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Home My WebLink About2003 06-23 City Council PacketCouncil /Manager's Workshop 6.• 00 p. m. AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 23, 2003 Council Chambers, Municipal Building Meeting No. 03 -13 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF MINUTES 1. Minutes from the June 9, 2003 City Council/Manager Workshop 2. Minutes from the June 9, 2003 City Council Meeting E. APPROVAL OF AGENDA F. APPOINTMENTS /PRESENTATIONS 1. Human Relations Commission Appointments 2. 2002 Annual Financial Report and Audit 3. Emergency Management Director Candidate G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Human Relations Commission 2002 -2003 Annual Report 3. Conditional Use Permit Review -Lexus Automobile Dealership (3000 Maplewood Drive) 4. Temporary Fireworks Permit Fee 5. Parkway Lift Station Removal, City Project 02 -14 — Resolution Approving Final Assessment Roll Adjustment 6. Housing Replacement Fund Transfer to the Park Development Fund 7. Transfer to Close Fund for Carver Avenue Trunk Sanitary Sewer, Project 03 -17 H. PUBLIC HEARINGS 1. 7:00 p.m. Sibley Cove Tax - Increment Financing Request 2. 7:00 p.m. Kennard/Frost Area Steeds, City Project 02 -10- Supplemental Assessment Hearing, Resolution Adopting Supplemental Assessment Roll 3. 7:15 p.m. St. Paul Regional Water Services McCarron's Water Treatment Plant Expansion (1900 Rice Street) Stream Setback Variance Conditional Use Permit Revision Design Approval I. AWARD OF BIDS 1. White Bear Avenue Intersection Improvements at Woodlyn and Lydia, City Project 01 -08 : Concur with Ramsey County Award of Contract J. UNFINISHED BUSINESS K. NEW BUSINESS 1. State Legislation -2:00 a.m. Bar Closing 2. Outdoor Event -Brad Karl the Chalet Lounge -Make a Wish Foundation 3. Resolution of Support- Metropolitan Council Livable Communities Grant Application 4. Larpenteur /Adolphus Redevelopment Site (Larpenteur Avenue and Adolphus Street)- Authorize Requests for Proposals 5. Kennard Street Improvements (Beam to Cty Rd D), City Project 03 -04 — Resolution Receiving Preliminary Report; Calling Public Hearing; Authorizing Preparation of Plans and Specifications; and Authorizing Right of Way Negotiation L. VISITOR PRESENTATIONS M. COUNCIL PRESENTATIONS 1. Annual Community Development Tour, June 30th -5:30 p.m. to 8:30 p.m. N. ADMINISTRATIVE PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 770 -4523 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City ofMaplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. AGENDA rrEM DRAFT-MINUTES - CITY COUNCIL /MANAGER WORKSHOP Action by Council Monday, June 09, 2003 Council Chambers, City Hall Date 6:00 p.m. Endorsed Modified - - -- Rejected A. CALL TO ORDER B. ROLL CALL C. Robert Cardinal, Mayor Kenneth V. Collins, Councilmember Kathleen Juenemann, Councilmember Marvin C. Koppen, Councilmember Julie A. Wasiluk, Councilmember APPROVAL OF AGENDA Present Present Present Present Present Councilmember Juenemann moved to approve the agenda as submitted. Seconded by Councilmember Wasiluk Ayes -All NEW BUSINESS 1. 2. Report from Cable Commission -Kim Facile Kim Facile, from the Cable Commission, presented the Cable Commission Report. Timothy Finnerty, Executive Director Ramsey /Washington Cable Commission, was present_ to answer council questions. Affordable Housing Presentation Assistant City Manager Coleman provided a short history on the continued focus on affordable housing, the restrictions cities are faced with, and what is actually considered "affordable housing ". Ms. Coleman spoke to the Legacy Village, Gladstone and Hillcrest Projects and how they factor into the affordable housing plan. A document from the Urban Land Institute was distributed that all were encouraged to read which focused on how multiple family housing is needed today more than ever. In summary, Assistant City Manager Coleman felt the City of Maplewood is ahead of the curve in addressing life -cycle housing, and the type of housing where the city is falling short, the Legacy Village Project will fill that need. Pastor Gary Olson, Lakeview Lutheran Church, asked for clarification on the for -sale units pricing and the number of units available. Ms. Coleman noted there would be 198 units available (all townhomes at this point) and the price range will be $150,000.00- 170,000.00. CounciWanager Workshop 06 -09 -03 E. FUTURE TOPICS 1. Sidewalk Study - Overall City Plan -Fall 2003 2. Meeting with School District 623 - August /September F. ADJOURNMENT Councilmember Collins moved to adjourn at 7:09 p.m. Seconded by Councilmember Juenemann Ayes -All Council/Manager Workshop 06 -09 -03 AGENDA ITEM DRAFT--MINUTES Action by Council U S MAPLEWOOD CITY COUNCIL Date 7:17 P.M. June 9, 2003 Endorsed ndor� e Council Chambers Municipal B it d Building Modified Meeting No. 03 -12 Rejected _...1 A. CALL TO ORDER: A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and was called to order at 7:17 P.M. by Mayor Cardinal. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Robert Cardinal, Mayor Present Kenneth V. Collins, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present D. APPROVAL OF MINUTES 1. Minutes from the May 27, 2003 City Council/Manager Workshop Councilmember Wasiluk moved to approve the Council/Manager Workshop Minutes of May 271) 2003 as amended. Seconded by Councilmember Koppen Ayes -All 2. Minutes from the May 27, 2003 City Council Meeting Councilmember Wasiluk moved to approve the City Council Meeting Minutes of May 27, 2003 as presented. Seconded by Councilmember E. APPROVAL OF AGENDA M1. Council Operations M2. L.U.S.T. Sites M3. School District 623 M4. Emma's Place M5. Lakes and Wetlands M6. State Law 2:00 a.m. Bar Closing M7. Lydia and White Bear Avenue Turn Lane M8. River Front Facilities Committee Ayes -All City Council Meeting 06 -09 -03 1 Councilmember Koppen moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes -All F. APPOINTMENTS /PRESENTATIONS None G. CONSENT AGENDA 1. Approval of Claims ACCOUNTS T1 ♦ T T ♦ T T T $118,403.09 Checks #60968 thru #61013 dated 5/27/03 $137,141.65 Disbursements via debits to checking account dated 5 115 thru 5/21/03 $7,400.00 Check #61014 dated 5/29/03 $379,532.37 Checks #61015 thru #61067 dated 6/1 thru 6/3/03 $231,689.95 Disbursements via debits to checking account dated 5/23 thru 5/29/03 $874,167.06 Total Accounts Payable $397,727.89 Payroll Checks and Direct Deposits dated 5/23/03 $24,482.07 Payroll Deduction checks #93678 thru #93683 dated 5/23/03 $422,209.96 Total Payroll $1,296,377.02 GRAND TOTAL 2. Conditional Use Permit Review - Maplewood Fire Station Number 2 (1955 Clarence Street) Approved to review the conditional use permit for Maplewood Fire Station Number 2 at 1955 Clarence Street again only if a problem develops. 3. Conditional Use Permit Review - Beaver Lake Town Houses PUD (Lakewood City Council Meeting 06 -09 -03 2 Drive and Maryland Avenue) Approved to review the conditional use permit for the planned unit development for the Beaver lake Townhouses at Maryland Avenue and Lakewood Drive again in one year. 4. Conditional Use Permit Review - Woodland Hills Church (1740 Van Dyke Street) Approved to review the conditional use permit for Woodland Hills Church in the future only if there are changes to the conditional use permit, an expansion to the facility or if problems arise. 5. Approval of Aquatics Agreement with the City of Oakdale for Managing Tanners Beach Approved to enter into the joint powers agreement between the City of Oakdale and the City of Maplewood regarding the operation of Tanners Beach for the 2003 beach season for the fee of $8000. 6. Parks and Recreation Department- Fireworks Permit Approved the permits for fireworks and noise control for the City Parks and Recreation Department. 7. Ramsey County Fair - Carnival and Fireworks Permit Approved the miscellaneous permit (carnival) for the Ramsey County Fair from July 9 th to the 13 8. White Bear Avenue Business Association - Parade Permit Approved the miscellaneous permit to conduct a parade for the White Bear Avenue Business Association and waive the fee. 9. Roundy's- Cigarette License and 3.2 Beer License Approved the 3.2 Malt Liquor and Cigarette Licenses for Roundy's Corporation at Rainbow Foods, 2501 White Bear Avenue. Mayor Cardinal moved to approve consent agenda item 8 as presented. Seconded by Councilmember Juenemann Ayes -Mayor Cardinal, Councilmembers Juenemann, Wasiluk and Collins Abstain - Councilmember Kopp en City Council Meeting 06 -09 -03 3 Councilmember Juenemann moved to approve the consent agenda items 1 -7 and 9 as presented. Seconded by Councilmember Koppen Ayes -All H. PUBLIC HEARINGS 1. 7:21 p.m. Street and Alley Right -of -Way Vacations (east of Hazelwood, south of County Road D) a. City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. C. Commissioner Rossbach presented the Planning Commission Report. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: George Supan, 1350 Hazelwood Street, Maplewood e. Mayor Cardinal closed the public hearing. Councilmember Collins moved to adopt the following resolutions vacating the unused remaining Alice Street right -of -way south of County Road D: RESOLUTION 03 -06 -105 STREET RIGHT -OF -WAY VACATION RESOLUTION WHEREAS, Mr. George Supan, of 3050 Hazelwood Street, applied to Maplewood for the vacation of the following - described right -of -way: The remaining Alice Street right -of -way lying south of the County Road D right -of -way and east of Hazelwood in the Dorle Park Addition. (In the northwest quarter of the northeast quarter of Section 3, Township 29, Range 22, Ramsey County, Minnesota). WHEREAS, the history of this vacation is as follows: 1. On May 19, 2003, the planning commission recommended that the city council approve the vacation. 2. On June 09, 2003, the city council held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city City Council Meeting 06 -09 -03 4 staff and planning commission. WHEREAS, after the city approves this vacation, public interest in the property will go to the following abutting properties: 1. 3062 Hazelwood (PIN 03- 29 -22 -12 -0021) 2. 3056 Hazelwood (PIN 03- 29 -22 -12 -0009) 3. 3050 Hazelwood (PIN 03- 29 -22 -12 -0010) 4. 3016 Hazelwood (PIN 03- 29 -22 -12 -0023) 5. 3004 Hazelwood (PIN 03- 29 -22 -12 -0024) 6. Vacant (PIN 03- 29 -22 -12 -0001) 7. Vacant (PIN 03- 29 -22 -12 -0002) 8. Vacant (PIN 03- 29 -22 -12 -0003) 9. Vacant (PIN 03- 29 -22 -12 -0004) 10. Vacant (PIN 03- 29 -22 -12 -0005) 11. Vacant (PIN 03- 29 -22 -12 -0006) 12. Vacant (PIN 03- 29 -22 -12 -0007) All in the northwest quarter of the northeast quarter of Section 3, Township 29, Range 22, Ramsey County, Minnesota. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above - described right -of -way vacation for the following reasons: 1. It is in the public interest. 2. The city and the adjacent property owners have no plans to build a street in this location. 3. The adjacent properties have street access. RESOLUTION 03 -06 -106 ALLEY VACATION RESOLUTION WHEREAS, Mr. George Supan, of 3050 Hazelwood Street, applied to Maplewood for the vacation of the following - described alleys: All of the alleys in Block 2, Block 3 and Block 6, Dorle Park Addition, lying south of the County Road D right -of -way and east of Hazelwood. (In the northwest quarter of the northeast quarter of Section 3, Township 29, Range 22, Ramsey County, Minnesota). WHEREAS, the history of this vacation is as follows: 1. On May 19, 2003, the planning commission recommended that the city council approve the vacation. 2. On June 09, 2003, the city council held a public hearing. The city staff published a City Council Meeting 06 -09 -03 5 notice in the Maplewood Review and sent a notice to the abutting property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. WHEREAS, after the city approves this vacation, public interest in the property will go to the following abutting properties: 1. 3062 Hazelwood (PIN 03- 29 -22 -12 -0021) 2. 3056 Hazelwood (PIN 03- 29 -22 -12 -0009) 3. 3050 Hazelwood (PIN 03- 29 -22 -12 -0010) 4. 3016 Hazelwood (PIN 03- 29 -22 -12 -0023) 5. 3004 Hazelwood (PIN 03- 29 -22 -12 -0024) 6. Vacant (PIN 03- 29 -22 -12 -0001) 7. Vacant (PIN 03- 29 -22 -12 -0002) All in the northwest quarter of the northeast quarter of Section 3, Township 29, Range 22, Ramsey County, Minnesota. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above - described alley vacation for the following reasons: 1. It is in the public interest. 2. The city and the adjacent property owners have no plans to build an alley in these locations. 3. The adjacent properties have street access. Seconded by Councilmember Juenemann Ayes -All I. AWARD OF BIDS 1. Eldridge Avenue Neighborhood Rainwater Garden Landscaping, Project O1 -29- Resolution to Award Landscape Construction Contract and to Modify Existing Project Budget a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Koppen moved to authorize the finance director to make the necessary transfers to increase the project budget by $40,000 and to approve the following resolution for the Eldridge Avenue Neighborhood Rainwater Garden Landscape Improvements, Project 01 -29, awarding a construction contract in the amount of $32,116.00 to Hoffman & McNamara Company: City Council Meeting 06 -09 -03 RESOLUTION 03 -06 -113 AWARDING A CONSTRUCTION CONTRACT WHEREAS, pursuant to an advertisement for bids for the roundabout landscaping Improvements for English Street Improvements, Project 01 -29, bids were received, opened and tabulated according to law and the following bids were solicited from four companies and received by one company: Contractor Base Bid Deduct Total Bid Hoff &McNamara $38,398.00 ($6,282.00) $32,116 Aloha Landscaping No Bid Submitted Horticultural Services No Bid Submitted Margolis Company No Bid Submitted AND WHEREAS, it appears that Hoffman & McNamara is the lowers responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. The Mayor and City Manager are hereby authorized and directed to enter into a construction contract in the name of the City of Maplewood for Eldridge Avenue Landscape Improvements, City Project 01 -29, according to the plans and specifications therefore approved by the City Council and on file in the office of the City Engineer. 2. The Finance Director is authorized to make the necessary transfers to increase the project budget by $40,000. Seconded by Councilmember Juenemann Ayes -All J. UNFINISHED BUSINESS 1. Appeal of Community Design Review Board Conditions - Maplewood Auto Center (2525 White Bear Avenue) a. City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. Councilmember Koppen moved to authorize the execution of the following agreement between White Bear Auto Center, L.P. PBK Investments, Inc. and the City of Maplewood in lieu of a letter of credit or cash escrow for the required repainting of Building A and repair and restri of the parking lot as required by the community design review board: City Council Meeting 06 -09 -03 AGREEMENT THIS AGREEMENT, made this 9 th day of June 2003, by and between Brian Pellowski of White Bear Auto Center, a limited partnership, its assigns and transferees, hereinafter called the "Owner ", and the City of Maplewood, Ramsey County, Minnesota, a Minnesota municipal corporation, hereinafter called the "City." WITNES SETH: WHEREAS, the Owner is the fee owner of record of the Maplewood Auto Center located at 2525 White Bear Avenue, hereinafter called the "Property", and described as follows, to wit: Lot 1, Block 2, Mapleridge Mall, according to the recorded plat thereof, together with that part of Lot 2, of said Block 1, lying north of the westerly extension of the south line of Lot 4 of said Block 1 WHEREAS, the Property is a multi- tenant mall with two buildings including several auto - related tenants in one building, hereinafter called "Building A ", (see attached diagram) and Super America gas station in another building, hereinafter called "Building B" (see attached diagram); WHEREAS, the Owner applied to the City for a comprehensive sign plan amendment and a design review amendment, hereinafter called the "Project ", for the Property; WHEREAS, the Community Design Review Board reviewed the Project as required by City Code at its meeting on April 22, 2003; WHEREAS, the Community Design Review Board recommended approval of the Project on April 22, 2003 with the following conditions: 1. Repaint Building A of the Property as follows: top fascia of the pylon sign for Building A the existing color (green) and the wall pack lights, bollards and top fascia of Building A the existing color (green). This work must be done prior to issuance of sign permits for the Super America sign changeover, or after submittal of a letter of credit or escrow in the amount of 150 percent of the required work. 2. Repair and restrip e the entire parking lot for the Property to include repair or replacement of all concrete curbing. This work must be done prior to issuance of sign permits for the Super America sign changeover, or after submittal of a letter of credit or escrow in the amount of 150 percent of the required work. WHEREAS, the Owner appealed the above - mentioned Community Design Review Board conditions to the City Council on the following rationale: a) Super America sign permits should not be delayed based on completing the required work on the Project and b) the requirement of the letter of credit or escrow in the amount of 150 percent of the required work should be eliminated as a contingency for the issuance of the Super America sign permits ; WHEREAS, the City Council reviewed the above - mentioned appeal at its City Council Meeting 06 -09 -03 May 27, 2003 meeting; WHEREAS, the City Council agreed to waive the requirement of the letter of credit or escrow prior to issuance of the Super America sign permits if an agreement was signed by both parties identifying a timeline for completion of the required work; NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. The Owner will repaint Building A of the Property as follows: top fascia of the pylon sign for Building A the existing color (green) and the wall pack lights, bollards and top fascia of Building A the existing color (green). The painting shall be completed within 152 days of the date of this Agreement. 2. The Owner will repair and restripe the entire parking lot of the Property to include repair or replacement of all concrete curbing. This work shall be completed within 152 days of the date of this Agreement. 3. In the event the Owner fails to complete the above - mentioned work to the satisfaction of the City, the Owner hereby permits and grants the City permission to enter the Property and complete the above - mentioned work. 4. The Owner agrees to save and hold the City harmless from any claims, damages, actions that result from this Agreement or the required work. 5. The Owner hereby understands and agrees to pay all costs incurred by the City in the event that it has to complete the required work or enforce the right of entry agreement. Said costs shall be paid by the Owner to the City within thirty (30) days of the date of invoice. In the event that the Owner fails to pay said costs, the City may assess the Property and Owner shall sign a confession of judgment for said costs. 6. The City may incur costs to complete the required work or enforce the right of entry agreement and the Owners agree to pay all costs. IN WITNESS WHEREOF, the parties hereto have set their hands and seals all of the day and year first above written. Seconded by Councilmember Juenemann Ayes -All 2. 2004 Charitable Gambling Requests a. City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. Councilmember Juenemann moved to award charitable gamblim requests totaling $68,678 (of the possible $74, 700.00). City Council Meeting 06 -09 -03 9 Seconded by Councilmember Koppen Ayes -All K. NEW BUSINESS 1. 2004 -2008 Capital Improvement Plan (4 votes) a. City Manager Fursman presented the staff report. b. Finance Director Faust presented specifics from the report. C. Commissioner Rossbach presented the Planning Commission Report. Councilmember Collins moved to adopt the following resolution formally adopting the 2004 -2008 Capital Improvement Plan: RESOLUTION 03 -06 -107 WHEREAS, the 2004 -2008 Capital Improvement Plan coordinates the timing and financing of major equipment purchases and construction projects, and WHEREAS, the 2004 -2008 C.I.P. is a planning tool for City staff and elected officials, and WHEREAS, it is important to follow the construction and financing schedule on pages 1 -10 and 1 -11 in the C.I.P. in order to fully utilize the City's engineering staff and minimize the need for consultant engineers, and NOW THEREFORE, BE IT RESOLVED, that the 2004 -2008 C.I.P. is hereby adopted as a planning document, and BE IT FURTHER RESOLVED, the construction and financing schedule on pages 1 -10 and 1 -11 in the C.I.P. will be followed to the greatest extent possible. Seconded by Councilmember Juenemann Ayes -All 2. Carlton Street, from Conway Avenue to Minnehaha Avenue, City Project 3 -22- Resolution Ordering Preparation of a Feasibility Study a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Juenemann moved to adopt the following resolution ordering the preparation of a preliminary report for the Carlton Street Improvements (Conway Avenue to Minnehaha Avenue), Project 03-22, and authorized the finance director to transfer $25,000 to the project fund: City Council Meeting 06 -09 -03 10 RESOLUTION 03 -06 -108 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to Carlton Street, Conway Avenue to Minnehaha Avenue, City Project 03 -22, and to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $25,000 are appropriated to prepare this feasibility report. Seconded by Councilmember Koppen Ayes -All 3. Arkwright Street Extension, north of Kingston Avenue, City Project 03-23 - Receive Petition and Resolution Ordering Preparing of a Feasibility Study a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Collins moved to accept the applicant's petition and approve the following resolution ordering the preparation of a feasibility study for the Arkwright Street Extension, North of Kingston Avenue, City Project 03 -23: RESOLUTION 03 -06 -109 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to extend Arkwright Street north of Kingston Avenue, construct a temporary cul -de -sac and extend utilities to the cul -de -sac, City Project 03-23, and to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred. to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and City Council Meeting 06 -09 -03 11 the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $5,000 are appropriated to prepare this feasibility report. Seconded by Councilmember Koppen Ayes -All 4. Carver Avenue Trunk Sanitary Sewer, City Project 03-17-Receive Feasibility Study a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Koppen moved to table the project until further notice from staff. Seconded by Councilmember Juenemann Ayes -All 5. Approval of Final Master Plan for Afton Heights Park and Presentation of Plans and Specifications a. City Manager Fursman presented the staff report. b. Parks and Recreation Director Anderson presented specifics from the report. Councilmember Collins moved to adopt the park master plan as approved and unanimously recommended by the Parks and Recreation Commission, neighbors, and stake holder and proceed with plans and specifications based on an estimate phase one budget of $700,000. Seconded by Councilmember Juenemann Ayes -All 6. Preliminary Approval for Issuance of Bonds a. City Manager Fursman presented the staff report. b. Finance Director Faust presented specifics from the report. Councilmember Koppen moved to adopt the following resolution that provides preliminM approval for the sale of $3,650,000 General Obligation Improvement Bonds: City Council Meeting 06 -09 -03 12 RESOLUTION 03 -06 -110 RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $3,650,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2003A A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City "), has heretofore determined that it is necessary and expedient to issue its $3,650,000 General Obligation Improvement Bonds, Series 2003A (the "Bonds ") to finance the cost of various improvements within the City; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ( "Springsted "), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as. follows: 1. Authorization The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The Clerk or designee, shall open proposals at the time and place specified in such Terms of Proposal. 3. Terms of Proposal The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement In connection with said competitive negotiated sale, the Clerk and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. EXHIRIT A TERMS OF PROPOSAL $3,650,000 City of Maplewood, Minnesota General Obligation Improvement Bonds, Series 2003A (BOOK ENTRY ONLY Proposals for the Bonds will be received on Thursday, July 10, 2003, until 10:00 A.M., Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the City Council Meeting 06 -09 -03 13 Bonds will be by the City Council at 4:45 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner by which the Proposal is submitted. (a) Sealed Bidding Proposals maybe submitted in a sealed envelope or by fax (651) 223 -3046 to Springsted. Signed Proposals, without final price or coupons, maybe submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223 -3000 or fax (651) 223 -3046 for inclusion in the submitted Proposal. OR (b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via PARITY For u oses of the electronic bidding process, the time as maintained b PARITY p rP g p � y shall constitute the official time with respect to all Bids submitted to PARITY Each bidder shall be solely responsible for making necessary arrangements to access PARITY for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Notice of Sale. Neither the City, its agents nor PARITY shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARITY shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY The City is using the services of PARITY solely as a communication mechanism to conduct the electronic bidding for the Bonds, and PARITY is not an agent of the City. If any provisions of this Notice of Sale conflict with information provided by PARITY this Notice of Sale shall control. Further information about PARITY includin an fee charged, g . g may be obtained from: PARITY ® , 395 Hudson Street, New York City, New York 10014, Customer Support, (212) 404 -8102. DETAILS OF THE BONDS The Bonds will be dated August 1, 2003, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2004. Interest will be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature February 1 in the years and amounts as follows: 2005 $260,000 2013 $225,000 2006 255 2014 23000 2007 255 2015 230 City Council Meeting 06 -09 -03 14 2008 250 2016 235,000 2009 250 2017 235 2010 250 2018 240 2011 250,000 2019 23500 2012 250,000 Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ( "DTC "), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2011, and on any day thereafter, to prepay Bonds due on or after February 1, 2012. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge special assessments against benefited properties. The proceeds will be used to finance various projects within the City. TYPE OF PROPOSALS Proposals shall be for not less than $3,613,500 and accrued interest on the total principal amount of the ON Council Meeting 06 -09 -0-3 115 Bonds. Proposals shall be accompanied by a Good. Faith Deposit ( "Deposit ") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $36,500, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 51100 or 1/8 of 1 %. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. r:�� - DW The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non - substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. ON Council Meeting 06 -09 -03 1 ti SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non - compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking ") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2- 12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2 -12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223 -3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2 -12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 140 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Seconded by Councilmember Juenemann Ayes -All Councilmember Koppen moved to adopt the following resolution providing_preliminarapproval for the sale for $1,490,000 Federal Obligation Sewer Revenue Bonds: City Crycn ncil Meeting 06 -09 -0-3 17 RESOLUTION 03 -06 -111 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $1,490,000 GENERAL OBLIGATION SEWER REVENUE BONDS, SERIES 2003B A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the 11 City 1 % has heretofore determined that it is necessary and expedient to issue its $1,490,000 General Obligation Sewer Revenue Bonds, Series 2003B (the "Bonds ") to finance the cost of various sewer improvements within the City; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ( "Springsted "), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The Clerk or designee, shall open proposals at the time and place specified in such Terms of Proposal. 3. Terms of Proposal The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement In connection with said competitive negotiated sale, the Clerk and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. EXHIBIT A TERMS OF PROPOSAL $1,490,000 City of Maplewood, Minnesota General Obligation Sewer Revenue Bonds, Series 2003B (BOOK ENTRY ONLY Proposals for the Bonds will be received on Thursday, July 10, 2003, until 10:00 A.M., Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City City Council Meeting 06-09 -0-3 1 Q Council at 4:45 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner by which the Proposal is submitted. (a) Sealed Bidding Proposals maybe submitted in a sealed envelope or by fax (651) 223 -3046 to Springsted. Signed Proposals, without final price or coupons, maybe submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223 -3000 or fax (651) 223 -3046 for inclusion in the submitted Proposal. OR (b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via PARITY For purposes of the electronic bidding process, the time as maintained by PARITY shall constitute the official time with respect to all Bids submitted to PARITY Each bidder shall be solely responsible for making necessary arrangements to access PARITY for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Notice of Sale. Neither the City, its agents nor PARITY shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARITY shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY The City is using the services of PARITY solely as a communication mechanism to conduct the electronic bidding for the Bonds, and PARITY is not an agent of the City. If any provisions of this Notice of Sale conflict with information provided by PARITY this Notice of Sale shall control. Further information about PARITY ® , including any fee charged, may be obtained from: PARITY 395 Hudson Street, New York City, New York 10014, Customer Support, (212) 404 -8102. DETAILS OF THE BONDS The Bonds will be dated August 1, 2003, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2004. Interest will be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature February 1 in the years and amounts as follows: 2005 $120,000 2006 12500 2007 125 2008 125,000 2009 80,000 2010 80,000 Citv Council 06 -09 -03 19 2011 85,000 2012 85 2013 85 2014 90,000 2015 95,000 2016 95 2017 100 2018 100 2019 100,000 Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ( "DTC "), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2011, and on any day thereafter, to prepay Bonds due on or after February 1, 2012. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge net revenues from the City's sewer utility and special assessments against benefited properties. The proceeds will be used to finance various sewer improvements within the City. Citv Council 06 -09 -03 20 TYPE OF PROPOSALS Proposals shall be for not less than $1,475,100 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ( "Deposit ") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $14,900, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 51100 or 1/8 of I%. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non - substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute Citv Council 06 -09 -03 21 cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non - compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking ") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2- 12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2 -12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2 -12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 140 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Seconded by Councilmember Juenemann Ayes -All Councilmember Koppen moved to schedule a special Council Meeting at 4:45 p.m. on Thursday, July l O th for a bid award on the bond issue. Citv Council 06 -09 -03 22 Seconded by Councilmember Wasiluk Ayes -All 7. Schedule Meeting on 2002 Annual Financial Report and Audit a. City Manager Fursman presented the staff report. b. Finance Director Faust presented specifics from the report. Councilmember Collins moved to schedule a meeting with the auditors to discuss the 2002 Annual Financial Reports for June 23, 2003 at the regular City Council Meeting_ Seconded by Councilmember Koppen Ayes -All 8. 2003 Budget Changes for State Aid Reduction a. City Manager Fursman presented the staff report. b. Finance Director Faust presented specifics from the report. Councilmember Koppen moved to approve a 2003 Budget Change to eliminate the carpet replacement at City Hall and the appropriate budget changes that are necessary due to the additional state aid reduction of $47,000. Seconded by Councilmember Juenemann Ayes -All 9. Beaver Lake Trunk Sanitary Sewer Replacement, Project 01 -09- Resolution Directing Modification of Existing Construction Contract, Change Order No. 2 a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Koppen moved to adopt the following resolution Directing the Modification of the Existing Construction Contract for the Beaver Lake Trunk Sanitary Sewer Replacement, Project 01 -09: RESOLUTION 03 -06 -112 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 01 -09, Beaver Lake Trunk Sanitary Sewer Replacement and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Proj ect 01 -09, Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 2 in the amount of $45,205.35. The revised contract Citv Council 06 -09 -03 23 amount is $1,117,445.30. The finance director is hereby authorized to make the financial transfers from the Sanitary Sewer Utility Fund to implement the financing plan for the project. The project budget is increased by $50,000 to cover construction, engineering and administrative charges. Seconded by Councilmember Juenemann Ayes -All L. VISITOR PRESENTATIONS 1. Milo Thompson -1794 Onacrest Curve, Maplewood - Thanked the council on behalf of AARP for their charitable gambling approval allowing for Non - profit groups to have use of the Community Center for meetings. M. COUNCIL PRESENTATIONS 1. Council Operations Mayor Cardinal appointed Timothy Butler as the Maplewood Emergency Management Director. Mayor Cardinal cited the following council operations: 1) Oath of Office -By Mayor (Duties and Responsibilities) 2) Citizens elected Mayor and put responsibility in my hands 3) Council, Is not the Mayor and not held accountable like the Mayor 4) Mayor's responsibility cannot be waived by the majority of the council 5) Council majority does not eliminate mayor's responsibility 6) Mayor should not interfere with City Manager's responsibility. Council should not interfere in Mayor's responsibility. 7) Best Interests of the City from my position of Mayor 8) State Law: Each local organization for emergency management must have director appointed forthwith: in a city by the mayor 9) Maplewood Code: The director shall be appointed by the Mayor, ratified by the council. 10) Past Established Practices (always separate) 11) Responsibilities should not be stacked 12) Separate people allows for proper advising - advisors to responsible party, namely, the Mayor 13) Prior position dictating future changes (for example - Council to Mayor, Police Chief, Fire Chief, Emergency Management, City Manager) past influencing present and future decisions 14) Council Legislating not needed -read the law 15) Prior vote correct statement - special meeting November 5, 2001 City Council Meeting Minutes 16) Initially established by leaders (Emergency Management -March 1, 1962) 17) Unqualified people should not hold position - position profile -never mentioned, May 2002- Qualificaitons) 18) Best - Qualified person for the position -merit system job 19) Mayor - Accepting the law 20) Mayor - Obeying the law 2 1) Mayor-Appointment of Tim Butler for ratification by the council Citv Council 06 -09 -03 24 Tim Butler is qualified as to position profile, effective date: May 2002 for — position title: Emergency Management Director. The Mayor submitted the following Job Description for Emergency Management Director as a matter of record: f 4 1 POSITION PROFILE Effective Date: May 2002 Position Title: Emergency Management Director St= Exempt, Stipend Department: Emergency Management/Fire Department Approved: Accountable to: Fire Chief Primary Objectives To develop emergency plans to mobilize and utilize all staff, supplies, equipment and other resources in order to provide for the health, safety and welfare of the community in the event of a major disaster and in defense of the community. To direct the execution of such plans when needed and performs related duties as required. Supervision Received Works under the administrative supervision of the Fire Chief. In an actual emergency under general supervision of the City Manager. Supervision Exercised Provides general supervision to Emergency Management staff. MAJOR AREAS OF ACCOUNTABILITY 1. Supervise and direct the Emergency Management Division. ➢ Formulate policy. ➢ Develop emergency operations plans and programs. ➢ Coordinate city emergency operations during periods of natural or man -made disasters. ➢ Maintain a proficiency level to enable disaster mitigation. ➢ Have knowledge of all projects and status thereof within the office. 2. Maintain awareness of programs and required reporting procedures at local, state, and federal levels. ➢ Prepare and submit required reports in a timely manner. ➢ Be cognizant of requirement changes. 3. Prepare budgets and maintain awareness of budgeting procedures. ➢ Determine financial needs over fiscal year encompassing program plans. ➢ Monitor expenditures to insure proper distribution of funding based on planned programs. Citv Council 06 -09 -03 25 4. Coordinate volunteer groups and activities needed to support efforts of the city during emergencies. 5. Maintain current and viable city and federal operational plans for emergencies. ➢ Review existing plans periodically. ➢ Make necessary changes and updates as the need arises. ➢ Update federal plan as required by the federal government. ➢ Develop training exercises /drills on a citywide basis to exercise current plans. ➢ Coordinates MN Incident Management System. 6. Prepare and distribute public information related to emergency management and procedures during emergencies. ➢ Plan and hold public meetings. ➢ Distribute published information. ➢ Compose information for various media releases in accordance with city policy. ➢ Conduct safety seminars for civic organizations, government, and private sector. ➢ Provide training to city departments related to natural and man -made disasters. 7. Operate and maintain equipment. ➢ Operate communications, office, and other equipment. ➢ Ensure all equipment is ready for operation at any time. ➢ Contract for replacement or repair of defective equipment. 8. Review shelter, supply and warning system status. ➢ Maintain current shelter program, location and condition of supplies. ➢ Ensure operation and condition of warning sirens. ➢ Conduct surveys for severe weather shelters for schools, businesses and local government. 