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2014 01-13 City Council Meeting Packet
NOTE: There is no Council Workshop scheduled prior to this meeting. AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January 13, 2014 City Hall, Council Chambers Meeting No. 01-14 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE 1. Acknowledgement of Maplewood Residents Serving the Country. C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Before addressing the council, sign in with the City Clerk. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of December 19, 2013 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS None G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of Designation of Depositories for Investments 3. Approval of 2014 Fuel Contracts 4. Approval of Wicklanders Pond Dredging in Partnership with Ramsey-Washington Metro Watershed District, City Project 13-12 5. Approval of Purchase for Road Salt 6. Approval of Resolution for 2014 Pay Rates for Temporary/Seasonal, and Casual Part- Time Employees 7. Approval to Make Payment for Eden Systems Yearly Support Contract 8. Approval of Additional Office Furniture for Police Department Expansion Project 9. Approval of Purchase for New Ambulance 10. Approval of Purchase for Three C-Mac Video Laryngoscopes with Monitors 11. Acceptance of Grant from Ramsey County for a Truck Mounted Command Lighting System 12. Approval of a Fee Waiver for a Temporary On-Sale Liquor Permit for the Maplewood Historical Society, 2170 East County Road D H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS 1. Highway 36 / English Street Interchange Improvements, Project 09-08, Approval of Resolution Adopting Revised Assessment Roll J. NEW BUSINESS 1. Approval of 2014 Rules of Procedure for City Council and Council Meetings Manual 2. Approval of 2014 Policy and Procedures for a Public Hearing 3. Consideration of 2014 City Council Appointments K. AWARD OF BIDS None L. VISITOR PRESENTATIONS M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update 2. Set Council Management Team Retreat Date 3. Cancellation of the February 3, 2014 Council Workshop N. COUNCIL PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. E1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, December 19, 2013 Council Chambers, City Hall Meeting No. 23-13 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:01 p.m. by Mayor Rossbach. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Will Rossbach, Mayor Present Robert Cardinal, Councilmember Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA N1 Overnight Parking N2 Cable Commission Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of December 9, 2013 City Council Workshop Minutes Councilmember Cave moved to approve the December 9, 2013 City Council Workshop Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of December 9, 2013 City Council Meeting Minutes Councilmember Juenemann moved to approve the December 9, 2013 City Council Meeting Minutes as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. December 19, 2013 City Council Meeting Minutes 1 Council Packet Page Number 1 of 126 E1 F. APPOINTMENTS AND PRESENTATIONS 1. Approval of a Resolution in Honor of Planning Commissioner Lorraine Fischer Mayor Rossbach read the resolution honoring Lorraine Fischer for her years of service on the Planning Commission; he then presented the resolution to her. Lorraine Fischer spoke about her years of service on the commission. Councilmember Cardinal moved to approve the Resolution in Honor of Planning Commissioner Lorraine Fischer. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Presentation by Ramsey County Sheriff Matt Bostrom Ramsey County Sheriff Bostrom addressed the council to give a year end review about what the Ramsey County Sheriff’s Department has been working on and an overview on some of the projects they will be working on in 2014. 3. Maplewood Parks System Plan Update Parks Manager Taylor gave the staff report and answered questions of the council. Consultant Bob Bierscheid addressed the council to give a detailed final report from the Parks System Task Force. G. CONSENT AGENDA Councilmember Juenemann had questions for agenda item G5. Councilmember Cardinal requested agenda item G8 be highlighted. Councilmember Juenemann moved to approve agenda items G1-G12. Seconded by Councilmember Cardinal Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 875,058.64 Checks # 91416 thru # 91531 dated 11/27/13 thru 12/10/13 $ 221,811.04 Disbursements via debits to checking account dated 12/02/13 thru 12/06/13 December 19, 2013 City Council Meeting Minutes 2 Council Packet Page Number 2 of 126 E1 $ 1,096,869.68 Total Accounts Payable PAYROLL $ 525,972.41 Payroll Checks and Direct Deposits dated 12/06/13 $ 1,685.33 Payroll Deduction check # 9989689 thru # 9989691 dated 12/06/13 $ 527,657.74 Total Payroll $ 1,624,527.42 GRAND TOTAL Seconded by Councilmember Cardinal Ayes – All The motion passed. 2. Approval of Budget Adjustments Councilmember Juenemann moved to approve the budget adjustments noted and directed the Finance Director to make the appropriate entries. Executive – Additional costs were incurred for contractual services received from Mike Ericson. Budget adjustment needed - $26,760 Legislative – Additional costs were incurred during the process of hiring a new police chief. Budget adjustment needed - $4,500 Building Maintenance – Utility costs were higher than expected during 2013 - $5,200; The lease for the solar panel system was not included in the original 2013 budget - $4,760; Repairs were required on Air Handling Unit #1 - $16,020; The main ADA door needed major repairs in order to function correctly - $8,850. Budget adjustment needed - $34,830 Citizen Services – Additional pages were added to the November and December issues of the Maplewood Monthly. Budget adjustment needed - $2,550 Seconded by Councilmember Cardinal Ayes – All The motion passed. 3. Approval of Stormwater Maintenance Agreement for Truck Utilities’ Properties, Highway 36 / English Street Interchange Improvements, City Project 09-08 Councilmember Juenemann moved to approve the Stormwater Maintenance Agreements with the owners of Truck Utilities Mfg. Co., Leo Capeder and Jay T. Langer, for the Highway 36/English Street Interchange Improvements, City Project 09-08, and authorize the City Manager and City Attorney to execute the agreements signifying City Council approval. Minor changes are authorized as approved by the City Attorney. December 19, 2013 City Council Meeting Minutes 3 Council Packet Page Number 3 of 126 E1 Seconded by Councilmember Cardinal Ayes – All The motion passed. 4. Approval of Temporary Construction Access Agreement from 3M Company for Fire Station 1 Improvements, City Project 12-14 Councilmember Juenemann moved to approve the Temporary Construction Access Agreement from 3M Company for Fire Station 1 Improvements, City Project 12-14, and authorize the Mayor and City Manager to execute the agreement signifying City Council approval. Minor changes are authorized as approved by the City Attorney. Seconded by Councilmember Cardinal Ayes – All The motion passed. 5. Approval of Resolution Adopting Atlas 14 Precipitation Frequency Standards Public Works Director/City Engineer Thompson answered questions of the council. Councilmember Juenemann moved to approve the resolution authorizing the City Engineer to Update and Implement Design Standards and Guidelines for Revised Rainfall Frequency Estimates. Resolution 13-12-1017 Authorizing City Engineer to Update and Implement Design Standards and Guidelines for Revised Rainfall Frequency Estimates WHEREAS, the City Council of Maplewood, Minnesota adopted a Surface Water Management Plan (December 2009) that established goals, policies and standards relating to surface water management, and WHEREAS, the City Engineer for the City of Maplewood has created and maintained engineering design guidelines for surface water management that are applied to public and private projects throughout the City, and WHEREAS, the City Engineer for the City of Maplewood has reviewed the revisions to the widely accepted rainfall frequency estimates developed by the National Oceanic and Atmospheric Administration for the areas covering the City and has determined that updates to City standards and guidelines are necessary to be protective of residents and property. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that 1. The City Engineer shall establish and implement revised standards and guidelines for requiring use of the updated rainfall frequency estimates on projects as of January 1, 2014. Approved this 19th day of December 2013. Seconded by Councilmember Cardinal Ayes – All December 19, 2013 City Council Meeting Minutes 4 Council Packet Page Number 4 of 126 E1 The motion passed. 6. Approval of Resolution Accepting State Aid Advancement Councilmember Juenemann moved to approve the Resolution Accepting State Aid Advancement. Resolution 13-12-1018 Municipal State Aid Street Funds Advance Resolution City of Maplewood, Minnesota WHEREAS, the City of Maplewood is planning or has implemented Municipal State Aid Street Project(s) which require State Aid funds in excess of those available in its State Aid Construction Account, and WHEREAS, said municipality is prepared to proceed with the construction of said project(s) through the use of an advance from the Municipal State Aid Street Fund to supplement the available funds in their State Aid Construction Account, and WHEREAS, said listed project numbers are not all encompassing; and additional or existing state aid project numbers may arise that require advancement as part of this advancement resolution, and WHEREAS, said state aid advance request exceeds allowable advancing limit guidelines, and the State Aid Engineer has the authority to administratively adjust the limit and WHEREAS, the advance is based on, but not limited to, the following determination of estimated projects and expenditures: Account Balance as of December 6, 2013 $ -1,906,805.00 Less estimated disbursements: Project(s): • Highway 36 / English Street Interchange Improvements (6211-90, 138-010-018, 138- 010-012, 138-104-008, 138-154-001, 138-110-004, 138-153-001, 62-625-036, STP- TEAX 6212(278)) • Frost Avenue Bridge and Road Reconstruction Improvements (138-151-003, 138-152- 001) • Stillwater Road Improvements (138-010-17, 6230-28, ES 10ES(058)) Total Estimated Disbursements $2,000,000.00 Advance Amount (amount in excess of acct balance) $2,000,000.00 WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota Statutes 162.14, Subd. 6 and Minnesota Rules, Chapter 8820.1500, Subp. 10b, and December 19, 2013 City Council Meeting Minutes 5 Council Packet Page Number 5 of 126 E1 WHEREAS, the Municipality acknowledges advance funds are released on a first- come-first-serve basis and this resolution does not guarantee the availability of funds. NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved Municipal State Aid Street Project(s) of the City of Maplewood in an amount up to $2,000,000.00. I hereby authorize repayments from subsequent accruals to the Municipal State Aid Street Construction Account of said Municipality from future year allocations until fully repaid and will not request future advances until the City is back within the allowable advancing limits. Seconded by Councilmember Cardinal Ayes – All The motion passed. 7. Approval of Bartelmy-Meyer Area Improvements, City Project 11-14 a. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 4 b. Approval of Resolution for Final Payment and Acceptance of Project Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing Construction Contract, Change Order No. 4, for the Bartelmy-Meyer Area Street Improvements, City Project 11-14; and moved to approve the Resolution Approving Final Payment and Acceptance of Project. Resolution 13-12-1019 Directing Modification of Existing Construction Contract Project 11-14, Change Order No. 4 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 11-14, Bartelmy-Meyer Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 11-14, Change Order No. 4. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Mayor and City Manager are hereby authorized and directed to modify the existing contract by executing said Change Order No. 4 which is an increase of $12,521.15. The revised contract amount is $3,061,244.50. Adopted by the Maplewood City Council on this 19th day of December 2013. Resolution 13-12-1020 Approving Final Payment and Acceptance of Project City Project 11-14 December 19, 2013 City Council Meeting Minutes 6 Council Packet Page Number 6 of 126 E1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 11-14, Bartelmy-Meyer Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer for the City of Maplewood has determined that the, Bartelmy-Meyer Area Street Improvements, City Project 11-14 is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. City Project 11-14 is complete and maintenance of these improvements is accepted by the city; and the final construction cost is $3,061,129.71. Final payment to T. A. Schifsky and Sons, Inc. and the release of any retainage or escrow is hereby authorized. Adopted by the Maplewood City Council on this 19th day of December 2013. Seconded by Councilmember Cardinal Ayes – All The motion passed. 8. Approval to Hire Consultant to Develop a Facilities Asset Management Plan for the MCC City Manager Ahl gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the Mayor and the City Manager enter into a contract for services with SEH to develop an Asset Management Plan for the MCC not-to- exceed $26,400. Seconded by Councilmember Cardinal Ayes – All The motion passed. 9. Approval of City Health Care Contribution Rates for Employment Contracts for 2014 Councilmember Juenemann moved to approve maintaining health care rates and contributions at 2013 levels for 2014, as provided in all employment contracts, for all employees to be effective January 1, 2014. Seconded by Councilmember Cardinal Ayes – All The motion passed. 10. Approval for the Fire Department to Accept the AFG Federal Fire Grant Councilmember Juenemann moved to approve the Assistance to Firefighters Grant-Federal Fire Grant in the amount of $15,777. December 19, 2013 City Council Meeting Minutes 7 Council Packet Page Number 7 of 126 E1 Seconded by Councilmember Cardinal Ayes – All The motion passed. 11. Approval for the Fire Department to Accept a Grant from Ramsey County Emergency Management Councilmember Juenemann moved to approve the grant from Ramsey County Emergency Management in the amount of $14,300. Seconded by Councilmember Cardinal Ayes – All The motion passed. 12. Approval of Vehicle Lease Agreement-Ramsey County Violent Crime Enforcement Team Councilmember Juenemann moved to approve entering into a Vehicle Lease Agreement with Ramsey County Violent Crime Enforcement Team. Seconded by Councilmember Cardinal Ayes – All The motion passed. H. PUBLIC HEARING 1. Highway 36/English Street Interchange Improvements, Project 09-08 a. New Assessment Hearing, 7:00 p.m. b. Resolution Adopting Assessment Roll Public Works Director/City Engineer Thompson gave the staff report. Mayor Rossbach opened the public hearing. No one spoke. Mayor Rossbach closed the public hearing. Councilmember Juenemann moved to approve the Resolution Adopting Assessment Roll for the Highway 36/English Street Interchange Improvements, City Project 09-08. Resolution 13-12-1021 Adopting Assessment Roll WHEREAS, pursuant to a resolution adopted by the City Council on October 28, 2013 (and confirmed on December 9, 2013), calling for an Assessment Public Hearing, the assessment roll for the Highway 36/English Street Interchange Improvements, City Project 09- 08 was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: December 19, 2013 City Council Meeting Minutes 8 Council Packet Page Number 8 of 126 E1 a. Parcel 09-29-22-34-0002 – Roger and Naomi Inc., 2228 Maplewood Dr N: The property owner is objecting to the assessment because they feel that the property has received no benefit from the improvement. b. Parcel 09-29-22-43-0049 - Menard Inc., 2280 Maplewood Dr N: The property owner is objecting because they feel that this project is a community improvement and the entire community should be assessed. c. Parcel 09-29-22-41-0007 – BBD Investments, Inc., 0 Highway 36: The property owner “reserves all available objections and all of its legal and other rights and remedies including, but not limited to, all rights of appeal.” d. Parcel 09-29-22-41-0029 – BBD Investments, Inc., 1285 Cope Ave. E: The property owner “reserves all available objections and all of its legal and other rights and remedies including, but not limited to, all rights of appeal.” e. Parcel 09-29-22-42-0004 – Soukup Realty, 1167 Viking Dr E: The property owner is objecting to the assessment because the assessment is unjust and unfair. f. Parcel 09-29-22-41-0003 – Three D Sac Self Storage, 1195 Viking Dr E: The property owner is objecting because they feel that they are receiving no benefits or increase in property value. g. Parcel 09-29-22-41-0025 – Aa Metcalf Moving Storage Inc., 1255 Viking Dr E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. h. Parcel 09-29-22-41-0026 – Maplewood Business Center, Inc., 1261 Viking Dr E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. i. Parcel 09-29-22-42-0001 – Second Harvest Heartland, 1140 Gervais Ave. E: The property owner respectfully requests a full abatement of the assessment as they do not feel that the project provided any increase to the fair market value of the property. j. Parcel 09-29-22-41-0019 – Cramer Maplewood, LLC, 2385 English Street North k. The property owner is “appealing this proposed special assessment as arbitrary and very unfair, as it does not take into account the now very small usable portion of land left after the land taken.” l. Parcel 10-29-22-32-0006 – Camada Limited Partnership (Vomela); 2354 English Street North: The property owner is objecting to the assessment because there is no benefit to the property from the project. m. Parcel 09-29-22-14-0010 – Land of Lakes Properties, LLC, 1259 Gervais Ave E: The property owner is objecting to the assessment because not all properties benefitting from improvements are subject to the special assessment. n. Parcel 10-29-22-32-0017 – Summit Community Bank, 0 Viking Dr E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. o. Parcel 10-29-22-32-0018 – Summit Community Bank, 0 Cope Ave E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. December 19, 2013 City Council Meeting Minutes 9 Council Packet Page Number 9 of 126 E1 2. That the City Engineer and City Clerk are hereby instructed to review the objections received and report to the City Council at the regular meeting on January 13, 2014, as to their recommendations for adjustments. 