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2001 11-13 City Council Packet
Council/Manager's Workshop at 6:00 p.m. AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Tuesday, November 13, 2001 Council Chambers, Municipal Building Meeting No. 01 -27 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE Co ROLL CALL D. APPROVAL OF MINUTES 1. Minutes of Meeting 01 -24 (October 08, 2001) 2. Minutes of Meeting 01 -26 (October 22, 2001) E. APPROVAL OF AGENDA F. APPOINTMENTS /PRESENTATIONS G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. Approval of Claims Donation From State Farm Joint Powers Agreement with Ramsey County for Election Equipment Personal Service License — Norah Gleason — Maplewood Community Center, Sister Rosalind Gambling Resolution — Maplewood Athletic Association at Guldens Roadhouse Surplus Property Disposal Beverage Contract for Maplewood Community Center Award Contract for Woodlynn and County Road D Open Space Prairie Restoration Increase in Community Development Department Service Charges Increase in City Clerk Department Service Charges Increase in Miscellaneous Service Charges Financial Transfer for Unassessed Water Improvements Conditional Use Permit Review -Kline Volvo (3040 Highway 61 North) Conditional Use Permit Review -Saint Paul Business Center East (2025 Sloan Place) Conditional Use Permit Review - Minnesota Waldorf School (70 County Road B East) Conditional Use Permit Condition Clarification- Countryside Volkswagen (1180 Highway 36 E) Resolution of Appreciation for Tim Johnson, Former CDRB member Squad Car Replacement Bids for Used Vehicles Approve Final Purchase Agreements for 209, 211, and 215 E. Larpenteur Avenue, Project 01 -19 Donation for National Night Out H. PUBLIC HEARINGS 1. 7:00 Assessment Hearing - Supplemental Construction for Driveway Improvements- Tilsen South Neighborhood Street Improvement, Project 00 -04DW and Gladstone West Neighborhood Street Improvement Project -City Project 00 -05DW 2. 7:20 Hill- Murray High School Chapel Addition (2625 Larpenteur Avenue) a. Conditional Use Permit b. Design Approval 3. 7:15 Ramsey County Productive Day Golf Course (Century Avenue and Lower Afton Road) a. Conditional Use Permit b. Design Approval 4. 7:30 Hillcrest Area Development Moratorium (second Reading) 5. 7:45 Assessment Hearing- S outhcrest Avenue Retaining Wall Repair and Drainage Improvement City Project 01 -24 I. AWARD OF BIDS J. UNFINISHED BUSINESS 1. Maplewood Community Center Dehumidification System K. NEW BUSINESS 1. Resolution Directing Acquisition of Tax - Forfeit Lands for Public Purpose: Budd Kolby 4th Add, Outlot B, South wind Townhomes, CIC No. 306, Outlot A and Outlot B 2. Resolution Authorizing Preparation of Preliminary Report for Improvement to Gladstone Park as Part of English Street Improvement -City Project 01 -23 3. Resolution Directing Modification of Construction Contract- Change Orders Nos. 1, 2, & 3 for Tilsen South Street Improvements, City Project 00 -04 4. Canvass of the November 6, 2001 General Election REPORT WILL BE SENT SEPARATELY 5. Change of Council Meeting Date, December 24, 2001 L. VISITOR PRESENTATIONS M. COUNCIL PRESENTATIONS 1. 2. 3. N. ADMINISTRATIVE PRESENTATIONS 1. 2. 3. O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 770 -4523 to make arrangements. Assistant Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. A. _.. ..... r,,.,,,�,..... A 11VA N Omw MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, October 8, 2001 Action by Council Council Chambers, Municipal Building Meeting No. 01 -24 Date Endorsed Modified CALL TO ORDER: Rejected ' A regular meeting of the City Council of Maplewood, Minnesota was held in the Council Chambers, Municipal Building, and was called to order at 7:00 P.M. by Mayor Cardinal. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Robert Cardinal, Mayor Present Sherry Allenspach, Councilmember Present Kenneth V. Collins, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present D. APPROVAL OF MINUTES: Councilmember Koppen moved to approve the minutes of Meeting No. 01 -22 (September24, 2001) as presented. Seconded by Councilmember Wasiluk Ayes -All E. APPROVAL OF AGENDA: Councilmember Wasiluk moved to approve the Agenda as amended: M1. Partnership M5. Candidates Forum M2. South Office M6. Bruce Vento M3. Internet M7. Cable Commission Update M4. Hazardous Waste Seconded by Councilmember Koppen Ayes - All F. APPOINTMENTS /PRESENTATIONS: None 1 G. CONSENT AGENDA: Councilmember Koppen moved to approve the Consent Agenda items 2 -6. Seconded by Councilmember Wasiluk Ayes -All Councilmember Allenspach moved to approve Consent Agenda item 1. Seconded by Councilmember Wasiluk Ayes -All 1. Approval of claims ACCOUNTS PAYABLE $1,158.00 Checks #55590 thru #55592 dated 10 /1 /01 $293,962.06 Checks #55593 thru #55658 dated 10 15 101 $190,649.94 Disbursements via debits to checking account dated 10 /1 thru 10/9/01 $87.00 Checks #55659 thru #55660 dated 10 /11 /O1 $158,972.77 Checks #55661 thru #55707 dated 10/16/01 $310 Disbursements via debits to checking account dated 10 /10 thru 10 /15 101 $955,149.12 Total Accounts Payable $342,606.15 Payroll Checks and Direct Deposits dated 10/12/01 $28,703.46 Payroll Deduction check #86062 thru #86068 dated 10/12/01 $371,309.61 Total Payroll $1,326,458.73 GRAND TOTAL 2. Donation of Folding Machine to the Historical Society Approved the donation of the City Hall folding machine to the Maplewood Historical Society. 3. Resolution Certifying Election Judges for the General Municipal Election 2 Accepted the following resolution certifying Judges for the 2001 General Election: RESOLUTION 01 -10 -98 RESOLUTION ACCEPTING ELECTION JUDGES RESOLVED, that the City Council of Maplewood, Minnesota, accepts the following list of Election Judges for the 2001 General Election, being held on Tuesday, November 6, 2001: PRECINCT NO. 1 PRECINCT NO. 6 Audrey Duellman Joan Button PRECINCT NO. 12 Joan Kolasa Margaret Cokley Lucille Cahanes Marvella Lackner Mae Davidson Jennifer Hollerbach Louise Nieters John Henry Margaret Kunde Harriet Schroepfer Richard Lambert Jackie Meyer William Little Arthur Mollica PRECINCT NO. 2 Carol Mahre Beverly Ogilvie Betty Grangei RoseMarie Rossi Phyllis Pauly Jacqueline Hayne Larry Schaaf Barbara Johnson PRECINCT NO. 7 Evelyn Skluzacek Joseph Kolasa Rita Lally Rose Marie Manders Howard Muraski PRECINCT NO. 13 James Nieman Mary Ann Schneider Donna Brown Jacque Phillippi Don Schroepfer Anne Fosburgh Milo Thompson Bob Spangler Mark Gilstad Diane Golaske PRECINCT NO. 3 PRECINCT NO. 8 Anna Mae Hogan Jaime Belland Gerald Behm Thomas Maskrey Pat Blank Jeanette Bunde Lorraine Taylor Jean Dickson John Eineke Kathy Dittle Bevery Gelao PRECINCT NO. 14 Jeff Janacek Shirley Horton Shirley Luttrell ':Rosemary Koch Claire Markie Carol Berger Pat Thompson Karyl Petersen Constance Hines Carmen Tomaszewski Rita Taylor Anita Larson Gene Wandersee Kenneth Sullivan PRECINCT NO.9 PRECINCT NO.4 Elsie Anderson PRECINCT NO. 15 Geraldine Callahan Bernice Del Monte Delores Fitzgerald Grace Dornfeld Pat Hensley Guy Grant Fred DuCharme Katherine Mollers Carol Hamre Walter Hayde Lorraine Petschel Lorraine Lauren Barbara Leiter Barbara Vandeveer Richard Lofgren Joan Misgen Delores Marsch David Pehl PRECINCT NO. 10 Elaine Rudeen Lorraine Rosauer Joan Cottrell Florence Sajevic Mary Vante Ann Fallon Geraldine Trooien John Willy Betty Haas Mona Krekelberg PRECINCT NO. 16 PRECINCT NO. 5 Neva Norman Joan Bartelt Anne Cardenas D. Franklin Tolbert Mery Berger Diane Droeger Carolyn Eickhoff Marge Dvorak PRECINCT NO. 11 Ronald Hamre Betty Eddy Lorraine Fischer Mildred Iversen Shirly Evertz Mary Fischer Theresa Sullivan Thelma Ling Rita Fredrickson Gayle Wasmundt Patricia Trumble Betty Mossong Cecilia Tucker Louis Spies 3 4. Ramsey County Sheriff Department Explorer Post #2 - Fee Waiver Approved waiving the temporary food permit fee of forty -three dollars for the Scouts for the Annual Ramsey County Fright Farm. 5. Open Space Grant Approved receiving the Minnesota Department of Natural Resources grant in the amount of $19,400 with the understanding that the city match will be for in -kind labor and services and also volunteer support, and establish a separate grant fund through the park development fund to monitor the city's expenditures. 6. Grant Reimbursement for Well Restoration Accepted the $ grant from the Watershed District and the $3,000 grant from the state public health department and authorized the finance director to allocate $9,000 to the city's open space fund for the sealing of the well on the Frost and English open space. H. PUBLIC HEARINGS: 1. 7:00 P.M. Assessment Hearing - Bush Avenue Improvements, Project 01 -04 a. Mayor Cardinal convened the meeting for a public hearing. b. City Manager Fursman introduced the staff report. C. City Engineer Ahl presented the specifics of the report. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: Jim Burk, 2310 Stillwater Road, Maplewood e. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to adopt the following resolution that approves the Adoption of the Assessment Roll for the Bush Avenue Improvements, Project 01 -04: RESOLUTION 01 -10 -94 ADOPTION OF THE ASSESSMENT ROLL WHEREAS, pursuant to proper notice duly given as required by law, the city council has met and heard and passed on all objections to the proposed assessment for the construction of Bush Avenue, from Stillwater Road to Bartelmy Lane, as described in the files of the city clerk as Project 01 -04, and has amended such proposed assessment as it deems just, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. Such proposed assessment, as amended, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed i p improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 15 years, the first of the installments to be payable on or after the first Monday in January, 2002, and shall bear interest at the rate of 6.3 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2001. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. It is hereby declared to be the intention of the council to reimburse itself in the future for the portion of the cost of this improvement paid for from municipal funds by levying dditional g assessments, on notice and hearing as provided for the assessments herein made, upon any properties abutting on the improvement but not made, upon any properties abutting on the improvement but not herein assessed for the improvement, when changed conditions relating to such properties make such assessment feasible. 4. It is hereby declared to be the intention of the council to reimburse itself in the future b means of imposing a Cash Collection Charge fee for utility services so constructed as to benefit and serve certain listed abutting private property future developmental needs but not herein assessed. PIN PROPERTY ADDRESS Utility Group CCC 25- 29 -22 -33 -0018 Vacant lot owned and abutting 2338 Bush Avenue E. $3 25- 29 -22 -33 -0011 2372 Bush Avenue E. $3,050.00 5. To the extent that this improvement benefits abutting and nonabutting properties which may be served by the improvement when one or more later connections, extensions or improvements are p made, but which are not herein assessed, therefore, it is hereby declared to be the intention of the council, as authorized by Minnesota Statutes Section 429.051, to reimburse the city b adding an Y g Y portion of the cost so paid to the assessments levied for any of such later extension or improvements. 6. In the matter of a request for reduction of assessment by the owner of parcel: PIN PROPERTY ADDRESS 25- 29 -22 -33 -0020 2310 Stillwater Road E. This request has been duly considered and is herewith denied. 7. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Seconded by Councilmember Allenspach Ayes - All 2. 7:10 P.M. Salvation Army Expansion (2080 Woodlynn Avenue) A. Conditional Use Permit B. Design Approval a. Mayor Cardinal convened the meeting for a public hearing. b. City Manager Fursman introduced the staff report. C. Assistant City Manager Coleman presented the specifics of the report. d. Boardmember Linda Olson presented the Design Review Board report from the September 25, 2001 meeting. e. Commissioner Gary Pearson presented the Planning Commission report from the September 17, 2001 meeting. f. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following people were heard: Ken Nordby, NEI Architects, Maplewood Wendy Rosier, Salvation Army g. Mayor Cardinal closed the public hearing. Councilmember Wasiluk moved to.approve the plans date-stamped August 24 2001 for the construction of an addition to the Salvation Army Lakewood Temple located at 2080 Woodlynn Avenue, and adopt the following resolution that approves the Conditional Use Permit to expand the Salvation Army's adult day care center at 2080 Woodlynn Avenue RESOLUTION 01 -10 -95 CONDITIONAL USE PERMIT - SALVATION ARMY WHEREAS, the Salvation Army Lakewood Temple applied for a conditional use permit for the expansion of their church and adult day care center within residentially zoned property; Y WHEREAS, this permit applies to property located at 2080 Woodlynn Avenue. The legal description is: NW 1 /4 of the NE 1 /4 of the W 165 feet of the S 368 feet of Section 2, Township 29, Range 22, and also that part of NW 1 /4 of the NE 1 /4 of the W 527.26 feet of the E 263.63 feet of the S 320 feet lying south of Woodlynn and E of Ariel all in Section 2, Township 3, Range 22. (Property P g Identification Number: 02- 29 -22 -12 -0043) WHEREAS, the history of this conditional use P ermit is as follows: 1. On September 17, 2001, the planning commission recommended that the city PP council approve this permit. 6 2. On October 8, 2001, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above - described conditional use permit based on the building and site plans. The city approved this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into - the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. Seconded by Councilmember Koppen Ayes - All 3. 7:20 P.M. Sinclair Station Remodeling (2158 Rice Street) A. Conditional Use Permit (Motor Fuel Station) B. Conditional Use Permit (Canopy Enlargement) C. Design Approval 7 a. Mayor Cardinal convened the meeting for a public hearing. b. City Manager Fursman introduced the staff report. C. Assistant City Manager Coleman presented the specifics of the report. d. Boardmember Olson presented the Community Design Review Board Report. e. Commissioner Pearson presented the Planning Commission report. f. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: Larry Feldsien, Representing Sinclair Oil, Maplewood g. Mayor Cardinal closed the public hearing. Councilmember Wasiluk moved to approve the following resolution approving a Conditional Use Permit to operate a motor fuel station within the business commercial, BC, zoning district and to reconstruct a canopy with an existing nonconforming setback for the Sinclair fuel station located at 2158 Rice Street: RESOLUTION 01 -10 -96 CONDITIONAL USE PERMIT - SINCLAIR STATION WHEREAS, Sinclair Oil Corporation applied for conditional use permits to include the operation of a motor fuel station within the BC, Business Commercial zoning district, and to reconstruct a canop p with an existing nonconforming setback; WHEREAS, this permit applies to property located at 2158 Rice Street. The legal description is: The North One Hundred Sixty feet (160') of Tract "A," Registered Land Survey Number 10 on file in the office of the Registrar of Titles within and for said County, and the South One -H alf of County Road B extended and the East One -Half of Rice Street extended, adjoining the above described portion of Tract "A," Registered Land Survey Number 10, on file in the office of the Registrar of Titles. WHEREAS, the history of this conditional use permit is as follows: 1. On September 17, 2001, the planning commission recommended that the city council approve this permit. 2. On October 8, 2001, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the g ry hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above - described conditional use permit based on the building and site plans. The city approved this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. I. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. The fuel station's hours of operation, including pay -at- the -pump fueling, is limited to 6 a.m. to 11 P.M. 2. The applicant shall comply with all requirements of the Minnesota Pollution Control Agency regarding fuel tanks, fuel spillage, monitoring wells, any contaminated soil, etc. 3. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 4. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 5. The city council shall review this permit in one year. Approve the plans date - stamped August 21, 2001, for the construction of a new canopy and fuel islands for the Sinclair fuel station at 2158 Rice Street. The owner shall do the following: a. Repeat this review in two years if the city has not issued a building permit for this project. b. Submit the following for staff approval before the city issues a building permit: (1) A revised site plan showing: (a) Removal of the most - northerly driveway on Rice Street and the replacement of all - required curb and gutter along Rice Street and parking area. (b) At least four parking stalls, of which one must be handicap accessible. The handicap accessible stall must meet the Americans with Disability Act (ADA) requirements. (c) The most - southerly driveway on Rice Street shall be widened to 36 feet. The driveway will have an entrance lane, a left -turn exit lane, and a right - turn exit lane. These lanes shall be marked with painted arrows on the pavement depicting the turning movement. (2) A landscape plan showing: (a) A landscaped area in front to include low maintenance perennial plants and shrubs. In addition to city staff approval, the Ramsey County Public Works Department must also approve any landscaping installed within the right -of -way. (b) Perennial plants and shrubs around the base of the two freestanding signs and on the southwest corner of the lot (location of Dino the Dinosaur). (c) In- ground sprinkler for all landscaped areas. If the installation of a sprinkler system is not feasible because of existing pavement, the applicant must submit written agreement to hand water all landscaping. (d) All planting beds must be edged and mulched. (3) Revised canopy elevations showing that the lights beneath the canopy are flush mount. The lenses of the lights must not drop below the opaque portions of each lighting fixture. (4) A photometric plan showing that the site lighting does not exceed 0.4 foot candles at the west property line. (5) Plans for a trash enclosure gate that is 100 percent opaque and extends to the ground. The gate shall be compatible with the existing 6- foot -high wood fence. (6) Plans for the screening of the mechanical equipment located on the west side of the building. C. Complete the following before occupying the building: 10 (1) Restore and sod damaged boulevards. (2) Install stop signs at both exits and ahandicap- parking sign for the handicap- parking space. (3) Repaint the sign pole on the freestanding sign located on the northeast corner of the site. (4) Install the approved trash enclosure gate. d. If any required work is not done, the city may allow temporary occupancy if: (1) The city determines that the work is not essential to the public health, safety or welfare. (2) The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1, 2002. (3) The city receives an agreement that will allow the city to complete any unfinished work. e. This approval does not include the signs. All proposed signs require a separate sign permit and must comply with the city's sign ordinance. f. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Koppen Ayes - All 4. 7:30 P.M. Maplewood Toyota Expansion (2783 and 2889 Maplewood Drive) A. Conditional Use Permit Revision B. Conditional Use Permit (Motor Vehicle Storage) C. Design Approval D. Design Approval a. Mayor Cardinal convened the meeting for a public hearing. b. City Manager Fursman introduced the staff report. C. Assistant City Manager Coleman presented the specifics of the report. d. Boardmember Olson presented the Community Design Review Report. e. Commissioner Pearson presented the Planning Commission Report. 11 f. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following people were heard: Steve McDaniels, Owner, 2873 Highway 61, Maplewood Frank Lockman, 1131 Lydia, Maplewood g. Mayor Cardinal closed the public. hearing. Councilmember Collins moved to adopt the following resolutions that approve a Conditional Use Permit to expand a nonconforming use and for revisions to-Maplewood Toyota at 2873 Highway 61 , to adopt the following resolution that approves a Conditional Use Permit for motor vehicle sales and display lot on the northwest corner of Beam Avenue and Highway 61, and to approve the plans (stamped August 22, 2001 and September 28, 2001) for three building additions to Maplewood Toyota. RESOLUTION 01 -10 -97 CONDITIONAL USE PERMIT - MAPLEWOOD TOYOTA WHEREAS, Steve McDaniels, of Maplewood Toyota, applied for a conditional use permit to add onto an automobile showroom. WHEREAS, Section 36- 566(c)(1)(e) of the city code allows a maximum impervious surface area of 40% for this property. WHEREAS, this permit allows increasing the impervious surface area of the site from 69.2% to 69.5 %, making the impervious surface area on the site 29.5% over that allowed by the code. WHEREAS, this permit applies to the property at 2873 Highway 61. The legal description is: Sub; ect to widened STH 61 / 1, Lot 101 Gardena Addition to Ramsey County, MN. (PIN 04 -29- 22 -41 -0006) WHEREAS, the history of this conditional use permit is as follows: 1. On September 17, 2001, the planning commission recommended that the city council approve this permit. 2. On October 8, 2001, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 12 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of city council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Beam Avenue shall not be used for loading or unloading. WHEREAS, Steve McDaniels, of Maplewood Toyota, applied for a conditional use permit to construct a new vehicle sales /display lot for his dealership on the northwest corner of Highway 61 and Beam Avenue. WHEREAS, Section 36- 151(b)(4) of the city code requires a conditional use permit for the storage of motor vehicles in this location. WHEREAS, this permit applies to the property at 2889 Highway 61. The legal description is: Subject to road and highway, part westerly of centerline of said highway of South 253 feet of the east 608.4 feet of the NE 1 /4 of Section 4, Township 29, Range 22 (PIN 04- 29- 22 -14- 0003) WHEREAS, the history of this conditional use permit is as follows: 1. On September 17, 2001, the planning commission recommended that the city council approve this permit. 2. On October 8, 2001, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit, because: 13 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of city council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The location of the proposed building on this site is not approved. If the applicant wants to construct this building, it must be at least 350 feet from the residential property line and the plans must be approved by the city. This permit is subject to the property owner combining the two parcels for tax and identification purposes. The applicant shall record the paper work for this combination before the city issues any permits for construction for this project. C. Approve the plans (stamped August 22, 2001) for three building additions to Maplewood Toyota. This approval is based on the findings required by the city code. The approval shall be subject to the applicant or owner meeting the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before the city issues a building permit, the applicant shall: a. Provide a plan for city staff approval for any roof - mounted equipment that may be added on top of the proposed additions. (code requirement) b. Provide a lighting plan for city staff approval for any additional exterior security lighting that may be needed. C. Submit the following for staff approval before the city issues a building permit: (1) Final site, parking lot, grading, drainage, utility and erosion control plans. These plans shall meet the requirements of the city code and the city engineer. These 14 shall include: (a) (b) (c) (d) (e) Showing all drive aisles at 24 feet in width. Having handicap - parking spaces that meet the requirements of the ADA (Americans with Disabilities Act). All customer and employee parking areas meeting city code standards. Showing any additional landscape or turf areas on the site. Stripe the crosswalk on Beam Avenue that connects the sidewalks to the two parking areas. 3. Complete the following before occupying the additions: a. Restore and sod damaged boulevards. b. Paint all rooftop mechanical equipment to match the uppermost part of the building. The owner or contractor shall screen any new roof - mounted equipment that is visible to residential property. (code requirement) C. Stripe any new customer and visitor parking spaces at a width of 9 2 feet and the employee vehicle parking spaces at a width of nine feet. d. Install fire protection and alarm systems as required by the fire marshal. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. C. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 6. This approval does not include signs. The applicant must get any additional signs approved by city staff. D. Approve the plans (stamped September 28, 2001) for a motor vehicle sales and display lot on the northwest corner of Beam Avenue and Highway 61. This approval shall be subject to the findings required by the code and is subject to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. The applicant shall get a demolition permit from the city for the house at 2889 Highway 61. 3. The applicant's engineer shall provide the city engineer with the drainage calculations and design criteria for the proposed NURP pond. 4. Before the city issues a grading permit, the applicant shall: a. Combine the two parcels for tax and identification purposes. The applicant shall record the paper work for this combination before the city approves the permits for this project. b. Revise the plans for staff approval as follows: 15 (1) For the parking lot, show: (a) Details about the proposed fence and gate including the location, design and materials. The fire marshal must approve any gate or system that restricts access to the site. (b) All drive aisles at 24 feet in width, a striped pedestrian walkway and all customer and employee parking areas meeting city code standards. The city will not regulate the width of parking spaces for the vehicle sales lot. However, the city will require striped spaces for the neat and orderly parking and storage of vehicles. C. Submit a photometric- lighting plan that meets the standards of the city lighting. code for staff approval. This plan shall show: (1) The light spread and fixture design. The lens covering the bulb shall be concealed or aimed so not to cause a nuisance to drivers or to neighbors. (2) That the site lights will not exceed 25 feet in height. d. Make changes to the landscape plan for staff approval including: (1) Showing an in- ground irrigation system for all landscape areas. This shall include the landscape areas around all sides of the parking lot and for the boulevards along Beam Avenue and Highway 61. (2) Adding several trees, shrubbery and other landscaping in the pond area above the 864 contour. (3) Using Mn/DOT 25A or a similar native seed mix with wet Forbes in the NCJRP pond area. Do not use napweed and Canadian Thistle in the seed mix. (4) Showing that the screening on the west side of the proposed NURP pond will be at least six feet tall and at least 80 percent opaque. (5) Showing the removal of the area of the existing driveway and curb cut for the house at 1241 Beam Avenue and the restoration with turf and landscaping. (6) Eliminating the Colorado blue spruce trees and replace them with Black Hills spruce trees. e. Get a building permit for the proposed retaining wall if any part of the wall is more than four feet tall. 5. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. C. The city receives an agreement that will allow the city to complete any unfinished work. 6. The future proposed building shown in the parking lot is not approved. If the applicant chooses to construct this building, they must submit the plans to the city for approval. 16 7. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Koppen Ayes - All I. AWARD OF BIDS 1. Bush Avenue Improvements, Project 01 -04 /Ripley Avenue, White Bear Avenue to Van Dyke Street, Project 99 -12 a. City Manager Fursman introduced the staff report. b. City Engineer Ahl presented the specifics of the report. Councilmember Koppen moved to accept the following resolution that awards the bid for City Project 99 -12 to Palada and Sons, Inc. in the amount of $373,775.95: RESOLUTION 01 -10 -99 RESOLUTION FOR AWARD OF BIDS BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of Palda & Sons, Inc. in the amount of $373,775.95 is the lowest responsible bid for the construction of the Bush Avenue Improvements, City Proj ect 01 -04 and the Ripley Avenue Improvements, City Proj ect 99 -12, and the mayor and clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. Proposed financing: BUSH AVENUE IMPROVEMENTS, CITY PROJECT 01 -04 Street Assessments $ 92,000 Storm Water Assessments $ 300 Water Service Assessments $ 1,225 Sanitary Sewer Assessments $ 1 Sewer Utility Fund $ %836 SPRWS Obligation $ - City Tax Levy $ 216 Total $ 325,000 RIPLEY AVENUE IMPROVEMENTS, CITY PROJECT 99 -12 Ramsey County Obligation City Tax Levy Total $ 170,000 $ 0 $ 170,000 17 Seconded by Councilmember CollinsAyes — All J. UNFINISHED BUSINESS None K. NEW BUSINESS 1. Hillcrest Study Area Moratorium (First Reading) a. City Manager Fursman introduced the staff report. b. Assistant City Manager Coleman presented the specifics of the report. Mayor Cardinal moved to adopt the following ordinance that establishes a one-year (October 8, 2001) moratorium on development within the Hillcrest Village Redevelopment Area: ORDINANCE # 816 AN ORDINANCE FOR THE PURPOSE OF PROTECTING THE PLANNING PROCESS AND DEVELOPING BUILDING AND DESIGN STANDARDS FOR THE HILLCREST VILLAGE REDEVELOPMENT AREA The area under consideration (hereinafter "Hillcrest Village Redevelopment Area ") includes land north of Larpenteur Avenue, east of white Bear Avenue, south of Ripley Avenue, and west of Hazel Street; also including properties on the west side of white Bear Avenue located north of Larpenteur Avenue and south of Frost Avenue (refer to Hillcrest Village Redevelopment Area ma p attached for exact location). The Maplewood City Council ordains:- SECTION 1. PURPOSE 1.01 The City of Maplewood, in cooperation with the Metropolitan Council and the City of St. Paul, are currently conducting a smart growth initiative study that includes land use planning components for the Hillcrest Village Redevelopment Area. 1.02 The objective of the study is to design a land use concept for the Hillcrest Village Redevelopment Area. This information will help create a livable neighborhood where homes, jobs, and services are linked by walkable streets. 1.03 In addition to the study, the city's zoning ordinance, zoning map, and comprehensive plan may need to be revised to reflect the following issues: - Land use - Building setbacks - Building height - Design standards for buildings - Pedestrian flow and safety - Parking 18 Streetscaping - S ignage - Lighting Landscaping Housing density 1.04 There is a need for these studies to be conducted so that the city can adopt changes to the city's zoning ordinance, zoning map, comprehensive plan, and design standards for the development of the Hillcrest Village Redevelopment Area. SECTION 2. REDEVELOPMENT STUDY; MORATORIUM 2.01 The study is authorized by the city. City staff shall coordinate this study with the Metropolitan Council, City of St. Paul, White Bear Avenue Business Association, hired consultants, property owners, interested citizens, and the city council. 2.02 Upon completion of the study, it shall be presented to the planning commission and community design review board commission for their review and recommendation to the city council. 2.03 A moratorium on development in the Hillcrest Village Redevelopment Area is adopted pending completion of the study and /or the adoption of any amendments to the city's zoning ordinance, zoning map, or comprehensive plan as deemed necessary as a result of the study. The city will not approve any subdivision or building permit for a new building during the moratorium period. The city may issue building permits for the expansion or remodeling of existing structures. SECTION 3. TERM 3.01 The term of ordinance shall be for one year or until such time as the city council adopts amendments to the city's zoning ordinance, zoning map, or comprehensive plan as deemed necessary as a result of the study. SECTION 4. VARIANCES 4.01 Variances from this ordinance may be granted by the city council based upon a determination that a proposed subdivision or development would be compatible with proposed land use and zoning, and that such proposals would keep with the spirit and intent of this ordinance. The procedures to be followed in applying for a variance from this ordinance shall be in accordance with state law on findings for variances and shall include the following: a. The applicant shall file a completed application form, together with required exhibits, to the Community Development Department. b. The application for a variance shall set forth special circumstances or conditions which the applicant alleges to exist, and shall demonstrate that the proposed subdivision or development is compatible with existing or proposed land use and zoning. C. The application shall be submitted to the planning commission for their review and recommendation to the city council. 19 M 2. 3. 4. S. The city council may in its discretion set a public hearing prior to making a final determination on the requested variance. The city council may impose such restrictions upon the proposed subdivision or development as may be necessary to comply with the purpose and intent of this ordinance. Seconded by Councilmember Collins Ayes - All Approve Private Driveway Agreements - Tilsen South Neighborhood Streets, Project 00 -04 & Gladstone West Neighborhood Streets, Project 00 -05 a. City Manager Fursman introduced the staff report. b. City Engineer Ahl presented the specifics of the report. Councilmember Collins moved to hold a public assessment hearing on November 13th, 2001. Seconded by Councilmember Allenspach Ayes - All Expenditure of 2001 LLEBG Grant Funds a. City Manager Fursman introduced the staff report. b. Chief Winger presented the specifics of the report. Councilmember Collins moved to authorize the cash match of $1,864 required to receive the federal funds, expend 2001 LLEBG grant funds as proposed, and provide, with due public notice an opportunity to receive public comment concerning the proposed expenditure of these funds during or subsequent to its next regularly scheduled public meeting. Seconded by Councilmember Koppen Ayes -- All Gladstone Park Development a. City Manager Fursman introduced the staff report. b. Parks and Recreation Director Anderson presented the specifics of the report. No motion needed. Joy Park Buckthorn Removal /Contingency Funds a. City Manger Fursman introduced the staff report. b. Parks and Recreation Director Anderson presented the specifics of the report. Councilmember Wasiluk moved to authorize the request for contingency funds transfer. 20 Seconded by Councilmember Koppen Ayes - All L. VISITOR PRESENTATIONS 1. Kathy Juenemann - Reminded Maplewood residents of the Candidate's Forum sponsored by the League of Women's Voters on Thursday, October 11, 2001. 2. Frank Lockman - Had questions regarding a lighting ordinance for businesses. 3. Larry Cude, Emergency Management - Provided an update on emergency preparedness in light of the recent terrorist attacks. M. COUNCIL PRESENTATIONS 1. Partnership - Councilmember Wasiluk commented that the month of October is Domestic Violence Month. 2. South Office - Councilmember Koppen would like to keep the South Office by relocating it into an existing office inside of the Fire station. 3. Candidate Information on the Internet - Mayor Cardinal stated a request was made from a citizen to have more information about the candidates on the Internet. 4. Hazardous Waste — Residents may take Hazardous Household waste to the Washington County site. 5. Candidate's Forum - A forum for candidates will be held on Thursday, October 11, 7:00 p.m. in the council chambers. 6. Bruce Vento Trail - A dedication for the Bruce Vento Trail will be held on Tuesday, October 16th, at 1:00 p.m. 7. Cable Commission - Councilmember Koppen updated the council on the progress of the Cable Commission. N. ADMINISTRATIVE PRESENTATIONS None O. ADJOURNMENT Councilmember Collins moved to adjourn the meeting at 9:23 P.M. Seconded by Councilmember Allenspach Ayes - All 21 f AGMA I-Ow. MINUTES. MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, October 22 2001 Action by Council Council Chambers, Municipal Building Date Meeting No. 01-26 Endorsed A. CALL TO ORDER: Modified Rejected A meeting of the City Council was held in the Maplewood • p Room, at the Municipal Building, and was called to order at 7:00 P.M. by Mayor Cardinal. Be C. ro E. F. G. PLEDGE OF ALLEGIANCE Boy Scout Troup 73, from Maplewood, led the Pledge of Allegiance. legiance. Troup 73 included: Tim Doran, Andy Doran Daniel Dehn ,and Aaron Wernaman. ROLL CALL Robert Cardinal, Mayor Present Sherry Allenspach, Councilmember Present Kenneth V. Collins, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present APPROVAL OF MINUTES Councilmember Koppen moved to - approve the Council • Council/Managers ers Worksho Minutes of October 10, 2001 as presented. Councilmember Allenspach seconded. Ayes _ All APROVAL OF AGENDA 1. District 622 Referendum 2. Bruentrup Farm Councilmember Koppen moved to approve the agenda as � amended. Councilmember Wasiluk seconded. Ayes -All APPOINTMENTS /PRESENTATIONS None CONSENT AGENDA Councilmember Collins moved to approve the Consent Agenda items as presented. 10 -22 -01 1 Seconded by Councilmember Koppen Ayes-All 1. Approval of Claims ACCOUNTS Ti AXTATlT r. $1,158.00 Checks #55590 thru #55592 dated 10 /1 /01 $293,962.06 Checks #55593 thru #55658 dated 10 15 101 $190. Disbursements via debits to checking account dated 10 /1 thru 10/9/01 $87.00 Checks #55659 thru #55660 dated 10 /11 /01 $158,972.77 Checks #55661 thru #55707 dated 10/16/01 $310,319.35 Disbursements via debits to checking account dated 10 /10 thru 10 115 101 $955,149.12 Total Accounts Payable PAYROLL $342,,606.15 Payroll Checks and Direct Deposits dated 10/12/01 $28,703.46 Payroll Deduction check #86062 thru #86068 dated 10/12/01 $371,309.61 Total Payroll $1,326,458.73 GRAND TOTAL 2. Conditional Use Permit Review - Countryside Volkswagen (1180 Highway 36 East) Approved to review the conditional use permit at 1180 Highway 36 East again in October 2002. 3. Conditional Use Permit Review -Super America (1750 White Bear Avenue) Approved to review the conditional use permit for Super America at 1750 white Bear Avenue only if a problem arises or if a change is proposed. 4. 2002 SCORE Funding Application Approved the2002 SCORE application. 10 -22 -01 2 5. Release of Funds for Bruentrup Farm Accepted staffs request that a transfer be made to the Maplewood Area Historical Society with the understanding that they be used for improvements at the Bruentrup Farm. 6. Gambling Resolution - Pioneer Booster Club, Inc. Accepted the following resolution that to renew the Lawful Gambling License with the state of Minnesota for the Pioneer Booster Club, Inc. at Maplewood Lanes. RESOLUTION 01 -10 -100 APPROVING A LAWFUL GAMBLING LICENSE FOR PIONEER BOOSTER CLUB BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for The Pioneer Booster Club, Inc., to operate at AMF Maplewood Lanes located at 1955 English Street. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, BE IT FURTHER RESOLVED that this resolution by the City Council of Maplewood, Minnesota be forwarded to the Gambling Control Division for their approval. 7. Intoxicating Liquor License - Change of Manager - Red Lobster - Brenda Probasco Approved the liquor license application for Brenda Probasco at Red Lobster 2925 White Bear Avenue. 8. Temporary Gambling Permit - Presentation of the Blessed Virgin Mary Church Adopted the following resolution that approves a temporary Gambling Permit for Presentation of the Blessed Virgin Mary Church: RESOLUTION 01 -10 -101 APPROVING A TEMPORARY LAWFUL GAMBLING PERMIT FOR THE PRESENTATION OF THE BLESSED VIRGIN MARY CHURCH BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling is approved for the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street, Maplewood, Minnesota. 10 -22 -01 FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, BE IT FURTHER RESOLVED that this resolution by the City Council of Maplewood, Minnesota be forwarded to the Gambling Control Division for their approval. 9. 2002 Proposed Budget Revisions Approved the increase of the wage and benefit costs for the dispatching center staff be increased by $31,750 in the 2002 Budget. H. PUBLIC HEARINGS None I. AWARD OF BIDS None J. UNFINISHED BUSINESS 1. Deny Assessment Obj ection on Bush Avenue Proj ect - City Proj ect 01 -04 a. City Manager Fursman introduced the staff report. b. City Engineer Chuck Ahl presented the specifics of the report. c. The following people were heard: Jim Burke, Property Owner Elizabeth Jacobson, Attorney Representing Mr. Burke Councilmember Koppen moved to deny the assessment oNection for 2310 Stillwater Road from James Burke. Seconded by Councilmember Wasiluk Ayes -All K. NEW BUSINESS 1. Approve Resolution Designating Secondary Street Name of Ray Garvey Court for Ferndale Street Between Highwood Avenue and Nemitz Street a. City Manager Fursman introduced the staff report. 10 -22 -01 11 b. City Engineer Ahl presented the specifics of the report. Mayor Cardinal moved to adopt the following resolution proclaiming Ferndale Street between Hi hwood Avenue and Nemitz Avenue as Ray Garvey Court and Directin the Street department to erect two additional street name plates to be installed at a new street sign at Ferndale Street south of Highwood and a second street nameplate added top the existing sign at Ferndale and Nemitz: RESOLUTION 01 -10 -102 DESIGNATING FERNDALE STREET FROM HIGHWOOD TO NEMITZ RAY GARVEY COURT AS THE SECONDARY STREET NAME WHEREAS, Ray Garvey lived for most of his twelve years at 1008 South Ferndale Street, and WHEREAS, Ray Garvey had a positive impact on the lives of Maplewood residents in this neighborhood within our community, and WHEREAS, all the property owners of Ferndale Street have signed a petition requesting that Ray Garvey be remembered by placing a second street nameplate at the north and south end of Ferndale Street in his honor. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That Ferndale Street between Highwood Avenue and Nemitz Avenue shall hereby also be referred to as Ray Garvey Court and, further, that Ray Garvey Court nameplates shall be added to the neighborhood street signs as a secondary designation to the street name. Seconded by Councilmember Koppen Ayes — All 2. Approve Purchase of Tax Forfeited Property, Bush Avenue Improvements, Project 01 -04 a. City Manager Fursman introduced the staff report. b. City Engineer Ahl presented the specifics of the report. Councilmember Koppen moved to authorize the purchase of the tax - forfeited parcel 25 -29- 22 -33 -0009 for right-of-way and easement purposes for the Bush Avenue Improvements, Project 01 -04. Seconded by Councilmember Wasiluk Ayes — All 10 -22 -01 5 3. Approve Resolution From Residents of 2610 & 2620 Southcrest Avenue Requesting Repair of Retaining Wall and Drainage Easement; Awarding Construction Contract; Designating Amount to be Assessed; Approving the Assessment Roll; and Calling Assessment Hearin - City Project 01 -24 Hearing ty J a. City Manager Fursman introduced the staff report. b. City Engineer Ahl presented the specifics of the report. Councilmember Koppen moved to adopt the following resolution that approved receiving the request for a project at 2610/2620 Southcrest; awarding a construction contract to K.A. Kamish Excavation in the amount of $12,940; designating the amount of assessment; approving the assessment roll' and calling a public hearing for November 13, 2001 RESOLUTION 01 -10 -103 ACCEPTING REQUEST FOR IMPROVEMENT TO RETAINING WALL AND EASEMENT AWARDING CONSTRUCTION CONTRACT DESIGNATING 100% OF COST TO BE ASSESSED APPROVING ASSESSMENT ROLL CALLING PUBLIC HEARING WHEREAS, property owners at 2610 Southcrest Avenue and 2620 Southcrest Avenue have requested repair of a retaining wall and repair of a drainage easement and slope, and to assess their benefited property for all of the cost of the improvement, pursuant to Minnesota Statutes Chapter 429, and WHEREAS, the City Engineer has reported the cost of said improvement to be $12,940, and WHEREAS, the proposed project is necessary, cost - effective, and feasible, and WHEREAS, the City Engineer has prepared a plan for repair of said retaining wall and drainage easement, and WHEREAS, two quotes have been received for said improvement project and K.A. Kamish Excavation was the lowest responsible bidder, and WHEREAS, the City Clerk and City Engineer have prepared an assessment roll for 100% of the cost of the improvement and filed the roll in the office of the City Clerk for ublic inspection, p NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The request by the property owners at 2610 Southcrest and 2620 Southcrest is hereby declared adequate and in conformity to Minnesota Statutes, Chapter 429.035. 2. Such improvement is necessary, cost - effective, and feasible. 3. Such improvement is hereby ordered as proposed. 10 -22 -01 0 4. Such plans as prepared by the City Engineer are hereby approved. 5. The Mayor and City Manager are hereby authorized and directed to enter into a construction contract with K.A. Kamish Excavation in the amount of $12,940 for the improvement work as shown on the approved project plans. 6. The total cost of the project shall be assessed against benefiting property owners. 7. Assessments shall be payable in equal annual installments extending over a period of eight (8) years, the first of the installments to be payable on or before the first Monday in January, 2002, and shall bear interest at the rate of 5.8 percent per annum from the date of the adoption of the assessment resolution. 8. A public hearing shall be held on the 13t day of November, 2001, in the council chambers of city hall at 7 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 9. The clerk shall give mailed and published notice of such hearing and improvement as required by law. 10. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, p P Y, with interest accrued to the date of payment, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. The owner may at any time thereafter, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Seconded by Councilmember Wasiluk Ayes — All 4. Approve Resolution Receiving Petition Request for Access Improvement to Dorland Road, for Property 2310 Mailand Road East - City Project 01 -26 a. City Manager Fursman introduced the staff report. b. City Engineer Ahl presented the specifics of the report. C. The following people were heard: Dr. John Tessar, 2310 Mailand Road, Maplewood Councilmember Koppen moved to adopt the following resolution receiving the petition request of Dr. Jon Tessar of 2310 Mailand Road East and authorizing preparation of a preliminary report on providing access to Dorland Drive S: 10 -22 -01 7 RESOLUTION 01 -10 -104 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to acquire access to Dorland Drive South from the southern end of 2310 Mailand Road East and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 42% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $2,000 are appropriated to prepare this feasibility report. ort. Seconded by Councilmember Wasiluk Ayes — All 5. Approve Sewer Service Relocation Contract for St. Paul Water Department McCarrons Plant -City Project 01 -25 a. City Manager Fursman introduced the staff report. a. City Engineer Ahl presented the specifics of the report. Councilmember Koppen moved to approve the bid from Ro -So Contracting, Inc. in the amount of $16,485. Seconded by Councilmember Wasiluk Ayes — All 6. Approve Wetland Replacement Plan for Schroeder Milk Expansion Project a. City Manager Fursman introduced the staff report. b. City Engineer Ahl presented the specifics of the report. Councilmember Koppen moved to approve the Schroeder Milk Expansion Wetland Replacement Plan as prepared by Barr Engineering, and authorize the cit engineer to execute the necessary documents for the wetland banking and site plan approval. Seconded by Councilmember Allenspach Ayes — Mayor Cardinal, Councilmembers Koppen, Collins, Allenspach Nay - Councilmember Wasiluk 10 -22 -01 7. Approve Memorandum of Agreement with Capital Region Water Management Organization p g g t 0 ganization a. City Manager Fursman introduced the staff report. b. City Engineer Ahl presented the specifics of the report. Councilmember Collins approved the Memorandum of Agreement with the Capital Region Watershed District. Seconded by Councilmember Koppen Ayes — All 8. Request for Access to Council Chambers a. City Manager Fursman introduced the staff report. b. City Engineer Ahl presented the specifics of the report. C. The following person was heard: Bob Zick, Inside Insight Councilmember Koppen moved to dppy access to the council chambers and equipment to Bob Zick and Inside Insight to broadcast a cable show. Seconded by Mayor Cardinal Ayes — All L. VISITOR PRESENTATIONS 1. Kathy Juenemann — 1721 Mt. Vernon Wetland Replacement — Commented on the complicated process involved in Wetland Replacement. 