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HomeMy WebLinkAbout2013 12-19 City Council Meeting PacketA Reception honoring outgoing Mayor Will Rossbach and Council Member Rebecca Cave will begin at 6:30pm in the Council Chamber; the Public is invited to attend. AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Thursday, December 19, 2013 City Hall, Council Chambers Meeting No. 23-13 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE 1. Acknowledgement of Maplewood Residents Serving the Country. C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Before addressing the council, sign in with the City Clerk. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of December 09, 2013 City Council Workshop Minutes 2. Approval of December 09, 2013 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Approval of a Resolution in Honor of Planning Commissioner Lorraine Fischer 2. Presentation by Ramsey County Sheriff Matt Bostrom (No Report) 3. Maplewood Parks System Plan Update G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of Budget Adjustments 3. Approval of Stormwater Maintenance Agreement for Truck Utilities’ Properties, Highway 36 / English Street Interchange Improvements, City Project 09-08 4. Approval of Temporary Construction Access Agreement from 3M Company for Fire Station 1 Improvements, City Project 12-14 5. Approval of Resolution Adopting Atlas 14 Precipitation Frequency Standards 6. Approval of Resolution Accepting State Aid Advancement 7. Approval of Bartelmy-Meyer Area Improvements, City Project 11-14 a. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 4 b. Approval of Resolution for Final Payment and Acceptance of Project 8. Approval to Hire Consultant to Develop a Facilities Asset Management Plan for the MCC 9. Approval of City Health Care Contribution Rates for Employment Contracts for 2014 10. Approval for the Fire Department to Accept the AFG Federal Fire Grant 11. Approval for the Fire Department to Accept a Grant from Ramsey County Emergency Management 12. Approval of Vehicle Lease Agreement-Ramsey County Violent Crime Enforcement Team H. PUBLIC HEARINGS 1. Highway 36/English Street Interchange Improvements, Project 09-08 a. New Assessment Hearing, 7:00 p.m. b. Resolution Adopting Assessment Roll I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Approval of an On-Sale Intoxicating Liquor License for Blue Bell Enterprises, Inc, Doing Business As Lancer Catering, at Keller Golf Course, 2166 Maplewood Drive 2. Approval of Arkwright-Sunrise Area Street Improvements, Project 12-09 a. Project Design Feature Petition Update b. Approval of Resolution Approving Plans and Specifications and Advertising for Bids c. Approval of Resolution Ordering Preparation of Assessment Roll d. Approval of Joint-Powers Agreement with the City of Little Canada 3. Approval of a Memorandum of Understanding with Allied Waste/Republic Services to Establish Rate Price Adjustments K. AWARD OF BIDS 1. Approve Resolution Receiving Bids and Awarding Contract, Fire Station 1 Improvements, City Project 12-14 L. VISITOR PRESENTATIONS M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update N. COUNCIL PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. E1 December 9, 2013 City Council Workshop Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:00 P.M. Monday, December 9, 2013 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:00 p.m. by Mayor Rossbach. B. ROLL CALL Will Rossbach, Mayor Present Robert Cardinal, Councilmember Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present C. APPROVAL OF AGENDA Councilmember Koppen moved to approve the agenda as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. Presentation on 2013 Community Safety Survey and 2014 Policies and Strategies Police Chief Schnell gave the staff report and answered questions of the council. City Manager Ahl gave additional information. F. ADJOURNMENT Mayor Rossbach adjourned the meeting at 6:16 p.m. Council Packet Page Number 1 of 177 E2 December 9, 2013 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, December 9, 2013 Council Chambers, City Hall Meeting No. 22-13 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:05 p.m. by Mayor Rossbach. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Will Rossbach, Mayor Present Robert Cardinal, Councilmember Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA F2 Ramsey County League Presentation N1 Commercial Recycling N2 Neighborhood Watch Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of November 25, 2013 City Council Workshop Minutes Councilmember Juenemann moved to approve the November 25, 2013 City Council Workshop Minutes as submitted. Seconded by Councilmember Koppen Ayes – Mayor Rossbach, Council Members Cardinal, Juenemann and Koppen Abstain – Councilmember Cave The motion passed. 2. Approval of November 25, 2013 City Council Meeting Minutes Councilmember Cardinal moved to approve the November 25, 2013 City Council Meeting Minutes as amended/submitted. Council Packet Page Number 2 of 177 E2 December 9, 2013 City Council Meeting Minutes 2 Seconded by Councilmember Juenemann Ayes – Mayor Rossbach, Council Members Cardinal, Juenemann and Koppen Abstain – Councilmember Cave The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Approval of a Resolution in Honor of Planning Commissioner Lorraine Fischer Mayor Rossbach moved to table the resolution in honor of Planning Commissioner Lorraine Fischer until the next council meeting. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Ramsey County League Presentation Mayor Rossbach gave the report and presented Councilmember Cave with a Certificate of Appreciation from the Ramsey County League. G. CONSENT AGENDA Councilmember Juenemann requested agenda item G8 be highlighted and had a question about G14. Councilmember Juenemann moved to approve agenda items G1-G14. Seconded by Councilmember Cardinal Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 1,409,491.78 Checks # 91277 thru # 91318 dated 11/19/13 $ 307,546.29 Disbursements via debits to checking account dated 11/18/13 thru 11/22/13 $ 675,079.32 Checks # 91319 thru # 91415 dated 11/20/13 thru 12/03/13 Council Packet Page Number 3 of 177 E2 December 9, 2013 City Council Meeting Minutes 3 $ 359,266.08 Disbursements via debits to checking account dated 11/25/13 thru 11/29/13 $ 2,751,383.47 Total Accounts Payable PAYROLL $ 513,321.50 Payroll Checks and Direct Deposits dated 11/22/13 $ 1,698.50 Payroll Deduction check # 9989668 thru # 9989670 dated 11/22/13 $ 515,020.00 Total Payroll $ 3,266,403.47 GRAND TOTAL Seconded by Councilmember Cardinal Ayes – All The motion passed. 2. Approval of Transfers Councilmember Juenemann moved to approve the transfers and direct the Finance Director to make the entries necessary to complete the transactions. Seconded by Councilmember Cardinal Ayes – All The motion passed. 3. Authorization to Enter Into Contract with Allied Waste for Waste Hauling Services at City Facilities Councilmember Juenemann moved to approve a one-year contract with Allied Waste/Republic Services for waste hauling services at City facilities. Seconded by Councilmember Cardinal Ayes – All The motion passed. 4. Approval of Additional Office Furniture for Police Department Expansion Project Councilmember Juenemann moved to approve the purchase and installation of office furniture for section 1 (predominantly offices on the south side of the building) of Phase 3 from Commercial Furniture Services (CFS) not to exceed $36,000 utilizing US Communities pricing. Seconded by Councilmember Cardinal Ayes – All The motion passed. 5. Authorization to Request Funding from Ramsey/Washington Suburban Cable Commission for Council Chambers Improvements Council Packet Page Number 4 of 177 E2 December 9, 2013 City Council Meeting Minutes 4 Councilmember Juenemann moved to approve to request funding from Ramsey/Washington Suburban Cable Commission for Council Chambers improvements. Seconded by Councilmember Cardinal Ayes – All The motion passed. 6. Approval of Grant Acceptance and Award of Contract for Historic Context Study Councilmember Juenemann moved to approve to accept the $9,500 Cultural and Historic grant to conduct a historic context study. Seconded by Councilmember Cardinal Ayes – All The motion passed. Councilmember Juenemann moved to approve the Contract for Services with Thomas Zhan and Associates in the amount of $9,500 to conduct a historic context study. Seconded by Councilmember Cardinal Ayes – All The motion passed. 7. Approval of Consulting Contract for MCC Marketing Services Councilmember Juenemann moved to approve the Consulting Contract for MCC Marketing Services with Christie Bernard that begins on January 1, 2014 and runs through December 2014; and authorize the City Manager and Parks & Recreation Director to sign the same. Seconded by Councilmember Cardinal Ayes – All The motion passed. 8. Approval to Solicit RFP’s for a Planning Consultant to Complete the Maplewood Parks System Master Plan Parks & Recreation Director Konewko gave the staff report. Councilmember Juenemann moved to approve to solicit proposals for a Planning Consultant for the Maplewood Parks System Master Plan. Seconded by Councilmember Cardinal Ayes – All The motion passed. 9. Approval of Resolution for Final Payment and Acceptance of Project, Lark Avenue Storm water Lift Station, City Project 11-19 Councilmember Juenemann moved to approve the resolution approving final payment and acceptance of project for the Lark Avenue Storm water Lift Station, City Project 11-19. Council Packet Page Number 5 of 177 E2 December 9, 2013 City Council Meeting Minutes 5 Resolution 13-12-1012 Approving Final Payment and Acceptance of Project City Project 11-19 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Improvement Project 11-19, the Lark Avenue Stormwater Lift Station, and has let a construction contract for completion of the work, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Lark Avenue Stormwater Lift Station, City Project 11-19, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that 1. City Project 11-19 is complete and maintenance of these improvements is accepted by the City; and the final construction cost is $94,375.00. Final payment to Dave Perkins Contracting, Inc., and the release of any retain age or escrow is hereby authorized. Approved this 9th day of December 2013. Seconded by Councilmember Cardinal Ayes – All The motion passed. 10. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 5, TH 36/ English Street Interchange Improvements, City Project 09-08 Councilmember Juenemann moved to table the approval of resolution directing modification of Existing Construction Contract, Change Order No. 5, TH 36/English Street Interchange Improvements, City Project 09-08. Seconded by Councilmember Cardinal Ayes – All The motion passed. 11. Approval of a Conditional Use Permit Review, St. Paul Hmong Alliance Church, 1770 McMenemy Street Councilmember Juenemann moved to approve to extend the Conditional Use Permit for the St. Paul Hmong Alliance Church and review again in one year. Seconded by Councilmember Cardinal Ayes – All The motion passed. 12. Approval of a Conditional Use Permit Review, Buffalo Wild Wings, 3085 White Bear Avenue Council Packet Page Number 6 of 177 E2 December 9, 2013 City Council Meeting Minutes 6 Councilmember Juenemann moved to approve the Conditional Use Permit for a planned unit development for Buffalo Wild Wings at Chesapeake Retail Center, 3085 White Bear Avenue and review this permit again only if a problem arises or if changes are proposed. Seconded by Councilmember Cardinal Ayes – All The motion passed. 13. Approval of a Conditional Use Permit Review, Cornerstone Community Church, 1616 Gervais Avenue Councilmember Juenemann moved to approve the Conditional Use Permit for Cornerstone Community Church, 1616 Gervais Avenue; and review this permit again only if a problem arises or if changes are proposed. Seconded by Councilmember Cardinal Ayes – All The motion passed. 14. Approval of a Conditional Use Permit Review, Kline Auto World, 2610 Maplewood Drive Senior Planner Ekstrand answered questions of the council. Councilmember Juenemann moved to approve the Conditional Use Permit for a planned unit development for Kline Auto World, 2610 Maplewood Drive; and review this permit again in one year to ensure continued compliance. Seconded by Councilmember Cardinal Ayes – All The motion passed. H. PUBLIC HEARING 1. 2014 Tax Levy and Budget a. Resolution Certifying Taxes Payable in 2014 b. Resolution Adopting a Budget for 2014 Finance Director Bauman gave the staff report and answered questions of the council. Mayor Rossbach opened the public hearing. No one spoke. Mayor Rossbach closed the public hearing. Mayor Rossbach moved to approve the resolution certifying taxes payable in 2014 with 0% increase in the 2014 levy in the amount of 18,439,130. Resolution 13-12-1013 Certifying Taxes Payable in 2014 Council Packet Page Number 7 of 177 E2 December 9, 2013 City Council Meeting Minutes 7 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that: 1. The following amounts of taxes be levied for 2013, payable in 2014, upon the net tax capacity in said City of Maplewood, for the following purposes: General Fund $12,330,530 Ambulance Service 450,000 Community Center 525,000 Recreation Programs 175,000 Capital Improvement Projects 180,000 Fire Truck Replacement 50,000 Park Development 30,000 Redevelopment 40,000 Debt Service 4,042,840 TOTAL LEVY $17,823,370 2. In addition, there is a $615,760 market value based referendum levy for 2013 payable in 2014 to finance the debt service on the 2002 Open Space Refunding Bonds and the 2004 Fire Safety Refunding Bonds. This results in a total certified City levy of $18,439,130. There is also a proposal for an EDA levy of $89,270. This would bring the total levy up to $18,528,400 (no change from 2013). 3. The net tax capacity based levy of $4,042,840 for Debt Service and the market value based referendum levy of $615,760 total $4,658,600. This is a net decrease of $1,911,378.91 in the scheduled levy of $6,569,978.91. The breakdown by Debt Service Fund is attached. City of MAPLEWOOD Debt Service Fund breakdown ADDITIONS OR CERTIFIED ORIGINAL DATE PAYABLE 2014 REDUCTIONS BY DEBT BOND ISSUES PRINCIPAL ISSUED DEBT LEVY RESOLUTION LEVY GO O SPACE REFUND 2002D 3,425,000 1-Nov-02 398,580.00 -53,880.00 344,700.00 GO REF 2004A 2,940,000 1-Apr-04 316,411.09 -29,111.09 287,300.00 GO IMP 2004B 13,010,000 1-Aug-04 289,650.88 299,449.12 589,100.00 GO TAX ABMT 2004C 5,025,000 1-Aug-04 122,941.00 342,059.00 465,000.00 GO IMP 2004D 700,000 1-Aug-04 0.00 57,400.00 57,400.00 GO IMP 2005A 2,115,000 1-Aug-05 56,370.00 -56,370.00 0.00 GO IMP 2006A 6,085,000 1-Apr-06 368,292.44 48,707.56 417,000.00 GO IMP 2007A 10,060,000 1-Jul-07 323,570.44 -121,770.44 201,800.00 GO IMP 2007B 5,090,000 15-Oct-07 332,026.47 -73,626.47 258,400.00 GO IMP 2008A 9,970,000 1-Jul-08 627,234.00 -459,534.00 167,700.00 GO IMP REFUNDING 2008B 1,070,000 1-Jul-08 148,215.38 -148,215.38 0.00 GO IMP REFUNDING 2009A 4,680,000 1-Apr-09 431,366.36 -11,766.36 419,600.00 GO IMP REFUNDING 2009B 2,690,000 1-Dec-09 335,910.78 -50,910.78 285,000.00 GO 2010A 11,790,000 10-May-10 648,240.12 -323,540.12 324,700.00 Council Packet Page Number 8 of 177 E2 December 9, 2013 City Council Meeting Minutes 8 GO TIF Refunding 2010B 4,050,000 8-Jul-10 801,990.00 -740,990.00 61,000.00 GO IMP 2011A 10,000,000 1-Jun-11 443,492.11 -160,392.11 283,100.00 GO 2012A 5,780,000 1-Jul-12 536,211.29 -447,411.29 88,800.00 GO REFUNDING 2013A 6,180,000 1-Jun-13 389,476.55 18,523.45 408,000.00 $6,569,978.91 -$1,911,378.91 $4,658,600.00 Seconded by Councilmember Cardinal Ayes – All The motion passed. Mayor Rossbach moved to approve the resolution adopting a budget for 2014. Resolution 13-12-1014 ADOPTING A BUDGET FOR 2014 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that a budget for 2014 is hereby adopted as outlined in the following summary: OPERATING CAPITAL IMPROVEMENTS BUDGET DEBT SERVICE BUDGET BUDGET Revenues TOTAL $34,759,760 $6,850,710 $8,366,560 $49,977,030 Net other increases (decreases) (1,637,780) 1,354,570 1,283,210 $1,000,000 Expenditures (33,201,500) (9,484,510) (12,516,800) Net change in fund balance ($55,202,800) ($79,520) ($1,279,230) ($2,867,030) ($4,225,780) BE IT FURTHER RESOLVED that the department appropriations totaling $33,201,500 as listed in the budget booklet are hereby approved for the 2014 Operating Budget. BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 2014 Capital Improvements Budget: CAPITAL IMPROVEMENT PROJECTS $140,000 FIRE TRUCK REPLACEMENT FUND 3,900 LEGACY VILLAGE PARK DEVELOPMENT DISTRICT 40 LEGACY VILLAGE TAX ABATEMENT DISTRICT 3,990 PARK DEVELOPMENT 318,200 POND CLEAN OUT/DREDGING 100,000 PUBLIC SAFETY EXPANSION 6,272,920 PUBLIC SAFETY TRAINING FACILITY 2,318,790 REDEVELOPMENT 100,790 RIGHT-OF-WAY 70 TAX INCREMENT ECON DEV DISTRICT #1-11 2,340 TAX INCREMENT HOUSING DISTRICT #1-1 4,510 TAX INCREMENT HOUSING DISTRICT #1-2 5,770 Council Packet Page Number 9 of 177 E2 December 9, 2013 City Council Meeting Minutes 9 TAX INCREMENT HOUSING DISTRICT #1-3 2,060 TAX INCREMENT HOUSING DISTRICT #1-4 620 TAX INCREMENT HOUSING DISTRICT #1-5 620 TAX INCREMENT HOUSING DISTRICT #1-6 650 TAX INCREMENT HOUSING DISTRICT #1-7 22,850 TAX INCREMENT HOUSING DISTRICT #1-8 61,000 TAX INCREMENT HOUSING DISTRICT #1-10 116,540 WATER AVAILABILITY CHARGE – N. ST. PAUL 1,550 WATER AVAILABILITY CHARGE – ST. PAUL 7,300 TOTAL CAPITAL IMPROVEMENTS BUDGET APPROPRIATIONS $9,484,510 BE IT FURTHER RESOLVED that the Finance Director shall establish a budget for each public improvement project when the Council orders the project and that the budget amounts shall be recorded at amounts specified in the feasibility study for the project. BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 2014 Debt Service Budget: $9,674,670 Principal 2,789,310 Interest 9,030 Paying Agent Fees 14,350 Fees for Service 29,440 Investment Management Fees $12,516,800 TOTAL DEBT SERVICE BUDGET APPROPRIATIONS BE IT FURTHER RESOLVED that the above budgets for Governmental Funds are hereby adopted for financial reporting and management control. BE IT FURTHER RESOLVED that the above budgets for all other funds are hereby adopted for management purposes only. BE IT FURTHER RESOLVED that the transfer of appropriations among the various accounts, within a fund, shall only require the approval of the City Manager or his designee. However, City Council approval is required for transfers from contingency accounts. BE IT FURTHER RESOLVED that all appropriations which are not encumbered or expended at the end of the fiscal year shall lapse and shall become part of the unencumbered fund balance which may be appropriated for the next fiscal year except appropriations for capital improvement projects which shall not lapse until the project is completed or canceled by the City Council. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Meeting of Economic Development Authority (EDA) – The City Council Serves as the EDA Mayor Rossbach recessed the council meeting at 7:39 p.m. so that the EDA meeting could be Council Packet Page Number 10 of 177 E2 December 9, 2013 City Council Meeting Minutes 10 held. Mayor Rossbach opened the council meeting at 7:45 p.m. I. UNFINISHED BUSINESS 1. New Assessment Hearing Set for December 19, 2013, TH 36/ English Street Interchange Improvements, City Project 09-08 Public Works Director/City Engineer Thompson gave the staff report. Councilmember Juenemann moved to approve to continue the assessment hearing for December 19, 2013 for TH 36/English Street Interchange Improvements, City Project 09-08. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of the Conversion to Recycling Carts for the City’s Residential Recycling Program Environmental Planner Finwall gave the staff report and answered questions of the council. City Manager Ahl gave additional information. Willie Tennis with Tennis Sanitation was present and answered additional questions of the council. Mayor Rossbach moved to continue the current two year contract with Tennis with City purchasing carts. Seconded by Councilmember Juenemann Ayes – Mayor Rossbach and Councilmember Juenemann Nays – Council Members Koppen, Cardinal and Cave The motion failed. Councilmember Koppen moved to approve the six year contact with contractor supplied carts. Seconded by Councilmember Cardinal After discussion Councilmember Koppen withdrew his motion. Councilmember Koppen moved to execute the provision within the existing contract with Tennis Sanitation for the purchase of recycling carts such that rates for the first two years of the contract shall be at $2.50 per household per month for 2014-2015 and $2.75 per household per month for 2016-2017. The provision for cart rollout by Tennis sanitation is hereby confirmed within the existing contract. Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members Cardinal, Cave and Koppen Nays – Councilmember Juenemann Council Packet Page Number 11 of 177 E2 December 9, 2013 City Council Meeting Minutes 11 The motion passed. J. NEW BUSINESS 1. Approval of Transfer of City-Owned Real Property Between City and EDA, Castle Avenue and Van Dyke Street a. Approval of Transfer Assistant City Manager Coleman gave the staff report. Councilmember Juenemann moved to approve the transfer of city-owned real property located on the southeast corner of Castle Avenue and Van Dyke Street from the city of Maplewood to the Maplewood Area Economic Development Authority; this approval authorizes the city manager and city attorney to legally transfer ownership of the property. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of a Conditional Use Permit Revision and Design Plans for Agropur, 2080 Rice Street Senior Planner Ekstrand gave the staff report. Planning Commissioner Trippler was present and addressed the council to give the report from the Planning Commission. Councilmember Juenemann moved to: A. Adopt the resolution amending the conditional use permit for Agropur (formerly the Schroeder Milk site), located at 2080 Rice Street for their proposed 3,540-square-foot building addition. Approval is based on the findings required by city ordinance and subject to the following conditions (additions are underlined): 1. All construction shall follow the site plan approved by the city date-stamped October 31, 2013 . The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. If the city council determines there is not enough on-site parking, the council may require that the property owner provide additional parking. B. Approve the plans date-stamped October 31, 2013 for the proposed tank room addition to Agropur, located at 2080 Rice Street. Approval is subject to the following conditions: 1. The materials and color of the proposed tank room addition shall match the exterior materials and color of the contiguous part of the existing building. Council Packet Page Number 12 of 177 E2 December 9, 2013 City Council Meeting Minutes 12 2. The applicant shall comply with all requirements of the assistant fire chief and building official. 3. The applicant shall comply with all requirements of the city’s engineering department. Resolution 13-12-1016 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Agropur, Inc. has applied for a conditional use permit revision to construct a 3,540-square-foot tank room addition at their facility. WHEREAS, Section 44-512(2) of the city ordinances requires a conditional use permit for processing and distributing stations for beverages. WHEREAS, this permit applies to the property located at 2080 Rice Street. The property identification numbers for these properties are: 182922220016 and 182922220017 WHEREAS, the history of this conditional use permit is as follows: 1. On November 19, 2013, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On December 9, 2013, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police Council Packet Page Number 13 of 177 E2 December 9, 2013 City Council Meeting Minutes 13 and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city date-stamped October 31, 2013. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. If the city council determines there is not enough on-site parking, the council, may require that the property owner provide additional parking. The Maplewood City Council approved this resolution on December 9, 2013. Seconded by Councilmember Cardinal Ayes – All The motion passed. 3. Approval of a Parking Reduction for Maplebrook Pet Care Center, 2811 White Bear Avenue Senior Planner Ekstrand gave the staff report. Councilmember Juenemann moved to approve: Approve the parking reduction to allow 15 parking spaces at the Maplebrook Pet Care Center, located at 2811 White Bear Avenue. This parking reduction is based on the following reasons: 1. The pet care center does not need more than the proposed 15 parking spaces for their staff and customers. 2. By reducing the number of parking spaces to 15, the property owner can resolve an erosion problem by installing a rain water garden in the parking lot. If a parking shortage develops, the property owner shall restore parking to the area planned for the new rain water garden or seek to use parking from an adjacent or nearby parking lot. 3. The property owner shall construct a trash enclosure to contain and conceal their two dumpsters as required by city code. The property owner shall work with staff for approval of the design which must be compatible with the building and must have a closeable gate which also conceals the dumpsters. The trash enclosure shall be constructed even if the Council Packet Page Number 14 of 177 E2 December 9, 2013 City Council Meeting Minutes 14 rain water garden project does not take place. The trash enclosure shall be constructed by May 30, 2014. Seconded by Councilmember Cardinal Ayes – All The motion passed. 