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2003 02-24 City Council Packet
Council /Manager's Workshop 6: 00 p. m. AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, February 24, 2003 Council Chambers, Municipal Building Meeting No. 03 -04 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF MINUTES 1. Minutes from the February 10, 2003 Council /Manager's Workshop 2. Minutes from the February 10, 2003 City Council Meeting, Meeting No. 03 -03 E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS 1. Water Board Appointment G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Disposal of Old Financial Records 3. Minnesota Municipal Utilities Association (MMUA) Contract Approval 4. 2002 Community Design Review Board (CDRB) Annual Report 5. Conditional Use Permit Review - Comfort Bus Company (1870 Rice Street) H. PUBLIC HEARINGS 1. 7:00 p.m. Ohlson Landscaping (1949 Atlantic Street) Conditional Use Permit (CUP) for Metal Building Conditional Use Permit (CUP) for Outdoor Storage Design Approval I. AWARD OF BIDS J. UNFINISHED BUSINESS K. NEW BUSINESS 1. Temporary Liquor License- Aldrich Arena for St. Paul Winter Carnival 2. On -Sale Liquor License - Martin Mongoven for Chili's Restaurant -1800 Beam Avenue 3. Ramsey Washington Metro Watershed District, Approve Letter of Support of Boundary Revision in South Maplewood 4. English Street Improvements, Project 01 -14: Review and _Approval of Landscape Concepts for Roundabout 5. NPDES Phase II MS4 Permit, Project 02 -22: Approve Permit Application for Maplewood Storm Water Pollution Prevention Program, (SWPPP) 6. Maplewood Drive West /Keller Parkway, Project 03-02-Resolution Accepting Report and Calling for Public Hearing 7. Gladstone South Streets, City Project 00-03: Resolution for Modification of Existing Construction Contract, Change Orders 2 &3 8. County Road D Improvement, Proj ect 01 -15 : Resolution for Modification of Existing Construction Contract, Change order No. 3 9. Comprehensive Sanitary Sewer Plan, Project 03-05; Authorize Update L. VISITOR PRESENTATIONS M: COUNCIL PRESENTATIONS 1. 2. 3: N. ADMINISTRATIVE PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 770 -4523 to make arrangements. Assisted .Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings -elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. AGEM . . DRAFT -- MINUTES""" MAPLEWOOD CITY COUNCIL Actin 7.00 P M M d F b 10 2003 . . . on ay, a ruary , Council Chambers, Municipal Building Date �- Meetin g No. 03 -03 End. Mode A. CALL TO ORDER: Reject _. A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and was called to order at 7:00 P.M. by Mayor Cardinal. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Robert Cardinal, Mayor Kenneth V. Collins, Councilmember Kathleen Juenemann, Councilmember Marvin C. Koppen, Councilmember Julie A. Wasiluk, Councilmember Present Present Present Present Absent D. APPROVAL OF MINUTES 1. Minutes from the February 10, 2003 Council /Manager Workshop Councilmember Juenemann moved to approve the Council /Manager Workshop Minutes of February 10, 2003 as presented. Seconded by Councilmember Koppen Ayes -All 2. Minutes from City Council Meeting from February 10, 2003 Meeting No. 03 -03 Councilmember Collins moved to approve the City Council Minutes of February 10, 2003 meeting as amended. Seconded by Councilmember Juenemann Ayes -All E. APPROVAL OF AGENDA M1. Sandy Lake Site Soccer Fields M2. Conference of Mayor's Message M3. Website Hits M4. Launderville Towing M5. Town Meeting N1. Interstate 94 Improvements @ McKnight and Century Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Collins Ayes -All City Council 02 -10 -03 1 F. APPOINTMENTS /PRESENTATIONS None G. CONSENT AGENDA 1. Approval of Claims ACCOUNTS T)ATTATIT U $104,918.29 Checks #60033 thru #60074 dated 1/28/03 $307,957.73 Disbursements via debits to checking account dated 1/17 thru 1/23/03 $2 Checks #60075 thru #60076 dated 1/27 thru 1/30/03 $822,674.63 Checks #60077 thru #60138 dated 1/31 thru 2/4/03 $754,584.82 Disbursements via debits to checking account dated 1/24 thru 1/30/03 $1,992,390.47 Total Accounts Payable T71 A trn nT T $440,165.78 Payroll Checks and Direct Deposits dated 1/31/03 $23,246.47 Payroll Deduction checks #92409 thru 992413 dated 1/31/03 $463,412.25 Total Payroll $ GRAND TOTAL 2. Transfers from Tax Increment Funds Authorized the appropriate 2002 budget adjustments and 2002 transfers totaling $347,310 from the Tax Increment Funds to the Debt Service Funds. 3. Budget Transfer for Performance Measurement Program Approved the transfer of $8,900 from the General Fund Contingency Account to finance a one -year trail membership in the ICMA Performance Measurement Program. 4. Budget Transfer to Close Fund for Highway 36 Access Study Approved the appropriate budget changes and a transfer of the $7,716.64 balance in the study fund to the Street Construction State Aid Fund, which financed the study. City Council 02 -10 -03 2 5. Budget Transfer to Close Fund for Ripley Avenue Improvements Approved the appropriate budget changes and a transfer of $2,721.02 from the Street Construction State Aid Fund in order to close the fund for this project. 6. Budget Transfer to Close Fund for Bartelmy Acres Neighborhood Street Improvements Approved the appropriate budget changes and a transfer of $387.64 from the Street Construction State Aid Fund in order to close the fund for this project. 7. Budget Changes for 2002 Bond Issue Authorized staff to make the appropriate 2002 budget adjustments. 8. Carry Over of 2002 Appropriations to 2003 Approved the carry over from one year to the next of unspent monies for specific purposes. This involves reductions in the 2002 Budget and corresponding increases in the 2003 budget. 9. Resubmission of Resolution 89 -2 -25- Street Vacation Adopted the following resolution to correct and replace the original resolution 89 -2 -25: RESOLUTION 03 -02 -013 WHEREAS, the City of Maplewood did meet and pass Resolution 89 -2 -25 on Feb. 27, 1989 as initiated by City of Maplewood; whereas the City of Maplewood did not file said resolution with the Recorder of Deeds, Ramsey County, Minnesota. Whereas, said resolution was written and worded is such fashion as to not clearly convey the intent by the City, and an amended version is herewith submitted to correct and clarify the original submission. STREET VACATION RESOLUTION WHEREAS, Peter J. Schmelz initiated proceedings to vacate the public interest in the following property: The Cope Avenue right -of -way lying west of the centerline of Duluth Street extended. And the west Y2 of Duluth Street lying south of the North ROW line of Cope Avenue thence southerly to a point 187 feet thereof. WHEREAS, the procedural history of this vacation is as follows: I. A majority of the owners of the property abutting said street have signed a petition for this vacation. II. This vacation was reviewed by the Planning Commission on February 6, 1989. The Planning Commission recommended to the City Council that this vacation be approved. City Council 02 -10 -03 3. The City Council held a public hearing on February 27, 1989, to consider this vacation. Notice thereof was published and mailed pursuant to law. All persons present at this hearing were given an opportunity to be heard and present written statements. The Council also considered reports and recommendations of the City Staff and Planning Commission. WHEREAS, upon vacation of the above - described street, public interest in the property will accrue to the following describe abutting properties: PIN 092922420009 - Subj to Rds & Esmts; The W 110 ft of Blks 14 & 17 & E 240 ft of Blks 15 & Blk 16.; PIN 022922430043 Ex N 30 feet; & ex S 174 feet; the W 225 feet of E 255 feet of Blk 10 & also the W 105 feet of E 13 5 feet of N 3 0 feet of Blk 10 all in Clifton Addition Ramsey Count y, Minnesota. NOW THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that it is in the public interest to grant the above described vacation on the basis of the following findings of fact: 1. The City has no plans to improve these streets. 2. The adjoining properties have adequate street access. 3. These street segments are not needed for area traffic circulation or emergency g y access. 4. The properties can be better maintained and used if returned to private ownership. This vacation is subject to the following: 1. Retention for public utility and drainage purposes the South 30 feet of East 30 feet of Block 15 in the N %2 of Cope Avenue and the East 30 feet of the North 157 feet of Block 10, in the W V2 of Duluth Street, all in Clifton Addition. 10. Preliminary Plat Time Extension- Woodlynn Heights No. 7 (Woodlynn Avenue)] Approved a one -year time - extension for the Woodlynn Heights Townhomes Number Seven preliminary plat. This plat shall be subject to the February 14, 2000 conditions of approval. 11. Conditional Use Permit Review - Carriage Homes of Maple Hills (Parkway Drive and Maple Hills Drive) Reviewed the conditional use permit for the planned unit development for the Carriage Homes of Maple Hills again in one year or sooner if the owner proposes a major change to the site. 12. Commercial Fertilizer Application License Fee Set the commercial fertilizer application fee at $1 12.00 for the year 2003. 13. Purchase of Single -Axle Plow Truck Authorized to enter into a contract with Boyer Ford under State Contract #430055 for the purchase of a 2003 Sterling L -8500 truck chassis for $56,700.83 and dispose of a 1991 Ford truck at state auction. City Council 02 -10 -03 4 14. Joy Road Signal Improvements @ TH120: Approve Resolution Authorizing Transfer of Right of Way to MnDOT Approved the following resolution authorizing the transfer of property from Maplewood to MnDOT for the signal system at Joy Road and TH 120: RESOLUTION NO. 03-02-014 RESOLUTION APPROVING TRANSFER OF PROPERTY FOR SIGNAL SYSTEM AT JOY ROAD AND TRUNK HIGHWAY 120, PROJECT SP 6227 -56, CITY PROJECT 02 -01 WHEREAS, the Commissioner of the Department of Transportation has prepared a Preliminary Layout No. 2 for the construction of additional turn lanes and a traffic signal at the intersection of Trunk Highway 120 at Joy Road, called Project SP 6227 -56, in the corporate limits of Maplewood, Minnesota, and WHEREAS, a resolution of the Maplewood City Council on April 8, 2002, approved said Preliminary Layout No. 2 and the property to be dedicated to the State of Minnesota, and WHEREAS, on May 25, 2002 a motion of the Maplewood City Council approved the dedication of the right of way to the State of Minnesota for the Joy Road /TH 120 Signal System, City Project 02 -01. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA THAT: The property identified for the signal system at Joy Road and TH 120 as shown within Layout No. 2 is hereby conveyed to the State of Minnesota. 15. Budget Transfer -LLEBG Grant Appropriated $9,910 for Police Department Purchases of needed equipment. Councilmember Koppen moved to approve the consent agendas 1 -2 and 4 -15 as presented. Seconded by Councilmember Collins Ayes -All Councilmember Juenemann moved to approve the consent agenda item 3 as presented. Seconded by Councilmember Koppen Ayes -All H. PUBLIC HEARINGS 7:00 (7:15) p.m. Parkway Drive Lift Station Removal, Project 02 -14: Resolution Ordering Improvement a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. C. John Horn, of Kimley, Horn and Associates provided further specifics about the project. City Council 02 -10 -03 d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: None e. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to adopt the following resolution ordering the Parkway Lift Station Removal Improvements, City Project 02 -14: RESOLUTION 03 -02 -015 ORDERING IMPROVEMENT AFTER PUBLIC HEARING WHEREAS, a resolution of the city council adopted the 27 day of January 2003, fixed a date for a council hearing on the proposed Parkway Sanitary Sewer Lift Station Removal Improvement, City Project 02 -14, AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on February 10, 2003, and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is necessary, cost - effective and feasible, as detailed in the feasibility report, that the City of Maplewood make improvements to the Parkway Sanitary Sewer Lift Station Removal, City Project 02 -14, 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 10 day of February 2003. 3. The city engineer is designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 4. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. A project budget of $608,800 shall be established. The proposed financing plan is as follows: Assessments $ 24 Maplewood Sanitary Sewer Fund $321,180 City of St. Paul $245,040 SPRWS Obligation $ 18,300 Total $608,800 Seconded by Councilmember Juenemann Ayes -All 2. 7:10 (7:27) p.m. Highwood Farms Town Houses (Highwood Avenue) Land Use Plan Change (R -1 to R -3 (L)) Conditional Use Permit (CUP) for a Planned Unit Development (PUD) Preliminary Plat City Council 02 -10 -03 6 a. City Manager Fursman presented the staff report. b. Associate Planner Roberts presented specifics from the report. C. Commissioner Fisher presented the Planning Commission Report. d. Charles Cox, applicant, was present to answer questions. e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: John Maslowski, 1004 Dennis Street South, Maplewood f. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to adopt the following resolution approving a land use plan change for the Highwood Farm plat on the south side of Highwood Avenue, east of Dennis Street. This change is form R -1 (single dwellings) to R -3 (L)(low-density multiple dwellings): RESOLUTION 03 -02 -016 LAND USE PLAN CHANGE RESOLUTION WHEREAS, Mr. Charles Cox is proposing a change to the city's land use plan from R -1 (single dwellings) to R -3(L) (low density multiple dwellings). WHEREAS, this change applies to the property now known has 2666 Highwood Avenue in Section 13, Township 28, Range 22, Ramsey County, Minnesota. WHEREAS, the history of this change is as follows: 1. On January 22, 2003, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council not approve the plan amendment. 2. On February 10, 2003, the city council discussed the proposed land use plan change. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described change for the following reasons: 1. It would be consistent with the goals and objectives of the comprehensive plan. These include having similar uses fronting on the same street, having a grading plan that preserves many significant natural features and uses a planned unit development to allow for creative design solutions. 2. This site is proper for and consistent with the city's policies for low - density multiple dwelling use. This includes: City Council 02 -10 -03 a. Creating a transitional land use between the existing low density residential and the existing telecommunications site. b. It is on a collector street and is near an arterial street. c. Minimizing any adverse effects on surrounding properties because there would be no traffic from this development on existing residential streets. 3. It would be consistent with the proposed planned unit development (PUD) and land uses. Seconded by Councilmember Juenemann Ayes -All Councilmember Koppen moved to adopt the following resolution approving a conditional use permit for a planned unit development for the Highwood Farm development on the south side of Highwood Avenue, east of Dennis Street. RESOLUTION 03 -02 -017 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Mr. Charles Cox, representing the project developers, applied for a conditional use permit (CUP) for the Highwood Farm residential planned unit development (PUD). WHEREAS, this permit applies to the Highwood Farm town house development plan the city received on December 26 2002 for the property at 2666 Highwood Avenue. The legal description is: Subject to State TH 100 /117 and HWY 393, the north 1100 feet of the West 173 feet of the East 198 feet of the West 1 /2 of the NE 1 /4 of the SE 1 /4 of Section 13, Township 28, Range 22, Ramsey County, Minnesota. (This is the property to be known as Lots 1 -19 of the proposed Highwood Farm) WHEREAS, the history of this conditional use permit is as follows: 1. On January 22, 2003, the planning commission recommended that the city council approve this permit. 2. On February 10, 2003, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit because: City Council 02 -10 -03 8 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the plans approved by the city. The city council may approve major changes to the plans. The Director of Community Development may approve minor changes to the plans. Such changes shall include: a. Revising the grading and site plans to show: (1) The developer minimizing the loss or removal of natural vegetation. (2) All driveways at least 20 feet wide. If the developer wants to have parking on one side of the main drive, then it must be at least 28 feet wide. However, widening of the driveway must not lessen the side setback of the driveway from the east property line. (3) All parking stalls with a width of at least 9.5 feet and a length of at least 18 feet. Revise the plans to reduce the number of spaces between the buildings from three to two to allow more space between the parking area and the edge of the building. Also, revise the parking spaces and the turn- around area at the south end of the site to maximize the number of trees to be saved, to maximize City Council 02 -10 -03 the number of spaces and to minimize the amount of hard surface area. (4) Revised storm water pond locations and designs as suggested or required by the watershed district or city engineer. The ponds shall meet the city's design standards. (5) The developer minimizing the loss or removal of natural vegetation including keeping and protecting as many of the large trees in the undisturbed area south of the town houses and parking areas. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. Have the city engineer approve final construction and engineering plans. These plans shall meet all the conditions and changes noted in the engineer's memo dated January 14, 2003. a. Include grading, utility, drainage, erosion control, streets, trails, sidewalks, tree, retaining walls, driveway and parking lot plans. b. Show no grading or ground disturbance in the conservation easement. This land is to be preserved for open space purposes. The developer and contractors shall protect this area, including the large trees that are in and near the south side of the site, from encroachment from equipment, grading or filling. c. Include a storm water management plan for the proposal. 4. The design of all ponds shall meet Maplewood's design standards and shall be subject to the approval of the city engineer. If needed, the developer shall be responsible for getting any off -site pond and drainage easements. 5. The developer or contractor shall: a. Complete all grading for the site drainage and the ponds, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Remove any debris or junk from the site, including the conservation area. d. Provide the city with verification that the town houses on the proposed site plan will meet the state's noise standards. This shall be with a study, testing or other documentation. If the noise on this site is a factor, then the contractor will have to build the town houses such that they can meet the noise standards. This may be done with thicker walls, heavier windows, requiring air conditioning or other sound - deadening construction methods. The developer shall provide the city with this documentation before the city will issue a building permit for the town houses. City Council 02 -10 -03 10 6. The approved setbacks for the principal structures in the Highwood Farm PUD shall be: a. Front -yard setback (from a public street or a private driveway): minimum - 30 feet, maximum — 35 feet b. Rear -yard setback: 30 feet from any adjacent residential property line c. Side -yard setback (town houses): minimum - 47 feet from. the west property line and 50 feet from the east property line. 7. The developer or builder will pay the city Park Access Charges (PAC fees) for each housing unit at the time of the building permit for each housing unit. 8. Submit the homeowners association documents to city staff for review and approval. 9. The developer shall provide a permanent means to preserve and maintain the common open space. This may be done by conservation easement, deed restrictions, covenants or public dedication. The developer shall record this document with the final plat and before the city issues a permit for grading or utility construction 10. The city council shall review this permit in one year. 11. This approval does not include the design approval for the townhomes. The project design plans, including architectural, site, lighting, tree and landscaping plans, shall be subject to review and approval of the community design review board (CDRB). The projects shall be subject to the following conditions: a. Meeting all conditions and changes as required by the city council. b. For the driveways: (1) Minimum width - 20 feet. (2) Maximum width - 28 feet. (3) All driveways less than 28 feet in width shall be posted for "No Parking" on both sides. Driveways at least 28 feet wide may have parking on one side and shall be posted for No Parking on one side. c. Showing all changes required by the city as part of the conditional use permit for the planned unit development (PUD). 12. The city shall not issue any building permits for construction on an outlot (per city code requirements). The developer must record a final plat to create buildable lots in the preliminary plat before the city will issue a building permit. City Council 02 -10 -03 11 Seconded by Councilmember Juenemann Ayes -All Councilmember Koppen moved to approve a preliminary plat to create the lots for the town houses. The developer shall complete the following before the city council approves the final plat: 1. Sign an agreement with the city that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Have Xcel Energy install Group V rate street lights in two locations - primarily at the street intersection and near the south end of the driveway. The exact style and location shall be subject to the city engineer's approval. d. Pay the city for the cost of traffic- control, street identification and no parking signs. e. Provide all required and necessary easements, including any off -site easements. f. Demolish or remove the existing house and garage from the site, and remove all other buildings, fencing, trailers, scrap metal, debris and junk from the site. g. Cap and seal all wells on site that the owners are not using; remove septic systems or drainfields, subject to Minnesota rules and guidelines. h. Complete all the curb and gutter on Highwood Avenue on the north side of the site. This is to replace the existing driveways on Highwood Avenue and shall include the restoration and sodding of the boulevards. i. Install a sign where the new driveway intersects Highwood Avenue indicating that 'it is a private driveway. j. Install survey monuments and signs along the edges of the conservation easement area. These signs shall explain that the area beyond the signs is a conservation easement area and that there shall be no building, fences, mowing, cutting, filling, dumping or other ground disturbance in that area. The developer or contractor shall install these signs before the city issues building permits in this plat. 2. Have the city engineer approve final construction and engineering plans. The applicant shall have these plans revised to follow the comments of the city engineer and shall include the grading, utility, drainage, erosion control, tree and street plans. The plans shall meet the following conditions: a. The erosion control plans shall be consistent with the city code. City Council 02 -10 -03 12 b. The grading plan shall show: (1) The proposed building pad elevation and contour information for each Building site. The lot lines on this plan shall follow the approved preliminary plat. (2) Contour information for all the land that the construction will disturb. (3) Building pads that reduce the grading on sites where the developer can save large trees. (4) The proposed street and driveway grades as allowed by the city engineer. (5) All proposed slopes on the construction plans. The city engineer shall approve the plans, specifications and management practices for any slopes steeper than 3: 1. On slopes steeper than 3: 1, the developer shall prepare and implement a stabilization and planting plan. At a minimum, the slopes shall be protected with wood -fiber blanket, be seeded with a no- maintenance vegetation and be stabilized before the city approves the final plat. (6) All retaining walls on the plans. Any retaining walls taller than four feet require a building permit from the city. The developer shall install a protective rail or fence on top of any retaining wall that is taller than four feet. (7) Sedimentation basins or ponds as required by the watershed board or by the city engineer. (8) No grading beyond the plat boundary without temporary grading easements from the affected property owner(s): (9) As little grading as possible west and south of the town houses. This is to keep as many of the existing trees on the site as is reasonably possible. c. The street, driveway and utility plans shall show: (1) The driveway shall be a nine -ton design with a maximum grade of eight percent and the maximum grade within 75 feet of the intersection at two percent. (2) The street (driveway) with continuous concrete curb and gutter, except where the city engineer determines that curbing is not necessary for drainage purposes. (3) The removal of the unused driveways and the completion of the curb and gutter on the south side of Highwood Avenue and the restoration and sodding of the boulevards. (4) The coordination of the water main alignments and sizing with the standards and City Council 02 -10 -03 13 requirements of the Saint Paul Regional Water Services (SPRWS). Fire flow requirements and hydrant locations shall be verified with the Maplewood Fire Department. (5) All utility excavations located within the proposed right -of -ways or within easements. The developer shall acquire easements for all utilities that would be outside the project area. (6) The plan and profiles of the proposed utilities. (7) A detail of any ponds, the pond outlets and the rainwater gardens. The contractor shall protect the outlets to prevent erosion. d. The drainage plan shall ensure that there is no increase in the rate of storm water run- off leaving the site above the current (predevelopment) levels. The developer's engineer shall: (1) Verify inlet and pipe capacities. (2) Submit drainage design calculations. e.* The tree plan shall: (1) Be approved, along with the landscaping, by the Community Design Review Board (CDRB) before site grading or final plat approval., (2) Show where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. (3) Show the size, species and location of the replacement and screening trees. The deciduous trees shall be at least two and one half (2 Y2) inches in diameter and shall be a mix of red and white oaks, ash, lindens, sugar maples or other native species. The coniferous trees shall be at least eight (8) feet tall and shall be a mix of Black Hills Spruce, Austrian pine and other species. (4) Show no tree removal in the buffer zones, conservation easement, or beyond the approved grading and tree limits. (5) Include for city staff a detailed tree planting plan and material list. (6) Group the new trees together. These planting areas shall be: (a) near the ponding areas (b) on the slopes (c) along the west side of the site to screen the proposed buildings from the homes to the west (7) Show the planting of at least 37 trees after the site grading is done. City Council 02 -10 -03 14 3. Change the plat as follows: a. Add drainage and utility easements as required by the city engineer. b. Show drainage and utility easements along all property lines on the final plat. These easements shall be ten feet wide along the front and rear property lines and five feet wide along the side property lines. c. Label the common areas as an outlot or as outlots. d. If allowed, show the conservation easement on the final plat. e. Show the building pads and the common area as a Common Interest Community (CIC). 4. Pay for costs related to the engineering department's review of the construction plans. 5. Secure and provide all required easements for the development including any off -site drainage and utility easements. These shall include, but not be limited to, an easement for the culvert draining the pond at the northwest corner of the plat. 6. The developer shall complete all grading for public improvements and overall site drainage. The city engineer shall include in the developer's agreement any grading that the developer or contractor has not completed before final plat approval. 7. Sign a developer's agreement with the city that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Provide for the repair of Highwood Avenue (street, curb and gutter and boulevard) after the developer connects to the public utilities and builds the private driveway. 