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2003 04-28 City Council Packet
Council /Manager's Workshop 6:00 p.m. AMENDED-AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, April 28, 2003 Council Chambers, Municipal Building Meeting No. 03-08 B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF MINUTES 1. Minutes from the April 14, 2003 Council/Manager Workshop 2. Minutes from the April 14, 2003 City Council Meeting, Meeting No. 03-07 F. APPOINTMENTS/PRESENTATIONS 1. Proclamation-Falun Dafa Month 2. Human Relations Commission Appointment G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine b the City Council and will be enacted b one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separatel I . Approval of Claims 2. White Bear Township Aquatics Agreement 3. Special Tax Assessment for Property at 2575 Carver Avenue 4. Kennard/Frost Area Streets, Project 02-10: Resolutions-Calling for Public Hearing and Calling for Assessment Hearing-6 Parcels 5. Temporary Gambling Resolution-VFW Post 8901-1964 English Street 6. Food Permit Approval and Waiver of Fee-Boy Scout Troop 64 7. Proclamation-Stephanie Sward-Hometown Day 8. Car Allowance-City Manager 9. Approval of Energy Management System Upgrade H. PUBLIC HEARINGS 7:00 p.m. Assessment Hearing-Parkway Lift Station Removal Improvements, Project 02-14: Resolution Approving Plan and Advertising for Bids 2. 7:15 p.m. Utility Easement Vacation-Schroeder Milk (2080 Rice Street) 3. 7:20 p.m. Sibley Cove Apartments Reconsideration (County Road D) Land Use Plan Change (BC to R-3 (H)) (4 Votes) Conditional Use Permit for a Planned Unit Development Design Approval 4. 7:30 p.m. Tax Abatement Hearing AWARD OF BIDS 1. Award of Lighting Contract to Excel Energ for Edgerton Park Parking Lot 2. Parkway Lift Station Removal Improvements, Project 02-14: Resoluti for Award of B 3. Phone System Bid Award and Contracts for Related Equipment Ids J. UNFINISHED BUSINESS Van Dyke Village Town Houses (Van Dyke Street, north of Count Road B) Conditional Use Permit for Planned Unit Developme Design Approval 2. Count Road D Realignment Improvements, Projects 02-07 and 02-08: Discussi of Property Alignment Issues and Presentation of Stormwater/Wetland Management Plan- DISCUSSION ONLY: NO ACTION PROPOSED K. NEW BUSINESS 1. Item Moved to Award of Bids 2. Lydia Avenue and Joy Road: Request for Stop Sign on County Road 3. Public Works Building Addition, Project 03-19: Authorize Project Fundin and Plannin Study L. VISITOR PRESENTATIONS M. COUNCIL PRESENTATIONS N. ADMINISTRATIVE PRESENTATIONS 0• ADJOURNMENT Sign language interpreters for hearin impaired persons are available for public hearin upon request. The request for e is service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 770-4523 to make affan Assisted Listening Devices are also available. Please check with the City Clerk for availability. gments. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules Qfcivility the Cit of Maplewood expects ofeveryone appearing at Council M ee ti ngs - elect. and citiz It is hoped that bYf ed fj staff ' pl e rules, everyone's opinions can be heard and understood in o a reasonable y listen to one another, keep emotions in check and use respecffiul language. Show respect for each other, activel V I . manner. We appreciate the fact that when appearing at Council meetings, it is underst that everyone wilif these rincip es. A. CALL TO ORDER B. ROLL CALL W MINUTES CITY COUNCIL/MANAGER WORKSHWENDA ITEM NM___n Monday, April 14, 2003 Council Chambers, City Hall 6:00 p.m. A Robert Cardinal, Ma Kenneth V. Collins, Councilmember Kathleen Juenemann, Councilmember Marvin C. Koppen, Councilmember Julie A. Wasiluk, Councilmember Others Present: City Manager Fursman Assistant City Manager Coleman City Clerk Guilfbile Parks and Recreation Director Anderson APPROVAL OF AGENDA Present Public Works Director Ahl Human Resources Director Le Fire Chief Lukin Councilmember Juenemann moved to approve the agenda as presented. Seconded by Councilmember Wasiluk Ayes-All D. NEW BUSINESS 1. Parks and Recreations Director Anderson 2002 Budget Objectives Parks and Recreation Director Anderson provided the council with highlights of his department's activities and accomplishments for the year 2002. 2. City Manager Performance Review City Manager Fursman provided the council with a summary of his day-to-day responsibilities and leadership philosophy and practices as the City Manager for Maplewood. Mayor Cardinal proposed the following thought provoking ideas: 1. To provide services to citizens in a tax efficient manner 2. Activel welcoming input from constituents 3. Working effectivel as five council members and cit mana 4. Providin visionar leadership while empowerin staff 5. Bringing strong communication skills and integrit to the communit 6. Promotin a positive image and presence for the City of Maplewood 7. Helpin continue growth and successful development of Maplewood 8. Professional development 9. Handlin council/manager political difficulties that city may face as elected officials 10. Providin communit with politicall stable environment City Council/Mana Workshop 04-14-03 11. Personal commitments to the city we serve 12. Creating city management teams and shifting roles to facilitate change agent 13. Creating city management teams that lead to more support for manager and council 14. Perform "above and beyond" what is require to accomplish things that are often unrecognized and the rewards for which "are highly uncertain at best" 15. Deep seated loyalty to the city and personally accepting and endorsing its mission 16. Communicated support to employees throughout the city organization 17. Handle conflict in minimal manner where the city manager has found strong support for his role as leader of his staff 18. City manager asked to express opinions on the level of support he receives from the council 19. City manager expresses his level of job satisfaction and effectiveness with his elected officials 20. City manager rates political stability, family desires and needs, degree of management latitude, quality of life in community, salary and benefits 21. City manager to express community characteristics, such as partisan election, racial diversity 22. City manager to express why he wants to continue 23. Is the right chemistry present between the city manager and the community 24. Does racial and ideological growth conflict with the community 25. Does the diversity in Maplewood create political conflict 26. Does the city appear in slow growth, moderate growth or rapid growth 27. Does the community growth in Maplewood provide continual challenges for the city manager and his staff 28. Do nonpartisan elections help make Maplewood's government less conflictual and produce a more stable environment for the community 29. Does the mayor support the city manager in our council-manager form of government 30. Is the city manager one of three types — the careerist, the administrative specialist, and the local appointee? Example — the careerist sees city management as a life-long occupation and is likely to move from city to city in search of grater opportunities and advancement. Example — the administrative specialist is recruited from another field, such as business management because of his or her expertise in a particular field. Example — the local appointee is the hometown manager with deep roots who had the fewest professional ties, was likely to have the lowest level of education and experience, and demonstrates the fewest signs of either geographic or job mobility. 31. The city manager can rate his satisfaction in his work from not satisfied to highly satisfied 32. How does the city manager view his job satisfaction 33. Does the city manager receive support from the city council 34. How effective is the city council as a decision making body 35. Does the city council make decisions with speed and ease reaching consensus 36. How well does the city council work together 37. What degree of political and personality conflicts interfere in their work 38. What favorable community conditions and government stability have combined for the city manager to work with Councilmember Juenemann complimented City Manager Fursman on his knowledge of the field, creation of teamwork, motivation skills, creativity, communication skills, commitment to service and his honesty, fairness and strong ethics. Councilmember Wasiluk complimented City Manager Fursman on his ability to follow through on council direction regardless of whether he agrees with their decision. City Council/Manager Workshop 04-14-03 2 Councilmember Collins also feels the City Manager is doing an excellent job and has sound reasoning for his decisions. Mr. Collins also relayed positive feedback he has received from the public. E. FUTURE TOPICS 1. Exploring the Possibilities of a Sister Cit 2. Sidewalk Study-Overall City Plan 3. Street Scape Plan F. ADJOURNMENT With there bein no further business, the meeting adjourned at 6:53 p.m. City Council/Manager Workshop 04-14-03 3 a "I C. [a In MINUTES In c ou p., c , l MAPLEWOOD CITY COUNCIL Actloii 7:00 P.M. Monday, April 14, 2003 Date— Council Chambers, Municipal Building Meeting No, 03-07 EndorS,.-_d ModlifiCcl CALL TO ORDER Rej A regular meeting of the City Council was held in the Council Chambers, at the Municipal Building, and was called to order at 7:00 P.M. by Mayor Cardinal. PLEDGE OF ALLEGIANCE ROLL CALL Robert Cardinal, Mayor Present Kenneth V. Collins, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present APPROVAL OF MINUTES 1. Minutes from the March 31, 2003 Council/Manager's Workshop Councilmember Juenemann moved to approve the Council/Mana Workshop Minutes of March 31, 2003 as amended. Seconded by Councilmember Koppen Ayes-All 2. Minutes from the March 31, 2003 City Council Meeting, Meeting No. 03-06 Councilmember Wasiluk moved to approve the Council /Mang er s Workshop Minutes of March 31'.2003 as amended. Seconded by Councilmember Koppen Ayes-All APPROVAL OF AGENDA M1. Cops N' Lobsters M2. NEST M3. Emergency Management M4. Auction ' Councilmember Wasiluk moved to app rove the agenda as amended. Seconded by Councilmember Juenemann Ayes-All F. APPOINTMENTS/PRESENTATIONS 1. Proclamation-National Public Safety Telecommunications Week a. City Manager Fursman presented the report. Cit Council Meeting 04-14-03 Councilmember Wasiluk moved to approve the following resolution (read by Councilmember Juenemann): RESOLUTION 03-04-056 National Public Safety Telecommunication Week City of Maplewood, City of North St. Paul and City of Lauderdale April 13-19, 2003 Whereas emergencies can occur at any time that require police, fire or emergency medical services; And whereas when an emergency occurs, the prompt response of police officers, firefighters and paramedics is critical to the protection of life and preservation of property; And whereas public safety dispatches are the first and most critical contact our citizens have with emergency services; And whereas public safety dispatchers are the single vital link for our police officers, firefighters and paramedics by monitoring their activities by radio, providing them information and ensuring their safety; And whereas public safety dispatchers for the Maplewood Emergency Communications Center have contributed substantially to the apprehension of criminals, suppression of fires and treatment of patients; And whereas each dispatcher has exhibited compassion, understanding and professionalism during the performance of their job in the past year; Therefore, be it resolved that the City Council of Maplewood declares the week of April 13-19, 2003, to be National Telecommunications Week in honor of the men and women whose diligence and professionalism keep our city and citizens safe. Seconded by Councilmember Juenemann Ayes-All G. CONSENT AGENDA Councilmember Koppen moved to approve the Agenda as amended. Seconded by Councilmember Juenemann Ayes-All 1. Approval of Claims ACCOUNTS PAYABLE $239,230.50 Checks #60625 thru #60590 dated 3/28 thru 4/l/03 $122,237.19 Disbursements via debits to checking account dated 3/21 thru 3/27/03 $740.48 Checks #60591 thru #60592 dated 3/31/03 City Council Meetin 04-14-03 2 $255,990.73 Checks #60593 thru #60634 dated 4/8/03 $365,664.31 Disbursements via debits to checking account dated 3/28 thru 4/4/03 $983,863.21 Total Accounts Payable mmmm $407,437.83 Payroll Checks and Direct Deposits dated 3/28/03 $24,154.69 Payroll Deduction checks #93089 thru #93094 dated 3/28/03 $431,592.52 Total Payroll $1,415,455.73 GRAND TOTAL 2. Conditional Use Permit Review-Rose/Rice Auto Sales (1908 Rice Street) Approved to review the conditional use permit for Rose/Rice Auto I September 2003. By that time the applicant shall have complied with all of the City Council's November 26, 2001 conditions of approval, or the council should consider termination of this conditional use permit. 3. Kennard/Frost Area Street Improvements, Project 02-10-Resolution Ordering Assessment Hearing Approved the following resolution for the Kennard/Frost Area Street Improvement, Project 02-10 - Ordering the Assessment Hearing for 7:00 p.m., Monday, May 12, 2003: RESOLUTION 03-04-052 ORDERING ASSESSMENT ROLL HEARING WHEREAS, the clerk and the engineer have, at the direction of the council, prepared an assessment roll for the Kennard/Frost Area Street Improvements, City Project 02-10, and the said assessment roll is on file in the office of the city engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: I . A hearing shall be held on the 2nd day of May 2003, at the city hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owners of all property affected by said assessment. 3. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement the area to be assessed, that the proposed assessment roll is on file with the clerk and that City Council Meeting 04-14-03 written or oral objections will be considered. 4. Maplewood Drive/Keller Parkway Street Improvements, Project 03-02-Resolution Ordering Assessment Hearing Approved the following resolution for the Maplewood Drive/Keller parkway Roadwa Resurfacing, City Project 03-02-Ordering the Assessment Hearing for 7:15 p.m., Monday, May 12, 2003: RESOLUTION 03-04-053 ORDERING ASSESSMENT ROLL HEARING WHEREAS, the clerk and the engineer have, at the direction of the council, prepared an assessment roll for the Maplewood Drive/Keller Parkway Roadway Resurfacing, City Project 03-02, and the said assessment roll is on file in the office of the city engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. A hearing shall be held on the 2nd day of May 2003, at the city hall at 7:15 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owners of all property affected by said assessment. 3. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement the area to be assessed, that the proposed assessment roll is on file with the clerk and that written or oral objections will be considered. 5. RHS Trust and Welfare Plan Revisions Adopted the revised Integral part Trust document and Retiree Welfare Benefit Plan entitled "Retiree Medical and Dental Expense Reimbursement Plan". 6. National Investor Relations Institute-Twin Cities Chapter-Temporary Gamblin for Educational Purposes Adopted the following resolution approving a Temporary Gambling License for NMI: RESOLUTION 03-04-054 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling is approved for the National Investor Relations Institute (NIRI), at Keller Golf Course, 2166 Maplewood Drive, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with City Council Meeting 04-14-03 4 Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. 7. Temporary Gambling Resolution-Carver Elementary PTO Adopted the following resolution approving the Temporary Liquor License for Carver Elementary PTO: RESOLUTION 03-04-055 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling is approved for Carver Elementary School, 2680 Upper Afton Road, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. H. PUBLIC HEARINGS 1. 7:00 p.m. Home Occupation License-Hair Salon (2697 Pinkspire Lane) a. City Manager Fursman presented the report. b. Associate Planner Roberts presented specifics from the report. C. Commissioner Desai presented the Planning Commission Report. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: Debra Siedenburg, the applicant Council member Koppen moved to approve the Home Occupation License for a Hair Salon at 2697 Pinkspire Lane. Seconded b Councilmember Wasiluk Ayes-All City Council Meeting 04-14-03 2. 7:15 p.m. Van Dyke Village Town Houses (Van Dyke Street, north of County Road B) Land Use Plan Change (BC and R -3 (M) to R -3 (H)) (4 Votes) Conditional Use Permit for Planned Unit Development Design Approval a. City Manager Fursman presented the report. b. Associate Planner Roberts presented specifics from the report. C. Commissioner Desai presented the Planning Commission Report. d. Boardmember Olson presented the Design Review Board position and continuance of their review. e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Todd Urness, 2630 Countryside Drive, Orono, Co- Applicant Jeff Rueber, 1849 County Road B, Maplewood Harold Wilson, 1877 County Road B, Maplewood Terry Warner, 1998 Castle Avenue, Maplewood Greg Young, 2271 Atlantic Street, Maplewood George Stout, 2215 North Hazel, Maplewood Richard Oye, 1937 Cope Avenue, Maplewood Miriam Tschida, 2230 VanDyke Street, Maplewood John Staffal, 2271 Craig Place, Maplewood Von Johnson, 1861 County Road B, Maplewood David Elton, 2685 East Minnehaha, Maplewood Jeanine Moreno, 2272 Craig Place, Maplewood Harold Wilson, Second Appearance John Staffal, Second Appearance Terry Eurovrage, 2210 E. Eldridge, Maplewood Suttye Ruber, 1849 E. County Road B, Maplewood George Stone, 974 Burns Avenue, St. Paul Sara Oswald, 1940 Cope Avenue, Maplewood Connie Launderville, 2194 Van Dyke, Maplewood Patricia Kleinke, 2242 North Hazel, Maplewood Jeff Rueber - Second Appearance Dennis Duchesneau, 2230 German Street, Maplewood George Stout, Second Appearance Miriam Tschida, Second Appearance Harold Wilson, Third Appearance Cheryl Erler, 2189 Hazel Street, Maplewood Gary Pellegrom, 1480 Mary Street North, Maplewood f. Mayor Cardinal closed the public hearing. Councilmember Wasiluk moved to approve the land use change, CUP and project plans for the Van Dyke Village Town Houses. City Council Meeting 04 -14 -03 6 Motion died due to the lack of a second to the motion. Councilmember Juenemann moved the denial of the Land Use Change for Van Dyke Village Town Homes (from BC and RAM) to R-3 (H)) Seconded b Councilmember Collins Ayes-Mayor Cardinal, Councilmembers Collins, Juenemann and Koppen Nays-Councilmember Wasiluk The Van Dyke property is currently zoned BC (business commercial) and R-3 (M) (residential medium density), which allows for a total of 22 housing units. The request for a change in the comprehensive land use plan is denied based on the following findings: 1. The land use change would be inconsistent with the City's comprehensive plan and inconstant with the plan's general intent and purpose for lower density. 2. The land use change would compound the already existing density of the surrounding area. 3. The Applicant failed to present evidence that the proposed development is proper and consistent with the City's goals, objectives and policies for such a land use change. 4. The public testimony presented and introduced indicated that the proposed development would present a health, safety and welfare issue if the land use change occurs. 5. There is need for more information on whether or not the Applicant can satisfy and minimize the proposed conflict in land uses. 6. The Applicant did not provide sufficient information as to whether the land use change would not threaten the property values, health or welfare of the adjoining property owners. Councilmember Wasiluk moved to approve the comprehensive land use plan change, conditional use permit and project plans with the condition of 22 units maximum. Motion died due to a lack of a second to the motion. With the Applicants consent for a continuance and a waiver of the sixty day rule, Councilmember Koppen moved to table the Conditional Use Permit until the A 8 1h City Council pril 2 Meeting to allow further investigation between staff and the developer to answer some of the questions raised by the Councilmembers as to the economic viability of the project related to densily. Seconded by Mayor Cardinal Ayes-Mayor Cardinal, Councilmembers Collins, Juenemann and Koppen Nays-Councilmember Wasiluk A five-minute break was taken. Mayor Cardinal requested staff arrange a special community meeting regarding Emma's Place. 2. 9:45 p.m. Hazelwood Street Improvements, City Project 01-16-Resolution Ordering Improvement after Public Hearing (4 Votes) City Council Meeting 04-14-03 a. City Manager. Fursman presented the report. b. City Engineer Ahl presented specifics from the report. C. Larry Bohrer, TKDA Engineers for the project, provided further specifics. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Alan Thoreson, 2785 Hazelwood Street, Maplewood Ron Erickson, 2699 Hazelwood Street, Maplewood Randy Leppala, 2672 Hazelwood Street, Maplewood Steve LaCasse, 2673 Hazelwood Street, Maplewood Kathryn Irvin, 2707 Hazelwood Street, Maplewood Marlene Hoeft, 2775 Hazelwood Street, Maplewood Councilmember Collins moved to continue the meeting until all agenda items are addressed Seconded by Councilmember Wasiluk Ayes -All Christine Stone, 2727 Hazelwood Street, Maplewood Joan Wurdemar, 2767 Hazelwood Street, Maplewood Emil Sturzenegger, 2455 Londin Lane, Maplewood Lou Lentsch, 2680 Hazelwood Street, Maplewood e. Mayor Cardinal closed the public hearing. Councilmember Collins moved to approve the following resolution ordering the he improvement of Hazelwood Street (County Road C to Beam Avenue), City Project 01 -16 RESOLUTION 03 -04 -057 ORDERING IMPROVEMENT AFTER PUBLIC HEARING WHEREAS, a resolution of the city council adopted the 31 st day of March, 2003, fixed a date for a council hearing on the proposed street improvements to Hazelwood Street (County Road C to Beam Ave.), Project 01 -16, AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on April 14, 2003, and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is necessary, cost- effective and feasible, as detailed in the feasibility report, that the City of Maplewood make improvements to Hazelwood Street (County Road C to Beam Ave.), Project 01- 16. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 14th City Council Meeting 04 -14 -03 day of April 2003. 3. The city engineer is designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 4. The finance director is hereby authorized to make the financial transfers necessar to implement the financing plan for the project. A project budget of $1,282,000 shall be established. The proposed financing plans is as follows: State Aid $ 916,680 Assessments $ 246,590 Sanitary Sewer Fund $ 5,800 SPRWS Obligation $ 8,500 Private Agreements $ 104,430 Total $1 Seconded by Councilmember Juenemann Motion failed (3-2 Vote, 4 Votes required) I. AWARD OF BIDS None J. K. UNFINISHED BUSINESS None NEW BUSINESS Ayes-Councilmembers Collins, Koppen and Juenemann Nays-Mayor Cardinal and Councilmember Wasiluk 1. On-Sale Liquor License-Donald Standley-Maplewood Moose Lod a. City Manager Fursman presented the staff report. b. City Clerk Guilfbile presented specifics from the report. C. Donald Standley, 1870 52" d Street East, Inver Grove Heights, the applicant Councilmember Collins moved to approve the on-sale liquor license for Donald Standley at the Maplewood Moose lodge located at 1946 English Street. Seconded by Councilmember Koppen Ayes-All 2. Temporary Liquor License-Aldrich Arena-St. Paul Winter Carnival a. City Manager Fursman presented the staff report. City Council Meeting 04-14-03 0 b. Councilmember Collins presented specifics from the report. Councilmember Koppen moved to approve the intoxicating liquor license for John Maslowski on behalf of Aldrich Arena. Seconded by Councilmember Koppen Ayes-All 11:10 p.m. Councilmember Wasiluk left the meeting. 3. County Road D Realignment Project, City Project 02-07-Presentation and Discussion of Roadway Alignment Options and Stormwater/Wetland Issues-Discussion Only; No Action Proposed a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. C. Karl Keel, URS provided further specifics. d. Ron Leaf spoke to the stormwater and wetland issues. e. The following people were heard: Jennifer Bouthilet, Hillcrest Animal Hospital, Maplewood Cindy Kranz 1264 Highwood Court, Maplewood Councilmember Collins moved to approve the County Road D Realignment Project Schedule, Cit Project 02-07 as proposed. Seconded by Councilmember Koppen Ayes-All 4. Legacy Village of Maplewood, City Project 02 -18- Resolution Approving Distribution of a Final Alternative Urban Area-Wide Review (AUAR) Document and Mitigation Plan for Legacy Village a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. C. Jenny Ross, SRF Consulting provided further specifics. Councilmember Collins moved to approve the following resolution approving distribution of a Final Alternative Urban Area-Wide Review Document and Mitigation Plan for Legacy Village, City Project 02-18: City Council Meeting 04-14-03 10 RESOLUTION 03-04-058 CITY OF MAPLEWOOD COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION APPROVING DISTRIBUTION OF A FINAL ALTERNATIVE URBAN AREA- WIDE REVIEW DOCUMENT AND MITIGATION PLAN FOR LEGACY VILLAGE WHEREAS, on December 12, 2002, the City Council approved a resolution, authorizing that an Alternative Urban Areawide Review ("AUAR") be initiated and completed for Legacy Village at Maplewood; and WHEREAS, on January 6, 2003, the City of Maplewood prepared and distributed a draft AUAR environmental analysis document and draft Mitigation Plan on the Legacy Village at Maplewood in accordance with Minnesota Environmental Quality Board Environmental Review Program procedures; and WHEREAS, the 30-day public review and comment period on the draft AUAR document and draft Mitigation Plan ended on February 5, 2003; and WHEREAS, the City of Maplewood revised the draft AUAR document and Mitigation Plan based on comments received during the public review comment period; and WHEREAS, the City Council finds the revised AUAR environmental analysis document to be complete, including a plan for mitigation specifying the measures that will be imposed upon further development within the study area in order to avoid or mitigate potential environmental impacts; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that the final AUAR environmental analysis document and mitigation plan for Legacy Village at Maplewood be distributed in accordance with Minnesota Environmental Quality Board Environmental Review Program procedures. Seconded by Councilmember Koppen Ayes-All 5. County Road D Realignment, Hazelwood to TH 61, City Project 02-07 and 02-08 Resolution Approving Environmental Assessment Worksheet (EAW) and Declaring Finding of No Further Need for Additional Environmental Study a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Koppen moved to adopt the following resolution receiving the Finding of Fact for the Environmental Assessment Worksheet (EAW) on the County Road D Realignment project City project 02-07 and 02-08) and approving the Finding of No Additional Environmental Stud Required: City Council Meetin 04-14-03 RESOLUTION NO. 03-04-059 CITY OF MAPLEWOOD COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION APPROVING A NEGATIVE FINDING OF THE NEED FOR FURTHER ENVIRONMENTAL STUDY FOR THE EXTENSION OF COUNTY ROAD D BETWEEN HAZELWOOD AND TH 61 (City Project 02-07) AND FROM TH 61 TO HIGHRIDGE COURT (City Project 02-08) AND AUTHORIZING DISTRIBUTION OF THE NEGATIVE FINDING OF NO SIGNIFICANT ENVIRONMENTAL IMPACT WHEREAS, the City of Maplewood is the Responsible Governmental Unit for the Environmental Assessment Worksheet (EAW) for the Extension of County Road D from Hazelwood to TH 61 (City Project 02-07) and from TH 61 to Highridge Court (City Project 02-08); and WHEREAS, the EAW was prepared and distributed to all parties on the State Environmental Qualit Board (EQB) distribution list, as well as local agenc representatives and the petitioners' representative and WHEREAS, the EAW Notice of Availability was published in the EQB Monitor on February 3, 2003, beginning a 30-day comment period that ended on March 5, 2003; and WHEREAS, written comments on the EAW were received and considered from all parties; responses were developed, and findings were prepared; and WHEREAS, the City Council has the authority to make the final determination on the adequacy of an EAW and the related negative or positive declaration as to the need to prepare an Environmental Impact Statement (EIS); and NOW, THEREFORE, BE IT RESOLVED, that the EAW requires that plans pertaining to stormwater, grading, erosion control, and buffer/turf management be submitted for approval as part of the design process. BE IT FURTHER RESOLVED, that the City Council has determined, based on the findings contained in the Record of Decision, that the environmental review requirements have been met by the Environmental Assessment Worksheet prepared for the Extension of County Road D from Hazelwood to TH 61 (City Project 02-07) and from TH 61 to Highridge Court (City Project 02-08), and the potential environmental effects are not considered significant enough to warrant preparation of an EIS; and BE IT FINALLY RESOLVED, that the City Council requests that the negative declaration be distributed to all parties on the State Environmental Quality Board distribution list and all persons commenting in writing on the EAW. Seconded by Mayor Cardinal Ayes-All 6. Tilsen South Street Improvements, City Project 00-04-Resolutions for: Directing Modification Existing Construction Contract (Change order No.4) Acceptance of Project City Council Meetin 04-14-03 12 a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Juenemann moved to adopt the following resolutions for the Tilsen South Neighborhood Street Improvements, City Project 00-04; Directing the Modification of the Existing Construction Contract (Change Order #40 and acceptance of the Project): RESOLUTION 03-04-060 DIRECTING MODIFICATION OF CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 00-04, Tilsen South Neighborhood Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, construction has now been completed with increases in the quantity of some contract unit price items that have resulted in a final project cost greater than the original contract amount, and WHEREAS, it is now necessary that said final contract be modified and designated as Improvement Project 00-04, Change Order No. 4. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 4 in the amount of $29,796.42. The final contract amount is $1 The finance director is hereby authorized to make the financial transfers necessary to implement the revised financing plan for the project. The revised financing plan is as shown below: Revised Funding Source Original Budget Budget North St. Paul Obligation: $355,000 $389,000 Maplewood Sewer Utility: $43,000 $74,600 North St. Paul WAC Fund, (408-1010): $0 $10,000 Street & Storm Assessments: $777,000 $778,470 Supplementary Assessments, (Drives): $0 $143,910 Utility Assessments: $0 $6,100 General Tax Levy: $671,000 $667,920 Total: $1,846,000 $2,070,000 RESOLUTION 03-04-061 ACCEPTANCE OF PROJECT WHEREAS, the city engineer for the City of Maplewood has determined that the Tilsen South Neighborhood Street Improvements, City Project 00-04, are complete and recommends acceptance of the project City Council Meetin 04-14-03 13 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that City Project 00-04 is complete and maintenance of these improvements is accepted b the city. Release of any retainage or escrow is hereby authorized. Seconded by Councilmember Koppen Ayes-All 7. Gladstone West Street Improvements, City Project 00 -05- Resolutions for: Directing Modification of Existing Construction Contract (C.O. Nos. 3 & 4) Acceptance of Project a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Koppen moved to adopt the following two resolutions for the Gladstone West Neighborhood Street Improvements, City Pro - ject 00-05; Directing The Modification oft the Existing construction Contract (Change order Nos. 3 & 4) and Acceptance e of the project: RESOLUTION 03-04-062 DIRECTING MODIFICATION OF CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 00-05, Gladstone West Neighborhood Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, construction has now been completed with increases in the quantity of some contract unit price items that have resulted in a final project cost greater than the original contract amount, and WHEREAS, it is now necessary that said final contract be modified and designated as Improvement Project 00-05, Change Order Nos. 3 & 4. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order Nos. 3 & 4 in the amount of $47,314.24 & $22,578.34 respectively. The final contract amount is $1,102,946.34. The finance director is hereby authorized to make the financial transfers necessary to implement the revised financin plan for the project. The revised financing plan is as shown below: Funding Source SPRWS Obligation: Sewer Utility: Assessments: Supplementary Assessments, (Drives): General Tax Levy: Original Budget Revised Budget $27,345 $19,900 $48,388 $111 $676,845 $615,862 $0 $5%405 $717,422 $670,411 Total: $1470,000 $1,477,000 Cit Council Meetin 04-14-03 14 RESOLUTION 03 -04 -063 ACCEPTANCE OF PROJECT WHEREAS, the city engineer for the City of Maplewood has determined that the Gladstone West Neighborhood Street Improvements, City Project 00 -05, are complete and recommends acceptance of the proj ect; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that City Project 00 -05 is complete and maintenance of these improvements is accepted by the city. Release of any retainage or escrow is hereby authorized. Seconded by Councilmember Juenemann Ayes -All 8. Increased Front Yard Setback Request -2317 Arlington Avenue a. City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. C. The following persons were heard: Devin and Darla Stebbins, the applicants Gerald Moran, 1472 Myrtle Court, Maplewood Pete Franscone, 1468 Myrtle, Maplewood Karen Hanson, 2376 Nebraska, Maplewood Mark Ringsred, 1464 Myrtle Court, Maplewood Carol Sherrill, 2384 Nebraska, Maplewood David Sherrill, 2384 Nebraska, Maplewood Councilmember Collins moved to deny the request from Kevin and Darla Stebbins' for an increased front yard setback of approximatel feet for a new house on a vacant lot on the east end of Arlington Avenue. Seconded by Mayor Cardinal Ayes -All L. VISITOR PRESENTATIONS None M. COUNCIL PRESENTATIONS 1. Cops and Lobsters -Chief Thomalla announced that several officers volunteered their time as waiters at Red Lobster and raised over $2,700.00 for the Special Olympics. 2. NEST -A current report is available for viewing. 3. Emergency Management -Mayor Cardinal noted an Emergency Management meeting is scheduled for April 29, 2003, and the Mayor appointed himself as the Emergency Management Director. City Council Meeting 04 -14 -03 15 4. Auction-The city auction will be held Tuesday and Wednesday, April 15 and 16". 5. Recycling Date-Assistant City Manager Coleman announced the city cleanup day as Saturday, April 26, 2003, from 8 a.m. to 1:00 p.m. N. ADMINISTRATIVE PRESENTATIONS 1. May 26th, 2003-Change of Meeting Date Councilmember Collins moved to approve to change the May 26'h meeting date to Tuesday, May 27 due to Memorial Day. Seconded by Councilmember Juenemann Ayes-All 2. Set Date for Special Meeting-Hartford Group-May 19, 2003-6:00 p.m. Councilmember Juenemann moved to set the Hartford Group Meeting (with the Planning Commission) at 6:00 p.m. on Maw Seconded by Councilmember Juenemann Ayes-All City Council Meetin 04-14-03 16 O. ADJOURNMENT Councilmember Collins moved to adjourn the meeting at 1:52 a.m. Seconded by Councilmember Juenemann Ayes-All City Council Meetin 04-14-03 17 AGENDA ITEM. TO: Mayor and City Council FROM: Richard Fursman, City Manager RE: Proclamation - Falun Dafa Month DATE: April 22, 2003 Introduction Action 1) C011 , ncil Date Endorsed A40dificd Rejected Falun Gong, also known as Falun Dafa is an integrated system for improving the mind and body through peaceful exercises and meditation. The practice helps people relieve stress and attain overall mental and physical health. To show support and give people the opportunity to learn about Falun Gong, it has been requested the City of Maplewood proclaim May 2003 as Falun Dafa Month. Falun Dafa has received worldwide recognition. It was introduced to Minnesota in the fall of 1998. Volunteers have offered free instruction and maintained several regular group exercise practice sites in the Twin Cities area. They also participate in health-related events, such as the Midwest Health & Wellness Expo, as well as meditation exercise demonstrations at the St. Paul Winter Carnival Parades. They have received numerous letters of support from many elected officials and produce a weekly TV program on Falun Dafa., which encompasses the health benefits of the practice. It is titled "Pure Heart, Clear Mind," and is aired on Metro Cable Channel 6 on Tuesday evenings at 8 pm. Recommendation It is recommended that the City Council approve the attached proclamation and declare the month of May 2003 as Falun Dafa Month in the City of Maplewood. o Whereas, Falun Dafa, also known as Falun Gong, is a powerful mind1body cultivation system originating in prehistoric China and made public by Master Li Hongzhi in 1992; and Whereas, Falun Dafa is aform of what the Chinese call q i g ong (pronounced "thee- gong'), a system of exercises and teachings that deepl transform the mind and body, whose practitioners experience . improved health and newfound energy to mental clarity, stress relief and peace of mind and surveys strongly attest to Falun Dafa's power of resolving conditions that other forms of healing do not; and Whereas, Falun Dafa is practiced in more than 40 countries, by millions of people of all a cultures and back and almost ever state in the United States has Falun Dafa practitioners and exercise locations and Whereas, Falun Dafa was introduced to Minnesota in the fall of 1998 and since then, volunteers offer free instruction and convene re group exercise practice sites in the Twin Cities, including Como Park in Saint Paul, the Universit of Minnesota and Pathwa in Minneapolis Now, Therefore, I, Bob Cardinal, Ma of the City of Maplewood, do hereby proclaim Ma 2003 as Falun Dafa Month in the City of Maplewood and urge citizens to become acquainted with this ancient practice which encourages its practitioners to live according to Zhen-Shan-Ren (Truthfulness, Compassion and Forebearance). Mayor Bob Cardinal City of Maplewood Minnesota Date APR 1 4 2003 April 11, 2003 Mayor Robert Cardinal City of Maplewood 1830 East County Road B Maplewood, MN 55109 Honorable Mayor Cardinal: On behalf of Minnesota Falun Dafa practitioners, I am writing to respectfully request your proclamation of May 2003 as " Falun Dafa Month" in Maplewood. Falun Gong, also known as Falun Dafa, is an integrated system for improving the mind and body through peaceful exercises and meditation. The practice helps people relieve stress, and attain overall mental and physical health. Practitioners endeavor at all times to live according to Zhen- Shan-Ren (Truthfulness- Compassion - Forbearance). Millions of people are practicing it today in more than 40 countries, including China and other countries in Asia, Australia, New Zealand, most countries in Europe, and the Americas. In the United States, almost every state has Falun Dafa practitioners and exercise locations. Falun Dafa has received worldwide recognition, including proclamations from many cities in the United States following the first proclamations in Houston in 1996. Both the cities of Minneapolis and Saint Paul proclaimed May 7 -13, 2001 to be " Falun Dafa Week." We were also honored to receive " Falun Dafa Week" proclamations from St. Paul, Eagan, Bloomington, and several other Minnesotan cities last May. Falun Dafa was introduced to Minnesota in the fall of 1998. Since then, volunteers have offered free instruction and maintained several regular group exercise practice sites in the Twin Cities area. Falun Dafa volunteers have given numerous free classes and presentations at universities, bookstores, and schools. We also participate in health- related events, such as the Midwest Health & Wellness Expo, as well as meditation exercise demonstration at the St. Paul Winter Carnival parades. We will continue our effort to let more people in Minnesota know and benefit from this wonderful self - improvement practice. In this past year alone, we've held a photo exhibition on the journey of Falun Dafa at the Minnesota State Capitol, participated in the Edge Life Expo in Minneapolis, and taught community education classes in local communities. Zhang Cuiying, a famous artist of Chinese brush painting, held an art exhibition at the State Capitol in November at our invitation. Her elegant artwork won praises from many Minnesotans, including Senator Norm Coleman and former Lt. Governor Mae Schunk. However, in China, where this peaceful exercise originated, people have had their right to practice taken away. In early 1999, a government survey estimated there were 70 -100 million Falun Gong practitioners in China. Some members of the Chinese leadership feared that the fast - growing popularity of the practice would threaten the Communist regime, and outlawed Falun Gong in China in July 1999. Since then, thousands of practitioners have been arrested, tortured, sent to labor camps without trial, or sentenced to long prison terms. More than 650 practitioners have died from inhumane torture. Despite the way they are treated, every day many practitioners in China and abroad are peacefully and publicly appealing to the Chinese Government, hopin for a nonviolent solution. Locally, we have received letters of support from many elected officials, including Senator Mark Dayton, Congressmen Martin Sabo, Mark Kennedy, and Jim Ramstad, Congresswoman Bett McCollum, and the late Senator Paul Wellstone. Prior to former Governor Jesse Ventura's trade mission to China last year, the Minnesota Senate unanimously passed a resolution requesting that he address the issue of severe human rights abuses in China, including the persecution of Falun Gong. Since last April, we have been producing a weekly TV program on Falun Dafa, which encompasses the health benefits of the practice, practitioners' personal stories, and exercise instructions. It is titled "Pure Heart, Clear Mind," and is aired on Metro Cable Channel 6 on Tuesday nights at 8 p.m. We invite you to watch the program and enjoy the beauty of Falun Dafa. To let more people know about Falun Gong, we sincerely hope you would proclaim May 2003 as "Falun Dafa Month." This will give many people the opportunity to learn about Falun Gong, and to benefit both physically and mentally. In addition, it will be a public affirmation of your support for the universal values of Truthfulness-Compassion-Forbearance. Your proclamation will be in conjunction with 1. Asian Pacific American Heritage Month, celebrated throughout the U.S. in May 2. International Falun Dafa Day on May 13, commemorating 11 years since the public introduction of the practice in China Please join hundreds of other cities in the US and Canada in recognizin the goodness of Falun Gong. I would be g lad to answer any questions or provide additional information. Thank y ou for your consideration. Sincerely, P-r Ll Joy Li 401 Sibley St. Apt. 622 St. Paul, MN (651) 225-1791 http://www.falundafa.org Do, t c To: City Manager Richard Fursman From: Lieutenant Kevin J. Rabbeft Subject: Human Relations Commission Appointment Date: April 21, 2003 -A Introduction The Human Relations Commission currently has one vacancy, and it is requested that the City Council approve the appointment of a candidate to fill this vacancy. The Human Relations Commission recently had two resignations, which created two vacancies. One of these vacancies has already been filled, and a candidate, Annastacia Belladonna, has applied for the remaining vacancy. Ms. Belladonna has been interviewed by the members of the Commission, and they have recommended that she be appointed. Recommendation It is recommended that the City Council appoint Annastacia Belladonna to the Maplewood Human Relations Commission. Action Required Submit to the City Council for review and approval. KJR:js CITY OF MAPLEWOOD BOARDS AND COMMISSIONS APPLICANT INFORMATION FORM NAME 57176J12 ADDRESS 4 1 - _!S' 4117 _71 a ) ZI ,40 V -:57/ 7 A/4, l 4 PH N 0. Wo r k - e,' o m e: � - 7_�r H ell- - Z DATE 1) How long have you lived in the City of Maplewood? 7- 2) Will other commitments make regular attendance at meetings difficult? Yes No Comments: .. ........ _ T Art _57 , A;_ sT V 3) On which Board or Commission are you interested in serving? (please check) Community Design Review Board .Housing & Redevelopment Authority Human Relations Commission Park & Recreation Commission Planning Commission Police Civil Service Commission 4) Do you have any specific areas of interest within this Board's or Commission's scope of responsibilities? I have a definate interest in providing whatever assistance I can to my community in their struggle to confront issues of racism, hate, bigotry and prejudice. I would like to explore areas of raising community education regarding hate crimes and the more suddle covert form of racism. Special outreach to our youth is of more immenent interest to me and I try to do what I can to empower our families. 5) List other organizations or clubs in the Community in which you have been or are an active participant: I am relatively new to Maplewood but I 'am eager to get to know everyone. In the past I have worked closely with Neighbhorhood House, La Oportunidad, Catholic Charities, CLUES and various other community based agencies that work one-on-one with families and newly arrived community members. I've volunteered at Cherokee Heights Middle School and Riverside Elementary reading children. My career necessarily calls for this type of interaction with all communities. It is what I love to do. 6) Why would you like to serve on this Board or Commission? I like to be a working part of my community and the community I've introduced my 14 mo. old son to. I think it is a great opportunity to have my son "see" us working towards betterment and not inundate him with messages of looming doom as at times it appears to be. I don't want to just criticize someone's efforts without rolling up my sleves and offering help and/or alternatives that are meaningful and realistic. ADDITIONAL COMMENTS: THE INFORMATION CONTAINED IN THIS APPLICATION SHALL BE CLASSIFIED AS PUBLIC. FORMS BRO&COMMAK 101% AGENDA NO. G-1 AGENDA REPORT Action b Co- n-acial TO: City Council D a te FROM: Finance Director Endorsed RE: APPROVAL OF CLAIMS Modified DATE: April 22, 2003 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE $255,472.75 Checks #60635 thru #60698 dated 4/11 thru 4/15/03 $135,240.20 Disbursements via debits to checking account dated 4/7 thru 4/11/03 $12602.99 Checks #60699 thru #60764 dated 4/17 thru 4/22/03 $21707.01 Disbursements via debits to checking account dated 4/14 thru 4/17/03 $734 Total Accounts Payable PAYROLL $403,363.65 $25,737.57 $429,101.22 $1 Payroll Checks and Direct Deposits dated 4/11/03 Payroll Deduction checks #93219 thru #93225 dated 4/11/03 Total Payroll GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 770-4513 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. hu attachments PAF1NANCE\W0RD\AGN\ApC1AR 042203.doc E vchlist Check Register Page: 1 04/11/2003 11:42 :57AM City of Maplewood Check Date 60635 4/15/2003 60636 4/15/2003 60637 4/15/2003 60638 4/15/2003 Vendor 00058 AICHELE, CRAIG 00090 AMERICAN RED CROSS 00111 ANIMAL CONTROL SERVICES INC 01811 BERNATELLO'S PIZZA INC 60639 4/15/2003 00240 C.S.C. CREDIT SERVICES 60640 4/15/2003 02746 CLOVER SUPER FOODS INC 60641 4/15/2003 02395 CUSTOM REFRIGERATION INC 60642 4/15/2003 00358 DGM INC. 60643 4/11/2003 00415 60644 4/15/2003 02771 60645, 4/15/2003 00463 60646 4/15/2003 02773 60647 4/15/2003 00539 60648 4/15/2003 01886 60649 4/15/2003 02767 60650 4/15/2003 01605 60651 4/15/2003 01894 DON'S PAINT & BODY SHOP DOUGLAS CTY SHERIFF'S OFFICE EMERGENCY APPARATUS MAINT. FITZGERALD, EDWARD FREEDOM VALLI CENTER GENERAL SAFETY EQUIPMENT CORP INGALLS, TINA INSTITUTE FOR FORENSIC PSYCH, THE KELLY & FAWCETT PA 60652 4/15/2003 02047 LARSON, DAN 60653 4/15/2003 00891 MAMA 60654 4/15/2003 02765 M F FLEISCHHACKER INC 60655 4/15/2003 00936 MAPLEWOOD HISTORICAL SOCIETY 60656 4/15/2003 02197 MASTERPIECE HOMES INC 60657 4/15/2003 00954 MCCOLLISTER & CO 60658 60659 60660 60661 60662 60663 60664 60665 60666 60667 60668 60669 60670 60671 60672 60673 4/15/2003 4/15/2003 4/15/2003 4/15/2003 4/15/2003 4/15/2003 4/15/2003 4/15/2003 4/15/2003 4/15/2003 4/15/2003 4/15/2003 4/15/2003 4/15/2003 4/15/2003 4/15/2003 00971 00986 00901 02757 01058 02775 01202 00001 00001 00001 00001 00001 02776 01941 01254 01263 MELANDER, JON METROPOLITAN COUNCIL MGFOA MINE SAFETY APPLIANCES COMPANY MN SHREDDING LLC NOLAN, PAUL NYSTROM PUBLISHING CO INC ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR OWENS, PHILLIP PATRICK GRAPHICS & TROPHIES PEPSI -COLA COMPANY PIKE, GARY 60674 4/15/2003 00396 60675 4/15/2003 01337 60676 4/15/2003 01337 PUBLIC SAFETY, DEPT OF RAMSEY COUNTY -PROP REC & REV RAMSEY COUNTY -PROP REC & REV Description /Account REIMBURSE MILEAGE - 3/24 TO 3/27 RED CROSS INSTRUCTOR PATROL & BOARDING FEES MERCH FOR RESALE MERCH FOR RESALE APPLICANT BACKGROUND CHECK MERCH FOR RESALE MERCH FOR RESALE REPAIR ICE MACHINE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE REPAIR SQUAD 942 2003 REGION 18 K9 FIELD TRIALS - 2 REPAIR VEHICLE - RESCUE 2 REIMBURSE MEAL - 4/1 CAR WASHES - MAR REPAIR ENGINE 7 VB MATCHES OFFICIAL PSYCH EXAM LEGAL SERVICES - MAR PROSECUTION RETAINER - MAR REIMBURSE MEAL - 3/20 MAMA LUNCHEON REPAIR EXISTING MASONRY WALL IN P PROJ 01 -15 LOSS REIMBURSEMENT REF GRADING ESC - SUMMER LN (THE G 15W 40 OIL REIMBURSE MEAL - 4/2 MONTHLY SAC - MAR APRIL MEETING GAS MASK, ADVANTAGE 1000 CBA/RCA PAPER SHREDDING REIMBURSE FOR TRUCK HORN NEWSLETTER & MCC COPIES REF BETH HENDERSON - MEMBERSHIP REF MARK EMME - VB ST TOURN REF KIM SMITH - VB ST TOURN REF INDIAN YOUTH ENRICHMENT - GRO REF ELAINE CURLEY - SOFTBALL INSPECTION CLASS INSTRUCTOR LEAGUE BASKETBALL TROPHIES MERCH FOR RESALE REIMB FOR MEALS & PRK 2/24 TO 3/7 REIMS MEALS, PRK, CERT CARD 3/11 - 2 REIMB FOR MEALS 3/24 TO 4/1 REGISTRATION FEES - 2 COURSES PROJ 02 -05 TRAFFIC SIGNALS & EVP TAX FORFEIT PROPERTY Amount 28.47 494.00 1,663.90 312.00 195.00 50.00 111.68 87.00 222.50 138.45 79.88 79.88 79.88 122.48 149.88 142.48 3,436.91 130.00 515.82 4.95 83.07 45.62 280.00 350.00 13,247.56 9,825.00 4.20 18.00 4,405.00 3,929.00 5,431.10 2,192.58 5.50 26,507.25 15.00 3,923.06 49.95 161.22 11,203.50 439.29 120.00 120.00 40.00 35.00 750.00 226.05 542.05 67.28 86.84 51.29 180.00 78,815.77 51.70 vchlist Check Register Page: 2 04/11 X2003 11 :42:57AM City of Maplewood Check Date Vendor Description /Account Amount 60677 4/15/2003 01359 REGAL AUTO WASH DETAIL XX CAR WASHES 144.48 60678 4/15/2003 01340 REGIONS HOSPITAL EMT REFRESHER CLASS 190.00 60679 4/15/2003 01360 REINHART FOODSERVICE MERCH FOR RESALE 427.83 MERCH FOR RESALE 338.53 60680 4/15/2003 01387 ROSSINI, DR. JAMES FITNESS PROGRAM 100.00 60681 4/15/2003 02716 SE MN EMS EMS CONF FEE 180.00 60682 4/15/2003 01455 SHORTREED, MICHAEL REIMB - STRESS DEBRIEFING SNACKS 16.56 60683 4/15/2003 02653 SIMPLEX GRINNELL LP SERVICE AGREEMENT 12/02 TO 11/03 2,480.39 60684 4/15/2003 01463 SISTER ROSALIND GEFRE MCC MASSAGES - MAR 2,719.00 60685 4/15/2003 02229 SNELL MECHANICAL INC REPAIR LEAKING HEATING COIL 882.35 SERVICE ON CARRIER ROOFTOP 211.25 60686 4/15/2003 01488 SOUTTER, CHRISTINE REIMBURSE MILEAGE 4/2 15.70 60687 4/15/2003 01556 SPEEDWAY SUPERAMERICA LLC FUEL 21.53 60688 4/15/2003 01504 ST PAUL, CITY OF PARAMEDIC SUPPLIES 1,275.51 60689 4/15/2003 01546 SUBURBAN SPORTSWEAR LLC STAFF SHIRTS 809.50 60690 4/15/2003 01568 SWANSON, LYLE REIMB FOR MILEAGE 3/10 TO 4/3 49 60691 4/15/2003 01616 THIENES, PAUL REIMB FOR EMT REGISTRATION 3/31 20.00 60692 4/15/2003 02702 TIFFIN METAL PRODUCTS EVIDENCE LOCKER ASSEMBLY, CONSI 12,309.80 60693 4/15/2003 01635 TOWER ASPHALT INC WINTER PATCHING MIX 1,062.81 60694 4/15/2003 01649 TRI -STATE BOBCAT,INC. 863 -G SERIES BOBCAT 2,758.35 60695 4/15/2003 01669 TWIN CITIES TRANSPORT & TOW SQUAD 37.28 TOW FORFEITURE VEHICLE 116.30 TOW FORFEITURE VEHICLE 186.38 60696 4/15/2003 02069 ULTIMATE DRAIN SERVICES INC PROJ 02 -10 TELEVISE MAIN LINE 170.00 PROJ 02 -10 TELEVISE MAIN LINE 170.00 PROJ 02 -10 TELEVISE MAIN LINE 170.00 PROJ 02 -10 TELEVISE MAIN LINE 170.00 PROJ 02 -10 TELEVISE MAIN LINE 170.00 PROD 02 -10 TELEVISE MAIN LINE 195.00 PROJ 02 -10 TELEVISE MAIN LINE 280.00 PROJ 02 -10 TELEVISE MAIN LINE 170.00 PROJ 02 -10 TELEVISE MAIN LINE 170.00 PROJ 02 -10 TELEVISE MAIN LINE 170.00 PROJ 02 -10 TELEVISE MAIN LINE 60.00 PROJ 02 -10 TELEVISE MAIN LINE 170.00 PROJ 02 -10 TELEVISE MAIN LINE 170.00 60697 4/15/2003 01750 WATSON CO INC, THE MERCH FOR RESALE 390.05 60698 4/15/2003 01190 XCEL ENERGY MONTHLY UTIL - STMT DATE 4/3/03 55,247.83 64Checks in this report Total checks : 255,472.75 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 04/04/03 04/07/03 MN State Treasurer 04/06/03 04/07/03 DCRP /Flex account 04/07/03 04/08/03 MN State Treasurer 04/08/03 04/09/03 MN State Treasurer 04/09/03 04/10/03 MN State Treasurer 04/04/03 04/10/03 Elan Financial Services* 04/10/03 04/11/03 MN State Treasurer 04/11/03 04/11/03 ICMA (Vantagepointe) 04/10/03 04/11/03 DCRP /Flex account 04/10/03 04/11/03 MN Dept of Natural Resources • A Description Drivers License /Deputy Registrar DCRP & Flex plan payments Drivers License /Deputy Registrar Drivers License /Deputy Registrar Drivers License /Deputy Registrar Purchasing card items Drivers License /Deputy Registrar Deferred Compensation DCRP & Flex plan payments DNR electronic licenses *Detailed listings of Elan purchasing card items are attached. Amount 17,748.25 848.99 20,505.56 18,936.57 16,318.68 36,426.32 15,810.95 6,948.86 642.52 1,053.50 135,240.20 E Transaction Review 4/l/2003 For Transactions posted between 03/22/2003 to 03/28/2003 # Tran Date Post Date Vendor Name Settlement Amt Cardholder Name 1 03/25/2003 03/26/2003 FCC FRANKLIN COVEY CLG $69.46 R CHARLES AHL 2 03/24/2003 03/26/2003 KEEPRS $67.36 SCOTT A ANDREWS 3 03/26/2003 03/27 /2003 WAL MART $68.28 MANDY ANZALDI 4 03/25/2003 03/26/2003 AIRGAS NORTH CENTRAL 302 $1,650.06 JOHN BANICK 5 03/26/2003 03/28/2003 ARCH $503.46 JOHN BANICK 6 03/21/2003 03/24/2003 MUSKA LIGHTING CENTER $351.47 JIM BEHAN 7 03/24/2003 03/25/2003 ALL MAIN STREET ELECTRIC $240.00 JIM BEHAN 8 03/24/2003 03/26/2003 HENRIKSEN ACE HARDWARE $10.49 JIM BEHAN 9 03/25/2003 03/27/2003 AQUA LOGIC INC $1,627.79 JIM BEHAN 10 03/24/2003 03/26/2003 MRL $154.00 JOSEPH BERGERON 11 03/20/2003 03/24/2003 MUSEUM PRODUCTS $271.63 OAKLEY BIESANZ 12 03/23/2003 03/24/2003 VERIZONWIRELESSWR $36.42 CHRISTOPHER CAVETT 13 03/25/2003 03/27/2003 CRAGUNS LODGE AND GOLF RE $100.00 MELINDA COLEMAN 14 03/20/2003 03/24/2003 ORIENTAL TRADING COMPANY $252.69 LINDA CROSSON 15 03/27/2003 03/28/2003 TARGET 00011858 $146.16 LINDA CROSSON 16 03/21/2003 03/24/2003 S & T OFFICE PRODUCTS $25.90 ROBERTA DARST 17 03/24/2003 03/25/2003 S & T OFFICE PRODUCTS $111 ROBERTA DARST 18 03/26/2003 03/27/2003 S & T OFFICE PRODUCTS $11.87 ROBERTA DARST 19 03/26/2003 03/27/2003 S & T OFFICE PRODUCTS $71.93 ROBERTA DARST 20 03/26/2003 03/28/2003 MICHAELS #2744 $58.11 ROBERTA DARST 21 03/27/2003 03/28/2003 KOHL'S #0052 $26.99 ALICE DUNN 22 03/25/2003 03/27/2003 TIME WARNER CABLE R15 $109.79 TOM EASTMAN 23 03/23/2003 03/24/2003 VERIZONWIRELESSWR $71.21 DANIEL F FAUST 24 03/21/2003 03/24/2003 NWA AIR 0122186379831 $176.50 DANIEL F FAUST 25 03/26/2003 03/28/2003 LODGING.COM $375.03 DANIEL F FAUST 26 03/25/2003 03/27/2003 CRAGUNS LODGE AND GOLF RE $100.00 RICHARD FURSMAN 27 03/26/2003 03/27/2003 MENARDS MAPLEWOOD $31.09 VIRGINIA GAYNOR 28 03/26/2003 03/27/2003 MENARDS STILLWATER $108.84 VIRGINIA GAYNOR 29 03/27/2003 03/28/2003 KNOWLAN'S SPRMKT. #2 $20.29 VIRGINIA GAYNOR 30 03/26/2003 03/28/2003 OFFICE MAX 00007948 $13.40 VIRGINIA GAYNOR 31 03/20/2003 03/24/2003 VERTICAL ENDEAVORS $128.32 MIKE GRAF 32 03/24/2003 03/25/2003 RHODE ISLAND NOVELTY $250.78 MIKE GRAF 33 03/24/2003 03/26/2003 CUB FOODS, INC. $10.74 MIKE GRAF 34 03/21/2003 03/24/2003 VERIZONWIRELESSWR $61.51 KAREN E GUILFOILE 35 03/22/2003 03/24/2003 HENRIKSEN ACE HARDWARE $1.28 KEVIN HALWEG 36 03/24/2003 03/26/2003 THE HOME DEPOT 2801 $7.44 KEVIN HALWEG 37 03/25/2003 03/26/2003 PULSTAR DISTRIBUTING INC $224.47 KEVIN HALWEG 38 03/24/2003 03/26/2003 METRO SALES INC $246.76 LORI HANSEN 39 03/26/2003 03/27/2003 XPEDX $2,771.51 LORI HANSEN 40 03/24/2003 03/25/2003 S & T OFFICE PRODUCTS $67.61 LORI HANSON 41 03/21/2003 03/24/2003 S & T OFFICE PRODUCTS $20.18 HEIDI HERSOM 42 03/26/2003 03/28/2003 FUN EXPRESS $342.40 HEIDI HERSOM 43 03/25/2003 03/26/2003 PROSTAR COMPUTER INC $1,875.00 STEVE HURLEY 44 03/26/2003 03/27/2003 USPS 2663650009 $6.93 