸ ¢®³ ¨¨¦ ®¤þ ³¶® £ ³§±¤¤ ¡¤£±®®¬ ´¨³² 4§¤ ¯±®¯¤±³¸ ¶¨«« ¯±®µ¨£¤ 1: ´£¤±¦±®´£ ¯ ±ª¨¦ ratio £ ££¨³¨® « ²´±¥ ¢¤ ¯ ±ª¨¦4® ³§¤ ¤·³¤³ ³§¤ #¨³¸ ¨² ¨³¤±¤²³¤£þ 3§¤±¬ !²²®¢¨ ³¤² £ ¨³² ±¢§¨³¤¢³ ¢ ±¤¥¨¤ ³§¤ £¤²¨¦ ¢®¢¤¯³ ³® ¬ ª¤ ³§¤ £¤²¨¦ ¬®±¤ ´±¡ £ ¢®¬¯ ³¨¡«¤ ¶¨³§ ³§¤ '« £²³®¤ .¤¨¦§¡®±§®®£ 2¤£¤µ¤«®¯¬¤³ Plan goals (¤¦þ ±¤£´¢¤ ²¤³¡ ¢ª²þ ££ ³®¶§®´²¤ ¤³± ¢¤² ³® &±®²³ Avenueþ ¤³¢) 5¨³ -¨· £ 0±®¯®²¤£ - ±ª¤³ 4§¤ ¯±®¯®² « ¶¨«« contain ¶®±ª¥®±¢¤ §®´²¨¦þ ¶¨³§ ±¤³² ¥¥®±£ ¡«¤ ³® ¬®£¤± ³¤ ¶ ¦¤ ¤ ±¤±¤¦þ aþ ¥®± ¥®´±-¯¤±²® §®´²¤§®«£ ¨ Å !-) ´¨³)ÿ ²¤¤ ¡¤«®¶ ¥®± ££¨³¨® « £¤³ ¨« ® ³§¤ ¯±®¯®²¤£ ´¨³ ¬¨· £ ±¤³¨¢®¬¤ ±¤²³±¨¢³¨®² !¢¢®±£¨¦ ¬ ±ª¤³ «¸²¨² ¯±¤¯ ±¤£ ¡¸ - ·¥¨¤«£ 2¤²¤ ±¢§ ¥®± ³§¤ C¨³¸þ ³§¤ ¬ ±ª¤³ ±¤ § ² É µ ¢ ¢¸ ¥®± ³§¨² §®´²¨¦ ³¸¯¤ .´¬¡¤± ®¥'±®²² 2¤³ )¢®¬¤ Count Bedrooms Rent RestrictionRestriction "¤£±®®¬6$836 Å !-)Å !-) "¤£±®®¬14$988 Å !-)Å !-) "¤£±®®¬7$1,105Å !-)Å !-) "¤£±®®¬4$741 Å !-)Å !-) "¤£±®®¬11$838 Å !-)Å !-) "¤£±®®¬4$980 Å !-)Å !-) "¤£±®®¬3$231 Å !-)Å !-) "¤£±®®¬4$278 Å !-)Å !-) "¤£±®®¬2$642 Å !-)Å !-) 55 0±®¯®²¤£ $¤µ¤«®¯¬¤³ "´£¦¤³ 4§¤ ³®³ « £¤µ¤«®¯¬¤³ ¢®²³² ±¤ ¤²³¨¬ ³¤£ ³® ¡¤ ¯¯±®·¨¬ ³¤«¸ a 4§¤ £¤µ¤«®¯¬¤³ ¶¨«« ¡¤ ²´¡²³ ³¨ ««¸ ¥¨ ¢¤£ ¡¸ ¯±®¢¤¤£² ¥±®¬ ³§¤ ² «¤ ®¥ (®´²¨¦ 4 · #±¤£¨³² (70Å ®¥ £¤µ¤«®¯¬¤³ costs) £ &¨±²³ -®±³¦ ¦¤ (15%) 3§¤±¬ !²²®¢¨ ³¤² ¨³¤£² ³® ¯¯«¸ ¥®± ¡®³§ ®¥ ³§¤²¤ ²®´±¢¤² ¥±®¬ -¨¤²®³ (®´²¨¦ ¨ *´¤þ ¶¨³§ ¥´£¨¦ £¤¢¨²¨®² ®´¢¤£-October. 4§¤ ¯±®¯®²¤£ £¤µ¤«®¯¬¤³ ¡´£¦¤³ ±¤²´«³² ¨ ¯±®©¤¢³¤£ ¦ ¯ ®¥ ¯¯±®·¨¬ ³¤«¸ $1,00þ 3§¤±¬ !²²®¢¨ ³¤² ¯±®¯®²¤² ³§ ³ ³§¤ ±¤¬ ¨¨¦ ¦ ¯ ¡¤ ¥´£¤£ ¡¸ ¢®¬¡¨ ³¨® ®¥ 4)& £ ¶ ¨µ¤± ®¥ #¨³¸ ¥¤¤² (3!#þ 7!#þ PACþ ¤³¢) ) ££¨³¨® ³® ¬ ª¨¦ ³§¨² ¯§ ²¤ ¥¨ ¢¨ ««¸ ¥¤ ²¨¡«¤þ ²´¢§ ¥´£¨¦ ¢®¬¬¨³¬¤³ ¥±®¬ ³§¤ #¨³¸ ¶¨«« ±¤²´«³ ¨ ¬®±¤ ¢®¬¯¤³¨³¨µ¤ ¯¯«¨¢ ³¨® ¥®± -¨¤²®³ (®´²¨¦ ¥´£¨¦ #®¬¯ ± ¡«¤ $¤µ¤«®¯¬¤³² 3§¤±¬ !²²®¢¨ ³¤² § ² £¤µ¤«®¯¤£ ´¬¤±®´² ¯±®¯¤±³¨¤² ²¨¬¨« ± ³® ¥®± Frost-English %· ¬¯«¤² ¨¢«´£¤ & «¢® (¤¨¦§³² !¯ ±³¬¤³² (& «¢® (¤¨¦§³²) 6 ««¤¸ 6¨¤¶ (Bloomington) 3§¤±¬ !²²®¢¨ ³¤² ¨² µ ¨« ¡«¤ ³® ±± ¦¤ ³®´± ®¥ ³§¤²¤ ¯ ¥®± #¨³¸ ²³ ¥¥ Attachment 4 SHORE Attachment 4 MEMORANDUM TO: Charles Ahl, City Manager FROM: Michael Martin, AICP, Planner Melinda Coleman, Assistant City Manager DATE: February 5, 2014 SUBJECT: Review of Real Estate Broker Request for Proposal Introduction The city has three former fire station properties it no longer needs and will be looking to market these properties to sell for redevelopment. City staff would like to have a designated broker to assist the city withthe selling of these properties. Discussion Because of thecity’s consolidating of fire station resources, and the building of the new station near 3M, the city has three properties it no longer uses. City staff would like to issue an RFP to help select a real estate broker to represent the city in the selling of these properties for redevelopment. The issuance of the RFP will ensure the city conducts an open process on selecting its representatives. In addition to the former fire station properties, the city would also utilize any selected brokers to assist the city with the potential future sale of any properties. Recommendation Recommend approval of the attached RFP. Attachments 1. Draft RFP City of Maplewood, Minnesota Request for Proposals Real estate Broker Services to sell real Property owned by the City of Maplewood and the Maplewood EDA OVERVIEW The Maplewood Area Economic Development Authority (EDA) is seeking proposals from real estate brokers/firms to sellreal property located in the within the corporate limits of Maplewood. It is theintent of this Request for Proposal (RFP) to have the successful broker/firm, enter into a Professional Services Contract with the EDA to supply real estate services as outlined herein. BACKGROUND TheCity of Maplewood wasincorporated as a City in 1957. TheCity operates under the Council- Manager form of government with an elected Mayor and City Councilappointing a full-time CityManager.The City’s population is approximately 38,000. AVAILABLE LAND A. Residential Parcels 1. 