8. Record the following with the final plat: a. All homeowners association documents. b. A covenant or deed restriction that prohibits any further subdivision or splitting of the lots or parcels in the plat that would create additional building sites. c. A covenant or deed restriction that prohibits any additional driveways (besides the one new driveway shown on the project plans) from going onto Highwood Avenue. d. The conservation easement for the undisturbed area of the site. City Council 02 -10 -03 15 The applicant shall submit the language for these dedications and restrictions to the city for approval before recording. The city will not issue a building permit until after the developer has recorded the final plat and these documents and covenants. 9* Submit the homeowners association bylaws and rules to the director of community development. These are to assure that there will be one responsible party for the maintenance of the common areas, outlots, private utilities, driveways, retaining walls and structures. 10. Obtain a permit from the Ramsey- Washington Metro Watershed District for grading. 11. If the developer decides to final plat part of the preliminary plat, the director of community development may waive any conditions that do not apply to the final plat. 12. The developer shall complete all grading for public improvements and overall site drainage. The city engineer shall include in the developer's agreement any grading that the developer or contractor has not completed before final plat approval. *The developer must complete these conditions before the city issues a grading permit or approves the final plat. Seconded by Councilmember Collins Ayes -All I. AWARD OF BIDS None J. UNFINISHED BUSINESS 1. Sign Setback Variance - Markham Pond Office Building (1570 Beam Avenue) a. City Manager Fursman presented the staff report. b. Assistant City Manger Coleman presented specifics from the report. C. Bob Tillges, the applicant was present to answer questions. Councilmember Koppen moved to approve Mr. Tillges' request for a 10 -foot sign setback variance with conditions as outlined in the attached resolution: VARIANCE RESOLUTION 03 -02 -020 WHEREAS, Robert Tillges applied for a variance from the sign ordinance. WHEREAS, this variance applies to 1570 Beam Avenue. The legal description is: The Northwest Quarter of the Northwest Quarter of the Southeast Quarter of Section 3, Township 29, Range 22, Ramsey County, Minnesota. Except the South 75.00 feet of the West 83.20 feet thereof, City Council 02 -10 -03 16 And except that part of the North 492.00 feet of said Northwest Quarter of the Northwest Quarter of the Southeast Quarter lying Easterly of the West 395.00 feet thereof; And except that part of the North 492.00 feet of the West 395.00 feet of said Northwest Quarter of the Northwest Quarter of the Southeast Quarter lying Northerly, Northeasterly, and Southeasterly of the following described line: Commencing at the Northwest corner of said Northwest Quarter of the Southeast Quarter of Section 3, thence South 00 degrees 28 minutes 21 seconds East, assumed bearing, along the West line of said Northwest Quarter of the Southeast Quarter a distance of 239.62 feet to the point of beginning of the line to be described; thence South 80 degrees 01 minutes 09 seconds East 52.95 feet; thence South 84 degrees 16 minutes 09 seconds East a distance of 111.00 feet; thence Easterly a distance of 39.02 feet along a tangential curve concave to the Southwest having a radius of 72.12 feet and a central angle of 31 degrees 00 minutes 00 seconds; thence south 53 degrees 16 minutes 09 seconds East tangent to said curve a distance of 90.00 feet; thence Southeasterly and Southerly a distance of 44.92 feet along a tangential curve concave to the Southwest having a radius of 5147 feet and a central angle of 50 degrees 00 minutes 00 seconds; thence South 03 degrees 16 minutes 09 seconds East tangent to said curve a distance of 37.89 feet thence South 31 degrees 46 minutes 00 seconds West a distance of 107.76 feet to the South line of the North 492.00 feet of said Northwest Quarter of the Southeast Quarter and said line there terminating. WHEREAS, Section 36- 272(a) of the city's sign ordinance requires a 10 -foot setback from a right- of -way for all freestanding signs. WHEREAS, the applicant proposed a freestanding sign with no setback to the Beam Avenue right - of -way. WHEREAS, the city council approved a 10 -foot sign setback variance in order to allow the applicant to construct the freestanding sign up to the Beam Avenue right -of -way, with no setback. The history of this variance is as follows: 1. On January 14, 2003, the community design review board recommended that the city council deny this variance. 2. The city council held a public hearing on January 27, 2003. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing an opportunity to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. 3. The city council tabled the variance request until February 10, 2003, in order to allow the applicant and city staff additional time to revise the sign to ensure there were no traffic visibility issues. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described variance for the following reasons: City Council 02 -10 -03 17 • Strict enforcement of the code would cause undue hardship because of circumstances unique to the property and not created by the property owner. The existing sign easement is located along the Beam Avenue right -of -way, limiting the location for a freestanding sign. Construction of the proposed freestanding sign up to the Beam Avenue right -of -way will be consistent with existing freestanding signs along Beam Avenue. All of the existing surrounding freestanding signs were constructed up to the Beam Avenue right -of -way, prior to the city's requirement for a 10 -foot setback. Approval is subject to the applicant doing the following: 1. Any relocation of the approved Beam Avenue freestanding sign in the future as a result of additional right -of -way needs on Beam Avenue will be at the owner's expense. 2. The applicant must supply the city with a certified land survey showing that the proposed Beam Avenue sign will be located at least two feet from the existing bike trail. In the event that the land survey depicts the 14 -foot, 8 -inch wide sign closer to the bike trail than two feet, a reduction in the width of the sign (at least at the base) will have to be accomplished to achieve the required two -foot setback from the bike trail. Seconded by Councilmember Collins Ayes -All K. NEW BUSINESS 1. Tax Abatement Financing Request a. City Manager Fursman presented the staff report. b. Finance Director Faust presented specifics from the report. Councilmember Koppen moved to adopt the following resolution to determine the feasibility of tax abatement financing for the Legacy Project: RESOLUTION NO. 03 -02 -01 S AUTHORIZING CITY OF MAPLEWOOD TO DETERMINE THE FEASIBILITY OF TAX ABATEMENT FINANCING FOR ECONOMIC DEVELOPMENT PROJECT AT THE LEGACY AT MAPLEWOOD WHEREAS, the City of Maplewood ( "the City ") is authorized to grant an abatement of taxes in connection with a qualified economic development project pursuant to Minnesota Statutes, Section 469.1813, Subd. 1; and WHEREAS, a proposal has been made to the City by The Hartford Group for economic assistance in developing a mixed use project of housing, retail, office, commercial, public and open space uses known as the Legacy at Maplewood (the "Project ") located in the City of Maplewood on the real property legally described on Exhibit A attached hereto, (the "Site "). WHEREAS, the City intends to determine the feasibility of the use of abatement of taxes based upon criteria set forth in Minnesota Statues, 469.1813 et seq. City Council 02 -10 -03 18 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Ramsey County, Minnesota, as follows: 1. The development of the Project has the potential to benefit the City at least equal to the costs of the proposed abatement. 2. The proposed abatement is the public interest because it will: a. increase or preserve tax base; b. provide employment opportunities in the political subdivision; c. provide or help acquire or construct public facilities; d. help provide access to services for residents of the political subdivision; e. finance or provide public infrastructure; or f. phase in a property tax increase on the parcel resulting from an increase of 50 percent or more in one year on the estimated market value of the parcel, other than increase attributable to improvement of the parcel. 3. City staff is hereby authorized to take all actions necessary to determine the feasibility of the use of the proposed abatement of taxes in connection with the Project, including use of outside consultants for economic, market and engineering analyses. Seconded by Mayor Cardinal Ayes -All 2. Parks and Recreation Summer Kick Off Event - Approval of Miscellaneous Permit a. City Manager Fursman presented the staff report. b. City Clerk Guilfoile presented specifics from the report. Councilmember Koppen moved to approve the miscellaneous permit for the Parks & Recreation Department Summer Kick Off Event. Seconded by Councilmember Juenemann Ayes -All 3. Hazelwood Street Improvements (County Rd. C to County Rd. D), City Project 01 -16: Resolution Authorizing Expanding Scope and Preliminary Report a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Koppen moved to adopt the following resolution authorizing the improvement of Hazelwood Street from County Road C to County Road D, City Proi ect 01 -16 and directing the preparation of a preliminargport for the project: RESOLUTION 03 -02 -019 AMENDING PROJECT SCOPE DIRECTING PREPARATION OF PRELIMINARY REPORT WHEREAS, pursuant to resolution of the council, a report was authorized to be prepared by the city engineering division with reference to the improvement of Hazelwood Street (County Road C to St. John's Boulevard), City Proj ect 01 -16, and City Council 02 -10 -03 19 WHEREAS, the City Engineer has reported that this project should be revised to include additional improvement area. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The scope of improvement considered by the City Engineer for Hazelwood Street, City Pro j ect 01 -16, is hereby amended to add the segment of Hazelwood Street from St. John's Boulevard to County Road D. 2. That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. 3. Funds in the amount of an additional $15,000 are appropriated to prepare this feasibility report. Seconded by Councilmember Juenemann Ayes -All 4. Group Home Legislation a. City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. C. Ruth Trapold, 2477 Brenner Avenue East, Maplewood provided further specifics. Councilmember Juenemann moved to adopt the following resolution supporting legislation about the siting of r�oup homes an adult foster care in Maplewood: RESOLUTION NO. 03-02-019 RESOLUTION SUPPORTING LEGISLATION PERTAINING TO SITING OF GROUP HOMES AND ADULT FOSTER CARE IN MAPLEWOOD WHEREAS, the City of Maplewood has been made aware of the increase in percentage of total licensed beds for Adult Foster Care and Residential Group Homes; and WHEREAS, the issue of concentration and other management issues of these homes has been addressed through public forums and discussion with the care providers; and WHEREAS, the City of Maplewood is developing strategies for on -going improvements with communication between citizens and Community Residential providers; and WHEREAS, the City of Maplewood supports the locating of community based group homes in their neighborhoods but would further support legislation that treats cities of all classes the same and where minimum distance and concentration issues are addressed. City Council 02 -10 -03 20 NOW, THERFORE BE IT RESOLVED, that the City of Maplewood City Council supports our local legislators in their development of legislation that would address density and concentration or that would allow a minimum distance requirement of group homes and other human service facilities when located in the city. Strategies /Action Plan Maplewood Community Meeting Wednesday January 29, 2003 1. Action Plan Community Residential Providers: • Residential providers will distribute a contact sheet to citizens and the City of Maplewood that lists company contacts and phone numbers. Ramsey County: • Develop a list of contacts within Ramsey County and the State of Minnesota. that will be made available to the City of Maplewood &citizens. Citizens will be able to utilize contacts to address issues and concerns, not being dealt with by Community Residential Providers. It will be important that citizens and providers communicate initially when issues arise in neighborhoods. The county will offer facilitation between citizens and providers if the initial communication was unsuccessful and further resolution needs to be accomplished. City of Maplewood: • The city will share the Ramsey County and provider contact phone list to appropriate city departments and block watch clubs. 2. StrateLyies for On -GoinLy Improvement • Disclosure of business plans. 1. How do providers fund /select home? (Tim Hammond from Ramsey County described the different funding streams for group homes) 2. Do providers utilize their own realtors? Generally the providers use their own realtor. However, different providers use different strategies for obtaining homes. 3. How do providers address concentration issue? Before purchasing a home, providers call the county for a recommendation. A hand out was distributed at the meeting that outlines this procedure. Maplewood suggests that Ramsey County inform the providers of the types and numbers of group homes within the city and that a map be included showing the locations. We strongly encourage the County to share this information with the providers and that the providers take careful consideration when making investments in our neighborhoods. (This language was adopted by the Maplewood City Council on Feb. 10, 2003) • Focus on Individual: 1. What level of openness does the resident want with the neighborhood /community? Much like each one of us, residents of group homes will participate differently within their neighborhoods /community. The individuals living at each group home will decide upon the level of participation in neighborhood /community activities. City Council 02 -10 -03 21 Better Training of Providers by County: 1. How does the county educate providers? (Ramsey County meets with all residential providers on a quarterly basis, this is an opportunity to discuss issues and offer recommendations on best practices) Ramsey County will make available records of training topics if appropriate and requested. 2. Promote the success of organizations that have successfully become part of the community and neighborhood (Ramsey County holds quarterly provider meetings, this forum gives the county an opportunity to spotlight providers who are supporting individuals in creative and effective ways. 3. Training or Certificate Program for Direct Care Workers: 1. This would require legislative appropriations. There are currently two-year community college programs in this area available in Minnesota. 2. What are the training requirements of employees who work in the homes? The providers will be asked to develop a fact sheet, detailing this process and make it available to the City of Maplewood and residents who ask for it. 3. Next Meeting The community determined these steps will be tried for a few months (6 months) and that a follow up meeting maybe called if residents, providers, or city and county staffs feel there is a need to meet. Seconded by Councilmember Collins Ayes -All L. VISITOR PRESENTATIONS 1. Hartford Project-George Supan, 3 050 Hazelwood Street was present to express his concerns with the Hartford Project. M. COUNCIL PRESENTATIONS 1. Sandy Lake Soccer Fields -Mayor Cardinal read a letter from St. Paul Parks and Recreation Director Bob Biershed regarding Sandy Lake and the proposed soccer complex. 2. Conference of Mayors Analysis of Presidents Budget -Mayor Cardinal asked the City Manager to ensure this information is placed on the city's website. 3. Website -Mayor Cardinal asked City Clerk Guilfoile to compile a report tracking the hits on the website. 4. Launderville Towing - Councilmember Koppen would like the council to review Launderville's Conditional Use Permit. 5. Town Meeting - Councilmember Juenemann informed residents that legislators from Maplewood will be having a town meeting Saturday, February 15 from 9:30 a.m. to 11:30 a.m. in the council chambers. City Council 02 -10 -03 22 N. ADMINISTRATIVE PRESENTATIONS 1. Council /Staff Retreat - February 18, 8:00 a.m. to 4:00 p.m. at St. John's Hospital, 1575 Beam Avenue. 2. Interstate 94 Improvements Letter of Support Councilmember Collins moved to direct the city engineer to send a letter of support to Ramsey County Highway Engineer for the federal funding_ proposal for Interstate 94 Improvements between McKnight Road and Century Avenue. Seconded by Councilmember Juenemann Ayes -All 3. City Manger Fursman asked everyone to keep Jim Elias, a 31 -year city employee in their thoughts and prayers as he recovers from a stroke. O. ADJOURNMENT Councilmember Collins moved to adjourn the meeting at 9:15 p.m. Seconded by Councilmember Juenemann Ayes - All City Council 02 -10 -03 23 A. CALL TO ORDER B. ROLL CALL 6 AOENDA MINUTES CITY COUNCIL /MANAGER WORKSHOP Monday, February 10, 2003 Action by Council Council Chambers, City Hall 6:00 p.m. Date Endol sC Modifit.1,d Rejected Robert Cardinal, Mayor Present Kenneth V. Collins, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Absent C. APPROVAL OF AGENDA Councilmember Juenemann moved to approve the agenda as presented. Seconded by Councilmember Collins. Ayes -All D. NEW BUSINESS 1. Open Space Presentation Parks and Recreation Director Anderson reviewed the city's acquired 13 open space sites totaling 273 acres. Ginny Gaynor introduced the Open Space Task Force, shared their philosophy on education and spoke to the benefits of open space. Ann Hutchinson provided further specifics from the report. Greg Juenemann expressed his appreciation to the council for preserving the "treasure" of open space. E. FUTURE TOPICS 1. Exploring the Possibilities of a Sister City 2. Sidewalk Study - Overall City Plan 3. Street Scape Plan F. ADJOURNMENT Councilmember Collins moved to adjourn the meeting at 6:55 p.m. Seconded by Councilmember Juenemann. Ayes -All Council/Manager's Workshop 02 -10 -03 AGENDA NO. G -1 AGENDA REPORT _ TO: City Council Date ..� FROM: Finance Director r, RE: APPROVAL OF CLAIMS = DATE: February 14, 2003 Re J Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE $518,851.02 Checks #60139 thru #60148 dated 2/2 thru 2/5/03 $74,801.97 Checks #60149 thru #60187 dated 2/7 thru 2/11/03 $10,761,696.51 Disbursements via debits to checking account dated 1/31 thru 2/5/03 $83.24 Checks #60188 thru #60189 dated 2/10 thru 2/11/03 $436,928.18 Checks #60190 thru #60254 dated 2/18/03 $109,618.92 Disbursements via debits to checking account dated 2/6 thru 2/13/03 $11,901,979.84 Total Accounts Payable T) A ZTT'J !lT T $1 13,946.00 Payroll (Merit Pay) Checks and Direct Deposits dated 2/7/03 $415,154.73 Payroll Checks and Direct Deposits dated 2/14/03 $26,895.04 Payroll Deduction checks #92590 thru #92597 dated 2/14/03 $555,995.77 Total Payroll $ GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 770 -4513 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. hu attachments PARNANCEMORMAGNMApCIAR 021403.doc vchlist 02/07/2003 9:41:13AM Vendor Page: 1 Check Date =60139 2/3/2003 60140 2/3/2003 60141 2/3/2003 60142 2/3/2003 60143 2/5/2003 60144 2/5/2003 60145 2/5/2003 60146 2/5/2003 60147 2/5/2003 60148 2/5/2003 60149 2/11/2003 60150 2/11/2003 60151 2/11/2003 Check Register City of .Maplewood Descrintion /Account 02733 00837 01026 00837 02734 00644 00966 01085 02207 02203 00111 01811 00358 ARM OF MN LAKE SUPERIOR COLLEGE TRANSPORTATION, DEPT OF LAKE SUPERIOR COLLEGE DESOTO ASSOC., RICHARD J SCHREIER & HEALTHPARTNERS MEDICA CHOICE 'MN LIFE INSURANCE DELTA DENTAL PLAN OF MN UNUM LIFE INSURANCE - LTD ANIMAL CONTROL SERVICES INC BERNATELLO'S PIZZA INC DGM INC. CONCRETE FIELD RECERT CLASS GRADING & BASE TRAINING 4/16/2003 BITUMINOUS CLASS REGISTRATION GRADING & BASE RECERT CLASS PURCHASE LAND FOR OPEN SPACE MONTHLY PREMIUM MONTHLY PREMIUM MONTHLY PREMIUM MONTHLY PREMIUM MONTHLY PREMIUM PATROL FEES MERCH FOR RESALE TOW FORFEITURE TOW FORFEITURE TOW FORFEITURE REFUND LTD INS PREM - DEC & JAN INSTALL OFFICE FURNITURE REIMBURSE LODGING & MEAL 1/30 TO 2 FOAM SQUEEGEE KARATEANST REPAIR EQUIPMENT VOLLEYBALL BLDG SUPV /RENTAL VOLLEYBALL BUILDING SUPWRENTAL VOLLEYBALL BUILDING SUPWRENTAL BASKETBALL GYM RENTAL MANURE FORKS PROSECUTION RETAINER - JAN LEGAL SERVICES - JAN REIMBURSE MILEAGE 2/3/03 2003 MEMBERSHIP DUES VOLLEYBALL TOURNEY BERTHS - 9 AGM LUNCHEON - 2 42 DOZEN SOFTBALLS - 12 & 11 INCH 2003 MEMBERSHIP DUES ID #1001 MONTHLY SAC - JAN MONTHLY SURTAX - JAN ROTARY CLUB MEMBERSHIP DUES ROTARY CLUB MEMBERSHIP DUES REF RICHARD GOGGIN - MCC TRAININ REF BRUCE PETERSON - MEMBERSHIP REF VICTORIA BLUE - MCC PROGRAMS REF JEFF DISCH - MEMBERSHIP REF BOB CORBETT - MCC PROGRAM REF WEBSTER PTO - NC OVERPYMT REF KAREN GOFF - NC PROGRAM MERCH FOR RESALE REPAIR FOLDING MACHINE POSTAGE RESET CHARGES PARAMEDIC SUPPLIES 2003 MEDICAL DIRECTION FEE MERCH FOR RESALE MERCH FOR RESALE MERCH FOR RESALE 2003 BOILER CODE SEMINAR - 2 60152 2/11/2003 00471 ERICKSON, VIRGINIA 60153 2/11/2003 00489 FACILITY SYSTEMS, INC 60154 2/11/2003 00520 FLOR, TIMOTHY W 60155 2/7/2003 02642 GALLES CORP 60156 2/11/2003 00589 GRAF, DAVE 60157 2/11/2003 00612 GYM WORKS INC 60158 2/11/2003 00718 INDEPENDENT SCHOOL DIST #622 60159 2/11/2003 00758 JIM HATCH SALES CO 60160 2/11/2003 01894 KELLY & FAWCETT PA 60161 2/11/2003 00791 KELSEY, CONNIE 60162 2/11/2003 00893 M A U M A 60163 2/11/2003 00908 �M R P A 60164 2/11/2003 00908 M R P A 60165 2/11/2003 00977 METRO ATHLETIC SUPPLY 60166 2/11/2003 00981 METRO EAST DEVELOPMENT PART 60167 2/11/2003 00986 METROPOLITAN COUNCIL 60168 2/11/2003 01028 MN STATE TREASURER STAX 60169 2/11/2003 01174 NORTH ST PAUL- MAPLEWOOD- 60170 2/11/2003 00001 ONE TIME VENDOR 60171 2/11/2003 00001 ONE TIME VENDOR 60172 2/11/2003 00001 ONE TIME VENDOR 60173 2/11/2003 00001 ONE TIME VENDOR 60174 2/11/2003 00001 ONE TIME VENDOR 60175 2/11/2003 00001 ONE TIME VENDOR 60176 2/11/2003 00001 ONE TIME VENDOR 60177 2/11/2003 01254 PEPSI -COLA COMPANY 60178 2/11/2003 01270 PITNEY BOWES INC 60179 2/11/2003 01340 60180 2/11/2003 01360 REGIONS HOSPITAL REINHART FOODSERVICE 60181 2/11/2003 01526 STATE TREASURER Amount 100.00 100.00 250.00 100.00 400,000.00 986.62 103,426.90 3,286.95 7,736.60 2,863.95 643.75 234.00 79.88 i 122.48 190.85 38.82 285.04 292.70 184.52 155.25 126.95 15.00 120.00 105.00 376.20 181.32 9,825.00 15,516.15 6.21 30.00 1,080.00 55.00 1,533.92 500.00 5,049.00 1,329.98 175.00 200.00 252.00 199.70 66.72 59.64 30.00 10.00 3.00 746.55 172.00 19.00 536.90 24,065.00 478.85 9.86 479.08 70.00 2 vchlist Check Register Page: 2 02147/2003 9:41 :13AM City of Maplewood Check Date Vendor Description /Account Amount 60182 2/11/2003 01538 STRETCHER'S RANGE SUPPLIES 3,527.28 60183 2/11/2003 01550 SUMMIT INSPECTIONS ELECTRICAL INSPECTIONS 3,752.00 60184 2/11/2003 02164 TOLTZ, KING, DUVALL, ANDERSON PROJ 01 -29 PROF SRVS THRU 12/28/02 679:37 60185 2/11/2003 01734 WALSH, WILLIAM P. COMMERCIAL PLUMBING INSPECTIONS .760.00 60186 2/11/2003 02057 WENZEL, JAY REIMBURSE MEAL 1/29 8.00 60187 2/11/2003 01770 :WHITE BEAR LAKE RESERVE UNIT RESERVE OFFICER ACADEMY - 17 425.00 49 Checks in this report Total checks: 593,652.99 3 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Pavee Description 01/30/03 01/31/03 MN State Treasurer Drivers License /Deputy Registrar 01/31/03 01/31/03 ICMA (Vantagepointe) Deferred Compensation 01/31/03 01/31/03 ICMA Retiree Health Savings Plan 01/30/03 01/31/03 DCRP /Flex account DCRP &Flex plan payments 01/30/03 01/31/03 MN Dept of Natural Resources DNR electronic licenses 01/24/03 01/31/03 Elan Financial Services Purchasing card items 01/31/03 02/03/03 MN State Treasurer Drivers License /Deputy Registrar 01/31/03 02/03/03 U.S. Treasurer Federal Payroll Tax 01/31/03 02/03/03 P.E.R.A. P.E.R.A. 02/03/03 02/03/03 U.S. Bank Debt service 02/03/03 02/04/03 MN State Treasurer Drivers License /Deputy Registrar 01/31/03 02/04/03 MN State Treasurer State Payroll Tax 02/04/03 02/05/03 MN State Treasurer Drivers License /Deputy Registrar TOTAL Amount 9,367.94 13,679.96 26,348.37 1,425.06 2,141.00 39,178.11 12,927.00 89,514.77 46, 962.97 10,471 20,631.45 16,762.25 11,422.63 10,761,696.51 vchlist Check Register Page: 1 02/14/2003 10:43:48AM City of Maplewood Check Date Vendor Descriation /Account Amount 60188 2/10/2003 01345 RAMSEY COUNTY 60189 2/11/2003 00904 M L E E A 60190 2/18/2003 01908 ADMINISTRATION, DEPT OF 60191 2/18/2003 00135 ASSN OF TRNG OFFICERS OF MN 601.92 2/18/2003 02658 AVENET LLC 60193 2/18/2003 01811 BERNATELLO'S PIZZA INC 60194 2/18/2003 01974 BLUE CROSS REFUNDS '60195 2/18/2003 00211 BRAUN 1NTERTEC CORP. 60196 2/18/2003 '02214 C & D COMMUNICATIONS INC 60197 2/18/2003 00240 C.S.C. CREDIT SERVICES 60198 2/18/2003 00277 CAREFREE COTTAGES OF MAPLEWOOD 60199 2/18/2003 00277 CAREFREE COTTAGES OF MAPLEWOOD 60200 2/18/2003 00277 CAREFREE COTTAGES OF MAPLEWOOD '60201 2/18/2003 00339 CRAGUN'S CONFERENCE CENTER 60202 2/18/2003 00384 DE LAGE LANDEN FINANCIAL SRVS 60203 2/18/2003 00363 DLT SOLUTIONS, INC. 60204 2/18/2003 02694 ELERT & ASSOCIATES INC 60205 2/18/2003 00463 EMERGENCY APPARATUS MAINT. 