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2003 05-27 City Council Packet
Council /Manager's Workshop 6: 00 p. m. AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Tuesday, May 27, 2003 Council Chambers, Municipal Building Meeting No. 03 -11 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. . APPROVAL OF MINUTES 1. Minutes from the May 12, 2003 City Council /Manager Workshop 2. Minutes from the May 12, 2003 City Council Meeting 3. Minutes from the May 19, 2003 Special City Council Meeting E. APPROVAL OF AGENDA F. APPOINTMENTS /PRESENTATIONS 1. National Guard /Reserve G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Toro Groundsmaster Equipment Purchase 3. St. Paul Police Department -Fee Waiver for Parade Permit 4. Hill Murray Father's Club - Annual Gambling Resolution 5. St. Paul East Parks Lions Club- Temporary 3.2 Beer and Temporary Gambling 6. Building Code Ordinance Change 7. Fire Code Ordinance Change 8. Residential Siding Permit Fee 9. Conditional Use Permit Review -The Gardens (Summer Lane at McMenemy Street) H. PUBLIC HEARINGS 1. 7:00 p.m. Dearborn Meadow East (Castle Avenue) Conditional Use Permit Revision for Planned Unit Development Preliminary Plat Revision Design Approval I. AWARD OF BIDS J. UNFINISHED BUSINESS 1. Kennard/Frost Area Street Improvements, Project 02 -10- Assessment Objections 2. Parkway Lift Station Removal Improvements, Project 02 -14- Assessment Obj ections J � 3. Maplewood Drive/Keller Parkway Resurfacing, Project 03 -02- Assessment Objections K. NEW BUSINESS 1. Comprehensive Sanitary Sewer Plan Update 2. Appeal of Conditions of Approval-Maplewood Auto Center (2525 White Bear Avenue) 3. Kennard/Frost Street Improvements, City Project 02 -10- Resolutions Ordering Preparation of Supplemental Assessment Roll and Ordering Supplemental Assessment Hearing (1 Parcel) 4. Hazelwood/County Road C Area Streets, City Project 03- 22- Resolution Ordering Preparation of a Feasibility Study 5. County Road D Water Main Improvements, City Project 03- 09- Resolution Authorizing Preparation of a Preliminary Report 6. Century Avenue Improvements (I -94 to Lower Afton), City Project 03- 15- Resolution Ordering Preparation of Preliminary Report 7. TH 61 Improvements (Beam to 694), City Project 03 -07- Authorization to Investigate Right of Way Ownership Issues 8. Building Permit Fees Resolution 9. Building Code Ordinance Change 10. 2004 Charitable Gambling Requests 11. Licensing Procedures for Group Homes L. VISITOR PRESENTATIONS M. COUNCIL PRESENTATIONS N. ADMINISTRATIVE PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 770 -4523 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. AGENDA ITEM N0 DRAFT-MINUTES CITY COUNCIL /MANAGER WORKSHOP Monday, May 12, 2003 pct; -t by Council Council Chambers, City Hall 6:00 p.m. n4 A. CALL TO ORDER =iP 0 C1 I t , d B. ROLL CALL Rejected Robert Cardinal, Mayor Kenneth V. Collins, Councilmember Kathleen Juenemann, Councilmember Marvin C. Koppen, Councilmember Julie A. Wasiluk, Councilmember Others Present: City Manager Fursman City Attorney Fawcett Assistant City Manager Coleman City Clerk Guilfoile Public Works Director Ahl Present Present (Arrived at 6:39 p.m.) Present Present Present C. APPROVAL OF AGENDA Councilmember Wasiluk moved to approve the agenda as submitted. Seconded by Councilmember Juenemann Ayes -All D. NEW BUSINESS 1. Meeting with School District 622 School District 622 Superintendent Dan Kaler provided an update on the demographic of the districts population. He also addressed concerns from the council regarding fter g school sports and activities, sharing -athletic fields, future building sites, the D.A.R.E. Program and future priorities. E. FUTURE TOPICS 1. Sidewalk Study- Overall City Plan -Fall 2003 2. Affordable Housing and Workforce Housing - Summer 2003 3. Roseville School District Meeting F. ADJOURNMENT Councilmember Juenemann moved to adi ourn the meeting at 6:52 p.m. Seconded by Councilmember Collins Ayes -All AGENDA 1 t3 b' 2, DRAFT--MINUTES MAPLEWOOD CITY COUNCIL 7:03 P.M., Monday, May 12, 2003 Action by C auncjl Council Chambers, Municipal Building Meeting No. 03 -09 D L' �1 A. CALL TO ORDER: Rejected A meeting of the City Council was held in the Council Chambers, at the Municipal Building, P g� was called to order at 7:03 p.m. by Mayor Cardinal. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Robert Cardinal, Mayor Present Kenneth V. Collins, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present D. APPROVAL OF MINUTES 1. Minutes from the Council /Manager Workshop Councilmember Juenemann moved to a rove the Council/Manager Workshop Minutes of A ril 28, 2003 as presented. Seconded by Councilmember Collins Ayes -All 2. Minutes from City Council Meeting, April 28, 2003 Meeting No. 03 -09 Councilmember Wasiluk moved to approve the City Council Minutes of April 28 2003 as presented. Seconded by Councilmember Juenemann Ayes -All E. APPROVAL OF AGENDA MI. Emma's Place M5. DARE Graduation M2. Waterfest M6. L.U.S.T. Sites M3. N'Hood Cleanup M7. Cable Commission M4. NEST Councilmember Collins moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes -All Citv Council 05 -12 -03 1 1 F. APPOINTMENTS /PRESENTATIONS 1. Police Department Promotions and Recognitions a. City Manager Fursman presented the staff report. b. Chief Thomalla announced promotions and merit awards in the Police Department. 2. Emergency Management Director a. City Manager Fursman presented the staff report. b. Timothy Butler introduced himself to the City Council. Councilmember Collins moved to deny the appointment of Timothy Butler as the Director of Emergency Management. ement. Seconded by Councilmember Koppen Ayes- Councilmembers Collins, Juenemann, Koppen and Wasiluk Nays -Mayor Cardinal 3. Boy Scout Troop 187 a. City Manager Fursman presented the staff report. b. Peter Fisher, Troop 187 Leader Introduced three scouts who are working on their Citizenship and the Community Merit Badge, a requirement to obtain their Eagle Scout status. G. CONSENT AGENDA Councilmember Koppen moved to approve the consent agenda as presented. Seconded by Councilmember Collins Ayes -All 1. Approval of Claims ACCOUNTS $415,121.05 Checks #60765 thru #60809 dated 4/29/03 thru $133 Disbursements via debits to checking account dated 4/18 thru 4/24/03 $105,3750.00 Checks #60810 thru #60814 dated 5/1/03 thru $254,390.61 Checks #60815 thru #60865 dated 5/6/03 Citv Council 05 -12 -03 2 $266,222.92 Disbursements via debits to checking account dated 4/25 thru 5/l/03 $1,174, 8 81.21 Total Accounts Payable $498,789.09 Payroll Checks and Direct Deposits dated 4/25/03 $24,259.23 Payroll Deduction checks #93429 thru #93433 dated 4/25/03 $523,048.32 Total Payroll $ GRAND TOTAL 2. Purchase of Single -Axle Plow Truck Dump Body Authorized to enter into contract with Crysteel Truck Equipment, under state contract #429000, for the purchase of a single -axel truck body with existing plow /wing attachments for $35,514.05. 3. Landfall Cops `n Kids Fishing Clinic Accepted the donation from Saturn of Saint Paul and approved the necessary budget adjustments be made so that the donations help to defray the cost of conducting the fishing clinic. 4. Food Permit Approval and Waiver of Fee -Boy Scout Troop 187 Approved the miscellaneous permit to sell food at Arlington Hills United Methodist Church and to waive the $46.00 permit fee. H. PUBLIC HEARINGS 1. 7:53 p.m. Kennard/Frost Area Street Improvements —City Project 02 -10 Public Hearing, Approve Resolution Ordering Improvement after Public Hearing (4 Votes) a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. C. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: None d. Mayor Cardinal closed the public hearing. Citv Council 05 -12 -03 3 Councilmember Koppen moved to approve the followinR resolution ordering the improvement of the Kennard/Frost area Street Im rovements City Project 02 -10: RESOLUTION 03 -05 -075 ORDERING IMPROVEMENT AFTER PUBLIC HEARING WHEREAS, a resolution of the city council adopted the 28th day of April 2003, fixed a date for a council hearing on the proposed street improvements for the Kennard /Frost Area Street City Project , Y J t 02 -10 AND WHEREAS, ten days mailed notice and two weeks published notice of the hearin g was given, and the hearing was duly held on May 12, 2003, and the council has heard all persons desiring to p g be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD MINNESOTA, as follows: 1. That it is necessary, cost - effective and feasible, as detailed in the feasibility report, that the City re p ' y of Maplewood make improvements to the Kennard/Frost Area Streets, City Project 02 -10. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 12th day of May 2003. 3. The city engineer is designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 4. A project budget of $2,944,500 was established following the January 7, 2003 public rY p hearing. No revision to the project budget is required at this time as a result of this action. Seconded by Councilmember Juenemann Ayes -All 2. 8:01 P.M. Kennard /Frost Area Street Improvements — City Project 02 -10 Assessment Hearing Approve Resolution for Adoption of Assessment Roll a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. C. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: Tim Hiemer, 1919 Flandrau, Maplewood d. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to a pproved the f ollowing resolution for the Adoption of the Assessment Roll for the Kennard/Frost Area Street Im rovements Project 02 -10: Citv Council 05 -12 -03 4 RESOLUTION 03 -05 -076 ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on April 14th, 2003, calling for a Public Hearing, the assessment roll for the Kennard /Frost Area Street Improvements, Cit y � Pro' ect 02- 10, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, no property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: 1. Katherine E. Hill, 1793 Flandrau Street North 2. Tim Himmer, 1919 Flandrau Street North 3. Yvonne B. Bell, 1668 Rosewood Avenue North NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. That the City Engineer and City Clerk are hereby instructed to review the objections received and report to the City Council at the regular meeting on May 27, 2003, as to their recommendations for adjustments. 2. The assessment roll for the Kennard /Frost Area Street Improvements as amended, without those property owners' assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 3. Such assessments shall be payable in equal annual installments extending over a period of 15 years, the first installments to be payable on or before the first Monday in January 2004 and shall bear interest at the rate of 6.0 percent per annum for the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2003. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 4. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than August 1, 2003, p a y the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after August 1, 2003, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 5. The city engineer and city clerk shall forthwith after August 1, 2003, but no later than September 2, 2003, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and p aid over the same manner as other municipal taxes. Seconded by Councilmember Collins Ayes -All Citv Council 05 -12 -03 5 3. 8:10 p.m. Maplewood Drive /Keller Parkway Resurfacing — City Project 03 -02 Assessment Hearing Approve Resolution for Adoption of Assessment Roll a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. C. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: Betty Peltier, 2497 N. Maplewood Drive d. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to approve the following resolution for the adoption of the assessment roll for the Maplewood Drive /Keller Parkway Resurfacing, Project 03 -02: RESOLUTION 03 -05 -077 ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on April 14, 2003, calling for a Public Hearing, the assessment roll for the Maplewood Drive /Keller Parkway Resurfacing, Project 03- 02, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, no property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: 1. Betty & Richard Peltier, 2497 Maplewood Drive North NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. That the City Engineer and City Clerk are hereby instructed to review the objections received and report to the City Council at the regular meeting on May 27, 2003, as to their recommendations for adjustments. 2. The assessment roll for the Maplewood Drive /Keller Parkway Resurfacing as amended, without those property owners' assessments who have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 3. Such assessments shall be payable in equal annual installments extending over a period of 8 years, the first installments to be payable on or before the first Monday in January 2004 and shall bear interest at the rate of 5.5 percent per annum for the date of the adoption of this assessment p resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2003. To each subsequent installment when due shall be Citv Council 05 -12 -03 added interest for one year on all unpaid installments. 4. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than August 1, 2003, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after August 1, 2003, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before. November 15 or interest will be charged through December 31 of the next succeeding year. 5. The city engineer and city clerk shall forthwith after August 1, 2003, but no later than September 2 2003, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Seconded by Councilmember Juenemann Ayes -All 4. 8:17 p.m. Tax - Increment Financing Plan for Housing District No. 1 -7 (Van Dyke Village) a. City Manager Fursman presented the staff report. b. Associate Planner Roberts presented specifics from the report. C. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: Bruce Mogren, the applicant, 1801 Gervais, Maplewood d. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to approve the following resolution establishing a tax - increment financing district for the Van D ke Village town house development on Van D ke Street for u to 26 years: RESOLUTION 03 -05 -078 RESOLUTION APPROVING THE MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 AND ESTABLISHING HOUSING DISTRICT NO. 1 -7 AND APPROVING THE TAX INCREMENT FINANCING PLAN THEREFORE WITHIN DEVELOPMENT DISTRICT NO, 1 WHEREAS: A. WHEREAS, there is a proposal to modify the Development Program for Development District No. 1, and establish Housing District No. 1 -7 therein and approve and accept the proposed Tax p p P Increment Financing Plan therefore under the provisions of Minnesota Statutes, Sections 469.174 to 469.179 (the "Act "); and B. WHEREAS, the proposed Modification to the Development Program for Development Citv Council 05 -12 -03 7 District No. 1 (the "Modification "), and the proposed Tax Increment Financing Plan for Housing District No. 1 -7 (the "Tax Increment Financing Plan ") have been prepared; and C. The City has performed all actions required by law to be performed prior to the establishment of Development District No. 1 and Housing District No. 1 -7 therein, and the adoption of a proposed development program and tax increment financing plan therefore, including, but not limited to, notification of Ramsey County and Independent School District No. 622 having taxing jurisdiction over the property to be included in Housing District No. 1 -7 and the holding of a public hearing upon published and mailed notice as required by law; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood as follows: I 1. Modification Findings The City finds, determines and declares that with respect to the Modification: (a) The City is not modifying the boundaries of Development District No. 1 but is, however, modifying the Development Program to allow for the increased costs associated with Housing District No. 1 -7 as described in the Modification. 2. Housing District No. 1 -7 . There is established in the City of Maplewood within Development District No. 1 a Tax Increment Financing District, the initial boundaries of which are fixed and determined as described in the Tax Increment Financing Plan. 3. Tax Increment Financing Plan The Tax Increment Financing Plan is adopted as the tax increment financing plan for Housing District No. 1 -7, and the City Council makes the following findings: (a) Housing District No. 1 -7 is a housing district as defined in Minnesota Statutes, Section 469.174, Subd. 11, the specific basis for such determination being that the 20 unit townhome -style housing facility proj ect will provide safe, decent, affordable, sanitary housing for residents of the city and it will result in the preservation and enhancement of the tax base of the State. (b) The proposed redevelopment in the opinion of the City Council, would not occur solely through private investment within the reasonably foreseeable future and that the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of Housing District No. 1 -7 permitted by the Tax Increment Financing Plan. The reasons supporting this finding are that: (i) Private investment will not finance these development activities because of prohibitive costs. It is necessary to finance these development activities through the use of tax increment financing so that other development by private enterprise will occur within Development District No. 1. (ii) A comparative analysis of estimated market values both with and without establishment of Housing District No. 1 -7 and the use of tax increments has been performed as described above. Such analysis is found in Exhibit E of the Tax Increment Financing Plan, and indicates that the increase in estimated market value of the proposed development (less the indicated subtractions) exceeds the estimated Citv Council 05 -12 -03 8 market value of the site absent the establishment of Housing District No. 1 -7 and the use of tax increments. (c) The Tax Increment Financing Plan for Housing District No. 1 -7 conforms to the general plan for development or redevelopment of the City of Maplewood as a whole. The reasons for supporting this finding are that: (i) Housing District No. 1 -7 is properly zoned; and The Tax Increment Financing Plan will generally complement and serve to implement policies adopted by the City. (d) The Tax Increment Financing Plan will afford maximum opportunity, consistent with the sound needs of the City of Maplewood as a whole, for the development or redevelopment of Development District No. 1 by private enterprise. The reasons supporting this finding are that: The development activities are necessary so that development and redevelopment by private enterprise can occur within Development District No. 1. 4. Public Purpose The adoption of the Modification to the Development Program for Development District No. 1, and the adoption of the Tax Increment Financing Plan for Housin g District No. 1 -7 therein conform in all respects to the requirements of the Act and will help fulfill a need to develop an area of the State which is already built up to provide employment opportunities and P rovide safe, decent, sanitary housing for all residents of the city to improve the tax base and to improve the general economy of the State and thereby serves a public purpose. 5. Certification The Auditor of Ramsey County is requested to certify the original net tax capacity of Housing District No. 1 -7 as described in the Tax Increment Financing Plan, and to certify in each year thereafter the amount by which the original net tax capacity has increased or decreased in accordance with the Act; and the City Clerk is authorized and directed to forthwith transmit this request to the County Auditor in such form and content as the Auditor may specify, together with a list of all properties within Housing District No. 1 -7 for which building permits have been issued during the 18 months immediately preceding the adoption of this Resolution. 6. Filing The City Clerk is further authorized and directed to file a copy of the Development Program and Tax Increment Financing Plan for Housing District No. 1 -7 with the Commissioner of Revenue. 7. Administration The administration of Development District No. 1 is assigned to the City Clerk who shall from time to time be granted such powers and duties pursuant to Minnesota Statutes, Sections 469.130 and 469.131 as the City Council may deem appropriate. Seconded by Councilmember Wasiluk Ayes -All 5. 8:27 p.m. Street Right -of -Way Vacations - Maplewood Middle School (Holloway Avenue) a. City Manager Fursman presented the staff report. ON Council 05 -12 -03 9 b. Associate Planner Roberts presented specifics from the report. C. Commissioner Rossbach presented the planning commission report. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: None e. Mayor Cardinal closed the public hearing. Councilmember Juenemann moved to adopt the following resolution for the vacation of the Tierney Avenue and Frisbee Avenue street rights -of -way at Maplewood Middle School: RESOLUTION 03 -05 -079 STREET VACATION RESOLUTION WHEREAS, School District 622 has applied for the vacation of the Tierney Avenue and Frisbie Avenue rights -of -way located on the Maplewood Middle School property, 2410 Holloway Avenue. WHEREAS, the history of this vacation is as follows: 1. On April 21, 2003, the planning commission recommended that the city council approve these vacations. 2. On May 12, 2003, the city council held a' public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. WHEREAS, after the city approves these vacations, public interest in the property will go to the property located at 2410 Holloway Avenue, legally described as follows: All of Wiesner Park NOW, THEREFORE, BE IT RESOLVED that the city council approved the above - described street right -of -way vacations because there is no public purpose in retaining them. Seconded by Councilmember Koppen Ayes -All 6. 8:27 p.m. Frontline Church Conditional Use Permit (2055 White Bear Avenue) a. City Manager Fursman presented the staff report. b. Associate Planner Roberts presented specifics from the report. C. Commissioner Rossbach presented the Planning Commission Report. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: Citv Council 05 -12 -03 10 Bill Arrigoni, 1394 Hilltop Ridge, Houlton, WI e. Mayor Cardinal closed the public hearing. Councilmember Collins moved to adopt the following resolution for the conditional use permit for Frontline church to operate in the building at 2055 White Bear Avenue. Maplewood bases this permit on the findings required by the code and subject to the following conditions: RESOLUTION 03 -05 -080 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Mr. Bill Arrigoni, representing Frontline Church, is requesting that Maplewood approve a conditional use permit for a church to operate in an existing office /warehouse building. WHEREAS, this permit applies to the property at 2055 White Bear Avenue. The legal description is: SABIN GARDEN LOTS, SUBJECT TO ROAD; EXCEPT PART OF LOTS 4, 5 & 6 BLK 6 DESCRIBED AS COM AT SW CORNER OF SAID LOT 6 THEN NELY ON WESTERLY LINE SAID LOT 6 FOR 28 FT TO BEG; THEN SELY PAR TO SOUTHERLY LINE SAID LOT 6 FOR 391.56 FT THE NELY DEF LEFT 90 DEGREES FOR 263.26 FT THEN NWLY DEF LEFT 90 DEG FOR 270.39 FT TO POINT ON WLY LINE SAID LOT 4 SAID POINT BEING 318 FT NE OF SAID SW CORNER OF SAID LOT 6 THE SWLY TO BEGINNING; THE FOLLOWING PART OF SAID LOTS 4.5 & 6 LYING SLY OF A LINE DESCRIBED AS BEGINNING AT POINT ON WL SAID LOTS 368 FT NLY FROM SW CORNER SAID LOT 6 THEN SELY TO POINT ON EL OF SAID LOT 5 SAID POINT BEING 368 FT NORTH FROM SE CORNER OF SAID LOT 6 & THERE TERMINATING (PIN 15- 29 -22 -11 -0050) WHEREAS, the history of this conditional use permit is as follows: 1. On April 21, 2003, the planning commission recommended that the city council approve this permit. 2. On May 12, 2003, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the council approve the above - described conditional use permit based on the building and site plans. The city approves this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with Maplewood's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, p process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or Citv Council 05 -12 -03 11 property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 10. The city council may waive any of the above requirements provided the council determines that the balancing of public interest between governmental units would be best served by such a waiver. Approval is subject to the following conditions: 1. All construction shall follow the plans dated March 26, 2003, as approved by the city. The director of community development may approve minor changes. 2. The proposed church must be started in this location within one year after council approval or the permit shall end. The council may extend this deadline for one year. 3. The church shall meet the requirements of the city building official and the fire marshal. In addition, city staff shall determine the maximum capacity of the church upon review of the final floor and building plans. 4. The property owner or manager shall sweep and restripe the parking lot before the church occupies their space. 5. The city council shall review this permit in one year. Seconded by Councilmember Koppen Ayes -All 7. 8:40 p.m. County Road D Extension — City Projects 02 -07 and 02 -08 Approve Resolution Selecting Alignment Options for Final Right of Way Acquisition Approve Resolution Authorizing Preparation of Preliminary Report Approve Resolution Adopting Storm Water and Wetland Mitigation Plan a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. C. Karl Keel, URS, provided further specifics Citv Council 05 -12 -03 12 d. Ron Leaf, SEH, engineer for the project provided further details. e. Commissioner Rossbach presented the Planning Commission Report. f. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Jim Kittleson, 7300 Hudson Blvd., Oakdale Mike Gengler, 6291 Jasmine Avenue, Grant Township Gerald Peterson, 3016 Hazelwood, Maplewood George Supan, 3050 Hazelwood, Maplewood g. Mayor Cardinal closed the public hearing Councilmember Koppen moved to adopt the following resolution which approve Alignment Options E -5 and W -1 as the final alignment, along with Intersection Option 2, as the final alignment for the County Road D Realignment Project (City Projects 02 -07 and 02 -08, RESOLUTION 03 -05 -081 ESTABLISHING FINAL ALIGNMENT FOR COUNTY ROAD D EXTENSION HAZELWOOD TO TH 61, CITY PROJECT 02 -07 TH 61 TO HIGHRIDGE COURT, CITY PROJECT 02 -08 WHEREAS, on December 9, 2002, the City Council selected an alignment for County Road D between Hazelwood Street and Trunk Highway 61 (TH 61) and between TH 61 and Hi hrid e Court g g City Projects 02 -07 and 02 -08, respectively, and WHEREAS, the City Council ordered preparation of an alignment study to finalize all issues related to the final right of way acquisition issues of the selected alignment, and WHEREAS, the City Engineer and URS, Inc. have presented the alignment study recommending various alignment options, and WHEREAS, the City Council has conducted numerous open forums and discussion sessions and has called a public hearing for May 12, 2003, to hear all concerned comments from citizens and property owners. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. That Alignment Option E -5 from the URS Alignment Options Study is hereby established for the final ali of County Road D between Hazelwood Street and Trunk Highway 61. 2. That Alignment Option W -1 from the URS Alignment Options Study is hereby established for the final alignment of County Road D between Trunk Highway 61 and Highridge Court. 3. That Intersection Alignment Option #2 from the URS Alignment Options Study is hereby established for the final alignment of County Road D at the intersection with Trunk Highway 61. g y Citv Council 05 -12 -03 13 Seconded by Councilmember Collins Ayes -Mayor Cardinal, Councilmembers Collins, Koppen and Juenemann Nays - Councilmember Wasiluk Councilmember Koppen moved to adopt the following adopting the resolution authorizing preparation of the Preliminary Report for the County Road D Improvement Project both east and west of TH 61: RESOLUTION 03 -05 -082 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to County Road D, from Hazelwood Street to Trunk Highway 61, City Project 02 -07 and to County Road D, from Trunk Highway 61 to e Hi hrid g g Court, City Project 02 -08, and to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, additional funds in the amount of $30,000 are appropriated to complete the feasibility report for Project 02 -07 and $30,000 are appropriated to complete the feasibility report for Proj ect 02 -08. Seconded by Councilmember Collins Ayes -Mayor Cardinal, Councilmembers Collins, Koppen and Juenemann Nays - Councilmember Wasiluk Councilmember Juenemann moved to adopt the following adopting the resolution adopting the Storm Water Management and Wetland Mitigation Plan: RESOLUTION 03 -05 -083 ADOPTING STORM WATER AND WETLAND MITIGATION PLAN WHEREAS, an Alternative Urban Areawide Review (AUAR) has been prepared for the Legacy Village at Maplewood development proposal, City Project 02 -18, that has identified impacts to wetlands and the public drainage systems, and WHEREAS, an Environmental Assessment Worksheet (EAW) has been approved for the extension of County Road D, from Hazelwood to TH 61, City Project 02 -07 and from TH 61 to Highridge Court, City Project 02 -08, that identified impacts to wetlands and the ublic draina e system and p g y Citv Council 05 -12 -03 14 WHEREAS, the City Council desired that wetlands and storm water drainage be enhanced within the area bounded by Beam Avenue on the south, Southlawn Drive on the east, Interstate 694 on the north, and Duluth Street on the west, and WHEREAS, the City Council has directed that a report be prepared detailing the system -wide approach to protect and enhance wetlands within said project area, and WHEREAS, the City Engineer has directed the preparation of a report by SEH Engineers, Inc., titled Storm Water and Wetlands Plan for the Maplewood Mall Area Transportation Improvements,., that p p provides long -term guidance for mitigation of wetland impacts and storm water drainage for the project area. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That said project report is hereby adopted as proposed and the City Engineer is directed to implement the findings and recommendations of the study into the area project improvements and the proposed Legacy Village Development proposals. Seconded by Councilmember Collins Ayes -Mayor Cardinal, Councilmembers Collins, Koppen and Juenemann Nays - Councilmember Wasiluk I. AWARD OF BIDS 1. English Street Improvements — City Proj ect 01 -14: Approve Resolution Awarding Construction Contract for Roundabout Landscaping a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Collins moved to adopt the following resolution for the English/Frost Roundabout Landscape Improvements, Proj ect 01 -14, awarding a construction contract in the amount of $76,724.00 to Hoffman & McNamara for the roundabout landscapinRand Alternates 1 2, and 3: RESOLUTION 03 -05 -084 AWARDING A CONSTRUCTION CONTRACT WHEREAS, pursuant to an advertisement for bids for the roundabout landscaping improvements for English Street Improvements, Proj ect 01 -14, bids were received, opened and tabulated according to law and the following bids were received complying with the advertisement: Citv Council 05 -12 -03 15 (Boulevards) (2 -year Maint) (Sprinkler) Contractor Base Bid Alternate 1 Alternate 2 Alternate 3 Hoffinan & McNamara $45,324.00 $13,050.00 $ 7 $11,000.00 Magnum Co. $42 $18 $11,000.00 $11,950.00 Ryan Contract $45,691.00 $15,435.00 $ 600.00 $15,000.00 Citv Council 05 -12 -03 15 AND WHEREAS, the City Council desires to install boulevard plantings via Alternate 1, enter into a 2 -year maintenance agreement via Alternate 2, and install a sprinkler system via Alternate 3, AND WHEREAS, it appears that Hoffman & McNamara is the lowest responsible bidder for the base bid and a combination of Alternate I. Alternate 2 and Alternate 3. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. The Mayor and City Manager are hereby authorized and directed to enter into a construction contract in the name of the City of Maplewood for the Roundabout Landscaping p g Improvements for the English Street Improvements, City Proj ect 01 -14, according to the plans and specifications therefore approved by the City Council and on file in the office of the City Engineer. 2. The city engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Seconded by Councilmember Koppen Ayes -All 2. Kennard /Frost Area Street Improvements — City Project 02 -10: Approve Resolution Awarding Construction Contract a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Koppen moved to adopt the following resolution accepting the bids a nd awarding the contract to T.A. Schifsky and Sons, Inc. in the amount of $2,206,112.28: RESOLUTION 03 -05 -085 RESOLUTION FOR AWARD OF BIDS BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of T.A. Schifsky & Sons, Inc. in the amount of $2,206,112.28 is the lowest responsible bid for the construction of Kennard/Frost Area Street Improvements, City Project 02 -10, and the mayor and clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. Seconded by Councilmember Juenemann Ayes -All 3. Maplewood Drive /Keller Parkway — City Project 03 -02: Approve Resolution Awarding g Construction Contract a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Collins moved to ado t the followiniz resolution accppting accepting the bids and awardin Citv Council 05 -12 -03 16 a construction contract to T.A. Schifsky and Sons Inc, in the amount of $102,364.64: RESOLUTION 03 -05 -086 RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT WHEREAS, pursuant to resolution passed by the city council on March 31, 2003, plans and specifications for the Maplewood Drive /Keller Parkway Resurfacing, City Project 03 -02, have been approved, and WHEREAS, pursuant to resolution passed by the city council on March 31, 2003, bids were received and publicly opened and read aloud on May 2, 2003 as follows: 1. T.A. Schifsky and Sons, Inc. $102,364.64 2. Midwest Asphalt Corporation $105,027.60 3. Hardrives $109,213.60 4. Tower Asphalt $109,631.40 5. Northwest Asphalt, Inc. $115 6. Ace Blacktop, Inc. $117,794.00 7. North Valley, Inc. $119 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Said bids as opened on May 2, 2003, are hereby received and acknowledged. 2. A construction contract in the amount of $102,364.64 is hereby awarded to the lowest responsible bidder, T.A. Schifsky and Sons, Inc., and the mayor and city manager are hereby authorized to execute said construction contract. 3. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan. Seconded by Councilmember Juenemann Ayes -All J. UNFINISHED BUSINESS 1. Hazelwood Street Improvements (Cty Rd C to Beam) —City Project 01 -16 Reconsideration of Authorization to Proceed with Project and Resolution Ordering Improvement and Preparation of Plans and Specifications (4 Votes) a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Mayor Cardinal moved to approve the improvements without assessments to the homeowners. Motion died due to the lack of a second. Councilmember Koppen moved to adopt the following resolution Ordering the Improvement of Hazelwood Street , (County Road C to Beam Avenue Pro' ect 01 -16 and that the City Council select Financing O tion #2,,--- deferring assessments without interest until JanuM 1 2008 and Citv Council 05 -12 -03 17 directed the City Engineer to prepare a policy for establishment of deferments for single family homes on Municipal State Aid Funded streets: RESOLUTION 03 -05 -087 ORDERING IMPROVEMENT AFTER PUBLIC HEARING WHEREAS, a resolution of the city council adopted the 31 st day of March, 2003, fixed a date for a council hearing on the proposed street improvements to Hazelwood Street (County Road C to Beam Ave.), Proj ect 01 -16, and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on April 14, 2003, and the council has heard all persons desiring to be heard on the matter and has fully considered the same, and WHEREAS, the city council did not vote to approve the project on April 14, 2003, and WHEREAS, pursuant to city council rules, a motion to reconsider the project vote was duly made on April 28, 2003, placing the reconsideration of the vote on the May 12, 2003, City Council Meeting. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is necessary, cost - effective and feasible, as detailed in the feasibility report, that the City of Maplewood make improvements to Hazelwood Street (County Road C to Beam Ave.), Project 01 -16. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 12th day of May 2003. 3. The city engineer is designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 4. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. A project budget of $1,282,000 shall be established. The proposed financing plans is as follows: State Aid Assessments Sanitary Sewer Fund SPRWS Obligation Private Agreements Total Seconded by Councilmember Collins $ 916,680 $ 246,590 $ 5,800 $ 8,500 $ 104,430 $1,282,000 Citv Council 05 -12 -03 Ayes -Mayor Cardinal, Councilmembers Juenemann, Collins and Kopp en Nays- Councilmember Wasiluk 18 2. Legacy Village of Maplewood —City Project 02 -18: Approve Resolution Adopting a Final Alternative Urban Areawide Review (AUAR) Document and Mitigation Plan for The Legacy Village at Maplewood in the City of Maplewood. a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Mayor Cardinal moved to adopt the following resolution adopting the Final Alternative Urban Area -Wide Review Document and Mitigation Plan for Legacy Village, City Project 02-18: RESOLUTION NO. 03-05-088 A RESOLUTION ADOPTING A FINAL ALTERNATIVE URBAN AREA WIDE REVIEW (AUAR) DOCUMENT AND MITIGATION PLAN FOR THE LEGACY VILLAGE AT MAPLEWOOD IN THE CITY OF MAPLEWOOD. WHEREAS, on November 25, 2002, the Maplewood City Council authorized preparation of an AUAR for the Legacy Village at Maplewood project; and WHEREAS, on January 6, 2003, the draft AUAR was prepared and distributed in accordance with Minnesota Environmental Review Program procedures; and WHEREAS, the 30 -day public review and comment period on the draft AUAR environmental analysis document ended on February 5, 2003; and WHEREAS, the draft AUAR was revised and includes a plan for mitigation specifying the mitigation measures that will be imposed upon further development within the study area in order to avoid or mitigate potential environmental impacts; WHEREAS, the revised AUAR was submitted to the Maplewood City Council on March 31, 2003, for review; and WHEREAS, the Maplewood City Council approved resolution #03 -04 -058 authorizing distribution of the final AUAR and mitigation plan for the Legacy Village at Maplewood in accordance with the Minnesota Environmental Quality Review Program procedures; and WHEREAS, no objections to the final AUAR environmental analysis document and mitigation plan were filed with the City of Maplewood within the time limit prescribed by state law. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that the final AUAR environmental analysis document and mitigation plan for the Legacy Village at g Y g Maplewood is hereby adopted. Seconded by Councilmember Juenemann Ayes -Mayor Cardinal, Councilmembers Juenemann, Collins and Koppen Nays- Councilmember Wasiluk Citv Council 05 -12 -03 19 3. Kennard Street Improvements (Beam to Cty Rd D) —City Project 03 -04 Approve Resolution Authorizing Preparation of Preliminary Report a. City Manager_ Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Juenemann moved to adopt the following resolution Ordering the Preparation of the Preliminary Report for the Kennard Street Improvements (Beam to County Road D), Protect 03 -04, and authorize the finance director to transfer an additional $15,000 to the project fund: RESOLUTION 03 -05 -089 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to Kennard Street, from Beam Avenue to County Road D, City Project 03 -04, and to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, on December 23, 2002, the City Council adopted a resolution to prepare preliminary costs and alignment options for this route and appropriated $15,000 for this purpose. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, additional funds in the amount of $15,000 are appropriated to complete this feasibility report. Seconded by Councilmember Koppen Ayes -All K. NEW BUSINESS None L. VISITOR PRESENTATIONS 1. Will Rossbach, 1386 County Road C, Maplewood, commented on planned and future road projects. M. COUNCIL PRESENTATIONS 1. Emma's Place Meeting - Councilmember Collins reminded the council of the meeting with Council, staff and the Human Relations Commission May 20 6:30 .m.— 8:00 .m. in y p p the banquet room at the Community Center. 2. Waterfest- Councilmember Juenemann invited everyone to attend this free event. It will be held 10:00 a.m. to 3:00 p.m. May 17 at Lake Phalen Park. Citv Council 05 -12 -03 20 3. Neighborhood Cleanup- Councilmember Juenemann asked all citizens to complete a spring clean up in their yards and boulevards. 4. NEST- Councilmember Koppen announced NEST recently celebrated its 15 -year anniversary. NEST is a curb -to -curb bus service for residents of Maplewood, North St. Paul and Oakdale at $1.75 per ride. 5. DARE Graduations -Mayor Cardinal confirmed D.A.R.E. graduation dates and the Councilmembers that will be attending each ceremony. 6. L.U.S.T. (Leaking Underground Storage Tanks) Sites -Mayor Cardinal noted there are many L.U.S.T. sites in Maplewood that he and City Manager Fursman will address. 7. Cable Commission -Mayor Cardinal stated that there have been recent technical broadcasting problems that the Cable Commission is addressing. 