3. The assessment roll for the Highway 36/English Street Interchange Improvements (Project 09-08), without those property owners’ assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 4. Such assessments shall be payable in equal annual installments extending over a period of 8 years, the first installments to be payable on or before the first Monday in January 2015 and shall bear interest at the rate of 4.5 percent per annum beginning on January 1, 2015. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 5. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 15, 2014, pay the whole of the assessment on such property to the city clerk, no interest shall be charged if the entire assessment is paid by November 15, 2014; and they may, at any time after November 15, 2014, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 6. The City Engineer and City Clerk shall forthwith after November 15, 2014, but no later than November 16, 2014, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Adopted by the Maplewood City Council on this 19th day of December, 2013. Seconded by Councilmember Koppen Ayes – All The motion passed. I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Approval of an On-Sale Intoxicating Liquor License for Blue Bell Enterprises, Inc, Doing Business As Lancer Catering, at Keller Golf Course, 2166 Maplewood Drive City Clerk Guilfoile gave the staff report and answered questions of the council. Steve Craver from Blue Bell Enterprises, Inc. addressed and answered questions of the council. Councilmember Cave moved to approve the On-Sale Intoxicating Liquor License for Blue Bell December 19, 2013 City Council Meeting Minutes 10 Council Packet Page Number 10 of 126 E1 Enterprises, Inc., doing business as Lancer Management Services at Keller Golf Course, 2166 Maplewood Drive. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of Arkwright-Sunrise Area Street Improvements, Project 12-09 a. Project Design Feature Petition Update b. Approval of Resolution Approving Plans and Specifications and Advertising for Bids c. Approval of Resolution Ordering Preparation of Assessment Roll d. Approval of Joint-Powers Agreement with the City of Little Canada Public Works Director/City Engineer Thompson gave the staff report and answered questions of the council. Civil Engineer II Jarosch addressed and answered questions of the council. Assistant City Engineer Love answered additional questions of the council. The following people spoke: 1. Don Haugen, 2233 Sunrise Drive 2. Brad Johnson, 500 County Road B East Mayor Rossbach moved to approve the resolution approving Plans and Advertisement for Bids for the Arkwright Sunrise Area Street Improvements, City Project 12-09; and continue to review traffic issues at Edgerton and County Road B and the drainage issues on the south side of County Road B. Resolution 13-12-1022 Approving Plans Advertising for Bids WHEREAS, pursuant to resolution passed by the City Council on May 13, 2013 plans and specifications for the Arkwright Sunrise Area Street Improvements, City Project 12-09, have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the City Engineer. 2. The City Clerk or office of the City Engineer shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 18th day of February, 2014, at city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. December 19, 2013 City Council Meeting Minutes 11 Council Packet Page Number 11 of 126 E1 3. The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The council will consider the bids, and the award of a contract, at the regular city council meeting of February 24, 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. Councilmember Juenemann moved to approve the Resolution Ordering the Preparation of Assessment Roll for the Arkwright Sunrise Area Street Improvements, City Project 12-09. Resolution 13-12-1023 Ordering Preparation of Assessment Roll WHEREAS, the City Clerk and City Engineer will receive bids for the Arkwright Sunrise Area Street Improvements, City Project 12-09, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the clerk shall, upon completion of such proposed assessment notify the council thereof. Seconded by Councilmember Koppen Ayes – All The motion passed. Councilmember Koppen moved to approve the Joint Powers Agreement with the City of Little Canada related to the reconstruction and maintenance of McMenemy Street as part of City Project 12-09, and authorize the Mayor and City Manager to sign the agreement signifying the City Council approval. Minor revisions as approved by the City Attorney are authorized as needed. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Approval of a Memorandum of Understanding with Allied Waste/Republic Services to Establish Rate Price Adjustments Environmental Planner Finwall gave the staff report and answered questions of the council. City Manager Ahl answered additional questions of the council. Councilmember Juenemann moved to approve the Memorandum of Understanding between the City of Maplewood and Allied Waste/Republic Services establishing rate price adjustments, 2014 trash hauling rates, and delinquent account terms. December 19, 2013 City Council Meeting Minutes 12 Council Packet Page Number 12 of 126 E1 Seconded by Councilmember Koppen Ayes – All The motion passed. K. AWARD OF BIDS 1. Approve Resolution Receiving Bids and Awarding Contract, Fire Station 1 Improvements, City Project 12-14 Public Works Director/City Engineer Thompson gave the staff report and answered questions of the council. Fire Chief Lukin answered additional questions of the council. Councilmember Koppen moved to approve the resolution for the Fire Station 1 Improvements, City Project 12-14, Receiving Bids and Awarding a Contract to Terra General Contractors, LLC for the total base bid amount of $3,629,000. Resolution 13-12-1024 Receiving Bids and Awarding Contract NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of Terra General Contractors, LLC in the amount of $3,629,000, is the lowest responsible bid for construction of the Fire Station 1 Improvements: City Project 12- 14, and the mayor and city manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. The finance director is hereby authorized to make the following financial transfers necessary to implement the financing plan for the project. Funding Source Amount 3M TIF $1,250,000 CIP Bond $3,179,000 2013 Transfer $ 100,000 Total $4,529,000 Adopted by the Maplewood City Council on this 19th day of December, 2013. Seconded by Councilmember Juenemann Ayes – All The motion passed. L. VISITOR PRESENTATION 1. George Gonzales, Maplewood Resident M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Ahl gave the staff report. N. COUNCIL PRESENTATIONS December 19, 2013 City Council Meeting Minutes 13 Council Packet Page Number 13 of 126 E1 1. Overnight Parking Councilmember Juenemann reminded residents there is no parking on Maplewood city streets from 2:00 AM until 6:00 AM. 2. Cable Commission Councilmember Cardinal noted that the City of Maplewood has the largest ownership of the Ramsey-Washington Suburban Cable Commission and requested the breakdown be included in the minutes. Multiply by Weighting Birchwood 1.00% Grant 2.00% Dellwood 1.00% Lake Elmo 5.00% Mahtomedi 6.00% Maplewood 25.00% North St. Paul 7.00% Oakdale 18.00% WBL 18.00% WBT 8.00% Vadnais Hts 9.00% Willernie 1.00% O. ADJOURNMENT Mayor Rossbach adjourned the meeting at 9:30 p.m. December 19, 2013 City Council Meeting Minutes 14 Council Packet Page Number 14 of 126 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\01-13-2014\COUNCIL REPORTS\G1 AprClms - 12-13 and 12-20.xlsx TO:Chuck Ahl, City Manager FROM:Gayle Bauman, Finance Director DATE: SUBJECT:Approval of Claims 322,990.74$ Checks # 91532 thru # 91570 dated 12/10/13 thru 12/17/13 1,775,074.08$ Disbursements via debits to checking account dated 12/09/13 thru 12/13/13 83,008.88$ Checks # 91571 thru # 91610 dated 12/16/13 thru 12/24/13 280,649.68$ Disbursements via debits to checking account dated 12/16/13 thru 12/20/13 2,461,723.38$ Total Accounts Payable 526,938.24$ Payroll Checks and Direct Deposits dated 12/20/13 976.85$ Payroll Deduction check # 9989713 thru # 9989715 dated 12/20/13 527,915.09$ Total Payroll 2,989,638.47$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL MEMORANDUM January 13, 2014 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: G1 Council Packet Page Number 15 of 126 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\01-13-2014\COUNCIL REPORTS\G1 AprClms - 12-13 and 12-20.xlsx Check Description Amount 91532 00001 N KONG AWARD HRC ESSAY CONTEST 50.00 91533 00001 J YANG AWARD HRC ESSAY CONTEST 15.00 91534 00001 J VANG AWARD HRC ESSAY CONTEST 25.00 91535 05114 CONSULTING SERVICES 2,212.00 05114 CONSULTING SERVICES 639.50 05114 CONSULTING SERVICES 268.00 91536 00223 RETIREMENT PLAQUE - FLOR 250.00 91537 01973 CAR WASHES - NOV 76.00 91538 03365 REIMB FOR MILEAGE & INTERNET 177.86 91539 00393 MONTHLY SURTAX - NOV 18420123035 2,427.29 91540 01337 911 DISPATCH SERVICES - NOV 28,851.06 01337 FLEET SUPPORT FEE - NOV 458.64 01337 FLEET SUPPORT FEE - NOV 414.96 91541 01337 SA BILLING BY RAMSEY COUNTY 4,952.50 01337 TIF ADMIN EXPENSES 2012 3,751.96 01337 TRUTH IN TAXATION NOTICE 2013 2,870.76 91542 01574 ASPHALT - SEWER MAIN COMFORT BUS 1,071.52 01574 BITUMINOUS PURCHASES~716.24 91543 05305 CONTRACT 500-0371999 1,036.98 05305 CONTRACT 500-0371083 657.23 05305 CONTRACT 500-0264726 332.03 05305 CONTRACT 500-0380041 186.98 05305 CONTRACT 500-0373496 90.48 05305 CONTRACT 500-0264705 71.55 05305 CONTRACT 500-0264717 30.76 05305 CONTRACT 500-0349366 0.06 91544 04192 EMS BILLING - NOV 3,875.78 91545 01190 ELECTRIC & GAS UTILITY 991.10 91546 02324 MAINTENANCE - BEAVER CREEK 629.49 91547 05203 INSTRUCTION-BALLROOM DANCE-SAT 175.20 91548 00379 PROJ 11-19 LARK AVE PMT#3 FINAL PMT 4,718.75 91549 04911 LINENS FOR MCC DEC 7 WOMENS EXPO 160.31 91550 00412 BOOKS FOR LEADERSHIP GROWTH 29.93 91551 00003 ESCROW REL COVENTRY SENIOR LIVING 6,863.37 91552 04846 MEDICAL SUPPLIES 704.15 91553 02263 BOARDING & DESTRUCTION FEES - NOV 146.52 91554 00846 PHONE-BASED INTERPRETIVE SRVS 48.41 91555 00870 REIMB FOR WORK CLOTHS IN FIELD 74.94 91556 00986 MONTHLY SAC - NOVEMBER 16,874.55 91557 05200 INSTRUCTION FOR V-BALL CLINIC 323.00 91558 00001 REIMB X CARPENTER DRIVEWAY WORK 675.00 91559 00001 REFUND DUNN HP BENEFIT 65.72 91560 00001 REFUND R WELSCH MCC DEC 14 42.85 91561 05212 DISPOSAL OF TV'S & ELECTRONICS 60.00 91562 01387 ADMIN FEE FOR STRESS TEST - DEC 100.00 91563 01836 PROJ 10-14 INSPECTION COSTS 14,700.00 01836 SRVS (RMS) PROVIDED TO PD - NOV 5,196.09 01836 PRINTING COSTS FOR MCC PROJECTS 2,591.93 91564 01522 CITATION BOOKS FOR 2013 354.82 91565 05306 MOBILE FORENSICS EXAMINER 1,449.00 91566 03969 REIMB FOR MEALS 10/28 - 11/01 46.25 91567 01578 MISC SUPPLIES 768.54 91568 04357 BIOMEDICAL SERVICE 675.00 12/17/2013 BOLTON & MENK, INC. 12/10/2013 ONE TIME VENDOR 12/10/2013 ONE TIME VENDOR 12/17/2013 BOLTON & MENK, INC. Check Register City of Maplewood 12/13/2013 Date Vendor 12/10/2013 ONE TIME VENDOR 12/17/2013 ERICKSON OIL PRODUCTS INC 12/17/2013 NICK FRANZEN 12/17/2013 MN DEPT OF LABOR & INDUSTRY 12/17/2013 BOLTON & MENK, INC. 12/17/2013 BRODIN STUDIOS, INC. 12/17/2013 RAMSEY COUNTY-PROP REC & REV 12/17/2013 RAMSEY COUNTY-PROP REC & REV 12/17/2013 RAMSEY COUNTY-PROP REC & REV 12/17/2013 RAMSEY COUNTY-PROP REC & REV 12/17/2013 RAMSEY COUNTY-PROP REC & REV 12/17/2013 RAMSEY COUNTY-PROP REC & REV 12/17/2013 TOSHIBA FINANCIAL SERVICES 12/17/2013 TOSHIBA FINANCIAL SERVICES 12/17/2013 TOSHIBA FINANCIAL SERVICES 12/17/2013 T A SCHIFSKY & SONS, INC 12/17/2013 T A SCHIFSKY & SONS, INC 12/17/2013 TOSHIBA FINANCIAL SERVICES 12/17/2013 TOSHIBA FINANCIAL SERVICES 12/17/2013 TRANS-MEDIC 12/17/2013 XCEL ENERGY 12/17/2013 TOSHIBA FINANCIAL SERVICES 12/17/2013 TOSHIBA FINANCIAL SERVICES 12/17/2013 TOSHIBA FINANCIAL SERVICES 12/17/2013 DECKCI DECOR 12/17/2013 DONALD SALVERDA & ASSOCIATES 12/17/2013 ESCROW REFUND 12/17/2013 APPLIED ECOLOGICAL SERVICES 12/17/2013 DANCE & ENTERTAINMENT, LLC 12/17/2013 DAVE PERKINS CONTRACTING INC 12/17/2013 RANDY LINDBLOM 12/17/2013 METROPOLITAN COUNCIL 12/17/2013 MN VOLLEYBALL HEADQUARTERS 12/17/2013 HEALTHEAST 12/17/2013 HILLCREST ANIMAL HOSPITAL PA 12/17/2013 LANGUAGE LINE SERVICES 12/17/2013 STATE OF MINNESOTA 12/17/2013 SUSTEEN, INC. 12/17/2013 BILL SYPNIEWSKI 12/17/2013 T R F SUPPLY CO. 12/17/2013 ONE TIME VENDOR 12/17/2013 ONE TIME VENDOR 12/17/2013 ONE TIME VENDOR 12/17/2013 ST PAUL, CITY OF 12/17/2013 ST PAUL, CITY OF 12/17/2013 RETROFIT COMPANIES, INC. 12/17/2013 DR. JAMES ROSSINI 12/17/2013 ST PAUL, CITY OF 12/17/2013 UNIVERSAL HOSPITAL SRVS, INC. G1, Attachment 1 Council Packet Page Number 16 of 126 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\01-13-2014\COUNCIL REPORTS\G1 AprClms - 12-13 and 12-20.xlsx 91569 02879 REGISTER NOTARY D SCHMIDT 20.00 02879 REGISTER NOTARY P MOY 20.00 91570 05220 PROJ 09-09 BID PKG 5 PMT#1 152,093.57 05220 PD EXPANSION PROJ PHASE 2 PMT#4 56,882.11 322,990.74 39 Checks in this report. 12/17/2013 WASHINGTON COUNTY 12/17/2013 WASHINGTON COUNTY 12/17/2013 WEBER, INC. 12/17/2013 WEBER, INC. G1, Attachment 1 Council Packet Page Number 17 of 126 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\01-13-2014\COUNCIL REPORTS\G1 AprClms - 12-13 and 12-20.xlsx Settlement Date Payee Description Amount 12/9/2013 MN State Treasurer Drivers License/Deputy Registrar 13,407.03 12/9/2013 U.S. Treasurer Federal Payroll Tax 101,117.96 12/9/2013 P.E.R.A.P.E.R.A.92,758.59 12/10/2013 MN State Treasurer Drivers License/Deputy Registrar 43,772.68 12/10/2013 MidAmerica - ING HRA Flex plan 12,844.59 12/10/2013 Labor Unions Union Dues 1,872.15 12/10/2013 MN State Treasurer State Payroll Tax 21,414.55 12/10/2013 Conservation Fund Fish Creek Purchase 1,420,131.58 12/11/2013 MN State Treasurer Drivers License/Deputy Registrar 28,650.72 12/12/2013 MN State Treasurer Drivers License/Deputy Registrar 16,449.02 12/13/2013 MN State Treasurer Drivers License/Deputy Registrar 19,573.94 12/13/2013 MN Dept of Natural Resources DNR electronic licenses 2,600.50 12/13/2013 Optum Health DCRP & Flex plan payments 480.77 1,775,074.08 CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachment 1 Council Packet Page Number 18 of 126 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\01-13-2014\COUNCIL REPORTS\G1 AprClms - 12-13 and 12-20.xlsx Check Description Amount 91571 00396 FINGERPRINT PROCESSING FEE 36.50 91572 05181 POLICE DEPT EXPANSION PROJ 11,783.80 91573 00111 PATROL HOURS 12/1 THRU 12/15 1,400.00 91574 04137 KARATE INSTRUCTION MAY - NOV 2,649.88 91575 05311 B-BALL ASSIGNING FEE 12/7-12/14 572.00 91576 04316 AUTO PAWN SYSTEM - NOV 728.10 91577 02930 REIMB FOR MILEAGE LUNCH & PARKING 45.98 91578 01574 BITUMINOUS PURCHASES~879.69 91579 01190 ELECTRIC & GAS UTILITY 4,289.62 01190 ELECTRIC & GAS UTILITY 2,266.69 01190 ELECTRIC & GAS UTILITY 295.27 01190 FIRE SIRENS 51.13 91580 04808 FIRE MANAGER SYSTEM FEE 1,995.00 91581 04354 CONCERT MCC DEC 14 1,045.00 91582 01974 REFUND FOR TRANS MEDIC XZ4534537 447.25 91583 05234 SQUAD CAR WASHES - NOV 36.74 91584 00211 PROJ 13-10 PROF SRVS THRU 11/29 3,354.50 91585 05160 GUITAR INSTRUCTION FALL 2013 328.00 91586 01969 REIMB FOR MILEAGE 12/12 23.39 91587 00471 REIMB FOR UNIFORM 12/2 97.50 91588 05309 MCC WALKIE TALKIE FCC REQUIREMENT 214.00 91589 00584 THEATER MAINTENANCE 357.50 91590 05308 REPORT WRITING INSTRUCTION 1,600.00 91591 05183 INTRO TO BASKETBALL INSTRUCTION 1,200.00 91592 00983 LEASE PMT 12/15/13 - 01/15/14 484.14 91593 02617 REIMB FOR UNIFORM 11/29 158.38 91594 05280 REIMB FOR MILEAGE 11/19 - 11/29 53.11 91595 05307 LICENSING FEES FOR NEW OFFICERS 450.00 91596 01088 CERTIFICATION FEE SD EXAM 45.00 91597 02909 ROAD SALT~9,901.37 02909 ROAD SALT~8,431.98 02909 ROAD SALT~3,423.50 91598 01175 MONTHLY UTILITIES - NOVEMBER 3,865.07 01175 FIBER OPTIC ACCESS CHG - DEC 1,068.75 91599 00001 REFUND ERJ DINING IV OVERPMT LIC 1,500.00 91600 00001 REFUND ELDER-JONES BLDG PERMIT 97.00 91601 00001 REFUND D DEMARS TRANS MEDIC 82.02 91602 00001 REFUND C VANG CLASS CANCELLED 60.00 91603 01338 REGISTER NOTARY COMMISSION 20.00 91604 01359 VEHICLE WASHES - NOVEMBER 66.00 91605 01836 RADIO SHOP SERVICES - NOV 495.50 91606 01528 MUSICAL SRVS NC EVENT DEC 6 100.00 91607 01683 EQUIPMENT FOR NEW OFFICERS 6,537.62 91608 02464 FUNDS FOR ATMS 10,000.00 91609 05169 LINE LEAK TESTS ON GAS/DIESEL