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2003 06-09 City Council Packet
Council /Manager's Workshop 6: 00 p. m. AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 09, 2003 Council Chambers, Municipal Building Meeting No. 03 -12 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF MINUTES 1. Minutes from the May 27, 2003 City Council /Manager Workshop 2. Minutes from the May 27, 2003 City Council Meeting E. APPROVAL OF AGENDA F. APPOINTMENTS /PRESENTATIONS G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Conditional Use Permit Review - Maplewood Fire Station Number 2 (1955 Clarence Street) 3. Conditional Use Permit Review - Beaver Lake Town Houses PUD (Lakewood Drive and Maryland Avenue) 4. Conditional Use Permit Review - Woodland Hills Church (1740 Van Dyke Street) 5. Approval of Aquatics Agreement with the City of Oakdale for Managing Tanners Beach 6. Parks and Recreation Department- Fireworks Permit 7. Ramsey County Fair - Carnival and Fireworks Permit 8. White Bear Avenue Business Association - Parade Permit 9. Roundy's- Cigarette License and 3.2 Beer License H. PUBLIC HEARINGS 1. 7:00 p.m. Street and Alley Right -of -Way Vacations (east of Hazelwood, south of County Road D) I. AWARD OF BIDS 1. Eldridge Avenue Neighborhood Rainwater Garden Landscaping, Project 01 -29- Resolution to Award Landscape Construction Contract and to Modify Existing Project Budget J. UNFINISHED BUSINESS 1. Appeal of Community Design Review Board Conditions - Maplewood Auto Center (2525 White Bear Avenue) 2. 2004 Charitable Gambling Requests K. NEW BUSINESS 1. 2004 -2008 Capital Improvement Plan (4 votes) 2. Carlton Street, from Conway Avenue to Minnehaha Avenue, City Project 3 -22- Resolution Ordering Preparation of a Feasibility Study 3. Arkwright Street Extension, north of Kingston Avenue, Cit Project 03 -23- Receive Petition and Resolution Ordering Preparing of a Feasibility Study 4. Carver Avenue Trunk Sanitary Sewer, City Project 03 -17- Receive Feasibility Study 5. Approval of Final Master Plan for Afton Heights Park and Presentation of Plans and - Specifications 6. Preliminary Approval for Issuance of Bonds 7. Schedule Meeting on 2002 Annual Financial Report and Audit 8. 2003 Budget Changes for State Aid Reduction 9. Beaver Lake Trunk Sanitary Sewer Replacement, Project 01 -09- Resolution Directing Modification of Existing Construction Contract, Change Order No. 2 L. VISITOR PRESENTATIONS M. COUNCIL PRESENTATIONS N. ADMINISTRATIVE PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 770 -4523 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. AGENDA rrEm No. DRAFT -MIN T ES Acou by Council U CITY COUNCIL /MANAGER WORKSHOP Tuesday, May 27, 2003, Council Chambers, City Hall clli d 6:05 p.m. Rejected A. CALL TO ORDER B. ROLL CALL Robert Cardinal, Mayor Kenneth V. Collins, Councilmember Kathleen Juenemann, Councilmember Marvin C. Koppen, Councilmember Julie A. Wasiluk, Councilmember Others Present: City Manager Fursman Building Official Fisher Fire Marshall Gervais Associate Planner Robert Acting City Clerk Hansen Present Present Present (Arrived at 6:34 p.m.) Present Present C. APPROVAL OF AGENDA Councilmember Wasiluk moved to approve the agenda as submitted Seconded by Councilmember Collins Ayes -All D. NEW BUSINESS 1. Building Code Ordinance Change Building Official Fischer presented council with the Building Code Changes that that the council will be taking action on at the following council meeting. Including: • The resolution adopting the 1997 Uniforms Building Code Table 1 -A Building Permit Fees • The plan review fee shall be 65% of the building permit fee • The plan review fee for residential dwellings and accessory structures shall be 50% of the building permit fee. • Corrections to Chapter 12 Buildings and Building Regulations Council/Manager Workshop 05 -27 -03 1 2. Fire Code Ordinance Change Fire Marshal Gervais presented council with Fire Code Changes that the council will be taking action on at the following council meeting. Including: • Adoption of the new State Fire Code, National Fire Protection Association Codes and the Life Safety Codes • Future changes to the State Fire Code, National Fire Protection Association Codes and Life Safety Codes • Adoption of 1306-0030 Option #1 3. Hugh Toenjes Property Concept Plan Review (Roselawn and McMenemy) Associate Planner Roberts provided specifics of the proposed Property Concept Plan for the Hugh Toenjes Property. Mr. Hugh Toenjes, and Mr. Joseph Delaney, property owners, were present to answer council questions. The City Council expressed a desire to further pursue the proposed development options for this property, and directed staff to proceed in evaluating options and benefits of city involvement in the facilitation of this project. E. FUTURE TOPICS 1. Sidewalk Study - Overall City Plan -Fall 2003 2. Affordable Housing and Workforce Housing - Summer 2003 3. Report from Cable Commissioner F. ADJOURNMENT Councilmember Juenemann moved to adjourn at 6:56. Seconded by Councilmember Koppen Ayes -All Council/Manager Workshop 05 -27 -03 2 A. I" C. I� AGENDA rim No � DRAFT -- MINUTES w MAPLEWOOD CITY COUNCIL Action Council 7:04 P.M Y ., Tuesday, May 27, 2003 Council Chambers, Municipal Building .� Meeting No. 03 -11 :. CALL TO ORDER: Rejected � A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and was called to order at 7:04 P.M. by Mayor Cardinal. PLEDGE OF ALLEGIANCE ROLL CALL Robert Cardinal, Mayor Present Kenneth V. Collins, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present APPROVAL OF MINUTES 1. Minutes from the May 12, 2003 City Council/Manager Workshop Councilmember Wasiluk moved to approve the Council /Manager Workshop Minutes of Ma12, 2003 as presented. Seconded by Councilmember Juenemann Ayes -All 2. Minutes from the May 12, 2003 City Council Meeting Councilmember Wasiluk moved to approve the City Council Meeting Minutes of May 12, 2003 as presented. Seconded by Councilmember Juenemann Ayes -All 3. Minutes from the May 19, 2003 Special City Council Meeting Councilmember Wasiluk moved to approve the City Council Special Meeting Minutes of MaX 19, 2003 as presented. Seconded by Councilmember Juenemann Ayes -All E. APPROVAL OF AGENDA MI. Council Operations M2. L.U.S.T. Sites M3. Independent School District 623 M4. Emma's Place Citv Council 05 -27 -03 1 Councilmember Wasiluk moved to approve the agenda as amended. Seconded by Councilmember Collins Ayes -All F. APPOINTMENTS /PRESENTATIONS 1. National Guard /Reserve Maplewood Police Officer Richard Doblar, and National Guard Colonel Terry Tripp presented E.S.G.R. (Employer Support of the Guard and Reserve) Awards to Chief of Police Thomalla, former Chief of Police Winger (accepted by Chief Thomalla), and Mayor Cardinal. G. CONSENT AGENDA 1. Approval of Claims ACCOUNTS T1 ATTATIT T $ Check #60866 dated 5/7/03 $170,725.57 Checks #60867 thru #60726 dated 5/13/03 $132 Disbursements via debits to checking account dated 5/2 thru 5/8/03 $132.00 Check #60927 dated 5/15/03 $118,223.85 Checks #60928 thru #60967 dated 5/16 thru 5/20/03 $244,512.21 Disbursements via debits to checking account dated 5/9 thru 5/15/03 $713,170.84 Total Accounts Payable T1 A T TT % r%T T $397,586.60 Payroll Checks and Direct Deposits dated 5/9/03 $26,101.41 Payroll Deduction checks #93553 thru #93560 dated 5/9/03 $ Total Payroll $ GRAND TOTAL Citv Council 05 -27 -03 2 2. Toro Groundsmaster Equipment Purchase Authorized to enter into contract with M.T.I. Distributing, under State Contract #42881, for the purchase of one (1) Toro Groundsmaster for $19,,815.39. 3. St. Paul Police Department -Fee Waiver for Parade Permit Waived the $100 fee for a miscellaneous permit for a parade for the Lightening Run for diabetes on August 16 2003. 4. Hill Murray Father's Club - Annual Gambling Resolution Adopted the following resolution approving a lawful gambling permit for the Hill Murray Father's Club at 1734 Adolphus Street: RESOLUTION 03 -05 -090 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for the Hill Murray Father's Club to operate at Champps Restaurant, 1734 Adolphus, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. 5. St. Paul East Parks Lions Club- Temporary 3.2 Beer and Temporary Gambling Adopted the following resolution approving the 3.2 beer license and temporary gambling license for the St. Paul East Parks Lions Club: RESOLUTION 03 -05 -091 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary permit for lawful gambling is approved for St. Paul East Parks Lions Club. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Citv Council 05 -27 -03 6. Building Code Ordinance Change Adopted changes to the Building and Building Regulations Chapter. 7. Fire Code Ordinance Change Adopted the New State Fire Code, National Fire Protection Association Codes and Life Safety Codes. 8. Residential Siding Permit Fee Approved the addition to the Community Development Department Service charge of a flat building permit fee of $50.00 for replacing siding on asingle- family dwelling and accessory structure. 9. Conditional Use Permit Review -The Gardens (Summer Lane at McMenemy Street) Agreed to review the conditional use permit for The Gardens development on Summer Lane again only if a problem develops or if the owner proposes a major change to the site. Councilmember Collins moved to approve the consent agenda items 1 -4 and 6 -9 as presented. Seconded by Councilmember Juenemann Ayes -All Councilmember Wasiluk moved to approve the consent agenda item 5 as presented. Seconded by Councilmember Juenemann H. PUBLIC HEARINGS Ayes -Mayor Cardinal, Councilmembers Collins, Juenemann and Wasiluk Abstain - Councilmember Koppen 1. 7:32 p.m. Dearborn Meadow East (Castle Avenue) Conditional Use Permit Revision for Planned Unit Development Preliminary Plat Revision Design Approval a. City Manager Fursman presented the staff report. b. Associate Planner Roberts presented specifics from the report. C. Commissioner Dierich presented the Planning Commission Report. d. Boardmember Shankar presented the Community Design Review Board Report. e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: Citv Council 05 -27 -03 4 Patrick Kinney, the applicant, 4108 Oakmede, White Bear Lake d. Mayor Cardinal closed the public hearing. Councilmember Wasiluk moved to adopt the following resolution approving a revision to the conditional use permit for a planed unit development for the 15 -unit Dearborn Meadow and Dearborn Meadow East development on the south side of Castle Avenue: RESOLUTION 03 -05 -092 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Mr. Pat Kinney applied for a conditional use permit (CUP) revision for the Dearborn Meadow residential planned unit development (PUD). WHEREAS, this permit applies to the 15 -lot Dearborn Meadow East development the city received on April 7, 2003. The legal description is: Lots 16 and 17, Block 6, Lots 27, 28 29 and the east half of Lot 26, Block 7, Lots 1, 2, and 3, Block 10, Lots 14 and 15, Block 11, and Lots 18 -22, Block 6; and Lots 9 -13, Block 11, all in Dearborn Park, together with adjacent alleys and streets, in Section 11, Township 29, Range 22, Ramsey County, Minnesota. (The property to be known as Lots 1 -6 of Dearborn Meadow and Lots 1 -9 of Dearborn Meadow East) WHEREAS, the history of this conditional use permit is as follows: 1. On May 5, 2003, the planning commission recommended that the city council approve this permit. 2. On May 27, 2003, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above- described conditional use permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. Citv Council 05 -27 -03 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the plans approved by the city. The city council may approve major changes to the plans. The Director of Community Development may approve minor changes to the plans. Such changes shall include: a. Revising the grading and site plans to show: (1) The developer minimizing the loss or removal of natural vegetation including keeping and protecting as many of the trees as possible. (2) All driveways at least 20 feet wide. If the developer wants to have parking on one side of the main drive (Castle Place), then it must be at least 28 feet wide. (3) All parking stalls with a width of at least 9.5 feet and a length of at least 18 feet. (4) Revised storm water pond locations and designs as suggested or required by the watershed district or city engineer. The ponds shall meet the city's design standards. 2. The proposed construction (of Dearborn Meadow East) must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. Have the city engineer approve final construction and engineering plans. These plans shall meet all the conditions and changes noted in the engineer's memo dated April 24, 2003. 4. The approved setbacks for the principal structures in the Dearborn Meadow shall be: a. Front -yard setback (from a public street or a private driveway): minimum - 20 feet, maximum — 35 feet b. Front -yard setback (public side street): minimum - 30 feet, maximum -none c. Rear -yard setback: 30 feet from any adjacent residential property line d. Side -yard setback (town houses): minimum - 20 feet from a property line and 20 feet minimum between buildings. Citv Council 05 -27 -03 6 5. The developer or builder will pay the city Park Access Charges (PAC fees) for each housing unit at the time of the building permit for each housing unit. 6.The developer or contractor shall: a. Complete all grading for the site drainage and the ponds, complete all public improvements and meet all city requirements. b. Place temporary orange safety fencing and signs at the grading limits. c. Remove any debris or junk from the site. 7. The city council shall review this permit in one year. Seconded by Councilmember Juenemann Ayes -All Councilmember Wasiluk moved to approve the Dearborn Meadow East preliminary plat based on the following conditions: 1. Sign an agreement with the city that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Pay the city for the cost of traffic- control, street identification and no- parking signs. d. Provide all required and necessary easements (including all utility easements and ten -foot drainage and utility easements along the front and rear lot lines of each lot and five -foot drainage and utility easements along the side lot lines of each lot). e. Cap and seal any wells on site. f. Have Xcel Energy install a street light at the intersection of Castle Avenue and the proposed private driveway (Castle Place). The exact location and type of light shall be subject to the city engineer's approval. g. Install permanent signs around the edge of the wetland buffer easement. These signs shall mark the edge of the easements and shall state that there shall be no mowing, vegetation cutting, filling, grading or dumping beyond this point. City staff shall approve the sign design and location before the contractor installs them. The developer or contractor shall install these signs before the city issues building permits in this plat. h. Install survey monuments along the wetland boundaries. 2.* Have the city engineer approve final construction and engineering plans. These plans shall include grading, utility, drainage, erosion control, tree, and street plans. The plans shall meet all the conditions and changes listed in the memo dated April 28, 2003, and shall meet the following conditions: Citv Council 05 -27 -03 a. The erosion control plans shall be consistent with the city code. b. The grading plan shall: (1) Include proposed building pad elevation and contour information for each home site. The lot lines on this plan shall follow the approved preliminary plat. (2) Include contour information for all the land that the construction will disturb. (3) Show housing pads that reduce the grading on sites where the developer can save large trees. (4) Show the proposed street and driveway grades as allowed by the city engineer. (5) Include the tree plan that: • Shows where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. • Shows no tree removal beyond the approved grading and tree limits. (6) Show drainage areas and the developer's engineer shall provide the city engineer with the drainage calculations. The drainage design shall accommodate the runoff from the surrounding areas. The undeveloped parcel to the east of this site shall have unrestricted access to the storm sewer with a capacity to accommodate post development runoff. c. The street and utility plans shall show the: (1) Water service to each lot and unit. (2) Repair of Castle Avenue (street and boulevard) after the developer connects to the public utilities and builds the private driveways. 3. Paying for costs related to the engineering department's review of the construction plans. 4. Change the plat as follows: a. Add drainage and utility easements as required by the city engineer. This shall include a 30- foot -wide easement for the existing 16 -inch water main and easements for any other existing utilities on the site. The Saint Paul Regional Water Services (SPRWS) shall approve the description and location of the easement for the water main. b. Show drainage and utility easements along all property lines on the final plat. These easements shall be ten feet wide along the front and rear property lines and five feet wide along the side property lines. c. Label the north/south part of the private driveway as Castle Place, label Castle Street as Castle Avenue and label the east /west part of the private driveway as Castle Court on all Citv Council 05 -27 -03 8 plans. d. Label the common area as Outlot A. 5. Secure and provide all required easements for the development including any off -site drainage and utility easements. 6. The developer shall complete all grading for public improvements and overall site drainage. The city engineer shall include in the developer's agreement any grading that the developer or contractor has not completed before final plat approval. 7. If necessary, obtain a permit from the Ramsey- Washington Metro Watershed District for grading. 8. If the developer decides to final plat part of the preliminary plat, the director of community development may waive any conditions that do not apply to the final plat. 9.* Submitting the homeowners' association bylaws and rules to the director of community development. These are to assure that there will be one responsible party for the maintenance of the private utilities, driveways and common areas. *The developer must complete these conditions before the city issues a grading permit or approves the final plat. Seconded by Councilmember Koppen Ayes -All Councilmember Juenemann moved to approve the Dearborn Meadow East plans date - stamped April 7, 2003, (site plan, landscape plan, _ grading and drainage plans and building elevations) for Dearborn Meadow. The city bases this approval on the findings required by the code and the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: a.* Have the city engineer approve final construction and engineering plans. These plans shall include: grading, utility, drainage, erosion control, tree, sidewalk and driveway and parking lot plans. The plans shall meet the following conditions: (1) The erosion control plan shall be consistent with city code. (2) The grading plan shall: (a) Include building, floor elevation and contour information. (b) Include contour information for the land that the construction will disturb. (c) Show sedimentation basins or ponds as maybe required by the watershed board or by the city engineer. Citv Council 05 -27 -03 (d) Show a berm (two to four feet high) along the south property line of the site. (3)* The tree plan shall: (a) Be approved by the city engineer before site grading or tree removal. (b) Show where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. (c) Show the size, species and location of the replacement trees. The deciduous trees shall be at least two and one half (2 ❑)inches in diameter and shall be a mix of red and white oaks and sugar maples. (d) Show no tree removal beyond the approved grading and tree limits. (4) All the parking areas and driveways shall have continuous concrete curb and gutter except where the city engineer decides that it is not needed. The applicant and the city engineer shall review the curbing plan to possibly eliminate the right angles on the east end of Castle Court. (5) There shall be no parking on one side of the 28- foot -wide driveway (Castle Place). The developer or contractor shall post Castle Place with no parking signs to meet the above - listed standard. The city will allow parking on Castle Court. b. Submit a certificate of survey for all new construction and have each building staked by a registered land surveyor. c. Submit a revised landscape plan to staff for approval that incorporates the following details: (1) All trees would be consistent with city standards for size, location and species. (2) Planting (instead of sodding) the disturbed areas around the wetland with native grasses and native flowering plants. The native grasses and flowering plants shall be those needing little or no maintenance and shall extend at least four feet from the ordinary high water mark (OHWM) of the pond. This is to reduce maintenance costs and to reduce the temptation of people mowing into the pond. (3) The ash trees must be at least 2 ❑inches in caliper, balled and burlapped. (4) The plantings proposed around the front of the units shown on the landscape plan date - stamped April 7, 2003, shall remain on the plan. (5) In addition to the above, the contractor shall sod all front, side and rear yard areas (except for mulched and edged planting beds and the area within the wetland easement). (6) The contractor shall restore the Castle Avenue boulevard with sod. (7) Adding ten more evergreen trees (Black Hills spruce or Austrian pines) to the proposed evergreen trees along the north and south property lines of the site. These Citv Council 05 -27 -03 10 trees are to be at least six feet tall and the contractor shall plant these trees in staggered rows on the berm. This shall include adding trees between proposed Units 7 and 8 at the northeast corner of the site. d. Present a color scheme for the buildings with a variety of colors to staff for approval. e. Present a revised building plan for staff approval that shows brick wainscoting on the north sides of all the units that are along Castle Avenue. f. If necessary, get an access permit from MnDOT for the driveways that will be on Castle Avenue (as MnDOT has not turned Castle Avenue back to the city). g. Provide the city with a letter of credit or cash escrow for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 3. Complete the following before occupying each building: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards. Sod all landscaped areas, except for the area within the easement, which may be seeded. c. Install continuous concrete curb and gutter along all interior driveways and around all open parking stalls. d. The developer or contractor shall: (1) Place temporary orange safety fencing and signs at the grading limits. (2) Remove any debris or junk from the site. e. Put addresses on each building for each unit. f. Provide a driveway turn around for Lot 7 on Castle Avenue. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above - required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. 5. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Collins Ayes -All Citv Council 05 -27 -03 11 I. AWARD OF BIDS None J. UNFINISHED BUSINESS 1. Kennard/Frost Area Street Improvements, Project 02 -10- Assessment Objections a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Koppen moved to adopt the following resolution for the adoption of the revised assessment roll for the Kennard/Frost Area Street Improvements: RESOLUTION 03 -05 -093 ADJUSTMENTS TO ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on May 12, 2003, the assessment roll for the Kennard/Frost Area Street Improvements, City Project 02 -10, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, three property owners filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: 1. Yvonne Bell, 1712 South Rosewood Avenue: requests senior citizen deferment. 2. Tim Himmer, 1919 Flandrau Street: opposed to assessment amount due to 50' lot width. 3. Katherine Hill, 1793 Flandrau: opposed to assessment due to the high cost. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: A. That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the Kennard/Frost Area Street Improvement, Project 02 -10: 1. Yvonne Bell, 1712 South Rosewood Avenue: Grant senior citizen deferment, subject to receipt of necessary documents to be approved by the city engineer. 2. Tim Himmer, 1919 Flandrau Street: Deny revision to assessment as benefit is received. 3. Katherine Hill, 1793 Flandrau Street: Deny revision to assessment as benefit is received. Grant special hardship deferment, subject to receipt of necessary documents to be approved by the city engineer. B. The assessment roll for the Kennard /Frost Area Street Improvements, as amended, is hereby accepted, a copy of which is attached hereto and made a part hereof. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the ro osed improvement in the amount P p p of the assessment levied against it. Citv Council 05 -27 -03 12 C. Such assessments shall be payable in equal annual installments extending over a period of 15 years, the first installments to be payable on or before the first Monday in January 2004 and shall bear interest at the rate of 6.0 percent per annum for the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2003. To each subsequent installment when due shall be added interest for one year on all unpaid installments. D. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than August 1, 2003, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after August 1, 2003, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. E. The city engineer and city clerk shall forthwith after August 1', 2003, but no later than September 2, 2003, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Seconded by Councilmember Juenemann Ayes -All 2. Parkway Lift Station Removal Improvements, Project 02 -14- Assessment Objections a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Wasiluk moved to adopt the following resolution for the adoption of the revised assessment roll for the Parkway Lift Station Removal Improvements, Project 02 -14: RESOLUTION 03 -05 -094 ADJUSTMENTS TO ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on May 12, 2003, the assessment roll for the Parkway Lift Station Removal Improvements, Project 02 -14, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, one property owner filed an objection to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: 1. Gary and Aileen Blair, (PIN 172922440019), request that their property be assessed at the residential rate rather than the commercial rate. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Citv Council 05 -27 -03 13 A. That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the Parkway Lift Station Removal Improvements, City Project 02- 14: 1. Gary and Aileen Blair, (PIN 172922440019): Grant request that their property be assessed at the residential rate rather than the commercial rate. B. Such assessments shall be payable in equal annual installments extending over a period of 15 years, the first installments to be payable on or before the first Monday in January 2004 and shall bear interest at the rate of 6.0 percent per annum for the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2003. To each subsequent installment when due shall be added interest for one y ear on all unpaid installments. C. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than August 1, 2003, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after August 1, 2003, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. D. The city engineer and city clerk shall forthwith after August 1, 2003, but no later than September 2 2003, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Seconded by Councilmember Juenemann Ayes -All At Mr. Blair's request, City Engineer AN will contact Mr. Blair to discuss other concerns he has with the assessment. 3. Maplewood Drive /Keller Parkway Resurfacing, Project 03 -02- Assessment Objections a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Juenemann moved to adopt the following resolution for the adoption of the revised assessment roll for the Maplewood Drive/Keller Parkway Resurfacing, Project 03 -02: RESOLUTION 03 -05 -095 ADJUSTMENTS TO ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on May 12, 2003, the assessment roll for the Maplewood Drive/Keller Parkway Resurfacing, City Project 03-02, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, one property owner filed an objection to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: Citv Council 05 -27 -03 14 1. Richard and Betty Peltier, 2497 Maplewood Drive (PIN 092922130004): Request that their property be assessed at the residential rate rather than the commercial rate. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: A. That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the Maplewood Drive/Keller Parkway Resurfacing, City Project 03 -02: 1. Richard and Betty Peltier, 2497 Maplewood Drive (PIN 092922130004): Grant request that their property be assessed at the residential rate rather than the commercial rate. B. Such assessments shall be payable in equal annual installments extending over a period of 8 years, the first installments to be payable on or before the first Monday in January 2004 and shall bear interest at the rate of 5.5 percent per annum for the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2003. To each subsequent installment when due shall be added interest for one year on all unpaid installments. C. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than August 1, 2003, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after August 1, 2003, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. D. The city engineer and city clerk shall forthwith after August 1, 2003, but no later than September 2, 2003, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Seconded by Councilmember Koppen K. NEW BUSINESS 1. Comprehensive Sanitary Sewer Plan Update a. City Manager Fursman presented the staff report. Ayes- Councilmember Collins, Juenemann, Koppen and Wasiluk Abstain -Mayor Cardinal b. Associate Planner Roberts presented specifics from the report. C. John Horn, Kimley -Horn and Associates, presented an update to the Sanitary Sewer Comprehensive Plan. d. Commissioner Dierich presented the Planning Commission Report. Citv Council 05 -27 -03 15 Councilmember Collins moved to adopt the following resolution approving the proposed Comprehensive Sanitary Sewer Plan update, including the South Maplewood Sanitary Sewer Stud RESOLUTION 03 -05 -096 RESOLUTION APPROVING THE 2003 MAPLEWOOD COMPREHENSIVE SANITARY SEWER PLAN UPDATE WHEREAS, city staff and city consultants have completed an update to the Maplewood Sanitary Sewer Comprehensive Plan. WHEREAS, the update was necessary to address inconsistencies in the November 2000 Sanitary Sewer Comprehensive Plan update and to consider anticipated future . development/redevelopment in the city. y WHEREAS, the update was also required to meet the mitigation plan requirements for the Alternative Urban Areawide Review (AUAR) for the proposed Legacy Village at Maplewood development. WHEREAS, the city code requires that the planning commission hold a public hearing when considering amendments to the Maplewood Comprehensive Plan. WHEREAS, the planning commission held a public hearing about this matter on April 21, 2003. NOW, THEREFORE, BE IT RESOLVED that the city council approve the 2003 Comprehensive Sanitary Sewer Plan update for the following reasons: 1. The Comprehensive Sanitary Sewer Plan update provides the necessary information to meet the requirements identified in the mitigation plan for the AUAR for the Legacy Village at Maplewood development. 2. The Comprehensive Sanitary Sewer Plan update provides the required information to allow the Metropolitan Council Environmental Services (MCES) to properly plan and manage their sewage collection and treatment system. and moved to adopt the south Maplewood Sewer Study, oject 03 -03, as part of the 2003 comprehensive sanitary sewer plan amendment based on the following conditions: 1. The city should establish a minimum lot size requirement of 2.0 acres for non - sewered residential areas in the City (subject to performance standards), including the study area. This would be primarily in areas with steep slopes and with pockets of marginal soils. The performance standards would be to ensure that the soils and conditions on any future lots would be such that the proposed lot could accommodate a house, driveway, a well and at least two drain fields. 2. The city should change (if necessary) the future land use plan and zoning designations of properties to reflect the minimum lot size requirement (if changed) for non- sewered areas. 3. The city should first consider those districts with a lower cost -to- benefit ratio for municipal sanitary sewer service before the districts that have a higher cost -to- benefit ratio. Citv Council 05 -27 -03 16 Seconded by Councilmember Koppen Ayes -All 2. Appeal of Conditions of Approval-Maplewood Auto Center (2525 White Bear Avenue) a. City Manager Fursman presented the staff report. b. Associate Planner Finwall presented specifics from the report. C. Brian Pellowski, PBK Investments, Inc., 4969 Olson Memorial Highway, Golden Valley, the applicant was present to answer council questions. Councilmember Collins moved to deny Brian Pellowski's appeal of the Community Design Review Board's April 22, 2003 comprehensive sign plan and design review change condition to repaint Building A of the Maplewood Auto Center at 2525 White Bear Avenue in its entirety within two years of the date of the Community Design. Review Board approval April 22, 2005)0 Seconded by Councilmember Koppen Ayes -All Assistant City Manager Coleman indicated to the city council that staff would work with Mr. Pellowski on the drafting of an agreement in lieu of a letter of credit as required by the two remaining conditions being appealed by Mr. Pellowski. The surety agreement will be presented to the City Council for final approval at the June 9, 2003 City Council meeting. 3. Kennard/Frost Street Improvements, City Project 02- 10- Resolutions Ordering Preparation of Supplemental Assessment Roll and Ordering Supplemental Assessment Hearing (1 Parcel) a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Wasiluk moved to adopt the following resolutions for the Kennard /Frost Street Im- provements, Project 02 -10: Ordering the Preparation of the Supplemental Assessment Roll: RESOLUTION 03 -05 -097 ORDERING PREPARATION OF SUPPLEMENTAL ASSESSMENT ROLL WHEREAS, the city clerk and city engineer have received bids for the Kennard /Frost Street Improvements, City Project 02 -10. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against the assessable lot, piece or parcel of land abutting on the street affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the clerk shall, upon completion of such proposed assessment notify the council Citv Council 05 -27 -03 17 thereof. RESOLUTION 03 -05 -098 ORDERING SUPPLEMENTAL ASSESSMENT ROLL HEARING WHEREAS, the clerk and the engineer have, at the direction of the council, prepared a supplemental assessment roll for the Kennard/Frost Area Street Improvements, City Project 02 -10, and the said assessment roll is on file in the office of the city engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. A hearing shall be held on the 23 day of June,2003, at the city hall at 7:00 p.m. to p ass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owners of all property affected by said assessment. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement the area to be assessed, that the proposed assessment roll is on file with the clerk and that written or oral objections will be considered. Seconded by Councilmember Juenemann Ayes -All 4. Hazelwood /County Road C Area Streets, City Project 03 -22- Resolution Ordering Preparation of a Feasibility Study a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Koppen moved to adopted the following resolutions ordering the preparation of the Feasibility study for the Hazelwood /County Road C Area Street Improvements, Project 03- 22: RESOLUTION 03 -05 -099 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to the Hazelwood /County Road C Area Streets, City Project 03 -22, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether Citv Council 05 -27 -03 18 the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $40,000 are appropriated to prepare this feasibility report. Seconded by Councilmember Juenemann Ayes -Mayor Cardinal, Councilmembers Collins, Juenemann and Kopp en Councilmember Wasiluk was temporarily away from the dias. 5. County Road D Water Main Improvements, City Project 03 -09- Resolution Authorizing Preparation of a Preliminary Report a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Wasiluk moved to adopt the following resolution ordering the preparation of a feasibility study for the County Road D Water Main Improvements, Project 03 -09: RESOLUTION 03 -05 -100 ORDERING PREPARATION OF A PRELIMINARY REPORT WHEREAS, the Maplewood City Council has previously studied the feasibility of area water main improvements at County Road D and TH 61 in the Hillcrest Animal Hospital Water Main Improvements Report, City Project 01 -28, and WHEREAS, the Maplewood City Council has adopted an Alternative Urban Areawide Review (AUAR) and Mitigation Plan that requires the extension of water service along the existing County Road D alignment, City Project 02 -18, and WHEREAS, it is proposed to make improvements to the County Road D Water Main Improvements, City Project 03 -09, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $25,000 are appropriated to prepare this feasibility report. Seconded by Councilmember Juenemann Ayes -All Citv Council 05 -27 -03 19 6. Century Avenue Improvements (I -94 to Lower Afton), City Project 03 -15- Resolution Ordering Preparation of Preliminary Report a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Wasiluk moved to adopt the following resolution ordering the preparation of a feasibility study for the Century Avenue Improvements (94 to Lower Afton Road), Project 03-15: RESOLUTION 03 -05 -101 ORDERING PREPARATION OF A PRELIMINARY REPORT WHEREAS, the Minnesota Department of Transportation has conveyed a portion of Trunk Highway 120 between Interstate 94 and Lower Afton Road to Ramsey County, and WHEREAS, Ramsey County has proposed to jointly upgrade this section of roadway, which is also called Century Avenue, and WHEREAS, Ramsey County Cost Participation Policy requires that cities participate in various improvement costs, and WHEREAS, it is proposed to make improvements to the Century Avenue (94 to Lower Afton, City Project 03 -09, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $5,000 are appropriated to prepare this feasibility report. Seconded by Councilmember Koppen Ayes -All 7. TH 61 Improvements (Beam to 694), City Project 03 -07- Authorization to Investigate Right of Way Ownership Issues a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Wasiluk moved to authorize the City Engineer and City Attorney to investigate the ri ht of way issues along TH61 between Beam Avenue and I -694 and gppro $30,000 for survey, legal and engineering fees to the TH 61 Improvements, City Project 03-07. Citv Council 05 -27 -03 1 20 Seconded by Councilmember Juenemann Ayes -All 8. Building Permit Fees Resolution a. City Manager Fursman presented the staff report. Councilmember Juenemann moved to adopt the following resolution approving the 1997 Uniform Buildiniz Code Table 1 -A Building Permit Fees. The plan review fee will be 65 percent of the building permit fee, and for residential dwelling and accessory structures shall be 50 percent of the building permit fee: RESOLUTION NO, 03 -05 -102 BUILDING PERMIT FEES RESOLUTION WHEREAS, the newly adopted International Code Council (ICC) does not have a fee schedule incorporated in the code. WHEREAS, by adopting the ICC, the State of Minnesota no longer has a fee schedule for cities to automatically adopt WHEREAS, therefore, the City of Maplewood Building Code Ordinance no longer has a permit fee schedule and Maplewood is now required to set its own fees for building permits. WHEREAS, the City of Maplewood adopts the 1997 Uniform Building Code Table 1 -A Building Permit Fees. WHEREAS, the City of Maplewood plan review fee shall be 65 percent of the building permit fee, except the plan review fee for dwellings and accessory structures shall be 50 percent of building permit fee. NOW, THEREFORE BE IT RESOLVED, that the City of Maplewood adopts the following: The 1997 Uniform Building Code Table 1 -A Building Permit Fees. The plan review fee shall be 65 percent of the building permit fee. The plan review fee for residential dwellings and accessory structures shall be 50 percent of building permit fee. Seconded by Councilmember Collins Ayes -All 9. Building Code Ordinance Change a. City Manager Fursman presented the staff report. Councilmember Juenemann moved to adopt the new State Building Code for use in the City of Maplewood; this approval shall be in effect for all future changes to the State Building Code. The city further adopts 1305; 1306.0020 Subpart 3, E Option #1; and 1335 of the State Building Code. Citv Council 05 -27 -03 21 Seconded by Councilmember Koppen Ayes -All 10. 2004 Charitable Gambling Requests a. City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. C. Chief Thomalla answered council's questions regarding the Maplewood Police Explorers and Reserves. d. Jeanne Zimmer, representative from the Dispute Resolution Center in St. Paul answered questions from the council. Councilmember Collins moved to table the charitable Rambling requests until the June 9, 2003 City Council Meeting_ Seconded by Councilmember Wasiluk Ayes -All 11. Licensing Procedures for Group Homes a. City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. C. The following persons were heard: Lori Jasper, 34 Lane, Plymouth Victoria Reinhardt, District 7, Board of Ramsey County Commissioners Ruth Trapold, 2477 Brenner Avenue East, Maplewood Councilmember Collins moved to adopt the following resolution asking Ramsey County to perform a geographic study of r�oup homes prior to licensing and that they require 1700 feet of spacing between facilities: RESOLUTION 03 -05 -103 RESOLUTION REQUESTING RAMSEY COUNTY TO INCLUDE A GEOGRAPHIC STUDY IN ITS LICENSING STUDIES OF GROUP HOMES WHEREAS, the Commissioner of the Minnesota Department of Human Services has delegated its licensing activities and enforcement of standards to group home facilities with Ramsey County to Ramsey County; WHEREAS, Ramsey County is responsible for accepting and processing license applications and recommending approval or denial of applications for licensure; WHEREAS, an integral part of the licensing process guarantees that residential programs are geographically situated, to the extent possible, in locations where residential services are needed, where they would be a part of the community at large, and where access to other necessary services is available; Citv Council 05 -27 -03 22 WHEREAS, when an individual submits an application for a group home to Ramsey County, the County must perform a licensing study which allows the County to study both the background of the applicant and perform in -home visits; WHEREAS, the licensing study performed by Ramsey County does not review the geographic area to be served by the group home; WHEREAS, the City of Maplewood currently has 75 licensed group homes within its jurisdiction, which account for 17.05% of the total number of group homes within Ramsey County; WHEREAS, the concentration of group homes in certain neighborhoods within the City of Maplewood has begun to increase; WHEREAS, the capacity of the City of Maplewood's neighborhoods to absorb group home residents could be exceeded and the proportion of group home residents in the neighborhood could become so great as to recreate the institutional atmosphere from which the group home is to provide an escape. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota as follows: 1. The City Council hereby requests that Ramsey County consider utilizing a geographic study along with its licensing study of group homes; 2. That Ramsey County's geographic study utilize the following spacing guideline of group homes: 1700 feet for population densities of less than 1000 in a square mile. Seconded by Councilmember Juenemann Ayes -All Councilmember Collins moved adopt the following resolution instructing the City Attorney and staff to proceed to draft an ordinance to prevent the clustering of gToLip homes through zoning provisions: RESOLUTION 03 -05 -104 ORDERING PREPARATION OF AN ORDINANCE WHEREAS, a group home's purpose is to provide supervision and support to its residents in a family -like setting, for persons unable to live independently in the community; WHEREAS, group homes, being residential in nature, are appropriate uses in all residential zoning districts of the City of Maplewood; WHEREAS, 6.84 % of the people in the City of Maplewood's population are residents of group homes; WHEREAS, the City of Maplewood currently has 75 licensed group homes within its jurisdiction, which account for 17.05% of the total number of group homes within Ramsey County; WHEREAS, if large numbers of group homes cluster on the same block or in the same neighborhood, it undermines the basic premise of group homes, that to be effective, they must locate in Citv Council 05 -27 -03 23 residential neighborhoods where able - bodied neighbors can serve as role models for the group home residents; WHEREAS, the concentration of group homes in certain neighborhoods within the City of Maplewood has begun to increase; WHEREAS, the capacity of the City of Maplewood's neighborhoods to absorb group home residents could be exceeded and the proportion of group home residents in the neighborhood could become so great as to recreate the institutional atmosphere from which the group home is to provide an escape; WHEREAS, there is a need to ensure that group homes do not cluster on the same block and that they are spread evenly throughout the neighborhoods of the City of Maplewood; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed action be referred to the city attorney to draft an ordinance that would provide for spacing of group homes in order to prevent clustering of group homes within the City of Maplewood. Seconded by Councilmember Juenemann Ayes -All L. VISITOR PRESENTATIONS 1. John Ahern- Principal of Edgerton School formally requested that the basketball hoops at Edgerton Park be taken down immediately. Councilmember Collins moved to allow council to take immediate action. Seconded by Councilmember Juenemann Ayes -All Councilmember Collins moved to require the basketball hoops to be taken down at Edgerton Park immediately until a solution to reoccurring problems can be resolved. Seconded by Councilmember Juenemann Ayes -All 2. Steve Nielsen -1401 Frost Avenue Maplewood, asked the council for help with persistent problems with noise, car lights and garbage from the use of the parking lot at Gladstone Center. Councilmember Wasiluk moved to direct staff to work with Mr. Nielsen on finding_ a resolution to numerous problems at his residence at 1401 Frost Avenue, originating from the Gladstone Center parking lot. Seconded by Councilmember Juenemann Ayes -All 3. Peter Fisher -2443 Standridge, Maplewood, felt the removal of the basketball hoops at Edgerton Park may move the problem to Maple Crest Park or other local parks. Citv Council 05 -27 -03 24 4. Mary Dierich -2624 Promontory Place, Maplewood, asked for support in requiring P PP q g performance standards in addition to acreage standards when amending he Maplewood g p Sewer Ordinance. She also would like to see testing completed on wells in the south end of Maplewood M. COUNCIL PRESENTATIONS The following four council items will be carried over to the June 9 City Council Meeting: : g ■ Council Operations ■ L.U.S.T. Sites ■ Independent School District 623 ■ Emma's Place N. ADMINISTRATIVE PRESENTATIONS 1. City Manager Fursman informed council that the legislature has passed the tax bill and he will bring a report to council on how the bill will impact Maplewood O. ADJOURNMENT Councilmember Koppen moved to adjourn the meetiniz at 10:28 mm,, Seconded by Councilmember Juenemann Ayes - All Citv Council 05 -27 -03 25 AGENDA NO. G -1 AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: June 2, 2003 Action by Council Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS T1 AT7AT $118,403.09 Checks #60968 thru #61013 dated 5/27/03 $137,141.65 Disbursements via debits to checking account dated 5 115 thru 5/21/03 $7,400.00 Check #61014 dated 5/29/03 $ Checks #61015 thru #61067 dated 6/1 thru 6/3/03 $231,689.95 Disbursements via debits to checking account dated 5/23 thru 5/29/03 $874,167.06 Total Accounts Payable T) A T7Tn !1T T $397,727.89 Payroll Checks and Direct Deposits dated 5/23/03 $24,482.07 Payroll Deduction checks #93678 thru #93683 dated 5/23/03 $422,209.96 Total Payroll $1,296,377.02 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 770 -4513 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. hu attachments PARNANCEMORMAGMApUkR 060203.doc i vchlist Check Register Page: 't 05/23/2003 9:49:05AM City of Maplewood Check Date Vendor Descriotion /Account 60968 5/27/2003 00165 BEACON BALLFIELDS 60969 5/27/2003 01811 BERNATELLO'S PIZZA INC 60970 5/27/2003 02585 60971 5/27/2003 02746 60972 5/27/2003 02777 60973 5/27/2003 02050 60974 5/27/2003 00477 60975 5/27/2003 00485 60976 5/27/2003 00519 60977 5/27/2003 00531 60978 5/27/2003 00539 60979 5/27/2003 00585 60980 5/27/2003 00621 60981 5/27/2003 01965 60982 5/27/2003 00687 60983 5/27/2003 02237 60984 5/27/2003 02803 60985 5/27/2003 02728 60986 5/27/2003 00813 60987 5/27/2003 00393 60988 5/27/2003 00857 60989 5/27/2003 00908 60990 5/27/2003 02613 60991 5/27/2003 02613 60992 5/27/2003 00925 60993 5/27/2003 00952 60994 5/27/2003 01610 60995 5/27/2003 01149 60996 5/27/2003 01126 60997 5/27/2003 01175 CENTRAL INTERNAL MEDICINE CLOVER SUPER FOODS INC CONTRACTOR REFINISHING SRV INC CRITICAL CONNECTIONS INC ESS BROTHERS & SONS INC FBINAA NORTHWEST CHAPTER FLEXIBLE PIPE TOOL CO. FRA -DOR BLACK DIRT & RECYCLE FREEDOM VALU CENTER GOPHER STATE ONE -CALL HALWEG JR, KEVIN R HEALTH PARTNERS HUGO'S TREE CARE IMPERIAL IMPRESSIONS JOHN AISH INC KIMLEY -HORN & ASSOCIATES INC KRACH E, JIM LABOR & INDUSTRY, DEPT OF LEAGUE OF MINNESOTA CITIES MRPA MAHCO MAHCO MAJESTIC LANDSCAPE CONTR INC MAXFIELD RESEARCH INC METAL DOCTOR, THE NATURAL RESOURCES RESTOR INC NCPERS GROUP LIFE INS 612001 NORTH ST PAUL, CITY OF 60998 5/27/2003 00001 ONE TIME VENDOR 60999 5/27/2003 00001 ONE TIME VENDOR 61000 5/27/2003 00001 ONE TIME VENDOR 61001 5/27/2003 00001 ONE TIME VENDOR 61002 5/27/2003 01254 PEPSI -COLA COMPANY 61003 5/27/2003 02563 PHILLIPS MEDICAL SYSTEMS 61004 5/27/2003 01360 REINHART FOODSERVICE 61005 5/27/2003 01387 ROSSINI, DR. JAMES 61006 5/27/2003 01409 S.E.H. 61007 5/27/2003 01504 ST PAUL, CITY OF 61008 5/27/2003 01538 STRETCHER'S 61009 5/27/2003 01574 T.A. SCHIFSKY & SONS, INC METAL EQUIP BOX MERCH FOR RESALE MERCH FOR RESALE FITNESS TESTING MERCH FOR RESALE PAINT TRAILER SITE ANALYSIS FOR JOY PARK PRESER PROJ 03 -02 CATCH BASIN GRATES NORTHWEST CHAPTER CONFERENCE ROSE REEL SWIVEL BLACK DIRT CAR WASHES BILLABLE LOCATE TICKETS - APR REIMBURSE FOR TUITION & BOOK REF AMB D JAEHNERT 03005790 TREE TRIMMING & BRUSH REMOVAL ACCIDENT ENVELOPES REF GRADING ESC -170 CO RD B E PROJ 02 -07 PROF SRVS THRU 3/31 PROJ 02 -21 PROF SRVS THRU 3/31 PROJ 03 -05 PROF SRVS THRU 3/31 PROJ 02 -18 PROF SRVS THRU 3/31 TEACHING FUR TRADE PROGRAM BOILER LICENSE RENEWAL MEMBERSHIP RENEWAL 108 REGISTERED SOFTBALL TEAMS MAHCO SPRING TRAINING 2003 MAHCO MEMBERSHIP GALVANIZED NIPPLE RESEARCH CONSULTING SRVS STEEL FENDERS PRESCRIBED BURN - PRIORY PRESERV PERA LIFE INS (P /R DEDUCTED IN MAY) MONTHLY UTIL - 4/8 TO 5/2 SEWER & STREET LIGHT REF ROD GROUPMAN - MEMBERSHIP REF MAHTOMEDI MIDDLE SCH - GROUP REF LISA VANG - SOFTBALL REF KATHLEEN SCHWAN - YTH SOFTBA MERCH FOR RESALE HEARTSTREAM FR2 AED, BATTERIES, D MERCH FOR RESALE FITNESS PROGRAM - MAY PROD 03 -03 PROF SRVS - MAR PROJ 02 -02 PROF SRVS - MAR PROJ 01 -14 PROF SRVS - MAR PROJ 02 -22 PROF SRVS - MAR PROJ 03 -04 PROF SRVS - MAR PROJ 02 -18 PROF SRVS PROJ 00 -04 PROF SRVS - APR ASPHALT MIX SQUAD SETUP VARIOUS BITUMINOUS MATERIALS NO MCC PARKING LOT REPAIR - 25.49 TON Amount 792.40 117.00 156.00 250.00 75.93 398.45 1,330.00 1,496.33 175.00 327.08 40.47 76.68 196.85 359.07 533.20 472.98 178.66 1,038.77 2,057.25 880.93 10,112.19 20, 869.57 200.00 15.00 50.00 20.00 65.00 40.00 192.67 8,800.00 39 -8'.73 1,000.00 245.00 1,381.90 620.21 239.63 93.60 40.00 5.00 332.80 2,680.82 345.41 100.00 9,185.73 39.57 6,376.38 2,814.04 13,373.40 15,910.05 1,866.60 582.70 2,154.92 2,144.93 1,084.16 vchlist Check Register Page: 2 05/23/2003 9:49:05AM City of Maplewood Check Date Vendor 61010 5/27/2003 02069 61011 5/27/2003 02742 61012 5/27/2003 01750 61013 5/27/2003 02410 46 Checks in this report ULTIMATE DRAIN SERVICES INC WASHINGTON COUNTY SHERIFF'S WATSON CO INC, THE WELLS FARGO LEASING INC PROJ 02 -10 TELEVISE MAIN LINE TELEVISE MAIN LINE PROJ 02 -10 TELEVISE MAIN LINE PROJ 02 -10 SERVICE CALL PROJ 02 -10 TELEVISE MAIN LINE PROJ 02 -10 TELEVISE MAIN LINE PROJ 02 -10 TELEVISE MAIN LINE INTERVIEW & INTERROGATION TRNG MERCH FOR RESALE RICOH AFICIO COPIER - MAY Total checks: Amount 170.00 170.00 170.00 60.00 260.00 170.00 170.00 1,050.00 429.32 1,420.71 118,403.09 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description 05/15/03 05/16/03 MN State Treasurer Drivers License /Deputy Registrar 05/15/03 05/16/03 DCRP /Flex account DCRP & Flex plan payments 05/15/03 05/16/03 MN Dept of Natural Resources DNR electronic licenses 05/16/03 05/19/03 MN State Treasurer Drivers License /Deputy Registrar 05/09/03 05/19/03 MN Dept of Revenue Sales Tax 05/19/03 05/20/03 MN State Treasurer Drivers License /Deputy Registrar 05/20/03 05/21/03 MN State Treasurer Drivers License /Deputy Registrar 05/21 /03 05/22/03 MN State Treasurer Drivers License /Deputy Registrar 05/13/03 05/22/03 MN Dept of Revenue Fuel Tax 05/16/03 05/22/03 Elan Financial Services* Purchasing card items 05/21/03 05/22/03 Pitney Bowes Postage TOTAL *Detailed listings of Elan purchasing card items are attached. Amount 17,746.95 1,242.84 1,525.00 10,557.05 5,927.00 10, 544.14 22,275.79 10,926.00 276.00 53,120.88 3,000.00 137,141.65 n Transaction Review 5/14/2003 For Transactions posted between 05/03/2003 to 05/09/2003 Post Date Vendor Name Settlement Amt Cardholder Name 05/05/2003 AT &T WS #10236388 29.59 JOHN BANICK 05/05/2003 ARCH 476.39 JOHN BANICK 05/05/2003 LAMETTRY'S COLLISION 758.91 JOHN BANICK 05/05/2003 AUTO GLASS SPECIALISTS 50.00 JOHN BANICK 05/06/2003 STREICHER'S POLICE EQP 329.09 JOHN BANICK 05/09/2003 INFINITY WIRELESS INC 1,272.12 JOHN BANICK 05/05/2003 SIMPLEXGRINNEL 269.00 JIM BEHAN 05/05/2003 NATIONAL TECH TRANSFER 649.95 JIM BEHAN 05/06/2003 KPS UNDER ARMOUR APPRL 80.92 BRIAN L BIERDEMAN 05/08/2003 ACORN NATURALISTS -INTE 76.95 OAKLEY BIESANZ 05/07/2003 CHECKER #180200018028 68.46 ROGER BREHEIM 05/08/2003 LTG POWER EQUIPMENT 46.91 TROY BRINK 05/08/2003 GARCEAU HARDWARE AND POWE 35.26 TROY BRINK 05/05/2003 WARNING LITESMINNESOTA 523.13 CHRISTOPHER CAVETT 05/05/2003 TARGET 00006197 26.58 LINDA CROSSON 05/09/2003 ORIENTAL TRADING COMPANY 151.95 LINDA CROSSON 05/05/2003 TAP & GRILL 99793 36.01 RICHARD DOBLAR 05/09/2003 WALGREEN 00016873 8.08 RICHARD DOBLAR 05/05/2003 SEARS ROEBUCK 1122 13.99 ALICE DUNN 05/07/2003 S & T OFFICE PRODUCTS 20.62 TOM EASTMAN 05/08/2003 XPEDX 353.10 TOM EASTMAN 05/09/2003 S & T OFFICE PRODUCTS - _20.62 TOM EASTMAN 05/05/2003 AMERICAN IRRIGATION 21.47 DAVE EDSON 05/05/2003 AMERICAN IRRIGATION 26.24 DAVE EDSON 05/06/2003 MENARDS MAPLEWOOD 25.35 DAVE EDSON 05/07/2003 MILLS FLEET FARM #27 30.54 DAVE EDSON 05/07/2003 MENARDS OAKDALE 5.07 DAVE EDSON 05/05/2003 BEST BUY 00000125 26.74 MYCHAL FOWLDS 05/06/2003 BEST BUY 00000109 63.89 MYCHAL FOWLDS 05/05/2003 SPRINTPCS AUTOPYMT RC 1 46.10 RICHARD FURSMAN 05/07/2003 GRAINGER 497 100.37 DAVID GERMAIN 05/05/2003 UNIFORMS UNLIMITED INC 19.90 CLARENCE GERVAIS 05/05/2003 THE HOME DEPOT 2801 9.13 MIKE GRAF 05/05/2003 METRO ATHLETIC SUPPLY 457.36 MIKE GRAF 05/06/2003 TARGET 00011858 25.50 MIKE GRAF 05/07/2003 MENARDS MAPLEWOOD 50.63 MIKE GRAF 05/09/2003 THE HOME DEPOT 2801 4.99 MIKE GRAF 05/09/2003 THE HOME DEPOT 2801 6.35 MIKE GRAF 05/05/2003 SCHWAAB STAMP INC 215.34 LORI HANSON 05/05/2003 FACILITY SYSTEMS INC 241.18 LORI HANSON 05/05/2003 REED BUS INFO ACCT REC 1,122.94 LORI HANSON 05/05/2003 S & T OFFICE PRODUCTS -25.65 HEIDI HERSOM 05/07/2003 KINKO'S #0617 119.28 HEIDI HERSOM 05/07/2003 IVENUE.COM 49.99 HEIDI HERSOM 05/08/2003 KINKO'S #0617 104.64 HEIDI HERSOM 05/08/2003 PURE BLUE SWIM SHOP 458.95 RON HORWATH 05/09/2003 CONVEY SAFETY PRODUCTS 57.36 RON HORWATH 05/05/2003 BUY.COM 508.99 STEVE HURLEY 05/07/2003 CRYSTAL DECISIONS01 OF 01 271.58 STEVE HURLEY 05/08/2003 SPARCO COM 145.02 STEVE HURLEY 05/08/2003 BEST BUY 00000109 85.19 STEVE HURLEY 05/09/2003 BUY.COM 30.00 STEVE HURLEY 05/09/2003 BEST BUY 00000109 -85.19 STEVE HURLEY 05/05/2003 BLIMPIES SUBS SALADS 7.76 KEVIN JOHNSON 05/08/2003 CC SHARROW CO INC 39.53 DON JONES 05/05/2003 WARNING LITESMINNESOTA 305.43 MICHAEL KANE 05/05/2003 CUB FOODS, INC. 39.16 MARY B KOEHNEN 05/06/2003 STREICHER'S POLICE EQP 127.80 DAVID KVAM 05/07/2003 JOES SPORTING GOODS 48.10 DAVID KVAM 05/09/2003 OFFICE MAX 00002204 6.38 DAVID KVAM 5 05/05/2003 DALCO 01 OF 01 514.70 MICHAEL LIDBERG 05/08/2003 THE HOME DEPOT 2810 100.74 MICHAEL LIDBERG 05/09/2003 NORTHERN TOOL EQUIPMNT 23.40 DENNIS LINDORFF 05/06/2003 TRUGREEN- CHEMLAWN 4635 99.05 STEVE LUKIN 05/06/2003 S & T OFFICE PRODUCTS -23.43 STEVE LUKIN 05/07/2003 WEBER ELECTRIC 597.71 STEVE LUKIN 05/08/2003 RAY DAVIS & SONS LOCKS 345.39 STEVE LUKIN 05/09/2003 MENARDS MAPLEWOOD 19.14 STEVE LUKIN 05/05/2003 FRI CONVENTION 690.00 GORDON MALLORY 05/07/2003 HENRIKSEN ACE HARDWARE 694.04 MARK MARUSKA 05/07/2003 METRO ATHLETIC SUPPLY 1,272.99 MARK MARUSKA 05/08/2003 MIDWEST RAKE COMPANY 533.36 MARK MARUSKA 05/08/2003 BEACON BALLFIELDSOI OF 01 560.00 MARK MARUSKA 05/05/2003 FRI CONVENTION 705.00 JON A MELANDER 05/05/2003 WARNING LITESMINNESOTA 138.83 ED NADEAU 05/06/2003 EULL'S MANUFACTURING CO. 537.97 ED NADEAU 05/09/2003 OFFICE MAX 00002204 138.44 ED NADEAU 05/06/2003 US TOY /COSTR PLAYTHINGS 65.24 JEAN NELSON 05/05/2003 ELECTRONIC DESIGN COMPANY 195.75 MARSHA PACOLT 05/06/2003 NORTHLAND BUSINESS SYSTE 159.75 MARSHA PACOLT 05/06/2003 CONSOLIDATED PLASTICS CO 92.34 PHILIP F POWELL 05/07/2003 RITZ CAMERA #468 21.29 PHILIP F POWELL 05/08/2003 ASSOCIATED SALES & BAG 104.16 PHILIP F POWELL 05/09/2003 BATTERIES PLUS 31.93 PHILIP F POWELL 05/05/2003 MAC QUEEN EQUIPMENT IN 371.69 STEVEN PRIEM 05/05/2003 TRUCK UTILITIES & MFG 8.69 STEVEN PRIEM 05/06/2003 ELLIOTT AUTO SUPPLY 54.32 STEVEN PRIEM 05/06/2003 ELLIOTT AUTO SUPPLY 32.43 STEVEN PRIEM 05/07/2003 BAUER BULT TRE33200023 674.21 STEVEN PRIEM 05/07/2003 FACTORY MOTOR PARTS 109.98 STEVEN PRIEM 05/07/2003 FACTORY MOTOR PARTS 16.00 STEVEN PRIEM 05/07/2003 KATH AUTO PARTS 48.94 STEVEN PRIEM 05/08/2003 BOYER TRUCKS -PARTS 35.84 STEVEN PRIEM 05/08/2003 FACTORY MOTOR PARTS 20.96 STEVEN PRIEM 05/08/2003 NATIONAL PARTS CORPORATI 104.76 STEVEN PRIEM 05/09/2003 SUNRAY BTB 92.95 STEVEN PRIEM 05/09/2003 ELLIOTT AUTO SUPPLY 189.34 STEVEN PRIEM 05/09/2003 EDEN PRAIRIE TUITION OFFI 150.00 STEVEN PRIEM 05/09/2003 AT &T WIRELESS SERVICES 29.92 KEVIN RABBETT 05/08/2003 GUERTIN PHARMACY 14.31 AUDRA ROBBINS 05/07/2003 NORTHERN TOOL EQUIPMNT 74.54 JAMES SCHINDELDECKER 05/09/2003 2ND WIND EXERCISE 9.59 RUSSELL L SCHMIDT 05/08/2003 MENARDS OAKDALE 50.61 GERALD SEEGER 05/05/2003 UNIFORMS UNLIMITED INC 207.25 MICHAEL P SHORTREED 05/05/2003 T- MOBILE 24.91 ANDREA SINDT 05/05/2003 NEXTEL WIRELESS SVCS 321.06 ANDREA SINDT 05/06/2003 S & T OFFICE PRODUCTS 161.51 ANDREA SINDT 05/07/2003 RON'S VIRTUE PRINTI 261.15 ANDREA SINDT 05/07/2003 AMERICAN PLANNING ASSOC -75.00 ANDREA SINDT 05/09/2003 SCHMITT MUSIC CNTRS 319.50 PAULINE STAPLES 05/05/2003 DE LAGE LANDEN OPO1 OF O1 450.34 JOANNE M SVENDSEN 05/05/2003 FRI CONVENTION 705.00 RUSTIN SVENDSEN 05/08/2003 CENTURY BOOKSTORE 204.65 RUSTIN SVENDSEN 05/08/2003 ANCOM COMMUNICATIONS INC 103.84 RUSTIN SVENDSEN 05/05/2003 D C SALES CO INC -MPLS 15.99 LYLE SWANSON 05/05/2003 HIRSHFIELD'S MAPLEWOOD 19.69 LYLE SWANSON 05/06/2003 MENARDS MAPLEWOOD 47.48 TODD TEVLIN 05/05/2003 UNIFORMS UNLIMITED INC 342.57 DAVID J THOMALLA 05/05/2003 QWESTCOMM TN612 318.80 HOLLY URBANSKI 05/07/2003 MINUTEMAN PRESS 326.25 HOLLY URBANSKI 05/07/2003 STRINGER BUSINESS SYSTEMS 173.29 HOLLY URBANSKI 05/09/2003 QWEST COMMUNICATIONS 57.51 HOLLY URBANSKI 05/05/2003 PIONEER PRESS SUBSCRIPTI 17.33 SUSAN ZWIEG 05/07/2003 MINUTEMAN PRESS 111.17 SUSAN ZWIEG 23,870.96 [I* Transaction Review 5/19/2003 For Transactions posted between 05/10/2003 to 05/16/2003 Post Date Vendor Name Settlement Amt Cardholder Name 05/12/2003 GRAND VIEW LDG &TNS CLB 200.00 R CHARLES AHL 05/14/2003 STREICHER'S POLICE EQP 785.92 SCOTT ANDREWS 05/13/2003 NORTH MEMORIAL MED CTR -1 5 10. 