HomeMy WebLinkAbout2003 08-25 City Council PacketCouncil /Manager's Workshop 6: 00 p. m.
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, August 25, 2003
Council Chambers, City Hall
Meeting No. 03 -18
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF MINUTES
1. Minutes from the August 11, 2003 City Council/Manager Workshop
2. Minutes from the August 11, 2003 City Council Meeting
E. APPROVAL OF AGENDA
F. APPOINTMENTS /PRESENTATIONS
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one
motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda
and will be considered separately.
1. Approval of Claims
2. Holy Redeemer Church — Temporary Gambling Resolution
3. White Bear Avenue Business Association — Annual Lawful Gambling — The Bird Nightclub
4. Nature Center Donation
5. Maplewood Drive /Keller Parkway Improvements, Project 03 -02: Resolution Directing
Modification of the Existing Construction Contract, Change Order No. 1
6. Kennard /Frost Area Street Improvements, Project 02 -10: Resolution Directing Modification
of the Existing Construction Contract, Change Order No. 3
7. Employee Insurance Contracts
8. Annual Maplewood Historical Society Payment
9. Closure of Dispatching Center Project Fund
H. PUBLIC HEARINGS
1. 7:00 p.m. Kennard Street (Beam to County Road D), Project 03 -04: Continuation of
Assessment Hearing
2. 7:15 p.m. Hmong American Alliance Church (2515 Maplewood Drive)
a. Comprehensive Plan Amendment (M -1 to C (church)) (4 votes)
b. Conditional Use Permit
c. Design Approval
PUBLIC HEARINGS (continued)
3. 7:30 p.m. Atlantic Street Water Main Improvement, Project 03 -16
4. 7:45 p.m. Legacy Village- Announce Hearing Re- scheduled to September 8, 2003
I. AWARD OF BIDS
1. Hazelwood Street Improvements (County Road C to Beam Avenue), Project 01 -16:
Resolution Approving Award of Bids
J. UNFINISHED BUSINESS
1. Environmental Utility Fund —
a. Ordinance — 2" Reading
b. Resolution Establishing Fee and BMP Credit Administration
2. Consider Sewer Backup Claim at 1880 Maryknoll Avenue
3. Proposed R -1 (R) Zoning District Code Amendment (Second Reading)
K. NEW BUSINESS
1. Lakewood Drive Trail Improvement (Myrtle to Maryland), Project 03 -34: Receive Petition
and Authorize Project Investigation
2. Hazelwood Street Improvements (County Road C to Beam Avenue), Project 01 -16: Approve
Resolutions for:
a. Ordering Preparation of Assessment Roll
b. Ordering Assessment Hearing for September 22 2003
3. County Road D Realignment Improvements, Hazelwood to T.H. 61 '
, Project 02-07:
Resolution Authorizing Preparation of Roadway Surcharge and Wetland Mitigation
. ii g tigation Plans
Prior to Public Hearing
4. Antique Fire Truck for Sale
L. VISITOR PRESENTATIONS
M. COUNCIL PRESENTATIONS
N. ADMINISTRATIVE PRESENTATIONS
1. Special Meeting for the Purpose of Canvassing he Prima Election
g Primary
2. Special Meeting September 8, 6:00 p.m. Regarding the 2:00 a.m. Ba
g g r Closing
O. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public request. on hearings u re . Th
service must be made at least 96 hours in advance. Please call the City Clerk's Office g p q e request for this
at (651) 770 -4523 to make arrangements.
Assisted Listening Devices are also available. Please check with the City Clerk for availabili
RULES OF CI VILITY FOR OUR COMMUNITY
Following are some rules of civility the City ofMaplewood expects of everyone appearing at Council Mee ' -
these simple rules pp g tangs elected officials, staff
and citizens. It is hoped that by following g p , everyone's opinions can be heard and understood in a reasonable
manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will
Show respect for each other, activel listen to one another �' follow these principles:
Y ,keep emotions in check and use respectful language.
Agenda Item D1
Draft - MINUTES
CITY COUNCIUMANAGER WORKSHOP
Monday, August 11, 2003
Council Chambers, City Hall
6:08 p.m.
A. CALL TO ORDER
B. ROLL CALL
W
10
Robert Cardinal, Mayor
Kenneth V. Collins, Councilmember
Kathleen Juenemann, Councilmember
Marvin C. Koppen, Councilmember
Julie A. Wasiluk, Councilmember
APPROVAL OF AGENDA
Present
Present
Absent
Present
Present
Councilmember Collins moved to approve the agenda as amended.
Seconded by Councilmember Juenemann Ayes -All
NEW BUSINESS
1. County Road D Realignment (TH 61 to Highridge Court), Project 02 -08 -Joint Meeting with City
of Vadnais Heights City Council
The following persons were present for discussion regarding the County Road D Realignment
project and have the cities of Vadnais Heights and Maplewood will be affected:
Mayor Sue Banovetz, City of Vadnais Heights
Councilmember Laura Dobozenski, City of Vadnais Heights
City Administrator Gerry Urban, City of Vadnais Heights
Frank Pafko, MnDOT North Area Manager of the Metro Region
Ken Haider, Ramsey County Engineer
The two cities will continue to work together during the Realignment Project to reach a mutual
agreement on project details and to achieve successful completion of the project.
E.
FUTURE TOPICS
1. Sidewalk Study - Overall City Plan -Fall 2003
2. Roseville School District Meeting
D. ADJOURNMENT
Councilmember Juenemann moved to adi ourn at 7:03 p.m.
Seconded by Councilmember Collins Ayes -All
DRAFT -- MINUTES
MAPLEWOOD CITY COUNCIL
7:10 p.m. Monday, August 11, 2003
Council Chambers, Municipal Building
Meeting No. 03 -17
A. CALL TO ORDER:
Agenda Item D2
A meeting of the City Council was held in the Council Chambers at the Municipal Building, p ullding, and
was called to order at 7:10 p.m. by Mayor Cardinal.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Robert Cardinal, Mayor Present
Kenneth V. Collins, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin C. Koppen, Councilmember Absent
Julie A. Wasiluk, Councilmember Present
D. APPROVAL OF MINUTES
1. Minutes from the July 22, 2003 City Council Meeting
Councilmember Wasiluk moved to a rove the City Council Meeting Minutes from
- Y � the July 22,
2003 meetiniz as amended.
Seconded by Councilmember Juenemann Ayes-All
E. APPROVAL OF AGENDA
M 1. National Night Out
Councilmember Wasiluk moved to aDprove the agenda as amended.
Seconded by Councilmember Juenemann Ayes-All
F. APPOINTMENTS /PRESENTATIONS
None
City Council Meeting 08 -11 -03 1
G. CONSENT AGENDA
1. Approval of Claims
ACCOUNTS
DAVADT U
$98,690.51 Checks #61394 thru #61436 dated 7/22/03
$ Disbursements via debits to checking account
dated 7/11 thru 7/16/03
$ Check #61437 dated 7/21/03
$132,091.22 Checks #61438 thru #61481 dated 7/29/03
$357,804.58 Disbursements via debits to checking account
dated 7/17 thru 7/24/03
$30.00 Check #61482 dated 7/30/03
$411,,665.46 Checks #61483 thru #61532 dated 8/1 thru
8/5/03
$113,531.36 Disbursements via debits to checking account
dated 7/25 thru 7/31/03
$ Total Accounts Payable
D A XM !1T T
$ Payroll Checks and Direct Deposits dated
7/18/03
$4,848.87 Payroll Deduction checks #94331 thru #94335
dated 7/18/03
$428. Payroll Checks and Direct Deposits dated
8/1/03
$5,852.40 Payroll Deduction checks #94472 thru #94478
dated 8/1/03
$967,968.86 Total Payroll
$2,158,218.45 GRAND TOTAL
2. Kennard/Frost Area Street Improvements, Project 02 -10: Resolution Directing
Modification of Existing Construction Contract, Change Order #2
Adopted the following resolution directing the Modification of the Existing Construction
Contract for the Kennard/Frost Area Street Improvement Project 02 -10:
RESOLUTION 03 -08 -143
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvement Project 02 -10, Kennard/Frost Area Street Improvements and has let a construction contract
City Council Meeting 08 -11 -03 2
pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated as
Improvement Project 02 -10, Change Order No. 2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing
contract by executing said Change Order No. 2 in the amount of $8,085.11. The revised contract amount
is $2,220
No revisions to the project budget are required at this time, as these changes fall within
the original project budget.
3. Parkway Lift Station Improvements, Project 02 -14: Resolution Directing Modification of
Existing Construction Contract, Change Order #1
Adopted the following resolution directing the Modification of the existing construction
contract for the Parkway Lift Station Improvements, Project 02 -14:
RESOLUTION 03 -08 -144
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Parkway
Lift Station Improvements, City Project 02 -14, and has let a construction contract pursuant to Minnesota
Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated as
Improvement Project 02 -14, Change Order No. 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing
contract by executing said Change Order No. 1 in the amount of $13,997.60. The revised contract
amount is $
No revisions to the project budget are required at this time, as these changes fall within
the original project budget.
4. Hazelwood Street Improvements, Proj ect 01 -16 : Resolution Approving No Parking
Adopted the following resolution for Hazelwood Street Improvements, Proj ect 01 -16:
Approving No Parking Restriction:
RESOLUTION 03 -08 -145
NO PARKING RESTRICTION
HAZELWOOD STREET IMPROVEMENT, PROJECT 01 -16
WHEREAS, the City of Maplewood has approved the plans for the construction of Hazelwood
Street from County Road C to Beam Avenue.
City Council Meeting 08 -11 -03
WHEREAS, the city will be expending Municipal State Aid (MSA Project 138 - 112 -03) funds on
the improvement of said street; and
WHEREAS, said improvement does not conform to the approved minimum width standard with
unrestricted parking; and
WHEREAS, release of MSA funds is dependent on specified parking restrictions.
NOW, THEREFORE, IT IS HEREBY RESOLVED that the City of Maplewood shall ban the
parking of motor vehicles on both the east and the west side of Hazelwood St. from County Road C to
Beam Avenue at all times, except within four parking bays located on the east side of the street in the
locations as follows:
Between 710 and 860 feet, and between 900 and 1020 feet, and between
1495 and 1590 feet, and between 1825 and 1905 feet north of the
centerline of County Road C.
5. Kennard Street Improvements, Project 03 -04: No Parking Resolution and Roundabout
Variance Resolution
Adopted the following resolutions approving the No Parking restrictions and requesting a
variance from MnDOT's State Aid standards for the construction of a roundabout:
RESOLUTION 03 -08 -146
NO PARKING RESTRICTION
KENNARD STREET IMPROVEMENT, PROJECT 03 -04
WHEREAS, the City of Maplewood has approved the plans for the construction of Kennard
Street from Beam Avenue to County Road D.
WHEREAS, the city will be expending Municipal State Aid (MSA Project 138 - 142 -01) funds on
the improvement of said street; and
WHEREAS, said improvement does not conform to the approved minimum width standard with
unrestricted parking; and
WHEREAS, release of MSA funds is dependent on specified parking restrictions.
NOW, THEREFORE, IT IS HEREBY RESOLVED that the City of Maplewood shall ban the
parking of motor vehicles on both the east and the west side of Kennard Street from Beam Avenue to
County Road D.
City Council Meeting 08 -11 -03
RESOLUTION 03 -08 -147
REQUESTING VARIANCE FROM STANDARDS FOR
STATE AID OPERATIONS
KENNARD STREET IMPROVEMENTS
STATE AID PROJECT NO. 138- 142 -01
CITY IMPROVEMENT PROJECT NO. 03-04
WHEREAS, on July 14, 2003, the Maplewood City Council approved a resolution ordering
construction of the Kennard Street Improvements from Beam Avenue to County Road D, City Project
No. 03 -04, and
WHEREAS, the City of Maplewood desires to construct a roundabout at the intersection of
Kennard Street and Legacy Parkway, and
WHEREAS, the City of Maplewood acknowledges and supports a variance from the 30 mph
design speed standard to allow for a design speed of 15 miles per hour within the roundabout, and
WHEREAS, the City of Maplewood City Engineer is hereby authorized to request a variance
from the Commissioner of the Minnesota Department of Transportation, pursuant to Minnesota Rules
for State Aid Operations 8820.3300, as they apply to the proposed Kennard Street Improvement Project,
City Improvement No. 03 -04 and S .A.P. 13 8-142-01 , located in Maplewood, Minnesota in Ramsey
County.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
That the variance is requested from the Minnesota Rules for State Aid Operations 8 820.993 6, adopted
pursuant to Minnesota Statutes Chapters 161 and 162, as they apply to the proposed construction of a
roundabout at the intersection of Kennard Street and Legacy Parkway, so as to allow a 15 mph design speed
in lieu of the minimum geometric and design standards required by Minnesota Rules for State Aid
Operations 8820.9936.
6. Gladstone West Neighborhood Streets, Project 00-05: Approve Revision to Final Project
Fund
Approved the updated final financing plan and authorized the Finance Director to make
the necessary transfers to increase the project budget by an additional $
7. Resolution of Appreciation -Craig Jorgenson
Adopted the following resolution of appreciation for Craig Jorgenson:
RESOLUTION OF APPRECIATION 03 -08 -148
WHEREAS, Craig Jorgenson has been a member of the Maplewood Community Design
Review Board since August 23, 1999 and has served faithfully in that capacity; and
WHEREAS, the Community Design Review Board has appreciated his experience,
insights and good judgment; and
City Council Meeting 08 -11 -03
WHEREAS, Craig has freely given of his time and energy, without compensation, for the
betterment of the City of Maplewood; and
WHEREAS, Craig has shown dedication to his duties and has consistently contributed his
leadership and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Craig Jorgenson is hereby extended our gratitude and
appreciation for his dedicated service and we wish him continued success in the future.
8. Conditional Use Permit Review - Sinclair Fuel Station (223 Larpenteur Avenue East)
Approved aone -year extension (until July 8, 2004) of Sinclair Oil Corporation's
conditional use permit to operate a motor fuel station at 223 Larpenteur Avenue East.
9. Conditional Use Permit Review -Feed Products and Service (1300 McKnight Road)
Approved to review the conditional use permit for Feed Products and Service, 1300
McKnight Road again in one year.
10. Conditional Use Permit Review - Keller Golf Course Maintenance Building (2160
Maplewood Drive)
Approved to review the conditional use permit for the Keller Golf Course maintenance
building at 2166 Maplewood Drive again in one year.
11. Maplewood /Oakdale Lions Club - Temporary 3.2 Beer and Food Permit Fee Waiver
Approved waiving the $46.00 fee for the 3.2 temporary beer and food permit for the
Maplewood - Oakdale Lions Club annual Chicken BBQ fundraiser on August 17, 2003.
12. Council Policy and Procedure Manual Revision
Approved the following language be added to the City Council Policy and Procedure
Manual under Section 14- Council Administrative Policies:
City Hall is a nonpublic forum and prohibits all campaigning for public office within all
municipal buildings and equipment.
13. Primary Election Judges- Resolution
Adopted the following resolution accepting election judges for the 2003 Primary
Election:
City Council Meeting 08 -11 -03
RESOLUTION 03 -08 -149
RESOLUTION ACCEPTING ELECTION JUDGES
RESOLVED, that the City Council of Maplewood, Minnesota, accepts the following list of Election Judges for the
2003 Municipal Primary Election, to be held on Tuesday, September 9, 2003:
Cynthia Anderson
Barbara Jensen
Elsie Anderson
Barbara Johnson
Ronald Anderson
Dorothea. Kandler
Suzanne Anderson
Marilyn Kidman
Marlis Barrett
Helen King
Joan Bartelt
Rosemary Koch
Gerald Behm
Joan Kolasa
Jaime Belland
Joseph Kolasa
Carole Berger
Mona Lou Krekelberg
Mery Berger
Margaret Kunde
Anna Breidenstein
Marvella Lackner
Jennette Bunde
Rita Lally
Joan Button
Richard Lambert
Lucille Cahanes
Lorraine Lauren
Anne Cardenas
Barbara Leiter
Tracy Carle
Jaqueline Leiter
Robert Carr
Christine Locke
Margaret Cokley
Delores Lofgren
Thomas Connelly
Richard Lofgren
Mae Davidson
Shirley Luttrell
Virginia Dehen
Paul Maeyaert
Jean Dickson
Carol Mahre
Kathy Dittel
Rose Marie Manders
Diane Droeger
Claire Markie
Fred DuCharme
Delores Marsch
Audrey Duellman
Thomas Maskrey
Carolyn Eickhoff
Jackie Meyer
John Eineke
Joan Misgen
Elizabeth Erickson
Bill Moen
Shirley Evertz
Katherine Mollers
Ann Fallon
Betty Mossong
Delores Fitzgerald
Gerald Muraski
Bob Flood
Howard Muraski
Anne Fosburgh
James Nieman
Mary Ann Franssen
Louise Nieters
Rita Frederickson
Rozanne Nohre
Beverly Gelao
Ann Marie Norberg
Clarice Gierzek
Neva Norman
Mark Gilstad
Beverly Ogilvie
Diane Golaski
Mary Olson
Betty Granger
Norman Olson
Guy Grant
Phyllis Pauley
Mary Grant
David Pehl
Ray Gullickson
Karyl Petersen
Betty Haas
Sophie Peterson
Wendy Haavisto
Linda Randolph
Walter Hayde
Rose Marie Rossi
Lloyd Hecht
Elaine Rudeen
Gordon Heinenger
Ronald Rutz
Pat Hensley
Florence Saj evic
Constance Hines
Janet Sauro
Shirlee Horton
Larry Schaaf
Jeff Janacek
Mary Ann Schneider
Sandy Schoenecker
Don Schroepfer
Harriet Schroepfer
Evelyn Skluzacek
Louis Spies
Tim Stafki
Kenneth Sullivan
Lorraine Taylor
Rita Taylor
Faith Thomforde
Milo Thompson
Pat Thompson
Franklin Tolbert
Carmen Tomaszewski
Gerry Trooien
Cecelia Tucker
Barbara Vandeveer
Mary Vatne
Gene Wandersee
Gayle Wasmundt
John Willy
Delores Witschen
City Council Meeting 08 -11 -03 7
14. Donation to Maplewood Police Reserves and Explorers
Accepted a $675.00 donation from the Ramsey County Agricultural Society to be used
for the Reserve and Explorer programs.
15. Supplemental Appropriation for I. T. Services
Approved a supplemental appropriation of $13,595 to the Information Technology
Services 2003 budget from the Information Technology Fund.
16. Closure of Fire Safety Projects Fund
Approved the appropriate budget changes and the transfer of the balance of Fire Safety
Projects fund to the debt service fund for the Fire Safety bonds of 2000.
17. Upgrade of Emergency Warning Sirens
Entered into an agreement with Federal Siren Corporation to upgrade the emergency
warning sirens at a cost of $33,596.30 and have the Finance Director make the necessary
budget transfers.
18. Fire Stations ADT Security System
Entered in to an agreement with ADT Security Systems to provide a security system in
the remaining four of five fire stations at a cost of $39,948 and to have the Finance
Director make the necessary budget transfers.
Councilmember Wasiluk moved to approve the consent agenda items 1 -6, 8 -11, 13, 15 -18 as
presented.
Seconded by Councilmember Juenemann Ayes -All
Councilmember Juenemann moved to approve the consent agenda items 7, 12 and 14 as
presented.
Seconded by Councilmember Wasiluk Ayes -All
H. PUBLIC HEARINGS
1. 7:17 p.m Maplewood Office Park (East of 2035 County Road D)
Zoning Map Change (F to BC -M) (4 Votes)
Design Approval
a. City Manager Fursman presented the staff report.
b. Associate Roberts presented specifics from the report.
C. Commissioner Trippler presented the Planning Commission Report.
d. Boardmember Longrie -Kline presented the Community Design Review Board Report.
City Council Meeting 08 -11 -03
e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The
following person was heard:
Mike Gossman, the applicant
f. Mayor Cardinal closed the public hearing.
Councilmember Collins moved to adopt the following resolution approving a zoning map change
from F (farm residence) to C -M business commercial modified) for the proposed office building
project east of the property at 2035 County Road D East:
ZONING MAP CHANGE RESOLUTION 03 -08 -150
WHEREAS, Mr. Mark Gossman has asked the city to change the city's zoning map from
F (farm residence) to BC -M (business commercial modified).
WHEREAS, this change is for the proposed Maplewood Office Park for the property east
of 2035 County Road D, Maplewood, Minnesota.
WHEREAS, the legal description of the properties are:
Except the West 354.01 feet, the West 657.5 feet SLY of Highway 694 of the SE 1 /4 (Subject to
road) of Section 35, Township 30, Range 22 (PIN 35-30-22-43-0005) and
Except the East 1 /4 of the part lying East of the West 33 feet of the SW 1 /4 and except the West
657.5 feet; Part SLY of Hwy 694 of the SW 1 /4 of the SE 1 /4 (Subject to Road), of Section 35,
Township 30, Range 22 (PIN 35-30-22-43-0006)
WHEREAS, the history of this change is as follows:
1. On July 21, 2003, the planning commission recommended that the city council approve the
proposed zoning map change.
2. On August 11, 2003, the city council held a public hearing. City staff published a notice in the
Maplewood Review and sent notices to the surrounding property owners. The council conducted
the public hearing whereby all public present were given a chance to speak and present written
statements. The city council also considered reports and recommendations from the city staff
and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described
change in the zoning map for the following reasons:
1. The proposed change is consistent with the spirit, purpose and intent of the zoning code.
2. The proposed change will not substantially injure or detract from the use of neighboring
property or from the character of the neighborhood, and that the use of the property adjacent
to the area included in the proposed change or plan is adequately safeguarded.
3. The proposed change will serve the best interests and conveniences of the community, where
City Council Meeting 08 -11 -03
applicable, and the public welfare.
4. The proposed change would have no negative effect upon the logical, efficient, and
economical extension of public services and facilities, such as public water, sewers, police
and fire protection and schools.
5. The proposed change would make the zoning of the property consistent with the existing land
use designation.
Seconded by Councilmember Juenemann Ayes -All
Councilmember Collins moved to approve the plans date - stamped June 26, 2003, for the
proposed Maplewood Office Park for the site east of the property at 2035 County Road D East.
Approval is based on the findings required by the code and is subject to the following conditions
(changes form the original conditions by the community design review board are stricken if
deleted and underlined if added, :
1. Repeat this review in two years if the city has not issued a building permit for this project.
2. Complete the following before the city issues a grading permit or a building permit:
a. Have the city engineer approve final construction and engineering plans. These plans shall
include: grading, utility, drainage, erosion control, tree, and driveway and parking lot
plans. The plans shall meet the following conditions:
(1) The erosion control plan shall be consistent with city code.
(2) The grading plan shall:
(a) Include building, floor elevation, water elevation and contour information. These
shall include the normal water elevation and 100 -year high water elevation.
(b) Include contour information for the land that the construction will disturb.
(c) Show sedimentation basins or ponds as required by the watershed board or by the
city engineer. The ponds or basins shall meet the city's design standards and shall
include best management practices and rainwater gardens wherever practical.
(d) Show all proposed slopes steeper than 3:1 on the proposed construction plans.
The city engineer shall approve the plans, specifications and management
practices for any slopes steeper than 3:1. This shall include covering these slopes
with wood -fiber blankets and seeding them with a "no mow" native vegetation
rather than using sod or grass.
(e) Show as little disturbance as possible on the north and east sides of the site (near
the freeway and ponding area) to minimize the loss or removal of natural
vegetation. This is to keep and protect as many of the trees along the north and
east property lines as possible.
(3) All the parking areas and driveways shall have continuous concrete curb and gutter. The
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City Council Meeting 08 -11 -03
applicant shall ensure that the driveway for the site lines up with the driveway for the
town houses across County Road D.
(4) A storm water management plan, including drainage and ponding calculations, for the
proposal.
(5) Make all the changes and meet all the conditions noted by the city engineer in the memo
dated July 14, 2003.
b. Submit a lawn - irrigation plan to staff showing the location of sprinkler heads.
c. Submit a certificate of survey for all new construction.
d. Submit a revised landscape plan for city staff approval showing:
(1) As much of the existing vegetation (including large trees) remaining along the
northern and eastern property lines (near the freeway and the ponding area) as
possible.
(2) The manicured or mowed areas from the natural areas. This shall include planting
(instead of sodding) the area around the storm water pond with native grasses and
native flowering plants. The native grasses and flowering plants shall be those
needing little or no maintenance. This is to reduce maintenance costs and to reduce
the temptation of mowers to encroach into the pond. Specifically, the developer shall
have the natural areas seeded with an upland mixture and lowland mixtures as
appropriate.
(3) The planting of native grasses, flowering plants and low -level shrubs around the
proposed storm water pond. These materials shall extend at least four feet from the
ordinary high water mark (OHWM) of the pond.
(4) The planting details (including flowering plants and shrubs) for the ponding area and
for any rainwater gardens on the site.
(5) At least 13 additional trees to meet the city's tree replacement requirements.
e. Get the necessary approvals and permits from the watershed district and from the MPCA.
f. Submit a revised site plan for staff approval that shows the following: more handicap -
accessible parking spaces to meet ADA requirements; that the driveway will line up with the
driveway for the town houses across County Road D; and the site with no more than 225
parking stalls with added green space on the southeast, southwest, and northwest corners of
the parking lot (for areas of proof -of- parking).
g. Submit plans for city staff approval for any outdoor trash or recycling containers and
enclosures. If the developer wants to build such facilities, the enclosure shall have materials
that are compatible with the buildings, and they shall have gates that are 100 percent opaque.
h. Submit a letter of credit or cash escrow to the city for all required exterior improvements.
The amount shall be 150 percent of the cost of the work.
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City Council Meeting 08 -11 -03
i. Combine the two properties into one site for tax and identification purposes.
j. Get demolition permits from the city for the houses and structures on the properties.
k. Cap and seal any wells on the property.
1. Submit revised building elevations and material samples to staff before issuance of a
building permit that shows the following: a ledgestone wainscoting around all elevations, or
with at least a 5 -foot wraparound to the sides; trim with a contrasting color from the rest of
the building; and any exterior wall mounted meters located on interior sides of the buildings.
m. Submit association documents to be approved by city staff before the issuance of a
building permit and proof of recording with the county before the city issues a certificate of
occupancy.
3. The applicant shall complete the following before occupying the buildings:
a. Replace any property irons removed because of this construction.
b. Sod all turf areas, including the boulevard, except the ponding area and planting beds if a
different ground cover or mulch is to be used.
c. Install a reflectorized stop sign at the exit, a handicap - parking sign for each handicap -
parking space and an address on each building. In addition, the applicant shall install "no
parking" signs within the site, as required by staff.
d. Construct trash enclosures to meet code requirements, unless trash dumpsters are stored
indoors. Any such enclosures must match the materials and colors of the building.
e. Install continuous concrete curb and gutter around the parking lot and driveways.
f. Install and maintain an in- ground lawn irrigation system for all new landscaped areas,
excluding landscaping within any rainwater gardens and within the ponding area.
g. Paint any roof -top mechanical equipment to match the uppermost part of the building.
Screen all roof - mounted equipment visible from streets or adjacent property. (code
requirement)
h. Install on -site lighting for security and visibility that follows the approved site lighting plan.
All exterior lighting shall follow the approved lighting plan that shows the light spread and
fixture design. The light fixtures must have concealed lenses and bulbs to properly shield
glare from the adjacent street right -of -ways and from adjacent properties.
i. The developer or contractor shall:
(1) Complete all grading for the site drainage, complete all public improvements and
meet all city requirements.
(2) Place temporary orange safety fencing and signs at the grading limits.
12
City Council Meeting 08 -11 -03
(3) Remove any debris or junk from the site.
(4) Install all landscaping before occupying the buildings.
4. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety or
welfare.
b. The above - required letter of credit or cash escrow is held by the city for all
required exterior improvements. The owner or contractor shall complete any
unfinished landscaping by June 1 if the building is occupied in the fall or
winter, or within six weeks of occupancy if the building is occupied in the
spring or summer.
c. The city receives an agreement that will allow the city to complete any
unfinished work.
5. Signs are not approved in this review. The applicant must submit the sign plans to staff for
approval and obtain the necessary sign permits.
6. All work shall follow the approved plans. The director of community development may approve
minor changes.
Seconded by Councilmember Wasiluk Ayes -All
2. 8:51 p.m. Environmental Utility Fund - Consider Establishing Fee and
Ordinance (First Reading)
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
C. Andrew Lambertson, consultant for the city
d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The
following persons were heard:
William Robbins, 2277 Stillwater Avenue, Maplewood
Diana Longrie - Kline, 1771 Burr Street, Maplewood
e. Mayor Cardinal closed the public hearing.
Councilmember Juenemann moved to approve the first reading of Ordinance 839 establishing an
Environmental Utility Fee.
Seconded by Councilmember Collins Ayes -All
3. 8:34 p.m. Proposed R -1 (R) Zoning District Code Amendment
13
City Council Meeting 08 -11 -03
a. City Manager Fursman presented the staff report.
b. Associate Planner Roberts presented specifics from the report.
C. Commissioner Trippler presented the Planning Commission Report.
d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The
following person was heard:
None
e. Mayor Cardinal closed the public hearing.
Councilmember Collins moved to adopt the first reading of the zoning code amendment (startinga
on page 10). This code amendment adds a rural residential (R -1(R)) zoning district (with a two -
acre minimum lot size) to the city code.
Seconded by Councilmember Juenemann Ayes -All
I. AWARD OF BIDS
1. 2003 Bituminous Sealcoating, Project 03 -28 -Award of Bid
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
Councilmember Collins moved to award the bid for the 2003 Seal Coat Project 03 -28 to Pearson
Brothers based on their low bid of $53,770.00.
Seconded by Councilmember Juenemann Ayes -All
2. HVAC System - Police Department
a. City Manager Fursman presented the staff report.
b. Assistant City Manager Coleman presented specifics from the report.
Councilmember Wasiluk moved to approve the proposal in the amount of $22,500.00 from New
Mech Mechanical to upgrade the H.V.A.C. system in the police department.
Seconded by Councilmember Juenemann Ayes -All
J. UNFINISHED BUSINESS
None
14
City Council Meeting 08 -11 -03
K. NEW BUSINESS
1. 2004 Budget Distribution
a. City Manager Fursman presented the staff report and presented specifics from the report.
A Special Meeting date was set for Thursday, September 4 at 5:00 p.m. for Council Review of
the 2004 Budget.
2. Acapulco Restaurant - Outdoor Patio
a. City Manager Fursman presented the staff report.
b. City Clerk Guilfoile presented specifics from the report.
Councilmember Collins moved to approve allowing the serving of intoxicating liquor at the
outdoor patio at the Acapulco Restaurant.
Seconded by Councilmember Wasiluk Ayes -All
3. Lower Afton Road Trail Improvements (McKnight to Century), Project 03 -29: Receive
Resident Petitions and Authorize Joint Project Investigation with Ramsey County
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
C. Commissioner Victoria Reinhardt spoke regarding the proposed improvements.
d. Ramsey County Engineer Ken Haider provided further specifics on the proposed project.
Councilmember Wasiluk moved to authorize preparation of a joint staff report for the lower
Afton Road Trail Improvements) McKnight to Century), Project 03 -29 and authorized the
Finance Director to transfer $120,000 to the project fund.
Seconded by Councilmember Juenemann Ayes -All
4. Consider Denial of Sewer Claims at 1880 Maryknoll Road
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
At the request of City Engineer Ahl, this item will be continued at the August 25, 2003 City
Council Meeting.
5. White Bear Avenue Improvements (Beam to County Road D), Project 02 -21: Approve
Submittal of 2003 Federal Transportation Project Funding Application as Joint Project
with Ramsey County
15
City Council Meeting 08 -11 -03
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
Councilmember Juenemann moved to approve a motion authorizing submittal of a TEA -21
fundin,g application as part of a joint int prof ect with Ramsey for the White Bear Avenue
Improvements between Beam Avenue and County Road D, Project 02 -21.