2. Joseph Plumbo, 176 E. Skillman Avenue — Expressed concerns about the open ace in his neighborhood. 3. Emil Sterzinager— 2455 Londin Lane, Maplewood — Would like to see election wards versus precincts. 4. Diana Longrie -Kline — 1778 Desoto Street — Ms. Longrie -Kline was resent to inform p council of a trip that she took to teach law to Chinese delegates. 5. Bob Zick — Addressed council regarding several city issues. M. COUNCIL PRESENTATIONS l . Referendum #622 — Mayor Cardinal read a statement Maplewood, Oakdale and North St. Paul Mayors will be publishing for residents regarding the levy issue. 10 -22 -01 0 2. Bruentru Farm —The second nd annual Harvest Hoe -Down will be held Friday, 6:30-9:30 .m, y, October 26 p N• ADMINISTRATIVE PRESENTATIONS None O. ADJOURNMENT Councilmember Collins moved to ad 'ourn the me • meeting at 9.05P.M. Seconded by Councilmember Allens ach P Ayes -All 10 -22 -01 10 4 AGENDA NO. G -1 AGENDA REPORT Action b Coun • y Council TO: City Council FROM: Assistant Finance Director Date WON Endorsed RE: APPROVAL OF CLAIM Modified DATE: November 5, 2001 1 :fir Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS DAVADT U $46,178.31 Checks #55708 thru #55709 dated 10 115 101 $166,170.85 Checks #55710 thru #55767 dated 10/23/01 $398,118.27 Disbursements via debits to checking account dated 10/16 thru 10/22/01 $300.00 Checks #55768 dated 10/24/01 $ 453 ,383.77 Checks #55769 thru #55836 dated 10/26 thru 10/30/01 $35343fi38.54 Disbursements via debits to checking account dated 10/23 thru 10/29/01 388.00 Checks #55 837 thru # 55 838 dated 10/30 thru 10/31/01 465 ,6 4 0.96 Checks #55839 thru #55913 dated 11/2 thru 11/6/01 83,421.46 Disbursements via debits to checking account dated 10/3 0 thru 11105101 $4,957,240.16 Total Accounts Payable PAYROLL $456,840.92 Payroll Checks and Direct Deposits dated 10/26/01 $26,024.60 Payroll Deduction checks #86326 thru #86330 dated 10/26/01 $482,865.52 Total Payroll $5,440,105.68 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 770 -4513 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. hu attachments PAFINANCE \Word\AGN\ApC1AR NoO.doc vchlist Check Register Page: 1 4. 10/19/2001 9:55:35AM City of Maplewood Check Date Vendor Description /Account Amount 55708 10/15/01 00644 HEALTHPARTNERS 55709 10/15/01 01284 POSTMASTER 55710 10/23/01 02226 ABLE CONCRETE RAISING INC 55711 10/23/01 02074 AHL, R CHARLES 55712 10/23/01 00072 ALL MAIN STREET ELECTRIC 55713 10/23/01 00090 AMERICAN RED CROSS 55714 10/23/01 00101 ANDERSON, BRUCE K 55715 10/23/01 00111 ANIMAL CONTROL SERVICES, INC. 55716 10/23/01 02186 AUDIO CREATIONS & DESIGN OF MN 55717 10/23/01 00021 AWD COOLERS OF MINNESOTA 55718 10/23/01 00171 BEHAN, JAMES 55719 10/23/01 00173 BELDEN, TIM 55720 10/23/01 00240 C.S.C. CREDIT SERVICES 55721 10/23/01 00340 CRAMER BUILDING SERVICES 55722 10/23/01 00358 D & D TOWING SERVICE INC. 55723 10/23/01 00458 ELECTRIC PUMP INC 55724 10/23/01 00531 FRA -DOR BLACK DIRT & RECYCLE 55725 10/23/01 00687 HUGO'S TREE CARE 55726 .10/23/01 00717 IMPERIAL, INC. 55727 1 0/23/01 00756 JET PRINT 55728 10/23/01 00807 KOEHNEN, MARY 55729 10/23/01 00908 M.R. P.A. 55730 10/23/01 00932 MAPLEWOOD BAKERY 55731 10/23/01 00945 MASYS CORP 55732 10/23/01 02053 MCI WORLDCOM 55733 10/23/01 01819 MCLEOD USA 55734 10/23/01 01089 MN UC FUND 55735 10/23/01 01149 NATURAL RESOURCES RESTORATION 55736 10/23/01 00395 NATURAL RESOURCES, DEPT OF 55737 10/23/01 01961 NEXTEL COMMUNICATIONS 55738 10/23/01 02169 NORTHERN BATTERY 55739 10/23/01 01187 NORTHERN TOOL & EQUIPMENT CO. 55740 10/23/01 00001 ONE TIME VENDOR 55741 10/23/01 01253 PEOPLES ELECTRICAL- COMMUNICATI 55742 10/23/01 02230 PERFORMAX 55743 10/23/01 01267 PIONEER PRESS 55744 10/23/01 02227 RAB I N E, JANET 55745 10/23/01 01337 RAMSEY COUNTY -PROP REC & REV 55746 10/23/01 01359 REGAL AUTO WASH DETAIL 55747 10/23/01 01360 REINHART FOODSERVICE 55748 10/23/01 00069 RISK MANAGEMENT ALTERNATIVES 55749 10/23/01 02228 ROBERTSON, STEVEN 55750 10/23/01 01409 S.E.H. 55751 10/23/01 01463 SISTER ROSALIND GEFRE 55752 10/23/01 02229 SNELL MECHANICAL INC MONTHLY PREMIUM - OCT PERMIT 625 - ENTERTAINMENT BROCHL CITY HALL SIDEWALK REPAIR CONF MEALS 9/8 TO 9/21 & TOUR REPLACE BALLASTS AND BULBS - MCC ADMIN FEE AQUATICS AUTHORIZED PR REIMBURSE RESIDENT FOR PANTS - P MEALS - 10/2 TO 10/5 PATROL & BOARDING FEES CABINET MICROPHONE CABLE WATER COOLER SERVICE REIMBURSE MILEAGE 6/27 TO 9/13 TUNE & REPAIR RADIO APPLICANT BACKGROUND CHECKS NESBITT ROOF TOP UNIT - 20% COMPL TOW SQUAD TOW FORFEITURE VEHICLE MISC SUPPLIES BLACK DIRT TREES TRIMMED - PROJ 00 -04 PAINT WORK ORDER FORMS REIMBURSE MILEAGE 10/6 TO 10/7 MRPA CONFERENCE REGISTRATION BIRTHDAY CAKES MERCH FOR RESALE HARDWARE /SOFTWARE.MAI NT - NOV LONG DISTANCE LOCAL PHONE SERVICE - SEP UNEMPLOYMENT PYMT - 3RD QTR APPLY HERBICIDE AT NATURE CENTER DNR FEES CELL PHONE CHARGES - 4 MOS 3 UNIVERSAL POWER SUPPLY UNITS FC CLEVIS GRAB HOOKS REF BOB CORBETT- BBALL OVRPYMT VFD REPAIR REF AMB 00016825 WILLIAM STEGE MCC ADVERTISING UNIFORMS TIF ADMIN COSTS DISPATCH SRV - 3RD QTR CAR WASHES MERCH FOR RESALE MERCH FOR RESALE MERCH FOR RESALE COMMISSION PYMT TO COLLECTIONS EMT SCHOOL - BOOKS DESIGN SERVICES PROJ 01 -14 - SEP MASSAGES - SEP SERVICE ON AIR HANDLER #5 SERVICE ON CIRCULATING PUMP SERVICE ON AIR HANDLER #5 SERVICE ON AIR HANDLER #6 44,987.31 1,200.00 1,950.00 206.68 2,680.00 200.00 40.00 54.61 1,045.78 172.93 319.02 30.77 75.00 50.00 12, 548.60 53.25 154.55 41.96 45.26 18, 796.19 174.13 163.48 126.96 325.00 57.00 399.07 704.25 18.26 1,167.15 1,009.49 130.00 63.00 4,211.83 7,785.20 83.49 30.00 139.90 626.24 1,768.24 142.37 1,070.84 49,250.29 119.02 322.13 204.06 219.33 206.77 85.35 5,426.28 2,714.00 265.70 405.00 642.50 547.50 vchlist Check Register Page: 2 10/19/2001 9:55:35AM City of Maplewood Check Date Vendor 55752 10/23/01 02229 55753 10/23/01 01504 55754 10/23/01 01538 55755 10/23/01 01574 55756 10/23/01 01578 55757 10/23/01 01586 55758 10/23/01 02164 55759 10/23/01 02069 55760 10/23/01 02165 55761 10/23/01 02231 55762 10/23/01 01709 55763 10/23/01 01482 55764 10/23/01 ° 01728 55765 10/23/01 01729 55766 10/23/01 01734 55767 10/23/01 01827 60 Checks in this report SNELL MECHANICAL INC ST PAUL, CITY OF STRETCHER'S T.A. SCHIFSKY & SONS, INC T.R.F. SUPPLY CO. TARGET STORES -CSA ACCTS REC TOLTZ, KING, DUVALL, ANDERSON ULTIMATE DRAIN SERVICES INC URS / BRW INC VACKER INC VASKO RUBBISH REMOVAL VEESENMEYER, DANIEL G. VOYAGEUR ASSET MGMT, LLC VULCAN SIGNS WALSH, WILLIAM P. WALTERS CLIMATE Description /Account Amount (Continued) REPLACE CIRCULATING PUMP 646.00 HYDRANT REPAIRS PROJ 99 -07 6,994.98 HYDRANT & WATER USE - 3RD QTR 1,239.07 PARAMEDIC SUPPLIES 1,172.29 SQUAD CHANGEOVER 949.95 SQUAD- CHANGEOVER 2,078.40 VARIOUS BITUMINOUS MATERIALS NO 3,306.94 POP UP TOWELS 153.36 LOCK OUT,TAPE,TAGS,GLOVES,CLNRS 11066.75 MISC SUPPLIES 19.55 PROF SRVS THRU 7/31 PROJ 01 -04 519.42 PROF SRVS THRU 8/31 PROJ 01 -04 7,940.74 SEWER SRV TELEVISING PROJ 01 -04 150:00 SEWER SRV TELEVISING PROJ 01 -04 150.00 SEWER SRV TELEVISING PROJ 01 -04 150.00 MPWD MALL TRAFFIC STUDY PROJ 01 11 POLICE DEPT ROOM SIGNS 1,555.97 MCC RUBBISH REMOVAL - OCT 554.96 WHEELCHAIR ACCESS - EDGERTON PK 3,855.00 INV MGMT FEE 10/1 TO 12/31 891.00 CAPS & CROSSES - SIGN SUPPLIES 1,387.09 COMMERCIAL PLUMBING INSP 223.30 BOILER PUMP PARTS 212.52 Total checks: 212,358.16 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 10/15/01 10/16/01 MN State Treasurer Drivers License #697 733.00 10/15/01 10/16/01 MN State Treasurer Deputy Registrar #149 7 10/12/01 10/16/01 MN State Treasurer State Payroll Tax 13,447.75 10/12/01 10/16/01 CBSA Dental Claims 1 10/01/01 10/16/01 Firstar Bank Debt Service payment 311,157.50 10/16/01 10/17/01 MN State Treasurer Drivers License #697 532.00 10/16/01 10/17/01 MN State Treasurer Deputy Registrar #149 9 10/17/01 10/18/01 MN State Treasurer Drivers License #697 662.75 10/17/01 10/18/01 MN State Treasurer Deputy Registrar #149 8 10/12/01 10/18/01 Elan Financial Services Purchasing card items 18,228.33 10/18/01 10/19/01 MN State Treasurer Drivers License #697 721.50 10/18/01 10/19/01 MN State Treasurer Deputy Registrar #149 6 10/09/01 10/19/01 MN Dept of Revenue Sales Tax 5 10/19/01 10/22/01 MN State Treasurer Drivers License #697 932.75 10/19/01 10/22/01 MN State Treasurer Deputy Registrar #149 12,141.46 10/09/01 10/22/01 MN Dept of Revenue Fuel Tax 196.00 TOTAL 398,118.27 3 vchlist Check Register Page: 1 10/26/2001 ' 10:58:34AM City of Maplewood Check Date Vendor 55768 10/24/01 02232 JOHN, GREG 55769 10/30/01 00052 ADVANCED GRAPHIX INC. 5577.0 10/30/01 02234 AIRBORNE 1 CORPORATION 55771 10/30/01 02244 ANDERSON, JENNIFER 55772 10/30/01 00111 ANIMAL CONTROL SERVICES, INC. 55773 10/30/01 02179 BALLANTI N E PAINTING 55774 10/26/01 00173 BELDEN, TIM 55775 10/30/01 00198 BOARD OF WATER COMMISSIONERS 55776 10/30/01 00230 55777 10/30/01 02167 55778 10/30/01 00447 55779 10/30/01 02235 55780 10/30/01 02245 55781 10/30/01 00513 55782 10/30/01 02071 55783 10/30/01 02113 55784 10/26/01 02236 55785 10/30/01 00585 55786 10/30/01 00589 55787 10/30/01 .00648 55788 10/30/01 02246 55789 10/30/01 00681 55790 10/30/01 02237 55791 10/30/01 00744 55792 10/30/01 00779 55793 10/30/01 00841 55794 10/30/01 00842 55795 10/30/01 02247 55796 10/30/01 00867 55797. 10/30/01 02248 55798 10/26/01 02238 55799 10/30/01 00932 55800 10/30/01 00936 55801 10/30/01 01080 55802 10/30/01 01082 55803 10/30/01 01070 55804 10/30/01 02115 55805 10/30/01 01123 55806 10/30/01 01136 55807 10/30/01 00395 55808 10/30/01 01175 55809 10/30/01 02125 55810 10/30/01 01202 55811 10/30/01 00001 55812 10/30/01 00001 55813 10/30/01 00001 55814 10/30/01 01311 55815 10/30/01 01285 55816 10/30/01 01313 Description /Account BRYAN ROCK PRODUCTS, INC. BUNCE, LARRY ECOPRINT GRAPHICS SERVICES ELECTRONIC DESIGN EVANS, ROBERT FIRSTAR TRUST SERVICES FISHER, DAVID FURSMAN, RICHARD GARDEN'S RANCH GOPHER STATE ONE -CALL GRAF, DAVE HESC HOM, HEATHER HORSNELL, JUDITH IMPERIAL IMPRESSIONS J.R.'S APPLIANCE DISPOSAL INC. K.D. HOMES LANDMARK CUSTOM HOMES LANDMARK, INC. LIBERTY CONSTRUCTION LILLIE SUBURBAN NEWSPAPERS LINN, BRYAN LUCE, BILL MAPLEWOOD BAKERY MAPLEWOOD HISTORICAL SOCIETY MN CHF OF POLICE EDUC FOUND MN DARE OFFICERS ASSN. MN WOMEN'S PRESS, INC. MULTIPLE CONCEPT INTERIORS INC NAPA NARDINI FIRE EQUIP. CO., INC. NATURAL RESOURCES, DEPT OF NORTH ST. PAUL, CITY OF NORTHLAND BUSINESS SYSTEMS NYSTROM PUBLISHING CO INC ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR P.E.R.A. POWELL, PHILIP PUMP AND METER SERVICE, INC. DJ FOR FALL DANCE REFLECTIVE EMBLEMS HIGH RESOLUTION LIDAR DEM DATA, P REIMBURSE FOR BROKEN SEWER SRV PATROL & BOARDING SRV 10/10 - 10/22 POWERWASH, SCRAPE, AND STAIN BU PIANO PLAYER AT OCTOBERFEST 10/2 MONTHLY WATER UTIL - 9/4 TO 10/3 WATER UTIL - BILL DATE 10/16/01 76.09 TONS GRAVEL LAKE COUNTRY CHAP MTG BUSINESS.CARDS PUBLIC INTERCOM SYSTEM REFUND SEWER ESCROW 1717 DESO PAYING AGENT FEE PAYING AGENT FEE LAKE COUNTRY CHAP MTG 10/18 PIZZAS FOR COUNCIL - BUDGET MTG DECORATIONS FOR PANCAKE BREAKF 48 TICKETS LOCATED KARATE - OCTOBER DRUG & ALCOHOL COLLECTION FEES REIMBURSE FOR UNIFORM REIMBURSE MILEAGE 10/8 TO 10/22 POLICE INFO CARDS APPLIANCE DISPOSAL - FALL CLEAN -U REF GRADING ESCROW - 708 FERNDAL REF GRADING ESCROW -707 FERNDALE REF GRADING ESCROW - 877 NEW CEN REF GRADING ESCROW - 2863 FREDER REF ESCROW WALLS ONLY -1528 HALLE SUBSCRIPTION TO MAPLEWOOD REVI REIMBURSE FOR UNIFORM ARTIST FOR OCTOBERFEST 10/28 BIRTHDAY CAKE BRUENTRUP FARM IMPROVEMENTS POLICE CHIEF REFERENCE CD -ROM CONFERENCE FEE & MEMBERSHIP - H POLICE OFFICER AD CARPET FOR EAST WING OF CITY HAL V -BELT FIRE EXTINGUISHER DNR FEES MONTHLY UTIL - BILL DATE 10/15/01 COMMUNICATIONS RECORDER, INST THEATER PROMO BROCHURE REF JOHN WILLEY - DRIVEWAY OVRPYP REF MARY LEE ABRAMS - MCC PROGRP REF RUDY YANG - OVRPYMT ER ID #6120-00,01,51-10/26/01 P/R CONFERENCE REGISTRATION FUEL PUMP REPAIR FUEL PUMP REPAIR FUEL PUMP REPAIR Amount 300.00 239.63 2,147.43 108.00 1,614.37 3,776.00 200.00 1,796.86 129.71 483.79 15.00 814.73 1,711.62 513.01 175.00 87.50 37.08 35.95 109.00 74.40 207.00 200.00 55.98 20.25 108.11 1,621.00 1,064.79 1,054.11 1,051.37 1,075.21 7,192.59 19.95 123.96 340.00 14.25 70,000.00 15.98 95.00 100.38 18,972.00 5.44 96.00 40.00 2,180.41 21,245.09 1,688.03 90.29 40.00 11.00 38,337.64 111.75 718.16 125.66 273.66 vchlist Check Register Page: 2 10/26/2001 10:58:34AM City of Maplewood t Check Date Vendor Descrintion /Account Amount 55817 10/30/01 55818 10/30/01 55819 10/30/01 55820 10/30/01 55821 10/30/01 55822 10/30/01 55823 10/30/01 55824 10/30/01 55825 10/30/01 55826 10/30/01 55827 10/30/01 55828 10/30/01 55829 10/30/01 55830 10/30/01 55831 10/30/01 55832 10/30/01 55833, 10/30/01 55834 10/30/01 55835 10/30/01 55836 10/30/01 02249 01329 02239 01361 02222 01488 02240 01504 02250 01545 02131 01560 01574 02241 01580 02069 02242 01764 02243 01793 QWEST GOVERNMENT SRVS INC R.L.S. SPORTSWEAR INC. REFLECTIONS PRINTING INC RENEE'S CAFE AND DELI SHEFFIELD, OLSON & MCQUEEN INC SOUTTER, CHRISTINE SPOKESMAN- RECORDER ST PAUL, CITY OF STAHNKE, JULIE SUBURBAN RATE AUTHORITY SUPERSOFT TEES SUPERIOR SERVICES INC T.A. SCHIFSKY & SONS, INC TRI TECH DISPENSING INC TSE, INC. ULTIMATE DRAIN SERVICES INC WELLS,-FARGO BANKS WESTLING, TOM WINDSOR COMPANIES INC XEROX CORPORATION TRACE & LOCATE CURCUITS AT 3M UNIFORM COAT & SWEATS MCC FALL NEWSLETTER LUNCHES - TRAINING DCRP & FLEX PLAN WEEDING & MULCHING KOHLMAN PAR POLICE OFFICER AD CRIME LAB FEES - SEPT REIMBURSE FOR UNIFORMS 2001 MEMBERSHIP - 2ND HALF DUES TEE SHIRTS FOR OCTOBERQUEST RECYCLING - SEP PROJ 00 -05 GLADSTONE WEST - EST # INSTALL ICE CUBER & PARTS JANITORIAL SERVICES 8/23 TO 9/19 TELEVISE SERVICE AT 2384 STANDRIDC BANK SERVICE CHARGES SEPT HEAD INSTRUCTOR - TENNIS PROGRA MAPLEWOOD FIRE STATION - APPL 1 XEROX COPIER USAGE - SEP 304:00 1,323.40 1,817.96 61.53 108.92 460.00 94.47 265.00 153.76 1,600.00 435.50 13, 668.45 221,610.45 150.30 712.68 150.00 658.62 551.25 26, 600.00 293.34 69 Checks in this report Total checks : 453,683.77 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement D.....ate. Date P ayee Description -- Amount 10/22/01 10/23/01 MN State Treasurer Drivers License #697 1,033.00 10/22/01 10/23/01 MN State Treasurer Deputy Registrar #1 p y g 49 12,319.22 10/19/01 10/23/01 CB SA Dental Claims 586.15 10/23/01 10/24/01 MN State Treasurer Drivers License #69 7 1, 091.25 10/23/01 10/24/01 MN State Treasurer Deputy Registrar #149 10 493.67 10/24/01 10/24/01 10/24/01 10/25/01 Smith Barney MN State Treasurer Investment purchase ' 31181,700.00 10/24/01 10/25/01 MN State Treasurer Drivers License #697 Deputy Registrar #149 875.50 10,138.29 10/25/01 10/26/01 MN State Treasurer Drivers License #697 10/25/01 10/26/01 10/26/01 MN State Treasurer Deputy Registrar #149 _765.75 12 425.82 ' 10/26/01 10/29/01 10/29/01 MN State Treasurer M N State Treasurer Drivers License #6 97 756.50 10/26/01 10/29/01 U.S. Treasurer Deputy Registrar #149 Federal Payroll Tax Y X 5600-03 ' 105,853.36 TOTAL 31343963 vchlist Check Register Page: 11/02/2001 12:03:07PM City of Maplewood Check Date Vendor 55837 10/30/2001 00836 LAKE COUNTRY CHAPTER 55838 10/31/2001 01126 NCPERS GROUP LIFE INS 612001 55839 11/6/2001 00018 A T & T WIRELESS SERVICES 55840 11/6/2001 02226 ABLE CONCRETE RAISING INC 55841 11/6/2001 00052 ADVANCED GRAPHIX INC. Descriotion /Account 55842 11/6/2001 02233 55843 11/6/2001 00081 55844 11/6/2001 00111 55845 11/6/2001 00152 55846 11/6/2001 00170 55847 11/6/2001 00174 55848 11/6/2001 01811 55849 11/6/2001 01812 55850 11/6/2001 00232 55851 55852 55853 55854 55855 55856 55857 55858 55859 55860 55861 55862 55863 55864 55865 11/6/2001 11/6/2001 11/6/2001 11/6/2001 11/2/2001 11/6/2001 11/6/2001 11/6/2001 11/6/2001 11/2/2001 11/2/2001 11/6/2001 11/6/2001 11/6/2001 11/6/2001 00280 02101 02251 00384 02207 00412 00367 00527 02252 00644 02258 00668 02037 02130 02237 55866 55867 55868 55869 11/6/2001 00789 11/6/2001 02254 11/6/2001 02253 11/6/2001 00829 ALL FURNITURE INSTALLATION AMERICAN DESIGNER CLASSICS ANIMAL CONTROL SERVICES, INC. BANICK, JOHN BECKER, RONALD BELDE, STAN BERNATELLO'S PIZZA INC BEVLOR UTILITIES INC BURNETT, MORLEY AND BETH CENTRAL STORES CSI ERGONOMICS CUSTOM HEADSETS INC DE LAGE LANDEN FINANCIAL SRVS DELTA DENTAL PLAN OF MN DONALD SALVERDA & ASSOCIATES DP INDUSTRIAL MARKETING . FOREST PRODUCTS SUPPLY CO. GERHOLDT, JIM HEALTHPARTNERS HERBERT, MIKE HEEBERT, STEVEN HUMAN SERVICES, DEPT OF HUNTINGTON HOMES IMPERIAL IMPRESSIONS KATH FUEL OIL SERVICE CO KISSNER JR, RICHARD KMJ COMMUNICATIONS LTD COMMODITIES 55870 11/6/2001 00891 M.A. M.A. 55871 11/6/2001 00905 M. N.A. 55872 11/6/2001 00908 M.R. P.A. 55873 11/6/2001 00912 M.T.I. DISTRIBUTING CO. 55874 11/6/2001 00888 M/A ASSOCIATES 55875 11/6/2001 00932 55876 11/2/2001 00966 55877 11/6/2001 00985 55878 11/2/2001 01085 55879 11/6/2001 01028 55880 11/6/2001 01096 55881 11/6/2001 01112 55882 11/6/2001 01130 55883 11/6/2001 01149 MAPLEWOOD BAKERY MEDICA CHOICE METROPOLITAN COUNCIL MN LIFE INSURANCE MN STATE TREASURER STAX MOGREN BROS. MULCAHY, INC. N.R.P.A. NATURAL RESOURCES RESTORATION IBCO SEMINAR PERA LIFE INS (P /R DED IN OCT) CELLULAR PHONE 9/16 TO 10/15 RAISE 3 SECTIONS - SO SIDE OF PARK I AMERICAN FLAG DECALS STRIPE SQUAD 945 AMERICAN FLAG DECALS FURNITURE MOVING FOR CARPETING REF GRADING ESC - 2683 PROMONTOR PATROL & BOARDING FEES VOLUNTEER PIZZA PARTY REIMBURSE MILEAGE 10/4 TO 10/25 K -9 HANDLER MERCH FOR RESALE REFUND ESCROW -1381 SOPHIA AVE E HEADSET REMOVE DECK AND INSTALL CD TONER & BATTERIES ACCESSORY FURNITURE FOR DISPAT HEADSETS, AMPS & POWER CORDS COPIER PAYMENT NOVEMBER PREMIUM EFFECTIVE MGMT PROG REGISTRATIO REPAIR OF LOCKERS RUBBER STAMP BOARD SPEAKER FOR HALLOWEEN HAUNT 10 MONTHLY PREMIUM REFUND DENTAL INSURANCE K -9 HANDLER AM B 01006381, 01011252, 0101193, 01002 REF GRADING ESCROW - 2622 RED PI OFFENSE REPORT FORMS ACCIDENT ENVELOPES UNLEADED MID -GRADE GAS (89 OCTAN REF GRADIND ESC - 1155 E CTY RD B EQUIP TO INTERFACE WITH CAD SYST PRINT SERVER TREES TREES LUNCHEON MTG - OCT MNA CONF REGISTRATION - 3 CONFERENCE REGISTRATION HANSON SNOW BLOWERS JANITORIAL SUPPLIES ELEC STATIONARY PRESSURE WASHEF BIRTHDAY CAKES MONTHLY PREMIUM WASTEWATER - NOV MONTHLY PREMIUM MONTHLY SURTAX - OCT REF GRADING ESC - 0000 BEAM AVE REF BLDG PRMT 01 -01298 - 80% MEMBERSHIP CLEARING BRUSH AT JOY PARK Amount 175.00 213.00 121.77 640.00 41.54 331.07 58.15 5,000.00 1,051.37 3,018.50 36.00 117.65 35.00 120.60 253.18 108.53 533.96 103.75 5,218.57 1,423.88 316.31 7,138.34 3,289.72 258.64 60.00 175.00 24,041.95 51.62 35.00 308.44 3,055.34 409.13 178.66 6,408.36 2,843.32 3,341.27 284.00 50.10 50.10 16.00 105.00 290.00 12,876.92 177.03 3,295.20 64.00 55,937.48 183,478.20 2,859.61 6,450.26 13,190.00 474.60 350.00 3,368.00 vchlist Check Register Page: 2 11/02/2001 12:03:07PM City of Maplewood Check Date Vendor 55884 11/6/2001 00395 NATURAL RESOURCES, DEPT OF 55885 11/6/2001 01202 NYSTROM PUBLISHING CO INC 55886 11/6/2001 02255 O' B R I E N, PAT 55887 11/6/2001 02256 OFFICE DEPOT INC 55888 11/6/2001 00001 ONE TIME VENDOR 55889 11/6/2001 00001 ONE TIME VENDOR 55890 11/6/2001 00001 ONE TIME VENDOR 55891 11/6/2001 00001 ONE TIME VENDOR 55892 11/6/2001 .00001 ONE TIME VENDOR 55893 11/6/2001 02103 PINK BUSINESS INTERIORS INC 55894 11/6/2001 . 01329 R.L.S. SPORTSWEAR INC. 55895 11/6/2001 01340 REGIONS HOSPITAL 55896 11/6/2001 01418 SAM'S CLUB DIRECT 55897 11/6/2001 02192 55898 11/6/2001 02222 55899 11/6/2001 02229 55900 11/6/2001 01494 55901 11/6/2001 01497 55902 11/6/2001 01504 55903 11/6/2001 01527 55904 11/6/2001 01528 55905 11/6/2001 01574 55906 11/6/2001 01588 55907 11/6/2001 02164 SCHINDELDECKER, JIM SHEFFIELD, OLSON & MCQUEEN INC SNELL MECHANICAL INC SPECTRUM HUMAN RESOURCE SYSTEM SPRI NGSTED ST PAUL, CITY OF STEFFEN, SCOTT STEFFENSON, KEN T.A. SCHIFSKY & SONS, INC TAUBMAN, DOUGLAS J TOLTZ, KING, DUVALL, ANDERSON 55908 11/6/2001 01683 UNIFORMS UNLIMITED INC 55909 11/2/2001 02203 UNUM LIFE INSURANCE 55910 11/6/2001 01734 WALSH, WILLIAM P. 55911 11/6/2001 01750 WATSON CO INC, THE Description /Account DNR FEES MAPLEWOOD IN MOTION - NOV 2001 REF GRADING ESC - 2777 HAZELWOOD OFFICE SUPPLIES REF AMBULANCE 01012542 REF SO ST PAUL PARK & REC - GROUP REF NEVA NORMAN - MEMBERSHIP. REF AMANDA NEUMAN - PROGRAM REF LINDA GRUENHAGEN - PROGRAM REPORT WRITING ROOM FURNITURE, SUPV COMMUNICATION CNTR OFFICE F SUPV COMMUNICATION CNTR OFFICE F REPORT WRITING ROOM FURNITURE, SQUAD ROOM FURNITURE INCLUDES T SQUAD ROOM FURNITURE INCLUDES T SQUAD ROOM FURNITURE INCLUDES T 336 GRAY & NAVY SWEATSHIRTS 336 GRAY & NAVY SWEATSHIRTS MEDICAL SUPPLIES & DRUGS MISC SUPPLIES MERCH FOR RESALE CHAIR/ROASTER/LIGHTS CANDY /SNACKS CANDY /POP /SNACKS/WATER MERCH FOR RESALE MERCH FOR RESALE STATION SUPPLIES MERCH FOR RESALE MERCH FOR RESALE CREDIT - RETURNED CHAIR 10/19 UNIFORM DCRP FLEX PLAN HVAC MECH MAINT - MCC HVAC MECH MAINT- FIRE STATION 1 HVAC MECH MAINT - FIRE STATION 3 HVAC MECH MAINT - FIRE STATION 4 HVAC MECH MAINT - FIRE STATION 7 TECH SUPPORT & UPDATES HRVANTAC BOND ISSUE FEES RADIO SRV & MAINT - SEP UNIFORM SPEAKER FEE HALLOWEEN HAUNT 10 VARIOUS BITUMINOUS MATERIALS REIMBURSE MILEAGE 8/4 TO 10/25 ELEC SRVS - HAZELWOOD SOCCER FL ELEC SRVS HAZELWOOD SOCCER FIE BULLET PROOF VEST HANDCUFFS & CASES BADGE PANEL CHANGES UNIFORM CLOTHING UNIFORM CLOTHING NAME TAGS MONTHLY PREMIUM COMMERCIAL PLUMBING INSPECTIONS MERCH FOR RESALE Amount 21.00 1,621.11 1,056.30 23.66 168.00 138.16 13.31 10.00 10.00 4,936.06 2,824.48 1,450.45 2,389.69 1,568.20 932.14 1,226.94 2,295.00 2,316.00 1,345.90 44.40 65.16 208.63 116.28 239.09 128.14 110.84 98.92 137.28 80.20 -95.84 61.98 100.00 1,614.00 747.00 312.00 435.00 435.00 2,553.60 40,327.57 346.70 199.70 100.00 4,000.98 41.23 3,963.45 151.42 634.95 166.99 95.85 106.50 67.00 11.72 2,700.90 660.00 210.78 vchlist 11/02/2001 12:03:07PM Check Register p 3 City of Maplewood Check Date Vendor 55912 11/6/2001 01766 55913 11/6/2001 02257 77 Checks in this report :■ IAAAM.M & :AM IAA - -.. -A WHIRL- AIR -FLOW COVERS FOR FIXTURES WOODLYN HILLS CHURCH REF GRADING ESC -1740 VAN DYKE ST 1` Total checks: Amount 127.80 26,548.22 466,028.96 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 10/29/01 10/29/01 10/26/01 10/26/01 10/26/01 10/30/01 10/30/01 10/26/01 10/31/01 10/31/01 11/01/01 11/01/01 11/02/01 11/02/01 10/30/01 10/30/01 10/30/01 10/30/01 10/30/01 10/31/01 10/31/01 10/31/01 11/01/01 11/01/01 11/02/01 11/02/01 11/05/01 11/05/01 MN State Treasurer MN State Treasurer MN State Treasurer CBSA Federal Reserve Bank MN State Treasurer MN State Treasurer WI Dept of Revenue MN State Treasurer MN State Treasurer MN State Treasurer MN State Treasurer MN State Treasurer MN State Treasurer TOTAL Description Drivers License #697 Deputy Registrar #149 State Payroll Tax Dental Claims Savings Bonds Drivers License #697 Deputy Registrar #149 State Payroll Tax Drivers License #697 Deputy Registrar #149 Drivers License #697 Deputy Registrar #149 Drivers License #697 Deputy Registrar #149 Amount 1 14,699.49 18,411.02 1,000.00 350.00 1,127.00 12, 385.45 1,254.37 885.75 8,567.25 805.50 12,043.68 899.50 9,938.45 83,421.46 10 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 11 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 10/26/01 ALLENSPACH, SHERRY 339.27 dd 10/26/01 COLLINS, KENNETH 339.27 dd 10/26/01 KOPPEN, MARVIN 339.27 dd 10/26/01 FURSMAN, RICHARD 4 dd 10/26/01 DOLLERSCHELL, ROBERT 251.25 dd 10/26/01 O STER, ANDREA L555.14 dd 10/26/01 CARLSON, THERESE 2,006.43 dd 10/26/01 LE, SHERYL 3,361.92 dd 10/26/01 FAUST, DANIEL 3,505.30 dd 10/26/01 URBANSKI, HOLLY 1,525.54 dd 10/26/01 ANDERSON, CAROLE 877.12 dd 10/26/01 BADMAN, GAYLE 21481.89 dd 10/26/01 JACKSON, MARY 1,575.94 dd 10/26/01 KELSEY, CONNIE 676.61 dd 10/26/01 TETZLAFF, JUDY L391.94 dd 10/26/01 DARST, ROBERTA 1 dd 10/26/01 FRY, PATRICIA 1 dd 10/26/01 GUILFOILE, KAREN 2 dd 10/26/01 CAROE, JEANETTE 1,438.34 dd 10/26/01 JAGOE, CAROL 1 dd 10/26/01 JOHNSON, BONNIE 961.21 dd 10/26/01 OLSON, SANDRA 936.27 dd 10/26/01 WEAVER, KRISTINE 1 dd 10/26/01 CORCORAN, THERESA 1,562.60 dd 10/26/01 MARTINSON, CAROL 1 dd 10/26/01 POWELL, PHILIP 1 dd 10/26/01 THOMALLA, DAVID 2,893.94 dd 10/26/01 WINGER, DONALD 3,612.64 dd 10/26/01 ALDRID GE, MARK 2 dd 10/26/01 ANDREWS, SCOTT 2 dd 10/26/01 BAKKE, LONN 2 dd 10/26/01 BANICK, JOHN 2,743.10 dd 10/26/01 BELDE, STANLEY 2,243.36 dd 10/26/01 BOHL, JOHN 2,280.12 dd 10/26/01 BOWMAN, RICK 2,321.21 dd 10/26/01 BUSACK, DANIEL 1 dd 10/26/01 HALWEG, KEVIN 2 dd 10/26/01 HEINZ, STEPHEN 2 dd 10/26/01 HERBERT, MICHAEL 2,387.49 dd 10/26/01 HIEBERT, STEVEN 2,341.64 dd 10/26/01 JOHNSON, KEVIN 2409.70 dd 10/26/01 KARIS, FLINT 2 dd 10/26/01 KROLL, BRETT 1 dd 10/26/01 KVAM, DAVID 2,673.17 11 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 10/26/01 LARS ON, DANIEL L761.01 dd 10/26/01 LU, JOHNNIE 11705.18 dd 10/26/01 MARINO, JASON 1,378.90 dd 10/26/01 MARTIN, JERROLD 1,623.67 dd 10/26/01 OLSON, JULIE 1,761.01 dd 10/26/01 PIKE, GARY 2 dd 10/26/01 RABBETT, KEVIN 2,504.96 dd 10/26/01 STEFFEN, SCOTT 2,793.17 dd 10/26/01 STOCKTON, DERRELL 2,123.94 dd 10/26/01 SZCZEPANSKI, THOMAS 2,219.53 dd 10/26/01 WATCZAK, LAURA 2 dd 10/26/01 WENZEL, JAY 1, 841.60 dd 10/26/01 BERGERON, JOSEPH 2,473.44 dd 10/26/01 CROTTY, KERRY 2,395.01 dd 10/26/01 DUNN, ALICE 2,349.75 dd 10/26/01 ERICKSON, VIRGINIA 2 dd 10/26/01 EVERSON, PAUL 1,553.37 dd 10/26/01 FLOR, TIMOTHY 2,636.66 dd 10/26/01 FRASER, JOHN 2,361.91 dd 10/26/01 HALWEG, JODI 1,350.53 dd 10/26/01 MORNING, TIMOTHY 1,469.25 dd 10/26/01 PALMA, STEVEN 2,615.92 dd 10/26/01 PARSONS, KURT 1,603.93 dd 10/26/01 ROSSMAN, DAVID 2,104.74 dd 10/26/01 THIENES, PAUL 2 dd 10/26/01 CHRISTENSEN, CHARLES 1 dd 10/26/01 FITZGERALD, EDWARD 516.00 dd 10/26/01 GRILL, CARL 1,044.00 dd 10/26/01 HEMQUIST, MICHAEL 2 dd 10/26/01 HJELLE, ERIK 844.00 dd 10/26/01 MELANDER, BOBBIE 336.00 dd 10/26/01 MELANDER, SCOTT 1,152.00 dd 10/26/01 PETERSON, MARK 670.00 dd 10/26/01 GERVAIS -JR, CLARENCE 2,121.83 dd 10/26/01 BOYER, SCOTT 2 dd 10/26/01 FEHR, JOSEPH 2 dd 10/26/01 FLAUGHER, JAYME 1,806.96 dd 10/26/01 HOM, HEATHER 826.31 dd 10/26/01 LAFFERTY, WALTER 1,654.52 dd 10/26/01 LINN, BRYAN 1,229.44 dd 10/26/01 PACOLT, MARSHA 1,772.31 dd 10/26/01 RABINE, JANET 2 dd 10/26/01 STAHNKE, JULIE 2 dd 10/26/01 CALLAHAN, COLLEEN 1,860.93 dd 10/26/01 SPANGLER, EDNA 615.86 dd 10/26/01 LUKIN, STEVEN 2,790.06 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 13 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 10/26/01 SVENDSEN, RUSTIN 2,227.89 dd 10/26/01 ZWIEG, SUSAN 1,555.14 dd 10/26/01 AHL, R. CHARLES 3,3 87.11 dd 10/26/01 PRIEFER, WILLIAM 2 dd 10/26/01 DEBILZAN, THOMAS 1,392.04 dd 10/26/01 EDGE, DOUGLAS 1 dd 10/26/01 KANE, MICHAEL 2 dd 10/26/01 LUND STEN, LANCE 2 dd 10/26/01 LUTZ, DAVID 1,639.95 dd 10/26/01 MEYER, GERALD 1 dd 10/26/01 NAGEL, BRYAN 1 dd 10/26/01 OSWALD, ERICK 1,829.52 dd 10/26/01 TEVLIN, TODD 1,270.34 dd 10/26/01 CAVETT, CHRISTOPHER 2,634.33 dd 10/26/01 DUCHARME, JOHN 1 dd 10/26/01 PECK, DENNIS 2,447.84 dd 10/26/01 PRIEBE, WILLIAM 2,326.34 dd 10/26/01 ANDERSON, BRUCE 3,15 0.9 8 dd 10/26/01 DOHERTY, KATHLEEN L554.34 dd 10/26/01 MARUSKA, MARK 2 dd 10/26/01 SCHINDELDECKER, JAMES 1,611.94 dd 10/26/01 GREW- HAYMAN, JANET 824.09 dd 10/26/01 HORSNELL, JUDITH 1,470.37 dd 10/26/01 KO S, HEATHER 605.59 dd 10/26/01 NELSON, JEAN 934.09 dd 10/26/01 GAYNOR, VIRGINIA 1,510.34 dd 10/26/01 COLEMAN, MELINDA 3,378.40 dd 10/26/01 EKSTRAND, THOMAS 2,213.16 dd 10/26/01 KROLL, LISA 907.47 dd 10/26/01 LIVINGSTON, JOYCE 863.00 dd 10/26/01 SINDT, ANDREA 1,226.34 dd 10/26/01 THOMPSON, DEBRA 687.82 dd 10/26/01 YOUNG, TAMELA 1 dd 10/26/01 BERGO, CHAD 1 dd 10/26/01 FINWALL, SHANN 1,675.14 dd 10/26/01 ROBERTS, KENNETH 2,164.68 dd 10/26/01 CARVER, NICHOLAS 2,151.14 dd 10/26/01 FISHER, DAVID 2,417.62 dd 10/26/01 ANZALDI, MANDY 479.50 dd 10/26/01 FLUG, ELAINE 46.25 dd 10/26/01 FLUG, MEGAN 41.25 dd 10/26/01 GRAF, MICHAEL 1,341.94 dd 10/26/01 KELLY, LISA 1,084.04 dd 10/26/01 ROBBINS, AUDRA 1,447.14 dd 10/26/01 TAUBMAN, DOUGLAS 2,272.59 dd 10/26/01 BREHEIM, ROGER 1 13 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 14 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 10/26/01 NORDQUIST, RICHARD 1,802.96 dd 10/26/01 OTIS, MARY ELLEN 691.19 dd 10/26/01 SCHULTZ, SCOTT 1,608.93 dd 10/26/01 COLEMAN, PHILIP 384.49 dd 10/26/01 CROSSON, LINDA 1,881.54 dd 10/26/01 EASTMAN, THOMAS 2,195.14 dd 10/26/01 ERICKSON, KYLE 605.80 dd 10/26/01 HERSOM, HEIDI 1,516.74 dd 10/26/01 MCCLUNG, HEATHER 637.54 dd 10/26/01 RODEN, AARON 614.28 dd 10/26/01 STAPLES, PAULINE 2,472.00 dd 10/26/01 ATKIN S, KATHERINE 15 6.3 2 dd 10/26/01 CORNER, AMY 60.30 dd 10/26/01 HASSENSTAB, DENISE 106.63 dd 10/26/01 HORWATH, RONALD 1 dd 10/26/01 KOEHNEN, AMY 59.40 dd 10/26/01 MARUSKA, ERICA 39.00 dd 10/26/01 WHITE, NICOLE 153.08 dd 10/26/01 WORWA, LINDSAY 111.86 dd 10/26/01 RENSLOW, RITA 285.88 dd 10/26/01 REILLY, MICHAEL 1,2 6 8.74 dd 10/26/01 SCHLINGMAN, PAUL 1,882.34 dd 10/26/01 SEEGER, GERALD 422.83 dd 10/26/01 STEINHORST, JEFFREY 720.57 dd 10/26/01 SWANSON, LYLE 1,703.97 dd 10/26/01 YOUNG, DILLON 75 2.3 0 dd 10/26/01 HURLEY, STEPHEN 2,314.62 Wf 86072 10/26/01 CARDINAL, ROBERT 385.50 Wf 86073 10/26/01 WASILUK, JULIE 339.27 Wf 86074 10/26/01 INGVOLDSTAD, CURTIS 106.25 Wf 86075 10/26/01 CUDE, LARRY 403.46 Wf 86076 10/26/01 GENNOW, PAMELA 485.00 Wf 86077 10/26/01 MATHEYS, ALANA 1,679.31 Wf 86078 10/26/01 HANSEN, LORI 1,374.47 Wf 86079 10/26/01 VIETOR, LORRAINE 1,611.53 Wf 86080 10/26/01 BECKER, RONALD 450.00 Wf 86081 10/26/01 PALANK, MARY 1,438.34 Wf 86082 10/26/01 RICHIE, CAROLE 1 Wf 86083 10/26/01 SVENDSEN, JOANNE 1,814.42 Wf 86084 10/26/01 BARTZ, PAUL 2 Wf 86085 10/26/01 HALEY, BRANDON 1 Wf 86086 10/26/01 KONG, TOMMY 1 Wf 86087 10/26/01 MAYNARD, WILLIAM 504.00 Wf 86088 10/26/01 STEINER, JOSEPH 180.00 Wf 86089 10/26/01 STEVENS, ERIC 144.00 Wf 86090 10/26/01 WELCHLIN, CABOT 2 14 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 15 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT Wf 86091 10/26/01 MEEHAN, JAMES 2,318.65 Wf 86092 10/26/01 SHORTREED, MICHAEL 2,524.21 Wf 86093 10/26/01 ACOSTA, MARK 732.00 Wf 86094 10/26/01 AMBORN, JASON 1 wf 86095 10/26/01 ANDERSON, BRIAN 1,368.00 Wf 86096 10/26/01 BAHL, DAVID 1,3 83.00 Wf 86097 10/26/01 BALAZS, JOSEPH 852.00 Wf 86098 10/26/01 BAUMAN, ANDREW L312.00 Wf 86099 10/26/01 BOE, ERICK 925.00 Wf 86100 10/26/01 BOLLES, THOMAS 624.00 Wf 86101 10/26/01 B OURQUIN, RON 562.00 Wf 86102 10/26/01 BRAATEN, HAROLD 946.00 Wf 86103 10/26/01 BROWN, TIMOTHY 270.00 Wf 86104 10/26/01 BUCHE, JOETTE L656.00 Wf 86105 10/26/01 CAHILL, CHRISTOPHER 886.00 Wf 86106 10/26/01 CAULKINS, CHRIS 480.00 Wf 86107 10/26/01 CROMETT, MARK 1,678.00 Wf 86108 10/26/01 DALY, FRANK 793.00 Wf 86109 10/26/01 DAWSON, RICHARD 871.00 Wf 86110 10/26/01 DIETZ, EDWARD 300.00 Wf 86111 10/26/01 DITTEL, MICHAEL 1, 2 5 8.00 Wf 86112 10/26/01 DOREE, KURT 791.00 Wf 86113 10/26/01 DUELLMAN, AMY 684.00 Wf 86114 10/26/01 DUELLMAN, JOSEPH 480.00 Wf 86115 10/26/01 DUELLMAN, KIRK 870.00 Wf 86116 10/26/01 EVERSON, PAUL 810.00 Wf 86117 10/26/01 FASULO, WALTER 1,078.00 Wf 86118 10/26/01 FETTERS, JEFFREY L858.00 Wf 86119 10/26/01 GERARD, JAMIE 2,200.00 Wf 86120 10/26/01 GERVAIS -JR, CLARENCE 1,260.00 Wf 86121 10/26/01 HAKSETH, NATHAN 1 Wf 86122 10/26/01 HALE, JOSEPH 996.00 Wf 86123 10/26/01 HASKINS, KEVIN 2 Wf 86124 10/26/01 HEFFERNAN, PATRICK 1,847.00 Wf 86125 10/26/01 HERLUND, RICK 1,534.00 Wf 86126 10/26/01 HOHN, JAMES 2 Wf 86127 10/26/01 JOHNSON, DOUGLAS 1,102.00 Wf 86128 10/26/01 KANE, ROBERT 180.00 Wf 86129 10/26/01 KARNOWSKI, SANDRA 1,908.00 Wf 86130 10/26/01 KNABE, WILLIAM 726.00 Wf 86131 10/26/01 KOEHN, CORY 821.00 Wf 86132 10/26/01 KOLASA, MARK 708.00 Wf 86133 10/26/01 KONDER, RONALD 1 Wf 86134 10/26/01 KORTUS, WILLIAM 570.00 Wf 86135 10/26/01 L'ALLIER, TED 672.00 Wf 86136 10/26/01 LEDMAN, KEVIN 987.00 15 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD lL CHECK # CHECK DATE EMPLOYEE-NAME AMOUNT Wf 86137 10/2 6/01 LIDB ERG, MICHAEL 982.00 Wf 86138 10/26/01 LINN, BRYAN 516.00 Wf 86139 10/26/01 LOVE, NICOLE 192.00 Wf 86140 10/26/01 MALLORY, GORDON 1,710.00 Wf 86141 10/26/01 MARTY, MARK 2, 8 54.00 Wf 86142 10/26/01 MARX, ERIC 1, 3 04.00 Wf 86143 10/26/01 MCGOVERN, JOHN 726.00 Wf 86144 10/26/01 MELANDER, JON 1,790.00 Wf 86145 10/26/01 MELLEN, RICHARD 1,068.00 Wf 86146 10/26/01 MEYERS, PAUL 970.00 wf 86147 10/26/01 MILLER, NICHOLAS 960.00 Wf 86148 10/26/01 MONK, JOHN 682.00 Wf 86149 10/26/01 MONROY, JON 4 wf 86150 10/26/01 NALIPINSKI, STEPHEN 1,042.00 Wf 86151 1 0/26/01 NEUMAN, BRIAN 570.00 wf 86152 10/26/01 NOLAN, PAUL 252.00 Wf 86153 10/26/01 NOVAK, JEROME 528.00 Wf 86154 10/26/01 OLSON, KENNETH 720.00 Wf 86155 10/26/01 PETERSON, RICHARD 600.00 Wf 86156 10/26/01 PETERSON,. ROBERT 1 Wf 86157 10/26/01 PETERSON, THEODORE 1,182.00 Wf 86158 10/26/01 RICKETSON, BRENT 946.00 Wf 86159 10/26/01 RINDAL, DONALD 610.00 Wf 86160 10/26/01 ROBERTSON, STEVEN 232.00 Wf 86161 10/26/01 ROMANIK, JAMES 1,296.00 Wf 86162 10/26/01 SACKETT, JAMES 816.00 Wf 86163 10/26/01 SCHA.DT, JEFFREY 1,867.00 Wf 86164 10/26/01 SCHOENECKER, THOMAS .708.00 Wf 86165 10/26/01 SCHULTZ, THOMAS 1 Wf 86166 10/26/01 SEDLACEK, JEFFREY 1,014.00 Wf 86167 10/26/01 SEVERSON, DAVID 444.00 Wf 86168 10/26/01 SIEDOW, ERIC 12.00 Wf 86169 10/26/01 SINGER, SCOTT 396.00 Wf 86170 10/26/01 SKOK, STEPHEN 874.00 Wf 86171 10/26/01 SMITH, KEITH 966.00 Wf 86172 10/26/01 SMITH, RICHARD 924.00 Wf 86173 10/26/01 STANWAY, ROBERT 228.00 Wf 86174 10/26/01 SVENDSEN, RON 1,020.00 Wf 86175 10/26/01 TREPANIER, EUGENE 1,662.00 Wf 86176 10/26/01 TRONNES, JOHN 432.00 Wf 86177 10/26/01 LIBEL, JEFFREY 24.00 Wf 86178 10/26/01 WALZ, JAMES 804.00 Wf 86179 10/26/01 WATERS, JOSEPH 2 Wf 86180 10/26/01 WELDON, ROBERT 684.00 Wf 86181 10/26/01 WHISLER, MICHAEL 768.00 Wf 86182 10/26/01 WHITE, JOEL 516.00 lL CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 17 CHECK # CHECK DATE EMPLOYEE. NAME AMOUNT wf 86183 10/26/01 WILSON, JASON 1,306.00 Wf 86184 10/26/01 ZASTROW, GREGG 1,575.00 Wf 86185 10/2 6/01 ZIMMERMANN HORN, ANN 2,19 0.00 Wf 86186 10/26/01 WATERS, KERMIT 387.84 Wf 86187 10/26/01 SCHWAB, TAHIRA.H 391.97 Wf 86188 10/26/01 NIVEN, AMY 630.70 Wf 86189 10/26/01 WEGWERTH, JUDITH 1,555.14 Wf 86190 10/26/01 FREBERG, RONALD 1,639.14 Wf 86191 10/26/01 JONES, DONALD 1,399.45 Wf 86192 10/26/01 ELIAS, JAMES 2,067.94 Wf 86193 10/26/01 LINDBLOM, RANDAL 2,322.80 wf 86194 10/26/01 CARVER, JUSTIN 99.00 Wf 86195 10/26/01 EDSON, DAVID 1,639.14 Wf 86196 10/2 6/01 HELEY, ROLAND 1 Wf 86197 10/26/01 HINNENKAMP, GARY L594.34 Wf 86198 10/26/01 LINDORFF, DENNIS 1 Wf 86199 10/26/01 NAUGHTON, JOHN 1 wf 86200 10/26/01 NOVAK, MICHAEL 1,395.94 Wf 86201 10/26/01 O'DONOVAN, KEVIN 112.50 Wf 86202 10/26/01 GERNES, CAROLE. 543.00 Wf 86203 10/26/01 SOUTTER, CHRISTINE 192.38 Wf 86204 10/26/01 WORDEN, KRISTEN 155.25 Wf 86205 10/26/01 BUNCE, LARRY 1,645.54 Wf 86206 10/26/01 WENGER, ROBERT 2,109.54 Wf 86207 10/26/01 BELLO, ANTHONY 12.00 Wf 86208 10/26/01 BJORK, BRANDON 97.50 Wf 86209 10/26/01 CHRISTIANSON, SARA 178.00 Wf 86210 10/26/01 CHURCHILL, DAVID 36.00 Wf 86211 10/26/01 CICCHESE, JOSEPH 117.00 Wf 86212 10/26/01 CONLIN, NICOLE 59.00 Wf 86213 10/26/01 DANLEY, STEVEN 465.00 Wf 86214 10/26/01 DENL RRE, CAMEO 98.00 Wf 86215 10/26/01 EDMAN, BRIAN 164.25 Wf 86216 10/26/01 FINN, GREGORY 1 Wf 86217 10/26/01 FRANK, LAURA 233.75 Wf 86218 10/26/01 FRANK, STEVE 56.00 Wf 86219 10/26/01 GIANNINI, JOSEPH 36.00 Wf 86220 10/26/01 GRANDPRE, PATRICK 104.00 Wf 86221 10/26/01 HAWKINS, COURTNEY 66.00 Wf 86222 10/26/01 HEI, MATTHEW 82.00 Wf 86223 10/26/01 HYSTEAD, BRENT 39.00 Wf 86224 10/26/01 JONDAHL, ERIN 114.00 Wf 86225 10/26/01 KLEM, JOSH 220.00 Wf 86226 10/26/01 KRIER, DANIEL 14.00 Wf 86227 10/26/01 KRIER, JOHN 14.00 Wf 86228 10/26/01 LIUKONEN, SHAWN 171.75 17 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD .J CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 86229 10/26/01 LO, CHUEPHENG 236.25 Wf 86230 10/26/01 LO, SAO 15.00 Wf 86231 10/26/01 OHLHAUSER, MEGHAN 403.38 Wf 86232 10/26/01 ORME, CARRIE 165.13 wf 86233 10/26/01 SHOBERG, KARI 88.81 Wf 86234 10/26/01 UNGAR, KRISTOPHER 66.00 Wf 86235 10/26/01 VANDERZANDEN, MARK 102.50 Wf 86236 10/26/01 WEGNER, CHRISTOPHER 20.50 Wf 86237 10/26/01 WOLTERS, GRANT 91.00 Wf 86238 10/26/01 YORKOVICH, BRADLEY 67.50 Wf 86239 10/26/01 ZACCARDI, MANDI 32.00 Wf 86240 10/26/01 GERMAIN, DAVID 1,625.44 Wf 86241 10/26/01 HAAG, MARK 1,279.94 Wf 86242 10/26/01 NADEAU, EDWARD 2,235.14 Wf 86243 10/26/01 GLASS, JEAN 1 wf 86244 10/26/01 HABLE, NATASHA 474.50 wf 86245 10/26/01 HOIUM, SHEILA 896.86 Wf 86246 10/26/01 MOY, PAMELA 293.94 Wf 86247 10/26/01 PARTLOW, JOSHUA 156.20 wf 86248 10/26/01 SCHMIDT, RUSSELL 1,383.14 Wf 86249 10/26/01 SHOBERG, CARY 575.82 Wf 86250 10/26/01 UNGER, MARGARET 669.26 Wf 86251 10/26/01 VELASQUEZ, ANGELA 399.93 Wf 86252 10/26/01 AHL, KAREN 89.38 Wf 86253 10/26/01 BACHMAN, NICOLE 51.38 Wf 86254 10/26/01 BERINGER, JASON 509.25 Wf 86255 10/26/01 BRENEMAN, NEIL 71.41 Wf 86256 10/26/01 BURGESS, JOHN 134.88 Wf 86257 10/26/01 CHAPMAN, JENNY 371.51 Wf 86258 10/26/01 CMIEL, NICHOLAS 17.25 Wf 86259 10/26/01 COSTA, JOSEPH 324.00 Wf 86260 10/26/01 DEGRAW, KRYSTAL 179.38 Wf 86261 10/26/01 DEMPSEY, BETH 164.40 Wf 86262 10/26/01 DIERICH, ANDREA 112.13 Wf 86263 10/26/01 DUNK, RYAN 250.25 Wf 86264 10/26/01 ERICKSON, CAROL 42.30 Wf 86265 10/26/01 FIERRO WESTBERG, MELINDA 19.50 Wf 86266 10/26/01 FONTAINE, ANTHONY 54.00 Wf 86267 10/26/01 FONTAINE, KIM 250.80 Wf 86268 10/26/01 GREENWALT, SARAH 460.19 Wf 86269 10/26/01 GRUENHAGEN, LINDA 267.15 Wf 86270 10/26/01 HAWKS, ASHLEY 214.05 Wf 86271 10/26/01 HEINN, REBECCA 386.28 Wf 86272 10/26/01 HEXUM, AMANDA 108.00 Wf 86273 10/26/01 HOLMGREN, LEAH 227.75 Wf 86274 10/26/01 HOULE, DENISE 120.30 .J CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD i�� CHECK # CHECK DATE EMPLOYEE NAME AMOUNT Wf 86275 10/26/01 IRISH, KARL 206.10 Wf 86276 10/26/01 JOHNSON, ROBERT 373.25 Wf 86277 10/26/01 JOYER, MARTI 121.88 Wf 86278 10/26/01 KASPERSON, LISA 24.38 Wf 86279 10/26/01 KOEHNEN, MARY 512.37 wf 86280 10/26/01 KRONHOLM ,KATHRYN 142.50 Wf 86281 10/26/01 MCMAHON, MELISSA 69.00 Wf 86282 10/26/01 MONSEN, LISA 97.50 Wf 86283 10/26/01 MOSSONG, ANDREA 439.75 wf 86284 10/26/01 O'REAGAN, CHRISTINE 90.63 Wf 86285 10/26/01 PEHOSKI, CAITLIN 113.75 wf 86286 10/26/01 PEHOSKI, JOEL 157.50 wf 86287 10/26/01 SENGLAUB, MARGARET 127.00 Wf 86288 10/26/01 SIMONSON, JUSTIN 150.13 wf 86289 10/2 6/01 SMITLEY, SHARON 230.30 Wf 86290 10/26/01 SWANER, JESSICA 241.16 Wf 86291 10/26/01 TUPY, MARCUS 103.50 Wf 86292 10/2 6/01 WARNER, CAROLYN 15 3.3 5 Wf 86293 10/26/01 WEDES, CARYL 160.80 wf 86294 10/26/01 WOODMAN, ALICE 195.00 wf 86295 10/26/01 BOSLEY, CAROL 192.46 Wf 86296 10/26/01 BREITBACH, GARY 535.50 Wf 86297 10/26/01 ERVIN, EMILY 54.00 Wf 86298 10/26/01 GROPPOLI, LINDA 245.85 Wf 86299 10/26/01 HAGLUND, BRIAN 388.50 Wf 86300 10/26/01 HANSEN, ANNA 104.40 Wf 86301 10/26/01 HUPPERT, ERICA 193.70 Wf 86302 10/26/01 KONECZNY, JENNA 15.00 Wf 86303 10/26/01 LARKIN, JENNIFER 115.00 Wf 86304 10/26/01 SCHROEDER, KATHLEEN 255.20 Wf 86305 10/26/01 SHERRILL, CAITLIN 204.00 Wf 86306 10/26/01 VAN HALE, PAULA 36.00 Wf 86307 10/26/01 BEHAN, JAMES 1 Wf 86308 10/26/01 DOUGLASS, TOM 325.10 Wf 86309 10/26/01 HEGG, MICHELLE 127.00 Wf 86310 10/26/01 JAHN, DAVID 1,403.94 Wf 86311 10/26/01 KOSKI, JOHN 1 Wf 86312 10/26/01 KYRK, ASHLEY 183.55 Wf 86313 10/26/01 LESLIE, DUSTIN 184.95 Wf 86314 10/26/01 LONETTI, JAMES 802.79 Wf 86315 10/26/01 MORIN, TROY 174.00 Wf 86316 10/26/01 PATTERSON, ALBERT 784.67 Wf 86317 10/26/01 PETERSON, LYNDSAY 119.70 Wf 86318 10/26/01 PRINS, KELLY 318.07 Wf 86319 10/26/01 RISTOW, JONATHAN 186.20 Wf 86320 10/26/01 SARPONG, SEAN 319.18 i�� CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHEC DATE Wf 86321 10/26/01 Wf 86322 10/26/01 Wf 86323 10/26/01 Wf 86324 10/26/01 Wf 86325 10/26/01 EMPLOYEE NAME AMOUNT SCHMIDT, WILLIAM 146.05 SEVERSON, HOLLY 76.48 AICHELE, CRAIG 1,494.04 MULVANEY, DENNIS 1,845.14 PRISM, STEVEN L631-94 456,840.92 20 Maplewood Date From: Steve Lukin, Fire Chief Fire Department Rcje ,, d Date: 11/05/2001 Memo Agenda Item 'Cr"'' AGENDA REPORT Action by Council To: Richard Fursman, City Manager g Date From: Steve Lukin, Fire Chief Endorsed MOded CC: City Clerk Rcje ,, d Date: 11/05/2001 Re: UUNA T iOiv FROM STATE FARM BACKGROUND State Farm Insurance Company approached Fire Marshal Butch Gervais for the purpose of making a donation to the fire prevention and education programs. After Butch's discussion with State Farm, it was. decided that they would buy a much needed hazard simulator. This simulator can be setup easily and taken to the schools or other sites as needed to do educational training. The only thing that State Farm asks in return is that their name be placed on this simulator. This is more than acceptable to the department. - -- RECOMMENDATION I would like to personally thank State Farm Insurance Company for their donation of $5,980 to be used for the purchase of the hazard simulator and I recommend the City Council to accept this donation and its use of purchasing the hazard simulator. 1 AGENDA ITEM MEMORANDUM To: Richard Fursman From: Karen Guilfoile Date: November 6, 2001 Re: Joint Powers Agreement for Replacement of Election System Action by council Date Endorsed Modified Rejected It is recommended that Council Approve the following Joint Powers Agreement for Replacement of the City Elections System and that the City Manager and the City Clerk be authorized to sign and execute the agreement. JOINT POWERS AGREEMENT FOR REPLACEMENT ELECTIONS SYSTEM This Agreement is made by and between Ramsey County, through its Department of Records and Revenue (hereinafter "County ") and the cities of Arden Hills, Falcon Heights, Gem Lake, Lauderdale, Little Canada, Maplewood, Mounds View, New Brighton, North Oaks, North St. Paul, Roseville, St. Paul, Shoreview, Vadnais Heights, and White Bear Lake and the Town of White Bear (collectivel referred to as the "Municipalities "). WHEREAS, County and the Municipalities are "governmental units" as defined in Minn. Stat. §471.59; and WHEREAS, pursuant to Minnesota Statutes §471.59, the County and the Municipalities, through actions of their governing bodies, are authorized to enter into a joint powers agreement for the exercise of commonly held or similar powers; and WHEREAS, the County provides ballots and accumulates election results for national, state, county and even year local elections for County residents and, through written agreements, for odd year local elections for the City of Saint Paul and Independent School District 625; and WHEREAS, the Municipalities hire and train election judges and a number of the Municipalities p rovide ballots and accumulate election results for odd year local elections; and WHEREAS, efficient ballot generation and the timely accumulation of election results depend upon the use of the same vote tabulation system throughout the County, and the use of a consistent votin g method for all elections enhances election judge and voter understanding of the voting process and-helps to provide equitable treatment for all voters, regardless of the type of election; and WHEREAS, the County and the Municipalities have reached agreement on 1) the need to replace existing g elections equipment and to implement new elections equipment throughout the County as soon as possible, and 2) the funding for the new elections equipment; NOW, THEREFORE, in consideration of the mutual undertakings and agreements hereinafter set forth the parties agree as follows: 1 of 19 I. PURPOSE This Joint Powers Agreement has been executed by the parties for the purpose of establishing the roles and responsibilities of the parties in connection with the acquisition, implementation, and ongoing support of new election equipment throughout Ramsey County, including equipment that will be used by the County and equipment that will be used by the Municipalities. II. COUNTY SCOPE OF WORK- SYSTEM IMPLEMENTATION A. General 1. The County will provide all services, materials, and equipment necessary to implement a replacement elections system ("System") in Ramsey County, including software, hardware, materials, ballot printing, and other services as further described in this Agreement. Services may be provided directly by County staff or by outside vendors, as determined by the County. 2. The System will have the following functionalities: • The ability for the County to create ballot styles for each precinct based on the appropriate contests and candidates and to generate ballots by either creating a print file that may be sent to a vendor or by printing ballots on demand in the County offices; • The ability for the County to program memory cards for each precinct for an election that will, when inserted into an ACCUVOTE optical scan vote tabulator, properly record the votes on ballots cast in that precinct, will re j ect ballots that are not from that precinct or which do not have the proper validation marks, and return to the voter ballots which contain an overvote or a crossover vote; • The ability to count absentee ballots at a central location in the County or at each precinct and to generate reports noting the number of absentee ballots counted at each precinct; • The ability to accumulate votes on an ACCUVOTE optical scan vote tabulator located in each precinct, to protect voted ballots in a sealed ballot box which automatically separates write -in ballots from non - write-in ballots for further review by election judges, to generate paper tapes of election results for review and certification by election judges, and to transmit election results by modem line to the County; and, • The ability to accumulate election results from electronically transmitted files from each precinct, through use of the memory card which recorded votes at the precinct and/or from the election results tape, to create an election results database that may be used for displaying results on an Internet website, and to generate needed reports for certification of election results. 3. System Implementation will take place in accordance with the provisions of this Agreement. 4. The County will provide implementation project management services through a Project Manager. Joe Mansky, or his designee, shall serve as Project Manager for the County. B. Timeline By August 31, 2001, the System will be implemented and ready for use by the County and the following Municipalities: Maplewood, New Brighton, Roseville, and White Bear Lake; and by August 31, 2002, for the County and all of the Municipalities. 2of19 C. System Equipment The County will purchase System hardware and software (collectively referred to as the "System Equipment ") as needed for use of the System by the County and the Municipalities. The System Equipment to be purchased by the County for implementation of the System under the terms of this Agreement is listed in the System Equipment List, attached hereto and made a part of this Agreement as Appendix A. D. Services The County will provide services, including training, related to the implementation of the System by the County and the Municipalities, as described in Implementation Services, attached hereto and made a part of this Agreement as Appendix B. III. COUNTY SCOPE OF WORK -POST IMPLEMENTATION A. General Following System implementation, the County will provide System administration; warranty and post - warranty hardware and software maintenance; retraining and training for new employees; and ballot printing services, as described in Post - Implementation Services, attached hereto and made a part of this Agreement as Appendix C. Such services may be provided directly by County staff or by outside vendors, as determined by the County. B. System Administration The County will provide election programming needed to generate ballots, program memory cards that allow the vote tabulators to correctly record votes, and accumulate and report election results cast on ACCUVOTE tabulators. C. Warranty Services Warranty services will be provided by the System Equipment vendors in accordance with the warranties contained in the contracts between the County and the System Equipment vendors. D. Maintenance Services 1. Prior to expiration of the tabulator manufacturer's warranties, the County, with input from the Municipalities, will decide whether tabulator maintenance services will be provided on a fixed price or a time and materials basis. The County's decision shall be binding on all of the Municipalities and shall apply to all System tabulators, whether housed at the County or the Municipalities, including backups. The County will enter into a contract with the vendor for tabulator maintenance services to be provided directly to the County and to the Municipalities. 