00 JOHN BANICK 05/15/2003 INVER HILLS CONEVIUNITY 103.74 JOHN BANICK 05/16/2003 LAMETTRY'S COLLISION 765.99 JOHN BANICK 05/12/2003 MILLS FLEET FARM #27 25.50 JIM BEHAN 05/12/2003 VERIZONWIRELESSWR 33.83 JIM BEHAN 05/12/2003 PAIN ENTERPRISES INC. 302.31 JIM BEHAN 05/12/2003 PARK SUPPLY INC 334.02 JIM BEHAN 05/13/2003 MUSKA LIGHTING CENTER 426.24 JIM BEHAN 05/14/2003 WALGREEN 00029363 6.38 JIM BEHAN 05/15/2003 RENTAL SERVICE CORP #322 435.91 JIM BEHAN 05/16/2003 TARGET 00011858 63.79 JIM BEHAN 05/12/2003 WALGREEN 00022418 6.81 OAKLEY BIESANZ 05/16/2003 MENARDS MAPLEWOOD 21.31 ROGER BREHEIM 05/12/2003 PIONEER PRESS ADVERTISIN 363.14 TERRIE CARLSON 05/12/2003 CRAGUNS LODGE AND GOLF RE 233.06 MELINDA COLEMAN 05/16/2003 UNIFORMS UNLIMITED INC 152.19 KERRY CROTTY 05/12/2003 BLANKS U.S.A. 215.72 ROBERTA DARST 05/12/2003 S & T OFFICE PRODUCTS 45.33 ROBERTA DARST 05/16/2003 BACHMANS MAPLEWD 004 35.25 ROBERTA DARST 05/16/2003 GARCEAU HARDWARE AND POWE 14.79 THOMAS DEBILZAN 05/12/2003 RAINBOW FOODS #61 .36.20 RICHARD DOBLAR 05/14/2003 HEJNY RENTALS INC 47.93 RICHARD DOBLAR 05/16/2003 MN PHOTO 17.02 RICHARD DOBLAR 05/12/2003 THE HOME. DEPOT 2801 21.24 JOHN DUCHARME 05/16/2003 FIELDWORKS - 15 7.3 8 JOHN DUCHARME 05/12/2003 G & K SERVICES 006 404.64 TOM EASTMAN 05/12/2003 MOGREN BROTHERS 107.83 DOUG EDGE 05/12/2003 NORTHERN TOOL EQUIPMNT 21.26 DOUG EDGE 05/12/2003 TEE'S PLUS 111.83 VIRGINIA ERICKSON 05/15/2003 JACK NADEL INC 529.45 VIRGINIA ERICKSON 05/15/2003 HENRIKSEN ACE HARDWARE 1.91 PAUL E EVERSON 05/12/2003 BEST BUY 00000109 74.54 MYCHAL FOWLDS 05/12/2003 COMPUSA #197 47.90 MYCHAL FOWLDS 05/12/2003 BARNES & NOBLE #2614 31.95 MYCHAL FOWLDS 05/13/2003 CIRCUIT CITY SS #3134 42.59 MYCHAL FOWLDS 05/13/2003 BARNES & NOBLE #2502 26.61 MYCHAL FOWLDS 05/14/2003 BEST BUY 00000109 -74.54 MYCHAL FOWLDS 05/16/2003 KAM COM TECHNOLOGIES INC 452.61 MYCHAL FOWLDS 05/16/2003 KAM COM TECHNOLOGIES INC 127.80 MYCHAL FOWLDS 05/12/2003 CRAGUNS LODGE AND GOLF RE 203.76 RICHARD FURSMAN 05/14/2003 MN PHOTO 10.30 CLARENCE GERVAIS 05/15/2003 STREAMLINE DESIGN 556.84 MIKE GRAF 05/12/2003 REMAP INC 50.00 KAREN E GUILFOILE 05/14/2003 KINKO'S #0617 46.80 KAREN E GUILFOILE 05/16/2003 NORTHERN TOOL EQUIPMNT 83.03 KEVIN HALWEG 05/15/2003 N A D A APPRAISAL GUIDES 50.00 LORI HANSON 05/16/2003 MN PHOTO 7.46 MICHAEL HEMQUIST 05/12/2003 KINKO'S #0617 215.56 HEIDI HERSOM 05/13/2003 S & T OFFICE PRODUCTS 18.73 HEIDI HERSOM 05/15/2003 S & T OFFICE PRODUCTS 9.27 HEIDI HERSOM 05/12/2003 NORTHERN TOOL EQUIPMNT 51.06 GARY HINNENKAMP 05/15/2003 ICI- DULUX- PAINTS #0092 1,145.09 GARY HINNENKAMP 05/16/2003 AMERICAN IRRIGATION 73.75 GARY HDINENK.AMP 05/12/2003 AMERICAN RED CROSOI OF 01 75.00 RON HORWATH 05/14/2003 PSW FRONTIER PRO SHOP 50.55 RON HORWATH 05/16/2003 AMERICAN RED CROSOI OF 01 32.00 RON HORWATH 05/16/2003 T J T- SHIRTS 460.00 RON HORWATH FA 05/12%2003 OFFICE MAX 00002204 383.38 STEVE HURLEY 05/12/2003 CABLING SERVICES CORPORAT 354.85 STEVE HURLEY 05/14/2003 IPS INSIGHT PUBLIC SEC 204.88 STEVE HURLEY 05/16/2003 NEXTEL WIRELESS SVCS 77.64 STEVE HURLEY 05/16/2003 NEXTEL WIRELESS SVCS 40.65 ANN E HUTCHINSON 05/15/2003 THE HOME DEPOT 2801 148.04 DAVID JAHN 05/13/2003 CC SHARROW CO INC 478.55 DON JONES 05/16/2003 BEST WESTERN HOTELS 113. 01 FLINT KARIS 05/15/2003 KEEPRS 32.95 DAVID KVAM 05/14/2003 UNIFORMS UNLIMITED INC 62.85 DANIEL J LARSON 05/12/2003 VERIZONWIRELESSWR 96.97 SHERYL L LE 05/16/2003 DALCO 01 OF 01 272.60 MICHAEL LIDBERG 05/16/2003 NORTHERN TOOL EQUIPMNT 33.99 DENNIS LINDORFF 05/12/2003 3M EMPLOYEE STORE #3 23.00 STEVE LUKIN 05/13/2003 TARGET 00011858 154.15 STEVE LUKIN 05/14/2003 WASTE MANAGEMENT 237.25 STEVE LUKIN 05/16/2003 NEXTEL WIRELESS SVCS 768.51 STEVE LUKIN 05/16/2003 ASHA 210.78 STEVE LUKIN 05/15/2003 MENARDS MAPLEWOOD 130.95 GORDON MALLORY 05/16/2003 NORTHERN TOOL EQUIPMNT 542.94 GORDON MALLORY 05/12/2003 G & K SERVICES 006 461.82 MARK MARUSKA 05/13/2003 METRO ATHLETIC SUPPLY 783.95 MARK MARUSKA 05/13/2003 METRO ATHLETIC SUPPLY 676.06 MARK MARUSKA 05/14/2003 WASTE MANAGEMENT 124.56 MARK MARUSKA 05/14/2003 MENARDS 3022 1,090.16 MARK MARUSKA 05/15/2003 CC SHARROW CO INC 47.88 BRYAN NAGEL 05/14/2003 S & T OFFICE PRODUCTS 7.9.41 JEAN NELSON 05/12/2003 G & K SERVICES 006 261.37 AMY NIVEN 05/12/2003 G & K SERVICES 006 427.50 AMY NIVEN 05/12/2003 G & K SERVICES 006 128.00 AMY NIVEN 05/16/2003 UNITED RENTALS 131.31 ERICK OSWALD 05/12/2003 APCO INTERNATIONAL 239.00 MARSHA PACOLT 05/12/2003 REMAP INC 50.00 DENNIS PECK 05/12/2003 MN PHOTO 28.33 PHILIP F POWELL 05/14/2003 DIGITAL RIVER 53.24 PHILIP F POWELL 05/14/2003 PAYPAL THEKING1783 70.20 PHILIP F POWELL 05/14/2003 BATTERIES PLUS 51.11 PHILIP F POWELL 05/15/2003 NATIONAL CAMERA EXCHANGE 21.29 PHILIP F POWELL 05/15/2003 OFFICE MAX 00002204 166.11 PHILIP F POWELL 05/15/2003 THOMAS DISTRIBUTING 29.94 PHILIP F POWELL 05/15/2003 METRO SALES INC 412.95 WILLIAM J PRIEFER 05/12/2003 MERIT CHEVROLET 21.09 STEVEN PRIEM 05/14/2003 PARTS ASSOCIATES INC 100.45 STEVEN PRIEM 05/15/2003 TOUSLEY FORD I27200039 152.03 STEVEN PRIEM 05/15/2003 KATH AUTO PARTS 18.21 STEVEN PRIEM 05/16/2003 BAUER BULT TRE33200023 587.94 STEVEN PRIEM 05/16/2003 SUNRAY BTB 9.82 STEVEN PRIEM 05/12/2003 AT &T WIRELESS SERVICES 147.00 KEVIN RABBETT 05/16/2003 CUB FOODS, INC. 49.90 KEVIN RABBETT 05/16/2003 NEXTEL WIRELESS SVCS 1,291.13 KEVIN RABBETT 05/12/2003 DALCO 01 OF 01 54.85 MICHAEL REILLY 05/15/2003 MICHAELS #9401 26.31 AUDRA ROBBINS 05/12/2003 G & K SERVICES 006 744.46 PAUL SCHLINGMAN 05/12/2003 G & K SERVICES 006 636.46 PAUL SCHLINGMAN 05/12/2003 G & K SERVICES 006 261.72 PAUL SCHLINGMAN 05/12/2003 G & K SERVICES 006 260.03 PAUL SCHLINGMAN 05/14/2003 EXCELLCOM 207.57 PAUL SCHLINGMAN 05/14/2003 WASTE MANAGEMENT 328.67 PAUL SCHLINGMAN 05/14/2003 WASTE MANAGEMENT 328.67 PAUL SCHLINGMAN 05/12/2003 ARAMARK REF SVS #6013- 168.00 RUSSELL L SCHMIDT 05/12/2003 G & K SERVICES 006 215.41 GERALD SEEGER 05/12/2003 OFFICE MAX 00005272 9.01 PAULINE STAPLES 05/13/2003 TARGET 00011858 27.66 SCOTT STEFFEN 05/14/2003 GATEWAY CYCLE 42.25 SCOTT STEFFEN 05/13/2003 FACTORY CARD OUTLET #284 39.20 JOANNE M SVENDSEN E001 05/1.3/2003 S & T OFFICE PRODUCTS 174.48 JOANNE M SVENDSEN 05/14/2003 RAINBOW FOODS #61 .51.92 JOANNE M SVENDSEN 05/12/2003 ASPEN MILLS, INC 429.00 RUSTIN SVENDSEN 05/12/2003 ASPEN MILLS, INC 1,014.00 RUSTIN SVENDSEN 05/16/2003 EXXONMOBIL26 09909706 31.90 RUSTIN SVENDSEN 05/12/2003 EXCELLCOM 19.99 LYLE SWANSON 05/13 /2003 MUSKA LIGHTING CENTER 185.62 LYLE SWANSON 05/15/2003 BREDEMUS HARDWARE COMPANY 40.25 LYLE SWANSON 05/15/2003 EL REINHARDT COMPANY INC 20.59 LYLE SWANSON 05/15/2003 ENGRAPHICS INC 31.95 LYLE SWANSON 05/16/2003 EL REINHARDT COMPANY INC 24.42 LYLE SWANSON 05/15/2003 OAKDALE RENTAL CENTER 94.79 TODD TEVLIN 05/12/2003 QWESTCOMM TN701 57.51 HOLLY URBANSKI 05/12/2003 QWESTCOMM TN701 . 86.27 HOLLY URBANSKI 05/12/2003 QWESTCOMM TN701 86.27 HOLLY URBANSKI 05/12/2003 QWESTCOMM TN701 .86.27 HOLLY URBANSKI 05/12/2003 QWESTCOMM TN701 86.27 HOLLY URBANSKI 05/12/2003 QWESTCOMM TN509 115.02 HOLLY URBANSKI 05/12/2003 QWESTCOMM TN509 138.45 HOLLY URBANSKI 05/12/2003 QWESTCOMM TN701 237.67 HOLLY URBANSKI 05/12/2003 QWESTCOMM TN701 369.20 HOLLY URBANSKI 05/15/2003 CORP EXPR 71217 ISIS 31.53 HOLLY URBANSKI 29,249.92 �7 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description 05/22/03 05/23/03 MN State Treasurer Drivers License /Deputy Registrar 05/23/03 05/23/03 ICMA (Vantagepointe) Deferred Compensation 05/22/03 05/23/03 DCRP /Flex account DCRP &Flex plan payments 05/22/03 05/23/03 MN Dept of Natural Resources DNR electronic licenses 05/23/03 05/27/03 MN State Treasurer Drivers License /Deputy Registrar 05/23/03 05/27/03 P.E.R.A. P.E.R.A. 05/23/03 05/27/03 U.S. Treasurer Federal Payroll Tax 05/27/03 05/28/03 MN State Treasurer Drivers License /Deputy Registrar 05/23/03 05/28/03 MN State Treasurer State Payroll Tax 05/28/03 05/29/03 MN State Treasurer Drivers License /Deputy Registrar TOTAL Amount 19,888.31 7,010.31 413.70 1,510.00 15,355.50 46,779.01 84, 952.34 18,844.27 16,106.70 20,829.81 231, 689.95 10 vchlist Check Register Page: 1 05/30/2003 11:28:39AM City of Maplewood Check Date Vendor 61014 5/29/2003 02806 61015 6/3/2003 00064 61016 6/3/2003 00110 61017 6/3/2003 00111 61018 6/3/2003 02473 61019 6/3/2003 00174 61020 6/3/2003 00198 61021 6/3/2003 02502 61022 6/3/2003 02804 61023 6/1/2003 02805 61024 6/3/2003 02207 61025 6/3/2003 00422 61026 6/3/2003 02694 61027 6/3/2003 00499 61028 6/3/2003 00531 61029 6/3/2003 00543 61030 6/3/2003 00589 61031 6/3/2003 01039 61032 6/3/2003 00644 61033 6/3/2003 00668 61034 6/3/2003 02778 61035 6/3/2003 00779 61036 6/3/2003 00790 61037 6/3/2003 00932 RUSTAND,TERESA ALDRIDGE, MARK ANDREWS, SCOTT ANIMAL CONTROL SERVICES INC ANZALDI, MANDI BELDE, STAN BOARD OF WATER COMMISSIONERS BOHMBACH, JOSHUA BRIDGELAND DEVELOPMENT CO C W C HEALTH DEPT DELTA DENTAL PLAN OF MN DRAMA KIDS, THE ELERT & ASSOCIATES INC FAUST, DANIEL FRA -DOR BLACK DIRT & RECYCLE GE CAPITAL GRAF, DAVE HEALTH, DEPT OF HEALTHPARTNERS HIEBERT, STEVEN JUST JUMP INC K D HOMES INC KELLER ELECTRIC INC MAPLEWOOD BAKERY 61038 6/3/2003 01819 MCLEOD USA 61039 6/3/2003 00966 MEDICA CHOICE 61040 6/3/2003 00977 METRO ATHLETIC SUPPLY 61041 6/3/2003 00985 METROPOLITAN COUNCIL 61042 6/3/2003 01022 MN CITY COUNTY MGMT ASSN 61043 6/3/2003 01023 MN COUNTY ATTORNEYS ASSN 61044 6/3/2003 01085 MN LIFE INSURANCE 61045 6/3/2003 02790 NATIONAL WATERWORKS INC 61046 6/3/2003 01173 NORTH METRO AUTOMOTIVE 61047 6/3/2003 01174 61048 6/3/2003 00001 61049 6/3/2003 00001 61050 6/3/2003 00001 61051 6/3/2003 00001 61052 6/3/2003 00001 61053 6/3/2003 02249 61054 6/3/2003 01340 61055 6/3/2003 01409 NORTH ST PAUL- MAPLEWOOD- ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR QWEST GOVERNMENT SRVS INC REGIONS HOSPITAL S.E.H. 61056 6/3/2003 01418 SAM'S CLUB DIRECT Description /Account PERMANENT EASEMENT REIMBURSE FOR TUITION REIMBURSE FOR TUITION & BOOKS PATROL & BOARDING FEES DANCE COSTUMES K -9 HANDLER - JUN MONTHLY WATER UTIL - BILL DATE 5/24 REIMB FOR VEH USE & MILEAGE 5/2 - 5 REFUND ESC - MAPLE HILLS DRIVE CHILD PASSENGER SAFETY TRAINING MONTHLY PREMIUM HEAD DRAMA INSTRUCTOR RFP NETWORK PHONE - MAR REIMB FOR LODGING & TAXI 5/17 - 5/23 BLACK DIRT RICOH COPIER LEASE - 5/13 TO 6/12 KARATE INSTRUCTOR WATER SAMPLE MONTHLY PREMIUM K -9 HANDLER - JUN EQUIPMENT & RIDES FOR JULY 4TH REF GRADING ESC - 1302 BURKE CIR E INSTALL MOTION SENSOR LIGHT FIXTU BAKERY ORDER - 3/17 TO 5/3 BIRTHDAY CAKES BIRTHDAY CAKES LOCAL PHONE SERVICE 4/16 TO 5/15 MONTHLY PREMIUM MONTHLY PREMIUM CANVAS BAGS & HELMETS WASTEWATER-JUNE MEMBERSHIP DUES 5/1 TO 4/30/04 DRUG FORFEITURE FORMS MONTHLY PREMIUM PROJ 03 -02 24 X 12 TEE BULBS /OI UBATTERY /SHOCKS WELDING SUPPLIES ROTARY CLUB DUES REF MARIE SKORCZEWSKI - AMB 0300 REF MAUREEN WOLFGRAM - SWIM LE REF LARRY SEAHOLM - AMB 02020524 REF MARY W SIKORSKI - SWIM LESSON REF COMM OF PEACE ACADEMY - OVEF E911 EQU I P MAI NT - MAY PARAMEDIC SUPPLIES PROJ 01 -14 PROF SRVS - APR PROJ 02 -22 COMPLETE NPDES PHASE I PROJ 02 -07 & 02 -18 STORM WATER MG PROJ 01 -14 PROF SRVS - APR PROJ 03 -03 PREP SEWER STUDY PROGRAM SUPPLIES BIRTHDAY SUPPLIES PROGRAM SUPPLIES STATION 7 SUPPLIES Amount 7,400.00 607.50 618.00 1,347.05 2,100.00 35.00 1,106.37 42.52 19,485.96 25.00 7,815.20 375.00 1,590.00 1,387.89 121.41 293.94 . 169.00 21.00 ' 272.50 35.00 1,075.65 1,012.60 360.30 1,017.11 122.00 137.25 4,895.98 1,009.19 90, 942.26 379.15 181,064.00 114.27 35.15 3,382.65 442.89 480.19 268.83 175.00 809.07 144.00 78.80 49.00 10.00 587.00 689.85 223.61 1,238.07 13,063.89 4,119.00 171.13 53.23 107.85 90.71 130.05 vchlist Check Register Page: 2 05/30/2003 11:28:39AM City of Maplewood i Check Date Vendor Description /Account Amount 61056 6/3/2003 01418 SAM'S CLUB DIRECT (Continued) 61057 6/3/2003 02807 SEWER SOLUTIONS 61058 6/3/2003 01504 ST PAUL, CITY OF 61059 6/3/2003 01560 SUPERIOR SERVICES INC 61060 6/3/2003 01574 T.A. SCHIFSKY & SONS, INC 61061 6/3/2003 01580 TSE, INC. 61062 6/3/2003 01669 TWIN CITIES TRANSPORT & 61063 6/3/2003 01683 UNIFORMS UNLIMITED INC 61064 6/3/2003 02203 61065 6/3/2003 02290 61066 6/3/2003 01704 61067 6/3/2003 01734 UNUM LIFE INSURANCE - LTD UNUM LIFE INSURANCE - STD URBANSKI, HOLLY WALSH, WILLIAM P. MERCH FOR RESALE 102.93 MERCH FOR RESALE 78.03 MERCH FOR RESALE 293.45 SNACKS FOR DANCE 395.95 DIR PRIMARY RENEWALS 285.00 ANNUAL ADMIN FEE 100.00 REPAIR SEWER LINE 1,850.00 MEDICAL SUPPLIES 1,094.43 RECYCLING - APR 20,639.95 VARIOUS BITUMINOUS MATERIALS NO 1,418.34 JANITORIAL SERVICES 1,054.35 TOW FORFEITURE VEH 63.90 TOW FORFEITURE VEHICLE 79.88 TOW BACKHOE 266.25 VEST 850.00 BADGE SHIELD SEAL 92.03 BADGE TAB CHANGE 47.39 SEW PATCHES ON SHIRT 2.13 MONTHLY PREMIUM 2 SHORT -TERM DISABILITY - JUN 1,170.06 REIMBURSE FOR MILEAGE 2/28 - 5/20 7.77 COMMERCIAL PLUMBING INSP 839.51 54 Checks in this report Total checks : 386,932.37 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 13 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 05/23/03 COLLINS, KENNETH 357.47 dd 05/23/03 JUENEMANN, KATHLEEN 357.47 dd 05/23/03 KOPPEN, MARVIN 357.47 dd 05/23/03 COLEMAN, MELINDA 3 dd 05/23/03 DARST, ROBERTA 1,386.79 dd 05/23/03 FURSMAN, RICHARD 4,638.25 dd 05/23/03 SCHLINGMAN, PAUL 2,026.22 dd 05/23/03 SEEGER, GERALD 503.62 dd 05/23/03 SWANSON, LYLE 1,566.15 dd 05/23/03 LE, SHERYL 3 dd 05/23/03 RAMEAUX, THERESE 2,133.34 dd 05/23/03 FAUST, DANIEL 3,745.90 dd 05/23/03 URBANSKI, HOLLY 1 dd 05/23/03 ANDERSON, CAROLE 1 dd 05/23/03 BAUMAN, GAYLE 2,922.77 dd 05/23/03 JACKSON, MARY 1 dd 05/23/03 KELSEY, CONNIE 722.76 dd 05/23/03 TETZLAFF, JUDY 1 dd 05/23/03 FRY, PATRICIA 1,592.65 dd 05/23/03 GUILFOILE, KAREN 2 dd 05/23/03 OSTER, ANDREA 1 dd 05/23/03 CAROE, JEANETTE 1 dd 05/23/03 JAGOE, CAROL 1,536.65 dd 05/23/03 JOHNSON, BONNIE 1 dd 05/23/03 OLSON, SANDRA 951.07 dd 05/23/03 WEAVER, KRISTINE 1,654.86 dd 05/23/03 BANICK, JOHN 3,201.24 dd 05/23/03 CORCORAN, THERESA 1,599.30 dd 05/23/03 MARTINSON, CAROL 1 dd 05/23/03 POWELL, PHILIP 1 dd 05/23/03 SPANGLER, EDNA 396.00 dd 05/23/03 THOMALLA, DAVID 3,546.50 dd 05/23/03 ABEL, CLINT 1,763.06 dd 05/23/03 ALDRIDGE, MARK 2,290.15 dd 05/23/03 ANDREWS, SCOTT 3,001.10 dd 05/23/03 BAKKE, LONN 2 dd 05/23/03 BELDE, STANLEY 2,504.28 dd 05/23/03 BIERDEMAN, BRIAN 1,575.34 dd 05/23/03 BOHL, JOHN 2,830.76 dd 05/23/03 BUSACK, DANIEL 2,115.21 dd 05/23/03 COFFEY, KEVIN 1,663.68 dd 05/23/03 DOBLAR, RICHARD 2,115.21 dd 05/23/03 HALWEG, KEVIN 3,005.10 dd 05/23/03 HEINZ, STEPHEN 2,407.46 13 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD IMA CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 05/23/03 HIEBERT, STEVEN 207.81 dd 05/23/03 JOHNSON, KEVIN 3,277.68 dd 05/23/03 KARIS, FLINT 2,594.47 dd 05/23/03 KONG, TOMMY 2,039.13 dd 05/23/03 KROLL, BRETT 1,848.49 dd 05/23/03 KVAM, DAVID 2 dd 05/23/03 LARSON, DANIEL 2 dd 05/23/03 LU, JOHNNIE 1,975.17 dd 05/23/03 MARINO, JASON 1,700.93 dd 05/23/03 MARTIN, JERROLD 2 dd 05/23/03 METRY, ALESIA 1,871.79 dd 05/23/03 OLSON, JULIE 2,212.30 dd 05/23/03 PALMA, STEVEN 2,467.34 dd 05/23/03 PIKE, GARY 2 dd 05/23/03 RABBETT, KEVIN 2,945.80 dd 05/23/03 STEFFEN, SCOTT 2 dd 05/23/03 STOCKTON, DERRELL 2 dd 05/23/03 SZCZEPANSKI, THOMAS 2 dd 05/23/03 THIENES, PAUL 2,560.04 dd 05/23/03 TRAM, JOSEPH 2 dd 05/23/03 WENZEL, JAY 2,260.84 dd 05/23/03 XIONG, KAO 1,737.28 dd 05/23/03 BARTZ, PAUL 2 dd 05/23/03 BERGERON, JOSEPH 2 dd 05/23/03 CROTTY, KERRY 2,305.53 dd 05/23/03 DUGAS, MICHAEL 1,953.07 dd 05/23/03 DUNK, ALICE 2,655.14 dd 05/23/03 ERICKSON, VIRGINIA 2,3 84.48 dd 05/23/03 EVERSON, PAUL 1 dd 05/23/03 FLOR, TIMOTHY 2 dd 05/23/03 FRASER, JOHN 2 dd 05/23/03 HALWEG, JODI 1 dd 05/23/03 KATZMAN, BARBARA 1 dd 05/23/03 PARSONS, KURT 2 dd 05/23/03 ROSSMAN, DAVID 2,385.77 dd 05/23/03 DAWSON, RICHARD 1 dd 05/23/03 DUELLMAN, KIRK 1 dd 05/23/03 JOHNSON, DOUGLAS 1 dd 05/23/03 NOVAK, JEROME 1,628.85 dd 05/23/03 PETERSON, ROBERT 1,755.71 dd 05/23/03 SVENDSEN, RONALD 1 dd 05/23/03 GERVAIS -JR, CLARENCE 2,429.15 dd 05/23/03 BOYER, SCOTT 2,142.09 dd 05/23/03 FEHR, JOSEPH 2 dd 05/23/03 FLAUGHER, JAYME 2 dd 05/23/03 JACKSON, LINDA 170.00 IMA CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 15 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 05/23/03 LAFFERTY, WALTER 1,756.65 dd 05/23/03 LINN, BRYAN 2,013.96 dd 05/23/03 PACOLT, MARSHA 1,999.85 dd 05/23/03 RABINE, JANET 2,214.36 dd 05/23/03 SCHAULS, ADAM 340.00 dd 05/23/03 SCHREIER, JENNIFER 241.41 dd 05/23/03 SCHWARTZBAUER, LINDA 102.00 dd 05/23/03 STAHNKE, JULIE 2,077.85 dd 05/23/03 LUKIN, STEVEN 3,115.54 dd 05/23/03 SVENDSEN, RUSTIN 2,487.66 dd 05/23/03 ZWIEG, SUSAN 1 dd 05/23/03 DOLLERSCHELL, ROBERT 268.49 dd 05/23/03 AHL, R. CHARLES 3,896.70 dd 05/23/03 NIVEN, AMY 1 dd 05/23/03 PRIEFER, WILLIAM 2 dd 05/23/03 WEGWERTH, JUDITH 1 dd 05/23/03 BRINK, TROY 1 dd 05/23/03 DEBILZAN, THOMAS 2,198.78 dd 05/23/03 EDGE, DOUGLAS 1 dd 05/23/03 KANE, MICHAEL 2 dd 05/23/03 LUTZ, DAVID 1,921.21 dd 05/23/03 MEYER, GERALD 1 dd 05/23/03 NAGEL, BRYAN 2,434.98 dd 05/23/03 OSWALD, ERICK 1 dd 05/23/03 TEVLIN, TODD 1 dd 05/23/03 CAVETT, CHRISTOPHER 2,967.22 dd 05/23/03 DUCHARME, JOHN 2,124.65 dd 05/23/03 LINDBLOM, RANDAL 2,165.97 dd 05/23/03 PECK, DENNIS 2,218.68 dd 05/23/03 PRIEBE, WILLIAM 2 dd 05/23/03 SCHACHT, ERIN 2,005.45 dd 05/23/03 TATE, FRANK 1,580.13 dd 05/23/03 VERMEERSCH, CHARLES 1,912.65 dd 05/23/03 ANDERSON, BRUCE 3,607.47 dd 05/23/03 DOHERTY, KATHLEEN 1,666.06 dd 05/23/03 HERSOM, HEIDI 1 dd 05/23/03 MARUSKA, MARK 2,439.86 dd 05/23/03 NAUGHTON, JOHN 1,611.65 dd 05/23/03 SCHINDELDECKER, JAMES 1,734.25 dd 05/23/03 BIESANZ, OAKLEY 1 dd 05/23/03 HAYMAN, JANET 870.46 dd 05/23/03 HUTCHINSON, ANN 2 dd 05/23/03 KOS, HEATHER 650.00 dd 05/23/03 NELSON, JEAN 1,007.05 dd 05/23/03 GAYNOR, VIRGINIA 1,827.05 dd 05/23/03 EKSTRAND, THOMAS 2 15 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD lL CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 05/23/03 KROLL, LISA 1 dd 05/23/03 LIVINGSTON, JOYCE 923.37 dd 05/23/03 SINDT, ANDREA 1,439.85 dd 05/23/03 THOMPSON, DEBRA 614.66 dd 05/23/03 YOUNG, TAMELA 1,286.25 dd 05/23/03 FINWALL, SHANN 1,968.65 dd 05/23/03 ROBERTS, KENNETH 2,357.89 dd 05/23/03 CARVER, NICHOLAS 2,346.15 dd 05/23/03 FISHER, DAVID 2,794.18 dd 05/23/03 SWAN, DAVID 1 dd 05/23/03 KONEWKO, DUWAYNE 2,211.05 dd 05/23/03 ANZALDI, MANDY 539.00 dd 05/23/03 FINN, GREGORY 1,862.74 dd 05/23/03 FLUG, ELAINE 111.63 dd 05/23/03 GRAF, MICHAEL 1 dd 05/23/03 KELLY, LISA 1,264.45 dd 05/23/03 ROBBINS, AUDRA 1 dd 05/23/03 TAUBMAN, DOUGLAS 2 dd 05/23/03 BREHEIM, ROGER 1,73 8.87 dd 05/23/03 NORDQUIST, RICHARD 1,734.26 dd 05/23/03 SCHULTZ, SCOTT 1 dd 05/23/03 CROSSON, LINDA 2,162.18 dd 05/23/03 DIAZ, SUSAN 330.84 dd 05/23/03 EASTMAN, THOMAS 2 dd 05/23/03 ERICKSON, KYLE 846.15 dd 05/23/03 LEIER, SARA 49.70 dd 05/23/03 PARTLOW, JOSHUA 258.24 dd 05/23/03 PELOQUIN, PENNYE 363.45 dd 05/23/03 SCHMIDT, RUSSELL 1,643.88 dd 05/23/03 STAPLES, PAULINE 2,641.74 dd 05/23/03 ABRAHAMSON, DANIEL 43.80 dd 05/23/03 BENDTSEN, LISA 135.00 dd 05/23/03 BRENEMAN, NEIL 305.74 dd 05/23/03 COLE, NANCY 154.61 dd 05/23/03 CORNER, AMY 129.60 dd 05/23/03 DEGRAW, KRYSTAL 198.16 dd 05/23/03 ERICKSON, CAROL 22.50 dd 05/23/03 FONTAINE, ANTHONY 516.56 dd 05/23/03 GUZIK, JENNIFER 157.55 dd 05/23/03 HALEY, BROOKE 53.63 dd 05/23/03 HORWATH, RONALD 1 dd 05/23/03 IRISH, GRACE 195.48 dd 05/23/03 IRISH, KARL 272.00 dd 05/23/03 KOEHNEN, AMY 20.55 dd 05/23/03 KOEHNEN, MARY 484.22 dd 05/23/03 KRONHOLM, KATHRYN 302.72 lL CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 17 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 05/23/03 LAWSON, JOSHUA 170.25 dd 05/23/03 MARUSKA, ERICA 146.00 dd 05/23/03 OVERBY, ANNA 72.00 dd 05/23/03 POWERS, JESSICA 8.65 dd 05/23/03 SCHULTZ, PETER 45.50 dd 05/23/03 THOEMKE, MARIE 104.31 dd 05/23/03 GROPPOLI, LINDA 293.26 dd 05/23/03 RENSLOW, RITA 279.68 dd 05/23/03 CRAWFORD - JR, RAYMOND 79.80 dd 05/23/03 LONETTI, JAMES 894.85 dd 05/23/03 PATTERSON, ALBERT 926.60 dd 05/23/03 PRINS, KELLY 848.29 dd 05/23/03 REILLY, MICHAEL 1,420.65 dd 05/23/03 STEINHORST, JEFFREY 200.73 dd 05/23/03 AICHELE, CRAIG 1,715.65 dd 05/23/03 PRIEM, STEVEN 1,950.25 dd 05/23/03 BERGO, CHAD 1 dd 05/23/03 FOWLDS, MYCHAL 1 dd 05/23/03 HURLEY, STEPHEN 2 Wf 93567 05/23/03 CARDINAL, ROBERT 406.20 Wf 93568 05/23/03 WASILUK, JULIE 357.47 Wf 93569 05/23/03 ENGSTROM, .MICHAEL 62.50 Wf 93570 05/23/03 INGVOLDSTAD, CURTIS 50.00 Wf 93571 05/23/03 KARSTENS, BRAD 50.00 Wf 93572 05/23/03 JAHN, DAVID 1,501.35 Wf 93573 05/23/03 MALDONADO, JUANA 610.15 Wf 93574 05/23/03 MORIN, TROY 238.00 Wf 93575 05/23/03 MATHEYS, ALANA 1,793.85 Wf 93576 05/23/03 GENNOW, PAMELA 386.75 Wf 93577 05/23/03 HANSEN, LORI 1 Wf 93578 05/23/03 VIETOR, LORRAINE 1,756.95 Wf 93579 05/23/03 PALANK, MARY 1 Wf 93580 05/23/03 RICHIE, CAROLE 1,555.26 Wf 93581 05/23/03 SVENDSEN, JOANNE 1,808.40 Wf 93582 05/23/03 TICHY, PAMELA 93.00 Wf 93583 05/23/03 SHORTREED, MICHAEL 3 Wf 93584 05/23/03 STEINER, JOSEPH 453.00 Wf 93585 05/23/03 WELCHLIN, CABOT 2,386.29 Wf 93586 05/23/03 FREBERG, RONALD 1 Wf 93587 05/23/03 JONES, DONALD 2,015.25 Wf 93588 05/23/03 ELIAS, JAMES 2 Wf 93589 05/23/03 EDSON, DAVID 1 Wf 93590 05/23/03 HELEY, ROLAND 1,770.77 Wf 93591 05/23/03 HINNENKAMP, GARY 1 Wf 93592 05/23/03 LINDORFF, DENNIS 1,736.56 Wf 93593 05/23/03 NOVAK, MICHAEL 1,575.85 17 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD ffool CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 93594 05/23/03 GERNES, CAROLE 457.50 wf 93595 05/23/03 SOUTTER, CHRISTINE 131.63 wf 93596 05/23/03 RICE, MICHAEL 960.00 Wf 93597 05/23/03 ANZALDI, KALI 55.00 wf 93598 05/23/03 BOTHWELL, KRISTIN 243.00 wf 93599 05/23/03 DEGREE, AMANDA 34.00 wf 93600 05/23/03 DIAN, CHRISTOPHER 24.00 wf 93601 05/23/03 FRANK, LAURA 215.05 wf 93602 05/23/03 GOODRICH, CHAD 612.00 wf 93603 05/23/03 HOIUM, PHILIP 144.00 wf 93604 05/23/03 MINETTE, CORTNEY 111.50 wf 93605 05/23/03 NIELSEN, ABBY 59.75 wf 93606 05/23/03 NIELSEN, ADAM 85.25 wf 93607 05/23/03 OHLHAUSER, MEGHAN 196.73 wf 93608 05/23/03 SHOBERG, KARI 120.00 wf 93609 05/23/03 YOUNG, SHAWN 327.50 wf 93610 05/23/03 GERMAIN, DAVID 1 wf 93611 05/23/03 HAAG, MARK 1,575.85 wf 93612 05/23/03 NADEAU, EDWARD 2,643.39 wf 93613 05/23/03 BEHR, HEATHER 192.80 wf 93614 05/23/03 BROWN, LAURIE 255.30 wf 93615 05/23/03 DISKERUD, HEATHER 211.75 wf 93616 05/23/03 GLASS, JEAN 1 wf 93617 05/23/03 JACK, NICOLE 156.20 wf 93618 05/23/03 MOY, PAMELA 436.80 wf 93619 05/23/03 SHOBERG, CARY 689.75 wf 93620 05/23/03 TOLBERT, FRANCINE 148.00 wf 93621 05/23/03 LINGER, MARGARET 530.13 wf 93622 05/23/03 ANDERSON, CALEB 100.75 wf 93623 05/23/03 BACHMAN, NICOLE 57.60 wf 93624 05/23/03 CHAPMAN, JENNY 103.57 wf 93625 05/23/03 COSTA, JOSEPH 101.75 wf 93626 05/23/03 DEMPSEY, BETH 108.00 wf 93627 05/23/03 DOTY, JANET 270.78 wf 93628 05/23/03 DUNN, RYAN 341.66 wf 93629 05/23/03 FENGER, JUSTIN 151.66 wf 93630 05/23/03 FIERRO WESTBERG, MELINDA 26.50 wf 93631 05/23/03 FINNEGAN, KAREN 90.00 wf 93632 05/23/03 FONTAINE, KIM 662.39 wf 93633 05/23/03 GRANT, MELISSA 125.05 wf 93634 05/23/03 GRUENHAGEN, LINDA 221.50 wf 93635 05/23/03 HOLMGREN, LEAH 275.18 wf 93636 05/23/03 HOULE, DENISE 237.05 wf 93637 05/23/03 JOHNSON, ROBERT 361.25 wf 93638 05/23/03 JOYER, MARTI 114.33 wf 93639 05/23/03 LINDSTROM, AMANDA 61.75 ffool CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 19 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT Wf 93 640 05/23/03 MATHISEN -JR, DEAN 214.46 Wf 93641 05/23/03 MCMAHON, MELISSA 54.60 Wf 93 642 05/23/03 MELCHER, ROBERT 169.00 wf 93 643 05/23/03 MOSS, EMILIA 136.00 Wf 93644 05/23/03 OREAGAN, CHRISTINE 51.88 Wf 93645 05/23/03 OLSON, MARGRET 52.70 Wf 93646 05/23/03 OWEN, JONATHAN 137.00 Wf 93 647 05/23/03 PEHOSKI, JOEL 113.38 Wf 93648 05/23/03 PROESCH, ANDY 209.34 Wf 93649 05/23/03 RENSTROM, KEVIN 122.78 Wf 93650 05/23/03 SMITLEY, SHARON 222.00 Wf 93651 05/23/03 TUPY, HEIDE 168.30 Wf 93652 05/23/03 TUPY, MARCUS 239.58 Wf 93653 05/23/03 WAGNER, ERIC 171.60 Wf 93654 05/23/03 WARNER, CAROLYN 88.80 Wf 93655 05/23/03 WEDES, CARYL 129.90 Wf 93656 05/23/03 WHITE, NICOLE 75.60 Wf 93657 05/23/03 WOODMAN, ALICE 20.00 Wf 93658 05/23/03 BOSLEY, CAROL 281.30 Wf 93659 05/23/03 ESALA, HOPE 40.63 Wf 93660 05/23/03 KURKOSKI, STEPHANIE 61.76 Wf 93661 05/23/03 ODDEN, JESSICA 57.00 Wf 93662 05/23/03 OIE, REBECCA 12.00 Wf 93 663 05/23/03 SHERRILL, CAITLIN 210.38 Wf 93664 05/23/03 VAN HALE, PAULA 65.00 Wf 93665 05/23/03 BEHAN, JAMES 1 Wf 93666 05/23/03 CHIGINSKY, APRIL 56.53 Wf 93667 05/23/03 COLLINS, ASHLEY 76.48 Wf 93668 05/23/03 DOBLAR, STEVE 119.70 Wf 93669 05/23/03 DOUGLASS, TOM 904.84 Wf 93670 05/23/03 JAMES, JANET 111.13 Wf 93671 05/23/03 KYRK, ASHLEY 67.95 Wf 93672 05/23/03 LOGAN, HEATHER 52.80 Wf 93673 05/23/03 SARPONG, SEAN 327.20 Wf 93674 05/23/03 SCHULZE, BRIAN 219.60 Wf 93675 05/23/03 YOUNG, MATTHEW 94.25 Wf 93676 05/23/03 ZIEMER, NICOLE 92.48 Wf 93677 05/23/03 MULVANEY, DENNIS 1 397,727.89 19 Agenda # MEMORANDUM Action by Council TO: City Manager Date FROM: Ken Roberts, Associate Planner En or sped SUBJECT: Conditional Use Permit Review LOCATION: 1955 Clarence Street Rejected ' PROJECT: Maplewood Fire Station Number 2 - DATE: May 30, 2003 INTRODUCTION The conditional use permit (CUP) for Maplewood Fire Station Number 2 at 1955 Clarence Street is due for review. (See the maps an pages 3 through 5 and the city council minutes starting on page 6.) BACKGROUND On March 13, 2000, the council approved the following for this site: 1. A comprehensive land use plan amendment from R3H (residential high density) to G (government facility). The code requires that, to approve a conditional use permit (CUP), the land use plan designation for a property must be in conformance with the proposed use. 2. A parking lot setback variance for the 10 parking spaces that front on Clarence Street. The code requires a 15 -foot setback and these are perpendicular spaces accessed directly from Clarence Street. 3. A parking lot curbing variance for sections of the parking lot and entrance drive that are not proposed for curbing. The code requires continuous concrete curbing for parking lots with more than 12 spaces. The applicant was not proposing curbing in these areas for more effective drainage. 4. A CUP fora public building. The city code requires a CUP for "public utility, public service or public building uses." 5. The building, site and landscape plans. On April 9, 2001, the council reviewed this permit and agreed to review it again in one year. On May 28, 2002, the council reviewed this permit and agreed to review it again in one year. DISCUSSION The contractor has finished the site work for this facility. City staff is not aware of any problems with the fire station. The city council should only review this CUP again if a major change is proposed or if a problem develops. RECOMMENDATION Review the conditional use permit for Maplewood Fire Station Number 2 at 1955 Clarence Street again only if a major change is proposed or if a problem develops. Kr /p:sec15 /firestation review 2003.doc Attachments: 1. Location Map 2. Property Line /Zoning Map 3. Site Plan 4. March 13, 2000 City Council Minutes 2 Attachment 1 PALM w, K yr � vs N v '� PW* CT. pAt�► w s °_ C• W EDGEHILL RD. 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NOW, THEREFORE, be it further resolved that this resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. H. PUBLIC HEARINGS: 1. 7:00 Maplewood Fire Station (Clarence Street) A. Land Use Plan Amendment (R3 (H) to G) - 4 Votes B. Parking Lot Setback Variance (Clarence Street) C. Parking Lot Curbing Variance D. Conditional Use Permit E. Design Approval a. Mayor Cardinal convened the meeting for a public hearing. b. Manager McGuire introduced the staff report. c. Associate Planner Tom Ekstrand presented the specifics of the report. d. Boardmember Ananath Shankar presented the Community Design Review .Board report. e. Chair Lorraine Fischer presented the Planning Commission report. f. Mayor Cardinal opened the public hearing, calling for proponents or opponents. No one appeared. g. Mayor Cardinal closed the public hearing. A. Land Use Plan Amendment (R3 (H) to G) - 4 Votes Councilmember Koppen introduced the following Resolution, approving a comprehensive land use plan amendment from R3H (residential high density) to government aci ity ) for the Maplewood Fire Station. RESOLUTION 00 -03 -032 LAND USE PLAN CHANGE RESOLUTION WHEREAS, the Maplewood Fire Department applied for a change to the city's land use plan from R3H (high density residential) to G (government facility) to bring the land use plan into conformance with their proposed use as a fire station. F WHEREAS, this change applies to the property north and northwest of 1347 and 1351 Frost Avenue. The legal description is: 5 6 That part of a 100.00 foot wide railroad right of way lying east of the east right of way line of Ramsey County LRT right of way (formerly the Burlington Northern Railroad right of way), lying south of the south right of way line of the State of Minnesota D.N.R. right of way (formerly the St. Paul and St. Croix Falls R.R. right of way) and lying north of the north right of way line of Frost Avenue; the centerline of said 100.00 foot right -of -way is described as follows: Commencing at the southwest corner of the northwest quarter of Section 15, Township 29, Range 22; thence South 89 degrees 48 minutes 54 seconds East along the south line of said northwest quarter a distance of 377.35 feet to the beginning of the centerline to be described; thence northeasterly a distance of 1,064.80 feet along a nontangential curve concave to the southeast having a radius of 1,146.27 feet, a central angle of 53 degrees 13 minutes 24 seconds and a chord bearing of North 42 degrees 34 minutes 25 seconds East; thence North 69 degrees 11 minutes 07 seconds East a distance of 300.00 feet and said. centerline there terminating. That part of Block 8, GLADSTONE, lying northeasterly of a line run from the northwest corner of said Block 8 to a point on the southeasterly line of said Block 8 distant 352.20 feet southwesterly from the most easterly corner thereof. WHEREAS, the history of this. change is as follows: 1. On February 23, 2000, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the land use plan change. : 2. On March 13, 2000, the city council discussed the land use plan change. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described change because the proposed fire station would comply with the general development policies in the Maplewood Comprehensive Plan. The Maplewood City Council approved this resolution on March 13, 2000. Seconded by Councilmember Wasiluk Ayes - all B. Parking Lot Setback Variance (Clarence Street) Councilmember Koppen introduced the following Resolution, approving a parking lot setback variance for the proposed 10 parking spaces that would front on Clarence Street. The co e requires a 15-foot setback. ese would be perpendicular spaces accessed directly from Clarence Street. RESOLUTION 00 -03 -033 PARKING LOT SETBACK VARIANCE RESOLUTION WHEREAS, the Maplewood Fire Department applied for parking lot setback variance from the zoning p pp p g g on code. WHEREAS, this variance applies to property north and northwest of 1347 and 1351 Frost Avenue. The legal description is: That part of a 100.00 foot wide railroad right of way lying east of the east right of way line of Ramsey County LRT right of way (formerly the Burlington Northern Railroad right of way), lying south of the south right of way line of the State of Minnesota D.N.R. right of way (formerly the St. Paul and St. Croix Falls R.R. right of way) and lying north of the north right of way line of Frost Avenue; the centerline of said 100.00 foot right -of -way is described as follows: Commencing at the southwest corner of the northwest quarter of Section 15, Township 29, Range 22; thence South 89 degrees 48 minutes 54 seconds East along the south line of said northwest quarter a distance of .3 77.35 feet to the beginning of the centerline to be described; thence northeasterly a distance of 1,064.80 feet' along .a 'nontangential curve concave to the southeast having a radius of 1,146.27 feet, a central angle of 53 degrees 13 minutes 24 seconds and a chord bearing of North 42 degrees 34 minutes 25 seconds East; thence North 69 degrees 11 minutes 07 seconds East a distance of 300.00 feet and said centerline there terminating. That part of Block 8, GLADSTONE, lying northeasterly of a line run from the northwest corner of said Block 8 to a point on the southeasterly line of said Block 8 distant 352.20 feet southwesterly from the most easterly corner thereof. WHEREAS, Section 36- 28(c)(5)(a) of the zoning code requires a 15 -foot parking lot setback from street right -of -way. WHEREAS, the applicant is proposing to build a parking lot in the Clarence Street right -of -way. WHEREAS, this requires a variance of 15 feet. WHEREAS, the history of this variance is as follows: 1. On February 23, 2000 the planning commission recommended that the city council approve this variance. 2. The city council held a public hearing on March 13, 2000. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing an opportunity to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described variance as recommended by the city staff that would allow a parking lot to be built within the Clarence Street right -of -way for the following reasons: 1. Compliance with the setback requirements would cause the applicant undue hardship because of circumstances unique to the property. The site is oddly shaped making meeting all parking lot setback requirements difficult. 8 7 2. The applicant would meet the spirit and intent of the code by providing handicap- accessible parking spaces closer to the front entrance than if the spaces were moved to a different location. 3. The city has allowed parking in the right -of -way before when the situation warranted it. This variance is subject to the applicant submitting a curbing plan which indicates continuous concrete curbing, concrete edging and parking barriers as shown on the curbing diagram in the staff report. This plan must be submitted to staff for approval before the issuance of a building permit. . The Maplewood City Council adopted this resolution on March 13, 2000. Seconded by Councilmember Allenspach Ayes all C. Parking Lot Curbing Variance Councilmember Koppen introduced the following Resolution, approving a parking lot curbing variance for sections of the parking lot and entrance nve that are not propose or cur mg. The co Fe requires continuous concrete curb mg for par ing lots with more than 12 spaces. The app scant is not proposing cur mg in these areas for more effect ive rainage. RESOLUTION 00 -03 -034 PARKING LOT CURB VARIANCE RESOLUTION I► MEREAS, the Maplewood Fire Department applied for a parking lot curbing variance from the zoning 4 ^ zx code. WHEREAS, this variance applies to property north and northwest of 1347 and 1351 Frost Avenue. The legal description is: That part of a 100.00 foot wide railroad right of way lying east of the east right of way line of Ramsey County LRT right of way (formerly.theB.urlJngto.n Northern. Railroad right of way), lying south of the south right of way line of the State of Minnesota D.N.R. right of way (formerly the St. Paul and St. Croix Falls R.R. right of way) and lying north of the north right of way line of Frost Avenue; the centerline of said 100.00 foot right -of -way is described as follows: Commencing at the southwest corner of the northwest quarter of Section 15, Township 29, Range 22; thence South 89 degrees 48 minutes 54 seconds East along the south line of said northwest quarter a distance of 377.35 feet to the beginning of the centerline to be described; thence northeasterly a distance of 1,064.80 feet along a nontangential curve concave to the southeast having a radius of 1,146.27 feet, a central angle of 53 degrees 13 minutes 24 seconds and a chord bearing of North 42 degrees 34 minutes 25 seconds East; thence North 69 degrees 11 minutes 07 seconds East a distance of 300.00 feet and said centerline there terminating. That part of Block 8, GLADSTONE, lying northeasterly of a line run from the northwest corner of said Block 8 to a point on the southeasterly line of said Block 8 distant 352.20 feet southwesterly from the most easterly corner thereof. WHEREAS, Section 36 -22 (c) of the zoning code requires that all parking lots have continuous concrete curbing. WHEREAS, the applicant is proposing to leave some of their parking lot edges uncurbed. WHEREAS, the history of this variance is as follows: 1. On February 23, 2000 the planning commission recommended that the city council approve this variance. 2. The city council held a public hearing on March 13, 2000. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing an opportunity to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described variance as recommended by the city staff that would waive the curbing' requirement in specific areas on the site plan. Approval is because sheet drainage from the two larger parking lots is preferred for water quality in this instance. ' This variance is subject to the applicant submitting a curbing plan which indicates continuous concrete curbing, concrete edging and parking barriers as shown on the curbing diagram in the staff report. This plan must be submitted to staff for approval before the issuance of a building permit. _4?!s } The Maplewood City Council adopted this resolution on March 13, 2000. Seconded by Councilmember Allenspach Ayes - all D. Conditional Use Permit Councilmember Koppen introduced the following Resolution, approving a Conditional Use Permit for a public building for Maplewood Fire Station No. 2. RESOLUTION 00 -03 -035 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, the Maplewood Fire Department applied for a conditional use permit for a fire station. WHEREAS, this permit applies to the property north and northwest of 1347 and 1351 Frost Avenue. The legal description is: That part of a 100.00 foot wide railroad right of way lying east of the east right of way line of Ramsey County LRT right of way (formerly the Burlington Northern Railroad right of way), lying south of the south right of way line of the State of Minnesota D.N.R. right of way g Y g Y the St. Paul and St. Croix Falls R.R. right of way) and lying north of the north right of way line of Frost Avenue; 10 9 the centerline of said 100.00 foot right -of -way is described as follows: Commencing at the southwest corner of the northwest quarter of Section 15, Township 29, Range 22; thence South 89 degrees 48 minutes 54 seconds East along the south line of said northwest quarter a ` g g q distance of 377.35 feet to the beginning of the centerline to be described; thence northeasterly a distance of 1,064.80 feet along a nontangential curve concave to the southeast having a radius of 1,146.27 feet, a central angle of 53 degrees 13 minutes 24 seconds and a chord bearing of North 42 degrees 34 minutes 25 seconds East; thence North 69 degrees 11 minutes 07 seconds East a distance of 300.00 feet and said centerline there terminating. That part of Block 8, GLADSTONE, lying northeasterly of a line run from the northwest corner of said Block 8 to a point on the southeasterly line of said Block 8 distant 352.20 feet southwesterly from the most easterly corner thereof. WHEREAS, the history of this conditional use permit is as follows: 1. On February 23, 2000, the planning commission recommended that the city council approve this permit. 2. On March 13, 2000 the city council held a public hearing. City staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features 10 into the development design. 9. The use would cause minimal adverse environmental effects. 7 Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant shall have their surveyor provide the legal description for the Clarence Street right -of- way and have the city attorney prepare documentation for the dedication and recording of this right- of -way. The Maplewood City Council approved this resolution on March 13, 2000. Seconded by Councilmember Allenspach Ayes - all E. Design Approval L Councilmember Koppen moved to approve the design approval (building, site and landscape plans) for :w.ff Maplewood Fire Station No. 2. Seconded by Councilmember Allenspach Ayes - all I. AWARD OF BIDS None J. UNFINISHED BUSINESS None K. NEW BUSINESS 1. Landmark, Inc. Utility Service Refund a. Manager McGuire introduced the staff report. b. Public Works Director Haider presented the specifics of the report. 12 11 INTRODUCTION The conditional use permit (CUP) for the planned unit development (PUD) for the Beaver Lake Town Houses is due for review. This is a residential development under construction on the south side of Maryland Avenue, east of Lakewood Drive. (See the maps on pages 3 through 5 and the city council minutes starting on page 6.) BACKGROUND On May 28, 2002, the city council made several approvals for the Beaver Lake Town Houses. These included: 1. A conditional use permit (CUP)_ for a planned unit development (PUD) fora 148 -unit housing development. The applicant requested the CUP because Section 36- 566(a) of the city code (shoreland district regulations) requires a PUD for developments with buildings having more than - four units when the site is in the shoreland district of a lake. In this case, the site is in the shoreland district of Beaver Lake and will have a mix of housing with 40 single - family detached townhomes and 108 rental units in 11 8 -unit and 5 4 -unit buildings. In addition, having a PUD gives the city and developer a chance to be more flexible with site design and development details (such as setbacks and street right -of -way and pavement widths) than the standard city requirements would normally allow. (See the approved site plan on page 5.) 2. Street right -of -way and easement vacations. These would be for the unused street right -of- ways and easements on the site. 3. A preliminary plat to create the lots in the development. 4. Authorization for city staff to spend city open space funds and to . use a $150,000 DN R grant to buy about 8.9 acres of the project site for park and open space purposes. (See the city council minutes starting on page 6.) On July 9, 2002, the community design review board (CDRB) approved the proposed design plans (architectural, landscaping, etc.) for the development. Mr. Emmerich appealed to the city council a part of the CDRB's approval about brick on the exteriors of the four and eight -unit buildings. On August 12, 2002, the city council approved Mr. Emmerich's appeal of the CDRB's condition about adding more brick to the four and eight -unit buildings within the site. (That is, the city will not be requiring Mr. Emmerich to add more brick to the buildings as the CDRB required.) Agenda # MEMORANDUM Action by Council � Date .� TO: City Manager Endorsed FROM: Ken Roberts Associate Planner SUBJECT: Conditional Use Permit Review Rejected LOCATION: Maryland Avenue and Lakewood Drive PROJECT: Beaver Lake Town Houses DATE: May 28, 2003 INTRODUCTION The conditional use permit (CUP) for the planned unit development (PUD) for the Beaver Lake Town Houses is due for review. This is a residential development under construction on the south side of Maryland Avenue, east of Lakewood Drive. (See the maps on pages 3 through 5 and the city council minutes starting on page 6.) BACKGROUND On May 28, 2002, the city council made several approvals for the Beaver Lake Town Houses. These included: 1. A conditional use permit (CUP)_ for a planned unit development (PUD) fora 148 -unit housing development. The applicant requested the CUP because Section 36- 566(a) of the city code (shoreland district regulations) requires a PUD for developments with buildings having more than - four units when the site is in the shoreland district of a lake. In this case, the site is in the shoreland district of Beaver Lake and will have a mix of housing with 40 single - family detached townhomes and 108 rental units in 11 8 -unit and 5 4 -unit buildings. In addition, having a PUD gives the city and developer a chance to be more flexible with site design and development details (such as setbacks and street right -of -way and pavement widths) than the standard city requirements would normally allow. (See the approved site plan on page 5.) 2. Street right -of -way and easement vacations. These would be for the unused street right -of- ways and easements on the site. 3. A preliminary plat to create the lots in the development. 4. Authorization for city staff to spend city open space funds and to . use a $150,000 DN R grant to buy about 8.9 acres of the project site for park and open space purposes. (See the city council minutes starting on page 6.) On July 9, 2002, the community design review board (CDRB) approved the proposed design plans (architectural, landscaping, etc.) for the development. Mr. Emmerich appealed to the city council a part of the CDRB's approval about brick on the exteriors of the four and eight -unit buildings. On August 12, 2002, the city council approved Mr. Emmerich's appeal of the CDRB's condition about adding more brick to the four and eight -unit buildings within the site. (That is, the city will not be requiring Mr. Emmerich to add more brick to the buildings as the CDRB required.) On August 26, 2002, the city council awarded the contract for the construction of the Beaver Lake sanitary sewer improvement project to Barbarosoa and Sons, Inc. They completed this sewer project in December 2002. On November 13, 2002, the city council approved the first final plat for the Beaver Lake Townhomes. This plat created six lots for detached town houses along Maryland Avenue, several outlots for future phases of the development and the park area along the creek in the center of the site. On March 31, 2003, the city council approved the second final plat for the Beaver Lake Townhomes. This plat created 16 lots for detached town houses in the area west of Sterling Street and south of the creek corridor. DISCUSSION The contractor has started much of the site work for this development and has built several town houses on the south side of .Maryland Avenue. However,_. the developer and contractor have much work to_ finish on the site. The city council should review this CUP again in one year to ensure that the developer and contractor are meeting all the city conditions as the project construction continues. RECOMMENDATION Review the conditional use permit for the planned unit development for the Beaver Lake Town Houses at Maryland Avenue and Lakewood Drive again in one year. Kr /p:sec25 /beaver Lake TH CUP review 2003.doc Attachments: 1. Location Map 2. Properly Line /Zoning Map 3. Site Plan 4. May 28, 2002 City Council Minutes 2 Attachment 1 W � a. � °W° Y AX"M GHT LN tn _ 0 V � AVE. LARPENTEUR n o z . _, IDAHO AVE. U J p W � Y � HOYT AVE. g 7 MONTANA AVE. MONTANA MONTANA cn OAK Ix Cr. N ®RASKA W J '- 1440 N Nabrovskv �• ft* � AN D& RA - SUN GTON oaft �.. ` 0moll CT Z w p - JJrn'a �Ii116: A CT & phDfr�s 1 6 7 a .. EM 8- e"ow LN • AVE. IN DR c o TILSEN nLs CO' m LN 1. WAY J - W -i AVE. CT. 2 AAIBERaACK LN 3 SEVOWALE RD Z tr — } w ° i 1 2 � 3 5 �ER 0 la. � c LN 4 5 ° HAWTHORNE AVI 120ON E. D A . 