4. Approval of an Off-Sale Intoxicating Liquor License for 61 Liquors, 2700 Maplewood Drive City Clerk Guilfoile gave the staff report and answered questions of the council. Eric Atzmiller, owner of 61 Liquors was present and answered questions of the council. Councilmember Cave moved to approve an off-sale intoxicating liquor license for The Front Crew, LLC, doing business as 61 Liquors, 2700 Maplewood Drive. Seconded by Councilmember Cardinal Ayes – All The motion passed. K. AWARD OF BIDS 1. Approval of Bid for Printing Services for the Maplewood Monthly and Additional City Publications Citizen Services/Communications Director Guilfoile gave the staff report. Councilmember Cardinal moved to award the bid to Nystrom Printing Company, Inc. in the amount of $350,388.30 for publishing, printing and postage beginning January 1, 2014 through December 31, 2015 for the Maplewood Monthly, Maplewood Season, Residents Guide and Maplewood Parks & Recreation brochures. Seconded by Councilmember Juenemann Ayes – All The motion passed. L. VISITOR PRESENTATION 1. Bob Zick, North St. Paul Resident M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Ahl gave the update to the council calendar. 2. Report on Swearing in Ceremony on January 6, 2014 City Clerk Guilfoile gave the staff report. Council Packet Page Number 15 of 177 E2 December 9, 2013 City Council Meeting Minutes 15 3. 2013 Sustainability Report Environmental Planner Finwall gave the staff report. N. COUNCIL PRESENTATIONS 1. Commercial Recycling Councilmember Koppen would like the City to look into a commercial recycling program to take advantage of more recycling opportunities. 2. Neighborhood Watch Group Councilmember Juenemann reported on the importance of the Neighborhood Watch Group where neighbors help watch out for each other. O. ADJOURNMENT Mayor Rossbach adjourned the meeting at 9:27 p.m. Council Packet Page Number 16 of 177 MEMORANDUM TO: Charles Ahl, City Manager FROM: Tom Ekstrand, Senior Planner Melinda Coleman, Assistant City Manager DATE: December 11, 2013 SUBJECT: Approval of a Resolution in Honor of Planning Commissioner Lorraine Fischer Introduction Lorraine Fischer has submitted her resignation as a member of the Maplewood Planning Commission. Lorraine is an original member of the Maplewood Planning Commission and has served since 1970. On November 19, 2013, the planning commission approved this resolution and forwarded it to the city council for their approval, acknowledging Commissioner Fisher’s 43 years of service to the city. Budget Impact None. Recommendation Approve the attached resolution in honor of Planning Commissioner Fisher. Attachment 1. Resolution in Honor of Lorraine Fischer 2. November 19, 2013 Planning Commission Minutes P: Planning Commission\Resolution of Appreciation for Lorraine Fischer CC Report #3 12 13 te F1 Council Packet Page Number 17 of 177 Resolution in Honor of Lorraine Fischer Whereas, the Maplewood City Council passed an ordinance to increase the number of Planning Commissioners to serve on that commission from nine members to eleven members on April 2, 1970; Whereas, the council then appointed Lorraine Fischer to fill one of those newly created positions on the Planning Commission; Whereas, Lorraine has served continually since her appointment to the Planning Commission in 1970 and has served as its chair since the 1990’s through 2013; Whereas, along with her colleagues on the Planning Commission, Lorraine continually advised the City Council on wise development decisions; Whereas, in addition to her service on the Planning Commission Lorraine has also served on the Maplewood Housing and Redevelopment Authority, the Maplewood Human Relations Commission, on numerous special committees and study groups and as an election judge for numerous years; Whereas, it is difficult to adequately express sufficient gratitude to Lorraine for her 43 years of caring, intelligent and unending service to the city; Whereas, the city council and city staff acknowledge her untiring service to the city in guiding its growth and development from a city that was largely rural in 1970 to an almost fully developed community; NOW, THEREFORE, I Will Rossbach, through my authority as the Mayor of the City of Maplewood, extend my gratitude and heartfelt appreciation to Lorraine for her 43 years of dedicated and enduring service to the City of Maplewood. Passed by the Maplewood City Council on ___________, 2013 ____________________________________ Will Rossbach, Mayor Passed by the Maplewood Planning Commission On November 19, 2013 ____________________________________ Tushar Desai, Chairperson Attest: ________________________________ Karen Guilfoile, City Clerk F1, Attachment 1 Council Packet Page Number 18 of 177 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, NOVEMBER 19, 2013 6. NEW BUSINESS a. Resolution in Honor of Planning Commissioner Lorraine Fischer i. Senior Planner, Tom Ekstrand gave the report and read the resolution of appreciation in honor of Lorraine Fischer. Commissioner Arbuckle moved to approve the resolution of appreciation in honor of Lorraine Fischer. Seconded by Commissioner Trippler. Ayes - All The motion passed. This item will go to the city council on December 9, 2013. F1, Attachment 2 Council Packet Page Number 19 of 177 MEMORANDUM TO: Chuck Ahl, City Manager FROM: DuWayne Konewko, Parks and Recreation Director Jim Taylor, Parks Manager DATE: December 12, 2013 SUBJECT: Maplewood Parks System Plan Update Introduction The City’s Consultant Bob Bierscheid will give a detailed final report from the Parks System Plan Task Force and the community driven process staff has followed to gather input from our many stakeholder’s. Following the presentation staff and the Consultant will answer any questions that the Council may have. Background See attachment Budget Impact There are no budget implications at this time. Recommendation No recommendation is needed at this time. Staff will be bringing the final draft report to the Parks and Recreation Commission in January for a recommendation. Once that is complete staff will bring it back to the City Council for adoption. Attachments 1. Parks and Recreation Master Plan Update Community Study F3F3 Council Packet Page Number 20 of 177 1 Maplewood Parks and Recreation Parks and Recreation Master Plan Update Community Study Final Report December 11, 2013 1. Purpose On January 25, 2010 the City Council adopted the City of Maplewood Comprehensive Plan. In February of 2013, City Council authorized the beginning of an update of the Maplewood Parks and Recreation Master Plan that is based on the 2030 Comprehensive Plan. The first phase of the Parks and Recreation Master Plan update involves the engagement of Maplewood residents, businesses, and the users of the Parks and Recreation system. Through this process, comments and concerns regarding issues, needs, updates, trends and improvements are documented that will influence the update of the Parks and Recreation Master Plan. 2. Process a. Task Force The Council appointed a citizen task force comprised of 16 members that began meeting monthly in April 2013. Bob Bierscheid, of Bierscheid Consulting, was selected to guide this process along with DuWayne Konewko, Parks and Recreation Director, and James Taylor, Parks Manager. The Maplewood Parks System Task Force met 11 times from 4:00pm-6:00pm. • Task Force Members o Roy Adams o Paul Arbuckle o Margaret Behrens o Al Bierbaum o Peter Boulay o Bob Cardinal o Don Christianson o Ron Cockriel o Mark Jenkins o Marv Koppen o Jason Lamers o Alysyn Morris o Mark Nichols o Scott Schaller o Dale Trippler o Nikki Villavicencio • Task Force Goals and Objectives o Align our Park Systems Plan with the city’s 2030 Comprehensive Plan relying on a strong public input process that involves both residents and stakeholders. o Identify the needs and desires of our community, and create opportunities for active lifestyles based on current and future demographic trends. o Develop a better understanding of current City parks, green spaces, and recreational components in order to better address existing limitations as they compare to local, regional and national standards and trends. o Establish a vision for our parks, greenways, and recreation facilities with an eye towards sustainable maintenance practices. F3, Attachment 1 Council Packet Page Number 21 of 177 2 o Identify sustainable funding sources and strive to match available resources with prioritized park system needs. o Seek opportunities to promote connectivity within our parks system o Foster and promote a sense of community pride and stewardship in regards to our parks system. o Establish policies and priorities for preserving and restoring existing natural features and amenities for the benefit of the community as a whole. b. Staff Involvement Meetings were held with staff to request their input in the planning process. The key staff involved has been, DuWayne Konewko, Parks and Recreation Director, Jim Taylor, Parks Manager, Audra Robbins, Recreation Manager, Shann Finwall, Environmental Planner, Ginny Gaynor, Natural Resources Coordiantor, and Steve Love, Assistant City Engineer. c. Community Meetings The following community meetings were held: June 12, 7:00pm, Maplewood Community Center July 10, 7:00pm, Carver Community Gym July 11, (business outreach), 7:30am, Maplewood Community Center July 24, 7:00pm, Gladstone Fire Station August 7, 7:00pm, Gladstone Fire Station August 15, 5:00pm, Hmong Outreach meeting, Hmong American Alliance Church September 5, 5:00pm, Hmong Outreach meeting, Maplewood Community Center Additional outreach has been made to representatives of the handicapped community. A joint meeting of the Parks and Recreation Commission and the Task Force was held to further discuss accessibility issues. A tour of parks and recreation facilities and amenities was held on August 22. Additionally, DuWayne Konewko, Parks and Recreation Director and Jim Taylor, Parks Manager have visited local parks and have interviewed the individuals at the parks about potential parks and recreation issues. d. Community Surveys A City-Wide Parks Needs Assessment Survey is a critical piece in the development of the parks master plan. The statically valid survey will provide the task force, commissions, and council with meaningful data regarding Maplewood’s parks, trail, and open spaces. Survey questions will address a full range of strategically important issues to the city including funding. The survey will gauge the resident’s attitude on whether or not they support paying for these improvements with tax dollars. Other general surveys will be conducted on the Internet to assess additional public input. e. Benchmark Surveys (attachment E) f. Trends Analysis (attachment G) g. Planning Consultants and process The final phase of the project will be the selection and involvement of a park planning consulting firm to complete the Draft 2013-2033 Parks and Recreation Master Plan. The selection process is expected to begin in early 2014. 3. Study Questions Posed (Data in Attachments) • Who lives here? • Who works here? F3, Attachment 1 Council Packet Page Number 22 of 177 3 • Who plays here? • What is there? • What are the standards? • What do others have? • What are trends? • What is missing? • What is underutilized? • What is un-accessible? • What is outdated? o Specifics o Categories • What is not maintained? • What are priorities? • What other information would be helpful? 4. Master Plan Study Categories a. Funding b. Programming c. Parks and Park Amenities d. Trails e. Environmental and Sustainability f. General Land Use g. Administrative 5. Findings by Category a. Funding • Study Options for funding park improvements/maintenance/programming o Referendum o Sales tax o User fees o Sponsorships o Rental revenue o Grants o Partnerships with other organizations and entities o Infrastructure Replacement Reserve Fund o Park Foundation o PAC Funds o Increase Parks and Recreation share of current levy o Other such as (park districts etc.) • Review Funding Issues o Create fees and charges policy o Compare Maplewood to other cities o Create Asset Management System o Review fee scholarship program Funding Summary: Finding resources to insure the sustainability of the current system and being able to provide desired amenity upgrades is clearly the highest priority in the future for parks and recreation. b. Programming • Study Program Attributes o Assess race and cultural – activities F3, Attachment 1 Council Packet Page Number 23 of 177 4 o Measure outreach to different demographics o Compare revenue vs. non-revenue programs o Determine program accessibility o Review volunteer program and externships o Consider more interpretive signage o Study program locations and where in city they are offered o Review partnering more with neighboring cities • Review hosting more Maplewood celebrations/special events • Research mobile recreation: • Review status of Maplewood Nature Center • Review programming status o Complete Programming Needs Assessment o Review need for more self directed activities that are organized and conducted by the participant (geocaching) Review need for more general programs of education Programming Summary: Assessing program needs, improving activity affordability and increasing community outreach are keys to future recreation programs and services. c. Parks and Park Amenities • Study park system issues o Provide amenity lists o Compare amenities to other cities o Bundling of facilities • Quantify Playground Replacement Program • Review Current Park Amenities • Review New Park Amenities and Accessories • Review Maintenance Issues • Review Need for Design Standard Consistency • Consider Underutilized Park Amenities • Park Accessibility Issues o ADA and Inclusion (add language) – status analysis o Include playgrounds and park areas for autism and sensory need Parks and Park Amenities Summary: Significantly upgrading CIP resources, asset management and determining maintenance standards are the significant future needs in parks and park amenities. d. Trails • Update trail plan o Missing link analysis on trail system • Review entire trail system connectivity • Prioritize trail hierarchy F3, Attachment 1 Council Packet Page Number 24 of 177 5 • Review trail maintenance • Increase trail education and marketing • Outreach to people with disabilities • Consider linkage to future mass transit development • Improve trail signage Trails Summary: Completing the Trail Plan analysis and projected trail maintenance needs are the significant issues for trails. e. Environmental and Sustainability • Organizational issues o Need to prioritize sensitive areas o Clearly identify where and where not access to open space and wetlands o Review and update policy for use of parks for stormwater filtration/infiltration purposes o Review vision and guidelines of the preserves o Create management plans o Analyze parking in/near natural areas • Review educating and marketing environmental spaces • Review vegetation management • Review greenway system • Study community gardens • Study the environmental impacts and best practices in park development. Environmental and Sustainability Summary: Sensitive area accessibility vs. non-intrusive preservation, best practices and park development, stormwater management in and near parks and greenway planning are future planning essentials. f. General Land Use • Complete analysis of current and future park land needs • Review Park Management Policies • Review Park Classifications Categories • Benefit Analysis of Parks and Open Spaces General Land Use Summary: Future acquisition needs and use transfers; land management policy development and overall land management are the future general land use demands. g. Administrative • Policy and Procedure Issues o Update ADA plan- “Access is more than the facility” F3, Attachment 1 Council Packet Page Number 25 of 177 6 o Create marketing plan o Develop communications plan o Develop Parks and Recreation general security plan o Study community center usage (24 Hour Access) o Review school use (public and private) use agreements o Update demographic information  Update Risk Management Plan  Create park usage stats • Review Community Partnerships • Data Information o GIS, GPS o Program surveys o Evaluation Plan • Review Comprehensive Plan Language o Use of word acquire o People first language in goal statement • Study the Sustainability of the Maplewood Community Center Funding • Re-evaluate Parks plan every five years • Achieve CAPRA Accreditation Administrative Summary: An analysis of current and potential partnerships, inclusive accessibility planning, management policies and procedures review and organization and development of an upgraded marketing plan are the top administrative demands. Attachments: A. Who Lives Here Data B. Who Works Here Data C. Who Plays Here Data D. Parks and Amenities Data E. Benchmark Comparisons F. NRPA Guidelines G. Trends Data F3, Attachment 1 Council Packet Page Number 26 of 177 Who Lives Here? Population 1990 2000 2010 2030 Estimate 30,954 35,258 37,500 40,900 Households 1990 2000 2010 2030 Estimate 11,496 13,758 15,561 18,150 Race White Asian Two or More Races Black 28,719 3,963 1,097 3,122 Other Race American Indian Native Hawaiian 899 197 21 F3, Attachment 1A Council Packet Page Number 27 of 177 Who Works Here? Employee and Employers 2000 2010 2020 2030 29,259 36,600 41,000 44,500 F3, Attachment 1B Council Packet Page Number 28 of 177 Major Employers Employer Products/Services Total Employees •3M Company Diversified Production 11,960 •Health East General Medical and Surgical Hospitals 950 •Macy's Department Stores 450 •Maplewood School District Education 400 •Sears Roebuck Department Stores 350 •Cub Foods East Grocery Stores 250 •Cub Foods West Grocery Stores 250 •Volunteers of America Community Care Facilities 190 •Home Depot Building Materials 185 •Menard's Building Materials 180 •City of Maplewood Local Government 178 F3, Attachment 1B Council Packet Page Number 29 of 177 Youth  Outdoor  Programs:    Youth  Soccer,  Youth  Sonball,  Spring/Summer   Soccer,  Tennis,  and  T-­‐Ball:   • Residents                                                        467  Individuals   • Non-­‐Residents                                      105  Individuals     Meaning  83%  of  the  par3cipants  in  Maplewood  youth  programs  are  City   Residents.    In  addi3on  there  are3  Athle3c  Associa3on  made  up  of  residents   that  play  on  our  parks:  Maplewood  Athle3c  Associa3on,  Northeast  Soccer   Associa3on,  and  North  Polars  Fastpitch.     Adult  Sonball   • Residents                                                                          71  Teams   • Non-­‐Residents                                                    202  Teams     Meaning  only  26%  of  the  adult  sonball  teams  are  residents  of  the   community.   Who  Plays  Here?   F3, Attachment 1C Council Packet Page Number 30 of 177       Picnic  Shelters   • 51  Total  Rentals   The  percentage  is  50-­‐50  on  residents  to  non-­‐residents  for  these  rentals.    There  are  a   lot  of  St.  Paul  residents  that  rent  the  shelters.     Field  Permits       There  were  issued  137  Baseball,  Sonball,  and  Soccer  Field  permits  in  2012.    Resident   to  non-­‐resident  permits  are  not  tracked.    It  is  es3mated  to  be  80%  residents,  since   most  of  them  are  for  Maplewood  local  associa3ons.   F3, Attachment 1C Council Packet Page Number 31 of 177 Maplewood New Brighton Roseville Inver Grove Heights Cottage Grove Population 22,206 34,058 33,000 34,500 Total Acreage 860 172.6 680 581 2035 Includes 238 State and 558 County Full Time Staff 13.6 9 Full Time 7 Part Time 24 FTE 6 12 Maintenance Staff 7 3.5 and (2) 180 Day 7 14 Seasonal Operating Budget $3,881,300 2,963,100 $4,500,000 Park $1,628,600 Rec. $666,700 1,789,000 Capital Budget Parks $100,000 $4,829,539 $19,000,000 Renewel Program $200,000 $100,000 Amenity Total Parks 36 15 30 26 30 Mini Park 1 2 2 1 Neighborhood Park 28 13 16 12 23 Community Park 2 0 3 1 5 Youth Athletic Park 4 0 4 5 0 Community Athletic Park 2 0 2 1 1 Park-School 2 Community Gyms 1 2 0 Special Use 2 0 7 2 0 Neighborhood Preserve 14 0 3 5 0 Natural Area Greenway 4 1 1 20 Acres City Open Space 308 0 133 acres 10 County Open Space 1,175 1 90 acres 1 Agency Open Space 0 1 Other (Note Below)0 1 0 Community Centers 1 1 1 Skating Center 1 0 County Parks 6 1 3 1 Park Trails (Distance)81.1 6.58 Miles 25 Miles 26 Miles 50 Miles Connector Trail (Distance)47.35 0 45 Miles On Street Bike Way Included in 81.1 Yes 30 Miles Notes New Brighton Community Center and Gold Coarse F3, Attachment 1E Council Packet Page Number 32 of 177 Trends  In  Park  Facili3es   • Dog  Park   • Neighborhood  Trails   • Splash  Pads   • More  Community   Gardens   • Climbing  Mazes   • Pickleball  Courts   • Shared  Facili3es   • Adlt  Exer.  Equip.  in  Pks   • Outdoor  Refrigerated   Ice  Rinks/Trails   • Skate  Parks   • Coffee  Stands   • Community  Built  Play   Lots   • Play  Trails   • Shaded  Play  Areas                                                   F3, Attachment 1G F3, Attachment 1G F3, Attachment 1G F3, Attachment 1G F3, Attachment 1G F3, Attachment 1G F3, Attachment 1G OPPORTUNITIES FOR SHARED FACILITIES   Opportunities for Shared Facilities determine if public service costs can be reduced as a result of   identification and development of opportunities for sharing facilities and resources. As part of the MSR   process, LAFCO is responsible for evaluating possible opportunities for sharing facilities and resources   between jurisdictions and districts. The benefits of sharing building/up‐keep costs for facilities are   numerous, including:   1. pooling of funds to enjoy economies of scale,   2. reduced service duplications,   3. diversion of administrative functions of some facilities,   4. reduced costs, and   5. providing better overall services.   Maximizing the opportunities to share facilities allows for a level of service to citizens that may not   otherwise be possible under normal funding constraints. Liabilities of such facility‐sharing opportunities   are not to be forgotten, however. When a municipality enters into a shared agreement it generally   relinquishes a portion of its control of the respective facilities. Additionally, the facilities may not be   entirely suited to what the municipality’s needs are (e.g., facilities may be at an inconvenient locale, be   under‐sized or over‐sized to suit needs, or have limited facility availability).   