8. National Law Enforcement Week- Councilmember Juenemann noted May 11 -17 is National Law Enforcement Week. N. ADMINISTRATIVE PRESENTATIONS 1. Monday, May 19th a joint meeting of the City Council and the Planning Commission will be held at 6:00 p.m. in the council chambers to discuss Legacy Village. O. ADJOURNMENT Councilmember Collins moved to adjourn the meeting at 10:12 p.m. Seconded by Councilmember Juenemann Ayes - All Citv Council 05 -12 -03 21 AGENDA ITEM NO Ja'� A. Be C. E. DRAFT -- MINUTES MAPLEWOOD CITY COUNCIL SPECIAL MEETING WITH THE PLANNING COMMISSION 6:04 P.M. Monday, May 19, 2003 Council Chambers, Municipal Building Meeting No. 03 -10 CALL TO ORDER A Action by Council Rejected A special meeting of the City Council was held in the Council Chambers, at the Municipal Building, and was called to order at 6:04 p.m. by Mayor Cardinal. PLEDGE OF ALLEGIANCE ROLL CALL Robert Cardinal, Mayor Kenneth V. Collins, Councilmember Kathleen Juenemann, Councilmember Marvin C. Koppen, Councilmember Julie A. Wasiluk, Councilmember Present Present Present Present Present (arrived at 6:35 p.m.) APPROVAL OF AGENDA NEW BUSINESS 1. Legacy Village Discussion -No Action to be taken a. Assistant City Manager Coleman introduced the consultants and provided the history behind the Legacy Village project. b. Phil Carlson, Dahlgren, Shardlow and Uban, Inc., was hired by the Hartford Group as a consultant for the city. Mr. Carlson provided an overview of the two major land use categories (business - commercial and high density residential) and highlights of the project for each. c. Bill Griffith from the Hartford Group introduced his colleagues: Patrick Sarver, the Landscape Architect for Legacy Village, and John Tice the Project Engineer; and explained specific details of the proposed Legacy Village project. d. The following persons provided comments: Mayor Cardinal would like to see the two multi - family units larger structures. Will Rossbach, Maplewood Planning Commissioner, asked if the 250 occupants of the townhomes were included in the current density rating of 11? He questioned why this proposed area is being considered good for high density? He also felt that the workforce housing would be better scattered throughout the site rather than two specific buildings. Mr. Rossbach felt strongly that a corporate site was the missing piece of the puzzle. He also would appreciate a comparison from staff on traffic data between commercial and residential City Council Meeting 05 -19 -03 1 uses for review and consideration. Mary Dierich, Maplewood Planning Commissioner, was concerned with a busy street adjacent to senior housing for safety reasons. She felt the parking for the corporate site should be on the front side of the building toward the street and away from housing. She also questioned the private internal streets and the lack of a grocery type store. Paul Mueller, Maplewood Planning Commissioner would also like to see the workforce housing more, scattered. He would like to see the parking stay behind the buildings to preserve the downtown effect and manicured look. Jackie Monahan - Junek, Maplewood Planning Commissioner was also concerned with the lack of a grocery and drugstore for senior housing residents. Dale Trippler, Maplewood Planning Commissioner liked the current plan so far including the round - about, but would like to see it two lanes. He was concerned with the homes on Hazelwood and how they would interact with the new proposed development. He would also like to see a strong corporate focus with the parking underneath that building. Lorraine Fischer, Maplewood Planning Commissioner, had concerns related to transit and how this site fit into the complete transit picture. Gary Pearson, Maplewood Planning Commissioner, noted a lot of seniors are utilizing scooters and if they would be allowable on the trails? He also expressed that the Housing Redevelopment Authority is concerned with housing and a controlled ownership and price structure. Would there be a way to help with down payments? Tushar Desai, Maplewood Planning Commissioner was real impressed with the overall plan and would like to see retail stores on ground level with homes above. Councilmember Juenemann commented that there is a need to acknowledge that affordable housing is provided throughout the community. She noted that the Gladstone and Hillcrest Redevelopment areas would be a good place to have affordable housing because for the most part, that is what is located there now. George Supan, 3050 Hazelwood Street, Maplewood felt the plan was esthetically pleasing, very aggressive, and succinct to the area. Will Rossbach, second appearance, would not want to see the Legacy Village project reflective of the Hillcrest Area project or the Gladstone Project. They are three very different areas. Councilmember Juenemann questioned the street west of the roundabout and if it would be a cul -de -sac? City Engineer Ahl stated that it would likely be a u- shaped or loop type road. Councilmember Koppen noted since there will be numerous retail businesses that will need employees but do not pay high wages, there needs to be an emphasis on affordable housing. He also reminded everyone of the NEST program ($1.75 per ride) which is an available transportation alternative. City Council Meeting 05 -19 -03 Mayor Cardinal was curious as to the future of the Mogren golf course area. City Engineer Ahl responded that Mr. Mogren is looking at a planning study for this area and that the land is planned business commercial and industrial and that a townhome type usage may be appropriate for that area. Councilmember Wasiluk reiterated the importance of affordable housing, both rental and owner occupied. e. City Manager Fursman summarized key issues: • affordability of housing and appropriate location(s) • preserving a "corporate" focus • competing views on user parking locations • a convenience store for grocery and pharmacy would be desirable • other projects within the city are independent, but linked into the total goals of the city Mr. Fursman made very clear that the current homeowners have every option to stay, but if it is economically and socially beneficial for them to sell, that would also be negotiable. f. Patrick Sarver stated that he heard all comments and concerns loud and clear, has good directive to proceed, and as the project progresses feels the campus will sell itself to a corporate prospect. F. VISITOR PRESENTATIONS None G. COUNCIL PRESENTATIONS None H. ADMINISTRATIVE PRESENTATIONS 1. Emma's Place Town Meeting- Tuesday, May 20 6:30 p.m. at the Community Center 2. The next City Council meeting will be held Tuesday, May 27 at 7:00 p.m. I. ADJOURNMENT Mayor Cardinal moved to adjourn the meeting at 7:48 p.m. Seconded by Councilmember Collins Ayes -All City Council Meeting 05 -19 -03 3 AGENDA NO. Gl AGENDA REPORT TO: City Council Action by Council FROM: Finance Director Aaf-d Date -------- � RE: APPROVAL OF CLAIMS Endorsed Modified DATE: May 16, 2003 Rejected Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE $47,296.75 Check #60866 dated 5/7103 $170,725.57 Checks #60867 thru #60726 dated 5/13/03 $132,280.46 Disbursements via debits to checking account dated 5/2 thru 5/8/03 $132.00 Check #60927 dated 5/15/03 $118,223.85 Checks #60928 thru #60967 dated 5/16 thru 5/20/03 $244,512.21 Disbursements via debits to checking account dated 5/9 thru 5/15/03 $713,170.84 Total Accounts Payable PAYROLL $397,586.60 Payroll Checks and Direct Deposits dated 5/9/03 $26,101.41 Payroll Deduction checks #93553 thru #93560 dated 5/9/03 $423,688.01 Total Payroll $1,136,858.85 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 770 -4513 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. hu attachments P\PIN CMWOMAGNMApCV 051603.doc 1 vchlist 05/09/2003 11:13:02AM Check Register City of Maplewood Page: 1 Check Date. Vendor Description /Account Amount 60866 5/7/2003 00483 IDEACOM MID- AMERICA TELEPHONE SYSTEM FOR CITY HALL C 47,296.75 60867 5/13/2003 01908 ADMINISTRATION, DEPT OF DATA PROCESSING - MAR 392.00 60868 5/13/2003 02658 AVENET LLC DOMAIN NAME SETUP CHARGE 75.00 60869 5/13/2003 01811 BERNATELLO'S PIZZA INC. MERCH FOR RESALE 78.00 60870 5/13/2003 00211 BRAUN INTERTEC CORP. PROD 01 -23 PROF SRVS 3/22 TO 4/18 209.50 PROJ 03 -02 PROF SRVS 2/22 TO 4/18 1,758.00 60871 5/13/2003 00298 CITY ENGINEERS ASSOC OF MN CEAM MEMBERSHIP 50.00 60872 5/13/2003 02791 DAVIS & LAGERMAN INC PROJ 02 -07 APPRAISALS ROW /EASEMEI 4,500.00 60873 5/13/2003 00417 DON'S RODENTS PROGRAM SUPPLIES 14.64 60874 5/13/2003 00412 DONALD SALVERDA & ASSOCIATES EFFECTIVE MGMT PROGRAM 822.43 60875 5/13/2003 00422 DRAMA KIDS, THE DRAMA KIDS INSTRUCTOR 325.00 60876 5/13/2003 00463 EMERGENCY APPARATUS MAINT REPAIR ENGINE 4 3,283.89 60877 5/13/2003 02792 HANSON PIPE & PRODUCTS INC ROPES 108.63 60878 5/13/2003 00668 HIEBERT, STEVEN REIMBURSE FOR K9 KENNEL FEE 36.00 60879 5/13/2003 00683 HORWATH, THOMAS FORESTRY CONSULTING SRV 11/8 - 5/ 784.00 60880 5/13/2003 00767 JOHNSON, KEVIN A REIMBURSE FOR MEAL 4/30 6.91 60881 5/13/2003 00771 JOHNSON, RICK DEER PICKUP - APR 300.00 60882 5/13/2003 00785 KAMCOM TECHNOLOGIES PC'S AS QUOTED 4/7/03 11,395.50 60883 5/13/2003 01894 KELLY & FAWCETT PA LEGAL SERVICES - APR 16,268.52 PROSECUTION RETAINER FEE - APR 9,825.00 60884 5/13/2003 00856 LE, SHERRIE L REIMBURSE FOR MEALS & TAXI 4/4 - 4 68.80 60885 5/13/2003 00857 LEAGUE OF MINNESOTA CITIES 2003 CITIES BULLETIN SUBSCRIPTIONS 126.00 60886 5/13/2003 00895 M C F O A CLERKS ASSN MEMBERSHIP 35.00 60887 5/13/2003 00942 MARSDEN BLDG MAINTENANCE CO CLEAN BASEMENT SEWER BACKUP 4/ 281.16 60888 5/13/2003 00977 METRO ATHLETIC SUPPLY HELMETS 118.84 60889 5/13/2003 00986 METROPOLITAN COUNCIL MONTHLY SAC - APR 21,458.25 60890 5/13/2003 01035 MN CHAPTER IAAI 2003 MEMBERSHIP 25.00 60891 5/9/2003 02033 MN TWINS TWINS TICKETS FOR DARE STUDENTS 1,044.00 60892 5/13/2003 01156 NELSON, JEAN REIMBURSE FOR MILEAGE 3/1 - 4/30 78.69 60893 5/13/2003 01174 NORTH ST PAUL- MAPLEWOOD- ROTARY CLUB MEMBERSHIP DUES 200.00 60894 5/13/2003 01202 NYSTROM PUBLISHING CO INC MCC NEWSLETTER 1,737.02 CITY NEWSLETTER - MAY 2,320.00 60895 5/13/2003 02593 OLINGER, SHELLEY REFUND LIFE INS 5/9/03 P/R 18.90 60896 5/13/2003 00001 ONE TIME VENDOR REF HOPE PENLEY - PERS SRV LIC & 1 308.00 60897 5/13/2003 00001 ONE TIME VENDOR REF MEGHAN OLHAUSER - SOFTBALL 150.00 60898 5/13/2003 00001 ONE TIME VENDOR REF KHANH VUVAN - TBALL PROGRAM 30.00 60899 5/13/2003 01254 PEPSI -COLA COMPANY MERCH FOR RESALE 314.75 60900 5/13/2003 01256 PERSONNEL DECISIONS INTL SERGEANT PROMOTION TESTING - AP 1 60901 5/13/2003 01270 PITNEY BOWES INC PHONE METER RENTAL & RESET CHAR 1 60902 5/13/2003 00396 PUBLIC SAFETY, DEPT OF INTOXILYZER 5000 RECERTIFICATION - ' 280.00 60903 5/13/2003 02794 QUICKSILVER EXPRESS COURIER DELIVERY SERVICE 4/8 18.95 60904 5/13/2003 01337 RAMSEY COUNTY -PROP REC & REV PROP TAX PI N#1 82922430023 & 182922 1,055.00 DATA PROCESSING - MAR 3,550.00 60905 5/13/2003 01360 REINHART FOODSERVICE HAND TOWELS 347.49 MERCH FOR RESALE 417.19 MERCH FOR RESALE 264.28 60906 5/13/2003 01387 ROSSINI, DR. JAMES FITNESS PROG - APR 100.00 60907 5/13/2003 02755 SANDSTROM, ERIC SQUAD 901 BUILD -UP 450.00 SQUAD 902 BUILD -UP 375.00 60908 5/13/2003 01455 SHORTREED, MICHAEL REIMBURSE FOR TUITION & BOOKS 1,220.28 60909 5/13/2003 01463 SISTER ROSALIND GEFRE MASSAGES - APR 2,520.00 60910 5/13/2003 01491 SPECIALTY RADIO SERVICES VHF & UHF RADIOS MAINT 48.00 MOTOROLA SPEAKER/MIC & SUPPLIES 631.55 60911 5/13/2003 01556 SPEEDWAY SUPERAMERICA LLC FUEL 491.80 Vchlist 05/09/2003 11:13: 02AM Check Register Page: 2 City of Maplewood Check Date Vendor Description /Account 60912 5/13/2003 01504 ST PAUL, CITY OF RADIO SERVICE - FEB RADIO SERVICE & MAINT - MAR 60913 5/9/2003 01522 STATE OF MINNESOTA DOT STICKERS 60914 5/13/2003 01537 STREAMLINE DESIGN INC. BB TSHIRTS - 66 60915 5/13/2003 01550 SUMMIT INSPECTIONS ELECTRICAL INSPECTIONS 60916 5/13/2003 01568 SWANSON, LYLE REIMBURSE FOR TOOLS 60917 5/13/20.03 01572 SYSTEMS SUPPLY, INC. PRINTER HEADS INK CARTRIDGES 60918 5/13/2003 01591 TAYLOR SALES, INC. REPAIR SNACK BAR EQUIPMENT 60919 5/13/2003 02164 TOLTZ, KING, DUVALL, ANDERSON PROJ 01 -16 PROF SRVS THRU 3/29/03 PROJ 01 -29 PROF SRVS THRU 3/29/03 PROJ 01 -29 PROF SRVS THRU 3/29/03 60920 5/13/2003 02793 TRANCENTRIX INC ANNUAL EPAYMENT FEE FOR 3M 60921 5/13/2003 01669 TWIN CITIES TRANSPORT & TOW PARK PATROL VEHICLE TOW PARK PATROL VEHICLE 60922 5/13/2003 01665 TWIN CITY HARDWARE REPAIR DOORS 60923 5/13/2003 02581 US BANK TRUST NATIONAL ASSN PAYING AGENT FEE 60924 5/13/2003 01709 VASKO RUBBISH REMOVAL SPRING CLEANUP 4/26 60925 5/13/2003 01722 VISIONARY SYSTEMS, LTD. FIREHOUSE SOFTWARE SUPPORT & LI 60926 5/13/2003 01771 WHITE BEAR LAKE, CITY OF OFFICER TRAINING 5/29 & 5/30 Amount 824.61 397.07 48.00 426.46 3,232.00 27.68 259.09 524.55 563.95 26,614.55 178.44 2,164.32 150.00 37.28 37.28 108.60 147.81 40,199.87 1,015.00 600.00 61 Checks in this report Total checks : 2189022.32 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Pam Description 05/01/03 05/02/03 MN State Treasurer Drivers License /Deputy Registrar 05/01/03 05/02/03 DCRP /Flex account DCRP & Flex plan payments 04/25/03 05/02/03 WI Dept of Revenue State Payroll Tax 05/01/03 05/02/03 MN Dept of Natural Resources DNR electronic licenses 05/02/03 05/05/03 MN State Treasurer Drivers License /Deputy Registrar 05/05/03 05/06/03 MN State Treasurer Drivers License /Deputy Registrar 05/06/03 05/07/03 MN State Treasurer Drivers License /Deputy Registrar 05/07/03 05/08/03 MN State Treasurer Drivers License /Deputy Registrar 05/02/03 05/08/03 Elan Financial Services* Purchasing card items TOTAL *Detailed listings of Elan purchasing card items are attached. Amount 20,407.25 436.59 1,160.45 1,300.34 14,632.97 20,114.72 19,545.13 14,810.12 39, 872.89 132,280.46 Transaction Review 4/30/2003 For Transactions posted between 04/20/2003 to 04/26/2003 Post Date Vendor Name Settlement Amt Cardholder Name 04/23/2003 GRANDVIEW LODGE- RES /CNP $100.00 R CHARLES AHL 04/23/2003 MN PHOTO $85.45 JOHN BANICK 04/23/2003 EAT INC $83.87 JOHN BANICK 04/23/2003 EAT INC $110.00 JOHN BANICK 04/24/2003 STREICHER'S POLICE EQP $1,070.06 JOHN BANICK 04/25/2003 CENTURY COLLEGE CONTINUIN $851.00 JOHN BANICK 04/25/2003 SHRED IT $406.26 JOHN BANICK 04/23/2003 STATE SUPPLY COMPANY $17.72 JIM BEHAN 04/24/2003 KNOWLAN'S SPRMKT. #2 $5.48 OAKLEY BIESANZ 04/24/2003 VERIZONWIRELESSWR $139.58 CHRISTOPHER CAVETT 04/23/2003 T J T- SHIRTS $316.00 LINDA CROSSON 04/23/2003 MAPLEWOOD FINANCE DEPT. $33.02 ROBERTA DARST 04/21/2003 OFFICE MAX 00002204 $51.06 JOHN DUCHARME, 04/25/2003 FRANKLIN COVEY #7069 $30.59 THOMAS G EKSTRAND 04/22/2003 SUPERAMERICA 4022 $13.00 PAUL E EVERSON 04/24/2003 VERIZONWIRELESSWR $71.08 DANIEL F FAUST 04/21/2003 THE LASER GUYS $117.97 MYCHAL FOWLDS 04/21 /2003 BARNES & NOBLE #2967 $26.74 MYCHAL FOWLDS 04/23/2003 PERKINS $21.99 RICHARD FURSMAN 04/21/2003 CUB FOODS, INC. $3.74 CAROLE GERNES 04/25/2003 WALGREEN 00031229 $38.73 CAROLE GERNES 04/25/2003 RD J SPECIALTIES $289.38 CLARENCE GERVAIS 04/24/2003 DEGE GARDEN CENTER $10.60 JANET M GREW HAYMAN 04/22/2003 VERIZONWIRELESSWR $64.69 KAREN E GUILFOILE 04/21/2003 S & T OFFICE PRODUCTS $31.75 LORI HANSON 04/25/2003 LILLIE SUBURBAN NEWSP $1,653.92 LORI HANSON 04/25/2003 MSP COMMUNICATIONS $470.00 HEIDI HERSOM 04/22/2003 S & T OFFICE PRODUCTS ($178.28) SHEILA HOIUM 04/21/2003 MACROMEDIA/SHOCKWAVE.COM $105.93 STEVE HURLEY 04/23/2003 VECTOR INTERNET/VISI.0 $31.45 STEVE HURLEY 04/23/2003 CIRCUIT CITY SS #3137 $74.54 STEVE HURLEY 04/23/2003 BEST BUY 00000109 $53.24 STEVE HURLEY 04/24/2003 THE HOME DEPOT 2801 $9.54 STEVE HURLEY 04/25/2003 AVANTSTAR INC $37.28 STEVE HURLEY 04/23/2003 CUB FOODS, INC. $102.07 DAVID JAHN 04/23/2003 EXCELLCOM $21.30 DAVID JAHN 04/23/2003 DALCO 01 OF 01 $372.03 DAVID JAHN 04/24/2003 VERIZONWIRELESSWR $32.26 MICHAEL KANE 04/23/2003 UNIFORMS UNLIMITED INC $77.90 FLINT D KARIS 04/21/2003 UNIFORMS UNLIMITED INC $77.28 DANIEL J LARSON 04/21/2003 DALCO ($29.19) MICHAEL LIDBERG 04/23/2003 MENARDS OAKDALE $212.89 DENNIS LINDORFF 04/24/2003 MENARDS OAKDALE $259.07 DENNIS LINDORFF 04/21/2003 LAKELAND FORD 00095018 $100.00 STEVE LUKIN 04/21/2003 S & T OFFICE PRODUCTS $33.17 STEVE LUKIN 04/22/2003 WASTE MANAGEMENT $240.90 STEVE LUKIN 04/22/2003 AMERITECH MOBILE PA $35.21 STEVE LUKIN 04/23/2003 ANCOM COMMUNICATIONS INC $378.08 STEVE LUKIN 04/24/2003 VERIZONWIRELESSWR $81.91 STEVE LUKIN 04/25/2003 MENARDS MAPLEWOOD $21.68 STEVE LUKIN 04/21 /2003 DEGE GARDEN CENTER $26.57 MARK MARUSKA 04/22/2003 WASTE MANAGEMENT $124.56 MARK MARUSKA 04/22/2003 VIDEO PROFESSOR INC $69.95 MARK MARUSKA 04/24/2003 VERIZONWIRELESSWR $51.72 MARK MARUSKA 04/23/2003 TARGET 00006940 $8.51 JON A MELANDER 04/25/2003 TARGET 00006940 $17.02 JON A MELANDER 04/24/2003 VERIZONWIRELESSWR $60.53 ED NADEAU 04/22/2003 S & T OFFICE PRODUCTS $49.10 JEAN NELSON 04/24/2003 RYCO SUPPLY COMPANY $61.98 JEAN NELSON 5 04/21/2003,. HEJNY` RENTALS INC $70.38 MICHAEL NOVAK 04/24/2003 VERIZONWIRELESSWR $28.27 ERICK OSWALD 04/22/2003 SUPERAMERICA 4022 $20.96 KURT PARSONS 04/22/2003 BATTERIES PLUS $16.70 PHILIP F POWELL 04/23/2003 RAINBOW FOODS #61 $40.51 PHILIP F POWELL 04/24/2003 RAINBOW FOODS #61 $25.14 PHILIP F POWELL 04/24/2003 SONY HUB SSC $84.00 PHILIP F POWELL 04/25/2003 STREICHER'S POLICE EQP $252.35 PHILIP F POWELL 04/21/2003 KATH AUTO PARTS $49.88 STEVEN PRIEM 04/22/2003 KATH AUTO PARTS $31.93 STEVEN PRIEM 04/24/2003 KATH AUTO PARTS $39.02 STEVEN PRIEM 04/25/2003 SUNRAY BTB $62.61 STEVEN PRIEM 04/23/2003 AMOCO 07847502 $23.90 KEVIN RABBETT 04/23/2003 EMERGENCY MEDICALOI OF O1 $1 KEVIN RABBETT 04/25/2003 CHIPOTLE MEXICAN #0224 $19.28 KEVIN RABBETT 04/22/2003 TARGET 00000687 $25.63 AUDRA ROBBINS 04/24/2003 RHODE ISLAND NOVELTY $305.85 AUDRA ROBBINS 04/25/2003 SSI SPORTIME $234.77 AUDRA ROBBINS 04/22/2003 WASTE MANAGEMENT $333.65 PAUL SCHLINGMAN 04/22/2003 WASTE MANAGEMENT $333.65 PAUL SCHLINGMAN 04/25/2003 HENRIKSEN ACE HARDWARE $21.70 PAUL SCHLINGMAN 04/21/2003 GRAINGER 500 $147.13 ANDREA SINDT 04/24/2003 VERIZONWIRELESSWR $5.98 ANDREA SINDT 04/24/2003 VERIZONWIRELESSWR $29.66 ANDREA SINDT 04/25/2003 CUB FOODS, INC. $71.82 PAULINE STAPLES 04/25/2003 CUB FOODS, INC. $458.50 PAULINE STAPLES 04/21/2003 RAINBOW FOODS #61 $3.88 JOANNE M SVENDSEN 04/23/2003 METRO SALES INC $1 JOANNE M SVENDSEN 04/23/2003 FIRE EQUIPMENT SPECIALTIE $1 RUSTIN SVENDSEN 04/21/2003 OVERHEAD DOOR OF NORTH $174.00 LYLE SWANSON 04/23/2003 EXCELLCOM $76.25 LYLE SWANSON 04/24/2003 SPARTAN PROMOTIONAL GRP $98.50 LYLE SWANSON 04/25/2003 GRAINGER 500 $39.33 LYLE SWANSON 04/21/2003 BEST WESTERN HOTELS -KELLY $163.52 DAVID J THOMALLA 04/23/2003 QWEST COMMUNICATIONS $311.32 HOLLY URBANSKI 04/23/2003 CURTIS 1000 $106.75 HOLLY URBANSKI 04/24/2003 RAINBOW FOODS #61 $38.48 HOLLY URBANSKI 04/24/2003 PAPA JOHN'S # 00418384 $129.83 HOLLY URBANSKI 04/24/2003 GOVT FINANCE OFFICERS $180.00 HOLLY URBANSKI 04/25/2003 CUB FOODS, INC. $4.66 HOLLY URBANSKI 04/25/2003 FAZOLI'S #5245 $65.37 HOLLY URBANSKI 04/25/2003 SHRED IT $13.32 HOLLY URBANSKI 04/21 /2003 CENTURY COLLEGE CONTINUIN $59.00 JUDY WEGWERTH 04/21/2003 ROS RELIABLE OFFICE SU $40.83 SUSAN ZWIEG 17,281.59 D Transaction Review For Transactions posted between 04/27/2003 to 05/02/2003 Post Date Vendor Name Settlement Amt Cardholder Name 04/30/2003 UNIFORMS UNLIMITED INC $10.00 TIMOTHY FLOR 05/02/2003 HELICOPTER FLIGHT INC $396.18 BRUCE K ANDERSON 04/28/2003 LAW ENFORCEMENT TARGETS $315.63 SCOTT ANDREWS 04/28/2003 MJ DONOVAN ENTERPRIS,INC $133.13 JOHN BANICK 04/28/2003 MJ DONOVAN ENTERPRIS,INC $434.38 JOHN BANICK 04/28/2003 MJ DONOVAN ENTERPRIS,INC $80.94 JOHN BANICK 04/28/2003 MJ DONOVAN ENTERPRIS,INC $195.96 JOHN BANICK 04/30/2003 AIRGAS NORTH CENTRAL 302 $1,084.71 JOHN BANICK 04/28/2003 OLYMPIC POOLS INC $357.85 JIM BEHAN 04/30/2003 AQUA LOGIC INC $882.67 JIM BEHAN 05/01/2003 MUSKA LIGHTING CENTER $877.85 JIM BEHAN 04/30/2003 KNOWLAN'S SPRMKT. #2 $16.78 OAKLEY BIESANZ 04/30/2003 THE STAR TRIBUNE - ADVERTIS $478.40 TERRIE CARLSON 05/02/2003 ORIENTAL TRADING COMPANY $36.45 LINDA CROSSON 04/30/2003 S & T OFFICE PRODUCTS $15.28 ROBERTA DARST 04/28/2003 DAV DAVIS INSTRUMENTS $45.00 ROBERT J DOLLERSCHELL 04/28/2003 MARSHALL FLDS200020172 $59.00 ALICE DUNN 04/28/2003 TIME WARNER CABLE R15 $109.79 TOM EASTMAN 04/30/2003 WALLY'S UPHOLS80110026 $204.00 TOM EASTMAN 05/01/2003 PIONEER PRESS SUBSCRIPTI $208.00 TOM EASTMAN 05/01/2003 DEX MEDIA EAST LLC $112.80 TOM EASTMAN 05/02/2003 S & T OFFICE PRODUCTS $71.73 TOM EASTMAN 04/29/2003 JACK NADEL INC $123.53 VIRGINIA ERICKSON 04/30/2003 BATTERIES PLUS $85.18 PAUL E EVERSON 04/28/2003 COMPUSA #220 M/O $132.72 MYCHAL FOWLDS 04/29/2003 BEST BUY 00000109 $15.96 MYCHAL FOWLDS 04/30/2003 KMART 00030346 $28.53 MYCHAL FOWLDS 05/01/2003 CRYSTAL DECISIONSOI OF O1 $42.61 MYCHAL FOWLDS 05/01 /2003 COMPUSA #197 $21.29 MYCHAL FOWLDS 04/28/2003 KMART 00071068 $1.05 CAROLE GERNES 04/29/2003 BLUE RIBBON BAIT & TACKLE $6.39 CAROLE GERNES 05/01/2003 MN PHOTO $25.98 CLARENCE GERVAIS 05/01/2003 GANDER MOUNTAIN $69.99 CLARENCE GERVAIS 04/28/2003 GRUBERS POWER EQUIPMENT $63.61 MIKE GRAF 04/30/2003 THE HOME DEPOT 2801 $26.43 MIKE GRAF 05/01/2003 AMAZON.COM SUPERSTOR $21.73 KAREN E GUILFOILE 04/28/2003 EMERGENCY MEDICAL0I OF O1 $233.29 JODI HALWEG 04/28/2003 STREICHER'S POLICE EQP $574.89 KEVIN HALWEG 04/30/2003 TOUSLEY FORD I27200039 $59.64 KEVIN HALWEG 05/01/2003 METRO SALES INC $2,187.03 LORI HANSEN 04/29/2003 S & T OFFICE PRODUCTS ($29.24) LORI HANSON 05/02/2003 N A D A APPRAISAL GUIDES $60.00 LORI HANSON 05/02/2003 LILLIE SUBURBAN NEWSP $892.70 LORI HANSON 04/28/2003 MWI MAC WAREHOUSE $76.89 HEIDI HERSOM 04/29/2003 FACTORY CARD OUTLET #284 $8.91 HEIDI HERSOM 04/29/2003 S & T OFFICE PRODUCTS $54.99 HEIDI HERSOM 04/29/2003 S & T OFFICE PRODUCTS $25.65 HEIDI HERSOM 05/01/2003 EPSON STORE $138.20 HEIDI HERSOM 04/30/2003 GAL GALLS INC $173.49 STEVEN HIEBERT 05/01/2003 LESCO INC $394.05 GARY HINNENKAMP 05/01/2003 LESCO INC $394.05 GARY HINNENKAMP 04/28/2003 OFFICE MAX 00002204 $7.18 RON HORWATH 04/28/2003 PROSTAR COMPUTER INC $1 STEVE HURLEY 04/28/2003 WOLF CAMERA #24015 $5.34 ANN E HUTCHINSON 05/01/2003 CUB FOODS, INC. $89.31 DAVID JAHN 04/28/2003 CUB FOODS, INC. $16.37 KEVIN JOHNSON 05/01/2003 BLIMPIES SUBS SALADS $7.76 KEVIN JOHNSON 05/02/2003 THE HOME DEPOT 2801 $43.91 DON JONES 04/30/2003 ZEP MANUFACTURING $47.56 MICHAEL KANE 05/01/2003 KEEPRS $237.27 DAVID KVAM 5/6/2003 7 05/01/2003 UNIFORMS UNLIMITED INC $19.17 DAVID KVAM 04/28/2003 PEN FIRE ENGINEERING $32.50 MICHAEL LIDBERG 04/30/2003 MENARDS OAKDALE $102.45 DENNIS LINDORFF 04/28/2003 NORM'S TIRE SALES00 OF 00 $482.53 STEVE LUKIN 04/28/2003 KINKO'S #0617 $38.82 STEVE LUKIN 04/30/2003 KINKO'S #0617 $338.67 STEVE LUKIN 05/01/2003 METRO SALES INC $306.41 STEVE LUKIN 05/01/2003 ADVANCED GRAPHIX INC $391.90 STEVE LUKIN 05/01/2003 KATH AUTO PARTS $78.99 STEVE LUKIN 05/02/2003 ADT SECURITY SERVICES $155.57 STEVE LUKIN 05/02/2003 WEBER ELECTRIC $317.92 STEVE LUKIN 05/02/2003 S & T OFFICE PRODUCTS ($165.87) STEVE LUKIN 04/29/2003 VIDEO PROFESSOR INC $6.95 MARK MARUSKA 05/01/2003 SUN TURF $543.15 MARK MARUSKA 05/02/2003 VIKING ELECTRIC ST PAUL $243.23 MARK MARUSKA 05/02/2003 LESCO INC $394.05 MARK MARUSKA 05/02/2003 LESCO INC $394.05 MARK MARUSKA 05/01/2003 THE HOME DEPOT 2801 $38.29 BRYAN NAGEL 04/29/2003 S & T OFFICE PRODUCTS $343.57 AMY NIVEN 04/30/2003 S & T OFFICE PRODUCTS $26.84 AMY NIVEN 05/02/2003 S & T OFFICE PRODUCTS $117.04 AMY NIVEN 04/30/2003 BATTERIES PLUS $27.67 KURT PARSONS 05/02/2003 WP -FLASH CARD RECO $154.91 PHILIP F POWELL 05/01/2003 CUB FOODS, INC. $29.62 WILLIAM J PRIEFER 04/28/2003 TOUSLEY FORD I27200039 $162.31 STEVEN PRIEM 04/28/2003 BAUER BULT TRE33200023 $42.87 STEVEN PRIEM 04/28/2003 BAUER BULT TRE33200023 $42.87 STEVEN PRIEM 04/28/2003 FACTORY MOTOR PARTS $83.43 STEVEN PRIEM 04/28/2003 KATH AUTO PARTS $49.58 STEVEN PRIEM 04/29/2003 KATH AUTO PARTS $42.06 STEVEN PRIEM 04/30/2003 TOUSLEY FORD I27200039 $13.05 STEVEN PRIEM 05/01/2003 KATH AUTO PARTS $48.94 STEVEN PRIEM 05/02/2003 BAUER BULT TRE33200023 $19.38 STEVEN PRIEM 05/02/2003 TOUSLEY FORD I27200039 $63.88 STEVEN PRIEM 05/02/2003 SUNRAY BTB $229.37 STEVEN PRIEM 05/02/2003 KATH AUTO PARTS $49.58 STEVEN PRIEM 05/01/2003 CUB FOODS, INC. $13.17 KEVIN RABBETT 05/01/2003 DALCO 01 OF 01 $1,484.79 MICHAEL REILLY 05/01/2003 S S S ARTS CRAFT $116.19 AUDRA ROBBINS 05/01/2003 AOL ONLINE SERVICE 0403 $23.90 AUDRA ROBBINS 04/29/2003 MENARDS OAKDALE $63.45 JAMES SCHINDELDECKER 04/30/2003 MENARDS OAKDALE $27.54 JAMES SCHINDELDECKER 05/01/2003 MENARDS OAKDALE $8.48 JAMES SCHINDELDECKER 04/28/2003 MENARDS MAPLEWOOD $24.24 PAUL SCHLINGMAN 04/28/2003 EXCELLCOM $21.29 PAUL SCHLINGMAN 05/01/2003 TARGET 00011858 $105.94 PAUL SCHLINGMAN 05/02/2003 ADAMS PEST CONTROL $141.11 PAUL SCHLINGMAN 05/02/2003 ALL MAIN STREET ELECTRIC $207.00 PAUL SCHLINGMAN 04/29/2003 T- MOBILE $45.27 SCOTT SCHULTZ 05/02/2003 UNIFORMS UNLIMITED INC $27.64 SCOTT L STEFFEN 04/28/2003 S & T OFFICE PRODUCTS $176.15 JOANNE M SVENDSEN 04/29/2003 S & T OFFICE PRODUCTS $103.06 JOANNE M SVENDSEN 04/30/2003 S & T OFFICE PRODUCTS $39.94 JOANNE M SVENDSEN 05/01/2003 S & T OFFICE PRODUCTS ($34.60) JOANNE M SVENDSEN 04/30/2003 ANCOM TECHNICAL CENTER IN $44.79 RUSTIN SVENDSEN 04/30/2003 ANCOM TECHNICAL CENTER IN $52.72 RUSTIN SVENDSEN 05/02/2003 METRO FIRE $169.38 RUSTIN SVENDSEN 04/30/2003 THE HOME DEPOT 2801 $53.47 LYLE SWANSON 05/02/2003 DAVIS LOCK AND SAFE $49.08 LYLE SWANSON 04/29/2003 T- MOBILE $99.86 DOUGLAS J TAUBMAN 04/28/2003 QWEST COMMUNICATIONS $60.05 HOLLY URBANSKI 04/30/2003 RON'S VIRTUE PRINTI $73.64 JUDY WEGWERTH 04/28/2003 VIKING OFFICE PRODUCTS $40.96 SUSAN ZWIEG 05/02/2003 ROS RELIABLE OFFICE SU $41.27 SUSAN ZWIEG 22,591.30 E:? vchlist Check Register Page: 1 05/16/2003 8:43 :03AM City of Maplewood Check Date 60927 5/15/2003 60928 5/20/2003 Vendor Descriotion /Account 02033 MN TWINS 02106 ADVANCED BUSINESS SYSTEMS, INC 60929 5/20/2003 00055 AFFORDABLE ENGRAVING 60930 5/20/2003 00111 ANIMAL CONTROL SERVICES INC 60931 5/20/2003 02797 60932 5/20/2003 00096 60933 5/20/2003 00240 60934 5/20/2003 00354 60935 5/20/2003 02761 60936 5/20/2003 00358 60937 5/16/2003 01401 60938 5/20/2003 02798 60939 5/20/2003 00611 60940 5/20/2003 00687 60941 5/20/2003 00718 BAHL, DAVID C BP /AMOCO OIL COMPANY C.S.C. CREDIT SERVICES CUSTOM FIRE APPARATUS, INC. DAHLGREN, SHARDLOW AND UBAN DGM INC. FIRST STUDENT BUS COMPANY GALBRAITH, CHRISOPHTER GUNDERSON CONSTRUCTION INC HUGO'S TREE CARE INDEPENDENT SCHOOL DIST #622 60942 5/20/2003 00718 INDEPENDENT SCHOOL DIST #622 60943 5/20/2003 00721 INDEPENDENT SPORTS NETWORK 60944 5/20/2003 02800 LUCAS, JOSEPH 60945 5/20/2003 00945 MASYS CORP 60946 5/20/2003 01044 MN FIRE SERVICE CERT BD 60947 5/16/2003 02801 MSFC 60948 5/20/2003 01181 NORTHEAST SUBURBAN TRANSIT 60949 5/20/2003 00001 ONE TIME VENDOR 60950 5/20/2003 01263 PIKE, GARY 60951 5/20/2003 00396 PUBLIC SAFETY, DEPT OF 60952 5/20/2003 00396 PUBLIC SAFETY, DEPT OF 60953 5/20/2003 00396 PUBLIC SAFETY, DEPT OF 60954 5/20/2003 01359 REGAL AUTO WASH DETAIL XX 60955 5/20/2003 00069 RISK MANAGEMENT ALTERNATIVES 60956 5/20/2003 02799 SIM TEK 60957 5/20/2003 01497 SPRINGSTED 60958 5/20/2003 01504 ST PAUL, CITY OF 60959 5/20/2003 01059 STATE OF MN 60960 5/20/2003 01541 STRINGER BUSINESS SYSTEMS, INC 60961 5/20/2003 01574 T.A. SCHIFSKY & SONS, INC 60962 5/20/2003 01669 TWIN CITIES TRANSPORT & 60963 5/20/2003 02139 TWIN CITY AREA LABOR MGMT COON TWINS TICKET - DARE PROGRAM REPAIR HP PRINTER REPAIR HP PRINTER REPAIR HP PRINTER NAME TAGS PATROL & BOARDING FEES PATROL & BOARDING FEE REIMBURSE MILEAGE 4/26 TO 4/27 FUEL APPLIED BACKGROUND CHECK 4" GAUGE PROF SRVS FOR HIJACEK PROPERY TOW FORFEITURE VEHICLE TOW SQUAD TOW DRILL CAR TOW FORFEITURE VEHICLE BUS TO TWINS GAME FOR DARE SOCCER CLINIC REF GUNDERSON CONST - GRADING E PROJ 03 -02 REMOVE TREES, LOGS & B PROJ 03 -02 HAUL LOGS & BRUSH BLDG SUPV/ GYM RENTAL - NOV BLDG SUPV /GYM RENTAL - DEC BLDG SUPV /GYM RENTAL - DEC BLDG SUPV /GYM RENTAL - JAN BLDG SUPV /GYM RENTAL - JAN BLDG SUPV /GYM RENTAL - FEB & MAR BLDG SUPV /GYM RENTAL - FEB BLDG SUPV GYM RENTAL - FEB BASKETBALL GYM RENTAL SCHEDULE UMPIRES FOR SOFTBALL FORGERY /HANDWRITING ID TRAINING SOFTWARE MAINT - JUN FIRE FIGHTER II TESTING PARKING - TWINS GAME FOR DARE 2003 CONTRIBUTION TO NEST REF LARRY SEAHOLM - AMB 02020524 REIMB FOR MEALS & PRKG 4/2 - 4/9 REIMB MEALS 4/10 TO 4/28 REIMBURSE FOR MEALS 4/29 TO 5/7 TRAINING FEE TRAINING REGISTRATION FEE HAZARDOUS CHEMICAL INV FEE CAR WASHES COMMISSION PAYMENT INVESTIGATIVE RECORDS TAX ABATEMENT ANALYSIS MED SUPPLIES CRIME LAB SERVICES - APR REQUEST FOR ELECTRICAL INSP COPIER/FAX DRUM VARIOUS BITUMINOUS MATERIALS NO TOW FORFEITURE VEHICLE LABOR MGMT COMM TRNG - 4 Amount 132.00 112.50 108.63 170.85 12.89 1,262.84 783.14 48.18 17.86 50.00 114.01 3,762.30 122.48 58.58 106.50 142.48 645.00 50.00 1,042.60 1,675.10 650.00 101.25 607.50 342.50 784.38 425.00 978.13 587.50 145.00 236.73 2,510.00 540.00 738.68 200.00 75.00 32,413.00 466.42 58.76 47.11 107.19 180.00 50.00 25.00 205.03 56.92 18.40 3,842.58 874.80 290.00 50.00 328.65 1,669.79 75.00 120.00 vchlist 05/16/2003 8:43:03AM Check.Register Page: 2 City of Maplewood Check Date Vendor 60964 5/20/2003 02069 60965 5/20/2003 01704 60966 5/20/2003 01734 60967 5/16/2003 01190 41 Checks in this report Amount ULTIMATE DRAIN SERVICES INC URBANSKI, HOLLY WALSH, WILLIAM P. XCEL ENERGY TELEVISE SEWER LINE TELEVISE SEWER LINE TELEVISE MAIN LINE TELEVISE SEWER LINE TELEVISE SEWER LINE TELEVISE MAIN LINE TELEVISE SEWER LINE TELEVISE MAIN LINE TELEVISE . MAIN LINE REPLENISH PETTY CASH COMM PLUMBING INSP MONTHLY UTIL - STMT DATE 5/5/03 Total checks: 170.00 170.00 170.00 170.00 170.00 170.00 170.00 175.00 175.00 241.36 163.51 56,192.72 118,355.85 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Paxee 05/08/03 05/09/03 05/08/03 05/08/03 05/09/03 05/09/03 05/09/03 05/09/03 05/12/03 05/09/03 05/13/03 05/14/03 05/09/03 05/09/03 05/09/03 05/09/03 05/12/03 05/12/03 05/12/03 05/12/03 05/13/03 05/13/03 05/14/03 05/15/03 MN State Treasurer ICMA (Vantagepointe) DCRP /Flex account MN Dept of Natural Resources MN State Treasurer P.E.R.A. U.S. Treasurer Federal Reserve Bank MN State Treasurer MN State Treasurer MN State Treasurer MN State Treasurer TOTAL Description Drivers License /Deputy Registrar Deferred Compensation DCRP & Flex plan payments DNR electronic licenses Drivers License /Deputy Registrar P.E.R.A. Federal Payroll Tax Savings Bonds Drivers License /Deputy Registrar State Payroll Tax Drivers License /Deputy Registrar Drivers License /Deputy Registrar Amount 15,444.75 7,201.91 2,248.89 1,880.00 17,400.62 46,791.87 84, 796.55 300.00 20,393.61 16,110.66 18,235.00 13,708.35 244,512.21 11 dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 05/09/03 COLLINS, KENNETH JUENEMANN, KATHLEEN KOPPEN, MARVIN COLEMAN, MELINDA DARST, ROBERTA FURSMAN, RICHARD SCHLINGMAN, PAUL SEEGER, GERALD SWANSON, LYLE CARLSON, THERESE LE, SHERYL FAUST, DANIEL URBANSKI, HOLLY ANDERSON, CAROLE BAUMAN, GAYLE JACKSON, MARY KELSEY, CONNIE TETZLAFF, JUDY FRY, PATRICIA GUILFOILE, KAREN OSTER, ANDREA CARLE, JEANETTE JAGOE, CAROL JOHNSON, BONNIE OLSON, SANDRA WEAVER, KRISTINE BANICK, JOHN CORCORAN,THERESA MARTINSON, CAROL POWELL, PHILIP SPANGLER, EDNA THOMALLA, DAVID ABEL, CLINT ALDRIDGE, MARK ANDREWS, SCOTT BAKKE, LONN BELDE, STANLEY BIERDEMAN, BRIAN B OHL, JOHN BUSACK, DANIEL COFFEY, KEVIN DOBLAR, RICHARD HALWEG, KEVIN HEINZ, STEPHEN AMOUNT 357.47 357.47 357.47 3,857.46 1,3 86.79 4,546.01 2,026.22 496.34 1,566.15 2,133.34 3,717.64 3,870.90 1,661.46 1,164.12 2,75 8.75 1,715.85 826.17 1,683.06 1,600.65 2,671.16 1,663.75 1,566.94 1,564.64 963.98 958.29 1,604.58 3,201.24 1,478.25 1,53 8.95 1,993.26 126.50 3,546.50 1,848.49 2,218.78 2,938.01 2,277.36 2,504.28 1,684.06 2 2,115.21 1,650.09 2,231.72 3,125.43 2,513.28 12 13 -CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 05/09/03 HIEBERT, STEVEN 3,136.44 dd 05/09/03 JOHNSON, KEVIN 3 dd 05/09/03 KARIS, FLINT 2 dd 05/09/03 KONG, TOMMY 1,977.97 dd 05/09/03 KROLL, BRETT 1 dd 05/09/03 KVAM, DAVID 3,861.70 dd 05/09/03 LARSON, DANIEL 2,435.60 dd 05/09/03 LU, JOHNNIE 1,908.07 dd 05/09/03 MARINO, JASON 1 dd 05/09/03 MARTIN, JERROLD 1,934.28 dd 05/09/03 METRY, ALESIA 1 dd 05/09/03 OLSON, JULIE 2 dd 05/09/03 PALMA, STEVEN 2,558.21 dd 05/09/03 PIKE, GARY 2 dd 05/09/03 RABBETT, KEVIN 2 dd 05/09/03 STEFFEN, SCOTT 3 dd 05/09/03 STOCKTON, DERRELL 2,301.63 dd 05/09/03 SZCZEPANSKI, THOMAS 2 dd 05/09/03 THIENES, PAUL 2 dd 05/09/03 TRAN, JOSEPH 1 dd 05/09/03 WENZEL, JAY 2 dd 05/09/03 XIONG, KAO 1,700.93 dd 05/09/03 BARTZ, PAUL 2 dd 05/09/03 BERGERON, JOSEPH 2 dd. 05/09/03 CROTTY, KERRY 2,280.92 dd 05/09/03 DUGAS, MICHAEL 2,134.65 dd 05/09/03 DUNN, ALICE 2 dd 05/09/03 ERICKSON, VIRGINIA 2,384.48 dd 05/09/03 EVERSON, PAUL 2,006.72 dd 05/09/03 FLOR, TIMOTHY 2,998.94 dd 05/09/03 FRASER, JOHN 2 dd 05/09/03 HALWEG, JODI 1 dd 05/09/03 KATZMAN, BARBARA 1,647.75 dd 05/09/03 PARSONS, KURT 1 dd 05/09/03 ROSSMAN, DAVID 2,354.32 dd 05/09/03 DAWSON, RICHARD 1,628.85 dd 05/09/03 DUELLMAN, KIRK 1,628.85 dd 05/09/03 JOHNSON, DOUGLAS 1,652.63 dd 05/09/03 NOVAK, JEROME 1 dd 05/09/03 PETERSON, ROBERT 1 dd 05/09/03 SVENDSEN, RONALD 1,652.63 dd 05/09/03 GERVAIS -JR, CLARENCE 2,429.15 dd 05/09/03 BOYER, SCOTT 2,142.09 dd 05/09/03 FEHR, JOSEPH 2 dd 05/09/03 FLAUGHER, JAYME 2 dd 05/09/03 LAFFERTY, WALTER 1 13 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD ivIA CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 05/09/03 LINN, BRYAN 2,098.53 dd 05/09/03 PACOLT, MARSHA 1,999.85 dd 05/09/03 RABINE, JANET 1,788.77 dd 05/09/03 SCHAULS, ADAM 340.00 dd 05/09/03 STAHNKE, JULIE 1,836.95 dd 05/09/03 LUKIN, STEVEN 3,115.54 dd 05/09/03 SVENDSEN, RUSTIN 2,487.66 dd - 05/09/03 ZWIEG, SUSAN 1,661.45 dd 05/09/03 DOLLERSCHELL, ROBERT 268.49 dd 05/09/03 AHL, R. CHARLES 4,071.70 dd 05/09/03 NIVEN, AMY 1,077.48 dd 05/09/03 PRIEFER, WILLIAM 2,391.25 dd 05/09/03 WEGWERTH, JUDITH 1,726.72 dd 05/09/03 BRINK, TROY 1,459.45 dd 05/09/03 DEBILZAN, THOMAS 1,713.27 dd 05/09/03 EDGE, DOUGLAS 1,744.25 dd 05/09/03 KANE, MICHAEL 2 dd 05/09/03 LUTZ, DAVID 1 dd 05/09/03 MEYER, GERALD 1,805.08 dd 05/09/03 NAGEL, BRYAN 1,903.85 dd 05/09/03 OSWALD, ERICK 1,906.15 dd 05/09/03 TEVLIN, TODD 1,962.00 dd 05/09/03 BOHMBACH, JOSHUA 111.15 dd 05/09/03 CAVETT, CHRISTOPHER 2,967.22 dd 05/09/03 DUCHARME, JOHN 2,124.65 dd 05/09/03 LINDBLOM, RANDAL 2,126.95 dd 05/09/03 PECK, DENNIS 2,442.04 dd 05/09/03 PRIEBE, WILLIAM 2,214.06 dd 05/09/03 SCHACHT, ERIN 2,005.45 dd 05/09/03 TATE, FRANK 1,551.85 dd 05/09/03 VERMEERSCH, CHARLES 1,912.65 dd 05/09/03 ANDERSON, BRUCE 3,782.47 dd 05/09/03 DOHERTY, KATHLEEN 1 dd 05/09/03 HERSOM, HEIDI 1,756.65 dd 05/09/03 LUND, ERIC 960.00 dd 05/09/03 MARUSKA, MARK 2,439.86 dd 05/09/03 NAUGHTON, JOHN 1,488.49 dd 05/09/03 SCHINDELDECKER, JAMES 1,734.25 dd 05/09/03 BIESANZ, OAKLEY 1 dd 05/09/03 HAYMAN, JANET 1 dd 05/09/03 HUTCHINSON, ANN 2 dd 05/09/03 KOS, HEATHER 312.00 dd 05/09/03 NELSON, JEAN 960.62 dd 05/09/03 GAYNOR, VIRGINIA 1 dd 05/09/03 EKSTRAND, THOMAS 2,558.52 dd 05/09/03 KROLL, LISA 1,016.21 ivIA CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD AMOUNT 923.37 1,439.86 637.99 1,285.25 1,968.65 2,274.25 2,346.15 2,794.18 520.00 1,415.05 2,211.05 539.00 1,796.82 76.00 1,678.82 1,245.78 1,731.22 2,513.20 1,738.86 2,058.75 1,930.45 2,162.18 402.32 2,345.93 915.12 124.25 250.66 463.83 32.20 1,643.88 2,641.74 54.00 252.70 69.83 108.00 22.50 370.38 63.38 113.75 1,648.82 163.02 215.50 20.55 370.32 302.02 103.50 15 CHECK # CHECK DATE EMPLOYEE NAME dd 05/09/03 LIVINGSTON, JOYCE dd 05/09/03 SINDT, ANDREA dd 05/09/03 THOMPSON, DEBRA dd 05/09/03 YOUNG, TAMELA dd 05/09/03 FINWALL, SHANN dd 05/09/03 ROBERTS, KENNETH dd 05/09/03 CARVER, NICHOLAS dd 05/09/03 FISHER, DAVID dd 05/09/03 SUNDE, JOEL dd 05/09/03 SWAN, DAVID dd 05/09/03 KONEWKO, DUWAYNE dd 05/09/03 ANZALDI, MANDY dd 05/09/03 FINN, GREGORY dd 05/09/03 FLUG, ELAINE dd 05/09/03 GRAF, MICHAEL dd 05/09/03 KELLY, LISA dd 05/09/03 ROBBINS, AUDRA dd 05/09/03 TAUBMAN, DOUGLAS dd 05/09/03 BREHEIM, ROGER dd 05/09/03 NORDQUIST, RICHARD dd 05/09/03 SCHULTZ, SCOTT dd 05/09/03 CRO S S ON, LINDA dd 05/09/03 DIAZ, SUSAN dd 05/09/03 EASTMAN, THOMAS dd 05/09/03 ERICKSON, KYLE dd 05/09/03 LEIER, SARA dd 05/09/03 PARTLOW, JOSHUA dd 05/09/03 PELOQUIN, PENNYE dd 05/09/03 RIDLEHOOVER, KATE dd 05/09/03 SCHMIDT, RUSSELL dd 05/09/03 STAPLES, PAULINE dd 05/09/03 BENDTSEN, LISA dd 05/09/03 BRENEMAN, NEIL dd 05/09/03 COLE, NANCY dd 05/09/03 CORNER, AMY dd 05/09/03 ERICKSON, CAROL dd 05/09/03 FONTAINE, ANTHONY dd 05/09/03 GUZIK, JENNIFER dd 05/09/03 HALEY, BROOKE dd 05/09/03 HORWATH, RONALD dd 05/09/03 IRISH, GRACE dd 05/09/03 IRISH, KARL dd 05/09/03 KOEHNEN, AMY dd 05/09/03 KOEHNEN, MARY dd 05/09/03 KRONHOLM, KATHRYN dd 05/09/03 LAWSON, JOSHUA AMOUNT 923.37 1,439.86 637.99 1,285.25 1,968.65 2,274.25 2,346.15 2,794.18 520.00 1,415.05 2,211.05 539.00 1,796.82 76.00 1,678.82 1,245.78 1,731.22 2,513.20 1,738.86 2,058.75 1,930.45 2,162.18 402.32 2,345.93 915.12 124.25 250.66 463.83 32.20 1,643.88 2,641.74 54.00 252.70 69.83 108.00 22.50 370.38 63.38 113.75 1,648.82 163.02 215.50 20.55 370.32 302.02 103.50 15 Elle CITY OF MAPLEWOOD 'EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 05/09/03 MARUSKA, ERICA 127.40 dd 05/09/03 OVERBY, ANNA 72.00 dd 05/09/03 POWERS, JESSICA 48.25 dd 05/09/03 SCHULTZ, PETER 52.00 dd 05/09/03 THOEMKE, MARIE 95.25 dd 05/09/03 GROPPOLI, LINDA 388.88 dd 05/09/03 CRAWFORD - JR. RAYMOND 103.08 dd 05/09/03 LONETTI, JAMES 891.28 dd 05/09/03 PATTERSON, ALBERT 1,122.28 dd 05/09/03 PRINS, KELLY 848.28 dd 05/09/03 REILLY, MICHAEL 1,420.66 dd 05/09/03 STEINHORST, JEFFREY 368.90 dd 05/09/03 AICHELE, CRAIG 100.25 dd 05/09/03 PRIEM, STEVEN 1,950.25 Ad 05/09/03 BERGO, CHAD 1,933.93 dd 05/09/03 FOWLDS, MYCHAL 1,711.45 dd 05/09/03 HURLEY, STEPHEN 207.06 Wf 93440 05/09/03 CARDINAL, ROBERT 406.20 Wf 93441 05/09/03 WASILUK, JULIE 357.47 Wf 93442 05/09/03 INGVOLDSTAD, CURTIS 143.75 Wf 93443 05/09/03 KARSTENS, BRAD 50.00 Wf 93444 05/09/03 JAHN, DAVID 1,501.35 Wf 93445 05/09/03 MALDONADO, JUANA 480.87 Wf 93446 05/09/03 MORIN, TROY 178.50 Wf 93447 05/09/03 MATHEYS, ALANA 1 Wf 93448 05/09/03 HANSEN, LORI 1,509.45 Wf 93449 05/09/03 VIETOR, LORRAINE 1,707.04 Wf 93450 05/09/03 PALANK, MARY 1 Wf 93451 05/09/03 RICHIE, CAROLE 1,541.26 Wf 93452 05/09/03 SVENDSEN, JOANNE 1,715.73 Wf 93453 05/09/03 TICHY, PAMELA 84.00 Wf 93454 05/09/03 STEINER, JOSEPH 453.00 Wf 93455 05/09/03 WELCHLIN, CABOT 2,675.55 Wf 93456 05/09/03 SHORTREED, MICHAEL 2,280.92 Wf 93457 05/09/03 OLINGER, SHELLEY 1,137.11 Wf 93458 05/09/03 SCHWARTZBAUER, LINDA 153.00 Wf 93459 05/09/03 FREBERG, RONALD 2,125.96 Wf 93460 05/09/03 JONES, DONALD 1,668.65 Wf 93461 05/09/03 ELIAS, JAMES 2 Wf 93462 05/09/03 EDSON, DAVID 1 Wf 93463 05/09/03 HELEY, ROLAND 1,770.77 Wf 93464 05/09/03 HINNENKAMP, GARY 1,746.13 Wf 93465 05/09/03 LINDORFF, DENNIS 1 Wf 93466 05/09/03 NOVAK, MICHAEL 1 wf 93467 05/09/03 GERNES, CAROLE 587.50 Wf 93468 05/09/03 SOUTTER, CHRISTINE 43 5.3 8 Elle CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 17 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 93469 05/09/03 BOTHWELL, KRISTIN 193.00 wf 93470 05/09/03 DEGREE, AMANDA 121.13 wf 93471 05/09/03 FRANK, LAURA 278.17 wf 93472 05/09/03 GOODRICH, CHAD 578.00 wf 93473 05/09/03 HOIUM, PHILIP 160.00 wf 93474 05/09/03 NIELSEN, ABBY 42.00 wf 93475 05/09/03 NIELSEN, ADAM 25.44 wf 93476 05/09/03 OHLHAUSER, MEGHAN 184.13 wf 93477 05/09/03 SHOBERG, KARI 134.00 wf 93478 05/09/03 YOUNG, SHAWN 144.75 wf 93479 05/09/03 GERMAIN, DAVID 1 wf 93480 05/09/03 HAAG, MARK 1,575.85 wf 93481 05/09/03 NADEAU, EDWARD 2,643.39 wf 93482 05/09/03 BEHR, HEATHER 198.70 wf 93483 05/09/03 BROWN, LAURIE 133.20 wf 93484 05/09/03 DISKERUD, HEATHER 173.25 wf 93485 05/09/03 GLASS, JEAN 1,410.38 wf 93486 05/09/03 JACK, NICOLE 156.20 wf 93487 05/09/03 MOY, PAMELA 412.99 wf 93488 05/09/03 SHOBERG, CARY 682.61 wf 93489 05/09/03 TOLBERT, FRANCINE 148.00 wf 93490 05/09/03 UNGER, MARGARET 734.80 wf 93491 05/09/03 ANDERSON, CALEB 110.50 wf 93492 05/09/03 BACHMAN, NICOLE 41.40 wf 93493 05/09/03 CHAPMAN, JENNY 309.56 wf 93494 05/09/03 COSTA, JOSEPH 40.70 wf 93495 05/09/03 DEMPSEY, BETH 64.80 wf 93496 05/09/03 DIERICH, ANDREA 36.00 wf 93497 05/09/03 DOTY, JANET 254.61 wf 93498 05/09/03 DUNK, RYAN 264.47 wf 93499 05/09/03 FENGER, JUSTIN 477.72 wf 93500 05/09/03 FIERRO WESTBERG, MELINDA 53.00 wf 93501 05/09/03 FINNEGAN, KAREN 108.00 wf 93502 05/09/03 FONTAINE, KIM 532.01 wf 93503 05/09/03 GRANT, MELISSA 225.11 wf 93504 05/09/03 GRUENHAGEN, LINDA 320.14 wf 93505 05/09/03 HOLMGREN, LEAH 215.79 wf 93506 05/09/03 HOULE, DENISE 193.95 wf 93507 05/09/03 JOHNSON, ROBERT 318.26 wf 93508 05/09/03 JOYER, MARTI 96.33 wf 93509 05/09/03 LINDSTROM, AMANDA 87.75 wf 93510 05/09/03 MATHISEN -JR, DEAN 86.60 wf 93511 05/09/03 MCMAHON, MELISSA 105.53 wf 93512 05/09/03 MELCHER, ROBERT 149.50 wf 93513 05/09/03 MOES, EMILIA 112.20 wf 93514 05/09/03 O'REAGAN, CHRISTINE 25.94 17 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf Wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf wf CHECK # CHECK DATE 93515 05/09/03 93516 05/09/03 93517 05/09/03 93 518 05/09/03 93519 05/09/03 93520 05/09/03 93521 05/09/03 93522 05/09/03 93523 05/09/03 93524 05/09/03 93525 05/09/03 93526 05/09/03 93527 05/09/03 93528 05/09/03 93529 05/09/03 93530 05/09/03 93531 05/09/03 93532 05/09/03 93533 05/09/03 93534 05/09/03 93535 05/09/03 93536 05/09/03 93537 05/09/03 93538 05/09/03 93539 05/09/03 93540 05/09/03 93541 05/09/03 93542 05/09/03 93543 05/09/03 93544 05/09/03 93 545 05/09/03 93546 05/09/03 93547 05/09/03 93548 05/09/03 93549 05/09/03 93550 05/09/03 93551 05/09/03 93552 05/09/03 EMPLOYEE NAME OLSON, ABIGAIL OLSON, MARGRET OWEN, JONATHAN PALMER, JESSICA PEHOSKI, JOEL PROESCH, ANDY RENSTROM, KEVIN RODEN, JASON SMITLEY, SHARON TUPY, HEIDE TUPY, MARCUS WAGNER, ERIC WARNER, CAROLYN WEDES, CARYL WHITE, NICOLE WOODMAN, ALICE BOSLEY, CAROL ESALA, HOPE HAGSTROM, EMILY HANSEN, ANNA KURKOSKI, STEPHANIE ODDEN, JESSICA OIE, REBECCA SHERRILL, CAITLIN VAN HALE, PAULA BEHAN, JAMES CHIGINSKY, APRIL COLLINS, ASHLEY DOBLAR, STEVE DOUGLASS, TOM KYRK, ASHLEY LOGAN, HEATHER SARPONG, SEAN SCHULZE, BRIAN SEVERSON, HOLLY YOUNG, MATTHEW ZIEMER, NICOLE MULVANEY, DENNIS 33.20 51.00 62.50 20.00 96.15 159.84 101.13 78.75 248.20 112.20 265.45 198.00 135.20 129.90 47.25 20.00 395.28 24.38 102.00 16.00 87.75 24.00 21.00 187.00 35.75 1,590.15 59.85 159.60 29.93 1,117.16 101.93 79.20 376.45 227.90 59.60 87.00 58.23 1,911.48 397,586.60 �f, AGENDA REPORT TO: City Manager FROM: Ed Nadeau, Utility/VEM Superintendent Chuck Ahl, Public Works Director SUBJECT: Toro Groundsmaster Equipment Purchase DATE: May 19, 2003 I ntroduction AGENDA ITEM Z-0-101 Action by Council The 2003 public works capital outlay budget includes funds for replacement of one (1) 1996 Toro Groundsmaster lawn mower. Back round Our equipment replacement schedule was used to determine replacement. The state bid price from M.T.I. Distributing is $19,815.39 including tax, after trade of existing mower. Recommendation Request City Council authorization to enter into a contract with M.T.I. Distributing, under State Contract #42881, for the purchase of one (1) Toro Groundsmaster for $19,815.39. Agenda Item # MEMORANDUM Action by council TO: Richard Fursman, City Manager ° -L FROM: Karen Guilfoile City Clerk Rejected RE: Parade Permit — Fee Waiver DATE: May 13, 2003 Sergeant Ray Jefferson of the St. Paul Police Department has applied for a miscellaneous permit for a parade. The annual parade is called Lighting Run and is a fund raising rally for diabetes. The parade is scheduled for Saturday, August 16, 2003 . The parade route is on McKnight, from Wilson to Larpenteur and Larpenteur to Lake Phalen. The approximate time will be from 5:00 p.m. to 5:30 p.m. Sergeant Jefferson estimates approximately 1,000 cyclist to participate. Sergeant Jefferson has made arrangements with Chief Thomalla for traffic control during the time the parade will be passing through the City. Jefferson has requested that council waive the fee of the permit since this is a fund raising event for the Diabetes Foundation. Parade permits are approved administratively, but only city council can grant the waiver of the $100 fee. It is recommended that council waive the fee for a parade permit. Agenda Item # I C�:N4 MEMORANDUM Action by Council Da .e .� TO: Richard Fursman, City Manager End-. t., FROM: Karen Guilfoile, City Clerk Re�,tc NNW* RE: Gambling Resolution DATE: May 14, 2003 Gerald Jansen on behalf of the Hill Murray Father's Club has applied for premise permit for lawful gambling to be used at Champps Restaurant located at 1734 Adolphus. It is requested that council approved the following resolution. RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for the Hill Murray Father's Club to operate at Champps Restaurant, 1734 Adolphus, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Agenda # 65 MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: May 15, 2003 RE: Temporary 3.2 Beer & Temporary Gambling Tntrndiirtinn Action b Council 1 a An application has been submitted for temporary 3.2 beer and temporary gambling licenses by Robert Reistad, on behalf of the St. Paul East Parks Lions Club, 1821 North Myrtle, Street. The Lions Club will be at the Ramsey County Fair July 9 —13, 2003. On July 9 th and l O th their operating hours will be from 4:00 p.m. to 10:00 p.m. and the remaining days they will operate from 12:00 noon to 10:00 p.m. RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary permit for lawful gambling is approved for St. Paul East Parks Lions Club. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Recommendation It is recommended that the City Council approve the temporary 3.2 beer license and the resolution for temporary gambling. Agenda # MEMORANDUM TO: Richard Fursman, City Manager FROM: David Fisher, Building Official SUBJECT: Corrections to Building and Building Regulations Chapter DATE: May 16, 2003 In order for the recodification of the city ordinance code to be correct several modifications are necessary to be made to the Building and Building Regulations chapter. The following attachment references these needed changes. Corrections to Chapter 12 Buildings and Building Regulations Strike Section 12 -4 - - -- - - - - -- - -- - - - - - - - - - - - - -- - -- - AhjAhl •- I - Reason: Covered in mechanical code. . Sec 12 -36. Application, administration and enforcement. . . . _ .. _ . . . . M. . .. _ . . _ is All sk, - - -- - -- - - - -- - - - l Wft -- - - - - - - - as (c) Replace with: The application, administration, and enforcement of the code shall be in accordance with Minnesota State Building Code. The code shall be enforced within the extraterritorial limits permitted by Minnesota Statutes, 16B.62, subdivision 1, when so established by this ordinance. The code enforcement agency of this municipality is called the building official. 2 This code shall be enforced by the Minnesota Certified Building Official designated by this Municipality to administer the code (Minnesota statute 1613.65) subdivision 1. Sec 12 -37. Permits and fees. -- - - -- - - - - - - - - - - - - T OWN .1hri-TANII&INk OIL ill w W " A •- ie: 7M j,j=VTMFMT= AD T16EX11111 MAN - .. - - v - v w w v w - - - - � w il is - - - - YM 1. _ _ . . . . _ 1 _ . _ • . . . _ . M M . I UsTai M AkYmlld .. a IN M 1FftTAU'UWftXVZaTM'1 . . I I IN Ww! ON - - - - IML w - w 0 1 IN 9 - - - - a IL - - - 0 1 L"! - • - - - - - - - - it A - - 21 ML- ON - - - - - - - w 1 IIIL- w . . _ PMM • ft- K • - . . . . W W v w . . _ - v w • . MAN Wm 1 I 9 W . . .. r. W • ! • PMA w - - v - MM 4 1. _ _ . . . . _ 1 _ . . . • . . / . . . • v v W - w w WAwM Won - - OLWAII - • 91 L 110 LW MILw - - - - • _ . .T2 _ . _ . . _ .. _ . _ . . w v w W w w v • - v v Ww - _ . _ . w . . _ PMM • ft- K • - . . . . W W v w . . _ - v w • . MAN Wm 1 I 9 W . . .. r. W • ! • PMA wW w v v - • • Replace with: The issuance of permits. and the collection of fees shall be as authorized in Minnesota Statues, 1613.62, subdivision 1. Permit fees shall be assessed for work governed by this code in accordance with the fee schedule adopted by the municipality by resolution. In addtion, a surcharge fee shall be collected on all permits issued for work governed by this code in accordance with Minnesota Statute 1613.70. 3 Sec 12 -38. Violations and penalties. IL- • � - Replace with: A violation of the code is a misdemeanor (Minnesota Statutes 166.69) Sec, 12 -39, Adoption. El go NO - - - - - - - - Ag �• . � IrAMTMAM Replace with: (a) The Minnesota State Building Code, as adopted by the Commissioner of Administration pursuant to Minnesota Statutes chapter 166.59 to 166.75, including all of the amendments, rules and regulations established, adopted and published from time to time by the Minnesota Commissioner of Administration, through the Building Codes and Standards Division is hereby adopted by reference with the exception of the optional chapters, unless specifically adopted in this ordinance. The Minnesota State Building Code is hereby incorporated in this ordinance as if fully set out herein. (b) The Minnesota State Building Code, established pursuant to Minnesota Statutes 166.59 to 16BJ5 allows the municipality to adopt by reference and enforce certain optional chapters of the most current edition of the Minnesota State Building Code. (c) The following optional provisions identified in the most current edition of the State Building Code are hereby adopted and incorporated as part of the building code for this municipality. 1. 