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': i • . 1'�. .. .1�;; M +) Y; mill • "!: �+• ... //w4 Ir+.. 77 1x1 wl .Nwl w w..l wl • Z W00 nr, .r.l M M - i:••il { X41 �IcJOi .{�FVin 'G: y+. i /:r1i:W'.aL' /J .i::Nw ni• • w • :•'.:; J /1 ff� Iww+ Y -0 ...1 ww. CUR{ L NITTCR CUR{ 4. /i IL !/`•w.nwra 7 �1/ STREET SECTION 'B' 1875 COMMERCIAL BLVD. O•f :� oL- X /N ,I,y Al. A ." 7 STREET SECTION 'A' MOT TO SCALE ANDOVER, MN. 55304 I1sI. Ir vin fa.. ,VIAIII s) 7140 Mm r [w/ /.rwl. y.. w M ,wrww Awl wwww N ww/ lw. 7 wY MGT TG SCALE (763) 862 -3281 SITE PLAN 3 -iz_az 1 Attachment 4 4. 9:33 Beaver Lake Townhomes (Lakewood Drive and Maryland Avenue) A. Conditional Use Permit for a Planned Unit Development (PUD) B. Street Right -Of -Way and Easement Vacations C. Preliminary Plat a. Assistant City Manager Coleman presented the report. b. Associate Planner Roberts presented the specifics of the report. c. Commissioner Rossbach presented the Planning Commission report. Councilmember Collins moved to extend the meeting until all agenda items are addressed Seconded by Councilmember Juenemann Ayes -All d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Laurence Olson, LSJ Engineering, Representing the Developer of Beaver Lake Townhomes Mark Dorling, 1115 Sterling - Street North, Maplewood Kay Peterson, 1085 Mary Street, Maplewood Margaret Lutfey, 1076 Mary Street, Maplewood ' Bob Zick, 1880 E. Shore Drive, Maplewood Kevin Berglund, 1929 Kingston Avenue, Maplewood Joan Dorling, 1115 Sterling Street North, Maplewood Will Rossbach, 1386 E. County Road C, Maplewood . Kay Peterson, Second Appearance • Mark Dorling, Second Appearance Bob Zick, Second Appearance Kevin Berglund, Second Appearance e. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to adopt the following resolution approving a conditional use permit for a planned unit development for the Beaver Lake Townhome development on the south side of Maryland Avenue between Sterling Street and Lakewood Drive: RESOLUTION 02 -05 -098 _ CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Mr. Tony Emmerich, representing the AJE Companies, applied for a conditional use permit (CUP) for the Beaver Lake Townhomes residential planned unit development (PUD). .WHEREAS, this permit applies to undeveloped property for the Beaver Lake Townhomes PUD south of Maryland Avenue between Sterling Street and Lakewood Drive in Section 25, Township 29, Range 22, Ramsey County, Minnesota. (PINS 25- 29 -22 -21 -0010 and 25- 29- 22 -21- 0011.) 13 City Council Meeting 05 -28 -02 6 WHEREAS, the history of this conditional use permit is as follows: 1. On April 15, 2002, the planning commission recommended that the city council approve this permit. 2. On May 28, 2002, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. The council tabled action on the development request until May 14, 2001. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformi ty with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods Of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or ro ert p p y because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. - 5: The use would generate only minimal vehicularrtraffc on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs_.for public facilities. or services. 8. The use would maximize the preservation of and incorporate site's natural- and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the plans date - stamped March 12, 2002 except for the following changes: a. Revising the grading and site plans to show: (1) No grading or ground disturbance in the park dedication area and in the wetland and stream buffer areas except: (a) As allowed by the watershed district. (b) For the utilities, trails and footbridge. 14. City Council Meeting 05 -28 -02 7 (2) The required trails and sidewalks. (3) Revised storm water pond locations and designs as suggested or required by the watershed district or city engineer. The ponds shall meet the city's design standards. (4) The developer minimizing the loss or removal of natural vegetation including keeping and protecting the grove of coniferous trees (pines) (an area of natural significance) that is in and near the south side of the stream corridor near the rear of proposed buildings 26 -34. (5) All driveways at least 20 feet wide. If the developer wants to have parking on one side of a driveway, then that driveway must be at least 28 feet wide. (6) All parking stalls with a width of at least nine feet and a length of at least 18 feet. b. The developer deeding the area labeled "Park Dedication" on the plans to the City of Maplewood. This dedication is to help protect the most sensitive natural features on the site and would protect this part of the site from building, fences, mowing, cutting, filling, grading, dumping or other ground g �' g p g � disturbances. This dedication also would help ensure the natural linear or corridor aspect of the site (primarily around the stream) main as it is now. The Parks and Recreation Director shall approve the eland or the area(s) -for dedication to the city. The city shall use the Greenways grant from the DNR, while matching the state dollars with cit open space money, (as is. required) to buy the protected area along the stream and wetlands labeled as Park Dedication on the plan dated March 12,. 2002. :-r The -city council may approve major changes to the plans. The director of community development may approve minor changes. 2.. The - proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. . 3.* Have the city engineer approve final construction and engineering plans. These plans shall: a. Include grading, utility, drainage, erosion control, streets, trails, sidewalks, tree, driveway and parking lot plans. b. Show no grading or ground disturbance (except where utilities or trails are installed) in the: (1) Required wetland and stream buffer areas. (2) Park Dedication area. This land will be for city park and open space purposes. The developer and contractors shall protect the park dedication area, including the grove of coniferous trees (pines) (an area of natural significance) that is in and near the south side of the stream corridor, from encroachment from equipment, grading or filling. City- required trails are allowed in the buffer and park dedication areas. c. Include a storm water management plan for the proposal. 15 City Council Meeting 05 -28-02 8 d. Include a coordinated plan with the public works department for the design and installation of the sanitary sewer lines or for the repair or realignment of the existing sanitary sewer line that runs through the site. 4. The design of the ponds shall meet Maplewood's design standards and shall be subject to the approval of the city engineer. If needed, the developer shall be responsible for getting any off -site pond and. drainage easements. 5. The developer or contractor shall: a. Complete all grading for the site drainage and the ponds, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Install permanent signs around the edge of the wetland buffer easements. These signs shall mark the edge of the easements and shall state there shall be no mowing, vegetation cutting, filling g g or d umping. d. Install survey monuments along the wetland boundaries. e. Remove any debris,- junk or fill from the wetlands, stream corridor, p ark dedication area and site: f. Install a six- foot -wide concrete sidewalk along he south side of Maryland Avenue between g' Sterling Street and the west property line of the site. The developer's engineer shall show this sidewalk on. g p Y g pp the grading and construction lane. The cit engineer shall a rove the de�arls� the se plans. g. Construct an eight- foot -wide paved public walkway and two -rail split -rail fencing in the following locations: (1) From Private Driveway A in the west side of the site between Lots 8 and 9 to near the stream in the center of the site. (2) From Private Driveway D in the east side of the site, between Lots 21 and 22 to near the stream in the center of the site. The trail must have a surface that is not impervious when the trail is in a wetland or stream buffer area. The developer's engineer shall design the trails to follow the existing property contours and proposed utility corridors to save as many trees as possible and to minimize the amount of grading necessary to install the trails. h. Restore all disturbed areas within the stream corridor and park dedication area with a native seed mix approved by the watershed district and by the city engineer. 6.* The developer shall give the city wetland easements over the wetlands and the stream. The easements shall cover the wetlands and any land within 50 feet surrounding a wetland. The easements also shall cover the stream and any land within 50 feet of the top of the stream bank. These easements shall prohibit any building, mowing, cutting, filling or dumping within fifty feet of the wetland and the stream or within the wetland itself. The purpose of this easement is to p rotect 16 City Council Meeting 05 -28 -02 0 the water quality of the wetlands and the stream from fertilizer and to protect the wetland and stream habitat from encroachment. 7. The approved setbacks for the principal structures in the Beaver Lake Townhome PUD shall be: a. Front -yard setback (from a private driveway): minimum - 20 feet, maximum - 35 feet b. Front -yard setback (public side street): minimum - 25 feet, maximum - 40 feet c. Rear -yard setback: none d. Side -yard setback (town houses): minimum - 5 feet to a property line and 10 feet minimum between buildings e. Side yard setbacks (apartments): 20 feet minimum between buildings 8. This approval does not .include the design approval for the townhomes or for the apartments. The project design plans, including architectural, site, lighting, tree and landscaping plans, shall be gp subject to review and approval of the community design review board (CDRB). The projects shall be subject to the following conditions: a. Meeting all conditions .and changes as required by the cit y council. b. The buildings iii.the shoreland district shall have a maximum height of 25 feet (unless the cit council approves taller structures). c. The developer shall design the structures to reduce their visibility from the lake. This shall include using vegetation, topography, increased setbacks, color or other means to accomplish the. screening. The city may require additional vegetation to help screen these facilities. d. For the driveways: (1) Minimum width - 20 feet. (2) Maximum width - 28 feet. (3) All driveways less than 28 feet in width shall be posted for "No Parking" on both sides. Driveways at least 28 feet wide may have parking on one side and shall be p osted for no parking on one side. e. Showing all changes required by the city as part of the conditional use permit for the planned unit development (PUD). 9. The city shall not issue any building permits for construction on an outlot (per city code requirements). The developer must record a final plat to create buildable lots for any outlot in the preliminary plat before the city will issue a building permit. 10. The developer paying the city $94,000 in Park Availability Charges (PAC fees) for this development. City Council Meeting 05 -28 -02 17 10 I 1. The city council shall review this permit in one year. Seconded by Councilmember Wasiluk Ayes -All Councilmember Koppen moved to adopt the following resolution approving . a street right-of-way and easement vacations for the Beaver Lake Townhomes (Lakewood. Drive and Maryland Avenue): RESOLUTION 02 -05 -099 STREET RIGHT -OF -WAY VACATION RESOLUTION WHEREAS, Mr. Tony Emmerich, representing the AJE Companies, applied for the vacation of the following described street right -of -ways: 1. That part of the Sterling Street right -of -way as a roadway easement according to the document filed with Ramsey County lying within the West 25 feet of the East 58 feet of Lot 5, Block 2, Beaver Lake Addition. 2i That part of Magnolia Avenue (formerly known as Cherry Avenue) as platted in Beaver Lake Addition lying between the east right -of -way line of Lakewood Drive (the west line of Lot 8, Block 2, Beaver Lake Addition extended south) and the east property line of Lot 7, Block 2, Beaver Lake Addition extended south. All. in Section 25, Township 29, Range 22 in Ramsey County. .WHEREAS, the history of these vacations is as follows: 1. On April 15, 2002, the planning commission recommended that the city council approve these street vacations. 2. On May 28, 2002, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the abutting property owners. The Council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. The council tabled action on the development request until May 14, 2001. WHEREAS, after the city approves this vacation, public interest. in the property will go to the following abutting properties: 1. Lot 5, Block 2, Beaver Lake Addition (PIN 25- 29 -22 -21 -0010) 2. Lots 7 and 8 Block 2, Beaver Lake Addition (PIN 25- 29 -22 -21 -0011) 3. The North 161.83 feet of the West 1/4 of the SE 1/4 of the NW 1/4 (subject to roads) of section 25, Township 29, Range 22 (1070 Lakewood Drive North) (PIN 25- 29 -22 -24 -0072) 4. Except the North 290.66 feet of the West 1/2 North 677.06 feet of the West 1/2 of the SE 1/4 of the NW 1/4 (Subject to roads and easement) in SEC 25, TN 29, RN 22 (PIN 25- 29 -22 -24 -0073) All in Section 25, Township 29, Range 22, Maplewood, Ramsey County, Minnesota. City Council Meeting 05 -28 -02 18 11 NOW, THEREFORE, BE IT RESOLVED that the city council approved the above - described vacation since it is in the public interest based on the following reasons: L The adjacent properties have adequate street access. 2. These right -of -ways are not needed for the public purpose of street construction. 3. The developer will be building private streets and driveways in the project. RESOLUTION 02 -05 -100 EASEMENT VACATION RESOLUTION WHEREAS, Mr. Tony Emmerich, representing the AJE Companies, applied for the vacation of the following - described easements: That part of the following sanitary sewer easement according to document number 1504484 lying within Lots 7 and 8, Block 2, Beaver Lake Addition, described as follows: Beginning on the West line of the Northeast quarter of the. Northwest quarter of Section 25, Township 29, Range 22, a distance of 603 feet South of the Northwest corner of said Northeast quarter of Northwest quarter; thence East 153 feet; thence South 185 feet;, thence South 85 degrees, 03.. minutes East 172.9 feet; thence South 1 degree 38 minutes 30 seconds West a distance of 80 feet; thence South degrees 21 .minutes, 30 seconds East a distance of 170.25 feet more or less to a point on the. West line of the 50 foot sewer easement hereinafter described, all of the foregoing being over Lot 8 Block 1 and Lots 7 and 8, Block 2, Beaver Lake Addition. All lying south of Maryland Avenue and between Lakewood Drive and Sterling Street in Section 25, ownship - 29., -Range 22, Maplewood, Minnesota: WHEREAS, the history of this vacation -is as follows: 1: On April 15, 2002, the planning commission recommended that the city council approve these vacations. 2. On May 28, 2002, the city council held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. The council tabled action on the development request until May 14, 2001. WHEREAS, after the city approves these vacations, public interest in the property will go to the following abutting property: Lot 8, Block 1, Beaver Lake Addition and Lots 7 and 8. Block 2, Beaver Lake Addition (PIN 25- 29- 22 -21- 0011) All in Section 25, Township 29, Range 22,. Ramsey County, Minnesota NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described vacations for the following reasons: I. It is in the public interest. City Council Meeting 05 -28 -02 19 12 2. The city and the adjacent property owners have no plans to build a street or utilities in these locations. 3 . The adjacent properties have access to public streets and utilities. Seconded by Councilmember Collins Ayes -All Councilmember Koppen moved to adopt the - preliminga plat for Beaver Lake Townhome develo m.ent on the south side of Ma land Avenue between Sterlin Street and Lakewood Drive. The develo er shall complete the following before the city council approves the final plat: 1. Sign an agreement with the city that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b::* Place temporary - orange safety fencing and signs at the grading limits. c. Have Xcel Energy install Group V rate street lights in at least 15 locations - primarily at street and driveway intersections and street or driveway curves. The exact style and location shall be subject to the city engineer's approval. d. Pay the city for the cost of traffic - control, street identification and no parking signs. - e =. - .rovi e all required and necessary easements. f. Cap, seal and abandon any wells that may be on the site, subject to Minnesota rules and guidelines. g. Complete and replace as necessary all curb and gutter on Sterling Street and on Maryland Avenue. This is to replace the existing driveways and driveway aprons on these streets. This shall include the repair of the pavement and the restoration and sodding of the boulevards. h. For the trails and sidewalks, complete the following: (1) Construct an eight-foot-wide paved public walkway and two -rail split -rail fencing in the following locations: a. From Private Drive A in the west side of the site between Lots 8 and 9 to near the stream in the center of the site. b. From Private Drive D in the east side of the site, between Lots 21 and 22 to near the stream. All trails between lots shall be in. a publicly -owned pedestrian way or outlot. (2) The developer also shall build asix- foot -wide sidewalk along the south side of Maryland Avenue between Sterling Street and the west property line of the site. 20 City Council Meeting 05 -28 -02 13 (3) The developer shall install atwo -rail split -rail fence on both sides of each trail and posts at the end of the trails to prevent motorized vehicles from using the trail. (4) The developer shall build the trails, sidewalks and fencing with the driveways and streets before the city approves a final plat. (5) The city engineer must approve these plans. i. Install permanent signs around the edge of the wetland and stream buffer easements. These signs shall mark the edge of the easements and shall state there shall be no mowing, vegetation cutting, filling, grading or dumping beyond this point. City staff shall approve the sign design and location before the contractor installs them. The developer or contractor shall install these signs before the city issues building permits in this plat. j . Install survey monuments along the wetland boundaries. k. Install survey monuments and- signs along the edges of the area labeled "Park Dedication." These signs shall explain that the area beyond the. sins is a public park area and that there shall be no building, fences, mowing, cutting;. filling, dumpin g or other ground disturbance in that area. The developer or contractor shall. install these signs before the city issues building permits in this plat. ;. 1. Install signs where the driveways for the apartments and for the town *houses intersect the public streets indicating that they are private driveways. 2.* Have the city engineer approve final construction and engineering plans. These plans shall include grading, utility, drainage, erosion control, tree, trail, sidewalk, driveway and street plans. The plans shall meet the following conditions: a. The erosion control plans shall be consistent with the city code. b. The grading plan shall show: (1) The proposed building pad elevation and contour information for each building site. The lot lines on this plan shall follow the approved preliminary plat. (2) Contour information for all the land that the construction will disturb. (3) Building pads that reduce the grading on site where the developer can save large trees. 21 City Council Meeting 05 -28 -02 14 (4) The street, driveway and trail grades as allowed by the city engineer. (5) All proposed slopes on the construction plans. The city engineer shall approve the plans, specifications and management practices for any slopes steeper than 3:1. On slopes steeper than 3:1, the developer shall prepare and implement a stabilization and planting plan. These slopes shall be protected with wood fiber blanket, be seeded with a no- maintenance vegetation and be stabilized before the city approves the final plat. (6) All retaining walls on the plans. Any retaining walls taller than four feet require a building permit from the city. The developer shall install a protective rail or fence on top of any retaining wall that is taller than four feet. (7) Sedimentation basins or ponds as required by the watershed board or by the city engineer. (8) No grading beyond the plat boundary without temporary grading easements from -the affected property owner(s). (9) Additional information for the property south of the project site. This shall include elevations of the existing ditch, culverts and catch basins and enough"' information about the storm water flow path from the proposed ponds. _ (10) Emergency overflows between Lots 8 and 9, Lots 21 and 22 and south of proposed building 42 (out of proposed ponds 1, 3 and 4). The overflow swales shall be protected with permanent soil - stabilization blankets. (11) Restoration in the stream corridor and park dedication area being done with native seed mix or vegetation as approved by the city engineer and by the watershed district. C.* The tree plan shall: (1) Be approved, along with the landscaping, by the Community Design Review Board (CDRB) before site grading or final plat approval. (2) Show where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. 22 City Council Meeting 05 -28 -02 15 (3) Show the size, species and location of the replacement and screening trees. The deciduous trees shall be at least two and one half (2% inches in diameter and shall be a mix of red and white oaks, ash, lindens, sugar maples or other native species. The coniferous trees shall be at least eight (8) feet tall and shall be a mix of Black Hills Spruce, Austrian pine and other species. (4) Show no tree removal in the buffer zones, park dedication areas or beyond the approved grading and tree limits. (5) Include for city staff a detailed tree planting plan and material list. (6) Group the new trees together. These planting areas shall be: (a). near the ponding areas (b)' on the slopes (c) along the trails (d) along the east side of Lakewood Drive to screen the proposed buildings from Beaver Lake (e) along the south side of the site (west of Sterling Street) to screen the development from the existing house to the south - The developer may use the tree groupings to separate the different types of residences. Show the planting of at least 270 trees after the site grading is done. d. The street, trail, sidewalk and utility plans shall show: (1) An eight- foot -wide paved public walkway and two -rail split -rail fencing in the following locations: a. From Private Drive A in the west side of the site between Lots 8 and 9 to near the stream in the center of the site. b. From Private Drive D in the east side of the site, between Lots 21 and 22 to near the stream. The parks and recreation director shall approve their locations and design. (2) The public streets and driveways shall be a 9 -ton design with a maximum street grade of eight percent and the maximum street grade within 75 feet of all intersections at two percent. 23 City Council Meeting 05 -28 -02 16 (3) All the streets, parking areas and driveways with continuous concrete curb and gutter except where the city engineer decides that it is not needed for drainage purposes. (4) The removal of the unused driveways and driveway aprons and the completion of the curb and gutter on Sterling Street and on Maryland Avenue and the restoration and sodding of the boulevards. (5) The coordination of the water main locations, alignments and sizing with the standards and requirements of the Saint Paul Regional Water Services (SPRWS). Fire flow requirements and hydrant locations shall be verified with the Maplewood Fire Department. (6) All utility excavations located within the proposed right -of -ways or within easements. The developer shall acquire easements for all utilities that would be outside the project area. (7) The plan and profiles of the proposed utilities. (8) Details of the ponds and the pond outlets. The outlets shall be protected to prevent erosion. (9) A coordinated sewer realignment and reconstruction plan. The city engineer must approve the sanitary sewer realignment plans: (10) A six -foot wide concrete sidewalk along the south side of Maryland Avenue between Sterling Street and the west property line of the site. e. The drainage plan shall ensure that there is no increase in the rate of storm water run- off leaving the site above the current (predevelopment) levels. The developer's engineer shall: (1) Verify inlet and pipe capacities. (2) Have the city engineer verify the drainage design calculations. 3. Pay the costs related to the engineering department's review of the construction plans. 4. Change the plat as follows: a. Show drainage and utility easements along all property lines on the final plat. These easements shall be ten feet wide along the front and rear property lines and five feet wide along the side property lines. b. Show the wetland boundaries on the final plat as approved by the watershed district. 24 City Council Meeting 05 -28 -02 17 C. Show the park dedication boundary and area on the final plat. d. Make as many of the property lines as is reasonably possible radial to the cul -de -sacs or perpendicular to the driveways and street right -of -ways. _ e. Show street names for the driveways as follows: (1) Private Driveway A in the west one -half of the site shall be called "Beaver Creek Parkway." (2) Private Driveway B in the west one -half of the site shall be called "Beaver Creek Lane." (3) Private Driveway D in the east one -half of the site shall be called "Sterling Circle." (4) Private Driveway E in the east one -half of the site shall be called "Sterling Lane." f. Show the existing pipelines and pipeline easements on the final plat. g. If necessary, increase the lot widths for the lots next to the pipeline to ensure that the building pads will be at least 100 feet away from the pipeline. (code requirement) h. Label the common areas as outlots. i. Show the trails in publicly owned property or easements. j. Show the area between buildings ' 8 and 9 and buildings 21 and 22 as separate outlots and dedicate each of these to the city. 5. Secure and provide all required easements for the development. These shall include: a. Any off -site drainage and utility easements. b. Wetland and stream easements over the wetlands and any land within 50 feet surrounding a wetland and a stream. The easement shall prohibit any building or structures within 50 feet of the wetland or stream or any mowing, cutting, filling, grading or dumping within 50 feet of the stream, wetland or within the wetland itself. c. A stream buffer easement that is at least. 50 feet wide on each side of the stream that crosses the site. The easement shall prohibit any building, structures or any mowing, filling, cutting, grading or dumping within 50 feet of the ordinary high water mark (OHWM) of the stream. 25 City Council Meeting 05 -28 -02 The purpose of these easements is to protect the water quality of the stream and wetlands from fertilizer and runoff. They also are to protect the stream and wetland habitat from encroachment. d. Any easements the city needs for the realignment of the sanitary sewer through the site. 6. Sign a developer's agreement with the city that guarantees that the developer or contractor will: a. - Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Provide for the repair of Lakewood Drive, Maryland Avenue and Sterling Street (street, curb and gutter and boulevard) after the developer connects to the public utilities and builds the driveways. d. Work with the city as necessary for the realignment of the sanitary sewer, through the site. This sewer project also will require an assessment agreement between - the developer and, the city to- compensate the city for the benefit that the developer receives from the city sewer construction. 7. Record .the following with the final plat: a. All homeowners' association documents. b. A covenant or deed restriction that prohibits any additional driveways (besides the one new driveway shown on the project plans) from going onto Lakewood Drive and onto Maryland Avenue. C. A deed restriction prohibiting the construction of a dwelling or its attachments within 100 feet of the Williams Brothers pipeline. This affects Lots 1 through 3, Lots 19 through 24 and buildings 41 and 42 of the proposed preliminary plan the city received on March 12, 2002. The developer also shall notify the purchasers of the pipeline location. d. A deed dedicating a stream buffer easement (50 feet from the top of each stream bank) for the stream that crosses the site. e. Deeds for the stream and wetland buffer easements surrounding the stream and the wetlands. ►. City Council Meeting 05 -28 -02 19 f. A covenant or deed restriction that prohibits any further subdivision or splitting of the lots or parcels in the plat that would create additional building sites unless approved by the city council g. A deed that transfers the ownership of the park dedication area to Maplewood. h. Deeds that transfer the ownership of the outlots between buildings 8 and 9 and buildings 21 and 22 to the city. The applicant shall submit the language for these dedications and restrictions to the city for approval. before recording. 8. Submit the homeowners' association bylaws and rules- to the Director of Community Development. These are to assure that there will be one responsible party for the maintenance of the p rivate utilities driveways and structures. 9. Show the wetland boundaries on the plat as approved by the Watershed District. A trained and qualified person must delineate the wetlands. This person shall prepare a wetland delineation report. The developer shall submit this wetland information to the Watershed District office. The Watershed District must approve this information before the city approves a final lat. If needed the developer pp p � p shall change the plat to meet wetland regulations. 10. The developer shall complete all grading for ublic improvements and overall site drainage. The city p p g engineer. shall include in the developer's agreement any grading that the developer or contractor has. not completed before final plat approval. 11. Obtain a permit from the Ramsey - Washington Metro Watershed District for adin � . g If the developer decides to final plat part of the preliminary plat, the director of community development may waive any conditions that do not apply to the final plat. *The developer must complete these conditions before the city issues a grading permit or approves the final plat. Seconded by Councilmember Collins Ayes -Mayor Cardinal, Councilmembers Collins, Kopp en, W asiluk . - Nays- Councilmember Juenemann Councilmember Koppen moved to adopt the following resolution approving the on street parking standards for the Beaver Lake Townhome development: RESOLUTION 02 -05 -101 NO PARKING RESOLUTION WHEREAS, Maplewood has approved a residential PUD and preliminary plat known as Beaver Lake Townhomes. WHEREAS, the developer wants to have reduced street right -of -way widths, reduced street pavement widths and reduced private driveway widths in this development. City Council Meeting 05 -28 -02 27 20 WHEREAS, the city has approved reduced street right -of -way widths, reduced street pavement widths and reduced driveway widths in the development, subject to on- street parking restrictions. WHEREAS, Section 29 -52(b) of the city code allows variations from the city code standards if they do not affect the general purpose of the city code. NOW, THEREFORE, IT IS HEREBY RESOLVED that Maplewood prohibits the parking of motor vehicles on both sides of all public streets and driveways less than 28 feet wide and prohibits parkin p g on one side of the public streets and driveways that are 28 feet to 32 feet wide in the Beaver Lake Townhome PUD south of Maryland Avenue between Sterling Street and Lakewood Drive in Section 25- 29 -22. Seconded by Councilmember Collins Ayes -Mayor Cardinal, Councilmembers Collins, Wasiluk, Koppen Nays- Councilmember Juenemann Councilmember Koppen moved to authorize cit y stuff to s end Lip- to $400 000 of the o ens ace funds for the. 8 :9 acres which would include the $15 0., matching grant form the DNR Greenways Pro gram. Staff was also directed to make the. developer aware that the city would like to see his participation in the open space pro am. :Seconded by Councilmember Collins Ayes -All I. AWARD OF BIDS None J. UNFINISHED BUSINESS None K. NEW BUS 1. Intoxicating Liqu icense -Nico Kotsopoulos /staf'eport. 3094 White Bear Avenue a. Assistant City Manager Co an presented th b. City Clerk Guilfoi le presented the. s ifics C. The following person was heard: Nico Kotsopoulos, Owner, Mama Mi ' , 3094 White Bear A ue, Maplewood Joanne Kotsopoulos, Mama Mia's 94 White Bear Avenue, Ma ewood Councilmember Koppen m ed to approve the intoxicating and Sundav or license ap - Plications for Nico Kotsopoulos for N,na Mia's located at 3094 White Bear Avenue Seconded by Cicilmember Wasiluk Ayes -All 28 City Council Meeting 05 -28 -02 21 MEMORANDUM TO: FROM: SUBJECT: LOCATION: DATE: INTRODUC City Manager Shann Finwall, Associate Planner Conditional Use Permit Review — Woodland 1740 Van Dyke Street May 30, 2003 '.TION Agenda # Action by Council Hills Church Date. .jecu d The conditional use permit (CUP) for Woodland Hills Church is due for review. This CUP allowed a church to locate in the former Builder's Square building at 1740 Van Dyke Street. CODE REQUIREMENT Section 36-445 states all CUPs shall be reviewed by the city council within one year of the date of initial approval. At the one-year review, the city council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. The city council may impose new or additional conditions upon the permit at the time of the initial or subsequent reviews. BACKGROUND January 10, 2000, the city council approved a CUP for a church, a comprehensive land use plan amendment from Business Commercial, BC, to Church, C, and amended the liquor license requirements to exempt the 100 -foot spacing requirement for churches from on -sale /off -sale liquor establishments in instances where the liquor store was in operation before the church entered the neighborhood. The CUP was approved with six conditions as specified on page 5. February 1, 2001, the city council approved a one -year extension of Woodland Hill's CUP in order to check the progress of the church's construction. April 8, 2002, the city council approved a one -year extension of Woodland Hill's CUP in order to check the progress of the church's construction. DISCUSSION During last year's review there were three outstanding exterior improvements which needed to be complete including the reconstruction of the north and east parking lots, landscaping along the east parking lot, and the construction of a dumpster enclosure. All of these exterior improvements have now been complete. Bob Cutshall, building committee chair for the church, states that the church plans to continue interior finish of the facility this winter with a 17,000 square foot interior remodel to house youth programs. RECOMMENDATION The city council should review the conditional use permit for Woodland Hills Church in the future only if there are changes to the conditional use permit, an expansion to the facility or if problems arise. p: sec14\woodland. rev Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Site Plan 4. CUP Conditions Dated January 10, 2000 Attachment 1 LOCATION MAP 2 t Attachment 2 �Q 090 , 35 ,• N Z; GOODRICH t `j -' GOLF ' 1 - COURSE , , GOLF DOME � 1 _ - .. a GOODRICH PARK I ; zoo 3 it- , SO. CHINA ISLAND 's� ? 3 0 .. t �.r . '•tea^ t +i rV, , � ; ,, I a 0 (' I j� � lF� ��• G ,3 2 3 4 5 , in 7 4 �0; PERKINS - in � 28 27 26 25 24 2? (3 ��• ." �ij a.c . ) © C'''y t 3,) Cam, L f `' 1 1 ' too o p4 V �o ��' ' O l 0 6 ¢,�� O K I N G S T O r I I '� 50 - is is I ' IL7 t 1 1 4 7 A �s 10 �� ,- '• �, 4 5 6 � E-•- 1' ) I e s� _ WOODLAND HILLS 2 54 24 23 ' SA ^° 10 .',.� CHURCH �. r• .. I �o ,3 18 c 0 PRICE 1 X61 5 so o -is . oZ I �. 190 100 100 1 100 t � 8 - - ,- Olt t ' k 110 O 50 OZO 030 Ioa (� si 51 s� s� sri ' CU 115 - - -•- - - �' 0 r 12 - -To o �+ r 1 `e`J 11 Ain (U PART'S TWE o � � .. I 0 do Go 0 LIQUO -t tll N PLAZA THEATER �' 7 f �?.s 4" 1 3 t op u► -- w�. 0,�-- _ _ - - 10 %00 O - '^ - 1 _ S . 5 w .22 K ES. I I PROPERTY LINE /ZONING MAP 3 4 N Attachment 3 i IIIII III III III oil Igo Illu 4 ■■ � IP44 4 1pepqqm OUTOWR PLAY IN TERI _ ..r►�� .ray • PHASE I T SNIP • � Ali ��1/� '�i „• r• •� •!:tea • -_ �� .a•1. ..�1� �1 i\ • �T��� •� ��► �� � te r: -.! J -1. � �,�- sp y \ 111 VAN DYKE ST. SITE PLAN 4 N PHASE 1 INTERIM PHASE 2 OCCUPIED AREA 67,875 S.F. 109,035 S.F. 146,535 S.F. SANCTUARY SIZE 1 2,000 2 PARKING REQUIRED 350 500 625 PARKING PROVIDED 461 724 1 SITE PLAN 4 N Attachment 4 the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person. or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interferehce or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, pot°ice and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services'. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site -plan approved by the city. The director of community development may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year.. 3. The city council shall review this permit in one year. 4. The applicant shall do the following immediately with the Phase 1 improvements: overlay and restripe the parking tot on the west side of the building, patch pot holes in the parking lot on the remainder of the site, remove all litter, damaged items and debris, remove the wooden fence and restore the grass. 5. The landscape plan shah be submitted to the community design review-board for approval before any landscaping is added. 6. Plans for any changes to the building exterior, other than painting or repairs, shall be submitted to the community design review board for review and approval. The Maplewood city Council adopted this resolution on January 10, 2000. Agenda �a TO: Richard Fursman, City FROM: Bruce K. Anderson, Dir DATE: June 3, 2003 A c t ion b C Eli G .. 111d 0 .:� Rejected J -... SUBJECT: Joint Powers Agreement between the City of Oakdale and the City of Maplewood regarding the Operations of Tanners Beach Introduction The city of Maplewood has provided administrative aquatic services to the city of Oakdale for the past four years. The administrative services agreement requires the Maplewood Parks and Recreation Department to hire, train, and manage all personnel related to working at Tanners Beach from June through August. Background The city of Maplewood has provided administrative services to the city of Oakdale for managing Tanners Beach and Skyview pool for the past four years. Past agreements have worked extremely well and have been a win /win for both communities. Due to budgetary cutbacks, the city of Oakdale has requested that the contract be modified to only include Tanners Beach. The city of Oakdale will be reducing aquatics programs at Skyview and /or working with the school district to supplement their basic program. The proposed agreement provides that the city provide administrative services for Tanners Beach similar to previous years at the agreed upon fee of $8,000. I have included correspondence to the city of Oakdale, which outlines in more detail issues the city negotiated as part of the current contract. The city attorney has reviewed the enclosed agreement and finds it to be complete in form and content. Recommendation Staff recommends that the city of Maplewood enter into the joint powers agreement between the city of Oakdale and the city of Maplewood regarding the operations of Tanners Beach for the 2003 beach season for the fee of $8,000. kdloakdaletannersbeach. mcc Enclosure mpmnpAmni inn JOINT POWERS AGREEMENT BETWEEN THE CITY OF OAKDALE AND THE CITY OF MAPLEWOOD REGUARDING THE OPERATION TANNERS BEACH 1. This agreement made and entered into on the day and year hereinafter set forth by the City of Maplewood/ Maplewood Community Center (MCC) and the City of Oakdale (Oakdale) both of which are governmental subdivisions of the State of Minnesota. PURPOSE 2. Oakdale is desirous of having the MCC hire, train, and manage all personnel to work at Tanners Beach from June — August. AGREEMENT Now, therefore in consideration of the mutual understanding herein expressed, the City of Oakdale and the City of Maplewood agree as follows: 3. The MCC shall provide the following services: a. D etermine the hours of operation for Tanners Beach and beach program based on Oakdale recommendation. In the event of poor weather conditions, the MCC will be responsible for the decision of closing the beach and or / canceling programs. MCC will also be responsible for opening and closing the beach facility on a daily basis and administration of keys to personnel. b. Develop Oakdale's aquatic programs schedule. MCC will submit program information to Oakdale before publication. C. Recruit, interview, hire, trains and evaluates all aquatic staff. Aquatic staff shall consist of lifeguards, swim instructors, swim aides and concession attendants. MCC will hire, evaluate, discipline and terminate employees. d. Manage pay records and issue paychecks to all aquatic personnel working at Tanners Beach. C. Ensure employees working at Tanners Beach are employed by the City of Maplewood and follow Maplewood personnel policies. Employees must meet the minimum requirements to work in the appropriate positions Lifeguards - current certification in Red Cross Lifeguard Training - current certification on C.P.R. for the Professional Rescuer Swim Instructor - current certification in Red Cross Water Safety Instructor - current certification on C.P.R. for the Professional Rescuer - authorized instructor in the St. Paul Red Cross Chapter Swim Aides - current certification in Red Cross Water Safety Aide f. Comply with the following standards related to the swim lesson program. (1.) At no time should any class or part of a class be unattended. (2.) A lifeguard must be on duty during and between all classes and programs. (3.) The maximum instructor to child ration should be as follows: Parent/child classes 1:10 Preschool classes 1:6 Youth classes (Levels 1&2) 1:9 Youth classes (Levels 3-7) 1:10 g. Monitor aquatic personnel certification to ensure that all certifications remain current. Expired certifications will result in being released from duties. h. Administer water examinations for all lifeguards. i. Conduct in- service training sessions each year. In- services consist of both in and out of water training sessions. Attendance at these in- service training sessions will be mandatory. Lifeguarding, teaching or swimming skills will be evaluated at the "in water" in- service and information vital to the success of the aquatic program will be given at the "dry- lands" in- services. j . Review and visit the Tanners Beach to critique and advise staff. k. Critique staff by either conducting "on -the job" evaluations for lifeguards or critiquing a class for swim instructors and aides. 1. Ensure staff follows all policies and procedures as authorized providers of the St. Paul Chapter of the American Red Cross. M. Maintain all course records and any other information required by the St. Paul Red Cross Chapter. n. Establish all class schedules and program fees with input from Oakdale. o. Review enrollment and make decisions relating to class status. p. Oversee the daily upkeep of the aquatic facilities and communicate all maintenance needs immediately to Oakdale. q. Administer aquatic program evaluations and provide a copy of the summary to Oakdale. 4. The City of Oakdale shall provide the following services: a. Supply MCC with brochure timeline dates for a one -year period. b. Obtain concession permits Tanners Beach. C. Advertise aquatic programs in Oakdale Update newsletter. d. Handle all swim lessons and aquatic programs registrations for Tanners Beach. Oakdale will allow Maplewood residents to register at the resident rate and Maplewood will allow Oakdale residents to enroll at the resident rate. e. Supply the MCC staff with class list one week prior to the start of class. Communicate to participants when there are changes to their classes. (For example, classes are cancelled due to low enrollment or beach is closed due weather.) f. Maintain the beach and beach facility. g. Reimburse the City of Maplewood for lifeguard, swim instructor, swim aide and concession staff salaries (as outlined by City of Maplewood) on a quarterly basis. Reimburse the City of Maplewood for expenses needed for the operation of the concession stand, or beach. h. The City of Oakdale hereby agrees to provide the City of Maplewood with an annual administrative fee of$8,000, payable quarterly in payments of each. The City of Oakdale will retain all registration fees for swimming and aquatic programs as well as and concession revenues from Tanners Beach. i. The City of Oakdale agrees to indemnify and hold harmless the City of Maplewood, its officers and employees from any liability, claims, damages, cost, judgment and expenses including attorney's fees resulting directly or indirectly from an act of mission with respect to the 2 suitability, design, usual maintenance, and operations of the facilities provided by and maintained by the City of Oakdale and its agents. The City of Oakdale represents that said facilities are suitable for the coordination and for the aquatic programs. j. All policies of the insurance shall provide that the insurance company will notify the City of Maplewood at lease thirty (3 0) days prior to the effective date of any policy cancellation, modification, or non - renewal. k. The City of Oakdale agrees to comply with the Minnesota Data Practices Act and all other State and Federal laws relating to data privacy of confidentiality. The City of Oakdale will immediately report to the City of Maplewood any request from third parties for information relating to this agreement. The City of Oakdale agrees to promptly respond to inquiries from the City of Maplewood concerning data requests. The City of Oakdale agrees to hold the City of Maplewood, its officers, and employees harmless for claims resulting from the City of Oakdale's unlawful disclosure of use of data protected under State of Federal laws. The City of Oakdale agrees to abide by the requirements of the American with Disabilities Act of 1990 (ADA), the Human Rights Ace (Minnesota Chapter 363), and (Title7) of the Civil Rights Act of 1964. These laws deal with discrimination bases on race, gender, disability, religion, sexual preference and sexual harassment. Violation of any of the above laws can lead to termination of this agreement. 5. Notices Any notice, demand correspondence that is authorized and required under the agreement shall be in writing, shall be sent by hand or delivered certified mail the other party as follows: IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed effective and will be reviewed on a yearly basis by both parties. CITY OF OAKDALE Dated: Dated: By: Mayor AND By: City Administrator CITY OF MAPLEWOOD By: Mayor AND By: City Manager F:\ SHAR. ED\ COM_ CTR\LINDA\AQUATIC \OAKDALE\Joint Powers Agreement.doc Together We. Can March 14,'200.3 Ms Mary. Tulgren Recreation Supervisor City of Oakdale 1900 .Hadiey , N. Oakdale, MN ' - 551*28." Dear Mar' : This is a short note in response to your a -mail � da_ ted March 10 responding to the city' f Maplewood -s administrative services agreement with the' city of Oakdale. [did. have .an opportunity to review. the - information provided by Linda and Ron and found it to be - thorough - and compelling. Your e- mail. requested th_ at*the -`cit res and to. two uestions the first -being what . Y . p q g at would , the administrative costs be for running only Tanners Beach, `and the .second bein if we would .consider absorbing a -10 -plus percent reduction in oulr administrative services. -fee. . to provide aquatic pr. ogramming for your. coi�nmunity. met with Ron and Linda to' discuss those two. questions and .review our. rationale (and ; philosophy" if you -will of providing ad:rninistrative services to the "cit of Oakdale. The Maplewood., Parks - and Recreation' Department has a long tradition of providing _ recreation and park services for our rsidents. ; Our department has worked in j oint'-' : cooperation with •the cities of Oakdale, : Mahtomedl, Little Canada Woodbury and White :. Bear Township. for Over 25, years,,in� athletic services and programs. to . communities. - Being -a - first -tier suburb we -are blessed with n:ot`only an outstanding park system; but also alcoMJ i ted, dedicated, professional staff to manage and administer our parks., open space trails .and recreation programs. - We recognize that recreation participation does' - not stop at our borders and believe it is appropriate to: provide assistance and cooperation' to our neighboring communities: To that end is our desire to .work with the city of Oakdale to reach a win /win situation. Y We feel_very strongly that Tanners Beach is a tremendous_ recreational amenity and service for the - Oakdale and Landfall residents certainly there is some benefit for ...Maplewood .residents 'as well. With that understanding, we would be amenable to reduce our administrative fee to $12,500 and freeze itfor a three -year period with the understanding that Oakdale would enter into a three -year contractual agreement with the city of Maplewood to manage. Tanners Beach and the Skyview pool: Regarding the breakdown for managingjust Tanners Beach, the fee would be $8 000. It should be noted that we base our administrative fees on our actual costs We log our administrative time on this project an pass on our direct costs for time spent. PARKS ' & RECREATION DEPARTMENT 65.1 FAX: 651 770 - 4506 CITY OF MAPLEWOOD 1 830 EAST COUNTY ROAD B MAPLEWOOD, MIDI 55109 Tanners Beach Swim Lesson Program 40 -60 Participants per year Preschool 1 through Level 7 Monday- Thursday 10:00 -1:00 $1,210.00 Approximate staff wages per year - Includes instructors, aides, and guards during lessons. Open Swim Hours of Operation Monday- Friday 12 -7:00 Saturday 11 -7:00 Sunday 12 -7:00 $9 - $12 Approximate staff wages per year -- Includes both head guard and lifeguards Staff In- services Required training - 2 -3 times per summer $600.00 Approximate staff wages per year - Includes. instructors, aides, head guards and guards Concessions Monday — Friday 2:00 -6:00 Saturday — Sunday 1:00 -6:00 $1,860.00 - $2 Approximate staff wages per year Special Events Forth of July Concessions $125.00 Approximate staff wanes tier near. Total for Tanners $13,795.00 - $17,440-.00 Excludes additional equipment Total for City of Oakdale $24,595.00 $30 Excludes additional equipment and uniforms Additions Expenses Equipment Items needed vary from year to year (i.e. umbrellas, megaphones, back board, masks, fins, snorkels, first aid supplies and sunscreen) $200.00 - 1 Uniforms Swimsuit only Maplewood Community Center covers cost of shorts and shirt. $700.00 Approximate City of Oakdale Skyview Community Pool Swim Lesson Program 480 -560 Participants per year Parent Child through Level 7 Tuesdays 7:00- 9:00pm Four 8 -week Sessions Y Wednesday 7:00- 9:00pm Four 8 -week Sessions Sunday 12:00- 3:30pm Four 8 -week Sessions Other Specialty Classes Offered Intro to Diving Intro to Springboard $7,600.00 - 9 Approximate wages per year - Includes instructors, aides and guard during lessons. PP staff wages Swim 835 Participants in 2002 Sundays 3:.00-6:00 36-40 per year $1 - 1 Approximate staff wages per year — Includes both head guard and lifeguards Staff In- services Required training 2 times per year $1,500.00 Approximate sta ff wages per year - Includes instructors, aides, head guards and guards. g es F II Total for Skyview. $10,800.00 - $12,960.00 Agenda # C AGENDA REPORT TO: Richard Fursman, City Manager Act��� b� �O - unciI FROM: Karen Guilfoile, City Clerk DATE: June 3, 2003 Eh d Reje, RE: Miscellaneous Permit - Fireworks -tl. Introduction Mike Graf, on behalf of the Parks and Recreation Department, has submitted an application for a Fireworks Permit and a Noise Control Waiver for the July 4, 2003 City celebration. The event will last from 5:00 p.m. to 11:00 p.m. and will be held at Hazelwood Park. We have obtained the proper insurance paperwork from Bay Fireworks who will be conducting the fireworks and Fire Marshall Gervais will also do an inspection. A rain date of July 5, 2003 from 6:00 p .m. to 11:00 p.m. There will also be food served and music before the fireworks begin. Recommendation It is recommended that Council approved the permits for fireworks and noise control for the City Parks and Recreation Department. AGENDA NO, Cn47 AGENDA REPORT Action by Council TO: Richard Fursman, City Manager D t c - FROM: Karen Guilfoile, City Clerk A40' . DATE: June 3 2003 RejecteL IRE: Miscellaneous Permits - Ramsey County Fair Joe Fox, Ramsey County Fair Manager, has applied for a miscellaneous permit (carnival) for the Ramsey County Fair from July 9th to the 13th. Carnival hours of operation will be as follows: July 9 and July 11 - 5:00 p.m. to 11:00 p.m. July 11 and July 12 - 12:00 noon to 12:00 midnight July 13 - 12:00 noon to 9:30 p.m. Music (live bands) will end by 10:30 p.m.. Fireworks will be h eld on Friday, July 12 based on the approval of Fire Marshal Gervais and the State Department of Conservation. City code states that a permit for an itinerant carnival can only be given after Council approval. Agenda # � �1 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: June 3, 2003 RE: Miscellaneous Permit - Fireworks Action by Council Date In conjunction with the Ramsey County Fair, the White Bear Avenue Business Association (WBABA) holds an annual parade on White Bear Avenue. The White Bear Avenue Business Association (WBABA) holds an annual parade on White Bear Avenue and has applied for a Miscellaneous Permit to conduct the parade on July 10, 2003 from 7:00 p.m. to approximately 9:30 p.m.. The parade route will begin at Larpentuer and White Bear Avenues ending at Aldrich Arena. Scott Venne, Executive Director of WBABA, has requested that Council waive the permit fee of $100.00. Recommendation It is recommended that Council approved the Miscellaneous Permit to conduct a parade for the White Bear Avenue Business Association and waive the fee. Agenda # ; MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: June 3, 2003 RE: 3.2 Malt Liquor and Cigarette Licenses Actio by Council D,., e- w Applications for 3.2 Malt Liquor and Cigarette Licenses have been received with all necessary supporting documentation from Roundy's Corporation. The licenses are for use at the current Rainbow Foods, 2501 White Bear Avenue. The manager for Rainbow Foods, Carole Fust, will continue working for Roundy's Corporation and is familiar with city ordinances regarding 3.2 malt liquor and cigarette licenses. Approval for the licenses is needed for the change of corporation. Agenda # MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT Street Right -of -Way and Alley Vacations LOCATION: East of Hazelwood Street and south of County Road D DATE: May 21, 2003 INTRODUCTION Action by CourIeit Date Endorsed M Odified Mr. George Supan, the owner of the property at 3050 Hazelwood Street, is asking the city council to approve two right -of -way vacations. These vacations are for the unused Alice Street right -of -way south of County Road D and for an unused alley that is. between Hazelwood Street and the Alice Street right -of -way. Please see the maps on pages 3 - 5 and the statement on page 6. DISCUSSION Mr. Supan is requesting these vacations because the city and the neighbors have no use for the Alice Street right -of -way for a public street or for the alley. Maplewood and the property owners have no plans to develop or use the street right -of -way or the alley for a public street. (See the map on page 4). COMMISSION ACTION On May 19, 2003, the planning commission recommended approval of the proposed street right -of- way and alley vacations. RECOMMENDATIONS A. Adopt the resolution on page seven. This resolution vacates the unused remaining Alice Street right -of -way south of County Road D. The city should .vacate this right -of -way because: 1. It is in the public interest. 