F3, Attachment 1G F3, Attachment 1G F3, Attachment 1G F3, Attachment 1G F3, Attachment 1G PLAY  TRAILS   F3, Attachment 1G F3, Attachment 1G S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-19-2013\Council Reports\Excel and Word Files\G1 AprClms - 12-06.xlsx TO:Chuck Ahl, City Manager FROM:Gayle Bauman, Finance Director DATE: SUBJECT:Approval of Claims 875,058.64$ Checks # 91416 thru # 91531 dated 11/27/13 thru 12/10/13 221,811.04$ Disbursements via debits to checking account dated 12/02/13 thru 12/06/13 1,096,869.68$ Total Accounts Payable 525,972.41$ Payroll Checks and Direct Deposits dated 12/06/13 1,685.33$ Payroll Deduction check # 9989689 thru # 9989691 dated 12/06/13 527,657.74$ Total Payroll 1,624,527.42$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL MEMORANDUM December 6, 2013 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: G1 Council Packet Page Number 47 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-19-2013\Council Reports\Excel and Word Files\G1 AprClms - 12-06.xlsx Check Description Amount 91416 02923 2008 USED CHEVY TAHOE 25,000.00 91417 05116 PROPERTY ACQUISITON LEGAL SETTLEMENT 351,300.00 91418 00111 PATROL HOURS 11/11 THRU 12/01 1,820.00 91419 00120 POOL CHEMICALS - MCC 1,223.72 00120 POOL CHEMICALS - MCC 97.41 91420 02639 PROJ 11-22 MAPLEWOOD DUMP SITE #2 1,882.01 91421 00216 TIF 1-12 LEGAL WORK (3M)15,250.00 91422 05028 CITY HALL SOLAR SYSTEM LEASE-DEC 397.00 05028 MCC SOLAR SYSTEM LEASE - DEC 369.00 91423 02396 REIMB FOR MILEAGE 9/25 - 11/26 34.47 91424 00585 NET BILLABLE TICKETS - NOV 464.00 91425 00687 TREE TRIMMING 1,069.50 00687 EQUIP RENTAL WITH OPERATOR 450.00 91426 02728 PROJ 12-14 PROF SRVS THRU 10/31 33,953.02 02728 PROJ 09-08 PROF SRVS THRU 10/31 11,801.75 02728 PROJ 04-21 PROF SRVS THRU 10/31 6,356.02 02728 PROF SRVS THRU 10/31 343.18 91427 01202 MAPLEWOOD MONTHLY - DEC 10,479.20 91428 04265 ZUMBA INSTRUCTION TUE EVENINGS 145.50 91429 01337 RECORDING FEE ROW VACATION 46.00 91430 01409 ENGINEERING CONSULTING FEES 35,462.10 01409 PROJ 11-19 CONSULTANT SERVICES 5,720.27 01409 CONSULTANT SERVICES 5,471.48 01409 FISH CREEK 20 ACRE PHASE 1 2,695.00 01409 PROJ 13-09 CONSULTANT SERVICES 1,860.00 01409 PROJ 09-08 CONSULTANT SERVICES 1,169.85 01409 FISH CREEK 20 ACRE PHASE 1 1,155.00 01409 CONSULTANT SERVICES 307.13 91431 01497 TIF 1-12 WORK (3M)22,936.95 91432 02274 SPRINT SRVS 10/15 - 11/14 6,576.31 91433 01574 BITUMINOUS PURCHASES~1,368.38 01574 BITUMINOUS PURCHASES~950.24 01574 BITUMINOUS PURCHASES~816.76 91434 04845 RECYCLING FEE - NOV 27,153.00 91435 01190 ELECTRIC UTILITY 16,078.24 01190 ELECTRIC UTILITY 67.62 01190 ELECTRIC UTILITY 14.69 91436 01798 CONTRACT GASOLINE - NOV 13,238.41 01798 CONTRACT DIESEL FUEL - DEC 9,884.39 91437 01830 EQUIP MONITOR COUNCIL CHAMBERS 112.22 91438 04848 MONTHLY PREMIUM - DEC 293.39 91439 03870 O&E/ABSTRACTING FEE 2501 LONDIN LN 400.00 91440 05102 REIMB FOR MEAL, PARKING & MILEAGE 29.02 91441 04549 ZUMBA INSTRUCTION SATURDAYS 124.00 91442 03874 FURNITURE PDEPP-1/1A AT PW 8,888.58 91443 03096 REIMB FOR EXP AT CONF (CLGRANT)282.00 91444 00371 DEFENSIVE DRIVING -SNOW PLOW 2,200.00 91445 04911 CHAIR COVERS & SASHES FOR MCC 721.41 04911 TAX ON INVOICE 1268 0.55 91446 04311 REIMB FOR K9 EQUIP 11/03 76.96 91447 00412 BOOKS FOR LEADERSHIP CLASS (LOVE)72.66 91448 05207 APPLICANT BACKGROUND CHECKS 99.62 91449 04928 DJ FOR WOMEN'S EXPO DEC 7 495.0012/10/2013 FIRST CHOICE ENTERTAINMENT 12/10/2013 DECKCI DECOR 12/10/2013 JOSEPH DEMULLING 12/10/2013 DONALD SALVERDA & ASSOCIATES 12/10/2013 EQUIFAX INFORMATION SERVICES 12/10/2013 AVESIS 12/10/2013 BASIAGO LAW OFFICE 12/10/2013 REGAN M. BEGGS 12/10/2013 DAKOTA CTY TECHNICAL COLLEGE 12/10/2013 DECKCI DECOR 12/10/2013 JAN ALICE CAMPBELL 12/10/2013 COMMERCIAL FURNITURE SERVICES 12/10/2013 ROBERT CREAGER 12/10/2013 YOCUM OIL CO. 12/10/2013 YOCUM OIL CO. 12/10/2013 ALPHA VIDEO & AUDIO INC 12/10/2013 XCEL ENERGY 12/10/2013 XCEL ENERGY 12/10/2013 XCEL ENERGY 12/10/2013 T A SCHIFSKY & SONS, INC 12/10/2013 T A SCHIFSKY & SONS, INC 12/10/2013 TENNIS SANITATION LLC 12/10/2013 SPRINGSTED INC 12/10/2013 SPRINT 12/10/2013 T A SCHIFSKY & SONS, INC 12/10/2013 S E H 12/10/2013 S E H 12/10/2013 S E H 12/10/2013 S E H 12/10/2013 S E H 12/10/2013 S E H 12/10/2013 RAMSEY COUNTY-PROP REC & REV 12/10/2013 S E H 12/10/2013 S E H 12/10/2013 KIMLEY-HORN & ASSOCIATES INC 12/10/2013 NYSTROM PUBLISHING CO INC 12/10/2013 MARIA PIRELA 12/10/2013 KIMLEY-HORN & ASSOCIATES INC 12/10/2013 KIMLEY-HORN & ASSOCIATES INC 12/10/2013 KIMLEY-HORN & ASSOCIATES INC 12/10/2013 GOPHER STATE ONE-CALL 12/10/2013 HUGO'S TREE CARE INC 12/10/2013 HUGO'S TREE CARE INC 12/10/2013 ENERGY ALTERNATIVES SOLAR, LLC 12/10/2013 ENERGY ALTERNATIVES SOLAR, LLC 12/10/2013 SHANN FINWALL 12/10/2013 ARNT CONSTRUCTION INC 12/10/2013 BRIGGS & MORGAN, P.A. 12/10/2013 AQUA LOGIC INC 12/02/2013 SCHNITKER LAW OFFICE, P.A. 12/10/2013 ANIMAL CONTROL SERVICES 12/10/2013 AQUA LOGIC INC Check Register City of Maplewood 12/06/2013 Date Vendor 11/27/2013 OAKDALE FIRE DEPARTMENT G1, Attachment 1 Council Packet Page Number 48 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-19-2013\Council Reports\Excel and Word Files\G1 AprClms - 12-06.xlsx 91450 02929 LTC MONTHLY PREMIUM - DEC 366.84 91451 05055 SQUAD BUILD EXPENSES - SQUAD 955 10,916.59 05055 SQUAD BUILD EXPENSES - SQUAD 947 8,679.15 05055 SQUAD BUILD EXPENSES - SQUAD 907 3,769.24 91452 02950 C HERMANSON - POLICE RESERVE 654.00 91453 03597 REIMB FOR MILEAGE 10/17 - 11/26 13.84 91454 05030 EQUIP LEASE - MCC - PMT#17 4,344.07 91455 03218 DENIED TRANSACTION IN CVR 423.75 91456 05303 TREATED WOOD FOR HOCKEY RINK 2,081.66 91457 04373 GLADSTONE RESTERATION - MOWING 940.50 91458 01126 MONTHLY PREMIUM - DEC 512.00 91459 02300 DUPLICATION OF KEYS 20.84 91460 00001 REIMB J OPHEIM DRIVEWAY REPAIR 11,347.00 91461 00001 K ELMASRY LEGAL SETTLEMENT 2,700.00 91462 00001 K GUTHE - LEGAL JUDGEMENT 2,284.95 91463 00001 REIMB S KORF CONSULTING COSTS 1,500.00 91464 00001 REFUND S ARIAS YOUTH B-BALL 125.00 91465 00001 REFUND K JAVLAND YOUTH B-BALL 125.00 91466 00001 REFUND S PLASTER YOUTH B-BALL 125.00 91467 00001 REFUND G SOWADA YOUTH B-BALL 125.00 91468 00001 REFUND M WILLIAMS B-BALL 125.00 91469 00001 REIMB D ARNOLD DENTAL DEC 44.15 91470 00001 REFUND K MILLER YOUTH B-BALL 41.67 91471 00001 REFUND HOFMEISTER HP BENEFIT 40.00 91472 00001 REFUND M MENDEZ BCBS BENEFIT 40.00 91473 00001 REFUND J SCHAEFER MEMBER CHG 33.21 91474 00001 REFUND B LABELLE INSURANCE BENEFIT 20.00 91475 05159 GERANIUM PLAYGROUND~90,000.00 91476 00020 M KUNZE - POLICE RESERVE 549.50 91477 00020 N KREKELER - POLICE RESERVE 508.25 91478 00020 T OTTUM - POLICE RESERVE 474.75 91479 00020 T TOUSIGNANT - POLICE RESERVE 454.00 91480 00020 K MAUSTON - POLICE RESERVE 391.00 91481 00020 S HEFFERNAN - POLICE RESERVE 382.50 91482 00020 R GUND - POLICE RESERVE 253.25 91483 00020 T HOFMEISTER - POLICE RESERVE 249.50 91484 00020 C NGUYEN - POLICE RESERVE 236.00 91485 00020 J MCKENZIE - POLICE RESERVE 222.75 91486 00020 A CERVANTES - POLICE RESERVE 215.50 91487 00020 L ALDAMA - POLICE RESERVE 201.50 91488 00020 C WASMUNDT - POLICE RESERVE 191.50 91489 00020 J TSCHIDA - POLICE RESERVE 181.00 91490 00020 L LILLY - POLICE RESERVE 180.50 91491 00020 T OLSON - POLICE RESERVE 177.00 91492 00020 J SORENSEN - POLICE RESERVE 166.50 91493 00020 V GREENE - POLICE RESERVE 165.00 91494 00020 M SCHLENKER - POLICE RESERVE 162.00 91495 00020 C LINDSTROM - POLICE RESERVE 153.75 91496 00020 J NOTEBAART - POLICE RESERVE 149.50 91497 00020 T MARTINEZ - POLICE RESERVE 127.50 91498 00020 G NAUMANN - POLICE RESERVE 126.00 91499 00020 R YAUCH - POLICE RESERVE 125.50 91500 00020 L LONDROCHE - POLICE RESERVE 114.00 91501 00020 M KONG - POLICE RESERVE 106.00 91502 00020 L MOUA - POLICE RESERVE 93.75 91503 00020 R SCHAEFER - POLICE RESERVE 86.50 91504 00020 K WAGNER - POLICE RESERVE 79.50 91505 00020 P WOLFGRAM - POLICE RESERVE 74.25 91506 00020 N NEIS - POLICE RESERVE 72.00 91507 00020 D TOFT - POLICE RESERVE 69.00 91508 00020 A HANSEN - POLICE RESERVE 54.00 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 ONE TIME VENDOR 12/10/2013 ONE TIME VENDOR 12/10/2013 ONE TIME VENDOR 12/10/2013 PLAYPOWER LT FARMINGTON INC 12/10/2013 POLICE RESERVE 12/10/2013 ONE TIME VENDOR 12/10/2013 ONE TIME VENDOR 12/10/2013 ONE TIME VENDOR 12/10/2013 ONE TIME VENDOR 12/10/2013 ONE TIME VENDOR 12/10/2013 ONE TIME VENDOR 12/10/2013 ONE TIME VENDOR 12/10/2013 ONE TIME VENDOR 12/10/2013 ONE TIME VENDOR 12/10/2013 ONE TIME VENDOR 12/10/2013 MN NATIVE LANDSCAPES 12/10/2013 NCPERS MINNESOTA 12/10/2013 OAKDALE LOCKSMITHS 12/10/2013 ONE TIME VENDOR 12/10/2013 ONE TIME VENDOR 12/10/2013 CHAD HERMANSON 12/10/2013 MARY JO HOFMEISTER 12/10/2013 KANSAS STATE BANK OF MANHATTAN 12/10/2013 KLINE NISSAN 12/10/2013 MENARDS 12/10/2013 GLTC PREMIUM PAYMENTS 12/10/2013 HEALTHEAST VEHICLE SERVICES 12/10/2013 HEALTHEAST VEHICLE SERVICES 12/10/2013 HEALTHEAST VEHICLE SERVICES G1, Attachment 1 Council Packet Page Number 49 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-19-2013\Council Reports\Excel and Word Files\G1 AprClms - 12-06.xlsx 91509 00020 M VANG - POLICE RESERVE 50.00 91510 00020 S ERIKSEN - POLICE RESERVE 47.50 91511 00020 M KROGMAN - POLICE RESERVE 47.00 91512 00020 A RICHARDS - POLICE RESERVE 26.00 91513 00020 A PEARSON - POLICE RESERVE 6.00 91514 00020 A STILL - POLICE RESERVE 6.00 91515 00020 T VANG - POLICE RESERVE 6.00 91516 01295 SAFE DEPOSIT BOX 427 RENTAL FEE 80.00 01295 SAFE DEPOSIT BOX 524 RENTAL FEE 80.00 01295 SAFE DEPOSIT BOX 543 RENTAL FEE 80.00 01295 SAFE DEPOSIT BOX 549 RENTAL FEE 80.00 91517 00396 TRANSFER TITLES FORFEITED VEHICLES 269.75 91518 00396 TRAINING - NYE 75.00 00396 TRAINING - JOHNSON 75.00 91519 03446 DEER REMOVAL - NOV 115.00 91520 01418 FOOD FOR HALLOWEEN STATION 3 750.96 01418 CONCESSIONS FOR CARVER GYM 234.17 01418 VENDING MACHINE SUPPLIES 177.42 01418 CONCESSIONS FOR CARVER GYM 142.01 01418 SUPPLIES CITY COUNCIL 108.26 01418 CONCESSIONS FOR CARVER GYM 74.76 01418 COFFEE FOR SENIOR PROGRAM 19.96 91521 03879 EMS FEES - NOV 738.67 91522 00006 REFUND KRESSIN MEMBERSHIP 64.48 91523 05265 DISPOSAL OF WOOD - HOCKEY RINKS 173.77 05265 DISPOSAL OF WOOD - HOCKEY RINKS 42.28 91524 00198 WATER UTILITY 2,290.72 91525 01836 SRVS (RMS) PROVIDED TO PD - OCT 5,196.09 01836 SRVS (RMS) PROVIDED TO PD - SEPT 5,196.09 01836 3RD QTR WATER USAGE - SWEEPING 430.96 01836 RADIO SHOP SERVICES - OCT 121.01 91526 01550 ELECTRICAL INSPECTIONS - NOV 2,458.20 91527 00529 LTD PLAN 4043120-2 - DEC 3,170.26 00529 STD PLAN 4043120-1 - DEC 2,494.60 91528 03606 PROJ 11-19 RAINWATER GARDENS PMT#1 41,600.27 91529 05291 PROJ 12-13 LIFT STATION #14 PMT#2 27,230.23 91530 05260 MOUNTING EQUIP - LICENSE PLATE READ 1,776.55 91531 01730 REPAIR SEWAGE PUMP STATION 20 2,128.95 875,058.64 116 Checks in this report. 12/10/2013 UNION SECURITY INSURANCE CO 12/10/2013 URBAN COMPANIES 12/10/2013 VEIT & COMPANY 12/10/2013 VISUALPRO 360 INC. 12/10/2013 W W GOETSCH ASSOCIATES, INC. 12/10/2013 ST PAUL, CITY OF 12/10/2013 ST PAUL, CITY OF 12/10/2013 ST PAUL, CITY OF 12/10/2013 SUMMIT INSPECTIONS 12/10/2013 UNION SECURITY INSURANCE CO 12/10/2013 SILVER SNEAKERS 12/10/2013 SKB ENVIRONMENTAL 12/10/2013 SKB ENVIRONMENTAL 12/10/2013 ST PAUL REGIONAL WATER SRVS 12/10/2013 ST PAUL, CITY OF 12/10/2013 SAM'S CLUB DIRECT 12/10/2013 SAM'S CLUB DIRECT 12/10/2013 SAM'S CLUB DIRECT 12/10/2013 SAM'S CLUB DIRECT 12/10/2013 SANSIO 12/10/2013 MN DEPT OF PUBLIC SAFETY 12/10/2013 RICK JOHNSON DEER & BEAVER INC 12/10/2013 SAM'S CLUB DIRECT 12/10/2013 SAM'S CLUB DIRECT 12/10/2013 SAM'S CLUB DIRECT 12/10/2013 PREMIER BANK 12/10/2013 PREMIER BANK 12/10/2013 PREMIER BANK 12/10/2013 MN DEPT OF PUBLIC SAFETY 12/10/2013 MN DEPT OF PUBLIC SAFETY 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 PREMIER BANK 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE 12/10/2013 POLICE RESERVE G1, Attachment 1 Council Packet Page Number 50 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-19-2013\Council Reports\Excel and Word Files\G1 AprClms - 12-06.xlsx Settlement Date Payee Description Amount 12/2/2013 MN Dept of Natural Resources DNR electronic licenses 709.00 12/2/2013 US Bank Merchant Services Credit Card Billing fee 114.47 12/3/2013 MN State Treasurer Drivers License/Deputy Registrar 38,622.49 12/4/2013 MN State Treasurer Drivers License/Deputy Registrar 40,767.97 12/5/2013 MN State Treasurer Drivers License/Deputy Registrar 31,883.88 12/6/2013 MN State Treasurer Drivers License/Deputy Registrar 19,587.80 12/6/2013 MN Dept of Natural Resources DNR electronic licenses 412.50 12/6/2013 US Bank VISA One Card*Purchasing card items 54,230.07 12/6/2013 Optum Health DCRP & Flex plan payments 1,963.86 12/6/2013 ICMA (Vantagepointe)Deferred Compensation 4,137.50 12/6/2013 ING - State Plan Deferred Compensation 29,381.50 221,811.04 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachment 1 Council Packet Page Number 51 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-19-2013\Council Reports\Excel and Word Files\G1 AprClms - 12-06.xlsx Transaction Date Posting Date Merchant Name Transaction Amount Name 11/14/2013 11/18/2013 OFFICE DEPOT #1090 $19.68 REGAN BEGGS 11/14/2013 11/18/2013 OFFICE DEPOT #1090 $103.42 REGAN BEGGS 11/20/2013 11/22/2013 OFFICE DEPOT #1090 $92.29 REGAN BEGGS 11/25/2013 11/27/2013 PAKOR, INC.$473.33 REGAN BEGGS 11/20/2013 11/22/2013 KEEPRS INC 2 $21.90 MARKESE BENJAMIN 11/25/2013 11/26/2013 MENARDS 3059 $21.50 BRIAN BIERDEMAN 11/26/2013 11/27/2013 GUN DOG HOUSE DOOR CO $114.67 BRIAN BIERDEMAN 11/20/2013 11/21/2013 BLUE RIBBON BAIT & TACKLE $7.48 OAKLEY BIESANZ 11/21/2013 11/22/2013 OLD LOG THEATRE $410.00 NEIL BRENEMAN 11/21/2013 11/22/2013 FLAGHOUSE INC $255.50 NEIL BRENEMAN 11/27/2013 11/29/2013 FLAGHOUSE INC ($170.33)NEIL BRENEMAN 11/19/2013 11/21/2013 TRI-STATE BOBCAT INC.$175.31 TROY BRINK 11/22/2013 11/25/2013 GTS EDUCATIONAL EVE $75.00 SARAH BURLINGAME 11/22/2013 11/25/2013 FIRST SHRED $44.50 SARAH BURLINGAME 11/25/2013 11/26/2013 CHIPOTLE 0224 $87.84 SARAH BURLINGAME 11/18/2013 11/20/2013 DHW BUCKSTAFF $198.90 DAN BUSACK 11/19/2013 11/21/2013 BROWNELLS INC $263.18 DAN BUSACK 11/16/2013 11/18/2013 CVS PHARMACY #1751 Q03 $12.84 JOHN CAPISTRANT 11/25/2013 11/26/2013 FIRE EQUIPMENT SPECIALTI $27.21 JOHN CAPISTRANT 11/18/2013 11/19/2013 VIKING ELECTRIC-CREDIT DE ($302.80)SCOTT CHRISTENSON 11/18/2013 11/19/2013 VIKING ELECTRIC-CREDIT DE ($165.89)SCOTT CHRISTENSON 11/20/2013 11/21/2013 WW GRAINGER $194.36 SCOTT CHRISTENSON 11/21/2013 11/22/2013 VIKING ELECTRIC-CREDIT DE $346.28 SCOTT CHRISTENSON 11/22/2013 11/25/2013 HEJNY RENTAL INC $124.80 SCOTT CHRISTENSON 11/18/2013 11/19/2013 TWIN CITIES TRANS & REC $438.18 KERRY CROTTY 11/18/2013 11/19/2013 J&R SOUND/MAILORDER $99.95 KERRY CROTTY 11/22/2013 11/25/2013 FORMS AND SYSTEMS OF M $1,570.04 KERRY CROTTY 11/26/2013 11/29/2013 ADAM'S PEST CONTROL INC $73.81 CHARLES DEAVER 11/27/2013 11/29/2013 DALCO ENTERPRISES, INC $243.56 CHARLES DEAVER 11/27/2013 11/29/2013 MENARDS 3022 $40.70 CHARLES DEAVER 11/25/2013 11/26/2013 LA POLICE GEAR INC $161.45 JOSEPH DEMULLING 11/26/2013 11/29/2013 UNIFORMS UNLIMITED INC.$48.46 JOSEPH DEMULLING 11/20/2013 11/21/2013 FASTENAL COMPANY01 $3.80 TOM DOUGLASS 11/20/2013 11/22/2013 THE HOME DEPOT 2801 $6.90 TOM DOUGLASS 11/21/2013 11/25/2013 THE HOME DEPOT 2801 $9.62 TOM DOUGLASS 11/25/2013 11/26/2013 HIRSHFIELDS/MAPLEWOOD $53.59 TOM DOUGLASS 11/26/2013 11/29/2013 THE HOME DEPOT 2801 $4.81 TOM DOUGLASS 11/27/2013 11/29/2013 WW GRAINGER $105.80 TOM DOUGLASS 11/25/2013 11/27/2013 THE HOME DEPOT 2801 $23.21 DOUG EDGE 11/21/2013 11/22/2013 BLUE RIBBON BAIT & TACKLE $18.74 PAUL E EVERSON 11/25/2013 11/27/2013 THE HOME DEPOT 2801 $46.02 PAUL E EVERSON 11/15/2013 11/18/2013 CINTAS 470 $86.96 LARRY FARR 11/20/2013 11/21/2013 MOBILE RADIO ENGINEERIN $241.99 LARRY FARR 11/20/2013 11/21/2013 CUMMINS NPOWER LLC $1,237.76 LARRY FARR 11/20/2013 11/21/2013 CINTAS 470 $318.70 LARRY FARR 11/20/2013 11/22/2013 MARSDEN BLDG MAINTENANCE $1,897.03 LARRY FARR 11/22/2013 11/25/2013 CINTAS 470 $26.78 LARRY FARR 11/22/2013 11/25/2013 CINTAS 470 $63.92 LARRY FARR 11/22/2013 11/25/2013 CINTAS 470 $117.72 LARRY FARR 11/26/2013 11/29/2013 THE TRANE COMPANY $2,774.48 LARRY FARR 11/28/2013 11/29/2013 CINTAS 470 $86.96 LARRY FARR 11/18/2013 11/19/2013 HUGO'S TREE CARE $2,404.69 DAVID FISHER 11/21/2013 11/21/2013 COMCAST CABLE COMM $54.00 MYCHAL FOWLDS 11/21/2013 11/22/2013 ASSET RECOVERY $151.17 MYCHAL FOWLDS 11/22/2013 11/25/2013 OFFICE MAX $81.37 MYCHAL FOWLDS G1, Attachment 1 Council Packet Page Number 52 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-19-2013\Council Reports\Excel and Word Files\G1 AprClms - 12-06.xlsx 11/15/2013 11/18/2013 IDU*INSIGHT PUBLIC SEC $371.09 NICK FRANZEN 11/19/2013 11/20/2013 SHI CORP $130.70 NICK FRANZEN 11/20/2013 11/21/2013 BEST BUY MHT 00000109 $83.52 NICK FRANZEN 11/25/2013 11/26/2013 IDU*INSIGHT PUBLIC SEC $3,831.55 NICK FRANZEN 11/25/2013 11/27/2013 DRI*NUANCE $182.05 NICK FRANZEN 11/27/2013 11/29/2013 IDU*INSIGHT PUBLIC SEC $2,851.10 NICK FRANZEN 11/18/2013 11/19/2013 CUB FOODS #1599 $44.99 JEAN GLASS 11/19/2013 11/20/2013 FIRST SHRED $169.26 JEAN GLASS 11/26/2013 11/27/2013 KNOWLAN'S MARKET #2 $11.38 JAN GREW HAYMAN 11/20/2013 11/21/2013 HENRIKSEN ACE HARDWARE $27.81 MILES HAMRE 11/20/2013 11/22/2013 THE HOME DEPOT 2801 $34.21 MILES HAMRE 11/22/2013 11/25/2013 MILLS FLEET FARM #2,700 $14.99 TAMARA HAYS 11/27/2013 11/29/2013 HENRIKSEN ACE HARDWARE $39.52 TAMARA HAYS 11/15/2013 11/18/2013 HENRIKSEN ACE HARDWARE $107.62 GARY HINNENKAMP 11/18/2013 11/20/2013 GRUBERS POWER EQUIPMENT $108.96 GARY HINNENKAMP 11/26/2013 11/27/2013 LTG POWER EQUIPMENT $1,218.36 GARY HINNENKAMP 11/26/2013 11/27/2013 FRATTALLONES WOODBURY AC $138.72 GARY HINNENKAMP 11/26/2013 11/29/2013 GRUBERS POWER EQUIPMENT $177.25 GARY HINNENKAMP 11/27/2013 11/29/2013 DISPLAYS2GOCOM $73.77 RON HORWATH 11/20/2013 11/22/2013 STATE SUPPLY $107.15 DAVID JAHN 11/21/2013 11/22/2013 STATE SUPPLY ($109.83)DAVID JAHN 11/22/2013 11/25/2013 THE HOME DEPOT 2801 $19.00 DAVID JAHN 11/27/2013 11/29/2013 THE HOME DEPOT 2801 $30.38 DAVID JAHN 11/15/2013 11/18/2013 HEJNY RENTAL INC $185.38 DON JONES 11/15/2013 11/18/2013 OFFICE DEPOT #1090 $263.31 LOIS KNUTSON 11/20/2013 11/20/2013 COMCAST CABLE COMM $162.01 DUWAYNE KONEWKO 11/18/2013 11/19/2013 FEDEXOFFICE 00006171 $53.35 NICHOLAS KREKELER 11/19/2013 11/20/2013 UNIFORMS UNLIMITED INC.$8.02 NICHOLAS KREKELER 11/19/2013 11/20/2013 MENARDS 3059 $2.96 NICHOLAS KREKELER 11/21/2013 11/22/2013 GRAPHIC DESIGN $227.15 DAVID KVAM 11/22/2013 11/25/2013 THE GRAFIX SHOPPE $641.25 DAVID KVAM 11/22/2013 11/25/2013 UNIFORMS UNLIMITED INC.$15.98 DAVID KVAM 11/25/2013 11/27/2013 MINNESOTA CHIEFS OF POLIC $130.00 DAVID KVAM 11/27/2013 11/29/2013 HE MEDICAL TRANSPORT $103.04 DAVID KVAM 11/27/2013 11/29/2013 HE MEDICAL TRANSPORT $917.61 DAVID KVAM 11/27/2013 11/29/2013 HE MEDICAL TRANSPORT $371.90 DAVID KVAM 11/27/2013 11/29/2013 HE MEDICAL TRANSPORT $407.25 DAVID KVAM 11/27/2013 11/29/2013 HE MEDICAL TRANSPORT $3,480.41 DAVID KVAM 11/27/2013 11/29/2013 G & A COLORTECH INC $665.00 DAVID KVAM 11/16/2013 11/18/2013 VAN HEUSEN #430/OUTLETS $173.95 TODD LANGNER 11/15/2013 11/18/2013 LA POLICE GEAR INC $52.35 JOHNNIE LU 11/15/2013 11/18/2013 ASPEN MILLS INC.$196.75 STEVE LUKIN 11/25/2013 11/26/2013 TWIN CITY HARDWARE HADLEY $5.28 STEVE LUKIN 11/27/2013 11/29/2013 OFFICE MAX $6.96 STEVE LUKIN 11/26/2013 11/27/2013 LA POLICE GEAR INC $161.49 JASON MARINO 11/22/2013 11/25/2013 BROADWAY RENTAL $500.00 SASHA MEYER 11/26/2013 11/27/2013 MYTALK 107 1 $1,520.00 SASHA MEYER 11/14/2013 11/18/2013 CHANNING BETE CO AHA $550.65 MICHAEL MONDOR 11/19/2013 11/21/2013 PRIMARY PRODUCTS COMPANY $348.00 MICHAEL MONDOR 11/21/2013 11/25/2013 VIDACARE CORPORATION $527.53 MICHAEL MONDOR 11/22/2013 11/25/2013 N AMERICA RESCUE PRODUCT $36.66 MICHAEL MONDOR 11/26/2013 11/29/2013 BOUND TREE MEDICAL LLC $224.99 MICHAEL MONDOR 11/26/2013 11/29/2013 BOUND TREE MEDICAL LLC $1,916.80 MICHAEL MONDOR 11/15/2013 11/18/2013 UNIFORMS UNLIMITED INC.$10.69 MICHAEL NYE 11/15/2013 11/18/2013 CCBILLEU.COM $75.00 MICHAEL NYE 11/18/2013 11/19/2013 EL TORO SHAKOPEE $23.53 MICHAEL NYE G1, Attachment 1 Council Packet Page Number 53 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-19-2013\Council Reports\Excel and Word Files\G1 AprClms - 12-06.xlsx 11/23/2013 11/25/2013 THE HOME DEPOT 2801 $17.24 MICHAEL NYE 11/22/2013 11/25/2013 SEARS ROEBUCK 1122 $64.25 JORDAN ORE 11/26/2013 11/27/2013 MENARDS 3022 $24.65 ERICK OSWALD 11/20/2013 11/21/2013 MENARDS 3022 $32.08 MARY KAY PALANK 11/20/2013 11/22/2013 OFFICE DEPOT #1090 $32.13 MARY KAY PALANK 11/20/2013 11/22/2013 OFFICE DEPOT #1090 $228.82 MARY KAY PALANK 11/26/2013 11/27/2013 ULINE *SHIP SUPPLIES $115.97 PHILIP F POWELL 11/18/2013 11/19/2013 BOYER TRUCKS - PARTS $93.21 STEVEN PRIEM 11/19/2013 11/20/2013 FACTORY MTR PTS #1 $227.42 STEVEN PRIEM 11/19/2013 11/20/2013 FACTORY MTR PTS #1 $223.12 STEVEN PRIEM 11/19/2013 11/20/2013 FACTORY MTR PTS #1 $84.16 STEVEN PRIEM 11/19/2013 11/20/2013 FACTORY MTR PTS #1 $111.54 STEVEN PRIEM 11/19/2013 11/20/2013 AUTO PLUS LITTLE CANADA $6.86 STEVEN PRIEM 11/19/2013 11/21/2013 AN FORD WHITE BEAR LAK $11.19 STEVEN PRIEM 11/19/2013 11/26/2013 BAUER BUILT TIRE 18 ($32.06)STEVEN PRIEM 11/21/2013 11/22/2013 AUTO PLUS LITTLE CANADA $82.28 STEVEN PRIEM 11/21/2013 11/22/2013 AUTO PLUS LITTLE CANADA $1,398.99 STEVEN PRIEM 11/21/2013 11/22/2013 AUTO PLUS LITTLE CANADA $1,357.85 STEVEN PRIEM 11/21/2013 11/25/2013 BOYER TRUCKS - PARTS $322.74 STEVEN PRIEM 11/22/2013 11/25/2013 AUTO PLUS LITTLE CANADA $149.57 STEVEN PRIEM 11/22/2013 11/25/2013 AUTO PLUS LITTLE CANADA $26.91 STEVEN PRIEM 11/25/2013 11/26/2013 AUTO PLUS LITTLE CANADA $11.23 STEVEN PRIEM 11/25/2013 11/26/2013 AN FORD WHITE BEAR LAK $381.48 STEVEN PRIEM 11/25/2013 11/27/2013 TRI-STATE BOBCAT $8.69 STEVEN PRIEM 11/26/2013 11/27/2013 FACTORY MTR PTS #1 $160.45 STEVEN PRIEM 11/27/2013 11/29/2013 AUTO PLUS LITTLE CANADA $40.72 STEVEN PRIEM 11/18/2013 11/20/2013 THE HOME DEPOT 2801 $40.57 KELLY PRINS 11/22/2013 11/25/2013 THE HOME DEPOT 2801 $14.71 KELLY PRINS 11/18/2013 11/19/2013 HILLYARD INC MINNEAPOLIS $1,725.61 MICHAEL REILLY 11/19/2013 11/21/2013 SCW FITNESS EDUCATION $40.45 LORI RESENDIZ 11/14/2013 11/18/2013 AR 500 ARMOR $282.00 BRADLEY REZNY 11/20/2013 11/20/2013 CHEAPER THAN DIRT $45.09 BRADLEY REZNY 11/20/2013 11/22/2013 KEEPRS INC 2 $53.81 BRADLEY REZNY 11/20/2013 11/22/2013 SUBWAY 00052159 $37.49 AUDRA ROBBINS 11/21/2013 11/22/2013 FGA*OAKDALE - 11762 $290.00 AUDRA ROBBINS 11/21/2013 11/22/2013 FGA*OAKDALE - 11762 $190.00 AUDRA ROBBINS 11/21/2013 11/22/2013 FGA*OAKDALE - 11762 $240.00 AUDRA ROBBINS 11/21/2013 11/22/2013 FGA*OAKDALE - 11762 $330.00 AUDRA ROBBINS 11/18/2013 11/19/2013 WINNICK SUPPLY $146.55 ROBERT RUNNING 11/20/2013 11/21/2013 FASTENAL COMPANY01 $30.95 ROBERT RUNNING 11/21/2013 11/25/2013 REEDS SALES AND SERVIC $62.79 ROBERT RUNNING 11/21/2013 11/25/2013 NEEDELS SUPPLY INC.$156.79 ROBERT RUNNING 11/25/2013 11/27/2013 EMERGENCY RESPONSE SOLUTI $392.37 ROBERT RUNNING 11/19/2013 11/20/2013 LILLIE SUBURBAN NEWSPAPE $438.75 DEB SCHMIDT 11/22/2013 11/25/2013 SECRETARY OF STATE $120.00 DEB SCHMIDT 11/22/2013 11/25/2013 MINNESOTA BOOKSTORE $70.85 DEB SCHMIDT 11/21/2013 11/25/2013 MINNESOTA CHIEFS OF POLIC $320.00 PAUL SCHNELL 11/15/2013 11/18/2013 ON SITE SANITATION INC $55.58 SCOTT SCHULTZ 11/18/2013 11/20/2013 TESSMAN COMPANY SAINT PAU $504.45 SCOTT SCHULTZ 11/25/2013 11/27/2013 ON SITE SANITATION INC ($55.57)SCOTT SCHULTZ 11/26/2013 11/29/2013 USA MOBILITY WIRELE $16.07 SCOTT SCHULTZ 11/18/2013 11/19/2013 TARGET 00011858 $5.97 CAITLIN SHERRILL 11/19/2013 11/20/2013 WAL-MART #2087 $99.60 CAITLIN SHERRILL 11/19/2013 11/21/2013 A-1 LAUNDRY $26.50 CAITLIN SHERRILL 11/26/2013 11/26/2013 NORWEX USA INC.$111.35 CAITLIN SHERRILL 11/27/2013 11/29/2013 USPS 26834500133401316 $93.84 CAITLIN SHERRILL G1, Attachment 1 Council Packet Page Number 54 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-19-2013\Council Reports\Excel and Word Files\G1 AprClms - 12-06.xlsx 11/22/2013 11/25/2013 FBI / LEEDA, INC $50.00 MICHAEL SHORTREED 11/16/2013 11/18/2013 DATA BUSINESS SYSTEMS $534.78 ANDREA SINDT 11/19/2013 11/21/2013 OFFICE DEPOT #1090 $74.31 ANDREA SINDT 11/15/2013 11/18/2013 RED WING SHOE STORE $127.49 DAVID SWAN 11/20/2013 11/21/2013 MN RECREATION AND PARK A $1,785.00 JAMES TAYLOR 11/20/2013 11/21/2013 RED WING SHOE STORE $157.24 TODD TEVLIN 11/21/2013 11/22/2013 USPS 26833800033400730 $36.80 KAREN WACHAL 11/27/2013 11/29/2013 OFFICE DEPOT #1090 $79.24 KAREN WACHAL 11/15/2013 11/18/2013 FASTENAL COMPANY01 $0.18 JEFF WILBER 11/15/2013 11/18/2013 THE HOME DEPOT 2801 $34.31 JEFF WILBER 11/14/2013 11/18/2013 UNIFORMS UNLIMITED INC.$296.81 KAO XIONG 11/14/2013 11/18/2013 UNIFORMS UNLIMITED INC.$989.04 KAO XIONG 11/18/2013 11/19/2013 LYNN CARD COMPANY $111.48 SUSAN ZWIEG 11/18/2013 11/19/2013 DALCO ENTERPRISES, INC $237.02 SUSAN ZWIEG 11/26/2013 11/27/2013 QUILL CORPORATION $14.57 SUSAN ZWIEG 11/27/2013 11/29/2013 FIRST SHRED $81.80 SUSAN ZWIEG $54,230.07 G1, Attachment 1 Council Packet Page Number 55 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-19-2013\Council Reports\Excel and Word Files\G1 AprClms - 12-06.xlsx CHECK #CHECK DATE EMPLOYEE NAME 12/06/13 SVENDSEN, JOANNE 2,152.62 12/06/13 THOMFORDE, FAITH 1,608.99 12/06/13 POWELL, PHILIP 2,999.29 12/06/13 SCHNELL, PAUL 4,745.37 12/06/13 KVAM, DAVID 4,304.38 12/06/13 PALANK, MARY 1,951.20 12/06/13 WEAVER, KRISTINE 2,412.20 12/06/13 CORCORAN, THERESA 1,954.59 12/06/13 SCHOENECKER, LEIGH 1,768.99 12/06/13 VITT, SANDRA 965.39 12/06/13 OSTER, ANDREA 1,953.51 12/06/13 RICHTER, CHARLENE 1,061.39 12/06/13 MECHELKE, SHERRIE 907.91 12/06/13 MOY, PAMELA 1,707.98 12/06/13 SPANGLER, EDNA 1,546.19 12/06/13 LARSON, MICHELLE 1,910.59 12/06/13 GUILFOILE, KAREN 4,652.98 12/06/13 SCHMIDT, DEBORAH 3,096.67 12/06/13 ARNOLD, AJLA 1,746.83 12/06/13 BEGGS, REGAN 1,608.99 12/06/13 RUEB, JOSEPH 2,829.00 12/06/13 SINDT, ANDREA 2,240.21 12/06/13 JACKSON, MARY 2,176.91 12/06/13 KELSEY, CONNIE 2,653.11 12/06/13 ANDERSON, CAROLE 1,177.64 12/06/13 DEBILZAN, JUDY 1,385.92 12/06/13 RAMEAUX, THERESE 3,130.54 12/06/13 BAUMAN, GAYLE 4,802.03 12/06/13 JAHN, DAVID 2,263.63 12/06/13 METRY, THOMAS 24.00 12/06/13 CHRISTENSON, SCOTT 1,981.79 12/06/13 FARR, LARRY 3,287.48 12/06/13 COLEMAN, MELINDA 5,119.94 12/06/13 KANTRUD, HUGH 184.62 12/06/13 AHL, R. CHARLES 5,959.42 12/06/13 BURLINGAME, SARAH 2,200.52 12/06/13 STRAUTMANIS, MARIS 148.00 12/06/13 VALLE, EDWARD 160.00 12/06/13 KOPPEN, MARVIN 435.16 12/06/13 ROSSBACH, WILLIAM 494.44 12/06/13 CAVE, REBECCA 435.16 12/06/13 JUENEMANN, KATHLEEN 435.16 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD AMOUNT 12/06/13 CARDINAL, ROBERT 435.16 G1, Attachment 1 Council Packet Page Number 56 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-19-2013\Council Reports\Excel and Word Files\G1 AprClms - 12-06.xlsx 12/06/13 BAUMAN, ANDREW 3,647.25 12/06/13 BOURQUIN, RON 941.24 12/06/13 BAHL, DAVID 456.96 12/06/13 BASSETT, BRENT 220.32 12/06/13 XIONG, KAO 3,026.90 12/06/13 ANDERSON, BRIAN 318.24 12/06/13 THIENES, PAUL 4,964.76 12/06/13 WENZEL, JAY 3,104.51 12/06/13 TAUZELL, BRIAN 3,286.09 12/06/13 THEISEN, PAUL 3,154.50 12/06/13 STEINER, JOSEPH 3,312.68 12/06/13 SYPNIEWSKI, WILLIAM 3,671.33 12/06/13 RHUDE, MATTHEW 3,363.91 12/06/13 SHORTREED, MICHAEL 4,183.06 12/06/13 PARKER, JAMES 2,786.34 12/06/13 REZNY, BRADLEY 5,087.25 12/06/13 NYE, MICHAEL 3,979.98 12/06/13 OLSON, JULIE 3,502.19 12/06/13 METRY, ALESIA 4,775.58 12/06/13 MICHELETTI, BRIAN 1,965.67 12/06/13 MARTIN, JERROLD 3,846.64 12/06/13 MCCARTY, GLEN 3,366.13 12/06/13 LYNCH, KATHERINE 3,128.68 12/06/13 MARINO, JASON 4,010.03 12/06/13 LANGNER, TODD 3,340.83 12/06/13 LU, JOHNNIE 3,035.02 12/06/13 KROLL, BRETT 3,696.23 12/06/13 LANGNER, SCOTT 206.53 12/06/13 KONG, TOMMY 2,665.45 12/06/13 KREKELER, NICHOLAS 919.61 12/06/13 JOHNSON, KEVIN 5,372.21 12/06/13 KALKA, THOMAS 963.29 12/06/13 HER, PHENG 3,170.84 12/06/13 HIEBERT, STEVEN 6,036.25 12/06/13 GABRIEL, ANTHONY 3,725.65 12/06/13 HAWKINSON JR, TIMOTHY 3,153.11 12/06/13 FORSYTHE, MARCUS 3,112.99 12/06/13 FRITZE, DEREK 3,246.37 12/06/13 DUGAS, MICHAEL 5,580.77 12/06/13 ERICKSON, VIRGINIA 3,253.95 12/06/13 DEMULLING, JOSEPH 3,326.16 12/06/13 DOBLAR, RICHARD 4,095.31 12/06/13 CARNES, JOHN 2,513.09 12/06/13 CROTTY, KERRY 3,684.00 12/06/13 BIERDEMAN, BRIAN 4,371.85 12/06/13 BUSACK, DANIEL 4,306.70 12/06/13 BELDE, STANLEY 3,598.68 12/06/13 BENJAMIN, MARKESE 3,321.90 12/06/13 BAKKE, LONN 3,226.45 12/06/13 BARTZ, PAUL 3,836.79 12/06/13 ABEL, CLINT 3,309.59 12/06/13 ALDRIDGE, MARK 3,725.90 G1, Attachment 1 Council Packet Page Number 57 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-19-2013\Council Reports\Excel and Word Files\G1 AprClms - 12-06.xlsx 12/06/13 LUKIN, STEVEN 4,721.04 12/06/13 ZWIEG, SUSAN 1,872.56 12/06/13 WHITE, JOEL 293.76 12/06/13 GERVAIS-JR, CLARENCE 4,075.48 12/06/13 STREFF, MICHAEL 3,895.88 12/06/13 SVENDSEN, RONALD 4,309.07 12/06/13 RIEKEN, NICHOLAS 293.76 12/06/13 SEDLACEK, JEFFREY 3,759.80 12/06/13 RANK, PAUL 734.40 12/06/13 RICE, CHRISTOPHER 1,028.16 12/06/13 RAINEY, JAMES 852.56 12/06/13 RANK, NATHAN 636.48 12/06/13 PETERSON, ROBERT 3,982.63 12/06/13 POWERS, KENNETH 220.32 12/06/13 PARROW, JOSHUA 293.76 12/06/13 PETERSON, MARK 371.28 12/06/13 OLSON, JAMES 4,721.12 12/06/13 PACHECO, ALPHONSE 689.44 12/06/13 NOVAK, JEROME 3,360.50 12/06/13 NOWICKI, PAUL 146.88 12/06/13 NEILY, STEVEN 342.72 12/06/13 NIELSEN, KENNETH 171.36 12/06/13 MONSON, PETER 146.88 12/06/13 MORGAN, JEFFERY 409.81 12/06/13 MILLER, NICHOLAS 477.36 12/06/13 MONDOR, MICHAEL 3,500.59 12/06/13 LINDER, TIMOTHY 3,893.31 