9. Coordinate and interface with city departments on SARA Title III "Community Right -to -Know" hazardous materials laws and procedures. ➢ Keep abreast of changes to SARA Title III laws and inform appropriate entities. ➢ Ensure hazardous materials plans are updated as required. ➢ Ensure appropriate fire departments have on file all Material Safety Data Sheets received. KNOWLEDGE, SKILLS, AND ABILITIES ➢ Thorough knowledge of emergency management and civil defense programs and requirements at all levels of government. ➢ Ability to be available on a 24 -hour, 7 day a week basis, on short notice, in the event of a disaster situation. ➢ Considerable knowledge of hazard mitigation and radiology as it applies to emergency management. ➢ Considerable knowledge of hazardous materials and SARA Title III, "Community Right -To- Know" laws. ➢ Considerable ability to work under pressure and make quick decisions in an emergency. ➢ Considerable ability to communicate both orally and in writing, with public safety staff, city, county and state emergency preparedness officials and the public. ➢ Considerable ability to communicate with tact and diplomacy and work as a team with other city departments, Emergency Management staff members and volunteers. Citv Council 06 -09 -03 26 ➢ Considerable ability to formulate and execute policy, procedures and workable plans and use good judgment. ➢ Considerable ability to operate communications equipment properly and effectively. ➢ Considerable ability to assume responsibility, be self - motivated, act independently and in cooperation with others. ➢ Working knowledge of general office equipment and procedures. ➢ Available to attend meetings, training, etc. during the day, evenings, and occasionally weekends. MINIMUM QUALIFICATIONS This is a Minnesota Merit System job. Bachelor's degree in related field and three years of experience commanding disaster and crisis situations. * Note: Asterisked items are essential to the job. Councilmember Collins moved to deny the appointment. Seconded by Councilmember Koppen N. Ayes - Councilmembers Collins, Juenemann, Wasiluk and Koppen Nays -Mayor Cardinal 2. L.U.S.T. Sites -City Manager Fursman noted the city staff will continue to monitor L.U. S . T. sites and will keep in contact with the Minnesota Environmental Protection Agency. 3. School District 623 -City Manager Fursman will contact the district in the fall and invite them to a Council Manager Workshop. 4. Emma's Place -Mayor Cardinal commended Assistant City Manager Coleman on the minutes for Emma's Place and individuals may contact Ms. Coleman for a copy. 5. Lakes and Wetlands - Councilmember Juenemann gave an explanation of wetlands and how we can protect them. 6. 2:00 a.m. Bar Closing -City Manager Fursman will place this item on the June 23 council agenda. 7. Lydia White Bear Avenue Left Turn Lane -City Engineer Ahl stated this item would be on the June 23 city council agenda. 8. Riverfront Facilities -Mayor Cardinal was in need of a Councilmember to sit on this committee. Councilmember Collins agreed to serve with Councilmember Wasiluk as an alternate. ADMINISTRATIVE PRESENTATIONS None O. ADJOURNMENT Councilmember Collin moved to adjourn the meeting at 9:09 p.m. Seconded by Councilmember Juenemann Ayes - All Citv Council 06 -09 -03 27 A G EN DA ITEM N AGENDA REPORT Action by Council � Date To: City Manager Richard F - ursma Endorsed From: Lieutenant Kevin J. Rabbett Modified Subject: Human Relations Commission Appointments Rejected mo ' Date: June 12, 2003 Intrnrli ir_tinn The Human Relations Commission currently has two vacancies, and it is requested that the City Council approve the appointment of two candidates. to fill these vacancies. The term of the current Human Relations Commission Vice - Chair, Elmo Mattox, is also expiring. Background The Human Relations Commission recently had two resignations, and this has created two vacancies. Roberta Hawkins and Marilyn Gebauer have applied and been interviewed by the members of the Commission. It is the .Commission's recommendation that these two candidates be appointed. Also, the term of Elmo Mattox is expiring and he has expressed an interest in continuing to serve on the commission. Recommendation It is recommended that the City Council appoint Roberta Hawkins and Marilyn Gebauer to the Maplewood Human Relations Commission and reappoint Elmo Mattox to a new three -year term. Action Reg u i =, Submit to the City Council for review and approval. KJR: js CITY OF MAPLEWOOD BOARDS AND COMMISSIONS APPLICANTINFORMATION FORM NAME ADDRESS Ss �/ �. -7 e� e -o , v S r� /�_ j(2 lc, 6000 n� A�f 1 PHONE NO. Work: l_�.; -�s� 4r.;LA 7,z, Home: — 6S - 1- 2C -- Y - 7s ; DATE I.-rIlm ' -W S �� 3 1) How long have ou lived in the City of Maplewood? S P `-S Y Y p � 2) Will other commitments make regular attendance at meetings difficult? Yes No � a Comments: f X e P0 e.�?I ,7 4y i 3) On which Board or Commission; are interested in serving? (please check) Community Design Review Board Park & Recreation* Commission Housing & Redevelopment Authority Planning Commission k Human Relations Commission Police Civil Service Commission 4) Do you have any specific areas of interest within this Board's or Commission's scope of responsibilities? X11 . p 5) List other organizations or clubs in the Community in which you have been or are an active participant: le n ace � � C& r,>0 � �►r (� 7 ,6 ; ► �4 i " e 6) Why would you like to serve on this Board or Commission? �f!'G �•-v Aw 7' '1 r e '(�., 7'",/ r'? 6 zk'7 ?� d f / !-• ,,,� Clad Cr �� l� ?� '3' �S' /Ir►' �� t', , h e e , < a, c7, 100 �/ e -1 4 e e -, `exee Xe- �eo� e. 7 7 I ADDITIONAL COMMENTS: THEE INFORMATION CONTAINED IN THIS APPLICATION SHALL BE CLASSIFIED AS PUBLIC EXCEPT FOR HOME AND WORK TELEPH S. EC S:\CTY AND COMMISSIONS APPLICATION.doc 4/4102 CITY OF MAPLEWOOD BOARDS AND COMMISSIONS APPLIC INFO RMATION FORM /-0 NAME ��...��o.� ADDRESS a��.S /��,� ��- 6 PHONE NO. Work: el,_2 -6 7,-� a6 y�lL Home: 71DATE 1) How long have you lived in the City of Maplewood? Z7 2) Will other commitments make regular attendance at meetings difficult.? Yes ko- 110" No � Comments: �_d 7�[�4C.� - -- _ •_ _ !2� i ,i at /�fld a � O�tr�.. [ � e .c��l/ �. a c 3) On which Board or e st Commission inted in eas serving? (p e check) Community Design Review Board Park & Recreation Commission Housing & Redevelopment Authority Planning Commission Human Relations Commission Police Civil Service Commission 4) Do you have any specific areas of interest within-this Board's or Commission's scope of responsibilities? 5) List other organizations or clubs in the Community in which you have been or are an active participant: 6) Why would you like to serve on this Board or Commission? A ITIONAL COMM TS: coo /At-letr .......... THE INFORMATION CONTAINED IN THIS APPLICATION SHALL BE CLASSIFIED AS PUBLIC EXCEPT FOR NOME AND WORK TELEPHONE N& E D S.\CTY MGR1BOARDS AND COMMISSIONS APPLICATION doc AGENDA NO. Action by Council Date .� Enc1 1-se d AGENDA REPORT o dif , d R ejected TO: City Manager FROM: Finance Director RE: 2002 ANNUAL FINANCIAL REPORT AND AUDIT DATE: June 16, 2003 Chris Omdahl of KPMG will be at the Council meeting to review the annual financial report and audit reports. Copies of the 2002 Annual Financial Report were distributed to the City Council and management staff on June 2. Three additional items will also be reviewed at the meeting: 1. No material weakness letter 2. Legal compliance audit report letter. 3. Auditors' communication letter. Copies of these letters are attached. P \finance \word\agn\AUDITMTG.doc UKPML!Gw 4200 Wells Fargo Center 90 South Seventh Street Minneapolis, MN 55402 March 14, 2003 Honorable Mayor and Members of the City Council City of Maplewood, Minnesota: We have audited the basic financial statements of the City of Maplewood, Minnesota (the City) for the year ended December 31, 2002, and have issued our report thereon dated March 14, 2003. In planning and-performing our audit of the basic auditing procedures for the purpose of expressing our opinion on the basic financial statements. An audit does not include examining the effectiveness of internal control and does not provide assurance on internal control. Our consideration of internal control would not necessarily disclose all matters in internal control that might be material weaknesses under standards established by the American Institute of Certified Public Accountants. A material weakness is a condition in which the design or operation of one or more internal control components does not reduce to a relatively low level the risk that errors or fraud in amounts that would be material in relation to- the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. However, we noted no matters involving internal control and. its operation that we consider to be material weaknesses as defined above. This report is intended solely for the information and use of the Mayor and City Council and is not intended to be and should not be used by anyone other than these specified parties. Very truly yours, K >MG, L LC P KPMG LLP. KPMG LLP, a U.S. limited liability partnership, is a member of KPMG International, a Swiss association. 11(PMG,w 4200 Wells Fargo Center 90 South Seventh Street Minneapolis, MN 55402 Independent Auditors' Report The Honorable Mayor and Members of the City Council City of Maplewood, Minnesota: We have audited, in accordance with auditing standards generally accepted in the United States of America, the financial statements of the City of Maplewood, Minnesota (the City) as of and for the year ended December 31, 2002, and have issued our report thereon dated March 14, 2003. In connection with our audit, nothing came to our attention that caused us to believe that the City failed to comply with the terms and conditions of the applicable categories of the Minnesota Legal Compliance Audit Guide for Local Government, promulgated by the Office of the State Auditor pursuant to Minn. Stat. § 6.65, insofar as they relate to accounting matters. This report is intended solely for the information and use of the City and the Office of the State Auditor and is not intended to be and should not be used by anyone other than these specified parties. I LL March 14, 2003 KPMG LLP. KPMG LLP a U.S. limited liability partnership, is a member of KPMG International, a Swiss association. K 4200 Wells Fargo Center 90 South Seventh Street Minneapolis, MN 55402 March-14, 2003 The Honorable Mayor and Members of the City Council City of Maplewood, Minnesota: Telephone 612 305 5000 Fax 612 305 5100 We have audited the financial statements of the City of Maplewood, Minnesota (the City) for the year ended December 31, 2002, and have issued our report thereon dated March 14, 2003. Under generally accepted auditing standards, we are providing you with the attached information related to the conduct of our audit. OUR RESPONSIBILITY UNDER GENERALLY ACCEPTED AUDITING STANDARDS We have a responsibility to conduct our audit in accordance with auditing standards generally accepted in the United States of America. In carrying out this responsibility, we planned and performed the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether caused by error or fraud. Because of the nature of audit evidence and the characteristics of fraud, we are to obtain reasonable, not absolute, assurance that material misstatements are detected. We have no responsibility to plan and perform the audit to obtain reasonable assurance that misstatements, whether caused by error or fraud, that are not material to the financial statements are detected. In addition, in planning and performing our audit, we considered internal control in order to determine our auditing procedures for the purpose of expressing our opinions on the financial statements. An audit does not include examining the effectiveness of internal control and does not provide assurance on internal control. SIGNIFICANT A C COUNTING POLICIES The significant accounting policies used by the City are described in the notes to the financial statements. As described in footnote I. E., the City adopted the provisions of Government Accounting Standards Board (GASB) Statement No. 34, Basic Financial Statements —and Management's Discussion and Analysis for State and Local Governments and related pronouncements in 2002. No other accounting principles were adopted and the application of existing accounting policies was not changed during the fiscal year. We noted no transactions entered into by the City during the year that were both significant and unusual, and of which, under professional standards, we are required to inform you, or transactions for which there is a lack of authoritative guidance or consensus. KPMG LLP. KPMG LLP a U.S. limited liability partnership, is a member of KPMG International, a Swiss association. KP � rA MANAGEMENT JUDGMENTS AND ACCOUNTING ESTIMATES Accounting estimates are an integral part of the financial statements prepared by management and are based upon management's current judgments. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ markedly from management's current judgments. We evaluated the key factors and assumptions used to ascertain that they are reasonable in relation to the financial statements of the City taken as a whole. SIGNIFICANT AUDIT ADJUSTMENTS In connection with our audit of your financial statements, we have not discussed with management any significant financial statement misstatements that have not been corrected for in your books and records as of and for the year ended December 31, 2002. DISAGREEMENTS WITH MANAGEMENT There were no disagreements with management on financial accounting and reporting matters that, if not satisfactorily resolved, would have caused a modification of our report on the City's financial statements. CONSULTATION WITH OTHER ACCOUNTANTS To the best of our knowledge management has not consulted with or obtained opinions, written or oral, from other independent accountants during the past year that were subject to- the requirements of Statement of Auditing Standards No. 50, Reports on the Application of Accounting Principles. MAJOR ISSUES DISCUSSED WITH MANAGEMENT PRIOR TO RETENTION We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the City's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. DIFFICULTIES ENCOUNTERED IN PERFORMING THE AUDIT We encountered no difficulties in dealing with management in performing our audit. This report is intended solely for the information and use of the Mayor and City Council and is not intended to be and should not be used by anyone other than these specified parties. Very truly yours, f�rM�(G LCP AGENDA ITEM NO r APPOINTMENTS /PRESENTATIO ction by Cou Date... Endorsed AGENDA REPORT Modified Rejecteci- TO: Mayor and City Council FROM: Richard Fursman, City Manager RE: Emergency Management Director Candidate DATE: June 12, 2003 Introduction The Mayor would like to submit the resume of Mr. Bud Robert Berry for your consideration as a candidate for the position of Maplewood Emergency Management Director, Recommendation It is recommended that the City Council review the attached letter and resume. WA 3 06PIl May 29, 2003 � � �� ' R.�-� !�l��, 'fi �• . To: Mayor Robert Cardinal Council members �'��'�`'°r Kathy Juenemann ��r .1. I.L�'"'�' � i►t+.� �i Gx�ioY..�� G�- t��^ -► Kecmeth Collins Julie Wasiluk �' <� �,.,5/ �3 �3- Z- - Marvin Kopper �� 7 ? 7 Subject: Maplewood and Emergency Manager The discussion at a recent council meeting regarding the need for the city to have an emergency manager is my reason for contacting you. Two excellent candidates were identified at the meeting. I believe that I meet the qualifications to be the - third qualified candidate therefore my resume is attached for your review and thoughtful consideration as a candidate to be considered to be the emergency manager. I have many years of service in emergency management mostly working for industries that worked with the local emergency responders. I do not know all of the answers, but I do know a lot of good people. The following is provided to assist you in recognizing my expertise. Written Emergency Plans: Written emergency plans are required by numerous government agencies. The Minnesota Department of Emergency Management has a matrix of 60 plus elements that cities and counties are expected to meet. The Emergency Response Commission, through the Regional Review Committee VI, has. identified 18 of the elements that meet the requirements of the Emergency Planning and Community Right to Know Act. The Maplewood plan recently was reviewed to confirm that the 18 elements were included of the city's plan. I have been a member of the Regional Review Committee VI for over ten years and have reviewed many emergency plans. Recently, I participated in a training seminar for emergency managers that focused the expectations for each element. Industrial work experiences include writing emergency plans to meet OSHA, EPA and other agencies. My interests if I were the Maplewood emergency manager would be to create an all - hazard emergency plan that would incorporate the sequence and mate the elements in the new Ramsey County plan. This could facilitate communicating with the county. Numerous local concerns, such as expanding&Aing the elements of selected employers with the city's plan may be useful. Adding new procedures to meet the needs of Maplewood should be on going and easy to add to the plan. with the plan on a computer, additions and changes should be easy to do. The plan should be a,living document. Incident Command Systems: During the late 80s the incident management system used by my employer needed to be updated. Several management systems were reviewed and the best one to use was MINIS, the Minnesota Incident Management System. Through my efforts, the MIMS open -ended system was implemented in 1992 and it is continuing to be used. I managed the Incident Management System for my last employer from 1992 -1997. A job transfer removed my from the research center. Hazardous Materials: One of my strengths is my knowledge of hazardous materials. This comes easy because I am a chemist. My knowledge of chemistry is an asset for work on the following committee. The fire service in the US is driven by National Fire Protection Association (NFPA) standards. Next week I will be attending the NFPA Hazardous Materials Personnel committee that I have served as a voting member since 1992. This committee writes the recommended practices for responding to hazardous materials incidents and professional competencies for responders, including EMS, to hazardous materials incidents. I am a voting member for the 30,000 members of the American Society of Safety Engineers. Hazardous materials courses taught: My teaching experiences include teaching the following courses: Hazwoper Level 1, Awareness, Level 2, Operations and Level 3, Technician. Some of the courses were taught at work or through the courses of the University of Minnesota affiliate, the Midwest Center for Occupational Health and Safety. A few Operations courses were taught through a Wisconsin technical college and elsewhere. These courses are important to the fire service. Fire expertise: My experiences as a fire trainer included serving as a fire - training instructor for five summers at the 3M Cottage Fire Training Grounds. Most of the courses were for training employees to use different classifications of fire extinguishers. Industrial Emergency Response Teams members could also take a confined space rescue, which I also taught. Fire extinguisher training was also provided to some of the fire departments from the area. My resume is extensive and my experiences have been excellent. I have had a lot of fun doing the activities listed on my resume. You will note that I have been recognized as a Safety Engineer who has extensive experiences with emergency services. Safety Engineers also are knowledgeable in OSHA regulations. From time to time, this knowledge could be useful to the city. I have a passion for emergency management and I am interested in serving the job of emergency manager. This memo is submitted for your use. If you have questions, you can contact me by telephone or e-mail at budCa?usiet.net . Best regards, Bud Berry Bud. Berry 2906 Mary Lane Maplewood, .MN 551109 Telephone 651.777.6704 or Cell 651- 343 -6250 Partial .Emergency Management Resume 11.30.02 to Present: Safety/Emergency Management Consultant RCM (Risk, Control Management ), Maplewood, MN 1/2/85-11/30/03, Safety Engineer Specialist, 3M Corporate Safety Department, St. Paul, MN Emergency management experiences include: -Member of Corporate Business Continuity Department team. (1995 -2002) -Led multidisciplinary team and presented Integrated Contingency Plan at Corporate Global EHS (Environmental, Health and Safety) Conference. (1995) -Organized and trained Emergency Response Teams, including incipient f re res p onse teams, medical first responders teams at the St. Paul R &D laboratories. (1989-1997) - Implemented MIMS as incident management system at St. Paul R & D and Administration Center in St. Paul. The system is known as CIMS, an acronym for Center Incident Management .System. (1992) - Provided MIMS training approximately 110 staff and line employees at the St. Paul Center. (1994) Served as Incident Manager for CIMS. (1992 -1997) Led effort to establish the. Emergency Operating Facility at the Center. This is an industrial version of an EOC. (1994) - Taught fire training at corporate training center at Cottage Grove. (1985 -1990) - Reduced expenses of contracted fire training nearly 50 %. g y y (2001) - Provided Hazardous Materials Technician level, Operations level and Awareness training to employees. (1992 -2001) - Served as Incident Manager for EPA national annual full-scale exercise at 3M Center. (1995) - Worked with many ERTs (Emergency Response Teams) and provided training for manufacturing facilities and laboratories. (1985 - 2002). Core team member, Eastside Incident Management System, 1997 -2002. (Main St. Paul manufacturing facilities) Publication: "First Response Procedures of Emergency Responders ", Pollution Engineering, 1980 Related Experiences: - Member. of NFPA Hazardous Materials Personnel committee. This committee is responsible for NFPA 471, 472 and 473. The required competencies all hazmat responders are covered by these standards. - Taught all elements of hazmat technician course offered by the Midwest Center for Occupational Health and Safety, (MCOHS), which is a University of Minnesota affiliate. Represented UM as MCOSH "advisory council" member to the Midwest Consortium for Hazardous Waste Worker Training. (MCHWWT) MCHWW T provides hazmat courses to. MCOHS. (About 1991 -2002) Member, current vice chair, former chair, of Regional Review Committee VI. This committee has participated in the review of the UM emergency plan. (About 1991 - present) Qualified instructor, National Fire Academy courses ERT -BC, Emergency Response to Terrorism, Basic Concepts, 16 -hour course ERT -TC: HM, Emergency Response to Terrorism- Tactical Consideration, Hazardous Materials (16 hour course) Education: MS, Risk Control, University of Wisconsin, Stout MS, vocational Education, University of Wisconsin, Stout BS, Chemistry, Northern Illinois University Chemistry of Hazardous Materials, National Fire Academy, 80 -hour course FEMA Exercise Design FEMA. Exercise Evaluation DEM Transcript of training is attached. Professional Affiliations: AMEM, (Association of Minnesota Emergency Managers) continuing 2003 MEMA, (Minnesota Emergency Mangers Association) 2002 Wakota CAER, (1985- present) ASSE, (1984 to present) Safety Network AHiA Chapter Recognition: - Awarded 3M Technical Circle of Excellence for implementing CIMS and the EOF at the St. Paul Center. (1995) - Awarded Environmental Health and Safety "Outstanding Leadership" award, 2000, from ESPE (Engineering Specialist and Professional Engineers) organization. Awarded Chairman's EHS Leadership Award for work with a division of the corporation. (2002) Awarded Safety Professional of the Year, Region 5, 1995 American Society of Safety Engineers, The US had 11 regional awardees. 1995 Awarded Safety Professional of the Year, Northwest Chapter, 1994. Transcript Bud Berry 349 -30 -2266 U Resident and Independent Study Courses Completed 1 No EMI Resident or Independent Study Classes Taken. s � Facility Location Course Dates D-4 recovery from Disaster Workshop 02/29/2000 02/29/2000 Radisson Hotel St. Paul, MN Course Hours: 4 02-4 Debris Management Workshop : 02/29/2000 02/29/2000 Radisson Hotel St. Paul, MN Course Hours: 4 51 -12 Governor's EM Conference 03/01/2000 03/02/2000 Radisson Hotel St. Paul, MN Course Hours: 12 MSTTT MIMS Train - the - Trainer Workshop 01/10/2001 01 /10 /2001 Arden Hills Training Center ,Arden Hills, MN Course Hours: 4 3PS � Multi- hazard Plannin g for Schools 03/06/2001 03/06 /2001 Radisson Inn South Bloomington, MN �a Course Hours: 4 L ,W Damage Assessment Workshop 03/06/2001 03/06/2001 Radisson South Bloomington, MN Course Hours; 4 51 -8 Governor's EM Conference 03/07/2001 03/07/2001 Radisson Inn South Bloomington, MN E Course Hours: 8 S 47 Decision Making in a Crisis 03/05/2002 03/05/2002 Radisson Inn South Bloomington, MN Course Hours: 8 U Resident and Independent Study Courses Completed 1 No EMI Resident or Independent Study Classes Taken. s � Robert (Bud) Berry 2906 Mary Lane Maplewood, MN 55109 Telephone 651- 777 -6704 SUMMARY of PROFESSIONAL QUALIFICATIONS ➢ Accomplished Safety Professional with continuing career achievements of leadership, implementing and maintaining safety management systems in the manufacturing and laboratory environment. ➢ A strong team player. ➢ Committed to high professional standards and integrity. ➢ Effective in written and oral communications. ➢ Goal driven. ➢ Experienced leader skilled in developing and grooming safety professionals. ➢ Comprehensive experiences with many technological platforms. ➢ Practical approach to internal requirements and regulatory compliance. ➢ Developed and implemented numerous safety programs. AWARDS AND RECOGNITION ➢ 2002 3M "CHAIRMMAN' S EHS LEADERSHIP AWARD". ➢ This prestigious award was granted in recognition for leadership for the Optical g P p System Division (OSD) EHS Round Table and the OSD EHS Solutions Team. ➢ 2001, Nominated for three Technical Circle of Excellence awards. ➢ 2000 "Environmental Leadership Award for Environmental, Health and Safety" from 3M Engineering Specialists and Professional Engineers ➢ 1995, TECHICAL CIRCLE OF EXCELLENCE AWARD for creatin implementing and managing the emergency response incident management system for the huge research center in St. Paul. ➢ 1994, SAFETY PROFESSIONAL OF THE YEAR, ASSE REGION 5 ➢ 1993, SAFETY PROFESSIONAL OF THE YEAR, ASSE NORTHWEST CHAPTER WORK EXPERIENCES WITH SOME HIGHLIGHTS OF CONTRIBUTIONS 1985 - 11/30/2002 3M St. Paul, MN Transcript Bud Berry 349 -30 -2266 Facility Location Course Dates Management System 373 -01 Minnesota Incident y g 08/10/1990 08/10/1.990 Arden Hills Training Center Arden Hills, MN Course Hours: 12 Score 0 373 -16 Special ICS Functions 02/01/1993 02/01/1993 MN Inter - Agency Fire Center Grand Rapids, MN Course Hours: 30 Score 0 37651 -12 Governor's EM Conference .03/11/1993 03/12/1993 Holiday Inn Metrodome Minneapolis, MN Course Hours: 12 Score 0 37120 Exercise Design 03/22/1993 03/24/1993 Camp Ripley Little Falls, MN Course Hours: 24 .Score 0 -130 Exercise Evaluation 03/25/1993 03/26/1993 Camp Ripley Little Falls, MN Course Hours: 16 Score 0 3651 -12 Governor's EM Conference 03/ 10/ 1994 03/11/1994 Radisson South Bloomington, MN Course Hours: 12 Score 0 1651 -12 Governor's EM Conference 03/06/1996 03/07/1996 Radisson Inn South Bloomington, MN Course Hours: 12 Score 0 3T3 -01 Minnesota Incident Management System 04/23/1996 04/23/1996 Maplewood Maplewood, MN Course Hours: 12 Score .0 �T3 -01 Minnesota Incident Management System 02/04/1998 02/05/1998 3M Company Facility Maplewood, MN Course Hours: 16 HOC - OPS EOC Operations 03/09/1999 03/09/1999 Radisson Inn South Bloomington, MN Course Hours: 4 _3651 -8 Governoes EM Conference 03/10/1999 03/10/1999 Radisson Inn South Bloomington, MN Course Hours: 8 WMD -HT COBRA WMD HAZMAT Technician 10/05/1999 10/09/1999 WMD Training Facility Fort McClellan, AL Course Hours: 32 Wo ➢ Provided and coordinated site specific safety training in topics such as incident investigation, lockout/ tagout, ergonomics assessments, job hazard analysis and other hazard reviews. Led safety assessments and reviews of new and modified equipment. ➢ Provided on- site /off -site consultation services to numerous (20 +)manufacturing facilities, pilot plants, laboratories and administration facilities in the US, Canada and Mexico. ➢ Coached all assigned facilities (1998 -2002) to achieve worker compensation "experience modification rates" with a range of 0.11 to 0.57. ➢ Led the initiative to globally implementing a video streaming library of subject matter experts' presentations. This library was a result of the effort to develop electronic "just in time" training with testing and record keeping of training. ➢ Core team co- manager of the Eastside Incident Management System. ➢ (1997 -2002) ➢ Taught fire extinguisher at 3M Fire Training Center for seven years. (1985 -1991) ➢ Reduced costs at fire training center by over 50 %. (2001) ➢ Active member of corporate business continuity team. (1995 -2002) ➢ Led effort for implementing Integrated Contingency Plan that included a matrix of regulations from OSHA, EPA and other federal agencies. ➢ Worked with safety issues related to facilities being closed. ➢ Work with several acquisitions to convert their program to the corporate Global Safety and Health Plan. (GSHP) The GSHP is a near match to OSHA's VPP. ➢ Served as audit team member for GSHP audits of facilities. ➢ Influenced leadership at four locations to implement behavior based safety system. One used Torn Krause system and three chose Geller's system. ➢ Led efforts to merge Environmental Minichapter with the Safety Minichapter. Minichapters are internal professional organization. ➢ Served as chair of first EHS Minichapter. ➢ Crafted language for 5 of the 16 sections for the new ANSI MSDS. 'The sections included fire fighting, accident response, personal protection, physical and chemical properties, and stability and reactivity. This impacted thousands of MSDSs. ➢ Conducted numerous static electricity surveys m areas classified for flammable liquids. ➢ Conducted numerous reviews of all types, such as equipment Hazard Reviews, Job Hazard Analysis, LOTO reviews, emergency stops reviews, HAZOPs and reviews to determine determine electrical classification for areas where flammable liquids were used. ➢ Served as audit team member for several PSM audits. ➢ Provided consultation services for eight ears to laboratories, pilot plants and g Y p p administration buildings to St. Paul, MN Research Campus (over 12,000 employees)and the Austin, Texas Administration Center R &D Campus. Worked with many emerging technology platforms. ➢ Provided safety consultation for ten years to manufacturing facilities that. included tape plants, abrasive factories, fiber optics, electronics and communications, medical, optical and others. ➢ Worked with many safety committees and some behavior based safety committees. ➢ Worked with and provided some training to many Emergency Response Teams. ➢ Reviewed selected vendors' training videos. ➢ Subject matter expert: hazardous material emergency response, incident management, incident command systems, aspects of terrorism, emergency plans, chemistry of hazardous materials, federal OSHA and MN OSHA. ➢ Taught many OSHA required courses. ➢ The head count of employees for my exiting assignments probably was close to 20,000. 1982 -1985, Control Data, EHS Manager, Arden Hills, MN ➢ This organization competed with Cray Research with large mainframe computers. They had 65,00 employees in 1982. Serve as EHS manager for Arden Hills site and several other facilities in the twin cities. The work force headcount was about 5,000 employees. Environmental wastes service, industrial hygiene services, safety services and emergency response services were provided. Also worked with Toronto, Washington and California facilities. Served as ionizing safety officer. 1977 August 1982, Federal OSHA Compliance Safety and Health Officer, Industrial Hygienist Worked out of Eau Claire office. ➢ Conduction OSHA, compliance inspections, ➢ Wrote citations, conducted PMAs, (permits to modify abatement dates). ➢ Accompanied Area Director (AD) when he had meetings with labor unions. The applicant had very strong union credentials and knew many AFL /CIO statewide leaders. The AD would have the applicant communicate with the members before he met with them. ➢ Serve as non - ionizing radiation safety officer. 1970 -1977, Western Wisconsin Technical College, LaCrosse, WI Initiated Industrial Hygiene Technician Associate Arts, a 2 -year program. Wrote syllabus for courses and taught all courses. ➢ Advise all students in the industrial hygiene program. ➢ The program included environmental courses, industrial hygiene and safety. ➢ Taught chemistry, organic chemistry, chemistry of hazardous materials, natural science and other courses. EDUCATION Master degree, Risk Control, University of Wisconsin,. Stout Master degree, Vocational Education, University of Wisconsin, Stout Bachelor degree, Chemistry, Northern Illinois University Additional course work at Northwestern, Cincinnati, Viterbo College, UW -Osh Kosh, UW- Madison Extension, Minnesota Other courses completed Several courses completed at the National Fire Academy Department of Defense hazardous materials courses Department of Justice courses, include live agent training in Alabama Wisconsin emergency management courses Minnesota emergency management course Licenses /Qualified Instructor ➢ OSHA 501, General Industry, qualified to teach OSHA 10 hour course ➢ Minnesota Incident Management System, .A Department of Emergency Management course ➢ Hazwoper Awareness ➢ Hazwoper Operations ➢ Hazardous Materials Technician ➢ Incident Management System ➢ NFA (National Fire Academy) courses Emergency Response to Terrorism: Basic Response to Terrorism Emergency Response to Terrorism: Tactical Considerations - Hazardous Materials MNSCU (MN State College University System) 1991 -2001, license to teach OSHA, chemistry of hazardous materials, Mine Safety and Health, hazardous materials training Community and Professional Service: ➢ Minnesota OSHA. Advisory. Council, 1989 to present, chair of Advisory Council Public Relations committee ➢ Regional Review Committee VI, (LEPC), Vice Chair 2002 -2003, chair 1999, 2000 ➢ ASSE Northwest chapter board member, nearly every year since 1985 ➢ NFPA Hazardous Materials Personnel committee,. (NF`PA 471, 472, 473) represent .the ASSE. (American Society of Safety Engineers) ASSE chapter officer nearly every year since 1984. . Safety officer, Wildwood Lions Club, Mahtomedi, MN Published: "First Response Procedures for Hazardous Materials ", Pollution Engineering, 1980. Some Professional Affiliations ➢ American Society of Safety Engineers, Professional Member, :current member ➢ Board of Certified Safety professionals, current member ➢ AIHA Upper Midwest Chapter, current member ➢ Safety Network, current member ➢ Wakota CAER, current member ➢ Association of Minnesota Emergency Managers ➢ Minnesota Emergency Managers Association, current member ➢ Semiconductor EHS Association, member early 90s and 1999,. 2000 ➢ .Biological Safety Organization, early 1990s ➢ Wisconsin Laboratory Association, 1980s ➢ Veterans of Safety, 1990s AGENDA NO. G -1 AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: June 17, 2003 Action by Council Date Endorsed Modified Rejected Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE $358,258.61 Checks #61068 thru #61135 dated 6/10/03 $143,223.68 Disbursements via debits to checking account dated 5/29 thru 5/30/03 $350.00 Checks #61136 thru #61137 dated 6/9 thru 6/12/03 $149,620.98 Checks #61138 thru #61192 dated 6/17/03 $259,662.68 Disbursements via debits to checking account dated 6/6 thru 6/12/03 $911,115.95 Total Accounts Payable PAYROLL $414,845.30 Payroll Checks and Direct Deposits dated 6/6/03 $25,921.32 Payroll Deduction checks #93819 thru #93826 dated 6/6/03 $440,766.62 Total Payroll $1,351,882.57 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 770 -4513 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. hu attachments PARNANCEMORMAGMApC1AR 061703.doc 1 vchlist Check Register Page: 1 06 /0612003 11:28:00AM City of Maplewood Check Date Vendor 61068 6/10/2003 02347 61069 6/10/2003 02347 61070 6/10/2003 01908 61071 6/10/2003 02106 61072 6/10/2003 00058 61073 6/10/2003 00111 61074 6/10/2003 02413 61075 6/10/2003 02797 61076 6/10/2003 01811 10,000 LAKES CHAPTER 10,000 LAKES CHAPTER ADMINISTRATION, DEPT OF ADVANCED BUSINESS SYSTEMS, INC AICHELE, CRAIG ANIMAL CONTROL SERVICES INC AQUA - PHIN INC BAHL, DAVID C BERNATELLO'S PIZZA INC 61077 6/10/2003 02796 BIZI INTERNATIONAL 61078 6/10/2003 00262 CARLE, JEANETTE 61079 6/10/2003 02746 CLOVER SUPER FOODS INC 61080 6/10/2003 00338 CRABTREE COMPANIES INC. 61081 6/10/2003 00340 CRAMER BUILDING SERVICES 61082 6/10/2003 02811 DANNICK 61083 6/10/2003 00384 DE LAGE LANDEN FINANCIAL SRVS 61084 6/10/2003 02810 DONUT FAMILY INC, THE 61085 6/10/2003 00460 ELK RIVER CONCRETE PRODUCTS 61086 6/10/2003 00526 61087 6/10/2003 00566 61088 6/10/2003 02814 61089 6/10/2003 01965 61090 6/10/2003 00721 61091 6/10/2003 02289 61092 6/10/2003 02795 61093 6/10/2003 02291 61094 6/10/2003 00771 61095 6/10/2003 00785 61096 6/10/2003 01894 61097 6/10/2003 00782 61098 6/10/2003 02802 61099 6/10/2003 00393 61100 6/10/2003 01819 61101 6/10/2003 00986 61102 6/10/2003 01006 61103 6/10/2003 01023 61104 6/10/2003 01028 61105 6/10/2003 01096 61106 6/10/2003 02790 FOREST LAKE CONTRACTING INC GERARD, JAMIE GREEN LIGHTS RECYCLING INC HEALTH PARTNERS INDEPENDENT SPORTS NETWORK INFRASTRUCTURE TECH INC INSIGHT PUBLIC SECTOR JEFFREY GROUP, THE JOHNSON, RICK KAMCOM TECHNOLOGIES KELLY & FAWCETT PA KPMG LLP KUNDE CO INC LABOR & INDUSTRY, DEPT OF MCLEOD USA METROPOLITAN COUNCIL MIDWEST SIGN & SCREEN PRINTING MN COUNTY ATTORNEYS ASSN MN STATE TREASURER STAX MOGREN BROS NATIONAL WATERWORKS INC 61107 6/10/2003 00001 ONE TIME VENDOR 61108 6/10/2003 00001 ONE TIME VENDOR 61109 6/10/2003 00001 ONE TIME VENDOR 61110 6/10/2003 00001 ONE TIME VENDOR 61111 6/10/2003 00001 ONE TIME VENDOR 61112 6/10/2003 00001 ONE TIME VENDOR 61113 6/10/2003 01941 PATRICK GRAPHICS & TROPHIES Description /Account SUMMER EDUCATIONAL CONF 7/23 - 7 CHAPTER EDUCATION 6/19 HARBOR BACKUP - APR DATA PROCESSING SERVICES - APR TYPEWRITER RIBBONS REIMBURSE FOR MILEAGE 5/27 PATROL & BOARDING FEES FLOATING CABLE ASSEMBLY REIMBURSE FOR FLOWERS - STATION' MERCH FOR RESALE MERCH FOR RESALE WS -G5486 CISCO, GBIC MODULES LX/ REIMBURSE FOR MILEAGE 1/9 TO 5/27 MERCH FOR RESALE LASERFICHE ANNUAL SUPPORT REPLACED CRANK ARMS & MOUNTING REPAIR CHILLED WATER ACTUATOR TASER HOLSTERS & D -CLIPS COPIER COSTS MCC FUN DAY FOOD PERMIT 36" CL3 RCP PROJ 03 -02 CONCRETE & BOLT TIES PROD 02 -14 PKWY LIFT STATION PYMT 1 REIMBURSE FOR PLANTER - STATION 7 RECYCLE PC COMPONENTS REF AMB 03005790 DANA JAEHNERT SOFTBALL UMPIRING - MAY 12 -29 12 -24 MUTLI SIZE BALU20 FT PLOY LIFT REMOTE SITE HARDWARE FOR FIBER C PARK & REC BROCHURE DEER REMOVAL PC AS QUOTED 4/7 - SINGLE H.D., 15" L PROSECUTION FEES - MAY LEGAL SERVICES - MAY FEES FOR ANNUAL AUDIT THIN PINE PLANTATION AT BEAVER CRE BOILER LIC RENEWAL DSL SERVICE - APR MONTHLY SAC - MAY BANNERS FORFEITURE FORMS MONTHLY SURTAX - MAY BLACK DIRT 12" DUAL WALL HDPE PIPE 18" DUAL WALL HDPE PIPE PROJ 03 -02 PROLINK ULTRA HDPE REF ERNEST N STEVENSON II - MCC R REF ELAINE NELSON - AMB 02003628 REF JIM MCGEE - MCC MEMBERSHIP REF RICH THIELMAN - BASKETBALL REF HEATHER BEHR - BASKETBALL REF HEATHER KOS - CANCEL CLASS PARTICIPATION AWARDS Amount 85.00 60.00 687.00 392.00 95.85 16.06 866.08 822.01 38.25 39.00 117.00 17,500.00 24.82 88.88 3,628.57 2,923.51 1,276.00 906.75 326.54 46.00 7,424.58 786.22 86,146.00 38.09 1,326.87 20.00 2,510.00 814.73 20, 075.04 120.00 100.00 11,345.68 9,825.00 19,763.90 5,000.00 3,950.00 15.00 694.55 79,596.00 117.43 58.04 2,518.19 47.93 6,141.85 173.59 279.03 300.00 116.00 93.20 80.00 80.00 5.00 428.13 vchlist Check Register Page: 2 06/06/2003 11:28:OOAM City of Maplewood Check Date Vendor Description /Account 61114 6/10/2003 01302 PRIEM, STEVEN REIMBURSE MILEAGE 5/27 61115 6/10/2003 01337 RAMSEY COUNTY -PROP REC & REV DATA PROCESSING - APR 61116 6/10/2003 01360 REINHART FOODSERVICE MERCH FOR RESALE MERCH FOR RESALE 61117 6/10/2003 01375 ROBERTS, KEN REIMBURSE TUITION 61118 6/10/2003 01455 SHORTREED, MICHAEL REIMBURSE FOR MEALS 5/29 - 5/30 61119 6/10/2003 01463 SISTER ROSALIND GEFRE MCC MASSAGES - MAY 61120 6/10/2003 01468 SLABA, JACLEE TWINS /MAPLEWOOD CARD 61121 6/10/2003 02229 SNELL MECHANICAL INC HVAC EQUIP MAINT - APR HVAC EQUIP MAINT - APR HVAC EQUIP MAINT - APR SERVICE TRANE CHILLER AT CITY HAL REPAIR EXHAUST FANS 61122 6/10/2003 01546 SUBURBAN SPORTSWEAR LLC 48 SOFTBALL JERSEYS, SCREEN RESE 61123 6/10/2003 01550 SUMMIT INSPECTIONS ELECTRICAL CONTRACTOR 61124 6/10/2003 01572 SYSTEMS SUPPLY, INC. TONER TONERS 61125 6/10/2003 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS NO PROJ 03 -02 ROCK/ASPHALT 61126 6/10/2003 01578 T.R.F. SUPPLY CO. TOWELS 61127 6/10/2003 02815 TB ENTERPRISES LANYARD W /BULLDOG CLIPS 61128 6/10/2003 01664 TWIN CITY GARAGE DOOR CO. LINEAR TRANSM - 2 61129 6/10/2003 02069 ULTIMATE DRAIN SERVICES INC TELEVISE MAIN LINE TELEVISE MAIN LINE 61130 6/10/2003 02068 UMCPI SAFETY COURSE 61131 6/10/2003 01734 WALSH, WILLIAM P. COMM PLBG INSP 61132 6/10/2003 02666 WATERS, KERMIT WINDSOR PADFOLIOS 61133 6/10/2003 02812 WENSMAN REALTY INC REF GRADING ESC - LOWER AFTON RD 61134 6/10/2003 01764 WESTLING, TOM SUMMER SESSION TENNIS 61135 6/10/2003 01798 YOCUM OIL CO. UNLEADED MID -GRADE 89 OCTANE GA DIESEL, LOW SULPHUR RED DYED 68 Checks in this report Total checks Amount 16.79 3,550.00 604.88 489.48 1,383.19 13.73 2,757.00 180.00 927.00 794.00 354.00 1,514.52 486.97 612.55 4,036.00 357.54 381.06 261.41 1,150.97 315.24 636.30 64.20 170.00 230.00 25.00 404.00 798.45 31,589.41 315.00 8,266.56 5,643.99 358,258.61 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description 05/29/03 05/30/03 MN State Treasurer Drivers License /Deputy Registrar 05/23/03 05/30/03 WI Dept of Revenue State Payroll Tax 05/30/03 06/02/03 MN State Treasurer Drivers License /Deputy Registrar 05/30/03 06/02/03 MN Dept of Natural Resources DNR electronic licenses 06/02/03 06/02/03 US Bank Debt service 06/02/03 06/03/03 MN State Treasurer Drivers License /Deputy Registrar 06/03/03 06/04/03 MN State Treasurer Drivers License /Deputy Registrar 06/04/03 06/05/03 MN State Treasurer Drivers License /Deputy Registrar 05/30/03 06/05/03 Elan Financial Services* Purchasing card items TOTAL *Detailed listings of Elan purchasing card items are attached. Amount 16,527.00 1,235.48 15,815.13 2,050.50 22, 036.25 23,003.71 25,384.13 17,209.72 27,915.12 Transaction Review 5/27/2003 For Transactions posted between 05/17/2003 to 05/23/2003 Post Date Vendor Name Settlement Amt Cardholder Name 05/19/2003 VERIZONWIRELESSWR 59.94 R CHARLES AHL 05/19/2003 WIRELESS RETL #S6309 21.17 BRUCE K ANDERSON 05/20/2003 STREICHER'S POLICE EQP 84.40 SCOTT ANDREWS 05/19/2003 STREICHER'S POLICE EQP 26.52 JOHN BANICK 05/19/2003 STREICHER'S POLICE EQP 24.44 JOHN BANICK 05/19/2003 STREICHER'S POLICE EQP 1,117.93 JOHN BANICK 05/19/2003 STREICHER'S POLICE EQP 306.61 JOHN BANICK 05/19/2003 STREICHER'S POLICE EQP 526.47 JOHN BANICK 05/19/2003 STREICHER'S POLICE EQP 1,255.90 JOHN BANICK 05/19/2003 OFFICE MAX 00002204 14.25 JOHN BANICK 05/22/2003 GRAPHIC SHOP 55.91 JOHN BANICK 05/23/2003 DPMS INC 95.80 JOHN BANICK 05/19/2003 PARK SUPPLY INC -75.14 JIM BEHAN 05/19/2003 CRAMER BLDG SERVICES INC 820.00 JIM BEHAN 05/19/2003 RENTAL SERVICE CORP #322 25 4. 