RESOLUTION 03 -08 -151
CITY OF MAPLEWOOD
WHITE BEAR AVENUE IMPROVEMENTS
BEAM TO COUNTY ROAD D
WHEREAS, The City of Maplewood Council has adopted a comprehensive transportation plan
for the Maplewood Mall Area Transportation Improvements, and
WHEREAS, the Maplewood Mall Area Transportation System provides regional traffic services
for the Northeast Metropolitan area, and
WHEREAS, The White Bear Avenue Corridor between Beam Avenue and County Road D is in
need of substantial improvement, including replacement and expansion to meet mobility and congestion
relief goals of the region, and,
WHEREAS, The City of Maplewood and the County of Ramsey have identified the need for
improvement of the White Bear Avenue Corridor in their respective comprehensive and capital
improvement plans, and,
WHEREAS, The City of Maplewood and the County of Ramsey have entered into a Joint Powers
Agreement to accomplish the replacement and expansion of the White Bear Avenue Corridor, and,
WHEREAS, The City of Maplewood, acting in partnership with the County of Ramsey is
submitting a request for $3.9 million to help pay for the needed improvements to the Metropolitan
Council in response to the solicitation for proposed projects, Now Therefore,
BE IT RESOLVED, That the City Council of the City of Maplewood does hereby endorse the
request for funding submitted to the Metropolitan Council, and, encourages the Transportation Advisory
Board to act favorably on the request for funding.
Seconded by Councilmember Collins Ayes -All
6. Trunk Highway 36 at Hazelwood- Approve Submittal of 2003 Federal Transportation
Project Funding Application as Joint Project with MnDOT
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
Councilmember Juenemann moved to authorize submittal of a TEA -21 funding application as
part of a joint prof ect with MnDOT for the Trail Improvements at TH3 6 and Hazelwood Street:
16
City Council Meeting 08 -11 -03
RESOLUTION 03 -08 -157
CITY OF MAPLEWOOD
TRUNK HIGHWAY 36 IMPROVEMENTS
AT HAZELWOOD STREET
WHEREAS, The Minnesota Department of Transportation has identified a major safety problem
with an at -grade pedestrian crossing of TH 36 at Hazelwood Street, and
WHEREAS, The Minnesota Department of Transportation has identified the possible
abandonment of the pedestrian crossing due to these safety concerns, and,
WHEREAS, The City of Maplewood and the Minnesota Department of Transportation have
identified the need to extend trail connections from Hazelwood Street along both the north and south
sides of TH 36 to the grade separated crossing at the Bruce Vento Trail, and
WHEREAS, The City of Maplewood .and the Minnesota Department of Transportation plan to
enter into a Joint Powers Agreement to accomplish the installation of the safety trail improvements, and,
WHEREAS, The City of Maplewood, acting in partnership with the Minnesota
Department of Transportation, is submitting a request for $0.4 million to help pay for the needed
improvements to the Metropolitan Council in response to the solicitation for proposed projects, Now
Therefore,
BE IT RESOLVED, That the City Council of the City of Maplewood does hereby endorse the request
for funding submitted to the Metropolitan Council, and, encourages the Transportation Advisory Board
to act favorably on the request for funding.
Seconded by Councilmember Wasiluk Ayes -All
7. Century Avenue Improvements (I -94 to Lower Afton Road), Project 03 -15- Approve
Submittal of 2003 Federal Transportation Project Funding Application as Joint Project
with Ramsey County
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
Councilmember Juenemann moved to authorize submittal of a TEA -21 finding application as
part of a joint project with Ramsey for the Tail Improvements along Century Avenue
between I -94 and Lower Afton Road, Project 03-15:
RESOLUTION 03 -08 -152
CITY OF MAPLEWOOD
CENTURY AVENUE TRAIL IMPROVEMENTS
I -94 TO LOWER AFTON ROAD
WHEREAS, The Minnesota Department of Transportation has turned TH 120 back to the
Counties of Ramsey and Washington, and
17
City Council Meeting 08 -11 -03
WHEREAS, The Counties of Ramsey and Washington are jointly studying the improvement of
the former TH 120, also called Century Avenue, in cooperation with the Cities of Woodbury and
Maplewood and the Minnesota Department of Transportation, and
WHEREAS, The joint study has identified the need to extend trail connections along Century
Avenue from I -94 to Lower Afton Road, and
WHEREAS, The Counties of Ramsey and Washington are submitting a request to help pay for
the needed improvements to the Metropolitan Council in response to the solicitation for proposed
projects, Now Therefore,
BE IT RESOLVED, That the City Council of the City of Maplewood does hereby endorse the request
for funding submitted to the Metropolitan Council, and, encourages the Transportation Advisory Board
to act favorably on the request for funding.
Seconded by Councilmember Juenemann Ayes -All
8. Legacy Parkway Improvements (Kennard to Southlawn), Project 03 -26: Approve
Resolution Revising Public Hearing Date to September 8, 2003
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
Councilmember Wasiluk moved to adopt the following resolution revising the Public Hearing
Date for the Legacy Parkwa, TProject, City Project 03-26, and calling for a Public Hearing for
8:45 on September 8, 2003:
RESOLUTION 03 -08 -153
ACCEPTING REPORT
CALLING FOR PUBLIC HEARING
WHEREAS, pursuant to resolution of the council adopted July 14, 2003, a report has been
prepared under the direction of the city engineer with reference to the improvement of Legacy Parkway
(Kennard to Southlawn), City Project 03 -26, and this report was received by the council on July 22,
2003, and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost - effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. The council will consider the improvement of such street in accordance with the report and the
assessment of abutting property for all or a portion of the cost of the improvement pursuant to
Minnesota Statutes, Chapter 429 at an estimated total cost for the improvement of $1,352,850.
2. A public hearing shall be held on such proposed improvement on the 8th day of September 2003
in the council chambers of city hall at 8:45 p.m., and the clerk shall give mailed and published
notice of such hearing and improvement as required by law.
18
City Council Meeting 08 -11 -03
Seconded by Councilmember Collins Ayes -All
9. County Road D Extension (Hazelwood to TH 61), Project 02 -07: Approve Resolution
Revising Public Hearing Date to September 8, 2003
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
Councilmember Wasiluk moved to adopt the following resolution revising the Public Hearing
Date for the County Road D Realignment Project ct (City Projects 02 -07 and 02 -08) and calling for
a Public Hearing for Segment #1 between Hazelwood and TH61 for 8:30 p.m. on September 8,
2003:
RESOLUTION 03 -08 -154
ACCEPTING PRELIMINARY REPORT
CALLING PUBLIC HEARING
WHEREAS, on December 9, 2002, the City Council selected an alignment for County Road D
between Hazelwood Street and Trunk Highway 61 (TH 61) and between TH 61 and Highridge Court,
City Projects 02 -07 and 02 -08, respectively, and
WHEREAS, pursuant to resolution of the council adopted May 12, 2003, a report has been
prepared under the direction of the city engineer with reference to the improvement of County Road D
between Hazelwood Street and Trunk Highway 61, City Project 02 -07, and County Road D between
Trunk Highway 61 and Highridge Court, City Project 02 -08 and this report was received by the council
on July 22, 2003, and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost - effective, and feasible,
WHEREAS, the City Engineer has reported that only Segment #1, County Road D between
Hazelwood Street and Trunk Highway 61, City Project 02 -07, is prepared for the necessary public
hearing portion.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
3. The council will consider the improvement of only Segment #1, County Road D between
Hazelwood Street and Trunk Highway 61, City Project 02 -07, in accordance with the report and
the assessment of abutting property for all or a portion of the cost of the improvement pursuant to
Minnesota Statutes, Chapter 429 at an estimated total cost for the improvement of $6,307,800.
4. The remaining segments of said improvement shall be tabled for consideration within the
following one to five months as determined appropriate by the City Engineer.
S. A public hearing shall be held on such proposed improvement on the 8th day of September 2003
in the council chambers of city hall at 8:30 p.m., and the clerk shall give mailed and published
19
City Council Meeting 08 -11 -03
notice of such hearing and improvement as required by law.
Seconded by Councilmember Ayes -All
10. County Road D Extension (Hazelwood to Southlawn), Project 03 -08: Resolution
Receiving Preliminary Report Amendment and Calling Public Hearing
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
Councilmember Juenemann moved to adopt the following resolution accepting the Preliminary
Report for the County Road D Realignment Project - Segment #4A (City Project 03 -08) and
calling for a Public Hearing for 8:30 a.m. on September 8, 2003 as part of the overall County
Road D Realignment Pro ect:
RESOLUTION 03 -08 -155
ACCEPTING PRELIMINARY REPORT
CALLING PUBLIC HEARING
WHEREAS, on December 9, 2002, the City Council selected an alignment for County Road D
between Hazelwood Street and Trunk Highway 61 (TH 61) and between TH 61 and Highridge Court,
City Projects 02 -07 and 02 -08, respectively, and
WHEREAS, pursuant to resolution of the council adopted May 12, 2003, a report has been
prepared under the direction of the city engineer with reference to the improvement of County Road D
between Hazelwood Street and Trunk Highway 61, City Project 02 -07, and County Road D between
Trunk Highway 61 and Highridge Court, City Project 02 -08 and this report was received by the council
on July 22, 2003, and
WHEREAS, an amendment to the report has been prepared under the direction of the city
engineer with reference to the improvement of County Road D between Hazelwood and Southlawn, City
Project 03 -08 and this report was received by the council on August 11, 2003, and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost - effective, and feasible,
WHEREAS, the City Engineer has reported that only Segment #4a, County Road D between
Hazelwood Street and Southlawn, City Project 03 -08, is prepared for the necessary public hearing
portion.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1.The council will consider the improvement of Segment #4a, County Road D between Hazelwood
and Kennard, along with Segment #1, County Road D between Hazelwood Street and Trunk
Highway 61, City Project 02 -07, in accordance with the report and the assessment of abutting
property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter
429 at an estimated total cost for the improvement of $6,307,800.
20
City Council Meeting 08 -11 -03
2.The remaining segments of said improvement shall be tabled for consideration within the
following one to five months as determined appropriate by the City Engineer.
3.A public hearing shall be held on such proposed improvement on the 8th day of September 2003 in
the council chambers of city hall at 8:30 p.m., and the clerk shall give mailed and published notice of
such hearing and improvement as required by law.
Seconded by Councilmember Wasiluk Ayes -All
11. Atlantic Street Water Main, Project 03-16: Resolution Accepting Report and Calling for
a Public Hearing
a. City Manager Fursman presented the staff report.
'b. City Engineer Ahl presented specifics from the report.
Councilmember Juenemann moved to ado t the following resolution accgpting accepting the report and
calling for a public hearing for 7:30 p.m., Monday, August 25, 2003, for the Atlantic Street
Water Main, Project 03-16:
RESOLUTION 03 -08 -156
ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING
WHEREAS, pursuant to resolution of the council adopted March 24,2003, a report has been
prepared by the city engineering division with reference to the improvement of Atlantic Street Water
Main, Project 03-16, and this report was received by the council on August 11,2003, and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost - effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. The council will consider the improvement of such street in accordance with the report
and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to
Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $58,440.
2. A public hearing shall be held on such proposed improvement on the 25th day of August
2003 in the council chambers of city hall at 7:30 p.m., and the clerk shall give mailed and published
notice of such hearing and improvement as required by law.
Seconded by Councilmember Collins
L. VISITOR PRESENTATIONS
Ayes -All
1. Emil Sturzenegger -245 5 Londin Lane, Maplewood, thanked the council for their
consideration of the trail along Lower Afton Road.
2. Diana Longrie- Kline -1771 Burr Street, Maplewood, complimented the city web site and
asked that all city meetings be listed under the meeting category, not current topics.
21
City Council Meeting 08 -11 -03
3. Kevin Berglund -1929 Kingston, Maplewood, spoke regarding the upcoming election and
an article in the August Maplewood in motion.
4. Bob Zick, 1880 E. Shore Drive, Maplewood, asked that all speakers be required to
introduce themselves prior to addressing the council, was concerned that council could
not agree on an Emergency Management Director, discussed commercial vehicle
inspections, and concerns with the disregard of the City Comprehensive Land Use Plan.
During Mr. Zick's visitor presentation:
Councilmember Collins moved to adiourn.
Seconded by Councilmember Wasiluk
Mayor Cardinal did not acknowledge the motion and did not call the vote.
Mr. Zick requested that the council stay cognizant of the comprehensive plan.
Councilmember Wasiluk moved to adj o
Seconded by Councilmember Collins.
Mayor Cardinal did not acknowledge the motion and did not call the vote.
Councilmembers Collins and Wasiluk exited Council Chambers
Mr. Zick concluded with additional comments regarding visitor presentations.
M. COUNCIL PRESENTATIONS
1. National Night Out - Councilmember Juenemann noted National Night Out was a great
success with 40 neighborhood parties. Special thanks were given to Chief Lukin, Deputy
Fire Chief Svendsen, Parks and Recreation Director Anderson, Deputy Chief Banik,
Sergeant Karis, and Lieutenant Kvam.
N. ADMINISTRATIVE PRESENTATIONS
None
O. ADJOURNMENT
Councilmember Juenemann moved to adjourn the meeting at 9:42 p.m.
Mayor Cardinal acknowledged the motion and announced adjournment of the meeting.
22
City Council Meeting 08 -11 -03
AGENDA NO. G-1
AGENDA REPORT
TO: City Council
FROM: Finance Director kftNa----
RE: APPROVAL OF CLAIMS
DATE: August 19, 2003
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the
bills and authorized payment in accordance with City Council approved policies.
ACCOUNTS
PAYABLE
$641
$1,417
$56.94
Checks #61533 thru #61589 dated 8/12/03
thru
Disbursements via debits to checking account
dated 8/1 thru 8/7103
Checks #61590 thru # dated 8/13/03 thru
$325,199.25 Checks #61591 thru #61652 dated 8/19/03
$135,942.00 Disbursements via debits to checking account
dated 8/8 thru 8/14/03
$2,519,979.19 Total Accounts Payable
PAYROLL
$434,386.06 Payroll Checks and Direct Deposits dated
8/15/03
$4,327.00 Payroll Deduction checks #94615 thru #94619
dated 8/15/03
$438,713.06 Total Payroll
$2,958,692.25 GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 770 -4513 if you have any
questions on the attached listing. This will allow me to check the supporting documentation
on file if necessary.
hu
attachments
PAENANCEMORMAGMApOAR 081903.doc
1
vehlist
08/1112003 2:28:41 PM
Check Register
City of Maplewood
Page: 1
Check
Date
Vendor
Description /Account
Amount
61533
8/12/2003
02347
10,000 LAKES CHAPTER
LAKES CHAPTER EDUC - OCT SEMINAR
120.00
61534
8/12/2003
00014
AT&T
INTERNET SRV - 6/15 - 7115
1,013.60
61535
8/12/2003
01908
ADMINISTRATION, DEPT OF
MAINFRAME PROCESSOR CHARGES
757.47
DATA SERVICES - JUN
392.00
61536
8/12/2003
00111
ANIMAL CONTROL SERVICES INC
PATROL & BOARDING FEES 7/22 - 8/1
887,38
61537
8/12/2003
01810
BARNA GUZY & STEFFEN LTD
PROF LEGAL SERVICES 6/3 - 7114
6 1 166.92
61538
8/12/2003
00174
BELDE, STAN
REIMB FOR K9 BOARDING FEE 7130 - 8
108.00
61539
8/12/2003
00211
BRAUN INTERTEC CORP.
PROJ 03-16 PROF SRV 5/17 - 6/13
214.00
PROJ 02 -10 PROF SRVS 4/19 - 6113
782.75
PROJ 00 -03 PROF SRVS 5/17 - 6113
408.50
61540
8112/2003
00255
CAPITOL RUBBER STAMP CO.
51 STAMPS
626.97
61541
8112/2003
00280
CENTRAL STORES
KEY TAGS
3.79
61542
8/12/2003
02848
D & D VENDING
CONCESSION AT WAKEFIELD PARK
350.00
61543
8/12/2003
00371
DAKOTA CTY TECHNICAL COLLEGE
EMERGENCY RESPONSE DRIVING TRN
1,800.00
EMERGENCY RESPONSE DRIVING TRN
1
61544
8112/2003
00384
DE LAGE LANDEN FINANCIAL SRVS
COPIER COSTS
326.54
61545
8/12/2003
02743
DOBLAR, RICHARD
REIMB FOR TUITION & BOOKS
419.25
61546
8/12/2003
02625
DRAGONFLY GARDENS
PRO/ 00-03 RAINWATER GARDEN PLAN
354.48
61547
8/12/2003
02849
EMBREE CONSTRUCTION GROUP
REF ESCROW - NATL TIRE & BATTERY
2,572.74
61548
8/12/2003
00463
EMERGENCY APPARATUS MAINT
SERVICE RESCUE 3
708.05
SERVICE AIR 1
460.00
SERVICE DIVE 3 TRUCK
185.00
SERVICE ENGINE 1
556.75
SERVICE ENGINE 2
448.68
SERVICE ENGINE 3
422.50
SERVICE ENGINE 4
427.42
SERVICE ENGINE 7
564.92
SERVICE PUMP ON GRASS RIG 4
160.00
SERVICE LADDER 1
537.50
SERVICE RESCUE 1
422.50
SERVICE RESCUE 3
422.50
SERVICE TANKER 4
507.55
SERVICE UTILITY 3 VEHICLE
75.00
SERVICE AMB MEDIC 4
209.28
61549
8/12/2003
02168
FINLEY BROS INC
RESURFACE, COLOR COAT AND STRI
9
61550
8/12/2003
01401
FIRST STUDENT INC
MCC FEE TO TARGET CENTER
222,00
MCC FEE TO CASCADE BAY WATER PK
243.00
MCC BUS FEE TO OLD LOG THEATER
243.00
61551
8/12/2003
02071
FISHER, DAVID
REIMS FOR MILEAGE 7/23 - 7125
118.99
61552
8/12/2003
00531
FRA -DOR BLACK DIRT & RECYCLE
BLACK DIRT
202.35
61553
8/12/2003
01605
IFP TEST SERVICES INC
PSYCH EXAM
350.00
61554
8/1212003
00771
JOHNSON, RICK
DEER REMOVAL
200.00
61555
8/12/2003
00789
KATH FUEL OIL SERVICE CO
#2 DIESEL LOW SULPHUR, RED DYED
6
61556
8112/2003
01894
KELLY & FAWCETT PA
PROSECUTION SRVS THRU 7131/03
9
LEGAL SERVICES - JUL
15,240.29
61557
8/12/2003
00828
L M C I T
INSURANCE 7/02 - 7/03
1,923.00
61558
8/12/2003
02847
MANN VALLEY EXCAVATING
TRACK HOE W /OPERATOR
3 0 520.00
61559
8112/2003
00945
MASYS CORP
STRATUS SOFTWARE MAINT - AUG
738.68
STRATUS CUSTOM SOFTWARE
650.00
61560
8112/2003
01819
MCLEOD USA
DSL SERVICE - JUN
705.12
61561
811212003
00901
MGFOA
2003 ANNUAL CONF
400.00
61562
8112/2003
01028
MN STATE TREASURER STAX
MONTHLY SURTAX - JUL
3
61563
8/12/2003
02836
MURRA, AARON
REIMB FOR MILEAGE 7128 - 8/1
56.65
61564
8112/2003
00001
ONE TIME VENDOR
REF ROBERT RUSCH - AMB 02006267
• .r ■ .rn .r-
491.60
vchlist - Check Register Page: 2
08/11/2003 2:28:41 PM City of Maplewood
Check
Date
Vendor
Description /Account
61565
8/12/2003
00001
ONE TIME VENDOR
REF MICHAEL CASEY - MCC PROG
61566
8112/2003
00001
ONE TIME VENDOR
REF DAVID HOLM - MCC PROG
61567
8/12/2003
00001
ONE TIME VENDOR
REF HOLLY URBANSKI - MCC PROG
61568
8/12/2003
00001
ONE TIME VENDOR
REF SUE WILKE - MCC PROGRAM
61569
8/12/2003
01225
OSWALD HOSE & ADAPTERS
COUPLING ATTACHMENT
61570
8112/2003
01289
PRAIRIE RESTORATIONS INC
TROUT BROOK PRESERVE - PRAIRIE MG
TROUT BROOK PRESERVE - PRAIRIE MG
61571
8112/2003
00396
PUBLIC SAFETY, DEPT OF
DATA SERVICES - 2ND QTR
DATA SERVICES - 2ND QTR
61572
8/1212003
01337
RAMSEY COUNTY -PROP REC & REV
SCHEDULE OF TAXES LEVIED
61573
8/12/2003
02850
REAR
PROJ 03-04 APPRAISAL FOR ROW
61574
8/12/2003
01360
REINHART FOODSERVICE
TOWELS
61575
8/12/2003
02513
SAWYER, CHERYL
ENTERTAINMENT 8/26
61576
8/12/2003
01556
SPEEDWAY SUPERAMERICA LLC
FUEL
61577
8/12/2003
01497
SPRINGSTED
BOND ISSUE FEE
BOND ISSUE FEE
61578
8112/2003
01550
SUMMIT INSPECTIONS
ELECTRICAL INSPECTIONS
61579
8/12/2003
01572
SYSTEMS SUPPLY, INC.
TONER CARTRIDGES
INK CARTRIDGE
INK CARTRIDGES
61580
811212003
01574
T.A. SCHIFSKY & SONS, INC
PROJ 02 -10 KENNARD /FROST ST PYMT#
61581
8/12/2003
01574
T.A. SCHIFSKY & SONS, INC
ASPHALT
ASPHALT
VARIOUS BITUMINOUS MATERIALS
61582
8/12/2003
01578
T.R.F. SUPPLY CO.
POP UP TOWELS
GLOVES & CLEANERS
61583
8/12/2003
01649
TRI -STATE BOBCATJNC.
BOBCAT LOADER
61584
8112/2003
02069
ULTIMATE DRAIN SERVICES INC
PROJ 02 -10 TELEVISE DRAIN
61585
8/12/2003
01708
VALLEYFAIR
SUMMER FIELD TRIP TO VALLEYFAIR
61586
8/12/2003
01709
VASKO RUBBISH REMOVAL
40 YARD DUMPSTER
10 YARD DUMPSTER
61587
8/12/2003
01734
WALSH, WILLIAM P.
COMM PLUMBING INSPECTIONS
61588
8/12/2003
01798
YOCUM OIL CO.
PROJ 01 -19 ON -SITE FUEL FILL
PROJ 01 -19 ON -SITE FUEL FILL
PROJ 01 -19 ON -SITE FUEL FILL
PROJ 01 -19 ON -SITE FUEL FILL
PROJ 01 -19 ON SITE FUEL FILL
PROJ 01 -19 ON SITE FUEL FILL
61589
8/1212003
01805
ZIEGLER INC.
EQUIP RENTAL
EQUIP RENTAL
Amount
250.00
65.00
55.00
25.00
14.00
223.28
197.98
1,920.00
1,350.00
41.00
4,390.00 '
334.20
250.00
91.62
19,207.58
12,360.39
5,916.80
178.77
179.34
379.50
501,738.45
876.44
494.10
794.80
236.43
372.61
1,118.25
185.00
1,460.00
1,919.00
1,848.00
513.51
114.18
63.54
58.32
57.00
124.95
113.51
1,923.66
- 553.80
57 Checks in this report Total checks : 6419154.20
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Transmitted Settlement
D- Date P,.. ayee
07/31/03
08/01/03
07/31/03
08/01/03
08/01/03
08/04/03
08/01/03
08/01/03
08/01/03
08104/03
08/01/03
08/01/03
08/05/03
08/06/03
08/06/03
08/01/03
08/01/03
08/01/03
08/01/03
08/04/03
08/04/03
08/04/03
08/04/03
08/04/03
08/05/03
08/05/03
08/05/03
08/06/03
08/06/03
08/07/03
MN State Treasurer
ICMA (Vantagepointe)
MN Dept of Natural Resources
U.S. Bank
MN State Treasurer
DCRP /Flex account
U.S. Treasurer
P.E.R.A.
Orchard Trust
MN State Treasurer
MN State Treasurer
Federal Reserve Bank
MN State Treasurer
JP Morgan Chase
MN State Treasurer
TOTAL
Description
Drivers License /Deputy Registrar
Deferred Compensation
DNR electronic licenses
Debt service
Drivers License /Deputy Registrar
DCRP & Flex plan payments
Federal Payroll Tax
P.E.R.A.
Deferred Compensation
Drivers License /Deputy Registrar
State Payroll Tax
Savings Bonds
Drivers License /Deputy Registrar
Investment purchase
Drivers License /Deputy Registrar
Amount
15, 070.64
6
1
646,009.39
19, 567.56
905.23
89,149.05
46,989.42
19,603.00
19,651.93
17,855.64
300.00
19,222.64
499,583.89
15
19417,626.80
vchlist
08M 812003 11:32:04AM
Check Register
City of Maplewood
Page: 1
Check
Date
Vendor
Description /Account
Amount
61590
8/13/2003
02553
SCHWAN'S SALES ENTERPRISES INC
CITY PICNIC - ICE CREAM
56.94
61591
8119/2003
00055
AFFORDABLE ENGRAVING
ENGRAVED TAGS
23.25
61592
8119/2003
00111
ANIMAL CONTROL SERVICES INC
PATROL & BOARDING FEES 812 - 8111
1,197.20
61593
8/19/2003
02851
ART START
ART CLASS INSTRUCTOR
194.00
61594
8/19/2003
00173
BELDEN, TIM
PIANO TUNED
85.00
61595
8/19/2003
02143
C R PELTON & ASSOCIATES
APPRAISAL FOR EQUIPMENT
95.00
61596
8/19/2003
00240
C.S.C. CREDIT SERVICES
APPLICANT BACKGROUND CHECK
50.00
61597
8/19/2003
00258
CARDINAL HOMEBUILDERS INC
REF GRADING ESC - 806 NEW CENTUR
1,037.12
1
61598
8/19/2003
00327
CONVERSE, STEVE
HEAD UMPIRE FOR TOURNAMENT
80.00
61599
8119/2003
02050
CRITICAL CONNECTIONS INC
JOY PARK PROF SERVICES 6/1 - 7/23
1,640,60
61600
8/19/2003
00241
CSI SOFTWARE
KEY TAGS
1,045.00
61601
8119/2003
02761
DAHLGREN, SHARDLOW AND UBAN
PROF SRVS 6/29 - 7/26
2,494.01
61602
8/19/2003
00358
DGM INC.
TOW FORFEITURE VEHICLE
79
TOW BAIT CAR
53.25
TOW FORFEITURE VEHICLE
122.48
61603
8/1912003
00425
DUCHARME, JOHN P
REIMB FOR BOOTS
165.00
61604
8/19/2003
00463
EMERGENCY APPARATUS MAINT
REPAIR AMB MEDIC 2
1,233.68
SERVICE AMB MEDIC 1
19073.40
SERVICE AMB MEDIC 3
254.50
61605
8119/2003
00477
ESS BROTHERS & SONS INC
SANITARY MH & LID
1,878.66
61606
8/19/2003
02855
EXCEPTIONAL HOMES INC
REF GRADING ESC - 2621 KNOLLWOOD
1
61607
8119/2003
02540
FIELDWORKS
SURVEY EQUIPMENT PART
65.74
61608
8119/2003
02168
FINLEY BROS INC
STRIPE PARK HARD SURFACE AREAS
450.00
61609
8/19/2003
02856
FOERG, ELIZABETH
REIMB FOR MILEAGE 5/22 - 7/30 NC
21.86
REIMB FOR MILEAGE 5127 - 7/31 PW
157
61610
8/19/2003
00531
FRA DOR BLACK DIRT & RECYCLE
BLACK DIRT
141.65
61611
8/19/2003
00555
GAYNOR, VIRGINIA
REIMB FOR MILEAGE NC 1/13 - 6/16
118.80
REIMB FOR MILEAGE PW 12/26 - 7 -14
163.92
61612
8/19/2003
00585
GOPHER STATE ONE - CALL
DIG LOCATION TICKETS - 53
82.15
61613
8/19/2003
02857
GREENSCAPE LANDSCAPING INC
PROJ 01 -09 REPAIR SPRINKLER SYS
1,973.00
j
61614
8/19/2003
00610
GULDENS
CITY EMPLOYEE PICNIC FOOD
992.00
61615
8/19/2003
02852
HCMC TRAUMA SERVICES
CHILD CARE SEAT TECH COURSE
35.00
61616
8/19/2003
02149
HERSOM, HEIDI
REIMBURSE FOR MILEAGE 11/4 - 412
18.25
REIMBURSE FOR MILEAGE 4/28 - 8/5
13.14
61617
8/19/2003
00687
HUGO'S TREE CARE
TREE & STUMP REMOVAL
1,361.07
61618
8/19/2003
00719
INDEPENDENT SCHOOL DIST #622
1/3 SHARE OF TARTAN ICE ARENA
38,316.33
1
61619
8/1912003
02826
KOCH MATERIALS
CSS -1 H OIL
16,234.85
CSS -1 H OIL
- 2
61620
8/19/2003
00942
MARSDEN BLDG MAINTENANCE CO
SEWER BACK UP CARPET CLEANING
803.06
CLEAN BASEMENT SEWER BACK UP
316.31
CLEAN BASEMENT SEWER BACK UP
175.73
CLEAN BASEMENT SEWER BACK UP
87,86
61621
8119/2003
00943
MARTINSON, CAROL
REIMB FOR CERTIFICATES -CITY PICNIC
40.00
69622
8/19/2003
02197
MASTERPIECE HOMES INC
REF GRADING ESC - 3053 DULUTH ST N
1,070.96 �
REF GRADING ESC - 3011 DULUTH ST N
1,054,38
REF GRADING ESC - 3019 DULUTH ST N
1,044.66 1
REF GRADING ESC - 3059 CAREY HILLS
1
REF GRADING ESC - 3027 DULUTH ST
1,028.36
REF GRADING ESCROW - 391 RIPLEY A
1,015.62 !
REF GRADING ESC - 3026 DULUTH ST N
1
61623
8/99/2003
02511
MCHUGH, DAN
LACROSSE CAMP INSTRUCTOR
325.50
61624
8119/2003
00986
METROPOLITAN COUNCIL
MONTHLY SAC - JUL
92,144.25
61625
8/19/2003
01051
MN OCCUPATIONAL HEALTH
PRE- EMPLOYMENT PHYSICALS
691.00
61626
8/19/2003
01174
NORTH ST PAUL- MAPLEWOOD-
ROTARY CLUB MEMBERSHIP DUES
182.25
I
vchlist Check Register p age; 2
08118/2003 11:32:04AM City of Maplewood
Check Date
61627
8/19/2003
61628
8119/2003
61629
8/19/2003
61630
8/19/2003
61631
8/19/2003
61632
8/19/2003
61633
8/19/2003
61634
8/19/2003
61635
8/19/2003
61636
8/19/2003
61637
8/19/2003
61638
8/19/2003
61639
8/1912003
61640
8/19/2003
Vendor
01202
NYSTROM PUBLISHING CO INC
00001
ONE TIME VENDOR
00001
ONE TIME VENDOR
00001
ONE TIME VENDOR
00001
ONE TIME VENDOR
01239
PALANK, MARY KAY
01248
PARTY TIME LIQUOR
01941
PATRICK GRAPHICS & TROPHIES
01263
PIKE, GARY
01270
PITNEY BOWES INC
01331
RABBETT, KEVIN
01359
REGAL AUTO WASH DETAIL XX
01340
REGIONS HOSPITAL
01393
RUMPCA COMPANIES INC
Description /Account
Amount
61641
8/19/2003
02808
SLL LEO A DALY
61642
8/19/2003
01504
ST PAUL, CITY OF
61643
8/1912003
01537
STREAMLINE DESIGN INC.
61644
8/1.9/2003
02858
SUNROOM SOLUTIONS LLC
61645
8/19/2003
02853
SVENDSEN, JOANNE
61646
8/19/2003
01574
T.A. SCHIFSKY & SONS, INC
61647
8/19/2003
01588
TAUBMAN, DOUGLAS J
61648
8/1912003
01026
TRANSPORTATION, DEPT OF
61649
8/19/2003
01580
TSE, INC.