12/06/13 MILLER, LADD 892.80 12/06/13 KONDER, RONALD 590.58 12/06/13 KUBAT, ERIC 3,509.68 12/06/13 KELLOGG, JOHNATHAN 73.44 12/06/13 KERSKA, JOSEPH 661.48 12/06/13 KANE, ROBERT 1,028.16 12/06/13 KARRAS, JAMIE 522.96 12/06/13 JANSEN, CHAD 514.08 12/06/13 JONES, JONATHAN 306.00 12/06/13 HUTCHINSON, JAMES 737.14 12/06/13 IMM, TRACY 293.76 12/06/13 HALWEG, JODI 3,469.40 12/06/13 HAWTHORNE, ROCHELLE 3,078.53 12/06/13 FASULO, WALTER 477.37 12/06/13 HALE, JOSEPH 342.72 12/06/13 EATON, PAUL 165.24 12/06/13 EVERSON, PAUL 3,872.60 12/06/13 DABRUZZI, THOMAS 3,197.58 12/06/13 DAWSON, RICHARD 3,436.13 12/06/13 CRAWFORD - JR, RAYMOND 2,741.10 12/06/13 CRUMMY, CHARLES 550.80 12/06/13 CONCHA, DANIEL 452.64 12/06/13 COREY, ROBERT 259.80 12/06/13 CAPISTRANT, JACOB 367.20 12/06/13 CAPISTRANT, JOHN 875.94 G1, Attachment 1 Council Packet Page Number 58 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-19-2013\Council Reports\Excel and Word Files\G1 AprClms - 12-06.xlsx 12/06/13 ROBBINS, CAMDEN 346.75 12/06/13 SHERWOOD, CHRISTIAN 423.50 12/06/13 BRENEMAN, NEIL 2,435.05 12/06/13 ROBBINS, AUDRA 3,242.05 12/06/13 ACEITUNO, FELIPE 109.00 12/06/13 BJORK, BRANDON 220.00 12/06/13 SWAN, DAVID 2,829.79 12/06/13 WELLENS, MOLLY 1,818.77 12/06/13 CARVER, NICHOLAS 3,317.22 12/06/13 FISHER, DAVID 3,884.68 12/06/13 MARTIN, MICHAEL 2,882.59 12/06/13 BRASH, JASON 2,569.79 12/06/13 EKSTRAND, THOMAS 3,906.15 12/06/13 FINWALL, SHANN 3,306.59 12/06/13 KROLL, LISA 1,946.59 12/06/13 YOUNG, TAMELA 2,104.19 12/06/13 WACHAL, KAREN 908.91 12/06/13 GAYNOR, VIRGINIA 3,317.22 12/06/13 HAYMAN, JANET 1,195.57 12/06/13 HUTCHINSON, ANN 2,709.28 12/06/13 BIESANZ, OAKLEY 1,846.27 12/06/13 DEAVER, CHARLES 577.58 12/06/13 NORDQUIST, RICHARD 2,200.09 12/06/13 PURVES, JUSTIN 1,579.39 12/06/13 HINNENKAMP, GARY 2,416.80 12/06/13 NAUGHTON, JOHN 2,197.79 12/06/13 HAMRE, MILES 1,616.80 12/06/13 HAYS, TAMARA 1,652.19 12/06/13 JANASZAK, MEGHAN 1,687.39 12/06/13 KONEWKO, DUWAYNE 4,712.71 12/06/13 THOMPSON, MICHAEL 4,731.65 12/06/13 ZIEMAN, SCOTT 152.00 12/06/13 LINDBLOM, RANDAL 2,806.31 12/06/13 LOVE, STEVEN 3,665.81 12/06/13 JAROSCH, JONATHAN 3,131.20 12/06/13 KREGER, JASON 2,511.90 12/06/13 DUCHARME, JOHN 2,804.00 12/06/13 ENGSTROM, ANDREW 2,897.17 12/06/13 TEVLIN, TODD 2,253.96 12/06/13 BURLINGAME, NATHAN 2,254.41 12/06/13 RUIZ, RICARDO 1,682.13 12/06/13 RUNNING, ROBERT 2,724.18 12/06/13 NAGEL, BRYAN 3,630.80 12/06/13 OSWALD, ERICK 2,569.09 12/06/13 JONES, DONALD 2,237.96 12/06/13 MEISSNER, BRENT 2,114.59 12/06/13 DEBILZAN, THOMAS 2,253.96 12/06/13 EDGE, DOUGLAS 2,328.08 12/06/13 BRINK, TROY 2,456.38 12/06/13 BUCKLEY, BRENT 2,505.76 12/06/13 CORTESI, LUANNE 1,493.36 12/06/13 KNUTSON, LOIS 2,223.39 G1, Attachment 1 Council Packet Page Number 59 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-19-2013\Council Reports\Excel and Word Files\G1 AprClms - 12-06.xlsx 12/06/13 MCCOMAS, LEAH 97.50 12/06/13 MUSKAT, JULIE 135.00 12/06/13 LAMEYER, BRENT 65.26 12/06/13 LAMSON, ELIANA 13.50 12/06/13 KOHLER, ROCHELLE 74.00 12/06/13 KOZDROJ, GABRIELLA 77.00 12/06/13 JOHNSON, BARBARA 436.55 12/06/13 KEMP, MAYA 19.50 12/06/13 HORWATH, RONALD 2,941.39 12/06/13 HUNTLEY, NATALIE 115.25 12/06/13 HEINRICH, SHEILA 349.82 12/06/13 HOLMBERG, LADONNA 288.58 12/06/13 HANSEN, HANNAH 320.13 12/06/13 HASSAN, KIANA 88.30 12/06/13 GRUENHAGEN, LINDA 211.55 12/06/13 HAGSTROM, EMILY 22.80 12/06/13 FLORES, LUIS 140.00 12/06/13 FONTAINE, KIM 586.77 12/06/13 ERICKSON-CLARK, CAROL 37.12 12/06/13 FARRELL, DANIEL 69.63 12/06/13 DEMPSEY, BETH 166.12 12/06/13 DUNN, RYAN 1,217.20 12/06/13 BUTLER, ANGELA 99.00 12/06/13 CRANDALL, KRISTA 338.88 12/06/13 BESTER, MICHAEL 132.25 12/06/13 BUCKLEY, BRITTANY 375.25 12/06/13 BAUDE, SARAH 69.38 12/06/13 BERGLUND, ERIK 71.25 12/06/13 BAETZOLD, SETH 19.38 12/06/13 BAUDE, JANE 40.15 12/06/13 ANDERSON, JOSHUA 543.79 12/06/13 BAETZOLD, CLAIRE 55.13 12/06/13 VUE, LOR PAO 155.13 12/06/13 AICHELE, MEGAN 92.75 12/06/13 ST SAUVER, CRAIG 197.00 12/06/13 STAHLMANN, ELLEN 85.00 12/06/13 MEYER, SASHA 1,728.66 12/06/13 PELOQUIN, PENNYE 769.95 12/06/13 KELLEY, CAITLIN 854.30 12/06/13 KULHANEK-DIONNE, ANN 520.00 12/06/13 HOFMEISTER, MARY 1,205.89 12/06/13 HOFMEISTER, TIMOTHY 462.54 12/06/13 GLASS, JEAN 2,173.22 12/06/13 HAUBLE, AMANDA 85.00 12/06/13 AKEY, SHELLEY 101.50 12/06/13 EVANS, CHRISTINE 1,477.96 12/06/13 SCHULTZ, SCOTT 3,418.82 12/06/13 WILBER, JEFFREY 1,652.19 12/06/13 HAAG, MARK 2,544.76 12/06/13 ORE, JORDAN 1,652.19 12/06/13 TAYLOR, JAMES 3,088.41 12/06/13 VUKICH, CANDACE 110.00 G1, Attachment 1 Council Packet Page Number 60 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-19-2013\Council Reports\Excel and Word Files\G1 AprClms - 12-06.xlsx 9989683 9989684 9989685 12/06/13 ADAMS, DAVID 2,000.00 12/06/13 SMITH, CORTNEY 85.00 12/06/13 FRANZEN, NICHOLAS 2,817.49 12/06/13 ROKKE, MARISA 93.50 12/06/13 BERGO, CHAD 2,768.75 12/06/13 FOWLDS, MYCHAL 4,111.11 12/06/13 WOEHRLE, MATTHEW 2,278.92 12/06/13 XIONG, BOON 1,515.39 12/06/13 SWANSON, CHRIS 1,564.19 12/06/13 PRIEM, STEVEN 2,472.89 12/06/13 STEFFEN, MICHAEL 102.00 12/06/13 THOMPSON, BENJAMIN 418.00 12/06/13 PRINS, KELLY 1,882.00 12/06/13 REILLY, MICHAEL 1,981.79 12/06/13 MCCLENNON, MATTHEW 208.00 12/06/13 NESVACIL, BRENNAN 144.00 12/06/13 MAIDMENT, COLIN 320.00 12/06/13 MALONEY, SHAUNA 374.00 12/06/13 LOONEY, RAYJEANIA 226.00 12/06/13 LOONEY, RAYNIA 184.00 12/06/13 DOUGLASS, TOM 2,156.38 12/06/13 KRECH, ELAINE 94.25 12/06/13 CRAWFORD, SHAWN 490.00 12/06/13 CUSICK, JESSICA 161.50 12/06/13 RANGEL, SAMANTHA 94.00 12/06/13 WISTL, MOLLY 247.38 12/06/13 BOSLEY, CAROL 108.00 12/06/13 LANGER, CHELSEA 193.39 12/06/13 WHITE, DANICA 58.80 12/06/13 YUNKER, JOSEPH 161.00 12/06/13 TUPY, MARCUS 95.00 12/06/13 WARNER, CAROLYN 165.00 12/06/13 TREPANIER, TODD 264.50 12/06/13 TUPY, HEIDE 22.90 12/06/13 SMITLEY, SHARON 246.06 12/06/13 SYME, LAUREN 47.78 12/06/13 SMITH, CASEY 307.85 12/06/13 SMITH, JEROME 146.00 12/06/13 SCHREINER, MARK 73.00 12/06/13 SMITH, ANN 123.30 12/06/13 SCHREIER, ABIGAIL 37.40 12/06/13 SCHREIER, ROSEMARIE 316.00 12/06/13 ROLLERSON, TERRANCE 45.00 12/06/13 SCHERER, KATHLENE 93.75 12/06/13 RESENDIZ, LORI 1,074.94 12/06/13 RICHTER, DANIEL 115.40 12/06/13 RANEY, COURTNEY 845.75 12/06/13 RAU, COLE 36.25 12/06/13 OHS, CYNTHIA 92.00 12/06/13 PROESCH, ANDY 1,069.82 12/06/13 NADEAU, TAYLOR 36.50 12/06/13 NITZ, CARA 462.50 G1, Attachment 1 Council Packet Page Number 61 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-19-2013\Council Reports\Excel and Word Files\G1 AprClms - 12-06.xlsx 9989686 9989687 9989688 525,972.41 12/06/13 WALES, ABIGAIL 187.79 12/06/13 AMUNDSON, DANIKA 16.00 12/06/13 MILLER, MELISSA 229.00 G1, Attachment 1 Council Packet Page Number 62 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-19-2013\Council Reports\Excel and Word Files\G2 budget adjustments CONSENT.doc MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Gayle Bauman, Finance Director DATE: December 11, 2013 SUBJECT: Approval of Budget Adjustments Introduction For the General Fund, monthly reports are prepared to monitor actual revenues and expenditures compared to the budget. Unforeseen costs do happen and usually a department is able to absorb the expenditure within its budget by making other changes, but this is not always the case. During 2013, the General Fund had some unforeseen costs and a few departmental budgets need adjustments made to them in order to cover the additional expenditures. Executive – Additional costs were incurred for contractual services received from Mike Ericson. Budget adjustment needed - $26,760 Legislative – Additional costs were incurred during the process of hiring a new police chief. Budget adjustment needed - $4,500 Building Maintenance – Utility costs were higher than expected during 2013 - $5,200; The lease for the solar panel system was not included in the original 2013 budget - $4,760; Repairs were required on Air Handling Unit #1 - $16,020; The main ADA door needed major repairs in order to function correctly - $8,850. Budget adjustment needed - $34,830 Citizen Services – Additional pages were added to the November and December issues of the Maplewood Monthly. Budget adjustment needed - $2,550 Budget Impact Budget increases are needed to department budgets as noted above. These amounts were factored into our year end projections for the General Fund. Recommendation It is recommended that the Council authorize the budget adjustments noted above and direct the Finance Director to make the appropriate entries. G2 Council Packet Page Number 63 of 177 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Michael Thompson, City Engineer/Public Works Director DATE: December 6, 2013 SUBJECT: Approval of Stormwater Maintenance Agreement for Truck Utilities’ Properties, Highway 36 / English Street Interchange Improvements, City Project 09-08 Introduction The City Council will consider the approval of storm water maintenance agreements with the owners of Truck Utilities and Mfg. Co. and the City of Maplewood. Discussion These two agreements are intended to memorialize the stormwater emergency overflow routes from the Truck Utilities parcels. The property owners would have the responsibility to maintain grades and unobstructed pathways on private (non city easement areas) in order for the parcels to properly drain stormwater runoff. The Truck Utilities property, addressed as 2370 and 2390 English St N, consists of four parcels with two owners. Leo Capeder is the owner of PID # 10.29.22.32.0020. Jay T. Langer is the owner of PID #’s 10.29.22.32.0002, 10.29.22.32.0003, and 10.29.22.32.0004. Budget Impact There is no budget impact. Recommendation It is recommended that the council approve the Stormwater Maintenance Agreements with the owners of Truck Utilities Mfg. Co., Leo Capeder and Jay T. Langer, for the Highway 36/English Street Interchange Improvements, City Project 09-08, and authorize the City Manager and City Attorney to execute the agreements signifying City Council approval. Minor changes are authorized as approved by the City Attorney. Attachments 1. Stormwater Maintenance Agreement with Leo Capeder 2. Stormwater Maintenance Agreement with Jay T. Langer G3 Council Packet Page Number 64 of 177 Property Recorded as: o Torrens tr Abstract OWNER MAINTENANCE OF STORMWATER EMERGENCY OVERFLOW C P 09‐08 HIGHVVAY 36/ENGLISH STREETINTERCHANGEIMPROVEMENTSEMERGENCY OVERFLOW CONSTRUCT10N―TR∪CK UT:LITIES SiTE THIS AGREEMENT,made this_____day Of 2013,by and between Truck Utilities and Mfg. Co. and Leo Capeder, 2370 English Sheet North, City of Maplewood, Ramsey County, State of Minnesota, hereinafter called the OWNER, and the City of Maplewood, Ramsey County, Minnesota, a Minnesota municipal corporation, hereinafter called the CITY. Furthermore Parcel ldentification Number 10.29.22.32.0020 as described below is herein called PROPERTY. WITNESSETH: WHEREAS, the OWNER is fee owner of record of the hereinafter described real property, situated within the City of Maplewood, County of Ramsey, State of Minnesota, described as follows: That part of the north 1/2 of the west 19 acres of the NW1/4 of the SW1/4 of Section 10, Township 29, Range 22,lying north of State Highway 36, except the west 433 feet thereof and except the norlh 204.7 feet thereof, according to the United States Govemment Survey thereof and situate in Ramsey County, Minnesota. Page 1 of 3 and G3, Attachment 1 Council Packet Page Number 65 of 177 the South 200 feet of the North 404.7 feet of the West 433 feet of the North Half (N) of the West 1 I acres of the Northwest Quarter of the Southwest Quarter (NW'l/4 of the SW1/4) of Section 10, Township 29, Range 22, according to the United States Govemment survey thereof. WHEREAS, the CITY has constructed City Project 09-08 Highway 36/English Street lmprovements, which included construction of an interchange at Highway 36 and English Street; and WHEREAS, the CITY, as part of City Project 09-08 Highway 36/English Street lmprovements, constructed two 30-inch emergency overflow culverts under Gervais Avenue East to provide a stormwater emergency overflow route from the PROPERTY to Gerten Pond; and WHEREAS, said poect has constructed and maintained the drainage and grading patterns as shown in Exhibit A attached to this Agreement; and WHEREAS, drainage improvements by the CITY are currently performing as planned on the PROPERTY; and WHEREAS, the OWNER is responsible for the maintenance and upkeep of the PROPERTY to maintain the drainage flow patterns shown on Exhibit A. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: "1. The OWNER shall maintain drainage patterns on the PROPERTY to allow the emergency overflow pipes to function as planned as shown on Exhibit A. 2. The OWNER shall not modify, restrict, or remove any storm sewer or other drainage improvements within existing Drainage and Utility Easements. 3. The OWNER shall not modify or restrict the emergency overflow pipes or drainage routes as planned and shown on Exhibit A. 4. The CITY has no liability for any deficiency in performance of the drainage improvements caused by any modifications to surrounding terrain within the PROPERTY. 5. The OWNER acknowledges and agrees that all maintenance of the drainage patterns on the PROPERTY as shown on Exhibit A wilt be at the cost of the OWNER with no cost to the CITY. 6. OWNER agrees to waive rights to any past, current, or future claims (release future liabilities) against the CITY as they relate to prior, current, or future drainage issues on the PROPERTY. 7. OWNER agrees that any future improvements to the PROPERTY will require the review and approval of the CITY to verify that an emergency overflow is maintained. Page 2 of 3 G3, Attachment 1 Council Packet Page Number 66 of 177 8 The terms and conditions ofthis Agreement sha∥be binding on the parties hereto,theirrespective successors and assigns and the benents and burdens sha∥run with the land and may be recorded againstthe title to the property S:GNATURES OF OWNERS: Truck UIlties and Mf9 Co Leo Capeder STATE OF MINNESOTA)ss COUNTY OF RAMSEY ) The foregoing instrument was acknowiedged before me this____day of 2013, by Truck Utilities and Mfg. Co and Leo Capeder, Property Owner of 2370 English Street N, Maplewood, MN. Notary Public SIGNATURES OF CiTγ:R Charles Ahl,Ctty Manager Alan Kantrud,Cty Attomey STATE OF MINNESOTA)ss COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _ day of 2013, by R. Charles Ahl and Alan Kantrud of the City of Maplewood, a municipal corporation. Page 3 of 3 Notary Public G3, Attachment 1 Council Packet Page Number 67 of 177 - t1@ EN ar* IAER EL.=876.4J CERVAIS AVE ＼ 2590 ENCuSH ST N 10.29.22.320004 JAY■LANは/にゴ_=警 』樫 | |ハ ぅ0●●■0_・ ヽ 1 1牌 響 ＼｀ ＼///1脚1て‐ヤ十一―――一―― 2570 EN側 釧 ST N/10.29.22520020 TRUCK UllunESAND MttR CO. AND LEO CAPEDER ヽ ヾ||/1 / 2554 EN側 9・ I ST N´ 一‐―。￢/|ヘ|10.29.232.0004 CAMADA uM::LUPARTNERSHIP ´丼_4//酬|/___/____/TH66 RAMP LEGEND 【〓A柵 魁‰に HIGHWAY 36/ENGLISH STREET !NTERCHANGE!MPROVEMENTS CITY PRO」ECT N0 0,08 TRUCK UTILITIES DRA:NAGE EXHIB!TAー G3, Attachment 1Council Packet Page Number 68 of 177 Property Recorded as: I Torrens o Abstract OWNER MAINTENANCE OF STORMWATER EMERGENCY OVERFLOW CP 09-08 HIGHVVAY 36ノ ENGLiSH STREET!NTERCHANGEIMPRO∨EMENTSEMERGENCY OVERFLOVV CONSTRUCT10N―TRUCK UTILITIES SiTE THIS AGREEMENT,made this_____day Of 2013,by and beh″een」ay T Langer,hereina■er ca∥edthe OWNER,and the City of Maplewood,Ramsey County,Minnesota,a Minnesota municipai corporation,hereinaler ca∥ed the CITY Furthermore Parcelldentification Numbers 10 29 22 32 0004,102922320003,and 10 29 22 32 0002 as described below are herein ca∥ed PROPERTY WITNESSETH: VVHEREAS,the OWNER is fee owner ofrecord ofthe hereinaler described real properties,situated within the Cny Of Maplewood,County of Ramsey,State of Minnesota, described as fo∥owsi The VVest 433 feet ofthe North 204 7 feet ofthe North 1/2 ofthe VVest 19 acres ofthe Northwest 1/4 ofthe Southwest 1/4 of Section 10,Township 29,Range 22,according to the United States Government Survey thereof and situate in Ramsey County,Minnesota (ParCelldentincatiOn Number:102922320004)i and The North 204 7 feet ofthe North 1/2 ofthe West 19 acres ofthe Northwest lノ 4 ofthe Southwest lノ 4 of Section 10,Township 29,Range 22,exceptthe VVest 433 feetthereof according to the Unled States Government Survey thereof and sluate in Ramsey County,Minnesota(ParCelldentification Number:102922320003)i and A∥that part Ofthe North 1/2 ofthe Southwest lノ 4 of Section 10,Township 29,Range 22, Exceptthe VVest 1 9 acres thereof which lies Westerly ofthe right of way ofthe Northern Pacific Railroad Company,exceptthat part of said tract described in the Notice of Lis Page 1 of 3 G3, Attachment 2 Council Packet Page Number 69 of 177 Pendens recorded in the Office of the Register of Deeds of Ramsey County, Minnesota in "1067" mtges 589, and except also, that part of said tract which lies Southerly of a line running parallel with and distant 1'12.5 feet Northerly of the following described line: Beginning at a point on the West line of said Section 10, distant 720.7 feet South of the West 'l14 corner thereof, thence run Easterly at an angle of 89. 56, with said West Section line (when measured from North to East) for 15OO feet, and there terminating, according to the United States Government Survey thereof and situate in Ramsey County, M i nnesota. ( Pa rcel ldentif ication N um ber: 1 0.29.22.32.0002) ; and WHEREAS, the CITY has constructed City project 09-08 Highway 36/Engtish Street lmprovements, which included construction of an interchange at Highway 36 and English Street; and WHEREAS, the CITY, as part of C.P. 09-08 Highway 36/English Street lmprovements, constructed two 3O-inch emergency overflow culverts under Gervais Avenue East to provide a stormwater emergency overflow route from the pROpERTy to Gerten pond; and WHEREAS, said poect has constructed and maintained the drainage and grading patterns as shown on Exhibit A attached to this Agreement; and __ rytEtEAS, drainage improvements by the ClTy are currenfly performing as planned on the PROPERTY; and WHEREAS, the OWNER is responsible for the maintenance and upkeep of the PROPERTY to maintain the drainage flow patterns as shown on Exhibit A. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. The OWNER shall maintain drainage patterns on the pROpERTy to allow the emergency overflow pipes to function as planned as shown on Exhibit A. 2. The OWNER shall not modify, restrict, or remove any storm sewer or other drainage improvements within existing Drainage and Utility Easements. 3. The OWNER shall not modify or restrict the emergency overflow pipes or drainage routes as planned and shown on Exhibit A. 4. The CITY has no liability for any deficiency in performance of the drainage improvements caused by any modifications to surrounding terrain within the pROpERTy. 5. The OWNER acknowledges and agrees that all maintenance of the drainage patterns of the PROPERTY as shown on Exhibit A will be at the cost of the OWNER with no cost to the CITY. 6. OWNER agrees to waive rights to any past, current, or future claims (release future liabilities) against the CITY as they relate to prior, current, or future drainage issues on the PROPERTY. 7. OWNER agrees that any future improvements to the pROpERTy will require the review and approval of the CITY to verify that an emergency overflow is maintained. Page 2 of 3 G3, Attachment 2 Council Packet Page Number 70 of 177 8 The terms and conditions ofthis Agreement sha∥be binding on the parties hereto,theirrespective successors and assigns and the benents and burdens sha∥run with the land and may be recorded againstthe title to the property SIGNATURE OF OWNER: Jay T Langer STATE OF MINNESOTA)ss COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this_day of 2013, by Jay T. Langer. Notary Public SiGNATURES OF CiTY: R. Charles Ahl, City Manager Alan Kantrud, City Attorney STATE OF MINNESOTA)ss COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _ day of 2013, by R. Charles Ahl and Alan Kantrud of the City of Maplewood, a municipal corporation. Notary Public Page 3 of 3 G3, Attachment 2 Council Packet Page Number 71 of 177 GERVAIS AVE ＼ 2300 ENCuSH ST N10.29.22.20004 JAY■LAN螂/|_I_覇 T∫ 樫 0 1n,o,っ t,…■ ∥ 1 lr錮 ＼/ / IT!| |′//1rギ 淵辞て~ヤ ‐言。一‐一‐一―。一。一―1// 」AY■響甲 ＼ ・ヘ)||＼＼/2570 EN側 釧 ST N/ 1Q29.22520020 NEW CATCH BASN TRUCK U■unES ttM‐875うo AND Mtta αL ANDLEO CAPEDER リ/~市 可 ヘ 25“EN側 釧ST N″10.29.2520004 CAMADA uM::LuPARTNERSH:P///__∠___/LEGEND HIGHWAY 36/ENGL:SH STREET INTERCHANGEIMPROVEMENTS C!TY PROJECT N0 0)08 TRUCK UTILITIES DRAINAGE EXHIBIT A 【〓A脚 臨 ,情 纂躍電 状雪L匈・'3 服=日 ;機 器:-――…G3, Attachment 2Council Packet Page Number 72 of 177 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Michael Thompson, City Engineer/Public Works Director DATE: December 6, 2013 SUBJECT: Approval of Temporary Construction Access Agreement from 3M Company for Fire Station 1 Improvements, City Project 12-14 Introduction The council will consider approving a temporary construction access agreement from 3M Company for Fire Station 1 Improvements, City Project 12-14. The agreement is necessary to allow a small portion of the Fire Station site to be properly sloped onto the adjacent parcel. The City Attorney and 3M’s legal counsel have reviewed and made final edits to the agreement and have determined that it is consistent with the negotiated terms. Budget Impact There is no budget impact. Recommendation It is recommended that the council approve the Temporary Construction Access Agreement from 3M Company for Fire Station 1 Improvements, City Project 12-14, and authorize the Mayor and City Manager to execute the agreement signifying City Council approval. Minor changes are authorized as approved by the City Attorney. Attachments 1) Temporary Construction Access Agreement G4 Council Packet Page Number 73 of 177 G4, Attachment 1Council Packet Page Number 74 of 177 G4, Attachment 1Council Packet Page Number 75 of 177 G4, Attachment 1Council Packet Page Number 76 of 177 G4, Attachment 1Council Packet Page Number 77 of 177 G4, Attachment 1Council Packet Page Number 78 of 177 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Michael Thompson, City Engineer/Public Works Director Steven Love, Assistant City Engineer DATE: December 6, 2013 SUBJECT: AApppprroovvaall ooff RReessoolluuttiioonn AAddooppttiinngg AAttllaass 1144 PPrreecciippiittaattiioonn FFrreeqquueennccyy SSttaannddaarrddss Introduction The City Council will consider authorizing the City Engineer to implement the Atlas 14 Standards beginning January 1, 2014. Background New rainfall frequency estimates across the United States have recently been published and subsequently reviewed by staff. City standards, policies, and ordinance sections will need revisions in 2014. The National Oceanic and Atmospheric Administration (NOAA) published new precipitation frequency estimates for the Midwestern States in Atlas 14 Volume 8. This information supersedes Technical Paper (TP)-40 published in 1961 and NOAA Technical Memorandum NWS Hydro 35 published in 1977 that are the sources of precipitation frequency data and Intensity-Duration-Frequency (IDF) curves recommended in the MnDOT Drainage Manual and that have been the basis of design throughout much of Minnesota for highway and municipal drainage design. The net result of these updated rainfall estimates in Maplewood is a greater depth for the 100-year (or 1% chance) rainfall event which effectively changes from a 6.0 inch depth to a 7.5 inch depth. For additional information please refer to the attached memo. Recommendation It is recommended that the city council approve the attached resolution Authorizing the City Engineer to Update and Implement Design Standards and Guidelines for Revised Rainfall Frequency Estimates. Attachments 1. Resolution Adopting Atlas 14 Precipitation Frequency Standards 2. Memorandum from SEH, Review of Stormwater Standards and Ordinances Relative to Atlas 14 Updates G5 Council Packet Page Number 79 of 177 RESOLUTION AUTHORIZING CITY ENGINEER TO UPDATE AND IMPLEMENT DESIGN STANDARDS AND GUIDELINES FOR REVISED RAINFALL FREQUENCY ESTIMATES WHEREAS, the City Council of Maplewood, Minnesota adopted a Surface Water Management Plan (December 2009) that established goals, policies and standards relating to surface water management, and WHEREAS, the City Engineer for the City of Maplewood has created and maintained engineering design guidelines for surface water management that are applied to public and private projects throughout the City, and WHEREAS, the City Engineer for the City of Maplewood has reviewed the revisions to the widely accepted rainfall frequency estimates developed by the National Oceanic and Atmospheric Administration for the areas covering the City and has determined that updates to City standards and guidelines are necessary to be protective of residents and property. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that 1. The City Engineer shall establish and implement revised standards and guidelines for requiring use of the updated rainfall frequency estimates on projects as of January 1, 2014. Approved this 19th day of December 2013. G5, Attachment 1 Council Packet Page Number 80 of 177 Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-5196 SEH is an equal opportunity employer | www.sehinc.com | 651.490.2000 | 800.325.2055 | 888.908.8166 fax MEMORANDUM TO: Steve Love, PE, PLS Assistant City Engineer City of Maplewood FROM: Ron Leaf, PE, Principal | Sr. Engineer SEH Inc DATE: November 22, 2013 RE: Review of Stormwater Standards and Ordinances Relative to Atlas 14 Updates SEH No. MAPLE 102842 Background The National Oceanic and Atmospheric Administration (NOAA) published new precipitation frequency estimates for the Midwestern States in Atlas 14 Volume 8. This information supersedes Technical Paper (TP)-40 published in1961 and NOAA Technical Memorandum NWS Hydro 35 published in 1977 that are the sources of precipitation frequency data and Intensity-Duration-Frequency (IDF) curves recommended in the MnDOT Drainage Manual and that have been the basis of design throughout much of Minnesota for highway and municipal drainage design. MnDOT Technical Memorandum No. 13-08-B-04 establishes the State of Minnesota’s policy and guidelines for use of the new precipitation estimates for design of drainage systems The MnDOT memorandum states the following: Implementation   The guidelines contained in this Memorandum are effective immediately for trunk highway  projects where feasible. Use the Atlas 14 precipitation data for hydraulic design on all trunk  highway projects let after June 30, 2014.     