60206 2/18/2003 01602 ENGRAVING SHOP, THE 60207 2/18/2003 00532 FRANK MADDEN & ASSN 60208 2/18/2003 00677 HOME DEPOT - GECF 60209 2/18/2003 00483 IDEACOM MID - AMERICA 60210 '2/18/2003 01605 INSTITUTE FOR FORENSIC PSYCH, THE 60211 2/18/2003 02738 K & W ROLLOFFS 60212 2/18/2003 00827 L M C I T 60213 2/18/2003 02248 LINN, BRYAN 60214 2/18/2003 01030 M A E E 60215 2/18/2003 00908 M R P A 60216 2/18/2003 00932 MAPLEWOOD BAKERY 60217 2/18/2003 00945 MASYS CORP 60218 2/18/2003 00952 MAXFIELD RESEARCH INC 60219 2/18/2003 01946 MEDICA FINANCE DEPT 60220 2/18/2003 00901 MGFOA 60221 2/18/2003 01051 MN OCCUPATIONAL HEALTH 60222 2/18/2003 02629 NOVACARE CBO 60223 2/18/2003 01202 NYSTROM PUBLISHING CO INC 60224 2/18/2003 00001 ONE TIME VENDOR 60225 2/18/2003 00001 ONE TIME VENDOR 60226 2/18/2003 00001 ONE TIME VENDOR 60227 2/18/2003 00001 ONE TIME VENDOR 60228 2/18/2003 00001 ONE TIME VENDOR 60229 2/18/2003 00001 ONE TIME VENDOR 60230 2/18/2003 00001 ONE TIME VENDOR 60231 2/18/2003 00001 ONE TIME VENDOR 60232 2/18/2003 00001 ONE TIME VENDOR 60233 2/18/2003 01254 PEPSI -COLA COMPANY 60234 2/18/2003 01263 PIKE, GARY WASTE MGMT FEE- PID #142922220013 2003 MEMBERSHIP FOR EXPLORER POD WIDE AREA NETWORK USAGE - DEC LAW ENFORCEMENT COURSE - 2 WEB SITE UPDATE TO BANNER MERCH FOR RESALE REFUND J ALBRECHT - 02014748 PROJ 02 -07 PROF SERVICES 12/28 TO 1 PROJ 02 -10 GEOTECH EVAL 11/30 - 1/24 ADD PHONE EQUIPMENT APPLICANT BACKGROUND CHECKS TAX INCREMENT (90% OF $72,372.81) TAX INCREMENT TAX INCREMENT JUV OFFICERS INST TRAINING JUV OFFICERS INST TRAINING COPIER CHARGE LAND DESKTOP NETWORK ACTIVATIO NETWORK PHONE PROF SRVS - DEC REPAIR LADDER VEHICLE EMPLOYEE PLAQUE LEGAL SERVICES - JAN STATION SUPPLIES PHONE REPAIRS PHONE REPAIRS PHONE REPAIRS PHONE REPAIRS PSYCH EXAM TRASH REMOVAL WORKERS COMP INS PREMIUM - REIMBURSE MEALS & MILEAGE 10/23 &: MN ASSN FOR ENV EDUC REGISTRATI STATE TOURN BERTH - REGISTRATION BIRTHDAY CAKES BIRTHDAY CAKES REFRESHEMENTS FOR MEETING STRATUS SOFTWARE MAINT - MAR MARKET RESEARCH INITIAL PYMT REF MEDICA AMB #03000703 MGFOA MEETING - FEB PRE EMPLOYMENT EXAMS PRE - EMPLOYMENT PHYSICALS MCC NEWSLETTER REF EAGLE BROOK CHURCH - MCC LO REF MICHAEL TOURVILLE - CLAIM RELE REF LETHU LE -NGO - SWIM LESSONS REF SONJA DUNLAP - SWIM LESSONS REF KEVIN TURNQUIST - SWIM LESSON REF MARJIL HOFFMAN - AEROBIC CAR REF JIM KRECHE - REPAIR MUSKRAT REF JOLENE DURAND - BADGE PROGR/ REF PATRICIA SCHNEIDER - BADGE PR MERCH FOR RESALE REIMBURSE FOR MEALS 1/13 TO 1/24 38.24 45.00 392.00 170.00 75.00 234.00 80.43 9,759.50 2,281.50 273.74 50.00 38,135.53 13,333.85 11,011.16 381.50 381.50 326.54 10,703.00 3,180.00 710.48 35.00 1,083.00 250.00 618.19 1,068.15 299.00 111.50 350.00 580.00 15,535.00 71.58 585.00 120.00 125.00 189.00 20.22 738.68 4,500.00 750.24 30.00 1,000.81 150.00 1,336.58 2,236.50 740.58 45.00 45.00 45.00 38.00 25.19 16.00 8.00 601.00 53.02 5 vchlist Check Register Page: 2 02/14/2003 10:43:48AM City of Maplewood Check Date Vendor 60234 2/18/2003 01263 60235 2/18/2003 02249 60236 2/18/2003 01331 60237 2/18/2003 01359 60238 2/18/2003 00069 60239 60240 60241 60242 2/18/2003 01613 2/18/2003 01463 2/18/2003 01473 2/18/2003 01504 60243 60244 60245 60246 60247 60248 2/18/2003 01541 2/18/2003 01574 2/18/2003 02739 2/18/2003 01669 2/18/2003 02069 2/18/2003 01683 PIKE, GARY QWEST GOVERNMENT SRVS INC RABBETT, KEVIN REGAL AUTO WASH DETAIL XX RISK MANAGEMENT ALTERNATIVES ROCKIN' HOLLYWOODS, THE SISTER ROSALIND GEFRE SMITH DIVING ST PAUL, CITY OF STRINGER BUSINESS SYSTEMS, INC T.A. SCHIFSKY & SONS, INC TOENGES, ROLLAND C TWIN CITIES TRANSPORT & ULTIMATE DRAIN SERVICES INC UNIFORMS UNLIMITED INC 60249 2/18/2003 02165 URS / BRW INC 60250 2/18/2003 01750 WATSON CO INC, THE 60251 2/18/2003 02410 WELLS FARGO LEASING INC 60252 2/18/2003 02462 WEMYSS, SCOTT D 60253 2/18/2003 01190 XCEL ENERGY 60254 2/18/2003 01805 ZIEGLER INC. MAA A /A - --.. (Continued) REIMBURSE MEALS & PRKG - 1/27 TO 1 INSTALL TDD INTERFACE ADAPTOR REIMBURSE TUITION- 2002 FALL TERM CAR WASHES COLLECTION AGENCY FEE COLLECTION AGENCY FEE MUSIC - JULY 4TH MCC MASSAGES - JAN INTRO TO SCUBA CLASS TACTICAL SEARCH COURSE - 6 RADIO MAINT - JAN MED SUPPLIES MAI NT CONTRACT - 3/20/03 TO 3/19/04 PROJ 01 -15 CTY RD D PYMT #6 ARBITRATORS CANCELLATION FEE TOW FORFEITURE VEHICLES TELEVISE SEWER SERVICE QUILTED VEST COVER BOOTS PROJ 01 -09 PROF SRVS 6/22 - 1/10 PROD 01 -15 PROF SRVS 5/4 TO 1/10 PROJ 01 -28 PROF SRVS 10/12 TO 1/10 PROJ 02 -18 PROF SRVS 12/14 TO 1/10 MERCH FOR RESALE RICOH AFICIO COPIER - FEB NAME TAGS MONTHLY UTIL - STMT DATE 2 /5/03 MONTHLY UTIL - STMT DATE 2/5/03 315 EXCAVATOR - ONE WEEK RENTAL, 50.80 835.12 810.00 140.87 15.00 230.37 1,700.00 1,790.00 52.50 750.00 2,744.93 425.77 621.95 43,531.52 200.00 96.30 185.00 98.95 78.00 72,268.90 126,313.67 244.22 2,858.48 591.26 1,420.71 4.50 45,640.28 6,294.99 2,054.12 67 Checks in this report Total checks : 4379011.42 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 02/05/03 02/06/03 MN State Treasurer Drivers License /Deputy Registrar 11,669.75 02/06/03 02/07/03 MN State Treasurer Drivers License /Deputy Registrar 10,184.29 02/06/03 02/07/03 DCRP /Flex account DCRP & Flex plan payments 388.48 01/31/03 02/07/03 WI Dept of Revenue State Payroll Tax 1 02/06/03 02/07/03 MN Dept of Natural Resources DNR electronic licenses 2 02/07/03 02/10/03 MN State Treasurer Drivers License /Deputy Registrar 10,958.75 02/07/03 02/10/03 P. E. R. A. P.E. R.A. 13,875.75 02/10/03 02/11/03 MN State Treasurer Drivers License /Deputy Registrar 31,946.00 02/11/03 02/12/03 MN State Treasurer Drivers License /Deputy Registrar 14,088.13 02/12/03 02/13/03 MN State Treasurer Drivers License /Deputy Registrar 12,417.25 TOTAL 109,618.92 7 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 91 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd `02/14/03 COLLINS, KENNETH 357.47 dd 02/14/03 JUENEMANN, KATHLEEN 357.47 dd 02/14/03 KOPPEN, MARVIN 3 57.47 dd 02/14/03 DARST, ROBERTA 1 dd 02/1.4/03 FURSMAN, RICHARD 4 dd 02/14/03 SCHLINGMAN, PAUL 2,026.22 dd 02/14/03 SEEGER, GERALD 53.4.75 dd 02/14/03 SWANSON, LYLE 1,694.40 dd 02/14/03 CARLSON, THERESE 2,133.35 dd 02/14/03 LE, SHERYL 3,717.64 dd 02/14/03 FAUST, DANIEL 3,870.90 dd 02/14/03 URBANSKI, HOLLY 1 dd 02/14/03 ANDERSON, CAROLE 2,330.03 dd 02/14/03 BAUMAN, GAYLE 6,13 8.75 dd 02/14/03 JACKSON, MARY 1 dd 02/14/03 KELSEY, CONNIE 2,045.32 dd 02/14/03 TETZLAFF, JUDY 1,651.05 dd 02/14/03 FRY, PATRICIA 1,615.17 dd 02/14/03 GUILFOILE, KAREN 2,671.16 dd 02/14/03 OSTER, ANDREA 1,663.75 dd 02/14/03 CAROE, JEANETTE 1 dd 02/14/03 JAGOE, CAROL 1,536.65 dd 02/14/03 JOHNSON, BONNIE 1 dd 02/14/03 OLSON, SANDRA 1,553.71 dd 02/14/03 WEAVER, KRISTINE 1,583.03 dd 02/14/03 CORCORAN, THERESA L478.25 dd 02/14/03 MARTINSON, CAROL 1 dd 02/14/03 POWELL, PHILIP 1 dd 02/14/03 SPANGLER, EDNA 335.50 dd 02/14/03 THOMALLA, DAVID 3,546.5.0 dd 02/14/03 ABEL, CLINT 1, 809.66 dd 02/14/03 ALDRIDGE, MARK 2 dd 02/14/03 ANDREWS, SCOTT 2,837.06 dd 02/14/03 BAKKE, LONN 2 dd 02/14/03 BANICK, JOHN 3,048.80 dd 02/14/03 BELDE, STANLEY 204.12 dd 02/14/03 BIERDEMAN, BRIAN 1,629.70 dd 02/14/03 BOHL, JOHN 2,449.79 dd 02/14/03 BUSACK, DANIEL 2,115.21 dd 02/14/03 COFFEY, KEVIN 1,493.80 dd 02/14/03 DOBLAR, RICHARD 2,192.88 dd 02/14/03 HALWEG, KEVIN 2,897.68 dd 02/14/03 HEINZ, STEPHEN 2,365.13 dd 02/14/03 HIEBERT, STEVEN 2,457.39 91 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD �l CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 02/14/03 JOHNSON, KEVIN 2,907.89 dd 02/14/03 KARIS, FLINT 2,761.84 dd 02/14/03 KONG, TOMMY 2,074.08 dd 02/14/03 KROLL, BRETT 1 dd 02/14/03 KVAM, DAVID 2 dd 02/14/03 LARSON, DANIEL 2,212.30 dd 02/14/03 LU, JOHNNIE L871.79 dd 02/14/03 MARINO, JASON 1,700.93 dd 02/14/03 MARTIN, JERROLD 1,825.19 dd 02/14/03 METRY, ALESIA 1 dd 02/14/03 OLSON, JULIE 2 dd 02/14/03 PALMA, STEVEN 2,611.82 dd 02/14/03 PIKE, GARY 2 dd 02/14/03 RABBETT, KEVIN 2 dd 02/14/03 STEFFEN, SCOTT 5,937.17 dd 02/14/03 STOCKTON, DERRELL 2,3 01.63 dd 02/14/03 SZCZEPANSKI, THOMAS 2,3 01.63 dd 02/14/03 THIENES, PAUL 2 dd 02/14/03 TRAN, JOSEPH 11622.91 dd 02/14/03 WATCZAK, LAURA 2 dd 02/14/03 WENZEL, JAY 2 dd 02/14/03 XIONG, KAO 1 dd 02/14/03 BARTZ, PAUL 2 dd 02/14/03 BERGERON, JOSEPH 2 dd 02/14/03 GROTTY, KERRY 2 dd 02/14/03 DUGAS, MICHAEL 1,655.63 dd 02/ 14/03 DUNN, ALICE 2,793.97 dd 02/14/03 ERICKSON, VIRGINIA 2,384.48 dd 02/14/03 EVERSON, PAUL 2,004.17 dd 02/14/03 FLOR, TIMOTHY 2,429.28 dd 02/14/03 FRASER, JOHN 2 dd 02/14/03 HALWEG, JODI 1 dd 02/14/03 KATZMAN, BARBARA 1, 67 5.2 5 dd 02/14/03 MORNING, TIMOTHY 320.40 dd 02/14/03 PARSONS, KURT 1,807.83 dd 02/14/03 ROSSMAN, DAVID 2,574.50 dd 02/14/03 DAWSON, RICHARD 1,627.85 dd 02/14/03 DUELLMAN, KIRK 1 dd 02/14/03 JOHNSON, DOUGLAS 1 dd 02/14/03 NOVAK, JEROME 1, 62 7.8 5 dd 02/14/03 PETERSON, ROBERT 1,704.85 dd 02/14/03 SVENDSEN, RONALD 1,627.85 dd 02/14/03 GERVAIS -JR, CLARENCE 2 dd 02/14/03 BOYER, SCOTT 1,772.71 dd 02/14/03 FEHR, JOSEPH 2,142.09 dd 02/14/03 FLAUGHER, JAYME L756.65 �l CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 10 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 02/14/03 LAFFERTY, WALTER L756.65 dd 02/14/03 LINN, BRYAN 1,635.85 dd 02/14/03 PACOLT, MARSHA 1,999.85 dd 02/14/03 RABINE, JANET 1 dd 02/14/03 SCHAULS, ADAM 170.00 dd 02/14/03 STAHNKE, JULIE 1,756.65 dd 02/14/03 LUKIN, STEVEN 3 dd 02/14/03 SVENDSEN, RUSTIN 2,487.66 dd 02/14/03 ZWIEG, SUSAN 1,661.45 dd 02/14/03 DOLLERSCHELL, ROBERT 268.49 dd 02/14/03 AHL, R. CHARLES 3 dd 02/14/03 NIVEN, AMY 1,212.69 dd 02/14/03 PRIEFER, WILLIAM 2,473.25 dd 02/14/03 WEGWERTH, JUDITH 1 dd 02/14/03 BRINK, TROY 1,651.40 dd 02/14/03 DEBILZAN, THOMAS 1,927.98 dd 02/14/03 EDGE, DOUGLAS 2 dd 02/14/03 KANE, MICHAEL 2 dd 02/14/03 LUTZ, DAVID 2,030.81 dd 02/14/03 MEYER, GERALD 2,024.68 dd 02/14/03 NAGEL, BRYAN 2,270.65 dd 02/14/03 OSWALD, ERICK 2,068.17 dd 02/14/03 TEVLIN, TODD 1 dd 02/14/03 BOHMBACH, JOSHUA 321.75 dd 02/14/03 CAVETT, CHRISTOPHER 2,967.22 dd 02/14/03 DUCHARME, JOHN 2,124.65 dd 02/14/03 LINDBLOM, RANDAL 2 dd 02/14/03 PECK, DENNIS .2,218.68 dd 02/14/03 PRIEBE, WILLIAM 2,214.06 dd 02/14/03 SCHACHT, ERIN 2 dd 02/14/03 ANDERSON, BRUCE 3,782.47 dd 02/14/03 DOHERTY, KATHLEEN 1,666.06 dd 02/14/03 MARUSKA, MARK 2,439.86 dd 02/14/03 NAUGHTON, JOHN 1, 5 63.75 dd 02/14/03 SCHINDELDECKER, JAMES 1,734.25 dd 02/14/03 BIESANZ, OAKLEY 1,269.97 dd 02/14/03 GREW- HAYMAN, JANET 1 dd 02/14/03 HUTCHINSON, ANN 2 dd 02/14/03 KOS, HEATHER 419.25 dd 02/14/03 NELSON, JEAN 1 dd 02/14/03 GAYNOR VIRGINIA 1,792.65 dd 02/14/03 COLEMAN, MELINDA 3 dd 02/14/03 EKSTRAND, THOMAS 2,587.08 dd 02/14/03 KROLL, LISA 1,165.00 dd 02/14/03 LIVINGSTON, JOYCE 1 dd 02/14/03 SINDT, ANDREA :1,373.45 10 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 11 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 02/14/03 THOMPSON, DEBRA 688.97 dd 02/14/03 YOUNG, TAMELA 1 dd 02/14/03 BERGO, CHAD 1 dd 02/14/03 FINWALL, SHANN 1 dd 02/14/03 ROBERTS, KENNETH 2,274.25 dd 02/14/03 CARVER, NICHOLAS 2 dd 02/14/03 FISHER, DAVID 207.06 dd 02/14/03 SWAN, DAVID 1,415.05 dd 02/14/03 KONEWKO, DUWAYNE 2 dd 02/14/03 ANZALDI, MANDY 892.50 dd 02/14/03 ANZALDI, THOMAS 288.00 dd 02/14/03 BARNES, JESSE 544.00 dd 02/14/03 FINN, GREGORY 1 dd 02/14/03 FLUG, ELAINE 76.00 dd 02/14/03 GRAF, MICHAEL 1 dd 02/14/03 KELLY, LISA 1,3 69.02 dd 02/14/03 LUSHANKO, ADAM 84.00 dd 02/14/03 MCBRIDE, PATRICK 100.00 dd 02/14/03 NIEMAN, JAMES 272.00 dd 02/14/03 NIEMCZYK, BRIAN 140.00 dd 02/14/03 ROBBINS, AUDRA 1,648.82 dd 02/14/03 TAUBMAN, DOUGLAS 2,513.20 dd 02/14/03 BREHEIM, ROGER 1,741.86 dd 02/14/03 NOR.DQUIST, RICHARD 1,738.25 dd 02/14/03 SCHULTZ, SCOTT 1 dd 02/14/03 COLEMAN, PHILIP 12 OIL dd 02/14/03 CRO S S ON, LINDA 2,162.18 dd 02/14/03. DIAZ, SUSAN 200.06 dd 02/14/03 EASTMAN, THOMAS 2 dd 02/14/03 ERICKSON, KYLE 846.42 dd 02/14/03 HERSOM, HEIDI 107.45 dd 02/14/03 LEIER, SARA 159.75 dd 02/14/03 PELOQUIN, PENNYE 437.88 dd 02/14/03 STAPLES, PAULINE 2 dd 02/14/03 ATKINS, KATHERINE 83.00 dd 02/14/03 BADEN, ALISON 66.78 dd 02/14/03 BENDTSEN, LISA 126.00 dd 02/14/03 CORNER, AMY 100.20 dd 02/14/03 ER.ICKSON, CAROL 77.63 dd 02/14/03 GUZIK, JENNIFER 47.13 dd 02/14/03 HALEY, BROOKE 84.50 dd 02/14/03 HORWATH, RONALD 1 dd 02/14/03 IRISH, KARL 166.75 dd 02/14/03 KOEHNEN, AMY 57.48 dd 02/14/03 KOEHNEN, MARY 624.92 dd 02/14/03 KRONHOLM, KATHRYN 586.74 11 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 12 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 02/14/03 LAWSON, JOSHUA 65.00 dd 02/14/03 MARUSKA, ERICA 112.70 dd 02/14/03 OVERBY, ANNA 84.00 dd 02/14/03 SCHULTZ, PETER 39.00 dd 02/14/03 SIMONSON, JUSTIN 648.55 dd 02/14/03 THOEMKE, MARIE 2 8.13 dd 02/14/03 GROPPOLI, LINDA 292.17 dd 02/14/03 RENSLOW, RITA 351.45 dd 02/14/03 CRAWFORD - JR. RAYMOND 159.60 dd 02/14/03 LONETTI, JAMES 901.07 dd 02/14/03 PRINS, KELLY 1,079.24 dd 02/14/03 REILLY, MICHAEL 1,678.85 dd 02/1-4/03 STEINHORST, JEFFREY 547.93 dd 02/14/03 AICHELE, CRAIG 1,710.25 dd 02/14/03 PRISM, STEVEN 1,950.26 dd 02/14/03 FOWLDS, MYCHAL 1,629.87 dd 02/14/03 HURLEY, STEPHEN 2,687.06 wf 92432 02/14/03 CARDINAL, ROBERT 406.20 wf 92433 02/14/03 WASILUK, JULIE 357.47 wf 92434 02/14/03 INGVOLDSTAD, CURTIS 100.00 wf 92434 02/14/03 INGVOLDSTAD, CURTIS 106.25 wf 92435 02/14/03 JAHN, DAVID 1, 515.00 wf 92436 02/14/03 MALDONADO, JUANA 682.56 wf 92437 02/14/03 MORIN, TROY 212.50 wf 92438 02/14/03 MATHEYS, ALANA 1,793.85 wf 92439 02/14/03 HANSEN, LORI 1,509.45 wf 92440 02/14/03 VIETOR, LORRAINE 1, 65 7.13 wf 92441 02/14/03 PALANK, MARY 1, 5 3 6.65 wf 92442 02/14/03 RICHIE, CAROLE L653.22 wf 92443 02/14/03 SVENDSEN, JOANNE 1,715.73 wf 92444 02/14/03 TICHY, PAMELA 93.00 wf 92445 02/14/03 STEINER, JOSEPH 276.00 wf 92446 02/14/03 WELCHLIN, CABOT 2 wf 92447 02/14/03 SHORTREED, MICHAEL 2 wf 92448 02/14/03 OLINGER, SHELLEY 1,578.25 wf 92449 02/14/03 FREBERG, RONALD 2 wf 92450 02/14/03 JONES, DONALD 2,118.84 wf 92451 02/14/03 ELIAS, JAMES 2,218.68 wf 92452 02/14/03 VERMEERSCH, CHARLES 934.40 wf 92453 02/14/03 EDSON, DAVID 2 wf 92454 02/14/03 GOODRICH, CHAD 306.00 wf 92455 02/14/03 HELEY, ROLAND 2,254.52 wf 92456 02/14/03 HINNENKAMP, GARY 1 wf 92457 02/14/03 LINDORFF, DENNIS 1 wf 92458 02/14/03 NAUGHTON, RYAN 45.00 wf 92459 02/14/03 NOVAK, MICHAEL 1,920.61 12 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 13 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 92460 02/14/03 GERNES, CAROLE 315.63 wf 92461 '02/14/03 BUNCE, LARRY 1,73 6.23 wf 92462 02/14/03 ADAMS, CAILIN 89.25 wf 92463 02/14/03 ANZALDI, KALI 300.75 wf 92464 02/14/03 BOTHWELL, KRISTIN 201.75 wf 92465 02/14/03 CHEZIK, STACEY 19.50 wf 92466 02/14/03 CHOINIERE, ROBERT 35.00 wf 92467 02/14/03 DEGREE, AMANDA 160.00 wf 92468 02/14/03 DEVRIES, LINDSAY 229.50 wf 92469 02/14/03 DRESSEN, EMILY 49.00 wf 92470 02/14/03 FEUCHT, KENNETH 140.00 wf 92471 02/1 4/03 FRANK, LAURA 427.75 wf 92472 02/14/03 FRANK, SARAH 81.50 wf 92473 02/14/03 GARVEY, ADAM 40.00 wf 92474 02/ 14/03 GORE, MICHAEL 33.00 wf 92475 02/14/03 GREENER, DOUGLAS 45.00 wf 92476 02f 14/03 HABEN, CHARLES 20.00 wf 92477 02/14/03 HARGROVE, CAYLA 33.00 wf 92478 02/14/03 HELKAMP, KAYLA 44.00 wf 92479 02/14/03 HJELMGREN, NICOLE 20.00 wf 92480 02/14/03 HOIUM, PHILIP 216.00 wf 92481 02/14/03 HOLDER, RYAN 36.00 wf 92482 02/14/03 HORNER, JAY 105.00 wf 92483 02/14/03 HORNER, KIMBERLY 45.50 wf 92484 02/14/03 KLEM, JOSH 60.00 wf 92485 02/14/03 LINDEMAN, BRETT 31.50 wf 92486 02/14/03 LIUKONEN, SHAWN 44.00 wf 92487 02/14/03 MARTINUCCI, KAITLIN 45.50 wf 92488 02/14/03 MICK, KYLE 44.00 wf 92489 02/14/03 MILLER, SHELBY 52.00 wf 92490 02/14/03 O'SHEA, CASSANDRA 19.50 wf 92491 02/14/03 OHLHAUSER, MEGHAN 373.57 wf 92492 02/14/03 RAJAN, RAJIU 33.00 wf 92493 02/14/03 RAPE, HOLLY 45.50 wf 92494 02/14/03 SHOBERG, KARI 168.00 wf 92495 02/14/03 SIKORA, JACOB 99.00 wf 92496 02/14/03 SIKORA, LEAH 36.25 wf 92497 02/14/03 SIKORA, PAUL 51.50 wf 92498 02/14/03 TARR -JR, GUS 44.00 wf 92499 02/14/03 WHITNEY, ROBERT G 408.00 wf 92500 02/14/03 YORKOVICH, BRADLEY 28.00 wf 92501 02/14/03 GERMAIN, DAVID 1 wf 92502 02/14/03 HAAG, MARK 1 wf 92503 02/14/03 NADEAU, EDWARD 2 wf 92504 02/14/03 BEHR, HEATHER 308.85 wf 92505 02/14/03 = BROWN, LAURIE 225.43 13 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 14 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 92506 02/14/03 DISKERUD, HEATHER 194.25 Wf 92507 02/14/03 GLASS, JEAN 1,378.28 wf 92508 02/14/03 HOIUM, SHEILA 1,024.85 wf 92509 02/14/03 JACK, NICOLE 126.03 wf 92510 02/14/03 MOFFAT, ETHAN 157.25 Wf 92511 02/14/03 MOY, PAMELA 371.84 wf 92512 02/14/03 PARTLOW, JOSHUA 332.08 Wf 92513 02/14/03 SCHMIDT, RUSSELL 1,643.88 Wf 92514 02/14/03 SHOBERG, CARY 713.10 wf 92515 02/14/03 TOLBERT, FRANCINE 159.10 Wf 92 516 02/ 14/03 LINGER, MARGARET 615.91 Wf 92517 02/14/03 ABRAHAMSON, DANIEL 91.46 Wf 92518 02/14/03 ANDERSON, CALEB 79.63 wf 92519 02/14/03 BRENEMAN, NEIL 294.85 Wf 92520 02/14/03 CASSELTON, JANE 58.50 Wf 92521 02/14/03 CHAPMAN, JENNY 339.52 wf 92522 02/14/03 CORY, GRACE 7.81 Wf 92523 02/14/03 COSTA, JOSEPH 183.15 Wf 92524 02/14/03 DIERICH, ANDREA 89.70 Wf 92525 02/14/03 DOTY, JANET 341.31 Wf 92526 02/14/03 DUNN, RYAN 535.98 Wf 92527 02/14/03 FENGER, JUSTIN 658.61 Wf 92528 02/14/03 FIERRO WESTBERG, MELINDA 42.40 Wf .92529 02/14/03 FINNEGAN, KAREN 136.00 Wf 92530 02/14/03 FONTAINE, ANTHONY 73.90 Wf 92531 02/14/03 FONTAINE, KIM 703.32 wf 92532 02/14/03 GRANT, MELISSA 171.50 wf 92533 02/14/03 GRUENHAGEN, LINDA 402.68 Wf 92534 02/14/03 HEINN, REBECCA 22.38 Wf 92535 02/14/03 HOLMGREN, LEAH 22.63 wf 92536 02/14/03 HOULE, DENISE 271.20 wf 92537 02/14/03 IRISH, GRACE 227.58 Wf 92538 02/14/03 JOHNSON, ROBERT 154.84 wf 92539 02/14/03 JOVONOVICH, TODD 48.00 wf 92540 02/14/03 JOYER, MARTI 57.34 wf 92541 02/14/03 KROLL, MARK 96.00 wf 92542 02/14/03 LINDSTROM, AMANDA 76.38 wf 92543 02/14/03 MATHISEN -JR, DEAN 356.25 Wf 92544 02/14/03 MCMAHON, MELISSA 264.60 wf 92545 02/14/03 MELCHER, ROBERT 133.25 wf 92546 02/14/03 MISEMER, BENJAMIN 60.13 Wf 92547 02/14/03 MOES, EMILIA 142.80 wf 92548 02/14/03 O'REAGAN, CHRISTINE 128.88 wf 92549 02/14/03 OLSON, MARGRET 157.63 Wf 92550 02/14/03 OTTESON, JANET 36.00 wf 92551 02/14/03 OWEN, JONATHAN 146.00 14 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD wf wf wf wf wf wf wf wf Wf wf wf wf wf Wf wf Wf wf wf Wf Wf wf wf Wf Wf wf wf wf Wf wf wf wf wf wf wf wf wf wf Wf 92552 92553 92554 92555 92556 92557 92558 92559 92560 92561 92562 92563 92564 92565 92566 92567 92568 92569 92570 92571 92572 92573 92574 92575 92576 92577 92578 92579 92580 92581 92582 92583 92584 92585 92586 92587 92588 92589 CHECK DATE 02/14/03 02/14/03 02/14/03 02/14/03 02/14/03 02/14/03 02/14/03 02/14/03 02/ 14/03 .02/14/03 02/14/03 02/14/03 02/14/03 02/14/03 02/14/03 02/14/03 02/14/03 OZ/ 14/03 02/14/03 02/14/03 02/14/03 02/14/03 02/14/03 02/14/03 02/14/03 02/14/03 02/14/03 02/14/03 02/14/03 02/14/03 02/14/03 02/14/03 02/14/03 02/14/03 02/14/03 02/14/03 02/14/03 02/14/03 EMPLOYEE NAME PALMER, JESSICA PEHOSKI, JOEL PROESCH, ANDY RENSTROM, KEVIN RODEN, JASON SMITLEY, SHARON TUPY, HEIDE TUPY, MARCUS WAGNER, ERIC WARNER, CAROLYN WEDES, CARYL WHITE, NICOLE WINEGAR, JILL WOODMAN, ALICE BOSLEY, CAROL ESALA, HOPE HAGSTROM, EMILY HANSEN, ANNA KURKOSKI, STEPHANIE ODDEN, JESSICA OIE, REBECCA SHERRILL, CAITLIN VAN HALE, PAULA BEHAN, JAMES CHIGINSKY, APRIL COLLINS, ASHLEY DOBLAR, STEVE DOUGLASS, TOM KYRK, ASHLEY LOGAN, HEATHER PATTERSON, ALBERT PIEPER, THEODORE SARPONG, SEAN SCHULZE, BRIAN SEVERSON, HOLLY YOUNG, MATTHEW ZIEMER, NICOLE MULVANEY, DENNIS AMOUNT 30.00 126.00 157.20 202.58 166.25 257.90 82.00 281.03 236.00 219.10 142.23 242.81 28.00 48.00 227.70 50.38 51.00 82.00 182.00 88.50 51.00 269.88 42.25 1,687.99 59.85 176.23 106.40 1,168.71 75.50 95.25 1,240.98 39.69 208.50 284.40 134.10 64.05 75.35 1,911.48 415,154.73 15 AGENDA NO. AGENDA REPORT TO: City Manager FROM: Finance Director RE: DISPOSAL OF OLD FINANCIAL RECORDS DATE: February 14, 2003 Action by Council D�Ic V10cl Rejected Annually the City disposes of financial records that have passed their legally required retention period. However, before the records can be destroyed, the City is required by law to submit the attached resolution and application for approval to the State. It is recommended that the attached resolution be adopted so that the appropriate financial records can be destroyed. hu CAMY DOCUMENTSWS WORDTINANCEREC DISP AGN.DOC Attachments RESOL UTION WHEREAS, M.S.A. 138.17 governs the destruction of city records; and WHEREAS, a list of records has been presented to the Council with .a request in writing that destruction be approved by the Council; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA; 1. That the Finance Director is hereby directed to apply to the Minnesota State Historical Society for an order authorizing destruction of the records as described in the attached list. 2. That upon approval by the State of the attached application, the Finance Director is hereby authorized and directed to destroy the records listed. 1 � MINNESOTA HISTORICAL SOCIETY Instructions: STATE ARCHIVES DEPARTMENT APPLICATION FOR AUTHORITY TO DISPOSE OF RECORDS FOR USE BY RECORDS PANEL Application No. Date 1. This form does not provide continuous authority to dispose of similar records and cannot be used to approve a records retention schedule. 2. Complete original and three copies. Photocopies are acceptable. 3. Complete items 1 through 6 and item 8. Use reverse side to continue records description. If more space is needed, use plain paper. 4. Send original and two copies to the State Archives Department, 345 Kellogg Boulevard West; St. Paul, MN 55102 -1906. 5. Retain one copy until your approved copy is returned. The approved copy will be your authority to dispose of records. It should be retained permanently. 6. Additional copies of this form are available from the address above or by telephoning (651) 297 -4502. (FAX: (651) 296- 9961). NOTE: Laws of 1971, Chapter 529, Section 3 reads as follows: "It is the policy of the legislature that the disposal and preservation of public records be controlled exclusively by Minnesota Statutes, Chapter 138 and by this act, thus, no prior, special or general statute shall be construed to authorize or prevent the disposal of public records at a time or in a manner different than prescribed by such chapter or by this act and no general or special statute enacted subsequent to this act shall be construed to authorize or prevent the disposal of public records at a time or in a manner different than prescribed in chapter 138 or in this act unless it expressly exempts such records from the provision of such chapter and this act by specific reference to this section." 1. Agency or Office CITY OF MAPLEWOOD 4. Location of Records Maplewood Public Works Building 2. Division or Section 3. Quantity of Records Finance Department 22 Cubic Feet 6. I certify that the records listed on this application are accurately described, and that they have no further administrative, legal, or fiscal value for this agency. Authorized Signature (Type name below) Daniel F. Faust February 14, 20 Name Date Finance Director 651/770-4513 Title Phone 5. Laws other than M.S. 138.17 that relate to the destruction or safekeeping of the records None to our knowledge AUTHORIZATION: Under the authority of M.S. 13 8.17, it is hereby ordered that The records listed on this application be destroyed, except as shown in item 7. Director, Minnesota Historical Society Date Legislative or State Auditor Date r Attorney General Date 7. Exceptions to Destruction. (For use by Records Disposition Panel). 8. Description of Records. Describe each record series or type of record separately. Number each series, beginning with "I". A. Item No. B. Name of record, form numbers, content, usage, arrangement, original C. Inclusive Dates duplicate, or microfilmed. 1 FINANCIAL RECORDS (6 -year retention) Cash Treasurer Report Original 1996 A/P Check Register Original 1996 Bank Statements /Bank Reconciliation Original 1996 Deposit Slips Original 1996 Cancelled A/P Checks Original 1996 (OVER) A. Item No. B. Name of record, form numbers, content, usage, arrangement, original C. Inclusive Dates duplicate, or microfilmed. (1 cont.) FINANCIAL RECORDS (6- year), Continued K 3 0 PR1 (6/97) Receipts Journal Entry Books Budget Changes Documentation Charitable Gambling A/R Cash Receipts Journal Ambulance Billing Records A/R MIS /DEV Billing Records Original Original Original Original Original Original Original FINANCIAL RECORDS (10 -year retention) Invoice Registers /Journals Original Paid Invoices & Claim Vouchers Original PAYROLL RECORDS (6 -year retention) P/R Leave Hours Report Original Time Sheets Original P/R Check Register Original Cancelled P/R Checks Original Quarterly P/R Reports Original Garnishments Original P/R Deductions - UW, W -2, W -4 Forms Original Pay Rate Documentation Original Health Insurance Books Original Accident Reports Original 1099 Information Original UTILITY BILLING RECORDS (2- to 6 -year retention) Adjustment Reports (6 -yr.) Original Billings (Register) (5 -yr) Original Daily Transaction Reports (5 -yr) Original Receipts: Utility Bill Stubs & Cash Register Tape (6 -yr) Original 1996 1996 1996 1996 1996 1996 1996 1992 1992 1996 1996 1996 1996 1996 1996 1996 1996 1996 1996 1996 1996 1995 1995 1996 CAMY DOCUMENTS \MS WORD \FORMS \DISPOSE REC.DOC Agenda Item a Aaim #7 Ca AGENDA REPORT' _ Endorse TO: Ci M _ t anager Modified Rejected FROM: Human Resource Di rec or DATE: February. 12, 2003 RE:, MINNESOTA MUNICIPAL` UTILI - TIES ASSOCATION (MMUA) CONTRACT APPROVAL BACKGROUND In an effort to maintain compliance with OSHA ' "' p A record - keeping and required safety training for all .employees, the City would like to contract with MMUA an or a ' g nization designed to help undertake this immense and time - consuming effort. MMUA will assign a Re • g glonal Safety , Coordinator who will lan organize and/ p g or conduct regular monthly_ safety training sessions_, help the City develop and maintain a standard com liance management anagement record keeping and reporting system, and assist with and rovide advice commit p ice at safety tee meetings. The annual fee for this service is $25 T • � - The Public works Dep� artment will pay $7,000 from their 2003 budget and the remainder will. be aid for from the p Human Resource 2002 budget carryover. RECOMMENDATION It is recommended that the City ouncil approved ty pp oved the attached detail MMUA contract. M Minnesota Municipal Utilities Association SERVICES AGREEMENT Date: February 4, 2003 Contract No. 119a -2003 Compliance Services _ For purposes -of this Agreement, the Minnesota Municipal Utilities Association shall hereinafter be referred to as MMUA and Cily of Maplewood shall. hereinafter be referred to as Maplewood . PART I Scope of Services PART II — Duration / Amendment / Renewal = PART III - Obligations PART IV.— Standard Terms and Conditions The terms of this Agreement are hereby accepted by the - parties. City of Maplewood Minnesota Municipal Utilities, Association By Title Date PO # Page 1 l Minnesota Municipal Utilities Association PART I — SCOPE OF SERVICES MMUA will provide /deliver for the duration of this Agreement: 1. The services of a person engaged by MMUA, in the capacity of Regional Safety Coordinator. . 2. The assigned Regional Safety Coordinator will: a. Plan, organize and/or conduct regular monthly safety training sessions-at Maplewood. _ b. Develop and maintain a standard compliance management record keeping and reporting system at Maplewood. T_ c. The record system will include (check covered by this Agreement): ' ✓ Required OSHA records ✓ Required DOT records ✓ Required ADA records ✓ Provide Written Program Provide annual site inspection ✓ Provide interpretation and clarification of rules. 3. Assist with and provide advice at .safety committee meetings. 4. The services described above will be provided in the following utility /municipal departments: a. No. Employees b. No. Employees C. No. Employees d. .No. Employees e. No.: Employees. PART II- DURATION / AMENDMENT / RENEWAL 1. DURATION: This Agreement shall remain in force from April 1, 2003 until December 31, 2003 (the "expiration date"). 2. AMENDMENT: This A g reement may be amended or modified upon the mutual agreement of both parties but only if in writing. Such amendment or addendum shall be signed, dated and appended to this Agreement. 3 RENEWAL: This Agreement shall renew automatically for the next twelve -month calendar year period following the expiration date unless terminated by written notice given by either MMUA. or Maplewood prior to the sixty (60) day period immediately prior to the expiration date. 4. CONDITION PRECEDENT: This Agreement shall not become effective until' a number of cities Page 2 Minnesota Municipal Utilities Association r sufficient to support the. establishment of a Safety Compliance Group has agreed to participate. If this condition has not been met within sixty (60) days of the effective date of this Agreement, this Agreement will expire and the parties will make a good faith attempt to renegotiate the Agreement. PART III - OBLIGATIONS 1. COMPENSATION: For the services covered. by this Agreement, Maplewood shall pay MMUA an annual fee of twenty -five thousand five hundred three dollars and 34 cents ($ 25,503034 ) for the. 2003 annual period. Such compensation shall be due and payable according to the selected payment terms below: Payment terms for the fee agreed to above shall be ,based on one of the following options (select one): o Annual payment ($ 25,503.34 - 0 Quarterly payments ($ 6,3 75.84 each) For any term of less than twelve full- calendar months, the fee shall be a portion of the. annual fee, l pro- rated based on the number of calendar months or partial calendar months in which. the services were provided as a percentage of twelve. (12).. 2. OTHER CITY OBLIGATIONS: Provide work space for Regional Safety Coordinator when on -site. - + Provide clerical support for Regional Safety Coordinator. - + Schedule participation of employees in regular safety meetings. ♦ Schedule required training for employees as recommended by Regional Safety Coordinator. ♦ Provide to MMUA in a timely manner any information MMUA .indicates is needed to perform -the services hereunder. MMUA may rely on the accuracy of information provided b y Maplewood and its representatives.. + Provide annual written evaluation of services of MMUA and- its Regional Safety Coordinator. 3. MMUA OBLIGATIONS: Employ, assign and supervise Regional Safety Coordinator. Plan, organize and/or conduct regular monthly safety training sessions. on -site. + Develo p and maintain n-a standard compliance management record - keeping and reporting system on -site, including required OSHA records, required DOT records, required ADA records, and maintenance of safety manuals. ♦ Monitor safety training/certificate /licensure requirements, and recommend and provide needed training. ♦ Prepare or oversee the preparation of required state and federal reports related to OSHA, DOT, and ADA compliance. ♦ -Document safety meetings and training provided. ♦ Provide a standard interpretation of laws, rules and regulations pertaining to compliance, management. Page 3 Minnesota, Municipal Utilities Association PART IV' STANDARD TERMS AND CONDITIONS 1. INDEPENDENT CONTRACTOR:. In the performance of services hereunder, MMUA is an independent contractor and shall ' not be considered an employee, agent or representative of Maplewood for any purpose.' The services performed by MMUA under this Agreement are solely for -the benefit of Maplewood. Nothing contained in this Agreement shall create. any. duties, liabilities, or obligations on the part of MMUA toward any person other than Maplewood. 2. STANDARD OF CARE: Maplewood acknowledges that MMUA undertakes to- provide the services . . described herein to Maplewood -as a member of MMUA and, similarly.to other members of MMUA, consistent with its-, nonprofit purpose and that in so doing, MMUA affords to Maplewood a convenience, cost savings and efficiency otherwise not available to Maplewood from other service providers: Maplewood acknowledges that MMUA will exercise its best efforts - to perform the described services in accordance with current rules and practices but acknowledges that the ultimate responsibility for an interpretation of law lies with Maplewood and its City Attorney and the application of such. law and of the appropriate methods and practices also lies with Maplewood in the exercise of its best judgement with reasonable and due regard for the safety of its employees.and other third persons. MMUA assumes no responsibility under this Agreement other than to render -the services. called for in good faith. It shall not be responsible for any action of Maplewood, its agents; or employees. 3.. SCOPE AND SCHEDULE CHANGES: The fees agreed to in Part III constitute MMUA's estimate of the effort and charges required to perform the services described in Part I. Services not expressly set forth in this Agreement are excluded from the obligations of MMUA. If MMUA is' delayed in performing its services hereunder by any act of war, force maj eure or other circumstance beyond its control, then the schedule 'ofperformance shall be extended for the number of days. as the occurrence. delays performance and the compensation limits under the Agreement shall be equitably adjusted, if necessary, to compensate MMUA for any additional costs due to the delay. 