1305, Excavation and Grading. 2. 1306.0020 Subpart 3, E Option #1, Special Fire Protection system. 3. 1335, Floodproofing Regulation. Sec. 12 -40. Certificate of occupancy (a) .....with the exception of group M U occupancies. (b) ..... as required in of the k.' Ingo few Building Code. Sec. 12 -105. Fire safety standards. (a) .... This is defined by the Lhnife Building Code {�G} and the I.J.n. i#e� Fire Coded }. Sec. 12 -217. Sign installer licenses. (b) ....which shall indemnify and save harmless the city from any and all damages, costs or expenses which the city may incur or suffer by reason of g p granting such permit or have sign contractor bond per state statute 325E.58. 6 AGENDA ITEM NO (4 Memorandum To: Richard Fursman, City Manager From: Butch Gervais, Fire Marshal Subject: Fire Code Ordinance Change Dart: May 19, 2003 Introduction Action by Council ]Date .� Eiidor- -cd Modli ficd Rejected In 2000 three fire code groups, BOCA National Fire Prevention Code, Uniform Fire Code and Standard Fire Prevention Code merged into the International Fire Code (IFC). The State of Minnesota has adopted this new code as of March 31, 2003. This code replaces the previous fire p code, which was known as the Uniform Fire Code. Discussion The City of Maplewood is required to use the most current code adopted by the State of Minnesota. Therefore I am proposing a change in the City of Maplewood's Fire Code Ordinance to adopted the new codes self - perpetuating so as the new codes are adopted by the State of Minnesota we will not have to add them to the city's ordinance each time there is a change with the code. The ordinance changes are to clean up the language and adopt the most current State Fire Code. During this time I am proposing to adopt the current National Fire Protection Association Codes and Life Safety Codes. These codes would also be self - perpetuating so when new versions of these codes are changed they would be added to the city's ordinance. There is a section within the Building Codes Division that I am in agreement with the Building Official. This is the Special Fire Protection System 1306.0030 E. Option #1: This allows the city to require fire sprinkler systems in all assembly occupancies except for open stadiums. This also allows the city to require fire protection systems in space with a smaller floor area than the building code requires or if there is a change of occupancy. The City of Maplewood has 1306 in their current ordinance for Life Safety Purposes. Recommendation Adopt the new State Fire Code, National Fire Protection Association Codes and Life Safety Codes. This approval shall be in effect for all future changes to the State Fire Code, National Fire Protection Association Codes and Life Safety Codes. The city council further adopt 13 06.003 0 Option #1 Chapter 20 Fire Prevention and Protection Article I. In General Section 20 -2: Duty to give ire alarms for buildings open to public (MNSFC- 401.3) Can be deleted this is covered in the Minnesota State Fire Code Section 20 -3: False ire alarms (MNSFC- 401.3.1 and MN Criminal Statue 609.686) Can be deleted this is covered in the Minnesota State Fire Code and Minnesota State Criminal Code Section 20 -4: Duties of public safety department in responding to fire calls Can be deleted this section is not needed according to Police Chief Thomalla Section 20 -9: Lighting on Christmas trees (MNSFC -804) Can be deleted this is covered in the Minnesota State Fire Code Article II. Setting Fires Section 20 -36: Permit required No person shall start any fire in the city, except for recreational fires as defined in (20 -38). Open/Prescribe burns require a permit from the Fire Marshal; this pen will set forth the date, time and location of the burning. This type of permit is given to experienced persons in this type of burning. Section 20 -38: Permit required for outdoor fire Change title to: (Outdoor Recreational Fires) Sub - division (a) can be deleted. Sub - division (b) shall read as defined by the current Minnesota State Fire Code and keep the rest as written. Sub - division (c) Shall remain Section 20 -40: Starting fire on roadways (SFC -308) Can be deleted this is covered in the Minnesota State Fire Code, can be checked by our attorneys to make sure language means the same thing. Article III. Fire Codes Section 20 -66: Adoption of National Fire Code There is hereby adopted by the city, for the purpose of prescribing regulations governing conditions hazardous to life and property or explosion, all of those certain codes, standards, recommended practices and manuals contained in and set out in the Current National Fire Codes. Section 20 -67: Adoption of State Fire Code There is hereby adopted by the city, for the purpose of prescribing regulations governing conditions hazardous to life and property from fire or explosion, that certain code known as the Current Minnesota State Fire Code Section 20 -68: Definitions in Uniform Fire Code Can be deleted see no real purpose, can be checked by our attorneys Section 20 -69: Adoption of Life Safety Code There is hereby adopted by the city, for the purpose of prescribing regulations governing conditions hazardous to life and property from fire or explosion of certain code known as the Life Safety Code, published by the National Fire Protection Association Section 20 -70: Variance from codes (SFC- 104.6.1) Can be deleted this appears to be covered in the Minnesota State Fire Code, can be checked by our attorneys to make sure - language- means- the same -- thing. Agenda # MEMORANDUM TO: Richard Fursman, City Manager FROM: David Fisher, Building Official SUBJECT: Residential Siding Permit Fee DATE: May 15, 2003 INTRODUCTION Action by Council I - Date En Rejected Staff is ro osin to add a flat fee of $50.00 for replacing siding on single - family p p g dwellings and accessory structures. This fee would be consistent with the fee for replacing a roof on a single - family dwelling or an accessory structure. DISCUSSION In previous years, by ordinance, the City of Maplewood did not require a building permit for replacing siding on single - family dwellings or accessory structures. All multifamily and commercial structures have always required a building permit for replacing exterior siding. The new International Residential Code (IRC) requires a building permit for replacing exterior siding. Two inspections will be required with this.permit; a backer paper and flashing inspection and a final inspection to verify address numbers were reinstalled. RECOMMENDATION Approve the addition to the Community Development Department service charges of a flat building permit fee of $50.00 for replacing siding on a single- family dwellings and accessory structures. Agenda # MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: Conditional Use Permit Review PROJECT: The Gardens LOCATION: Summer Lane, east of McMenemy Street DATE: May 12, 2003 INTRODUCTION The conditional use permit (CUP) for The Gardens planned unit development (PUD) is due for review. This PUD is for a 20 -unit town house development on a private -drive cul -de -sac (Summer Lane) on the east side of McMenemy Street. Refer to the maps on pages three.through six and the city council minutes starting on page seven. BACKGROUND On June 11, 2001, the city council approved the following for this site: 1. A conditional use permit (CUP) for a planned unit development (PUD) for a 22 -unit housing development. In this case, the site will have ten two -unit owner - occupied townhome buildings. 2. A preliminary plat for the town house lots and the lots for the common area, ponding areas and the existing apartment building. 3. The design plans for the site, landscaping and buildings. (See the final plat on page five.) On December 10, 2001, the city council approved the final plat for this development. On June 10, 2002, the city council reviewed this permit and agreed to review it again in one year. DISCUSSION The contractor has finished this development and staff is not aware of any problems in this site. As such, the city should only review this PUD if a problem. develops or if the owner proposes a major change to the site. RECOMMENDATION Review the conditional use permit (CUP) for The Gardens development on Summer Lane again only if a problem develops or if the owner proposes a major change to the site. REFERENCE INFORMATION. SITE DESCRIPTION Site size: 5 acres SURROUNDING LAND USES North: Existing apartment building at 1860 McMenemy Street and Saint Jeromes South: Houses on McMenemy Street and on Ripley Avenue and a ponding area West: MnDOT property and undeveloped property across McMenemy Street East: Houses an Desoto Street PLANNING Existing Land Use Plan designation: R -3(M) (medium - density residential) Existing Zoning: R -3 (multiple - family residential) p:secl7 /gardens PUD Review.mem Attachments: 1. Location Map 2. Property Line /Zoning Map 3. Proposed Final Plat 4. Proposed Landscape Plan 5. June 11, 2001 City Minutes - 2 Attachment 1 2640N `� 1 PLAZA Cif? 2 ALVARADO DR 3 SELVCIREST OR _ PAL 4 DEAWLLE DR { 5 MERIDLAN' DR Q 0 Q z 22 Q C W 240ON CO. RD. 82 P ( IRAIr 111 111 � . D LITTLE CANADA � : � � f DR. w 35E o #.AU. tE RD: a' LAUR I z E X T. 25 10 n �• c - �` . COUNTY RD. B+ a EL RIDGE a AV E. ECDRtDGE AVE. vi as `i1 in ,.. Sandy , , BELMONT LN. $ Oe6riine BELMONT • � La k e , - = -. 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MUD 4 SONS, INC LAND SUR1/TrORS PROPOSED FINAL PLAT 5 4 N Attachment 4 • THE �3�►.F2C7►EN3 . LANDSCAPE PLAN 0rwv E%XXw , got 7+vRTH Z A � A E {.stow. Pls.l.,io� s.,w+ Z14 Oft k Y �� 1 l� r y u � • a k i.; FML S * a , SU1MIMM LAME .a •�• �t C z G.L F -s W 4 Fit , � •. • � r [4 LF IL M e F N • MAMRPMM t it? L oa M& c ST. VAut. WL w-waax 4 DEacM MORM ASSOCIATES LANDSCA SHORE LML sst ass sas PROPOSED LANDSCAPE PLAN 6 4 N Attachment 5 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 11, 2001 Council Chambers, Municipal Building Meeting No. 01 -12 1. 7:00 P.M. (7:20 P.M.) The Gardens (McMenemy Street) A. Conditional Use Permit (CUP) for planned unit development (PUD) B. Preliminary Plat C. Design Approval a. Mayor Cardinal convened the meeting for a public hearing. b. City Manger Fursman introduced the staff report. c. Assistant City Manager Melinda Coleman presented the specifics of the report. d. Community Design Review Boardmember Olson presented specifics of the plan review. e. Planning Commissioner Rossbach presented specifics of the staff report. f. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person(s) was /were heard: Tom Rothbauer, 1876 McMenemy, Maplewood Tom Duellman, 1843 Desoto Street, Maplewood Jay Swenson, 1780 McMenemy, Maplewood Joseph Kolasa, 1855 Desoto Street, Maplewood Keith Colvard, 386 Ripley Avenue, Maplewood, Paulette Webb, 382 Ripley Avenue, Maplewood Steven Albert, 387 Ripley Avenue, Maplewood Chris McDonnell, 379 Ripley Avenue, Maplewood Rich Kiplin, 405 Ripley Avenue, Maplewood g. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to eliminate all language referring to a trail in the Conditional Use Permit Resolution for The Gardens. Councilmember Collins seconded. Ayes - All Councilmember Allenspach moved to adopt the following resolution approving a conditional use permit for The Gardens, a 22 unit townhouse development on the east side of McMenemy Street, south of Roselawn Avenue RESOLUTION 01 -06 -050 CONDITIONAL USE PERMIT RESOLUTION THE GARDENS 7 WHEREAS, Mr. Gordie Howe, representing Masterpiece Homes, applied for a conditional use permit (CUP) for The Gardens residential planned unit development (PUD). WHEREAS, this permit applies to undeveloped property next to the apartment building at 1860 McMenemy Street, south of Roselawn Avenue in Section 17, Township 29, Range 22, Ramsey County, Minnesota. (PIN 17- 29- 22 -32- 0009.) WHEREAS, the history of this conditional use permit is as follows: 1. On May 21, 2001, the planning commission recommended that the city council approve this permit. 2. On June 11, 2001, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit, because: 1. The use.would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, .drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. J 8 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design.. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the plans date - stamped May 3, 2001 except where the city requires changes. Such changes shall include: a. Revising the grading and site plans to show: (1) Revised storm water pond locations and designs as suggested or required by the watershed district or city engineer. The ponds shall meet the city's NURP Pond ordinance standards. (2) The developer minimizing the loss or removal of natural vegetation and large trees. These plans shall make every attempt possible to save the double oak clump between Lots 2 and 3, the 8 -inch oak tree south of Lot 6 and the basswood clump in front of building 22. (3) Summer Lane must be at least 28 feet wide to allow parking on its north side. The city council may approve major changes to the plans. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3.* Have the city engineer approve final construction and engineering plans. These plans shall include: a. The grading, utility, drainage, erosion control, streets, driveway, tree preservation/replacement, and parking plans. The cul -de=sac bulb shall have the minimum radius necessary to ensure that emergency vehicles can turn around. b. The following changes for the storm sewer plans: (1) There shall be an equalizer pipe between the proposed north pond and the existing pond south of the site. This equalizer pipe shall be placed at or below 902.0, such that the elevations of both ponds would begin to equalize after either pond was to reach an elevation of 902.0 This equalizer pipe would likely run between Lots 15 and 16. The grades and elevations of the storm sewer shall be designed and installed to prevent any storm sewer flow to W the existing pond south of the site until the north pond reaches an elevation of 902.0. (2) The developer shall enclose the new pond with afour -foot- high, black, vinyl- coated chain -link fence. -(The fence shall not be six feet high as shown on the plans.) The contractor also shall install a gate in the fence as may be required by the city engineer. C. The following for the streets and driveways: (1) Curb and gutter along Summer Lane, if the city engineer decides that it is necessary. d. A revised storm water management plan for the proposal. e. Using, where at all feasible, the existing 6 -inch water service stub when connecting to the water main (rather than open cutting McMenemy Street). f. Providing at least one additional fire hydrant between McMenemy Street and the end of the cul -de -sac, so there are at least two hydrants along Summer Lane. 40 The design of the ponds shall meet Maplewood's NURP pond ordinance standards and shall be subject to the approval of the city engineer. The developer shall be responsible for getting any needed off -site pond and drainage easements, if applicable. r 5. The developer or contractor shall: a. Complete all grading for the site drainage and the ponds, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. C. Remove any debris, junk or fill from the site. d. Restore all disturbed areas within the pond with a native seed mix approved by the watershed district and by the city engineer. 6. The approved setbacks for the principal structures in The Gardens PUD shall be: a. Front -yard setback (from a private driveway): minimum - 20 feet, maximum - 25 feet b. Front -yard setback (public side street): minimum - 30 feet, maximum - 35 feet 10 C. Rear -yard setback: minimum - 30 feet, maximum - none d. Side -yard setback: minimum - 10 feet to a property line and 20 feet minimum between buildings, maximum - none 7. The developer or builder will pay the city. Park Access Charges (PAC fees) for each housing unit at the time of the building permit for each housing unit. 8. The city council shall review this permit in one year. Councilmember Koppen seconded Ayes — All Councilmember moved to approve the preliminary plat and design _ approval for The Gardens. The city bases this approval on the findings required by code. (Refer to the resolution for the specific findings.) Approval is subject to the following conditions: The developer shall complete the following before the city council approves the final plat: 1. Sign an agreement with the city_ that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. C. Provide all required and necessary easements (including ten -foot drainage and utility easements along the front and rear lot lines of each lot and five -foot drainage and utility easements along the side lot lines of each lot). d. Have Xcel Energy install Group V rate street lights in at least two locations. One shall be at the intersection of McMenemy Street and the proposed private driveway (Summer Lane) and the other near the intersection of the trail and Summer Lane. The exact style and location shall be subject to the city engineer's approval. e. Pay the city for the cost of traffic- control, street identification and no parking signs. f. Cap, seal and abandon any wells that may be on the site, subject to Minnesota rules and guidelines. 2.* Have the city engineer approve final construction and engineering plans. These plans shall include grading, utility, drainage, erosion control, tree, 11 trail, driveway and street plans. The plans shall meet the following conditions: a. The erosion control plans shall be consistent with the city code. b. The grading plan shall show: (1) The proposed building pad elevation and contour information for each building site. The lot lines on this plan shall follow the approved preliminary plat. (2) Contour information for all the land that the construction will disturb. (3) Building pads that reduce the grading on site where the developer can save large trees. (4) The street, driveway and trail grades as allowed by the city engineer. (5) All proposed slopes on the construction plans. The city engineer shall approve the plans, specifications and management practices for any slopes steeper than 3:1. On slopes steeper than 3: 1,- the developer shall prepare and implement a stabilization and planting plan. These slopes shall be protected with wood fiber blanket, be seeded with a no- maintenance vegetation and be stabilized before the city approves the final plat. (6) All retaining walls on the plans. Any retaining walls taller than four feet require a building permit from the city. The developer shall install a protective rail or fence on top of any retaining wall that is taller than four feet. (7) Sedimentation basins or ponds as required by the watershed board or by the city engineer. (8) No grading beyond the plat boundary without temporary grading easements from the affected property owner(s). (9) A minimum of a 10- foot -wide, 10:1 bench below the normal water level (NWL) of any pond designed to be a wet pond. The depth of the pond below the NWL shall not exceed four feet. (10) Emergency overflow. swales as required by the city engineer or by the watershed. district. The overflow swales shall be 10 feet wide, one foot deep and protected with approved permanent soil - stabilization blankets. 12 (11) Restoration of the pond area being done with native seed mix or vegetation as approved by the city engineer and by the watershed district. This requirement is an addition to the required planting shown on the landscape plan. (12) Drainage areas and the developer's engineer shall provide. the city engineer with the drainage calculations. The drainage design shall accommodate the run -off from the entire project site and shall not increase the run -off from site. (13) Creative design for the proposed storm water pond with curves, rather than straight sides, for a more aesthetic design and visual appeal. The pond, however, shall have the required storm water capacity. C. * The tree plan shall: (1) Be approved by the city engineer before site grading or final plat approval. (2) Show where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. Specifically, the developer shall make every effort to save the double oak clump between Lots 2 and 3, the 8 -inch oak tree south of Lot 6 and the basswood clump in front of building 22. (3) Show the size, species and location, of the replacement and screening trees. The deciduous trees shall be at least two and one half (2 %2) inches in diameter and shall be a mix of red and ,white oaks, ash, lindens, sugar maples or other native species., The coniferous trees shall be at least eight (8) feet tall and shall be a mix of Austrian pine and other species. (4) Show no tree removal beyond the approved grading and tree limits. (5) Include for city staff a detailed tree planting plan and material list. (6) Group the new trees together. These planting areas shall be: (a) near the ponding areas (b) on the slopes (c) along the, south side of the site to help screen the development from the existing houses to the south (7) Show the planting of at least 71 trees after the site grading is done and increase the number of plantings by the ponding areas. 13 (8) Work with the neighbors to provide a privacy buffer using plantings and hedges, not fencing. d. The street, driveway, and utility plans shall show: (1) The private driveway (Summer"Lane) shall be a 9 -ton design with a maximum street grade of eight percent and the maximum street grade within 75 feet of all intersections at two percent. (2) Water service to each lot and unit. . (3) Repair of McMenemy Street (street and boulevard) after the developer connects to the public utilities and builds the private driveway. (4)_ The developer enclosing the new pond with a four -foot- high, black, vinyl- coated chain -link fence. (The fence shall not be six feet high as shown on the plans.) The contractor also shall install a gate in the fence as may be required by the city engineer. (5) Size and location of the sanitary sewer service for the existing apartment building. (6) The private driveways with continuous concrete curb and gutter except where the city engineer decides that it is not needed for drainage purposes. (7) The coordination of the water main locations, alignments and sizing with the standards and requirements of the Saint Paul Regional Water Services (SPRWS). Fire -flow requirements and hydrant locations shall be verified with the Maplewood Fire Department. (8) All utility excavations located within the proposed right -of- ways or within easements. The developer shall acquire easements for all utilities that would be outside the project area. (9) The plan . and profiles of the proposed utilities. (10) Details of the ponds and the pond outlets. The outlets shall be protected to prevent erosion. e. The drainage plan shall ensure that there is no increase in the rate of storm -water run -off leaving the site above the current (predevelopment) levels. The developer's engineer shall: (1) Verify pond, inlet and pipe capacities. 14 (2) Have the city engineer verify the drainage design calculations. 3. Pay the costs related to the engineering department's review of the construction plans. 4. Change the plat as follows: a. Show drainage and utility easements along all property lines on the final plat. These easements shall be ten feet wide along the front and rear property lines and five feet wide along the side property lines. b. Label the common areas as outlots. C. Add drainage and utility easements as required by the city engineer. d. Label the private street as Summer Lane on all plans. 5. Secure and provide all required easements for the development. These shall include any off -site drainage and utility easements. 69 Sign a developer's agreement with the city that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b. *Place temporary orange safety fencing and signs at the grading limits. C. ✓ Provide for the repair of McMenemy Street (street, curb and gutter and boulevard) after the developer connects to the public utilities and builds the private driveway. 7. Record ,the following with the final plat: a. All homeowners' association documents. b. An access agreement for the existing apartment building that ensures the tenants may use Summer Lane for ingress and egress. C. A covenant or deed restriction that prohibits any further subdivision or splitting of the lots or parcels in the plat that would create additional building sites unless approved by the city council. The applicant shall submit the language for these dedications and restrictions to the city for approval before recording. 8 *. Submit the homeowners' association bylaws and rules to the director of community development. These are to assure that there will be one responsible 15 party for the maintenance of the common areas, private utilities, driveways and structures. 9. The developer shall complete all grading for public improvements and overall site drainage. The city engineer shall include in the developer's agreement any grading that the developer or contractor has not completed before final plat approval. 10. Obtain a permit from the Ramsey- Washington Metro Watershed District for grading. If the developer decides to final plat part of the preliminary plat, the director of community development may waive any conditions that do not apply to the final plat. *The developer must complete these conditions before the city issues a grading permit or approves the final plat. Approved the plans date - stamped May 3, 2001 (site plan, landscape plan, grading and drainage plans and building elevations) for The Gardens. The city bases this approval on the findings required by the code. The developer or contractor shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: a.* Have the city engineer approve final construction and engineering plans. These plans shall include: grading, utility, drainage, erosion control, tree, sidewalk and driveway and parking lot plans. The plans shall meet the following conditions: (1) The erosion control plan shall be consistent with city code. (2) The grading plan shall: (a) Include building, floor elevation and contour information. (b) Include contour information for the land that the construction will disturb. (c) Show sedimentation basins or ponds as may be required by the watershed board or by the city engineer. A revised design for the storm water pond that shows curves, rather than straight sides, for a more aesthetic design and visual appeal. The pond, however, shall have the required, storm water capacity. (3) All the parking areas and Summer Lane shall have continuous concrete curb and gutter except where the city engineer decides it is not needed. 16 (4) There shall be no parking on the south side of the 28- foot -wide Summer Lane. The developer or contractor shall post Summer Lane and the driveways with no parking signs to meet the above- listed standard. b. Submit a certificate of survey for all new construction and have each building staked by a registered land surveyor. C. Submit a revised landscape plan to staff for approval which incorporates the following details: (1) All lawn areas shall be sodded. The city engineer shall determine the vegetation within the ponding area and the rain water gardens. (2) Shifting some of the trees proposed for the north side of the pond and the cul -de -sac to the south and east sides of the pond. (3) The developer shall install landscaping in the ponding area to break the appearance of the deep hole and to promote infiltration. Such landscaping shall be approved by the city engineer and shall be shown on the project landscape plans. (4) Having in- ground irrigation for all landscape areas (code requirement). (5) The plantings proposed around the front of the units shown on the landscape plan date - stamped May 3, 2001, shall remain on the plan. (6) A concrete walk from the driveway to the door of each unit. d. Show that Ramsey County has recorded the final plat for this development. e. The end units of the three -unit buildings shall have the same covered porch detailing as shown on the two -unit buildings. 3. Complete the following before occupying each building: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards and sod all turf areas. C. Complete all landscaping and turf irrigation for that building and its rain water garden(s). d. Install the required concrete curb and gutter. e. Put addresses on each building for each unit. 17 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed .by June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. C. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. The director of community. development may approve minor changes. Councilmember Allenspach seconded. Ayes All W Agenda # MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: Dearborn Meadow East LOCATION: Castle Avenue, 'north of Cope Avenue DATE: May 20, 2003 INTRODUCTION Project Description Mr. Pat Kinney is proposing revisions to the approved Dearborn Meadow town house development. In 2002, the city approved plans for Dearborn Meadows with nine town houses (in. four twinhomes and one single unit). The approval for the nine units was fora 2.11 -acre site. The revised plan now has a total of 15 town houses (in seven twinhomes and o single unit) on a 3.58 -acre site on the south side of Castle Avenue, north of Cope Avenue. Refer to the maps on pages 15 -20. A homeowners' association would own and maintain the common areas. Each building would have horizontal -lap vinyl siding, aluminum soffits and fascia and brick veneer on the fronts. In addition, each unit would have a two -car garage. (See the elevations on page 24 and the enclosed plans.) Requests To build this project, Mr. Kinney is requesting that the city approve: 1. A revision to an approved conditional use permit (CUP) for a planned unit development (PUD). The revised PUD will allow the development of the site with 15 town houses to be on smaller lots than code usually allows (in area and in width) and to have them on a private driveway. 2. A revised preliminary plat for 15 lots for the 15 housing units. (See the map on page 18.) 3. The design plans for the site, landscaping and buildings. BACKGROUND. On July 22, 1985, the city approved a plan amendment and a rezoning for the property between Castle and Cope Avenues, east of the property at 1930 Castle Avenue. The .land use plan change was from RL (low- density residential) to BW (business warehouse) and RM (medium - density residential). The zoning map change was from R -1 (single dwellings) and BC (business commercial) to M -1 (light manufacturing) and R -2 (single and double dwellings). These changes were required by the district court after Hillcrest Development sued the city to overturn a zoning map change from BC to R -1 that the council made on September 12, 1983. On May 15, 2000, the planning commission recommended approval of the land use plan and zoning map changes and the lot -area and lot -width variances for a 10 -unit proposal. For the preliminary plat, the commission split their vote four to four. On May 23, 2000, the community design review board recommended that the city council deny the 10 -unit proposal. The board felt that the site was too dense based on the configuration of the buildings. They felt that 15 feet between structures was too little and that the southerly buildings should be reoriented to face north with their backyards butting up to the backyards to the south. After much discussion and the recommendation from these meetings, Mr. Ackerman withdrew his development requests before staff sent the .10 -unit proposal to the city council. On June, 10, 2002, the city council made several approvals for the nine -unit Dearborn Meadows townhouses. These included: 1. A change to the comprehensive plan. This was from M -1 (light manufacturing) to R -2 (single and double dwellings) for the site. (See the existing land use map on page 16.) 2. A change to the zoning map. This was from M -1 (light manufacturing) to R -2 ( and double dwellings) for the site. Refer to the property line /zoning map on page 17. 3. A conditional use permit (CUP) for a planned unit development (PUD). This PUD was to allow the town houses to be on smaller lots than code usually allows (in area and in width) and to have them on a private driveway. 4. A preliminary plat for nine lots for the nine housing units. (See the map on page 25.) 5. The design plans for the site, landscaping and buildings. City staff also proposed the city change the zoning map and land use plan designations for two areas next to the proposed development. These changes were from M -1 (light manufacturing) to R -2 (single and double dwellings ). The council approved these changes as well.. DISCUSSION Land Use and Zoning With the actions of the city council in 2002, the city has now planned and zoned this area R -2 (single and double dwellings). These designations allow single and double dwellings with up to 6 units per gross acre. Compatibility Staff does not find a problem with this proposal in terms of compatibility and land use. The proposed townhouses would be on property that the city has planned and zoned for double dwellings. The site is near Highway 36 and next to single dwellings. Developers will often build townhomes next to single dwellings. A recent example is with the New Century Addition in south Maplewood. The developer, Robert Engstrom, is presently developing this neighborhood with a mix of single dwellings and townhomes. There are many other examples in Maplewood, such as Afton Ridge, Southwinds, Bennington Woods and the Carriage Homes of Maple Hills where this is the case. Dens As proposed, the 15 units on the 3.58 -acre site means there would be 4.19 units per acre. This is consistent with the density standards in the comprehensive plan for double dwelling residential development. In addition, the proposed change would expand the residential uses on a street that is now primarily used by the existing homes in this area. Thus, the proposal meets the goals in the comprehensive plan by having similar uses fronting on the same street. 6 PLANNED UNIT DEVELOPMENT (PUD) REVISION I Conditional Use Permit Section 36- 438(b) of the city code says that it is the intent of the PUD code "to provide a means to allow flexibility by substantial deviations from the provisions of this chapter, including uses, setbacks, height and other regulations. Deviations may be granted for planned unit developments provided that: 1.1 Certain regulations contained in this chapter should not apply to the proposed development because of its unique nature. 2. The PUD would be consistent with the purposes of this chapter. 3. The planned unit development would produce a development of equal or superior quality to that which would result from strict adherence to the provisions of this chapter. 4. The deviations would not constitute a significant threat to the property values, safety, health or general welfare of the owners or occupants of nearby land. 5. The deviations are required for reasonable and practicable physical development and are not required solely for financial reasons." The applicant has applied for a conditional use permit (CUP) for a planned unit development (PUD) for the 15 -unit housing .development. They are requesting the CUP revision for the PUD because of. expanded project. size and for the proposed lot widths and lot sizes. The developer is proposing a small lot around each dwelling unit. A homeowners' association would own and maintain the rest of the land, including private driveway. Exchanging the common land for larger lot sizes would not change the location, design or number of units in this development. In addition, the city has approved similar ; styled developments in the past such as Holloway Ponds at Holloway Avenue and Beebe Road. In this case, the proposal would have 15 town house units in eight buildings. In addition, having a PUD gives the city and developer a chance to be more flexible with site design and development details than the standard city requirements would normally allow. The developer intends to sell each of the townhomes and expects that each unit will sell for at least $249, 000. Preliminary Plat Revision Density and Lot Size As now proposed, the 15 units on the 3.58 -acre site means there would be 4.19 units per acre (an average of 10,396 square feet per unit). This is consistent with the density standards in the comprehensive plan for double dwelling residential development and is well above the 6,000 square -foot minimum lot area that the city requires for each unit in a double dwelling. Maplewood has zoned the properties on the north side of Cope Avenue R -2 (single and double dwellings). This also is the zoning for undeveloped land between Cope and Castle Avenues. The city requires each single dwelling lot in this zoning district to have at least 60 feet of frontage and be at least 7,500 square feet in area. Double dwellings in this district are to have 120 feet of 3 street frontage and be at least 12,000 square feet in area. The existing lots on the north side of Cope Avenue meet or exceed these standards. Public Utilities There are sanitary sewer, storm sewer and water in Castle and Cope Avenues to serve the proposed development. Specifically, the city designed and built the storm sewer in Cope Avenue to accommodate drainage from a large area north of Cope Avenue. The developer's plans will connect their pipes to the existing storm and sanitary sewer pipes. Tree Removal /Replacement The plans for Dearborn East show the removal of nine large trees (ash, box elders and elm), but the developer would preserve six existing trees (3 ash and 3 elm). In addition, the plans show the developer saving 15 large trees (oaks and ash) in the first phase of the development. The proposed landscape plan for this phase (page 21) shows the developer planting six spruce trees, seven seedless ash and three white pine trees (a total of 16 replacement trees). The city should require the developer to plant at least two more trees in this phase of the development (for a total of 18) to replace at a two-to-one ratio the nine trees that he will be removing. Wetland ordinance The Ramsey/Washington Metro Watershed District reviewed and approved the first phase of the development and has issued Mr. Kinney a permit. They have classified the wetland on proposed Outlot A (within the first phase) as a Class Five Wetland. These are the wetlands that humans have impacted the most and have the least diverse types of vegetation and the least community resource significance. This wetland classification does not require a buffer area. However, the building foundations must be at least ten feet from the edge of the wetland. The proposed grading plan (on page 20) meets these requirements. The project contractor has started grading the site, including the ponding area, following the approved plans. Drainage Concerns Several neighbors expressed concern over the potential for increased runoff and flooding due to this development. The neighbors also have told staff that there has been an on going drainage problem for the area between Cope and Castle Avenues for several years. Specifically, there are properties that have low areas that tend to collect storm water and this water does not drain off quickly. The city should require that the grading /drainage plan would not increase the storm- water flow onto any neighbor's land. (Please also see the comments from the Assistant City Engineer starting on page 26.) The plans approved by the city in 2002 for this area show the' developer expanding the wetland to form a larger area for the collection of storm water. As proposed, the utility plan shows most of the storm water from the site, including the private driveways, and the drainage from the undeveloped area east of the site, going into the expanded ponding area. The developer is proposing that the overflow from the pond go into new and existing storm sewer pipes that connect to the city drainage system in Cope Avenue. These designs are all consistent with the plans approved by the city and the watershed district in 2002. Based on the latest plans, the developer's engineer provided the City Engineer with 4 information and calculations about the storm water. These show that this project will actually reduce the amount of storm water running off the site. Building Design. The proposed buildings should be attractive and would fit in with the design of the existing homes. They would have an exterior of horizontal vinyl siding with brick veneer on the fronts and the roof would have asphalt shingles. (See the drawings on page 24.) When the CDRB reviewed the plans for Dearborn Meadow in 2002, they added a condition of approval that the builder present a revised building plan to staff that shows brick wainscoting on the north side of the building along Castle Avenue. The CDRB was concerned about the appearance of the buildings from the public streets, including Highway 38. As such, they thought that having the builder add more brick to the street side of the buildings would improve the appearance. The city should now continue, this same condition for the north side of all the buildings along Castle Avenue. This would include the street side of Unit 1 of Block 2 of Phase One and Units 7, 8 and 9 of. Phase Two (Dearborn Meadow East). Landscaping The proposed project plans keep many of the existing trees around the perimeter of the site and near the wetland. As proposed, the developer would plant 16 larger (replacement) trees in this phase of the development. These include a group of black -hills spruce along the north and east property lines, seven ash trees (one near each unit) and three white pines along the east property line. (See the plan on page 21.) The landscape plan (page 23) also shows the proposed plantings around each unit that will include a spires, junipers, dogwoods and arborvitaes. The landscape plan for Phase One (page 22) shows the developer planting a row of 11 black hills spruce along the south property line of the site. The city should require the developer to follow this plan for the first phase and make the changes to the landscape plan noted below. While the landscape plan for the new phase is a good start, the developer should add more trees for screening along the north and south sides of the site. These are intended to screen the new homes from the highway and from the existing houses to the south. The applicant should revise the landscape plan to show these additional trees and to be consistent with Maplewood ordinance standards including making the ash trees at least 2 1/2 inches in caliper, balled and burlapped. The plantings proposed around foundations of the units should remain on the plan. In addition to the above, all yard areas should be sodded (except for mulched and edged planting beds). Other Comments Police Department Deputy Chief John Banick of the Maplewood Police Department noted that he wanted the city to be sure that there is enough room within the site to allow emergency vehicles (including fire trucks) to maneuver. 5 Fire Marshal Butch Gervais, the Maplewood Fire Marshal, wants the city to make sure the end of the driveways are large enough for proper snow removal and for the maneuvering of emergency vehicles. Commission Actions On May 5, 2003, the planning commission recommended approval of the proposed PUD change and the proposed preliminary plat revision, subject to the staff conditions. On May 13, 2003, the CDRB recommended approval of the design plans for the proposal. RECOMMENDATIONS A. Approve the resolution starting on page 28. This resolution approves a revision to the conditional use permit for a planned unit development for the 15 -unit Dearborn Meadow and Dearborn Meadow East development on the south side of Castle Avenue. The city bases this approval on the findings required by code. (Refer to the resolution for the specific findings.) Approval is subject to the following conditions: 1. All construction shall follow the plans approved by the city. The ,city council may approve major changes to the plans. The Director of Community Development_ may approve minor changes to the plans. Such changes shall include: _ a. Revising the grading and site plans to show: (1) The developer minimizing the loss or removal of natural vegetation including keeping and protecting as many of the trees as possible. (2) All driveways at least 20 feet wide. If the developer wants to have parking on one side of the main drive (Castle Place), then it must be at least 28 feet wide. (3) All parking stalls with a width of at least 9.5 feet and a length of at least 18 feet. (4) Revised storm water pond locations and designs as suggested or required by the watershed district or city engineer. The ponds shall meet the city's design standards. 2. The proposed construction (of Dearborn Meadow East) must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. Have the city engineer approve final construction and engineering plans. These plans shall meet all the conditions and changes noted in the engineer's memo dated April 28, 2003. 4. The approved setbacks for the principal structures in the Dearborn Meadow shall be: a. Front -yard setback (from a public street or a private driveway): minimum - 20 feet, maximum — 35 feet L b. Front -yard setback (public side street): minimum - 30 feet, maximum -none c. Rear -yard setback: 30 feet from any adjacent residential property line d. Side -yard setback (town houses): minimum - 20 feet from a property line and 20 feet minimum between buildings. 