5.92 acres, zoned Farm, ownershipCity of Maplewood 2. 1.30 acres, zoned Farm,ownershipCity of Maplewood B. Commercial Parcels 1. 1.84 acres, zoned Business Commercial, ownershipCity of Maplewood See attached Appendix A for a more detailed description of each PROPOSAL OVERVIEW: The following information must accompany your proposal: Provide a cover letter indicating your interest in serving as the City/EDA’s real estate agent/firm to sell land in the City of Maplewood(check all that apply): _______ Residential _______ Commercial _______ Industrial Back-up information should be provided including: 1. List years in business with a description of your firmincludingsize of firm, location, number and nature of the professional staff to be assigned to this contract, with a brief resume for each key person listed. 2. Describe experience (minimum five years previous experience with proven results) yourfirm or organization has in pertinent real estate experience. 3. Describe the methods of identifying target user groups and a description of the marketing materials and the strategy for presenting the site to a national and global marketplace. 4. Additional services offered through your firm. 5.Fee schedule: a. State your commission rate for listing and selling of properties. b. State your proposed method of compensation for representingthe City/EDA in negotiations for purchasing properties. c. State any othercosts the City/EDA may anticipate relating to the real estate services to be provided. 6. References:Provide a list of three applicable references. Include name, title, and contact information for each reference as well as a briefdescription of the specific services provided. GENERAL INSTRUCTIONS “Real Estate Broker 1. The proposal must be submitted in a sealed envelope marked Services” to the City Clerk’s office, 1830 County Road B East,Minnesota 55109 on or before 3:00 p.m. on _______________atwhich time they willbe publically opened and read. Theproposals will then be forwarded to a Selection Committee established by the City ofMaplewood. The Selection Committeewillreviewthe proposals and develop a list of finalists to interview. The Applicants are responsible for ensuring that their proposal, however submitted, is received on time and at the location specified. 2. To be considered, firms must submit a complete response to the RFP in the form requested. Firms not responding to items requested in the RFP or indicating exceptions to such items may have their submittals rejected. 