4. FINANCING CHARGES FOR LATE PAYMENTS:- IfMaplewood fails to pay undisputed invoiced amounts within thirty (30) days after delivery of invoice, additional charges shall become due and payable at a rate of 1 %z percent per month (or the maximum percentage allowed by law, whichever is lower) on the unpaid amounts. All payments shall first be credited against any accrued interest. If Maplewood fails to pay invoiced amounts within sixty (60) days after delivery, of invoice, MMUA at its sole discretion, may suspend work hereunder without incurring any liability or waiving any .right established hereunder or by law. S. WORKPRODUCT: Maplewood shall preserve and protect MMUA's proprietary and copyright interests, rights and privileges with respect to works of general application provided by MMUA to Maplewood. Maplewood and MMUA may use and duplicate materials developed by MMUA specifically for Maplewood pursuant to this Agreement without obligation of royalty or first seeking consent. (RAK) H: \rkalinow \Wp9 \Compliance \CONTRACnWest MetroNaplewood 119a- 2003.wpd Page 4 Agenda # MEMORANDUM TO: Richard Fursman, City. Manager FROM: Matt Ledvina, Community Design Review Board Chair SUBJECT: 2442 Community Design Review Board Annual Report DATE: February 14, 2003 INTRODUCTION Yearly, the community design review board (CDRB) outlines the board's actions and activities for the city council. In. 2002, the CDRB reviewed 27 items as follows: Type of Proposal Number Reviewed, New Development Proposals 11 • Carriage Homes of Maple Hills -- Parkway Drive (Maple Hills Golf Course) • Hillcrest Animal Hospital - 1320 .County Road D. Kline Nissan Automobile Dealership - 3090 and 3110 Maplewood Drive • 3M Building #277 - Conway Avenue, east of McKnight Road • Dearborn Meadow Townhomes — Castle Avenue • Tillges Medical Office Building Hazelwood Street Washington County Bank — 2520 White Bear Avenue • Access Power —1832 Gervais Court * Beaver Lake Townhomes — South of Maryland Avenue, between Sterling Street and Lakewood Drive = • Keller Lake Golf Course Maintenance Building - 2166 Maplewood Drive • Jiffy Lube — Maplewood Mall Ring Road (Old Pizza Hut Site) Expansions and Remodeling. 6 • Maplewood Toyota Addition — 2873 Highway 61 • St. Jerome's Catholic School Addition — 380 Roselawn Avenue East • Lexus Automobile Dealership Addition - Highway 61 • S. P. Richards Addition — Gervais Avenue _ • Sinclair Gas Station Addition — 223 Larpenteur Avenue East • Hmong Alliance Church Parking Lot Expansion -1770 McMene' my Street Sign Reviews 1 • Tillges Medical Office Building — Hazelwood Street Special Projects 4 Hillcrest Village Redevelopment Plan • Quality Restoration Exterior Storage —1160 Frost Avenue English Street — Frost Avenue Roundabout Streetscaping (Gladstone Neighborhood) • Maplewood Imports Storage Lot — Gervais Avenue, West of English Street Miscellaneous 5 TOTAL 27 COMPARATIVE INFORMATION Year Number of Items Reviewed 1994 54 1995 57 1996 31 1997 53 1998 35 1999 28 2000 44 2001 31 2002 27 There is a decrease in the number of items reviewed by the CDRB from 2001 to 2002. The source of the decrease comes in the number of new developments as opposed to the number of expansion /remodeling . developme.nts. In 2001 the CDRB reviewed 8 new developments and 13 expansion /remodeling developments. In contrast, in 2002 the CDRB reviewed 11 new developments and 6 expansion /remodeling developments. COMMUNITY DESIGN REVIEW BOARD MEMBERS" Board !Member Membership Began Term Expiration Matt Ledvina, Chair 3/10/97' 1[1/05 Craig .9 g Jor enson 8/23/99. 111/04 Linda Olson 3/26/01 111/03 Ananth Shankar 8/8/94 1/1/04 Diana Longrie -Kline 5/28/02 111/05 The CDRB's most recent board member, Diana Longrie- Kline, was appointed on May 28, 2002. Ms. L. on 9 rie -Kline was appointed to fill a vacancy left by Tim Johnson, whose appointment ended January 1, 2003. In addition to Ms. Longrie - Kline's term expiration on January 1, 2003, the terms of Chair Matt Ledvina and Linda Olson also expired on January 1, 2003. On January 27, 2003, the city council 'reappointed Ms. Longrie - Kline, Mr. Ledvina and Ms. Olson to an additional two -year term ending January 1', 2005. DISCUSSION 2002 ActionstActivities In 2002, the CDRB reviewed 11 new commercial developments, which added a total of 133,684 square feet of new :commercial space within the city. In . addition to new commercial. developments, the CDRB reviewed 6 commercial expansions /remodels, which added an additional 59,176 square feet of commercial. space within the city. Also reviewed were new residential developments, which. added a total of 257 new multi - dwelling households within the city including: Carriage !Tomes of Maple Mills (100 units), Beaver Lake Townhomes (148 units), and Dearborn Meadow Townhornes (9 units ). CDRB 2002 Annual Report 2 February 14, 2003 The CDRB briefly began discussions on . proposed sign code revisions. Maplewood's current sign code was - adopted in 1977, with minor revisions made in 1990.. The sign code is outdated and allows for excessive signage within the commercial and industrial zoning districts. - Because of this_ , the CDRB recommended in their 2001 annual report that the city's sign node be reviewed for potential modifications and updates. Major revisions to the sign code will require a large amount of staff time and review by the CDRB. The CDRB is committed to continued review and recommendation on the existing sign code to .ensure that the city has an updated, fair, and comprehensive sign code. Another area of special concern mentioned by the CDRB in the 2002 annual report was the need to. evaluate the site and design criteria as it relates to the Hilicrest Village Redevelopment Area. Since that time, the Hilicrest Village. Redevelopment Area has been formally adopted by the city I ouncil, and further direction has been received from the city council to review site and design criteria as it relates to the Gladstone Neighborhood where the city's first roundabout was constructed in 2002. The design criteria for both areas. should be complete by October. 2003, which is when the city's moratorium on development within the Hillcrest Village Redevelopment Area ends. In 2003, therefore, the CDRB will spend a considerable amount of time and effort .reviewing proposed design criteria for these areas in order to make a recommendation to the city council. 2003 Recommendations /Areas of Concern 1: The CDRB will work with staff on recommended site and design criteria for the city's proposed Hillcrest Village Redevelopment Area and the Gladstone Neighborhood: 2.. The CDRB will review and make a. recommendation on potential modifications and .updates to the city's sign ordinance. 3... The CDRB looks forward to reviewing possible development plans for the 80 -acre Robert Hajicek property near the. Maplewood Mail. ` 4. The CDRB is interested ' in gaining a better understanding of sustainable building design concepts. The board hopes to. support the implementation of these concepts for projects . that are reviewed and approved by the city. CONCLUSION In 2003, -the CDRB will continue its dedication to the, quality design of buildings and developments, ensuring a high quality of life for the citizens of Maplewood.. CDRB 2002 Annual Report 3 February 14, 2003 TO:. City Manager FROM: DuWayne Konewko, Environmental Health Official SUBJECT: Conditional Use Permit Review — Comfort Bus Company LOCATION: 1870 Rice Street North DATE: February 18, 2003 IN'T'RODUCTION - \ The conditional use permit for a bus maintenance and repair garage for Comfort Bus Company at 1870 Rice Street North is due for review. (See the maps on. pages two and three.) BACKGROUND On January 22, 2001, the city council approved a conditional use permit for the .construction of the Comfort Bus Company office and maintenance facility at 1870 Rice Street. (See the site plan on page four and the city council minutes starting on page five.) On August 14, 2001, the community design review board (CDRB) approved revised design plans for the Comfort Bus Company. facility at 1870 Rice Street, On February -11 2002, the city council approved the conditional use permit review for Comfort Bus Company and maintenance facility at 1870 Rice Street. (See. the city council minutes on page nine.) DISCUSSION The applicant has started 'construction of the shop and dispatch building. (See. on p g page. ten, December 2002.) The City building department is worming with the applicant and anticipates final inspections to: be conducted in summer /fall of 2003.. Construction of. the office building will begin in. the spring. of 2003. Site grading should be completed by early summer.. Landscaping work will commence upon completion of final grades. The applicant will achieve final occupancy no later than December 31, 2003. (See the letter dated February 12, 2003, on page eleven.) Because. the applicant has not yet completed construction of the facilities, the city should review this conditional use permit in one year. RECOMMENDATION Review the conditional use permit for the bus maintenance and repair garage for Comfort Bus Company at 1870 Rice Street again in one year to ensure completion of the project. v Attachments: 1. Location Map 2.. Property Line /Zoning Map -3. Site Plan 4. January 22, 2001 City Council Minutes 5. February 11, 2002 City Council Minutes 6.. Photograph of shop and dispatch building, December, 2002 7. Letter dated, February 12, 2003 ` Attachment 1 Lff TLE CANADA 19 F )A � I \' a V8.10 AM AV E IL 1. • • • • • .y.•`h .*••i • lb • N • • •, • N •• i —.• • • , • • SAINT . r Cf. Fed t • �V loft • 7 •� .tirj • ••� PAUL LOCATION MAP Z 4 N • . . ti • •• t —• f�• •� :••.•.. • . •• «• . T •.. • . 1.•� ..i •4 . ••. I .. • •... • 4• • COLwr f R . t• _ v . ;: • sfau l &C `. /• AVE. I •• : • F )A � I \' a V8.10 AM AV E IL 1. • • • • • .y.•`h .*••i • lb • N • • •, • N •• i —.• • • , • • SAINT . r Cf. Fed t • �V loft • 7 •� .tirj • ••� PAUL LOCATION MAP Z 4 N .L .- ;, - A t t t, C. ► ii-fi e n t 2 Mal- L E. Dean -c+ cd JO • %so. 1. 03 x 1 930 AS N.5 H.5 AL W AL mown • . 7 7 7 1 3• . � i ROS.ELAWN "ENU 1 908 die 7-0 lee 6 1 r • Up PROPOSED aLd, 0 1 *7 4 o COMFORT BUS' 110 4v Air f SITE • we's • Z3c �'.." 1 3 EXISTING ANIUSTMENT _; .. -.: ... 4Q , . CITY PROPERTY). r 0 w I o ;OF - doo o. 7' 10 12m 13 ILO • 14 qm A.@ of 1 00 • 3f J W^c 4.13 to z 0 1" OG be. 001 do A 40 10 • 64 70,00 -4-5 0 • C3 1 W _ -��. 17 L 5.9 or tT v.-L A0 GEN 0 W 0 j� am top .1 . P 13 1 do N ".. 0 3o F, LZ _ � • • is OF .14 *0 49 0 0 • t ST • ?A JI. 7-T (f®rf 13C 1 v == 0 o' 31 PROPERTY LINE /ZONING MAP 3 N Attachment .1 �• , Abl 5A% 4A cm go s •• -- �,�.:, • ' •:�.. • .� ' .ter. �_ �,��;_ .. .. .•� WC w _ o i .i • . 4 .b.. Ir N ' SITE PLAN 4 t Attachment 4 H. PUBLIC HEARINGS: 1. 7:00 P.M. (7:08 P.M.) . Comfort. Bus Company Conditional Use Permit (1870 Rice Street) a. Mayor Cardinal convened the meeting fora public hearing. b. City Manager Fursman introduced the staff report. c. Community Development Director Coleman presented the specifics of the re ort p report d. Commissioner Eric Ahlness presented the Planning Commission report. - e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Lee Rossaw, Comfort Bus Company, the Applicant Kent' Rankin, - 206 Roselawn Avenue East, Maplewood Jim Rankin, 206 Roselawn Avenue East, Maplewood Lee Rossow, .second appearance f. Mayor Cardinal closed the public hearing. Councilmember Allenspach moved to adol2t the following resolution terminating the conditional use permit for an amusement center at 1870 Rice Street.- RESOLUTION 01 -01 -008 CONDITIONAL USE PERMIT TERMINATION WHEREAS, the Maplewood. City .Council approved a conditional use ermit for an amusement p center at 1870 Rice Street. WHEREAS, the owner of this property has closed the amusement center and sold the land. 1 -22 -01 5 . jj �1 i :I WHEREAS, the Maplewood City Council has approved a conditional use permit to the new owner of this property for the operation. of a bus terminal. WHEREAS, this permit termination applies to the following - described property: EISENMENGER AND ZASPEL'S LAKE PARK, RAMSEY CO., MINN., SUBJECT TO ST AND AVE AND VAC STS AND ALLEYS ACCRUING, THE FOL A TRACT LYING NWLY OF SOO LINE RY R/W OF THE FOL; LOTS 4 THRU 10 BLK 1, LOT 7 BLK 2 LOTS 5 THRU 32 .BLK 4, LOTS 12 THRU 25 BLK 6 AND ALL OF BLK 3. AND AND ZASPEL'S LAKE PARK, RAMSEY CO., MINN., SUBJECT EISENMENGER TO HWY THE FOL VAC ALLEY ACCRUING AND LOTS 33 THRU LOT 39 BLK 4. AND w EISENMENGER AND ZASPEL'S LAKE PARK, RAMSEY CO., MINN. VAC ST AND ALLEY ACCRUING AND LOTS 1 THRU 4 BLK 4. WHEREAS, the history of this conditional use permit revision is as follows: _ 1. The city council approved this permit on November 1.7, 1977. They .subsequently reviewed this permit many times and considered. several changes to this business. The" - city council's most recent revision .of this permit was on July 10, 2000. 26 On December 18, 2000, the planning commission recommended that the city .council terminate this permit. 3. The city council held a public hearing on January 22, 2001. City staff P ublished a notice in the paper and sent notices to the surrounding property. owners as required by law. The council gave everyone at the hearing a chance to spear and present written statements. The council also considered reports and recommendations 'of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council terminate the above- described conditional use permit because the site has been sold for use as a bus terminal and is. no. longer. . er . g needed as an amusement center. Seconded by Councilmember Collins Ayes - Councilmembers Allens p ach, Collins,. Koppen, Wasiluk Abstain - Mayor Cardinal Councilmember Allenspach moved to adopt the followiny resolution aDprovin2 a conditional use ermit for motor - vehicle repair as part of a proposed bus terminal at 1870 Rice Street: M� 1 -22 -01 6 RESOLUTION 01 -01 -009 CONDITIONAL USE PERMIT. RESOLUTION WHEREAS., Lee and Craig Rossow,. of the Comfort Bus Company, applied for a conditional use permit operate a motor- vehicle maintenance garage as part of their bus terminal operation. WHEREAS, this permit applies to 1870 Rice Street. The legal description is: EISENMENGER AND ZASPEL' S LAKE PARK, RAMSEY CO., MINN., SUBJECT TO ST AND AVE AND VAC STS. AND ALLEYS ACCRUING, THE FOL A TRACT LYING NWLY OF S 00 LINE RY R/W OF THE FOL; LOTS 4 THRU 10 BLK 1, LOT 7 BLK 2, LOTS 5 THRU 32 BLK 4, LOTS 12 THRU 25 BLK 6 AND ALL OF BLK 3. AND EISENMENGER AND ZASPEL. S LAKE PARK, RAMSEY CO., MI7NN., SUBJECT TO HWY THE FOL VAC ALLEY ACCRUING AND LOTS 33 THRU LOT 39 BLK 4. AND EISENMENGER AND ZASPEL'S LAKE PARK, RAMSEY CO., MINN. VAC ST AND ALLEY ACCRUING AND LOTS 1 THRU 4 BLK 4. WHEREAS, the history. of this conditional use permit revision is as follows: 1. On December 18, 2000, the planning commission recommended that the. city council approve this permit. 2. The'city council held 'a public hearing on January 22, 2001.. City staff published a notice in the paper and sent. notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to speak and present written statements: The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RES.OLVED'that the council revise the above - described conditional use permit revision, based on the following reasons: 1. The use would be located, designed, maintained, constructed and operated to be in . p _ conformity with the City's Comprehensive - Plan and Code of Ordinances. 2. The use. would. not change the existing or planned character of the surroundin g area. 3. The use would not depreciate property values. 1 -22 -01 7 :4. The use would not involve an activit process, materials, e or methods o f operation that would be dan hazardous, detrimental, -disturbin or cause a. nuisance to an pe rson or prope rt 'because'. of excessive noise- g lare, smoke, dust, odor, fumes - Water or air pollution,. draina water run-off, vibration, g en eral unsi electrical interference or other nuisances. 5. The use would g enerate onl minimal vehicula r traffic on local streets and would not A create traffic con or unsafe access on .existin g . or proposed streets. 60 The use''Would be served b ade public facilities and services, includin streets, police and fire protection; diaina structures, water and sewer s schools and parks. 70 The -use would not create excessive additional costs for public facilities or services 8.0 The- use would maximize the preservation' of and m** corporate site's natural a*nd sc" enic features into the development desi 90 The use would cause, minimal . adverse environmental effects. Approval is subject to the-foll6win conditions: 1. All construction shall follow the site plan approved b the cit .2. The proposed construction be substantiall started within one y ear of council approval or the permit shall become null and void. The council ma extend this deadline for one y ear. 3. 'The city council shall review this permit in one y ear. 4. The applicant s hall co with Minnesota Pollution - Control A - re uirements as it q u relates to all. applicable aspects of their vehic'le repair operatio n*. Seconded b Councilmember Koppen A - C*ou'ncilmembers Allenspach, Collins Koppen, Wasiluk Abstain - Ma Cardinal 8- MINUTES Attachment 5 MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, February 11, 2002 . ( Mnnirinal Rnilrlin�r Attachment 6 Z I-- O w z 0 oc 0 w ii: w m F-- O O V 10 Attachment 7 •COMFORT BUS' COMPANY, INC. • 31.0 SPRUCE STREET • LITTLE CANADA, MINNESOTA 55117 • (612) 482 -1524 Wednesday, February 12, 2003 DuWayne Konewko Environmental Health Official City of Maplewood 1830 East County Road .B Maplewood MN. 55109 0 Pear-Mr. Konewko, - - Please . consider this a -follow up letter to you visit at 1870 Rice Street today. It is as it has always been our plan to occupy the property by' 12 - 31 - 03. Our intention - is to be completely done with the hard surface and landscaping by fall of 2003. As you are aware, we had to secure 100,000 yards of fill :in order to snake the engineering work. We - are very close to that goal and should be done moving fill by March 31, 20030. The engineering and replacement .of the sanitary sewer work is completed and we are anxious to establish our flnai grades. Thank you for you inspection and cooperation in our development process. We are looking. forward to becoming full time commercial residents of Maplewood. Respectfully, Agenda # MEMORANDUM TO: FROM: SUBJECT: APPLICANT: LOCATION: DATE: INTRODUCTION Richard Fursman, City Manager. Shann Finwall, Associate Planner Conditional Use Permits for Oh #son Landscaping, Inc. Erik Ohlson and Stephanie Jacques 1949 Atlantic Street February 14, 2003 Project Description Erik Ohlson and Stephanie Jacques are proposing to construct a 6,528- square -foot metal building at 1949 Atlantic Street, north of Frost Avenue and south of the Gateway Trail. The building will house two businesses to include Ohlson Landscaping and Oehrlein Lawn and Landscape, with two office units and two separate service bays. Requests To build this pp development, the applicants are requesting that the city approve the following: P 1. A conditional use p ermit for exterior storage within the Business Commercial zoning district. 2 A conditional use permit %for the construction of a metal building within the Business Commercial zoning district. 3. Design review. DISCUSSION _ Previous Use of Land In 1993 the city council approved a conditional use permit (CUP) for a lumber storage yard on the property at .1949 Atlantic Street. Monette Construction proposed a 2,560 - square -foot building to p Y house their construction company, with the . remainder of the lot utilized as a. lumber storage yard. Monette Construction never constructed the building or utilized the lumber storage yard, and the CUP eventually expired. Erik Ohlson purchased the land approximately four years ago. At that time, Mr. Ohison removed debris and scrub vegetation from the lot. Mr. Ohlson then began storing equipment for his landscape business on the property. This type of storage yard should have received a CUP from the city, but the city was unaware of the use. In 2000,. Mr. Ohlson constructed a 6 -foot -high chain - link fence around a majority of the perimeter of the property for security and to prevent dumping. Proposed Use of Land Building Pro osal The proposal includes a 6,528 - square -foot metal - building., which is 23 -feet, 6- inches in height to the top of the roofline. The exterior of the building will have metal panel siding, a y vin 1 wainscot, and a standing seam metal roof. The east elevation includes four windows with an eyebrow overhang and three gables constructed. into the roofline. Colors for the building include beige walls and doors and a hunter green roof and wainscot. The construction of .a metal building in this area requires a CUP. Parking Lot Proposal The grading and drainage plan date - stamped February 11 2003, and the site /landscape plan date - stamped February 12, 2003, show a paved parking lot on the east side of the building. The applicants have requested -a revision to this plan to include only a Class 5 parking lot and vehicle storage area, as well as nine paved parking spaces. The ' applicants are - proposing the Class 5 material because of the wear and tear that the landscape vehicles will have on the . pavement. The city's. parking lot ordinance requires parking lots with 12 or more parking spaces to be paved with. curb and gutter. Because this parking lot will have only 9 parking spaces, pavement, curb and gutter are not required. however, the Class 5 material must meet the requirements of the city engineer in an approved grading and drainage plan-. A revised grading and drainage plan and site /landscape p lan reflecting this change will be required prior to issuance of a grading or building permit. The applicants will also be required. to pave the entrance driveway from *the road to their front property pP . dine, and a concrete slab will be required in front of the garage doors. Exterior Storage Pro osal Four open landscape bins for excess landscape material are proposed on the north side of the lot. In addition to this exterior storage,. several landscape vehicles and eq q ui , ment..are proposed to be- stored outdoors. The storage of the landscape material and outdoor - bins. require a CUP.for exterior storage. Lighting Pro osal Three 20-foot-high freestanding. lights and 14 wall -pack. lights are proposed for the site. A revised photometric plan will be required to ensure that the light illumination at all property lines does not exceed .4 foot candies. Possible Redevelopment After the - construction of the city's first roundabout on the intersection of Frost Avenue .and English Street last fall, the city is now considering redevelopment options for the area. While there is no formal plan for redevelop_ ment, the city should be sensitive to the possible future land uses in the area while reviewing this proposal, which may include multi - family housing and architecturally - superior office and retail space. In addition, because there is no formal plan in place for redevelopment, the city is also bound by the current zoning regulations, which allow a metal building within the Business Commercial .zoning district with a CUP. To balance the possible redevelopment with the existing code, city staff, the planning commission and .the community design review board (CDRB) worked closely with the applicants on several changes from the original proposal as follows: Change Number One Staff originally recommended to the planning commission that no exterior storage be .allowed on - the site. Staff felt that exterior storage would not be compatible to future multi - family housing and the existing single - family housing located to the north of the property, on the other side of the Gateway Trail.. In addition, exterior storage adjacent the Gateway Trail would be an unsightly proposition. This recommendation was turned by the planning commission on February 3,'2003, when the planning commission unanimously recommended approval of the CUP for exterior storage. The planning, commission felt that denial of the CUP for exterior storage would cause an undue hardship ors a landscape business and also felt it would be unfair to limit exterior storage for this business when many of the surrounding businesses have exterior storage. Ohlson* Landscaping 2 February 14, 2003 Staff agrees with the planning. commission's assessment of this area. Many of the existing buildings and land uses were pre- existing to the city's current code and. are now nonconforming uses that are considered grandfathered in. The city. should not. be held to these past development practices when reviewing a new land use application. We should strive for improvement. The a p p licants revised the design .of their landscape bins and the screening for these bins. after the pP CDRB's review on February 11, 2003.. Because of those revisions, staff is now comfortable recommending approvat of the CUP for exterior storage. However, staff still has concerns that once a CUP for exterior storage is approved, the applicants or future owners will begin, storing more than just the proposed four bins of Landscape material. For this reason, staff recommends limiting the exterior storage to the flour proposed landscape bins. This condition can be revised as needed in the event that future owners have`varying storage needs. . Change Number Two Staff again worked closely with . the applicants to ensure that the landscape. plan created adequate screening of the building and landscape bins from the Gateway Trail. The most recent landscape plan date- stamped February 12, 2003, and attached on page 16 includes six spruce trees, 12 arborvitaes, three crab trees, and several shrubs and perennials. Suzann Willhite, Area. Trails and Waterways Supervisor with the Department of Natural Resources, reviewed the applicants' proposal and responded with a. letter attached on page 21.. Ms. Willhite recommends native vegetation_ along the shared property. line to help screen the building from the trail' as well as a fence to ensure that there is no encroachment by the business into the Gateway corridor. Along with the existing vegetation located within the trail corridor, the landscaping proposed on. the north side of the property will help screen the building and the landscape bins from the Gateway Trail.. In addition. the applicants. have agreed to extend their 6- foot -high chain -link fence that is currently constructed on the west, south, and east property lines,' onto'the north property line. The city's landscape code requires that all landscaped areas have underground irrigation. The code further states that the city council can exempt this requirement provided suitable alternative irrigation arrangements have been made. The applicants are_ requesting that the city council waive this requirement. The applicants agree to water their landscaping from two.outdoor faucets that will be located on their building.. Staff is comfortable with waiving this requirement especially since - the applicants are in the landscaping business. Change Number Three Staff originally recommended to the CDRB that additional architectural design be added to the building. The applicants have made modifications to the original building. These modifications are reflected in their most recent building elevation date - stamped February 1. 1, 2003, and attached on page 16. Design elements added to the building include a 3 -foot -high wainscot of contrasting color, three gables, four windows with an eyebrow overhang, and colors of beige and green. Other Comments Engineering: Chris Cavett, Assistant City Engineer, reviewed the applicants' original grading plan date- stamped December 31, 2002. His comments on the original plan are attached on pages 22 and .23. The applicants submitted a revised grading plan on February 11, 2003. Mr. Cavett has not had an opportunity to thoroughly review these plans. However, he states that many of the revisions he . pp Y g Y requested on his first review. appear. to be made. Mr. Cavett states, that the applicants will be required to sign a developer's agreement for the extension of the City sewer and water, and that final grading plans must be approved by the engineering department prior to issuance of 'a grading permit. Ohlson Landscaping 3 February 14, 2003 Police: Lieutenant Banick suggests Limiting the hours of operation to ensure no noise complaints_ from adjacent residential properties in his memorandum on page 24. This concern was also expressed by an adjacent residential property owner, as outlined in the citizen comments on page 7.. Staff .concurs with these concerns and recommends that there be no noise - making business activity conducted in the lot, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., . Monday through Saturday, or all day Sunday as required by code. Building Department: Dave Fisher, Building Official, states in his memorandum on page 25 that. a metal building of this size must be fully sprinklered. This information was shared with the applicants, who are willing to install a sprinkler system. Fire Department:.. Butch Gervais, Fire Marshal, states in his memorandum on page 26 that a metal building of this size must have fire protection and that the driveway must be at least 20 feet in. width. Again, the applicants are aware of these requirements and are willing to comply.. Committee Actions. On February 3, 2003, the planning commission unanimously recommended approval of the applicants' two CUP requests.with conditions (see. attached 2/3/03 minutes). On February 11, 2003, the CDRB unanimously recommended approval of .the site plans date- stamped February 11 -and 12, 2003, with conditions (see. 2/11/03 minutes). RECOMMENDATIONS 1... Approve the resolution on pages 27 and 28. 