ANN E HUTCHINSON 45 03/27/2003 03/28/2003 MUSKA LIGHTING CENTER $287.23 DAVID JAHN 46 03/23/2003 03/24/2003 VERIZONWIRELESSWR $32.37 MICHAEL KANE 47 03/23/2003 03/24/2003 BEST WESTERN HOTELS APAC $153.20 DAVID KVAM 48 03/22/2003 03/24/2003 KNOWLAN'S SPRMKT. #2 $5.91 MICHAEL LIDBERG 49 03/21/2003 03/25/2003 TRUCK UTILITIES & MFG $76.68 DENNIS LINDORFF 50 03/26/2003 03/28/2003 OXYGEN SERVICE CO INC $89.03 DENNIS LINDORFF 51 03/23/2003 03/24/2003 VERIZONWIRELESSWR $87.70 STEVE LUKIN 52 03/25/2003 03/26/2003 MENARDS OAKDALE $50.32 STEVE LUKIN 53 03/27/2003 03/28/2003 WASTE MANAGEMENT $161.40 STEVE LUKIN 54 03/21/2003 03/24/2003 AMERICAN FASTENER $27.55 MARK MARUSKA 55 03/23/2003 03/24/2003 VERIZONWIRELESSWR $30.19 MARK MARUSKA 56 03/25/2003 03/26/2003 BATTERIES PLUS $9.57 MARK MARUSKA 57 03/27/2003 03/28/2003 WASTE MANAGEMENT $84.24 MARK MARUSKA 58 03/23/2003 03/24/2003 VERIZONWIRELESSWR $62.73 ED NADEAU 59 03/27/2003 03/28/2003 TARGET 00011858 $12.75 ED NADEAU 60 03/25/2003 03/27/2003 THE HOME DEPOT 2801 $5.29 BRYAN NAGEL '61 03/26/2003 03/28/2003 HENRIKSEN ACE HARDWARE $4.24 BRYAN NAGEL 62 03/24/2003 03/26/2003 ST CROIX BLUFFS REGIONAL $250.00 JEAN NELSON 63 03/23/2003 03/24/2003 VERIZONWIRELESSWR $28.38 ERICK OSWALD 64 03/21/2003 03/24/2003 MID - AMERICA BUS SYS /EQ. $251.06 DENNIS PECK 65 03/21/2003 03/24/2003 MID- AMERICA BUS SYS/EQ. $254.19 DENNIS PECK 66 03/21/2003 03/24/2003 HENRIKSEN ACE HARDWARE $49.93 PHILIP F POWELL 67 03/19/2003 03/26/2003 MIDWEST LOCK & SAFE INC $153.68 PHILIP F POWELL 68 03/25/2003 03/27/2003 TOUSLEY FORD 127200039 $2737 PHILIP F POWELL 69 03/25/2003 03/27/2003 TOUSLEY FORD I27200021 $60.00 PHILIP F POWELL 70 03/26/2003 03/27/2003 TI TASER INTL $341.67 PHILIP F POWELL 71 03/27/2003 03/28/2003 TI TASER INTL ($159.80) PHILIP F POWELL 72 03/24/2003 03/26/2003 METRO SALES INC $253.50 WILLIAM J PRIEFER 73 03/20/2003 03/24/2003 AMERICAN FASTENER $62.60 STEVEN PRIEM 74 03/24/2003 03/26/2003 TOUSLEY FORD 127200039 $59.69 STEVEN PRIEM 75 03/24/2003 03/26/2003 SUNRAY BTB $89.94 STEVEN PRIEM 76 03/25/2003 03/26/2003 FACTORY MOTOR PARTS $20.76 STEVEN PRIEM 77 03/25/2003 03/26/2003 KATH AUTO PARTS $49.58 STEVEN PRIEM 78 03/25/2003 03/27/2003 TOUSLEY FORD 127200039 $162.32 STEVEN PRIEM 79 03/25/2003 03/27/2003 TRI STATE BOBCAT $267.95 STEVEN PRIEM 80 03/27/2003 03/28/2003 BAUER BULT TRE33200023 $372.21 STEVEN PRIEM 81 03/27/2003 03/28/2003 ANCOM TECHNICAL CENTER IN $100.00 KEVIN RABBETT 82 03/25/2003 03/28/2003 DALCO 01 OF 01 $103.01 MICHAEL REILLY 83 03/21/2003 03/24/2003 TARGET 00000687 $80.20 AUDRA ROBBINS 84 03/23/2003 03/24/2003 TARGET 00000687 $81.58 AUDRA ROBBINS 85 03/24/2003 03/26/2003 MICHAELS #3701 $78.55 AUDRA ROBBINS 86 03/25/2003 03/28/2003 SUPERAMERICA 4089 $6.16 AUDRA ROBBINS 87 03/26/2003 03/28/2003 THE HOME DEPOT 2801 $10.68 AUDRA ROBBINS 88 03/26/2003 03/27/2003 NORTHERN TOOL EQUIPMNT $10.63 JAMES SCHINDELDECKER 89 03/19/2003 03/24/2003 CRAMER BLDG SERVICES INC ($144.25) PAUL SCHLINGMAN 90 03/27/2003 03/28/2003 WASTE MANAGEMENT $223.54 PAUL SCHLINGMAN 91 03/27/2003 03/28/2003 WASTE MANAGEMENT $223.54 PAUL SCHLINGMAN 92 03/21/2003 03/24/2003 ROAD RUNNER TRANSPORTATIO $18.25 ANDREA SINDT 93 03/23/2003 03/24/2003 VERIZONWIRELESSWR $28.38 ANDREA SINDT 94 03/23/2003 03/24/2003 VERIZONWIRELESSWR $6.42 ANDREA SINDT 95 03/26/2003 03/27/2003 S & T OFFICE PRODUCTS $48.48 ANDREA SINDT 96 03/21/2003 03/24/2003 S & T OFFICE PRODUCTS $24.69 PAULINE STAPLES 97 03/25/2003 03/26/2003 ACTION RENTAL $183.50 PAULINE STAPLES 98 03/25/2003 03/27/2003 OFFICE MAX 00002204 $83.11 PAULINE STAPLES 99 03/20/2003 03/24/2003 MN PHOTO $20.60 RUSTIN SVENDSEN 100 03/21/2003 03/24/2003 KINKO'S #0617 $105.49 RUSTIN SVENDSEN 101 03/20/2003 03/24/2003 HIRSHFIELD'S MAPLEWOOD $24.86 LYLE SWANSON 102 03/21/2003 03/24/2003 MUSKA LIGHTING CENTER $29.72 LYLE SWANSON 103 03/21/2003 03/24/2003 MUSKA LIGHTING CENTER $279.29 LYLE SWANSON 104 03/24/2003 03/26/2003 GLASS & MIRROR INC $35.00 LYLE SWANSON 105 03/25/2003 03/27/2003 VIKING ELECTRIC ST PAUL $79.65 LYLE SWANSON 106 03/25/2003 03/27/2003 MAIL BOXES ETC. #2171 $1103 DAVID J THOMALLA 107 03/22/2003 03/24/2003 QWESTCOMM TN253 $313.80 HOLLY URBANSKI 108 03/24/2003 03/25/2003 QWEST COMMUNICAT R54 $59.56 HOLLY URBANSKI 109 03/25/2003 03/26/2003 HDI HELLO DIRECT INC $113.98 HOLLY URBANSKI 110 03/20/2003 03/24/2003 CUB FOODS, INC. $7.64 SUSAN ZWIEG 111 03/24/2003 03/26/2003 VIKING OFFICE PRODUCTS $80.43 SUSAN ZWIEG 112 03/25/2003 03/27/2003 VIKING OFFICE PRODUCTS $40.99 SUSAN ZWIEG 18,913.20 Transaction Review 4/14/2003 For Transactions posted between 03/29/2003 to 04/04/2003 # Tran Date Post Date Vendor Name Settlement Amt Cardholder Name 1 03/27/2003 03/31/2003 KMART 00071068 $6.39 MANDY ANZALDI 2 03/28/2003 03/31/2003 TCT M &N INTERNATIONAL $228.29 MANDY ANZALDI 3 03/31/2003 04/01/2003 TARGET 00011858 $4.24 MANDY ANZALDI 4 03/31/2003 04/02/2003 JOANN ETC #1970 $40.24 MANDY ANZALDI 5 04/03/2003 04/04/2003 WAL MART $58.59 MANDY ANZALDI 6 03/31/2003 04/01/2003 BRI BRIGADE QUARTERMAS $271.44 JOHN BANICK 7 04/01/2003 04/03/2003 AT &T WS #10236388 $28.20 JOHN BANICK S 04/01/2003 04/03/2003 HENRIKSEN ACE HARDWARE $55.14 JIM BEHAN 9 04/02/2003 04/03/2003 GRAINGER 500 $32.04 JIM BEHAN 10 04/02/2003 04/03/2003 GRAINGER 500 $20.33 JIM BEHAN 11 03/31/2003 04/04/2003 VIKING ELECTRIC ST PAUL $3.96 JIM BEHAN 12 04/02/2003 04/04/2003 OFFICE MAX 00002204 $35.13 JIM BEHAN 13 04/03/2003 04/04/2003 GRAINGER 500 $165.59 JIM BEHAN 14 04/02/2003 04/04/2003 AQUA LOGIC INC $1,283.33 JIM BEHAN 15 03/28/2003 03/31/2003 BLUE RIBBON BAIT & TACKLE $6.39 OAKLEY BIESANZ 16 03/30/2003 04/01/2003 SPORTSMANS WAREHOUSE NO 1 $99.99 DANIEL P BUSACK 17 04/01/2003 04/03/2003 TOYS R US #6046 $86.15 LINDA CROSSON 18 04/02/2003 04/03/2003 RHODE ISLAND NOVELTY $152.95 LINDA CROSSON 19 04/03/2003 04/04/2003 FACTORY CARD OUTLET #284 $157.20 LINDA CROSSON 20 03/27/2003 03/31/2003 MICHAELS #2744 $22.66 ROBERTA DARST 21 03/31/2003 04/01/2003 S & T OFFICE PRODUCTS $20.51 KATHLEEN DOHERTY 22 03/27/2003 03/31/2003 HENRIKSEN ACE HARDWARE $1.70 JOHN DUCHARME 23 04/02/2003 04/04/2003 FIELDWORKS $878.50 JOHN DUCHARME 24 04/02/2003 04/02/2003 DEX MEDIA EAST LLC $112.80 TOM EASTMAN 25 03/31/2003 04/02/2003 TARGET 00011858 $17.03 PAUL E EVERSON 26 04/02/2003 04/04/2003 GOODYEAR AUTO SRV CT 6920 $39.00 PAUL E EVERSON 27 04/01/2003 04/02/2003 PBD ICMA PUBLICATIONS $137.90 DANIEL F FAUST 28 03/28/2003 03/31/2003 TIG TIGERDIRECT.COM $199.99 MYCHAL FOWLDS 29 03/29/2003 03/31/2003 TIG TIGERDIRECT.COM $199.99 MYCHAL FOWLDS 30 04/01/2003 04/02/2003 BEST BUY 00000109 $42.59 MYCHAL FOWLDS 31 04/01/2003 04/03/2003 ESRI INC $342.43 MYCHAL FOWLDS 32 03/27/2003 03/31/2003 UNIFORMS UNLIMITED INC $47.93 JOHN FRASER 33 03/28/2003 03/31/2003 THE HOME DEPOT 2801 $114.83 RONALD FREBERG 34 03/28/2003 03/31/2003 UNITED RENTALS $254.17 RONALD FREBERG 35 04/03/2003 04/04/2003 SPRINTPCS AUTOPYMT RC $47.05 RICHARD FURSMAN 36 04/01/2003 04/03/2003 MENARDS 3059 ($25.78) VIRGINIA GAYNOR 37 04/01/2003 04/03/2003 OFFICE MAX 00002204 $14.04 CLARENCE GERVAIS 38 04/01/2003 04/03/2003 KINKO'S #0617 $53.25 CLARENCE GERVAIS 39 04/02/2003 04/03/2003 CITY OF EAGAN $200.00 MIKE GRAF 40 04/03/2003 04/04/2003 KNOWLAN'S SPRMKT. #2 $16.43 JANET M GREW HAYMAN 41 04/01/2003 04/02/2003 TARGET 00011858 $9.83 HEIDI HERSOM 42 04/02/2003 04/03/2003 FACTORY CARD OUTLET #284 $16.29 HEIDI HERSOM 43 04/03/2003 04/04/2003 DGI DYNAMIC GRAPHICS $99.00 HEIDI HERSOM 44 03/28/2003 03/31/2003 NAPA AUTO PARTS $6.38 GARY HINNENKAMP 45 03/31/2003 04/01/2003 CARQUEST #2110 $60.53 GARY HINNENKAMP 46 03/28/2003 03/31/2003 CORECOMM $50.00 STEVE HURLEY 47 03/26/2003 03/31/2003 DALCO 01 OF 01 $172.80 DAVID JAHN 48 04/01/2003 04/03/2003 OFFICE MAX 00002204 $31.94 DAVID JAHN 49 03/27/2003 03/31/2003 THE HOME DEPOT 2801 $143.89 DON JONES 50 03/27/2003 03/31/2003 SEARS ROEBUCK 1122 $81.40 DON JONES 51 03/28/2003 03/31/2003 UNIFORMS UNLIMITED INC $4895 DAVID KVAM 52 04/02/2003 04/04/2003 SPORTMART #701 $26.62 SHERYL L LE 53 03/25/2003 03/31/2003 DALCO 01 OF 01 $24.34 MICHAEL LIDBERG 54 04/01/2003 04/03/2003 ROCKLER WOODWRKNG #13 $21.37 DENNIS LINDORFF 55 04/02/2003 04/04/2003 ROCKLER WOODWRKNG #13 $25.46 DENNIS LINDORFF 56 03/27/2003 03/31/2003 CENTURY COMM & TECH $1,738.68 STEVE LUKIN 57 03/27/2003 03/31/2003 CENTURY COMM & TECH $1,738.68 STEVE LUKIN 58 04/01/2003 04/02/2003 ADT SECURITY SERVICES $155.57 STEVE LUKIN 59 03/31/2003 04/02/2003 NORM'S TIRE SALES INC $229.50 STEVE LUKIN 60 04/02/2003 04/04/2003 THE HOME DEPOT 2801 $25.05 STEVE LUKIN 41 63/28/2003 03/31/2003 DAVIS LOCK AND SAFE $48.65 MARK MARUSKA 62 04/01/2003 04/02/2003 VIDEO PROFESSOR INC $6.95 MARK MARUSKA 63 04/01/2003 04/02/2003 SUN TURF $199.43 MARK MARUSKA 64 04/02/2003 04/04/2003 HENRIKSEN ACE HARDWARE $418.12 MARK MARUSKA 65 04/02/2003 04/04/2003 SUNRAY BTB $88.77 MARK MARUSKA 66 03/31/2003 04/03/2003 NARDINI FIRE EQUIPMENT CO $46.59 JON A MELANDER 67 03/28/2003 03/31/2003 S & T OFFICE PRODUCTS $55.34 JEAN NELSON 68 04/01/2003 04/02/2003 20TH CENTURY PLASTICS $25.94 JEAN NELSON 69 04/01/2003 04/03/2003 RYCO SUPPLY COMPANY $26.73 JEAN NELSON 70 04/03/2003 04/04/2003 S & T OFFICE PRODUCTS $12.64 AMY NIVEN 71 03/28/2003 03/31/2003 COPY EQUIPMENT, INC. $495.40 DENNIS PECK 72 03/27/2003 03/31/2003 OFFICE MAX 00002204 $140.55 PHILIP F POWELL 73 03/28/2003 03/31/2003 OFFICE MAX 00002204 $122.44 PHILIP F POWELL 74 03/31/2003 04/01/2003 HENRIKSEN ACE HARDWARE $33.90 PHILIP F POWELL 75 03/31/2003 04/02/2003 RAINBOW FOODS #61 $27.18 PHILIP F POWELL 76 04/03/2003 04/04/2003 NATIONAL CAMERA EXCHANGE $166.86 PHILIP F POWELL 77 03/28/2003 03/31/2003 FACTORY MOTOR PARTS $139.22 STEVEN PRIEM 78 03/28/2003 03/31/2003 KATH AUTO PARTS $56.91 STEVEN PRIEM 79 03/31/2003 04/01/2003 KATH AUTO PARTS $42.06 STEVEN PRIEM 80 03/31/2003 04/01/2003 KATH AUTO PARTS $91.38 STEVEN PRIEM 81 03/31/2003 04/01/2003 KATH AUTO PARTS $48.94 STEVEN PRIEM 82 03/31/2003 04/02/2003 LARRY REIDS WHITE BEAR DO $1199 STEVEN PRIEM 83 03/31/2003 04/02/2003 SUNRAY BTB $27.49 STEVEN PRIEM 84 03/31/2003 04/02/2003 FACTORY MOTOR PARTS $139.22 STEVEN PRIEM 85 04/03/2003 04/04/2003 BAUER BULT TRE33200023 $532.50 STEVEN PRIEM 86 04/02/2003 04/04/2003 CURT & SONS $86.00 STEVEN PRIEM 87 04/03/2003 04/04/2003 KATH AUTO PARTS $13.67 STEVEN PRIEM 88 04/03/2003 04/04/2003 KATH AUTO PARTS $14.65 STEVEN PRIEM 89 03/27/2003 03/31/2003 AT &T WIRELESS SERVICES $147.00 KEVIN RABBETT 90 04/03/2003 04/04/2003 LILLIE SUBURBAN NEWSP ($1,099.04) KEVIN RABBETT 91 04/02/2003 04/04/2003 SHERWIN WILLIAMS #3127 $64.01 MICHAEL REILLY 92 03/30/2003 03/31/2003 AOL ONLINE SERVICE 0303 $23.90 AUDRA ROBBINS 93 03/26/2003 04/03/2003 CAMP SNOOPY - ADMISSIONS $144.60 AUDRA ROBBINS 94 04/02/2003 04/04/2003 THEATRE HOUSE $334.30 AUDRA ROBBINS 95 03/28/2003 03/31/2003 MENARDS MAPLEWOOD $39.16 JAMES SCHINDELDECKER 96 03/31/2003 04/01/2003 MENARDS MAPLEWOOD $96.20 JAMES SCHINDELDECKER 97 03/31/2003 04/02/2003 ROCKLER WOODWRKNG #13 $36.67 JAMES SCHINDELDECKER 98 04/03/2003 04/04/2003 MENARDS OAKDALE $34.41 JAMES SCHINDELDECKER 99 03/27/2003 03/31/2003 FREDPRYOR/CAREERTRACK $301.58 PAUL SCHLINGMAN 100 03/31/2003 04/01/2003 CRESCENT ELECTRIC SUPPLY $25.20 PAUL SCHLINGMAN 101 04/02/2003 04/03/2003 ELDREDGE TRADING INC $1,402.20 RUSSELL L SCHMIDT 102 03/28/2003 03/31/2003 T- MOBILE $45.27 SCOTT SCHULTZ 103 04/03/2003 04/04/2003 NEXTEL WIRELESS SVCS $307.21 ANDREA SINDT 104 03/31/2003 04/02/2003 KMART 00071068 $84.51 PAULINE STAPLES 105 04/02/2003 04/04/2003 CUB FOODS, INC. $47.88 PAULINE STAPLES 106 04/02/2003 04/04/2003 CUB FOODS, INC. $203.88 PAULINE STAPLES 107 03/31/2003 04/02/2003 TOUSLEY FORD 127200039 $222.54 SCOTT STEFFEN 108 03/27/2003 03/31/2003 EMERGENCY MEDICALOI OF O1 $270.43 JOANNE M SVENDSEN 109 03/28/2003 03/31/2003 S & T OFFICE PRODUCTS $13.44 JOANNE M SVENDSEN 110 03/31/2003 04/01/2003 S & T OFFICE PRODUCTS $103.22 JOANNE M SVENDSEN 111 04/01/2003 04/03/2003 DE LAGE LANDEN OPOI OF 01 $450.34 JOANNE M SVENDSEN 112 04/02/2003 04/03/2003 S & T OFFICE PRODUCTS $228.83 JOANNE M SVENDSEN 113 03/31/2003 04/01/2003 ASPEN MILLS, INC $139.75 RUSTIN SVENDSEN 114 04/03/2003 04/04/2003 METRO FIRE $101.50 RUSTIN SVENDSEN 115 03/27/2003 03/31/2003 THE HOME DEPOT 2801 $8.46 LYLE SWANSON 116 03/31/2003 04/01/2003 VIKING ELECTRIC ST PAUL $7.87 LYLE SWANSON 117 03/31/2003 04/02/2003 HIRSHFIELD'S MAPLEWOOD $58.91 LYLE SWANSON 118 04/01/2003 04/03/2003 HIRSHFIELD'S MAPLEWOOD $23.15 LYLE SWANSON 119 03/28/2003 03/31/2003 T- MOBILE $99.86 DOUGLAS J TAUBMAN 120 04/02/2003 04/04/2003 KEEPRS $75.00 JOSEPH A TRAN 121 04/02/2003 04/04/2003 CORP EXPR 71217 ISIS $6.24 HOLLY URBANSKI 122 03/31/2003 04/02/2003 KEEPRS $166.23 KAO XIONG 17,513.12 To: Richard Fursman and Karen Guilfoile From: Dan Faust Date: April 8, 2003 llliill I Ff IN KI M 711 � I My agenda items for the council meeting are as follows: G. CONSENT AGENDA 1. Approval of Claims P: \memo \counci vchlist Check Register Page: 1 04117/2003 3:45:58PM City of Maplewood Check Date Vendor LARSON, SHANNON Description /Account Amount 60699 4/22/2003 02780 ACTIVE NETWORK, THE 2003 RECWARE SOFTWARE SUBSCRIP 1,245.00 60700 4/22/2003 01908 ADMINISTRATION, DEPT OF HARBOR BACKUP - MAR 818.24 60725 4/22/2003 00908 M R P A DATA SERVICES - FEB 392.00 60701 4/22/2003 02411 ALEX AIR APPARATUS INC SERVICE COMPRESSOR - STA 2 813.66 SERVICE COMPRESSOR - STA 1 724.20 60727 4/22/2003 02781 MAPLEWOOD MOOSE LODGE 963 SERVICE COMPRESSOR - STA 3 801.95 60728 4/22/2003 00945 MASYS CORP SERVICE COMPRESSOR - STA 7 724.20 60702 4/22/2003 02658 AVENET LLC WEB PAGE MODIFICATION 112.50 60703 4/22/2003 00021 AWD COOLERS OF MINNESOTA WATER COOLER RENTAL 319.02 60704 4/22/2003 00211 BRAUN INTERTEC CORP. PROJ 02 -07 GEOTECH EVAL SRV 2/22 - : 1,408.00 60731 4/22/2003 01044 MN FIRE SERVICE CERT BD PROJ 02 -14 GEOTECH EVAL SRV 1/25 - : 2,864.00 60705 4/22/2003 00307 COLLINS ELECTRICAL CONST. CO. MCC AIR FLOW REPAIR 3,145.75 60706 4/22/2003 02777 CONTRACTOR REFINISHING SRV INC REPAINT TRUCK #644 605.85 60734 4/22/2003 01175 NORTH ST PAUL, CITY OF PAINT TRUCK #650 643.85 PAINT TOMMY LIFT ON UNIT #651 389.45 60707 4/22/2003 00241 CSI SOFTWARE ANNUAL MAINT 5/1/03 - 5/1/04 3,204.00 60708 4/22/2003 02761 DAHLGREN, SHARDLOW AND UBAN PROF SRVS 3/3 - 3/29 2,895.05 60709 4/18/2003 00415 DON'S PAINT & BODY SHOP REPAIR SQUAD #946 2,863.08 60710 4/22/2003 02772 EMSAR TWIN CITIES PREY MAINT ON STRYKER EQUIP 888 PREV MAINT ON FERNO EQUIP 315.85 SERVICE FEES 59.00 FLOOR MOUNT COST FASTENER 536.57 60711 4/22/2003 00489 FACILITY SYSTEMS, INC SHELVING 663 60712 4/22/2003 00499 FAUST, DANIEL REIMB FOR MEALS, TAXI, PRKG 4/9 - 4/ 113.50 REIMB - GFOA CONF AIRFARE 333.50 60713 4/22/2003 00529 FORTIS BENEFITS INSURANCE CO 4TH QTR FICA TAXES 90.27 60714 4/22/2003 02031 GCS SERVICE INC REPAIR REFRIGERATOR 188 60715 4/22/2003 00585 GOPHER STATE ONE -CALL BILLABLE LOCATE TICKETS - 37 57.35 60716 4/22/2003 00660 HENNEPIN TECHNICAL COLLEGE FIRE FIGHTER II TRAINING - 2 308.60 60717 4/22/2003 00718 INDEPENDENT SCHOOL DIST #622 BASKETBALL GYM RENTAL 445.79 60718 4/22/2003 00758 JIM HATCH SALES CO BROOMS & SHOVELS 261.48 60719 4/22/2003 00771 JOHNSON, RICK DEER REMOVAL - MAR 400.00 60720 4/22/2003 02778 JUST JUMP INC INFLATABLE RIDES - 5/31 EVENT 1,075.65 60721 4/22/2003 00785 KAMCOM TECHNOLOGIES SYMANTEC (100 -249 LIC) NORTON ANTI 5,248.76 60722 4/22/2003 02774 LARSON, SHANNON REIMBURSE FOR MEAL 4.20 60723 4/22/2003 00857 LEAGUE OF MINNESOTA CITIES 2003 ANNUAL MEMB - MN MAYOR'S ASS 20.00 60724 4/22/2003 00867 LILLIE SUBURBAN NEWSPAPERS EMPLOYMENT AD - CSR 288 60725 4/22/2003 00908 M R P A MEMBERSHIP 145.00 60726 4/22/2003 00932 MAPLEWOOD BAKERY BIRTHDAY CAKES 161.50 BIRTHDAY CAKES 174.50 60727 4/22/2003 02781 MAPLEWOOD MOOSE LODGE 963 PROJ 01 -14 REIMB FOR EASEMENT 15,400.00 60728 4/22/2003 00945 MASYS CORP STRATUS SOFTWARE MAINT - MAY 738 60729 4/22/2003 01819 MCLEOD USA DSL SERVICE - MAR 694.55 60730 4/22/2003 01610 METAL DOCTOR, THE ADJUSTABLE EYE 43.03 MAINT MATERIALS 31.95 60731 4/22/2003 01044 MN FIRE SERVICE CERT BD FIREFIGHTER TEST 50.00 60732 4/22/2003 01089 MN UC FUND 1ST QTR - 2003 UNEMPLOYMENT 387.60 60733 4/22/2003 01173 NORTH METRO AUTOMOTIVE REPAIR RESCUE 3 VEHICLE 154.61 60734 4/22/2003 01175 NORTH ST PAUL, CITY OF SEWER CHARGES 218.29 MONTHLY UTIL 3/11 - 4/8 1,386.44 SEWER CHARGE & SECURITY LIGHT 401.92 60735 4/22/2003 01184 NORTHERN DOOR CO REPAIR GARAGE DOORS 538.96 60736 4/22/2003 01213 OLSON, JULIE REIMB MEALS, PRKG, & REG FEE 3/3 - 3 47.28 vchlist Check Register page: 2 04/1712003 3:45:58PM City of Maplewood Check Date 60737 4/22/2003 60738 4/22/2003 60739 4/22/2003 60740 4/22/2003 60741 4/22/2003 60742 4/22/2003 60743 4/22/2003 mm 00001 ONE TIME VENDOR 00001 ONE TIME VENDOR 00001 ONE TIME VENDOR 00001 ONE TIME VENDOR 00001 ONE TIME VENDOR 01283 POST BOARD 00396 PUBLIC SAFETY, DEPT OF 60744 4/22/2003 01337 RAMSEY COUNTY -PROP REC & REV 60745 4/22/2003 01337 60746 4/22/2003 00069 60747 4/22/2003 02229 60748 4/22/2003 02762 60749 4/22/2003 02677 60750 4/22/2003 01504 60751 4/22/2003 01516 60752 4/22/2003 02656 60753 4/22/2003 01545 60754 4/22/2003 01560 60755 4/22/2003 01572 60756 4/22/2003 01635 60757 4/22/2003 01653 60758 4/22/2003 01665 60759 4/22/2003 01734 60760 4/22/2003 02410 60761 4/22/2003 02462 60762 4/22/2003 01764 60763 4/22/2003 01771 60764 4/17/2003 02779 RAMSEY COUNTY -PROP REC & REV RISK MANAGEMENT ALTERNATIVES SNELL MECHANICAL INC SPARKCO.COM SPECIALTY CONSTRUCTION SRV INC ST PAUL, CITY OF STAPLES, PAULINE STOCK ROOFING INC SUBURBAN RATE AUTHORITY SUPERIOR SERVICES INC SYSTEMS SUPPLY, INC. TOWER ASPHALT INC TRUCK UTILITIES MFG CO TWIN CITY HARDWARE WALSH, WILLIAM P. WELLS FARGO LEASING INC WEMYSS, SCOTT D WESTLING, TOM WHITE BEAR LAKE, CITY OF WILSON DEAN TOURING INC Description /Account REF DON HALL - MEMBERSHIP REF MARY ROWLES - PERS TRAINING REF KAYE NORBECK - INS PAID REF KRISTA VAN BEUSEKON - LIFEGUA REF LINDA HALL - BIRTHDAY PARTY POLICE OFFICER LICENSES N -Z HARDWARE /SOFTWARE MAINT HARDWARE /SOFTWARE MAINT DATA PROCESSING - JAN DATA PROCESSING SRV - FEB EVP MAINT COSTS - 2002 COMMISSION PAYMENT MCC HVAC MECH CONTRACT - JAN CITY HALL HVAC MAINT CONTRACT - JA PW HVAC MAINT CONTRACT - JAN PARKS HVAC MAINT CONTRACT - JAN CITY HALL - REPAIR HVAC EQUIP CISCO PIX 515E - R - BUN FIRE WALL PROJ 01 -15 REIMB FOR EASEMENT PROD 01 -19 CUT & PLUG MAIN REIMBURSE FOR MAGC MEMBERSHIP 8 ROOF REPLACEMENT AT 2659 E SEVEN 2003 MEMBERSHIP - FIRST HALF RECYCLING - MAR INK CARTRIDGE & PRINT HEAD WINTER PATCHING MIX REPAIR MEDIC 2 VEHICLE SENTRONIC CLOSER, LOCKER ROOM S COMMERCIAL PLUMBING INSP RICOH COPIER 4/3 - 5/3 NAME TAGS LADDER & ROLLOUT STRIPES GIS USER GROUP FEE - 2003 MCC CONCERT 4/17/03 Amount 598.78 320.00 191.12 180.00 22.00 1,350.00 1,920.00 1,350.00 3,550.00 3,550.00 1,273.64 170.16 1,532.00 927.00 794.00 354.00 1,799.07 2,341.59 9,000.00 428.82 150.00 1,578.75 1,050.00 17,152.31 329.64 459.36 16.78 5,349.42 5,455.64 1,420.71 20.00 155.24 3,250.00 2,200.00 66 Checks in this report Total checks: 126,082.99 CITY OF MAPLEVVOC)O Disbursements via Debits to Checking account Transmitted Settlement Date Date Paye Descriotion 04/11/03 04/14/03 MN State Treasurer 04/11/03 04/14/03 P.E.R.A. 04/11/03 04/14/03 U.S. Treasurer 04/14/03 04/15/03 K4N State Treasurer 04/11/03 04/15/03 MN State Treasurer 04/08/03 04/15/08 yNN Dept ofRevenue 04/11/03 04/15/03 Federal Reserve Bank 04/15V03 04/10/03 MN State Treasurer 04/18/03 04/17/03 MN State Treasurer Drivers License/Deputy Reoistnar P.E.R.A. Federal Payroll Tax Drivers License/OeputyReoistror State Payroll Tax WYN Care Tax Savings Bonds Drivers License/Deputy Registrar Drivers License/Deputy Registrar Amount 17'712.18 4@'857]]3 80,872/40 18.172.19 16,450.85 2'033.OU 400.00 18,931.75 12`537.52 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD iRl CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 04/11/03 COLLINS, KENNETH 357.47 dd 04/11/03 JUENEMANN, KATHLEEN 357.47 dd 04/11/03 KOPPEN, MARVIN 357.47 dd 04/11/03 DARST, ROBERTA 1,386.79 dd 04/11/03 FURSMAN, RICHARD 4,869.60 dd 04/11/03 SCHLINGMAN, PAUL 2,026.22 dd 04/11/03 SEEGER, GERALD 526.32 dd 04/11/03 SWANSON, LYLE 1,566.15 dd 04/11/03 CARLSON, THERESE 2,133.34 dd 04/11/03 LE, SHERYL 3,717.64 dd 04/11/03 FAUST, DANIEL 3,870.90 dd 04/11/03 URBANSKI, HOLLY 1,661.45 dd 04/11/03 ANDERSON, CAROLE 1 dd 04/11/03 BAUMAN, GAYLE 2,758.75 dd 04/11/03 JACKSON, MARY 1,715.85 dd 04/11/03 KELSEY, CONNIE 1 dd 04/11/03 TETZLAFF, JUDY 1,683.05 dd 04/11/03 FRY, PATRICIA 1,592.65 dd 04/11/03 GUILFOILE, KAREN 2,671.16 dd 04/11/03 OSTER, ANDREA 1,663.75 dd 04/11/03 CARLE, JEANETTE 1,580.94 dd 04/11/03 JAGOE, CAROL 1,550.65 dd 04/11/03 JOHNSON, BONNIE 928.99 dd 04/11/03 OLSON, SANDRA 930.30 dd 04/11/03 WEAVER, KRISTINE 1,604.58 dd 04/11/03 CORCORAN, THERESA 1 dd 04/11/03 MARTINSON, CAROL 1,566.94 dd 04/11/03 POWELL, PHILIP 1,926.30 dd 04/11/03 SPANGLER, EDNA 566.50 dd 04/11/03 THOMALLA, DAVID 3 dd 04/11/03 ABEL, CLINT 1,763.06 dd 04/11/03 ALDRIDGE, MARK 2,589.38 dd 04 /11/03 ANDREWS, SCOTT 3,038.96 dd 04/11/03 BAKKE, LONN 2,187.35 dd 04/11/03 BANICK, JOHN 3,201.24 dd 04/11/03 BELDE, STANLEY 2,405.85 dd 04/11/03 BIERDEMAN, BRIAN 1,643.29 dd 04/11/03 BOHL, JOHN 2,650.85 dd 04/11/03 BUSACK, DANIEL 2,115.21 dd 04/11/03 COFFEY, KEVIN 1,493.80 dd 04/11/03 DOBLAR, RICHARD 2,325.57 dd 04/11/03 HALWEG, KEVIN 3,013.71 dd 04/11/03 HEINZ, STEPHEN 2,322.80 dd 04/11/03 HIEBERT, STEVEN 2,740.25 iRl CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD i CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 04/11/03 JOHNSON, KEVIN 2,870.91 dd 04/11/03 KARIS, FLINT 2,821.62 dd 04/11/03 KONG, TOMMY 1,908.07 dd 04/11/03 KROLL, BRETT 1,763.06 dd 04/11/03 KVAM, DAVID 2,821.62 dd 04/11/03 LARSON, DANIEL 2,115.21 dd 04/11/03 LU, JOHNNIE 2,074.08 dd 04/11/03 MARINO, JASON 1,700.93 dd 04/11/03 MARTIN, JERROLD 2,012.92 dd 04/11/03 METRY, ALESIA 1,809.66 dd 04/11/03 OLSON, JULIE 2,231.72 dd 04/11/03 PALMA, STEVEN 3,466.91 dd 04/11/03 PIKE, GARY 2 dd 04/11/03 RABBETT, KEVIN 2,783.47 dd 04/11/03 STEFFEN, SCOTT 3,377.19 dd 04/11/03 STOCKTON, DERRELL 2,301.63 dd 04/11/03 SZCZEPANSKI, THOMAS 2,312.21 dd 04/11/03 THIENES, PAUL 3,134.19 dd 04/11/03 TRAN, JOSEPH 1,588.93 dd 04/11/03 WENZEL, JAY 2,115.21 dd 04/11/03 XIONG, KAO 1,840.72 dd 04/11/03 BARTZ, PAUL 2,364.80 dd 04/11/03 BERGERON, JOSEPH 2,798.52 dd 04/11/03 CROTTY, KERRY 2,291.41 dd 04/11/03 DUGAS, MICHAEL 2,019.10 dd 04/11/03 DUNN, ALICE 2,614.90 dd 04/11/03 ERICKSON, VIRGINIA 1,214.16 dd 04/11/03 EVERSON, PAUL 1,922.49 dd 04/11/03 FLOR, TIMOTHY 2,658.79 dd 04/11/03 FRASER, JOHN 2,448.25 dd 04/11/03 HALWEG, JODI 2,005.26 dd 04/11/03 KATZMAN, BARBARA 2,142.75 dd 04/11/03 PARSONS, KURT 1,738.71 dd 04/11/03 ROSSMAN, DAVID 2,626.93 dd 04/11/03 DAWSON, RICHARD 1,628.85 dd 04/11/03 DUELLMAN, KIRK 1,628.85 dd 04/11/03 JOHNSON, DOUGLAS 1,723.97 dd 04/11/03 NOVAK, JEROME 1,628.85 dd 04/11/03 PETERSON, ROBERT 1,705.85 dd 04/11/03 SVENDSEN, RONALD 1,723.97 dd 04/11/03 GERVAIS -JR, CLARENCE 2,358.29 dd 04/11/03 BOYER, SCOTT 1,756.65 dd 04/11/03 FEHR, JOSEPH 2,077.85 dd 04/11/03 FLAUGHER, JAYME 1,766.66 dd 04/11/03 LAFFERTY, WALTER 1,756.65 dd 04/11/03 LIMN, BRYAN 1,695.55 i CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 15 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 04/11/03 PACOLT, MARSHA 1,999.85 dd 04/11/03 RABINE, JANET 1, 75 6.65 dd 04/11/03 SCHAULS, ADAM 85.00 dd 04/11/03 STAHNKE, JULIE 1,756.66 dd 04/11/03 LUKIN, STEVEN 3,115.54 dd 04/11/03 SVENDSEN, RUSTIN 2,487.66 dd 04/11/03 ZWIEG, SUSAN 1,661.45 dd 04/11/03 DOLLERSCHELL, ROBERT 268.49 dd 04/11/03 AHL, R. CHARLES 4,071.70 dd 04/11/03 NIVEN, AMY 1,077.48 dd 04/11/03 PRIEFER, WILLIAM 2,391.25 dd 04/11/03 WEGWERTH, JUDITH 1,666.06 dd 04/11/03 BRINK, TROY 1,653.93 dd 04/11/03 DEBILZAN, THOMAS 2,122.47 dd 04/11/03 EDGE, DOUGLAS 2,234.91 dd 04/11/03 KANE, MICHAEL 2,643.39 dd 04/11/03 LUTZ, DAVID 2,131.27 dd 04/11/03 MEYER, GERALD 2,079.88 dd 04/11/03 NAGEL, BRYAN 2,334.39 dd 04/11/03 OSWALD,'ERICK 1,950.41 dd 04/11/03 TEVLIN, TODD _ 1,653.93 dd 04/11/03 BOHMBACH, JOSHUA 128.70 dd 04/11/03 CAVETT, CHRISTOPHER 2,967.22 dd 04/11/03 DUCHARME, JOHN 2,280.73 dd 04/11/03 LINDBLOM, RANDAL 2,514.85 dd 04/11/03 PECK, DENNIS 2,340.52 dd 04/11/03 PRIEBE, WILLIAM 3,269.92 dd 04/11/03 SCHACHT, ERIN 2,446.81 dd 04/11/03 TATE, FRANK 1,551.85 dd 04/11/03 VERMEERSCH, CHARLES 1,912.65 dd 04/11/03 ANDERSON, BRUCE 3,782.47 dd 04/11/03 DOHERTY, KATHLEEN 1,666.06 dd 04/11/03 HERSOM, HEIDI 1,756.65 dd 04/11/03 MARUSKA, MARK 2,439.86 dd 04/11/03 NAUGHTON, JOHN 1,433.45 dd 04/11/03 SCHINDELDECKER, JAMES 1,734.25 dd 04/11/03 BIESANZ, OAKLEY 1,224.12 dd 04/11/03 HAYMAN, JANET 1,424.82 dd 04/11/03 HUTCHINSON, ANN 2,031.16 dd 04/11/03 KOS, HEATHER 617.50 dd 04/11/03 NELSON, JEAN 1,007.27 dd 04/11/03 GAYNOR, VIRGINIA 1,792.65 dd 04/11/03 COLEMAN, MELINDA 3,857.46 dd 04/11/03 EKSTRAND, THOMAS 2,558.52 dd 04/11/03 KROLL, LISA 1,016.20 dd 04/11/03 LIVINGSTON, JOYCE 923.37 15 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD iv CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 04/11/03 SINDT, ANDREA 1,439.85 dd 04/11/03 THOMPSON, DEBRA 602.82 dd 04/11/03 YOUNG, TAMELA 1,294.25 dd 04/11/03 BERGO, CHAD 1,933.93 dd 04/11/03 FINWALL, SHANN 1,876.65 dd 04/11/03 ROBERTS, KENNETH 2,274.25 dd 04/11/03 CARVER, NICHOLAS 2,346.15 dd 04/11/03 FISHER, DAVID 2,687.06 dd 04/11/03 SUNDE, JOEL 1,040.00 dd 04/11/03 SWAN, DAVID 1,415.05 dd 04/11/03: KONEWKO, DUWAYNE 2,211.05 dd 04/11/03 ANZALDI, MANDY 924.00 dd 04/11/03 ANZALDI, THOMAS 112.00 dd 04/11/03 BJORK, BRANDON 18.56 dd 04/11/03 FINN, GREGORY 1,776.22 dd 04/11/03 FLUG, ELAINE 42.75 dd 04/11/03 GRAF, MICHAEL 1,678.82 dd 04/11/03 KELLY, LISA 1,388.06 dd 04/11/03 ROBBINS, AUDRA 1,648.82 dd 04/11/03 TAUBMAN, DOUGLAS 2,513.20 dd 04/11/03 BREHEIM, ROGER 1,738.86 dd 04/11/03 NORDQUIST, RICHARD 1,734.25 dd 04/11/03 SCHULTZ, SCOTT 1,867.06 dd 04/11/03 CROSSON, LINDA 2,162.18 dd 04/11/03 DIAZ, SUSAN 348.56 dd 04/11/03 EASTMAN, THOMAS 2,345.93 dd 04/11/03 ERICKSON, KYLE 858.87 dd 04/11/03 LEIER, SARA 78.10 dd 04/11/03 PARTLOW, JOSHUA 445.66 dd 04/11/03 PELOQUIN, PENNYE 439.62 dd 04/11/03 RIDLEHOOVER, KATE 31.00 dd 04/11/03 SCHMIDT, RUSSELL 1,643.88 dd 04/11/03 STAPLES, PAULINE 2,641.74 dd 04/11/03 BADEN, ALISON 222.90 dd 04/11/03 BENDTSEN, LISA 117.00 dd 04/11/03 BRENEMAN, NEIL 162.11 dd 04/11/03 CARLSON, JULIE 18.00 dd 04/11/03 COLE, NANCY 94.76 dd 04/11/03 CORNER, AMY 62.40 dd 04/11/03 ERICKSON, CAROL 45.00 dd 04/11/03 FONTAINE, ANTHONY 67.01 dd 04/11/03 GUZIK, JENNIFER 82.88 dd 04/11/03 HALEY, BROOKE 156.00 dd 04/11/03 HORWATH, RONALD 1,648.82 dd 04/11/03 IRISH, KARL 176.25 dd 04/11/03 KOEHNEN, AMY 20.55 iv CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD ih CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 04/11/03 KOEHNEN, MARY 444.02 dd 04/11/03 KRONHOLM, KATHRYN 424.56 dd 04/11/03 LAWSON, JOSHUA 138.38 dd 04/11/03 MARUSKA, ERICA 263.60 dd 04/11/03 OVERBY, ANNA 72.00 dd 04/11/03 POWERS, JESSICA 38.60 dd 04/11/03 SIMONSON, JUSTIN 409.00 dd 04/11/03 THOEMKE, MARIE 102.56 dd 04/11/03 GROPPOLI, LINDA 316.63 dd 04/11/03 RENSLOW, RITA 306.90 dd 04/11/03 CRAWFORD - JR, RAYMOND 176.23 dd 04/11/03 LONETTI, JAMES 891.28 dd 04/11/03 PATTERSON, ALBERT 1,013.56 dd 04/11/03 PRINS, KELLY 848.28 dd 04/11/03 REILLY, MICHAEL 1,730.49 dd 04/11/03 STEINHORST, JEFFREY 406.88 dd 04/11/03 AICHELE, CRAIG 1,714.04 dd 04/11/03. - PRIEM, STEVEN 1,950.26 dd 04/11/03 FOWLDS, MYCHAL 1,711.45 dd 04/11/03 HURLEY, STEPHEN 2,687.06 wf 93101 04/11/03 CARDINAL, ROBERT 406.20 wf 93102 04/11/03 WASILUK, JULIE 357.47 wf 93103 04/11/03 INGVOLDSTAD, CURTIS 93.75 wf 93104 04/11/03 KARSTENS, BRAD 50.00 wf 93105 04/11/03 JAHN, DAVID 1,501.35 wf 93106 04/11/03 MALDONADO, JUANA 607.14 wf 93107 04/11/03 MORIN, TROY 193.38 wf 93108 04/11/03 MATHEYS, ALANA 1,793.85 wf 93109 04/11/03 HANSEN, LORI 1,509.45 wf 93110 04/11/03 VIETOR, LORRAINE 1,728.43 wf 93111 04/11/03 PALANK, MARY 1,536.65 wf 93112 04/11/03 RICHIE, CAROLE 1,541.26 wf 93113 04/11/03 SVENDSEN, JOANNE 1,700.28 wf 93114 04/11/03 TICHY, PAMELA 48.00 wf 93115 04/11/03 STEINER, JOSEPH 462.00 wf 93116 04/11/03 WELCHLIN, CABOT 2,597.94 wf 93117 04/11/03 SHORTREED, MICHAEL 2,438.20 wf 93118 04/11/03 JACKSON, LINDA 238.00 wf 93119 04/11/03 OLINGER, SHELLEY 1,578.25 wf 93120 04/11/03 FREBERG, RONALD 2,128.09 wf 93121 04/11/03 JONES, DONALD 1,990.92 wf 93122 04/11/03 ELIAS, JAMES 2,218.68 wf 93123 04/11/03 EDSON, DAVID 1,768.46 wf 93124 04/11/03 HELEY, ROLAND 1 wf 93125 04/11/03 HINNENKAMP, GARY 1,752.61 wf 93126 04/11/03 LINDORFF, DENNIS 1,736.55 ih CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD ffooll CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 93127 04/11/03 NOVAK, MICHAEL 1,575.85 wf 93128 04/11/03 BERGREN, KIRSTEN 132.00 wf 93129 04/11/03 GERNES, CAROLE 612.50 wf 93130 04/11/03 SOUTTER, CHRISTINE 249.75 wf 93131 04/11/03 ANZALDI, KALI ' 200.75 wf 93132 04/11/03 BOTHWELL, KRISTIN 242.25 wf 93133 04/11/03 DEGREE, AMANDA 61.63 wf 93134 04/11/03 FRANK, LAURA 411.41 wf 93135 04/11/03 GOODRICH, CHAD 104.00 wf 93136 04/11/03 HOIUM, PHILIP 188.00 wf 93137 04/11/03 OHLHAUSER, MEGHAN 311.07 wf 93138 04/11/03 SHOBERG, KARI 14.00 wf 93139 04/11/03 YOUNG, SHAWN 85.00 wf 93140 04/11/03 GERMAIN, DAVID 1,741.17 wf 93141 04/11/03 HAAG, MARK 1,585.09 wf 93142 04/11/03 NADEAU, EDWARD 2,643.39 wf 93143 04/11/03 BEHR, HEATHER 163.30 wf 93144 04/11/03 BROWN, LAURIE 237.85 wf 93145 04/11/03 DISKERUD, HEATHER 325.60 wf 93146 04/11/03 GLASS; JEAN 1,362.88 wf 93147 04/11/03 JACK, NICOLE 104.73 wf 93148 04/11/03 MOFFAT, ETHAN 318.20 wf 93149 04/11/03 MOY, PAMELA 455.03 wf 93150 04/11/03 SHOBERG, CARY 689.58 wf 93151 04/11/03 TOLBERT, FRANCINE 218.30 wf 93152 04/11/03 UNGER, MARGARET 726.54 wf 93153 04/11/03 ABRAHAMSON, DANIEL 18.00 wf 93154 04/11/03 ANDERSON, CALEB 146.25 wf 93155 04/11/03 BACHMAN, NICOLE 25.20 wf 93156 04/11/03 CHAPMAN, JENNY 603.62 wf 93157 04/11/03 COSTA, JOSEPH 20.35 wf 93158 04/11/03 DEMPSEY, BETH 21.60 wf 93159 04/11/03 DIERICH, ANDREA 27.60 wf 93160 04/11/03 DOTY, JANET 220.15 wf 93161 04/11/03 DUNN, RYAN 473.56 wf 93162 04/11/03 FENGER, JUSTIN 395.06 wf 93163 04/11/03 FIERRO WESTBERG, MELINDA 37.10 wf 93164 04/11/03 FINNEGAN, KAREN 108.00 wf 93165 04/11/03 FONTAINE, KIM 499.58 wf 93166 04/11/03 GRANT, MELISSA 180.73 wf 93167 04/11/03 GRUENHAGEN, LINDA 298.90 wf 93168 04/11/03 HOLMGREN, LEAH 347.40 wf 93169 04/11/03 HOULE, DENISE 332.80 wf 93170 04/11/03 IRISH, GRACE 233.43 wf 93171 04/11/03 JOHNSON, ROBERT 137.14 wf 93172 04/11/03 JOVONOVICH, TODD 46.00 ffooll CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD w CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 93173 04/11/03 JOYER, MARTI 3 6.00 wf 93174 04/11/03 LINDSTROM, AMANDA 91.00 wf 93175 04/11/03 MATHISEN -JR, DEAN 1,003.13 wf 93176 04/11/03 MCMAHON, MELISSA 257.53 wf 93177 04/11/03 MELCHER, ROBERT 149.50 wf 93178 04/11/03 MOSS, EMILIA 168.30 wf 93179 04/11/03 O'REAGAN, CHRISTINE 48.69 wf 93180 04/11/03 OLSON, MARGRET 58.50 wf 93181 04/11/03 OTTESON, JANET 36.00 wf 93182 04/11/03 OWEN, JONATHAN 151.00 wf 93183 04/11/03 PALMER, JESSICA 10.00 wf 93184 04/11/03 PEHOSKI, JOEL 108.60 wf 93185 04/11/03 PROESCH, ANDY 222.70 wf 93186 04/11/03 RENSTROM, KEVIN 262.61 wf 93187 04/11/03 RODEN, JASON 28.00 wf 93188 04/11/03 SMITLEY, SHARON 290.05 wf 93189 04/11/03 TUPY, HEIDE 54.00 wf 93190 04/11/03 TUPY, MARCUS 267.45 wf - 93191 04/11/03 WAGNER ERIC 132.00 wf 93192 04/11/03 WARNER; CAROLYN 205.95 wf 93193 04/11/03 WHITE, NICOLE, 412.41 wf 93194 04/11/03 WOODMAN, ALICE 20.00 wf 93195 04/11/03 BOSLEY, CAROL 200.10 wf 93196 04/11/03 ESALA, HOPE 81.25 wf 93197 04/11/03 HAGSTROM, EMILY 36.00 wf 93198 04/11/03 HANSEN, ANNA 104.00 wf 93199 04/11/03 KURKOSKI, STEPHANIE 105.63 wf 93200 04/11/03 NORLIN, AMANDA 37.50 wf 93201 04/11/03 ODDEN, JESSICA 45.00 wf 93202 04/11/03 OIE, REBECCA 12.00 wf 93203 04/11/03 SHERRILL, CAITLIN 238.24 wf 93204 04/11/03 VAN HALE, PAULA 29.25 wf 93205 04/11/03 BEHAN, JAMES 1,590.15 wf 93206 04/11/03 CHIGINSKY, APRIL 189.53 wf 93207 04/11/03 COLLINS, ASHLEY 206.15 wf 93208 04/11/03 DOBLAR, STEVE 152.95 wf 93209 04/11/03 DOUGLASS, TOM 1,226.52 wf 93210 04/11/03 ECKER, JOHN 49.13 wf 93211 04/11/03 JAMES, JANET 82.55 wf 93212 04/11/03 KYRK, ASHLEY 113.25 wf 93213 04/11/03 LOGAN, HEATHER 105.60 wf 93214 04/11/03 SARPONG, SEAN 142.48 wf 93215 04/11/03 SCHULZE, BRIAN 80.80 wf 93216 04/11/03 SEVERSON, HOLLY 126.65 wf 93217 04/11/03 YOUNG, MATTHEW 93.83 wf 93218 04/11/03 MULVANEY, DENNIS 1,911.48 w CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 403,363.65 pul Agenda JH TO: FROM: DATE: SUBJECT: ichardF I _j Bruce K. :ts Parr, and Recreation I April 11, 200 f thee - ri B, C ity Council Meeting White Bear Township Lifeguard Services Contract j Actloft by Cbunca- E dorsed Introduction The city has provided lifeguard services to manage Bellaire Beach on behalf of White Bear Township for the past four years. The program has been very successful for both the city of Maplewood and White Bear Township. Background The enclosed agreement is identical to previous agreements and outlines the responsibilities for both the city of Maplewood and White Bear Township. The remuneration for the contract remains at the same annual fee of $16,500. Recommendation Staff recommends that the city council approve the lifeguard services contract as proposed. kdkwhitebeartwn.mcc JOINT POWERS AGREEMENT BETWEEN THE TOWN OF WHITE BEAR AND THE CITY OF MAPLEWOOD REGARDING LIFEGUARD SERVICES THIS AGREEMENT, made and entered into on the day of , 2003, by and between the Town of White Bear (the TOWN), and the City of Maplewood /Maplewood Community Center (MCC); both of which are governmental subdivisions of the State of Minnesota located in the County of Ramsey. PURPOSE 1. The TOWN has leased, from the County of Ramsey, the property located on the south shore of White Bear Lake in the Town of White Bear, known as "Bellaire Beach ". 2. The TOWN is desirous of'having MCC hire, train, and manage all beach personnel to work at `Bellaire Beach" from May 24, 2003 to September 1, 2003 (Labor Day). 3. Minnesota Statutes, Section 471'.59, provides that two or more governmental units, by agreement entered into through action of their governing bodies, may jointly or cooperatively exercise any power common to the contracting parties or any similar powers, including those which are the same except for the territorial limits within which they are exercised. AGREEMENT Now, therefore, in consideration of the mutual undertakings herein expressed, the Town of White Bear and the City of Maplewood /Maplewood Community Center, agree as follows: 4. That MCC shall provide the following services: a. MCC will determine the hours of operation for Bellaire Beach based upon TOWN recommendations. MCC will be responsible for the operations at Bellaire Beach from May 24, 2003 through September 1, 2003 (Labor Day). The beach shall be open only on weekends until June 10, 2003, at which time regular hours shall commence. In the event of poor weather conditions, the MCC will be responsible for the decision of closing the beach. MCC will also be responsible for opening and closing the beach facility on a daily basis and administration of keys to personnel. b. Recruit, hire, train and evaluate all lifeguard staff. MCC will hire, train, evaluate, discipline and terminate employees. C. Manage pay records and issue paychecks to all aquatic personnel working at Bellaire Beach. d. Ensure employees working at Bellaire Beach are employed by the City of Maplewood and follow all Maplewood personnel policies. Employees must meet the minimum requirements to work in the appropriate position. - Lifeguard: • All lifeguards hired must hold a current certification in American Red Cross Lifeguard Training and CPR for the Professional Rescuer. • The MCC will monitor Aquatic Staff certifications to be sure that all certifications remain current. • All aquatic staff is required to maintain current certifications. Expired certifications will result in being released from duties. • In the event of an expired certification, the MCC will remove the person, fill their shift with certified staff and make every attempt to renew the individuals certification in order to return to work as soon as possible. • In an effort to encourage fitness and develop strong lifeguards, the MCC will administer the Coopers Swim Test to all lifeguards at the start of their employment along with other skill tests. These skills are also performed periodically throughout the year at mandatory in-service trainings. • Lifeguards who are not achieving "good" standards according to the Coopers Test, will need to attend additional training sessions conducted by certified lifeguard Training Instructors and Water Safety instructors. This will help to improve their swimming skills. • Lifeguards who are selected to work at the beach must be American Red Cross Waterfront certified, have six months experience working at the Community Center, and have demonstrated excellent dependability and responsibility. These high expectations are to insure that all staff who are working off site are aware and following Maplewood policies and work well independently. 2 The TOWN will be able to participate in the final selection of guard staff should they desire, but the final hiring selection shall solely be the responsibility of MCC. e. Give an orientation to lifeguard staff on beach management, rules and regulations, preventive responsibilities, emergency procedures, operation of facility, suggest in-service training curriculum of the Bellaire Beach 2003 summer season. Administer Bellaire Beach for the entire 2003 beach season. 9. Conduct minimum of five in-service training sessions _(one every two weeks). In-services consist of both in and out of water training sessions. Attendance at these in-service training sessions will be mandatory. Life guarding skills will be evaluated at the "in-water" in-services, and information vital to the success of the aquatic program will be given at "dry-land" in-services. h. Visit Bellaire Beach a minimum of once per week during the months of June through August, to critique and advise staff on operations and gather input from participants. There will be an Aquatic Program Representative or Head Lifeguard available on site during times that the beach is open. Head lifeguards must be .a minimum of 18 years of age and have excellent guarding, customer service, and leadership skills. i. MCC administrative staff will also conduct "On the Job Evaluations" for lifeguards periodically throughout the year without previous warning to the staff being evaluated. The skills evaluated in an "On the Job Evaluation" may be guarding technique, CPR skills, first aid skills,, and prevention of accidents. After evaluating the lifeguard, the administrative staff will meet with the staff individually and discuss any critiques, or comments that they have to improve life guarding or teaching techniques. j. All employees will be evaluated for their performance formally at the end of the summer season. Employees will also be evaluated on a less formal basis midway through the summer. k. Ensure staff follows all policies and procedures as authorized providers of the St. Paul Chapter of the American Red Cross. I. Oversee the daily upkeep and cleaning of the Beach facilities including the guard house and toilets. Any maintenance or mechanical problems will be immediately reported to the TOWN. 91 M. Oversee use of other Bellaire Beach facilities including picnic shelter, picnic tables and grounds. Patrol entire park once per day to clean-up litter, empty trash receptacles into park dumpster as needed. Clean beachfront daily including removing weeds and other debris from shoreline. Remove weeds and remove trees which tend to grow in shallow water areas of beach. n. MCC agrees to abide by the requirements and regulations of the American with Disabilities Act of 1990 (ADA), the Human Rights Act (Minnesota Chapter 363), and (Title 7) of the Civil Rights Act of 1964. These laws deal with discrimination based on race, gender, disability, religion, sexual preference and sexual harassment. Violation of any of the above laws can lead to termination of this agreement. 5. That the TOWN will provide the following services: a. Provide proper signage for beach. b. Reimburse MCC for lifeguard salaries (as outlined by MCC) on a monthly basis. C. The TOWN hereby agrees to provide MCC with an annual fee of $16,500.00, payable in three (3) monthly payments of $5,500.00 each. The fee will be adjusted for beach closings due to poor weather and will be reflected in the monthly billing. d. The TOWN agrees to indemnify and hold harmless MCC, its officers, and employees from any liability, claims, damages, cost, judgments, and expenses including attorney's fees resulting directly or indirectly from an act or omission with respect to the suitability, design usual maintenance, and operations of the facilities provided by and maintained by the TOWN and its agents. The TOWN represents that said facilities are suitable for beach operation. e. All policies of insurance shall provide that the insurance company will notify MCC at least thirty (30) days prior to the effective date of any policy cancellation, modification, or non-renewal. f. The TOWN agrees to comply with the Minnesota Data Practices Act and all other State and Federal laws relating to data privacy or confidentiality. The TOWN will immediately report to MCC any requests from third parties for information relating to this Agreement. The TOWN agrees to promptly respond to inquiries from MCC concerning data requests. The TOWN agrees to hold MCC, its officers, department heads, and employees harmless from 0 any claims resulting from the TOWN's unlawful disclosure of use of the data protection under State or Federal laws. 6. This Agreement will remain in effect through September 1, 2003, and after which time the parties shall meet to discuss any renewal of this Agreement for the following year. IN WITNESS WHEREOF, the Town of White Bear and the City of Maplewood/Maplewood Community Center, have caused this Agreement to be executed on their behalf by their proper officers, Council and Board. TOWN OF WHITE BEAR By: ROBERT J..WEISENBURGER, Chair ATTEST: By: WILLIAM F. SHORT, Clerk-Treasurer CITY OF MAPLEWOOD By: MAYOR CITY MANAGER 5 Agenda # A o[10-,5-,f 0- MEMORANDUM TO: City Manager FROM: DuWayne Konewko, Environmental Health Official SUBJECT: SPECIAL TAX ASSESSMENT Wdified Rejected LOCATION: 2575 Carver Avenue DATE: April 28, 2003 INTRODUCTION An inspection was conducted on March 17, 2003, at approximately 11:15 a.m. at the address listed above to ascertain if the existing septic system was damaged by activities that occurred in the spring of 2001. During this inspection, it was discovered that effluent (untreated sewage) was being discharged to the surface. The location of this discharge was in the area of the septic tank. The discharging of this untreated effluent to the surface has created an imminent public health threat, which must be abated immediately in accordance with local and state rules and regulations. An imminent public health threat refers to a situation with the potential to immediately and adversely affect or threaten public health or safety. BACKGROUND A permit was issued in October of 1957 to install a septic tank and drainfield. The building file did not contain any other information/permit related to the septic system. The septic tank appears to be built of individual concrete blocks, which was standard practice in the 1950s and 1960s. The integrity of the septic tank has been compromised. The area immediately about the septic tank has collapsed creating a depression in the soil. This depression appears to be the result of the septic tank collapsing. The septic tank currently has a piece of plywood covering the top of the tank. A child's plastic pool and pieces of steel roofing material have also been placed over the area of the septic tank. DISCUSSION An order was issued and hand delivered to Patty Gearin (property owner) on April 2, 2003, at approximately 2:25 p.m. at the address listed above, requiring Patty Gearin to bring the property into compliance by April 15, 2003. An inspection conducted on April 17, 2003, revealed the subject property not in compliance with the previous order request. Therefore, a notice to abate subject property pursuant to Section 19-12 of The Code of Ordinances for the City of Maplewood was hand delivered to Patty Gearin for her signature. This notice to abate allows the City of Maplewood to take action to eliminate this imminent public health threat. In addition, this notice to abate also provides the city with a vehicle to recover the expenditures, plus twenty- five (25) percent, in the form of a special tax assessment levied against the property. This amount will be placed on the 2004 tax rolls. RECOMMENDATION Due to the creation of this imminent public health threat, and the potential effect on the public and the environment, I am recommending that the city council approve the resolution that allows the city, or an agent of the city, to repair the septic system located at 2575 Carver Avenue and assess back the costs associated with this repair to the property in the form of a special tax assessment. p: comdvpt\miscell\gearin cc Attachments 1. April 2, 2003 order memo 2. April 17, 2003 notice to abate 3. - Waiver document 4. Agreement between Patty Gearin and the City of Maplewood 5. City Council Resolution 6. April 17, 2003 photographs 7. Proposals for said project 2 Attachment 1 At 1 Together We Can April 2, 2003 Patty Gearin 2575 Carver Avenue Maplewood, MN 55119 Dear Ms. Gearin, An inspection was conducted on March 17, 2003 at approximately 11:15 a.m. at the address listed above to determine if the existing septic system was damaged by activities that occurred in the spring of 2001. Present at the inspection were: Chris Cavett, Assistant City Engineer, DuWayne Konewko, Environmental Health Official, and Ms. Patty Gearin, homeowner. A permit was issued in October of 1957 to install a "Septic Tank, Seepage Tank Drainfield, Sewer Line" (Permit. #354) at 2575 Carver Avenue in Maplewood. (Refer to attachment #1.) The building file did not contain any other information related to the septic system. However, the file did contain a well drilling permit that was issued in 1985.. (Refer to attachment #2.) The drilled well is located directly southeast of the house. The existing septic system (tank) is located in the backyard approximately 15 -20 feet from the house. The septic tank appears to be built of individual concrete blocks, which was standard practice in the 1950s and 1960s. The integrity of .the septic tank has been compromised. The area immediately about the septic tank has collapsed creating a depression in the soil. This depression appears to be the result of the septic tank collapsing. The septic tank currently has a piece of plywood covering the top of the tank. A child's plastic pool and pieces of steel roofing material have also been placed over the area of the septic tank. (Refer to photographs on pages 3- 7.) An inspection pipe was also observed in the area of the septic tank. You also indicated that you have not had the tank pumped in the last twelve years that you have resided at this address. I was not able to locate the drainfield due to the presence of frost and an area of ice immediately down slope of the existing tank. This area of ice was formed by effluent (untreated sewage) being discharged from your home. (Refer to photographs on pages 3 -7.) The point of discharge is located about the area of the septic tank. The discharging of this untreated effluent to the surface has created an imminent public health threat and must be abated immediately. An imminent public health threat refers to a situation with the potential to immediately and adversely affect or threaten public health or safety. Orders to bring your property into compliance and abate the imminent public health threat are listed on the.next page. Because of this imminent public health threat and the fact that the residence is served by an individual well, the city collected a water well sample on March 18, 2003 from the kitchen faucet and delivered this sample to the Minnesota Department of Health for analysis. The purpose of 3 !OFFICE OF C OM M UNITY DEVELOPMENT 651-770-4560 FAX: 651-748-3096 CITY OF MAPLEWOOD 1830 EAST COUNTY ROAD B MAPLEWOOD, MN 55109 collecting this water sample was to determine whether or not the well was adversely impacted by this imminent public health threat. The Bactichem sampling analytes were Nitrate/Nitrite Nitrogen, Total and Coliform. The results from this test came back negative for Coliform and below the laboratory background levels for Nitrate/Nitrite Nitrogen. The results from this laboratory anal can be found on page 8. Due to the location of the septic tank in relation to the area where the fill allegedly occurred in the spring of 2001, 1 do not believe the septic tank was damaged b these activities. However, if the drainfield was dama by compaction (compacted areas t experience deeper frost depths which may lead to the freezing of pipes) or was broken due to the presence of heavy equipment, it is conceivable that the sewer might experience problems. However, I do believe other factors (age of s materials used in construction of system, soil type and soil structure and lack of maintenance) may have contributed to this surface discharge problem. . In order to bring your property into compliance, the following items must be completed by April 15,2003: I am requiring that you immediately take action to abate the surface discharge of effluent from the dwelling that is responsible for creating "an imminent public health threat. To satisfy this order, I am requiring a holding tank with a.capacity of at least 2000 g allons be used in the interim period to collect the effluent from the dwelling. The holding tank is to be placed on or near the area where the existing non-conforming tank is located. Upon installation of the holding tank, vegetation must be established in the area where the work was performed. • The existing tank must be collapsed and removed from service. This requirement also applies to an other tank that is included as part of this non-conforming s • The holding tank must be equipped with an alarm to alert the homeowner that the tank is approximately seventy-five percent filled and needs to be pumped. The remaining twenty-five'percent is reserve capacity. A contractor(s) who is licensed by the Minnesota Pollution Control Agency must do the work required to. bring your property into compliance. The contractor shall notify the city at least two days in advance prior to starting work. • A permit issued by the City of Maplewood must be secured before any work on the 'project begins. • A contract with a licensed Minnesota Pollution Control Agency pumper must be entered into to ensure that the tank is pumped when the alarm goes off. • Keep people and animals away from the effluent discharge area behind the house. • Provide notification to the city when the project is complete. A permanent solution to resolving this problem will be to hook-up to the Maplewood sanitary sewer which may be available for hook-up in late fall 2003 or early spring 2004. 0 Failure to bring this property into compliance by April 14, 2003, will result in the City of Maplewood taking action on or about the 15 of April 2003 to abate this imminent public health threat. It is imperative that you contact me with any questions you may have regarding this order and /or if you have questions regarding the meaning of this order and/or do not understand what is being asked of you prior to the compliance date of April 14, 2003. Sincerely, u ayne Konewko Environmental Health Official c: Richard Fursman, City Manager Pat Kelly, City Attorney Melinda Coleman, Community Development Director Chuck Ahl, City Engineer Chris Cavett, Assistant City Engineer Attachments: I. Septic Permit 2. Well Permit 3. Photographs pages 3 — 7 4. Minnesota Department Of Health — Sample Results ATTACH1 1 P NEW CANADA TOWNSHIP Building Permit RAMSEY COUNTY No. c Sep Tarok Seepage Tangy N Drainfiel Sewer line' Permit 354 i Total Fee b a Structure Collectec,� --' Used A ate PERMISSION IS HEREBY GRANTED Owner's ------Address �-- r� Contractor --Address { To carry out the work specifi d in this permit on the following described property, subject to all rules and regulations and provisions S , of the Building Code or Town ordinances, all other applicable rules, regulations and provisions of law enacted and promulgated by municipal, I state and/or federal authority, and may be revoked upon violation of any of the above stipulations. NUMBER STREET SIDE BETWEEN WHAT STREETS I L a BLOCK ADDITION OR TRACT 1 1 SIZE OF TANK ( NUMBER OF GALS. ( DRAINFIELD NO. FEET DETAILS OR REMARKS r APPLICATION The undersigned hereby makes application for a permit to do Plumbing Work as herein specified, agreeing to do all work in strict accordance with all ordinances of the Town o ew Canada, SIGNED` _ AD R - 1 PENALTY FOR VIOLATION OF ANY OF THE PROVISIONS OF BUILDING CODE OR ORDINANCE: FINE FROM FIVE DOLLARS TO ONE HUNDRED DOLLARS OR IMPRISO ENT FOR FRO I' iVE. TO NINETY DAYS. For the TOWN OF NEW CC DA on ATTACHMENT 2 CITY OF MAPLEWOOD Building Permit RAMSEY COUNTY No. UMBING PERMIT ,l 9 N� 6168 (:: WELL KILLING PERMIT Total Fee Structure �, �1: Collected Used As_. Date / PERMISSION IS HEREBY GRANTED Owner -f-" , c, �,J G� W /� - '� a ddress _ =°, 7 'S_ �' �' Cant ractor A To carry out the work specified in this permit on the following described property, subject to all rules and regulations and provisions of the Building Code or City ordinances, all other applicable rules, regulations and provisions of law enacted and promulgated by municipal, state and /or federal aut hority, and may be revoked upon violation of any of the above stipulations. NUMBER STREET SID BETWEEN WHAT STREETS LOT BLOCK ADDITION OR TRACT SIZE OF WELL LOC ATION OF WEL CHARACTER OF WELL C- / Water Closet Bath Tub Drill Well Sewer Line Urinal__ Shower Bath Kitchen Sink Two Laundry Trays —Wafer Heater Wash Basins Floor Drain Garbage Disposal Dish Washer Automatic Washer Catch Basins Drinking Fountain l Heavy cast iron required throughout Air test required DETAILS OR REMARKS All water piping must be installed by a plumber bonded with the StN "Paul water Department,. APPLICATION The undersigned hereby makes application for a permit to do Plumbing Work as herein specified, agreeing to do all work in strict accordance with all ordinances of the City of Maplewoo SIGNED , -. — *. ADDRES,� ��` PENALTY FOR VIOLATION OF ANY OF THE PROVISIONS OF BUILDING CODE OR ORDINANCE: FINE FROM FIVE DOLLARS TO ONE HUNDRED DOLLARS OR IMPR F kFROM FIVE TO NINETY DAYS. For the CITY OF � EWOOD 7 ATTACHMENT 3 I S wr I h , _lw LUL k AS ct .' t;i:v t'.'�t.�`K�& l x,a ?