2. The County shall also provide maintenance for System Equipment other than the tabulators. E. Ongoing Services 1. The County will provide tabulator testing and diagnostic services for tabulators housed at the County, including backups. 2. The County shall purchase tabulators, in addition to those listed in Appendix A, if requested by a Municipality following a final decision on redistricting in Minnesota and thereafter throughout the term of this 3 of 19 Agreement, on written request from the municipality. If requested in 2001 or 2002, payment for the additional tabulator(s) shall be invoiced in accordance with the payment decision made by the municipality for the initial tabulator purchase. If requested in 2003 or thereafter, payment for the additional tabulator(s) shall be invoiced in the year of the request. IV. RESPONSIBILITIES OF THE MUNICIPALITIES A. Implementation 1. Each of the Municipalities shall appoint a Project Manager with the authority to make binding decisions on behalf of the Municipali 2. Within thirty (30) days of execution of this Agreement by a Municipality, the Municipality shall notify the County, in writing, if it wishes to make payment for the acquisition costs of tabulators and administrative equipment ( "Equipment Costs ") on a one -time reimbursement basis or over a five -year period. A Municipality may not revoke its decision at any time after notice has been given. B. Post - Implementation Each of the Municipalities is responsible for testing and diagnostic services for the tabulators located at the Municipality's site, including any backups. The County is not liable for System failure or improper election results due to the failure of a Municipality to test or diagnose its tabulators or to improperly test or diagnose them. C. Each of the Municipalities is responsible for payment in accordance with the provisions of this Agreement. V. OWNERSHIP /SOFTWARE LICENSE A. The County will initially own all System Equipment. B. Upon payment in full to the County in accordance with the terms of this Agreement, gr ent, each of the Municipalities will own the tabulator(s) it pays for. The County ill maintain ownership f backup � � p ckup tabulators, whether housed at the County's site or at the Municipalities. C. . The County is the sole Licensee of the System software. VI. WARRANTY A. THE COUNTY MAKES NO REPRESENTATIONS AND EXTENDS NO WARRANTIES WITH RESPECT TO THE USE OF THE SYSTEM OR TABULATORS AND SPECIFICALLY DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF MERCHANTABILITY, OR FITNESS FOR A PARTICULAR PURPOSE. B. Vendor Warranty 1. The County represents that the tabulator /software vendor has warranted the tabulators /software for a period of two years after delivery and has stated that, upon transfer of ownership of tabulators in accordance with the provisions of Section V.B. herein, the warranty from the tabulator vendor transfers to the purchasing Municipality. 4 of 19 2. The County will obtain warranty services from the tabulator vendor as requested by the Municipalities, whether or not ownership has transferred. 3. The warranties for components of the host computer system shall continue to be those offered by the original equipment manufacturers. VII. SYSTEM IMPLEMENTATION FUNDING A. The County will provide initial financing for the costs of acquisition, installation, and implementation of the System ( "Implementation Costs "). B. The County will pursue funding from federal and state sources for the Implementation Costs. To the extent such funding is received, the funding will be applied by the County as a setoff against the Implementation Costs. C. To the extent the County incurs financing costs for the purchase, installation and implementation of the System Equipment, the financing costs will be added to the Implementation Costs for those Municipalities that elect to pay for the Equipment Costs over a five year period. D. Each of the Municipalities will reimburse the County for its proportionate share of the Implementation Costs as set forth in Section VIII. herein. VIII. COST ALLOCATION /PAYMENT A. Cost Allocation - Implementation Costs 1. Tabulators Each of the Municipalities will reimburse the County for the cost of the number of tabulators requested by that Municipality in accordance with the pricing in Appendix A. A list of the estimated number of tabulators for each of the Municipalities and the percentage of the total tabulator cost to be paid by each of the Municipalities is listed in the Cost Summary and Payment Schedule, attached hereto and made a part of this Agreement as Appendix D. This Payment Schedule will be updated after redistricting when the total number of tabulators requested by each Municipality is known. 2. Other Implementation costs. In addition to payment for tabulators, each of the Municipalities will be responsible for payment of its proportionate share of other Implementation Costs: a. The Cost of System Equipment as described in Appendix A, excluding the tabulators; b. The Cost of Implementation Services as described in Appendix B. C. For those Municipalities that have elected to pay for Equipment Costs over time, the total amount to be paid will include their proportionate share of any financing costs incurred by the County for the purchase, installation and implementation of the System Equipment, shared among those Municipalities that have elected to pay over a five year period. 3. A Municipality's proportionate share will be determined using the percentage the total number of tabulators requested by the Municipality represents compared to the total number of tabulators requested by all Municipalities under this agreement. The current estimated percentage for each of the Municipalities is listed in Appendix D. The proportionate shares determined after redistricting will be used for 5of19 allocating the Implementation Costs, both for equipment and implementation services. B. Cost Allocation -Post Implementation Cost 1. The cost of Post - Implementation Services, as described in Appendix C, will be allocated among the Municipalities based on the number of tabulators requested by each Municipality as compared to the total number of tabulators requested for all Municipalities. The current estimated percentage for each of the Municipalities is listed in Appendix D. 2. The allocation of costs will be adjusted during the term of this Agreement to reflect any changes made in the number of tabulators requested by each of the Municipalities and/or the total number of tabulators. 3. In July of each calendar year, the County will calculate the proportionate payment due from each of the Municipalities for the current calendar year after applying any changes in allocations due to changes in the number of tabulators used for allocating costs or situations where the cost estimates for Implementation Services or Post - Implementation Services for the prior year varied from the actual costs for those services. Where the final cost for the current year is not yet known, estimates for Implementation or Post - Implementation Services will be used. If a Municipality has paid in excess of what is due, the excess will be credited against the amount estimated to be due by the Municipality In the current year. If a Municipality has paid less than what is due, the County will invoice the Municipality for the shortfall, or add it to the following year's invoice, at the County's discretion. 4. If the County provides maintenance services through the tabulator vendor on a time and materials basis, a Municipality that requires maintenance services will contact the vendor directly, will be invoiced directly by the vendor, and will be individually responsible for the cost of the services received, with no right to reimbursement from the County. C. Payment 1. The Municipalities will reimburse the County for 100% of the Implementation Costs. A Municipality may elect to pay its share of the Equipment Costs on a one -time reimbursement basis, or over a five year period of time. 2. The County will invoice each of the Municipalities for its share of Implementation Costs following Final System Implementation. A single invoice or multiple invoices will be sent, depending on the Municipality's decision regarding payment. 3. The Municipalities will reimburse the County for 100% of the Post - Implementation Costs for the software service agreement, election day support and a tabulator maintenance contract (if a fixed fee maintenance contract is chosen instead of time and materials maintenance). Ballot generation and printing costs will be allocated based on Minnesota Statute and Secretary of State rules, independent from this Agreement. Special testing or other additional services requested by a specific Municipality, will be charged to the requesting Municipality. 3. Each of the Municipalities shall make payment to the County within thirty days of receipt of an invoice from the County in accordance with the provisions of this Agreement. 6 of 19 4. Payment of interest and disputes shall be governed by the provisions of Minn. Stat. Section 471.425, the Minnesota Prompt Pay Law. IX. PROJECT SCHEDULE A. The System will be implemented and operational by August 31, 2001, for use by the County and the following Municipalities: Maplewood, New Brighton, Roseville, and White Bear Lake; and by August 31, 2002, for use by the County and all of the Municipalities. B. A Preliminary Project Schedule is attached hereto and made a part of this Agreement as Appendix E. C. The County may change the schedule set forth in Appendix E as appropriate based on changes in funding sources or the needs of the County. X. TERM A. The term of this Agreement is for a ten -year period from the date of final execution by all parties, unless earlier terminated pursuant to the provisions of this Agreement. B. This Agreement shall be automatically extended for successive two -year terms, upon the same or better terms, conditions and covenants, unless a majority of the Municipalities or the County gives notice of their /its intend not to extend at least 180 days prior to expiration of the initial or successive term. XI. INDEMNIFICATION AND INSURANCE A Each party agrees that it will be responsible for its own acts and the acts of its employees, elected officials, and agents as they relate to this Agreement and for any liability resulting therefrom, to the extent authorized by law, and shall not be responsible for the acts of the other party or its employees, elected officials, and agents, or for any liability resulting therefrom. Each party's liability shall be governed and limited by the Municipal Tort Claims Act, Minn. Stat. Chapter 466 and other applicable law. B. Each party agrees to defend, indemnify and hold harmless the other party, its employees, elected officials, and agents from any liability, claims, causes of action, judgments, damages, losses, costs or expenses, including reasonable attorneys fees, resulting directly or indirectly from any act or omission of the indemnifying party, its employees, elected officials, or agents, in the performance or failure to perform its obligations under this Agreement. C. Each party warrants that it is able to comply with the aforementioned indemnity requirements through commercial insurance or a self - funding ro p �am. ' D. Each of the parties shall insure the full replacement value of all System tabulators stored on the party's site. E. All insurance policies or self - insurance certificates shall be open to inspection by each party and copies of the policies or certificates of self - insurance shall be submitted to a party upon written request. 7of19 XII. RECORDS A. Each party agrees that the other party, the State Auditor, or any of their duly authorized representatives shall, at any time during normal business hours, and as often as they may reasonably deem necessary, have access to and the right to examine, audit, excerpt and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of governmental entities and which involve transactions relating to this Agreement. XIII. NONASSIGNMENT A. No party shall assign, subcontract, transfer or pledge this Agreement and/or services to be performed herein. XIV. DEFAULT A. If a Municipality defaults in the performance of a provision of this Agreement, and fails to remedy the default within thirty days of receipt of notice of the default from the County, the County shall notify the defaulting Municipality that Post- Implementation Services under this Agreement will no longer be provided. The defaulting Municipality will be liable for its full appropriate share of Implementation Costs under the terms of this Agreement. The defaulting Municipality will be liable for its appropriate share of Post - Implementation Costs, up to the date the services are no longer provided. XV. TERMINATION A. This Agreement shall terminate upon unanimous consent of the parties as evidenced by a written resolution of the governing body of each party or when necessitated by operation of law or as a result of a decision by a court of competent jurisdiction. B. Effect of termination. Termination shall not discharge any liability incurred by any of the parties during the term of this Agreement prior to the effective date of termination. Each party shall be liable for its own acts to the extent provided by law. XVI. PROPERTY DISPOSITION A. Upon termination of this Agreement, ownership remains as stated in Article V. B. A municipality will be given the option to make full payment for a tabulator it has made partial payment for; such payment must be made within 30 calendar days. C. If the parties reach consensus on the need to replace the System, the parties will negotiate a new agreement, which shall include the disposition of the System Equipment. XVII. NOTICE A. All notices, reports or demands given or made by a party under the terms of this Agreement or any statute or ordinance shall be in writing and shall be sent registered or certified mail. 8 of 19 B. All notices, reports or demands shall be sent to the representative designated in writing by the party. If none has been designated, notice to the party's chief elected official shall be deemed adequate. XVIII. ENTIRE AGREEMENT /ALTERATION A. It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof. B. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties hereto. C. The parties may execute separate copies of this Agreement and the signature pages will be part of the original. Wherefore, the parties have executed this Agreement the last date set forth below. COUNTY OF RAMSEY am Rafael Ortega, Chair Board of Commissioners Date: 00 Bonnie Jackelen, Chief Clerk Board of Commissioners Approval Recommended: Dorothy McClung, Director Department of Records and Revenue Approved as to form and insurance: Assistant County Attorney Funds Available: Fund # Budgeting and Accounting NAME OF MUNICIPALITY B Its: By: Its: Date: 9of19 Appendix A System Equipment List Tabulator Acquisition Costs Main NT Server to Include: (estimate) 7 7,907 UNIT EXTENDED Q uantity DESCRIPTION PRICE PRICE 193 ACCUVOTE Precinct Tabulators $4 $882,396 Each Tabulator Includes: 16 Port Digiboard and Cables 1,400 Internal Uninterruptable Power Supply and Battery 1 Two Memory Card with Internal Battery (128KB) 800 One Carrying Case 1 American Power SMART UPS, One Ballot Box 560 Internal 14.4 Baud Modem with Phone Cord 216 41 Ballot Box Wheels and Handle 50 9 193 Initial Servicing, Inventory, Testing and Loading 36 6 193 Delivery One Site and Insurance 9 1 193 Trade -In (100) (19,300) Use Tax 317 61,257 Subtotal Tabulator Acquisition Costs $5 $984 Administrative Equipment Acquisition Costs UNIT Q uantit y DESCRIPTION PRICE 1 EXTENDED PRICE GEMS Application Software Set, includes: $85 $85,000 Election Management Software Jurisdiction Management Ballot Layout Memory Card Preparation Results Accumulation and Reporting Initial Site - License POSTSCRIPT Ballot Feature - Camera Ready /Electronic Ballot TELERESULTS Module Media Results Display, One Display up to 75' HTML, Text, PDF and Java Functionality Ballot on Demand 1 Main NT Server to Include: (estimate) 7 7,907 NT BackOffice 20 US Robotics 33.6 External Modems and Cables 120 2 1 16 Port Digiboard and Cables 1,400 1 1 16 Port Add -on Digiboard and Cables 800 800 1 American Power SMART UPS, 560 560 APC SU700XLNET 1 11 x 17 Postscript Printer and Cable 1,920 1,920 1 Documentation Manual Set Included Included 300 Precinct Ender Cards Included Included 10 of 19 Q u4q1:ty DESCRIPTION 100 Diagnostic Ballots 1 Set Documentation - ACCU -VOTE Manuals 1 Set Documentation — ACCU -VOTE Ballot Specifications 8 Demo Ballots, Famous Name (25 per pack) 1 Famous Name Memory Cards 20 Backup AGCUVOTE Tabulators (10% of cities' order) 2 Ballot on Demand Printers (Heavy Material) 3 AccuFeeds with Cassette Use Tax Subtotal Administrative Acquisition Costs TOTAL SYSTEM EQUIPMENT COSTS UNIT EXTENDED PRICE PRICE Included Included 65 65 65 65 19 152 300 300 5 102,000 10 21 3,995 11,985 8,681 $244,235 $1 *Note: The number of tabulators estimated in this section is based on the current number of precincts in each city with the exception of the City of Mounds View where 5 machines have been included for their single precinct. The actual number of machines ordered may change due to redistricting in the Spring of 2002. Cities that are not in the totals include: • Blaine (Ramsey County portion has no registered voters); • St. Anthony (coordinates election services through Hennepin County); • Spring Lake Park (coordinates election services through Anoka County); & • Gem Lake (small number of registered voters, tabulator provided from backup supplies). 11 of 19 Appendix B Implementation Services The County will provide, either directly or through an outside contractor, the services shown below. The estimated costs shown assume that the services will be provided by the tabulator vendor (Global Elections Systems) through the existing state contract for election services. Typical charges are $500 per person per day, plus portal to portal expenses. The exact cost of these Implementation Services will be determined upon Final System Implementation. UNIT EXTENDED Q uantit y DESCRIPTION PRICE PRICE 1 ACCUVOTE Operation Training — 2 day on -site in accordance with operation training manual included as part of this Appendix B. $1 $1,000 (Municipalities & County Staff - June & August, 2001) 2 GEMS Five (5) Day Training — McKinney, Texas $2 5 per training outline included as part of this Appendix B (County Staff - July, 2001) 7 Additional On -site Pre - election Training, $500 /day 3,500 Testing, Site Surveys (Municipalities & County Staff & Polling Locations - August, 2001) Includes review and identification of the data transmission site in each polling location or best alternative site, performing modem testing from the polling location and final testing of the transmission of election results. 2 Poll Worker Training, Develop Poll Worker $500 /day 1,000 Manual, Open /Close Instructions (Municipalities Staff, Election Judges - August, 200 1) On -site Election Day Coverage per Contract 10,000 10 (Coverage for 2001 elections in Maplewood, New Brighton, Roseville, White Bear Lake) The tabulator vendor provides on -site Election Day coverage for the first election for which a new customer uses the system. For purposes of this coverage, the above - listed Municipalities will be considered one customer and services will be provided to them during the same coverage period. This coverage consists of a three -day on -site period, starting the Monday before the election through the Wednesday following the election. A vendor technician will be on -site to assist in the last minute Election Day preparation and testing as required. This person will provide the technical support required at election central for the operation of the results server and provide technical assistance as required for the precinct workers. For those customers having 20 to 100 precincts, the vendor will assign a second trained support person to be on -site for the three -day coverage period. For each 100 precincts above the initial 100, the vendor will assign an additional trained support person for the full three days. Vendor's staff will provide ACCUVOTE procedures training for the customer's Election Day team, assist in organizing the team and supervise coverage of all precincts throughout the day. 12 of 19 Each support person assigned will carry an extra ACCUVOTE, memory card, ribbon and paper tape as he or she is dispatched to a precinct experiencing tabulator operational difficulties. A coverage plan will be developed that normally provides that each precinct is visited by a support person at least once, if not twice, during the course of the day. This function is performed to answer poll worker questions and to ensure a level of confidence in the operation of the new system. Vendor will ensure that each customer is staffed with trained personnel and extra ACCUVOTES to adequately cover any contingencies. For subsequent elections, the vendor offers Election Day support services upon request by the customer. Since each customer's ongoing support requirements will differ, a plan will be tailored to each customer's individual requirements. The County currently anticipates having two of the vendor's staff on -site on Election Day for subsequent elections. 1 ACCUVOTE Operation Training — 2 day on -site $1,000 $1,000 in accordance with operation training manual included as part of this Appendix B (Municipalities Staff — to be determined, 2002) 25 Additional On -site Pre - election Training, $500 /day 12 Testing, Site Surveys; maximum 7 days (Municipalities Staff & Polling Locations - June /July /August, 2002) 20 Poll Worker Training, Poll Worker Manual, $500 /day $1000 Open/Close Instructions (Municipalities Staff, Election Judges - August, 2002) 1 On -site Election Day Coverage per Contract 1000 10 Coverage for 2002 Countywide elections Warranty services NC NC The vendor affirms that routine maintenance is not necessary for satisfactory operation of the ACCUVOTE equipment. There will be no charge for maintenance, if required, during the first two years that the tabulators are used. The two year period begins upon delivery of the tabulators. Consequently, for municipalities that are using the new tabulators for 2001 elections, the warranty for those tabulators starts in 2001. The warranties for the tabulators for all other municipalities will begin upon delivery of the tabulators by the vendor in 2002. The vendor will train the customer to perform the diagnostic routines built into the ACCUVOTE operating system. Performance of these simple routines will identify operational functions that require a technician's attention. For those customers that acquire more than 70 ACCUVOTES, the vendor will dispatch a technician to the customer's site to perform any repairs necessary. The customer is responsible for transporting the units in question to a common site for the technician. Any maintenance services performed will be scheduled to accommodate the election activity cycle. Ballot Printing The County will obtain printing services for the generation of optical scan ballots needed for the tabulators. The County will make the contract for the printing of optical scan ballots available to the Municipalities. The County will provide programming services for ballot printing, memory ry 13 of 19 card generation, and election results. The costs of ballot generation services will be determined and allocated as provided by Minnesota Law or Secretary of State rules, independent from this Agreement. Notes: 1. All training services shall be provided by qualified personnel and in a professional manner. 2. The County will make arrangements for all training for County staff and staff from the Municipalities. 3. The cost of services listed above does not include reimbursement for expenses incurred by the tabulator vendor related to the provision of services. The County will reimburse the vendor for the actual cost of all expenses incurred in relation to the provision of Implementation Services. Relmbursables are included in the System Implementation Costs. The Municipalities will be responsible for reimbursement of their proportionate share of these expenses, in addition to their share of the cost for Implementation Services as listed above. 4. All training will be provided in such quantities and with such content as the County, in consultation with the vendor, deems appropriate. The County makes no guarantees regarding a level of competence after completion of a training program. 14 of 19 Appendix C Post - Implementation Services The County will provide, either directly or through an outside contractor, the following services: Maintenance 1. Prior to April, 2003, the County will, with input from the Municipalities, choose between the following options for tabulator maintenance: a. Fixed fee: If the County enters into a fixed fee maintenance agreement with the tabulator vendor, the vendor will establish on -site maintenance at a single site in Ramsey County and will charge $125.00 per year per ACCUVOTE tabulator. The County and /or the Municipalities are responsible for transporting all the ACCUVOTE tabulators to the maintenance site. Maintenance services include all parts and labor. b. Time and Materials: If the County elects to maintain the ACCUVOTE tabulators through the vendor on a time and materials basis, maintenance costs will include shipping charges to the vendor's repair facility in McKinney, Texas and payment for parts and labor at the vendor's then current rate. The current rate is $125.00 per hour. 2. The County will maintain and support the Equipment software to ensure that it performs in accordance with the Equipment software specifications. 3. The County will maintain and support all System Equipment to ensure that it performs in accordance with the Equipment specifications. 4. Upon execution, the agreement between the County and the tabulator vendor will be incorporated into and made a part of this agreement by reference. The County will provide each of the Municipalities a copy of its maintenance agreement with the tabulator vendor. Software Support GEMS annual software support fee of $12,750.00) will be included in Post - Implementation Costs beginning at the expiration of the two (2) year warranty period in 2003. This includes: • Error Detection and Correction • Software Enhancements and Updates • Telephone Support • Firmware Upgrades Ongoing Support Services 1. Election Day Support The County will arrange to have Global Election Systems staff on -site on Election Day to provide support for tabulators, the transmission and receipt of election results, and GEMS software. The estimated cost for those services is $2,500 per election (2 staff @ $800 per day, plus expenses). 2. Ballot Printing The County will obtain printing services for the generation of optical scan ballots needed for the tabulators. The County will make the contract for the printing of optical scan ballots available to the Municipalities. The County will provide programming services for ballot printing, memory card generation, and election results. The costs of ballot generation services will be determined and allocated as provided by Minnesota Law or Secretary of State rules. 3. Testing At the request of a Municipality, the County will obtain services from the tabulator vendor for the creation of test decks and associated testing, as long as the vendor continues to offer those services. The current rate under the state contract is $100 per precinct per election. 15 of 19 4. Additional Services At the request of a municipality, the County will obtain additional services as offered by the tabulator vendor. The current rates under the state contract for Global staff support are $500 per person per day, plus portal to portal expenses or $175 per hour for custom programming services. This item includes arranging for additional refresher training or training of new employees on the use and operation of the Equipment. It also applies to services for special elections that are not held in conjunction with regularly scheduled state or local primary or general elections. The County will not be liable for the cost of any additional services unless the County and the tabulator vendor have executed an amendment to their agreement regarding scope, schedule, and cost. The requesting Municipality will be liable for all costs for additional services requested. 16 of 19 Appendix D Cost Summary and Payment Schedule Cost Summary and Payment Schedule for Election Equipment Acquisition & Ongoing Suppqrt Costs (Costs allocated based on number of machines in each city) W AL UNIT ST. PAUL (Non Airport) ARDEN BILLS BLAM (PART) FAIRMOUNDS FALCON HEIGHTS GEM LAKE LAUDERDALE LITTLE CANADA MAPLEWOOD MOUNDS VIEW NEW BRIGHTON NORTH OAKS NORTH Sr. PAUL RO6EVILLE ST. ANTHONY (PART) SHOREVIEW SPRE LAKE PK(PART) VADNAIS HEIGRTS WINE BEARLAIE(PAR )WRTE BEAR TOWN COUNTY TOTAL Q rrent Estimated % of Total # of # of # of Precincts Nbrhines Machines 119 119 61.342% 4 4 2.062% 1 0 0.000% 0 0 0.000% 2 2 1.031% 1 1 0.515% 1 1 0.515% 3 3 1.546% 16 16 8.247% 1 5 2.577% 7 7 3.608 %' 1 1 0.515% 4 4 2.062% 10 10 5.155% 1 0 0.000% 6 6 3.093% 1 0 0.000% 4 4 2.062% 6 6 3.093% 5 5 2.577% 193 1 194 1 100.000% $98 4p3761 $244,235 ($357 Due 8/15/2002 or in Estimated Net Election Estimated Share of Less: Federal of Estimated Administrative State Funding, of Tabulator Costs Acquisition Funds Already @ $5,100.40 eacb Costs Paid $606,947 $ 149,819 ($357,000 20,402 5,036 0 0 0 0 0 0 0 10 2,518 0 0 1,258 0 5,100 1,258 0 15,301 3 0 81,606 20,142 0 25,502 6,294 0 35,703 8,812 0 5,100 1,258 0 20,402 5,036 0 51,004 12,590 0 0 0 0; 30,602 7 0 0 0 0 20,402 5 0 30,602 7,554 0 25,502 6,294 0 $98 4p3761 $244,235 ($357 Due 8/15/2002 or in Five Equal Yearly Installments Commencing 8/15/2002 Net Election Estimated System Yearly Cost Equipment if paid over Acquisition 5 years + Costs 4% on Balana $399,766 $89, 2 5,438 5 0 0 0 0 12,719 2,857 1,258 283 6 1 19,077 4 101,748 22,855 31,796 7,142 44,515 9,999 6,358 1 25,438 5,714 63,594 14 0 0 38 8 0 0 25,438 5 38,156 8,571' 31,796 7,142 $871,611 Due 8/152002 Due Yearly Starting 8/15/2003 Estimated Estimated Share of Share of Post - implementation Implementation Service Service Costs Costs $44,719 $26,608 1,503 894 0 0 0 0 752 447 375 223 375 223 1,127 671 6,012 3,577 1,879 1 2,630 1,565 375 223 1,503 894 3,758 2 0 0 2 1 0 0 1,503 894 2 1,342 1,879 1,118 $72 $43,375 F ieuSe Nee nuces un next page 17 of 19 Appendix D Cost Summary and Payment Schedule Notes: 1. Number of machines —The number of machines used for allocating payments is based upon the number of precincts in each municipality with the exception of Mounds View where eve machines have been included for the single precinct contained in that city. The actual number of machines ordered may change due to redistricting in the Spring of 2002. Cities that are not in the totals include: • Blaine (Ramsey County portion has no registered voters); • St. Anthony (coordinates election services through Hennepin County); • Spring Lake Park (coordinates election services through Anoka County); & • Gem Lake (small number of registered voters, tabulator provided from backup supplies). 2. Gem Lake — While Gem Lake has not been allocated the direct cost for a tabulator, the city has been allocated proportionate shares of administrative equipment costs, Implementation Services and Post - Implementation Services as if the city had purchased a tabulator. 3. Implementation Services — Includes estimates for "portal to portal expenses" in addition to direct staff costs as anticipated to be provided by the vendor as outlined in Appendix- B. 4. Post - Implementation Services — Includes estimated costs for the software service agreement, a fixed price tabulator maintenance contract at $125 per tabulator, and Election Day support for two elections p er year. Special testing, training or special election support would be in addition to these costs. Prepared by: Ramsey County, Property Records &Revenue, Local Government (CAS) 7/30/01 18 of 19 Appendix E Preliminary Project Schedule June 2001 Initial System Equipment Delivery June 2001 Tabulator training for Municipalities and County Ju ly 2001 County to develop printing contract and secure vendor for new ballot style June 2001- ongoing Conduct election equipment demonstrations in four Municipalities and for community events July 2001 Election software training for county staff July 2001 Candidate filings for cities with primaries August 2001 Tabulator training for cities and county August 2001 Pollworker training on tabulators August 2001 Site surveys to verify phone transmission of results August 2001 Primary Election ballots available for absentee voting August 2001 Testing of election network Sept. 2001 Uniform Primary Election Day 9/11/01 Sept. 2001 Candidate flings for cities without primaries Oct. 2001 General Election ballots available for absentee voting Nov. 2001 Uniform General Election Day 11/06/01 Late Fall 2001 to Early Spring 2002 Determine additional tabulator needs Issue County Debt or otherwise provide funds for election equipment Place order for additional tabulators Spring 2002 Tabulator training for Municipalities June 2002 Site surveys to verify phone transmission of results August 2002 Tabulator training for Municipalities August 2002 Poll worker training for Municipalities Sept. 2002 State Primary Election Day 9/10/2002 Nov. 2002 State General Election Day 11/05/2002 19 of 19 r Agenda MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: November 6, 2001 RE: Personal Service License - Individual Introduction Norah Bawn Gleason is requesting an individual personal service license to be used at the Maplewood Community Center with Sister Rosalind Gefre. Background Ms. Gleason graduated from Healing Touch Therapeutic Massage School and has completed p the requirements of training in theory, method and techniques of massage to be licensed b g Y the City of Maplewood. In accordance with Maplewood ordinances, an extensive background investigation has been g conducted on the applicant. Nothing has been found that would prohibit issuin g a personal service license to Ms. Gleason. Recommendation It is recommended that above named applicant be approved for an individual p ersonal service license. Agenda Item # MEMORANDUM TO: City Manager FROM: City Clerk RE: Gambling Resolution DATE: November 6, 2001 Maplewood Athletic Association needs to renew their Lawful Gambling License with the State of Minnesota which requires a resolution from the City. Their gambling is conducted at Gulden's Roadhouse, 2999 North Highway 61. RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for the Maplewood Athletic Association to operate at Guldens Roadhouse, 2999 N. Highway 61, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. AGENDA ITEM (s AGENDA REPORT TO: City Manager FROM: Lance Lundsten, Public Works Coordinator SUBJECT: Surplus Property Disposal DATE: November 2, 2001 Introduction Action by Council Date Endorsed Modified Rejecter Each year the Public Works _vehicle and equipment • • q pment maintenance division replaces various pieces of equipme_ nt/vehicles. We have found that often the return is greater by using the state auction rather than trading n the equipment. g Background The property to be disposed of this Y ear is as follows: Unit #708 (VIN 32684) — Roscoe Asphalt Roller Model Vibromax 111 Unit #709 (VIN 9306133) — Roller Trailer Unit #718 (VIN 123051) — a trailer of unknown age Unit #719 (VIN 123052) - a trailer of unknown age Unit #983 (VIN IG8Ed 1 8J2EF 103058 —1985 Chevrolet Blazer The Blazer came to us, at no cost, from the Maplewood Police p o ice Department who acquired it from the U.S. Government sure lus. This vehicle has p become unserviceable. Recommendation Authorize disposal of VEM Units 708, 709 718 719 and • • 983 at the state auction facility. LAL jW Agenda 4 q MEMORANDUM TO: Richard Fursman, City Manager FROM: Bruce K. Anderson, Director of Pa DATE: SUBJECT: November 2, 2001 for the November Beverage Contract for the Maplewo INTRODUCTION munity Center The Maplewood Community Center receives proposals every five years for a beverage service agreement at the Community Center. The past five -year contract was awarded to Coca Cola products. Proposals were received and interviews were held with representatives from both Pep Cola and Coca p Cola during the past two months. The proposals are beneficial to the Community Center from a financial perspective. In addition to the financial benefits, city staff did an informal survey of users regarding their referred beverage choices. p g BACKGROUND The Maplewood Community Center has contracts with a number of food and beverage providers at the Maplewood Community Center. The city enters into an extended contract due to financial benefits and service benefits for major product users. The MCC currently has a five -year contract for exclusive use of beverage products. There are two major beverage providers, Pepsi Cola and Coca Cola, which provide a number of beverage 9 services ranging from carbonated soft drinks to fruit juices and bottled water. Enclosed is a copy of the two proposals from Pepsi and Coke. Based on the financial roforma � � p provided by Pepsi, as well as the beverage survey, it is our recommendation that the MCC enter into a five -year agreement with Pepsi Cola for beverage service. The Pepsi proposal offers a $10,000 signing bonus, along with a $3,500 marketing sup for each of the upcoming five years. The marketing support will be used for new signage and renovation of some- of the concession area at the MCC. In addition, we receive a 35% commission on all vending sales and additional bonuses on a sporadic basis. RECOMMENDATION Staff recommends that Pepsi Cola be awarded the beverage contract for the Maplewood Community Center - effective 11 -1 -01. Wbewontr.mcc Attachment INTEROFFICE MEMORANDUM TO: TOM EASTMAN FROM: RUSSELL SCHMID SUBJECT: PEPSI RECCOMENDATION DATE: 9/27/01 CC: BRUCE ANDERSON I have meet with Coke and Pepsi representatives on a new five -year contract. Both companies have very competitive offers and this has not been an easy process. I have surveyed two months worth of patron and member opinion. In addition compared individual product prices. Coke offered a $2,000.00 signing bonus with an extra $4,000.00 for the past two years. In addition they offered an ongoing $2,000.00 annual marketing support for each of the up- coming f ve years. We would receive a 40% commission on all vending sales. For special events 75 complimentary cases of product, $500.00 of Coca -Cola brand apparel or merchandise for giveaways, and 10 banners to promote or highlight events and activities. Pepsi offered a $10,000.00 signing bonus and $3,500.00 marketing support for each of the up- coming five years. We would receive a 35% commission on all vending sales. We would also receive a new menu board, two new portable bars, complimentary cases of pop for events, and banners to highlight those events. I have attached a copy of the numbers for patron and member survey. I have also attached the price comparison. It is my recommendation that we accept Pepsi's offer and create a new and exciting partnership. Beverage Survev We are currently in negotiations with two beverage providers. Coke and Pepsi are interested in our business and as always we value your opinion. - Please fill in the box under each item for each category that you prefer. Carbonated Soft Drink If you Like a mixture of both products please circle the overall beverage of choice below. Coke Pepsi 22 48 Coke, Diet Coke, Sprite Pepsi, Diet Pepsi, Mountain Dew Cherry Coke, Mr. Pibb Code Red, Dr. Pepper, Seven -up Mello Yello, Surge, Citra J_ 27 Pink Lemonade, Mu Root Beer F 47 Sport Drinks PowerAde All- 34 27 Energy Drink KMX Adrenaline Rush 1� 22 Juice Drink Minute Maid Dole 51 F 17 Fruit Drink Fruito is Fruit Works 48 17 Water Evian A uafina 27 30 If you Like a mixture of both products please circle the overall beverage of choice below. Coke Pepsi 22 48 12 oz. CSD Cans 20 oz. CSD Bottles 20 oz. Powerade 20 oz. All Sport 20 oz. Fruitopia 20 oz. Fruit Works 16 oz. MM Juice 16 oz. Dole Juice 20 oz. Dasani 20 oz. Aquafina KMX Adrenaline Rush 5.0 BIB Syurp 2.5 BIB Syurp 3.0 BIB Syurp 16 oz. Cups 22 oz. Cups 32 oz. Cups 32 oz. Lids Universal Lids Vending Commission Signing Bonus / Annual Marketing Coke New Price $0.30 $0.65 $0.69 $0.65 $0.76 $0.58 $28.00 $37.50 $19.15 / $24.75 $54.00 $64.00 $49.50 $37.50 $45.00 40% $6,000.00 $2,000.00 / year Pepsi $0.70 $0.70 $0.70 $0.88 $0.70 $30.00 $38.50 $20.73 / $27.63 $42.90 $48.50 $45.00 $31.00 $38.50 35% $10,000.00 $3500-00 / year Agenda a Action by Council TO: FROM: DATE: Richard Fursman, Ci Bruce K. Anderson, November 5, 2001 for SUBJECT: Woodlynn and County Date Enders tion Modif4 Rej Council Meeting -� Prairie Restoration INTRODUCTION The Maplewood City Council approved a $38,000 grant for the restoration of the Woodlynn and County Road D open space property on October 8, 2001. The Conservation Partnership Grant will be used at the Woodlynn and County Road D open space property. This 23 -acre site will be restored to native prairie grasses. BACKGROUND During the past two months, city staff has prepared and developed specifications to restore the Woodlynn and County Road D open space site based on the $38,000 grant received from the state. Requests for proposals were submitted to a number of firms and three private companies responded. The request for proposal included site preparation, herbicides, native prairie burn, seeding, mulching and maintenance for one year. Proposals were received from three firms: Prairie Restorations Inc., Applied Ecology, and Minnesota Native Landscapes. Enclosed is a breakdown of the three proposals, which range from a low bid of $1,713 per acre from Prairie Restorations Inc. to _a high of $2,040 from Minnesota Native Landscapes. The city is proposing to restore 15 acres of the site at a total cost of $25,700 based on the low bid of $1,713 per acre. This project will not begin until the spring of 2002 and the bid paces will be honored at that time. RECOMMENDATION Staff recommends that Prairie Restorations Inc. be awarded the contract for site preparation, seeding, mulching and maintenance in the amount of $1,713 per acre with the monies to be allocated from the city's Conservation Partnership Grant. kdloswoWln.mem Enclosure Pyl Maplewood Preserve Prairie Restoration Project — Farm Site o / Bid Com parisons Prairie Restorations, Inc. Applied Ecology MN Native PP gY Landscapes Additional Costs Maintenance Yr 1 Mowing 1 Mowing 2 Bonn rauu Andy 5udbrock Paul Jackson Site Prep $4300 $11 $9600 3 herbicides (not broken out) $9000 $7500 1 burn $1500 $4500 $2250 $2100 $3575 $7800 Seeding $14 $12 $11,513 seed —grass $2589 $2625 (71bs/ac) , seed —flower $6236 $7200 (2 lbs /ac) seeding (1 pass) $5250 $1688 (1 ass) Mulch $3750 Slopes included in $1625 5 acres seedin zol TOTAL $22,125 $23,250 (limited mulch) $22 Additional Costs Maintenance Yr 1 Mowing 1 Mowing 2 $1150 $575 ea $575 ea $3000 $1500 ea $1500 ? $3600 $1 800 ea $1800 Addl lb /ac forb $3000 $2400 Addl ass w/ seeder ? 9 Initial mowing $575 $1500 $4500 $1800 TOTAL J $3575 $7800 GRAND TOTAL $25 $27,750 (no x -tra seed) J $30,598 Cost per acre V$1,713,) $1850 1($25,040 AGENDA NO. 0.-� AGENDA REPORT Action by Council Date TO: City Manager Endorsed Modified FROM: Finance Director and Community Development Director RE: INCREASE IN COMMUNITY DEVELOPMENT DEPARTMENT SERVICE CHARGES DATE: October 29, 2001 INTRODUCTION It is proposed that the Community Development Department service charges be increased by 2.1 % effective January 1, 2002. BACKGROUND It has been past practice to raise service charges annually to keep up with inflation. In 1993 a User Fee Study was completed for the Community Development Department to insure that service charges finance an appropriate portion of the service costs. The User Fee Study report contained recommendations on 50 individual license /permit fees and service charges for the Community Development Department. For each item, it had information on the unit volume, current fee, costs to provide the service, recommended fee, phase -in schedule covering five years for the recommended fee, estimated increased revenue from the recommended fee and subsidy amount after the recommended fee is phased in. On 5-24-93, the Council approved the recommended fees for 1993. There have been annual increases in the service charges since then. This year the Community Development Department will require certain development projects to provide notification signs at the site. It is estimated that it will cost city staff $100 to create and install these signs. Therefore, this is listed as a new item under miscellaneous service charges on the attached Exhibit A. At this time, it would be appropriate to increase all Community Development Department fees by 2.1 % to keep up with inflation. RECOMMENDATION It is recommended that the Council (1) approve revisions in Community Development Department license /permit fees and services charges listed in Exhibit A effective January 1, 2002 and (2) approve first reading of an ordinance (Exhibit B) to increase the planning fees. PARNANCEMORMAGNMERFEE CD.DOC October 29. 2001 Exhibit A Page 1 of 3 COMMUNITY DEVELOPMENT DEPARTMENT Service Charges Estimated Fee Annual 2000 2001 2002 Volume Fee Fee Fee PLANNING FEES (Set by Ordinance) Zone Change 1 725 740 756 Conditional Use Permit: R1 and R2 1 216 221 226 Other 11 770 786 803 Conditional Use Permit Revision: R1 and R2 1 43 44 45 Other 2 155 158 161 Variances: R1 and R2 7 142 145 148 Other 5 792 809 826 Vacations: R1 and R2 10 136 139 142 Other 2 530 541 552 Lot Divisions (Fee per lot created): R1 and R2 11 75 77 79 Other 1 282 288 294 Home Occupations: Initial 2 158 158 158 Renewal 5 52 52 52 Sign Erection Permit 100 23 23 23 Billboard Erection Permit 1 85 87 89 Comprehensive Plan Amendment 3 1 1 1 Code Amendment 1 792 809 826 Planned Unit Development 1 1 1,192 1 * Plus a surcharge for each affected property to pay for the County's filing fee for resolutions P: \Finance \Excel \Misc \FEES_CD.XLS 10/29/2001 Exhibit A Page 2 of 3 COMMUNITY DEVELOPMENT DEPARTMENT Service Charges Fee Estimated Annual Volume 2000 Fee 2001 Fee 2002 Fee Preliminary Plat 7 1 1 1 Preliminary Plat Revision or Time Extension 9 206 210 214 Final Plat 5 355 362 370 Time Extensions /Renewals 9 129 132 135 Billboard License 1 1 332 339 346 LICENSES DUE JANUARY 1st Contractors License 600 105 107 109 Motels 1 - 15 Units 16 - 35 Units 36 - 100 Units Over 100 Units 1 2 1 2 100 136 251 288 102 139 256 294 104 142 261 300 Special Food Handling Establishment 35 83 85 87 MISCELLANEOUS SERVICE CHARGES Woodlot Alteration Permit 1 14 14 14 Building Relocation 5 757 773 789 Moving Permit 3 49 50 51 Community Design Review Board: R1 & R2 Other 2 16 174 637 178 650 182 664 Demolition Permit 1 58 59 60 Mobile Home Permit 1 37 38 39 On -Site Sewage Systems 6 62 63 64 Truth -In- Housing Filing Fee 100 28 29 30 Truth -In- Housing Evaluators License 29 97 99 101 Zoning Compliance Letter 23 23 23 Project Notification Sign 12 0 0 100 P: 1Finance\Excel \Misc \FEES_CD.XLS 10/29/2001 Exhibit A Page 3 of 3 COMMUNITY DEVELOPMENT DEPARTMENT Service Charges Fee Estimated Annual Volume 2000 Fee 2001 Fee 2002 Fee PUBLICATIONS (Includes Sales Tax): Zoning Code 6 6 6 Platting Code 3 3 3 Sign Code 3 3 3 Comprehensive Plan 15 15 15 Zoning Map 11 11 11 City Map 3 3 3 Section Map 3 3 3 Planning Commission or Community Design Review Board: Minutes -Per Year Agenda Packet -Per Year Property Owner List 15 105 61 15 107 62 15 109 63 PAFinance \Excel \Misc \FEES CD.XLS 10/29/2001 Exhibit B ORDINANCE NO. PLANNING FEES Section 1.Section 36 -26 of the Zoning Code of the City of Maplewood is hereby amended as follows: Section 36 -26. Fees. The following nonrefundable application fees shall be required: Zone Change $756 Conditional Use Permit: R1 & R2 226 Other 803 Conditional Use Permit Revision: R1 and R2 45 Other 161 Variances: R1 and R2 148 Other 826 Vacations: R1 and R2 142 Other 552 Lot Divisions (Fee per lot created): R1 and R2 79 Other 294 Home Occupation Permit (initial permit) 161 (annual renewal) 53 Comprehensive Plan Amendment 1 Code Amendment 826 Planned Unit Development 1 Preliminary Plat 1,360 Preliminary Plat Revision or Time Extension 214 Final Plat 370 Time Extensions /Renewals 135 Section 2. Section 36 - 258 of the sign code is amended as follows: Section 36 - 258. Fees. (1) A sign erection permit fee(except for billboards)shall be $23. (2) The fee for erection of billboards shall be $89. (3) The annual license fee for billboards shall be $346. Section 3. This ordinance shall take effect on January 1, 2002. Passed by the Maplewood City Council on , 2000. Attest: Clerk Mayor Ayes- - Nayes-- AGENDA NO. �� AGENDA REPORT TO: City Manager FROM: RE: DATE: Finance Director Action by Council Date Endorsed Modified R ejecte d li. INCREASE IN CITY CLERK DEPARTMENT SERVICE CHARGES October 10, 2001 INTRODUCTION It is proposed that the City Clerk Department service charges be increased by 2.1 % effective January 1, 2002. BACKGROUND It has been past practice to raise service charges annually to key up with inflation. In 1993 a User Fee Study was completed for the City Clerk Department to insure that service charges finance an appropriate portion of the service costs. The User Fee Study report contained recommendations on 46 individual license /permit fees and service charges for the City Clerk Department. For each item, it had information on the unit volume, current fee, costs to provide the service, recommended fee, phase -in schedule covering three years for the recommended fee, estimated increased revenue from the recommended fee and subsidy amount after the recommended fee is phased in. On 12 -13 -93 the Council approved the recommended fees in the User Fee Study for 1994. There have been annual increases in the service charges since then. It would be appropriate to increase all City Clerk Department fees by 2.1 % to keep up with inflation. RECOMMENDATION It is recommended that the Council approve revisions in City Clerk Department services charges listed in Exhibit A effective January 1, 2002. PARNANCEMORMAGNIUSERFEE CC.DOC October 10. 