61650
8/19/2003
01734
WALSH, WILLIAM P.
61651
8/19/2003
01990
XCEL ENERGY
61652
8/19/2003
01798
YOCUM OIL CO.
PARKS & REC BROCHURES
REF J JOHNSON PACHECO - AMB 02021
REF DAWN KAHL - MCC PROGRAM
REF DENIS WERNER - MCC PROGRAM
REF KINDERCARE - OVERPAID
REIMB FOR PICNIC SUPPLIES
NNO ROOTBEER
LEAGUE TROPHIES
REIMB FOR NATL REG TEST FEE
RESET CHARGES FOR POSTAGE MACH
REIMB FOR CONFERENCE FEE
CAR WASHES - JUL
PARAMEDIC SUPPLIES
MULCH
HAULED BRUSH & STUMPS TO SITE
ASSESS OF THE ELEC GROUNDING SY
RADIO SERVICE - JUL
BASEBALL TSHIRTS & CAPS
REF GRADING ESC - 2122 SOUTHWIND [
REIMB FOR MILEAGE 7/22 - 8112
VARIOUS BITUMINOUS MATERIALS
PROJ 03-02 MAPLEWOOD DR PYMT #1
REIMBURSE MILEAGE 5115 - 8/11
SIGN MANUAL UPDATES
BUCKTHORN MAINT 6/25 - 7/23
COMM PLUMBING INSPECTIONS
MONTHLY UTI L - STMT DATE 815103
FUEL
FUEL
FUEL
FUEL
11, 801.27
196.64
130.00
130.00
25.00
19.96
117.02
36.10
50.00
28.00
255.00
123.84
672.36
112.50
1,410.00
4,000.00
1,576.42
78.00
500.00
10.22
3,048.76
101,244.35
56.21
5.00
1,473.02
690.00
23,590.49
90.86
100.81
61.74
75.59
63 Checks In this report Total chocks: 325,256.19
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Transmitted Settlement
Date
Date
Payee
Description
Amount
08/07/03
08108/03
MN State Treasurer
Drivers License/Deputy Registrar
15,995.13
08/07/03
08/08/03
DCRP /Flex account
DCRP & Flex plan payments
1,087.29
08/07/03
08/08103
MN Dept of Natural Resources
DNR electronic licenses
1
08/08/03
08/11/03
MN State Treasurer
Drivers License /Deputy Registrar
22,293.12
08/11 /03
08/12/03
MN State Treasurer
Drivers License /Deputy Registrar
23,665.01
08/12/03
08/13/03
MN State Treasurer
Drivers License/Deputy Registrar
18,925.20
08/13/03
08114/03
MN State Treasurer
Drivers License/Deputy Registrar
14,700.50
08/08/03
08/14/03
Elan Financial Services*
Purchasing card items
38
TOTAL
135,942.00
*Detailed listings of Elan purchasing card items are attached
Transaction Review
8/6/2003
For Transactions posted between 07/27/2003 to 08/02/2003
Post Date
Vendor Name
Settlement Amt Cardholder Name
07/28/2003
JOANN ETC #1970
9.00 MALADY ANZALDI
07/30/2003
CUB FOODS, INC.
6.91 MANDY ANZALDI
07/31/2003
TARGET 00000687
47.76 MANDY ANZALDI
07/28/2003
UNIFORMS UNLIMITED INC
150.25 JOHN BANICK
07/31/2003
ARCH
391.17 JOHN BANICK
08/01/2003
LAMETTRY'S COLLISION
1 JOHN BANICK
08/01/2003
AIRGAS NORTH CENTRAL 302
719.00 JOHN BANICK
07/28/2003
HENRIKSEN ACE HARDWARE
15.93 JIM BEHAN
07/28/2003
MILLS FLEET FARM #27
32.70 JIM BEHAN
07/28/2003
GOPHER BEARING COMPANY IN
158.18 JIM BEHAN
07/28/2003
CRAMER BLDG SERVICES INC
102.50 JIM BEHAN
07/28/2003
DICKSON COMPANY
168.00 JIM BEHAN
07/28/2003
S & T OFFICE PRODUCTS
78.09 ROBERTA DARST
07/28/2003
MENARDS MAPLEWOOD
6.01 ROBERT J DOLLERSCHELL
07/28/2003
MENARDS 3059
-6.01 ROBERT J DOLLERSCHELL
07/30/2003
COPY EQUIPMENT, INC.
331.61 JOHN DUCHARME
08/01/2003
THE HOME DEPOT 2801
12.72 JOHN DUCHARME
07/28/2003
TIME WARNER CABLE R15
109.79 TOM EASTMAN
07/28/2003
NEXTEL WIRELESS SVCS
310.63 TOM EASTMAN
07/30/2003
S & T OFFICE PRODUCTS
45.31 TOM EASTMAN
07/31/2003
DEX MEDIA EAST #2
112.80 TOM EASTMAN
07/28/2003
HEJNY RENTALS INC
427.26 DAVE EDSON
07/28/2003
MENARDS MAPLEWOOD
54.04 DAVE EDSON
07/28/2003
BESTWESTERN EDGEWEAST 33
192.10 DAVID FISHER
07/29/2003
RD J SPECIALTIES
530.00 CLARENCE GERVAIS
07/31/2003
MN PHOTO
9.24 CLARENCE GERVAIS
07/28/2003
CUB FOODS, INC.
637.94 MIKE GRAF
07/30/2003
KAY -BEE TOYS 00043331
95.72 MIKE GRAF
07/30/2003
KITCHEN COLLECTION #75
94.41 MIKE GRAF
08/01/2003
FACTORY CARD OUTLET #284
18.08 MIKE GRAF
07/29/2003
PULSTAR DISTRIBUTING INC
62.84 KEVIN HALWEG
08/01/2003
METRO SALES INC
2,003.40 LORI HANSEN
07/31/2003
B & H PHOTO - VIDEO -MO/TO
498.10 LORI HANSON
07/29/2003
LTG POWER EQUIPMENT
14.91 GARY HINNENKAMP
08/01/2003
THE HOME DEPOT 2801
63.89 GARY HINNENKAMP
07/31/2003
COMPUTERGEEKS COM
1,627.00 STEVE HURLEY
08/01/2003
MACROMEDIA/SHOCKWAVE.COM
10.69 STEVE HURLEY
07/30/2003
TARGET 00011858
65.94 DAVID JAHN
07/29/2003
BROCK WHITE COMPANY -ST PA
195.27 MICHAEL KANE
07/28/2003
N ST PAUL WELDING SUPPLY
16.99 FLINT KARIS
08/01/2003
BATTERIES PLUS
11.49 FLINT KARIS
07/30/2003
TARGET 00011858
7.44 BARB KATZMAN
08/01/2003
RAINBOW 1 -8852
55.64 HEATHER KOS
08/0112003
BLUE RIBBON BAIT & TACKLE
11.98 HEATHER KOS
08/01/2003
WOLF CAMERA #1541
24.80 HEATHER KOS
08/01/2003
S & T OFFICE PRODUCTS
462.21 SHERYL L LE
07/28/2003
FRATTALLONE'S ACE HDWE
4.78 MICHAEL LIDBERG
07/30/2003
HEJNY RENTALS INC
281.41 DENNIS LINDORFF
08/01/2003
MOGREN BROTHERS
57.51 DENNIS LINDORFF
07/30/2003
STREICHER'S POLICE EQP
167.05 JOHNNIE LU
07/28/2003
EAT INC
71.50 STEVE LUKIN
07/28/2003
MENARDS MAPLEWOOD
6.30 STEVE LUKIN
07/30/2003
KATH AUTO PARTS
11.78 STEVE LUKIN
07/31/2003
CENTURY COMM & TECH
20.00 STEVE LUKIN
07/31/2003
CENTURY COMM & TECH
20.00 STEVE LUKIN
08/01/2003
METRO SALES INC
231.00 STEVE LUKIN
08/01/2003
LITTLE CANADA CITGO
28.00 GORDON MALLORY
07/28/2003
ON SITE SANITA'T'ION, IN
806.50 MARK MARUSKA
08/01/2003
BEST BUY 00000109
18.08 ED NADEAU
07/30/2003
NWA AIR 0127442867597
317.00 MARSHA PACOLT
07/30/2003
AGENT FEE 8908116039356
30.00 MARSHA PACOLT
07/30/2003
HENRIKSEN ACE HARDWARE
14.27 KURT PARSONS
07/30/2003
EXCELLCOM
15.98 KURT PARSONS
07/28/2003
MASUNE COMPANY
70.65 PHILIP F POWELL
08/01/2003
OFFICE MAX 00002204
48.98 PHILIP F POWELL
08/01/2003
METRO SALES INC
469.77 WILLIAM J PRIEFER
07/28/2003
TOUSLEY FORD I27200039
88.29 STEVEN PRIEM
07/28/2003
KATH AUTO PARTS
49.79 STEVEN PRIEM
07/28/2003
KATH AUTO PARTS
34.48 STEVEN PRIEM
07/30/2003
BAUER BULT TRE33200023
138.56 STEVEN PRIEM
07/3.0/2003
SUNRAY BTB
11.28 STEVEN PRIEM
07/30/2003
ZIEGLER INC - RETAIL
505.75 STEVEN PRIEM
07/30/2003
KATH AUTO PARTS
10 1. 28 STEVEN PRIEM
07/31 /2003
KATH AUTO PARTS
37.52 STEVEN PRIEM
07/31/2003
KATH AUTO PARTS
21.26 STEVEN PRIEM
08/01/2003
SUNRAY BTB
32.19 STEVEN PRISM
08/01/2003
PINK BUSINESS INTERIORS
612.38 KEVIN RABBETT
08/01/2003
LILLIE SUBURBAN NEWSP
100.00 KEVIN RABBETT
07/28/2003
DALCO 01 OF 01
13 0. 10 MICHAEL REILLY
07/28/2003
DALCO 01 OF 01
923.71 MICHAEL REILLY
07/28/2003
CUB FOODS, INC.
53.11 AUDRA ROBBINS
07/28/2003
WONDER/HOSTESS #63
5.67 AUDRA ROBBINS
07/28/2003
CUB FOODS, INC.
9.72 AUDRA ROBBINS
07/28/2003
TOYS R US #6048
21.23 AUDRA ROBBINS
07/30/2003
CUB FOODS, INC.
22.23 AUDRA ROBBINS
07/31/2003
AOL ONLINE SERVICE 0703
23.90 AUDRA ROBBINS
08/01/2003
CUB FOODS, INC.
10.61 AUDRA ROBBINS
08/01/2003
BEST BUY 00000109
157.59 AUDRA ROBBINS
07/28/2003
SUNRAY TRUE VALUE
32.08 PAUL SCHLINGMAN
08/01/2003
ADT SECURITY SERVICES
1,072.19 PAUL SCHLINGMAN
07/29/2003
T- MOBILE
45.08 SCOTT SCHULTZ
07/30/2003
S & T OFFICE PRODUCTS
13.16 ANDREA SINDT
07/31/2003
S & T OFFICE PRODUCTS
275.73 ANDREA SINDT
08/01/2003
T- MOBILE
25.91 ANDREA SINDT
07/29/2003
FACTORY CARD OUTLET #284
54.84 JOANNE M SVENDSEN
07/30/2003
CUB FOODS, INC.
12.76 JOANNE M SVENDSEN
07/31/2003
TARGET 00011858
76.03 JOANNE M SVENDSEN
08/01/2003
RAINBOW FOODS 1 -886
58.69 JOANNE M SVENDSEN
07/28/2003
CARPENTER SMALL ENGINE
8.32 RUSTIN SVENDSEN
07/28/2003
CRAMER BLDG SERVICES INC
618.09 LYLE SWANSON
07/30/2003
EL REINHARDT COMPANY INC
11.49 LYLE SWANSON
07/3112003
TWIN CITY HARDWARE
101.18 LYLE SWANSON
08/01/2003
EXCELLCOM
42.55 LYLE SWANSON
07/29/2003
T- MOBILE
103.01 DOUGLAS J TAUBMAN
07/30/2003
WALGREEN 00016873
5.06 DOUGLAS J TAUBMAN
07/29/2003
B & N OIL
20.45 DAVID J THOMALLA
07/30/2003
MUDDY WATERS SMOKEHOUS
10.43 DAVID J THOMALLA
08/01/2003
RED LOBSTER CA00081653
24.46 DAVID J THOMALLA
07/28/2003
QWESTCOMM TN480
60.10 HOLLY URBANSKI
07/28/2003
CURTIS 1000
27.53 HOLLY URBANSKI
07/29/2003
MCLEOD USA TELECOMMUNICA
260.98 HOLLY URBANSKI
07/29/2003
FACILITY SYSTEMS INC
11.05 HOLLY URBANSKI
07/28 /2003
HENRIKSEN ACE HARDWARE
21.81 JOSEPH WATERS
07/31/2003
RITZ CAMERA #396
31.93 JOSEPH WATERS
08/01/2003
FREEDOM 65 11010600
26.00 JOSEPH WATERS
07/31/2003
STREICHER'S POLICE EQP
86.90 CABOT V WELCHLIN
07/28/2003
UNIFORMS UNLIMITED INC
109.75 JAY B WENZEL
19,289.81
ti,
Transaction Review
For Transactions posted between 08/03/2003 to 08/09/2003.
Post Date Vendor Name
08/04/2003
08/04/2003
08/05/2003
08/07/2003
08/04/2003
08/04/2003
08/0812003
08/0512003
08/06/2003
08/07/2003
08/08/2003
08/06/2003
08/04/2003
08/04/2003
08/07/2003
08/06/2003
08/06/2003
08/06/2003
08/06/2003
08/07/2003
08/06/2003
08/07/2003
08/04/2003
08/04/2003
08/05/2003
08/06/2003
08/06 /2003
08/08/2003
08/04/2003
08/04/2003
08/06/2003
08/04/2003
08/04/2003
08/04/2003
08/04/2003
08/07/2003
08/04/2003
08/06/2003
08/07/2003
08/07/2003
08/07/2003
08/06/2003
08/07/2003
08/07/2003
08/07/2003
08/05/2003
08/06/2003
08/08/2003
08/05/2003
08/06/2003
08/04/2003
08/07/2003
08/06/2003
08/07/2003
08/07/2003
08/08/2003
08/06/2003
08/08/2003
08/04/2003
UNIFORMS UNLIMITED INC
TARGET 00011858
MICHAELS #9401
CUB FOODS, INC.
GATEWAY CYCLE
AT &T WS #10236388
GRAFIX SHOPPE
UHL COMPANY INC
HENRIKSEN ACE HARDWARE
UNIFORMS UNLIMITED INC
PANERA BREAD #3459
TOYS R US #6046
S & T OFFICE PRODUCTS
S & T OFFICE PRODUCTS
MARSHALL FLDS200020172
S & T OFFICE PRODUCTS
S & T OFFICE PRODUCTS
S & T OFFICE PRODUCTS
S & T OFFICE PRODUCTS
ARCH
THE HOME DEPOT 2801
THE WALMAN OPTICAL CO
FANFARE PROMOTIONS INC
NWA AIR 0122191487667
COMPUSA # 197
TOSHIBA
CIRCUIT CITY SS #3137
THE HOME DEPOT 2801
MIKES LP GAS INC
SPRINTPCS AUTOPYMT RC
GOVERNMENT TRAINING SVC
KNOWLAN'S SPRMKT. #2
SUPERAMERICA 4371
MICHAELS #2744
FACTORY CARD OUTLET #284
RAINBOW FOODS 1 -886
HENRIKSEN ACE HARDWARE
MENARDS MAPLEWOOD
OXYGEN SERVICE CO INC
MENARDS OAKDALE
MENARDS 3022
TARGET 00011858
DGI CREATAS
S & T OFFICE PRODUCTS
DOMAINDISCOVER
NORTHERN TOOL EQUIPMNT
LESCO INC
ORIENTAL TRADE NON - PROFIT
IBATTERYSTORE COM
NORTH WEST CO FUR POST
DALCO
RED WING SHOES
PETLAND
WOLF CAMERA # 1541
UNIFORMS UNLIMITED INC
UNIFORMS UNLIMITED INC
RAINBOW FOODS 1 -886
CUB FOODS, INC.
CHECKER #182800018283
Settlement Amt Cardholder Name
8/12/2003
131.60 SCOTT A ANDREWS
26.10 MANDY ANZALDI
20.44 MANDY ANZALDI
15.52 MANDY ANZALDI
516.68 JOHN BANICK
28.39 JOHN BANICK
181.05 JOHN BANICK
1 JIM BEHAN
8.81 JIM BEHAN
77.90 JOHN C BOHL
67.93 MELINDA COLEMAN
107.46 LINDA CROSSON
51.84 ROBERTA DARST
31.53 KATHLEEN DOHERTY
29.97 ALICE DUNN
343.63 TOM EASTMAN
35.93 TOM EASTMAN
239.54 TOM EASTMAN
41.63 TOM EASTMAN
77.55 TOM EASTMAN
34.57 DOUG EDGE
116.40 PAUL E EVERSON
112.00 DAVID FISHER
315.50 DAVID FISHER
69.21 MYCHAL FOWLDS
90.01 MYCHAL FOWLDS
85.19 MYCHAL FOWLDS
79.67 MYCHAL FOWLDS
40.90 RONALD FREBERG
195.34 RICHARD FURSMAN
199.00 RICHARD FURSMAN
1.98 CAROLE GERNES
19.00 CLARENCE GERVAIS
14.52 MIKE GRAF
9.04 MIKE GRAF
386.52 MIKE GRAF
1.96 MARK HAAG
12.31 MARK HAAG
34.40 MARK HAAG
132.25 ROLAND HELEY
- 121.14 ROLAND HELEY
5.31 HEIDI HERSOM
49.95 HEIDI HERSOM
11.91 HEIDI HERSOM
108.80 HEIDI HERSOM
21.28 GARY HINNENKAMP
280.57 GARY HINNENKAMP
65.77 RON HORWATH
65.95 STEVE HURLEY
30.64 ANN E HUTCHINSON
-55.17 DAVID JAHN
147.90 DON JONES
24.58 HEATHER KOS
7.48 HEATHER KOS
993.52 DAVID KVAM
482.12 DAVID KVAM
14.08 SHERYL L LE
23.02 SHERYL L LE 10
82.12 MICHAEL LIDBERG
08/04/2003
ADT SECURITY SERVICES
155.57 STEVE LUKIN
08/08/2003
ANCOM COMMUNICATIONS INC
747.10 STEVE LUKIN
08/05/2003
NORTHERN TOOL EQUIPMNT
15.96 DAVID LUTZ
08/07/2003
MIKES LP GAS INC
44.73 DAVID LUTZ
08/04/2003
ON SITE SANITATION, IN
173.25 MARK MARUSKA
08/06/2003
ON SITE SANITATION, IN
1,308.00 MARK MARUSKA
08/05/2003
UNITED RENTALS
10.92 ED NADEAU
08/04/2003
S & T OFFICE PRODUCTS
75.50 JEAN NELSON
08/07/2003
TWO HARBORS AMOCO
27.35 JEAN NELSON
08/04/2003
MICHAELS #2744
43.64 MARSHA PACOLT
08/04/2003
BAUER BULT TRE33200023
532.50 STEVEN PRIEM
08/04/2003
BAUER BULT TRE33200023
46.81 STEVEN PRIEM
08/04/2003
SUNRAY BTB
14.59 STEVEN PRIEM
08/06/2003
TOUSLEY FORD 127200039
162.32 STEVEN PRIEM
08/06/2003
EAT INC
233.50 STEVEN PRIEM
08/06/2003
KATH AUTO PARTS
10 1. 49 STEVEN PRIEM
08106/2003
KATH AUTO PARTS
53.08 STEVEN PRIEM
08/07/2003
ZARNOTH BRUSH WORKS INC
796.89 STEVEN PRIEM
08/07/2003
SUNRAY BTB
54.68 STEVEN PRIEM
08/07/2003
KATH AUTO PARTS
75.33 STEVEN PRIEM
08/07/2003
EXCELLCOM
44.20 KEVIN RABBETT
08/04/2003
NORTH EAST IMPORTS
354.99 MICHAEL REILLY
08/04/2003
DALCO 01 OF 01
45.26 MICHAEL REILLY
08/04/2003
RAFFLE TICKETS
84.59 AUDRA ROBBINS
08/04/2003
OLD LOG THEATER, LTD
357.00 AUDRA ROBBINS
08/06/2003
BYERLY'S ST. PAUL
77.87 AUDRA ROBBINS
08/06/2003
TARGET 00006197
17.13 AUDRA ROBBINS
08/07/2003
CUB FOODS, INC.
62.27 AUDRA ROBBINS
08/07/2003
MICHAELS #2744
14.35 AUDRA ROBBINS
08/08/2003
TARGET 00011858
20.45 AUDRA ROBBINS
08/04/2003
DALCO 01 OF 01
210.87 PAUL SCHLINGMAN
08/04/2003
JOHNSTONE SUPPLY
229.03 PAUL SCHLINGMAN
08/04/2003
ADAMS PEST CONTROL
141.11 PAUL SCHLINGMAN
08/06/2003
THE HOME DEPOT 2801
194.44 PAUL SCHLINGMAN
08/07/2003
MIN VALCO 2
135.59 PAUL SCHLINGMAN
08/08/2003
WALGREEN 00069955
38.48 PAUL SCHLINGMAN
08/06/2003
ARAMARK REF SVS 46013-
332.00 RUSSELL L SCHMIDT
08/04/2003
THE HOME DEPOT 2801
4.44 SCOTT SCHULTZ
08/04/2003
NEXTEL WIRELESS S V CS
349.58 ANDREA SINDT
08/04/2003
S & T OFFICE PRODUCTS
-11.50 ANDREA SINDT
08/08/2003
RON'S VIRTUE PRINTI
211.36 ANDREA SINDT
08/04/2003
S & T OFFICE PRODUCTS
280.77 JOANNE M SVENDSEN
08/04/2003
S & T OFFICE PRODUCTS
8.05 JOANNE M SVENDSEN
08/04/2003
DE LAGE LANDEN OPO 1 OF 01
450.34 JOANNE M SVENDSEN
08/06/2003
OFFICE MAX 00002204
71.65 JOANNE M SVENDSEN
08/06/2003
TARGET 00011858
2.81 JOANNE M SVENDSEN
08/06/2003
S & T OFFICE PRODUCTS
5.89 JOANNE M SVENDSEN
08/07/2003
TARGET 00011858
42.58 JOANNE M SVENDSEN
08/04/2003
ASPEN MILLS, INC
224.75 RUSTIN SVENDSEN
08/04/2003
ASPEN MILLS, INC
142.40 RUSTIN SVENDSEN
08/06/2003
EAT INC
215.75 RUSTIN SVENDSEN
08/06/2003
EAT INC
13.50 RUSTIN SVENDSEN
08/08/2003
WAL MART
29.60 RUSTIN SVENDSEN
08/08/2003
NARDINI FIRE EQUIPMENT CO
46.86 RUSTIN SVENDSEN
08/08/2003
EDEN PRAIRIE TUITION OFFI
174.30 RUSTIN SVENDSEN
08106/2003
DAVIS LOCK AND SAFE
61.28 LYLE SWANSON
08/07/2003
HIRSHFIELD'S MAPLEWOOD
69.51 LYLE SWANSON
08/05/2003
STREICHER'S POLICE EQP
143.72 THOMAS J SZCZEPANSKI
08/05/2003
STREICHER'S POLICE EQP
42.55 THOMAS J SZCZEPANSKI
08/06/2003
UNIFORMS UNLIMITED INC
69.14 THOMAS J SZCZEPANSKI
08/04/2003
THE HOME DEPOT 2801
19.11 FRANK TATE
08/07/2003
CUB FOODS, INC.