'This resolution approves Erik Ohlson's and Stephanie Jacques' request. a conditional use permit for exterior storage at 1949 Atlantic Street. The city council bases the permit on the findings required by cede, and the conditional use permit is subject to the following conditions: a. Exterior storage is limited to four landscape bins (8 feet wide x 8 feet deep x 6 feet high in'size). The bins shall be constructed of treated lumber that is brown in color. Storage within the bins- is limited to landscape goods or materials such as rock,. mulch, sand, woodchips, etc. b. The four approved. landscape bins must be screened from view of the Gateway Trail with native plantings. c. The proposed construction must be substantially started within One year of city council approval or the permit shall become null and void. d. The conditional use permit shall be reviewed by the city council in one year. 2. Approve the resolution on pages 29 and 30. This resolution approves Erik Ohlson's and Stephanie Jacques' request for a conditional use permit to construct a 6,528 square -foot metal building within the Business Commercial zoning district at 1949 Atlantic Street for a landscaping business. The city council bases the permit on the findings required by code, and the conditional use permit is subject to the following conditions: Ohlson Landscaping 4 February 14, 2003 a. There shall be no noise - making business activity conducted in the lot, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., Monday through Saturday, or all day Sunday as required by code. b. All construction shall follow the site plan approved by the city. ' The director of community development may approve minor changes. c. The proposed construction must be substantially started within one year of city council approval or the permit shall became null and. void. d.. The conditional permit shall be reviewed by the city council in one year. 3. Approve the building elevation, grading /drainage, and lighting plans date- stamped February 11, 2003, and the site /landscape plan date - stamped February 12, 2003, for a 6,528- square-foot metal. building for the Ohison . Landscaping Inc. business located at 1949 Atlantic Street. Approval is based on the following conditions: a. Repeat this review in two years if the city has not issued a building permit - for this project. b. Provide the* following for city staff approval before the city issues a grading or building permit; 1) A detailed grading, drainage and erosion control plan and a detailed utility plan, subject to. the city engineer's approval.. -in addition, the applicants must sign a developer's agreement with the city .of Maplewood to ensure proper. extension of city sewer and water to the site. If rock infiltration pumps are proposed, a maintenance agreement must be signed with the City. of Maplewood ensuring that the sumps are periodically cleaned. 2) A 'revised site plan showing the following: a) The parking lot layout including the location of at least nine paved parking spaces, the location of all .class .5 material, and a concrete slab in front of all garage doors. b) The driveway with a width of at least 20 feet that is paved between the street and the, parking lot. Any gate along this driveway must also open to a 20 -foot width: C) The location of four treated lumber landscape bins, brown in color, and a maximum size of 8 feet wide x 8 feet deep x 6 feet high. 3) Revised building elevations showing the following: a) The proposed vinyl wainscoting shown on all elevations of the building. .b) The. proposed vinyl wainscoting shown constructed up to the height of the window trim. C) Two. exterior faucets located on the north and south side of the building. Ohlson Landscaping. 5 February 14, 2003 C. 4) Building samples of metal panels, standing seam roof, trim, doors, and wainscot. .5 A revised. landscape /screening plan that shows the following: a The four spruce trees proposed for the north side of the property are revised from 6 feet in height to 8 feet in height. b All landscape. material must be installed on the applicants' property. c Turf establishment plan showing all areas not consisting of Class, 5 or . p pavement as being vegetated with -grass or native plantings. d Landscaping Landsca in within any proposed rainwater garden. if the basin area will only be seeded, the area must be vegetated with native grasses and forbes. The mix design must be. preapproved by the city in advance of seeding. Y e 'A signed' agreement with the City of Maplewood stating that the owners Will hand water all landscaping. Any required landscape material that dies must be replaced. A detailed photometric plan for all proposed outdoor lighting. All freestanding G) p p lights- are limited to 25 feet in height, and the light illumination from any outdoor light must not exceed .4 foot candles a# all property lines. 7 Plans for a trash- dumpster enclosure. The. gates shall be 100 percent opaque, and the materials and colors of the enclosure shall be compatible with those of the new metal building. This plan shall be subject to staff approval. 6 A letter of credit or cash escrow for all required exterior improvements. The amount shall be 150 percent of the cost of the work. Complete the following before occupying the metal building: . P 1 } Install all required exterior improvements. If n required work is not done, the city m I any q Y Y allow temporary occupancy if: 1 The city determines that the work is not essential to the public health, safety or ) . welfare. The q 2) Th above-required letter of credit or cash .escrow is held by the City. of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 if occupancy of the building is in the. fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer.. All work shall fallow the approved plans. The director of community development may approve minor changes. QhIson Landscaping 6 February 14, 2003 CITIZEN COMMENTS Staff surveyed the property owners within *350 feet of this site to get their opinions of this proposal. Out of the. 20 properties surveyed, five responses were received as follows: For Ray and Agatha JTrotter, 1202 E. Ryan Avenue, Maplewood:. "Great place for a garden center. I'm looking forward to using their services and products." Against Maplewood Ventures LLC, 18465 Ixonia Avenue, Lakeville, MN (Deleano.Benjamin, Maplewood Bowl.' Maplewood Ventures,_ LLC): I would normally be supportive of any form of improvement on the site in question. However, in ail.. fairness to. the City of Maplewood, and to Mr. Ohison, I believe the following. should: be taken into account. 1) 1 am not sure a. metal building with outside storage of landscaping equipment and supplies would be that much of an improvement; and 2) Far more importantly, we need to take into account that this construction would not work at all properly into the future. planning for rebuilding a revitalized new downtown. Maplewood. I am prepared to make my presentation for a European Style Centrum to the City Planners and hope to have a preliminary meeting this week or next." Bernard E. & Jeanne M. Kelcher, 1210 Ryan Avenue E., Maplewood: " The noise levels in our residential ' area are already extremely high fro ' other nearby industrial -type businesses adjoining the Proposed structure. Were already subjected to loud .car noises -and barking .guard dogs from the existing' businesses at all hours of the day and night. The proposal should include a fence'(such, as on freeways) that lowers noise levels and will not distract. from the natural beauty of the Gateway Trail and surrounding areas like one more additional metal .structure will.' Concerns Stephen M. & Nora J. Oerter, 1224 Ryan Avenue E., Maplewood: "I have no problem with the buildings. However, I do have some issue with late evening — night noise. Perhaps a compromise can be. achieved." Timothy S. & Terri Kershaw,. 1250 Ryan Avenue E., Maplewood: "As long as trees on the trail are undisturbed, I support their plan.. To have their vehicles and machinery out of sight will improve the overall look of the area." Ohlson Landscaping 7 - February 14, 2003 REFERENCE INFORMATION SITE DESCRIPTION Site Size: 31,578 square feet (.72 acres) Existing Land Use: Landscape Business Vehicle Storage SURROUNDING LAND USES .North: Gateway Trail and Single Family Homes South: George's Auto Body /Car Wash /Apartment East: Maplewood Bowl West: Al's Auto Service /D & D Towing /Cellular.Tower . PLANNING Land Use Plan :. B-C (Business Commercial) Zoning: B -C (Business Commercial) ORDINANCE REQUIREMENT Section 36- 151(b)(4) requires a CUP for the exterior storage of goods or materials within the Business Commercial zoning district. Section 36 - (b)(6). requires a CUP for a metal building within the Business Commercial zoning. district if, the. following findings are met: 1.. .No more than 20 percent of the building.would be visible from streets or.th'e highest topographical point of the nearest residential lot lines. 2. The building would not be of lesser quality than surrounding - development. if the screening is removed or dies and the owner does not replace it, the city council. may require that the owner remove the building. If the value of the building exceeds $25,000, the city . council shall allow at least -a five -year amortization period. CRITERIA FOR APPROVAL See attached CUP requirements and standards on pages 27 through 30 for approval. Ohfson Landscaping 8 February 14, 2003 APPLICATION DATE The city received a complete CUP application for this request on December 31,'2002. Minnesota Statutes, Section 16.99 requires that the city take action within 60 days of receiving a complete application for a land use proposal.. Therefore, city action .required on this request by March 1, 2003. P. Sec 161ohlson Landscaping Attachments: 1, Erik Ohlson's Letter Dated September 27, 2002 2. City Location Map 3. Location Map 4. Land Use Map 5. Zoning Map 6. Site and. Landscape Plan 7. Building Elevations 8. Pictures 9. Crept. o Nat: Resources' Letter Dated January 21, 2003 10. Assistant City Engineer Chris Cavett's Memorandum Dated January 28, 2003 11-. Lieutenant Banick's Memorandum Dated January 23, 2003 12. Building Official Dave Fisher's Memorandum Dated January 3, 2003 13. Fire Marshal Butch Gervais' Memorandum Dated January 3, 2043 14. Exterior Storage Conditional Use Permit Resolution ,15. Metal Building Conditional Use Permit Resolution 16. Plans (Separate Handout) �hlso�n Landscaping 9 February 14, 2003 Attachment 1 1706 Barclay Street Maplewood, 55109 (651)748 -1566 Fax: (651) w -u.- n ry•n f - �, is � � .. 1 r . #. September 27, 2002 'City of Maplewood 1830 County Road B East Maplewood, MN 55109 Dear Shann: e items and documents re quested to begin our- request for improving Included are th e q g p our ro pert at 1949 Atlantic Street, Maplewood, NTN 55109. P. P Y this p as a meeti Currently, we are using p p y g lace for our employees in the mornings and P where they leave their vehicles. After .reviewing that days specific job, we and our employees load u p the necessary tools and equipment and leave in the company vehicle(s) needed to. p Y . perform that day s duties. To date, this land has been used for company vehicle and equipment stora ge, as well as excess landscaping materials, which are stored until needed at a later date. _ We do have a stora g a container on the property to securely lock up .our - smaller tools and. equipment. growing at a rate that uires us to conduct our business in a re Our business.. has been steadily g g q more professional environment: Our employees need an enclosed building to conduct their p general maintenance on equipment_ (i.e. tire changes, oil changes, small engine tune -up; etc.). instead of attempting to perform these duties in the rain, mud or .freezing temperatures. to build a building a roximatel � 5 0' d x 100"L This building will include an We are proposing , g pp Y area for 2 two. office personnel sealed off from the maintenance and service area. This building. is strictly to be used as a working space for 2 to 4 office staff and 3 vehicle bays, each separated from the other. We are fortunate to experience phenomenal growth in our company, and have strived for years to p P get where we are today.. That is why we. desperately need to utilize this property in a manner, h is functional and a ealin . Bein in the landscape and' property maintenance service, we whit pP g g will be designing the property as appealing to the eye and to blend with the area surrounding it. d to hear* from you and working with you to create an exceptional addition to We look forwar g y g Y the Lincoln Park area. Most Sincerely, Erik M. Ohlson CEO,,. Pres. /Ohlson Landscapes, .Inc. 10 ,tachment 2 pu 7 m 0 Oil %� .s� 0 0 City Location Map Attachment 3. p Qa. l° , il �t'� U '� K•`':�i ('�r` li .i_ I sr Y, :n!ua_r �y }'_ ` IFS t^r�t Y" 4�, a� � 1 N w�E Location Map s 1.2 A Attachment 4 Ile 1 To a c W Frost Avenue N WT �16 Attachment 5 Legend Light. Manufacturing Heavy Manufacturing Neighborhood Commercial ® Commercial Office Limited Business Commercial Business Commercial Modified Business Commercial Shopping Center 0 Small Lot Single. Dwelling Residential 0 Single Dwelling Residential Double Dwelling Residential Low Multtple Dwellings High Multiple Dwelling Residential Condo = Urban Development .- Residential Estate (30,00 sq ft Residential Estate (40,00). sq ft) 0 Farm I� i i I Zoning Map 14 n a� Attachment 6 o. o _ ,/ ,, o fi 41Wtq d: �. w P o lz Received February 12,2003 15 t e and Lands cape Plan Attachment 7 end Do mspouls andad Ov+etheng alters Sleet Penal Y Wainsoat Pane 9ted Comer Trim ., ..._...._. - - - -.- - - -- 12•. 0'1 X 12. 0. 1* 12 Ott X. 12' O" OHO Opening O.HD.Opening Received February 11, 2003.. 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Office (651) 772 -7937; Fax (651) 7.72 -7977 OF ATt,1 January 21, 2003 City of Maplewood Office of Community Development Attn: Shann Finwall 1830 East County Road B Maplewood, MN 55109 Subject: Response to Ohloson Landscaping, 1949 Atlantic Street - Neighborhood Survey This letter is. in response to a Neighborhood* Survey for Ohlson Landscaping sent on January 2, 2003 to the State rY of Minnesota Department. of Natural Resources (DNR)'fro'm the City of Maplewood. The DNR, Trails & Waterways Division manages the Gateway State Trail than is adj acent -to the proposed development at 1949 Atlantic Street in Maplewood. The DNR Gateway State Trail wants to be a good neighbor and have good neighbors alon g the trail corridor. Concerns_ for the trail include encroachment, trespass, visual quality, and dumping from adjacent landowners. For this proposed development the DNR requests that the business respect the property. boundary. . We would prefer. a fence to - define .the property line and to retain the business materials. All bins and buildings need to retain the .desired contents as intended. There should be no grading; or construction of. facilities that negatively affect the vegetation or water drainage on the Gateway State Trail. it would be preferred if there was some native vegetation to visually buffer the trail corridor.from the business site: Eventhough this i.s an urban environment, it is the. intent of the DNR to manage for native plants and g p animals along the trail and we encourage and appreciate when adjacent landowners add to the "green corridor Thank you for asking for our comments on this proposed development. If you have any questions, p lease contact me. Sincerely, l ; Suzann Willhite JA Area Trails and Waterways s Su ervisor 2 suzann.willhite c dnr.state.mll.us r enc 21* Attachment 10' Engineering Plan Review PROJECT: Ohlson Landscapes, Inc. PROJECT NO: REVIEWED BY: Chris C'Avett and F,rin .Schacht Maplewood Engineering Department, January 28, 2003 Ohlson Landscaping is proposing to construct a metal pole building at 1949 Atlantic Street. The proposal includes resurfacing the parking. area with bituminous for 10 parking stalls and leaving the remainder of the parking area as a gravel surface. The applicant has proposed to treat runoff from the site with two on -site ponds, The applicant's engineer should discuss this review and their revisions with Chris Cavett, Assistant City Engineer before re- submittal. The following issues shall. be addressed: 1'. Site plan and grading plan do not agree with each other. No consideration. has been given to the ponding areas on the site plan. 2. The city would be open to_ the applicant .constructing a single larger treatment/detention basin that extends partially into the Atlantic Street right -of- -way. Maintain a minimum distance of 20 -feet from the centerline of Atlantic with any grading. Consider creating what in essence will appear as a broad, shallow ditch from the drive to the property line. The proposed pond on the north could be eliminated with a vegetated swale, (or infiltration trench), that would drain towards the east then turn south under the drive and into this larger east. basin. h 3. Construction and. discharge of the north basin will require that the applicant obtain an easement and permit from the Minnesota Department of Natural Resources, (Gateway Trail). 4. Storm sewer must be extended between the east pond/basin to the existing storm sewer on Atlantic Street_ 5. The ponds) must meet NURP design requirements and NURP calculations shall be submitted to the city for review. An alternative to the NURP pond is to incorporate other Best Management Practices (BMPs) in the design to adequately treat storm water. For more information on alternative BMPs, please see the Metrocouncil BMP Manual at their web site: http: / /www,metrocouncil.org /enviroment /Watershed /bmpmanual.htm NOTE: Because of the sandy soils generally found in this area, the applicant is strop l encouraged to consider constructing the basip(s) as bio- infiltration basins (rainwater ,hardens). The basins should be designed to infiltrate runoff from a 1.5" storm event. Rock infiltration sumps should be added to the basin along with appropriate landscaping in and around the basin(s). Rock infiltration sumps can -be added. to the proposed ponds to improve infiltration. The sumps should consist of 1.5" of clean, clear rock wrapped in Type 5 geotextile filter fabric, (felt). The top of the rock infiltration sumps shall.be placed about 12 inches below 22 the finished bottom of the basin. Provide a. detail and. description in the plan of how : the contractor will prepare the rock sumps. 6:. Provide a turf establishment P lan and landscaping plan for the site. A perennial or shrub rainwater garden design may be proposed. If the basin area is only intended to be seeded, the area must be vegetated with native grasses and forbes. The mix design must be preapproved by the city in advance seeding. 7. Maintain a minimum 3:1 grade on the basin slopes. For slopes steeper than 3:1,, specific permanent erosion. control measures must be addressed on the grading and landscape plans. The slopes to the basins must be protected from erosion. As proposed there has been no consideration on how the basin slopes will be prevented from eroding: Consider, including catch basin p ickups in the storm sewer design to convey runoff to the bas.in(s). 8. The applicant has proposed to maintain the storage area as a gravel surface. No PP p P . consideration has been given in the design to address sediment and fines from being washed into the basins) ' and into the city storm system.' Provide an adequate vegetated filter. stri p �' avel . between the surface and the inlet to the basin(s), or consider using a sump design in a structure that precedes the outlets to the basin(s). Periodic cleaning of the sum p would be required. A maintenance agreement would be required by the city. Any p 9. An stoc areas must be adequately contained to prevent contamination to the storm _ q Y sewer system. All stockpiles must be housed internally or a treatment structure must be included in the storm sewer design. 14 . Provide silt fence along the entire north and east sides of the lot to prevent erosion and. sedimentation in the )ow areas_ 1 p ro e rty Y 1. If this is to be served b public utilities, 6" water main must be extend north from the existing stub at the north side of Frost Avenue. Water main can be installed p rivately the applicant through a developer's agreement; or be petitioned and assessed Y Y back to the benefiting properties through a public impravement process. In either case, coordination, review and approval must be made. through St. Paul Regional Water Services. 12. Submit revised plans to include all - utility. work (sewer., water and storm). 13 . city The ci engineer shall approve restoration plan of the street. Minimum trench pavement . g restoration for Atlantic Street shall be with - 8- inches of aggregate' base and 2- inches of bituminous. This is less than the existing street standard due to th e condition of Atlantic Street.) 14 . The drive entrance shall be paved between the street an parking lot. 23 . Attachment 11 ..filer no o To: Shann Finwail, Associate Planner From: Lieutenant John Banick CC: Chief Thomalla Date: 1/23/2003. Re: PROJECT REVIEW — Ohlson Landscapes, Inc. have reviewed the attached project proposal. and currently have - the following concerns: 1. Will this property have adequate lighting? - 2. Will the building have an alarm. system? 3 . What are their hours of operation and will they be using heavy equipment to load trucks? As you know, 'this property i is in a desolate location. Therefore, I am concerned about the potential increase in theft, criminal damage, burglary, and other incidents that our department will be required to respond to and investigate. During 2002, our department handled seventy -three theft, twenty -eight . . damage to property, and fifteen burglary incidents in this neighborhood (grids 52 and 53). Obviously, proper lighting and an alarm system would be advantageous and decrease the opportunity for criminal P ro P . activity. However, my main concern is the hours of operation and use of heavy equipment. This type -of business has the potential to .create a considerable number of noise complaints during the peak season. Frequently, landscape workers start very early - in the morning and work as late as possible. With a q uiet established neighborhood just north of,this property, I am concerned about the increase in noise' that could adversely affect our current residents. Can we restrict the hours of operation at this location? ✓ If Y ou have. any questions, please contact me at extension 4502. r 1 24 MEMO To: Spann Finwall, Associate Planner From: David Fisher, Building Official Date:. - 01 -03 -03 RE;, Proposed project.at 1949'Atiantic Street, a 6,800 square foot building.. Based. on the information there. would be a .flammable waste interceptorreq u i red and Chapter 1306 of the State Building Code would require the building to be fully sprinklered. There may be a one -hour firewal-I required between the office and the service garage depending.upon the use. Bathrooms would .also be required. The- building and parking would be required to. meet alt the accessibility requirements of Chapter 1.341 of the State Code. Also the rules for the architects and engineers will require a design professional to submit plans for the building permit. 25 Date: January 3; 2003 From:*. Butch Gervais, Fire Marshal Proj ect: Ohlson Landscape. Building Planner: Shann Finwall Comments: According to the information provided this building would need to have fire protection installed. The owner states that the building will be 6,800 square feet and used. as. a service area and business office. So with this information under the code (1306). service garages of 3,000 square feet or more needs fire protection and parking garages of 5,000 square feet or more needs fire protection. This building appears to be falling under the code requirements (1306). Maintain fire department access road of not less than 20 feet and needs to be a surface that can be driven on all year round. 26 Attachment 14 CONDITIONAL USE PERMIT RESOLUTION Erik Ohlson and Stephanie Jacques applied for a conditional use permit for WHEREAS, E p within the business commercial zoning district for their landscape business;- exterior storag e . • located at 1949 Atlantic Street, Maplewood, WHEREAS,. thi permit applies to property o . Minnesota. The Legal description is: he South 10 feet, the East 8.57 feet of Lot Vacated alley adjacent and accruing and except t 7 feet of Lots 11 through 13; also Lot 6., except the South 10 feet of that .14, also, the East 8.5 _ part West of the East 103.57 feet of said Lot 6; and all of Lots 7 through 10, all in Bock 3, Lincoln Park, Ramsey County, Minnesota. WHEREAS, the Ramsey County Property Identification Number for this property is 16- 2922 -14 -0089; WHEREAS,' the history of this conditional use permit is as follows: 1. On February 3 2003, the ,planning comm mission recommended. that the city council approve the conditional use permit.. council. held .a. public hearing. City staff published a 2. O 2003, the city counc p g ' d Review and sent notices to the surrounding property owners. The notice in the IVlaplewoo n a chance to s ak council it conducted the. public hearing whereby all public present were give p e written statements: The city council also considered reports and and present _ . recommendations from the city staff and planning commission. city council a raves the above - descried NOW, THEREFORE, , BE IT RESOLVES that the y pp • don the building and site plans. The city approved this permit because. .conditional use permit base g fined constructed and operated to be in. 1. The use would be located, designed, maintained, conformity ith the city's comprehensive plan and Code of Ordinances. v . 1 change.. the existing or planned character of the surrounding area. 2. The use would not 3. The use would not depreciate property values. • activity, materials a ui ment or methods of operation 4. The use w involve ould not any activity, process,. q p hazardous, detrimental, disturbing or cause a nuisance to any that would be dangerous, person or, property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air water runoff, vibration, general unsightliness, electrical interfierence or pollution, drainage, other nuisances. ' ' vehicular : traffic on -local streets and would not create 5. The use would generate only minimal traffic congestion or unsafe access on existing or proposed streets. lic facilities and Services, including streets, police 6.. The use would be served by adequate pub . drainage structures)* water and sewer systems, schools. and par"s. and fire protection, g 7. The use would not create excessive additional costs for public facilities or services. 27 The use would m aximize the preservation of and incorporate. the site's natural and scenic 8. . features into the development design. 9. The use would cause minimal adverse environmental effects. Approval of the conditional use permit is subject to the following conditions: is limited to four la�ndsca a bins . (8 feet wide x 8 feet deep x 6 feet high in 1. Exterior stor age p size) The bins shall -be constructed of treated lumber that is brown in color. Storage within. the bins is 'limited to landscape goods or materials such as rock, mulch, sand, woodchips, etc. bins must* be screened from view of the Gateway Trail with 2. The four approved lan dscape . . native plantings, constru must be substantial) started within one y 3. The proposed constru Y year of city council . approval or the permit shall become null and. void. he conditional use permit shall -be reviewed by the city council in one year. 4. . City Council .ad ted this resolution on , . The Maplewood � y p 2003. . 28 Attachment 15 CONDITIONAL. USE PERMIT RESOLUTION 'k Ohison and Stephanie Jacques WHEREAS, Eri p q applied for a conditional use permit for the construction of a metal storage building that is 6,528 square feet in area and 23 feet, .6 inches in heig within the Business Commercial zoning district; _ this ermit ap plies to property located at 1949 Atlantic Street, Maplewood, WHEREAS, p pp p p Y .Minnesota.. The legal description is: Vacated alley a djacent g except. d'acent and accruing and t. the South 10 feet, the East 8.57 feet of Lot p 14; also, the East. 8.57 feet of Lots 11 through 13; also Lot 6, except the South 10 feet of that art West of the East 103.57 feet -of said Lot 6; and all of Lots 7 through 10, all in Block 3, Lincoln Park, Ramsey Count Minnesota. EA the Ramsey Count Prop Identification Number for this property is . WHEREAS, y Y p y . 16- 29- 22-14 -0089; WHEREAS, the history . of this conditional use -permit is as follows: Febru 3 2003 the lannin commission recommended that the city council approve 1. On ry p g . the conditional use permit. 2. On , Y 2003 the. city council held a public hearing. City. staff published a . . .notice in the Maplewood Review and sent notices to the. surrounding property owners. The council conducted the public hearing whereby all public present were given a_chance to speak and p resent written statements. The city council also considered reports and recommendations'from the city staff and planning. commission. B IT RESOLVED that the city NOW, THEREFORE, � Y council approves the. above - described ' ' permit . based on the. building and site p lans. The city approved this permit because: .conditional use p g p . The use wou ld des ld be located desi ned maintained, constructed and operated to be in 1. conformity with the city's comprehensive plan and Code of Ordinances. 2. The use would not.chan 9 a the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any because of excessive noise, glare, smoke, dust, odor, fumes, water or air . person or property, . 9 © #lotion, drainage, water runoff, vibration general unsightliness, electrical interference or other nuisances. 5. T h e u se- would g enerate only minimal vehicular traffic on local streets_ and would not create o g Y traffic congestion or unsafe access on existing or proposed. streets. 29 6. The- use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs. for public facilities or services. J 8. The use would maximize the preservation of and incorporate the site's natural and. scenic features into the development design. - 9. The use would cause minimal adverse environmental" effects. A roval of the conditional use permit is subject to the following conditions: pp p . 