3. The City of Maplewood reserves the right to reject any and allproposals, or any parts thereof, or to waive any informality or defectin any bid if it is in the best interest of the City ofMaplewood. All proposals, plans, and other documents submitted shall become the property ofthe City of Maplewood. Responses to this RFP are considered public information and aresubjectto discovery under the Freedom of Information Act. 6. Respondents are responsible for theirown expense in preparing, delivering or presenting a proposal, and for subsequent negotiations with the City of Maplewood, if any. 7. All questions may be directed to the following contact person: Melinda Coleman, Assistant City Manager, Phone (651) 249-2055or Emailat; melinda.coleman@ci.maplewood.mn.us SCOPE OF SERVICES Thesuccessful firm shall agree to contract with the City/EDA to provide the following: Develop strategies forsale of designated City-owned properties(such as conducting a study of comparable properties); Develop marketingmaterials (electronic and/or hard copy) to advertise sites forsale, distribute the materials to potential buyers via the appropriateform(s) of media and report results to the City/EDAon an agreed upon frequency; Advise the City/EDA related to strategies to promote and sellthe designated sites. Participate in site tours of City/EDA-owned property thatis forsale for potential buyers; Analyze offers from potential buyers and advise the City/EDA with respectto negotiations; Represent the City/EDA in negotiations with a prospective buyerfrom the time of offer until closing; Coordinate real estatetransaction closings; and Handle all other customary activities and services associated with real estate transactions. Presentations at public meetings may be required. REQUIREMENTS Respondents to the RFP shall have the following qualifications: 1. Must be licensed and in good standing with the State of Minnesota to sell real estate. 2. Must have an excellent reputation in the real estate community. 3. Must be knowledgeable in the regional real estatemarket and should have experience with similar properties. TERMOFCONTRACT The contract period for the successful agent/firm will be six months from dateof award. The contractmay be renewed for additional terms upon satisfactory performance by the broker/firm and at a negotiated rate agreed to in writingby both the agent/firm and the City ofRamsey. Alternate contract periods may be considered. EVALUATION ANDAWARD PROCESS Issuance of this RFP and receipt of proposals does not committhe City/EDA to award a contract. The City/EDA reserves the right to postpone receipt date, accepting or rejecting any orallproposals received in response to this RFP, or to negotiatewith any of the brokers/firms submitting an RFP, or to cancel all or part ofthisRFP. SELECTION CRITERIA Selection of a broker/firm willbe made based on the following criteria: 1. Ability of the contractor(s) to meet or exceed the requirements defined in the RFP; 2. Experience, qualifications and references; 3. Knowledge of regional real estate market and ability to marketto prospects beyond the region; 4. Regional reputation; 5.Fee schedule; and 6. Willingnessto think “outside the box” and present innovative ideas for marketing the specific City/EDA-owned properties designatedforsale. ORAL PRESENTATION/INTERVIEWS Firms submitting a proposalin response to thisRFP may be required to give an oral presentation oftheirproposal. Additionaltechnical and/orcostinformation may be requested for clarification purposes, but in no way change the original proposal submitted. Interviews are optional and may or may not be conducted. If an interview is conducted, itis essentialthat the consultant’s personnelto be assigned to the work, as well askey representatives, be present at and participate in the interview. A recommendation of the selected consultant