SYS 420.00 91610 05310 TOOL ALLOWANCE UNION CONTRACT 51.90 12/17/2013 DERAU CONSTRUCTION 12/24/2013 ANIMAL CONTROL SERVICES 12/24/2013 THE EDGE MARTIAL ARTS Check Register City of Maplewood 12/19/2013 Date Vendor 12/16/2013 MN DEPT OF PUBLIC SAFETY 12/24/2013 T A SCHIFSKY & SONS, INC 12/24/2013 XCEL ENERGY 12/24/2013 XCEL ENERGY 12/24/2013 WILLIE MCCRAY 12/24/2013 CITY OF MINNEAPOLIS RECEIVABLES 12/24/2013 DEB SCHMIDT 12/24/2013 ALISCO MUSIC, LLC 12/24/2013 BLUE CROSS REFUNDS 12/24/2013 BOLER EXPRESS CAR WASH 12/24/2013 XCEL ENERGY 12/24/2013 XCEL ENERGY 12/24/2013 ALADTEC, INC. 12/24/2013 VIRGINIA ERICKSON 12/24/2013 FEDERAL LICENSING INC. 12/24/2013 GOPHER STAGE LIGHTING 12/24/2013 BRAUN INTERTEC CORP. 12/24/2013 JOSE D CARBAJAL 12/24/2013 TOM DEBILZAN 12/24/2013 ALESIA METRY 12/24/2013 SASHA MEYER 12/24/2013 MN BOARD OF PEACE OFFICER 12/24/2013 DOUGLAS HOLTZ 12/24/2013 JOSEPH MARK JANQUART 12/24/2013 METRO SALES INC 12/24/2013 NORTH AMERICAN SALT CO 12/24/2013 CITY OF NORTH ST PAUL 12/24/2013 CITY OF NORTH ST PAUL 12/24/2013 MN POLLUTION CONTROL AGENCY 12/24/2013 NORTH AMERICAN SALT CO 12/24/2013 NORTH AMERICAN SALT CO 12/24/2013 ONE TIME VENDOR 12/24/2013 RAMSEY COUNTY-VITAL RECORDS 12/24/2013 REGAL AUTO WASH BILLING 12/24/2013 ONE TIME VENDOR 12/24/2013 ONE TIME VENDOR 12/24/2013 ONE TIME VENDOR 12/24/2013 US BANK 12/24/2013 WESTMOR FLUID SOLUTIONS, LLC 12/24/2013 BOON XIONG 12/24/2013 ST PAUL, CITY OF 12/24/2013 KENNETH LYLE STEFFENSON 12/24/2013 UNIFORMS UNLIMITED INC 83,008.88 40 Checks in this report. G1, Attachment 1 Council Packet Page Number 19 of 126 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\01-13-2014\COUNCIL REPORTS\G1 AprClms - 12-13 and 12-20.xlsx Settlement Date Payee Description Amount 12/16/2013 MN State Treasurer Drivers License/Deputy Registrar 50,841.39 12/16/2013 VANCO Billing fee 128.75 12/17/2013 MN State Treasurer Drivers License/Deputy Registrar 33,623.39 12/18/2013 MN State Treasurer Drivers License/Deputy Registrar 34,125.63 12/19/2013 MN State Treasurer Drivers License/Deputy Registrar 34,655.95 12/19/2013 ING - State Plan Deferred Compensation 28,781.50 12/20/2013 MN State Treasurer Drivers License/Deputy Registrar 24,045.82 12/20/2013 MN Dept of Natural Resources DNR electronic licenses 3,628.50 12/20/2013 US Bank VISA One Card*Purchasing card items 58,955.46 12/20/2013 MN Dept of Revenue Fuel Tax 289.56 12/20/2013 MN Dept of Revenue Sales Tax 7,345.00 12/20/2013 Optum Health DCRP & Flex plan payments 91.23 12/20/2013 ICMA (Vantagepointe)Deferred Compensation 4,137.50 280,649.68 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachment 1 Council Packet Page Number 20 of 126 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\01-13-2014\COUNCIL REPORTS\G1 AprClms - 12-13 and 12-20.xlsx Transaction Date Posting Date Merchant Name Transaction Amount Name 12/04/2013 12/06/2013 GOVERNMENT FINANCE OFFIC $100.00 GAYLE BAUMAN 12/06/2013 12/09/2013 OFFICE DEPOT #1090 $85.03 REGAN BEGGS 12/10/2013 12/11/2013 CUB FOODS #1599 $25.58 REGAN BEGGS 12/05/2013 12/06/2013 OTTERBOX $337.25 CHAD BERGO 12/09/2013 12/10/2013 PAYPAL *DALEDGROUP $26.94 CHAD BERGO 12/09/2013 12/10/2013 PAYPAL *TR GLOBAL $17.07 CHAD BERGO 12/09/2013 12/10/2013 PAYPAL *DALEDGROUP $233.48 CHAD BERGO 12/09/2013 12/10/2013 PAYPAL *TR GLOBAL $56.90 CHAD BERGO 12/09/2013 12/10/2013 PAYPAL *TVCTECHGROU $99.11 CHAD BERGO 12/10/2013 12/11/2013 PAYPAL *TR GLOBAL $5.69 CHAD BERGO 12/10/2013 12/11/2013 PAYPAL *DALEDGROUP $9.98 CHAD BERGO 12/12/2013 12/13/2013 GRIFFIN TECHNOLOGY CORP.$111.00 CHAD BERGO 12/04/2013 12/05/2013 RAY ALLEN MANUFACTURING,$31.98 BRIAN BIERDEMAN 12/06/2013 12/09/2013 SCOTTISH CITYLINK COACHE $105.17 BRIAN BIERDEMAN 12/09/2013 12/10/2013 WP-SCOACH ETICKET $144.35 BRIAN BIERDEMAN 12/10/2013 12/11/2013 WP-SCOACH ETICKET $92.27 BRIAN BIERDEMAN 12/11/2013 12/13/2013 WP-SCOACH ETICKET $51.50 BRIAN BIERDEMAN 12/11/2013 12/13/2013 WP-SCOACH ETICKET $169.31 BRIAN BIERDEMAN 12/11/2013 12/13/2013 WP-SCOACH ETICKET $152.48 BRIAN BIERDEMAN 12/11/2013 12/13/2013 WP-SCOACH ETICKET $152.48 BRIAN BIERDEMAN 12/11/2013 12/13/2013 WP-SCOACH ETICKET $161.06 BRIAN BIERDEMAN 12/11/2013 12/13/2013 WP-SCOACH ETICKET $115.46 BRIAN BIERDEMAN 12/11/2013 12/13/2013 WP-SCOACH ETICKET $95.25 BRIAN BIERDEMAN 12/11/2013 12/13/2013 WP-SCOACH ETICKET $68.33 BRIAN BIERDEMAN 12/11/2013 12/13/2013 WP-SCOACH ETICKET $76.74 BRIAN BIERDEMAN 11/27/2013 12/02/2013 EDUCATIONAL INNOVATIONS $82.75 OAKLEY BIESANZ 12/04/2013 12/05/2013 KNOWLAN'S MARKET #2 $73.39 OAKLEY BIESANZ 12/04/2013 12/05/2013 KNOWLAN'S MARKET #2 $57.99 OAKLEY BIESANZ 12/03/2013 12/05/2013 RED WING SHOE STORE $199.19 JASON BRASH 11/27/2013 12/03/2013 FLAGHOUSE INC $160.69 NEIL BRENEMAN 12/05/2013 12/06/2013 TARGET 00011858 $25.90 NEIL BRENEMAN 12/11/2013 12/13/2013 PICKLEBALLCENTRAL $16.72 NEIL BRENEMAN 12/12/2013 12/13/2013 AMAZON.COM $71.93 NEIL BRENEMAN 12/13/2013 12/13/2013 AMAZON.COM $71.93 NEIL BRENEMAN 12/05/2013 12/06/2013 DICK'S CLOTHING&SPORTING $151.39 TROY BRINK 12/03/2013 12/04/2013 CUB FOODS #1599 $4.64 SARAH BURLINGAME 12/03/2013 12/04/2013 CUB FOODS #1599 $6.73 SARAH BURLINGAME 12/05/2013 12/06/2013 FIRST SHRED $54.00 SARAH BURLINGAME 12/09/2013 12/10/2013 NOODLES CO 313 $110.83 SARAH BURLINGAME 12/06/2013 12/09/2013 REMINGTON-PARA-BUSH $408.16 DAN BUSACK 12/06/2013 12/09/2013 HENRIKSEN ACE HARDWARE $17.75 JOHN CAPISTRANT 12/08/2013 12/09/2013 DT *DULUTH TRADING CO $95.88 NICHOLAS CARVER 12/09/2013 12/10/2013 ELECTRIC MOTOR REPAIR $491.39 SCOTT CHRISTENSON 12/10/2013 12/12/2013 MICRON $121.00 SCOTT CHRISTENSON 12/12/2013 12/13/2013 MUSKA ELECTRIC CO.$335.00 SCOTT CHRISTENSON 12/12/2013 12/13/2013 MUSKA ELECTRIC CO.$688.22 SCOTT CHRISTENSON 12/08/2013 12/09/2013 CUB FOODS #1599 $53.83 KERRY CROTTY 12/10/2013 12/12/2013 RICHARD'S $290.00 KERRY CROTTY 12/06/2013 12/09/2013 G&K SERVICES 182 $109.94 CHARLES DEAVER 12/09/2013 12/11/2013 COMO PARK ANIMAL HOSPITAL $75.56 RICHARD DOBLAR 12/10/2013 12/12/2013 CMI INC MOTO $110.08 RICHARD DOBLAR 12/10/2013 12/12/2013 OFFICE MAX $44.92 RICHARD DOBLAR 12/02/2013 12/04/2013 THE HOME DEPOT 2801 $53.50 TOM DOUGLASS 12/05/2013 12/06/2013 NUCO2 01 OF 01 $207.55 TOM DOUGLASS 12/05/2013 12/06/2013 NUCO2 01 OF 01 $153.36 TOM DOUGLASS G1, Attachment 1 Council Packet Page Number 21 of 126 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\01-13-2014\COUNCIL REPORTS\G1 AprClms - 12-13 and 12-20.xlsx 12/05/2013 12/06/2013 NUCO2 01 OF 01 $254.01 TOM DOUGLASS 12/05/2013 12/06/2013 NUCO2 01 OF 01 $216.67 TOM DOUGLASS 12/05/2013 12/09/2013 COMMERCIAL POOL & SPA SUP $174.62 TOM DOUGLASS 12/05/2013 12/09/2013 COMMERCIAL POOL & SPA SUP $141.38 TOM DOUGLASS 12/06/2013 12/06/2013 AIRGASS NORTH $39.48 TOM DOUGLASS 12/06/2013 12/06/2013 AIRGASS NORTH $114.67 TOM DOUGLASS 12/10/2013 12/11/2013 THERMO DYNE INC $1,048.00 TOM DOUGLASS 12/10/2013 12/12/2013 THE HOME DEPOT 2801 $40.29 TOM DOUGLASS 12/11/2013 12/13/2013 COMMERCIAL POOL & SPA SUP $64.25 TOM DOUGLASS 12/07/2013 12/09/2013 WP-SCOACH ETICKET $61.65 MICHAEL DUGAS 12/07/2013 12/09/2013 WP-SCOACH ETICKET $66.70 MICHAEL DUGAS 12/07/2013 12/09/2013 WP-SCOACH ETICKET $145.83 MICHAEL DUGAS 12/07/2013 12/09/2013 WP-SCOACH ETICKET $127.18 MICHAEL DUGAS 12/07/2013 12/10/2013 WP-SCOACH ETICKET ($59.90)MICHAEL DUGAS 12/08/2013 12/09/2013 WP-SCOACH ETICKET $135.58 MICHAEL DUGAS 12/08/2013 12/09/2013 WP-SCOACH ETICKET $128.69 MICHAEL DUGAS 12/08/2013 12/09/2013 WP-SCOACH ETICKET $128.69 MICHAEL DUGAS 12/09/2013 12/10/2013 WP-SCOACH ETICKET $92.14 MICHAEL DUGAS 12/09/2013 12/10/2013 WP-SCOACH ETICKET $80.35 MICHAEL DUGAS 12/09/2013 12/10/2013 WP-SCOACH ETICKET $135.94 MICHAEL DUGAS 12/09/2013 12/10/2013 WP-SCOACH ETICKET $127.51 MICHAEL DUGAS 12/09/2013 12/11/2013 WP-SCOACH ETICKET ($89.81)MICHAEL DUGAS 12/02/2013 12/03/2013 FASTENAL COMPANY01 $43.04 DOUG EDGE 12/02/2013 12/03/2013 MENARDS 3059 $179.96 DOUG EDGE 12/02/2013 12/04/2013 THE HOME DEPOT 2801 $16.47 DOUG EDGE 12/01/2013 12/02/2013 KOHL'S #744 $116.60 VIRGINIA ERICKSON 12/01/2013 12/03/2013 HERBERGERS #0342 $317.93 VIRGINIA ERICKSON 12/01/2013 12/03/2013 THE HOME DEPOT 2810 $70.45 LARRY FARR 12/01/2013 12/03/2013 WM EZPAY $498.42 LARRY FARR 12/04/2013 12/05/2013 JOHNSTONE SUPPLY $461.92 LARRY FARR 12/04/2013 12/05/2013 TARGET 00000687 $58.07 LARRY FARR 12/05/2013 12/06/2013 WM EZPAY $1,050.82 LARRY FARR 12/05/2013 12/09/2013 THE HOME DEPOT 2801 $498.95 LARRY FARR 12/05/2013 12/09/2013 WM EZPAY $523.14 LARRY FARR 12/06/2013 12/09/2013 G&K SERVICES 182 $394.96 LARRY FARR 12/06/2013 12/09/2013 G&K SERVICES 182 $727.48 LARRY FARR 12/09/2013 12/10/2013 DAVIS LOCK & SAFE $288.56 LARRY FARR 12/10/2013 12/11/2013 REPUBLIC SERVICES TRASH $493.00 DAVID FISHER 12/02/2013 12/03/2013 HYDROCAD SOFTWARE $240.00 MYCHAL FOWLDS 12/02/2013 12/04/2013 METRO SALES INC $968.28 MYCHAL FOWLDS 12/02/2013 12/04/2013 PAYFLOW/PAYPAL $59.95 MYCHAL FOWLDS 12/02/2013 12/04/2013 IMAGING PATH $4,661.77 MYCHAL FOWLDS 12/03/2013 12/04/2013 LINE 1 PARTNERS INC $1,459.76 MYCHAL FOWLDS 12/03/2013 12/04/2013 TOSHIBA BUSINESS SOLUTION $2.94 MYCHAL FOWLDS 12/04/2013 12/06/2013 C2C SYSTEMS INC.$843.00 MYCHAL FOWLDS 12/06/2013 12/09/2013 VZWRLSS*APOCC VISB $969.74 MYCHAL FOWLDS 12/09/2013 12/11/2013 MAVERICKLABEL.COM $108.97 MYCHAL FOWLDS 12/11/2013 12/11/2013 AMAZON MKTPLACE PMTS $26.98 MYCHAL FOWLDS 12/12/2013 12/13/2013 RACKMOUNT SOLUTIONS $48.71 MYCHAL FOWLDS 12/12/2013 12/13/2013 IDU*INSIGHT PUBLIC SEC $140.05 MYCHAL FOWLDS 11/29/2013 12/02/2013 IDU*INSIGHT PUBLIC SEC $1,915.78 NICK FRANZEN 12/02/2013 12/03/2013 IDU*INSIGHT PUBLIC SEC $111.01 NICK FRANZEN 12/04/2013 12/05/2013 IDU*INSIGHT PUBLIC SEC $1,032.42 NICK FRANZEN 12/06/2013 12/09/2013 COMPUTER RENTAL SYSTEM $2,731.69 NICK FRANZEN 12/06/2013 12/09/2013 CDW GOVERNMENT $101.38 NICK FRANZEN 12/11/2013 12/12/2013 IDU*INSIGHT PUBLIC SEC $126.05 NICK FRANZEN G1, Attachment 1 Council Packet Page Number 22 of 126 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\01-13-2014\COUNCIL REPORTS\G1 AprClms - 12-13 and 12-20.xlsx 12/11/2013 12/12/2013 SHI CORP $406.01 NICK FRANZEN 12/12/2013 12/13/2013 IDU*INSIGHT PUBLIC SEC $298.14 NICK FRANZEN 12/12/2013 12/13/2013 IDU*INSIGHT PUBLIC SEC $149.07 NICK FRANZEN 11/29/2013 12/02/2013 CUB FOODS #1599 $4.99 JEAN GLASS 12/01/2013 12/02/2013 CUB FOODS #1599 $4.99 JEAN GLASS 12/02/2013 12/03/2013 MINN EMPLOYEE RECREATION $400.00 JEAN GLASS 12/03/2013 12/04/2013 CUB FOODS #1599 $4.99 JEAN GLASS 12/06/2013 12/09/2013 CUB FOODS #1599 $4.99 JEAN GLASS 12/09/2013 12/11/2013 OFFICE DEPOT #1090 $152.59 JEAN GLASS 12/10/2013 12/11/2013 CUB FOODS #1599 $4.99 JEAN GLASS 12/10/2013 12/12/2013 OFFICE DEPOT #1214 $3.52 JEAN GLASS 12/12/2013 12/13/2013 CUB FOODS #1599 $4.99 JEAN GLASS 12/12/2013 12/13/2013 CUB FOODS #1599 $19.96 JEAN GLASS 12/04/2013 12/05/2013 INTERNATIONAL INSTITUTE O $185.00 KAREN GUILFOILE 12/07/2013 12/09/2013 VZWRLSS*APOCC VISN $107.89 KAREN GUILFOILE 12/03/2013 12/04/2013 HENRIKSEN ACE HARDWARE $11.14 MARK HAAG 12/06/2013 12/09/2013 FRATTALLONES WOODBURY AC $4.69 MILES HAMRE 12/06/2013 12/09/2013 HENRIKSEN ACE HARDWARE $47.65 TAMARA HAYS 12/09/2013 12/10/2013 MENARDS 3022 $18.73 TAMARA HAYS 12/12/2013 12/13/2013 HENRIKSEN ACE HARDWARE $11.77 TAMARA HAYS 12/10/2013 12/11/2013 HENRIKSEN ACE HARDWARE $9.60 GARY HINNENKAMP 12/01/2013 12/03/2013 WEDDINGPAGES INC $311.16 RON HORWATH 12/12/2013 12/13/2013 PAPA MURPHY'S MN041 $410.00 RON HORWATH 11/29/2013 12/02/2013 BLUE RIBBON BAIT & TACKLE $15.49 ANN HUTCHINSON 12/06/2013 12/09/2013 ZEROREZ $650.82 ANN HUTCHINSON 12/10/2013 12/11/2013 TOSHIBA BUSINESS SOLUTION $1,194.22 ANN HUTCHINSON 12/10/2013 12/12/2013 WEBER AND TROSETH INC $48.50 ANN HUTCHINSON 12/12/2013 12/13/2013 BLUE RIBBON BAIT & TACKLE $4.43 ANN HUTCHINSON 12/02/2013 12/03/2013 MENARDS 3022 $143.55 DAVID JAHN 12/10/2013 12/11/2013 DALCO ENTERPRISES, INC $832.02 DAVID JAHN 12/04/2013 12/05/2013 RAINBOW FOODS 00088617 $41.41 TOM KALKA 12/11/2013 12/12/2013 THE UPS STORE 2171 $17.92 TOM KALKA 12/04/2013 12/06/2013 OFFICE DEPOT #1090 $106.05 LOIS KNUTSON 12/02/2013 12/03/2013 KLBB RADIO $210.00 DUWAYNE KONEWKO 12/02/2013 12/03/2013 CUB FOODS #1599 $25.65 NICHOLAS KREKELER 12/02/2013 12/03/2013 PAYPAL *AQUAMEDIARE $215.00 NICHOLAS KREKELER 12/10/2013 12/12/2013 VALLEY TROPHY $21.75 NICHOLAS KREKELER 12/03/2013 12/04/2013 COMCAST CABLE COMM $70.60 DAVID KVAM 12/05/2013 12/06/2013 CUB FOODS #1599 $73.06 DAVID KVAM 11/29/2013 12/02/2013 LA POLICE GEAR INC $191.90 JOHNNIE LU 12/06/2013 12/09/2013 OVERHEAD DOOR COMP $809.40 STEVE LUKIN 12/06/2013 12/09/2013 EMERGENCY AUTOMOTIVE $85.00 STEVE LUKIN 12/10/2013 12/10/2013 AIRGASS NORTH $53.08 STEVE LUKIN 12/10/2013 12/11/2013 ASPEN MILLS INC.$2,490.66 STEVE LUKIN 12/11/2013 12/12/2013 MENARDS 3059 $26.22 STEVE LUKIN 12/11/2013 12/13/2013 THE SALVATION ARMY 11 $25.80 ALESIA METRY 12/03/2013 12/04/2013 WALGREENS #10585 $4.99 SASHA MEYER 12/05/2013 12/06/2013 WELCOME WAGON $213.00 SASHA MEYER 12/05/2013 12/09/2013 BROADWAY RENTAL $489.74 SASHA MEYER 12/10/2013 12/12/2013 BROADWAY RENTAL ($39.72)SASHA MEYER 12/10/2013 12/12/2013 BOUND TREE MEDICAL LLC $23.97 MICHAEL MONDOR 12/10/2013 12/12/2013 BOUND TREE MEDICAL LLC $95.76 MICHAEL MONDOR 12/10/2013 12/12/2013 BOUND TREE MEDICAL LLC $676.36 MICHAEL MONDOR 12/11/2013 12/13/2013 NORTHERN TOOL EQUIP-MN $48.14 RICHARD NORDQUIST 12/05/2013 12/09/2013 OFFICE DEPOT #1090 $76.72 MARY KAY PALANK 12/02/2013 12/05/2013 AR 500 ARMOR $281.00 JAMES PARKER G1, Attachment 1 Council Packet Page Number 23 of 126 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\01-13-2014\COUNCIL REPORTS\G1 AprClms - 12-13 and 12-20.xlsx 12/03/2013 12/04/2013 LA POLICE GEAR INC $224.78 JAMES PARKER 12/05/2013 12/06/2013 ORIGINAL MATTRESS FACT $32.29 ROBERT PETERSON 12/09/2013 12/10/2013 HENRIKSEN ACE HARDWARE $2.99 ROBERT PETERSON 12/02/2013 12/03/2013 FACTORY MTR PTS #1 $1,012.13 STEVEN PRIEM 12/02/2013 12/03/2013 FACTORY MTR PTS #1 $114.28 STEVEN PRIEM 12/02/2013 12/03/2013 AUTO PLUS LITTLE CANADA $53.73 STEVEN PRIEM 12/02/2013 12/03/2013 LITTLE FALLS MACHINE INC $79.15 STEVEN PRIEM 12/02/2013 12/03/2013 POLAR CHEVROLET MAZDA $140.00 STEVEN PRIEM 12/02/2013 12/04/2013 AN FORD WHITE BEAR LAK $122.96 STEVEN PRIEM 12/04/2013 12/05/2013 TOWMASTER $607.05 STEVEN PRIEM 12/04/2013 12/05/2013 PIONEER RIM & WHEEL HQ $91.59 STEVEN PRIEM 12/04/2013 12/05/2013 TARCO INDUSTRIES INC.$183.95 STEVEN PRIEM 12/05/2013 12/06/2013 AUTO PLUS LITTLE CANADA $109.11 STEVEN PRIEM 12/05/2013 12/09/2013 AN FORD WHITE BEAR LAK $698.50 STEVEN PRIEM 12/06/2013 12/09/2013 TOWMASTER $151.92 STEVEN PRIEM 12/06/2013 12/09/2013 AN FORD WHITE BEAR LAK $16.21 STEVEN PRIEM 12/06/2013 12/09/2013 AN FORD WHITE BEAR LAK $309.74 STEVEN PRIEM 12/09/2013 12/10/2013 FACTORY MTR PTS #1 $316.06 STEVEN PRIEM 12/09/2013 12/10/2013 FACTORY MTR PTS #1 $12.96 STEVEN PRIEM 12/09/2013 12/10/2013 AUTO PLUS LITTLE CANADA $124.61 STEVEN PRIEM 12/09/2013 12/10/2013 AUTO PLUS LITTLE CANADA $7.73 STEVEN PRIEM 12/10/2013 12/11/2013 AUTO PLUS LITTLE CANADA $44.14 STEVEN PRIEM 12/10/2013 12/11/2013 AN FORD WHITE BEAR LAK $126.22 STEVEN PRIEM 12/10/2013 12/12/2013 NAPA STORE 3279016 $1.60 STEVEN PRIEM 12/11/2013 12/12/2013 AUTO PLUS LITTLE CANADA $19.43 STEVEN PRIEM 12/11/2013 12/12/2013 AUTO PLUS LITTLE CANADA $10.94 STEVEN PRIEM 12/11/2013 12/12/2013 AN FORD WHITE BEAR LAK $33.54 STEVEN PRIEM 12/11/2013 12/12/2013 AN FORD WHITE BEAR LAK $73.77 STEVEN PRIEM 12/11/2013 12/12/2013 BAUER BUILT TIRE 18 $371.28 STEVEN PRIEM 12/11/2013 12/12/2013 BAUER BUILT TIRE 18 $485.04 STEVEN PRIEM 12/11/2013 12/13/2013 BOYER TRUCKS - PARTS $645.46 STEVEN PRIEM 12/12/2013 12/13/2013 FACTORY MTR PTS #1 $218.62 STEVEN PRIEM 12/12/2013 12/13/2013 MINNESOTA WANNER CO.$218.17 STEVEN PRIEM 12/10/2013 12/11/2013 VIKING ELECTRIC-CREDIT DE $78.30 KELLY PRINS 12/11/2013 12/13/2013 MINNESOTA OCCUPATIONAL HE $180.00 TERRIE RAMEAUX 12/03/2013 12/04/2013 HILLYARD INC MINNEAPOLIS $1,403.60 MICHAEL REILLY 12/04/2013 12/05/2013 DALCO ENTERPRISES, INC $547.85 MICHAEL REILLY 12/02/2013 12/04/2013 SCW FITNESS EDUCATION $270.00 LORI RESENDIZ 12/10/2013 12/12/2013 DOLRTREE 2396 00023960 $56.78 AUDRA ROBBINS 12/12/2013 12/13/2013 TARGET 00011858 $24.06 AUDRA ROBBINS 12/09/2013 12/11/2013 THE HOME DEPOT 2801 $37.34 ROBERT RUNNING 12/11/2013 12/13/2013 SPRINT STORE #226 $21.41 ROBERT RUNNING 11/29/2013 12/02/2013 LILLIE SUBURBAN NEWSPAPE $202.50 DEB SCHMIDT 12/02/2013 12/03/2013 CUB FOODS #1599 $42.75 DEB SCHMIDT 12/03/2013 12/04/2013 T-MOBILE.COM*PAYMENT $32.15 DEB SCHMIDT 12/05/2013 12/06/2013 SECRETARY OF STATE $120.00 DEB SCHMIDT 12/04/2013 12/05/2013 FEDEXOFFICE 00006171 $202.07 PAUL SCHNELL 11/28/2013 12/02/2013 WM EZPAY $1,211.03 SCOTT SCHULTZ 12/06/2013 12/09/2013 G&K SERVICES 182 $1,497.14 SCOTT SCHULTZ 12/12/2013 12/13/2013 FLEXIBLE PIPE TOOL COMPAN $77.70 SCOTT SCHULTZ 12/03/2013 12/04/2013 CUB FOODS #1599 $62.84 CAITLIN SHERRILL 12/03/2013 12/04/2013 CUB FOODS #1599 $19.63 CAITLIN SHERRILL 12/09/2013 12/10/2013 WAL-MART #2087 $44.76 CAITLIN SHERRILL 12/09/2013 12/11/2013 JOANN ETC #1970 $21.05 CAITLIN SHERRILL 12/11/2013 12/12/2013 BAKERS-SQUARE-REST #0670 $110.90 CAITLIN SHERRILL 12/12/2013 12/13/2013 TARGET 00011858 $36.40 CAITLIN SHERRILL G1, Attachment 1 Council Packet Page Number 24 of 126 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\01-13-2014\COUNCIL REPORTS\G1 AprClms - 12-13 and 12-20.xlsx 12/12/2013 12/13/2013 PARTY CITY #768 $32.12 CAITLIN SHERRILL 12/12/2013 12/12/2013 PARABEN CORPORATION $488.00 MICHAEL SHORTREED 12/12/2013 12/13/2013 PAYPAL *OXYGENFOREN $999.00 MICHAEL SHORTREED 12/02/2013 12/03/2013 CUB FOODS #1599 $17.30 JOANNE SVENDSEN 12/02/2013 12/03/2013 CUB FOODS #1599 $18.40 JOANNE SVENDSEN 12/11/2013 12/12/2013 BUBERL BLACK DIRT $555.75 JAMES TAYLOR 12/11/2013 12/12/2013 CUB FOODS #1599 $20.12 JAMES TAYLOR 12/06/2013 12/09/2013 UNIFORMS UNLIMITED INC.