10 JIM BEHAN 05/22/2003 AQUA LOGIC INC 1,409.61 JIM BEHAN 05/19/2003 NEXTEL WIRELESS SVCS 494.11 CHRISTOPHER CAVETT 05/22/2003 ULI -RL PUBLICATION DEPT 68.85 MELINDA COLEMAN 05/23/2003 URBAN LAND INSTITUTE 30.00 MELINDA COLEMAN 05/23/2003 FACTORY CARD OUTLET #284 53.07 LINDA CROSSON 05/23/2003 PAPER WAREHOUSE #8 53.54 LINDA CROSSON 05/19/2003 RAINBOW FOODS #61 9.55 RICHARD DOBLAR 05/19/2003 CUB FOODS, INC. 25.99 RICHARD DOBLAR 05/23/2003 SUPERAMERICA 4022 11.72 ROBERT J DOLLERSCHELL 05/19/2003 S & T OFFICE PRODUCTS 23.00 TOM EASTMAN 05/22/2003 OAKDALE RENTAL CENTER 348.26 DOUG EDGE 05/19/2003 LAERDAL MEDICAL CENTER 62.84 PAUL E EVERSON 05/19/2003 QQEST SOFTWARE SYSTEMS 224.00 MYCHAL FOWLDS 05/19/2003 BARNES & NOBLE #2967 -26.74 MYCHAL FOWLDS 05/19/2003 MENARDS MAPLEWOOD 55.36 RONALD FREBERG 05/19/2003 FORESTRY SUPPLIERS 145.63 VIRGINIA GAYNOR 05/19/2003 NATL FIRE PROTECTION 245.00 CLARENCE GERVAIS 05/19/2003 LAMETTRY'S COLLISION 306.70 CLARENCE GERVAIS 05/22/2003 MN PHOTO 7.14 CLARENCE GERVAIS 05/22/2003 MICHAELS #2744 9.14 MIKE GRAF 05/23/2003 KIPP BROTHERS 221.85 MIKE GRAF 05/19/2003 THE UPS STORE #2171 60.59 KAREN E GUILFOILE 05/22/2003 VERIZONWIRELESSWR 63.23 KAREN E GUILFOILE 05/21/2003 EMERGENCY MEDICALOI OF 01 99.59 JODI HALWEG 05/19/2003 XPEDX 165.03 LORI HANSEN 05/21/2003 S & T OFFICE PRODUCTS 12.13 LORI HANSON 05/21/2003 S & T OFFICE PRODUCTS 163.72 LORI HANSON 05/21/2003 S & T OFFICE PRODUCTS 43.67 LORI HANSON 05/20/2003 AMERICAN IRRIGATION 78.57 GARY HINNENKAMP 05/19/2003 OFFICE MAX 00002204 14.45 RON HORWATH 05/21/2003 NORTHERN TOOL EQUIPMNT 28.07 RON HORWATH 05/22/2003 THE HOME DEPOT 2801 6.13 RON HORWATH 05/23/2003 PURE BLUE SWIM SHOP 159.95 RON HORWATH 05/20/2003 CRESCENT ELECTRIC SUPPLY 1,661.40 STEVE HURLEY 05/21/2003 VECTOR INTERNET/VISI.0 31.45 STEVE HURLEY 05/21/2003 CHAMPPS MAPLEWOOD 8.25 KEVIN JOHNSON 05/22/2003 OLD COUNTRY BU00100206 7.12 KEVIN JOHNSON 05/22/2003 YOCUM OIL COMPANY 119.57 MICHAEL KANE 05/23/2003 GOODYEAR AUTO SRV CT 6920 39.00 FLINT KARIS 05/19/2003 CUB FOODS, INC. 11.97 DAVID KVAM 05/19/2003 KEEPRS 253.76 DAVID KVAM 05/22/2003 RAY ALLEN MFG CO INC 17.45 DAVID KVAM 05/19/2003 MENARDS OAKDALE 33.91 MICHAEL LIDBERG 05/22/2003 AMERITECH MOBILE PA 35.21 STEVE LUKIN 5 05/19/2003 05/19/2003 05/19x'2003 05/21/2003 05/23/2003 05/19/2003 05/19/2003 05/19/2003 05/19/2003 05/21/2003 05/19/2003 05/19/2003 05/19/2003 05/19/2003 05/20/2003 05/20/2003 05/22/2003 05/23/2003 05/21/2003 05/19/2003 05/19/2003 05/20/2003 05/20/2003 05/21/2003 05/21/2003 05/22/2003 05/22/2003 05/22/2003 05/23/2003 05/19/2003 05/22/2003 05/19/2003 05/19/2003 05/19/2003 05/19/2003 05/20/2003 05/19/2003 05/19/2003 05/23/2003 05/19/2003 05/19/2003 05/20/2003 05/20/2003 05/21/2003 05/19/2003 05/22/2003 05/23/2003 05/19/2003 05/19/2003 05/21/2003 05/22/2003 05/23/2003 MARATHON ASHLAND 035212 METAL SUPERMARKETS 'VIDEO PROFESSOR INC ON SITE SANITATION, IN METRO ATHLETIC SUPPLY SPRINTPCS AUTOPYMT RC 1 S & T OFFICE PRODUCTS UNIFORMS UNLIMITED INC UNIFORMS UNLIMITED INC UNIFORMS UNLIMITED INC HENRIKSEN ACE HARDWARE UNIFORMS UNLIMITED INC MN PHOTO MN PHOTO WP -FLASH CARD RECO FITZCO INC PANASONIC SERVICE PART THE UPS STORE #2171 NEXTEL WIRELESS S V C S KATH AUTO PARTS MERIT CHEVROLET KATH AUTO PARTS KATH AUTO PARTS ELLIOTT AUTO SUPPLY KATH AUTO PARTS ZIEGLER INC - RETAIL MTI DISTRIBUTING, INC. -PL KATH AUTO PARTS SUNRAY BTB EXCELLCOM NAT AS S O OF TOWN WATCH SUPERAMERICA 4089 MOBILE DJ NETWORK TARGET 00000687 AMOCO 07847502 TARGET 00011858 PRECISION BUSINESS SYS PRECISION BUSINESS SYS ANCOM COMMUNICATIONS INC ENGRAPHICS INC HIRSHFIELD'S MAPLEWOOD TWIN CITY HARDWARE TWIN CITY HARDWARE VIKING ELECTRIC ST PAUL CORP EXPR 71217 ISIS CORP EXPR 71217 ISIS SHRED IT ASSOC OF EXEC SECRET EAT INC ROS RELIABLE OFFICE SU ROS RELIABLE OFFICE SU MINUTEMAN PRESS 28.00 GORDON MALLORY 26.16 GORDON MALLORY 69.95 MARK MARUSKA 601.22 MARK MARUSKA 457.79 MARK MARUSKA 57.39 BRYAN NAGEL 195.13 AMY NIVEN 37.22 JULIE S OLSON 42.5 5 JULIE S OLSON -5.43 JULIE S OLSON 3.80 KURT PARSONS 39.95 GARY K PIKE 11.35 PHILIP F POWELL 14.91 PHILIP F POWELL 99.39 PHILIP F POWELL 209.59 PHILIP F POWELL 14.15 PHILIP F POWELL 15.35 PHILIP F POWELL 26.47 WILLIAM J PRIEFER 40.15 STEVEN PRIEM 17.43 STEVEN PRIEM 50.64 STEVEN PRIEM 74.51 STEVEN PRIEM 139.22 STEVEN PRIEM 42.33 STEVEN PRIEM 17.40 STEVEN PRIEM 107.82 STEVEN PRIEM 17.62 STEVEN PRIEM 44.69 STEVEN PRIEM 21.29 KEVIN RABBETT 1,799.75 KEVIN RABBETT 15.48 AUDRA. ROBBINS 350.00 AUDRA ROBBINS 73.81 AUDRA ROBBINS 2.33 RUSSELL L SCHMIDT 97.92 SCOTT STEFFEN 150.33 JOANNE M SVENDSEN 180.73 JOANNE M S VENDSEN 67.63 RUSTIN SVENDSEN 26.09 LYLE SWANSON 31.37 LYLE SWANSON 196.30 LYLE SWANSON 15.34 LYLE SWANSON 51.00 LYLE SWANSON 16.28 HOLLY URBANSKI 41.91 HOLLY URBANSKI 9.99 HOLLY URBANSKI 39.00 SUSAN ZWIEG 24.75 SUSAN ZWIEG 39.43 SUSAN ZWIEG 21.69 SUSAN ZWIEG 92.77 SUSAN ZWIEG 17,343.08 �l Transaction Review 6/3/2003 For Transactions posted between 05/24/2003 to 05/30/2003 Post Date Vendor Name Settlement Amt Cardholder Name 05/30/2003 UNIFORMS UNLIMITED INC 65.00 LONN A BAKKE 05/26/2003 THERMO -DYNE INC 570.00 JIM BEHAN 05/29/2003 HENRIKSEN ACE HARDWARE 28.81 JIM BEHAN 05/30/2003 OAKDALE RENTAL CENTER 126.74 TROY BRINK 05/26/2003 VERIZONWIRELESSWR 312.25 CHRISTOPHER CAVETT 05/30/2003 KINKO'S #0617 69.81 LINDA CROSSON 05/30/2003 CARQUEST 10.75 THOMAS DEBILZAN 05/30/2003 NORTHERN TOOL EQUIPMNT 5.31 THOMAS DEBILZAN 05/28/2003 PARTS ASSOCIATES INC 180.22 JOHN DUCHARME 05/29/2003 TIME WARNER CABLE R 15 109.79 TOM EASTMAN 05/30/2003 WMS WASTE MANAGEMENT 695.98 TOM EASTMAN 05/29/2003 MN PHOTO 38.30 VIRGINIA ERICKSON 05/29/2003 CUB FOODS, INC. 100.35 VIRGINIA ERICKSON 05/30/2003 HEJNY RENTALS INC 95.85 VIRGINIA ERICKSON 05/26/2003 TARGET 00011858 29.61 PAUL E EVERSON 05/26/2003 VERIZONWIRELESSWR 71.08 DANIEL F FAUST 05/28/2003 COMPUSA # 197 53.24 MYCHAL FOWLDS 05/29/2003 OFFICE MAX 00002204 8.52 MYCHAL FOWLDS 05/30/2003 WWW.SHAREITINFO.COM 29.95 MYCHAL FOWLDS 05/29/2003 BARNES & NOBLE #2518 162.38 JANET M GREW HAYMAN 05/30/2003 THE HOME DEPOT 2801 18.33 MARK HAAG 05/29/2003 XPEDX 2,354.00 LORI HANSEN 05/29/2003 S & T OFFICE PRODUCTS 53.80 HEIDI HERSOM 05/26/2003 AMERICAN IRRIGATION 25.94 GARY HINNENKAMP 05/26/2003 SPORTMART #701 34.04 RON HORWATH 05/26/2003 TARGET 00011858 63.83 RON HORWATH 05/26/2003 CIRCUIT CITY SS #3137 34.07 STEVE HURLEY 05/26/2003 MICTA 75.00 STEVE HURLEY 05/28/2003 KNOWLAN'S SPRMKT. #2 20.17 ANN E HUTCHINSON 05/28/2003 KNOWLAN'S SPRMKT. #2 24.49 ANNE HUTCHINSON 05/30/2003 SUPERAMERICA 4022 2.58 ANNE HUTCHINSON 05/30/2003 KNOWLAN'S SPRMKT. #2 3.48 ANN E HUTCHINSON 05/26/2003 BENNIGAN'S #5813 8.00 KEVIN JOHNSON 05/26/2003 BEST STEAK HOUSE 7.97 KEVIN JOHNSON 05/30/2003 BLIMPIES SUBS SALADS 7.76 KEVIN JOHNSON 05/26/2003 VERIZONWIRELESSWR 32.26 MICHAEL KANE 05/30/2003 WALGREEN 00016873 167.98 BARB KATZMAN 05/26/2003 MENARDS OAKDALE 16.95 MICHAEL LIDBERG 05/26/2003 VERIZONWIRELESSWR 70.50 STEVE LUKIN 05/29/2003 CENTURY BOOKSTORE 243.70 STEVE LUKIN 05/29/2003 CENTURY COMM & TECH 574.56 STEVE LUKIN 05/29/2003 KINKO'S #0617 850.79 STEVE LUKIN 05/26/2003 VERIZONWIRELESSWR 58.85 MARK MARUSKA 05/28/2003 VIDEO PROFESSOR INC 6.95 MARK MARUSKA 05/26/2003 VERIZONWIRELESSWR 60.53 ED NADEAU 05/30/2003 PUMP & METER SERVICE INC 305.86 ED NADEAU 05/29/2003 HEJNY RENTALS INC 307.87 BRYAN NAGEL 05/26/2003 RYCO SUPPLY COMPANY 26.73 JEAN NELSON 05/28/2003 S & T OFFICE PRODUCTS 30.61 AMY NIVEN 05/26/2003 VERIZONWIRELESSWR 28.27 ERICK OS WALD 05/26/2003 MASUNE COMPANY 74.15 PHILIP F POWELL 05/28/2003 RAINBOW FOODS #59 14.52 PHILIP F POWELL 05/28/2003 RAINBOW FOODS #61 35.94 PHILIP F POWELL 05/26/2003 BUSCO ENTERPRISES INC 223.41 STEVEN PRIEM 05/26/2003 GRUBERS POWER EQUIPMENT 37.70 STEVEN PRIEM 05/26/2003 MERIT CHEVROLET 23.21 STEVEN PRIEM 05/29/2003 NORTHERN TOOL EQUIPMNT 42.41 STEVEN PRIEM 05/29/2003 KATH AUTO PARTS 37.81 STEVEN PRIEM 05/29/2003 KATH AUTO PARTS 50.85 STEVEN PRIEM 7 05/30/2003 SUNRAY BTB 05/30/2003 SUNRAY BTB 05/26/2003 ' N41N VALCO 2 05/30/2003 ICI - DULUX- PAINTS #0092 05/30/2003 ICI - DULUX - PAINTS #0092 05/26/2003 VERIZONWIRELESSWR 05/26/2003 VERIZONWIRELESSWR 05/28/2003 GOVERNMENT TRAINING SVC 05/29/2003 S & T OFFICE PRODUCTS 05/29/2003 GOVERNMENT TRAINING SVC 05/26/2003 NARDINI FIRE EQUIPMENT CO 05/26/2003 HIRSHFIELD'S MAPLEWOOD 05/30/2003 TARGET 00011858 05/26/2003 QWESTCOMM TN480 05/26/2003 S & T. OFFICE PRODUCTS 05/28/2003 QWESTCOMM TN206 05/30/2003 MOORE BUSINESS SOLUTION D 05/30/2003 OFFICE DEPOT #375 05/26/2003 NARDINI FIRE EQUIPMENT CO 45.36 STEVEN PRIEM -3.21 STEVEN PRIEM 532.50 PAUL SCHLINGMAN 121.09 SCOTT SCHULTZ 122.26 SCOTT. SCHULTZ 5.98 ANDREA SINDT 28.25 ANDREA SINDT 125.00 ANDREA SINDT 124.05 ANDREA SINDT 15.00 ANDREA SINDT 48.88 RUSTIN SVENDSEN 37.78 LYLE SWANSON 7.32 DOUGLAS J TAUBMAN 313.13 HOLLY URBANSKI 31.79 HOLLY URBANSKI 60.06 HOLLY URBANSKI 104.21 HOLLY URBANSKI 6.37 JOSEPH WATERS 26.41 SUSAN ZWIEG 10,572.04 apChkLst Final Check List Page: 1 06/13/2003 10:19:09AM City of Maplewood Bank: wf US BANK Description Amount Paid Check ## * Date Vendor 6/12/2003 Invoice 61136 6/9/2003 01044 MN FIRE SERVICE CERT BD 64929 2003 TOBACCO COMPLIANC Voucher: 61136 ASSIGN VOLLEYBALL REFER 130.00 61137 6/12/2003 01145 NATL LAW ENFORCEMENT C 64347 PROJ 03 -02 ROCK Voucher: 61137 APPRAISAL BAIT CAR CONT 190.00 61138 6/17/2003 00055 AFFORDABLE ENGRAVING 8477A 239.49 Voucher: 61138 122.48 5/4/2003 61139 6/17/2003 02034 ASSN FOR NONSMOKERS 051403 5/20/2003 Voucher: 61139 5/10/2003 TOW SQUAD 61140 6/17/2003 01865 BOWMAN, DON 65227 FIRE STATION 3 SIGN Voucher: 61140 CAR WASHES - MAY 41.54 61141 6/17/2003 00207 BOYER TRUCKS INC S44098 5 Voucher: 61141 61142 6/17/2003 00230 BRYAN ROCK PRODUCTS, I 64710 Voucher: 61142 61143 6/17/2003 02143 C R PELTON & ASSOCIATES 6229 Voucher: 61143 61144 6/17/2003 00240 C.S.C. CREDIT SERVICES 6806883 Voucher: 61144 61145 6/17/2003 00330 COPY SERVICE CORP. 12488 Voucher: 61145 61146 6/17/2003 00358 DGM INC. 74666 Voucher: 61146 74485 74652 74841 74655 74840 61147 6/17/2003 02615 ELEMENTS INC 03.0362 Voucher: 61147 61148 6/17/2003 00539 FREEDOM VALU CENTER 64485 Voucher: 61148 61149 6/17/2003 00543 GE CAPITAL 35990833 Voucher: 61149 61150 6/17/2003 02559 GREINER CONSTRUCTION 1 22688 Voucher: 61150 Inv Date Description Amount Paid 6/9/2003 FIREFIGHTER CERTIFICATI 250.00 6/12/2003 DEPOSIT - EXPLORER CONE 100.00 5/30/2003 NAME TAGS 8.42 5/14/2003 2003 TOBACCO COMPLIANC 2 6/10/2003 ASSIGN VOLLEYBALL REFER 130.00 5/28/2003 2003 STERLING L -8500 - 56,700.33 6/11/2003 PROJ 03 -02 ROCK 126.30 6/4/2003 APPRAISAL BAIT CAR CONT 190.00 5/31/2003 APPLICANT BACKGROUND C 50.00 5/30/2003 COPIER COSTS 239.49 5/16/2003 TOW FORFEITURE VEHICLE 122.48 5/4/2003 TOW FORFEITURE VEHICLE 95.85 5/9/2003 TOW FORFEITURE VEHICLE 79.88 5/20/2003 TOW FORFEITURE VEHICLE 79.88 5/10/2003 TOW SQUAD 53.25 5/20/2003 TOW POLICE VEHICLE 53.25 5/27/2003 FIRE STATION 3 SIGN 3 1 416.47 6/11/2003 CAR WASHES - MAY 41.54 5/28/2003 RICOH COPIER LEASE - 6/13 293.94 5/31/2003 INTERIOR DOOR-EQUIPPED 5 250.00 100.00 8.42 2,202.50 130.00 56 v 700.33 126.30 190.00 50.00 239.49 484.59 3,416.47 41.54 293.94 5,070.00 re Check Tetat Page: 1 apChkLst Final Check List Page: 2 06/13/2003 10:19:09AM City of Maplewood Bank: wf US BANK (Continued) Check # Date Vendor 60.00 Invoice 61151 6/17/2003 02821 * HAAG, ROBERT 060903 4/30/2003 Voucher: 61151 4/30/2003 PROJ 02 -07 PROF SRVS TH 61152 6/17/2003 01867 HANSON, PERRY 65226 DRUG & ALCOHOL TESTING Voucher: 61152 MEMBERSHIP DUES 605.00 61153 6/17/2003 02767 I N GALLS, TINA 65223 722.25 Voucher: 61153 2 6/5/2003 61154 6/17/2003 -02728 KIMLEY -HORN & ASSOCIATE 1223669 6/6/2003 Voucher: 61154 6/6/2003 1223668 61155 6/17/2003 00946 MATH EYS, ALANA 061103 REF KATHLEEN BASTIAN - D Voucher: 61155 VOLLEYBALL REFEREE - 23 460.00 61156 6/17/2003 01051 MN OCCUPATIONAL HEALTH 64255 Voucher: 61156 61157 6/17/2003 02105 MN TRANSPORTATION ALLI 2557 Voucher: 61157 61158 6/17/2003 02144 M RC I 137142 Voucher: 61158 61159 6/17/2003 02819 NORTHWEST LASERS INC S100013441 Voucher: 61159 61160 6/17/2003 01202 NYSTROM PUBLISHING CO 1 18767 Voucher: 61160 18778 61161 6/17/2003 00001 ONE TIME VENDOR 64850 Voucher: 61161 61162 6/17/2003 00001 ONE TIME VENDOR 64629 Voucher: 61162 61163 6/17/2003 00001 ONE TIME VENDOR 65213 Voucher: 61163 61164 6/17/2003 00001 ONE TIME VENDOR 64174 Voucher: 61164 61165 6/17/2003 00001 ONE TIME VENDOR 64349 Voucher: 61165 61166 6/17/2003 01863 PACKER, ROGER 65222 Voucher: 61166 61167 6/17/2003 01941 PATRICK GRAPHICS & TROPI.2094 Voucher: 61167 Inv Date Description Amount Paid 6/9/2003 REIMBURSE FOR SAFETY B 60.00 6/10/2003 VOLLEYBALL REFEREE - 14 280.00 6/10/2003 VOLLEYBALL REFEREE - 9 180.00 4/30/2003 PROJ 02 -21 PROF SRVS TH 2 4/30/2003 PROJ 02 -07 PROF SRVS TH 817.63 6/11/2003 REIMBURSE FOR MILEAGE 6 6.21 6/5/2003 DRUG & ALCOHOL TESTING 490.00 6/1/2003 MEMBERSHIP DUES 605.00 5/31/2003 LATHS & STAKES 1 5/30/2003 PROJ 03 -02 RENT D IALG RAD 722.25 5/30/2003 MAPLEWOOD IN MOTION - J 2 6/5/2003 RATE INSERT 672.02 6/6/2003 REF G E INTERLOGICS - ME 175.75 6/6/2003 REF GERALD OLSON - AMB 0 150.00 6/6/2003 REF MARA HEDLAND COYLE 80.00 6/11/2003 REF CASTLE SCHOOL - GRO 22.00 6/11/2003 REF KATHLEEN BASTIAN - D 9.00 6/10/2003 VOLLEYBALL REFEREE - 23 460.00 6/6/2003 ADULT SOFTBALL TROPHIE 254.96 Check Total 60.00 280.00 180.00 3,597.56 6.21 490.00 605.00 1,521.35 722.25 2,992.02 175.75 150.00 80.00 22.00 9.00 460.00 254.96 O Page: 2 apChkLst Final Check List Page: 3 06/13/2003 10:19:09AM City -of Maplewood Bank: wf US BANK (Continued) Check # Date Vendor Invoice Inv Date Description Amount Paid 61168 6/17/2003 02563 PHILLIPS MEDICAL SYSTEMS 9000006727 1/6/2003 HEARTSTREAM FR2 AED, B 2 2,370.50 Check Total Page: 3 Voucher: 61168 61169 6/17/2003 00396 PUBLIC SAFETY, DEPT OF 858 6/2/2003 POLICE PERS MGMT TRAIN 120.00 120.00 Voucher: 61169 61170 6/17/2003 01337 RAMSEY COUNTY -PROP RE 182922430022 6/1/2003 2003 PROP TAX - 215 LARPEP 1,368.84 1 Voucher: 61170 61171 6/17/2003 *02010 RAMSEY CTY ATTORNEY'S O 64631 6/10/2003 20% FORFEITED PROP - CN ( 327.58 327.58 Voucher: 61171 61172 6/17/2003 01359 REGAL AUTO WASH DETAIL ?MAY2003 6/11/2003 CAR WASHES - MAY 113.52 113.52 Voucher: 61172 61173 6/17/2003 01397 RYAN PLUMBING & HEATING 83968 5/30/2003 RP2 TEST 160.00 160.00 Voucher: 61173 61174 6/17/2003 01409 S.E.H. 0100933 6/9/2003 PROJ 00 -03 PROF SRVS - MA 1 1 Voucher: 61174 61175 6/17/2003 02817 SCHACHT, ERIN 060903 6/9/2003 REIMBURSE FOR U OF M CO 3,862.52 Voucher: 61175 060303 6/1/2003 REIMBURSE FOR CELL PHOI 25.00 3 61176 6/17/2003 01903 SPANGLER, EDNA 060703 6/7/2003 REIMB FOR FOOD - GARDEN 174.63 174.63 Voucher: 61176 61177 6/17/2003 01504 ST PAUL, CITY OF 078930 6/5/2003 RADIO SERVICE & MAI NT - M 19447.50 17447.50 Voucher: 61177 61178 6/17/2003 01523 STATE BOARD OF ELECTRIC 59776 6/6/2003 POWER LIMITED TECH LIC 30.00 30.00 Voucher: 61178 61179 6/17/2003 01524 STATE OF MINNESOTA CPV F64623 5/20/2003 MEMBERSHIP FEE 7/1 - 6/3 500.00 500.00 Voucher: 61179 61180 6/17/2003 01526 STATE TREASURER 64632 6/10/2003 10% FORFEITED PROP - CN t 163.78 163.78 Voucher: 61180 61181 6/17/2003 01915 STEFFEN, NANCY 65224 6/10/2003 VOLLEYBALL REFEREE - 2 40.00 40.00 Voucher: 61181 61182 6/17/2003 02822 STEWART, RYAN 060903 6/13/2003 REIMBURSE FOR SAFETY B 60.00 60.00 Voucher: 61182 61183 6/17/2003 01546 SUBURBAN SPORTSWEAR L 2029 5/29/2003 SUMMER CAMP TSHIRTS 394.25 394.25 Voucher: 61183 61184 6/17/2003 01566 SVENDSEN, RON 060703 6/7/2003 REIMBURSE FOR MEALS 6/6 31.00 31.00 Voucher: 61184 Check Total Page: 3 ...- - •-- ...•.v- .....•+ a» xnsr.- rria.. n��nex..... �rrr-.- rn—... a-+ r+- re.- r- t++'.- �-. �- .+.nn�ee�- : .... r.�—r , r r-.... v .- .- .+.....� +n.r.u......,. ._rV.rr...r� + , v ...... . 1 .... `_ . r '. w.. �*' M!^/': �xpv.«. v, �wr�n` lfnrvarf •:�.�.en #e'N.Mq.•.�i %n1M Y.1! . ;;,.. �4t^ .�?I,: apChkLst 06/13/2003 10:19: 09AM Final Check List City of Maplewood Page: 4 Bank : wf US BANK (Continued) Check # Date Vendor Invoice Inv Date Description 61185 6/17/2003 01574 T.A. SCHIFSKY & SONS, INC 29842 5/27/2003 PROJ 03 -02 RECYCLED BAS Voucher: 61185 61186 6/17/2003 02164 TOLTZ, KING, DUVALL, ANDE 062146 4/26/2003 PROD 01 -16 PROF SRVS TH Voucher: 61186 062148 5/29/2003 PROJ 01 -29 PROF SRVS TH 062147 4/26/2003 PROJ 01 -29 PROF SRVS TH 61187 6/17/2003 01734 WALSH, WILLIAM P. 061003 6/10/2003 COMMERCIAL PLUMBING I Voucher: 61187 61188 6/17/2003 01872 WEBER, MARK 65225 6/10/2003 VOLLEYBALL REFEREE - 4 Voucher: 61188 61189 6/17/2003 02462 W EMYSS, SCOTT D 64931 6/3/2003 NAME TAGS Voucher: 61189 61190 6/17/2003 02820 WILLIAMS PIPE LINE COMPA�718- 340 -3190 5/12/2003 PROD 01 -19 BEAVER CREEK: Voucher: 61190 61191 6/17/2003 01190 XCEL ENERGY 060403 6/4/2003 MONTHLY UTIL - STMT DAT Voucher: 61191 61192 6/17/2003 01805 ZIEGLER INC. R30002282 5/30/2003 2 WEEK RENTAL - TRACK HC Voucher: 61192 216.32 216.32 6,335.01 1,782.82 91.14 1,500.00 80.00 17.00 2,363.40 39,010.52 5,038.79 Sub total for US BANK: Amount Paid Check Total 8,208.97 1,500.00 80.00 17.00 2,363.40 39,010.52 5,038.79 149 N Page: 4 apChkLst Final Check List Page: 5 06/13/2003 10:19:09AM City, of Maplewood 57 checks in this report. Grand Total All Checks:. - 149,970.98 W Page: 5 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 06/05/03 06/06/03 MN State Treasurer Drivers License /Deputy Registrar 17,183.60 06/06/03 06/06/03 ICMA (Vantagepointe) Deferred Compensation 7 06/05/03 06/06/03 DCRP /Flex account DCRP & Flex plan payments 2 06/05/03 06/06/03 MN Dept of Natural Resources DNR electronic licenses 1,062.00 06/06/03 06/09/03 MN State Treasurer Drivers License /Deputy Registrar 16,840.44 06/06/03 06/09/03 U.S. Treasurer Federal Payroll Tax 89,944.96 06/06/03 06/09/03 P.E. R.A. P.E. R.A. 48,356.36 06/09/03 06/10/03 MN State Treasurer Drivers License /Deputy Registrar 18,211.44 06/06/03 06/10/03 MN State Treasurer State Payroll Tax 17,085.71 06/06/03 06/10/03 Federal Reserve Bank Savings Bonds 300.00 06/10/03 06/11/03 MN State Treasurer Drivers License /Deputy Registrar 19 06/11/03 06/12/03 MN State Treasurer Drivers License /Deputy Registrar 21,381.46 TOTAL 259,662.68 14 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 15 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 06/06/03 COLLINS, KENNETH 357.47 dd 06/06/03 JUENEMANN, KATHLEEN 357.47 dd 06/06/03 KOPPEN, MARVIN 357.47 dd 06/06/03 COLEMAN, MELINDA 3,857.46 dd 06/06/03 DARST, ROBERTA 1,386.79 dd 06/06/03 FURSMAN, RICHARD 4,638.25 dd 06/06/03 SCHLINGMAN, PAUL 2 dd 06/06/03 SEEGER, GERALD 503.62 dd 06/06/03 SWANSON, LYLE 1,566.15 dd 06/06/03 EDSON, KAREN 350.00 dd 06/06/03 LE, SHERYL 3 dd 06/06/03 RAMEAUX, THERESE 2 dd 06/06/03 FAUST, DANIEL 3 dd 06/06/03 URBANSKI, HOLLY 1,661.46 dd 06/06/03 ANDERSON, CAROLE 980.14 dd 06/06/03 BAUMAN, GAYLE 209.17 dd 06/06/03 JACKSON, MARY 1,715.85 dd 06/06/03 KELSEY, CONNIE 613.91 dd 06/06/03 TETZLAFF, JUDY 1 dd 06/06/03 FRY, PATRICIA 1,592.65 dd 06/06/03 GUILFOILE, KAREN 2 dd 06/06/03 OSTER, ANDREA 1,663.75 dd 06/06/03 CAROE, JEANETTE 1,552.96 dd 06/06/03 JAGOE, CAROL 1 dd 06/06/03 JOHNSON, BONNIE 996.63 dd 06/06/03 OLSON, SANDRA 895.10 dd 06/06/03 WEAVER, KRISTINE 1,618.95 dd 06/06/03 BANICK, JOHN 3 dd 06/06/03 CORCORAN, THERESA 1 dd 06/06/03 MARTINSON, CAROL 1 dd 06/06/03 POWELL, PHILIP 1 dd 06/06/03 SPANGLER, ED NA 434.50 dd 06/06/03 THOMALLA, DAVID 3,546.50 dd 06/06/03 ABEL, CLINT 1,983.00 dd 06/06/03 ALDRIDGE, MARK 2 dd 06/06/03 ANDREWS, SCOTT 3 dd 06/06/03 BAKKE, LONN 2,576.96 dd 06/06/03 BELDE, STANLEY 2 dd 06/06/03 BIERDEMAN, BRIAN 1 dd 06/06/03 BOHL, JOHN 2 dd 06/06/03 BUSACK, DANIEL 2,115.21 dd 06/06/03 COFFEY, KEVIN 1,699.82 dd 06/06/03 DOBLAR, RICHARD 2,477.54 dd 06/06/03 HALWEG, KEVIN 2,867.18 15 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 16 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 06/06/03 HEINZ, STEPHEN 2,418.04 dd 06/06/03 HIEBERT, STEVEN 2,782.84 dd 06/06/03 JOHNSON, KEVIN 3 dd 06/06/03 KARIS, FLINT 2,857.48 dd 06/06/03 KONG, TOMMY 2,435.60 dd 06/06/03 KROLL, BRETT 2 dd 06/06/03 KVAM, DAVID 2,832.91 dd 06/06/03 LARSON, DANIEL 2,425.89 dd 06/06/03 LU, JOHNNIE 2,266.31 dd 06/06/03 MARINO, JASON 1 dd 06/06/03 MARTIN, JERROLD 1,908.07 dd 06/06/03 METRY, ALESIA 2,021.83 dd 06/06/03 OLSON, JULIE 2,228.61 dd 06/06/03 PALMA, STEVEN 2,467.34 dd 06/06/03 PIKE, GARY 2,177.35 dd 06/06/03 RABBETT, KEVIN 2,945.80 dd 06/06/03 STEFFEN, SCOTT 3,547.92 dd 06/06/03 STOCKTON, DERRELL 2 dd 06/06/03 SZCZEPANSKI, THOMAS 2 dd 06/06/03 THIENES, PAUL 2 dd 06/06/03 TRAN, JOSEPH 2,083.96 dd 06/06/03 WENZEL, JAY 2,309.39 dd 06/06/03 XIONG, KAO 1,700.93 dd 06/06/03 BARTZ, PAUL 2 dd 06/06/03 BERGERON, JOSEPH 2,979.28 dd 06/06/03 CROTTY, KERRY 2,490.62 dd 06/06/03 DUGAS, MICHAEL 2,153.80 dd 06/06/03 DUNN, ALICE 3,320.80 dd 06/06/03 ERICKSON, VIRGINIA 2,384.48 dd 06/06/03 EVERSON, PAUL 1 dd 06/06/03 FLOR, TIMOTHY 2,878.24 dd 06/06/03 FRASER, JOHN 2 dd 06/06/03 HALWEG, JODI 1 dd 06/06/03 KATZMAN, BARBARA 1 dd 06/06/03 PARSONS, KURT 1,909.73 dd 06/06/03 ROSSMAN, DAVID 2,871.44 dd 06/06/03 DAWSON, RICHARD 1,676.41 dd 06/06/03 DUELLMAN, KIRK 1 dd 06/06/03 JOHNSON, DOUGLAS 1,700.19 dd 06/06/03 NOVAK, JEROME 1 dd 06/06/03 PETERSON, ROBERT 1,755.71 dd 06/06/03 SVENDSEN, RONALD 1,700.19 dd 06/06/03 GERVAIS -JR, CLARENCE 2,429.15 dd 06/06/03 BOYER, SCOTT 1 dd 06/06/03 FEHR, JOSEPH 3,432.25 dd 06/06/03 FLAUGHER, JAYME 1 16 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 17 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 06/06/03 LAFFERTY, WALTER 2 dd 06/06/03 LINK, BRYAN 1 dd 06/06/03 PACOLT, MARSHA 1,999.85 dd 06/06/03 RABINE, JANET 2 dd 06/06/03 SCHAULS, ADAM 425.00 dd 06/06/03 SCHWARTZBAUER, LINDA 102.00 dd 06/06/03 STAHNKE, JULIE 2 dd 06/06/03 LUKIN, STEVEN 3 dd 06/06/03 SVENDSEN, RUSTIN 2,893.48 dd 06/06/03 ZWIEG, SUSAN 1,661.45 dd 06/06/03 DOLLERSCHELL, ROBERT 268.49 dd 06/06/03 AHL, R. CHARLES 4,071.70 dd 06/06/03 NIVEN, AMY 1,119.49 dd 06/06/03 PRIEFER, WILLIAM 2,391.25 dd 06/06/03 WEGWERTH, JUDITH 1,666.06 dd 06/06/03 BRINK, TROY 1,470.79 dd 06/06/03 DEBILZAN, THOMAS 1,793.34 dd 06/06/03 EDGE, DOUGLAS 2 dd 06/06/03 KANE, MICHAEL 2 dd 06/06/03 LUTZ, DAVID 1,976.61 dd 06/06/03 MEYER, GERALD 1,805.08 dd 06/06/03 NAGEL, BRYAN 2,304.97 dd 06/06/03 OSWALD, ERICK 1,965.30 dd 06/06/03 TEVLIN, TODD 1 dd 06/06/03 BOHMBACH, JOSHUA 872.85 dd 06/06/03 CAVETT, CHRISTOPHER 2 dd 06/06/03 DUCHARME, JOHN 2 dd 06/06/03 LINDBLOM, RANDAL 2 dd 06/06/03 PECK, DENNIS 2 dd 06/06/03 PRIEBE, WILLIAM 2 dd 06/06/03 SCHACHT, ERIN 2,115.79 dd 06/06/03 TATE, FRANK 1 dd 06/06/03 VERMEERSCH, CHARLES 1 dd 06/06/03 ANDERSON, BRUCE 3,782.47 dd 06/06/03 DOHERTY, KATHLEEN 1,666.06 dd 06/06/03 HERSOM, HEIDI 1,756.65 dd 06/06/03 BORGLUM, DUSTIN 534.00 dd 06/06/03 MARUSKA, MARK 2,439.86 dd 06/06/03 NAUGHTON, JOHN 1,502.25 dd 06/06/03 SCHINDELDECKER, JAMES 1,734.25 dd 06/06/03 BIESANZ, OAKLEY 1,343.38 dd 06/06/03 HAYMAN, JANET 1,029.64 dd 06/06/03 HUTCHINSON, ANN 2,031.16 dd 06/06/03 KOS, HEATHER 409.50 dd 06/06/03 NELSON, JEAN 1,055.15 dd 06/06/03 GAYNOR, VIRGINIA 2, 3 9 5.5 3 17 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD m CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 06/06/03 EKSTRAND, THOMAS 2,558.52 dd 06/06/03 KROLL, LISA 1,016.20 dd 06/06/03 LIVINGSTON, JOYCE 848.73 dd 06/06/03 SINDT, ANDREA 1 dd 06/06/03 THOMPSON, DEBRA. 670.65 dd 06/06/03 YOUNG, TAMELA 1 dd 06/06/03 FINWALL, SHANN 1,968.65 dd 06/06/03 ROBERTS, KENNETH 2,483.35 dd 06/06/03 CARVER, NICHOLAS 2,346.15 dd 06/06/03 FISHER, DAVID 2,794.18 dd 06/06/03 RICE, MICHAEL 672.00 dd 06/06/03 SWAN, DAVID 1,415.05 dd 06/06/03 KONEWKO, DUWAYNE 2 dd 06/06/03 ANZALDI, MANDY 476.00 dd 06/06/03 FINN, GREGORY 1,862.74 dd 06/06/03 FLUG, ELAINE 76.00 dd 06/06/03 GRAF, MICHAEL 1,678.82 dd 06/06/03 KELLY, LISA 1 dd 06/06/03 ROBBINS, AUDRA 1 dd 06/06/03 TAUBMAN, DOUGLAS 2 dd 06/06/03 BREHEIM, ROGER L738.86 dd 06/06/03 NORDQUIST, RICHARD 2,051.24 dd 06/06/03 SCHULTZ, SCOTT 1,888.18 dd 06/06/03 CROSSON, LINDA 2362.18 dd 06/06/03 DIAZ, SUSAN 393.76 dd 06/06/03 EASTMAN, THOMAS 2,345.93 dd 06/06/03 ERICKSON, KYLE 761.78 dd 06/06/03 LEIER, SARA 63.90 dd 06/06/03 PARTLOW, JOSHUA 266.04 dd 06/06/03 PELOQUIN, PENNYE 486.21 dd 06/06/03 RIDLEHOOVER, KATE 40.25 dd 06/06/03 SCHMIDT, RUSSELL 1 dd 06/06/03 STAPLES, PAULINE 2 dd 06/06/03 ABRAHAMSON, DANIEL 144.10 dd 06/06/03 ABR.AHAMSON, REBECCA 256.95 dd 06/06/03 BENDTSEN, LISA 40.50 dd 06/06/03 BRENEMAN, NEIL 332.57 dd 06/06/03 COLE, NANCY 104.74 dd 06/06/03 CORNER, AMY 98.00 dd 06/06/03 CRONIN, CHAD 34.00 dd 06/06/03 DEGRAW, KRYSTAL 195.04 dd 06/06/03 FONTAINE, ANTHONY 442.37 dd 06/06/03 GUZIK, JENNIFER 92.48 dd 06/06/03 HALEY, BROOKE 173.88 dd 06/06/03 HORWATH, RONALD 1,648.82 dd 06/06/03 IRISH, GRACE 171.21 m CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 19 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 06/06/03 IRISH, KARL 152.88 dd 06/06/03 KOEHNEN, AMY 3 6.3 8 dd 06/06/03 KOEHNEN, MARY 490.92 dd 06/06/03 KRONHOLM, KATHRYN 348.10 dd 06/06/03 LAWSON, JOSHUA 45.50 dd 06/06/03 MARUSKA, ERICA 46.20 dd 06/06/03 OVERBY, ANNA 72.00 dd 06/06/03 POWERS, JESSICA 133.75 dd 06/06/03 SCHAEFER, ROB 21.75 dd 06/06/03 SCHULTZ, PETER 20.55 dd 06/06/03 SIMONSON, JUSTIN 56.40 dd 06/06/03 THOEMKE, MARIE 75.75 dd 06/06/03 WILHELM, MELISSA 26.43 dd 06/06/03 GROPPOLI, LINDA 291.13 dd 06/06/03 RENSLOW, RITA 237.60 dd 06/06/03 CRAWFORD - JR. RAYMOND 96.43 dd 06/06/03 LONETTI, JAMES 934.10 dd 06/06/03 PATTERSON, ALBERT 720.04 dd 06/06/03 PRINS, KELLY 889.07 dd 06/06/03 REILLY, MICHAEL 1 dd 06/06/03 STEINHORST, JEFFREY 509.95 dd 06/06/03 AICHELE, CRAIG 1,714.57 dd 06/06/03 PRIEM, STEVEN 1,950.25 dd 06/06/03 BERGO, CHAD 1,933.93 dd 06/06/03 FOWLDS, MYCHAL 1,711.45 dd 06/06/03 HURLEY, STEPHEN 207.06 Wf 93690 06/06/03 CARDINAL, ROBERT 406.20 Wf 93691 06/06/03 WASILUK, JULIE 357.47 Wf 93692 06/06/03 INGVOLDSTAD, CURTIS 131.25 Wf 93693 06/06/03 JAHN, DAVID 1 Wf 93694 06/06/03 MALDONADO, JUANA 674.91 Wf 93695 06/06/03 MORIN, TROY 212.25 Wf 93696 06/06/03 MATHEYS, ALANA 1 Wf 93697 06/06/03 GENNOW, PAMELA 921.38 Wf 93698 06/06/03 HANSEN, LORI 1,992.66 Wf 93699 06/06/03 VIETOR, LORRAINE 1,685.65 Wf 93700 06/06/03 PALANK, MARY 1,676.60 Wf 93701 06/06/03 RICHIE, CAROLE 1,709.20 Wf 93702 06/06/03 SVENDSEN, JOANNE 1 Wf 93703 06/06/03 TICHY, PAMELA 99.00 Wf 93704 06/06/03 SHORTREED, MICHAEL 2,970.56 Wf 93705 06/06/03 STEINER, JOSEPH 453.00 Wf 93706 06/06/03 WELCHLIN, CABOT 2,351.02 Wf 93707 06/06/03 KUMLIN, KARMA 36.13 Wf 93708 06/06/03 FREBERG, RONALD 2,018.34 Wf 93709 06/06/03 JONES, DONALD 1,763.61 19 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 20 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT Wf 93710 06/06/03 ELIAS, JAMES 2,218.68 Wf 93711 06/06/03 JAROSCH, JONATHAN 300.90 Wf 93712 06/06/03 EDSON, DAVID 1,900.70 Wf 93713 06/06/03 HELEY, ROLAND 1,770.77 Wf 93714 06/06/03 HINNENKAMP, GARY 1,761.25 Wf 93715 06/06/03 LINDORFF, DENNIS 1,736.55 Wf 93716 06/06/03 NAUGHTON, RYAN 240.00 Wf 93717 06/06/03 NIEMCZYK, ANTHONY 192.00 Wf 93718 06/06/03 NOVAK, MICHAEL 1,776.96 Wf 93719 06/06/03 BERGREN, KIRSTEN 88.00 Wf 93720 06/06/03 GERNES, CAROLE 673.75 Wf 93721 06/06/03 SOUTTER, CHRISTINE 394.88 Wf 93722 06/06/03 FOERG, ELIZABETH 862.50 Wf 93723 06/06/03 ANZALDI, KALI 30.25 Wf 93724 06/06/03 BOTHWELL, KRISTIN 162.50 Wf 93725 06/06/03 FRANK, LAURA 301.55 Wf 93726 06/06/03 GERVAIS, DAVID 403.75 Wf 93727 06/06/03 GOODRICH, CHAD 416.50 Wf 93728 06/06/03 HOIUM, PHILIP 96.00 Wf 93729 06/06/03 OHLHAUSER, MEGHAN 130.39 Wf 93730 06/06/03 PETERS, TRISHA 153.00 Wf 93731 06/06/03 PETERSON, TYLER 424.13 Wf 93732 06/06/03 SHOBERG, KAKI 72.00 Wf 93733 06/06/03 STROBEL, JESSICA 145.00 Wf 93734 06/06/03 WERNER, KATIE 135.00 Wf 93735 06/06/03 YOUNG, SHAWN 326.00 Wf 93736 06/06/03 GERMAIN, DAVID 1,741.17 Wf 93737 06/06/03 HAAG, MARK 1,575.85 Wf 93738 06/06/03 NADEAU, EDWARD 2,643.39 Wf 93739 06/06/03 BEHR, HEATHER 71.00 Wf 93740 06/06/03 BROWN, LAURIE 473.60 Wf 93741 06/06/03 DISKERUD, HEATHER 77.00 Wf 93742 06/06/03 GLASS, JEAN 1 Wf 93743 06/06/03 JACK, NICOLE 81.65 Wf 93744 06/06/03 MOY, PAMELA 364.25 Wf 93745 06/06/03 SHOBERG, CARY 699.05 Wf 93746 06/06/03 TOLBERT, FRANCINE 151.70 Wf 93747 06/06/03 LINGER, MARGARET 517.63 Wf 93748 06/06/03 ANDERSON, CALEB 152.75 Wf 93749 06/06/03 BACHMAN, NICOLE 62.70 Wf 93750 06/06/03 CHAPMAN, JENNY 284.74 Wf 93751 06/06/03 COSTA, JOSEPH 50.88 Wf 93752 06/06/03 DEMPSEY, BETH 119.60 Wf 93753 06/06/03 DIERICH, ANDREA 69.00 Wf 93754 06/06/03 DOTY, JANET 317.62 Wf 93755 06/06/03 DUNK, RYAN 425.36 20 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 21 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT Wf 93756 06/06/03 FALKENSTEIN, MONICA 27.40 Wf 93757 06/06/03 FENGER, JUSTIN 282.33 Wf 93758 06/06/03 FINNEGAN, KAREN 90.00 wf 93759 06/06/03 FONTAINE, KIM 510.57 Wf 93760 06/06/03 FRETZ, SARAH 124.43 Wf 93761 06/06/03 GRANT, MELISSA 67.14 Wf 93762 06/06/03 GRUENHAGEN, LINDA 243.65 Wf 93763. 06/06/03 HEINN, REBECCA 53.70 Wf 93764 06/06/03 HOLMGREN, LEAH 236.09 Wf 93765 06/06/03 HOULE, DENISE 195.50 Wf 93766 06/06/03 HUPPERT, ERIN 71.91 Wf 93767 06/06/03 JOHNSON, ROBERT 336.55 Wf 93768 06/06/03 JOHNSON, ROLLAND 43.50 Wf 93769 06/06/03 JOHNSON, STETSON 31.80 Wf 93770 06/06/03 JOYER, MARTI 63.80 Wf 93771 06/06/03 KERSCHNER, JOLENE 339.45 Wf 93772 06/06/03 LINDSTROM, AMANDA 68.25 Wf 93773 06/06/03 MATHISEN -JR, DEAN 129.68 Wf 93774 06/06/03 MCMAHON, MELISSA 67.20 Wf 93775 06/06/03 MELCHER, ROBERT 107.25 Wf 93776 06/06/03 MILLS, ANNE 93.15 Wf 93777 06/06/03 MOES, EMILIA 117.30 Wf 93778 06/06/03 MOSSONG, ANDREA 100.10 Wf 93779 06/06/03 O'REAGAN, CHRISTINE 25.94 Wf 93780 06/06/03 OLSON, MARGRET 102.00 Wf 93781 06/06/03 OWEN, JONATHAN 109.50 Wf 93782 06/06/03 PEHOSKI, JOEL 361.73 Wf 93783 06/06/03 PROESCH, ANDY 137.55 Wf 93784 06/06/03 RENSTROM, KEVIN 85.63 Wf 93785 06/06/03 SMITLEY, SHARON 212.00 Wf 93786 06/06/03 TUPY, HEIDE 146.90 Wf 93787 06/06/03 TUPY, MARCUS 259.48 Wf 93788 06/06/03 WAGNER, ERIC 118.80 Wf 93789 06/06/03 WARNER, CAROLYN 66.60 Wf 93790 06/06/03 WEDES, CARYL 131.55 Wf 93791 06/06/03 WELTER, ELIZABETH 235.50 Wf 93792 06/06/03 WHITE, NICOLE 22.05 Wf 93793 06/06/03 WHITE, TIMOTHY 310.05 Wf 93794 06/06/03 WOODMAN, ALICE 80.00 Wf 93795 06/06/03 BOSLEY, CAROL 235.23 Wf 93796 06/06/03 BREITBACH, GARY 1,312.50 Wf 93797 06/06/03 ESALA, HOPE 16.25 Wf 93798 06/06/03 HAGSTROM, EMILY 30.00 Wf 93799 06/06/03 HANSEN, ANNA 28.00 Wf 93800 06/06/03 KURKOSKI, STEPHANIE 43.88 Wf 93 801 06/06/03 NORLIN, AMANDA 36.00 21 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 93802 06/06/03 ODDEN, JESSICA 48.00 93 803 06/06/03 OIE, REBECCA 45.00 93 804 06/06/03 SHERRILL, CAITLIN 193.38 93 805 06/06/03 VAN HALE, PAULA 52.00 93806 06/06/03 BEHAN, JAMES 1,590.15 93807 06/06/03 COLLINS, ASHLEY 157.94 93808 06/06/03 DOBLAR, STEVE 86.45 93809 06/06/03 DOUGLASS, TOM 1,275.21 93810 06/06/03 JAMES, JANET 26.99 93 811 06/06/03 KYRK, ASHLEY 67.95 93812 06/06/03 LOGAN, HEATHER 97.35 93813 06/06/03 SARPONG, SEAN 223.30 93814 06/06/03 SCHULZE, BRIAN 200.70 93815 06/06/03 SEVERSON, HOLLY 67.05 93 816 06/06/03 YOUNG, MATTHEW 54.38 93 817 06/06/03 ZIEMER, NICOLE 222.63 93818 06/06/03 MULVANEY, DENNIS 1 5 920.12 414,845.30 22 AGENDA rr]EM No � _...1 Acton by Council 1 AGENDA REPORT Date Endorsed To: City Manager Richard Fursman Modified From: Lieutenant Kevin J. Rabbett ��- Rejected Subject: Human Relations Commission 2002 -2003 Annual Report -J Date: June 12, 2003 The Human Relations Commission has completed their annual report for 2002 -2003. Background, This annual report covers the activities of the Human Relations Commission from January 2002 through June 2003. Recommendation It is recommended that the City Council review and accept this annual report. Action Required Submit to the City Council for review and approval. KJR:js Agenda # MEMORANDUM TO: FROM: SUBJECT: PROJECT: LOCATION: DATE: INTRODUCTION City Manager Ken Roberts, Associate Planner Conditional Use Permit Review Lexus Automobile Dealership 3000 Maplewood Drive North June 6, 2003 Action by Council Date Endorsed Modified Rejected The conditional use permit for Lexus automobile dealership and maintenance garage at 3000 Maplewood Drive is due for review. (See the maps on pages three through six.) BACKGROUND February 26, 1996: The city council approved design plans, conditional use permit, and a wetland setback variance for the construction of the Lexus automobile dealership. September 24, 1996: The community design review board waived the requirement to screen rooftop equipment at Lexus. September 10, 2001: City staff approved a minor construction project that included a parking lot expansion of 59 new parking stalls which were constructed on the north side of the property.. June 10, 2002, the city council approved a conditional use permit revision and the design plans for Lexus to expand their existing motor vehicle dealership and maintenance garage. (See the minutes starting on page seven). DISCUSSION During original construction of the dealership, Lexus was required to install a sump pump catch basin in the parking lot. The sump pump catch basin is designed to- help clean and filter water runoff from the parking lot prior to running into the adjacent wetland. A condition of Lexus' conditional use permit is that the sump pump catch basin be inspected and cleaned annually. Lexus hired Hydro -Vac, Inc., who inspected and cleaned the sump pump catch basin on. December 12, 2001 and on May 28, 2003. Lexus and the contractor have completed the addition and remodeling and all the associated site improvements. As such, the city should monitor the cleaning of the sump catch basin on a regular basis. Staff will ensure that Lexus has the catch basin cleaned on an annual basis. RECOMMENDATION Review the conditional use permit for the Lexus automobile dealership at 3000 Maplewood Drive again only if a problem develops or if the owner proposes a major change. 1 p:sec311exus review - 2003 Attachments: 1. Location Map 2. Property Line /Zoning Map 3. Approved Site Plan 4. Building Elevations 5. June 10, 2002 City Council Minutes Attachment 1 ffff IN CT o RADATZ f a o �•'1 MESAeI j� W Markham AV W O Pond Kohlman z _ COUNTY Lake W Q ,� COURT KOHLMAN U-1 KOHLMAN S < Norm o AVE. �... (� Haze /wood 7- z Uj cn W 23 Park COUNTY ROAD c� c c� g� brop x [El n x ��` S `^ Trailer a J �,� z W CtR• w Cour ��t z o 2 11 rr 5 3 Cr Z Ix D EHILL RD. S5 NOR � �: � �.. t- ) Aljr* z cn DEMONT AVE. m DEIw14�� AVE. pFL• � >- BROOK AVE. V) a 1+ 8 E 3 ' c ° `' "�°t AVE. r th s w w F BT�OOK W our Cj SEXTANT �� SEXTANT AVE. Pvrk z AVE. 5 G GERVAtS AVE. 01 nFPV GRANDVIEW1 AVE. . pk l •• 3fi VIKING R. v� SHERREN AVE. t - N AVE KnuCRI Head Lake AVE. COPE A\ COP Cr. COPE AVE. ----� a ,., LARK 14 V) . LARK ca AVE. a. ___.. 25 o R �� v z� a � ch � Q L e D. c.� w LAURIE R0. ac LAURIE RD. W J 0 Te Sherwood 2 Y W CC z LELAND RD. SAND HURST Pork z LA��J.�- o Q E a JUN I TION L a AVE. g Y CO. RD. > B 0 Z Pork RKF k - BURKE AVE. BURKE AVE, •r �,a1► J AV. 4, �_ �n c, Q� �� T �` ELDR IDGE AVE. fi5 Cents o unsly► �f. Q,�G ,,/``�� lV. J �!? -- John S1erm � @ Wa_ .�1. LOCATION MAP 3 4 N VADNAIS HEIGHTS WHITE BEAR LAKE 9 couNrr O ooO RoAo D COUNTY 61 fi5 Q HIGHRIDGE C . Q � oc oc 0 LLJ LYDIA ,� �--• W z 1. SUMMIT CT. ST. JOHN'S z � � �' �p •�. 2. COUNTRYVIEW R. DULUTH CT. BLVD. lie ..._S d z 0 z BEAM AVE. M W AVE. ffff IN CT o RADATZ f a o �•'1 MESAeI j� W Markham AV W O Pond Kohlman z _ COUNTY Lake W Q ,� COURT KOHLMAN U-1 KOHLMAN S < Norm o AVE. �... (� Haze /wood 7- z Uj cn W 23 Park COUNTY ROAD c� c c� g� brop x [El n x ��` S `^ Trailer a J �,� z W CtR• w Cour ��t z o 2 11 rr 5 3 Cr Z Ix D EHILL RD. S5 NOR � �: � �.. t- ) Aljr* z cn DEMONT AVE. m DEIw14�� AVE. pFL• � >- BROOK AVE. V) a 1+ 8 E 3 ' c ° `' "�°t AVE. r th s w w F BT�OOK W our Cj SEXTANT �� SEXTANT AVE. Pvrk z AVE. 5 G GERVAtS AVE. 01 nFPV GRANDVIEW1 AVE. . pk l •• 3fi VIKING R. v� SHERREN AVE. t - N AVE KnuCRI Head Lake AVE. COPE A\ COP Cr. COPE AVE. ----� a ,., LARK 14 V) . LARK ca AVE. a. ___.. 25 o R �� v z� a � ch � Q L e D. c.� w LAURIE R0. ac LAURIE RD. W J 0 Te Sherwood 2 Y W CC z LELAND RD. SAND HURST Pork z LA��J.�- o Q E a JUN I TION L a AVE. g Y CO. RD. > B 0 Z Pork RKF k - BURKE AVE. BURKE AVE, •r �,a1► J AV. 4, �_ �n c, Q� �� T �` ELDR IDGE AVE. fi5 Cents o unsly► �f. Q,�G ,,/``�� lV. J �!? -- John S1erm � @ Wa_ .�1. LOCATION MAP 3 4 N Attachment 2 - -- 1 o o•� ► oo_ 100 E ! NTY ROAD D / ■' ■ ■ ■ ■ ioo' i t i io o. - -� io .. �- — 462.58 _ o�' 0 J im 1320 1322 , ;° ` ,� 5 0 _ 4>• r ,7 v � It ! g.30ac. - �•3 C7 3110 A 1.3 k. - 4 a G P 090 �J s 0 o a N o SPARKLE AUTO SAL 3 •. 3 z5. L 1 2�. �9 7 3z� . i . 702,92 r . •� v.. s_ 0• 5 i LEXU E : 744 .;: :'.:' • .'•'•• • ••• •. I F 0 174 -20 X654.2 8 ti A NO . • t• Q VENBERG TIRE , , 0000 AN PROPERTY LINE /ZONING MAP 4 4 N N R . L . S . ►2.7? � — — 4-- o-- t-- — — 46•x.82 — -- — — — -- — — . o--- d.- TowcR y h--i E•-- -a r---1 �- u o ° , PP r oX.. 5 (if I •. 3 z5. L 1 2�. �9 7 3z� . i . 702,92 r . •� v.. s_ 0• 5 i LEXU E : 744 .;: :'.:' • .'•'•• • ••• •. I F 0 174 -20 X654.2 8 ti A NO . • t• Q VENBERG TIRE , , 0000 AN PROPERTY LINE /ZONING MAP 4 4 N Attachment .3 NORM ME PLAN �--.. ,�. ScAM r 5a-o- w e s SITE PLAN y 4 N a r \ 1 3 7 a f r� 1 , l � • 1 1 Q I I 1 , 2 z rr 1 � � •�� ; .r. •r 1 _ I ADDITION ' ADDITION m 1 r TOTAL. WITH NEW ADDITION 14.074 5Q. FT. EXISTI BUILDING • 1 � LZX � ! U � S II400 90. • r ?( 4 _ I FZ 11 ` 01?vJ ADDI N 1 r ' 4 L 1XISTM L46HT STANDARD TO W RMAXATED AS SHOW 1 t , : •,: ; : Z U SSTM GONG. CURD TO W RMOCATED AS SHOWN ~' 3. NM CONC. aMB WMi GARB CUTS TO 1 3 ALLOW SHOW CAR PLACCNMT ' 4T-g• ; I. CXISTM GONG. CURB AND SGN446E TO M REMOVED AND PAVW.NT RMWACSD y I NCW. CCPC. CURB AT NEW CAR DM VERY FULL STALLS ' b. EXISTINri AC4266 B Z STALL6 RVLOCATED 7 ' AS SHOWN 7. TWO WAY AC=% AISW FOR ON- TRAMC 1 lib r� t*W , D NfW MAIM SCR= SAYS ACC856 I 9 oTAL 'p lq E V TIC 5 AST 9. NCW MAAo -N CAR WASH A A=M S r , 10. NCW Accxs w STALLS. POUR TOTAL ADDCD 1 I. NEW GONG. SMALA OR CONC. ' FROST STOOP IZ NCW MN= TRASH MCLOSM r 1 NORM ME PLAN �--.. ,�. ScAM r 5a-o- w e s SITE PLAN y 4 N Attachment 4 n WW - M MZVATION sc" ve r-a — Cl L r rNc u.. Tww %M6 IN CZAR ANDIPM ALLk TtCRMAi. 