2. The city and the adjacent property owners have no plans to build a street in this location. 3. The adjacent properties have street access. B. Adopt the resolution on page eight. This resolution vacates the unused alley that is between Hazelwood Street and the Alice Street right -of -way, south of County Road D. The city should vacate this alley because: 1. It is in the public interest. 2. The city and the adjacent property owners have no plans to build an alley in this location. 3. The adjacent properties have adequate street access. REFERENCE SITE DESCRIPTION Existing land use: Undeveloped right -of -ways near residential properties SURROUNDING LAND USES North: County Road D East: Undeveloped property — site of proposed Legacy Village development South: Saint John's Hospital West: Cardinal Pointe across Hazelwood p:sec 3lalice street and alley vacation.doc Attachments: 1. Location Map 2. Property Line Map 3. Area Map 4. Applicant's Statement 5. Street Vacation Resolution 6. Alley Vacation Resolution 2 Attachment 1 \'AnNAIS HFIrH.T RQ LYDIA i icn J r COUNTY LYDIA �-9 ssw AVE. ' Kohiman AZ b ra r Inr i= z z Court � ���11 w 5 3 cr z ED EHILL RD. . 65 > CON OR � �: � � . AVE. z cn D.EIv �t3�J7 AVE. S ►VE.� to DROOK AVE, E. w AVE. I I th AVE ;XTANT 'E• OERVAIS AVE. COPE n COPE � � M) Co. RD. v z U w1 LELAND RQ. C JU'N 'ION AVE. . ^0- -1 1__ AVE s F�� SEXTANT z�, cn U- G ERVAIS [ GRANDVIEW AVE. CT. V1 (tN:G DR. SHERRE�� AVE. /� AVE. �u KnWC Lake � .���� AVE. �`- -.-- -� .� AVE COPE ,AVE. � AVE. <ZD LARK lE. a LAURIE RD. z LAURIE ¢ RD. LAURIE ShemoodZ ..J W SAND H URST c i�ti�c z sn AVE. V) L g l i p C z 0. RD. � B c LOCATION MAP 3 4 N Attachment 2 Ila- - — — -- COUNTY ROAD D -------------- - - - - -- 12 ' - — . ( _ 36 {- ___ - -� I-- --ice • a 1 i------ ' - - - - --- 4 7776. 3 i _I I i--- -- = - - I-- - - -- { ,,�, o� 32 -- - -S �-- - - -- 30 7 I-- - - --- f• - - - - -� 9 SM 15 AC i 0 m 26 25 12 23 14 r - - - -J I (11' lb 1700 .. 19 18 ► -� I ----------------- - - - - -- _ — _ - - - -- -- ----- - - - - -- - 1 - _-- -� ___. .- � - 0 _ � ---- -- ---- -- --s T --------------------------- - --------------------- 2 -- POWERLINE EASEMENT t 0433 4 m, N.S.P. IRAN MUS,O u NE ESMT. 06) 6 nl -------- - - -_ -• ---------- _ 29 I -- I r - - -- L . 9a+,4 a -i -------- 1r~----_--i----------------------------------------------- 1 3062 0 F- 25 72 '" I I ul '� 13 --► - - -J I W 3056 M 27 6 1 I ----- - - -- -- -----f I 16 N - PROPOSED STREET VACATION 17nai`" p 3050 18 w 0 ------- ---- A 57 i o I LIPS 12 - -96" W 36 3003 N Z ,- - - - --� �- - - - --� • J " a I 1 3016 r2m 5 r - -- _ 1 JA 6 f" L---- L— 3 7 I J I _ - - --a' c,cMa+m Z8 9 I cun�wt rvxvrFCOOr M I - � � � { a-Mv 1 25 4 10403 { I -____ J ► ____ 14 �{ I 1 15 _ I - �__ i { • N - I 3QQ4r 17 - - - - - -I ; - - - --� -- CARDINAL POINTE - 1 s91.ae• tsuRVEVI i - 1 PROPOSED ALLEY VACATION a VAC a ) CIA 151 1 ST JOHN'S HOSPITAL 4 N ri C AREA MAP 1575 0 ST JOHN'S HOSPITAL Attachment 3 0 1611 COUNTY ROAD D E WETLAND ,.. hd WETLAND .0 0 0 ............. POWERLINE EAS EASEMENT 0 0. 0 0 1700 0 0 Z 3050 AREA MAP 1575 0 ST JOHN'S HOSPITAL Attachment 4 Statement for vacation request of Alice St. and Alley in Dorle, Park The East half of Alice St. was vacated and hooked to the abutting property to the East with document Number 416105 as recorded on Ramsey County records. I am requesting the remaining Alice St. in Dorle Park be vacated from block 3 lot 8 thru block 6 lot 18 and be hooked to the abutting properties block 3 lot 8 thru block 6 lot 18. There is no public need for Alice St. in this location.. The alley vacation request- is in Dorle Park between lots 7 thru. lot 18 and lots 19 thru 30 in block 6 which are owned by Margaret D Kincaid 3004 Hazelwood St N Maplewood, MN and Gerald S Peterson and Linda A Peterson 3016 Hazelwood St. N Maplewood, MN. The alley to the north of the above properties has been previously vacated and hooked to the abutting properties as identified in the legal description of the properties in block 6 and block. 3. There is no public need for the alley in this location. 3 -24 -03 MAR 2 8X003 RECEIVED 6 Attachment 5 STREET RIGHT-OF-WAY VACATION RESOLUTION WHEREAS, Mr. George Supan, of 3050 Hazelwood Street, applied to Maplewood for the vacation of the following- described right -of -way: The remaining Alice Street right -of -way lying south of the County Road D right -of -way and east of Hazelwood in the Dorle Park Addition. (In the northwest quarter of the northeast quarter of Section 3, Township 29, Range 22, Ramsey County,_ Minnesota). WHEREAS, the history of this vacation is as follows: 1. On May 19, 2003, the planning commission recommended that the city council approve the vacation. 2. On June 2003, the city council held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The council gave everyone at the hearing a chance to speak and present written. statements. The council also considered reports and recommendations from the city staff and planning commission. WHEREAS, after the city approves this vacation, public interest in the property will go to the following abutting properties: .1. 3062 Hazelwood (PIN 03- 29 -22 -12 -0021) 2. 3056 Hazelwood (PIN 03- 29 -22 -12 -0009) 3. 3050 Hazelwood (PIN 03- 29 -22 -12 -0010) 4. 3016 Hazelwood. (PIN 03- 29 -22 -12 -0023) 5. 3004 Hazelwood (PIN 03- 29 -22 -12 -0024) 6. Vacant (PIN 03- 29 -22 -12 -0001) 7. Vacant (PIN 03- 29 -22 -12 -0002) 8. Vacant (PIN 03- 29 -22 -12 -0003) 9. Vacant (PIN 03- 29 -22 -12 -0004) 10. Vacant (PIN 03- 29 -22 -12 -0005) 11. Vacant (PIN 03- 29 -22 -12 -0006) 12. Vacant (PIN. 03- 29 -22 -12 -0007) All in the northwest quarter of the northeast quarter of Section 3, Township 29, Range 22, Ramsey County, Minnesota. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above - described right -of -way vacation for the following reasons: 1. It is in the public interest. 2. The city and the adjacent property owners have no plans to build a street in this location. 3. The adjacent properties have street access. The Maplewood City Council adopted this resolution on , 2003. 7 Attachment 6 ALLEY VACATION RESOLUTION WHEREAS, Mr. George Supan, of 3050 Hazelwood Street, applied to Maplewood for the vacation of the following- described alleys: All of the alleys in Block 2, Block 3 and Block 6, Dorie Park Addition, lying south of the County Road D right -of -way and east of Hazelwood. (In the northwest quarter of the northeast quarter of Section 3, Township 29, Range 22, Ramsey County, Minnesota). WHEREAS, the history of this vacation is as follows: .1. On May 19, 2003, the planning commission recommended that the city council approve the vacation. 2. On June 2003, the city council held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The council gave everyone at the .hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. WHEREAS, after the city approves this vacation, public interest in the property will go to the following abutting properties: 1 3062 Hazelwood (PIN 03- 29 -22 -12 -0021) 2. 3056 Hazelwood (PIN 03- 29- 22- 12- 0009) 3. 3050 Hazelwood (PIN-03-29-22-12-0010) 4. 3016 Hazelwood (PIN 03- 29 -22 -12 -0023) 5. 3004 Hazelwood (PIN 03- 29 -22 -12 -0024) 6. Vacant (PIN 03- 29 -22 -12 -0001) 7. Vacant (PIN 03- 29 -22 -12 -0002) All in 'the northwest quarter of the northeast quarter of Section 3, Township 29, Range 22, Ramsey County, Minnesota. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above - described alley vacation for the following reasons: 1. It is in the public interest. 2. The city and the adjacent property owners have no plans to build an alley in these locations. 3. The adjacent properties have street access. The Maplewood City Council adopted this resolution on , 2003. E'1 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, MAY 19 2003 VII. NEW BUSINESS a. Street right -of -way and alley vacations (South of County Road D, east of Hazelwood) Mr. Roberts said Mr. George Supan, the owner of the property at 3050 Hazelwood Street, is asking the city council to approve two right -of -way vacations. These vacations are for the unused Alice Street right -of -way south of County Road D and for an unused alley that is between Hazelwood Street and the Alice Street right -of -way. Mr. Supan is requesting these vacations because the city and the neighbors have no use for the Alice Street right -of -way fora public street or for the alley. Maplewood and the property owners have no plans to develop or use the street right -of -way or the alley for a public street. Commissioner Rossbach asked staff if there are other streets that are sub - plotted on the Hajicek property? Mr. Roberts said after these vacations are approved there are no more alleys or streets that need to be vacated in this area. Chairperson Fischer asked the applicant to address the commission. Mr. George Supan, residing at 3050 Hazelwood Street, Maplewood, addressed the commission. He said referring to commissioner Rossbach's question that vacating was done years ago when the area was originally plotted. In 1911 the east half of this area was vacated, including the plots and the street as well as half of Alice Street. Mr. Supan said it wasn't until recently that the landowners discovered that they did not have as much property as the property owners thought they had. Mr. Supan said recently the property owners found out the land was technically not theirs even though they purchased the property it years ago. Through checking the records, they found out in 1911 the request was put in for the vacation of the plots to the east side of Alice Street, and at that time only half of Alice Street was vacated. Mr. Supan said this request is from the five residents so it can be done all at once instead of having five different requests. Commissioner Rossbach moved to adopt the resolution on page seven of the staff report. This resolution vacates the unused Alice Street right -of -way south of County Road D. The city should vacate this right -of -way because: 1. It is in the public interest. 2. The city and the adjacent property owners have no plans to build a street in this location. 3. The adjacent properties have street access. Commissioner Rossbach moved to adopt the resolution on page eight of the staff report. This resolution vacates the unused alley that is between Hazelwood Street and the Alice Street right - of -way, south of County Road D. The city should vacate this alley because: 1. It is in the public interest. 2. The city and the adjacent property owners have no plans to build an alley in this location. 3. The adjacent properties have adequate street access. Commissioner Pearson seconded. Ayes — Desai, Dierich, Fischer, Monahan - Junek, Mueller, Pearson, Rossbach, Trippler The motion passed. This item goes to the city council on June 9, 2003. AGENDA ITEM AGENDA REPORT Action by Council Date TO: Richard Fursman, City Manager Endorsed Modified FROM: Charles Ahl, Public Works Director /City Engineer Rejected Chris Cavett, Assistant City Engineer SUBJECT: Eldridge Avenue Rainwater Garden Landscape Improvements, City Project 01 -29 - Resolution Awarding Construction Contract for Landscaping DATE: June 3, 2003 Introduction Bids for the landscaping of the Eldridge Avenue Rainwater Garden have been received based on plans prepared by the city's consultant, TKDA. Award of bids for the construction is recommended. Background On August 12, 2002, the city council approved a resolution awarding a construction contract for the Eldridge Avenue Improvements. Included in that project was the construction of a large neighborhood rainwater garden on the unused Arkwright right -of -way. During the construction in the fall of 2002, there was some resistance to the rainwater garden by some of the neighbors. Initially it was anticipated that the large neighborhood garden would be completed as the large gardens have been done on other projects: with school groups and neighborhood volunteers using plant material purchased from the Ramsey County Corrections Facility. The past practices have all helped to keep project costs down and encourage neighborhood involvement. As a means to address resident concerns and ensure the success of the project with the neighborhood, it was decided to bring in a professional landscape architect from the consulting firm of TKDA, to meet with the residents and to prepare a landscape design. It was also felt that relying on neighborhood efforts to plant the garden might be uncertain, so it was decided to bid the project out to a landscape contractor. We were aware that these extra measures might exceeded the initial scope of the project, but that that the city had made commitments to the success of the project. Because the cost of landscaping was estimated to be less than $50,000, only solicited bids were required. Bids were requested from four reputable local contractors, (Aloha Landscaping, Horticultural Services, Margolis Company and Hoffman & McNamara Company), all of which had initially expressed interest in bidding on the project. Ultimately only one contractor submitted a bid. The other three contractors were contacted to determine why they had not submitted bids. The general comment was that they were not prepared to do the work early in the summer as specified in the contract. The only bid submitted was from Hoffman and McNamara Company. Bid /Budget Analysis The bid submitted by Hoffman and McNamara Company was in the amount of $38,398.00. The landscape architect's estimate was $37,565. The bid is 2.2% over the landscape Architect's estimate. Hoffman & McNamara Company has also submitted a list of recommend possible deductions that could result in a reduction of the construction cost. Based on the landscape architect's recommendations, we would propose to reduce the contract by $6,282.00 by accepting deductions #1, #2 & # 4. The resulting contract would be for $32,116.00. A Change Order No. 1 will be prepared prior to final payment to reflect this reduction in the construction contract. Hoffman & McNamara is a very qualified firm that will provide an excellent landscaping product. Coincidentally, Hoffman and McNamara is currently working on the landscaping of the Frost/English roundabout. Award of contract is recommended. Based on a budget analysis of the project -to -date, and an estimation of work and staff time required to complete the project, it is recommended that the project budget be increased by $40,000. This budget increase would be funded from an increase in the bond sale proceeds, which are paid for with general tax levy over the period of the life of the bond. Recommendation It is recommended that the city council authorize the finance director to make the necessary transfers to increase the project budget by $40,000 and to approve the attached resolution for the Eldridge Avenue Neighborhood Rainwater Garden Landscape Improvements, Project 01- 29, awarding a construction contract in the amount of $32,116.00 to Hoffman & McNamara Company. CMC Attachments 1. Resolution Awarding Construction Contract 2. Landscape Plan 3. Bid form Hoffman & McNamara Company 4. List of possible deductions to reduce project costs. RESOLUTION AWARDING A CONSTRUCTION CONTRACT WHEREAS, pursuant to an advertisement for bids for the roundabout landscaping improvements for English Street Improvements, Project 01 -29, bids were received, opened and tabulated according to law and the following bids were solicited from four companies and received by one company: Contractor Base Bid Deduct Total Bid Hoffman & McNamara $38,398.00 ($6,282.00) $32,116 Aloha Landscaping No Bid Submitted Horticultural Services No Bid Submitted Margolis Company No Bid Submitted AND WHEREAS, it appears that Hoffman & McNamara is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. The Mayor and City Manager are hereby authorized and directed to enter into a construction contract in the name of the City of Maplewood for the Eldridge Avenue Landscape Improvements, City Project 01 -29, according to the plans and specifications therefore approved by the City Council and on file in the office of the City Engineer. 2. The Finance Director is authorized to make the necessary transfers to increase the project budget by $40,000. 20 PARDON ME ` DAYLILY STONE SITTING ; :K X 45 SUMMER PANELS YARROW '25 STELLA ` D'ORO DAYLILY LANOSCAPE EDGING (25 I LF) _T FLAG TO IE WAt1 G — SURFACE TRASH RECEPTACLE bN CONC. PA ii LAN[�SCAPE EDGIN (24 LF) 12 ST LLA D'ORO D YLILY 46 SU MER PASTELS YARROW 63 A THONY WATERER SPIREA _,4 { (5 ) BUSH HONEYSUCKLE i REMO E CHAIN LINK FENCE ALON EAST SIDE] OF TRAIL (142 LF) LDRIDGE E. 41Y COMMON NAME row TRAIL lllilE ;.�+�s.�l III .�� �r►1 !•. ��� (30) PURPLE PAVEMENT ROSE (21) ANNABELLE HYDRANGEA (1) RED MAPLE (37) BLACK CHOKEBERRY 47 0 5 10 20 SCALE IN FEET 1 '9 TECHNY ARBORVI'T - AE (7) QUAKING ASPEN 206)- COMPACT AMERICAN CRANBERRYBUSH VIBURNUM 6" MIN. PLANTING SOIL SCARIFY PLANTING PIT Wf 6" MIN. PLANTING SOIL — (' 4 TYPIC/ Q_'I DESIGNED DRAWN I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT RLG DMM SUPERVISION AND THAT I AM A DULY LICENSED LANDSCAPE ARCHITECT UNDER THE LAWS OF THE STATE CHECKED OF MINNESOTA TOLTZ DESCRIPTION OF REVISIONS RLG RICHARD L. GRAY AND DATE APRIL 2002 LIC. NO. 16346 ENGINEERS • ARCHITECTS * PLANNERS 2 RED MAPLE 7 QUAKING ASPEN — LANDSCA EDGING ! 5 RIVER BIRCH, S (24 LF) 206 COMPACT AMERI (67) STELLA D'ORO DAYLILY 1 50 RED TWIGGED D I 11 NANNYBERRY Vf x(33) PIERETTE PAVEMENT }ROSE 37 BLACK CHOKEBE i 45 BUSH HONEYSU 63 ANTHONY WATEF 21 ANNABELLE HYD 30 PURPLE PAVEME (5) RIVER BIRCH ---------- PIERETTE PAVEM E33 f 22 TECHNY ARBORI 104 STELLA D'ORO C 20 PARDON ME DA I 91 SUMMER PASTEL NOTES: 1. PLANTING SOIL SF COMPOST AND SH 2. REMOVE SOD IN , / 3. SOME EXISTING A MULCH AS NIECES 15 TECHNY ARBORVITAE ESTIMATED ADDITIC 4. PROVIDE 4" THICP RECEPTACLE TO C TRAIL. CONC. PAD 1 RED MAPLE 5. TRASH RECEPTACI COVER, AS SUPPL (50) RED TWIGGED DOGWOOD SPACING AS SHOWN (1 1) NANNYBERRY VIBURNUM MOVE MULCH ASIDE AND PLANT . IN PRO PLANTING BED REPLACE MULCH, BEING CAREFULL N( FENCE TO BE MOVED TO To COVER PLANTS. PROPERTY LINE (BY OTHERS) 4" SHREDDED WOO[ MULCH 8" PREPARED PLANTING SOIL — 2 TYPICA REMOVE POT BEFORE PL LEAVE SOIL do ROOTS IN' SET SHRUBS PLUMB. PRUNE DEAD OR DAMAGE MAINTAIN NATURAL FORM GROUND LINE TO BE SAID AT NURSERY. -- 4" SHREDDED WOOD MUL THROUGHOUT ENTIRE SHF x PLANTING BED, 6" MIN. PLANTING SOIL SCARIFY PLANTING PIT Wf 6" MIN. PLANTING SOIL — (' 4 TYPIC/ Q_'I DESIGNED DRAWN I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT RLG DMM SUPERVISION AND THAT I AM A DULY LICENSED LANDSCAPE ARCHITECT UNDER THE LAWS OF THE STATE CHECKED OF MINNESOTA TOLTZ DESCRIPTION OF REVISIONS RLG RICHARD L. GRAY AND DATE APRIL 2002 LIC. NO. 16346 ENGINEERS • ARCHITECTS * PLANNERS BID PROPOSAL FOR ELDRIDGE' AVENUE NEIGHBORHOOD RAINWATER GAR DEN IMPROVEMENTS CITY OF MAPLEWOOD, MINNESOTA TKDA COMMISSION NO. 12473-03 ITEM ITEM NO. i:�,� :: ::t :: :• }.: ....... ..... sa:::: i E .....:....:.. U UN IT QUANT ITY UNIT PRICE - TOTAL AMOUNT . ..... :.. ....... t :........ ........ ............................ _........ ' .. . .......... t : ::<.: .........:. t . ::....:::::::::t::it: >: > -:: t ...:.. .................:.....::....:. A _. Nt: E R Ltt ::t.. t A . t.. ..t ::t:: ':t:: ;: %t . :it:' ::t :t;t: �: ............. ::t :::.......... ... :.t ............... .... 1 RED MAPLE 2 QUAKING ASPEN t" On EA 2 --T ZIA O d' 0 ...... t ............... %t:: ......... . ...... ..... 5z oo.. 0 . 3 RIVER BIRCH, SINGLE STEM _ EA 7 a 0. � O Z ' 0 0 4 COMPACT AMERICAN CRANBERRY BU SH VIBURNUM EA 5 30101 DO ► D O . 5 RED TWIGGED DOGWOOD EA 206 l4q. d 0 6 NANNYBERRY VIBURNUM - EA 50 ©+: D ���' �� • 7 BLACK CHOKEBERRY EA 11 q, O� ' o o . 8 BUSH HONESUCKLE EA 37 Z1^ . DD p� 0 0 9 ANTHONY WATERER SPIREA EA 45 4 0, Q a 1$; oo ' 10 ANNABELLE H HYDRANGEA EA 63 , o o D D 11 PURPLE PAVEMENT ROSE SE EA 21 41 0 , 00 S '40 ` DD 12 PIERETTE PAVEMENT ROSE EA 30 I Z o o 13 TECHNY ARBORVITAE EA � 33 �D - 100 J34Z `d . 14 STELLA; D ORO DAYLILY EA 22 1 5.3e) , D 15 PARDON ME DAYLILLY EA 104 S� 00 1 56 . Q . 16 SUMMER PASTELS YARROW EA 20 �•DO SUBTOTAL - PLANT MATERIAL EA 91 �. 0 D ................... :........::::.: <::t :::::i:::::::::t:::::::.. :::. ........................:..:... !S ..................::., ......................:::..................-............::::............... E.OUS.. :..:::.: ............................... E ;.. ::...:. ::' . :.................. .................::..... ............................... ANDSC . t............ AP. :E: :....................... :'..:....:....... ............................... .............::...:............ .... :::. ::::::::::::::::::::::::::::::.::::::::::::::::::::::::: ::............................. ....... . ... .. ..... 1 LANDSCAPE EDGING LF ... :.. 2 FENCE REMOVAL' 73.0 ,tom" . �� 3 SHREDDED WOOD MULCH LF 142.0 . E -7 I c , CY 36.0 21(00-'06 4 FLAGSTONE E SURFACE SF 5 STONE SITTING BENCH H 56.0 � I I EA 1.0 He t 6 TRASH RECEPTACLE EA 7 SOD REMOVALO 1.0 , O (J SUBTOTAL - LANDSCAPE MATERIALS SY 120.0 L �� �O �TDy �� TOTAL BASE BID j '00 I Eldridge Avenue 00300 -2 Neighborhood Rainwater Garden Improvements 12473 -03 FROM HOFFFMAN MCNAMARA HOFFMAN & McNAMARA Co 9045180TH STREET EAST, HASTINGS, MN_ 55033 PHONE (651 ) 437 .9463 FAX (6 51 ) 437 -9()so FAX NO. : 651 437 9050 Jun. 02 2003 03 08PM Pi CHRIS CAVETT, P.E. ASSIST. CITY E CITY OF MAPLEWOOD PROM: DENNY McNAl RA/KIM KAUL RE. POSSIBLE DEDUCTIONS TO REDUCE COST OF ELDRIDGE AVENUE PROJECT 1� C14ANGE 14 B&S TREES TO #15 CONTAINE SAVINGS E A --. . � �►�!`. 2) CHANGE SHRUBS TO BARE ROOT & ROSES TO 14 EA $150.00 /QO - ---- -� 496 EA A $3.472.00 4) DELETE FENCE REMOVAL --- �- �---- �-- ,._.___.,......_..,.�... .__.._...,. �.__....��....,...._..,�....._d �....�.- �....,.,� t� �.�....�.,��.' TOTAL UVINGS 1 LUMP SUM NEW DID TOTAL. WITH ALL FOUR /ABOVE mosucT z� ,.. A NY QVr=STI ()NS PLEASE CALL DENNY OR KIM AT 6 Agenda # MEMORANDUM Action by Council TO: Richard Fursman, City Manager Date Endorsed FROM: Shann Finwall, Associate Planner Modified SUBJECT Appeal of Design Review Board Conditions ------ wo APPLICANT Brian Pellowski of PBK Investments Rejecte ,. LOCATION Ma P lewood Auto. Center at 2525 White Bear Avenue DATE: June 2, 2003 BACKGROUND On May 27, 2003, the city council reviewed an appeal made by Brian Pellowski of PBK Investments, Inc. Mr. Pellowski was appealing several conditions associated with the April 22, 2003, community design review board (CDRB) approval of a comprehensive sign plan amendment and design review change for the Maplewood Auto Center at 2525 White Bear Avenue. The city council denied Mr. Pellowski's appeal of one of the conditions, requiring PBK Investments to repaint Building A (multi- tenant building) of the Maplewood Auto Center in its entirety by April 22, 2005. The city council directed staff to work with Mr. Pellowski on the drafting r of a agreement in lieu of a letter of credit as required by the two remaining conditions being appealed by Mr. Pellowski. The agreement was to be presented to the city council for final approval at the June 9, 2003, city council meeting. DISCUSSION The attached agreement requires PBK Investments to complete the repainting of Building A and repair and restripe the parking lot as required by the CDRB within 152 days of signing the agreement. The agreement will be executed by the owners, White Bear Auto Center, L.P., the general partners, PBK Investments, and the City of Maplewood and will ensure completion of the work within the required timeline, or authorizes the city to complete the work and assess the property. The city attorney, city staff and Mr. Pellowski have all reviewed and approved of the agreement language. RECOMMENDATION Authorize the execution of the attached agreement between White Bear Auto Center, L.P., PBK Investments, Inc., and the City of Maplewood in lieu of a letter of credit or cash escrow for the required repainting of Building A and repair and restriping of the parking lot as required by the community design review board. Once all parties sign the agreement, the city will issue the sign p ermits for Super Americas requested sign _chan chang p ' p q - � - -- - - -- P:Sec 11\Maplewood Auto Center Attachments 1. Location Map 2: Site Plan 3. Agreement 4. 4/22/03 CDRB Minutes 5. Brian Pellowski's 5/6/03 Correspondence Attachment 1 Location Ma p 2 Attachment Z �• �;� . I T1 I I H t 11 t � B L4L CH t4 1 � - l � � � 1 II •1 1 1 1 w u I �47Q `• 1 M L x Oljkjqj'4jZCL iik • L l S ite Plan 3 AGREEMENT THIS AGREEMENT, made this _ day of , 2003 by and between Brian Pellowski of White Bear Auto Center, a limited partnership, its assigns and transferees, hereinafter called the "Owner", and the City of Maplewood, Ramsey County, Minnesota, a Minnesota municipal corporation, hereinafter called the "City." WITNESSETH:, WHEREAS, the Owner is the fee owner of record of the Maplewood Auto Center located at 2525 White Bear Avenue, hereinafter called the "Property ", and described as follows, to wit: Lot 1, Block 2, Mapleridge Mall, according to the recorded plat thereof, together with that part of Lot 2, ' of said Block 1, lying north of the westerly extension of the south line of Lot 4 of said Block 1 WHEREAS, the Property is a multi- tenant mall with two buildings including several auto - related tenants in one building, hereinafter called "Building A ", (see attached diagram) and Super America gas station in another building, hereinafter called "Building B" (see attached diagram); WHEREAS, the Owner applied to the City for a comprehensive sign plan amendment and a design review amendment, hereinafter called the "Project ", for the Property; WHEREAS, the Community Design Review Board reviewed the Project as required by City Code at its meeting on April 22, 2003; WHEREAS, the Community Design Review Board recommended approval of the Project on April 22, 2003 with the following conditions: 1. Repaint. Building A of the Property as follows:- top fascia of the pylon sign for Building A the existing color (green) and the wall pack lights, bollards and top fascia of Building A the existing color (green). This work must be done prior to issuance of sign permits for the Super America sign changeover, or after submittal of a letter of credit or escrow in the amount of 150 percent of the required work. 2. .Repair and restripe the entire parking lot for the Property to include repair or replacement of all concrete curbing. This work must be done prior to issuance of sign permits for the Super America sign changeover, or after submittal of a letter of credit or escrow in the amount of 150 percent of the required work. WHEREAS, the Owner appealed the above - mentioned Community Design Review Board conditions to the City Council on the following rationale: a) Super America sign permits should not be delayed based on completing the required work on the Project and b) the requirement of the letter of credit or escrow in the amount of 150 percent of the required work should be eliminated as a contingency for the issuance of 4 the Super America sign permits ; WHEREAS, the City Council reviewed the above- mentioned appeal at its May 27, 2003 meeting; WHEREAS, the City Council agreed to waive the requirement of the letter of credit or escrow prior to issuance of the Super America sign permits if an agreement was signed by both parties identifying a timeline for completion of the required work; NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. The Owner will repaint Building A of the Property as follows: top fascia of the pylon sign for Building A the existing color (green) and the wall pack lights, bollards and top fascia of Building A the existing color (green). The painting shall be completed within 152 days of the date of this Agreement. 2. The Owner will repair and restripe the entire parking lot of the Property to include repair or replacement of all concrete curbing. This work shall be completed within 152 days of the date of this Agreement. 3. In the event the Owner fails to complete the above - mentioned work to the satisfaction of the City, the Owner hereby permits and grants the City permission to enter the Property and complete the above - mentioned work. 4. The Owner agrees to save and hold the City harmless from any claims, damages, actions that result from this Agreement or the required work. 5. The Owner hereby understands and agrees to pay all costs incurred by the City in the event that it has to complete the required work or enforce the right of entry agreement. Said costs shall be paid by the Owner to the City within thirty (30) days of the date of invoice. In the event that the Owner fails to pay said costs, the City may assess the Property and Owner shall sign a confession of judgment for said costs. 6. The City may incur costs to complete the required work or enforce the right of entry agreement and the Owners agree to pay all costs. 9 IN WITNESS WHEREOF, the parties hereto have set their hands and seals all of the day and year first above written. WHITE BEAR AUTO CENTER, L.P. CITY OF MAPLEWOOD By PBK, Investments, Inc., a Minnesota corporation, its General Partner BY Brian Pellowski, its President % Its Mayor By Its Clerk STATE OF MINNESOTA SS. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of , 2003, by Bob Cardinal, Mayor, and Karen Guilfoile, City Clerk of the City of Maplewood, a municipal corporation. Notary Public STATE OF MINNESOTA ) SS. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of. 2003, by Brian Pellowski, the President of PBK Investments, Inc., the General Partner of White Bear Auto Center, L.P. Notary Public DRAFT Attachment 4 MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, APRIL 22, 2003 V. DESIGN REVIEW a. Maplewood Auto Mall — 2525 White Bear Avenue Ms. Finwall said Brian Pellowski of PBK Investments, Inc., is proposing sign and design changes for the Maplewood Auto Center at 2525 White Bear Ave. The Maplewood Auto Center is a multi- tenant mall with two buildings including several auto - related tenants in one building and the Super America gas station in another building. Sign changes include allowing cabinet -style wall signs for the auto- related tenants and sign changes for the Super America gas station. Ms. Finwall said the design changes include painting the Super America building white and red. Staff recommends that approval of the requested sign and design changes be conditioned on both buildings being painted and the maintenance issues listed in the staff report being corrected. Board member Olson said she knows these buildings are painted the same color. However, she gets the impression the owners want to distinguish the different buildings by using alternative colors. She said she thinks staff has done a good job listing conditions that need to be addressed and that the parking lot needs repair. Chairperson Shankar said in the staff report it states 2 different recommendations. He asked if the first recommendation was for the wall sign for building A and the second recommendation was for signs at the Super America gas station? Ms. Finwall said the first recommendation covers the comprehensive sign amendment and it outlines the changes from the originally proposed comprehensive sign plan on the entire site. The second recommendation covers the design review changes for the site. Chairperson Shankar asked the applicant to address the board. Mr. Dave Earls, Director of Properties for PBK Investments who are the owners of the buildings, addressed the board. He said they are trying to- d- istinguish --- differences - between the buildings by painting them different colors. He said they have had problems with some companies going bankrupt. When people come back to those companies and discover they are no longer in business, they go into Super America asking questions about the companies thinking they are cO-i nected to Super America, when really there is no connection between SA and the auto center. He said they want Super America to stand out on their own. Mr. Earls said two years ago when Alamo Car Rental came to the city and wanted a special use permit the city required them to update their landscape plan. Updating the landscape cost PBK Investments $5,000 to satisfy the city's requirements. The landscaping has a one -year guarantee through Mo ren's landscaping company. He said some of the landscaping died through the winter but will be replaced at no charge. As far as the parking lot, in Minnesota there are many parking lots that have potholes from the Minnesota winters. Last week he met with Intercity Asphalt, a company that takes care of their parking lots. They gave a bid to h Community Design Review Board 2 Minutes 4 -22 -2003 repair the potholes and restripe the parking lot. Last year, Intercity Asphalt came out to their location twice to fix pothole problems from the carwash at Super America. Mr. Earls said the garbage problem is from Caribou Coffee, Super America, Rainbow Foods and the other sites. He said they send someone out twice a day to pick up garbage that blows around. When the garbage -is picked up, it tends to blow out of the dumpster. The garbage attendants don't get out of their vehicles to pick anything up. They are trying to keep a better eye on the garbage situation. When he started with PBK Investments the auto center was at 40 %o capacity and now they are 100% capacity. When space is full this gives them more capital to work with. However, recently they have had four companies file chapter 7. As property owners, they have to invest money into the property and they run the chance of having to raise the rent. The signs that are on the buildings now were up when he came to work for PBK. It was an oversight not looking into the sign ordinance. He agrees they need sign consistency for both buildings. He said the cabinet -style signs cost about $2,000 a piece and channel letter signs cost about _$6,000. He said he thinks they need to keep the Sparks and Super America signs in channel letters. Chairperson Shanker asked the applicant if PBK Investments was willing to repaint Building A the same color it is now (green and beige)? Mr. Earls said it would cost $30,000 to repaint Building A. It would cost even more to change the paint color because it requires two coats of paint. The roof on Building A needs to be fixed as well and that will cost roughly $40,000. PBK Investments has to justify the cost and they need to decide what they can afford to do now and what will have to wait. Board member Olson asked the applicant at what point do they do an overlay as opposed to the bit patch repair on the potholes? Mr. Earls said they would do an overlay after a complete break up of the whole parking lot, such as having a really bad section or uneven parking. The majority of their potholes are created by water runoff from- the carwash. They do have some bad spots where the semi - trucks come in and out. He said the asphalt company would saw cut the bad areas and then patch the problem spots. Board member Olson asked the applicant if the parking lot would get an overlay in the next two years? Mr. Earls said he estimates they are two -to -five years away from having a parking lot overlay. Board member Olson asked Mr. Earls if he agreed with the recommendation to paint the fascia trim and bollards on building A? Mr. Earls said he took a bid last year for painting and he will get another bid this year. He said the plan is to have the fascia trim and the bollards painted. He said the nicer they keep their building the more appealing it is to the companies that lease space from them. He said it's a hard building to lease because of the building placement. Board member Jorgenson asked the applicant how he felt regarding the staff recommendation for the concrete work? Community Design Review Board 3 Minutes 4 -22 -2003 Mr. Earls said he agreed there are a couple of curbs that need to be replaced which deteriorated from the salt and snowplows over the winter. Board member Jorgenson asked Mr. Earls if there were any problems regarding replacing the landscaping? Mr. Earls said Mogren's Landscaping across the street gave them a one -year warranty and will replace any landscaping that died over the winter. Chairperson Shankar asked the applicant what the intention was for the trash enclosures and the garbage problem? Mr. Earls said first they are going to switch trash companies to Randy's Sanitation. Mr. Earls said the trash enclosure problem is that the dumpster gets lifted up and it doesn't get put back in the right place. They have tried locking the dumpster enclosure and they have tried leavin g the door open. The refuse company they hire has to guarantee they will put the dumpster back in the proper place. Mr. Earls said at this location people have come in the middle of the night and dumped garbage. He said they have worked with the police department regarding this problem but the police have better things to do then patrol their garbage dumpster. He said Randy's Sanitation has guaranteed they will handle the situation properly. He will take a look at the dumpster situation at both buildings. They are going to have someone walk the area picking up garbage a few times a day to keep a handle on the situation. Board member Olson said she would be happy to have the applicant paint the fascia and the bollards. She understands the cost factor and the tight financial situation, especially with the upcoming costs. She said she likes the idea of the buildings being painted different colors to distinguish the uses of the buildings. Chairperson Shankar said he does not have a problem with the applicant repainting the fascia and the bollards, but he thinks a condition should be added stating a timeline when the whole building has to be completely repainted. He thinks the estimated timeframe should be to repaint Building A within three years. Mr. Earls said he would like to bring that proposal back to the owner of the building. Ms. Finwall asked for clarification regarding painting the freestanding pylon signs. Mr. Earls said the freestanding pylon signs are not,proposed to be painted. He said he would have to talk to the owner about that. He said the owner is in the process of checking into replacing the freestanding pylon signs because they are having some electrical issues with the transformers. Board member Olson asked the applicant if he anticipated coming back before the board with plans for the new pylon signs? 0 Community Design Review Board 4 Minutes 4 -22 -2003 Mr. Earls said he is not sure because new freestanding pylon signs could cost $70,000 to $100,000 to replace. Chairperson Shankar said he is not comfortable approving the design changes without painting the freestanding pylon signs. Mr. Earls said he would have to check with the owner. There are so many cost issues and he is not sure what the owner plans on doing with the pylon signs yet. Board member Olson said since you will already have the paint for the fascia and bollards you could have the pylon signs repainted. Mr. Earls said the pylon signs are stucco and the paint is not peeling, it is just faded and he would still have to check with the owner. Chairperson Shankar said the applicant has the right to appeal any of the CDRB's conditions of approval to the city council. Ms. Finwall would recommend that Super America's freestanding pylon sign be repainted to match the Super America colors. Board member Jorgenson moved to approve Brian Pellowski's request for a comprehensive sign plan amendment for the Maplewood Auto Center at 2525 White Bear Avenue subject to the fallowing conditions (deletions are stricken and additions are underlined to reflect changes to the original comprehensive sign plan conditions): Wall Signs for Tenants of Building A a. Exterior tenant signage shall consist of store identification only and copy shall be restricted to the tenant's proper name and major product or service offered. Corporate logos., emblems, shields, and similar identifying devices shall be permitted p " they pro nn.nfinAd %Ari+hin tho _Qinn hand a upon approval of the landlord. VVIII.Ir III I b. The signs shall be located in the recessed area above the tenant windows and aarage bans C. Tenants located on the western side of the building are allowed use of cabinet -style ' ' " n' 61 le#ors only and the tenant located on the eastern side of- signage own the building, facing White Bear Avenue, is allowed individual illuminated loftnrc nn 9 IV channel letter signs a only. T4 - hH.B 6o ., l UR f %11n,A +ho rlIn 01% ra % N I 11 1(n.0 a v..,.., -.e 10 Community Design Review Board 5 Minutes 4 -22 -2003 d. f Maxim-um size of cabinet -style signage for tenants located on the western side of the building shall not exceed 24 inches in height and shall be centered in the recessed area above the tenant windows and garage bays. Maximum size of channel letter signage for the tenant located on the eastern side of the building, facing White Bear Avenue, shall not exceed 28 inches in height and must maintain at least an 18 -inch margin at both ends. Prior to approval of the April 22, 2003, comprehensive sign plan amendment. Northeast Import's cabinet -style sign must be relocated to be centered in - i the recessed area above the tenant space. nA . a (af+a h fN*nht ;c : " ^ hei, tan=t coanna'n Th;_Q r alreach, ded, lated fFem measurem to en -the enniec e. :- Electrical connections and junction box with circuit breaker will be located in the tenant space. Access panels will be provided on the backside of the signage panel. The landlord will provide one 20 -amp circuit to the center of each storefront and it will be the responsibility of the installing company to provide secondary wiring to face of canopy and provide final hookup. f. 44. Tenant may, if desired, place name and suite number on service doors. Signage for service doors to read the same as. the signage used on the ,tenant's storefront. Signage on service doors shall be of 3 -inch block Helvetica lettering. + Tenant signage shall be properly maintained and kept in safe condition. Any signage that is unsafe, deteriorated or defaced shall be repaired or removed by tenant. Prior to approval of the April 22, 2003, comprehensive sign plan amendment, the two defaced cabinet-sly le signs will be removed or faced with tenant sig_nag ham-: Any type of signage other than those specified in this document shall be prohibited. These include: (1) Any type of illuminated sign or sign composed of electrical components other than thus listed, especially those with components which flash, revolve, rotate, or make noise. 2R34 Any type of plaque signage. X(4} -Signs employing molded or formed letters, or letters with _no returns or exposed fastenings. L4)(5) Cloth, .wood, paper or cardboard signs, stickers, decals or signs, letters, symbols, or identification painted directly on the surface of the premises. Auxiliary signage, such as that used for grand openings and sales may be subject to landlord and city approval. Materials such as these may not cover more than 25 percent of total window area. Prior to approval of the April 22, 2003, comprehensive sign plan amendment, the plywood sign and all banners that have been used as permanent signs wily be removed and replaced with the required cabinet -style signage. 11 Community Design Review Board 6 Minutes 4-22-2003 L5)(6) Any exposed neon sign. Wall Signs for Tenants of Building B (Super America Gas Station) a. Wall signage is limited to two signs including one of individual channel letters not to exceed 28- inches high and one readerboard si n' not to exceed 24 s uare feet. Both signs to be placed on the east side of the building. b. Canopy signage is limited to one individual channel letter sign not to exceed 24 inches high. Canopy signage is limited to the east side of the can Pylon Signs Two pylon. signs.. are allowed for the . site as approved by the community design review board - on March 22, 1988 Buildin B and October 11, 1988 (Building A). Prior to approval of the 1988 ( Building ) April 22, 2003, comprehensive sign plan amendment the applicants must paint the two pylon signs as follows: a. Building A Pylon Sign: Top fascia of the sign must be repainted the existing color (q reen). b. Building B Pylon Sign: Painted white on the top fascia and light grey on the bottom block. Elevations showing the above - described colors for the pylon sign must be approved by staff. Painting of both pylon signs as described above must be complete prior issuance of sign permits for Super America's sign changeover, or after submittal of a letter of credit or escrow in the amount of 150 percent of the required work. All work shall follow the approved plans. The director of community development may approve minor changes. Board member Olson seconded. Ayes -- Jorgenson, Olson, Shankar Board member Olson moved to approve Brian Peliowski's request for a design review change for the Maplewood Auto Center at 2525 White Bear Avenue to include painting the Super America building from green and ivory to white and light grey with red trim subject to the following conditions (deletions are stricken and additions are underlined to reflect changes to the original design review conditions: a. Approval of plans by the Community Design Review Board does not constitute approval of a building permit. b. All trash dumpsters shall be stored in screening enclosures with a 100 percent opaque wooden gate and shall be a color and material compatible with the building. Enclosures shall be protected by concrete - filled steel posts, or the equivalent, anchored in the ground at the front corners of the structure. If the enclosure is masonry, the protective posts may be omitted. 12 Community Design Review Board Minutes 4 -22 -2003 C. An exterior building or rooftop equipment that is not adequately screened by the Y parapet shall be additionally screened and hidden from view. g p d. Parkin areas shall be striped and all bituminous areas shall have continuous concrete curbing. Parking lots shall be kept in a continual state of repair. Prior to approval of the Aril 22 2003 desi n chap a the applicant must repair and restri a the entire parki lot to include -repair or replacement of all concrete curbin . This work must be do prior to issuance of sign permits for the Super America sign changeover, or afte submittal of a letter of credit or escrow in the amount of ent of the re uired work. e. If construction has not begun within two years of approval, board review shall be repeated. f. Site security lighting li htin shall be provided and shall be directed or shielded so not to cause any undue glare onto adjacent properties or roadways. adjacent property is disturbed or property g. If any a j p p y p p Y irons removed due to construction of the site, that property shall be restored and irons replaced by the applicant. h. Grading , drainage and utility plans shall be subject to the city engineer's approval. Any erosion control plan, acceptable to the city engineer, shall be submitted prior to the issuance of a building permit for erosion control during construction. L The curb cut along White Bear Avenue shall properly blend in to match the sidewalk grade. J Prior to issuance of a grading permit or building permit, the applicant shall obtain approval from Ramsey County for the_ curb cut and - the realignment of the drainage ditch. k. The exit to White Bear Avenue shall have only one exit lane, a no left turn sign and stop sign. I. All grass areas along the south and east lot lines shall be sod, not seed. Those areas adjacent to the ditch shall be sod or seed. M. All required landscape areas shall be continually and properly maintained. Prior to approval of the April 22, 2003, design change, the applicant must ensure that all previously_ required landscaping is installed and/or maintained. The city will retain the .August 24 2001 letter of credit for the re uired landscaping until such work is complete. n. All required plant materials that die shall be replaced by the owner within one year. o. Reflectorized stop signs and handicap parking signs shall be provided. 13 Community Design Review Board 8 Minutes 4 -22 -2003 p All public boulevards that are disturbed due to this construction shall be restored and resodded . a The applicant shall provide a monetary guarantee, in the form acceptable to staff, in the amount of 150 percent of the established cost of any site improvements that are not completed by occupancy. r. The parking stall depth and drive aisle widths north and south of Building B shall be 19 feet and 24 feet. s. There shall be no outside storage or displays of products or merchandise. Prior to approval of the April 22 2003 desi n change, all outside stora a and unlicensed vehicles must be removed from the site. t. Prior to approval of the April 22 2003 - desi n change, Building A must be repainted as follows: repaint the wall pack liqhts, bollards and top fascia the same color as existing reen . This work must be complete prior to issuance of sin permits for the Supe. r America sign changeover, or after submittal of a letter of credit or escrow in the amount of 150 percent of the required work. Building A must be repainted in its entirety within two ears of the date of this approval (April 22 2005. If new colors are ro osed for v . Building A, the Community Design Review Board must review the change. u. Prior to a pproval of the April 22, 2003, desiqn change, Building B must be painted the following colors: white on the top fascia, garage doors, window trim, bollards and wall lights; light grey on the middle section of the block and red on the top flashin . Elevations showing the above- described colors for Building B must be approved by staff. This work must be complete prior to issuance of sign permits for the Super America sign changeover, or after submittal of a letter of credit or escrow in the amount of 150 percent of the required work. V. All work shall follow the approved plans The director of community development may approve minor changes. Board member Jorgenson seconded. Ayes — Jorgenson, Olson, Shankar The motion passed. 