$270.66 PAUL THEISEN 12/11/2013 12/12/2013 U OF M CCE NONCREDIT $370.00 MICHAEL THOMPSON 12/03/2013 12/04/2013 USPS POSTAL ST66100207 $93.75 SUSAN ZWIEG $58,955.46 G1, Attachment 1 Council Packet Page Number 25 of 126 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\01-13-2014\COUNCIL REPORTS\G1 AprClms - 12-13 and 12-20.xlsx CHECK #CHECK DATE EMPLOYEE NAME 12/20/13 CAVE, REBECCA 435.16 12/20/13 JUENEMANN, KATHLEEN 435.16 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD AMOUNT 12/20/13 CARDINAL, ROBERT 435.16 12/20/13 STRAUTMANIS, MARIS 80.00 12/20/13 VALLE, EDWARD 50.00 12/20/13 KOPPEN, MARVIN 435.16 12/20/13 ROSSBACH, WILLIAM 494.44 12/20/13 COLEMAN, MELINDA 4,719.94 12/20/13 KANTRUD, HUGH 184.62 12/20/13 AHL, R. CHARLES 5,459.42 12/20/13 BURLINGAME, SARAH 2,200.53 12/20/13 JAHN, DAVID 1,906.32 12/20/13 RAMEAUX, THERESE 3,130.54 12/20/13 CHRISTENSON, SCOTT 2,583.79 12/20/13 FARR, LARRY 2,650.68 12/20/13 DEBILZAN, JUDY 1,385.92 12/20/13 JACKSON, MARY 2,176.91 12/20/13 BAUMAN, GAYLE 4,602.02 12/20/13 ANDERSON, CAROLE 1,078.34 12/20/13 SINDT, ANDREA 2,240.23 12/20/13 ARNOLD, AJLA 2,360.10 12/20/13 KELSEY, CONNIE 2,653.11 12/20/13 RUEB, JOSEPH 2,829.00 12/20/13 SCHMIDT, DEBORAH 3,096.67 12/20/13 SPANGLER, EDNA 1,167.95 12/20/13 BEGGS, REGAN 2,107.70 12/20/13 GUILFOILE, KAREN 4,452.98 12/20/13 MOY, PAMELA 1,558.45 12/20/13 OSTER, ANDREA 2,006.46 12/20/13 LARSON, MICHELLE 1,919.64 12/20/13 MECHELKE, SHERRIE 1,054.24 12/20/13 VITT, SANDRA 1,227.75 12/20/13 WEAVER, KRISTINE 2,441.07 12/20/13 RICHTER, CHARLENE 1,861.64 12/20/13 SCHOENECKER, LEIGH 2,585.09 12/20/13 PALANK, MARY 2,075.31 12/20/13 POWELL, PHILIP 2,999.29 12/20/13 CORCORAN, THERESA 2,025.51 12/20/13 KVAM, DAVID 4,304.38 12/20/13 THOMFORDE, FAITH 1,814.34 12/20/13 ABEL, CLINT 2,947.13 12/20/13 SCHNELL, PAUL 4,745.37 12/20/13 SVENDSEN, JOANNE 2,250.50 G1, Attachment 1 Council Packet Page Number 26 of 126 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\01-13-2014\COUNCIL REPORTS\G1 AprClms - 12-13 and 12-20.xlsx 12/20/13 BARTZ, PAUL 3,462.87 12/20/13 BELDE, STANLEY 3,880.98 12/20/13 ALDRIDGE, MARK 3,316.38 12/20/13 BAKKE, LONN 3,345.55 12/20/13 BUSACK, DANIEL 4,550.85 12/20/13 CARNES, JOHN 2,239.22 12/20/13 BENJAMIN, MARKESE 2,887.16 12/20/13 BIERDEMAN, BRIAN 4,338.02 12/20/13 DOBLAR, RICHARD 4,095.31 12/20/13 DUGAS, MICHAEL 3,839.88 12/20/13 CROTTY, KERRY 3,684.01 12/20/13 DEMULLING, JOSEPH 3,366.23 12/20/13 FRITZE, DEREK 3,073.33 12/20/13 GABRIEL, ANTHONY 3,653.23 12/20/13 ERICKSON, VIRGINIA 3,344.04 12/20/13 FORSYTHE, MARCUS 2,662.99 12/20/13 HIEBERT, STEVEN 3,895.28 12/20/13 JOHNSON, KEVIN 4,747.29 12/20/13 HAWKINSON JR, TIMOTHY 3,392.47 12/20/13 HER, PHENG 3,046.73 12/20/13 KREKELER, NICHOLAS 919.60 12/20/13 KROLL, BRETT 3,201.34 12/20/13 KALKA, THOMAS 963.29 12/20/13 KONG, TOMMY 3,062.74 12/20/13 LU, JOHNNIE 3,118.18 12/20/13 LYNCH, KATHERINE 2,982.99 12/20/13 LANGNER, SCOTT 167.59 12/20/13 LANGNER, TODD 3,111.27 12/20/13 MCCARTY, GLEN 3,165.98 12/20/13 METRY, ALESIA 3,886.04 12/20/13 MARINO, JASON 3,173.99 12/20/13 MARTIN, JERROLD 3,320.23 12/20/13 OLSON, JULIE 3,007.30 12/20/13 PARKER, JAMES 2,811.99 12/20/13 MICHELETTI, BRIAN 2,466.02 12/20/13 NYE, MICHAEL 3,795.29 12/20/13 SHORTREED, MICHAEL 4,183.06 12/20/13 STEINER, JOSEPH 3,685.01 12/20/13 REZNY, BRADLEY 4,863.86 12/20/13 RHUDE, MATTHEW 3,218.71 12/20/13 THEISEN, PAUL 3,269.28 12/20/13 THIENES, PAUL 4,296.30 12/20/13 SYPNIEWSKI, WILLIAM 3,164.39 12/20/13 TAUZELL, BRIAN 2,887.16 12/20/13 ANDERSON, BRIAN 440.64 12/20/13 BAHL, DAVID 428.40 12/20/13 WENZEL, JAY 3,451.19 12/20/13 XIONG, KAO 3,007.30 12/20/13 BOURQUIN, RON 1,077.12 12/20/13 CAPISTRANT, JACOB 73.44 12/20/13 BASSETT, BRENT 293.76 12/20/13 BAUMAN, ANDREW 2,732.31 G1, Attachment 1 Council Packet Page Number 27 of 126 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\01-13-2014\COUNCIL REPORTS\G1 AprClms - 12-13 and 12-20.xlsx 12/20/13 COREY, ROBERT 293.76 12/20/13 CRAWFORD - JR, RAYMOND 2,413.01 12/20/13 CAPISTRANT, JOHN 763.98 12/20/13 CONCHA, DANIEL 514.08 12/20/13 DAWSON, RICHARD 4,752.00 12/20/13 EATON, PAUL 146.88 12/20/13 CRUMMY, CHARLES 336.60 12/20/13 DABRUZZI, THOMAS 2,199.03 12/20/13 HAGEN, MICHAEL 930.24 12/20/13 HALE, JOSEPH 192.78 12/20/13 EVERSON, PAUL 3,385.37 12/20/13 FASULO, WALTER 258.57 12/20/13 HUTCHINSON, JAMES 371.28 12/20/13 IMM, TRACY 171.36 12/20/13 HALWEG, JODI 2,888.60 12/20/13 HAWTHORNE, ROCHELLE 2,644.03 12/20/13 KANE, ROBERT 856.80 12/20/13 KARRAS, JAMIE 293.76 12/20/13 JANSEN, CHAD 146.88 12/20/13 JONES, JONATHAN 146.88 12/20/13 KONDER, RONALD 410.04 12/20/13 KUBAT, ERIC 2,847.08 12/20/13 KELLOGG, JOHNATHAN 489.60 12/20/13 KERSKA, JOSEPH 587.52 12/20/13 MILLER, LADD 535.50 12/20/13 MILLER, NICHOLAS 618.12 12/20/13 LINDER, TIMOTHY 2,777.32 12/20/13 LOCHEN, MICHAEL 252.96 12/20/13 MORGAN, JEFFERY 477.37 12/20/13 NEILY, STEVEN 146.88 12/20/13 MONDOR, MICHAEL 3,500.59 12/20/13 MONSON, PETER 440.64 12/20/13 NOWICKI, PAUL 462.06 12/20/13 OLSON, JAMES 2,855.36 12/20/13 NIELSEN, KENNETH 485.52 12/20/13 NOVAK, JEROME 3,469.40 12/20/13 PARROW, JOSHUA 532.44 12/20/13 PETERSON, MARK 556.92 12/20/13 OPHEIM, JOHN 628.32 12/20/13 PACHECO, ALPHONSE 391.68 12/20/13 RAINEY, JAMES 844.56 12/20/13 RANK, NATHAN 881.28 12/20/13 PETERSON, ROBERT 3,012.51 12/20/13 POWERS, KENNETH 293.76 12/20/13 RIEKEN, NICHOLAS 299.88 12/20/13 RODRIGUEZ, ROBERTO 612.00 12/20/13 RANK, PAUL 440.64 12/20/13 RICE, CHRISTOPHER 1,071.00 12/20/13 SVENDSEN, RONALD 3,067.31 12/20/13 WHITE, JOEL 318.24 12/20/13 SEDLACEK, JEFFREY 2,888.60 12/20/13 STREFF, MICHAEL 3,124.46 G1, Attachment 1 Council Packet Page Number 28 of 126 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\01-13-2014\COUNCIL REPORTS\G1 AprClms - 12-13 and 12-20.xlsx 12/20/13 ZWIEG, SUSAN 1,745.75 12/20/13 CORTESI, LUANNE 1,470.18 12/20/13 GERVAIS-JR, CLARENCE 4,075.48 12/20/13 LUKIN, STEVEN 4,721.04 12/20/13 BUCKLEY, BRENT 3,776.37 12/20/13 DEBILZAN, THOMAS 2,828.90 12/20/13 KNUTSON, LOIS 2,223.40 12/20/13 BRINK, TROY 4,623.78 12/20/13 MEISSNER, BRENT 2,825.52 12/20/13 NAGEL, BRYAN 3,630.80 12/20/13 EDGE, DOUGLAS 2,919.02 12/20/13 JONES, DONALD 2,989.58 12/20/13 RUNNING, ROBERT 4,354.98 12/20/13 TEVLIN, TODD 2,949.41 12/20/13 OSWALD, ERICK 4,250.51 12/20/13 RUIZ, RICARDO 2,041.73 12/20/13 ENGSTROM, ANDREW 3,267.11 12/20/13 JAROSCH, JONATHAN 3,621.82 12/20/13 BURLINGAME, NATHAN 3,268.90 12/20/13 DUCHARME, JOHN 2,804.00 12/20/13 LOVE, STEVEN 3,665.84 12/20/13 THOMPSON, MICHAEL 4,531.65 12/20/13 KREGER, JASON 2,342.81 12/20/13 LINDBLOM, RANDAL 2,806.31 12/20/13 KONEWKO, DUWAYNE 4,512.71 12/20/13 HAMRE, MILES 1,896.24 12/20/13 ZIEMAN, SCOTT 208.00 12/20/13 JANASZAK, MEGHAN 1,687.39 12/20/13 NAUGHTON, JOHN 2,853.90 12/20/13 NORDQUIST, RICHARD 2,414.33 12/20/13 HAYS, TAMARA 2,176.14 12/20/13 HINNENKAMP, GARY 2,851.34 12/20/13 DEAVER, CHARLES 514.67 12/20/13 GERNES, CAROLE 136.00 12/20/13 PURVES, JUSTIN 1,846.16 12/20/13 BIESANZ, OAKLEY 1,354.63 12/20/13 SOUTTER, CHRISTINE 68.00 12/20/13 WACHAL, KAREN 955.29 12/20/13 HAYMAN, JANET 1,426.93 12/20/13 HUTCHINSON, ANN 2,709.28 12/20/13 YOUNG, TAMELA 2,104.19 12/20/13 EKSTRAND, THOMAS 3,906.15 12/20/13 GAYNOR, VIRGINIA 3,317.22 12/20/13 KROLL, LISA 1,946.59 12/20/13 BRASH, JASON 2,569.79 12/20/13 CARVER, NICHOLAS 3,317.22 12/20/13 FINWALL, SHANN 3,570.75 12/20/13 MARTIN, MICHAEL 2,882.59 12/20/13 WELLENS, MOLLY 1,818.76 12/20/13 ACEITUNO, FELIPE 50.00 12/20/13 FISHER, DAVID 3,884.68 12/20/13 SWAN, DAVID 2,829.79 G1, Attachment 1 Council Packet Page Number 29 of 126 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\01-13-2014\COUNCIL REPORTS\G1 AprClms - 12-13 and 12-20.xlsx 12/20/13 FISHER, CHANCE 37.50 12/20/13 FISHER, QUINN 36.00 12/20/13 BJORK, BRANDON 277.75 12/20/13 BRENEMAN, NEIL 2,435.05 12/20/13 SHERWOOD, CHRISTIAN 715.00 12/20/13 TAYLOR, JAMES 3,088.41 12/20/13 ROBBINS, AUDRA 3,242.05 12/20/13 ROBBINS, CAMDEN 508.25 12/20/13 ADAMS, DAVID 2,087.50 12/20/13 HAAG, MARK 4,044.49 12/20/13 VUKICH, CANDACE 222.00 12/20/13 ZILLEY, MATTHEW 22.50 12/20/13 WILBER, JEFFREY 1,692.11 12/20/13 AKEY, SHELLEY 161.75 12/20/13 ORE, JORDAN 1,692.11 12/20/13 SCHULTZ, SCOTT 3,418.81 12/20/13 HAUBLE, AMANDA 95.63 12/20/13 HOFMEISTER, MARY 1,163.88 12/20/13 EVANS, CHRISTINE 1,477.96 12/20/13 GLASS, JEAN 2,173.21 12/20/13 KULHANEK-DIONNE, ANN 558.00 12/20/13 MEYER, SASHA 1,813.20 12/20/13 HOFMEISTER, TIMOTHY 487.37 12/20/13 KELLEY, CAITLIN 931.10 12/20/13 STAHLMANN, ELLEN 138.13 12/20/13 VUE, LOR PAO 231.47 12/20/13 PELOQUIN, PENNYE 532.70 12/20/13 ST SAUVER, CRAIG 140.25 12/20/13 BAETZOLD, CLAIRE 18.38 12/20/13 BAUDE, JANE 40.15 12/20/13 AICHELE, MEGAN 43.31 12/20/13 ANDERSON, JOSHUA 526.86 12/20/13 BESTER, MICHAEL 149.50 12/20/13 BUCKLEY, BRITTANY 415.75 12/20/13 BAUDE, SARAH 50.88 12/20/13 BERGLUND, ERIK 21.75 12/20/13 CRANDALL, KRISTA 339.73 12/20/13 DEMPSEY, BETH 164.12 12/20/13 BUTLER, ANGELA 90.00 12/20/13 CLARK, PAMELA 58.65 12/20/13 ERICKSON-CLARK, CAROL 18.56 12/20/13 FARRELL, DANIEL 47.13 12/20/13 DUNN, RYAN 1,146.29 12/20/13 EKSTRAND, DANIEL 29.40 12/20/13 HAGSTROM, EMILY 22.80 12/20/13 HANSEN, HANNAH 381.67 12/20/13 FONTAINE, KIM 783.03 12/20/13 GRUENHAGEN, LINDA 308.45 12/20/13 HOLMBERG, LADONNA 359.46 12/20/13 HORWATH, RONALD 2,941.39 12/20/13 HASSAN, KIANA 36.50 12/20/13 HEINRICH, SHEILA 473.64 G1, Attachment 1 Council Packet Page Number 30 of 126 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\01-13-2014\COUNCIL REPORTS\G1 AprClms - 12-13 and 12-20.xlsx 12/20/13 KOHLER, ROCHELLE 64.76 12/20/13 KOZDROJ, GABRIELLA 100.00 12/20/13 HUNTLEY, NATALIE 45.00 12/20/13 JOHNSON, BARBARA 519.30 12/20/13 MCCOMAS, LEAH 168.75 12/20/13 MUSKAT, JULIE 130.00 12/20/13 LAMEYER, BRENT 65.26 12/20/13 LAMSON, ELIANA 27.00 12/20/13 PIEPER, THEODORE 63.00 12/20/13 POVLITZKI, MARINA 47.50 12/20/13 NITZ, CARA 436.00 12/20/13 OHS, CYNTHIA 115.00 12/20/13 RAU, COLE 58.00 12/20/13 RESENDIZ, LORI 663.76 12/20/13 PROESCH, ANDY 1,131.40 12/20/13 RANEY, COURTNEY 1,005.00 12/20/13 SCHERER, KATHLENE 75.00 12/20/13 SCHREIER, ROSEMARIE 370.00 12/20/13 RICHTER, DANIEL 113.40 12/20/13 ROLLERSON, TERRANCE 75.00 12/20/13 SMITH, CASEY 84.86 12/20/13 SMITH, JEROME 169.00 12/20/13 SCHREINER, MARK 67.53 12/20/13 SMITH, ANN 133.57 12/20/13 TREPANIER, TODD 264.50 12/20/13 TRUE, ANDREW 66.83 12/20/13 SMITLEY, SHARON 259.02 12/20/13 SYME, LAUREN 25.73 12/20/13 WARNER, CAROLYN 158.40 12/20/13 WHITE, DANICA 49.61 12/20/13 TUPY, HEIDE 45.80 12/20/13 TUPY, MARCUS 95.00 12/20/13 LANGER, CHELSEA 316.65 12/20/13 RANGEL, SAMANTHA 220.00 12/20/13 YUNKER, JOSEPH 115.00 12/20/13 BOSLEY, CAROL 108.00 12/20/13 CUSICK, JESSICA 161.50 12/20/13 DOUGLASS, TOM 1,852.99 12/20/13 WISTL, MOLLY 327.13 12/20/13 CRAWFORD, SHAWN 240.00 12/20/13 MAIDMENT, COLIN 335.50 12/20/13 MALONEY, SHAUNA 283.00 12/20/13 KRECH, ELAINE 252.00 12/20/13 LOONEY, RAYJEANIA 248.00 12/20/13 PRINS, KELLY 1,933.90 12/20/13 REILLY, MICHAEL 1,981.79 12/20/13 MCCLENNON, MATTHEW 212.00 12/20/13 NESVACIL, BRENNAN 224.00 12/20/13 SWANSON, CHRIS 1,564.19 12/20/13 PRIEM, STEVEN 2,688.01 12/20/13 STEFFEN, MICHAEL 102.00 12/20/13 THOMPSON, BENJAMIN 199.75 G1, Attachment 1 Council Packet Page Number 31 of 126 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2014\01-13-2014\COUNCIL REPORTS\G1 AprClms - 12-13 and 12-20.xlsx 9989702 9989703 9989704 9989705 9989706 9989707 9989708 9989709 9989710 9989711 9989712 526,938.24 12/20/13 BERGO, CHAD 2,768.75 12/20/13 FOWLDS, MYCHAL 3,911.11 12/20/13 WOEHRLE, MATTHEW 4,206.05 12/20/13 XIONG, BOON 1,535.94 12/20/13 ABRAHAMSON, TYLER 39.75 12/20/13 AYD, GWEN 23.25 12/20/13 FRANZEN, NICHOLAS 2,817.49 12/20/13 ABRAHAMSON, AMANDA 27.00 12/20/13 KUSTERMAN, KEVIN 27.00 12/20/13 LARSON, DANIEL 37.50 12/20/13 GREENER, DOUGLAS 51.75 12/20/13 HANGGE, NOAH 36.00 12/20/13 MILLER, MELISSA 141.00 12/20/13 SMITH, CORTNEY 199.75 12/20/13 AMUNDSON, DANIKA 44.00 12/20/13 WALES, ABIGAIL 337.24 G1, Attachment 1 Council Packet Page Number 32 of 126 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Gayle Bauman, Finance Director DATE: January 2, 2014 SUBJECT: Approval of Designation of Depositories for Investments Introduction State law, Chapter 427 requires that cities from time to time re-designate financial institutions as depositories for city investments. The last time this was done was in January 2013 when depositories were approved for the period through December 31, 2013. When city investments are made, quotations are obtained from securities dealers who are on the Federal Reserve Bank’s list of primary dealers (e.g., Smith Barney/Citigroup), securities dealers that are subsidiaries of financial institutions that have been designated as depositories (e.g., Wells Fargo Brokerage Services) and RBC Dain Rauscher which is the securities dealer for the League of Minnesota Cities 4M Fixed Rate Program. If a financial institution that is not a designated depository becomes a good option for city investments in the future, it will be recommended to the Council for designation as a depository as a separate agenda item. Budget Impact None. Recommendation It is recommended that the City Council adopt the attached resolution designating depositories for investments. Attachments 1. Resolution for Designation of Depositories for Investments G2 Council Packet Page Number 33 of 126 RESOLUTION NO. ___ DESIGNATION OF DEPOSITORIES FOR INVESTMENTS BE IT RESOLVED, that the following be and hereby are selected as depositories for time deposits of the City of Maplewood: Alerus Financial (fka Prosperan Bank, Washington County Bank) Wells Fargo Bank US Bank 4M Fund BE IT FURTHER RESOLVED, that the deposits in any of the above depositories shall not exceed the amount of F.D.I.C. insurance covering such deposit unless collateral or a bond is furnished as additional security, and BE IT FURTHER RESOLVED, that funds in the above depositories may be withdrawn and wire transferred to any other depository of the city by the request of the Finance Director or his/her designee. BE IT FURTHER RESOLVED, that these depository designations are effective until December 31, 2014. G2, Attachment 1 Council Packet Page Number 34 of 126 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Michael Thompson, Director of Public Works / City Engineer Scott Schultz, Fleet Superintendent DATE: January 2, 2014 SUBJECT: Approval of 2014 Fuel Contracts Introduction The council will consider approving gas and diesel fuel contracts with Yocum Oil at fixed rates for 2014. Discussion With the uncertainties in the oil markets, which is nothing new, locking in fuel pricing for 2014 is important in order to have stability in the budgeting process throughout the year. The city has secured a price (without taxes) of $2.68/gallon for gas over an 11 month contract period (March 2014 -January 2015). Yocum Oil will be supplying 51,700 gallons of gas to the city (4,700 gallons/month). The contract also requires Yocum Oil to deliver 3,300 gallons of diesel per month for 12 months (Feb 2014 – January 2015) for a total of 39,600 gallons at a price of $3.11/gallon. Budget Impact Below is a rate comparison of current and recent contract years: Gas 2011: $2.60/gallon 2012: $2.71/gallon 2013: $2.79/gallon 2014: $2.68/gallon Diesel 2011: $2.89/gallon 2012: $3.15/gallon 2013: $3.21/gallon 2014: $3.11/gallon During preparation of the 2014 budget it was assumed fuel costs would stay steady with the 2013 budget amounts. However, both gas and diesel prices decreased slightly. Also due to a change in fuel usage, the contracted gallons of gasoline were lowered by 12,100 gallons and G3 Council Packet Page Number 35 of 126 diesel gallons were increased by 3,300 gallons. As a result, the 2014 fuel contract will save approximately $27,000.00 compared to the 2013 fuel contract. This is a result of right-sizing the fleet and higher efficiencies of new vehicles. Recommendation It is recommended that the council ratify the attached gas and diesel fuel contracts with Yocum Oil. Attachments 1. Yocum Oil – 2014 Gas Contract (March 2014 - January 2015) 2. Yocum Oil – 2014 Diesel Contract (February 2014 - January 2015) G3 Council Packet Page Number 36 of 126 G3, Attachment 1 Council Packet Page Number 37 of 126 G3, Attachment 1 Council Packet Page Number 38 of 126 G3, Attachment 1 Council Packet Page Number 39 of 126 G3, Attachment 2 Council Packet Page Number 40 of 126 G3, Attachment 2 Council Packet Page Number 41 of 126 G3, Attachment 2 Council Packet Page Number 42 of 126 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Michael Thompson, Director of Public Works/City Engineer DATE: January 2, 2014 SUBJECT: Approval of Wicklanders Pond Dredging in Partnership with Ramsey-Washington Metro Watershed District (RWMWD), City Project 13-12 Introduction The City Council will consider approving the budget for City Project 13-12. Background The city completed an entire inventory of all water bodies within city limits over the past several years. It was determined that Wicklanders Pond, which is located between City Hall and the Community Center, has filled with sediment over time and requires maintenance activities. The maintenance activities include removing a thick layer of sediment on the bottom of most areas of the pond. This will help restore its original design function for storage volume and water quality treatment. This project will help improve the water quality of the downstream Wakefield water body which is currently impaired. Wakefield Lake is defined as an impaired water body and is under a Watershed Restoration and Protection (WRAP) Plan. The RWMWD is the lead on the WRAP to help