3MAX FRANCS. 2 PRCMNSHIID MCTAL. C::;F '. 3L AU mma 6 C�i.A55 SECTIONAL ove tD DOOR YM ALl N"A WILL PAND.. 4. INSM ATED HOLLtyW NI>;TAL POOR 5, PAINM PRECAST CONC. WALL. PANMS 66 ib' X 8 ' COIR EROV rACW CAUL BLOM PAINTED TO MATCH MUSTIN6 z W x W OLA65 SLaCK. CJXAR 6 Ova D= W TH vi5M 61.0466. 9. EXSTW C,ONS'i'RUMON TO REMAN. 10. AUAVNiAM DOM FRAME WITH VFAM IL EXTERIOR STML M AAW STAIR. PAWTP.,D. IL PANTED CAM BL4= WILL WALL TO MAToi =S'i M PROPOSED BUILDING ELEVATIONS M 4 N WEST ELFWATION 9. Ban on Sale F�eworks in City tWk.&- �"'°'� Attachment 5 Banned the sal eworlcs sa Hazelwood Park on July 4, 2002, with the understanding that this is e will be addressed in an o <ce being prepared by the Fire Chief for future city events. H. PUBLIC HEARINGS 1. 7:10 (7:18 P.M.) Lexus Dealership (3 000 Maplewood Drive) A. Conditional Use Permit Revision B. Design Approval a. City Manager Fursman presented the report. b. Assistant Community Development Director Ekstrand presented the specifics of the report. C. Boardmember Shankar presented the Community Design Review Board d. Commissioner Fisher presented the Planning Commission report e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Gregg Madsen, Ryan Construction, representing the applicant f. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to adopt the following resolution approving a revision for an existing conditional use permit for a maintenance ; garage at the Lexus dealership at 3000 Highway 61• RESOLUTION 02 -06 -103 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Ryan Construction Company of Minnesota, h applied for a revision to a conditional use permit to expand an existing motor vehicle maintenance garage. WHEREAS, this permit revision applies to property at 3000 Highway 61. The legal description is: Tracts D and G, Registered Land Survey No. 525 WHEREAS, the history of this conditional use permit revision is as follows: 1. On May 20, 2002, the planning commission recommended that the city council approve this p ermit revision. 2. On June 10, 2002, the city council held a public hearing. The city staff published a notice in the p a p er and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. City Council Meeting 06 -10 -02 7 4 NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit revision based on the building and site plans. The city approves this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use. would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minim vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, p olice and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. This shall include the sump pump catch basin design submitted on February 26, 1996. The director of community development may approve minor changes. 2. The proposed construction must be substantially started witlnin one year of council approval or the p ermit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The property owner shall agree to accept responsibility for the annual maintenance and upkeep of the sump catch basins. The owner shall do such maintenance at least once a year and provide city staff with written documentation about the maintenance tasks that are performed. 5. The dealership shall not store any materials or supplies on the outside of the except p , t for what they store In the dump ster enclosure. 6. Vehicle transports shall not load or unload vehicles on the public fight-of-way f Highway 61. y g y City Council Meeting 06 -10 -02 P 5 7. The dealership shall only park vehicles on designated paved surfaces. Councilmember Koppen moved to approve the plans date stamped April 29, 2002 for proposed additions to the Lexus dealership at 3 000 Highway 61. Approval is subject to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall provide staff with detailed plans for the dumpster enclosure. These plans shall show the enclosure .with materials matching - the materials of the building and shall be subject to staff approval. 3. The applicant shall complete the following before occupying the building additions: a. Screen all roof - mounted equipment visible from streets or adjacent property. (code requirement) b. Construct the trash dumpster enclosure, subject to staff approval. (code requirement) c. Post any driveways or drive aisles that are less than 28 feet wide for "no- parking." This includes the driveway on the east side of the building. d. The contractor or property owner shall clean up the site including the removal of the unused silt _ fence and privacy fence sections. 4. If any required work is not done, the city may allow temporary occupancy if a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. 5. This approval does not include the signs. Staff will review any sign changes through the sign permit process. 6. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Wasiluk Ayes -All 2, Z:2Q,�7:45 P.M.) Home Occupation License - Sewing Business (2492 HigJywoann4"Avenue) a. City Manager Fursn'T'aarented the staff b. Assistant Communit�,T.�e�lopment Director �s went d the specifics of the report. C. Co loner Fisher presented the Planning Commission Report. City Council Meeting 06 -10 -02 9 6 Agenda # � T byr r . MEMORANDUM Mcdified TO: Richard Fursman, City Manager Riejecred FROM: Karen Guilfoile, City Clerk ` DATE: June 16, 2003 RE: Temporary Fireworks Permit Fee In 2002 legislation was passed prohibiting the sale of temporary fireworks (tent sales, etc.). During the 2003 -2004 session, legislation was passed that reverses the 2002 decision and allows for temporary sales of fireworks. Our current ordinance for annual (indoor) sales of fireworks sets a fee of $100 for the annual license. We previously allowed temporary permits (also charging $100) and justified the cost due to staff time in inspection and monitoring of the tents and what was being sold. The 2003 -2004 legislation states that the annual license may not exceed $100 but we can charge up to $350 for temporary sales. Fees are to be justified by actual costs. In speaking with Fire Marshall Gervais and my staff, we agree that the $100 fee is appropriate and request council approval for setting the fee amount. AGENDA ITEM AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Director of Public Works /City Engineer SUBJECT: Parkway Lift Station Removal Improvements, Project 02 -14: Resolution'Approving Final Assessment Roll Adjustment DATE: June 16, 2003 Action by Council Date Endorsed M odified .- .�.�..�.....,.... Rejected Introduction A final adjustment to the assessment roll is required to close the proceedings on the Parkway Lift Station project. Approval of the resolution setting the final amounts and dates for payment is required to proceed with the financial issues with this project. Background On April 28, 2003, the city council received one assessment objection at the Parkway Lift Station Removal Improvements assessment hearing from Mr. Gary Blair regarding two parcels. A recommendation on action for one objection was provided for the council to revise the final assessment roll for the project on May 27, 2003. There was confusion with the final adjustment and Mr. Blair addressed the council and was referred to staff for clarification. The attached resolution finalizes the adjustments acceptable to Mr. Blair. Following is a summary of the objection: Gary and Aileen Blair (PIN 172922440018 and -0019) request that their properly be assessed at the residential rate rather than the commercial rate. The Blairs own two parcels at this location. One is zoned commercial and the other is zoned residential. The Blairs are requesting a revision to the assessment for the residentially zoned parcel. Both properties are vacant and the Blairs had applied to the city to develop both parcels as a commercial site (Carpet Court). Their application was withdrawn due to staff and hearing opposition expressed after appearing before the planning commission. There is no guarantee that this parcel will develop as commercial and the properties to the west are residential properties. For that reason it would be reasonable that the parcel be assessed as residential property. If the property were to develop as commercial property anytime in the next 15 years, the balance between the commercial and residential assessment could be paid at that time. Recommended Adjustments The following action is recommended for this request: Gary and Aileen Blair (PIN 172922440018 and - 0019): Grant request that their property be assessed at the residential rate rather than the commercial rate. Recommendation Staff recommends that the city council approve the attached Resolution for the Adoption of the Revised Assessment Roll for the Parkway Lift Station Removal Improvements, Project 02 -14. Attachment: Resolution y 3 RESOLUTION ADJUSTMENTS TO ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on May 12, 2003, the assessment roll for the Parkway Lift Station Removal Improvements, Project 02 -14, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, one property owner filed an objection to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: 1. Gary and Aileen Blair (PIN 172922440018 and -0019) request that their property be assessed at the residential rate rather than the commercial rate. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: A. That the City Engineer and City Clerk-are hereby instructed to make the following adjustments to the assessment roll for the Parkway Lift Station Removal Improvements, City Project 02 -14: 1. Gary and Aileen Blair (PIN 17292244001.8 -and - 0019): Grant request -that both parcels be assessed at the residential rate rather than the commercial rate. B. Such assessments shall be payable in equal annual installments extending over a period of 15 years, the first installments to be payable on or before the first Monday in January 2004 and shall bear interest at the rate of 6.0 percent per annum for the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2003. To each subsequent installment when due shall be added interest for one year on all unpaid installments. C. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than August 1, 2003, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after August 1, 2003, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or ,interest will be charged through December 31 of the next succeeding year. D. The city engineer and city clerk shall forthwith after August 1, 2003, but no later than September 2, 2003, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Adopted by the council on this 23rd day of June 2003. i Agenda MEMORAI TO: Richard Fursman, City Manager FROM: Bruce K. Anderson, Director of Par DATE: June 5, 2003 for the June 23 City C Action by Council Date---- Endorse. Modified Rejected SUBJECT: Housing Replacement Fund Transfer to the Park Development Fund Introduction The Maplewood City Council approved a seven -lot subdivision on the property that was once known as Gladstone Park. The city had a closed bid process and sold six, of the seven lots to Dale Perrault, president and owner of Perrault Construction Inc. in the amount of $496,100 or a per lot cost of $82,683. The seventh lot was sold to Robert Kliewer in the amount of $50,000 as part of the redevelopment project at Larpenteur Avenue and 1 -35E. Background The Maplewood City Council approved a seven -lot subdivision called Gladstone Park Addition located at Burke Avenue East and English Street on April 3, 2002. The seven -lot subdivision was developed in cooperation with the public works department as part of the English Street upgrade. Six of the seven lots were sold through an open bid process to Dale Perrault on Monday, October 14, 2002. The city housing redevelopment program acquired five homes at the intersection of Larpenteur Avenue and Adolphus Street due to drainage issues. One of the caveats of the homes purchased from Mr. Kliewer was to sell him one of the seven lots in the Gladstone Park Addition. The agreed upon sale price for the lot for Mr. Kliewer was $50,000. It is my position that the value of lot seven was actually $82,683. The purpose of this memorandum is to request a transfer from the housing redevelopment fund in the amount of $82,683 to the park development fund. I have reviewed this request with finance director Dan Faust and he has indicated that there will be adequate funds in the housing development fund to make the transfer with the City Council's approval. Recommendation Staff recommends that the park development fund be credited $82,683 for the sale of Lot Seven of the Gladstone Park Addition from the housing redevelopment fund. kd\gladstonepk.mem c: Melinda Coleman, Asst. City Mgr. Dan Faust, Finance Director I AGENDA NO. Ammon by council Date Endorsed AGENDA REPORT Modified Rejected � J TO: City Manager FROM: Finance Director RE: Transfer To Close Fund For Carver Avenue Trunk Sanitary Sewer, Project 3 -17 DATE: June 11, 2003 The feasibility report for the Carver Avenue Trunk Sanitary Sewer project indicated that the cost of the project is prohibitive until some future development is proposed. i It is recommended that the loan -eil approve--a transfer -of- $6,567.40 from -the- -- - - - -- General Fund to the project fund to finance the feasibility study cost and authorize the appropriate budget changes. PARNANCEMORMAGNUose0317 Agenda # ) 7 1 1 MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: Tax - Increment Financing PROJECT: Sibley Cove LOCATION: County Road D and Ariel Street APPLICANT: Sibley Cove Limited Partnership (David Steele) DATE: June 11, 2003 INTRODUCTION Action by Coil Date Endorsed Modified _ Rejected The applicant is requesting that the city council approve the use of tax - increment financing (TIF) for the Sibley Cove apartment proposal. This project will be on the south side of County Road D, west of Ariel Street. (See the maps on pages 4 through 6.) The applicant is proposing to develop an 80 -unit apartment building with 40 units of affordable or work force housing on a 7.1 -acre site. (See the proposed site plan on page 6.) The applicant is requesting that the city approve the use of 90 percent of the TIF for up to 26 years. In return for this financing, the developer would keep the rents affordable for low and moderate- income persons for work force housing. (Please see the financing narrative starting on page 8.) BACKGROUND On April, 28, 2003, the city council approved the following for the Sibley Cove apartments: 1. A change in the city's land use plan. This change was from BC (business commercial) to R- 3(H) (residential high density). 2. A conditional use permit (CUP) for a planned unit development (PUD) fora 100 -unit (80 units in phase one with room for an additional 20 units) apartment development. The applicant requested the CUP because the existing BC (business commercial) and LBC (limited business commercial) zoning districts limit the uses on the site to commercial, office and retail uses and allow multiple - family residential uses only with a conditional use permit. (See the property line /zoning map on page 5.) 3. The project design plans. DISCUSSION Tax - increment Financing Tax - increment financing uses the increase in taxes from a development to finance projects with a public purpose. Tax increment is the difference in taxes between the current amount and the amount after a project is completed. The developer is requesting 90 percent of the first 26 years of tax - increment from this project. The financial consultant estimates that the gross tax - increment from this project would be nearly $100,000 each year. The actual amount would vary because actual future -year tax rates and tax capacities will vary. Tax increment money would normally go to the various taxing jurisdictions. The largest recipients would be the city, county and school district. The following chart shows the taxes from this project that each governmental unit would receive if the developer built this project without TIF. Unit of Government Tax Impact (2003 Rate and Values) City of Maplewood $26,645 Ramsey County $40,164 I.S.D. #622 $18,483 Others None TOTAL $85,292 To approve this financing, the city must determine that the developer would not have built this project without TIF. Mr. Steele wants to use the TIF to help cover the cost of the underground parking, other infrastructure elements and to help keep the rents affordable for work force housing. (Please see the narrative attachment starting on page 8.) The agencies listed above may not have received this money if the city did not approve the use of TIF. Zoning Approvals The city does not usually approve tax - exempt or TIF unless the city has approved the proper zoning. This avoids neighbors criticizing the city for. approving the financing before holding the public hearing for the zoning changes. Neighbors may claim that the city has approved the project before the zoning hearing by approving TIF. In this case, the city's approvals on April 28, 2003, are the zoning approval for this proposal. RECOMMENDATION Adopt the resolution starting on page 17. This resolution establishes a tax - increment financing district for the Sibley Cove Apartments on County Road D and Ariel Street for up to 26 years. Subsequent to the establishment of the tax - increment financing district, the City must approve a Development Agreement that establishes the" number of years of tax - increment assistance the City will provide to the developer. This approval establishes the tax - increment district and sets the upper limit for the number of years of TIF to the developer at 26. The number of years of increment given to the developer will depend on the justification and need as documented and approved by the city council with approval of the Development Agreement. The Development Agreement will also require that the tax - increment financing assistance be subject to the builder meeting all city conditions of approval for the project. 2 REFERENCE Past Actions on other Housing Financing 1982: Council gave concept approval to using tax - increment financing to help with the development of a seniors housing project. This project would have used about $150,000 of tax - increment funds for each of two senior housing developments (Hazel Ridge and Bennington Woods). The developer abandoned the program. 1- 14 -85: The council gave preliminary approval for $5.8 million of tax - exempt financing for up to 100 units for the Hazel Ridge Seniors Residence at 2696 Hazelwood Avenue. 11- 25 -85: The council gave preliminary approval for $6.5 million of tax - exempt financing for the 116 -unit Harmony School (Casey Lake) Seniors Residence (County Road C and White Bear Avenue). This was subject to construction beginning within one year. (The developer never built this project.) 1987 -88: The council approved $2,448,100 of tax - exempt housing revenue bonds for the 60 unit Cottages of Maplewood (Village on Woodlynn) project. The council also approved $275,000 of tax - increment financing. 1988: The city received a federal grant (CDBG) of $252,500 for the Village on Woodlynn. The developer used this money toward the purchase of the land. 1991: The city council approved tax - exempt and tax - increment financing for the'Carefree Cottages of Maplewood (Phases I and 11). In 1993, the council asked the county to approve a low- interest loan for this project. The county approved the loan. 2003: The city council approved a tax- increment financing request for the Van Dyke Village town houses on Van Dyke Street. Income Limits The income limits for the work force housing residents in this development are: 1. For a three - person household, at the 50 percent median income level, an annual income of about $34,500 per year. 2. A three - person household, at the 60 percent median income level, will have an annual income of about $41,000 per year. kr /p:Sec 2N /Sibley Cove TIF.mem Attachments 1. Location Map 2. Property Line /Zoning Map 3. Site Plan 4. Maplewood Development District No. 1 Map 5. Narrative Attachment date - stamped June 6, 2003 6. Resolution: Tax- increment financing 3 Attachment 1 WHITE BEAR LAKE COUNTY Rnsn n - I -- 1 I I AVE. 11:141 am end �� f � r _. North OC PROPOSED TIF DISTRICT GALL AVE Ir OODLYNN AVE o * T40 W cc I cn o o { 2. �cn a � � n m LYDIA � a '� a �z � o AVE. N �-S p� m C**) Cl) � � U � � � �Q� c �' STANDRlDGE 3 g ems = MAPLE LA. BEAM H� AVE. �- v � a� � MAPLE VIEW AVE. z W Y RADA7Z a Cr. AVE. � - 11tE501 AV � W ° NORTH- SAINT PA �$� W COUNTY � COURT w KOHLMAN olowd w ` o AVE. Phric � Z g > Cr 0 D EDGEHILL RD. :5 DEMONT U. Cr. w AVE. 'S ce 3 g z � Y j � GERVAIS Z z O W Y cn 1 I I AVE. 11:141 am end �� f � r _. North OC PROPOSED TIF DISTRICT GALL AVE Ir OODLYNN AVE o * T40 W cc I cn o o { 2. �cn a � � n m LYDIA � a '� a �z � o AVE. N �-S p� m C**) Cl) � � U � � � �Q� c �' STANDRlDGE 3 g ems = MAPLE LA. BEAM H� AVE. �- v � a� � MAPLE VIEW AVE. z W Y RADA7Z a Cr. AVE. � - 11tE501 AV � W ° NORTH- SAINT PA �$� W COUNTY � COURT w KOHLMAN olowd w ` o AVE. Phric � Z g > Cn J W EL� AVE J z LOCATION MAP 4 4 N W D EDGEHILL RD. :5 DEMONT U. Cr. w AVE. BROOKS Cn AVE. � z L;S= � GERVAIS Z z CT. W Y Cn J W EL� AVE J z LOCATION MAP 4 4 N Attachment 2 1 .694 :l) lam. CAI �.. ' H .zo • �l o - ... (. f o t Ai.. ) J N . c �. t. o a.,C. . d i -41 ` O L J (7) , , � � � ... WEN DY'S v : I AMOCO PE RKI N S , : �, :.-• , fu o �� . 4.FxE v Rer, yes • - - .. _ _. - ;.�. z , zo -�• _ _ _ = , - 57.6 COUNTY ROAD D m - moo• ) � °� 5s `, 162'_ � o m .92. � r 3S',7 -4 o° ARBY S ol) -- N 3100 DAYCARE �' o c 26 Q JLC . d v 2 9 ° -� a % o - 3 J CENTER o ► 3.4-7 °)° 200 orc. • - t �� 2 b - - .• - 0 - 253) 3 a h , . > ��,� • a SITE CID � tin 160 .63 . � T2 3094 4 0. �� s - � \ N • � M I 1 02 0-c". 10) :w 3088 ° -—— i - - - - -- z� - _ ' SITE J cI7 3070 Pi ) _ ''3 41 ui uj, .5-5 , — — mom_ 3I14 W''� Ilk 0 C , 3050 1985 , /•J� do f` �) 10 n 01 a 2 o o _ 3,u z 2'I 0 29 \9 0 6 3i - , U TrL . o 6. i �• n I �� 1 3� ' ' At 24oi - -�' � 9 i• t 'r 114. 2Z 0' v , s WOODLYNN AVENUE c PLAZA 3000 c p N I f &SC M 9 2.4-0 6. GO 3 i Q V � V � Oo F O N � (43) PROPERTY LINE /ZONING MAP 5 4 N l Attachment 3 C O UN TY R OA D. "D - - - - -- -- -- 1 t4.3�; 33.0 ril4.5 I � I • I V Z G �� , W }( __ I L W ca 7✓ Lu - - I � Q DAYCARE CENT t� Wfil r � �,. I I c ,, 1 - W 1 TOT LOT ` a. ?%I 174.0 a � FuPW AWTION t r 'na r I— - • _ - - _ _ E161 t1VG 8 U0.01NG . ~ T - ' _ _., - --- - - ._-. _ - - • - E)GSTTNG BUILDING - • --- - - - - 1 SITE DA?'A ' • • A • ' + I BOUNDARY AREA— • • _ Sq.Ft. . • -- : r s 226.0 J TYPICAL TYPICAL PROPOSED TOT LOT ±900 Sq.Ft. f 'HANDICAP STALLS' PROPOSED BITUMINOUS PARKING LOT--±53,4,32 Sq.Ft. PROPOSED SIDEWALK f 7,20 7 Sq. Ft. . PARCEL A TOTAL IMPERVIOUS SURFACE ±93,,769 Sq.Ft. TOTAL OPEN SPACE — Sq.Ft. i 1 8 .+216.351 NUMBER OF PARKING STALLS - ---100 Stalls (INCLUDES 2 HANDICAPED STALLS) I ♦+ L: I - 1 1.1 IPAfW*G �Tg I I It PA"d s" Li . I • 1 • • ` • r 1( I II I I! i I 2 ' S i"`t' 1 1 1 1 1 1 1 1( FO%k IPAkMC I L — .L 1.._ I E �asnNC 81 T. � . - � / 4t _.j LLJ I - FA *960 FA RADIUS • Q ,. c ++ s • * • 1 I ' 1131' FALL • r _ RAD 4=711m no r r r .. r .. w r s 1 STCMWARN Pa cm , I SITE PLAN 6 4 N f 1 st �. 1 • 1 t r 'na r I - • _ - - _ _ E161 t1VG 8 U0.01NG . ~ T - ' _ _., - --- - - ._-. _ - - • - E)GSTTNG BUILDING - • --- - - - - 1 SITE DA?'A ' • • A • ' + BOUNDARY AREA— • • _ Sq.Ft. PROPOSED APARTMENT BUILDING AREA• - ±32.230 Sq.Ft. TYPICAL TYPICAL PROPOSED TOT LOT ±900 Sq.Ft. PARKING STALLS' 'HANDICAP STALLS' PROPOSED BITUMINOUS PARKING LOT--±53,4,32 Sq.Ft. PROPOSED SIDEWALK f 7,20 7 Sq. Ft. . to • la. r� TOTAL IMPERVIOUS SURFACE ±93,,769 Sq.Ft. TOTAL OPEN SPACE — Sq.Ft. i 1 r .+216.351 NUMBER OF PARKING STALLS - ---100 Stalls (INCLUDES 2 HANDICAPED STALLS) SITE PLAN 6 4 N Attachment 4 A map of Maplewood Development District No. 1 is set below: f ! 1 c 7 1 ft%0MA& SL aim 4M some" ut� anon" MIND �. MOM- 00111M W1111 di jet e" S . CITY- MAPLEWOO DEVELOPMENT DISTFUCT NO, I I It -� 1 � 1 .►` s► i k i i i I Io rw law f ! 1 c 7 Attachment 5 ATTACHMENT A TO APPLICATION FOR TAX INCREMENT FINANCING --*... SIBLEY COVE JUN 1. Project Description: RE a. General The project will consist of 80 newly - constructed apartment units in one 3 -story, "L "- shaped, wood -frame structure. with interior hallways and one centrally- located elevator. There will be 70 two- bedroom units averaging approximately 920 square feet each, and 10 three - bedroom units averaging approximately 1,250 square feet each. The Minneapolis -based builder, Weis Builders, Inc., is among the 10 largest builders in Minnesota and among the 150 largest builders in the U. S. Additional narrative about the project is attached hereto. b. Exterior Finish Valuable suggestions as to the exterior finish were made and incorporated at the City's design plug stage. Exterior siding will be part brick and part vinyl. Roofing material will be asphalt shingles and fabricated shakes. An awning will be constructed to shelter the front entrance. Units will have French balconies with sliding glass doors. It should be noted that the incorporation of suggestions made by the City at the design stage added approximately $250,000 to the project cost as originally proposed. C, Parking. An outstanding feature of this project is the inclusion of a secure heated underground parking stall for every unit, located underneath the building. There will be no additional charge for the underground parking. In addition, there will be at least one surface parking space for each unit. The numerous utility easements on this site, while not m % the construction of sufficient surface garages impossible, would have resulted in an inefficient and unattractive parking arrangement on the surface. It should be noted that the addition of underground parking adds about $400,000 to the project cost. d. Landscaping This project will include much useable green space. Landscaping will include a large open lawn with children's play equipment, two rainwater gardens, tenant gardening plots, and a path leading to a shallow storm water pond (normally dry) around which will be planted various wildflower and water - loving plants. Additional fencing, sidewalks, and exterior lighting requested by the City were valuable suggestions but added to the project cost. e. Suitability as workforce housing 50% of the units will be rent - restricted according to guidelines established by the MI-IFA. Taking into account the uali q tY new construction, the green space landscaping features, the elevator service, and the underground parking, it is expected that this housing will be much sought after by workforce housing. 2. Estimated Permanent Sources of Financing MFHA First Mortgage $ 4 MHFA FFCC Loan $598 Ramsey County BRA $500 Tax.Credit Owner Equity $2 Financft Ga $1,175.234 ** Total Project Cost $9 7 686,004 * $320,000 of this amount is not yet finally committed. * * This gap does not include a $286,400 N HFAA- required contingency amount that the owner has agreed to fund with its own funds, nor does it include a $1,790,000 MHFA- required payment and performance bond requirement that the owner has agreed to fund with its own funds. 3. Need for tax increment assistance for project: Project Rents The reduction in rents from market rate to rents restricted at a level based on 50% of area median income significantly reduces the mortgage loan funding available. An estimate is that making 40 units in the project affordable versus market rate ($220 month lower rent on each unit) cost approximately $1,190,000 in funding. This is the hidden cost of lowering rents to be more affordable to the city workforce. The applicant has done its best to fill that gap with other sources (NU-IFA, and Ramsey County HRA) before applying for tax increment assistance. If this project can't proceed, those other sources of funding - would be lost, and it would be reasonable to assume that any ..alternative workforce housing project would have even a greater funding gap. Project Costs The project costs represent the best estimate of the builder, which is known to be one of the very best and most efficient local builders of multifamily dwellings. These costs include certain basic infrastructure costs as follows: Utilities, Surface grading and $345,000 paving, sidewalk SAC/wAC 116 Park Dedication (after credit) 52 Total basic infrastructure . $513,000 In addition, there were certain special building costs added by design suggestions from the City as follows: Additional Landscaping $30X0 Additional Sidewalk 20 3P 000 Rainwater Gardens 25,000 Playground and Benches 35,000 Fence 20 Underground parking 400 Upgraded Building Exterior 25 0, 000 (brick, French balconies, architectural treatments Total Special Building Costs $780 4. The amount of TIF requested is reasonable when compared to these basic infrastructure and special building costs. The applicant believes that it has explored all other options to close the financing gap before coming to the City with this request. Amount and structure of tag increment financing requested: The Applicant is proposing the creation of a Housing TIF District and pay -as -you go tax increment financing equal to approximately 90% of the projected tax increment, for the maximum term of the TIF District (approximately 25 years). It is anticipated that this will take the form of a pay -as- you -go note with a 6.50% interest rate. It is anticipated that this TIF will be pledged to raise loan proceeds for the project. Although the City's consultants will perform an estimate of the TIF available, our estimate is that such a pledge of TIF will result in loan proceeds of up to $780,000 (net of an interest reserve of $116,000) being available for project costs. Thus TIF would cover the $1,175,234 financing gap shown above. The remainder of the gap, should TIF financing be available, could be covered by a deferral of a portion of the developer's fee. 10 ATTACHMENT B ADDITIONAL, PROJECT INFORMATION Sibley Cove, Maplewood Multifamily Housing Resource Application Narratives Oues1tion #1 — Describe the extent to which the proposed housing is consistent with the purpose and mission of the ap ficant. The purpose and mission of MWF Properties' Sibley Cove project is to provide an attractive, convenient, cost effective, secure, and diverse living environment of "work force housing" in the northeast suburban St. Paul, MN area. MWF Properties' intent is to develop the project with maximum community participation, cooperation, and utilize every practical innovation, cost and space saving technique available in order to enhance the tenant's familial and economic position. Project Description Sibley Cove will occupy approximately 7.1 acres of vacant land located at the southeast quadrant of County Road D and Ariel Street in Maplewood, MN. The site will front on County Road D and is three blocks south of Interstate 694 and one block east of white Bear Avenue. The 80 apartments in Phase I (along with a proposed 20 additional apartments in Phase II) will be located within one three -story walk-up building with underground parking. The design is somewhat of an 'T" shaped single building, which will provide privacy and security while maximiz a two+ acre courtyard for the residents and their children's play area. The unit mix will include two- and three- bedroom apartments to meet the demands for work force family housing. The site plan for Sibley Cove was designed to generally follow the natural topography of the land and to allow for maxim green space areas to remain. We have incorporated the use of "Smart Growth" principles, such as a convenient entrance and ample surface parking along with secure underground parking while creating very little impact on the surrounding areas. The project will utilize the thoughtful use of available funding tools and the . inclusion of economically integrated and physically diverse living environments. Judy Karon, the Director of Ramsey County Community and Economic Development, recommends approval, and Ramsey County has committed $500,000 for the project. , The site is within three miles of numerous schools, libraries, day care centers, grocery stores, drug stores, banks, and public services. The Maplewood Mall with plentiful shopping and employment opportunities is within walking distance of Sibley Cove. Public transportation is within a few hundred yards of the project. Roadway accessibility to white Bear Avenue is signalized and direct access to Highways 36 and 61 and Interstates 3 5 E and 694 is second to none. 11 Question # 2 — Describe the need for this t�pe of housing in the area and how the ,prolect's goals and objectives meet the need. The demand for rental housing in the Maplewood area, particularly "work force housing ", is evidenced by the attached letter of support from the Ramsey County Director of Community and Economic Development. The expansive local economy has recently seen significant growth and this has put undue pressure on the availability of "work force housing ". Funds from all feasible sources will be used to cover eligible development expenses identified in the enclosed application. The Sibley Cove Apartments of Maplewood are part of a comprehensive development effort to link housing, jobs, transportation, recreation and retail services. The project has been developed in cooperation with the City of Maplewood and Ramsey County officials to ensure the housing is in conformance with their community expansion plans and "Livable Communities ". Furthermore, the convenient location of Sibley Cove and its proximity to St. Paul, and the availability of nearby public transportation creates linkage to a large number of jobs, recreation, education, and the arts for dependent workforce tenants. Finally, nothing could better exemplify the need for cost effective housing than looking at project comparables. Birch Glen Apartments is a new development that is directly across_ Ariel Street from the Sibley Cove site. Mr. John Hatfield of Birch Glen Apartments was contacted at (651) 43 9 -7 812 by Ms. Amy Wahlstrom of MWF Properties to compare the rent structure of Birch Glen Apartments. The following are the "market rate" rents provided to Ms. Wahlstrom: 2 - Bedroom, 1 - %2 bath, 1026 SF ... .........................$1,145 /month 2 - Bedroom, 1 %2 bath, 1187 SF ... .........................$1,280 /month 3 - Bedroom, 2 - bath, 1261 SF ........................... $1,3 80 /monnth Each apartment will have one parking space in the common garage, and one surface space available for no extra charge. Question #3 Tar eted Pop ulation • Provide a precise description of the targeted population(s) that have been identified in the application that will be served by the development. The anticipated demographic served by Sibley Cove will consist of low to moderate - income individuals with one to four children. These households will earn approximately $20,000 - $40,000 per year. They will work for area employers including 3M Company, St. John Hospital IC Systems Collection Agency, HB Fuller, Imation, and many of the other businesses in the City of Maplewood and the St. Paul metro area. Based on our research, we expect the racial composition to closely match the surrounding area. We can expect approximately fifty to fifty -five of the apartments to be rented to White tenants. The remaining twenty -five to thirty apartments will be rented to Native Americans, African Americans, and Asian/Pacific Islanders. 12 • Describe marketing efforts or' project design features that will attract the targeted population(s), including any collaborations and partnerships proposed with members or organizations addressing the needs of the targeted populations. • Describe past successful experiences in marketing to or working with targeted populations. Sibley Cove will be managed by Weis management, a property management firm with over 30 years' experience in multifamily housing. Weis Management has established track record of service to underserved populations, both single female- headed households and people of color. Weis Management professionally manages forty properties, including five similar tax credit projects in Rochester (3), Rushford (1) and Onalaska, WI (1). Weis will initially market to targeted populations with site signage, newspaper advertising, Internet advertising and notices to local housing connections in Maplewood and the eastern St. Paul suburbs to include the HRA, Ramsey Action Program, and other social service agencies. A brochure will be generated to distribute to interested parties. Weis actively markets to underserved populations by directly notifying local area housing authorities and community service groups during initial rent -up and when vacancies occur. Their marketing efforts have successfully resulted in creating racially and socially diverse populations at their projects. As evidenced by the property demographics information below, Weis has been able to successfully market to individuals who are least likely to apply as well as those who are most in need of workforce housing. 13 Rochester Square Apartments, Rochester 104 T Tnitc Vvlite 32 18.6% Black 137 79.65% Other 1 _ .58% Couples 5 .82% Single Men 41 Sin le Women 56 GeoMetowne Homes, Rochester 100 1Jnit.q White 148 60.66% Black 86 35.25% Asian 8 3.28% Pacific Islander 2 .82% Couples 22 Single Men 30 Sin le Women 142 Sunrise Townhomes, Rochester 241 Jnits White 46 70.77% Black 11 16.92% Asian 7 10.77% Pacific Islander 1 1.54% Cou les 6 Sin le Men 3 Sin le Women 12 I Weis Management intends to market Sibley Cove to single female- headed households and people of color' much the same way they have successfully attracted these tenants to their existing developments. This includes making contacts with the. local housing and redevelopment authority, public housing agency, and social service agencies. They have routinely advertised vacant units at local churches. Weis will send a monthly vacancy list to the local Chamber of Commerce as well as community organizations and local businesses that employ potentially eligible tenants. Weis Management also looks for ways to maintain a positive rental experience for their tenants of color. One of their properties contains a community room at which ecumenical religious services are conducted. They have a Somali individual on staff at the Rochester Square Apartments to assist with language and cultural issues among their sizable Somali tenant population. Organizations with which Weis Management will collaborate to market "Sibley Cove to underserved populations include: • Children's World Daycare Center (next to the development) • The East Metro Women's Council • Ramsey Action Program • Ramsey County Human Services Department 14 • Housing Link • Ramsey County Work Force Center • Lutheran Social . Services . • Hmong American Partnership • Lao Family Community • ....and others Question #4 - Description of site and surrounding land uses The 7.1 -acre development is designed for maximum utilization of the developable land as "green space ", while incorporating areas that are within utility easements for resident garden plots. The site configuration lends itself to a "wrapping" building or courtyard design to create a large area of privacy, conceal the effect of building mass, and yet remain accessible to the .community and utilizes the City's area.bike & walking path on the north side of the development. The site design includes 3 + acres (45%) of green space, "rain water gardens" for stone water detention, and a Tot Lot area in the center courtyard. The Tot Lot area will be designed into the project to create a sense of community and neighborhood, and will incorporate child safety playground equipment. A summary of the bordering or contiguous properties is as follows: a. East side fronts on Ariel Street with the new (market raze) Birch Glen Apartments being constructed across the street on Ariel b. West side contains light commercial, retail and restaurants C. South side (300 feet from apartments) is a small shopping center d. North side of the site fronts on County Rd. D across from Perkins Restaurant NOTE: e. Located on the northeast .corner next to the development is the Children's World Day Care & Learning Center. Question #5 — Describe how the site and design o the proposed housing is suitable for the housing needs of the proposed tenant population The site provides center courtyard privacy and security from vehicular and pedestrian traffic and enhances a peaceful and safe environment with recreation space for families with young children. The 3 -story walk- up building (with four entrances and stairways) provides easy access and each apartment will have a secure parking spot in the underground garage for their vehicle. We are developing housing that will specifically meet the needs of the low to moderate income wage earners in Ramsey County. We know the city needs safe, convenient and affordable housing, that families can be proud to call their home. Sibley Cove will provide all the conveniences you would find in an above average apartment community at a price less than the cost of typical housing in the area. The development will offer two and three bedroom apartments to accommodate households of two to six persons. 