5. The developer or builder will pay the city Park Access Charges (PAC fees) for each housing unit at the time of the building permit for each housing unit. 6. The developer or contractor shall: a. Complete all grading for the site drainage and the ponds, complete all public improvements and meet all city requirements. b. Place temporary orange safety fencing and signs at the grading limits. c. Remove any debris or junk from the site. 7. The city council shall review this permit in one year. B. Approve the Dearborn Meadow East preliminary plat (received by the city on April 7, 2003). The developer shall complete the following before the city council approves the final plat: 1. Sign an agreement with the city that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. C. =Pay the city for the cost of traffic- control, street identification and no- parking signs. d. Provide all required and necessary easements (including all utility easements and ten -foot .drainage and utility easements along the front and rear lot lines of each lot and five -foot drainage and utility easements along the side lot lines of each lot). e. Cap and seal any wells on site. . f. Have Xcel Energy install a street light at the intersection of Castle Avenue and the proposed private driveway (Castle Place). The exact location and type of light shall be subject to the city engineer's approval. g. Install permanent signs around the edge of the wetland buffer easement. These signs shall mark the edge of the easements and shall state that there shall be no mowing, vegetation cutting, filling, grading or dumping beyond this point. City staff shall approve the sign design and location before the contractor installs them. The developer or contractor shall install these signs before the city issues building permits in this plat. h. Install survey monuments along the wetland boundaries. 7 2.* Have the city engineer approve final construction and engineering plans. These plans shall include grading, utility, drainage, erosion control, tree, and street plans. The plans shall meet all the conditions and changes listed in the memo dated April 28, 2003, and shall meet the following conditions: a. The erosion control plans shall be consistent with the city code. b. The grading plan shall: (1) Include proposed building pad elevation and contour information for each home site. The lot lines on this plan shall follow the approved preliminary plat. (2) Include contour information for all the land that the construction will disturb. (3) Show housing pads that reduce the grading on sites where the developer can save large trees. (4) Show the proposed street and driveway grades as allowed by the city engineer. (5) Include the tree plan that: • Shows where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. • Shows no tree removal beyond the approved grading and tree limits. (6) Show drainage areas and the developer's engineer shall provide the city, engineer with the drainage calculations. The drainage design shall accommodate the runoff from the surrounding areas. The undeveloped parcel to the east of this site shall have unrestricted access to the storm sewer with a capacity to accommodate post development runoff. c. The street and utility plans shall show the: (1) Water service to each lot and unit. (2) Repair of Castle Avenue (street and boulevard) after the developer connects to the public utilities and builds the private .driveways. 3. Paying for costs related to the engineering department's review of the construction plans. 4. Change the plat as follows: a. Add drainage and utility easements as required by the city engineer. This shall include a 30- foot -wide easement for the existing 16 -inch water main and easements for any other existing utilities on the site. The Saint Paul Regional Water Services (SPRWS) shall approve the description and location of the easement for the water main. b. Show drainage and utility easements along all property lines on the final plat. These easements shall be ten feet wide along the front and rear property lines and five feet wide along the side property lines. 0 c. Label the north /south part of the private driveway as Castle Place, label Castle Street as Castle Avenue and label the east/west part of the private driveway as Castle Court on all plans. d. Label the common area as Outlot A. 5.. Secure and provide all required easements for the development including any off -site drainage and utility easements. 6. The developer shall complete all grading for public improvements and overall site drainage. The city engineer shall include in the developer's agreement any grading that the developer or contractor has not completed before final plat approval. 7. If necessary, obtain a permit from the Ramsey- Washington Metro Watershed District for grading. 8. If the developer decides to final plat part of the preliminary , plat, the director of community development may waive any conditions that do not apply to the final plat. 9.* Submitting the homeowners' association bylaws and rules to the director of community development. These are to assure that there will be one responsible party for the maintenance of the private utilities, driveways and common areas. *The developer must complete these conditions before the city issues a grading permit or approves the final plat. C. Approve the plans date - stamped April 7, 2003, (site plan, landscape plan, grading and drainage plans and building elevations) for Dearborn Meadow. The city bases this approval on the findings required by the code. The developer or contractor shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: a.* Have the city engineer approve final construction and engineering plans. These plans shall include: grading, utility, drainage, erosion control, tree, sidewalk and driveway and parking lot plans. The plans shall meet the following conditions: (1) The erosion control plan shall be consistent with city code. (2) The grading plan shall: (a) Include building, floor elevation and contour information. (b) Include contour information for the land that the construction will disturb. (c) Show sedimentation basins or ponds as may be required by the watershed board or by the city engineer. (d) Show a berm (two to four feet high) along the south property line of the site. (3)* The tree plan shall: (a) Be approved by the city engineer before site grading or tree removal. (b) Show where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. (c) Show the size, species and location of the replacement trees. The deciduous trees shall be at least two and one half (2 1 /2) inches in diameter and shall be a mix of red and white oaks and sugar maples. (d) Show no tree removal beyond the approved grading and tree limits. (4) All the parking areas and driveways shall have continuous concrete curb and gutter except where the city engineer decides that it is not needed. The applicant and the city engineer shall review the curbing plan to possibly eliminate the right angles on the east end of Castle Court. (5) There shall be no parking on one side of the 28- foot -wide driveway (Castle Place). The developer or contractor shall post Castle Place with no parking signs to meet the above - listed standard. The city will allow parking on Castle Court. b. - Submit a certificate of survey for all new construction and have each building staked . by a registered land surveyor. c. Submit a revised landscape plan to staff for approval that incorporates the following details: (1) All trees would be consistent with city standards for size, location and species. (2) Planting (instead of sodding) the disturbed areas around the wetland - with native grasses and native flowering plants. The native grasses and flowering plants shall be those needing little or no maintenance and shall extend at least four feet from the ordinary high water mark (OHWM) of the pond. This is to reduce maintenance costs and to reduce the temptation of people mowing into the pond. (3) The ash trees must be at least 2 1 /2 inches in caliper, balled and burlapped. (4) The plantings proposed around the front of the units shown on the landscape plan date - stamped April 7, 2003, shall remain on the plan. (5) In addition to the above, the contractor shall sod all front, side and rear yard areas (except for mulched and edged planting beds and the area within the wetland easement). (6) The contractor shall restore the Castle Avenue boulevard with sod. 10 (7) Adding ten ,more evergreen trees (Black Hills spruce or Austrian pines) to the proposed evergreen trees along the north and south property lines of the site. These trees are to be at least six feet tall and the contractor shall plant these trees in staggered rows on the berm. This shall include adding trees between proposed Units 7 and 8 at the northeast comer of the site. d. Present a color scheme for the buildings with a variety of colors to staff for approval. e. Present a revised building. plan °for staff approval that shows brick wainscoting on the north sides of all the units that are along Castle Avenue. f. If necessary, get an access permit from MnDOT for the driveways that will be on Castle Avenue (as MnDOT has not turned Castle Avenue back to the city). g. Provide the city with a letter of credit or cash escrow for all required exterior improvements: The amount shall be 150 percent of the cost of the work. 3. Complete the following before occupying each building: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards. Sod all landscaped areas, except for the area within the easement, which may be seeded. c. Install continuous concrete curb and gutter along all interior driveways and around all open parking stalls. d. The developer or contractor shall: (1) Place temporary orange safety fencing and signs at the grading limits. (2) Remove any debris or junk from the site. e. Put addresses on each building for each unit. f. Provide a driveway turn around for Lot 7 on Castle Avenue. 4. If any, required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above - required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall .complete any unfinished exterior improvements by June 1 if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 11 CITIZENS' COMMENTS I surveyed the owners of the 44 properties within 350 feet of this site. Of the two replies, one was against and one had comments. Objection No — what part do you not understand? No, traffic bad, no drainage, we have fought before and will again. Win — win? No, it is only the realtor. Do not hurt us again. (Themmes — 1928 Castle Avenue) Comments Because of the nursing home next to us, we are at the bottom of a dam, so to speak. The run -off water from the property in question has nowhere else to go. Therefore, in keeping with the rest of the neighborhood, we feel that single dwelling homes would be the most appropriate and cause the least problems as far as drainage is concerned. We also hope that whatever is built on this property be of equal (or greater) value as the existing homes in this area and not be public (government) assisted housing. (Gehrke —1917 Cope Avenue) 12 REFERENCE INFORMATION SITE DESCRIPTION Site size: 3.6 acres Existing land use: Vacant SURROUNDING LAND USES North: Home Depot across Highway 36 South: Single and double dwellings on Cope Avenue West: Houses on Castle Avenue East: Houses on Castle. Avenue PLANNING Existing Land Use and Zoning designations: R -2 (single and double dwellings) Criteria for Conditional Use Permit Approval Section 36- 442(a) states that the city council may approve a CUP, based on nine standards. (See findings 1 -9 in the resolution on pages 28 and 29.) Application Date r The city received all the application materials for this request on April 7, 2003. State law requires the city to take action on this request by June 2, 2003, unless _the applicant agrees to a time extension. p:sec 11 \dearborn 2003 (15).mem Attachments: 1. Applicant's Statement 2. Location Map 3. Land Use Plan Map (E)dsting) 4. Property Line/Zoning Map 5. Proposed Preliminary Plat (15 Unit Plan) 6. Proposed Utility Plan (15 Unit Plan) 7. Proposed Grading Plan (15 Unit Plan) 8. Proposed Landscaping Plan — 2003 y 9. Landscape Plan — 2002 10. Typical Unit Landscape Plan - 2003 11. Proposed Building Elevations 12. Approved Nine Unit Plan — 2002 13. Comments from Chris Cavett dated April 28, 2003 14. Conditional Use Permit Revision for Planned Unit Development (PUD) Resolution 15. Project Plans (separate attachments) 13 Attachment 1 City of Maplewood Staff/Planning Commission Re: Dearborn Meadow (East Addition) I am asking the City of Maplewood, Staff and Planning commission to approve my request for the PUD of the Dearborn Meadows East Addition for the following- reasons. 1. Developing the site would be in unison with the Dearborn Meadows 1 St Phase, p g therefore not negatively affecting the residential character of the neighborhood. 2. The unit density of 4.8 units per acre is consistent with Phase 1 and well below the maximum code of 7.3 units for medium density residential development. 3. Grading and water runoff have been calculated when the V Phase was developed, not affecting the character of the land or affecting the surrounding properties. 4. The City will not incur additional costs for public t services since this will remain a private road, owned and serviced by the homeowners association. 5. The development will consist of single -level town homes with basements, which are difficult to find in the area, providing a need for empty nesters and or handicapped individuals looking for one level living. The PUD will allow for long time area residents to transition from older non functional homes in the city to a low maintenance lifestyle, without having to seek such housing alternatives outside the city limits. 6. Finally it's a win -win for the City and neighborhood residents, turning a piece of property which was once zoned light industrial and manufacturing into a medium density high quality town home community which will increase the tax base for Maplewood while providing quality housing and a good neighborhood to the surrounding residential properties. Respectfully Submitted, Patrick I Kinn 14 Attachment 2. � n RJIQATZ ZF AV LF 1 Pond 2 AMSEY OOUNIY cww � Kam , AVL Aft. NORTH SAINT PAUL N .. UFM AW- 01 1700 3400 it 9 1 Co. inw. x71�vE 1-� � � s� � 0 1 2 AVE �' � � �c�' SCALE tA HMRRIS AVE ROSEW000 AVE N. AV.. AVE RAUWY QQC#vTf NORTH SAINT PAUL I -A AW. Hou DAY AN AVE. coum 2. low � 3. 4. RIPIEY AVE. RI 44" AV Joe 1 ' � � � }'ii KWGSTON AVE KINGSTON AVE PRICE AVE rn � € i1MN01Q fJ! LOCATION MAP 15 4 N DE1�OPfT AVE Q 9RppK5 TAW AVE Ti E �EN1�i 4` Al >-- Nm GFiA1cVIEW AVE YNONG � i AVE sod �c� ► lalW AVE cow ��+E. AVE ��'� � LW AVE i w ear N .. UFM AW- 01 1700 3400 it 9 1 Co. inw. x71�vE 1-� � � s� � 0 1 2 AVE �' � � �c�' SCALE tA HMRRIS AVE ROSEW000 AVE N. AV.. AVE RAUWY QQC#vTf NORTH SAINT PAUL I -A AW. Hou DAY AN AVE. coum 2. low � 3. 4. RIPIEY AVE. RI 44" AV Joe 1 ' � � � }'ii KWGSTON AVE KINGSTON AVE PRICE AVE rn � € i1MN01Q fJ! LOCATION MAP 15 4 N Attachment Iwo O Now 7j v � � a.� BC R - %H) - 4� , . I�hh Y 36 intipel r er a . ii n m mm MaIM mi 1 1 + ' 44 am 31 r l •s / ! �/ 1� a , , . ' AFL. o -- ., - 6=2 -- z U -4v G R � I rui r� - ff4o3t -C KEY A 1 # 0 R1 = SINGLE DWELLINGS C R2 = SINGLE AND W DOUBLE DWELLINGS +� R3(M) = MEDIUM DENSITY RESIDENTIAL R3(H) = HIGH DENSITY RESIDENTIAL LBC = LIMITED BUSINESS COMMERCIAL l M1 = LIGHT MANUFACTURING W = WATER LAND USE MAP (EXISTING) (AFTER 2002 CHANGE) 16 Attachment 4 i [ p, BC (M) I # 3 ou7z.o� z � � HOME DEPOT 4t:F O I kT. ODA - - - - - - jr� o Op • 1 . 262 , s. N 537, s O ro - - Huey 3ry s HIGHWAY 36} R -1-V ■ rir ■ rl ■ ■ ■ ■I�iillr� � ■ ■ rr ■ rr ■ ■ ■I � ■ �■ ■ ,■ Ir,�r rir r r■ ■ ■ 1 $ Hw W / - 14WY T T.5 .�430Z3Z -K o• N YVY 5141 T + i•�-- Y S �'1 �' r , �/ 36 / S .7{/ 3Z • i ' T' + ! .r -- w wI E.5m 3 1. �. 4'?�� �Z - - �f -T - - -- - ----- -�,?�- CASTLE AVENUE - - - - - -' 00. O8 V 8 O wi l ` 15 21 � ( � • . p 00 (4 1) CD Q 1 16 17 19 �n 1 00 M -5 0 t'� I L� O *00 5 6 7 8 9 1 1922 C a� •, /C N N a is C i SITE R ' .. 1 1� 6 5 4' 3 2 1 1 1514 17 1 ' 23 24 25 26 '16 17 7.395 ISO , 013 ` 014 O . IC 1441800 03 r, 1 1 IRIE . C 8 5 12 11 10 9 7 6 �4 9 l g '09 (SZ� %AGATED� l 90 I 1` p� M M a� r 1' .1 • N � 1937 7 2 "� a co I-. . co _ , -- o - p0 1917 m � - � co 8 �, � v� - t- 3 2s o ? P Q3� 1995 C4 51 . -,,� -, ._ , o moo. _ ► - .. - • . . TA -COPE AVENUE AVE -� - - - - - RON t 3p 'Jb, 2'' 171.0-7 _ re0 �_ 1 ? " * ( _% C31 P c0 ,, oq N co et O 2271 - 1 et f 00 w co � 'C C t° 4 2272 r 04 �, �, 0� rn �; 199 0) or. Q b) Q; IV 79 79 79 78 - rg J 0 133.38 133 - - -- - - - -- - - - - -- � 1 a ? 22 62 (65) Q� ,r Doe 2517397 1� L �21� ry o0 tt 3 ki 135-1-7 - 42M 0 Q j i t jD 3�� •,��) KEY • '� R1 = SINGLE DWELLINGS 19) '° '4"�v`'$ oil p� R2 = SINGLE AND DOUBLE DWELLINGS R3 = MULTIPLE DWELLINGS 0 �1z6) BC = BUSINESS COMMERCIAL (7 p M1 =LIGHT MANUFACTURIN NIS LAURIE 2 -� 84,S2 115 ftj .29.c� .♦ &0 8 12 h n 8 .._ ,+ 2!� .39 - _ ?47.34__ ` — - Q _ 0 p M - C�,3� 133.31 133.31 - 30 ""`r""" """, '- (V 1 35 � d- ! l01. 3,z i „t is 9 h c 7 i a M (�7% I N° 76) PROPERTY LINE /ZONING MAP �.� IN APPLICANT'S SITE -- CITY -APPROVED CITY - APPROVED ZONING CHANGE -- 2002 . 4!9- q( 39)\ �C 1. 3S jS) z Smoot !33 o (34; to X 135 I�.... h (32 O !35 z n (32) SE, o° (31) - , 13 .34 R 90.15 7 (43) o ( n� 90 J.32.38 4 N 17 Attachment 5 -DBAR50RN MEADOW �. ��� EA t itION � P14T : (651) ' TELE: C6$1) 'T'13 -2569 �'�f � = = I GAR. i I +1 --i 1�. - I EHSnEG I i �� �� ^; �. 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I _ 1 0��o / I I `(/� y ON N.�� i > A ( 0 no m L -- PROPOSED - --� Zlzxz 0. g 1., t_ I - w,� _`_� I z o I ( ,_� `- ( I r v�1 - 1 a] a TINN HOME PROPOSED TW1N HOME I o, o °o `� N PROPOSED TWIN NOMIa 7 I as i3 { J I • - I I I I I o� I G ov Q z ` 5� f1= (12 CRS 63.6 BSW7) 2 i # it 988 3 (1 CRS i3SM7) 0 4 I o �, � . i� { i :i i I - - I I I �, Z ' Fur FuT 1 Fta � l J xa. o .0 I t ! i j I i sB * 3 00 -W Na 06m 1539,38,0 -w I I J I I I ( I 1 -- - - - - - -- I--- - - - -.i - in`Yh i 1°A ;�y ' �' 1 I i I h J i I J i t f { 1 -------- 1 ---- - - --I- I------- L-- - - - --! - - - - -- � (vACnlfn) ' �•------- - --� -- • ••.•.`- : R.L.S 4340 '� � „ - ,�"' - x " 11 fl, I\ 1 1+1 1 .* , H T � 588 38'06 "l!' - - --.. - ._ - _.. -- i _... - - - - F d 2,iP — _ - - - � ,� 1 T 1 Fnd 1/2 LP. �.� a1_s 17 oos �` - ly - _C1ro1n U* Ferree - ._ - -��. - ..3Q30Q._ -- ... - -- -.-_ - - --". -- T- - - - -- T - �-- -1 i -- i - ----- - - - - I I I I I NN. ,1 J I 1 9 ° 57% Line of S1x2 of vacated a0y and it's eas ehy extension I 1 I ! ( I 1 N& 1 I 1 ( i ( I s1E Qmf + / -1 I I ( ! I I ! 4 - I I I I i I I I I I I 1 I f I ! I I 1 1 I ! I I I I i „� I I 1l R�• l J 1 I t: �S]��1�A1 I I x �F t� v 1 • .i ; I IA - ,,, u� I.-- i I I I I 1 f J I I I 1 i i I I i .... I I I I c- s- I c� i J I f I I Prepared 5�: - 5, a_ Rum 4 ,6oNS, INC_ Land & rv�syars IBI50 LEXINGTON AVENUE NE, CIRCLE PINES, 1'''N. v50W -3623 �J Tel. 612 -186 -5556 Pax 612 - 786 -6001 GRAPHIC SCALE >o o ,s � N ran ( IN 1 inch - 30 & PROPOSED PRELIMINARY PLAT 15 UNIT PLAN - 2003 t Top- 971.92 1nv.�9B7.72 H 1 G H W A Y 3 6 - -e-s Corlcrele curl, -c F--- I C A S T L E A V E_ t� S.L...E._ - _ Attachment 5 ..... ... .............. 7141�_��� ,-B-624 Concrete C"b — — — — — — — 7L / | ��� —��� -- CAFE GAR. | POW I F, T6714 HONE (12 CRS FLr9 TW&V HOW IJT) ( ALM. 5 WALVOUT WALKOUT wj.L 952W3 | 2021-8* PVOC a 1.509 6- DP ifA71M PRIVATE DRIVE CASTLE PLACE mr 844 tm | if �--_----- 15" RCP APRON E 9 5.14 | c) r —` | +— ^~ --| �� w / C) ' `-- BSMT) WALYOUT | �� | xc / U � Eel �----^ | \ _T_ ---- �/N los--~ HOPE ~~ ' ca - | | | / F - ��a� | | O UTLET STRUC RZ a 6 7 MAE 950.49 Xo pin at | | � | ' | | | | | | | | | | | | a W �_� �� JR PRIOR TOICOF67RUCHOM 24 1 . . '` 28 . 29 | 26 | 27 | 1/U r fm | | � | | | | | | | | | | | coPc A ------'------~~ � Lwk --- ' smi SENN f? 1611H —92 | zz km 10 | far- 934.24 :UE 04.110 17 | 18 | �g | 20 | 21 | | | | | / | } | | | | | | | | | N c co hereby CCrfitV that thj�; plan was prepared bp me or unaer PREPARED FOR: DATE: 3/17/03 .y Ucensed Pro- PAT KINNEY flessiortaf Zngf under the laws of the Sta o l Afjnfje�gojv. 1856 BEAM AVENUE CHARLES W. P4.0lVe- MAPLEWOOD MN 55109 5.4rF. T/ 17101 — UCENSE d z l6rZ-77 %_ TEL. (651) 770-3711 cl PROJECT No. 99395 PROPOSED UTILITY 15 UNIT P � 2003 19 RE 9644 IZ .961-20 | F, ( ALM. 5 | 1 ' wj.L 952W3 | 2021-8* PVOC a 1.509 6- DP ifA71M PRIVATE DRIVE CASTLE PLACE 844 tm | HYDRANT AND VALK | c PROPOSED | 0 PROPOSED PROPOSED CROPOSEL) TWN HOME LFIAT FLAT FLAT FLAT | |( __j i ��a� | | O UTLET STRUC RZ a 6 7 MAE 950.49 Xo pin at | | � | ' | | | | | | | | | | | | a W �_� �� JR PRIOR TOICOF67RUCHOM 24 1 . . '` 28 . 29 | 26 | 27 | 1/U r fm | | � | | | | | | | | | | | coPc A ------'------~~ � Lwk --- ' smi SENN f? 1611H —92 | zz km 10 | far- 934.24 :UE 04.110 17 | 18 | �g | 20 | 21 | | | | | / | } | | | | | | | | | N c co hereby CCrfitV that thj�; plan was prepared bp me or unaer PREPARED FOR: DATE: 3/17/03 .y Ucensed Pro- PAT KINNEY flessiortaf Zngf under the laws of the Sta o l Afjnfje�gojv. 1856 BEAM AVENUE CHARLES W. P4.0lVe- MAPLEWOOD MN 55109 5.4rF. T/ 17101 — UCENSE d z l6rZ-77 %_ TEL. (651) 770-3711 cl PROJECT No. 99395 PROPOSED UTILITY 15 UNIT P � 2003 19 Attachment 7 ��� O GRAPHIC SCALE, 30 so 1 -4 0 H0 P,AT W-INNMY TOP NM OF HYHYDRANT ROJI'Mi SIDE OF COPt AYE. MNN= *ION 1USE 1959, . gm.10 l ync h FUT ) GRAD I G FILM,lN FE^ 111ST TI=LE: (651) "713-25621 EIZV 1 inch so tt, TOP-97t.92 & 254.53 4 3% , plb Inv.-967.72 W Ab 3 981.31 "C- BC ac ,--8-624 Concrete Gwb -.-9711 df, 0 -38 _.,1,3e "14 g7�� 967.39 96 L76-34 ac )(97 TL E } N -7 .6 E-c Z141 284M 96."4 rc N176S Tzag H A ra Car S! T L E S12 6.1JIe :: 97&02 _ A! M X i IT .-9 -624 Concrete Club 1% 116 979.44 985.67 0 9 �77 4 a- I.. 97, 0 7F T . , ' ��-9 I T i 984.199 953. 964.74 9=3 U ! 4 j 1 91.21 MY 01104 41- 979.01 .52 i 71.6 91 XTOP - BOMOR ?A&P fc - � t C IT 98ago 7 0 .9 X ELM 2-2 OP 9B5.62 74 42 � CH-ELMIA, 3. X 97M -z4- 956.84 1-- :� S TOE 35 STRU 1.4 TPE- - 56 1.4 ri OE JUL X GE ami 984.09 X4 4 68.a TZ-"- 904.23 1 Gmm GAR. OP 7c-37 q . 96&5 X C 8 1 1 7OW'. M. GAI�/ KGE am - 4 �� 6. Q74-x 96374 1 ` 1 FL 97M7 _ FLAt 140 ,: cuicoa 96-174 5 97914 % . 9112.5L 2.8 CGRVEL ROPO 1 EM T2 (12 CRS B ,Awl "N" J:L-P420LHQ&1C- -"E-4 C'01I.., ROPOSED TWN*%HONE F: to 989.141 1 1. (n MR 2 fi. 0 - I : - 9n72 T) B L� T) PROP q SED A-0 984.09 (12 dR OARCOR WALKOUT WALKOUT ...-?;Tcc . % I JIM !y wour . tgg EXIVING 963.0 A941 I 96&10 4�,,� , 063.7 . . I - I f �7 HOME GE- 114 GAR. . k \.-. .%, L;3- ' R. IISW�961.0 K TL Z 10 2 98"4 9§U-P J\ 1 <V4 NSE00R I F d Pri 3.4 55.47 1-7 'N S Z. if am , 0-0 Al - TIC UAJ X Prepared 5 .- 1 hereb certif that this surve plan or report was prepared b me or under m direct supervision and that I am R= -SONS., INC, a dul Re Land Surve under Land &ryisyom the laws of the State of Minnesota. 9I50 LEXINCXTCN AVENUE NIE. :C) ZZ- �e CIRCLE PINES, MN. 55014-3625 Tel. 612-186-5556 Pax 612-186-60 Date: 3-18 -273 License No, 5UILDIN(3 MINIMUM SET5ACKS- 9o' rear setback 30'rain front from curb an private drive 30*min front from right of wa an publi atract 20' aides. 20' between buildings - patios not included in setback TfRrzrz DETAIL J.V"- Denotes EI&vatian Denotes Tree Quantit Denotes Tree Sift in Inches Penotes -Tree T Denotes Tree to be remove XG 07&18 E X9GE 79.11 LLJ r XG 97 E S.7 4- X TOE ME " � 9841. 4. "1 .. 1 BLOOM ell c. LEGAL DESCRIPTIO OUXOr 8, DEARBORN MEADOWS, Ramse Lots 18-22, Block 6; and Lots 9-13, B/c PARK, Ramse Count Minnesota, to Fifth Avenue and alle adjoinin thereto. PROPOSED GRADING "PLAN 15 UNIT PLAN = 2003 4 20 Attachment 8 �. CASTLE AVENUE PROPOSED LANDSCAPING PLAN - 2003 21 Attachment 9_ ... ra �; l..,,�,.,:f i q':.� -: ». <ii: �,�:�['•.: - rt , ; •'•, � t+ ' } � , f .J-r� r�'ft~ �l. ,• ;.: f � '.\ Y 1 :1w � 1 ' tSJL :.- rT'r•j: - ~: •\ ! • ��.��I� !C :µi Vii .• .f i' r /t..91., • hl`,: ..r • {; . , ! .3 • '• w * .•'.,,+i, f, �.I: , >.� .r' •t. .t h v. �1! w. �.�, itJ.. �)" � ^' ••'1! ' "'�•�=�::tiri� I t t t ' « ';}.i. .. ,.. :1. ° ,r^ r - _ « Y. •.3\. •..'" � : }. :r'. ' r,+' .x•. '' :i- ::1 ?,• •. r!:�~',,,/ :• h�•• .1;' ;.- ' .,.I%: �,x:';. 1• �. :. • +. ;y'�•'. . ',i ^L. 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J PROPOSED TYPICAL UNIT LANDSCAPE PLAN7 2003 23 w / • 4�ALAx • i4 X 0 m 0 ch rn N � C D J z G7 rn F It r a rn C -I = Z c CLOF AIR5PALE 'ROOF VENT'S AS R90. ITYPI O O O O O O O I O AO O O O 4 rURN FLUE 1 12" 1 I VINYL SIDING VINYL SIPINd 12 12 UNIT ' UNIT "A" sf- 12 REAR ELEVAT ION VINYL SIDINd ! 24' SCALE 1 /g%ILO' ID 12" 51DE ELEVATION SCALE 0 -' -0 qDr ANWACE um &F. rcrcuc UNIT "A" rr. 141E 5a. rT. 05MT. 820 50. FT. TOT. 2241'50. FT. O 12W L LOW DRIUC VENEER UNIT " A" r, x.1418 50. FT. V.WT. 020 50. FT. TOT. 2241 W. FT. h � 1 In J � � o _ V w D Le w as ao o oa a � _ L) a+ CL W 0 2 �O 0 < WOV d;g< .O NOS Z OC O NU N Z < v i s U) z 0 U w U W � DAIS: 7 -24.00 :3 RMSION C+ r Attachment 12 Pl..4T 4 P.U.n. 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A., ; :: I Existin ,Rout* „ ,, I I I I I I1949 I Exietipg I 4 — I I I I `' I I I I I I I I I I � I I,• � I I I I (� L l C O 1� /1 Va: �F' V E Top,973.42 Inv_- 969.72 APPROVED NINE UNIT PLAN - 2002 y_Zy - oz t 25 Attachmnet 13 Engineering Review PROJECT: DEARBORN MEADOWS, Phase II PROJECT NO: 00 -02 CHECKED BY: Erin Schacht and Chris Cavett, Maplewood Engineering Department Date: - April 28, 2403 The following comments to the Dearborn Meadows preliminary plan shall be addressed: GRADING AND DRAINAGE PLAN Summary: There has been some drainage concerns expressed from residents in the area about this development with regards to drainage. This concern has been looked at in depth in the past. There is nothing as part of this proposal that should be considered to contribute to the problems experienced in this area. In fact, for most properties directly west of the site, there should be an improvement to the existing condition. This is because this development will intercept and control 5.7 acres of tributary drainage area that will runoff into the proposed storm sewer and pond. The applicant is proposing to enhance and enlarge the existing wetland to provide storm water treatment and detention. The watershed district has approved this proposal. Specific comments and conditions: 1) Submit a landscape plan for the ponding area No seed mixture or permanent vegetation plan has been indicated on the proposed plans. The ponding area shall be seeded with native grasses containing forbes, (specify an appropriate upland and wet seed mixture). Consider using an approved native restoration contractor, such as Prairie Restorations to, do this work. In addition, shrubs, trees and other landscaping materials shall be incorporated into the landscaping of the pond. NO GRADING PLAN WILL BE ISSUED FOR PHASE 2 OF THIS DEVELOPMENT UNTIL A LANDSCAPING PLAN FOR THE POND HAS BEEN REVIEWED AND APPROVED. Revegetation of the ponding area shall be completed with in 14 -days of final grading and /or installation of storm sewer. 2) As expressed above,, grading and drainage towards properties to the west continues to be a concern. The grading plan indicates a drainage swale is to be constructed along the south and west sides of units 1 & 2 of Block 3. We believe that this cannot or will not be constructed properly or be constructed without damaging the oak trees on the south side of the pond. The applicant shall revise the grading and storm sewer plan to address this concern. On option is to consider placing a surface drain in this general area and to pipe it east to the storm sewer pipe, or north to the pond. 3) Revise the grading plan to include orange safety fence. The contractor shall place orange safety fence around the drip line of all trees that are to be saved. In addition, orange safety fence shall be installed along all up gradient property lines, which do not require silt fence. 26 STREET DESIGN 1) The street width shown is 36- feet -wide. Note: city design standards allow the street width may be as narrow as 28 -feet to allow parking on one side, or 32 -feet to allow parking on both sides. 2) Consider crowning the east -west road to avoid a situation of sheet draining across 36 -feet of pavement during freeze -thaw conditions, see related comment below, (#2). UTILITY PLAN REVIEW 1) All sanitary sewer and storm sewer facilities inside the plat shall be privately owned and maintained by the town home association. 2) As a result of the comments above under street design, provide catch basins. at the intersection of the street running east/west to prevent runoff from crossing the street. 3) Submit plans to SPRWS for review and approval. Plat / MISC. 1) What has been proposed for the existing gravel drive at the northwest corner of the site? Relocate the driveway or provide permanent easement. 2) Provide 15 -feet of roadway, drainage and utility easement along the entire north side of the plat. Provide 10 -foot drainage easements along the east, south and west property lines of the plat. 27 Attachment 14 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Mr. Pat Kinney applied for a conditional use permit (CUP) revision for the Dearborn Meadow residential planned unit development (PUD). WHEREAS, this permit applies to the 15 -lot Dearborn Meadow East development the city received on April 7, 2003. The legal description is: Lots 16 and 17, Block 6, Lots 27, 28 29 and the east half of Lot 26, Block 7, Lots 1, 2, and 3, Block 10, Lots 14 and 15, Block 11, and Lots 18 -22, Block 6; and Lots 9 -13, * Block 11, all in Dearborn Park, together with adjacent alleys and streets, in Section 11, Township 29, Range 22, Ramsey County, Minnesota. (The property to ,be known as Lots 1 -6 of Dearborn Meadow and Lots 1 -9 of Dearborn Meadow East) WHEREAS, the history of this conditional use permit is as follows: 1. On May 5, 2003, the planning commission recommended that the city council approve this permit. 2. On , 2003 city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above - described conditional use permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous,. hazardous,, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, furnes,. water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. . N'? 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the plans approved by the city. The city council may approve major changes to the plans. The Director of Community Development may approve minor changes to the plans. Such changes shall include: a. Revising the grading and site plans to show: (1) The developer minimizing the loss or removal of natural vegetation including keeping and protecting as many of the trees as possible. (2) All driveways at least 20 feet wide. If the developer wants, to have parking on one side of the main drive (Castle Place), then it must be at least 28 feet wide. (5) All parking stalls with a width of at least 9.5 feet and a length of at least 18 feet. -(6) Revised storm water pond locations and designs as suggested or required by the watershed district or city engineer. The ponds shall meet the city's design standards. 2. The proposed construction (of Dearborn Meadow East) must be substantially started within one year of council approval or the permit shall end. The council may extend' this deadline for one year. 3. Have the city engineer approve final construction and engineering plans. These plans shall meet all the conditions and changes noted in the engineer's memo dated April 24, 2003. 4. The approved setbacks for the principal structures in the Dearborn Meadow shall be: a. Front -yard setback (from a public street or a private driveway): minimum - 20 feet, - .maximum -- 35 feet b. Front -yard setback (public side street): minimum - 30 feet, maximum - Wane c. Rear -yard setback: 30 feet from any adjacent residential property line e. Side -yard setback (town houses): minimum - 20 feet from a property line and 20 feet minimum between buildings. 5. The developer or builder will pay the city Park Access Charges (PAC fees) for each housing unit at the time of the building permit for each housing unit. O.The developer or contractor shall: a. Complete all grading for the site drainage and the ponds, complete all public improvements and meet all city requirements. b. Place temporary orange safety fencing and signs at the grading limits. 29 c. Remove any debris or junk from the site. 7. The city council shall review this permit in one year. The Maplewood City Council approved this resolution on _ 2003. 30 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, MAY 5 VI. NEW BUSINESS a. Dearborn Meadow East (Castle Avenue), Mr. Roberts said Mr. Pat Kinney is proposing revisions to the approved Dearborn Meadow town house development. In 2002, the city approved plans for Dearborn Meadows with nine town houses (in four twin homes and one single unit). The approval for the nine units was for a 2.11 - acre site. The revised plan now has a total of 15 town houses (in seven twin homes and one single unit) on a 3.58 -acre site on the south side of Castle Avenue, north. of Cope Avenue. The applicant has applied for a conditional use permit (CUP) for a planned unit development (PUD) for the 15 -unit housing development. They are requesting the CUP revision for the PUD because of expanded project size and for the proposed lot widths'and lot sizes. The developer is proposing a small lot around each dwelling unit. A homeowners' association would. own and maintain the rest of the land, includin g the private driveway. Exchanging the common land for larger lot sizes would not change the location, design or number of units in this development., In this case, the proposal would have 15 town house units in eight buildings. In addition, having a PUD gives the city and developer a chance to be more flexible with site design and development details than the standard city requirements would normally allow. The developer intends to sell each of the townhomes and expects that each unit will sell for at least $249,000. Commissioner Ledvina said on the front page of the staff report in the bottom paragraph, it states the CDRB denied the 10 -unit proposal on May 23, 2003. He said the planning commission must have denied the proposal because the CDRB did not act on the 10 -unit proposal. Mr. Roberts said he did not think that was an error but he would verify that information. Chairperson Fischer asked the applicant to address the commission. Mr. Pat Finney, residing at 4108 Oakmeade Lane, White Bear Lake, addressed the commission. Mr. Finney said he did not have any questions for the commission and he was agreeable to the staff recommendations. There were no questions by the planning commission for the applicant and there were no audience members that wanted to speak regarding this issue. Commissioner Rossbach moved to approve the resolution starting on page 28 of the staff report. This resolution approves a revision to the conditional use permit for a planned unit development for the 15 -unit Dearborn Meadow and Dearborn Meadow East development on the south side of Castle Avenue. The city bases this approval on the findings required by code. (Refer to the resolution for the specific findings.) Approval is subject to the following conditions: 1. All construction shall follow the plans approved by the city. The city council may approve major changes to the plans. The Director of Community Development may approve minor changes to the plans. Such changes shall include: a. Revising the grading and site plans to show: (1) The developer minimizing the loss or removal of natural vegetation including keeping and protecting as many of the trees as possible. (2) All driveways at least 20 feet wide. If the developer wants to have parking on one side of the main drive (Castle Place), then it must be at least 28 feet wide. (3) All parking stalls with a width of at least 9.5 feet and a length of at least 18 feet. (4) Revised storm water pond locations and designs as suggested or required by the watershed district or city engineer. The ponds shall meet the city's design standards. 2. The proposed construction (of Dearborn Meadow East) must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. Have the city engineer approve final construction and engineering plans. These plans shall meet all the conditions and changes noted in the engineer's memo dated April .28.2003. 4. The approved setbacks for the principal structures in the Dearborn Meadow shall be: a. Front -yard setback (from a public street or a private driveway): minimum — 20 feet, maximum — 35 feet b. Front -yard setback (public side street): minimum — 30 feet, maximum - none C. Rear -yard setback: 30 feet form any adjacent residential property line d. Side -yard setback (town houses): minimum — 20 feet from a property 5. The developer or builder will pay the city Park Access Charges (PAC fees) for each housing unit at the time of the building permit for each housing unit. 6. The developer or contractor shall: a. Complete all grading for the site drainage and the ponds, complete all public improvements and meet all city requirements. b. Place temporary orange safety fencing and signs at the grading limits. C. Remove any debris or junk from the site. 7. The city council shall review this permit in one year. Commissioner Rossbach moved to approve the Dearborn Meadow East preliminary plat (received by the city on April 7, 2003). The developer shall complete the following before the city council approves the final plat: 1. Sign an agreement with the city that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b. *Place temporary orange safety fencing and signs at the grading limits. C. Pay the city for the cost of traffic - control, street identification and no- parking signs. d. Provide all required and necessary easements (including all utility easements and ten - foot drainage and utility easements along the front and rear lot lines of each lot and five- foot drainage and utility easements along the side lot lines of each lot). e. Cap and seal any wells on site. f. Have Xcel Energy install a streetlight at the intersection of Castle Avenue and the proposed private driveway (Castle Place). The exact location and type of light shall be subject to the city engineer's approval. g. Install permanent signs around the edge of the wetland buffer easement. These signs shall mark the edge of the easements and shall state that. there shall be no mowing, vegetation cutting, filling, grading or dumping beyond this point. City staff shall approve the sign design and location before the contractor installs them. The developer or contractor shall install these signs before the city issues building permits in this plat. h. Install survey monuments along the wetland boundaries. 2. *Have the city engineer approve final construction and engineering plans. These plans shall include grading utility, drainage, erosion control, tree, and street plans. The plans shall meet all the conditions and changes listed in the memo dated April 28, 2003, and shall meet the following conditions: a. The erosion control plans shall be consistent with the city code. b. The grading plan shall: (1) Include proposed building pad elevation and contour information for each home site. The lot lines on this plan shall follow the approved preliminary plat. (2) Include contour information for all the land that the construction will disturb. (3) Show housing pads that reduce the grading on sites where the developer can save large trees. (4) Show the proposed street and driveway grades as allowed by the city engineer. (5) Include the tree plan that: • Shows where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. • Shows no tree removal beyond the approved grading and tree limits. (6) Show drainage areas and the developer's engineer shall provide the city engineer with the drainage calculations. The .drainage design shall accommodate the runoff from the surrounding areas. The undeveloped parcel to the east of this site shall have unrestricted access to the storm sewer with a capacity to accommodate post development runoff. c. The street and utility plans shall show the: (1) Water service to each lot and unit. (2) Repair of Castle Avenue (street and boulevard) after the developer connects to the public utilities and builds the private driveways. 3. Paying for costs related to the engineering department's review of the construction plans. 4. Change the plat as follows: a. Add drainage and utility easements as required by the city engineer. This shall include a 30- foot -wide easement for the existing 16 -inch water main and easements for any other existing utilities on the site. The Saint Paul Regional Water Services (SPRWS) shall approve the description and location of the easement for the water main. b. Show drainage and utility easements along all property lines on the final plat. These easements shall be ten feet wide along the front and rear property lines and five feet wide along the side property lines. C. Label the north /south part of the private driveway as Castle Place, label Castle Street as Castle Avenue and label the east/west part of the private driveway as Castle Court on all plans. d. Label the common area as Outlot A. 5. Secure and provide all required easements for the development including any off -site drainage and utility easements. 6. The developer shall complete all grading for public improvements and overall site drainage. The city engineer shall include in the developer's agreement any grading that the developer or contractor has not completed before final plat approval. 7. If necessary, obtain a permit from the Ramsey - Washington Metro Watershed District for grading. 8. If the developer decides to final plat part of the preliminary plat, the director of community development may waive any conditions that do not apply to the final plat. 9. *Submitting the homeowners' association bylaws and rules to the director of community development. These are to assure that there will be one responsible party for the maintenance of the private utilities, driveways and common areas. *The developer must complete these conditions before the city issues a grading permit or approves the final plat. Commissioner, Mueller seconded. Ayes — Dierich, Fischer, Ledvina, Mueller, The motion passed. Mr. Roberts said this goes to the CDRB on May 13, 2003, and to the city council on Tuesday, May 27, 2003. DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MAY 13, 2003 V. DESIGN REVIEW a. Dearborn Meadow East —15 Unit Townhouse Development on Castle Ms. Finwall said Mr. Pat Kinney is proposing revisions to the approved Dearborn Meadow townhouse development. In 2002, the city council approved plans for Dearborn Meadow with nine townhouses (in four twin homes and one single unit). The revised plan now has a total of 15 townhouses (in seven twin homes and one single unit) on a 3.58 -acre site on the south side of Castle Avenue, north of Cope Avenue. Each building would have horizontal -lap vinyl siding, aluminum soffits and fascia and brick veneer on the fronts. The planning commission approved this proposal at their May 5, 2003, meeting. Staff recommends approval of the design review with several conditions. Board member Olson said she drove by the site and noticed a lot of water on the site. She read one of the neighbor's comments and they were concerned about the drainage issues as well. She asked staff if the city engineer expressed any concerns regarding the drainage and if the water from the nursing home was going to be flowing onto this site? Ms. Finwall said she would refer board member Olson to the city engineer's report on page 26 in the staff report. She said maybe the applicant could answer to those issues as well. Board member Shankar asked staff if Unit 1 and Unit 2 of Phase I was accessing directly off of Castle Avenue? Ms. Finwall said correct. Chairperson Ledvina asked the applicant to address the board. Pat Kinney, residing at 4108 Oakmeade Lane, White Bear Lake, addressed the board. The standing water on the site is there because the road is cut in, but there is no storm sewer drain installed on the site yet. The pond on the site was created to handle the drainage for this development and the next phase of development as well. The standing water will drain once the storm sewer drain is in and it will also handle the storm water runoff. He said the water does not flow from the nursing home onto this property. Chairperson Ledvina asked the applicant if he had any questions or concerns regarding the staff report? Mr. Kinney said no. Chairperson Ledvina asked Mr. Kinney if he had any building samples to show the board? Mr. Kinney said no he did not. He said the samples were shown when they applied for Phase I of Dearborn Meadows. Chairperson Ledvina asked if the applicant would be varying the color schemes of the buildings? Mr. Kinney said they plan on using the same color schemes as proposed in Phase I. Board member Shankar asked if the city is allowing them to have parallel parking on Castle Court? Mr. Kinney said yes. Chairperson Ledvina said he would like to see some visual differences in building colors. He asked staff if they had any thoughts on changing the color scheme of the buildings? Ms. Finwall said to just keep in mind that there are only eight twin homes and 1 single unit, so having one color for that few of buildings is different than if it were a 100 -unit development where color variety would be more important. Chairperson Ledvina said the reason he brings the color scheme up is that he thought it would add visual interest to the development varying the colors of the units such as light tan, beige, or cream. Board member Shankar asked chairperson Ledvina if the intent of the applicant was to match the development of Phase I? Chairperson Ledvina said yes it is, but there is still time to change the colors since Phase II has not been started yet. Board member Shankar asked where in the staff report was the condition about adding brick wainscoting. Chairperson Ledvina said the condition to add brick wainscoting was on page 11, item 2. e. Board member Olson said the applicant should add brick wainscoting on the east and west sides. Chairperson Levina said the board should be specific in the recommendation to add brick wainscoting to units 8 and 9. Board member Shankar said that means you would be requiring brick wainscoting on the backsides of units 8 and 9. Chairperson Ledvina said correct. Board member Olson asked if units 2 and 3 would be looking out at a plain wall as well? Chairperson Ledvina said that's what the building elevation shows. Board member Shankar moved to approve the plans date - stamped April 7, 2003, (site plan, landscape plan, grading, drainage plans and building elevations) for Dearborn Meadow. The city bases this approval on the findings required by the code. The developer or contractor shall do the following: (changes have a strike through them, additions are in bold). 