restore water quality and has partnered with the city in identifying Wicklanders Pond as an upstream water body in need of improvement to help improve the water quality of Wakefield Lake. As such, RWMWD agreed to design and inspect the project and cover other indirect costs. The city would be responsible for construction costs only. Budget Impact RWMWD bid the project and will invoice the city at a later date once the sediment removal from the pond is complete. RWMWD awarded a contract to North Metro Asphalt. Based on bid items and pricing the current estimate for the work is $123,239.00. However when construction begins that may change based on actual amounts of sediment removed. Pond dredging is identified in the approved 2014-2018 CIP for $300,000 over 5 years, financed by the Environmental Utility Fund (EUF). It is recommended that a project budget of $140,000.00 be established from the EUF. G4 Council Packet Page Number 43 of 126 Recommendation It is recommended that the council establish a project budget of $140,000.00 for City Project 13- 12 and authorize the finance director to make the necessary financial transfers to implement the project, and reimburse RWMWD upon project completion. Attachments 1. Location Map G4 Council Packet Page Number 44 of 126 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 1,026.8 THIS MAP IS NOT TO BE USED FOR NAVIGATION 1: NAD_1983_HARN_Adj_MN_Ramsey_Feet 1,026.8513.41 Legend Wicklanders Pond, City Project 13-12 6,161 Enter Map Description Notes 0 Feet City Halls Schools Hospitals Fire Stations Police Stations Recreational Centers Parcel Points Parcel Boundaries G4, Attachment 1 Council Packet Page Number 45 of 126 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Michael Thompson, Director of Public Works/City Engineer Bryan Nagel, Street Superintendent DATE: January 2, 2014 SUBJECT: Approval of Purchase for Road Salt Introduction The City Council will consider approving purchase of additional road salt. Background With the unseasonably cold winter to date and that pattern predicted to continue additional treated road salt must be ordered. Additionally, exercising the purchase option for regular road salt under the existing 2013-2014 contract pricing is needed. An additional 300 tons of treated road salt must be purchased at this time off contract. Bryan Nagel attempted to obtain two written quotes, and with many suppliers seeing extreme demand only North American Salt could deliver on the product. The other, Cargill Deicing Technology, submitted a quote stating that they could not guarantee a supply of materials for order. North American Salt provided a quote of $78.84 per ton for the 300 tons, plus an estimated $132 per truck load fuel surcharge cost. We anticipate 12 truck loads for the material. Thus the estimated total cost is $25,300. The city would be exempt from taxes on this 2014 materials purchase under the new legislation. For regular road salt we intend to exercise the option under the existing 2013-2014 state contract by taking delivery of an additional 210 tons at a cost of $15,000. In April of 2013 the council approved a not to exceed purchase approval amount of $90,000 and that has been reached. The additional $15,000 authorization is needed to allow the additional option purchase. Budget Impact The $25,300 estimated cost for additional treated road salt would be paid for out of the approved 2014 operating budget within the Public Works Snow and Ice Control Program: 101- 514-000-4180. Similarly, the cost of regular road salt, estimated at $15,000 would be paid for out of the same account. This does not impact the approved 2014 budget as $75,000 is currently allocated to this program. G5 Council Packet Page Number 46 of 126 Recommendation It is recommended that the council approve the contract with North American Salt for the purchase of 300 tons of treated road salt at a total estimated cost of $25,300, and also authorize the purchase of an additional 210 tons of regular road salt under current state contract at an estimated cost of $15,000. Attachments None. G5 Council Packet Page Number 47 of 126 G6 MEMORANDUM DATE: January 2, 2014 TO: Chuck Ahl, City Manager FROM: Terrie Rameaux, Human Resource Coordinator SUBJECT: Approval of Resolution for 2014 Pay Rates for Temporary/Seasonal, and Casual Part-Time Employees Introduction/Background Please forward the attached resolution to the City Council for approval. It is recommended that this resolution be adopted to replace the existing resolution establishing pay rates for temporary, seasonal, and casual part-time employees. This resolution, updated annually, provides a current competitive wage scale when hiring for these positions. Changes indicated in bold. There are two specific changes—a 2% cost of living adjustment (COLA) to the casual part-time Fire Department positions retroactive to January 1, 2014. The City’s past practice is to be consistent in providing the same COLA adjustments to the casual part-time Fire Department positions as it does to the City’s various collective bargaining groups. The other change is a range adjustment to the CSO (community service officer) position, which has not been adjusted in many years. This change will bring it more in line with other communities. Budget Impact Each department has an approved 2014 budget for temporary/seasonal, casual part-time employees; there is no real additional budget impact. Recommendation It is recommended that the Council adopt the attached resolution to be effective January 1, 2014. Attachment 1) Resolution for 2014 Temporary/Seasonal and Casual P/T Employees Council Packet Page Number 48 of 126 G6, Attachment 1 RESOLUTION WHEREAS, according to the Minnesota Public Employees Labor Relations act, part-time employees who do not work more than 14 hour per week and temporary/seasonal employees who work in positions that do not exceed 67 days in a calendar year, or 100 days for full-time students, are not public employees and are therefore not eligible for membership in a public employee union. NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job classifications are hereby established for temporary/seasonal, casual part-time employees effective January 1, 2014 upon Council approval. Accountant $10.00-30.00 per hour Accounting Technician $9.00-22.00 per hour Administrative Assistant $9.00-23.00 per hour Background Investigator $25.00-35.00 per hour Building Inspector $14.00-35.00 per hour Building Attendant $7.25-15.00 per hour Customer Service Assistant $7.25-15.00 per hour CSO $14.50-19.50 per hour Data Entry Operator $8.00-12.00 per hour Election Judge $7.25-12.00 per hour Election Judge - Assistant Chair $9.00-15.00 per hour Election Precinct Chair $9.00-16.00 per hour Engineering Aide $7.00-16.00 per hour Engineering Technician $10.00-16.00 per hour Fire Maintenance/Engineer ** Firefighter-in-Training (new hire) ** $14.71 per hour $10.51 per hour Firefighter/EMT ** $12.61 per hour Firefighter/Paramedic ** $13.66 per hour Firefighter/EMT Captain ** $14.71 per hour Firefighter/Paramedic Captain ** $15.76 per hour Battalion Chief ** $16.81 per hour Intern $7.25-20.00 per hour IT Technician $15.00-20.00 per hour Laborer $7.25-14.00 per hour Lifeguard $7.25-14.00 per hour Manager-on-Duty Differential $1.00 per hour Office Specialist $8.50-18.00 per hour Receptionist $8.00-16.00 per hour Recreation Instructor/Leader $7.25-32.00 per hour Recreation Official $7.25-30.00 per hour Recreation Worker $7.25-18.00 per hour Theater Technician $20.00-30.00 per hour Vehicle Technician $9.00-15.00 per hour Video Coordinator* $11.00-19.00 per hour Video Technician* $10.00-18.00 per hour Water Safety Instructor (WSP) Differential $2.00 per hour Head Lifeguard (HG) Differential $1.00 per hour Water Safety Aide (WSA) Differential $.50 per hour *Video positions shall be paid a guaranteed minimum flat fee of $50 for 4 hours or less. ** Fire Department positions shall receive a $2 per hour differential for working the following holidays: New Year’s Day, Memorial Day, July 4th, Labor Day, Thanksgiving Day and Christmas Day. BE IT FURTHER RESOLVED, that the City Manager shall have the authority to set the pay rate within the above ranges. Council Packet Page Number 49 of 126 G7 MEMORANDUM TO: Charles Ahl, City Manager FROM: Mychal Fowlds, IT Director DATE: January 7, 2014 SUBJECT: Approval to make payment for Eden Systems yearly support contract Introduction Support contracts for software are a major necessity due to the fact that there are always fixes and updates and without the support contracts we’re entitled to none of these. Also, in order to speak with any of our third party vendors a support contract is required. Background The City of Maplewood has been using Eden Systems for quite some time. We are now using Eden Systems as the major software package for Finance, Community Development, Public Works, HR and Citizen Services divisions. All city employees who work on the budget use Eden Systems. Budget Impact This purchase has been planned for and will be funded from the 2014 IT Fund in the amount of $52,052.26. Recommendation It is recommended that authorization be given to pay the support contract for Eden Systems so as to keep current with updates and to keep Eden Systems support available for staff. Attachments 1. Eden Systems invoice Council Packet Page Number 50 of 126 G7, Attachment 1 Council Packet Page Number 51 of 126 G7, Attachment 1 Council Packet Page Number 52 of 126 G8 MEMORANDUM TO: Charles Ahl, City Manager FROM: Mychal Fowlds, IT Director DATE: January 7, 2014 SUBJECT: Approval of Additional Office Furniture for Police Department Expansion Project Introduction The City Council has approved Police Department Expansion phases 1, 1A and 2. The majority of the construction in each of those phases was put out for bid and awarded to the low bidder. Certain items were not part of the bid package. As these items arise staff will present them to the City Council for approval. Background Phase 1 and 1A of the Police Department Expansion Project predominately involves moving Community Development and Parks and Recreation from City Hall to 1902 County Road B East. Phase 2 then involves moving the Investigations division of the Police Department in to the space vacated by Community Development. Phase 3 consists of the actual improvements to the existing Police Department. In doing so staff has needs for the item shown below. This item consists of many smaller invoices that we’re grouping together for approval as shown below. This item is considered to be outside the scope of the construction bid but is certainly part of the Police Department Expansion Project. Commercial Furniture Systems (CFS) – Office furniture purchases and installation for Phases 2 & 3 utilizing US Communities pricing not to exceed $14,500. Budget Impact The item listed above has been planned for and will be funded from the Police Department Expansion Project fund. Recommendation It is recommended that approval be given to proceed with the Police Department Expansion Project item listed above. Attachments 1. CFS Invoices Council Packet Page Number 53 of 126 G8, Attachment 1 Council Packet Page Number 54 of 126 G8, Attachment 1 Council Packet Page Number 55 of 126 G8, Attachment 1 Council Packet Page Number 56 of 126 G8, Attachment 1 Council Packet Page Number 57 of 126 G8, Attachment 1 Council Packet Page Number 58 of 126 G8, Attachment 1 Council Packet Page Number 59 of 126 G8, Attachment 1 Council Packet Page Number 60 of 126 G8, Attachment 1 Council Packet Page Number 61 of 126 G8, Attachment 1 Council Packet Page Number 62 of 126 G9 MEMORANDUM TO: Chuck Ahl, City Manager C: Gayle Bauman, Finance Director FROM: Steve Lukin, Fire Chief DATE: January 7, 2014 SUBJECT: Approval for the Purchase of a New Modular Ambulance Introduction The Maplewood Fire Department has not replaced an ambulance since 2005 and is in need of replacing one of our current ambulances which is a 1998 Road Rescue Modular Ambulance. This ambulance has been incurring large repair bills and is in need of replacement. Replacement will be a 2014 Road Rescue Modular Ambulance that will provide us with new technology and an improved lighting system. The ambulance will be mounted on a Ford 450 chassis gas driven. This vehicle will be purchased by utilizing the North Central EMS Cooperative Purchasing Agreement. This Cooperative Agreement enables us to purchase this vehicle from Road Rescue without going out for bid and insures competitive pricing. Budget Impact The purchase of this ambulance, in the amount of $185,000, will come from the Emergency Medical Services Fund and falls in line with the Capital Improvement Plan. Recommendation Recommend the city council authorize the purchase of a 2014 Road Rescue Modular Ambulance in the amount of $185.000. Attachments None. Council Packet Page Number 63 of 126 G10 MEMORANDUM TO: Chuck Ahl, City Manager C: Gayle Bauman, Finance Director FROM: Steve Lukin, Fire Chief DATE: January 7, 2014 SUBJECT: Approval for the Purchase of Three C-Mac Laryngoscopes with Monitors Introduction We are asking to purchase three C-Mac Video Laryngoscope’s with portable monitors from Storz Endoscopy. Intubation is a high risk procedure that is performed in the field by our paramedics. Additionally, in 2012, Maplewood paramedics began a procedure that consists of administering medications to sedate patients that are in need of advanced airway management which has increased the frequency in which advanced airway management is required. Video laryngoscopy has become a pre-hospital industry standard and the C-Mac will ensure that all of the patients that Maplewood EMS provides care to receive cutting edge medical care. Several studies, including Aziz, et al (2012), have shown that video laryngoscopy (intubation) is more effective than direct laryngoscopy. The C-Mac Video Laryngoscope will allow our paramedics to view patient airways on a portable monitor which will allow for dual validation and predictably greater success rates. This device will supplement our current airway equipment and will have a long life span. Budget Impact This expenditure was budgeted for in the 2014 budget for the purchase of three C-Mac Video Laryngoscopes in the amount of $37,966.78. Recommendation Recommend the city council authorize the purchase of Three C-Mac Video Laryngoscopes with Monitors in the amount of $37,966.78 from Storz Endoscopy. Attachments None. Council Packet Page Number 64 of 126 G11 MEMORANDUM TO: Chuck Ahl, City Manager C: Gayle Bauman, Finance Director FROM: Steve Lukin, Fire Chief DATE: January 7, 2014 SUBJECT: Approval for the Fire Department to Accept A Grant from Ramsey County Emergency Management Introduction In 2013, the Maplewood Fire Department applied for a grant from Ramsey County Emergency Management for one (1) truck mounted command lighting system to be mounted on top of the Maplewood Fire Department rehab vehicle. The addition of this light plant to our rehab vehicle will provide us with on scene lighting for emergency events. This command light system has a capability of elevating; as well as a 360 degree swivel utilizing LED lighting and will be powered by the truck’s generator. We were awarded the grant in the amount of $14,800 from Ramsey County Emergency Management to purchase a command lighting system and installation. Budget Impact There is no impact to the budget as this is a 100% funded grant by Ramsey County. Recommendation Recommend the approval of the city council to accept the grant from Ramsey County Emergency Management in the amount of $14,800. Attachments None. Council Packet Page Number 65 of 126 G12 MEMORANDUM TO: Charles Ahl, City Manager FROM: Karen Guilfoile, City Clerk DATE: January 8, 2014 SUBJECT: Approval of a Fee Waiver for a Temporary On-Sale Liquor Permit for the Maplewood Historical Society, 2170 East County Road D Introduction On Friday, January 3, 2014 Michael Michlitsch, representing the Maplewood Historical Society, submitted an application for a Temporary On-Sale Intoxicating Liquor permit to be used on Saturday, February 15, 2014 from 5:00pm to 10:00pm at the Bruentrup Heritage farm, 2170 East County Road D. The permit will be used to provide alcohol service for the Society’s Sweetheart Dinner and Fundraiser event; the proceeds garnered from event will go towards supporting the activity of the Maplewood Historical Society. Upon application, Mr. Michlitsch requested that the Temporary On-Sale Intoxicating Liquor permit fee of $204.00 be waived. Budget Impact: None Recommendation Staff recommends the approval to waive the $204.00 fee associated with the Temporary On- Sale Intoxicating Liquor permit for the Maplewood Historical Society’s event on February 15, 2014. Council Packet Page Number 66 of 126 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Michael Thompson, City Engineer/Public Works Director DATE: January 3, 2014 SUBJECT: Highway 36 / English Street Interchange Improvements, Project 09-08, Approval of Resolution Adopting Revised Assessment Roll Introduction Council will consider adopting the revised assessment roll which officially takes action on those properties in which an objection was filed as part of the December 19, 2013 assessment hearing process. Background/Discussion The assessment roll for the Highway 36 / English Street Interchange Improvements was submitted to the City Council for adoption at the December 19, 2013 meeting. The council then adopted the roll less those properties for which an objection was submitted. Now action is needed on the fourteen (14) properties