14 Attachment 5 U RECEI N May 6, 2003 AY 0 7 200.3. M Tom Ekstrand City of Maplewood Office of Co�unit�; Development 1830 East County Road B Maplewood., MN 551*09 Dear Tom: I am writing to appeal the amendments filed by the Community Design Review Board. As stated in my letter, we desire a uniform sign program in addition to the changes that Super America wishes to make in hopes of making the business more successful. I do not agree. with what the CDRB stated because many. of these issues are ongoing maintenance that occurs every year. I have . enclosed a copy of the letter from Shann Finwall with a ' yes or _no marked next to each item. .I will not put up a letter of credit under any condition. I believe that I have maintained the property and have complied in the past with what the city wants.. Again, I want to state that in reviewing the changes required, I believe that they go beyond the scope of what a city can or should require,. I do feel that we are -being singled out and you really need to get this taken care of I would request that decisions we as Property Owners make not be mandated by the city. Sincerel , 4969 Olson Memorial Hwy Brian Pellowski Golden Valley. Minnesota 55422 Phone 763- 545 -1672 Fax 763- 545 - 1.697 E -mail 15 pbkinvest @ao.l.com 04/23/2003 04:54 PBK I NUESTMENTS i 14805959424 NO.786 D01 • Attachment 6 MA PLE-' T A 1� �1111 ' ' 1 •• 1 J `�' f.. �J'I °�1 it II'' ru�ifJ<<^ Y � vi To: Brian Fellowski kerri Hunicr Fax No.: 763.545-1697 65 1 .,488..671 5 Telephone No.: 763.5453 651-488.6711 Subjcet: Maplewood Awo Center Date: April 2 3, 2003 Pages: 5, including cover sheet cs"ac Brien and Kerri : t have aMcbed s. draft of the community desi rov i ew board's conditio f approval fo the corn �chc���� � � o F gn A� � dment and the deign my iew change for the Wpf twood Auto Center located at 2525 WNW Rear Awnuc. The board woaa't fina the official minutes- until th eir Acx,t mcctiiig. b ul. vet t�e the condita4ris 1' o possible. � y as soon as As approved by the community dc319n review - beard,. I holdin the Su r America �ipn permits that r ' ' g ' e 0 re ar=� ly sabnsitted by Lawrence Sign u ntil the requ rcd wor as ! ecifie# i the wttached conditions is complete, or until a Icttct of cre it or esc w • p ry �n the asn ounr of ISO Perce of 'the requircd work is obtained by the city_ 'lease feel free to tall ire wa tb - q s. From the d es k of.... Shann Fiewall Associate Planner City of Maplewood Office- of Community Developmcnt 1 830 Fait County load B M MN 5;5109 (65 774 -4563 Fax' (651) 748 - 3096 e $hAnn 16 I(F a ddUJ Uj11jN1M f SSUbJ W1-. dVLF = CU 04/2 • 04:54 PBk INVESTMENTS =� 14805959424 N0.786 P02 Draft 4122103 Comm nity Design Review Board Conditions Approve B rian Peilowski's request for a cornprohensive Sign an ame ndment f � n p or the Maplewood Auto Center at 2 525 Wh ke Bear Avenue subject to the foliow*ng conditions clan es made bu the mrr a n' Desi n Review Board during the 22 2003 eetin a underlined f - and stricken. if de leted Wall Signs for Tenants of Suitdin A a. Exterior tenant s ignage shall consist of store i on l and co shell be restricted to the tenant's proper n y copy p pe na me and major product or service offered.. Corporate logos, ernblerns, shields, and similar identifying devices shall be permitted upon approval of the landlord. b,. The signs shalt be located in the recessed area above the tenant win dogs and garage bays.. C. Tenants located on the western side of the buildin are all ' le - g owed use of c ab i net- style sign age only and the tenant located on the eastern side of the buildi , faun (10 )z White Bear Avenue is allowed r . _ � g ondiv�dat rllumrnated channel Setter signage only. d.. Maximum size of cabinet -style signage for tenants located on the western side of the building shall not exceed 24 inches in height and shall be centered in the recessed area above the tenant windows and garage bays. Maximum size of channel letter signage for the tenant located on the eastern side of the buildin 9. faCing white Rear Avenue, shalt not exceed 28 i nches in hei and must ma at leans. an 18 -inch margin at both end . Phor to approval of the April 22, 2003 comprehensive sign plan amendment ln� it`s cabinet-style sign mu be relocated to be cents in Y g st reed the recesse area above the rerun space. e,. Electrical connections and junction box with circuit breaker will be located In. � the tenant space, Access - panels will be provided on the backside of the e panel. The landlord will signage p rovide one Q• i g P 2 arxip c ir cuit to the center of ea s torefront and it +stall be the responsibility of the installing company to provide seconda wr to face of canopy and prov final hookup 4 6 _ f. Tenant ma if desired, face name an d suit number on ser iOe doors signage for service doors ro read the same as the signage used on 'th a tenant's storefront.. Signage on service doors shalt be of 3 -inch. block He lvetica leterin 9 g Tenant signage shall be properly maintained and kept in safe condition. p Any signage ftt is unsafe, deteriorated br defaced shall be repaired or removed b vgl of the Apri 22 2 Y tenant. Prior to aopr� p �3, comprehensive sign pl an amendment, the two defaced cab le sign will be r emo ed r faced with tenant signage. h.. Any type Of signage other than those specified in this document shall be prohibited. These include-. Any type of illuminate sign or sign composed of electrical Coma onents eth er than thus lisle p d, especially those with cbmponenZs which flash, revolve, rotate, or make noise.. 17 04/23/2003 04.54 PBK INVESTMENTS � 14805959424 NO . '786 IP03 r (2) Any type of plaque signage, P ) Signs employing molded or formed letters, or letters with no returns• or exposed fastenings, (q) Cloth-, wood, paper or cardboard signs, stickers. decals or signs, let 9 g e s, symbols, or identification painted directly on the surface of the ,premises. Auxiliary signage, such as that used for grand openings and sales may be subject to landlord and city approval. Materials such as these may not covcr more than 25 percent of tuts) window a rea. Prior to approval of the April 22, 2003, comprehensive sign plan amendment, the plywood sign and all banners that have been used as permanent signs will be removed and replaced. with the required cabinet -style - signage. (5) An e x p osed neon sig f. Any p n. 9 Wall Signs for Tenants of Building 8 (Super America Gas Station) a. waif signage is l imited to two s igns including one of individual channel letters not . 9 to exceed 28- inches high and one readerboard sign not lo exceed 24 square feet Both signs to be placed on the east side of the building.. b Canopy signage is .limited to one ind ividual channel letter sign not to exce 24 inches high Canopy signage is limited to the east side of the can opy i Pyton Signs Two pylon signs are allowed for the site - as appr by the community design review board on March 22, 1988 (Building B) and October 11, 1988 (Building A). Prior to aiwuval of the April 03 comp rettensive sin lan amendment the a licants must p a int the two to sig ns as follows: a Buildim A P ylon Siqnf, To fascia of the si n must berein the existin color (g reen), b Building 8 P to S i n: fainted white on the to fascia and ILght - g rey on the bottom block. Elevations s o in - the above�deschbed colors for the p y lon si n must be ot s lj ff. s P of both si ns as described above mustbe comp lete lets rior issuance of si n joe rmils for Suo America's si n chap eov r or after submittal of a letter of credit or escrow in the amount of 150 Percent of Ihe re ouir work. r All work shall follow the approved plans.. The director of community development may approve minor changes.. 2 Approve Brian Pellowski's request for a design review change for the Maplewood Auto Center at 2525 White Sear Avenue to include painting the Super America b from green and ivory to white and tight grey with red trim subject to the fol lowing conditions than es made by the Community Desi n Review Board durin the aril 22, 20+03. meefino are underlined if added and stricken if del eted): R 04/23/2003 04:54 PBK INUESTMENTS - 14805959424 N0.786 904 a. Approval of plans by the Community Design Review Board does not constitute approval of a building permit ... b All trash dumpsters shall be stored in screening enclosures with a 1 percent opaque wooden gate and shall be a color and material com p a tible wi the building Enclosures shalt be protected by concrete steal posts or the equivalent, anchored in the ground at the front corners of the strudure. if the enclosure is masonry, the protective posts may be omitted. Prior to approval of the April 22, 2003, design change, all dunmpsters must be stored within this approved durnpgterr enclosure., _S C. Any exterior building or mof atop equipment that is not adequately screened by the parapet shall be additionally screened and hidden from vier. Parking areas shall be striped and all bituminous areas- shall hav* a continuous concrete curving. Parting lots shall - be kept in a continual state of repair. Prior to approval of the April 22, 2003, design changes the applicant must r epair resus and restripe the. entire- pa A- i ng lot to -include repair or replacement of all concrete curbing. This - work must be done prior to issuance of sign permits for the Super America sign changeov or after su bmittal of a letter of cre it or escrow in the amount 15 Vp 0-:L1 nt of the req iced work. r `� ,� �y �,e� 0 e . it construction not began within a rs of approval, board review shall be repeated. f. Site security lighting shall be provided and shaft be directed or shielded so not to ., C ������✓ / cause any undue glare onto adjacent properties or roadways.. 9 If any adjacent property is disturbed or property irons removed due to construction of the site, that property shall be restored and irons replaced by the applicant h. Grading, drainage and utility plans shall be subject to the city engineer's approval. Any erosion control plan, acceptable to the city engineer, shall be submitted prior to the issuance of a building peffnh for erosion - control -during - constn x1ion.. The curb out along White Bear Avenue shall proped blefid in, match the sidewalk grade. j.. Prior to issuance of a grading perms or bu ilding permit, the applicant shall obtain approval from Ramsey Goun for the curb cut and for the realignment of the drainage ditch.. v k. The exit to White Bear Avenue shat have only ,one exit lane, a no left turn sign and stop sign 7 I. All grass areas along the south and east lot lines shall be sod, not seed Th s$ areas adjacent to the ditch shall be sod or see '� �/- , MI. All required 4 ndscape area shall be continually and properly maintained. Prior to approval of the April 22, 2003, design change, the applicant must ensure that all previously required landscaping is installed and /or maintained. The city will retain the August 24, 2001, letter of credit for the requir d landscaping until such work Is complete.. ti s 19 04/23/2003 04:54 PBK INVESTMENTS -� 14805959424 NO.786 905 n All required plant materials that die shiol be replaced by the owner within one year. o. Reitctonzed Stop signs and handicap parking signs shall be pr d P. All public boulevards that are disturbed due to this construction shall be restored and resodded.. c.. The applicant shall provide a monetary guarant , in the form acceptable to staff, in the amount of 150 percent of the established cost of any site improvements that are not completed by occupancy.. r The panting stall depth and drive aisle widths north and south of Buildi g B shall be 19 feet and 24 feet ♦ w S There shall be no outside storage or displays - of products or merchandise. Prior to approval of the April 22, 2003, design change, all outside storage nd unlicen d o vehicles must be rerpoved f am ih site. F'rtoi* #o approval of the April; 2003, e _ 0 change, Building a must be repainted as fellows: re aint the wa c boll ci o fascia the same color as existing Lgreeril. This wort must be com plete prio to i of Si±Qr1 arrnjts for the Suer America sign changeover, or after submittal of a letter of credit or escrow in the amount of 150 percent of the rewired work. Buildinca.A must be rep ainted .n ant "re �t�r'n two rs of the date of this a roval LARdl 22 2005. If new colon are p for Building A the Community Design Review Board must review the Chan e. ce � U.. Pn r to approval of the April 21, X003. design change. ,Buildinr� B must be painted t, he following colors: white on the top fasaa, raAe doors, window trim, bollards and wall lights; light grey on the middle section of the ,block; and red on the toy flashing. Melva tlomstio above-described colors for Bruildin 8 nusi be app . mved by staff. This work must be complete prior to issuance of sign oertmits for the Su r America sign c hangeover, or after submi ttal of a letter of credit or escrow in the amount of 1 50 Percent a there u and work. V. Ail work shall follow the approves! plans., The director of community development may approve mfnor changes„ 20 F^' WMPROOMINWO mom MOM 11 A dEN, '._ k� Action by Council � MEMORANDUM Date TO: Richard Fursman Endorsed FROM: Melinda Coleman kAtZ Modified SUBJECT: Proposed Charitable Gambling Contributions for 2004 Rejected � DATE: June 2, 2003 --� INTRODUCTION Each year the Maplewood City Council solicits requests for charitable gambling funds. All most every year, requests for funds have exceeded the available funds. That is the case this year. The city received 16 applications with over $96,000 in requests and the amount of funds available is $74,700. PREVIOUS COUNCIL ACTION On May 27 2003 the City Council reviewed the applications but tabled action to allow more time for reviewing the applications. Staff was directed to include the applications in the packet to review more in detail the project descriptions/ need, etc. This information is now included in the packet. BACKGROUND A few years ago, the City Council developed a policy on the award criteria. In addition, policy was established that allows the city an opportunity to review requests on an annual basis to determine their merit and overall benefit to the city while still allowing time to include requests in the upcoming budget process. A copy of the policy is attached. The following is a listing of the organizations and groups who have submitted` donation requests. 1. Heritage Theatre $617. 2. Ramsey County Fair $5 3. Maplewood Historical Society $18,060 4. Maplewood Police Department- Citizens Academy $5,000. 5. Maplewood Police Explorers $8,000. 6. Maplewood Police Reserves $3,000. 7. - Senior Tax Help $1,200. 8. MOM's Club of Maplewood $500. 9. Non - profit room rentals at MCC $25,000. 10. Dispute Resolution Center $3,000. 11. Senior Recovery $4, 000. 12. Walker at Hazel Ridge $7,950. 13. Maplewood Fire Explorers $5,000. 14. Children's Safety Centers $900. ca 15. Webster School PTO $5 16. St. Paul Red Cross- Babysitting Course $4332. SUMMARY OF REQUESTS Heritage Theatre- the request is for tools and a sewing machine for the productions at the MCC. Ramsey County Fair- the request is for fireworks during the County Fair. Maplewood Area Historical Society- the request is for a new garage that will contain 0 pu is restrooms. Maplewood Police Academy- the request is to cover the cost of the room rental at the MCC for the Citizens Academy. Maplewood Police Explorers- the request is to send the Explorers to the annual state conference and competitions. Maplewood Police Reserves- the request is to purchase new uniforms. AARP - the request is for funds to purchase a new computer for use during tax season. MOM's Club- the request is to fund community service projects at such places as the Family Service Center, fire department and St. John's Hospital. MCC- this request is to underwrite room rentals by non - profits. Dispute Resolution Center- this request is to provide mediation services. Senior Recovery- this request is to fund programs for those recovering from chemical dependency. Walker at Hazel Ridge- the request is to replace a walking trail that connects to the Hazelwood Park trail system. Maplewood Fire Explorers- the request is for uniforms, SCBA masks and other training aids and to participate in local and state competitions. Children's Safety Council- the request is to help fund a summer activity in conjunction with the Plaza theatre for low- priced movies for families that are in the supervised visitation and safe exchange program. Webster School PTO- the request is for new playground equipment. St. Paul Red Cross- this request is to train a MCC staff member to become a certified Red Cross babysitter's instructor thus reducing the cost of the course for participants. RECOMMENDATION The City Council should review and approve charitable gambling requests up to $74,700. Attachment: 1. City Charitable Gambling Policy 2. Charitable Gambling Applications CITY TO AWARD CHARITABLE GAMBLING FUNDS The City of Maplewood is currently taking applications for disbursement of Charitable Gambling Funds. The City requires all licensed charitable gambling organizations to contribute 10 percent of net profits to be used for programs or activities for residents of Maplewood. If you have a program that meets the following guidelines, please contact Melinda Coleman at 651 - 770 -4526 for an application. The deadline for applications is May 7, 2003. Funding decisions will be made by the City Council on May 27, 2003. Policies for Awarding from Charitable Gambling Fund 1. These funds shall be distributed for projects, equipment, or activities that are based in the community and which primarily benefit City residents. 2. Upon receipt of the funds, the receiving organizations shall understand that the allocation of funds may be a one -time only distribution, and receipt of funds does not in any way guarantee or commit the City to funding in any subsequent year. 3. Projects that involve the purchase of equipment, supplies, or specific items will be looked upon more favorably than requests for salaries or general operating costs. 4. All funds are required to be expended for the requested project within one year of the date of receipt of the funds from the City. 5. In general, requests from organized athletic groups will not be funded. It is believed that funding for these programs should be from participating families or community auxiliary groups. There are so many athletic organizations within the community that the City is not capable of funding their financial requests nor fairly determining appropriate recipients. 6. The City of Maplewood grants funds from lawful gambling profits to support City - related activities. The first priority in the granting of funds will be given to the City of Maplewood organizations. The second priority or consideration will be given to funding requests from other organizations which are used for City - related purposes. SAY - 7 2003 City of Maplewood Request to Spend .Charitable Gambling Funds In ormafion Name of organization requesting funds S;e� W � Phone Number 1?e_C_d9VIe_V_ Address city . tY State Zip .. - P - 0 'r A Check Type of Organization Making Request: aCity X Nan_wofit C3 County C3 School District No. (please attach proof of 501c3 status) CI other (speciFy) Print • Organization Contact Person Position a t Lawful Purpose Request The above- nained organization requests lawful gambling profits for the followuig purpose: Explain ex enditure - attach additional sheets if necess Amount Requested $ Justi cal On - Outline how project meets guidelines established b City Council on Awards f y y m Fund. By Completing and signing this form, the organization confirms that the requested funds will be ent for a lawful purpose. This request sp P rp q expires one year from the date. below. Title - Date Pant Name revised 12198 - chargatmfrm Senior Recovery Expenditure Successful recovery from chemical dependency often: means. starting a new way of life. This is always difficult but becomes more so in the senior years when options and choices grow fewer. Seniors often experience embarrassment and shame to find themselves at this stage of life -so out of control. In defense they withdraw emotionally. Senior Recovery . has been effective in breaking through the loneliness 'and social isolation that becomes part of this illness by providing social activities that offer support and acceptance in a nonjudgmental way. Once a month, we provide a speaker /luncheon at the Moose Hail on English Street that all are invited to. We usually have about 70 people in attendance. The seniors hear an inspirational talk, have a good meal, and enjoy fellowship that helps them experience fun and friendship among sober people. This is sometimes a totally new experience for many of therm. Senior Recovery also has provided a sober fun picnic twice a year ( June and September) at Phalen park for about 250 seniors. This day includes transportation, a good picnic meal, beverages, and a two-piece band. For man � P y Of our seniors living in the hi- rises, this is their only opportunity to get outdoors and socialize. One of the common consequences of long -term alcoholism is that families and friends, having grown tired of broken promises and failed attempts, no longer are signi cantly , involved. This gives greater importance to socialization needs because people need support and hope to change. Without outside help, all of these activities will have to be eliminated because of drastic cuts in our budget. We would greatly appreciate any help we could receive from the city of Maplewood. 12 monthly luncheons for 70 people: Average cost of meals and coffee is $200 Grand total for 12 luncheons is $2,400. 2 picnics June and September) fnr 250 people: Average cost of each picnic is $800 Grand total for 2 picnics is $ 1,600. We are able to keep costs at this level by members contributing d and - salads. Justification Senior Recovery is a nonprofit agency established 30 years ago by dedicated senior citizens wanting to help others in their age bracket recover from chemical dependency and establish a dignified sober old age. We have been located on Frost Avenue in Maplewood for the last 15 years. we work with about 450 seniors and approximately 25% of our clients reside in Maplewood. For years our major financial backing carne from a contract for services with Ramsey County. Because of the present severe economic difficulties in. the state, Ramsey County lost much of their state aid and were forced to cut 4 million dollars out of their budget of these cuts. came from the human service areas. Consequently we lost all of our funding from Ramsey County and we now struggle for survival. with . a bare bones budget we have been forced to cut our social activities. This is a great concern for us since it has been proven that successful recovery from chemical dependency depends on rehabilitation that includes socialization and demonstration that a sober life has value and is possible regardless of age. Cit Y. of idla}aledvood Request to Spend Charitable Gambiing Funds I n utio genre of orp=don requadW funds .PZ -- Dispute Resolution Center Adams 651 292 6067 974 west Seventh Street eity Saint Paul State UN 55102 Check Tj►pe of Organization Making Request: QCY Q County ❑ School District No. Q Non - Profit (Pieria attach proof of 5016 status) ❑ Other (spy) plint - organization concoct Perso„ Jeanne F. Zimmer Position Executive Director Lawj . p ose r a�erf The above - named or ' ganizatiort requests lawfW gambling profits for the. following purpose: EXP lava a enditure - attach additional sheets if necess . Amount Req uested � .3,000 The Dispute Resolution Center (DRC) is a not-for-profit community mediation r p tY program founded 2n 1982 to. provide mediation, facilitation; training, and referral services in the East Metro area of the Twin Cities. The community -based mediation resources in the State of Minnesota, DRC is the only provider of low- and no- Y p cost, effective, dispute resolution services in the East Metro area of the Twin Cities. DRC receives referrals from neighborhood groups and block clubs, schools, social service providers, city administrations, courts , police departments, and government agencies. DRC handles over 700 cases annually, assisting approximate) 3 500 individuals to ----- �- Y � effectively resolve disputes and learn effective communication skills. As a community resource, DRC provides an affordable, accessible opportunity for individuals, families, community groups, government agencies, and businesses to resolve conflict. No one is ever denied services for inability to pay. DRC is able to provide low - and no -cost services through the ii generous contributions of municipalities such as Maplewood. A contribution in g --- P the amount of $3,000 for fiscal year 2004 will support services to the Maplewood community. [Please see additional attached information] Jusdjiczltion - OWine haw project meets guide nes established by C Council on Awards from J � Fund. As the only low cost provider of mediation services and education designed —' greed to teach effective conflict resolution skills, DRC ha ma s assisted a number of residents and city administrations to resolve matters escalated into violence or resulted in cost) l - s that might otherwise have y Since 1999 DRC has assisted 151 residents of Maplewood in -- resolving conflict related to their relationships as neighbors, employers g and employee, landlords and tenants, _. business /consumer issues and family matters related to visitation and communication. Mediation strengthens and builds community relationships b providing an P Y p g opportunity for community members to resolve differences respectfully and learn self - sufficiency in handling uture conflicts. As g a resource to city administrators, DRC provides an alternative to the many hours of staff and police time spent attendiniz to disputes involving neighbor relationships, ordinance violations, parking and noise. [Please see additional attached information] By Completing and signing this form, the organization confirms that the uested funds will be ent for a lawful o expires one year from the date below. ' pip se. 'I'Iiis request ode Daw .... Print Nerve Executive Director May 7, 2003 ... Jeanne F. Zimmer revised 12198 - chargam.fnn Lawful Purpose Request (continued): A. majority of the individuals served by DRC are people in lower income ranges. Through the use of constructive means like mediation and facilitation, DRC provides an alternative to courts and the need for costly litigation and assist with disputes before they result in an escalation to the point of violence. DRC assists people to resolve a variety of issues including: • neighborhood conflicts around noise, pets, or property lines • matters of public safety concerning traffic or parking • landlord/tenant concerns such as repairs, noise or nonpayment of rent • consumer- merchant disputes about payment or dissatisfaction with goods or services • small claims concerning money, property damage or breach of contract • . post- divorce family issues such as parenting schedules and communication. DRC provides high - quality services that fulfill the mission of promoting the constructive resolution of conflict through open communication and shared decision - making. Studies have demonstrated that agreements reached in mediation are followed more often than those settlements or solutions imposed by a third party. Participants report more satisfaction with their agreements and believe that the process of mediation improved their relationship with the other party and opened the door to .better communication in the future. In addition to mediation, DRC provides workshops and educational presentations on conflict resolution and communication to community groups and organizations such as schools, colleges, landlord or tenant unions, community councils or-block clubs, youth centers, and other audiences. These trainings build the capacity within neighborhoods, families and other relationships to peacefully address future conflicts. DRC encourages people to consider the full range of options when confronted with difficult situations, and to realize that violence is never an appropriate response. Mediation confers both respect and responsibility on all parties in a conflict. Last year, DRC provided training and educational services to approximately 2,000 participants to assist them in handling future conflict and lessen the likelihood they will resort to violence as a means of resolving disputes. Established in 1998, DRC's Community Restorative Justice Program receives referrals from police departments, courts, youth services and community groups. Over 40 community volunteers assist victims, offenders, and community members to address the impact of crime in their neighborhoods and determine appropriate restitution for the harm done to others. To accomplish the goals of fostering open communication and encouraging positive responses to conflict in all neighborhoods in the East Metro area, DRC recruits and trains a diverse group of volunteer mediators who are trained in conflict, communication and the mediation process. A mediator must relate well to the participants, both to earn their trust as well as to understand their language and culture. DRC now benefits from a diverse group of over s 150 volunteers flight attendants, doctors, full -time parents, lawyers, bus drivers, students, and retirees who represent a broad cross - section of the community. Last year, DRC volunteers contributed over 3,500 volunteer hours of service as facilitators, mediators, trainers, and board members. Justification (continued): DRC services are provided through the generous efforts of approximately 150 community volunteers who are recruited and trained by DRC. Mediation and education about conflict encourage residents to explore opportunities for resolution that is satisfactory to all concerned. This fosters an atmosphere of safety, respect and peace among community members that does not exist when more adversarial options are used to resolve disputes. DIS R ESO LUTIONC ENTE R 2 002 C LIEN T A SUMMARY Evaluation forms are given to all parties who artici ate in mediation. Parties ar � � e asked to complete and return the forms to the Dispute Resolution Center. During the course of 2002 a total of 880 evaluations were returned from 748 cases. Average responses and additional comments follow. #% ammoa m sons mammas moon Round magnum a ■aewa®anoam■- ®■avaslmaauamaago PARTICIPANT EVALUATION FORM We would appreciate your response to the fallowing questions to assist us in evaluating and improving our client services. All in,formsaaion will be kept con, fidentiacL Name: (optional) Bate of session Mediator(s) Names: I'leuse circle your responses to the following: 1. krior to Mediation: scmngiy strongly agree disagree a. Staff fully exnlained the meciiatinn p rnrPee t 11 to me. � Average; 1.5 b. The information prior to. the session was ,. helpful in preparing for mediation. Averag 1.6 c. Sta was available to answer my questions. Average: 1.5 The Mediation: a. ... was beneficial Average: 1.8 b. _ .. helped to better understand the situation Average: 2.0 C. ... improved communication Average: 2.0 d. was S afe and • respectful Aver 1.5 3 . The Mediation Ai a. ... was fair Avera gtiL/ A � 4 7 . b. ... was clear Averag 1.6 JUISPUTE RESOLUTION CENTER 2002 CLIENT EVALUATION Evaluation forms are given to all parties wh artici ate in mediation. Parties are p p asked to complete and return the forms to the Dispute Resolution Center. During the course of 2002 a total of 880 evaluations were returned from 748 cases. Average responses and p additional cone nents follow. . �o�aaaaaaaaaanaaaa ■aia4aaaa■aamaae a WE a a a a a■M.aa■a a a a a a a a as a a a a at aaiaaoaaaaaaaa via aaa. PARTICIPANT EVALUATION FORM We would appreciate your response to the following questions to assist 'us in evaluatin and improving our client services. All informafion will be kept conf endaL Dame: (o ptional) , gate of Session Mediator(s) Names: 'lease circle ,dour responses to thefollowing Prior to Mediation: strongly stongly agree clisawee t 2 3 4 a. Staff fully explained the mediation p rocess to nee. 45 responses 32 7 3 3 b. The information prior to the session was .helpful in preparing for mediation. 46 responses 27 13 4 2 C. Staff was available to answer my questions. 46 responses 32 8 2 4 2. The Mediation., . a. ... was benefi a t 845 responses 442 223 113 67 b. helped to better.,understand the situation 807 responses 293 268 174 72 C. ... unproved communication 814 responses 321 259 144 90 d. _ .. was safe and respectful 328 responses 549 176 54 49 strongly strongly ' agree disagree I 2 3 4 3. The Mediation.Agreement a. ... was fair 565 responses 302 168 69 26 b. ... was clear 548 responses 336 147 40 25 c. ... was realistic 556 responses 305 165 62 24 d. ... was complete 546 responses 328 143 45 30 4. Post - Mediation: a. I would encourage parties to use mediation to resolve their dispute: 651 responses 457 116 38 40 b. I would encourage parties to use the Dispute Resolution Center:. 608 responses 416 119 39 34 C. ... was realistic d. ... was complete Average: 1.6 Average: 1.6 4. ' Post- Mediation : . a. I would encourage parties to use mediation to resolve their dispute: Average: 1.5 on a 1-- 4 scale b. I would encourage parties to use the Dispute Resolution Center: Average: 1.5 on a 1— 4 scale, ADDITIONAL, Cow NTS "I thine our court system would operate more effectively if 'petty' cases didn't tie u the P y p system. Mediation is great at moving, people through more cost effectively...'} "Very good - everyone needs this service! "mice job -its just not a case that can be settled. " agreement wasl fair to both parties." "I think it would be more of an incentive to mediate if the arties to a settlement agreement P �. were called first-at court eviction hearings." 'My mediator was very kind, helpful and problem solving.'" "Yes I would very strongly encourage any and everyone to use the Dispute [Resolutions Center. It really worked] on my behalf. Thank you." "My compliments to the mediators - -their job hopefully is fulfilling to them because their job is pretty thankless! "I couldn't be more pleased with the way the dispute was handled. You provide a great service to the community." "Those two m ediators were wonderful. Thank you for g-� everything. one sug gestion: It would have helped me prepare if we could have received some literature on standard mediation techniques /formats ahead of time." "I'm glad I didn }t feel forced to sign the agreement. 313 May 2, 2003 • �� Ms. Melinda Coleman � Assistant City Manager Dispute Resolution City of Maplewood Center 1830 East County Road B Maplewood, MN 55109 974 W 7th St Dear Ms. Coleman: St. Paul, MN 55102 MAY - 7 2 651,.292.7791 On behalf of the Dispute Resolution Center DRC ), it is p leasure to submit the fax 292 -6065 enclosed request to Spend Charitable Gambling Funds to the City of Maplewood. The oldest community- mediation program in Minnesota, DRC is the onl program offering volunteer -based mediation and facilitation services in court and community settings and a full range of restorative justice methods -- including victim- offender, mediation, large- and small -group facilitation, circle processes, and family -group conferencing. As you know, community conflict resolution is the process of workin g together ether to define issues and reach agreements, which allows neighbors, landlords and tenants, businesses and consumers, and families to build better relationshi s and improve ; communication. In the long run, this creates more peaceful, stable, and less violent communities within the City of Maplewood, and requires less olice . q p and City intervention, and fewer City dollars, when disputes arise. The demand for services continues to grow: - last year, DRC handled the most cases - in its history through the efforts of over 150 skilled and dedicated volunteers — including volunteers who live and work in the Cit Y ' of Maplewood. We appreciate the City of Maplewood's past support of our work in Y our community and request that consideration be given to our request for a contribution at your. budget hearing for the next 'f scal year. Your financial contribution to DRC will help ensure the provision of low - and no -cost cost dispute resolution services throughout the City of Maplewood during 2004. p g Thank you for- your consideration of this request. Please contact me a(651) 292- t 6067 or dre- administration J attbi.com if you require any additional information or would like me to be on hand at the budget hearing to answer q uestions. Very truly yours, J e Zi er Executive Director MAY - 1 2003 City of Maplewood Request to Spend Charitable Gambling Funds Information Name of organization requesting funds v Phone Number d2m,� fliah P 6 6 Y�?Y 4f,?A1 Address State t Zip - - ,mil 7 Check Type of Organization Making Request: oCrty Q County o School District No. Ton -Profit (please attach proof of 501c3 status) Other ( SPy) Pent - Organization Contact Person Position M l ehel/e. 2 Pl�s-,t,�Yem -7' LawfuI Pu rpose Request The above -named organization requests lawful gambling profits for the following purpose: OL Explain expenditure - attach additional sheets if necessary. Amount Req uested $ -`�� - J ustl ical on - Outline how project meats auidelines established by City r - mrncii nn Awnrda f r nrn Find ~ `•.•" .Title, - -- Date 00// Print Name revised 12/98 - chargam.frm .ma %,onap=mg. ana signing ttus torm, the organization confums that the requeste funds will be spent for a lawful purpose. st expires one year from the date below.. City,of Maplewood Request to Spend Charitable Gambling Funds Tnformafion Name f oigani�tion requesting funds / Phone N Address l zip , c2. &0 lzoo le 4e, ooO�L Check Type of Organization Making Request: OCity i on- Profit o County o School District No. (please attach proof of 501 c3 status) Q Other (spay). Print - Org • on Contact Person A _"4�n d e L asi 'on 0146 70 3 Law ul Pur pose .Re nest The above- natned organization requests lawful gambling profits for the following purpose: Explain expenditure - attach additional sheets if necessary. Amount Requested $ AV USt? irafon - dine how project meets guidelines established b City Council on Awards from Fund. W2 P WX "A W 6W� 1 xNA I 10 By Coifpleting and signing this form, the organization confirms that the requested funds will be spent for a lawful purpose. This request expires one year from the date below. Signature l Title Date Print Name'a /I / '. revised 12/98 chargam.frm '74) 4r ................... .... 3J-3 05/06 1 03 13:19 N0.849 01 i.4y o f .1:. aplewood Reguest to Spend Charitable Gambling Funds I nfarmatiron Name + �r�i rte %r� .: Rarr Ll � 1.82t MM M3 . D j wo _ M 'innesota 5 51-09 Address: ....&MOMMMOMMMM c'.tlw.k Type of organization m3kino Refluest: - - _ jIta h roof o f status) Q c� �J cownty l3 school 3;�istrirt: � :ton � - Prnfit � -� � P © Other Print Organiasion Contact tact Persons. Joe r.0% .0a. ul hawse Rgg u emY M_ Thar xyvcrndnne+d pr�anii�onguoc1 Iawf�1arnwalin proiii3 for Iu~ alloe rse: Amount Requested. a uestlri fu W �a for tk Firmork.;. ` ae ffinds cover t � �nai ri�J�� j7arawary and ;rofoRsiinalr, ip pro Ida the display. D jmsey County Fa» T ea r 1 y Tht firewoft ato �fi crslty held ar, Fridwy Mnxng zt I C:UClp.f - J ustif cation -- oull.Ine how pMjgCL MCCIs Su' ' lines g3tabii.410d iyr ft7c City Council on Awards from th+e iftffld. Over 35,000 people leave attendod Ose 4ir c9oh year for the pa,: yeast;. Ramsey bounty Fair has hecn a. pad of the Maplewood camrx�vnxiy r r S a Teens sc�rnars. and f�rnilicQ co-nc to il,e fair �.rarn 'Mapiewood and! man The T{. sxa ourr1',Y I�elr i s free rc�r IMInity event whicl) 3tvnais are an r�g� r��onfll � ponce• �.' w it 'r n v tocati ^t,1:hrr�u h• +gut the city. At end:;nce at the Film Of tl= mi �bork� cQmmrinit . Residents wtl ain .. a ;r�Y�+ d. hawo en Q ed t11 fxve dis l� and can ►o � ce1�C atin cur �,1 to , our c�� tntnuni��y W, k:t3r is not r yttirud to enjoy the l- avcvcrn 111 ben6tr of the Fair , r tia e �-anam101MV �. 1101'eart � x� �' � � 4s,ch glhor - • • ;ion. ��n. that �:b,e requested funds will be speli� fix a 10. l p�a�o�• m� completing aid. �tgn.�xt� thi fo�n.� the �x�ant� 7' is re ,est, a Tres r.je yeajr f�o� tl�� date below. Title Ditc pia ,ro; _ i / _ �. 1 Sct-Gl:rl11!luttser -- 116103 Print N: ' Joe Fox NMI Rgwiacd 12198. — dlugnm.fim Page 1 of 1 Melinda Coleman From: Joe Fox [foxxx012 @tc.umn.edu] - Sent: Wednesday, May 28, 2003 9:48 AM To: Melinda. Coleman c@ci.Maplewood.mn.us Subject: Ramsey County Fair I am sure the City Council will have a difficult time in making decisions regarding the expenditure of the gambling funds. I will plan on attending the next meeting as well when they discuss this agenda item. My purpose in sending this note, which -I hope the Council will see, is to let them know that when I submitted the request for this year I did not explain that two years ago we. received $7500 for the Ramsey County Fair. Since I am aware that requests exceed the amount of funds available I lowered our request to assist them in reaching their fund limitations. I have obtained other funds to make up the difference for the cost of the fireworks. I still show only the City of Maplewood for being the sponsor of this very popular fair event. Thank you for your consideration. Joe Fox, Fair Manager (the only totally volunteer fair manager in Minnesota) Incoming mail is certified Virus Free. Checked by AVG anti -virus system (http: / /www.grisoft.com). Version: 6.0.483 / Virus Database: 279 - Release Date: 5/19/2003 5/28/2003 City of Maplewood R to Spend Charitable Gambling Funds Informative N 4YlE}1'�^EGODOD A�I�F� khSTDI2 /G/}L s0U6T�/ (6,5/)Z76 - ?!83 ;�-I ?o �. �U.wt�. /Ro ad D, i�d Chc & Type. of Organization Making Request: QCity )(Non-profit PdM - Omanization Concoct Peisam Potion C I� a.r (.t��s i 1 u k aw u Purpose Request The above -Hamel Organization requests lawful gambling profits for the following purpose: Explain expenditure - attach a�ditional sheets if necessary. Amount Requested $ !2 P= Tl2LCP T. A!M LfAl -.A 6 = 4wnP-M 7.661hr 6 S-,kVg�5:- AS IMA26't CAI-- fi SaILPLAI<5 N 07 N 7 mg�e- L 461 E�2k A 46 6NGLU.aAEs s I rc Vok &Le � 7` �ROPOS �7 !Ln! G GUlL1- LNGLLCDE - s�E 4m&A17 Fok kt�.Ai A-- s D jEs nljwkT�D ce)s JI[St1fYCQ1`1011 — Outline flow ptojed meets guidelines established by city Cotmci( at Awards from Fund f2E Q Lc k ArY �/4�W �t,�L EKPJSN2) l U1 9RE- F= i.. �r /L : r F I IAI By Completing and signuat9 this form, the organization confians that the requested funds will be spent fora lawful purpose. This request Q County a School District No. le umod `nnJ 7d9 7CI4¢r lvofs;lak V ire- PC] eyt+ (Please atlach proof of 50Ic3 status) R AWAFAA &C A GoAVraA<-Zks AWb it-,:Q[�AV11�NT lesign # 4/29/2003 °* * Building Materials counte purchase your ma +erials. Take this sheet to the (OU selected a garage with these options: 24' Wide X 40' Deep X 8' Nigh Gable roof w/ 6/12. pitch trusses 2' O.C. 12 gable /12" save overhangs OSB W all Sheathing 1/2" OSB Roof Sheathing 8" Textured Fiber Cement Lap 40 yr. 02kridge 4/8Q1 BrovinV100d Shingles Bronze Aluminum Soffit 8 Fascia Bronze Aluminum Premium Roof Ed Pine ov er ' heaj doo Front View � x�P aj Aj s Es �p o E w �lG • $ u,l � d i Ing M ups '�SS60 . Cot�cre� �1�'ac'EoY=l4) SO0 • Gle�,tr�?ce,� eav`fvac� - 2 , 000 � l =60 ` �Tofiaf dotes 00 t�l�clud�e �G�e Gd s f fo it 61,Vt. d e Y rocc,K cQ P tc�M � iW5 00 W ec � , Back View ' for materials esti ma tethis design: Toda �3�9.61 d y s Gass garage Without options: $ 1707a99 9 *The Gass price includes: 0" Esye /fl" 6e61a Overhangs fracrtin Materials, 7116 OSB Roof Sheathing, 20 yr • Fiberglass Classic -Onyx Black Shingles, Pine Fascia, Galvanized Regular Roof Edge, 8° Textured Vertical Hardboard Siding, No Service Doors., No Overhead Doors, No Windows, or Any Other Options. City of Maplewood Request to Spend Charitable Gambling Funds Information Phone Number Name of organization requesting funds ( 6 51 ) 770-4543 Maplewood Police Depa Address _ q State zip 1830 East County Road g Maplewood MN 55109 Check Type of organization Making Request: =ity ❑ County ❑ School District No. ❑ Non - Profit (please attach proof of 501 c3 status) CI Comer (spay) Position Print _ organizati Contact Person C hief of Police David J. Thomalla Law ul Pu ose Req uest The above -named organization requests lawful gambling profits for the following purpose: Explain expenditure - attach additional sheets if n ecessary. Amount Requested $ 5, 000 r For the ast five years, the Maplewood Police Department has hosted a Citizen Police • w i n the City of Maplewood. The Academy is held Academy for residents and people who wo y at the Maplewood Community Center. . to cover the cost of��the room yenta or the nnua We are requesting $5,000 Citizen Police Academy. Justi lCatiOn - Outline how project meets guidelines established Cit shed by y Council on Awards from Fund. f of community policing. • event which helps to further our goal This �s a community • e requested funds will be spent for a lawful pin-pose. This request By Compleng and signin g this form, the organuzation confirms that tli q expires one year from the date below. etle L4lG ,ride Chief of Police 5 -2 -03 Print Name � '/ I I revised 12/98 - chargam.frm City of Maplewood Request to Spend Charitable Gambling Funds Information Name of organization requesting funds Phone Number Maplewood Police Explorers ( 651 _ 770 -4543 Address City State zip 18 30 East County Road B Maipl ewood MN 55109 Check Type of organization Making Request: )bC4 0 County C3 School District No. o Non - Profit C3 other ( spe c if y ) (please attach proof of 501c3 status) Print - Organization Contact Person Position David J.. Thomal 1 a Chief of Po lice Lawful Purpose Request The above -named organization requests lawful gambling profits for the following purpose: Explain ex enditnre - attach additional sheets if necess Amount Requested $ 8 , 0 0 0 The funds 'be utilized to subsidize dollars budgeted to send the Maplewood Explorers to the annual state conference, a competition in Duluth and national conferences. As part of their activities at the conferences, the Explorers participate in competitions with Explorer groups sponsored by other law enforcement agencies. The funds woul be use to help send the Explorers to these competitions, These competitions also offer Explorers an opportunity to obtain scholarships for college. Jusfification outline how project meets guidelines established by City Council on Awards from Fund. The Maplewo Police Explorers are a group of high—school—aged students who belong to the Expl orer Post spon byte Map ewoo d Po i D epartment. I n be I onging to t is P the Explorers actively participate and learn about law enforcement a s a c areer. The Advisors are Maplewood Police Office who have taken an interest in teaching t hes e students about law enforcement. In addition, these Explorers volunteer their time and assist in several City— s po nsore d- activities (such as auctions, Night Out, Ramsey County Fair and July 4th act By Completing and signing this form, the organization confirms that the requested funds will be spent for a lawful purpose. This request expires one year from the date below. °7 g'"' "'� - - Title Date Chief o f - P o l i c e 5 -2 -03 Print Name David J. Thoma l l a revised 12/98 - chargam.frm City of Maplewood Request to Spend Charitable Gambling Funds Informafion Phone Number Name of organization requesting funds — lea p lewood Police Reserves 651 770 -4543 Cit Zip Address Count Road B ty Maplewood MN 55109 1830 East y Check Type of Organization Making Request: kity ❑ County ❑ School District No. ❑ Nan- Profit (please attach proof of 501c3 status) C1 other (specify) Print • Organization Contact Persun Position David J. Thomal l a Chief of Police Lawful Pu pose Request The above -n med organization requests lawful gambling profits for the following purpose: . • • explain expenditure - attach additional sheets if necessa Amount Requested $ 3, 000 See attachment JUSt1 lCafiOn — Outline how project meets guidelines established by City Council on Awards from Fund. See attachment ums that the By Completing and signuuttg this form, the organization conf requested funds will be spent for a lawful purpose. This request q expires one year from the date below. Signat� Tithe Date l Chief of Police 5 -5 -03 Print Name Da J. Thomalla revised 12198 - chargam.fnn Lawful Purpose Request r Funds received will be used to purchase new Reserve uniform items and related equipment as well as two new portable radios. Uniforms for the Reserves have not been replaced for several years. New Reserves . receive previously used uniforms and equipment, and some of the longtime Reserves have uniforms /equipment that need replacing. Throughout the year, we do receive some donations to purchase these items, but it's not enough to fund the needs of these volunteers. Donations that were previously received from civic groups in the City ceased with the implementation of charitable gambling. J Our Reserves have a great deal of public contact, and we would like to provide them with the necessary uniforms and equipment so that they present a neat, professional appearance while conducting duties on behalf of the City of Maplewood. Justification The Maplewood Police Reserves are adults who volunteer their time and talent to the Maplewood Police Department. In 2002, the group worked over 10,000 hours assisting with activities that would otherwise need to be performed by sworn police personnel. In addition to regular weekend patrol shifts, the Reserves also assist with the following: ► Transporting of prisoners to the jail Unlocking vehicles ► Securing crime scenes ► Answering animal complaints ► Waiting for tow trucks at accident/crime scenes ► Traffic and crowd control at large events held in the City (such as graduations at Aldrich Arena, parades, Ramsey. County Fair, July 4th celebration, MS bike ride, Lightning Run motorcycle event) ► Assisting with community events (such as National Night Out, Landfall Splash and Spring Fling) ► Conducting Safe & Sober seatbelt surveys ► Distributing fliers to residents and businesses regarding various information (thefts /burglaries in the .area, parking restrictions, community meetings, etc.) ` It must be stressed that many of the activities performed by Reserve personnel free the sworn officers so that they may remain. on patrol in the City performing their regular duties. MAY ' 52003 Bringing lifetimes of experience and leadership to serve allgenerations. May 5, 2003 Ms. Melinda Coleman City of Maplewood 1830 East County Road B Maplewood, MN 55110 RE: Charitable Gambling Funds, American Association of retired Persons is leased to submit this • .. p lus request for your review. We look forward to our continued relatlonshi serving the tax . . . P g filing needs of Maplewood senors, low income and handicapped individuals. Our proposal requests $1,2ao to rocure ' p reliable computer hardware for use during ax season Maplewood Community C g ' at the Ma p ty enter. Program scope, need and past results are covered in the accompanying proposal. Present equipment has received CPR several times during he ' g past season. It �s doubtful any of the present equipment will accommodate the new "Taxwise 2003 . During a time when many co entities are retrenching, for budgetary reasons, we are attempting to reach out= even further into the Maplewood community. ty e provide a needed service to many, who for various reasons are unable to master t complexities he conlplexlties of * income tax forms. With updated equipment we will be able to cont' ' continue the service for years to. come. Thank you for your interest in AARP Tax Counseling. e o g l oo k forward to providing this service to Maplewood residents, as we look into the Future. s Fran Pott AARP Administration Assistant 10833 33rd St. -N Lake Elmo, MN 55041 Sincerely, Milo Thompso Maplewood Commwiity Center Coordinator 1794 Onacrest Curve Maplewood, MN 55117 AARP Tax -Aide Program. Administered through the AARP Foundation, an affiliate of AARP 601 E Street, NW Washington, DC 20049 (202) 434 2277 Web address: http: / /www.aarp.org:80 /taxaide /home.html Gifts are tax - deductible under applicable law Allen M. H. Buckingham Chair C. Anne Harvey Administrator �9 AARP Vision: "AARP excels as a dynamic presence in every community, shaping and enriching the experience of aging for each member and for society." AARP Mission: AARP is a nonprofit membership organization of persons 50 and older dedicated to addressing their needs and interests. We seek through education, advocacy, and service, to enhance the quality of life for all by promoting independence, dignity and purpose AARP Goals; AARP's strategic issues are health and wellness, economic security and work, long -term care /independent living /end of life, and personal enrichment. The Tax Status: AARP enjoys 501 -c -3 tax status with the Internal Revenue Service. The Issue: The AARP Income Tax Counseling site at Maplewood Community Center is in need of additional computer hardware to accomplish the task at hand. The available equipment is no longer adequate. The Proposal: We are requesting funding from the Maplewood Charitable Gambling Fund to provide a laptop computer, suitable for the Tanvise 2003 program. The Need: 1. Through the current season we performed CPS. several times on existing equipment. It was equipment failure, in difference to operator skills. 