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: a.* Have the city engineer approve final construction and engineering plans. These plans shall include: grading, utility, drainage, erosion control, tree, sidewalk and driveway and parking lot plans. The plans shall meet the following conditions: (1) The erosion control plan shall be consistent with city code. (2) The grading plan shall: (a) Include building, floor elevation and contour information. (b) Include contour information for the land that the construction will disturb. (c) Show sedimentation basins or ponds as may be required by the watershed board or by the city engineer. (d) Show a berm (two to four feet high) along the south property line of the site. (3) *The tree plan shall: (a) Be approved by the city engineer before site grading or tree removal. (b) Show where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. (c) Show the size, species and location of the replacement trees. The deciduous trees shall be at least two and one half (2 1 /2) inches in diameter and shall be a mix of red and white oaks and sugar maples. (d) Show no tree removal beyond the approved grading and tree limits. (4) All the parking areas and driveways shall have continuous concrete curb and gutter except where the city engineer decides that it is not needed. (5) There shall be no parking on one side of the 28- foot -wide driveway (Castle Place). The developer or contractor shall post Castle Place with no parking signs to meet the above - listed standard. The city will allow parking on Castle Court. (6) The site plan shall be submitted to the fire marshal for approval regarding emergency vehicle access and turn around space. 1. Submit a certificate of survey for all new construction and have each building staked by a registered land surveyor. 2. Submit a revised landscape plan to staff for approval that incorporates the following details: (1) All trees would be consistent with city standards for size, location and species. (2) Planting (instead of sodding) the disturbed areas around the wetland with native grasses and native flowering plants. The native grasses and flowering plants shall be those needing little or no maintenance and shall extend at least four feet from the ordinary high water mark (OHWM) of the pond. This is to reduce maintenance costs and to reduce the temptation of people mowing into the pond. (3) The ash trees must be at least 2 inches in caliper, balled and burlapped. (4) The plantings proposed around the front of the units shown on the landscape plan date - stamped April 7, 2003, shall remain on the plan. (5) In addition to the above, the contractor shall sod all front, side and rear yard areas (except for mulched and edged planting beds and the area within the wetland easement). (6) No landscaping shall take place in the Castle Avenue boulevard. The contractor shall restore the boulevard with sod. (7) Adding ten more evergreen trees (Black Hills Spruce or Austrian Pines) to the proposed evergreen trees along the north and south property lines of the site. These trees are to be at least six feet tall and the contractor shall plant these trees in staggered rows on the berm. d. Present a color scheme to staff for approval for each building. e. Present a revised building plan for staff approval that shows brick wainscoting on + "e I I all sides of units 8 and 9 along Castle Avenue. f. If necessary, get an access permit from MnDot for the driveways that will be on Castle Avenue (as MnDot has not turned Castle Avenue back to the city). g. Provide the city with a letter of credit or cash escrows for all required exterior improvements. The amount shall be 150 percent of the cost of the work. h. The applicant shall provide a lighting plan for staff approval. 3. Complete the following before occupying each building: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards. Sod all landscaped areas, except for the area within the easement, which may be seeded. C. Install continuous concrete curb and gutter along all interior driveways and around all open parking stalls. d. The developer or contractor shall: (1) Place temporary orange safety fencing and signs at the grading limits. (2) Remove any debris or junk from the site. e. Put addresses on each building for each unit. f. Provide a driveway turn around for Lot 7 on Castle Avenue. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above - required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building is in the spring or summer. 5. All work shall follow the approved plans. The director of community development may approve minor changes. Board member Olson seconded. Mr. Kinney asked if he could comment on the conditions the board changed or added? Chairperson Ledvina said yes. Mr. Kinney said he understands the concern about the brick wainscoting on the back of units 8 and 9 for consistency, but the building will have one walk out basement and one ground - level. He doesn't see how the brick wainscoting would be done or how nice it would look. Board member Olson asked how the rear of units 8 and 9 would relate to Castle Avenue? Mr. Kinney said the street slopes at that point. The single unit will be higher in elevation and then the elevation starts to slope down. Because of the elevations, the brick probably wouldn't be visible from the street. Board member Shankar asked if the front and back elevation for units 8 and 9 is the same or is there a slope? Mr. Kinney said there could be a possible lookout. Lot 8 has a flat lot and lot 9 is a lookout lot so the elevation slopes from east to west going downwards. Chairperson Ledvina asked Mr. Kinney what he would propose to improve the aesthetics from Castle Avenue? Mr. Kinney said he would be willing to plant more trees, which would add a pleasing appearance for the homeowner and it would buffer the highway noise. He thinks adding the brick wainscoting on the back of units 8 and 9 would not be visible from the highway anyway. Chairperson Ledvina said in his opinion the brick wainscoting should be on all elevations of the home. He doesn't think it would look nice to have brick on the rear elevation but not on the sides. Board member Olson said she thinks that would make the units more attractive because of its proximity to the highway and increase the market value. It is also easier to maintain brick than the vinyl siding. Board member Shankar said in his opinion the deck railings for unit 8 are going to stick out because they will be at eye level. Chairperson Ledvina added a friendly amendment to item d. on page 11. To read: the applicant shall review the current color schemes to identify possibilities of varying colors to improve the aesthetics of the overall development. The color scheme shall be submitted for staff approval. Board member Shankar asked what if the applicant comes back and tells staff that they looked at the color scheme possibilities and could not agree on anything? Chairperson Ledvina said the board should then be clear with the recommendation to read: the applicant should submit a color scheme that has multiple colors for siding materials. The color scheme shall be subject to approval by staff. Chairperson Ledvina said the curbing on the utility plan for Castle Court shows some right angle curbing. He would like to have the applicant and staff review the curbing plan to eliminate 90- degree angles and to smooth out those curbs. He asked staff if they had any comment on where that friendly amendment would go? Chairperson Ledvina made a friendly amendment stating: The city engineer and the applicant shall review the curbing plan to eliminate right angles on the east end of Castle Court. Board member Olson said she is concerned about the fire truck and utility issue. It says the Fire Marshal wants to make sure the end driveways are large enough for proper snow removal and to maneuver emergency vehicles. She wonders if there is turn around space at the end of Castle Place and if the fire truck access is the driveway of the residents if emergency vehicles need to get in there? Ms. Finwall said she assumes they would have to turn around at the end of the driveways. She said a condition could be added stating that concern under item 2. a. (6). Board member Olson wanted to add that condition under 2. a. (6) stating the site plan shall be submitted to the fire marshal for approval regarding emergency vehicle access and turn around space. Chairperson Ledvina repeated that board member ber Shankar made the motion, board member Olson seconded. Ayes — Ledvina, Olson, Shankar The motion passed. This goes to the city council on Tuesday, 27 y, y , 2003. AGENDA ITEM AGENDA REPORT Hawn by coun TO: Richard Fursman, City Manager ;. W. ammme"M FROM: Charles Ahl D' `. erector of Public Works /City Engineer Erin Schacht, Civil Engineer 1 J SUBJECT: Kennard /Frost Area Street Improvements, Project 02 -10 Assessment Objections I DATE: . May 19, 2003 Introduction On May 12, 2003, the city council received three assessment objections at the Kennard /Frost Area Street Improvements assessment hearing. Recommendations on action for each of the three objections are provided for the council to revise or confirm the final assessment roll for the project. Background The proposed assessments for the Kennard /Frost Area Street Improvements were submitted to the city council for adoption at the May 12, 2003, meeting. Residents were provided with the required 14- day advanced notice of the city's intent to levy the assessments, and the residents were required to file a written notice if they objected to the assessment amount. Three property owners provided written objection as follows: 1. Yvonne Bell, 1712 South Rosewood Avenue (PIN: 152922140018, 152922140019): Requests senior citizen deferment. Senior citizen hardship deferments have been granted in the past with submittal of the required documents. 2. Tim Himmer, 1919 Flandrau Street (PIN: 152922410084): Opposed to assessment amount due to 50' lot width. It has been the city's policy and standard practice to assess properties on a per lot basis rather than on a front - footage basis. From a transportation standpoint, a 50 -foot and an 80 -foot single family lot each have the same impact on the roadway system. They each have one driveway, one access and each generate the same traffic. Essentially, each property is buying into "one unit" of the roadway system. 3. Katherine Hill, 1793 Flandrau (PIN: 152922440046): Opposed to assessment due to the high cost. Ability to pay has not been a basis of waiving or reducing assessments. There are mechanisms for hardship deferments. Recommended Adjustments The following action is recommended on each request: 1. Yvonne Bell, 1712 `South Rosewood Avenue (152922140018; 152922140019: Grant senior citizen deferment, subject to receipt of necessary documents to be approved by the city engineer. 2. Tim Y Himmer, 1919 Flandrau Street (152922410084): Den revision to assessment as benefit is . received. 3. Katherine Hill, 1793 Flandrau Street (152922440046): Deny revision to assessment as benefit is received. Grant special hardship deferment, subject to receipt of necessary documents to be approved by the city engineer. Recommendation Staff recommends that the city council approve the attached Resolution for the Adoption of the Revised Assessment Roll for the Kennard /Frost Area Street Improvements, Project 02 -10. Attachment: Resolution Objection Letters RESOLUTION ADJUSTMENTS TO ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on May 12, 2003, the assessment roll for the Kennard /Frost Area Street Improvements, City Project 02 -10, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, three property owners filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: 1. Yvonne Bell, 1712 South Rosewood Avenue: requests senior citizen deferment. 2. Tim Himmer, 1919 Flandrau Street: opposed to assessment amount due to 50' lot width. & Katherine Hill, 1793 Flandrau: opposed to assessment due to the high cost. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: A. That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the Kennard /Frost Area Street Improvement, Project 02 -10: 1. Yvonne Bell, 1712 South Rosewood Avenue: Grant senior citizen deferment, subject to receipt of necessary documents to be approved by the city engineer. 2. Tim Himmer, 1919 Flandrau Street: Deny revision to assessment as benefit is received. 3. Katherine Hill, 1793 Flandrau Street: Deny revision to assessment as benefit is received. Grant special hardship deferment, subject to receipt of necessary documents to be approved by the city engineer. B. The assessment roll for the Kennard /Frost Area Street Improvements, as amended, is hereby accepted, a copy of which is attached hereto and made a part hereof. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. C. Such assessments shall be payable in equal annual installments extending over a period of 15 years, the first installments to be payable on or before the first Monday in January 2004 and shall bear interest at the rate of 6.0 percent per annum for the date of the adoption of this assessment resolution. To the first Y installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2003. To each subsequent installment when due shall be added interest for one year on all unpaid installments. D. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than August 1, 2003, 'pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after August 1, 2003, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. E. The city engineer and city clerk shall forthwith after August 1, 2003, but no later than September 2, 2003, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be'collected and paid over the same manner as other municipal taxes. Adopted by the council on this 27th day of May 2003. May 11, 2003 RE: City Proj ect #02 -10 Kennard /Frost Neighborhood Street Improvement PIN #'s: 152922140018, 152922140019; 1712 South Rosewood Avenue Chuck Ahl Director of Public Works, City of Maplewood Department of Public Works Maplewood, Minnesota 55109 Dear Mr. Ahl: I am writing this letter on behalf of my mother; Yvonne B: Bell, widow of Gerald H. Bell, who passed away June 26,'2002. I have addressed this letter to you by the direction of Steve Lukin; Maplewood Fire Chief, a family friend with whom I've discussed this situation and to whom you may refer for additional information. I am respectfully requesting my mother be granted forgiveness based on hardship regarding the assessments on the properties listed above. My father became seriously; ill in 1997 was hospitalized numerous times. and passed away - irn 2002. Durin g that time he was unable to fully provide for my mother who suffers medically herself. They lived on their combined Social Security payments. His lengthy illness, medical care and prescription costs for both of them, and a lack of sufficient income drained their meager savings. My father was self - employed, thus he had no medical insurance, retirement benefits, or pension funding on which to draw as a supplement to Social Security. At the time of his death my mother was still making mortgage payments. When he passed away his total life insurance proceeds partially paid for the funeral and no other funds existed. He was buried at Fort Snelling. My mother was left with surviving spousal Social Security benefits of $913.00 per month. She has no income, is not employed and unable to work due to her own medical condition. My mother is currently 68 years old. My mother's limited income is used as follows: 147.00; major medical supplement insurance 174.00; prescriptions 225.00; property taxes, water, garbage 165.00; ExCel Energy 100.00; groceries 87.00; car insurance, gas /oil /maintenance on 1994 Chev Corsica 15.00; phone 913.00; Social Security income N As you can see, her standard of living is not high. She has lived in this home g for 47 years and will be forced to sell given the additional costs of assessment on the Street Improvement Proj eat. They have an empty lot, but no home would be .placed there due to the configuration of the property and the cement patio area/cyclone fencing n m g Y. parent's property. My mother has no plans, or finances to further develop he property, p - p p Y3 however has made a request to Ramsey County for a Combination of Contiguous Property. That would apply to property taxes due and payable in 2004. My mother has emotionally, hysicall and financial) suffered t p Y y he five years of my father's illness and eventual death. This is the only home she has known in her adult years. She has her own medical concerns and is beyond the age of fmdin fruitf . . Y g g 1 employment. Her joy is in the familiarity of her home and family. She is constantly concerned, bereft at the loss of my father, and grieved that she may lose her home due to this burden of assessments. To lose her husband and her home would be an emotional cost I'm not sure she could overcome. Please consider f orgiving, not delaying the payment of assessments based on hardship and waive the total amount of the assessment so she may remain in her home. If you need further documentation or additional information (assets, liabilities, etc.) you may contact me at (651) 704 -9644 {home} or (651) 266 -2785 {work, 7 -3 pm }, or write me at 1668 Rosewood Ave No, Maplewood, Minnesota. 55109. I will gladly make myself available for an appointment at -your convenience. My mother has signed this letter as acknowledgement that she has read and agrees with its content. Respectfully,, J -1 .6 Ro` Ave No aplewood, Mn 55109 A r lYnne B. Bell �J CLB cc: Richard Fursman, City Manager Karen Guilfoile, City Clerk ASSESSMENT HEARING APPEAL FORM KENNARD/FROST AREA STREET IMPROVEMENTS PROJ 02-1 Address of assessed parcel—/ Propert identification number: -z; (12 di number Do y ou wish to address the cit council toni iN- F Yes No Please complete this form if y ou intend to appeal to the cit council to defer, revise or cancel y our assessment. This form must be completed and filed with the cit clerk no later than the close of toni cit council assessment hearin Your re will become part of the public hearin record. I re that the cit council consider (check one): a. ❑ Senior citizen deferment (over 65 y ears of a b. ❑ Disabilit hardship deferment (where retired b virtue of a permanent and total disabilit C. ❑ Undeveloped propert d. ❑ Cancellation of assessment e. Revision of assessment Reason for the re - - - sr-j ��.. �- � W r � -� .�' � � - . : . • ,��.� r r.c. Print Name Si DAte Address of Propert O IR f Cit State Code Telephone Zip ASSESSMENT HEARING APPEAL FORM KENNARD /FROST AREA STREET IMPROVEMENTS PROJECT 02 -10 Address of assessed parcel Property identification number: 6q (12 digit number) Do you wish to address the city council tonight? F Yes Vo Please complete this form if you intend to appeal to the city ouncil to defer, revise Y or cancel your assessment. This form must be completed and filed with - the city clerk no later than the close of tonight's city council assessment hearing. Your request g Q will become part of the public hearing record.. I request that the city council consider (check one ). a. ❑ Senior citizen deferment (over 65 .years of age) b. ❑ Disability hardship deferment (where refired by virtue of a permanent and Total disability) C. El Undeveloped property d. ❑ Cancellation of assessment e. Revision of assessment Reason for the request: C7-1 i Print Name A l Signature Date 4 OS7() � ddress of Property Owner Code Telephone Cit State Zip AGENDA ITEM AGENDA REPORT Action . by C TO: Richard Fursman, City Manager FROM: Charles Ahl, Director of Public Works/City �` r Y Chris Cavett, Assistant City Engineer Rejecte SUBJECT: Parkway Lift Station Removal Improvements, Project 02 -14: -� Assessment Objections DATE: May 19, 2003 Introduction On April 28, 2003, the city council received one assessment objection at the Parkway Lift Station Removal_ Improvements assessment hearing. A recommendation on action for this objection is provided for the council to revise or confirm the final assessment roll for the project. Background The proposed assessments for the Parkway Lift Station Removal Improvements project were submitted to the city council for adoption at the April 28, 2003, meeting. Residents were p rovided with the required 14 -day advanced notice of the city's intent to levy the assessments, and the residents were required to file a written notice if they objected to the assessment amount. One property owner provided written objection as follows: 1. Gary and Aileen Blair (PIN 172922440019) request that their property be assessed at the residential rate rather than the commercial rate. The Blairs own two parcels at this location. One is zoned commercial and the ether is zoned residential. The Blairs are requesting a revision to the assessment for the residentially zoned parcel. Both properties are vacant and the Blairs had applied to the city to develop both parcels as a commercial site (Carpet Court). Their application was withdrawn after appearing before the planning commission. There is no guarantee that this parcel will develop as commercial and the properties to the west are residential properties. For that reason it would be reasonable that the parcel be assessed as residential property. If the property were to develop as commercial property anytime in the next 15 years, the balance between the commercial and residential assessment could be paid at that time. Recommended Adjustments The following action is recommended for this request: 1. Gary and Aileen Blair (PIN 172922440019): Grant request that their property be assessed at the residential rate rather than the commercial rate. Recommendation Staff recommends that the city council approve the attached Resolution for the Adoption of the Revised Assessment Roll for the Parkway Lift Station Removal Improvements, Project 02 -14. Attachment: Resolution Objection Letter RESOLUTION ADJUSTMENTS TO ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on May 12, 2003, the assessment roll for the Parkway Lift Station Removal Improvements, Project 02 -14, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, one property owner filed an objection to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: 1. Gary and Aileen Blair, (PIN 172922440019), request that their property be assessed at the residential rate rather than the commercial rate. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: A. That the City Engineer and City Clerk are hereby instructed to make the followin g adjustments' to the assessment roll for the Parkway. Lift Station Removal Improvements, City Project 02 -14: 1. Gary and Aileen Blair, (PIN 172922440019): Grant request that their properly be assessed at the residential rate rather than the commercial rate. B. Such assessments shall be payable in equal annual installments extending over a period of 15 years, the first installments to be payable on or before the first Monday in January 2004 and shall bear interest at the rate of 6.0 percent per annum for the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2003. To each subsequent installment when due shall be added interest for one year on all unpaid installments. C. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than August 1, 2003, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after August 1, 2003, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. D. The city engineer and city clerk shall forthwith after August 1, 2003, but no later than September 2, 2003, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Adopted by the council on this 27th day of May 2003. 769 Reaney Avenue Saint Paul MN. 551 o6 (651 774 -7021 lam (651) 774-3321 Wk City of Maplewood April 25, 2003 Department of Public 'works Office of the City , ngineer 1 330 County Road B East Ma plewoo d, MN. 55109 Re: VanHouten s plat sub to STH 61/5 lot 5 b . lk I Gentlemen: I am hereby requesting a batement of the $0,720.00 assess ment you have attached to the above mentioned property for the fof lowing reasons. . There is no value to be gained o n the property b th e wo - Maplewood. It F Y rk contemplated bythe City of P will not add to the value of the property and I could not pert}r recou* F my loss as a result of selling or building upon the ro . F p . . 2. When I purchased this roe it was F F rty classified for residential use and I requested that it be changed to a commercial rating when I submitted a drawing for e n that location. The Ci of Map g a co mmercial property being built F od refused my request at that time and stated that th would not consider changing the zoning until they approved the eY y located on that and the adjoining . FF cornrnerc�al building to be lot. Now, it appears, just in time for this assessment ou have suddenly, on your own changed the zoning on th lot in order } Y than at a residential .rata to- bill us at a c€�.tnmereia# rates rather 3. There is no guarantee that this lot rill be used for comm ercial application now or in the near future. If the zoning had remained as residentiat it caulk be built upon and sold as a residential unit as is evident by the fact that there are two adjoining residential homes rues fln Larpenteur Avenue now. 4. Someone fr0rri your office mentioned that perhaps you could bill us atthe reside n rate and then if we eVer sold the property or,.built acommercial building, that we would be expected to pay the difference at that time. That is wrong. Somewhere i • - - �h - ich are currently cons id e red- n the future the adjoining properties Y ered`residential could also t come o be so ld and utilized for commercia ercia 5. Until such time as thedecision is made as . to the actual use ofthe area, the assessments should be based on whatthe property Is. A residential lot unimp roved. . S Thank you for your consideration of the matter e. r Sincerely, f C i ary Blair 1i AGENDA REPORT Action by TO: Richard Fursman, City Manager 4 FROM: Charles Ahl, Director of Public Works/City Engineer' E11 Y g ., _. h 0�� SUBJECT. Maplewood Drive /Keller Parkway Resurfacing, Project 03 -02: Rejected Assessment Objections DATE: May 19, 2003 Introduction On May 12, 2003, the city council received one assessment objection at the Maplewood Drive /Keller Parkway Resurfacing assessment hearing. A recommendation on action for this objection is provided for the council to revise or confirm the final assessment roll for the project. Background The proposed assessments for the Maplewood Drive /Keller Parkway Resurfacing project were submitted to the city council for adoption at the May 12, 2003,. meeting. Residents were provided with the required 14 -day advanced notice of the city's intent to levy the assessments, and the residents were required to file a written notice if they objected to the assessment amount. One property owner provided written objection as follows: 1. Richard and Betty Peltier, 2497 Maplewood Drive (PIN 092922130004): Request that their property be assessed at the residential rate rather than the commercial rate. The Peltier's property is currently zoned commercial, though it is being homesteaded as a single family residence. For that reason it would be reasonable that the parcel be assessed as residential property. If the property were to develop as commercial property any time in the next eight years, the balance between the commercial and residential assessment could be paid at that time. Recommended Adjustments The following action is recommended for this request: 1. Richard and Betty Peltier, 2497 Maplewood Drive (PIN 092922130004): Grant request that their property be assessed at the residential rate rather than the commercial rate. Recommendation Staff recommends that the city council approve the attached Resolution for the Adoption of the Revised Assessment Roll for the Maplewood Drive /Keller Parkway Resurfacing, Project 03 -02. CJv Attachment: Resolution Objection letter RESOLUTION ADJUSTMENTS TO ASSESSMENT ROLL WHEREAS, pursuant to a - resolution adopted by the City Council on May 12, 2003, the assessment roll for the Maplewood Drive /Keller Parkway Resurfacing, City Project 03 -02, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, one property owner filed an objection to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: 1. Richard and Betty Peltier, 2497 Maplewood Drive (PIN 092922130004): Request that their property be assessed at the residential rate rather than the commercial rate. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: A. That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the Maplewood Drive /Keller Parkway Resurfacing, City Project 03 -02: 1. Richard and Betty Peltier, 2497 Maplewood Drive (PIN 092922130004) : Grant request that their property be assessed at the residential rate rather than the commercial rate. B. Such assessments shall be payable in equal annual installments extending over a period of 8 years, the first installments to be payable on or before the first Monday in January 2004 and shall bear interest at the rate of 5.5 percent per annum for the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2003. To each subsequent installment when due shall be added interest for one year on all unpaid installments. C. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than August 1, 2003, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after August 1, 2003, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. D. The city engineer and city clerk shall forthwith after August 1, 2003, but no later than September 2, 2003, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as. other municipal taxes. Adopted by the council on this 27th day of May 2003. �a 0 ? 1040001 01 * W0 ASSESSMENT HEARING APPEAL l�/IAP FORM LEWOOD DRIVEXELLER PARKWAY RESURFACING - PROJECT 03 -02 Address of assessed parcel 1 F 1 Propefty identification number: 6� (12 digit — number) Do you u�rish to address t � . he city council tonight? El El Yes No Please complete this form if you intend � � . Y to appeal to the city council to defer, revise cancel your assessment. This forma must he s evrse o�r completed and filed with 'the city lerk no later than the close of tonight city c � . � y ounctl assessment hearing. our request will become part of the public hearing record. � . Q est g ord. I request that the city council cons�d (check one }. er a• ❑ Senior cit`� - Izen deferment (over 65 years of age) g) b• El ha ' . y dship deferment (where retired b vi rtue of a permanent and .., y total disability) C. El Undeveloped property d. El Cancellation of assessment e. Q Revision of . as Reason for the request: r, L d + \ L } { Pr'i Name Signature r. - ----------------- Date Address of Pr �--� - operty Owner Code Telephone C t Y State Zip Agenda # MEMORANDUM ,.,;. TO: City Manager Date. FROM: Ken Roberts, Associate Planner Endorsed SUBJECT: Sanitary Sewer Comprehensive Plan Update Modified City Project 03 -05 Rejected Now DATE: May 19 2003 INTRODUCTION Project Description City staff and Jon Horn of Kimley -Horn and Associates have completed an update to the Sanitary Sewer Comprehensive Plan portion of the Maplewood Comprehensive Plan. The city last updated the Sanitary Sewer Comprehensive Plan in November 2000. This 2003 update was necessary to address some inconsistencies in the previous update and to consider anticipated future development/redevelopment in the city. This update also was a requirement of the Alternative Urban Areawide Review (AUAR) for the proposed Legacy Village at Maplewood development. This is the project that has been proposed for the undeveloped area west of the Maplewood Mall. In addition, city staff worked with David Simons of Short - Elliott- Hendrickson on the p re aration of p P the South Maplewood Sanitary Sewer study. The city council authorized the South Maplewood Sewer Study on January 31, 2003. The city initiated this study to address land use and development issues in south Maplewood and to look at the potential sanitary sewer needs for the areas south of Linwood Avenue in Maplewood. BACKGROUND Comprehensive Sewer Study and Update All sanitary sewage generated in Maplewood is conveyed to the Metropolitan Council Environmental Services (MCES) interceptor system. This system conveys the sewage to the MCES Pig's Eye Treatment Facility in St. Paul. The Metropolitan Council has established several general guidelines for the information that they require in the sewer element of the Maplewood Comprehensive Plan. The Metropolitan Council uses this information to assist with the planning and management of all their collection and treatment systems. Staff has prepared this update consistent with the Metropolitan Council's requirements. The proposed update includes the following information: • A map showing sewer service districts, interceptor service areas and existing sanitary sewer infrastructure in the city. • Projected sewer flows for the city on an annual basis for the first five years and in five- year increments thereafter through 2020. • Maps showing the zoning and the land uses as proposed in the comprehensive plan. • A proposed Capital Improvement Program (CIP) for the Maplewood sanitary sewer system.. We have attached a copy of the proposed 2003 Comprehensive Sanitary Sewer Plan update to this memorandum. The members of the city council may want to bring copies of their zoning and land use maps to the meeting for reference. South Maplewood Sewer Study On December 9, 2002, the city enacted a one -yeas moratorium on development of property in Maplewood from Linwood Avenue to the southern border of the city. The moratorium was a result of concerns about the land use and development of the remaining undeveloped or underdeveloped property in south Maplewood. The previous sewer system plan for this area showed urbanized municipal sewer between Linwood Avenue and Carver Avenue, and undefined sewer systems south of Carver Avenue. Without a municipal sanitary sewer system, large lots with a minimum size requirement would be necessary to accommodate houses or properties with individual sewage treatment systems (ISTS). On January 31, 2003, the city council authorized a separate Comprehensive Sanitary Sewer Study of.South Maplewood. This study was initiated to address land use and development issues in south Maplewood, focusing on the area south of Linwood Avenue to the city's southern border. Short - Elliot- Hendrickson (SEH), a consulting engineering firm, has completed a report detailing the results of this study. We have attached a copy of the report to this memorandum. We have incorporated the results of the South Maplewood Sewer Study into the overall Sanitary Sewer Comprehensive Plan update. The Metropolitan Council Environmental Services (MCES) has a major sanitary sewer interceptor in the study area (generally running east to west from Carver Lake to McKnight Road, north of Carver Avenue). The city could use this part of the MCES sanitary sewer system to provide sanitary sewer service to the area. However, the city needs to explore various land use and development issues before the city council can make any final decisions. As a part of this, the city needed an overall plan for the south Maplewood area (including sanitary sewer) to identify and evaluate options for the area. DISCUSSION 2003 Comprehensive Sewer Study Details Staff made several assumptions when preparing the Sanitary Sewer Comprehensive Plan update. The following is a summary of some of these key assumptions: 1. 2003 sanitary sewer flows have been determined based on the current zoning map. p 2. Projected sanitary sewer flows for 2010 have been determined using Y the city' current zoning map along with assumed development/redevelopment in twelve areas of the city as follows: • Gladstone Area Redevelopment • Hillcrest Area Redevelopment • Miggler Property Redevelopment • Legacy Village Development • Mogren Golf Course Development • Kelco /Kami Development (west of Highway 61) • Sibley Cove Development • Parkway Drive/TH 61 Redevelopment Area • Larpenteur Avenue /Adolphus Street Redevelopment Area • Van Dyke Street/County Road B Redevelopment Area • Century Avenue /Highway 5.Development Area • The South Maplewood Comprehensive Sanitary Sewer Study Area We have included a map detailing these development/redevelopment areas and the assumptions made for each area in the Sanitary Sewer Comprehensive Plan update. In addition, we have used the land use and development assumptions detailed in the South Maplewood Sewer Study to determine the projected sewer flows for the area of Maplewood south of Linwood Avenue. 3.. Projected sanitary sewer flows for 2020 have been determined using the. current Maplewood Land Use Map. It is important to note that the Sanitary Sewer Comprehensive Plan update is only a planning document. In addition, the land use, assumptions made above do not bind the city to any of these possible changes. Staff made conservative assumptions for the expected land uses and sewer needs. Staff did this to identify the maximum sanitary sewer flows that could be generated by each of the sewer districts. Staff and the consultants will discuss with the city council the assumptions staff used to determine the estimated sanitary sewer flows at the meeting. South Maplewood Sewer Study Study Assumptions Staff made several assumptions when preparing the South Maplewood Sewer Study. The following is a summary of some of these key assumptions: If municipal sanitary sewer is extended to serve the area, land uses at full development will correspond to the city's current Land Use Map. The projected sanitary sewer flows staff listed in the report are based on full development and on the Land Use Map. * Future densities of R1 land use will be 2.9 persons /unit and 2.8 units /acre. ♦ Because of topography and existing pipe size, future sanitary sewer flows from the Bailey property in Woodbury and Newport will need to be conveyed through Maplewood to the Carver Lake interceptor. ♦ Future sanitary sewer flows from the Bailey property in Woodbury and Newport will be similar to those generated by typical single- family residential uses. It is important to note that the South Maplewood Sewer Study is only a planning document. In addition, the land use assumptions made above do not bind the city to any of these possible changes. Staff made the land use and sewer assumptions on a conservative basis to identify the maximum_. sanitary sewer flows that the land uses could possibly generate in each of the sewer districts. 3 South Maplewood Sewer Study Conclusions 1. Soils within the study area range from a sandy soil in the south to a sandy loam with some clay loam and silty clay in the north. The sandy soils are good for installation of individual sewage treatment systems (ISTS) whereas the clay loam and silty clay pockets. may require the use of non - conventional systems. 2. If properly maintained, evidence indicates that the life expectancy of an ISTS site is at least 25 to 30 years. 3. Septic systems {ISTS} are a safe and effective soil -based system to treat household wastewater, provided there is enough soil area and the soil conditions are conducive to treatment. Septic systems treat sewage as well as or better than municipal treatment facilities when they are properly designed, installed, and maintained. 4. Cities or areas with marginal soils, steep slopes, and wetlands will require a larger minimum lot size for lots with ISTS sites than those with good soils, few slopes and few wetlands. 5. Minimum lot sizes for lots with ISTS sites typically range from 1 acre to 5 acres in size. Many communities use a minimum loft size in the range of 2.0 to 3.0 acres. 6. Gravity sanitary sewer can -serve infill development in Districts 50, 51, 53, 54, 55, 56, 58 and 66. 7. A gravity sanitary sewer can serve District 70 and the sanitary sewer flows from the 240- acre Bailey's Nursery parcel in Woodbury and Newport. When the city or a developer extends municipal sanitary sewer to serve District 70, the new pipe must be sized large enough to serve the 240 -acre Bailey Nursery parcel. 8. The capacity of the Carver Lake .interceptor is large enough to accommodate flows from all of the study area, as well as the 240 -acre parcel in Woodbury and Newport owned by Bailey's Nursery. 9. Connections to the Carver Lake interceptor will be allowed by permit from the MCES. The interceptor would be metered at the points where it enters and exits Maplewood. Any flow that enters the interceptor between these two locations will be billed to Maplewood based on the difference between the two meter readings. 10. , In Districts 10 and 57, the existing terrain varies drastically and there are significant elevation changes. As such, the use of lift stations will be necessary to convey sanitary sewer flows from lower areas to higher areas. 11. Districts 10 and 57 have a relatively high cost -to- benefit ratio associated with the extension of municipal sanitary sewer to serve the districts. As a result, no near term municipal sanitary sewer improvements are anticipated in these districts. 12. With the exception of Districts 10 and ' 57, it is anticipated that the rest of the study area could have sanitary sewer service within the next 20 years. However, before the city agrees to construct any municipal sanitary sewer extension, the city should prepare a feasibility study to identify pipe sizes, pipe alignments, construction costs, and other important project details. 4 With all of this information, it is important to remember that the South Maplewood Sewer Study is a planning document and that it does not take the place of a detailed feasibility study for a particular proposal or project. PUBLIC HEARING The city code requires that the planning commission hold a public hearing when considering amendments to the Maplewood Comprehensive Plan. The planning commission held a public hearing about the Comprehensive Sewer Plan update on Monday, April 21, 2003. COMMISSION ACTIONS On. April 21, 2003, the planning commission recommended approval of the proposed Comprehensive Sewer Plan update, except for the south Maplewood study area. On May 5, 2003, the planning commission recommended approval of the South Maplewood Sanitary Sewer Study (as part of the Comprehensive Sanitary Sewer Plan update.) RECOMMENDATIONS 2003 Comprehensive Sewer Plan Update A, Adopt the resolution on .page 6. This resolution approves the proposed Comprehensive Sanitary Sewer Plan Update, including the South Maplewood Sanity rY Sewer Study. South Maplewood Sewer Study B. Adopt the South Maplewood Sewer Study, Project 03 -03, as part of the 2003 Comprehensive Sanitary Sewer Plan Amendment. C. The city should establish a minimum lot size requirement of 2.0 acres for non - sewered residential areas in the City (subject to performance standards), including the study area. This would be primarily in areas with steep slopes and with pockets of marginal soils. The performance standards would be to ensure that the soils and conditions on any future lots would be such that the proposed lot could accommodate a house, driveway, a well and at least two drain fields. D. The city should change (if necessary) the future land use plan and zoning designations of properties to reflect the minimum lot size requirement (if changed) for non - severed areas. E. The city should first consider those districts with a lower cast -to- benefit ratio for municipal sanitary sewer service before the districts that have a higher cost -to- benefit ratio. Attachments: 1. 2003 Comprehensive Sanitary Sewer Plan Update 2. South Maplewood Sewer. Study 3. Resolution 5 Attachment 3 RESOLUTION APPROVING THE 2003 MAPLEWOOD COMPREHENSIVE SANITARY SEINER PLAN UPDATE WHEREAS, city staff and city consultants have completed an update to the Maplewood Sanitary Sewer Comprehensive Plan. WHEREAS, the update was necessary to address inconsistencies in the November 2000 Sanitary Sewer Comprehensive Plan update and to consider anticipated future development/redevelopment in the city. WHEREAS, the update was also required to meet the mitigation plan requirements for the Alternative Urban Areawide .Review (AUAR) for the proposed Legacy Village at Maplewood development. WHEREAS, the city code requires that the planning commission hold a public hearing when considering amendments to the Maplewood Comprehensive Plan. WHEREAS, the planning commission held a public hearing about this matter on April 21, 2003. NOW, THEREFORE, BE IT RESOLVED that the city council approve the 2003 Comprehensive Sanitary Sewer Plan update for the following reasons: 1. The Comprehensive Sanitary Sewer Plan update provides the necessary information to meet the requirements identified in the mitigation plan for the AUAR for the Legacy Village at Maplewood development. 