where an objection was made. The objections are as follows: Objections: a. Parcel 09-29-22-34-0002 – Roger and Naomi Inc., 2228 Maplewood Dr N: The property owner is objecting to the assessment because they feel that the property has received no benefit from the improvement. b. Parcel 09-29-22-43-0049 - Menard Inc., 2280 Maplewood Dr N: The property owner is objecting because they feel that this project is a community improvement and the entire community should be assessed. c. Parcel 09-29-22-41-0007 – BBD Investments, Inc., 0 Highway 36: The property owner “reserves all available objections and all of its legal and other rights and remedies including, but not limited to, all rights of appeal.” d. Parcel 09-29-22-41-0029 – BBD Investments, Inc., 1285 Cope Ave. E: The property owner “reserves all available objections and all of its legal and other rights and remedies including, but not limited to, all rights of appeal.” e. Parcel 09-29-22-42-0004 – Soukup Realty, 1167 Viking Dr E: The property owner is objecting to the assessment because the assessment is unjust and unfair. f. Parcel 09-29-22-41-0003 – Three D Sac Self Storage, 1195 Viking Dr E: The property owner is objecting because they feel that they are receiving no benefits or increase in property value. g. Parcel 09-29-22-41-0025 – Aa Metcalf Moving Storage Inc., 1255 Viking Dr E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. h. Parcel 09-29-22-41-0026 – Maplewood Business Center, Inc., 1261 Viking Dr E: The I1 Council Packet Page Number 67 of 126 property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. i. Parcel 09-29-22-42-0001 – Second Harvest Heartland, 1140 Gervais Ave. E: The property owner respectfully requests a full abatement of the assessment as they do not feel that the project provided any increase to the fair market value of the property. j. Parcel 09-29-22-41-0019 – Cramer Maplewood, LLC, 2385 English Street North The property owner is “appealing this proposed special assessment as arbitrary and very unfair, as it does not take into account the now very small usable portion of land left after the land taken.” k. Parcel 10-29-22-32-0006 – Camada Limited Partnership (Vomela); 2354 English Street North: The property owner is objecting to the assessment because there is no benefit to the property from the project. l. Parcel 09-29-22-14-0010 – Land of Lakes Properties, LLC, 1259 Gervais Ave E: The property owner is objecting to the assessment because not all properties benefitting from improvements are subject to the special assessment. m. Parcel 10-29-22-32-0017 – Summit Community Bank, 0 Viking Dr E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. n. Parcel 10-29-22-32-0018 – Summit Community Bank, 0 Cope Ave E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. Recommended Adjustments: The staff reviewed the assessment objections and recommends denial of all requests for cancellation or revision. The recommendations are based on the benefit appraisals which support the proposed assessments. In addition, the recommendations are consistent with the City’s Assessment Policy. If council chooses to adopt the staff recommendation and a property owner disagrees with the action, there is an opportunity to work with the City Attorney in addition to appealing to the City and District Court. The following are recommended adjustments by staff to the assessment roll: a. Parcel 09-29-22-34-0002 – Roger and Naomi Inc., 2228 Maplewood Dr N: The property owner is objecting to the assessment because they feel that the property has received no benefit from the improvement. Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. b. Parcel 09-29-22-43-0049 - Menard Inc., 2280 Maplewood Dr N: The property owner is objecting because they feel that this project is a community improvement and the entire community should be assessed. Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. c. Parcel 09-29-22-41-0007 – BBD Investments, Inc., 0 Highway 36: The property owner “reserves all available objections and all of its legal and other rights and remedies including, but not limited to, all rights of appeal.” Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed I1 Council Packet Page Number 68 of 126 per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. d. Parcel 09-29-22-41-0029 – BBD Investments, Inc., 1285 Cope Ave. E: The property owner “reserves all available objections and all of its legal and other rights and remedies including, but not limited to, all rights of appeal.” Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. e. Parcel 09-29-22-42-0004 – Soukup Realty, 1167 Viking Dr E: The property owner is objecting to the assessment because the assessment is unjust and unfair. Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. f. Parcel 09-29-22-41-0003 – Three D Sac Self Storage, 1195 Viking Dr E: The property owner is objecting because they feel that they are receiving no benefits or increase in property value. Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. g. Parcel 09-29-22-41-0025 – Aa Metcalf Moving Storage Inc., 1255 Viking Dr E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. h. Parcel 09-29-22-41-0026 – Maplewood Business Center, Inc., 1261 Viking Dr E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. i. Parcel 09-29-22-42-0001 – Second Harvest Heartland, 1140 Gervais Ave. E: The property owner respectfully requests a full abatement of the assessment as they do not feel that the project provided any increase to the fair market value of the property. Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. j. Parcel 09-29-22-41-0019 – Cramer Maplewood, LLC, 2385 English Street North The property owner is “appealing this proposed special assessment as arbitrary and very unfair, as it does not take into account the now very small usable portion of land left after the land taken.” Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. k. Parcel 10-29-22-32-0006 – Camada Limited Partnership (Vomela); 2354 English Street North: The property owner is objecting to the assessment because there is no benefit to I1 Council Packet Page Number 69 of 126 the property from the project. Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. l. Parcel 09-29-22-14-0010 – Land of Lakes Properties, LLC, 1259 Gervais Ave E: The property owner is objecting to the assessment because not all properties benefitting from improvements are subject to the special assessment. Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. m. Parcel 10-29-22-32-0017 – Summit Community Bank, 0 Viking Dr E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. n. Parcel 10-29-22-32-0018 – Summit Community Bank, 0 Cope Ave E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. Budget Impact The proposed assessments supplement a portion of the city’s share of the project improvements. No budget impact results from action at this time. Recommendation Staff recommends that the City Council approve the attached Resolution for Adopting Revised Assessment Roll for the Highway 36/English Street Interchange Improvements, City Project 09- 08. It is further recommended that the City Attorney work with the property owners to resolve any outstanding concerns. Attachments 1. Resolution Adopting Revised Assessment Roll 2.Assessment Roll 3.Assessment Map 4.Assessment Objections I1 Council Packet Page Number 70 of 126 RESOLUTION ADOPTING REVISED ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on October 28, 2013 (and confirmed on December 9, 2013), calling for an Assessment Public Hearing, the assessment roll for the Highway 36/English Street Interchange Improvements, City Project 09- 08 was presented in a Public Hearing format on December 19, 2013, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: a. Parcel 09-29-22-34-0002 – Roger and Naomi Inc., 2228 Maplewood Dr N: The property owner is objecting to the assessment because they feel that the property has received no benefit from the improvement. b. Parcel 09-29-22-43-0049 - Menard Inc., 2280 Maplewood Dr N: The property owner is objecting because they feel that this project is a community improvement and the entire community should be assessed. c. Parcel 09-29-22-41-0007 – BBD Investments, Inc., 0 Highway 36: The property owner “reserves all available objections and all of its legal and other rights and remedies including, but not limited to, all rights of appeal.” d. Parcel 09-29-22-41-0029 – BBD Investments, Inc., 1285 Cope Ave. E: The property owner “reserves all available objections and all of its legal and other rights and remedies including, but not limited to, all rights of appeal.” e. Parcel 09-29-22-42-0004 – Soukup Realty, 1167 Viking Dr E: The property owner is objecting to the assessment because the assessment is unjust and unfair. f. Parcel 09-29-22-41-0003 – Three D Sac Self Storage, 1195 Viking Dr E: The property owner is objecting because they feel that they are receiving no benefits or increase in property value. g. Parcel 09-29-22-41-0025 – Aa Metcalf Moving Storage Inc., 1255 Viking Dr E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. h. Parcel 09-29-22-41-0026 – Maplewood Business Center, Inc., 1261 Viking Dr E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. i. Parcel 09-29-22-42-0001 – Second Harvest Heartland, 1140 Gervais Ave. E: The property owner respectfully requests a full abatement of the assessment as they do not feel that the project provided any increase to the fair market value of the property. j. Parcel 09-29-22-41-0019 – Cramer Maplewood, LLC, 2385 English Street North The property owner is “appealing this proposed special assessment as arbitrary and very unfair, as it does not take into account the now very small usable portion of land left after the land taken.” k. Parcel 10-29-22-32-0006 – Camada Limited Partnership (Vomela); 2354 English Street North: The property owner is objecting to the assessment because there is no benefit to the property from the project. l. Parcel 09-29-22-14-0010 – Land of Lakes Properties, LLC, 1259 Gervais Ave E: The property owner is objecting to the assessment because not all properties benefitting from improvements are subject to the special assessment. I1, Attachment 1 Council Packet Page Number 71 of 126 m. Parcel 10-29-22-32-0017 – Summit Community Bank, 0 Viking Dr E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. n. Parcel 10-29-22-32-0018 – Summit Community Bank, 0 Cope Ave E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the Highway 36/English Street Interchange Improvements, City Project 09-08: a. Parcel 09-29-22-34-0002 – Roger and Naomi Inc., 2228 Maplewood Dr N: The property owner is objecting to the assessment because they feel that the property has received no benefit from the improvement. Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. b. Parcel 09-29-22-43-0049 - Menard Inc., 2280 Maplewood Dr N: The property owner is objecting because they feel that this project is a community improvement and the entire community should be assessed. Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. c. Parcel 09-29-22-41-0007 – BBD Investments, Inc., 0 Highway 36: The property owner “reserves all available objections and all of its legal and other rights and remedies including, but not limited to, all rights of appeal.” Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. d. Parcel 09-29-22-41-0029 – BBD Investments, Inc., 1285 Cope Ave. E: The property owner “reserves all available objections and all of its legal and other rights and remedies including, but not limited to, all rights of appeal.” Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. e. Parcel 09-29-22-42-0004 – Soukup Realty, 1167 Viking Dr E: The property owner is objecting to the assessment because the assessment is unjust and unfair. Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. I1, Attachment 1 Council Packet Page Number 72 of 126 f. Parcel 09-29-22-41-0003 – Three D Sac Self Storage, 1195 Viking Dr E: The property owner is objecting because they feel that they are receiving no benefits or increase in property value. Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. g. Parcel 09-29-22-41-0025 – Aa Metcalf Moving Storage Inc., 1255 Viking Dr E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. h. Parcel 09-29-22-41-0026 – Maplewood Business Center, Inc., 1261 Viking Dr E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. i. Parcel 09-29-22-42-0001 – Second Harvest Heartland, 1140 Gervais Ave. E: The property owner respectfully requests a full abatement of the assessment as they do not feel that the project provided any increase to the fair market value of the property. Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. j. Parcel 09-29-22-41-0019 – Cramer Maplewood, LLC, 2385 English Street North The property owner is “appealing this proposed special assessment as arbitrary and very unfair, as it does not take into account the now very small usable portion of land left after the land taken.” Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. k. Parcel 10-29-22-32-0006 – Camada Limited Partnership (Vomela); 2354 English Street North: The property owner is objecting to the assessment because there is no benefit to the property from the project. Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. l. Parcel 09-29-22-14-0010 – Land of Lakes Properties, LLC, 1259 Gervais Ave E: The property owner is objecting to the assessment because not all properties benefitting from improvements are subject to the special assessment. Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. m. Parcel 10-29-22-32-0017 – Summit Community Bank, 0 Viking Dr E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. I1, Attachment 1 Council Packet Page Number 73 of 126 n. Parcel 10-29-22-32-0018 – Summit Community Bank, 0 Cope Ave E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. Staff recommendation is to deny the request for revision or cancellation of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. 2. The assessment roll for the Highway 36/English Street Interchange Improvements, City Project 09-08, as amended, is hereby accepted, a copy of which is attached hereto and made a part hereof. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 3. Such assessments shall be payable in equal annual installments extending over a period of 8 years, the first installments to be payable on or before the first Monday in January 2015 and shall bear interest at the rate of 4.5 percent per annum beginning on January 1, 2015. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 4. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 15, 2014, pay the whole of the assessment on such property to the city clerk, no interest shall be charged if the entire assessment is paid by November 15, 2014; and they may, at any time after November 15, 2014, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 5. The City Engineer and City Clerk shall forthwith after November 15, 2014, but no later than November 16, 2014, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Adopted by the council on this 13th day of January, 2014. I1, Attachment 1 Council Packet Page Number 74 of 126 CityofMaplewoodHighway36/EnglishStreetInterchangeImprovementsCityProject0908CorrectedFinalAssessmentRollIDParcelID TaxpayerStreetNumber StreetFULLRECON.FRONTFOOTAGEPARTIALRECON.FRONTFOOTAGESTORMASSESSMENTFULLRECON.ASSESSMENTPARTIALRECON.ASSESSMENTA 092922340002 RogersAndNaomiInc 2228 MaplewoodDrN 210 $ 27,720.00$ $ 11,800.00$ *B 092922430049 MenardInc 2280 MaplewoodDrN 325 $ 42,900.00$ $ 42,900.00$C 092922410007 BbdInvestmentsInc 0 Highway36E 98 $ 12,936.00$ $ 12,936.00$D 092922410029 BbdInvestmentsInc 1285 CopeAveE 224 29,568.00$ $ 29,568.00$E 102922320017 SummitCommunityBank 0 VikingDrE 153 $ 20,196.00$ $ 20,196.00$F 102922320018 SummitCommunityBank 0 CopeAveE 262 $ 34,584.00$ $ 34,584.00$G 092922420010 UniversityAutoPropLllp 1145 VikingDrE 217 4,730.60$ 28,644.00$ $ 33,374.60$ **H 092922420004 SoukupRealtyIp 1167 VikingDrE 180 3,924.00$ 23,760.00$ $ 27,684.00$I 092922420005 ChadBSauer 1175 VikingDrE 90 1,962.00$ 11,880.00$$ 13,842.00$J 092922410004 ChadBSauer 1175 VikingDrE 40 872.00$ 5,280.00$ $ 6,152.00$K 092922410003 ThreeDSacSelfStorageLp 1195 VikingDrE 210 250 4,578.00$ 27,720.00$ 24,750.00$ 57,048.00$L 092922410005 ScottKSmith 1211 VikingDrE 150 3,270.00$ 19,800.00$ $ 21,600.00$ *M 092922410025 AaMetcalfMovingStorageInc 1255 VikingDrE 300 263 $ 39,600.00$ 26,037.00$ 65,637.00$N 092922410026 MaplewoodBusinessCenterInc1261 VikingDrE 658 305$ 86,856.00$30,195.00$112,900.00$*O 092922420001 SecondHarvestHeartland1140 GervaisAveE 303 595$ 39,996.00$58,905.00$91,500.00$*P 092922410002 ScottKSmith0 GervaisAveE150$$14,850.00$14,850.00$Q092922410019 CramerMaplewoodLlc2385 EnglishStN 351$ 46,332.00$ $ 31,200.00$ *R 102922320004 JayTLanger 2390 EnglishStN 565 $ 74,580.00$ $ 29,600.00$ *S 102922320003 JayTLanger 0 GervaisAveE 197 $ 26,004.00$ $ 14,900.00$ *T 102922320020 TruckUtilitiesAndMfgCo 2370 EnglishStN 200 $ 26,400.00$ $ 26,400.00$U 102922320006 CamadaLimitedPartnership 2354 EnglishStN 194 $ 25,608.00$ $ 25,608.00$V102922320022 JayTLanger 0 GervaisAveE 301$ 39,732.00$$ 38,400.00$*X 092922130014 GenuinePartsCompany2416 MaplewoodDrN909$$89,991.00$89,991.00$Y 092922140011 GoffHomesInc0 GervaisAveE297$$29,403.00$29,403.00$Z 092922140010 LandOfLakesPropertiesLlc 1259 GervaisAveE383$$37,917.00$37,917.00$Totals5228 3152 $19,336.60 $690,096.00 $312,048.00919,990.60$* ASSESSMENT AMOUNT HAS BEEN ADJUSTED DOWN BASED ON SPECIAL BENEFITS APPRAISAL (3/01/2012)** ADJUSTED FRONTAGE BASED ON IRREGULAR SHAPED LOTPROPOSED COMMERCIAL ASSESSMENT RATES:FULL STREET RECONSTRUCTION = $132.00perfrontfootPARTIAL STREET RECONSTRUCTION =$99.00perfrontfootSTORM DRAINAGE =$21.80perfrontfootTOTALASSESSMENTI1, Attachment 2 Council Packet Page Number 75 of 126 I1, Attachment 3 Council Packet Page Number 76 of 126 I1, Attachment 4 Council Packet Page Number 77 of 126 I1, Attachment 4 Council Packet Page Number 78 of 126 I1, Attachment 4 Council Packet Page Number 79 of 126 I1, Attachment 4 Council Packet Page Number 80 of 126 I1, Attachment 4 Council Packet Page Number 81 of 126 I1, Attachment 4 Council Packet Page Number 82 of 126 I1, Attachment 4 Council Packet Page Number 83 of 126 I1, Attachment 4 Council Packet Page Number 84 of 126 I1, Attachment 4 Council Packet Page Number 85 of 126 I1, Attachment 4 Council Packet Page Number 86 of 126 I1, Attachment 4 Council Packet Page Number 87 of 126 I1, Attachment 4 Council Packet Page Number 88 of 126 I1, Attachment 4 Council Packet Page Number 89 of 126 I1, Attachment 4 Council Packet Page Number 90 of 126 I1, Attachment 4 Council Packet Page Number 91 of 126 I1, Attachment 4 Council Packet Page Number 92 of 126 I1, Attachment 4 Council Packet Page Number 93 of 126 I1, Attachment 4 Council Packet Page Number 94 of 126 I1, Attachment 4 Council Packet Page Number 95 of 126 I1, Attachment 4 Council Packet Page Number 96 of 126 I1, Attachment 4 Council Packet Page Number 97 of 126 I1, Attachment 4 Council Packet Page Number 98 of 126 I1, Attachment 4 Council Packet Page Number 99 of 126 I1, Attachment 4 Council Packet Page Number 100 of 126 I1, Attachment 4 Council Packet Page Number 101 of 126 H1, Attachment 4I1, Attachment 4 Council Packet Page Number 102 of 126 H1, Attachment 4I1, Attachment 4 Council Packet Page Number 103 of 126 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 104 of 126 J1 MEMORANDUM TO: Charles Ahl, City Manager FROM: Karen Guilfoile, City Clerk DATE: January 8, 2014 SUBJECT: Approval of 2014 Rules of Procedure for City Council and Council Meetings Manual Introduction The City Council Rules of Procedure for City Council and Council Meetings is reviewed annually by the city council for any changes and or requested updates. A draft of the manual is attached for review. Suggested edits are underlined for additions and struck through for deletions. Background Aside from a couple of minor edits the following changes and or additions were noted: 1. Page 1 – Meetings – If a regularly scheduled city council meeting falls on a day designated by law as a legal holiday, such meeting shall be held at the same hour on the next succeeding Thursday, not a holiday, unless authorized by the City Council. 