will be made to the Maplewood City Council/EDA. Theselected consultant and City of Maplewood representatives will negotiate a mutually acceptable contract. The negotiated contract shall be approved by the MaplewoodCity Council and EDA. MEMORANDUM TO: Warren Wessel,Housingand Economic Development Commission FROM: Michael Martin, AICP,Planner DATE: February 5, 2014 SUBJECT: 2013 Annual Report Introduction Attached to this memo is thedraft of the housingand economic development’s (HEDC)2013 Annual Report. This report isproduced every year and then forwardedon to the city council for its review of the HEDC’swork throughout the previous year. Discussion The format of the 2013 Annual Report is similar to last year’sreport and what other city commissionssubmit to the city council. Recommendation Recommend approval of the HEDC’s 2013 Annual Report. Attachments 1.2013 BEDCAnnual Report 1 MEMORANDUM TO: Charles Ahl, City Manager FROM: Warren Wessel,Housingand Economic Development CommissionChair DATE: February 12, 2014 SUBJECT: Approval of the Housingand Economic Development Commission’s 2013 Annual Report Introduction Annually, the housingand economic development commission (HEDC) is required toreport the HEDC’sactions and activities for the city councilfor the previous year. In 2013, the BEDC reviewed the following 14items during itsseven meetings: Type of Proposal # Reviewed InformationalCommission Reviews2 1.Update on Tax-Forfeit Properties (February 28, 2013and November 13, 2013) 2.2013 Code Enforcement Report (November 13, 2013) Miscellaneous Reviews and Actions 18 1.Election of Officers (February 28, 2013) 2.2012 BEDCAnnual Report (February 28, 2013) 3.Green Building Program Ordinance (February 28, 2013 and April 10, 2013) 4.Discussion of HEDC Meeting Time (February 28, 2013) 5.HEDC Rules of Procedure (February 28, 2013) 6.Resolution of Appreciation for Tammy Wilde (February 28, 2013) 7.Review of HEDC Work Plan (April 10, 2013) 8.Consideration of Revolving Loan Program (April 10, 2013) 9.Review of Adopted Gladstone Neighborhood Master Plan (May 8, 2013) 10.Review of Updated Market Studyfor Gladstone Neighborhood (May 8, 2013) 11.Potential Redevelopment of Maplewood Bowl Site, 1955 English Street (May 8, 2013) 12.Review of Proposed 3M TIF District (June 12, 2013) 13.2014– 2018 CIP Plan Review and Debt Analysis (June 12, 2013) 14.Approval of Loan Program Application, Larkin Dance Studio (September 11, 2013and October 9, 2013) 15.Approval of Selling Excess City-Owned Real Property Policy (September 11, 2013) 16.Approval of Sale of City-Owned Real Property, Castle Avenue and Van Dyke Street (September11, 2013) 17.Draft RLF Guidelines (October 9, 2013 and November 13, 2013) 18.Review of Proposed Housing TIF Distrcit, 2501 Londin Lane (November 13, 2013) Special Projectsand Presentations1 1.Tom Snell, White Bear Lake Area Chamber of Commerce (April 10, 2013) Total21 Comparative Information Year Number of Items Reviewed 201017 201115 2012 14 201321 Membership The HEDC consists of sevenmembers appointed by the city council. Membership terms are for threeyears, with extensions for additional terms approved by the city council. The membership as of the end of 2013: Board MemberMembership BeganTerm Expires Beth Ulrich05/22/009/30/14 Joy Tkachuck09/25/069/30/16 Mark Jenkins01/25/109/30/16 Warren Wessel12/13/109/30/14 Jennifer Lewis04/25/119/30/16 Dennis Unger07/25/119/30/15 Gary Kloncz12/12/119/30/14 