1: There shall be no noise-making. business activity conducted in the lot, or made by vehicles. entering or leaving the lot,, between. 7 p.m. and 7 a.m., Monday through Saturday, or all day Sunday as . required by code. 2. All construction shall . follow the site plan approved by the city.. The director of. community development may approve minor changes. 3. The proposedconstruction must be substantially started within one year city council approval or the permit shall become null and void. 4. The conditional use permit shall be reviewed by the city council in one year. The Maplewood City Council adopted this resolution on 2003. p y p 30 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, FEBRUARY 3, 2003 VI. NEW BUSINESS a. Ohlson Landscaping (1949 Atlantic Street (north of Frost Avenue), ; Ms. Finwall said Erik Ohlson and Stephanie Jacques are proposing to construct at 6,800 - square -. .foot metal building at 1949 Atlantic Street. The build.ing will house two businesses to include Ohlson Landscaping and Oehrlein Lawn and Landscape, with two office units and -two separate service bays. The proposal requires two conditional use permits, one for exterior storage and the second - for. a metal building within the Business Commercial zoning district. Staff is recommending . approval, of the CUP for a .metal building - and denial of. the CUP for. exterior storage. Commissioner Ledvina said. he noticed different square footage figures given for the building in Co q the staff report. He asked staff which number was correct? Finwall said according to the site Ian the building Ms. g p g is 50 feet. deep by 136 feet wide. Commissioner. Trippler said this proposed structure is in his neighborhood and he is very familiar With the area. He wonders why staff feels that the outdoor storage of landscaping materials is not .conducive to the neighborhood. There are hundreds of junky cars, machinery, cranes and heavy . g equipment that are in the next two lots. The last time. he walked on the Gateway Trail . parked. people. throwing garbage bags of beer cans over the barrier onto the trail. He said p were g g g g empty p Y there .is a monopole there and the rest of the buildings are made of metal. He asked staff what the noise Imitations were on the surrounding companies such as D & D Al s and George s garage? Ms. Finwall said none of those businesses have limited hours of operation. Many of those finesses are existing as nonconformin uses which grew over time. Many of them-don't have bus g g g the required conditional use permitslor exterior storage. There area lot of things in the area that are unsightly. She said, however, staff does not feel that the city should be bound by those nonconformities considering the fact that the area possibly be redevelopment. Staff has to take a ' look at this proposal with that in mind as well as complying with the existing ordinances. The area has a vast amount of exterior storage, metal buildings, and run down buildings, but it is somethin g that the _ cit Y would like to alleviate. She said this used to be the old downtown Maplewood and the city has a - vision for this area. mmissioner Tri ler said this piece. of property is lookin Co pp p better than it has in the past 17 years looking better has lived there. He doesn't understand .why the other buildings are allowed to do whatever. the want. He thinks * it is unfair to the applicant to have such restrictions put on Ohlson Y Landscapes, Inca Commissioner Dierich asked staff if the applicant's land were in another zoning district would a metal building have been allowed? • rm zone as a ermitted use and this is a Ms. Finwall said a metal building is allowed only in a fa p Business. Commercial zone. : Commissioner Dierich stated M r.. Ohlson mentioned in his letter in'the staff report that they may be doin g g re small engine air and tune -ups.. She .thought that required a special use permit p because of the hazardous waste generated on the premises. ' require a conditional use perm'it', however, repair of the Ms. Finwall said auto repair would req p landscape vehicles that the a pp licants own. is an accessory use of their business, therefore, it does not require a separate conditional use permit. The applicants will be bound by the fire _and p ollution control standards. that will be required for changing oil and things of that.nature. Comm Dierich asked staff* how that was different from the Schlomka property when the city. would not allow him to perform those. types of repairs? Y . M Finwall said Mr. Schlomka's property was zoned farm residence and the city changed the s p p rdinance for him to allow a landscaping business within that zoning district as a conditional use o p g p ermit. She. said a condition of his conditional use permit was no exterior storage, however, repair of his own landscape vehicles was not. conditioned. ' id a commission member asked staff if other businesses were Commissioner Monahan - Junek sa bound b certain hours "of o eration, she wondered if the city had a noise ordinance? Y p Ms. F y es inwall said the cit .has a noise ordinance, which states no excessive. noise from 7 p.m. city .has Monday through Saturday and all da Su -nday which follows the recommended hours of to '7. a.m. Q y g Y . Y operation for this business. Co-chairperson Rossbach asked the applicant to address the commission. Ms. Stephanie Jacques, C of O and Vice President of Ohlson Landscapes, Inc. residing at 1706 Street in Maplewood, addressed the commission. She said the drawing of the building in Barclay S the staff ort ff re is at a preliminary stage. In working with Ms. Finwall they have shared a few p rY 9 t ideas for this proposal. The want a nice building that conforms to the plans of the. different p p Y future'. This would . include addin g landscaping, perennials,. and working around. the Gateway. Trail. She said - the y are - willing to. do* pretty much anything for this proposal. They're proposing their metals torage' buildin to be the same color as the maintenance building at the Keller Golf g She said the vehicle repair being done inside the building is only done if it is absolutely Course. S p g . Larson Diesel normally inspects the trucks, which is also where the repairs are done. necessary.. Y p . nc re p airs would be done inside the building where it is warmer. Any oil changes that Emergency p are done would be put in containers and taken off'the site. She said the hours of operation start after 7:00 a.m. and if the did have to work until 7:00 p:m. it would be to clean up and maybe to . y vehicles. She said the real) need this building built. She needs to have an office wash the Y Y where the can do their work because currently she is working out of her home and it building y isn't very convenient. • applicant if.the are proposing Commissioner Monahan -Junek asked the pp y p p g to store rock and black dirt in the storage bins? ac ues said the would store rock in the storage bins but not black dirt. The rock gets used Mr .J q y very q Y so u.ickl the need bins to constantly store the rocks in. She said they need four bins to Y s p g pp Y tore their landsca in su lies in. Basically the landscapers would drive a bobcat to the storage bins, load up and be on their way to the job site to do the work... proposal note ro d -there was a Commissioner Ledvina said. the city engineer that reviewed the p p difference with the site p Ian that shows sediment basins. He asked how the planning commission could understand how the grading plan would work with the site plan? said all of the water drains toward the street: She said they have taken brush off. of . Ms. Jacques . the ro ert that needed to o. She does not think the runoff onto the. Gateway Trail is an issue. p. p Y. .. g Ms. Jacques said she would Like to work with the 'engineer. regarding the grading plan and go forward with. this. building. Ms. Finwall said the city e could not be here as a representative tonight but he will be at g the city council meeting Monday, February 10, 2003. Comm ssioner Ledvina said the-hand drawing of the site g Ian in the staff report show storage bins p that are located within a sedimentation basin. Ms J ac u commission is looking at in the staff report was done q es said a lot of what the p lanning g p reliminary. the engineer that they're working with had the chance to took at the property.. ' r Ledvina asked the applicant if it was their intention to store trucks outside as _ Commissione pp . indicated on the site plan? said the would need to store trucks outside. They have four pickups, two Ms. Jacques y dump . trucks two bobcats, and three trailers and the business is still growing. They do have . lawn equipment that would be stored inside the building. - sbach said there are a lot of dum sters on the property. He asked if they . Co chairperson Ros p belon g to the neighbors next door and why are the dumpsters there? ne i g hbors are temporarily stori the dum sters on the property but they Ms. Jacques said the g p y g p never keep them full. The neighbors are growing as well and are in the process of looking for v p g . land. The nei hbors understand that when the metal. storage building goes up, they will have to g move: the ci staff is ro osin to den the. applicant's request for Comm�ss�onerTnppler.said y p p g. Y PP exterior. . storage for several different reasons and what impact would this have on your application? 't would have a major impact on them financially because .Ms. Jacques said i � p Y the building would have to be lar g g larger. A building this size will not accommodate the pieces of equipment:that Ohlson Landscape and Oehrlein Lawn and Landscape has. She said over time this building. would be Y enhanced. The are planning on staying in this location for a. few years and the building has to work "with" them. Otherwise, they would have to find another location because of their continued rowth. The land would not be ruined, it would be enhanced and one day when they move, some else could remove the metal storage building and build another more permanent. building. Commissioner Pearson said he assumes the fertilizer would be stored inside the building. Ms. Jacques said if they did have to store fertilizer, it would be in granu form only and it would q Y be stored inside. Commissioner Pearson asked the applicant if they would be willing to bring the north fence line six. to eight g. ht feet south to provide more area for vegetative screening to the.,Gateway Trail?. said the would be o Ms. Jacques s y en 'to any screening ideas. .p ' � nek said she feels. the city would Commissioner Monahan Ju d be putting a 'restraint on this e re wired to store vehicles in the building. If the applicant would ,landscape company if they we q ' the sides of the property she does not feel there is a need to put a be required to screen th three p p • s inside the building. Trucks are parked restriction of storing the vehicle outside of companies all g . screened and the applicant is agreeable to the screening she thinks. over city. -As long as it is s pp . commission should consider the outdoor storage of the Comm the vehicles.. . • ' referring to not allowi�n Co- chairperson Rossbach asked if. staff is refer g g outdoor storage of materials or r e of vehicles e quipment s �t for the sto ag and everything? q p Ms. Finwall said the ordinance reads "the exterior storage, display, sale or distribution of goods or materials „ . She said it does not define exterior storage as their landscape vehicles.. The • ' fo r exterior storag landscape materials. Ms. Fin-wall said, however, conditional use permit i fo g • • , • conditional permit the commission. could add -a condition that-the applicant cant store with a conditional use pe _ recommending no exterior storage of landscape materials. She the. vehicles outdoors. Staff is rec g • stated' business has grown and continues to grow. This causes said as Ms. Jacques has s . ap is already p roposing four storage bins. She said concern for staff in ' the fact that the pp Y p storag sudden) it looks like another Patio Town on Highway when you open the door to exterior g Y . • said in this case, staff is referring to the landscape material. 36 with bins all over the place. She . .and not the vehicles. the staff r rt.there was a comment made regarding moving Co. chairperson Rossbach said in building to house the materials. He asked if it is the materials inside or designing a se g Will be visible from the Gateway Trail and from Atlantic Street. staff's concern that the building . • ise. such as the bobcats running an Ms. F�nwall said one of the staff's concerns would be the no d . • aterials. Also for the visual aspects from the Gateway Trail, the digging in the -bins for rocks or m owners to the north, and for any future land uses that may come up for the residential prop includin g multi- family housing. • 21 of the staff rep He. said this Commissioner Tri ler asked the commission to.look at pag p . pp ' are so man vehicles, t of what that area looks like and has . for years. He said there y is a pho • ' just looks terrible. He beli�eves'the landscape business will put dunk and brush along that area, it • e and it will look 100 percent better. He said v as far as the noise visual barriers up and landscape . • � � e Gateway Trail eve. weekend and some o situation goes, he used to walk th y every f the other • en 6:00 and x:00 a.m. that you can hardly hear yourself businesses in the area are so loud betwe • .DRB meeting February 11, the board . could put some restrictions think. He said maybe at the C g applicant could have: He person on the number of storage bins . the app. p would like to change the first recommendation in the staff report from denial to approval. • concerned about the metal storage building then , she -is commissioner Dierich said she is more • ' skin the applicant to put dormers and. rock facing on the about the storage bins. She said asking pp • • build a new buildin because of the building �s expensive, you may as well g high cost involved. • • permanent building and o from a CUP to a variance here and let .She would like to s more perman g g •. • then to put u another metal building in this location. She the applicant have the storage bins p p .does not think there is away to screen that area.without berming from the Gateway Trail because there is nothin • g that could grow that high h that quick. She feels the applicant needs to have the outdoor storage to store the landscape materials. g • conditional use p ermit would be reviewed on a two or Commissioner Pearson asked staff if . the c p three Y ear basis? Ms. Finwall said the conditional use permit ermit would be reviewed yearly until such time that all the • • ht back to the cit council when there are problems or if conditions are met then it can be brought Y . . there is an exp ansion However, staff can always enforce CUP conditions. ome .of the comments .that have been Rossbach said he tends to agree with s . Co-chairperson o a good job sett�n the e cit is takin the word of the applicant that .they d g g job made. He said th y g � od In . his o inion some landscape businesses don t. do a go metal storage building up. opinion,' 'r erson Rossbach said although the- city is concerned 'keep" ng their property up. Co-chairperson in outside the norm that the applicant would be doing. Co- the noise level, he does not see anything • � • ' metal building if it is improved a bit, it would chair erson Rossbach said he favors a nice looking g p The .buildin does not become as be less expensive than building a block or stick built building. g p have rows so much they n eed to nsive so in ten ears or so .if the applicant decides. they g , expe Y this p rop ert and take it down and rebuild something that move then somebody else could buy y • in •favor of allowing .the applicant to� have the outside may fit in the area better. _He would be 9 excessively- y � the .have to screen the area excess� storag as Ion as the city states in the conditions they .have long in what exterior. storage Whe a motion is made the planning commission should be very s pecific t he commission will allow the applicant to have. • . � the city g ets a very detailed plan from Commissioner � � Ledvina said he wants to make sure y g rY m the • • ion to the grading Ian, the screening, the location of ap plicant which identifies screening in relation g g p . pp and enforceable where things are located on the bins etc. The site plan. becomes part of the CUP a , the site. • the re uest �of Erik Ohison and Stephanie Jacques for Commissioner Ledvina moved to approve q . • • � eat 1949 Atlantic Street. The applicant is required to a conditional use permit for exterior storag . develop a detailed site plan that identifies the locations of storage for landscaping materials and the storage of vehicles on the site. The appticant shall work with the city in Ian for outdoor storage for vehicles or landscape staff in developing a detailed screening p ' : recommendation and conditions are in bold and materials. Chan es to the ors anal staff deletions have a strike throuO h them). • • ttached resolution on pages 28 and 29 of the staff Commissioner Ledvina moved to approve the a . • cond itional use p erm for Erik Ohison and Stephanie Jacques report. This resolution approves a cond p p in the Business Commercial zoning district at to construct a 6,800- square -foot metal - building with • bus iness.. The city council bases the permit on the findings 1.949 Atlantic Street for a landscaping bus Y .. . • conditional use ermit is subject to the following conditions. required by code, and the cond p in a. • lot or made - b vehicles a. There shall be no noise - making business activity conducted. in the Y • lot between 7 .m. and 7 a.m., Monday through Saturday, or all day enter or leaving the , p Sunday as required by code. . s d b the ci The director of community G b: All construction shall follow the site plan approve y y develop may approve minor changes. .. p Y p . • • II be reviewed b the cit council in one year. c. The conditional use permit shall Y Y Ayes — Desai, Dierich, Ledvina, Commissioner Pearson seconded. Y Monahan- Junek, Pearson, Rossbach,.Tripple The motion passed. • ' Tuesday, Febr 11, 2003,. and to the C This item will o to the community design review board y, rY cit � council meeti on Monday, February 24, 2003. Y g . DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, FEBRUARY 11, ,2003 Vl. DESIGN REVIEW a.. Ohison Landscaping —1949 Atlantic Street Erik Ohison and Stephanie Jacques are proposing to construct a 6 - Ms. Finwall sai d p q sq metal building at 1949 Atlantic Street. The building will house, two businesses to include Ohlson Landscaping and Oehrlein Lawn and Landscape, with . two office units and two sep arate service bays. The development requires two conditional use permits. storag building and the second CUP is .for exterior storage within On e CUP �s for the metal ,_ g g the business. Ms. Finwall said -on February 3, 2003, the. planning commission reviewed the ' requests. The � lannin commission unanimously recommended approva applicants two -CU P l- q p g of both CUPs includin the CUP for exterior storage... The planning' commission felt that denial 9 of the CUP for exterior. storage cause an undue hardship on a landscape -business. to hanie Jacques has provided staff with a revised. site and s. Finwall said Ms. S p _ grading q p . Ian elevation Ian and landscape lan date stamped February 11, 2003. p p p p Ms. Finwall said the buildin g will be tan with a hunter green vinyl wainscoting along all e levations . Staff finds that the ro osed elevations are acceptable, are consistent and higher ualit than the surroundin buildings in the area. Ms. Finwall said the building is 23- feet, 6 q Y g inches in height to the to of the roofline. - The exterior of the building will have metal panel 9 g . g p siding and a standing seam metal roof. The budding will have three gables added to the roof. Four paved parking s aces are ro osed 'in front of the building, with -five paved parking p p g p p p spaces on the eas side of the lot. The remainder of the lot, ' excluding landscaped areas, will consist of rock. ed five. Austrian Pines p at 6 feet in height to be The. revised landscape plan included p p planted o p p y 1 n the north . p ro ert line adjacent to, the Gateway Trail. There will be three arborvitaes and three crab trees to -be planted on the east wproperty lineal ong with the required rainwater g arden with native water tolerant plantings. There will. be two. additional Austrian Pines and six arborvitaes p lanted on the south property line.. Staffs original recommendation for revisions to the p landscape Ian called ' for I native plantings on the north property line ad1 jacent to the Gateway Trail. This was a recommendation by the Department of Natural Y. Resources as well. Because of this, staff recommends the 'following changes to the landscape plan date stamped February , . brua 11 2003. In order to screen the metal building from the Gateway Trail staff is recommendin four ei ht -foot high spruce trees clustered along the north side of g. 9 the metal g, J buildin adjacent the Gateway Trail. Ms. Jacques is recommending two Black, Hills Spruce and two Blue Hills Spruce trees in this area. In front. of the storage bins on. the north p p ert ro line staff recommends planting four dogwoods and, three arborvitaes in this area.. Ms. Y. p g Jacques suggested the Austrian Pines on the south of the lot be altered to Black and Blue q .gg . Spruce to be more consistent with the spruce trees that are now added to the north property line. The remainder of the landscape plan is acceptable to staff. • sources had some concerns regarding a fence Ms. Finwall said the Department of Natural Re . line to avoid an encroachment onto the Gateway Trail. Ohlson . along the north property . Y . Landscaping y g in currently has a 6 -foot high chain - linked fence around a majority of the lot except : pp north pro pert line and the applicant is willing'-to extend that fence along the-north for the p p y property line. Staff is recommendin g an.additional condition be added for the extension of the .chain- linked fence along the north property line. • to stamp . Februa 11, 2003 -was submitted this Ms. F�nwall said a photometrics plan da p February ' , three h freestanding fights and fourteen wall pack lights. T .. lighting eveni with _ g g g e city 's li ghting ordinance, however, the photometrics may have to be adjusted to t meets h g g ensure. there. is a .4 -foot candle at all property lines as stated in the .city code. ., the metal building was consistent with Board member Shankar asked staff if they felt g the other . buildin g g s in the area? • t the original elevation, which was void of any J Ms. Finwall said staff was concerned about t area is rmefor redevelop ment. However, it's clear that the revised design detail because he p . p vation is consistent 'if not. higher quality than surrounding buildings in the area. .building ele g additi wainscoting in a natural substance. like brick or rock, but Staff was recommending add g indicated a significant cost factor. With - the proposed wainscoting of the the applicant has _ g . different color. variation staff is satisfied that it is consistent with* the existing. buildings and they have added some .desi g n elements to .the .building. Board member Shankar asked what the colo rs are for the exterior of the metal building? • colors to show the board. They are proposing tan Ms. Finwall said the applicant has some co walls with hunter green. wainscot. Austrian Pines are. being removed from the plan and Board member Olson asked staff why the Aus g re p laced with the . Black. and Blue Spruce trees? • d at 6 feet in height., Staff believes an 8 -foot Ms. Finwall said the Austrian Pines were propose 9 vide' better screening. . The Department of Natural Resources wanted to high tree would pro tree was lanted. Staff and the applicant also felt the two types of spruce ensure a native p trees would add a nice color variation. staff to clarify the s quare footage of the metal building? Board member Longrie Kline asked sta .y q g • � building. .was submitted toda ,shows the building at Ms..Finwall said the final building footprint, which Y t wide b 136 feet de which brings the building to 6,528 square 48 fee y p . drawing Board member Olson asked staff 1f the C 1 was the most current plan? . Ms. Finwall said that is correct. Board member Shankar asked if staff is comfortable with the screening of the concrete storage bins with. the submitted landscaping plan? • 'n on the Gatew Ms. Finwall said there �s quite a bit of natural s creening Y Trail, with the additional arborvitaes and the dogwoods staff feels the bins will be adequately screened. The _ e planting' pr for concrete b -that side • approximately four to five feet high. Th p . g p p ins will be app Y . e bins would et eight to ten feet high. of the storage g . • made of concrete block? • dvina asked if the storage bins would be Chairperson Le • to block. Staff indicated that • concrete bins would be smooth faced concre Ms. Finwail said the ' 'd the concrete storage bins could be p ainted . . the applicant said . . 'cant to address the board. p Chair erson Ledvina asked the apple • sca es Inc.. who resides at. • and Vice President for Ohl Land p Ms. Stephanie Jacques, CFO � e has samp of 1706 - Barcla , Street., Maplewood addres sed .the board. Ms. Jacques said sh p Y me photos for the board to reviews exterior colors of the building as well as so p the . a a doors would be? Board member Shankar asked what color the g ar g ' e garage doors would Abtan. . Ms. Jacques said th g g e . ara a doors will be? Board member Shankar asked how wide the g g that question to Curtis.: Ms. Jac ues said she needs to defer q q .. address the board: Chairperson Ledvina asked Curtis to a p ' addressed the board. 'Mr. Curtis Mr. Miers is Julliard in Columbus Townsip addr Miers at 14343 h licant in this project. - Mr. • � lters Buildin s representing the District Sales Manager for Walters the app g .. ter foot on cen - • 12' X 1.2'. He said the steel panels are one Miers . said the garage doors will be is a three -foot • The lower section of the building they - come in three- foot -wide panels.. and An be Basil laced if it is damaged. panel that ca Y replaced • the edges of the garage door Board member Shankar asked if it would it be possible to line. up g h the edge of the panels? wit g . "tart" in a flat and "end in a. • aril because y ou try. to make the doors s Mr. Miers said not necess y Y flat because the trim that is used - for the- jams around the door is one pie ce. . faced concrete block for - applicant if the are proposing smooth Chairp Ledvina asked the appl Y the four concrete storage bins? - regarding that. re Bak Ms. Jacques said she would like Eric to s g C hairperson erson Ledvina asked the applicant. to address the board. .706 Barclay Street, Maplewood., • on Landscap Inc. residing at 1 Y Mr. Eric Ohison of Ohls p Crete block a p p roximately . - are ro osin to use a large con addressed the board. He said they p p - g stora a bins.. • k on to of each. other. That way the g r feet Ion and three feet wide., which, stac p uld crush fou g e bins. A smaller concrete block wo if an t ype of heavy machinery hits th are secure y . with • . any type of contact such as a big piece of equipment. _ _ e have a steed wire cable on there Mr. Ohlson said the concrete bins are movable because th _ on to and stacked of each other. The concrete storage that can be. picked up by a machine p s are 1 000- ound block and are made by Cemstone. bin p Board member Shankar asked Mr. Ohlson. if he has ever seen these .concrete bins painted before? . ' the concrete could be painted... n said no he s not seen the bins painted but he's sure Mr. Ohlso _ with concrete paint... �� visible from the Gateway Trail? Board member Olson asked �f the storage bins would be vi . • s would be visible. Mr. Ohlson said he doesn't. think the bin • how ' to lower the foot - candles from member Shankar asked .the applicant they propose . .Board . 2.7- foot - candles to .4- foot- candles? • u Ms. Jacques said she has left that r esponsibility p to the lighting company. Board member Olson asked if the dray -page iss ues have been resolved? -s with the new grading plan. Ms.J ac ues sa�dd y es the dra inage issues have been re . . q - • . . � 'n bro right u . id he would I ke to see the wa�nscoti g g g p to the edge Board member Shank ar sa of the windows. • condition that could be added. Chairperson Ledvina said that is a con . - row overhang ber Lon rie -Kline asked what color the eyeb g would be? Board mem g brow overhang would be hunter green. Ms. Jacques said the eye g for this building? Board member Shankar asked if there is any signag e proposed • 't would require a separate sign there* is no si na a bung proposed, however, i q Ms. Finwall. said g g permit. • Landscapes, Inc. doesn't want to encou rage Jacques said no s� nage is needed.. Ohlson Lan es p Ms. Ja q g is for their use only and.. because than necessary to their building. The building • any more traffic rY wever, have the . address • n the don't need a sign. They will, ho _ �t is not a retail operation y numbers osted on the building. p . • f the concrete storage bins. Chairperson Ledvina said he is concerned with the appearance o a duty but he wonders. f there is a way to He understands the need to have something he Y i dress the stora e. bins up such as painting the exteriors d g • b etter with the Gateway Trail. Mr. Ohlson said they could use treated lumber, which may go b • 'made of ' brown treated lumber. That s would then be 6 feet high and Mr. Ohlson said the .bin the bins. heavy e quipment that-would be used around p roduct would stand up to the he y . Lumber would be an acceptable proposal for the Board .members thought using brown treated storage bins and that would blend in better with the Gateway Trail. • 11 .2003 has not been approved ed the Ms. Finwall not grading plan date stamped February • - g bons and guidelines of the city e n g ineer. -However) the applicant .followed the. suggestions g .. by the y g • conditioned on a royal of the grading plan by the city city engineer and approval. will be pp . Y g .. engineer. - stamp ed February 11, 2003, for a Board member Shankar moved to approve the plans date p Y ' for the OhIson Landscaping, Inc. business located at 6,528 -� square foot metal building • based on the following conditions: (changes to the . 