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2001 11-26 City Council Packet
Council /Manager's Workshop 6: 00 p. m. AGENDA MAPLEWOOD CITY COUNCIL 001. P.M. Monday, November 26, 2001 Council Chambers, City Hall Meeting No..01 -28 A. CALL TO ORDER B.. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF MINUTES 1. Minutes of Council Manager's Workshop (November. 13, 2001.) 20 Minutes of City Council Meeting 01 -27 (November 13, 2001) E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS G. CONSENT AGENDA All matters listed under the .Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Increase of Community Development Department Service Charges (Second Reading) 3. Ordinance to Increase Sewer Rate (First Reading) 4. Ordinance to Increase Recycling Rates (First Reading) 5. Conditional Use Permit Review- Menards (2280 Maplewood Drive) 6. 2001 DARE Bike- A -Thon 7. Transfer to Close Fund for Gervais Avenue 8. Transfer to Close Fund for Tax Increment Economic Development District 1 -4 9. Revision of Investment Policies 10. East County Line Fire Department Fundraiser —Fee Waiver H. PUBLIC HEARINGS 1. 7:00 p.m. Lutheran Social Services (LSS) Tax- Exempt Financing Request I. AWARD OF BIDS J. UNFINISHED BUSINESS a. Rose/Rice Automobile Sales Conditional Use Permit (1908 Rice Street) K. NEW BUSINESS 1. Pawn Shop - and Currency Exchange Business Ordinance. (First Reading) 2.. Selling of Long Guns L. VISITOR PRESENTATIONS M. COUNCIL PRESENTATIONS N. ADMINISTRATIVE PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 770 -4523 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable . manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow theseprinciples: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. CITY COUNCIL /MANAGER WORKSHOP Meeting Minutes Monday, November 13, 2001 Council Chambers, City Hall 6:00 p.m. A. Be C. 0, AGENDA ITEM N0 4waw CALL TO ORDER ROLL CALL Robert Cardinal, Mayor Present Sherry Allenspach, Councilmember Present Kenneth V. Collins, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present Others Present: City Clerk Karen Guilfoile Parks and Recreation Director Bruce Anderson Assistant Community Development Director Tom Ekstrand APPROVAL OF AGENDA Councilmember Allenspach moved to approve the agenda. Councilmember Wasiluk seconded Ayes -All NEW BUSINESS 1. Catering Contract - Maplewood Community Center Parks and Recreation Director Anderson recommended that the City of Maplewood remain with a single provider of food and beverage at the Maplewood Community Center. New specifications will be written and new bid quotes will be taken in 2002. E. FUTURE TOPICS 1. Exploring the Possibilities of a Sister City 2. White Bear Avenue StreetScapes 3. Housing and Business Redevelopment 4. Recreational Burning 5. Ordinance Regulating Buckthorn F. ADJOURNMENT Councilmembers Allenspach moved to adj ourn the meeting at 6:35 .m. Councilmembers Koppen seconded Ayes -All AGENDA MINUTES A. Be C. MLo E. MAPLE WOOD CITY COUNCIL 7:00 P.M., Tuesday, November 13, 2001 Council Chambers, Municipal Building Meeting No. 01 -27 CALL TO ORDER: Action by Council Date Endorsed Modified Rejected A meeting of the City Council was held in the Maplewood Room, at the Municipal Building, and was called to order at 7:00 P.M. by Mayor Cardinal. PLEDGE OF ALLEGIANCE ROLL CALL Robert Cardinal, Mayor Present Sherry Allenspach, Councilmember Present Kenneth V. Collins, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present APPROVAL OF MINUTES Councilmember Collins moved to approve the City Council Minutes of October 8, 2001 as presented. Councilmember Koppen seconded. Ayes - All Councilmember Wasiluk moved to approve the City Council Minutes of October 22, 2001 as presented. Councilmember Koppen seconded. Ayes - All APROVAL OF AGENDA Councilmember Koppen moved to approve the agenda as amended: M1. NEST Holiday Light Tour M8. Town Life Magazine M2. Cable Commission Report M9. Council Terms M3. City Election M10. Commission Liaisons M4. Hazelwood Street Petition MI 1. Recognition Ceremony M5. Code Enforcement M12. City Manager M6. Business Program M13. Election Review M7. Financial Condition Councilmember Wasiluk seconded. Ayes -All 1 F. APPOINTMENTS /PRESENTATIONS None G. CONSENT AGENDA Councilmember Collins moved to approve the Consent Agenda items (as presentebmended. i Seconded by Councilmember Koppen. Ayes - all 1. Approval of Claims ACCOUNTS � . t 7 ♦ T T T $46,178.31 Checks #55708 thru #55709 dated 10 115 101 $166,170.85 Checks #55710 thru #55767 dated 10/23/01 $398 Disbursements via debits to checking account dated 10/16 thru 10/22/01 $300.00 Checks #55768 dated 10/24/01 $453,383.77 Checks #55769 thru #55836 dated 10/26 thru 10/30/01 $3,343,638.54 Disbursements via debits to checking account dated 10/23 thru 10/29/01 388.00 Checks #5 5 8 3 7 thru # 5 5 8 3 8 dated 10/3 0 thru 10/31/01 465 Checks #55 839 thru #55 913 dated 11/2 thru 11/6/01 83,421.46 Disbursements via debits to checking account dated 10/30 thru 11105101 $4,957,240.16 Total Accounts Payable $456,840.92 Payroll Checks and Direct Deposits dated 10/26/01 $26,024.60 payroll Deduction checks #86326 thru #86330 dated 10/26/01 $482 Total Payroll $5,440,105.68 GRAND TOTAL 2 2. Donation From State Farm Accepted the $5,980 donation from State Farm Insurance for the purchase of a hazard simulator. 3. Joint Powers Agreement with Ramsey County for Election Equipment Accepted the Joint Powers Agreement for the Replacement of the City Election System and that the City Manger and the City Clerk be authorized to sign and execute the agreement: SEE EXHIBIT A 4. Personal Service License -Norah Bawn Gleason Approved the personal service license for Nora Bawn Gleason for Sister Rosalind's at the Community Center. 5. Gambling Resolution - Maplewood Athletic Association at Guldens Roadhouse Approved to adopt the following resolution to renew the Lawful Gambling License for Gulden's Roadhouse, 2999 N. Highway 61, Maplewood. RESOLUTION 01 -11 -105 APPROVING CHARITABLE GAMBLING BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for Maplewood Athletic Association to operate at Guldens Roadhouse, 2999 N. Highway 61, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, BE IT FURTHER RESOLVED that this resolution by the City Council of Maplewood, Minnesota be forwarded to the Gambling Control Division for their approval. 6. Surplus Property Disposal Authorized disposal of VEM Units 708, 709, 718, 719, and 983 at the state auction facility. 7. Beverage Contract for Maplewood Community Center Approved awarding Pepsi Cola beverage contract for the Maplewood Community Center. 3 8. Award Contract for Woodland and County Road D Open Space Prairie Restoration Accepted the recommendation from staff to award Prairie restorations Inc. the contract for site preparation, seeding, mulching and maintenance in the amount of $1,713 per acre with the monies to be allocated from the city's Conservation Partnership Grant. 9. Accepted the Increase in Community Development Department Service Charges Approved the revisions in Community Development License/Permit Fees and Service Charges and approved the first reading of the ordinance to increase planning fees. 10. Increase in City Clerk Department Service Charges Approved an increase in the City Clerk Department service charges of 2.1 % effective January 1, 2002, to keep up with inflation. 11. Increase in Miscellaneous Service Charges Approved an increase in miscellaneous service charges of 2.1 % effective January 1, 2002 to keep up with inflation. 12. Financial Transfer for Unassessed Water Improvements Approved the authorization of a $33,460 transfer from the Water Availability Charge Fund -St. Paul Water District to the Debt Service Fund for the 1993 Improvement Refunding Bonds. 13. Conditional Use Permit Review -Kline Volvo (3040 Highway 61 North) Reviewed the conditional use permit for Kline Volvo at 3040 Highway 61 North and will review again only if the owner proposes a major change or if a problem develops. 14. Conditional Use Permit Review -Saint Paul Business Center East (2025 Sloan Place) Reviewed the conditional use permit for the St. Paul Business Center East and will review again in one year to ensure compliance of corrections required by staff. 15. Conditional Use Permit Review - Minnesota Waldorf School (70 County Road B East) Reviewed the conditional use permit for the Minnesota Waldorf School and will review again in one year. 16. Conditional Use Permit Condition Clarification - Countryside Volkswagen (1180 Highway 36 E) Amended condition four of the Countryside VW /Saab CUP as follows (deletions are crossed and additions are underlined): 4. The city shall reevaluate the need for screening on the south and southeast sides of the property if the property owner proposes changes to the site plan. Presently, however, there is no need for additional screening since the Maplewood Community Design Review Board has determined that the applicant is meeting the city's screening requirements. 17. Resolution of Appreciation for Tim Johnson, Former CDRB member Adopted the following resolution of appreciation for Tim Johnson: RESOLUTION 01 -11 -106 RESOLUTION OF APPRECIATION WHEREAS, Tim Johnson has been a member of the Maplewood Community Design Review Board since August 28, 1995 and has served faithfully in that capacity; and WHEREAS, the Community Design Review Board has appreciated his experience, insights and good judgment; and WHEREAS, Tim has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Tim has shown dedication to his duties and has consistently contributed his leadership and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Tim Johnson is hereby extended our gratitude and appreciation for his dedicated service and we wish him continued success in the future. 18. Squad Car Replacement Approved the purchase of a new 2001 Ford Crown Victoria squad car to replace a damaged vehicle for $19,600. 19. Bids for Used Vehicles Accepted the bids for used police and forfeited vehicles. 20. Approve Final Purchase Agreements for 209, 211, and 215 E. Larpenteur Avenue, Project 01 -19 Approved purchase agreements acquiring the three lots at 209, 211, and 215 East Larpenteur Avenue. 5 21. Donation for National Night Out Accepted a $100.00 donation from Newman Mechanical, Inc. to be used for Maplewood's National Night Out. G. PUBLIC HEARINGS 1. 7:00 P.M. Assessment Hearing- Supplemental Construction for Driveway Improvements — Tilsen South Neighborhood Street Improvement, Project 00 -04DW and Gladstone West Neighborhood Street Improvement Project — City Project 00 -05DW a. Mayor Cardinal convened the meeting for a public hearing. b. City Manager Fursman introduced the staff report. C. City Engineer Ahl presented the specifics of the report. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: Mike Inserra, 2962 Mary Street, Maplewood e. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to approve the following resolution for the Adoption of the Assessment Roll for Proj ect 01 -04DW and Proj ect 00 -05DW: RESOLUTION 01 -11 -107 ADOPTION OF THE ASSESSMENT ROLL WHEREAS, pursuant to proper notice duly given as required by law, the city council has met and heard and passed on all objections to the proposed assessment for the Private Driveway Agreements for the Tilsen South Neighborhood Streets and the Gladstone West Neighborhood Streets as described in the files of the city clerk as Project 00 -04DW and 00 -05DW, and has amended such proposed assessment as it deems just, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 10 Such proposed assessment, as amended, a copy of which is made a part hereof and is available in the office of the city clerk and the city engineer, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of eight years, the first of the installments to be payable on or after the first Monday in January, 2002, and shall bear interest at the rate of 5.8 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2001. To each subsequent installment when due shall be added interest for one year on all unpaid R installments. 3. It is hereby declared to be the intention of the council to reimburse itself in the future for the portion of the cost of this improvement paid for from municipal funds by levying additional assessments, on notice and hearing as provided for the assessments herein made, upon any properties abutting on the improvement but not made, upon any properties abutting on the improvement but not herein assessed for the improvement, when changed conditions relating to such properties make such assessment feasible. 4. To the extent that this improvement benefits nonabutting properties which may be served by the improvement wher� one or more later extensions or improvements are made, but which are not herein assessed, therefore, it is hereby declared to be the intention of the council, as authorized by Minnesota Statutes Section 429.051, to reimburse the city by adding any portion of the cost so paid to the assessments levied for any of such later extension or improvements. 5. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Seconded by Councilmember Collins Ayes -All 2. 7:10 P.M. Hill- Murray High School Chapel Addition (2625 Larpenteur Avenue) a. Conditional Use Permit b. Design Approval a. Mayor Cardinal convened the meeting for a public hearing. b. City Manager Fursman introduced the staff report. C. Assistant Community Development Director Tom Ekstrand presented the specifics of the report. d. Commissioner Dale Trippler presented the Planning Commission report. e. Boardmember Matt Ledvina presented the Community Design Review Board report f. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: Joe Peshges, President of Hill Murray High School g. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to approve the following resolution approving the resolution and design approval for Hill Murray High School: 7 RESOLUTION 01 -11 -108 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Hill - Murray High School requested that the city revise their conditional use permit for a school. WHEREAS, this permit applies to 2625 Larpenteur Avenue East. The legal description is: Part of the S 1/2 of the SE 1/4 of S 13, T 29N, R22W, Ramsey County, MN (PIN 13-29-22-43-0001) WHEREAS, the history of this conditional use permit is as follows: 1. On October 15, 2001, the planning commission recommended that the city council approve this revised permit. 2. The city council held a public hearing on November 13, 2001. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit revision, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 10. The city council may waive any of the above requirements for a public building or utility structure, provided the council shall first make a determination that the balancing of public interest between 0 governmental units of the state would be best served by such waiver. Approval is subject to the following conditions: 1. All construction shall follow the plans as noted below: a. For the athletic fields, follow the plans date - stamped March 6, 1998. b. For the school and parking lot addition, follow the plans date - stamped May 19, 1999. c. For the chapel addition, follow the plans date - stamped October 1, 2001. The director of community development may approve minor changes. 2. The proposed construction for the chapel addition must be substantially started within one year of council approval or the permit revision shall end. The council may extend this deadline for one year. 3. The city council shall review this permit annually to monitor the traffic and parking situations related to the use of the athletic fields. 4. Any new lights shall be installed to meet the city code. This requires that they be screened or aimed so they do not cause any light -glare problems on streets or residential properties. 5. Post and maintain signs on the edge of the wetland - protection buffer prohibiting any building, mowing, cutting, filling or dumping within the buffer. Wetland buffer signs in the mowed area shall be placed at the edge of the lawn. 6. That portion of the proposed walking /running path that is within 50 feet of the wetland shall be built with a pervious material. 7. Ensure that all bleachers and dugouts are at least 30 feet from the Sterling Street and Larpenteur Avenue right -of -ways. 8. The city may require the applicant to plant 30 native species of trees for screening between the playing fields and the homes on Knoll Circle, as may be determined at a future hearing on the Conditional Use Permit. 9. The school shall prepare for city approval a turf management plan for the athletic fields. This plan shall include the mowing, watering and fertilizing practices that the school will follow in the care of their athletic fields and grounds. The school shall prepare and follow the plan so the practices will minimize the impact of the storm water runoff on the nearby wetlands. 10. Submit a grading and drainage plan for watershed district approval to provide sedimentation control at the stormwater discharge point before it dumps into the south wetland area. 11. The school shall sweep and restripe the west parking lot before August 15, 2002. B. Approve the plans, date - stamped October 1 2001, for the proposed chapel addition to Hill- Murray High School at 2625 Larpenteur Avenue. The city bases this approval on the findings required by the code and the project shall be subject to the following conditions: 9 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall submit the following for city staff approval: a. Grading, drainage, utility and erosion control plans to the city engineer. b. Plans that show the trees that the school wants to plant will meet city standards for size and species. 3. The applicant or contractor shall complete the following before occupying the addition: a. Replace property irons that are removed because of this construction. b. Install reflectorized stop signs at all exits, a handicap - parking sign for each handicap - parking space and an address on the building. c. Post a no left turn sign at the easterly curb cut. d. Paint the roof -top mechanical equipment to match the building color if the units are visible. The applicant shall provide screening enclosures around the units if they are visible from residential properties. e. Install site - security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so the light source is not visible and so it does not cause any nuisance to drivers or neighbors. f. Sweep and restripe the west parking lot. g. Meet all the requirements of the fire marshal. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the work. The amount shall be 150 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the addition is occupied in the fall or winter or within six weeks if the building is occupied in the spring or summer. 5. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Wasiluk Ayes -All 10 3. 7:15 P.M. Ramsey County Productive Day Golf Course (Century Avenue and Lower Afton Road) a. Conditional Use Permit b. Design Approval a. Mayor Cardinal convened the meeting for a public hearing. b. City Manager Fursman introduced the staff report. C. Assistant Community Development Director Ekstrand presented the specifics of the report. d. Commissioner Dale Trippler presented the Planning Commission report. e. Boardmember Matt Ledvina presented the Community Design Review Board report f. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: GaylePoradek, 376 O'Day Street, Maplewood Tom Loven, 589 S. Sterling Street, Maplewood Kevin Finley, Ramsey County Parks and Recreation Mayor Cardinal closed the public hearing. Councilmember Koppen moved to approved the following resolution for a Conditional Use Permit and Design approval for the Ramsey County Productive Day Golf Course: RESOLUTION 01 -11 -109 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Ramsey County applied for a conditional use permit to construct a nine -hole golf course. WHEREAS, Section 36 -52(4) of the city code requires a conditional use permit for golf courses in an F (farm residence) district and Section 36- 437(1) requires a conditional use permit for any public service or public building use. WHEREAS, this permit applies to the property located on the west side of Century Avenue between Lower Afton Road and Linwood Avenue. The legal description is: THE E %2 OF THE SE 1 /4 AND THE SE 1 /40F THE NE 1 /40F SECTION 12, TOWNSHIP 28, RANGE 22, RAMSEY COUNTY, MINNESOTA. WHEREAS, the history of this conditional use permit is as follows: 1. On October 15, 2001, the planning commission recommended that the city council approve this permit. 11 2. On November 13, 2001, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. S. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the approved site plan. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 3. The city council shall review this permit in one year. 4. If Ramsey County sells this golf course to a private individual or company, they must request an amendment to the Maplewood Comprehensive Plan to change the plan for this site from G (government) to P (park) or OS (open space). 12 5. The applicant shall dedicate wetland- buffer easements around each wetland on the golf course property. These easements shall describe the boundaries of the buffers and prohibit any building, mowing, cutting, filling or dumping within the buffers. The applicant shall record the deeds for these easements before the city will issue grading and building permits. (code requirement) The applicant shall check with the city staff for the width of each buffer easement prior to drafting any easement documentation. 6. The applicant shall install wetland buffer signs that prohibit any building, mowing, cutting, filling or dumping within each wetland buffer. (code requirement) 7. The driving range lights shall not be on later than 10:30 p.m. B. Approve the plans (date- stamped September 13, 2001 and September 20, 2001) for the proposed Productive Day Golf Course on the west side of Century Avenue between Lower Afton Road and Linwood Avenue, based on the findings required by the code. The property owner, Ramsey County, shall do the following: 1. Repeat this review in two years if the city has not issued a permit for this project. 2. Provide the following for staff approval before the city issues grading or building permits: a. A detailed grading, drainage and erosion control plan, subject to the city engineer's approval. b. A final landscape plan that clearly depicts the perimeter landscaping across from or behind all dwellings. The applicant shall work with all adjacent homeowners to develop this plan to meet citizens' needs. c. A final, detailed photometric plan for all proposed outdoor lighting. d. A revised site plan showing a right -turn lane into the site from Century Avenue and a signed and striped crossing area between the maintenance building and the golf course. e. The dedication of wetland - buffer easements around each wetland on the golf course property. These easements shall describe the boundaries of the buffers and prohibit any building, mowing, cutting, filling or dumping within the buffers. The applicant shall record the deeds for these easements before the city will issue grading and building permits. The applicant shall check with the city staff for the width of each buffer easement prior to drafting any easement documentation. 