2. The Comprehensive Sanitary Sewer Plan update provides the required information to allow the Metropolitan Council Environmental Services (MCES) to properly plan and manage their sewage collection and treatment system. The Maplewood City Council adopted this resolution on , 2003. MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, APRIL 21, 2003 V. PUBLIC HEARING a. . Comprehensive Sanitary Sewer Plan Amendment and Update Mr. Roberts said city staff and Jon Horn of Kimley -Horn and Associates have completed an update to -the Sanitary Sewer Comprehensive Plan portion of the Maplewood Comprehensive Plan. The city last updated the Sanitary Sewer Comprehensive Plan in November 2000. This 2003 update was necessary to address some inconsistencies in the previous update and to consider anticipated future development/redevelopment in_the city. This update also was a requirement of the Alternative Urban Area wide Review (AUAR) for the proposed Legacy Village at Maplewood development. This is the project that has been proposed for the undeveloped area west of the Maplewood Mall. Mr. Roberts introduced Mr. Jon Horn of Kimley -Horn and Associates. Mr. Horn gave a presentation on the sanitary sewer comprehensive plan update. He said the City of Maplewood discharges its sanitary sewer to a system that is owned and operated by the Metropolitan Council Environmental Services. He said Maplewood is divided into 74 sewer districts. He said they reviewed those sewer districts and came up with sewer flow estimates for the years between 2003 and 2020. . Commissioner Trippler said on page 4 of the south Maplewood sewer study report, under the 3.4 existing land use category, there are zoning categories listed as single - dwelling residential R -1 and planned unit development. He asked if a planned unit development (PUD) is a zoning category? Mr. Horn said yes, the planned unit development showed up in the zoning plan. Commissioner Ledvina asked if the planning commission made a recommendation to approve the update to the sanitary sewer comprehensive plan, how would changes to the sanitary sewer comprehensive plan get incorporated at a later date if those recommendations were made to the city council? Mr. Horn said the plan included getting a draft document approved and accepted by the planning commission and the city council and then submitted to the Met Council. He said through that process there would be some modifications and revisions. He said the south Maplewood sewer study would be presented and before the document is finalized, the modifications would be combined into the final document. Commissioner Dierich asked in regards to the south Maplewood area and the Bailey Nursery property, is it to the city's financial benefit to drain that area for the City of Woodbury? Mr. Horn said until the south Maplewood study is presented in detail, those questions couldn't be answered. The south Maplewood study would be presented sometime in May. Commissioner Dierich asked if the city is reserving the capacity, then when does the city pay for that? Mr. AN said sewer capacity is allocated through SAC charges (sewer availabilit char and those g g Y charges) charges are collected when the city issues building permits. Chairperson Fischer asked if anybody n the audience wanted to be heard regarding the sanitary Y g g sewer plan update? There were no audience members that wanted to speak on this issue. Commissioner Pearson moved to adopt the resolution on e 4 of the staff report. This resolution p page p approves the proposed Comprehensive Sanitary Sewer Plan Update. Commissioner Ledvina seconded. Ayes - Desai Dierich Fischer Ledvina Monahan -Junek Mueller, Pearson, Rossbach, Trippler The motion passed. DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, MAY 5 b. South Maplewood Sanitary Sewer Study Mr. Roberts said at the April 21, 2003, planning commission meeting, city staff presented an overview of the Sanitary Sewer Comprehensive Plan update. Part of the Sanitary Sewer Comprehensive Plan update includes the South Maplewood Sewer Study, which focuses on the area south of Linwood Avenue to the city's southern border. Mr. David Simons, of Short Elliott Hendrickson, Inc., in Vadnais Heights, gave a presentation to the planning commission. - Commissioner Dierich asked if Bailey's Nursery is developed as light industrial as they are platted to, rather then residential, how much of a sewage difference will that make? Mr. Simons said the sewage flow for non - residential verses the flow for residential are very similar. Commissioner Dierich said across section 70 in. the sanitary sewer study, there is an easement for the sanitary sewer. She asked if the city is pulling the drainage for Bailey's Nurse and it Y Nursery goes into the easement area, is that easement large enough to carry the capacity, or is a larger easement necessary? Mr. Simons said the 30 -foot easement is probably adequate to construct a sanitary sewer on. Commissioner Dierich asked if they are accounting for the runoff that is currently going down Carver Avenue or down Century Avenue? She said the sewers don't start until the bridge area of r Highway 494. She asked if that included the street runoff sewage? Mr. Simons said, the purpose of this study was for sanitary sewage from properties verses storm water runoff. They did include a typical allowance for a minor leakage into the line. They want to make sure when they design a facility that they have an allowance for that. But in terms of storm water runoff from the properties, that is a separate conveyance system and design exercise. Mr. Ahl said the separation of storm water and sanitary sewer is required and the city is not allowed to combine them in the same pipe. Commissioner Dierich asked who is inspecting the septic systems and who is keeping the records so that the city knows if the septic systems are failing or not? Mr. Ahl said the city has a licensed septic inspector name DuWa Y ne Konewko, he is also the Environmental Health Officer. The city is sending out a notice to 135 Maplewood properties and those residents are required to do a septic pumping and /or septic inspection once every three years. Commissioner Ledvina said he has some questions regarding the conclusions on the first page of the report. He read "it is indicated that septic systems are a safe and effective soil system to treat household wastewater, etc. Septic systems treat sewage as well or better, than when they Y are properly installed and maintained ". He wondered if Mr. Simons could expand on that statement. He knows Mr. Simons provided a reference from the University of Minnesota Extension Service. He said that's a pretty strong statement in terms of performance of these systems in comparison to a sanitary sewer. Mr. Simons said that statement was a quote that they obtained from a publication put out by the University of Minnesota Extension Service, but they also spoke with some septic system installers and designers. They also spoke with both Washington and Ramsey County and talked to their people that get involved with the inspection and the paper work documentation of septic system failures. Washington County is just starting to see some failures happening from septic systems that were installed in the early 70's. They started their documentation program in 1972 and thirty years later they are reaching their full life expectancy. When speaking with the septic system installers they had some information indicating that some septic systems they have seen have been in place for fifty years and are still operating. Commissioner Ledvina said Mr. Simons stated.that an individual septic system life expectancy is 25 to 30 years. He asked if that is acceptable? Mr. AN said from a standpoint from good public policy 25 to 30 years expectancy is good. Should you have an ordinance requiring the proper installation, maintenance and a plan for 25 to 30 year life expectancy at the end of the timeframe you should have a plan for either providing a municipal treatment system or a requirement that the homeowner have additional land to install another septic system someplace else on the property. Commissioner Rossbach asked if once an area is used for a septic system does it eventually become capable of supporting another septic system or is it once it is used it is no longer any good? Mr. Simons said he has heard that some sites will put in two septic systems and the homeowner will alternate and let the other site rest and then go back to the remaining system. If a septic system were to fail you would probably have to do some restoration work to make it work again. He knows that some people stop using their septic system and then use it again, at a later point and it still works. . Commissioner Dierich asked once the system is degraded and you want to develop it as residential, does that mean you have to remove the hazardous waste tank from the site? Mr. AN said yes you do. Tanks have to be properly filled and abandoned which is a requirement in the ordinance. Commissioner Dierich asked if the ordinance included the two -field requirement, how big should those fields be, and what is the minimum distance from_ the wells? Mr. AN said he did not believe that the requirement for two fields was in the ordinance. It was a debated issue that was looked at. He said the state health code requires the minimum distance from the wells but he is not sure what the number was. Commissioner Rossbach said the distance is 75 feet from the well. Commissioner Trippler said when he read through the report he was not sure whether or not the homes in this area have city or well water. The concern he has with individual sewage treatment systems has to do with people having a well or city water. If people have their own wells then he is more concerned with people having individual systems. His concern is that most people don't comply with the five criteria needed. People put their drainfield next'to their well. Planning for a minimum lot size you need to consider the installation of wells and septic systems. Commissioner Dierich asked if it was the city's intent to put in ghost platting for these lots if the city did put in sewer and water? Ms. Coleman said the city has done some ghost platting and could do that in this case, but she has not given that much thought. Commissioner Dierich said if the city is thinking they are going to put in sewer and water in ten years, she thinks that is something the city should be thinking. Commissioner Rossbach said looking at the suggested .recommendations from staff, and looking at the minimum lot size of 2 to 3 acres and Ms. Coleman said it doesn't make any difference how big your lot is if your soils and slopes are that you can't put it in. He wondered why the city wouldn't be more concerned about showing areas to have the drainfields put in. You-would want to have at least one backup area. It seems the city would be better off to go that route and make sure the tanks can fit in the systems then to tell the homeowner they have to have 2 to 3 acres which might not be adequate. Commissioner Mueller said he does not think the city should make the recommendation to have 2 to 3 acres for the tank installation. The site also needs to be able to show that it is safe and has room for expansion. Commissioner Ledvina said to have a 210 3 acre minimum it is important to be able to show the areas that could have the tanks. The 2 to 3 acre minimum also tends to reduce the overall loading to the groundwater for failing systems. Systems will fail so if you have a reduced density, which this essentially does, it is not taxing in providing greater impacts overall in an aggregate to the groundwater resource. The acreage is an important factor. Commissioner Mueller said the city should require the minimum acreage to be 2 to 3 acres plus they need to prove that it has good soils, not just one or the other. Mr. AN said it is the staff's recommendation that the planning commission does not recommend anything under 2 acres because the minimum lot size is 2 acres. Even though the homeowner may be able to say a one -acre site could have an ISTS system put in, it should be a minimum lot size of 2 to 3 acres. Mr. Roberts said if a homeowner came in now and wanted to do a lot split to create a second lot in the subdivision, the city requires the homeowner to show documentation that it can support two drainfields, the house and the driveway, in addition to the minimum lot size. Commissioner Mueller asked Mr. Roberts if.that included a minimum lot size of 2 acres or is that being able to show just that it can support it?. Mr. Roberts said just showing that it can support it may take 5 acres or 1 acre. In Hallers Woods the lots range from one acre to five acres and they are all on well and septic. Commissioner Ledvina said regarding the minimum lot size for the residential areas that would not be developed with sanitary sewer. Table 6 shows the various districts and what it would take, the cost benefit and ratio, and the majority of them could be served by sanitary sewer. Wouldn't the city say those areas should be developed with sanitary sewer and those others with medium and high cost of benefit ratio be areas where the city would rezone? Mr. Roberts said that is a good idea, but the city doesn't want to set a 2 to 3 acre minimum in an area and then put sanitary sewer past those properties. Commissioner Ledvina said a lot of those districts are fully developed with sewered areas. Mr. Roberts said it was the city's intention to have the larger minimum lot size in the areas that are least likely to get sanitary sewer. Commissioner Dierich said it should be recommended that the homeowners that have wells should have them tested as well because many of the wells in that area are really old. They haven't failed like the sewage system but they may be 90 to 110 feet deep and they may have contaminated water and not know- that because they don't test on a regular basis. Mr. Ahl said that is a policy issue as to the direction the city wants to go. There are certain extension services that can test wells for contaminants. Nitrate is typically the first indication of a localized contaminant of either a runoff or sewage leak that cost $11, so the city does provide that information to residents, but it is not a requirement at this point. Chairperson Fischer asked if there is any rule of thumb regarding how far down you are so you are out of danger? Mr. Ahl said there have been contaminants in municipal wells that have gone down to 800 to 900 feet, so there are no assurances at all. If you have a sand point that is only 50 feet down, the potential for contamination is a lot higher then something that is 200 feet, but it is dependent on the stratis that is under the materials. - .Commissioner Rossbach. said there have been comments made regarding loading and septic systems and he did not see any information in the report regarding loading. He wondered if there was established information regarding loading or where did that discussion come from? Commissioner Ledvina said he was referring to the pollutant loading from septic systems that are improperly operated or failing systems. He was referring to the fact that if you have more septic systems within an area and a certain percentage failing, you will have a higher loading or more pollutants getting into the water for that area and degrading the groundwater resource. He doesn't know if it relates to the water supply, but if you have a water supply in the contaminated groundwater supply, then you have problems. He said it's possible to have contaminants from one septic system impacting a well from another lot that is 200 feet away. Commissioner Rossbach said he would like to have more background information from the University of Minnesota. Mr. Simons said Ramsey and Washington counties have some very extensive information on loading from different square footages of homes into the soil and that is used when they design the size of the septic system. Many times that is based on the number of bedrooms. There isn't necessarily a relationship between a failing septic system and contamination. When a septic system fails, many times it is because it stops percolating. The sandy soil treats the sewage well. If the septic system would fail, it is the fact that the soils have reached their ultimate capacity and it stops percolating, it doesn't necessary mean you are going to pollute the groundwater. Commissioner Mueller asked staff if there are any areas. in South Maplewood that are platted for residential less than 2 acres? Mr. Roberts -said it would primarily be a concern if someone wanted to subdivide a property and have each lot with at least 2 acres. There are some lots in district 10 and 57, some are more than 4 acres and some with almost 10 acres. So there is some development subdivision potential there. If they could meet the performance standards they could have 1 acre or less. There may be some lots that are less then 2 acres, but they are .already built .on. Chairperson Fischer said on page 3 of the staff report, in staff recommendation D., it states that districts with a lower cost -to- benefit ratio would be put in first before the others. She asked if that meant the city is intending to put the sewer system through that area or does it mean that if the city gets a petition from those districts and they will be given priority over the other two districts? Mr. Ahl .said it has been the city's policy over the years not to install a sanitary sewer system into areas unless there is owner interest. At this point, as long as the city has operating septic systems that meet the standards and are inspected, he doesn't think the city would initiate those sewer extensions. If there are septic failures then the city refers back to that item. Commissioner Rossbach asked if the city were to decide that they needed 2 -acres and you. had to show that you could put in 2 systems on that acreage, would apply to every place in the city in the study? Mr. Roberts said the way recommendation b. on page 3 of the staff recommendations was written originally would apply citywide. Upon discussion this evening, he does not think the city wants to set the larger minimum lot size in areaswhere.it is most likely there will be sewer in the foreseeable future. It is his reading that the city should change the recommendation to apply to sewer districts 10 and 57. Commissioner Rossbach said staff said they would not put in sanitary sewer systems unless somebody asks the city to. The city must be assuming that people will have individual sewer treatment areas and he does not follow how that comes together. Mr. Roberts said there is the question of which is coming first. Does the city feel it mandatory to have a larger lot size to help prevent problems or not. He hasn't seen an outcry of failing septic systems in that area, it could happen and maybe, it will happen in 20 to 30 years or less. The policy question for the city is, does the city want to get into the sewer building business. If not, does the city feel it necessary to mandate a larger minimum lot size? He is not convinced that is necessary at this point. Commissioner Rossbach asked if the reason the city would want a larger minimum lot size in those areas because of the topography? Mr. Roberts said topography. The least likelihood would be the resident would et municipal g p sewer. Commissioner Mueller asked if there are any other areas that are not sewered? Mr. Roberts said there are small pockets of properties on County Road D that are not sewered. Commissioner Rossbach, moved to: (changes to the staff recommendation are stricken through and additions are in bold.) A. Adopt the South Maplewood Sewer Study, Project 03 -03, as art of the 2003 Y 1 p Comprehensive Sanitary Sewer Plan Amendment. B. The city should establish a minimum lot size requirement of 2.0 We 34,acres for - sewere ^ 44 districts 14, 57, and 70. ' ' , ' ' Qt ,ate C. The city should change (if necessary) the future land use plan and zoning designations of properties to reflect the minimum lot size requirement (if changed) for .non- sewered areas. D. The city should first consider those districts with a lower cost -to- benefit ratio for municipal sanitary sewer service before the districts that have a higher cost -to- benefit ratio. Commissioner Ledvina seconded. Ms. Coleman asked for some direction to be given by the commission regarding the lot size requirement being 2.0 or 3.0 acres. \ Chairperson Fischer called to question the vote on item A., C., and D. Ayes — Dierich, Fischer, Ledvina, Mueller, Rossbach, Trippler Commissioner Dierich said she thinks recommendation B. shouldn't have the words Districts 10 57, and 70 in the recommendation. If residents are having an individual well or septic system they should be bound by the same rules that everybody else is bound by. The city does not know enough about contamination. One study to her is not enough knowledge about contamination of wells. Commissioner Rossbach said he would be comfortable changing his recommendation to 2.0 acres rather then 2.0 to 3.0 acres. He also said what he heard from the staff is if you set it up so there are 2.0 acres and then you put in sewer, who will pay for that cost? Because there are not enough people living along that Line that need sewers. Commissioner Dierich said this is true but she heard staff say they are not in the business of putting in sewers. The city is either making a decision on 2.0 or 3.0 acres, which ever is a safe amount of land to have around the lot. Is it indeed a safety issue or is this a zoning issue? You are looking at two different things but she said she is voting on the side of safety. Commissioner Rossbach said, he is also voting on the side of safety. If it wasn't for the 20 -year lag time his recommendation would have been for the city to have no minimum lot size. It doesn't accomplish what the city wants to do. You can have five acres and, it can be crummy land and you can't put a septic system on it anyway, .so it has no bearing. As Mr. Roberts said regarding Hallers Woods, there is .a system in place that has no requirement and it all worked out fine. The only reason he would go for the acreage portion is because the city doesn't plan on getting to South Maplewood for 20 years. Chairperson Fischer said septic systems are on a per front foot basis and that could get costly especially if the home were put in the middle and they did not have - any way of breaking off at that point. Mr. Roberts said his concern on the minimum lot size is, does that imply that if they have a minimum lot size of 2.0 acres and they can show that they meet that, is there an implication there that overrides the necessity to show the city should have two septic systems? Chairperson Fischer said that is her concern. Commissioner Rossbach said he would think the city would have that all together as a package. Ms. Coleman said the city wants performance standards and some sort of minimum acreage to protect the overall environment that relates to the feasibility of supplying sewer, which in those three areas is a long way out. Chairperson Fischer said she would be comfortable with anything that met the standards. She said if somebody had 1 3 /4 acres and somebody else might need 6 acres she would not be uncomfortable with that. Ms. Coleman said one way around that would be to have an exception clause. Commissioner Mueller seconded. Ayes - Dierich, Ledvina, Mueller, Rossbach, TOppler Nay — Fischer Chairperson Fischer said the reason she voted nay, is she would have gone with performance standards all the way across. The motion passed. This goes to the city council on May 27, 2003. Ar AW Agenda # REPORT SUMMARY Applicant: Brian - Pellowski ` Maplewood Auto Center Site Address: 2525 White Bear Avenue Zoning: Business Commercial Land Use: Business Commercial City Council Hearing Date: May 27, 2003 Project Description: Brian Pellowski of PBK Investments is proposing a comprehensive sign plan amendment and design review change for the Maplewood Auto Center at 2525 White Bear Avenue. The proposal includes allowing cabinet -style wall signs, rather than channel letter wall signs, for the auto - related tenants and sign changes for the Super. America gas station, as well as painting the Super America building from green and ivory to white and light grey with red trim. Request: Mr. Pellowski requests that the city council review his appeal of several conditions associated with the Community Design Review Board's (CDRB) April 22, 2003, approval of the comprehensive sign plan amendment and a design review change for the Maplewood Auto Center. Recommendations: Staff recommends the city council deny Brian Pellowski's appeal of the Community Design Review Board's April 22, 2003, comprehensive sign plan amendment and design review change approval for the Maplewood Auto Center. INTRODUCTION Proposal Brian Pellowski of PBK Investments, Inc. is appealing several conditions associated with the Community Design Review Board's (CDRB) April 22, 2003, approval of his request for a comprehensive sign plan amendment and a design review change for the Maplewood Auto Center at 2525 White Bear Avenue. The Maplewood Auto Center is a multi- tenant mall with two buildings including several auto- related tenants in one building and the Super America gas station in another building (refer to the maps and pictures attached on pages 5 through 11). The proposed comprehensive sign plan amendment includes allowing cabinet -style wall signs, rather than channel letter wall signs, for the auto- related tenants and sign changes for the Super America gas station. The proposed design change includes painting the Super America building from green and ivory to white and light grey with red trim. Code Requirements The city's sign code requires all multi- tenant buildings with five or more tenants to have a comprehensive sign plan approved by the CDRB. Any amendments to the approved plan must be reviewed by the CDRB. The city's design review code requires that the CDRB approve all development plans for commercial buildings, including building materials, landscaping, lighting and site plans. Any subsequent changes, depending on cost, are approved by the CDRB as well. The city's design review code allows applicants to appeal the CDRB's above - mentioned approvals to the city council within 15 days of CDRB review. BACKGROUND March 22,1988: The CDRB approved architectural, site, and landscape plans and a comprehensive sign plan for the Maplewood Auto Center at 2525 White Bear Avenue. October 11, 1988: The CDRB approved a comprehensive sign plan amendment to permit a second pylon sign the center. April 24, 1989: The city council denied an appeal of two of the CDRB's conditions for approval of the Maplewood Auto Center including: 1) The exit on White Bear. Avenue shall have only one exit lane, a "no left turn" sign and stop sign; and 2) there shall be no outside storage or display of products or merchandise. MEMORANDUM TO: Richard Fursman, City Manager FROM: Shann Finwall, Associate Planner SUBJECT: Appeal of Design Review Board Conditions APPLICANT: Brian Pellowski of PBK Investments LOCATION: Maplewood Auto Center at 2525 White Bear Avenue DATE: May 13, 2003 INTRODUCTION Proposal Brian Pellowski of PBK Investments, Inc. is appealing several conditions associated with the Community Design Review Board's (CDRB) April 22, 2003, approval of his request for a comprehensive sign plan amendment and a design review change for the Maplewood Auto Center at 2525 White Bear Avenue. The Maplewood Auto Center is a multi- tenant mall with two buildings including several auto- related tenants in one building and the Super America gas station in another building (refer to the maps and pictures attached on pages 5 through 11). The proposed comprehensive sign plan amendment includes allowing cabinet -style wall signs, rather than channel letter wall signs, for the auto- related tenants and sign changes for the Super America gas station. The proposed design change includes painting the Super America building from green and ivory to white and light grey with red trim. Code Requirements The city's sign code requires all multi- tenant buildings with five or more tenants to have a comprehensive sign plan approved by the CDRB. Any amendments to the approved plan must be reviewed by the CDRB. The city's design review code requires that the CDRB approve all development plans for commercial buildings, including building materials, landscaping, lighting and site plans. Any subsequent changes, depending on cost, are approved by the CDRB as well. The city's design review code allows applicants to appeal the CDRB's above - mentioned approvals to the city council within 15 days of CDRB review. BACKGROUND March 22,1988: The CDRB approved architectural, site, and landscape plans and a comprehensive sign plan for the Maplewood Auto Center at 2525 White Bear Avenue. October 11, 1988: The CDRB approved a comprehensive sign plan amendment to permit a second pylon sign the center. April 24, 1989: The city council denied an appeal of two of the CDRB's conditions for approval of the Maplewood Auto Center including: 1) The exit on White Bear. Avenue shall have only one exit lane, a "no left turn" sign and stop sign; and 2) there shall be no outside storage or display of products or merchandise. September 12, 1989: The CDRB approved a comprehensive sign plan amendment to include wall signs and canopy signs for the Super America gas station. November 22, 1999: The city council approved a CUP for Credit Equity Sales to open a motor vehicle sales business for this location. In the year 2000, this permit was taken over by Midwest Auto. July 9, 2001: The city council approved a CUP for Credit Equity to open a motor vehicle sales business for this location. August 27, 2001: The city council approved a CUP for Alamo Car Rental to lease motor vehicles from this location. April 22, 2003: The CDRB approved a comprehensive sign plan amendment and design review change with several conditions (refer to the 4/22/03 CDRB minutes attached on pages 12 through 19). DISCUSSION Mr. Pellowski outlines his appeal on the attached May 6, 2003, correspondence on pages 20 through 25. Mr. Pellowski states that he believes some of the required CDRB conditions go beyond the scope of what a city can or should require. Mr. Pellowski's concerns and staff s rebuttal of several of the conditions associated with the CDRB's approval of the comprehensive sign plan and design change are outlined below: 1. Condition: Northeast Import's cabinet -style sign must be relocated to be centered in the recessed area above the tenant space. Appeal: Mr. Pellowski states that they need to leave the current sign as is. Staff Comments: In January 2002, one of the auto - related tenants applied for a sign permit for a cabinet -style sign. Staff reviewed the Maplewood Auto Center's comprehensive sign plan and found that cabinet -style signs were prohibited. _Staff also found that three cabinet -style signs, including Northeast Imports, had already been installed at the"center. At that point, staff contacted PBK Investments to inform them that the center did not meet the required comprehensive sign plan. Since that time staff has been requesting that the illegal signs be removed or that PBK Investments apply for a comprehensive sign plan amendment. In March 2003, Super America proposed several sign changes and requested sign permits for these changes. Staff again contacted PBK Investments to explain that a comprehensive sign plan amendment would need to be approved for the proposed Super America sign changes as well as the cabinet -style signs. PBK Investments submitted a comprehensive sign plan amendment in April 2003, which was approved by the CDRB on April 22, 2003. A condition of approval is that the existing Northeast Import's cabinet -style sign be relocated to be centered in the recessed area above the tenant space, in order to be consistent with the other two cabinet -style signs and the new comprehensive sign plan conditions. Staff finds that the relocation of the Northeast Imports sign from the bottom of the recessed area approximately one to two feet up to the center of the recessed area is a very minor condition and should remain to ensure consistency of the signs at the center. Maplewood Auto Center 2 May 13, 2003 2. Condition: The top fascia of the pylon sign for Building A (multi- tenant building) must be repainted the existing color (green) and Building A must be repainted as follows: repaint the wall pack lights, bollards and top fascia the same color as existing (green). This work must be complete prior to issuance of sign permits for Super America's sign changeover, or after submittal of a letter of credit or escrow in the amount of 150 percent of the required work. Appeal: Mr. Pellowski has indicated in a telephone conversation that he' does not want the Super America sign permits held up by the required painting of the pylon sign, and-, does not wish to submit a letter of credit or escrow to ensure the work is complete. Staff Comments: Super America requested that only their building (Building B) be repainted to conform to their new colors (white and red). Staff recommended that both Buildings A and Band both pylon signs be painted these new colors to ensure consistency between the two buildings on the site. The CDRB felt that the two building should not be consistent and recommended that only Building B and the pylon sign for Building B be painted the proposed colors. Because of the condition of the paint on Building A, the CDRB did recommend that the applicant touch up the faded and chipped paint on Building A and the pylon sign for Building A with the same colors (green). For new commercial or multi - family construction,' it is the City of Maplewood's policy to receive a letter of credit or cash escrow in the amount of 150 percent of all required exterior improvements prior to issuance of a building permit. In this case, there are no building permits required, only sign permits for the Super America sign changeover. Staff is concerned that once the sign permits are issued, the city will not have the leverage needed to ensure that the painting of Building A and the pylon sign for Building A are complete. The design change (painting) and comprehensive sign .plan amendment are both related to the overall request on the site. For this reason, staff recommends that the Super America sign permits be held until the design change (painting) is complete or the city receives a letter of credit or cash escrow for the work. 3. Condition: Building A must be repainted in its entirety within two years of the date of this approval (April 22, 2005). If new colors are proposed for Building A, the CDRB must review the change. Appeal: Mr. Pellowski states that he cannot guarantee that this will be done when needed. Staff Comments: As stated above, the CDRB recommended that only the faded and chipped paint be touched up on Building A and the pylon sign for Building A. In order to ensure that the entire building was repainted in a timely manner, the CDRB approved the design change on the condition that Building A be repainted in its entirety within two years. City code requires that all exterior parts of a commercial building be maintained, including the paint. For this reason staff finds the recommendation to paint the entire, building within two years reasonable, as it should be'part of the overall maintenance of the building. 4. Condition: The applicant must repair and restripe the entire parking lot to include repair or replacement of all concrete curbing. This work must be done prior to issuance of sign Maplewood Auto Center 3 May 13, 2003 permits for the Super America sign changeover, or after submittal of a letter of credit or escrow in. the amount of 150 percent of the required work. Appeal: Mr. Pellowski has indicated that this work is done every year as needed after winter. Again, Mr. Pellowski does not want the Super America sign permits held up by the repair of the parking lot, and does not wish to submit a letter of credit or escrow to ensure the work is complete. Staff Comments: The Maplewood Auto Center's parking lot is in poor repair with potholes in the bituminous surface, crumbling concrete curb, and faded striping. Staff originally recommended that the entire parking lot be resurfaced. At the applicant's request, the CDRB recommended that the parking lot just be repaired, and not resurfaced. Repairs would include filling in the potholes, replacing the crumbling concrete and painting the faded parking space stripes. Again, there are no building permits required for the repair of the parking lot, only sign permits for the Super America sign changeover. Because of this, staff is concerned that once the sign permits are issued, the city will not have the leverage needed to ensure that the parking lot repairs are made. The maintenance of the parking lot can. be directly related to the overall request on the site, including the comprehensive sign plan amendment. Forth is reason, staff recommends that the Super America sign permits be held until the parking lot repairs are complete or the city receives a letter of credit or cash escrow for the work. SUMMARY Staff has been working with the Maplewood Auto Center on several maintenance issues for the past two years including missing or poorly maintained landscaping, dumpsters stored outside of dumpster enclosures, trash accumulation around the dumpsters and on the lot, exterior storage on the site and parking of unlicensed vehicles. PBK Investments states that because of the secluded nature of the western side of the lot, people will dump items in the dumpsters and on the lot, and many of the tenants are not willing to cooperate with clean up. Staff finds that all of these maintenance issues could be resolved with more consistent owner and management supervision. In addition, the owner should look into hiring a commercial contract cleaner and landscaper to maintain the center on a weekly basis, as is the case at the adjacent Maple Ridge Shopping Center. Because of these ongoing maintenance issues, staff recommends that all of the CDRB's above- mentioned conditions be maintained by the city council. RECOMMENDATION Recommend denial of Brian Pellowski's appeal of the Community Design Review Board's April 22, 2003 comprehensive sign plan amendment and design review change approval for the Maplewood Auto Center at 2525 White Bear Avenue. P: Sec 11 \Maplewood Auto Center Attachments 1. Location Map 2. Site Plan 3. 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Maplewood Auto Mall — 2525 White Bear Avenue Ms. Finwall said Brian Pellowski of PBK Investments, Inc., is proposing sign and design changes for the Maplewood Auto Center at 2525 White Bear Ave. The Maplewood Auto Center is a multi- tenant mall with two buildings including several auto - related tenants in one building and the Super America gas station in another building. Sign changes include allowing cabinet -style wall signs for the auto - related tenants and sign changes for the Super America gas station. Ms. Finwall said the design changes include painting the Super America building white and red. Staff recommends that approval of the requested sign and design changes be conditioned on both buildings being painted and the maintenance issues listed in the staff report being corrected. Board member Olson said she knows these buildings are painted the same color. However, she gets the impression the owners want to distinguish the different buildings by using alternative colors. She said she thinks staff has done a good job listing conditions that need to be addressed and that the parking lot needs repair. Chairperson Shankar said in the staff report it states 2 different recommendations. He asked if the first recommendation was for the wall sign for building A and the second recommendation was for signs at the Super America gas station? Ms. Finwall said the first recommendation covers the comprehensive sign amendment and it outlines the changes from the originally proposed comprehensive sign plan on the entire site. The second recommendation covers the design review -chess- forth Chairperson Shankar asked the applicant to address the board. Mr. Dave Earls, Director of Properties for PBK Investments who are the owners of the buildings, addressed the board. He said they are trying to distinguish differences between the buildings by painting them different colors. He said they have had problems with some companies going bankrupt. When people come back to those companies and discover they are no longer in business, they go into Super America asking questions about the companies thinking they are connected to Super America, when really there is no connection between -SA and the auto center. He said they want Super America to stand out on their own. Mr. Earls said , two years ago when Alamo Car Rental came to the city and wanted a special use permit the city required them to update their landscape plan. Updating the landscape cost PBK Investments $5,000 to satisfy the city's requirements. The landscaping has a one -year ,guarantee through Mogren's landscaping company. He said some of the landscaping died through the winter but will be replaced at no charge. As far as the parking lot, in Minnesota there are many parking lots that have potholes from the Minnesota winters. Last week he met with Intercity Asphalt, a company that takes care of their parking lots. They gave a bid to 12 Community Design Review Board 2 Minutes 4-22-2003 repair the potholes and restripe the parking lot. Last year, Intercity Asphalt came out to their location twice to fix pothole problems from the carwash at Super America. Mr. Earls said the garbage problem is from Caribou Coffee, Super America, Rainbow Foods and the other sites. He said they send someone out twice a day to pick up garbage that blows around. When the garbage is picked up, it tends to blow out of the dumpster. The garbage attendants don't get out of their vehicles to pick anything up. They are trying to keep a better eye on the garbage situation. When he started with PBK Investments the auto center was at 40 % capacity and now they are 100% capacity. When space is full this gives them more capital to work with. However, recently they have had four companies file chapter 7. As property owners, they have to invest money into the property and they run the chance of having to raise the rent. The signs that are on the buildings now were up when he came to work for PBK. It was an oversight not looking into the sign ordinance. He agrees they need sign consistency for both buildings. He said the cabinet -style ' signs cost about $2,000 a piece and channel letter signs cost about $6,000. He said he thinks they need to keep the Sparks and Super America signs in channel letters. Chairperson Shanker asked the applicant if PBK Investments was willing to repaint Building A the same color it is now (green and beige)? Mr. Earls said it would cost $30,000 to repaint Building A. It would cost even more to change the paint color because it requires two coats of paint. The roof on Building A needs to be fixed as well and that will cost roughly $40,000. PBK Investments has to justify the cost and they need to decide what they can afford to do now and what will have to wait. Board _member Olson asked the applicant at what point do they do an overlay as opposed to the bit patch repair on the potholes? Mr. Earls said they would do ' an overlay after a complete. break up of the whole parking lot, such as having a really bad section or uneven parking. The majority of their potholes are created by water runoff from the carwash. They do have some bad spots where the semi - trucks come in and out. He. said the asphalt company would saw cut the bad areas and then patch the problem spots. Board member Olson asked the applicant if the parking lot would get an overlay in the next two years? Mr. Earls said he estimates they are two -to -five years away from having a parking lot overlay. Board member Olson asked Mr. Earls if he agreed with the recommendation to paint the fascia trim and bollards on building A? Mr. Earls said he took a bid last year for painting and he will get another bid this year. He said the plan is to have the fascia trim and the bollards painted. He said the nicer they keep their building the more appealing it is to the companies that lease space from them. He said it's a hard building to lease because of the building placement. Board member Jorgenson asked the applicant how he felt regarding the staff recommendation for the concrete work? 13 Community Design Review Board 3 Minutes 4 -22 -2003 Mr. Earls said he agreed there are a couple of curbs that, need to be replaced which deteriorated from the salt and snowplows over the winter. Board member Jorgenson asked Mr. Earls if there were any problems regarding replacing the Landscaping? Mr. Earls said Mogren's Landscaping across the street gave them a one -year warranty and will replace any landscaping that died over the winter. Chairperson Shankar asked the applicant what the intention was for the trash enclosures and the garbage problem? Mr. Earls said first they are going to switch trash companies to Randy's Sanitation.. Mr. Earls said the trash enclosure problem is that the dumpster gets lifted up and it doesn't get put back in the right place. They have tried locking the dumpster enclosure and they have tried leaving the door open. The refuse company they hire has to guarantee they will put the dumpster back in the proper place. Mr. Earls said at this location people have come in the middle of the night and dumped garbage. He said they have worked with the police department regarding this problem but the police have better things to do then patrol their garbage dumpster. He said Randy's Sanitation has guaranteed they will handle the situation properly. He will take a look at the dumpster situation at both buildings. They are going to have someone walk the area picking up garbage a few times a day to keep a handle on the situation. Board member Olson said she would be happy to have the applicant paint the fascia and the bollards. She understands the cost factor and- the tight financial situation, especially with the upcoming roof costs. She said she likes the idea of the buildings being painted different colors to distinguish the uses of the buildings. Chairperson Shankar said he does not have a problem with the applicant repainting the fascia and the bollards, but he thinks a condition should be added stating a timeline when the whole building has to be completely repainted. He thinks the estimated timeframe should be . to repaint Building A within three years. Mr. Earls said he would like to bring that proposal back to the owner of the building. Ms. Finwall asked for clarification regarding painting the freestanding pylon signs. Mr. Earls said the freestanding pylon signs are not proposed to be painted. He said he would have to talk to the owner about that. He said the owner is in the process of checking into replacing the freestanding pylon signs because they are having some electrical issues with the transformers. Board member Olson asked the applicant if he anticipated coming back before the board with plans for the new pylon signs? 