� ol Aff 11Q V Tr y„ ryT 11 12 Minnesota Department Of Health - Environmental Laboratory Final Report - Client Capy - Report Of Analytical Results Program: LN Date Received: 18- MAR -2003 Program Name: MISCELLANEOUS Date Generated: 24- MAR -2003 Request Page: 1 of I I Samples: 200305063 - 2003050611 Date Reported: Sample No: 2003050631 Receiving Comments: - Coll Date Coll Time Site ID Town /Facility 18 -MAR -2003 1200 - 2575 CARVER AVE Field No Sampling Point Collected By DUWAYNE KONEWKO SAMPLE RESULTS * * * * * * * t * * * * * * * * * * * * * * * * * * ** Unit: BACTICHEM Result Rept Level Units Analvsis Date 69 Nitrate +Nitrite Nitrogen,Total c 0.05 0,05 mg /L as N 20 -MAR -2003 327 PA -Tot Coliform -DW (Colilert) Absent 18- MAR -2003 Group 190210 Sample Page 1 of 1 13 Ei mo 1 , i7v 5k "i -7� Together We Can Patty Gearin 2575 Carver Avenue Maplewood, MN 55119 Parcel No. 24.18.22.0010 Attachment 2 April 17, 2003 RE: IMMINENT PUBLIC HEALTH THREAT — PLEASE BE ADVISED THAT THIS LETTER SERVES AS A NOTICE TO ABATE PURSUANT TO SECTION 19-12 OF THE CODE OF ORDINANCES. CITY OF MAPLEWOOD Dear Patty Gearin, As a result of your non-compliance with a previously submitted order (hand delivered to you at the aforementioned address on April 2, 2003 at approximately 2:25p.m.) you are in violation of Section 19-3 of The Code Of Ordinances, Cit of Maplewood, which prohibits any condition, which creates a public health nuisance. You are also in violation of section 9-953(e) of The City of Maplewood's Individual Sewage T ' reatment System Ordinance that prohibits dischar of effluent to the surface. Because of your failure to not comply with the previously issued orders, the City of Maplewood is taking action to abate the imminent public health threat at your property pursuant to Section 19-12 of The Code Of Ordinances, City of Maplewood. The expenditures related to the abatement of this imminent public health threat, plus twenty-five (25) percent will be assessed against the property in the form of a special tax. The surface discharging of effluent poses an imminent public health threat to the public, environment, and y ourself. It is imperative that you contact me with any questions you may have regarding this notice and/or if you have questions regarding the meaning of this notice and/or do not understand what is being required of you. I can be reached at (651) 770-4567. Sincerely,, DuWayne Konewko City of Maplewood OFFICE OF COMMUNITY DEVELOPMENT Acknowledgement of said noticen/Date Patty Gearin Property Owner 14 651-770-4560 FAX: 651-743-3096 CITY OF MAPLEWOOD 1830 EAST COUNTY ROAD 8 MAPLEWOOD, MN 55109 Attachment 3 WAIVER 1, Patty Gearin, have been advised of my rights to notice of a hearing, a public hearing and right to appeal the assessment levied on my property, 2575 Carver Avenue, Maplewood, Minnesota, Parcel Number 24.28.22.12.0010. This assessment is being levied with respect to the City of Maplewood's expenses associated with action to abate the surface discharge of effluent from the property described above, by collapsing the existing holding tank and removing it from service, installing a new holding tank, and returning vegetation to its preexisting condition. By executing this Waiver, I hereby waive my right to notice of hearing, the right to a public hearing on the assessment and rights of appeal for this assessment under Minnesota Statute Sections 429.061 and 429.081 (attached hereto). /I I I I A L1 t&AXZ !4 A X Patty 1 1 Minnesota Statutes Section 429.061 Assessment procedure. Subdivision 1. Calculation, notice. At any time after the expense incurred or to be incurred in making an improvement shall be calculated under the direction of the council, the council shall determine by resolution the amount of the total expense the municipality will pay, other than the amount, if any, which it will pay as a property owner, and the amount to be assessed. If a county proposes to assess within the boundaries of a city for a county state-aid highway or county highway, including curbs, gutters, and storm sewers, the 15 resolution must include the portion of the cost proposed to be assessed within the city. The county shall forward the resolution to the city and it may not proceed with the assessment procedure nor may the county allocate any cost under this section for property within the city unless the city council adopts the resolution approving the assessment. Thereupon the clerk, with the assistance of the engineer or other qualified person selected by the council, shall calculate the proper amount to be specially assessed for the improvement against every assessable lot, piece or parcel of land, without regard to cash valuation, in accordance with the provisions of section 429.051. The proposed assessment roll shall be filed with the clerk and be open to public inspection. The clerk shall thereupon, under the council's direction, publish notice that the council will meet to consider the proposed assessment. Such notice shall be published in the newspaper at least once and shall be mailed to the owner of each parcel described in the assessment roll. For the purpose of giving mailed notice under this subdivision, owners shall be those shown to be such on the records of the county auditor or, in any county where tax statements are mailed by the county treasurer, on the records of the county treasurer; but other appropriate records may be used for this purpose. Such publication and mailing shall be no less than two weeks prior to such meeting of the council. Except as to the owners of tax exempt property or property taxes on a gross earnings basis, every property owner whose name does not appear on the records of the county auditor or the county treasurer shall be deemed to have waived such mailed notice unless the owner has requested in writing that the county auditor or county treasurer, as the case may be, include the name on the records for such purpose. Such notice shall state the date, time, and place of such meeting, the general nature of the improvement, the area proposed to be assessed, the total amount of the proposed assessment, that the proposed assessment roll is on the file with the clerk, and that written or oral objections thereto by any property owner will be considered. The notice must also state that no appeal may be taken as to the amount of any assessment adopted pursuant to subdivision 2, unless a written objection signed by the affected property owner is filed with the municipal clerk prior to the assessment hearing or presented to the presiding officer at the hearing. The notice shall also state that an owner may appeal an assessment to district court pursuant to section 429.081 by serving notice of the appeal upon the mayor or clerk of the municipality within 30 days after the adoption of the assessment and filing such notice with the district court within ten days after service upon the mayor or clerk. The notice shall also inform property owners of the provisions of sections 435.193 to 435.195 and the existence of any deferment procedure established pursuant thereto in the municipality. In addition, the notice mailed to the owner must state in clear language the following information: (1) the amount to be specially assessed against that particular lot, piece, or parcel of land; W. (2) adoption by the council of the proposed assessment ma be taken at the hearing; (3) the right of the property owner to prepay the entire assessment and the person to whom prepayment must be made; (4) whether partial prepayment of the assessment has been authorized by ordinance; (5) the time within which prepayment may be made without the assessment of interest; and (6) the rate of interest to be accrued if the assessment is not prepaid within the required time period. Subd. 2. Adoption; interest. At such meeting or at any adjournment thereof the council shall hear and pass upon all objections to the proposed assessment, whether presented orally or in writing. The council may amend the proposed assessment as to any parcel and by resolution adopt the same as the special assessment against the lands named in the assessment roll. Notice of any adjournment of the hearing shall be adequate if the minutes of the meeting so adjourned show the time and place when and where the hearing is to be continued. The council may consider any objection to the amount of a proposed assessment as to a specific parcel of land at an adjourned hearing upon further notice to the affected property owner as it deems advisable. At the adjourned hearing the council or a committee of it may hear further written or oral testimony on behalf of the objecting property owner and may consider further written or oral testimony from appropriate city officials and other witnesses as to the amount of the assessment. The council or committee shall prepare a record of the proceedings at the adjourned hearing and written findings as to the amount of the assessment. The amount of the assessment as finally determined by the council shall become a part of the adopted assessment roll. No appeal may be taken as to the amount of any assessment adopted under this section unless written objection signed by the affected property owner is filed with the municipal clerk prior to the assessment hearing or presented to the presiding officer at the hearing. All objections to the assessments not received at the assessment hearing in the manner prescribed by this subdivision are waived, unless the failure to object at the assessment hearing is due to a reasonable cause. If the adopted assessment differs from the proposed assessment as to any particular lot, piece, or parcel of land, the clerk must mail to the owner a notice stating the amount of the adopted assessment. Owners must also be notified by mail of any changes adopted by the council in interest rates or prepayment requirements from those contained in the notice of the proposed assessment. The assessment, with accruing interest, shall be a lien IN upon all private and public property included therein, from the date of the resolution adopting the assessment, concurrent with general taxes; but the lien shall not be enforceable against public property as long as it is publicly owned, and during such period the assessment shall be recoverable from the owner of such property only in the manner and to the extent provided in section 435.19. Unless otherwise provided in the resolution, all assessments shall be payable in equal annual installments extending over such period, not exceeding 30 years, as the resolution determines, payable on the first Monday in January in each year, but the number of installments need not be uniform for all assessments included in a single assessment roll if a uniform criterion for determining the number of installments is provided by the resolution. Assessments on property located in a targeted neighborhood as defined in Laws 1987, chapter 386, article b, section 4, may be payable in variable annual installments if the resolution provides for a variable payment. The first installment of each assessment shall be included in the first tax rolls completed after its adoption and shall be payable in the same year as the taxes contained therein; except that the payment of the first installment of any assessment levied upon unimproved property may be deferred until a designated future year, or until the platting of the property or the construction of improvements thereon, upon such terms and conditions and based upon such standards and criteria as may be provided by resolution of the council. If special assessments against the property have been deferred pursuant to this subdivision, the governmental unit shall file with the county recorder in the county in which the property is located a certificate containing the legal description of the affected property and of the amount deferred. In any event, every assessment the payment of which is so deferred, when it becomes payable, shall be divided into a number of installments such that the last installment thereof will be payable not more than 30 years after the levy of the assessment. All assessments shall bear interest at such rate as the resolution determines. To the first installment of each assessment shall be added interest on the entire assessment from a date specified in the resolution- levying the assessment, not earlier than the date of the resolution, until December 31 of the year in which the first installment is payable, and to each subsequent installment shall be added interest for one year on all unpaid installments; or alternatively, any assessment may be made payable in equal annual installments including principal and interest, each in the amount annually required to pay the principal over such period with interest at such rate as the resolution determines, not exceeding the maximum period and rate specified above. In the latter event no prepayment shall be accepted under subdivision 3 without payment of all installments due to and including December 31 of the year of prepayment, together with the original principal amount reduced only by the amounts of principal included in such installments, computed on an annual amortization basis. When payment of an assessment is deferred, as authorized in this subdivision, interest thereon for the period of deferment may be made payable annually at the same times as the principal installments of the assessment would have in been payable if not deferred; or interest for this period may be added to the principal amount of the assessment when it becomes payable; or, if so provided in the resolution levying the assessment, interest thereon to December 31 of the year before the first installment is payable may be forgiven. Subd. 3. Transmitted to auditor, prepayment. After the adoption of the assessment, the clerk shall transmit a certified duplicate of the assessment roll with each installment, including interest, set forth separately to the county auditor of the county to be extended on the proper tax lists of the county; but in lieu of such certification, the council may in its discretion direct the clerk to file all assessment rolls in the clerk's office and to certify annually to the county auditor, on or before November 30 in each year, the total amount of installments of and interest on assessments on each parcel of land in the municipality which are to become due in the following year. If any installment and interest has not been so certified prior to the year when it is due, the clerk shall forthwith certify the same to the county auditor for collection in the then succeeding year; and if the municipality has issued improvement warrants to finance the improvement, it shall pay out of its general funds into the fund of the improvement interest on the then unpaid balance of the assessment for the year or years during which the collection of such installment is postponed. All assessments and interest thereon shall be collected and paid over in the same manner as other municipal taxes. The owner of any property so assessed may, at any time prior to certification of the assessment or the first installment thereof to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the municipal treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption thereof; and, except as hereinafter provided, the owner may at any time prior to November 15 of any year, prepay to the treasurer of the municipality having levied said assessments, the whole assessment remaining due with interest accrued to December 31 of the year in which said prepayment is made. If the assessment roll is retained by the municipal clerk, the installment and interest in process of collection on the current tax list shall be paid to the county treasurer and the remaining principal balance of the assessment, if paid, shall be paid to the municipal treasurer. The council may by ordinance authorize the partial prepayment of assessments, in such manner as the ordinance may provide, prior to certification of the assessment or the first installment thereof to the county auditor. Subd. 4. Collection, tax exempt property. On the confirmation of any assessments the clerk shall mail to the county auditor a notice specifying the amount payable by any county, to the clerk or recorder of any other political subdivision anotice specifying the amount payable by the political subdivision and to the owner of any right-of-way, at its principal office in the state, a notice specifying the amount payable on account of any right-of-way. The amount payable on account of any right-of-way or public property shall In be payable to the municipality's treasurer and shall be payable in like installments and with like interest and penalties as provided for in reference to the installments pa on account of assessable real property, except that interest accruing shall not begin to -run until the notice provided in this subdivision has been properly given and 30 days thereafter have elapsed. The governing body of any such political subdivision shall provide for the payment of these amounts and shall take appropriate action to that end. If the assessment is not paid in a single installment, the municipal treasurer shall annually mail to the owner of any right-of-way and, as long as the property is publicly owned, to the owner of any public property a notice stating that an installment is due and should be paid to the municipal treasurer of the municipality which levied the special assessment. The municipality may collect the amount due on account of the right-of-way of any railroad or privately owned public utility by distress and sale of personal -property in the manner provided by law in case of taxes levied upon personal property or by suit brought to enforce the collection of this indebtedness unless a different method of collecting such amounts is provided for by any contract between the owner of any right-of-way and the municipality. Subd. 5. Special assessments; administrative expenses.- Notwithstanding any general or special law to the contrary, a municipality shall pay to the county auditor all administrative expenses incurred by the county under subdivision 3 for each special assessment of any local improvement certified by the municipality to the county auditor. HIST: 1953 c 398 s 6; 1955 c 811 s 2; 1957 c 5 s 2; 1957 c 699 s 1; 1961 c 77 s 1; 1961 c 525 s 5-7; 1963 c 771 s 2-4; 1965 c 877 s 3; 1969 c 1045 s 1; 1969 c 1095 s 1; 1974 c 314 s 2; 1976 c 195 s 2; 1976 c 324 s 18; 1980 c 509 s 164; 1980 c 560 s 5; 1980 c 607 art 11 s 1,2; 1984 c 478 s 2; 1984 c 543 s 50; I Sp 1985 c 16 art I s 3; 1986 c 315 s 2; 1986 c 444; 1986 c 473 s 10,11; 1987 c 344 s 3; 1987 c 386 art 6 s 2; 1991 c 342 s 8; 1993 c 375 art 5 s 33; art 17 s 17 Minnesota Statutes Section 429.081 Appeal to district court. Within 30 days after the adoption of the assessment, any person aggrieved, who is not precluded by failure to object prior to or at the assessment hearing, or whose failure to so object is due to a reasonable cause, may appeal to the district court by serving a notice upon the mayor or clerk of the municipality. The notice shall be filed with the court administrator of the district court within ten days after its service. The municipal clerk shall furnish appellant a certified copy of objections filed in the assessment proceedings, the assessment roll or part complained of, and all papers necessary to present the appeal. The appeal shall be placed upon the calendar of the next general term commencing more than five days after the date of serving the notice and 20 shall be tried as other appeals in such cases. The court shall either affirm the assessment or set it aside and order a reassessment as provided in section 429.071, subdivision 2. If appellant does not prevail upon the appeal, the costs incurred shall be taxed by the court and judgment entered therefor. All objections to the assessment shall be deemed waived unless presented on such appeal. This section provides the exclusive method of appeal from a special assessment levied pursuant to this chapter. HIST: 1953 c 398 s 8; 1961 c 525 s 9; 1978 c 749 s 2; 1980 c 607 art I t s 3; ISp1986 c 3 art I s 82 a Attachment 4 AGREEMENT Removal and Replacement of Septic System at 2575 Carver Avenue Maplewood, Minnesota This Agreement, entered into this 17 day of April , 2003 by and between: Patty Gearin hereinafter referred to as "Owner" and The City of Maplewood, a municipal corporation organized under the laws of the State of Minnesota, hereinafter referred to as the "City." WHEREAS, upon the City's inspection of Owner's property at 2575 Carver Avenue, Maplewood, Minnesota, Parcel Number 24.18.22.12.0010, ("Property"), surface discharge of effluent from a septic tank located on Property was found; WHEREAS, due to the effluent's potential effect on the public and the environment, the City and the Owner wish to properly collapse the existing holding tank, remove it from service, install a new holding tank and return the vegetation to its preexisting condition; WHEREAS, the Owner has supported the above work on her property by the City and has agreed to payment of the proposed assessment in the amount of $ not to exceed 6,250.00 as follows: a. Gearin - PIN 24.2 8.22.12.00 10 Removal and Installation: $ refer to total 25% Expenses: $ refer to total Total: not to exceed 6,250.00 WHEREAS, the Owner has been advised of her right to notice and a public hearing and right to appeal concerning the assessments proposed against the Property in the amount of $ * 6,250.00; WHEREAS, the Owner and the City have reached an agreement concerning the assessment against the Property and the Owner agrees to waive the notice of hearing, hearing and the right to appeal said assessment pursuant to Minnesota Statutes Section 429.061, et al; WHEREAS, Minnesota case law supports waiver of assessment procedures such as the right of notice and public hearing. In Re Nemzek, 58 N.W.2d 746 (Minn. 1953); WHEREAS, Owner expressly waives her right of appeal under Minnesota Statute Section 429.081; WHEREAS, Owner has full knowledge and been advised of her legal rights with respect to waiving the right to notice, right to hearing and right to appeal and has had an opportunity to review this Agreement with legal counsel. NOW, THEREFORE, Owner hereby waives her right to notice of hearing, hearing for assessment and rights of appeal pursuant to Minnesota Statute Section 429.061, et al. Owner further agrees that the assessment amount of $ * 6,250.00 shall be levied against her parcel as follows: a. Peterson - PIN 24.28.22.12.0010 22 Removal and Installation: 25% Expenses: Z, Total: $ Por S That the amount of assessment shall be placed by the Ramsey County Auditor on the 2004 tax rolls. SRI A A Patty Geal CITY OF MAPLEWOOD By Its Mayor By Its City Manager 23 Attachment 5 CITY OF MAPLEWOOD RAMSEY COUNTY, MINNESOTA RESOLUTION No. RESOLUTION APPROVING REPAIR AND REPLACEMENT OF SEPTIC SYSTEM AT 2575 CARVER AVENUE AND ORDERING THE COST OF REPAIR AND REPLACEMENT TO BE ASSESSED ON THE PROPERTY. WHEREAS, upon the City of Maplewood's inspection of Patty Gearin ("Owner")'s property at 2575 Carver Avenue, Maplewood, Minnesota, Parcel Number 24.18.22.12.0010 ("Property"), surface discharge of effluent from a septic tank located on the Property was found; WHEREAS, due to the effluent's potential effect on the public and the environment, the City and the Owner wish to properly collapse the existing holding tank, remove it from service, install a new holding tank and return the vegetation to. its preexisting condition; WHEREAS, pursuant to Section 19-12 of the Maplewood Code of Ordinances, the Owner has been served with notice by the City stating that the above work on the property must be completed; WHEREAS, the Owner has stated that she is financially unable to properly perform the above work in time stated in the City's notice; WHEREAS, the City may take action to perform the above work on the Property; WHEREAS, the Owner supports the above work on her Property by the City and has agreed to payment of the proposed assessment: a. Gearin - PIN 24.28.22.12.00 10 Removal and Installation: 25% Expenses: Total: $ refer to total. $ refer to total. $ * not to exceed 6,250.00. WHEREAS, Ms. Gearin, based on an agreement for the assessment amount of $ * 6,250.00 * for removal of the Materials from the Property, agrees to waive the notice of hearing, hearing and right to appeal pursuant to Minnesota Statute Section 429.061, et al; WHEREAS, Ms. Gearin has agreed and hereby directs the City of Maplewood to place the respective total amount of assessment as follows: a. Gearin, $ * 6 2 50.00 , ; with the Ramsey County Auditor for the 2004 property tax rolls. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA THAT: The City and Ms. Gearin have agreed to an assessment amount for the above work on the Property in the total amount of $ * 6,250.00, said amount representing the following: Removal and Installation: $ refer to total 25% Expenses: $ refer to total 24- Total: $ * 6,250.00 Adopted by the City Council of Maplewood this day of , 2003. Robert Cardinal, Mayor AYES: NAYS: ATTEST: Karen Guilfoile, City Clerk 25 0 WA W • w FROM PHONE NO. Mar. 29 2002 11:01PM P2 Attachment 7 calvra lutilities, I fie., 2392 Letbel Street Whi Bear Lake, MN 551 1 (k (651) 762 - 500 F (651) 762 - 2600 Proposal Mope: Date: p submitted to: Got of Maplewood Attn: D Konewko b Jo 651-770-4567 Nmef- Street: I83o E Co Rd 6 2575 Carver ave City. State and Zip Code: kb Location: M MN 55109 Maplewood, MN' April 21, 2003 necessary to'complete the work as follows. - We Propose to finish ail labor, mat Orr Ma 5, 2003 We will install 2 - 1 000 g allon septic-tanks We will schedule the pumping of-the existing tads-to-be-paicLfc&-b-e- the Cit of Maplewood. We will include an alarm for the holding tanks. There will be no site restoration. If restoration is needed this will be an additional charge of $1,009-00-. We propose to famish material and labor - complete in accordance with the above .S ifications for the sum of* three thousand nine hundred Pay to be made as f.bilows: To be paid in full upon completion. An-me"al Is guaranteed to be as specjfj - All wo& to bezompleted in -a-workmanlike manner aocording to Standard practices. i If2% per month charge on accourft over 30 days. All agreements contingent upon strike, accident or delays beyond our control. owner to carry fire, tornado, and othe.- necAw.sa�insA ira ce Any frost, ground water, or solid rock excavation will be an extra charge. All private underground utilities will be the responsibility of the home owner, Authorized Si tore: NoW.; This proposal may be withdmw-n-b within 30 days.- A . cceptance of Proposal: The abbye pieces, specffications and conditions ate satisfactory and are hereby accepted. You are authorized to do the work as specified. P wilrbe made as outlined above. Date -of Acce Sig n a ture: ature: 30 v -t t v v! A+ V v V i V V! 3 C14L v V 1. 'f L. V v Z 4 1 A% V J V L V i l 11 L 1 1 1 `1 V J v V J. PROP 1�1I���D OSiAL u APP 0 3 2003 UNt?ERGROUNV UTILITY CONT RACTORS 7137 20TH AVENUE NORTH CENTERVILLE MN 55038 • PH0NF-:..£51- 429 -2669 CV'-TY OF DATE � � � IJ OB No. U)oc:) ra L TA04 QUANTITY DESCRIPTION UNIT EXTENSION R MR K O N LW £.,.K.O AS P&P. CX..)R.. p pow E. G0 N v &p-s 1 a-' I d r,l A 13 U U iL2L ' GOS-" TO d Y w 1 T H A N E.W 7.CXD 6P4\C .Lr-nO� - _ A 5 5 Cxo 31 AGENDA ITEM TO: FUohond Funsrnen City Manager � ,nhyr-onnc� FROM: _ Chades/\h|. Public Works Director/City Engineer Dom_ Chris Cavott Assistant City Engineer �oduz��d D8odi��d SUBJECT: Kennard/Frost Area Street Improvements, P O2-1O ' a. Resolution Calling for Public Hearing (8 parcels) ~-"---- -� b. Ordering Assessment Hearing DATE: April 22, 2003 Introduction The public hearing for this project vvasootue]k/hek]onJanuary27 During the preparation of the assessment statements, it was discovered that six properties had inadvertently been missed in the Notice of Public Hearing, which was sent in January. The city council shall consider approv the attached resolutions: . UimgfVrPub|ioHeehn � and C)rdohngthe AeseosnmentHeehng. Both heahngsvvou|dbo held ot7:DOp.rn.onpWond ��ay12'2003. -�' Backg round We have checked our records and these six properties had been included in the general informational mailings, invitat for neighborhood meet and design quest however were mistakenly excluded from the legal notice of public hearing. The nix parcels are shown on the attached location map and are listed below: PIN 15-29-22-42-0025 PIN 15-29-22-42-0031 P|KJ 1 PIN 1 33 PIN 1 5-29-22-42-0034 PIN 1 1B15Man/knoUAvenue 1872 Prosperity Avenue 1871Marvkno||Avenue 1885MaryhnoUAvenue 1891 Marvhno||/4venue 189QMarykno||Avenue As part of the MN Statute Chapter 428 Improvement process, a public hearing � must be held for these six properties to determine benefit, or the city may not consider them assessments. . VVe have consulted with the city attorney's office and have concluded that a second public hearing may be held for these six properties to determine feaoibi|itvand bene�t. Holding the public hearing andeasessrnenthearingettheoarnerneetingisno unoornrnon. The (�itv�f {]akda|e exernp|e public hearings and asoeoornenthearings for street -� impr projects at the sarnerneeting. Recommendation It is recommended that the city council approve the attached resolutions: Calling for Public Hearing and Calling for Assessment Hearing for the Kennard/Frost Area Street Improvements, City Project 02-10. Budget Impact There would be no impact to the approved budget based on the above recommendation. The proposed assessments to these properties were included in the original financing plan, which was approved in January. Chi L jW Attachments: Site Plan Resolutions (2) 1956 FROST AVE E 1954T Fm 46 2 1890 rn 16"30 7,N 759 { 7 � 3603 1635 rn ------------ ----------- FROST AVE E ,<ENIVAP,t, / -- / Z OST oz 2 1890 1870 71 A A 18-66 185 ,<ENIVAP,t, / -- / Z OST oz WHEREAS, pursuant to resolution of the council adopted June 1O,2002 report had been prepared b« the city engineering division with reference to the improvement of Kennard/FrootArea Streets, City Project O2-1O'andsaidnaportvveoreoeivedbvthemzunni|nn January 13 ' WHEREAS, the report provided information regarding whether the proposed proj is necessary, cost-effective, and feasible, and WHEREAS, a public hearing was held on January 27 for the cjtvcouncil to consider the irnprovernentin accordance vviththe nepo�and the aaseesrnont benefiting property for all or portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 428 WHEREAS, the improvement was ordered by the city council on January 27.2003, following the public hearing, and WHEREAS, it was later determined that the following 'six parcels had inadvertently not been sent notice of the original public hearing: F^|N 15-29-22-42-0025, PIN 1 1 P|hJ 15-29-22-42-0032, PIN 1 ` PIN 15-29-22-42-0034, MN 15-29-22-42-0035. 1915Man/kno||Avenue 1872 Prosperity Avenue 1871K4arvhno{!Avenue 1885 Marykno||/4venue 1891 yWarykno||Avenue 1889Marykno|| Avenue, and WHEREAS, a public hearing ia still desired to determine whether the proposed pro 'bs necessary, cost-effective, etkeot|m� and feasible, as it relates to the six parcels referenced above, NOW, THEREFORE, BE[T RESOLVED By THE CITY COUNCIL OF MAPLEVVOO[\ MINNESOTA: 1. The council will consider the Kennard/Frost Area Street Improvements in accordance with the report and the assessment of abutting propertv for aUoraporUonofthe cost of the improvement pursuant to Minnesota Statutes, Chapter 4 29 at an estimated total cost of the improvement of $3,160,500. 2. A public hearing shall beheld on such proposed improvement on the 12thday of May 2003 in the council chambers of city hall at 7 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. RESOLUTION ORDERING ASSESSMENT ROLL HEARING WHEREAS, the clerk and the engineer have, at the direction of the council, prepared an assessment roll for the Kennard/Frost Area Street Improvements, City Project 02-10, and the said assessment roll is on file in the office of the city engineer, and WHEREAS, a public hearing will be held at 7:00 p.m. on May 12, 2003, to determine whether the proposed project is necessary, cost-effective, and feasible, as it relates to the six parcels referenced below: PIN 15-29-22-42-0025, PIN 15-29-22-42-0031, PIN 15-29-22-42-0032, PIN 15-29-22-42-0033, PIN 15-29-22-42-0034, PIN 15-29-22-42-0035, 1915 Maryknoll Avenue 1872 Prosperity Avenue 1871 Maryknoll Avenue 1885 Maryknoll Avenue 1891 Maryknoll Avenue 1899 Maryknoll Avenue, and WHEREAS, a May 12th, 2003, assessment hearing was ordered by the city council on April 14, 2003, and WHEREAS, it is still desired to include the six above referenced parcels in the assessment roll for the Kennard/Frost Area Street Improvements, and WHEREAS, the city council may still elect, following the public hearing, to exempt the six above referenced parcels from the assessment roll if public benefit has is not determined. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The above referenced parcels shall be included in the assessment hearing to be held on the 12th day of May 2003, at the city hall at 7:00 p.m., following the public hearing, to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owners of all property affected by said assessment. 3. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement the area to be assessed, that the proposed assessment roll is on file with the clerk and that written or oral objections will be considered. AGENDA NO. (9�� AGENDA REPORT Actkon� Co TO: Richard Fursman, City Manager Dat� FROM: Karen Guilfoile, City Clerk or " R DATE: April 21, 2003 RE: Temporary Gambling Resolution Introduction Lawrense Kaiser, on behalf of Moose Lodge 963 and VFW 8901, located at 1946 English Street has submitted application for a temporary gambling permit to be used at the Ramsey County Fair. They will be selling pull-tabs on July 1 0th and 13 th from 12:00 noon to midnight. This is an annual event for Moose Lodge. Funds will be used for rehabilitation of disabled and needy veterans and to promote Americanism among other things. In order for the State of Minnesota to issue a temporary license, approval of the following resolution from the City is required: RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary permit for lawful gambling is approved for VFW 8901. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE,, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Agenda# TO: Richard Fursman, City Manager FROM: Karen Guilfoile, Cit Clerk I DATE: April 21, 2003 RE: Food Permit Approval and Waiver of Fee Introduction to b C oun , ij Date Ea el 0 s" e Boy Scout Troop 64 is having a their annual fund raiser garage sale in the parking lot at Cross Lutheran Church located at 1945 Prosperity Avenue. The event will be held on Saturday, Ma 17. In conjunction with the rummage sale, the Troop is requesting a food permit to sell hot do candy bars and pop to raise additional funds. Background The Troop will rely on donations from the community and church congregation for items to include in their sale. The proceeds raised from the garage sale and from the sales of food will be used to purchase equipment for the Troop to use on camping trips, leadership training scholarships for the scouts and to start a replacement troop trailer fund. They are requesting that the City waive the $46.00 permit fee as has been done in past years. Recommendation It is recommended that the City Council approve the miscellaneous permit to sell food at Cross Lutheran Church and to waive the $46.00 permit fee. AGENDA ITEM- AA TO: FROM: RE: DATE: Endomrsed Mayor and City Council 0 ( 1; r " d P e Cte Richard Fursman, City Manager Proclamation — Stephanie Sward Hometown Day April 21, 2003 Introduction Each year the University of Minnesota honors one softball player with a special `Hometown Day" ceremony. On May 3, 2003, the University of Minnesota will feature Maplewood native Stephanie Sward as our "Hometown Days" student athlete. During the ceremony, U of M will be asking officials representing the town of Maplewood to join Stephanie's family and friends on the field to honor Stephanie and her hometown. Recommendation It is recommended that the City Council approve the attached proclamation and declare the date of May 3, 2003 as the Official Stephanie Sward Hometown Day in the City of Maplewood. A- Won by Date TX' ,' " - 41 d. � i� .. _ t 6 J ��� .",�.a .. � � J"' � J� �"°4` 1 "L -#i � rd It � ��3�y tc A. tt 4 - ' r I I t-yWy �Iyj Whereas, the City of Maplewood Minnesota is actively concerned and involved in nurturing and supporting the c7f educational and physical development and achievements of its natives and residents, and Whereas, the achievements academically and athleticall of our native citizen Stephanie Sward are a source of g reat communit pride and interest as she represents our hometown in the nation and at the Universit of Minnesota as an accomplished athlete and student, and Whereas, she will be especiall honored during ceremonies at the Universit of Minnesota and "Rainbow Foods Hometown Da " celebration of her achiev is representative of the reco our Cit supports, Therefore, as Mayor of the City of Maplewood, Minnesota, I hereby do ordain and declare the date of MA Y 3 2 003 A S THE OFFICIAL S TEPHA NIE S WA RD HOME TO WN DA Y IN THE CITY OF MAPLE WOOD. PR BY THE CITY C0 UNCIL OF THE CITY OF AIMPLEWOOD THIS 3 "" DAY OF MAY 2003. Bob Cardinal, Ma City of Maplewood, Minnesota AGENDA NO. k TO: City Council FROM: Richard Fursman I City Manager RE: Car Allowance Actlo b c ol , 111cil Rcjccted�� As we discussed at my performance evaluation on April 14, 2003, because of the salary cap law that ties public employee's salaries to the governor's salary, I am not eligible for any increase to my salary. This means that I was only eligible for a small fraction of the annual adjustment (COLA) that other employees received on January 1, 2003. In addition, I am not eligible for an anniversary pay increase or merit pay. My only salary-related request is that you discontinue paying me a car allowance of $450 per month ($5,400 per year) and instead pay the same amount as salary. I would then be eligible for mileage reimbursement for actual miles driven on City business at the City-approved rate. 0 1 1 11 0 1 0 Please consider my request to convert my approved car allowance into salary. 4 AGENDA ITEM NO To.- From: Subject Date: Introduction: Melinda Coleman,, Asst. City Manager Paul Schlingman, Chief Building En I nk Approval of energ management system grade 4/21/2003 Ac art n ',v PZ ej The Building Maintenance Division requested the upgrade of the energy management system at the community center in 2003. Staff is requesting that the purchase and installation of a Trane Summit system be approved. Background: In December of 2002 the main board for the Tracer 100 energ management failed. Staff called out Cramer Building Services to repair or replace the board. At that time the cost of the board was approximatel $10,000.00. The board is a critical component to the operating system. Cramer agreed to loan the Cit a used board with the understanding that we had budgeted to upgrade the system in 2003. Since the original s is a Trane product. The upgrade must also be a Trane product. Cramer Building Services is the local Trane Compan Representative. For this reason onl one bid was received for the upgrade. Recommendation: It is recommended that the City Council approve the purchase and installation of a Trane Summit energy management system at the Maplewood community center. Lf U I al '41\AVIIcA L U I L U I I V U ,: U U I U Cramer Proposal Building Services Prepared For. Date: 41912003 Cit of Maplewood 1830 East Count Road B Proposal No: B-30041 Maplewood, MN 55109 Attn: Paul Schfingman Job Name: Custom& Contract NO: Summit Up for Community Center and Utilities B-30041 MCC Upgrade.DOC Delivery Terms: Pa Terms: Freight Allowed & Prepaid, F.O.B. Factor Net 30 Days Cramer Building Services is pleased to provide the enclosed proposal for y our review and approval. Community Center Scope • Replace Tracer 100 Panel with Summit Building Control Unit (BCU) in Community Center - Standard Capacity BCU - Two (2) Communications Boards (Comm3 and Comm4) - Ethernet Card Rewire around DDC VAV Command Unit • Load Tracer Summit Software on owner-provided PC (see spec requirements below) • Programming, commissioning, graphics, and as-built documentation • Owner Training (24 hours) Public Works Building Scope Replace Tracer 100 Panel with Summit Building Control Unit (BCU) in Community Center - Standard Capacity BCU - Two (2) Communications Boards (Comm3 and Comm4) - Ethernet Card Install Web Server Device - Create Graphics for Web Server Programming, commissioning, graphics, and as-built documentation Components provided in this proposal: • Two (2) Tracer Summit Building Control Units (replaces 100s) • One (1) Trane Web Server • One (1) Tracer Tracer Summit Software Package for the Community Center • PC Paintshop Software for Graphics Clarifications: • Owner to provide PC with following sp ons - Pentium 700MHz processor or greater - 128MB RAM (256MB preferable) - CD-ROM - 17" Monitor is recommended - Windows 2000 or XP • Owner to provide connection to Ethernet LAN • Owner to provide remote access software Graphics to include Three (3) floorplans scanned in from owners documentation — temp displays One (1) display per major mechanical equipment (AHUs etc) Boiler and Chiller Display Standard VAV Graphics Summary Display per building Cramer Budding-Services- 5916 Pleasant Avenue South, Minneapolis, MN 55419 Phone: W.8&_-_-7,-232- FAX 612.861.7827 APR, 9, 2003 1 :40PM CRAMER BUILDING SKIS NO, 0070 P. 2i ? service Proposal Lead Time'. ® Lead time to begin this prpject_is-60. days_frQm_ nee Pricing: ................................. ...... $26,200. 00 Total Price (loss PC) ...... ...... 0 Add 1,900. to provide Personal Comput"4 ................................ .............. _ ....................... 00.00 Add to change boiler control to tend--tag ................... F ......................... ___ ................. I ...... $ 1,4 Factory Incentive (rebate conditions apply) ................................ .....,,..,..............,DEDUCT .. .............................. ......DEDUCT $ 1.500 April 30 2003 is the last day for r e bates to apply, We will have to order the BCUs and Software prior to that date for li We can probably start the conversion so metime in mid-June. Miscellaneous; rmined not to be on the tem Trane Regarding the issues with the York ChUlej.PaneL__If the-probtem. has- alreadoieen dete ubleshoot the of the e I would budget $300 or SO for us to be there while York is present to tro sys The pricing is subject to change after sixty (60) days. Respectfully Submitted, Stephen Bassett Email: se b ass ett@trane.com Mobile: 651-755-3098 M LAN ----------- I --------------------- ---------- ---------- ---- -110V Pam $ummit PC Community Cenlw - to provide Trnnw WED Connection BCU at Ourparte*--- location Publie Worku Public Works T Page 2 of 2 ho AGENDA ITEM AGENDA REPORT TO: FROM: SUBJECT: DATE: Introduction Richard Fursman, City Manager Charles Ahl, Director of Public Works/City Engineer Chris Cavett, Assistant City Engineer 1 X "A 'u, '� ' - �' 111' Parkway Lift Station Removal Improvements, Project 02-14 Rejected] 7:00 p.m. -- Assessment Hearing Resolution Adopting Assessment Roll April 22, 2003 Actloii by Council On March 31, 2003, the city council called a hearing to review the proposed assessments for the Parkwa Lift Station Removal Improvements. All property owners have been mailed a notice of the exact amount of their assessment, as well as notice that they must submit a written objection either at or prior to the hearing if they disagree with the assessment amount. The city council should conduct the hearing, receive all objections, refer any objections to the staff for action at the May 12th council meeting and adopt the attached assessment roll without the property owners who have submitted objections. Background The proposed assessments for the Parkway Lift Station Removal Improvements total $24,276.00. The assessments are consistent with the proposal included at the public hearing on February 10, 2003. The assessments are based upon standard rates as follows: • Single family street reconstruct assessment • Commercial street reconstruct assessment • Sewer/Water Repair = Objections Filed There were no written objections as of April 22, 2003. $4,200 per unit $84.00 per front foot $ NO COST TO PROPERTY OWNER Additional objections filed during the week or at the hearing should be read into the public record and referred to staff for review. Recommendation Staff recommends that the city council approve the attached Resolution for the Adoption of the Assessment Roll for the Parkway Lift Station Improvements, Project 02-14 CMC jW Attachments- Resolution Assessment Roll RESOLUTION ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on March 31, 2003, callin for a Public Hearing, the assessment roll for the Parkway Lift Station Removal Improvements, City Proi ect 02- 14, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, five propert owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: 1. None NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. That the City Engineer and City Clerk are hereby 'instructed to review the objections received and report to the City Council at the regular meeting on May 12, 2003, as to their recommendations for adjustments. - 2. The assessment roll for the Parkway Lift Station Removal Improvements as amended, without those propert owners' assessments who have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 3. Such assessments shall be payable in equal annual installments extending over a period of 15 years, the first installments to be payable on or before the first Monda in Januar 2004 and shall bear interest at the rate of 6.0 percent per annum for the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2003. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 4. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than August 1, 2003, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution and they may, at any time after August 1, 2003, pay to the county auditor the entire amount of the assessment remainin unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 5. The city engineer and city clerk shall forthwith after August 1, 2003, but no later than September 2, 2003, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Adopted by the council on this 28h day of April 2003. - 1 (D 0 0 C) (C) O CN r- OIL Uj co C\l I 0 0 LLI 0 < > 0 a. co LO C14 O w 4) N c; LU U) W fj) > C14 04 0) 64 L (o U C, --J < U) < < t n z 04 ti Cl) z co > 0 ¢O = m 04 WOW < -J LU Z -JMZ2 co < UJ Z C13 ZMZYWM co C) 0 > (n N (l) C? 0 0 0 <(rzl-- x co 00 (1) w U) LU 0 0 613, W (L LU < X X W (L C) -j < < < a. ci Cl) 0 Uj co 0 0 LLI 0 < > a. co M w f- ci Uj co U- 0 0 LLI C) 0 U') < > a. co M w f- O w 4) N C14 LU U) W fj) > C14 04 0) L (o U C, --J < U) < < t n z 04 ti Cl) z M z > 0 ¢O = m 04 WOW < -J LU Z -JMZ2 co < UJ Z C13 ZMZYWM co W < U) i �L-u 0 0 Z 0 WO > (n N (l) < < < Z w D << < <(rzl-- x dt (1) w U) LU 0 x LU < X W m a. ty- w < w a- W (L LU < X X W (L -j < < < a. ci Cl) > (0 cl 0 M W T D -1 U) U) d. < r < < Nr ( Y) C) 0 EL U) -i CL U) IL v3 O C4 co W w w w 0 ; ca m — p C O O 0 2: 0 m 0 X 0 CL j z 0 < z Z < z < z 6 < I 0 .> < > < ci co a) 0 CD N < > a. 04 Nr C14 Nt O w 4) C14 a) 04 (n C14 a) C14 04 0) CN C14 CM 04 ti z M z WOW (n N (l) dt (1) w U) LU 0 < < < a. NOT |S HEREBY GIVEN that the City Council of Maplewood, Minnesota, will meet in the council chambers ofthe Maplewood Municipal Building, 183O East County Road B. Maplewood, Minnesota at7:0Up.m.nnK8ondayAph|28 2UO3to hear aU pe�oneconcemmgthe edop�onof the assessment roU n forPub|ic|mprov�mentPjeotU244Parhvvay Drive Lift Station Removal and to adopt the assessment roll presented This hearing Minneso Statutes Chapter 429 The assessment roll as herein described is un file in the office of the city clerk. Questions regarding the assessment ro may be addmes�adto the office of the city engineer. The total amount tobe assessed ie$24.276.00 ^ The general nature of the improvement is the removal of a sanitary sewage lift station and connection of new sanitary sewer to a trunk interceptor main. Also, incidental removal or rep of certain sanitary sewer, water mains and storm sewers and private utility Larpenteur Avenue between Parkway Drive on the west and Arcade Street on the East Persons who wish tobe heard, orboobject with reference to this matter may pre�n���o�e ���hs�hng��evo��or in writing. Nmappea|maybetakenaatotbeamountofamyassessmentadoptedun-- ' ^~~~~~ ' property «vnari��advviththaoityderk�riortotheasaeosm assessment i /��aa»«noenocy�ot���ig»edbyth� .� . en �arngorpros�ntegto the presiding officer at the hearing. An owner may appeal en assessment to district courtpunouonttoN1.A. Section 42Q.O81by serving nod�e of the appeal upon Maplewood � thedistrictcouw�hinten(1O)dayooftersewiceup6nthemayorendcityc|erk` ~ u Under provisions uf Minnesota Statutes Section 435.1A3to435.1A5 the city may, atits discretion, d�rthe payment of aoaeaame�sfor homeo�adpnoper�owned byopemon not �oothan OSyoamof age orhume�eadpmu-~~ - for pemoms���dby w� certified � also nome�aadF underdeveloped or undeveloped pnoperbemfor which � would be—n�nuie|honj hi - -- hardship tu pay The pmoedu�mfor oppl�ngfor such d�mnnentam o from e ms ��vai|ab| � the �� of� - ----- ''' '- macityengUnmer. The following information shall also apply: 1. T proFerty.owner shall have the right to . �oe�����ur���m����w�o���f� Apr 29. 2003 through May 28, 2003tothe Department P - yVorkaatchyhell, 1830 East County Road B. Maplewood, Minnesota.' 2 Partial prepayment of the assessment has been authorized byordinance. Partial payment, Jmad�ohouidbeaminimum of 25Y6of the �vedeaaeaamen amount. =� ` 3. The rate of interest tobo accrued, �theaaeeoemant�notpnapad w�hinthe req�red�meperod � proposed tobe 6.Opeomntoummen�ngon the d�eofodoF�nnby the ohyooun�land mnoingfor 15 calendar years. ' ' 4. The amount toba specially assessed against your pmpeny is shown on the attached public improvement Statement uf Assessment. This isan important hear because this ks your last opportunity tobeheanJonthemattenofthkaassessmunt which affects your property, If you have any questions regarding th �assessment, please call the engineering department atG51-77O- 455O. Sign language interpreters are ava You must request this service at least QB hours inadvance. Call G51-77O-4524to make arrangements. ` Ke�nGumox�u�c�m�uyof A innesota Publish: Maplewood Review April 9&16,2003 Agenda # J4 1 z , - MEMORANDUM Actio-n by Co TO: City Manager Date FROM: Tom Ekstrand, Assistant Community Development Director Endorsed SUBJECT: Utility Easement Vacation -- Schroeder Milk Company Modified LOCATION: 2080 Rice Street --' R DATE: April 21, 2003 ejected INTRODUCTION Bob Banken, of Schroeder Milk Company, is requesting that the city council vacate a water utility easement on the Schroeder Milk property. There was once a water main located within this easement. It has since been removed and the water main rerouted. This easement now remains in place and lies beneath, the applicant's building addition. Refer to the maps and the applicant's letter on pages 3-6. I On June 28, 1999, the city council approved Schroeder Milks recent expansion plans. These include various additions ranging from a 700-square-foot addition on the northwest corner of their building to a 33,900-square-foot production and warehouse addition. The applicant also expanded their car-parking and truck-staging areas. On August 13, 2001, the city council approved tax-increment financing for the Schroeder Milk expansion. DISCUSSION Dave Marruffo, of the St. Paul Regional Water Services, stated that they have no interest in this easement vacation. They have no objection to its vacation. The city council should vacate this easement since the water main has been relocated. There is no reason to retain it. COMMISSION ACTION April 7, 2003: The planning commission recommended approval of this easement vacation. RECOMMENDATION Approve the resolution on pages 7 and 8 for the vacation of the water utility easement on the Schroeder Milk property. The reason for this vacation is because the easement is no longer needed due to the rerouting of the water main. Application Date The'city received this application on March 24, 2003. State law requires the city to take action on this request by May 23, 2003. p:secl 8\SchroederVacafion.doc Attachments: 1. Location Map 2. Property Line Map 3. Site Plan 4. Letter from Bob Banken dated March 18, 2003 5. Vacation Resolution 2 Attachment 1 C yz y Q. �j LOCATION MAP i �t t � vuc�HG OR ds ' 25 VIL►ItK[ �V 1� cLaRraoc AV a v SKILLMAN At It lie E 4;wr 61 -a +1T v RMON W AV � 6 ..r i.+ O ILL t w C 00 A 0 27 i DM AV A . t; W > A + 114 SAINT LOCATION MAP i Attachment 2 W 0 M CA i W M M 4 F.01 ROSELAWN AVE W ROSELA WN AVE E Fn :4 a Attachment 3 [AST PM!OMC >'! STKIf RC twNQS CR 0 P mTrt ' oSMaC N fi0.tC 1 ERrsr «c �tFL OCR ' PHASE 2 RODUCTIO ` Etxx tr ADDITION 400 I _ f NEW PRODUCTIt WAREHOUS ----X ADDITION w PHASE h � r W � i tJCS DRIVE E LOCATION OF WATERMAIN TO BE VACATED SITE PLAN s l tip ?C>t F.r"i?*l: ra.[s�r�trta+Ei. Fatwtrt 10 R ;VWK-IC wrtN . iWrf' t7:TQTi. f PROPOSED PLANT EXPANSION SITE PLAN s l Attachment 4 RECEIVED SHRCEDE co�?��ANY INC. MAR 2003 0 2080 RICE STREET MAPLEWOOD, MN 55113 0 TEL 651.487.147.1 0 FAX 651.487.1476 March 18, 2003 . City of Maplewood Charles Ahl 1830 East County Road B Maplewood, MN 55109 Re; Easement #1066193 Dear Mr. Charles Ahl, We requested an easement in 1994 document number 1066193 for a water main which was located on East side of our facility. _ PP ca main was ed to the north and to the south and the middle removed during construction of This water m our plant expansion in December of 2001. Frattalone Excavating did the removal of the easement water main line. W e request that easement #1066193 be vacated due to the fact that the water main pipe which easement was written for no longer exists. I spoke with Dennis Peck at City of Maplewood Public Works and he directed me to write this letter as the first step in vacating this easement. Schroeder Company owes all the area, property around this water main easement. Enclosed are a couple of map showing the layout and the water main easement. Please give me a call at 651 -487 -1471 if you have any questions or if there is a different process, which needs to be followed to vacate this easement. Respectfully, S-A ' Bob Banken Director of Manufacturing on Attachment 5 EASEMENT VACATION RESOLUTION WHEREAS, the Schroeder Milk Company has applied for the vacation of the following: Water main easement recorded under document number 1066193. WHEREAS, the history of this vacation is as follows: I On April 7, 2003, the planning commission recommended that the city council approve this vacation. 2. On April 28, 2003, the city council held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. WHEREAS, after the city approves this vacation, public interest in the property will go to the property located at 2080 Rice Street, legally described as follows: That part of the following described property: That part of the Northwest Quarter of the Northwest Quarter of Section 18, Township 29, Range 22, Ramsey County, Minnesota, lying South of the South line of REGISTERED LAND SURVEY NO. 447, files of the Registrar of Titles, Ramsey County, Minnesota, and North of the North line of IRENE'S ADDITION TO THE CITY OF ST. PAUL, according to the recorded plat thereof, Ramsey County; Minnesota. And Blocks 1, 2 and 3 of said IRENE'S ADDITION TO THE CITY OF ST PAUL, together with alleys in Blocks 1, 2 and 3 vacated by Doc. No. 650000; and that part of McMillan Street, vacated, lying East of the Right of Way of Rice Street as widened, in Book 1312 of Deeds, page 421 as platted in IRENE'S ADDITION TO THE CITY OF ST PAUL, vacated by Doc. No. 650001; and all of Kenna Street, vacated and all of Irene Street, vacated, as platted in IRENE'S ADDITION TO THE CITY OF ST PAUL, vacated by Doc. No. 650001. All that part of the fractional West Y2 of the Northwest Quarter of Section 18, Township 29 North, Range 22 West, described and bounded as follows: Commencing at a point on the East line of said West Y2 of the Northwest Quarter 1214 feet North of the Southeast comer of said West Y2 of Northwest Quarter; thence running West on a straight line 1061 feet to the West line of the West Y2 of Northwest Quarter; thence North on the said West line 200 feet; thence East on a straight line to the East line of said West Y2 of Northwest Quarter at a point 200 feet North of the place of beginning; thence South on said East line 200 feet to the place of commencement. 7 Which lines easterly of a line described as commencing at the southeast corner of said REGISTERED LAND SURVEY NO. 447; thence South 89 degrees 16 minutes 00 seconds West, assumed bearing, along the south line of said REGISTERED LAND SURVEY NO. 447, a distance of 739.18 feet to the point if beginning of the line to be described; thence South 0 degrees 46 minutes 13 seconds East a distance of 802.76 feet to the south line of the above described property and said line there terminating. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described easement vacation because the easement is no longer needed due to the rerouting of the water main. The Maplewood City Council adopted this resolution on April 28, 2003. 8 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, APRIL 7, 2003 V1. NEW BUSINESS a. Utility Easement Vacation — Schroeder Milk (2080 Rice Street) Mr. Roberts said Mr. Bob Banken, of Schroeder Milk Company, is requesting that the city council vacate a water utility easement on the Schroeder Milk property. There was once a water main located within this easement. It has since been removed and the water main rerouted. Mr. Roberts said this easement now remains in place and lies beneath the applicant's building addition. Chairperson Fischer asked the applicant to address the commission. Mr. Bob Banken, Plant Manager for Schroeder Milk Company, 2080 Rice Street, Maplewood, addressed the commission. Mr. Banken said he did not have any questions for the commission. There were no questions by the commission for the applicant. Commissioner Rossbach moved to approve the resolution on pages 7 and 8 of the staff report for the vacation of the water utility easement on the Schroeder Milk property. The reason for this vacation is because the easement is no longer needed due to the rerouting of the water main. Commissioner Pearson seconded. Ayes —Desai, Dierich, Fischer, Ledvina, Monahan-Junek, Mueller, Pearson, Rossbach The motion passed. This item will go to the city council on April 28, 2003. Agenda # TO: FROM: SUBJECT: LOCATION: APPLICANT: DATE: Action 111b D a 'e�fa City Manager Ken Roberts, Associate Planner Endorseul Sibley Cove Modi-6-1d County Road D, between White Bear Avenue and Ariel Str-eal MWF Properties (David Steele) April 21, 2003 INTRODUCTION Project Description Mr. David Steele, representing MWF Properties, is proposing to build a 1 00 -unit apartment building. He is proposing this project on a 7.1 -acre site on the south side of County Road D between White Bear Avenue and Ariel Street. The project would be a 3-story apartment building built in two phases — 80 units in Phase One and 20 units in Phase Two. It also would have underground parking for 100 vehicles, 100 surface parking spaces and 18 future parking spaces on the site. The building, when finished, would have 86 two-bedroom units and 14 three-bedroom units. Requests To I build the development, the applicant is requesting that the city approve the following: 1. A change in the city's land use plan. This change would be from BC (business commercial) to R-3(H) (residential high density). 2. A conditional use permit (CUP) for a planned unit development (PUD) for a 100-unit apartment development. The applicant is requesting the CUP because the existing BC (business commercial) and LBC (limited business commercial) zoning districts limit the uses on the site to commercial, office and retail uses and allows multiple-family residential uses only with a conditional use permit. 