2. Page 1 – Meetings –The City Manager has the authority to cancel the Council Manager Workshop, held on the first Monday of the month at 5:00 p.m. if he/she deems there are no pertinent or timely items necessary for consideration. 3. Page 1 – Agenda for Council Manager Workshop – The City Manager has the authority to cancel the Council Manager Workshop, held at 5:00 p.m. prior to the regularly scheduled Council meeting, if he/she deems there are no pertinent or timely items necessary for consideration. 4. Page 4 – Minutes – Minutes for city council meetings and Boards and Commissions will be summary minutes with the exception of the Planning Commission which shall be either action or summary minutes. 5. Page 9 – Procedural Rules – When a Council member is going to be absent when an Agenda item that they are interested in is scheduled, they may ask for the item to be tabled until they return, but the request must be approved by a majority of the City Council. 6. Page 10 – Other Matters – During municipal General Elections candidates may have an equal opportunity to submit a bio and statement of why they are running for office, along with their picture. 7. Page 10 – Other Matters – Language has been added and deleted regarding the Maplewood Monthly “Council Corner” article schedule and related matters. Budget Impact None Council Packet Page Number 105 of 126 J1 Recommendation Direct staff to make the appropriate changes to the City Council Rules of Procedure for City Council and Council Meetings as decided by the council. Attachments 1. Rules Of Procedure for City Council Meetings - Draft Council Packet Page Number 106 of 126 City of Maplewood Rules of Procedure for City Council and Council Meetings J1, Attachment 1 Council Packet Page Number 107 of 126 CITY OF MAPLEWOOD RULES OF PROCEDURE FOR CITY COUNCIL MEETINGS TABLE OF CONTENTS PAGE Section 1 Meetings ......................................................................................... 1 Section 2 Agenda for Regular Meetings and Council Manager Workshop 3 - 4 Section 3 Limitation on Council Action ............................................................ 4 Section 4 Minutes ........................................................................................... 4 Section 5 Duties of the Presiding Officer......................................................... 5 Section 6 Rules of Debate ......................................................................... …..5 Section 7 Addressing the Council ................................................................... 6 Section 8 General Rules of Order ................................................................... 6 Section 9 Decorum and its Enforcement ......................................................... 6 Section 9 Rules of Civility for Our Community ................................................ 6 Section 10 Ordinances, Resolutions, Motions and Reports .............................. 7 Section 11 Conduct of City Employees at City Council Meeting…… ……….7-8 Section 12 Waiver ............................................................................................. 8 Section 13 Adjournment .................................................................................... 8 Section 14 Council Administrative Policies .................................................. 9-10 Council Packet Page Number 108 of 126 J1, Attachment 1 2014 Section 1 MEETINGS A. Regular City Council Meeting: The City Council shall hold regular meetings on the second and fourth Mondays of each month at 7:00 p.m., provided that when the day fixed for any regular meeting falls on a day designated by law as a legal holiday, such meeting shall be held at the same hour on the next succeeding Thursdayuesday, not a holiday, unless authorized by the City Council. Council Manager Workshop A regularly scheduled Council Manager Workshop is held the first Monday of the month at 5:00 p.m. The City Manager has the authority to cancel the meeting if he/she deems there are no pertinent or timely items necessary for consideration. B. Special The Mayor or any two members of the Council by writing filed with the City Clerk may call a special meeting. A special meeting is a meeting that is held at a time or location different from that of a regular meeting. The city will post written notice of a special meeting on the principal bulletin board, located at the entrance of city hall. The notice will state the date, time, place and purpose of the meeting. The city manager or his or her designee will notify each member of the city council of the special meeting by e-mail and telephone at least one day before the scheduled meeting. In calculating the number of days for providing notice, the first day that the notice is given will not be counted and the last day of the notice will be counted. If the last day is a Saturday, Sunday or a legal holiday, that day is omitted from the calculation and the following day is considered the last day, unless it happens to be a Saturday, Sunday or a legal holiday. Except for trivial matters, business transacted at a special meeting shall be limited to that mentioned in the call. Emergency meetings may be called at any time providing all members of the Council sign waivers of notice to such meeting and said waivers shall be filed with the City Clerk. Emergency Meetings – An “emergency meeting” is a special meeting to deal with a matter that requires immediate consideration of the city council. Posted or 1 Council Packet Page Number 109 of 126 J1, Attachment 1 2014 published notice of an emergency meeting is not required. However, the city must make a good faith effort to notify each news medium that has filed a written request for notice. Notice must be given by telephone or any other method to notify members of the city council. The notice must include the subject of the meetings. C. Place All meetings shall be held in the Council Chambers of the Maplewood City hall unless there is a posted and/or published notice designating another location. D. Presiding Officers The Mayor shall preside at all meetings of the Council. In the absence of the Mayor, the Acting Mayor shall preside. In the absence of both, the Council members shall elect one of their members as temporary chairperson. E. Quorum Three members of the Council shall constitute a quorum at any meeting of the Council, but a smaller number may convene from time to time. F. Order of Business At the hour appointed for meeting, the members shall be called to order by the Mayor or in his/her absence by the Acting Mayor. Upon the appearance of the quorum, the Council shall proceed to business which shall be conducted in the established order: A. Call to Order B. Pledge of Allegiance C. Roll Call D. Approval of Agenda E. Approval of Minutes F. Appointments and Presentations G. Consent Agenda H. Public Hearings I. Unfinished Business J. New Business K. Award of Bids L. Visitor Presentations M. Administrative Presentations N. Council Presentations O. Adjournment 2 Council Packet Page Number 110 of 126 J1, Attachment 1 2014 G. Curfew No additional agenda item will be discussed after 11:00 p.m. Meetings adjourned under this policy will be continued on the next Thursday at 5:00 p.m. The council by simple majority may change the time and date. The continued meeting will begin at the point on the agenda where the adjournment occurred. No new items will be added to the continued meeting agenda. A majority of the Council may extend the meeting beyond the 11:00 p.m. curfew. H. First Regular Meeting of the Year At the first regular Council meeting in January of each year, the Council shall (1) designate the official newspaper, (2) choose an Acting Mayor on a rotating basis from the membership of the Council who shall perform the duties of the Mayor during the disability or absence of the Mayor, and (3) make other annual appointments as required. Section 2 AGENDA FOR REGULAR MEETING A. All matters to be submitted to the Council shall be filed no later than 12:00 noon on the Monday prior to the Monday Council meeting at which consideration is desired, and shall be delivered to the City Manager, or in his/her absence, the City Clerk. In unusual circumstances and when the matter does not require investigation, an item may be accepted after the deadline upon the approval of the City Manager. B. Except for trivial matters, no item or business shall be considered for action by the Council, which does not appear on the agenda for the meeting, except an item of urgent business, which requires immediate action and is so determined by a majority of the Council. The Council will hear all reasonable citizen petitions, requests and statements; however, such items which do not specifically appear on the agenda shall be deferred to a future meeting for more careful consideration and study if Council action, other than filing, is required or requested. The Mayor and each Council member shall be provided with a copy of the agenda, minutes of the previous meeting, any other reports and information pertinent to the agenda at least forty-eight (48) hours prior to each regular Council meeting unless authorized by the City Manager. No matter may be submitted for Council action by any administrative official, department head, or employee unless it has first been presented to the City Manager for inclusion on the agenda. 3 Council Packet Page Number 111 of 126 J1, Attachment 1 2014 AGENDA FOR COUNCIL MANAGER WORKSHOP All matters to be submitted for the Council Manager Workshop shall be filed no later that 12:00 noon on the Monday prior to the Workshop and shall be delivered to the City Manager, or in his/her absence, the City Clerk. Workshops are held at 5:00 p.m. prior to regularly scheduled Council meetings. The Council Manager Workshop is designed to look in-depth into upcoming issues, interviewing commission and board members, and meeting and discussing issues with other civic leaders. Council Manager Workshops may be scheduled as needed and will be posted and noticed accordingly. The City Manager has the authority to cancel the meeting if he/she deems there are no pertinent or timely items necessary for consideration. Section 3 LIMITATION ON COUNCIL ACTION The Council shall only take action at regularly scheduled meetings, or special meetings, called pursuant to Section 1, unless all Council members are present at the time the action is taken. Regular meetings do not include meetings with public bodies in joint or cooperative sessions. All Council actions shall conform to the requirements of the open meeting law. Section 4 MINUTES A. The City Clerk or Acting City Clerk shall keep a record of all regular Council meetings. B. Unless a reading of the minutes of a Council meeting is requested by a member of the Council, such minutes may be approved without reading if each member has previously been provided a copy. C. The Council may, by motion carried by a majority vote, amend the minutes. Such amending motion shall become a part of the minutes of the subsequent meeting. D. Minutes for city council meetings will be summary minutes. Minutes for Boards and Commissions will be either action or summary minutes with the exception of the Planning Commission which shall be either action or summary minutes. 4 Council Packet Page Number 112 of 126 J1, Attachment 1 2014 Section 5 DUTIES OF THE PRESIDING OFFICER The Presiding Officer shall preserve strict order and decorum at all meetings of the Council. He/She shall state every question coming before the Council, announce the decision of the Council on all subjects, and decide all questions or order; subject however, to an appeal to the Council in which event a majority vote of the Council shall govern and conclusively determine such questions ofr order. He/She shall vote on all questions and on a roll call vote rotate the order in which votes are cast. Section 6 RULES OF DEBATE A. The Mayor, or other Presiding Officer, may move, second and debate from the chair, subject only to such limitations of debate as are by the rules imposed on all members and shall not be deprived of any of the rights and privileges of a Council member by reason of his/her acting as the Presiding Officer. B. Every member desiring to speak shall address the chair, and upon recognition by the Presiding Officer shall confine himself/herself to the question under debate avoiding all personalities and indecorous language. C. A member, once recognized, shall not be interrupted when speaking unless it is to call him/her to order or to vote on a motion to close a debate, or as herein otherwise provided. If a member, while speaking, is ruled out of order, the member shall cease speaking until the question of order is determined and if in order, he/she shall be permitted to proceed. D. A motion to reconsider any action taken by the Council must be made at the meeting at which such action was taken or at the next regular meeting of the Council and must be made by a member of the Council who voted with the prevailing side. Provided such motion to reconsider is passed, then the parties entitled to notice on the original action shall be notified, and the reconsideration of the action shall be taken at the next regular meeting following passage of the motion to reconsider. E. A Council member may request, through the Presiding Officer, the privilege of having an abstract of his/her statement on any subject under consideration by the Council, or the reason for the member's dissent from or support of any action of the Council, entered in the minutes. 5 Council Packet Page Number 113 of 126 J1, Attachment 1 2014 Section 7 ADDRESSING THE COUNCIL Any person desiring to address the Council shall first secure the permission of the Presiding Officer. Each person addressing the Council shall provide his/her name address and city of residence to the city clerk prior to approaching the podium. Once recognized by the Presiding Officer shall state their name in an audible tone for the record, and unless further time is granted by the Presiding Officer, shall limit his/her address to five (5) minutes. All remarks should be addressed to the Council as a body and not to any member. No person shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Presiding Officer. Individuals addressing the council may address the council one time per agenda item. No question shall be asked a Council member or any member of the Administrative Staff except through the Presiding Officer. Section 8 GENERAL RULES OF ORDER Rosenberg's Rules of Order and Rosenberg's Parliamentary Law shall be accepted as an authority on parliamentary practice on matters not specifically covered, and in case of a conflict these rules shall govern. The parliamentarian of the meetings is the City Attorney. The City Attorney shall be available to assist the Mayor and the council with matters of order. Section 9 DECORUM AND ITS ENFORCEMENT The Council members, while the Council is in session, must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the Council, nor disturb any member while speaking or refuse to obey the orders of the Council or its Presiding Officer, except as otherwise herein provided. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. 6 Council Packet Page Number 114 of 126 J1, Attachment 1 2014 Section 10 ORDINANCES, RESOLUTIONS, MOTIONS AND REPORTS A. Ordinances, resolutions, and other matters or subjects requiring action by the Council shall be introduced and sponsored by a member of the Council, except that the City Manager or Attorney may present ordinances, resolutions and other matters or subjects to the Council. B. Every ordinance and resolution shall be presented in writing at a Council meeting; provided however, that the reading of an ordinance or resolution may be requested by a super majority vote. Upon the vote on ordinances, resolutions and motions, the ayes and nays shall be recorded. The vote shall be by roll call of all members of the Council as provided under DUTIES OF THE PRESIDING OFFICER in the resolution. A majority vote of all members of the Council shall be required for the passage of all ordinances, motions and resolutions except as otherwise provided by law (e.g., amendments to the Comprehensive Plan). C. Every ordinance, other than emergency ordinances, shall have two public readings, and at least fourteen (14) days shall elapse between the first reading or waiver thereof and the second reading or waiver thereof. D. An emergency ordinance is an ordinance necessary for the immediate preservation of the public peace, health, morals, safety or welfare in which the emergency is defined and declared, passed by a roll call vote of a super majority of the Council, as recorded by ayes and nays. No prosecution shall be based upon the provisions of any emergency ordinance until the same has been filed with the City Clerk and posted in a conspicuous place in the City, and twenty-four (24) hours after such filing and posting shall have elapsed or until the ordinance has been published, unless the person, persons, firms or corporations charged with violations thereof shall have had notice of the passage thereof prior to the act or omission complained of. E. In the case of lengthy ordinances, or ordinances which include charts or maps, if the city council determines that publication of the title and a summary of an ordinance would clearly inform the public of the intent and effect of the ordinance, the council may by a super majority vote of its members direct that only the title of the ordinance and a summary be published, conforming to State Statute, with notice that a printed copy of the ordinance is available for inspection by any person during regular office hours at the office of the city clerk. Section 11 CONDUCT OF CITY EMPLOYEES AT CITY COUNCIL MEETINGS A. The City Manager may take part in the discussions of the City Council and may recommend to the Council such measures as he/she may deem necessary for the welfare of the people and efficient administration of the affairs of the City. The City Manager shall have all the rights, powers and duties prescribed by Minnesota 7 Council Packet Page Number 115 of 126 J1, Attachment 1 2014 Statutes in regard thereof; however, it is recognized that the City Council is the policy-making body for the City and the City Manager shall confine his/her discussion at Council meetings to statements of fact, recommendations based on his knowledge and experience and explanations of the reasons for the same, and any matters pertaining to administration. B. No City employee, other than the City Manager or Attorney, shall enter into discussions of the City Council except to answer questions directed to such employee, or to present factual information or to raise a point of order. C. The above regulations of City employees shall not be construed to limit the appearance before the City Council of any City employee, when such appearance is made as a taxpayer or member of the public, for or against some particular issue under discussion by the Council when such employee has an interest in the outcome thereof. Section 12 WAIVER By majority vote of all Council members, these rules may be waived. Section 13 ADJOURNMENT A motion to adjourn shall always be in order and decided without debate. Section 14 COUNCIL ADMINISTRATIVE POLICIES A. Administrative Staff reports or memorandums regarding any property, including City-owned property, should include the street address and a location map. All appointees to commissions, boards, etc., are to appear before the Council and are ratified by council vote. All material received at City Hall that will require City Council action shall be date stamped on the original. B. Internal Rules of Council Appearances When an applicant has requested a public hearing and does not attend the meeting, the item may be tabled until the applicant can appear. 8 Council Packet Page Number 116 of 126 J1, Attachment 1 2014 Procedural Rules When a Council member is absent from a meeting where a super majority vote is required, the item may be tabled until a full Council is present. When a Council member is going to be absent when an Agenda item that they are interested in is scheduled, they may ask for the item to be tabled until they return, but the request must be approved by a majority vote of the City Council. Items introduced during Council Presentations at a Council meeting can be handled in several ways, depending on the direction of the City Council: a. By a majority vote of the City Council, the item shall be placed on an agenda of a designated future meeting; or b. Directed by a consensus of the City Council, staff will research the item and submit a report to the City Manager for distribution to the City Council as soon as possible; or c. The City Manager may handle the item administratively without any further action by the Council. C. Land Use Matters When a substantive change is made to a previously approved development site plan, the change shall be submitted to Council. D. Other Matters Web streaming of city council meetings will be available on the city website as soon as is practical after each meeting and will remain available on the website for no less than 18 months after any given meeting. Ad hoc committees and council appointed task force meetings shall be audio recorded and retained for one year after the completion of the reason for the committee or task force or for one year after the project is completed. A Ppermit fees for an events sponsored by the City may be waived by the City Manager or his/her designee. The City, at the discretion of the City Manager, canmay allow the building to be closed early on the day before Christmas and the day before New Year’s. The council chambers will be made available for non-partisan political meetings, non-political town hall meetings and candidate forums at no charge for a maximum use of 4 hours during periods when not otherwise required for City business and when a building custodian is scheduled to be on the premises. 9 Council Packet Page Number 117 of 126 J1, Attachment 1 2014 No political articles or ads are permitted in the Maplewood Monthly except for announcing details of a non-partisan forum or informational meeting being held by a local, state or federal official currently holding office. During municipal General Elections candidates may have an equal opportunity to submit a bio and statement of why they are running for office along with their picture. The Maplewood Monthly schedule will be rotated so that the Mayor writes the first January article and councilmembers rotate by seniority. In the event that a councilmember files for an office on the ballot they will be omitted from the rotation until the election is held and they are no longer on the ballot or have been elected to the office. A councilmember may have the option to assign his/her scheduled newsletter article month to any other councilmember or to the Mayor if they so chose. The January and December issues shall also include a recap articles submitted by the City Manager. A group picture of the city council will be included in the Monthly. with each In the “Council Corner” section of the Monthly the picture of the council member writing the article will apprear with the following disclaimer below it: The Council Corner is a space that is rotated between the Mayor and Councilmembers. Editorial views expressed are those of the author and may not necessarily represent or reflect the views and opinions of the City of Maplewood. 10 Council Packet Page Number 118 of 126 J1, Attachment 1 J2 MEMORANDUM TO: Charles Ahl, City Manager FROM: Karen Guilfoile, City Clerk DATE: January 8, 2014 SUBJECT: Approval of 2014 Policy and Procedures for a Public Hearing Introduction The Rules of Procedures for Public Hearings is reviewed annually by the city council for any changes and or requested updates. A draft is attached for review. Budget Impact None Recommendation Staff is requesting council consider and recommend any changes as a normal part of annual business. Attachments 1. 2014 Rules of Procedures for Public Hearings Council Packet Page Number 119 of 126 J2, Attachment 1 Maplewood City Council Mayor Nora Slawik Councilmembers Marylee Abrams Robert Cardinal Kathleen Juenemann Marv Koppen Maplewood City Staff Chuck Ahl—City Manager Melinda Coleman—Assistant City Manager/Community Development Director Gayle Bauman—Finance Director Mychal Fowlds—IT Director Karen Guilfoile—City Clerk/Citizen Services Director/Director of Communications DuWayne Konewko—Park and Recreation Director Paul Schnell—Police Chief Steve Lukin—Fire Chief Michael Thompson—Public Works Director, City Engineer Maplewood City Hall, 1830 County Road B East Maplewood, MN 55109 Phone: 651.249.2000 - Fax: 651.249.2009 2014 Public Hearing Policies and Procedures Welcome to the Maplewood City Council Meeting ~ Thank you for your active citizenship! Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk’s Office at (651) 249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. J2, Attachment 1Council Packet Page Number 120 of 126 J2, Attachment 1 Maplewood City Council Policy and Procedures for a Public Hearing 1. The Presiding Officer (Mayor or Acting Mayor) will announce the proposal to be reviewed and ask for the staff report. The Presiding Officer shall maintain strict order and etiquette at all meetings of the Council. 2. Staff will present their report on the proposal. 3.Council members will then ask city staff questions about the proposal. 4. The Presiding Officer will then open up the public hearing for anyone present who wishes to comment on the proposal. This is the time for the public to make comments or ask questions about the proposal. Addressing the Council Any person desiring to address the Council shall first secure permission from the Presiding Officer. When addressing the Council, each person shall slowly state his/her full name and city of residence in an audible tone into the microphone for the permanent record, and sign in. Comments should be limited to five (5) minutes unless further time is granted by the Presiding Officer. All comments should be directed to the Council as a body and not to any individual Council Member or City Staff Member unless permission is granted by the Presiding Officer. No person shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Presiding Officer. Individuals addressing the council may address the council one time per agenda item. 5.After everyone in the audience wishing to speak has given his/her comments, the Presiding Officer shall close the public hearing. 6. The Council will then discuss the proposal. No further public comments are allowed. 7. The Council will then make a recommendation(s) and/or a decision. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. J2, Attachment 1Council Packet Page Number 121 of 126 J3 TO: FROM: DATE: SUBJECT: MEMORANDUM Chuck Ahl, City Manager Karen Guilfoile, City Clerk January 8, 2014 Consideration of 2014 City Council Appointments Appointment 2013 Appointments 2014 Appointments Acting Mayor Marv Koppen Robert Cardinal 800 MHz Representative Kathleen Juenemann Auditor Contact Rebecca Cave Will Rossbach (Alternate) Business & Economic Marv Koppen Development Advisory Mike Martin (Staff Liaison) Mike Martin (Staff Liaison) Commission Community Design Review Board Marv Koppen (2nd & 4th Tuesday 7:00 p.m.) Mike Martin (Staff Liaison) Mike Martin (Staff Liaison) Data Compliance Officers: Responsible Authority Karen Guilfoile Karen Guilfoile City Personnel Officer Terrie Rameaux Terrie Rameaux City Law Enforcement Officer David Thomalla Paul Schnell Environment & Natural Kathleen Juenemann Resources Commission Shann Finwall (Staff Liaison) Shann Finwall (Staff Liaison) (1st Wednesday of the Month) Fire Relief Association Will Rossbach Relief By-Laws require Mayor Gayle Bauman (Staff Liaison) Gayle Bauman (Staff Liaison) to be member of the Board Gateway Corridor Group Will Rossbach Chuck Ahl (Alternate) Heritage Preservation Commission Marv Koppen (3rd Thursday at 7:00 p.m.) Ginny Gaynor (Staff Liaison) Ginny Gaynor (Staff Liaison) Housing & Economic Development Commission Michael Martin (Staff Liaison) Michael Martin (Staff Liaison) (2nd Wednesday at 7:00 p.m.) Human Rights Commission Kathleen Juenemann (2nd Tuesday at 7:00 p.m.) Karen Guilfoile (Staff Liaison) Karen Guilfoile (Staff Liaison) Council Packet Page Number 122 of 126 J3 Appointment 2013 Appointments 2014 Appointments Joint Ice Arena Board Marv Koppen Will Rossbach (Alternate) Maplewood Green Team Kathleen Juenemann (Monthly as Needed) Shann Finwall (Staff Liaison) Shann Finwall (Staff Liaison) Municipal Legislative Commission Chuck Ahl (Monthly, Wed. 11:30 a.m.–1:00 p.m.) Will Rossbach (Alternate) Official Newspaper Maplewood Review Maplewood Review Pioneer Press (Alternate) Pioneer Press (Alternate) Parks & Recreation Will Rossbach Commission DuWayne Konewko DuWayne Konewko (3rd Wednesday at 7:00 p.m.) Jim Taylor/Audra Robbins Jim Taylor/Audra Robbins (Staff Representatives) Park System Plan Task Force Planning Commission Bob Cardinal (1st & 3rd Tuesdays at 7:00 p.m.) Tom Ekstrand (Staff Liaison) Tom Ekstrand (Staff Liaison) Police Civil Service Commission Kathleen Juenemann (Meets as Needed) Terrie Rameaux (Staff Liaison) Terrie Rameaux (Staff Liaison) Ramsey County League Rebecca Cave of Local Governments Marv Koppen (Alternate) Ramsey/Washington Kim Facile Suburban Cable Commission Bob Cardinal (Alternate) Marv Koppen (Alternate) Regional Mayors Will Rossbach Rush Line Corridor Will Rossbach Chuck Ahl (Staff Liaison) Chuck Ahl (Staff Liaison) Suburban Area Chamber Chuck Ahl of Commerce Karen Guilfoile (Alternate) Karen Guilfoile (Alternate) Suburban Rate Authority Chuck Ahl (First month of quarter) St. Paul Water Utility Will Rossbach Transportation Advisory Board Will Rossbach Council Packet Page Number 123 of 126 M1 MEMORANDUM TO: City Council FROM: Charles Ahl, City Manager DATE: January 8, 2014 SUBJECT: Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcement of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Events 1.Fishcreek Celebration 4:30-6:40pm – January 16 2.LMC Events: i.Jan 31- Feb 1: Experienced Officials Leadership Conference ii.Jan 31- Feb 1: Newly Elected Officials Leadership Conference Upcoming Agenda Items & Work Session Schedule 1.Council Security/Safety – January 27 2. Ramsey County Areas of Growth Strategy Presentation – January 27 3.EDA Meeting – Election of Officers – January 27 4.No Work Session – February 3 5.Sherman and Associates Review of Maplewood Bowl Project – Feb 10 6.MCC Strategy – February 10 7.Community Paramedic Program – February 10 8.Retreat Preparation: Staff’s Future Vision Presentation – February 24 9.Council – Management Retreat – March 4th, 5th, or 6th [to be set on Jan 13th] 10. Ramsey – Washington Metro Watershed District Presentation – March 10 11.Commissioner Interviews – March 10/24 [TBD] 12.Parks Survey Results – March 10/24 [TBD] 13.Roles of City Council in Emergency Management – March 10/24 [ TBD] Budget Impact None. Recommendation No action required. Attachments None. Council Packet Page Number 124 of 126 M2 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Karen Guilfoile, City Clerk DATE: January 8, 2014 SUBJECT: Set Council Management Team Retreat Date Introduction At your direction, staff has taken measures to plan the annual council staff retreat. As you can imagine, coordinating 16 individuals for a meeting is difficult at best. Current calendars of city staff are free March 4th through the 6th. Aside from the city council and department heads, City Attorney Kantrud and Human Resources Attorney Chuck Bethel will be attending the retreat. It is proposed that the retreat be held at Maplewood Fire Station #2 (Gladstone) located at 1955 Clarence Street at hours to be determined by the city council. Upon approval of the aforementioned, staff will proceed with the planning process which will include setting an agenda for the meeting based on requests submitted by the city council. Council Packet Page Number 125 of 126 M3 MEMORANDUM TO: Chuck Ahl, City Manager FROM: DATE: Karen Guilfoile, City Clerk January 8, 2014 SUBJECT: Cancellation of the February 3, 2014 Council Workshop Introduction Currently, staff does not have any time sensitive matters that would call for the need of a Council Manager Workshop on Monday, February 3, 2014. Recommendation Staff recommends the cancellation of the Council Manager Workshop on February 3, 2014. Council Packet Page Number 126 of 126