3. Complete the following before opening the golf course for business and occupying the clubhouse building: a. Install a reflectorized stop sign at the exit from the Century Avenue driveway. b. Construct a trash dumpster enclosure for any outside trash containers for this facility. (code requirement) The enclosures must be 100 percent opaque, match the color of the building and have a closeable gate that extends to the ground. 13 c. Install all required landscaping around the driveway, parking lot and clubhouse. It is understood that the landscaping of the golf course will take place over a five -year time period. d. Install wetland buffer signs that prohibit any building, mowing, cutting, filling or dumping within each wetland buffer. (code requirement) 4. If any required work is not done on or around the clubhouse, clubhouse parking lot, maintenance building and maintenance building parking lot, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. c. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 6. Signs shall comply with the requirements of the sign code and are not part of this approval. 7. Black vinyl- covered chain link fencing is approved around the golf course. The applicant may install a lesser amount but should attempt to install fencing according to the wishes of abutting property owners. Seconded by Councilmember Wasiluk Ayes -All 4. 7:30 P.M. Hillcrest Area Development Moratorium (Second Reading) a. Mayor Cardinal convened the meeting for a public hearing. b. City Manager Fursman introduced the staff report. C. Assistant City Manager Coleman presented the specifics of the report. Mayor Cardinal verified that Walgreens would have the option to apply through the variance provision for purposes of constructing a store. Councilmember Koppen moved to adopt the following Hillcrest Village Moratorium Ordinance: ORDINANCE NO 816 AN ORDINANCE FOR THE PURPOSE OF PROTECTING THE PLANNING PROCESS AND DEVELOPING BUILDING AND DESIGN STANDARDS FOR THE HILLCREST VILLAGE REDEVELOPMENT AREA The area under consideration (hereinafter "Hillcrest Village Redevelopment Area ") includes land north of Larpenteur Avenue, east of White Bear Avenue, south of Ripley Avenue, and west of Hazel Street; also including properties on the west side of White Bear Avenue located north of Larpenteur Avenue and south of 14 Frost Avenue (refer to Hillcrest Village Redevelopment Area map attached for exact location). The Maplewood City Council ordains: SECTION 1. PURPOSE 1.01 The City of Maplewood, in cooperation with the Metropolitan Council and the City of St. Paul, are currently conducting a smart growth initiative study that includes land use planning components for the Hillcrest Village Redevelopment Area. 1.02 The objective of the study is to design a land use concept for the Hillcrest Village Redevelopment Area. This information will help create a livable neighborhood where homes, jobs, and services are linked by walkable streets. 1.03 In addition to the study, the city's zoning ordinance, zoning map, and comprehensive plan may need to be revised to reflect the following issues: - Land use - Building setbacks - Building height - Design standards for buildings - Pedestrian flow and safety - Parking - Streetscaping - Signage - Lighting - Landscaping - Housing density 1.04 There is a need for these studies to be conducted so that the city can adopt changes to the city's zoning ordinance, zoning map, comprehensive plan, and design standards for the development of the Hillcrest Village Redevelopment Area. SECTION 2. REDEVELOPMENT STUDY; MORATORIUM 2.01 The study is authorized by the city. City staff shall coordinate this study with the Metropolitan Council, City of St. Paul, White Bear Avenue Business Association, hired consultants, property owners, interested citizens, and the city council. 2.02 Upon completion of the study, it shall be presented to the planning commission and community design review board commission for their review and recommendation to the city council. 2.03 A moratorium on development in the Hillcrest Village Redevelopment Area is adopted pending completion of the study and /or the adoption of any amendments to the city's zoning ordinance, zoning map, or comprehensive plan as deemed necessary as a result of the study. The city will not approve any subdivision or building permit for a new building during the moratorium period. The city may issue building permits for the expansion or remodeling of existing structures. IR SECTION 3. TERM 3.01 The term of ordinance shall be for one year or until such time as the city council adopts amendments to the city's zoning ordinance, zoning map, or comprehensive plan as deemed necessary as a result of the study. SECTION 4. VARIANCES 4.01 Variances from this ordinance may be granted by the city council based upon a determination that a proposed subdivision or development would be compatible with proposed land use and zoning, and that such proposals would keep with the spirit and intent of this ordinance. The procedures to be followed in applying for a variance from this ordinance shall be in accordance with state law on findings for variances and shall include the following: a. The applicant shall file a completed application form, together with required exhibits, to the Community Development Department. b. The application for a variance shall set forth special circumstances or conditions which the applicant alleges to exist, and shall demonstrate that the proposed subdivision or development is compatible with existing or proposed land use and zoning. C. The application shall be submitted to the planning commission for their review and recommendation to the city council. d. The city council may in its discretion set a public hearing prior to making a final determination on the requested variance. e. The city council may impose such restrictions upon the proposed subdivision or development as may be necessary to comply with the purpose and intent of this ordinance. Seconded by Councilmember Collins Ayes -All 5. 7:45 P.M. Assessment Hearing — Southcrest Avenue Retaining Wall Repair and Drainage Improvement, City Project 01 -24 a. Mayor Cardinal convened the meeting for a public hearing. b. City Manager Fursman introduced the staff report. C. City Engineer Ahl presented the specifics of the report. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Mark Strong, 2620 Southcrest Avenue, Maplewood Pamela Goossen, 2610 Southcrest, Maplewood e. Mayor Cardinal closed the public hearing. 16 Councilmember Koppen moved to approve the resolution adopting the assessment roll for the retaining wall repair and drainage improvements: RESOLUTION 01 -11 -110 ACCEPTING REQUEST FOR IMPROVEMENT TO RETAINING WALL AND EASEMENT AWARDING CONSTRUCTION CONTRACT DESIGNATING 100% OF COST TO BE ASSESSED APPROVING ASSESSMENT ROLL CALLING PUBLIC HEARING WHEREAS, property owners at 2610 Southcrest Avenue and 2620 Southcrest Avenue have requested repair of a retaining wall and repair of a drainage easement and slope, and to assess their benefited property for all of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer has reported the cost of said improvement to be $12,940, and WHEREAS, the proposed project is necessary, cost - effective, and feasible, and WHEREAS, the City Engineer has prepared a plan for repair of said retaining wall and drainage easement, and WHEREAS, two quotes have been received for said improvement project and K.A. Kamish Excavation was the lowest responsible bidder, and WHEREAS, the City Clerk and City Engineer have prepared an assessment roll for 100% of the cost of the improvement and filed the roll in the office of the City Clerk for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The request by the property owners at 2610 Southcrest and 2620 Southcrest is hereby declared adequate and in conformity to Minnesota Statutes, Chapter 429.035. 2. Such improvement is necessary, cost - effective, and feasible. 3. Such improvement is hereby ordered as proposed. 4. Such plans as prepared by the City Engineer are hereby approved. 5. The Mayor and City Manager are hereby authorized and directed to enter into a construction contract with K.A. Kamish Excavation in the amount of $ for the improvement work as shown on the approved project plans. 6. The total cost of the project shall be assessed against benefiting property owners. 17 7. Assessments shall be payable in equal annual installments extending over a period of eight (8) years, the first of the installments to be payable on or before the first Monday in January, 2002, and shall bear interest at the rate of 5.8 percent per annum from the date of the adoption of the assessment resolution. 8. A public hearing shall be held on the 13 day of November, 2001, in the council chambers of city hall at 7 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 9. The clerk shall give mailed and published notice of such hearing and improvement as required by law. 10. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. The owner may at any time thereafter, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Seconded by Councilmember Wasiluk Ayes -All I. AWARD OF BIDS None J. UNFINISHED BUSINESS 1. Maplewood Community Center Dehumidification System a. City Manager Fursman introduced the staff report. b. Finance Director Dan Faust presented the specifics of the report. Councilmember Koppen moved to accept the staff recommendation that Snell Mechanical Be approved as the low bid for the project at $77,630.00 and MSD incorporated by awarded the engineering contract at $8, 8 50 with the monies to be financed as outlined by Finance Director Dan Faust. Seconded by Councilmember Wasiluk Ayes -All K. NEW BUSINESS 1. Resolution Directing Acquisition of Tax - Forfeit Lands for Public Purpose: Budd Kolby 4 Add, Outlot B, Southwind Townhomes, CIC No. 306, Outlot A and Outlot B a. City Manager Fursman introduced the staff report. b. Engineering Director Chuck Ahl presented the specifics of the report. Councilmember Koppen moved to adopt the resolution that approves designating three parcels of tax - forfeited land for acquisition for public purposes: RESOLUTION 01 -11 -111 DESIGNATING TAX - FORFEIT LANDS FOR ACQUISITION FOR PUBLIC PURPOSE WHEREAS, certain parcels within the City of Maplewood have been designated by Ramsey County as forfeited due to non - payment of real estate taxes, and WHEREAS, Ramsey County has notified the City of Maplewood of these parcels and said parcels have been classified by Ramsey County as non - conservation, and WHEREAS, Minnesota Statute 282.01, Subd. 1, provides that the City may request a conveyance of said land for public purpose, and WHEREAS, final information on the fees and documentation to acquire public use deeds is not available. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the City of Maplewood hereby requests Ramsey County to withhold from public sale the following three (3) parcels for a period not to exceed six months, and further, that Ramsey County provide the City Engineer with all information related to acquisition of public use deeds for said parcels for purposes as noted. PIN # Property Description Public Purpose 13- 28 -22 -21 -0037 14-29-22-43-0039 Budd Kolby 4t" Add, Outlot B Southwind Townhomes, CIC No. 306, Outlot A 14- 29 -22 -44 -0053 Southwind Townhomes, CIC No. 306, Outlot B Seconded by Councilmember Collins Utility and Roadway Drainage and Trail Drainage and Trail Ayes -All 2. Resolution Authorizing Preparation of Preliminary Report for Improvement to Gladstone Park as Part of English Street Improvement — City Project 01 -23 a. City Manager Fursman introduced the staff report. b. City Engineer Ahl presented the specifics of the report. 19 Councilmember Koppen moved to adopt the resolution authorizing preparation of a preliminary report on the improvement of an 8 -lot subdivision at Gladstone Park and hat a project budget of $6,000 be established: RESOLUTION 01 -11 -112 ORDERING PREPARATION OF A FEASIBILITY STUDY V;HEREAS, it is proposed to develop an 8 -lot subdivision at Gladstone Park on the eastern side of English Street and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $6,000 are appropriated to prepare this feasibility report. Seconded by Councilmember Wasiluk Ayes — All 3. Resolution Directing Modification of Construction Contract — Change Order Nos. 1, 2, & 3 for Tilsen South Street Improvements, City Project 00 -04 a. City Manager Fursman introduced the staff report. b. City Engineer Chuck Ahl presented the specifics of the report. Councilmember Collins moved to adopt the resolution directing modification of the construction contract in the amount of $392,099.62 by approving Change Orders No. 1, 2, 3: - RE LUTION 01 -11 -113 DIRECTING ODIFICAIT OF EXISTING CONSTRUCTION CONTRACT Whereas, the City Council of Maplewood, Minnesota has heretofore ordered improvements to the Tilsen South Neighborhood Streets, Project 00 -04, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and Whereas, it is now necessary and expedient that said contract be modified and designated as Improvement Project 00 -04, Change Orders 1, 2, and 3, Now, therefore, be it resolved by the City Council of Maplewood, Minnesota that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 in the amount of $187,042.74, Change Order No. 2 in the amount of $154,798.35 and Change Order No. 3 in the amount of $50,258.53. The total increase for the three change orders is $392, 099.62. The revised contract amount is $1,710, 654.35. The finance director is hereby authorized to make the financial transfers necessary to 20 implement the financing plan for the project. The project budget is increased by $392, 099.62. 0 See Exhibit B L. M. 5. Seconded by Councilmember Allenspach Ayes — All Canvass of the November 6, 2001 General Election a. City Manager Fursman introduced the staff report. Councilmember Collins moved to adopt the resolution certifying the Results of the General F,1 ecti on Seconded by Councilmember Wasiluk Ayes — All Change of Council Meeting Date, December 24, 2001 a. City Manager Fursman introduced the staff report. Councilmember Collins moved to schedule the second council meeting for the month of December for Monday, December 17' at 5:00 p.m. Seconded by Councilmember Wasiluk Ayes — All VISITOR PRESENTATIONS 1. Kathy Juenemann 721 Mount Vernon, Maplewood. The open house for the Public Safety Dispatch Center will be On December 1 St at 9:00 a.m. 2. Greg Votel -1730 Atlantic Street, Maplewood, voiced complaints about a completed street project. 3. David Raiter —1246 Ripley, Maplewood, was also disappointed with the lack of quality in the street project. COUNCIL PRESENTATIONS 1. 2. 3. 4. 5. NEST Holiday Light Tour - Tuesday, December 4 at a cost of $8.00 per person. Cable Commission Report -After researching other options, the commission realized what a good option the current location is. City Election -Mayor Cardinal felt Campaign Election Reform needs to be researched. Hazelwood Street Petition -A request was made from residents to not continue this project. Code Enforcement -Mayor Cardinal felt code enforcement should be removed from the Community Development Department and put the responsibility in the Police Department. Business Program - Councilmember Koppen would like to see the visiting of city business's by the Councilmembers and city staff. Financial Condition -Mayor Cardinal brought to the council's attention a 10 -point test that evaluates the financial condition of cities of similar size. 21 8. Town Life Magazine -Mayor Cardinal would like to see an article that mentioned Councilmember Julie wasiluk in this publication be put in the next Maplewood in Motion. 9. Council Terms -The new Councilmember will be swearing in January 2002. 10. Commission Liaisons -If there are Councilmembers that have interest in different commissions they may want to serve as liaison and report back to the council. 11. Recognition Ceremony -A ceremony will be held in the near future to recognize retiring City Council members. 12. City Manager -Asked Mr. Fursman to address any big items in the works. 13. Election Review Results -243 absentee ballots were cast for the general election. N. ADMINISTRATIVE PRESENTATIONS None O. ADJOURNMENT :s t Councilmember Allensp ach moved to adjourn the meeting at 9:0 � : Seconded by Councilmember Koppen Ayes - All 22 EXHIBIT A RESOLUTION 01 -11 -114 JOINT POWERS AGREEMENT FOR REPLACEMENT ELECTIONS SYSTEM This Agreement is made by and between Ramsey County, through its Department of Records and Revenue (hereinafter "County ") and the cities of Arden Hills, Falcon Heights, Gem Lake, Lauderdale, Little Canada, Maplewood, Mounds View, New Brighton, North Oaks, North St. Paul, Roseville, St. Paul, Shoreview, Vadnais Heights, and White Bear Lake and the Town of White Bear (collectively referred to as the "Municipalities "). WHEREAS, County and the Municipalities are "governmental units" as defined in Minn. Stat. §471-59; and WHEREAS, pursuant to Minnesota Statutes §471.59, the County and the Municipalities, through actions of their governing bodies, are authorized to enter into a joint powers agreement for the exercise of commonly held or similar powers; and WHEREAS, the County provides ballots and accumulates election results for national, state, county and even year local elections for County residents and, through written agreements, for odd year local elections for the City of Saint Paul and Independent School District 625; and WHEREAS, the Municipalities hire and train election judges and a number of the Municipalities provide ballots and accumulate election results for odd year local elections; and WHEREAS, efficient ballot generation and the timely accumulation of election results depend upon the use of the same vote tabulation system throughout the County, and the use of a consistent voting method for all elections enhances election judge and voter understanding of the voting process and helps to provide equitable treatment for all voters, regardless of the type of election; and WHEREAS, the County and the Municipalities have reached agreement on 1) the need to replace existing elections equipment and to implement new elections equipment throughout the County as soon as possible, and 2) the funding for the new elections equipment; NOW, THEREFORE, in consideration of the mutual undertakings and agreements hereinafter set forth, the parties agree as follows: I. PURPOSE This Joint Powers Agreement has been executed by the parties for the purpose of establishing the roles and responsibilities of the parties in connection with the acquisition, implementation, and ongoing support of new election equipment throughout Ramsey County, including equipment that will be used by the County and equipment that will be used by the Municipalities. II. COUNTY SCOPE OF WORK- SYSTEM IMPLEMENTATION A. General 1. The County will provide all services, materials, and equipment necessary to implement a replacement elections system ( "System ") in Ramsey County, including software, hardware, materials, ballot printing, and other services as further described in this Agreement. Services may be provided directly by County staff or by outside vendors, as determined by the County. 1 of 1 2. The System will have the following functionalities: • The ability for the County to create ballot styles for each precinct based on the appropriate contests and candidates and to generate ballots by either creating a print file that may be sent to a vendor or by printing ballots on demand in the County offices; • The ability for the County to program memory cards for each precinct for an election that will, when inserted into an ACCUVOTE optical scan vote tabulator, properly record the votes on ballots cast in that precinct, will reject ballots that are not from that precinct or which do not have the proper validation marks, and return to the voter ballots which contain an overvote or a crossover vote; • The ability to count absentee ballots at a central location in the County or at each precinct and to generate reports noting the number of absentee ballots counted at each precinct; • The ability to accumulate votes on an ACCUVOTE optical scan vote tabulator located in each precinct, to protect voted ballots in a sealed ballot box which automatically separates write -in ballots from non - write-in ballots for further review by election judges, to generate paper tapes of election results for review and certification by election judges, and to transmit election results by modem line to the County; and, • The ability to accumulate election results from electronically transmitted files from each precinct, through use of the memory card which recorded votes at the precinct and /or from the election results tape, to create an election results database that may be used for displaying results on an Internet website, and to generate needed reports for certification of election results. 3. System Implementation will take place in accordance with the provisions of this Agreement. 4. The County will provide implementation project management services through a Project Manager. Joe Mansky, or his designee, shall serve as Project Manager for the County. B. Timeline By August 31, 2001, the System will be implemented and ready for use by the County and the following Municipalities: Maplewood, New Brighton, Roseville, and White Bear Lake; and by August 31, 2002, for the County and all of the Municipalities. C. System Equipment The County will purchase System hardware and software (collectively referred to as the "System Equipment ") as needed for use of the System by the County and the Municipalities. The System Equipment to be purchased by the County for implementation of the System under the terms of this Agreement is listed in the System Equipment List, attached hereto and made a part of this Agreement as Appendix A. D. Services The County will provide services, including training, related to the implementation of the System by the County and the Municipalities, as described in Implementation Services, attached hereto and made a part of this Agreement as Appendix B. 2 of 2 III. COUNTY SCOPE OF WORK -POST IMPLEMENTATION A. General Following System implementation, the County will provide System administration; warranty and post - warranty hardware and software maintenance; retraining and training for new employees; and ballot printing services, as described in Post - Implementation Services, attached hereto and made a part of this Agreement as Appendix C. Such services may be provided directly by County staff or by outside vendors, as determined by the County. B. System Administration The County will provide election programming needed to generate ballots, program memory cards that allow the vote tabulators to correctly record votes, and accumulate and report election results cast on ACCUVOTE tabulators. C. Warranty Services Warranty services will be provided by the System Equipment vendors in accordance with the warranties contained in the contracts between the County and the System Equipment vendors. D. Maintenance Services 1. Prior to expiration of the tabulator manufacturer's warranties, the County, with input from the Municipalities, will decide whether tabulator maintenance services will be provided on a fixed price or a time and materials basis. The County's decision shall be binding on all of the Municipalities and shall apply to all System tabulators, whether housed at the County or the Municipalities, including backups. The County will enter into a contract with the vendor for tabulator maintenance services to be provided directly to the County and to the Municipalities. 