3. The project design plans. DISCUSSION City staff found no major issues with the proposed land use plan change or with the PUD. The CDRB and city staff initially had concerns with the design of the building, however. In response to these concerns, the applicant revised the proposed building plans for the CDRB to review at their meeting on March 11, 2003. The city council first considered this proposal on March 10, 2003. At that meeting the council voted 3- 2 for the proposed plan amendment. The code requires, however, 4 approval votes from the city council to approve a land use plan change. The two council members who voted against the proposed land use change had concerns about the mailing list and about having a new residential development next to and near existing commercial properties. RECOMMENDATIONS A. Approve the I resolution for the land use plan change from BC (business commercial) to R-3(H) (residential high density). This is for the 7.1 -acre site of the Sibley Cove housing development. B. Approve the resolution for a conditional use permit for a planned unit development for the Sibley C ove apartment development on County Road D, west of Ariel Street. C. Approve the design plans for Sibley Cove. TWN[41��� TO: FROM: SUBJECT: LOCATION: APPLICANT: DATE: City Manager Ken Roberts, Associate Planner Sibley Cove County Road D, between White Bear Avenue and Ariel Street MWF Properties (David Steele) April 22, 2003 INTRODUCTION Project Description Mr. David Steele, representing MWF Properties, is proposing to build a 1 00 -unit apartment building. He is proposing this project on a 7.1-acre site on the south side of County Road D between White Bear Avenue and Ariel Street. (See the location map on page 23, the property line/zoning map on page 26 and the site plan on page 29.) The project would be a 3-story apartment building built in two phases — 80 units in Phase One and 20 units in Phase Two. It also would have underground parking for 100 vehicles, 100 surface parking spaces and 18 future parking spaces on the site. The building, when finished, would have 86 two-bedroom units, 14 three-bedroom units and a storm shelter in the garage area of the building. (See the proposed project plans on pages 29-35 and the developer's project statement starting on page 17.) Requests To build the development, the applicant is requesting that the city approve the following: 1. A change in the city land use plan. This change would be from BC (business commercial) to R-3(H) (residential high density). (See the existing and proposed land use plan maps on pages 24 and 25.) 2. A conditional use permit (CUP) for a planned unit development (PUD) for a 1 00 -unit apartment development. The applicant is requesting the CUP because the existing BC (business commercial) and LBC (limited business commercial) zoning districts limit the uses on the site to commercial, office and retail uses and allows multiple-family residential uses only with a conditional use permit. (See the property line/zoning map on page 26.) 3. The project design plans. On December 9, 1985, the city council changed the zoning for the western two/thirds of this site from F (farm residence) to BC (business commercial). The city changed the zoning at the request of a developer who was proposing the Shops of Carousel. This was to be a 47,000-square-foot multi-tenant retail center. (Please see the approved Carousel site plan on page 47.) The applicant for the Carousel never built the center and the property has remained vacant. (in fact, the city has not received any development applications for this site since 1985 and the property has been a site of illegal dumping and litter collection.) On March 10, 2003, the city council denied a proposal to change the land use plan for this proposal. The two council members who voted against the proposed land use change had concerns about the completeness of the mailing list used for the notification to the neighbors and about having a new residential development next to and near existing commercial properties. On March 31, 2003, the city council voted 5-0 to reconsider this proposal. The council decided to review this proposal at their April 28, 2003 meeting. (NOTE: After the March 10 council meeting, city staff updated the mailing list of nearby property owners to ensure that the list was complete. Staff used this updated list for notification for the April 28, 2003 public hearing.) DISCUSSION Land Use Plan Change To build the proposed apartment building, Mr. Steele wants the city to change the land use plan for the site. This change would be from BC (business commercial) to R-3(H ) (residential high density). (See the existing and proposed land use maps on pages 24 and 25.) The city intends R-3(H) areas for a variety of housing including double dwellings, town houses or apartments of up to 16.3 units per gross acre. For BC (business commercial) areas, the city plans for offices, clinics, restaurants, day care centers and retail businesses. Land use plan changes do not require specific findings for approval. Any change, however, should be consistent with the city's land use goals and policies. There are several goals in the Comprehensive Plan that apply to this request. Specifically, the land use plan has eleven general land use goals. Of these, three apply to this proposal including: • Provide for orderly development. • Minimize conflicts between land uses. 9 Provide a wide variety of housing types. The land use plan also has several general development and residential development policies that relate to this project. They include: • Transitions between distinctly differing types of land uses should not create a negative economic, social or physical impact on adjoining developments. 0 The city coordinates land use changes with the character of each neighborhood. • Include a variety of housing types for all residents ... including apartments, town houses, manufactured homes, single-family housing, public-assisted housing, low- and moderate- income housing, and rental and owner-occupied housing. • Protect neighborhoods from encroachment or intrusion of incompatible land uses by adequate buffering and separation. The housing plan also has policies about housing diversity and quality that the city should consider with this development. They are: Promote a variety of housing types, costs and ownership options throughout the city. These are to meet the life-cycle needs of all income levels, those with special needs and nontraditional households. The cit will continue to provide dispersed locations for a diversity of housing styles, t and price ranges through its land use plan. This is a g ood site for apartment-style housing. It is on a major collector street (County Road D) and between two arterial streets (White Bear Avenue and McKnight Road) and is near open space and, of course, shopping and other services. In addition, this property would not be a great site for a commercial or retail business as it is hidden from the main commercial area along White Bear Avenue. As proposed, the 100 units on the 7.1 -acre site means there would be 14.1 units per gross acre. This project density is less than the maximum density standard (16.3 units per acre) in the comprehensive plan for apartment buildings with more than 50 units. For comparison, the Birch Glen apartment building across Ariel Street is a 60-unit, three-story building with underground parking on a 3.2-acre site (an average of 18.75 units per acre). In addition, the Cardinal Pointe Co-op on Hazelwood is a 108-unit, three-story building with underground parking on a 6. 1 75-acre site (an average of 16 units per gross acre). Workforce Housing Mr. Steele is proposing to have 50 percent (50 units when done) in this building for market-rate rentals and the other 50 units for workforce housing, which is for low-to-moderate income residents. To qualify as a resident, Ramsey County sets the income levels based on the household size and their percentage of average median income of the Twin Cities area. For example, a three-person household at the 50 percent median income level has an annual income of about $34,500 per year and a three-person household at the 60 percent income level earns about $41,000 per year. These could be people working in the service industry, at the Maplewood Mall, Saint John's Hospital, teachers, police officers or others starting out in their careers. It is these t of working families that this development would serve. The city's long-term stability of its tax base depends upon its ability to attract and keep residents of all ages. To do so, the cit must insure that a diverse mix of housing styles is available in each stage of the life cycle to meet housing needs. Traffic One advantage with this proposal is that an area that the city once thought would be good for commercial development would become residential. A benefit with the proposed change will be its effect on traffic. Mr. Steele had a traffic comparison done between the proposed 100-unit , apartment building and a commercial development for the site. (See the traffic study on pages 43 and 44.) This study showed that the proposed apartment building would generate about 300 fewer vehicle trips per day than a commercial development on the same property. This reduced amount of traffic generation will help with the congestion at County Road D and White Bear Avenue. The city engineer has been working with the cit council and city staff to prepare a long-range (10 — 15 year) plan to improve the traffic and congestion situation around Maplewood Mall. This plan includes the extension of County Road D west to Highway 61 and rebuilding the I-6941White Bear Avenue interchange to accommodate more traffic. If the city, county and state are successful in completing the various envisioned street and traffic projects, vehicles will be able to move around the Maplewood Mall area with more efficiency and with a smoother flow. K Conditional Use Permit, Planned Unit Development and Site Plan The applicant has applied for a conditional use permit (CUP) for a planned unit development (PUD) for the 100-unit apartment development. They are requesting the CUP because the BC (business commercial) and LBC (limited business commercial) zoning districts limit the uses on the site to commercial, office and retail uses and require a CUP for multiple-dwellings. Section 36-438 of the code lists the city's purpose, intent and requirements for PUDs in Maplewood. Specifically, the code says that the intent of this section is to provide a means to allow flexibility by deviations from provisions of this chapter, including uses, setbacks, height and other regulations. Deviations may be granted for planned unit developments provided that: (1) Certain regulations contained in this chapter should not apply to the proposed development because of its unique nature. (2) The PUD would be consistent with the purposes of this chapter. (3) The planned unit development would produce a development of equal or superior quality to that which would result from strict adherence to the provisions of this chapter. (4) The deviations would not constitute a significant threat to the property values, safety, health or general welfare of the owners or occupants of nearby land. (5) The deviations are required for reasonable and practicable physical development and are not required solely for financial reasons. The proposed site plan does not have any code deviations or variances. In fact, the developer has done a g ood job in designing the site plan with the building and parking lot while working with and around the limitations of the site. The shape of the property and the existing power lines and pipelines limit the building placement and the location of the parking lot. it is important to have parking spaces and access to the front of the building. In reviewing the above list of criteria, the proposed PUD would meet these criteria. Specifically, the proposal would be consistent with the purposes of this chapter, it would produce a development of equal or superior quality and the proposal does not have any code deviations or variances. Compatibility could be a concern with this development proposal. That is, is a 100-unit apasmelt► t building in this location compatible with the nearby land uses, including the commercial use this case, the nearest residential land uses to the proposed site are the properties to the east across Ariel Street. Specifically, the east end of the proposed apartment building would be about 145 feet from the west side (fro nt) of the Birch Glen apartment building to the east. The cit should approve the CUP since the proposal meets the criteria for a conditional use permit. These criteria include meeting the standards in the comprehensive plan and the city codes, would not change the character of the area, would not depreciate property values, would lower the amount of expected traffic on area streets and would generate minimal traffic on local streets. (See the criteria in the resolution starting on page 49.) Design Approval Building Design and Exterior Materials The proposed building (as approved by the CDRB on March 11) would be attractive and would have three stories above grade and an underground parking area. As proposed, the building IM would have horizontal cement-board siding with a brick wainscot on the first t floe roof would have or, horizontal vinyl siding on the second and third floors, scale shingles on the gable ends, an th m asphalt shingles. (See the original building elevation drawings on page 35 a nd b reviscolors - elevations in the separate project plans.) The developer has proposed a ilding primarily earth-toned rusts and creams (red, brown and tan). The I planning commission and the developers of the Birch Glen Apartments (across Adel Street from this site) expressed concerns about the original design of this building. re Theubot nt city to require the same level of detail and design in this new building as was qed of te Birch Glen development when it went through the review process. To this end, the builder submitted revised civil and architectural plans to city staff on March 4, 2003, that show how they intend to make the proposal look better. The largest I area proposed for change is in the details of the exterior of the building. The revised plans now show shingles (instead of horizontal siding) on the gable ends, the addition of French or P atio doors with a metal railing on the outside of the units, 1 x 4 colored trim around the w io indows ns have and doors and more brick on the street-side (end) elevations. In addition, the end elevat a soldier course of brick betwee I n the first and second floors and more windows to improve the appearance of the building from the public streets. The latest plans also show a new entry portico extending out from the front door of the building and a door and patio out to the tot lot on the northeast side of the building. The proposed plans, however, do not clearly show the south elevation with the underground garage door. The CDRI3 reviewed and approved revised design plans for this project at their March 11, 2003, meeting. it is staffs opinion that this building, with the proposed materials, colors and s in wit th th area, e noted design changes, should be compatible with and equal in quality to the buildin g e including the Birch Glen apartments. City En Review Chris Cavett and Erin Schacht of the city engineering department have reviewed the proposed grading, drainage, utility and landscape plans. I have included their memo with their comments on pages 36 and 37. Public Utilities nd i There will are sanitary sewer, storm sewer and water in Ariel Street and C plan County Road D to serve the proposed development. Specifically, the storm sewer in Ariel Street was desig develo ned anstalled to accommodate drainage from a large area north of Woodlynn Avenue. The per's s connect their pipes to the existing storm and sanitary sewer pipes. Drainage The developer has designed the storm water drainage for this site to go into a new pondinof the ohe southeast corner of the site. In times of large storms, storm water may overflow out pond into the existing cit storm water system. The cit will not need a drainage and utility easement over the ponding area, as this will be a private ponding area. This project will need a permit from the watershed district. I Landscaping The revised landscaping plan is a good start, but it needs more work. It shows the developer planting at least 50 new large trees including red oaks, maple, ash, linden, Black Hills Spruce and Austrian Pine. In addition, the plans show the planting of a variety of ornamental trees and shrubs on the site. The proposed plans (pages 29 through 33 and in the separate plans) show most of the site being graded and the construction of a storm water pond on the southeast comer of the site. This will remove much of the existing vegetation and many of the existing mature trees on the property. The landscape plan, however, does not show any landscaping or ground treatment for the ponding area or any of the rainwater gardens. The city . should require the developer to provide a revised landscape plan that would include the landscaping treatments and materials for the ponding area and for the rainwater gardens on the site. The proposed tree I plan keeps many of the existing mature cottonwood and box elder trees on the north and I east sides of the site. The city should require the developer to preserve most of the existing vegetation along the north and east sides of the site near the daycare center. This existing vegetation in these areas will protect existing slopes and will help provide screening of the building. Site Lighting The applicant provided a revised site lighting plan that shows the expected light spread from the proposed parking lot and tot-lot lights. The proposed poles would be 20 feet tall and would have a sharp cutoff shoebox luminaire with a 250-watt high-pressure sodium light bulb. The city code requires the light fixtures have a design that hides the bulb and lens from view. This plan, however, does not show any of the proposed lighting on the building. i addition, the proposed plan shows little, if any, lighting where the parking lot driveway would meet Ariel Street. The applicant should revise the lighting plan in several ways. First, the plan should show how the lighting on the building would add to the site lighting. Secondly, the plan should have additional lighting near the driveways, where they intersect the public streets, so they are adequately lit. Finally, the plan should show details about the proposed light fixtures to ensure they are a design that hides the bulb and lens from view to avoid nuisances. Sidewalks Staff is recommending that the developer install a six- foot -wide concrete sidewalk on the west side of Ariel Street between the existing sidewalk north of Woodlynn Avenue and the south property line of the daycare center. This sidewalk would provide the residents of this building off-street pedestrian access to the shopping area and church to the south. A sidewalk along Ariel Street also would provide a pedestrian link to the existing sidewalk along Woodlynn Avenue and to the sidewalk along Adel Street south of Woodlynn Avenue. The revised plans submitted by the applicant now show this sidewalk. The city installed a new trail along the south side of County Road D in 2002 as part of the County Road D reconstruction. The city needs, however, a ten-foot-wide permanent easement along the south side of the right-of-way (on the project site) to cover the area that the trail is on. Fencing/Screening This site has commercial properties on three of its sides, including an auto repair mail to the west and strip center to the south. it would be, prudent for and helpful to the residents of the new apartments if the developer installed screening along the west and south sides of the project to 1*1 help ensure that the new residents and their vehicles are separated from the adjacent commercial properties. The revised plans submitted by the applicant show them installing a six-foot-tall, board- on-board fence along the west property line. These plans, however, do not specify the materials or colors of the proposed fence nor do they show a fence along the south property line. City staff should approve the design details of the fence, including the materials and colors, before the city issues a building permit for the project. The applicant told me that the easements on the south part of the property for the existing power lines prohibit them from installing any structures or permanent improvements, except the parking lot, in the easement area. As such, they cannot install a fence along the south property line. Other Comments and Concerns Butch Gervais, the Maplewood Fire Marshal, had the following comments: 1. Install a fire protection system in the building per NFPA 13. 2. Install a smoke detection system in the main corridors per NFPA 72. 3. Install a monitored fire protection system. 4. Include a fire department lock box. 5. Maintain a minimum of 20-foot-wide driveways for emergency vehicles. Lt. Kevin Rabbett of the Maplewood Police Department noted that theft from vehicles is a chronic problem throughout the area. He suggested that the builder install a quality video surveillance system that would cover the underground garage and its entrance/exit doors. The owner of the North China Restaurant at 3070 White Bear Avenue expressed concerns about the loss of the driveway at the rear of his property that crosses the southwest corner of the development site. Mr. Steele told me that there is no easement for the driveway. As such, its use or removal is a matter for the two property owners to resolve — not for the city to mediate as the restaurant has access to a public street. COMMISSION ACTIONS On February 19, 2003, the planning commission recommended approval of the proposed land use plan change and the conditional use permit for the planned unit development for this proposal. On February 25, 2003, the community design review board (CDRB) reviewed the proposed design plans for the project. The CDRB had concerns about the proposed design and materials of the building. After much review and discussion with the applicant, the CDRB tabled action on the design approval for the project. This delay was to allow the applicant time to make changes to the plans to address the concerns of the CDRB, the neighbors and city staff. On March 11, 2003, the CDRB considered and approved revised design plans for this proposal. (See the CDRB minutes attached to the end of this report.) RECOMMENDATIONS A. Approve the resolution on page 48. This resolution changes the land use plan from BC (business commercial) to R-3(H) (residential high density) for the 7.1 -acre site of the Sibley Cove housing development. The city bases these changes on the following findings: This site is proper for and consistent with the city's goals, objectives and policies for high-density residential land use in the comprehensive plan. This includes: 7 a. Creating a transitional land use between the existing residential and commercia land uses. b. Being near a collector street, between two arterial streets and would be near open space and shopping and services. 2. This development will minimize any adverse effects on surrounding properties because: a. The on-site pond and large setback from Woodlynn Avenue will separate the apartment building from the properties to the south. b. There should be no significant traffic increase from this development on e trxiaffic sting local residential streets. The existing street pattern keeps the apartment separate from, the existing single dwellings and other residences. c. There should be less t I raffic from this development than from a commercial development on the same site. B. Approve the resolution starting on page 49. This resolution approves a conditional use P ermit for a planned unit development for the Sibley Cove apartment develo on Co ired by code. unty on s Road D, west of Ariel Street. The city bases this approval l is subject to the finding q u the following (Refer to the resolution for the specific findings.) Appro va conditions: All construction shall follow the plans date-stamped January 24, 2003. The city council may approve major changes. The director o f community development may approve minor changes. 2. The proposed co nstruction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year• final construction and engineering plans. Thee a�polans es 3. Have the city engineer approve shall include: grading, utility, drainage, erosion control, streets, siew alks, tr driveway and parking lot plans. In addition, the applicant shall de: a. Changes to the plans to minimize the loss or removal of natural vegetation including keeping and protecting as many of the large trees along the north and east property lines (near the daycare center) as possible. b. Revised plans for storm water pond locations and designs as suggested or required by the watershed district or city engineer. The ponds shall meet the city design standards and shall include best management practices and rainwater gardens wherever practical. c. A storm water m anagement plan for the proposal. d. All the changes and meet all the conditions noted by the city engineer in the memo dated February 10, 2003. 4. The design of the pond shall be subject to the approval of the city engineer. Thover the developer shall provide to the city a 20-foot-wide drainage and utility easemet storm sewer pipe between the pond and the Arial Street right-of-way. nol 5. The developer or contractor shall: a. Complete all g rading for the site drainage and the pond, complete all public improvements and meet all city requirements. b. Place temporary orange safety fencing and signs at the grading limits. c. Remove any debris, junk and g arbage from the site. d. Install a 6-foot-wide concrete sidewalk along the west side of Ariel Street betAvenue. en the south property line of the daycare center and the sidewalk north of Woodlynn e. Provide the city with verification that the apartment building will meet the state's noise standards. This shall be with a study, testing or other documentation. If the noise on this site is a factor, then the contractor will have to build the apartment building so that it uan rin meet the noise standards. This may be done with thicker walls, heavier windows, reqg air conditioning or other sound-deadening construction methods. The developer shall P rovide the cit with this documentation before the c it y w ill issue a building permit for the apartment building. 6. There shall be no outdoor storage of recreational vehicles, boats or trailers. 7. Residents shall I not park trailers and vehicles that they do not k n ed so r dao ailable on site, t on site. If the city decides there are excess parg paces av then the city may allow the parking of these on site. 8. The developer shall provide an I on-site storm shelter in the apartment building. This shelter shall be subject to the approval of the director of emergency preparedness. It shall have a minimum of three square feet per person for 80% of the planned population. 9. The c it y council shall re view this permit in one year. C. Approve the plans date-stamped January 24, 2003 (site plan, landscape plan, grading and drainage plans) and the revised plans (including building elevations) date stamped March 4, 2003 for the Sibley Cove a partments. This a pproval is for the 80-unit building and does not include the 20-unit addition on the east end of the site. The city bases this approval on the findings required by the code, and the developer or contractor shall do the following: 1. Repeat this review in two y ears if the city has not issued a building permit for this project. 2. Complete the following before the cit issues a grading permit or a building permit: a. Have the city engineer approve final construction and en plans. These plans shall include: grading, utility, drainage, erosion control, tree, sidewalk and driveway and parking lot plans. The plans shall meet the following conditions: (1) The e control plan shall be consistent with city code. (2) The grading plan shall: (a) Include building, floor elevation, water elevation and contour information. These shall include the normal water elevation and 100 - year high water elevation. (b) Include contour information for the land that the construction will disturb. (c) Show sedimentation basins or ponds as required by the watershed board or by the city engineer. The ponds or basins shall meet the city's design standards and shall include best management practices and rainwater gardens wherever practical. (d) Show all proposed slopes steeper than 3:1 on the proposed construction plans. The city engineer shall approve the plans, specifications and management practices for any slopes steeper than 3:1. This shall include covering these slopes with wood-fiber -blankets and seeding them with a "no mow" vegetation rather than using sod or grass. (e) Show all retaining walls on the plans. Any retaining walls more than four feet tall require a building permit from the city. Show as little disturbance as possible on the north and east sides of the site (near the daycare center) to minimize the loss or removal of natural vegetation. This is to keep and protect as many of the large trees along the north and east property lines (near the daycare center) as possible. (3) The tree plan shall: (4) (5) (6) (a) Be approved by the city engineer before site grading or tree removal. (b) Show where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. (c) Show no tree removal beyond the approved grading and tree limits. (d) Be consistent with the approved grading and landscape plans. The design of the storm water pond shall be subject to the approval of the city engineer. The developer shall be responsible for getting any needed off- site grading or drainage easements and for recording all necessary easements. All the parking areas and driveways shall have continuous concrete curb and gutter. The driveways shall meet the following standards: 24-foot width--no parking on either side and 28-foot width--parking on one side The developer or contractor shall post the driveways with no parking signs to meet the above-listed standards. 10 (7) The developer shall disturb as little as possible of the area along the north and east property lines near the daycare center. Change the grading plan for this part of the site as recommended by the city engineer. (8) The developer shall install a six-foot-wide concrete sidewalk along Anel Street between the existing sidewalk north of Woodlynn Avenue and the south property line of the daycare center. (9) Include a storm water management plan, including drainage and ponding calculations, for approval by the city engineer. (10) Make all the changes and meet all the conditions noted by the city engineer in the memo dated February 10, 2003. b. Submit a lawn-irrigation plan to staff showing the location of sprinkler heads. c. Submit a certificate of survey for all new construction. d. Submit a revised landscape plan for city staff approval showing: (1) As much of the existing vegetation (including large trees) remaining along the northern and eastern property lines (near the daycare center) as possible. (2) The manicured or mowed areas from the natural areas. This shall include planting (instead of sodding) the disturbed areas on the south side of the parking lot around the storm water pond with native grasses and native flowering plants. The native grasses and flowering plants shall be those needing little or no maintenance. This is to reduce maintenance costs and to reduce the temptation of mowers to encroach into the pond. Specifically, the developer shall have the natural areas seeded with an upland mixture and lowland mixtures as appropriate. (3) The planting of native grasses, flowering plants and low-level shrubs around the proposed storm water pond. These materials shall extend at least four feet from the ordinary high water mark (OHWM) of the pond. (4) The planting details (including flowering plants and shrubs) for the rainwater garden at the northeast comer of the building. e. Get the necessary approvals and permits from the watershed district. f. Submit a revised site lighting plan for city staff approval. This plan shall show how the lighting on the building would add to the site lighting, and the plan should have additional lighting near the driveways, where they intersect the public streets, so the driveways are adequately lit. This plan also shall show details about the proposed light fixtures to ensure they are a design that hides the bulb and lens from view to avoid nuisances. The light fixtures must have concealed lenses and bulbs to properly shield glare from the adjacent street right-of-ways and from adjacent properties. g. The developer shall record the following with Ramsey County: 11 (1) The documentation to combine the properties into one property for tax and identification purposes. (2) A ten -foot -wide permanent easement for public street right -of -way and public utility purposes along the south side of the County Road D right-of- way. h. Have the Saint Paul Regional Water Services (SPRWS) review and approve the proposed utility plans. i. The fire chief shall approve the access to the back (northeast side) of the building for firefighting needs. J. Submit plans for city staff approval for any outdoor trash or recycling containers and enclosures. If the developer, wants to build such facilities, the enclosure shall have materials that are compatible with the building, and they shall have gates that are 100 percent opaque. k. Submit plans for city staff approval of the south elevation, including the garage. 1. Submit samples of the proposed building materials and colors to staff for approval. m. Provide the city with verification that the apartment building will meet all state noise standards. This shall be with a study, testing or other documentation. If the noise levels on this site violate any of the state standards, then the contractor will have to construct the building so that it can meet the noise standards. This may be done with thicker walls, heavier windows, requiring air conditioning or other sound - deadening construction methods. The developer shall provide the city with this documentation before the city will issue a building permit for the building. n. A letter of credit or cash escrow for all required exterior improvements. The amount shall be 150 percent of the cost of the work. o. This approval does not include the 20 -unit addition on the east end of the site. The developer or builder shall submit all necessary plans to the CDRB for their approval before the city may issue a building permit for this part of the project. 3. Complete the following before occupying the building: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards. c. Install reflectorized stop signs at each exit, a handicap - parking sign for each handicap- parking space and an address on the building. In addition, the applicant shall install "no parking" signs within the site, as required by staff. d. Paint any roof -top mechanical equipment to match the uppermost part of the building. Screen all roof - mounted equipment visible from streets or adjacent property. (code requirement) M e. Construct trash dumpster and rec enclosures as cit code requires for any dumpsters or storage containers that the owner or building manager would keep outside the building. Any such enclosures must match the materials and colors of the building. f. instal I I and taper the concrete sidewalk along Ariel Street to match the driveways. g. Install and maintain an in-ground sprinkler s for all landscaped areas. h. Install continuous concrete curb and gutter along all interior driveways and around all open parking stalls. i. Install on-site lighting for security and visibility that follows the approved site lighting plan. All exterior lighting shall follow the approved lighting plan that shows the light spread and fixture design. The light fixtures must have concealed lenses and bulbs to properly shield glare from the adjacent street right-of-ways and from adjacent properties. j. Install a six-foot-high solid screening fence along the west property line of the site. The location, design and materials of the fence shall be subject to city staff approval. k. Install a quality video surveillance system that covers the underground garage and its entrance /exit doors. This system shall be subject to the approval of the Maplewood Police Department. 1. The developer or contractor shall: Complete all grading for the site drainage, complete all public improvements and meet all city requirements. (2) Place temporary orange safety fencing and signs at the grading limits. (3) Remove any debris or junk from the site. 4. If any required work is not done, the city may allow temporary occupancy if: a . The city determines that the work is not essential to the public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the city for all required exterior improvements. The owner or contractor shall complete any unfinished landscaping by June 1 if the building is occupied in the fall or winter, or within six weeks o f occupancy if the building i occupied in the spring or summer. c. The city receives an agreement that will allow the c it y to complete any unfinished work. 5. This approval does not include the signs. 6. All work shall follow the approved plans. The director of community development may approve minor changes. 13 CITIZEN COMMENTS Staff originally surveyed 17 property owners within 350 feet of the site about the proposal. We received two replies. Since the city did the original survey, we have received 4 additional letters. (Please also see the note about the updated mailing list near the top of page 2.) Comments 1. We have no objections to this project. (Hause — Hill City, MN) 2. See the letter from Vikki Scholten on page 41. Against 1. Please hold this project to the same design standards that you held our project to. (Bob Bankers). (Also see the letters from Mr. Bankers on pages 38 and on pages 39 - 40.) 2.. See the letter/petition from the neighbors on page 42. REFERENCE Site Description The site is undeveloped. Surrounding Land Uses North: Perkins and Emerald Inn across County Road D. East: A daycare center and Birch Glen apartments across Ariel Street. South: Commercial businesses on the north side of Woodlynn Avenue. West: Commercial businesses on the east side of White Bear Avenue. Reasons for the Requests This proposal needs a land use plan change because: 1. State law does not allow a cit to adopt any regulation that conflicts with its comprehensive plan. 2. 0 1 ne of the findings required by code for a CUP is that the use is in conformity with the cit comprehensive plan. The land use plan shows this site for BC (business commercial) uses, which do not include multiple-family housing. The developer is applying for a CUP because the zoning on this site is BC (business commercial) and LBC (limited business commercial). The BC and LBC zones allow a variety of commercial and retail business and multiple dwellings with a conditional use permit (CUP). The developer chose to apply for a CUP, rather than a zone change. A CUP for a PUD is only for a specific use and site plan. A rezoning to R-3 (multiple dwelling residential) would allow a variety of multiple-dwelling uses and plans. 14 Planning Considerations Existing Land Use Plan Designation: BC (business commercial) Proposed Land Use Plan Designation: R-3(H) (residential high density) CRITERIA FOR APPROVAL Land Use Plan Change There are no I specific criteria for a land use plan change. Any land use plan change should be consistent with the goals and policies in the c it y 's comprehensive plan. Criteria for CUP Approval Section 36-442(a) states that the city council may grant a CUP, subject to the nine standards for approval. Refer to the resolution starting on page 49. Criteria for Design Approval Section 25-70 of the cit code requires that the CDRB make the following findings to approve plans: 1 That the design and location of the proposed development and its relationship to im neighboring, existing or proposed developments and traffic is such that it will not pair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the. use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. Tha I t the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the c it y ' s comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good co mposition, materials, textures and colors. HOUSING POLICIES The land use plan has eleven general land use goals. Of these, three apply to this proposal. They are: minimize land planned for streets, minimize conflicts between land uses and provide many housing types. The land use plan also has several general development and residential development policies that relate to this project. They are: Transitions b I etween distinctly differing types of land uses should not create a negative economic, social or physical impact on adjoining developments. Include a variety of housing types for all t of residents, regardless of age, ethnic, racial, cultural or socioeconomic background. A diversity of housing types should include apartments, town houses, manufactured homes, single-family housing, public-assisted housing and l to moderate-income housing, and rental and owner-occupied housing. W Protect neighborhoods from encroachment or intrusion of incompatible land uses by adequate buffering and separation. The housing I plan also has policies about housing diversity and quality that the city should consider with this development. They are: Promote a variety of housing types, costs and ownership options throughout the city. These are to meet the life-cycle needs of all income levels, those with special needs and nontraditional households. The c it y will continue to provide dispersed locations for a diversity of housing styles, types and price ranges through its land use plan. The cit long-term stability of its tax base depends upon its ability to attract and keep able residents of all ages. To do so, the cit must insure that a diverse mix of housing styles is avail in each stage of the life cycle of housing needs. Application Date We received the complete application and plans for this proposal on January 24, 2003. State law requires that the city take action within 60 days of receiving complete applications for a agrees to a proposal. Cit council action is required on this proposal by March 24, 2003, unless the applicant time extension. The c ouncil originally considered this development proposal at their March 10, 2003 meeting. kr/p: Sec 2N/Sibley Cove Apts Idoc Atta.chments. 1. Applicants Statement 2. Location Map I Existing Land Use Plan Map 4. Proposed Land Use Plan 5. Property Line/Zoning Map 6. Area Map 7. Site Survey 8. Site Plan 9. Proposed Utility Plan 10. Proposed Grading Plan' 11. Tree Preservation Plan 12. Proposed Landscape Plan 13. Proposed Site Lighting Plan 14. Building Elevations department 15. February 10, 2003 memo from city engineering 16. Letter dated February 28, 2003 from Bob Bankers 17. Letter dated March 3, 2003 from Bob Bankers 18. Letter dated March 13, 2003 from Vikl(i Scholten of Aramark 19. Letter/petition dated March 27, 2003 from neighbors 20. Applicants Traffic Study from RLK K Ltd. 21. Applicants Noise Study from HDR dated March 10, 2003 22. Carousel Retail Center Site Plan (1985) 23. R Land Use Plan Change 24. Conditional Use Permit Resolution arch 4, 2003 (Separate Attachments) 25. Project Plans date-stamped January 24, 2003 and M 16 Attachment I MW _15r__119 ma (Properties 7645 Lyndale Avenue South - Minneapolis, MN 55423 -612- 243 -4639 - Fax: 612-243-5010 TO: City Manger FROM: Dave Steele, VP of Development SUBJECT: Sibley Cove Apartments LOCATION: County Road D and Ariel Street APPLICANT: MWF Properties, Inc. DATE: January 6, 2003 INTRODUCTION Project Description MVvT Properties LLC, represented b David Steele, is proposing to build a 100 unit apartment building. This apartment building, named Sibley Cove, w ill occup approximately 7.12 acres of vacant prairie located at the southeast q uadrant of County Road D and Ariel Street in Maplewood, MN. The site will front on County Road D and is two blocks south of Interstate 694 and one block east of White Bear Avenue. It is notable that this project is planned for 100 apar units in 2 phases; 80 units in phase I and 20 units in phase 11 of the development. There will be one parking space per unit located within the underground parking structure and one surface parking space per unit. These ratios will also apply to phase 11 of the project. (See the location map attached.) The project will be a one building three-story structure with underground parking. The design is somewhat of an "L" shaped single building, which will provide privacy and security while maximizing a two+ acre courtyard for the residents and their children's (Tot Lot) play area. The unit mix will include two- and three-bedroom apartments to meet the demands for work force family housing. (See the proposed building floor plans attached.) The project is bordered as follows: South: Small Shopping Center...Plaza 3000 Shopping Center & Maple S West: Small commercial uses i.e. Auto repair Rd D. North: County Road D ... Perkins restaurant is on the north side of Co Northwest: Children's World Day Care & Learning Center East: Ariel Street ... on the east side of Ariel Street is Birch Glen Apts. M Requests MVvT Properties, Inc. is requesting the city approve the following: 1. A change in the city's land use plan. This change would be from BC (business commercial) to R-3(H) (residential high density). 100 Units on 7.12 acres = 14 units/acre. 2. A conditional use permit (CUP) for a planned unit development (PUD) for a 100 - unit apartment development. The CUP is requested because the current "BC' (Business Commercial) zoning prohibits multiple-family residential uses. 3. Design approval. DISCUSSION Land Use Plan Change To build Sibley Cove Apartments, MWF Properties requests the city to change the land use plan for the site. This would be from BC (business commercial) to R-3(H) (residential high density). (See existing and proposed land use maps attached). Land use changes should be consistent with city land use goals and policies. The Comprehensive Plan has eleven general land use goals. Of these eleven, three apply to this proposal. They are: ➢ Provide for orderly development. ➢ Minimize conflicts between land uses. A Provide a wide variety of housing. t ➢ Furthermore, the project maximizes (( space" with over 50% of the site serving essentially as recreation and g arden areas. ➢ The site provides for e distribution of traffic flow to both Ariel & Co Rd D. );o The traffic impact of 100 apartment units . will be less than a comparable office building on this site. According to the trip generation comparison (see attached traffic study) the proposed revision from a 90,000 s foot office to a 100-unit apartment complex will reduce the daily site generated traffic b 328 trips. MV, ➢ Provides for compatible use and design with Birch Glen Apartments. The land use plan also has several g eneral development and residential d policies I that relate to this project. The include: );o- Transitions between distinctly differing types of land uses s hould not create a negative economic, social or physical impact on adjoining developments. ➢ The cit coordinates land use chan with the character of each nei ➢ Include a variety of housing t for all residents... i apartments, town houses, manufactured homes, single-family housing, public-assisted housing, low- and moderate income housing, and rental and owner-occupied housing. ➢ Protect nei from encroachment adequate buffering and separation. or intrusion of incompatible land uses by The housing plan also has policies about housing diversity and q uality that the city should consider with this development. They are: Promote a variety of housing types, I costs and ownership options throughout the city. ➢ These are to meet the life-cycle needs of all income levels, those with special needs and nontraditional households. The c it y will continue to provide dispersed locations for a diversity of housing styles, ➢ types and price ranges through its land use plan. The Sibley Cove site is ideal for apartment-style housing. The front street, County Road D and the next street to the south, Woodlyn, are major collector streets, while White Bear Avenue and McKnight Road act as arterial streets. The site is also .within three miles of numerous schools, Th day care centers, grocery stores, dru stores, banks, and public services. For instance, e Maplewood Mall is within walking distance of Sibley Cove. Public transportation, another important component, is also within a few hundred y ards of the development. Also, changing the land use would eliminate a planned commercial area that would have been next to residential areas (Birch Glen). This would adhere to the Comprehensive Plan by creating a transitional land use between the existing single family residential (to the east and south) and commercial land uses. As proposed, the 100 units on . the 7.12-acre site means there would be 14 units per gross acre. This is consistent with the maximum d standard (16.3 units per acre) in the Comprehensive Plan for ap artment buildings with more than 50 units. 19 The Sibley Cove development would also add to the long-term stability of Maplewood's tax base by helping insure that a diverse mix of housing styles is available in the city, thus attracting and keeping residents of all a ➢ In addition, the developer's use of "Smart Growth" principles, such as a convenient entrance and ample surface and secure parking garages, will create ver little impact on the surrounding areas. A summary of these contiguous properties is on page I of this report. Conditional Use Permit, Planned Unit Development and Site Plan MWF Properties has applied for a conditional use permit (CUP) for a planned unit development (PUD) for the 100-unit apartment development. Developer is requesting the CUP because the city code allows multi-family dwellings on land that the city has zoned BC conditional use permit. Section 26-438 of the city's code fists the city's purpose, intent and requirements for planned unit developments in Maplewood. The code says the intent of this section is to provide a means to allow flexibility by deviations from provisions of this chapter, including uses, setbacks, hei and other regulations. Deviations may be g ranted for planned unit developments provided that: 1) Certain re contained in this chapter should not apply to the proposed development because of its uni nature. 2) The PUD would be consistent with the purposes of this chapter. 3) The planned unit development would produce a development of equal or superior q uality to that which would result from strict adherence to the provisions of this chapter. 4) The deviations would not constitute a significant threat to the property values, safety, Health or general welfare of the owners or occupants of nearby land. 5) The deviations are required for reasonable and practicable physical developments and are not required solel for financial reasons. The city may approve the CUP since the proposal meets the criteria for a conditional use permit. These criteria include conforming with the comprehensive plan and codes, would not change the character of the area, would not depreciate property values and would g enerate minimal traffic on local streets. W DESIGN APPROVAL Building Design and Exterior Materials Sibley Cove would have three stories above g rade and an underground parking area. A surface parking lot consisting of 100 spots will also be included in the development. The building exterior would consist of brick, gables, horizontal vinyl siding and a roof incorporating asphalt shingles. (See the elevation drawings attached). Trash dumpsters and rec enclosures will also be constructed to match the materials and colors of the building. Cit code will be followed. Public Utilities There is a sanitar sewer in Ariel Street and Woodlyn Avenue to serve the proposed development. The developer's plans will connect their pipes to the existing sanitary sewer pipes. Drainage Instead of storm water ponds, the developer has designed storm water drainage for this site to go into specially designed rainwater g ardens. Besides being visually appealing, these rainwater g ardens help protect local bodies of water from pollution. The g ardens will work as filters. The will collect and hold runoff water while it soaks into the g round. There, microbes will use the runoff water, which often contains fertilizer, animal waste, and other harmful substances, as excess fertilizer. The design of the rainwater g ardens shall be subject to the approval of the city engineer. Developer will be responsible for g etting any needed off-site g rading or drainage easements and for recording all necessary easements. MWF Properties believes these rainwater g ardens to be a more environmentally friendly alternative compared to traditional storm sewers. Landscaping The 7.12-acre development is designed for maximum utilization of the developable land as "green space", while incorporating areas that are within utilit easements for resident g arden plots. The site configuration lends itself to a "wrapping" building or courtyard design to create a large area of privacy, conceal the effects of building mass, and yet remain accessible to the communit and- utilize the Cit bike and walking path on the north side of the development. The site design includes 3+ acres (45%) of g reen space, "rainwater g ardens" for storm water detention, and a Tot 21 Lot area in the center courtyard. The Tot Lot area will be designed into the project to create a sense of community and neighborhood, and will incorporate child safety playground equipment. Developer will leave as much of the existing vegetation (lar trees) along the northeast property line and around the wetland preserved as possible. In addition, the developer does not plan to disturb the boulevard and slope along the south side of County Road D north of the building. Site Lights MWF properties will provide a li plan indicating the light spread and fixture design. The li code requires a plan when near homes. The fixtures installed will be a design that hides bulb and lens from view to avoid nuisances. Sidewalks and Driveways The developer will install a -five-foot-wide concrete sidewalk around the south exterior of the building that will continue around the entire west exterior of the building. In addition to these exterior sidewalks, and interior concrete sidewalk will be included in the courtyard area that connects the apartment building to the Tot Lot Area, which shall be handicap accessible. Developer shall also install and taper each of the driveways according to cit standards. Ladies and gentlemen, thank you for y our time and consideration with this project. Sincerely, David T. Steele Vice President - Real Estate Development M�VF Properties Attachment Z � 1 . N. BARTELMY LN. WHITE BEAR LAKE -= ,nc ----- 68 2. N. CHIPPEWA CT. 3. BRENWOOD CV. ' COUNTY ROAD D _. {. GALL AV 65 sf `' CL WOODLYNN AVE. 0 3 4 E 3 ?ENNER AVE. . F q© w AVE. �1 c )m Li ° t � AVE. ¢ ST. JOHN'S '� o w - PIq raat BLVD. X ww \ � c STANDRIDGE t' w MAPLE LN. A l � r.. O © M.,ap M Sn t/) Parkh� A VE. () tT [�'- Q AVE: B EAM 19 Ld MAPL V{EW AVE. C8 0 RADATZ AVE. p 10 ESA81 ❑ w r -' s f� ---- -- L AVE w Markham Pond RAMSEY NORTH ST. PAUL COUNTY uj KOHLMAN Casey AVE. ti Lake ad w 3 23 23 El >-= a � z w . a 0 Lu ED EHILL RD. 65 w DEMONT AVE. m ' AVE. E. W Q' 1700 3400' AVE. I t th AVE. JT AVE. Saaao Park ti u- GERVAI 0 2 tr AVE. CT. 36 SCALE DR. J r i Knuc e� AVE. Head lake �.�" . 4 .�� AVE. G`I {�� COPE AVE. � ��.,• LARK a AVE. a. v Q LAURIE FtO. Q LAURIE ¢ RD. w IT o~ fork to AVE. a ' v h ui { LOCATION MAP 4 N M.,tach-ment 3 C; cu L 0 m E Councy D co Lydia -- :0 Be4M AV cc C; t� 0) cc .t LAND USE MAP (EXISTING) �;�+ SITE White Bear Lake R-1 North St Paul 0) cc .t LAND USE MAP (EXISTING) �;�+ SITE White Bear Lake R-1 Attachment.4 0 m interchange E Councy yid D I Lydia Aw :0 Bet cC North St Paul R -1 White Sear Lake 694 Attachment 5 1 -694 �- __ i `�), �i Q /y 7) i 6 PERKINS !� 1V j��ti aNNFXEll-' 1NENDY'S,�,ov' ,, ( -r / ±5 r _ R _ r4P - - � 40 o '-w". 1 - G r+i� _ ,t 1 w ; rp. oy; . ,,. COU ROADD _ 2 .9 y t Ir.00 I - 5,2 --w -, I , rl . - - si sal . E- ARBY'S °� i lz IT w 0 3100 DAYCARE fl � ,- ��� a I R o o U0110 CENTER N - ° 2� N� - d n� �. 3.47 ox- zo ro ' C 2 53) 6 , c>c Sa ° 69'46"g 18229' 1 273 N SITE J - I r m 26 . 3094 r- '3 4 0. s; 313.x. _ o, °} 3 as C� <� in 3088 t6, SITE zs -+'53 .s .._ __, _.. _ _._.__ ; Qn. ."— —� d: ,CS PifTS 1;��,� Doe `I c�7�4•' CS��) 3070 , U - r.. lut ai { ii 1 rl .9 �" 0 0 Utyvt t�"ft�'•o G N C? � t Qg 02.0 4 -; 61 3050 .5 a N 198 2029 G z� �? y3 TIL. 3,bo� 6.2 • i � •�' Q• " �. ' — I -_ 16- 7P n� lt�: �iw — 220' 7 °St' r o ".V:•�r .r�r�� vrtyNl A \/C RI) IF n 0 � V N / (43) Attachment 6 . 