15 Additionally, the project will include handicapped accessible units. Our apartments will feature energy efficient appliances to save electricity; trash removal, sewer and water service will be included. Washer and dryer are available in each apartment. The project will be built with plenty of green space, resident garden plots in the southwest corner of the site, and a playground Tot -Lot for children. The Sibley Cove is conveniently located near major regional roadways (Hwy 36,1-35E, and I -694) and is within, three miles of virtually all private and public services, schools, shopping, and childcare services necessary for working families. Transportation and traffic flows on the arterial streets have more than sufficient capacity to serve the Sibley Cove residents. Rent and income limits of the tax credit program work well with the targeted demographic group served by this development. The local workforce needs to have affordable housing within a reasonable distance to the areas in which they work and play. Question #6 — Common, commercial, administrative, program or community space(s) ..... describe the use of the space. The development does not contain any commercial or administrative program or community spaces. However, the site will have outdoor amenities for the residents use, including V2 acre of garden plots, the Tot Lot area, and over two acres of green space within the privacy of the center courtyard. The courtyard is an ideal area for lawn recreation, Bar- B -Q's, and picnics. Furthermore, the City bike and walking path is located on the north side of the site, connecting the site to area paths for miles of recreation. The Tot Lot area will be designed into the project and will incorporate child safety playground equipment. The use of these amenities will be free to all residents. Question # 7 — Describe the status of neighborhood & community support, and approvals needed The Maplewood Director of Parks & Recreation, the City's planning staff, and the Ramsey County Director of Community and Economic Development have provided significant support for the Sibley Cove development. The project has received the following financial and in -kind support: a. The City of Maplewood will waive $16,250 of Park Dedication Fees b. The Seller has made significant price concessions of $24,750 and has agreed to pay an estimated $29,700 of assessments related to the City's County Road D improvements (City estimate). This contribution to the project is specifically to see this project get off the ground and to aid the developer in work force housing. Total contribution of the Seller is $54,450.00 (see addendum to purchase agreement). c. The project will require a change in the current land use plan from BC (business commercial) to R -3(H) (residential high density). The Maplewood code allows multi-family dwellings on land that the city has zoned BC conditional use permit. The developer's representative, David Steele, has had several meetings with the city staff and preliminary meetings with the Planning Commission and City Council. MWF Properties has had nothing but cooperation from the City of Maplewood; we fully effect to secure all zoning and pen approvals necessary to complete this development. d. The only true neighbor adjacent to this project is the Children's World Day Care & Learning Center. Ms. Jennifer Loucks, the Center Director, is not only an ardent supporter of this development, but she has graciously suggested that Sibley Cove and Children's World should co- market their services to each other's clients and potential clients. 16 Attachment 6 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, SOTA HELD: June 23, 2003 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly called and held on the 12th day of June, 2003 at 7:00 p.m.. The following members of the Council were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION APPROVING THE MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 AND ESTABLISHING HOUSING DISTRICT NO. 1-8 AND APPROVING THE TAX INCREMENT FINANCING PLAN THEREFOR WITHIN DEVELOPMENT DISTRICT NO. 1 WHEREAS: A. WHEREAS, there is a proposal to modify the Development Program for Development District No. 1, and establish Housing District No. 1 -8 therein and approve and accept the proposed Tax Increment Financing Plan therefor under the provisions of Minnesota Statutes, Sections 469.174 to 469.179 (the "Act "); and B. WHEREAS, the proposed Modification to the Development Program for Development District No. 1 (the "Modification "), and the proposed Tax Increment Financing Plan for Housing District No. 1 -8 (the "Tax Increment Financing Plan ") have been prepared; and C. The City has performed all actions required by law to be performed prior to the establishment of Development District No. 1 and Housing District No. 1 -8 therein, and the adoption of a proposed development program and tax increment financing plan therefor, including, but not limited to, notification of Ramsey County and Independent School District No. 622 having taxing jurisdiction over the property to be included in Housing District No. 1 -8 and the holding of a public hearing upon published and mailed notice as required by law; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood as follows: 1. Modification Findings The City finds, determines and declares that with respect to the Modification: 1539340x2 17 (a) The City is not modifying the boundaries of Development District No. 1 but is, however, modifying the Development Program to allow for the increased costs associated with Housing District No. 1 -8 as described in the Modification. 2. Housing District No. 1-8 There is established in the City of Maplewood within Development District No. 1 a Tax Increment Financing District, the initial boundaries ' of which are fixed and determined as described in the Tax Increment Financing Plan. 3. Tax Increment Financing Plan The Tax Increment Financing Plan is adopted as the tax increment financing plan for Housing District No. 1 -8, and the City Council makes the following findings: (a) Housing District No. 1 -8 is a housing district as defined in Minnesota Statutes, Section 469.174, Subd. 11, the specific basis for such determination being that the 80 unit rental housing facility project will provide safe, decent, affordable, sanitary housing for residents of the city and it will result in the preservation and enhancement of the tax base of the State. (b) The proposed development in the opinion of the City Council, would not occur. solely through private investment within the reasonably foreseeable future and that the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed development after subtracting. the present value of the projected tax increments for the maximum duration of Housing District No. 1 -8 permitted by the Tax Increment Financing Plan. The reasons supporting this finding are that: (i) Private investment will not finance these development activities because of prohibitive costs. It is necessary to finance these development activities through the use of tax increment financing so that other development by private enterprise will occur within Development District No. 1. (ii) A comparative analysis of estimated market values both with and without establishment of Housing District No. 1 -8 and the use of tax increments has been performed as described above. Such analysis is found in Exhibit E of the Tax Increment Financing Plan, and indicates that the increase in estimated market value of the proposed development (less the indicated subtractions) exceeds the estimated market value of the site absent the establishment of Housing District No. 1 -8 and the use of tax increments. (c) The Tax Increment Financing Plan for Housing District No. 1 -8 conforms to the general plan for development or redevelopment of the City of Maplewood as a whole. The reasons for supporting this finding are that: (i) Housing District No. 1 -8 is properly zoned; and 1539340x2 18 The Tax Increment Financing Plan will generally compliment and serve to implement policies adopted by the City. (d) The Tax Increment Financing Plan will afford maximum opportunity, consistent with the sound needs of the City of Maplewood as a whole, for the development or redevelopment of Development District No. 1 by private enterprise. The reasons supporting this finding are that: The development activities are necessary so that development and redevelopment by private enterprise can occur within Development District No. 1. 4. Public Purpose The adoption of the Modification to the Development Program for Development District No. 1, 'and the adoption of the Tax Increment Financing Plan for Housing District No. 1 -8 therein conform in all respects to the requirements of the Act and will hel p fulfill a need to develop an area of the State which is already built up to provide employment opportunities and provide safe, decent, sanitary housing for all residents of the city to improve the tax base and to improve the general economy of the State and thereby serves a public purpose. 5. Certification The Auditor of Ramsey County is requested to certify the original net tax capacity of Housing District No. 1 -8 as described in Tax Increment Financing Plan, and to certify in each year thereafter the amount by which the original net tax capacity has increased or decreased in accordance with the Act; and the City Clerk is authorized and directed to forthwith transmit this request to the County Auditor in such form and content as the Auditor may specify, together with a list of all properties within Housing District No. 1 -8 for which building permits have been issued during the 18 months immediately preceding the adoption of this Resolution. 6. Filin The City Clerk is further authorized and directed to file a copy of the Development Program and Tax Increment Financing Plan for Housing District No. 1 -8 with the Commissioner of Revenue. 7. Administration The administration of Development District No. 1 is assigned to the City Clerk who shall from time to time be granted such powers and duties pursuant to Minnesota Statutes, Sections 469.130 and 469.131 as the City Council may deem appropriate. The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. 1539340v2 19 STATE OF NIINNESOTA COUNTY OF RAMSEY CITY OF MA►PLEWOOD I. the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, duly called and held on the date therein indicated, insofar as such minutes relate to the modification of Development District No. I and the establishment of Housing District No. 1 -8 therein in the City. WITNESS my hand this day of June, 2003. City Clerk 1539340v2 20 AGENDA ITEM AGENDA REPORT Action by Council Date . TO: Richard Fursman, City Manager Endorsed Modified FROM: Charles Ahl, Public Works Director /City Engineer Dejected ' Chris Cavett, Assistant City Engineer ineer SUBJECT: Kennard /Frost Area Street Improvements, Project 02 -10 1. Supplemental Assessment Hearing, 7:00 p.m. 2. Approve Resolution for Adoption of Supplemental Assessment Roll DATE: June 13, 2003 Introduction The subject property, Parcel 15- 29 -22 -43 -0016 (Presentation Church, 1725 Kennard Street N.), has been mailed a notice of the exact amount of their assessment, as well as notice that they must submit a written objection either at or prior to the hearing if they disagree with the assessment amount. The city council should conduct the supplemental assessment hearing, receive any objections, and refer those objections to the staff for action at the July 14 council meeting. If no objection is received, the city council will consider approving the attached resolution adopting the supplemental assessment roll. Background The original assessment notice sent in May to Presentation Church, 1725 Kennard, Street, inadvertently stated an incorrect value of $0 for the assessment amount. A supplemental assessment roll and hearing is necessary to correct the error and assess the parcel for the correct assessment amount. The proposed supplemental assessment for the subject property, Parcel 15- 29 -22 -43 -0016 (Presentation Church, 1725 Kennard Street N.), is $60,847.20. The total of all assessments for the Kennard /Frost Area Street Improvements is $1,117,245.00. A copy of the assessment statement . is attached to this report. The assessment is based on the standard rate used for commercial, institutional and multi - family properties, and is as follows: • Commercial /institutional street assessment = $84.00 per front foot • Commercial /institutional drainage assessment = $13.20 per front foot Objections Filed No objection has been filed as of June 13, 2003. Recommendation It is recommended that the city council approve the attached Resolution for the Adoption of the Supplemental Assessment Roll for the Kennard /Frost Area Street Improvements, Project 02 -104 Budget Impact There would be no impact to the approved budget based on the above recommendation. The proposed assessment to this property was included in the original financing plan, which was approved in January. Attachments: Assessment Statement for Parcel 15- 29 -22 -43 -0016 (Presentation Church, 1725 Kennard Street N.) Resolution: Adoption of the Supplemental Assessment Roll Location Map City of Maplewood Maplewood, Minnesota, 55109 Department of Public Works Office of the City Engineer 651- 770 - 4550 ** *Fax 651- 748 -3089 STATEMENT OF ASSESSMENT Project Number — 02 -10 SUPPLEMENTAL, KENNARD/FROST NEIGHBORHOOD STREET Improvement Assessment Public Hearing Date — June 23, 2003, 7: 00 p.m. Please Note ...... This is the only Statement of Assessment you will receive It is important that you read and fully understand your rights and obligations concerning this assessment as stated on the attached NOTICE OF ASSESSMENT. The final assessment for Parcel Identification Number (PIN) 152922430016 is as follows: (Please refer to the PIN if calling or corresponding concerning this assessment statement) Rate No. Units Subtotal Residential Street $4,200.00 0 $0.00 Right of Way Residential Storm Water Service Commercial Street $84.00 626.00 $52 Commercial Storm $13.20 626.00 $8,263.20 TOTAL ASSESSMENT for this parcel is ... $60 Written objections to this assessment will be accepted by the City Clerk until the close of the assessment hearing. Absolutely no objections (oral or in writing) to any part of this assessment statement will be accepted by the City Clerk or the Maplewood City Council after the close of the assessment hearing. .................................................................................................. ............................... Please detach here and remit lower portion with payment PAYMENT AT THIS TIME IS OPTIONAL. Unpaid balances will be certified to Ramsey County for payment with property taxes. If you do wish to make a payment, please detach and return this portion to the Office of the City Engineer with the payment you may wish to make. You may choose to make a full or partial (25% minimum) payment. The city will accept no more than two (2) payments up until July 23, 2003 certification deadline date. No payments will be accepted by the city after July 23, 2003. (Payment options and financing requirements are established by MN State Statute 429) Payment rec'd by Date rec'd Rec't # City Project # 02 -10 (S) Kennard /Frost Neighborhood Street Improvement Property Owner of Record 152922430016 CHURCH OF THE PRESENTATION 1725 KENNARD ST N MAPLEWOOD, MN MAPLEWOOD, MN 55109 Property Tax Legal Description SECTION 15 TOWN 29 RANGE 22 SUB TO CO RD A THE S 656 FT OF PART OF SE 1/4 BET PROSPERITY RD AND ICENNARD ST IN SEC 15 TN 29 RN 22 TOTAL ASSESSMENT AS LEVIED..... $60 9 847.20 Payment amount to be applied * ( -} ..... $ REMAINING BALANCE DUE..... *Optional : Partial payment has been authorized by City Ordinance (Payment must be 25% or greater) Please make payment check to City of Maplewood, Project 02 -10(S) - ( Please note the PIN opt your check ,memo line) Send to: Office of the City Engineer, 1830 CO Rd B East, Maplewood, MN 55109 RESOLUTION ADOPTING SUPPLEMTAL ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on May 26, 2003, calling for a Supplemental Public Hearing, the supplemental assessment roll for Parcel 15- 29 -22 -43 -0016 (Presentation Church, 1725 Kennard Street N.) of the Kennard/Frost Area Street Improvements, City Project 02 -10, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the property owner has not filed an objection to their assessments according to the requirements of Minnesota Statutes, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. That the City Engineer and City Clerk are hereby instructed to review any objection received and report to the City Council at the regular meeting on July 14, 2003, as to their recommendations for adjustments. 2. The supplemental assessment roll for Parcel 15- 29 -22 -43 -0016 (Presentation Church, 1725 Kennard Street N.) of the Kennard/Frost Area Street Improvements, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said supplemental assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the, assessment levied against it. 3. Such assessments shall be payable in equal annual installments extending over a period of 15 years, the first installments to be payable on or before the first Monday in January 2004 and shall bear interest at the rate of 6.0 percent per annum for the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2003. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 4. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than August 1, 2003, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after August 1, 2003, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 5. The city engineer and city clerk shall forthwith after August 1, 2003, but no later than September 2, 2003, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Adopted by the council on this 23 day of June 2003. U p L V) V) Q LAURIE RD. z LAURIE Q RD. U W Q cn � W ; � �? � CD :2 Sherwoodz - J L1 Q w Cie- ' a Pa rk Z u AVE. �'-" N U (D Q SAND H U R ST p ,.;,. Q z L W z 0 CO. RD* > B B ad tone Z r P E BURKE • AVE. BURKE • AVE. CY] Community f`- ELDR IDGE AVE. 6� Center, (� John Glenn 64 BELMON LN. .0 GA TEE A y City Hail SK - HARRIS IL LMAN AVE. -� ; ..{ w N ROSEWOOD AV Robinhood ROSEWO f D U Park R AN RAMSEY COUNTY • AVE. S. NURSING HOME A z Q J • �P FAIR GROUNDS. JI CY- • �T AVE. .; 150 GOODRICH ALDRICH [F] - GOLF L O Ln z W „ w COURSE 17 • � � AVE- •• ER AV E. W SU MME 0 MM � ARENA z W Wakefield Q v Q Pork Q ? 150 W f t ry o R I P LEY •.H•vv F , !' 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' Project location Exhibit 1 Project Location Kennard /Frost Area Improvement 02 -10 Agenda # SUMMARY MEMORANDUM Action by Council TO: City Manager ?ate FROM:' Ken Roberts, Associate Planner Endorsed SUBJECT: Conditional Use Permit Revision and Design Review Modified PROJECT: Saint Paul Regional Water Services - McCarrons Water Tre Plant LOCATION: 1900 Rice Street North DATE: June 4, 2003 INTRODUCTION Project Description The Saint Paul Regional Water Services is proposing to make the following. changes and additions to their facilities at the McCarrons Water Treatment Plant at 1900 Rice Street (Refer to the narrative and maps in the project review memo): 1. Build a two- story, 36,000- square -foot office building with 240 parking spaces near the center of the site. This building would have the business offices of the water utility and also would be for public visits to the water utility for service and information. The proposed exterior of the building would be in character with the main water treatment plant with a white plaster finish. 2. Build a one - story, 11,230- square -foot meter shop and warehouse north of the proposed office building. The water utility would use this building for storing and repairing water meters and for storing materials they use in the installation and repair of water lines. The proposed exterior of this building is a white metal panel. 3. Build a one -story, 17,350- square -foot vehicle maintenance and storage building north of the existing dewatering building near the north end of their site. They are proposing an exterior of white metal panels and white garage doors for this building. 4. The plans also show a future cold vehicle storage building near the west property line of their site, west of the existing dewatering building. The applicant said that -they will want to construct this building in the future, but thought it was important to show it now on the project plans. With the addition of the above buildings to the site, the applicant is proposing several changes and additions to the parking and to the access for the facility. These changes include: 1. Adding a 240 -stall public and employee parking lot south of the proposed office building and north of the existing storm water. pond. This lot, as proposed, would have vehicle access from Rice Street (under the existing narrow railroad bridge) and from Sylvan Street. 2. Access and deliveries for the proposed meter shop would be from Rice Street. 3. Trucks now use Roselawn Avenue as the access location for the plant and would continue to do so with the proposed plans. With all the grading necessary for the proposed buildings, parking and driveway, the applicant is proposing to add extensive landscaping to the site, primarily west of Sylvan Street and west of the proposed buildings. 1� � Requests The applicant is requesting that the city approve: 1. A stream setback variance. The city code requires new buildings to be set back from a stream at least 60 feet. As proposed, the future cold vehicle storage building would be 40 feet from Trout Brook. 2. A revision to the existing conditional use permit (CUP) to allow for the proposed new buildings and changes to the facility. City code requires a CUP for public utilities, public services or public buildings in the city. This request is to revise an existing CUP since the council previously approved a conditional use permit for the applicant. The proposed changes would be revisions to the site plan covered by the CUP. 3. The project design plans. DISCUSSION The primary issue or concern with this proposal is the requested stream setback variance. (Please see the discussion in the complete staff report.) City staff believes that it is a reasonable trade to have a reduced stream buffer width with extensive landscaping. This will be a great improvement over the existing site conditions once the construction is done. RECOMMENDATIONS As I noted above, there are three requests for the city council to consider with this project. They include a 20 -foot stream setback variance, a conditional use permit revision and the approval of the project design plans. City staff is recommending approval of all three requests. MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: Conditional Use Permit Revision and Design Review PROJECT: Saint Paul Regional Water Services - McCarrons Water Treatment Plant LOCATION: 1900 Rice Street North DATE: June 9, 2003 INTRODUCTION Project Description The Saint Paul Regional Water Services is proposing t0 make the following changes and additions to their facilities at the McCarrons Water Treatment Plant at 1900 Rice Street (Refer to the narrative on pages 10 and 11 and the maps starting on page 15): 1. Build a two- story, 36,000- square -foot office building with 240 parking spaces near the center of the site. This building would have the business offices of the water utility and also would be for public visits to the water utility for service and information. The proposed exterior of the building would be in character with the main water treatment plant with a white plaster finish. 2. Build a one -story, 11,230- square -foot meter shop and warehouse north of the proposed office building. The water utility would use this building for storing and repairing water meters and for storing materials they use in the installation and repair of waterlines. The proposed exterior of this building is a white metal panel. 3. Build a one -story, 17,350-square-foot vehicle maintenance and storage building north of the existing dewatering building near the north end of their site. They are proposing an exterior of white metal panels and white garage doors for this building. 4. The plans also show a future cold vehicle storage building near the west property line of their site, west of the existing dewatering building. The applicant said that they will want to construct this building in the future, but thought it was important to show it now on the project plans. With the addition of the above buildings to the site, the applicant is proposing several changes and additions to the parking and to the access for the facility. These changes include: 1. Adding a 240 -stall public and employee parking lot south of the proposed office building and north of the existing storm water pond. This. lot, as proposed, would have vehicle access from Rice Street (under the existing narrow railroad bridge) and from Sylvan Street. 2. Access and deliveries for the proposed meter shop would be from Rice Street. 3. Trucks now use Roselawn Avenue as the access location for the plant and would continue to do so with the proposed plans. With all the grading necessary for the proposed buildings, parking and driveway, the applicant is proposing to add extensive landscaping to the site, primarily west of Sylvan Street and west of *wp roposed buildings. Requests The applicant is requesting that the city approve: 1. A stream setback variance. The city code requires new buildings to be set back from a stream at least 00 feet. As proposed, the future cold vehicle storage building would be 40 feet from Trout Brook. 2. A revision to the existing conditional use permit (CUP) to allow for the proposed new buildings and changes to the facility. City code requires a CUP for public utilities, public services or public buildings in the city. This request is to revise an existing CUP since the council previously approved a conditional use permit for the applicant. The proposed changes would be revisions to the site plan covered by the CUP. 3. The project design plans. BACKGROUND December 15, 1988: The city council approved a CUP to construct aclear -water pond south of the solids dewatering facility west of Sylvan Street and north of Larpenteur Avenue. June 10, 1996: The city council approved a CUP and design plans for the expansion of the solids dewatering facility. August 11, 1997: The city council approved a CUP and design plans for the construction of two building additions and a new building at the water treatment plant. December 10, 2001: The city council approved a revision to the CUP and the design plans for the expansion and renovation of the water treatment plant (east of Sylvan Street). DISCUSSION Stream Setback Variance - Trout Brook As I noted above, the proposed project plans show a building for future vehicle storage set back 40 feet from Trout Brook. Since the code requires buildings to have a 60 -foot setback from a stream, this proposed location requires a 20 -foot variance. (See the statement from the project architect on pages 37 and 38.) Trout Brook is an existing stream that is east of the existing railroad and just west of the fence that is along the west side of the site. The water utility had Short - Elliott- Hendrickson (SEH) investigate their site for possible wetlands or streams and for any possible impacts that the new construction might have. (See the report on pages 12 - 14.) I spoke to Todd Udvig of SEH about his site visit and his findings. He told me that the part of Trout Brook near the storage yard is, by definition, a stream but that most of Trout Brook has been altered and impacted by human activities. (In fact much of Trout Brook north and south of the storage yard has been put underground into pipes.) He noted that the existing storage yard goes up to the fence near Trout Brook and that there now is a large impervious surface area with little control for storm water run -off. The proposed plans, however, show the area between the vehicle storage building and fence planted with trees and native grasses. (See the north area planting plan on page 30.) Mr. Udvig agreed that the proposed plans, with the new grading, storm sewer system, plantings and rainwater garden, will be a big improvement to the buffer, area along the east side of Trout Brook. 2 Conditional Use Permit The city council should approve this CUP revision. The proposed buildings and changes meet the findings required for CUP approval in the city code. The proposed buildings and landscaping would be attractive and would enhance the water utility's property. Desian and Site Issues New office Building The applicant is proposing to build a two -story, 36,000- square -foot office building with 240 parking spaces near the center of the site. This building would have the business offices, of the water utility and also would be for public visits to the water utility for service and information. The proposed exterior of the building would be in character with the main water treatment plant with a white plaster finish. (See the proposed building elevations on pages 32.) It also would have many windows and blue corrugated metal panels for accents around the entrances. The proposed elevations also show a clear aluminum metal panel screened roof enclosure. Warehouse /Meter Shop The proposed plans for the warehouselmeter shop show the exterior with white, flat metal wall panels, several doors and a white metal panel roof. (See the proposed building elevations on pages 33 and 34.) While this is a plain, if not a boring design, this building would be in the center of the campus and not visible from off of the site. As such, staff is not as concerned about the appearance of this building and it should not effect any adjacent properties. Vehicle Storage /Maintenance Building The proposed elevations for the vehicle storage /maintenance building show the west and east sides of the building with many overhead garage doors and white, flat metal panels on the walls. (Please see the proposed elevations on page .35.) In addition, the proposed roof would have white metal panels, similar to the warehouse meter shop. As with the proposed warehouse /meter shop, the vehicle storage /maintenance building would be in the center of the campus and not visible from off of the site. As such, staff is not as concerned about the appearance of this building and it should not effect any adjacent properties. Trees and Landscaping As proposed, the project plans show the removal of 21 large trees and the planting of at least 89 replacement trees — including a variety of deciduous overstory (oak, ash and maple) and a variety of coniferous (fir, pine and spruce). (These are shown on the plans on pages 28 — 31.) Staff would like to see the planting of more screening trees along the south and east sides of the proposed parking lot. This screening should be as thick as possible to help screen the parking lot from the homes to the south and east of the site. The rest of the landscaping plan, with the proposed shrubs, trees, rain water gardens and areas of sod and areas of native grasses will be a fine improvement to the site. Other Comments Chris Cavett, the Assistant City Engineer, has reviewed the proposed project plans. His comments are in the memo starting on page 39. Butch Gervais, the Maplewood Fire Marshal, had the following comments about the proposal: 1. Afire protection system (sprinkler system) is required with this project. 2. Monitoring of all fire protection systems is required. 3. Notification devices will be required throughout the buildings. 4. Provide a fire department lockbox for access to all. buildings. 5. Provide a minimum of a 20- foot -wide access road for emergency vehicles. 6. Provide proper addressing on all buildings. David Fisher, the Maplewood Building Official, had the following comments about the proposal: 1. All buildings shall meet the IBC building code. 2. Provide the required handicapped accessibility.. Lt. Kevin Rabbett of the Maplewood Police Department reviewed the proposed project plans. Please see his comments in the memo on page 41. Dan Soler, the Ramsey County Traffic Engineer, noted, "I do not see any problems with this plan. Sylvan Street at Larpenteur Avenue is signalized and will function adequately. The other existing access points at Roselawn and Rice Street should be OK. Will all vehicles at the Roselawn entrance be required to turn left? It appears to me that it would be alright for pick -ups or other maintenance vehicles to go east on Roselawn." We received comments from the Capital Region ' Watershed District about this proposal on May 21 2003. 1 have attached these on pages 42 - 44. 1 had the assistant city engineer and the project engineer review these comments. They both agree with the suggestions in the watershed comments and the project engineer has started changing the plans accordingly. COMMISSION ACTIONS On May 27, 2003, the community design review board (CDRB) recommended approval of the design plans for the project. On June 2, 2003, the planning commission recommended approval of the proposed stream setback variance and the conditional use permit (CUP) revision for the proposal. RECOMMENDATIONS A. Approve the resolution on pages 45 and 46. This resolution is fora 20-foot stream setback variance for the construction of a vehicle storage building at the McCarrons water treatment plant at 1900 Rice Street. The city approves this variance because: 1. Strict enforcement of the code would cause undue hardship because of circumstances unique to the property. The 60- foot -wide stream buffer requirement would make development of this site difficult. 2. The variance would be in keeping with the spirit and intent of the ordinance, since the applicant would greatly improve a portion of the stream buffer over its present state and the proposed development plans will treat storm water from the site with rainwater gardens, bio- retention basins and other best management practices. Approval is subject to the applicant doing the following: 1. Dedicating a 40- foot -wide stream protection buffer easement along the west property line of the site, including the area adjacent to the future cold storage building. This easement shall be prepared by a land surveyor, shall describe the boundary of the buffer and shall prohibit any building, mowing, cutting, grading, filling or dumping within the buffer. The applicant shall record this easement before the city issues a building permit. 2. Submitting a revised landscape plan for the restoration of all the stream - protection buffer on the west side of the site, including all the day - lighted parts of Trout Brook. This plan shall show extensive use of native plantings and grasses and shall be subject to city staff and watershed district approval. 3. Installing city approved signs at the edge of the. stream- protection buffer that prohibit any building, mowing, cutting, grading, filling or dumping within the buffer. B. Adopt the resolution on pages 47 48. This resolution approves a conditional use permit revision for the addition of four buildings, a new parking lot and associated site plan changes for the Saint Paul Regional Water Services McCarrons Water Treatment Plant at 1900 Rice Street North. The city bases this approval on the findings required by the code and is subject to the following conditions: 1. All construction shall follow the approved site plan. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 3. The city council shall review this permit in one year. C. Approve the plans (date - stamped April 24, 2003) for the proposed office building, meter shop and vehicle maintenance buildings (with the associated parking and landscaping) at the St. Paul Regional Water Services McCarrons Water Treatment Plant at 1900 Rice Street North. This approval does not include the future cold vehicle storage building shown on the plans along the west side of the site. The city bases this approval on findings required by the code. The property owner or contractor shall do the following: 5 1. Repeat this review in two years if the city has not issued a permit for this project. 2. Provide the following for city staff approval before the city issues a grading or building permit: a. Building material and color samples of the plaster, metal panels, roofs, trim, and garage doors. b. A revised landscape /screening plan that shows the following: (1) The spruce trees proposed for the south and east sides of the parking lot and the property revised from 6 feet in height to 8 feet in height. (2) The planting of more coniferous trees along. the south and east sides of the proposed parking lot to help screen the parking lot from the houses to the south and east. (3) Landscaping details for the stream buffer area and for the proposed rainwater gardens. If the basin area will only be seeded, the area must be vegetated with native grasses and fortes. The mix design must be approved by the city before the contractor does the seeding. (4) An in- ground irrigation system (including sprinkler heads) for the areas that would have sod. The city does not require irrigation for areas with native grasses or for the rainwater gardens. c. Detailed grading, drainage, paving, utility and erosion control plan for approval by the Assistant City Engineer. These plans shall meet all the requirements of the Assistant City Engineer. d. A detailed photometric plan for all proposed outdoor lighting showing the location, style, height and design of the proposed light fixtures. All freestanding lights shall not be taller than 25 feet, and the illumination from any outdoor light must not exceed 0.4 -foot candles at all property lines. e. Plans for any trash - dumpster enclosures. The gates for such enclosures shall be 100 percent opaque, and the materials and colors of the enclosure shall be compatible with those of the new buildings. These plans shall be subject to staff approval. - f. Proof of recording of a 40- foot -wide stream protection buffer easement along the west property line. This easement shall be prepared by a land surveyor, shall describe the boundary of the buffer and shall prohibit any building, mowing, cutting, filling or dumping within the buffer. The applicant shall record this easement before the city issues a building permit: g. A letter of credit or cash escrow for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 3. Complete and install all required exterior improvements, including the approved landscaping and any dumpster enclosures before occupying . the buildings. 31 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above - required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. 5. All work shall follow the approved plans. The director of community development may approve minor changes. CITIZEN COMMENTS Staff surveyed the property owners within 500 feet of this site to get their opinions of this proposal. Out of the 40 properties surveyed, we received one response as follows: Comments 1. My main concern is when it is discovered that Sylvan Street needs road repair in two years because of the increase traffic flaw; will I be paying the assessments? Right now Sylvan has a drainage problem and there is no speed limit posted. (Henrich — 1720 Sylvan Street) 7 REFERENCE INFORMATION SITE DESCRIPTION Site size: 35.93 Acres Existing land use: Saint Paul Water Utility Water Treatment Plant SURROUNDING LAND USES The proposed buildings are - primarily in the center of the water utility property. They will be surrounded by the applicant's property. There are single dwellings to the south and east of the site, across Sylvan Street. PLANNING Land Use Plan designation: OS (open space) and W (public water facility) Zoning: F (farm residential) ORDINANCE REQUIREMENTS Section 25 -70 of the city code requires that the CDRB make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing - or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed - development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal r plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 36-437 of the city code requires a CUP for public utilities, public services or public buildings in the city. Section 36- 442(a) states that the city council may approve a CUP, based on nine standards. See numbers 1 -9 in the resolution beginning on page 47. APPLICATION DATE We received all the materials for a complete application for this request on April 24, .2003. State law requires that the city council act on requests within 60 days. The council must act on these requests by June 23, 2003, unless the applicant agrees to a time extension.' 