2. The County shall also provide maintenance for System Equipment other than the tabulators. E. Ongoing Services 1. The County will provide tabulator testing and diagnostic services for tabulators housed at the County, including backups. 2. The County shall purchase tabulators, in addition to those listed in Appendix A, if requested by a Municipality following a final decision on redistricting in Minnesota and thereafter throughout the term of this Agreement, on written request from the municipality. If requested in 2001 or 2002, payment for the additional tabulator(s) shall be invoiced in accordance with the payment decision made by the municipality for the initial tabulator purchase. If requested in 2003 or thereafter, payment for the additional tabulator(s) shall be invoiced in the year of the request. IV. RESPONSIBILITIES OF THE MUNICIPALITIES A. Implementation 1. Each of the Municipalities shall appoint a Project Manager with the authority to make binding decisions on behalf of the Municipality. 2. Within thirty (30) days of execution of this Agreement by a Municipality, the Municipality shall notify the County, in writing, if it wishes to make payment for the acquisition costs of tabulators and administrative equipment ( "Equipment Costs ") on a one -time reimbursement basis or over a five -year period. A Municipality may not 3 of 3 revoke its decision at any time after notice has been given. B. Post-Implementation Each of the Municipalities is responsible for testing and diagnostic services for the tabulators located at the Municipality's site, including any backups. The County is not liable for System failure or improper election results due to the failure of a Municipality to test or diagnose its tabulators or to improperly test or diagnose them. C. Each of the Municipalities is responsible for payment in accordance with the provisions of this Agreement. V. OWNERSHIP /SOFTWARE LICENSE A. The County will initially own all System Equipment. B. Upon payment in full to the County in accordance with the terms of this Agreement, each of the Municipalities will own the tabulator(s) it pays for. The County will maintain ownership of backup tabulators, whether housed at the County's site or at the Municipalities. C. The County is the sole Licensee of the System software. VI. WARRANTY A. THE COUNTY MAKES NO REPRESENTATIONS AND EXTENDS NO WARRANTIES WITH RESPECT TO THE USE OF THE SYSTEM OR TABULATORS AND SPECIFICALLY DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF MERCHANTABILITY, OR FITNESS FOR A PARTICULAR PURPOSE. B. Vendor Warranty 1. The County represents that the tabulator /software vendor has warranted the tabulators /software for a period of two years after delivery and has stated that, upon transfer of ownership of tabulators in accordance with the provisions of Section V.B. herein, the warranty from the tabulator vendor transfers to the purchasing Municipality. 2. The County will obtain warranty services from the tabulator vendor as requested by the Municipalities, whether or not ownership has transferred. 3. The warranties for components of the host computer system shall continue to be those offered by the original equipment manufacturers. VII. SYSTEM IMPLEMENTATION FUNDING A. The County will provide initial financing for the costs of acquisition, installation, and implementation of the System ( "Implementation Costs "). B. The County will pursue funding from federal and state sources for the Implementation Costs. To the extent such funding is received, the funding will be applied by the County as a setoff against the Implementation Costs. C. To the extent the County incurs financing costs for the purchase, installation and implementation of the System Equipment, the financing costs will be added to 4 of 4 the Implementation Costs for those Municipalities that elect to pay for the Equipment Costs over a five year period. D. Each of the Municipalities will reimburse the County for its proportionate share of the Implementation Costs as set forth in Section VIII. herein. VIII. COST ALLOCATION /PAYMENT A. Cost Allocation - Implementation Costs 1. Tabulators Each of the Municipalities will reimburse the County for the cost of the number of tabulators requested by that Municipality in accordance with the pricing in Appendix A. A list of the estimated number of tabulators for each of the Municipalities and the percentage of the total tabulator cost to be paid by each of the Municipalities is listed in the Cost Summary and Payment Schedule, attached hereto and made a part of this Agreement as Appendix D. This Payment Schedule will be updated after redistricting when the total number of tabulators requested by each Municipality is known. 2. Other Implementation costs. In addition to payment for tabulators, each of the Municipalities will be responsible for payment of its proportionate share of other Implementation Costs: a. The Cost of System Equipment as described in Appendix A, excluding the tabulators; b. The Cost of Implementation Services as described in Appendix B. C. For those Municipalities that have elected to pay for Equipment Costs over time, the total amount to be paid will include their proportionate share of any financing costs incurred by the County for the purchase, installation and implementation of the System Equipment, shared among those Municipalities that have elected to pay over a five year period. 3. A Municipality's proportionate share will be determined using the percentage the total number of tabulators requested by the Municipality represents compared to the total number of tabulators requested by all Municipalities under this agreement. The current estimated percentage for each of the Municipalities is listed in Appendix D. The proportionate shares determined after redistricting will be used for allocating the Implementation Costs, both for equipment and implementation services. B. Cost Allocation -Post Implementation Cost 1. The cost of Post - Implementation Services, as described in Appendix C, will be allocated among the Municipalities based on the number of tabulators requested by each Municipality as compared to the total number of tabulators requested for all Municipalities. The current estimated percentage for each of the Municipalities is listed in Appendix D. 2. The allocation of costs will be adjusted during the term of this Agreement to reflect any changes made in the number of tabulators requested by each of the Municipalities and/or the total number of tabulators. 3. In July of each calendar year, the County will calculate the proportionate payment due from each of the Municipalities for the current calendar year after applying any changes in allocations due to changes in the number of tabulators used for allocating costs or situations 5 of 5 where the cost estimates for Implementation Services or Post - Implementation Services for the prior year varied from the actual costs for those services. Where the final cost for the current year is not yet known, estimates for Implementation or Post - Implementation Services will be used. If a Municipality has paid in excess of what is due, the excess will be credited against the amount estimated to be due by the Municipality in the current year. If a Municipality has paid less than what is due, the County will invoice the Municipality for the shortfall, or add it to the following year's invoice, at the County's discretion. 4. If the County provides maintenance services through the tabulator vendor on a time and materials basis, a Municipality that requires maintenance services will contact the vendor directly, will be invoiced directly by the vendor, and will be individually responsible for the cost of the services received, with no right to reimbursement from the County. C. Payment 1. The Municipalities will reimburse the County for 100% of the Implementation Costs. A Municipality may elect to pay its share of the Equipment Costs on a one -time reimbursement basis, or over a five year period of time. 2. The County will invoice each of the Municipalities for its share of Implementation Costs following Final System Implementation. A single invoice or multiple invoices will be sent, depending on the Municipality's decision regarding payment. 3. The Municipalities will reimburse the County for 100% of the Post - Implementation Costs for the software service agreement, election day support and a tabulator maintenance contract (if a fixed fee maintenance contract is chosen instead of time and materials maintenance). Ballot generation and printing costs will be allocated based on Minnesota Statute and Secretary of State rules, independent from this Agreement. Special testing or other additional services requested by a specific Municipality, will be charged to the requesting Municipality. 3. Each of the Municipalities shall make payment to the County within thirty days of receipt of an invoice from the County in accordance with the provisions of this Agreement. 4. Payment of interest and disputes shall be governed by the provisions of Minn. Stat. Section 471.425, the Minnesota Prompt Pay Law. IX. PROJECT SCHEDULE A. The System will be implemented and operational by August 31, 2001, for use by the County and the following Municipalities: Maplewood, New Brighton, Roseville, and White Bear Lake; and by August 31, 2002, for use by the County and all of the Municipalities. B. A Preliminary Project Schedule is attached hereto and made a part of this Agreement as Appendix E. C. The County may change the schedule set forth in Appendix E as appropriate based on changes in funding sources or the needs of the County. 6 of 6 X. TERM A. The term of this Agreement is for a ten -year period from the date of final execution by all parties, unless earlier terminated pursuant to the provisions of this Agreement. B. This Agreement shall be automatically extended for successive two -year terms, upon the same or better terms, conditions and covenants, unless a majority of the Municipalities or the County gives notice of their /its intend not to extend at least 180 days prior to expiration of the initial or successive term. XI. INDEMNIFICATION AND INSURANCE A Each party agrees that it will be responsible for its own acts and the acts of its employees, elected officials, and agents as they relate to this Agreement and for any liability resulting therefrom, to the extent authorized by law, and shall not be responsible for the acts of the other party or its employees, elected officials, and agents, or for any liability resulting therefrom. Each party's liability shall be governed and limited by the Municipal Tort Claims Act, Minn. Stat. Chapter 466 and other applicable law. B. Each party agrees to defend, indemnify and hold harmless the other party, its employees, elected officials, and agents from any liability, claims, causes of action, judgments, damages, losses, costs or expenses, including reasonable attorneys fees, resulting directly or indirectly from any act or omission of the indemnifying party, its employees, elected officials, or agents, in the performance or failure to perform its obligations under this Agreement. C. Each party warrants that it is able to comply with the aforementioned indemnity requirements through commercial insurance or a self - funding program. D. Each of the parties shall insure the full replacement value of all System tabulators stored on the party's site. E. All insurance policies or self - insurance certificates shall be open to inspection by each party and copies of the policies or certificates of self - insurance shall be submitted to a party upon written request. XII. RECORDS A. Each party agrees that the other party, the State Auditor, or any of their duly authorized representatives shall, at any time during normal business hours, and as often as they may reasonably deem necessary, have access to and the right to examine, audit, excerpt and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of governmental entities and which involve transactions relating to this Agreement. XIII. NONASSIGNMENT A. No party shall assign, subcontract, transfer or pledge this Agreement and /or services to be performed herein. XIV. DEFAULT A. If a Municipality defaults in the performance of a provision of this Agreement, and fails to remedy the default within thirty days of receipt of notice of the Tof 7 default from the County, the County shall notify the defaulting Municipality that Post - Implementation Services under this Agreement will no longer be provided. The defaulting Municipality will be liable for its full appropriate share of Implementation Costs under the terms of this Agreement. The defaulting Municipality will be liable for its appropriate share of Post - Implementation Costs, up to the date the services are no longer provided. XV. TERMINATION A. This Agreement shall terminate upon unanimous consent of the parties as evidenced by a written resolution of the governing body of each party or when necessitated by operation of law or as a result of a decision by a court of competent jurisdiction. B. Effect of termination. Termination shall not discharge any liability incurred by any of the parties during the term of this Agreement prior to the effective date of termination. Each party shall be liable for its own acts to the extent provided by law. XVI. PROPERTY DISPOSITION A. Upon termination of this Agreement, ownership remains as stated in Article V. B. A municipality will be given the option to make full payment for a tabulator it has made partial payment for; such payment must be made within 30 calendar days. C. If the parties reach consensus on the need to replace the System, the parties will negotiate a new agreement, which shall include the disposition of the System Equipment. XVII. NOTICE A. All notices, reports or demands given or made by a party under the terms of this Agreement or any statute or ordinance shall be in writing and shall be sent registered or certified mail. B. All notices, reports or demands shall be sent to the representative designated in writing by the party. If none has been designated, notice to the party's chief elected official shall be deemed adequate. XVIII. ENTIRE AGREEMENUALTERATION A. It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof. B. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties hereto. C. The parties may execute separate copies of this Agreement and the signature pages will be part of the original. Wherefore, the parties have executed this Agreement the last date set forth below. COUNTY OF RAMSEY Bv: Rafael Ortega, Chair Board of Commissioners Date: By: Bonnie Jackelen, Chief Clerk Board of Commissioners Approval Recommended: Dorothy McClung, Director Department of Records and Revenue Approved as to form and insurance: Assistant County Attorney Funds Available: Fund # Budgeting and Accounting NAME OF MUNICIPALITY By: Its: By: Its: Date: Appendix A System Equipment List Tabulator Acquisition Costs UNIT EXTENDED Q uantity DESCRIPTION PRICE PRICE 193 ACCUVOTE Precinct Tabulators $4 $882 Each Tabulator Includes: Internal Uninterruptable Power Supply and Battery Two Memory Card with Internal Battery (12 8KB) One Carrying Case One Ballot Box Internal 14.4 Baud Modem with Phone Cord 216 41 Ballot Box Wheels and Handle 50 9 193 Initial Servicing, Inventory, Testing and Loading 36 6 193 Delivery One Site and Insurance 9 1 9 of 9 193 Trade -In (100) (1%300) Use Tax 317 61 Subtotal Tabulator Acquisition Costs $5 $984 Administrative Equipment Acquisition Costs UNIT EXTENDED Q uantit y DESCRIPTION PRICE PRICE 1 GEMS Application Software Set, includes: $85,000 $85,000 Election Management Software Jurisdiction Management Ballot Layout Memory Card Preparation Results Accumulation and Reporting Initial Site - License POSTSCRIPT Ballot Feature - Camera Ready /Electronic Ballot TELERESULTS Module Media Results Display, One Display up to 75' HTML, Text, PDF and Java Functionality Ballot on Demand 1 Main NT Server to Include: (estimate) 7,907 7,907 NT BackOffice 20 US Robotics 33.6 External Modems and Cables 120 2 1 16 Port Digiboard and Cables 1 1 1 16 Port Add -on Digiboard and Cables 800 800 1 American Power SMART UPS, 560 560 APC SU700XLNET 1 11 x 17 Postscript Printer and Cable 1,920 1,920 1 Documentation Manual Set Included Included 300 Precinct Ender Cards Included Included UNIT EXTENDED Q uantit y DESCRIPTION PRICE PRICE 100 Diagnostic Ballots Included Included 1 Set Documentation - ACCU -VOTE Manuals 65 65 1 Set Documentation — ACCU -VOTE Ballot 65 65 Specifications 8 Demo Ballots, Famous Name (25 per pack) 19 152 1 Famous Name Memory Cards 300 300 20 Backup ACCUVOTE Tabulators 5 102 (10% of cities' order) 2 Ballot on Demand Printers (Heavy Material) 10,500 21 3 AccuFeeds with Cassette 3,995 11,985 Use Tax 8 Subtotal Administrative Acquisition Costs $244 10 of 10 TOTAL SYSTEM EQUIPMENT COSTS $1 *Note: The number of tabulators estimated in this section is based on the current number of precincts in each city with the exception of the City of Mounds View where 5 machines have been included for their single precinct. The actual number of machines ordered may change due to redistricting in the Spring of 2002. Cities that are not in the totals include: • Blaine (Ramsey County portion has no registered voters); • St. Anthony (coordinates election services through Hennepin County); • Spring Lake Park (coordinates election services through Anoka County); & • Gem Lake (small number of registered voters, tabulator provided from backup supplies). 11 of 11 Appendix B Implementation Services The County will provide, either directly or through an outside contractor, the services shown below. The estimated costs shown assume that the services will be provided by the tabulator vendor (Global Elections ) S stems through the existing state contract for election services. Typical charges are $500 per person Systems) per day, plus portal to portal expenses. The exact cost of these Implementation Services will be determined upon Final System Implementation. Q uantit y 1 DESCRIPTION UNIT EXTENDED PRICE PRICE ACCUVOTE Operation Training — 2 day on -site in accordance with operation training manual included as part of this Appendix B. $1 $1,000 (Municipalities & County Staff - June & August, 200 1) 2 GEMS Five (5) Day Training — McKinney, Texas $2 5 per training outline included as part of this Appendix B (County Staff - July, 200 1) 7 Additional On -site Pre - election Training, $500 /day 3 Testing, Site Surveys (Municipalities & County Staff & Polling Locations - August, 2001) Includes review and identification of the data transmission site in each polling location or best alternative site, performing modem testing from the polling location and final testing of the transmission of election results. 2 Poll Worker Training, Develop Poll Worker $500 /day 1 Manual, Open /Close Instructions (Municipalities Staff, Election Judges - August, 2001) On -site Election Day Coverage per Contract 10,000 10 (Coverage for 2001 elections in Maplewood, New Brighton, Roseville, White Bear Lake) The tabulator vendor provides on -site Election Day coverage for the first election for which a new customer uses the system. For purposes of this coverage, the above - listed Municipalities will be considered one customer and services will be provided to them during the same coverage period. This coverage consists of a three -day on -site period, starting the Monday before the election through the Wednesday following the election. A vendor technician will be on -site to assist in the last minute Election Day preparation and testing as required. This person will provide the technical support required at election central for the operation of the results server and provide technical assistance as required for the precinct workers. For those customers having 20 to 100 precincts, the vendor will assign a second trained support person to be on -site for the three -day coverage period. For each 100 precincts above the initial 100, the vendor will assign an additional trained support person for the full three days. Vendor's staff will provide ACCUVOTE procedures training for the customer's Election Day team, assist in organizing the team and supervise coverage of all precincts throughout the day. 12 of 12 Each support person assigned will carry an extra ACCUVOTE, memory card, ribbon and paper tape as he or she is dispatched to a precinct experiencing tabulator operational difficulties. A coverage plan will be developed that normally provides that each precinct is visited by a support person at least once, if not twice, during the course of the day. This function is performed to answer poll worker questions and to ensure a level of confidence in the operation of the new system. Vendor will ensure that each customer is staffed with trained personnel and extra ACCUVOTES to adequately cover any contingencies. For subsequent elections, the vendor offers Election Day support services upon request by the customer. Since each customer's ongoing support requirements will differ, a plan will be tailored to each customer's individual requirements. The County currently anticipates having two of the vendor's staff on -site on Election Day for subsequent elections. ACCUVOTE Operation Training — 2 day on -site $1 $1,000 in accordance with operation training manual included as part of this Appendix B (Municipalities Staff — to be determined, 2002) 25 Additional On -site Pre - election Training, $500 /day 12 Testing, Site Surveys; maximum 7 days (Municipalities Staff & Polling Locations - June /July /August, 2002) 20 Poll Worker Training, Poll Worker Manual, $500 /day $10 Open /Close Instructions (Municipalities Staff, Election Judges - August, 2002) On -site Election Day Coverage per Contract 10 10,000 Coverage for 2002 Countywide elections Warranty services NC NC The vendor affirms that routine maintenance is not necessary for satisfactory operation of the ACCUVOTE equipment. There will be no charge for maintenance, if required, during the first two years that the tabulators are used. The two year period begins upon delivery of the tabulators. Consequently, for municipalities that are using the new tabulators for 2001 elections, the warranty for those tabulators starts in 2001. The warranties for the tabulators for all other municipalities will begin upon delivery of the tabulators by the vendor in 2002. The vendor will train the customer to perform the diagnostic routines built into the ACCUVOTE operating system. Performance of these simple routines will identify operational functions that require a technician's attention. For those customers that acquire more than 70 ACCUVOTES, the vendor will dispatch a technician to the customer's site to perform any repairs necessary. The customer is responsible for transporting the units in question to a common site for the technician. Any maintenance services performed will be scheduled to accommodate the election activity cycle. Ballot Printing The County will obtain printing services for the generation of optical scan ballots needed for the tabulators. The County will make the contract for the printing of optical scan ballots available to the Municipalities. The County will provide programming services for ballot printing, memory 13 of 13 card g eneration and election results. The costs of ballot generation services will be determined and allocated as p rovided by Minnesota Law or Secretary of State rules, independent from this Agreement. Notes: 1. All training services shall be provided by qualified personnel and in a professional manner. 