Local road authorities are encouraged to adopt these or similar guidelines.   Guidelines   Use Atlas 14 Precipitation Frequency Estimates when using rainfall‐runoff models to compute  hydrology for the design of hydraulic infrastructure. The data is obtained from NOAA’s  Precipitation Frequency Data Server (PFDS) at http://hdsc.nws.noaa.gov/hdsc/pfds/ based on  the project location.     For rainfall‐runoff models that use the Natural Resources Conservation Service (NRCS) rainfall  distributions, if feasible, use a rainfall distribution based on the Atlas 14 data. Use the NRCS  Type II rainfall distribution for NRCS peak flow methodology or for other projects where  developing a rainfall distribution is not feasible.     Atlas 14 precipitation data should be used immediately for trunk highway projects using rainfall‐ runoff models provided its application does not jeopardize letting dates of projects already in  G5, Attachment 2 Council Packet Page Number 81 of 177 Review of Stormwater Standards and Atlas 14 Page 2 the design phase. Use the Atlas 14 precipitation data for the hydraulic design of all trunk  highway projects let after June 30, 2014. Where use of Atlas 14 is not feasible, evaluate the  impacts of using Atlas 14 and document the justification for using the criteria from the Drainage  Manual (2000). Notify the State Hydraulics Engineer about projects designed with rainfall‐runoff  models let after June 30, 2014 that are not designed with Atlas 14 precipitation data.  As a result of the updated rainfall frequency estimates, the City of Maplewood has initiated this review of its current design standards and ordinances to identify areas that need updates to reflect the new information. Maplewood Engineering Regulations (April 9, 2010) The City’s current stormwater standards are documented in its “Maplewood Engineering Regulations, April 9, 2010” and include several references and requirements that relate to the rainfall frequency estimates previously established in TP-40. The following list summarizes the sections of the standards that we recommend be updated or evaluated further. Section 3. Rate Control Replace the existing text with the following: a) Discharge rates leaving the site must not exceed the current rates for the 2, 10 and 100- year, critical duration (24-hour) storm events, using the updated Atlas 14 rainfall depths and antecedent moisture conditions 2 (AMC-2). The storm distribution shall be a NRCS Type II standard distribution until such time as the nested distribution for Atlas 14 based data becomes widely available in standard modeling software packages. As an alternate to using the Type II storm distribution, designers may develop their own nested distribution using Atlas 14 data. Section 4. Design Computations Replace the existing text with the following: b) Rainfall amounts for hydrologic analysis shall be based on Atlas 14 data. Maplewood analyses shall use the values in the following table. Rainfall Frequency Rainfall (Inches) 2-Year / 24-Hour 2.9 10-Year / 24-Hour 4.3 100-Year / 24-Hour 7.5 Designers using the Type II distribution are encouraged to run additional modeling scenarios with rainfall depths greater than the 100-year event listed above. For example, modeling an 8 inch or 10-inch event will allow the designer to evaluate the sensitivity of the system response to larger events relative to detention/retention area high water levels and emergency overflow paths. G5, Attachment 2 Council Packet Page Number 82 of 177 Review of Stormwater Standards and Atlas 14 Page 3 g) High water elevations for landlocked areas (basins where no outlet exists) shall be established by first estimating the normal or initial water surface elevation at the beginning of a rainfall or runoff event using a documented water budget, evidence of mottled soil, and/or an established ordinary high water level. The high water level analysis shall be based on runoff volume resulting from a 100-year/10-day runoff (7.2 inches and saturated or frozen soil conditions [CN=100]) and/or the runoff resulting from a 100-year back-to-back event. The high water elevation shall be the higher of these two conditions. h) The lowest floor elevation (LFE) of all buildings shall be set: 1) At least two (2) feet above the 100-year high water elevation and at least one (1) foot above a designated emergency overflow. The City Engineer may require an analysis of storm event depths greater than the 100-year event to evaluate the sensitivity of the system response to larger events relative to detention/retention area high water levels and emergency overflow paths. 2) For landlocked basins, at least five (5) feet above the higher of the elevations determined in Part 4.g. Maplewood Code of Ordinances – Chapter 18 Environment Article III. Erosion and Sediment Control No changes are needed relative to Atlas 14 updates. Maplewood Code of Ordinances – Chapter 18 Environment Article VI. Floodplain Ordinance We spoke to Minnesota Department of Natural Resources staff (Suzanne Jiwanni) on October 15, 2013, to understand the DNR’s plans to incorporate Atlas 14 data into floodplain mapping and requirements. DNR’s plans at this point are as follows:  No plans to update the flood maps recently created including the Ramsey County map.  New maps that are scheduled to be updated will use the new Atlas 14 data. Maplewood Code of Ordinances – Chapter 18 Environment Article VII. Stormwater Management No changes are needed relative to Atlas 14 updates. Maplewood Surface Water Management Plan (December 2009) No changes are needed relative to Atlas 14 updates at this time. Section II.C of the plan discusses the changing precipitation trends but does not include specific reference to rainfall depths or storm distribution data. rbl G5, Attachment 2 Council Packet Page Number 83 of 177 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Michael Thompson, Director of Public Works/City Engineer DATE: December 6, 2013 SUBJECT: Approval of Resolution Accepting State Aid Advancement Introduction The City Council will consider approving the attached resolution accepting state aid advancement. Background Over the past five years the city has improved a number of its state aid roadways and partnered with MnDOT on projects utilizing state aid funding. To that end our state aid account needs an infusion of cash to pay for projects that are made possible by the City advancing construction. The city received pre-approval from MnDOT State Aid for an advance of $2 million namely for Highway 36/English Interchange Improvements, Frost Avenue Bridge and Road Reconstruction, and Stillwater Road Projects. This advance is an interest free loan and is paid back over time with the City’s yearly allocation of state aid funds from the Highway Users Tax Distribution Fund. Budget Impact There is no budget impact, rather this assists in cash flow and serves as an interest free loan that will be paid back with yearly dedicated state aid funds. The finance director has worked with city staff and state aid staff on this request. Recommendation It is recommended that the council approve the attached Resolution Accepting State Aid Advancement. Attachments 1. Resolution Accepting State Aid Advancement G6 Council Packet Page Number 84 of 177 MUNICIPAL STATE AID STREET FUNDS ADVANCE RESOLUTION CITY OF MAPLEWOOD, MINNESOTA WHEREAS, the City of Maplewood is planning or has implemented Municipal State Aid Street Project(s) which require State Aid funds in excess of those available in its State Aid Construction Account, and WHEREAS, said municipality is prepared to proceed with the construction of said project(s) through the use of an advance from the Municipal State Aid Street Fund to supplement the available funds in their State Aid Construction Account, and WHEREAS, said listed project numbers are not all encompassing; and additional or existing state aid project numbers may arise that require advancement as part of this advancement resolution, and WHEREAS, said state aid advance request exceeds allowable advancing limit guidelines, and the State Aid Engineer has the authority to administratively adjust the limit and WHEREAS, the advance is based on, but not limited to, the following determination of estimated projects and expenditures: Account Balance as of December 6, 2013 $ -1,906,805.00 Less estimated disbursements: Project(s):  Highway 36 / English Street Interchange Improvements (6211-90, 138-010-018, 138- 010-012, 138-104-008, 138-154-001, 138-110-004, 138-153-001, 62-625-036, STP- TEAX 6212(278))  Frost Avenue Bridge and Road Reconstruction Improvements (138-151-003, 138-152- 001)  Stillwater Road Improvements (138-010-17, 6230-28, ES 10ES(058)) Total Estimated Disbursements $2,000,000.00 Advance Amount (amount in excess of acct balance) $2,000,000.00 WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota Statutes 162.14, Subd. 6 and Minnesota Rules, Chapter 8820.1500, Subp. 10b, and WHEREAS, the Municipality acknowledges advance funds are released on a first-come-first- serve basis and this resolution does not guarantee the availability of funds. NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved Municipal State Aid Street Project(s) of the City of Maplewood in an amount up to $2,000,000.00. I hereby authorize repayments from subsequent accruals to the Municipal State Aid Street Construction Account of G6, Attachment 1 Council Packet Page Number 85 of 177 said Municipality from future year allocations until fully repaid and will not request future advances until the City is back within the allowable advancing limits. I HEREBY CERTIFY that the above is a true and correct copy of a resolution presented to and adopted by the City of Maplewood, County of Ramsey, State of Minnesota, at a duly authorized City Council Meeting held in the City of Maplewood, Minnesota on the 19th day of December, 2013, as disclosed by the records of said City on file and of record in the office. Approved by the City of Maplewood, MN This 19th day of December 2013 ________________________________ City Clerk G6, Attachment 1 Council Packet Page Number 86 of 177 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Michael Thompson, Director of Public Works/City Engineer Steven Love, Assistant City Engineer Jon Jarosch, Civil Engineer II DATE: December 12, 2013 SUBJECT: Bartelmy-Meyer Area Improvements, City Project 11-14 a) Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 4 b) Approval of Resolution for Final Payment and Acceptance of Project Introduction The council will consider approving the attached resolutions directing the modification of the existing construction contract and approving final payment and acceptance of project for the Bartelmy-Meyer Area Street Improvements, City Project 11-14. Background On May 14, 2012, the council awarded T.A. Schifsky and Sons, Inc. a construction contract for grading, aggregate base, bituminous surfacing, concrete curb and gutter, concrete sidewalk, bituminous trail, storm sewer, and utility improvements in the amount of $2,879,389.33. There have been three previous change orders for a total amount of $169,334.02 to the contract to date. The revised approved construction contract total is $3,048,723.35. Discussion The change order reflects an increase in the construction contract due to additional rain garden work, sod replacement and tree relocation work. Below is a summary of the items included in Change Order No. 4: Schedule A – Street Improvements The contract included sod placement to restore disturbed areas on residential properties that were impacted due to the construction activities. The project disturbed more area than originally anticipated and the contractor was required to place additional sod that was above the contract quantity. The contractor agreed to perform this work at the existing contract unit price. G7 Council Packet Page Number 87 of 177 Change Order No. 4 Schedule Rain Garden Repair The contract included the construction of a rain garden at the intersection of Bartelmy Lane and Minnehaha Avenue. A large rain event this spring damaged the rain garden. The contractor was directed to repair this rain garden this summer for an additional cost. The contractor submitted a cost to perform this work on a time and materials basis. Reconstruction Infiltration Basin The contract included the construction of a large infiltration basin at the intersection of Sterling Street and 7th Street. A large rain event this spring damaged this infiltration basin. The contractor was directed to repair this infiltration basin for an additional cost. The contractor submitted a cost to perform this work on a time and materials basis. Sod Replacement During the final inspection of the project in the summer of 2013, a number of areas were identified to have dead sod requiring replacement. The cause of the dead sod was evaluated to determine if replacement would be a contractor cost or city cost. The city agreed to pay for sod replacement that was due to snow plowing, vehicle tracking, and other circumstances beyond the contactor’s control. The contractor submitted a cost to perform this work which included the removal of the dead sod, re-grading as necessary, and placement of new sod. Tree Relocations The contract included the placement of several trees within the project limits. In coordination with property owners, the contractor was directed to relocate 2 trees after they were already placed. The contractor submitted an additional cost to relocate these trees. A summary of the costs included in Change Order No. 4 are as follows:    Revise Schedule A – Street Improvements $ 1,422.00 Add Change Order No. 4 Schedule $11,099.15 Net Contract Increase $12,521.15 The contractor, T.A. Schifsky and Sons, Inc., has completed the project improvements. The four change orders to date will increase the contract amount by $181,855.17 to a final contract amount of $3,061,244.50. The final construction cost of the project is $3,061,129.71. G7 Council Packet Page Number 88 of 177 Budget Impact The current approved budget is $4,157,000 with total project expenditures to date amounting to $3,927,634. No adjustments to the approved budget are required. Recommendation Staff recommends that the council approve the attached Resolution Directing Modification of Existing Construction Contract, Change Order No. 4, for the Bartelmy-Meyer Area Street Improvements, City Project 11-14. It is also recommended that the council approve the Resolution Approving Final Payment and Acceptance of Project. Attachments 1. Resolution Directing Modification of Existing Construction Contract, Change Order No. 4 2. Resolution Approving Final Payment and Acceptance of Project 3. Change Order No. 4 4. Final Payment Application 5. Engineer’s Recommendation for Final Acceptance G7 Council Packet Page Number 89 of 177 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 11-14, CHANGE ORDER NO. 4   WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 11-14, Bartelmy-Meyer Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 11-14, Change Order No. 4. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Mayor and City Manager are hereby authorized and directed to modify the existing contract by executing said Change Order No. 4 which is an increase of $12,521.15. The revised contract amount is $3,061,244.50.   Adopted by the Maplewood City Council on this 19th day of December 2013. G7, Attachment 1 Council Packet Page Number 90 of 177 RESOLUTION APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT CITY PROJECT 11-14 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 11-14, Bartelmy-Meyer Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer for the City of Maplewood has determined that the, Bartelmy-Meyer Area Street Improvements, City Project 11-14 is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1 City Project 11-14 is complete and maintenance of these improvements is accepted by the city; and the final construction cost is $3,061,129.71. Final payment to T. A. Schifsky and Sons, Inc. and the release of any retainage or escrow is hereby authorized. Adopted by the Maplewood City Council on this 19th day of December 2013. G7, Attachment 2 Council Packet Page Number 91 of 177 G7, Attachment 3Council Packet Page Number 92 of 177 G7, Attachment 3Council Packet Page Number 93 of 177 G7, Attachment 4Council Packet Page Number 94 of 177 G7, Attachment 4Council Packet Page Number 95 of 177 G7, Attachment 4Council Packet Page Number 96 of 177 G7, Attachment 4Council Packet Page Number 97 of 177 G7, Attachment 4Council Packet Page Number 98 of 177 G7, Attachment 4Council Packet Page Number 99 of 177 G7, Attachment 5Council Packet Page Number 100 of 177 MEMORANDUM TO: Charles Ahl, City Manager FROM: DuWayne Konewko, Parks and Recreation Director SUBJECT: Approval to Hire Consultant to Develop an Asset Management Plan for the MCC DATE: December 9, 2013 INTRODUCTION In order to better understand the Maplewood Community Center’s (MCC) equipment needs and future enhancements to the facility, staff is recommending that we hire a consultant to develop an Asset Management Plan. The Asset Management Plan will identify current and future resources needed to ensure that we maintain quality facilitiesfor our members. Furthermore, the Asset Management Plan will prioritize repair and maintenance issues on an on-going basis and provide up-to-date cost information for budgeting purposes. BACKGROUND This data collected from the Asset Management Plan will be very useful in preparing budget documents such as the CIP (Capital Improvement Plan) and will provide staff and council with meaningful information regarding the operational budget (day-to-day), as well as suggesting future revenue targets that might come into play in years to come. The Asset Management Plan when complete will address the following components (internally and externally): • Identify immediate concerns • Identify short term concerns (1-2 years) • Identify long term concerns (3-5 years) • Identify concerns beyond five years • Identify improvements aimed at upgrading the facility (child play area and studio additions) • Examine building integrity • Examine building functionality • Identify building appearance and aesthetic concerns • Examine energy use and opportunities for improvements • Examine plumbing, HVAC, fire protection, electrical, and all equipment and furnishings, both internally and externally • Examine air and water quality (pool area) • Identify hazardous materials • Address issue with the building code and accessibility G8 Council Packet Page Number 101 of 177 2 The final report, which will be broken down into four categories, will include detailed descriptions and recommendations with respect to the following areas: 1. Asset Detail Report – Provides an overall description of the structure as well as a quick reference of deficiencies. Also included are the current replacement values. 2. Funding Needs Report – Allows for understanding when certain large items will need to be addressed as well as dates to remedy deficiencies. This will provide a “lump sum” cost of what should be budgeted for in upcoming years. 3. Requirement Detail Report – Provides a detailed look at each requirement (deficiencies). This generally shows a picture of the deficiency with detailed description and line-item costs for improvements. 4. System Detail Report – Provides a detailed look at each system. This shows quantities and line-item costs for systems and renewals (big-picture). To that end, staff is recommending that we hire SEH as consultants in the form of a professional service contract to develop an Asset Management Plan for the MCC. The fee for this work is $25,800 not including reimbursable expenses, i.e., mileage, printing costs, related to the project. The reimbursable expenses will be capped at $600.00. Staff did reach out to other consultants to perform this work and we were told that they did not have in-house capabilities to do so. The work is expected to be completed by February of next year and staff will report findings to council sometime in March of 2014. BUDGET IMPACT This cost, not to exceed $26,400, will be paid for out of the Community Center Operations Fund. This is a necessary step to continue the process of looking at the long-term sustainability of the MCC. The Finance Director has reviewed this expense and supports the effort to develop an Asset Management Plan for the MCC. RECOMMENDATION Staff recommends that the City Council authorize the Mayor and the City Manager to enter into a contract for services with SEH to develop an Asset Management Plan for the MCC. Furthermore, staff is recommending a not-to-exceed budget of $26,400 for these services. G8 Council Packet Page Number 102 of 177 G9 AGENDA REPORT TO: City Council FROM: Charles Ahl, City Manager DATE: December 11, 2013 SUBJECT: Approval of City Health Care Contribution Rates for Employment Contracts for 2014 Introduction/Background On November 25, 2013, the City Council approved the annual renewal for employee insurance benefits. The renewal was based on the contracts with each of our 7 bargaining groups that call for an Insurance Labor-Management Committee (LMC). After some discussion and some negotiations by our insurance agent, Financial Concepts, Inc. (FCI), on our health insurance, the Insurance LMC proposed the following changes effective January 1, 2014. In accordance with MN State Statute 471.6161, the City will be required to go to market next year (for 2015) for health, dental and long-term disability insurance. Health Insurance: The Insurance LMC proposed to continue with Medica as the health care provider. Medica’s initial renewal came back at 15.7%, 3.8% of which was for Affordable Care Act (ACA) fees which all health insurance plans are subject to. That brought the actual claims renewal to 11.9%. The city did have a base rate cap of 17%, plus 3.8% ACA fees which would bring the final rate cap to 20.8%. FCI went back to Medica to renegotiate and countered with the notion of going out to market to see if we could receive a better renewal. Medica came back with a 10.5% increase less the 3.8% ACA fees brought the actual claims renewal down to a 6.7% increase. The Committee agreed, at the recommendation of FCI, that this would be a better option versus going out for bid. This renewal rate also includes the Core+ Program fee—a per member per month fee. This added program has played an integral part of the City’s Wellness Program. It has also been a useful tool in negotiations with Medica, showing them that the City is encouraging employee participation in both the Wellness and Core+ Programs. The Insurance LMC proposes to maintain all three high deductible/HRA plans—Medica Choice Open Access network, and Elect/Essentials networks. Currently 28% of our employees are on either the Elect or Essentials plan and 72% on the open access plan. If employees are able to switch to either the Elect or Essentials plan option, the City would save $645/year per employee for single coverage and $1,114/year per employee for those who have family coverage. The employee who has family coverage would save over $469 per year out of their pocket in premiums. The contract with Medica was approved by the Council based on this recommendation. Council Packet Page Number 103 of 177 Employee Contract Contribution Rate The City has 7 bargaining groups as follows: AFSCME, Police Officers, Police Sergeants, Fire Fighters, Fire Fighter Officers, Metro Supervisory Association, and Maplewood Confidential and Supervisory Association; in addition, these rates also apply to the non-union personnel Each of these seven groups have provisions in their contracts with the City that provide the terms for this health insurance for 2013. Following are a summary of the terms: 1. The city pays 100% of the cost for single coverage for full-time employees less $20 per month with said single coverage providing a $2,500 deductible that is the employee’s responsibility. 2. The city pays 50% plus $45 per month of the cost for dependent coverage that includes an additional $2,500 deductible that is the employee’s responsibility up to a maximum employee expense of $5,000. 