7 7 ;�.., 27 COUNTY ROAD - - - -" f Attachment 7 PROPERTY DESCRIPTION PARCEL A: - Except the South One hundred (S 100) teat thereof: and " The Eosteny 239.40 feet of the Westerly 329.3f toot of the Southerly 428.33 toot of the Northerly 681.33 feet of the Northwest Quarter of the Northeast Quarter of Section 2, township 29 North. Rang• 22 west, Romsoy County, YNmnesata Except that port thereof lying West of the Easterly tine of White Door Avenue: and PARCEL D: Except that part thwoof described at follows: That pert of th Northwest Quarter of the Northeast Quarter at Section Z Township 29. Range 22, mars completely akea nc follows. Beginning at the Southeast owner of County Root '0• and White Dew A~uo; thence running East dung the Sout line of sold County Road • O', So wnty -fie (75) Ooh thence running South and parallel with the West lino of wid CafnmencNg at a point 33 lest South of the North 1/� torner o/ sold Section 2: thence running South an North 0.+d Section Two (2), One hundred twenty - Rv (125) te•4 thence West and Parallel with the Southerly the of said Cam South 1/4 Gino of said Section R a distance of 615.15 feet to a point; thence East a distance of 90.31 feet to a Rood 'D' to o point on the Easterly ih• of Mite Bear Avenue; thence Northerly along the Easterly the of said Min paint: thomo North a distant• of 615.15 feet to a paint on the South right - -way line of County Rood b': and Boar Avenue to the point- of beginning; and theme West, a distance of 90.31 toot to the point of beginning. , PARCEL C: i Th e North Ton (N 10) acres of the Cost Twenty (E 20) ocras of the North Holt (N 112) of the Northeast Quarter (NW 114) - of Seetlon Two (2). Township twenty -nine (29) North, Ronge Twenty-two (22) West, according to the United States 4ovenunent Survey thereat, subject to Mite Dear Avenue and County Road "0', excepting the following portions thereof. to " W1. of IM NW 1/ .f Sea. z- 'r/ � -� �' _ -•` .-' LY Kota :Ma al the t/. ar - aa. 2 North as / ', t' ,,- __ _ _ - _ _ (c.nt.va a caant, Rare o ") (Ca,ttonvt.aCountyHood'a') _-- � Sr C- / .- d Canty Road '0' and ad shn. Bear Av.. 1 r....+ I: .. ._I ' - ,----- t- N89'47b3 "E'- 'E3' g N89 3'07'E�^---I _-t-- ._..-1- i' ' Q � . C .ynr ,•ar ,n. w ..'i. ( .� w -•, H - ; ^"'� '� jT'•"'- j -' "' - 1 (-. �. I asao ! .. a Cant Nuad D - 1 - ':t "w _tads _+m ti ` "" 1 DAYCARE I r.AP w�� - +.ri i = t ; o _..- .. + �. i L moos ` 3 1 -a ( ' '�h� £' i :: i J o =-' Z C4 t _ I o) S {v i-00 __•_' t1 ) z 1 : i �� + t / j ti 1w I ` (r ° z Ins I I _ V '� w 3 a( .• a ttl I t 0 i n g eww7 rep 1$ 1 r 1 r � _s` HEESI i }�. �. ,,- is Y I 1 1: e 11 It a $ ♦ I I r tw,n t or v .t Q Zn CENTER 1 CA P• r _ L_,E -s" 1 S89'43'07'w ` ; 239.02 ; 1 I', I 1 �`- i67.m 1 � t"k""•c '" i 4' h ' 1 ,e ores. aki ' •, Z I I e • ri ' -- i ., ', I �P_10N t O Ir � O ' fHEts I ^/ m j1 j ! !: r.o 0..r KiafwM I I �y G OAP r a Wu of ate /4 ut -s- y mEES i t t of Rtes Mw 1/i nt _LC. 2 b£NCNMARK I i j - �► �.�_ _ "r. y `n r r t i �'v ✓ i mf'nw.� c )1 t a m. a...' r/w�w f , 7NN = 957.33 ` 1 , ��.'t+a�t i W i 3td40 P AR CEL Cr TREE _ ta�. -®" i -- t ae `...,:� M i {I� , t t';tt ev/; ,te a+: M1 L!J o { 11 ( x' { Ihlo ih� east 234. f=f W / S LU UT I f i 329. twI at tn t/i aJ `-'t' r 1 > 1x- NE 1/4 o1 sealw, I ` t� � " c�„Ci Sq .>� '^'t"�r a•+a+..r TREE 1 i � �-• �S` � / � i � I 4 6 PARCEL %A`, - °W ' and i4 i Fwa•e .B49150 east r•atA .• W -Me the meth u,. of Ina Nor 1/4 of Sec 2 N89'47'13'E I.s, awa�r N �eyyyy North of kwi Npt hnw a .00.00 ncm 1 11 $.T3 - • 'r °!' r •- ltafn 6 t6nxmY paswnanl> Uoaa �3 Oewdr, w _.._ -_+ -,� ili:iP .,..1 I �' ' -$ r ri { ' •...qaa• -...' . �' 1 i" : _ i r � 1 1 ( fWWM Jdr / i i I ass ad be b0. " r-ae be - y.�� rJ � ~ J�~ . r�r_�1�r_ r a .:Y', -J ..L _ 1� 1 "'a:fa- - •.\ ( In l 1 � i, »t MW T all - -.�, �1�.C�1 r �` _ a a - 0.f+• a 1 w ` ;• i fwhne or Sa00 11-1 5tanawd q ^ � ., "� l \ t (� r E..«.ant per Um. Nor 10734L I n - 7 - = f= - r� - W -r4T_ x....0,-- e'1•:.a a. -...�. �_/i_- s...irs ` --J/ Q' ti ( i �•�_� �� .. -.._. �. Tin ; f i � i ' h � -_ .. y `` • F . � '- �.,` •mow- -4yi- ^'�.�.- � . e ( I -_ _ _ ',crl:whx -or 5.00 foal Nwta Tu0. _ �..� ... _ 1 r 110,13 ' ( - -- • v / f rat: Ban 0.w. ttm f l ;t h a t' ( t � '��.. -vv - :a, :� , •- . - t •••�'.` ' , I �! I _ a_ 11 1 �1 r o r ; i -- r_ y.._r«- r- r-- r - iMaa•3101n if -"' - 9U' •+ h4�lt: y ,- r 0 . , r -- +r - w.: -at: l ... t - r 1 60.31 tnteni. 0.r its oo tool no ln.fn st<taf vow« NB9� 7 lJ' i Lanp.nr Eweatnt .w Oae. Nor i645a17. ^ D i 1 "Nwuh Mr W the awes+ ton' d! the harsh to caw /' r tr.v ow j.. E _..^q3( •.,.,,, N �N89'43 ± v w 3 .00 239.02 1 - ' ••. ;; ri+:,�:riv(- - ' &....~ `h $89'43 EXCEPTION ''' I •7L' to ��.p'�� S.aM tau of IM awM aa1..13 tool .l � ` t - NE IJi of S.e�.?•... ..I_...L.- I as 1 ( EtOSTING BUa•pING EX1STiNG_ijt111,41NG ` JJ L -South iM of uo mum to awes at the Nw 1/4 at t Bearings shown are on an assumed datum i GRAPHIC SCALE 1. we we (er=r) 1 lac6 • N tL - IV6HR nemMng •- . fi SHFFT tint OWt1ER •• 0.•n 1 0.. a fu u,0. IN. a- ... wa-.. by nor w .aaw 0.. 41 Nwn. H.iuw Ih t EXISTING CONDITIONS un awn�ryw r.+, v+ w= .Ti.r. -i.w_ auowwtlor e11W. I - o edY fond --- .n.+ :t» b•0. .' :M Orr' a 2.n w�.'�. •�w'�'�'i-� �� Met. N Yi tte.t.. aa4 Vo: 20" net. 1 /1. /OS _ 0rarn JAh )707t1A%t.dwo W1 �l Attachment 8 COUNTY ROAD "D" i 14.5 _ _ -4o-- Im u _ N° t1t �.! - = DAYCARE CENTER. 1 w co -2 1 A 4 v a- i 174.0 - - - - - ----- ---- —,7_ - - ------- I r _ e f- 1 UnM Aanen h V r I i Lu ' E-- PARCEL s A i p 5T1y�; 1 I 111 PARANd Stu.As I I p • '' I I �,n I �. M ♦ ,71 • ... 1 +•"'� •• • i � �� �'• i 1 Z P 1 5 1 1 1 1 1 1 1 1 1 F47UItE0G I i W I EXISTING 81T. ♦ ♦ G /eiG` , ♦ 196' FA < i s s RADIUS . I • ♦ 1 � I ' 1131' FALL ' ' • I • .... ' 1 sr«m+,un:r+ IK.wowc RADIUS !R r • I • • I ♦ , i f � 1 • EXISTING BUILDING SITE DATA EXR''i�1PIG BUILOtN _ — - _ .__. _ _ _ _ _ ``FF - h • �j ♦ BOUNDARY AREA._ ---. ._......_...__..___..- ±310,120 Sq.Ft. " " " .. " w * ' PROPOSED APARTMENT BUILDING AREA--:k32.230 Sq.Ft. t PROPOSED TOT LOT ±900 Sq.Ft. .TYPICAL TYPICAL PROPOSED BITUMINOUS PARKING LOT — •±53,432 Sq.Ft. PAAf17KING STALLS' 'HANDICAP STALLS' PR TTA MPERV IMPERVIOUS SURFACE 193,769 Sq.Ft. o . h u �o R IA TOTAL OPEN SPACE - - -- ±216.351 Sq.Ft. NUMBER OF PARKING STALLS 100 Stalls SCAa I' -X' X'"LZ J (INCLUDES 2 HANDICAPED STALLS) Attachment 9 * INV a- O."v f_ 11�t M. Rl•0.19 t0, •� - i INV R. 95.3,.v N 1/4 Corm Seollun Z • � ry Nw fl, 0 2 T Clu --._.•- --�-- -._—. i_► +� .p �y� tt ti___ u- N89'43'07 "E — �' 2837.01 NV U. .n • C. 9'Sa3n PN tt� 15640 NY 0.w 93..33 TI rij _• U U """�-- wl — No G O Q P9E P/!Ja \ 9 • PVC MW , n W ILU •1 SW. 3"V °' QP PLUG SAA. SMY, . ,!( { MATCR 1pv, NArER 5[RV. { 1I I i { 66 6' DIP 1 0 1 I fi x - �$� P z - n•-n of iF.ro - 1°O ( k { 1 l tt �2S rn r-�a iR CJ v1 clm� { 1 { � sum { ANA i « DAYCARE CENTER Cfl p p . i 145' - T6" CPE a o. +ox u s"a' Now I I OD i -- S I �N ----- L - - --1 I tlq 1 I 196' - 6" PVC •. AP op o l it j Pw + �� 1 e ml�` i m m _ F, U: io .�•.:•:.. "N' _ 4 I a s PARCEL A I 5 SIOCMAtK 3i ,. • .. ., >D I ti I I ..T ; e 0,3p ? {. �� - ... ..;'... ..I iw r cut>�1 1 ' :.• i CON a a1M* ,y_ 1 / 1 1 � i 1 t / 1 1�•� -1 / 1 " 1 b} � ( m�la - ------- - - - - -- / - -- - --- - -- - �., _ _ - -- .per} ` , 11 — _ _ - < = r= _ `— _ — — - -- i r D 1w 4_24* C pE D yw( +soh I I i 1. I I I I 1 1 1I 11 1 Z — — ��� —����� �I 1 i I• I I 1 "r-r -+ •h, 1 1 t 1 I III1 1 n m BIT. a w - ItR°�m 96 FAL( 01•.98° o a� n{ ` q ~ 9 3E '7d R"0 9 -- Q 9 � - q —{- -1 ._._ ADIUS z m$4 q;' a g ark 8 `^ ^- - $_._._._._._._._._._._._ _._._._..p I ._ pp C < I z °`„� mxzv acCTR,CAa I ' '� # # v yr� —w oP1 a.1— oN— od— eN— VM— e.i— uN- -VM —oM , V4L-�: �:?��'.sM• —. _. oei o.i .41�:�.•S-vy —.2d °d =.d - o.! I -•. =9 'i�._ N ._. _ .�_, >� 1.R !!rte _ SCT .P .. . - . - . - 942 T < m _ rim Si.T iP ,� N M Q _— _.-.- &�I • i. 946 i I. I � "' ❑ I El 11 3 am SCT C.B. ' P1f1 it. 9.693 I I 1 ' I 1 I 1 z I �•--------- -- - -• ...----- ..._-- _-------- .- _-- .- -.- - -_ EXISTING BUILDING pli " ( - - 6 �- 1G 3D on P9 0 rr O O I __�... 4 t . a • • • • • • R.0 E.B. 13 9 iL m�n � ' • J .� � N Q �y � ��". C � y •9.6 1 4'T ` 1 �' a�� 1 ZIA .. 30 u Attachment 14 ,F O * ,•.... . ,� ., f .+5^-� w LL. 1 I _•� 4 \ .1. 1 ' tO Ct- pd..d t m ! W Lt. 91I.tt CIUI /4 Cdnw 5-V*, j ROAD �I _ ♦° L 'wizx+v r � ro' re vLOk. � `'� � + . —II � S " 3 � a' ar~ rtvc • "` -.. -� �-, • z v � tQ 1 >$ 1 TREES • Y D IN TREES - x DAYCARE CENTER !f q .50 el. U > \ l ♦ i �I i L--'w 1 - --- �\ t'REES '.. `j ' tse.a ` � / •�•yy1 �, 1 �' , � , {� I . „� �\ Pt: j I ;REDS r1/ ,s . i > w� •� c� 1 � <:�:I — - _ -, I L �� - 1 i i / 1{ ,� 1 I � �� I I _ 1 1 ll�Mi ! I I i� t 7REESI /Y �p96- Q'\ : ' 1 1 1 zss— l�tlll01 ' z n'l t I I � i I X11 b?+, ice_ i; `•. ;II I. I{� ...- _.... -� /. r t I ��, i 9 �' �I� t ♦I' i (� I I (.- ,1`i�� °.ty o ti0' Go / � I” 1 1 I Iw= TR t1t \l.,E 954 ,� I .,, " -52i I o f 956 { i / �.�� /yy6-.� �- n - f S � { _ •�� X s -Al._.. ' _•,} 1 I' { , � "t-,_ i �� � l i 1 I a 1 1 1 1 1 I FU flE ING � r it t, �� t�� I I r 9 64.1 z -- -- - ---- -- oN I< ---^, ' --- --- -- - --- ;'I -'�- n � 054- .. - � �� � ( (4 I I '� ii �'" t m 54--x 5 a '- .-- -' " —► - -...4. _s.. -�' -'- 9 9 �"0 _.#j•. =.. ��_. -._-0 —. 9 — a— q _ 9 a 9 1 � ♦— � 952 �7 �r r-- _�, -__ -- — - 948 50 II'i;b 440 �- - — =�p TOwEF T 942 { ;u 4'^' •.�4w V u ' a. ; .•_ — OSB -�' -! j -� _ 460 �_ b i it 1s) _ -------------- - - - - -- __ _ - - -- I 1G _.._.___..- ..__.- __`.__— _- ,— _.._____.•___ r. P4 r 4 N py LL -9 {0.1.1 L i • ►t� ' 31 e Attachment 11 . I -- 11 11 i PRESERVATION TREE TOTALS ROAD D ' / �� SIGNIFICANT TREE TOTAL �t - - - - — —'— -- i -- <r_�� • _ ._ # 33.39 5-� 7-- f— "'� SAVE 1 REMOVE 3 66.7 %j N95 TOTAL 4 (100.07) US \ \ NON— SIGNIFICANT TREE TOTAL 4++I 1 \� ASH, COTTONWOOD, AND 80X ELDER SAPLINGS _ \ SA U GS LESS THAN 8" IN TRUNK DIAMETER) 4 - x REMOVE 40 (81.69 '� E TOTAL 49 (100.09) TREES LISTED AS HAZARD. OFF SITE. OR 4 N m m i 1� \� X� I N THE SIGNIFICANT � INCLU CANTTREE TOTALS. " W m TREES An OTT W THE Fl �1 7 X W " m r 5 12PR0fL`G�iON FEN 1� TREE REPLACEMENT 1 s i DAYCARE CENTER I' OWNER REWIRED TO REPLANT _ 'r ( 25' QEdDUDUS TREES OR (T) 8' SIG NFN TREE t FOR' EACH Q1 SIGNIFICANT TREE REMOVED _ . _ 4� 4 1 (3) SIGNIFICANT TREES REMOVED 2.5" oEaouous TREES TOt - 4 �...�..,. 1 TO HE REPLANTED ON SITE La~ ' 1 An NOT >Tr��iELO SEE LANDSCAPE PLAN FOR DETAILS f f ES �+ 20' 5 5 i 1 a -- --� a 5 811 3?$ 1 11 ao ` § 1 _�{ / EE PROTEC ON FENCE 1 ,9 s2 -~ \> m 1 t � 1 0 4 I TREES , NGT� lW THE .' - -t + w 0�2 TEC11ON_FFENCE t . ^ _,l ) /( 1 _— � 954 — • • 2 v3 L f TU E 1- 6 I L S � 1 _.....95.^ -8 .4 6 I I IN AFv I I I I I I I �I TUkE P i - TREE LIST � AW , ( � `� !"�'' _ TAW sa 1M TN'E ANT SAVE aAVE 1 COTOO N 14' ISOTiON'AOOO ON- 90Nf1CANT SAVE 952 ' ( - 2 14' WTWN000 RVAOW 4 - � 3 1 $4� 1 6' '(TONNIXO - 954 . 5 . .., q 4 12: WTtWIV0o0 - NON- 3i0NfiiCANT SAVE a . 14• COTtONwOOD NON- aia�TlcAHT R E : q' �. q_•: - 4 -- _ -•^q - "9 -_ 9 - q -- q - . q - J954 - 9 q ' q q 11 /4' TWTW00 - 952 7 14' COTTON.'OOO W T CANT mumt 1 q e 2' COTTCa4M0O0 SAVE £Rmtre ** 5+8?" `" '_ \ I 9 10'. C0T10MY000 GRAPHIC SCALE IN PEEL' t0 10' COTIOHM00O - 12 i{ COiTdiNp00 Oti-gf REMOVE 2023TiTROi.OIN IS ie COTTONWOM NON- S1GNRICANT 16 it Co tsl r �o E SHEET n1� GwHEN MWF PROPERTIES P GT SIBLEY COVE SHEET TR1 1 sir P,0(D SAVE 7645 LTNOALE AVENUE SOUTH OF l4HNNESOTA t7 . ,, 9 _ T .,T — FZb E TREE PRESERVATION PLAN 45 NEAPOHIS. MN 55423 1e H 21 2! 22 23 24 25 25 27 2! 31 32 33 34 3, 37 37 38 39 40 4t 42 43 44 45 46 47 411 N aO at H a3 a4 to so 57 n LEGEND M • Huum W M AIN TuRAa IRE OED.. "n HAS OSNOya SOHO ON *1113w& Oab1T mw . WEE 8 NOT OF SONNOWT "a Sic OR -rot SAVE . 1172 10 PE SAVO AINOW . = 10 aE mAmea TREE PRESERVATION PLAN Attachment 12 —961 _� �` --_,. � �- _ � �.( ..- _.. -.. --- .95R =���y� �. COUN � -FZCAD D11 J, — K Y COMMON NAME /SCfEil rIRr NAME ROOT IQUANTITY LP .. PL 7 DI Soo ST EE V E PLANTING TO BE MULCHED AT A 3- EPTH muLcH TYPE OBE CHOSEN BY BUILDER/OEVELO amm BLACK POLY SHEETING TO BE USED UNDER ROCK TR EES LWSWE,GRAOC BLACK VINYl- EDGING TO BE USED AROUND ENTRANCE PLMTINGS >) > > 7 I- TREI .... .... 7 �54 in ID 960 —962 t o t 1 ��966r �lll - --�- -' _ , i� 46 E: 0 0 F TU E "FCR-1 PAOKi r 1, f — — — t 9 96 S IA F TU�E PAhK > JIM BIT. _ — _ �I / �� .... ' "_ •95s --- � �9 �7 !� M I I T j 7 .54 0 > 91 — — — — — — — fi7 MONMER wr"Tw Ing LANDSCAPE PL OvMER SHEET TITLE AN 33 a I TREE CRNAbAWAL TREES aNwom IAM V AM, 12 l;flMMU9 - rtMA' 2 as EVUKREEN 10GOA 7 MSATA "a Is iW PA qwMroRy TREES --- NMTHWDOGS 'ACFA RUMM WORTHWOMV pAnME ASH AX M5 PEWSMVAKCA FATWC"r OAK CUS RUBRA Z!r "M zv OF® mo,000 a 3 0 SEMTRY L*6004/%M "EFOCANA 'SENTRY am 3 ANJ OkL rM iiPl 9*KM MOMA JMWM/JMVMS HOPoZONTALI$ 'ANOORRAw bliARF KO"_U�JSIIIMGA WWM 10 ALI ROM M CARPET ROSC ROSH t1.0iff CAW& MMAYS *-X P0MW3M/MnN!9i FiU—&iW Po 25 23 M I " E PLANTING TO BE MULCHED AT A 3- EPTH muLcH TYPE OBE CHOSEN BY BUILDER/OEVELO amm BLACK POLY SHEETING TO BE USED UNDER ROCK TR EES LWSWE,GRAOC BLACK VINYl- EDGING TO BE USED AROUND ENTRANCE PLMTINGS >) > > 7 I- TREI .... .... 7 �54 in ID 960 —962 t o t 1 ��966r �lll - --�- -' _ , i� 46 E: 0 0 F TU E "FCR-1 PAOKi r 1, f — — — t 9 96 S IA F TU�E PAhK > JIM BIT. _ — _ �I / �� .... ' "_ •95s --- � �9 �7 !� M I I T j 7 .54 0 > 91 — — — — — — — fi7 MONMER wr"Tw Ing LANDSCAPE PL OvMER SHEET TITLE AN 33 a I TREE Attachment 13 SITE LIGHTING G PL.A► 34 7 Attachment 15 Engineering Plan Review PROJECT: Sibley Cove PROJECT NO: REVIEWED BY: Erin Schacht and Chris Cavett DATE: February 10, 2003 MWF Properties is proposing to construct a 3-story apartment building at the southwest comer of County Road D and Ariel Street. Drainage from the site would be treated in a pond at the south end of the property. From there,, the storm water would outlet into the existing storm sewer on Ariel Street. The storm water eventually drains to the Maplewood Heights Pond at northeast comer of White Bear Avenue and Beam Avenue. The applicant or his engineer shall address the following comments. Grading and Drainage plan: 1. Implement additional storm water BMPs into the design of the storm water management s of the site or revise the pond to meet city ordinances and to meet NURP designs standards. An important BMP suggestion: The applicant is strong jy encouraged to include bio-infiltration basins, (rainwater gardens), around the storm drains north and east of the proposed building and to direct roof and yard drainage to these areas. For more information on bioretention basins please see the Metro council BMP Manual at their web site: http://www.metrocouncil.oryIenviroment/Watershed/bLupmanual,.htm. Rock infiltration sumps can be added to the proposed basins to improve infiltration. The sumps should consist of L 5" of clean, clear rock wrapped in Type 5 geotextile filter fabric, (felt). The contractor shall place the top of the rock infiltration sumps about 12 inches below the finished bottom of the basin. The project engineer shall provide a detail and description in the plan of how the contractor will prepare the rock sumps. The applicant shall also include a landscaping plan for the infiltration basins, (rainwater gardens) and for the pond. 2. If the project engineer does not include additional BMP's in the drainage design, then the engineer must revise the design of the NURP pond to meet the phosphorus removal requirement of 60% and the TSS removal requirement of 80%. 3. The plans shall show the pond slopes. The pond must have a 10-foot bench at a 10:1 wet bench below the NWL. 36 4. Include a silt fence on the east side of the site at the tree preservation line. 5. Revise the proposed g rading plan. The proposed plan has an error in the contours at the N.E. area of the site around the tot lot and catch basin. The g rades need revising, as storm water cannot be trapped on adjacent property as a result of the grading on this site. (The applicant should consider this area, as well as the nearb inlet drains,, for locations for rainwater g ardens). 6. Direct all roof drainage into the turf areas to the north and east of the building. 7. Install a 3.0' sump manhole in the boulevard before discharging into the pond. This is so that sediment deposited in the s can be captured and removed before entering the pond. As an alternative, construct another sediment removal s for the pond. In either case, the applicant, as part of the CUP, must enter into an agreement with the city that the owner will maintain and clean the sump structure or pond as needed or applicable. The BMP maintenance agreement must be signed and executed before the cit will grant final occupancy. S. Provide the City of Maplewood a 10-foot wide permanent easement for trails, drainage and utilities along the County Road D frontage of the property. 9. Construct a 6-foot-wide concrete sidewalk with a minimum 7-foot-wide boulevard along the Ariel Street frontage. Utility -plan: 1. The contractor shall use the sewer service stub on the County Road D side of the building, rather than open cutting into Ariel Street. 2. Obtain approvals from St. Paul Regional Water Service (SPRWS) for the proposed and existing water services on the site. It is our understanding that the SPRWS will not allow the builder to use the private water main on the west side of the site. If that is the case, the builder shall use the water service stubs on County Road D and Ariel Street. Proved water main or utility easements to SPRWS, as they require. Landscape Plan: 1. The applicant shall include for cit approval a detailed landscaping plan for the pond. Turf establishment must be with a pre-approved native-grass seed mixture w/forbes, (for upland and low land areas as appropriate). The plan also must include trees and shrubbery in the landscaping of the pond and the pond area. 37 Attachment 16 irch * --- n ----------- n A P A F- T M E N 7 S 26 r' ebb uary 2003 Ken Roberts City of Maplewood 1830 East Count Road B Maplewood, MN 55109 7 MAR a 32am ---------- Re: Sibley Cove Apartments We are writing to express our opposition to the Sibley Cove Apartment project. We are owners of the property to the East of the proposed project and we oppose both the size of the project and the change in zoning requested to allow it to be sited in the business commercial area. ..tol We regret the lateness of this letter but we were onl informed of the project a little over a week ago. I have talked to several other property owners in the area who were also surprised by the project and are also opposed to it. It appears to us that many of the letters informing the neighboring property owners of the meetings were sent to the property ' addresses rather than the legal addresses of the property owners. Therefore those of us who do not have our business offices at the property were ere not informed. We also believe that addressing the notice to the store manager, the leasing agent, or the Realtor whose sign is on the land is an inaccurate way to inform the property owners. This does not achieve the cities g oal of effectively notifying the neighboring property owners. I might add that our tax notices and all legal correspondence, including that from the City of Maplewood, all come to our legal mailing address. When we went through the planning process for our project we were told by the city to find the legal addresses of the surrounding property owners. We supplied the city with a list that had both the propert address and the legal mailing address of the property owners. It appears that was not done in this case and therefore many property owners were not informed. I have attached a copy of both the list we supplied for Birch Glen and the list supplied b Sibley Cove. As you can see the legal mailing address of many of the properties is different from the street address. This short notice has put us at a disadvantage in protesting this change to the city land use plan in a timely manner. There for we re that the matter be tabled until all interested parties have a chance to be contacted. Sincerely Chief Manager, Birch Glen, Apartments LLC Attachment 17 K Roberts March, 2003 Cit o f Maplewood 1930 East Courity Road. B HAR 0 4 2003 Maplewood, MN 55109 RE,CEI VED Re: Sible Cove Apeartments We are the owners of the property to the east of the proposed Sibley Cove Apartment complex. We are opposed to the -,size of the project, the desi and the change in zoning t requested to allow it to be built in this business commercial area. Among the reasons we O ppose the project are: This i an hTD site surrot by single stoq commercial buildings. Buildm*g,a large three story residential building in the meddle wHI detract from the neighborhood and conflict I and auto mall. The requested such as thebar, tire store, & w-,,*. the existing retail uses commercial to single from zoning charge will disrupt the natural transition that now exists from family I property. We feel there is no reason to rnake an exception for this building. This building is huge! Th fo of the building is many times larger than the Surrounding buildings. In a block of single story businesses this building is three stories tall with a pitched roof above it. Just the wall on the side of the L facing White Bear Avenue is longer than a football field. It will be situated on one of the highest pieces of g round in Ramsey County and the upper Soors and roof will be Visible for long distances. There are other sites for this type of project such as the open site on the west side of the nmU where there is a large,exparise of op-en land and the building would not conflict with neighboring properties. A building this size and design well produce large numbers of school age children who need room to roam and should not be fenced in by commercial businesses. Will the existing school facilities be able to handle this concentration of new children? The traffic s tud y compares a " previously approved 90,000 square foot office building" w i t h t h e propose a p ar tment. According to c it y planning there h a s never been an office OM9 bun approved for this site. Given the problems associated w ith the power lines and the pipeline which cross the property wel doubt a building that size would ever be built. A more likely use would be a 45,000 to 150,000 square foot office park or office condos. This would generate less traffic at the property than the apartment building. And, unlike ike an apartment, this traffic would not be concentrated on evenings and weekends when the area traffic is already at its peak. W ' "hen we went through the process to get Birch Glen approved the city was concerned with that large a building in that area. At city request: we made many changes designed to make the building appear smaller and more appealing. We brake the building into two sections with a decorative distinctive entry area separating there. We changed the footprint of the building to provide bumped out areas to break up the long lines of the building. We added more decks -Mth dormer refs over then -, also to break up the long lines of the building. We even added dorrners to our detached garage and bricked the rear of the garage at the speck request of the city. We feel we produced the high quality building; the city viranted for this neighborhood. We believe that Sibley Cove should be held to the same standards. At 100 units the proposed building is much larger than our existing 60 unit building and will be much easier to see from White Bear Avenue. The design is a simple L shape with nothing to break up the long massive walls and roof The wall facing White Bear Avenue is about as long as our entire building and does not contain anything to break it up. Where are no decks, no building protrusions, no roof line changes, nothing to break up the massive walls. It is exactly the type of building we were not allowed to build in that area. We fl there is no reason to make an exception to long standing zoning and design requirements for this project. sincmly Bob Bankers Chief Manager Birch Glen Apartments LLC ,O 03/13/2003 09:32 FAX 303 51966 3406 ARAMARK EDUCATIONAL [a 001 Attachment 18 ARAMARr, Er)ucATioNAL REsouRas CoRpokATE HEAi)QuARTF.Ps March 13 2003 X"ARAMARK Educational Reso David Steel Fax: (6 12) 243 -5010 MWF Properties 7645 L Avenue South Minneapolis MN 554223 RE: Sibley Cove Apartments & CVLC #450/M plewood Dear Dave: Mq 13 wF \� <s 20 03 I am writing regarding the above referenced apailmenis that will be built next to our Children's World Learning Center located on County Road D in Maplewood. We have no objections to the Sibley Cove Apartments development project. Our local Center Director, Jem-Afer Loucks has only positive feedback with respect to your professionalism,. cornniunication ai)d cooperation regarding the pro Please continue to keep Jennifer informed of the progress on the project. Jeluffer's key concern will be for the safety of the children during the cons-truction process. Please call me at (303) 526-3212 if you have an questions or concerns Regards, il&i Scho ten Director of Asset Administration 573 PARK PoiNT Dpm GOLMN, CO 80401 41 Attachment 19 27 March, 2003 Maplewood City Planning City of Maplewood 1830 East County Road B Maplewood, MN. 55109 Re: Sibley Cove Apartments 7 APR 0 1 2003 --------------- We are property owners,. (business and residential} and tenants in the area around the proposed Sibley Cove Apartment site and are opposed to the zoning change requested to allow this apartment building to be built on land which has been zoned business commercial for many years. We feel that building this residential project in the middle of the exisisting business commercial area will remove the natural transition from business to residential land use, create numerous conflicts with existing land uses, and therefore decrease our property values. We wish to be informed of any future meetings on this manner. m Address 0 /%A I.. C 1) �(f t--Ec��.�� �,(.-� Cev��er 2-01`l J4 �yi� �-- �uA��``F�( /� i'e�.P o� -OfS� 6 t�aoucAlyro A`^� �ecs� e, Qrv� S {— .. 4VC V&mo, MtC4 - ,5' ' j 42 / 27.� Z- z- L5 , C) cs-(- 770 --., > (r7l Gsr ��9 -��/3 Attachment 20 Engineering •Planning Surveying • Landscape Architecture r KUUSISTQ LTD \4%48T_ 1969 January 6, 2003 RECEN Mr. David Steele .2003 7645 'L- Avenue S. Minneapolis, MN 55423 Re: Trip Generation at Ariel Street and County Road D i x I _r I IVJL Dear Mr. Steele:, RLK-Kuusisto, Ltd, has completed our review and assessment" of the trip generation potential of the proposed project located at Ariel Street and County Road in Maplewood. In particular, - a comparison of the trip generation potential of the proposed 100-unit apartment building. has been' compared, with the - potential of the previously approved 90,000 square foot office building. The following discussion summarizes the methodology and results of the analysis.. The number, of vehicle trips generated by the proposed development were estimated for the, peak hour,and daily traffic'conditions.tising the data and methodologies contained in the 6th Edition of Trip Generation, published.b y the Institute of Transportation Engineers (ITE). , The data contained within this reference has been compiled for a number of land uses based on specific characteristics of these uses such as- square` feet, number of employees, number of dwelling units, etc. The ITE Land Use Codes.used for this assessment were-Apartmerit — Code'230, and General Office — Code 710, and the generation estimates were based on the number -of units . case of the apartments,. and the square, footage for the office. Table I summarizes ,our findings: Table l Trip Generation Comparison LAND USE UNITS AM Peak PM Peak DAILY Enter Exit Total Enter Exit T otai Apartment' 100-dwell unit 8'. 45 53 42 20 62 663 O ffice. 90 ft.sq '123 17 140 23 111 134 991 Difference 415- +28 -87 +19 _-72 -328 The information in Table I indicates that the proposed chan in land use will result in 87 fewer AM peak hour trips, 72 fewer PM peak hour trips, and approximately 328 fewer daily trips. being g enerated b the site. It is - note -that the use chan will also result in a variation in peak directional travel, with a g reater nu of AM exitin trips and PM enterin trips than ori estimated. stimated- However, the substantial reduction in total traffic g enerated b the site will result in improved traffic operations on the surroundin roadway network. In conclusion, the trip g eneration comparison .*indicates the proposed revision from a, 90,000 s foot office to a 100 -unit apartment complex will reduce the estimated site g enerated Offices: Hibbing • Minnetonka Ham Lake • Twin Ports (952) 933-0972 • 6110 Blue Circle Drive Suite 100 • Minnetonka, MN 55343 • FAX (952) 933-1153 Equal Opportunity Employer 43 44 Attac'hmont - 21 March 10, 2003 - -- _.. --- --- - ---- - Mr. Ken Roberts Maplewood City Hall 1830 County Road B Maplewood; MN 55109 Re: Sibley Cove Noise Analysis Dear Mr. Roberts: Recently . we discussed the noise analysis 'HDR performed for the proposed Sibley Cove development. Following is the section of the state noise rules that apply to this project. "No person may violate the standards established in part 7030 :0040, unless exempted by Minnesota Statutes, section 116..07, subdivision 2a. Any municipality having authority to regulate land use shall take all reasonable measures within its jurisdiction to prevent the establishment of land use activities - listed in noise area classification'. {NAQ 1', 2, or 3 in any location where the standards established in part . 7030.0040 will be violated immediately upon establishment'bf the land use: The second sentence requires ' Maplewood to ensure that proposed new land uses are consistent. with their respective noise limits in the state rules. MPCA noise rules include daytime and nighttime maximum allowable noise levels. Daytime is defined as 7:00 a.m. to 10:00 p,m.. Nighttime is defined as 10:00 p.m. to 7 :00 a.m. To ensure the proposed Sibley Cove development is consistent with existing noise levels at Ahe site, Maplewood has to know peak . daytime and nighttime noise levels. Specifically, Maplewood has to know if the maximum allowable daytime and nighttime noise levels for residential land uses are exceeded at the.proposed site. Traffic noise from - nearby roadways is the dominant,noise source at the "proposed site. Prior to conducting noise monitoring', HDR discussed the state rules and the proposed project with Mr. Brian Timerson of the MPCA noise unit. Mr. Timerson pointed out that peak nighttime noise levels typically occur between the hours of 6:00 -7:00 a.m. During this hour; traffic noise levels associated with the morning rush hour typically exceed noise levels of all other nighttime hours. _ NDR Engineering, Inc. 6190 Golden Hills Drive Phone' (763) 591 -5400 Minneapolis, MN 55416.1567 Fax: (763) 591 -5413 mw.hdrinc.corn 45 Cc: Ryan Sailer 46 Attachment 22 GOUM1 ROAD D � SUM tt Mew m ao n m a -4 T i n A N 9 I e�sr -err r w . � w J _. S . _ Tt� jQ 7 i � ►! ■ o� u s SITE PLAN 47 Q N Attachment 23 LAND USE PLAN CHANGE RESOLUTION WHEREAS, David Steele, representing MWF Properties, applied for a change to the city's land use plan from BC (business commercial) to R3(H) (residential high density). WHEREAS, this change applies to the undeveloped property located on the south side of County Road D, west of Ariel Street and east of White Bear Avenue. WHEREAS, the history of this change is as follows: 1. On February 19, 2003, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the proposed plan amendment. 2. On March 10, 2003, the city council discussed the land use plan change. They considered reports and recommendations from the planning commission and city staff. 3. On April 28, 2003, the city council again considered this request. The council again considered reports from city staff and the testimony given at the meeting. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described changes for the following reasons: 1. This site is proper for and consistent with the city's goals, objectives and policies for high-density residential land use in the comprehensive plan. This includes: a. Creating a transitional land use between the existing residential and commercial land uses. b. Being near a collector street, being between two arterial streets and is near open space and shopping and services. 2. This development will minimize any adverse effects on surrounding properties because: a. The on-site pond and large setback from Woodlynn Avenue will separate the apartment building from the properties to the south. b. There should be no significant traffic increase from this development on existing local residential streets. The existing street pattern keeps the apartment traffic separate from the existing single dwellings and other residences. c. There should be less traffic from this development than from a commercial development on the same site. The Maplewood City Council adopted this resolution on April _, 2003. T1 41 Attachment 24 CONDITIONAL USE PERMIT RESOLUTION lied for a conditional use WHEREAS, Mr. David Steele, representing MWF Protdevelo erties, app permit (CUP) for the Sibley Cove apartment planned unipme nt (PUD). WHEREAS, this permit applies to the undeveloped property on the south side o f County Road D between Ariel Street and White Bear Avenue. The legal description is: PARCEL A: t of the Westerly 329-31 f of the Southerly 428.33 f of the Northerly 681.33 feet The Easterly 239-00 fee Section 2, Township 29 North, Range 22 West, Ramsey of the Northwest Quarter of the Northeast Quarter of County, Minnesota. PARCEL B: That part of the Northwest Quarter of the Northeast Quarter of Section 2, Township 29, Range 22, more completely described as follows: Commencing at a point 33 feet South of the North 1/4comer of said Sectia n 2; thence running a South on North and South 1 /4 line of said Section 2, a distance of 615.15 feet to point; thence East of 615.15 feet to a point on the South right- distance of 90.31 feet to a point; thence North a distance o f 90.31 feet to the point of beginning. Roa "D"- and thence West, a distance of-way line o f County Roa I PARCEL C: The North Ten (N 10) acres of the East Twenty (E 20) acres of the North Half (N ' /2) of the Northwest Quarter (NW 1/4) of Section Two (2), Township Twenty-nine (29) North, Ra ear Avenue and County Road "ID", nge Twenty-two (22) West, according to the United States Government Survey thereof, subject to White B excepting the following portions thereof, to wit: Except . the South One hundred (S 1 0o) feet thereof; and Except that part thereof lying West of the Easterly line of White Bear Avenue; and Except that part thereof described as follows: innin Begg at the southeast corner of County Road "D" and White Bear Avenue; thence nin running and East along the Southerly line of said C I ounty Road "D", ��� h -fi ve (75) Sh parallel with the West line of said Section Two (2), ndred twenty-five (125) feet; g thence West and parallel with the Southerly line of said County Road "D" to a point on the Easterly to the point of line of White Bear Avenue; thence Northerly along the Easterly line of said White Bear Avenue beginning; and Except that part thereof described as follows: innin Begg at a point on the Southerly line o f County Road "D", a distance of One hund red s W eventy- five (175) feet Easterly of the Southeast corner of the with the West section line of said Section " nd Bear Avenue; thence running Southerly on a line pa Two (2) for a distance of One hundred twenty-five (125) feet; thence Westerly t Easterly of alel to the Southerly right of way line o f County Road "D" to , 75) feethe Easterly right of way line of White Bear Avenue; thence Northerly on a deflection angle of Ninety (90) degrees to the Southerly right of way line of said County Road "D"; thence Easterly along said right of way line to the point of beginning; and 49 Except that part thereof described as follows: The West One hundred fifty (VV 150) feet of the East Three hundred sixty -seven (E 367) feet of the North Three hundred forty and fifty hundredths (N 340.50) feet thereof, except County Road "D" right of way, and Except that part thereof described as follows: Commencing at the Southeast corner of White Bear Avenue and County Road "D"; thence Easterly along the South line of County Road "D" a distance of One hundred seventy-five (175) feet; thence in a Southerly direction and parallel to the West line of said Section Two (2), a distance of One hundred twenty-five (125) feet to the point of beginning; thence in a Southerly direction and parallel to the West line of said Section Two (2), a distance of Ninety-five (95) feet; thence in a Westerly direction and parallel to County Road "D" to the Easterly line of White Bear Avenue; and thence Northwesterly along the East line of White Bear Avenue, a distance of Ninety-five and eleven hundredths {95.11) feet; thence Easterly and parallel to County Road uD" to the point of beginning; and Except that part thereof described as follows: Commencing at a point on the centerline of County Road "D" and Thirty-three (33) feet East of the centerline of White Bear Avenue; thence in a Southerly direction along the East line of White Bear Avenue, a distance of Three hundred forty and eighty-seven hundredths (340.87) feet to the point of beginning; thence East and parallel with County Road "ID", a distance of Three hundred thirteen and ninety hundredths (313.90) feet; thence South, One hundred fifty-three (S 153.0) feet; thence West and parallel with County Road "D", a distance of Three hundred eight and sixty-two hundredths (308.62) feet to the East line of White Bear Avenue; thence in a Northerly direction, One hundred fifty-three and nineteen hundredths (153.19) feet to the point of beginning; and Except that part thereof described as follows: Commencing at a point on the Easterly line of White Bear Avenue, Two hundred twenty and twenty- six hundredths (220.26) feet Southerly of the Southeast corner of the intersection of County Road "D" and White Bear Avenue; thence Easterly on a line drawn parallel to the Southerly right of way line of County Road "D", a distance of One hundred sixty-seven and six hundredths (167.06) feet; thence Southerly at an angle of Ninety (90) degrees, a distance of Eighty-seven and fifty hundredths (87.50) feet; thence Westerly on a line drawn parallel to the Southerly right of way line of County Road "D" to the Easterly right of way line of White Bear Avenue; thence Northerly along said Easterly line of White Bear Avenue to the point of beginning; and Except that part of the following described parcel lying Westerly of the Easterly 114.15 feet thereof; That part of the North 10 acres of the East 20 acres of the North Half of the Northwest Quarter of Section 2, Township 29, Range 22, Ramsey County, Minnesota, described as follows: Beginning at the intersection of the Easterly right-of-way line of White Bear Avenue and the North line of the South 100 feet of said North 10 acres; thence Easterly along said North line of the South 100 feet, a distance of 309.40 feet; thence Northerly at a right angle, 155.94 feet to a point on a line parallel with and distant 493.50 feet South of the North line of the Northwest Quarter of Section 2; thence Westerly along said parallel line to the Easterly right-of-way line of White Bear Avenue; thence Southerly along said right-of-way line to the point of beginning. All in the NE 1/4 of Section 2, Township 29, Range 22. (PINs 02-29-22-12-0009, 02-29-22-12 - 0010 and 02-29-22-21-0017) 50 WHEREAS, the history of this conditional use permit is as follows: 1. On February 19, 2003, the planning commission recommended that the city council approve this permit. 2. On March 10, 2003, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. 3. On April 28, 2003, the city council held another public hearing about this proposal. The city staff published a notice in the paper and sent notices to the nearby property owners. The city council gave everyone at the hearing a chance to speak and to present written statements. The council also considered reports and recommendations of the city staff and of the planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1 All construction shall follow the plans date-stamped January 24, 2003. The city council may approve major changes. The director of community development may approve minor changes. 51 2. The proposed construction must be substantially started within one year o f council approval or the permit shall end. The council may extend this deadline for one year. 3. Have the city engineer approve final construction and engineering plans. These plans shall include: grading, utility, drainage, erosion control, streets, sidewalks, tree and driveway and parking lot plans. In addition, the applicant shall include: a. Chan I ges to the plans to minimize the loss or removal of natural vegetation including keeping and protecting as many of the large trees along the north and east property lines (near the daycare center) as possible. b. Revised plans for storm water pond locations and designs as suggested or required by the watershed district or city engineer. The ponds shall meet the city's design standards and shall include best management practices and rainwater gardens wherever practical. c. A storm water management plan for the proposal. d. All the changes and meet all the conditions noted by the city engineer in the memo dated February 10, 2003. 4. The design of the pond shall be subject to the approval of the cit engineer. Thover the developer shall provide to the city a 20-foot-wide drainage and utility easement storm sewer pipe between the pond and the Arial Street right-of-way. 5. The developer or contractor shall: a. Complete all grading for the site drainage and the pond, complete all public improvements and meet all city requirements. b. Place temporary orange safety fencing and signs at the grading limits. C. Remove any debris, junk and garbage from the site. d. Install a 6-foot-wide concrete sidewalk along the west side of Ariel Street between County Road D and Woodlynn Avenue. e. Provide the cit with verification that the apartment building will meet the state's noise standards. This shall be with a study, testing or other documentation. If the noise on this site is a factor, then the contractor will have to build the apartment building so that it can meet the noise standards. This may be done with thicker walls, heavier windows, requiring air conditioning or other sound-deadening construction methods. The developer shall provide the cit with this documentation before the city will issue a building permit for the apartment building. 6. There shall be no outdoor storage of recreational vehicles, boats or trailers. 7. Residents shall not park trailers and vehicles that they do not need for day-to-day transportation on site. If the city decides there are excess parking spaces available on site, then the city may allow the parking of these on site. 52 8. The developer shall provide an on-site storm shelter in the apartment building. This shelter shall be subject to the approval of the director of emergency preparedness. It shall have a minimum of three square feet per person for 80% of the planned population. 9. The city council shall review this permit in one year. The Maplewood City Council approved this resolution on April _, 2003. 53 27 March, 2003 Maplewood City Planning City of Maplewood 1830 East County Road B Maplewood, MN. 55109 Re: Sibley Cove Apartments �� APR 2 2 2003 We are property owners, (business and residential) and tenants in the area around the proposed Sibley Cove Apartment site and are opposed to the zoning change requested to allow this apartment building to be built on land which has been zoned business commercial for many years. We feel that building this residential project in the middle of the exisisting business commercial area will remove the natural transition from business to residential land use, create numerous conflicts with existing land uses, and therefore decrease our property values. We wish to be informed of any future meetings on this manner. Name 1 �'n, !7Q rC�''t 1 p- 47 - e T Cr- Address '""WP-WCI CXJ N\.� V cD SZ7,�'Z'5 &�tb'u ff It A��k�cc� I KA 4 Zi5511 D9 Phone# r - - 74 -1 - 97( i 2-Z-etc) `7 o 7 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA WEDNESDAY, FEBRUARY 19, 2003 b. Sibley Cove Apartment Building (County Road D) Mr. Roberts said Mr. David Steele, representing MWF Properties, is proposing to build a 100 -unit apartment building. He is proposing this project on a 7.1 -acre site on the south side of County. Road D between White Bear Avenue and Ariel Street. The project would be a 3-story apartment building with underground parking for 100 cars. In addition, the plans show 100 surface parking spaces and 18 future parking spaces on the site. The building would have a mix of 86 two- bedroom units and 14 three-bedroom units and a storm shelter in the garage area of the building. Mr. Roberts said to build the proposed apartment building Mr. Steele wants the city to change the land use plan for the site. This change would be from BC (business commercial) to R-.3 (H) (residential high density). The city intends R-3 (H) areas for a variety of housing including double dwellings, town houses or apartments of up to 16.3 units per gross acre. For BC (business commercial) areas, the city plans for offices, clinics, restaurants, day care centers and retail businesses. Mr. Roberts said the applicant has applied for a conditional use permit (CUP) for a planned unit development (PUD) for the 100-unit apartment development. They are requesting the CUP because the BC (business commercial) and LBC (limited business commercial) zoning districts limits the uses on the site to commercial, office and retail uses and requires a CUP for multiple- dwellings. Commissioner Trippler asked if the sidewalk that was just put in on the north side is going to be part of this development? Mr. Roberts said yes. Commissioner Trippler said he had a complaint regarding the Birch Glen Apartment site. When he went to the site, at the end of the building on the south side, there were two large BFI dumpsters with garbage spilling out of them. He asked why are the dumpsters are sitting there and if they are permitted? When he got to the end of the development that goes behind the building in the area of 2029 and 1985 Woodlynn Avenue, he saw one dumpster after another. He said there are at least 2 metal storage containers that look like they have been there forever. He thinks it looks really bad there and if this proposal is going to be developed he believes it is going to be a real eye sore. He wondered who is responsible for getting this area cleaned up? Mr. Roberts said one of the developers of Birch Glen Apartments is in the audience and maybe he can speak regarding this situation. He said this development is just finishing up and if it doesn't get cleaned up the city will be making a phone call to the developer. He said it sounds like a planner and the Environmental Health Officer need to visit the site. Chairperson Fischer asked the applicant to address the planning commission. The applicant Mr. David Steele, representing MWF Properties, residing at 4807 Slater Court in Eagan, addressed the commission. He handed a booklet out to the planning commission. He discussed some issues but they will be dealt with at the CDRB meeting on February 25, 2002. Commissioner Mueller said he noticed in the booklet that was handed out it says future addition and wondered what that meant? Mr. Steele said that future addition refers to the 80 units that will be done in Phase I and the 20 units done in Phase 11, which total 100 units. Mr. Roberts said the staff recommendation is for all 100 units so this does not have to come back to the planning commission again for approval. He said it is fine if the developer chooses to build it in two phases. Chairperson Fischer asked if anybody else would like to speak regarding this development. Mr. Pat Flaherty with Birch Glen Apartments addressed the planning commission. He said the garbage dumpsters are rolled out for 1 hour on Tuesday mornings and 1 hour on Friday mornings for pick up, otherwise they are stored in the trash area in the building until pick up day. Commissioner Trippler said he was at the site on Monday February 17, which was President's Day and he questioned why the garbage was out if the dumpsters aren't rolled out until Tuesday morning for one hour? Mr. Flaherty said he did not know why it was out then. Mr. Flaherty said he is opposed to this development being built. He is concerned do they need more apartments in this general idea? Birch Glen Apartments is only at 50% full now. When he came before the commission two years ago he thought he had a nice building to be built. Mr. Flaherty said the planning commission said his building was a very unimaginative building proposed and he disagreed with the planning commission. In his opinion, the proposal for Sibley Cove is very unimaginative. He said there are no decks, it is very plain and it looks like a warehouse. He feels it will be detrimental to the housing stock in the area. He was not allowed to build this building two years ago so why should this developer be allowed to? He spent - several hundred thousand dollars adding dormers and other features to his building for approval. He wondered what work-force housing means? Mr. Flaherty asked if that is a politically correct term for low-income housing or subsidized housing? He said if it is low-income housing, he does not want it across the street from his development. He said he has a very nice building and does not want subsidized housing there. He was told this was going to be business commercial and that is what he would like to see there. He does not think there needs to be more apartments in this area especially since his building is only 50% rented. He thinks this developer should be held to the same or better standards that he was for Birch Glen Apartments. Commissioner Rossbach said it was the CDRB that required Birch Glen Apartments to have dormers and other features added to the building. He thought Birch Glen Apartments was too large of a building for the footprint of land and he still thinks that. He believes the CDRB will require Sibley Cove Apartments to add similar features to their building as well. Commissioner Mueller stated Birch Glen Apartments is only 50% rented. Either this developer is stupid for wanting to build when the rental market is not renting to full capacity or the developer of Birch Glen Apartments has too small of a vision for competition to be out there. Mr. Flaherty said there were three new apartment complexes built recently in the surrounding I areas. They are all at 50% capacity. The market for rental housing has slowed in the last couple of years. The interest rates have been low so people that were renting are now getting into housing that they could not get into before. It has affected the rental market. The last thing he needs is to have a building that is a much lesser quality than he was allowed to build to be in direct competition with his building. The building he was allowed to build cost more. If this developer is allowed to build a cheaper building the rent will be lower than Birch Glen's is. He said he wants a level playing field. Commissioner Trippler asked Mr. Flaherty if he has heard of the Hajicek property that is going to be developed on the other side of Maplewood Mail? Mr. Flaherty said yes. Commissioner Trippler said once those buildings are built Birch Glen Apartments will be fully rented. If the Sibley Cove Apartments are not as nice as the Birch Glen Apartments then his building will look nicer then the Sibley Cove Apartments. Mr. Flaherty said he just wants this developer to be held to the same criteria and standards as he was. Chairperson Fischer clarified work force housing used to be called affordable housing. It was housing within certain rental cost factors that were determined by Metropolitan Council or HUD and is based on median income in the area. Mr. Roberts said the term "work force housing" is for young professionals trying to get. into their first or second rental property. The renters are typically entry-level workers starting out at a lower income not making a lot of money. An example would be a police officer, teacher etc. just starting out. Mr. Roberts said Mr. Flaherty's associate called him today with comments regarding this proposal but he did not have time to get the comments ready for the meeting. He will provide comments for the CDRB meeting on Tuesday, February 25, 2003. Commissioner Mueller moved to approve the resolution on page 38 of the staff report. This resolution changes the land use plan from BC (business commercial) to R-3 (H) (residential high density) for the 7.1-acre site of the Sibley Cove housing development. The city bases these changes on the following findings: 1. This site is proper for and consistent with the city's goals, objectives and policies for high- ,density residential land use in the comprehensive plan. This includes: a. Creating a transitional land use between the existing residential and commercial land uses. b. Being near a collector street, between two arterial streets and would be near open space and shopping and services. 2. This development will minimize any adverse effects on surrounding properties because: a. The on-site pond and large setback from Woodlyn Avenue will separate the apartment building from the properties to the south. b. There should be no significant traffic increase from this development on existing local residential streets. The existing street pattern keeps the apartment traffic separate from the existing single dwellings and other residences. c. There should be less traffic from this development than from a commercial development on the same site.. Commissioner Mueller moved to approve the resolution starting on page 39 of the staff report. This resolution approves a conditional use permit for a planned unit development for the Sibley Cove apartment development on County Road D, west of Ariel Street. The city bases this approval on the findings required by code. (Refer to the resolution for the specific findings.) Approval is subject to the following conditions: 1. All construction shall follow the plans date-stamped January 24, 2003. The city council may approve major changes. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. *Have the city engineer approve final construction and engineering plans. These plans shall include: grading utility, drainage, erosion control, streets, sidewalks, tree and driveway and parking lot plans. In addition, the applicant shall include: a. Changes to the plans to minimize the loss or removal of natural vegetation including keeping and protecting as many of the large trees along the north and east property lines (near the daycare center) as possible. b. Revised plans for storm water pond locations and designs as suggested or required by the watershed district or city engineer. The ponds shall meet the city's design standards and shall include best management practices and rainwater gardens wherever practical. c. A storm water management plan for the proposal. d. All the changes and meet all the conditions noted by the city engineer in the memo dated February 10, 2003. 4. The design of the pond shall be subject to the approval of the city engineer. The developer shall provide, the city a 20-foot-wide drainage and utility easement over the storm sewer, pipe between the pond and the Ariel Street right-of-way. 5. The developer or contractor shall: a. Complete all grading for the site drainage and the pond, complete all public I improvements and meet all city requirements. b. *Place temporary orange safety fencing and signs at the grading limits. c. Remove any debris, junk and garbage from the site. d. Install a 6-foot-wide concrete sidewalk along the west side of Ariel Street between he south property line of the daycare center and the sidewalk north of Woodlynn Avenue. e. Provide the city with verification that the apartment building will meet the state's noise standards. This shall be with a study, testing or other documentation. If the noise on this site is a factor, then the contractor will have to build the apartment building so that it can meet the noise standards. This may be done with thicker walls, heavier windows, requiring air conditioning or other sound-deadening construction methods. The developer shall provide the city with this documentation before the city will issue a building permit for the apartment building. 1. There shall be no outdoor storage of recreational vehicles, boats or trailers. 2. Residents shall not park trailers and vehicles that they do not need for day-to-day transportation on site. If the city decides there are excess parking spaces available on site, then the city may allow the parking of these on site. 3. The developer shall provide an on-site storm shelter in the apartment building. This shelter shall be subject to the approval of the director of emergency preparedness. It shall have a minimum of three square feet per person for 80% of the planned population. 