2. Laptops are essential, rather than PC's, to provide the mobility of securing equipment at the close of each session. 3. Laptops are essential, since IRS mandates equipment must be secure during times it is not in operation. 4. We will be increasing utilization time more than 60% (320 hours rather than 200 hours) per season. Volunteer hours will be approaching 13/4 FTE (3840 volunteer hours). 5. We will be able to reach beyond the 518 clients we served this season. We will be ordering 1500 client envelopes for next season. 6. This investment will serve the community far into the future, as suming taxes will still be part of commuxrity structure far into the future also. City of Maplewood Request to Spend .Charitable Gambling Funds Information Namro of organization requesting funds Phone Number Address ' ,j City state Zip 0 � � t� t I� & k aV Check Type of Organization Making Request: K city ❑ County ❑ Sdi ool District No. Non - Profit (please attadi proof of 5010 status) 0 Other (specify) Print - aruraticm Contact Per Position Laivfi,iI Purpose .Request The above -named organization requests lawful gamblin g profits for the follmvingpurpose: ]E xplain exp enditure - attach additional sheets if necessa Amount Requested $ By Completing and signing this form, the organization confu that the requested funds will be spent for a la ANIul purpose. This request exp one year from he date below. 1112- Signature Title Date 98 - diargain'.157t O Justification — Outline how project mects guidelines established by City Council on Awards from Fund. r n 05/27/03 16:36 FAX 612 779 9608 MPLWOOD COMM CTRuuliuuj Chairtable Gambling Users 7 " ACW AARP Tam 501 C -3 Ramsey County Activities benefiting yo uth Maplewood Police Department A NAMI 11rN .A. - 7 TSE A -1 St Paul Area Council of Churches. A -7 Maplewood Fire D artment p � A-10 Regions Hospital/Ramsey Co. A► - 10 YIPA A - 7 Early Childhood Resource Y A Mixed Blood Theater A - 1 Chernical Awareness A -10 DARE A -10 Citizen Police Academy A - 10 Bloodmoblie A Cable Commission A - 1 Parks and Recreation A-7 DNR/Grateway Trail A -13 MAID A -1 Ramsey County A• Ramsey County Public Hearing A - 2 City of Maplewood AARP Tax Clinic A Them Awareness A - 10 Maplewood Historical Society Halloween Event A Enuna's Place Public Hearing Ramsey County Sh * ff Ramsey A - 10 Maplewood Senior Wellness Carole An derson has stated that we usually spend the entire amount allotted to us by Novembeir 1 of each year. City of Maplewood Request to Spend Charitable Gambling Funds In orrnation Name of organization requesting funds D i Walker @ Ri Phone Number Address _ ._... _- . (65J p*7 2730 Haze lwood Street Maplewood Minnesota 55109 Check Type of Organization Making Request: ❑City ❑ County ❑ Sdiool District No. Nan- Profit (please attach proof of 501 c3 status) ❑ Other (specify) Print - Organization Contact Person Position Law ful Pur ose equ est The above named organization requests lawful gambling profits for the following purpose: Explain expenditure - attach ad ' ' $7,950 P _. _ ditzonal sheets �f necessary Amount Requested $ Walker at Hazel Ridge is an independent, with services senior housing comet p g unity that has . been a part of the Maplewood community for the over 15 years. There is an existin. walkin ath g gp that goes from our front door and connects to the Hazelwood.Park trail system, which is a vital link to the City of Maplewood for our 80 seniors. Currently the walking path needs to be replaced/upgraded to provide a safe usable surface pg p and handicap accessible for many of our seniors who use either a walker, cane, or wheelchair. Our seniors use this path to get to the Ramsey County Library n Maplewood, to watch the children �Y p � n (or their own grandchildren) play soccer, to attend the special events held within the p ark to feed the ducks, or to just relax and enjoy the wildlife of the pond. We also have a senior with. an electric scooter who uses the path to make his way to Maplewood Mall many days s of the week. Many people in the neighborhood also use our path to access the Hazelwood Park trail stem. . system. Our seniors truly enjoy being active members of the Maplewood community volunteering Y Y g countless hours at various churches, collecting and donating food to the local food shelf being grandparents to local school children in need of companionship, etc. The walking path is a great gp g way for the seniors of Walker at Hazel Ridge to stay connected with the co m iunit Y Y the love and U S lCa on — Outline how project meets gu idelines established by City Cotuncil on Awards from Fund. Two blacktop companies have been contacted and submitted the attached proposals. One proposal includes: removal of the existing path and widening it to approximately 8'6". Installation of Glass 5 base and compact. A paver will la 2 %2 " 2341 wear asphalt and will Y p compact and roll until neat and smooth. The cost would be $6,128. The other proposal is to remove existing blacktop and excess fill. Add 6" of class 5 base.. Grade to proper drain and contour. Furnish and install a 2 %2" compacted mat of 2331 type 41 bituminous. The cost would be $6,250. There is another 90' of existing walking path that crosses the park property that connects to Hazelwood Park trail system that is also in need of repair /upgrade. The two blacktop companies submitted a proposal for this portion and the costs were $1,700 and $1724. serve. This request Signature •� c v�L , +0 Title , Dat n i Print Name ` Peggy Arne Housing Director revised 12/98 - char ag J OAT MAP - W • a • ► • • f . • • • • • P" • t NAIL r ry"r . ° • STR2ET �4 c� � e f ° CI u ) � �' zI p UJ \ :::5 f, C CP Le_� HOME ORK - 0 0 1 PHONE779 ___ PHONL7 7 152 A' r�x. s . ft. -�-- FIB g Homeo to provid p armft Asphalt Inches Compacted W o e yo" Overlay Existing Asphalt Overlay Existing Concrete . emove One Layer Asphalt . w� or�� La ' -G CD Re ay..r Concrete El Case Your Base a ' Y�6 o a nd Add ro Estabicsh Inches ` . . - . Dig Out, if necessary, acid Add _ . Inches Base . NOTES} 1 t l ec 7 r n tl L o� Ira C JOB QUOTE$ CITY PERM IT $ ,CD 0:te " TC T AL$ BALANCE DUE UPON COMPLETION $ F. AY:ENT IS DUE UPON COMPLETION OF JOB. Finance charge of 1- ll2°Io per month will be assessed on. unpaid balance. =S ,PROPOSAL IS GOOD FO.R 30 DAYS FROM DATE. ACCEPTANCE OF PROP OSAL.The above pricers, specifications, terms and conditions herein and on the reverse side of this contract are hereby accepted. You area authorized to do the work as specified. Payment will be ina•de as stated above. Should conditions unforeseen when estimated be discovered at the time the Job is started, inclu ding but not limited to undergmund. concrete barriers', extended garage suppor concrete or asphalt layers under surf ace thicker than layers estimated, concrete or other debris required to be removed and/or discovered during excavation, owner authorizes contractor to proceed with }ob and ages to pay contractor for additional labor cos ts. Contractor shall not be responsible fo the disrup of service or coy t. of r. epaT caused by out telephone wires or television cable 4 Walker at Ha-z%=.I.Ridue 2730 Hazelwood street Maplewood, M.N. 55109 WC propose as'll"8110,wrs: Blacktop walkincr pzth 312, S' AW P zrk area 861 x 81 Ri=ove exi-stinor blac kto excess fill, -Add. .6"*of Class 5 base. Grace to proper drain and CO n*10*ur. Furnish and install a 2 Vzv$ compacted neat of 2331 t -41 b'tuminous. Rital Price: x',50.00 Paek Areag-I $1,700#00 - T. A. ScIl Ifs k y & Sons, Ine. C ity of Maplewood MAY ' 72003 Request to Spend Charitable Gambling Funds .fin orm afion Name of organization requesting funds Phone Number Maplewood Fire Explorers j 651 747 -8791 Ci Aaaress t 1955 C lar ence St. M a 1 � y s�� � p ew ood MN 55109 Check Type of organization Making Request: c r - i' ❑ County ❑ School District No. ❑ Non -Profit (please attach proof of 501c3 status) ❑ der (sPecifYy r. osiavn Ron Svendsen Butch Gerva The above -named organization requests lawful gambling profits for the following pur A .;. Exp ain expenditure - attach additional sheets if necess Amount Re quested �Y q � .5 are needed to Drovide a safe and educational work environment: 1. Turnout gear (sizes that fit young adults) 2. Uniforms 3. Specialized equipment such as S C B A masks and other tra aids . agin . 4. To participate in local and state explorer competitions Just lca on - Outline how project meets guidelines established by City Council. on Awards from Fund. .-The Manlew-o-n-H Fire E x lovers is a gro u of men and w. o m en who are interested in - learnin'g the. duties and responsibilities of firefighters. This y oung g roup has n g Y g g p o funding source available to them to adequat4y adequately meet their needs. The Maple wood Fire Department assists the in any way possible as w ell as providing used equip m ent that in m any cases does - not p rovide adequate safety because of an improper fit. This group of men and women will be the of future. the Maplewood Fire. Department and we work with them on an ongoing basis in order to g roo m them for their future roles as Maplewood Firefighters. . The instructors are all Maplewood Flre- fighters who - v- alunteer their time on Sunday evenings with the young people. By Completing and signingy this form, the organization confirms g that the requested funds win be spent for a lawful purpose. This request expire yet om the Jate below. signature Title Ron Svendsen - Butch Gar vq; Date revised 12/98 - chargam.fi m May 2, 2003 Mr. Richard Fursman City Manager City of Maplewood 1830 East County Road B Maplewood, MN 55109 Dear Mr. Fursman: On behalf of the Maplewood Fire Explorers, I am requesting a donation of $5,000 from the Charitable Gambling Fund. This money will be used to work with our Explorers, which range in age from 13 to 17. The Maplewood Fire Department developed this program from a model of the Boy Scouts of America and we have 11 members at the present time. The kids meet every other Sunday and learn basic fire skills, as well as EMS skills. All of our kids have been trained in CPR and are presently being trained by the Maplewood Firefighters. This training is equal to the basic Firefighter 1 course that is offered through Hennepin Tech. These kids have put in a lot of hard work and energy and will make outstanding future firefighters for the city of Maplewood. The $5,000 is needed to provide adequate turnout tear and equipment that is unique to their training. We also hope to attend the State Explorers Challenge, which allows the Explorers to put their skills up against other explorer groups from around the State. I would appreciate any consideration you could give us regarding these funds. If you have any questions or would like us to attend a Council Meeting, we would be more than happy to do so. Sincerely, - Ron Svendsen Explorers Coordinator Butch Gervais Explorers Coordinator City of Maplewood Request to Spend Charitable Gambling Funds In ormati'on Name of organization requesting funds Phone Number (JIAIdhA',5 Sufe�_j L K W51 Address City Mate Zip a2 8 l j G`. c, ` C Y 0 Check Type of Organization Making Request: ❑City ❑ County ❑ School District No. )<Non- Profit 1 ` ' (please attach proof of 501 c3 status) ❑ Other (sp - -_ - -- ° " - -- Position Tex k CjCr TLC; t", V, E Lam #.I Ae q yest The above -named organization requests lawful gambling profits for the following purpose: Explain expenditure - attach additional sheets if necessary Amount Requested $ Q 9 00 Jl1StI CatlolZ - Outline how proje,; metes guidelines established by City Council on Awards from Fund. r By ompletin.g and signing 's form, the organization confirms that the requested funds - will be spent for a lawful purpose. This request s.ou t ate belo e 'Title D e Print Nam revised 12/98 - chargain.fim Purpose & Justification: Children's Safety Centers is a non - profit organization that provides supervised visitation and safe exchange services. CSC offers services to children and families where there has been a history of abuse, neglect, or maltreatment. Supervised Visitation and Safe Exchange services allow children to remain in contact with their non - custodial parent, benefiting from the support of both parents, but free from the threat of abuse. Based in St. Paul, CSC provides the majority of its services to families living in Ramsey County, including families living in Maplewood. In 2002, CSC served 981 families from Ramsey County, and Ramsey County's support of CSC ensures that children and families from Maplewood and other cities in the county receive first priority for available services. Beginning in June, 2003, CSC is planning an outreach and fundraising event based in Maplewood. Plaza Theatre of Maplewood will open its doors on Wednesdays throughout the summer (typically closed to the public that day) to offer low- priced movie tickets to family movies. These movie showings will be open to the public, and 100% of the ticket sales will be. donated to CSC. This project has a dual benefit to the city of Maplewood. First, city residents will have access to family movies at an additional time during the summer months. Secondly, the funds generated from ticket sales will directly benefit the provision of services to families in Maplewood and the greater Ramsey County area. To promote the movie showings and educate the public about the importance of supervised visitation and safe exchange services, CSC is participating in the Maplewood Parks and Recreation parade. At the parade, CSC will reach children and families who may be interested in attending one or more of the Wednesday movie events and who may be in need or know someone in need of CSC's services. CSC is seeking funds to support the purchase of outreach materials for this event. A breakdown of the requested amount is as follows: Fliers $100 To hand out during the parade Brochures $100 To hand out during the parade and at CSC's booth T -Shirts $100 For CSC's parade volunteers Orange Ribbon Pins $500. To promote May as Supervised Visitation Month Parade Float Supplies $100 Streamers, balloons, banners for float decorations Total $900 A copy of Children's Safety Centers 5016 status is attached. Thank you for your consideration of this request. Children's Safety Centers• Providing Safe Haven For Children During Parental Visitation May 7, 2003 Ms. Melinda Coleman City of Maplewood 1830 East County Road B Maplewood, MN 55109 Dear Ms. Coleman: Please accept Children's Safety Centers' proposal for funding from the city of Maplewood's charitable gambling fund. We have exciting projects going on in Maplewood this spring and summer and are requesting funds for the purchase of outreach and fundraising materials for these events. The funds will assist CSC in providing both low- priced movies to city residents at an otherwise unavailable time and raising money for CSC's supervised visitation and safe exchange services which benefit both Maplewood residents and families in the greater Ramsey County. If I* can provide any additional information for you, please call me at 651- 774 -4990. Thank you for your consideration of this request. Sincerely, Teri Mc ghl Executive Director 281 Maria Avenue, Saint Paul, MN 55106 Phone: 651 - 774 -4990 Fax: 651- 774 -3652 E -Mail: communityrelations@childrensafetycenters.org Web: childrensafetycenters.org City of Maplewood Request to Spend Charitable Gambling Funds Tnf ormadon Name of organization requesting funds L 0 0 - W eY�r I - aress c 0 Check Type of Organization Making Request: ❑Ciy ❑ County ❑ School District No. Y N , on-Profit State Q - Other (specify) Phone Number 51 r7 zip (please attach proof of 5 U 1 c3 status) Print Qrganizatimantact Person - Potio a I a,h Jin ek Lawful Pulpose Re nest The above -named organization requests lawful gambling profits for the following purpose: E x lain ex enditure - attach additional sheets if necess Amount Requested $ - P P ary f L.C. Webster Elementary is a neighborhood school community of 399 students. Of the 399 students, 261 students (65.4 %) are residents of the City of Maplewood. This school year (2002/2003), all of the children that lived in the Century to McKn.ight/Larpenteur to Stillwater area and previously attended Beaver Lake Elementary in Maplewood, now attend L.C. Webster. Currently, L.C. Webster has a small play area with inadequate playground equipment compared to other community schools (for example, the L.C. Webster play area does NOT even have swings). The play system was installed approximately 10 years ago. The L.C. Webster Parent Teacher Organization (PTO) would like to expand the play area by adding some new equipment (such as benches, traditional swings, tire swing, tether balls.) The addition of these items will enhance the school community while also providing an enhanced atmosphere for outdoors learning (e.g., benches will be placed so that teachers can utilize them for outdoor classes such as science). The PTO has set the goal to install any new playground equipment before the ground freezes this fall. The PTO has been in contact with the School District and they have agreed to provide the pea gravel for any expansion to the play area. It is planned and intended that local families/businesses of Webster students will contribute their labor and equipment to enlarge the play area and install the new equipment. Jusfifica on — Outline how project meets guidelines established by City Council on Awards from Fund. This request is for funds to purchase play area equipment for L.C. Webster Elementary School. L.C. Webster is located in North St. Paul and as part of Independent School District 622 "community" the student population crosses traditional city boundaries. 65% of the students attending L.C. Webster are residents of the City of Maplewood. The L.C. Webster Parent Teacher Organization is a chartered non -profit corporation governed by the State of Minnesota. The L.C. Webster PTO has the goal to install any equipment purchased by charitable gambling funds this fall before the ground freezes. By Completing and signing this form, the organization confums that the requested funds will be spent for a lawful purpose. This request expires one year from the date below. [Name C crn h revised 12/98 chargam.frm 05/0203 11 :17 I D : MAPLEWOOD/C I TYMANAGEP FAX : 161263' 2209 City of Maplewood Request to Spend Charitable (]"rambling Funds PAGE z - 7 2 00 In ��rrnation Nona of 1)%%nizat6A% Mileotuw KuWti )'Wile N%unber The St. Paul Red Cross and Maplewood Ca muni.ty Center ( see attached.) 651 291-6789 Mkkciu l ity stato b . Robert SL reef" St Paul MN 55107 Chiv. k Type of Orguuizatim Making Requam Ocky CI Cowlty n Vdloul nivtrid No. Ncsi- 1'rnlic St -Paul .Ame _R Cros - ..._ (P lease atlad, prual' o f su lc.3 Mg, tul! U Odicr (specify) _ -..__ ... _... _.. B2aana Carlson Youth .Programs Associate I.rlw ul Pur «.tie Request "I'hd abuvo -named orpni »tivn1 retiticsls luwfil1 gambiing prolita liar the fhllimu' l ; tnnllc ve: _ explain ux2endit - attach additio yhucts if uuc;essyjy. Amount Requested 54, 332.00 Please see the attached docuunent . JUSfi ICUtiOn - Outlinct how prOjPA mcttu guidelipm otahliolial 1)y City C oitncil (xi Awar& .kom Fund, Please see the attached document. B Coinpiuliug u ,4i8IliHg this IOnn, the urgunization expirCs untr ur ' oln t1u d Me bcaow. s; that the rcgiiu. led funds will be ,vpent for a lawful piirpo.s -e. 7'hiw mquest 7Ytlu DaAe Print Name Da J. Therkelsen Chief .Executive Officer 5/7/03 rcvincd 12/98 - dwrg►►tn.ihn American 176 South Robert Street Red Cross St. Paul, MN 55107 Mi (651) 291 -6789 Fax (651) 290 -8993 of the St. Paul Area www.arestp.org Lawful Purpose Request The American Red Cross Babysitter's Training program is one that save lives. It saves lives because of the amount and depth of training students receive. In this course: • Students practice rescue breathing on infant and child manikins; here students learn what it actually takes to perform this life - saving maneuver. • Youth are able to practice first aid action steps like controlling bleeding." This requires first aid materials like bandages. • Students learn about diapering. Not only do they learn how to correctly diaper a child but also the importance of body substance isolation. That is, to protect oneself from disease and infection by wearing gloves and washing hands. Accordingly, using gloves during training is another added expense. • Participants learn about proper feeding techniques and bottles and/or spoons are used during the feeding lesson; moreover, students learn about burn hazards and emergency action steps on choking. • Students also practice and skill test on the Heimlich maneuver for infants and children. Manikins or baby dolls are needed at this time. • Baby dolls are also used, as youth are able to learn three different holds for infants: the cradle hold, the football hold, and the shoulder hold. Practicing all of these skills provides, students the advantage of actually practicing the skill and learning good technique. This adds to the real -life lessons in this course. • Students learn positive decision- making skills, among other topics, which are covered in the student handbook. Each participant receives their own handbook, which contain first aid action plans. • Students receive a safety and first aid kit, which includes an emergency information pad, starter first aid materials, a flashlight, a wallet. cardholder and a pen. A certified Red Cross Babysitter's Training instructor teaches this six and a half hour course. Therefore, students not only pay for materials but they also incur the fee the facility must pay to hire an instructor. This grant would allow Maplewood Community to significantly reduce the cost to each student through training a staff member to become a certified Red Cross Babysitter's Training Instructor. There has been an expressed demand to reduce the price of the Babysitter's Training at the Maplewood Community Center by its residents. Reducing the price by funding the program would allow many more youth to take Babysitter's Training. Furthermore, the facility would not lose revenue by renting materials and hiring instructors for each class. By providing these materials to the Maplewood Community Center, the price will be reduced to countless students by allowing the center to afford its own materials. Consequently, the Maplewood Community Center would be able to offer the course at a reduced cost for an extended period of time. (See attached price sheet) Together, we can save a life American Red Cross of the St. Paul Area 176 South Robert Street St. Paul, MN 55107 (651) 291 -6789 Fax (651) 290 -8993 www.arestp.org Item Cost Quantity Total Babysitter's Training Handbook $ 9.75 per p articipant 20 $195.00' Babysitter's Training Safety and First Aid Kit $ 13.45 per participant 20 $269.00 Babysitter's Training Video $125.00 1 $125.00 Baby Anne (4 pack manikin) $335.00 3 $1,005.00 .Little Junior (4 ack manikin ) . $617.00 3 $1,851.00 .Baby Dolls (12 dolls) $48 1 $480.00 Extra Faces 12) $90.00 1 $90.00 Extra jaws (8) $48.00 2 $96.00 Extra Arnie Lungs 25 $15:00 1 $15.00 Extra Junior Lungs (25) $45.00 1 $45.00 Box of Gloves $ 12.00 per box 1 $12.00 Diapers $15.00 1 $15.00 Bottles 12) $24.00 1 $24.00 - Bandaging Supplies $30.00 per box 1 $30.00 Babysitter's Training Instructor Course $80.00 per p articipant 1 $80.00 $4,332.00 *Manikins are reusable. Decontamination and lung/face replacement procedures are learned by the instructor during the instructor training. However, Maplewood Community Center will be responsible for reordering after stock for student handbooks, safety and first aid kits, gloves, bandaging supplies, and extra lungs run. out. Together, we can save a I ife American Red Cross of the St. Paul Area Justification 176 South Robert Street St. Paul, MN 55107 (651) 291 -6789 Fax (651) 290 -8993 www.arestp.org The American Red Cross Babysitter's Training program benefits the City of Maplewood as it provides the community responsible trained youth, ages 11 -15, in care- giving and personal management skills. This affords many parents the option of hiring a trained babysitter for those children who are "too old" for day care but too young to stay home alone. Furthermore, it may save on families' discretionary income to pay for a babysitter versus a day care facility. Additionally, babysitting is often the first paying job young people are allowed to secure. By accepting the responsibility of caring for others, young people grow in maturity and. self-esteem, while simultaneously developing leadership and decision - making skills. In earning a babysitter's training certificate, youth can identify such training on future job applications. Babysitter's training is a fun, interactive class that gives youth the skills and confidence to become a great care provider. It also gives parents of the babysitter and the cared -for children peace -of -mind knowing their babysitter has been trained in essential care - giving and decision - making skills. Moreover, the babysitter has acquired the tools to safely locate and interview for babysitting positions. Support from community partners, like the Charitable Gambling Fund, enables the Chapter and the Maplewood Community Center to train youth in practical and viable applications that result in positive youth development. In turn, this positive development within our youth will lead to a healthier community. Youth are our future. Training them today on information like SIDS and Shaken Baby Syndrome will contribute towards a future generation of informed parents. We appreciate your time and consideration in reviewing our request. If you have any questions or would like more information on the Babysitter's Training program, please contact Bryana Carlson, Youth Programs Associate, at 651-291-6783. Babysitter's Training has been reviewed and supported by the U.S. Consumer Product Safety Commission, Girl Scouts of the U.S.A., Boy Scouts of America, YMCA. of the U.S.A., Boys and Girls Clubs, JCC Association and 4 -H. Together, we can save a life c k� AGENDA NO. �I Action by Council Date. Endorsed. Modified Rejected AGENDA REPORT TO: FROM: RE: DATE: City Manager Finance Director a 2004 -2008 CAPITAL IMPROVEMENT PLAN (4 VOTES) June 2, 2003 PROPOSAL It is proposed that the 20p4 -2008 Capital Improvement Plan be formally adopted with a strong commitment to follow the construction and financing schedule in the C.I.P. for public works projects. BACKGROUND The Capital Improvement Plan is a planning tool used to identify needed capital projects and to coordinate the timing and financing of projects. Capital projects for the Maplewood C.I.P. are defined as major equipment purchases and construction projects costing in excess of $50,000. The 2004 -2008 C.I.P. replaces the 2003 -2007 C.I.P. that was approved by the Council last year. No tax levy for 2004 is required by the C.I.P. because when it was prepared it was anticipated that the Legislature would be revising the tax levy limit law to prohibit tax increases in 2004. The tax levy payable in 20.03 for the CIP was $793,700 which is an increase of $499,900 over 2002. An annual tax levy of $678,700 will be needed beginning with taxes payable in 2005. Details on the tax levy are on page 2 -10 of the C.I.P. booklet. As part of this City Council adoption process, a strong commitment to follow the construction and financing schedule on pages 1 -10 and 1 -11 in the C.I.P. is needed. This will allow the City's engineering staff to be fully utilized and will minimize the need for consultant engineers. Also, it will facilitate Finance Department planning for the 2004 bond issue that will finance the public works projects. Consequently, a public works project to be constructed in 2004 must be included in the C.I.P. to facilitate the engineering required for the project. Projects not scheduled for 2004 in the C.I.P. will be delayed to 2005. PLANNING COMMISSION The Planning Commission reviewed the C.I.P. at its meeting on June 2. A representative of the Planning Commission will be at the Council meeting to report on the action the commission took. ACTION REQUIRED After the 29- minute video of the C.I.P. is shown, it is recommended that the Council adopt the attached resolution. Since the C.I.P. is part of the Comprehensive Plan, it requires four votes for adoption. Attachment PACIPIADOPT RESOLUTION WHEREAS, the 2004 -2008 Capital Improvement Plan coordinates the timing and financing of major equipment purchases and construction projects, and WHEREAS, the 2004 -2008 C.I.P. is a planning tool for City staff and elected officials, and WHEREAS, it is important to follow the construction and financing schedule on pages 1 -10 and 1 -11 in the C.I.P. in order to fully utilize the City's engineering staff and minimize the need for consultant engineers, and NOW THEREFORE, BE IT RESOLVED, that the 2004 -2008 C.I.P. is hereby adopted as a planning document, and BE IT FURTHER RESOLVED, the construction and financing schedule on pages 1 -10 and 1 -11 in the C.I.P. will be followed to the greatest extent possible. MEMORANDUM TO: Planning Commission Members FROM: Finance Director )&44� RE: REVISED PAGES FOR 2004 -2008 CIP DATE: June 2, 2003 Attached are two revised pages for the 2004 -2008 CIP. On page 1 -6 the percentages in the table at the top of the page have been revised. On page 2 -8 amounts in table for total debt and legal debt margin have been revised. The proofreading process should have caused revisions in these pages prior to printing. NEW PROJECTS IN THE CAPITAL IMPROVEMENT PLAN Changes in project expenditures for the years 2004 -2007 within this C.I.P. compared to the previous C. I. P. are as follows: Year 2004 2005 2006 2007 TOTALS 2003 -2007 C.I.P. $9,500,500 6 9,290,500 6,465, 500 $32,014,200 2004 -2008 Increase (Decrease) C.1. P. Amount Percent $16,025,350 $6,524,850 68.7% 9 2 44.3% 8 -784,320 (8.4 %) 8 2 32.1% $42,826,540 $10,812 33.8% Some of the increases listed above are due to changes in the time schedule for projects. New projects within the 2004 -2008 C.I.P. total $17,502,500. The projects are as follows: $1,765,000 Gladstone Area Streetscape in 2005 -2006 785,000 Gladstone Area Redevelopment in 2006 2,340,000 Hillcrest Area Roadway Improvements in 2008 750,000 Hillcrest Area Redevelopment in 2008 2 50 000 Hillcrest Area Streetscape in 2007 -2008 $7 $56,650 SCBA compressors in 2005 280,000 800 MHz Communications System in 2006 $336,650 $400,000 Gladstone Savanna Improvements in 2008 200,000 Priory Preserve Improvements in 2004 50,000 Nature Center Vehicle in 2006 200 Expansion of Nature Center Site in 2007 Nature Center Multipurpose Building in 2005 $925,000 1 -6 The City's last bond issue in 2002 had an "Aa2" rating by Moody's Investors Service. Moody's increased the City's rating from "A -1" to "Aa" in 1989 due to "continued growth and diversification of the City's economy, strength and long -term stability of its dominant taxpayer and well maintained finances add to margins of protection for debt which poses a moderate burden." In 1997 Moody's expanded their rating scale by adding numerical modifiers 2 and 3 to ratings. Before the change, the top three ratings were "Aaa," "Aal," and "Aa." The top ratings in the expanded rating scale are "Aaa," "Aal," "Aa2," and "A0." Only about 13.6% of Moody's ratings nationwide are "Aa2" or better. The projected debt ratios indicate that Maplewood will probably be able to maintain its present bond ratings through 2008 Another important factor related to the City's debt capacity is the State legal debt limit. This limit is 2.0% of the assessor's market value of the City's tax base. Bond issues covered by this limit are those that are financed by property taxes unless at least 20% of the annual debt service costs are financed by special assessments or tax increments. Maplewood has three debt issues that are subject to the debt limit in 2004 -2008. The difference between the statutory debt limit and the bonds outstanding that are covered by the debt limit is referred to as the legal debt margin. The table below shows Maplewood's legal debt margin for the years 2004 -2008. It indicates that the City is currently and will be significantly under the legal debt limit for the entire period. Projection of Legal Debt Margin December 31 2 -8 2004 2005 2006 2007 2008 Market value of taxable property $2,726,270,000 h� 0 A\ K h \ \\ Y� h+ } 4\ Y 4}] k\ Y h A 10. J h W p p� y h� h\\ h \\\\ N.\ 4� C h' i O.4 A\\\\\\\\ Yh\ VAV\ \H'h\YiA]0.�LJ0.VW0p0.\W4\4Nh\\\ \Y h\\\\\ $2,963,168,000 U. \\ a� 0 4 k W 0 h� 0. \\\\ \\ 14 W v\\\ U h' J N C d p 7] C. \ \� C-0 h\ O}] 0 s \\\ Y h tl 0: i h\ VW\ V\\ Vp�CA�hUOh\\ Vh\\\ Vh\^ hbN .\V�tl.V \ \VfhV\�[N0.�h\1UOhW\l\ $3,220,651,000 Y{ h\\ Y{ h\ Y{-0 C{ i i y Y h\ Y{ J \ \\ W }\ N\ \ \. v, � 4 \ \\\ \\ Y L N}}\ U \ \\ Y{ U0.\ tltlhKA\\\\ 1 k\ VChNh\ Y�VwU' vYh\\\\\\ VV.\ 4\\\\\\\ tlhY. Vh\\\\ YLh1W. $3 L v �\ Y P}. \' S� \\ H T \ \\ Y h R Y tl A\ \+ h 4\\ Y h\ h\ Y+}• n' h \ \ \\ 4 \ \^ t• N 5 b h! h h W}.\ i1\\\ Vh' AUh\\ VV\\ Vbh\\ YhYh\\ k\\ 4\ i \\\Vth \hl\4\H\Yt' $3,804,683,000 U: 0 h \\ h 4 U.\ 1 T h \\ Y C h u Y� w� M h h\ Y 4 k Y G M\ Y h\ i h W \\ Y Y.\ N 6 C h Y C i h' M \\V06h4 H.\ 41\\ Yh\\\ tVk\ Yh4' JhVJJSkHh \ \YLCh \ \4 \ \\iNb!h\\ \ \W Statutory debt limit: 2.0% of market value 54,525,400 59,263,360 64,413,020 70,010,160 76,093,660 Amount of debt applicable to debt limit: Fire Safety Bonds 2000A 3,225,000 3,105,000 2,980,000 2,850 2,710,000 Equipment Certificates 2001A 355,000 180,000 0 0 0 Open Space Ref. Bonds 2002D 3,160,000 2,885,000 2,605,000 2,315,000 2,020,000 Total Debt Applicable to Debt Limit 6,740,000 6,170,000 5,585,000 5,165,000 4 Legal debt margin - December 31 $47,785,400 $53,093 $58,828 $64 $71,363 2 -8 AGENDA ITEM AGENDA REPORT Acifi by `o n. y TO: Richard Fursman, City Manager FROM: Charles Ahl, Director of Public Works /City Engineer 9= ---- Erin Schacht, Engineer 1 Modi ... .. - Rejected - SUBJECT: Carlton Street, from Conway Ave. to Minnehaha Ave. City Project 03 -22 Resolution Ordering Preparation of Preliminary Report DATE: June 2, 2003 Introduction /Summary Carlton Street from Conway Ave. to Minnehaha Ave. (see attached map) is listed in the city's capital improvement plan for reconstruction in 2004. The city council will consider initiating the project by approving the attached resolution ordering the preparation of the feasibility study. Background Carlton Street is located in the Beaver Lake Neighborhood and is designated as a state aid route and definitely ranks as one of the poorest streets in the city, yet carries over 2500 vehicles /day. This project would consist of approximately 0.5 miles of street reconstruction and drainage improvements. Authorization to proceed with the preliminary report is recommended. Budget Impact The estimated cost of the preliminary report preparation is $25,000. A consultant engineer selected by the city engineer will prepare the report. The study cost will be paid as part of the project funding. If the project is eventually ordered, state aid funding and assessments will cover these costs. Recommendation Staff recommends that the city council approve the attached resolution Ordering the Preparation of the Preliminary Report for the Carlton Street Improvements (Conway Avene to Minnehaha Avenue), Project 03 -22, and authorize the finance director to transfer $25,000 to the project fund. EMS jw Attachment: Resolution Site Map RESOLUTION ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to Carlton Street, Conway Avenue to Minnehaha Avenue, City Project 03 -22, and to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $25,000 are appropriated to prepare this feasibility report. CD Of BUSH AV,� C:)'��" w � r Q 34 E. 68 3M� � ✓N "� -"��� La ke i l 0 �o ry z„ 264 6 o l r2 zs, � CONWAY - ivuturU ll I J Center D I � J �- J z = W Q U MINNEHAHA AVE. � 1 MARGARET A E. Lio J �Pa J 255 5th � AVE. ry 7 w z o p z FREM ONT 252 t Qf w L4OR. a � U 253 AVE SE VICE • �IMIMYMl�ww . .. ...........l���1��1�11� 11�i Project location no scale Exhibit 1 Project Location Carlton Street, from Conway Ave. to Minnehaha Ave. City Project 03 -22 AGENDA ITEM AGENDA REPORT TO: FROM: SUBJECT: Richard Fursman, City Manager Charles Ahl, Public Works Director /City Engineer Chuck Vermeersch, Civil Engineer Aefion b y Cou Date .� Endorsed Modified _ -" *WN W Rejected. Arkwright Street Extension, North Of Kingston Avenue, City Project 03 -23 Resolution Ordering Preparation of Feasibility Study DATE: June 2, 2003 Introduction The city council will consider approving the attached resolution ordering the preparation of a feasibility study for the extension of Arkwright Street on an existing right -of -way north of Kingston Avenue, construction of a temporary cul -de -sac, and extension of utilities to the cul -de -sac. Background Kou and Shona Som, owners of the property at 1740 McMenemy Street, would like to subdivide their 3.26 -acre property for the construction of 2 additional single - family parcels. They have submitted a petition letter requesting that the city engineer prepare a feasibility study to provide street and utility access to the property. Attached is a letter from Mr. and Mrs. Som requesting a feasibility study to extend street and utilities to the undeveloped portion of their property. Because 'this request is essentially a development request, the work on the feasibility study would not begin until the city has received an escrow to cover preliminary engineering expenses. The escrow has been estimated not -to- exceed $5000.00. Any unused portion would be returned to the petitioner or used for design fees if the project proceeds. If the project is eventually ordered, it does not appear that any other properties would be impacted financially with assessments. Benefit would be 100% to the petitioning property. Budget Impact Expenses for the this project will be covered by the applicant and would only result in engineering revenue to the general fund. Recommendation Staff recommends that the city council accept the applicant's petition and approve the attached resolution Ordering the Preparation of a Feasibility Study for the Arkwright Street Extension, North Of Kingston Avenue, City Project 03 -23. CJV attachments: Resolution Som Request Letter Location Map RESOLUTION ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to extend Arkwright Street north of Kingston Avenue, construct a temporary cul -de -sac and extend utilities to the cul -de -sac, City Project 03- p ry 23 and to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the ro osed improvement be referred to the city engineer for study and p p that he is instructed to report to the council with all convenient speed advising the council in a relimina way as to whether the proposed improvement is necessary, cost p ry effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $5,000 are appropriated to prepare this feasibility report. i � Q B cn o � J C/o CO. RD. �i.wvwimwxnvw,.W.v ............ v.... Project Area / Enlarged U U SKILLMAN II.1 AVE. W�� of Q w m o N AVE. w Edgerton e wn Park �N AVE. y 0 o � V) V) W � D � RIPLEY m AVE. F AVE. a4 a � § /Spoo B2 Lake C) VIKING V) V _ c� °- LA :... 0 o z rF O Y w MT.< VE a 0 LAURIE p � Ro: p < Y 25 ROSELJ i7 BEL LWOOD 7a V) SUMME O v V) f cn II.1 AVE. W�� of Q w m o N AVE. w Edgerton e wn Park �N AVE. y 0 o � V) V) W � D � RIPLEY m AVE. F AVE. a4 a � § /Spoo B2 Lake BURK ELDRIDGE � ,r V llehrl�.,e nri \Il1AIT CT. Ma pl ecrest Park AVE. Keller La Y 1 7 � i S t r vci ii iii iU I pLLIVIVIV Lake SKILLMAN AV. � KEN OOD LN. w 3 • BELLWOOD 0 0 SUMMER 0 0 0 3;: o � CT. w z i Q. 3: V) v W z Y '0 J Z Z V) o° J Y �Q }- U' SWAY w G AT � J RIPLEY AVE. A _ Q w 2 7 cn > Round m K I N GSTO N Q AVE. tii �S a� . N..N La ke r PRICE z AVE. Q 30 �- 0- Q it 1 n58 61 Exhibit 1 - Project Location no scale Arkwright Street Extension, 03 -02 North of Kingston Avenue C) VIKING DR. LA 0 o 0 Q 0 LAURIE CT. U Q < Y 25 BURK ELDRIDGE � ,r V llehrl�.,e nri \Il1AIT CT. Ma pl ecrest Park AVE. Keller La Y 1 7 � i S t r vci ii iii iU I pLLIVIVIV Lake SKILLMAN AV. � KEN OOD LN. w 3 • BELLWOOD 0 0 SUMMER 0 0 0 3;: o � CT. w z i Q. 3: V) v W z Y '0 J Z Z V) o° J Y �Q }- U' SWAY w G AT � J RIPLEY AVE. A _ Q w 2 7 cn > Round m K I N GSTO N Q AVE. tii �S a� . N..N La ke r PRICE z AVE. Q 30 �- 0- Q it 1 n58 61 Exhibit 1 - Project Location no scale Arkwright Street Extension, 03 -02 North of Kingston Avenue Ma 21, 2003 Attn: Council Members City o f Maplewood Maplewood, MN Dear Council Members and staff: Both I and m wife would like to re a feasibilit stud for the back portion of our propert we are sellin The potential bu are considerin buildin 2 residential homes. If you should have an questions or concerns, please feel free to contact me. Thanks so much. B s tf -e q a rd Kou R. Som 1740 McMenem Street' Maplewood, MN 55117 651-353-9186 FAX COVER LETTER TO: NAME* COMPANY: PHONE FAX #�O fr Pa tty Colem$u . Edina Realty Title Phon e'#651 779-2625 FAX #651748-7734 j So #9 Total number of pages ` Please eOBtaet me if all - a� .� � y es are not received f . A Al '7 7 'iNlAl t f POLICY No. 531 r r FIDELITY NATIoNAL TITLt SURA _T_.'t Co o y O RK Premium s Simultaneous issue - Policy No. 5412 - 571374 SCHEDULEA Date of Policy: October 28, 1997 at 8. 04 a �m, Amount of in -ance $132 _, 0. 0 i 1 Na of Insured: o i-i R. Soon and Shoua H, Sore 2. The estate or interest in � i e land which s covered by this po i Fee Simple 3. Title to the estate or interest in the land i S jested in: Kou R. Som and Sboua H. Som. 4. The land reLerred to In this olio . � y Is described as follows: See attached Exhibit " BY \, " AIIT Q ZED SIGNATORY � and O Marshall (3074) FORM 5310!5312 - A (5/93) 7 '.t +707 nei TORR ENS 1 740 MeWlenemy Street Ia.Piewood, NT 55 109 ALTA OWNER POLICY 1990 SCHED PoLICy 1990 e, ) 10 92 SCHEDULE (i(V)AA 7 I 1 NIAI 3 l 1 T I V 3 W J I r'4 C X A 7 ' 7 7' 1 W[Ai Countersigned a FIDELITY NATIONAL TITLE LE INSURANCE COMPANY OF NEW YOB POLICY No. 5312-2 SCREDULEB EXCEPTIONS FROM COVERAGE i i This policy does not insurc against Toss or daina � - v�h�e � hand the �an�pan� X11 not pay costs att�rnc s' fees or ex penses) ` f arise by reason of; y � s) I 7 � - The Tien of ,ail taxes and assessments for the year 1997, and thereafter. taxes for the year 1997 and prior years are paid r'-1,N, No. 17-29-22-33.000 2- any lien, or right to a lien, for services, Tabor or material heretofore or hereafter furnished, unposed by law and not shown by the public records. 3. Any e-ncroachments easements . �� � , �. , n�eas�arernents, variations �n area or cox�tent p o �s or o facts wi a coo - recit surve' of the P would sh ow. 4. Rights or claims ofparties in possession. 5• .heads Wys streams or easements ' � . , if ably, not shown of record, riparian rig hts and the title t feed -in lands. � � any 6. The mortgage from Kou R. Sorn and Sha ua Fl. Som, husband and wife, as ,jot tenants f© New Century Mo rtgage Corporation, a California +Ca rporation, dated September 25, 1 997 and recorded October 2$, 1997, at L�ocun�ent �o, I 1 ��459 lr� the original amount 104, $0_ 7. The mortgage from won R. S oxn and Shoo • a H. Soon h�sb�nd and wife, to First Banl� N.A. dated September 25 ,' 1997 d recorded October 8, 1 997 as Document No. It X5494 • �a �e vim. inat amount of $ 19,650.00, � Raynlo dO �vla�rsha I ( 3074' r j FORM 52q6/5312--8(6/93) ALTA Q WIER S POLICY 1990 SCHE ULE ]� ALTA OWNER'S POLicy 1990(Rev,, 10 -17_92) SCHEDULE J3 WIN V 34 AA 7 ` 7 7�� 4� I�� • i 0 . Fidelity National Title Insurance Company 4F NLW YORK NEW YORK, NEW YORK PAYMENT of LOSS ENDORSFMENT Attached to and forming a part of Poiiev No. 53 12-263800 of FIDELITY NATIONA V'I'LE IiN�- RANCE CO OF NEW YORK 'I`fie PAYMENT OF L)SS rovi i n of the CONDITIONS AND STIPULATIONS s amended to ,add the tollo g: (e) %en a. settlement of all or an art of a claim has e • � � � b en agreed to �n a written settlement agreement with the Insured and the amo twt of a Nos there:e loss shai s is agreed upon N be payable within five (5) business days after the later of 1 receipt b the Company � � F y of the executed settlement agreement, or horn an (2) the date the y 's informed of the satisfactory performance of the conditions aired to b ;' �f may, which are required e satisfied as a condition of payment. This endorseme when countersigned b - - .. an authorized signatory, isade a pf the oNic and s subject to all of the terns and provisions thereof and of any prior endorsements thereto. Except to the extent expressly stated it nei e . th r modifies any of the terms and provisions of the olio and any prior endorsements, nor does it extend the effective p y ec�ve date of the policy and any prior endorsements, nor does it increase the face amount thereof Signed and seated this 28th day of October 1997 O NEA YORK f utho zed Signatory Ra and .Marshall (3074) FORM 26-24-1-94 (1/94) POYMent o Loss Endorsement - Minnesota l EXHIBIT A C OmMencing at the Southwest comer of the North 1/2 of the Southwest quarter of the Southwest quarter of Section 1.7, Township 29 Range 22 West; thence running East along the South line o the North 1/2 of the Southwest quarter of the Southwest quarter aforesaid, 9$4.86 feet; thence nmnm g worth and at aright angles with the last named line, 158.4 feet• thence ' - - n , rt�1'II'�lll� ��St d parallel with; -the- South line--of said of S�ut� e ,, - t quarter of the Southwest quarter aforesaid, 984.86 feet thence rennin South and a w last named line, 15 8.4 feet to the � t right angles wi lace of be mnm P g g, except the 'Test 135 feet Of the North 80 Meet of the S ou th 1 58 .4 feet of the .N orth 1/2 of the Southwest quarter of the Southwest uarte�c of Section 1 � Township q � �vnsh�p 29, Range 22, 'dill � '' nOO I I � WIN � I I 1 I � � W A 7 u : HP Fax series 900 Plain Paper Fax /Co ier Fax History Report for P p City f Maplewood ty p ewood 651 748 3089 May 22 2003 4:51pm Last Fax = Time T, e Identifie anon Duration Egizes. Result May 22 4:49pm Received 1:15 5 OK Result: OK black and white fax AGENDA ITEM AGENDA REPORT TO: Richard Fursman,City Manager FROM: Charles Ahl, Pubic Works Director /City Engineer Chuck Vermeersch, Civil Engineer I SUBJECT: Carver Avenue Trunk Sanitary Sewer, City Project 03 -17 Receive Feasibility Report DATE: May 30, 2003 Introduction 14 01- Action by CAg��, f 111 �Yi s•; . it A t� ,. The feasibility study for the Carver Avenue Trunk Sanitary Sewer is complete and has been distributed for review. The study includes information on the potential improvements, proposed financing and probable assessments. Attached is an executive summary of the study. The city council would normally accept the report and order a public hearing. However, staff is recommending no action at this time. Background At its March 24, 2003 regular meeting, the Council directed the city engineer to prepare a feasibility study for the Carver Avenue Trunk Sanitary Sewer. Their action was prompted by concerns over the condition of septic systems in the immediate area, and properties with septic systems and limited lot areas. The potential project area is illustrated on the attached project location map. Any potential project would involve the construction of sanitary sewer, sanitary sewer services, and associated street restoration. Recommendation Staff recommends that the city council take no action on the Carver Avenue Trunk Sanitary Sewer at this time. The project has been determined to be feasible. However, until some future development is proposed the cost is essentially prohibitive with little benefit. The project should be tabled until the cost versus benefit can be justified. CJV Attachment: Location Map Executive Summary I O , 4 -- IA o o � 71- d0 o MAM Sanitar District 70 Maplewoo Woodbur Newport ��I do❑o o 1 = o D Q D a O n_ 1 a ---44� _ �, 1 r P ect location 300 600 0 a Exhibit 1 - Project Location Carver Avenue Sanitary Sewer 03 -22 FEASIBILITY REPORT CARVER AVENUE TRUNK SANITARY SEWER PROJECT 03 -17 CARVER AVENUE EAST OF STERLING STREET EXECUTIVE SUMMARY The report examines the feasibility of constructing trunk sanitary sewer along Carver Avenue. Exhibit 1 shows the project location. Carver Avenue is a two lane county road located in South Maplewood. The road itself is generally in good condition. The land adjoining Carver Avenue is zoned as either farm residential or Ramsey County open space. The residences along Carver Avenue have private wells and septic systems. The report examines two alternatives for providing sanitary service to the residences along Carver Avenue west of Fish Creek: Alternative 1 is to build the first segment of the district 70 trunk system as described in the South Maplewood Sewer Study The Carver Avenue parcels are part of district 70 from that study. District 70 includes approximately 155 acres in the City of Maplewood. The sanitary trunk proposed to provide service to district 70 will be sized to accept flows from an additional 212 acres in the City of Woodbury and 40 acres in the City of Newport that could not otherwise be served. Implementation of this alternative involves the installation of approximately 1000 feet of sanitary trunk at an estimated cost of $498,100. This cost includes 10% contingencies and 31.5% overhead (engineering, administrative, legal, and fiscal expenses). Since this sanitary trunk would serve not only Maplewood, but also portions of Woodbury and Newport, a cost share agreement would need to be negotiated with these communities. The feasibility report develops a preliminary cost share scenario based on potential full development flows. Under this scenario Maplewood's share of the cost of implementation is $99,620. Alternative 2 is to build a lateral sanitary sewer system to provide service to just the parcels along Carver Avenue west of Fish Creek. This alternative would serve the needs of the Carver Avenue area between Sterling Street and Fish Creek in the short term, while not precluding construction of trunk sanitary sewer at some later date. The estimated cost of alternative 2 is $144,839. This cost includes 10% contingencies and 31.5% overhead (engineering, administrative, legal, and fiscal expenses). The report concludes that: Although the project is feasible, until future development takes place, the cost is essentially prohibitive. As a result, no project is recommended until future need and benefit is exhibited. The issue should be reexamined at a later date when demand for sanitary service warrants construction of trunk sanitary sewer as recommended in Alternative 1 and the South Maplewood Sewer Study. Since this trunk system would ultimately serve the communities of Maplewood, Woodbury and Newport, a cost share agreement will need to be negotiated. Copies of the feasibility report will be forwarded to these communities. FEASIBILITY REPORT CARVER AVENUE TRUNK SANITARY SEWER PROJECT 03 -17 MAPLEWOOD ENGINEERING MAY 2003 FEASIBILITY REPORT CARVER AVENUE TRUNK SANITARY SEWER PROJECT 03 -17 CARVER AVENUE EAST OF STERLING STREET hereby certify that this report was prepared by me or under my direct supervision and that am a duly Licensed Professional Engineer under the laws of the State of Minnesot . Signature: z a Christ pher M. Cavett, P.E. Date: � 0" License No. 24719 City of Maplewood Department of Public Works 1830 East County Road B Maplewood, Minnesota 55109 I t (■ CONTENTS Certification........................................................................................................ ............................... i Tableof Contents .............................................................................................. ............................... ii Introduction....................................................................................................... ............................... 1 Alternative 1 —Trunk Sanitary. Sewer .............................................................. ............................... 1 Alternative 2 — Lateral Sanitary Sewer ..................... L....... ............................... .........................moss.. 4 Conclusions and Recommendations ............................................................... ............................... 