Commissioners Tkachuck, Jenkins and Lewis were all reappointed for an additional term during 2013. Commissioners Ulrich, Klonczand Wessel’s termsare up for reappointment during 2014. The reappointment process will being in the summer of 2014. Discussion 2013 Actions/Activities In 2013, the HEDC continued its commitment to development and redevelopment in the city of Maplewood by working on several projects. The HEDC spent a good portion of its year working to implement elements of its work plan. The commission spent several meetings looking at how to develop a revolving loan fund program while also reviewing the city’s first application for assistance. This application was for Larkin Dance Studio, which relocated to a vacant building and site near the English Street and Highway 36 intersection – an area the work plan identifies for concentrated effort. The work plan also identifies the Gladstone neighborhood as an area the city and the HEDC should be focusing efforts on. In 2013, Sherman Associates presented its proposal to redevelop the Maplewood Bowl site with a mixture of family and senior housing along with a commercial element. Throughout 2013, staff worked with Sherman Association to successfully secure a $1.9 million grant from the Metropolitan Council. $900,000 of the grant will go towards acquiringthe Maplewood Bowl site and$1,000,000 will go towards public improvements along Frost Avenue. The public improvements and redeveloped Maplewood Bowl site will meet the guidelines that were established by the Gladstone Neighborhood Master Plan, which the HEDC also received reviewed in 2013. Based on recommendations from the HEDC’s work plan, city staff had the Gladstone Neighborhood Market Study updated so the city and developers are informed as it approached redevelopment. The HEDC also received updates on the tax- forfeited properties within this neighborhood in an effort to stay on top of all developments occurring in the key Maplewood neighborhood. The HEDC reviewed and provided recommendations on two TIF applicationsin 2013. The first request was from 3M toprovided city-assistance for the company to build a new $150 million research and development building on its campus. This project ensures a huge investment was made at 3M’s Maplewood campus. 3M is the city’s largest employer. The second TIF application was for a senior housing complex. The city was to sell land it owns on Londin Lane to the developer. While the HEDC recommended approval of this TIF request, the developer withdrew his applications before the planning commission and city council could consider the TIF and other land use applications. The HEDC also developed a selling excess land polity to guide the city as it continues to sell land for redevelopment purposes. The HEDC utilized this policy to recommend the sale of excess city land at Castle Avenue and Van Dyke Street. 2014 Activities In 2014, the HEDC will continue to implement its work plan and concentrate on key redevelopment areas within the city. The HEDC will continue its efforts todevelop a program and guidelines for its revolving loan fund program – building on what it learned from the first application. The HEDC will be used as a resource as the city looks to sell additional access land for redevelopment purposes. In 2014, the HEDC will be committedto the development and enhancement of the city of Maplewood. Recommendation Approve the HEDC’s2013 annual report.