2. The County will make arrangements for all training for County staff and staff from the Municipalities. 3. The cost of services listed above does not include reimbursement for expenses incurred by the tabulator vendor related to the provision of services. The County will reimburse the vendor for the actual cost of all expenses incurred in relation to the provision of Implementation Services. 'mbursables are included in the System Implementation Costs. The Municipalities will be Re i l Y responsible for reimbursement of their proportionate share of these expenses, in addition to their share of the cost for Implementation Services as listed above. 4. All training will be provided in such quantities and with such content as the County, in consultation with the vendor, deems appropriate. The County makes no guarantees regarding a level of competence after completion of a training program. 14 of 14 Appendix C Post - Implementation Services The County will provide, either directly or through an outside contractor, the following services: Maintenance 1. Prior to April, 2003, the County will, with input from the Municipalities, choose between the following options for tabulator maintenance: a. Fixed fee: If the County enters into a fixed fee maintenance agreement with the tabulator vendor, the vendor will establish on -site maintenance at a single site in Ramsey County and will charge $125.00 per year per ACCUVOTE tabulator. The County and /or the Municipalities are responsible for transporting all the ACCUVOTE tabulators to the maintenance site. Maintenance services include all parts and labor. b. Time and Materials: If the County elects to maintain the ACCUVOTE tabulators through the vendor on a time and materials basis, maintenance costs will include shipping charges to the vendor's repair facility in McKinney, Texas and payment for parts and labor at the vendor's then current rate. The current rate is $125.00 per hour. 2. The County will maintain and support the Equipment software to ensure that it performs in accordance with the Equipment software specifications. 3. The County will maintain and support all System Equipment to ensure that it performs in accordance with the Equipment specifications. 4. Upon execution, the agreement between the County and the tabulator vendor will be incorporated into and made a part of this agreement by reference. The County will provide each of the Municipalities a copy of its maintenance agreement with the tabulator vendor. Software Support GEMS annual software support fee of $12,750.00) will be included in Post - Implementation Costs beginning at the expiration of the two (2) year warranty period in 2003. This includes: • Error Detection and Correction • Software Enhancements and Updates • Telephone Support • Firmware Upgrades Ongoing Support Services 1. Election Day Support The County will arrange to have Global Election Systems staff on -site on Election Day to provide support for tabulators, the transmission and receipt of election results, and GEMS software. The estimated cost for those services is $2,500 per election (2 staff @ $800 per day, plus expenses). 2. Ballot Printing The County will obtain printing services for the generation of optical scan ballots needed for the tabulators. The County will make the contract for the printing of optical scan ballots available to the Municipalities. The County will provide programming services for ballot printing, memory card generation, and election results. The costs of ballot generation services will be determined and allocated as provided by Minnesota Law or Secretary of State rules. 3. Testing At the request of a Municipality, the County will obtain services from the tabulator vendor for the creation of test decks and associated testing, as long as the vendor continues to offer those services. The current rate under the state contract is $100 per precinct per election. 15 of 15 4. Additional Services At the request of a municipality, the County will obtain additional services as offered by the tabulator vendor. The current rates under the state contract for Global staff support are $500 per person per day, plus portal to portal expenses or $175 per hour for custom programming services. This item includes arranging for additional refresher training or training of new employees on the use and operation of the Equipment. It also applies to services for special elections that are not held in conjunction with regularly scheduled state or local primary or general elections. The County will not be liable for the cost of any additional services unless the County and the tabulator vendor have executed an amendment to their agreement regarding scope, schedule, and cost. The requesting Municipality will be liable for all costs for additional services requested. 16 of 16 Appendix D Cost Summary and Payment Schedule Cost Summary and Payment Schedule for Election Equipment Ac uis ition & Ongoing Support Costs (Costs allocated based on number of machines in each ci Due 8/15/2002 or in Five Equal Yearly Installments Due Yearly Estimated Commencing 8A5/2002 Net Election Estimated Due 8/15/2002 Estimated Starting 8/15/2003 Estimated Current # of Estimated # of % of Total # of Estimated Tabulator Costs @ $5,100.40 eacb Share of Administrative Acquisition Costs Less: Federal or State Funding, or Funds Already Paid System Equipment Acquisition Costs Yearly Cost if paid over 5 years + 4% on Balance Share of Implementation Service Costs Share of Post - Implementation Service Costs CDVER�ITAL UNIT Precincts Machines Machines Sr. PAUL (Non- Airport) ARDF,N B T S 119 4 119 4 61.342% 2.062% $606,947 20,402 $149,819 5,036 ($357,000 0 $399,766 25,438 $89,798 5,714 $44,719 1,503 $26,608 894 BLAIl ZF, (PART) 1 0 0.000% .0 0 0 0 0 0 0 FAIRCROUND6 0 0 0.000% 0 0 0 0 0 0 0 FALCON HEICRTS 2 2 1.031% 10 2 0 12,719 2,857 752 447 CEM 1 1 0.515% 0 1 0 1,258 283 375 223 LAUDERD 1 1 0.515% 5,100 1 0 6,358 1 375 223 LITTLE CANADA 3 3 1.546% 15,301 3,776 0 19,077 4 1,127 671 MAPLEWOOD MOUNDS VIEW 16 1 16 5 8.247% 2.577% 81 25,502 20,142 6 0 0 101,748 31,796 22,855 7 6,012 1 3,577 1 NEW BRIGHTON 7 7 3.608% 35 8,812 0 44,515 9,999 2,630 1,565 NORTH OAKS 1 1 0.515% 5 1,258 0 6,358 1 375 223 NORTH Sr. PAUL 4 4 2.062% 20,402 5,036 0 25,438 5 1 894 ROSE VfT LE 10 10 5.155% 51,004 12,590 0 63,594 14 3,758 2,236 ST. ANTHONY (PART) 1 0 0.000% 0 0 0 0 0 0 0 SEiOREVIEW 6 6 3.093% 30,602 7,554 0 38,156 8,571 2,255 1,342 SPRE9G ,AKE PK.(PART) VADNAIS HEIGHTS 1 4 0 4 0.000% 2.062% 0 20,402 0 5,036 0 0 0 25,438 0 5,714 0 1 0 894 WHITE BEARLAKE(PART) 6 6 3.093% 30,602 7,554 0 38,156 8,571 2 1,342 WHITE BEARTOWN 5 5 2.577% 25,502 6,294 0 31,796 7 1 1 COUNTY TOTAL 193 194 100.000% $984,376 $244,235 ($357 $871,611 $72 $43,375 x Please see notes on next page 17 of 17 Appendix D Cost Summary and Payment Schedule Notes: 1. Number of machines —The number of machines used for allocating payments is based upon the number of precincts in each municipality with the exception of Mounds View where five machines have been included for the single precinct contained in that city. The actual number of machines ordered may change due to redistricting in the Spring of 2002. Cities that are not in the totals include: • Blaine (Ramsey County portion has no registered voters); • St. Anthony (coordinates election services through Hennepin County); • Spring Lake Park (coordinates election services through Anoka County); & • Gem Lake (small number of registered voters, tabulator provided from backup supplies). 2. Gem Lake — While Gem Lake has not been allocated the direct cost for a tabulator, the city has been allocated proportionate shares of administrative equipment costs, Implementation Services and Post - Implementation Services as if the city had purchased a tabulator. 3. Implementation Services — Includes estimates for "portal to portal expenses" in addition to direct staff costs as anticipated to be provided by the vendor as outlined in Appendix B. 4. Post - Implementation Services — Includes estimated costs for the software service agreement, a fixed price tabulator maintenance contract at $125 per tabulator, and Election Day support for two elections per year. Special testing, training or special election support would be in addition to these costs. Prepared by: Ramsey County, Property Records &Revenue, Local Government (CAS) 7/30/01 18 of 18 Appendix E Preliminary Project Schedule June 2001 Initial System Equipment Delivery June 2001 Tabulator training for Municipalities and County Ju ly 2001 County to develop printing contract and secure vendor for new ballot style June 2001- ongoing Conduct election equipment demonstrations in four Municipalities and for community events July 2001 Election software training for county staff July 2001 Candidate filings for cities with primaries August 2001 Tabulator training for cities and county August 2001 Pollworker training on tabulators August 2001 Site surveys to verify phone transmission of results August 2001 Primary Election ballots available for absentee voting August 2001 Testing of election network Sept. 2001 Uniform Primary Election Day 9/11/01 Sept. 2001 Candidate filings for cities without primaries Oct. 2001 General Election ballots available for absentee voting Nov. 2001 Uniform General Election Day 11/06/01 Late Fall 2001 to Early Spring 2002 Determine additional tabulator needs Issue County Debt or otherwise provide funds for election equipment Place order for additional tabulators Spring 2002 Tabulator training for Municipalities June 2002 Site surveys to verify phone transmission of results August 2002 Tabulator training for Municipalities August 2002 Poll worker training for Municipalities Sept. 2002 State Primary Election Day 9/10/2002 Nov. 2002 State General Election Day 11/05/2002 19 of 19 EXHIBIT B RESOLUTION O1 - 11 - 114 CANVASS OF ELECTION l:NUL.VEA that the Cjty�gpncil of Maplewood; , County, Minnesota actin a car�wa yjng board on : g � November 13 2001 hereby declares the following results in the November 6, 2001 City General Election. OFFICE OF MAYOR: Robert J. "Bob" Cardinal 3930 Richard M. (Dick) Seppala 2760 Write -In Votes: Gordon Berggren 1 Dick Pearl 1 Rick Betz 1 Robert StGermaine 1 Julie Engwer 1 Jim Varpness 1 Jeff Erick 1 Robert Zick 1 Fran Grant 5 COUNCIL MEMBER Sherry Allenspach 2867 Diana Longrie -Kline 2154 Kathleen A. Juenemann 3010 Marvin C. Koppen 3196 Write -In Votes: Dr. Clyde Billington 1 Todd W. Longen 1 Lori Colliander 2 Wayne Lund 1 Jim Dahl 1 Jodie Nelson 2 Scott Duddeck 2 The Rock 1 Carole Ganj e 1 Kathy Shram 1 Timothy Kennedy 1 Rusty Svendsen 1 Francis Klaas 1 Robert Zick 1 Joe Korba 1 School District 622 - School Board Scott Duddeck 23 5 4 Cathy Miller 246a Gordon Fritsche 1984 Jodi Pulkrabek- Nelson 2199 Craig Jorgenson 1276 Mark Wheeler 2177 Write -In Votes: Leon Axtman 1 Patricia Kennedy 1 Kevin Bachmeier 1 Timothy Kennedy 1 Mark Bradley 1 Char Korich 1 Charlie Brown 1 Nancy J. Lerew 1 Joe Cashman 1 Tom McMahon 1 Karl Clothier 1 Bob Pearson 1 Pam Cunningham 1 Jodi Pulkrabek- Nelson 2 Brent Day 1 Mike Schramm 1 Chris Druman 1 Shawn D. Schwartz 1 Scott Duddeck 2 Barbara Skoglund 1 Don Engen 1 Ron Smiej a 1 Dave Fenner 1 Robert StGermaine 1 Peter Glass 1 Mary Vandevoort 1 Eric Wilfred Hauser 1 Joan Wigfield 1 Ken Heutmaker 1 Robert Zick 2 Paul Hidabrand 1 REFERENDUM - DISTRICT 622 - QUESTION 1 The board of Independent School District No. 622 has proposed to increase its general education revenue by $498 per resident marginal cost pupil unit. The additional revenue will be used to finance school operations and the property tax portion thereof will require an estimated referendum tax rate of approximately 0. 13 9% of the referendum market value of all taxable property in the school district for taxes payable in 2002, the first year it is to be levied. The proposed referendum revenue authorization would be applicable for six years unless otherwise revoked or reduced as provided by law. Shall the increase in the revenue proposed by the board of Independent School District No. 622 be approved? Yes 2709 No 3226 School District 623 - School Board Barbara Barany 3252 Jill K. Lund Tom Bertz 2831 Bill Majerus Christopher C. Cardinal 1679 Write -In Votes: Julie Cardinal 1 Jeffrey Erick Mike Chisum 1 Bill Markwardt School District 623 - School Board -To Fill Vacancy John Reik 4456 Write -In Votes: None School District 624 - School Board Donald Jorgcnson 1024 Gregg Larson 1851 Larry Parker 1085 Carol J. McFarlane Sandy Rummel Christopher K. Wachtler 3484 3322 2039 1973 1817 Write -In Votes: None School District 624 - School Board Special Charles F. Prokop 1228 Lori Swanson 1701 Write -In Votes: None AGENDA NO. G -1 AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: November 19, 2001 Action by Council Date Endorsed Modified Rejected Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS nATTA TIT 7T $518,564.25 Checks #55914 thru #56008 dated 11/13/01. $141 Disbursements via debits to checking account dated 11/06 thru 11/13/01 $23,767.64 Checks #56009 thru #56012 dated 11/09 thru 11/14/01 $464,104.28 Checks #56013 thru #56052 dated 11/20/01 $2,768,295.39 Disbursements via debits to checking account dated 11/13 thru 11/19/01 $3 Total Accounts Payable PAYROLL $349,682.54 Payroll Checks and Direct Deposits dated 11/09/01 $27,936.86 Payroll Deduction checks #86495 thru #86501 dated 11/09/01 $377,619.40 Total Payroll $4,293,483.94 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 770 -4513 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. hu attachments PAFINANCE \Word\AGN\ApCiAR Nov19.doc 1� vchlist 11/09/2001 8:49 :22AM Check Register City of Maplewood - Page: 1 Check Date Vendor Description /Account Amount 55914 11/13/01 01908 ADMINISTRATION, DEPT OF EMAIL ACCOUNTS - SEP 357.00 DATA PROCESSING - AUG 392.00 55915 11/13/01 00111 ANIMAL CONTROL SERVICES, INC. PATROL & BOARDING FEES 733.48 55916 11/13/01 02259 ANIMAL HUMANE SOCIETY BOARD & CARE - CONFISCATED ANIM 13,133.10 55917 11/13/01 00119 AQUA CITY IRRIGATION, INC. WINTERIZE SPRINKLER SYS- HAZELWO( 540.00 55918 11/13/01 02260 AQUARIUS HEATING & PLBG INC SEWER REPAIR 10/14 1,315.00 55919 11/13/01 01811 BERNATELLO'S PIZZA INC MERCH FOR RESALE 160.80 55920 11/13/01 01869 BOETCHER, DALE VOLLEYBALL REFEREE - 3 57.00. 55921 11/13/01 01865 BOWMAN, DON VOLLYEBALL CONTRACT OFFICIAL 576.00 55922 11/13/01 00211 BRAUN INTERTEC CORP. SANITARY SEWER REALIGNMENT 2,975.00 55923 11/13/01 00232 BURNETT, MORLEY AND BETH REPAIR SPEAKERS 75.10 55924 11/13/01 00280 CENTRAL STORES COPIER PAPER 31.74 55925 11/13/01 01871 COOPER, KEN VOLLEYBALL REFEREE - 11 209.00 55926 11/13/01 02261 CORBETT, MARTY TURN LIGHTS 'ON & OFF AT SOCCER F 300.00 55927 11/13/01 00358 D & D TOWING SERVICE INC. TOW FORFEITURE 114.55 TOW DRILL CAR 106.50 TOW DRILL CAR 106.50 TOW POLICE CAR 53.25 55928 11/13/01 01884 DANLEY, STEVE SCHEDULE OAKDALE SOCCER FIELDS 600.00 55929 11/13/01 01969 DEBILZAN, TOM SAFETY BOOTS 129.99 55930 11/13/01 00463 EMERGENCY APPARATUS MAINT. REPAIR VEH - ENGINE 7 2,862.33 55931 11/13/01 00533 FRANK, PETE SCHEDULED MAPLEWOOD SOCCER FL 600.00 55932 11/13/01 01923 FREBERG, RON SAFETY BOOTS /COVERALLS 225.94 55933 11/13/01 02262 GEBO, BOB VOLLEYBALL REFEREE - 3 57.00 55934 11/13/01 01867 HANSON, PERRY VOLLEYBALL REFEREE -14 266.00 55935 11/13/01 00657 HEMQUIST, MICHAEL MEALS 10/18 TO 10/20 CONF 241.68 55936 11/13/01 02263 HILLCREST ANIMAL HOSPITAL PA BOARDING & CARE - CONFISCATED ANI 4,888.54 55937 11/13/01 00719 INDEPENDENT SCHOOL DIST. #622 GYM SUPWRENTALS 164.50 55938 11/13/01 00730 INSTY - PRINTS FLYER FOR OPEN HOUSE 41.43 55939 11/13/01 02264 JEHOVAH'S WITNESSES REF GRADING ESC - 925 CENTURY AVE 2,557.12 55940 11/13/01 00771 JOHNSON, RICK DEER REMOVAL 300.00 55941 11/13/01 00779 K.D. HOMES REF GRADING ESCROW -668 FERNDALE 1,016.03 55942 11/13/01 '00785 KAMCOM TECHNOLOGIES 3 - PC'S AS QUOTED ON PO #100133-- 4,591.88 55943 11113/01 00789 KATH FUEL OIL SERVICE CO ARTIC BLEND DIESEL FUEL, LOW SULP 5,332.19 55944 11/13/01 01894 KELLY & FAWCETT PA LEGAL SERVICES - OCT 12,322.67 PROSECUTION LEGAL REP - OCT 5,250.00 55945 11/13/01 02121 KOS, HEATHER REIMBURSE MILEAGE - 10/20 TO 10/24 2.27 55946 11/13/01 02265 KUEHN REPAIR DAMAGED SEWER 2,845.00 55947 11/13/01 01874 KULAS, RON VOLLEYBALL REFEREE -17 323.00 55948 11/13/01 02266 LADEW, JEFF VOLLEYBALL REFEREE -18 342.00 55949 11/13/01 02277 LAFFERTY, WALTER D UNIFORMS 124.95 55950 11/13/01 01873 LAYMAN, KART VOLLEYBALL REFEREE - 14 266.00 55951 11/13/01 00829 LTD COMMODITIES DECORATIONS 35.70 55952 11/13/01 00881 LUKIN, STEVE MEALS 10/19 TO 10/20 - CONF 39.00 55953 11/13/01 02267 MATENAER, DAVID REF GRADING ESC - 2423 HILLWOOD D 2,239.59 55954 11/13/01 01819 MCLEOD USA INSTALL T -1 DATA CONNECTION - CITY 1 3,202.03 INSTALL T -1 DATA CONNECTION - FIRE : 3,202.03 DSL INSTALLATION - 1902 CTY RD B 329.62 DSL SERVICE 2001 MCMENEMY - OCT 111.12 DSL SRV 1177 N CENTURY AVE - AUG 77.03 DSL INSTALL - 1902 COUNTY RD B 327.13 DSL SRV 1929 EDGERTON - OCT 108.60 DSL INSTALL 1530 CTY RD C 481.98 DSL SRV CITY HALL - SEP 75.75 vchlist Check Register Page: 2 11109/2001 8:49:22AM City of Maplewood Check Date Vendor 55954 11/13/01 01819 MCLEOD USA 55955 11/13/01 00983 METRO SALES INC. 55956 11/13/01 00986 55957 11/13/01 00997 55958 11/13/01 01051 55959 11/13/01 01137 55960 11/13/01 02268 55961 11/13/01 00395 55962 11/13/01 01156 55963 11/13/01 01162 55964 11/13/01 02269 55965 11/13/01 01209 55966 11/13/01 01914 55967 11/13/01 00001 55968 11/13/01 00001 55969 11/13/01 00001 55970 11/13/01 00001 55971 11/13/01 01311 55972 11/13/01 01863 55973 11/13/01 02270 METROPOLITAN COUNCIL MIDWEST CHILDREN'S RESOURCE CT MN OCCUPATIONAL HEALTH NAT'L ADVERTISERS ACCTG, INC. NATIONWIDE GROUP NATURAL RESOURCES, DEPT OF NELSON, JEAN NEW MECH COMPANIES, INC. NEWMAN MECHANICAL INC OFFICEMAX CREDIT PLAN OLSON, LIZ ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR P.E.R.A. PACKER, ROGER PALDA & SONS INC 55974 11/13/01 01941 PATRICK GRAPHICS & TROPHIES 55975 11/13/01 01254 PEPSI -COLA COMPANY 55976 11/13/01 02271 PERAULT CONST INC 55977 11/13/01 00396 PUBLIC SAFETY, DEPT OF 55978 11113/01 02272 55979 11/13/01 01337 55980 11/13/01 01339 55981 11/13/01 01340 55982 11/13/01 01360 55983 11/13/01 02001 55984 11/13/01 01387 55985 11/13/01 01446 55986 11/13/01 02222 55987 11/13/01 01461 55988 11/13/01 01463 55989 11/13/01 02273 55990 11/13/01 02274 55991 11/13/01 01504 55992 11/13/01 01527 55993 11/13/01 01550 55994 11/13/01 02275 55995 11/13/01 01564 55996 11/13/01 01567 55997 11/13/01 01572 Description /Account RAMSEY COUNTY HUMANE SOCIETY RAMSEY COUNTY -PROP REC & REV RAMSEY CTY CORRECTIONAL FAC REGIONS HOSPITAL REINHART FOODSERVICE ROSEVILLE, CITY OF ROSSINI, DR. JAMES SENSIBLE LAND USE COALITION SHEFFIELD, OLSON & MCQUEEN INC SIMPLEX TIME RECORDER CO SISTER ROSALIND GEFRE SPLITTSTOESER, STEVE SPRINT PCS ST PAUL, CITY OF STEFFEN, SCOTT SUMMIT INSPECTIONS SUPERIOR HOMES OF MN SUZANNE'S CUISINE, INC. SVENDSEN, RUSTIN SYSTEMS SUPPLY, INC. (Continued) DSL INSTALL"- MALL POLICE FIRE STATION COPIER - 7/25 TO 10/25 FIRE STATION COPIER - 10/25 TO 1/25/ MONTHLY SAC - OCT 2001 INVESTIGATIVE INTERVIEW - VIDEO TA PRE - PLACEMENT EXAMS ADVERTISING MCC REF GRADING ESC - 2457 MAPLEWOOD DNR FEES REIMBURSE MILEAGE 9/1 TO 10/21 FURNISH & INSTALL 4 UNIT HEATERS REF PLUMBING PRMT - REC DATE 7/5/ OFFICE SUPPLIES VOLLEYBALL REFEREE - 6 REF INST OF READING DEV - ROOM FE REF DONALD CARLSON - MEMBERSHIP REF JOE CASAREZ - BASKETBALL REF JEFF DICK - MEMBERSHIP E R I D #6120-00,01,51 - 11/9/01 P/R VOLLEYBALL CONTRACT OFFICIAL PROJ 01 -04 BUSH AVE - EST #1 PROJ 99 -12 RIPLEY, WBA TO VANDYKE ; PLAQUE & SPORTSMANSHIP AWARDS MERCH FOR RESALE REF GRADING ESC - 2376 NEBRASKA A HARDWARE /SOFTWARE MAINT - 3RD Q HARDWARE /SOFTWARE MAINT -3RD QT BOARDING & CARE CONFISCATED ANI TREE DATA PROCESSING - SEP FLOWERS FOR ADOPT PARK & MCC PARAMEDIC TRAINING MERCH FOR RESALE MERCH FOR RESALE MERCH FOR RESALE MERCH FOR RESALE PROCEEDS FOR HONDA - CAR AUCTIO FITNESS PROGRAM FEES SLUC 2002 MEMBERSHIP DCRP & FLEX PLAN EQUIP SRV AGREEMENT 12/1 TO 11/30 MASSAGES - OCT VOLLEYBALL REFEREE - 3 CELLULAR PHONE SERVICE DEV PROJ 00 -06 HIGHPOINT RIDGE CLOTHING REIMBURSEMENT MECH INSPECTIONS REF GRADING ESC - 2334 SNOWSHOE L GROUP PAID MCC FOR SERVICES MEALS 10/18 TO 10/20 INKJET PAPER TONER CARTRIDGE TONER CARTRIDGES TONER CARTRIDGES Amount 385.85 196.00 196.00 112,711.50 20.00 1,046.00 292.00 34,882.44 24.00 63.62 6,200.00 6,556.30 150.22 114.00 360.00 192.57 65.00 35.00 38,268.69 551.00 102,557.61 93,087.24 47.66 2,401.75 1,049.04 1,920.00 1,350.00 3,528.00 319.50 1,007.50 611.31 110.00 213.03 623.94 310.08 34.30 76.00 100.00 200.00 76.92 2,382.41 2,471.00 57.00 14.46 5,325.00 9.99 5,341.20 2,280.96 1,024.53 58.00 468.68 295.38 380.64 312.42 vchlist 11/0912001 8 :49 :22AM Check Register Page: 3 City of Maplewood Check Date Vendor UNIFORMS UNLIMITED INC 55997 11/13/01 01572 SYSTEMS SUPPLY, INC. 55998 11/13/01 01578 T.R.F. SUPPLY CO. 55999 11/13/01 01625 TICKETS.COM INC 56000 11/13/01 01632 TONIC SOL - FA L.C. 56001 11/13/01 01868 TOSKEY, RON 56002 11/13/01 02069 ULTIMATE DRAIN SERVICES INC 56003 11/13/01 01683 UNIFORMS UNLIMITED INC 56004 11/13/01 01709 VASKO RUBBISH REMOVAL 56005 11/13/01 02276 WALLIS, SCOTT 56006 11/13101 01734 WALSH, WILLIAM P. 56007 11/13/01 01750 WATSON CO INC, THE 56008 11/13/01 01872 WEBER, MARK 95 Checks in this report Description /Account Amount (Continued) INK CARTRIDGES 159.11 TAPE CARTRIDGES 148.27 TOWELS /INSULATED GLOVES 459.44 SOFTWARE SUPPORT TICKETMAKER 687.99 CONCERT 11/2/01 3,500.00 VOLLEYBALL REFEREE -15 285.00 PROJ 01 -04 SEWER LINE CAMERA 95.00 SEWER LINE CAMERA 150.00 PROJ 00 -04 SEWER LINE CAMERA 315.00 SEWER LINE CAMERA 150.00 SEWER LINE CAMERA 150.00 SEWER LINE CAMERA 150.00 UNIFORM 103.00 UNIFORM 183.35 UNIFORM 92.85 TRASH REMOVAL - NOV 553.13 WEB PAGE FOR MCC 1,000.00 COMM PLBG INSP 303.45 MERCH FOR RESALE 289.02 MERCH FOR RESALE 332.78 VOLLEYBALL REFEREE -15 285.00 Total checks : 51 8,564.25 5 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 11/05/01 11/06/01 MN State Treasurer Drivers License #697 797.00 11/05/01 11/06/01 MN State Treasurer Deputy Registrar #149 13,269.12 11/02/01 11/06/01 CBSA Dental Claims 810.40 11/06/01 11/07/01 MN State Treasurer Drivers License #697 1 11/06/01 11/07/01 MN State Treasurer Deputy Registrar #149 12 11/07/01 11/08/01 MN State Treasurer Drivers License #697 721.50 11/07/01 11/08/01 MN State Treasurer Deputy Registrar #149 13,181.50 11/08/01 11/09/01 MN State Treasurer Drivers License #697 806.25 11/08/01 11/09/01 MN State Treasurer Deputy Registrar #149 10,647.87 11/09/01 11/13/01 MN State Treasurer Drivers License #697 971.25 11/09/01 11/13/01 MN State Treasurer Deputy Registrar #149 9 11/09/01 11/13/01 U.S. Treasurer Federal Payroll Tax 76,708.67 TOTAL 141,132.98 5 vchlist Check Register Page: 1 11/16/2001 8:36:41AM City of Maplewood Check Date 56009 11/9/01 56010 11/13/01 56011 11/13/01 56012 11/14/01 56013 11/20/01 56014 11/20/01 56015 11/20/01 56016 11/20/01 56017 11/20/01 56018 11/20/01 Vendor Descriation /Account 01819 00901 00829 02279 02167 00240 00287 00341 00503 00531 MCLEOD USA M.G.F.O.A. LTD COMMODITIES BROOKDALE FORD BUNCE, LARRY C.S.C. CREDIT SERVICES CHANNING L. BETE CO., INC. CRAWFORD DOOR SALES OF THE TWI FINN, GREG FRA -DOR BLACK DIRT & RECYCLE LOCAL PHONE SERVICE 9/16 TO 10/15 FUND ACCOUNTING COURSE 11/29 SANTA & STACK SANTA SHIPPING 2001 FORD CROWN