3. Employees hired after January 1, 2013 the City restricts its coverage to the Elect/Essential program with the employee responsible for the additional cost. 4. Employees are eligible to receive City paid contributions to assist with deductibles as follows: a. $20 per month to participate in the City Wellness Plan. b. $1,900 per year into Health Reimbursement Account [HRA] if single coverage. c. $3,200 per year into a Health Reimbursement Account if dependent coverage. d. Up to $450 per year for meeting goals of the Wellness Plan. e. For Employees hired after January 1, 2013, the amounts are: i. $20 per month for Wellness participation ii. $1,700 per year into a HRA if single coverage. iii. $2,700 per year into a HRA if dependent coverage. iv. Up to $450 per year for meeting goals of the Wellness Plan. 2014 Contract Provisions All contracts have the following wording: The City shall match the health insurance rate contribution formulas and HRA contributions defined within this contract for 2013 if 60% of those employees determined to be “active employees” (non COBRA) plus one additional person achieve participation in the Core Plus/Scorecard program as determined by Medica through November 30, 2013 or substantial progress toward such participation is made by the employees as determined by the City or, if health care cost increases for the City for any Health Care plan selected by the Labor-Management Health Care Committee, including renewal of Medica Elect/Essential and Medica Choice, do not exceed 4.0%. Discussion The contract provision of exceeding 4.0% is not valid, as the 2014 increase is 10.5%, although due to ACA fees, the actual increase is 6.8%. The provision that will apply is the provision relating to the participation in the Core Plus / Scorecard program. Our goal was to have a 75% participation with a minimum of 60% within the contract, or reduced rates apply. Council Packet Page Number 104 of 177 Core Plus Participation The final reports from Medica are not currently available, but we can see the staff participation through the last reporting period which ended on October 31, 2013. Participation in the three main portions of the program are: • Biometric Screening: 72.2% • Personal Health Profile: 88.9% • 8 Health Topics and Goals: 83.3% There are specific tasks based upon the profile results that employees can choose to participate with Medica as follows: • Health Coaching: 57.1% • Preventive Services: 70.8% • Employees at 100% completed: 58.3% o This is a 24.5% increase from 2012! Budget Impact The recommended contractual provision is to maintain existing rates for 2014 as employees have greatly implemented [88.9% participation] the Core Plus / Scorecard program. Medica representatives have indicated that this participation rate is nearly unheard of within their networks. It was a big factor in their decision to reduce our 2014 health care cost increase from 15.7% increase to the 10.5% increase. This reduction will save over $100,000 in health care expense during 2014. The 10.5% increase in the health care plan equates to roughly $153,000 additional cost to the City if the same number of employees maintain coverage as in 2013. However, as noted in this report, those employees who switch to the more cost-effective restricted network Elect/Essential program have the potential to reduce some of that increase. The City ended 2012 with a positive fund balance in the Employee Benefits Fund. We are projected to use a portion of that balance to cover 2013 and 2014 costs, but still anticipate ending 2014 with a positive fund balance despite the increases listed above. The 2014 budget includes a $152,000 increase to insurance benefits in the Employee Benefits Fund. Recommendation It is recommended that the City Council approve maintaining health care rates and contributions at 2013 levels for 2014, as provided in all employment contracts, for all employees to be effective January 1, 2014. Council Packet Page Number 105 of 177 G10 MEMORANDUM TO: Chuck Ahl, City Manager C: Gayle Bauman, Finance Director FROM: Steve Lukin, Fire Chief DATE: December 11, 2013 SUBJECT: Approval for the Fire Department to Accept the AFG Federal Fire Grant Introduction In 2012, the Maplewood Fire Department applied for a FEMA Grant known as The Assistance to Firefighters Grant. Our request was for three (3) RIT packs. A RIT pack is a piece of safety equipment used at working fires. If a firefighter runs out of air; is trapped and needs to stay longer in a hazardous area, this piece of equipment gives them the ability of plugging it into the existing SCBA which provides additional time of breathing air. The Fire Department was awarded the Grant in the amount of $17,530. 90% of this shared Grant is picked up by FEMA in the amount of $15,777 and the city’s share is 10% or $1,753. Budget Impact The $1,753 is available in the Fire Department’s 2013 budget. Recommendation Recommend the approval of the city council to accept the Assistance to Firefighters Grant in the amount of $15,777. Attachments None. Council Packet Page Number 106 of 177 G11 MEMORANDUM TO: Chuck Ahl, City Manager C: Gayle Bauman, Finance Director FROM: Steve Lukin, Fire Chief DATE: December 11, 2013 SUBJECT: Approval for the Fire Department to Accept A Grant from Ramsey County Emergency Management Introduction In 2012, the Maplewood Fire Department applied for a grant from Ramsey County Emergency Management for one (1) mobile power light plant. Currently, the city of Maplewood doesn’t have any major lighting resource that can be used on an emergency scene by police, fire and/or public works. We were awarded the grant in the amount of $14,300 from Ramsey County Emergency Management to purchase an Allmand portable light plant. Budget Impact There is no impact to the budget as this is a 100% funded grant by Ramsey County. Recommendation Recommend the approval of the city council to accept the grant from Ramsey County Emergency Management in the amount of $14,300. Attachments None. Council Packet Page Number 107 of 177 G12 MEMORANDUM TO: Charles Ahl, City Manager FROM: Paul Schnell, Chief of Police DATE: December 10, 2013 SUBJECT: Approval of Vehicle Lease Agreement—Ramsey County Violent Crime Enforcement Team Introduction City Council approval is requested to enter into a Vehicle Lease Agreement for the Ramsey County Violent Crime Enforcement Team. Background The City of Maplewood entered into a Joint Powers Agreement with Ramsey County for the purpose of forming the Ramsey County Violent Crime Enforcement Team (RCVCET); and, as part of the RCVCET, the City was assigned a County-owned vehicle for use for RCVCET activities. The attached Vehicle Lease Agreement is being executed to clarify the roles and responsibilities of the City and the County regarding the use of County-owned vehicles being used for RCVCET activities. The City of Maplewood will be responsible for paying the premium for automobile liability coverage for the vehicle, adding the RCVCET and Ramsey County as additional insured and loss payee on the automobile liability policy, be responsible for all maintenance costs, pay the deductible under the automobile coverage obtained by the City for the vehicle, be responsible for any third-party injury or damage to or loss of property, be responsible for physical damage to the vehicle, and pay the County any insurance proceeds received for damage to the vehicle which results in total loss. The County will provide fuel for the vehicle, provide the City another County-owned vehicle while the regularly assigned vehicle is temporarily unavailable for use by the City, and provide a replacement leased vehicle in the event of a total loss to the vehicle (the County will apply proceeds received from an insurance claim toward the cost of the replacement leased vehicle). This Vehicle Lease Agreement will remain in effect from the date of execution through December 31, 2014. If the term of the Ramsey County Violent Crime Enforcement Team Joint Powers Agreement is extended beyond December 31, 2014, this Vehicle Lease Agreement will be automatically extended for the same period of time. If the Joint Powers Agreement is terminated, this Vehicle Lease Agreement will terminate as of the same date. Council Packet Page Number 108 of 177 G12 Budget Impact The City will be responsible for paying the insurance and maintenance costs for this leased vehicle. Recommendation It is recommended that the City Council approve entering into this Vehicle Lease Agreement with Ramsey County. Attachments 1. Vehicle Lease Agreement Council Packet Page Number 109 of 177 G12, Attachment 1 Ramsey County Violent Crime Enforcement Team Vehicle Lease Agreement This is an agreement between Ramsey County, a political subdivision of the State of Minnesota, through the Ramsey County Sheriff’s Office, 425 Grove Street, St. Paul, MN (“County”) and the City of Maplewood, through its Police Department, 1830 County Road B East, Maplewood, MN (“City”). WHEREAS, the County, the City, and other cities within Ramsey County have entered into a Joint Powers Agreement (“JPA”) under the provisions of Minn. Stat. §471.59 for the purpose of forming the Ramsey County Violence Crime Enforcement Team (“RCVCET”); and WHEREAS, the City has been assigned a County-owned vehicle(s) for its use for RCVCET activities; and WHEREAS, the County and the City are executing this Vehicle Lease Agreement in order to clarify their roles and responsibilities in regards to the use of County-owned vehicles by the City for RCVCET activities; THEREFORE, the Parties agree as follows: 1. During the time period that the City is assigned a County-owned vehicle(s) for RCVCET activities, the City will, at its own expense: a. obtain and pay the premium for automobile liability coverage for the County- owned vehicle(s) leased to the City (“Leased Vehicle”); b. add RCVCET and Ramsey County as additional insured and loss payee on the automobile liability police for the Leased Vehicle; c. notify the Insurer of any change in the covered Leased Vehicle; d. be responsible for all maintenance costs associated with the use of the Leased Vehicle; e. be responsible for the payment of the deductible under the automobile coverage obtained by the City for the Leased Vehicle; f. be responsible for any third party injury or damage to or loss of property, including defense and indemnification of the County, its officials and employees, arising from use by the City of the Leased Vehicle; and g. be responsible for physical damage to the Leased Vehicle; and h. pay the County any insurance proceeds it receives for damage to the Leased Vehicle which results in total loss. 2. It is intended that the Leased Vehicle be used primarily for VCET activities; however, the City may, at its discretion, use the Leased Vehicle for non-VCET law enforcement purposes. Council Packet Page Number 110 of 177 G12, Attachment 1 3. During the time period that the City is assigned a County-owned vehicle for RCVCET activities, the County will: a. provide fuel for the Leased Vehicle; b. provide the City another County-owned vehicle while the regularly assigned vehicle is temporarily unavailable for use by the City; and c. if use of the Leased Vehicle by the City results in total loss, provide a replacement Leased Vehicle; County will apply proceeds received from an insurance claim towards the cost of the replacement Leased Vehicle. 4. This Vehicle Lease Agreement shall remain in effect from the date of execution through December 31, 2014 (“Initial Term”). If the term of the RCVCET JPA is extended beyond December 31, 2014, this Vehicle Lease Agreement shall be automatically extended for the same period of time. If the RCVCET JPA is terminated, this Vehicle Lease Agreement shall terminate as of the same date of termination. WHEREFORE, the County and the City have executed this Vehicle Lease Agreement as of the last date written below. RAMSEY COUNTY CITY OF MAPLEWOOD ____________________________________ ___________________________________ Commander Rich Clark Print Name:_________________________ Ramsey County VCET Title:_______________________________ Date:________________________________ Date:______________________________ Council Packet Page Number 111 of 177 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 112 of 177 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Michael Thompson, City Engineer/Public Works Director DATE: December 13, 2013 SUBJECT: HHiigghhwwaayy 3366//EEnngglliisshh SSttrreeeett IInntteerrcchhaannggee IImmpprroovveemmeennttss,, PPrroojjeecctt 0099--0088 a. New Assessment Hearing, 7:00 p.m. b. Resolution Adopting Assessment Roll Introduction A New Assessment Hearing is being held for this project. All property owners have been mailed a new notice of the exact amount of their assessment, as well as notice that they must submit a written objection (if not already done so at the November 25, 2013 meeting) either at, or prior to, the hearing if they disagree with the assessment amount. The City Council should conduct the New Assessment Hearing, receive any additional objections, refer those objections to the staff for action at the January 13, 2014 council meeting and consider approving the attached resolution adopting the assessment roll less those property owners who have submitted objections. Background/Discussion This project is substantially complete and a portion of the funding comes from special assessments as authorized by Minnesota State Statute Chapter 429. Assessment rates for this project were set for each individual property based on a market value benefit appraisal as identified in the adopted feasibility study in March of 2012. At the October 28, 2013 meeting the council then ordered the assessment hearing to be held on November 25, 2013 for consideration of adoption of the roll. On November 25, 2013 the council held an Assessment Hearing. The correct assessment roll was accepted by council at the October 28, 2013 which called for an Assessment Hearing to be held. However, at the November 25, 2013 Assessment Hearing it was discovered the assessment roll in the agenda packet up for consideration was incorrect and a possible error in mailed assessment statements could have occurred. Thus no action was taken by council on the assessment roll. As a precaution it was decided to hold a New Assessment Hearing on December 19, 2013 and consider adoption of the roll at that time. The council authorized the December 19, 2013 as the New Hearing date. All property owners were mailed a new notice of the exact amount of their assessment, as well as notice that they must submit a written objection either at, or prior to, the hearing if they disagree with the assessment amount. The hearing date has also been published in the local newspaper as required. H1 Council Packet Page Number 113 of 177 Property owner objections received for the November 25, 2013 Assessment Hearing will continue to remain valid for the New Assessment Hearing on December 19, 2013. Owners were mailed a letter to that effect so they understand they do not have to re-object. There are 25 assessable commercial parcels within the project area that total $919,990.60. A copy of the proposed final roll is provided as a supplement to this report. All those properties being assessed are receiving street improvements and related betterments adjacent to their respective properties. The new bridges, ramps, and Highway work is paid mainly by Federal, State, County, City, and Watershed District dollars. Assessment Objections Filed As of December 13, 2013 staff has received the following objections to the proposed assessments. The objection forms, including the full details of each objection, are attached to the report. a. Parcel 09-29-22-34-0002 – Roger and Naomi Inc., 2228 Maplewood Dr N: The property owner is objecting to the assessment because they feel that the property has received no benefit from the improvement. b. Parcel 09-29-22-43-0049 - Menard Inc., 2280 Maplewood Dr N: The property owner is objecting because they feel that this project is a community improvement and the entire community should be assessed. c. Parcel 09-29-22-41-0007 – BBD Investments, Inc., 0 Highway 36: The property owner “reserves all available objections and all of its legal and other rights and remedies including, but not limited to, all rights of appeal.” d. Parcel 09-29-22-41-0029 – BBD Investments, Inc., 1285 Cope Ave. E: The property owner “reserves all available objections and all of its legal and other rights and remedies including, but not limited to, all rights of appeal.” e. Parcel 09-29-22-42-0004 – Soukup Realty, 1167 Viking Dr E: The property owner is objecting to the assessment because the assessment is unjust and unfair. f. Parcel 09-29-22-41-0003 – Three D Sac Self Storage, 1195 Viking Dr E: The property owner is objecting because they feel that they are receiving no benefits or increase in property value. g. Parcel 09-29-22-41-0025 – Aa Metcalf Moving Storage Inc., 1255 Viking Dr E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. h. Parcel 09-29-22-41-0026 – Maplewood Business Center, Inc., 1261 Viking Dr E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. i. Parcel 09-29-22-42-0001 – Second Harvest Heartland, 1140 Gervais Ave. E: The property owner respectfully requests a full abatement of the assessment as they do not feel that the project provided any increase to the fair market value of the property. j. Parcel 09-29-22-41-0019 – Cramer Maplewood, LLC, 2385 English Street North The property owner is “appealing this proposed special assessment as arbitrary and very unfair, as it does not take into account the now very small usable portion of land left after the land taken.” k. Parcel 10-29-22-32-0006 – Camada Limited Partnership (Vomela); 2354 English Street North: The property owner is objecting to the assessment because there is no benefit to the property from the project . l. Parcel 09-29-22-14-0010 – Land of Lakes Properties, LLC, 1259 Gervais Ave E: The property owner is objecting to the assessment because not all properties benefitting from improvements are subject to the special assessment. H1 Council Packet Page Number 114 of 177 m. Parcel 10-29-22-32-0017 – Summit Community Bank, 0 Viking Dr E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. n. Parcel 10-29-22-32-0018 – Summit Community Bank, 0 Cope Ave E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. Budget Impact The proposed assessments supplement a portion of the city’s share of the project improvements. No budget impact results from action at this time. Recommendation It is recommended that the council hold the New Assessment Hearing and then consider approval of the attached Resolution for Adopting Assessment Roll for the Highway 36/English Street Interchange Improvements, City Project 09-08. Attachments 1. Resolution Adopting Assessment Roll 2. Assessment Roll 3. Assessment Map 4. Objections H1 Council Packet Page Number 115 of 177 RESOLUTION ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on October 28, 2013 (and confirmed on December 9, 2013), calling for an Assessment Public Hearing, the assessment roll for the Highway 36/English Street Interchange Improvements, City Project 09- 08 was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: a. Parcel 09-29-22-34-0002 – Roger and Naomi Inc., 2228 Maplewood Dr N: The property owner is objecting to the assessment because they feel that the property has received no benefit from the improvement. b. Parcel 09-29-22-43-0049 - Menard Inc., 2280 Maplewood Dr N: The property owner is objecting because they feel that this project is a community improvement and the entire community should be assessed. c. Parcel 09-29-22-41-0007 – BBD Investments, Inc., 0 Highway 36: The property owner “reserves all available objections and all of its legal and other rights and remedies including, but not limited to, all rights of appeal.” d. Parcel 09-29-22-41-0029 – BBD Investments, Inc., 1285 Cope Ave. E: The property owner “reserves all available objections and all of its legal and other rights and remedies including, but not limited to, all rights of appeal.” e. Parcel 09-29-22-42-0004 – Soukup Realty, 1167 Viking Dr E: The property owner is objecting to the assessment because the assessment is unjust and unfair. f. Parcel 09-29-22-41-0003 – Three D Sac Self Storage, 1195 Viking Dr E: The property owner is objecting because they feel that they are receiving no benefits or increase in property value. g. Parcel 09-29-22-41-0025 – Aa Metcalf Moving Storage Inc., 1255 Viking Dr E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. h. Parcel 09-29-22-41-0026 – Maplewood Business Center, Inc., 1261 Viking Dr E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. i. Parcel 09-29-22-42-0001 – Second Harvest Heartland, 1140 Gervais Ave. E: The property owner respectfully requests a full abatement of the assessment as they do not feel that the project provided any increase to the fair market value of the property. j. Parcel 09-29-22-41-0019 – Cramer Maplewood, LLC, 2385 English Street North The property owner is “appealing this proposed special assessment as arbitrary and very unfair, as it does not take into account the now very small usable portion of land left after the land taken.” k. Parcel 10-29-22-32-0006 – Camada Limited Partnership (Vomela); 2354 English Street North: The property owner is objecting to the assessment because there is no benefit to the property from the project. l. Parcel 09-29-22-14-0010 – Land of Lakes Properties, LLC, 1259 Gervais Ave E: The property owner is objecting to the assessment because not all properties benefitting from improvements are subject to the special assessment. H1, Attachment 1 Council Packet Page Number 116 of 177 m. Parcel 10-29-22-32-0017 – Summit Community Bank, 0 Viking Dr E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. n. Parcel 10-29-22-32-0018 – Summit Community Bank, 0 Cope Ave E: The property owner is objecting to the assessment because no special benefit has been derived from the alleged improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. That the City Engineer and City Clerk are hereby instructed to review the objections received and report to the City Council at the regular meeting on January 13, 2014, as to their recommendations for adjustments. 3. The assessment roll for the Highway 36/English Street Interchange Improvements (Project 09-08), without those property owners’ assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 4. Such assessments shall be payable in equal annual installments extending over a period of 8 years, the first installments to be payable on or before the first Monday in January 2015 and shall bear interest at the rate of 4.5 percent per annum beginning on January 1, 2015. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 5. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 15, 2014, pay the whole of the assessment on such property to the city clerk, no interest shall be charged if the entire assessment is paid by November 15, 2014; and they may, at any time after November 15, 2014, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 6. The City Engineer and City Clerk shall forthwith after November 15, 2014, but no later than November 16, 2014, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Adopted by the council on this 19th day of December, 2013. H1, Attachment 1 Council Packet Page Number 117 of 177 City of MaplewoodHighway 36/English Street Interchange ImprovementsCity Project 09‐08Corrected Final Assessment RollIDParcelID TaxpayerStreet Number StreetFULL RECON. FRONT FOOTAGEPARTIAL RECON. FRONT FOOTAGESTORM ASSESSMENTFULL RECON. ASSESSMENTPARTIAL RECON. ASSESSMENTA 092922340002 Rogers And Naomi Inc2228 Maplewood Dr N 210‐$                          27,720.00$    ‐$                     11,800.00$       *B 092922430049 Menard Inc2280 Maplewood Dr N 325‐$                          42,900.00$    ‐$                     42,900.00$       C 092922410007 Bbd Investments Inc0 Highway 36 E98‐$                          12,936.00$    ‐$                     12,936.00$       D 092922410029 Bbd Investments Inc1285 Cope Ave E 22429,568.00$    ‐$                     29,568.00$       E 102922320017 Summit Community Bank0 Viking Dr E 153‐$                          20,196.00$    ‐$                     20,196.00$       F 102922320018 Summit Community Bank0 Cope Ave E 262‐$                          34,584.00$    ‐$                     34,584.00$       G 092922420010 University Auto Prop Lllp1145 Viking Dr E 2174,730.60$                28,644.00$    ‐$                     33,374.60$       **H 092922420004 Soukup Realty Ip1167 Viking Dr E 1803,924.00$                23,760.00$    ‐$                     27,684.00$       I 092922420005 Chad B Sauer1175 Viking Dr E901,962.00$                11,880.00$    ‐$                     13,842.00$       J 092922410004 Chad B Sauer1175 Viking Dr E40872.00$                    5,280.00$      ‐$                     6,152.00$         K 092922410003 Three D Sac Self Storage Lp1195 Viking Dr E 210 2504,578.00$                27,720.00$    24,750.00$          57,048.00$       L 092922410005 Scott K Smith1211 Viking Dr E 1503,270.00$                19,800.00$    ‐$                     21,600.00$       *M 092922410025 Aa Metcalf Moving Storage Inc 1255 Viking Dr E 300 263‐$                          39,600.00$    26,037.00$          65,637.00$       N 092922410026 Maplewood Business Center Inc1261 Viking Dr E 658 305‐$                          86,856.00$    30,195.00$          112,900.00$     *O 092922420001 Second Harvest Heartland1140 Gervais Ave E 303 595‐$                          39,996.00$    58,905.00$          91,500.00$       *P 092922410002 Scott K Smith0 Gervais Ave E150‐$                          ‐$                14,850.00$          14,850.00$       Q092922410019 Cramer Maplewood Llc2385 English St N 351‐$                          46,332.00$    ‐$                     31,200.00$       *R 102922320004 Jay T Langer2390 English St N 565‐$                          74,580.00$    ‐$                     29,600.00$       *S 102922320003 Jay T Langer0 Gervais Ave E 197‐$                          26,004.00$    ‐$                     14,900.00$       *T 102922320020 Truck Utilities And Mfg Co2370 English St N 200‐$                          26,400.00$    ‐$                     26,400.00$       U 102922320006 Camada Limited Partnership 2354 English St N 194‐$                          25,608.00$    ‐$                     25,608.00$       V102922320022 Jay T Langer0Gervais Ave E 301‐$                          39,732.00$    ‐$                     38,400.00$       *X 092922130014 Genuine Parts Company2416 Maplewood Dr N909‐$                          ‐$                89,991.00$          89,991.00$       Y 092922140011 Goff Homes Inc0 Gervais Ave E297‐$                          ‐$                29,403.00$          29,403.00$       Z 092922140010 Land Of Lakes Properties Llc 1259 Gervais Ave E383‐$                          ‐$                37,917.00$          37,917.00$       Totals5228 3152 $19,336.60 $690,096.00 $312,048.00919,990.60$     * ASSESSMENT AMOUNT HAS BEEN ADJUSTED DOWN BASED ON