4. The city council shall review this permit in one year. *The developer must complete these conditions before the city issues a grading permit or a building permit. Commissioner Trippler seconded. Ayes — Fischer, Monahan-Junek, Mueller, Pearson, Rossbach, Trippler Commissioner Rossbach made a recommendation to the CDRB and City Council that the applicant should be held to the same or similar design standards as the Birch Glen Development at 3100 Ariel Street. Commissioner Mueller seconded. Ayes - Fischer, Monahan-Junek, Mueller, Pearson, Rossbach, Trippler The motion passed. This item will go to the CDRB on Tuesday, February 25, 2003, and to the city council meeting on Monday March 10, 2003. MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, FEBRUARY 25, 2003 VII. DESIGN REVIEW a. Sibley Cove Apartments Mr. David Steele, representing MWF Properties, is proposing to build a 100-unit apartment building. He is proposing this project on a 7.1-acre site on the south side of County Road D between White Bear Avenue and Ariel Street. The project would be a 3-story apartment building with underground parking for 100 cars. In addition, the plans show 100 surface parking spaces and 18 future parking spaces on the site. Ms. Finwall said the building would have a mix of 86 two-bedroom units and 14 three-bedroom units and a storm shelter in the garage area of the building. Ms. Finwall said since the original staff report dated February 11, 2003, the planning commission and the developers of the Birch Glen apartments have expressed concerns regarding the design of the building for Sibley Cove. The developers of Birch Glen Apartments want the city to require the same level of detail and design in this building as was required of them. Upon further review it appears the builder could do more with the exterior of the building.. In the staff report dated February 21, 2003, staff indicated seven items of change which include changing some of the windows to patio doors and or to bay or bow windows, adding more brick, particularly to the County Road D side, adding gables and or different materials which would include shakes or shingles to the gable ends and adding a band strip between the second and third floor windows. Also adding windows and other details to the north end of the building facing County Road D, staggering or breaking the long runs of the building on the west and the south sides to change the plains of the facades and adding other vertical elements. These design elements were shared with Mr. Steele who expressed concerns over three items, including changing some of the windows to patio doors and or to bow or bay windows, adding gables and staggering or breaking the long runs of the building. Staff recommends approval of the design .review with the additional building design elements. The landscaping plan does not show any landscaping or ground treatment for the ponding area or any rainwater gardens. Chairperson Ledvina asked staff about the trash enclosures. Ms. Finwall said the applicant indicated that the trash enclosures would be located within the underground parking garage. Chairperson Ledvina asked staff to respond to the 80 units to be built in Phase I and the additional 20 units to be built in Phase 11. He said it appears the building elevations do not show the additional 20 units. Mr. David Steele, representing MWF Properties, 4807 Slater Court in Eagan, addressed the board. Mr. Steele said they would not be building the additional 20 units unless the 80 units are 95% rented out. Phase 11 could be built in two years, five years or it may never happen at all, depending on how the building is rented out. He said in the easement area on the south side of the development they couldn't have any trees or put any fencing up because of the power lines. He plans on putting a vegetable garden in that area for the residents to use. They will try to do everything they can to save the trees. Some of the trees are too close to the proximity due to the building. They do not want to plant bushes or trees too close to the people's windows for security reasons. This was a recommendation from the Ramsey County Sheriff's Department. Board member Olson asked Mr. Steele about the parking. Mr. Steele said in Phase 1, there would be 82 underground parking spaces, and another 20 parking spaces added in Phase II underground, plus there will be 100 parking spaces outside. Chairperson Ledvina asked Mr. Steele if he had any color renderings or samples of materials to show the board? Mr. Steele said he does not have any samples with him but there is a photo in the staff report showing the colors they are using. Board member Olson said the colors in the report differ from the colors he submitted tonight, one looked pink and the other looked orange. Mr. Steele said the colors differ because of the coloration problems with copying. He asked the architect to come forward and talk about the colors that would be used on the building. Mr. James McCellan, architect, residing at 1632 Meadowlark Drive, Stillwater, addressed the board. The colors would be earth-toned colors of rust and cream. Chairperson Ledvina asked how the 20 units to be added in Phase 11 will look? Mr. McCellan said you would not be able to tell there was an addition added because they would not be changing the exterior materials at all. Board member Jorgenson said he wondered what percentage the building had to be rented out before the next phase would begin. You have the tenants who would have to be living next to the building being added onto. Mr. Steele said he realizes you have to make some concessions to those tenants for the noise and inconvenience during construction. There is no I way they would want to start construction until they are filled at least at 95%. Chairperson Ledvina has questions for the applicant regarding the exterior of the building. Mr. Steele said he could not change the windows to patio doors and put any decks on this building. The reason is it could add over $1000 per unit to the 'project. This is work force housing and adding these design elements could price him right out of this project. They have already added the storm shelter and underground parking which has added $500,000 to the project. The planning commission requested that this building be held to the same or similar design standards as the Birch Glen Apartments. There are elements in the Birch Glen I Apartment design that he would not want on his building. He agrees the ends of the building need to be dressed up. He does not like their deck design and he does not think it is attractive at all. Decks are a hazard for kids, people have a tendency to break the law and grill on decks, Birch Glen Apartments have a deck design with a glass enclosure, he feels it is a bad design for Minnesota because the decks fill up with snow. If y ou use wood construction for decks the wood gets rotten. Building off sets could create problems with the parking and the garage design and the expense is huge. Board m I ember Olson asked Mr. Steele if there is anything he can do to add to the vertical enhancements to the exterior of the building to break it up more? Mr. Steele said Birch Glen Apartments added vertical elements by installing decks and he does not want to do that. Mr. McCellan said they could put a horizontal stripe between the second and third floor. He said in terms of the placement of the windows they could put them in a random pattern but he prefers them to be in a symmetrical pattern. Maybe the cement board could be continued in a vertical pattern in some areas but he does not know if that would enhance the appearance too much. They felt the gables on the roof and the different treatments of the horizontal siding make this an attractive product to begin with. Maybe they could do something with the north end on County Road D. Board member Jorgenson said in lieu of decks maybe larger windows could be added to increase ventilation for the tenants? Maybe by having a larger window in the living room area it would give a bit more architectural look to the building. Mr. Steele said that would be a good idea but the issue is the cost. He has to go back to the Minnesota Housing Finance Agency (MHFA) for $500,000 for the extra expense for the garage. They have talked about putting in patio doors with a french balcony. The french balcony is not a deck but has a 6-inch projection with tight verticals on the rails so children cannot stick their heads through it. Safety is a large issue in apartments with children. He said these may have to be custom built and they don't know the cost for something like this. He does not want to be held to anything right now. Board member Olson asked if these are functioning windows? Mr. Steele said yes. Board member Olson said she does not think having a larger window would make it look nicer; she likes the size of the windows with the muttons on them.. It will reduce the size of the interior wall with a larger window size. Chairperson Ledvina asked where the gas and electrical meters would be located? Mr. McCellan said the meters would be located in the underground garage. Mr. Steele asked if he could bring the changes to the east and north ends of the building to the city council? Chairperson Ledvina said it is difficult for the board to make a recommendation without all the details and specifics. He feels very uncomfortable about this. He said it is a possibility but not the standard way of operation. Mr. Steele said he does not mean to make this a gray situation for the board. Chairperson Ledvina asked Mr. Steele if it was possible to make the changes, bring in samples of materials and have a more complete presentation for the board to make a recommendation to the city council for the next CDRB meeting? Mr. Steele asked when the next CDRB meeting is? Chairperson Ledvina said Tuesday, March 11, 2003. Mr. Steele said no, because the city council meeting is Monday, March 10, 2003, and he said he is under penalty of death to make that city council meeting. Ms. Finwall said it appeared the Phase 11 portion was not addressed too well in the staff report. She said this apartment building will be approved by the city council as a PUD and any change to the site plan will require a revision. The additional 20 units will have to come back to the CDRB if and when that would happen. The CDRB is just approving the 80 units tonight. The applicant submitted a revised landscaping plan and staff has not had an opportunity to review those plans so she would recommend the board refer to the plans date stamped January 14, 2003. Regarding the additional design elements for the building, the applicant said that he would be willing to make the following changes: patio doors with a French balcony, depending on cost, additional brick, different materials such as shingles to the gables, and vertical design elements, adding windows to the north end of the building. The CDRB could recommend approval with these additional design elements and if the applicant is still unwilling to implement these recommendations he could appeal the decision to the city council. Chairperson Ledvina asked if anyone from the public would like to speak regarding Sibley Cove Apartments? Mr. Bob Bankers, representing Birch Glen Apartments, addressed the board. He said they are not happy with the design of Sibley Cove. They went through this exact thing two years ago for Birch Glen Apartments. The concern two years ago was Birch Glen was going to be three stories tall sitting in an area with single story buildings. He said Sibley Cove is proposing to do what the city would not let Birch Glen build. They broke the building into two pieces, with hip roofs on both sides, they added decks and they spent a lot of money because the city told them they had to. Their building is very nice now and they are opposed to the Sibley cove owners building a lesser quality building. He said it would have been nice if they could have built their building as it was for less money, but they couldn't and Sibley Cove should not be able to then either. Board member Olson said she thinks Birch Glen Apartments are very attractive and she wishes Sibley Cove had proposed as nice of an apartment building. Mr. Bankers I said Sibley Cove has a building that looks like a warehouse and it has no character to it. Board member Olson asked Mr. Bankers if he thinks they have a higher quality tenant because of the added design features on their building? Mr. Bankers said yes, and he thinks they are appreciative for such an attractive looking building. He said there was a lot of concern expressed by the city when they proposed 60 units at Birch Glen and this proposal is going to have 100 units. He said the building has no bump outs, it is flat and straight and it will dominate the whole neighborhood. The architectural details they put on their building accomplished the goal and it makes it less intrusive in the neighborhood. He is sorry if the developers of Sibley Cove have to spend more money, but they had to spend more money for Birch Glen to get a nicer building and it was worth it in the end. He said they want a level playing ground and they don't want a building lesser in quality then the building they built. Board member Jorgenson said he is not comfortable making a decision on this proposal without knowing more details. There are too many questions in this proposal. If there were time he would like to have more information instead of going ahead and making a quick approval. There is no information on the rainwater gardens. He said it is a large building and it needs more design details added to it. He is happy to see the developer is building underground garages and that will be a huge attraction for people. Board member Olson said she would second that statement. She said there was no discussion about the storm water pond which appears to have m I oved around on the plans, she would like a better feel for the gardens for the residents, the fencing on the perimeter of the property between the auto mail on the west side is very practical, as opposed to trying to put trees in there. She would like the shingles added and the brick banding added. She is not that crazy about adding another horizontal stripe, it isn't going to solve any vertical problems. She wasn't really thinking of the scope of the building but in looking at the plans, the trees depicted on the illustration make the building look smaller then it will really be. She said the tree size is deceiving, but after seeing the size of Birch Glen, Sibley Cove will have more units. This will be a large building and it really needs the elements added. She said the colors of the building are confusing from the illustration copies and she wishes the applicant would have brought samples of the materials that are being used. There is a lot to be considered before the CIDRB can make an approval and she does not feel comfortable making a recommendation to the city council not knowing complete information. Chairperson Ledvina said he feels the same way. This project is not complete and it could use more work. There are a lot of issues that are not finalized. Chairperson Ledvina said Birch Glen Apartments feels Sibley Cove should be held to the same standards and feels this is not a level playing field. He is concerned about the 20 additional units to be added in Phase 11 and how that works with the 80 units for Phase 1. He would like to see plans for that addition or just not approve the 20 additional units. He feels very uncomfortable approving the staff recommendation of the 100 units when they propose 80 units now and 20 later. He does not necessarily like fencing and he thinks berms and plantings can be done in place of fencing. Mr. Steele said he has an extreme time crunch but the board asked if this could be tabled and have it come back for the next meeting. Mr. Steele asked the board to respectfully not table this item. The rainwater gardens are a new concept and they will need guidance on this, they are working with Chris Cavett, Assistant City Engineer. Fencing and tree placement have endless opportunities and that can be discussed. They are willing to make the architectural changes and bring it back to the'city council on March 10, 2003. Ms. Finwall said the city is required to act on this proposal within 60 days and the deadline for this proposal is March 24, 2003. If this was tabled, it could come back to the CDRB on March 11, 2003, and then g o to the cit council on March 24, 2003. Chairperson Ledvina stated then it is possible to table this based on the city's time line. Ms. Finwall said yes. Mr. Steele said if the CDRB tables this proposal it will delay his project by at least one month. He said the earliest they can start this project is April 15, 2003. The MHFA has certain windows of time for their board meetings and waiting for them could hold this project up until May 15. It takes about seven months to build the building and a month delay can make them lose the window of opportunity for paving in the fall. Under the current schedule they want to start building April 15, 2003, and have it completed and paved by the end of November. This way the building would be leased by the beginning of December. He said to table this project would cost this development hundreds of thousands of dollars. Chairperson Ledvina said the board is uncomfortable with the level of detail that has been provided and the amount of work that needs to be done. At the same time the applicant has time schedules to follow. He said this is where the board is with this proposal. Board member Olson said this is a large development and the impact will be substantial and this building will be here a long time. She said the board feels that because of all the issues that have not been resolved they need more than 20 minutes to review this, especially with all of the design elements that have not been finalized Ms. Finwall said this proposal requires a land use change as well as a CUP for the planned unit development and the design review. If the land use plan and the CUP are in place the design review board has the authority to approve the design elements without being reviewed by cit council. She said the only time city council would be involved with the design review is if there was an appeal from the applicant on the design review was brought to the cit council as part of a land use proposal. Therefore, staff could bring the land use plan and CUP to the cit council on March 10, 2003, and bring back the design review to the CDRB March 11, 2003. Ms. Finwall said this way the applicant can meet his timeline and the CDRB is concerns can be worked through. The only issue is, if the applicant wanted to appeal the I CDRB 's recommendation to the city council it would not be heard until March 24, 2003. Board member Jorgenson moved to table this item until further information is provided to the board for the meeting on Tuesday, March 11, 2003. Commissioner Olson seconded. The motion is tabled. Ayes- Jorgenson, Ledvina, Olson This item goes to the city council on March 10, 2003, and it will come back to the CDRB with changes on March 11, 2003. Chairperson Ledvina said the board would like the applicant to work with staff in addressing the issues identified in the staff report dated February 21, 2003. Recognizing the applicant has a concern with breaking up the fagade, and the issues of patio doors and or bay or bow windows. The board wants to identify that they are looking, at 80 units only unless the applicant provides details for the whole 100 units. More detail is needed for preserving the vegetation on the east side of the site near the daycare center. He said they should look at the possibility of varying the size of the windows but maintaining the detail of the windows. Looking at the possibility of french balconies and the applicant should provide samples of materials with color schemes of the materials to show the board. Chairperson Ledvina said he has a concern with the main entrance of the building where the drop off area is. He said there could be an additional architectural element added there like Birch Glen Apartments has done showing a prominent main entrance. Board member Olson wants the applicant to look at the issue of shingles on the gables and staggering the long horizontal runs. Regarding the fencing issue, where is it going to be and what is it going to look like? She said the lighting plan needs to be resubmitted for the driveway and the tot lot, which are for safety. This development needs sidewalks and she would, like the sidewalks made clear on the plans. Board member Jorgenson said he wants to see the final landscaping plan, define where the storm water ponding area will be, have a clear plan for the vegetable garden area and the entrance needs to be more prominent. He would also like to know where the entrance to the tot lot will be. MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MARCH 11, 2003 a. Sibley Cove Apartment Building — South side of County Road D, East of White Bear Avenue and West of Ariel Street Ms. Finwall said the CDRB,tabled this item at the last CDRB meeting due to the concerns regarding the design of the apartments. Mr. David Steele, representing MWF Properties, has revised the building elevations and is now requesting design review approval for his proposed 80-unit apartment building. He is proposing this project on a 7.1 -acre site on the south side of County Road D between White Bear Avenue and Ariel Street. The project would be a 3-story apartment building with underground parking for. 100 cars. In addition, the plans show 100 surface parking spaces and 18 future parking spaces on the site. Ms. Finwall said the building would have a mix of 86 two-bedroom units and 14 three-bedroom units and a storm shelter in the garage area of the building. Ms. Finwall said the city council denied Mr. Steele's request for a land use change at the city council meeting March 10, 2003. However, Mr. Steele is proceeding with his design review in the hopes that the city council will reconsider his proposal. Ms. Finwall said the proposed building would be attractive and would have three stories above grade and an underground parking area. As proposed, the building would have an exterior of face brick, horizontal cement board siding on the first floor, horizontal vinyl siding on the second and third floors and scale shingles on the gable ends, and the roof would have asphalt shingles. The developer has proposed a mix of building colors -- primarily earth-toned rusts and creams (red, brown and tan). Ms. Finwall said the revised elevation shows shingles on the gable ends as opposed to the horizontal siding. The addition of french or patio doors with metal railings on the outside of the units, 1" X 4" colored trim around the windows and doors, and more brick on the end elevations, extending brick to the third floor elevation. The revised plan also shows a new entry portico extending out from the front door of the building and a door and patio out to the tot lot on the northeast side of the building. However, the proposed plans do not show the south elevation with the underground garage door. (This building style, with the proposed materials and colors, should be compatible with and equal in quality to the buildings in the area, including the Birch Glen apartments.) Ms. Finwall said the proposed landscaping plan is a good start but needs additional work. It shows the developer planting at least 50 new, trees ' including red oaks, maple, ash, linden, black hills spruce and Austrian Pine. In addition, the plans show the planting of a variety of ornamental trees and shrubs on the site. The landscaping plans show most of the site will be graded with the construction of the storm water pond on the southeast corner of the lot. However, it does not show any landscaping or ground treatment in the ponding area and the city should require the developer to provide a revised landscape plan that would include the landscaping treatments for the ponding area and for any rainwater gardens that the developer may be including on the site. Ms. Finwall said the applicant provided a site lighting plan that shows the expected light spread from the proposed parking lot lights. The proposed poles would be 20-feet tall and would have a sharp cutoff shoebox luminary with a 250-watt high-pressure sodium light bulb. The city code requires the light fixtures have a design that hides the bulb and lens from view. Ms. Finwall said the applicant should revise the lighting plan in several ways. First, the plan should show how the lighting on the building would add to the site lighting. Secondly, the plan should have additional lighting near the driveways, where they intersect with the public streets, so they are adequately lit. Finally, the plan should show details about the proposed light fixtures to ensure they are a design that hides the bulb and lens from view of adjacent properties to avoid nuisances. Ms. Finwall said staff is recommending that the developer install a six-foot-wide concrete sidewalk on the west side of Ariel Street between the existing sidewalk north of Woodlynn Avenue and the south property line of the daycare center. This sidewalk would provide the residents of this building off-street pedestrian access to the shopping area and church to the south. A sidewalk along Ariel Street also would provide a pedestrian link to existing sidewalk along Woodlynn Avenue to the sidewalk along Ariel Street south of Woodlynn Avenue. Ms. Finwall said the city installed a new trail along the south side of County Road D in 2002, as part of the County Road D reconstruction. The city needs, however, a ten-foot-wide permanent easement along the south side of the right-of-way (on- the project site) to cover the area that the trail is on. Ms. Finwall said this site has commercial properties on three of its ' sides, including an auto repair mail to the west and strip center to the south. Staff feels ,it would be prudent for and helpful to the, residents of the new apartments if the developer installed screening along the west and south sides of the project to help ensure that the new residents and their vehicles are separated from the adjacent commercial properties. With the revised plan the developer is showing a six-foot high wood fence to be located along the west side of the property. However, because of an. existing easement on the south side of the property the applicant told Ms. Finwall that the easements on the south part of the property for the existing power lines P rohibit them from installing any structures or permanent improvements, except the parking lot, in the easement area. As such, they cannot install a fence along the south property line of the site. In addition, the developer is proposing planting gardens on the south side of the property for the use of the tenants in the building. Board member Shankar asked staff how the applicant intended to keep the garden properly cared for? Ms. Finwall said perhaps the cit should address that issue in the conditional use permit (CUP) with the applicant in the maintenance of the apartments. Ch I airperson Ledvina asked if staff could comment on the split vote on this proposal that was reviewed at the c it y council meeting March 10,, 2003? Ms. Finwall said she was not present at the cit council meeting but she understood two of the cit council members voted against the proposed land use plan, which is required to construct an apartment. This property is zoned business commer cial as well as limited business commercial. In order to construct the residential units, a land use change is proposed and with that a majority vote is required. There were concerns from an adjoining property owner for Birch Glen Apartments who expressed concerns with this proposal. The applicant is requesting design review in the hopes that the cit council will reconsider his land use plan change in the near future. Chairperson Ledvina asked staff if the concern is related to the land use and not in the design? Ms. Finwall said the Mayor, who was one of the two dissenting voters, expressed concern that the CDRB had not approved the design review yet. Board member Longrie-Kline asked staff wasn't there a concern. because of the change of use? Her concern is the CDRB is looking at the design and determining the mechanics of the design and then the applicant goes through the expense and the process just to find out the project can't be done. In her opinion, you have to change the use, before you can look at or approve the design. If the use is never going to be changed, then it doesn't matter what the design looks like because the use is the issue. Chairperson Ledvina said the charge of the CDRB is to review the design and the cit council action should not sway them either way. Ms. Finw I all said, keep in mind the approval of the design is not approval of the project, so even if the CDRB approves the design review tonight and the cit council does not reconsider the CUP and the land use plan change, this is where t he proposal would end. Ms. Finwall said c it y council member Kathleen Juenemann is in the audience and perhaps she could comment on that. Mr. David Steele, at 4807 Slater Court in Eagan, representing MW Properties, addressed the board. He said they have on-site management that would care for the property. They will make sure the gardens are tilled and cleaned up in the fall. They have proposed to install the and would rainwater gardens on the property a d be working with Chris Cavett on that. He said balconies of 48 inches instead of the they would install the eight-foot wide french at a height code requirement of 42 inches in height for an added safety measure. He brought color samples to show the board of the materials they propose to use on the exterior of the building. The competitor across the street Birch Glen has asked for a level playing field. He said Sibley Cove Apartments are proposed at 40 feet in height at the top of the roof and Birch Glen Apartments is 38 feet in height. If part of what he is being judged on is what is across the street, Birch Glen has 72,000 square feet of green space verses Sibley Cove at 219,000 square feet of green space. Mr. Steele handed out photos of Birch Glen Apartments to the board so they could compare that building with his proposal for Sibley Cove Apartments. He feels Sibley Cove has achieved a better landscaping plan proposal, they would have more green space, a nice garden area for the tenants, an architectural pleasing combination of , building materials dressing up the exterior of the building and he thinks the Sibley Cove Apartment plan is comparable or maybe even better than the Birch Glen Apartments. Board I member Longrie-Kline asked the applicant what the water source would be for the tenant gardens? Mr. I Steel I e said whatever Mother Nature doesn't provide t the garden, the on-site management will sprinkle the garden. He said it is an additional service, they will provide for the tenants. You can't provide the garden and not water it and take care of it. Just like they are going to provide a tot lot. They propose to put in a rubber mat on the tot lot to prevent injuries to the children. This rubber mat is about 11/2-inches thick and will be a cushioning for the children unlike wood chips that used to be used on playgrounds. Board member Shankar asked Mr. Steele if the heating and cooling units would be by heat Pump? Mr. Steele said no the heating and cooling would be done by wall pack. The self-contained heating and cooling unit will be located in the corner of the living room or the bedroom. It will be dark colored, pre-finished aluminum, approximately 18 inches X 42 inches high. Board member Shankar stated that Birch Glen Apartments doesn't have wall packs on the exterior of their building. Chairperson Ledvina asked if there was anybody else in the audience that wanted to speak regarding this proposal? Mr. Pat Flaherty, representing Birch Glen Apartments, at 3100 Ar iel Street, Maplewood, addressed the board. He said he i opposed to this project. He was at the cit council meeting the evening of March. 10, 2003. Birch Glen Apartments and its representatives are not the only ones opposed to this proposal. There were neighboring businesses such as the Auto Mall, the strip mall, the Emerald Inn, and people in the residential area that were also opposed to this proposal. This land is in a commercial zone and the neighboring businesses did not want anything but commercial property to be built there. His concerns are more in the design itself of the building. Mr. Steele said you would barely see the rooftop of this building, but this building would be 40 feet tall. it will look like a big wall behind the c ommercial buildings on White Bear Avenue. He said it looks like Mr. Steele has done some things to improve the design of this building but there are still no decks, no bump outs and it is still a large L-shaped building. He doesn't see people building apartment buildings like this anymore. People build entrances to welcome people and bump outs on the buildings. Birch Glen Apartments were not allowed to be built as a large plain building. His company had to build a grander entrance to welcome people, and build bump outs to break up the expansion of the building. Sibley Cove does not have any of those elements on this proposed building design. Birch Glen Apartments was told by the city that they had to include those elements on the design of their building and he wants a level playing field. This building does not belong here. The Mayor had several issues with this building and one of the major issues was the land use change. Several neighbors saw Mr. Flaherty at the cit council meeting on cable and they contacted him by telephone today. The concern that has come out in the last day or two is that the adjoining properties did not get notified regarding this proposal. He said the notification was sent out to the physical property addresses and not legal property addresses. M of the other addresses were addressed to "Manager" at Amoco, "Manager" at Daycare Center and not addressed to the owners. Many of these are leased buildings and the building owners may not be agreeable to this proposal. He thinks a better attempt should have been made to notify the people that count. ber Lon Board mem grie-Kline was trying to clarify what Mr.. Flaherty meant by "they just want a level playing field." Did he mean he wanted the applicant for Sibley Cove to spend more - money on their building by putting more materials on the exterior of the apartment building, or did he mean he wanted Sibley Cove to put in architectural elements like bump outs on the building s o it would look more like the design of Birch Glen Apartments? Mr. Flaherty said a developer can spend a lot of money on exterior improvements for a building this size but it will still look like a huge warehouse building. The expanse of this building is the size of a football field. He thinks the applicant should be required to put the bump outs on Sibley Cove just as Birch Glen was required to. Mr. Flaherty said other architectural elements would be things like a welcoming entrance to the building. With the expanded brick the applicant proposes to put on the building and other exterior enhancements, the building still looks like one large long building and it is not broken up in any way. He doesn't believe the Sibley Cove proposal is being held to the same standards that the city required of Birch Glen Apartments. Kathleen Juenemann, cit council member at the Cit of Maplewood, addressed the board. The city council members that voted against this were Mary Koppen and Mayor Bob Cardinal. The issues were the land use change and the final approved design plan. The land use plan change was something the cit could consider in this case because the city has been talking about affordable housing and that is often used as a transition from commercial to residential. The cit is talking about mixed use in the Hartford Development at the Hajicek property and possibly at the Hillcrest and Gladstone neighborhoods. Speaking as citizen, Kathleen Juenemann 721 Mount Vernon, she said, in the design phase of this proposal, there seems to be a very large difference of placement with the two buildings. Birch Glen Apartments is right on top of the street, so to be pleasing to the eye, staff was concerned with the building design and placement on the property. She said just as Mr. Flaherty had worked with staff for the design of Birch Glen Apartments, Mr. Steele has been working with staff for the Sibley Cove proposal., The Sibley Cove building would be more recessed or hidden from view in its location with the lot so she presumes the design advice from staff had to do with the placement of the buildings on the lots. Chairperson Ledvina said the changes in the design of the building are pretty dramatic from the first set of plans the board saw. He is pleased with the design changes. The prominence of the Birch Glen building was a big issue with the placement on Ariel Street. The Sibley Cove building does not have the same street presence that Birch Glen has. He thinks the natural vegetation will help isolate the views of the building, especially from the east and north. It is his opinion that the developer has listened to the board's comments as well as staff's comments and has made m ost of the changes to the proposed plans. Board member Longrie-Kline said she believes you can break up the expanse of a building with color, texture and the use of different materials and it would have every bit of an effect on the appearance and is just as costly as doing other architectural enhancements. She thinks they are two different styles of buildings. There is a lot of green space around the building, there will be revisions to the landscaping and she supports this proposal. Chairperson Ledvina said he would like to comment that perhaps the applicant and the city could consider the possibility of substituting the curb and gutter for the south portion of the parking lot and use a buffer strip to enable sheet-flow drainage to the grassy area. This may provide more of a buffering capacity for the storm water. Board member Longrie-Kline asked staff if the city has some type of agreement regarding the maintenance of a public garden, weeds and/or grass height? Ms. Finwall said as far as she was aware, the city has not had a public garden within an apartment development before, but the city could include a condition in the CUP that an approved maintenance agreement for the public garden is agreed upon by staff and the developer. Board member Shankar moved to approve the plans date-stamped March 4 1 2003, (site plan, landscape plan, grading and drainage plans and building elevations) for the Sibley Cove Apartments. The city bases this approval on the findings required by the code. The developer or contractor shall do the following: (changes are in bold and deletions have a strike through them). 1 Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the cit issues a grading permit or a building permit: a. Have the city engineer approve final construction and engineering Plans. These plans shall include: grading, utility, drainage, erosion control, tree, sidewalk and driveway and parking lot plans. The plans shall meet the following conditions: The erosion control plan shall be consistent with city code. (2) The grading plan shall: (a) Include building, floor elevation, water elevation and contour information. These shall include the normal water elevation and 100 -year high water elevation.. (b) Include contour information for the land that the construction will disturb. (c) Show sedimentation basins or ponds as required by the watershed board or by the city engineer. The ponds or basins shall meet the city's design standards and shall include best management practices and rainwater gardens wherever practical. (d) Show all proposed slopes steeper than .3:1 on the proposed construction plans. The city engineer shall approve the plans, specifications and management practices for any slopes steeper than 3:1. This shall include covering these slopes with wood fiber blankets and seeding them with a "no mow" vegetation rather than using sod or grass. (e) Show all retaining walls on the plans. Any retaining walls more than four feet tall require a building permit from the city. Show as little disturbance as possible on the north and east sides of the site (near the daycare center) to minimize the loss or removal of natural vegetation. This is to keep and protect as many of the large trees along the north and east property lines (near the daycare center) as possible. (3) *The tree plan shall: (a) Be approved by the city engineer before site grading or tree removal. (b) Show where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. (c) Show no tree removal beyond the approved grading and tree limits. (d) Be consistent with the approved grading and landscape plans. (4) The design of the storm water shall shall be subject to the approval of the city engineer. The developer shall be responsible for getting any needed off-site grading or drainage easements and for recording all necessary easements. (5) All the parking areas and driveways shall have continuous concrete curb and gutter except the south side of the parking lot where the developer should work with the city on the possibility of substituting curb and gutter with a buffer strip to enable.sheet flow drainage. (6) The driveways shall meet the following standards: 24-foot width-no parking on either side and 28-foot width parking on one side. The developer or contractor shall post the driveways with no parking signs to meet the above-listed standards. (7) The developer shall disturb as little as possible of the area along the north and east property lines near the daycare center. Change the grading plan for this park of the site as recommended by the city engineer. (8) The developer shall install a six-foot-wide concrete sidewalk along Adel Street between the existing sidewalk north of Woodlynn Avenue and the south property line of the daycare center. (9) A storm water management plan, including drainage and ponding calculations, for the proposal. (10) Make all the changes and meet all the conditions noted by the city engineer in the memo dated February 10, 2003. b. Submit a lawn-irrigation plan to staff showing the location of sprinkler heads. C. Submit a certificate of survey for all new construction. d. Submit a revised landscape plan for city staff approval showing: As much of the existing vegetation (including large trees) remaining along the northern and eastern property lines (near the daycare center) as possible. (2) The manicured or mowed areas from the natural areas. This shall include planting (instead of sodding) the disturbed areas on the south side of the parking lot around the storm water pond with native grasses and native flowering plants. The native grasses and flowering plants shall be those needing little or no maintenance. This is to reduce maintenance costs and to reduce the temptation of mowers to encroach into the pond. Specifically, the developer shall have the natural areas seeded, with an upland mixture and lowland mixtures as appropriate. The planting of native grasses and flowering plants around the proposed storm water pond shall extend at least four feet from the ordinary high water mark (OHWM) of the pond. (4) The planting details (including flowering plants and shrubs) for the rainwater garden at the northeast corner of the building. e. Submit revised building elevations to be approved by staff as follows: (1) south elevation (2) underground garage elevation f. e-. Get the necessary approvals and permits from the watershed district. g. f-. Submit a revised site lighting plan for the city staff approval. This plan shall show how the lighting on the building would add to the site lighting, and the plan should have additional lighting near the driveways, where they intersect the public streets, so the driveways are adequately lit. This plan also shall show details about the proposed light fixtures to ensure they are a design that hides the bulb and lens from view to avoid nuisances. The light fixtures must have concealed lenses and bulbs to property shield glare from the adjacent street right-of-ways and from adjacent properties. h. g-. The developer shall record the following with Ramsey County: (1) The documentation to combine the properties into one property for tax and identification purposes. (2) A ten-foot-wide permanent easement for public street -right-of-way -and public utility purposes along the south side of the County Road D right-of- way. L 14-. Have the Saint Paul Regional Water Services (SPRWS) review and approve the proposed utility plans. j. i. The fire chief shall approve the access to the back (northeast side) of the building for firefighting needs. k. j. Submit plans for city staff approval for any outdoor trash or recycling containers and enclosures. If the developer wants to build such facilities, the enclosure shall have materials that are compatible with the building, and they shall have gates that are 100 percent opaque. 1. k. A letter of credit or cash escrow for all required exterior improvements. The amount shall be 150 percent of the cost of the work. m.1 This approval does not include the 20 -unit addition on the east end of the site. The developer or builder shall submit all necessary plans to the CDRB for their approval before the city may issue a building permit for this part of the project. 3. Complete the following before occupying the building: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards. C. Install reflectorized stop signs at each exit, a handicap- parking sign for each handicap- parking space and an address on the building. In addition, the applicant shall install "no parking" signs within the site, as required by staff. d. Paint any rooftop mechanical equipment to match the uppermost part of the building. Screen all roof - mounted equipment visible from streets or adjacent property. (code requirement) e. Construct trash dumpster and recycling enclosures as city code requires for any dumpsters or storage containers that the owner or building manager would keep outside the building. Any such enclosures must match the materials and colors of the building. f. Install and taper the concrete sidewalk along Ariel Street to match the driveways. g. install and maintain an in- ground sprinkler system for all landscaped areas. h. Install continuous concrete curb and gutter along all interior driveways and around all open parking stalls. i. Install on -site lighting for security and visibility that follows the approved site lighting plan. All exterior lighting shall follow the approved lighting plan that shows the light spread and fixture design. The light fixtures must have concealed lenses and bulbs to properly shield glare from the adjacent street right -of -ways and from adjacent properties. j. Install a six -foot -high solid screening fence along the west property line of the site. The location, design and materials of the fence shall be subject to city staff approval. k. Install a quality video surveillance system that covers the underground garage and its entrance /exit doors. This system shall be subject to the approval of the Maplewood Police Department. 1. The developer or contractor shall: { 1 } Complete all grading for the site drainage, complete all public improvements and meet all city requirements. (2) *Place temporary orange safety fencing and signs at the grading limits. (3) Remove any debris or junk from the site. 4. If any required uired work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above - required letter of credit or cash escrow is held by the city for all required exterior improvements. The owner or contractor shall complete any unfinished landscaping by June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. C. The city receives an agreement that will allow the city to complete any unfinished work, 5. This approval does not include the signs. 6. All work shall follow the approved plans. The director of community development may approve minor changes. Commissioner Longrie -Kline seconded. Ayes- Ledvina, Longrie- Kline, Shankar The motion passed, 27 March, 2003 Maplewood City Planning City of Maplewood 1830 East County Road B Maplewood, MN. 55109 APR 2 R Re: Sibley Cove Apartments We are property owners, (business and residential) and tenants in the area around the proposed Sibley Cove Apartment site and are opposed to the zoning change requested to allow this apartment building to be built on land which has been zoned business commercial for many years. We feel that building this residential project in the middle of the exisisting business commercial area will remove the natural transition from business to residential land use, create numerous conflicts with existing land uses, and therefore decrease our property values. We wish to be informed of any future meetings on this manner. Name 'toz-C nix �x-krr It -�A / "I e/ -?- 6t-(W Address 0.55' �� O' - DI E mck��o NUS S S I bq 3. 5 1- 4 cl� a � Ir- c-- .5; � A r,,-o j : / , 94 ti i // C q � l✓'�V ( i 9 f ICA 0� - Phone# - - 74- - 7 - (9 - 7 � I &S/- 7 �sr�l3l - ZZU� 7V- o 77 le, - - -------------------------- 77 04- cP 7 ol- 27 March, 2003 Maplewood City Planning City of Maplewood 1830 East County Road B Maplewood, MN. 55109 Re: Sibley Cove Apartments We are property owners, (business and residential) and tenants in the area around the proposed Sibley Cove Apartment site and are opposed to the zoning change requested to allow this apartment building to be built on land which has been zoned business commercial for many years. We feel that building this residential project in the middle of the exisisting business commercial area will remove the natural transition from business to residential land use, create numerous conflicts with existing land uses, and therefore decrease our property values. We wish to be informed of any future meetings on this manner. Name Address Phone# 17 cl R, 0.� - �J -7 - 3 77`i-�jq( 3 27 March, 2003 Maplewood City Planning City of Maplewood 1830 East County Road B Maplewood, MN. 55109 Re: Sibley Cove Apartments 9 CLENEID A P ln?-, 2 P 2 06 3 --------------- We are property owners, (business and residential) and tenants in the area around the proposed Sibley Cove Apartment site and are opposed to the zoning change requested to allow this apartment building to be built on land which has been zoned business commercial for many years. We feel that building this residential project in the middle of the exisisting business commercial area will remove the natural transition from business to residential land use, create numerous conflicts with existing land uses, and therefore decrease our property values. We wish to be informed of any future meetings on this manner. Name Phone# �s1- ?� Z,s 3zC City of Maplewood Official Sign -Up Sheet By putting your name and address on this sheet, you are requesting to address the Maplewood City Council on the following topic for up tofive minutes. RE Y Name (first & last) -please print Address omi YN 2. t. 3 .. 4. 5. 6. 7. 8. 9. 10. 11. -a 12. E� 13. C,/& ) 0 . � 14. Cit of Maplewood Official Sign-Up Sheet B p y our name and address on this sheet, y ou are requesting to address the Maplewood City Council on the following topic for up to five minutes. Public Hearing: Sibley Cove Apartments Date 04-28-03 Time 7:20 p.m. .. ... Name (first & last) -please print o 1. 2. k, 4. 5. 4 2' 8, 10. Address 3, rt 12. 13. 14. Agenda # TO: Richard Fursman FROM: Melinda Coleman hW SUBJECT: Tax Abatement Public Hearing DATE: April 21, 2003 INFORMATION Action Date Endorsed Ddodified Z ei ecte M a City staff is requesting City Council action to approve a tax abatement plan for the Legacy Village and associated public improvements. Although, the timing of this is somewhat premature, staff is seeking approval now due to proposed legislation that could impact the city's ability to use this financing tool. Please see . the attached memorandum from Paul Steinman, at Sprinsted, who is assisting the city and the Hartford Group on this proj ect. City Council should hold the public hearing that has been called for 7:30 pm. Mr. Steinman will be present at the meeting to explain the specifics of the abatement plan. It is important to note that this Resolution for Tax Abatement sets the maximum, amount that can be levied and does not commit the City Council to any action without a specific abatement agreement. Details of the financial assistance request and city involvement will be brought forward as we continue through the road and other approval processes associated with the Legacy Village project. RECOMMENDATION Approve the attached resolution starting on page 4 that provides for the maximum amount of abatement. This is with the understanding that the Council has total discretion in determining a final abatement amount lower than the resolution and hearing notice indicates. ATTACHMENTS: 1. Memo from Paul Steinman 2. Notice of Public Hearing 3. Abatement Resolution {hF 85 E. SEVENTH PLACE, SUM 100 SAINT PAUL, MN 55101 -2887 651-223-30oo FAX: 651-223 MEMORANDUM Attachment 1 S PRIM GSTED Advisors to the Public Sector TO: Melinda Coleman, Assistant City Manager, Maplewood - FROM: Paul T. Steinman, Vice President/Client Representative DATE: April 21, 2003 SUBJECT: Tax Abatement Public Hearing The purpose of this memo is to explain the rationale regarding the proposal to hold a tax abatement public hearing on April 28, 2003, and subsequently for the Council to consider action on an abatement resolution regarding Legacy Village. Although the timing of this action may seem premature, given'some of the proposed legislation w I hich would affect the city's ability to use tax abatement, it may be necessary. HF 751 /SF 758 contains language indicating that "special levies" means those portions of ad valorem taxes levied by a local government unit to pay an abatement under section 469.1815 for Which the granting resolution was adopted prior to May 1, 2003. This may present a significant challenge to utilizing tax abatement in city's which are up against their current statutory levy limit. In order to protect the City's ability to retain the use of abatement as a special levy for a specific project, we recommend that clients take action prior to May 1, 2003.. The public hearing and corresponding resolution will insure that the City can use abatement as a special levy for the Legacy Village project. Should the City determine it does not wish to proceed with an abatement related to Legacy Village, it can, by resolution, take action at any time to "undo" an earlier resolution approving an abatement. The public hearing and resolution does not commit the Council to the provision of an abatement. The next step in the process would include the negotiation of a development agreement wherein the specific abatement amount would be detailed, and then such agreement Would be brought back to the Council for its consideration. The resolution/hearing notice provides for a maximum amount of abatement, but the Council has discretion in determining a final abatement amount lower than the resolution/hearing notice indicates. If the proposed HF 751/SF 758 passes as proposed, the Council will be limited to an abatement no greater than that which is indicated in the resolution /hearing notice. CORPORATE OFFICE. SAINT PAUL, MN - Visit our website at www.springsted-corn IOWA - KANSAS - MINNESOTA VIRGINIA WASHINGTON, DC WISCONSIN 2 Attachment 2 NOTICE OF PUBIC HEARING ON GRANTING OF A TAX ABATEMENT NOTICE IS HEREBY GIVEN that the City Council (the "Council ") of the City of Maplewood, Ramsey County, Minnesota, will hold a public hearing on April 28, 2003, at 7:30 o'clock p.m., .at City Hall, in the Council Chambers located at 1830 E. County Road B, Maplewood Minnesota, to consider granting a tax abatement pursuant to Minnesota Statutes, Section 469.1.812 through 469.1815, on the following parcel(s) of property in the City generally described as follows: Parcel 1 Hajicek property, approximately 80 vacant acres located south of 694 and west of . Maplewood Mall Parcel Properties east of and fronting, Hazelwood Avenue, approximately 3 acres currently occupied by 5 residential homes, adjacent to the southwest corner of the Hajicek property The total amount of the tax abatement will be not greater than $9,233,108.00. All interested persons may appear at the hearing and present their views orally . or in writing, Dated: , 2003. BY ORDER OF THE CITY COUNCIL Isl City 3 Attachment 3 RESOLUTION NO. RESOLUTION APPROVING PROPERTY TAX ABATEMENTS FOR THE LEGACY VILLAGE PROJECT BE IT RESOLVED b the City Council (the "Council") of the Cit of Maplewood, Minnesota (the "Cit as follows: 1. Recitals. (a) The Hartford Group (the "Developer") proposes to construct a mixed use development of approximately 120-132 senior multifamily, 224-244 multifamily rental townhomes, 100-120 multifamily apartments, 150-230 multifamily owner occupied townhomes, and between 205,000 and 390,000 1 s feet of commercial, space on property commonly known as the "Hajicek" property located immediately west of Maplewood Mall, and property currently occupied by 5 homes bordering the east and fronting on Hazelwood Avenue, adjacent to the Hajicek property. The Developer has requested that the City abate the City's share of the property taxes to be generated from this development. In addition, the City has 'a desire to abate its share of the property taxes to be generated from this development to pa a portion of the costs of providing the public infrastriucture necessary for *the 'development. The maximum term - of such abatement will be for fifteen (15) y ears. beginning in 2005 and ending in 2019, pending denial of participation in the abatement by either the Count or School District. Should all three (3) g overnmental units, (City, County, School District), agree to participate in the abatement, the maximum term will be for ten (10) years beginning in 2005 and endino in 2014. The abatement will apply to property described by property identification numbers on the attached "Exhibit A. The revenues that are generated " through the abatement program will provide a source of funds to acquire and demolish the five (5) aforementioned residential homes, and pay other costs related to such acquisition and demolition; and to finance the cost of road construction/reconstruction, storm sewer, streetscape improvements, wetland enhancements, sanitary sewer,, and water improvements, and costs related to such improvements which include financing, legal and administrative expenses including, but not limited to the following projects: (i) County Road D (Hazelwood — 61) (ii) County Road D (61 — Highbridge) (iii) TH 61 (Beam to 1- 694) (iv) County Road D (Hazelwood — WBA) (v) County Road D water main (vi) TH 61 frontage road (vii) Kennard Street (Beam — D). (viii) Hazelwood (C —Beam) (ix) Hazelwood (Beam - D) (x) White Bear Avenue (xi) County Road D /Southlawn (b) On the date hereof, the Council held a public hearing on the question of the Abatement, and said hearing was preceded by at least 10 days but not more than 30 days prior published notice hereof. (c) The Abatement is authorized under Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"). 