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HomeMy WebLinkAbout2002 12-09 City Council PacketCouncil I Mlanager's Workshop 6 :00 p. m. AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, December 9, 2002 Council Chambers, Municipal Building Meeting No. 02 -27 A. B. C. D. E. F. G. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES 1. Council/Manager Workshop- November 25, 2002 2. City Council Meeting No. 02-25 -November 25, 2002 APPROVAL OF AGENDA APPOINTMENTS /PRESENTATIONS CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Designation of Washington County Bank as Depository 3. Assessments for Unpaid Ambulance Bills for 2000 -2002 4. Write Off Uncollectible Ambulance Bills for 2000 5. Revise the 2002 Overtime Budget for Engineering 6. Street Vacation Resubmission -Cope Avenue/Duluth Street 7. Conditional Use Permit Review- Menards (2280 Maplewood Drive) 8. Conditional Use Permit Review- Rose/Rice Auto Sales (1908 Rice Street) 9. Conditional Use Permit Review - Affordable Auto Sales (1930 Rice Street) 10. Non -Union Retiree Health Savings Plan Revision H. PUBLIC HEARINGS 1. 7:00 p.m. Public Hearing on Proposed 2003 Budget and Tax Levy 2. 7:15 p.m. Moratorium on Development in South Maplewood (south of Linwood Ave.) 3. 7:30 p.m. County Road DRealignment -City Project 02 -07- Resolution Approving Final Alignment, Approving Project Budget; and Authorizing Preparation of Preliminary Report and Right of Way Map I. AWARD OF BIDS J. UNFINISHED BUSINESS 1. Highwood Farm (Highwood Avenue East) Preliminary Plat Zoning Map Change (F to R -1) K. NEW BUSINESS 1. Ramsey Washington Metro Watershed District- Update Lease for Public Works Building 2. Bush Avenue Improvements, Project 01 -04: Resolutions for Final Recapitulation of Construction Contract, (Change Order No. 3) And Acceptance of Project. 3. Ripley Avenue, Van Dyke to White Bear Ave., Project 99 -12: Resolution for Acceptance of Project 4. Proposed Settlement Police Sergeants 5. Proposed Settlement -EELS (Police Officers) L. VISITOR PRESENTATIONS M. COUNCIL PRESENTATIONS 1. 2. 3. N. ADMINISTRATIVE PRESENTATIONS 1. 2. 3. O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 770 -4523 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City ofMaplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. y . A. CALL TO ORDER B. ROLL CALL A GENDA rM4 MINUTES CITY COUNCIL /MANAGER WORKSHOP don b Council 1 1 Monday, November 25, 2002 ♦ y Council Chambers, City Hall 6:00 p.m. mn„ Dejected. � Robert Cardinal, Mayor Kenneth V. Collins, Councilmember Kathleen Juenemann, Councilmember Marvin C. Koppen, Councilmember Julie A. Wasiluk, Councilmember Others Present: City Manager Fursman Finance Director Faust Parks and Recreation Director Anderson Assistant City Manager Coleman Human Resources Director Le Fire Chief Lukin Police Chief Thomalla City Clerk Guilfoile C. APPROVAL OF AGENDA Present Present Present Present Present Councilmember Juenemann moved to approve the agenda as presented. Seconded by Councilmember Koppen Ayes -All D. NEW BUSINESS 1. Budget Presentation a. City Manager Fursman presented the report. b. Finance Director Faust presented an overview of the proposed 2003 City Budget . 2. North St. Paul Request a. Councilmember Collins received a phone call from North St. Paul Police Chief Dwight Steward regarding the land swap proposal with North St. Paul. Mr. Steward was lobbying for Mr. Collins support of the proposal. Council/Manager's Workshop 11 -25 -02 3. Group Home Meeting a. E Councilmember Collins also has received calls from numerous residents from Rolling Hills Mobile Home Park. Mr. Collins has asked for a letter of explanation and clarification from Victoria Reinhardt from Ramsey County. E. FUTURE TOPICS 1. Hillcrest Village Redevelopment Plan 2. Exploring the Possibilities of a Sister City 3. Sidewalk Study - Overall City Plan 4. Street Scape Plan F. ADJOURNMENT Councilmember Collins moved to adjourn the meeting at 6:58 p.m. Seconded by Mayor Cardinal. Ayes -All Council/Manager's Workshop 11 -25 -02 AGENDA rrEM NO.. DRAFT -- MINUTES Action by Council MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, November 25, 2002 Bate Council Chambers, Municipal Building Endorsed Meeting No. 02 -25 Modified Rejected A. CALL TO ORDER A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and was called to order at 7:00 p.m. by Mayor Cardinal. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Robert Cardinal, Mayor Present Kenneth V. Collins, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present D. APPROVAL OF MINUTES 1. Minutes from the Council/Manager Workshop, November 13, 2002 Councilmember Collins moved to approve the Council /Manager Workshop Minutes of November 13, 2002 as presented. Seconded by Councilmember Koppen - - - Ayes -All 2. Minutes from the City Council Meeting, November 13, 2002, Meeting No. 02 -24 Councilmember Juenemann moved to approve the City Council Minutes of November 13, 2002 as presented. Seconded by Councilmember Koppen Ayes -All E. APPROVAL OF AGENDA MI. Larry Cude's Retirement M2. Sand /Salt and other Environmental Issues Councilmember Koppen moved to approve the Agenda as amended. Seconded by Councilmember Juenemann Ayes -All City Council Meeting 11 -25 -02 1 F. APPOINTMENTS /PRESENTATIONS 1. 2002 National Night Out Award a. City Manager Fursman presented the report and specifics form the report. The National Association of Town Watch presented the city with a 2002 award recognizing the city's outstanding participation in America's Night Out Against Crime. Parks and Recreation Director Anderson, Chief Lukin and Chief Thomalla were recognized for their efforts. G. CONSENT AGENDA Councilmember Juenemann moved to approve the consent agenda as presented. Seconded by Councilmember Wasiluk Ayes -All 1. Approval of Claims ACCOUNTS Tl A T T A Tl T T $249,732.31 Checks #59334 thru #59404 dated 11/12/02 $69,222.89 Disbursements via debits to checking account dated 11 /1 thru 11/7/02 $90.00 Checks #59405 thru #dated 11/13/02 thru $ Checks #59406 thru #59467 dated 11/19/02 $266,562.45 Disbursements via debits to checking account dated 11/8 thru 1 1/14/02 $1,474,053.36 Total Accounts Payable Tl A X TTl !1T T $ Payroll Checks and Direct Deposits dated 11/8/02 $43,816.10 Payroll Deduction checks #91247 thru #91253 dated 11/8/02 $426,543.82 Total Payroll $1,900,597.18 GRAND TOTAL 2. Cashway Checking — Annual License Renewal Approved the annual renewal for the 2003 license for Cashway Checking. City Council Meeting 11 -25 -02 2 H. PUBLIC HEARINGS None I. AWARD OF BIDS None J. UNFINISHED BUSINESS 1. Hartford Group Development Proposal (Hajicek Property) - Resolution Ordering Preparation of Alternative Urban Areawide Review (AUAR) Environmental Study a. City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. Mayor Cardinal moved to adopt the following resolution that orders preparation of an Alternative Urban Areawide Review for the proposed development by the Hartford Group for the Hi' a1 cek property: RESOLUTION NO. 02-11-171 A RESOLUTION TO ORDER AN ALTERNATIVE URBAN AREAWIDE REVIEW (AUAR) FOR THE LEGACY VILLAGE AT MAPLEWOOD IN THE CITY OF MAPLEWOOD WHEREAS, Minnesota Rules Part 4410.3610 provides for a substitute form of Environmental Review known as an Alternative Urban Areawide Review (AUAR) process; and WHEREAS, an AUAR process allows for the environmental review of development and associated infrastructure in a particular geographic area within a jurisdiction if the local governmental unit has an adopted comprehensive plan; and WHEREAS, the adopted comprehensive plan must contain at least the following elements: a land use plan; a public facilities plan including a transportation plan; a sewage collection system policy plan; and an implementation program; and WHEREAS, the City of Maplewood (the "City") has an adopted a Comprehensive Plan containing the required elements; and WHEREAS, the City is the Responsible Governmental Unit (RGU) pursuant to Minnesota Rules Part 4410.3610 Subp. 1; and WHEREAS, the specified boundaries for the Legacy Village at Maplewood study area ( "Legacy study area ") are shown in the attached exhibit (Exhibit A) and are as follows: south of County Road D to approximately one - quarter mile north of Beam Avenue, east of Hazelwood Avenue and west of Southlawn Avenue in the City; and WHEREAS, delineated subareas and the locations of land uses anticipated to occur in the Legacy study area are shown in Exhibit A; and City Council Meeting 11 -25 -02 3 WHEREAS, the anticipated land uses in the Legacy study area are consistent with the City's adopted Comprehensive Plan; and WHEREAS, the City has determined that an Alternative Urban Areawide Review (AVAR) is the most appropriate form of environmental review provided for in the Minnesota Environmental Review Program for the Legacy Village at Maplewood study area; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUCIL OF THE CITY OF MAPLEWOOD IN REGULAR MEETING ASSEMBLED, that the City Council hereby adopts the following: 1. An order authorizing utilization of the Alternative Urban Areawide