VICTORIA SQUAD C SPANISH CLASS APPLICANT BACKGROUND CHECKS PARAMEDIC & EMT TRNG MATERIALS REMOVE TIMERS & REPLACE PHOTO C MEALS 11/7 & 11/8 BLACK DIRT BLACK DIRT REIMBURES MILEAGE 10/23 TO 11/5 BLANKETS & POSTERS GYM USAGE - BASKETBALL PROGRAM TUITION & BOOKS CLAIM DEDUCTIBLE CLAIM DEDUCTIBLE BOILERS LICENSE 35111 -SP PROJ 96 -02 REPLACE SOD GERVAIS PR NOV LUNCH MEETING DIESEL 15W40 /ARTIC BLUE HYDRAULIC LONG DISTANCE LONG DISTANCE PHONE SERVICES - FIRE STATION 2 2002 MEMBERSHIP DUES LEADERSHIP TRAINING- 2 2001/2002 MEMEBERSHIP DUES FIRE HAZARD SIMULATOR DNR FEES REF RENEE K READEL - SEWER BACKU REF JEFF DICK - OVRPD MEMBERSHIP REF JUDITH ANDERSON - MEMBERSHIP TV INSPECTION SANITARY SEWER MAI1' UNIFORM TREES CAR WASHES FIRE STATION PROJECT DCRP & FLEX PLAN PROJ 01 -04 INSTALL WATER SERVICES `MEDICAL SUPPLIES CRIME LAB SERVICES - OCT ASPHALT - OCT RADIO SERVICE & MAINT - OCT BASKETBALL & SOCCER BALL BAGS SQUAD CHANGEOVER S & W TRAINING PROJ 00 -04 TILSEN SO -:EST #4 VARIOUS BITUMINOUS MATERIALS NO CONF MEALS 11/6 TO 11/9 TOW SQUAD EMERGENCY SEWER REPAIR MONTHLY UTI L - STMT DATE 11/5/01 56019 11/20/01 00681 56020 11/20/01 00692 56021 11/20/01 00719 56022 11/20/01 00821 56023 11/20/01 00828 HORSNELL, JUDITH HUTCHINSON, ANN INDEPENDENT SCHOOL DIST. #622 KVAM, DAVID L.M.C.I.T. 56024 11/20/01 00393 LABOR & INDUSTRY, DEPT OF 56025 11/20/01 02280 LINO LAKES LANDSCAPING INC 56026 11/20/01 00901 M.G.F.O.A. 56027 11/20/01 00954 MCCOLLISTER & CO. 56028 11/20/01 02053 MCI WORLDCOM 56029 11/20/01 01819 56030 11/20/01 00979 56031 11/20/01 01080 56032 11/20/01 01060 56033 11/20/01 02282 56034 11/20/01 00395 56035 11/20/01 00001 56036 11/20/01 00001 56037 11/20/01 00001 56038 11/20/01 01269 56039 11/20/01 02227 56040 11/20/01 01337 56041 11/20/01 01359 56042 11/20/01 01409 56043 11/20/01 .02222 56044 11/20/01 01504 MCLEOD USA METRO CHIEF OFFICERS ASSN MN CHF OF POLICE EDUC FOUND MN STATE FIRE CHIEFS ASSOC MODELTECH INTERNATIONAL NATURAL RESOURCES, DEPT OF ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR PIPE SERVICES INC. RABINE, JANET RAMSEY COUNTY -PROP REC & REV REGAL AUTO WASH DETAIL S.E.H. SHEFFIELD, OLSON & MCQUEEN INC ST PAUL, CITY OF 56045 11/20/01 01537 STREAMLINE DESIGN INC. 56046 11/20/01 01538 STREICHER'S 56047 11/20/01 01574 T.A. SCHIFSKY & SONS, INC 56048 11/20/01 01574 T.A. SCHIFSKY & SONS, INC 56049 11/20/01 01588 TAUBMAN, DOUGLAS J 56050 11/20/01 01669 TWIN CITIES TRANSPORT & 56051 11/20/01 02281 WEBSTER COMPANY INC 56052 11/20/01 01190 XCEL ENERGY Amount 3,928.03 35.00 4.61 19,800.00 54.00 50.00 1,456.25 675.00 20.12 100.00 90.53 23.29 83.52 3,510.22 164.02 1,386.77 739.00 15.00 3,179.00 15.00 1,768.96 22.26 50.74 404.25 100.00 200.00 300.00 5,980.00 75.00 331.43 35.00 33.28 19,253.47 112.00 852.00 184.88 25,165.52 3,784.86 800.00 1,462.84 265.00 491.14 10, 806.19 536.50 2,416.69 374.27 339,241.44 1,311.35 47.93 37.46 3,463.93 32, 634.17 44 Checks in this report Total checks : 487,871.92 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 11/09/01 11/13/01 11/13/01 11/09/01 11/14/01 11/14/01 11/15/01 11/15/01 11/15/01 11/16/01 11/16/01 11/09/01 11/13/01 11/14/01 11/14/01 11/14/01 11/15/01 11/15/01 11/15/01 11/16/01 11/16/01 11/19/01 11/19/01 11/19/01 CBSA MN State Treasurer MN State Treasurer MN State Treasurer MN State Treasurer MN State Treasurer Wells Fargo MN State Treasurer MN State Treasurer MN State Treasurer MN State Treasurer MN Dept of Revenue TOTAL Description Dental Claims Drivers License #697 Deputy Registrar #149 State Payroll Tax Drivers License #697 Deputy Registrar #149 Investment purchase Drivers License #697 Deputy Registrar #149 Drivers License #697 Deputy Registrar #149 Sales Tax Amount 205.00 934.00 19,240.32 13,887.33- 998.00 10,751.80 2 1,187.75 10,195.00 744.50 12,953.69 9,249.00 2 7 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 11/09/01 ALLENSPACH, SHERRY 339.27 dd 11/09/01 COLLINS, KENNETH 339.27 dd 11/09/01 KOPPEN, MARVIN 339.27 dd 11/09/01 FURSMAN, RICHARD 4,645.60 dd 11/09/01 D OLLERS CHELL, ROBERT 251.25 dd 11/09/01 OSTER, ANDREA 1,555.14 dd 11/09/01 CARLSON, THERESE 1,870.23 dd 11/09/01 LE, SHERYL 3,486.92 dd 11/09/01 FAUST, DANIEL 3, 63 0.3 0 dd 11/09/01 URBANSKI, HOLLY 1 dd 11/09/01 ANDERSON, CAROLE 877.12 dd 11/09/01 BAUMAN, GAYLE 2,481.89 dd 11/09/01 JACKSON, MARY 1,626.29 dd 11/09/01 KELSEY, CONNIE 681.71 dd 11/09/01 TETZLAFF, JUDY 1 dd 11/09/01 DARST, ROBERTA 1,080.74 dd 11/09/01 FRY, PATRICIA 1,491.14 dd 11/09/01 GUILFOILE, KAREN 2 dd 11/09/01 CARLE, JEANETTE 1,438.34 dd 11/09/01 JAGOE, CAROL 1,43 8.34 dd 11/09/01 JOHNSON, BONNIE 736.42 dd 11/09/01 OLSON, SANDRA 870.80 dd 11/09/01 WEAVER, KRISTINE 968.45 dd 11/09/01 CORCORAN, THERESA 1 dd 11/09/01 MARTINSON, CAROL 1,621.67 dd 11/09/01 POWELL, PHILIP 1,793.07 dd 11/09/01 THOMALLA, DAVID 2,893.94 dd 11/09/01 WINGER, DONALD 3,612.64 dd 11/09/01 ALDRIDGE, MARK 2,129.47 dd 11/09/01 ANDREWS, SCOTT 3 dd 11/09/01 BAKKE, LONN 2,111.02 dd 11/09/01 BANICK, JOHN 2 dd 11/09/01 BELDE, STANLEY 2,267.84 dd 11/09/01 BOHL, JOHN 2,524.15 dd 11/09/01 BOWMAN, RICK 2 dd 11/09/01 BUSACK, DANIEL 1 dd 11/09/01 DOBLAR, RICHARD 382.20 dd 11/09/01 HALWEG, KEVIN 2,929.44 dd 11/09/01 HEINZ, STEPHEN 2,328.93 dd 11/09/01 HERBERT, MICHAEL 2,254.09 dd 11/09/01 HIEBERT, STEVEN 2 dd 11/09/01 JOHNSON, KEVIN 2,420.45 dd 11/09/01 KARIS, FLINT 2 dd 11/09/01 KROLL, BRETT 19485.49 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD E CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 11/09/01 KVAM, DAVID 2, 662.3 9 dd 11/09/01 LARSON, DANIEL 1,761.01 dd 11/09/01 LU, JOHNNIE 1,379.14 dd 11/09/01 MARINO, JASON 1,378.90 dd 11/09/01 MARTIN, JERROLD 1 dd 11/09/01 OLSON, JULIE 1,761.01 dd 11/09/01 PIKE, GARY 1,951.54 dd 11/09/01 RABBETT, KEVIN 2 dd 11/09/01 STEFFEN, SCOTT 2 dd 11/09/01 STOCKTON, DERRELL 2,123.94 dd 11/09/01 SZCZEPANSKI, THOMAS 2,273.97 dd 11/09/01 WATCZAK, LAURA 2,104.74 dd 11/09/01 WENZEL, JAY 1, 8 5 7.72 dd 11/09/01 BERGERON, JOSEPH 2,473.44 dd 11/09/01 GROTTY, KERRY 2,288.49 dd 11/09/01 DUNN, ALICE 2 dd 11/09/01 ERICKSON, VIRGINIA 2,443.65 dd 11/09/01 EVERSON, PAUL .1 dd 11/09/01 FLOR, TIMOTHY 2,491.59 dd 11/09/01 FRASER, JOHN 2, 5 92.02 dd 11/09/01 HALWEG, JODI 1 dd 11/09/01 MORNING, TIMOTHY 1,373.25 dd 11/09/01 PALMA, STEVEN 2 dd 11/09/01 PARSONS, KURT 1 dd 11/09/01 ROS SMAN, DAVID 2,104.74 dd 11/09/01 THIENES, PAUL 2,162.21 dd 11/09/01 GERVAIS -JR, CLARENCE 2,121.83 dd 11/09/01 BOYER, SCOTT 1,644.65 dd 11/09/01 FEHR, JOSEPH 1,615.14 dd 11/09/01 FLAUGHER, JAYME L615.14 dd 11/09/01 HOM, HEATHER 1,554.34 dd 11/09/01 LAFFERTY, WALTER b615.14 dd 11/09/01 LINN, BRYAN 1,399.14 dd 11/09/01 PACOLT, MARSHA 1,772.31 dd 11/09/01 RAB INE, JANET 1, 615.14 dd 11/09/01 STAHNKE, JULIE L644.65 dd 11/09/01 CALLAHAN, COLLEEN 1,985.93 dd 11/09/01 SPANGLER, EDNA 342.66 dd 11/09/01 LUKIN, STEVEN 2 dd 11/09/01 SVENDSEN, RUSTIN 2,227.89 dd 11/09/01 ZWIEG, SUSAN 1 dd 11/09/01 AHL, R. CHARLES 3 dd 11/09/01 PRIEFER, WILLIAM 2 dd 11/09/01 DEBILZAN, THOMAS 1 dd 11/09/01 EDGE, DOUGLAS 1 dd 11/09/01 KANE, MICHAEL 2 E CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 11/09/01 LUNDSTEN, LANCE 2,544.51 dd 11/09/01 LUTZ, DAVID 2,056.24 dd 11/09/01 MEYER, GERALD 1,764.77 dd 11/09/01 NAGEL, BRYAN 1,757.30 dd 11/09/01 OSWALD, ERICK 2,060.24 dd 11/09/01 TEVLIN, TODD 1,603.40 dd 11/09/01 CAVETT, CHRISTOPHER 2 dd 11/09/01 DUCHARME, JOHN 1,932.74 dd 11/09/01 PECK, DENNIS 2,447.84 dd 11/09/01 PRIEBE, WILLIAM 2,701.85 dd 11/09/01 ANDERSON, BRUCE 3,325.98 dd 11/09/01 DOHERTY, KATHLEEN 1 dd 11/09/01 1VIARUSKA, MARK 2,258.34 dd 11/09/01 SCHINDELDECKER, JAMES 1,611.94 dd 11/09/01 GREW - HAYMAN, JANET 1, 3 02.8 9 dd 11/09/01 HORSNELL, JUDITH 1,521.33 dd 11/09/01 KOS, HEATHER 767.93 dd 11/09/01 NELSON, JEAN 999.57 dd 11/09/01 GAYNOR, VIRGINIA 1,510.34 dd 11/09/01 COLEMAN, MELINDA 3 dd 11/09/01. EKSTRAND, THOMAS 2,213.16 dd 11/09/01 KROLL, LISA 907.47 dd 11/09/01 LIVINGSTON, JOYCE 863.00. dd 11/09/01 SINDT, ANDREA 1,226.34 dd 11/09/01 THOMPSON, DEBRA 603.92 dd 11/09/01 YOUNG, TAMELA 1,134.34 dd 11/09/01 BERGO, CHAD 1 dd 11/09/01 FINWALL, SHANN L675.14 dd 11/09/01 ROBERTS, KENNETH 2 dd 11/09/01 CARVER, NICHOLAS 2 dd 11/09/01 FISHER, DAVID 2,417.62 dd 11/09/01 ANZALDI, MANDY 455.00 dd 11/09/01 FLUG, ELAINE 83.26 dd 11/09/01 FLUG, MEGAN 115.50 dd 11/09/01 GRAF, MICHAEL 1,450.10 dd 11/09/01 KELLY, LISA 1,126.84 dd 11/09/01 ROBBINS, AUDRA 1 dd 11/09/01 TAUBMAN, DOUGLAS 2,272.59 dd 11/09/01 BREHEIM, ROGER 1 dd 11/09/01 NORDQUIST, RICHARD 1 dd 11/09/01 OTIS, MARY ELLEN 589.64 dd 11/09/01 SCHULTZ, SCOTT 1 dd 11/09/01 COLEMAN, PHILIP 366.05 dd 11/09/01 CROSSON, LINDA 1,881.54 dd 11/09/01 EASTMAN, THOMAS 2 dd 11/09/01 ERICKSON, KYLE 540.88 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 11 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 11/09/01 HERSOM, HEIDI 1,516.74 dd 11/09/01 MCCLUNG, HEATHER 706.76 dd 11/09/01 RODEN, AARON 432.79 dd 11/09/01 RODEN, AARON 344.53 dd 11/09/01 STAPLES, PAULINE 2,472.00 dd 11/09/01 ATKINS, KATHERINE 304.32 dd 11/09/01 CORNER, AMY 60.30 dd 11/09/01 HASSENSTAB, DENISE 20.50 dd 11/09/01 HAWKINS, LISA 19.95 dd 11/09/01 HORWATH, RONALD 1385.54 dd 11/09/01 KOEHNEN, AMY 39.60 dd 11/09/01 MARUSKA, ERICA 78.00 dd 11/09/01 WHITE, NICOLE 181.30 dd 11/09/01 WORWA, LINDSAY 340.45 dd 11/09/01 RENSLOW, RITA 3 09.8 8 dd 11/09/01 REILLY, MICHAEL 1,268.74 dd 11/09/01 SCHLINGMAN, PAUL 1 dd 11/09/01 SEEGER, GERALD 454.63 dd 11/09/01 STEINHORST, JEFFREY 693.45 dd 11/09/01 SWANSON, LYLE 1,517.28 dd 11/09/01 YOUNG, DILLON 637.16 dd 11/09/01 HURLEY, STEPHEN 2,314.62 Wf 86334 11/09/01 CARDINAL, ROBERT 385.50 Wf 86335 11/09/01 WASILUK, JULIE 339.27 Wf 86336 11 /09/01 ZICK, LINDA 460.00 Wf 86337 11/09/01 INGVOLDSTAD, CURTIS 50.00 Wf 86338 11/09/01 CUDE, LARRY 403.46 Wf 86339 11/09/01 GENNOW, PAMELA 395.00 Wf 86340 11/09/01 MATHEYS, ALANA 1,679.31 wf 86341 11/09/01 HANSEN, LORI 1 Wf 86342 11/09/01 VIETOR, LORRAINE 1 Wf 86343 11/09/01 BECKER, RONALD 600.00 Wf 86344 11/09/01 PALANK, MARY 1,778.81 Wf 86345 11/09/01 RICHIE, CAROLE L608.58 Wf 86346 11/09/01 SVENDSEN, JOANNE 1,655.42 Wf 86347 11/09/01 BARTZ, PAUL 2,212.49 Wf 86348 11/09/01 HALEY, BRANDON 1 Wf 86349 11/09/01 KONG, TOMMY 1,591.45 Wf 86350 11/09/01 MAYNARD, WILLIAM 180.00 Wf 86351 11/09/01 STEINER, JOSEPH 180.00 Wf 86352 11/09/01 STEVENS, ERIC 96.00 Wf 86353 11 /09/01 WELCHLIN, CABOT 2J72.53 Wf 86354 11/09/01 MEEHAN, JAMES 2 Wf 86355 11/09/01 SHORTREED, MICHAEL 2,346.52 Wf 86356 11 /09/01 NALIPINSKI, STEPHEN 25 8.5 6 Wf 86357 11/09/01 SCHWAB, TAHIRAH 404.23 11 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 86358 11 /09/01 NIVEN, AMY 623.17 wf 86359 1 1/09/01 WEGWERTH, JUDITH 1,555.14 wf 86360 11 /09/01 FREBERG, RONALD 1 wf 86361 11/09/01 JONES, DONALD 1,798.54 wf 86362 11/09/01 ELIAS, JAMES 2 wf 86363 11/09/01 LINDBLOM, RANDAL 1 wf 86364 11/09/01 EDSON, DAVID 1 wf 86365 11/09/01 HELEY, ROLAND 1,639.14 wf 86366 11/09/01 HINNENKAMP, GARY 1 wf 86367 11/09/01 LINDORFF, DENNIS 1 wf 86368 11/09/01 NAUGHTON, JOHN 1,270.34 wf 86369 11/09/01 NOVA& MICHAEL 1 wf 86370 11/09/01 BERGREN, KIRSTEN 60.50 wf 86371 11/09/01 SOUTTER, CHRISTINE 84.38 wf 86372 11/09/01 WORDEN, KRISTEN 97.75 wf 86373 11/09/01 BUNCE, LARRY 1,645.54 wf 86374 11/09/01 WENGER, ROBERT 2,109.54 wf 86375 11/09/01 BELLO, THERESA 100.00 wf 86376 11/09/01 BJORK, BRANDON 178.13 wf 86377 11/09/01 CHRISTIANSON, SARA 142.50 wf 86378 11 /09/01 CHURCHILL, DAVID 28.00 wf 86379 11/09/01 CICCHESE, JOSEPH 26.00 wf 86380 11/09/01 EDMAN, BRIAN 28.25 wf 86381 11/09/01 FINN, GREGORY 1,561.74 wf 86382 11/09/01 FISHER, MARNIE 110.00 wf 86383 11/09/01 FRANK, LAURA 267.75 wf 86384 11/09/01 -- FRANK, STEVE 33.00 wf 86385 11/09/01 GIANNINI, JOSEPH 36.00 wf 86386 11 /09/01 HAWKINS, BRITTANY 110.00 wf 86387 11/09/01 HIMEBAUGH, MATTHEW 161.50 wf 86388 11 /09/01 HYSTEAD, BRENT 13.00 wf 86389 11/09/01 JAGER, PATRICK 161.50 wf 86390 11/09/01 KLEM, JOSH 120.00 wf 86391 11 /09/01 LIUKONEN, SHAWN 61.50 wf 86392 11/09/01 LO, CHUEPHENG 117.00 wf 86393 11/09/01 OHLHAUSER, MEGHAN 398.32 wf 86394 11/09/01 OLSON, AMY 70.00 wf 86395 11 /09/01 ORME, CARRIE 4 8.8 8 wf 86396 11/09/01 RICE, DANIEL 26.00 wf 86397 11/09/01 SAUERBREY, AARON 272.00 wf 86398 11/09/01 SHOBERG, KARL 88.81 wf 86399 11/09/01 UNGAR, KRISTOPHER 66.00 wf 86400 11/09/01 WEGNER, CHRISTOPHER 46.25 wf 86401 11/09/01 YORKOVICH, BRADLEY 81.00 wf 86402 11/09/01 GERMAIN, DAVID 1 wf 86403 11/09/01 HAAG, MARK 1 12 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 13 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT Wf 86404 11/09/01 NADEAU, EDWARD 2,235.14 Wf 86405 11/09/01 AMON, RYAN 54.40 Wf 86406 11/09/01 GLASS, JEAN 1 Wf 86407 11/09/01 HABLE, NATASHA 493.37 Wf 86408 11/09/01 HOIUM, SHEILA 896.86 Wf 86409 11/09/01 MOY, PAMELA 376.02 Wf 86410 11/09/01 PARTLOW, JOSHUA 184.60 Wf 86411 11/09/01 POWERS, NICOLE 145.28 Wf 86412 11/09/01 SCHMIDT, RUSSELL 1,383.14 Wf 86413 11/09/01 SHOBERG, CARY 654.71 Wf 86414 11/09/01 TRAEGER, KAREN 47.60 Wf 86415 11/09/01 UNGER, MARGARET 5 8 5.13 Wf 86416 11/09/01 VELASQUEZ, ANGELA 211.05 Wf 86417 11/09/01 AHL, KAREN 4 8.7 5 Wf 86418 11/09/01 BERINGER, JASON 250.44 Wf 86419 11/09/01 BRENEMAN, NEIL 13.50 Wf 86420 11/09/01 BURGESS, JOHN 68.25 Wf 86421 11/09/01 CHAPMAN, JENNY 368.24 Wf 86422 11/09/01 COSTA, JOSEPH 156.80 Wf 86423 11/09/01 DEGRAW, KRYSTAL 97.00 Wf 86424 11/09/01 DEMPSEY, BETH 144.35 Wf 86425 11/09/01 DIERICH, ANDREA 115.38 Wf 86426 11/09/01 DUNK, RYAN 256.75 Wf 86427 11/09/01 ERICKSON, CAROL 43.50 Wf 86428 11/09/01 FIERRO WESTBERG, MELINDA 19.50 Wf 86429 11/09/01 FONTAINE, ANTHONY 45.00 Wf 86430 11/09/01 FONTAINE, KIM 280.50 Wf 86431 11/09/01 GREENWALT, SARAH 410.55 Wf 86432 11/09/01 GRUENHAGEN, LINDA 287.70 Wf 86433 11/09/01 HAGGERTY, KATHRYN 113.80 Wf 86434 11/09/01 HAWKE, ASHLEY 158.28 wf 86435 11/09/01 HEINN, REBECCA 441.50 Wf 86436 11 /09/01 HEXUM, AMANDA 96.00 Wf 86437 11/09/01 HOLMGREN, LEAH 105.90 Wf 86438 11/09/01 HOULE, DENISE 240.60 Wf 86439 11/09/01 IRISH, KARL 96.50 Wf 86440 11/09/01 JOHNSON, ROBERT 288.75 Wf 86441 11/09/01 JOHNSON, SUSAN 40.50 Wf 86442 11/09/01 JOYER, MARTI 88.75 Wf 86443 11/09/01 KASPERSON, LISA 30.88 Wf 86444 11/09/01 KOEHNEN, MARY 659.85 Wf 86445 11/09/01 KRONHOLM, KATHRYN 53.38 Wf 86446 11/09/01 MCMAHON, MELISSA 173.14 Wf 86447 11/09/01 MILLS, ANNE 26.00 Wf 86448 11/09/01 MONSEN, LISA 201.50 Wf 86449 11/09/01 MOSSONG, ANDREA 406.03 13 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT Wf 86450 11/09/01 PEHOSKI, CAITLIN 92.75 Wf 86451 11/09/01 PEHOSKI, JOEL 117.00 Wf 86452 11/09/01 SBRAGIA, ANN 12.00 Wf 86453 11/09/01 SCHAEFER, ROB 30.83 Wf 86454 11/09/01 SENGLAUB, MARGARET 23 6.3 8 Wf 86455 11/09/01 SIMONSON, JUSTIN 103.38 Wf 86456 11/09/01 SMITLEY, SHARON 206.00 Wf 86457 11/09/01 SWANER, JESSICA 365.06 Wf 86458 11/09/01 TUPY, MARCUS 108.00 Wf 86459 11/09/01 WARNER, CAROLYN 127.60 Wf 86460 11/09/01 WEDES, CARYL 100.70 Wf 86461 11/09/01 WHITE, TIMOTHY 47.50 Wf 86462 11/09/01 WOODMAN, ALICE 188.13 Wf 86463 11/09/01 BOSLEY, CAROL 183.81 Wf 86464 11/09/01 ERVIN, EMILY 24.00 Wf 86465 11/09/01 FARLEY, JAMIE 76.50 Wf 86466 11/09/01 GROPPOLI, LINDA 230.95 Wf 86467 11/09/01 HAGLUND, BRIAN 483.00 Wf 86468 11/09/01 HANSEN. ANNA 99.00 Wf 86469 11/09/01 HUPPERT, ERICA 248.40 Wf 86470 11/09/01 KONECZNY, JENNA 12.00 Wf 86471 11/09/01 KURKOSKI, STEPHANIE 54.00 Wf 86472 11/09/01 LARKIN, JENNIFER 204.75 Wf 86473 11/09/01 SCHROEDER, KATHLEEN 360.80 Wf 86474 11/09/01 SHERRILL, CAITLIN 130.75 Wf 86475 11/09/01 VAN HALE, PAULA 21.00 Wf 86476 11/09/01 BEHAN, JAMES 1,368.74 Wf 86477 11/09/01 DIXON, NICOLE 25.40 Wf 86478 11/09/01 DOUGLASS, TOM 319.50 wf 86479 11/09/01 HEGG, MICHELLE 152.40 Wf 86480 11/09/01 JAHN, DAVID 1,484.84 Wf 86481 11/09/01 KOSKI, JOHN 1,059.14 Wf 86482 11/09/01 KYRK, ASHLEY 212.15 Wf 86483 11/09/01 LESLIE, DUSTIN 205.50 wf 86484 11/09/01 LONETTI, JAMES 821.87 Wf 86485 11/09/01 MORIN, TROY 150.00 Wf 86486 11/09/01 PATTERSON, ALBERT 808.91 Wf 86487 11/09/01 PRINS, KELLY 431.88 Wf 86488 11/09/01 RISTOW, JONATHAN 26.60 Wf 86489 11/09/01 SARPONG, SEAN 260.40 Wf 86490 11/09/01 SCHMIDT, WILLIAM 289.05 Wf 86491 11/09/01 SEVERSON, HOLLY 96.43 Wf 86492 11/09/01 AICHELE, CRAIG 1,441.54 Wf 86493 11/09/01 MULVANEY, DENNIS 1,779.94 Wf 86494 11/09/01 PRIEM, STEVEN 1,649.22 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 34%682.54 15 AGENDA NO. ( 2o-%- Action by Council Date Endorsed AGENDA REPORT Modified Rejected TO: City Manager FROM: Finance Director � RE : INCREASE IN COMMUNITY DEVELOPMENT DEPARTMENT SERVICE CHARGES DATE: November 15, 2001 On November 13 the City Council approved first reading of an ordinance to increase planning fees effective 1 -1 -02. Attached is a copy of the agenda report from that meeting. It is recommended that second reading of the attached ordinance (Exhibit B) be approved. C\aq AGENDA NO. AGENDA REPORT TO: City Manager FROM: Finance Director and Community Development Director RE: INCREASE IN COMMUNITY DEVELOPMENT DEPARTMENT SERVICE CHARGES DATE: November 15, 2001 INTRODUCTION It is proposed that the Community Development Department service charges be increased by 2.1 % effective January 1, 2002. BACKGROUND It has been past practice to raise service charges annually to keep up with inflation. In 1993 a User Fee Study was completed for the Community Development Department to insure that service charges finance an appropriate portion of the service costs. The User Fee Study report contained recommendations on 50 individual license /permit fees and service charges for the Community Development Department. For each item, it had information on the unit volume, current fee, costs to provide the service, recommended fee, phase -in schedule covering five years for the recommended fee, estimated increased revenue from the recommended fee and subsidy amount after the recommended fee is phased in. On 5-24-93, the Council approved the recommended fees for 1993. There have been annual increases in the service charges since then. This year the Community Development Department will require certain development projects to provide notification signs at the site. It is estimated that it will cost city staff $100 to create and install these signs. Therefore, this is listed as a new item under miscellaneous service charges on the attached Exhibit A. At this time, it would be appropriate to increase all Community Development Department fees by 2.1 % to keep up with inflation. RECOMMENDATION It is recommended that the Council (1) approve revisions in Community Development Department license /permit fees and services charges listed in Exhibit A effective January 1, 2002 and (2) approve first reading of an ordinance (Exhibit B) to increase the planning fees. PAF1NANrF %WnRn\AC;N %1 IRFRFFF nn nnr^ NnvamhRr 1. * 28(11 Exhibit A Page 1 of 3 COMMUNITY DEVELOPMENT DEPARTMENT Service Charges Estimated Fee Annual 2000 2001 2002 Volume Fee Fee Fee PLANNING FEES (Set by Ordinance) Zone Change 1 725 740 756 * Conditional Use Permit: R1 and R2 1 216 * 221 * 226 * Other 11 770 * 786 * 803 * Conditional Use Permit Revision: R1 and R2 1 43 44 * 45 * Other 2 155 158 * 161 Variances: R1 and R2 7 142 * 145 * 148 Other 5 792 * 809 826 Vacations: R1 and R2 10 136 139 * 142 Other 2 530 * 541 * 552 Lot Divisions (Fee per lot created): R1 and R2 11 75 77 79 Other 1 282 288 294 Home Occupations: Initial 2 158 158 158 Renewal 5 52 52 52 Sign Erection Permit 100 23 23 23 Billboard Erection Permit 1 85 87 89 Comprehensive Plan Amendment 3 1 * 1 * 1 Code Amendment 1 792 809 826 Planned Unit Development 1 1 * 1 * 1 * Plus a surcharge for each affected property to pay for the County's filing fee for resolutions P: \Finance \Excel \Misc \FEES_CD.XLS 11/15/2001 Exhibit A Page 2 of 3 COMMUNITY DEVELOPMENT DEPARTMENT Service Charges Fee Estimated Annual Volume 2000 Fee 2001 Fee 2002 Fee Preliminary Plat 7 1 1 1 Preliminary Plat Revision or Time Extension 9 206 210 214 Final Plat 5 355 362 370 Time Extensions /Renewals 9 129 132. 135 Billboard License 1 332 339 346 LICENSES DUE JANUARY 1st Contractors License 600 105 107 109 Motels 1 - 15 Units 16 - 35 Units 36 - 100 Units Over 100 Units 1 2 1 2 100 136 251 288 102 139 256 294 104 142 261 300 Special Food Handling Establishment 35 83 85 87 MISCELLANEOUS SERVICE CHARGES Woodlot Alteration Permit 1 14 14 14 Building Relocation 5 757 773 789 Moving Permit 3 49 50 51 Community Design Review Board: R1 & R2 Other 2 16 174 637 178 650 182 664 Demolition Permit 1 58 59 60 Mobile Home Permit 1 37 38 39 On -Site Sewage Systems 6 62 63 64 Truth -In- Housing Filing Fee 100 28 29 30 Truth -In- Housing Evaluators License 29 97 99 101 Zoning Compliance L etter 23 23 23 Project Notification Sign 12 0 0 100 P:\Finance\Excel\Misc\FEES-CD.XLS 11/15/2001 Exhibit A Page 3 of 3 COMMUNITY DEVELOPMENT DEPARTMENT Service Charges Fee Estimated Annual Volume 2000 Fee 2001 Fee 2002 Fee PUBLICATIONS (Includes Sales Tax): Zoning Code 6 6 6 Platting Code 3 3 3 Sign Code 3 3 3 Comprehensive Plan 15 15 15 Zoning Map 11 11 11 City Map 3 3 3 Section Map 3 3 3 Planning Commission or Community Design Review Board: Minutes -Per Year Agenda Packet -Per Year Property Owner List 15 105 61 15 107 62 15 109 63 P:\Finance\Excel\Misc\FEES-CD.XLS 11/15/2001 Exhibit B ORDINANCE NO. PLANNING FEES Section 1.Section 36 -26 of the Zoning Code of the City of Maplewood is hereby amended as follows: Section 36 -26. Fees. The following nonrefundable application fees shall be required: ..Zone Change $756 Conditional Use Permit: R1 & R2 226 Other 803 Conditional Use Permit Revision: R1 and R2 45 Other 161 Variances: R1 and R2 148 Other 826 Vacations: R1 and R2 142 Other 552 Lot Divisions (Fee per lot created): R1 and R2 79 Other 294 Home Occupation Permit (initial permit) 161 (annual renewal) 53 Comprehensive Plan Amendment 1 Code Amendment 826 Planned Unit Development 1 Preliminary Plat 1 Preliminary Plat Revision or Time Extension 214 Final Plat 370 Time Extensions /Renewals 135 Section 2. Section 36 - 258 of the sign code is amended as follows: Section 36 - 258. Fees. (1) A sign erection permit fee (except for billboards) shall be $23. (2) The fee for erection of billboards shall be $89. (3) The annual license fee for billboards shall be $346. Section 3. This ordinance shall take effect on January 1, 2002. Passed by the Maplewood City Council on , 2001. Mayor Attest: Clerk Ayes- - N ayes -- AGENDA NO. C� TO: City Manager AGENDA REPORT FROM: Finance Director Action by 'Cou Date - Endorsed Modified ..... -- Rejected.