14 Community Design Review Board 4 Minutes 4 -22 -2003 Mr. Earls said he is not sure because new freestanding pylon signs could cost $70,000 to $ to replace. Chairperson Shankar said he is not comfortable approving the design changes without painting the freestanding pylon signs. Mr. Earls said he would have to check with the owner. There are so many cost issues and he is not sure what the owner plans on doing with the pylon signs yet. Board member Olson said ' since you will already have the paint for the fascia and bollards you could have the pylon signs repainted. Mr. Earls said the pylon .signs are stucco and the paint is not peeling, it is just faded and he would still have to check with the owner. Chairperson Shankar said the applicant has the right to appeal any of the CDRB's conditions of approval to the city council. M Finwall would recommend that Super America's freestanding pylon sign be repainted to match the Super America colors. Board member Jorgenson moved to approve Brian Pellowski's request for a comprehensive sign plan amendment for the Maplewood Auto Center at 2525 White Bear Avenue subject to the following conditions (deletions are stricken and additions are underlined -to reflect changes to the original comprehensive sign `plan conditions): Wall Signs for Tenants of Building A a. Exterior tenant signage shall consist of store identification only and copy shall be re m stricted to the tenant's proper name and major .product or service offered. Corporate logos, emblems, shields, and similar identifying devices shall be permitted nmuWad the Upon approval of the landlord. b. The signs shall be located in the recessed area above the tenant windows and Garage b ays C. Tenants located on the western side of the building are allowed use of cabinet -style signage indiviedidial '°#Nenc. only and the tenant located on the eastern side of the building, facing White Bear Avenue, is allowed individual illuminated '°t* °r, ^ .i"7 � channel letter signage only. T hese m . U t f r,"nIA, - +h° c l e ,,.s-m ahnil ho � nrafin*ozhad h . V*.f a %A %0 W I %%.# V %.44 1 %A 060 %0 %. W-0 I %.ON 1%.%11 %0%0 %.0% P ON %.#I IN 11%.#4 I%WF%A .. FGRze. 15 Community Design Review Board 5 Minutes 4 -22 -2003 d. f: Maximum size of cabinet -style signage for tenants .located on the western side of the building shall not exceed 24 inches in height and shall be centered in the recessed area above the tenant windows and garage bays. Maximum size of channel letter signage for the tenant located on the eastern side of the building, facing White Bear Avenue, shall not exceed 28 inches in height and must maintain at least an 18 -inch margin at both ends. Prior to approval of the April 22, 2003, comprehensive sign plan amendment. Northeast Import's cabinet -style sign must be relocated to be centered in the recessed area above the tenant . space. °*°T- ,�; ^ "} ;� 24 —i�"- A r"nrain nf 12 *nnha= nnimt ntn8na-d'nn fNnnh and nf thca =111 'Clona ClArIA MCI..,% N I I %W a %00 %01 14 1 U %A %.F %0 %.f I I %A %.P 1 %0 • VU1 MAN No. 11 a 1 1 6FA1%1- a, G 111 d0d"GtAd #GM F:ReasuFeme. e. Electrical connections and junction box with circuit breaker will be located in the ' tenant space. Access panels will be provided on the backside of the signage _panel. The landlord will provide one 20 -amp circuit to the center of each storefront and it will be the responsibility of the installing company to provide secondary wiring to face of canopy and provide final hookup. fi. -h. Tenant may, if desired; place name and suite number on service doors. Signage for service doors to read the same as the signage used on the tenant's storefront.' Signage on. service doors shall be of 3 -inch block Helvetica lettering. g_: Tenant signage shall be properly maintained and kept in safe condition. Any signage that is unsafe, deteriorated or defaced shall be repaired or removed by tenant. Prior to approval of the April 22, 2003, comprehensive sign plan amendment, the two defaced cabinet -style signs will be removed or faced with tenant signage. h-j- Any type of signage other than those specified in this document shall be prohibited. These include: (1) Any type of illuminated sign or sign composed of electrical components other than thus listed, especially those with components which flash, revolve, rotate, or make noise. (21(� Any type of plaque signage. (3) Signs employing molded or formed letters, or letters with no returns or exposed fastenings. ,(4)(5) Cloth, wood, paper or cardboard signs, stickers, decals or signs, letters, symbols, or identification painted directly on the surface of the premises. Auxiliary signage, such as that used for grand openings and sales may be subject to landlord and city approval. Materials such as these may not cover more than 25 percent of total window area. Prior to approval of the April 22, 2003 comprehensive sign plan amendment. the plvwood sign and all banners that have been used as permanent signs will be removed and replaced with the required cabinet- signage. 16 Community Design Review Board 6 Minutes 4 -22 -2003 X5)(6) Any exposed neon sign. Wall. Signs for Tenants of Building B (Super America Gas Station) a. Wall signage is limited to two signs includinq one of individual channel letters not to exceed 28- inches high and one readerboard sign not to exceed 24 square feet. Both signs to be placed on the east side of the building. b. C_ anop_y_ signaqe is limited to one individual channel letter sign not to exceed 24 inches high. Canopy, si_ na a is limited to the east side of the canopy. Pylon Signs Two pylon signs- are allowed for the site ' as approved by the community design review board on. March 22, .1988 (Building B) and October 11, 1988 (Building A).. Prior to approval of the April 22, 2003,, comprehensive sign plan amendment the applicants must paint the two pylon signs as follows. a. Buildinq A Pylon Sign: Top fascia of the sign must be repainted the existing color ( g reen). b. Building B Pylon Sign: Painted white on the top fascia and light prey on the bottom block. Elevations showing the above- described colors for the pylon sign must be approved by staff. Painting of both pylon signs as described above must be complete prior issuance of sign permits for Super America's sign changeover, or after submittal of a letter of credit or escrow in the amount of 150 percent of the required work. All work shall follow the approved plans. The director of community development may approve minor changes. Board member Olson seconded. Ayes — Jorgenson, Olson, Shankar Board member Olson moved to approve Brian Pellowski's request for a design review change for the Maplewood Auto Center at 2525 White Bear Avenue to include painting the Super America building. from green and ivory to white and light grey with red trim subject to the following conditions (deletions are stricken and. additions are underlined to reflect changes to the original design review conditions: a. Approval of plans by the Community Design Review Board does not constitute approval of a building permit. b. All trash dumpsters shall be stored in screening enclosures with a 100 percent opaque wooden gate and shall be a color and material compatible with the building. Enclosures shall be protected by concrete - filled steel posts, or the equivalent, anchored in the ground at the front corners of the structure. If the enclosure is masonry, the protective posts may be omitted. 17 Community Design Review Board 7 Minutes 4 -22 -2003 C. Any- exterior building or rooftop equipment that is not adequately screened by the parapet shall be additionally screened and hidden from view. d. Parking areas shall be striped and all bituminous areas shall have continuous concrete curbing. Parking lots shall be kept in a continual state of repair. Prior to approval of the April 22, 2003, design change, the applicant must repair and restripe the entire parking lot to include repair or replacement of all concrete curbing. This work must be done prior to issuance of sign permits for the Super America sign changeover, or after submittal of a letter of credit or escrow in the amount of 150 percent of the required work. e. If construction has not begun within two years of approval, board review shall be repeated. f. Site security lighting shall be provided and shall be directed or shielded so not to cause any undue glare onto adjacent properties or roadways. g. If any adjacent property is disturbed or property irons removed due to construction of the - site, that property shall be restored and- irons replaced by the applicant. h. Grading, drainage and utility plans shall be subject to the city engineer's approval. Any erosion control plan, acceptable to the city engineer, shall be submitted prior to the issuance of a building permit for erosion control during construction. L The curb cut along White Bear Avenue shall properly blend in to match the sidewalk grade. j. Prior to issuance of a grading permit or building permit, the applicant shall obtain approval from Ramsey County for the curb cut and the realignment of the drainage ditch. k. The exit to White Bear Avenue shall have only one exit lane, a no left.*turn sign and stop sign. I. All grass areas along the south and east lot lines shall be sod, not seed. Those areas adjacent to the ditch shall be sod or seed. M. All required landscape areas shall be continually- and properly maintained. Prior to approval of the April 22, 2003, desigchange, the applicant must ensure- that all previously required landscaping is installed and /or maintained. The city will retain the Auaust 24. 2001. letter of credit for the required landscaping until such work is complete. n. All required plant materials that die shall be replaced by the owner within one year. o. Reflectorized stop signs and handicap parking signs shall be provided. Community Design Review Board 8 Minutes 4 -22 -2003 p. All public boulevards that are disturbed due to this construction shall be restored and resodded. q. The applicant shall provide a monetary guarantee, in the form acceptable to staff, in the amount of 150 percent of the established cost of any site improvements that are not completed by occupancy. r. The parking stall depth and drive aisle widths north and south of Building B shall be 19 .feet and 24 feet.. S. There shall be no outside storage or displays of products or. merchandise. Prior to approval of the April 22, 2003, design change, all outside storage and unlicensed vehicles must be removed from the site. t. Prior to approval of the April 22, desiqn change, Buildinq A must be repainted as follows: repaint the wall pack lights, bollards and top fascia. the same color as existing (green). This work must be complete prior to issuance of sign permits for the Super America sign changeover, or after submittal of a letter of credit or escrow in the amount of 150 percent of the required work. Building A must be repainted in its entirety within two years of the date of this approval (April 22, 2005). If new colors are proposed for Building A, the Communi .Design Review Board must review the change. u. Prior to approval of the April 22, 2003, design change, Buildinq B must be painted the following colors: white on the top fascia, garage doors, window trim, bollards and wall lights; light qrey on the middle section of the block; and red on the top flashing. Elevations showing the above- described colors for Building B must be approved bv_ staff. This work must be complete prior to issuance ' of sign permits for the Super America sign chanqeover, or after submittal of a letter of credit or escrow in the amount of 150 percent of the required work. V. All work shall follow the approved plans. The director of community development may approve minor changes. Board member Jorgenson seconded.. Ayes — Jorgenson, Olson, Shankar The motion passed. 19 Attachment 5 Tom Ekstrand City of Maplewood Office of Co �unity ,Development 183.0 East County Road B Maplewood., MN 55109 Dear Tom: I am writing to appeal the amendments filed by the Community esi n Review Y g Board. As stated in my letter, we desire a uniform sign program in addition to the changes that Super America wishes to make in hopes of making the : business more successful. I do not agree. with what the CDRB stated because many of these issues are ongoing maintenance that occurs every year. I have enclosed a copy of the letter from Shann Finwall with, a yes or _no marked next to each item. I will not put up a letter of credit under any condition. I believe that I have l maintained the property and have complied in the past with what. the city wants. Again, I want to state that in reviewing the changes required, I believe that they go beyond the scope of what a city can or should require.. I do feel that we are being singled out and you really need to get this taken care of I would request that decisions we as Property. Owners make not be mandated by the city. Sincerel , A ' 4969 Olson Memorial Hwy Brian Pellowski Golden Valley Minnesota 55422 Phone 763 -545 -1672 Fax 763 -545 -1697 E -mail 2 pbkinvest @aol.com 04 23 003 04 :54 PBK I NUESTMENTS 14805959424 NO. 7136 D01 i erg Wa,.Cayt ' V6 I A, 1. To: Brims Yellowski kerri HUn icr Fa x o.: 763.,545,.1697 651..488..6715 Telephone No.: 763.545..16' 3 651-488.6711 Subject: Maplewood Auto. Center Date: April 2 3 2003 Pa ges! S, l covet sheet mcsuge: Arian find Kern: I have attacbed a deft of the ' mmu�[y design review board's conditions of approval for the compmhmsive tign pbn wn mdment and the deign review chaR c f � � or the Wpltwood Au Center located at 2525 while Scar Awnue. T& w . official Minut tt nt;] their �� , bo td ota t f•.nali�e The AM mcctin& but wanted to the conditions to yo as s cio n as passible. As appt by the community design preview board ' - Permits t - g ,1 � �oltlm� the Super America ���n - bat Were or4nally sabnftited by Lawrence Sign witil the re ui cd work a • • tie attached canc�iti�ons x Comp lete, o until i r � � , , s ypec�f3�d in otter o f ere it oa e to the amounT o m Percent of the required work is obtained by the city~ Please feel free to=)) ine wi th ' -q u e sti ons . From the desk of.. •. Shown Fiew Associate Planner CitY of Maplewood Office- or co mmunity Development 1 830 Eut C ounty load B maplewooc , MN 55109 (651) 770 -4563 Fax, (651) 748 - 3496 e -Mail; shah f=wajj@ci .mIpIcwmvd.mn.us 21 04 23= 2003 04:54 PBK INVESTMENTS � 14805959424 Draft 4127103 Community De*-ign Review Board Ganttitions N0.786 P02 Approve Brian Pellowski's request for a Comp rehensive Maplewao�d avtQ Center t p sign plan amendtn en t for the a 2525 White Bear Aven subject to the following condition chap es made b tl"te mmun` Deli n R e v iew B &)ril s Board durin the 22 2003 satin a underlined `.f dded and stricken. if deletod Mall Signs for 'tenants of Buitdin a. Exterior tenant signage shall consist of store identifica - � only_ and ropy sftall be res #ricted to the tenant's proper name and major product or seance offe red.. Corporate Lagos, emblems, shields, and similar ldenti in devices Permitted � �' g ces shall be P up on approval of the landlord. 611e b.. The suns shalt be lOCated in h t e recessed area above the tenant windows and .garage bays,. 0 c. Tenants located on the western side oU - , the building are allowed case of cabinet - style signage only and the tenant located on the eastern side of t (16t White dear Ave , he budding, facing nue, �s a llowed individual illuminated cha nnel letter signage only. d.. Maxirnufn si a ze of cabinet signag for tenants located on the western side of the building small not exceed 24 inches in height and shall • 9 be centered �n the recessed area above the tenant windows and garage bays. Maximum size of channel letter signage for the tenant located on the eastern sid r� white dear of the building,, fa 9 Avenue. shall not exceed 28 inches its hei and must maintain at least an 18 - inch margin at both end?. Prior to a comp rehensiv e i pptovat of the April �2, 21g3, P e s gn plan amendment, ortheast import 's cabinet sig must be r+etocated to be centered in the recess r 9 mammonew . e a ea ab �Ye the tenon space. e,. Electrical connections and junction box w ith circuit breaker will be located in the tenant space, Across panels will be provided on the backside of the n si panel.. the landlord will provide one 20- i gage p amp c to the center of each storefront and it w ill be the responsibility of the installing orn an to provide ri� to face of g p � p de seconda wi . g canopy and provide final hookup U� f Tenant :may., if desired, place n ame and suite number on service doors Si grrage for service doors to read the sa as the s i g nage :used n na eon service o the tenant's storefront., Sj 9 9 doors shall be of 3 -inch. block Helvetica lettering . g Tenant signage shall be properly maintained and kept in safe a that �s unsafe p condition. Any signage - g , deteriorated or defaced shall be repaired or removed b tenant. Prior to anprovSl of the April 22, 2003 co rnendlrn � c omprehensive sign plan amendme the two defaced cabs et -s to sign will be rerno ed r faced wi tenant signage. h.. Any type of signage otter than those s . pecrfied In this document shall be prohibited. These include•. Any type of 'illuminated sign or sig Corn 9 g posed of etectracai components other than thus listed, especially those with compo nents which ft ` revolve rotate � n oise.. or mak ash, .. 22 04.23/2003 04:54 PBK INVESTMENTS 14805959424 N0.786 P03 1 (2) Any type Of plaque signage (3) Signs employing molded or formed letters or letters with r n o r or exposed fastenings, (4) Cloth-, wood, paper or car0board signs stic kers. decals or sig ns, letters symbols, or identification painted directly on the surface of the .premises. Auxiliary signage, such as that used fdr grand openings and sales may be subject to landlord and city ap tlll t tY Ma terials s uch as these m ay not cavcr more than 25 percent of total window area. Pri or to approval of the April 22, 2003, comprehensive sign plan amendment, the plywood sign and all banners that have been used as permanent signs will be removed and replaced. with the required. cabinet -style signage. (5� Any exposed neon sig U Wall Signs for Tenants of Building 8 (Super America Gas Station) a. wall signage is limited to two si gns including one of individual channel letters not to exceed 28 - inches high and one readerboard sign not lo exceed 24 square feet Both signs to to placed on the east side of the building.. b Canopy signage is limited to one individual channel letter sign not to exceed 24 inches . high Canopy signage is limited to the -east side of the canoe Pyton Signs Two pylon signs are allowed for the site - as approved by the community desig review board on Larch 22 1988 Muilding g B) and October 11, 1988 {Building A). Prior to a o roval of the April 22 03 com re ensive sl n Plan amend ent the amulicants roust P aint the two to sa ns as follows: a 8uildin P fion Si Top fascia of the si n must be re ainted the existing Corot g reen). � b Building B P to S i n: Painted_ white on the to fascia and li - g rey on the y bottom bloom. el evations s o in - the above-described colors for the PYfon si n roust be aooroved b staff Painfina of both pylon sig as described above must ooM lete o nor issuance Of sign its for Super America's si n char eov r or after submittal of a letter of credit or escrow in the amount of 15Q percent of the reovired word. y All work shall follow the approved plans.. The director of community - develo ment ma y approve minor changes.. p 2 Approve Brian Pellowskils request for a design review change for the Map lewood Auto Center at 255 Whit g P White Bear Avenue to include painting the Super America building from green and ivory to white and tight grey with red trine subject to the fotlowin co � g chap es made by the Commu Des i n Resv'e w Board during the 626122, 2003. meeting are underlirre if added and st6cken ' i f eted 2- 23 04/23 04:54 PBK INVESTMENTS -� 14805959424 NO . ?86 1?04 a. Approval of plans by the Community Deign Review Board does not constitute approval of a building permit: b. All trash dumpsters shall be stored in screening enclosures with a 1 percent opaque wooden gate and shall be a color and mater compatible wi the building. Enclosures shall be protected by - concrete -illed steel posts, or the equivalent, anchored in the ground at the front cornea of the strudure. If the enclosure is masonry, the protective posts may be omitted. Prior to approval of the April 22, 2003, design change, all dumpsters must be stored within the approved durnpster enclosure.. C. Any exterior building or roof - top equipment that is not adequately screened by the parapet shall be additionally screened and hidden from view . C4 Parking areas shall be striped and all bituminous areas shall have continuous concrete curbing Parking lots shall -be kept in a continual state of repair. Prior to approval of the April 22, 2003, design change, th applicant must r r and restripe the entire- Pacing lot to include repair or re p i ace' vent of al concrete curbing. This work must be dome prior to issuance of sign permits for the Super America sign chan or after su bmittal of a letter of cre it or escrow in the amount of 1 ape nt of the req fired work. e. If construction as not begun within - two years of approval, board review shall be repeated. f.. Site security lighting shall be provided and- shall be directed or shielded so not to Cause any undue glare onto adjacent properties or roa 4:a 60a. g If any adjacent property is , disturbed or property irons removed due to construction of the site, that property shall be restored and irons replaced by the applicant h. Grading, drainage and utility plans shall be su bject to th city engineer's approval. Any erosion control plan, acceptable to the city engineer, shall be submitted prior to the issuance of a building permit for erosion - control 4w.jnq - constnxlion.. i. The curb out along White Bear Avenue shall properly ble d iQ match the sidewalk g rade„ j.. Prior to issuance of a grading permd or building permit, the applicant shall obtain approval from Rarn*ey Coun for the curb cut and for the realignment of the drainage ditch.. 4% r_ v k. The exf# to White Bear Avenue shad have only one exit lane, a no left turn sign and stop sign 1. All grass areas along the south .and east lot tines shall be sod, n ot seed Th se areas adjacent to the ditch shall be sod or see MI. Ail required I ndScape �ar�ea shall be continually and properly maintained. Prior to approval of the April 22, 2003, design change, the applicant must ensure that all previously required landscaping is installed and /or maintained. 'rho city will retain the August 24, 200 1, letter of credit for the re quir d landscaping until such work 1s complete.. e .� < 24 . 04/2322003 04:54 PBK I NUESTMENTS � 14805959424 NO . 786 D05 n All required plant materials that die shio be replaced by the owner within one year. o. Reftctorized stop signs and handicap .parking signs shall be pr d p. All public boulevards that are disturbed due to this construction shalt be restored and resodded.. q.. The applicant shall provide a monetary guarant , in the form a to staff, in the amount of 150 percent of the established cost of any site improvements that are not completed by occupancy. r The parking stall depth and drive aisle widths north and south of Suildi g B shall be 19 feet and 24 feet. S There shall be no outside storage or Misplays - of products or merchan Pri to approval of the April 22, 2003, design change, all outside storage nd unlicen d vehicles must be re ove do f om th t:, Prior to approval of the April 22, 2003, design charm Building A must be repainted as follows: repaint the wall Eck lights. bollards and too fascia the same color as existin'q Cgreenl. This work must be conn0ete prior to issuance of si_on P its for the Suer America sign changeover, or after submittal of a letter of credit or escrow in th amount of 150 pe nt.of the required work. Build, na,A must be repainted in its entirely w thin two Tears of the date of this approval LAR 22 2105. If new colors are proposed for Building A the Community laesi n Review Board Must review the chary e. � U.. P �rto aaoroval of the April 22. 2003 ,design change. Building B must. be painted the following colors: white on the toscia, garane doors, Mndow trim, bollards and waft _lights; li_�ar�ey I an tem fa the m iddle section of the blocEck and red on the tap flashlnt . le ailons shoving the above - described colors for Building (must be .ap yed by staff. 1"his work must be c�amplefe poor to issuance ©f lion permits for the Super America s qn changeover; or after submittal of a letter of c redit car escrow in the amount of ILO th2XLq o u �re d era rk -. V. AU work shall follow the approved plans., The director of community development may approve minor changes, 4 25 I / AGENDA ITEM AGENDA REPORT Action by Council TO: Richard Fursman, City Manager FROM : Charles Charles Ahl, Public Works Director /City Engineer Erin Schaht, Civil Engineer 1 EndorSed g Modified SUBJECT: Kennard /Frost Area Street Improvements, City Project 02 - 10 Rejected ' 1. Resolution Ordering Preparation of Supplemental Assessment - g p pp ROII 2. Order Supplemental Assessment Hearing DATE: May 19, 2003 Introduction The assessment notices mailed in May to residents in the Kennard /Frost project area p � contained an error mailed to one parcel. The notice inadvertently stated an incorrect value of $0 for the assessment amount. A supplemental assessment roll and hearing is necessary to correct the error and .assess the parcel for the correct assessment amount. Background The one property that inadvertently stated an incorrect assessment amount is listed below and shown on the attached location map. PIN 15- 29 -22 -43 -0016 1725 Kennard Street North (Church of the Presentation of the. Blessed Virgin Mary) Recommendation It is recommended that the city council approve the attached resolutions for the Kennard /Frost Street Improvements, Project 02 -10: Orderin g p the Preparation of the Supplemental Assessment Roll. j W Attachments 1. Resolution Ordering Preparation of Supplemental Assessment Roll 2. Resolution Ordering Supplemental Assessment Hearing RESOLUTION ORDERING PREPARATION OF SUPPLEMENTAL ASSESSMENT ROLL WHEREAS, the city clerk and city engineer have received bids for the Kennard /Frost Street Improvements, City Project 02 -10. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, . MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against the assessable lot, piece or parcel of land abutting on the street affected, without regard to cash "Valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the clerk shall, upon completion of such proposed assessment notify the council thereof. RESOLUTION ORDERING SUPPLEMENTAL ASSESSMENT ROLL HEARING WHEREAS, the clerk and the engineer have, at the direction of the council, prepared a supplemental assessment roll for the Kennard /Frost Area Street Improvements, City Project 02 -10 and the said assessment roll is on file in the office of the city engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. A hearing shall be held on the 23r day of June,2003, at the city hall at 7:00 p .m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owners of all property affected by said assessment. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement the area to be assessed, that the proposed assessment roll is on file with the clerk and that written or oral objections will be considered. AGENDA ITEM AGENDA REPORT Action by Council TO: Richard Fursman, City Manager er Date FROM: Charles Ahl, Public Works Director /City Engineer ModlifiCd - Chuck Vermeersch, Civil Engineer I Rejected SUBJECT: Hazelwood /County Road C Area Streets, City Project 03 -22 — Resolution Ordering Preparation of Feasibility Study DATE: May 19, 2003 Introduction /Summary The Hazelwood /County Road C Area Streets project (see attached drawing) has, for a number of years, been in the Maplewood Capital Improvement Plan as a proposed project for the 2004 construction season. The city council will consider initiating the project by approving the attached resolution ordering the preparation of the feasibility study (4 votes). Background This project would consist of approximately 2.4 miles of street reconstruction, drainage and utility improvements. Staff will initiate the project process and feasibility study by sending an information letter to the residents. This summer the engineering department will begin topographic surveys and preliminary engineering studies of the project area. Staff will follow up with neighborhood meetings late this summer and early fall as the feasibility study is being completed. It is anticipated that the public hearing will be held in early fall. Budget Anot -to- exceed project budget of $40,000 would be established for the project development and preliminary engineering required to complete the feasibility study. Recommendation Staff. recommends that the city council approve the attached resolution Ordering the P aarafi oft Feasibility Study for the Hazelwood /County Road C Area Street Improvements, Project 03 -22 (4 votes). jW Attachments: Resolution Site Map RESOLUTION ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to the Hazelwood /County ,Road C Area Streets, City Project 03 -22, and to assess the benefited property for all or a portion of the cost of the improvement., pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $40,000 are appropriated to prepare this feasibility report. O w p U � Z W = (Y U KOHLMAN g AVE. �J J F"" N ROAD w V) � N g U ct m C U LL Z Q North � Hazelwood Of Park W 23 c� E F z Q w Cn Q 0 z ST. JOHN'S :3: BLVD. g Q D Z � w 0 D AVE. n FE] C o RADATZ 0 � Q MESABI N Markham Pnnri \� rm cr Z w � U) o C T � DEMONT AVE. E. t Four AVE. Seasons Park GRAN DVIEWII AVE. VIKING I I DR. (n :D AvE. L P g _ GERVAIS _ CT. HAZELWOOD /COUTY ROAD C AREA STREETS p : /sdskproj\codmaps\dwg\capitial improvements\plon4p no scale HAZELWOOD /COUNTY ROAD C 1. SUMMIT CT. 2. COUNTRYVIEW CIR. 3. DULUTH CT. BEAM 0 z 0 RAMSE BROOK COUNT U 0f � � COURT r �S EXTANT w KOHLMAN � N Y o AVE. � z g � o � w Cn w AVE. m EDO EHILL RD. AVE. E. t Four AVE. Seasons Park GRAN DVIEWII AVE. VIKING I I DR. (n :D AvE. L P g _ GERVAIS _ CT. HAZELWOOD /COUTY ROAD C AREA STREETS p : /sdskproj\codmaps\dwg\capitial improvements\plon4p no scale HAZELWOOD /COUNTY ROAD C 1. SUMMIT CT. 2. COUNTRYVIEW CIR. 3. DULUTH CT. BEAM 0 z 0 co BROOK Harvest Q? Park U 0f r �S EXTANT AREA STREETS AGENDA ITEM f AGENDA REPORT Action by Council Richard Fursman, City Manager Date Endorsed FROM: Charles Ahl, Public Works Director /City Engineer. MoY'�od J SUBJECT: County Road D Water. Main City Project 03 -09 — Improvements, Ci j Feel ProJ � Authorizing Preparation of Preliminary Report DATE: May 19, 2003 Introduction The improvements on the western area of Maplewood Mall have prompted the need for water system improvements. A feasibility study conducted in 2001 requires updating due to changes in financing related to agreements with St. Paul Regional Water Services (SPRWS) and construction phasing. Backqround In 2001, the City Council received a petition from the owner of the Hillcrest Animal Hospital to provide municipal p p e municipal water service. The feasibility study for that improvement recommended a number of system improvements for the area as development progressed. In 2002 and 2003 the City Council reviewed and approved an Alternative Urban Areawide Review (AUAR) that further studied municipal water needs in the area and recommended a further extension and completion of the water mains within this northern section of the city. The attached drawings show the various stages of the water main improvements needed within the area and the likely timing of the improvements, although the timing will be further studied within the feasibility study: 1. Phase 1 — Existing County Road D @ TH 61 i. Completed in 2001 2. Phase 2 — New County Road D, west of TH 61 @ Guldens i. Construction in 2003 3. Phase 3 — New County Road D, east of TH 61 i. Construction in 2004 4. Phase 4 — New County Road D, TH 61 to - Highridge Court i. Construction in 2004 5. Phase 5 — Existing County Road D, Highridge Court to TH 61 and TH 61 to Hazelwood i. Construction in 2005 -2006 Bud et A project budget of $25,000 is proposed for the project development and engineering required to complete the feasibility study. A majority of the improvements will be eventually paid through assessments to benefiting properties and St. Paul Regional Water Services (SPRWS). Recommendation Approve the attached resolution Ordering the Preparation of the Feasibility Study for the County Road D Water Main Improvements, Project 03 -09. jW Attachments: Resolution Site /Phasing Maps (5) RESOLUTION - ORDERING PREPARATION OF A PRELIMINARY REPORT WHEREAS, the Maplewood City Council has previously studied the feasibility of area water main improvements at County Road D and TH 61 in the Hillcrest Animal Hospital Water Main Improvements Report, City Project 01 -28, and WHEREAS, the Maplewood City Council has adopted an Alternative Urban Areawide Review (AUAR) and Mitigation Plan that requires the extension of water service along the existing County Road D alignment, City Project 02 -18, and WHEREAS, it is proposed to' make improvements to the County Road D Water Main Improvements, City Project 03 -09, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the ro osed improvement is necessary, p p p ry, effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $25,000 are appropriated to prepare this feasibility report. z -69 -- _ - - -- - - ---�- -- - _ _ - r - - r - --- -� I ( 1 I j I CITY o f I I I VjDNAIS HEIGHTS ( I 230LF STEEL CASING 1 I I CONNECT TO EXISTING 1 - w =- - - __- ---- -- � _ - - - - _L _._,II L .._I._ - J _ ! I HYD. �'' ,- 2 WM I - � 1 (^ -- - - - -� /�. �-� -- COUNTY ROAD -R; -' ` _ _- :., ... --`�� - - -_- - -12• = - - - r "( i I IL I I �> TYY %L J � I I I VADNAI5 HEIGHTS/ I MAPLEWOOD MUNICIPAL I� BOUNDARY tJ� COUNTY ROAD f 1 I .A HILLCREST ANIMAL � V' I I II 1 1� �, L L ! - �-- - - i v I HOSPITAL II f 1 J I � . 1 J .! J ✓ , 4\- _ . _ �{ i / f(G TT r 1 RI AGET.1 V \ 0. I r `, � ; SERVICE jj,_l C OVE/ � -L =L 4L - L �L�� ( I y �; I f I r 14A �S'�' I l/� PC/ti� J Z �J J --- -- - --- - -- - - - - -- �'• - J i - - �---- -4-- ---- -r LL - 7 f A -- — �_ • � , t j , � t -_ !' 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EXPANSIO H Y ,N r I I I �.:�_ 1--- ._._... - rr '1r\ f 11 SER�CE 12 v i ; �_ �, -6" SERVICE ._.1 I 2 � � i � :• 7 v A O NNE W C ' 6T TO EXISTING/ 2'- GULDENS 7 - 7 RESTAURANT 1 i�J 1.r j 1 Cit OfM aplewood DEPARTMENT oFPUBLIC WORKS ENGINEERING DIVISION 1 &30 East Count Roa B MOPIewood, Minnesota 55109 (651) 770-4550 FAX (651) 770-4506 I I �r^ � . l 1 I I � - ----- — — — — — — --- — — — - - - - Pf-f,�S � 2 I�IP�oVEi�1�N � .t I I ;� j / -------------------------- LEGEND Thresher S 700 ThIrd Street Sou MinnemP0111, 14N 5641s PROPOSED WATERMAIN 812-370-0700 Tel EXISTING WATERMAIN 812-370.1378 Fox EXISTING SANITARY SEWER J t Il SCALE IN FEET � �E PHASE 'k ?- PROPOSED COUNTY ROAD D WATERIMN EXTENSIO CITY PROJECT 01-28 EXHIBIT 5 I -694 VADNAIS HEIGHTS/ I i! I I { ( I CITY OF ( I I ( I I I MAPLEWOOD MUNICIPAL l f { I I V I DNAIS HEIGHT I I I ( I I ( BOUNDARY ( ( NEgT TO EXISTING I ( I I ( ( I L ( j i 1 12 11 WM C&NTY I I I I I _l_ROAD D - I - _ _ /-- - — 2� ._.. 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'� �� k HYD_ T__ - --- - - - - -- 5VMMITI CT. {, AM I I U I �I I I �' - `I CONNECT TO EXISTING I ' 1' L f WM I Jj - . r "I CONNECT TO EXISTINGI 12 WM ' IGULDENS `� ' ! j a J ,L —�' f 1, � _ r! ` I �\ I I I� �-- ---- RESTAURANTS _ _ - -__ r ;, �-- — ----- - - - - -- 1 f j j PHAse- 1 , f o EA0 r 1 ' f SCAU S IN Ft ;� I 1 I City of Maplewood LEQE LEG ND DEPARTMENT OF' PUBLIC WORKS �f'IAE ?K; 3 Thre.sher S 700 T hl,d Street S, ,th '-` - " ----'— PROPOSED WATERMAIN (1 .'t ( /U ENGIN,�ERING DIVISION Mlnns ■poll ■, MN 66416 � 1830 East County Road B :12-3 .o7oo Tel r' ( EXISTING WATERMAIN WATERItAAIN . I��NSM Maplewood, f,�inneaota 55109 tt.3 Fix (651) 770~4,550 FAX (651) 770 -4W6 �` EXISTING SANITARY SEWER CITY PROJ T 41-28 EXHIBIT 6 I-694 r� �f !r L I -' ) VADNAIS HEIGHTS/ )I 1 I I I CITY OF i i I I I I I / MAPLEWOOD MUNICIPAL IGHTS I I I ( I I BOUNDARY I 1 1 I ICON TO EXISTING I I I i i i I L_ I I 1r 1 ROAD YQ COUNTY ROAD D �l 1 IV r I le 1 1 l , ' I • I ( 1 %',� -"f I T I I- _ _ -I. f A rT TT � ,, ` �� :��•�`,i I�� I I s' /� Z� / /•f' r3 I i ��� CONNECT TO EXISTINGi / - /' 12" WATER MAIN ;� \ \�-� ► I Il I I - }- -- - -jl H HILL EST ANIMA II `�- -�.,/ / r! ' - -�•'- \� �,�� . %r CONNECT TO EXISTING I r . �,. �� �.•` L j J L 1 J ��-- - - ---I HOSP L ` J 1 �' I'• '1 - 12 WATER MAIN 1 • 1 '1 •� � � I i HYD. � �� �� ti I I it l -j � 1 1 R� ,,�~ G I I ! I I I r 1 �T 1 r 1 I`'ci n I 11 , � � y ! I ! I tt � f ►._ 1 � - - - �._ - t I�r %/ '!j i f --= __.` =� ��I HYD : / //' I- ____ -- - __ _ ....... - ___ � _ 1 i 1 If ; r - � - - - - - _ _.. _ - �_ - �' ! j J. - ' �`' 8 - - --- - - -1 _ J 1 FUTURE I OUNTY� '� II '/ // HYD. I / f f J I � l ,�/ /% I ROAD ID REAUGfQENT I Il �; ��CTU ' AUG ENT YET TO BE DETERMIN I I t i X ! // /% r HYDE i I' _ _ . _ _ ._ _ _ YD- � l ��Lf` r �i,l ! /tea V em. r/� I � FUTURE COUNTY ROAD D REALIGNMENT 1 F (ACTUAL ALIGNMENT YET TO BE DETERMINED) I I •� - I , / ,, I� i / j S ��~ I ! / S � 1- — -(I I ______�. =_ i J r I HYD i 1 �, a _ ` _�- - - � , 1 ,�' 1 f I �I HYD. I I r rte J I -I1. 1 1 rj rn YPI HYD I _ 1 - _ - - T L- - - _ _i_ �_ +--- - - ^ ' _ _ _ HYD- r j; 1 HY � H )R - -tl- i I I 1 1 l�I - S _ __ _ ___ ___ __ I 1 I _ + '.•- _ .� "�--- -� � 1 I III I I I , � � -i- ---- I MMIT CT, I Q- --�- - �i � CONNECT TO I 1 I ; I I t J l �/ I I 1 I 12" WI„I EXISTING ` J ' �,�' I CONNECT TO EXISTING! -- I I I �J - - i - i �� 1 r 1 �� 12 wM / -- �-•--• I I o IGULDEN'S J �L �~ - I I I - - RESTAURANT _ _ - _ _ f -�_ I 1 1 1 A -4 � 150 3D0 SCALE IN FEET City Of Maplewood DEPARTMENT OF PUBLIC WORKS ENGINEERJNG DB17SION 1830 East County Rood B MaPlewood, Minnesota 55109 (651) 770 -4550 FAX (651) T70 -4506 LEGEND Threaher Square ' 7 Min ea1poli S MN 6 „6 PROPOSED WATERMAIN E12- 370.0700 Tel I 12.370.197E Fax EXISTING WATERMAIN 6 —�� EXISTING SANITARY SEWER r -� =�a l I I I i I PHASE 4 - PROPOS'ED COUNTY ROAD D WATERMAIN EXTENSION CfTY PROJECT 01-28 EXHIBIT 6 I -694 - - - - - - - - - - - - - 44 j -ell L F- VADNAIS HEIGHTS/ CI TY OF MAPLEWOOD MUNICIPAL v DNAIS HEIGHTS ICON BOUNDARY 1211 WM T T EXISTING �.,. Eq //WrO VF1 L j- OUNTYi ROAD D - - - - _. _ - L COUNTY ROAD D -- lie I LI: —j —J, 4 P6 H r F T T -r I r- - --�� �r / I II I f .- _ -, i �� \� f, 3 , CONNECT TO EXISTING -Z ri L. -j 12" WATER L HILLCR L A- EST ANIMA -j I `-CONNECT I (. '�\ ::�.'' 1 I L EXISTING I JLJ-J HOSPITAL H 12' WATER MAIN HYD. If r JLAJ H (GH A T T. I it ( j 4= 1 L� J, J-\-- 0 H - - - - - - - - - - - - - - - - - - - LLI 7 �', — — — —{ I j � i l r} � ...� f ! 1 I f, ; "i / / // ! f 2 1 0 ° _ ` ..�. . —7 7 H YD. < T, UNTY, ROAD jD/'AEAUG �/ �� t / i t \ 1 !/ 1 1 1 1 _� AF �O -F ME6 fl I& Wm ACTU ALIGNMENT YF TO BE I ETERMINE I i I T I i X t H - - - - - - - - - - - - - - - - - - - - - vn k O I . I \ r'� / / + / ! - - _ _ _ �- - - � � � - - - I w �:�- _ ^ - - _ _ rulumt COUNTY ROAD D REALIGNMENT (ACTUAL ALIGNMENT YET TO BE DE INED) �, � , _ — '" {._ _+ E --- " - - - --- —T• i 1 � 1 I I i � / ° , N > HYD i + I 1t t ) i I HYD. . ............ id cn j HYD JHY -j- - J HYD. HYD 1 H TL - -4, ........... . I F e — — — — — — — --- .)mm St IT I CT. z 1 2 I j CONNECT TO EXISTING • i I + _ _ i I �- I I 12" t WM EXISTING ICONNECT TO EXISTING! j Jj --�,, ( I , i 1 J _ i t I l , / V.