1 949 Atlantic Street. Approval �s ba .old and deletions have a strike through them). CO nditions are in b • issued a building ermit for this a. Repeat this review. in two- years if the city has not p project. • the city-issues issues a rading or building ovide the followin for city staff approval before y 9 b. Pr g permit. ' ntrol . P lan and a detailed utility plan, 1 A detailed grading, drainage 'and erosion co p .. subject to the city engineers _approval. 2) A revised site plan. i ' ann a 6 -foot along high chain- linked fence - the north property line. The site plan must also show the driveway. with a width of at least 20 feet that is paved between the street and - the parking lot. 3) Revised elevations With the wainscoting constructed up to the window trim. th ncantiInG Thin SA46 F&: 4) Building samples of metal panels, standing. seam roof, trim, doors and wainscot. nil Thin Q1710 And is eGle MAI IVAN 5) A detailed photometric plan for all proposed outdoor lighting, "h' ° ^` LW eua�. shall be revised and resubmitted to conform to the lighting ordinance subject to staff approval. 6) Plans f o r a trash- dumpster enclosure.. The gates shall be 100 percent opaque and the materials and colors of the enclosure shall be compatible with those of the new metal building. : This plan shall be subject to staff approval. improvements. exterior The 7 A letter of credit or cash escrow for all required exte . p } e cost of the work. a mount shall be 150 percent of th • property shall be a maximum e bins on the north side of the prop. y The four storage on the lumber. of 6 feet to 1.1 and constructed of brown treated in , the metal building: Complete the following before occupy g - exterior improvements. 1 Install all required p . ora occu ancy if: of done the city may allow temporary p d If any required work is n . • ntial to the public health., safety 1) The city determ ines that the work is not. esse p or welfare. • held b the City. of letter of credit or cash escrow is Y 2 The above - required caner ar contractor. ' rovements. The o Ma lewood for all required exterior imp . p . exterior improvements by June 1 if occupancy shall com lete any unfinished exter of the p r within weeks of occupancy of the building is in the fall or winter, o six 'n if ancy is in the spring or summer. building occu p community development may d plans. The director of co Y e All work shall follow the approve. p approve minor changes. Ayes Ledvina, Longrie- Kline, conded. Aye . Board member Olson.se Olson, Shankar 1 The motion p assed. • ty council February 24 2003. oes to the cicil on Monday, rY This it g t �. MEMORANDUM Agenda # Action by Council ......i e. 0..-L TO: Richard Fursman, City Manager FROM: Karen Guilfoi.le, City Clerk DATE: February 19, 2003 RE: Temporary Intoxicating Liquor d Rejected � An application has been submitted for a temporary intoxicating liquor license by Joe Murphy on behalf of Aldrich Arena. Mr. Murphy has a request from the St. Paul Winter Carnival Vulcan's Association to hold a fund raising event on October 24 2003 from approximately 3:00 p.m. to 11:30 p.m. The event is in the early planning stages. The initial plans are to have three bands at the event. Before reserving the entertainment, the temporary intoxicating liquor license is requested for approval. Initial estimates are that approximately 1,500 to 2,000 people will attend the event throughout the day. Mr. Murphy and a representative from the Winter Carnival Vulcan's Association will be present to answer questions from Council. Mr. Murphy is aware that before the event is held, he will need to meet with Chief Thomalla to discuss concerns regarding underage drinking, security and traffic concerns. I also informed Mr. Murphy that as the date of the event approaches he would be requested to come before Council and give final details of the event. Agenda Item MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk Chief David Thomalla DATE: February 19, 2003 RE: Change of Manager — Chili's Tntrncli�cti�n Action by Council Date Eii� sed Modified Rejected Martin Mongoven has submitted an application for an intoxicating liquor license for the Chili's located at 1800 Beam Avenue. BackLyround Investigation As required by City ordinances, the necessary background investigation was completed by the Police Department on Mr. Mongoven. Following is a list of checks that were completed and the findings of the investigation by Chief Thomalla: State and National criminal history check State and Federal Wants and Warrants State Motor Vehicle and Driver's License file State of Minnesota Alcohol and Gambling Enforcement Any Law Enforcement contact with: Ramsey County including Maplewood and St. Paul Centennial Lakes White Bear Lake Brooklyn Park Burnsville There were no negative contacts or information found with any of the agencies contacted. Personal and Work History Mr. Mongoven has been in the restaurant business since 1990 following graduation from college, when he began working for the Chili's organization. He has been in management since 1991, when he became assistant manager of the Maplewood Chili's. He became manager in 1993 and held the liquor license there until 1996. He then moved to Brooklyn Park and then to Burnsville where he managed Chili's Restaurants in both locations. In addition to being the manager he also held the liquor license in both locations. Mr. Mon g oven currently lives in Centerville and has met personally with Chief Thomalla to discuss measures to eliminate the sale of alcohol to underage persons, general security and retail crime related issues in addition to Maplewood liquor ordinances. Recommendation It is requested that Council approve the liquor license application. AGENDA ITEM Action by Council AGENDA REPORT TO: Richard Fursman City Manager Mana Dc �. E . FROM: Charles Ahl, Director of Public Works/City g En ineer N4 '` � Re , SUBJECT: South Washin ton Watershed District: A royal of Petiti n t g ,pp o o Consolidate the East Mississippi Watershed Management Organization DATE: February 18, 2003 Cliff Aichinger of the Ramsey Washington Metro Watershed District and Matt 'Moore of the South Washington Watershed District will present a petition to dissolve the East Mississippi Watershed Management Organization. Background The very southern part of Maplewood is within the East Mississippi Watershed Management Organization (EMWMO). This organization has done little if any watershed planning or implementation since its formation in 1983 and is not.currently complying with state law. The EMWMO is a joint powers agreement that the city is part of. Attached is a letter from the South Washington Watershed District explaining history behind the suggestion to dissolve this organization and consolidate the district. Cliff and Matt will explain the boundary changes and present a formal petition for approval. Recommendation It is recommended that the City Council approve the Boundary Change Petition dissolvin J the East Mississippi Watershed Management Organization. RCA Attachment: Letter from South Washington Watershed- District was �.� pu y d February 12, 2003 Mr. Chuck Ahl City of Maplewood 820 County Rd. B. RE: South Washington Watershed District Boundary Change. Dear Mr. Ahl: E . FV The South Washington Watershed District (SWVV`D) has prepared the enclosed petition for a boundary change. The petition has been prepared to accomplish three outcomes simultaneously; 1) Consolidate the East Mississippi Watershed Management Organization (EMWMO) with the current SWWD; 2) Complete technical adjustments to the SWWD bound b adding or transferring areas ary Y b g of adjacent WMO's for technical purposes; 3) Establish a revised legal boundary for the SVVWD based on Washington County parcel data and two foot topography. The EMWMO was established in 1983 by joint powers agreement of the Grey Cloud Island Township, and the Cities of Cottage Grove, St. Paul Park, Newport, Maplewood, and Woodbury. wP P � A draft plan was prepared in 1987, submitted to the State of Minnesota for the approval, but was never adopted by the EMWMO. Since that time the EMWMO has conducted minimal activity. Several attempts have been made to bring the EMWMO into compliance with the Metropolitan politan Surface Water Management Act. To be compliant with State law, the EMWMO must update the plan according to current law and, rule, and submit it to the State for approval. Upon approval of the plan the EMWMO would adopt the plan and begin implementation. This would also require updating the Joint Powers Agreement and signature by all member communities. In May, 1999, Washington County conducted a water governance stud to determine effective Y and efficient means for stonnwater management throughout the County. One recommendation of this study is to consolidate the EMWMO with the SWWD. The S WWD will consolidate with the EMWMO and provide administrative, p ro am. and p � support for this watershed ^area. Programs, policies and rules can be readily transferred to the EMWMO territory from the existing SWWD plan. The SWWD has scheduled a P P lan update for the spring of 2003, and -will incorporate the EMWNTO update at the same time. Much of the data and information for this watershed is available through the Cities, Township or County. The S t p tY WWD will draw from the 1987 EMWMO plan as a guide to update the plan and address local issues. The consolidation and boundary change process requires the following ction of the Cities, , Township and Watershed Management Organizations; s�ni VaII P ('rPPlr R narl • V7nnr "NAXT � � I? � • (i � 1l 71 d_'� inn . • 'P v W; i ) 71 A .q rNO1 _ Mr. Chuck Ahl South Washington Watershed District Boundary Change February 12, 2003 Page 2 of 2 1) Member Cities of the EMWMO concur with the adding of the EMWM0 territory to the SWWD (EMWM0 consolidation' resolution attached); 2) Member Cities of the EMWMO.pass a resolution to dissolve the EMWMO Joint Powers Agreement as per the dissolution- process outlined in the agreement (EMWMO dissolution resolution attached); 3)- The Cities of Oakdale Lake Elmo and Afton concur with the other technical boundary changes as described in the petition (SWWD boundary change resolution attached); 4) Ramsey Washington Metro Watershed District, Valley Branch Watershed District and the Lower St. Croix Watershed Management Organization concur with the other technical boundary changes as described in the petition (SWWD boundary change resolution attached); 5) The SWWD Board submits the petition for boundary change to the Minnesota Board of Water and Soil Resources (anticipated March 2003). Thank you for your cooperation with this effort. I would appreciate the opportunity to meet with you or your respective Council or Board to discuss this matter further. If you need additional information or have any questions please contact me .at.651.714.3729 or mmoore; - _, ci..woodburN;.m.1i,L.I3 . S incerely, South Washington Watershed District Matt Moore Administrator Enclosure I. SWWD Boundary Change Petition 2. EMWMO consolidation resolution 3. EMWMO dissolution resolution 4. SWWD boundary change resolution 5. SWWD and EMWMO boundary change map 6. Tax impact estimates C: SWWD Board of Managers w/o enclosure Mr. Jack W. Clinton, Jack W. Clinton, P.A. Mr. Jim Haertel, Minnesota Board of Water and Soil Resources Ms. Jane Harper, Washington County r Q:\s` Nvd \EastNliss \Distribietter.doc AGENDA ITEM AGENDA REPORT �' Action by ounet, Date .� TO: Richard Fursman, City Manager Endor Wdified FROM: Charles Ahl, Director of Public Works I City Engineer - Rejected A SUBJECT: English Street Improvement, City roject 01 -14: Selection of Design Options f Y J g p Landscaping and Streetlights at Frost and English Roundabout DATE: February 18, 2003 Introduction The roundabout at Frost Avenue and English Street is open and has been very well received. Included within the project budget is landscaping and street lighting for the immediate area. A number of options for a theme for the intersection landscaping were presented to the City Council in September, 2002. The City Council requested input from the Open Space Committee, the Design Review Board and the Historical Society. A landscape architect (Laurie McRostie) from the city's design consultant, SEH, will be available to review the options for the area plantings. Selection of a design is recommended so final design can be completed and the landscaping installed this spring. _ Background On May 20, 2002, the city council approved a resolution awarding a construction contract for the English Street Improvements. Included in that project was the construction of a roundabout at the English Street and Frost Avenue intersection. The project budget includes an allocation of $50,000 toward landscape plantings and street light improvements at the Frost Avenue and English Street intersection area, both within the roundabout circle and on the exterior approaches. The materials selected for the plantings and the streetlights will begin the process and set the tone for the redevelopment of this area. A number of themes were reviewed and there is differing opinion on the final appearance from the various advisory groups.. Attached is a drawing of the recommended. landscaping called an Evergreen Knoll. On December 10, 2002, the Design Review Board were presented the plans for the roundabout landscaping. A copy of their minutes is attached indicating general support for the plan. The Open Space Task Force also reviewed the plan. A memo from Ginny Gaynor, Open Space Coordinator is attached indicating their support for a . portion of the design and concern with other aspects. The Landscape Architect and Ginny Gaynor are working out the final details to add native grasses and perennials into the roundabout design. Ginny has .been generally supportive of the proposed design. A memo from City Forester, Tom Horwath is also included. Mr. Horwath is suggesting the addition of some elms to the design. On February 7, 2003, the Historical Society met to review the plan. Attached is a memo from Pete Boulay requesting consideration of sugar maple. The Landscape Architect does not recommend the sugar maple within the suggested environment. The suggestion of a monument with a replica of the maple leaf could easily be added to the roundabout in the future. At this point, the budget includes the plantings and landscaping shown on the attached plan. The addition of plantings is a higher priority than the monument, which would likely use much of the budget for landscaping. A plan showing a future location for the monument is being prepared. CITY COUNCIL AGENDA BACKGROUND ENGLISH — FROST ROUNDABOUT LANDSCAPING FEBRUARY 24, 2003 PAGE TWO Recommendati It is recommended that the City Council review the options for the landscapin g and street light system at Frost Avenue and English Street and authorize preparation of plans and specifications for the Evergreen Knoll concept. RCA - Attachments: Planting Concept — "The Evergreen Knoll" Community Design Review Board .Minutes from December 10, 2002 Memo from Ginny Gaynor, Maplewood Open Space Coordinator Memo from Tom Horwath, City Forestor Memo from Pete Boulay, Historical Society jw DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, DECEMBER 10, 2002 1. CALL TO ORDER Chairperson Ledvina called the meeting to order at 6:00 p.m. 11. ROLL CALL Matt Ledvina Craig Jorgenson Diana Longrie- Kline Linda Olson Ananth Shankar Staff Present: 111. APPROVAL OF AGENDA Present Present Present Absent Present Shann Finwall, Associate Planner Lisa Kroll, Recording Secretary Board member Jorgenson moved to approve the agenda. Board member Shankar seconded. Ayes — Jorgenson, Ledvina, Longrie- Kline, Shankar The motion passed. IV. APPROVAL OF MINUTES Approval of the CDRB minutes for October 22, 2002. Board member Shankar moved approval of the minutes of October 22, 2002. Board member Longrie -Kline seconded. Ayes - -- Jorgenson, Ledvina, Longrie- Kline, Shankar . . The motion passed. V. UNFINISHED BUSINESS None. V1. DESIGN REVIEW a. English Street - Frost Avenue Roundabout Landscape and Lighting Plan Ms. Finwall said construction of the city's first roundabout at the intersection of English Street and Frost Avenue has been completed. She said a roundabout is a circular. intersection that is designed to reduce traffic accidents and reduce driver delay at the intersections. Ms. Finwall said city staff has been working with Laurie McRostie, who is the Landscape Architect with Short Elliott Hendrickson, Inc., on developing a streetscape plan for the roundabout intersection. Community Design Review Board 2 Minutes 12 -10 -2002 Ms. Finwall said the city council has directed staff to present the concept plan to the CDRB, Open Space Committee and the Historical Commission for feedback. She said a final plan should be complete this winter with installation of the streetscape accomplished next spring. Ms. Laurie McRostie, Landscape Architect for Short Elliott Hendrickson, Inc. in Vadnais Heights gave a presentation on the landscaping and lighting plan for the roundabout at English Street and Frost Avenue. Ms. McRostie said the landscape plan draws_ upon the existing glacial remnants found on the Minnesota landscape to include boulders, evergreens, honeysuckle, and red -twig dogwood within the roundabout; a simple planting pattern. of red oaks, gro -low sumac, and miniature daylilies within the medians; and a mix of red maple, bur and white oaks within the boulevards. Ms. McRostie said the lighting plan calls for freestanding Fights within the boulevards surrounding the roundabout. The exact number and to what distance the lights extend down each street will be dependent on the final budget. The light design is reminiscent of the railroad theme, of which the area has a long history, and the lights will be approximately 22 feet in height. The lights will also be similar to freestanding lights installed at the new fire station located on Clarence Street, a few blocks from the roundabout. Board member Longrie -Kline asked if the evergreen trees in the center will be planted at six -to- eight feet tall or is that how tall the trees will get? Ms. McRostie said that is how tall the trees will be when they are planted. Board member Longrie -Kline asked how tall the evergreen trees would get? She said she is concerned about the visibility with the height of the trees. Ms. McRostie said the trees would get ten -to- twelve feet tall within the roundabout. These types of trees can get up to 30 feet high in the wild. She said visibility is important but she does not think these trees will cause any problems because of the spacing and the fact that the evergreens will lose their lower branches. Board member Shankar asked if the roundabout has a sidewalk around it? Ms. McRostie said there is a four -foot wide concrete apron around the roundabout. It is for the trucks and their turning radius. Board member Shankar asked if the salt spray would kill the plantings in the roundabout? Ms. McRostie said hardy plant materials are going to be used that are salt tolerant but there is no guarantee with any plants. Board member Jorgenson said he thinks there should be an equal balance of plantings at all the corners not just the corner at Budget Towing. He asked about the tree scaping along Frost .Avenue, it shows the trees planted a short distance to the east, will there be .any more trees planted along the boulevard? Community Design Review Board 3 Minutes 12 -10 -2002 Ms. McRostie said they haven't been given any direction regarding -the distance to plant the trees along the roads. CDRB's feedback comments could be included.. They would like direction on how far to go with the plantings but it would be very easy to add into the plan. Ms. Finwall said the limiting factor on the number of trees is the budget. She -said any input on how far to go with the landscaping would be appreciated. She said it would also be dependent on the redevelopment in the area. Board member Shankar asked Ms. McRostie if roundabouts traditionally have bollard lights on them? Ms. McRostie said bollard lights are not traditionally used, only streetlights. Chairperson Ledvina said he thinks the landscaping is beautiful overall and it's a very nice plan but he is not sure if the rainwater garden is necessary to infiltrate the groundwater. Ms. McRostie said she does not think this rainwater garden will work exactly like the other rainwater gardens that have been built in the city. She said it is really a small depression to help retain water from the roundabout for the plants within the roundabout. The other board members thought it was a nice plan as well. VII. VISITOR PRESENTATIONS No visitors present. VIII: BOARD PRESENTATIONS Board member Shankar represented the CDRB at the city council meeting on November 11, 2002. He reported the city council passed the Jiffy Lube proposal at the old Pizza Hut site and the CUP for Quality Restoration was extended for another five years. IX. STAFF PRESENTATIONS Ms. Finwall said the December 24, 2002, CDRB meeting has been cancelled. The next CDRB meeting is scheduled for Tuesday, January 7, 2003. X. ADJOURNMENT The meeting was adjourned at 6:45 p.m. - TO Maplewood Planning Department FROM: Ginny Gaynor, Maplewood Open space Coordinator DATE: 12/16/02 RE: Roundabout Landscape Design Thank you for the opportunity to comment on the landscape plan for the roundabout at Frost and English. I have shared the plan with members of Maplewood's Open Space Task Force and summarize our comments below. We are very pleased with the use of boulders, native shrubs, and native trees in the design.. We are disappointed that the plan does not meet two goals we had hoped would be met: 1. Celebrate Maplewood's natural heritage. As an important historical site for the city, we had hoped the center circle would celebrate Maplewood's natural heritage by incorporating plants that are native to Maplewood. The proposed design for the circle incorporates I cultivars of native shrubs but no trees, perennials or grasses that are native to Maplewood or Ramsey County. We understand the desire for a manicured style and believe this can be achieved by mixing non - native and native plants. Some of the "better behaved" native species or cultivars of our natives could easily be worked into the design — plants such as Little Bluestem and Liatris "Kobold ". In addition, we believe our native deciduous trees provide great winter interest and combine very effectively with shrubs and grasses, 2. Provide a design that ties into a future entry garden at the preserve, We hope to someday plant an entry garden at Gladstone Savanna Neighborhood Preserve, on the southwest corner of Frost and English. Ideally there would be an integrated design for the whole intersection with the preserve garden repeating elements of the circle and boulevard plantings. While the proposed boulders, shrubs, and oaks will work well for us, the daylily garden theme will not be appropriate to repeat on the preserve. As you know, our preliminary plans for the preserve are to restore native prairie, oak savanna, and oak woodland. The entry garden would display many of the plants from these communities. Many of our native flowers are yellow, purple, pink, or white and these will likely form the color scheme for the preserve entry garden. While this may not clash with the red - pink -white color scheme proposed, we believe it would be preferable to have a more comprehensive color theme that works for all the corners. Open Space Task Force members are disappointed Maplewood is pursuing the Evergreen Knoll concept rather than the Oak Savanna concept. The oak savanna would have tied in perfectly to goals for the preserve and would have celebrated Maplewood's natural heritage. If it is too late to reconsider the oak savanna design, we urge the city to at least consider the addition of some native grasses and perennials to the' center circle. These species can be repeated in the plantings at the preserve, helping to provide continuity between the corners, boulevards, and center circle. Thank you for your consideration. MEMORANDUM To: Chuck Ahl, Public Works Director From: Thomas Horvath, City Forester Date: 1 -10 -03 Subj ect: Gladstone Site Landscape Review I was recently asked to review the .landscape plan for the Gladstone site (Frost & English). Of particular interest to me were the choices of boulevard tree species (Oaks & Red Maples). Upon my review and solicitation for comments as an open -space task force member and.. as the city forester, I wish to put forth a suggested change. Basically, I would recommend substituting resistant Elms for Red Maples. I have been studying, purchasing and planting Dutch Elm disease resistant varieties of Elms for about the last seven years. I firmly believe that they can be used as a viable choice in landscape plans. Although no one would recommend their use on such a large scale as the Elms in the past were, this area is small, and with proper selection of the many varieties available, proper spacing (further apart to avoid root infections), and proper long term management, the resistant varieties available today have an excellent chance of living out their full lives and gracing this area with the irreplaceable grandeur of the street canopy that has been so loved in the past, but is now practically lost. No other species of trees can mimic or replace this unique look. Another reason the Elm was historically used so extensively has been it's proven ability to withstand the harsh sites of boulevard areas. My experi ence and observations lead me to believe the Elms are better suited &thus healthier in street environments than are Red Maples. At this time it is only my intention to suggest this idea for this historical area of Maplewood. The use of the Elms along streets is historical as well. With the wise use of resistant Elms it is now a historical look that can be carried into the future. I sincerely hope that this memorandum may elicit further discussion. Thank you for your time and for allowing my comments on this project. c: Shann .Finwall Dat�el : Friday, February 7, 2003 5:29:00 PM From: happypebbl @hotmail.com Subj; from Pete To: anfsbh @aol.com Hi Anne! Here are same thoughts about the roundabout. From Pete Boulay I understand that the Nature Center would like to put a tree (or tries) there. If this is the case, I would suggest that a sugar male be lanted there or a maple that would have vibrant colors in the fall It couid be a showplace for the city. I would strongly not recommend oaks to be planted there. The roundabout should be different than the Gloster Savanna open space. Some kind of contast may be a good idea here. I would not, want the roundabout blinding in the background with approaching traffic. Some kind of - historical object would be nice, but I hear that we are limited to what can be placed there. One idea could be a replica of the maple leaf that used to be in front of the city hall on Frost Ave.. Could it lighted? Perhaps a maple tree or trees can be planted with this. 1 realize that the historical society members would like to have something there to represent th r- e-paiEa—of -the -- - -- depot. Iwas wondering if this would work better at the corner of the open space? That way visibility may not be an issue, and it can be incorporated with a kiosk Metter. We want the people to be able to read about the depot too. Sincerely, Pete STOP MORE SPAM with the new. MSN 8 and -get 2 months FREE* 2/7/3 America -Onl int : anfsbh Page 1 AGENDA ITEM AGENDA REPORT TO: FROM: Richard Fursman, City Manager Chris Cavett, Assistant City Engineer Charles Ahl, Director of Public Works /City Engineer Action by Council. Date —_ Rejected SUBJECT: NPDES Phase II MS4 and Industrial Storm Water Permits, City Project 02 -22 Resolution Approving Permits and Authorizing Submittal to the MPCA DATE: February 14, 2003 Intmductien On January 27, the City Council authorized the City Engineer to select a consultant for the preparation of the permit application for the NPDES Phase II Storm water Permit. The permit is essentially complete and in a draft form, available for review in the office of the city engineer. The content and details of the permit will be presented at the city council meeting. The city council will consider approving the MS4 and Industrial permits and authorize submission of the permits to the MPCA. Background The Federal Clean Water Act of 1991 required all cities that exceed 100,000 in population to acquire storm water permits within seven years, while cities in excess of 10,000 persons (Phase 11 cities) were given 12 years. The Minnesota Pollution Control Agency (MPCA) administers .the NPDES process in Minnesota. The