SPECIAL BENEFITS APPRAISAL (3/01/2012)** ADJUSTED FRONTAGE BASED ON IRREGULAR SHAPED LOTPROPOSED COMMERCIAL ASSESSMENT RATES:FULL STREET RECONSTRUCTION = $132.00per front footPARTIAL STREET RECONSTRUCTION =$99.00per front footSTORM DRAINAGE =$21.80per front footTOTAL ASSESSMENTH1, Attachment 2 Council Packet Page Number 118 of 177 H1, Attachment 3Council Packet Page Number 119 of 177 H1, Attachment 4 Council Packet Page Number 120 of 177 H1, Attachment 4 Council Packet Page Number 121 of 177 H1, Attachment 4 Council Packet Page Number 122 of 177 H1, Attachment 4 Council Packet Page Number 123 of 177 H1, Attachment 4 Council Packet Page Number 124 of 177 H1, Attachment 4 Council Packet Page Number 125 of 177 H1, Attachment 4 Council Packet Page Number 126 of 177 H1, Attachment 4 Council Packet Page Number 127 of 177 H1, Attachment 4 Council Packet Page Number 128 of 177 H1, Attachment 4 Council Packet Page Number 129 of 177 H1, Attachment 4 Council Packet Page Number 130 of 177 H1, Attachment 4 Council Packet Page Number 131 of 177 H1, Attachment 4 Council Packet Page Number 132 of 177 H1, Attachment 4 Council Packet Page Number 133 of 177 H1, Attachment 4 Council Packet Page Number 134 of 177 H1, Attachment 4 Council Packet Page Number 135 of 177 H1, Attachment 4 Council Packet Page Number 136 of 177 H1, Attachment 4 Council Packet Page Number 137 of 177 H1, Attachment 4 Council Packet Page Number 138 of 177 H1, Attachment 4 Council Packet Page Number 139 of 177 H1, Attachment 4 Council Packet Page Number 140 of 177 H1, Attachment 4 Council Packet Page Number 141 of 177 H1, Attachment 4 Council Packet Page Number 142 of 177 H1, Attachment 4 Council Packet Page Number 143 of 177 H1, Attachment 4 Council Packet Page Number 144 of 177 H1, Attachment 4 Council Packet Page Number 145 of 177 H1, Attachment 4 Council Packet Page Number 146 of 177 J1 MEMORANDUM TO: Charles Ahl, City Manager FROM: Karen Guilfoile, City Clerk DATE: December 13, 2013 SUBJECT: Approval of an On-Sale Intoxicating Liquor License for Blue Bell Enterprises, Inc, Doing Business as Lancer Management Services, at Keller Lake Golf Course, 2166 Maplewood Drive Introduction Stephen Craver and Glenn Baron, owners of Blue Bell Enterprises, Inc (doing business as Lancer Management Services) have submitted an application for an On-Sale Intoxicating Liquor license for their services at Keller Lake Golf Course located at 2166 Maplewood Drive. Background An On-Sale Intoxicating Liquor license has been held with the City by the applicants at Keller Lake Golf Course in the recent past; however, a lapse in licensure occurred in January 2013 due to major renovations of the property, and re-application of the license is required. For the purposes of this license application, a new background investigation was not conducted on Mr. Craver or Mr. Baron; however, an investigation was conducted on the new manager of the location, Jeffery Dull. Nothing has been indentified that would prohibit the issuance of this license. City staff will be making periodic onsite visits to ensure compliance to eliminate the sale of alcoholic beverages to underage persons, and compliance with the City’s code of ordinances. In addition, the applicants have received a copy of the City Code and have familiarized themselves with the provisions contained within it. Budget Impact None. Recommendation It is recommended that the City Council approve an On-Sale Intoxicating Liquor License for Blue Bell Enterprises, Inc, doing business as Lancer Management Services, at Keller Lake Golf Course, 2166 Maplewood Drive. Attachments None. Council Packet Page Number 147 of 177 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Michael Thompson, City Engineer/Public Works Director Steven Love, Assistant City Engineer Jon Jarosch, Civil Engineer II DATE: December 12, 2013 SUBJECT: Approval of AArrkkwwrriigghhtt--SSuunnrriissee AArreeaa SSttrreeeett IImmpprroovveemmeennttss,, PPrroojjeecctt 1122--0099 aa.. PPrroojjeecctt DDeessiiggnn FFeeaattuurree PPeettiittiioonn UUppddaattee bb.. AApppprroovvaall ooff RReessoolluuttiioonn AApppprroovviinngg PPllaannss aanndd SSppeecciiffiiccaattiioonnss aanndd AAddvveerrttiissiinngg ffoorr BBiiddss cc.. AApppprroovvaall ooff RReessoolluuttiioonn OOrrddeerriinngg PPrreeppaarraattiioonn ooff AAsssseessssmmeenntt RRoollll dd.. AApppprroovvaall ooff JJooiinntt--PPoowweerrss AAggrreeeemmeenntt wwiitthh tthhee CCiittyy ooff LLiittttllee CCaannaaddaa Introduction Final plans and specifications for the above referenced project have been completed and are ready to be advertised for bids. The bid opening for this project is tentatively proposed for 10:00 a.m., Tuesday, February 18, 2014. The next step after approving the advertisement for bids is ordering the preparation of the assessment roll. Additionally this report provides an update on the petitions received regarding specific design elements of the proposed project. Lastly, the council will also consider approving a Joint Powers Agreement with the City of Little Canada for the reconstruction and long term maintenance of McMenemy Street. Background The feasibility report was ordered at the July 23, 2012 City Council meeting. On May 13, 2013 the project was ordered after the public hearing was held. It is anticipated an Assessment Hearing will be held on February 24, 2014 with an award of bid considered on that date as well. The proposed project is illustrated on the attached project location map and consists of the following streets: Arkwright Street, Burr Street, Clark Street, Desoto Street, Eldridge Avenue, Hendry Place, Highway Drive, Lark Avenue, Laurie Road, McMenemy Street, Sunrise Drive, and Viking Drive. A plan review open house was held at the Maplewood Community Center on December 16, 2013 between 5:30 p.m. and 7:30 p.m. The open house provided an opportunity for residents to view the design plans and make suggestions for staff to use in final adjustments. This also provides residents with another opportunity to sign up for the City’s rain garden and driveway replacement programs. J2 Council Packet Page Number 148 of 177 Discussion Design Living Streets design concepts, the City’s 2030 Comprehensive Plan, and significant input from the residents were utilized in the preparation of the final design. The design includes the full reconstruction of approximately 2.2 miles of streets including the replacement of the existing pavement surface, replacement of poor sub-grade soils, addition of concrete curb and gutter, water main replacements, sanitary sewer repairs and lining, extensive storm sewer installations, and rain garden installations. Along with the full street reconstruction area, the project also includes the mill and overlay of Burr Street and Eldridge Avenue which lie east of Desoto Street. Also included is the construction of a bituminous trail along the south side of County Road B between Mississippi Street and Edgerton Street. On the north side of County Road B a concrete side walk will be constructed from McMenemy Street to Edgerton Street. A concrete sidewalk will also be included along the west side of Edgerton Street. The proposed street width allows room for pedestrians in the main project area (see attached Street Layout Concept) as no sidewalks are to be installed in the internal neighborhood areas. This is a balanced approach in addressing resident concerns but also being consistent with the Comprehensive Plan in terms of sidewalk and trails. Saint Paul Regional Water Services has agreed to replace the approximately 9,700 L.F. of cast iron pipe with new 8” ductile iron pipe. Additionally, 1,000 L.F. of new water main will be extended down Burr Street to provide city water to 14 properties that currently do not have access to the city water system. In order to help protect the investment of Maplewood’s infrastructure this project also includes the fog sealing of approximately 3.7 miles of residential streets. Public Outreach City staff has received feedback from residents through a number of means:  Multiple informational neighborhood meetings held on January 11, 2013, January 14, 2013, February 19, 2013, February 21, 2013, September 23, 2013, and December 16, 2013.  Two separate resident surveys were sent out to gather feedback on proposed sidewalks within the neighborhood and the closure of Sunrise Drive at Edgerton Street.  A plan review open house at the Maplewood Community Center on December 16, 2013.  City staff has been available to residents to answer questions regarding the project by phone, email, and individual meetings.  Mailings, which included the initial informational packet and project questionnaire. J2 Council Packet Page Number 149 of 177 Staff brought the project design concept before the Community Design Review Board, the Parks and Recreation Commission, the Environmental and Natural Resources Commission, and the Planning Commission. Staff presented the design concept, showed how the design addressed the concerns of the residents, answered questions, and solicited feedback from the various commissions. The commissions were supportive of the proposed design for the Arkwright Sunrise Area Street Improvement project. On September 18, 2013 staff brought the final design concept to the Parks and Recreation Commission. Staff presented the final design and how it met the goals of the Living Streets Policy, the 2030 Comprehensive Plan, and addressed feedback from the residents. The Parks and Recreation Commission passed a resolution of support for the revised design layout for the Arkwright-Sunrise Area Street Improvements, City Project 12-09 (see attached resolution). This design was then brought to the residents at the September 23, 2013 neighborhood meeting. Petitions During the feasibility and design phase the city received three petitions opposing specific design elements of the proposed project. The first petition opposed installing sidewalks along Desoto Street. The second petition stated: 1. The petitioners were against constructing sidewalks along the streets of the main project area. 2. The petitioners were against having parking limited to one side of the street due to installation of the proposed sidewalk with a 24 foot wide street. 3. The petitioners agreed that the only sidewalks needed were on the busy streets of County Road B and Edgerton Street. The majority of the concerns expressed by the residents that signed both of these petitions have been addressed in the final design. Staff reviewed the location of the sidewalks as requested by the City Council. As part of this review staff reviewed and applied the Living Streets Policy, the 2030 Comprehensive Plan, and the input gathered from the residents to the project as a whole. This allowed staff to take a look at the needs of the County Road B corridor, Edgerton Street, and the main project neighborhood area. The final design plan was developed to address these needs. For the main project area this resulted in a design that does not include sidewalks, provides a wider street width for pedestrians, but still requires parking to be limited to one side (see attached typical section). And the third petition was those opposed to the full closure of Sunrise Drive at Edgerton Street. Following the May 13, 2013 council meeting staff mailed out a survey to residents to gather feedback on this issue. The responses received showed that:  9 residents were in favor of the full closure  5 residents were in favor of modifying the intersection to a right out only  5 residents supported neither of two previous options. Based on the survey results and input gathered from stakeholders (Maplewood Police, Maplewood Fire, Ramsey County, and Public Maintenance) staff is recommending the closure of the intersection of Sunrise Drive at Edgerton Street. J2 Council Packet Page Number 150 of 177 The final layout design took into account petitions received and all other input throughout the project as described earlier under the Public Outreach section. The proposed project schedule anticipates construction beginning in late May of 2014 and completion of the project in late fall of 2014. Joint Powers Agreement with Little Canada The west half of McMenemy Street lying north of County Road B lies in the City of Little Canada. In the past the City of Maplewood has maintained this road and the public utilities. There is an existing agreement that allows the City of Maplewood to bill the Little Canada residents for sanitary sewer and water. As part of this project it is necessary to enter into a Joint Powers Agreement with the City of Little Canada. This agreement outlines how the costs for the reconstruction of McMenemy are to be split between the cities, formally establishes who is responsible for the maintenance of the public infrastructure, and stipulates how yearly maintenance costs will be covered by both parties. The City of Little Canada has ordered the project and the preparation of plans and specifications. Prior to the City of Maplewood awarding a contract the city council of Little Canada will approve the plans and specifications, authorize the City of Maplewood to bid the project, and approve the award of a contract. Budget Impact The total project budget was approved at the May 13, 2013 City Council meeting in the amount of $4,996,000. The following is a summary of the approved project budget: FUNDING SOURCE PROJECT AMOUNT G.O. IMPROVEMENT BONDS $2,529,000 RAMSEY COUNTY (SIDEWALKS & TRAILS)$176,000 SANITARY SEWER FUND $279,000 I & I GRANT $39,000 ENVIRONMENTAL UTILITY FUND $460,000 SPECIAL BENEFIT ASSESSMENT $697,000 ST. PAUL WATER $480,000 W.A.C. FUND $58,000 CITY OF LITTLE CANADA $243,000 DRIVEWAY REPLACEMENT PROGRAM $35,000 TOTAL FUNDING $4,996,000 APPROVED PROJECT BUDGET J2 Council Packet Page Number 151 of 177 Recommendation It is recommended that the council approve the attached resolutions for the Arkwright Sunrise Area Street Improvements, City Project 12-09, Approving Plans and Advertisement for Bids, and Ordering the Preparation of the Assessment Roll. It is further recommended that the City Council approve the attached Joint Powers Agreement with the City of Little Canada related to the reconstruction and maintenance of McMenemy Street as part of City Project 12-09, and authorize the Mayor and City Manager to sign the agreement signifying the City Council approval. Minor revisions as approved by the City Attorney are authorized as needed. Attachments 1. Resolution Approving Plans and Advertising for Bid 2. Resolution Ordering Preparation of Assessment Roll 3. City of Little Canada Joint Powers Agreement 4. Project Location Map 5. Street Layout Concept 6. Park and Recreation Commission Resolution of Support 7. Project Petitions J2 Council Packet Page Number 152 of 177 RESOLUTION APPROVING PLANS ADVERTISING FOR BIDS WHEREAS, pursuant to resolution passed by the City Council on May 13, 2013 plans and specifications for the Arkwright Sunrise Area Street Improvements, City Project 12-09, have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the City Engineer. 2. The City Clerk or office of the City Engineer shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 18th day of February, 2014, at city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The council will consider the bids, and the award of a contract, at the regular city council meeting of February 24, 2014. J2, Attachment 1 Council Packet Page Number 153 of 177 RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the City Clerk and City Engineer will receive bids for the Arkwright Sunrise Area Street Improvements, City Project 12-09, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the clerk shall, upon completion of such proposed assessment notify the council thereof.   J2, Attachment 2 Council Packet Page Number 154 of 177 JOINT-POWERS AGREEMENT CITY OF MAPLEWOOD AND CITY OF LITTLE CANADA McMENEMY STREET IMPROVEMENTS – COUNTY ROAD B to VIKING DRIVE THIS JOINT-POWERS AGREEMENT (hereinafter AGREEMENT), made and entered into this _____day of __________, 2013, by and between the City of Maplewood (hereinafter MAPLEWOOD), a municipal corporation of the State of Minnesota and the City of Little Canada (hereinafter LITTLE CANADA), a municipal corporation of the State of Minnesota. RECITALS WHEREAS, MAPLEWOOD and LITTLE CANADA, pursuant to the provision of Minnesota Statues Chapter 471.59, are authorized to enter into agreements to exercise jointly the governmental power and functions each has individually; and WHEREAS, MAPLEWOOD is proposing to reconstruct McMenemy Street, between County Road B to Viking Drive, City project 12-09; and, WHEREAS, a portion of this segment of McMenemy Street, between County Road B to Viking Drive, is located along the boundary between the MAPLEWOOD and LITTLE CANADA; and WHEREAS, MAPLEWOOD owns and operates a municipal sanitary sewer main that runs along McMenemy Street, and serves the project area, and repairs to the existing municipal sanitary sewer main are proposed to be included as part of the McMenemy Street improvements; and, WHEREAS, LITTLE CANADA owns and operates a municipal sanitary force main that runs along McMenemy Street and the abandonment of the existing municipal sanitary force main is proposed to be included as part of the McMenemy Street improvements; and WHEREAS, Saint Paul Regional Water Services (hereinafter SPRWS) own and operates a water service system that runs along McMenemy Street and serves the project area, and the replacement of the existing water service system is proposed to be included as part of the McMenemy Street improvements; and, WHEREAS, MAPLEWOOD and LITTLE CANADA agree to include the street reconstruction, drainage improvements, watermain replacement, sanitary sewer repairs, and abandonment of the LITTLE CANADA’s sanitary force main as a part of the McMenemy Street Improvements; and WHEREAS, MAPLEWOOD is preparing a feasibility report and final plans and specifications for said improvements to McMenemy Street, including the street reconstruction, drainage improvements, watermain replacement, sanitary sewer repairs, and abandonment of the LITTLE CANADA’s sanitary force main; and, WHEREAS, MAPLEWOOD will solicit competitive bids for City Project 12-09 which includes the construction of said McMenemy Street improvements. J2, Attachment 3 Council Packet Page Number 155 of 177 NOW, THEREFORE, it is hereby agreed by and between MAPLEWOOD and LITTLE CANADA hereto as follows, to wit: SECTION 1 TERMS 1) MAPLEWOOD and LITTLE CANADA agree that the watermain replacement work requested by SPRWS will be included as part of the McMenemy Street improvements. The proposed watermain replacement work is illustrated in attached Exhibit 1. 2) MAPLEWOOD and LITTLE CANADA agree that the work to abandon LITTLE CANADA’s existing sanitary sewer force main will be included as part of the McMenemy Street improvements. The existing sanitary sewer force main work is illustrated in attached Exhibit 1. 3) MAPLEWOOD and LITTLE CANADA agree that the repair work to MAPLEWOOD’s existing sanitary sewer main will be included as part of the McMenemy Street improvements. The existing sanitary sewer force main work is illustrated in the attached Exhibit 1. 4) MAPLEWOOD and LITTLE CANADA agree that the street reconstruction work and drainage improvement work on McMenemy will be included as part of the McMenemy Street improvements. The proposed street reconstruction work and drainage improvement work is illustrated in the attached Exhibit 2. 5) MAPLEWOOD and LITTLE CANADA agree that each shall be responsible for 50% of the total construction cost for the street, storm drainage, sanitary, and water main work performed on McMenemy Street, between County Road B and Viking Drive. Based upon the feasibility report, the estimated total cost for the McMenemy Street improvements is $486,000, including estimated construction costs plus a 26.5% allowance for engineering and administrative costs. The estimated share for each party is $243,000. The actual cost participation amount for both MAPLEWOOD and LITTLE CANADA shall be based on the final construction cost for McMenemy Street improvements. Any change orders necessary for work involving McMenemy shall be made known to LITTLE CANADA before they are approved so that LITTLE CANADA is aware of the increased cost. 6) LITTLE CANADA and MAPLEWOOD agree that routine maintenance will be performed by MAPLEWOOD for the street, sanitary sewer, and storm sewer on McMenemy Street, between County Road B and Viking Drive. Routine maintenance is understood to include snow plowing, winter salt application, inspection and cleaning of MAPLEWOOD’s sanitary sewer main, inspection and cleaning of the proposed storm sewer system (see attached Exhibit 2), and inspection of street signs. 7) LITTLE CANADA and MAPLEWOOD agree that LITTLE CANADA will reimburse MAPLEWOOD for routine maintenance based on the following schedule: a. Sanitary Sewer – MAPLEWOOD will continue to collect sewer fees from those LITTLE CANADA properties that are connected to MAPLEWOOD’s J2, Attachment 3 Council Packet Page Number 156 of 177 sewer. MAPLEWOOD shall also collect fees from any property that connects to MAPLEWOOD’s sewer in the future. b. Storm Sewer – LITTLE CANADA will pay MAPLEWOOD the equivalent of seven Environmental Utility Fee charges for the seven LITTLE CANADA properties on McMenemy Street. Should the vacant property be developed then LITTLE CANADA will also pay that EUF annually. c. Snow and Ice Control – LITTLE CANADA agrees to pay an annual fee equivalent to 0.125 of MAPLEWOOD’s annual snow and ice control budget. d. Street Sweeping – LITTLE CANADA agrees to pay an annual fee equivalent to 0.125 of MAPLEWOOD’s annual sweeping budget e. Street Maintenance – LITTLE CANADA agrees to reimburse MAPLEWOOD half the cost of any street maintenance performed on McMenemy Street on an as needed basis. For example, LITTLE CANADA would reimburse MAPLEWOOD for half of the cost of crack filling McMenemy Street once those costs were known. 8) LITTLE CANADA and MAPLEWOOD agree that for future repair work to the street, storm sewer, sanitary sewer, and watermain both parties will review the proposed scope of the repair work to determine the cost share for each party. SECTION 2 BILLING 9) Upon the completion of the street reconstruction, storm drainage, watermain replacement, and sanitary sewer work, MAPLEWOOD shall invoice LITTLE CANADA for their share of the said McMenemy Street improvements based upon the actual bid prices and final quantities and including a 26.5% allowance for engineering and administrative costs. LITTLE CANADA shall pay MAPLEWOOD within 30 days of receipt of the invoice. SECTION 3 DURATION 10) This AGREEMENT shall remain in full force and effect until terminated by mutual agreement of MAPLEWOOD and LITTLE CANADA or by an independent arbitrator in the event that there is not a natural agreement. Upon mutual consent of MAPLEWOOD and LITTLE CANADA, this AGREEMENT may be amended at any time. SECTION 4 AGREEMENT SUBJECT TO DATA PRACTICES ACT 11) This AGREEMENT shall be subject to the Minnesota Data Practices Act, at Minnesota Chapter 13, comparable provisions and Federal Law. SECTION 5 CLAIMS AND DISPUTES J2, Attachment 3 Council Packet Page Number 157 of 177 12) MAPLEWOOD and LITTLE CANADA agree to indemnify each other and hold each other harmless from any and all claims, causes of action, lawsuits, judgments, charges, demands, costs, and expenses, including, but not limited to, interest involved therein and attorneys’ fees and costs and expenses connected therewith, arising out of or resulting from failure of either party to satisfy the provisions of this agreement or for damages caused to other parties as a result of the manner in which MAPLEWOOD or LITTLE CANADA perform or fail to perform duties imposed on each party by the terms of this agreement. 13) It is agreed that, except as specifically provided herby the execution of this AGREEMENT, neither party relinquishes any rights or powers possessed by it, neither party is relieved of any responsibility, duty or obligation imposed on it by law or regulation. 14) In the event of any controversy or claim arising out of or related to this AGREEMENT, or the interpretation, termination or breach hereof, the parties shall, upon the written request of the other, attempt to resolve the matter by agreement of the representatives of each of them. Such representatives shall be at least one management level above the individuals who have had direct responsibility for performance of the AGREEMENT, or the highest level of management of any party whose highest level of management has had direct responsibility for such performance. Such representatives shall meet in person or by telephone or teleconference at least once, and shall attempt to resolve any matter raised by either of them by the written notice requesting such resolution for a period of at least thirty (30) days. 15) In the event that the parties are unable to resolve the dispute by agreement of such representatives within such 30-day period, then at the written request of either party, the parties shall submit the matter to mediation under the then current rules of mediation and conciliation of the American Arbitration Association. The parties shall attempt to resolve the matter submitted to mediation under this Article 5 within thirty (30) days after the date of delivery of the written request for mediation. Neither party shall commence litigation against the other unless and until it has first complied with this Article 5. The mediation proceedings shall be held in the State of Minnesota at a location designated by City. 16) Except as expressly provided to the contrary in this AGREEMENT, in any dispute arising under the AGREEMENT, each party shall bear its own attorney fees, expenses and court costs. SECTION 6 GENERAL PROVISIONS 17) Severability: If any word or provision of this AGREEMENT shall violate any applicable statute, ordinance or rule of law in any jurisdiction in which it is used, such provision shall be ineffective to the extent of such violation without invalidating any other provision of the AGREEMENT. 