95.24 DOUGLAS J TAUBMAN
08/04/2003
ESSO IMP OIL /
16.13 DAVID J THOMALLA
08/04/2003
HOLIDAY STATIONSTORE
22.00 DAVID J THOMALLA
08/05/2003
CANAD INNS FORT GARRY
319.60 DAVID J THOMALLA
11
08/04/2003
CURTIS 1000
08/08/2003
MINUTEMAN PRESS
08/08/2003
STRINGER BUSINESS SYSTEMS
08/04/2003
BREDEMUS RESTAURANT EQUIP
08/06/2003
STREICHER'S POLICE EQP
08/07/2003
ROS RELIABLE OFFICE SU
93.97 HOLLY URBANSKI
651.80 HOLLY URBANSKI
174.36 HOLLY URBANSKI
374.50 JOSEPH WATERS
36.95 CABOT V WELCHLIN
20.57 SUSAN ZWIEG
18,817.94
12
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
13
CHECK # CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
08/15/03
COLLINS, KENNETH
357.47
dd
08/15/03
JUENEMANN, KATHLEEN
357.47
dd
08/15/03
KOPPEN, MARVIN
357.47
dd
08/15/03
COLEMAN, MELINDA
3
dd
08/15/03
DARST, ROBERTA
1,386.79
dd
08/15/03
FURSMAN, RICHARD
4,638.25
dd
08/15/03
SCHLINGMAN, PAUL
2
dd
08/15/03
SEEGER, GERALD
496.12
dd
08/15/03
SWANSON, LYLE
1,575.65
dd
08/15/03
EDSON, KAREN
50.00
dd
08/15/03
LE, SHERYL
3,592.64
dd
08/15/03
RAMEAUX, THERESE
2
dd
08/15/03
FAUST, DANIEL
3,745.90
dd
08/15/03
URBANSKI, HOLLY
1,661.45
dd
08 /15 /03
ANDERSON, CAROLE
916.02
dd
08/15/03
BAUMAN, GAYLE
2
dd
08/15/03
JACKSON, MARY
1,715.85
dd
08/15/03
KELSEY, CONNIE
945.90
dd
08/15/03
TETZLAFF, JUDY
1
dd
08/15/03
FRY, PATRICIA
1
dd
08/15/03
GUILFOILE, KAREN
2
dd
08/15/03
OSTER, ANDREA
1,663.75
dd
08/15/03
CAROE, JEANETTE
1,710.79
dd
08/15/03
JAGOE, CAROL
1,571.64
dd
08/15/03
JOHNSON, BONNIE
956.98
dd
08/15/03
OLSON, SANDRA
1,604.18
dd
08/15/03
BANICK, JOHN
3
dd
08/15/03
CORCORAN, THERESA
1
dd
08/15/03
MARTINSON, CAROL
1,650.91
dd
08/15/03
POWELL, PHILIP
1,993.26
dd
08/15/03
SPANGLER, EDNA
313.50
dd
08/15/03
THOMALLA, DAVID
3
dd
08/15/03
ABEL, CLINT
1,778.59
dd
08/15/03
ALDRIDGE, MARK
2
dd
08/15/03
ANDREWS, SCOTT
2,736.11
dd
08/15/03
BAKKE, LONN
2
dd
08/15/03
BELDE, STANLEY
2,381.92
dd
08/15/03
BIERDEMAN, BRIAN
1
dd
08/15/03
BOHL, JOHN
2
dd
08/15/03
BUSACK, DANIEL
2
dd
08/15/03
COFFEY, KEVIN
1
dd
08/15/03
CROTTY, KERRY
2
dd
08/15/03
DOBLAR, RICHARD
2
dd
08/15/03
HALWEG, KEVIN
2,798.52
13
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
14
CHECK # CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
08/15103
HEINZ, STEPHEN
2
dd
08/15/03
HIEBERT, STEVEN
2
dd
08/15/03
JOHNSON, KEVIN
2
dd
08/15/03
KARTS, FLINT
2
dd
08/15/03
KONG, 'POMMY
2
dd
08/15/03
KROLL, BRETT
1
dd
08/15/03
KVAM, DAVID
2,832.91
dd
08/15/03
LARSON, DANIEL
2
dd
08/15/03
LU, JOHNNIE
2,432.3 2
dd
08/15/03
MARINO, JASON
1
dd
08/15/03
MARTIN, JERROLD
1
dd
08/15103
METRY, ALESIA
1
dd
08/15/03
PALMA, STEVEN
2
dd
08/15/03
RABBETT, KEVIN
2
dd
08/15/03
STEFFEN, SCOTT
3,218.66
dd
08/15/03
SZCZEPANSKI, THOMAS
2
dd
08/15/03
THIENES, PAUL
2
dd
08/15/03
TRAN, JOSEPH
1
dd
08/15/03
WENZEL, JAY
2
dd
08/15/03
XIONG, KAO
1
dd
08/15/03
BARTZ, PAUL
2
dd
08/15/03
BERGERON, JOSEPH
5
dd
08/15/03
DUGAS, MICHAEL
1
dd
08/15/03
DUNK, ALICE
2,384.48
dd
08/15/03
ERICKSON, VIRGINIA
2,384.48
dd
08/15/03
EVERSON. PAUL
1
dd
08/15/03
FLOR, TIMOTHY
3
dd
08/15/03
FRASER, JOHN
2
dd
08/15/03
HALWEG, JODI
1
dd
08/15/03
KATZMAN, BARBARA
1,826.50
dd
08/15/03
VALLIER, DANIEL
435.00
dd
08/15/03
OLSON, JULIE
2,217-36
dd
08/15/03
PARSONS, KURT
1
dd
08/15/03
PIKE, GARY
2,177.35
dd
08/15/03
ROSSMAN, DAVID
2,418.50
dd
08/15/03
DAWSON, RICHARD
1
dd
08/15/03
DUELLMAN, KIRK
1
dd
08/15/03
JOHNSON, DOUGLAS
1
dd
08/15/03
NOVAK, JEROME
1
dd
08/15/03
PETERSON, ROBERT
1
dd
08/15/03
SVENDSEN, RONALD
1,694.25
dd
08/15/03
GERVAIS -JR, CLARENCE
2
dd
08/15/03
BOYER, SCOTT
1
dd
08/15/03
FEHR, JOSEPH
1
dd
08/15/03
FLAUGHER, JAYME
1 1 981.49
dd
08/15/03
JACKSON, LINDA
498.96
14
15
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK # CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
08/15/03
LAFFERTY, WALTER
1
dd
08/15/03
LINN, BRYAN
1,735.35
dd
08/15/03
PACOLT, MARSHA
1
dd
08/15/03
RABINE, JANET
2,302.70
dd
08/15/03
SCHAULS, ADAM
85.00
dd
08/15/03
STAHNKE, JULIE
1
dd
08/15/03
LUKIN, STEVEN
3,255.62
dd
08/15/03
SVENDSEN, RUSTIN
2
dd
08 /15 /03
ZWIEG, SUSAN
1
dd
08/15/03
DOLLERSCHELL, ROBERT
268.49
dd
08/15/03
AHL, R. CHARLES
3,896.70
dd
08/15/03
NIVEN, AMY
1,083.49
dd
08/15/03
PRIEFER, WILLIAM
2
dd
08/15/03
WEGWERTH, JUDITH
1,666.06
dd
08/15/03
BRINK, TROY
1
dd
08/15/03
DEBILZAN, THOMAS
1
dd
08/15/03
EDGE, DOUGLAS
1
dd
08/15/03
KANE, MICHAEL
2
dd
08/15/03
LUTZ, DAVID
1
dd
08/15/03
MEYER, GERALD
1
dd
08/15/03
NAGEL, BRYAN
2,565.93
dd
08/15/03
OSWALD, ERICK
1,906.15
dd
08/15/03
TEVLIN, TODD
1,725.05
dd
08/15/03
BOHMBACH, JOSHUA
1
dd
08/15/03
CAVETT, CHRISTOPHER
2,967.22
dd
08/15/03
DUCHARME, JOHN
2
dd
08/15/03
LINDB LOM, RANDAL
2
dd
08/15/03
MURR.A, AARON
857.75
dd
08/15/03
PECK, DENNIS
2
dd
08/15/03
PRIEBE, WILLIAM
3
dd
08/15/03
SCHACHT, ERIN
2
dd
08/15/03
TATE, FRANK
1
dd
08/15/03
VERMEERSCH, CHARLES
1
dd
08/15/03
ANDERSON, BRUCE
3
dd
08/15/03
DOHERTY, KATHLEEN
1
dd
08/15/03
HERSOM, HEIDI
1
dd
08/15/03
RIDLEHOOVER, KATE
680.00
dd
08/15/03
BORGLUM, DUSTIN
1
dd
08/15/03
MARUSKA, MARK
2,439.86
dd
08/15/03
NAUGHTON, JOHN
1,502.25
dd
08/15/03
SCHINDELDECKER, JAMES
1,734.25
dd
08 /15 /03
BIESANZ, OAKLEY
1,231.24
dd
08/15/03
HAYMAN, JANET
955.74
dd
08/15/03
HUTCHINSON, ANN
2,031.16
dd
08/15/03
KOS, HEATHER
416.00
dd
08/15/03
NELSON, JEAN
1
15
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
16
CHECK # CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
08/15/03
FOERG, ELIZABETH
933.75
dd
08/15/03
GAYNOR, VIRGINIA
1,910.66
dd
08/15/03
EKSTRAND, THOMAS
2
dd
08/15/03
KROLL, LISA
1
dd
08 /1 5/03
LIVINGSTON, JOYCE
923.38
dd
08/15/03
SINDT, ANDREA
1
dd
08/15/03
THOMPSON, DEBRA
614.66
dd
08/15/03
YOUNG, TAMELA
1
dd
08/15/03
FINWALL, SHANN
1,968.65
dd
08/15/03
ROBERTS, KENNETH
2
dd
08/15/03
CARVER, NICHOLAS
2
dd
08/15/03
FISHER, DAVID
2,794.18
dd
08/15/03
RICE, MICHAEL
1
dd
08/15/03
SWAN, DAVID
1,757.45
dd
08/15/03
KONEWKO, DUWAYNE
2,226.17
dd
08/15/03
ANZALDI, MANDY
1,113.00
dd
08/15/03
BJORK, ALICIA
32.00
dd
08/15/03
BJORK, BRANDON
675.25
dd
08/15/03
FINN, GREGORY
1
dd
08/15/03
FLUG, ELAINE
53.63
dd
08/15/03
GERVAIS, DAVID
459.00
dd
08/15/03
GRAF, MICHAEL
1
dd
08/15/03
KELLY, LISA
1,199.14
dd
08/15/03
NIEMCZYK, BRIAN
120.00
dd
08/15/03
PETERS, TRISHA
679.50
dd
08/15/03
ROBBINS, AUDRA
1,731.22
dd
08/15/03
TAUBMAN, DOUGLAS
2
dd
08/15/03
ZIELINSKI, JOSEPH
90.00
dd
08/15/03
BREHEIM, ROGER
1
dd
08/15/03
NORDQUIST, RICHARD
1
dd
08/15/03
SCHULTZ, SCOTT
1
dd
08/15/03
CROSSON, LINDA
2
dd
08/15/03
EASTMAN, THOMAS
2
dd
08/15/03
ERICKSON, KYLE
164.26
dd
08/15/03
MAROUSHEK, KRISTIN
742.48
dd
08/15/03
PARTLOW, JOSHUA
338.19
dd
08/15/03
PELOQUIN, PENNYE
499.82
dd
08/15/03
SCHMIDT, RUSSELL
1,643.88
dd
08/15/03
STAPLES, PAULINE
2,641.74
dd
08/15/03
ABRAHAMSON, DANIEL
118.30
dd
08/15/03
ABRAHAMSON, REBECCA
363.40
dd
08/15/03
BRENEMAN, NEIL
481.07
dd
08/15/03
CORNER, AMY
64.80
dd
08/15/03
CRONIN, CHAD
143.65
dd
08/15/03
FONTAINE, ANTHONY
678.99
dd
08/15/03
GUZIK, JENNIFER
314.65
16
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
17
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
08/15/03
HALEY, BROOKE
94.25
dd
08 /15 /03
HORWATH, RONALD
1
dd
08/15/03
IRISH, KARL
198.88
dd
08/15/03
KOEHNEN, AMY
20.55
dd
08/15/03
KOEHNEN, MARY
457.42
dd
08/15/03
KRONHOLM, KATHRYN
691.17
dd
08 /15 /03
LAWSON, JOSHUA
59.50
dd
08/15/03
POWERS, JESSICA
146.40
dd
08/15/03
SCHULTZ, PETER
65.08
dd
08/15/03
THOEMKE, MARIE
219.3 8
dd
08/15/03
TUPY, HEIDE
112.20
dd
08/15/03
TUPY, MARCUS
256.13
dd
08/15/03
ZIELINSKI, JENNIFER
70.20
dd
08/15/03
GROPPOLI, LINDA
289.00
dd
08/15/03
RENSLOW, RITA
64.35
dd
08/15/03
SHERRILL, CAITLIN
153.13
dd
08/15/03
CRAWFORD - JR, RAYMOND
111.20
dd
08/15/03
LONETTI, JAMES
891.28
dd
08/15/03
MILES, LAURA
88.90
dd
08/15/03
PATTERSON, ALBERT
948.36
dd
08/15/03
PRINS, KELLY
848.29
dd
08/15/03
REILLY, MICHAEL
1
dd
08/15/03
STEINHORST, JEFFREY
97.65
dd
08/15/03
ZIEMER, NICOLE
151.05
dd
08/15/03
AICHELE, CRAIG
1,801.09
dd
08/15/03
PR.IEM, STEVEN
1,950.25
dd
08/15/03
BERGO, CHAD
1,933.93
dd
08/15/03
FOWLDS, MYCHAL
1,711.45
dd
08/15/03
HURLEY, STEPHEN
2,794.18
Wf
2020
08/04/03
ELIAS, JAMES
13,066.67
Wf
94486
08/15/03
CARDINAL, ROBERT
406.20
Wf
94487
08/15/03
WASILUK, JULIE
357.47
Wf
94488
08/15/03
INGVOLDSTAD, CURTIS
50.00
Wf
94489
08/15/03
JAHN, DAVID
1,501.35
Wf
94490
08/15/03
MALDONADO, JUANA
649.00
Wf
94491
08/15/03
MORIN, TROY
212.50
Wf
94492
08/15/03
MATHEYS, ALANA
1,793.85
Wf
94493
08/15/03
GENNOW, PAMELA
1,027.00
Wf
94494
08/15/03
HANSEN, LORI
1
Wf
94495
08/15/03
VIETOR, LORRAINE
1,57 1.57
Wf
94496
08/15/03
PALANK, MARY
1
Wf
94497
08/15/03
RICHIE, CAROLE
1,541.26
Wf
94498
08/15/03
SVENDSEN, JOANNE
1
Wf
94499
08/15/03
TICHY, PAMELA
72.00
Wf
94500
08/15/03
SHORTREED, MICHAEL
2
Wf
94501
08/15/03
STEINER, JOSEPH
537.00
17
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
94502
08/15/03
WELCHLIN, CABOT
2
94503
08/15/03
BECKMAN, SHELLEY
345.24
94504
08/15/03
REYNOSO, ANGEL
68.00
94505
08 /15 /03
KUMLIN, KARMA
99.88
94506
08/15/03
FREBERG, RONALD
1
94507
08/15/03
HAAG, ROBERT
720.00
94507
08/15/03
HAAG, ROBERT
720.00
94508
08/15/03
JONES, DONALD
1
94509
08/15/03
STEWART, RYAN
720.00
94510
08/15/03
GROVER, MICHAEL
892.29
94511
08/15/03
JAROSCH, JONATHAN
941.05
94512
08 /15 /03
EDSON, DAVID
1
94513
08/15/03
HELEY, ROLAND
1
94514
08 /15 /03
HINNENKAMP, GARY
1
94515
08/15/03
LINDORFF, DENNIS
1
94516
08/15/03
NAUGHTON, RYAN
980.00
94517
08/15/03
NIEMCZYK, ANTHONY
640.00
94518
08/15/03
NOVAK, MICHAEL
1
94519
08/15/03
BERGREN, KIRSTEN
143.00
94520
08/15/03
GERNES, CAROLE
662.50
94521
08/15/03
SOUTTER, CHRISTINE
546.75
94522
08/15/03
ANZALDI, KALI
412.50
94523
08/15/03
BALLESTRAZZE, THAD
840.00
94524
08/15/03
BENSON, CARLA
260.00
94525
08/15/03
BOTHWELL, KRISTIN
329.13
94526
08/15/03
DEGREE, AMANDA
106.26
94527
08/15/03
FRANK, LAURA
796.00
94528
08/15/03
GEBHARD, JILLIAN
880.00
94529
08/15103
GOODRICH, CHAD
357.00
94530
08/15/03
HJERMSTAD, MEGAN
280.00
94531
08/15/03
HOIUM, PHILIP
52.00
94532
08/15/03
O'GRADY, ZACHARY
76.20
94533
08/15/03
OHLHAUSER, MEGHAN
780.00
94534
08/15/03
SHOBERG, KAKI
76.00
94535
08 /15 /03
UNGAR., KRISTOPHER
97.50
94536
08/15/03
WERNER, KATIE
755.00
94537
08/15/03
GERMAIN, DAVID
1
94538
08/15/03
HAAG, MARK
1
94539
08/15/03
NADEAU, EDWARD
2,643.39
94540
08/15/03
BROWN, LAURIE
393.00
94541
08/15/03
DISKERUD, HEATHER
225.00
94542
08/15/03
GLASS, JEAN
1
94543
08/15/03
MOY, PAMELA
381.74
94544
08/15/03
NIELSEN, JENNIFER
153.00
94545
08/15/03
SHOBERG, CARP
709.36
94546
08/15/03
TOLBERT, FRANCINE
51.80
18
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
19
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
Wf
94547
08/15/03
TOOMBS, CARDELL
90.10
Wf
94548
08/15/03
UNGER, MARGARET
509.32
Wf
94549
08/15/03
ANDERSON, CALEB
99.33
Wf
94550
08/15/03
BACHMAN, NICOLE
300.20
Wf
94551
08/15/03
BITTNER, KATIE
184.75
Wf
94552
08/15/03
CHAPMAN, JENNY
237.46
Wf
94553
08/15/03
COSTA, JOSEPH
91.58
Wf
94554
08/15/03
DEMPSEY, BETH
86.40
Wf
94555
08/15/03
DIERICH, ANDREA
128.70
Wf
94556
08/15/03
DOTY, JANET
145.00
Wf
94557
08/15/03
DUNK, RYAN
516.44
Wf
94558
08/15/03
FALKENSTEIN, MONICA
327.25
Wf
94559
08/15/03
FENGER, JUS'T'IN
201.90
Wf
94560
08/15/03
FINNEGAN, KAREN
74.80
Wf
94561
08/15/03
FONTAINE, KIM
439.45
Wf
94562
08/15/03
FRETZ, SARAH
588.79
Wf
94563
08/15/03
GRANT, MELISSA
267.51
Wf
94564
08/15/03
GRUENHAGEN, LINDA
199.35
Wf
94565
08/15/03
HAUSER, KATHRYN
82.50
Wf
94566
08/15/03
HOLMGREN, LEAH
721.26
Wf
94567
08/15/03
HOULE, DENISE
172.40
Wf
94568
08/15/03
HUPPERT, ERIN
773.46
Wf
94569
08/15/03
JOHNSON, ROBERT
357.08
Wf
94570
08 /15/03
JOHNSON, STETSON
426.08
Wf
94571
08/15/03
JOYER, MARTI
93.83
Wf
94572
08/15/03
KERSCHNER, JOLENE
556.26
Wf
94573
08/15/03
MCMAHON, MELISSA
500.19
Wf
94574
08/15/03
MELCHER, ROBERT
51.38
Wf
94575
08/15/03
MILLS, ANNE
299.40
Wf
94576
08/15/03
MOSSONG, ANDREA
521.38
Wf
94577
08/15/03
OLSON, MARGRET
74.80
Wf
94578
08/15/03
OTTESON, JANET
108.00
Wf
94579
08/15/03
OWEN, JONATHAN
139.50
Wf
94580
08/15/03
PEHOSKI, JOEL
586.20
Wf
94581
08/15/03
PROESCH, ANDY
354.72
Wf
94582
08/15/03
RENSTROM, KEVIN
284.43
Wf
94583
08 /1 5/03
SCHAEFER, ROB
147.15
Wf
94584
08/15/03
SMITLEY, SHARON
111.00
Wf
94585
08/15/03
WAGNER, ERIC
96.80
Wf
94586
08/15/03
WARNER, CAROLYN
177.60
Wf
94587
08/15/03
WEDES, CAROL
129.90
Wf
94588
08/15/03
WELTER, ELIZABETH
688.54
Wf
94589
08/15/03
WHITE, NICOLE
544.53
Wf
94590
08/15/03
WILLIAMS, KELLY
413.00
Wf
94591
08/15/03
WOODMAN, ALICE
40.00
Wf
94592
08/15/03
BOSLEY, CAROL
278.88
19
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
20
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
Wf
94593
08/15/03
ESALA, HOPE
65.00
Wf
94594
08/15/03
HAGSTROM, EMILY
15.00
Wf
94595
08/15/03
HANSEN, ANNA
64.00
Wf
94596
08/15/03
KURKOSKI, STEPHANIE
52.00
Wf
94597
08/15/03
NORLIN, AMANDA
102.00
Wf
94598
08/15/03
ODDEN, JESSICA
150.50
Wf
94599
08/15/03
OIE, REBECCA
122.00
Wf
94600
08 /15 /03
VAN HALE, PAULA
52.00
Wf
94601
08/15/03
BEHAN, JAMES
1
Wf
94602
08/15/03
CHIGINSKY, APRIL
179.55
Wf
94603
08/15/03
COLLINS, ASHLEY
207.95
Wf
94604
08/15/03
DOUGLASS, TOM
1,013.56
Wf
94605
08/15/03
HER, CHONG
107.95
Wf
94606
08/15/03
KYRK, ASHLEY
310.00
Wf
94607
08 /1 5/03
LOGAN, HEATHER
79.20
Wf
94608
08/15/03
NAGEL, BROOKE
184.15
Wf
94609
08/15/03
PETSCHEN, DANIEL
127.00
Wf
94610
08/15/03
SARPONG, SEAN
627.40
Wf
94611
08/15/03
SCHULZE, BRIAN
139.00
Wf
94612
08/15/03
SEVERSON, HOLLY
7.65
Wf
94613
08/15/03
YOUNG, MATTHEW
152.25
Wf
94614
08/15/03
MULVANEY, DENNIS
1
434,386.06
20
Agenda No. G2
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Karen Guilfoile, City Clerk
RE: Temporary Gambling License - Holy Redeemer Parish
DATE: August 19, 2002
Tntmductinn
Holy Redeemer Church, 2555 Hazelwood Street, has submitted an application for a
temporary gambling license to be used on November 2, 2003 from 11:30 a.m. to 2:30 p.m.
The event will be their annual spaghetti dinner and funds raised will be used for religious
and educational purposes.
Recommendation
It is recommended that council approve the following temporary gambling resolution.
RESOLUTION APPROVING CHARITABLE GAMBLING
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota,
that the temporary permit for lawful gambling is approved for the Holy Redeemer Parish,
2555 Hazelwood Street, Maplewood, Minnesota.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling
Control Division of the Minnesota Department of Gaming approve said permit as being
in compliance with Minnesota Statute §349.213.
NOW, THEREFORE, BE IT FURTHER RESOLVED that this resolution by the
City Council of Maplewood, Minnesota be forwarded to the Gambling Control Division
for their approval.
Agenda Item — G3
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Karen Guilfoile, City Clerk
DATE: March 5
RE: Annual Lawful Gambling License - White Bear Avenue Business Association
Introduction
The White Bear Avenue Business Association has their Renewal application for their
lawful gambling license at The Bird Night Club, 3035 White Bear Avenue. In order for
the State of Minnesota to issue an annual gambling license, approval of the following
resolution from the City is required.
RESOLUTION
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that
the premises permit for lawful gambling is approved for the White Bear Avenue Business
Association, to operate at the same at The Bird Night Club, 3035 White Bear Avenue,
Maplewood, Minnesota.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling
Control Division of the Minnesota Department of Gaming approve said permit
application as being in compliance with Minnesota. Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council
of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their
approval.
Recommendation
It is recommended that council approve the lawful gambling resolution application for the
White Bear Avenue Association.
MEMORANDUM
TO: Richard Fursman, City Manager
FROM: Bruce K. Anderson, Director of Parks and Recreation
DATE: August 19, 2003 for the August 25 City Council Meeting
SUBJECT: Nature Center Donation
Introduction
Agenda —G -4
The Maplewood Nature Center & Neighborhood Preserves received a $30 donation. The
donation was received on Thursday, July 24, 2003.
Recommendation
Staff recommends that the city council accept the $30 donation and that the finance director
make the necessary budget modifications to budget account 101 - 604 - 000 -4600.
kd \ncdonation.mem
AGENDA ITEM G -5
AGENDA REPORT
TO: City Manager
FROM: Chuck Ahl, Public Works Director /City Engineer
Chuck Vermeersch, Civil Engineer 1
SUBJECT: Maplewood Drive /Keller Parkway Resurfacing, City Project 03 -02:
Resolution for Modification of the Existing Construction Contract, Change Order 1
DATE: August 15 2003
Introduction /Summary
The above referenced project consisted of work that was to be done by city forces, through force
account, and by contract.
Background
The changes described in this change order (CO #1, $10,339.76) are for changes in the scope of
bituminous surface milling and wear course from what was originally bid. Of the total for Change
Order No. 1, $3725.00 was for work that originally was to have been done by city forces or force
account but was done by the contractor instead.
Budget Impact
Approval of this resolution would increase the construction contract by $10,364.64; however, these
expenses will fall within the original project budget.
Recommendation
It is recommended that the city council approve the attached resolution Directing the
Modification of the Existing Construction Contract for the Maplewood Drive /Keller Parkway
Resurfacing, City Project 03 -02.
CJV
jw
Attachments: Resolution
Location Map
Change Order No. 1
RESOLUTION
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvement Project 03 -02, Maplewood Drive /Keller Parkway Resurfacing, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 03 -02, Change Order No. 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and
directed to modify the existing contract by executing said Change Order No. 1 in the
amount of $10,339.76. The revised contract amount is $112,704.40.
No revisions to the project budget are required at this time, as these changes fall
within the original project budget.
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Project location
location
Exhibit 1
Project Location
Maplewood Drive West/
Keller Parkway Resurfacing 03-02
RVAI S
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CHANGE ORDER
DEPARTMENT OF PUBLIC WORKS
MAPLEWOOD, MINNESOTA
Project Name: Maplewood Dr. W.lKeller Pkwy Resurfacing
Change Order No.: 1
Project No.: 03--02
Date: August 7, 2003
Contractor: T.A. Sch.ifsky & Sons, Inc.
The following changes shall be
rude in the contract documents:
Unit
Description
Unit
Quantit
Price
Total
Mill Bit Surface (Conner Ave. at
Highway 61 and 2 park
entrances)
LF
1
$ 2.00
$3,154.00
Type 41 Wear Course (went
extra at Gerais, widened
Connor)
TON
100
$ 32.00 ;
$3,200.00
Repair. Patches
LS
1
$1
$1,177.00
Beam Avenue Path (includes
curb & gutter replacement
for ADA)
LS
1
$1,880.50
$1
Prepare Connor
LS
1
$ 580.00
$ 580.00
Extra Driveway work at
Trailer Court
LS
1
$ 348.26
$ 348.26
Original Contract:
$102,364.64
Net Change of Prior Change
Order No. 1 to No. 1:
$ 10,339.76
Change This Change Order:
$ 10,339.76
Revised Contract:
$11 2,704.40
Approved Y
or - --
Recommended
Engineer
ti
Agreed to by Contractor by
Its 40 0 . 5 1 1. 5 G
Title
AGENDA ITEM G -6
AGENDA REPORT
TO: City Manager
FROM: Chuck Ahl, Public Works Director /City Engineer
Erin Schacht, Civil Engineer 1
SUBJECT: Kennard /Frost Area Street Improvements, City Project 02 -10:
Resolution for Modification of the Existing Construction Contract, Change Order 3
DATE: August 15 2003
Introduction /Summary
During construction there are often unforeseen changes from the original plans and specifications
The city council will consider approving the attached resolution directing the modification of the
existing construction contract.
Background
The changes described in this change order (CO #3 $16,082.99) are for changes in the scope of
sanitary sewer service work, water main and storm sewer work from what was initially planned.
Budget Impact
Approval of this resolution would increase the construction contract by $16,082.99; however, these
expenses will fall within the original project budget. Of these costs $10,426.68 will be funded from
the sewer utility fund and $2,450.80 is St. Paul Regional Water Services' responsibility. The general
fund will increase by $3,205.51 for storm sewer improvements. A final project reconciliation will
reapportion funding based on the cost of work.
Recommendation
It is recommended that the city council approve the attached resolution Directing the
Modification of the Existing Construction Contract for the Kennard /Frost Area Street
Improvement Project, City Project 02 -10.
Au &
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Attachments: Location Map
Resolution
Change Order No. 3
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Project location
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Exhibit 1 .
P \SDSKPROJ \02 -10 \DVG \F'EAS LOCATION.M 07/19/2002 03,31:8 PM CDT-
P roj ect
Kennard/Frost Area Improvement
RESOLUTION
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvement Project 02 -10, Kennard /Frost Area Street Improvements and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 02 -10, Change Order No. 3.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and
directed to modify the existing contract by executing said Change Order No. 3 in the
amount of $16,082.99. The revised contract amount is $2,236,610.57
No revisions to the project budget are required at this time, as these changes fall
within the original project budget.
CHANGE ORDER
DEPARTMENT OF PUBLIC WORKS
MAPLEWOOD, MINNESOTA
Project Name: Kennard Frost Area Street Improvement Project
Change Order No.: 3
Project No.: 02 -10
Date: 8 -19 -03
Contractor: T.A. Schifsky & Sons, Inc.
The following changes shall be made in the contract documents: (Work not covered under contract)
Des cri Lion Unit Quantit
Price
Total
Time and materials to replace LS 1
$943.29
$943.29
wye for 1934 Maryknoll Ave.
Time and materials to replace LS 1
$3,111.93
$3,111.93
wye for 1748,1749,1794, 1803,
1804 Flandrau St.
Time and materials to place LS 1
$795.19
$795.19
sewer service at 1734 Flandrau
St.
Time and materials to place
Wyes at 1773, 1802, 1811, 1812, LS 1
$5,576.27
$5,576.27
1816 and 1842 Kennard St.
Storm sewer stubs to 1888 & LS 1
$3
$3,205.51
1892 Kennard St. & storm sewer
transition pipe
Water service lowered
1912 Flandrau St. (SPRWS) LS 1
$831.64
$831.60
Time for SPRWS & Williams
Pipeline on Harris Ave. watermain LS 1
$1,619.20
$1 619.20
Original Contract: $2,206,112.28 TOTAL $16,082.99
Net Change of Prior Change
Orders No. 1 to No. 3: $30,498.29
Change This Change Order: $16,082.99
Revised Contract: $2,236,610.57
Approved
Recom m en
Agreed to b Contractor b
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AGENDA NO. G -7
AGENDA REPORT
TO: Richard Fursman
City Manager
FROM: Sherrie Le
Human Resource Director
RE: Group Insurance Contracts
DATE: August 18, 2003
We recently went through a bid process for employee insurance benefits. Our outside agent,
Johnson - McCann managed the process, analyzed the bids and provides the Insurance Labor -
Management Committee with our options. After much research and discussion and some
negotiation with bidders, the LMC proposed the following changes effective October 1:
Health Insurance:
We propose to contract with Blue Cross and Blue Shield of Minnesota. We are currently with
Medica and would cancel that contract. Blue Cross provides a national network with over 95% of
Medica's physicians being covered by Blue Cross (plus others to include the Mayo Clinic).
Their rates are lower as were some of their co -pays.
Dental Insurance:
We propose to contract with MetLife Dental. We are currently with Delta Dental. MetLife
offers a national network, slightly lower rates and significantly better in- network and out -of-
network benefits. We will cancel the contract with Delta at the end of the plan year.
LonLy-term Care:
We propose to contract with CNA through a pool affiliated with the League of Minnesota Cities.
This is the same vendor that the State of Minnesota uses for their employees and our plan is
modeled after the State's plan. This is a new optional benefit offered to employees this year.
Lone -term and Short -term Disability:
We propose to contract with Fortis through a pool affiliated with the League of Minnesota Cities.
We had two bidders with very comparable plans and rates. Fortis has slightly better financial
ratings and provided slightly better benefits. The LMC also felt more comfortable being part of
the League's pool. The rates for both long -term and short -term disability will be considerable
lower than our current provider. We will cancel the contract with Unum at the end of the p lan
year.
Life Insurance:
We did not go out for bid for life insurance this year. There will be no rate increase. We
recommend staying with LMC's municipal pool.
RECOMMENDATION
It is recommended that the City Council adopt the attached changes to Insurance providers to be
effective October 1, 2003.
AGENDA NO. G8
AGENDA REPORT
TO: City Manager
FROM: Finance Director
RE: Annual Maplewood Historical Society Payment
DATE: August 20, 2003
On September 11, 2001 the City Council approved a motion to include a $2,000
payment to the Maplewood Historical Society in the city's budget each year. This
annual payment has been incorporated in the 2003 Budget.
Council authorization is needed annually to make the $2,000 payment.
P \perm \mhspayment
AGENDA NO. G9
AGENDA REPORT
TO: City Manager
FROM: Finance Director
RE: Transfer to Close Fund for Dispatching Center Project
DATE: August 20, 2003
The public safety dispatching center project has been completed. Expenditures
for this project were under budget and there is a surplus of $45,003.01 in the fund
for this project. State law requires that this surplus be transferred to the debt
service fund for the equipment certificates that were issued to finance the project.
It is recommended that the Council close this project, approve a transfer of
$45,003.01 to the debt service fund for the equipment certificates and authorize
the appropriate budget changes.
P\ag n\d ispatch i ng project. doc
AGENDA ITEM H -1
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Charles Ahl, Director of Public Works /City Engineer
SUBJECT: Kennard Street Improvements (Beam to County Rd D), Project 03 -04:
7:00 p.m. Continuation of Assessment Hearing
DATE: August 19, 2003
The Legacy Village project requires the extension of Kennard Street between Beam Avenue and
County Road D as part of the internal roadway system. An assessment hearing had been
contemplated for 7:00 pm in anticipation of an award of a construction contract. Due to delays by
Hartford in preparation of their final plat and final approvals of the development agreement that is
necessary prior to starting this project, this hearing is not ready to be held. Continuation to September
8, 2003, when all information is anticipated to be ready for approval, is recommended.
Process
The Mayor should open the public hearing, not receive any testimony, and then continue the hearing to
8:15 pm on September 8, 2003.
Recommendation
It is recommended that the city council adopt the attached resolution that continues the
Assessment Hearing for the Kennard Street Improvements (Beam to County Road D), City
Project 03 -04, to 8:15 pm on September 8, 2003.
Jw
Attachment: Resolution
RESOLUTION
CONTINUING ASSESSMENT HEARING
WHEREAS, a resolution of the city council adopted the 14th day of July 2003, fixed a
date for an assessment hearing on the proposed street improvements for Kennard Street
(Beam to County Road D), City Project 03 -04;
AND WHEREAS, fourteen days mailed notice and two weeks published notice of the
hearing was given, and the hearing was duly scheduled to be held on August 25, 2003
AND WHEREAS, the city engineer has reported that the project assessments are not
ready to be heard by the city council,
AND WHEREAS, the clerk and the engineer have, at the direction of the council,
prepared an assessment roll for the Kennard Street Improvements (County Road D to Beam
Ave.), City Project 03 -04, and the said assessment is on file in the office of the city engineer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, as follows:
1. The Assessment Hearing shall be continued to the 8th day of September 2003,
at the city hall at 8:15 p. m. to pass upon such proposed assessment and at such time and
place all persons owning property affected by such improvement will be given an opportunity
pp Y
to be heard with reference to such assessment.
Approved this 25th day of August 2003.
Agenda # H2
REPORT SUMMARY
Applicant: Hrnong American Alliance Church
Site Address: 2515 Maplewood Drive North
Zoning: Light Manufacturing
Existing Land Use: Light Manufacturing
Proposed Land Use: Church
City Council Hearing Date: August 25, 2003
Project Description: The Hmong American Alliance Church, is proposing to purchase
the Maplewood Industrial Park building at 2515 Maplewood Drive North. and renovate
the building for their church, ' currently located in North St. Paul.
Request: The church is requesting the following city approvals:
1. Comprehensive land use map amendment from Light Manufacturing to Church
(this action requires four city council votes).
2. Conditional use permit for a church to be located in a light manufacturing zoning
district.
1
3. Design review.
Recommendations: Staff recommends the city council approve the ,comprehensive
land use map amendment, conditional use permit, and design review. The planning
commission recommended approval of the comprehensive land use map amendment
and conditional use permit at their August 4, 2003, meeting. The community design -
review board recommended approval of the design review at their August 12, 2003
meeting.
MEMORANDUM
TO Richard Fursman, City Manager
FROM: Shann Finwall, Associate Planner
SUBJECT: Hmong American Alliance Church
APPLICANT: J. Kou Vang
LOCATION: 2515 Maplewood Drive North
DATE: August 15, 2003
INTRODUCTION
Project Description
Mr..J. Kou Vang, representing the Hmong American Alliance Church, is proposing to purchase
the Maplewood Industrial Park building at 2 Maplewood Drive North and renovate the building
for their church, currently located in North St. Paul. Refer to the applicants' statement of purpose,
pictures and plans attached on pages 13 through 27.
Requests
In order to operate a church in this location, the applicants have requested the following city
approvals:
1. Comprehensive Land Use Map Amendment from Light Manufacturing to Church.
2. .Conditional use permit (CUP) for a church.
3. Design review.
BACKGROUND
1979: The city council approved a CUP for the construction of an office- warehouse building.
1985: The city council approved a CUP for the operation of an auto repair and used car sales
business on this site.
Fall 2002: City staff administratively approved Countryside Motors use of this site for temporary
storage of new automobiles during the construction of their expanded sales /storage lot.
DISCUSSION
Conditional Use Permit
City code states that churches are allowed in any zoning district with a conditional use permit
(CUP). A CUP may be approved based on nine standards as outlined in the CUP resolution
attached on pages 34 and 35. The purpose of the CUP is to provide the city with some
discretion, based on these standards, in determining the suitability of the use. With slight
. g
modifications to the applicants' plans as outlined below, staff finds that the Hmong American
Alliance Church meets the nine standards of approval.
The Hmong American Alliance Church is currently located at 2329 --17 Avenue in North St.
Paul. It has been in operation since 1990, and has outgrown its current site. The church consists
1
of approximately 234 families, with a total congregation of about 1,500 members, including
children.
The church would hold services and religious classes from 9 a.m. to 7 p.m. -on Sundays and
youth and elderly programs and services during the evenings of Wednesday, Thursday, and
Friday until 9 p.m., and during the day on Saturday. No funeral services will be held at the
church, as it is Hmong culture to hold these services in a funeral home. However, other church
functions such as weddings and baptisms will be held in the church.
Building Renovation
If approved, the interior of the building would undergo major renovation with the west side of the
building's roofline raised to accommodate a sanctuary. The sanctuary will hold up to 1,000
people. Also on this floor will be the lobby, conference room, library, and offices. The lower level
will include classrooms, a chapel, nursery, kitchen, storage, and a gymnasium. The city's
building official, Dave Fisher, has reviewed the preliminary architectural drawings. Mr. Fisher
states in his July 29, 2003, memorandum on page 28 that the architect would be required to
provide detailed code analysis to verify code compliance with the 2000 IBC and the Minnesota
State Building Code.