City of Maplewood is required to obtain coverage under the National Pollutant Discharge Elimination System (NPDES) Phase II General Permit to operate and have discharges from a Municipal Separate Storm Sewer System (MS4). The City must also apply for a separate permit, the NPDES Phase 11 General Permit for Municipally -Owned Industrial Operations, to obtain coverage . for storm water discharges from the City's Public Works Facility. March 10, 2003, is the application deadline for both permits. In November 2002, city staff leading this project, have attended a workshop organized by League of Minnesota Cities (LMC) NPDES MS4 Phase II Guide Plan Project. Staff have subsequently completed a Draft Permit NOI for the MS4 permit that incorporates a range of Best Management Practices (BMPs) into a Storm Water Pollution Prevention Program (SWPPP), as required by the Permit. The BMPs address the six minimum measures of the permit including: • Public Education and Outreach; • Public Involvement and Participation; • Illicit Discharge Detection and Elimination; • Construction Site Storm Water Controls; • Post- Construction Storm Water Management for Development and Redevelopment; and • Pollution Prevention /Good Housekeeping for Municipal Operations. Staff is also currently working on a draft application for the Industrial Permit to obtain coverage for the Public Works Site. The General Permit is currently in draft form, although significant changes are not expected upon issuance of the final permit. For both permits, City staff has considered the significant sources of pollution, the potentially polluting activities being conducted and the sensitivity of the receiving waters. The ultimate goal of the City's SWPPP for both permits is to reduce the discharge of pollutants into City water bodies. Budget Impact Additional expenses are expected to be expected as a result of meeting the requirements and goals established in the permit. The additional tasks will include a more extensive maintenance of the storm water /surface water system, additional environmental features to treat surface water runoff prior to discharge, a more comprehensive street sweeping program and an educational component for public involvement in surface water management. Each of these tasks will require additional public funding. On January 27 the city council authorized staff to begin investigating into an Environmental/ Surface Water Utility as a dedicated source of funding for the permit requirements. This is a similar funding source that has been implemented in a number of surrounding communities (Roseville, Oakdale, N. St. Paul, St. Paul, Woodbury, Shoreview, etc.). This system administers the charge, similar to- the sanitary sewer utility, to each property. A single family home is typically the base charge and rates vary from $2 per quarter to $15 per quarter throughout the metro area. Discussion The NPDES Phase II permit is a federal mandate as part of the 1991 Federal Clean Water Act. In general terms, the requirements and conditions of the permit are "good science ". The permit identifies a number of "minimum measures" that must be met or implemented by the community over the next 5- years. A number of the minimum measures are already goals and practices of the City of Maplewood. Recommendation It is recommended that the City Council approve the attached resolution Approving the NPDES Phase II General Permit for Municipal Separate Storm Sewer Systems, (MS4), the NPDES Phase 11 General Permit for Municipally Owned Industrial Operations, (Industrial), and authorize the City Engineer to submit the permits to the Minnesota . Pollution Control Agency, (MPCA) by the March 10, 2003 deadline as required by the 1991 Federal Clean Water Act and Minnesota Rules Chapter 7001. CIVIC RESOLUTION NO. XX -XX RESOLUTION APPROVING THE NPDES PHASE 11 GENERAL PERMIT FOR MUNICIPAL SEPARATE STORM SEWER SYSTEMS, (MS4), AND THE NPDES PHASE 11 GENERAL PERMIT FOR MUNICIPALLY OWNED INDUSTRIAL OPERATIONS, (INDUSTRIAL), PROJECT 02 -22 WHEREAS, the City of Maplewood is required to obtain coverage under the National Pollutant Discharge Elimination System (NPDES) Phase II General Permit to operate and have discharges from a Municipal Separate Storm Sewer System (MS4); and WHEREAS, the City of Maplewood is also required to obtain separate coverage under the NPDES Phase II General Permit for Municipally -Owned Industrial Operations for storm water discharges from the City's Public Works Facility; and WHEREAS, staff and the consulting firm of SEH, Inc. have prepared draft permits for the City of Maplewood; and WHEREAS,.the City Council has reviewed the ,draft permits and finds them to be in acceptable order and authorizes their submittal to the Minnesota Pollution Control Agency by the application deadline of March 10, 2003. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD IN REGULAR MEETING ASSEMBLED, that the City Council hereby adopts the following: 1. Notice of Intent to obtain coverage under the General Permit Authorization to Discharge Storm Water Associated with Municipal Separate Storm Sewer Systems, (MS4 Permit), under the National Pollutant Discharge, Elimination System/State Disposal System Permit Program. 2. Notice of Intent to obtain coverage under the General Permit Authorization to Discharge Storm Water Associated with Municipally Owned Industrial Operations,- (Industrial Permit), under the National Pollutant Discharge Elimination System/State Disposal System Permit Program. Passed and adopted this day of , 2003 Attest: Mayor City Clerk AGENDA ITEM Action by Council � AGENDA REPORT ) TO: Richard Fursman, City Manager Y g Er FROM: Chuck Vermeersch, Civil Engineer I' =` Now Charles Ahl, Pubic Works Director /City Engineer SUBJECT: Maplewood Drive West/Keller Parkway Resurfacing, Project 03 -02 — Resolution Adopting Feasibility Study DATE: February 17, 2003 Introduction /Summary The feasibility study for the Keller Parkway and Maplewood Drive West resurfacing is complete and is available for review in the office of the city engineer. Final copies of the study will be made available to the city council prior to the public hearing. The study includes information on the proposed improvements, proposed financing and probable assessments. The city council will consider accepting the feasibility study and ordering a public hearing. Background The proposed project on Keller Parkway and Maplewood Drive West extends from Keller Park to County Road C on the respective north and west frontages of Highways 36 and 61 (see attached drawing). The project was added to the Maplewood Capital Improvement Plan in 2001 as a proposed project for the 2003 construction season. The city council initiated the project by approving a resolution ordering the preparation of a feasibility study at the December 23, 2002 regular meeting. An informational letter was sent to the property owners adjacent to the proposed project. A neighborhood meeting was scheduled for February 19, 2002 to discuss the project with residents and business owners. - Recommendation It is recommended that the city council approve the attached resolution accepting the report and calling for a public hearing for 7:00 pm, Monday, March 10, 2003, for the Maplewood Drive West/Keller Parkway Resurfacing project. CJV jw Attachment: Executive Summary Site Map Resolution CITY OF MAPLEWOOD MAPLEWOOD DRIVE WEST /KELLER PARKWAY RESURFACING PROJECT CITY PROJECT 03 -02 EXECUTIVE SUMMARY The Feasibility Study and Report has been prepared for the Maplewood Drive West/Keller Parkway Resurfacing, City Project 03 -02. The proposed project involves the use of a cold -in -place recycling .process for approximately 80% of the street length and paving of a new bituminous wearing for the entire street length. Drainage improvements in conjunction with the project include replacement of deteriorating culverts and regrading of the ditch sections that have silted in over the years. The estimated costs for the proposed improvements are detailed below. These costs include a 10% construction cost contingencies and a 31.5% allowance for indirect costs. Proposed Improvement Estimated Cost Street Improvements $371,941 Storm Drainage Improvements 72 911 Total Project Cost $444 The im rovements are proposed to be financed through a combination of special p assessments to benefiting properties and Maplewood funds. Estimated funding amounts from each of the financing sources are as follows: Financing Source Amount Street Assessments $155,740 Storm Assessments $ 4 City General Tax Levy $242.J413 Total Project Cost $444,852 The. followin g is a proposed schedule for the project if the city council votes to proceed: Public Hearing /Authorize Preparation of Plans & Specs March 10, 2003 Approve Plans & Specs /Authorize Advertisement for Bids March 24, 2003 Bid Date May 2, 2003 Assessment Hearing May 12, 2003 Accept Bids /Award Contract May 12, 2003 Begin Construction May 27, 2003 Complete construction August 30,'2003 Assessments Certified to Ramsey County October 10, 2003 Based on the analysis completed as part of this report, the proposed Maplewood Drive West/Keller Parkwa y Resurfacing project is feasible, necessary and cost effective, and would be a benefit to the City of Maplewood. -Vai <e KohIman La Q C) C) ( _iF V) LIJ C) Z LLJ ry \ -KOHLMAN AVE. 1w COUNTY ROAD C C/) w 23 0 rop - 3 0 Kohl ,man ST* U), PALM C/) O V) Park Qf C �`�` C7- __J CT. 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I F F r rN Pro location Exhibit 1 Project Location Maplewood Drive West/ Keller Parkwa Resurfacin 03-02 RESOLUTION ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to resolution of the council adopted December 23 2002 p ,a report has been prepared by the city engineering division with reference to the - resurfacing of Maplewood Drive West/Keller Parkway, City project 03 -02, and this report was received by the council on February 24, 2003, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $444,850. 2. A public hearing shall be held on such proposed improvement on the 10th day of March 2003 in. the council chambers of city hall at 7 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. AGENDA ITEM AGENDA REPORT e Acts ®n by Council TO: Richard Fursman, City Manager FROM: Erin Schacht, Civil Engineer I` Charles Ahl, Director of Public works /City Engineer M®d_��� �� •� Rejected ' SUBJECT: Gladstone South Neighborhood Improvement Project, City Project 00 -03 J Resolution for Modification of the Existing Construction Contract, Change Order 2 and Change Order 3 DATE: February 18, 2003 Introduction /Summary During construction there are unforeseen changes from the original plans that often are required. The city council will consider approving the attached resolution directing the modification of the existing construction contract. Background Extra work items are described in attached Change Order No. 2 and Change Order No. 3. Change Order No. 2 is for $13,414.74 and pertains to several items not covered in the original contract, including extra traffic control, curb stop box parts and extra depth water main due to sanitary service replacements. Most of the water main related extras will be covered by St. Paul Regional Water Services. Change Order No. 3 is for $44,750.61 and for increases in several contract quantities for private driveway work from what was initially planned. Private driveway work is funded 100% through private agreements with home owners. Budget Impact Approval of this resolution would increase the construction contract by $61,299.35. This increase falls within the original project budget. It may be necessary to reapportion funding for the project. A final project recap will be done at a later date to reapportion funding. Recommendation It is recommended that the city council approve the attached resolution Directing the Modification of the Existing Construction Contract for the Gladstone South Neighborhood Improvements, Project 00 -03. EMS Attachments: Resolution Change Order No. 2 Change Order No. 3 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 00 -03, Gladstone South Neighborhood Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 00 -03, Change Order No. 2 and Change Order No. 3. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 2 in the amount of $13,414.74 and Change Order No. 3 in thetamount of .$44,750.61 The revised contract amount is $2,212,869.78. No revisions to the project budget are required at this time, as these changes fall within the original project budget. A final project recap will be done at a later date to reapportion funding based on the cost of work. CHANGE ORDER DEPARTMENT OF PUBLIC WORKS - MAPLEWOOD, MINNESOTA Project Name: Gladstone South Neighborhood Improvement Project Change Order No.: 2 Project No.: 00 -03 Date: 2 -10 -03 Contractor: Frattalone Exc. and Grading The following changes shall be made in the contract documents: (Work not covered under contract) Unit Description Unit Quantit Price Total Extra traffic control EA. 1 $5,204.90 $5,204.90 (stop signs, trail warnings, etc.) Curb stop box parts for replacement EA. 1 r $3,911.84 $3,911.84 And adjustment Extra depth water main under san. service_ s Ide St. LF 930 $1.00 $930.00 Barclay St. N LF ✓ 1 $1.00 $1,090.00 Barclay St. S. LF 1 $1.00 $1,273.00 Repair electric line @ private EA. 1 $330.00 $330.00 Driveway #1887 Dieter St. Flag pole reinstallation @ #1763 EA. 1 $675.00 $675.00 Clarence St. $675.00 TOTAL $13,414.74 Original Contract: $2,151,570.43 Net Change of Prior Change Order No. 1 to No. 2: $3,134.00 Change This Change Order: $13,414:74 I I Revised Contract: $2,168,119.17 Approved Recommended Engineer Agreed to by Contractor by Its Title CHANGE ORDER DEPARTMENT OF PUBLIC WORKS MAPLEWOOD, MINNESOTA • Improvement Project Change Order No.: 3 ro'ect Name: Gladstone South Neighborhood Improvem Project Date: 2-10-03 Project"No.: 00 -03 Contractor: Frattalone Exc. and Grading • contra documents: (increase in contract The following changes shall be made in the contra quantities) Approved o r. , i � ♦ j 1 Recommended Engineer Agreed to by Contractor by Its . T itl e Unit ' Description Unit • SY Quantit 2,1. 05 Pr- $7.80 T- $16,419-0 Private Driveways -Bit - • Cl 6 recycle for Driveways & TON v 2 $7.95 $17,831.61 Streets Subgrade Ex. C.Y. 3 $3.50 $10,500 TOTAL $44,750.61 Original Contract: $2,151,570.43 Net Change of Prior Change Order - No. 2 to No. 3: $16,548.74 Change This Change Order: $44,750.61 _ Revised Contract: $2,212,869.78 Approved o r. , i � ♦ j 1 Recommended Engineer Agreed to by Contractor by Its . T itl e AGENDA ITEM AGENDA REPORT TO: Richard Fursman, City Manager FROM: Chris Cavett, Assistant City Engineer Charles Ahl, Director of Public Works /City Engineer SUBJECT: County Road D Improvements, City Project 01 -15 Resolution for Modification of the Existing Construct DATE: February 14, 2003 Introduction /S,ummary Action by Council Date Endor d Modified Rejected ion Contract, Change Order 3 During construction there are often unforeseen changes from the original plans and specifications. The city council will consider approving the attached resolution: Directing the Modification of the Existing Construction Contract. Background The changes described in this change order (CO #3 $37,835.00) are for changes in the scope of work from what was initially planned and for work items not covered under the original contract. A memo from URS is attached which describes in detail the purpose of those changes. There were two previous change order (CO #1 & 2), approved by the city council totaling $56,693.99. Budget Impact Approval of this resolution would increase the construction contract by an additional $37,835.00. These expenses however, will fall within the original project budget. A final project reconciliation will be done at a later date to reapportion funding based on the cost of work. Recommendation It is recommended that the city council approve the attached resolution Directing the Modification of the Existing Construction Contract, (Change Order #3), for the County Road D Improvements, Project 01 -15. CIVIC jw Attachments: Resolution Change Order #3, 2 pages Memo from URS RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 01 -15, County Road D Improvements and has let a cons_ truction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 01 -15, Change Order No. 3. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 2 in the amount of $37,835.00. The revised contract amount is $1,114,181.15. No revisions to the project budget are required at this time, as these changes fall within the original project budget. A final project reconciliation will be done at a later date to reapportion the funding based on final work. S MIL MEMORANDUM Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370 -0700 Fax: (612) 373 -6847 To: Chris Cavett Copy: File:' 49392'004-1301 City of Maplewood From: Dave Brandt Date: January 27, 2003 Subject: County Road D Reconstruction — Change Order 3 Change order .3 consists of 9 separate items of work authorized during project meetings for which the contractor has provided a price to be added to the adjusted contract. 1. Repair broken electrical service at the farm. During watermain construction within the farm easement area, Friedges cut are unmarked underground electrical service from the barn to a shed. The contractor was instructed to make repair at Project Meeting 7 and the work has been completed. Payment shall be made as part of Change Order 3 in the amount of $1,200.00. 2. Install excelsior blanket around pond. Due to excessive slopes at the north edge of the new pond, adjacent to the new bike path, the contractor has been instructed to install an erosion protection device to stabilize the slope until permanent vegetative cover is established. This work has been completed. Payment shall be made as part of Change Order 3 in the amount of $2,. 500.00. 3. Establish unit price for concrete driveways. Contractor was requested to provide a unit price for Concrete Driveway Pavement. Payment shall be made as part of Change Order 3 at the new unit price of $40.00 /SY for 273.7 SY in the amount of $10,948.00. 4. Patch McKnight & Co. Rd. D. This work consists of the street repair associated with Item 3 of Change Order 2 "Connection to Existing NSPRWS Watermain at McKnight ". Work includes removal of existing pavement (in excess of 12" thickness), base paving (equivalent to the existing pavement within the McKnight roadway), milling (prior to wear replacement as directed by Ramsey County personnel to dimensions outside the required opening for the utility work), and wear placement. Payment shall be made as part of Change Order 3 in the amount of $4,500.00. 5. Install 15" HDPE culvert under pathway (includes removal of bituminous bike path & p atching). A request is made by City personnel and the farm committee to replace the new 8" culvert under the path (at the back of the barn) with a 15" HDPE pipe. The contractor was instructed to provide a lump sum price that included installation and repair to the new bike path. Payment shall be made as part of Change Order 3 in the amount of $5,150.00. 6. Install poly preformed per option A. A request is made by City personnel for the contractor to provide prices for poly preformed markings, in several configurations, as part of the wear paving of County Road D, at White Bear. This work has been completed in the configuration chosen by the City. Payment shall be made as part of Change Order 3 in the amount of $3,435.00. 7. Additional grading between pathway && barn. At the end of August, a meeting was held on site with Maplewood and URS personnel. It was determined that modifications to the new trail should be made so the trail would better blend with existing farm landscaping. Changes would include: • Modify trail grading to be less regular and better blend with existing topography. • Modify slope adjacent to the barn to maximize space available at rear access to barn and nearby shed. • Make adjustments to drainage at the west side of the path. • The entrance to the bike path from the new parking lot to be moved west to reduce slope at access. The contractor has provided a lump sum price for this work. Payment shall be made as part of Change Order 3 in the amount of $4,400.00. 8. Dig sumps, install fabric, and rock at Rainwater Gardens. A request is made by City personnel for the contractor to alter the planned construction of the rain gardens as shown on details included in the plans. A problem of slow exfiltration of the rainwater from the rainwater garden prompted the city to request construction of a rock filled sump to be constructed. Payment for 3 EA @ $600.00 /EA shall be made as part of Change Order 3 in the amount of $1,800.00. 9. Remove concrete rubble from new pond area & new parking lot area. Remove. debris from farmhouse area. During excavation of the new pond and parking lot, unknown underground concrete rubble was found within the excavation area. The contractor was authorized to remove this concrete rubble for the unit price of $150.00 /load. City personnel requested that debris be removed from an existing low area in back of the farm, adjacent to the new bike path. The contractor excavated, transported to a landfill, and disposed of this material for the unit price of $413.00 /load. Payment for 15 loads of concrete rubble at $150.00 /load and 4 loads of debris at $413.00 /load shall be made as part of Change Order 3 in the amount of $3,902.00. If you have any questions or comments regarding this matter, please call me at 612/490 -6251. Change Or to No. 1 Change This Chan g e Order: 0 days see 2 of 2 Revised Contract : Substantial Completion $1,076,346.15 . date : 8 -9 -02 Approved M ay or r Approved Engineer Agreed to by Contractor by Its se ( V n .f cc V C� CHANGE ORDER NO. 3 DEPARTMENT OF PUBLIC WORKS CITY OF MAPL EW OOD , RAM SEY COUNTY, MINNESOTA ° Project Name: d D Irn rovements County Road p Change Order No.: 3 Project No. - 2001 -15 Date : 1/2 9 /03 • Contractor . T.A. Schifs �' & Sons, Inc. Page 1 of 2 The following changes shall be made in the contract documents: Dcscrlptton Quanti1y / - Unit Unit Price Extended Cost 1. Repair broken electrical 1 /LS $1,200.00 $1,200.00 service at farm. 2. Install excelsior blanket 1 /LS $2,500.00 $2,500.00 . around pond. 3. Install concrete dri veways at 273 / SY $40.00 $10 .1 948.00 the unit price of $40.00 /SY. 4. Mc Knight Road utility 1 /LS $4 $4,500.00 patch at County Road D. 5. Install 15" HDPE under bike 1 /LS $5,150.00 $5 1 150.00 path at farm. 6. Install poly pre - formed striping 1 / LS $3A35.00 $3A35.00 per "Option A" striping plan. 7. Additional grading between 1 /LS $4,400.00 $4 bike path and the farm. subtotal $32,133.00 Contract Status Time Cost Original inal Contract : Substantial Completion . $1,019,652.16 date : 8 -9 -02 Net Change of Prior Substantial Completion $56 A N 3 date : 8 -9 -02 Change Or to No. 1 Change This Chan g e Order: 0 days see 2 of 2 Revised Contract : Substantial Completion $1,076,346.15 . date : 8 -9 -02 Approved M ay or r Approved Engineer Agreed to by Contractor by Its se ( V n .f cc V C� CHANGE ORDER NO. 3 Approved Approved Agreed to by Contractor Its -Mayor + Engineer OF -r;f�o DEPARTMENT OF PUBLIC WORKS CITY OF MAPLEWOOD RAMSEY COUNTY, MINNESOTA - Project Name . Improvements County Road D Imp Change Order No.: 3 . Project No. - 2001 -15 Date : 1/29/03 Contractor T.A. Schifsk & Sons, Inc. y Page 2 of 2 The followin g changes es shall g be made in the contract documents: Description uanti / Unit Unit Price Extended Cost 8. Dig rock sumps, place 3 / EA $600.00 $1, 800.Q0 fabric, and fill with stone. In rain gardens. 9. Remove concrete 1 US $3,902.00 $3,902.00 rubble from new Pond area & new Parking Lot area. Remove debris from farmhouse area Subtotal Page 1 of 1 = $321 Change Order 3 total = $37 Contract Status Time Cost • Original Contract . Substantial Completion $1,019,652.16 �- date : 8 -9 -02 Net Change e of Prior Substantial Completion $56,693.99 Change Order No.. 3 — date : 8 -9 -02 to No 1 : Change This Change Order b : 0 $37,835.00 ' Revised Contract : Substantial Completion p $1,114,181.15 date : 8 -9 -02 Approved Approved Agreed to by Contractor Its -Mayor + Engineer OF -r;f�o AGENDA ITEM AGENDA REPORT TO: FROM: SUBJECT: DATE: Richard Fursman, City Manager Ch I A hl Director of Public Works /City Engineer Action try Council WM E��. 11 ar es Modified Maplewood Comprehensive Stud (Sewer), Project 03 -05 - Authoriz . p p y ;1 Conduct Comprehensive Sewer Study February 18, 2003 Introduction The City ouncil approved an updated Comprehensive Plan for the entire city in 2000. Included within ty pp . that Ian was an update of the City's Sewer Comprehensive Plan. A number of errors have been • p ' development iscovered in that plan that will hamper City's redevelopment and options in the p p future. A revision to that study is recommended. Background On Janua ry 13, 2003, the city council authorized a revision to the Comprehensive Sewer Plan for southern Maplewood. Upon review of the sewer plan along with review of the AUAR for the Legacy Village a number of assumptions made within the Sewer Plan appear incorrect. A meeting with representatives from Metropolitan Council Environmental Services (MCES) indicated that these assumptions are not within the City's best interests. It is strongly recommended by staff and the MCES staff that the City resubmit the sewer portion of the Comprehensive Plan. It is recommended that the ci ty en gineer be authorized to hire a consultant as needed to supplement the study needs. A g budget of $15,000 from the sewer fund is proposed to establish the project funding. Recommendation It is recommended that the city council authorize the city engineer to hire a consultant engineer t p p o assist in the update of the Comprehensive Sewer Study of Maplewood and direct the finance director to transfer $15,000 from the sewer fund to establish a project fund. RCA jW (I CITY COUNCIL AND CITY MANAGER EVALUATION I - To provide services to citizens in a tax efficient manner. 2. Actively welcoming input from constituents 3. Working effectively as five council members and city manager 4. Providing visionary leadership while empowering staff 5. Bringing strong communication skills and integrity to the community 6. Promoting a positive image and presence for the City of Maplewood 7.. Helping continue growth and successful development of Maplewood 8. Professional development 9. Handling council — manager political difficulties that city may face as elected officials 10. Providing community with politically stable environment 11.Personal commitments to the city we serve 12. Creating city management teams and shifting roles to facilitate change agent 13. Creating city management teams that lead to more support for manager and council 14.Perform "above and beyond" what is required to accomplish things that are often unrecognized and the rewards for which "are highly uncertain at best" 15.Deep seated loyalty to the city and personally accepting and endorsing its mission 16-Communicated support to employees throughout the city organization 17.Handle conflict in minimal manner where the city manager has found strong_ support for his role as leader of his staff 18-City manager asked to express opinions on the level of support he receives from the council 19. City manager expresses his level of job satisfaction and effectiveness with his elected officials •- 20.City manager rates political stability, family desires and needs, degree of management latitude, quality of life in community, salary and benefits 21.City manager to express community characteristics, such as partisan elections, racial diversity 22. City manager to express why he wants to continue 23.Is the right chemistry present between the city manager and the community? 24.Does racial and ideological growth conflict within the community? 25.Does the diversity in Maplewood create political conflict? 26.Does the city appear in slow growth, moderate growth, or rapid growth? 27.Does the community growth in Maplewood provide continual challenges for the city manager and his staff? t 28.Do nonpartisan elections help make Maplewood's government less conflictual and produce a more stable environment for the community? 29.Does the mayor support the city manager in our council- manager form of government? 30.Is the city manager one of three types —the careerist, the administrative specialist, and the local appointee? Example) the careerist sees city .. management as a life -long occupation and is likely to move from city to city in search of greater opportunities and advancement. Example) the administrative specialist is recruited from another field, such as business management because of his or her expertise in a particular field. Example) the local appointee. is the hometown manager with deep roots who had the fewest professional ties, was likely to have the lowest level of education and experience, and demonstrates the fewest signs of either geographic or job mobility. 31.The city manager can rate his satisfaction in his work from not satisfied to highly satisfied. 32.How does the city manager view his job satisfaction? 33.Does the city manager receive support from the city council? 34.How effective is the city council as a decision making body? 35.Does the city council make decisions with speed and ease reaching consensus? 36.How well does the city council work together? 37. What degree of political and personality conflicts interfere in their work? 3 8. What favorable community conditions and government stability have combined for the city manager to work with? Mayor Bob Cardinal February 21, 2003