2001 Exhibit A Page 1 of 3 CITY CLERK DEPARTMENT Service Charges Fee Estimated Annual Volume 2000 Fee 2001 Fee 2002 Fee Alarm Installation Permit 20 $45 $46 $47 Alarm System License 165 45 46 47 Amusement Park License 1 313 320 327 Auctioneer License 1 87 gg 91 Bench Permit 1st Bench Additional Benches 1 18 56 33 57 34 58 35 Block Party License 1 0 0 0 Carnival License 3 308 314 321 Cat License 100 18 18 18 Catering Food Vehicle License 1st Vehicle Each Additional Vehicle Fleet 2 1 1 105 71 280 107 72 286 109 74 292 Christmas Tree Sales License 8 186 190 194 Cigarette and Tobacco License 65 79 81 83 Coin Op. Amusement Device Base Fee Per Device 38 447 184 46 188 47 192 48 Dog Kennels -New License 1 69 70 71 Dog Kennels - Renewal License 2 35 36 37 Dog License 700 18 18 18 ' Food Establishment License 126 543 554 566 Golf Course License 4 265 271 277 Itinerant Food Establishment License 12 62 63 64 * If license is purchased by a senior citizen the fee is $15. P: \Finance \Excel \Misc \FEES_CC.XLS 10/11/2001 Exhibit A Page 2 of 3 CITY CLERK DEPARTMENT Service Charges P: \Finance \Excel \Misc \FEES_CC.XLS 10/11/2001 Estimated Fee Annual 2000 2001 2002 Volume Fee Fee Fee Liquor License Investigation Fee 5 830 847 865 3.2 Beer Off -sale License 30 50 51 52 3.2 Beer On -sale License 4 191 195 199 Motor Vehicle Repair License 49 129 132 135 Nonperishable Food Vehicle License 1 st Vehicle 2 62 63 64 Each Additional Vehicle 1 36 37 38 Fleet 1 143 146 149 Pawn Shop 1 8 8,584 8,760 Pending Assessment Search 170 38 39 40 Personal Service Business Premise License - New 1 584 596 609 Personal Service Business Premise License - Renewal 3 208 212 216 Personal Service Worker - Investigation Fe e 1 109 111 113 Personal Service Worker - License 13 179 183 187 Potentially Haz. Food Vehicle Licensing 1 st Vehicle 3 147 150 153 Each Additional Vehicle 1 71 72 74 Fleet 1 419 428 437 Second Hand Dealer License 4 296 302 308 Service Station License 1st Pump 17 148 151 154 Each Additional Pump 101 14 14 14 Sewer Connection Permit 145 76 78 80 P: \Finance \Excel \Misc \FEES_CC.XLS 10/11/2001 Exhibit A Page 3 of 3 CITY CLERK DEPARTMENT Service Charges Estimated Fee Annual 2000 2001 2002 Volume Fee Fee Fee Solicitor License Base Charge 2 139 142 145 Each Solicitor 2 48 49 50 Swimming Pool License - Commercial Indoor 10 95 97 gg Outdoor 22 95 97 gg Combined 2 129 132 135 Tavern License 1 47 48 49 Taxicab License 66 67 68 Base Charge 1 49 50 51 Each Driver 1 23 23 23 Temporary Food and Beer License 31 43 44 45 Theater License - Indoor 14 188 192 196 Theater License - Outdoor 0 459 469 479 Trailer Rental License 1st Five Trailers 3 36 37 38 Each Additional License 13 13 13 Used Car Dealer License 11 267 273 279 P: \Finance \Excel\Misc \FEES_CC.XLS 10/11/2001 AGENDA NO. AGENDA REPORT Ac by Council ' Date E Modified TO: City Manager � r FROM: Finance Director o� RE: INCREASE IN MISCELLANEOUS SERVICE CHARGES DATE: October 11, 2001 INTRODUCTION It is proposed that the attached miscellaneous service charges be increased by 2.1 % effective January 1, 2002. BACKGROUND It has been past practice to raise service charges annually to keep up with inflation. Attached is a listing of present and proposed fees. The proposed fees represent a 2.1 %increase as anticipated in the 2002 Proposed Budget. Most fees are rounded off to the nearest $1 except for fees in excess of $1,000 which are rounded off to the nearest $10. Excluded from this report are Community Development Department and City Clerk Department service charges as these fees are covered in separate reports. RECOMMENDATION It is recommended that the Council increase the attached miscellaneous service charges by 2.1 % effective January 1, 2002 to keep up with inflation. hu Attachment P:\FINANCE\WORD\AGN\MISC GENERAL SERVICE CHARGES Fee 2000 2001 2002 Fee Fee Fee Dog /Cat Impound Fee $31 $32 $33 False Alarm Charge* 25 -100 25 -100 25 -100 Liquor License - Temporary On -Sale - Per Day 164 167 171 Occupancy Permit 13 13 13 Police Accident Report Copies 11 5 5 Fire Report Copies 11 5 5 Tax - Exempt Mortgage Revenue Financing - Commercial: Amount Paid with Application (non- refundable) 2 3 3 Base Charge ( % of bond issue) 1% 1% 1% Maximum (in addition to application fee) * ** 28 28,600 28,600 Tax - Exempt Mortgage Revenue Financing - Residential (multiple - family dwellings): Amount Paid with Application (non - refundable) 2 3 3 Base Charge (% of bond issue) 1% 1% 1% Maximum (in addition to application fee) * ** 28,600 28,600 28 Tax Increment Financing: Application Fee (non - refundable) 5 6 6 Temporary Gambling Permit - Per Day ** 50 50 50 * Set by ordinance adopted 8 -28 -95 ** Set by ordinance adopted 9 -10 -90 * ** Set by Council on 9 -23 -96 P:\Finance\Excel\Misc\FEE—MISC.XLS 10/11/2001 AGENDA NO. � Action by Council Date Endorsed AGENDA REPORT Modified Rejected ' J TO: City Manager FROM: Finance Director ��— RE: FINANCIAL TRANSFER FOR UNASSESSED WATER IMPROVEMENTS DATE: October 23, 2001 A $33,460 transfer is made annually from the Water Availability Charge Fund -St. Paul Water District to the Debt Service Fund for the 1993 Improvement Refunding Bonds to amortize the cost of unassessed water improvements over the term of the bonds that were issued to finance the improvements. When the tax levy for 2000 was adopted, a reduction was made in the debt service tax levy for the anticipated transfer scheduled for 2000. Therefore, it is recommended that the City Council authorize a $33,460 transfer from the Water Availability Charge Fund -St. Paul Water District to the Debt Service Fund for the 1993 Improvement Refunding Bonds. C \agn \unassessedwater.doc Agenda# MEMORANDUM , ctio try_ Caun TO: City Manager° FROM: Ken Roberts, Associate Planner SUBJECT: Conditional Use Permit Review - Kline Volvo Modified LOCATION: 3040 Highway 61 North • DATE: October 23 2001 -w1 INTRODUCTION The conditional use permit (CUP) for Kline Volvo at 3040 Highway 61 North is due for review. This CUP allowed Kline Auto World to build and operate a motor vehicle sales and maintenance facility in this location. Refer to the maps on pages 2 -5. BACKGROUND On October 11, 1999, the city council approved the following for this project: 1. A 75 -foot wetland buffer variance. City code required a 100- foot -wide wetland buffer along the east edge of this site. The wetland buffer is to protect the adjacent wetland to the sides and rear of the site. The applicant proposed a 25 -foot -wide buffer. 2. A conditional use permit (CUP) for a maintenance garage. The city code requires a CUP for service and maintenance of cars. 3. The architectural, site and landscape plans. (See the council minutes starting on page six.) On November 27, 2000, the city council reviewed this CUP and agreed to review it again in one year. DISCUSSION The contractor and owner have finished the building and site improvements. Staff has not had any complaints about this business. The city council should only review this permit if the owner proposes a change or if a problem develops. RECOMMENDATION Review the conditional use permit (CUP) for Kline Volvo at 3040 Highway 61 North again only if the owner proposes a major change or if a problem develops. p: sec3lvolvo. rev Attachments: 1. Location Map 2. Property Line /Zoning Map 3. Site Plan 4. Building Elevations 5. City Council Minutes dated October 11 , 1999 Attachment 1 Q 0 z Gervals wLake qR 30 OR Wssr LE DR N OR' � VADNAIS HEIGHTS Q couNrr Ro. Q5 4. d 2 J .3. BEAM AVE� COF r 7hj LOCATION MAP 2 4 N p"'M vwlc�- mum coia" caw KOFILYAl1 Attachment 2 10 00 too �• s IM #4 •% t. Ica 1322 .� �� tM 1320 fu �• 4.30ac• t p (13) 3110 • �`s� PARKLE AUTO SALES y 90 Cz 0, P� % : G4p 3 00 de l o _ _R. tow ,S_. ♦_ Tow a R 322 7 1 � i 14 y� j 1... 7 .9 2. &C. •:: • v .g - ` -- t V= 4 • :. :.: •.:::::': S� q I • .�► V-0 s NO s it G ; A O 0 . f 11 If E N o JvJV • ,. V , ." � PROPERTY LINE /ZONING MAP 3 t 1 - 702.4Z 5 F Oe) t Till Attachment 3 ,n&AM COW= t—Ner /used '\ IrTI� SIDS t)r , I � CM asv :A ►-% \ 01110C11111" 20144C OM1p1 , , 1t I LS S •\ rA mom a YR, AND r r r"`� �! C Aso : � �r \ Pa arTV 00wna.� .ons / I •� W L out r/ Lori 3� °sAl a s �AL CA, t mars AM Pnooert / TAILC avert \ :c on ii/AT • \ \ /�� / / �• 7 St AN TAM aM � , J RV St LLS ' \ / Ut 011. f /At n a ,r , t— New /us:o 1 �•� w CAA DISP!AV- P M-4 R7� 1 _ ' � t. 1 artal� � ' ' ' SI s /s / ►.w.a _f OW PARK L ,"' �I1RACla a J S A E O C u' t3r-4f pa A _. Mft b w NORTH /";\ PLAN AI � V r � 1 - - - -� T/5 5M owl NDR1N � K TRAFFIC PLAN 1111 1 • w 4p SITE PLAN 4 t Attachment 4 METAL OAP itASHING PAWT - TO MATCH STUCCO CGLGR F At r � - - ELM Tr/ STou 1.5 nNISH FROM STO a EOLNVALENT COLOR . FRENCH VANILLA FROM STO OR COMMENT W - WLITFACE STONE BASE WTTER STONE COMPANT OR COMMENT r 1NISM� E D &q - METAL CAP rLA9*4 PAINT T MAr BIAM LErTEREO 90NAGE BY oTINER OL.vO o o Volvo of Maplewood o � 0 1 OR O ARR BRONZE ANOGIND ALUMNUM STW.MoNr M/ r TEMKREO INSULATING GLASS WEST ELEVATION NORTH ELEVATION A] SCALE: I/11 QSOUTH ELEVATION A] SCALE: 11W ■ . I' -o' T EAST ELEVATION A] SCALE I e • I' -o' BUILDING ELEVATIONS 5 ATTACHMENT 5 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, October 11, 1999 Council Chambers, Municipal Building Meeting No. 99 -23 H. PUBLIC HEARINGS: 1. 7:00 P.M. Kline Volvo Automotive Dealership (Highway 61) - Wetland Buffer Variance - Conditional Use Permit - Design Review a. Mayor Rossbach convened the meeting for a public hearing. b. Manager McGuire introduced the staff report. c. Community Development Director Coleman presented the specifics of the report. d. Mayor Rossbach opened the public hearing, callin for proponents of opponents. The following persons were heard: Rick Kline, Kline Auto World Jack Grotkin, R.J. Ryan Constr Inc. Jeff Stearns, Kline Auto World e. Mayor Rossbach closed the public hearing. Councilmember Carlson moved /introduced the following Resolution. approving a 75 - foot wetlalid buffer variance for the proposed Volvo dealership North of 3000 N. Hicl�y 61 and moved its adoption: 99 -10 -94 VARIANCE RESOLUTION WHEREAS, Rick Kline, of Kline Alito World, applied for a variance from the zo»iilg ordinatice. WHEREAS, this variance applies to property north of 3000 N. Highway 61. The legal description is: Tract C, Registered Laild Survey No. 525 WHEREAS, Section 36- 196(11)(3) of the wetlaild protection orditlailce requires a 100- foot -wide wetland buffer. WHEREAS, the applicant is proposiilg a 25- foot -wide wetlaild buffer. WHEREAS, this requires a variance of 75 feet. WHEREAS, the history of this variailce is as follows: 10 -11 -99 m Ce 1. On September 20, 1999, the planning commission recommended that the city council deny this variance. 2. The city council held a public hearing on October 11, 1999. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing an opportunity to speak and present written statements. Tile cOL11lc1l also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described variance for the following reasons: 1. Strict enforcement of the code would cause undue hardship because of circumstances Unique to the property and not created by the property owner. The 100 - foot -wide wetland buffer requirement would make development of this site difficult. Tile difficulty was created by the new ordinance. 2. The variance would be in keeping with the spirit and intent of the ordinance, since the applicant would improve the quality of the wetland buffer substantially over its present state. 3. The city council previously approved a 75 foot variance for the abutting LeXIIS of Maplewood dealership. Approval is subject to the applicant doing the following: 1. Submitting a grading and turf - restoration plan subject to the requirements of the city staff and the Ramsey - Washington Metro Watershed District for the wetland buffer. 2. Dedicating a wetland- buffer easement. This easement steall describe the boundary of the buffer and prohibit any building, mowing, cutting, filling or dumping within the buffer. The applicant shall record the deed for this easement before the city will issue a building permit. 3. Installing signs at the edge of the wetland- protection buffer which prohibit any building, mowing, cutting, filling Or dumping within the buffer. Seconded by Councilmember Koppen Ayes - all Councilmember Carlson moved to adopt the following resolution approving a conditional use permit for a maintenance garage at the proposed Volvo dealership north of 3000 N Higley, 61. 99 -10 -95 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Rick Kline, of Kline Auto World, applied for a conditional use permit for a motor vehicle maintenance garage as part of a new Volvo automobile dealership; WHEREAS, this permit applies to property north of 3000 N. Highway 61. The legal description is: Tract C, Registered Land Survey No. 525 WHEREAS, the history of this conditional use permit is as follows: 10 -11 -99 7 7 1. On September 20, 1999, the planning commission recommended that the city council deny this permit. 2. On October 11, 1999 the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit based on the building and site plans. The city approves this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process. materials. equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would .not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant shall not load or unload vehicles on public right -of -way. 10 -11 -99 8 5. Cars shall only be allowed to be parked on designated paved surfaces. 6. This permit terminates the conditional use permits for the owner to owner used car sales and back yard shed sales operations on this property. If the proposed automobile dealership is not built on this site, these two permits shall continue, subject to their original conditions of approval. Seconded by Councilnlember Koppen Ayes - all Councill Carlson Moved to approve the civil drawings date - stamped August 27. 1999 and the site, landscapill_ and buildings elevations date - stamped September 28. 1999 for the proposed Kline Volvo autonlobile_dealership north of 3000 N. HiQliwv 61, based oll the findings required by the code. Approval is subject to the follo�ville conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building.permit, the applicant shall: a. Dedicate and record a 25- foot -wide wetland - buffer easement. This easement shall describe the boundary of th e buffer and prohibit any building, 1110w111g, CLIttillg, filling or dumping witllin the buffer. b. Sabin it a revised landscape plan for the restoration of the 25- foot -wide wetland- protection buffer, subject to staff and watershed district approval. Tilis plan must also show sod in all areas other than ill the wetland buffer. The right -of -way shall also be sodded unless MnDOT requires something different. Tile right -of -way shall have all ill - ground lawn irrigation system unless prohibited by M n DOT. C. Revise the site plan foe• staff approval showing the following revisions: (1) A right - tUrn -lane into the site, subject to MnDOT's approval. (2) A trash enclosure that matches the building in material. This enclosure shall not be place in required parking spaces. it must have a 100 percent opaque closeable ;gate. If the trash dulllpstel• is kept inside the building. all outdoor enclosure is not required. d. Have the site and wetland buffer staked with survey irons and visible lathe for clear setback identification dur•iilg Const 3. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Install a reflectorized stop sigh at tile exit and a Ilandicap- parking sigh for each handicap parking space. C. Construct a trash dulllpstel• enclosure to illeet code requirements. d. Install ail ill - ground lawn irrigation system for the parking lot islands and the sodded areas between th e highway and tile pa rking lot. L aNvil irrigation ill the right -of -way allay be waived if MnDOT will not allow it. It is also waived in the wetland buffer area. e. Post sighs identifying the Customer and employee parking spaces. 10 - 11 - 99 0 E f. Install signs at the edge of the wetland- protection buffer which prohibit any building, mowing, Cutting, filling or dumping within the buffer. 4. If any required work is not done, the city may allow temporary occupancy if a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or ail irrevocable letter of credit for the required work. Tile amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June l if the building is occupied in the fall or winter or within six weeks if.the building is occupied in the spring or summer. 5. This approval does not include tile sigils. Signage will be reviewed by staff tlll tile sign permit process. 6. All work shall follow the approved plaits. Tile director of community development may approve minor changes. 7. Tile window illlillioils shall be clear, anodized alUilllnuill. Seconded by COUnCilmember Koppen Ayes_- all 10 -11 -99 10 10 Agenda# MEMORANDUM TO: City Acts .0111161 tY FROM: Shann Finwall, Associate Planner SUBJECT: Conditional Use Permit Review Derr' -- APPLICANT: St. Paul Business Center East E - LOCATION: 1983, 1997, 2025 Sloan Place DATE: October 26, 2001 RejecLed INTRODUCTION The conditional use permit (CUP) for St. Paul Business Center East is due for review. The CUP allowed for an 85,000- square -foot commercial office and warehouse planned unit development. BACKGROUND June 11, 1984: The city council approved the CUP for the planned unit development. July 8, 1985: The city council approved a one -year time extension of the CUP. August 25,1986; August 12,1991; September 23,1996: The city council approved five -year CUP renewals. DISCUSSION The community design review board approved the St. Paul Business Center East building elevations and landscape plan with several conditions (see attached minutes). After inspection of the site, it was found that the following three conditions need addressing: 1. There shall not be any roof - mounted air conditioning units. Since the original construction of the development, several roof - mounted air conditioning units have been installed. 2. A 6 -foot tall and 80 percent opaque screen (combination of 50% fence and 50% evergreens) along McMenemy Street and Skillman Avenue. Three sections of the fence have missing boards and are in need of repair. 3. All required plant materials that die shall be replaced by the owner. Six Colorado blue spruce are missing from the site. Don Bachmeier of Bachmeier Corporation, commercial property managers for the St. Paul Business Center East, stated that he was not aware of the condition that prohibited air conditioning units on the roof. Several air conditioning units have been installed on the roof and therefore it would be quite costly and difficult to remove them in order to comply with the above - mentioned condition. Mr. Bachmeier has agreed, however, to screen all roof - mounted air conditioning units within one year. Mr. Bachmeier states that the fence and trees are constantly being vandalized. The center repairs the fence at least once monthly due to spray - painted graffiti and knocked Out boards. Also, several evergreen trees have been cut down during the Christmas season. Mr. Bachmeier has agreed to repair the three damaged sections of fence within the month and replace the missing six Colorado blue spruce trees by next spring. RECOMMENDATION The property managers have agreed to comply with all outstanding conditions, including screening of the roof - mounted air conditioning units, fence repair, and replacement of six evergreen trees. Therefore, staff recommends that the CUP for the St. Paul Business Center East be reviewed again in one year to ensure compliance of these corrections. P :sec 181st paul business center east Attachments 1. Location Map 2. Property Line /zoning Map 3. Site Plan 4. Landscape Plan 5. Community Design Review Board Minutes (July 10, 1984) 36 - 58 DA co t �;�VtKtfiiG° 4URIE RD Lu 4 or H �`ol y z z LAURIE CO. RD' "8" = N }' ........... .... ° J � a s m y ° � co Y cr. 25 RD BURS BURKE" AV' Mgp�ler C (3E AV p 1` ELDRIDOE A p Ph • `' - - -rt - Oeht /ine � •. : BELMONT a ST . PAUL BUSINESS -iii• A '�' SKILLMAN A✓ CENTER WEST L :� — - - -- -- - -- +f +i .`F;;•• ST . PAUL BUSINESS W KEN OD a. r♦ . . �r l�r _ENTER EAST .. � � A MT. V � . rr. RNON DOWNS m l' .., _ z /awry � AV ' 26 L6 ," � � EdW W N ROSELAVIf pk 26 a "� a W Pk 13 BELLWOO AV y BELLW OOD AV BELL 000 AV N SUMMER _A rr ° o FENTON AV o o a o °° 1. R EPA W E z RI PLEY N o W b� 0 E-- W �pT o T y J o� Z AV : >- N � z -- ��(• Y W 5 J RIPLE Y AV RECR:EAr Y Cn Cj cc LOCATION MAP 2 Attachment 1 SA /N T Q N 'S . 0) (2.0. 70 cL.c _) 5' (1 q ) ST. PAUL BUSINESS CENTER WEST — � t • i i • J i . • 1.. + Y .•• 1 . i � * :lY�r. i i • • j • 1 . . s• ♦ +• ♦ ... . . T 1992 .......:::: :.. ... ♦.. .1•a�r. ••. •a: •.;i :ka ilkra: 1 ( 5 0) (5 r) ( 5 2) (5 j) (54) ` ! ► :: • i •:•:• i w • i iiri•• Jiyrw•ll �, �., .•♦ .• �. 1 a� • i • . • i Y�l : r i a Y•: i t J i } G�: . •• • 1 v�yy r'i • r • } i • i L •� i • a r...R .- •• ..• • ...•r. Y. . .i / � Q� • .Y .... . .. .. a-r. C t )• J. ♦y... •a r. a . rf .. 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Z a i • �• �a • •��i a • • •�i • •i ir w 4 a. :t.i •: a � � .v «a . a r ra 1a1 • . .. • a :i Q ♦..r.• • Y� a' R .• i. • as � r a� + r:�i r ► i i • � a �•.� �a + :r • • a a ' i.•i�a'w. k�r a► .it•.�:a• ii :.i is •r`: t... .sa ♦ t J'a �'a i « • i • G a :: r�'.S�r': :: a a s , s'i 3 0' _ D NCR .3s0.*. !- -0 o (4) o ,bj r 0 .5) U - N (9) �'• - Z70 08 L OFFICE BUILDING: 4 18p m 11 Le,0 1 Q o ENTRE COMPUTER 4. 9 234,8 I 33 �7 ti PROPERTY LINE /ZONING MAP 3 Attachment 2 4 N }. 1 r ............. ............ .... ..... ...... ;...:.. ... .. ..:..:.... :: •• .vim:: '•: -::'. .Y.:v :v: }: �•iv: n.... . .. fi........ .... ..... ?........ ..v .n..... .... .. ... .. .. ....... ......... :.: .x ..r. .. ....... .. r.n ... ........ ......... .,...... .. .. ........ }.. r ..... ..l \. v; }:: } {;.� } :i.rrr• } { ":`v' { 'iti: bY::+4 +...•ri ^ti• ....... y........... :. ............. .... ......... ... .:.. :.: :.................. . •: �.:::T::.. ..::::: ..; .... :_.jar {:y SAG': .,r. .... r...... .,........ r ... .. .. ............:.......... .:.... - .... ... n .... r Ux ............::. . {. .. .. _..:.Y.::•:. �.v :- :•.V ?: :..y. - . -: •. ........,. .: � ,... :.: :... rY.....Y. ...... ........,.,Y....,, . _ ...................... ::::rrt ::. .;• :.; } } ",:.:.... 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Lu r f bldg. 1 bldg. 2 28800 28800 }• y i { ••� 1 I I I � I I I r � fi .........: '� '.. r } i ..... ...:.:.. .......: vr.. .... r .. ..... ..................... ....... ...: ....... ::. �: ii i. :'. : : {:S'iiiti jvi :`... .:l.....: ... :.. X .. ... ... -...'.:..: ::::nrv. :. ?..v• {:.n::::.rr :•n.. ; . n . : + : .: :...:.. ...:� � ..:::..: .:::: .:'::: i,: •i "� `: :: i'`v:Ki ::�: opert -11 ne . : ..:::.::::..::...... :::. STPAUL BUSIN CENTER EAST SITE PLAN a Attachment 3 4 N F FEUC �♦ t s S S s SOD BLOC. f2 v BLDG. •� "ca. ire t 193 . En TEcf�iY »•, bvp 1 - �b t'fGNtKY S vlbultmurl 2 . S 1 Ap TylvI cat. �1 KEY LANDSCAPE PLAN LJ N 5 Attachment 4 ` A - Marshall Ash 2.5 • ,, L - American Linden 2.6 ' ' S - Colorado Spruce �• T Tschny Arborvitae 66 ;J i : _ V. Nannyberry Viburnum north S• ' scale 1 =So' . W - Niobe Weeping Willow 2.6' T ri Tr -sat) t - 0 4 LANDSCAPE PLAN LJ N 5 Attachment 4 t s MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1380 FROST AVENUE, MAPLEWOOD, MINNESOTA TUESDAY, JULY. 10, 1984, 7:30 P. M. I. CALL TO ORDER Chairman Axdahl called the meeting to order at 7 g p.m. II. ROLL CALL Donald Moe Present Tom Deans Present Dean Hedlund -Resigned Bob Peterson Present Tod Rovie Present George Rossbach Present III. APPROVAL OF MINUTES A. June 28, 1984 Board Member Deans moved approval of the minutes of June 28, 1984 Board Member Peterson seconded Ayes- -all IV. APPROVAL OF AGENDA Secretary Ekstrand indicated that.Gulden's would like to be added to the agenda for building and s i t e review for reconstruction of the restaurant, Board Member Rossbach moved ap of the agenda PP g as amended. Board Member Deans seconded Ayes--all V. UNFINISHED BUSINESS A. St. Paul Business Center East Don Bachmeier was present at the meeting. He requested reviewing he p g p � ect " with the Board. They did get approval from the planning commission and city 'council on the use of the p � P P y T did d r ecei ve A nput from the neighbors. The restrictions established by the council is included in the report t p o the board. There w i l l be not rooftop heating, or ventilation eq uipment. There will be screening of the site that border residential areas. He would be 1 g ad to answer any questions the board may have. He agrees with the conditions outlined by staff, however, they would rather have the exposure from the - freeway and add more planti throughout the property, 6 Attachment 5 The board asked if the applicant would comply with the conditions outlined by the council, Mr. Bachmeier indicated they would meet them. He explained to the board what type of businesses the tenants would have. They have a clause in their lease which indicates there will be no. noise, odor or conduct which i w l 7 disturb turb the neighbors. The board asked where the heating and cooling units will be P 1 aced. Mr. Bachmeier said they intend to install them in the back of the b u i l d i n g , they would be mounted off the ground. He does not believe the rear P orti on of the building will be visible. The screen fence will be installed to screen it, They a l s o intend on . changing the block style from what is shown on their plan. He also showed-the board a sketch of the fence. The y use treated lumber and it has worked well. They have consulted neighbors where the fence has been installed, and it is acceptable. - The y would stain it if requested, however, the treated lumber does stand up well to the weather. The board the Secretary Ekstrand reviewed the parking plan. Mr. Bachmeier said they would comply with the parking code and the guides established. They w i l l be able to get sufficient parkin spaces. Although h - g P g the plan for 1 andscapi shows fleece flowers on the slope, ; . he would P refer to install sod. Also he indicated that upon request, he will add another three feet to the screening fence adjacent to building #3 The board felt that anything higher than a six foot fence would be too high, Chairman Moe asked if there was anyone else present who wished to comment on the proposal. Mike Roth, 2047 Sloan, one of the property owners who w i l l be affected by what he can see of the project. He he is 11 feet above street g rade the 6 foot fence will not screen anything for him.. They felt a landscaped screen which is planted close, would look better. The board indicated that a dense planting is sometimes hard to maintain. It has a tendency-to collect debris and also it is difficult to cut the g rass around and under. They further reviewed the landscaping plan for Mr. Roth. Gene Monna, 357 Skillman Avenue, said he was not able to appear at the council meeting and said he does not know what the amendments or changes were made. The board explained that the fence would be a dia final board fence 6 feet t in height. Mr. Bachmeier indicated he thought of putting ivy on the fence. This would add a dimension of green to the fence. If the people would refer pines P P or similar vegetation, he would agree to that. 7 3 Mr. Bachmei er said he would be willing to work with the neighbors i ghbors and ci staff with reference to the landscaping ad jacent to the building. ui ldi n . g Board Member Deans moved the board reco d aj2proval of bui ldi l ev ati ons and 1 an sca e pla siness Center East sub 'ect to the following con al tions: _ 1. The dock side of building #3 shall have the same exterior treatment as the other three sides of the bu i -1 d i ng. 2. A comprehensi sign plan must be submitted to the board fora ap . 3. This review does not include approva 1 of this site 1 an for p arkin g n P p g purposes since it is not in compliance, There shall not be any roof — mounted air conditioning units 5. The landscape plan shall be revised for staff ap ' pp oval to include: a. A six foot ' tal 1 and eighty percent opaque sc re ' P en (combination of 50' fence and 507 evergreens) along McMenemy Street and Skillman Avenue b. Four more Norway maple along S1 oan Place C, Four more' .weeping willow around the pond d. Three more Royal Red maple adjacent to NCR e. Sloped bank south of property line (the north property line to the parking area) shall be sodded not fleece flowers. (Also includes .west of the east property line along McMenemy) 6� All required plant materials that die shall be replaced by the owenr. 7. The applicant shall provide an irrevocable letter of credit in the amou u t of 150% of the estimated cost of the landscaping "i f the landscaping has n oc c u pancy, of been installed by upancy, 8*. Sodded and landscaped areas shwon on plan dated 6 -27 -84 shall be irre a .g ted. Board Member Peterson seconded Ayes--all, VI. NEW BUSINESS A.* HCO Gas Station Lloyd Urban owner of Hoffman Corner Oil was present at the meeting and ind i ro g d cated they p rop ose to move their service station at County Road C and White Bear Avenue to the northwest corner. White Bear Avenue will be widened, therefore the reason for their move. The existing station will be removed. �� MEMORANDUM TO: City Manager FROM: Thomas Ekstrand - Assistant Commune Development D' . Community p erector SUBJECT. Conditional Use Permit Review - Waldorf School LOCATION: 70 County Road B East DATE: October 23, 2001 INTRODUCTION Agenda # ModifiW The conditional use permit (CUP) for the Waldorf School at 70 County Road B East is due for review. Refer to pages 2 -4. CODE REQUIREMENT Section 35- 445(x) states all CUP's shall be reviewed b the city council y tY • within one year of the date of initial approval, unless such review is waived by council decision or ordinance. s p ecify � .di At the one -year review, the council may an indefinite t erm or specific term not to exceed five years. BACKGROUND August 23, 1999: The city council approved this CUP. Refer to a es -5 p 9 5 . October 9 2000 The city council moved to review this CUP again in one g year. DISCUSSION The applicant is near completion of the first phase of their school campus. the Waldorf School ca p The development of campus is a multi- phased project. The city council should review this again in one year to monitor their progress. g RECOMMENDATION Review the conditional use permit for the Waldorf School, 70 County oad ' ty B East, in one year. p:sec181waldorf. rev Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Site Plan 4. August 23, 1999 CUP Requirements 615 Attachm 1 a ID U LE CANADA ❑ C Cou RD. g • i�.� .N �� .y.\.MM• _ M: M� N M • .• \Y N\w\ \�M: I i N.MM \N \Y iN.N •N• � 5 AV •\••••••\r•� •y «NI :M• w :Nw\Yiw• yYINN:• � � . w Nw.yY Qn M •«N : \\w M\ \Iw•NN \ w •y\ � y N•N \\ /.w• . \ANT yl�:Iw• \�O \\wN••I , F y \ «•YI•y N \ • \y • • �• H :\ • N:y Y•�� YNN• \.N.. .N•...• N \I \ \IN \•I \I• w•NN•NY••N \N•y\NIy• «Y• \Y•www N\ :i.NN «N .iw•NNNINN« L f LU" AVE Ci o �� •� Nom.• w LU \/ N • ON !9AVE H•N\i • \ I•\ O N N \ :NN.• \\ \ \N \MIN • \ \yMN J \N \IN\y1 AVE. Ud AM ROS AVE. u p O ELLWOQD AVE Lw ooD Z6 AVE c� o (� SUMMER AVE\ ' LLA oc FEt�1TON.� AVE � � IMmoh/R RIP t t aNGSTON AV. K1Nc cc Q U1RPE NTEtJR � � AVE. C r LOCATION MAP z 4 N Attachment 2 . .. r . •• • • -a ice. • • COUNTY RO 1 . ��• z. HILLTOP o • DENTAL .CLINIC 120 130 � 140 (-233 $.►fob IAfAL Mn ., / O` � 04 . jd O — . TRI— DISTRICT SCHOOL (n) z7.3 � TOTAL .A o� SC HOO L go 40 do SITE'.:` / ' tAir - qb coo i• po ti "' f — D fi ' 1 / 5?; � ep /1 ' ST. PAUL W ¢•,/ ATER UTILITY PROPERTY A 4 A - pv� � it B. of W. C. � PROPERTY LINE /ZONING MAP 4 N 3 — — •�...... � au � .. � � ru 1 W � hIdGN�.,Ch AUI; 0S 1 99 I5 37 41 n1.. a per, �•� t 1 snow • 1 r ftw 1 • A�� Gore 0 LOU44C PA"04 *OC94- "'IfCt 4o" NVIRP AWPIN16 Two IMa vViv airy{ayt . Vv%'LAO • 0 #JTVeivvt. ts,.s R Batas • I O ! wa�1 GI V1�Ti o > slops'.. lip Gv.,.s a a� i 41 ;00r. t „ W _ Y I> C+ (D c+ w Seconded by Councilmember Allens P ach Ayes - all to Attachment 4 Councilmember Koppers moved to adopt the following • P g resolution approving a conditional use ' County Road B East and move to approve t e site an permit for a school at 70 an scape plans ate- stampe . Jul are t pan concept ate- stampe ugust sou tea scant a revise site PP pre er t is ayout or the propose S c h ool campus at ounty oa ast. pprova is su ect to es aTc�"rf J o owing con pions: I . Repeat this review in two ears if the e city has not issued a building ermit for this ' P s prod ect. 2. Before getting a building permit, the applicant pp nt shall: a. Submit grading, drainage, utility and erosion control plans to the city engineer for appro b. Revise the landscape plan to increase the e size of the Quaking Aspen and River Birch inches in caliper. h trees to 2 / C. Obtain an off -site drainage easement for storm drainage onto the abutting neig hbor hbor' adjacent to the northeast corner of the site ' g s property retain their storm water on their own ro e not increasin P P � or maintain the existing drainage flow by sing the rate of runoff into the pond on adjacent property. the 3 • The applicant shall complete the following before efore occupying the building: a. Provide continuous concrete curbing round g all proposed parking and drive areas. b. The. trash-?.dumps ter sere ' . ening requirement is waived unless' tlie -dum `stern w Public. In that case, an enclosure shall be P ouId be visible to the r. provided using -the' same materials -and col � . ::building. or as C. An inground lawn -irrigation g ation s st g syst shall not be required because of the remote - nature of this s d. Provide site- security lighting as required by the code.. The light source, includin ite. covering the bulb, shall be concealed so not to ca g the lens use any nuisance to drivers or neighbors. e. Install handicap parkin sign for g gn handicap parking spaces in compliance wi th ADA requirements. f. Install a stop sign at the exit onto County Road B. 4. If any required work is not done the ci may allow temporary occupancy if: a• The city determines that the work is not essential ntial to the public health, safe or welfare. are. b. The city receives a cash escrow or an irrevocable letter of credit for the required wo amount shall be 200 percent of the cost of the unfinished q rk- The nished work. Any unfinished landscapi is occupied ping shall be completed by June 1 if the building upied in the fall or winter or within six w g is occupied in the spring or summer. weeks if the building 5 • All work shall follow the approved pp oved plans. The director of community dev - changes. ty elopment may approve minor 6• The applicant shall resubmit-the building ding elevations to the communit design ro tY review board fora royal. The applicant shall include the p building materials, building olors and PP g samples of materials. 5 S . Z3;- ff o -4iv Approval is subject to the following conditions: 1. All construction shall follow the site plan approved b the city. tY . 2. The proposed construction must be substantial) started within ' Y one year of council approval or the permit shall become null and void. The council may extend this deadline for one Y ear. 3. The city council shall review this permit in one year. 4. If a parking shortage develops, the roe owner shall subject to approval b P property rty h ll provide more spaces, subjff of a revised parking layout. Y staff 5. Dedicate a 25- foot -wide wetland buffer easement around the wetland to e City of Maplewood. 6. Install permanent signs around the edge of the wetland buffer easements. asements. These signs shall mark the edge of the easements and shall state there shall be no mowing, vegetation cutting, filling, grading or dumping g g gr g umping beyond this point. City staff shall approve the sign design and location before the contractor installs them. The developer or contractor shall install .these signs before the city issues a certificate of occupancy for the • develo meet. P Y first phase of this P 7. The applicant shall obtain an off -site drainage easement for storm drainage onto ' g o the abutting neighbor s property adjacent to the northeast corner of the site, retain their storm water on their own - - a flow b not increasing property or maintain the existing drainage Y g the rate of runoff into the pond on the adjacent property. The drama ci engineer's a drainage plan shall be subject to the tY g approval. Seconded by Councilmember Allens ' ach P Ayes all 6 ?-- z 3, q ? Agenda #� ( 91 L MEMORANDUM TO: FROM: SUBJECT: LOCATION: DATE: I Acdon by .COLI,,"I Date &donz� ... City Manager a...�.s:.7._ Thomas Ekstrand, Assistant Community Development Director RC*W - - 4 Conditional Use Permit Clarification - Countryside VW /Saab 774 1180 Highway 3E East October 29, 2001 INTRODUCTION This report is to address a conditional use permit (CUP) requirement concerning screening south of Countryside VW /Saab, 1180 Highway 36 East. Refer to the maps on pages 3-5. John Schmelz, owner of Countyside VW /Saab, recently questioned a condition of his CUP that states, "the property owner shall install and maintain screening along all south lot lines to meet the city code. The community design review board (CDRB) must review the screening plan." Mr. Schmelz had understood that it had been determined by the city that additional screening was not needed. (On October 22, 2001, the city council moved to review this CUP again in one year.) BACKGROUND (relative to screening) January 9, 1995: The city council granted the CUP and approved the expansion of Countryside VW /Saab's maintenance, service, sales and showroom space. The council included a condition requiring that the CDRB consider the need for screening on the south side of the site. July 25, 1995: The CDRB reviewed the applicant's plans to remodel the dealership and considered the need for screening on the south side of the site. The CDRB did not see a need to require additional screening because of existing mature trees and shrubs adjacent to the site. The applicant had not yet expanded their parking lot behind the building. September 19, 2000: The CDRB reviewed the applicant's most recent showroom - expansion plans. At this time, the CDRB again reviewed the need for screening on the south side of the site. The CDRB did not require additional screening since: 1. The adjacent- single dwelling to the south was already adequately screened by natural growth as they determined in 1995. 2. The apartment building to the south /southeast is on such a tall hill that screening would serve no purpose. Tenants in that building could easily look over the fence into the applicant's back lot. By the time of this review, the applicant had started using the I back lot for car parking. October 23, 2000: The city council revised the CUP. The condition for additional screening was left in the motion. It could have been deleted since the need for screening had already been reviewed by the CDRB. DISCUSSION Staff is recommending that the city council amend the condition requiring that the property owner "install and maintain screening along all south lot lines to meet the city code." This is recommended since the CDRB has determined that additional screening is not needed and the code is being met. Staff feels that if circumstances with the code, neighbors or existing screening change, there may be a need to revisit this issue. RECOMMENDATION Amend Condition Four of the Countryside VW /Saab CUP as follows (deletions are crossed and additions are underlined): 4. The city shall reevaluate the need for screening on the south and southeast sides of the Property if the roe owner ro oses chan es to the site lan. Presentf however there is no need for additional screening since the Maplewood Community Design Review Board has determined that the applicant is meeting the city's screening requirements p:sec9lc'sidevw.cup Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Site Plan 4. 10 -23 -00 City Council Minutes 2 A ca,Krr -- •1 P =te CV . CT. P w CT. • CONNOR O; R :3 Cdr .AYE. ac CT' DEW091 W 6R�KS CT- . ., 4 or • PKWY, •. KOHLMAN 1 AVE. "L W u AYL BROOKS S CL t ' O( , -f L CERYNS AVE. � I GERVIJS Jill CR/W W1Ew VIKING • • '.• U v COPE F 0 NG DR. � K+�I j LARK � � t AVE. cr 11E cr. g @ JUNCTK)N AVE z �.: � t,�wo Ro. � o SAND uRSr eve cr. � �o � BU AV � 8 G 11 RKE ��� � � ►.# (t ) CWwBERS ST � (t AVE � 8�►RtcE , AVE. o DRIDCE � AV � o C'; ELDR IDCE AW. LA. MOPIT (,1 CoU aSE t+ ►,vE. BElY01dT AvE. � AV. � � SKILL � � AV E SKILL wM KENw OOD K AvE. Mumma LA. sm t; & VcYw � Mw+r A � W AN AV. d W AVE. FE NIOH AVE. � � r^ _ }' L $ GJ AV � v am fRtSBIE AVE Oq RIP LEY z low- _11M I I . I - - 1 !111 LOCATION MAP 3 4 N Atta in N C .. • it • 3� - 1145 1167 0 9 ' 0 ac C A C r. 95 55 10 1211 . ads I HIGHWAY 36 ers.s' p I Ifi =� • ONTAGE ROAD Qf .. i Eacoh 1�k' I ' - 1180 1200 _ _ +_ - ,.,,., • .• :: :::•::•::•:: It P22 = 03 EMBERS f. 17 I 0 • : =:: -r 8 �. VW — SAAB _ >•.. J- K t3 I i �• w O - 1233 1270 • 2 2 8 0 r• vii :3 ti :•Y�•: •:f:� - e a. a IRIS to) L '_ vA 00 1 - wn M ENAR DS i 4-,a h `�► �- f T — T� , . .::E•: _ I 2275 ti . 2266 :• , ■ „ w I m , 2 1 � N (� �� 1 O O tN CV I.► N Z •1e;'t;3I 1zflo Ito 5 W N I cv N -, F— �. C 3 ) 225 _ W N � I *— V— ♦"' r 142 �� I tHb) I Gs • f o . x ' mb 7 . Or s.* L' • 10 tc - a 223 l coq .41 �. c� I d C y I f * *♦" r ! r .. ' 1 t•- i�1 64)1 0 - _6 M . 4 1 •O • AF$o 40 4 9,L 4 0 ; 40 N 40 op •w - IDI Izo I .o ao F S ol— 'm -"4 Cj"U c h` �� I X11 � .1')1 ! fib �, ► etc t t� ty vs z, ! 3 16. -1 1 11 19T :o I K E Y i 1 � T r �---.�-- r — I 1 ( I w PROPERTY LINE /ZONING MAP 4 LARK .•• ',_: � ,. s � s ~ �o r► M ,2233 =N o i CD I CI i(�c9) l Q { r•.1 N I N N s , :� zu r .J _ ` 1T I e lei ti l o AzAt —� _. 4 N Attachment 3 7 o A . .......... : O 6 DISPLAY SPACES O I� (NOT STRIPED) D n , 3 I 1 - v IA . 1 � r �S 70 '� 1 in a 4 REQUIRED SPACES Q Ir4r x 1 I (STRIPED) tisil u�l� • ! !; iii y � • 8R� a x N .01 y 7t Q �NZ � a� D o c ® m_ 92 fA L > m � N L = ~ - - -• -- ®® ma I = acm �� P ® CEM oay� ® b� ® ®4� (31M 2�0 S REQUIRED SPACES ® ® ®v N I �9'- d'x1ir(STRiPED) ® � l u l u l u l •m 7 OTHER SPACES I NOT STRIPPED) I OTHER SPACES E' x 1 d' 11 REQUIRED SPACES o N T _ NOT STRIPPED) @ W4r x 1 A' (STRIPED) y I � : � Q uo Hub ;m ® . g - -+ N �4 —S x 00 —Vmx O_ 11AA''71 �� M i m m ' 0 4 — � MM I D M s � v 1 14 OTHER SPACES O W X l lr L. _ (NOT q 1 . 1 • -1 5 5 . ... . r SITE PLAN 5 4 N s DISPLAY SPACES 4M STRIPED) (NOT 7 o A . .......... : O 6 DISPLAY SPACES O I� (NOT STRIPED) D n , 3 I 1 - v IA . 1 � r �S 70 '� 1 in a 4 REQUIRED SPACES Q Ir4r x 1 I (STRIPED) tisil u�l� • ! !; iii y � • 8R� a x N .01 y 7t Q �NZ � a� D o c ® m_ 92 fA L > m � N L = ~ - - -• -- ®® ma I = acm �� P ® CEM oay� ® b� ® ®4� (31M 2�0 S REQUIRED SPACES ® ® ®v N I �9'- d'x1ir(STRiPED) ® � l u l u l u l •m 7 OTHER SPACES I NOT STRIPPED) I OTHER SPACES E' x 1 d' 11 REQUIRED SPACES o N T _ NOT STRIPPED) @ W4r x 1 A' (STRIPED) y I � : � Q uo Hub ;m ® . g - -+ N �4 —S x 00 —Vmx O_ 11AA''71 �� M i m m ' 0 4 — � MM I D M s � v 1 14 OTHER SPACES O W X l lr L. _ (NOT q 1 . 1 • -1 5 5 . ... . r SITE PLAN 5 4 N Attachment 4 1. On September 19, 2000, the community design review board recommended that the city council approve this variance. 2. The city council held a public hearing on October 23, 2000. City staff published a notice in the Maplewood Review and sent*notices to the surrounding property owners as required by law. The council gave everyone at the hearing an opportunity to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described variance for the following reasons: 1. The proposed setback would be compatible with the neighboring Ember's Restaurant which is set back 20 feet from the front lot line. The majority of the proposed VW building front elevation would have a 22 -foot setback and the entrance vestibule would. be set back 19 feet. 2. The proposed building addition would create less visual impact than the approved Menard's building addition to the west that would meet the 30 -foot front setback requirement. This approval is subject to the applicant or contractor installing a landscape area on the north side of the proposed addition that equals at least half the distance from the face of the building to property line. Councilmember Koppen moved to adopt the followiniz resolution approving a revision to he conditional use permit for John Schmelz at Countryside Volkswagen to add onto the Volkswagen showroom at 1180 Highway s. RESOLUTION 00 -10 -099 CONDITIONAL USE PER 11T REVISION RESOLUTION WHEREAS, John Schmelz applied for a conditional use permit revision to add onto the Countryside Volkswagen building. WHEREAS, this permit applies to Countryside Volkswagen at 1180 Highway 36 East. The legal description is: Subject to roads and easements; the West 110 feet of Blocks 14 and 17 and the East 240 feet of Blocks 15 and 16, Clifton Addition in Section 9, Township 29, Range 22, Ramsey County, and Except the North 30 feet; and- except the South 174 feet, the West 225 feet of the East 255 feet of Block 10 and . also the West 105 feet of the East 135 feet of the North 30 feet of Block 10, Clifton Addition in Section 9, Township 29, Range 22, Ramsey County. WHEREAS, the history of this conditional use permit is as follows: 10 -23 -00 6 f 1. On September 19, 2000, the community design review board recommended that the city council approve this permit. 2. On October 23, 2000, the city council held a ublic hearing. The city staff published p g y p da notice in the paper and sent notices to the surrounding property owners. The council gave g everyone at the hearing a chance. to speak and present written statements. The council r also considered reports and recommendations of the city staff and planning commission. . ty p g NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit revision, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the- existing or planned character of the surrounding . g area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing r cause a nuisance sance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or ro osed streets. p p 6. The use would be served by adequate public facilities and services includin g streets police and fire protection, drainage structures, water and sewer systems, schools and parks. 7: The use would not create excessive additional costs for .r ublic facilitiesor services. s. 0 &D. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 10. There would not be a significant affect on the development of the parcel as zoned. Approval is subject to the following conditions:, 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The construction of the proposed addition must be started within one Y ear of council approval or the approval for this addition shall end. The council may extend this deadline for one year. 7 10-23-00 3. The city waives the required number of parking spaces, provided that all vehicles shall be parked on a paved parking lot. (This is a code requirement.) If the property owner chooses to continue parking cars in the back lot, he shall pave it to comply with city code. The property owner shall submit a paving plan to staff for approval. This plan shall include a detailed grading/drainage plan showing runoff calculations for the expanded parking area, along with recommendations by the watershed District. Curbing may be waived if the city council in conjunction with the city engineer determines that it improves stormwater quality. X 40 The property owner shall install and maintain screening along all south lot lines to meet the city code. The community design review board must review the screening plan._ 5. There shall be no vehicle access, except emergency vehicles, to or from Duluth Street. 6. The city council shall review this permit in one year. Seconded by Mayor Cardinal Ayes -all Councilmember Koppen moved to approve the plans, date - stamped August 7, 2000, for the proaosed building addition to Countryside Volkswa 1180 ITi A nnroval is subiect to the property owner doing the following_ 1. Repeat this review in two years if the city has not issued a building permit for this proj ect. 2. Paving and:.curbing the back lot if they wish to keep parking on the grass (code requirement). The parking lot shall be at least 20 feet from any residential property and five feet from any nonresidential property. The applicant shall submit a paving, grading and drainage plan to staff showing runoff calculations for the expanded parking lot. Curbing may be waived if the city council approves the curbing -code change and if the city determines that 'Waiving the curbing would improve stormwater quality. 3. If any required work is not done, the city may allow temporary occupa if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. C. The city receives an agreement that will allow the city to complete any unfinished work. 4. All work shall follow the approved plans. The director of community development may approve minor changes. 10-23-00 O Age nda# Aeflon by Council MEMORANDUM Date TO: City Manager Mme w FROM: Thomas Ekstrand, Assistant Community Development Director SUBJECT: Resolution of Appreciation for Tarn Johnson DATE: October 24, 2001 INTRODUCTION Enclosed is a resolution of appreciation for Tim Johnson. Tim seared as a member of the community design review board for six years, from August 28, 1995 to September 25, 2001. COMMITTEE ACTION October 23, 2001: The community design review board recommended that the city council adopt this resolution of appreciation. RECOMMENDATION Adopt the attached resolution of appreciation for Tim Johnson. p: com_dvpticdrbres. app(6.2) Attachment: Resolubon of Appreciation RESOL v7ON 0FAPPRECL4 TI0N S, 7Im Johnson has been a member of the Maplewood Community Design .Review Board since August 28, 1 995 and has served faithfully in that capacity; and 5, the Community Design Review Board has appreciated his experience, insights and good judgment; and WHEREAS, 7"im has freely given of his time and enemy, without compensation, for the betterment of the City of Maplewood; and WAEREAS, Y"im has shown dedication to his duties and has consistently contributed his leadership and effort for the benefit of the City. NOW, THEREFORE, ITIS HEREBYRESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Jon 7`7m Johnson is hereby Wended our gratitude and appreciation for his dedicated service and we wish him continued success in the future Passed by the Maplewood City Council on November 13, 2001 Robert Cardinal, Mayor Passed by the Maplewood Community Design .Review Board on October 23, 2001. Matt Ledvina, Chairperson Attest; Karen Guilfoile, Clerk AGENDAIUMM AGENDA REPORT To: City Manager Richard Fursma From: Chief Donald Winger � Subject: Squad Car Replacement Date: November 5, 2001 Arw r • • -j w - Action by council y cxl Date ] Endorsed A Rejec The Police Department is requesting permission to expend funds to p urchase a replacement squad car. Background On October 31 2001 a Police Department em ' > p employee was involved - in a motor vehicle crash which resulted in the total loss of -a 2001 Ford Crown Victoria squad car. A claim has been submitted to the League of Minnesota Cities and the ins urance . g company will pay $17,000 for the vehicle. This amount includes the salvage value of $2,.950. A new 2001 Ford Crown Victoria, which we can urchase for $19,600, p has been located at a local dealership. Funds are available to a the $2,600 difference between -the cost of i to p ay the new vehicle and the amount received from the insurance company. Recommendation It is recommended that permission be given to expend the funds to p urchase the new 2001 Ford Crown Victoria squad car to replace the damaged vehicle. Action Required Submit to the City Council for review and approval. DSW: js AGENDA REPORT To: City Manager Richard Fursman ee� From: Chief of Police Donald Winger�r Subject: Bids For Used Vehicles Date: November 6, 2001 AGENDA nrEM NO J - N R ejected Introduction On October 26, 2001, at 2:00 .m. bids were opened f i p p or used police and forfeited vehicles that were advertised in the Map lewood Review. Background Past practice has been that all bids in excess of 1 00 • $ 0 be submitted, to the Cit� y Council for approval. The following is a list of vehicles with bids in excess of $1 Unit # 1 1989 Chevrolet Caprice $1 Unit # 4 1996 Chevrolet Caprice $1 Unit #11 1996 -Chevrolet Caprice $1 Recommendation It is recommended that the bids be accepted. x, Action Required c.. r. Submit to the City Council for review and , Y approval. DSW: js AGENDA ITEM AGENDA REPORT TO: FROM: DATE: Richard Fursman, City Manager R. Charles Ahl, Director of Public Works /City Engineer November 5, 2001 Ac" by Date Endorsed Modified Rejected 0111 ' SUBJECT: 'Approve Final Purchase Agreements for 209, 211 and 215 E. Larpenteur Avenue Maplewood Project 01 -19 Introduction Three homes at the corner of Larpenteur Avenue, west of Adolphus Street (west of 35E), were damaged during the rainstorm of April 23, 2001. On May 29, 2001, the city council authorized the staff to negotiate the purchase of the homes under the Housing Replacement Program. Approval of the final purchase agreements for the acquisition of the property is required. Background On April 20 -23, 2001, significant rainfall fell throughout the metro area. Storm water ponds and ditches throughout the city overflowed. The pond on the northwest corner of Larpenteur Avenue and Adolphus Street overflowed and damaged the three homes adjacent to Larpenteur Avenue. The homes are of an older vintage and are considered for replacement under the city's Housing Replacement Program. This program allows the city to acquire the homes, relocate the residents, demolish the homes, regrade the property to eliminate flooding from the p ond, and resell the lots for new home construction. Final agreements, copies of which are available from the city engineer and city attorney, have been negotiated based upon the appraised value of the homes as follows: 209 E. Larpenteur Avenue 211 E. Larpenteur Avenue 215 E. Larpenteur Avenue $145,000 $155,000 $146,000 A Phase 1 Environmental Investigation has been completed and asbestos and well information was determined for each property. Based upon this analysis, the property owner at 211 E. Larpenteur has agreed to contribute $1,500 toward the asbestos mitigation. All other removal costs will be part of the demolition cost of the property. Closings on the properties are proposed within the next 2 -6 weeks as needed to allow relocation of the residents. Recommendation Approve the Purchase Agreements for 209, 211 and 215 East Larpenteur Avenue and authorize staff to execute the necessary documents to finalize the closing to acquire the three lots. RCA jw AGENDA ITEM NO��.,�,,,.� To: Richard Fursman, Cit Ma a From: Colleen J . Callahan Subject: Donation for Natio I i I t Date: October 23, 2001 IDtron M FM I #W�Wn Date Endorsed Modified mum Rejected........ In con with our National Ni — Maplewood. St Newman Mechanical, Inc. Made a $100 donation. Background The Cit of Maplewood invites local or and businesses to participate in National Ni Out — Maplewood St There are man wa to become involved. Or can choose to have an information booth, food booth, activit station, make a donation do our silent auction or volunteer to host the event. Newman Mechanical, Inc choose to make a cash contribution to the event, Recommendation Accept the donation, 0 AGENDA ITEM 9 1 AGENDA REPORT TO: FROM: SUBJECT: City Manager Assistant City Engineer Action by Council Date Indorsed codified Supplemental Assessment Hearing, 7:00 p.m., Monday, November 13, 2001 Private Driveway Agreements for Tilsen South Neighborhood Street, City Project 00 -04DW and Gladstone West Neighborhood Streets, City Project 00 -05DW DATE: November 5, 2001 Introduction The Supplemental Assessment Rolls for the above - referenced projects are available in the office of the city clerk and the city engineer. The proposed supplemental assessments are for extra driveway work acknowledged in a private agreement between the property owner and the city. The notices of the supplemental assessment have been mailed out to the affected property owners, providing them with the specific assessment information for their properties. Background During the design phase of the Tilsen South Neighborhood Street Improvements, City Project 00 -04, it became apparent that the city needed to have a mechanism to allow residents to do some "extra" work at their expense. An example: the widening of an existing driveway opening. However as the project moved into the construction phase, there was so much demand on the part of the residents to have full driveways done that it was decided to expand the private agreements to include full driveways. For continuity sake, the program was also offered- to the residents on the Gladstone West project. All agreements state that the cost for this "extra" work shall be paid for by the property owner, either in the form of a payment to the City of Maplewood or in the form of an assessment to the property. The agreement states that an assessment would be payable over an 8 -year period at 5.8 percent. The property owner acknowledged in the agreement that they agreed not to object to or to appeal an assessment for this work. Recommendation Staff recommends that the city council approve the attached Resolution for the Adoption of the Assessment Roil for the private driveway agreements for the Tilsen South neighborhood Streets, Project 01 -04DW and the Gladstone West Neighborhood Streets, Project 00 -05DW. CIVIC RESOLUTION ADOPTION OF THE ASSESSMENT ROLL WHEREAS, pursuant to proper notice duly given as,required by law, the city council has met and heard and passed on all objections to the proposed assessment for the Private Driveway Agreements for the Tilsen South Neighborhood Streets and the Gladstone West Neighborhood Streets as described in the files of the city clerk as Project 00 -04DW and 00- 05DW, and has amended such proposed assessment as it deems just, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: I. Such proposed assessment, as amended, a copy of which is made a part hereof and is available in the office of the city clerk and the city engineer, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the .assessment levied against it. „ 2. Such assessment shall be payable in equal annual installments extending over a eriod eight Y payable p . . of ei ht ears, the first of the installments to be a able on or after the first Monday in . January, 2002, and shall bear interest at the rate of 5.8, percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution Until December 31, 2001. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. It is hereby declared to be the intention of the council to reimburse itself in the future for the portion of the cost of this improvement paid for from municipal funds b levying P Y vY g additional assessments, on notice and hearing as provided for the assessments herein made, upon any properties abutting .on the improvement but not made, upon any properties abutting on the improvement but not herein assessed for the improvement, when changed conditions relating to such properties make such assessment feasible. 4. To the extent that this improvement benefits nonabutting properties which maybe served by the improvement when one or more later extensions or improvements are made, but which are not herein assessed, therefore, it is hereby declared to be the intention of the council, as authorized by Minnesota Statutes Section 420.051 to reimburse the city by adding any portion of the cost so paid to the assessments levied for any of such later extension or improvements. 5. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Agenda# MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: Conditional Use Permit Revision and Design Approval PROJECT: Hill- Murray High School LOCATION: 2625 Larpenteur Avenue East DATE: October 24, 2001 INTRODUCTION Project Description by COt111C1l NIOtI - V��1�Y�p�li�pB Mr. Paul May, of Rafferty, Rafferty, Tollefson Architects, is requesting city approval of the following for Hill- Murray High School: 1. Revisions to the conditional use permit (CUP). They are proposing changes to the approved plans for the school. The city code requires a CUP for schools. 2. Design approval for an addition to the west side of the school. This includes the architectural, site and landscape plans for the project. Refer to the maps on pages 8 -16, the statement on page 17 and the plans (separate attachment). Specifically, they want to: 1. Put an addition onto the west side of the school building for a chapel and a student entrance. This addition would have a total of about 9,000 square feet of space and is to enhance and support the school's religious studies curriculum and to provide a student entrance to the school. 2. In a future phase, add another entrance to the school property from Larpenteur Avenue and 64 parking spaces near their east property line. (The city council approved these changes on June 28, 1999.) Hill- Murray will do the improvements in stages as their funds allow. BACKGROUND On April 8, 1996, the city council approved a conditional use permit (CUP) for Hill- Murray to make changes and, improvements to their athletic fields. This approval was subject to ten conditions. On July 14, 1997, the city council reviewed the CUP for Hill- Murray. At this meeting, the council changed Condition 8 of the 1996 approval to read as follows: "Applicant may be required to plant 30 native species of trees for screening between the playing fields and the homes on Knoll Circle, as may be determined at a future hearing on the Conditional Use Permit." On May 11, 1998, the city council approved a wetiand buffer setback variance and a conditional use permit revision for the Hill- Murray Athletic Facilities. These requests were to update and revise the plans that the city had approved for the school's athletic facilities in 1996 and in 1997 and were subject to several conditions. On June 28, 1999, the city council approved the following for Hill- Murray High School: 1. Revisions to the conditional use permit (CUP). They proposed several changes to the approved plans for the school. The city code requires a CUP for schools. This approval was for the school to replace and expand the school's main entry, which they have now completed. The school also proposed an expanded parking lot on the east side of the school building. 2. The designs for an addition to the main entry of the school. This included the architectural, site and landscape plans for the project. Refer to the city council minutes starting on page 18. DISCUSSION Conditional Use Permit Revision The proposed chapel addition meets the findings for CUP approval and would be compatible with the existing school and the development in the area. None of the proposed changes nor the addition should cause any problems for the city or for the neighbors. Design Considerations Buildina Aesthetics The proposed building addition should be compatible with the existing building. As proposed, new chapel area would have skylights and windows and doors with aluminum frames. The proposed building elevations (page 16 and in the project plans) show areas of brick color "A" and other areas with brick color "B" in the addition. According to the project architect, they intend brick "B" to match the existing building and brick "A" would be slightly darker than the existing building. The designers want the chapel to be compatible with but slightly distinctive in color from the school. The community design review board thought the brick choices as proposed were attractive and that the brick would be compatible with the existing school building. Pa_ rking Considerations There are now 84 off - street parking spaces (including four handicap stalls) at the front (south side) of Hill- Murray. In addition, the school has 242 striped spaces in the parking lot west of the proposed addition and another 45 spaces in the lot north of the proposed chapel. As such, there is a total of 881 parking spaces now on the site. The city code does not specify minimum parking requirements for schools, but the number of spaces should be adequate for this facility. The west parking lot, however, is starting to show its age. The council should require the school to sweep and restripe all of this parking lot as part of this project. Landscaping and Tree Removal The proposed plans show the applicant removing four large coniferous trees from the west side of the school. However, the plans show the planting of three new maple trees in the project area. The remaining existing trees in front of the school and around the existing and proposed parking lots would provide sufficient landscaping. 2 Roof- Equipment Screening Roof -top mechanical equipment that is visible from residential properties must be screened from view. New equipment that is visible, but not visible from residential properties, must be painted to match the building color. Fire Marshal Comments The fire marshal noted the following for the addition: 1. It will have to have a fire protection (sprinkler) system. 2. A visual alarm notification system will be required in the chapel. 3. An audible alarm notification system will be required outside the chapel. COMMISSION ACTIONS On October 15, 2001, the planning commission recommended approval of the conditional use permit revision for the proposed chapel addition. On October 23, 2001, the community design review board (CDRB) recommended approval of the chapel project design plans, including the proposed brick. RECOMMENDATIONS A. Adopt the resolution on pages 22 - 23. This resolution approves revisions for the conditional use permit for Hill- Murray school and athletic fields at 2625 Larpenteur Avenue East. The city bases this approval on the findings required by ordinance. This approval is subject to conditions of approval adopted by the city council on June 28, 1998, subject to the following revisions (I have crossed out the deletions and underlined the additions): 1. All construction shall follow the plans as noted below: a. For the athletic fields, follow the plans date - stamped March 6, 1998. b. For the school and parking lot addition, follow the plans date - stamped May 19, 1999. c. For the chapel addition, follow the plans date - stamped October 1. 2001. The director of community development may approve minor changes. 2. The proposed construction for the chapel �� addition at►d- dfep- effi�rtae must be substantially started within one year of council approval or the permit revision shall end. The council may extend this deadline for one year. 3. The city council shall review this permit annually to monitor the traffic and parking situations related to the use of the athletic fields. 3 4. Any new lights shall be installed to meet the city code. This requires that they be screened or aimed so they do not cause any light -glare problems on streets or residential properties. S. , IIII d -- nqn;nm ; A P 2 66 a n Qq — Iq - -:W— r. 602 inlIgull 61q— IqFg4n0q--P1 plq—;n lilmiloc f—lotom— lon om • 66. Post and maintain signs on the edge of the wetland - protection buffer prohibiting any building, mowing, cutting, filling or dumping within the buffer. Wetland buffer signs in the mowed area shall be placed at the edge of the lawn. 6 -7. That portion of the proposed walking /running path that is within 50 feet of the wetland shall be built with a pervious material. 78. Ensure that all bleachers and dugouts are at least 30 feet from the Sterling Street and Larpenteur Avenue right -of -ways. 89. The city may require the applicant to plant 30 native species of trees for screening between the playing fields and the homes on Knoll Circle, as may be determined at a future hearing on the Conditional Use Permit. 9 The school shall prepare for city approval a turf management plan for the athletic fields. This plan shall include the mowing, watering and fertilizing practices that the school will follow in the care of their athletic fields and grounds. The school shall prepare and follow the plan so the practices will minimize the impact of the storm water runoff on the nearby wetlands. 10 -++. Submit a grading and drainage plan for watershed district approval to provide sedimentation control at the stormwater discharge point before it dumps into the south wetland area. 11. The school shall sweep and restripe the west parking lot before August 15, 2002. B. Approve the plans, date - stamped October 1, 2001, for the proposed chapel addition to Hill - Murray High School at 2625 Larpenteur Avenue. The city bases this approval on the findings required by the code and the project shall be subject to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall submit the following for city staff approval: a. Grading, drainage, utility and erosion control plans to the city engineer. b. Plans that show the trees that the school wants to plant will meet city standards for size and species. 4 3. The applicant or contractor shall complete the following before occupying the addition: a. Replace property irons that are removed because of this construction. b. Install reflectorized stop signs at all exits, a handicap - parking sign for each handicap- parking space and an address on the building. C. Post a "no left turn" sign at the easterly curb cut. d. Paint the roof -top mechanical equipment to match the building color if the units are visible. The applicant shall provide screening enclosures around the units if they are visible from residential properties. e. Install site - security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so the light source is not visible and so it does not cause any nuisance to drivers or neighbors. f. Sweep and restripe the west parking lot. g. Meet all the requirements of the fire marshal. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the work. The amount shall be 150 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the addition is occupied in the fall or winter or within six weeks if the building is occupied in the spring or summer. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 5 REFERENCE INFORMATION SITE DESCRIPTION Site size: 20 acres (athletic fields) Existing land use: Hill- Murray High School and athletic fields SURROUNDING LAND USES North: Single dwellings and undeveloped property zoned F (farm residential) South: Larpenteur Avenue and single dwellings Vilest: Sterling Street, ponds and The Maplewoods Apartments East: St. Paul Priory PAST" ACTION August 24, 1992: Council approved a sign size variance for a 99- square -foot wall sign for Hill - Murray. Code allowed 24 square feet. PLANNING Land Use Plan designation: S (School) Zoning: R -3 (multiple dwelling residential) Ordinance Requirements Section 36- 437(3) requires a CUP for schools. Section 36-448(b) requires a CUP to enlarge a use for which a CUP is required. Section 25 -70 of the city code requires that the CCRB make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments, and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion.. 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. �*l Criteria for Conditional Use Permit Approval Section 36- 442(a) requires that the city council base approval of a CUP on ten standards. fee the standards in the resolution on pages 22 - 23. p:sec13- 29\hillchap.01 Attachments: 1. Location Map 2. Property Line /Zoning Map 3. Site Plan 4. Site Plan (existing conditions) dated 10 -01 -01 5. Site Plan (proposed chapel addition) dated 10 -01 -01 6. Proposed Grading Plan 7. Ground Floor Plan 8. First Floor Plan 9. Proposed Building Elevations dated 10 -01 -01 10. Statement of request dated September 28, 2001 11. 6 -28 -99 Council Minutes and CUP conditions of approval 12. CUP Revision Resolution 13. Plans date - stamped October 1, 2001 (separate attachments) 7 Attachment1 ti d 11w i 50 comw v 1. ANRYJOE W. 2 flE1PNEY AV. 3. A�F�IDOW DtG 4. RIPi,EY Ay, NORTH ST. PAUL 11 11 AVE. I u't OR 2 REBECCA OR 3 PV&r7REE OR 4 8tRG"VIEW W 3 Pw TREE OR a 9rRCtW" DR 7 ROLLNG HW DR w �t D Ar LOCATION MAP s C/7Y STREETS COUNTY ROADS STATE HIGHWAYS li N ;m Attachment '2 S �! MEADOW r !- Lj MJ 1 ,, - � M A I r L W U 0 125 19 � 1 a (e°) 4 ` ,.1848 M 41 9 � t '� • 7 E p 4 ,� KNOTl g 2525 '� 1 P, •, CIRC ' (2') • g 1 � ° (N 0 1832 R L E Y , j ,... • �p , 11• _ 6 2520 >> (4ij ;�,-t 1822 I oa�c., y 2 3 r10 � s•;(4 ftr�.1812 & 1 0� � k S ' T A 0. L. D N U• L. A ; U2) R3 Q ' 1 2 P pp• o ; 3 w w • . F Z R3 w HILL-MURRAY HIGH SCHOOL v ST. PAUL'S PRIORY a t 3 w n z w a z w U •-�� _ _ _ = a. - : :im U. MEN 'E � . NEWWW �--- LARPENTEU R AVENUE st2 - 1 • jig ON f�� Is as 7so' HI K' tr•4.0 + _ 1673 { 3) t i ti � • �� ?� w `� 8 1 3 2 i Iri 2520 2534 F`{ * .4 W �- 2580 2600 ° 1 W 1654 - MAPLEWOOD R3 o s'' 190' ?So! 133.14• CO ?:3 •.oze•� �+�•J I .910 i 3.0• 100.14' OPEN SPACE •' 2. i !Nor IaG r T' r7. E 94*w '.o - 1 1 5- T ° - 10 ( ' 1 II _ 12 13 1 14 15 16 17 a 43 3 2 N 114 1 IIA 01 4 (r. (1r, 950 : ° ' N 90 10 _.•.r i E. IDAHO y U 1 AVE. ff� 1 A I ,tfI Lo � �.. rfo � 1000 la . ., .. - j00 IL 41- in ! ., IS 1 (is� 2 ; 1 (•Ij - zf' (s•� ;], c. ■ q Iq w. ti 14 �, Z 4°. fit 7 S • V c `V' 13 w w W ► - ' I 1 r z - - -• - -� � s I 1 I ,N, rs� , 7 — It164 �. ( .j. N �'' D �. __: I �; ; M 1 •, W N ! � 1� rJ IE 17 18 Z 1 so " s i` FT K . I I 12 13 14 15 � � • r• " X67 ~u.s O V) "q N J fO at os 7 ° - _CS6� o I ►� r f O. L. '�1 ^' I ]•• i ]a � s] (34i 35' Ofd RA1Nw�•Et ! )f' ICc C 1 „ � u IOC O' 122 Bb' f �s I.9f 14f8 /�se, 1 fSrN7'. E, HOYZ, _ 91"t 69 AVE. = ins S•S,SS ' - - _ - - - - E' EMENT TO MAPLEV DOC." L00749.0_d 17••1960 - _ r l E 970.20 .. ? Soft dr.aatwoy r!•^t ' PROPERTY LINE /ZONING MAP - 5� 1 25 A 1101-1101-111L AL. A. Or �. 4 N Attachment 3 i 1 • i . 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'. -" 1 1 1 1 REMOVE NOWD .� 1 1 1 R +C - t 1 _STORY B E 1 ` �5 LARpE� 1 262 e � 1 BENCHM K #2 1 TNH =10 .38 FEET'S 1 B °p p o t0 1 1 � F4310M GJW 1 �� 1 �b11- 0 3 z SITE DEMO PLAN SCALE 1" a 20' -0° NORM r DEMOLITION NOTES: L RELO AM MOGG TOM FOR FOW BY fJtlNM 2. IQELOCAM MOVIM64. dARQE*11T"FOR f0ft aY 0AWt I SEE C IVIL ENG Cs OPAi" C-1 FOR A= M& NOW SITE PLAN (EXISTING CONDITIONS AND DEMOLITION PLAN) 4 N Attachment 5 WWI �p6.5 c No NO SCALE 0 X1.0 • RD &0 ° FT 6 Z(E) P VC ST S ° Ci 90 o 0 t+W v 0 0 Ud� 1 NOf 1.0 p 10 Ff 1. 0 N 8 LMM POLE � � , .. .,r" r G la ;% ::�� %.rY�: „. ::;K.s, fir° �r�";Y1 x�t• ! {/� ' �• • � :�•�t � rau Fir • rat ; , .,'•�, •' i ,. - , ��'.... • i ' � . �.`i.' • �r� s s i'�` Sr � - +•'.? .4� -' r ~ :r::u �. �zl '�'.� ly�Y -, ' '`sAJ``'�.•:• a; r - ",,,``33 .l�s"•r,.''. 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Gum GR 0.3 � � � � • 96. / SITE "FILAN eCALE: 1• • 2 0'-0' NCM7fU SITE PLAN (PROPOSED CHAPEL ADDITION) 12 /0-/-0/ 4 N Attachment 6 iq•..1Ct1C y r ,; 5 ` � r, ~ tC%L - t � 1� attf.i�i y 1 s• • �< • f -• K1':= VIA .4. � . s • e r h. � • tQtti '� aG S `'! �� \ Q - 1 + , < t r i :a+7.1 lk t°IS,o u tsXs.: ;;. i ; , taa.3 sotet: t � � � � ',k` stows PA MU • toga rater► �1 t i' i i ; r mod. t t v.+t=L4 lIII�IOOi \ {mss tOri.i ` p T ff� � t.7 i 1 t � � tw�� � G �V�1+,�n�� 'if•'��`�' o •mot\ \ ` ttML X 17 • r wC w L M _ no 9 Y , \ talao y `� It :se g +:© it;, • ale Z RO Pos si r. 2 tats � �.�'' + pro.• � �vs 1 ��- 1 i a tuft t `rs.' �' '�1 � t 1 t ei te• �s .t 3. � • •itttrs� togs se24,7 a•:ws "na as t SMNE NtAli .•�^ torts 102 tats razes :� 10, ttgs t ✓ 1044 ,. ` ttut.l iaut t0ltbi .✓�. ! x t t1 :1J,0 • ..r'••""'�• t v.. 104.3 + \� IMA Ions ttif3l _ i ''� � i3 1�5 1010.2 IOIx t02t.i • • r! s„ , � .�.% ��`•., t ��' ° tpras A • � •rata! tar lutes 101aa 4074 9 mat tests •�•, HIM" � Viola - � �� y�+,7 v • an W — �CONCRE77 a V•��� r•"•; t012i M• tCtiSS t 1016 t + tp4.4 O S x togas V tOtOK \ ` ; f1 ` j ` M"4.3 `• tGlt.t i tat32 fOtA3 \ Ls t07 J la+ \ \\ t i t a ;Caly.t X e, No 6 :; I k:r 4L ► :4:oi.)1 , ItIN, t, k WC C Z PROPOSED GRADING PLAN 13 \ I 30 15 0 30 60 scAUE r _ w ` N. X aurLDR_��`� �• t \ ' �\ \ " R OF •\�� \.� � tat �� • � \�\ a�1�Nlo \• \\ t tOLI.s sfftl`si t 4 N I Attachment 7 GROUND FLOOR PLAN lArpll Iz GROUND FLOOR PLAN 14 l i N Attachment 8 FIRST FLOOR PLAN 15 4 N Attachment 9 TD, cage - - - -r -- ..... - f I { - MLOR IN .. , �_._. ___.__.._. ... - __.__.tea. .__...... ..-:_ :._�......- -_r... ..__. _._�__- _.___.._.. ... .-. _•,.. _.._.....- i ! L s _ ....... ._.r._. -.L._ _. __.�.. ___._ -.w.. r_. __. r_. _..... _ .. _.._ 4r.:�L- .__.vz.3::. f r - _...:i�: �:> -- �:��z:_•'4riFi:. - - .._ _... .:,s. -_ ..e - _ - _ _ r_el•:___:.�::r =' � ^ "• . � 3r .'a 'S::• -"F' rrz.•a= - -i.:l :.: - .." �e.:•�'i�'ri 2� � } °'_i! ?a'r;!.��'L' _ _ _ - _iii%+v _... 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'1"_. « .• r1.: h: r��x � + . _ •:L "_ :L - 'i '�'L'�Su� _�^II .'.....T_ .'.)' _ r �:�.: .. .. - +: q ..__ y . _ •.�. :f� �r .rJ.s' :�.r �.: �•r _-S:: _ a �- 3'c::37'.:r.. }' T = = �S3 _ -- iv+?:__::.._..., :.::.. - .-i u ••u- : ss - - _ _ :5�?_�. ms s'_:. .. : .?a r_ ...,x. .. = 5:'r. -- - �•�"P �:r. :3k. ••�. ;.._ .r i.::. -e.: � -•:: _•:._ ::...:: ]=its: :Sr:i'ai, \LORXX OPENW2S • WEST &EVATION GLAMM L _ � Z A M LU :IRM SYSIM STAIRS EXpTMIG SWOWs 9EYCW acaltev+r -FC► . TD. CONCRETE EL M' -i V MV pUSTMYa SCHOOL BUILDRO CHAPEL ADDITION ICK YLIGI4T COLOR it COLOR 'A' - . _ - := iii::• - . a ,.•;: r _.. _' :j: ^ - _ .:. Tom-' " �-� • �•tr. _ :vr - - a , + � �:it .._'__ _ -L� _ _::.:5.� �• all - - :.^. -••. '_c:.'.^.._ -'..' - _ _ _ •. _ 4:'.•^3�� - - rD -- Xl 3•.C�...i ^..�:r;lf^ _.�.x ?� 3.::�' may.::: r^ _ __ _ -__ �:i� _.'Y� _ _ - _::ti =: __ _: -_ :� .^._:-- � _ - FRSTRCOR - -t =�o� =rs ss� - _ _.:�_ LC __ __ ._= fy. L.. _ �.Z "'__ �:•S. •te r: %• _ _ - •tom � _ _ _ __ ___ -- _ _ _ - •vim. SL' _. �xi< �• "mac':: = =•_ - _ ..5.._ � ... �.Y'�: �5' % _ .:ia:� _ _ _ ___ ___ �' �i'�_L^^ :Gi:'Y: - .... - - EL. 03er-61 IV - .. ....- _,_....,._ GRO;JND BOOR EL W9' -44 "CK OP NORTH ELL1/ATiON TRAIN�T GLAZMiG . 2 ecN� u� - rte► CK COLOR 'N CHAPEL ADDITION EXISTMG SC440M BUR .DING BRICK COLOR 'B' MFTAiI- GAWOF�'Y ,/ W rr ea , FIRST FLOOR EL. MI -b" GROUND FLOOR . M STOFORNT SYSTEM f z SOUTH ELEVATION 3 PROPOSED BUILDING ELEVATIONS 16 Attachment 10 MEMORANDUM PROJECT: Hil Murray Chapel Addition RRT #2023.04 TO: City of Maplewood CUP and CDRB Submittal FROM: Paul G. May, AIA SUBJECT: Project Description DATE: September 28, 2001 -O � 1,2001 RECEIVED Attached are applications for the Conditional Use Permit and Community Design Review Board approval processes. Hill- Murray School has been located on its present site since 1959. It has and continues to provide high quality educational program for students from grades 7 -12. Over the past 5 years, Hill- Murray School has been undertaking a series of improvements to its campus. Two of these projects, Athletic Fields Upgrades (1996) & Main Entry Addition (1999), required and received CUP approvals from the City of Maplewood. A recent code upgrade project (2001) was fully contained within the existing building and did not require Site Plan Review. This project is the next improvement to the campus, and consists of the addition of a new chapel & new student entrance, totaling approximately 9000 square feet. The addition will support the religious studies emphasis of the curriculum and provide an improved and inviting student entry separate from the recent visitor entry project. The new chapel and st entrance will be located on the west side of the existing school facility., It is situated well back from Larpenteur Avenue, and within the set back requirements of the site. The area for the addition is currently a grass and plaza area adjacent to the student cafeteria. The new addition will not displace any parking, nor require any additional parking due to its focus to serve the current student population. No vehicular changes are proposed, other than the designation of 2 parking spaces near the chapel entrance for disabled use. Materials for the addition will be compatible with the current building. These include brick, aluminum windows, and a metal overhang / canopy. Trees that are being removed will be relocated or replaced in an area directly south of the addition. This exterior area is being reserved as a future memorial garden to be developed jointly with the school. GA2023 -04 \Correspondence \CUP memo 092801.doc RAFFERTY RAFFERTY TOLLEFSON ARCHITECTS 253 EAST 4TH STREET SAINT PAUL, MINNESOTA 55101 -1632 TEL: 651- 2244831 FAX: 651 - 228 -0264 17 Attachment 11 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, June 28, 1999 Council Chambers, Municipal Building Meeting No. 99 -14 H. PUBLIC HEARINGS: 1. 7:18 P.M. Hill- Murray High School (2625 Larpenteur Avenue) - Conditional Use Permit Revision - Design Approval a: Mayor Rossbach convened the meeting fora public hearing. b. Manager McGuire introduced the staff report. c. Community Development Director Coleman presented the specifics of the report. d. Commissioner Gary Pearson presented the Planning Commission report. e. Boardmember Tim Johnson presented the Community Design Review Board report. f. Mayor Rossbach opened the public hearing, calling for proponents or opponents. The following person was heard: Joseph Peshges, President of Hill - Murray High School. 2625 Larpenteur Avenue g. Mayor Rossbach closed the public hearing. Councilmember Koppen moved /introduced the following resolution approving revisions for the conditional use permit for Hill - Murray school and athletic fields at 2625 Larpenteur Avenue East. The city bases this approval on the findings required by ordinance. This approval is subject to conditions of approval adopted by the city council on May 11. 19989 and moved its adoption: 99 -06 -50 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Hill- Murray High School requested that the city revise their conditional use permit for a school. WHEREAS, this permit applies to 2625 Larpenteur Avenue East. The legal description is: Part of the 'S � of the SE 1/4 of S 130 T 29N. R22W, Ramsey County. MN (PIN 13 -29- 22 -43 -0001) WHEREAS, the history of -this conditional use permit is as follows: 1. On June 7, 1999, the planning commission recommended that the city council approve this revised permit. 2. The city council held a public hearing on June 28. 1999. City staff published a notice in the paper and sent notices to the surrounding property owners as ' required by law. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW. THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit revision, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding .. ._ area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause nuisance to an person or ro ert , because a y of excessive noise, glare, smoke, p p. p dust, odor, fumes, water or air of uti on , drainage, water runoff. vibration. general unsightliness, electrica interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 10. The city council may waive any of the above requirements fora public building or utility structure, provided the council shall first make a determination that the balancing of public interest between governmental units of the state would be best served by such waiver. Approval is subject to the following conditions: 1. All construction shall follow the plans as noted below: a. For the athletic fields, follow the plans date - stamped March 6, 1998. b. For the school and entry addition, follow the plans date - stamped May 6, 1999. The director of community development may approve minor changes. The school shall move the proposed temporary storage buildings as far away from the wetland buffer as possible to minimize the variance they will need. 2. The proposed construction for the front entry addition and drop -off drive must be substantially started within one year of council approval or the permit revision shall end. The council may extend this deadline for one year. 19 A_7R_4Q 3 s 3 3. The city council shall review this permit annually to monitor the traffic and parking s - tuati ons related to the use of the athletic fi el -ds . 4. Any new lights shall be installed to meet the city code. This requires that they be screened or aimed so they do not cause any light -glare problems on streets or residential properties. 5. Dedicate and record a wetland- protection buffer easement. This easement shall describe the boundary of the buffer and prohibit any building, mowing, cutting, filling or dumping within the buffer. The buffer shall follow the proposed chain- link fence line on the plans for the athletic fields date - stamped March 6, 1998. The part of this wetland buffer area that is already mowed lawn may remain as such. The school shall have the contractor install the fence and swale while doing the adjacent field construction. signs on the edge of the wetland - protection buffer prohibiting any building, mowing, cutting, filling or dumping within the buffer. Wetland buffer signs in the mowed area shall be placed at the edge of the lawn. 7. That portion of the proposed walking /running path that is within 50 feet of the wetland shall be built with a pervious material. 8. Ensure that all bleachers and dugouts are at least 30 feet from the Sterling Street and Larpenteur Avenue right -of -ways. 9. The city may require the applicant to plant 30 native species of trees for. screening between the playing fields and the homes on Knoll Circle, as may be determined at a future hearing on the Conditional Use Permit. 10. The school shall prepare for city approval a turf management plan for the athletic fields. This plan shall include the mowing, watering and fertilizing practices that the school will follow in the care of their athletic fields and grounds The school shall prepare and follow the plan so the practices will minimize the impact of the storm water runoff on the nearby wetlands. The city must approve this plan before issuing a building permit for the front -entry addition. 11. Submit a grading and drainage plan for watershed district approval to provide sedimentation control at the stormwater discharge point before it dumps into the south wetland area. Seconded by Mayor Rossbach Ayes - all Councilmember Koppen moved to approve the plans date - stamped March 190 1999, for the parking lot changes and proposed front entry addition to Hill- Murray High School at 2625 Larpenteur Avenue. The city bases this approval on the findings required by the code and the project shall be subject to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall submit the following for city staff approval: a. Grading, drainage, utility and erosion control plans to the city engineer. 20 6 -28 -99 4 b. The architectural precast concrete shall match the existing Kasota stone on the building. The applicant shall provide samples for staff approval. c. The finalized turf management plan as required by the conditional use permit. 3. The applicant or contractor shall complete the following before occupying the addition: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards. c. Install reflectorized stop signs at all exits, a handica - parking sign for each handicap - parking space and an address on t e building. d. Post a "no left turn" sign at the easterly curb cut. e. Install continuous concrete curb and gutter all around the new parking lot and new driveways. (code requirement) f. Paint the rooftop mechanical e uipment to match the building color if the units are visible. (co e requirement) g. Install site - security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so the light source is not visible and so it does not cause any nuisance to drivers or neighbors. h. Install a six - foot -wide concrete sidewalk along the west edge of the new east parking lot. This sidewalk shall run from the north end of the new parking lot to the sidewalk that connects to the front of the school. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the addition is occupied in the - fal l or winter or within six weeks if the building is occupied in the spring or summer. 5. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Mayor Rossbach Ayes -all 21 6 -28 -99 5 Attachment 12 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Hill- Murray High School requested that the city revise their conditional use permit for a school. WHEREAS, this permit applies to 2625 Larpenteur Avenue East. The legal description is: Part of the S % of the SE 1/4 of S 13 T 29N, R22W, Ramsey County, MN (PIN 13- 29- 22-43- 0001) WHEREAS, the history of this conditional use permit is as follows: 1. On October 15, 2001, the planning commission recommended that the city council approve this revised permit. 2. The city council held a public hearing on November 13, 2001. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit revision, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5.. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 22 10. The city council may waive any of the above requirements for a public building or utility structure, provided the council shall first make a determination that the balancing of public interest between governmental units of the state would be best served by such waiver. Approval is subject to the following conditions: 1. All construction shall follow the plans as noted below: a. For the athletic fields, follow the plans date- stamped March 6, 1998. b. For the school and parking lot addition, follow the plans date- stamped May 19, 1999. e For the chapel addition, follow the plans date- stamped October 1, 2001 Irrrr -r li�r•rl �.rlrlrlrrrrr.l 1 I��.�.�I�r�..� The director of community development may approve minor changes. 2. The proposed construction for the chapel addition must be substantially started within one year of council approval or the permit revision shall end. The council may extend this deadline for one year. 3. The city council shall review this permit annually to monitor the traffic and parking situations related to the use of the athletic fields. 4. Any new lights shall be installed to meet the city code. This requires that they be screened or aimed so they do not cause any light -glare problems on streets or residential properties. 5. Post and maintain signs on the edge of the wetland- protection buffer prohibiting any building, mowing, cutting, filling or dumping within the buffer. Wetland buffer signs in the mowed area shall be placed at the edge of the lawn. 6. That portion of the proposed walking /running path that is within 50 feet of the wetland shall be built with a pervious material. 7. Ensure that all bleachers and dugouts are at least 30 feet from the Sterling Street and Larpenteur Avenue right -of -ways. $. The city may require the applicant to plant 30 native species of trees for screening between the playing fields and the homes on Knoll Circle, as may be determined at a future hearing on the Conditional Use Permit. 9. The school shall prepare for city approval a turf management plan for the athletic fields. This plan shall include the mowing, watering and fertilizing practices that the school will follow in the care of their athletic fields and grounds. The school shall prepare and follow the plan so the practices will minimize the impact of the storm water runoff on the nearby wetlands. 10. Submit a grading and drainage plan for watershed - district approval to provide sedimentation control at the stormwater discharge point before it dumps into the south wetland area. 11. The school shall sweep and restripe the west parking lot before August 15, 2002. The Maplewood City Council approved this resolution on , 2001. 23 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, OCTOBER 15, 2001 a. Hill- Murray School Conditional Use Permit Revision (2625 Larpenteur Avenue East) Mr. Roberts said Hill- Murray School proposes to put an addition onto the west side of the school building for a chapel and a student entrance. This addition would have about 9,000 square feet of space and is to enhance and support the school's religious studies curriculum and to provide a student entrance to the school. In a future phase, they would add another entrance to the school property from Larpenteur Avenue and add 64 parking spaces near their east property line. (The city council approved these changes on June 28, 1999.) Hill- Murray School will do the improvements in stages as their funds allow. Mr. Roberts said staff feels the proposed chapel addition meets the findings for (CUP) approval and would be compatible with the existing school and the development in the area. None of the proposed changes or the addition should cause any problems for the city or the neighbors. Staff is asking the planning commission members to adopt the resolution to approve revisions for the conditional use permit for Hill- Murray School and the athletic fields at 2625 Larpenteur Avenue East. The city bases this approval on the findings required by ordinance. This approval is subject to conditions of approval adopted by the city council on June 28, 1998, subject to the revisions on pages 3 and 4 of the staff report. Mr. Roberts said staff has added a condition for item 1. c. for the chapel addition and have also made some corrections and updates to the other conditions on the school site. One condition staff has proposed to add is condition 11 on page 4 regarding the sweeping and restriping of the west parking lot before August 15, 2002. Item B. on page 4 in the staff report is for the community design review board to review. Commissioner Frost said where do the Fire Marshal's comments come from as noted on page 3 of the staff report? Mr. Roberts answered that some of it is covered in the state fire code, he does not believe any of the comments are in the city code. The Fire Marshal may have some latitude of what he can require and if he considers it to be a life- safety issue. Commissioner Trippler asked staff if they are asking planning commission members to approve item A. on pages 3 and 4 of the staff report? Mr. Roberts said yes. Commissioner Trippler asked if most of the conditions in part A. from item 6 -10 on pages 3 and 4 are part of the 1999 changes? Mr. Roberts said the conditions were actually from 1996 and were last updated and changed in 1999. Commissioner Trippler asked if that means Hill- Murray School has not done these conditions since 1999? Mr. Roberts answered no, some of those conditions have been done. The others are still important conditions and staff wants to keep them enforced. Hill- Murray School has not done the new item 7. regarding the bleachers. They have not changed their baseball field yet so that is still an important condition and when they choose to do that work, that condition is still in effect. On the new item 9. Hill- Murray School has done the turf management plan, and the last sentence was deleted because they submitted the new front -entry addition and it is completed, so that part of that condition is no longer needed Commissioner Trippler said for the most part planning commission members are just making sure Hill- Murray School understands these things still need to, be maintained? Mr. Roberts said that is correct. Chairperson Fischer asked the applicant to come forward and address himself. Mr. Paul May, of Rafferty, Rafferty, Tollefson, Architects, the project architects, introduced himself. Commissioner Trippler asked Mr. May about the - comments from the Fire Marshal - on page 3 of the staff report. Mr. May answered that number 1, regarding the fire protection sprinkler system, is part of the uniform building code and the fire code. Number 2, regarding the visual alarm notification system, is part of the uniform building code for Americans for Disabilities Act (ADA) and Number 3, regarding the audible alarm notification system, is part of the fire code. Commissioner Trippler asked aren't those items already in place? Mr. May said the items are currently in place in the school and these would be extensions of the systems into the addition. Mr. Roberts said the Fire Marshal has asked staff to make sure the comments go in the staff report early. This is so an architect or an applicant will be aware of those conditions early on and so there would be no surprise later. Commissioner Rossbach said in looking at the plans on the second floor of the school in the existing building, are those rooms actually that strange shape as shown in the plans? Mr. May said in the staff report on page 15 those rooms are band practice rooms and are meant to have swayed walls for the acoustics. Commissioner Frost moved to adopt the resolution on pages 22 -23 of the staff report. This resolution approves revisions for the conditional use permit for Hill- Murray School and athletic fields at 2625 Larpenteur Avenue East. The city bases this approval on the findings required by ordinance. This approval is subject to conditions of approval adopted by the city council on June 28, 1998, subject to the following revisions (The deletions are crossed out and the additions are underlined). 