11 p:sec18\watrutil.2003.doc Attachments: 1. Applicant's Statement 2. April 16, 2003 letter from Short-Elliott-Hendrickson 3. Vicinity Map 4. Location Map 5. Overall Site Plan 6. Area Map 7. Property Line/Zoning Map 8. Existing Site Conditions Survey 9. Overall Site Grading Plan 10. North Area Grading Plan 11. South Area Grading Plan 12. Pond Area Grading Plan 13. Overall Site Utility Plan 14. North Area Utility Plan 15. South Area Utility Plan 16. Tree Plan 17. Overall Landscape Plan 18. North Area Planting Plan 19. South Area Planting Plan 20. Office Building Elevations 21. Warehouse/Meter Shop Elevations 22. Warehouse/Meter Shop Elevations 23. Vehicle Storage/Maintenance Elevations 24. Overall Electrical /Lighting Plan 25. May 9, 2003 letter from Jim Butler of HGA 26. May 13, 2003 memo from Chris Cavett 27. May 9, 2003 memo from Lt. Kevin Rabbett .28. May 21, 2003 memo from Capital Region Watershed District 29. Stream Setback Variance Resolution 30. Conditional Use Permit Revision Resolution 31. Project Plans (separate attachment) 9 Attachment 1 McCarron's Campus Expansion .A. St Paul Regional Water Services APB 1 8 2003 Project Summary for the filing requirements of the Conditional Use or PUD Application to the City of Maplewo �MRE D St Paul Regional Water Services has operated the facility at 1900 Rice Street for 80 years. The site is used for water treatment and pumps up to 120 million gallons of water to St Paul and surrounding suburbs The . current project brings approximately 200 more employees to the site from two other SPRWS facilities. The Commerce Building in downtown St Paul currently houses the Water Service's administrative offices. The Han Yards currently is used for the work crews and vehicles, which are dispatched to .repair and install water utilities. The consolidation of - the three locations into one provides a more efficient operation of the utility company. Site improvements around the treatment plant in the new project also makes the McCarrons Water Plant a more secure facility. The new buildings being added to the existing campus are a two -story Office Building, a one -story Meter Shop /Warehouse and a Vehicle Maintenance /Storage. A single story garage building is also planned in the yard for future expansion o vehicle storage. Office Building: ' The new office building is located west of the existing water plant and south of the existing Chlorine Building. 36,000 square feet of office space is provided, 18,000 square feet on each of the two floors. The character of the new building will be in keeping with the existing water plant with a stucco exterior. A single rooftop mechanical unit will be completely screened from view. A new parking lot - to the south of the office building provides 240 stalls, which includes 10 public parking stalls. The general public can come to the lobby of the office building to pay their water bill, talk to a collection agent or consult an engineer about a utility line. The public will access the site from Rice Street, driving on the existing road east and passing under the existing railroad bridge. This is a one -way access from Rice Street due to the limited single- lane -width span of the existing bridge underpass. Employee parking and public exiting from the parking lot will be to the south on Sylvan Street. An existing controlled intersection at Sylvan and Larpenteur provides the safest access to the_ site. The parking lot will be bermed and visually screened from the residences along Sylvan with new landscaping. The existing storm water retention pond and trail system on the site will be maintained. No dump trucks or semi - trailers will access the site from the south Sylvan entrance and there is no access to the yard from south Sylvan in the new site plan. Meter Shop /Warehouse: The new Meter Shop /Warehouse Building is composed of an enclosed and heated building and a roof over exterior racked pipe storage. The total enclosed building is 11,230 -square feet, with the Meter Shop at 3,740 SF and the Warehouse at 6,490 SF. The Meter Shop is for testing and repairing of water meters. The Warehouse stores all the materials needed 'n the process of installing and repairing water lines, valves, shovels, pipes, etc. The building structure is a pre - engineered metal building with a white metal panel exterior. Deliveries to the warehouse will come - from Rice Street and unload on the south side of the new building. Deliveries are expected to be only two trucks per day usually. Delivery trucks do not pass under the existing railroad bridge: there is an existing road just east of the tracks to the north. Vehicle Maintenance /Storage Building: The new Vehicle Maintenance Storage Building is 17,350 square feet. 6,940 SF of the building will be used for repair and maintenance of SPRWS vehicles. 10,410 SF of the building will be used as a garage for vehicles. The building structure is a pre - engineered metal building with a white metal panel exterior and white garage doors. 10 Vehicle Site Access: Existing access for trucks into the site are from the Roselawn entrance. Access for the new trucks coming to the campus will also enter off of Roselawn. It is anticipated that 20 dump trucks and 50 pickups per day will access the site from the Roselawn entrance. Currently there are approximately 10 semi - trucks that use this entrance each day. These trucks deliver chemicals to the Plant for water treatment and remove spent lime from the treatment process. Posted signs on Roselawn restrict trucks to turn left to travel west on Roselawn when exiting the campus. This will not change in the new project. April 14, 2003 HGA Architects and Engineers, Inc. 2484 - 001 -00 11' =SEEI April 16, 2003 3535 Vadnais Center Drive, St. Paul, MN 55110 -5196 651.490.2000 architecture • engineering 0 environmental • Mr. David Wagner St. Paul Regional Water Services 400 Commerce Building, Eight 4th Street East St. Paul, MN 55101 -1007 Dear Mr. Wagner: Attachment 2 651.490.2150 FAX transportation RE: St. Paul Regional Water Services McCarrons Water Treatment Plant Wetlands Review SEH No. A- STPRW0301.00 14.00 PRIs r , APR 2 4 2003 �MMMMM mom M"Who We have completed a site assessment on April 16, 2003 for wetland habitat within the two . proposed facility expansion areas at the St. Paul Regional Water Services McCarrons Campus. The McCarrons Campus is located on Rice Street between Roselawn and Larpenteur Avenues in St. Paul, Minnesota. The two areas of interest are located on the west side of the campus immediately adjacent to Trout Creek, and on the southwest area of the campus near the constructed water recirculation pond (i.e., "rabbit ear pond," but herein referred to as "constructed pond "). The St. Paul Regional Water Services is proposing two projects within its McCarrons Campus. One project will include moving the western fence for the pipe yard eastward and further away from Trout Creek. The fence relocation project may also involve some revegetation of areas within St. Paul Regional Water Services property that are near the eastern creek bank. The second project includes constructing a new building and parking area to be located just north of the constructed pond between the east -west access road (which goes under the railroad tracks) and the pond itself. A copy of the .2000 historic aerial photograph that you provided SEH Inc. is included as an attachment. The two proposed project areas that were investigated are noted on the copy of the photograph. - Trout Creek flows south along the west side of the fenced pipe yard on the McCarrons Campus. Wetland habitat associated with Trout Creek appears to be restricted within the immediate banks of the creek. Steep side slopes along the creek appear to restrict the creek bed to an average width of three to five feet near the pipe yard area. The proposed project moving the fence east of its existing location should not directly affect Trout Creek. It is recommended that if any earth- moving activities should commence within the pipe, yard near Trout Creek that best management practices (BMPs) be used to protect the creek from potential eroding materials and sedimentation. The area between the constructed pond and the access road is entirely upland habitat covered by turf grasses and planted upland deciduous and coniferous tree species. No wetland habitat was observed in this area. A review of historical aerial photographs of the site from 1937, 1940, 1953, 1957, 1966, 1974, 1980 do not show any wetland signatures within the area that was eventually used for the constructed nd or the proposed building site. Historic aerial photographs from 1991, 1997, and p Short Elliott Hendrickson Inc. 0 Your Trusted Resource 0 Equal Opportunity Employer 12 Mr. David Wagner April 16, 2003 Page 2 2000 show the constructed pond, but no wetland signatures within the proposed building site north of the pond. If you have any questions regarding the results of this site assessment of the McCarrons Campus, please feel free to contact us at the numbers provided below. We are pleased to provide this information and look forward to working with the St. Paul Regional Water Services in the future. Sincerely, SHORT ELLIOTT HENDRICKSON INC. Allyz D. 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' ''O � 7: .. � r_ ., 'i. i -. • t.i, ,.,. , • r MEN •� •' .. sI ( ,.•,y � � .. s . .d!: i,T:, • F � 4 f •' 'r'•.` I`t i.a/ ,• � »u a ` I 7� J r y • j • w :o: a d t a� r • ..� • ±S � S i Q� ' ._ � .:'+ ' w..r:...+ y03�; �+�•:si<w �,, ... t ,'__•_ i «.:Y�w► ••� '' , , �'4 .li 3, t 4R , to rl ,� >� '�'e•� �- ,� � .. "p..,.. •^ ' 'q^ � - w+ ',.. .. 11Yiiie� - 1 t i-• � - t i Attachment 3 HW�Y�36 COUNTY 8 ROAD SANDY LAKE _r w _ ( pQ O U ROSELAWN AVENUE McCARRON LAKE Ln ix M W . 4 t- W J- Z LARPENTEUR AVENUE w z 0 Y U Q ARLINGTON AVENUE Vicinity Map 15 4 N Attachment 4 L1 Lli 0 0 0 �- o a �- 3 0 A B C 10 240ON LITTLE CANADA g # s N - a R. f LARK AVE. w v VIKING > i LAUR IE RD. °- w Q °o ---� 3 LAURIE Cn C w a r Y COUN COUNTY RD. B m RD. 8 B ELDRII - _ S n. - _ a ELD RIDGE AV E. } T= r an =_ -, _� rr _ m Oetirl�ne Cn __. BELMONT LN. W BELMO a � !_.ke _ -_ _ _ Lake . . . . . is — :P } Cn -= - w t r: } _ m AVE. 3: SKl - - _ _ - SKILLMAN A _ 1L11AAN • }-- Cn SKILLMAN AVE. �c >r = MT VERNON to z oc -_: a- o - Y v r�i m LLf Qt/ ,_ = z o Q m w z DOWNS A VE. z MT. VERNON AV w O p Q Edgerton w '--- - - _ - W, park ® J C9 L1 7 Phrc ROSELAWN b ' BELLWOOD AVE. BELL W00 0 AVE. BELLWOOD AVE. 2& in o Cl Y C) 0 Q ) yMMER AVE. in cn o a ' � i UMM LN. c- C c SUMM `J Z Z j - in U w Z FENTON Q . w flD �-- Z Y w ever" ° V' a biya in AVE. v oy o _ Vn RIPLEY AVE. Gatgw Y �-- m ON hi w KINGSTON z G � j Z = KINGST dAVE• v — pN�' _ X40 o AVE. w • CE W AVE, Cr. Z w w n PRICE M m O w a ao LARPE NTEUR ° . ww Q AVE. S 1° A /NT LOCATION MAP 76 4 N Attachment 5 CD � o 0 D ❑o e� r a G E:? 0 � Q 0 0 p LJ Q o p ° a C3 Q Q 0 q:] C] ot = C= a° ❑ Overall Site Plan ❑ o�Q �a a C3 a ❑ a Q n� Q r ra t iL i c� ❑ o�Q �a a C3 a ❑ a Q n� Q r ra t iL 1 0 0 -t. ROSELAWN AVE W 0 0 1.9 0 0 1$70 0 16 W :-1 772 1 Tv J 0 J j 66 0 {�o 17 x: 1Q24 W 15 37 47 63 Ej El a 0 � C lJ 17'a � r Rj Q 0 KINGSTON AVE E " r 1734 12 71 �ZI8 CC'Q731 76 1702 O .� 170C . 1 820 ,, �. . . . . . . . . . . . . . . . . . . . C/) 1 � 604 Z 1 1 �r y u';. D 1700 EIP94 » 'sd= IJ p F �86 7 I nnocurL to nIic ui WATER WORK RD c 65 AREA MAP SAINT PAUL 18 :3 1900 0 o o � o � ROSELAWN AVE E hl NOW*] 1900 0 . O O 1900 RiF C�Q ; "Irt , is" Attachment 6 J� D rasa El 188'2 . aYB74 FENTON AVE E y - 0 18 18 s1 i i E Tlf2 �.I cc•4 -l�� :-1 772 1 0 0 j 66 {�o 17 x: 1Q24 2 5EO 1 1 15 37 47 63 Ej El a 0 � C lJ 17'a � r 1740 0 KINGSTON AVE E " r 1734 12 71 �ZI8 CC'Q731 76 o v, u � 72 {�o 17 1Q24 0 � , Z 200 21 � 0 � C lJ 17'a � n m �'12 171 m C 1�t 1712 171 7'1 Q y m D 1702 O .� 170C C/) 1 � 604 Z 1 1 y � D 1700 EIP94 » 'sd= IJ p F �86 7 I nnocurL to nIic ui 33 37 46e 9 65 AREA MAP SAINT PAUL 18 o 1z2 _ I �: f ROS E LAWN AVENUE _ ` V 1.1-4 A ll c• - _ . �_. 406 o e ("n i �' i , �• I 4J t ' , �t i) I �L) ls� •� � '�`r• FORMER 1. • : ; � ; r 1 ' IR • AM U S EM � - A .•�; � _:. , • _,_ _ � . 5 c2e) Z (B�. • ENT CITY �. _ 6 1AMU-SEMENT PARK - �• ...7 4 ' L ' salae 'a _�•: ' 4 i:l .►� 1 IG . 14 , Is . }- � _� d � 1 1 vise L. 45 is s � Wan WWI / �■ ■ a we - ` .s _ - =—moo. . -•• j K W J J W 0 w 7 y � 1 0i • ST1, PAUL .: 3Z f _ • = �• WATER UTILITY •�► /1 E RV � �� W i 30 13 Lt1 � m PROPERTY •' K s (S.S00A.) 1 ,� oil ts , W PA V L %V R vV O R K S l2. c° .. • . . • _ _ 3V Z4 . • .. 1 ilk Ira (t tl� ` (L.SOaL 1 f'� �; L.bSac• s 1 (e) S•19sc C Ay Of st . Pu- o•c• S • 0 0 1 iLT �4 �o C ar) • _ Z 4 t 1 ~'� 6 6 G two �•� l 3 + to S K•• •1 J 1 L4 • ' „ . L �� . • s •,� T . , Vie. _ as•i• , c, r •( 2i• • �. t 1 1 1 f ' . ar.t+s+irli •.J 1 .• ,�� ( (•SL� .L I gL 3, 3 • • t Ir ff) ti 1 "��• S l c s a c s 4 i = as L }' f! Lb t I f►�) Ir • ' u sj i/ II /= 14 is A cn � 1.��/� ` 3 _ �1.►:_ E _ ......: .. , Z ,. o Zb N PLAZA * A` • Q . •• ,. 1 3N Z CROW ,SHOPPING CENTER - 46 4 —� t. r : J : Z A s cn - 1.f . 10 ��l IA �� d h t► ii •t • 1 i t - 11 131 1� i It 17(}1 (3! «.. j7 •17 1 /L Z) 1 ♦�, i .7 as 1 3) t Z �. y n • �' ° 13 Ad AVENUE Z441.- ; ..._ �- --- • — - -_ LARPENTEU f� i.. _ „-' °:a. R>� —mot- w;: ,.� p V• SAINT PAUL - PROPERTY LINE !ZONING MAP 4 N Attachment 8 7NI: • I . 11 �1 1 w VI, N ' 1 � 1 , 11 1' I'11 S , 111 1 : ♦ � 11111 � IIIII, McCarron's Campus Expansion • Nn � ,11 • 1' .._. — _. - -._._ --j �; •• � ; l��l;; f.,r�• i" �" ;tip, 1 �� e � ` +. "i' '.* it i • _9 , /• Ip� \�l'' •�:•!'l . 11 • YrSI�.•�� V�,. , t tt... A ac7.�. r / 1 ./.s � ' w / i I • 41 7� ��• .l••, 1 •` \�- •�" �..x l n ^,r, l�r \�_ tj 1/ .' I W' -- � ' 1 • 1 � - ;t .''' ' '. /r i \ ••ii:3.• I rk' `" � • ' � 1 a �,t A� �� I n i '• 5 \. • I `��`. i ;i er xi[i i�j/� /+ ♦. `. • J 4r ,r'w. - -• ss_' -�a�': .•+._ `�w. vl r .�� 1 , �r -Le • . r � f • ',M,.1•u ,' i y �,s? ir_�� -R�1 • • r V♦ `rr , , 1 _ I. 1 ( .'f,' " _ - _ /- ice=' �.. a I.r 1 „ � (I MO_Mw_ A •• 1 ■ /' ''r�l'' ��,'' - `�� is , r - e � �'r•- - .r. ..a �•. .':'•�• ' q a ll 1 1 ` /'• v, ••„�- .�', ' l ' f.'pN8T1111C11CN I : - /, - 1 • .r,' _ 111 `• �,'/� i i 1 • � .. i .w�.. ., j� ^ 'f • M I b ' � C - � -- - _ ...- a 1 q .., �I;'` ! \ i O' �•S.'� '� .- .' '�••....�..� .� 'r.7 ', ""."�. NOTE l' THIS DRAWING IS A DIGITAL REPLI CATION , •.•- '�' �• I':� -\ ��,f SURVEY PERFORMED BY W. BROWN LAND '-� v O O'�S *' O O ! ♦ "• ` ` j! OF SURVEYING INC. AND HAS 13EEN AUGMENTED 'MTH , �; �' r�! ��. INFORMATION OBTAIN THROUGH SITE 1 INVESTIGATIONS AND INFORMATION PROVIOE BY St. PAUL W W REGIONAL WATER SERVICES IT IS f , ... _ •, _ _ � • INCLUDED IN 1141S PACKAGE FOR REFERENCE ,l '/ - r. • `. � _ 1 i 4 ` ' w PURPOSES ONLY. /�/ �(,� 1 J ` ��. \ • : j "'a` > .e'1'!� 1 r_ �... "� M• Use I �• r• \ 1il [. }�'•�rj�,'IM �.:.t -q:t• ,Vi s� _ �� '+• nib' Miss 1 14. 1 1 IL I, LLI \ 1 ; '•1 1 SIMMONS IzP II L � , • Il ` _�__ ; ' \_ � I ., ,,111; 1 1 , ` r:•; • w � lit It;'1[ I I 1� f / � __` � = .i - = =' 'r 1 a 1 eit LLJ Uj I' r tf � � li i �.1j{;±(�� :, t,�w[)} 1• .'. 1 � 1 \. 'w' � li� •'I t1 1;1 ';� 11, y . I . r l j r , ` •r•._.., �' i t 11 1 1 1 i is '��'• ' ; I • _ l ', iDQSTING SITE CONDITIONS M. 1 1 a T.' •Y + , �\.r. �• COMM. rro 2484- 001-00 L J 1 1 t g . • [ N" :,' � scxE As SHOWN �1�1�lil�1�1�l1��lilllS „ �`� 9 1 ,' -� ( APRIL z 2003 I I I I .........., ;; •� :t as q 'its ; ' f;� =:., -- :�; r DESIGN DEVELOPMENT If- is � I, . 1 , - O G/)P1RIGNI {IA,IMEl GREEN A/10 ABRAI4MSON NC EXISTING SITE CONDITIONS SURVEY 20 4 N Attachment 9 # '!=awes '` ��■■��I 0 09 TrflnYlq �. t , I tf f; i ewc fto f� ;` ;;3 • w ; s �. McCarron's Campus Expansion �I .` ;: vet � � •> � �� *� � 7T I y '�, 1 (• � ,` � �ta � 1 i // // / I' /fr' i � i , �, f n •l i •,,,• , / j ' -.._.. �.� �t' '� � } � • W: 1 t� f 111 „� �� °I `'• 1 4 t ' W ord - •i '•"�r� � �. I " tit ` _ � " ,ilri, r� .. - ..v, -.. . �• —��.. � f I // w M 129*. a- ,f. • ` � Ff ! 7 �� t �, r^� ,W lw� �'0� "�W:' - ,1 � .r,` . � � � � � /yam!' � • +r1{ C40 i LLJ as r . , 1 �' ,� t l ..., )•t {' ^- •>.. / ..CONSTRUC"ON t y t J M . LLJ J l :11. � l w H�ev. 1 LLJ W I C402 i SbN" LU 1 ' W 1• `, ,,��,� r DVERALL SITE GRADING LAN COMM. NO. SC" 204 i\ CAFE AS APRL 2. 2003 ORAWN f DESIGN DEVELOPMENT _... .. _ , O COPYRIGHT WAMA&M GRMH AM A8RAHAMSON. INC. SAINT PAUL - - -- -- OVERALL SITE GRADING PLAN 21 4 N Attachment 10 SITE GRADING AND DRAINAGE PLAN NORTH AREA t I 4 I i I t J + i' j I t J f t 11 � f ♦ r t QQQ r �4 \ r I f r 1 1 , J t o I ' :•! � .l � I 1 tyr 6 '•!� s 1 �•� r i+ 1 j i r 1 ft it 4LI11 AL2. r J f r j �'� •% 1 1 � ! J f l I s 1 /. f ♦ .♦ .I ° I ♦ .� .TI r ' ..♦� r COMM. No. 2484- 001-00 SCALE AS SHOWN DATE APRL 2 2003 DESIGN DEVELOPMENT r 1 C401 ' a COPYR,cnr a L" L GREEN MQ ABRMMMSON. Inc. '� SAINT PAUL _� � REGIONAL � WATER �Y�.. SERVICES ,r rt r • C amp us Expansion r t er r•' ^ r � ^ ' �r f t ; / Existin Plant nt Building CTRL. PT. 0-5 P Ep �p NWE NORTH AREA GRADING PLAN 2 z t y a M MATI7UAL = BE OeTARI0 fRDM A LOCATION APPROYQI BY 1ME TF3TM0 AODiCY. GRADING NOTES: L�AM WM L CONIRAI:TOR YUST MD V17BIY IITVTY LOCA710N4 PRIOR TD EIfCAVA1fON. UTI= THE PROW AGENCY. PRIOR TD PLACING AOORFGTE OR 011MILILAR BIL1E MATERIAL GOPHER STATE ONE CALL SYSIEU AT 1- 400 -252-lilt 4e HMM PMM 10 PIIEFORWNO ANY EWAVAMK 7 SPOT aVA706 AM OVEN AT QJTMOM 011 VA=K TYPMJ TOP OF L SEE SHEET 0100 SITE %W AY FOR BF]CMAM S FO S= SURFACE EL am IS M ABOVE WTWL 3. REMOVE ALL TREES 4RU04. SRJMPB. ROOTS. AND ff M171 ►CANT Ln THAT E)OSIS NITHM THE BU LO N4 AND PAV SOff AREAL L SPOT 1LSVATIONS FOR PAVE]I 0 AND W" ARE Crum AT FMISIIED SURFACE. /, ML PLACED ON SAM Sllaflt 11EN &I WST 4. TOPSOIL muff BE S01lPip AND STOCMPUEO AT LOGTION APPROVED BY 111E 004M ST00"M BE 301CHOL EARRAIOIOL WPM SMALL BE USED ON TURFED MEWS OF TURFED AREAS MUST HAVE A 10. SEE SPE QFK'A710N SEC110M SEE SHEET C/04 Com MD =w FOR "TARS PR"W. ALL IW^* M ,DPSOIL a" OF r (AF70t NOMMI). '� SAINT PAUL _� � REGIONAL � WATER �Y�.. SERVICES ,r rt r • C amp us Expansion r t er r•' ^ r � ^ ' �r f t ; / Existin Plant nt Building CTRL. PT. 0-5 P Ep �p NWE NORTH AREA GRADING PLAN 2 z t Attachment 11 i 27� If ' 1 1 , f r ' JVJ �$ 6L ^ ..�� I �� -- - - � � ^ - -- •� -,7}F: •',_ VV i t Existin lorine t � 4 1,28 ; ; l _ , $'e' -•, I _ = TA.INC wA1► ; ; - -``,, , Building Soo 2 f A . r In lKtfr '.n'• -�.. j ' 29' Q t ; 1 1 Railmlid ( R ` ,r+ - - I I ' I - i i I t I i ; � !� � •� � �� I I I 30 f r .. a` " •' i' ' 4i RETAVOW WALL I ;Iii: I ,,� y .1 !. Offi O - Buil Floor Floor Elev. f; Xi 862.0 "`° �• i`oril t` Ir.. •J• w �It�- -- 1! 1 1 ' VVV .�-,. O ` ( I } ,• i • i i i ' i : r •' i ) • flop( caloft I 6 1 � 1 a I ; •11 i � • fi r 1 i f ' - 1 16 �� Y '6 � �� \ � 1 a 1 1 r , 1 ! 1 1 I , { , e/ r SILT FDI= i11I -W ` J'! i t I l r 1 + y .�' r ' 1 i I i i 1 I •. :. I I I r l 1 1p I I i �~•4\ ti� 4 \ ``� r' . 1 1 � t ; ' i t : � f i i ° , 1 1 ; � � � \ � /)p 1 ' t \� O'-- S I;;,iil v , • + f O 1 ; I - ;;t : + ate I I I t it 111 ; 1. •� ' 1 1 1 J I o It •'STS - \ i 'g' t } 1: : ; •'?' iy i ( , It 1 + i l i ; i ; i :- ''•� -"'_ `JB RCO �\ }t, 1 \_, t % '; { •� 1'il;�•t i ' II � \� / � 1 . �_.. 'yam �-.\ ' i } Q + '. •. 1 '1 +,, 1 , ' ! • 1. / 77 1' � 1 Gr " • :1 t - - - _�r� v-- __� +- __wr- __.- .• ^ ^' -__ it 1 i i • t 1 - 1 '+ \'S - r__�_.._«.�.._.._- �_- _-- - -r r -rr . + •} 1 1 t 1 ; ' ; i , 1 1 t ; . Y ` ` + ` 1+ � ;♦ 1 a E t vv It ,�• 1 V I 4 f ' I r f McCarron's Campus Expansion UNDER CONSTRUCTION CTRL. PT. R�� / pgR JOHN FONTAN7E . i / CTILL., PT. R -3 PER JOHN FONTAINE SOUTH AREA GRADING PLAN 23 4 N L 1 , Uj 1 s ' �' r ►11 '` 10 SITE GRADING AND I ~ DRAINAGE PLAN SOUTH AREA L Fu wTaMAi Host sc gMTAMFD r1lO1f A LODATION APPROVED ICY THE ,EST.10 M LEGEND z NOTES: A/10 PAVE1fE7fT SUM101ADE WST !E 1r DOS1M10 MiOOL 001 L BUlDM10 1. OWRACIOR LUST Imp YEWY Ulu" PROOF ROLLED AND APPROVED MY THE TEMW IJ7oATO11S PRIM 10 E7R'AVAT101L IJWZE 11t AOMCY, PIMON 70 PIACJNO AGION ATE OR SYSiES1 AT OIItORfLAR !hg wTEIIK. ..� .- �� -005M comma DOS Dom" COMM J COMM. No. 2484 - 001 0MjM STATE @E CALL i OW 252 48 NO= I TO P1M'>rDfYfO AAIY V=VATMIK T. SPOT FSEV'AT1011S AIDE GYM AT GUTWLW OR FM WWACE n&ATMML TjpKAI JW ISISD L SM M W ADD SM SXr4ff FOR NENI Rrs Cue IS r AWW la►TTER. OF _49) .W5.45 005M ww ar +�'� PROOO® ww p P*WOM CowtoLf 5 AS SHOW APRIL 2. 2003 DRAWN S NOOK ALL tRQS WLFJK MUM% Roarm AND oTHtw 1HAT E705TS III 1w L sPOT IlEVAT10�1S FLR PMCL T AM U*AX ARE MMtOM'M1. Aw0 PA,IEHOfT AIEA.J. 011E71 AT FMN911ED 4MM'AOER rLAEB M10tll 1♦ DRAM - � � DESIGN DEVELOPMENT 4. TOPSOIL, MW K 57OP m Ail" STCOOILLD AT L av Ow MGM STEM "a &I LUST um" ICL st !lEOICATIDN sECnON oatoo EMnnraML. .. PRQI ALL 1UWM AW.AS MUST HAVE A Sa MW CMOO. CM AND 001 ►OIL DETALS. bod" TOP901L DESTH of or (Arm FMOI I O COPMONT HAMMEL GREEN AND MRMMMSON, INC. SOUTH AREA GRADING PLAN 23 4 N Attachment 12 • � , , , � f 1 , ti,= , t 1 ; t IK t f J •s I S ... ' L � S J 1 ! f f $ . J �' � f.!yty ► i j I 1 i i t `► LI •`e ff T i i • T t: y ; t SY G •' 1 f , � L '. ;,� ;' ,«'•= 'i �' ),tit it ; 1 { = i " •� } 1 � �l t •� .. 't f 1 � + T • •� �. M i i L �i f i 1 � 1 :� � 7 l r '•' y y t t iL T t \ \• 't . S S S ' f t S titilf S T 342 S S + f f 5 1 c I f t i i )� SS a _ 1 Stor m eater N w L; 844 ;10-YR H + 00 -YR HW _ 8 i �( 1 L C T S S l i T � \• J e J i t + { , r + d 1 J � ` 1 , J • � � � S j 1 + 1 1 � J + } I � f , # r � r ; 0 r J ! r ',.��,� •�� 111. J' 1 M / 1 J f f + 1 1 1 1 i 1 t # , f .41 x,39 Z rn M ( SAINT PAUL �~ SERVICES Ex McCarron's Campus ftnch h4, d~• L „x ,". ``"'" ` ^ d y �� ^ rr "r.. ~~v �y ,,••` i ...'�• J { 1 , } .�� T 't • I J 1 r i t 1 4 1J••' •Zti`, J I��M ly i �• I 4A ^ + x r , I j T 1 ti S J L C •• L t ' < 1 :.r z . ' L i .i• \ i , # t t t L r +•.or s ML M7VF AL AW eE DBTANIED FROM A LEGEND GRADING NOTES: ` "�11O1FD BY TH[ TT3TB10 ACQKSY. L BURDNO AND PAVE]IW SUBOtADE MUST EX MI= CONIOU 1 1. CONTRAC M MUST F*10 VERIFY UTLM PROOF ROU D AND APPROVED BY THE TCOM ^, ` -.--- F745 CONTOIA! =A7100 PRIOR TO EXCAVATICW UTLIZE 7W ACk71CY. PRIOR TO PLACINO AOCREDAIE OR GOPHER STATE ONE CALL SYSM& AT GRAMAAR BASE MAIEIBAL _ —.... - • CoSSiYIO CON11OJR (REMOVED) 1- 8OO -252 -1104 46 NOUNS PRIOR TO PTTETTDRlAiO ANY E7ICAVAIM .885.45 EIESiM SPAT ELEYATTOI 7. QOT MAIMS ARE GIVM AT OUTTERUM OR +04-M PROPS SPOT MZVARON X SK MW CLOD STRC SURVEY FOR SENCHMANKL FMHED SURFACE ELEVATION. TYPICALLY TOP OF CUM 13 r ABOVE =TEL PROPastD CDN1olMS (2! NTERVAL) s sE11ovE ALL rnlo:s, elT�fgt. s1tA�PS ROOM AND 07M PUWT UFE THAT MTS A1111N 1H[ 4 SPOi E3iVAl10I1S FOR PAVENi1FT AND vulx Alt N' ORAMM ARKM HIMDBI0. AND PAVE3IDIT AREAL WMI AT Fi SSHW SURFACE. 4, Ti>PSOL MIST K STRPPM AND STOCKPLI D AT L FLL RAM ON 29M SIMMER 1"M Set MUST LOCA710101 APPROVED BY TFIE OW48L STOCKPUM at BMW= TOPSOL SHALL BE USM ON TURFED AMU OR to SM SPECDTC 7m #JCTION D73DD EARVIV O K PROAM. ALL TURFED MFRS MUST HAVE A gE 91W CBOq. CM AND COM FOR DETAM UBMIRIM TQSOL OElfN OF r (AifER FTRF0416 SITE GRADING AND DRAINAGE PLAN POND AREA LARPENTUER AVENUE SAINT PAUL COMM. NO. 2 484 -001 -00 SCALE AS SHOWN APRL 2. 2003 DRAM DESIGN DEVELOPMENT C403 Q COPYRIOIIT KWMFL GREEN ANO ABRNJWSON. It-- - POND A PLAN 24 4 N Attachment 13 r �r T VERALL SUE UTILITY LAN , .___.._ ._ '-- �___ -_..__ _._ •. -i. � COMM. No. 24x4- 001-00 r SCALE l5 SHOWN 0XIC ,wRL 2. 2003 %/ - ``''' McCarron's Campus X.. Expansion DESIGN DEVELOPMENT i '� '' Q`'\ C500 a QPvW Wr WAWEL DRUM ,wo AarwlnaSO". me !•J Ti ' 1 _� d 1 IV caw ' � iY . 1 � � 7717 I�j ' •••• :: ' X Nv LLJ X v, N i 51 \ 1 ' pr ar+s �±...`. . 4. "i' �;..•:.__.�yP. x,:. , a'° i � ,.� I � h. �, I � 1r !r Pena � / _... , __•• : ' �� `•� / ' Wlllrr t1«vtlan. ?7 ) a a/ Ore. 1"6. 29 Jf to j ! -� _ 0 501 24 W rr i ; II + o , ,, C 1 I !° I 'Yr 70 1 J , ,. c .' 7"'rQfQN 4x .g, rtz w, tt , . 1 t I •Hr� r�"__' _ t •ya� ,1 �'0jL!•. : j �J 0py , _ LL •• :.::::.::...::::: •••'•.......+...rte.: �+ " 'y'',°d 3J, ',rrY'+' _" • I: t ! W '� • .. ' ,.tY_✓•_�_. -" tai � •• V• !J / . r• v ". - �``• \ ° •~ __ _ - '" ti fit. --•: ' �• ,� � it ` ��`` •�� ••'` y ,;/ ! ! t 1 � I + Uj LLJ c� -- --_ —__ C50 s{ ti5 J 1 r/� 1 OVERALL SITE UTILITY PLAN 25 4 N Attachment 14. SITE UTILITY PLAN NORTH AREA COMM. NO. 2484--001-00 SCALE AS SHOWN GATE APML 2, 2003 DESIGN DEVELOPMENT C501 0 COPYW-WT KM AMIL GREEN AM AgIVAMMON. INC. /Ap FXL a 8E) aVA4 IN% S"Y&V.34 SOM • AN H To 846.69 Inv 837-19 4 9 To 0 4 5.7 uture Cold Vehicl Stora S AN MH Top-8 AO Top. 4. .6 Inv E . ME-8.) .7 Inv E & -63'. ( Sotto -Ij X 21" PW &WrANY Sn . A j ,' 36 CP PIPS Inv- M M 38 CP A 8w 7 0 li �.�� WATER McCarron's Campus Expansion SAN MW 17. KEY NOT A. OWWL DIPT. vo %M V/ Existin Plant Buildin CTRL. PT. R-5 PER JOHN FONTAJNE LM 1. Flu Mwy I iagg NORT AREA UTILITY PLAN 26 4 Attachment 15 I t McCarmn's Campus Expansion 25 � i j d� 1 u IK,. ,�, • I O i �;at,_ • _ 2 Y I1 1 " ..1• 24'C I 8T W Check Vohle ......_.....- ....G � . � � as u ,a- Exi sting n X. l orine „ I N B r F *AID A uil ding UNDER ;; .- UNDER Te a ✓! c �,fo, CONSTRUCTION Soo un. 19 p ! t L * I Railroed •. �\ C \,. d1! � i ' - CARL. PT. R -4 f NTAPIE PER ANN fO Ls 3r imp .. 0 ,t t I •r ,'�� ' , i ii •ii CTRL Pr. R•J WTR MN PCR i01N'1 F01tUE4E i I I «• c �. I ( / 11 '�•' ' TOp.e5 op 31 a is I I C ... }II•�I { C.......... _ F ( .... ....•._.. - r • ... 641......,..... III , /`• Cedar M . r^ M . ST 4 PVC i 1. : :: ::::x t ST�t 3r Mv \ :. }t Sly -- a - __ - RT? U L 11 11 i 1 a 951:4 / I i . 111 17 1 11 8 95 t l I h u w p 1 : t' � � 1111 TMIOYe. / / • �y i I i i i 1 /.` t �® � /•• / j1\ It Ii II t 1' 1 1 1 f,. tl I T J / ' i TOP e54.t i in I it / r Top.84t.a - -24 1 i � ••; - � � 1 1 1 MAX 80 1 e' sT@ 12WP • } •.; .T 'lf t/E 938.0 * •; r 1 / / NN U, Uj in Inv.847.3 t y,i !1 F.0 ST Ila.A4.3 t i b 2 1 _ c h3 ' x`13' Rt? St 1. •• 1. •H .`I , I � i bo ` I< I�Tr Ree W” 828.51 I Uj SITE UTILITY PLAN ' Y t SOUTH AREA ' A S. •1 Z • b lS comm. NO. 2484- 001 -40 r . sr AS SHOWN KEY NOS WE tlL 2. 2003 �] e � „� U77Lr 1 IYOM � °Err. t47rfT' tttRt ,. DESIGN DEVELOPMENT ¢ "f a TO "Alm C502 o CO"MORT KWMM GREEK MO ,IeRA- -.01 Inc. SOUTH AREA UTILITY PLAN 27 Attachment 16 TREES TO BE REMOVED: K" CGMWN NAME size COMMENTS Rl Box mm UNDIESIREABI.E. NO REPLACEMENT REQUIRED Rz sox aj)cR a CUL U NOESWML Q NO REPLACEMENT REQUIRED Fa aox ELDER ZIr =L UNCIESIREASM NO REPLACEMENT REQUIRED R4 13OX aWA 24' Col. UNDESIREABIL NO REPLACEMENT REOUIRE0 RS CEDAR S* COL REPLACEMENT REQUIRED IRS CEDAR C COL REPLACEMENT REQUIRED R7 AMPLE 24 COL REPLACEMENT REQUIRED R8 MAPLE 34' COL REPLACEMENT REQUIRED R9 MAPLE W GGL REPLACEMENT REQUIRED RJO MAPLE 38 COIL REPLACEMENT REQUIRED R11 WtVTE PINE lo' clot. REPLACEMENT REQUIRED R12 SPRUCE S* *111. REPLACEMENT REQUIRED R13 SPRUCE •o* G04 REPLACEMENT REQUIRED A14 SPRUCE Io* rot. REPLACEMENT REQUIRED RU SPRUCE 12* Cut. REPLACEMENT REQUIRED R16 SPRUCE 12* COL REPLACEMENT REQUIRED 1:117 SPRUCE 12* Call. REPLACEMENT REQUIRED RU SPRUCE 12' Col. REPLACEMENT REQUIRED PA9 SPRUCE 15* Col. REPLACEMENT REQUIRED RX SPRUCE 15* Cat. REPLACEMENT REQUIRED Rn SPRUCE 13* Col. REPLACEMENT REOUIKD Rn SPRUCE is" CaL REPLACEMENT REQUIRED R23 SPRUCE IS COL REPLACEMENT REQUIRED R24 SPRUCE is COL REPLACEMENT REQUIRED us SPRUCE zo* COL REPLACEMENT REQUIRED F 21 REPLACEMENT TREES REQUIRED; 2 1/2* cal. Mo. LEGEND: I fit : • PROTECTIVE BARRIER- REFER TO 02231 % o EC ra. TREE M BE REMO REM M 02231 it qvM 'Y -it •/' r J!".; J 4j" I f • if A7 • Cx� J k v f ; f li 6 i f I! J .4 f f .4— t I th, i iii P. .. L•.«. ......... . f Ik I P h i ........ . f Jf V- J, 161 SAINT PAUL REGIONAL SERVICES WATER 24 - ----- --------- ---- McCarmn's Campus .. ...................... . Expansion ------------- tv • I too,, I I i t 2 111 ;111,,1 ' —�- .'r� -+ _ , v •j /. 1 �' „ta � t ' , ' I l t < 1 ----------- C, 0 t 4% It t 0. ------------ F . . .......... If 0 f % I � BUILDI ........ ... ....... .... j .......... 4, It \ It z J . ............. . 44- 0 3 .......... ............... ..... . Z z;irlm 30 44 .. . . ... . ............. ..... . .... 4 I f . ............ 4 0 ----- - Abl e• 11111M PMT{ moo- CAOW SWW* g ............ . ti7 —47. ....... . ...... 1. It #fi .......... t it q 51,016tAl 41, 11, -T ---- -------- as... -- - - -- ---- Is •• A 30* pie I Puwr VIRTIOR ENrRAR 7/7 /-r/ MAD41 PLANT TREE PROTECTION AND REMOVAL PLAN COMM. No. 2484-001-00 SCALE 1 - 40' DATE APRIL 2. 2003 DRAWN TEL DESIGN DEVELOPMENT L050 Q COPYRIGHT HMMEL GREEN AND ABRAHAMSON, INC. TREE PLAN allol 4 Attachment 17 I SAINT PAUL REGIONAL WATER SERVICES OVERALL LANDSCAPE PLAN 29 Q D 4 N ® G � ry < r • l j �c�.�.'� h ° , � hJ, 'wT`7 a' � � o � zfi to AN a •� y ,` � J + 1 � L � . val ," �iyY:;tipy,•'�FJ� £/zit r , it 3� � ,�� • � � ,/ � �,. .I / c �35 ■ � 'i s r !• "'� "r � - _ _ �1 1 ��'t � iii .�• -.,,� t: _ ,`� .:.=� ' I to 1 � � ♦ P.S. 'rov.,..A., � � lo 1/�1{IR� 1 /: G' �: 41�. �i► : :: 0 ; 4 il. `�'/�ry��f��" ` � � �e�.':i. � ��.fa��iaRw��■ I i U 17 ta 1 I i i I ' { rrf �i ' � �• a. 1 ��t • .�: ' • 1 1 ' r 1 fl' I �'' �'f� 1 \ p 1 l 1 l Attakhment 18 - LEGEND: AM TO 89 SOOOEI)l RVrER To SM 0211121 ........ UT1W GRASSES AM WRAW)VIDS (M ,M) rO Sm 020141 ROOMY" CARDEN NATIW CUSSES AIM WV.WLOWMS Rem to SPEC- 0=26 NATF4 GRASSES FFAnW LIME HLUEM REM M SPEC. 02924 Somkory Sower SLPaul Pallas, Canine Tn*k Corder TREE PROTEMM VAR01M REM TO SPEC- 02231 DECIOU011JIS OVERSTORY TREE REPRESENTATWC SPECIES WCU)G& MA 0M. •NNIft ASK. RED MAPLE. 111"SWOOO 2 Nr CAL 39 LON. It OECWUOUS UNDERSMRY I'm REPRESERMWE SPECIES t"CLIAL ASPEN LOW111-STEM 90 clecoualis UNDERS1011f MIEC REPRESENTAnVE SPECIES WWOL' RNER BIRCH so OMOU13US ORNAIINWAL TREE REPRESENTATIVE SPECRi9 W=QF- CRABROPLE )r CAL as MOIL OCCOUDUS ORMA16MAL TREE REPRESEWAME SPECIES WCWM HAWTHORN %#"-STM as GECIOU" ORNAMEWAL TREE MEPRESENTATWE SPECIES INCLIAC: z SER-ACEBERRY I MULTI-STEM is i s ; / 1 O CONWERM TREE i s FIR. PW- SPRUCE. REO CMAK REPRESENrATIVE SPECIES MUM* YA*TE CEDAR Mft GEOw" s"wm (Do REPRESWATNE SPECIES *0XLW- ONW G LOSSY SSIF 9LACK CWKEBERW. RED -TWIG DOGWOW. o SMA ROSE HAZELNUT RECENT is Scriallow. GRO-1.0101 FRAGRANT SUMAC UP� ER YARD r �� c6,1 if I qz lf 01 j L s o o r s o // ;i- of I 7 i << << << i f STEEL STOM SEWER i so so 1 52 i s 8*&2 .4 7AJ 7 ;.• s .... F E MR SITE PLANTING , COLD VZ81 • PLAN - NORTH AREA ..... i ,,o`,- s o VV LIOWER YAJ' TRAN SFO , t o o o, GEN RATO um. No. 2 484-001-00 1 =30 — 552 APRIL 2. 2003 TEL FU v P UMA t I DESIGN DEVELOPMENT — VV L101 01 U 0 q3 , VIC CWyR "4r HAMMEL GREEN ANG ASRAWASOW INC A , V I VC Cedar 11 1 II 1 40- Cwc�' a. '. % it 1 11 Coda McCarron's Campus 10 % Cedar Expansion 12 go All of than NOTES: .0m Cedars. 1 2 . 12' a:>WAGNl SEE SPEC. 02930 2 - 12 pie C4 4o - U Skid g 0 % Us Holdin in Tank S1 ON - -------- - ----- a, 10 ; 4. A. so ' o 1, " o C . ----------- s o N1, It GU p(r 41 i4duse I Thicknor, No. 1 Q t j? oT , llj �' ; B.E. ----------- �M= V/ is to of I N is -1 8, It is I is VV VV \V1 VV I VV I VV Bulwilriii 0 A MET S HOF/WA < RPHO so v SE < *o o—, I U A. N. 4. 01,; 'e, 01EMICAL BUILDING # J; or to t,,Z 12. %t It I Is I, to I ' 14 U It 111 i s 10 110 ♦ Moil 0 0 in 111 I I* 111 I I iii 1. Is f Irallre *1 120- 11 Spruce ,R%I i to 11 1 11 — zzz: 11 1 w- 11 -. is. rl PLANT VMTOR ENTRANC 1 11 II 11 11 1 1 { too, -011 N 5- 11 *Pruee NORTH AREA PLANTING PLAN 30 Attachment.20 BID SAINT PAUL REGIONAL • • WATER SERVICES ll: r r�- 7M "��■i I��t��j 11 Ij I ! III �I 1111 I II I'I'rlllll lll!I I IIIIII I � III II IIIIII II I I III I" ��'lII I II � III I I'll I (I 'll �I 1. 1 r I, � '�:PII ii fill �� II II Ijlll�yl� l'� hj�l! -� �"--� -----------■�� ■��5�� ■ �� ■ �� ■ t� ■,�� I► ��► I�II� PII��I !1��,��,�„� 1';t!Vi 11 l ld lll��l� rlil lra��lll�l�l I i_- ; I I � ■1 1 � _�_ « ■ � 11 ■ 11 ■ 11 ■ 1� s 11 ■1 1 ■ i I lI I,11 l 1 I IIII I I �Ir I ,III. I I I , ..I Irl,��l� wwwlw+wwiwlw�r�ww��wwwwlwwlw iww� wa ...... w�w�ww�wwww■ww.wwwww�wwi�w. l ` I ,,,�.-��-' - j I'; I�il i j !Iillljjl I!II'llj I Il ll (Ijl I� IIII I. ii II r I �-�--�'�"---��.-------■-� IIII'!1 ' IIII: �, II�II r 1 yI I,,1 I I II I I,r � r �. I I! „�nl Ir I � I. L i I I, I il 011'J 1111 iglu l ,rid 11 ' 1 1 ll 11 I r t .1 I I'll I I P I �.I Iill I I 1' Ou 1 1 11 II IrIIII!II ; I II II I II1, 1j 1'� L1 IIII III II I11 i II rI 111x11 I:I !III i,l I ��!I ,III I,I 11,1,1�� l II,I 11 1 1 1 1,111 11 r l, �� III II I I, 11►1�� I r 1 I I I I IIII �,� I r �L' Illi�,��II,III l .I I III.II Ij Ij111111 IIII II' II �irl I� H; �li'�' ly':II I'. r 1'I 1 I � I,H lL Ip 1 , I IIrI t l i 1 1 I I �I I 1I I I I I' I I II III III I �' j I II��Ii � I.I'I' G 1 l�l III II'. IIII j III I III!I,.I I I I I � �'� ■ ■ ■ ■, •... . rr�r , 1, IIII � II d I ��I IIII rl lr.� ■L � ., li• t .. l °11 I � L p� l,�ll I! L I, • I� 111;1 ► I jl �►�,� I. I ■,��,�■��,,�„ ■„�,, ._. Ir �I III r� I it I �'. r rl IIII I . I 4 11 I IIII r,I 1 II jI� I N 1 111 I I � ! I I!i Ipp,Ipp il! r . 11 II IIII li VIII III11 11.11► IN I I'.. I� , �II r'II I '. jI IIII N.li M�II N II:�! ill'. I�.. I� I I I M R, Ill ,l I . I II'r I I 4 I ,. IIII I ' I 1 111�11.611r1,1111) �I. IIIIII Iu7 it IdI1: "I VIII I I u�.r. IrIIL11I11U. 111 ILIIIIbl1�; y'` P l w- -�1 ems• ! I l III 1r II III I .I iI 1 I II4111� ■.I I 11111,1 II r, 1IIL.11i�1 I I� �� ■ 1, uwwwww •:a1 ._I ww /•vll.. • w wlwi■w��liw�■ �ww 1 +QL w ..al• wiw O � Q �• O ■T ' ��1�i1i�1 ►11� I�I(jI'�jl�i!`'�ijli IlNil�'!� ii -• � .... ... ....1 .. !! ll ,ll 111, �� j I -- WE « /ij��'� - - ilii�l�l'l j I I I I: 1 I1 Ill _ ��,�II , I �,, 111I ►) 111 I1111,►I',l�llll'i,ll I,I I L I,��,�,�„�1 I �I 1 Ij l 1!!I'jl IIIII�I 'a.•.' , - �� ■ie■ �1�'l �nl - IL � . I I IIII �,..II ��'lljl�l llillllll �il' 111 s 11 Il l �, �l I Irn1.11111 �g�i Il II II L;. i'i�1!11 !!1'llllll�ILI 11 jI ql�, 11 111 111 l II 1•a• 1'� +•gym' 1•,a. •.-n• 1•�0, / -au• ua• 1 fll lll.Il r I.l.l .-a. �a► l ..� Ira. a••a r_s tS � a'QI• l 7. � • O 7 • 1 OFFICE BUILDING ELEVATIONS 32 Attachment 21 McCarron's Campus Expansion PARTIAL NORTH ELEVATION 1 N �• . N •_ o . 16 15 14 13 12 it 10 MATERIAL NOTES: MMMMY PWINUML: PLAT MORAL WALL MRk rMhiE HOOF MLRAL PFJM- AVf PARTIAL SOUTH ELEVATION 3 Is -. r - a• EXTERIOR ELEVATIONS WAREHOUSE/ METER SHOP �%• NO. 2484- 001 -00 M-ft 2. 1003 L 3 AJMI DESIGN DEVELOPMENT A420 a C OP.ftG T . UVLL 6NEE11 AND AaW46WSD . wc. 1 PARTIAL NORTH ELEVATION 11 � 1 1 2 I I 3 4 I 5 6 Q 7 8 Q9 I 10 PARTIAL SOUTH ELEVATION 3 Is -. r - a• EXTERIOR ELEVATIONS WAREHOUSE/ METER SHOP �%• NO. 2484- 001 -00 M-ft 2. 1003 L 3 AJMI DESIGN DEVELOPMENT A420 a C OP.ftG T . UVLL 6NEE11 AND AaW46WSD . wc. WAREHOUSE /METER SHOP ELEVATIONS 3 4 N mmmmmnwnv�� 11 � 1 � 16 12 Q I 13 Q I 14 4 10 4 I 4 PARTIAL SOUTH ELEVATION ye• . r _ o • WAREHOUSE /METER SHOP ELEVATIONS 3 4 N mmmmmnwnv�� Attachment 22 SAINT PAUL REGIONAL � WATER SERVICES McCarron's Campus Expansion 44 4 4 I I i j �77 3 WORT} SOU IJ SECTION WES? QEVATION I C 8 A Y 4 44 MATERIAL NOTES: MKw MATBUAU FLAT METAL W ALL PANEL- WIT AOOF METAL ROOF PANG -WHITE 2 � �FASTELi1l/AT20N EXTERIOR ELEVATIONS & BUILDING SECTION WAREHOUSE/ - METER SHOP COMM- NO- 2484-001-00 SCALE 1/4' 1'-0" UAIE APRI 2. 2 003 ORAMM AJ W DESIGN DEVELOPMENT A421 O COPYRCHI H&WEL GREEN ANO AORMAUSM. INC. WAREHOUSE/METER SHOP ELEVATIONS 34 4 N Attachment: - 23 SAINT PAUL REGIONAL � WATER SERVICES Ex McCarron's Campus 4 4 4 4 4 4 7 B 9 10 11 I WEST ELEVATION 1 + /e• - r -o- B A B I 7 6 5 4 3 I C EAST ELEVATION 2 1 A B A B I EXTERIOR ELEVATIONS ' VEHICLE STORAGE/ I MAINTENANCE , co►u* 2484 - 001 -00 3 SOUTH ELEVATION SCALE 1/8" - I' —o" OA APRIL 2 , 2003 ELEVATION MATERIAL NOTES: DRAWN Adw MATERIAL FLAT METAL WA11 PANEL- PAiMAIIY DESIGN DEVELOPMENT wHlTE Y - A430 ROOF: M�ALP,N�.,I� CI COPYRIGHT HAMMEL GREEN ANO ABRAHAMSON. INC. VEHICLE STORAGE/MAINTENANCE ELEVATIONS 35 4 N Attachment 24 OW . L W J J W 0 W ) 000 a _ D G I 1 1 • I I �� • o - 1 i r r 1 � on an O =�� • ♦� M � ♦ , , 71� ��A R�`A!j eeeerVeeM�:� ;:E •��. I • • ., i '� �i. • as r AffAll t 1 OVERALL ELECTRICAL /LIGHTING PLAN 36 4 N r. Architecture I Engin eering ( Planning May 9, 2003 Mr. Ken Roberts Associate Planner City of Maplewood, Minnesota 1830 East County Road B Maplewood, Minnesota 55109 Re: McCarron's Campus Expansion Trout Brook Setback and Yard Pavement HGA Commission Number 2484 - 001 - 00 Dear Ken: Attachment 25 WRITER'S DIRECT DLU (612) 758 -4239 Per our telephone discussion today, I am writing you to clarify the Trout Brook setback for the future Cold Vehicle Storage Building and the yard pavement as shown on the proposed McCarron's Campus Expansion Project under city review. Currently, the existing gravel pipe yard west of the Dewatering Building abuts the eastern 'edge of Trout Brook without any setback or green space. The existing gravel yard slopes to drain into Trout Brook. The new construction project regrades the existing pipe yard to upper and lower yard areas. Drainage of the new upper yard area is treated in a rainwater garden to the west of the upper yard. Drainage of the new lower yard is collected into new stormwater piping that ultimately discharges south of the new parking lot into the existing storm water pond. Also in the lower yard, an area is defined for a Future Cold Vehicle Storage Building, which will be a one story metal building for parking the W ater Dep a' arse if'S trucks a vans. T he proposed edge of pavement of the yard is shown as 60 feet from the existing fenceline along Trout Brook, and a green space buffer of native grasses and trees is proposed in this zone. When the Cold Vehicle Storage Building is constructed in the future, the truck maneuvering space in the lower yard will be affected. Reducing the required setback of the future building to 40 feet in lieu of 60 feet will provide trucks the necessary turning radius and access up the ramp for the drive- through circulation into the west doors of the existing Dewatering Building. When the building is built, a 40 foot wide green space buffer of native grasses and trees will be maintained between this future building and Trout Brook. Since no green space exists now between - the- edge of pavement and Trout Brook, the proposed landscape, even at its future 40 foot wid significant improvement. �� [� Q 1�/ [� MAY 1 2 2003 Hammel, Green and Abrahamson, Inc. 701 Washington Avenue North - Minneapolis] Wjpj le.s.ata— LS.,A...5.r5.49.1..I-1>p0 Telephone 612.758.4000 Facsimile 612.758.4199 Visit our Website. www.hga.com 37 Mr. Ken Roberts May 9, 2003 Page 2 The new upper and lower yards are paved in gravel in the base bid with an add alternate for asphalt paving. The new parking lot, roads and truck maneuvering south of the new Meter Shop will all receive asphalt paving in the base bid. The gravel is confined to the service yard. It is anticipated that if the bidding climate is favorable, that the asphalt paving of the yard would occur with this project. If not, the owner intends to pave the yard in the near future when funds become available. I hope this clarifies the intent of the proposed sitework for your review. Please call me if you have any further questions. Sincerely, HAMMEL, GREEN AND ABRAHAMSON, INC. Jun Butler Associate Vice President cc: Bernie Bullert, SPRWS Dave Wagner, SPRWS Erik Hansen, HGA Vicki Hooper, HGA Ted Lee, HGA \ \corporate \corporate \project\ 2400\ 2484.\ 001 -00\ communications \correspondence \jtb001 s.doc;jmb W Attachment 26 Engineering Plan Review PROJECT: McCarrons Campus Expansion PROJECT NO: 43 -21 REVIEWED BY: Chuck Vermeersch and Chris Cavett DATE: May 13, 2003 The applicant or their engineer shall address the following comments. Grading and Drainage Plan: 1. The drainage calculations do not include the area east of the site, (approximately 16 acres of existing residential area), which is tributary to the existing pond. The pond appears to be large enough to handle the additional drainage area, but including the additional area will likely change the calculated high water level. 2. The pond and area around it shall be dedicated to the city as a public drainage and utility easement. The south rainwater garden is considered a private BMP and should not be included in the public drainage easement, unless covered in the use and restrictions of the easement 3. Provide a 2' -3' sump in the in the last storm sewer manhole before it discharges into the pond. The purpose of the sump is to remove large sediment from the system before discharging into the pond. At a minimum, the sump will require an annual cleaning. 