6 EXHIBITS Exhibit 1: Project Location Exhibit 2: Alternative 1 — Trunk Sanitary Sewer Exhibit 3: Alternative 2 — Lateral Sanitary Sewer Exhibit 4: Cost Estimate — Alternative 1 Exhibit 5: Cost Estimate — Alternative 2 . Exhibit 6: Preliminary Assessment Roll - Alternatives 1 & 2 Appendix A: Resident Notification Letter Resident Questionnaire Questionnaire Response Tabulation Appendix B: Sanitary District 70 Trunk Description Exhibit 1 B -- District 70 Sanitary Trunk Exhibit 2B — Preliminary Cost Estimate FEASIBILITY REPORT CARVER AVENUE TRUNK SANITARY SEWER PROJECT 03 -17 CARVER AVENUE EAST OF STERLING STREET INTRODUCTION This report examines the feasibility of constructing trunk sanitary sewer along Carver Avenue. The city council ordered the report at its March 24, 2003, regular meeting. Improvements are proposed along this street under project number 03 -17. Exhibit 1 shows the project location. BACKGROUND Carver Avenue is a two lane county road located in South Maplewood. The road itself is generally in good condition. The land adjoining Carver Avenue is zoned as either farm residential or Ramsey 'County open en space.. Fish Creek flows under Carver Avenue just east of the U.S. 494 overpass. The area is characterized by woods and rolling hills with some steep slopes and wetlands. The residences along Carver Avenue have private wells and septic systems. Of these, the city is aware of at least one failed system. In the preliminary stages of the feasibility study, a resident questionnaire identified one other resident who expressed interest in connecting to sanitary sewer. This report examines two alternatives for providing sanitary service to. the residences along Carver Avenue west of Fish Creek. Alternative 1 is to build the first segment of the district 70 trunk system as described in the South Maplewood Sewer Study (A potential alignment and preliminary cost estimate for the complete trunk system is presented in appendix B). Alternative 2 is to build _the minimum system necessary to provide service to these parcels. ALTERNATIVE 1 — TRUNK SANITARY SEWER The South Maplewood Sewer Study identified alternatives for providing service to a number of areas in the south of the city. The Carver Avenue parcels are part of district 70 from that study. District 70 includes approximately 155 acres in the City of Maplewood. The sanitary trunk proposed to provide service to district 70 will be sized to accept flows from an additional 212 acres in the City of Woodbury and 40 acres in the City of Newport that could not otherwise be served. This trunk would run from the MCES interceptor at the intersection of Carver Avenue and Sterling Street (see Exhibit 2) .along Carver Avenue. Implementation of this alternative involves the installation of: • Approximately 1000 feet of 12 -inch PVC sanitary trunk 15 to 25 feet deep • 4 sanitary manholes • 4 sanitary sewer services The depth of installation of the trunk is necessary to allow for the crossing of Fish Creek. It allows for gravity service of the remainder of areas within District 70 eliminating the need for a lift station to serve future development. The depth epth of installation also increases the cost of implementation of this alternative. Installation of the pipe would require the complete removal and restoration of the existing Carve r . g Avenue roadway. Under this scenario, Carver Avenue could not remain open to traffic p during construction. A detour would need to be implemented, and traffic control costs would be significant. Cost — Alternative 1 The estimated cost of alternative 1 is $498,1100. This cost includes 10 and 31.5% overhead (engineering, administrative, legal, and fiscal ex enses i . Exhibit 4 p ) provides a more detailed construction and project cost estimate for alternative 1. Alternatively, the Fish creek crossing could be constructed as part of a future extension of this sanitary trunk. If the Fish creek crossing is not constructed as part of the implementation of this alternative, the estimated cost decreases to approximately pp Y $468,000 due to the elimination of approximately 100 feet of i e one sanitary p p � manhole and the increased cost associated with working within the creek area. Cost Recovery -- Alternative 1 Since this sanitary trunk would serve not only Maplewood, but also p ortions of Woodbury and Newport, a cost share arrangement with these communities would decrease Maplewood's share of the cost of implementation. Preliminary discussions with Woodbury staff regarding a cost share based on potential flows have been held. Table 1 presents a preliminary potential cost share arrangement based on p otential flows. Table. 1: Pre.limninary Cost Share Based on Potential Flows City Area within District 70 Estimated Number %Cost share based on Potential Full (acres) Residential Units Development Flows Maplewood 155 180 20 Woodbury 212 615 67 Newport 40 116 13 (1) Maplewood estimated units based on conceptual plat prepared as part of the South Maplewood Sewer Study (2) Woodbury and Newport estimated units based on 2.9 units per acre as in the South Maplewood Sewer Study 2 As stated pre viousl y, the estimated cost of implementation of Alternative 1, including the Fish Creek $489,100. k crossin is Table 2 presents preliminary cost share amounts associated with the implementation of Alternative 1 based on the cost share arrangement presented in table 1. Table 2: Alternative 1 - Preliminary Cost Share Amounts City Cost share based on Potential Full Development Flows Estimated Cost Alternative 1 Maplewood 20 $99 -,620 Woodbury 67 $333,727 Newport 13 $64,753 Total $498,100 Map p lewood's share of the implementation of alternative 1 would be paid for with a combination of city funds and assessments. Assessments are based on front footage of the assessable p arcels. Exhibit 6 presents the preliminary assessment roll. Estimated Project Cost Recovery: Sanitary sewer assessments: $86,453 Sanitary sewer fund: 13 59 Total $99,620 3 ALTERNATIVE 2 — LATERAL SANITARY SEWER If the intent is to serve only the parcels along Carver Avenue between Sterling Street and Fish Creek at the present time, this can be accomplished with a smaller, shallower pipe. This lateral sanitary sewer would run from the MCES interceptor at the intersection of Carver Avenue and Sterling Street along Carver Avenue to a point between. 2575 and 2595 Carver Avenue (see Exhibit 3). This alternative would serve the needs of the Carver Avenue area between Sterling Street and Fish Creek in the short term, while not precluding construction of trunk sanitary sewer at some later date. Implementation of this alternative involves the installation of: • Approximately 800 feet of 12 -inch PVC sanitary trunk 8 to 15 feet deep • 3 sanitary manholes • 4 sanitary sewer services The decreased depth associated with this alternative allows the installation to be made within the right of way on the north side of Carver Avenue. This significantly reduces the construction costs by eliminating street restoration costs. Under this scenario, Carver Avenue would remain open to traffic during construction, reducing traffic control costs by eliminating the need for a detour. Additional flows from Woodbury and Newport that cannot otherwise be served would not be able to be accommodated under this alternative. It is worth noting that the lateral sanitary sewer proposed under alternative 2 has sufficient capacity to accommodate the potential full development flows from the area in District 70 located within the City of Maplewood. However, providing service to the areas east and south of Fish Creek would require a lift station. Cost — Alternative 2 The estimated cost of alternative 2 is $144,839. This cost includes 10 % contingencies and 31.5% overhead (engineering, administrative, legal, and fiscal expenses). Exhibit 5 provides a more detailed construction and project cost estimate for alternative 2. Cost Recovery- Alternative 2 All costs associated with the implementation of alternative 2 would be paid for with a combination of city funds and assessments. Assessments are based on front footage of the assessable parcels. Exhibit 6 presents the preliminary assessment roll. Estimated Project Cost Recovery_: Sanitary sewer assessments: $125,705 Sanitary sewer funds: $19,134 Total $144,839 4 CONCLUSIONS AND RECOMMENDATIONS From the results of the feasibility study and investigations, it can be concluded that: 1. The 1 ro'ect is feasible as it relates to general engineering principles, practices p and construction procedures as it has been presented in this report. 2. Given the cost of trunk sanitary sewer construction, the amount of assessments to the benefited properties and the current demand for service, no project is recommended at this time. 3. At some time in the future when demand for sanitary service warrants construction of sanitary sewer, it is recommended that trunk sanitary sewer as proposed in Alternative 1 and the South Maplewood Sewer Study be constructed. Since this trunks stem would ultimate) 4. y Y serve the communities of Maplewood, Woodbury and Newport, ai cost share agreement will need to be negotiated. 5. An construction of trunk sanitary sewer to serve District 70 trunk would likely be Y developer driven. Accordingly, the developer would be required to pay all or some portion of the costs associated with providing trunk sanitary sewer service. A Exhibit 1 - Project Location Carver Avenue Sanitary Sewer 03 -22 Exhibit 2 - Alternative 1, Trunk Sanitary Sewer Carver Avenue Sanitary Sewer 03 -22 OMNI MC Interc p r 0 o� D� 11 J 25750 CARVER AVE. �S4 a 0 0 Proposed Sanitary Lateral 2510 0 2620 0 100 200 Exhibit 3 - Alternative 2, Lateral Sanitary Sewer Carver Avenue Sanitary Sewer 03 -22 Exhibit 4 Estimated Cost Carver Avenue Trunk Sanitary Sewer MAPLEWOOD CITY PROJECT NO. 03 -17 DATE: May 23, 2003 : Alternative 1 - Trunk Sanitary. Sewer ltsm Descri _tp ion lluit EST. UNIT PRICE EST. QUAN. EST. COST 2021.501 MOBILIZATION 5% MAXIMUM LS $12,000 1 $12,000 2104.505 REMOVE BITUMINOUS ROADWAY PAVEMENT SY $3.00 4022 $12,065 2104.513 SAW BITUMINOUS PAVEMENT LF $2.50 360 $900 2105.501 COMMON EXCAVATION, CY (EV), P CY $4.00 2105.507 SUBGRADE EXCAVAT CY (EV) CY $5.00 2105.522 SELECT GRANULAR BORROW, CY CV CY $10.00 2105.526 SELECT TOPSOIL BORROW, CY (LV) CY $12.00 675 $8,103 2105.601 DEWATERING LS $10.000 1 $10,000 2123.610 STREET SWEEPER WITH PICKUP BROOM - HOUR $90.00 20 $1,800 2130.501 WATER FOR DUST CONTROL M GAL $15.00 10 $150 2211.501 AGGREGATE BASE CL. 6 FOR STREETS TON $9.00 2534 $22,803 2211.501 AGGREGATE BASE CLASS 6 FOR DRIVEWAYS AND WALKS TON $9.00 84 $756 2232.603 MILL BITUMINOUS SURFACE, 1.5" DEPTH @ MINIMUM 18" WIDE LF $3.00 100 1 $300 2331.603 BITUMINOUS JOINT SAW AND SEAL LF $1.50 640 $960 2340.508 TYPE 41 WEARING COURSE MIXTURE 41WEA50055PG58 -28 TON $36.00 442 $15,926 2340.514 TYPE 32 BASE COURSE MIXTURE 32BBB50000PG58 -28 TON $33.00 442 $14,599 2340.521 TYPE 41 BITUMINOUS MIXTURE FOR RESIDENTIAL DRIVEWAYS 41 WEA50055PG64 -28 SY $12.00 264 $3,168 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL $1.50 201 $302 2503.602 CONNECT TO EXISTING MANHOLES SAN EA $250 1 $250 2503.603 PIPE BEDDING FOR HDPE STORM SEWER PIPE LF $2.00 950 $1,900 2503.603 4" PVC, SCHEDULE 40 SANITARY SEWER SERVICE NEW AS PER PLATE 410 LF $40.00 200 $8,000 2503.603 PIPE BEDDING FOR 4" PVC LF $2.00 200 $400 2504.604 F & 1- 2" RIGID INSULATION OVER WATER SERVICE OR MAIN SY $16.00 64 $1,024 2506.516 F &I CASTING ASSEMBLY R- 1422 -0004 FRAME & R- 1422 -A1 LID FOR SANITARY SEWER MANHOLE 112" EA $350.00 3 $1,050 2506.603 PVC PIPE SEWER 20 -30 DEEP LF $150 950 $142,500 2506.603 CONSTR SANITARY MANHOLES LF $250 66 $16,500 2540.602 FURNISH & INSTALL MAILBOX SUPPORT SINGLE EA $100 4 $400 2563.601 TRAFFIC CONTROL FOR THE PROJECT IN GENERAL LS $20,000 1 $20,000 2573.502 SILT FENCE, TYPE HEAVY DUTY LF $3.00 1900 $5,700 2575.502 SEED MIXTURE 270 (RESIDENTIAL TURF ) FOR OVERSEEDING SODDED AREAS AND OTHER TURF ESTABLISHMENT AREP LB $2.00 50 $100 2575.505 SODDING, TYPE LAWN SY $2.00 3039 $6,077 2575.523 EROSION CONTROL BLANKET, CATEGORY 1 R/D , STRAW OR WOOD FIBER SY $4.00 6077 $24,308 2575.532 COMMERCIAL FERTILIZER, ANALYSIS 10 -0-10 LB $0.50 251 $126 2575.604 TURF ESTABLISHMENT W/ SEED MIX 270 RESIDENTIAL TURF 100 # / ACRE FOR BACKYARDS, DITCHES AND CITY L01 SY $2.00 6077 $12,154 Subtotal $344,321 10% contingencies $34,432 Construction Cost $378,753 + 31.5% Engineering, Administrative, Legal and Fiscal Expenses: $119,307 Total $498,060 Exhibit 5 Carver Avenue Trunk Sanitary Sewer Estimated Cost MAPLEWOOD CITY PROJECT NO. 03 -17 DATE: May 23, 2003 Option 2 - Lateral Sanitary Sewer Item Description Unit EST. UNIT PRICE EST. QUAN. EST. COST 2021.501 MOBILIZATION (5% MAXIMUM ) LS $6,000 1 $6,000 2104.505 REMOVE BITUMINOUS 1ROADWAY PAVEMENT SY $3.00 71 $213 2104.513 SAW BITUMINOUS PAVEMENT LF $2.50 360 $900 2105.501 COMMON EXCAVATION, CY (EV), P CY $4.00 2105.507 SUBGRADE EXCAVATION, CY (EV) CY $5.00 2105.522 SELECT GRANULAR BORROW, CY (CV) CY $10.00 2105.526 SELECT TOPSOIL BORROW, CY (LV ) CY $12.00 235 $2,815 2123.610 STREET SWEEPER WITH PICKUP BROOM HOUR $90.00 20 $1,800 2130.501 WATER FOR DUST CONTROL M GAL $15.00 10 $150 2211.501 AGGREGATE B ASE CL. 6 FOR STR EETS TON $9.00 45 $403 2211.501 AGGREGATE BASE CLASS 6 FOR DRIVEWAYS AND WALKS TON $9.00 84 $756 2232.603 MILL BITUMINOUS SURFACE, 1.5" DEPTH @ MINIMUM 18" WIDE LF $3.00 100 $300 2340.508 TYPE 41 WEARING COURSE MIXTURE 41WEA50055PG58 -28 TON $36.00 8 $282 2340.514 TYPE 32 BASE COURSE MIXTURE 32BBB50000PG58 -28 TON $33.00 8 $258 2340.521 TYPE 41 BITUMINOUS MIXTURE FOR RESIDENTIAL DRIVEWAYS 41WEA50055PG64 -28) SY $12.00 264 $3,168 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL $1.50 4 $5 2503.602 CONNECT TO EXISTING MANHOLES SAN EA $250 1 $250 2503.603 PIPE BEDDING FOR HDPE STORM SEWER PIPE LF $2.00 950 $1,900 2503.603 4" PVC, SCHEDULE 40 SANITARY SEWER SERVICE NEW AS PER PLATE 410 LF $40.00 200 $8,000 2503.603 PIPE BEDDING FOR 4" PVC LF $2.00 200 $400 2504.604 F & I - 2" RIGID INSULATION OVER WATER SERVICE OR MAIN SY $16.00 64 $1,024 2506.516 F &I CASTING ASSEMBLY R- 1422 -0004 FRAME & R- 1422 -A1 LID FOR SANITARY SEWER MANHOLE EA $350 3 $1,050 2506.603 8" PVC PIPE SEWER 10 -15' DEEP LF $40.00 950 $38,000 2506.603 CONSTRUCT SANITARY MANHOLES EA $2,500 3 $7,500 2540.602 FURNISH & INSTALL MAILBOX SUPPORT (SINGLE) EA $100 4 $400 2563.601 TRAFFIC CONTROL FOR THE PROJECT IN GENERAL LS $4,000 1 $4,000 2573.502 SILT FENCE, TYPE HEAVY DUTY LF $3.00 1900 $5,700 2575.502 SEED MIXTURE 270 (RESID ENTIAL TURF ) FOR OVERSEEDING SODDED AREAS AND OTHER TURF ESTABLISHMENT ARE LB $2.00 17 $35 2575.505 SODDING, TYPE LAWN SY $2.00 1056 $2,111 2575.523 EROSION CONTROL BLANKET, CATEGORY 1 RID , STRAW OR WOOD FIBER SY $4.00 2111 $8,444 2575.532 COMMERCIAL FERTILIZER, ANALYSIS 10 -0 -10 LB $0.50 87 $44 2575.604 TURF ESTABLISHMENT W/ SEED MIX 270 RESIDENTIAL TURF 100 # / ACRE FOR BACKYARDS, DITCHES AND CITY LC SY $2.00 2111 $4,222 $100,131 10% contingencies $10,013 Construction Cost $110,144 + 31.5% Engineering, Administrative, Legal and Fiscal Expenses: $34,695 Total $144,839 Exhibit 6 Carver Avenue Trunk Sanitary Sewer PRELIMINARY ASSESSMENT ROLL - ALTERNATIVES 1 & 2 MAPLEWOOD CITY PROJECT NO. 03 -17 DA TE: May 21, 2003 PRELIMINARY ASSESSMENT ROLL -ALTERNATIVE 1 Total Front Footage 1900 ssessable Front footage 1649 Cost - Alternative 1 F $ 498,059.64 plewood Cost - Alternative 1 $99,611.93 ssable Cost per Front Foot 1 $52.43 Assessment Portion $86 Sanitary Sewer Fund Portion $13 Total Estimated Project Cost $99 PRELIMINARY ASSESSMENT ROLL - ALTERNATIVE 2 Total Front Footage 1900 ssessable Front footage F 1649 .:. S AN ITARY. PIN ADDRESS CLASS.:: FRONT .: SEWER _< ., . FOQTAGE ASSESSMENT: 242822120007 2595 CARVER AVE E F 155 $8,126 242822130002 CARVER AVE E F 495 $25,952 242822130001 2510 CARVER AVE E F 328 $17 242822120005 2511 CARVER AVE E F 440 $23,068 242822120011 CARVER AVE E F 89 $4,666 242822120014 2575 CARVER AVE IF 142 $7,445 Assessment Portion $86 Sanitary Sewer Fund Portion $13 Total Estimated Project Cost $99 PRELIMINARY ASSESSMENT ROLL - ALTERNATIVE 2 Total Front Footage 1900 ssessable Front footage F 1649 Cost - Alternative 1 $144,839.06 ssable Cost per Front Foot $76.23 . .... .. ... . :.. SANITARY.. PIN.:'. ADDRESS GLASS FRONT : SEWER _< ., . FOOT.. ASSESSMENT. 242822120007 2595 CARVER AVE E F 155 $11,816 242822130002 CARVER AVE E F 495 $37 242822130001 2510 CARVER AVE E F 328 $25,004 242822120005 2511 CARVER AVE E F 440 $33,542 242822120011 CARVER AVE E F 89 $6,785 242822120014 2575 CARVER AVE F 142 $10,825 Assessment Portion $125 Sanitary Sewer Fund Portion $19,134 Total Estimated Project Cost $144,839 APPENDIX A • Resident Notification Letter • Resident Questionnaire • Questionnaire Response Tabulation CARVER AVENUE TRUNK SANITARY SEWER FEASIBILITY STUDY CITY PROJECT 03 -17 April 21, 2003 Dear Maplewood Property Owner: At its March 24, 2003 regular meeting, the Maplewood City Council directed the city engineer to prepare a feasibility study for the Carver Avenue _Trunk Sanitary Sewer. Their action was prompted b concerns over the condition of septic systems in the immediate area, and properties P Y with septic systems and limited lot areas. Although a short -term solution has been proposed for one failed septic system, an acceptable long -term solution that is in the best interest of the community must be considered. The purpose of the Carver Avenue feasibility study is to investigate. the feasibility of extending municipal sanitary sewer from Sterling Street to a point approximately 1000 feet east of Sterling Street. The construction of this section of trunk sanitary sewer would be the first segment of a larger system being studied as part of the South Maplewood Sewer Study to provide service to other undeveloped properties directly adjacent to this area. The p remise of the feasibility study is that we would potentially build the first portion of the system to alleviate existing problems. However, it also makes sense that we determine if there is a need or desire on the part of property owners to expand the scope of the study and potentially serve additional properties by constructing more of the larger system at this time. Please take the time to fill out the enclosed questionnaire. Your input is invaluable to us in determining the scope of any potential project that may arise as a result of the Carver Avenue feasibility study. Please return your completed questionnaire no later than May 2, 2003. It should be noted that at this time we are only doing the feasibility study. There is, as yet no project proposed. "ect If you have any questions regarding the Carver Avenue Trunk Sanitary Sewer p Feasibility Study feel free to contact me at 651- 770 -4589, or via email at chuck vermeersch(a)ci.maplewood.mn.us . Sincerely, Chuck Vermeersch Project Engineer C: Chuck Ahl, Maplewood City Engineer /Public Works Director Chris Cavett, Maplewood Assistant City Engineer David Jessup, Woodbury City Engineer /Public Works Director Mark Graham, Woodbury Assistant City Engineer PROPERTY OWNER QUESTIONNAIRE CARVER AVENUE TRUNK SANITARY SEWER FEASIBILITY STUDY CITY PROJECT 03 -17 * *Please return no later than May 2, 2003 ** Name Address Phone 1. How old is your septic system? 2. Have you ever had problems with it? 3. When was the last time you had your septic tank pumped? Note: The Metropolitan Council required the City of Maplewood to establish standards for Individual Sewage Treatment Systems (ISTS) as part of the update to the city's comprehensive plan. On June 6, 2002 the City adopted an ordinance that requires owners of ISTS to have the system pumped at least once every three years. Individual notices of these requirements will be sent out later this spring. 4. If sanitary sewer service were available, would you be interested in connecting? Yes No Depends on the cost Comments: 5. How old is your well? 6. Have you ever had problems with it? 7. Have you ever had problems with the quality of your water? 8. If municipal water service were available, would you be interested in connecting? Yes No Depends on the cost Comments: PROPERTY OWNER QUESTIONNAIRE RESPONSE TABULATION Excluding Ramsey County and the Ramsey Washington Metro Watershed District, there are 14 property owners on Carver Avenue between Sterling Street and Century Avenue. Questionnaires were mailed to these 14 owners and one additional Maplewood property owner located on Century Avenue just north of Carver Avenue. Of the 15 total questionnaires mailed, 11 responses were received. The results are tabulated below. _ YES NO DEPENDS ON THE COST If sanitary sewer service were available, 1 7 3 would you be interested in connecting? If municipal water service were available, 3 4 4 would you be interested in connecting? APPENDIX B • Sanitary District 70 Trunk Description • Exhibit 1 B — District 70 Sanitary Trunk Exhibit 2B — Preliminary Cost Estimate District 70 Sanitary Trunk Description The District 70 Trunk Sanitary Sewer will ultimately provide sanitary service to undeveloped areas in the cities of Maplewood, Woodbury and Newport. A large portion of this undeveloped area is the Bailey property. There are currently no plans for development of this property. Exhibit 1 B shows a possible alignment for the district 70 trunk sanitary sewer. The potential alignment shown starts at the MCES interceptor at Sterling Street and follows the present alignment of Carver Avenue for approximately 1650 feet. From this point, the alignment roughly parallels Fish Creek. Given the conditions in this area, (wetland area, heavily wooded with steep slopes) this reach of trunk would most likely be directionally drilled in order to minimize disturbance of this sensitive area. Exhibit 2B''presents a preliminary cost estimate for the District 70 Trunk Sanitary Sewer. This estimate is not intended to be a feasibility level cost estimate. Rather, it is intended to serve as a starting point in the negotiation of a cost share agreement for the three cities the trunk will ultimately serve. With an estimated cost of $1,584,00 a significant amount of development will be necessary to support the construction of this facility. Table 1 B presents preliminary cost share amounts associated with the construction of the District 70 Trunk Sanitary Sewer based on the cost share arrangement presented in table 1 of this report. Table 1B: Preliminary Cost Share Amounts for District 70 Sanitary Trunk Total $1,584,000 %- share based on Estimated Cost City Potential Full Alternative 1 Development Flows Maplewood 20 $316,800 Woodbury 67 $1,061,280 Newport 13 $205,920 Total $1,584,000 MCES Interceptor 77. 11 1285 0 [] \ 0 Cm Q 25750 1431 2460 D 2410 O D 2510 O V °61 �D 11 00 f315 8 0 Q 1325 � ' Ov17 L—jj, • J X 1420 400 raa4o 1435 o 0 0 n 1460 U a Q 4 1490 District 74 86 149 1491 Trunk Sanita Sewe 2503 2513 p 0 0 1519 1518 ?5 _� � 1529 �• 2504 1520 .� 1528 2534 p 1538 D 2554 0 2543 0 2574 553 1583 2573 0 250 500 172o 2730 Exhibit 1 B- District 70 Trunk Sanitary Sewer Carver Avenue Sanitary Sewer 03 -22 Exhibit 2B Estimated Cost Carver Avenue Trunk Sanitary Sewer MAPLEWOOD CITY PROJECT NO. 03 -17 DATE: May 27, 2003 Altommtivo 1 - Tninle Canifary SawPr Item Desciiation Unit EST. UNIT PRICE EST. QUAN. EST. COST 2021.501 MOBILIZATION 5% MAXIMUM LS $70,000 $70,000 2104.505 REMOVE BITUMINOUS ROADWAY PAVEMENT SY $3.00 6837 $20,511 2104.513 SAW BITUMINOUS PAVEMENT LF $2.50 360 $900 2105.501 COMMON EXCAVATION, CY (EV), P CY $4.00 $0 2105.507 SUBGRADE EXCAVATION, CY (EV) CY $5.00 $0 2105.522 SELECT GRANULAR BORROW, CY CV CY $10.00 $ 0 2105.526 SELECT TOPSOIL BORROW, CY (LV) CY $12.00 1148 $13,775 2105.601 DEWATERING LS $20 1 $20,000 2123.610 STREET SWEEPER WITH PICKUP BROOM HOUR $90.00 40 $3,600 2130.501 WATER FOR DUST CONTROL M GAL $15.00 20 $300 2211.501 AGGREGATE BASE CL. 6 FOR STREETS TON $9.00 4307 $38,765 2211.501 AGGREGATE BASE CLASS 6 FOR DRIVEWAYS AND WALKS TON $9.00 168 $1,512 223 2.603 MILL BITUMINOUS SURFACE, 1.5" DEPTH Q MINIMUM 18" WIDE LF $3.00 100 $300 2331.603 BITUMINOUS JOINT SAW AND SEAL LF $1.50 1088 $1,632 2340.508 TYPE 41 WEARING COURSE MIXTURE 41WEA50055PG58 -28 TON $36.00 752 $27,074 2340.514 TYPE 32 BASE COURSE MIXTURE 32BBB50000PG58 -28 TON $33.00 752 $24,818 2340.521. TYPE 41 BITUMINOUS MIXTURE FOR RESIDENTIAL DRIVEWAYS 41WEA50055PG64 -28 SY $12.00 528 $6,336 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL $1.50 342 $513 2503.602 CONNECT TO EXISTING MANHOLES SAN EA $250 1 $250 2503.603 PIPE BEDDING FOR HDPE STORM SEWER PIPE LF $2.00 1650 $3,300 2503.603 4" PVC, SCHEDULE 40 SANITARY SEWER SERVICE NEW AS PER PLATE 410 LF $40.00 800 $32,000 2503.603 PIPE BEDDING FOR 4" PVC LF $2.00 800 $1,600 2503.603 10" HDPE SDR 17DIRECTIONALLY DRILLED LF $150.00 2550 $382,500 2504.604 F & 1- 2" RIGID INSULATION OVER WATER SERVICE OR MAIN SY $16.00 64 $1,024 2506.516 F &I CASTING ASSEMBLY R- 1422 -0004 FRAME & R- 1422 -A1 LID FOR SANITARY SEWER MANHOLE EA $350.00 13 $4,550 2506.603 12" PVC PIPE SEWER 20 -30' DEEP LF $150 1650 $247,500 2506.603 CONSTRUCT SANITARY MANHOLES LF 8250 300 $75,000 2540.602 FURNISH & INSTALL MAILBOX SUPPORT SINGLE EA $100 8 $800 2563.601 TRAFFIC CONTROL FOR THE PROJECT IN GENERAL LS $ 1 $30,000 2573.502 SILT FENCE, TYPE HEAVY DUTY LF $3.00 3300 $9,900 2575.502 SEED MIXTURE 270 RESIDENTIAL TURF FOR OVERSEEDING SODDED AREAS AND OTHER TURF ESTABLISHMENT AREA LB $2.00 85 $171 2575.505 SODDING, TYPE LAWN SY $2.00 5166 $10,331 2575.523 EROSION CONTROL BLANKET, CATEGORY 1 R/D , STRAW OR WOOD FIBER SY $4.00 10331 $41,324 2575.532 COMMERCIAL FERTILIZER, ANALYSIS 10 -0-10 LB $0.50 427 $213 2575.604 TURF ESTABLISHMENT W/ SEED MIX 270 RESIDENTIAL TURF 100 # / ACRE FOR BACKYARDS, DITCHES AND CITY LO SY $2.00 12154 $24,308 10% contingencies $109,481 Construction Cost $1,204,287 + 31.5% Engineering, Administrative, Legal and Fiscal Expenses: $379,350 Total $1,583,638 Agenda e l � Action by Council TO: Richard Fursman, ation Datc Ei Rejected J _...a FROM: DATE: Bruce K. Anderson, June 3, 2003 for the Ju SUBJECT: Afton Heights Park Master Plan Introduction it Meeting Afton Heights is a 12 -acre park classified as a youth athletic park and neighborhood park located at 63 North Sterling Street in southern Maplewood. There are three primary focuses for Afton Heights Park: 1. Providing youth- oriented athletic facilities for community -wide use. 2. Providing neighborhood recreational facilities with focus on nonstructured individual and family activities 3. Creating a neighborhood social center and gathering place Afton Heights Park has served southern Maplewood and the entire community for 30 -plus years with no significant improvements since 1974. Afton Heights has served as the primary baseball complex, in particular for M.A.A., over the past three decades. Background City staff conducted a park planning process including a neighborhood survey involving over 250 homes, four public meetings including two on -site visits, and a detailed analysis of existing amenities. Based on the neighborhood meetings and survey process, a final master plan has been developed. The park planning process went extremely well and we had excellent participation from the stakeholders, including neighbors, youth athletic association and Ramsey County parks. The two major problems with the site include inadequate parking along Upper Afton Road and the small internal neighborhood parking lot off of Sterling Street. The number one priority for the residents was improved play equipment and general renovation of the site. Staff recommends that the park master plan be adopted and authorize staff to proceed with the plans and specification phase. There currently is $350, 000 budgeted for the project in the parlk- developme-ntf-und- and -staff -has - - -- - -- submitted and received a $100,000 grant from Ramsey County for the development of two soccer fields. The total build out for the site is estimated at just over $1 million. We recognize that this is not feasible and we are currently working with the Parks and Recreation Commission and the city's consultants to reduce the park development plan. It is my intent to recommend allocating an additional $250,000 by reducing and/or eliminating future park projects. This is an extremely high priority for the city park system and there are representatives from the Parks and Recreation Commission who would like to allocate even additional funds. Staff will be developing a financing plan in cooperation with the finance director once final bid estimates are prepared in the next two months. The schedule for the project is to utilize Afton Heights through this summer and commence construction the first week in August. Recommendation Staff recommends that the city council adopt the park master plan as approved and unanimously recommended by the Parks and Recreation Commission, neighbors, and stakeholders and proceed with plans and specifications based on an estimated phase one budget of $700,000. Waftonheights.mem P rel i m inar y M aster Pla R•estroom Property Line En clos ure I � • . ��..�� . • Via,• • .tf C � -" , ` I ' �' •' t •,� • • . .`� ` ', � •..• t � � •/ta .� ter^ � /-- '. • tea �` • •ti• :>~/ � rrr "►��. .300 : Youth Baseball'Picld �.-- �! with Perimeter Fencin& 34 1C t • w !r I ~ -.. C,+t _,�y�..�t. • 1 C ' •: 1• 1 ('i • 'C14 .. -. _. � ... ._. ..... .1 _ _..` ... ` Yt j � ...... .y,.t,r:!•; �• � I y , I' /, ^,� '%•� '� ',;; it k't � i l ', � . _ . '�.:. .. '. ' �+' : 1 1 1. , 1r " � t` r ,' j ' �' �.. \• 'kr6a',t' ^� �• .i t 4 •• � I To IV . jth Perimeter Wide Loop , I Fencing ! .250' Youth Balgeld �;�'� ,' ��' '�� w—... • Exi Trail I t 1 with Perimet r } -' '� ' - _ ...... I Wa • • t. � �•' � 1� t • 1 1, � � 1. _ f System t t / ! Fencing Yr ' ' 1 I'`' / Ifol Restroom .... _ .._,�, ` ; Elementary Play Area Pre- school --} ' Nei orl�obd _ _ _. Neighborhood Park Enclosure � �• i ' - « -. � ' Entr a ~' ,. •• :1 _. __ -; , Area Enlargement un I I I 8- To 'de Loop �.' 1 & Y3 I Tra'I S� ••• •• •• • ---•• Scale I " = 30 rop -off � I I •. ! ; : , 1 e ,-- I 1 + t Green Mce For '� Soccer, Lperosse :.' ;'� Fencing;a onj � Outhcm Parking For; I , r , of en �sliace 110 Vehicle i (2'• f elds 1 05'x 3001 - edge 111 ' I � I • I I �: �' � I � l ; 1 I Vii' \a,M a• 1 .. .� . ..' ♦ � r 1 .. f �� - 144 I I ~• 1 , (t Rnwater Managemen�Area •,- :� =,1 :,• f: • ' � ; Z 1,P '`. - ...1,.a... •t .. .w_. '.r wt �' ' /•, . ' : � M� , 1i : , J �, _ _; ...� .. -, � • w . -'� LIM Y Upo n R Sale V = 60� Neighborhood Parking For 10 Vehicles may, 14. 2003 11.44AM BRAVER u ASSOC. No, 0260 P. 3/3 Afton Heights Park Preliminary Master Plan Cost Estimate May 14 2003 Item Descri lion Total Cost I Site removals - budget 45 500.00 2 Site grading and erosion control - budget 115 000.00 3 Utility Modifications (storm, san, etc) - budge 507000.00 4 Hockey Rink (reduced size) 95,000.40 - boards. - concrete surfacing. - minimal lighting 5 Neighborhood Play Area 1 142500.00 -play. equipment -play container curbing - container surfacing - concrete sidewalks - seating areas - asphalt games court 6 RR Enclosures 71,000.00 7 Parking lot asphalt 659650.00 8 Parking lot concrete curb 20,700.00 9 T to 10' wide Asphalt trails and commons area between ballf elds 63 300.00 �. 10 Fencing along southern edge of soccer area 9,200.00 11 Soccer Lighting - b 85 000.00 12 Irrigation for Soccer and Ballfield areas - minimal budget 75 000.00 13 Two 250' Bal[fields 1507440.00 - backstop -14' high perimeter fencing -agg lime infield and warning tracks -cone maint. strip beneath fencing - seating on conc. slabs 14 One 300' Baseball field 901,440.00 - backstop -10' high perimeter fencing [ -agg lime infield and warning tracks -conc maint. strip beneath fencing - seating on conc. slabs -sod for infield 15 Seeding & sodding - budget 351,000.00 16 Two drinking fountains with water service connections 14 750.00 17 Landscaping (tree & shrub pl antings) - budget 27,500.00 18 Entrance Identification signage 51500.00 P Development - Subtotal 1^8 Contingency (10 %) 106 Design, Engineering, Surveying pees (est 15 %) 160 Proposed Development - Total 1,335,750.40 Brauer fit. Associates, Ltd. C:\DOCS\2003\03 afton heightslcostest- pre- masterplan. wpd V - Parks, Open Space, and Trail System Plan Name: Afton Heights Park Neighborhood: Battle Creek Park Statistics Classification: Youth Atheltic Park and Neighborhood Park Location: 63 North Sterling Approximate Size: 12 Acres Basis for Park Need /Primary Program Focus The park services youth athletic and neighborhood park needs. The primary focus of the park is: ► Providing youth- oriented athletic facilities for community - wide use, with a particular focus on ballfields. ► Providing neighborhood recreation facilities focused on non - structured individual and family activities. ► Creating a neighborhood social center and gathering place. Interrelationship with Other Parks As a youth athletic park, the site functions in concert with the other youth athletic parks to provide strategically- located facilities throughout the city. As a neighborhood park, the site functions in concert with Carver Park - School site and Battle Creek Regional Park to provide a full palette of recreational opportunities in this neighborhood. Park Features /Amenities As a youth athletic park and school playground, most of the facilities within the park are athletic based, although the neighborhood components are also well defined. As illustrated b the aerial photograph, current features of the park include: 1) Parking for ... cars 2) Warming house /restrooms 3) Children's play area 4) Winter skating area 5) Hockey rink 6) Hardcourt for tennis and basketball 7) Baseball field _ 8) Ballfields and open play field 9) Parking for ..... cars (very poorly organized) 10) Trail link 11) Steep slope down to Battle Creek Regional Park 12) Trail link to neighborhood Visual Characteristics As an athletic park, the site is inherently open and functional in character. The area around the children's play equipment offers a comfortable setting for neighborhood park features. As an old park, most of the current site amenities appear worn out and in need of replacement. Trail Access Trail access from the neighborhood is functional. Significant opportunity exists to improve trail access once the proposed connector trail along Sterling is completed. As an athletic park, much of the access to the park is by vehicle. As such, future trails need to provide internal circulation from parking areas. Ecological /Natural Resource Issues With the majority of the park covered with manicured turf, ecological issues are minimal. Development Program Given the current condition of the park and the changing needs of the community, redevelopment of the park is justifiable and necessary. Potential future development considerations include: ► Improvements to athletic fields, including four youth ballfields and a baseball field. ► Trail loops that provide internal circulation and connect the park to the neighborhood. ► Enhancing the landscaping to improve site aesthetics and buffer adjacent properties. ► Children's play area ► Volleyball court — grass or sand ► Basketball court ► Hardcourt for court games ► Sitting areas and architectural features, like an arbor, to add visual interest. ► Small picnic shelter ► General amenities enhancements (i.e., benches, picnic tables, grills, bike rack, drinking fountain, etc.) ► Vastly improving parking ► General amenities enhancements (i.e., benches, picnic tables, grills, bike rack, drinking fountain, etc.) Maplewood Parks, Open Space, and Trail System Plan 5.64 ; ; " , .- ' f, I ' _'., ,- -4'.' .;i, .� ,,�' , �- ". , : �q � 4r. ;k '�S- ',,*_;t .'-:" , ,.' - 1� - � - - ...-,. f . ., ___ . - _____ , " , .� .. � ."'.1 N. 4, 7,1" " ,4, �, e .8jr - - " :,� . _�"_��-.;-__.-,. - __ ,�, ,1�, ,-5.4�� .; . ;-. , . 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I ll;_-�� , ;i I ': ,mv 19 . ... . , I - . . . .. . . ,&.%4 1 .. - om?.-Al, _ I i ��_ _ .. - " , I , - -=m � -0 -- -� -L I & t�r I O. - "A 4�lf, L _ L ;;�'4 . L� 1. .4 .- .a. .. .- . , ?:-i �_!-:7_,,,.�;�-_-�:�'-'j - ,,, , I 2 tw-t-gra � ... 1� 1�1 _� ,,�,Kj�,�,J�m, I . ; ,.� i- , . " _ i� - -'t � . i- - C,'-�'u-��- I � .� , � I 11 � � I - f 1.1-1, _1� * " I , "I 3 , .. - .'� t Lf x`11 . , " 'itTS �,- ,,�-, , . � , - - - - - -... �, f��.z�� F. L� .�� _ - � ", , - 1 , - - 1! 111 , 111 *" - . 11 rpt . -, - ii - .... .. `� 1� I " i- _ -7- , , '. , , 1 WZAAW67 - ii .. � . . � 1 t, _v. .. .b. -A,C�M*D &tWbidtF*ft- � U . I• __ - ___ i 'i I , - , - 1� I I, . " �. - -I 11 - . ... .. ,t. I _� �9_) . /0 AGENDA NO. fL�P Action by Council Date Endorsed AGENDA REPORT Modified Rejected ' TO: City Manager FROM: Finance Director A�27� RE: Preliminary Approval for Issuance of Bonds DATE: June 3, 2003 Bonds need to be issued to finance six public works projects that the City Council has approved. Improvement bonds totaling $3,650,000 are planned for four projects that have special assessments that total at least 20% of the project costs and sewer revenue bonds totaling $1,490,000 are planned for two projects that will be financed primarily by the Sewer Fund. The projects and financing plans are listed in the attached report from Springsted Incorporated. Page 13 of the report lists annual tax levies for the improvement bonds of $159,602-$167,089 payable 2005-2019 which are required to finance the unassessed project costs. Sewer rates will need to be increased by approximately 3% in 2005 to provide annual revenues of $102,384 to $113,968 to finance the unassessed sewer improvements. The report also suggests a bid award on the bond sale at a special Council meeting at 5:00 p.m. on Thursday, July 10th. (There is a pre - agenda meeting that day at 4:45 p.m.) It is recommended that the City Council (A) adopt the attached resolution that provides preliminary approval for the sale of $3,650,000 General Obligation Improvement Bonds (B) adopt the attached resolution that provides preliminary approval for the sale of $1,490,000 General Obligation Sewer Revenue Bonds and (c) schedule a special Council meeting at 5:00 p.m. on Thursday, July 10th for a bid award on the bond issue. PAR NANCE\WORMPERW03BONDS1 1 Recommendations For City of Maplewood, Minnesota $3,650,000 General Obligation Improvement. Bonds, Series 2003A $1,490,000 General Obligation Sewer Revenue Bonds, Series 2003B Presented to: Mayor Robert .Cardinal Members, City Council Mr. Richard Fursman, City Manager Mr. Dan Faust, Finance Director City of Maplewood 1830 East County Road B Maplewood, MN 55109-2797 Study No.: M 1 408E217 SPRINGSTED Incorporated June 2, 2003 SPRINGSTED Advisors to the Public Sector RECOMMENDATIONS Re: Recommendations for the Issuance of: $3',650,000 General Obligation Improvement Bonds, Series 2003A (the "Improvement Bonds") $1,,490,000 General Obligation Sewer Revenue Bonds, Series 2003B (the "Revenue Bonds") (Collectively the "Bonds" or the "Issues") We respectfully request your consideration of our recommendations for the above-named Issues. We recommend the following for the Bonds: 1. Action Requested 2. Sale Date and Time 3. Method of Sale 4. 5. Authority for the Bond Issues Principal Amount of Offerings To establish the date and time of receiving bids and establish the terms and conditions of the offerings. Th u rsday, J u ly 10, 2003 at 10:00 A. M. , with consideration for award by the City Council at 5:00 P.M. that same day. The Bonds will be sold through a competitive bidding process. In the interest of obtaining as .many bids as possible, we have included a provision in the attached Terms of Proposal for underwriters to submit their bid electronically through the electronic bidding platform of PARITY°. In addition, physical bids (by phone or fax) will be accepted at the offices of Springsted. The Improvement Bonds are being issued pursuant to Minnesota Statutes, Chapters 475 and 429. The Revenue Bonds are being issued pursuant to Minnesota Statutes, Chapters 475 and 444 and Section 115.46. Improvement Bonds - $3,650,000 Revenue Bonds $1,490,000 Repayment Terms The Bonds will mature annually February 1, 2005 through 2019.Interest will be payable semi- annually each February 1 and August 1, commencing August 1, 2004. 7. Term Bonds We have included a provision that permits the underwriters to combine multiple maturity years into a term bond, subject to mandatory redemption on the same maturity schedule provided in the Terms of Proposal. The advantage to the underwriter is that it provides large blocks of bonds, which are more attractive to bond funds, and certain pension funds, which City of Maplewood, Minnesota J u.n a 2, 2003 deal only with large blocks of bonds. This in. turn is a benefit to the City since selling larger blocks of bonds reduces the risk to the underwriter, allowing them to lower their costs and the interest coupons. Since the Bonds are being offered on a competitive bid basis and awarded on the lowest true interest cost, the City will award the Bonds to the best bid regardless of whether term bonds are chosen or not. 8. Sources of Payments The Improvement Bonds will be general obligations of the City and will be repaid with a combination of special assessments and ad valorem property taxes. The City will make its first levy in 2003 for first collection in 2004. Each year's first-half collection of. assessments and taxes will be used to pay the interest payment due .August 1 in the year of collection. Second - half collections of assessments and taxes plus surplus first-half .collections will be used to pay the February 1 principal and interest payment due in the following year. The Revenue Bonds are expected to be paid from a combination of net revenues of the City's sewer utility and special assessments. Pursuant to Section 115.46, the City expects to levy $16,320 for the repayment of the Revenue Bonds in 2003 for collection in 2004. 9. Prepayment Provisions The City may elect on February 1, 2011, and on any date thereafter, to prepay the Bonds due on or after February 1, 2012, at a price of par plus accrued interest. 10. Credit Rating Comments An application will be made to Moody's Investors Service for a rating on the Bonds. The City's current general obligation credit rating is "Aa2". 11. Federal Treasury Regulations Concerning Tax-Exem p t. Obligations (a) Bank Qualification Under Federal Tax Law, financial institutions cannot deduct from income for federal income tax purposes, expense that is allocable to carrying and acquiring tax-exempt bonds. There is an exemption to this for "bank qualified" bonds, which can be so designated if the issuer does not issue more than $10 million of tax exempt bonds in a calendar year. Issues that are bank qualified generally receive slightly lower interest rates than. issues that are not bank qualified.. Page 2 City. of Maplewood, Minnesota June 2, 2003 8.19 years. Each of the Issues is therefore within the economic life requirements. (e) Federal Reimbursement Federal reimbursement regulations require the Regulations City to make a declaration, within 60 days of the actual payment, of its intent to reimburse itself from expenses paid prior to the receipt of Bond proceeds. It is our understanding the City has taken whatever actions are necessary to comply with the federal reimbursement regulations in regards to the Bonds. 12. Continuing Disclosure Each series of Bonds is subject to continuing disclosure requirements set forth by the Securities and Exchange Commission. The SEC rules require the City to undertake an annual update of certain Official Statement information and report any material events to . the national repositories. In the past, the City has indicated that it will manage its own continuing disclosure matters. We understand that the City will continue that practice with these Issues. 13. Attachments Sources and Uses Schedule — Improvement Bonds Assessment Income - Improvement Bonds • Debt Schedule — Improvement Bonds • Sources and Uses Schedule - Revenue Bonds Assessment Income — Revenue Bonds • Debt Service Schedule — Revenue Bonds • Terms of Proposals Page 4 City of Maplewood, Minnesota June 2, 2003 DISCUSSION $3,650,000 General Obligation Improvement Bonds, Series 2003A (the "Improvement. Bonds") Proceeds of the Improvement Bonds will be used to finance various street improvement projects within the City. The sources and uses of funds for the Improvement Bonds are shown on page 7. In addition to proceeds of the Improvement Bonds, cash contributions totaling $1,453,240 will be used to pay for the four improvement projects being financed. Included in the cash contributions is $19,424 of special assessments being collected in calendar year 2003. A summary of the total projected collections of special assessments is shown on page 8, with the following pages 9 through 12 showing the detailed assessments by project. Assessments for. the Eldridge/McMenemy project in the principal amount of $129,640 were filed on August 12, 2.002 for collection over a term of 15 years commencing in 2003. Assessments for the Kennard/Frost project in the principal amount of $1,117,245 were filed on May 12, 2003 for collection over a term of 15 years commencing in 2004. Assessments for the Maplewood/Keller project in the principal amount of $188,464 were filed on May 1, 2003 for collection over a term of 8 years commencing in 2004. Assessments for the Hazelwood/County Road C project in the principal amount of $246,590 are expected to be filed on or about July 1, 2003 for collection over a term of 15 years commencing in 2004. The interest rate charged on the unpaid balance of assessments is 5.5% for the Maplewood/Keller project and 6.0% for each of the other projects. All assessments have been structured with even annual principal payments. Our recommended principal structure for the Improvement Bonds is shown on page 13. Debt service has been structured around the anticipated assessment income receipts. Page 13 contains the following information: ■ Columns 1 through 5 show the principal maturity dates, the annual principal payments, estimated interest rates and projected total principal and interest payments, given the current market environment. ■ Column 6 shows the 5% overlevy which is required by State statutes and serves as a protection to bondholders and the City in the event of delinquencies in. the collection of assessments or taxes. ■ Column 7 shows the total projected assessment income developed on pages 9 through 12. ■ Column 8 shows the net tax levy requirement for this Issue, which represents the difference between the projected assessment income and 105% of debt service. As shown in column 8 on page 13, we expect that the City will be required to levy ad valorem taxes annually in the approximate average amount of $163,000 to pay debt service on the Improvement Bonds. $1,490,000 General Obligation Sewer Revenue Bonds, Series 2003B (the "Revenue Bonds") Proceeds of the Revenue Bonds will be used to. finance a sewer replacement, lift station improvements and various other improvements to the City's sewer utility. The sources and uses of funds for the Revenue Bonds are shown on page 14. In addition to proceeds of the Revenue Bonds, cash contributions totaling $418,025 will be used to pay for the two projects being financed. Included in the cash contributions is $60,685 of special assessments being collected in calendar year 2003. Page 5 City. of Maplewood, Minnesota June :2, 2003 A summary of. the total projected collections of special assessments is shown on page 15, with the following pages 16 and 17 showing the detailed assessments by project. Assessments for the Sewer Replacement project in the principal amount of $217,772 were filed on September 9, 2002 for collection over a term of 5 years commencing in 2003. Assessments for the Lift Station project in the principal amount of $24,280 were filed on April 28, 2003 for collection over a term of 15 years commencing in 2004.. The interest rate charged on the unpaid balance of assessments is 6.0% for both projects. All assessments have been structured with even annual principal payments. Net revenues. of the City's sewer utility , are pledged .to the repayment of the Revenue Bonds. Pursuant to Minnesota Statues, Chapter 444 and the resolution awarding the Revenue Bonds, the City will covenant to maintain rates in an amount sufficient to generate revenues to support the operation of the sewer utility and to pay debt service. The City is required to annually review the budget of the sewer utility to determine whether current rates and charges are sufficient and to adjust them as necessary. Pursuant to Minnesota Statutes, Section 115.46, the City is permitted to levy taxes to repay debt service on the Revenue Bonds., The City expects to levy in 2003 for collection in 2004 in the amount of $16,320. Our recommended principal structure for the Revenue Bonds is shown on page 18. The Revenue Bonds have been structured around the anticipated assessment income receipts and result in even annual sewer utility revenue payments. Page 18 contains the following information: Columns 1 through 5 show the principal maturity dates, the annual principal payments, estimated interest rates and projected total principal and interest payments., given the current market environment. ■ Column 6 shows the total projected assessment income developed on pages 15 through 17. ■ Column 7 shows the 2003/2004 tax levy contribution to the Revenue Bonds. ■ Column 8 shows the revenues required, .from the sewer utility, which represents the difference between the projected assessment income added to the 2003/2004 tax levy contribution (column 7) and the debt service (column 5). Springsted Incorporated is pleased to again be of service to the City of Maplewood. Respectfully submitted, $)4'PINGSTED Incorporated kem Page 6 Dated 08/01/2003 $396501000 City of Maplewood, Minnesota General Obligation Improvement Bonds, Series 2003A SOURCES & USES SOURCES OF FUNDS Delivered 08/01/2003 Par Amount of Bonds .............................................................................. $316501000.00 MSAFunds .............................................................................................. . 916,680.00 Transfers from Other City Funds ............................................................ 259,460.00 Other Gov. or Developer Payments ......................................................... 216,430. 00 Assessment Prepayments ......................... .............................................. 419246.00 2003 Assessment Collections ........................................... I ....................... 19,424.00 TOTAL SOURCES................................................................................. $591039240.00 USES OF FUNDS Deposit to Project Construction Fund ....................................................... 51038,765.00 Total Underwriter's Discount (1-.000%) ................................................... 36,500.00 Costs of Issuance ................ o ..................................... ............................ 28,700.00 Rounding Amount ..................................................................................... (725.00) TOTALUSES......................................................................................... $5,103,240.00 Springsted Incorporated Advisors to the Public Sector File = Maplewood.sf-GO Improvement Bonds, 2003A- SINGLE PURPOSE 5/29/2003 2:45 PIVI Page 7 City of Maplewood, Minnesota General Obligation Improvement Bonds, Series 2003A TOTAL ASSESSMENT INCOME PRINCIPAL AMOUNT OF ASSESSMENTS BY PROJECT Eldrid a/McMenem 1291640.00 Kennard/Frost.......................................................................... 1,1171245.00 Hazelwood/County Rd C 246,590.00 Maplewood/Keller Resurface .................................................... 188,464.00 TOTAL......................................................................... ...... 19681,939.00 Springsted Incorporated File = Maplewood.sf-Aggregate- Advisors to the Public Sector 5/29/2003 2:44 PM Page 8 Eldridge/ Hazelwood/ County Maplewood/ Keller DATE McMenemy Kennard/Frost Rd C Resurface TOTAL 12/31/2003 19,424.40 - - - 19,424.40 12/31 /2004 151902.51 1841159.22 389632.44 401833.87 2791528.04 12131/2005 15,383.95 137,048.72 30,248.38 321627.84 2151308.89 12/31/2006 14,865.39 132,579.74 291262:02 31,332.14 2081039.29 12/31/2007 149346.83 1281110.76 281275.66 301036.46 200,769.71 12/31/2008 13,828.27 123,641.78 271289.30 28,740.76. 193,500.11 12/31/2009 139309.71 1191172.80 269302.93 279445.08 1869230.52 12/31/2010 121791.15 114,703.82 25,316.57 26,149.38 178,960.92 12-/31/2011 12,272.59 110,234.84 241330.21 24,853.70 1711691.34 12/31/2012 119754.03 105,765.86 23,343.85 - 140,863.74 .12/31/2013 11,235.46 101,296.88 22,357.49 - 134,889.83 12/31 /2014 10,716.90 96,827.90 21,371.13 - 1289915.93 12/31/2015 101198.34 92,358.92 209384.77 - 1221942.03 12/31/2016 91679.78 871889.94 199398.41 - 1161968.13 12/31/2017 91161.22 .831420.96 18,412.05 - 110,994.23 12/31/2018 78,951.98 179425.69 - 96,377.67 Total 194,870.53 1,696,164.12 372,350.90 242,019.23 2,505,404.78 PRINCIPAL AMOUNT OF ASSESSMENTS BY PROJECT Eldrid a/McMenem 1291640.00 Kennard/Frost.......................................................................... 1,1171245.00 Hazelwood/County Rd C 246,590.00 Maplewood/Keller Resurface .................................................... 188,464.00 TOTAL......................................................................... ...... 19681,939.00 Springsted Incorporated File = Maplewood.sf-Aggregate- Advisors to the Public Sector 5/29/2003 2:44 PM Page 8 DATE AND TERM STRUCTURE InterestAccrual Date.......................................................................................................................... 8/12/2002 Last Day of First Year of Collection..................................................................................................... 12/31/2003 Springsted Incorporated File = Maplewood.sf-2003A Bonds Assessments-Eldridge/McMenemy Advisors to the Public Sector 5/29/2003 3:02 PM Page 9 City of Maplewood, Minnesota General Obligation Improvement Bonds, Series 2003A Eldridge/McMenemy ASSESSMENT INCOME SCHEDULE Date Principal Coupon Interest Total P+I 12/31/2002 - - - 12/31/2003 8,642.67 6.000% 10,781.73. 19,424.40 12/31/2004 81642.67 6.000% 7,259.84 15,902.51 12/31/2005 89642.67 6.000% 6,741.28 159383.95 12/31/2006 81642.67 6.000% 61222.72 1.4,865.39 12/31/2007 81642.67 6.000% 59704.16 141346.83 12/31 /2008 8,642.67 6.000% 5,185.60 131828.27 12/31/2009 8,642.67 . 