18) Entire Agreement; Waiver; Amendment: This AGREEMENT shall constitute the full and complete agreement between the parties hereto with respect to the subject matter hereof. There are no statements, agreements, understandings, J2, Attachment 3 Council Packet Page Number 158 of 177 representations or trade customs of any kind, express or implied, concerning the subject matter which are not merged herein or superseded hereby. A waiver of any of the terms of this AGREEMENT shall not bind either party unless signed by one of its duly authorized representatives. Waiver by either party of any default by the other party hereunder shall not be deemed a waiver by such party of any default by the other which may occur thereafter. This AGREEMENT may only be modified or amended by an agreement in writing executed by both parties hereto. 19) Governing Law: This AGREEMENT shall be governed by the law of Minnesota. 20) Notices: Notices to be given to either Party shall be given by mail to the following addresses, unless a difference address shall be later specified in writing by either Party: City Manager City Administrator City of Maplewood City of Little Canada 1830 County Road B East 515 Little Canada Road East Maplewood, MN 55109 Little Canada, MN 55117 J2, Attachment 3 Council Packet Page Number 159 of 177 IN WITNESS WHEREOF, the parties have executed this Agreement on this ___________day of _______________, 2013 CITY OF MAPLEWOOD CITY OF LITTLE CANADA ______________________ _________________________ Mayor Mayor ______________________ __________________________ City Manager City Administrator _______________________ __________________________ Approved as to form by Legal Counsel Approved to form by Legal Counsel J2, Attachment 3 Council Packet Page Number 160 of 177 J2, Attachment 4 Council Packet Page Number 161 of 177 Local Street Note: Sidewalk required if street abuts or is in vacinity of a school or park 28’ - 30’ ROADWAY WIDTH 60’ TYPICAL RIGHT-OF-WAY 8’8’ 7’7’ BOULEVARD BOULEVARD Concrete Curb and Gutter Boulevard Trees Bituminous Roadway Right-of-Way Rainwater Garden Right-of-Way Rainwater Gardens J2, Attachment 5 Council Packet Page Number 162 of 177 RESOLUTION SUPPORT OF REVISED DESIGN LAYOUT FOR THE ARKWRIGHT-SUNRISE AREA STREET IMPROVEMENTS, CITY PROJECT 12-09 WHEREAS, pursuant to resolutions of the City Council adopted May 13, 2013, which ordered the public improvements for the Arkwright-Sunrise Area Street Improvements, City Project 12-09. WHEREAS, the City Council directed the location of proposed sidewalks to be reviewed. WHEREAS, the City Staff has developed a revised design layout based on the following: 1. The City of Maplewood’s Living Street Policy 2. The City of Maplewood’s 2030 Comprehensive Plan 3. Resident Input 4. Characteristics of the Project Area 5. A Context Sensitive Design Approach NOW, THEREFORE, BE IT RESOLVED BY THE PARKS AND RECREATION COMMISSION OF MAPLEWOOD, MINNESOTA, as follows: 1. The Parks and Recreation Commission support the revised design layout based on the following reasons: a. The 28 foot wide neighborhood streets: i. Meets the goals of the Living Street Policy ii. Provides a context sensitive design iii. Reflects comments received from the residents of the project area iv. Promotes and encourages people to travel by walking or bicycling within the neighborhood. b. The revised design layout connects the two neighborhoods and provides the ability of residents to walk and bicycle throughout their neighborhoods c. The proposed walk, trail, and striped shoulders along County Road B from Mississippi Street to Edgerton Street: i. Meets the recommendations and goals of the Living Street Policy and the 2030 Comprehensive Plan ii. Takes into account long range regional planning by matching MnDot’s future plans for replacement of the Interstate 35E bridge over County Road B iii. Promotes and encourages people to travel by walking or bicycling within the neighborhood and region iv. Provides safe crossing points to the south side of County Road B at McMenemy Street and Edgerton Street v. Provides an area for on street bicycling along County Road B d. The proposed walk along Edgerton Street from County Road B to the existing sidewalks crossing over Highway 36: i. Meets the recommendations and goals of the Living Street Policy and the 2030 Comprehensive Plan ii. Promotes and encourages people to travel by walking or bicycling within the neighborhood iii. Provides a safe crossing point over Highway 36 to the City of Little Canada Approved this 18th day of September 2013 J2, Attachment 6 Council Packet Page Number 163 of 177 J2, Attachment 7 Council Packet Page Number 164 of 177 J2, Attachment 7 Council Packet Page Number 165 of 177 J2, Attachment 7 Council Packet Page Number 166 of 177 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Shann Finwall, AICP, Environmental Planner DATE : December 12, 2013 SUBJECT: Approval of a Memorandum of Understanding with Allied Waste/Republic Services to Establish Rate Price Adjustments Introduction On December 14, 2011, the City of Maplewood (City) and Allied Waste/Republic Services (Contractor) executed a Contract for City-Wide Residential Trash Collection (Contract). Service under the Contract began on October 1, 2012. A Memorandum of Understanding (MOU) is being proposed as an addendum to the Contract in order to better define rate price adjustments and delinquent account procedures and timelines. Background Rate Price Adjustments Date of Adjustments: The annual date of adjustments is not clearly defined and could be interpreted as the beginning of each calendar year or October of each year, which is the anniversary of the service start date. The City and the Contractor have agreed that the price adjustments will take place on April 1 of each year moving forward. The Contractor will submit requests for price adjustments by December 1 of each year, allowing the City time to process the request by mid-December or January. This will allow pricing to be included on the annual trash hauling flyer mailed to residents in January of each year. The attached MOU defines April 1 as the date of adjustments and the procedure and timeline for processing those adjustments. Adjustments: The trash hauling rates are based on the base collection fee (BCF) (the fee charged to all residents, regardless of cart size) and the disposal fee (fee charged to residents based on the size of cart). The Contract states that the non-fuel portion of the BCF (76%) will be adjusted annually to reflect changes in the Consumer Price Index (CPI) and the fuel portion (24%) will be adjusted annually to reflect changes in the Indexed Diesel Prices. The published index for CPI and fuel are as follows:  CPI - Federal Reserve Bank of Minneapolis, with June being defined as the benchmark CPI index month. The increase in CPI from June 2012 to June 2013 is 1.5%.  Fuel - Retail, On-Highway Diesel Prices – Average All Types, Midwest Region (Monthly History) as determined and published by the Energy Information Administration, with June being defined as the benchmark fuel index each year. The increase in fuel prices from June 2012 to June 2013 is 5.305%. The tipping fee will be adjusted annually to reflect changes in actual tipping fees (fee charged to process trash at the Resource Recovery Technologies [RRT] Facility in Newport). The actual tipping fee is defined as the fee charged in 2012. The 2012 tipping fee was $72 minus a $14 J3 Council Packet Page Number 167 of 177 County rebate to haulers, equaling $58 per ton to dispose of trash at the RRT facility. Trash haulers are notified of the tipping fees in mid-December. The 2014 tipping fee is $84.81 per ton minus a $28 County rebate to the hauler, equaling $56.84. The change in the tipping fee from 2012 to 2014 is -2%. CPI: The Federal Reserve Bank of Minneapolis CPI uses semiannual averages for its numbers rather than monthly averages as outlined in the Contract. For the 2014 CPI adjustments the City used the semiannual averages to calculate the 1.5 percent increase. The MOU will define the first half as the benchmark CPI index for future adjustments. 2014 Trash Hauling Rates: Based on the CPI, fuel index, and tipping fee changes reflected above, the trash hauling rates will be adjusted beginning April 1, 2014. The MOU will memorialize the 2014 trash hauling rates as follows: Base Collection Fee Amount of Change Service Level 2012 2013 2014 (2013 to 2014) Every Other Week Pick Up $3.14 $3.14 $3.22 plus $.08 Every Week Pick Up $4.39 $4.39 $4.50 plus $.11 Disposal Fee Amount of Change Cart Size (gal.) 2012 2013 2014 (2013 to 2014) 20 (every other week) $1.08 $1.04 $1.06 minus $.02 20 (every week) $1.62 $1.56 $1.59 minus $.03 32 (every week) $2.58 $2.49 $2.53 minus $.04 65 (every week) $3.52 $3.39 $3.45 minus $.06 95 (every week) $4.58 $4.42 $4.49 minus $.07 Trash Hauling Rates (no cart fee or taxes) Amount of Change Cart Size (gal.) 2012 2013 2014 (2013 to 2014) 20 (every other week) $4.22 $4.18 $4.28 plus $.10 20 (every week) $6.01 $5.95 $6.09 plus $.14 32 (every week) $6.97 $6.88 $7.03 plus $.15 65 (every week) $7.91 $7.78 $7.95 plus $.17 95 (every week) $8.97 $8.81 $8.99 plus $.18 Trash Hauling Rates ($.75 cart fee & taxes - 9.75% county and 28% state) Amount of Change Cart Size (gal.) 2012 2013 2014 (2013 to 2014) 20 (every other week) $6.83 $6.79 $6.93 plus $.14 20 (every week) $9.31 $9.23 $9.42 plus $.19 32 (every week) $10.63 $10.51 $10.72 plus $.21 65 (every week) $11.93 $11.76 $11.98 plus $.22 95 (every week) $13.39 $13.17 $13.42 plus $.25 2 J3 Council Packet Page Number 168 of 177 Delinquent Accounts Past Due Amounts: The Solid Waste Ordinance and the Contract state that the Contractor is responsible for the collection of all trash hauling fees. Delinquent accounts are defined as those residents who have not paid and are over three months past due. The Contractor is required to make a good faith effort to collect all amounts due. The ordinance requires the delinquency to be at least three months past due before the City places the amount on the property taxes, and the Contract requires the delinquency to be at least six months past due. The MOU will specify that delinquent accounts must be at least six months past due before the City places the amount on the property taxes. Procedure: The Solid Waste Ordinance and Contract states that the City will establish its own procedures for processing delinquent accounts via the City’s powers available for collection of special service fees. The procedure includes City Council approval to certify delinquent accounts, which must be submitted to the county by the end of November for placement on taxes the coming year. The City is required to notify property owners 30 days prior to certification with the county. This allows time for the property owner to pay for the past due amount and avoid certification and additional City-imposed fees (10%) being placed on their taxes. In order to accomplish the process in the required time, the Contractor must supply the City with a list of delinquent accounts to certify by September 15. The MOU will clarify the procedure for certifying delinquent accounts. Budget Impact No impacts to the City budget, however, as per the annual price adjustors allowed in the Contract, Maplewood residents will pay slightly higher trash hauling rates beginning April 1, 2014. Recommendation Approve the attached Memorandum of Understanding between the City of Maplewood and Allied Waste/Republic Services establishing rate price adjustments, 2014 trash hauling rates, and delinquent account terms. Attachment 1. Memorandum of Understanding between the City of Maplewood and Allied Waste/Republic Services 3 J3 Council Packet Page Number 169 of 177 Memorandum of Understanding Between the City of Maplewood and Allied Waste/Republic Services December 19, 2013 WHEREAS, on December 14, 2011, the City of Maplewood (hereinafter the “City”) and Allied Waste/Republic Services (hereinafter the “Contractor”) executed a City-wide residential trash collection contract (hereinafter the “Contract”) calling for the new service to begin October 1, 2012 with Contract term ending December 31, 2017; WHEREAS, the Parties desire to enter into a Memorandum of Understanding setting forth the terms of the services to be provided as they relate to the specifics of the Contract as referenced herein: 1. Rate Price Adjustments a. Date of Adjustment: The Contract states that the trash hauling prices can be adjusted annually based on the CPI, fuel index, and tipping fee. The term annually is not clearly defined and could be interpreted as the beginning of each calendar year or October of each year, which is the anniversary of the service start date. The City and the Contractor have agreed that the price adjustments will take place on April 1 of each year moving forward. The Contractor will submit requests for price adjustments by December 1 of each year, allowing the City time to process the request by mid-December or mid- January. b. Adjustments: The April 1, 2014 to April 1, 2015 price adjustments are based on the following – • CPI - Federal Reserve Bank of Minneapolis, with June being defined as the benchmark CPI index month. The increase in CPI from June 2012 to June 2013 is 1.5%. • Fuel - Retail, On-Highway Diesel Prices – Average All Types, Midwest Region (Monthly History) as determined and published by the Energy Information Administration, with June being defined as the benchmark fuel index each year. The increase in fuel prices from June 2012 to June 2013 is 5.305%. • The tipping fee will be adjusted annually to reflect changes in actual tipping fees (fee charged to process trash at the Resource Recovery Technologies [RRT] Facility in Newport). The actual tipping fee is defined as the fee charged in 2012. The 2012 tipping fee was $72 minus a $14 County rebate to the hauler, equaling $58 per ton to dispose of trash at the RRT facility. Trash haulers are notified of the tipping fees in mid-December. The 2014 tipping fee is $84.81 per ton minus a $28 County rebate to the hauler, equaling $56.84. The change in the tipping fee from 2012 to 2014 is -2%. c. CPI: The Federal Reserve Bank of Minneapolis CPI uses semiannual averages for its numbers rather than monthly averages as outlined in the Contract. For the 2014 CPI adjustments the City used the semiannual averages to calculate the 1.5 percent J3, Attachment 1 Council Packet Page Number 170 of 177 increase. Future CPI adjustments will use the first half averages of the Federal Reserve Bank of Minneapolis CPI as the benchmark. d. 2014 Trash Hauling Rates: Based on the CPI, fuel index, and tipping fee changes reflected above, the trash hauling rates will be adjusted beginning April 1, 2014, as follows: • Base Collection Fee: Every other week ($3.22), every week ($4.50). • Disposal Fee: 20 every other week ($1.06), 20 every week ($1.59), 32 every week ($2.53), 65 every week ($3.45), 95 every week ($4.49). • Trash Hauling Rates (no cart fee or taxes included): 20 every other week ($4.28), 20 every week ($6.09), 32 every week ($7.03), 65 every week ($7.95), 95 every week ($8.99). 2. Delinquent Accounts a. Past Due Amounts: The Maplewood Solid Waste Ordinance and the Contract state that the Contractor is responsible for the collection of all trash hauling fees. Delinquent accounts are defined as those residents who have not paid and are over three months past due. The Contractor is required to make a good faith effort to collect all amounts due. The ordinance requires the delinquency to be at least three months past due before the City places the amount on the property taxes, and the Contract requires the delinquency to be at least six months past due. Moving forward future amounts placed on property taxes must be at least six months past due. b. Procedure: The Solid Waste Ordinance and Contract states that the City will establish its own procedures for processing delinquent accounts via the City’s powers available for collection of special service fees. The procedure includes City Council approval to certify delinquent accounts, which must be submitted to the county by the end of November for placement on taxes the coming year. The City is required to notify property owners 30 days prior to certification with the county. This allows time for the property owner to pay for the past due amount and avoid certification and additional City-imposed fees being placed on their taxes. In order to accomplish the process in the required time, the Contractor must supply the City with a list of delinquent accounts to certify by September 15. NOW, THEREFORE, it is hereby agreed by and between the City of Maplewood and Allied Waste/Republic Services as follows: 1. Rate Price Adjustments a. Date of Adjustment: Contractor submits request for price adjustments by December 1 of each year. Trash hauling rate changes take place April 1 of each year. b. Adjustments: 2014 price adjustments are based on 1.5% CPI, 5.305% fuel index, and -2% disposal fee. c. CPI: Moving forward the benchmark for CPI adjustments will be the first half averages of the Federal Reserve Bank of Minneapolis. J3, Attachment 1 Council Packet Page Number 171 of 177 d. 2014 Trash Hauling Rates beginning April 1, 2014 (no cart fee or taxes included): 20 every other week ($4.28), 20 every week ($6.09), 32 every week ($7.03), 65 every week ($7.95), 95 every week ($8.99). 2. Delinquent Accounts a. Past Due Amounts: Moving forward amounts placed on property taxes must be at least six months past due. c. Procedure: The Contractor must supply the City with a list of delinquent accounts to certify by September 15 of each month. The changes described above are to remain in effect and in force during the life of the underlying Contract as referenced above or until such time as this Memorandum of Understanding is superseded. WE, THE UNDERSIGNED, HAVE READ AND AGREE WITH THIS MEMORANDUM OF UNDERSTANDING. It is hereby acknowledged that the terms provided for herein shall be considered a part of the Contract as signed by the parties previously and shall be binding under the same terms and conditions as the requirement and duties are in the underlying contract and shall be extended or terminated as per the requirements therein. City of Maplewood: By_____________________________ Date:_______________________________ City Manager By_____________________________ Date:_______________________________ Chief Operating Officer By_____________________________ Date:_______________________________ Mayor By_____________________________ Date:_______________________________ City Attorney Contractor: By_____________________________ Date:_______________________________ Area President J3, Attachment 1 Council Packet Page Number 172 of 177 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Michael Thompson, City Engineer / Public Works Director Steve Lukin, Fire Chief DATE: December 13, 2013 SUBJECT: Approve Resolution Receiving Bids and Awarding Contract, Fire Station 1 Improvements, City Project 12-14 Introduction The bid opening took place at 2:00 p.m. on December 12, 2013. The award of bid will be considered by the council. Background Nine (9) bids were received for the project. The following is a summary of the bid opening results: Contractor Base Bid Amount Terra General Contractors $3,629,000 Jorgenson Construction, Inc. $3,759,000 Rochon $3,769,000 Weber, Inc. $3,831,000 Black & Dew, LLC $3,886,400 Langer Construction $3,887,200 Ebert Construction $3,966,000 Tarraf Construction $4,029,000 KUE Contractors, Inc. $4,069,927 Architect’s/Engineer’s Estimate $3,860,000 In addition to the base bid amount, each contractor was asked to provide pricing for four bid alternates to allow some flexibility in determining the final contract award amount. The four bid alternates are as follows: Bid Alternate #1 - Apparatus Bay Doors (Deduct): Installation of overhead doors in lieu of bi-fold doors Bid Alternate #2 - Apparatus Bay Heating (Deduct): Installation of overhead radiant heating in lieu of in-floor radiant heating Bid Alternate #3 - Apparatus Bay Flooring (Add): Installation of polyurethane floor coating Bid Alternate #4 - Trellis (Add): Construction of a trellis for the outdoor patio space K1 Council Packet Page Number 173 of 177 The bid alternate pricing provided by the contractors is summarized below: Bid Alt. #1 Bid Alt. #2 Bid Alt. #3 Bid Alt. #4 Contractor (Deduct) (Deduct) (Add) (Add) Terra General Contractors $197,400 $8,400 $22,920 $37,600 Jorgenson Construction, Inc. $222,000 $8,000 $22,000 $39,000 Rochon $191,000 $19,300 $21,500 $43,000 Weber, Inc. $189,440 $8,600 $25,200 $46,000 Black & Dew, LLC $201,000 $10,800 $13,500 $36,200 Langer Construction $209,000 $52,000 $35,000 $45,500 Ebert Construction $208,000 $5,000 Add $13,000 $36,000 Tarraf Construction $180,000 $9,000 $15,000 $44,000 KUE Contractors, Inc. $198,367 $8,200 $28,000 $43,000 Architect’s/Engineer’s Estimate $200,000 $45,000 $60,000 $30,000 Based on the bid results and the project budget as summarized below, staff is recommending that the contract be awarded based on the base bid amount and that all bid alternates be rejected. Staff would prefer to keep the bi-fold doors (Bid Alternate #1) and in-floor radiant heating (Bid Alternate #2) included in the base bid and the polyurethane floor coating (Bid Alternate #3) and trellis (Bid Alternate #4) can be added at a later date if desired. It should be noted that the base bid does include the Police Sub-Station building construction. Budget Impact The established total project budget is $4,350,000 including both construction and indirect costs. The proposed funding sources are as follows: Funding Source Amount 3M TIF $1,250,000 CIP Bond $3,179,000 2013 Transfer $ 100,000 Total $4,529,000 Based on the low base bid amount of $3,629,000 and estimated indirect costs of $900,000, the estimated total project cost is $4,529,000. The Fire Station upgrade plan for the remaining two stations at Hazelwood and Gladstone must consider the overall $7.5 million budget, as this financing plan will use roughly 60% of that overall identified allocation. The CIP Bond is the last resort for the financing as fire station lease revenue or other will continue to be pursued. Recommendation It is recommended that the council approve the attached resolution for the Fire Station 1 Improvements, City Project 12-14, Receiving Bids and Awarding a Contract to Terra General Contractors, LLC for the total base bid amount of $3,629,000. Attachments 1. Resolution Receiving Bids and Awarding Contract to Terra General Contractors, LLC 2. Bid Tabulation K1 Council Packet Page Number 174 of 177 RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of Terra General Contractors, LLC in the amount of $3,629,000, is the lowest responsible bid for construction of the Fire Station 1 Improvements: City Project 12-14, and the mayor and city manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. The finance director is hereby authorized to make the following financial transfers necessary to implement the financing plan for the project. Funding Source Amount 3M TIF $1,250,000 CIP Bond $3,179,000 2013 Transfer $ 100,000 Total $4,529,000 Adopted by the council on this 19th day of December, 2013. K1, Attachment 1 Council Packet Page Number 175 of 177 BID TABULATION Contract:CITY PROJ. 12-14 Owner:CITY OF MAPLEWOOD Project:MAPLEWOOD FIRE DEPARTMENT SOUTH STATION KHA Job No: 160500043 BASE BID Schedule Description Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount A SITE IMPROVEMENTS 642,524.00$690,000.00$690,000.00$567,087.00$755,400.00$802,000.00$790,000.00$600,000.00$836,052.00$ B FIRE STATION BUILDING 2,986,476.00$3,069,000.00$3,079,000.00$3,263,913.00$3,131,000.00$3,085,200.00$3,176,000.00$3,429,000.00$3,233,875.00$ TOTAL BASE BID 3,860,000.00$3,629,000.00$3,759,000.00$3,769,000.00$3,831,000.00$3,886,400.00$3,887,200.00$3,966,000.00$4,029,000.00$4,069,927.00$ BID ALTERNATES (DEDUCT) Schedule Description Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount 1 APPARATUS BAY DOORS (200,000.00)$(197,400.00)$(222,000.00)$(191,000.00)$(189,440.00)$(201,000.00)$(209,000.00)$(208,000.00)$(180,000.00)$(198,367.00)$ 2 APPARATUS BAY HEATING (48,000.00)$(8,400.00)$(8,000.00)$(19,300.00)$(8,600.00)$(10,800.00)$(52,000.00)$5,000.00$(9,000.00)$(8,200.00)$ BID ALTERNATES (ADD) Schedule Description Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount 1 APPARATUS BAY FLOORING 60,000.00$22,920.00$22,000.00$21,500.00$25,200.00$13,500.00$35,000.00$13,000.00$15,000.00$28,000.00$ 2 TRELLIS 30,000.00$37,600.00$39,000.00$43,000.00$46,000.00$36,200.00$45,500.00$36,000.00$44,000.00$43,000.00$ TARRAF CONSTRUCTION, INCBLACK & DEW, LLCJORGENSON CONSTRUCTION, INC EBERT CONSTRUCTION KUE CONTRACTORS, INCWEBER, INC LANGER CONSTRUCTIONTERRA GENERAL CONTRACTORS, LLC ROCHON CORPORATIONENGINEER'S ESTIMATE K1, Attachment 2Council Packet Page Number 176 of 177 M1 MEMORANDUM TO: City Council FROM: Charles Ahl, City Manager DATE: December 13, 2013 SUBJECT: Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcement of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Events 1. Fishcreek Celebration 4:30-6:40pm – January 16 Upcoming Agenda Items & Work Session Schedule 1. City Hall & 1902 Closing at 1:30pm on December 24th & 31st for Christmas Eve and New Years Eve. 2. Swearing in of Police Officers – January 6th 3. Swearing in of new Mayor and Council Members – January 6th 4. City Council Special Meeting – January 6th a. Swearing in of Police Officers b. Swearing in of new Mayor and Council Members 5. No Work Session, Regular Meetings starts at 7pm - January 13 6. Ramsey County Areas of Growth Strategy Presentation – January 27 Budget Impact None. Recommendation No action required. Attachments None. Council Packet Page Number 177 of 177