�. RE: ORDINANCE TO INCREASE SEWER RATES (1ST READING) DATE: November 16, 2001 INTRODUCTION It is proposed that sewer rates be increased by 0.6% effective January 1, 2002 to provide the revenues anticipated in the 2002 Budget. BACKGROUND Sewer charge revenues needed for the 2002 Budget are $3,110,930 which is 0.6% higher than the 2001 projection. Most of the revenues from the sewer rates finance the Metropolitan Council sewage treatment charges to Maplewood that will be 66.8% of the operating expenses (excluding depreciation) for the Sanitary Sewer Fund in 2002. The sewage treatment charges for 2002 are anticipated to be $1,989,960 which is $2,860 and 0.1 % more than the 2001 budget. Other operating expenses (excluding depreciation), which account for 33.2% of the total, are anticipated to be $990,490 in 2002. This is an increase of $62,430 and 6.7% above the 2001 original budget. Most of the increase is for maintenance which is up $43,540. When sewer rates are calculated, working capital (current assets minus current liabilities) is analyzed. The target working capital amount is one -third of the operating expenses plus an amount sufficient to finance capital outlay over the next six years. One -fifth of any surplus balance is used for reducing the sewer rates and one -fifth of any deficit is used to increase sewer rates. PROPOSED RATE INCREASES In order to generate the needed sewer billing revenues for 2002, the following rate changes are needed: Present Proposed St. Paul Billing District: Rate per 100 cubic feet $1.62 $1.63 Minimum Charge (per quarter) 9.11 9.16 North St. Paul, Roseville, Little Canada and Woodbury Billing Districts: Rate per 1,000 gals. 2.17 2.18 Minimum Charge (per quarter) 9.11 9.16 It should be noted that the sewer rates for 2002 are Less than 1999 when they were $1.87 per 100 cubic feet in the St. Paul Billing District and $2.50 per 1,000 gallons in the other billing districts. RECOMMENDATION It is recommended that the attached ordinance, which provides for a revision of sewer rates, be approved for first reading. PARNANCEMMAGNISEW02A.DOC Attachment ORDINANCE AMENDING THE MAPLEWOOD CODE RELATING TO SEWER SERVICE CHARGES THE COUNCIL OF THE CITY OF MAPLEWOOD DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Chapter 28 -21 is hereby amended to read as follows: The following rates and charges are hereby established for all sanitary sewer services furnished by and in the City: (1) St. Paul Billing District: (a) The residential and non - residential rates shall be $1.63 per 100 cubic feet. (b) There shall be a minimum of $9.16 quarterly per sewer service connection. (2) North St. Paul, Roseville, Little Canada and Woodbury Billing Districts: (a) The residential and non - residential rates shall be $2.18 per 1,000 gallons. (b) There shall be a minimum of $9.16 quarterly per sewer service connection Section 2. This ordinance shall take effect and be in force beginning January 1, 2002. AGENDA NO. AGENDA REPORT Action by Council TO: City Manager Date Endorsed FROM: Finance Director - Modified Rejected RE: ORDINANCE TO INCREASE RECYCLING RATES (1 ST READING) DATE: November 16, 2001 INTRODUCTION It is proposed that the recycling service charge rates be increased by $0.15 per quarter effective January 1, 2002 to provide the revenues anticipated in the 2002 Budget. BACKGROUND Recycling charge revenues needed for the 2002 Budget are $255,670 which is 3.5% higher than the 2001 Budget. The following shows the Recycling Program Fund sources and uses of funds for the 2002 Budget compared to the 2001 Budget: Approximately $262,000 of the expenditures for 2002 will be for payments to the contractor that picks up items to be recycled. Most of the increase in recycling charges is needed to increase the ending fund balance by $6,980 to keep it at 10% of the budgeted expenditures. RECOMMENDATION It is recommended that the attached ordinance, which will increase the recycling service charge by $0.15 per quarter effective January 1, 2002, be approved for first reading. SAFINANCEMMMISMECYCL02MOC Attachment 2001 2002 % CHANGE ORIGINAL PROPOSED INCREASE OVER 2001 BUDGET BUDGET (DECREASE) BUDGET Sources of funds: Recycling charges $246,960 $255,670 $8,710 3.5% County grant 72,490 71,880 (610) -0.8% Investment interest 1 780 (340) -30.4% Total 320 328,330 7,760 2.4% Use of funds: Expenditures 311,810 312 780 0.3% Fund balance 8 15,740 6 79.7% Total 320,570 328 7,760 2.4% Approximately $262,000 of the expenditures for 2002 will be for payments to the contractor that picks up items to be recycled. Most of the increase in recycling charges is needed to increase the ending fund balance by $6,980 to keep it at 10% of the budgeted expenditures. RECOMMENDATION It is recommended that the attached ordinance, which will increase the recycling service charge by $0.15 per quarter effective January 1, 2002, be approved for first reading. SAFINANCEMMMISMECYCL02MOC Attachment ORDINANCE AMENDING THE MAPLEWOOD CODE RELATING TO RECYCLING SERVICE CHARGES THE COUNCIL OF THE CITY OF MAPLEWOOD DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Chapter 16 -58. Rates and charges is hereby amended to read as follows: The following rates and charges are hereby established for public education on solid waste reduction and to finance recycling costs: (1) St. Paul Billing District: (a) The residential rate shall be $4.65 per unit per quarter. (b) There shall be a 5% late payment charge added to all bills, excluding the balance forward, which are not paid within thirty (30) days of the billing date. (2) North St. Paul Billing District: (a) The residential rate shall be $1.55 per unit per month. (b) There shall be a 5% late payment charge added to all bills, excluding the balance forward, which are not paid within twenty (20) days of the billing date. Section 2. This ordinance shall take effect and be in force beginning January 1, 2002. AGENDA 118M MEMORANDUM Action by Council TO: City Manager er Date FROM: Ken Roberts, Associate Planner Endorsed SUBJECT: Conditional Use Permit Review - Menard's Modified LOCATION: 2280 Highway 61 North Rejected DATE: November 16, 2001 INTRODUCTION The conditional use permit (CUP) for Menard's at 2280 Highway 61 North is due for review. This CUP allowed Menard's to expand and remodel their existing store and outdoor storage and sales facility. Refer to the maps on pages 2 -4. BACKGROUND On October 25, 1999, the city council approved the following for this project: 1. A conditional use permit (CUP) revision for the building addition and site plan changes. The city code requires a CUP for this business since it is within 350 feet of a residential zoning district. 2. The architectural, site and landscape plans. (See the council minutes starting on page five.) On November 27, 2000, the city council reviewed the Conditional use permit for Menard's. The council decided to review the permit again in one year. On April 9, 2001, the city council approved revised plans for the building exterior and landscaping for Menard's store addition. (See the council minutes on page 10). DISCUSSION Menard's has completed all the conditions set .by the city for the building addition and exterior changes, except for the paving and striping of the parking area on the east side of the building. Staff has agreed to allow Menard's to wait until next spring to complete the paving and striping of the east parking lot, at Menard's request. Brian Hilderman of Menard's tried to complete the parking lot but the asphalt plants are now closing for the season. The city council should review this permit in one year to check on the conditions of approval and to ensure that the business is meeting all city standards and codes. RECOMMENDATION Review the conditional use permit (CUP) for Menard's at 2280 Highway 61 North again in one year. p:sec9lmenard Attachments: 1. Location Map 2. Property Line /Zoning Map 3. Site Plan 4. City Council Minutes dated October 25, 1999 5. City Council Minutes dated April 9 2001 Attachment 1 Q vi ' 3 4. �, �. GP' 1. SUMMIT CT. ' _'•�: f- 2. COUNTR'YVIEW CIR. 3. DULUTH CT. 6 • Z C'\ q 4. LYDIA ST. �n ' . _ B EAM AVE. 19 BEAM 2880 N • • • .•.•• . `^ Kp / V o INC 202 .. o �Lok� i v Gervii o U OC Loke , • KOHLMAN AVE MENEM i • S COUNTY ROAD C W 2640N , << T = , . R 1 PLAZA CIR 23 . I N 51 pP 1 i Q 2 ALVARAPO OR PALM �' CT, z 3 BE LLECREST OR .. Cv. ( ' 4 OEALMLLE DR r • CT. P to Z . 5 VER DR r N� — W 5 3 o CT. wi i '• . -I Z C N OR Co AVE. y CON AVE. R ' CT. DEM01 �' I / • .. • no �► , o o BROOKS C T �w Q C • t2 GERVAIS 2 4 0 0 N .'. �FC�F -- •' .. 00 . Lo ce; 1 . •. i.,•. V) ,/E. v VIKING DR. -��.. I W in I ' i 0 q RIE CT. - � ► �J a Q - • N a W ; 25 Y BtJItKE CT. 8� KE AV r.�.....t JGf AV E. zo ELDRIDGE AV Lk • I W Oeh BELMONT 14 . N i 0 LO M e AVE. W j j SKILLMAN AV. --,- -- - KENW OOD S8 LA. Ln "R NON . } ; , r W o er 26 ROSE wry O �6 AVE KELLWOOD AVE 0 0 o O a W SUMMER ; 0 CT. W � Z z ; PKw y. M BROOKS i SpX TO AVE. S GER VAIS } v GRAND'VIEW A cD VIKING Di LOCATION MAP 4 N �^ SHERREN AVE. qtr OP COPE t \ e►- "�� Keller J LARK � w �w � AVE A VE. Lake / � ° � CO. RD. �� v LAURIE RD. LELA RO. o o = SANDH URST Cr t� < Z JUNC N AVE. W o�� a � CL evRiCE ST AVE � m I BURKE AVE. o 0I �Q ° Mp ELDR L4k IDLE AVE. J �• 0 t; p,VE.. BELMONT AVE. W s COU RSE R GCL SKILL O I►V E. SKILL MAN AVE. KELP I M �� SN t o t t J , jM e s AN 1 AV. �,vE • � I � L 28 ►°�` (n n = Z] FROST �i o [ J W I w FE NTON AVE. VZ W ~ W z • Z I �' V W 4` c� DON z GOR FRISBIE A E U MER [AV E. — - .� `- LOCATION MAP 4 N Attachment 2 o° . 30 , I "ft to P f CIT 16 0 MINES' MEN � 4 - Ni -- ^ - - - - -� ___ .11 , o. g o• I L s'V r • . .I ljo I S 2223 41 is t5 4 � 3o jJ t o ROAD 6--- -, - Ila �� T 49,. c q. 0 c 1174 ' I -- - - - - PROPERTY LINE /ZONING MAP 3 Q N Attachment 3 SITE PLAN 4 4 N PR OPOS D A`ITS e.w s• sotwrx �'r ��,�� J FaMATIVIRE 0 •• J ��Q• © T+NC C rvtan !Ot ra0tA1EO ntit sad NNW K i =t11G fnRt \\ \ \\ \ \ \\ 3% C>OSTMG PAIIKN/G E1uSTM1G HEATED SALES AREA 94,219 SO. FT. El0STm 0041 STORAGE wARE110115E t1 2E.91 50. A. Sims \\ \ \ \ 443 PROPOSED ►ARKMC / E%ISTM G K LTIIE LOUNGE l �SvO F L PROP p NCATEO 5ALE5 AREA SO. rt. COST" tats �R i TOTAL ME SALES AREA 1)7,712 50. fT tattwa ftKt n two v tss,ws rtt 0,)fMR\ \ [LWAlt dour rat ` T GRAND TOTAL 166.62! 50. FT. 1 T CRISTa6 woo f oct t0 gto*m \ \ M OOR We 39 WIN PAM04 \ \ 1 ni tM • M.0 uvt 1 S[t R t \�� \ \\ \ ..r. \ . \� EXISTG COLD STORAGE wARENouSE (26.911 SO. FT.) IN 1 t I 0. A \ . ♦ \ \\ \ \ \ \\ 1 - - -1 / • • '' \`\ `\ \ \ \\ #MOK+![IRlMTC1'thQ�1SE7Ult0 i0 i�' ---- ----- -- I T N � - • ��VJ4C� 1 1 . �iO�tt�ti •- B OO *�9�Dfpt+� *�• • �Dt:D��� - -- wr w�e. --_ -- 1 1 instal Tfttt � • - � 1 r a • �' ©�• - - - v r arir - + r �.n+�ai parr av Wr r s y��v trttTM6 tMtttftlT; •' , •, • �. T6 R WO10MR6 Q:. nsttMl tats MM tcTes to R SITE PLAN 4 4 N MAPLEWOOD CITY COUNCIL ATTACHMENT 4 7:00 P.M., Monday, October 25,1999 Council Chambers, Municipal Building Meeting No. 99 -24 H. PUBLIC HEARINGS: 1. 7:00 P.M. Menard's Conditional Use Permit Review (2280 Maplewood Drive) a. Mayor Rossbach convened the meeting for a public hearing. b. Manager McGuire introduced the staff report. c. Community Development Director Coleman presented the specifics of the report. d. Mayor Rossbach opened the public hearing, calling for proponents of opponents. The following person(s) were heard: Gary Colby, Menard' s Deb Forbes, 1071 County Road B Peter Botick, 1115 County Road B George Velento, 1081 County Road B Gary Colby, 2nd appearance e. Mayor Rossbach closed the public hearing. Councilmember Carlson moved/introduced the following Resolution approving a conditional use permit revision for a 33,769- square -foot addition at 2280 Maplewood Drive and moved its adoption: 99 -10 -100 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Menard's, Inc, is proposing changes to a conditional use permit to build a 33,769- square -foot addition on the north side of the building at 2280 Maplewood Drive. The legal description is: SUB TO ESMTS; PART OF FOL TRACTS SELY OF HWYS 36 & 61; EX S 100 FT PART OF SW 1/4 N OF CO RD B & PART OF SE 1/4 W OF CLIFTON ADD S OF L 107 FT N OF S L OF BLK 15 OF SD ADD EXTENDED & N OF HEINEMANS BELLEVIEW .& IN CLIFTON ADD, EX E 240 FT; BLKS 15 & 16 & EX E 255 FT BLK 10 & ALSO W 120 FT OF E 255 FT OF N 30 FT OF BLK 10 WHEREAS, the history of this conditional use permit is as follows: 1. On June 21, 1999, the planning commission recommended that the city council approve this permit. 5 2. On July 12, 1999, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. 3. On October 25, 1999, the city council held another public hearing regarding this proposal because several neighbors were missed in the mailing of notifications for the July 12, 1999 public hearing. The city staff published a notice in the paper and sent notices to all of the surrounding property owners. The council gave everyone at the .hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformit y with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. Adherence to the site plan date- stamped May 5, 1999. The director of community development may approve minor changes. 10 -25 -99 0 2. Compliance with the following screening -fence requirements: a. The property owner shall continue to have and keep, in a maintained condition, wooden screening - fences as follows: (1) The eight- foot -tall screening fence west of 1071 County Road B and running east -west behind 1071., 1081 and part of 1101 County Road B shall remain. The applicant shall repair or repair latch hardware and reenforce all gate bracing to square the gates to hang straight. (2) All other screening fences that abut the residential lots shall be 14 feet tall. This means that all existing 10- foot -tall screening fence shall be replaced with new 14- foot -tall sections.. (3) All screening fences shall be constructed of vertical boards of the same dimension, color and material. (4) All screening fences shall be continually maintained and repaired as needed. b. No material on the storage racks, adjacent to the fence behind 1101 and 1115 County Road B, shall extend above the 14 -foot -tall fence. C. No more than 2 %2 feet of the 17 Y2- foot -tall interior storage racks shall be visible from the homes to the south that are at street level along County Road B. This excludes those houses that sit higher on a hill. d. Menard's shall be responsible for the safety of the neighbors in regard to the materials stored over the height of the fence. 3. Hours of operation in the storage yard shall be limited to 7:00 a.m. to 10:00 p.m. 4. An exterior public address system shall not be allowed. 5. All lighting in the storage yard that is not needed for site security shall be turned off after business hours. 6. The city council shall review this permit in one year if the proposed retail -space addition has not begun. 7. Plowed snow shall be stored away from the southern and eastern property lines to avoid runoff p roblems on residential property. 8. Menard's shall store all their materials within the fenced storage area. 9. Sanitation facilities shall be provided by Menard's for the employees. 10. The proposed building addition and site work must be substantially started within one Y ear of council approval or the permit shall become null and void. The council may extend this deadline for one y ear. 11. This permit terminates the approval for the temporary, seasonal greenhouse. 10 -25 -99 7 12. The perimeter of the building must be kept accessible for fire emergencies. The applicant shall arrange with the fire marshal for access through the gate behind the building in the case of emergencies. The Maplewood City Council approved - this resolution on October 25, 1999. Seconded by Councilmember Koppen Ayes - all Councilmember Carlson moved to approve the plans date - stamped May 5, 1999, and the parking -lot curbing addendum date - stamped May 14, 19 or the - square- oot a pion to enar s, 22 80 Maplewood rive. Approval is su sect to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall: a. Submit grading, drainage, utility and erosion control plans to the city engineer for approval. b. Revise the building elevations for staff approval to extend the front (westerly) elevation of the proposed addition two feet to the west of the existing wall. The applicant shall use brick - imprinted, precast concrete panels, as proposed, on all sides of the proposed addition. The color shall be complementary to- the brick color of the existing building. The applicant shall also revise the C. Revise the site and landscape plans for staff approval as follows: (1) Provide enough handicap - accessible parking spaces to comply with ADA (Americans with Disabilities Act) requirements. (2) Increase the tree sizes to six- feet -tall for the spruce trees and 2' /i inches in caliper for the deciduous trees. (3) Delete the curb cut labeled as "existing access" leading into the proposed 149 -car parking lot. Parking stripes shall be added in the area of this curb cut. d. Submit a site - lighting plan for staff approval for the new parking lot. The light source, including the lens covering the bulb, shall be concealed so not to cause any nuisance to drivers or neighbors. 3. The applicant shall complete the following before occupying the building: a. Close the existing curb cut north of the building with continuous concrete curbing, remove the asphalt and landscape according to the approved plan. The proposed access driveway and curb cut shall meet all requirements of the city engineer. b. Menard's shall provide a gate and clear access to the sanitary sewer manhole on the site as part of this request. C. Provide continuous concrete curb and gutter all around the new parking lot west of the outside - storage yard. The applicant shall also provide the curbed medians as shown on the addendum and repave this entire area. d. Paint new rooftop mechanical equipment to match the building color if the units are visible. (code requirement) 10 -g5 -99 e. The trash - dumpster screening requirement is waived unless the dumpsters would be visible to the public. In which case, an enclosure shall be provided using the same materials and color as the building. f. An in ground lawn - irrigation system shall not be required for the landscaped area in the southwest corner of the site. The applicant shall install an in- ground lawn irrigation system for the landscaped area north of the building. g. Provide site - security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so not to cause any nuisance to drivers or neighbors. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200 percent of the cost of the unfinished work. ' Any unfinished landscaping shall be completed by June 1 if the building, is occupied in the fall or winter or within six weeks if the building is occupied in the spring or summer. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 6. Signs are not part of this approval. Staff will review sign permit requests. Seconded by Councilmember Koppen Ayes - all 10 -25 -99 ' 9 Attachment 5 MINUTES MAPLEWOOD CITY COUNCIL 7 :00 P.M., Monday, April 2001 Council Chambers, Municipal Building Meeting No. 01 -08 2. Menards Building Exterior Revision Approval (2280 Maplewood Drive) a. City Manager Fursman introduced the staff report. b. Community Development Director Coleman presented the specifics of the report. c. Boardmember Matt Ledvina presented the Community Design Review Board report. d. The following persons addressed the council: Gary Colby Menard's, 4777 Menard Drive, Eau Claire, Wisconsin Will Rossbach, City of Maplewood Planning Commissioner Kathleen Juenemann, 721 Mt. Vernon Avenue East, Maplewood k F ro r" Q WA 11 ej t Ur a r --� W044 F 1 10-7 ir tisit im mans OWN I 1 I • 1. Painting all flashing and building fascias hunter green. 2. Painting or staining a horizontal accent stripe on the west, north and east sides of the addition. This stripe shall be hunter green to match the fascia and flashing. The width of this stripe shall be at least three feet high. This stripe shall be placed under the " Menard's" sign on the north side of the building. 3. Installing all landscaping on the site by the time of the occupancy of the addition or the applicant shall provide escrow as required previously by the city council. 4. Installing the two- tiered retaining wall planters with a brown -tone color as a contrast to the building color and a rock -face front that totals a height of five feet. 5. Compliance with the October 25, 1999, city council conditions except as stated above. Seconded by Mayor Cardinal Ayes - Mayor Cardinal, Councilmembers Collins, Koppen, Wasiluk Nays - Councilmember Allenspach 10 AGENDA rr&4 PTO ft G- AGENDA REPORT Action by Council Date To. City Manager Richard Fursman Y g � /'� Endorsed From: Chief of Police Donald Winger Modified mom Subject: 2001 D.A. R. E e Bike -A -Thou Rejected Date: November 13, 2001 The Maplewood Police Department has received a $3,500 check from the North St. Paul- Maplewood - Oakdale Rota ry for the 2001 D.A. R. E. Bike -A -Thon. Background For several years, North St. Paul, Maplewood and Oakdale Police Department D.A. R. E. officers, in conjunction with the North St. Paul- Maplewood - Oakdale Rotary, have held a D.A. R. E. Bike -A -Thon to raise money for their D.A. R. E. programs. Only Maplewood and North St. Paul participated in the 2001 Bike -A -Thon and p , Maplewood's share of the event's proceeds was $3,500. Recommendation It is recommended that the Maplewood Police Department be allowed to accept the p p $3,500 check from the Rotary and that the necessary budget adjustments be made so the money may be used to offset expenses of the D.A. R. E. program. It is also recommended that the D.A. R. E. officers and Rotary be commended for their work on this worthwhile project. Action Rec�ui red Submit to the City Council for review and approval. DSW: js AGENDA NO.L+t 7 Action by .Co uncil Date AGENDA REPORT Endorsed Modified Rejected TO: City Manager FROM: Finance Director �i.�� RE: TRANSFER TO CLOSE FUND FOR GERVAIS, AVENUE PROJECT DATE: November 19,2001 The Gervais Avenue - Kennard to Barclay Project (96 -02) has been completed and the state aid money has been received. Expenditures for this project were under the budget and there is a surplus of $1,402.48 in the fund for this project. It is recommended that the Council close this project, approve a transfer of the surplus balance to the Street Construction State Aid Fund and authorize the appropriate budget changes. PARNANCEMORMAGN\CLOS9602.DOC AGENDA NO. a4?) Action by Council Date Endorsed AGENDA REPORT Modified Rejected 1 TO: City Manager FROM: Finance Director RE: TRANSFER TO CLOSE FUND FOR TAX INCREMENT ECONOMIC DEVELOPMENT DISTRICT 1-4 DATE: November 16, 2001 On August 13, 2001 the City Council approved the decertification of Tax Increment Economic Development District 1 -4 and established Tax Increment Economic Development District 1 -5. Both of these districts are for Schroeder Milk Company. District 1 -4 was decertified because the Schroeder Milk Company project was delayed. District 1 -5 was created to maximize the tax increments revenues for Schroeder Milk Company. The fund for District 1 -4 needs to be closed. It is recommended that the deficit of $657.49 in the fund be eliminated by a transfer from the General Fund and that the appropriate budget changes be authorized. P \agn \SCHMILK.doc AGENDA NO. u by COMB Date Endorsed AGENDA REPORT Modified Rejected J TO: City Manager FROM: Finance Director RE: REVISION OF INVESTMENT POLICIES DATE: November 16,2001 PROPOSAL It is proposed that some minor changes be made in city investment policies to make them more concise and to eliminate some outdated provisions. BACKGROUND Attached are the following: investment policies dated 12- 13 -99, proposed investment policies dated 11 -26 -01 and state law that covers city investments. The proposed policies reflect the deletion of Section V and VII that are in the present policies. It is proposed that Part A and B of Section V concerning certificates of deposit and bankers acceptances be deleted because these types of investment hasve not been purchased for many years and there are no plans to purchase them in the future. Part C of Section V concerning commercial paper should be deleted because line 1 is a duplicate of state law, line 2 contradicts Section IV and line 3 is "common sense ". It is proposed that Section VII be deleted because most of it duplicates Section II. RECOMMENDATION It is recommended that the attached investment polices dated 11 -26 -01 be adopted. C \agn \investpolicies INVESTMENT POLICIES FOR THE CITY OF MAPLEWOOD December 13, 1999 I. SCOPE These investment policies apply to all financial assets held by the City of Maplewood. II. INVESTMENT OBJECTIVES A. The following objectives will be applied in the investment of the city's funds: 1. The primary objective is the preservation of capital and the protection of investment principal. 