2. Findings for the Abatement The City Council hereby makes the following findings: (a) The Council expects the benefits to the City of the Abatement to at least equal the costs thereof because the Council expects that the Project will have an estimated market value for tax purposes of between $123,040,000 and $175,295,000, generating estimated annual property taxes to the City of Maplewood of approximately $643 - $925,837 per year. The abatement program. is intending to finance acquisition, demolition, and infrastructure costs equal to the amount of anticipated abatement revenues. In addition, the completion of the Project fulfills a primary development goal of the City. (b) Granting the Abatement is in the public interest because it will increase or preserve the tax base of the City, provide employment opportunities in the City, finance acquisition, demolition, and public infrastructure and help develop an undeveloped area. (c) The Council expects the public benefits described above to be derived from the Abatement will equal or exceed the costs to the City thereof. (d) The Property is not located in a tax increment financing district. (e) In any year, the total amount of property taxes abated by the City by this and other resolutions does not exceed the greater of five percent (5 %) of the current levy or $100,000. 3. Terms of Abatement The Abatement is hereby approved. The terms of the Abatement -are as follows: (a) The Abatement shall be for fifteen (15) years and shall apply to the taxes payable in the years 2005 through 2019, inclusive. (b) The Abatement shall be as follows:. for property taxes payable on the Project in each of the years 2005 through 2019, the City will abate the City's property tax amount generated by the Project which the City has received; provided that there shall be no Abatement if the proposed acquisition, demolition, and infrastructure improvements are not undertaken and provided further that the total amount of the Abatement shall not exceed the actual acquisition, demolition, and infrastructure costs. 5 c The Abatement may be modified or changed every second year after the { ) f during the term set forth in (a) above, with the consent of the Developer and date hereo �g , approval of the City. d The Abatement shall be subject to all the terms and limitations of the Abatement Law. City (e) The or the Developer will finance acquisition, demolition, and infrastructure costs. If the Developer incurs the acquisition, demolition, and infrastructure improvement costs, the Abatement will be paid to the Developer pursuant Abatement Agreement executed as provided in (f) below. If the City incurs the to an ° acquisition, demolition, and infrastructure improvement costs, the Abatement will be retained by the City. Abatement revenues will be applied to reimburse costs incurred for acquisition, demolition, and infrastructure, including financing related cos 'Reimbursement will be limited to the lesser of actual acquisition, demolitio n , infrastructure costs or the amount of abatement revenues received during the fifteen (15) year abatement term. {f) To be entitled to the Abatement if the Developer incurs the acquisition, demolition, and infrastructure improvement costs, the Developer and the City will execute an Abatement Agreement, but not prior to approval by the City Council. If any provision of this resolution conflicts with any provision of the Abatement Agreement, the latter shall apply and govern. {g) In order to be entitled to the Abatement, the Developer shall not be in default within the City of any of its payment obligations respecting any taxes, assessments, utility charges or other governmental impositions. u 032922120020 — Hajicek 032922110002 — Hajicek 8 Exhibit A Property Identification Numbers of the Abatement Area 032922120001 — Hajicek 032922120009 — Gates 032922120002 — Hajicek 032922120010 — Supan 032922120021 — Gebhard & Uhlenbrauck 032922120003 — Hajicek 032922120004 — Hajicek 032922120023 —Peterson 032922120005 — Hajicek 032922120024 —Kincaid 032922120006 — Hajicek 03292212000 -- Hajicek 032922120015 — Hajicek 032922120016 — Hajicek 032922120017 — Hajicek 032922120018. — Hajicek 032922120019 — Hajicek 032922120020 — Hajicek 032922110002 — Hajicek 8 CITY MANAGER'S CERTIFICATE I, the undersigned, being the duly qualified and acting City Manager of the . City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have carefully compared the attached and foregoing extract of minutes of a duly called and regularly held meeting of the City Council of said City held on the date therein indicated with the original minutes thereof on file in my office and I further certify that the same is a full, true, and correct transcript thereof insofar as said minutes relate to the tax abatement approval for the proposed development project by Hartford Group. WITNESS My, hand officially and the official seal of the City this day of 2003. City Manager Maplewood, Minnesota (SEAL) 9 Agenda TO: Richard Fursman, City Manager FROM: Bruce K. Anderson, Director of P DATE: April 18, 2003 for the April 28 City Co or), it M SUBJECT: Edgerton Park Lighting INTRODUCTION Action b Cotlnv,il ,j � Da tc — o al 1i fil d Rejected Edgerton Park was redeveloped in 2001. The major park renovation included a new parking lot on the east side of the park that serves not only Edgerton School, but also the city needs as well. The initial budget did not include funding for outdoor lighting of the parking lot. We did install "sleeves" between the islands to permit an easier installation of lighting fixtures in the future. During the past year, Edgerton Park has experienced tremendous usage and has been well received by the community. The parking lot is frequently used by the community and also a major asset to the school district for large events such as school concerts, carnivals and related special events. The parking lot is extremely dark, especially in the winter months and we have experienced a series of thefts from vehicles. On March 20 1 received a phone call from Deputy Chief John Banick indicating four thefts from autos in the parking lot in one evening between 7:30-9 p.m. In addition to the thefts from vehicles, we received concerns and comments from our staff regarding their personal safety at night exiting to their vehicles. I have met with Excel Energy's outdoor lighting specialists and they have proposed the following parking lot lighting: • 6 —400 watt HPS hatbox fixtures (previously used product) • 6 — 28' base mounted aluminum poles • 6 — concrete parking lot bases • Approximately 400 feet of conduit with copper wire • Underground installation including plowing and hand digging trenches • Conduit crossings to islands will be provided by the customer-they are currently in place • Full maintenance package Total installation price: $18,800 including state sales tax In addition to the one-time capital cost, there will be a monthly maintenance charge of $7 a fixture or $42 a month for an annual fee of $504. There currently are monies available in the park availability and park maintenance funds that will cover these expenditures. RECOMMENDATION I recommend that the city proceed with the Excel Energy outdoor lighting product with the monies to be budgeted from the park development fund and, furthermore, that the finance director make the necessary financial adjustments from the park development fund to pay for the proposed improvements to Edgerton Park. kd \edgert©npk.mem 2 XcelEnergyam OUTDOOR LIGHTING Br uce Anderson Cit of kdaplewood 183■ Qunt Road B &21evmod, mw 551 izi 1971 Gateway Boulevard Arden Hills, Minnesota 55112-2750 Xcel EnerU Outdoor Ughtin is » %. :2 «, \« ? an opportunity to submit a revised proposal for the installation of four or six Hatbox fixtures for your project located in Ed Park. Our g oal is to provide y ou with the necessw infomiation to assist y ou in y our decision makin process. Total Installation Price: $18,800.00 including state sales tax Total Installation Price: $16.700.00 including state sales tax / A �8HAN RRM-199 MAN] 800030 dSN NMI[ COOZ 'J/*)dV Unique Impression x�[�l��[]�� �����ress���[� ~n r The Hatbox comptiments any environment with a unique touch and clarity that prov performance Lighting and gives your community the right impression. 1971 Gateway 8oubvand HiUs, MN 55112°wwwnspco.com ° 1-800-980-6235 IDc00o Northern States Power Company AGENDA ITEM �� AGENDA REPORT TO: Richard Fursman,, City Manager FROM: Charles Ahl, Director of Public Works/Cit Engimeer Chris Cavett, Assistant City Engineer SUBJECT: Parkway Lift Station Removal Improvements, City Project 02-14 Resolution Receiving Bids and Awarding Construction Contract DATE: April 21, 2063 Introduction Final plans and specifications for Parkway Lift Station Removal Improvements were approved by the city council on March 31, 2003, and authorization was given to advertise for bids. Five bids were received and opened on Friday, April 18, 2003. The city council will consider approving the attached resolution for award of bid. Background The bids were received and publicly read aloud at 10:00 a.m., Friday, April 18, 2003. Present at the bid opening were: Chris Cavett, Assistant City Engineer; Randy Lindblom, Senior Engineering Technician and Jon Hon of KHA, Inc. The low bid was from Forest Lake Contractin Inc. in the amount of $412,760. The engineer's estimate was $444,000. Attached is the recommendation of award letter from Jon Horn of KRA, Inc. (the city's project consultant). Discussion Note that there had been some irregularities in the bid, which is noted in Jon Hom's letter. - Recommendation It is recommended that the city council approve the attached resolution accepting the bids and awarding a construction contract to Forest Lake Contracting, Inc. in the amount of $412,760.00 CMC jw Attachments: Resolution I Letter from Jon Horn of KRA, Inc. RESOLUTION RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT WHEREAS, pursuant to resolution passed by the city council on March 31, 2003, plans and specifications for the Parkway Lift Station Removal Improvements have been approved, and WHEREAS, pursuant to resolution passed by the city council on March 31, 2003, bids were received and publicly opened and read aloud on April 18, 2003 as follows: 1. Forest Lake Contracting $412,760.00 2. F.M. Frattalone Excavating & Grading $450,020.00 3. Shurcon, Inc. $536,465.00 4. Lametti &Sons, Inc. $587,246.00 5. Barbarossa and Sons, Inc.. Bid Rejected NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Said bids as opened on April 18, 2003 are hereby received and acknowledged. 2. A construction contract in the amount of $412,760 is hereby awarded to the lowest responsible bidder, Forest Lake Contracting, Inc. and the mayor and city manager are hereby authorized to execute said construction contract. 3. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan. Kimley -Horn and Associates, Inc. April 21, 2003 Mr. R. Charles A 1, PE :Director of Public Works/City Engineer City of Maplewood 1830 East County Road B Map t ewood, MN 55109 Re: Recomm ndation of Award Parkway '. -ift Station Removal Improvements City Prof ct 03 -03 St. Paul C ity Project 03 -5 -1929 Dear Mr. Ahl: On Friday, April 18, 2003, bids were received and oF ened for the above - referenced project. Bids were received from f ve (5) contractors as follows: contracto I id Amount Forest Lake Contracting, Irtc. 412 F. M. Frattalone xcavating & Grading, Inc. 450 ; 020.00 Schurcon, Inc. 1 536,465.00 Lametti & Sons, c. 1 587,216.00 Barbarossa and S ns, Inc. I id Rejected Engineer's 'Estim ue 1 444,000.00 All bids were submitted with proper guarantees in the amount of five percent (5 %) oft the total bid as required by the Proje t :Manual. All bids acknowledg d Addendum No. 1 for the project. The bid of Barbai ossa and Sons, Inc. must be considt red irregular and be rejected. Purs ant to the language stated in Sectioi I207 of the Bid documents, "pro osals will be considered irregular add. maybe rejected or any of the fol owing reasons: (4) If the Proposal es not contain a unit price for eac pay item listed except in the case Tened authorized alternate pay ite s." In this instance, the bids were and Forest $Ui(@ 345N Zi%Univaisity Avenue West St, Paul, Minnesota 55114 to TEL 651 645 4197 FAX 651 645 5116 Klmley-Horn and Associates, Inc. Lake Contractin were reviewed a failed to fill out, documents. The our intemretatioi Errors were 0 M. Frattalone and did not al project is enc� was announced as the low bidder. d tabulated, it was identified that unit price in the Bid Form as requi, '-'ity Attorney has reviewed this issi of the Bid documents. vise found in the bids of Forest - Lametti & Sons. These errors i the bid order. A copy of a bid t I. for your information. The low bid is alProximately $31 or 7% less Estimate of $444000. Mr. R. Charles Ahl, PE April 21, 2003 . Page 2 of 3 "hen the bids )arossa and Sons I by the Bid and agrees with Contracting, F. relatively small LtiO'n for -the the Engineer's We have worked with Forest Lake Contracting, Inc.. n a number of previous projects and we have found them to be a co tractor capable of I completing the %N ork required by this project. We, t refore, 'recommend the and of this project -to Forest Lake ontracting, Inc. for the total bid ouht of $412,760.00. This project is bc in implemented as a joint effort w h the City of St. Paul. A Joint-Po wers; Agreement has been executed etailing -the specifics of the cost sharing agreement between Map 3 ewood and St. Paul. The Joint-* owers Agreement includes -the foil t wing: • The City of Maplewood will pay for the costs to complete the proposed improvements including all adminh trative, engineering and consg ction costs. • The City St..Paul will, upon invoice from die City of Maplewood, reimburse the City of Maplcwo for their portion of the admi 'strative :V and construct Y engineerin -n costs based upon the percentages identified in the Feasibility STudy and Report. 0 The City of Maplewood will prepare and sub i nit an invoi t the City of St, Paul for 95% of the St. Paul share )f the costs upon the award of contract for the project by the Maplawood City Council. The City of Maplewood will prepare and sub i r1it an invoice to the City of S t Paul for the remaining 5% of the S t. Paul share of the project costs - upon the approval of the final p ent by the Maplewood City Council. Tm Kimley-Flora and Associates, Inc. Based upon the bid of Forest U project is $2381), of 50% of the 51 costs. The City $226,575.32, to Please call me i information. Sincerely, KIMLEY-HOR Mr. R. Charles Ahl, PE April 21, 2003 Page 3 'of 3 -.quirements of the Joint-Powers Agreement and the low e Contracting, the total estimated SL Paul share of the )0.34. This was determined based t pon a St. Paul share :et and sto sewer costs and 38% f the sanitary sewer hould send an invoice for 9501/lo of t is amount, or is City of St. Paul upon the award f the contract. have any questions or you Lny additional AND ASSOCIATES, INC. JM T4"Horn PE qv0jFCt Manager Enclosure: B d Tabulation Copy: Chris Ca Joe Muel File 160! "Ity of Maplewood ity of St. Paul 10-3.004 Agenda # SUMMARY MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: Conditional Use Permit PROJECT: Van Dyke Village LOCATION: West side of Van Dyke Street, north of County Road B DATE: April 21, 2003 INTRODUCTION Project Description Action Endbi-s,ea Modifl.-Id Rejected Mr. Bruce Mogren is proposing to build a 22-unit town house development on the vacant city- owned property on the west side of Van Dyke Street, north of County Road B. This development, called Van Dyke Village, would be primarily for work force housing for low and moderate-income families. There would be on-site management to help monitor and run the property and there would be four townhouse buildings with five or six units in each. (See the plans in project memorandum.) Requests The applicant is requesting that the city council approve a conditional use permit (CUP) for that part of the development that would be on property zoned BC (business commercial). The code allows multi-dwellings on BC-zoned land by CUP. (The easterly portion of the site is zoned R3 [multiple dwelling residential]. The westerly portion is zoned BC.) Staff is recommending that the CDRB review the project design plans after the, city council acts on the conditional use permit for the proposal. The city has considered a variety of development, land use designations and zoning proposals for this area going back to 1979. 1 have included a listing of the city's actions from 1979 through 1984 in the background part of the project memorandum. The city council first considered a proposal for 24 town houses on this site on April 14, 2003. At that meeting the city council denied a proposed land use plan change to high-density residential (from the existing medium-density residential designation) and tabled action on the proposed CUP for the development. DISCUSSION This proposal requires two approvals from the city including a conditional use permit for a planned unit development and design approval. Specifically, the revised proposal now has 22 units - the number of units allowed by the current land use designation of medium density residential. Mr. Mogren will be submitting additional information about the financial and other justifications for having 22 units on the site. The CDRB reviewed the initial project plans and had several changes that they wanted the developer to make. The developer has agreed to make these changes and the CDRB will be reviewing the revised plans at an upcoming meeting. There |s now one action recommendation for the city council for this proposal. This ia for the conditional use permit for a planned unit development. TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: Conditional Use Permit PROJECT: Van Dyke Village LOCATION: West side of Van Dyke Street, north of County Road B DATE: April 21, 2003 INTRODUCTION Project Description Mr. Bruce Mogren is proposing to build a town house development on the vacant city-owned property on the west side of Van Dyke Street, north of County Road B. Refer to the applicant's statement on page 14 and the maps on pages 15-20. This development, called Van Dyke Village, would be primarily for work force housing for low and moderate-income families. There would be on-site management to help monitor and run the property. The proposal would have up to 22 units in four townhouse buildings. Each town house would have an attached garage and a patio area. There also would be 30 open parking spaces. The buildings would have exteriors of horizontal-lap vinyl siding with cedar trim boards. (See the plans on pages 21-26.) Request The applicant is requesting that the city council approve a conditional use permit (CUP). This would be for that part of the development that would be on property zoned BC (business commercial). The code allows multi-dwellings on BC-zoned land by C ' UP. (The easterly portion of the site is zoned R3 [multiple dwelling residential]. The westerly portion is zoned BC.) Refer to the property line/zoning map on page 18. Staff is recommending that the community design review board (CDRB) review the design plans for this proposal after the city council acts on the conditional use permit. BACKGROUND The city has considered a variety of development, land use designations and zoning proposals for this area going back to 1979. 1 have included a listing of the city's actions from 1979 through 1984 in the site history/past actions part of this report (on pages 11 and 12). The property where Mr. Mogren is proposing this development went tax-forfeit in the early 1990s. In 1995 or 1996, the city acquired use deeds on these properties from the State of Minnesota. The city originally thought that the new Gladstone Fire Station might go on these properties or that the city would use part of the property for drainage purposes. On March 27, 2000, the city council directed city staff and the Housing and Redevelopment Authority (HRA) to buy from Ramsey County the four tax-forfeited properties on the west side of Van Dyke Street for the development of low to moderate or mixed income housing. On June 22, 2000, the city council adopted a resolution authorizing the reconveyance and the purchase of the tax-forfeited properties on the west side of Van Dyke Street for the development of low to moderate or mixed income housing. City staff, based on this council approval, bought this property from the county for the city. On October 22, 2001, the city council, during the council /manager workshop, reviewed the proposed purchase agreement from Mr. Mogren to buy the subject property- The council was generally supportive of the proposal, subject to the applicant making changes to the purchase agreement as recommended by the city attorney. On December 17, 2001, the city council authorized city staff to finalize and prepare for signature the purchase agreement for Bruce Mogren to buy the city-owned properties on the west side of Van Dyke Street between County Road B and Cope Avenue. In June 2002 the city council adopted a 5-10 vision statement relating to housing. The goal states that the city will provide housing for all incomes and ages and that the city will reinvest in the redevelopment of residential and commercial properties. On April 14, 2003, the city council held a public hearing about this request. The developer had originally asked the city to change the land use plan to R-3(H) (high density residential), for the site to allow him to have 24 town houses on the site. The council, after taking much testimony, denied the land use plan change request and the developer agreed to have the council table action on the proposed conditional use permit. This tabling was to allow the developer to determine how many units they need on the site to make the project viable. DISCUSSION Site Analysis and Background This is'a good site for town houses. It is between two collector streets (Cope Avenue and County Road B), is near an arterial street (White Bear Avenue) and is near shopping and other services. In addition, this property would not be a great site for a commercial or retail business as it is hidden from the main commercial area along White Bear Avenue. A reason this property went tax-forfeit and has not yet been developed is poor soils. There are areas of poor soils on the property that the builder will have to correct as part of the development of the site. This is an expense that any developer would have to consider when putting a project together for this area. Mr. Mogren, while working with the city and the county on preparing the development proposal, told me that having at least 22 town houses is necessary to make the project feasible in financial terms. Workforce Housing Many of the neighbors who contacted me expressed concerns about the proposed housing and the residents who would live there. Mr. Mogren is proposing to have 75 percent of the units in this development for workforce housing, which is for low-to-moderate income residents. To qualify as a resident, Ramsey County sets the income levels based on the household size and their percentage of average median income of the Twin Cities area. For example, a three-person household at the 50 percent median income level has an annual income of about $34,500 per year and a three-person household at the 60 percent income level eams about $41,000 per year. These could be people working at the Maplewood Mail, Saint John's Hospital, teachers, police officers or others starting out in their careers. It is these types of working families that this development would serve. As a note of companson, Emma's Place is supportive housing. This is housing for persons with many needs and who need support services. This may include help with chemical dependency, 2 money management issues, abusive relationships or other problems. This is not the type of housing Mr. Mogren is proposing with these town houses. The city's long-term stability of its tax base depends upon its ability to attract and keep residents of all ages and incomes. To do so, the city must insure that a diverse mix of housing styles is available in each stage of the life cycle to meet housing needs. Density and Unit Mix As proposed, there would be 22 town houses on the 3.56-acre site (for an average of 6 units per acre). The proposed density is consistent with the city's medium-density residential guidelines and slightly above the density standard for medium-density development in the comprehensive plan. For comparison, Emma's Place to the south of the site has 13 town houses on a 2.24-acre site for and average of 5.8 units per gross acre. The proposed 22 town house units would have a mix of sizes and bedrooms - 14 would have 3 bedrooms and 8 would have 2 bedrooms. Each unit will have a patio on the rear, will have a 1 -car attached garage and have its own washer and dryer. Other Issues The comments we received from the neighbors were concerns about compatibility with the adjacent single-family neighborhood, the potential for nuisances, increased traffic, effects on property values, loss of open space and concerns relative to the management of this complex. (See the summary of the comments on page 9 and the letter on pages 30-31.) Compatibility Staff does not find a problem with compatibility in terms of land use. Townhomes are often built next to or across the street from single dwellings. , A recent example is with the New Century Addition in south Maplewood. The developer, Robert Engstrom, is presently developing this neighborhood with a mix of single dwellings and townhomes. We have many other examples in Maplewood (including Southwinds along Beebe Road and Crestview Forest on Mailand Road) where this is the case as well. KI i i i - qq n r-P -q- A concern of some of the neighbors is unsupervised children hanging around the neighborhood. The neighbors told me that there have been more children loitering in the area and looking for places to play in their neighborhood since Emma's Place opened in 2002- This is a potential concern with children from any development. Monitoring this depends on parental and management supervision. The developer is proposing a tot-lot and on-site management to help with this situation. Traffic Traffic-generation data from the Institute of Traffic Engineers indicates that residential units like townhomes generate an average of seven vehicle trips per day. In this case, with 22 town, houses, there would be about 154 vehicle trips per day generated by the site. In a 12-hour period, the 154 vehicle trips would mean an average of 13 vehicles per hour or one vehicle (on average) every 4.6 minutes. This would not be a large increase to the number of vehicles added to this neighborhood nor would it cause a large impact to the area. 3 Property Values The Ramsey County Assessor's Office has told us in the past that multiple dwellings adjacent to single dwellings are not a cause for a negative effect on property values. If properly maintained and kept up, this development should not be detrimental to the neighborhood. Having an on-site manager will help with control and site management issues. The required annual review of the conditional use permit is a built-in safeguard to ensure that the city council will regularly review this development. As stated above, it is common that residential developers mix single dwellings and townhomes in their projects. This is an indication of their compatibility. Loss of Open Space Preserving this property as open space is not feasible. In 1992, Maplewood citizens voted to approve a $5 million referendum to purchase land throughout the city to hold as open space. This property was not one of the target sites that the city council and open space committee considered to save for open space. DESIGN AND SITE ISSUES Building Design and Exterior Materials The proposed buildings should be attractive and would have two stories above grade and each unit would have an attached garage. As proposed, the buildings would have an exterior of horizontal vinyl siding with cedar trim boards and vinyl-clad windows, and the roof would have asphalt shingles. (See the building elevation drawings on pages 23-24 and the proposed project plans). The developer has not yet proposed colors for the buildings. I would recommend that the colors of the buildings be primarily earth-toned rusts and creams (red, brown and tan) to closely match those of Emma's Place. City staff, however, is still concerned about the look of the development from Van Dyke Street. The applicant could do more with the buildings to make them look more interesting and more aesthetically pleasing (especially the building sides visible from the street). Such changes could include adding shutters, window grids and dormers in the roof area, adding windows to both the first floor and the second floor, having the first floor and second floor each with a distinctive color and having more distinct vertical features at the common wall between the units. Since the initial submittal, the applicant's architect sent me a revised side elevation plan (page 25) that shows additional windows on the east elevation of the buildings. These windows are a welcome addition to the plans and should be required by the city. In addition, the architect told me that the buildings would have a two-tone color scheme with the lower floors having a different color than the upper floor (much like Emma's Place). These changes to the plans are good steps toward improving the look of the development. Having more landscaping near the street and around the foundation also would help enhance the appearance of the building and the site. The building styles, with the proposed materials and recommended changes and colors, should be compatible with and equal in quality to the buildings in the area, including Emma's Place. The community design review board (CDRB) reviewed the project plans at their March 25, 2003, meeting. They also were concerned about the initial plans and asked the developer to make changes to the landscaping plan, show the sidewalk along Van Dyke Street and make changes to 2 the elevations to enhance the appearance of the project. The developer has agreed to make most, if not all, of the suggested changes and will be submitting revised plans to the city to go back to the CDRB. They will make the new submittal for design approval after the city council acts on the proposed conditional use permit. City Engineer's Review Chris Cavett of the city engineering department has reviewed the proposed grading, drainage, utility and landscape plans. I have included his memo with his comments on pages 28 and 29. Public Utilities There are sanitary sewer, storm sewer and water in Van Dyke Street to serve the proposed development. Specifically, the storm sewer in Van Dyke Street was designed and installed to accommodate drainage from a large area north of County Road B. The developer's plans will connect their pipes to the existing storm and sanitary sewer pipes. Drainage The developer has designed the storm water drainage for this site to go into three rainwater gardens on the east side of the site (near Van Dyke Street). In times of large storms, storm water may overflow out of these gardens into the existing city storm water system. The city will not need drainage and utility easements over the ponding areas, as they will be private ponding areas. This project will need a permit from the watershed district. Sidewalk The applicant's first plans did not show a sidewalk along Van Dyke Street. Since then, Mr. Mogren has agreed to install a sidewalk along Van Dyke Street. The city should require the developer to install a six-foot-wide concrete sidewalk from the sidewalk at Emma's Place to the north property line of the site (near the day care center).' This sidewalk would facilitate pedestrian traffic from this development to County Road B and then to the Oasis Market and White Bear Avenue. In addition, the sidewalks should have pedestrian ramps where they intersect a driveway. Landscaping/Trees, The applicant had his surveyor identify the large (greater than 8 inches in diameter) trees on the site. Most of the identified trees are cottonwood and elm, with a few willow and aspen as well. None of the trees that the surveyor identified meet the city's definition of a large tree that the city would have a developer try to save. The proposed site plan, however, does show the applicant saving some of the existing trees on the south, west and north sides of the site. The city should require the developer to preserve most of the existing vegetation along the north, west and south sides of the site. This existing vegetation in these areas will help provide screening of the existing businesses for the new residents. The proposed landscaping plan is a good start but it needs more work. It shows the developer planting at least 11 new large trees including 8 balsam fir and 3 red maple trees. In addition, the plans show the planting of a variety of ornamental trees and shrubs on the site and the landscaping for the three proposed rainwater gardens. The proposed plans (pages 20 through 22) show most of the site being graded and the construction of three rainwater gardens along Van Dyke Street. This will remove much of the existing vegetation and many of the existing mature trees on the property. 5 The landscape plan does not show any planting around the units — whether in trees, shrubs or foundation plantings. In addition, the plans do not show any screening of the site and the buildings from Van Dyke Street. The city should require the developer to provide a revised landscape plan that would include the landscaping treatments for the areas around, and near the town houses and to increase the landscaping/screening (including additional trees) between the proposed buildings and Van Dyke Street. Fencing/Screening This site has commercial properties on two of its sides, including an auto repair facility and a bar to the west and the Goodwill store and parking lot and a daycare center to the north. It would be prudent for and helpful to the residents of the new town houses if the developer installed screening along the west and north sides of the project to help ensure that the new residents and the outdoor play areas are separated from the adjacent commercial properties. This fence should be solid, be constructed of low-maintenance materials and be six-feet high. In addition, the fence should run along the north and west property lines, subject to staff approval. Site Lighting The applicant had a site lighting plan prepared for the development that shows the expected light spread from the proposed parking lot lights. The proposed poles would be 20-feet tall and would have a sharp cutoff shoebox luminaire with a 175-watt high-pressure sodium light bulb. The city code requires the light fixtures have a design that hides the bulb and lens from view. This plan, however, does not show any of the proposed lighting on the buildings or any lighting in or near the proposed tot lot. In addition, the proposed plan shows little, if any, lighting where the two driveways on the site would meet the public streets. The applicant should revise the lighting plan in several ways. First, the plan should show how the lighting on the buildings would add to the site lighting. Secondly, the plan should have additional lighting near the tot lot and the driveways, where they intersect Van Dyke Street, so they are adequately lit. Finally, the plan should show details about the proposed light fixtures to ensure they are a design that hides the bulb and lens from view to avoid nuisances. Other Comments Fire Marshal's Comments Butch Gervais, the Maplewood Fire Marshal, stated that emergency vehicles must have clear passage to the site and to buildings. This includes having the driveways at least 20 feet wide. He also noted that the buildings and the individual units must have clear addressing to direct people to the buildings and within the site. Police Department Comments Deputy Chief John Banick reviewed the proposed plans. His comments are on page 27. Watershed District Permit Required The Ramsey/Washington Metro Watershed District noted that this development requires a permit from their office. The applicant must contact Karl Hammers of the watershed district at (651) 704-2089 to find out about their plan review and permitting requirements. 0 COMMISSION ACTIONS On March 3, 2003, the planning commission recommended, on a 6 to 2 vote, that the city council deny the proposed land use plan amendment. The commission was concerned that the proposed density of the project was too much for the site. In addition, the commission took no action on the CUP for the PUD. On March 18, 2003, the HRA recommended, on a 2 - 1 vote, that the city council approve the proposed development. On March 25, 2003, the community design review board (CDRB), on a 2 - 1 vote, tabled taking action on the design plans for the proposed development. This was to allow the developer time to make changes to the plans as recommended by city staff and by the CDRB. RECOMMENDATION Approve the resolution starting on page 32. This resolution approves a conditional use permit for a planned unit development for the Van Dyke Village town house development on the west side of Van Dyke Street, north of County Road B. The city bases this approval on the findings required by code. (Refer to the resolution for the specific findings.) Approval is subject to the following conditions: 1. The final construction plans may show up to 22 town houses as approved by the city. The city council may approve major changes to the plans. The Director of Community Development may approve minor changes to the plans. Such changes shall include revising the grading and site plans to show: a. The developer minimizing the loss or removal of natural vegetation. b. All driveways at least 20 feet wide. If the developer wants to have parking on one side of the driveway, then it must be at least 28 feet wide. c. All parking stalls with a width of at least 9.5 feet and a length of at least 18 feet. d. Revised storm water pond locations and designs as suggested or required by the watershed district or city engineer. The ponds shall meet the city's design standards. e. The developer minimizing the loss or removal of natural vegetation including keeping and protecting as many of the trees as possible. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. Have the city engineer approve final construction and engineering plans with no more than 22 units. These plans shall meet all the conditions and changes noted in the engineers memo dated February 24, 2003. These shall include: a. The grading, utility, drainage, erosion control, streets, trails, sidewalks, tree, retaining walls, driveway and parking lot plans. 7 b. A storm water management plan for the proposal. 4. The design of all ponds and rainwater gardens shall meet Maplewood's design standards and shall be subject to the approval of the city engineer. If needed, the developer shall be responsible for getting any off-site pond and drainage easements. 5. The developer or contractor shall: a. Complete all grading for the site drainage and the ponds, complete all public I improvements and meet all city requirements. b. Place temporary orange safety fencing and signs at the grading limits. c. Remove any debris or junk from the site. d. Install the required sidewalk along Van Dyke Street. 6. The approved setbacks for the principal structures in the Van Dyke Village PUD shall be: a. Front-yard setback (from a public street): minimum - 30 feet, maximum - 40 feet. b. Rear-yard setback: 50 feet from any adjacent residential property line. c. Side-yard setback (town houses): minimum - 40 feet from the west property line and 50 feet from the south property line. 7. The developer or builder will pay the city Park Access Charges (PAC fees) for each housing unit at the time of the building permit for each housing unit. 8. The developer shall close on the purchase of the property with the city before the city will issue a grading or a building permit for the project. 9. The property owner shall see that the site is well maintained and properly managed and shall have an on-site manager living on the property. 10. The city council shall review this permit in one year. M . CITIZENS' COMMENTS I surveyed the 21 surrounding property owners within 350 feet of this site for their comments. Of the seven replies, two had no comment, four objected and one had a miscellaneous comment. 1 1 do not want this townhome project here because of too much traffic, more people, cars, depreciation of home value, loss of wildlife, seclusion and privacy. (Miller, 2172 Van Dyke Street.) 2. We would have no problem with the proposed development or its location if not for the fact that in our area we already have a battered woman's shelter (2 mile), a troubled boys home (1/4 mile), and the housing projects by Phalen Lake (3 miles). We think it may become counterproductive to place so many havens for people with problems so close together, and despite assurances, we have some concern over the ability of management to control or evict troublesome tenants. (Hardwick, 2182 Van Dyke Street.) 3. Refer to the letter on pages 30-31. (Bjork, 1849 County Road B.) A summary of the concerns expressed in the letter and in telephone calls is: The added number of people living so close together. Would the property go off of the tax rolls? How would more kids in the area affect the community center? Effect of trespassing on neighboring property. This development would hurt property values. This development will put a burden on the local schools. Save the trees. Townhomes are not compatible with the single dwellings in the area. Kids hanging around, loitering, being noisy, causing disturbances. They need to supervised and not getting into trouble. Preserve this space. There should be a better use of this property than this proposal. Miscellaneous Comment Well, well! Mr. Mogren has found a nice piece of property to hopefully build on. I have been waiting for years for someone to develop this space (eyesore). Best wishes, good luck and no hassles. (Art Engstrom — 2525 Highwood Avenue) WE SITE DESCRIPTION Site size (project area): 3.56 acres Existing land use: Undeveloped SURROUNDING LAND USES (surrounding the proposed developr"ent). North: Goodwill and undeveloped property owned by the adjacent daycare center South: Emma's Place town houses West: Finalube, NAPA Auto Parts and an auto body shop on White Bear Avenue East: Single dwellings across Van Dyke Street PLANNING Land Use Plan designation: R3-M (medium density residential) and BC (business commercial) Zoning: R3 and BC Land Use Plan Provision The land use plan provides that most of the land use plan categories coordinate with the city's zoning categories. The uses permitted in these land use categories are the same as those in the corresponding zoning district. Ordinance Requirements Section 38- 151(b)(1) allows multiple dwellings in a BC district by CUP. Section 36-442 states that the city council must base the approval of CUPs on the nine findings listed in the resolution on pages 32 through 34. Section 25-70 of the city code requires that the CDRB make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is esthetically of good composition, materials, textures and colors. 10 Site History/Past Actions On 7-2-79, the Planning Commission recommended: 1. Denial of a plan amendment from SC, service commercial, to RH, residential high density, for the portion of this site between vacated Laurie Road and Sandhurst Avenue because: (a) The residents in the area who signed the petition for rezoning were not adequately informed about what they were signing. (b) The residents were opposed. (c) No physical changes have occurred to warrant a change in the land use designation. 2. Denial of a rezoning from BC, business commercial, to R-3, multiple dwelling, based on denial of the plan amendment and the opposition of the neighbors. On 8-2-79, the City Council denied the plan amendment and rezoning, based on the Planning Commission recommendation. On 3-2-81, the Planning Commission held a hearing on this site and recommended amending the plan from SC (service commercial) to RM, residential medium density for the existing R-3 zone, on the basis that: 1. A buffer zone is needed between the commercial development and existing homes. 2. Council previously denied a plan amendment to RH. The residents all favored this change at the hearing. On 6-28-82, the Council adopted the Comprehensive Plan Update with the above change. (NOTE: This is the land use designation and zoning now in place for the site.) On 8-15-83, the Planning Commission recommended approval of a conditional use permit to construct multiple dwellings in the BC zone, subject to eight conditions. On 9-27-83, the CDRB denied a site plan for 56 units of eight- and four-plex units on this site. The Board stated in their minutes that they felt obligated to deny the plan because of the Planning Commission recommendation that the "the use should preserve and incorporate the site's natural and scenic features into the development design." - The Board's minutes state that the landscaping and building elevation plans were acceptable, subject to minor revisions. On 11-14-83, the Council denied the conditional use permit (CUP) request to construct multiple dwelling units in the BC zone, on the basis that: (a) safety factor of Section 36.442-b is not met, (b) the conditional use permit would not be compatible with the character of the zoning district, (c) depreciation of surrounding property values, (d) nuisance situations that would give rise to problems with the existing land uses, (e) vehicular traffic congestion and unsafe access, and (f) essential public services are not provided for the property. In addition, the Council took no action on the applicant's appeal of the CDRBs 9-27-83 site plan denial. On 2-6-84, the Planning Commission considered a PUD for 48 multiple dwellings, one double dwelling and four single dwellings. A motion to approve failed. No other motion was made. 11 On 2-13-84, the Council denied the PUD based on evidence given at the November 14, 1983, hearing and for the reasons that follow: 1. The proposed use is not in conformance with the Comprehensive Plan and the purpose and standards of chapter 36 of the Maplewood code. 2. The establishment and maintenance of a PUD would not be compatible with the public health, safety or general welfare of the contiguous neighborhood or the City in general. 3. The use proposed is not compatible with the existing land uses. 4. Based upon Council experience and knowledge, the surrounding property values would depreciate if the land would be put to higher density use. 5. The use would be hazardous, detrimental and would disturb the present and potential surrounding neighborhood, due to noises, glare, smoke, dust, odor, fumes, water pollution, potential water run-off, vibration, general unsightliness, electrical interference of other nuisances. 6. There would be a great increase of traffic on local streets, specifically Van Dyke, and traffic congestion at the intersections of Cope and White Bear and County Road B and White Bear would pose undue burdens to the area properties and also on the City's services such as police, fire and paramedics. 7. The use would not be served adequately by essential public services, such as parks, police, fire protection, utilities and streets. 8. The intentional use of the property would create additional requirements at public cost for public facilities and services. 9. The use would cause adverse environmental effects on the present and future residents. Council also initiated a rezoning to LBC, limited business commercial and a plan amendment to LSC, limited service commercial. On April 23, 1984, the city council held a public hearing to consider a proposal to amend the plan and to rezone the property at the northwest comer of Van Dyke Street and County Road B (including what is now Emma's Place and the current proposal). The proposed plan amendment was from SC (service commercial) and RM (medium-density residential) to LSC (limited service commercial). The proposed zone change was from BC (business commercial) and R-3 (multiple- family residential) to LBC (limited business commercial). After conducting the public hearing, the council decided to make no changes to the land use designation or to the zoning of the area. Application Date We received the complete applications and materials for this proposal on February 12, 2003. State law requires that the city take action within 60 days of receiving complete applications for a proposal. As such, the city council must act on these requests by April 14, 2003, unless the applicant requests a time extension. At the April 14, 2003, city council meeting the applicant agreed to a time extension for this proposal. 12 p:kr /sec11 Wan Dyke Village housing 2.doc Attachments 1. Applicant's Statement 2. Location Map 3. Land Use Map (Existing) 4. Area Map 5. Property Line /Zoning Map 6. Site Survey 7. Site Plan 8. Landscape Plan 9. Proposed Utility Plan 10. Building Elevations 11 Building Elevations 12. Revised Side Elevation 13. Floor Plans 14. 2 -21 -03 Memo from John Banick 15. 2 -24 -03 Memo from Chris Cavett 16. Letter from Susanne Bjork 17. Conditional Use Permit Resolution 18. Project Plans (separate attachments) 13 Attachment 1 RECEIVED Van Dyke Village Planned Unit Development The intended use of this property is for the development of twenty -four townhomes. This proposed development has been approved by the Minnesota Housing Financing Agency for the financing of "Workforce" housing. It is the intention of this developer to reserve many of the townhome units, for tenants who qualify for the "Workforce" housing income criteria. The property, that is under consideration in this proposal is approximately 3.62 acres. This property is currently planned "medium density residential" which allows for six housing units per acre or 21.72 units for the entire site. The developer is requesting an amendment to the comprehensive plan that would change the allowed density on this site from medium density to high density. The site plan, which is being submitted to the City of Maplewood, shows 24 units or an increase of 2.28 units over the number of units allowed under the current density. The developer feels that the extra 2.28 units do not pose a significant additional impact on the neighborhood. The subject property is bordered on the North and West by commercial businesses and on the South by another multi- family development. Other than the request of an amendment to change the comprehensive plan from medium to high density, no other special land use or development approvals are being requested. 14 Attachment ,2 NORTH SAID ♦ � s t fi�r � :'� M ♦ -' �� �r ,. r,� �� Gi WSSS �...._.L.. 1— COURT +U OIAN AVE 0 1700 KOiiL.f" c 0 EDGEHRL M. DEiAOtdT AYE AYE. SEX AVM TAME z war 0. AVE. 31 cam" T• AVE. } GERYAM x GER1/ GRANOV£w AM z CT. .. NORTH SAID ♦ � s t fi�r � :'� M ♦ -' �� �r Gi COP -.• 1— NORTH SAID ♦ � s t fi�r � :'� M ♦ -' �� �r EWR M AVE. HE1MOW AVE Gttt+a �4r � kv E- SK11i 11MJ AYE F1ARRtS AYE, w+x�a AVE. �. AN AV. AVE. S. ' RAMSEY COUNTY NORTH - AVE A HOl,1,UWAY AVE COLF ARBA w I? RP.-V AVE R! PUY , wo rn Ki #M AVE AvE; WP W AYE NOCE Noce I F Pui 10 15 COP -.• 0 1700 0 EWR M AVE. HE1MOW AVE Gttt+a �4r � kv E- SK11i 11MJ AYE F1ARRtS AYE, w+x�a AVE. �. AN AV. AVE. S. ' RAMSEY COUNTY NORTH - AVE A HOl,1,UWAY AVE COLF ARBA w I? RP.-V AVE R! PUY , wo rn Ki #M AVE AvE; WP W AYE NOCE Noce I F Pui 10 15 q .� r • 4 � Id �1r► !' e j r =a r 5 -__..... -..... / s WA a IS Woo- i Lj •.• e^t_ 17 PROPERTY ZONING MAP lull, Attachment 6 SURVEY FOR BRUCE MOGRFN •9 x6 ' KINDER HARE I P EWSTRdG '•- D&LDINC o (GOODWILL) +i +. - CENTERLINE OF ALLEY (VACATED) '' ° ° •1 C .. •' $U Focna 1/2 Iran Pipe ; 0,4 F!. SW OF PT. COMPEO U51NC, Rim: 922.41 - - !.2 OANLEYS 1978 NOTES ; y p i �b _�# m+"t 914.71 ' Found 1/2• Iron Pipe _ Cap no. 13279 -•_ .. �y \'� +• a� •P1 - 'I fY 13.9 t • ""' Rha: 92220 R,wrc ^..", '•.Y a � 91S.70 2.95•q FO IRON.�N�O,�U2;9 "" 10.0 ,-. ',..11J V 113"•iLt'iL "O t' VAqA,TDD A W.+.y Y 10.0 7 ' Parcel 1: is �}`2 .. y. e . , i e IY ''•,3 4° WILLOW d " I T dE, 1,4 lx' B WILLOWY Parcel 2: oil MAO ° Qa tr _ Ir 1( • B ° lM +. 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M. aesroacR _t!ONT ELEVATION wisaura.�rnr eaese -�crce s��\`�� — �� — .."_.__._._�. __.._..._.. ,...._ _ � __ ' rte ttva•na - rwre cruse - SIDE ELEVATIONS SIDE ELEVATION sro�.rv•w i I I 1 wz i i — f a4.i�+fATk "�/+1 Attachment I T LT FRONT EL.EVATION NOTES ON IIA3 APPLY TO ALL MZVA'nOtG ON AB tmtr dam MME VENT (SHWILM OVERT MECMW TO VMFY VUnN6 RZXlRBMM BOX VVM ON BACK SIDE ASPHALT ROOF SHINGLE STEEL HOP.WNAL IV-IM WARD C PAI NTED CEDAR W BOARD—'� 1118�1� 1 111lIIlIIil� � 11 ,; � g � � � � IIIlIIlIIIIII! � ��� teD eff uj uzd:qya HKGHIILGIURNL NETWORK 651 430 0180 Attachment I ADD THESE THRa= AINDON ON VANDYKE 5TREET 510E &DE a"av 1 1 ON- ' /d = 14 -0p 25 M Attachment 13 Aj 5. 26 Q 1W B5' 24' 24' 214 21'- 4'3514• II b` D' V' II I II' I 10 5'-O' 8'-O' y-O• �. 1-040 ' 1' 4'N 0 I T. PATI PAYIO -Al. i O T . Ix PATIO I r T 4 O T -4•%b' PATI PATIO 1 bt ' i 14210 -21 i210-21 i H210 -21 H210 -Z I 14 • Ni' I 1412'I52 I i H10-31 ( 1i21141 l i . 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FIRST FLOOR PLAN � - - 6. 1WC..W" ALL PAQW MALL SICUROOK W PASTEWM a V OL, TO ALL FR-M% f8� •"�� 714' 21'-i' S14' 1, 21'.4 -. - _.. IT-O' SO II'-0• b' 11'-0' IfY `�` -_ �P-0' � - \ 6T T I j � � 51 51 iW B' T INT B S2 1 I "w I 6T J - LwT UNIT Ir to 1 167 I L J I I I I gT 4 I 1 TI � I I �1 I 0( b TI 1 f 11 T \� 6T \ l i a T2 .. I 1 i NOTES j Al � T TO A„w TO MT �m�H 2. WAOER BEAN. TO C.0. 0- (2)111/2 11vL5 U". SECO FLOOR PLAN _ - - 3. 5M SITE PLAN FOR M06- ORIENTATION. 4ri.Zl2%.i4YY45iA6 N'AW.OPlMMMB.w (2I 2xb iRIMER STLO UNO. 5. Of- 59-rAN H25 Vf UN- A UN- EA. TRV35 EW, b. NWJ r GRE 4 ALL PARTY MALL TA*TnWOK M/ FAM -HERS B TOG. O ALL FRANMN6 1/8' 'a 7 • -Q� - . _ - 26 Attachment 14 iN To: Mr. Ken Roberts From: Deputy Chief John Banicki V CC: Chief Dave Thornalla Date: 2/21/2003 Re: VAN DYKE VILLAGE — Van Dyke north of Emma's Place I have reviewed the attached project proposal and currently have the following thoughts regarding it: 1. I am concerned about the increase in vehicle and pedestrian traffic in the area. Recently, two police department employees commented about how unsafe it has become to turn out of the City Hall entrance onto County Road B. However, the accident history at the intersection of County Road B and Van Dyke Street is remarkably low. A search of police records indicates that only three reported accidents have occurred at that intersection between 1998-2002. Additionally, I don't believe that the design of the intersection of White Bear Avenue and Cope Avenue to the north of this project was designed to handle much more traffic than it currently does. To improve pedestrian safety in this area, I recommend that a sidewalk on the west side of Van Dyke Street be included in this project. 2. This project has the potential to increase police and medical calls for service in this area. The population density of an area generally has a direct correlation on the amount of crime in the area. We should consider the potential increase in calls for service to the surrounding area (e.g. Maplewood Community Center, local businesses, and the entire neighborhood) that will be generated from the residents whom will reside at this location. However, the police department has'not experienced a large increase in calls for service in this area due to the addition of Emma's Place. 