1. All construction shall follow the plans as noted below: a. For the athletic fields, follow the plans date - stamped March 6, 1998. b. For the school and parking lot addition, follow the plans date - stamped May 19, 1999. c. For the chapel addition, follow the plans date- stamped October 1, 2001. The director of community development may approve minor changes. Th,.h„�,1 C ho,, mn „n ,, �. 2. The proposed construction for the cha el addition must be substantially started within one year of council approval or the permit revision shall end. The council may extend this deadline for one year. 3. The city council shall review this permit annually to monitor the traffic and parking situations related to the use of the athletic fields. 4. Any new lights shall be installed to meet the city code. This requires that they be screened or aimed so they do not cause any light -glare problems on streets or residential properties. ja - - - - - - - - - - - - - - - - - - - - • 0 t F . - - .• 1 a T • - -- T I - - - - r — - - - 1 . r . . . . . — -- - T . T . / . G O . . r . — - r - . . . r - r - - - — - I r . . I -19 Wr - - •• - - - r V IWA2 t I AK O!v& 1111M VP11111111 . - •- - -- - • 1WEL 1R111ILWjW • - • - - • • - - - - - - r r &Wjr r . r 0 r r I 10 r . LVI 0 triiititite . • . W7= r . 0 a L-2w* 0 LW airwl . • . 0 tO I 1111110 K4P . r LW2 I&WI IIIII I a r#b I W40 56. Post and maintain signs on the edge of the wetland - protection buffer prohibiting any building, mowing, cutting, filling or dumping within the buffer. Wetland buffer signs in the mowed area shall be placed at the edge of the lawn. 67. That portion of the proposed walking /running path that is within 50 feet of the wetland shall be built with a pervious material. 78. Ensure that all bleachers and dugouts are at least 30 feet from the Sterling Street and Larpenteur Avenue right -of -ways. 89.. The city may require the applicant to plant 30 native species of trees for screening between the playing fields and the homes on Knoll Circle, as may be determined at a future hearing on the conditional use permit. 9 The school shall prepare for city approval a turf management plan for the athletic fields. This plan shall include the mowing, watering and fertilizing practices that the school will follow in the care of their athletic fields and grounds. The school shall prepare for city approval a turf management plan for the athletic fields. The school shall prepare and follow the plan so the practices will minimize the impact of the storm water runoff on the nearby wetlands. 10 � -1-. Submit a grading and drainage plan for watershed district approval to provide sedimentation control at the storm water discharge point before it dumps into the south wetland area. 11. T he school shall sweep and restripe the west oarking lot before August 15, 2002 Commissioner Pearson seconded the motion. The motion carries. Ayes — Fischer, Frost, Ledvina, Mueller, Pearson, Rossbach, Trippler This item goes to the city council on November 13, 2001, and the community design review board will review it at their meeting October 23, 2001. DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA OCTOBER 23, 2001 C. Hill- Murray School Chapel Addition 2625 Larpenteur Avenue East Mr. Paul May, of Rafferty, Rafferty, Tollefson Architects, is requesting city approval of the following for Hill- Murray High School. 1. Revisions to the conditional use permit (CUP). They are proposing changes to the approved plans for the school. The city code requires a CUP for schools. 2. Design approval for an addition to the west side of the school. This includes the architectural, site and landscape plans for the project. Specifically they want to: 1. Put an addition onto the west side of the school building for a chapel and a student entrance. This addition would have a total of about 9,000 square feet of space and is to enhance and support the school's religious studies curriculum and to provide a student entrance to the school. 2. In a future phase, add another entrance to the school property from Larpenteur Avenue and 64 parking spaces near their east property line. (The city council approved these changes on June 28, 1999.) Hill- Murray School will do the improvements in stages as their funds allow. The proposed building addition should be compatible with the existing building. The new chapel area would have skylights and windows and doors with aluminum frames. However, the proposed building elevations show areas of brick color "A" and other areas with brick color "B" in the addition. According to the project architect, they intend brick "B" to match the existing building and brick "A" would be slightly darker than the existing building. They want the chapel to be compatible but slightly distinctive in color from the school. The city should require the brick in the addition to be of a color and style that is compatible with the existing school building. There are now 84 off - street parking spaces (including four handicap stalls) at the front (south side) of Hill- Murray High School. In addition, the school has 242 striped spaces in the parking lot west of the proposed addition and another 45 spaces in the lot north of the proposed chapel. As such, there are a total of 381 parking spaces not on the site. The city code does not specify minimum parking requirements for schools, but the number of spaces should be adequate for this facility. The west parking lot, however, is starting to show its age. The council should require the school to sweep and restripe all of this parking lot as part of this project. The proposed plans show the applicant removing four large coniferous trees from the west side of the school. However, the plans show the planting of three new maple trees in the project area. The remaining existing trees in front of the school and around the existing and proposed parking lots would provide sufficient landscaping. The applicant should provide a sidewalk along the west side of the chapel along the east edge of the existing parking lot. This is so a person may walk around the chapel without walking in the parking lot. Rooftop mechanical equipment that is visible from residential properties must be screened from view. New equipment that is visible, but not visible from residential properties, must be painted to match the building color. Board Member Shankar asked Secretary Ekstrand how wide the sidewalk staff is recommending should be? Mr. Paul May, of Rafferty,. Rafferty, Tollefson Architects addressed the board. Regarding the sidewalk, the dotted area on the plans is a new sidewalk and there will be a sidewalk from the curb to the building that would be about 15 feet. It will be broken up into three five -foot sections totaling 15 feet of concrete. The brick colors for "B" is a light tan and dark tan combination and will match with the existing brick and sample "A" is a darker tan brick. Mr. May brought colored brick samples from the manufacturer for members to see. The light tan brick is not an exact match because the brick company is no longer in business but it comes close and will look very nice. Mr. May also showed anodized aluminum window frame samples to board members in a shade of brown. The aluminum is maintenance free and would not require any painting. Chairperson Ledvina told Mr. May that he was wondering about the brick openings in the building and are they used in any other place in the structures? Mr. May said they are brick openings that the glass is set back on the angle. This is a way to screen the glass that is in the chapel itself. The idea is that it would act as a brick louver so that it would defuse the light coming from the west into the chapel space. There are no other locations on the structure where this detail is used. Although from a distance it will blend in quite well. Chairperson Ledvina asked Mr. May if those openings are actually windows? Mr. May said they are openings in the brick. Follow the right angel at each of the corners but where you see the 45- degree angel that is where the window is located into the chapel space. So, these are openings in the brick and there is air on either side of it, they are both outside spaces. Board Member Shankar asked Mr. May if there are 6 steps from the sidewalk up to the building? Mr. May said yes there is a 3 -foot grade change and there is an accessible ramp that goes to an angle. The entrance to the ramp is directly opposite where the disabled parking stalls are and then it slopes up to the entrance. The steps are six inches high and students wait for rides on the steps. Chairperson Ledvina asked Mr. May if he had any questions or concerns that are outlined in the staff report? Mr. May said no he has no questions. Chairperson Ledvina said he thinks this will be a nice addition and will blend in very nicely. Board Member Jorgenson moved to approve the plans, date - stamped October 1, 2001, for the proposed chapel addition to Hill- Murray High School at 2625 Larpenteur Avenue. The city bases this approval on the findings required by the code and the project shall be subject to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall submit the following for city staff approval: a. Grading, drainage, utility and erosion control plans to the city engineer. b. Plans that show the trees that the school wants to plant will meet city standards for size and species. 3. The applicant or contractor shall complete the following before occupying the addition: a. Replace property irons that are removed because of this construction. b. Install reflectorized stop signs at all exits, a handicap - parking sign for each handicap - parking space and an address on the building. c. Post a "no left turn" sign at the easterly curb cut. d. Paint the rooftop mechanical equipment to match the building color if the units are visible. The applicant shall provide screening enclosures around the units if they are visible from residential properties. e. Install site - security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so the light source is not visible and so it does not cause any nuisance to drivers or neighbors. f. Sweep and restripe the west parking lot. g. Meet all the requirements of the fire marshal. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the work. The amount shall be 150 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the addition is occupied in the fall or winter or within six weeks if the building is occupied in the spring or summer. 5. All work shall follow the approved plans. development may approve minor changes. Board Member Shankar seconded the motion. The director of community Ayes — Jorgenson, Ledvina, Shankar The motion is passed. City of Maplewood Official Sign -Up Sheet By putting your name and address on this sheet, you are requesting to address the Maplewood City Council on the following topic for up to five minutes. i4 A MEMORANDUM TO: FROM: SUBJECT: LOCATION: DATE: Agenda# f Action by Council Date City Manager Endorsed Ramse n Review - i fied Thomas Ekstrand Assistant Communi �°� ty Development Director e.e Conditional Use Permit arid. Desi ted � y Cou Pro �c�ve a Y Golf Course Century Avenue between Lower Afton Road and Linwood Avenue October 24, 2001 INTRODUCTION Project Description Kevin Finley, of the Ramsey County Parks and Recreation Department, is requesting approval of plans for the Productive Day nine -hole golf course. The proposed golf course would be located on property owned by Ramsey County, part of which was previously used for farming and cattle raising by the Ramsey County Correctional Facility to the north. Refer to the maps and building elevations on pages 11 --16. The proposed nine -hole golf course would have a 2,200- square -foot clubhouse, a practice range, 9, golf - practice area, a teaching area and a parking lot. The applicant also proposes to build a 7 square -foot maintenance building north of Lower Afton Road on the correctional facili tY' s property near their existing maintenance buildings. The proposed golf course would be partially maintained by a staff of inmates. Mr. Finley explained that there would be about ten inmates at any one time working the course. The county would select low -risk inmates through a screening process. These persons would be those who are sentenced to the correctional facility for short terms. High -risk, long term inmates would not be eligible to work in this program. A corrections officer would supervise the inmate workers. There will also be a groundskeeper to manage grounds keeping. Refer to the Productive Day Summary on pages 22 -23. Requests The applicant is requesting that the city council approve: 1. A conditional use permit (CUP) for a golf course. Refer to the narrative on pages 17-2 . 1 . City code requires a CUP for golf courses in an F (farm residence) district. 2. Building, site and landscape plans. DISCUSSION Conditional Use Permit and Land Use Plan Compliance Golf Coumtz- The proposed golf course would be compatible with the surrounding development. The majority f the neighbors, � g ors, furthermore, liked this proposal. Of the 56 replies to our survey, 79 percent (44 1 neighbors) liked this proposal, 18 percent (10 neighbors) had no opinion but offered comments and 3 percent (2 neighbors) opposed this project. This use would fit the OS (open space) land use designation of the southerly third of the site. The comprehensive plan designates the northerly two thirds of the site as G (government). This category was created to include all types of government -owned and operated facilities. It should be noted that if the county ever sold this golf course to a private entity, it would then require a comprehensive plan amendment from G to OS or P (park). Maintenance Building As I mentioned above, the proposed maintenance building would be on the correctional facility's site north of Lower Afton Road. Staff is considering this a "minor construction" project for that property. The city code allows minor construction projects— projects under $200,000 in value —to be reviewed by staff. The CUP for that property also allows the director of community development to allow minor changes to the plans. Staff considers the proposed maintenance building minor change e g that would not require a revision to the CUP for the correctional facility. Wetlands and Drainage There are 10 delineated wetlands. on the site. On October 3, 2001, the Ramsey /Washington Metro Watershed District Board conditionally approved the Productive Day Golf Course proposal pending submittal of final plans. According to Cliff Aichinger, district administrator for the watershed district "the design does a good job of protecting the wetland buffers where possible and restoring buffer areas where some disturbance is necessary. We believe the county made every effort to avoid the buffer areas." The proposed plan meets Maplewood City Ordinance requirements for wetland protection. The. applicant must dedicate wetland- buffer easements and install wetland - protection signs around each wetland buffer as required by code. The applicant is proposing to construct a holding pond on the site that would handle runoff from the clubhouse roof and the parking lot. There would also be three ponds used to collect water to use for lawn irrigation. plus one sediment pond near the intersection of Lower Afton Road and Century Avenue. There would be no runoff from new impervious surfaces going into the existing wetlands. Building Designs Clubhouse The clubhouse would be attractive. The applicant is proposing an exterior of cedar -shake style siding. This siding material will be a cement -board composite that is be more durable than cedar, yet still have the appearance of shakes. There would be a brick base on all elevations that extends upward to the bottom of the windows. The roof would have asphalt shingles. The building colors would be red and white for a farm -house look to emulate the site's farming heritage. The siding, columns and window trim would be white. The roof and base would be red. Maintenance Building Staff finds no problem with the placement and choice of materials for the proposed maintenance building. This building would have a corrugated -metal exterior. The city code allows corrugated metal buildings in farm districts. The applicant chose to place this structure on the correctional 2 facility property so not to detract from the esthetics of the golf course. This building would be set back 300 feet from Lower Afton Road and screened by trees and the berm along the street edge. The applicant has not selected colors for this building. Staff recornmends that the applicant provide a marked crosswalk from the maintenance - building driveway to the golf course to clearly alert drivers of this crossing This crossing should be d g g P by signs along the road and crosswalk striping on the street pavement. Site Lights The practice range, parking lot and clubhouse area would be lighted. The practice range would be lit until 10:30 p.m. The main golf course would not be lit. The city code requires that the applicant � pp submit a lighting plan because of the adjacent residential properties. This plan should include pole height, fixture design, light spread and must meet all code requirements. Tree Replacement, Landscaping, Screening and Fencing The city ordinance requires that the applicant replace "significant" trees that would be cut down. Significant trees are over -story trees such as maples, oaks or ash of eight inches in caliper or greater. The largest concentration of such trees is next to the police firing range in the southwest corner of the property. Mr. Finley told me that they intend to preserve as many trees as possible. This includes the tree growth along Century Avenue. There will be no problem meeting he c ity tY code for tree preservation /replacement between the trees to be preserved and the 300 new trees the applicant proposes to plant. It should be noted that the applicant would use trees from the correctional facility's nursery stock and would plant the trees over a five -year period. The landscaping proposed within the golf course would be attractive. Screening for the neighboring homeowners to the west and for those across Linwood Avenue is of greatest importance. Many of the neighbors who responded to our survey had specific wishes for how the area behind their property would be landscaped. Some wanted a clear view of the golf course while others wanted trees. Some wanted a fence to keep golfers out while others did not want a fence, The county should continue working with the homeowners to provide the amount and type of -screening that they would like to have. Fire Marshal's comments 1. The site plan should be revised to include an access road to the clubhouse. 2. Sprinklers may be required to the buildings. This will be determined at the plan review. 3. If sprinklers are not required, a fire alarm system will need to be installed. Police comments 1. There is concern with balls hitting cars. 2. Traffic flow onto Century Avenue is a concern but may resolve itself with proper signage. 9 Neighbors' Concerns /Questions Traffic Impact Some neighbors are concerned about traffic congestion at the intersection of Lower Afton Road and Century Avenue. The county traffic engineer said that future signalization at this intersection is likely but _there are no plans to install them at this time. In terms of the cause of traffic impact, the need for future signalization would be created more by increases in housing and business - traffic in Woodbury, Maplewood and St. Paul. Golf course traffic should be regulated by scheduled tee times. Staff recommends that the applicant construct a right -turn lane on Century Avenue into the site Who will pay for the damage if windows get broke and siding aets dented? The golfers are responsible for any damage that they cause. Mr. Finley said that the county does respond to claims of damage. If golf ball damage occurs, a homeowner must call the course right away. Golfers are responsible, but the county has aided in settlement. This is handled on a case - by -case basis. Wi ll our pr ©petty value qo down ? The affect on property values is the opposite. Homes adjacent to golf courses typically increase in value quicker than others. Many new golf courses are built as part of single- dwelling and townhouse developments. Will our taxes go up? As house value increases, taxes likewise may increase. Will our homeowner's insurance rates m up? Concerned homeowners should check with their insurance agents about this. I asked a representative of State Farm Insurance if their agency would charge a higher rate for insurance to insure a home next to a golf course. They said that they would not. There is concern about safety of oropert� and Individuals because of inmates working on the course. Mr. Finley explained that there would be ten inmates working on the golf course at one time. They would be supervised, and only trusted, low -risk inmates would be allowed for this work on the golf course. Will there be a fence to keep golfers off of neighbors' property? The applicant would like to fence the entire course if their budget allows. They would install a six -foot -tall chain link fence with a black vinyl coating. 4 What (if any) is the overall cost to the city? The proposed golf course is intended to be self- sufficient. Mr. Finley said he expects it to take about three years for this to occur. There is no city involvement or costs to the city with this proposal COMMITTEE ACTIONS October 15, 2001: The planning commission recommended approval of the CUP. October 23, 2001: The community design review board recommended approval of the plans. RECOMMENDATIONS A. Adopt the resolution on pages 30-31 approving a conditional use permit for a nine -hole golf course on the west side of Century Avenue between Lower Afton Road and Linwood Avenue. Approval is based on the findings required by the code and subject to the following conditions: 1. All construction shall follow the approved site plan. The. director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 3. The city council shah review this permit in one year. 4. If Ramsay County sells this golf course to a private individual or company, they must request an amendment to the Maplewood Comprehensive Plan to change the plan for this site from G (government) to P (park) or OS (open space). 5. The applicant shall dedicate wetland -buffer easements around each wetland on the golf course property. These easements shall describe the boundaries of the buffers and prohibit any building, mowing, cutting, filling or dumping within the buffers. The applicant shall record the deeds for these easements before the city will issue grading and building permits. (code requirement) The applicant shall check with the city staff for the width of each buffer easement prior to drafting any easement documentation. 6. The applicant shall- install- wetland- buffer signs- that pr-oh -i -bit any building -, mowing -, cutting -, filling or dumping within each wetland buffer, (code requirement) 7. The driving- ran-g.e lights shalt not be on- .later- than-1.Q: 30- p-. m. B. Approve the plans (date- stamped September 13, 2001 and September 20, 2001) for the proposed- Productive Day Golf Course on the west side of Century Avenue between- Lower Afton Road and .Linwood Avenue_, based on the findings required by the code. The property owner, Ramsey County, shall. do-the. following: 1. Repeat this review- in two-years-1f the city has not. issued a- permit for this.-project. 5 2. Provide the following for staff approval before the city issues grading or building permits: a. A detailed grading, drainage and erosion control plan, subject to the city engineer's approval. b. A final landscape plan that clearly depicts the perimeter landscaping across from or behind all dwellings. The applicant shall work with all adjacent homeowners to develop this plan to meet citizens' needs. c. A final, detailed photometric plan for all proposed outdoor lighting. d. A revised site plan showing a right -turn lane into the site from Century Avenue and a signed and striped crossing area between the maintenance building and the golf course. e. The dedication of wetland- buffer easements around each wetland on the golf course property. These easements shall describe the boundaries of the buffers and prohibit any building, mowing, cutting, filling or dumping within the buffers. The applicant shall record the deeds for these easements before the city will issue grading and building permits. The applicant shall check with the city staff for the width of each buffer easement prior to drafting any easement documentation. 3. Complete the following before opening the golf course for business and occupying the clubhouse building: a. Install a reflectorized stop sign at the exit from the Century Avenue driveway. b. Construct a trash dumpster enclosure for any outside trash containers for this facility. (code requirement) The enclosures must be 100 percent opaque, match the color of the building and have a closeable gate that extends to the ground. c. Install all required landscaping around the driveway, parking lot and clubhouse. It is understood that the landscaping of the golf course will take place over a five -year time period. d. Install wetland buffer signs that prohibit any building, mowing, cutting, filling or dumping within each wetland buffer. (code requirement) 4. If any required work is not done on or around the clubhouse, clubhouse parking lot, maintenance building and maintenance building parking lot, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of cost of the unfinished work. c. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. The d+fector of community development may 0 6. Signs shall comply with the requirements of the sign code and are not part of this approval. 7. Black vinyl- covered chain link fencing is approved around the golf course. The applicant may install a lesser amount but should attempt to install fencing according to the wishes of abutting property owners. 7 CITIZENS' COMMENTS I surveyed the owners of the 112 properties within 350 feet of the proposed golf course. Of the 56 replies, 44 were in favor, 2 were opposed, 5 indicated "no comment" / "no objection" and 5 took no position but offered comments /concerns. Many comments were repeated and shared by the respondents. I have included a summary of all of the comments I received and copies of letters that were sent. In Favor 1. Like the idea of maintenance by the inmates. 2. Like that open space is preserved. 3. The layout looks great. 4. Property values will rise. 5. This is good for the county, the city and the homeowners. 6. Good use of the property. 7. Looks like a good neighbor. 8. We hope to have a good view of the course. Keep it open. No fence please. 9. This is better than more housing. 14. This fills a recreational need and is good for south Maplewood. 11. Wonderful! 12. Excellent concept and excellent use of correctional facility inmates. 13. The county staff has done an excellent job in keeping us informed. Good job! Thank you! 14. Refer to the letter on pages 24-25 from Stuart L. Bestland. Opposed 1. Who will pay for the damage if windows get broken and siding gets dented? 2. Our properly value will go down. 3. Homeowner's insurance rates will go up. 4. Will we be compensated if our rates go up? 5. Will our taxes go up? 6. Security due to inmates maintaining the grounds is a serious concern. 7. Refer to the letter on pages 26 -28 from the Michele Starkey family. Comments from those neither "for" nor "opposed" to the golf course 1. Preserve trees when possible. 2. Will there be a fence to keep golfers off of neighbor's property? 3. To what degree are inmates involved? 4. The clubhouse should have cut or natural stone perhaps a "craftsman-style" look. 5. There should be traffic signals at the Lower Afton Road and Century Avenue. 6. What (if any) is the overall cost to the city? 7. Plantings rather than fencing is preferred along the west lot line. 8. Refer to the reply on page 29 from the Cdr. G. Pye. N Several neighbors offered name suggestions rather than "Productive Day" Singing Hills, Deerwood Ponds, Century Hills, Deerwood Golf Course, Deer Ridge, Liberty Bend, Victory Lane, Turning Point, Patriot's Pride, Maplewood Century Golf Course, Crestview Golf Course, Maplewood Meadows, Century Golf, Crestview Links, Century Dunes, Crestview, Highwood, Deer Run, Battle Creek and Cow Path. REFERENCE INFORMATION SITE DESCRIPTION Site size: 90 acres Existing land use: undeveloped SURROUNDING LAND USES (surrounding the proposed facility) North: Upper Afton Road and the Ramsey County Correctional Facility South: The St. Paul Police Department shooting range, Linwood Avenue and single dwellings East: Century Avenue the Valley Creek Apartments and single dwellings in the City of Woodbury Vilest: Single dwellings, townhomes and the St. Paul Police Department shooting range PLANNING Land Use Plan designations: G and CAS Zoning: F CODE REQUIREMENTS Section 36 -52(4) of the city code requires a conditional use permit for golf courses in an F district. Section 36- 437(1) requires a conditional use permit for any public service or public building use. Findings for CUP Approval Section 36- 442(a) requires that the city council base approval of a CUP on nine findings. Refer to the findings for approval in the resolution on pages 30 -31. APPLICATION DATE These applications were submitted September 20, 2001. State law requires that the city decide on these requests within 60 days. The city council must act on these requests by November 20, 2001. p:sec12- 28\prodday.doc Attachments: 1'. Location Map 2. Neighborhood Map 3. Site Plan 4. Site Plan Enlargement S. Clubhouse Elevations S. Maintenance Building Elevations 7. Golf Course Narrative 8. Productive Day Summary g. Letter from Stuart Bestland 10. Letter from Michele Starkey Family 11. Survey reply from Cdr. G. Pye 12. CUP Resolution 13. Site Plan and Building Elevations date- stamped September 13, 2001 (separate attachment) 14. Landscape Plan date - stamped September 20, 2001 (separate attachment) 10 Attachment 1 � o CL � z 0 U MAINTENANCE BUILDING I SITE 16 I. HMMWON CT. 2. GWRIDGE LN. 17 t. CURM CT. 2. VAU" VIEW CT. 3. LAKEWOOD CT. 74 2. v i1 PROPOSED PRODUCTIVE DAY GOLF COURSE OC M = Q O O "G L - -1 I ww colruRr w. s NEW coinM mr 3 NEW C&4rM W 0 LOCATION MAP 4 N 11 Attachment 2 "w LOWER AFTON ��-.+• 6 ^_---- 11lr- _-- II1r�^�_ ,,,�•....� � `, � ����� rf vY -�,� � � .j� rw d M_ 6S� map 77' SINGLES DW ELLINGS" Pil F i- LL DWELLINGS Lu 0 . z W CITY OF WOOD-BURY, -NEIGHBORHOOD MAP 11 RAMSEY COUNTY H CORRECTIONAL FACILITY MAINTENANCE BUILDING SITE ZIL-0 a- Maur z [10 PROPOSED TOWNHOMES PROD OCTIVE DAY �,r': ____ r ,.. �K., GOLF COURSE 6 -10 SO A TO DWELLING f ST. PAUL POLICE --� � �.! 1 , . ! ,-- -- FIRING RANGE I lKllAll"%^M A A /=Kll 1-n 4 12 Attachment 3 INSET SHOWING LOCATION OF PROPOSED MAINTENANCE BUILDING I GD) - CA a QA o oil, 00 I ca* I 9 0 4 0 Q , '41 72 LINVVUUU AVI=Nl I-- Q wo, z Z W �• w 0 !v Y-L SITE PLAN 13 Rd" 4-) E -C U (0 4-) 4-) course overflo --si / si --------- li storm sediment - -� �_� --- - { .n pond J�l ,_ -`" � ::,�,�:'; 1 •:_:._:.,_ .__ _ • 7 . �W.F_ 825.0. A.. , � W*"E'35.0 O.F_ 5119,0� j8 .F -4 29.0 UARill. 9— LL i 5 CL 1 1110 ct1VP . . . . . . P! w4c Po e 38 steel 1 ;11-Y -0 3.1 n 36.5 k P ractice green INS= • LU praq c iliki , Al C r1tt 80 0 `j 7 1 Uj ractic rri I - E twit ol 9 area 62 CO) -con c ete curb and g utter 34 4 a trash encl 0 �e re L dum LEGEND '7 ards, PARKING LOT LIMITING . ...... ... M All 0 , FARKlNGLOTLIGHTINC. praptIcem. LLJ ' i . ' �+ .. °/ / o �, • �L, � a�Dy z ` ,. : .i •,r • . y'.' ! • .06 g r ion,.,' DRIVING RANGE LIGHTING .......... practice range' T. 4 t ! �n er cart sta SIGNUCHTING photometric plan to be submitted to Cit of Ntaplewood staff for their reviet btland we and approval prior to construction 5 2. P ro ect ive netting 5 5 ORNAXIENTALTItER Q. Z 0 OL eVP Ste DECIDUOUS TREE cart patio d n -,p n 0. EVERGREEN TREE CATCH WIN Y Y 3 8 nd Pipe f bestited) W .32 C 0 o — - . 1tv f Ma ewood Ramse - Washin Metro Watershe North d District Golf Course Submittal Plan Sheet of 4 No -4 so too 200 Productive Day Golf Course Maplewood, Minnesota Ramse Count Parks Ramse Count R Ramse Washin Metro Clubhouse Site Plan • ' Courfe Archilects: I i , D Date: Au 29, 2001 200 Productive Day Golf Course Maplewood, Minnesota Attachment 6 -- �•�.�A� -,cis �. ---� r�E-I•►� --- �"�� �. � . = 7"I 1� s to �N4 �) SOUTH ELEVATION j jll + i jj +,, .. ` s•1 PING 04 EAST ELEVATION BUILDING ELEVATIONS PROPOSED MAINTENANCE BUILDING 16 -i Art M 6 Fp Ilk Ail Ap --, - "M - , - .0� �T, Z i U 0 ar. r. 4W.- 'M�. 14 A, W -F A Xf 21 jl � - l il" -Aw 4z- OM ) J�.. •�• \ .�. • � f .i•►J S'f. qiL( may' . '• . l 'S r 01 oft --b, a rose Cc y Cow: ey iunt au vb, icrea ion RECEIVED SEP 13 2001 Golf Course Narrative / justification for Conditional Use Permit Productive Day Golf Facility is a proposed golf course development on 90 acres of open space in the City of Maplewood south of Afton Road and west of Century Avenue. The golf facility will include a regulation 9 hole golf course, a practice range, golf practice and teaching areas, a clubhouse, a parking lot and maintenance building. Construction of the golf facility will disturb approximately 70 acres. Natural Features The site topography varies from gently rolling to rugged. The property has unusual topographic characteristics with the north half being moderate to flat with the south half varying to rolling to rugged. There are 10 delineated wetlands on the site (refer wetlands report dated June 19, 2001 by Graham Environmental Services). The general character of the site topography will be maintained with some of the more severe slopes softened to address golf course playability. Trees of significant character are minimal on the site. Those significant trees that do exist would remain wherever possible. r iz3 �-? � �'�' `f... t 41 "�tfi �• T�s''i S�'„ �, _ 1 ?- 'ii.'' The golf course design incorporates the natural features of the site . Grading will be in the range of 150,000 yards. The existing wetlands will be maintained in their current configuration. Wetlands buffers have been established in conjunction with the Ramsey Washington Metro Watershed. Improved wetland buffer plant materials will be planted at the direction of the watershed to enhance the quality of the buffer. Land Uses Land use in the vicinity includes residential on the south, east and west and, the Ramsey County Community Corrections facility on the north which includes a large amount of open space (100 acres plus). The use of the property as a golf facility will preserve the open space character of the existing site to maintain the character of the surrounding area. All program features will be sited, designed, maintained, constructed and operated in conformance with the City's comprehensive plan. Using the site as a golf course property should not decrease the value of surrounding residential properties as shown by the frequent use of golf courses as a residential development enhancement that increases the value of the residential properties. The golf course maintenance facility will be located on the north side of Afton Road on the Ramsey County Corrections property. The location of the maintenance facility will minimize any negative impact associated with a maintenance facility ty� im Project Impacts Increased traffic to the site would be minimal. Full foursomes with tee times at every 8 minutes would indicate 30 golfers per hour accessing the golf course Adding range users at a maximum of 50 and assuming a turnover of 40 minutes there would be at the most 105 trips per hour to the golf course assuming all the golfers drove alone. Access to the golf course will be designed and located to be in accordance with County and City safety standards. The entrance drive to the parking lot will be located off of Century Avenue and will be designed to allow for access for police and fire protection. Water and storm sewer lines will be connected to the clubhouse and maintenance facility from existing water and sewer lines. No excessive additional costs for City of Maplewood public facilities or services would be created. Site Soils The soils in the area are predominantly silty and sandy loams with minor pockets of organic soils associated with the wetlands areas (refer site soils map). Soil Tees: Locations Amigo Silt Loam 6 -12% northwest corner (3 tee area) Comstock silt loam northern area (range, 1 fairway area) Duluth silt loam middle Hart of site, south west corner (no. Kingsley Sandy loam Posking Silt Loam Santiago Silt Loam Seeleyvill Muck Urban land - Kingsly Complex 3 1 7o-127o slope Soils vary from well drained to excessively drained. The site soils are ideal for growing golf course turfgrasses. Topsoil and organic matter appear to be extremely limited in some parts of the site. Erosion control measures during construction will include installing erosion mat on steep slopes. Sod will be installed around key golf course features including tee, green and bunker complexes. Turfgrass germination will occur from 3 to 10 days in irrigated areas. 6, 7, 8 far south, southwest (8 tee area, 4 green, 5 tees, 3 green/ 9 fairway) northwest property (2 green, 3 fairway areas) northern area (practice range, hole 2, 1 green, 3 tees) around wetland E Mature turf should occur within 30 days. Buffer areas designated on the plans will not be disturbed during construction. 19 Project Information Owner: Ramsey County Community Corrections Department 650 Government Center West 50 Kellog Boulevard West St. Paul, MN 55102 -1657 (651) 266 - 2385 fax (651) 266 - 2293 contact: Harley Nelson, Assistant Director Ramsey County Parks and Recreation Department 2015 North Van Dyke Street 50 Kellog Boulevard West Maplewood, MN 55109 - 3796 (651)777-1707 contact: Greg Mad-c, Director Gill Miller, Inc. 122 North 2nd Street River Falls, WI 54022 715.425.9511 fax 715.425.2962 contact: Garrett Gill or Paul Miller Hagen, Christensen & McILwain Architects 212 Third Avenue North, Suite 350 Minneapolis, MN 55401 612.904.1332 fax 612.904.7366 contact: Roger Christensen Engineering Loucks Associates 7200 Hemlock Lane, Suite 300 Minneapolis, MN 55369 763.424.5505 fax 763.424.5822 contact: Jeff Shopek Environmental Consultant Graham Environmental Services, Inc. PO Box 189 Ellsworth, WI 54011 715.647.5110 fax 715.647.5209 contact: Mike Graham Irrigation Consultant Legal Consultant Agronomic Consultant Site Design Associates, Inc. 26 Roberts Street, Suite 115 Fargo, ND 58102 701.232.8440 fax 701.232.0644 contact: Rick Keller Mike Kraker 615 Summit Avenue St. Paul, MN 55102 -2605 651.686.1914 John Netwal, CGCS 20 Park Avenue Eldridge. Iowa 52748 319.285.6210 20 Construction Schedule 1. Obtain conceptual plan approval and other applicable permits. 2. Prepare and obtain approval for construction plans including grading and drainage plans, photometric plan, and landscape plan. 2. Stake the tee, green and dogleg points. 3. Hold preconstruction conference one week prior to starting construction. 4. Install temporary gravel construction entrances/ exits. 5. Install site erosion control fence. 6. Establish clearing limits, install tree protection. 7. Excavate pond sites to serve as construction sediment basins as the first grading _ activity. 8. Construct temporary diversions with stable outlets above areas to be graded. 9. Rough grade site, stockpile topsoil, construct channels, install catch basins, culverts and outlet protection, and install sediment fence as needed. Maintain any diversion channels along tops of slope daily. 10. Finish grade non irrigated slopes as soon as rough grading is complete. Seed, disc anchor, mulch or install fabric. in non - irrigated areas immediately following finish grading. 11. Install irrigation system in fairways, at tees and greens. 12. Install rock cart paths. 13. Plant trees and shrubs 14. Finish grade golf course features including tees, greens, fairways and bunkers. Install sand and topmix as specified. 15. Seed, disc anchor, mulch or install fabric as specified in tee, green and fairway areas. 16. Erosion and sediment control practices will be inspected weekly and after 1 / 2" rainfall events. Needed repairs will be made immediately. 17. Remove all temporary erosion measures at completion of the maturation grow in period at the direction of the owner. 18. Estimated construction start time to final stabilization is 15 months 21 Attachment 8 R.AMSEY COUNTY CORRECTIONAL FACILITY R EC E I VED Productive Day Summary OCT 10 2001 October 10, 2001 "The productive day program shall be designed to motivate inmates in local correctional facilities to develop basic life and work skills through training and education, thereby creating opportunities for inmates on release to achieve more successful integration into the community." Minn. Statutes 241.275 The Productive Day Initiative Program was started in Ramsey County in late 1995. The establishment of this program was made possible by the Legislature which resulted in the granting of funds to local correctional facilities. The Ramsey County Correctional Facility received $260,000 per fiscal year, the funding to be terminated effective June 30, 2002. The correctional facility has used Productive Day funding to implement a new work/industry effort which resulted in the establishment of a nursery /greenhouse program, and, the expansion of the Community Service Work Crew program. The nursery /greenhouse program is currently producing annuals, perennials, native prairie plants, aquatic plants, containerized trees and shrubs, and balled and burlapped trees for sale to governmental entities. Expanded relationships with the DNR, Ramsey -Wash- ington County Watershed District, Ramsey County Parks and Recreation, City of Maplewood, and various other Ramsey County municipalities. We have also expanded off-grounds landscaping projects for various municipal and county departments. The golf course crew would be a new addition to our established inmate work efforts. The Community Service Work Crew program consists of supervised inmate work crews performing a variety of public service tasks such as: cleaning bus shelters, preparing office space for renovation, moving furniture, cleaning "garbage" houses, moving ooks g for the library systems, laying sod, cutting trees and brush, and painting. Inmate work crews have also helped in assisting with food and flood relief efforts. A shared goal of the Productive Day program is to have an inmate use more of his incar- cerated time more productively by engaging in work, educational, and vocational programs. It's purpose is to teach work readiness and to inhibit and/or ameliorate an inmate's involvement in less desirable activites within the facility. Productive Day efforts includes the following inmate work, education, or self - improvement efforts: Dorm cleaners; floor maintenance crews, gym crews, hall cleaners, library assistants; engineer, auto mechanic, kitchen, and laundry crews; nursery and greenhouse crews; the community service inmate crews that are sent out into the community upon requests by governmental agencies; education in the form of actual classroom instruction; and participation in self - improvement programs such as domestic abuse groups, chemical dependency, parenting groups, Cognitive Skills group, financial management, multi - cultural group, job readiness groups, etc.,etc. Inmates are assigned to work projects and crews based on results from a classification hearing that is held the second day of their arrival within the facility. A 22 standardized criteria system has been established that takes into account an inmates criminal history, current offense, past incarceration and behavior and adjustment history, other jurisdictional warrants, length of present sentence, and medical and physical condition. They are then classified as in need of CLOSE, MEDIUM, or MINIMUM supervision/control. Only those persons classified as MINIMUM receive outside clearance and are eligible for working outside the confines of the facility gates. Inmates with a current offense of assaults, robbery, terroristic threats, kidnapping, false imprisonment, escape, sex offenses, offenses resulting in death, and those with an Order of Protection are automatically excluded from being classified as MR41MUM. They are also excluded if their current offense is not one of the above offenses but were convicted of one of those offenses during the previous year, or convicted of sex offenses or had an escape in the previous five years. If they past this test, they cannot have any outstanding warrants against them, have 180 or less days to serve, and their past behavior and/or adjustment during previous incarcerations has been free of any major problems that resulted in "good time" credit being taken away from them. The characteristics of the average inmate that is classified as MI \JMUM and obtaining outside clearance to work on a golf course crew is typically minor property offenders, an, assortment of traffic offenses, drinking and public disorder offenses, petty thieves, check and financial fraud offenses, contempt of court offenses, drug possession, and violation of probation offenses. 23 Attachment 9 September 27, 2001 Mr. Thomas Ekstrand ,Assistant Conunwiity Development Director I appreciate the informational mailing regarding the proposed nine -hole golf course. I have a few comments concerning the up- coming project. I live northwest of tee box f#4. I have marked an enclosed map. TUe dark red dot is the location of mNr home. 1) ' Currently the pond behind my home, which e - tends into the proposed golf course, contains fish, turtles and attracts wildlife. Will care be taken to maintain the water uality of J the pond? The following comments refer to the border between my home and the golf course which I have harked with a. green line on the enclosed map. 2) There are a. few large trees adjacent to the border I hope would not be removed for the project . 3) Will there be a fence along the border to keep golfers on course property? 4) will there be a fence alon the border to keep me from sneaking on the golf course`? The golf course will be a beautiful addition to the area. I welcome and support the project. I look forward to bringing family and friends there in the future. Thank vou, Stuart L. 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'.��'� �" � �[�� -� f! , ` .:�;�_�-- ���:�.r�l�..,.���'�.�: `, ..�..,r..' � �' � rt 5d0%4 u.r.i District Golf Course Submittal P Ian Sheet 2 o rift Uniir .qp F o u r*s e I 1 bmby mniiy Hut these plans were by nsG ar R S uodt r tny4kt& tupervi.im end thin .m a duly re9i�leed :st _: I.and.otpaAtdtitedinths otMleoaa= ;` %; MILL `r . t..� I SC8�9. • ' . C,olf Cmnra Ar+chitrar •.••N..t�.er •Ir••. e r a n •ewer F.rt.. wt .r... Ped W. NWler, Assilled • "Im W its. ila.mm r. • r•. r �...... •.