4. Complete a maintenance agreement for cleaning and maintenance of the sump manhole and rain gardens. A draft of a maintenance agreement is attached. 5. The existing storm sewer that outlets to the creek southwest of the new office building shall be removed or bulkheaded and abandoned.: 6. A portion of the parking lot and loading dock area of the office building drains east to Sylvan Avenue. The boulevard east of the proposed office building parking lot also slopes east to Sylvan. The street grade here is very flat. As such, the project engineer shall change the grading plan in this area to insure street ponding does not occur. This may require a shallow swale between the parking lot and Sylvan Street to capture this runoff and provide a positive outlet if necessary. 7. If the parking area north of the meter shop is not paved, special considerations will be taken to protect the storm sewer system and rain . garden. This shall include having solid grates for the catch basins temporarily and the contractor will need to quickly establish the buffer around the rain garden. 8. Submit an erosion control plan for city staff approval. 9. The applicant shall include for city approval a detailed landscaping plan for the pond, rain gardens and stream bank restoration. Turf establishment must be with apre- approved native -grass seed mixture with forts, (for upland and low 39 land areas as appropriate). The current landscaping plan already includes trees and shrubbery. 10. The parking lot south of the office building appears to be utilizing a ribbon curb along the center islands and the south edge of the parking lot (for drainage purposes ). Provide a note and detail to clarify what is proposed for these edges in .these locations. 11. Due to the abrupt drop in grade from the south end of the new parking lot and the fact that the plans do not- show barrier curb, the applicant or contractor shall install a landscape fence, such as a split rail or wood rail fence, to provide a visual barrier of the edge of the parking lot and top of slope. 40 Attachment 2.7 Memo To: Ken Roberts ', From: Lt. Kevin Rabbett (e-JL CC: Deputy Chief Banick Date: 5 /9/03 M. Re: McCarron's Water Treatment Plant Expansion have reviewed the attached Project Review Form for the expansion of the St. Paul water treatment plant. The plan seems well designed from a public safety standpoint. The traffic flow is directed through appropriate intersections. One question involves the prohibition of right turns onto Roselawn for trucks exiting the plant. I agree that this is necessary to reduce heavy truck traffic through the residential area. Will there be signage prohibiting incoming trucks from traveling westbound on Roselawn from 35E? Also the plan mentions that the parking lot will be bermed and visually screened from the residences on Sylvan. This may be difficult to do due to the height of those residences. However, if accomplished, it will prevent those residents from potentially witnessing thefts from vehicles. i assume that the parking lot will be easily visible from the office building which will provide some deterrent effect. If you have any questions, please cal me at x4532. 1 41 Page I Attachment 28 5/21/2003 CR TAD Development Review — McCarron's Campus Expansion Mar a 12003 BACKGROUND RECEIVED The St. Paul Regional Water Services is proposing to expand the McCarron's Water Treatment Plant facility by adding a two -story Office Building, a one -story Meter Shop/Watershouse and a vehicle Maintenance /Storage facility. The McCarron's Campus is located at 1900 Rice Street between Roselawn and Larpenteur Avenues in St. Paul, Minnesota. The plans submitted by the applicant (dated April 2, 2003) propose to route stormwater from the entire site to an existing constructed stormwater pond located to the south of the facility. The existing outlet for this pond is a 24 -inch culvert at 846.0 feet that discharges to Trout Brook. Under proposed conditions the pond is lined (no exfiltration) and the outlet would be modified to a 12 -inch culvert at 844.0 feet. According to the applicant's engineer, the City of St. Paul would like the pond to remain in its current state. As a result the proposed plans are being modified to include a number of alternative stormwater management practices (e.g. raingardens) that will be designed to handle the excess stormwater runoff from the site. At this time, the modified plans and stormwater calculations have not been completed. This review takes a cursory look at the original submittal to see how it meets the District's recommendations. We will do a more thorough review of the site and plans once the applicant has completed the changes to the stormwater management plan. WATER QUALITY Development and redevelopment projects must incorporate effective non point source pollution reduction BMPs. Effectiveness will be defined as meeting NURP criteria or achieving 60% annual phosphorus reduction, 90% sediment removal and 95% heavy metal removal. Met Council's Small Site BLIP Manual can be referred to for selecting and designing alternative BMPs. A review of the water quality calculations submitted by the applicant indicates that the District's water quality recommendations are met on site. The dead storage available in the stormwater management pond exceeds NURP requirement. If the applicant were to make the modifications to the basin suggested .below (under Volume Control and Infiltration) the amount of water quality treatment would improve substantially. VOLUME CONTROL AND INFILTRATION All land development and redevelopment activities must create stormwater volumes less than or equivalent to the volume of water produced from the site at existing level of impervious or 25% impervious whichever is less This analysis is to be based on existing soils and geology. Refer to the met Council Small Site BMP Manual for volume control 42 Page 2 5/21/2003 CR IUD Development Review — McCarron 's Campus Expansion BMPs such as the use of vegetated swales and redirecting impervious areas onto pervious areas. The applicant submitted stormwater calculations for the 10- and 100 -year 24 -hour rainfall events. According to the model results, the proposed expansion does not meet the District's recommendations for volume control: the cumulative volume of stormwater being delivered to Trout Brook and from the pond is higher under proposed conditions (3.55 AF for the 10-year event and 6.03 for the 100 -year event) than it is under existing conditions (2.88 for the 10 -year event and 5.26 for the 100 -year event). while the proposed pond modifications (changing the outlet structure from a 24 -inch culvert at 846.0 feet to a 12 -inch culvert at 844.0 feet) reduce the peak flow rates to below existing conditions, the proposed plans would discharge more storm water runoff volume to Trout Brook. As a result, the District recommends leaving the existing outlet structure and managing the pond as an infiltration practice (by excavating any sediment that has accumulated at the bottom of the basin, planting native deep - rooted vegetation that will promote the infiltration capacity of the surrounding soils, and possibly constructing infiltration enhancement techniques like an infiltration trench or dry wells in the bottom or adjacent to the basin). To increase the capacity of the basin, the applicant could modify the outlet structure by adding a drop inlet structure at 848.0 feet that would still provide 2 to 3 feet of freeboard to the existing natural overflow. FLOODING A proposed pond 100 year high water level can be above adjacent existing structure 's lowest floor elevation as long as the structure is at least 100 feet horizontally away from the pond's 100 year extent. A structure 's lowest exposed wall elevation must be 2 feet above the 100 year high water level of adjacent ponds and water bodies. According to the proposed Design Plans, the floor elevation for the building closest to the stormwater management pond, the Office Building, will be 862.0 feet. This is well above the proposed 100 -year HWL on the pond of 846.48 feet. The applicant should verify that the District's recommended freeboard requirement is met for the houses located along the east side of Sylvan Street. RATE CONTROL Peak discharge rates for developments must be at or below existing. rates for the 2, 5, 10, and 100 -year storm events. The applicant submitted stormwater calculations for the 10- and 100 -year 24 -hour rainfall events. According to the model results, the proposed pond expansion meets the District's recommendations for rate control: the cumulative peak flow rate to Trout Brook and from the pond is lower under proposed conditions (12.99 cfs for the 10-year event and 20.97 43 Page 3 5/21/2003 CR TAD Development Review — McCarron - s Campus Expansion cfs for the 100 -year event) than it is under existing conditions (20.19 cfs for the 10 -year event and 37.52 cfs for the 100 -year event). WETLAND MANAGEMENT In addition to the requirements o, f' the Wetland Conservation Act, development and redevelopment activities within the watershed district shall not result in the net -loss o, f wetland acreages or . functions and values. Proposed wetland alterations must be evaluated using the District's Modified MnRAM methodology and compared to the District's pre - development evaluation to determine the change in wetlandfunctions and values. While the large stormwater pond on site was constructed from upland, it currently has functions and values of a wetland. If properly restored, following the proposed pond excavation, these functions and values should not be reduced. The District recommends managing the pon as a n infiltration practice by leaving the existing outlet structure in place - (or - constructing a riser - is - additional -- capacity - is needed), - removing -- any sediment__ that has accumulated in the bottom of the pond and planting native vegetation that will promote the infiltration capacity of the surrounding soils. All of these recommendations will increase the function and value of the pond. EROSION CONTROL Erosion and Sediment Control plans must be in adherence to the recommendations of the Ramsey County Erosion and Sediment Control Handbook. The erosion and sediment control plan appears to conform to the Ramsey County Erosion and Sediment Control Handbook. The Soil and Water Conservation District will likely provide further comments on the proposed plans. INTEGRATED RESOURCE MANAGEMENT All BMP designs should consider the use of Integrated Resource Management principles including the use of native planting and providing wildlife habitat features All developments and redevelopments are encouraged to provide open spaces and native plantings in site design. As stated previously, the applicant's engineer has indicated that the proposed stormwater management plan is being changed to include alternative storm water management practices such as rain gardens. In the event these modifications are not made, the District recommends leaving the existing outlet structure to the pond as is (or adding a riser to the existing structure to increase the capacity of the pond) and managing the pond as an infiltration practice. This would involve planting native vegetation adjacent to the pond to promote the infiltration capacity of the underlying soils. 44 Attachment 29 STREAM SETBACK VARIANCE RESOLUTION WHEREAS, David Wagner, of the Saint Paul Regional Water Services, asked the city to approve a stream setback variance from the zoning ordinance. WHEREAS, this variance applies to the water utility property at 1900 Rice Street. The legal description is: SECTION 18, TOWNSHIP 29, RANGE 22 IN THE VILLAGE OF MAPLEWOOD REVISED DESCRIPTION NUMBER 175 A SPECIFIC PART OF SEC 18, TN 29 R 22. (PIN 18- 29 -22- 31 -0042) WHEREAS, Section 36- 196(h) of the wetland protection ordinance requires a 60- foot -wide stream buffer area next to streams. WHEREAS, the applicant is proposing a 40 -foot -wide stream buffer. WHEREAS, the history of this variance is as follows: 1. On June 2, 2003, the planning commission recommended that the city council approve this variance. 2. The city council held a public hearing on June 23, 2003. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing an opportunity to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described variance for the following reasons: 1. Strict enforcement of the code would cause undue hardship because of circumstances unique to the property. The 60 -foot -wide stream buffer requirement would make development of this site difficult. 2. The variance would be in keeping with the spirit and intent of the ordinance, since the applicant would greatly improve a portion of the stream buffer over its present state and the proposed development plans will treat storm water from the site with rainwater gardens, bio- retention basins and other best management practices. Approval is subject to the applicant doing the following: 1. Dedicating a 40- foot -wide stream protection buffer easement along the west property line of the site, including the area adjacent to the. future cold storage building. This easement shall be prepared by a land surveyor, shall. describe the boundary of the buffer and shall prohibit any building, mowing, cutting, grading, filling or dumping within the buffer. The applicant shall record this easement before the city issues a building permit. 2. Submitting a revised landscape plan for the restoration of all the stream - protection buffer on the west side of the site, including all the day - lighted parts of Trout Brook. This 45 plan shall show extensive use of native plantings and grasses and shall be subject to city staff and watershed district approval. 3. Installing city approved signs at the edge of the stream - protection buffer that prohibit any building, mowing, cutting, grading, filling or dumping within the buffer. The Maplewood City Council adopted this resolution on , 2003. 46 l ;< Attachment 30 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, the Saint Paul Water Utility has requested a revision to their conditional use permit to add four new buildings, parking and landscaping to plant facilities at the St. Paul Water Utility McCarrons Water Treatment Plant. WHEREAS, this permit applies to the property at 1900 Rice Street North. The legal description is: SECTION 18, TOWNSHIP 29, RANGE 22 IN THE VILLAGE OF MAPLEWOOD REVISED DESCRIPTION NUMBER 175 A SPECIFIC PART OF SEC 18 TN 29 R 22. (PIN 18-29-22 - 31 -0042) WHEREAS, the history of this conditional use permit is as follows: 1. On June 2, 2003, the planning commission recommended that the city council approve this permit. 2. On June 2003, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above - described conditional use permit based on the building and site plans. The city approves this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 8. The use would be. served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 47 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. The Maplewood City Council adopted the resolution on , 2003. 48 DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA CONFERENCE ROOM A TUESDAY, MAY 27 2003 VI. DESIGN REVIEW a.. St. Paul Regional Water Services — McCarrons Plant Ms. Finwall said the (SPRWS) Saint Paul Regional Water Services is proposing to make changes and additions (listed in the staff report) to their facilities at the McCarrons Water Treatment Plant at 1900 Rice Street. They include a new two - story, 36,000- square -foot office building, a one -story, 11,230- square -foot warehouse /meter shop, and a one - story, 17,350 - square -foot vehicle storage and maintenance building. Chairperson Ledvina said there seems to be a lot of parking associated with this proposal. He asked if a review of the structures verses the parking required was done? Ms. Finwall said she didn't write this staff 'report, but she could do a calculation of the necessary parking spaces. The city code states there shall be one parking space per 200 - square feet and this is a 36,000- square -foot office building. q Chairperson Ledvina said that equals 180 .parking spaces and staff has indicated 240 parking p spaces in - the staff report which is in excess of 60 parking spaces, maybe that can be addressed with the applicant. Chairperson Ledvina asked the applicants to address the board. Mr. David Wagner, Project Manager, (SPRWS) St. Paul Regional Water Services, 400 Commerce Building, Eight — 4 th Street East, St. Paul, addressed the board. This project is intended to bring g all the facilities together in one location. Their goal was to try to locate buildings so everyone can work together in one location. The other goal was to build the buildings as cost effectively as possible because of budget constraints. The other issue is that security is a huge concern. Regarding the parking issue that chairperson Ledvina brought up, because of budget constraints they are watching costs carefully. They would like to be able to pave certain areas but currently there is no money. With security being a big issue, the parking spaces that are currently available will be eliminated and with the new buildings the large area will be for employee parking. Board member Olson asked if SPRWS planned to reopen the connection to Rice Street or will it remain blocked off? Mr. Wagner said they would like to reopen the connection with Rice Street but that depends on the budget. The small bridge on the spur line track is not wide enough for two -way traffic. When the bridge gets rebuilt there will be two -way traffic and a new entrance, right now going into the facility it will be a one -way street. Mr. Jim Butler, Associate Vice President, (HGA) Hammel, Green and Abrahamson, Inc., 701 Washington Avenue North, Minneapolis, addressed the board. Mr. Butler showed the board some picture boards of the project and pointed to the additions and changes. He said this site is a real challenge because it slopes 30 feet in certain areas. Therefore, they have terraced the project to a lower and upper yard. He showed the traffic flow in and out of the facility and said that most of the traffic would be coming off of Roselawn Avenue as it does currently. Mr. Butler said the existing structures are white stucco and were built in the. 1920's. The projects will continue to be white stucco and will have dark blue metal panels. The dark blue metal panels represent the entrances to the buildings and the color blue represents water. The window mullions and rooftop screen are clear anodized aluminum. Chairperson Ledvina asked if the windows are tinted? Mr. Butler said no, the windows are clear which tends to give a blue cast. Board member Olson asked if the graphic elements on the dark blue meta_ I panels of the building signify the function of the building? Mr. Butler said yes the graphic elements are letters such as the "G" on the building stands for garage, the "E" on the building stands for employees, and the "W" on the building stands for warehouse etc. Chairperson Ledvina asked Mr. Butler what the height of the garage and maintenance building would be? Mr. Butler said the height of the maintenance and garage building would be 24 feet at the highest portion. Board member Olson moved to approve the plans (date- stamped April 24, 2003), for the proposed office building, meter shop and vehicle maintenance buildings (with the associated parking and landscaping) at the St. Paul Regional Water Services McCarrons Water Treatment Plan at 1900 Rice Street North. This approval does not include the future cold vehicle storage building shown on the plans along the west side of the site. The city bases this approval on findings required by the code. The property owner or contractor shall do the following: 1. Repeat this review in two years if the city has not issued a permit for this project. J 2. Provide the following for city staff approval before the city issues a grading or building permit: a. Building material and color samples of the plaster, metal panels, roofs, trim, and garage doors. b. A revised landscape /screening plan that shows the following: (1) The spruce trees proposed for the south and east sides of the parking lot and the property revised from 6 feet in height to 8 feet in height. (2) The planting of more coniferous trees along the south and east sides of the proposed parking lot to help screen the parking lot from the houses to the south and east. (3) Landscaping details for the stream buffer area and for the proposed rainwater gardens. If the basin area will only be seeded, the area must be vegetated with native grasses and forbes. The mix design must be approved by the city before the contractor does the seeding. (4) An in- ground irrigation system (including sprinkler heads) for the areas that would have sod. The city does not require irrigation for areas with native grasses or for the rainwater gardens. C. Detailed grading, drainage, paving, utility and erosion control plan for approval by the Assistant City Engineer. These plans shall meet all the requirements of the Assistant City Engineer. d. A detailed photometric plan for all proposed outdoor lighting showing the -location, style, height and design of the proposed light fixtures. All freestanding lights shall not be taller than 25 feet, and the illumination from any outdoor light must not exceed 0.4 -foot candles at all property lines. e. Plans for any trash - dumpster enclosures. The gates for such enclosures shall be 100 percent opaque, and the materials and colors of the enclosure shall be compatible with those of the new buildings. These plans shall be subject to staff approval. f. Proof of recording of a 40- foot -wide stream protection buffer easement along the west property line. This easement shall be prepared by a land surveyor, shall describe the boundary of the buffer and shall prohibit any building, mowing, cutting, filling or dumping within the buffer. The applicant shall record this easement before the city issues a building permit. g. A letter of credit or cash escrow for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 3. Complete and install all required exterior improvements, including the approved landscaping and any dumpster enclosures before occupying the buildings. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above - required letter of credit or cash escrow is held by the City of Maplewood for ail required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. 5. All work shall follow the approved plans. The director of community development may approve minor changes. Board member Longrie -Kline seconded. Ayes — Ledvina, Longrie- Kline, Olson, Shankar The motion passed. This item goes to the planning commission on June 2, 2003, and to the city council on June 23, 2003. DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, JUNE 2 VI. NEW BUSINESS a. Conditional Use Permit Revision Saint Paul Regional Water Services McCarrons Treatment Plant (1900 Rice Street) Mr. Roberts said the Saint Paul Regional Water Services is proposing to make changes and additions (listed in the staff report) to their facilities at the McCarrons Water Treatment Plan at 1900 Rice Street. Mr.. Roberts said these changes and additions include a two - story, 36,000- square -foot office building, a one -story, 11,230- square -foot meter shop and warehouse, a one - story, 17,350- square- foot vehicle maintenance and storage building, and a future cold vehicle storage building. Mr. Roberts said the design plans were reviewed at their CDRB meeting May 27, 2003. Commissioner Tri Pp ler asked if for some reason the city did not grant the 20 -foot variance on the setback could the city still require the SPRWS to do the modification work with the 40 -foot variance? Mr. Roberts said yes. Commissioner Trippler said the only justification he saw for setting the building back 40 feet is that the SPRWS needed space to turn their trucks around. He asked if that was the only reason? Mr. Roberts said he would defer that question to the applicant. Commissioner Trippler asked what considerations the city staff gave to agreeing to the setback? Mr. Roberts said one of the main criteria was the grade on the property. Commissioner Pearson said there are 6 to 8 parking spots on the south side of the proposed new water treatment building, he asked if those spots are meant to go on the south side of the roadway because the blueprint does not show that. Mr. David Wagner, Project Manager, ( SPRWS) St. Paul Regional Water Services, 400 Commerce Building, Eight — 4 th Street East, St. Paul, addressed the commission. Mr. Wagner said regarding the question asked by Mr. Pearson, they are trying to separate the high security area of the water treatment complex from the medium and lower security area by bringing all of the parking to one location for security purposes. Commissioner Tri pp ler asked the applicant about the need for the 20 -foot variance on the setback from the stream and if it would be absolutely impossible to construct the garage 60 -feet from the stream? Mr. Wagner said they would do whatever the City of Maplewood requests them to do. He said from an operational standpoint, they would like to have the 20 -foot variance. Operationally it will be an easier environment to operate the trucks and equipment with the proposed variance. They could build the garage without the variance but it would be safer for everyone to have the extra space. He said Jim Butler from the architecture company could comment further on that. Mr. Jim Butler, Associate Vice President, (HGA) Hammel, Green and Abrahamson, Inc., 701 Washington Avenue North, Minneapolis, addressed the commission. He said there are vehicle maneuverability issues on the property. It is a large challenge to locate buildings on the property and miss underground utilities. The property slopes 30 feet from the north to the south so they are going to tier the property to make two flat areas, thus moving the building back allows them to have proper maneuvering and ramps. Currently, the gravel yard slopes down into trout brook and there is no green space next to the fence. By positioning the building there and providing the area with a new green space, this improves the site drainage and moves the site drainage away from going directly into trout brook. Mr. Butler said then they can enclose the drainage that is piped off to the water-pond itself. Commissioner Rossbach asked how long the water utility has been on this site? Mr. Wagner said the first plant was built around 1920 with various improvements throughout the years. Commissioner Rossbach said chances are the water utility created the gravel yard? Mr. Wagner said correct. Commissioner Rossbach said the statement in the staff report states the circumstances are not created by the applicant, which is incorrect. He said the water utility has manipulated the circumstances that are there. Mr. Wagner said yes, the water utility created those circumstances. Commissioner Rossbach said he would like to discuss what is happening along the stream. He said he could be open to allowing a variance here but he wants the water utility to do as much as possible along the entire length of the stream. If the water utility did some significant buffer improvements he may be more apt to agree to the variance. Commissioner Rossbach said he is interested in creating a buffer in the area. Even though the section of the stream is outside of the project area, he thinks that the buffer that is there is also degraded. If the city would consider the entire day lighted area of the stream that the water utility has available to and what the city can do to enhance it, he would be more apt to agree to put a building within 40 feet of trout brook. His position was the water utility should restore the buffer along the whole stream and not have any buildings within the buffer area and follow the code. Commissioner Rossbach does not feel there is a hardship here and nobody other than the water utility created the hardship. If he could say the water utility was doing everything they can to make sure there is a decent buffer around the stream then the city should give them a break. Mr. Wagner said the area south of the roadway is wide -open ground area. He feels the water utility and the architects (HGA) have done a good job of making this site work because it is a very difficult site to build on. They are trying to bring their buildings together so that operationally things work for the water utility. Commissioner Rossbach said when Mr. Trippler asked if the water utility could build without the variance Mr. Wagner replied the water utility would do whatever the City of Maplewood asks them to do. He also said they could build the garage without the variance but it would be a safer environment with the variance. Commissioner Rossbach said the commission is trying to make this site work for the City of Maplewood. It seems to him a good trade off would be that the city looks at the entire length of the day lighted stream and restoring the buffer as much as possible in those areas. In the southern part of the property it may a good idea to plant natural grasses for an undisturbed buffer area. In order for him to feel good about granting the variance he wants the water utility to do as much as they can to the whole stream that they have access to. Mr. Wagner said the water utility could look at that area south of the entrance at Rice Street with very little hardship to the water utility and probably make some improvements to the stream as well. Mr. Roberts asked commissioner Rossbach if it would be his intention to expand on the area south of the entrance road, which is on page 5 in the recommendations? Commissioner Rossbach said it would be his desire to have the water utility improve the buffer area and or stream as stated by the applicant in the total expanse of the day lighted stream that the property abuts. He would view that as a trade off for the city giving the water utility a reduced variance area for their cold storage building. Over the years the stream has been desecrated and this would give the city a chance to get a little of the stream back. Commissioner Trippler asked if he is correct that the approval is subject to the applicant doing recommendations 1,2, and 3? He asked if that meant that the water utility has to do the buffer improvement now or does it mean that when and if the water utility decides to put this building in they are required to do this? I Mr. Roberts said it was staff's intent that this would be done as part of the project whether the future building gets built or not. Commissioner Trippler said he agrees with Mr. Rossbach that it is a good trade off and that recommendation A. 1. on page , 5 needs to be revised. Commissioner Mueller said he agrees with Mr. Rossbach and Mr. Trippler. He asked when the city made these rules for the 60 -foot setback? He doesn't necessarily feel it is fair for the commission to say that the water utility messed up and they should have known better. The water utility .did not do anything illegal. Mr. Roberts said the wetland protection ordinance was adopted in approximately 1994 but clearly the water utility has had a yard and they have been out there much longer. Commissioner Rossbach said he didn't mean to imply that the water utility intentionally created this problem but the property owner created their own problem. Commissioner Dierich asked how traffic fits into this on page 8 in ordinance requirement number 2 and 3? She read traffic is moving from 10 semi - trucks a day to 70 semi - trucks a day. She asked what kind of comments have you heard from engineering? Mr. Roberts said all the comments he received are in the report. They are not all semi - trucks that are coming and going into the site.- Commissioner Dierich said she would like to see the applicant do something more exciting on the exterior of the building elevations to improve the aesthetics. Chris Cavett had many things that he talked about in his report and she is concerned about number 1., 6, and 7. She asked if staff had received the reports yet? Mr. Roberts said the applicant has those reports and they are revising the plans based on comments from the watershed district. Before the building permits are issued, the engineering department has to approve the plans and they will make sure those changes are on the plans before any permits are issued. Commissioner Dierich said she was looking at the drainage issues and it says the upper lot was going to drain into an area and the lower area would drain into the storm water retention area and all of that drains into trout brook. She asked if there were going to be treatments done to the water before it drains into trout brook? Mr. Roberts said the existing ponding area is going to get some reconfiguring and shaping to better accommodate the runoff from this project site as well as the larger area. There will be some standing water but a lot of it settles in and infiltrates into the ground. He doesn't know the engineering details but there are some overflows and maybe Mr. Wagner can talk about them. Most of the water is intended to stay on site and settle after going through the rainwater garden and into this pond. Commissioner Rossbach moved to approve the resolution on pages 45 and 46 of the staff report. This resolution is for a 20 -foot stream setback variance for the construction of a vehicle storage building at the McCarrons water treatment plant at 1900 Rice Street. The city approves this variance because: (changes are in bold, deletions have been stricken through.) 1. Strict enforcement of the code would cause undue hardship because of circumstances unique to the property. The 60- foot -wide stream buffer requirement would make development of this site difficult. 2. The variance would be in keeping with the spirit and intent of the ordinance, since the applicant would greatly improve a portion of the stream buffer over its present state and the proposed development plans will treat storm water from the site with rainwater gardens, bio- retention basins and other best management practices. Approval is subject to the applicant doing the following: 1. Dedicating a 40- foot -wide stream protection buffer easement along the west property line - adjacent to the future cold storage. building and creating a buffer along the entire length of the stream contained in or bordering their property. The created buffer shall be the full required 50 feet in all areas possible. This easement shall be prepared by a land surveyor, shall describe the boundary of the buffer and shall prohibit any building, mowing, cutting, filling or dumping within the buffer. The applicant shall record this easement before the city issues a building permit. 2. Submitting a revised landscape plan for the restoration of - 0 f°°+ ^f the stream - protection buffer on the west side of the site. This plan shall show extensive use of native plantings and grasses and shall be subject to staff and watershed district approval. 3. Installing city approved signs at the edge of the stream- protection buffer that prohibit any building, mowing, cutting, filling or dumping within the buffer. Commissioner Rossbach moved to adopt the resolution on pages 47 and 48 of the staff report. This resolution approves a conditional use permit revision for the addition of four buildings, a new parking lot and associated site plan changes for the Saint Paul Regional Water Services McCarrons Water Treatment Plant at 1900 Rice Street North. The city bases this approval on the findings required by the code and is subject to the following conditions: 1. All construction shall follow the approved site plan. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 3. The city council shall review this permit in one year. Commissioner Pearson seconded. Ayes — Desai, Dierich, Fischer, Monahan - Junek, Mueller, Pearson, Rossbach, Trippler The motion passed. This item goes to the city council on June 23, 2003. AGENDA ITEM AGENDA REPORT Action by Council TO: Richard Fursman, City Manager Date FROM: Charles Ahl, Director of Public Works /City Engineer Endorsed Modified ...,.r....,.,.. - SUBJECT: White Bear Avenue Intersection Improvements at Woodlyn and L . � to Concur with Ramsey County Award _of Contract DATE: June 1 2003 Introduction During 2001, the city council received testimony from a couple of residents of Concordia Arms regarding the need for improvements to the intersection at Lydia Avenue and White Bear Avenue. Ramsey County developed a plan to help address the concerns without sacrificing traffic safety and movements on White Bear Avenue. The county is requesting concurrence with an award of contract. Background A couple of residents of Concordia Arms are concerned with intersection and pedestrian safety on White Bear Avenue at the Lydia Avenue intersection and insist on the installation of a protected left turn arrow. The Ramsey County traffic engineer has presented data that a protected left turn arrow would likely create greater delay and potentially more accidents on White Bear Avenue than would be reduced on Lydia Avenue. The. Ramsey County traffic engineer has developed a plan that would help address some of the concerns at this. intersection as well as at the Woodlyn intersection. The plan would include development of dedicated left turn lanes. The project has been designed and approved by MnDOT State Aid. Bids have been received and Ramsey County is requesting concurrence from Maplewood that the award of a contract is acceptable. The low bidder is Jay Brothers in the amount of $158,096.00. The Maplewood share of the. project is $79,048.00, which is reimbursable from our MSAS account at MnDOT. This is 21 % below the engineer's estimate and recommended for concurrence. Recommendation Staff. recommends that the city council adopt a motion to concur with Ramsey County in awarding a construction contract to Jay Brothers in the amount of $158,096.00 and approve a cost share of $79,048.00 for Maplewood's share from the city's MSAS account for the White Bear Avenue Improvements at Woodlyn and Lydia, City Project 01 -08.. Attachment: Map ■ SCALE IN FEET 0 10 30 30 40 30 100 861 ic c _ s -� — 8618 � e��nK i .`.' 4 .SEE SHEET 17 FOR UTILITIES 8624 - ENUE _ 9 � YDI A --- AV ,- - MH NOTES O1 REMOVE C & G 2O REMOVE SIDEWALK 3O SAW CUT 4O CONSTRUCT MEDIAN NOSE STANDARD PLATE 7113 5O CONSTRUCT PEDRAMP SPECIAL 6O CONSTRUCT PEDRAMP MEDIAN S.A.P. 138 -- 020 -027 LYDIA AVE PLAN S.A.P. 062- 665 -040 Sheet No 7 of 19 Sheets t A g enda # MEMORANDUM . Acton by Council Date TO: Richard Fursman, City Manager �� E dorsed Modified FROM: Karen Guilfoile, City Clerk Rejected L. 7wi DATE: June 16, 2003 RE: 2:00 A.M. Bar Closing As you are probably aware, during the State Legislative Session a bill was passed that will permit cities to extend bar hours to 2:00 a.m. The law states: A bill for an act relating to liquor; extending bar hours to 2:00 a.m.; amending Minnesota Statutes 2002, section 340A.504, subdivisions 1, 2 3. BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: Section 1. Minnesota Statutes 2002, section 340A.504, subdivision 1, is amended to read: Subdivision 1. [3.2 PERCENT MALT LIQUOR.] No sale of 3.2 percent malt liquor may be made between x:89 2:00 a.m. and 8:00 a.m. on the days of Monday through Saturday, nor between 2:00 a.m. and 12:00 noon on Sunday, provided that an establishment located on land owned by the metropolitan sports commission, or the sports arena for which one or more licenses have been issued under section 340A.404, subdivision 2, paragraph (c), may sell 3.2 percent malt liquor between 10:00 a.m. and 12:00 noon on a Sunday on which a sports or other event is' scheduled to begin at that location on or before 1:00 p.m. of that day. Sec. 2. Minnesota Statutes 2002, section 340A.504, subdivision 2, is amended to read: Subd. 2. [INTOXICATING LIQUOR; ON- SALE.] No sale of intoxicating liquor for consumption on the licensed premises may be made: (1) between 2:00 a.m. and 8:00 a.m. on the days of Monday through Saturday; (2) after � :A9 2:00 a.m. on Sundays, except as provided by subdivision 3. Sec. 3. Minnesota Statutes 2002, section 340A.504, subdivision 3, is amended to read: Subd. 3. [INTOXICATING LIQUOR; SUNDAY SALES; ON- SALE.] (a) A restaurant, club, bowling center, or hotel with a seating capacity for at least 30 persons and which holds an on -sale intoxicating liquor license may sell intoxicating liquor for consumption on the premises in conjunction with the sale of food between the hours of 12:00 noon on Sundays and 2:00 a.m. on Mondays. t; (b) The governing body of a municipality may after one public hearing by ordinance permit a restaurant, hotel, bowling center, or club to sell alcoholic beverages for consumption on the premises in conjunction with the sale of food between the hours of 10:00 a.m. on Sundays and 2:00 a.m. on Mondays, provided that the licensee is in conformance with the Minnesota Clean Air Act. Intoxicating liquor license holders have been invited to the meeting if council would like their input. If council considers the 2:00 a.m. closing, a public hearing and a change of the ordinance would be necessary as stated above in Subd.3.