6.000% 4,667.04 13,309.71 12/31/2010 81642.67 6.000% 41148.48 121791.15 -12/31/2011 81642.67 6.000% 31629.92 12,272.59 12/31/2012 81642.67 6.000% 39111.36 111754.03 .12/31/2013 81642.66 6.000% 29592.80 111235.46 12/31/2014 89642.66 6.000% 21074.24 109716.90 12/31./2015 81642.66 6.000% 19555.68 10,198.34 12/31/2016 8,642.66 6.000% 1,037.12 91679.78 12/31/2017 81642.66 6.000% 518.56 91161.22 Total 129,640.00 - 65,230.53 1949870.53 DATE AND TERM STRUCTURE InterestAccrual Date.......................................................................................................................... 8/12/2002 Last Day of First Year of Collection..................................................................................................... 12/31/2003 Springsted Incorporated File = Maplewood.sf-2003A Bonds Assessments-Eldridge/McMenemy Advisors to the Public Sector 5/29/2003 3:02 PM Page 9 DATE AND TERM STRUCTURE InterestAccrual Date....................................................................................................................... 5/12/2003 Last Day of First Year of Collection................................................................................................... 12/31/2004 Springsted Incorporated Advisors to the Public Sector File = Maplewood.sf--2003A Bonds Assessments-Kennard/Frost 5/29/2003 3:02 PM Page 10 City of Maplewood, Minnesota General Obligation Improvement Bonds, Series 2003A Kennard/Frost ASSESSMENT INCOME SCHEDULE Date Principal Coupon Interest Total P+I 12/31/2003 - -- - 12/31/2004 74,483.00 6.000% 109,676.22 184,159.22 12/31/2005 74,483.00 6.000% 62,565.72 137,048.72 12/31/2006 74,483.00 6.000% 58,096.74 1329579.74 12/31/2007 74,483.00 6.000% 53,627.76 128,110.76 12/31/2008 74,483.00 6.000% 49,158.78 123,641.78 12/31./2009 74,483.00 6.000% 441689.80 119,172.80 12/31/2010 74,483.00 6.000% 40,220.82 114,703.82 12/31/2011 749483.00 6.000% 35,751.84 1109234.84 12/31/2012 741483.00 6.00096 319282.86 1059765.86 12131/2013 74,483.00 6.000% 26,813.88 101,296.88 12/31/2014 74,483.00 6.000° 22,344.90 969827.90 12/31/2015 741483.00 6.000% 179875.92 92,358.92 12/31/2016 74,483.00 6.000% 13,406.94 87,889.94 12/31/2017 74,483.00 6.000% 81937.96 83,420.96 12/31/2018 741483.00 6.000% 41468.98 78,951.98 Total 11117,245.00 - 578,919.12 11696,164.12 DATE AND TERM STRUCTURE InterestAccrual Date....................................................................................................................... 5/12/2003 Last Day of First Year of Collection................................................................................................... 12/31/2004 Springsted Incorporated Advisors to the Public Sector File = Maplewood.sf--2003A Bonds Assessments-Kennard/Frost 5/29/2003 3:02 PM Page 10 DATE AND TERM STRUCTURE Interest Accrual Date.......................................................................................................................... 7/01/2003 Last Day of First Year of Collection..................................................................................................... 12/31/2004 Springsted Incorporated File = Mapiewood.sf-2003A Bonds Assessments-Hazelwood/County Rd C Advisors to the Public Sector 5/29/2003 3:02 PM Page 11 City of Maplewood, Minnesota General Obligation Improvement Bonds, Series 2003A Hazelwood/County Rd C ASSESSMENT INCOME SCHEDULE Date Principal Coupon Interest Total P+I 12/31/2003 - - - - 12/31/2004 16,439.34 6.000% 22,193.10 38,632.44 12/31/2005 169439.34 6.000% 139809.04 30,248.38 12/31/2006 16,439.34 6.000% 12,822.68 299262.02 12/31/2007 161439.34 6.000% 119836.32 289275.66 12131/2008 161439.34 6.000% 10,849.96 271289.30 .12/31/2009 169439.33 6.000% 91863.60 26,302.93 12/31/2010 161439.33 6.000% 8,877.24 25,316.57 12131/2011 161439.33 6.000% 79890.88 249330.21 12/31/2012 160439.33 6.000% 69904.52 231343.85 12/31/2013 16,439.33 6.000% 51918.16 229357.49 12/31/2014 16,439.33 6.000% 4,931.80 211371.13 12/31/2015 16,439.33 6.000% 3,945.44 201384.77 12131/2016 16,439.33 6.000% 2,959.08 199398.41 12/31/2017 161439.33 6.000% 11972.72 189412.05 12/31/2018 16,439.33 6.000% 986.36 17,425.69 Total 246,590.00 - 1259760.90 372,350.90 DATE AND TERM STRUCTURE Interest Accrual Date.......................................................................................................................... 7/01/2003 Last Day of First Year of Collection..................................................................................................... 12/31/2004 Springsted Incorporated File = Mapiewood.sf-2003A Bonds Assessments-Hazelwood/County Rd C Advisors to the Public Sector 5/29/2003 3:02 PM Page 11 DATE AND TERM STRUCTURE InterestAccrual Date.......................................................................................................................... 5/01/2003 Last Day of First Year of Collection..................................................................................................... 12/31/2004 Springsted Incorporated File = Maplewood.sf--2003A Bonds Assessments-Maplewood/Keller Resurface Advisors to the Public Sector. 5/29/2003 3:02 PM Page 12 City of Maplewood, Minnesota General Obligation Improvement Bonds, Series 2003A Maplewood/Keller Resurface ASSESSMENT INCOME SCHEDULE Date Principal Coupon Interest Total P+I 12/31/2003 - - - - 12/31 /2004 23,558.00 5.500% 17,275.87 40,833.87 12/31/2005 23,558.00 5.500° 91069.84 32,627.84 12/31/2006 231558.00 5.500% 7,774.14 31,332.14 12/31/2007 23,558.00 5.500% 61478.46 30,036.46 12/31/2008 239558.00 5.500% 51182.76 28,740.76 12/31/2009 231558.00 5.500° 31887.08 27,445.08- 7,445.0812/31/2010 12/31/2010 239558.00 5.500% 21591.38 26,149.38 12/31/2011 231558.00 5.500% 11295.70 24,853.70 Total 188,464.00 - 53,555.23 242,019.23 DATE AND TERM STRUCTURE InterestAccrual Date.......................................................................................................................... 5/01/2003 Last Day of First Year of Collection..................................................................................................... 12/31/2004 Springsted Incorporated File = Maplewood.sf--2003A Bonds Assessments-Maplewood/Keller Resurface Advisors to the Public Sector. 5/29/2003 3:02 PM Page 12 DATE AND TERM STRUCTURE Dated.......................................................................................................... 8/01/2003 Delivery Date ......................... ................ 8/01/2003 ........................................................... First Coupon Date....................................................................................... .8/01/2004 YIELD STATISTICS Bond Year Dollars.:........................................................................................ $30,475.00 AverageLife................................................................................................. 8.349 Years Average Coupon............................................................................ .............. 3.4457670% Net Interest Cost (NIC) .... ..:................................:.......................................... 3.5655373% True Interest Cost (TIC)................................................................................. 3.5462177% Bond Yield for Arbitrage Purposes................................................................. 3.4035865°% All Inclusive Cost (AIC).................................................................................. 3.6598168% Springsted Incorporated File = Maplewood.sf-GO Improvement Bonds, 2003A- SINGLE PURPOSE Advisors to the Public Sector 5/29/2003 2:45 PM Page 13 $316501000 City of Maplewood, Minnesota General Obligation Improvement Bonds, Series 2003A DEBT SERVICE SCHEDULE Projected Assessment Date Principal Coupon Interest Total P+I 105% of Total Income Levy (1) (2) (3) (4) (5) (6) (7) (8) 2/01/2004 - - - - - - - 2/01 /2005 2601000.00 1.350% 1649782.50 424,782.50 446,021.63 2791528.04 166,493.59 2/01/2006 '2551000.00 1.600% 1061345.00 361,345.00 3791412.25 215,308.89 164,103.36 2/01/2007 2551000.00 2..000% 1021265.00 357,265.00 375,128.25 208,039.29 167,088.96 2/01/2008 250,000.00 2.300% 971165.00 347,165.00 364,523.25 200,769.71 1639753.54 2/01/2009 2501000.00 2.600% 911415.00 341,415.00 358,485.75 193,500.11 1649985.64 2/01/20.10 2501000.00 2.900% 84,915.00 3341915.00 351,660.75 1869230.52 165,430.23 2/01/2011 2501000.00 3.150% 77,665.00 327,665.00 344,048.25 1789960.92 165,087.33 2/01/2012 250,000.00 3.300% 69,790.00 319,790.00 335,779.50 .1711691.34 1649088.16 2/01/2013 2251000.00 3.400% 611540.00 2861540.00 300,867.00 140,863.74 160,003.26 2/01/2014 230,000.00 3.550% -53,890.00 283,890.00 2981084.50 1349889.83 163,194.67 2/01/2015 2301000.00 3.650% 45,725.00 2759725.00 289,511.25 -128991-5.93 ------ 160;595:32 2/01/2016 2351,000.00 3.800% 37,330.00 272,330.00 2859946.50 1229942.03 163,004.47 2/01/2017 2351000.00 3.900% 28,400.00 263,400.00 2769570.00 116,968.13 159,601.87 2/01/2018 240,000.00 4.000% 19,235.00 259,235.00 2721196.75 110,994.23 161,202.52 2/01/2019 2351.000.00 4.100% 91635.00 244,635.00 2561866.75 96,377.67 1609489.08 Total 316501000.00 - 11050,097.50 41700,097.50 41935,102.38 21485,980.38 2,449,122.00 DATE AND TERM STRUCTURE Dated.......................................................................................................... 8/01/2003 Delivery Date ......................... ................ 8/01/2003 ........................................................... First Coupon Date....................................................................................... .8/01/2004 YIELD STATISTICS Bond Year Dollars.:........................................................................................ $30,475.00 AverageLife................................................................................................. 8.349 Years Average Coupon............................................................................ .............. 3.4457670% Net Interest Cost (NIC) .... ..:................................:.......................................... 3.5655373% True Interest Cost (TIC)................................................................................. 3.5462177% Bond Yield for Arbitrage Purposes................................................................. 3.4035865°% All Inclusive Cost (AIC).................................................................................. 3.6598168% Springsted Incorporated File = Maplewood.sf-GO Improvement Bonds, 2003A- SINGLE PURPOSE Advisors to the Public Sector 5/29/2003 2:45 PM Page 13 Dated 08/01/2003 $1,490,000 City of Maplewood, Minnesota General Obligation Sewer Revenue Bonds, Series 20036 SOURCES &USES Delivered 08/01/2003 1 SOURCES OF FUNDS ParAmount of Bonds............................................................................... .$11490v000.00 Other Gov. or Developer Payments......................................................... 2639340.00 Transfers from Other City Funds............................................................ 941000.00 2003 Assessment Collections................................................................. 60,685.00 TOTALSOURCES................................................................................. $119089025.00 USES OF FUNDS Deposit to Project Construction Fund .........:............................................ 11873,100.00 Costsof Issuance................................................................................... 201200.00 Total Underwriter's Discount (1.000%) ...........................................:....... 14,900.00 RoundingAmount.................................................................................... (175.00 TOTALUSES......................................................................................... $1,9089025.00 Springsted Incorporated File = Maplewood.sf-GO Sewer Rev Bonds, 2003A- SINGLE PURPOSE Advisors to the Public Sector 5/29/2003 2:47 PM Page 14 PRINCIPAL AMOUNT OF ASSESSMENTS BY PROJECT 20038 Sewer Rev -Sewer Replacement...................................................................... 217,772.0 2003B Sewer Rev -Lift Station & Improvements........................................................... 24,280.00 TOTAL........................................................................................................................ 242, 052.00 Springsted Incorporated Advisors to the Public Sector File = Maplewood.sf-Aggregate- 5/29/2003 2:46 PM Page 15 City of Maplewood, Minnesota General Obligation Sewer Revenue Bonds, Series 2003B TOTAL ASSESSMENT INCOME Sewer Lift Station & DATE Replacement Improvements TOTAL 12/31/2003 60,685.80 - 601685.80 12/31/2004 541007.46 41058.81 58,066.27 12/31/2005 519394.20 21978.35 54,372.55 12/31/2006 48,780.92 2,881.23 51,662.15 12/31/2007 46,167.66 2,784.11 48,951.77 12/31/2008 - 21686.99 2,686.99 12/31/2009 - 21589.87 29589.87 12/31/2010 - 21492.75 21492.75 12/31/2011 - 21395.63 21395.63 12/31/2012 - 21298.51 21298.51 12/31/2013 - 21201.39 21201.39 12/31/2014 - 21104.26 21104.26 12/31/2015 - 21007.14 20007.14 12/31/2016 - 11910.02 19910.02 12/31/2017 - 11812.90 19812.90 12/31/2018 - 19715.78 1,715.78 Total 261,036.04 361917.74 297,953.78 PRINCIPAL AMOUNT OF ASSESSMENTS BY PROJECT 20038 Sewer Rev -Sewer Replacement...................................................................... 217,772.0 2003B Sewer Rev -Lift Station & Improvements........................................................... 24,280.00 TOTAL........................................................................................................................ 242, 052.00 Springsted Incorporated Advisors to the Public Sector File = Maplewood.sf-Aggregate- 5/29/2003 2:46 PM Page 15 DATE AND TERM STRUCTURE InterestAccrual Date........................................................................................................................... 9/09/200 Last Day of First Year of Collection..................................................................................................... 12/31/2003 Springsted Incorporated File = Maplewood.sf-200313 Sewer Rev Assessments -Sewer Replacement Advisors to the Public Sector 5/29/2003 3:03 PM Page 16 City of Maplewood, Minnesota General Obligation Sewer Revenue Bonds, Series 2003B Sewer Replacement ASSESSMENT INCOME SCHEDULE Date Principal Coupon Interest Total P+I 12/31/2002 - - - - 12/31 /2003 439554.40 6.000% 171131.40 609685.80 12/31/2004 43,554.40 6.000% 10,453.06 549007.46 12/31/2005 43,554.40 6.000% 71839.80 519394.20 12/31/2006 43,554.40 6.000% 5,226.52 48,780.92 12/31/2007 43,554.40 6.000% 29613.26 461167.66. Total 2179772.00 - 43,264.04 261,036.04 DATE AND TERM STRUCTURE InterestAccrual Date........................................................................................................................... 9/09/200 Last Day of First Year of Collection..................................................................................................... 12/31/2003 Springsted Incorporated File = Maplewood.sf-200313 Sewer Rev Assessments -Sewer Replacement Advisors to the Public Sector 5/29/2003 3:03 PM Page 16 DATE AND TERM STRUCTURE Interest Accrual Date..................................................:....................................................................... 4/28/2003 Last Day of First Year of Collection.................................................................................................... 12/31/2004 Springsted Incorporated File = Mapiewood.sf-2003B Sewer Rev Assessments -Lift Station & Improvements Advisors to the Public Sector 5/29/2003 3:03 PM Page 17 City of Maplewood, Minnesota General Obligation Sewer Revenue Bonds, Series 20038 Lift Station & Improvements ASSESSMENT INCOME SCHEDULE Date Principal Coupon Interest Total P+I 12/31/2003 - - - - 12/31/2004 11618.67 6.000% 21440.14 41058.81 12/31/2005 1,618.67 6.000% 1,359.68 21978.35 12/31/2006 11618.67 6.000% 1,262.56 21881.23 12/31/2007 19618.67 6.000% 19165.44 2,784.11 12/31/2008 11618.67 6.000% 11068.32 21686.99 12/31/2009 11618.6.7 6.000% 971.20 21589.87 12/31/2010 1,618.67 6.000% 874.08 21492.75 12/31/2011- 11618.67 6.000% 776.96 21395.63 12/31/2012 11618.67 6.000% 679.84 21298.51 12131/2013 1,618.67 6.000% 582.72 2,201.39 12/31/2014 1, 618.66 6.000% 485.60 29104.26 12/31/2015 11618.66 6.000% 388.48 21007.14 12/31/2016 11618.66 6.000% 291.36 11910.02 .12/31/2017 11618.66 6.000% 194.24 11812.90 12/31/2018 11618.66 6.000% 97.12 1,715.78 Total 249280.00 - 12,637.74 36,917.74 DATE AND TERM STRUCTURE Interest Accrual Date..................................................:....................................................................... 4/28/2003 Last Day of First Year of Collection.................................................................................................... 12/31/2004 Springsted Incorporated File = Mapiewood.sf-2003B Sewer Rev Assessments -Lift Station & Improvements Advisors to the Public Sector 5/29/2003 3:03 PM Page 17 DATE AND TERM STRUCTURE Dated............................................................................... 8/01/2003 DeliveryDate ................................... ................................... 8/01/2003 First Coupon Date............................................................ 8/01/2004 YIELD STATISTICS Bond Year Dollars............................................................ $121195.00 AverageLife..................................................................... 8.185 Years Average Coupon.............................................................. 3.4421074% Net Interest Cost (NIC) .................................................... 3.5642886% True Interest Cost (TIC) .................................................. 3.5418764% Bond Yield for Arbitrage Purposes ................................... 3.3964274% All Inclusive Cost (AIC) .................................................... 3.7425174% Springsted Incorporated File = Maplewood.sf--GO Sewer Rev Bonds, 2003A- SINGLE PURPOSE Advisors to the Public Sector 5/29/2003 2:47 PM Page 18 $1,490,000 City of Maplewood, Minnesota General Obligation Sewer Revenue Bonds, Series 2003B DEBT SERVICE SCHEDULE Debt Service Revenues Projected Assessment Sewer Utility .Date Principal Coupon Interest Total P+I Income 2003/04 Levy Revenues (1} (2) (3) (4) (5) (6) (7) (8) 2/01/2004 - - - - - - - 2/01/2005 120,000.00 1.350% 66,060.00 186,060.00 58,066.27 16,320.00 111,673.73 2/01/2006 125,000.00 1.600% 42,420.00 1671420.00. 54,372.55 1131047.45 2/01/2007 125,000.00 2.000% 40,420.00 165,420.00 519662.15 113,757.85 2/01/2008 125,000.00 2.300% 37,920.00 1621920.00 481951.77 113,968.23 2/01/2009 801000.00 2.600% 351045.00 115,045.00 21686.99 112,358.01 2/01/2010 801000.00 2.900% 32,965.00 1129965.00 21589.87 110,375.13 2/01/2011 85,000.00 3.150% 30,645.00 115,645.00 21492.75 113,152.25 2/01/2012 85,000.00 3.300% -27,967.50 112,967.50 2,395.63 110,571.87 2/01/2013 851000.00 3.400% 25,162.50 1101162.50 21298.51 1075863.99 2/01/2014 909000.00. 3.550% 229272.50 112,272.50 21201.39 110,071.11 2/01/2015 95,000.00 3.650% 19,077.50 1141077.50 21104.26 1111973.24 2/01/2016 95,000.00 3.800% 15,610.00 1101610.00 2,007.14.- 1081602.86 2/01/2017 100,000.00 3.900% 12,000.00 1121000.00 1,910.02 110,089.98 2/01/2018 1001000.00 4.000% 81100.00 1089100.00 11812.90 106,287.10 2/01/2019 1001000.00 4.100% 4,100.00 104,100.00 11715.78 102,384.22 Total 11490,000.00 - 419,765.00 1,909,765.00 237,267.98 16,320.00 1,656,177:02 DATE AND TERM STRUCTURE Dated............................................................................... 8/01/2003 DeliveryDate ................................... ................................... 8/01/2003 First Coupon Date............................................................ 8/01/2004 YIELD STATISTICS Bond Year Dollars............................................................ $121195.00 AverageLife..................................................................... 8.185 Years Average Coupon.............................................................. 3.4421074% Net Interest Cost (NIC) .................................................... 3.5642886% True Interest Cost (TIC) .................................................. 3.5418764% Bond Yield for Arbitrage Purposes ................................... 3.3964274% All Inclusive Cost (AIC) .................................................... 3.7425174% Springsted Incorporated File = Maplewood.sf--GO Sewer Rev Bonds, 2003A- SINGLE PURPOSE Advisors to the Public Sector 5/29/2003 2:47 PM Page 18 THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS --BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $3,650,000 CITY OF MAPLEWOOD, MINNESOTA GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2003A (BOOK ENTRY ONLY) Proposals for the Bonds will be. received on Thursday, July 10, 2003, until 10:00 a.m., Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 5:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is submitted. (a) Sealed Bidding. ..Proposals may be submittedin a sealed envelope or by fax (651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted Proposal. OR (b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via PARIT For purposes of the electronic bidding process, the time as maintained by PARITY' shall constitute the official time with respect to all Bids submitted to PARITY'. Each bidder shall be solely responsible for making necessary arrangements to access PARITY for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Terms of Proposal. Neither the City, its agents nor PARITY' shall have any duty or obligation .to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARITY' shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY®. The City is using the services of PARITY' solely as a communication mechanism to conduct the electronic bidding for the Bonds, and PARIT is not an agent of the City. If any provisions of this Terms of Proposal conflict with information provided by PARITY®, this Terms of Proposal shall control. Further information about PARITY®, including any fee charged, may be obtained from: PARITY®, 40 West 23rd Street, 5th Floor, New York City, New York 10010, Customer Support, (212) 4.04-8102. Page 19 DETAILS OF THE BONDS The Bonds will be dated August 1, 2003, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2004. Interest will be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature February 1 in the years and amounts as follows: 2005 $2609000 .2009 $250,000 2013 $225,000 2017 $235,000 2006 $255,000 2010 $2509000 2014 $230,000. 2018 $2407000 2.007 $255,000 2011 $250,000 2015 $230,000 2019 $235,000-- 235,0002008 2008$250,000 2012 $250,000 2016 $235,000 Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth .above at a price of par plus accrued interest to the date of redemption. In order to. designate term bonds, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will. be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of .a single maturity through book entries made on the books and. records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee, as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; ' transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar that shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2011, and on any day thereafter, to prepay Bonds due on or after February 1, 2012. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge special assessments against benefited properties. The proceeds will be used to finance various projects within the City. Page 20 TYPE OF PROPOSALS Proposals. shall be for not less than $3,613,500 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit,,) in. the form of a certified or cashier's check or a Financial Surety Bond in the amount of $36,500, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the. -form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made.. Rates shall be in integral multiples of 5/100 or 1/8 of 1 %. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be, controlling. The City will reserve the right to: (i) waive non -substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by.the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the -purchaser to accept delivery of the Page 21 Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no - litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and. other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2 -12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 145 copies of the, Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the. Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each. Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is . accepted by. the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated June 9, 2003 BY ORDER. OF THE CITY COUNCIL /s/ Karen Guilfoile City Clerk Page 22 THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $1,,490,000 CITY OF MAPLEWOOD, MINNESOTA GENERAL OBLIGATION SEWER REVENUE BONDS, SERIES 2003B (BOOK ENTRY ONLY) Proposals for the Bonds will be. received on Thursday, July 10, 2003, until 10:00 a.m., Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 5:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is submitted. (a) Sealed Biddin_q. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted Proposal. OR (b) Electronic Biddin . Notice is hereby given that electronic proposals will be received via PARIT . For purposes of the electronic bidding process, the time as maintained by PARITY® shall constitute the official time with respect to all Bids submitted to PARITY'. Each bidder shall be solely responsible for making necessary arrangements to access PARITY for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Terms of Proposal. Neither the City, its agents nor PARITY® shall have any duty or obligation. to undertake' -registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARITY® shall be responsible for a bidder's failure to register to bid. or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY®. The City is using the services of. PARITY® sole) as a communication mechanism to conduct the electronic bidding for the Bonds, and PARIT is not an agent of the City. If any provisions of this Terms of Proposal conflict with information provided by PARITY®, this Terms of Proposal shall. control. Further information about PARITY®, including any fee charged, may be obtained from: PARITY®, 40 West 23rd Street, 5th Floor, New York City, New York 10010, Customer Support, (212) 404-8102. Page 23 DETAILS OF THE BONDS The Bonds will be dated August 1, 2003, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1,. 2004. Interest will. be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature February 1 in the years and amounts as follows: 2005 $120,000 2009 $809000 2013 $85,000 2017 $1009000 2006 $1259000 2010 $80,000 2014 $90,000 2018 $100,000 2007 $125,000 2011 $85,000 2015 $95,000 2019 $1009000- 2008 $125,000 2012 $857000 2016 $957000 Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption and. must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiplethereof.of a single maturity. through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar that shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2011, and on any day thereafter, to prepay Bonds due on or after February 1, 2012. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge net revenues from the City's sewer utility and special assessments against benefited properties. The proceeds will be used to finance various sewer improvements within the City. Page 24 TYPE OF PROPOSALS Proposals. shall be for not less than $1,475,100 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $14,900, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the.form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the : purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser, will be deposited by the City. In the event . the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1 %. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will. be controlling. The City will reserve the right to: (i) waive non -substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or- commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any. Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Page 25 Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no - litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms -of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the. City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2 -12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate .submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 60 copies. of the Official Statement and the addendum or addenda described above. The City designates the senior managing.. underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated June 9, 2003 BY ORDER OF THE CITY COUNCIL /s/ Karen Guilfoile City Clerk Page 26 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA HELD: June 9, 2003 Pursuant to due call thereof, a meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on June 9, 2003, at P.M. for the purpose in part of authorizing the competitive negotiated sale of the $3,650,000 General Obligation Improvement Bonds, Series 2003A. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $3,650,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2003A A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue its $3,650,000 General Obligation Improvement Bonds, Series 2003A (the "Bonds") to finance the cost of various improvements within the City; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The Clerk or designee, shall open proposals at the time and place specified in such Terms of Proposal. 1536615vl 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement. In connection with said competitive negotiated sale, the Clerk and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. member The motion for the adoption of the foregoing resolution was duly seconded by and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. 1536615v1 2 STATE OF MINNESOTA COUNTY OF RAM S EY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council, duly called and held on the date therein indicated, insofar as such minutes relate to the City's $3,650,000 General Obligation Improvement Bonds, Series 2003A. WITNESS my hand this day of June, 2003. Clerk 1536615vl 3 EXHIRIT A TERMS OF PROPOSAL $3,650,000 City of Maplewood, Minnesota General Obligation Improvement Bonds, Series 2003A (BOOK -ENTRY ONLY Proposals for the Bonds will be received on Thursday, July 10, 2003, until 10:00 A.M., Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 5:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner by which the Proposal is submitted. (a) Sealed Bidding Proposals maybe submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, maybe submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted Proposal. (b) Electronic Bidding Notice is hereby given that electronic proposals will be received via PARITY. For purposes of the electronic bidding process, the time as maintained by PARITI'E, shall constitute the official time with respect to all Bids submitted to PARITY. Each bidder shall be solely responsible for making necessary arrangements to access PARIT'YO for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Notice of Sale. Neither the City, its agents nor PARITY shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARITY shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY. The City is using the services of PARITY solely as a communication mechanism to conduct the electronic bidding for the Bonds, and PARITY is not an agent of the City. If any provisions of this Notice of Sale conflict with information provided by PARITY®, this Notice of Sale shall control. Further information about PARITY®, including any fee charged, may be obtained from: PARITY®, 395 Hudson Street, New York City, New York 10014, Customer Support, (212) 404-8102. 1536615vl A-1 DETAILS OF THE BONDS The Bonds will be dated August 1, 2003, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2004. Interest will be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature February 1 in the years and amounts as follows: 2005 $260,9000 2013 $2259000 2006 2555,000 2014 2303000 2007 2553,000 2015, 2309000 2008 250,000 2016 2359000 2009 250,000 2017 2359000 2010 2505000 2018 24030000 2011 2505000 2019 235,000 2012 250,000 Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION 1536615vl A-2 The City may elect on February 1, 2011, and on any day thereafter, to prepay Bonds due on or after February 1, 2012. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem takes. In addition the City will pledge special assessments against benefited properties. The proceeds will be used to finance various projects within the City. TYPE OF PROPOSALS Proposals shall be for not less than $3,613,.500 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $36,500, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser, will be deposited by, the City. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of I%. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. NMA4b J The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. 1536615v1 A-3 The. City will reserve the right to: (i) waive non -substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect: thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no - litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about 1536615vl A-4. the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2 -12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 140 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated: June 9, 2003 1536615v1 A-5 BY ORDER OF THE CITY CLERK /s/ Karen Guilfoile Clerk EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA HELD: June 9, 2003 Pursuant to due call thereof, a regular meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on June 9, 2003, at P.M. for the purpose in part of authorizing the competitive negotiated sale of the $19490,,000 General Obligation Sewer Revenue Bonds, Series 2003B. The following members were present: and the following were absent: Member adoption: introduced the following resolution and moved its RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $1.,490.,000 GENERAL OBLIGATION SEWER REVENUE BONDS, SERIES 2003B A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has 'heretofore determined that it is necessary and expedient to issue its $1,490,000 General Obligation Sewer Revenue Bonds, Series 2003B (the "Bonds") to finance the cost of various sewer improvements within the City; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The Clerk or designee, shall open proposals at the time and place specified in such Terms of Proposal. 1536429v1 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement. In connection with said competitive negotiated sale, the Clerk and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by member and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. 1536429vl 2 STATE OF MINNE S OTA COUNTY OF RAM S EY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council, duly called and held on the date therein indicated, insofar as such minutes relate to the City's $1,490,000 General Obligation Sewer Revenue Bonds, Series 2003B. WITNESS my hand this day of June, 2003. Clerk 1536429v1 3 EXHIBIT A TERMS OF PROPOSAL $1,490,000 City of Maplewood, Minnesota General Obligation Sewer Revenue Bonds, Series 2003B (BOOK ENTRY ONLY Proposals for the Bonds will be received on Thursday, July 10, 2003, until 10:00 A.M., Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 5:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner by which the Proposal is submitted. (a) Sealed Bidding Proposals maybe submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, maybe submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax (651)223-3046 for inclusion in the submitted Proposal. OR (b) Electronic Bidding Notice is hereby given that electronic proposals will be received via PARITY. For purposes of the electronic bidding process, the time as maintained by PARITY° shall constitute the official time with respect to all Bids submitted to PARITY. Each bidder shall be solely responsible for making necessary arrangements to access PARITY for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Notice of Sale. Neither the City, its agents nor PARITY shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARITI'O shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY. The City is using the services of PARITY solely as a communication mechanism to conduct the electronic bidding for the Bonds, and PARITY is not an agent of the City. If any provisions of this Notice of Sale conflict with information provided by PARITY®, this Notice of Sale shall control. Further information about PARITY®, including any fee charged, may be obtained from: 1536429vl A-1 PARITY °, 395 Hudson Street, New York City, New York 10014, Customer Support, (212) 404-8102. DETAILS OF THE BONDS The Bonds will be dated August 1, 2003, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2004. Interest will be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature February 1 in the years and amounts as follows: 2005 $120,000 2006 1259000 2007 1259000 2008 12511000 2009 80,000 2010 8000 2011 85,000 2012 8500 2013 859000 2014 90,000 2015 955000 2016. 959000 2017 1009000 2018 1009000 2019 1009000 Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of 1536429vl A-2 beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. 10 NIt Cliff ��� The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2011, and on any day thereafter, to prepay Bonds due on or after February 1, 2012. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge net revenues from the City's sewer utility and special assessments against benefited properties. The proceeds will be used to finance various sewer improvements within the City. TYPE OF PROPOSALS Proposals shall be for not less than $1,475,100 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $14,900, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of I%. Rates must be in level or ascending order. Bonds of the same maturity 1536429v 1 A-3 shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non -substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no - litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City 1536429v1 A-4 for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2 -12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 140 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated: June 9, 2003 1536429v1 A-5 BY ORDER OF THE CITY CLERK /s/ Karen Guilfoile Clerk AGENDA NO. Iq Action by Council Date Endorsed AGENDA REPORT ModIfEed Rejected � J TO: City Manager FROM: Finance Director /0�2� RE: SCHEDULE MEETING TO REVIEW 2002 ANNUAL FINANCIAL REPORT AND AUDIT REPORTS DATE: June 2, 2003 Recently, the City's 2002 Annual Financial Report and audit were completed. The reports will be distributed today. It is recommended that the City Council schedule a meeting with the auditors to discuss these reports. The next available Council -Manager meeting is July 28. As an alternative, a special Council meeting could be held at 5:15 p.m. immediately after the regular "Pre -agenda" Council meeting. It is requested that the meeting be held in the Maplewood Room because a screen is needed for my portion of the presentation. P:1agnlafrmeeting.dac AGENDA REPORT TO: City Manager FROM: Finance Director AGENDA NO. e,'�Y RE: 2003 BUDGET CHANGES FOR STATE AID REDUCTIONS DATE: June 3, 2003 BACKGROUND Action by Council Date Endorsed Modified Rejected j 7M On March 31 the City Council approved 2003 budget changes to compensate for anticipated state aid reductions of $938,740. The tax bill passed by the Legislature on May 29 included state aid reductions that are $47,000 more than anticipated. However, the state aid reductions for 2004 are less than anticipated. The management team has reviewed expenditure items that could be cut from the 2003 Budget to offset the additional $47,000 state aid reduction for 2003. It was the consensus of the team that the best option at this time is to delay the carpet replacement at City Hall until 2004. RECOMMENDATION It is recommended that the City Council approve a 2003 Budget change to eliminate the carpet replacement at City Hall and the appropriate budget changes that are necessary due to the additional state aid reduction of $47,000. P1ag n12003a idcutsadd I TO: FROM: RE: DATE: AGENDA REPORT Richard Fursman, City Manager Charles Ahl, Public Works Director/City Engineer Chris Cavett, Assistant City Engineer AGENDA ITEM Action by Council. r Date .�_.,.. Endol Beaver Lake Trunk Sanitary Sewer Replacement, Project 01-09Rejeeted Resolution for Modification of the Existing Construction Contract, C.O. 2 April 7, 2003 Introduction/Summary During construction there are often unforeseen changes from the original plans and specifications. The city council will consider approving the attached resolution: Directing the Modification of the Existing Construction Contract, Change Order No. 2 Background The changes described in change order (C.O. #2, $45,205.35) are for changes that increase the contract quantity of 13 separate work items. A memo from URS is attached which describes in detail the purpose of those changes. There was a previous change order (CO #1), approved by the city council that was a deduction, (reduction), to the original contract. This project is not yet complete. Staff and the consultant are working with the contractor to finish the project up this month. Budget Impact All costs described in Change Order No. 2 would be funded entirely from the sanitary sewer fund. These changes have no impact to other the other project funding sources or the general fund. Approval of this resolution would change the construction contract to $1,117,445.30. The original construction contract amount was for $1,332,373.15 prior to the deduct from change order no. 1. Recommendation It is recommended that the city council approve the attached resolution Directing the Modification of the Existing Construction Contract for the Beaver Lake Trunk Sanitary Sewer Replacement, Project 01-09. CMC jw Attachments: Resolution Memo from URS, 2 pgs Change Order No. 2, 2 pgs RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 01-09, Beaver Lake Trunk Sanitary Sewer Replacement and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 01-09, Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 2 in the amount of $45,205.35. The revised contract amount is $1,117,445.30. The finance director is hereby authorized to make the financial transfers from the Sanitary Sewer Utility Fund to implement the financing plan for the project. The project budget is increased by $50,000 to cover construction, engineering and administrative charges. MEMORANDUM Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 3 73 -6847 To: Chris Cavett Copy: File: 49392-001-0201 City of Maplewood From: Dave Brandt Date: May 5, 2003 Subject: Beaver Lake Trunk Sewer — Change Order 2 Change Order 2 consists of adding to the contract quantity of 13 separate items of work. Changes to the work for which the contract quantity was insufficient to complete the proj ect. 1. Add — 2. Clearing. At an early project meeting, Barbarossa reported that the developer's grading operation made access to the site and moving around the site difficult. Spoil stockpiles, temporary storm water ponds, and insufficient surface drainage conflicted with the contractor's plans for sub -cutting and constructing the proposed sewer. The developer was asked not to begin the mass grading west of the creek until the trunk sewer had been completed. Attendees at the meeting agreed that this was a reasonable request. The developer's mass grading included clearing and grubbing an area along the centerline of the proposed sewer, so this work was done by Barbarossa. The amount of clearing is 0.46 acres for an additional cost of $2,070.00. 2. Add -4. Grubbing. See above. The amount of grubbing is 0.46 acres for an additional cost of $690.00. 3. Add — 15. Abandon Manhole (Sanitary). According to the developer's plans, sewer removal encroaches on proposed building footprints. Due to the unstable nature of the existing soils a decision was made to eliminate removing the sewer. The contractor was paid for sewer removal as part of the agreement in Change Order 1. Manhole removal was not part of the agreement and was eliminated. The added amount of this item is 1 unit for an additional cost of $300.00. 4. Add — 31. Granular Bedding /Pike Foundation. Due to the unstable subgrade common to this project and an added run of sewer between MH 110 and EX MH 13, additional pipe foundation material was required to complete the project. The added amount of this item is 186 LF for an additional cost of $558.00. 5 . Add — 3 3. 8" DIP CL 52 (14' — 16' Deep. The connection from EX MH 3 to Drop MH 101 accounted for this item. The added amount of this item is 16 LF for an additional cost of $1,184.00. 6. Add — 47. Connect to Existing Sanitary Sewer. Changes to the design at MH 99 and MH 13 required a connection to existing sewer instead of connection to an existing manhole. The added amount of this item is 2 units for an additional cost of $3,600.00. 7. Add — 51. Construct Bulkhead. Changes to the design at MH 99 and MH 13 required 2 additional bulkheads. The added amount of this item is 2 units for an additional cost of $200.00. 8. Add — 52. 16" X 6" DIP Wye. At the request of the developer and as an easement requirement, additional wyes were required to complete the work. The added amount of this item is 6 units for an additional cost of $6,600.00. 9. Add — 53. 6" X 4" DIP Reducer. At the request of the developer and as an easement requirement additional reducers were required to complete the work. The added amount of this item is 6 units for an additional cost of $600.00. 10. Add — 54.4" Pipe Plug. At the request of the developer and as an easement requirement additional plugs were required to complete the work. The added amount of this item is 2 units for an additional cost of $60.00. 11. Add — 57. 4" DIP Sanitary Service Pipe. At the request of the developer and as an easement requirement additional pipe was required to complete the work. The added amount of this item is 821 LF for an additional cost of $22,988.00. 12. Add — 58. 6" DIP Sanitary Service Pipe. At the request of the developer and as an easement requirement additional pipe was required to complete the work. The added amount of this item is 112.5 LF for an additional cost of $3,375.00. 13. Add — 67. Construct Sanitary Manhole. Changes to the design at MH 13 required an additional manhole to complete the work. The added amount of this item is 16.11 LF for an additional cost of $2,980.00. If you have any questions or comments regarding this matter, please call me at 612/490-6251. CHANGE ORDER NO.2 DEPARTMENT OF PUBLIC WORKS CITY .OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA Project Name : Beaver Lake Trunk Sanitary Sewer and Trail Project No.: 01-09 Contractor : Barbarossa and Sons, Inc. The following changes shall be made in the contract documents: Description Quantfty-/ Unit Unit Price ADD -2. Clearing. 0.46 / AC $4,500.00 ADD -4. Grubbing. 0.46 / AC $1,500.00 ADD -15. Abandon 1 / EA - $300.00 Manhole (Sanitary). ADD -31. Granular 186 / LF $3.00 Bedding / Pipe Foundation. ADD -33. 8" DIP CL 52 16 / LF $74.00 (14'-16' Deep). ADD -47. Connect to 2/EA $1, 800.00 Existing Sanitary Sewer. ADD -51. Construct 2/EA $100.00 Bulkhead. Change Order No.: 2 Date : 5/5/03 Page 1 of 2 LVA- ,v i v.vv $690.00 $300.00 $558.00 $1,184.00 $3,600.00 $200.00 subtotal $8,602.00 Contract Status Time Cost Completion Original Contract: Segment I - October 15, 2002 $1,332,373.15 Segment 2, Phase I - September 23, 2002 Segment 2, Phase 2 / Segment 3, Phase 3 - July 1, 2003 Substantial Completion - July 1, 2003 Final Completion - July 15, 2003 Net Change of Prior Change Order No. to No. � : 0, days -$260,133.20 Change This Change Order : 0, days See page 2 of 2. Revised Contract : Segment I - October 15 20021 072 23 . $ , 9 95 Segment 2, Phase I - September 23, 2002 Segment 2, Phase 2 / Segment 3, Phase 3 - July 1, 2003 Substantial Completion - July 1, 2003 Final Completion - July 15, 2003 Approved Mayor Approved Engin( Agreed to by l;ontractor bySp„1 Its Tale CHANGE ORDER NO.2 DEPARTMENT OF PUBLIC WORKS CITY OF MAPLEWOOD, RA.MSEY COUNTY, MINNESOTA Project Name: Beaver Lake Trunk Sanitary Sewer and Trail Project No.: 01-09 Revised Contract : Segment 1 - Contractor : Barbarossa and Sons, Inc. September 23, 2002 The following changes shall be made in the contract documents: Description Quantity / Unit Unit Price ADD -52.16" X 6" DIP 6/EA $1,100.00 Wye. ADD -53. 6" X 4" DIP 6/EA $100.00 Reducer. ADD -54.4" Pipe Plug. 2 / EA $30.00 ADD -57. 4" DIP Sanitary 821 / LF $28.00 Service Pipe. ADD -58. 6" DIP Sanitary 112.5 / LF $30-00 Service Pipe. ADD -67. Construct 16.11 / LF $185.00 Sanitary Manhole. subtotal page 2 of 2 = Change Order No.: 2 Date : 5/5/03 Page 2 of 2 Extended Cost $6,600.00 $600.00 $60.00 $22,988.00 $3,375.00 $2,980.35 $36,603.35 Contract Status Time Cost Completion Original Contract : Segment 1 - October 15, 2002 $1,332,373.15 Segment 2, Phase 1 - September 23, 2002 Segment 2, Phase 2 / Segment 3, Phase 3 - July 1, 2003 Substantial Completion - July 1, 2003 Final Completion - July 15, 2003 Net Change of Prior Change Order No. _ to No. —1-: 0, days Change This Change Order: 0, days Revised Contract : Segment 1 - October -15, 2002 Segment 2, Phase 1 - September 23, 2002 Segment 2, Phase 2 / Segment 3, Phase 3 - July 1, 2003 Substantial Completion - July 1, 2003 Final Completion - July 15, 2003 Approved Mayor Approved Eng* er r Agreed to by Contractor by 4g6aa, -$260,133.20 $45,205.35 $1,117,445.30 Its Title Charitable Gambling Requests 2004 Recommenda- Organization Requests KJ KC JW MK BC tions Heritage Theatre 617 617 617 617 617` ...........X Ramsey County Fair 51000 51000 51000 51000 5 000 ........... Maplewood Historical Society 18,060 161000 18,060 18,060 18,060X. Maplewood Police Department -Citizens Academy 51000 500 0 47000 31000 .. Maplewood Police Explorers 81000 41000 51000 61000 5,000 p Maplewood Police Reserves 31000 31000 31000 21000 3,00 ...... ...0 AARP -Senior Tax Help 11200 1,200 11200 11200 11200X. MOM's Club of Maplewood 500 0 500 500 500 _ Non-profit room rentals at MCC 251000 251000 0 19 591 15 000X. Dispute Resolution Center 31000 31000 37000 11500 3000 Senior Recovery 41000 2 000 21000 27000 31000 Walker at Hazel Ridge 71950 11700 21975 0 11500 Maplewood Fire Explorers 51000 21500 31000 41000 41000` Children's Safety Centers 900 500 900 900 900 Webster School5,000 51000 51000 51000 5 000 :: =. St. Paul Red Cross Babysitting 41332 2 300 4,332 4$32 47332 Total*96, 559 *721317 54,584 74,700 73 109:X, Reserve Balance *Available funds $74,700 LEGACY VILLAGE AT MAPLEWOOD PRICING, AVERAGE GROSS MONTHLY RENT PSF Rental Rowhomes SF PiucnvG GROSS 2 -BR 2 -BATH 1619-1698 $1,19541,295 $ 0.72 3 -BR 2 -BATH 1669-1848 $1,30541,395 $ 0.76 For -Sale Units PRICING $150,0004230,000 len 'N _ 1_ > In Ar 'S -a • r •> :T •. A.IIU.rUaDic IVJLUltl-r drolly units FRlCIINki Pending -} Based on AMI One Bedroom $ 719 Two Bedroom $ 863 Three Bedroom $ 997 Jenlor A.ssisle(1 Living U nils TYPE GROSS SF PRICING Memory Loss Studio 394-469 $3,300-$3,800 Assisted Living 1 -BR 600-803 $2,590-$3,155 2 -BR. 890-896 $3,600-$3,700 Independent (Catered) Living 1 -BR DEN 805-955 $1,290-$1,400 2 -BR 945-1094 $1,435-$2,000 b COUNCIL OPERATIONS 1. OATH OF OFFICE - BY MAYOR (DUTIES AND RESPONSIBILITIES) 2. CITIZENS ELECTED MAYOR AND PUT RESPONSIBILITY IN MY HANDS 3. COUNCIL IS NOT THE MAYOR AND NOT HELD ACCOUNTABLE LIKE THE MAYOR 4. MAYOR' S RESPONSIBILITY CANNOT BE WAIVED BY THE MAJORITY OF THE COUNCIL 5. COUNCIL MAJORITY DOES NOT ELIMINATE MAYOR'S RESPONSIBILILTY 6. MAYOR SHOULD NOT INTERFERE WITH CITY MANAGER'S RESPONSIBILITY. COUNCIL SHOULD NOT INTERFERE IN MAYOR'S RESPONSIBILITY. 7. BEST INTERESTS OF THE CITY FROM BY POSITION OF MAYOR. 8. STATE LAW. EACH LOCAL ORGANIZATION FOR EMERGENCY MANAGEMENT MUST HAVE A DIRECTOR APPOINTED FORTHWITH: IN A CITY BY THE MAYOR, 9. MAPLEWOOD CODE -- THE DIRECTOR SHALL BE APPOINTED BY THE MAYOR, RATIFIED BY THE COUNCIL, 10. PAST ESTABLISHED PRACTICES - (ALWAYS SEPARATE) 11. RESPONSIBILITIES SHOULD NOT BE STACKED 12. SEPARATE PEOPLE ALLOWS FOR PROPER ADVISING - ADVISORS TO RESPONSIBLE PARTY, NAMELY, THE MAYOR 13. PRIOR POSITION DICTATING FUTURE CHANGES (FOR EXAMPLE - COUNCIL TO MAYOR, POLICE CHIEF, FIRE CHIEF), EMERGENCY MANAGEMENT, CITY MANAGER) PAST INFLUENCING PRESENT AND FUTURE DECISIONS 14. COUNCIL LEGISLATING NOT NEEDED - READ THE LAW 15. PRIOR VOTE CORRECT STATEMENT -- SPECIAL MEETING NOVEMBER 512001 CITY COUNCIL MEETING (MINUTES) 16. INITIALLY ESTABLISHED BY LEADERS (EMERGENCY MANAGEMENT -MARCH 1, 1962) 17. UNQUALIFIED PEOPLE SHOULD NOT HOLD POSITION - POSITION PROFILE - NEVER MENTIONED, MAY 2002 - QUALIFICATIONS 18. BEST QUALIFIED PERSON FOR THE POSITION - MERIT SYSTEM JOB 19. MAYOR -ACCEPTING THE LAW 20. MAYOR - OBEYING THE LAW 21. MAYOR - APPOINTMENT OF TIM BUTLER FOR RATIFICATION BY THE COUNCIL TIM BUTLER IS QUALIFIED AS TO POSITION PROFILE, EFFECTIVE DATE: MAY 2002 FOR - POSITION TITLE: EMERGENCY MANAGEMENT DIRECTOR sa MEMORANDUM TO: City Council FROM: Finance Director RE: MCC Room Rentals DATE: June 6, 2003 This is in response to your request for additional information on MCC room rentals that have been paid for with charitable gambling money. The amounts for the past two years have been as follows: 2002: $9,482.00 — Non-profit organizations 5,993.40 — Maplewood Parks and Recreation Department for youth activities 4,482.00 — Maplewood Police Department $19,957.40 — Total 2001:` $11,502.50 - Non-profit organizations 4,390.00 - Maplewood Parks and Recreation Department for youth activities 4,261.50 - Maplewood Police Department 3,726.00 - Maplewood Fire Department 420.00 — St. Paul Public Schools $24,300.00 — Total Mm e m o\m c c ro o m re n to I s