The exterior of the building is currently textured concrete block with accented stripes of smooth
concrete block. The new raised -roof section would be constructed to match the existing building,
with the same smooth concrete block accents on the south, north, and west side of the raised
roof. The main entry will be located on the south side of the property, with a new entry canopy
constructed above the doors. In addition, the applicants propose to remove the loading dock
doors on the north side of the building. One change recommended by staff to increase the
aesthetics of the building from Maplewood Drive is the continuation of the accented stripes on the
p
east- facing wall of the raised roof. _
Parking
City code parking for a church is as follows: one parking stall per four sanctuary seats and one
parking stall per 200 square feet of office space. The church's sanctuary will hold up to 1,000
people and there will be 1,424 square feet of office space, for an overall parking requirement of
258 parking stalls. The applicants are proposing a total of 280 parking stalls on the site, which
exceeds code, and the applicants feel will be more than adequate.
While the number of parking stalls exceeds city code, staff has some concern over the possibility
of parking shortages. The frontage road is signed as no parking, but there is a Metro Transit park
and ride lot located one block to the north of this site. Aaron Isaacs, facility- planning manager for
Metro Transit, has expressed an interest in cooperating with the applicants on a shared - parking
scenario. If the church utilizes the park and ride lot in the future, access to the church for those
individuals parking in the lot must be addressed since there are no sidewalks on the frontage
road. The construction of a trail along the frontage road or shuttling of church patrons could
accomplish this.
Traffic
Of the ten neighborhood responses the city received, eight included concerns about traffic.
(Refer to the citizen a comments on pages 9 and 10 and the address map on e 17 for
page
comments and neighbor location.) These neighbors state that the businesses on Gervais Avenue
generate both truck and employee traffic onto Cypress Street and that the church will add to this
traffic.
Hmong American Alliance Church August 12, 2003
With these expressed concerns, the city's engineering department is reviewing the need to create
a "no trucks" route on this street. This would alleviate commercial vehicles utilizing the residential
Cypress Street as a shortcut to the businesses.
The concerns about the church adding to the traffic on Cypress Street seem unwarranted since
the site has access onto Maplewood Drive or County Road C via the frontage road. Staff
foresees the only church patrons to travel south on the frontage road, continuing north on
Cypress Street, would be those patrons that live in that neighborhood. In addition, Brigid
Gombold, senior planner for the Minnesota Department of Transportation, commented on the
traffic in her July 28, 2003, letter attached on page 29. In summary she states that the church
traffic would likely use the intersection at Highway 61 and County Road C to get to the site, which
is congested during rush hour. However, the majority of the church traffic would be at non -rush-
hour times (Sundays and evenings).
Staff attempted to compare the traffic generation from the current land use as light manufacturing
9
with the proposed land use as a church. Information from The Institute of Transportation
Engineers' (ITE) summary of trip generations (6th addition) indicates that the average vehicle trips
per day to and from a light manufacturing use would be about 7 trips per 1,000 square feet of
floor space. These vehicles and trips would include employees' vehicles and commercial
vehicles loading and unloading. In addition, most, if not all of these trips would occur during the
week. In this case, the existing building has about 40,000 square feet so it could be expected
that the site, when fully occupied and operating, would have generated about 280 vehicle trips
per weekday. The ITE guide did not offer thorough information about vehicle trips for a church.
However, a rough estimate of traffic at the church during a full 'Sunday service would yield 280
vehicles to and 280 vehicles from the site (280 vehicles representing the number of proposed
parking stalls). This extreme maximum would only happen during a short period of time on
Sundays. There would probably be very few vehicle trips to and from the church during the week.
Wetland Issues
There is a wetland located on the northwest corner of the site. This wetland has been delineated
and ,is classified as a Class 4 wetland according to the city's wetland ordinance. For this class of
wetland, city code requires an average wetland buffer of 25 feet, with the minimum of 20 feet.
Ramsey/Washington Metro Watershed District will require a permit if the applicants are disturbing.
more than one acre of land with their expanded parking lot. If so, the watershed district will
require a 25 -foot buffer around the entire wetland. Tina Carstens, permit program coordinator
with the watershed district, has submitted a preliminary review of the proposal and includes her
comments in her July 29, 2003, letter attached on page 30.
As proposed, the applicants' expanded parking lot will have an average setback of 25 feet to the
wetland, with two areas that come closer than 20 feet at extreme corners of the wetland. Staff
pointed this out to the applicants after submittal and suggested that they revise the plans to
ensure no wetland variances were required. The applicants have agreed to revise the site plan
as needed to ensure no portion of the parking lot is closer than that required by the city and the
watershed district. However, due to the time constraints associated with a purchase agreement
they have in place with the property owner, they would like to proceed with city approvals while
creating those revisions.
Staff is comfortable that the required revisions can be made with minimal loss in parking.
Condition of approval will be based on the required wetland setback revisions and verification of
city code required parking stalls. In addition, the applicants will be required to deed to the cit y an
easement for the wetland and buffer area. The city should also require the applicants to post city-
Hmong American Alliance Church August 12, 2003
approved wetland signs that indicate that mowing, cutting, filling or dumping within the buffer is
prohibited.
Grading /Drainage
The applicants propose to add curb and gutter to the existing parking lot, and as stated above,
expand the parking lot into the southwest corner of the lot. Chuck Vermeersch and Chris Cavett
of the city's engineering department reviewed the grading and drainage plan for the proposal
(refer to the engineering plan review on pages 31 and 32). One area of concern expressed by
the engineers is the lack of sufficient ponding on the site. The applicants' engineer states that
this can easily be accomplished`by increasing the size of the pond located on the north side of
the parking lot. A revised grading and drainage plan addressing all of the city engineers'
concerns will be required before the city issues a grading permit for the site.
Landscape /Screening
The applicants' existing conditions plan shows 17 large trees on the site, 8 of which will be
preserved with the grading and expansion of the parking lot. The landscape plan shows 93 new
trees, well in excess of the city's 10- tree- per -acre tree replacement requirement, including
maples, ash, oak, crabapple, birch, Black Hills spruce, Colorado spruce, and Austrian pine. In
addition, 145 shrubs will be planted. While the landscaping is extensive, a few changes are
recommended.
City code requires a landscaped and screened area of not less than 20 feet] . n width where a
nonresidential use abuts a residentially zoned or planned property. Screening can be satisfied by
the use of a screening fence, 80 percent opaque planting screen, berm or combination - thereof.
The proposed church will have residential located on . the west (single- family homes) and on the
north (Town and County Manufactured Home Park). There are also two vacant single- family
houses located to the south of this site, which are zoned Light Manufacturing. These houses
recently sold for a future commercial use, and therefore do not require the 20- foot -wide screening
buffer.
Landscaping on the west of the property includes a row of 15, 6 -foot -high Colorado blue spruce,
which meets the city's screening requirements. However, staff recommends the replacement of
the Colorado blue spruce with a similar evergreen due to the fact that Colorado blue spruce is not
recommended as an urban tree in Minnesota.
Landscaping on the north of the property does not meet the required screening, specifically
screening of headlight glare into the five or six manufactured homes' windows located directly
adjacent the site's north parking lot. For this reason, staff recommends a revised
landscape /screening plan in this area to include a 6 -foot -high screening fence to be constructed
on the north property line, from the front of the property approximately 180 feet to the west, where
Deauville Drive begins in the manufactured home park. The remainder of this area, up to the
wetland buffer, should be planted with evergreens in order to create the required 80 percent
opaque screen.
Finally, the landscape plan should be revised to show the replacement of the amur maples, which
are an invasive species, with a similar shrub.
Lighting
The applicants' photometrics plan shows 25 freestanding and 15 wall -pack lights. A revised
photometrics plan must be submitted to ensure compliance with city code to include the light
4
Hmong American Alliance Church August 12, 2003
style, height of freestanding lights not to exceed 25 feet, and light illumination from exterior lights
not to exceed .4 foot candles at all property lines.
Trash Enclosure
The plans show an existing trash enclosure located on the northeast side of the building (front).
The applicants state that this trash enclosure will be removed and reconstructed near the kitchen
entrance, on the northwest side of the building. A trash enclosure plan. will be required prior to
issuance of a building permit that shows the location and materials used for the enclosure.
Other Comments
Lt. Kevin Rabbett: I have reviewed the Hmong American Alliance Church plans and find no
significant public safety concerns. However, I am not sure if there is adequate parking available
on the site for this use. The park and ride lot could possibly be used as an overflow on Sundays,
but it is some distance away and there are currently no sidewalks on the frontage road.
Butch Gervais, Fire Marshal:
4. Ensure proper addressing on the building.
2. Installation of a fire protection system (sprinklers per code and monitored).
3.. Early warning fire detection needs to be installed (fire alarm system per code).
4. Twenty- foot -wide emergency access roads.
5. Fire department lock box is required with master keys to building (may be one on the
building already).
6. If there is any existing -fire protection. system or early warning system within the building,
the systems will need_ to be serviced by a licensed contractor.
Summary
One of the city's comprehensive plan goals is to protect and strengthen neighborhoods. A church
is an important part of a neighborhood. Another goal is to protect neighborhoods from intrusion of
incompatible land uses by buffering and separation. The church will act as a buffer between the
commercial uses to the south and the residential uses to the north and west. For these reasons,
staff supports the use of the site as a church.
COMMITTEE ACTIONS
The planning commission recommended approval of the comprehensive land use map
amendment and conditional use permit for the proposed church at their August 4, 2003, meeting
(refer to the 8/4/03 minutes attached).
The community design review board recommended approval of the design review for the
proposed church at their August 12, 2003, meeting (refer to the 8/12/03 minutes attached).
RECOMMENDATIONS
1. Adopt the Land Use Plan change resolution on page 33. This resolution changes the
Land Use Plan from Light Manufacturing (M -1) to Church (C) for the proposed Hmong
American Alliance Church at 2515 Maplewood Drive. The city is making this change
because the proposal will:
Hmong American Alliance Church August 12, 2003
a. Provide for, orderly development.
b. Protect and strengthen neighborhoods.
C. Preserve natural features where practical.
d. Minimize conflicts between land uses.
2. Adopt the resolution on pages 34 and 35. This resolution approves the conditional use
permit for the Hmong American Alliance Church at 2515 Maplewood Drive North. The city
bases this permit on the findings required by the code and subject to the following
conditions:
a. All construction shall follow the plans dated June 26, - 2003, with the revisions as
required and approved by the city. The director of community development may
approve minor changes.
b. The proposed church must be started within one year after city council approval or
the permit shall end. The city council may extend this deadline for one year.
C. The proposed church and its construction must meet the requirements of the city
building official, the city fire marshal and the Ramsey/Washington Metro
Watershed District.
d. The city council may require the church to obtain a shared parking agreement with
the Metro Transit park and ride lot if a parking shortage develops. If a shared
parking agreement is required, a trail from the park and ride to the church must be
constructed, or arrangements for shuttling of church patrons will be required.
e. The city council shall review this permit in one year.
3. Approve the plans date - stamped June 26, 2003, for the Hmong American Alliance Church
at 2515 Maplewood Drive North. Approval is subject to the applicant doing the following
(Community Design Review Board 8/12/03 additions to conditions are underlined):
a. Repeat this review in two years if the city has not issued a building permit for this
project.
b. Submit the following for staff approval before the city issues a grading or building
permit:
1 } Final grading, drainage, utility and erosion control plans. These plans shall
meet the requirements of the city code and the city engineer.
2) A building permit will be required for all retaining walls an the site that
exceed 4 feet in height.
3) Revised site plan showing that the expanded parking lot is set back an
average of 25 feet, with a minimum of 20 feet, to the delineated wetland.
The revised plan must also meet all Ramsey/Washington Metro Watershed
District requirements.
4) Dedicating a wetland protection buffer easement (average 25 feet from
delineated wetland, or as required by the Ramsey/Washington Metro
Watershed District) along the Class 4 wetland. This easement shall be
prepared by a land surveyor, shall describe the boundary of the buffer and
6
Hmong American Alliance Church August 12, 2003
shall prohibit any building, mowing, cutting, grading, filling or dumping
within the buffer. The applicant shall record this easement before the city
will issue a grading permit.
5) A survey completed by a registered land surveyor showing the existing
conditions, wetland buffer easement, and location of the proposed parking
lot. A registered land surveyor must also stake the location of the
expanded parking lot and the wetland buffer easement on the property.
8) Revised building elevations showing additional design elements (such as
the removal of smooth stripes and addition of windows). The revised
building elevation to be approved by staff before the city issues a building
p ermit.
7) A revised landscape /screening plan showing the following:
a) The replacement of Colorado blue spruce with a similar evergreen
tree.
b) The replacement of all amur maples with a similar shrub.
c) A 6- foot -high, maintenance -free fence to be constructed on the
north property line, from the front of the property approximately 180
feet to the west, where -Deauville Drive begins in the manufactured
home park.
d) Revision of landscaping on the north side of the parking lot to take
into account the fence, and to add an evergreen screen from the
end of the fence to the wetland buffer line. The evergreen screen
must create an 80 percent opaque screening from the parking lot to
the residential properties to the north.
e) Location of in- ground lawn irrigation system for all landscaped
areas as required by city code.
8) A trash enclosure plan showing the location and the materials to be used.
The trash enclosure must be compatible with the building and must have a
100 percent opaque closeable gate. If the trash dumpster is kept inside the
building, an outdoor enclosure is not required.
9) A revised photometrics plan showing the style and height of exterior lights.
The maximum luminary allowed at the property line is .4 foot candles and
the maximum height of the parking lot lights is 25 feet as measured from
ground grade to the top of the luminary.
10) Building renovation shall be approved by the city's Fire Marshal before the
city issues a building permit.
11) A cash escrow or an irrevocable letter of credit for all required exterior
improvements. The amount shall be 150 percent of the cost of the work.
C. The applicant shall complete the following before occupying the building:
Hmong American Alliance Church August 12, 2003
1) Install a reflectorized stop sign at the exits and a hand ica p-parking sign for
each handicap accessible parking stall
2) Construct a trash enclosure to meet code requirements, unless trash
dumpsters are stored indoors.
3) Provide continuous concrete curb and gutter around the parking lot and
driveways.
4) Install all required landscaping, fencing, and an in- ground lawn irrigation
system by June 1 if the church is finished in the fall or winter, or within six
weeks of completion if it is finished in the spring or summer.
5) Install all required exterior lights.
6) Install city approved wetland signs at the edge of the wetland buffer that
specifies that no building, mowing, cutting, grading, filling or dumping be
allowed within the easement.
7) Paint all rooftop mechanical equipment to match the building if visible from
the street or adjacent residential properties.
8) Painting the entire building, including the new raised roof addition.
d. If any required work is not done, the city may allow temporary occupancy if:
1) The city determines that the work is not essential to the public health,
safety or welfare.
2) The above- required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements.
e. This approval does not include signage. All proposed signs must comply with the
city's sign ordinance and the applicant must obtain all required sign permits prior to
installation.
f. All work shall follow the approved plans. The director of community development
may approve minor changes.
Hmong American Alliance Church 8 August 12, 2003
CITIZEN COMMENTS
I surveyed the owners of the 33 properties within 500 feet of this site. Of the 11 responses
received, one supported the proposal and ten opposed it as follows:
Support:
Charisse Hall, property manager, Maplewood Industrial Park Building: While we are biased (we
are the sellers), we really do believe that this project would be a more pleasant transition from the
businesses to the north to the manufactured homes to the south. The neighbors would not have
to deal with trucks coming and going, which would greatly reduce the noise in the neighborhood.
The church plans to greatly improve the exterior of the building as well, making the building more
aesthetically pleasing.
Oppose or Express Concern:
1. Anna Brodt and Sabine Barker, 2513 Adele St. North: I am against building the church in
this neighborhood. I am afraid that the traffic will increase on Cypress. They are not
holding the speed. limit of 30. Church will take the shortcut down Cypress. Enough
churches in the neighborhood, now there will - b -e-one right in our back yard. There is going.
to be a concentration of one certain nationality.
2. Mike Smith, 2487 Cypress Street: I believe there is enough traffic on Cypress as it is.
The businesses on Gervais Avenue currently use Cypress Street as a shortcut to County
Road C. Even though the site has good access from the highway, there is no guarantee
that people won't also use Cypress Street to somehow access the church. The property
is set up as a business, not a church. There are currently already eight churches in the
area including Arlington Hills and Trinity Baptist on County Road B, Freedom Love on
White Bear Avenue, St. Jerome's on Roselawn, Lake Phalen Community Church on
English, Church of the Latter Day Saints on Edgerton, Lakeview Lutheran Church on
County Road C, and the Hmong Alliance Church on McMenemy.
3. Matt , and Kelly Ubel, 2495 Cypress Street: First, we did not receive the notice via mail
from the City of Maplewood. We were notified by our neighbors who live on the even
numbered side of Cypress Street. We. live on the odd numbered side of Cypress Street
and I know there are four households who also said they did not receive the notice. Why
was that?
Second, when we built our home in 1998 we were told by the builder that all the
surrounding areas outside of Mapleleaf Estates would remain Light Industrial ! (With
limited hours of operation).
Third, we are very concerned with vehicle congestion. We only have two outlets from our
home. Go north on Cypress to County Road C which goes to Highway 61 (which is
always busy at the lights). The other is going south on Cypress, which veers around
behind light industrial businesses to the service road (proposed Church site), which leads
to Highway 61 (again, in morning rush hour and night rush hour it is very busy).
Fourth, noise is also an issue. We can hear from our home very clearly.all the traffic
going by on Highway 61. We can also hear the car dealerships when they use their
outside paging system. With having the Church Proposal we are concerned about all the
vehicle noise seeing that the parking lots will be much closer to our home.
Hmong American Alliance Church August 12, 2003
What will the hours of operation be for the Church? How many days out of the week will
the Church be open? The proposal states Church, however, in looking at the plans there
is also a gymnasium, classrooms, kitchen, nursery etc. It sounds like it is more than just a
Church and that issue needs to be addressed! My idea of a Church is simply that - a
place of Worship, which is mainly used on Saturday late afternoon and Sunday A.M. with
Religious Holidays throughout the year.
We look forward to being placed on the mailing list. We also look forward to attend the
Public Hearing. We trust that you will notify us! Thank you in advance.
4. Keith Brown, 2496 Cypress Street: I oppose the church for this area because there is
already too much traffic in the neighborhood. There are an additional 500 housing units
going in by the mall and there is a park and ride located down the street. I am not happy
about this proposal and would like to fight it. There was no neighborhood discussion prior
to this proposal.
5. Piotr and Mary Ann Nowak, 2033 Demont Avenue East: I have some concerns regarding
the traffic flow for this community church in affecting not only. the frontage road, but also
the traffic on 61/County Road C.
6. Laureen McGinley and Susan Hall, 2578 Cypress Street North: My question — how will
this affect traffic around frontage road? How will it affect taxes as churches are nonprofit?
How is parking going to be handled? This area is already congested with a church this
size it will increase this problem. We disagree with proposal.
7. Gerald and Joanne Brelje, 2520 Cypress Street North Absolutely not — we have enough
problems in our neighborhood now that the police cannot or. will not handle — we have a
mayor who sees all of the ordinances and laws being broken and does nothing. No — No
— No.
8. Janice Gudknecht, 1009 Demont Avenue East: I'm extremely concerned about the
increase in traffic in the area if the building becomes a church.
9. John Guzik, 2512 Cypress Street North: My only concerns are these: that there be more
than adequate parking spaces off street, that the church have their own playground so
they don't take over the use of Kohlman Park. With these concerns addressed, I would
welcome the Hmong Church.
10. Gwen Kingsbeck, 2498 Adele Street: My back yard provides a view of the proposed
church and parking areas. While I do have concerns regarding the loss of tax base and
the increased. traffic to the area my greatest concern is the proposed parking plan. The
plan I received from you proposes the parking area extending all the way to the western
edge of the property. This western edge of the property is currently heavily wooded and
provides an effective screen for the homes to the west. Were the trees in this area
removed, I and the others along my street would have a clear view of the parking area
and the buildings. I believe removing this wooded area would devalue the homes in the
area as well as destroy a beautiful natural area.
10
Hmong American Alliance Church August 12, 2003
REFERENCE INFORMATION
SITE DESCRIPTION
Site Size: 6.46 acres
Existing Land Use: Vacant industrial building with temporary automobile car storage
SURROUNDING LAND USES
North: Town and Country Manufactured Home Park
South: Single - Family Home (recently sold for commercial use)
East: Frontage Road /Highway 61 (Maplewood Drive) with Automotive Dealership
Across the Highway
West: Single - Family Homes
PLANNING
Existing Land
Use Plan: Light Manufacturing (M -1)
- Proposed Land
Use Plan: Church (C)
Existing Zoning: Light Manufa'ct' urin g (M -1)
Ordinance Requirements
Section 36- 437(3) requires a conditional use permit for churches in any zoning district.
CRITERIA FOR APPROVAL
1. Land Use Plan Amendment: There are no specific criteria for land use plan changes.
Any change, however, should be consistent with the goals and policies in the
Comprehensive Plan. Four specific goals apply to this proposal:
a. Provide for orderly development.
b. Protect and strengthen neighborhoods.
C. Preserve natural features where practical.'
d. Minimize conflicts between land uses.
In addition, four specific policies apply to this proposal:
a. Transitions between distinctly differing types of land uses should not create a
negative economic, social or physical impact on adjoining developments.
b. Require commercial uses to make all necessary improvements to ensure
compatibility with surrounding residential uses.
e. Require adequate screening or buffering of new or expanded commercial areas
from any adjacent existing or planned residential development.
11 _
Hmong American Alliance Church August 12, 2003
d. Protect neighborhoods from encroachment or intrusion of incompatible land uses
by adequate buffering and separation.
2. Conditional Use Permit: Section 36- 442(a) states that the city may approve a conditional
use permit based on the nine standards for approval as outlined in the resolution on
pages 34 and 35.
Application Date
The city received complete applications and plans for this proposal on June 26, 2003. State law
requires that the city take action within 60 days of receiving complete applications for a proposal.
As such, city action is required on this proposal by August 25, 2003.
Attachments:
1. Statement of Purpose
2. Property Line/Zoning Map
3. Land Use Map
4. Address Map
5. Site Pictures
6. Existing_ Conditions Map
7. ._Site Plan
8. Grading Plan
9. Landscape Plan
10. Building Elevations
.11. Floor Plan
12. Building Official July 29', `2003 Memorandum
13. Minnesota Department of Transportation July 28, 2003 Letter
14. Ramsey/Washington. Metro Watershed District July 29, 2003 Letter
15. Engineering Plan Review
16. Land Use Resolution
17. Conditional Use Permit Resolution
Hmong American Alliance Church 12 August 12, 2003
Attachment 1
HMONG AMERICAN ALLIANCE CHURCH
STATEMENT OF PURPOSE
The Hmong American Alliance Church was establish in 1988. Two years after it was
establish it purchased a church in North St. Paul located at 2329 17 Avenue. It has been
in operation at this current site since 1990 and has continued to grow.
Since its founding, the church has continued to grow. It current has 234 families as
member with a total congregation count of about 1,500 members including children. It is
a young church with active member who are passionate about their faith as their
community. The church strives to be an active part of its community and takes into
consideration the community's impact prior to major decision are made.
The Hmong American Alliance Church is requesting the City of Maplewood for a
conditional use permit for the property located at 2515 Maplewood Drive North. The
property is currently zone industrial and we are requesting that the zone be changed to a
church zone.
The property currently is an empty warehouse that is being used at storage lot for
automobiles. Prior to this current usage it was a warehouse that housed a couple of
businesses.
We are proposing a major renovation and redevelopment of the site. We will be
investing a significant amount of money to change the current building from a square
block building into a building with character suitable for a church.
Both the exterior and the interior
We will be investing a significant amount of money in the landscaping of the property to
increase its site appeal. We will increase the number of parking stalls on the site to
accommodate our congregation so that we will have minimal dependence on street
parking thus reducing traffic issues along Maplewood Drive.
The landscape plans call for new trees and shrub that will enhance the site's curb appeal.
It also calls for appropriate elevations that are required to allow for drainage into the
pond thus minimizing the usage of the city's sewer system.
The site plan as submitted is drawn to meet our needs as well as those that are required by
the city. We are not requesting any variance from city requirements. We have taken into
consideration all set back requirement that is necessary for parking lot and public right-
of -way. The site plan calls for increasing the size of the current parking lot to
accommodate 280 parking stalls. The lot will be lighted within city guidelines for both
aesthetic as well as safety purposes.
13
Statement of Purpose
The interior of the building will undergo major renovation as well. We are proposing the
raise the roofline of the bay furthers west to accommodate our sanctuary. The Sanctuary
will be facing west with the main entrance of the church being in the second bay of the
current building facing south. We will build all of our instruction rooms in the lower
level as well as a chapel and a gym that will be utilize by the congregation youths.
The church has a youth program that is second to none. They provide Sunday
instructions, weekday programs, youth camps, choirs, and athletic programs, with other
congregations and numerous leadership opportunities.
The elderly programs call for weekday services, special prayer sessions, counseling for
both elderly and adult couples, choir, retreats and numerous leadership opportunities.
The programs is geared towards creating opportunities for the elderly of the congregation
to be able to interact and socialize in a Christian environment so that they are not isolated
at home.
The congregation is very excited about this project and the potential of a new home for its
growing members. They have been operating in a building that is about 12,000 square
feet that they have outgrown a number of years ago. This will also allow the church to
continue with the good work that they are doing with the Hmong youth as well as with
the - Hmong elderly.
The co"' n*g'regation is excited and hopes that the City of Maplewood will grant us the
necessary approval for us to continue our mission.
14
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1 AY A DULY LICENSED PROFES51ON4L ENGINEER ` `
THE LAWS OF 1HE
IMM ■AYIATA /oUMARD, SUItE 1
MINNETONKA. MN 55.705
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.50 676.00
874.21 871.17
(932) 546-7601 FAX: (932) 548 -FAS
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PRO.ECT NAME
MAPLEWOOD CHURCH
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EXISTING
CONDITIONS
PLAN
0 30 60 90
SCALE IN FEET
WARNING
THE CONTRACTOR SHALL CONTACT
imp
ALL PUBLIC UTILITIES FOR LOCATIONS
OF ALL UNOERGROUNO WIRMANHOLEES, CABLES,
OA TE
DRAW
ORCONDUITS.
IOTHER BUR ED STRUCTURES BEFVALVESORE
DECKED
DIGGING. HE SHALL REPAIR OR REPLACE
THE ABOVE WHEN
DAMAGED DURING
CONSTRUCTION AT NO COST TO OWNER.
1
SHEET C
S.M.I. PROJECT NO. 62968-029
L
are LOCA ON w►r
DEVEMPER:
JB REALTY
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1885 UM\TASPIY AVE. W. ?,>.
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99B
DENOTES EXISTING CONTOUR
GRADING NOTES'
CONSTRUCTION AT NO COST TO OWNER.
---'"^998''----
DENOTES PROPOSED CONTOUR
Nen &ighlon, MN 55112
57, (612) 631-0200
SHEET
(fox) 639-9726
DENOTES BOUNDARY LINE
I. CONTRACTOR SHALL CONTACT 'GOPHER STATE ONE CALL' WITHIN TWO WORKING
9. COMPLETION OF SITE GRADING OPERATIONS SHALL RESULT IN ALL AREAS BEING
DAYS PRIOR TO EXCAVATION/ CONSTRUCTION, FOR UTILITY LOCATIONS. TWIN
CITIES METRO AREA: 651-454-0002
GRADED TO 'PLAN SUBGRADE ELEVATION'. BUILDING PAD AREAS SHALL BE
DETERMINED BY
--
DENOTES DRAINAGE/UTILITY EASEMENT
OR TOLL-FREE: 1-800-252-1166.
REFERRING TO THE ARCHITECTURAL DRAWINGS. THE PARKING
LOT AND DRIVEWAY AREAS SHALL BE DETERMINED BY. REFERRING TO THE SITE
«
DENOTES EXISTING STORM SEWER
2. CONTRACTOR SHALL FIELD VERIFY. THE LOCATIONS AND: ELEVATIONS OF
EXISTING UTILITIES AND TOPOGRAPHIC FEATURES, PRIOR TO START, OF SITE
PLAN AND PAVEMENT SECTION. DETAILS FOR LOCATION AND LIMITS OF
BITUMINOUS PAVEMENT SECTIONS.;
«
DENOTES PROPOSED STORM SEWER
GRADING. THE CONTRACTOR SHALL IMMEDIATELY NOTIFY THE PROJECT
ENGINEER OF ANY
10. REFER TO THE ARCHITECT'S PLAN FOR MOST CURRENT HORIZONTAL
S SITE
T'S
- 000000000000•
DENOTES EROSION CONTROL SILT FENCE
DISCREPANCIES OR VARIATIONS:
DIMENSIONS AND SITE ;,
- -
DENOTES PROPOSED RETAINING WAIL
3. SUITABLE GRADING MATERIAL SHALL' CONSIST OF AW SOIL ENCOUNTERED ON
THE SITE WITH EXCEPTION OF TOPSOIL, DEBRIS ORGANIC MATERIAL: AND
.11. REFER TO UTILITY PLAN FOR. SANITARY SEWER MAIN, WATER MAIN SERVICE
LAYOUT AND ELEVATIONS AND CASTING AND STRUCTURE SCHEDULE.
MiAmppm
DENOTES PROPOSED ROCK CONSTRUCTION ENTRANCE
OTHER UNSTABLE MATERIAL, STOCKPILE TOPSOIL ANO.'CRANULAR hLL.AT
LOCATIONS DIRECTED BY CONTRACTOR.
12. THE MINIMUM GRADED SLOPE FROM EDGE OF BUILDING SHALL BE 6 INCHES
1'
DENOTES PERCENT OF GRADE
DENOTES PERCENT OF GRADE
4. SUBGRADE EXCAVATION SHALL BE BACKFILLED IMMEDIATELY AFTER EXCAVATK)N
TO HELP OFFSET ANY STABILITY PROBLEMS DUE TO WATER SEEPAGE OR
IN 10 FEET.
13. FINISHED GROUND AND SOD'
■ •los
DENOTES PROPOSED SPOT ELEVATION
.
STEEP SLOPES. WHEN PLACING NEW SURFACE MATERIAL ADJACENT TO
EXISTING
ELEVATION ADJACENT TO BUILDING SHALL BE 6'
BELOW FLOOR ELEVATION. SLOPE GROUND AWAY FROM BUILDING A MINIMUM
®
DENOTES EXISTING BUILDING
PAVEMENT, THE EXCAVATION SHALL BE BACKFILLED PROMPTLY TO
AVOID .UNDERMINING OF THE EXISTING PAVEMENT.
OF 6' IN 10 : FEET BEYOND 10 FEET REFER TO PLAN GRADES,
14. 'CONTRACTOR IS RESPONSIBLE FOR GRADING AND SLOPING THE FINISHED
DENOTES PROPOSED BUILDING
5, CONTRACTOR SHALL BE RESPONSIBLE FOR ALL HORIZONTAL AND VERTICAL
GROUND SURFACE TO PROVIDE SMOOTH & UNIFORM SLOPES, WHICH PROVIDE
O '
DENOTES EXISTING STORM MANHOLE/C8
CONTROL.
POSITIVE DRAINAGE AWAY FROM BUILDINGS AND PREVENT PONDING IN LOWER
F
AREAS. CONTACT ARCHITECT IPIELD ADJUSTMENTS TO GRADING PLANS ARE
REQUIRED.
0
DENOTES PROPOSED STORM MANHOLE/CB
6, CONTRACTOR SHALL EXCAVATE DRAINAGE TRENCHES TO FOLLOW PROPOSED
STORM SEWER ALIGNMENTS.
15. CONTRACTOR IS RESPONSIBLE FOR. CONSTRUCTION. PAVEMENTS AND CURB
DENOTES PROPOSED FES/FES WITH RIPRAP
7• GRADES SHOWN ARE FINISHED GRADES, CONTRACTOR SWILL ROUGH GRADE TO
AND GUTTER WITH SMOOTH UNIFORM SLOPES WHICH PROVIDE POSITIVE
DRAINAGE CONTACT ARCHITECT IF FIELD ADJUSTMENTS ARE REQUIRED,
DENOTES EXISTING BITUMINOUS
SUBGRADE ELEVATION, LEAVE STREET READY FOR SUBBASE.
16. INSTALL A MINIMUM OF
8. ALL EXCESS MATERIA., BITUMINOUS SURFACING. CONCRETE ITEMS, ANY:,
4 INCHES CLASS 5 AGGREGATE BASE UNDER CURB
AND CUTTER. :.