(b). Agenda MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: June 17, 2003 RE: Outdoor Event - The Chalet Action by Council. Modified Rejected Brad Karl from the Chalet Lounge, 1820 Rice Street, has applied for a permit to host an event on July 26, from 12:00 noon to midnight. The event will be held for the Minnesota Chapter of the Make -A -Wish Foundation. Funds raised during the event will be used to fulfill the wishes of three young girls. The event is primarily organized by Make -A -Wish Foundation with Mr. Karl providing the facility. Chief Thomalla and I have met with Mr. Karl to discuss compliance issues and other requirements. There will be a $10 cover charge to attend the event where throughout the day and evening five bands will play for 1 to 2 hours each. The event will be held in the parking lot and will be enclosed with a 6' fence (See Attachment 1). Entrance into the fenced in area will only be accessible by going through the Chalet where staff that have been trained in alcohol compliance will be checking indentification. Provisions have been made for additional parking across the street at McCaron's Beach. Attachment 2 is a draft flyer of events and donations and giveaways that will be available during the event to help raise funds. The only alcohol that will be served in the event area is beer in plastic bottles. There will also be grilled foods and soft drinks available for purchase. In February 2003 Mr. Karl had a small outdoor event at the Chalet. Intoxicating liquor license holders typically are allowed only one outdoor event per year. Staff requests council approval for the Make -A -Wish Foundation Fundraiser at the Chalet. � �i /X iU ��ffcl�n�en� l 44 . . . . . . . . . . . 71M Aw IV WISH FEST II (CHRISTMAS IN JULY) JULY 26 2003 ALL DAY CHALET LOUNGE t 1 co p.. ow 1820 RICE ST MAPLEWOOD, MN 55113 (651) 48 8-0872 KURT JORGENSEN BAND MIDNIGHT T- H EAT ER GEMINI JOHNNYTRASH NAYMAN TRACY NAYMAN VII(INGS CHEERI FADERS DUNKTANK 5T PAUL MAYOR VISIT SIGNED VHUNGS ITEMS SIGNED TWINS ITEMS 4 CAR GIVEAWAY MARYLAND AVE AUTO SALES WHITTAKER LINCOLN MERCURY BRACS AUTO SALES VILLAGE SALES DONATIONS AND GIVEAWAYS FROM CAPITALBANK TRANSAUTO FOUNDRYPUB WILOTYMES 7ECHNICARE DALE SERVICE COMMON ffATH ELECTRIC BFST BUY ACTIONAU PARTS kiNCAMS YARRUSORROS AUTOMAX MRTIRE STJAMESM07EL PECIACLESHOP CARSOUPCOM COST CUt i (S7EPANNIE) ST PAUL SAINTS 1095 MILL L17E TOMS TRFFS 06FT XMAS 7REEI TWIN CITY RIDLEY MTORCYCLES M17E TIMES PULSE CITY PAGES TRA I fu DA VINC11THE WILD CONTACTS: CHRIS ENGUM 651- 487 -6330 ED COLEMAN 651- 283 -9982 UPDATE 6/15/03 Agenda # MEMORANDUM Action by Council TO: FROM: SUBJECT: LOCATION: DATE: City Manager Shann Finwall, Associate Planner Date Metropolitan Council's Livable Communities Demonstration' „} Program Modified Gladstone Neighborhood - Frost Avenue and English Street Rejected ' June 16, 2003 -' INTRODUCTION City staff is requesting that the city council adopt the attached resolution. This resolution is required by the Metropolitan Council as part of the city's application for an opportunity grant through the Livable Communities Demonstration Account Program. This program offers assistance to communities in developing site - specific land use plans for projects that show potential for evolving to the development category. The city is requesting a grant in the amount of $8,000 in order to hire a planning consultant to study and provide a recommendation on the redevelopment of the Gladstone Neighborhood. The terms of the grant require that the city match this amount either monetarily or in -kind (staff hours). BACKGROUND The city council has set the redevelopment of this neighborhood as a high - priority goal. DISCUSSION The city applied for a similar opportunity grant last year in the amount of $40,000, which was declined by the Metropolitan Council. This year's $8,000 request is based on a January 2003 planning consultant's estimate of costs associated with completing a planning- study for the Gladstone Neighborhood. This year's grant request comes at an opportune time since the City of Maplewood recently had a market study of the Gladstone Neighborhood completed by Maxfield Research, Inc. The study finds redevelopment of the area a marketable prospect, particularly with the development of multi - family housing units. RECOMMENDATION Adopt the attached resolution showing the city council's intent to comply with the .Livable Communities Demonstration Account Program contract requirements for the requested $8,000 opportunity grant for planning purposes for the Gladstone Neighborhood. p:com_dvpt\Gladstone\LCDA 2003 Grant Resolution Attachments: 1. Location Map of the Gladstone Neighborhood 2. Resolution Attachmentl WET I - _�...... t_-. ..,- .--- -! •• ~._ M M _ Jam,. tj L _-A .1 GAT �- __ - �F �LLL__ EH--rl r FROST AVENUE -� W - MAPLEWOOD M = OPEN SPACE - -- ' IV 1 :IT,, LF7 I r j - Lu MOM I - u�?'K`'s' 'fit _ s,, K r' \ . \ '� ,'\, _� �- W _ /.•', ��./ '`,` y US LOCATION MAP FROST AND ENGLISH STUDY AREA 2 IL? N Attachment 2 RESOLUTION AUTHORIZING AN APPLICATION FOR AN OPPORTUNITY GRANT THROUGH THE LIVABLE COMMUNITIES DEMONSTRATION PROGRAM WHEREAS, the City of Maplewood is a participant in the Livable Communities Act's Housing Incentives Program for 2003 as determined by the Metropolitan Council and is, therefore, eligible to make application for funds under the Livable Communities Demonstration Account; and WHEREAS, the city has identified a proposed project within the city that meets the Demonstration Account's purpose and criteria; and WHEREAS, the city has the institutional, managerial and financial capability to ensure adequate project administration; and WHEREAS, the city certifies that it will comply with all applicable laws and regulations as stated in the contract agreements: and WHEREAS, the city council of the City of Maplewood, Minnesota agrees to act as legal sponsor for the project contained in the opportunity grant application submitted on June 2, 2003; THEREFORE, BE IT RESOLVED, that the city manager is hereby authorized to apply to the Metropolitan Council for this funding on behalf of the City of Maplewood and to execute such agreements as are necessary to implement the project on behalf of the applicant. The Maplewood City. Council adopted this resolution on June 23, 2003. 3 Agenda # e�L Micrn by Council Date REPORT SUMMARY Endorsed Modred Rejected Applicant: City of Maplewood Site Address: 189, 209, 211 and 215 Larpenteur Avenue and 1701 Adolphus Street Zoning: Multiple- Dwelling Residential Land Use: Medium Multiple - Dwelling Residential City Council Hearing Date: June 23, 2003 60 -Day Deadline: Not Applicable Project Description: The City of Maplewood is proposing to develop the five city -owned lots on the northwest corner of Larpenteur Avenue and Adolphus Street with up to 11 townhouse units. Request: City staff is requesting authorization from the city council to advertise a request for proposal (RFP) for housing redevelopment of the five city -owned lots. MEMORANDUM TO: City Manager FROM: Shann Finwall, Associate Planner SUBJECT: Larpenteur Avenue /Adolphus Street Properties LOCATION: 189, 209, 211 and 215 Larpenteur Avenue and 1701 Adolphus Street DATE: June 17, 2003 INTRODUCTION Project Description The city has acquired five single - family houses located on the northwest corner of Larpenteur Avenue and Adolphus Street with the city's Housing Replacement Program funds. The combined land area of all five lots is 79,992 square feet, or 1.84 acres. Last March the city council rezoned and reguided the entire 1.84 -acre site from single dwelling residential (R -1) to medium multiple dwelling residential (R -3M) in order to accommodate up to 11 townhouse units. The city is now proposing to advertise a request for proposals (RFP) in order to solicit developer interest for housing redevelopment of the five city -owned properties. Background On December 13, 1999, the city council approved a Housing Replacement Program in order to improve the condition of the city's housing stock. On July 23, 2001, the city council authorized the purchase of three houses at 209, 211 and 215 Larpenteur Avenue with Housing Replacement Program funds. On March 4, 2002, the planning commission reviewed the redevelopment options for the Larpenteur Avenue properties and agreed that if the city could obtain two adjacent lots, rezoning to a higher density would be a good redevelopment strategy. On April 9, 2002, the Housing and Redevelopment Authority (HRA) reviewed the redevelopment options for the Larpenteur Avenue properties and recommended that the city maximize the returns from the three lots purchased by purchasing the adjacent two lots and developing townhouses. On May 13, 2002, during a city council workshop, the city council directed staff to negotiate the purchase of 1701 Adolphus Street and 189 Larpenteur Avenue. The city council also stated that the townhouse approach for the area seemed appropriate. On September 23, 2002, the city council authorized the purchase of 189 Larpenteur Avenue with Housing Replacement Program funds. On October 28, 2002, the city council authorized the purchase of 1701 Adolphus Street with Housing Replacement Program funds. On December 9, 2002, during a city council workshop, the city council authorized city staff to begin the public hearing process for the rezoning and comprehensive land use plan change from single - dwelling residential (R -1) to medium multiple - dwelling residential (R -3M). On March 31, 2003, the city council rezoned and changed the comprehensive plan for the five city - owned lots from single dwelling residential (R -1) to medium multiple - dwelling residential (R -3M). DISCUSSION Preparation of Site for Development Four of the houses have been demolished (189, 209, 211 and 215 Larpenteur Avenue), with the fifth house at 1701 Adolphus Street scheduled for demolition soon. Upon completion of the demolition of the last house, city's public works' crews will restore turf and add erosion control measures in order to temporarily stabilize the site until it is fully developed. To the north of the properties is a 3.4 -acre city -owned site that contains a wetland and is guided in the city's comprehensive plan as open space. The wetland extends into the five city -owned properties. The city's environmental health official, DuWayne Konewko, is a certified wetland specialist. Mr. Konewko completed a wetland delineation report for the site and found that the wetland boundary has been subjected to erosion - related problems due to the. presence of residential and commercial development pressures, as well as the lack of any erosion or stability measures. As such, in accordance with Section 9 -196, Wetlands and Streams, of the Maplewood City Code, Mr. Konewko has classified the wetland as a Class 5 (utilized) wetland, which requires only a 10 -foot building foundation setback to the wetland. However, Mr. Konewko recommends_ that the city require a minimum setback of 20 feet from the wetland and incorporate wetland enhancement measures to improve the quality of the wetland and its aesthetic value. These requirements would be included in the city's approval of a development. Development Concept Plans The engineering department completed a concept plan for the site to determine the feasibility of developing the site with up to 11 units. Refer to the city's concept grading /erosion control, utility, and preliminary plat plans attached as separate handouts. These plans are based on townhouse units similar to those constructed at the Afton Ridge development located on the southeast corner of Lower Afton Road and McKnight Road. These units have a two -car tuck -under garage and a rear walkout patio. The engineering department determined that the maximum number of units to fit on the site with this style of townhouse was ten. This was due to the required grades on the site, the driveway entrance off of Adolphus Street, and the storm sewer running through the middle of the site. The city has not actively marketed the five city -owned lots to date. However, the city has received many telephone calls from interested developers. One such developer is the Collaborative Design Group, Inc. They offered to draft their own concept plan for the site. They were supplied the engineering department's concept plan and informed that the site was zoned for up to 11 units. They supplied the city with four development concept plans ranging from 12 to 22 units. Refer to the Collaborative Design Group's four concept plans attached as separate handouts. Larpenteur /Adolphus Properties 2 June 17, 2003 The city has rezoned the property to accommodate up to 11 units, not 12 to .22 units as proposed by the Collaborative Design Group, Inc. Their proposal, however, brings to light the marketability of higher density on the site. As an example, the city has also received interest from a developer in developing higher density senior housing on the site. It is clear that the higher the density, the greater the financial and housing replacement returns to the city. Request For Proposals The RFP would be advertised to all interested developers. The RFP will include the scope of the project, including the fact that the city has rezoned the property for up to 11 townhouse units. However, should the city council be open to innovative housing proposals with higher density, staff could include this option in the RFP. Densities greater than 11 units would require a rezoning and comprehensive land use plan change by the city council. In addition, the sale, design review and platting process would all need city council approval. RECOMMENDATION Authorize city staff to advertise a request for proposal (RFP) for housing redevelopment of the five city -owned properties on the northwest corner of Larpenteur Avenue and Adolphus Street. The RFP will advertise to all interested developers the scope of the project, including the fact that the city has rezoned the property for up to 11 townhouse units, unless otherwise directed. P:Sec 181Larpenteur Avenue RFP Report Attachments: 1. Location Map 2. Redevelopment Concept Plans (Separate Attachments) LarpenteurfAdolphus Properties 3 June 17, 2003 Attachment 1 Ui 4) 4) Cn 940 LO C: M N to L Location Map Larpenteur Avenue act P -0 ;0 0 c rn co L-3 \% `gyp r11 � t /- 24' �o • rn �� I � - _ _ - - - fY11V \ >0 z > > c) 1- ..................... . . ...... T ADO LPHUS S a - - -- 01 F, 'I I HEREBY RMSION THAT THIS PLAN WAS LARP ENTERLJR/ADOLPHLI LA PREPARED BY CERTIFY ME OR UNDER MY DIRECT Cit of Maplewood ---� 0 mo m m DATE DESCRIPTION S SUPERVISION, AND THAT I AM A DULY rn I LICENSED PROFESSIONAL ENGINEER UNDER O DEPARTMENT OF PUBLIC WORKS THE LAWS OF THE STATE OF MINNESOTA, ENGINEERING DIVISION PRELIMINARY PLAT MaPhmood. Minneso 1830 East County ta 5510 Road 13 9 U', DATE LICENSE NO. 24719 11 (551) 770-4550 FAX (651) 748-3089 0 Y7 y Z . -7 I �CT-- Ad k )96 —<16 16 1 . .......... -- 836 45 "s, as + + + ` te e SO-- A -14 R 'A to Qrq O W 0 O 0 c m 0 4 O co zx co 01) c o % f 1 W.V19. 8so 0 77 =7 --- amam---- < — 6' CIP— J �-- F, I HEREBY CERTIFY THAT THIS PLAN I WAS 0 M REVISION [:�RPENTERUR/ADOLPHUS f, PREPARED BY ME OR UNDER MY DIRECT Cit ofMaplewood rn DATE DESCRIPTION SUPERVISION. AND THAT I ALA A DULY 0 SED PROFESSIONAL ENGINEER UNDER DEPARTMENT OF P&BUC WORKS m LI i: THE LAWS OF THE STATE OF MINNESOTA. P in ENGINEERING DIVISION GRADING & 1830 East Count Road 8 Maplewood, Minnesota 55109 EROSION CONTROL PLAN DATE LICENSE No. 2 (651) 770-4550 FAX (651) 748-3089 C i. Xi r i c• v, 2 �c U7 tz J> a y �r ru C 0 , r_. c- C y �o P4 P4 O N 0 .p O C•1 Z1 O L m O I co I 4" CIP ' \ : _ D c j V I y c) T I x SIGN ° ° O on + V 1 + ! - - ` 1 r l �• L U) j 6-JCP ........... ... 4 Z c WALL ..- KEl'ST E : \ _ , 1 f� + I .�.f - . ✓ - : I 4 Ti 7 J � O • °�11� 0 °° f^ o: D ° O c i N r' D :t vrp " 4 1 vm I � toX W rm I C ( > a �0" RCP I Rl rn I d �. C p c : D I 7 x p In r*t m X W Wi emu. w 3 �✓`" U1 Z 0- OD II 2nG0A� 4b N 'P � + CD Ir ..I N 0 Z VI vv I ! - f f + e" cl �.� IV — /✓ - ` 1sT. 1 1 1 C.ST. azo 6" Cl - -6" CIP- c 1� A> N = ADOLPHUS S - - - - - - V z � I ' W m REVISION LARPENTERUR /ADQI.PHUS m D N I HERESY CERTIFY THAT THIS PLAN WAS City ofMaplewood n £ p PREPARED BY ME OR UNDER MY DIRECT rn DATE DESCRIPTION Q = o SUPERVISION, THA A I A DULY DEPARTMENT OF PUBLIC WORKS -1 LICENSED PROFESSIONAL ENGINEER INEER UNDER v m n THE LAWS OF THE STATE OF MINNESOTA. w ENGINEERING DMSION UTILITY PLAN _ 1830 East County Rood B Maplewood. Minnesoto 55109 DATE LICENSE N0. 2 719 (651) 770 -4550 FAX (651) 748 -3089 -TOTAL = 12 UNITS ao | . _-�--------�--------L---_~'��----\J SETBACK SITE PLAN LARPENTEUR AVENUE cr �� COLLABORATIVE 11!17 1 LARPENTEUR AVE. & ADOLPHUS ST. MAPLEWOOD DATE 6.5.03 SK SCALE Mln W54 012.332.3854 Fou GIZ332.3LIO DR. BY CK BY JOB NO. SCHEMATIC SITE PLAN KRL 03722.00 -TOTAL = 22 UNITS E, cz N I 1 SITE PLAN SCALE: 1"=30'-O" LARPENTEUR AVENUE N F W W V, co Z) A M L.J.. J O 0 Q COLLABORATIVE COLLABORATIVE DesignGroup, � 1501 W x9 �n,;�i�n S suae 300 SIZ332304 F„e+1332 =6 LARPENTEUR AVE. & ADOLPHUS ST DATE 8.5.03 S K O^ L SCALE 1"=W-0 DR. BY CK. 8Y JOB N0. SCHEMATIC SITE PLAN KRL 25' -0" ' i �H,`' PARKING I ( ' SETBACK ! 50[0" I 30'-0" BUILDING BUILDING SET ACK --'� -- ---- -- - i-- - - -- - -- -.. = -- - --- SETBACK - ; 1 a Z U I C 1 I I wr co co w Z QQ rw M'�rwr,ww ur��www��rw�w�wrw *�ww��ww��www��w�w��rw��ww�� 1 SITE PLAN SCALE: 1"=30'-O" LARPENTEUR AVENUE N F W W V, co Z) A M L.J.. J O 0 Q COLLABORATIVE COLLABORATIVE DesignGroup, � 1501 W x9 �n,;�i�n S suae 300 SIZ332304 F„e+1332 =6 LARPENTEUR AVE. & ADOLPHUS ST DATE 8.5.03 S K O^ L SCALE 1"=W-0 DR. BY CK. 8Y JOB N0. SCHEMATIC SITE PLAN KRL 03722.00 POND ci SITE PLAN LARPENTEUR AVENUE bo JOTAL = 22 UNITS U0 CL 1501 Wa"gtm Avenue Sou 1@300 811"IMU FUG11332.3028 DR. BY CK BY JOB NO. SCHEMATIC SITE PLAN KRL 03722.00 -TOTAL = 20 -22 UNITS -UNIT SF = 2,040 - 2,600 SF TWO BEDROOMS - 12 UNITS - 2,040 SF 1 SITE PLAN �-O SC ALE: 1 "= 30' -0" LARPENTEUR AVENUE 60 N N W W DC U) co Z) Z a. 0 0 Q [] THREE BEDROOMS - 8 - 10 UNITS - 2,600 SF LARPENTEUR AVE. & ADOLPHUS ST. DATE COLLABORATIVE 6.5.03 SK SCALE 1 Desi gnGroup,wr 04 1501 WasMnpton Avsnw South Sulle 300 Mlnneapoils, Minnesota 55954 012.332.3054 Fa 012.332.3820 DR. BY CK. BY JOB NO. SCHEMATIC SITE PLAN KRL 03722.00 AGENDA ITEM � AGENDA REPORT;. TO: Richard Fursman, City Manager FROM: SUBJECT: Charles Ahl, Director of Public Works /City Engineer Modi Ae'eCted � Kennard Street Improvements (Beam to Count Rd D )Project ®3 -4: Resolution Receiving Preliminary Report; Calling Public Hearing; Authorizing Preparation of Plans and Specifications; and Authorizing Right of Way Negotiation DATE: June 16, 2003 Introduction The Legacy Village project requires the extension of Kennard Street between Beam Avenue and County Road D as part of the internal roadway system. A preliminary report on the improvements and the financing plan has been prepared. A public hearing s needed prior to proceeding with t g p p g he project. A resolution calling the hearing and authorizing staff to begin preparation of plans and right of wa negotiations is proposed for consideration. g Background The Legacy Village of Maplewood development proposes to orient a majority of their site traffic to the center of their project toward a newly constructed Kennard Street. On May 12, 2003, the City Council approved the AUAR for Legacy Village. The AUAR required the construction of Kennard Street as part of the Legacy Village Improvements. Following the AUAR approval, the council authorized the preparation of the preliminary report. The report identifies various features for construction of Kennard, including a parkway -type of design with sidewalks on both side of the roadway, a roundabout in the center of the Legacy Village project, utility extensions and extensive storm water treatment devices. An alternative roadway is proposed to connect St. John's Boulevard to Kennard as p art of the local St. John's Hospital campus improvements. Acceptance of the preliminary report is proposed, as well as calling a public hearing for July 14 to consider ordering the project. Due to schedule concerns, the Legacy Village developer has p rovided an escrow to cover project costs if the improvement does not proceed, and they have requested a fast improvement process. To speed the schedule, the attached resolution authorizes the consultant engineer to begin preparation of plans and specifications along ith negotiations for the necessary g g project right of way and easements. This will allow for construction of Kennard to be open for traffic in 2003 as needed for the development of Legacy Village. Recommendation It is recommended that the city council adopt the attached resolution that receives the Preliminary Report; calls a Public Hearing for Jul 14, 2003 at 7:45 m• authorizes re Y p preparation of plans and specifications at an additional budget expense of $100,000; and authorizes the engineering staff to begin negotiations for the necessary right of way for the Kennard Street Improvements (Beam to County Road D), City Project 03 -04. Attachment: Preliminary Report (to be distributed at Pre - Agenda Mtg) Resolution Location Map RESOLUTION ACCEPTING REPORT CALLING FOR PUBLIC HEARING AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS AUTHORIZING NEGOTIATIONS FOR RIGHT OF WAY WHEREAS, pursuant to resolution of the council adopted May 12,'2003, a report has been prepared under the direction of the city engineer with reference to the improvement of Kennard Street (Beam to County Road D), City Project 03 -04, and this report was received by the council on June 23, 2003, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost for Phase One of the improvement of $2,847,827. 2. A public hearing shall be held on such proposed improvement on the 14th day of July 2003 in the council chambers of city hall at 7:45 p.m., and the clerk shall g ive. mailed and published notice of such hearing and improvement as required by law. 3. The City Engineer is hereby authorized to proceed with preparation of plans and specifications for the making of this improvement. The Finance Director is directed to transfer an additional $100,000 into the project fund for the preparation of said plans. 4. The City Engineer is hereby authorized to begin negotiations on behalf of the City for acquisition of the necessary right of way and easements for the making of this improvement as described within the preliminary report. The City Engineer is further directed to delay preparation of formal offers for property until the City Council has heard all appropriate public testimony and consider ordering the project to construction. Approved this 23rd day of June 2003. r� f ` .r PROJECT LOCATION AW CITY OF MAPLEWOOD _ DATE: PROJECT LOCATTON MAP 05/20103 E_ ��' KENNARD STREET EXHIBIT mApi pwnnn NAT NlMPCZnTn ua 'z G MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: City Tour DATE: May 20, 2003 The planning commi ion has t its annual tour for Monday. June 30, 2003 A coach bus will leave city h I at 5:30 p. . sharp and return and about 8:30 p.m. The tour will include projects and nts that are under construction or that have been recently finished. The p a ing commission is inviting you, the city council, the HRA, the CDRB and staff liaisons to join them on the tour. We will stop along the way for a box dinner. Please mark this date on your calendar. Please call our department at (651) 770 -4566 by June 12, 2003, if you want to go on the tour. If you have any suggestions for tour stops, please let staff know by June 12, 2003, so we may include them. „ i 1 0 1 Together We Can CITY OF MAPLEWOOD HUMAN RELATIONS COMMISSION 2002 - 2003 ANNUAL REPORT }=/. I=op mi pAi I m f3 I El- 11111 ”rfrititt‘,.; 61) '17 CELEBRATING DIVERSITY IN OUR COMMUNITY June 3, 2003 To Mayor Bob Cardinal, the Maplewood City Council and the Citizens of Maplewood: It is with great pleasure the Maplewood Human Relations Commission submits to you its 2002/2003 Annual Report. This year the "annual" report will actually cover 18 months of activities conducted by the Human Relations Commission (HRC). You may remember that the commission notified you about changing its operating year through ordinance and bylaw changes. Because the ordinance changes have not yet occurred, we cannot officially change the bylaws. Once these changes have been made, the HRC operating year will run from September through June. To accommodate this change now, this HRC Annual Report this year will cover our activities from January 2002 through June 2003. It is important to mention our appreciation and gratitude for the continuing hard work and dedication to the HRC by the city staff assigned to the Commission. Lt. Kevin Rabbett is the current liaison to the HRC and he brings not only his enthusiasm for what we do but also a level of professionalism and expertise that would be hard to match. In addition to Lt. Rabbett, Andi Oster helps us with agendas, minutes and other communications for the commission. We thank them for their work on our behalf. As our community becomes more diverse, it is the Commission's wish to promote and embrace the differences amongst the many citizens of Maplewood. We accomplish this through not only our proactive response to any acts of bias or prejudice that may be reported to us but also through ongoing community educational events sponsored by the HRC as you will see on the enclosed calendar of activities. Our primary goal is and continues to be to work consistently to improve the human relations climate of our community. Thank you for your acceptance of our report. Sincerely, Rita Ander Chair, Maplewood Human Relations Commission LISTING OF RESOURCES FOR VICTIMS OF ACTS OF BIAS OR HATE CRIMES MN CENTER FOR CRIME VICTIMS SERVICES (651) 282-6256 245 E. Sixth Street (651) 205-4827(TTY) St. Paul, MN 55101 (888) 622-8799 REGIONS HOSPITAL CRISIS PROGRAM (651) 254-9200 Psychiatric Social Worker (Crisis Situations) 640 Jackson/Emergency Room NEIGHBORHOOD JUSTICE CENTER (651) 222-4703 500 Laurel Avenue (651) 227-8497 St. Paul RAMSEY COUNTY PUBLIC DEFENDER (651) 215-0600 (Legal Assistance) MAPLEWOOD HUMAN RELATIONS COMMISSION (651) 770-4500 MAPLEWOOD POLICE DEPARTMENT (Emergency) 911 (Non-Emergency) (651) 777-8191 (Supervisor of Investigations) (651) 770-4537 MAPLEWOOD CITY HALL (651) 770-4500 (651) 779-4995 (TTY) MINNESOTA DEPARTMENT OF HUMAN RIGHTS (651) 296-5663 (Interpreters available for (651) 296-1283 (TTY) languages other than English) FIRST CALL FOR HELP (651) 291-0211 (Information & Referral) MINNESOTA RELAY SERVICE* 1-800-627-3529 * If you are hearing or speech impaired or need to contact someone who is: Dial 1-800- 627-3529. Give the communications assistant (CA) your area code and number and the area code and telephone number of the person you are calling. The CA will stay on the line to type/voice communication. TABLE OF CONTENTS POLICY AND ORGANIZATION 1 COMMISSION ROSTER 2 2002/2003 CALENDAR OF ACTIVITIES AND ACCOMPLISHMENTS 3-5 2002 AND 2003 DIVERSITY AWARD WINNERS 6-7 2002/2003 GOALS AND OBJECTIVES 8 PROCEDURAL RESPONSE TO ACTS OF BIAS AND PREJUDICE 9 POLICY AND ORGANIZATION The MAPLEWOOD HUMAN RELATIONS COMMISSION was created by City Ordinance No. 239 on April 18, 1968. It is the policy of the Commission to fulfill its charge as a partner with the State Department of Human Rights, in securing for all citizens equal opportunity in housing, employment, public accommodations, public services and education; and to work consistently to improve the human relations climate of the community. There are seven members on the Commission appointed for three-year terms by the City Council upon recommendation of the Commission. Meetings are held monthly (except July and August) at 7:00 p.m. normally on the first Tuesday of the month at Maplewood City Hall. All meetings are open to the public. It shall be the duty of the Commission to implement its policies. Such implementation may be accomplished by making reports and/or recommendations to the City Manager and/or the City Council, and by engaging in public relations and educational programs, as it deems necessary to accomplish established policy. Additional copies of this report are available at the Maplewood City Hall upon request. Contact the Commission Chairperson through the City Manager's Office (651-770-4524) concerning any matters relating to the Commission. Upon request this booklet will be made available in an alternate format such as large print or audiotape. Contact the City of Maplewood at (651) 770-4524. 1 HUMAN RELATIONS COMMISSION ROSTER Original Appointment End of Commissioner Date Term Rita Ander, Chair 6/00 6/03 Annastacia Belladonna 5/03 5/06 Carol Cude, Secretary 11/93 12/02 Barbara Damchik-Dykes 7/02 12/05 Gordon Heininger 1/91 12/03 Elmo Mattox, Vice Chair 6/00 6/03 Tammy Nadzieja 1/01 11/02 Carol Watnemo 4/03 4/06 Joan Wurdeman 2/98 6/03 Lt. Kevin Rabbett (ex officio) Staff Liaison to the Human Relations Commission 2 JANUARY 2002 THROUGH JUNE 2003 CALENDAR OF ACTIVITIES AND ACCOMPLISHMENTS 2002 JANUARY > Discussed: • Contest—review materials School assignments • Special events/education session planning Town meeting—"An Inter-Religious Response to Hate and Bigotry" •Affordable housing •Annual Report—review changes D Assignments Made: • Re: diversity process D In-service: • "Change"performances Attendance assigned FEBRUARY > Discussed: •Annual Report/review • Council of Churches—change date of event • National Night Out • Purpose of Commission D Assignments Made: • Updated roster • Final copies of Annual Report • Review of Annual Report > In-service: • "Change performance—reviewed • Humor in court cases MARCH > Discussed: • National Night Out • Conference on Hate& Bigotry • Annual Report APRIL > Discussed: • Annual Report • History of Commission > In-service: • Conference on Hate& Bigotry MAY ➢ Discussed: • Continual In-service for our Commission • History of Commission •Awards and recognition certificates were distributed to take to various schools. • Inter-religious Response to Hate& Bigotry Report • Procedural Acts of Bias and Prejudice • Flyer on League of MN Human Rights Commission • Co-sponsoring event in July—"Listening Through an Accent" • Diversity Award presentation to Hill Murray High School > In-service: • False Reasons for Discharge JUNE > Discussed: • No National Night Out • Bylaws • Checklist for possible speakers • Review draft of Acts of Bias D In-service: • Speaker on Hmong culture: Sia Lo, speaking about his family's role in Laos, emigration here, Hmong funerals,family traditions, problems between two cultures. JULY > No Scheduled Meeting AUGUST > No Scheduled Meeting SEPTEMBER > Discussed: • Bylaw review • Name change from Human Relations Commission to Human Rights Commission • Term endings and beginnings • Review calendar 3 OCTOBER > Discussed: • Checklist for use when we sponsor meetings or speakers • Acts of Bias and Prejudice • Proposed changes in bylaws • Ordinance questions • In-service speakers > In-service: • Sexual Harassment NOVEMBER > Discussed: • Bylaw changes • Social service agencies within Maplewood • Possible speaker on substance abuse • Human Rights Day > In-service: • Emma's Place DECEMBER > Presentation: • To Carol Cude for 9 years of service > In-service: • Bylaw changes • Review poster contest packets and timing • New state mandated person to address diversity in the district • Annual Report/review • Agencies in Maplewood that the community knows little about > Assignments Made: • Contact Premier Bank • Approval to hang winning posters • Call schools for number of children • Write letter for Annual Report to council 2003 JANUARY > Discussed: • Timing of when the HRC memo and bylaws changes should go on the city council agenda as an informational item • Annual Report • Roundtable planned—tentatively titled"Maplewood—A Know Your Community Seminar" • Diversity poster contest List of schools and contact with Premier Bank who is funding the contest > In-service: • Actual discrimination case > Assignments Made: • Members of HRC read case for discussion at next meeting • Develop roundtable statement of purpose • Work on obtaining speaker for March or April meeting FEBRUARY > Discussed: • Roundtable on April 29, 2003 • Annual Report changes • Schools to be contacted for poster/essay contest • Discrimination case handed out at the February meeting was discussed • Applicant for membership was interviewed • Speaker for March 4, 2003 meeting—Kristi Kelly, Director of Rehabilitation for Midwest Special Services > Assignments Made: • Press release on the April 29 roundtable > In-service: • Discussed discrimination case handed out at the February meeting • Reviewed Maplewood race and ethnicity statistics MARCH > Discussed: • April 29 roundtable—confirmation of speakers • List of expenditures for 2003 • 2003 budget allocated the Human Relations Commission is$1,830 • Commission applicant > In-service: • Guest speaker—Kristi Kelly regarding services to mentally, developmentally and physically disabled • Crossword puzzles regarding cultural awareness 4 APRIL > Discussed: • Seminar update("Think You Know Your Community?") • Ordinance revisions • Applicant for membership—approved unanimously • Poster judging was completed • Annual report • People's Fair at North High School • Housing issue > Community Event: • "Think You Know Your Community?" > Assignments Made: • Everyone to look at Annual Report and bring changes back to May meeting MAY > Discussed: • Annual Report review • Report on seminar("Think You Know Your Community?) • Diversity Award • May 20 public meeting on Emma's Place JUNE > Presentations • Diversity Award presentations • Certificate to Joan Wurdeman for 5 years of service • Certificate to Rita Ander for 3 years of service > Discussed: • Annual Report final review • Two applicants for membership—approved unanimously 5 2002 Diversity Awareness Awards Sponsored by the Maplewood Human Relations Commission The 2002 Diversity Award was won by Hill Murray High School Peer Ministry Team. This team consists of 44 students from grades 10-12 who are chosen each year to be leaders in the spiritual life of the school. Their faculty advisor is Sue Skinner. Throughout the year, team members lead prayer services, coordinate all school Masses, give witness talks on retreat, help plan and lead retreats, and provide pastoral care for students who are in need of support. In 2002 Peer Ministers worked with the adult Campus Ministry Team to plan and lead a series of Diversity Retreat Days for juniors at Hill Murray High School. Each of the 200 juniors was required to attend one of the full-day diversity retreats. The purpose of the retreat was to promote awareness of diversity in our community. Students attending the retreat were challenged to look beyond labels and stereotypes and see all people as deserving of dignity and respect. Topics covered during the retreat included: • Racism • Socio-economic discrimination • Sexism • Homophobia Activities during this retreat included: • Speed Monopoly • Starpower (a simulation game that focuses on the unfair distribution of wealth in our country) • Video clips from White Man's Burden, Remember the Titans, and Stand and Deliver • The Privilege Walk (helps students recognize the role of privilege in their lives). The highlight of each retreat was always the student speaker. Student speakers were invited to share their own experiences of discrimination and prejudice. The Diversity Awareness Award money granted to the Hill Murray High School Peer Ministry Team was used to cover the costs necessary to conduct future diversity retreats. First place awards for the 2002 Diversity Awareness Poster Contest for elementary-age children were given to students at Carver, Webster and Oakdale Elementary Schools. 6 2003 Diversity Awareness Awards Sponsored by the Maplewood Human Relations Commission The 2003 Diversity Awareness Award was sponsored by the Maplewood Human Relations Commission, Independent School District 622, and Premier Banks. The 2003 Diversity Award was won by the Skyview Middle School Student Diversity Committee. This newly organized committee was motivated by student chairman Kristin Glanz whose essay on diversity was the winning entry from schools in the Maplewood, North St. Paul, and Oakdale area. Kristin's essay tells how prejudice, racism and discrimination have impacted her life and our country. She explains how she has been able to overcome these and learn about other cultures and people different from her. In particular, Kristin focuses on different disabilities and how people with disabilities are sometimes treated. She feels that more education needs to be done with kids about people with disabilities and what they go through. As a way to educate kids, a sample tri-fold pamphlet was created called "Disability." The pamphlet includes sections on: • Interesting facts • Pictures of handicapped and disabled people • Types of disabilities • Treatments • What they have had to experience in their life • Ways to get more information The award of $500 was presented to Seann Dikkers, Diversity Coordinator, on behalf of the Skyview Middle School, by Kelly Reagen, Marketing Director for Premier Banks on June 4, 2003 at a schoolawards ceremony. The award is given to help schools and their students promote diversity within the school to broaden their awareness of its importance within the school community. First place awards for the 2003 Diversity Awareness Poster Contest for elementary-age children were given to students at Weaver Elementary and Presentation Schools. The last page of this report is a copy of the third grade winning poster. 7 2002-2003 GOALS AND OBJECTIVES • Establish a partnership with local businesses, educational, religious and/or fraternal organizations regarding human rights. • Sponsor and promote activities for the residents of Maplewood that will: increase sensitivity in, and awareness of, an area(s) of human rights; and/or provide an opportunity for interaction between diverse members of the community. • Invite and encourage local schools to participate in the annual Diversity Awareness Award and the Diversity Awareness Poster Contest sponsored by the Maplewood Human Relations Commission and Premier Bank. • Develop a working relationship with one or more of the Human Relations Commissions in the Twin Cities area. • Attend various workshops and educational/informational activities related to diversity and human rights. • Collaborate with the Department of Human Rights on projects of mutual concern. Advise the Mayor, City Council and the City of Maplewood of human relation issues. • Collaborate with the Maplewood Police Department when acts of bias, discrimination, and prejudice are reported. • Promote and support awareness of the Americans with Disabilities Act throughout the Maplewood private and public sectors. 8 MAPLEWOOD HUMAN RELATIONS COMMISSION PROCEDURAL RESPONSE TO ACTS OF BIAS AND PREJUDICE Action Steps: 1. A Coordinator, appointed from within the Commission on a yearly basis, will handle any contact of reported acts of bias and prejudice from the Commission membership or the general public. 2. The Chief of Police will mail a cover letter from the Police Department and also enclose a letter from the Commission with a brochure outlining the victim's rights and resources that they might want to contact for further assistance. 3. If a victim of a bias crime calls us, the Coordinator can offer to make a visit with another Commission member to discuss, in detail, any further options they may want to pursue. This visit, if requested, should be arranged as soon as possible. 4. Subsequent information regarding the incident will be shared with the Commission and the media if relevant and appropriate. 5. Follow up to the victim(s) in writing or contact will be made if deemed necessary. 6. Relevant names, titles, and phone numbers of those persons who may have to be involved include: CHIEF OF POLICE HRC STAFF LIAISON David Thomalla Lt. Kevin Rabbett 651-770-4543 651-770-4532 CITY MANAGER HRC CHAIR Richard Fursman Rita Ander 651-770-4524 651-298-5079 2002-2003 BIAS RESPONSE COORDINATOR Elmo Mattox, HRC Vice-Chair 651-777-6413 9