3. Lastly, since this complex will be rental property, I recommend that the owner of this property be encouraged to participate in our local Crime Free Multi-Housing Program. To obtain further information about this program, the owner may contact me directly at 651-770-4502. If you have questions, you may contact me at extension 4502. 27 Attachment 15 Engineering Plan Review PROJECT: Van Dyke Village PROJECT NO: 03-11 REVIEWED BY: Chris Cavett, Assistant City Engineer DATE: February 24, 2003 The applicant or his engineer shall address the following comments: Grading and Drainage Plan: The applicant's engineer should discuss the following drainage issues with Chris Cavett, Assistant City Engineer, 651-770-4554. 1. Volume calculations provided by the applicant for the rainwater gardens are acceptable. However, the applicant appears to have overlooked the fact that runoff appears to be draining from of the Goodwill site. Though the applicant is not expected to treat the volume of runoff coming from the Goodwill site, the applicant should take measures to ensure that the rainwater garden, overflow pipe and the subsequent site are not unnecessarily impacted by that amount of flow. Verif that there is not already some type of inlet structure already located at the spillway from Goodwill. It would seem odd that a connection was never made in the past with the storm sewer at that exact location. Maybe it has been covered over by trash and sediment? This will have to be investigated in the spring. 2. If heavier soils are located on this site, there is the likelihood of water standing in the rainwater gardens more than the 24-48 hours that the city prefers. If this is a concern, it is recommended that the bottom of each garden be raised, by placing 1/2-foot layer of sand on top of the scarified subsoil in the bottom of the garden before placing the bedding material and shredded mulch. This would permit a depth of only 1.0-foot before water is able to drain out 3. Provide instruction on the plan for the proper preparation of the Rainwater Gardens: • Provide a comment on the grading plan about staging, preparation and protection of the g arden areas. Once the contractor has prepared the rainwater garden areas, the contractor shall mulch and protect them with heavy-duty silt fence. • Provide a comment on the grading plan that the entire garden area must be thoroughly and deeply scarified before the contractor places the bedding material and the shredded mulch. Scarifying must be done with a "toothed" backhoe. 28 * On city projects, Maplewood has used a mixture of 50% salvaged topsoil and 50% clean organic compost as bedding material. • Revise the two items on the rock infiltration sump detail. revise to show geotextile "Filter" fabric, " (Felt) ", as there has been confusion in the past. And correct "slumps" to read "sumps 4. Submit for approval the detail of the curb cut/concrete spillway. Design is critical to ensure runoff can be diverted to the rainwater gardens in all seasons. 5. The applicant must sign a best management practices (BMP) maintenance agreement with the city. This agreement is to ensure that the applicant /property owner will maintain the storm water facilities, including the rainwater gardens. The maintenance agreement will be made part of the utility permit and must be signed and returned to the city before final site approval. Site Plan 1. Install 6- foot -wide concrete sidewalk along the Van Dyke Street frontage. Typically the sidewalk is located 7 -feet behind the curb and it must be at least 5 feet behind the curb. This may require shifting the gardens slightly to the west. Utilities 1. Sanitary sewer between the two northerly buildings extends further to the west according to the city base maps. Confirm the existing location with record drawings and field observations. The applicant's proposal to relocate the manhole west of the two buildings may not be possible. 2. Consider shifting the northern two buildings slightly to the south to provide more clearance between the sewer main and the building. There shall be a minimum of 10 -feet between the main and the corner of the proposed building on the south side of the existing main. 3. City records, (resolution 66 -11 -318, Nov. 29, 1966), indicate that the easement was "vacated subject to the granting of an easement to the Village for maintenance of the sanitary sewer main constructed in the street right -of- way ". Provide or verify from title records that the appropriate easement exists over this sewer main. If there is not an easement or the main must be relocated, the applicant shall provide the city with a utility easement for the sanitary sewer main. 29 Attachment 16 The following are questions we have for the developer: 1. Why do you need so many units compared, to what it is zoned for? Is it your FEB, 2 1 20C13 profitability that you are worried about? IF THE SPACE COULD ADEQUATELY ACCOMMODATE THE EXTRA NUMBER OF PEOPLE, IRECE I VE0 WOULD HAVE BEEN ZONED THAT WAY ORIGINALLY. TRAFFIC HAS ALREADY INCREASED DUE TO EMMA'S PLACE ON VAN DYKE- ANOTHER DEVELOPMENT SO CLOSE WILL REALLY CAUSE PROBLEMS. 2. What kind of tax breaks are you getting for developing this type of housing and when can you take them? 3. Are y ou entering into a contract with the cit that y ou cannot sell the property or change tenant structure without cit council approval? THE PROPOSAL LOOKS GOOD ON PAPER NOW, BUT WHO'S TO SAY THAT IN A YEAR OR TWO SOMEONE ELSE BUYS THE PROPERTY AND IT TURNS INTO A DUMP. 4. How many of the units are going to be owner occupied? 5. Are you going to have a full time person on staff for problems and emergencies? Who will be the contact person for the issues and problems that come up? 6. What is the number of vehicles (cars, trucks, boats, snowmobiles, etc.) residents can have? 7. Maximum amount of people per unit? Max number of kids? 8. How many guests can they have over at one time? What about overflow parkin 9. Are residents g oing to have to g o through a background check? 10. What are the q ualifications to live in these units? 11. How will residents that don't follow the rules be dealt with? 12. Could I get a copy of the rules? 13. Are you requesting road improvements because of this development? What will this mean to residents that live on Van D 14. What is the rent range? Association fees? Are there any subsidies that will be given to residents? 15. Plans for construction crew and g arbage that they g enerate and leave behind? THIS WAS A MAJOR PROBLEM WITH EMMA'S PLACE 16. Are you having a playground? Hours? 17. Who will take care of the unit outside as far as the lawn, plowing, etc.? General concerns and thoughts for Maplewood planners: AS RESIDENTS IN THE AREA, WE ARE REALLY CONCERNED WITH THE ADDED NUMBER OF PEOPLE LIVING SO CLOSE TOGETHER. WE ALREADY HAVE ISSUES WITH EMMA'S PLACE AND THE MANY DISTURBANCES THE KIDS ARE CAUSING. I CAN'T IMAGINE THAT THIS DEVELOPMENT WOULD BE ANY DIFFERENT. WHAT IS THE CITY OF MAPLEWOOD- GOING TO DO TO ENSURE THAT THE KIDS IN THESE UNITS ARE SUPE,BYJSEJ T �- kA V03 30 CAUSING TROUBLE? ONCE EMMAS KIDS AND THE KIDS IN THIS DEVELOPMENT GET TOGETHER, IT IS GOING TO BE DOUBLE THE TROUBLE. I FIND IT HARD TO BELIEVE THAT I WILL GET A DECENT NIGHT'S SLEEP ONCE THE WARM WEATHER COMES AND MY WINDOWS ARE OPEN. I ALREADY BATTLED THIS LAST SUMMER WITH EMMA'S PLACE. 31 v aB 12003 Attachment 17 UETWAZUTilk - 0 0 WHEREAS, Mr. Bruce Mogren applied for a conditional use permit to build a 24-unit town house development known as Van Dyke Village. WHEREAS, this permit applies to the property at the west side of Van Dyke Street, north of County Road B and east of White Bear Avenue. The legal descriptions are: Parcel 1: That part of the West 90 feet of the East 360 feet of Lot 2, Block 20, Smith and Taylor's Addition of North St. Paul, lying East of the West 41 feet thereof; including that part of the North half of adjoining Sandhurst Avenue, vacated, lying between the extension and across said street of the East line of the West 41 feet of the East 360 feet of Lot 2, and the West line of the East 270 feet of said Lot 2. Parcel 2: The East 270 feet of Lot 2, Block 20, together with the North 2.65 feet of said Lot 2, Block 20, except the West 233.14 feet thereof, and the ' South 2.65 feet of Lot 1, Block 20 except the West 233.14 feet thereof, all in Smith and Taylors Addition to North St. Paul, accruing thereto by reason of vacation thereof. Parcel 3: All that part of Lot 1, Block 20, Smith and Taylor's Addition to North St. Paul, except the South 2.65 feet thereof, and except that part described as follows: Commencing at a point on the West line of said Lot 1, distant 2.65 feet North of the Southwest corner of said Lot 1; thence East parallel to the South line of said Lot 1 a distance of 271.49 feet; thence North on a straight line to a point on the North line of said Lot 1, distant 272.06 feet East of the Northwest corner of said Lot 1; thence West along said North line of Lot 1 a distance of 272.06 feet to said Northwest comer of said Lot 1; thence South along the West line of said Lot 1 a distance of 121.38 feet to the point of beginning, and except the South f2 of vacated Laurie Avenue lying adjacent to the North of the excepted tract and herein described. Parcel 4: All that part of Lot 2, Block 13, Smith and Taylor's Addition to North St. Paul including the North half of vacated Laurie Avenue, lying adjacent to and South of the tract herein described, except that part of Lot 2, Block 13, described as follows: Commencing at the Southwest corner of said Lot 2, thence East along the South line of said Lot 2 a distance of 272.33 feet to a point, thence Northerly on a straight line to a point of the North line of said Lot 2, a distance of 272.01 feet to the Northwest comer of said Lot 2; thence southerly along the West line of said Lot 2, to the point of beginning and excepting there from that part taken for widening of White Bear Avenue, and except the North /2 of vacated Laurie Avenue lying adjacent to and south of the excepted tract herein described. WHEREAS, the history of this conditional use permit is as follows: 1. On March 3, 2003, the planning commission reviewed this request but did not make a recommendation about this permit. 2. On April 14, 2003, the city council held a public hearing. City staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. The council, with the approval of the applicant, tabled action on this request. 32 3. 1 On April 28, 2003, the city council continued their discussion about this proposal. The council gave everyone at the meeting a chance to speak and to present written statements. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage,, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. The final construction plans may show up to 22 town houses as approved by the city. The city council may approve major changes to the plans. The Director of Community Development may approve minor changes to the plans. Such changes shall include revising the grading and site plans to show: a. The developer minimizing the loss or removal of natural vegetation. b. All driveways at least 20 feet wide. If the developer wants to have parking on one side of the driveway, then it must be at least 28 feet wide. c. All parking stalls with a width of at least 9.5 feet and a length of at least 18 feet. d. Revised storm water pond locations and designs as suggested or required by the watershed district or city engineer. The ponds shall meet the city's design standards. e. The developer minimizing the loss or removal of natural vegetation including keeping and protecting as many of the trees as possible. 33 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. Have the city engineer approve final construction and engineering plans with no more than 22 units. These plans shall meet all the conditions and changes noted in the engineer's memo dated February 24, 2003. These shall include: a. The grading, utility, drainage, erosion control, streets, trails, sidewalks, tree, retaining walls, driveway and parking lot plans. b. A storm water management plan for the proposal. 4. The design of all ponds and rainwater gardens shall meet Maplewood's design standards and shall be subject to the approval of the city engineer. If needed, the developer shall be responsible for getting any off-site pond and drainage easements. 5. The developer or contractor shall: a. Complete all grading for the site drainage and the ponds, complete all public improvements and meet all city requirements. b. Place temporary orange safety fencing and signs at the grading limits. c. Remove any debris or junk from the site. d. Install the required sidewalk along Van Dyke Street. 6. The approved setbacks for the principal structures in the Van Dyke Village shall be: a. Front-yard setback (from a public street): minimum - 30 feet, maximum - 40 feet b. Rear-yard setback: 50 feet from any adjacent residential property line c. Side-yard setback (town houses): minimum - 40 feet from the west property line and 50 feet from the south property line. 7. The developer or builder will pay the city Park Access Charges (PAC fees) for each housing unit at the time of the building permit for each housing unit. 8. The developer shall close on the purchase of the property with the city before the city will issue a grading or a building permit for the project. 9. The property owner shall see that the site is well maintained and properly managed and shall have an on-site manager living on the property. 10. The city council shall review this permit in one year. The Maplewood City Council approved this resolution on 1 2003. 34 AGENDA rmm No WINTHROP & WEINSTINE 3000 Dain Rauscher Plaza 60 South Sixth Street Minneapolis, Minnesota 55402 Telephone (612) 347-0700 Fax (612) 347-0600 Reply To: Minneapolis April vpril 23 , 2003 Ms. Melinda Coleman Assistant City Manager Cit of Maplewood 183 0 East Count Road B Maplewood, MN 55109 Re: Van Dyke Homes Limited Partnership Dear Melinda.- VIA E-MAIL www.winthrop.com The purpose of this correspondence is to provide a written request/proposal for density with respect to the above-referenced development. As you are aware, we originally proposed the development with 24 units. (The 24 unit proposal had already been downsized from the 30 unit discussion draft proposal which we had previousl been considering). As you are aware, we have received a great deal of public and private comments on the appropriate density for this development. Although we consider most of the public comments to be in the nature of a referendum on an adjoining property, we nonetheless have taken the comments to heart and have tried to incorporate them in a revised plan. Our revised plan has also been guided by the obvious financial constraints on the property as well as the financial support which we have received from Ramsey County, the MHFA and other stakeholders. Based on the foregoing, we believe that the minimum number of financially sustainable units would be 20. We think it is important to note that this is a 20% reduction in the number of units and represents a 20 % reduction from our prior proposal and is 10% less than the maximum number of units permitted under the existing zoning code. We feel that this reduction is meaningful and should be viewed as a substantial compromise on our part. A PROFESSIONAL ASSOCIATION Attorneys and Counselors at Law 3200 Minnesota World Trade Center 30 East Seventh Street Saint Paul, Minnesota 55 101 Todd B. Umess (612) 347-0657 Telephone (651) 290-8400 tumess@winthrop.com Fax (651) 292-9347 __r� AGENDA nEM NO �/ WINTHROP & WEINSTINE 3000 Dain Rauscher Plaza 60 South Sixth Street Minneapolis, Minnesota 55402 Telephone (612) 347-0700 Fax (612) 347-0600 Reply To: Minneapolis April 23 2003 Ms. Melinda Coleman Assistant Cit Manager City of Maplewood 183 0 East Count Road B Maplewood, MN 55109 Re: Van Dyke Homes Limited Partnership Dear Melinda: VIA E -MAIL www.winthi-op.com The purpose of this correspondence is to provide a written request/proposal for density with respect to the above-referenced development. As you are aware, we originally proposed the development with 24 units. (The 24 unit proposal had already been downsized from the 30 unit discussion draft proposal which we had previously been considering). As you are aware, we have received a great deal of public and private comments on the appropriate density for this development. Although we consider most of the public comments to be in the nature of a referendum on an adjoining property, we nonetheless have taken the comments to heart and have tried to incorporate them in a revised plan. Our revised plan has also been guided by the obvious financial constraints on the property as well as the financial support which we have received from Ramsey County, the NffWA and other stakeholders. Based on the foregoing, we believe that the minimum number of financially sustainable units would be 20. We think it is important to note that this is a 20% reduction in the number of units and represents a 20 % reduction from our prior proposal and is 10% less than the maximum number of units, permitted under the existing zoning code. We feel that this reduction is meaningful and should be viewed as a substantial compromise on our part. A PROFESSIONAL ASSOCIATION Attorneys and Counselors atLaw 3200 Minnesota World Trade Center 30 East Seventh Street Saint Paul, Minnesota 55 Todd B. Umess (612) 347-0657 Telephone (651) 290-8400 tumess@winthrop.com Fax (651) 292-9347 AGENDA REPO AGENDA REPORT ----- TO: Richard Fursman, City Manager FROM: Charles /\h|, Director of Public Works/City Engineer SUBJECT: County Road [} Extension (Hazelwood hzTH81) — City Pro O2-O7 County Road [> Extension (West VfTHG1)— City Project 02-08 Presentat and Discussion of Roadway Alignment Options and Storm Water/Wetland |ssues — Dlscusslon Only; No Action Proposed DATE: April 22 The realignment ofCounty Road C) between Hazelwood and TH 81 and also from TH 61 to FUighhdge Court has been discussed for over 18months. Various alignments have been discussed and debated. There are numerous reasons that alignments will work, and won't work. There are a number of variations on each alignment that can be "tradeoffs" to minimize impacts for one item, but may impact other issues. Our engineering team is prepared to again present a number of the refinements of the alignment (issues within 5O feet ofthe selected alignment) and the storm water/wetland planning issues for consideration and discussion. This presentation iso repeat of the late night presentation given to the council onApril 14. This background information also provides some information on the finml alignment discussion. Our recommendation and continued review has led us to conclude that the current alignment is the optimum alignment and most cost effective solution to our area traffic problems. We hope to use the time allotment for this item to present the issues around this preferred alignment, along with the storm water and wetland issues, and provide the council with anopportunitv to discuss the issues before rnekinga final decision inyWey. ` Background On December 0,2OU2, the city council approved e reso to proceed with op ^ 'eottonaa|ign County Road O from Hazelwood Street toTH 81 ot the VenburQ Tire intersection a then realign County Road [) west ofTH81 through the vacant propedvto the existing a|ignrnenton the e�aaatside of the Highhdge(�ou�deve|oprnent. T culmination of many hours ofdiscussion and debate with staff, agencies, other communities and pnopedvovvnens. /\nurnberofconclusions vverereached in selecting the a|ignrnentand project appr000h.' Project and Alignment FindingslConclusions • A detailed ali study was prepared over a1H-monthperiod. • The alignment report studied eight options and concluded that the best traffic oo�on considehngrna||traffic vvou|dbeo direct connection of(�ountv Road []to|-894' • Approval ofalignments along existing County Road Dor directly to|-884 were concluded to have negative impacts to TH 81 and 1-694 and were unlikely to be approved by Mn[>OT or the Federal Highway Administration (FHVVA). • Mitigating the impacts to TH 61 and 1-694 of proposed alignment along County Road D would exceed $12.0 -$15.O rni||iUn dollars. These would likely require 8-15 years to receive approval and construct. This mitigation has a 25-5O96 likelihood of being approved byFHVVA under the best circumstances. City Council Agenda Report April 22,2UO3 County Road [)Realignment Page Two • An alternative alignment south of ex County Road D has been shown tosignU5oanUv improve Mall Area Traffic �ovvv�thoutthe neg / irnpaotto traffic DovvonTH81 and |6 Mn[)OT and Ramsey County concur and support this finding. • This alternative alignment has wetland impacts that must be mitigated. The mitigation plan provides for an enhancement of the wetlands and storm water treatment within the area. • Studies show that a realigned County Road D will adequately accommodate the traffic from Legacy Village past 2010 and will coordinate with the improvements to TH 61 and |-694that W1nOC>Tis planning for 2O11-2O15. • Legacy Village will help pay the $6.0 million cost of realigning County Road D. Realignment Conclusion The possibility of reconsidering other ali for County Road D has been discussed and proposed. The following are the conclusions regarding the current alignment: w Alignments 8t existing Coun ' o [> with direct connections tO1-694or near the TH61/1-894 intersection have o25-5O% chance of receiving approval. w The direct connection approval process would require $2OO.00Oto $3OO funds to pay a traffic consultant due to the need to create g traffic model of the operational impacts to 1-684 and TH 81 a Federal Highway Administration requirement. * This process would likely take 4-5 yeena during which the Hartford Group, the developer ofthe H'ocek property, withdraws from development. w The 4-5 years of study, plus 3-5 years of construction, results in a 7-10 year delay in addressing the Mall Area traffic problems. The Mall Area Traffic study indicated that 25 of 36 intersections in the K4a|| Area would be failing by 2010 if no improvements were implemented. * The direct connection issue has previously been discussed, studied and debated by the Cit»of ��ap|evvoodmn early as1984. ��mohstudy concluded that direct connections are bene*fi:io| ' to the Mall Area traffic but detrimental to the freeway and highway system and thus would not be approved byMn[}C>T. Process The city council has 'ouely been provided with a set of drawings ��og�nm�h����� Road [>AJ' nn1�ntC>ot�m� Th�U�d�o�of��ooh attachments ' ' ' /U Options. nl� oren�opo�fmahouaa|ignnlentonbono. The alignment options are shown as VV-1 and E-1 through VV-4 and E-5. This means that ther options. options west of TH 61 shown on the various drawings and five options shown east of TH 61. Also included are options for intersection crossing at TH 61 that have varying impacts on the area businesses and property owners. Following each option is a listing of issues that begins toidentif«the |and useinnpaCtsandoppo�un|tieo,a|ongvviththeidenti�edpositivesondnegativenofoachalign m ent option. These alignment options will be reviewed in detail with the council. The city council has also prev received a report on the storm water and wetlands management for the area. This report is a requirement of the /\UARprocess. |t identifies the amount ofwet rn|hgebon that will occur, along with enhanced protection measures within the Legacy Village project that will help the city implement storm water management and wetland protectio measures throughout both the Legacy Village and County Road [)projects. |f adopted, this plan will serve aoa guide for wetlands management and storm water planning for this area for the next 7-1Oyears. Some key recommendations from the plan include: � Six wetlands of lower quality will be impacted by the Legacy Village development and the County Road D realignment project. City Council Agenda Report April 22, 2003 County Road D Realignment Page Three • Mitigation of these six wetland impacts will provide over twice the area of wetlands of a much higher quality and value than current wetlands. • Runoff volumes will be treated at a much higher level than current conditions and will exceed city and watershed standards. • Treatment and infiltration standards within the Legacy Village development will be established to enhance the overall treatment systems. Recommendation It is recommended that the City Council review the alignment options and the storm water management and wetland mitigation plan for the County Road D Realignment Project (City Projects 02-07 and 02-08) and table further consideration until May 12, 2003. RCA jw Attachments: Alignment Options Report (previously provided to the Council) Storm Water and Wetland Mitigation Plan (previously provided to the Council) Property Owner Letters Approval Schedule 7300 Hudson Blvd. Suite 245 Lc Oakdal . e, MN 55128 Office: [651] 730-2020 0. Far [6511730-2055, Real Estate Devel meet Services March 26,, 2003 - Mr., Jon Dorn Kimle & Associates,, Inc. Suite 345N 2550 University. Avenue West St. Paul, NN 55114. RE: county Road D Extension City of Maplewood Project 02 -08 Trout Land., LLC Dear w- : MW Thank you for forwarding the five options that are being discussed for the extension of . County' Road D west of I-1igh way 61 in the City pf Maplewood. I also appreciate your informin me ' of the Planning Commission and Cit Council meeting dates. Please let me know if these dates do chan The following constitute the com m ent s of Trout Land, LLC as Owner of that land of. approximately 14.4 acres directly west of EIighway 61 which will be IMP acted by the right-of- way required for the extension of County Road D. Option #1: This right Of alignment most closely follows the alignment which-we had anticipated. This is the best alternative -for us by far. Option #2: In this alignment the north/south element of Count Road D is finther to the east which Emits the amount, of land available to us on the east side "of the new alignment and increases the land on the west side which is contrar to the development requirements for the parcel. Option #3: This alignment is absolutely contrary to our abilit to subdivide and utilize the propert In the first place, the area -west of the new' alignment becomes totall unusable and not developable. We would require that the City ac this land from us as being so adversely impacted that it would be useless to us- Also, the balance of the land to the east then becomes Mr. !on Horn- March 26- 20033 Page 2 ver large and would have to be subdivided into at least four lot which would probably require additional service roads to provide access thereby making the project economically infeasible. Option #4- This also is an unacceptable option for us- The land to the west of the new alignment is too lar and the land to the east of the alignm ent is too -small.. It would be extremely difficult to develop the land on the west side of the new alignment in uses that would be compatible with the residential property further to the west, but the land is too large . to be developed as a senior's co-op apartment development. The land left to the east of the alig is also adversel impacted because it is too small to be properl d elo � :,=ent ped for commercial uses with Flighwa 61 frontage. Option #5: This option, as it impacts the Trout Land propert is similar to Option #4 and has all of the same negatives. There is no question that Option 91 will be the preferred option 'by Trout Land,, LLC. Minor alternations to this such as a minor realignment of the intersection at I-Iighway 61 more to the north and the location of the roadway exiting across the north boundary line being somewhat further to the west of its configuration as shown would be acceptable o Jon, I very much- appreciate the opportunity for u' pr ovide s to. ' 'de ur comments with respect to this r -future right -of wa Obviousl it has a significant our d e ' v' e o I - � m ent p ans for e I th impact 01i o propert and request a discretionary right-of-approval. on the final alignment- We look - forward to continuin workin with the City in an effort to nd fin the best alignment ent. or all parties concerned. Respectfull y ou rs , zees E. Kellison Presi JEK/jV C: Gonzalo Medina/Trout Land, LLC R. Charles Ahl/Cit of Maplewood VFNBURG TIRE CO. D ivision of 2990 Hwy. 61 North Maplewood, MN 55109 651-483-2601 Fax 651-483-2881 March 28, 2003 To: City of Maplewood: Mayor Robert Cardinal, City Council Memb Ken Collins, Kathleen Juenemann, Marvin ursman Ko pen & Julie Wasiluk City Manager Richard F p Public Works Director Chuck Ahl, Engimeering & Planning Depts. From: Pat & Carol McFarlane Venburg Tire Co. Owners RE: Count Rd. D Realignment Project We would like to take this opportunit to share our support of the m City's recom for Cou Rd. D realignment pro West of Hw 61 (the URS, Inc.'s plan W-2 proposal at the intersection of Hwy. 61 and plan W-3 for th northern part of that proposed road.) Venburg Tire has been located at its present location for Qo3Le' �3O ears. . Carol's father, Keith Venburg, founded the company and we are the owners of the business. We are currently leasing the land and building from Carol's brother, Keith Venburg H. We emplo 11 full time and 4 part time staff. Our __,sonI s, are actively involved in this family bus iness and plan continuation of the - third generation. The impact of all of the proposals for the project cast of Hwy. 61 severely inhibit us fro continuing to conduct business at that location. Upon early review of the proposal and thorough exploration of our -options, we feel it is our best interest to move to a new location. We have met several times with Cit officials during this proce The loss of access to Hwy. 61, loss of land to the new road, soil issues and the age of our current facility at our present site has lead us to explore oth " er options. We have been working with Mike & Brenda Gengler of Gulden's and have an agreement to purchase - approx. I V2. acres of the northern part of their property to build a new state of the art facility. We are both excited about this joint venture and have a very cooperative working relationship. The alignment of the *intersection immediately west of Hwy. 61 on the city's proposed plan is the only option allowin us to go forward with these plans. g Venbuirg Tire Co. and Gulden's appear to be the only existing b usinesses in the project area whose day- t0`7 Y operations are impacted by construction. We Would like to align our projects, so that there is no interruption of our businesses. Timing is crucial! Because of this, we ask that the city give priority to completion of construction west of Hwy. - 61 so that we can prepare Soil Corrections, develop additional parking behind Gulden's and proceed with construction of our new building. This would also avoid interruption-of business to us at our present site that would be caused by construction vehicles passing through our parking lot while we are conducting business. The traffic in that area is already . treacherous and this could help avoid unnecessary accidents. After completion of our new building, there would be only minor conflicts to surrounding businesses with the construction on the project cast of Hwy. 6 1. We appreciate Your consideration of our concerns. We are supporti of this improvement for Maplewood and the process that you are using. If you have any questions, please do no hesitate to contact us at 651-483-2601. C�I I LEGACY VILLAGE AND COUNTY RO AD A � 1. l: *City Council — Alignment and Storm Plan/wetland Review And AUAR/EAw Approval April 14, 2003 *Plan Comm — Align Review April 21, 2003 *City Council — 2" Align Review April 28, 2003 *City Council — Adopt AUAR Final Doc April 28, 2003 *Plan Comm Align Recommendation May 5, 2003 *City Council — Approve Final Alignment Adopt Storm and wetland Plan and Authorize Preparation of Feas. Rpt. May 12, 2003 *Planning Comm. and City Council - Legacy Village Review Session May 19, 2003 *City Council — Legacy Village 2 Review Session May 27, 2003 *Plan Comm — Legacy Village Recommend for Approval dune 2, 2003 *City Council — Legacy Village Final Site Approvals June 9, 2003 Call Dearing for D & Kennard June 9, 2003 *City Council — Approval of Legacy Bldg Plans June 23, 2003 *Pulp Drg for D & Kennard Projects June 23, 2003 TO: Richard Frusman, City Manager FROM: Bill Priefer, Public Works Administrative Assistant Charles Ahl, Dirctor of Public Works/Cit Engineer Steve Hurley, MIS Coordinator Dan Faust, Director of Finance and Information Technolo SUBJECT: Phone System Bid Award & Contracts for Related Equipment DATE: April 21, 2003 INTRODUCTION A telephone task force representing all city departments was assembled to work on a project to address the city's telecommunication needs. The two objectives of this project were to replace an agin and unreliable telephone/voice mail system, and to inc o r porate the eight remote locations into the City Hall system. BACKGROUND The task force worked with a telecommunication consultant, Eleit & Associates, to design and bid a cit wide telephone system. Five bids were received and demonstrations were done by the two low bidders. The consultant and the task force both recommended the low bidder, Ideacorn Mid-America, who is also our incumbent phone vendor. Ideacom Mid-America was not only low bid at $189,187, but also presented the most intelligent solution and exceeded the capabilities of the higher cost opti of the other four bidders. The next objective was to consider the telephone connection of the eight remote locations t city hall with a T - high band width communications line. It wa then determined that the speed and capacit of a T - could also solve another problem that we are experiencin at our remote sites, the reliable transmission of data. This is an especiall critical problem for the five fire stations and has taken a considerable amount o f MIS staff time with frequent DSL problems. Subsequently, another option for transmittin both voice and data presented itself. The availabilit of an existing fiber network came to the attention of o MIS Coordinator through the Ramsey-Washin Cable Commission. When the Cable Commission originally negotiated the franchise agreement, they included a provision that provided for the installation of fiber in some city facilities and the availabilit for future installation of fiber at the remaining locations at the provider's cost. Currently fiber is available at Fire stations 4 and 7, and at the Carver and Edgerton gym sites. Installation at Fire stations 1, 2 and 3, and the Nature Center can be accomplished b Comcast at their cost. ALTERNATIVES Either alternative, T - or fiber are acceptable and will accomplish the reliable transmission of both data and voice. The decision becomes one of initial installation cost pl the recurrin annual cost over the life o f the system for the two alternatives. Both alternatives will require an initial investment of $4 � 105 to upgrade data electronics at the remote sites and City Hall. However, both alternatives offer an annual cost savin of $10,560 due to the elimination of the current DSL service and an annual cost savin of $25,268 for the elimination of thirty-four phone lines currently at the remote sites which can be incorporated into the new city hall phone system. T-1 Alternative. Fire station 2 currently has a T-1. The T -1 alternative would require the installation of a T-1 at the other seven remote sites: Fire stations 1 3A and 7, the Nature Center and Carver and Edgerton gyms. The one- time initial installation cost would be $ 1,000 per site or a total of $7,000. The T-l's are provided by our dial tone supplier, McLeodUSA, at a cost of $259 per month or $3,108 per year per site. The annual cost for all eight sites would be $24,864 per year. Fiber Alternative Quotes for the installation of fiber at cost at Fire stations 1,2 and 3, and the Nature Center were provided by Comcast per the franchise agreement. The one-time initial installation cost would be $63,810. Although the initial first year cost for fiber is higher than the $7,000 initial cost for T-l's, there are no recurring monthly or annual charges for the use of the fiber. The fifteen year franchise agreement with the Ramsey-Washington Cable Commission provides use of the fiber network at no cost to the city for the next eleven remaining years of the agreement or until the year 2014. The two alternatives are summarized as follows: * assumes no inflation factor T-1 Costs Fiber Costs Year One Initial installation costs $7,000 $63,810 Data electronics 41,105 41,105 Annual cost * 24,864 0 Year One subtotal 72,969 104,915 Year Two costs 24,864 0 — Subtotal 97,833 104,915 Year Three costs 24,864 0 — Subtotal 122,697 104,915 Years 4 thru 11 198,812 0 — Total 321,509 104,915 * assumes no inflation factor Althou the initial first year costs for the fiber alternative are higher than the T -1 alternative, we will realize a break even point or payback during year three, and also realize cost savings of over $200,000 over the eleven year life of the system. Fiber Optic Pay Back 360000 3n--00 0 .1 0 The fiber alternative is summarized as follows: COST SUMMARY Ideacorn telephone system $189,187 Fiber optic installation 63,810 Data electronics 41,105 10% contingency 29,410 Total $323,512 RECOMMENDATION It is recommended that Council authorize contracts for the followin 1. Ideacom Mid-America - phone system at City Hall campus and remote sites 2. Comcast — fiber optic installation to four remote sites 3. eCost.com — Data switches Biznet.com — Fiber modules Cabling Services, Corp. — Fiber patch cablin Subtotal # 3 4. 10% contingenc Total $189,187 $ 63,810 $ 20,805 17,500 2,800 $ 41,105 $ 29,410 $323,512 5. The appropriate budget changes. 1 2 3 4 5 6 71 81 3 10 99 12 16003 2004 2005 Year 2014 AGENDA ITEM AGENDA REPORT Acti by Counca TO: Richard Fursman, City Manager Date, FROM: Charles Ahl, Director of Public Work s/City Engineer EndOrsed SUBJECT: Lydia Avenue and Joy Road ' 10, -- (1;16od p gn on County Ro* Request for Sto Si Si& DATE: April 22,2003 Introduction The city council has adopted a Policy to address stop sign requests once per year. That process includes Petitions and requests from neighborhood group being directed to the city engineer for evaluation, prior to a report to the city council. One request was received in 2003 and that request is on a Ramsey County roadway. The City of Maplewood does not have jurisdiction over this roadwa however, they can request that the county evaluate the intersection. y; a=9LeLqM# Attached is a letter from Dave Johnson of 2587 Lydia Avenue. Mr. Johnson is concerned with traffic speed and safety on the Ramsey County roadway past his home in northeastern Maplewood. Jo Road/Lydia Avenue comprise the Ramsey County east — west collector street system for this part of the county. I have discussed the Possibility of a stop sign at this location with Dan Soler, Ramsey County Traffic Engineer. Mr. Soler has been discussing this intersection and speed/desig s e n concern with Mr. Johnson. Mr. Soler reports that he does not have engineering data on the Joy/Lydia/Lak intersection that would allow him to install a stop sign. Ramsey County policy allows. s be installed only if they meet warrants as determined by the Minnesota Manual of Uniftop signs to orm Traffic Control Devices (MMUTCD). Recommendation It is recommended that the City Council approve directing the City Engineer to request that Ramsey County conduct an engineering evaluation of the Joy Road/Lydia Avenue/Lake Boulevard intersection to determine whether a stop sign is warranted. am Attachments: Letter from Dave Johnson Map April 4 2003 Mr. Chuck Ahl City of Maplewood Maplewood, Mn 55109 This letter is to inform the Cit o f Maplewood of a traffic and pedestrian . hazard in our -neighborhood. Ramsey County Rd 19., maintained by Ramse County, is located . in the cit o f Maplewood as Jo Rd and Lydia Ave. This area of roadway between Minnesota Highwa 120 and Bellaire Ave. splits Maplewood Joy Park and Joy Neighborhood Preserv A Joy Park Neighborhood meetin was held Februar 22, 2000, with Maplewood City Officials, concerning problems in and around Joy Park. Most concerns and problems have been addressed b the cit One safet problem that still exists and needs to be addressed is plan of action item nine, Speeding (see attached copy of minutes). Eleven years, ago, Ramsey County redesigned Jo Rd and Lydia Ave. b eliminatin th s s at the intersection of Joy, Lydia and Lake. In addition to the stop sign removal, the county redesigned the roadway adding additional blind curves. This change brought upon safety concerns for motorists and pedestrians. Increase speeds and near misses to pedestrians is ver common. Last fall, a speed surve was done with the help of Maplewood Police Department's Citi Radar. The surve produced data that speeds were in excess of the posted speed on Joy Rd and Lydia Ave. The data was collected over a four day period, radar clocking 297 vehicles. All vehicles were travelin over the posted speed limit. Maplewood Police Department has a -cop of the radar results. Maplewood Police Department has taken a very active approach in speed enforcement since the February 22, 2000 meeting. However, to ensure the safet of the -neighborhood & - park pedestrians, and motori the City of Maplewood needs to request from Ramse County the reinstallation of the stop P sign at the intersection of Joy, Lydia and Lake. Mr. AK if you have any questions,, please feel free to call I me. I can be reached at work, 612-726-4626 or home 651-773-0658, 7 S'e11y,- Dave Johns o 2587 Lydia Ave.i Maplewood, MN 55109 cc: Maplewood City Council Members Mayor Robert C attachment: Joy Park Neighborhood Meeting minutes Joy Park N eigh ood Meeting. Februar 22 2,00 Introduction: COS Coordinator, Colleen Callahan, welcomed and introduced city staff. Don Winger, Chief of Police provided some background on Policing efforts over the past two years. Bruce Anderson provided quite a brief history on the park and the cities involvement at the Park o arks and Recreation Director M City Manager was present to welcome citizens and answer questions as t r the years. Michael _. q they arose. t Discussion: The purpose of the meeting was to address concerns brou ght to the City's attention at a previous open space meeting, regarding Joy Park. To gather more i n f orma ti on citizens surrounding the area. This meeting was established bout these concerns a survey was mailed to 360 discuss and develop a plan of action together. Following d as a follow to the responses in the survey and to /concern the residents have regarding the park, perception discussion ensued around each issues of Maplewood P P of the park and lack of services provided by the City Although, the meeting was not about annexation, a group of citizens are interests Paul, Michael McGuire, Don Winger, Bruce Anderson and Scott .Steffen shared. in becoming part of North St. the park and Its problems. Joy Park was conveyed to the City in April of 1997, information about the history of number of years for summer programs when it was owned and managed b Ramey City has used the park for a acres in size and has a regional attraction due to the County ownership nd the l ke fr nt a Joy Park r er make a difference on the impact this park is having on -its neighbors a sir ont amenity. In order to between the citizens and the City. g onger partnership nerds to be developed Goal: Change neighborhood. perception of park to reflect the man y p ositiv e that occur and are available at Joy Park. e recreational opp ortunities Obstacles : Fear of crime. Safety I Visibility. Inappropriate activities. s. Graffiti. Dirty park. Speeding cars. Options for a Plan of Action - Open Gate - with objective of how to utilize area that is closed. It was su es gated area, which Ieads to the 'amp Silver Maple shelter, be re-opened. Sergea eat residents that the Steffen suggested that before the gate is opened some thought needs to be given to how this area fits i This item should be looked at i e Impact opening the n more detait, with consideration given to the i nand will e utilized. might have on the park and surrounding neighbors. gate 2. Increase patrol Since the beginning of the year, patrol has increased. Officer and during the summer the park patrol and bike patrols will also visit the ark. sThe frequenting the area harced if r eaidents who are �,isitin g the park will report ills g ' p susp T hese al acti�i e efforts will be occurs. A 911 phone call from a cell phone is FREE_ erg icious activity when it 3. Cutting the Grass - This was requested by the residents . The area, formers known The City has designated a significant portion of Joy Park as a non -mow area to its natural state. It is the intent of the City to re-establish Camp Silver Maple ", has been turned back t project could be further enhanced during our clean-up �- k and our naturalists will provide of the N atural Prairie Grasses condition. This education on the benefits. of Prairie grasses and how to maintain 4. 4 -Way stop light at.Ioy and I20. - 120 is a State Hi wa a enhance them. be for the City Council to pass a motion requesting � y . The P ocess for change in this situation will intersection- traffic will need to meet a number of warrant fate to evaluate the Intersection. The o utlined in the Minnesota Manual on Uniform. Traffic Control Devices. There are l 1 warrants that are the made the evaluation they will respond depending n their basis for the evaluation. Once the Stars has getition ( e Its. To begin this process the citizens of Maplewood need to work together to submit a P to Ken Harder, the Public Works Director requesting a signal at the intersection. Joy Park Neighborhood Meetin Summar Page 2 4 4-W'ay stop light at -Joy and 120 - continued K . Haider will is on the agenda it Council with Your request. When the item prep o epare an agenda rep to the City City Council meetin t support their request- Once the Cit Council mended that citizens attend the m State there are. no guarantees they will y puts the request through to the determine a st light is the best course of action. hich is under Maplewood's ff The may explore other alternative This will be based on their evaluation of th I 5. Remove Graffiti. - Street Si gns; I also spoke with Ken Haider about and Lydia roads. Most of both I warrants. of these roads are Count maintained roads. There is a small section w jurisdiction. However, Lance'Lundsten (his phone number is on ©u resource card) contacted the County sta res jp�nsible for replacing these signs and was assured they would betaken care of If further occurrences of Graffiti occur please call Lance directly, as soon as ou notice it. Picnic T y ables / Pavilions. The Maplewood Parkwii d Recreation Department has a department poli that if the receive a phone call about graffiti they have it covered within 4 hours. Depending o the volume of graffiti and the frequenc of the occurrences we may want to look at addition resources with restituti or totem town service projects. Bruce' phone number is on y r resource card. ou 6. Get people in the'park. Visit the park with a friend. Begin to take back the park by usin it. Call in an B ty, suspicious activit immediatel 911 cell call is FREE. Take down make, color and license plates of 7. vehicles in the park, of individuals involved in such activi and phone them in to Lt. David Thomalla. oat launch signage- City consider re-signing boat launch parking area "Only". 8. Utilization of other agencies. Sheriff surrounding City partnerships. 9 Speeding. Neighbors partner with the City to run radar on Ly din and Joy roads. Lt. Dave Thomalla will be coordinating training and operation instruction with residents. Letters will be sent to all offenders. The information gathered from these efforts will help our police departme t na ow down the window of ense times with patrol and / or additional radar and issue tickets. opportunit and target peak off i n rr 10. Clean up pa C. Callahan will coordinate a spring c can -up d i Aril. Parks will arrange for a dumpster and G. Gaynor will assist with identifying non-native plants and weeds that can be removed in order to Open up visibilit t the park from the road. It would be a great addition if a couple of neighbors were interested in canvasin the neighborhood with fliers and encouraging pa Pot luck to follow. Generally, clean-up projects run from 9:00zor 10:00 to 12 rticipation and a cook-out Picnic from 12-00 noon to 1:00 or L30 P.M. Please call Colleen Callahan at 7 :00 noon, followed with a 70 4579 if you are interested in being a neighborhood contact and I will arrange for fliers. — IL Bring back Camp Silver Maple. 12. "d lighting /Increase visibilit Once the park is cleaned u the lighting and additional increased visibilit issue can be looked at more closely. p In Conclusion: The step th are bein taken now are: 1} increased patrol 2) citizen partnership t run radar to log speeders; are replaced when vandalized 3) utilizing other agencies to maximize our efforts; 4) foll with Ramse C ounty to make sure road si 5) re-painting surfaces at park when vandalized and 6) petition from citizens requesting a stop li at Joy Road and 120. Items whi will requirebll0w-up: 1) radar and license in f Ormation gathered by citizens; 2) request for evaluation of intersection at 120/Joy Road; and 3) response to calls as they are received. red of fightin needs 3) Items for the Spri 1) clean-up p ro j ect in partnership with citizens; 2) r opening gated area by pavilion; and- 4) planning a mid summer celebration. The issues discussed associated with Joy park have been in existence for qu to reduce or eliminate the Impact on the surroundin neighbors and increasiite some time. But working together efforts surroundin Jo P ark. ng use by residents is the goal of our LLJ LLJ -0 0 Q0 0 r l tf') L WHITE BEAR LIAKE D 31 o GALL WOODLYNN 0 WOODLYNN AVE, 0 ,z NER AVE. -, &REN C3 AVE. � � 94 V) lk . 1. CHIPPEWA CT. cru) 2 �BARTELMY W, Uj �_: CL uj LJJ u AVE, ui U) 4 AVE_ JOY AVE, L 1 -c IL Li CD P AP \ )o 0 Par* M MAP�E LA- 'ff q . ........ 1"91 ht-T Park U- AVE 8 0 N MAPLE VIEW �A\/E.2 A SO er AVE. f -my NORTH SA �`N T PAUL l 2640N ct C) z 0 1700 Lfltyl nil r% i nn 3 2400�,\l 4 0 N1 . 01" 2 ty 3 1 4 )t AGENDA ITEM AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Director of Public Works/City Engineer SUBJECT: Public Works Building Addition, City Project 03-19: Authorize Project Funding and Planning Study DATE: April 22,2003 * T The 2003 Budget includes an allocation within the Vehicle and Equipment Maintenance (VEM) fund for planning and design of the expansion of the Public Works Building. Authorization is requested to begin the first phase of the process. Background The city's Public Works staff is housed at 1902 East County Road B. The building was constructed in 1976 and is currently also used by the Ramsey Washington Metro Watershed District, the Police Reserves and the Emergency Management Division of the Fire Department. A mezzanine area exists for records storage. The city's equipment and storage needs have expanded greatly in the 27 years since this building opened. Additionally, in 1996 the city agreed to St. Paul Regional Water Services (SPRWS) management and ownership of the water system, including water towers. Maintenance staff had previously used the lower levels of the water towers for storage areas. With the addition of the new Fire Station #2 on Clarence Street, the old Gladstone Fire Station was made available for storage, although this building has been sold and needs to be vacated by November 2004. Finally, the extent of equipment used for maintenance of the city's infrastructure has nearly doubled, including some specialty equipment that needs internal warm storage to maintain service life. The" need for expansion of the storage area within the Public Works Building is significant. This expansion has been financially planned for many years. The VEM Fund is financed by charges to equipment users. These charges have included a small surcharge over the past years for the necessary space and anticipated expansion, so the necessary funds are available for this construction. The planning and design process is anticipated to cost $200,000 and be completed in 2003. Construction is estimated at $1.3 million and should be completed in 2004. Recommendation It is recommended that the City Council approve authorization of a project to expand the Public Works Building, direct the Finance Director to transfer $200,000 from the VEM Fund to a project fund, authorize the Public Works Director to have a planning and scoping study conducted to determine the necessary improvements needed for the project, and authorize the Public Works Director to conduct a process to select an architect to design the Public Works Building Addition. ow 1769 Reaney Avenue Saint Paul, MN. 55106 (651) 774 -7021 Hm (651) 774 -3321 Wk April 25, 2003 City of Maplewood Department of Public Works Office of the City Engineer 1830 County Road B East Maplewood, MN. 55109 Re: 1685 Arcade Street VanHouten's plat sub to STH 6111 lot 4 bik 1 Gentlemen: I am hereby requesting abatement of the $9,156.00 assessment you have attached to the above mentioned property for the following reasons: Located on your information letter it states that you issue assessments for work to be completed on the front footage of the properties where work is to be completed. Larpenteur faces the side of the property which bears the address of 1685 Arcade Street. [own other commercial properties located in Ramsey County and when the side streetwas improved on these other properties, no assessments were made as itwas the side street, and notthe frontfootage being considered. 2. There is no value to be gained on the property by the work contemplated by the City of Maplewood. It will not add to the value of the property and I could not recoup my loss as a result of selling or building upon the property. Asa small business person, I cannot justify an additional $9,156.00 being added to the building cost of erecting abuilding as was my original intention when purchasing the lot, to relocate my existing business. When I first applied for anew building with the City of Maplewood, the bank was more than willing to extend the the loan necessary to relocate. After the time which has elapsed, the building costs have escalated and now with an additional $10,000 which would be required, it would put the building cost that much over the top of what can be financed by me, therefore delaying or preventing me from improving the lot. 4. Without being able to improve the property and increase my earnings, the property will have to remain unimproved until such time as Ican recoup the loss for the assessments thereby making it possible once again to finance a now building. Thank you for your consideration of the matter. Sincerely, Blair 1769 Reaney Avenue Saint Paul, MN. 55106 (651) 774 -7021 Hm (651) 774 -3321 Wk Apri125, 2003 City of Maplewood Department of Public Works Office of the City Engineer 1830 County Road B East Maplewood, MN. 55109 Re: VanHOUten's plat sub to STH 6115 lot 5 bik 1 Gentlemen: I am hereby requesting abatement of the $6,720.00 assessment you have attached to the above mentioned property for the following reasons: 1. There is no value to be gained on the property bythe work contemplated bythe Cityof Maplewood. Rwill not add to the value of the property and I could not recoup my loss as a result of selling or building upon the property. 2. When t purchased this property it was classified for residential use and I requested that it be changed to acommercial rating when I submitted adrawing for acommercial property being built on that location. The City of Maplewood refused my request at thattime and stated that they would not consider changing the zoning until they approved the commercial building to be located on that and the adjoining lot. Now, it appears, just in time for this assessment, you have suddenly, on your own, changed the zoning on the lot in order to bill us at acommercial rate rather than at a residential rate. 3. There is no guarantee thatthis lotwill be used for commercial application now or in the nearfuture. If the zoning had remained as residential, it could be built upon and sold as a residential unit as is evident bythe factthatthere are two adjoining residential homeson Larpenteur Avenue now. 4. Someonefrom your office mentioned that perhaps you could bill us atthe residential rate and then if we ever sold the property or built acommercial building, that we would be expected to pay the difference atthat time. That is wrong. Somewhere in the future the adjoining properties which are currently considered residential could also come to be sold and utilized for commercial use. 5. Until such time as the decision is made as to the actual use of the area, the assessments should be based on what the property is. A residential lot, unimproved. Thank you for your consideration of the matter. Sipperely, 7 lair