•
DENOTES EXISTING CONCRETE
ABANDONED UTILITY ITEMS, AND OTHER UNSTABLE MATERIALS SHALL BECOME
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THE PROPERTY OF THE CONTRACTOR AND SHALL BE�DISPOSED OFF THE
CONSTRUCTION SITE.
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ARCHITECT:
In
THE CONTRACTOR. SHALL CONTACT
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DATE
tib
OIECIV
HOUWMAN
ARCHITECTS
CONSTRUCTION AT NO COST TO OWNER.
833 Thhd Slreel Sw
-
Nen &ighlon, MN 55112
57, (612) 631-0200
SHEET
(fox) 639-9726
S.M.I. PROJECT NO. 62968--029
SCHOELL k MADSON, INC.
ENG.IEERS • R*4v Rs • MANNING
WL IESTNO • ENVYIONM mTAL sr*MS
/Oxo *AYZAIA eouLEwNn. SUITE 1
MMCTONIIA, WN
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977.55
PRO,SCT MIW+[
MAPLEWOOD CHURCH
INERECf CERM INA? THIS PUN,
SPECIFIC KW- OR REPORT WAS PREPARED BY qqdl
ME OR UNDER MY DIRECT SUPCRIA544 AND THAT /� E
/AND
7e.I9 1 AM A DULY LICENSED PROFESSIONAL ENGINEER \ V
ORDER THE 1A1Y5 OF THE STATE Of MINNESOTA
REMOVERB TO KA+E
T CONSTRUCTION RED ND DATE
MATCH INTO EXIST.
RENEWED eY. DATE
n
0 30 60 90
SCALE IN FEET
PRELIMINARY
GRADING, DRAINAGE
& EROSION CONTROL
PLAN
WARNING
THE CONTRACTOR. SHALL CONTACT
Joe/
ALL PUBLIC UTILITIES FOR LOCATIONS
OF ALL UNDERGROUND WIRES, CABLES,
DATE
CONDUITS, PIPES. MANHOLES. VALVES,
OR OTHER BURIED STRUCTURES BEFORE
OIECIV
DIGGING. HE SHALL REPAIR OR REPLACE
THE ABOVE WHEN DAMAGED DURING
CONSTRUCTION AT NO COST TO OWNER.
C
-
SHEET
S.M.I. PROJECT NO. 62968--029
1
� LAIYUJI.Af"L , TMOVI.J
DECIDUOUS OVERSTORY TREE DECIDUOUS SHRUBS
® DECIDUOUS ORNAMENTAL TREE CONIFEROUS SHRUBS
LANDSCAPE NOTES
• REFER TO SITE PLAN FOR DIMENSIONS. SITE DATA k REMOVALS
• REFER TO GRADING PLAN FOR GRADES. LIMITS. EROSION CONTROL. AND RESTORATION Of
GRADED AREAS.
• REFER TO SHEET L T . 2 FOR NOTES. SPECIFICATIONS. & PLAN71NO DETAILS
• LIMITS OF 500 ARE FROM BACK OF CURB/STRUCTURE TO THE PROPERTY LINE AND ALL AREAS
DISTURBED BY GRADING. POND AREA TO BE SEEDED. SEE GRADING PLAN FOR GRADING LIMITS
w awc,ta ItU PLAN I 5t;MtU1UL.t
CODE QTY COMMON NAME/LATIN NAME SIZE ROOT REMARKS
A I 14 JAuTUMN BLAZE MAPLE 2.5" B&B STRAIGHT LEADER
Acer It Beemonn 'Jolferarvir I CAL AND FULL CROWN
B 13 IFALLCOLD ASH 2.5" B&B STRAIGHT LEADER
ARCHITECT:
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HOUWMAN
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ARCItITECTS
833 Third Street Slit
Now Bt( hton, MN 55112
(612) 631-0200
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(fox) 639-9726
SCHOELL & MAOSON, INC.
Damwas • suavrfm 6 PLVOWO
SM TBW Comm1W09AL SERvlcEs
lasso VKYZAfA NOULco m. SUITE I
HHNETONKA. MN 95-03
(932) 544-7601 FAX- ("2) 540-90e3
MAPLEWOOD CHURCH
MAPLEW000, IAN
I HEREBY CERTIFY THAT THIS PLAN,
SPECIFICATION. OR REPORT WAS PREPARED BILO
ME OR UNDER MY DIRECT SUPERVISION AND ^ ,
THAT 1 AM A DULY LICENSED LANDSCAPE ` V
ARCHRECT UNDER THE LAWS OF THE STATE
OF MINNESOTA.
NAPE SCOTT o. BR REN
REG. NO. 6-24-0- W1TC jQ6U7
PRELIMINARY
LANDSCAPE
PLAN
0 30 60 90
SCALE IN FEET
OIECKED
SIIEET L _ 1
S.M.I. PROJECT NO. 62968-029
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WEST ELEVATION
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NEW ENTRANCE
FIRST FLOOR. PLAN
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SCALE • 1/10' = Ib" - paSTWG BUIIJ M FLOOR PLAN • ATIMOR RUJ E1dVGj
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CONF.
LIBRARY
LOBBY AREA
NEW ENTRANCE
& EL13VATOR
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N
Attachment 12
Memo
Date: July 29, 2003
To: Shann Finwall, Assoc. Planner
From: David Fisher, Building Official
Re: Hmong American Alliance Church, Maplewood Drive.
An architect will be required to provide a detailed code analysis to verify the type of
construction, occupant load, exit width, bathroom counts and other information required
by code.
1.
The building will be required to be 100 percent in compliance with the 2000 IBC and the
Minnesota State Building Code.
This building will be required to be 100 percent in compliance with Minnesota State
Building Code 1341 Accessibility.
The building is required to be sprinklered per NFPA 13 and to have a fire alarm s
Ystem
per NFPA 72.
�aNNEsor
o
r Oor
Minnesota Department of Transportation
Metropolitan Division
Waters Edge
1500 West County Road 132
Roseville, MN 55113
July 28, 2003
Shann Finnwall
Associate Planner - Maplewood Community Development
1830 County Road B East
Maplewood, MN 55109
SUBJECT: Hmong American Alliance Church
Dear Mr. Finnwall:
Attachment 13
RECEOVED
i U L 2 2003.
No aw am am
Thank you for the opportunity to review the Hmong American Alliance Church site plan.
Mn/DOT's records show that the section of Maplewood Drive adjacent to the site has
been turned over to the City of Maplewood. There are no permits that Mn/DOT would
issue. Drivers would likely use the intersection at TH 61 and County Road ,C to get to the
site, which is congested during rush hour. However, the majority of -traffic Would be at
non -rush hour times.
Thank you again for this review and at this time there are no concerns. If you have any
questions feel free to contact me at (651) 582-1378.
Sincerely,
rigid Gomb-��
Senior Planner
Copy: Dan Soler, Ramsey County Engineer
Ann Braden, Metropolitan Council
J.Kou Vang / J.B. Realty
Mn/DOT Division File - C.S. 6201
Mn/DOT LGL — Saint Paul
An equal opportunity employer
29
Ramsey -Washington Metro
District
,o.
�m
July 29, 2003
Shann Finwall
City of Maplewood
1830 County Road 8 East
Maplewood, Mit 55109
RE: Hmong American Alliance Church
Dear Ms. Finwall,
Attachment 14
1902 East County Road 8
Maplewood, MN 55109
(651)704-2089
fax (651)704-2192
email: office4rwmwd.org
Thank you for the opportunity to comment on the above mentioned _.l ro'ect. So for mn
P � y
delay in getting you these comments.
At this time the applicant has not submitted an application to the District for thisj
ro ect.
P �
An application is required for this project if the area of disturbance is greater than one
acre.
The wetland located on the site is classified as a Manage 2 wetland in the District's
Watershed Management Plan. A Manage 2 wetland requires an average of a 25 -,foot no
disturb buffer. The buffer also must be a minimum of 10 feet in all places. It appears
from the plans that these requirements are not met.
The applicant will also be responsible for treating the stormwater before entering the
wetland. It appears that a pond is proposed for that purpose. The pond should be sized to
remove 90% of the Total Suspended Solids.
Again, sorry for the late response to your request forcomments. Let me know if you
have any questions. Thank you.
Sincerely,
Tina Carstens
Permit Program Coordinator
30
Attachment 15
Engineering Plan Review
PROJECT: Maplewood Church
PROJECT NO:
REVIEWED BY: Chuck Vermeersch and Chris Cavett
DATE: July 17, 2003
Background:
The proposed improvements reflect an increase in impervious surface of approximately
0.7 acres. According to the hydraulic calculations submitted, this results in an increase in
runoff volume of approximately 0.4 acre-feet. The additional ponds provided do limit
peak flows to a rate less than the existing condition, but the fact remains that runoff
volume is increased and the ponds provide little in the way detention time. In this respect
the west pond performs somewhat better than the north pond.
The bulk of the site's impervious surface is directed to the smaller north pond. One
omission from the hydraulic modeling is the culvert under the north entrance to the site.
Runoff from Maplewood Drive and the green space at the front of the site are directed to
this culvert. Although this culvert is not shown on the grading plan, at its present location
it would most likely discharge into the north pond. -;.The_ submitted hydraulic calculations
indicate that even with this omission, the 1% HWL for the north pond slightly exceeds
the rim elevation of the overflow structure.
Both ponds are tributary to the on site wetland. This wetland is part of a larger wetland
complex that ultimately drains to Kohiman Lake. The area has a high water table, and a
number of adjacent residential properties are known to have basement water problems.
The applicant or their engineer shall address the following comments.
Grading and Drainage Plan:
1. The submittal does not provide sufficient ponding for the intensity of the
development. One possible option for increasing the amount of ponding would be to
explore the option of constructing an in-line pond at the northern edge of the
property. Additional wet volume and flood storage could be achieved through the
elimination of the north pond berm.
2. The 100 -year high water level (1% HWQ indicated for the north pond on the grading
plan does not agree with that reported in the hydraulic calculations.
3. Overflow structure rim elevations for both ponds are higher than the highest adjacent
contour. The top of berm elevations for both ponds should be indicated on the
grading plan.
4. Provide a defined emergency overflow for both ponds lined with permanent soil
stabilization blanket (Enkamat, NAG C350 or equal). Indicate emergency overflow
elevation on drawing.
5. The grading plan shows silt fence, but little else in the way of an erosion control plan.
The applicant shall submit an erosion control plan for city staff approval.
31
6. The west pond meets the city's water quality standard. The north pond does not. The
Walker PondNET model predicts only a 25% phosphorus removal. With an average
wet volume depth of one foot, the pond does not even meet NURP standards.
7. Applicant shall consider other similar BMP's treatments, such as rainwater gardens
for any roof drainage that would be directed towards the parking lot and the
proposed storm sewer. Information on other BMP applications can be -found on the
Metropolitan Council Website:
htt� //www metrocouncil.org environment/Watershed/bmp/manual.htm
8. Although we are aware that the applicant has made use of a delineation done for the
previous project, wetland delineation shown on the grading plan should indicate the
delineator and the date of delineation.
9. The applicant shall include for city approval a detailed landscaping plan for the ponds
and wetland buffer area (the current landscaping plan already shows trees and
shrubs). Turf establishment in these areas must be with a pre -'approved native -grass
seed mixture with fortis, (for upland and low land areas as. appropriate). The current
landscaping plan does not address these areas.
10. The wetland setback is less than" the* 20 feet minimum required by the city and 25
feet required by the watershed .district in some spots. To be fair, these are isolated
spots, and the proposal actually, improves the width ' of the buffer directly behind the
building. The concern here is that the site's utilization for parking may be too
intensive.
11. The applicant is encouraged to explore alternative parking surfaces that are less
impervious for areas of theproposed parking expansion..
12. The applicant is encouraged to explore the possibility of sharing space -with the
nearby Metro Transit Park and Ride as a means of providing the desired number of
parking spaces or for overflow parking.
13. The applicant will confirm that a public drainage and utilities easement. exists along
the north edge'of the property. If one does not exist, the applicant shall grant one.
14. Obtain grading permits from the Ramsey Washington Metro Watershed District and
the Minnesota Pollution. Control Agency.
32
Attachment 16
LAND USE PLAN CHANGE RESOLUTION
WHEREAS, J. Kou Vang, representing the Hmong American Alliance Church, made
application to the City of Maplewood fora change to the city's Land use plan from Light
Manufacturing (M-1) to Church (C) for their, church.
WHEREAS, this change applies to ,the property located at 2515 Maplewood Drive North.,
The legal description is:
W.H. Howard's Garden Lots Subject to Widened State Highway 61-1, Lot 4.
WHEREAS, the history of this change is as follows:
1. On August 4, 2002, the planning commission held a public hearing. City staff published
a hearing notice in the Maplewood Review and sent notices to the surrounding property
owners. The planning commission conducted the public hearing whereby all public
present were given a chance to speak and present written statements. The planning- ,
commission recommended that the city council approve the plan amendments.
2. On August 25, 20031' the city council discussed the proposed land use plan change.
They considered ,reports and recommendations from the planning commission and city
staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-
described land use plan change for the. following reasons:
1. Provide for. orderly, .development.
2. Protect and strengthen neighborhoods.
3. Preserve natural features where practical.
4. Minimize conflicts between land uses.
The Maplewood City Council adopted this resolution on
33
2003.
Attachment 17
CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, J. Kou Vang, representing the Hmong American Alliance Church, is requesting
that Maplewood approve a conditional use permit for a church.
WHEREAS, this permit applies to the property at 2515 Maplewood Drive North. The legal
description is:
1. W. H. Howard's Garden Lots Subject to Widened State Highway 61-1, Lot 4.
WHEREAS, the history of this conditional use permit is as follows:
1. On August 4, 2003, the planning commission recommended that the city council approve
this permit.
2. On August 25, 2003, the city council held a_pubiic hearing. The city staff published a notice
in the paper and sent notices to the surrounding property owners. The council gave
everyone at the hearing a chance to speak and present written statements. The council
also considered reports and recommendations of the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approves the above-described
conditional. use permit based on the building and site plans. The city approves this permit because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with Maplewood's Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. -The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance
to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes,
water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not create
traffic congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including streets, police
and fire protection, drainage structures, water and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and scenic
features into the development design.
9. The use would cause minimal adverse environmental effects.
34
10. The city council may waive any of the above requirements provided the council determines
that the balancing of public interest between governmental units would be best served by
such a waiver.
Approval is subject to the following conditions:
1. All construction shall follow the plans dated June 20, 2003, with revisions as required and
approved by the city. The director of community development may approve minor changes.
2. The proposed church must be started within one year after city council approval or the
permit shall end. The city council may extend this deadline for one year.
3. The church and its construction must meet the requirements of the city building official, the
city fire marshal and the Ramsey/Washington Metro Watershed District.
4. The city council may require the church to obtain a shared parking agreement with the
Metro Transit park and ride lot if a parking shortage develops.
5. The city council shall review this permit in one year.
The Maplewood City Council adopted this resolution on , 2003..
35
DRAFT
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
MONDAY, AUGUST 4, 2003
V. PUBLIC HEARING
a. Hmong American Alliance Church (2515 Maplewood Drive)
Ms. Finwall said Mr. J. Kou Vang, representing the Hmong American Alliance Church, is
proposing to purchase the Maplewood Industrial Park building at 2515 Maplewood Drive North
and renovate the building for their church, currently located in North St. Paul. In order to operate
a church in this location, the applicants have requested the following city approvals:
Comprehensive Land Use Map change from Light Manufacturing to Church, conditional use
permit (CUP) for a church, and design review.
The Hmong American Alliance Church, is currently located at 2329 -17th Avenue in North St. Paul.
It has been in operation since 1990, and has outgrown its current site. The church consists of
approximately 234 families, with a total congregation of about 1,500 members, including children.
The church would hold services and religious classes from 9 a.m. to 7 p.m. on Sundays and
youth and elderly programs and services during the evenings of Wednesday, Thursday, and
Friday, and during the day on Saturday. No funeral services will be held at the church, as it is
Hmong culture to hold these services in a funeral home. However, other church functions such
as weddings and baptisms will be held in the church.
Commissioner Mueller said one of the photos show this property for sale and he asked if staff
was aware how long the property had been for sale? He asked if there had been any other
inquiries regarding the use of the building?
Ms. Finwall said the building has been for sale for approximately one year and no other inquiries
have come into the city for the use of the building.
Commissioner Dierich asked staff how many handicapped parking stalls would be required for a
congregation this size?
Ms. Finwall said the number of handicap parking stalls are bound by the ADA requirements.
Generally it's 1 handicap -parking stall per 25 parking stalls and a reduction in number as the
number of parking stalls increase. Ms. Finwall said the building official reviewed the plans and
did not comment on the handicap parking stalls so she assumes the number proposed is
adequate.
Commissioner Trippler said many of the negative comments received by the neighbors were
regarding traffic. One of the neighborhood comments on page 10 of the staff report was
regarding existing problems in the neighborhood. He said he did not see any comments from the
police department regarding any problems. He asked if staff was aware of the problems in the
neighborhood indicated by the resident?
Ms. Finwall said she spoke with that resident on the telephone and the resident's concerns had to
do with traffic on Cypress Street and unrelated issues that would not have a bearing on the
church and its location.
Commissioner Trippler said he didn't understand the neighbors' comments regarding traffic
driving through to Cypress Street instead of using the frontage road and Highway 61. He said it
didn't make sense that people would choose to drive that direction.
Ms. Finwall said she believes those comments have to do with the existing businesses on Gervais
Avenue and the use of Cypress Street. The neighbors are concerned that somehow the church
would utilize Cypress Street and add to the traffic problem.
Mr. Roberts said staff doesn't see that occurring and would agree with Commissioner Trippler's
comments. There may be traffic from the businesses on Gervais Avenue driving on Cypress
Street but logically it doesn't make sense for the church to use the frontage road to Cypress
Street when Highway 61 is so close.
Commissioner Monahan-Junek said when a land use change is proposed we compare what it
was and how the traffic was instead of what is being proposed. She asked if staff had any idea of
what the traffic flow was from this location when it was occupied as light manufacturing?
Ms. Finwall said the engineering booklets she Looked. at did not comment on traffic created by a
church. An estimate of traffic for"the church holding a service at full capacity is 280 vehicles
coming and 280 vehicles leaving that church service, as opposed to the building being occupied
as light manufacturing with traffic at the beginning of the weekdays and at the end of the
weekdays.
Chairperson Fischer asked the applicant to address the commission.
Mr. J. Kou Vang, 6280 — 36th Street North, Oakdale, addressed the planning commission. He
said they are excited to present this great project to the planning commission. Staff did a nice job
presenting their proposal in the staff report and they do not have any questions or concerns
regarding the staff report.
Commissioner Trippler asked how late the church activities would be during the week?
Mr. -Vang said the activities in the church would run until 9:00 p.m. during the week.
Commissioner Desai said he expects there would be people using the gymnasium all week until
late into the evening?
Mr. Vang said the gymnasium serves the youth activity. Asian families are large and the
gymnasium serves as a place where, kids and their elders can have activities during church time.
Commissioner Dierich asked Mr. Vang if the other Hmong churches in the area are connected in
any way?
Mr. Vang said the Hmong Alliance churches are all tied together with one district of the Christian
mission and alliance. Kids and other members go back and forth between the churches,
therefore, there will be activities where other kids come in from other churches. This fosters a
sense of community.
Chairperson Fischer asked if anybody in the audience wanted to speak regarding this proposal to
come forward and address the planning commission.
Mr. Keith Brown, 2496 Cypress Street, Maplewood, addressed the planning commission. He
asked why the church is moving from their North St. Paul location?
Ms. Finwall said the church has outgrown their location in North St. Paul, which is why they are
proposing to move to this location.
Mr. Brown said he opposes this proposal. Mr. Brown said there is a new development going up
by Maplewood Mall with up to 500 new homes. The park and ride is located down the road from
the proposed church, which generates a lot of traffic. This is why he opposes this proposal
because of the additional traffic problem that already exists in the area and will be .created with
the additional housing. He said he moved to this area so he could live in a quiet neighborhood
and it has become too busy of an area.
Ms. Joanne Brelje, 2520 Cypress Street North, Maplewood, addressed the planning commission.
She said she is against this project. She said she sees the commercial vans and trucks driving
up and- down Cypress Street during all hours of the day so the traffic is not from the residents.
She thinks the kids will hang around outside of the church until the late hours of the evening and
_make noise and cause problems and she is against this. She said the church currently has 1500
members and 20 years from now the church congregation could double and the space just isn't
there. She said if the church uses the park and ride parking lot for additional parking the people
would have to walk on the street in the winter, which is dangerous. She doesn't like .the whole
proposal.
Commissioner Mueller asked staff if this church grew to 3000 members would it be able to stay at
that location?
Ms. Finwall said the church sanctuary has the capacity to hold 1000 people and if, the
congregation grew larger than that, the church could hold more frequent church services or move
to a larger location.
Commissioner Dierich asked what other land uses could locate in light manufacturing besides a
church?
Ms. Finwall said examples of other land uses could be an automobile dealership, retail,
manufacturing, mini storage, and things along that line.
Mr. Matt Ubel, 2495 Cypress Street, Maplewood, addressed the planning commission. He said
he is against this proposal. He wondered why a church could go in a light manufacturing -zoning
district?
Ms. Finwall said there is no zoning district for a church. The city allows a church in any zoning
district with a CUP, which allows the city some controls over that church.
Mr. Ubel said the school and the gymnasium would create more problems for traffic, which the
other neighbors have brought up already. He said Cypress Street is not a through street but is
being used as a through street and many people speed through the area. He said there isn't a
speed limit sign there but a stop sign has been posted at Connor Street. He said people do
shortcut through Cypress Street and speed by to cut through to eliminate having to wait to get out
on the frontage street and onto Highway 61.
Mr. Todd Muellner, one of the current owners of the property, addressed the planning
commission. He said at one time there was 75 employees working in this building when it was
light manufacturing. He said traffic from the church would not be traveling during the rush hour
but on off peak times, evenings and on the weekends.
Chairperson Fischer said Mr. Smith, a Maplewood resident, called her at home because he was
unable to attend the meeting but he wanted to make sure the planning commission read his
comments in the staff report.
Commissioner Mueller asked where most of the church membership comes from? He said the
reason he asks is because he is trying to get a feel for where the majority of the traffic would be
coming from.
Mr. Vang said most of their church membership comes from within Maplewood, East St. Paul,
and the northeast part of the Twin Cities.
Commissioner Dierich commended Ms. Finwall on a well organized and thought out report for this
proposal. The traffic issue for this proposal is a minor issue in her mind. She thinks traffic would
take a right onto Highway 61 driving towards the east side of St. Paul. She would like to see a
"No Truck Traffic" sign' posted -on Cypress Street to eliminate trucks driving on -Cypress Street.
She said maybe there should be a proof of parking done for the back section of the parking lot
that abuts the Cypress neighborhood. She said in driving through the area she noticed the
pavement in the mobile home park is a lot closer to the marsh than 20 feet. Staff may want to
check into this.
Commissioner Trippler said on page 6 of the staff report, in item 2. d., it states if the applicant
works out shared parking with the Metro Transit park and ride lot a. trail would need to be
constructed. He wondered if there was enough property to construct the trail and would additional
property have to be acquired to construct that trail?
Mr. Chris Cavett, Maplewood- Assistant City Engineer, said city staff looked at the right of way in
that area and a trail could be constructed on the west side. He believes Metro Transit would be
willing to construct a trail for access back and forth to the area.
Ms. Finwall said the church has indicated that they would like to maintain all the required parking
on site and do not see a need to utilize the Metro Transit park and ride lot. She said.the church
has exceeded the parking stall code requirements. However, past experience with this type of
church has proven a need for additional parking than required by code.
Commissioner Pearson moved to adopt the Land Use Plan change resolution on page 33 of the
staff report. This resolution changes the Land Use Plan from Light Manufacturing (M-1) to
Church (C) for the proposed Hmong American Alliance Church at 2515 Maplewood Drive. The
city is making this change because the proposal will:
a. Provide for orderly development.
b. Protect and strengthen neighborhoods.
c. Preserve natural features where practical.
d. Minimize conflicts between land uses.
Commissioner Pearson moved to adopt the resolution on pages 34 and 35 of the staff report.
This resolution approves the conditional use permit for the. Hmong American Alliance Church at
2515 Maplewood Drive North. The city bases this permit on the findings required by the code and
subject to the following conditions:
a. All construction shall follow the plans dated June 26, 2003, with the revisions. as required
and approved by the city. The director of community development may approve minor
changes.
b. The proposed church must be started within one year after city council approval or the
e
permit shall end. The city council may extend this deadline for one year.
c. The proposed church and its construction must meet the requirements of the city building
official, the city fire marshal and the Ramsey/Washington Metro Watershed District.
d. The city council may require the church .to obtain a shared parking agreement with the
Metro Transit park and . ride lot if a parking shortage develops. 'If a shared parking
agreement is required, a trail from the park -and ride to the church must be constructed, or
arrangements for shuttling of church patrons will be required.
e. The city council shall review this permit in one year.
Commissioner Desai seconded. Ayes — Desai, Dierich, Fischer, Monahan-Junek,
Mueller, Pearson, Trippler
The motion passed.
This item goes to the city council on August 25, 2003.
DRAFT
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, AUGUST 12, 2003
V1. DESIGN REVIEW
a. . Hmong American Alliance Church, 2515 Maplewood Drive
Ms. Finwall said Mr. J. Kou Vang, representing the Hmong American Alliance Church, is
proposing to purchase the Maplewood Industrial Park building. at 2515 Maplewood Drive North
and renovate the building for their church, currently located in North St. Paul,
Ms. Finwall said in order to operate a church in this location, the applicants have requested city
approvals for a Comprehensive Land Use Map from. Light Manufacturing to Church, conditional
use permit (CUP) for a church, and design review by the CDRB. The planning commission
recommended approval for the Comprehensive Land Use Map and the CUP at their August 4,
2003, planning commission meeting.
Board member Shankar asked staff if the applicant was proposing to remove the roof to get
the additional height needed for the sanctuary. space?
Ms. Finwall said yes.
Board member Olson was concerned about the number of fire exits for this proposal. She did
not see any fire exits in the worship area or the Sunday school area on the north and west
sides of the building. She asked if that was acceptable to.the fire marshal?
Ms. Finwall said the fire marshal's comments are on page 5 of the staff report. She said she
assumed the plans were acceptable to Butch Gervais, Maplewood Fire Marshal based on his
comments.
Board member Olson said she was not comfortable with that. She would like to see another
fire exit installed on -the north side of the building.
Chairperson Ledvina suggested the fire marshal could reevaluate the plans, specifically to
ensure there would be the proper fire exits.
Board member Olson said she would like to make sure is looked into.
Ms. Finwall said she would ensure that the fire marshal reviews this plan further, however, she
said it appears there are two accesses to the sanctuary area to the north and south.
Chairperson Ledvina asked the applicant to address the board.
Mr. Brian Houwman, of Houwman Architects, at 833 Third Street S_W, New Brighton,
addressed the board. He said this is a preliminary plan and it has not been reviewed for full
code compliance. He said as the architect, he is responsible for the plans and he certainly
does not want to endanger anybody.
Chairperson Ledvina asked the applicant if they had concerns regarding the conditions listed in
the staff report?
Mr. Houwman said they didn't have any concerns regarding the conditions listed in the staff
report.
Board member Shankar asked the applicant what the smooth concrete band was made of?
Mr., Houwman said it is painted concrete block.
Board member Shankar asked how often the concrete block would have to be painted?
Mr. Houwman said in order for the building to be cohesive the whole building has to be
painted. He said depending on the quality you would have to paint the whole building every
ten years.
Board member Longrie-Kline asked the applicant if they considered using more of a sloped
roof instead of the fla#roof to add more architectural detail?
Mr. Houwman said the roof slopes more than a typical flat roof, but due to the budget they are
eliminating any vaulted roofline.
Chairperson Ledvina asked if they considered adding any glass to the elevations?
Mr. Houwman said they considered adding windows to the building. He said they recently
finished another church facility where windows were added. He said the problem is when you
add windows to the worship or sanctuary area it is difficult to quickly cover the windows when a
darkened space is needed for visual presentations.
Chairperson Ledvina stated apparently it is not a "budget" concern but a "use" concern for the
church.
Mr. Houwman said yes it is a use concern.
Board member Olson asked the applicant if they would be filling the loading dock area with
concrete block after the loading docks were removed?
Mr. Houwman said yes and that was another reason why the building needed to be completely
repainted for a more uniform appearance.
Chairperson Ledvina asked if. anybody else in the audience wanted to speak regarding this
proposal?
There were no audience members to come forward.
Board members discussed the neighbors traffic concerns on Cypress Street and board
members agreed that drivers would use the frontage road and Highway 61 and would not drive
to Cypress Street.
Ms. Finwall said a recommendation had been made to post a no truck traffic sign on Cypress
Street since it seems to be a concern that the businesses on Gervais Avenue are using
Cypress Street.
Chairperson Ledvina said he commends the applicant for retro fitting this property into a
church. He said he would have liked to have some more architectural features on this building
to reflect the church and the culture. He thinks additional windows on the building elevations
would add a lot.
Board member Shankar said he thinks the green vertical stripes are soothing to the eye.
However, he would like to eliminate the short vertical green stripes on the top of the building on
the north, south and west elevations. He thought windows may be more appropriate in those
areas.
Board member Longrie-Kline said she thinks it is very important to retrofit existing buildings.
She said one of the city's . comprehensive goals is to protect and strengthen the neighborhood
an -d a. church certainly does that. She supports staff's recommendation to have the applicant
increase the landscaping for an additional buffer around the commercial properties and the
surrounding area. She understands that the applicant is leaving the roofline as it is so the
building would be more -sellable for any future purpose. If the building. were to look like a
traditional church it would be hard to sell the building to any other property owner other than a
church. She would however, like the building to have some additional character such as
adding windows so the building does not Kook so much like a commercial building. She
realizes the statement made by the architect relating to the issues with the windows in the
other church but windows could be added in other areas of the building to add architectural
detail and bring more: light into the church.
Chairperson Ledvina said he would agree with the statement made by board member Shankar
to remove the banding on the top elevation. His opinion would be to add some more windows
to the building elevation but would leave that up to the applicant and staff to,resolve that issue.
He asked if staff had considered adding windows to the building elevation or what was staff's
feeling on that issue?
Ms. Finwall said staff did not consideradding more windows to the building elevation however,
she agreed that would be a nice addition to the building. It would add more light to the interior
of the building and it would look more like a church and less like a commercial building. Staff
could work with the applicant regarding the idea of adding other alternatives to the building.
Chairperson Ledvina asked the applicant to address the board.
Mr. J. Kou Vang, 1885 University Avenue, St. Paul, representing the Hmong American Alliance
Church, addressed the board. Mr. Vang said they have discussed at length adding windows
on the roofline extension. A few concerns came up regarding the windows. One was the
budget restraint. Purchasing the building will cost $1.9 million dollars and retrofitting the
building would cost another $2.5 million dollars so there is already a huge expense with this
project he said. They are open to adding more windows in certain areas of the building but
that would add to the already high cost of this project. The churches concern is that the
Hmong church is very visual and the complex theory is hard to explain in their language
because it takes a long time to state their point, therefore they use audiovisual equipment to
state their point. He said if you put windows in the sanctuary area it makes it very difficult to
darken the room quickly when they are trying to do a presentation to the worshippers.
Mr. Vang said if windows were required they would need to have an automatic way of shutting
the blinds or drapes to completely shut off the light from the window. They would like to leave
that issue broad enough that if it does have a significant on the budget that they can staff
approval or modifications of that nature.
Chairperson Ledvina thought that was a fair statement. He appreciates the church purchasing
this property and the great expense they are going to in order to retrofit this building.
Mr. Vang said the church would love to have a traditional church with a cross on top of the
building to represent the church however, because of the way the roofline needs to be in order
to remove the support beams so they have a clear sanctuary this is the most economical way.