2. The City will strive to maximize the return on the investment portfolio and to preserve the purchasing power but will avoid assuming unreasonable investment risk. 3. The investment portfolio should allow the City to meet cash flow requirements for operations. 4. The City will employ mechanisms to control risks and diversify its investments in regard to the type, as well as the individual financial institution. III. LEGAL ASPECTS The City of Maplewood will invest only in securities which are permissible under Minnesota law (see attached). IV. CRITERIA FOR SELECTION OF FINANCIAL INTERMEDIARIES The City of Maplewood will conduct its investment transactions with (1) financial institutions located in the State of Minnesota that are designated as depositories by the City Council, (2) security dealers who are on the Federal Reserve Bank's list of primary dealers, and (3) security dealers that are subsidiaries of financial institutions that are designated as depositories by the City Council. P: \RNANCEWRTERMUNV EST. PRO INVESTMENT POLICIES City of Maplewood December 13, 1999 V. SPECIAL REQUIREMENTS FOR CERTAIN INVESTMENTS A. Certificates of Deposits Page 2 of 3 1. At the time of purchase, no more than 10 percent of the investment portfolio shall be invested in certificates of deposit at any one financial institution. 2. Certificates of deposit shall not exceed the amount of F. D .I. C . insurance covering such deposit unless collateral or a bond is furnished as additional security. The total amount of collateral computed at its market value shall be at least ten percent more than the amount on deposit plus accrued interest at the close of the business day. 3. The collateral so deposited shall be assigned to the City of Maplewood from the depository. B. Bankers Acceptances 1. Bankers acceptances shall be restricted to those of United States banks eligible for purchase by the Federal Reserve System. 2. Bankers acceptances shall only be purchased when the yield is higher than that of United States Treasury. Obligations or Federal Agency Issues. C. Commercial Paper 1. Commercial paper shall be restricted to issues that have a rating of P -1 by Moody's and A -1 by Standard and Poors and mature in 270 days or less. 2. Commercial paper shall be purchased only from dealers who report to the Federal Reserve Bank of New York or from qualifying banks. 3. Commercial paper shall only be purchased when the yield is higher than that of U. S. Treasury Obligations or Federal Agency issues. P:\FINANCE\W TERWINVEST.PRO INVESTMENT POLICIES Page 3 of 3 City of Maplewood December 13, 1999 VI. MANAGEMENT FEE The General Fund shall be allocated a management fee of 0.6 % per annum which is based on the rate paid by the City to an outside investment firm for the same investment services performed. This fee will be based on total investments owned plus accrued interest on the last day of each month. It will be allocated among the funds based on their proportionate share of investment interest earned. VII. ADMINISTRATIVE PROCESS The City of Maplewood's investment program should have four basic ingredients: legality, safety, liquidity, and yield. Cash management is also an essential ingredient to a good investment program. The Finance Department has the responsibility to establish procedures for effective cash management. These procedures will be maintained by the Finance Director and reviewed, at a minimum, on an annual basis to determine applicability. P: \FINANCE \WP \PERMVNVEST. PRO INVESTMENT POLICIES FOR THE CITY OF MAPLEWOOD November 26, 2001 I. SCOPE These investment policies apply to all financial assets held by the City of Maplewood. Ii. INVESTMENT OBJECTIVES A. The following objectives will be applied in the investment of the City's funds: 1. The primary objective is the preservation of capital and the protection of investment principal. 2. The City will strive to maximize the return on the investment portfolio and to preserve the purchasing power but will avoid assuming unreasonable investment risk. 3. The investment portfolio should allow the City to meet cash flow requirements for operations. 4. The City will employ mechanisms to control risks and diversify its investments in regard to the type, as well as the individual financial institution. III. LEGAL ASPECTS The City of Maplewood will invest only in securities that are permissible under Minnesota law (see attached). IV. CRITERIA FOR SELECTION OF FINANCIAL INTERMEDIARIES The City of Maplewood will conduct its investment transactions with (1) financial institutions located in the State of Minnesota that are designated as depositories by the City Council, (2) security dealers who are on the Federal Reserve Bank's list of primary dealers, and (3) security dealers that are subsidiaries of financial institutions that are designated as depositories by the City Council. V. MANAGEMENT FEE The General Fund shall be allocated a management fee of 0.6 % per annum. This fee will be based on total investments owned plus accrued interest on the last day of each month. It will be allocated among the funds based on their proportionate share of investment interest earned. P:\ FINANCE\ WORD\PERM\INVESTMENTPOLICIES.DOC Minnesota Statutes 2001, 118A.04 Minnesota Statutes 2001, Table of Chapters Table of contents for Chapter 118A 118A.04 Investments. http://www.revisor.leg.state.nm.us/stats/I 18A/04.html Subdivision 1. Any public funds, not presently needed for other purposes or restricted for other purposes, may be invested in the manner and subject to the conditions provided for in this section. Subd. 2. United States securities. Public funds may be invested in governmental bonds, notes, bills, mortgages (excluding high -risk mortgage- backed securities), and other securities, which are direct obligations or are guaranteed or insured issues of the United States, its agencies, its instrumentalities, or organizations created by an act of Congress. Subd. 3. State and local securities. Funds may be invested in the following: (1) any security which is a general obligation of any state or local government with taxing powers which is rated "A" or better by a national bond rating service; (2) any security which is a revenue obligation of any state or local government with taxing powers which is rated "AA" or better by a national bond rating service; and (3) a general obligation of the Minnesota housing finance agency which is a moral obligation of the state of Minnesota and is rated "A" or better by a national bond rating agency. Subd. 4. Commercial papers. Funds may be invested in commercial paper issued by United States corporations or their Canadian subsidiaries that is rated in the highest quality category by at least two nationally recognized rating agencies and matures in 270 days or less. Subd. 5. Time deposits. Funds may be invested in time deposits that are fully insured by the Federal Deposit Insurance Corporation or bankers acceptances of United States banks. Subd. 6. High -risk mortgage- backed securities. For the purposes of this section and section 118A.05 "high -risk mortgage- backed securities" are: (a) interest -only or principal -only mortgage- backed securities; and (b) any mortgage derivative security that: 1 of 3 11/16/2001 1:42 PM Minnesota Statutes 2001, 118A.04 http: / /www.revisor.leg.state.mn.us /stats /118A/04.html (1) has an expected average life greater than ten years; (2) has an expected average life that: (i) will extend by more than four years as the result of an immediate and sustained parallel shift in the yield curve of plus 300 basis points; or (ii) will shorten by more than six years as the result of an immediate and sustained parallel shift in the yield curve of minus 300 basis points; or (3) will have an estimated change in price of more than 17 percent as the result of an immediate and sustained parallel shift in the yield curve of plus or minus 300 basis points. Subd. 7. Temporary general obligation bonds. Funds may be invested in general obligation temporary bonds of the same governmental entity issued under section 429.091 subdivision 7, 469.178 subdivision 5, or 475.61 subdivision 6. Subd. 8. Debt service funds. Funds held in a debt service fund may be used to purchase any obligation, whether general or special, of an issue which is payable from the fund, at such price, which may include a premium, as shall be agreed to by the holder, or may be used to redeem any obligation of such an issue prior to maturity in accordance with its terms. The securities representing any such investment may be sold by the governmental entity at any time, but the money so received remains part of the fund until used for the purpose for which the fund was created. Any obligation held in a debt service fund from which it is payable may be canceled at any time unless otherwise provided in a resolution or other instrument securing obligations payable from the fund. Subd. 9. Broker; statement and receipt. (a) For the purpose of this section and section 118A.05 the term "broker" means a broker - dealer, broker, or agent of a government entity, who transfers, purchases, sells, or obtains securities for, or on behalf of, a government entity. (b) Prior to completing an initial transaction with a broker, a government entity shall provide annually to the broker a written statement of investment restrictions which shall include a provision that all future investments are to be made in accordance with Minnesota Statutes governing the investment of public funds. (c) A broker must acknowledge annually receipt of the statement of investment restrictions in writing and agree to handle the government entity's account in accordance with these restrictions. A government entity may not enter into a transaction with a broker until the broker has provided this written agreement to the government entity. 2 of 3 11/16/2001 1:42 PM Minnesota Statutes 2001, 118A.04 http: / /www.revisor.leg.state.nm.us /stats /118A/04.html (d) The state auditor shall prepare uniform notification forms which shall be used by the government entities and the brokers to meet the requirements of this subdivision. HIST: 1996 c 399 art 1 s 5 Copyright 2001 by the office of Revisor of Statutes, State of Minnesota. 3 of 3 11/16/2001 1:42 PM Minnesota Statutes 2001, 118A.05 Minnesota Statutes 2001, Table of Chapters Table of contents for Chapter 118A 118A.05 Contracts and agreements. http: / /www. revisor. leg .state.mn.us /stats /118A/05.html Subdivision 1. In addition to other authority granted in sections 118A.01 to 118A.06 government entities may enter into contracts and agreements as follows. Subd. 2. Repurchase agreements. Repurchase agreements consisting of collateral allowable in section 118A.04 and reverse repurchase agreements may be entered into with any of the following entities: (1) a financial institution qualified as a "depository" of public funds of the government entity; (2) any other financial institution which is a member of the Federal Reserve System and whose combined capital and surplus equals or exceeds $10,000,000; (3) a primary reporting dealer in United States government securities to the Federal Reserve Bank of New York; or (4) a securities broker - dealer licensed pursuant to chapter 80A, or an affiliate of it, regulated by the securities and exchange commission and maintaining a combined capital and surplus of $40,000,000 or more, exclusive of subordinated debt. Reverse agreements may only be entered into for a period of 90 days or less and only to meet short -term cash flow needs. In no event may reverse repurchase agreements be entered into for the purpose of generating cash for investments, except as stated in subdivision 3. Subd. 3. Securities lending agreements. Securities lending agreements, including custody agreements, may be entered into with a financial institution meeting the qualifications of subdivision 2, clause (1) or (2), and having its principal executive office in Minnesota. Securities lending transactions may be entered into with entities meeting the qualifications of subdivision 2 and the collateral for such transactions shall be restricted to the securities described in this section and section 118A.04. Subd. 4. Minnesota joint powers investment trust. Government entities may enter into agreements or contracts for: (1) shares of a Minnesota joint powers investment trust whose investments are restricted to securities described in this section and section 118A.04; 1 of 2, 11/16/2001 1:43 PM Minnesota Statutes 2001, 118A.05 http: / / www. revisor. leg.state.nm.us /stats /118A/05.html (2) units of a short -term investment fund established and administered pursuant to regulation 9 of the Office of the Comptroller of the Currency, in which investments are restricted to securities described in this section and section 118A.04; (3) shares of an investment company which is registered under the Federal Investment Company Act of 1940 and which holds itself out as a money market fund meeting the conditions of rule 2a -7 of the Securities and Exchange Commission and is rated in one of the two highest rating categories for money market funds by at least one nationally recognized statistical rating organization; or (4) shares of an investment company which is registered under the Federal Investment Company Act of 1940, and whose shares are registered under the Federal Securities Act of 1933, as long as the investment company's fund receives the highest cred.it'rating and is rated in one of the two highest risk rating categories by at least one nationally recognized statistical rating organization and is invested in financial instruments with a final maturity no longer than 13 months. Subd. 5. Guaranteed investment contracts. Agreements or contracts for guaranteed investment contracts may be entered into if they are issued or guaranteed by United States commercial banks, domestic branches of foreign banks, United States insurance companies, or their Canadian subsidiaries. The credit quality of the issuer's or guarantor's short- and long -term unsecured debt must be rated in one of the two highest categories by a nationally recognized rating agency. Should the issuer's or guarantor's credit quality be downgraded below "A ", the government entity must have withdrawal rights. HIST: 1996 c 399 art 1 s 6; 1997 c 219 s 1; 2000 c 493 s 1 Copyright 2001 by the Office of Revisor of Statutes, State of Minnesota. 2 of 2 11/16/2001 1:43 PM AGENDA MM NO 10)1;Iu• W 1 /71011061 TO: FROM: DATE: SUBJECT: Richard Fursman, City Manager Part Fry, Business Licensing Clerk e November 20, 2001 Action by Council Date Endorsed Modified Rejected BENEFIT DANCE & SILENT AUCTION FOR DAVID SELBITSCHKA - Fee Waiver David Selbitschka is a 21 year veteran of the Maplewood Fire Department who has been battling cancer for the last two years. The Maplewood and Oakdale Fire Departments, along with Impressions, Inc., are hosting a benefit for Dave. The benefit will be on December 15, 2001 at the Maplewood Fire Station located at 1177 Century Avenue. The benefit will consist of a dance, where they will be serving strong beer, from 7:00 p.m. until 11:00 p.m., and a silent auction from 7:00 p.m. until 9:00 p.m. The council is being asked to waive the strong beer permit fee for this event. All proceeds will be going to Dave Selbitschka. W AGENDA, ITEM NOamwo- I MEMORANDUM Action by Council Date TO: City Manager . MOW FRAM: Ken Associate Planner indorsed Roberts, _ Modified SUBJECT; Tax-Exempt Revenue Financing Lutheran Social Se c L55 LOCATION. 785 Larpenteur Avenue DATE: November 19, 2001 INTRODUCTION Lutheran Social Services (LSS) is requesting that the city council give host approval for up to $3.7 million in tax - exempt revenue note financing. They would use this financing to refinance taxable bank notes to tax-exempt notes for property and motor vehicles that they own. LSS has a residential facility for persons with developmental and physical disabilities at 785 Larpenteur Avenue. (See the location map on page 2 and the memo from John Utley on page 3.) LSS is requesting that the city approve this financing so the bond interest will be tax- exempt. The state and federal governments require local government approval of tax - exempt financing. DISCUSSION This request should meet the city's requirements for tax-exempt financing.' The City of Brainerd will issue the revenue bonds and Maplewood will not be liable for this financing. RECOMMENDATION Approve the attached tax - exempt financing resolution starting on page 4. This resolution is for Maplewood giving host approval for up to $3.7 million in tax - exempt revenue financing for Lutheran Social Services (LSS) at 785 Larpenteur Avenue. This approval is subject to LSS meeting the city`s tax - exempt financing requirements. p /misc /Iss.fin. Attachments: 1. Location Map 2. Memo dated November 14, 2001 from John Utley 3. Host Approval Financing Resolution ATTACHMENT LOCATION MAP 4 N ATTACHMENT 2 KX CHARTERED 470 Pillsbury Center 200 South Sixth Street Minneapolis MN 55402 (612) 337 -9300 telephone (612) 337 -9310 fax . hup://www.kennedy-graven.com TO: City Administrators and City Attorneys FROM: John Utley, Kennedy & Graven RE: Lutheran Social Services Tax- Exempt Financing Project DATE: November 14, 2001 As we have indicated in previous correspondence, Lutheran Social Services of Minnesota ( "LSS ") is proposing to obtain tax - exempt financing in the form of bonds issued by the City of Brainerd, Minnesota to purchase real property and motor vehicles to be located at certain of its facilities in various municipalities of the State of Minnesota. LSS, in seeking tax- exempt financing for these purchases, will realize substantial savings in its cost for capital. These savings will allow LSS to improve its facilities, replace vehicles sooner and attract and maintain quality staff members. Some of the items of real and/or personal property purchased through this bond issue will be distributed to the LSS facility in your city.. Pursuant to Minnesota Statutes, Section 469.155, subdivision 9, the City of Brainerd may issue such obligations only upon the approval of the respective city councils of the cities in which such properties are located. To that end, attached for your review, please find a form of resolution to be considered by the city council of your city approving the issuance of the such obligations by the City of Brainerd. The resolution is to be considered by the city council following the public hearing for which publication has been arranged. Please review the resol p you as soon as possible and let me know if have any questions or comments. Feel free to adapt the resolution to a format required by your city. Thank you for your assistance in this matter. 3 ATTACHMENT 3 RESOLUTION NO, APPROVING. AND AUTHORIZING THE ISSUANCE OF REVENUE NOTES BY THE CITY OF BRAINERD, MINNESOTA UNDER MINNESOTA STATUTES, SECTIONS 469.152 THROUGH 469.165, AS AMENDED, TO FINANCE PROPERTY FOR THE BENEFIT OF LUTHERAN SOCIAL SERVICE OF MINNESOTA WHEREAS, under the Minnesota Municipal Industrial Development Act, Minnesota Statutes, Sections 469.152- 469.165, as amended (the "Act "), each municipality and redevelopment agency of the State of Minnesota (as defined in the Act), including the City of Brainerd, Minnesota (the "City of Brainerd "), is authorized to issue revenue obligations to finance capital equipment and improvements to land and buildings for the benefit of a revenue producing enterprise to be owned by a contracting party (as defined in the Act); and WHEREAS, under Section 469.155, subdivision 9, of the Act, the City of Brainerd is authorized to enter into and perform contracts and agreements with other municipalities as the governing bodies of the city and as the other municipalities may deem proper and feasible for or concerning the financing of a project under the Act, including an agreement whereby one municipality issues its revenue obligations in behalf of one or more other municipalities; and WIHEREAS, the City of Brainerd, has proposed to issue one or more revenue notes (the "Notes ")and loan the proceeds derived from the sale of the Notes to Lutheran Social Service of Minnesota, a nonprofit organization (the "Borrower"), to finance the acquisition of motor vehicles and the acquisition and construction of improvements to existing buildings (the "Project "), to be located at the existing facilities of the Borrower in numerous municipalities in the State of Minnesota; and W]IEREAS, a portion of the Project will be located in the City of Maplewood (the "City ") and at the existing facilities of the Borrower throughout the State of Minnesota; NOW, THEREFORE, BE IT RESOLVED THAT: 1. The portion of the Project to be located in the City (as described in the Notice of Public Hearing published prior to the date of consideration of this resolution) is hereby approved by the City and the issuance of the Notes by the City of Brainerd for such purpose (in the amount described in the Notice of Public Hearing) and in an aggregate principal not to exceed $3,700,000 is hereby approved. 2. Obligations will be issued by the City of Brainerd to finance the Project and the Notes to be issued by the City of Brainerd to finance the Project shall not constitute a charge, lien, or encumbrance, legal or equitable, upon any property of any other city; and the Notes, when, as, and if issued, shall recite in substance that the Notes, including the interest thereon, are 4 payable solely from the revenues received from the Project and the property pledged to the payment thereof; and the Notes shall not constitute an obligation of any other city and shall not be secured by any taxing power of any other city. 3. The Borrower shall pay any and all costs incurred by the cities where the Borrower facilities are located in connection with the portion of the Project located in those cities, whether or not the Project is approved, the Notes are issued, or the Project is carried to completion. Adopted by the City Council of the. City of Maplewood, Minnesota, this 26th day of November, 2001. 