• 12" WM 'GULDEN'S IN --RESTAURANT ==K- T- - - - - - - - - - - 7 - - - - - - - - - - - - - - - - - SCALE IN FEET ci4Y Of Maplewood U—Q E N Q DEPARTMENT OF PUBLIC WORKS Thresher Square PHASE ) 700 Third Street south AIN PROFC�D COUNTY ROAD E) ENGINEERING DIVISION Minneapolis, mN 56415 PROPOSED WATERM 1 830 East Count Rood 8 512370,0700 Tel MoPlewood, Minnesota 55109 612.370.1375 Fa EXISTING WATERMAIN WATFP&WN EXTENS ( 651 ) 77 0 - 4550 FAX (651) 770-4506 EXISTING SANITARY SEWER "-^-r 01-28 C" PFiOJr--%.., EMST 6 141- LJ AGENDA ITEM FX", AGENDA REPORT Action by Couinctl TO: Richard Fursman, City Manager �c FROM: Charles Ahl, Public Works Director/City ` 1i Y o01 r i 1 1 SUBJECT: Century Avenue Improvements (1 -94 to Lower Afton Road) Pit`:t`- Resolution Ordering Preparation of Preliminary Report ry pq DATE: May 20, 2003 Introduction The Minnesota Department of Transportation (MnDOT) has conveyed Trunk Highway 120 g Y between 1 -94 and Lower Afton Road to Ramsey and Washington Counties. This section of roadway is also known as Century Avenue. The turnback provisions include some fundin g for upgrades. The counties, along with MnDOT, the City of Woodbury and the City of Maplewood are jointly exploring upgrading this section of roadway during the next 3 -5 years. Authorization to perform the investigative studies is requested. Background In 2002, MnDOT conveyed TH 120 to Washington and Ramsey County. A provision of turnbacks is to upgrade the roadway to an acceptable level of service. This fundin g does not provide. for all necessary improvements over a 20 -year planning period. Washington and Ramsey County are jointly exploring upgrading the roadway to standards. As part of the Ramsey County policies for roadway upgrades, the City of Maplewood would contribute to the reconstruction and area upgrades. The turnback also includes Valley Creek Road and the Valley Creek/1 -494 Interchange, which are entirely within Washington County and the City of Woodbury. Eighty percent (80 %0) of the project improvements are within . Washington County. Y Therefo g re, Washington County has taken the lead role in preparing the studies and investigation into this improvement, although Ramsey County and the Cities of Maplewood and Woodbury . rY are jointly involved in the project. The first phase of the investigation will include an informational meeting to be held on Thursday, May 29 (4:30 -7:30 p.m.) at Woodbury City Hall. Attached is a copy of the information letter that has been mailed to area residents about the open house. The anticipated reconstruction of the section of Century Avenue in Maplewood is not anticipated to occur until 2005 or 2006 although g the study of the project will explore construction phasing. The necessary environmental documents required due to the state - funding program will . likely require the next two years p rior to completion. Bud et A project budget of $5,000 is proposed for the project development and engineerin g required to q complete the feasibility study.. A majority of the project cost will be paid by MnDOT, Washington County and Ramsey County. Maplewood costs will likely include trail improvements and utility Y Recommendation Approve the attached resolution Ordering the Preparation of the Feasibility Stud for p y y the Century Avenue Improvements (94 to Lower Afton Road), Project 03 -15. - Attachments: Resolution Neighborhood Meeting Notice RESOLUTION ORDERING PREPARATION OF A PRELIMINARY REPORT WHEREAS, the Minnesota Department of Transportation has conveyed a portion of Trunk Highway 120 between interstate 94 and Lower Afton Road to Ramsey County, and WHEREAS, Ramsey County has proposed to jointly upgrade this section of roadway, which is also called Century Avenue, and WHEREAS, Ramsey County Cost Participation Policy requires that cities participate in various improvement costs, and WHEREAS, it is proposed to make improvements to the Century Avenue (94 to Lower Afton, City Project 03 -09, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the p g council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible.and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $5,000 are appropriated to prepare this feasibility report. RESOLUTION , ORDERING PREPARATION OF A PRELIMINARY REPORT WHEREAS, the Minnesota Department of Transportation has conve Y ed a portion of Trunk Highway 120 between Interstate 94 and Lower Afton Road to Ramsey County, and WHEREAS, Ramsey County has proposed to jointly upgrade this section of roadway, which is also called Century Avenue, and WHEREAS, Ramsey County Cost Participation Policy requires that cities p Y q s participate in various improvement costs, and WHEREAS, it is proposed to make improvements to the Century u ry Avenue (94 to Lower Afton, City Project 03 -09, and to assess the benefited ro ert for all or a portion p p Y p of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429 p , NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the . i p g council n a preliminary way as to whether the proposed improvement is necessary, �' e ffective and feasible and as to whether it should best be made as proposed or in ro p p connection with some other improvement, and the estimated cost of the improvement as recommended. are FURTHERMORE, funds in the amount of $5,000 are appropriated to re this prepare this feasibility report. uaaaalsnnau sup optsut paptnoad sT sapTunaioddo asatp SutpmSw uotaeuuop, leuoin pV •aaafoJd atp SuipnSaa spew aae suoTs se sp!:)Hjo p aaaalD oa anduT pue laaafojd atp aoj paaedard sauatunaop JeauauTuo -Tinua atp jo moTAaa Isasnog uado aoafoad TJSnonla anduT .rTatp optnoad oa paaTnuT aq lJ!M saTUed paasaaaaul •sassautsnq pue slootlas 'saaumo Auado.Td eare tpTM uoTaempaooa puE saaafo.Td Armpeo.T Bair aatlao tptnn UOUBUTpaooa aambaz 11yA puE asetld Xpnas atp 3o a.red se pauituj=p aq Ipm sTtll •uoTaanaasuoa .roj p 2ras aq l,!M sauatuanoad1UT asatp moll UtAOq aou sT IT 'XUTa sTtp IV 'SOOZ UT UTSaq oa pauueld sT sauauranoadtuT asatla jo uoTaannsuoD •antiQ auelpoom pue anuQ at Jo sauatuSas pue sdtuer aSVetJaiaauT atp Jo UoTaanaasuoaaa /uoTaeaolaj pue saSpTiq SUTastxa atp 30 auatuaoeldaa atla apnJaUT sauatuanoadtzTT paaedtaTauV -Apnas sttp jo ared se paaaptsuoa aq mou QSuetJojaaut atp oa sauatuanoadwT aetla 3sa22ns a2i eyaaaaui �O XP Jeau peo2i �laaa� �lleA uo uoTasaSuoa aT�e.Ta pue suoTaI Uoa QSP!Jq SUtaeaoTaaaaQ ApApoadsa.T `ZOOZ Pur, 5661 uT paaan.Tasuoa =M sAuetla.Taaul pro-d 1peirtur , pue peoll a7 at11, •peo2l alaeaetuel, pue peo-d .131 Z It sasump.TDauT 3o uoTatppe atla pue QSumpi=1 pro-d 3p=D A;)lJen atla oa sauauzanordtuT papuatuuTOaaa petl satpnas snotnaad •suotSTOap Opp aueuodtuT SutdetJs UT aaedOnjud pue suonsonb )Ise oa aTlgnd atp ao; saTaTunasoddo jo Jagwn' u a sanlonuT asetid Apnas at11, •uoTaanaasuoo `pity atp pue USTSap sT puoaas lqj •asr4d Apnas atp sT asjU at11, -sasulgd ;mnp aneq saaafoad auatUOAoJdtuT ArA'tl ,9TH ZSS330bd 3H1 S1 MM •sassautsnq pue saTaTJtoe3 JeuoTaeaJaa.T 'saauaptsaa SuTaaauuoa tuaasAs lteaa panoadtuT ue JOJ paau atp ssasse JpA Apnas ;)Tp 'UOtatppe uI •suoTaTpuoa aanary paaedtoTaue oa puodsaa suffisap pasodojd Imp aansua oa sasmwo3 at1peaa OCOZ jo stsAleue apnlaUT JITM Apnas at11, •sw;)Igoad suoTMIado aTl3ea3 SuimojS pue sanssT (aBvd 1uoi' a uo.c�•panuuuOD) NEWSLETTER #1 • MAY 2003 b a 0 ° ,+ Z N 00 o �' o U o a ° Z 0 to L ..�. p c0 a} ti 0 c a� - a a� c a� U Planning for Roadway Improvements Underway in Woodbury and Maplewood Washington County, Ramsey County and the cities of Woodbury and Maplewood, along with their consultant, SRF, are initiating preliminary design and environmental studies for improvements to Century Avenue and Valley Creek Road. This newsletter has been distributed to area residents and business owners to inform you of the proposed project and allow you the opportunity for input. Future decisions by the counties and cities regarding these improvements will recognize and incorporate public input. In 2002, Century Avenue and Valley Creek Road (formerly Trunk Highway 120) were transferred from the Minnesota Department of Transportation (Mn /DOT) to Washington and Ramsey Counties for operation and maintenance. Planning for the Century Avenue/ Valley Creek Road Reconstruction Project will examine the area on Century Avenue from I -94 to just north of the Lake Road Interchange. The area will also extend east of Century Avenue on Valley Creek Road to Woodlane Drive including the Valley Creek Road Interchange. Minor improvements to Lower Afton Road are also anticipated to facilitate improvements at the Valley Creek intersection. This study will identify improvements needed to address deteriorating pavement and bridge conditions, safety concerns, access t j 10, Inf.r O hT ee ing F May 29; 2003 .Details inside , (Continued) C003 ANN 0003 DIU% C00 £003 rawwnS SupdS SUNiNIARY OF ISSUES The following issues have been identified during preliminary planning for the project. Your input is required to ensure all issues or concerns have been identified. Century Avenue/ Valley Creek Road Traffic levels are anticipated to increase on these roadways as additional development occurs in the area, requiring a thorough analysis of existing and future traffic levels. Access to these roadways may require modifications to improve roadway operations and safety. Other safety issues, including sight distance, will be reviewed. The roadway design must also consider trail locations, drainage and wetland impacts. These issues, as well as others identified through your input, will require coordination with local businesses, residents, schools and private utilities. Valley Creek Road Interchange Congested conditions in the interchange area are expected to worsen as traffic levels increase. A comprehensive study of the interchange, including ramp and frontage road locations, is needed to address existing and future needs. Traffic conditions during construction are also a concern. Again, coordination with area business owners and schools will be necessary to ensure a successful project. I CONTACTS Comments or questions about these projects can be addressed to: Washington County Chris Manthey 'Phone: (651) 430 -4316 chris.manthey@co.washington.mn.us Ramsey County Tim Mayasich Phone: (651) 482 -5207 timothy. mayasich@co.ramsey.mn.us City of Woodbury David Jessup Phone: (651) 714 -3593 djessup@ci.woodbury.mn.us City of Maplewood Chuck Ahl Phone: (651) 770 -4552 chuck.ahl@ci.maplewood.mn.us PUBLIC INVOLVEMENT ENCOURAGE This meeting will be the first of three open houses where you will have an opportunity to see information relating to the project and provide your input. This first open house will focus on identifying project area issues (access, safety, intersection operations, etc.) and identifying some initial concept alternatives for evaluation. PIease join us — your input is important. AGENDA ITEM AGENDA REPORT TO: FROM: SUBJECT: Richard Fursman, City Manager Charles Ahl, Public Works Director /City Engineer TH 61 Improvements (Beam to I - 694), City Project 03 -07 Investigate Right of Way Ownership Issues DATE: May , 20, 2003 ,Action by Council Dafte — AuthNizationo _...rI Introduction The Minnesota Department of Transportation (MnDOT) conveyed its interests in a portion of TH 61 between Beam Avenue and 1 -694 to the City of Maplewood in 1989. With the new alignment of County Road D, this property will become excess lands and available for development property. It is intended that the property be included in.-an exchange for right of way for the County Road D extension. The City Attorney has investigated the right of way issues and found a number of discrepancies. It is proposed to authorize the City Attorney and City Engineer to investigate and clarify these issues. Background In 1989, MnDOT conveyed all interests in a portion of TH 61 as shown on the attached map. This parcel of land between Sparkle Auto Services,and Gulden's Restaurant is covered by a highway easement and was originally acquired by the. State of Minnesota as the original alignment of TH 61. Documents dating back to the 1930s show the underlying fee ownership; however, it appears that as land was subdivided after the 1930s there were no ownership claims. The City Attorney has met with the Ramsey County Examiner of Titles and developed a strategy to help clarify the ownership issues. This process will involve public notice to one who may an have a y y n interest, potentially dating back to the 1930s, and conveying the underlying fee ownership to the adjacent property owners. Staff believes these owners should have control. Eventually, the City Council will consider vacating the highway easement issues as part of a development agreement with the adjacent landowners. Bud et A project budget of $30,000 is proposed for the project development and legal phase required to g p q complete the investigation. The project cost will be paid by the adjacent landowner through assessments as part of the area project improvements, namely the County Road D extension, City Project 02 -08. There is a slight risk for the City in this investigation in that an unknown claim may appear that identifies a property owner that is not adjacent and does not have an interest in the County Road D extension project. In this case, the City would need to condemn the property as part of an assemblage of land. In , all cases, the project costs would be covered under either the TH 61 Improvements or the County Road D Extension project costs. Recommendation Approve a motion authorizing the City Engineer and City Attorney to investigate the right of way g y ssues along TH 61 between Beam Avenue and 1 -694 and appropriating $30,000 for survey, legal and engineering fees to the TH 61 Improvements, City Project 03 -07. Attachments: Project Map i O Von 000 — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — - - - - - - - - - - - - — — — — — — — — — — — — ----- ----- ---- Z�z -- - - - - - - - - - - - - - - - - - - - - — — — — - - --- - ________- ___ ___ -_C- - - ----------------- - 7L - - /7 - - - - - - - - - - - - - - - ---- iHo-94 -------- - — — — — — — — — — — — — — — — — — — — — — — — --------------- — — — — — — — — — - — — — — — — — — — — — — — — — — - — — — --------------------------- -1 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - It 7 - - - - - - - - - - - - - - - ffFl APPROX WETLAN APPROX. WETLAND BOUNDRIES BOUNORIES CLOSE MEDIAN AT TH 61 COUNTY ROAD RIGHT IN/RIGHT OUT AT EAST COUNTY ROAD D ONLY ou CIF �� , r . � Li ____ 1, l � . -, R35V I 1 • --7 � / �! 1 • OMPH+ R350' 30MPH+ E moo cn R670' R 30 H+ 40 MP� . . ......... . - -- - ------ su -- -------- W ==—=Now dp— LJ IT cl) r i I 8 BITUMINOUS PATH X x I ili n f j � 1 � f C4 i i APPROk AREA "� ) — SUSPECTED BAI . ., r-- — � 111 f l �/ - J 1 / Z/ � I j 1 ! LJ ��.__ �f 1 ilt E a- V NUE E. o___ _� �_____ _� �___ ___ � r f 1� �� i 04 CC Agenda # �3 MEMORANDUM TO: Richard. Fursman, City Manager FROM: David Fisher, Building Official SUBJECT: Resolution for Building Permit Fees. DATE: May 15, 2003 INTRODUCTION In previous years, the building permit fee schedule has been specified by the code adopted by the State of Minnesota and thus the City of Maplewood. The newly adopted International Code Council (ICC) does not have a fee schedule incorporated in the code. Thus, by adopting the ICC, the State of Minnesota no longer 'has a fee schedule for cities to automatically adopt. Therefore, the City of Maplewood Building Code Ordinance no longer has a permit fee schedule, as such, Maplewood is now required to set its Own fees for building permits. DISCUSSION The City shall collect permit fees for work governed by the ordinance as adopted by the City of Maplewood. In Maplewood's building ordinance, fees are currently required to be adopted by resolution. The proposed resolution will adopt the fees from the 1997 UBC Building Code Table 1 -A Building Permit Fees. This is the fee schedule currently used in Maplewood. A copy is attached for approval. RECOMMENDATION Approve the following: The resolution adopting the 1997 Uniform Building Code Table 1 -A Building Permit Fees. The plan review fee shall be 65 percent of the building permit fee. The plan review fee for residential dwellings and accessory structures shall be 50 percent of building permit fee. Attachments: 1. Resolution 2. Table 1 -A Building Permit Fees Attachment 1 RESOLUTION NO, BUILDING PERMIT FEES RESOLUTION WHEREAS, the newly adopted International Code Council (ICC) does not. have a fee schedule incorporated in the code. WHEREAS, by adopting the ICC, the State of Minnesota no longer has a fee schedule for cities to automatically adopt WHEREAS, therefore, the City of Maplewood Building Code Ordinance no longer has a permit fee schedule and Maplewood is now required to set its own fees for building permits. WHEREAS, the City of Maplewood adopts the 1997 Uniform Building Code Table 1 -A Building Permit Fees. WHEREAS, the City of Maplewood plan review fee shall be 65 percent of the building permit fee, except the plan review fee for dwellings and. accessory structures shall be 50 percent of building permit fee. NOW, THEREFORE BE IT RESOLVED, that the City of Maplewood adopts the following: The 1997 Uniform Building Code Table 1 -A Building Permit Fees. The plan review fee shall be 65 percent of the building permit ,fee. The plan review fee for residential dwellings and accessory structures shall be 50 percent of building permit fee. Maplewood City council adopted this resolution , 2003. 2 Attachment 2 TABLE 1- A-- BUILDING PERMIT FEES TOTAL VALUATION FEE $1.00 to $500.00 $23.50 $501.00 to $2,000.00 $23.50 for the first $500.00 plus $3.05 for each additional $100.00, or fraction thereof, to and including $2,000.00 $2,001.00 to $25,000.00 $69:25 for the first $2,000.00 plus $14.00 for each additional $1,000.00, or fraction thereof, to and including $25,000.00 $25,001.00 to $50,000.00 $391.25 for the first $25,000.00 plus $10.10 for each additional $1,000.00, or fraction thereof; to and including $50,000.00 .$50,001.00 io $100,000.00 $643.75 for the first $50,000.00 plus $7.00 for each additional $1,000.00, or fraction thereof, to and including $100,000.00 $100,001.00 to $500,000.00 $993.75 for the first $100,000.00 plus $5.60 for each additional $1,000.00, or fraction thereof, to and including $500,000.00 $500,001.00 to $1,000,000.00 $3,233.75 for the first $500,000.00 plus $4.75 for each additional $1,000.00, or fraction thereof, to and including $1,000,000.00 $1,000,001.00 and up $5,608.75 for the first $1,000,000.00 plus $3.65 for each additional $1,000.00, or fraction thereof Other Inspections and Fees: J 1. Inspections outside of normal business hours .. ............................... ....... ............................... $47.00 per hours (minimum charge --two hours) 2. 'Reinspection fees assessed under provisions of Section 305.8 ........................... .... ............................ $47.00 per hours 3. Inspections for which no fee is specifically indicated .................... ........... . ............................ $47.00 per hours (minimum charge —one -half hour) 4. Additional plan review required by changes, additions or revisions to plans ................ ............................... $47.00 per hours (minimum charge —one -half hour) 5. For use of outside consultants for plan checking and inspections, or both ..................... ............................... Actual costs lOr the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved. 2 Actual costs include administrative and overhead costs. \ 1-6 3 Agenda # MEMORANDUM TO: Richard Fursman, City Manager FROM: David Fisher, Building Official SUBJECT: Building Code Ordinance Change DATE: May 15, 2003 INTRODUCTION In 2001 the three -model building code groups, International Conference of Building Officials (ICBO), Building Official Code Administrators (BOCA) and Southern Building Code Congress International (SBCCI) merged into the International Code Council (ICC). The State of Minnesota has adopted this new ICC family of codes as of March 31, 2003. DISCUSSION As part of the seven county metro area, the City of Maplewood is required to use the most current codes adopted by the State of Minnesota. Therefore, staff is proposing a change in the City of Maplewood's Building Code Ordinance to adopt the new codes self - perpetuating so as the - new codes 'are adopted by the State of Minnesota we will not have to add them to the city's ordinance each time there is a change. The ordinance changes proposed are to clean up the language and adopt the most current State Building Code. In addition to adopting the State Building Code, there are three optional provisions that cities may choose to include with the code adoption. These options need to be incorporated as part of the building code for this municipality. • Option 1305 Excavation and Grading: This gives cities regulations for excavation and grading. • Option 1306.0020 Subpart 3, E Option #1 Special Fire Protection System: This allows the city to require fire sprinkler systems in all assembly occupancies except for open stadiums. This also allows the city to require fire sprinkler systems in spaces with a smaller floor area than the building code would require. The City of Maplewood has 1306 in their current ordinance for life safety purposes. • Option 1335 Flood Proofing Regulation. This does not allow buildings to be built in a flood plain zone and allows the inspectors to require drain tile and damp proofing dwellings. The City of Maplewood has this in their current ordinance. RECOMMENDATION Adopt the new State Building Code for use in the City of Maplewood. This approval shall be in effect for all future changes to the State Building Code. The city council further adopts options 1305; 1306.0020 Subpart 3, E Option # 1; and 1335 of the State Building Code. AG�rrDA arm ./V NO ctian by Cou MEMORANDUM TO: Richard Fursman E r FROM: Melinda Coleman K'(i / SUBJECT: Proposed Charitable Gambling Contributions for 2004 Rejected ' DATE: May 27, 2003 INTRODUCTION Each year the Maplewood City Council solicits requests for charitable gambling funds. All most every year, requests for funds have exceeded the available funds. That is the case this year. The city received 16 applications with over $96,000 in requests and the amount of funds available is $74,700. BACKGROUND A few years ago, the City Council developed a policy on the award criteria. In addition, policy was established that allows the city an opportunity to review requests on an annual basis to determine their merit and overall benefit to the city while still allowing time to include requests in the upcoming budget -process. A copy of the policy is attached. The following is a listing of the organizations and groups who have submitted donation requests. 1. Heritage Theatre $617. 2. Ramsey County Fair $5,000. 3. Maplewood Historical Society $18 4. Maplewood Police Department- Citizens Academy $5 5. Maplewood Police Explorers $8,000. 6. Maplewood Police Reserves $3,000. 7. - Senior Tax Help $1,200. 8. MOM's Club of Maplewood $500. 9. Non - profit room rentals at MCC $25 10. Dispute Resolution Center $3,000. 11. Senior Recovery $4,000. 12. Walker at Hazel Ridge $7 13. Maplewood Fire Explorers $5 14. Children's Safety Centers $900. 15. Webster School PTO $5 16. St. Paul Red Cross- Babysitting Course $4332. SUMMARY OF REQUESTS Heritage Theatre- the request is for tools and a sewing machine for the productions at the MCC. Ramsey County Fair- the request is for fireworks during the County Fair. Maplewood Area Historical Society- the request is for a new garage that will contain public restrooms. Maplewood Police Academy- the request is to cover the cost of the room rental at the MCC for the Citizens Academy. Maplewood Police Explorers- the request is to send the Explorers to the annual state conference and competitions. Maplewood Police Reserves- the request is to purchase new uniforms. AARP - the request is for funds to purchase a new computer for use during tax season. MOM's Club- the request is to fund community service projects at such places as the Family Service Center, fire department and St. John's Hospital. MCC- this request is to underwrite room rentals by non - profits. Dispute Resolution Center- this request is to provide mediation services. Senior Recovery- this request is to fund programs for those recovering from chemical dependency. Walker at Hazel Ridge- the request is to replace a walking trail that connects to the Hazelwood Park trail system. Maplewood Fire Explorers- the request is for uniforms, SCBA masks and other training aids and to participate in local and state competitions. Children's Safety Council- the request is to help fund a summer activity in conjunction with the Plaza theatre for low- priced movies for families that are in the supervised visitation and safe exchange program. Webster School PTO- the request is for new playground equipment. St. Paul Red Cross- this request is to train a MCC staff member to become a certified Red Cross babysitter's instructor thus reducing the cost of the course for participants. RECOlVLIVIENDATION The City Council should review and approve charitable gambling requests up to $74,700. CITY OF MAPLEWOOD CITY COUNCIL POLICIES ON AWARDS FROM CHARITABLE GAMBLING FUND 1) All licensed charitable gambling organizations within the City are required to contribute 10 percent (10 %) of net profits derived from lawful gambling activity in the City to a separate fund controlled by the City. These funds are dispersed by the City Council for lawful - - -eXp rtures: - - - -- 2) These funds shall be distributed for ro'ects eq uipment, or act ' p J � that are based in the community and which primarily benefit City residents. 3) Upon receipt of the funds, the receiving organizations • g g ns shall understand that the allocation of funds may be a one -time only distribution and receipt of funds d ° p does not in any way guarantee or commit the City to funding in any subsequent y ear. 4) Projects which involve the purchase of eq uipment, su lies ' supplies, or specific items will be looked upon more favorably than requests for salaries or general q g operating costs. S) All funds are required to be expended for the req uested p roject within q p � one year of the date of receipt of the funds from the City. 6) No employee or department shall solicit a donation from a licensed • sed charitable organization without City Manager approval. If there is a financial need for a specific p c program that was not funded in the budget, staff may submit a request to the City Man for q y g o the use of contingency funds or charitable gambling funds. 7) In general, requests from organized athletic groups will not be ' g p funded. It is believed that funding for these programs should be from artici atin families or comm auxiliary p p g unity auxiliary groups. There are so many athletic organizations within the communit that the ' y City 1S not capable of funding their financial requests nor fain determining appropriate recipients. y g 8) The City of Maplewood grants funds from lawful amblin r g g profits to support City related activities. The first priority in the granting f funds will be 'vent t g given o he City of Maplewood organizations The second priority or consideration will b ' p Y e given to funding requests from other organizations which are used for City-related u Y purposes. revised December 1998: procedurmt)d AGENDA rrEW NO e MEMORANDUM Action by Council Date EndorS� Modified - Rejected TO: City Manager FROM: Melinda Coleman SUBJECT: Group Home Licensing- Resolutions DATE: May 19, 2003 INFORMATION At the February 10, 2003 City Council meeting, a resolution in support of legislation pertaining to the location/concentration of group homes was adopted. This resolution was passed on to our local legislators to see if legislation could be changed to increase distance spacing requirements to be the same as first class cities. The change would have prohibited group homes to be located closer than 1300 feet, just as is the case with cities of the first class. This legislation would have helped us with the concentration issue we are facing in Maplewood. The legislation did not move forward. The Senate's legal counsel did not feel the proposed change would hold up constitutionally. They did provide some direction with ways to address the concentration issue through the local zoning code. Research from the Senate Counsel's office indicated that the distance requirement has been adopted (outside of Minnesota) through zoning ordinance provisions. BACKGROUND Staff has been working with the City Attorney to review our options with the zoning ordinance. We have also prepared a resolution that asks Ramsey County to conduct a geographic study before issuing new licenses in Maplewood. This request has been forwarded to Ramsey County prior to this resolution being presented to City Council. Enclosed is a letter and records of Ramsey County board actions from Victoria Rheinhardt. We appreciate their response and in particular a letter from the Director of Human Services, asking providers to submit potential locations for review prior to signing leases or purchasing homes. This is meant to allow Ramsey County staff time to do a study to make sure that the new homes are not located in "concentrated" areas. This is a good first step but it appears that the City should try to take this to the next level by changing our zoning code to expressly require at least 1700 feet between homes. To my knowledge this has not been done in Minnesota. It has been tried in other parts of the United States and as far as we can tell, has not been challenged. The premise used for the zoning provision approach is that if neighborhoods have large concentrations of group homes, it goes against the purpose of mainstreaming service dependent clients into a residential environment. RECOMMENDATION Staff recommends that you approve the two resolutions. The first resolution is asking Ramsey County to perform a geographic study of group homes prior to licensing and that they require 1700 feet of spacing between facilities. Second, adopt the resolution instructing the City Attorney and staff to proceed to draft an ordinance to prevent the clustering of group homes through zoning provisions. P: Cmty Dvmt. memo. grouphomes2 Attachments: 1. Letter from Commissioner Rheinhardt 2. County Resolution supporting legislation 3. Letter from Director of Human Services 4. Procedures for providers 5. Ramsey County Resolutions pertaining to providers /procedures 6. Maplewood Resolution requesting geographic study for group homes 7. .Maplewood Resolution ordering preparation of zoning ordinance Attachment 1 `* foZz . 3 QUN`� o v o b o len .nhar ctf BOARD OF RAMSEY COUNTY COMMISSIONERS DISTRICT 7 DARREN E. TOBOLT .220 COURT HOUSE ASSISTANT TO COMMISSIONER SAINT PAUL, MINNESOTA 55102 Darren.Tobolt @Co. Ramsey. MN. Us TEL. (651) 266 -8350 FAX (651) 266 -8370 Victoria. Reinhardt @Co.Ramsey.MN. Us May 16, 2003 Mayor Bob Cardinal and Maplewood City Councilmembers Maplewood City Hall 18 3 0 East County Road. B Maplewood, MN 55109 Dear Mayor Car and Councilmembers: The Ramsey County Board of Commissioners. and the City of Maplewood share the common concern of over - concentration of services in our neighborhoods. In Ramsey County, we have been working to find ways to address the issue of over - concentration of services for several years. A specific issue of concern is that of integrating adult residential foster care homes for six or less into neighborhoods. I would like to take this opportunity to update you .about steps we have taken to help respond to the concerns of the residents of Maplewood. As you are aware, the problem is very complex and involves legal, constitutional, and economic issues. Ramsey County, of course, must comply with all State statutes, the Americans with Disabilities Act and the United States Constitution. One of the primary issues we have discussed is effective communication with the service providers, which needs to include the City of Maplewood. I have enclosed three documents detailing what Ramsey County has done so far to assist with this issue: 1) The resolution that the Ramsey County Board of Commissioners passed in 1997 directing staff to use the tools at our disposal to prevent over concentration. 2) An excerpt from the contract language that is currently in place with service providers, about the expectation of providers to be good neighbors. 3) The standard language included in Request For Proposals (RFP) that communicates to providers our desire to prevent over concentration. Minnesota's First Home Rule County printed on recycled paper with a minimum of 10% post consumer content SCOW46 Attachment 2 DRAFT RESOLUTION NO. RESOLUTION SUPPORTING LEGISLATION PERTAINING TO SITING OF GROUP HOMES AND ADULT FOSTER CARE WHEREAS, Adult Foster Care and Residential Group omes benefit both the residents p sidents and the community at large; and WHEREAS, the issue of concentration and other management issues of these g homes has become a concern to neighbors and has recently been addressed in Maplewood through g _ public forums and discussion with the care providers; -- and WHEREAS, Ramsey County is developing strategies for on-going i m p rovements . . g g g p ments with communication between citizens and Community Residential p roviders; and WHEREAS, the current funding formula for these facilities is a factor in the over concentration in certain communities; and WHEREAS, miscommunication between grow homes and neighbors ha p g s Impacted the quality of life for clients, neighbors and staff, and WHEREAS, Ramsey County supports the locating of community base . g y d group homes in it's neighborhoods and would further support legislation that addresses t ' g he issue of concentration and communication. NOW, THERFORE BE IT RESOLVED, that the Ramsey ount B y y Bo ard of Commissioners supports our local legislators in their �i development of 1 p e that row would address density and concentration of homes and other hu group man service facilities through development of an equitable fundin g formula and BE IT FURTHER RESOLVED, that the Ramsey C ounty ' y of my Board of Commissioners supports our local legislators in their development of legislation that would address ss communication regarding protocol for keeping neighbors, clients and sta � ,. informed about issues affecting the neighborhood. Attachment 3 DRAFT May 16, 2003 Service Provider Address Address Re: Locating Of Corporate Residential Sites Dear Provider: Please find enclosed Ramsey County Board of Commissions Resolution # 97 -310 concerning the procedure for informing Ramsey County and municipalities of the location of residential homes that contract with the county for services. As you can see, this resolution asks that providers inform the county of the location of potential residential sites they are considering establishing "prior to entering into a lease or making a [mortgage] down payment ". This allows Ramsey County to check the neighborhood of the potential new site to advise what other, if any, similar type programs already exist in the area. The intent of this procedure is to help maintain an even distribution of residential sites located throughout the community and prevent over - concentration of similar type homes in a limited number of neighborhoods. Concern has been expressed concern about the placement of several residential sites in particular neighborhoods. We, therefore, wish to take this opportunity to remind you of this procedure and ask that you review it once again. If you have questions or need further information, please contact your county contract manager or myself. Thank you. Monty Martin Director Community Human Services Enclosures 7Atta c rime n ^- - - - - -_ Responses must include the following information: a. Name, addres s , telephone number, and key contact person(s) of your organization. b. Qualifications of your organization and its staff to provide this service. c. Description of the services to be delivered. d p Descri tion of how the benefits of these services will be measured. e. Estimated time -line for implementation of these services. f. Proposed cost of these services; specified for each proposed client (including known clients from other counties) and broken down on a daily rate basis Successful candidates will be selected based on the following criteria:. o rovide quality services beginning as soon as possible. a. Ability t provide. q Y b Provider's experience with Ramsey County and its capacity to provide the services requested. c. Assurance ce that direct service staff and administrators have appropriate work background and training to address the needs of the client(s). d. Overall cost of the services to be provided. e. Adequate insurance coverages. When seeking property or home for this project, please be aware that Ramsey ouhb i is concerned about issues of density and desires no - - -- -- 9 a P t to create over - concentrations of . supported living or other similar type community living services. Please submit written responses no later than Friday, October 24, 1997: Ramsey County Community Human Services 160 Kellogg Boulevard East, Room 8800 St. Paul, Minnesota 55101 -1494 FAX: 266 -4432 Tim Hammond 266 -4337 Purchase of Service Contract Manager Clif 011ila 266 -4209 Residential Placement Coordinator TOTAL P. 06 • t sufficient funding is not appropriated t is understood and agreed that �n the even Ra msey B. I account of the N/A Ra y or allocated by the County within t he approp riate to • - this A Agreement the obligations of each pa Count line item budget to fulfill 9 Y payments for services rendered after said date provide services after N /A, and /or p y overla p � applicable only to Agreements that p shall terminate. This provision is PP a be effective for more than one budgetary period of the calendar years and m y County. • r state regulations or laws which - event that .there �s a revision _ of _ federa I a o _ __ _ _ 9 C, , In the , - portion thereof - inel��ibi �fo=r�fe - era/ -= or = =sta a - -__ -- . might make this Agreement or any p - rene otiate those • - 'es will review the Agreement and g financial participation, all party new federal or ' e Agreemen into compliance with the items necessary to bang th 9 Agreement • al to renegotiate �n order to bang g state regulations or laws. Refusal 9 e date . urination of this Agreement as of th into compliance shall be cause for ter - - . • ineligible for federal or state financial participation. when this Agreement is ineligi ' e Count with proper documentation for r e q uired, the Contractor will assist the Y • D. When q � with the regulations of all state and com letin forms and reports in compliance an P 9 limited to the Minnesota Department of Hum federal agencies, including, but not lim r th and • tion National Institute on Mental Heal Services, Social Security Adm�n�stra of tin under aegis of the United States . D epartment any regulatory agency acting Health and Hum Services and other public sources of financial assistance. E. RESIDENTIAL FACILITIES WILL OBSERVE THE FOLLOWING AS PER RAMSEY COUNTY BOARD RESOLUTION #97-310: et population served by th is p rog ram will remain the same during . The tar is p g 1 9 the duration of the contract. The Contractor will make ava'� a I ble a 24 -hour telephone number - which 2, neighbors can use for emergencies or other concerns. • p in keeping with the standard of the 3, The Contractor will maintain the p p Y neighborhood • appropriate 4. Prior to the contract renewal, the pp riate department will review the p program to determine its continued funding. XIV. Subcontracting and Assignments A9 The Contractor shall neither enter into subcontracts for performance of any of the purchased services contemplated under this Agreement, nor assign this Agreement, without prior written approval of the County and subject to such conditions and provisions as the County may deem necessary. The Contractor shall be responsible for the performance of all subcontractors. 10 ■ r1e5olullurl Attachment 5 Board of Ramsey. County Commissioners Presented By Commissioner Wiessner Attention: Budgeting and Accounting Tom Fashingbauer, CHS Date July 22, 1997 No. 97-3 10 Page 3 of 3 -- The addresses will be - Same forwarded to the County Commissioner who represents the relevant district. Commissioners will be informed prior to the date of the -closing o f the . property so that they have sufficient time to give their input. County staff, from - Same departments involved and the Commissioner's office, will be available to assist the provider in answering neighbors questions. The appropriate County - Same Department will notify the District Planning Council (St. Paul) or the Municipal Planning Office (Suburbs) when processing an application for a corporate-care home. Once a property has been selected, the following provisions will be part of the negotiated contract: 1) The target population served by this program will remain the same during the duration of the contract. 2) The provider will make available a 24 --hour telephone number which neighbors can use f or emergen'c l'es - or= -- other - c-o-n- cerns= 3) The provider will maintain the property in keeping with the standard of the neighborhood. 4) Prior to the contact renewal, the appropriate Department will review the program to determine its continued funding. RAMSEY CQ -U NT Y B OA RD OF C0MMYSSYONERS YEA NAY OTHER Tony Bennett X Dino Guerin x Sue Haigh X Rafael Ortega X Victoria Reinhardt .._x Janicc Rcttman x Jan Wiessncr _. x Susan Haigh it B Bonnie C. rack n Chief Clerk oun Board Resolution Board of Ramsey County Commissioners Presented By Commissioner Wiessner Date July 22, 1997 No. 97 - 310 ...., � - - -- - - - - -. _ __ _ Attention: Budgeting and Accounting Page 2 - o - f - 3 Tom Fashingbauer, CHS hill Procedure Involving a Request for Involving a Non- Request for Proposal (RFP) Proposal (RFP) Add language to all Residential Development RFPs that the County is concerned about the issue of density and desires not to create over concentration of '' f . It Correspondence will be developed and sent to all residential providers of service f or individuals with developmental disabilities, diagnosed mental illness, chemical dependency, elderly and other specialized care, that we wish to be notified of identified property or roperties prior to signing a ease agreement or making a down payment. It will be suggested that prov�.ders inf orm the County r prior to lignin a lease agreement or ma ing a down payment, when they have identified properties. to- The appropriate County Department staff will provide the provider and County Board with information on other homes that we have contracts with within a quarter mile radius of proposed property (s) . Same cc: L. Kestness M , hart in B. Speltz D, Peterson D. Haler D. May K. Marzolf D. Jones D. Wockenhaupt RAhjSEY COUNTY BOARD OF COMMISSIONERS _ . _ ... - __ ...... _ .._�_..... _..., YEA NAY Tony Bennett Susan Haig Chair Dino Guerin Sue Haigh r_____ (Continued) Rafael Ortega ___rr_ ..._____.. BY Victoria Reinhardt Bonnie C� ]ackelen Janice Re=an __ Chief Clcrk - County Board Jan Wiessner i� Resolution Board of T C� u V Ramsey County Commissioners Presented B Commissioner Wie s sner Date Attention Budgeting and Accounting Tom Fashingbauer, CHS 1997 No. Page 1 of 3 97 -310 WHE REAS, The move toward providing residential services to individuals in home --like settings continues; and WHEREAS, The number of homes in which the County contracts for specialized care is over 1 and increasing; and ....: _ .. ................ . WHEREAS, One of the benefits of arranging for services in s ingle family homes and apartments is to encourage interaction wit the neighborhood and general community; and - WHEREAS, Ramsey County wishes to encourage an even distribution of homes and to enhance consumer choice of where they live; Now, Therefore, Be It RESOLVED, That the Ramsey County Board of Commissioners adopts the attached olicy when a home is being considered for use in providing speci residential care; • � a nd Be It Further RESOLVED, That under this policy, it will be suggested that providers of residential service inform the county of potential s it es they are considering prior t g r o entering into a lease or making �. a down payment; and Be It Further RESOLVED, That the following procedures will be followed by the staff: PROCEDURE FOR INFORMING RAMSEY COUNTY GOVERNMENT AND RESIDENTS OF THE LOCATION OF RESIDENTIAL HOMES THAT CONTRACT WITH RAMSEY COUNTY FOR SERVICES Ptir o s e The intent of this proposed policy is to encourage even distribution of residential homes that contract with Ramsey Counter, prevent over - concentration of homes with similar characte in a limited number of neighborhoods, and to improve the opportunity for a normal residential setting for the residents involved. RAMSEY COUNTY BOARD OF COMA SST NFRS YEA NAY -OTi- F Tony Bennett Dino Guerin Sue Haigh Rafael Ortega Victoria Reinhardt Janice Rcaman Jan Wiessner Susan Haigh, Chair By July 22, (Continued) Bonnie C. Jackelen Chief Clerk - County Board Attachment 6 RESOLUTION 03- - RESOLUTION REQUESTING RAMSEY COUNTY TO INCLUDE A GEOGRAPHIC STUDY IN ITS LICENSING STUDIES OF GROUP HOMES WHEREAS, the Commissioner of the Minnesota Department of Human Services has delegated its licensing activities and enforcement of standards to group home facilities with Ramsey County to Ramsey County; Y tY Y WHEREAS, Ramsey County is responsible for accepting and processing license applications and recommending approval or denial of applications for licensure' WHEREAS, an integral part of the licensing process guarantees that residential ro ms are geographically situated, to the extent possible, in locations where residential p services are needed, where they would be a part of the community at large, and where access to other necessary services is available; WHEREAS, when an individual submits an application for a group home to Ramsey County, the Count must perform a licensing study which allows the County ty to study both the background of the applicant and perform in -home visits; WHEREAS, the licensing study performed by Ramsey County does not review the geographic area to be served by the group home; WHEREAS, the City of Maplewood currently has 75 licensed group homes within its jurisdiction which account for 17.05% of the total number of group homes within Ramsey County; ' WHEREAS, the concentration of group homes in certain neighborhoods within the City of Maplewood has begun to increase; WHEREAS, the capacity of the City of Maplewood's neighborhoods to absorb o gh group home residents could be exceeded and the proportion of group home residents in the neighborhood could become so great as to recreate the institutional atmosphere from which the group home is to provide an escape. follows: NOW TIH EREFORE,, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota as 1. The City Council hereby requests that Ramsey County perform a geographic stud along with its licensing study of group homes; Y g 2. That Ramsey Countys' geographic study include a spacing requirement of group homes where group homes must be spaced apart as follows: 1700 feet for population densities of less than 1000 in a square mile. Adopted by the City Council on this day of 9 2003. Mayor of the City of Maplewood ATTEST: City Clerk Attachment 7. : RESOLUTION 03- ORDERING PREPARATION OF AN ORDINANCE WHEREAS, a group home's .purpose is to provide pp supervision and support to its residents p in a family -like setting, for persons unable to live independently in the community; WHEREAS, group homes, being residential in nature, are appropriate uses in all residential _ zoning districts of the City of Maplewood; WHEREAS, 6.84 % of the people in the City of Maplewood's p o p ulation are residents of group homes; WHEREAS, the City of Maplewood currently has 75 licensed group homes within its jurisdiction, which account for 17.05 of the total number of ou homes within Ramsey County; � p Y WHEREAS, if large numbers of group homes cluster on the same block or in the same neighborhood, it undermines the basic premise of group homes that to be effective they must locate in residential neighborhoods where able - bodied neighbors can serve as role models for the group home residents; WHEREAS, the concentration of group homes in certain neighborhoods within the City of . Maplewood has begun to increase; WHEREAS, the capacity of the City of Maplewood's neighborhoods to absorb group home residents could be exceeded and the proportion of group home residents in the neighborhood could become so great as to recreate the institutional atmosphere from which the group home is to provide an escape; WHEREAS, there is a need to ensure that group homes do not cluster on the same block and that they are spread evenly throughout the neighborhoods of the City p of Maplewood. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed action be referred to the city Y attorne to draft an ordinance that would provide for spacing of group homes in order to prevent clustering of group homes, within the City of Maplewood. Adopted by the City Council on this day of , 2003. Mayor of the City of Maplewood