Board member Olson asked the applicant if they looked into adding more architectural details
to the building?
Mr. Vang asked Board member Olson if she had anything in mind?
Board .member Olson said no. Her thought was to add something to the exterior to make it
look less like a boxed commercial structure. She said she attends a congregation where there
ares windows in the congregation and she knows that covering up the windows can be a real
problem. She agrees with the applicant that they should not be required to have windows in
the` sanctuary_ because it is more of a problem than a benefit for the church. She thinks the
painted vertical stripes on the building should stay so it adds more detail to the. building
elevation, especially if windows are not introduced on the building exterior.
Chairperson Ledvina asked board members what their feelings were regarding the applicant
and staff working the details out regarding building enhancements?
The board members agreed it would be acceptable for the applicant and staff to work out the
details of exterior architectural- enhancements to the building as was suggested by the board.
Board member Olson asked staff if the wetland would be mitigated and if it would be practical
to push the pond back or doesn't the grading warrant that? She asked that because she
wondered if that would allow the applicant to have a larger parking lot.
Ms. Finwall said the wetland is not going to be mitigated. It is a difficult site and the applicant
has parking needs and want to utilize the space to its fullest. They are proposing 280 parking
stalls and city code requires 258 parking stalls. Ms. Finwall said the applicant still needs to
provide a revised site plan showing the parking area and there is a 25 foot setback required so
the applicant is going to loose some of those parking spaces due to the setback.
Board member Olson moved to approve the plans date-stamped June 26, 2003, for the
Hmong American Alliance Church at 2515 Maplewood Drive North. Approval is subject to the
applicant doing the following: (The bolded and underlined conditions were additions from
the CDRB meeting August 12, 2003.)
a. Repeat this review in two years if the city has not issued a building permit for this
project.
b. Submit the following for staff approval before the city issues a grading or building
permit:
1) Final grading, drainage, utility and erosion control plans. These plans shall meet
the requirements of the city code and the city engineer.
2) A building permitwill be required for all retaining walls on the site that exceed 4
feet in height..
3) Revised site plan showing that the expanded parking lot is set back an average
of 25 feet, with a minimum of 20 feet, to the delineated wetland. The revised
plan must also meet all Ramsey/Washington Metro Watershed District
requirements.
4) Dedicating a wetland protection buffer easement (average 25 feet from
delineated wetland, or as required by the Ramsey/Washington Metro Watershed
District) along the Class 4 wetland. This easement shall be prepared by a land
surveyor, shall describe the boundary of the buffer and shall prohibit any building,
mowing, cutting, grading, filling or dumping within the buffer. The applicant shall
record this easement before the city will issue a grading permit.
5) A survey completed by a registered land surveyor showing the- existing
conditions, wetland buffer easement, and location of the proposed parking lot. A
registered land surveyor must also stake the location of the expanded parking lot
and the wetland buffer easement of the property.
6) Revised building elevations showing the continuation of the smooth concrete
block accented stripes on the east -facing wall of the raised roof.
7) A revised landscape/screening plan showing the following:
a) The replacement of Colorado blue spruce with a similar evergreen tree.
b) The replacement of all amur maples with a similar shrub.
c) A 6 -foot -high, maintenance -free fence to be constructed on the north
property line, from the front of the property approximately 180 feet to the
west, where Deauville Drive begins in the manufactured home park; .
d) Revision of landscaping on the north side of the parking lot to take into
account the fence, and to add an evergreen screen from the end of the
fence to the wetland buffer line. The evergreen screen must create an
80 percent opaque screening from the parking lot to the residential
properties to the north.
e) Location of in -ground lawn irrigation system for all landscaped areas as
required by city code.
8) A trash enclosure plan showing the location and the materials to be used. The
trash enclosure must be compatible with the building and must have a 100
percent opaque closeable gate. If the trash dumpster is kept inside the building,
an outdoor enclosure is not required.
9) A revised photometric plan showing the style and height of exterior lights. The
maximum luminary allowed at the property line is A -foot candles and the
maximum height of the parking lot lights is 25 feet as measured from ground
grade to the top of the luminary.
10) A cash escrow or an irrevocable letter of credit for all required exterior
improvements. The amount shall be 150 percent of the cost of the work.
11) Plans for Fire Marshal approval.
12) Submit final site building elevation details to staff for approval based on
discussion with the CDRB regarding additional architectural details.
13) The entire building shall be painted an integral color.
c. The applicant shall. complete --the following before occupying the, building:
1) Install a reflectorized stop sign at the exits and a hand icap-parking sign for each
handicap accessible parking stall.
2) Construct a trash enclosure to meet code requirements, unless trash dumpsters
are stored indoors.
3) Provide continuous concrete curb and gutter around the parking lot and
driveways.
4) Install all required landscaping, fencing, and an in -ground lawn irrigation system
by June 1 if the church is finished in the fall or winter, or within six weeks of
completion if its finished in the spring or summer.
5) Install all required exterior lights.
6) Install city approved wetland signs at the edge of the wetland buffer that specifies
that no building, mowing, cutting, grading, filling or dumping be allowed within the
easement.
7) Paint all rooftop mechanical equipment to match the building if visible from the
street or adjacent residential properties.
d. If any required work is not done; the city may allow temporary occupancy if:
1) The city determines that the work is not essential to the public health, safety or
welfare.
2) The above -required fetter of credit or cash- escrow is held by the City of
Maplewood for all required exterior improvements.
e. This approval does not include signage. All proposed signs must comply with the city's
sign ordinance and the applicant must obtain all required sign permits prior to
installation.
f. All work shall follow the approved plans. The director of community development may
approve minor changes.
Board member Longrie-Kline seconded. Ayes -- All
The motion passed.
This item goes to the city council on August 25, 2003.
G.V. PROPERTIES, INC.
2557 Highway.61
St. Paul, IVIN 55109
William J. Keefer
Sherry R. Egan
City:of Maplewood
Office of Community development
1830 East County Road B
Maplewood, MN 55109
RE: 2515 Maplewood Drive North
Dear Sir or Madam:
(y,
Office: (651) 415-0871
Fax: (651) 415-0872
August 18, 2003
We have received public notice in connection with the proposedu'se of the
Maplewood building located at the above address. We have no objection to the
building as a church but are concerned that the property has adequate parking for the
proposed use. We assume that the ban on parking on Maplewood Drive will
continue.
I will not be in town on August 25 and send you this letter in place of my attendance.
I own the property to the north of this property at 2557 Maplewood Drive commonly
knownas Town & Country.
Once again, we have no objection to a church next to our property but are concerned
that adequate provisions be made for parking.
Very truly yours,
Ailliam J. eefer
WJK:se
RECEIVED
---- -__ AUG 2-d-2003._..
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City of Maplewood
Official Sign -Up Sheet
By putting your name and address on this sheet, you are requesting to address the
Maplewood City Council on the following topic for up to five minutes.
Public Hearing: Hxnong American Alliance Church
Date August 25, 2003 Time 7:15 P.M.
Name (first & last) -please print Address
2 Si � r���c:�✓� D,�
2. ilz-, at � y71 �i1171'Gd S,
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13..
14.
AGENDA ITEM H-3
AGENDA REPORT
TO: City Manager
FROM: Chuck Vermeersch, Civil Engineer I
Charles Ahl, Pubic Works Director/City Engineer
SUBJECT: Atlantic Street Water Main, Project 03-16
a. Public Hearing 7:30 pm
b. Resolution Ordering Improvement after Public Hearing (4 votes)
DATE: August 14, 2003
Introduction
The public hearing for this project has been scheduled for 7:30 p.m., Monday, August 25, 2003.
Notices of the public hearing have been mailed and published. The feasibility study has been
provided as a supplement to the council packet. The study includes information on the proposed
improvement, proposed financing and probable assessments. The city council should consider
ordering the improvement following the public hearing.
Background
Ohlson Landscape is planning the construction of a new building at 1949 Atlantic Street and
petitioned the city for the project. The city council ordered the feasibility report at its March 24,
2003, regular meeting.
No neighborhood meeting has been held for this project. Due to an extremely small number of
property owners along the project, city staff decided that it would be more effective to send out
an informational letter to the property owners and request that they call or meet individually with
staff at their convenience.
Budget Impact
As presented in the feasibility report and stated in the attached resolution, it is proposed that the
improvements be financed entirely through assessments to the benefiting properties.
Recommendation
It is recommended that the city council approve the attached resolution ordering the
improvement of the Atlantic Street Water Main, Project 03-16.
CJV
Attachments: Resolution
Feasibility Report (Some drawings &tables not available in digital format.)
RESOLUTION
ORDERING IMPROVEMENT AFTER PUBLIC HEARING
WHEREAS, a resolution of the city council adopted the 11th day of August, 2003, fixed a
date for a council hearing on the proposed street improvements for the Atlantic Street Water
Main, City Project 03-16,
AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing
was given, and the hearing was duly held on August 25, 2003, and the council has heard all
persons desiring to be heard on the matter and has fully considered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, as follows:
1. That it is necessary, cost-effective and feasible, as detailed in the feasibility
report, that the City of Maplewood make improvements to Atlantic Street, City Project 03-16.
2. Such improvement is hereby ordered as proposed in the council resolution
adopted the 25th day of August 2003.
3. The city engineer is designated engineer for this improvement and is hereby
directed to prepare final plans.and specifications for the making of said improvement.
4. The finance director is hereby authorized to make the financial transfers
necessary to implement the financing plan for the project. A project budget of $59,450 shall be
established. The proposed financing plans is as follows:
Assessments $59,450
City General Tax Levy _$0
Total $59,450
FEASIBILITY REPORT
ATLANTIC STREET WATER MAIN
PROJECT 03-16
MAPLEWOOD ENGINEERING
MAY 2003
FEASIBILITY REPORT
ATLANTIC STREET WATER MAIN
PROJECT 03-16
ATLANTIC STREET NORTH OF FROST AVENUE
hereby certify that this report was prepared by
me or under my direct supervision and that I
am a duly Licensed Professional Engineer
under the laws of the State of Minnesota.
Signature:
Christopher M. Cavett, P.E.
Date:
License No. 24719
City of Maplewood
Department of Public Works
1830 East County Road B
Maplewood, Minnesota 55109
CONTENTS
Certification.................................................................................................................................. i
Tableof Contents ..................................................................................... in ii
Introduction................................................................................................................................. 1
Background................................................................................................................................. 1
ExistingConditions ..................................................................................................................... 1
Proposedimprovements ............................................................................................................. 2
ProjectCost ................................................................................................................................ 2
CostRecovery ............................................................................................................................ 2
ProjectSchedule ......................................................................................................................... 3
Conclusions and Recommendations ...................... move .... pass ... a - a a .... on@ ... see-wass .... *a .... me .... me ... @ a a a ..... 44
EXHIBITS
Exhibit 1:
Project Location
Exhibit 2:
Ohlson Landscape Proposed Improvements
Exhibit 3:
Cost Estimate
Exhibit 4:
Preliminary Assessment Roll
FEASIBILITY REPORT
ATLANTIC STREET WATER MAIN
PROJECT 03-16
ATLANTIC STREET NORTH OF FROST AVENUE
INTRODUCTION
This report examines the feasibility of constructing water main along Atlantic Street.
Ohlson Landscape is planning the construction of a new building at 1949 Atlantic Street
and petitioned the City for the project. The city council ordered the report at its March
241 2003, regular meeting. Improvements are proposed along this street under project
number 03-16. Exhibit 1 shows the project location.
The parcels along this one block stretch of Atlantic Street north of Frost Avenue are
zoned for commercial land use. A number of these parcels are currently vacant. One
parcel's current land use is single family residential. This block of Atlantic Street is not a
through street.
BACKGROUND
The city council approved a conditional use permit for Ohlson Landscaping at 1949
Atlantic Street. One of the conditions of the site plan was that the applicant extend
water main north from Frost Avenue to their property, as well as extend sewer and
water services and storm sewer to the property.
It is anticipated that this area will be part of a redevelopment area and that water main
will be needed in this area regardless of what might happen in the area.
EXISTING CONDITIONS
Currently, there is watermain on the north side of Frost Avenue at Atlantic Street. This
line extends approximately 40 feet along Atlantic Street. Installation of watermain on
remaining portion of Atlantic Street would not require a crossing of Frost Avenue.
This portion of Atlantic Street is currently served by sanitary sewer. However, there is
no sanitary service in place for the parcel at 1949 Atlantic Street.
There are currently two catch basins in place at the low point on Atlantic Street. These
catch basins drain south via storm sewer to Frost Avenue. Although the existing storm
sewer serves this block of Atlantic Street adequately for the present, it would need to be
extended to provide conveyance for storm water from the Ohison Landscape site.
PROPOSED IMPROVEMENTS
As noted earlier, it is anticipated that this block of Atlantic Street will be part of a
redevelopment area. Water main and storm sewer would be extended as shown on
exhibit 2. A sanitary service for the Ohlson Landscape site would also be installed at
this time.
A full street reconstruct is not planned at this time. Rather, pavement removal would be
limited to that which is necessary for the installation of utilities, thus limiting the amount
of street restoration. Any additional street improvements would likely take place at a
later date in conjunction with other redevelopment.
PROJECT COST
The estimated project cost is $59,450. These costs include 10% contingencies and
31.5% overhead (engineering, administrative, legal, and fiscal expenses). Exhibit 3
provides a more detailed construction and project cost estimate.
COST RECOVERY
Since all benefiting properties are zoned commercial land use, the project cost will be
assessed on a front footage basis.
• All properties receiving benefit from the installation of watermain share the cost in
proportion to their front footage.
• Costs associated with the installation of the two water services are assessed only
to the two benefiting property.
• Costs associated with the installation of the sanitary sewer service are assessed
only to the benefiting property.
• Costs associated with the extension of the storm sewer are assessed only to the
benefiting property.
Exhibit 4 details the preliminary assessment roll. The actual amount assessed will be
based on actual construction costs and may vary above or below the amounts listed.
Estimated Project Cost Recover
Assessments: $59,450
City general tax levy: _T$0
Total $59,450
4
PROJECT SCHEDULE
The following schedule may be implemented, should it be determined to proceed with
the project:
Receive feasibility study and order public hearing
Public hearing
Authorize preparation of plans and specs
Approve plans and specs/authorize advertisement for bids
Bid date
Assessment hearing
Accept bids/award contract
Begin construction
Complete construction
Assessments certified to Ramsey County
5
08/11/03
08/25/03
08/25/03
09/08/03
10/03/03
10/13/03
10/13/03
10/20/03
11/15/03
12/31/03
CONCLUSIONS AND RECOMMENDATIONS
From the results of the feasibility study and investigations, it can be concluded that:
1. The project is feasible as it relates to general engineering principles, practices and
construction procedures as it has been presented in this report.
2. The total cost estimate for the project is $59,450.
3. The total share proposed for assessment to the benefited properties is $59,450
4. The total city share of these costs is proposed to be $0.
In consideration of the above conclusions, it is recommended that:
1. If the city council deems the project feasible, a public hearing should be held as
soon as possible.
2. The proposed improvements should be constructed as outlined in this report.
The cost of the improvements will be recovered through assessments to the benefited
properties.
0
AGENDA ITEM 1-1
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Charles Ahl, Public Works Director/City Engineer
Chris Cavett, Assistant City Engineer
SUBJECT: Hazelwood Street Improvements (County Road C to Beam Ave.), City Project 01-16 —
Resolution Approving Award of Bids
DATE: August 18, 2003
Introduction
The proposed bid opening for this project was scheduled for 10:00 a.m., Wednesday, August 20, 2003.
A supplementary report with a tabulation of the bids and a recommendation will be distributed to the city
council at the Thursday, August 21St pre -agenda meeting.
The city council will consider awarding the construction contract for this project on August 25, 2003.
CMC
JW
Location Map
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■
AGENDA ITEM I-1
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Charles Ahl, Director of Public Works/City Engineer
Chris Cavett, Assistant City Engineer
SUBJECT: Hazelwood Street Improvements, City Proj ect 0 1- 16
Resolution Receiving Bids and Awarding Construction Contract
DATE: August 25, 2003
Introduction
Final plans and specifications for Hazelwood Street Improvements, County Road D to Beam, were
approved by the city council on July 14, 2003, and authorization was given to advertise for bids. Six bids
were received and opened on Wednesday, August 20, 2003.
The city council will consider approving the attached resolution for award of bid
Background
The bids were received and publicly read aloud at 10:00 a.m., Wednesday, August 20, 2003. Present at
the bid opening were: Chris Cavett, Assistant City Engineer; Judy Wegwerth, Senior Public Works
Secretary; and Tom Prew of TKDA & Assoc.
Attached is the recommendation of award letter from Tom Prew, TKDA & Assoc. (the city's project
consultant) .
Recommendation
It is recommended that the city council approve the attached resolution accepting the bids and
awarding a construction contract to Park Construction Company in the amount of $672,408.95.
CMC
.lam'
Attachment Letter of Recommendation (TKDA)
Bid Tabulation
Resolution
r,
TKDA
ENGINEERS ARCHITECTS . PLANNERS :kw lu 1500 Piper Jaffray Plaza
N t.
444 Cedar Street
Saint Paul, MN 55101-2140
Cr
(551) 292-4400
August 20, 2003 (651) 292-0083 Fax
www.tkda.com
Mr. Chuck Ahl, P.E.
Director of Public Works/City Engineer
City of Maplewood
1830 East County Road B
Maplewood, Minnesota 55109
Re: Hazelwood Street Reconstruction
From County Road C to Beam Avenue
City of Maplewood, Minnesota
TK.DA Commission No. 12407-01
Dear Mr. Ahl:
Bids for the referenced project were received on August 20, 2003, with the following results. A complete
Tabulation of Bids is enclosed for your information.
Contractor Base Bid
Park Construction Co. $ 672,408.95
Forest Lake Contracting $ 6731521.00
F.M. Frattalone Excavating and Grading $ 73 5,000.00
Thomas and Sons Construction $ 843,352.85
Palda & Sons, Inc. $ 884,897.60
Jay Bros., Inc. $ 15095,206.45
Engineer's Estimate $ 7885211.50
Recommendation
We recommend that you award the Contract to the lowest bidder, Park Construction Co., for their base
bid of $672,408.95.
Please do not hesitate to call me with any questions or comments you may have.
Sincerely,
Thomas D. Prew, P.E.
Project Manager
TDP : art
Enclosure
An Employee Owned Company Promoting Affirmative Action and Equal Opportunity
IAbLILAIIUN Ut- t31US
HAZELWOOD STREET RECONSTRUCTION
,i
COUNTY ROAD C TO BEAM AVENUE
KD
CITY OF MAPLEWOOD, MINNESOTA
-A
COMMISSION NO. 12407-02
ENGINEERS -ARCHITECTS - PLANNERS
BIDS OPENED: AUGUST 20, 2003, AT 10:00 AM
*DENOTES ERROR IN BIDDERS CALCULATION
ITEM MN/DOT
ENGINEER'S ESTIMATE
PARK CONSTRUCTION CO..
FOREST LAKE CONTRACTING
NO.
NO. DESCRIPTION
QUANTITY
UNIT
UNIT
PRICE.
TOTAL
AMOUNT
UNIT'
PRICE
TOTAL
AMOUNT
UNIT
PRICE
TOTAL
AMOUNT
HAZELWOOD STREET RECONSTRUCTION
1
2
2021.501 MOBILIZATION
2101.502 CLEARING
1
LS
$
50,000.00
$
50,000.00
$
27,562.00
$
27,562.00
$
22,000.00
$
22,000.00
3
2101.507 GRUBBING
75
TR
$
150.00
$
11,250.00
$
190.00
$
14,250.00
$
145.00
$
10,875.00-
4
2104.501 REMOVE CONCRETE CURB
60
1,060
TR
LF
$
$
150.00
3.00
$
$
9,000.00
3,180.00
Is
$
190.00
0.94
$
$
11,400.00
$
60.00
$
3,600.00
5
2104.501 REMOVE SEWER PIPE STORM
62
LF
$
12.00
$
744.00
$
1.0.40
$
996.40
644.80
$
$
1.75
9.00
$
$
11855.00
558.00
6
2104.501 REMOVE SEWER PIPE (SANITARY)
50
LF
$
5.00
$
250.00
$
17.40
$
870.00
$
3.00
$
150.00
7
2104.505 REMOVE CONCRETE WALK
276
SY
.$
2.00
$
552.00
$
1.55
$
427.80
$
4.00
$
1,104.00
8
2104.505 REMOVE CONCRETE DRIVEWAY
465
SY
$
4.00
$
11860.00
$
2.30
$
1,069.50
$
4.00
$
1,860.00
9
2104.505 REMOVE BIT SURFACE - STREET
8,690
SY
$
2.00
$
17,380.00
$
1.50
$
13,035.00
$
1.25' $
10 862.50
10
2104.505 REMOVE BIT SURFACE - DRIVEWAY OR TRAIL
11565
SY
$
4.00
$
61260.00
Is
1.15
$
1,799.75
$
2.00
$
3,130.00
11
12
2104.507 REMOVE MISC. DEBRIS
2104.509 REMOVE CATCH BASIN
60
CY
$
30.00
$
1,800.00
$
25.60
$
11536.00
$
45.00
$
27 00.00
13
2104.513 SAW CUT BITUMINOUS PAVEMENT - FULL DEPTH
1
750
EA
LF
$
$
400.00
2.00
$
$
400.00
1,500.00
$
373.00
$
373.00
$
300.00
$
300.00
14
2104.511 SAW CUT CONCRETE PAVEMENT
120
LF
$
5.00
$
600.00
$
$
1..10
2.45
$
$
825.00
$
2.50
$
11875.00
15
2104.523 SALVAGE MAILBOX SUPPORT
19
EA
$
50.00
$
950.00.
$
25.00
$
294.00
475.00
$
$
4.00
60.00
$
480.00
16
2105.501 COMMON EXCAVATION P
7,405
CY
$
8.00
$
59,240.00
$
6.80
$
50,354.00
$
7.50
$
$
1,140.00
55,537.50
17
2105.501 COMMON EXCAVATION FOR POND
1,200
CY
$
4.00
$
4,800.00
$
5.25
$
6,300.00
$
6.50
$
71800-00
18
19
2105.507 SUBGRADE EXCAVATION
2105.522 SELECT GRANULAR BORROW LV
1,546
CY
$
10.00
$
151460.00
$
5.05
$
7,807.30
$
6.50
$
10,049.00
20
2105.525 TOPSOIL BORROW (LV)
2,000
850.00
CY Is
CY
$
7.00
9.00
$
$
14,000.00
7,650.00
$
5.40
$
10,800.00
$
6.00
$
12,000.00
21
. 2123.501 COMMON LABORERS
40
HR
$
50.00
$
2,000.00
$
$
6.05
65.90
$
$
5,142.50
21636.00
$
$
12.00
50.00
$
10,200.00
22
2130.501 WATER FOR DUST CONTROL
30
MGAL $
8.00
$
240.00
$
24.40
$
732.00
$
25.00
$
$
2,000.00
750.00
23
24
2211.501 AGGREGATE BASE CLASS 6
10,175
TN
$
9.00
$
91,575.00
$
7.20
$
731260.00
$
8.25
$
831943.75
2331.603 SAWED/SEALED JOINT
2,000
LF
$
2.00
$
4,000.00
$
1.65
$
3,300.00
$
1.65
$
3,300.00
25
2340.508 TYPE 41A WEARING COURSE
900
TN
$
35.00
$
31,500.00
$
35:50
$
31,950.00
$
36.00
$
32,400.00
26
2340.514 TYPE 32B BASE COURSE
11200
TN
$
32.00
$
38,400.00
$
31.00
$
37,200.00
$
31.00
$
37,200.00
27
2340.521 IRREGULAR WIDTH PAVING TYPE 41A WEARING COURSE 2"
THICK FOR DRIVEWAY OR TRAIL
2,300
SY
$
8.00
18 400.00
$
5..25
$
12,075.00
$
6.00
$
13,800.00
28
2340.521 IRREGULAR WIDTH PAVING TYPE 41A WEARING COURSE 2"
THICK FOR DRIVEWAY (PRIVATE)
100
SY
$
10.00
$
1,000.00
$
5.25
$
525.00
$
12.00
$
1,200.00
29
2357.502 BITUMINOUS MATERIAL FOR TACK COAT
500
GAL
$
2.00
$
1,000.00
$
1.60
$
800.00
$
1.60
$
800.00
30
2502.501 4" PERFORATED PE PIPE DRAIN
5,200
LF
$
8.00
$
411600.00
$
3.05
$
15,860.00
$
4.75
$
241700.00
31
2503.602 CONNECT TO EXISTING SANITARY SEWER SERVICE 4" OR 6"
4
EA
$
150.00
$
600.00
$
462;00
$
1,848.00
$
250.00
$
1,000.00
32
2503.603 6'� PVC SCH 40 SANITARY SEWER SERVICE _
400
LF
$
25.00
$
10,000.00
$
23.30
$
,91320.00
$
20.00
$
8,000.00
33
2503.603 8 PVC SDR 35 SANITARY SEWER REPLACEMENT
6
LF
$
30.00
$
180.00
$
306.00
$
1,836.00
$
250.00
$
1,500.00
34
2503.603 12" PVC SDR 35 SANITARY SEWER REPLACEMENT
18
LF
$
50.00
$
900.00
$
133.00
$
2,394.00
$
100.00
$
1,800.00
35
2503.541 12" RC PIPE SEWER CLASS V DESIGN 3006
394
LF
$
22.00
$
8,668.00
$
27.90
$
10,992.60
$
27.00
$
10,638.00
36
2503.541 15" RC PIPE SEWER CLASS V DESIGN 3006
439
LF
$
25.00
$
10,975.00
$
32.40
$
14,223.60
$
27.00
$
11,853.00
37
2503.541 21" RC PIPE SEWER CLASS III DESIGN 3006
1,215
LF
$
30.00
$
36;450.00
$
32.20
$
39,123.00
$
30.00
$
361450.00
38
2503.541 24" RC PIPE SEWER CLASS III DESIGN 3006
490
LF
$
36.00
$
17,640.00
$
34.60
$
16,954.00
$
30.00
$
14,700.00
39
2503.511 12" PIPE SEWER CP (INCLUDES APRON)
48
LF
$
15.00
$
720.00
$
24.70
$
11185.60
$
34.00
$
11632.00
40 1
2503.511 24 PIPE SEWER CP INCLUDES APRON
179.00
LF
$
25.00 1
$
4,475.00 1
1$
29.80 1
$
5,334.20
$
34,00
$
6,086.00
Page 1
IADULIAIJUN Ur t3iub
HAZELWOOD STREET RECONSTRUCTION
COUNTY ROAD C TO BEAM AVENUE
TKDA
CITY OF MAPLEWOOD, MINNESOTA
COMMISSION NO. 12407-02
ENGINEERS - ARCHITECTS . PLANNERS
BIDS OPENED: AUGUST 20, 2003, AT 10:00 AM
*DENOTES ERROR IN BIDDERS CALCULATION
ITEM MN/DOT
ENGINEER'S
ESTIMATE
PARK CONSTRUCTION CO.
FOREST LAKE CONTRACTING
NO.
NO. DESCRIPTION
QUANTITY
UNIT
UNIT
PRICE
TOTAL
AMOUNT
UNIT
PRIG
TOTAL
AMOUNT
UNIT
PRICE
TOTAL
AMOUNT
41
2504.603 EXCAVATION FOR WATERMAIN INSTALLATION
150
LF
$
20.00
$
3,000.00
$
15.90
$
2,385.00
$
22.00
$
3,300.00
42
2504.602 ADJUST CURB STOP
29
EA
$
125.00
$
3,625.00
$
122.00
$
3,538.00
$
100.00
$
2,900:00
43
2504.602 ADJUST EXISTING G.V. BOX
10
EA
$
150.00
$
1,500.00
$
244.00
$
2,440.00
$
200.00
$
2,000.00
44
2504.602 12" X 6" PVC WYE SADDLE
2506.502 CONSTRUCT CATCH BASIN DESIGN 306 OR 307
4
12
EA
EA
$
$
125.00
1,350.00
$
$
500.00
16,200.00
$
$
416.00
1,350.00
$
$
1,664.00
16,200.00
$
$
75.00
1,100.00
$
$
300.00
131200.00
45
46
2506.502 CONSTRUCT CATCH BASIN -MH 48 DESIGN 302
7
EA
$
1,500.00
$
101500.00
$
1,780.00
$
12,460.00
$
1,400.00
$
9,800.00
47
2506.502 CONSTRUCT CATCH BASIN -MH 54" DESIGN 302
1
EA
$
1,650.00
$
11650.00
$
21060.00
$
21060.00
$
11800.00
$
1,800.00
48
2506.502 CONSTRUCT CATCH BASIN -MH 60" DESIGN 302
3
EA
$
11750.00
$
5,250.00
$
2,860.00
$
8,580.00
$
2,800.00
$
8,400.00
49
2506.502 CONSTRUCT CATCH BASIN -MH 66" DESIGN 302
1
EA
$
11900.00
$
11900.00
Is
21710.00
$
21710.00
$
21200.00
$
20200.00
50
2506.502 CONSTRUCT STORM SEWER MH 48" DESIGN 303
2
EA
$
1,500.00
$
3,000.00
$
1,790.00
$
3,580.00
$
1,400.00
$
21800.00
51
2506.502 CONSTRUCT STORM SEWER MH 60" DESIGN 303
1
EA
$
1,750.00,
$
11750.00
$
3,510.00
$
3,510.00
$
2,700.00
$
2,700.00
52
2506.503 RECONSTRUCT SANITARY SEWER MANHOLE 48"
2506.522 ADJUST EXISTING FRAME RING AND CASTING - FURNISH NEW
4
LF
$
250.00
$
1,000.00
$
310-.00
$
1,240.00
$
300.00
$
1,200.00
53
CASTING
2511.501 RANDOM RIP RAP CLASS II
2521.501 4" CONCRETE WALK
10
21
EA
CY
$
$
300.00
70.00
$
$
3 000.00
1,470.00
$
$
282_.00
82.40
$
$
2,820.00
1,730.40
$
$
300.00
85.00
$
$
3,000.00
1,785.00
54
55
56
2531.501 CONCRETE CURB AND GUTTER DESIGN B612.
8,905.