•. Tom^ \ Together We Can September 20, 2001 Robert Starkey Lincoln Michele M Starkey 350 O'Day Street S Manlewoo d. 1��IN 55119. -5538 NEIGHBORHOOD SURVEY — RAMSEY COUNTY PRODUCTIVE DAY GOLF COURSE This is to get your opinion on an application the city received for property in your neighborhood. Ramsey County is proposing to build a. nine-hole golf course on the undeveloped property pre�+iousiy operated. by the R ams e•jl County Correctional � a� iiil'�% fa, it .g pgrposes. Thi proposed golf course would be located along Century Avenue- between Lower Afton Road and Linwood Avenue. It would include a club house on the and a maintenance building across Lower Afton Road on the correctional facility site near the facility's greenhouses. The golf course will -be maintained by inmates of the Ramsey County Correctional Facility under the supervision of facility's staff. Refer to the enclosed maps and drawings. I need your opinion to help me prepare a recommendation to the planning commission and city council. Please write your opinion and comments below and return this letter, and any attachments on which you. have written comments, in the enclosed postage -paid envelope by October 1, 2001. If you would like further information, please call me at (651) 770 -4562 between 8 a.m. and .x:30 p.m. I will send you a notice of any public hearing on .this application. Thank you for. Y our comments. I will give them careful consideration. i THOMAS EKSTRAND — ASSISTANT COMMUNITY DEVELOPMENT DIRECTOR Enclosures:' Maps and Drawings I have no comments: r � `* Attachment 1 e. O f ' 4 OFFICE OF CO DEV • 26 • F'Ax: 651 - 770 - 4506 6 51-770-4560 CITY OF MAPLEWOOD 1 830 EAST COUNTY ROAD B MAPLEWOOD, MN 55109 Comments: h6LAie, rna& axi-_02 L-2� cn li� AN Pc_� Lb back 1 I O F r ' i (AJ,� ha --�ce ,(-ems, � � c� � rn�;fi�;� •, � ox���` )LO �rn.e�� -i U cAa wt� `Xi-w4 W CCO. <O a4ke � ,b����c:�, e1?Z rLe -,�'c d-�- �i'b in' too dj� U /Y7 rnC�io . 4tt;-r �y G�o� A /JAI L» LcYfu/�l � C�QC�G�2j wi � 'c ua ca �i.2 �5f u� ,cum. htt- u2�/z.(,C��uCGQ. Z&2t ,Lue rr f Cif'. n&--nLa.o ' e - L) �G�cQ Lae �a U 1ir�u c�s.U'� - cf1Srif�C� lump 1957 �3i =.��99 tr' YY CC r 0 i'.:.,,. �.... ,<,.. �. �`'...r.'_s.m 4 �Kt�.. J ^ •.F .t°f.r('.: .iP. (- .:F^(i^:7: 41 A Together We Can September 20, 2001 C of St . Paul 15 Kellogg Blvd W Room 140 St Paul, NtN 55102 -1613 Attachment 11 NEIGHBORHOOD SURVEY — RAMSEY COUNTY PRODUCTIVE DAY GOLF COURSE This is to get your opinion on an application the city received for property in your neighborhood. Ramsey County is proposing to 'wild a nine -hole golf course on the undeveloped pro perty previously operated by the Ramsey County Correctionai racany or farming purposes. This proposed golf course would be located along Century Avenue between Lower Afton Road and Linwood Avenue. It would include a club house on the site and a maintenance building across Lower Afton Road on the correctional facility site near the facility's greenhouses. The golf course will be maintained by inmates of the Ramsey County Correctional Facility under the supervision of facility's staff. Refer to the enclosed maps and drawings. I need your opinion to help me prepare a recommendation to the planning commission and city council. Please write your Opinion and comments below and return this letter, and any attachments on which you have written comments, in the enclosed postage -paid envelope by October 1, 2001. If you would like further information, please call me at (651) 770 -4562 between 8 a.m. and 4:30 p.m. I will send you a notice of any public hearing on -this application. Thank you for your comments. I will give them careful consideration. THOMAS EKSTRAND — ASSISTANT COMMUNITY DEVELOPMENT DIRECTOR Enclosures: Mws and nrawings 2u u rF' # I have no comments: We want to make sure everyone realizes the proposed golf course would be Comments: built adjacent to the firing range that the Saint Paul Police Department has ,operated for close to four decades and will continue to operate for a number o years into the future. Everyone should also realize there are the appropriate sound generated by this range and those sounds could be deemed as disruptive for you customers It would be unreasonable for the propsed golf course to have any impact on how the range (Productive Day Golf Course / Secton 12 -28) operates in any form or fashion. This inf ormation is provided so a decision is not made that would place the interests of this project in conflict with other land us in the area, including the target range. Cdr. G. Pye, OFFICE o f COMMUNITY DEVELOPMENT 29 651 FAX 651 - 770 - 4506 CITY OF MAPLEWOOD 0 1 830 EAST COUNTY ROAD B 0 MAPLEWOOD, MIN 55109 Attachment 12 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Ramsey County applied for a conditional use permit to construct a nine -hole golf course. WHEREAS, Section 36 -52(4) of the city code requires a conditional use permit for golf courses in an F (farm residence) district and Section 36- 437(1) requires a conditional use permit for any public service or public building use. WHEREAS, this permit applies to the property located on the west side of Century Avenue between Lower Afton Road and Linwood Avenue. The legal description is: THE E 1 /20F THE SE Y4 AND THE SE !a OF THE NE % OF SECTION 12, TOWNSHIP 28, RANGE 22, RAMSEY COUNTY, MINNESOTA. WHEREAS, the history of this conditional use permit is as follows: 1. On October 15, 2001, the planning commission recommended that the city council approve this permit. 2. On , 2001, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and, . fire protection, drainage structures, water and sewer systems, schools and parks. 30 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the approved site plan. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shatl become null and void. 3. The city council shall - review this permit in one year. 4. If Ramsey County sells this golf course to a private individual or company, they must request an amendment to the Maplewood Comprehensive Plan to change the plan for this site from G (government) to P (park) or OS (open space). 5. The applicant shall dedicate wetland -buffer easements around each wetland on the golf course property. These easements shall describe the boundaries of the buffers and prohibit any building, mowing, cutting, filling or dumping within the buffers. The applicant shall record the deeds for these easements before the city will issue grading and building permits. (code requirement) The applicant shall check with the city staff for the width of each buffer easement prior to drafting any easement documentation. 6. The applicant shall install wetland buffer signs that prohibit any building, mowing, cutting, filling or dumping within each wetland buffer. (code requirement) 7. The driving range lights shall not be on later than 10:30 p.m. The Maplewood City Council approved this resolution on , 2001. 31 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, OCTOBER 15, 2001 a. Ramsey County Productive Day Golf Course (Century Avenue between Lower Afton Road and Linwood Avenue) Mr. Roberts said Kevin Finley, of the Ramsey County Parks and Recreation Department, is requesting approval of plans for the Productive Day nine -hole golf course. The proposed golf course would be located on property owned by Ramsey County, part of which was previously used for farming and cattle raising by the Ramsey County Correctional Facility to the north. The proposed nine -hole golf course would have a 2,200- square -foot clubhouse, a practice range, golf - practice area, a teaching area and a parking lot. The applicant also proposes to build a 7,740- square -foot maintenance building north of Lower Afton Road on the correction facility's property near their existing maintenance buildings. The proposed golf course would be partially maintained by a staff of inmates. There would be about ten inmates at any one time working the course. The county would select low -risk inmates through a screening process. These persons would be those who are sentenced to the correctional facility for short terms. High -risk, long -term inmates would not be eligible to work in this program. A corrections officer would supervise the inmate workers. There will also be a grounds keeper to manage the grounds- keeping operations. Mr. Roberts said the applicant is requesting that the city council approve a conditional use permit (CUP) for a golf course. City code requires a (CUP) for golf courses in an F (farm residence) district. The community design review board will be reviewing the building, site and landscape plans. Mr. Roberts said the proposed golf course would be compatible with the surrounding development and was welcomed by most of the neighbors. A neighborhood survey was sent out and from that survey 52 replies came back with comments. 41 neighbors liked the proposal, 9 neighbors had no opinion but offered comments and 2 neighbors were opposed to this project. The county has had at least two neighborhood meetings and has invited neighbors to come and hear about the project and voice their concerns. There are 10 wetlands on the site. The Ramsey/Washington Metro Watershed District Board conditionally approved the Productive Day Golf Course proposal pending submittal and final plans on October 3, 2001. Cliff Aichinger, the district administrator for the watershed district had comments that were in the staff report. Mr. Roberts said the proposed maintenance building will be across LowerAfton Road. There is an entrance road at that location now where the maintenance building is proposed that serves as a back entrance into the correctional facility and to their greenhouses. The maintenance building would be next to that driveway so there would not be any additional curb cut onto Lower Afton Road. Mr. Roberts said to make a correction to the staff report on page 5 item A. the second sentence should say Lower Afton Road not Upper Afton Road. _ - Commissioner Ledvina asked staff if there have been any incidents with the residents associated with the activities with the workhouse and the nursery? Mr. Roberts said he has never heard of any incidents but the county staff could answer that. Mr. Roberts said he lives 2 blocks from that area and he has never heard of any incidents and it is not a concern of his as a neighbor of the facility or in his position with the city. Commissioner Pearson asked staff if this is going to have any negative effect on the St. Paul Firing Range operation? Are they sufficiently below grade there that they can still continue to operate in that location? Mr. Roberts said he can't answer that. That may be a question for the architect to answer. He said he knows the county and the project designers were well aware of that facility. Commissioner Trippler asked staff if planning commission members shouldn't really look at the maintenance building because staff considers it to be a small item? Mr. Roberts said page 2 of the staff report talks about that item. A minor construction project is defined in the city code as less than $200,000 in value and can be reviewed and approved by city staff. The maintenance building is essentially an oversized garage with an office so it will be less than $200,000. It was not seen as a major item in this case. Commissioner Trippler said that even though it is three times larger than the clubhouse it is considered to be a garage? Mr. Roberts said yes. Chairperson Fischer asked the applicant to come forward and address himself. Kevin Finley, the Director of Administration and Golf Operations for the Ramsey County Parks and Recreation Department addressed himself. He said upon review of the staff report he supports the work that they have done. This project has been in the works since August 1998. It was an idea that the corrections department came up with and was pursued as a joint venture. The property is adjacent to the correctional facility and the parks and recreation department has the expertise in operating golf courses, so they thought it would be a good idea to explore. There has been tremendous support from the neighbors. Back in 1998 a letter was submitted with 115 signatures on it to the county board in support of the project. They have had several open meetings with the neighborhood. They have had two or three layers of design review including neighborhood representatives, and people from the watershed district have helped out through the wetland issues in identifying those buffer zones in the plan. Commissioner Pearson asked Mr. Finley about the St. Paul Firing Range and if it has been taken into account with the design of the plans? Is this something that once the golf course opens there will be complaints about the firing that is done on the range? Mr. Finley said they have been very upfront in all of the discussions with the public. When they went into this project there were no intentions of displacing the St. Paul Firing Range. The St. Paul Firing Range is aware that the golf course is going to be developed, if the plans get approved. In the plans themselves there will be some berming. The St. Paul Firing Range is quite a bit lower by an elevation than where this golf course will be sitting and the firing of guns will be a noise factor. - Commissioner Pearson said he did not see anything on the citizen comments or that the St. Paul Police Department had been notified. Or did that they have an opportunity to respond in regard to their property? Mr. Roberts said he is sure the St. Paul Police Department was notified but he will check the file. Commissioner Trippler asked if there had been any other names thought of for the golf course other than the Productive Day Golf Course. There are a number of good professional Minnesota golfers, have you ever thought of naming a course after a Minnesota golfer like The Patti Berg Course or The Lehman Course? He is concerned about the maintenance building being on the other side of Lower Afton Road. He does not live in that area but whenever he has been in that neighborhood that road seems to be very busy. He asked if they anticipate that it will be difficult to get the equipment back and forth across that street particularly during rush hour traffic? Mr. Finley said the correctional facility workers will be getting ready and going out to work very early before the golfers are even there. They will be on the turf side before the rush hour begins in the morning and back on the other side before the rush hour in the evening. Mr. Finley also addressed the naming of the golf course. He said they had an opportunity to ask neighbors and others for a new name for the golf .course. The ideas fora new name for the golf course were due Monday, October 15, at 4:30 p.m. He is happy to report there were 115 suggestions and only about 11 of those suggestions were already repeated. They will go through a process that involves the park and recreation commission, the correction advisory board, and the county board to come up with a new name. The issue of naming a golf course after a famous golfer is that it costs a lot of money, when they lend their name to a golf course they take quite a stipend to do that. Commissioner Rossbach said his concern is about a letter that was sent in from one of the neighbors that talked about things that have allegedly happened over the last 15 years. The letter was regarding calling in and some activities that they said they witnessed. One of the incidences mentioned was with drug paraphernalia. What is your response to that? Mr. Finley referred that question to the Superintendent at the Ramsey County Correctional Facility. Art Cavara, the Superintendent at the Ramsey County Correctional Facility addressed the commission. He said members of the correctional facility spoke to the individual that wrote the letter expressing her feelings and the allegations regarding the inmates. She said she has seen contraband drops, cat calling etc. He said he has worked at the correctional facility for 8 years and he has never heard anything regarding these allegations nor has anybody else at the facility. He said if she did call the police department why hadn't anybody at the facility been notified of these allegations? Mr. Cavara gave the woman his name and telephone number, the assistant director of the corrections department's name and telephone number, and he said she was asked to come over to the facility to see how things are done and the process of the system. Mr. Cavara said the woman chose not to do that. He is not aware of any of the allegations that were made in the letter. He has gone to her address to see if in fact you can see things that take place from that location. He said it is almost impossible to see from her backyard with the fence and a grove of trees that are through that area. It is in an area that is further west from where inmates actually do any work, so he is not aware of what the woman is talking about. She talks about contacting- -the police department with complaints, when that does occur a complaint is logged on the lieutenant's logs and we found there were no such recordings of any complaints. The woman talks about late night activity, unless the inmates are on work release, and that is usually only one -or -two- inmates that work midnight shifts, they are in their rooms at 10:00 p.m. If they go to work during the day they have an hour to get back to work. Most of the inmates are in the facility by 6:00 p.m. if they are on work release. The other inmates that are on community crews are in the facility by 3:00 p.m. So he is not aware of any nighttime activity that she wrote about in her letter. Commissioner Rossbach asked Mr. Cavara if he would talk a little bit more about the process if someone did want to call to alert the correctional facility about something that happened? He asked Mr. Cavara if someone should call 911? Also the information that members have says the correctional facility has crews that are going out into public situations, he asked if Mr. Cavara could talk about that too. Mr. Cavara said if a resident wishes to call about inmate misbehavior or suspicious behavior thinking it is an inmate, the telephone calls that they do get, which are few and far between, come directly to the workhouse and are directed to Mr. Cavara's office or his assistant.. If Mr. Cavara or his assistant would not be present, they go to the shift lieutenant and are recorded in a log. Mr. Cavara gets information on all of the telephone calls recorded. When they had cattle on the property, and they did farming, any complaints that came in, members of the correctional facility would go directly to the neighbors who complained. He has gone to the locations himself personally and has sent crews out to investigate any complaints that were received. Generally the residents that border the correctional facility will call directly. If they call 911 he is not positive what happens to the people's calls or where they would be routed. It may be routed to the Maplewood Police Department, but if the calls are being routed there, he would expect that the police office would contact the correctional facility with the complaint. The problems that occur with the inmates are with working the farm or the nursery. The inmates will be working and will leave the tractor right in the middle of the field and walk away. They go into town and are picked up two or three days later. Mr. Cavara said the correctional facility has never had any problem with any , community crews they have. They have them working for the government center, at the libraries throughout the county, cleaning up garbage houses and bus stops, and a correctional officer is with the crew of 4 or 5 doing that. The nursery and the grounds- keeping crew generally have 10 -to -12 inmates a day. They are usually in or around the greenhouses or in the trees or tree lots, and there are four people supervising them at all times. Mr. Cavara said in the eight years he has worked there they have never had any type of behavior that would be considered assaultive or disruptive. Basically they get lazy and they have to send the inmates back into the facility and they get locked down for refusing to work. This past year Mr. Cavara said three inmates have walked off community crews from the nursery which they believe were set up ahead of time when the inmates called a girlfriend or a loved one and had them meet the inmate outside of the woods. At that point they have guards and patrol cars chasing them down 5 minutes later to catch them. Mr. Cavara said the inmates are generally level -1 inmates. A good majority are traffic offenders of all kinds, drug users, minor - property offenders with a good percentage of the inmates going through that facility more than once, the staff know these people very well. Most of them do not have any incident reports that are written within the facility. So there are not the high -risk person offenders at that facility. As of Friday, October 12, they had 112 inmates that would make outside clearance and they are only taking 18 of them outside. . Commissioner Pearson asked Mr. Cavara what the direct number you would want residents to call with complaints would be? Mr. Cavara answered that his direct number is 651 - 266 -1440. Commissioner Mueller asked Mr. Cavara in his opinion, if cleaning that area up, would that increase the possibility of covert type activity, or would it decrease the possibilities? Mr. Cavara said he thinks it will remain the same. They have inmate crews that will be mowing the ditches and the correctional officer might be 50 yards away, but that is not to say they are not going to drop a pack of cigarettes or something. They are all strip- searched when the inmates come in, and the item is usually caught quickly on the inmates. It is probably easier to leave contraband on the workhouse property verses on a golf course because of the fences, trees, shrubs, buildings, etc. on the property where things can be hidden. It would be pretty visible on a golf course and the plan right now is to have at least 2 correctional officers on the golf course that will be within sight. They have to worry about the girlfriend or loved one waiting for the inmate to escape in their car on Century Avenue. We don't believe the inmates would get out of line with the public or the neighbors and they are very sensitive about that. If an inmate even looks suspicious they get pulled off the crew and put back in the correctional facility and get replaced. Being assigned to the nursery and the golf course will be the "jewel" the inmates are looking for. People want to get outside and work rather than being cooped up inside the facility with 40 -to -50 people in one unit with a television blaring. Very few inmates are selected to go outside. Commissioner Frost asked Mr. Cavara if there would be other maintenance people in addition to the sentence -to -serve inmates working on the golf course? Mr. Cavara said the intention for the inmate laborer is to do the trimming, mowing, tree planting and the nursery and they intend to make full use of that. There will be a professional golf course superintendent that is going to be hired that will run the turf maintenance program. There will also be a fulltime maintenance person that will be part of the correctional facility staff and at least a half -time mechanic. They will probably supplement that with a few park and recreation aides that will be supplemental employees. Commissioner Frost asked Mr. Cavara would the correctional workers work in the clubhouse or for the food service? Mr. Cavara said there would be additional staff in the clubhouse. Commissioner Frost asked if the workers for the clubhouse would be coming from the correctional facility inmates? Mr. Cavara said no, the inmate labor is strictly for the grounds crew. Commissioner Mueller asked the length of the course, and is it an executive par, executive 9, or a par 3 course? Mr. Cavara said it is a par 35 course and there is a varying length from 3,000 yards down to 1,600 yards depending on the tee. Commissioner Mueller asked Mr. Cavara if anyone is helping to design the course to make it significant? He is assuming there will be somebody good designing the course but is it possible to get anybody with a big name to help design the course? Mr. Cavara said they do have a golf course architect that they have been working with who's name is Garrett Gill who is the principal of Gill Miller who is in the audience. He has designed some of the better courses in this area if anybody would like to address any questions to him. Commissioner Mueller asked what the cost will be to hit nine holes at this golf course? Mr. Finley said when they did the financial feasibility study they were looking at a rate of $15 for nine holes so it will be in that range. Commissioner Mueller asked Mr. Finley if it is possible to get a membership, or is this a public course? Mr. Finley said one of the things about this golf course is that it will be part of the golf course system that includes Keller, Goodrich, Manitou, and Island Lake. But it is going to be on it's own and there will be a huge debt service to pay. It will have to be paid for out of the revenue generated from this golf course, so they probably won't lump in memberships with the other courses as it is done. He is sure there will be some type of a discount for residents at least. Commissioner Rossbach said golf courses use a lot of fertilizers, chemicals etc. and there is a lot of wetland area there. What if any provisions have been made to try and deal with that situation and safety. Mr. Finley said the biggest thing is to establish the buffer zones. They have worked very closely with the watershed district and establishing those zones and certainly the City of Maplewood has the opportunity to review the recommendations. They have had to actually change the design of the golf course a few times just to meet those standards. There will be those buffer zones that will include areas not only during construction, but during operation as well. They are hoping the quality of the water on the property will be better after the golf course is operating because of the quality of the plant material that is there. Some of the steep slopes that are there will be gently graded so there is not as much runoff into those ponds. In addition to that, as part of the hiring of the golf course architect, they have an expert that is part of their team that is working with his golf course superintendents in developing a maintenance plan for this property. It is very sensitive with all the water. All of the pesticide applicators are licensed by the State of Minnesota and he has full confidence that they are not harming the property when they are applying pesticides or fertilizers to the property. Commissioner Frost moved to adopt the resolution on pages 30 -31 of the staff report approving a conditional use permit for a nine -hole golf course on the west side of Century Avenue between Lower Afton Road and Linwood Avenue. Approval is based on the findings required by the code and subject to the following conditions: 1. All construction shall follow the approved site plan. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 3. The city council shall review this permit in one year. 4. If Ramsey County sells this golf course to a private individual or company, they must request an amendment to the Maplewood Comprehensive Plan to change the plan for this site from G (government) to P (park) or OS (open space). 5. The applicant shall dedicate wetland - buffer easements around each wetland on the golf course property. These easements shall describe the boundaries of the buffers and prohibit any building, mowing, cutting, filling or dumping within the buffers. The applicant shall record the deeds for these easements before the city will issue grading and building permits. (code requirement) The applicant shall check with the city staff for the width of each buffer easement prior to drafting any easement documentation. 6. The applicant shall install wetland buffer signs that prohibit any building, mowing, cutting, filling or dumping within each wetland buffer. (code requirement) 7. The driving range lights shall not be on later than 10:30 p.m. Commissioner Rossbach seconded the motion. The motion carries. Ayes — Dierich, Fischer, Frost, Ledvina, Mueller, Pearson, Rossbach, Trippler This item goes to the Community Design Review Board meeting October 23, 2001, and goes to the City Council meeting November 13, 2001. DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA OCTOBER 23, 2001 a. Ramsey County Productive Day Golf Course Century Avenue between Lower Afton Road and Linwood Avenue Secretary Ekstrand said Kevin Finley, of the Ramsey County Parks and Recreation Department, is requesting approval of plans for the Productive Day nine -hole golf course. The proposed golf course would be located on property owned by Ramsey County, part of which was previously used for farming and raising cattle by the Ramsey County Correctional Facility to the north. Refer to the maps and building elevations on pages 11 -16. The proposed nine -hole golf course would have a 2,200- square -foot clubhouse, a practice range, golf - practice area, a teaching area and a parking lot. The applicant also proposes to build a 7,740- square -foot maintenance building north of Lower Afton Road on the correctional facility's property near their existing maintenance buildings. The proposed golf course would be partially maintained by a staff of inmates. Mr. Finley explained that there would be about ten inmates at any one time working the course. The county would select low -risk inmates through a screening process. These persons would be those who are sentenced to the correctional facility for short terms. High -risk, long term inmates would not be eligible to work in this program. A corrections officer would supervise the inmate workers. There will also be a groundskeeper to manage the grounds. Secretary Ekstrand stated that the Planning Commission reviewed the land use aspects on October 15, 2001, and recommended approval of the conditional use permit. The proposed maintenance building would be located across the road. Staff likes the location of the maintenance facility across Lower Afton Road. This allows the applicant to not have a utility building located on the nicely designed golf course and it allows them to keep the maintenance building grouped together with other maintenance buildings for the correctional facility. Since it is well hidden with the berming and the trees, staff is not concerned with its appearance being a corrugated- metal exterior. Staff feels the proposed clubhouse is a very attractive building. The applicant is proposing an exterior of cedar -shake style siding. This siding will actually be a cement -board composite that will be more durable than cedar, yet still have the appearance of cedar shakes. There will be a brick base on all elevations that extends up to the bottom of the windows. The roofing will be asphalt shingles. The building colors will be red and white for a farmhouse look to emulate the site's farming heritage. The siding, columns and window trim would be white, the roof and base would be red. Secretary Ekstrand said there are 10 delineated wetlands on the site. On October 3, 2001, the Ramsey/Washington Metro Watershed District Board conditionally approved the Productive Day golf Course proposal pending submittal of final plans. The proposed plan meets the Maplewood City Ordinance requirements for wetland protection. The applicant must dedicate wetland- buffer easements and install wetland - protection signs around each wetland buffer as required by code. Staff is recommending signage to warn mowers to stay an appropriate distance away from the edges of the wetland -buffer area. Secretary Ekstrand said the city ordinance requires that the applicant replace significant trees that would be cut down. There will be no problem meeting the city code for tree preservation /replacement between the trees to be preserved and the 300 new trees the applicant proposes to plant. It should be noted that the applicant would use trees from the correctional facility's nursery stock and would plant the trees over a five -year period. Screening for the neighboring homeowners to the west and for those across Linwood Avenue is of greatest importance. Many of the neighbors who responded to our survey have specific wishes for how the area behind their property would be landscaped. Some wanted a clear view of the golf course while others wanted trees. Some neighbors wanted a fence to keep golfers out while others did not want a fence. The county should continue working with the homeowners to provide the amount and type of screening that they would like to have. Mr. Finley told Secretary Ekstrand they are proposing to put a chain link fence around the entire site if the budget allows for it. Staff recommends approval of the fencing but they may install a lesser amount of fencing based on how the neighbors and the applicant make a final decision. Secretary Ekstrand said, regarding traffic, some neighbors commented that they see a lot of congestion at Lower Afton Road and Century Avenue and feel it will be more congested with the proposed golf course being built. Staff spoke with the city engineer and the county traffic engineer and they feel that the proposed golf course is not a big traffic generator. The traffic will worsen primarily because of the developments in Maplewood, St. Paul and Woodbury traffic going through that intersection. Staff is recommending a right turn lane on Century Avenue into the site. Before the meeting Mr. Finley mentioned to Secretary Ekstrand that the county does have plans in 2003 to improve Century Avenue, putting in left and right hand turn lanes. Secretary Ekstrand said he would be comfortable keeping an eye on the situation year by year. If traffic does become a problem staff may impress upon the county that they may have to do something quicker to alleviate the traffic problem. Maybe that condition can be revised to require they follow the counties roadway improvement plan as an option under 2 d. on page 6. Board Member Shankar asked staff if the applicant had shown any lighting for the parking lots? Secretary Ekstrand said they are proposing to light the practice range, parking lot and clubhouse area. The main golf course would not be lit but the practice range would be lit until 10:30 p.m. The city code requires that the applicant submit a lighting plan because of the adjacent residential properties. This plan should include pole height, fixture design, light spread and must meet all code requirements. Staff would like to see the final plans for the lighting. Chairperson Ledvina asked staff if the lighting was laid out in condition 2 c. on page 6? Secretary Ekstrand said yes it is. Chairperson Ledvina asked Secretary Ekstrand about the right and left turn lanes on Century Avenue and Lower Afton Road and the counties plans for upgrading the intersection Secretary Ekstrand said that the right and left turn lanes are proposed adjacent to the driveway into the golf course not at the intersection. Mr. Finley may be able to expand on that subject when he speaks. Chairperson Ledvina asked staff if the counties are evaluating these roadways on an ongoing basis and if they determine a signalized intersection is necessary they will go ahead with that based on the traffic needs and development in the area? Secretary Ekstrand said yes, and signalization as he understands it, is going to be a project that involves a lot of jurisdictions. It is on a county line so it has Ramsey County, Washington County, Maplewood and Woodbury to involve. Mr. Kevin Finley, of the Ramsey County Parks and Recreation Department addressed the board. He commended the staff for the report, it is very thorough and they did a nice job putting it together. It is his understanding that the intersection at Century Avenue and Lower Afton Road is a State of Minnesota jurisdiction so they would need to be involved with the decision making as well as Ramsey County, Washington County, Maplewood and Woodbury. Ramsey County is planning on resurfacing that area on Century Avenue between Linwood and Lower Afton Road that is adjacent immediately to the golf course. At that time the turn lanes into the golf course would be installed. If it gets pushed back beyond 2003 they can have some temporary striping put in there just to control the traffic. Board Member Shankar asked Mr. Finley what the thinking was with the red and white color scheme for the clubhouse? Mr. Finley said the use of that land and the historical sense reflects a farm era and the color scheme follows a farm theme. Chairperson Ledvina asked Mr. Finley to elaborate on the fencing issue.. Will the county agree to omit sections of fence along the west boundaries to accommodate homeowner's wishes? And what is the height of the fencing? Mr. Finley said the neighbors have been very helpful in this area. Ideally they would like to put a fence along the perimeter as a precaution. Cost may be prohibiting this to happen. After several surveys that were done with the neighbors, the results are pretty much mixed. The neighbors that live on the south half or the west border, in the town homes would like a fence. The neighbors that live on the south half in the residential area do not want a fence. The neighbors have shrubs, trees and different kinds of fencing that the residents put up themselves so they are not in favor of fencing. The applicant has conveyed to the neighbors that they will obey the neighbor's wishes. What may happen is that there would be a fence installed along the town homes, and that would be all that would be installed. Mr.. Finley said they have to wait until the bids come back to see what the cost would be. He is concerned about the security of the golf course along Lower Afton Road because it is very flat and wide open and there will be wetlands built into that area. That is the part of the golf course that carries the water out. Mr. Finley said the fence would be about 5 -feet high with a black vinyl coating. Chairperson Ledvina asked Mr. Finley when he talks about security problems is he talking about ATV's and motorcycles being driven onto the course? Mr. Finley said he is talking about ATVs, snowmobiles, and cars that go off the road, etc. that could cause major damage. Chairperson Ledvina said the board has expressed a preference for less cyclone fencing. Recognizing the need for security the fence can be lower in height but we also want to be sensitive to the aesthetics. Mr. Finley said the neighbors are not worried so much about golf balls going into their yards but people trespassing into their yards to get golf balls. Chairperson Ledvina said he had some questions about the layout and the building itself. Should they be addressed to. Mr. Finley or to the architects? Mr. Finley introduced the architects the board. Mr. Garrett Gill who is the principle architect of Gill Miller Inc., the golf course architects, and Mr. Roger Christensen who is the principle architect with Hagen, Christensen, Mcilwain Architects who are the building designers. Mr. Miller and Mr. Christensen addressed the board. Chairperson Ledvina said he is a golfer and he thinks it is a very nice feature to have a practice area on this course. He asked if it is possible to install a sand bunker for practicing sand shots? Mr. Gill said yes, there is such a feature on the south end of the range of the golf course. There is a small instructional tee and a practice bunker. He pointed out to board members. Chairperson Ledvina said he has seen the practice areas next to the teeing areas for the practice range. He did not expect the practice area to be so far away on the course. Mr. Gill said when they put the practice bunker up at the tee line they thought that for many golfers that is probably their worst shot. They like to put golfers making those kinds of shots off by themselves to practice. The idea of the bunker shot is that they could practice again coming onto the pitching green with their bunker shot. That area is a self- practice area as well as teaching area where a golf - professional can take a small group of golfers and have a class. Chairperson Ledvina asked how would a golfer get back to that area? Would they just go along the east side of the netting? Mr. Gill said yes. They see this being used more in a supervised type of situation. Chairperson Ledvina said that is a nice feature and he is glad they designed it on the course. One of the things he noticed about the design is that they have a lot of tees on this course and you are able to play this course with many different levels of expertise. On holes 3 and 7 there is a water feature generally in front of the tee but mostly to the right side and he knows there is an added degree of difficulty when you have to carry the water. For those two holes he thinks it may add a little more challenge to the course if the tees were located further to the west maybe 20 yards on both of those tees. Chairperson Ledvina said the clubhouse building is a nicely designed structure and fits in with the over -all -theme the county is looking for. He asked about the masonry base around the structure and how high from the ground level it is. Mr. Christensen said he brought a materials board with him. The masonry base will be a red brick and it will be coming out no more than two feet. With the windowsill height it will wrap completely around the building to give it a red base. Mr. Christensen showed the sample materials to the board members. The outside of the clubhouse is white and the shingles are a deep red. Board Member Shankar asked Mr. Christensen if the building is going to be opened in the winter months? Mr. Finley said part of that is going to depend on the demand but the plan is to be open for cross - country skiing. Board Member Shankar asked about the secure car storage space shown on the side of the building. Is there fencing around that area and if so what type of fencing is that? Mr. Christensen said it is very similar to what they did at the Goodrich Golf Course. The golf carts are actually recessed into the ground a bit with a two -foot high keystone retaining wall so you can't drive out. There would also be a wooden gate to close it off matching the color scheme of the building. So it is not a fence but more of a depressed paved area that you can't drive out of. Board Member Shankar asked if the window frames are white? Mr. Christensen said yes. Chairperson Ledvina asked if the glass on the windows is tinted? Mr. Christensen said no. Board Member Shankar asked if the design is going to be fully handicapped accessible? Mr. Christensen said yes it would be totally handicapped accessible inside and out including the route to the parking lot. Board Member Shankar said he thinks it looks very handsome. Mr. Christensen said thank you very much. Board Member Shankar moved to approve the plans (date- stamped September 13, 2001 and September 20, 2001) for the proposed Productive Day Golf Course on the west side of Century Avenue between Lower Afton Road and Linwood Avenue, based on the findings required by the code. The property owner, Ramsey County, shall do the following: 1. Repeat this review in two years if the city has not issued a permit for this project. 2. Provide the following for staff approval before the city issues grading or building permits: a. A detailed grading, drainage and erosion control plan, subject to the city engineer's approval. b. A final landscape plan that clearly depicts the perimeter landscaping, across from or behind all dwellings. The applicant shall work with all adjacent homeowners to develop this plan to meet citizens' needs. c. A final, detailed photometric plan for all proposed outdoor lighting. d. A revised site plan showing a right -turn lane into the site from Century Avenue and a signed and striped crossing area between the maintenance building and the golf course. e. The dedication of wetland - buffer easements around each wetland on the golf course property. These easements shall describe the boundaries of the buffers and prohibit any building, mowing, cutting, filling or dumping within the buffers. The applicant shall record the deeds for these easements before the city will issue grading and building permits. The applicant shall check with the city staff for the width of each buffer easement prior to drafting any easement documentation. 3. Complete the following before opening the golf course for business and occupying the clubhouse building: a. Install a reflectorized stop sign at the exit from the Century Avenue driveway. b. Construct a trash dumpster enclosure for any outside trash containers for this facility (code requirement). The enclosures must by 100 percent opaque, match the color of the building and have a closeable gate that extends to the ground. c. Install all required landscaping around the driveway, parking lot and clubhouse. It is understood that the landscaping of the golf course will take place over a five -year time period. d. Install wetland buffer signs that prohibit any building, mowing, cutting, filling or dumping within each wetland buffer (code requirement). 4. If any required work is not done on or around the clubhouse, clubhouse parking lot, maintenance building and maintenance building parking lot, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. c. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. The director of community development . may approve minor changes. Board Member Jorgenson seconded the motion. Ayes - Jorgenson, Ledvina, Shankar The motion is passed. Agenda# 1 Action by Council MEMORANDUM Date Endorsed Modified TO: City Manager Rejected FROM: Shann Finwall, Associate Planner SUBJECT: Moratorium on Development in the Hillcrest Village Redevelopment Area DATE: November 5, 2001 INTRODUCTION On July 9, 2001, the city council formally supported a concept design for the Hillcrest Village Redevelopment Area. Hillcrest Village is part of the Metropolitan Council's smart growth initiative to create livable neighborhoods where homes, jobs, and services are linked by walkable streets. The concept was developed by the design firm of Calthorpe Associates from smart growth workshops held by the Metropolitan Council for the Hillcrest shopping center and contiguous commercial properties in Maplewood and St. Paul (refer to the Hillcrest Village Redevelopment Area map attached for exact location). Project Description In order to reflect the proposed Hillcrest Village design concepts in the City of Maplewood's zoning ordinances, zoning map, and comprehensive plan, staff is proposing a one -year moratorium on developments within the area. The moratorium will allow staff to coordinate with the Metropolitan Council, City of St. Paul, White Bear Avenue Business Association, hired consultants, property owners, interested citizens, and the city council in developing design criteria for the area based on smart growth objectives. RECOMMENDATION Adopt the attached Hillcrest Village Moratorium Ordinance. This ordinance establishes cone -year (November 13, 2002) moratorium on development within the Hillcrest Village Redevelopment Area. p:ordlhillcrest village moratorium staff report Attachment: Moratorium Ordinance Hillcrest Village Redevelopment Area ORDINANCE NO. AN ORDINANCE FOR THE PURPOSE OF PROTECTING THE PLANNING PROCESS AND DEVELOPING BUILDING AND DESIGN STANDARDS FOR THE HILLCREST VILLAGE REDEVELOPMENT AREA The area under consideration (hereinafter " Hillcrest Village Redevelopment Area ") includes land north of Larpenteur Avenue, east of White Bear Avenue, south of Ripley Avenue, and west of Hazel Street; also including properties on the west side of White Bear Avenue located north of Larpenteur Avenue and south of Frost Avenue (refer to Hillcrest Village Redevelopment Area map attached for exact location). The Maplewood City Council ordains: SECTION 1. PURPOSE 1.01 The City of Maplewood, in cooperation with the Metropolitan Council and the City of St. Paul, are currently conducting a smart growth initiative study that includes land use planning components for the Hillcrest Village Redevelopment Area. 1.02 The objective of the study is to design a land use concept for the Hillcrest Village Redevelopment Area. This information will help create a livable neighborhood where homes, jobs, and services are linked by walkable streets. 1.03 In addition to the study, the city's zoning ordinance, zoning map, and comprehensive plan may need to be revised to reflect the following issues: - Land use - Building setbacks - Building height - Design standards for buildings - Pedestrian flow and safety - Parking - Streetscaping - Signage - Lighting - Landscaping - Housing density 1.04 There is a need for these studies to be conducted so that the city can adopt changes to the city's zoning ordinance, zoning map, comprehensive plan, and design standards for the development of the Hillcrest Village Redevelopment Area. ATTACHMENT 1 2 SECTION 2. REDEVELOPMENT STUDY; MORATORIUM 2.01 The study is authorized by the city. City staff shall coordinate this study with the Metropolitan Council, City of St. Paul, White Bear Avenue Business Association, hired consultants, property owners, interested citizens, and the city council. 2.02 Upon completion of the study, it shall be presented to the planning commission and community design review board commission for their review and recommendation to the city council. 