5 AGENDA ITEM NO! I �- J MEMORANDUM Action by Council TO: FROM: SUBJECT: LOCATION: DATE: City Manager . Date y g Thomas Ekstrand, Assistant Community Development Director Endorsed Conditional Use Permit and Curbing Waiver — Rose - Rice V j Le4c U eteS.V1 L V g � " 1908 Rice Street November 19, 2001 INTRODUCTION Request and Project Description Brad Beatty, of Rose -Rice Auto Sales, 1908 Rice Street, is requesting approval of a conditional use permit (CUP) and a curbing waiver for his recent parking lot expansion. Since the applicant purchased this property, he has also resided the two buildings on the property with cedar siding, added a pitched roof to the northerly building and cleaned up the site. (See the information on pages 7 -10.) This project requires the following approvals: 1. A CUP. The city code requires a CUP for used car sales. The previous owner did not have this permit. The used -car lot was grandfathered in. The applicant also needs a CUP for the expansion of a nonconforming use. The applicant's current hard - surface parking lot is paved to the Roselawn Avenue right -of -way line. The applicant proposes to maintain this zero setback with the expanded parking lot. 2. A curbing waiver since the code requires continuous concrete curbing around the new parking lot. Mr. Beatty did not have the new parking lot curbed. Mr. Beatty is also requesting approval to reinstall a section of chain link fencing and to build a 10- by 12 -foot storage shed on the east parking lot. The fence would run north to south behind his two buildings and would enclose the easterly parking lot. The shed would have a vertical- grooved plywood exterior. It would be used for storing items like a lawn mower, hoses and shovels. Refer to the site plan on page 9 and the shed picture on page 11. BACKGROUND February 12, 2001: The city council denied the applicant's previous request for a five -foot side yard setback variance for the new parking lot. The parking lot is presently paved to the side lot line. The council also denied the CUP but stated in their motion that they wanted to see a revised site plan that a handicap- parking plan, a plan for a trash enclosure and a detailed drainage plan. DISCUSSION Addressing the Council's Issues — Handicap Parking, Trash Storage and Drainage Plan Parkin Mr. Beatty striped his parking lot except for the new pavement east of the buildings. He also has provided two handicap - accessible stalls. These are between the garage and the office. Refer to the site plan on page 9. The applicant should stripe the easterly parking lot to define where cars should be parked. Striping is necessary to keep cars parked in an orderly fashion. Presently, Mr. Beatty has some cars parked in drive aisles. One of the biggest concerns with used car lots is the problem of unsightliness when there are too many vehicles on the site for orderly parking. Trash Storage The applicant removed the large dumpster since he no longer needs a large refuse container. He now keeps two small residential -size trash barrels in the garage and brings them out on trash day for removal. Drainage Plan Mr. Beatty submitted a drainage plan prepared by the same civil engineer working for Lee Rossow of Comfort Bus, the owner of the adjacent property. Mr. Rossow's drainage plan incorporates Rose- Rice's drainage needs on a preliminary basis. Mr. Beatty needs to work out final details of this plan with Mr. Rossow. Since Rose- Rice's runoff is proposed to be picked up on the Comfort Bus site, Mr. Beatty should obtain a cross easement for drainage from Mr. Rossow. He should also provide the city with a copy of this documentation. Curbing Waiver Code states that the city may waive the curbing requirement, if elimination of the curbs to allow sheet drainage over the ground, would improve storm water quality. According to the code, it is up to the city engineer to make this determination. The planning commission felt that this should be addressed by the city engineer to see if there are such benefits. . The city engineer cannot make a final determination until there is a final agreement between Mr. Beatty and Mr. Rossow, in case the plan gets revised. The city council should require, as a condition of this permit, that the city engineer make a determination if curbing can or should be eliminated based on the requirements of the city code. Conditional Use Permit Staff does not find a problem with the proposed CUP to sell used cars. Other than the setback, drainage and curbing issues, the applicant has improved this corner by refurbishing the buildings and eliminating an eyesore. Staff also feels this CUP should include the expansion of the parking lot which maintains the zero setback from the Roselawn Avenue right -of -way. Maintaining this setback would look less out of place than jogging it in 15 feet as the code would require for a new parking lot. 2 Fence and Shed Staff sees no problem with the proposed fence and shed. This fence section was in place prior to the applicant purchasing the property. Mr. Beatty removed it, but now sees a need to reinstall it for security. The shed would benefit the applicant and the site by providing space to contain items that may otherwise be kept outside or in the crowded repair garage. As an option to the shed, Mr. Beatty asked if it would be possible to build a larger garage in the future if the shed turns out to be too small for his storage needs. A storage garage would be located in the fenced, easterly parking lot. Staff does not see a problem with this but recommends that it have an exterior to match the existing cedar -sided buildings. COMMITTEE ACTIONS January 17, 2001: The planning commission recommended approval of the CUP and approval of the parking lot setback encroachment into the 15 -foot setback from Roselawn Avenue. The planning commission recommended denial of the five -foot parking lot setback variance from the east lot line. January 23, 2001: The community design review board made the same recommendations as the planning commission. RECOMMENDATION Adopt the resolution on pages 12 and 13. This resolution approves a conditional use permit for used car sales at 1908 Rice Street. This resolution also approves the recently expanded parking lot that maintains the existing nonconforming setback from Roselawn Avenue. Approval of the reduced front setback is because maintaining the existing pavement setback would meet the spirit and intent of the code. The approval of a conditional use permit for car sales is based on the findings required by ordinance and subject to the following conditions: 1. All construction shall follow the site plan approved by the city, except as stated below. The director of community development may approve minor changes. 2. The applicant shall revise the site plan for staff approval as follows: a. Cut away the part of the new easterly parking lot that encroaches into the required five - foot side -yard setback area along the east edge. The applicant shall backfill and sod this five -foot setback area. b. The excess pavement material shall be removed from the site and properly disposed of. c. The edges of the new parking lot shall be curbed with upright continuous concrete curbing. The plan for this curbing shall be submitted to staff for approval by the city engineer who will evaluate the parking lot for drainage control. The curbing requirement may be waived if deemed necessary for drainage purposes by the city engineer. d. The required five -foot setback shall be measured to the back of the curb, if the engineer requires curbing, not to the parking lot edge. 3 e. Stripe the parking spaces as required by code. Parking stall widths for the inventory parking may be less than nine feet wide since code only addresses customer or employee parking. 3. The applicant shall complete these parking lot corrections by June 30, 2002. The city council shall review this permit at that time to check on the progress and compliance with these conditions. 4. The applicant shall obtain a cross easement from the abutting property owner to drain their parking lot onto the neighbor's property. The applicant shall provide the city with a copy of the written easement documentation before the June 30, 2002 deadline for compliance with parking lot corrections. 5. This permit allows the construction of the proposed 10- by 12 -foot shed. If the applicant's storage needs increase, this permit would also allow the construction of a larger storage building. The size of this larger building shall not exceed the size of a standard three -car garage. The exterior of the larger building shall match the exterior material and color of the applicant's existing buildings. The small shed shall have a wood exterior and be stained to match the color of the existing buildings. 0 REFERENCE INFORMATION SITE DESCRIPTION Site size: One acre Existing land use: Rose -Rice Auto Sales SURROUNDING LAND USES North: Roselawn Avenue and Affordable Auto Sales West: Rice Street and commercial businesses in the City of Roseville South and East: The future site of Comfort Bus Company (formerly Amusement Cit)'s site) PLANNING Land Use Plan designation: BC (business commercial) Zoning: BC Code Requirements Section 36- 151(b)(5)(a) requires a CUP for the sale or leasing of used motor vehicles. Section 36 -17(e) allows the enlargement of a nonconforming use by CUP if it would not affect the development of the parcel as it is zoned. Section 36 -28(c) requires that parking lots be set back 15 feet from a street right -of -way and five feet from abutting commercial property. Section 36 -22(c) requires that parking lots, which have more than 12 parking spaces, have continuous concrete curbing. Criteria for CUP Approval Section 36- 442(a) states that the city council may grant a CUP, subject to the nine standards for approval. Refer to the resolution on pages 12 and 13. Application Date We originally received the applicant's applications on December 13, 2000. The city council reviewed these requests in accordance with the 60 -day review deadline required by state law. They acted on these requests February 12, 2001. The council's review at this time is the result of their requiring additional data from the applicant. These latest materials were submitted on October 15, 2001. This is not a new application so there is not a required deadline for council action. Technically, the council has already acted on these requests and denied them. 5 Attachment 1 LITTLE CANADA umww- AIL UML AS J � OCMNS IgIE � 1R kF1A0M MV i�j RNM O O a eELLwoon � � � �wE LAW HIM map 11T I LOCATION MAP 4 N Attachment 2 t f T , '' , 1 •� j � t � _��--- - - - - -- ...----------- - - - - -- - - -- ------------------------ ROSELAWN I4VENUE _. : _ ^ _ ROSE - RICE , . ;C.. AUTO SALES , 1 1 ! i AMUSEMENT CITY L ,. 1 1 + R i = 1 i ! "�•t � �� - tea``. / / f ♦ ' � 187a _ WIN 1 W ui ! jet Lu / I t % i t✓ � t i • ' f / t t 1 � t 1 ' PROPERTY LINE MAP 8 4 N Attachment 3 ■ n 1 CoSB- c f��}� ,S�I'LeS� Ii✓G. "0 7� /9oP �raE .Tt r THpuoicAP� � �d LIJIJ 1.111 L11.1 U ),o -feef /67. 41V V E D loo 5, e SEP z o toot sk ed SITE PLAN 9 4 N ow�� Attachment 4 CITY OF MAPLEWOOD At the following address of 1908 Rice Street, we are trying to obtain a zoning variance for the parking of cars for sale and reconditioning. The front half of the existing property is already approved for the sale of used cars and we are looking to further expand our lot to include the back half of the property. This area has been utilized in conjunction with the front half for used cars during the past ten years. we are looking to obtain the permits and zoning to legally conform to the cities requirements. The proposed area has. already been cleaned up and is ready for use. We have improved the existing property and feel the request for the "CUP" would be a natural extension of the total property. We would appreciate your consideration in this request and loop forward to working with the city of Maplewood and surrounding businesses to make things work as soon as possible. THANK YOU RECEIVED 132000 10 Attachment 5 GABLE Gallery Shed 3 This is a standard 10z12 Gable. GABLE PAGE' DI - 131L KIECc:IUED OCT 15 2001 http:// www.buyashed.com/GableGal3.html 10/1/2001 11 - Attachment 6 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Brad Beatty, of Rose -Rice Auto Sales, applied for a conditional use permit to enlarge his paved parking lot, while maintaining a nonconforming front setback, and to sell used cars. WHEREAS, this permit applies to 1908 Rice Street. The legal description is: LOTS 1 -4 AND LOTS 33 -39, BLOCK 4, EISENMENGER AND ZASPELS WHEREAS, the history of this conditional use permit is as follows: 1. On January 17, 2001, the planning commission recommended that the city council approve this permit. 2_ The city council held a public hearing on February 12, 2001. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. The council denied this permit until the applicant provided additional information for their consideration. 3. The city council reviewed this request again on November 26, 2001 after the submittal of additional materials from the applicant. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and p arks. 7. The use would not create excessive additional costs for public facilities or services. 12 AGENDA ITEM NO, Action by Council MEMORANDUM Date - - - Endorsed - - - Modified - - -- TO: City Manager Rejected FROM: Melinda Coleman SUBJECT: Ordinance Change- Pawn Shops and Currency Exchange Businesses DATE: November 19, 2001 INTRODUCTION On May 14, 2001, the City Council passed a moratorium on pawn shops and currency exchange businesses. The City Council directed staff to look at different controls available to us to regulate the number of these types of businesses in Maplewood. DISCUSSION Staff has amended the pawn shop ordinance and created a new ordinance relating to the regulation of currency exchange businesses. The proposed ordinance restricts the number of these facilities to only one at a time. The city attorney has researched this and found that cities can limit the number of such businesses as long as statutory limits are not exceeded. Minnesota Statutes have not set limits to date. Another component of the proposed ordinance is that currency exchange businesses would require a conditional use permit and a public hearing. State Law requires that a hearing be held to approve or deny a request for a license. Although it is not addressed in the proposed ordinance, the City Council needs to set the license fee for currency exchange businesses. Since currency exchange businesses can be seen as nuisance - prone, staff recommends that the city determine the appropriate fees to cover policing and other activities associated with issuing a license and the monitoring of this business. Staff needs to research to see what other cities charge for this type of license. We will bring back a recommendation for fees at the public hearing/second reading. RECOMMENDATION Adopt the ordinance on page 2. This ordinance will limit the number of pawn shops and currency exchange businesses to one each at any time. This is first reading of the ordinance. Second reading and the public hearing are set for the December 10, 2001 city council meeting. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 22 OF CITY CODE PERTAINING TO PAWNBROKERS AND ADDING LANGUAGE TO REGULATE CURRENCY EXCHANGE BUSINESSES The Maplewood City Council hereby ordains as follows: Section 1. Sec. 22 -16, is amended as follows (the additions have been underlined): ( a No person shall exercise, carry on or engage in the trade or business of pawnbroker within the city without first having obtained a license, from the city, to do so in conformance with the provisions of this article. (W Each license shall be issued to the applicant only and shall not be transferable. Each license shall be issued only for the premises described in the application and shall not be transferable to a different location. ( d No change in ownership, control or location of a license shall be permitted except by amendment to the license. Such license amendment must be approved by City Council. ( e No more than one (1) pawnbroker license shall be issued by the City any time. The city shall give priority to qualified applicants for renewal of an existing license. Section 2. Sec. 22.1 is added as follows (the additions have been underlined): (a) Definition. The term "currency exchange" is defined in Minnesota Statutes Section 53A.01, subdivision 1. Currency exchange means any person, except a bank, trust company, savings bank, savings and loan association, credit union, or industrial loan or thrift company, engaged in the business of cashing checks, drafts, money orders or travelers' checks for a fee. Currency exchange does not include a person who provides these services incidental to the person's primary business if the charge for cashing a check or draft does not exceed one dollar ($1.00) or one (1) percent of the value of the check or draft, whichever is jareater. (b) License required. No person shall exercise, carry on or engage in the trade of currency exchange in Maplewood without first having obtained a license from the city to do so in conformance with this Chapter and Minnesota Statutes Chapter 53 A. (c) Each license shall be issued to the applicant only and shall not be transferable. (d) Each license shall be issued only for the premises described in the application and shall not be transferable to a different location. (e) No change in ownership, control or location of a license shall be permitted except by amendment to the license. Such license amendment must be approved by the City Council. (f) No more than one (1) currency exchange license shall be issued by the City at anytime. The City shall give priority to qualified applicants for renewal of an existing license. (g) License fee. The amount of the annual license fee for a currency exchange license under this article shall be imposed, established, set and fixed b City Council, by resolution, from time to time. (h) Applications for license. The anblicant for a currency exchange license under this article shall apply to the city clerk for such license and a copy thereof shall be forwarded to the chief of police. The chief of police, or an officer duly detailed by the chief for such purpose, shall investigate the applicant and report the results of such investigation to the City Council. The Citv Council must approve all currency exchange licenses. The City Council may disapprove an application for the following reasons: 1. Violation of any provision of the state currencv exchange law contained in Chapter 53A. 2. The location of the proposed business does not comply with applicable zoning, building or fire codes. All currency exchange businesses must obtain a Conditional Use Permit. 3. An, one ( 1) or more of the reasons, conditions, or standards for adverse action under Section 36 -436 of City Code. Section 3. This ordinance shall take effect upon its passage and publication. Passed by the Maplewood City Council this _day of , 2001. Attest: City Clerk Mayor Ayes Nays AOEMA 0 N mom mom%** AGENDA REPORT To: City Manager Richard Fursman From: Chief Donald Winger / Subject: Selling of Long Guns Date: November 19, 2001 Amon b t;ouncu Date Endorsed Modified kejected The Police Department is requesting permission to sell, by sealed bid and to licensed* firearms dealers only, 14 long guns which we have in our possession.. B_ ackground Between 1993 and 1998, the Police Department accumulated 14 long guns through confiscation, forfeiture, etc. We are requesting permission to accept sealed bids from licensed firearms dealers and sell the guns to the highest bidders. The proceeds from this sale would be placed in the City's general fund. Recommendation It .is recommended that approval be granted to dispose of these guns through the process described above. Action Required Submit to the City Council for review and action. DSW: js Voter Fraud - Stealing the ballots(The illegitimate new board member, Mark Wheeler) Another school district election, another disgrace! In the last election the North St. Paul, Maplewood, Oakdale School District 622 threw out over 700 mailed in ballots in getting their 29 million dollar levy passed. That was nothing compared to this election. Election Results Candidate Nov 6 Official Results Nov 21 - Reworked Results Cathy Miller Scott Duddeck Jodi Pulkrabek - Nelson Mark Wheeler Gordy Fritsche Craig Jorgenson Rejected Accepted 6413 6431 4930 4955 4910 4854 4843 4855 4385 4431 2667 2635 Levy 6433 6290 To be determined Hold your nose es you read how the school district invalidates your vote. 1)Fact: A school district election; unlike any other election in the state, is not overseen or under the control of the Secretary of State's office, whose duty, by state law, is to oversee elections. 2)Fact: District employee, Jeannine Lanz (Fiscal Services Clerk) who was placed in charge of the school district election has no credentials in properly conducting an election. 3)Fact: Using school district precinct #5 (Oakdale Elementary) as an example: 1,391 people received ballots; 1,284 ballots were cast for candidates; 101 ballots are blank; 6 ballots are missing and they took 95 votes away from Jodi Pulkrabek - Nelson. Election judges assert that their submitted count was correct and their envelopes with cast ballots were sent to the district center signed and sealed; but by the time of the recount, the envelopes were neither sealed or signed. 4)Fact: In fairly conducted elections each candidate has his /her name appearing first on an equal number of ballots. In North St. Paul and Oakdale, this was not done. 5)Fact: Two election judges are supposed to initial each ballot as it is handed to the voter. In precinct #5 (Oakdale Elementary) 65 of the ballots at the time of the recount appear with NO election judges initials. The school district attorney has them counted over the protest of the Pulkrabek - Nelson representative and would not allow them to be contested. 6)Fact: At the school district rework - recount the voter registration sign -in logs were not used to vali- date voters. 7)Fact: The school district had voters use non - permanent, erasable pencils to mark ballots. 8)Fact: At Castle Elementary people were voting collectively at tables not privately. 9)Fact: At Richardson Elementary when election judges could not make the number of ballots cast tally with the number of voters who signed the voter registration log, election judges were told "close enough ". The school district reworked what the election judges certified by 58 votes. 10)Fact: At Eagle Point Elementary the school district reworked what the election judges certified by 118 votes. 11)Fact: In other Oakdale, North St. Paul precincts -ballots were sent back to the school district center in unsealed and unsigned envelopes. 12)Fact: Ballots were NOT put in a locked box. A ballot box should also have an election "seal" across the opening. There were no boxes or seals. 13)Fact: Precinct unsealed ballot envelopes were taken and left unattended in the district center board room where Wheeler, Fritsche, Miller and company were holding a "victory party ". 14)Fact: For two weeks unsealed, unsecured ballots were kept in a common filing cabinet drawer. 15)Fact: 15 feet away from where unsealed ballots were being stored in a file cabinet drawer, blank ballots bearing the inititials of election judges were piled. Totally illegal. 16)Fact: During the recount of ballots from Oakdale and North St. Paul, 27 out of the 30 times, the vote counts did NOT match with the voting registration log. 17)Fact: Not all recount judges were properly trained. When they were short a recount judge a district employee was used. 18)Fact: The canvassing board which certifies the election numbers is actually the school board. Thus the election certification board is made up of the candidates themselves. Board Chair, Dick Seppala, supported and wrote letters for Mark Wheeler. Two other board member candidates, Miller and Fritsche, along with Wheeler did joint literature, pooled money, coordinated campaign activities which relied heavily on school district employees. 19)Fact: The school board's success in reworking Mark Wheeler's election, supports their plan to do the same for the levy recount. Stay tuned and stay vigilant! Dade County, Florida, is a shining star in comparison to School District 622. Congratulations to Karen Guilfoile (Maplewood City Clerk) and Maplewood's election process. It was nearly flawless for 16 precincts; in the end they only had to add one vote to Jodi Pulkrabek - Nelson. Bob Zick 1880 E Shore Drive Maplewood, MN 55109 Pager 612-650-5038