130
SF
LF
$
$
3.00
8.00
$
$
26,715.00
1,040.00
$
$
2.55
11.00
$
22,707.75
$
2.70
$
24,043.50
57
2531.501 CONCRETE CURB AND GUTTER DESIGN B618
6,625
LF
$
8.50
$
56,312.50
$
7.75
$
$
1,430.00
51,343.75
$
$
13.00
7.75
$
$
1,690.00
51,343.75
_ 58
2531.507 6" CONCRETE DRIVEWAY PAVEMENT
2531.507 6" CONCRETE DRIVEWAY PAVEMENT (PRIVATE)
630
100
SY
SY
$
$
40.00
50.00
$
$
25,200.00
5,000.00
$
$
35.40
43.50
$
$
22,302.00
4,350.00
$
$
36.00
50.00
$
$
22,680.00
5,000.00
59
60
2531.507'8" CONCRETE DRIVEWAY PAVEMENT
70.00
SY
$
60.00
$
4,200.00
$
42.10
$
2,947.00
$
42.00
$
2,940.00
61
2540.602 INSTALL SALVAGED MAILBOX SUPPORT
19
EA
$
100.00
$
11900.00
$
50.00
$
950.00
$
60.00
$
1,140.00
62
63
2563.601 TRAFFIC CONTROL
2563.61 FLAG PERSON
1
LS
$
15,000.00
$
15,000.00
$
2,100.00
$
2,100.00
$
2,000.00
$
2,000.00
2565.616 MODIFY FULL TRAFFIC ACTUATED TRAFFIC CONTROL SYSTEM
40
1
HR
SYS
$
$
50.00
12,000.00
$
$
2,000.00
12,000.00
$
$
65.90
21,300.00
$
$
2,636.00
21,300.00
$
$
50.00
18,000.00
$
2,000.00
64
RAINWATER GARDEN BED PREPERATION INCLUDES
$
18,000.00
65
2571.615 EXCAVATION, BEDDING MATERIAL, MULCH, ROCK SUMP AND
DRAIN, AND ALL WORK AND MATERIALS SHOWN ON PLATE
4
EA
$
3,000.00
$
12 000.00
$
1,420.00
$
5,680.00
$
1,400.00
$
5,600.00
1151 FOR A 10'X20' GARDEN.
2573.506 1.5" CLEAR ROCK FOR TEMP CONST. ENTRANCE
60
TN
$
25.00
$
1,500.00
$
21.40
$
1,284.00
$
20.00
$
1,200.00
66
67
2573.53 INLET PROTECTION AT CB
2575.505 SODDING TYPE 1
24
EA
$
25.00
$
600.00
$
15.00
$
; 360.00
$
45.00
$
1,080.00
68
69
2575.523 EROSION CONTROL BLANKETS TYPE II
6,500
6,400
SY
SY
$
$
3.00
3.00
$
$
191500.00
19,200.00
$
$
2.60
1.35
$
16,900.00
$
1.90
$
12,350.00
70
2575.555 TURF ESTABLISHMENT WITH TYPE 26B SEED FOR POND AREA
1
LS
$
3,000.00
$
3,000.00
$
2,650.00
$
$
8,640.00
2,65.0.00
$
$
1.60
31200.00
$
$
10,240.00
30200.00
71
2575.505 TURF ESTABLISHMENT WITH TYPE 60B SEED FOR OUTFALL
AND TRAILS THROUGH WOODS
TOTAL BID AMOUNT
1
LS
$
1,500.00
$
$
1 500.00
788,211.50
$
2 400.00
$
$
2,400.00
6721408.95
$
11800.00
$
$
1,800.00
673,521.00
Page 2
RESOLUTION
RECEIVING BIDS AND
AWARDING CONSTRUCTION CONTRACT
WHEREAS, pursuant to resolution passed by the city council on July 14, 2003, plans and
specifications for the Hazelwood Street Improvements, Proj ect 01-16, have been approved, and
WHEREAS, pursuant to resolution passed by the city council on July 14, 2003, bids were received
and publicly opened and read aloud on August 20, 2003, as follows:
1. Park Construction Company - $6725408.95
2. Forest Lake Contracting $6735521.00
3. F.M. Frattalone Excavating & Grading $7355000.00
4. Thomas and Sons, Inc. $843,352.85
5. Palda and Sons, Inc.. $884,897.60
6. Jay Bros., Inc. $1,0955206.45
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. Said bids as opened on August 20, 2003 are hereby received and acknowledged.
2. A construction contract in the amount of $672,408.95 is hereby awarded to the lowest
responsible bidder, Park Construction Company, and the mayor and city manager are hereby authorized to
execute said construction contract.
3. The finance director is hereby authorized to make the financial transfers necessary to
implement the financing plan.
AGENDA ITEM J-1
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Charles Ahl, Director of Public Works/City Engineer
SUBJECT: Environmental Utility Fund for Surface Water Management —
a. Ordinance — 2nd Reading
b. Resolution Establishing Fee and BMP Credit Administration
DATE: August 19, 2003
Introduction
The 2003 budget included an appropriation for services to implement a permit application to meet federal
requirements for storm water management. That permit application was submitted to the Minnesota
Pollution Control Agency (MPCA) on March 10, 2003. The requirements to meet the federal permit for
storm water management included numerous tasks that are not currently funded. The city council
established a goal in March 2003 to identify and explore new funding sources. Authorization was
provided earlier in 2003 to investigate an Environmental/Surface Water Utility charge to property owners
as a permanent dedicated funding source to meet the permit requirements. A special report on the
Environmental Utility Fund for Surface Water Management has been prepared and was previously
presented to the city council. A public hearing was held to consider establishment of the utility on August
11, 2003. A second and final reading is needed before the Utility becomes effective on October 1, 2003.
Background
The Federal Clean Water Act of 1991 required that all discharges of storm water acquire a Nationwide
Pollution Discharge Elimination Source (NPDES) permit. The act required all cities that exceed 100,000 in
population to acquire their permits within seven years, while cities in excess of 10,000 persons (Phase II
cities) were given 12 years. The NPDES process in Minnesota will be administered by the Minnesota
Pollution Control Agency (MPCA). The MPCA established March 10, 2003, as the date that Phase II cities
must submit a Notice of Intent for the permit application and a five-year Storm Water Pollution Prevention
Plan (SWPPP). The League of Minnesota Cities (LMC) started a process in October 2002 with 73
communities (mainly cities) to develop a guide plan that assists cities in their application. The city council
approved a joint powers agreement with LMC in October 2002 that began the permit application process.
In January 2003 the city council authorized preparation of the notice of intent (NOI) with specific storm
water activities documenting that the City of Maplewood will meet the Clean Water Act requirements. A
budget of $60,000 was established in January 2003 for this plan preparation.
The storm water activities will require additional expenses to the city to meet the permit requirements.
The additional tasks will include a more extensive maintenance of the storm water/surface water system,
additional environmental features to treat surface water runoff prior to discharge, a more comprehensive
street sweeping program, a wetland enhancement program and an educational component for public
involvement in surface water management. Each of these tasks will require additional public funding. A
dedicated source of funding that many surrounding communities (Roseville, Oakdale, N. St. Paul, St.
Paul, Woodbury, Shoreview, Vadnais Heights etc.) have implemented is a utility charge to property
owners, called a storm water or environmental/surface water utility charge. This system administers the
charge, similar to the sanitary sewer utility, to each property. A single family home is typically the base
charge and rates vary from $1.58 per month to $5.00 per month (Page 32 of attached Special Report)
throughout the metro area. It is proposed that Maplewood explore a single-family home monthly charge of
$1.75. This will provide the city with annual revenues of approximately $1,000,000 to use toward the
Environmental Utility Funding program activities. Further details are included in the special report
prepared for this program.
City Council Agenda Background
Environmental Utility Fund
August 19, 2003
Page Two
Schedule
The following schedule is recommended for the city council to consider the utility fee concept:
Council Considers Special Report and Calls Hearing July 14, 2003
City News Article Received by Homeowners July 18, 2003
Web Page Article Posted July 22, 2003
Public Information Open House Hosted by City Staff August 7, 2003
Council Holds Public Hearing and Considers 1St Reading August 11, 2003
Council Conducts 2nd Reading and Authorizes Publication of
Ordinance Establishing Utility Fee August 25, 2003
Utility Fee Becomes Effective October 1, 2003
Ordinance Establishing Environmental Utility
The attached document is the proposed ordinance that will establish the utility. The second reading is
proposed for August 25, 2003, although a date in September would be acceptable as well. The ordinance
establishes that the utility rates will be set periodically by resolution. It is proposed to set the rate at $1.75
per Single Family Residential Unit with the attached resolution that will be also be adopted as a separate
motion. The Utility would be proposed to become effective on October 1, 2003 if adopted by the City
Council.
Public Information Meeting
Eh gineering staff and the consultant from SEH conducted an informational meeting on Thursday, August
7 Four individuals attended the informational meeting. One was opposed and suggested that public
streets should be included in the overall revenue and charged to the city's taxpayers. One was in favor of
the proposed fee and suggested a need for additional funding to protect water quality in Kohlman Lake. A
third person was a candidate for City Council and was looking for education on the proposal. The fourth
individual was a member of the local cable TV media. No other input has been received on the proposed
fee.
Recommendation
It is recommended that the City Council approve the second reading of the ordinance establishing
the Utility Fee and approve the resolution establishing the fee and BMP credits.
RCA
jw
Attachments: Special Report on Environmental Utility (previously submitted)
Resolution (to be supplied at pre -agenda)
Proposed Ordinance
ORDINANCE NO,
AN ORDINANCE ESTABLISHING THE CITY'S STORM WATER
SYSTEM AS A PUBLIC ENVIRONMENTAL UTILITY
Section 1. Findings and purposes.
The purpose of this ordinance is for the efficient, economic and safe operation of the storm water
system for the protection of the health, safety and general welfare of the public within the City.
Section 2. Establishment.
The City's storm water system shall be operated as a public utility (hereinafter called the
"Environmental Utility"), pursuant to Minnesota Statute Section 444.075, from which revenues will be
derived subject to the provisions of this Section and State law. The Environmental Utility will be part of
the Public Works Department and under the administration of the Public Works Director.
Section 3. Definitions.
The following words, terms and phrases, when used in this article, shall have the meanings
ascribed to them in this section, except where the context clearly indicates a different meaning.
Utility Factor means the ratio of runoff volume, in inches, for a particular land use to the runoff
volume, in inches, for an average single-family residential, assuming a 2 -inch rainfall and Natural
Resources Conservation Services ("NRCS") "Type B" soil conditions.
Environmental Utility Fee means the annual charge developed for each parcel of land.
Monthly Environmental Utility Revenue means the estimated monthly expenditures by the city
for planning and inventories, capital expenditures, personnel and equipment and operation of the
environmental utility, in accordance with established city policy.
Section 4. Environmental Utility Factors.
Subd. 1. The Environmental Utility Fee shall be determined by first determining the
percentage of total runoff in the city which is attributed to Single Family Residential Property. The fee per
acre for Single Family Residential is computed by computing the product of the runoff percentage and the
Monthly Environmental Utility Revenue, divided by the estimated total acres of Single Family
Residential land use in the city. The per acre fee for all other individual parcels shall be defined as the
product of the Single Family Residential per acre fee, the appropriate utility factor and the total acreage of
the parcel. Single Family Residential parcels shall be assessed on a per household basis.
Subd. 2. The utility factors for various land uses are as follows:
Classification
Land Use
Utility Factor
1
Residential
1.00
2
Multi -Family
2.72
3
Apartments/Condominiums, Townhouses
2.72
4
Commercial
4.23
5
Industrial
3.30
6
Public/Quasi Public
3.30
7
Parks/Open Space/Cemeteries
Exempt
8
Road Right -of -Way
Exempt
9
Lake/Streams/Wetlands
Exempt
10
Vacant
Exempt
Section 5. Credits.
The Council may adopt policies, by resolution, for adjustment of the Environmental Utility Fees
for parcels based upon hydrologic data to be supplied by property owners, which data demonstrates a
hydrologic response substantially different from the standards. Such adjustments of Fees shall not be
retroactive. Credits will be reviewed regularly by a city staff committee with a recommendation to the
Council for final action.
Section 6. Exemptions.
The following land uses are exempt from the Environmental Utility Fee:
(a)
Public Right -of -Way
(b)
Lakes
(c)
Wetlands
(d)
City Property
Section 7. Payment of Fee.
Environmental Utility Fees shall be invoiced every month with water and sanitary sewer bills.
The fee shall be due and payable the same terms as water and sanitary sewer utility bills. Any prepayment
or overpayment of charges shall be retained by the city and applied against subsequent fees.
Section 8. Appeal of Fee.
If a property owner or person responsible for paying the Environmental Utility Fee believes
that a particular assigned fee is incorrect, such a person may request that the fee be recomputed.
Section 9. Penalty for Late Payment.
Each billing for Environmental Utility Fees not paid when due shall incur a penalty charge of ten
(10) percent of the amount past due.
Section 10. Certification of Past Due Fees on Taxes.
If any three (3) consecutive Environmental Utility Fees have not been paid when due, then a
penalty as set forth on Section 9 of this ordinance shall be added to the amount due. Any such past due
fees may then be certified to the County Auditor for collection with real estate taxes on the following year
pursuant to Minnesota Statutes Section 444.075, Subdivision 3. In addition, the city shall also have the
right to bring a civil action or to take other legal remedies to collect unpaid fees.
Section 11. Severability
Should any section, subdivision, clause or other provision of this ordinance be held to be invalid
by any court of competent jurisdiction, such decision shall not affect the validity of the ordinance as a
whole, or any part thereof, other than the part held to be invalid.
Section 12. Effective Date.
This ordinance shall take effect upon the first day of October 2003.
Passed by the City Council on 52003.
ATTEST:
City Clerk
Ayes -
Nayes -
Mayor
AGENDA ITEM J-1
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Charles Ahl, Director of Public Works/City Engineer
SUBJECT: Environmental Utility Fund for Surface Water Management —
a. Ordinance — 2nd Reading
b. Resolution Establishing Fee and BMP Credit Administration
DATE: August 19, 2003
Supplemental Information
Council Request for Additional Information
At the August 11th Council meeting, staff was directed to investigate the following questions (answers are
in bold following the question:
1. What are the rates in the following six cities:
a. St. Paul $4.33 per month
b. Blaine No utility charge; may consider in future
c. Little Canada No utility charge
d. West St. Paul No utility charge
e. White Bear Lake No utility charge
f. St. Louis Park No utility charge; may consider in near future
2. What is the opinion of the St. Paul Regional Water Services of Maplewood implementing this fee?
Bernie Bullert, Manager of the Regional Water Service indicated that they have no
opinion of the City of Maplewood's decisions for implementing fees. The SPRWS is
willing to provide a service for collecting the service fee. Mr. Bullert indicated that
SPRWS has continued discussions with the City of St. Paul over whether SPRWS
could provide this service, but, due to the amount of vacant property within St. Paul
that does not receive a sewer/water bill, the City of St. Paul chooses to collect their
fee through Ramsey County.
Resolution on Credits
Attached is a proposed resolution that confirms the fee effective on October 1, 2003, and continuing
through 2004 at $1.75 per single family home. The resolution also establishes the criteria for
administration of,the system of credits to be used within the system. The most important issue is that the
credit is based on actual reduction of flow and/or improved water quality treatment, and must be a
minimum of a 20% credit application.
RCA
jw
Attachments: Special Report on Environmental Utility (previously submitted)
Resolution
Proposed Ordinance (included with original background)
RESOLUTION
ENVIRONMENTAL UTILITY FUND
POLICY STATEMENTS
WHEREAS, On August 25, 2003, the Maplewood City Council approved the
second reading of an ordinance which creates an Environmental Utility Fund for the
purpose of surface water management consistent with M.S. 444.075 Subd. 1 and 3, and
WHEREAS, All properties within the City of Maplewood shall contribute to the
Environmental Utility in an amount proportional to the runoff contributed by each
particular parcel, and,
WHEREAS, all streets and highway rights of way, lakes, wetlands and parklands
shall be exempt from all Environmental Utility Fund charges, and,
NOW THEREFORE, BE IT RESOLVED BY THE -CITY COUNCIL OF THE
CITY OF MAPLEWOOD, that the following shall be the guiding policies and principles
for the operation of the Environmental Utility Fund:
1. Land Use —Land use for determining utility fees shall be the existing land use at
the date of enactment of the Environmental Utility Ordinance. As land develops
or redevelops, the fees will be recomputed based on the revised land use.
2. Soils — Natural Resources Conservation Services (MRCS) — Type B soils shall be
assumed for determining the runoff index (CIS in the revenue equation. Rainfall
(P) - A 2 -inch rainfall shall be used in the revenue equation. Runoff indices (Cly
— The runoff indices for the property classifications are as follows:
Classification
Land Use
Runoff Index (Cly
1
Residential
72
2
Multi -Family
gs
3
Apartments/Condominiums, Townhouses
85
4
Commercial
92
5
Industrial
gg
6
Public/Quasi Public
88
7
Parks/Open Space/Cemeteries
Exempt
8
Road Right -of -Way
Exempt
9
Lake/Streams/Wetlands
Exempt
10
Vacant
Exempt
3. Revenue Equation —The revenue equation forcomputing the runoff volume (Q)
shall be based on the runoff equation in the Soil Conservation Service (SCS)
National Engineering Handbook Section 4 —Hydrology. The equation is as
follows:
Q = (P-0.25) x (P -0.2S) where S = (1000/CIS —10
P + 0.85 and P = 2 inches
4. Credits
a. The Public Works Director shall administer a system of credits as defined
below. It shall be the responsibility of the property owner to provide
justification for the fee adjustment.
i. Storm Water Retention — If it can be demonstrated that an
individual parcel retains all or a portion of the rainfall that it
receives, the environmental utility fee shall be reduced by a
percentage equal to that percent of the parcel which produces no
external runoff. A fee reduction of 20 percent or greater must be
demonstrated if the credit is to be applied.
ii. Low Income — A portion of the utility fee may be waived for any
property owner with income that is demonstrated to be below the
Ramsey County general assistance level. This credit shall not
exceed 50 percent of the total fee.
iii. Property Under -utilization — If it can be demonstrated that a
parcel's existing land use is developed to a lower density than
assumed in the fee determination, and that no downstream
improvements have been constructed based on potential
development of the parcel, a proportional reduction of the fee shall
be administered.
iv. Water quality factor — If it can be demonstrated that the parcel has
facilities constructed specifically for the purpose of water quality
enhancement, a credit will be considered. The credit should be
based on the removal efficiency of the facility. The property
owner should provide the calculations demonstrating the
phosphorus removal efficiency of the facility. The credit will be
equal to 60 percent. of the phosphorus reduction percentage. A fee
reduction of 20 percent or greater must be demonstrated if the
credit is to be applied.
b. Credits must be applied for by December 15th of the year preceding the
year in which the credit is to be considered.
c. A property owner may appeal to the City Council regarding a
determination of the credit once per calendar year.
d. The Public Works Director shall establish and utilize a credit application
form for consideration of fee reduction. It is the responsibility of the
property owner to apply for the credit.
5. Adjustment of Fees
a. Revision of Environmental Revenue —The estimated expenditures for the
management of the environmental utility shall be revised at a frequency as
determined and reviewed annually by the City Manager and reported to
the City Council.
b. Fees shall be adjusted according to established Maplewood procedures for
the adjustment of utility rates.
c. The fee for 2003 and 2004 is set at $1.75 per residential unit.
6. Change in Developed Condition of Parcel
a. In the case of residential property, the revised utility rate will take effect
immediately following occupancy of the dwelling.
b. In the case of other development, the revised utility rate will be applied as
soon as drainage/water quality features are developed.
Approved this 25th day of August 2003
AGENDA ITEM J-2
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Charles Ahl, Director of Public Works/City Engineer
SUBJECT: Consider Sewer Claims at 1880 Maryknoll Avenue
DATE: August 20, 2003
Introduction
Mr. Ed Kivel at 1880 Maryknoll Avenue addressed the City Council on July 22, 2003 during Visitor
Presentation regarding two sewer backups at his home. Public Works staff and Mr. Kivel are
exploring options for resolving his claims. Approval of an agreement is anticipated and will be
presented at the meeting if available. If no agreement is reached, this item will need to be
continued until September 8th
Background
The sewer in the 1800 block of Maryknoll Avenue was plugged briefly on March 28, 2003,
causing sewage to briefly back up into homes in the area. Maintenance records indicate this is
the first backup in this section of sewer since before 1980. On July 8, 2003, a St. Paul Regional
Water Services crew attempted to flush water lines through the sanitary sewer and added flow
much too fast for the system to handle. Backups again occurred in the 1800 Maryknoll Avenue
area. Mr. Kivel was not in town for the March 28th backup and upon returning to his home in
early April discovered a moisture problem in the basement. He called the engineering staff and
inquired if there were any problems with the line. The engineer working on the roadway project
was unaware of the backup and reported to Mr. Kivel that there was no problem in the city
system. When the second backup occurred, Mr. Kivel discovered from the sewer division about
the March 28th backup. He has submitted claims for both backups.
The city's insurance carrier, the League of Minnesota Cities Insurance Trust, has denied both
claims on the basis that the city did not have liability because the city cannot guarantee sewer
flow. Mr. Kivel has prepared a summary of his claim that exceeds $25,000. The second backup
has been submitted to St. Paul Regional Water Services.
Meetings continue with Mr. Kivel.
RCA
AGENDA ITEM J-2
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Charles Ahl, Director of Public Works/City Engineer
SUBJECT: Consider Sewer Claims at 1880 Maryknoll Avenue
DATE: August 22, 2003
Supplemental Report
Mr. Ed Kivel at 1880 Maryknoll Avenue insists on again addressing the City Council about the
backups at his home. I have been attempting to negotiate a settlement with Mr. Kivel, even
though our insurance carrier has denied all liability. Mr. Kivel is insistent that he explain all the
details to the Council. To date, no settlement agreement has been reached.
While I respect Mr. Kivel's right to address the Council, I believe that, with the extent of the
claims and Mr. Kivel's refusal to waive the liability to the City for what he perceives is a mold
problem in his home, this issue is a pending lawsuit. We have tested Mr. Kivel's home and any
mold is typical of the style and date of his house. Mr. Kivel does not agree with this.
Recommendation
It is recommended that Mr. Kivel be referred to the Public Works Director and City Attorney for
further discussions. This is likely a future lawsuit and I would recommend that the Council and
this Council meeting is not an appropriate location for a discussion on the issues.
RCA
AGENDA ITEM K-1
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Charles Ahl, Director of Public Works/City Engineer
SUBJECT: Lakewood Drive Trail Improvements (Myrtle to Maryland), City Project 03-34: Receive
Resident Petition and Authorize Project Investigation
DATE: August 19, 2003
Introduction
Residents along Lakewood Drive north of Maryland are concerned with pedestrian and biking safety
along Lakewood Drive. Authorization to proceed with project investigation is recommended.
Background
Attached is a petition from 16 residents of the Tilsen Avenue and Myrtle Street area of South
Maplewood requesting consideration of a trail along Lakewood Drive. Additionally, the residents
would like to see on -road striping on the side streets, plus they would like to see a signal installed at
Lakewood and Maryland. Preliminary discussions with County staff indicate that the signal is 2-4
years away, although recent traffic counts have not been instituted.
It is recommended that this issue be referred to staff for investigation. Our 2004 budget includes
some funds for sidewalk/trail construction for the Lakewood segment. We will need to investigate
the feasibility of the project and the priority of the need. The on -road striping will also be
investigated. While it is an inexpensive venture, it typically provides a false sense of security to the
on -road users. Further research is needed on that possibility. Finally, the stoplight at Maryland and
Lakewood has never been officially requested from the County. We should request that the County
conduct a warrant study to determine if the intersection will operate safest with a signal or with a
continuation of the four-way stop condition. Pedestrian crossing safety will be part of this warrant
study.
Budget Impact
The estimated cost of the preliminary report study is $5,000. The engineering staff will conduct a
majority of the work, although some traffic consultant expenses may be incurred for investigation of
traffic issues. The study cost will be paid as part of the project funding through MSAS funding and
the public works budget.
Recommendation
Staff recommends that the city council approve a motion authorizing preparation of a study
report for the Lakewood Drive Trail Improvements (Maryland to Myrtle), Project 03-34, and
authorize the finance director to transfer $5,000 to the project fund.
Attachment: Petition
Site Map
To: Maplewood City Council
July 1, 2003
The residences of zone R1 of the property line/zone map are asking you the members on Maplewood's city
council to provide the children of the neighborhood a safe way to access the bike and walking paths in this
neighborhood.
As of now we have two choices one to try to make it across the four lanes of traffic to the walking path or walk
through brush. If I understood Melinda correctly, you have obtained the land on the east side of Lakewood
runnmg north and south giving you the perfect spot to make a safe pedestrian path.
The second area we are asking for your help is to paint lines along Myrtle and Tilsen as indicated on the
attached reap, allowing the kids to have a designated area to ride their bikes and walk to each other's homes.
Even though we ' are a small neighborhood so are the kids and with vehicle it's hard to always see where they
are. We understand that budget is a big issue, and this would be an inexpensive way to provide the kids a safe
way to get around the neighborhood.
The third request we are asking for is a stoplight at intersection of Maryland and Lakewood. The four way stop
signs are not handling the traffic from 3M, and the new development. This would make it safer for the
pedestrians crossing at this intersection as well as minnizing the congested traffic.
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AGENDA ITEM K-2
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Charles Ahl, Public Works Director/City Engineer
Chris Cavett, Assistant City Engineer
SUBJECT: Hazelwood Street Improvements, City Project 01-16 — Resolution Ordering Assessment
Hearing
DATE: August 18, 2003
Introduction
At the 8/25/03 (tonight's) city council meeting, the city council approved the award of bid. The
assessment roll has been prepared and the next step in the improvement process is to order the
assessment hearing.
The city council shall consider ordering the assessment hearing for this project.
Background
The amounts proposed to be assessed are not directly dependent on the actual amount of the bid,
rather on a predetermined assessment rate established in the city's pavement management policy. The
method of assessment is the same as was outlined in the feasibility study
For most projects, the assessment roll and assessment hearing would be ordered at the same time bids
are authorized. However, based on the proposal approved by the city council on May 12, 2003, to defer
the residential assessments for five years without interest, staff recommended that the assessment
hearing be held after the bid opening.
It is now recommended that the assessment hearing be held yet this fall in order for the city to collect the
commercial assessments. Staff is investigating the proper procedures required to levy the assessments
with the first payment for the residential properties due in January 2009.
Recommendation
It is recommended that the city council approve the attached resolutions for the Hazelwood Street
Improvements, Project 01-16 — Ordering the Preparation of the Assessment Roll and Ordering the
Assessment Hearing for 7:00 p.m., Monday, September 22, 2003.
CMC
JW
Attachments: Resolution Ordering Preparation of Assessment Roll
Resolution Ordering Assessment Roll Hearing
Location Map
RESOLUTION
ORDERING PREPARATION OF ASSESSMENT ROLL
WHEREAS, the city clerk and city engineer have received bids for the Hazelwood Street
Improvements, City Project 01-16.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be
specially assessed for such improvement against every assessable lot, piece or parcel of land abutting
on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of
such proposed assessment in the city office for inspection.
FURTHER, the clerk shall, upon completion of such proposed assessment notify the council
thereof.
RESOLUTION
ORDERING ASSESSMENT ROLL HEARING
WHEREAS, the clerk and the engineer have, at the direction of the council, prepared an
assessment roll for the Hazelwood Street Improvements, City Project 01-16, and the said assessment
roll is on file in the office of the city engineer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. A hearing shall be held on the 22nd day of September 2003, at the city hall at 7:00 p.m.
to pass upon such proposed assessment and at such time and place all persons owning property
affected by such improvement will be given an opportunity to be heard with reference to such
assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to
mail notices to the owners of all property affected by said assessment.
3. The notice of hearing shall state the date, time and place of hearing, the general nature
of the improvement the area to be assessed, that the proposed assessment roll is on file with the clerk
and that written or oral objections will be considered.
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AGENDA ITEM K-3
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Charles Ahl, Director of Public Works/City Engineer
SUBJECT: County Road D Extension (Hazelwood to TH 61) — City Project 02-07
Resolution Authorizing Preparation of Roadway Surcharge and Wetland Mitigation Plans
and Specifications Prior to Public Hearing
DATE: August 19, 2003
Introduction
The realignment of County Road D between Hazelwood and TH 61 is being considered for
improvement as part of a public hearing to be held on September 8, 2003. On May 12, 2003, the city
council selected a final alignment for the new roadway and authorized preparation of a preliminary
report on the improvement. Additionally, the city council adopted a study and recommendations on the
storm water/wetland planning issues for the entire project area. Engineering staff recommends that
beginning preparation of plans is necessary on the first phase of construction in order to meet
improvement requirements. Adoption of a resolution authorizing this work is recommended.
Background
On December 9, 2002, the city council approved a resolution to proceed with a project to realign
County Road D from Hazelwood Street to TH 61 at the Venburg Tire intersection and then realign
County Road D west of TH 61 through the vacant property to the existing alignment on the east side of
the Highridge Court development. That resolution was the culmination of many hours of discussion
and debate with staff, agencies, other communities and property owners. The public hearing to
consider Segment #1 and #4 of the project is planned for September 8, 2003.
The longest construction process will be surcharging of the poor soils on the Countryview Golf Course
property. The soils engineer has recommend placing of the surcharge material late in 2003, and
allowing a 6-8 month settlement time prior to roadway construction. This will allow the roadway portion
of the project to begin construction in late June or early July 2004. Additionally, the wetland creation
portion of the project is necessary to begin any work. The engineering group assembled for the overall
process is recommending that beginning preparation of plans and specifications for this work is
necessary to meet the project timelines. No construction contracts will be considered until after the
public hearing process is complete.
Budget Impact
The estimated cost of this early authorization is estimated at $25,000. This expense is a project
related expenditure that will be covered by assessments and state aid funds.
Recommendation
It is recommended that the City Council adopt the attached resolution authorizing preparation of
plans and specifications for the Roadway Surcharge and Wetland Mitigation Plans prior to the
Public Hearing for the County Road D Realignment Project, City Project 02-07 and directing the
finance director to transfer $25,000 to the project fund.
RCA
jW
Attachment: Resolution
RESOLUTION
AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS
AUTHORIZING PROJECT FUNDS
WHEREAS, on December 9, 2002, the City Council selected an alignment for County Road D
between Hazelwood Street and Trunk Highway 61 (TH 61) and between TH 61 and Highridge Court,
City Projects 02-07 and 02-08, respectively, and
WHEREAS, pursuant to resolution of the council adopted May 12, 2003, a report has been
prepared under the direction of the city engineer with reference to the improvement of County Road D
between Hazelwood Street and Trunk Highway 61, City Project 02-07, and County Road D between
Trunk Highway 61 and Highridge Court, City Project 02-08 and this report was received by the council
on July 22, 2003, and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost-effective, and feasible, and
WHEREAS, the City Engineer has reported that only Segment #1, County Road D between
Hazelwood Street and Trunk Highway 61, City Project 02-07, and Segment #4, County Road D
between Hazelwood Street and Southlawn Avenue is prepared for the necessary public hearing
portion, and
WHEREAS, a public hearing for said Segment #1 and said Segment #4 has been called for
8:30 pm on September 8, 2003, and
WHEREAS, the City Engineer has reported on the need to expedite the surcharge operations
and wetland mitigation operations in order to meet project schedules.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. The city engineer is hereby authorized to begin the preparation of plans and specifications for
the roadway surcharge and wetland mitigation portion of Segment #1, County Road D between
Hazelwood Street and Trunk Highway 61, City Project 02-07, in accordance with the preliminary
report.
2. The finance director is hereby directed to appropriate $25,000 toward the project fund for the
purpose of plans preparation.
Approved this 25th day of August 2003.
MEMORANDAUM
To:
Richard Fursman, City Manager
From:
Steve Lukin, Fire Chief
CC:
City Clerk
Date:
8/20/2003
Re:
Antique Fire Truck for Sale
BACKGROUND
Agenda -K-4
Retired Gladstone Firefighter Dick Juker and his wife, former Councilperson Fran Juker, approached
the Maplewood Fire Department asking us if we were interested in purchasing their antique1923 fire
truck. This truck was the first fire truck ever purchased by the Gladstone Fire Department and it was
purchased used from Excelsior Fire Department. This truck was in use by the Gladstone Fire
Department for many years and was eventually sold to another fire department. Many years later, Dick
and Fran purchased the truck and spent countless hours of time rebuilding it to its original look during
the time Gladstone Fire Department owned it. Dick and Fran would like to see this vehicle stay within
the city of Maplewood. They have, however, had an offer from Excelsior Fire Department to purchase
it.
The Maplewood Fire Department has looked into purchasing the antique fire truck and would love to
have it, but at this time, we feel it would not be in our best interest for the following reasons:
1. We do not have the necessary funds to purchase the truck.
2. We do not have storage space available.
3. Additional costs will be needed to purchase a flatbed to haul the truck to different events.
4. The unavailability of people to operate the truck at different events, as well as upkeep and
maintenance costs.
I spoke with former Mayor Rossbach in regards to having the Maplewood Historical Society purchase
this vehicle and have it on display at the Bruentrup Farm. After speaking with him, he was in complete
agreement that this truck would be an outstanding addition to the Historical Society.
The Maplewood Fire Department would be more than willing to assist the Historical Society in showing
off the fire truck at events within our City. Therefore, I would encourage the City Council to assist the
Historical Society in purchasing this vehicle anyway possible. At this time, I do believe that there is
some money left in the charitable gambling fund that could be put to good use in our attempt to
purchase the antique fire truck for the Historical Society.
If you have any further questions or need any more information, please don't hesitate to give me a call
at 651-775-7316. 1 hope to have the truck available for you to see at the August 25 Council Meeting.