2.03 A moratorium on development in the Hillcrest Village Redevelopment Area is adopted pending completion of the study and /or the adoption of any amendments to the city's zoning ordinance, zoning map, or comprehensive plan as deemed necessary as a result of the study. The city will not approve any subdivision or building permit for a new building during the moratorium period. The city may issue building permits for the expansion or remodeling of existing structures. SECTION 3. TERM 3.01 The term of ordinance shall be for one year or until such time as the city council adopts amendments to the city's zoning ordinance, zoning map, or comprehensive plan as deemed necessary as a result of the study. SECTION 4. VARIANCES 4.01 Variances from this ordinance may be granted by the city council based upon a determination that a proposed subdivision or development would be compatible with proposed land use and zoning, and that such proposals would keep with the spirit and intent of this ordinance. The procedures to be followed in applying for a variance from this ordinance shall be in accordance with state law on findings for variances and shall include the following: a. The applicant shall file a completed application form, together with required exhibits, to the Community Development Department. b. The application for a variance shall set forth special circumstances or conditions which the applicant alleges to exist, and shall demonstrate that the proposed subdivision or development is compatible with existing or proposed land use and zoning. C. The application shall be submitted to the planning commission for their review and recommendation to the city council. d. The city council may in its discretion set a public hearing prior to making a final determination on the requested variance. e. The city council may impose such restrictions upon the proposed subdivision or development as may be necessary to comply with the purpose and intent of this ordinance. 3 SECTION 5. EFFECTIVE DATE 5.01 This ordinance shall take effect after the city publishes it in the official newspaper. The Maplewood City Council approved this ordinance on 2001. Mayor Attest: City Clerk p:ordlhilicrest village moratorium Attachment: Hillcrest Village Redevelopment Area 4 N City of Maplewood Hillcre-st Village Redevelopment Area 5 Attachment 2 Larpenteur Avenue 5 DRAFT OF MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, October 8, 2001 Council Chambers, Municipal Building Meeting No. 01 -24 1. Hillcrest Study Area Moratorium (First Reading) a. City Manager Fursman introduced the staff report. b. Assistant City Manager Coleman presented the specifics of the report. Mayor Cardinal moved to adopt the following ordinance that establishes aone -year (October 8, 2001) moratorium on development within the Hillcrest Village Redevelopment Area: ORDINANCE # 816 AN ORDINANCE FOR THE PURPOSE OF PROTECTING THE PLANNING PROCESS AND DEVELOPING BUILDING AND DESIGN STANDARDS FOR THE HILLCREST VILLAGE REDEVELOPMENT AREA The area under consideration (hereinafter "Hillcrest Village Redevelopment Area ") includes land north of Larpenteur Avenue, east of White Bear Avenue, south of Ripley Avenue, and west of Hazel Street; also including properties on the west side of White Bear Avenue located north of Larpenteur Avenue and south of Frost Avenue (refer to Hillcrest Village Redevelopment Area map attached for exact location). The Maplewood City Council ordains: SECTION 1. PURPOSE 1.01 The City of Maplewood, in cooperation with the Metropolitan Council and the City of St. Paul, are currently conducting a smart growth initiative study that includes land use planning components for the Hillcrest Village Redevelopment Area. 1.02 The objective of the study is to design a land use concept for the Hillcrest Village Redevelopment Area. This information will help create a livable neighborhood where homes, jobs, and services are linked by walkable streets. 1.03 In addition to the study, the city's zoning ordinance, zoning map, and comprehensive plan may need to be revised to reflect the following issues: - Land use - Building setbacks - Building height - Design standards for buildings - Pedestrian flow and safety - Parking Streetscaping - Signage - Lighting - Landscaping - Housing density 1.04 There is a need for these studies to be conducted so. that the city can adopt changes to the city's zoning ordinance, zoning map, comprehensive plan, and design standards for the development of the Hillcrest Village Redevelopment Area. SECTION 2. REDEVELOPMENT STUDY; MORATORIUM 2.01 The study is authorized by the city. City staff shall coordinate this study with the Metropolitan Council, City of St. Paul, White Bear Avenue Business Association, hired consultants, property owners, interested citizens, and the city council. 2.02 Upon completion of the study, it shall be presented to the planning commission and community design review board commission for their review and recommendation to the city council. 2.03 A moratorium on development in the Hillcrest Village Redevelopment Area is adopted pending completion of the study and/or the adoption of any amendments to the city's zoning ordinance, zoning map, or comprehensive plan as deemed necessary as a result of the study. The city will not approve any subdivision or building permit for a new building during the moratorium period. The city may issue building permits for the expansion or remodeling of existing structures.. SECTION 3. TERM 3.01 The term of ordinance shall be for one year or until such time as the city council adopts amendments to the city's zoning ordinance, zoning map, or comprehensive plan as deemed necessary as a result of the study. SECTION 4. VARIANCES 4.01 Variances from this ordinance may be granted by the city council based upon a determination that a proposed subdivision or development would be compatible with proposed land use and zoning, and that such proposals would keep with the spirit and intent of this ordinance. The procedures to be followed in applying for a variance from this ordinance shall be in accordance with state law on findings for variances and shall include the following: a. The applicant shall file a completed application form, together with required exhibits, to the Community Development Department. b. The application for a variance shall set forth special circumstances or conditions which the applicant alleges to exist, and shall demonstrate that the proposed subdivision or development is compatible with existing or proposed land use and zoning. C. The application shall be submitted to the planning commission for their review and recommendation to the city council. d. The city council may in its discretion set a public hearing prior to making a final determination on the requested variance. e. The city council may impose such restrictions upon the proposed subdivision or development as may be necessary to comply with the purpose and intent of this ordinance. Seconded by Councilmember Collins Ayes - All - - AGENDA ITEM rl AGENDA REPORT TO: FROM: DATE: Richard Fursman, City Manager R. Charles Ahl, Director of Public Works /City Engineer November 5, 2001 Action by Council Date Endorsed Modified e,jected SUBJECT: Assessment Hearing — Southcrest Avenue Retaining Wall Repair and Drainage Improvement — City Project 01 -24 Introduction Two residents in southern Maplewood have a failing retaining wall along a public drainage easement that has failed. The property owners requested city assistance in the repair and regrading of the slope. The city's involvement in the project is to provide engineering, construction administration and assessment of project costs through a public improvement project. The work has been completed and an assessment hearing to levy the cost of the project is required. Background During the heavy rainfalls of April 2001, a retaining wall at 2620 Southcrest Avenue failed and eroded a slope behind 2620 and 2610 Southcrest Avenue. The retaining all and slope include g p a portion of a public drainage easement. The property owners have been working with city engineering staff on an appropriate design for the repair. The assistant city engineer completed Y g p a design, and.a contractor implemented the improvement. The residents agreed to pay 100 percent of this cost in the form of an 8 -year assessment at an interest rate of 5.8 percent. The assessment roll consists of a $6,470 assessment to 2610 Southcrest and a $6,470 assessment to 2620 Southcrest. Recommendation It is recommended that a resolution be approved adopting the assessment roll for the retaining wall repair and drainage improvements on Southcrest Avenue, City Project 01- 24. RCA jw Attachment RESOLUTION ADOPTION OF THE ASSESSMENT ROLL WHEREAS, pursuant to proper notice duly given as required by law, the city council has met and heard and passed on all objections to the proposed assessment for the construction of Southcrest Drive Retaining Wall and Drainage Easement Repair as described in the files of the city clerk as Project 01 -24, and has amended such proposed assessment as it deems just, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: I. Such proposed assessment, as amended, a copy of which is made a part hereof and is .available in the office of the city clerk and the city engineer, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments: extending over a period of eight years, the first of the installments to be payable on or after the first Monday in January, 2002, and shall bear interest at the rate of 5.8 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the`date of this resolution until December 31, 2001. To each subsequent installment when due shall be added interest for one year on: a : l unpaid installments. 3. It is hereby declared to be the intention of the council to reimburse itself in the future for the portion of the cost of this improvement paid for from municipal funds by levying additional assessments on,,-, notice and hearing as provided for the assessments. herein made, upon any properties abutting on the improvement but not made, upon any properties abutting on the improvement but not. herein assessed for the improvement, when changed conditions relating to such properties make such assessment feasible. 4. To the extent that this improvement benefits nonabutting properties which may be served by the improvement when one or more later extensions or improvements are made, but which are not herein assessed, therefore, it is hereby declared to be the intention of the council, as authorized by Minnesota Statutes Section 420.051, to reimburse the city by adding any portion of the cost so paid to the assessments levied for any of such later extension or improvements. 5. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Agenda.Q I MEMORANDUM TO: Richard Fursman, City Manager FROM: Bruce K. Anderson, Director of Parks and Recreation DATE: November 5, 2001 for the November 13, 2001 City Council Meeting SUBJECT: Maplewood Community Center Dehumidification System INTRODUCTION In September 2001, city staff prepared a memorandum discussing the air quality at the Maplewood Community Center. The current air quality in the pool area has caused irritation to our part -time and full -time staff, particularly guards who, are responsible for being in the facility for an extended period of time. The poor air quality is related to the lack of a dehumidification system within the building to remove chloramines from the air. The byproduct is an irritant to eyes, throat and lungs and has been documented as a contributor to lifeguard lung problems. The city council authorized staff to proceed with the bid process and determine a financing plan at time of bid award to improve the air quality. BACKGROUND The Maplewood Community Center opened to the public in October 1994. During the past seven years during pool operation, the city has received comments from pool staff and members that air quality is not as good as it could be. Staff documented the concerns and began a technical/detailed analysis including air quality samples, contacts with numerous vendors including mechanical contractors and original architect, to resolve the problem. A number of intermediate steps have been taken over the past years to reduce the problem of poor air quality, but the problem has persisted during the past five years. Following city council direction, the city hired MSD (Mechanical Systems Design) Inc., a professional engineering services company, to provide professional engineering services for the community center. The specific project scope was to resolve the problem that during certain tunes of the year, the existing pool dehumidification system is unable to properly ventilate, cool and dehumidify the pool area. The engineering challenge is to develop a solution or modify the existing system to provide adequate ventilation, cooling and dehumidification to maintain acceptable levels of relative humidity and pool water temperatures. The standard was established at 40-60% Rh and a pool temperature of 82 -84 degrees Fahrenheit. The engineering services include a conceptual design, construction documents phase, a bidding phase and ultimately, a construction phase. Total engineering cost for the project is $8,850. Following preparation of detailed plans and specifications, bids were opened on October 11 and two bids were received. The two bids were from Snell Mechanical in the amount of $77,630 and United Sheet Metal in the amount of $94,510. MCC Dehumidification S �2- November 5, 2001 Staff recommends that the cit council approve the low bid of $77,630 to Snell Mechanical to provide an updated and improved dehumidification s as well as the retaining of MSD Inc. to provide en services at a cost of $8,850. Staff has spoken with the finance director re the potential fundin plan. It is his recommendation that the cit council award the bid to Snell Mechanical and MSD Inc. for en services and that the pro be financed b the workin capital in the communit center operations fund. Finance director Faust detailed in a memo and I q uote the followin "The net operatin loss for the communit center throu 9-30 is $3,000 less than the same period last y ear. If this variance holds until 12-31, the net operatin loss will be approximatel $31 , 000, which is $10,000 less than the re-estimate. This "extra" $10,000, alon with cash reserves, can be used to finance the additional $25,000 of fixed asset purchases. In 2002, the planned $121, of fixed asset purchases should be reduced as needed to ensure that the 12-31-02 endin balance is approximatel $59,000 as in the 2002 bud Finance director Faust will be outlinin his financin plan in more detail at the 11 -13 cit council meetin RECOMMENDATION Staff recommends that Snell Mechanical be approved as the low bid for the pro at $77,630 and that MSD Inc. be awarded the en contract at $8,850 with the monies to be financed as outlined b the finance director. Wdehumbid.mcc Attachments Maplewood Community Center Pool HVAC System Modifications and Related Work SECTION 00300 BID FORM BID FORM SUBMITTED BY tlblITEE� tCT MFrp{_ 52o F2o,JT' Ail Poa>u 1' legal name of person, firm or corporation 7 0-na - t P-A 1. The undersigned, having carefully examined the Bidding Documents for the Work relating to the: Pool HVAC System Modifications and Related work Maplewood Community Center 2100 white Bear Avenue Maplewood, Minnesota 55109 and having, examined the site and being familiar with the local conditions affectin g the cost of the work, hereby proposes to furnish all labor, mater ial, eq al, e ui ment tools transportation and services necessary to complete the work in accordance with said Contract Documents for the following sums: LUMP SUM CONTRACT PRICE (BASE BID) �ICa�t�r'°r -t=om � �Q� ► Nlf- ti i►J r�� - �i�T��s Dollars ($ 2. The undersigned agrees, if awarded the Contract, to substantially complete the Work of the Contract, subject to the provisions of the Contract Documents, on or before q 1�g [" -iS ArTEIL _ , and finally complete by Ia wEe1di;, or--rc -rz C-s 1 Pcaoc.Eer-> Not'►cE 'tb 1�tzo�6 3. The undersigned agrees that this Bid may not be withdrawn for a periof thirty (30) calendar days immediately following the date of receipt of bids: 4. In submitting this Bid, it is understood that the Owner reserves the right to reject an g J Y or all bids, to accept any alternate(s) in any order or combination, and to waive any informality or irregularity in any bid received. 5. By signing this proposal the Bidder understands and agrees to the Terms Conditions and Specifications of the Contract. 00300 - Bid Form Page 1 of 2 Maplewood Community Center Pool HVAC System Modifications and Related Work 6. Alternate No. 1 (AHU -7 —Pool HVAC Unit Liner) 7. Addenda No(s). p TeC> j I r2l of have been received and in in this bid. 8. The following documents are attached and made a condition of this B is: a. Required Bid Security of 5% of the contract amount in the form of a bid bond or cashier's check. b. A list of Subcontractors and other persons and organizations required to be identified in this bid. The undersigned operates as a: Sole Owner V/ Other (Specify) Partnership Corporation, Incorporated in the State of ►v� ������j� LEGAL NAME OF PERSON, FIRM OR CORPORATION Mime N►�{ --l�N i�� ��G d{� hrlETfll.... A1ddress _ MS ( 1:1 By c, ---�- Title By Title By Title Seal, if bid is by a Corporation (if available) 00300 - Bid Form Page 2 of 2 Jul -19 -01 04:12P MSD St. Paul 651 602 0455 M£'GhCn G •r 89 East 5th Street s, r ;t Suite 101 •- St. Paul, MN 55101 PROPOSAL FOR PROFESS 10N.," A L ENIGINNEERUNTG SERVICES July 19, 2001 Mr. Paul Schlingman City of Maplewood 2100 white Bear Avenue Maplewood, NfN 55109 Re: Maplewood Community Center Pool Dehumidification System Dear Mr. Schlingman: Post - its Fax Note 7871 flat- V o l 1 pages ► , To From CC. /De;)',. CO. Phone # Phone # r Fax F, , ; f '�Dx 6� t s... We are pleased to submit this proposal for Professional 1~n(V Sel"Vices for the upgrades to the pool dehumidification system in the Maplewood Co=iunity Center. THE PROJECT During certain times of the year the existing pool dehumidification system is unable to properly ventilate, cool and dehumidify the pool rare .s s vs tern is to be modified to pro 11 de adequate ventilation, cooling and dehumidification to maintain acceptable levels of relative humidity and pool water temperatures. (Typically 40 to 60 %RH and pool temperatures of 82 to 84 deg. F). PROFESSIONAL ENGINTEERING SPP, 'k'TrF q Conceptual Design: In general, modifications to the pool dehumidification system «`ill include the addition of hot water preheat coil(s) to allow more outside air during ale i�, � , c ti i;ioi s uw refrigeration system to provide summer cooling; a means to reject heat of compressors to the building extenior when pool water heating is not needed; and associated systen contr and prograr m ;n Cr re��sians. Construction Document Phase: We will attend project coordination meetings as required. We will prepare construction drawings and specifi cations of the new work. The construction documents will be suitable for competitive bidding, permitting and cons NVe will ocord.inate City and project requirements with your staff. Bidding Phase: We will be. available to clarify documents during the bidding phase. We will prepare the mechanical portion of required addenda. colistwctioli pha-s - u. - We will review shop drawings of the major mechanical equipment and controls. We will be available to clarify documents during the construction phase. At the end of construction we will prepare a punchlist of those items not m conformance with the drawings and specifications and will ensure that your personnel have received proper instruction and all closeout documents have been received. P.01 P►',ene: X51 - %., Le -5 0 e- rlcil: ^isoC'rnec " - sy s.cD'r' Fox: 05 "1 .2 -0455 Jul-19-01. 04:1.23P i S � . Paulf 65>1 60� 04JS I , v•ood Community Ccntrr Pool Dehumidification System Rc% isions Page 2 of 3 FEE The fee for the services described above will be a lump sum of $8,850.00 ASSUMPTIONS The following assumptions were used in preparing this proposal We are prepared to begin immediately and can be complete with construction documents within one month of notice to proceed. In order to meet a September - October Construction Schedule, the work should begin soon to allow tune for competitive bidding and ordering of equipment. NVe 1i11 not attempt to document e�rery as -built condition such as L <r1Ld1r_ - n�`}r pip nD c ? C, L:id 'rf conditions. we only plan on confirming that the existing drawrings convey intent of the installed work. Printing of drawings and specifications for final issue and construction is a reimb expense. A. reasonable amount of plotting and printin �r,r -c ;..,, = _.. _. ., ldjs LtxLtV 4+t•.i r i ` � .L- construction docurnerit phases is il"lcluded in our fees. Changes to the documents for c Qr e[Tors Or OnSS:Cr':s pre b • Additional services will be billed at 2.75 times the direct personnel cost of the individuals involved. A fee schedule is attached. The following are considered additional services- o Any changes to the construction documents, addenda, bulletins, or change orders required as a result of a change in project scope. o Preparation of "Alternates" where such alternates result in additional engineering and documentation. o Processing of a-v� requested change request's curing or cik pi� ice. o Implementation of "Value Engineering" or cost reduction items requested by Owner after preparation of the construction documents. o Revisions to construction documents required by enactment of or changes to codes or laws, or other governmental changes, after preparation of documents. U rr Gcessutg Colitract Cs cLUSu • Reimbursable expenses will be authorized in advance and will be billed at our cost. Thank you for considering us for this project. �N e are Iookiiig forvv-ard rU helping make it a success. Sincerely, Accep -cd By, INIECHANICAL S�`STENIS DESIGN, I:tiC. CITY QE MAPLEWOOD Robert A. F1scl~ler, P F Vice President Jul-19-01 04:13P MSD St— Paul 651 602 0455 P.03 Pool Dehumidification System Revisions 2001-FEE SCHEDULE CATEGORY' ir Senlio.-F Senior Mechanical Desi Cad Drafter HOURLY RATE 100 . N tc S $80.00 to $95.00 570.00 to 585.00 $45.00 to $60.00 S 530.00 to $40.00 The ab-ove.. rates are. based on a direct salar multiplier of 2.75. We do not char an additional mone for Cad -Zime. Re[mbur-sable expense-s ( when authorized in advance b the Client) will be Io CITY OF MAPLEWOOD, MINNESOTA COMMUNITY CENTER OPERATIONS FUND (602) STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN RETAINED EARNINGS PROG NO. Operating expenses: 1999 ACTUAL 2000 ACTUAL 2001 ORIGINAL BUDGET 2001 RE -EST. 2002 BUDGET 001 Operating revenues: 430,340 483,880 518,880 459,660 564,950 001 Memberships and daily fees $733,241 $772,371 $918,090 $866,130 $925,000 002 Concessions 354,514 336,597 371,800 397,300 423,200 021 Theater fees 52,851 62,490 63,000 50,300 60,300 022 Banquet room fees 122,920 136,685 173,000 170,350 175,400 023 Day care fees 6,959 7,873 10,000 10,000 10,000 024 Craft room 34,014 35,047 47,300 40,100 50,100 025 Program fees 21,364 59,900 35,000 140,000 140,000 061 Pool fees 107,052 72,891 112,200 9,000 6,000 062 Gym fees 8,540 16,472 12,200 11,620 11,500 063 Multi- purpose room fees 13,586 12,014 11,250 12,090 11,550 064 Exercise fees 58,035 54,489 64,100 64,120 69,100 065 Massage room 51,287 52,830 45,000 53,000 53,000 066 Oakdale aquatics 41,047 37,898 52,000 38,500 40,000 067 White Bear Township aquatics 0 16,500 16,500 16,500 16,500 Total revenues 1,605,410 1,674,057 1,931,440 1,879,010 1,991,650 Operating expenses: 001 Office 430,340 483,880 518,880 459,660 564,950 002 Admission desk/concessions 164,863 167,845 208,530 179,870 183,980 021 Theater 49,548 39,804 52,260 67,210 36,300 022 Banquet room 20,966 18,029 25,260 22,490 13,490 023 Day care 16,164 15,991 18,990 21,190 18,960 024 Craft room 22,899 29,572 28,480 30,650 31,480 025 Programs 9,402 21,755 12,870 149,290 23,020 061 Pool 250,901 242,111 269,140 240,090 263,730 062 Gym 9,151 11,922 17,660 4,130 10,030 063 Multi- purpose room 0 1,287 1,650 1,300 550 064 Exercise programs 73,225 83,101 83,400 86,540 80,870 065 Massage room 35,836 36,130 38,000 24,810 39,000 066 Oakdale aquatics 24,275 35,964 37,740 32 28,840 067 White Bear Township aquatics 0 9,777 13,250 12,130 12,130 Building maintenance 511,324 511,220 555,330 588,370 595,220 Total expenses 1,618,894 1,708,388 1,881,440 1,920,580 1,902,550 Operating income (loss) before other revenues (expenses) (13,484) (34,331) 50,000 (41,570) 89,100 Other revenues (expenses): Interest on investments 5,937 8,174 0 12,400 0 Property tax revenue 0 0 0 0 59,400 Miscellaneous revenues (expenses) 0 1,405 (12,200) (17,060) (14,170) Depreciation (263,912) (258,249) (264,000) (272,290) (258,250) Investment management fees (915) (662) (1,000) (600) (660) Net total (258,890) (249,332) (277,200) (277,550) (213,680) Other financing sources (uses): Operating transfers in (out): General Fund 131,510 22,450 8,460 8,460 25 Net income (loss) (140,864) (261,213) (218,740) (310,660) (99,170) Credit from transfer to contributed capital 260,248 247,426 0 0 0 Increase (decrease) in retained earnings 119,384 (13,787) (218,740) (310,660) (99,170) Retained earnings - January 1 (141,289) (23,493) (357,003) (37,280) (347,940) Residual equity transfers in (out): Data Processing Fund (1,588) 0 0 0 0 Retained earnings - December 31 ($23,493) ($37,280) ($575,743) ($347,940) ($447,110) Retained earnings /operating expenses -1.5% -2.2% -30.6% -18.1% -23.5% 3 -110 CITY OF MAPLEWOOD, MINNESOTA COMMUNITY CENTER OPERATIONS FUND (602) STATEMENT OF SOURCES AND APPLICATIONS OF CASH Total 1999 ACTUAL 2000 ACTUAL 2001 ORIGINAL BUDGET 2001 RE -EST. 2002 BUDGET Sources of cash: 149,950 246,299 171,039 129,537 21 Net income (loss) ($140,864) ($261,213) ($218,740) ($310,660) ($99,170) Add depreciation 263,912 258,249 264,000 272,290 258,250 Increase in deferred revenue 15,847 0 0 0 0 Decrease in current assets 0 423 0 0 0 Increase in other liabilities 3,128 2,581 0 0 0 Total 142,023 40 45,260 (38,370) 159,080 Applications of cash: 149,950 246,299 171,039 129,537 21 Purchase of fixed assets 40,979 74,705 0 70,000 121,000 Decrease in deferred revenue 0 42,097 0 0 0 Increase in current assets 3,107 0 0 0 0 Residual equity transfer out 1,588 0 0 0 0 Total 45,674 116,802 0 70,000 121,000 Net increase (decrease) in cash 96,349 (116,762) 45,260 (108,370) 38,080 Cash balance - January 1 149,950 246,299 171,039 129,537 21 Cash balance - December 31 $246,299 $129,537 $216,299 $21 $59,247 Maplewood Community Center Pool HVAC System Modifications and Related Work SECTION 00300 BID FORM BID FORM SUBMITTED BY SA/EcC- nsECldA cOv� FsFs52� i,./E:wS'wo2rEl �4v, S. '(SWOMtvGio,u utiu S542c7 legal name of person, firm or corporation 51je cc- rtiIFc0 B W RA/T i"'X0 e.TL+ A 1 FUDc1e.A, I iv G 7 A..) 1. The undersigned, having carefully examined the Bidding Documents for the Work relating to the: Pool HVAC System Modifications and Related Work Maplewood Community Center -- _ - 2 100 - White Bear - Avenue Maplewood, Minnesota 55109 and having examined the site and being familiar with the local conditions affecting the cost of the Work, hereby proposes to furnish all labor, material, equipment, tools, transportation and services necessary to complete the Work in accordance with said Contract Documents for the 'following ' sums: LUMP SUM CONTRACT PRICE (BASE BID) � Dollars l$ O0 �� } 2. The undersigned agrees, if awarded the Contract, to substantially complete the Work of the Contract, subject to the provisions of the Contract Documents, on or before 60 6NY3 4Q . �-QV�llAtand finally complete by 3. The undersigned agrees that this Bid may not be withdrawn for a period of thirty (30) calendar days immediately following the date of receipt of bids. 4. In submitting this Bid, it is understood that the Owner reserves the right to reject any or all bids, to accept any alternate(s) in any order or combination, and to waive any informality or irregularity in any bid received. 5. By signing this proposal the Bidder understands and agrees to the Terms, Conditions and Specifications of the Contract. 00300 - Bid Form Page 1 of 2 Maplewood Community Center Pool HVAC System Modifications and Related Work 6. Alternate No. 1 (AHU -7 — Pool HVAC Unit Liner) ca o d N TVVt � - Dollars(s 623 0, )0 7. Addenda No(s). have been received and incorporated in this bid. E 8. The following documents are attached and made a condition of this Bis: a. Required Bid Security . of S% of the contract amount in the j+form of a 'bid bond or cashier's check. b. A list of Subcontractors and other persons and organizations required to be identified in this bid. t: The undersigned operates as a: Sole Owner Partnership Corporation, Incorporated in the State of u1OS Other (Specify) LEGAL NAME OF PERSON, FIRM OR CORPORATION Name s - 5'IN�' , U� /'V`? C4AO I GA (-� Address "'a�rJ WqAJ rj WaQtrl Seal, if bid is by a Corporation (if available) 00300 - Bid Form Page 2 of 2 AGENDA ITEM k AGENDA REPORT TO: FROM: DATE: Richard Fursman, City Manager R. Charles Ahl, Director of Public Works /City Engineer November 5, 2001 Agdon by Council Date Endorsed Modified R,e, jected SUBJECT: Resolution Directing Acquisition of Tax - Forfeit Lands for Public Purpose: Budd Kolby 4 th Add, Outlot B; Southwind Townhomes, CIC No. 306 Outlot A and B Introduction Annually, Ramsey County notifies the city that various parcels have gone tax forfeit. A number of these parcels are needed for public purposes. A resolution notifying Ramsey County of the various parcels and declaring the public purpose is needed to avoid the parcels being sold and developed. Background Parcels are designated as tax forfeit if real estate taxes are not paid for a period in excess of four years. State statute requires that the county offer the parcels to local governments if there is a public need for the property. The following three parcels are needed for the public purpose shown: PIN # Property Descriptio Public Purpose 13- 28 -22 -21 -0037 Budd Kolby 4 th Add, Outlot B Utility and Roadway 14- 29- 22 -43 -38 Southwind Townhomes, CIC No. 306, Outlot A Drainage and Trail 14- 29 -22 -44 -0053 Southwind Townhomes, CIC No. 306, Outlot A Drainage and Trail The final fees for acquisition have not been calculated. The attached resolution authorizes staff to declare the need for the parcels and requests Ramsey County to calculate the necessary fees. Adoption of the recommendation is recommended. Recommendation It is recommended that a resolution be adopted designating three parcels of tax - forfeit land for acquisition for public purposes. RCA jw Attachment RESOLUTION DESIGNATING TAX- FORFEIT LANDS FOR ACQUISITION FOR PUBLIC PURPOSE WHEREAS, certain parcels within the City of Maplewood have been designated' by Ramsey County as forfeited due to non - payment of real estate taxes, and WHEREAS, Ramsey County has notified the City of Maplewood of these parcels and said parcels have been classified by Ramsey County as non- conservation, and WHEREAS, Minnesota Statute 282.01, Subd. 1, provides that the City may request a conveyance of said land for public purpose, and WHEREAS, final information on the fees end documentation to acquire public user deeds is not available. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD MINNESOTA: That the City of Maplewood hereby requests Ramsey County to withhold from public sale the following three (3) parcels for a period , not to exceed six months, and further, that' Ramsey County provide the City Engineer with all information related to acquisition of public use deeds for said parcels for purposes as noted. PIN # 13- 28 -22 -21 -0037 14- 29- 22 -43 -39 14- 29 -22 -44 -0053 Property Description Budd Kolby 4 th Add, Outlot B Southwind Townhomes, CIC No. 306, Outlot A Southwind Townhomes, CIC No. 306, Outlot A Public Purpose Utility and Roadway Drainage and Trail Adopted this 13 day of November, 2001. Drainage and Trail Mayor, Robert Cardinal Y C .t• I�Q mob 4 tlq oj�-1 SEE PEAT COPY •j r • r1 • F0A DETAILS ftw � �. �. ' : h} ;1 4... �-� 13) fr�lir7 AMID 1 1 ON t .. 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O I .n ' ^� • . 8 a � 1 � tin _ - I r• - M . p r • O't0 is� ° ; �` � • c J � � l 71 8 8 ,�` a ,` r` ' 1 32 �+ v O o tG/ ,r'' •:" '' I t c' �3 s� l t• ' : f+1 0 o to • l v% 319.87 -A ?_64 • . / `S • q cic�s �5 A •1! 1 — $ Ste? t for SA 4-7.8T mom now 1 I ...... - - �- t R N. 85 5 �r �S 2 81.`1 . - -REV. 9/9'b Z'I zzaft 4 !p aw o o3s 2 AGENDA ITEM AGENDA REPORT TO: FROM: DATE: Richard Fursman, City Manager R. Charles.Ahl, Director of Public Works /City Engineer November 5, 2001 � 11rrj '�i% Date Endorsed Modif red Rejected OWNS- 'in SUBJECT: Resolution Authorizing Preparation of Preliminary Report for Improvement of Gladstone Park as Part of English Street Improvement -- City Project 01 -23 Introduction The City Council has previously reviewed a proposal from Parks Director Bruce Anderson to consider the development of 8 lots on property called Gladstone Park on the eastern side of English Street. A proposal to establish a project through the preparation of a preliminary report outlying the estimated project cost and financing plan is required. Adoption of the attached resolution authorizes the project to proceed. Background On October 8, 2001, Bruce Anderson presented a proposal to create an 8 -lot subdivision at Gladstone Park. Gladstone Park is located on the east side of English Street adjacent to Burke Avenue. The proposal suggested that the city act as the developer of the project and use the proceeds from the sale of the lots to pay for the improvement costs. A preliminary report detailing the estimated cost, the scope of improvements and a financing plan is required to proceed. A consultant, SEH, has been selected to prepare the engineering for English Street and is prepared to conduct this study. A project budget of $6,000 is needed for this first phase of the project. Recommendation It is recommended that a resolution be adopted authorizing preparation of a preliminary report on the improvement of an 8 -lot subdivision at Gladstone Park and that a project budget of $6,000 be established. RCA jW Attachment RESOLUTION ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to develop an 8 -lot subdivision at Gladstone Park on the eastern side of English Street and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made .as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $6,000 are appropriated to prepare this feasibility report. City of Maplewood Official Sign -Up Sheet By putting your name and address on this sheet, you are requesting to address the Maplewood City Council on the following topic for up to five minutes. Name (first & last) - please print 2* 3. 4. 5 6. 7. 8. 9. 10. 116, 12. 13. 14. Address -0 City of Maplewood Official Sign -Up Sheet By putting your name and address on this sheet, you are requesting to address the Maplewood City Council on the following topic for up to five minutes. Name (first &last) - please prim 1. a. Nl i I&f 'CA 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. Adrlrpcc �� � A !lUr�9 S`1� y , t t 4 ` i t f. f. AGENDA ITEM AGENDA REPORT Date TO: City Manager Endorsed Modified FROM: Assistant City Engineer Rejected SUBJECT: Tilsen South Neighborhood Street Improvements, City Project 00 -04 Modification of the Existing Construction Contract, Change Orders No. 1, 2 & 3 DATE: November 2, 2001 Introduction Attached are Change Orders No. 1, 2 and 3 for City Project 00 -04, Tilsen South Neighborhood Street Improvements. The change orders are for changes required due to unforeseen conditions and due to private agreements. Council approval is required on project change orders. Background The original amount of the contract is based on estimated unit quantities. During construction there may be unforeseen circumstances that require the modification of the planned method of construction or in the planned amount of work. The increases outlined in Change Order No. 1 are due primarily to increases in the plan quantities as a result of the new private driveway agreements, which evolved out of necessity. The revenue generated from the private driveways will cover any increased construction costs, as well as the additional engineering and administrative staff time required to manage the agreements. The increases outlined in Change Order No. 2 are due to unanticipated soil conditions on a number of streets that made the planned method of road construction impractical. On those streets, a large amount of cobbles were found in the subgrade, which made reclaiming the existing street section nearly impossible. These conditions were not apparent in the numerous soil borings and test pits that were done during the design phase of the project. The city and the contractor came to an agreement on an alternative form of construction, which involved excavating the road bed and placing aggregate base. On those streets, it was decided to utilize the city's standard street section, thus resulting in an increase in the amount of bituminous mixture from what was planned. The increases outlined in Change Order No. 3 are due to increases in a number of utility items. Some were the result of two properties, which signed private agreements to install sewer and water services to a second developable lot. In addition, there were a handful of unplanned sewer service replacements in the right -of -way that were brought to the city's attention after construction had begun. The necessity of any sewer service repair work was verified by video camera. Cost for sewer service repair work in the right -of -way is covered by the sewer utility fund. Also included in Change Order No. 3 is the additional work that was needed on the storm sewer system. Much of the detailed planning and engineering was done after snow had covered most of the storm sewer system and many problem areas could not be identified. With the approval of Change Orders No. 1, 2 and 3, the revised contract would be increased by $392,099.62 from $1,318,554.73 to $1,710,654.35. Alternatives 1. Approve the Change Orders. 2. Disallow the Change Orders. Discussion This work has already been done by the contractor as a result of decisions made between the contractor and city staff. Disallowing payment will most certainly result in an arbitration claim by the contractor. Recommendation Staff recommends that the city council approve the attached resolution directing modification of the construction contract in the amount of $392,099.62 by approving Change Orders No. 1, 2 and 3. Budget Impact Listed below is an estimate of the revised financing as it compares to the original approved budget plan. Project expenses are nearly final, and the final estimate of the total project cost has been estimated at approximately $2,015,000. This includes all engineering, administrative, legal and fiscal expenses, as well as miscellaneous other construction costs. Essentially there has been no impact to the project budget, as these increases were either funded by the private agreements, by the appropriate utility funds or were originally in the project budget. Revenue Approved Revised Source Bud et Bud et Assessments $ 777,000 $ 777 Supplementary assessments 0 $ 144,000 North St. Paul obligation $ 355,000 $ 400,200 Maplewood sewer fund $ 43,000 $ 59,400 Maplewood general tax levy 671,000 $ 634,400 $1,846,000 $2,015,000 CMC jw Attachments RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered improvements to the Tilsen South Neighborhood Streets, Project 00 -04, and has let a construction contract pursuant to Minnesota Statutes Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 00 -04, Change Orders 1, 2 and 3. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 in the amount of $187,042.74, Change Order No. 2 in the amount of $154,798.35 and Change Order No. 3 in the amount of $50,258.53. The total increase for the three change orders is $392,099.62. The revised contract amount is $1,710,654.35. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. The project budget is increased by $392,099.62. CHANGE ORDER DEPARTMENT OF PUBLIC WORKS MAPLEWOOD, MINNESOTA Project Name: Tilsen South Neighborhood Streets Change Order No.: 1 Project No.: 00 -04 Date: November 5, 2001 Contractor: T. A. Schifsky & Sons, Inc. The following changes shall be made in the contract documents: Description Additional private driveway work. Item Description Total 2104.503 Remove Bituminous Drive $16,590.50 (13,272.4 sy x $1.25/sy) 2104:503 Remove Concrete Drive $ 2,423.13 . (1,938.5 sy x$1.25 /sy) y 2340.521 Bituminous Drive $72,998.20 (13,272.4 sy x $5.50 /sy) 2521.501 Concrete Walk $13 (3,199 sf x $4.08 /sf) 2531.507 Concrete Drive $50,719.36 (1,474.4 sy x $34.40/sy) 2211.501 Class 6 Gravel Replacement $31,259.63 (4,033.5 T x $7.75/T) Total $187,042.74 Original Contract: $1,318 Net Change of Prior Change Order: $0.00 Change This Change Order: $187,042.74 Revised Contract: $1,505 Approved Approved Agreed to by Contractor by Its V e, 0 Title CHANGE ORDER DEPARTMENT OF PUBLIC WORKS MAPLEWOOD, MINNESOTA Project Name: Tilsen South Neighborhood. Streets Change Order No.: 2 Project No.: . 00-04 Date: November 5, 2001 Contractor: T.A. Schifsky & Sons, Inc. The following changes shall be made in the contract documents: Description Unfavorable street conditions on Mary Lane, Mary Street, Bartelmy Lane and Standridge Avenue, east of Chippewa Avenue in Area C, and on Mapleview Avenue and Radatz Avenue in Area D. Item Description Total 2105.501 Additional Excavation $30,131.14 2575.604 (5,213 cy x $5.78/cy) $ 8 2123.509 (27) Labor and Equipment $ 2 2123.514 (3) (30 hrs x $99.75/hr) $ 1,574.40 2340.508 Type 41 Wear Course Mixture $34,195.81 (1,130.44 T x $30.25/T) $154,798.35 2340.514 Type 31 Base Course Mixture $31 (1,175.63 T x $26.50/T) 2531.603 Remove and Replace Concrete C & G $46,449.00 (3,573 LF x $13.00 /LF) 2575.604 Seeding (Substitute for Sod) $ 8 (4,690 sy x $1.77 /sy) 2575.604 Select Topsoil Borrow, LV $ 1,574.40 (123 cy x $12.80/cy) Total $154,798.35 Original Contract: $1,318,554.73 Net Change of Prior Change Order No. 1: $187,042.74 Change This Change Order: $154 Revised Contract: $1 Approved Approved Agreed to by Contractor by Its Ma EngiKe Title CHANGE ORDER DEPARTMENT OF PUBLIC WORKS MAPLEWOOD, MINNESOTA Project Name: Tilsen South Neighborhood Streets Project No.: 00 -04 Contractor: T.A. Schifsky &Sons, Inc. The following changes shall be made in the contract documents: Description: Additional sewer service work Item Description 2503.602 Replace Tap w /New Wye (10 ea x $1,429.00/ea) 2503.603 Televise Storm (2,637 If x $0.53/If) 25Q3603 4" PVC Sanitary Sewer Service..-, << (545 If x $17.15/Ifl 2503.603 6" DIP SS Service (41 If x $21.32/If) 2504.602 Furnish &install FORD A -32 for CSB (17 ea x $131.50/ea) 2506.602 Const. CB Type X (5 ea x $1080.77/ea) 2506.602 Const. CB Type Y (5 ea x $947.00/ea) 2506.602 Casting Assembly, R- 3067 -V (7 ea x $300.00 /ea) 2575.604 Seeding (Substitute for Sod) (4,690 sy x $1.77/sy) 2575.604 Select Topsoil Borrow, LV (123 cy x $12.80/cy) Total Original Contract: Net Change of Prior Change Order No. 1: Net Change of Prior Change Order No. 2: Change This Change Order: Revised Contract: Approved Approved Change Order No.: 3 Date: November 5, 2001 Total $14,290.00 $ 1,397.61 $ 9,346.75 $ 874.12 $ 2,235.50 $ 5,403.85 $4,735.00 $ 2,100.00 $ 8,301.30 $1,574.40 $50,258.53 $1,318,554.73 $187 $154,798.35 $ 50,258.53 $1,710,654.35 Erb ineer 1 Agreed to by Contractor by Di Its C) Title Agenda MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: November 6, 2001 RE: Canvass of General Election s State Statute directs, within seven days after an election, the governing body of a city or alf #" general election in November shall canvas the returns and declare the results of the electic a It is recommended that Council approve the following resolution: CANVASS OF ELECTION RESOLVED, that the City Council of Maplewood, County, Minnesota, acting as a canvassing board on November 13, 2001, hereby declares the following results in the November 6, 2001 City General Election. OFFICE OF MAYOR: Robert J. "Bob" Cardinal 3930 Richard M. (Dick) Seppala 2760 Write -In Votes: Gordon Berggren 1 Dick Pearl 1 Rick Betz 1 Robert StGermaine 1 Julie Engwer 1 Jim Varpness 1 Jeff Erick 1 Robert Zick 1 Fran Grant 5 Timothy Kennedy 1 COUNCIL MEMBER Francis Klaas 1 Robert Zick 1 Sherry Allenspach 2867 Diana Longrie -Kline 2154 Kathleen A. Juenemann 3 010 Marvin C. Koppen 3196 Write -In Votes: Dr. Clyde Billington 1 Todd W. Longen 1 Lori Colliander 2 Wayne Lund 1 Jim Dahl 1 Jodie Nelson 2 Scott Duddeck 2 The Rock 1 Carole Ganj e 1 Kathy Shram 1 Timothy Kennedy 1 Rusty Svendsen 1 Francis Klaas 1 Robert Zick 1 Joe Korba 1 1 School District 622 - School Board Scott Duddeck 2354 Cathy Miller 2969 Gordon Fritsche 1984 Jodi Pulkrabek- Nelson 2199 Craig Jorgenson 1276 Mark Wheeler 2177 Write -In Votes: Leon Axtman 1 Patricia Kenned y 1 Kevin Bachmeier 1 Timothy Kennedy 1 Mark Bradley 1 Char Korich 1 Charlie Brown 1 Nancy J. Lerew 1 Joe Cashman 1 Tom McMahon 1 Karl Clothier 1 Bob Pearson 1 Pam Cunningham 1 Jodi Pulkrabek- Nelson 2 Brent Day 1 Mike Schramm 1 Chris Druman 1 Shawn D. Schwartz 1 Scott Duddeck 2 Barbara Skoglund 1 Don Engen 1 Ron Smiej a 1 Dave Fenner 1 Robert StGermaine 1 Peter Glass 1 Mary Vandevoort 1 Eric Wilfred Hauser 1 Joan Wigfield 1 Ken Heutmaker 1 Robert Zick 2 Paul Hidabrand 1 REFERENDUM - DISTRICT 622 - QUESTION 1 The board of Independent School District No. 622 has proposed to increase its general education revenue by $498 per resident marginal cost pupil unit. The additional revenue will be used to finance school operations and the property tax portion thereof will require an estimated referendum tax rate of approximately 0. 13 9% of the referendum market value of all taxable property in the school district for taxes payable in 2002, the first year it is to be levied. The proposed referendum revenue authorization would be applicable for six years unless otherwise revoked or reduced as provided by law. Shall the increase in the revenue proposed by the board of Independent School District No. 622 be approved? Yes 2709 No 3226 School District 623 - School Board Barbara Barany 3252 Jill K. Lund 3484 Tom Bertz 2831 Bill Majerus 3322 Christopher C. Cardinal 1679 Write -In Votes: Julie Cardinal 1 Jeffrey Erick 1 Mike Chisum 1 Bill Markwardt 1 School District 623 - School Board -To Fill Vacancy John Reik 4456 Write -In Votes: None School District 624 - School Board Donald Jorgenson 1024 Carol J. McFarlane 2039 Gregg Larson 1851 Sandy Rummel 1973 Larry Parker 1085 Christopher K. Wachtler 1817 Write -In Votes: None School District 624 - School Board Special Charles F. Prokop 1228 Lori Swanson 1701 Write -In Votes: None AGENDA ITEM NO., J i A )n by Council Modified MEMORANDUM Rejected TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: November 6, 2001 RE: Change of Meeting Date The second meeting in the month of December falls on Christmas Eve. The City Council Policy and Procedure Manual states the following: The City Council shall hold regular meetings on the second and fourth Mondays of each month at 7:00 p.m., provided that when the day fixed for any regular meeting falls on a day designated by law as a legal holiday, such meeting shall beheld at the same hour on the next succeeding Tuesday, not a holiday, unless authorized by the City Council. The next succeeding Tuesday, is Christmas day. It is suggested that a meeting be held on Monday, December 17, 2001. November, 2001 To City Of Maplewood: We request that the planned street, curb, gutter and sewer improvements for Hazelwood Street from County Road C to Beam Avenue be discontinued. We believe that the planned street changes would not benefit us. It would not increase the value of our property. We are unwilling to pay for these improvements should the city decide to proceed with this project over our objections. We would not object to a pavement overlay as was previously done. The owners of 2785 Hazelwood are concerned that any undertaking that may occur would expressly prevent any additional drainage of water from Hazelwood Street into their backyard. They would prefer less water drainage into their yard. The signatures on this petition represent every homeowner on Hazelwood Street between County Road C and Beam Avenue, except for the owner at 2672 Hazelwood. The owner of 2672 Hazelwood said he wants more information on the street construction and said he was told by a city engineer that he would not have to pay for any street improvements. 2fa9y le2�1 czry -sue — -7 ?� -6 7 1A � Uv 3 7 - 7 -) -) ' 7 0 . - /aQy 776; — l? E - 7 - 7 7 - YS C Z7°l. �s� /- 2 z n G 0 2 ' 1 '77������ (a s�J 7Y7 /T &si 777- 775 / ��(ZC �� seJaaCPSf Flo" o� 7�/r F %/7 77 7- ZS 77® /a-?� 7 ?3 3slo -776-7/6z