Review process, in accordance with Minnesota Rules Park 4410.3610, for the purpose of conducting a comprehensive environmental analysis for the Legacy Village at Maplewood study area, as shown on the attached Exhibit A. Seconded by Councilmember Koppen Ayes -All 2. Hartford Group Development Proposal (Hajicek Property) - Approval of Development Contract for Project and AUAR Review a. City Manger Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Koppen moved to approve the Development Contract with Hartford Group, Inc. which establishes an amount of $40,000 for consultant assistance in review of the development proposal, and authorized the City Engineer and Assistant City Manager /Community Development Director to retain consultants as needed for project review within the budget terms of the Development Project. Seconded by Councilmember Wasiluk Ayes -All 3. Hillcrest Village Redevelopment Area Project Timeline a. City Manager Fursman presented the staff report and presented specifics from the report. Councilmember Wasiluk moved to direct staff to pursue the planning process for Hillcrest Village including hiring a market analyst, a financial consultant and design consultant. Council directed staff to pursue the planning_ process for the Gladstone neighborhood including hiring a market analyst, a financial consultant and a design consultant. Seconded by Councilmember Juenemann Ayes -All 4. Highwood Farm (Highwood Avenue East) Preliminary Plat Zoning Map Change (F to R -1) City Council Meeting 11 -25 -02 4 a. City Manager Fursman presented the staff report, and presented specifics from the report. b. Charles Cox, applicant, representing CIC Development, Inc., requested an extension until the 12/09/02 Council Meeting. Councilmember Juenemann moved to table action on the proposed Highwood Farms prelimingg plat until December 9, 2002, when the applicants have submitted the plans and applications for town houses on the site. Seconded by Councilmember Koppen Ayes -All K. NEW BUSINESS 1. Intoxicating Liquor License - Bradley Karl -The Chalet -1820 Rice Street a. City Manager Fursman presented the staff report. b. City Clerk Guilfoile presented specifics from the report. C. Bradley Karl, applicant, 4324 Heritage Drive, Vadnais Heights spoke about the application. Councilmember Wasiluk moved to approve the intoxicating and Sunday liquor license applications for the Chalet at 1820 Rice Street. Seconded by Councilmember Koppen Ayes -All 2. Comfort Bus Sanitary Sewer Repair, Project 01 -21: Resolutions for Final Recapitulation of Construction Contract, (change Order No. 1) and Acceptance of Project. a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Koppen moved to approve the following two resolutions for the Comfort Bus Sanitary Sewer repair, City Project 01 -21: Final Recapitulation of the Construction Contract and Acceptance of the Project: RESOLUTION 02 -11 -172 FINAL RECAPITULATION OF CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 01 -21, Comfort Bus Sanitary Sewer Repair, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, construction has now been completed with increases in the quantity of some contract unit price items that have.resulted in a final project cost greater than the original contract amount, and City Council Meeting 11 -25 -02 WHEREAS, it is now necessary that said final contract be modified and designated as Improvement Proj ect 01 -21, Final Recapitulation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Final Recapitulation in the amount of $22,591.05, which includes Change Order No. 2 and Change Order No. 3. The final contract amount is $132,963.05. The finance director is hereby authorized to make the financial transfers necessary to implement the revised financing plan for the project. The revised project financing plan is as follows: Sanitary Sewer Fund $170 RESOLUTION 02 -11 -173 ACCEPTANCE OF PROJECT WHEREAS, the city engineer for the City of Maplewood has determined that Comfort Bus S anitary S ewer Repair, City Proj ect 01 -21, is complete and maintenance of these improvements is accepted by the city. Release of any retainage or escrow is hereby authorized. Seconded by Councilmember Wasiluk Ayes -All 3. Hillcrest Animal Hospital Water Main Improvement, Proj ect 01 -28 : Resolution for Modification of Existing Construction Contract, Change Orders No. 2 & 3 a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Wasiluk moved to approve the following resolution Directing the Modification of the Existing Construction Contract for the Hillcrest Animal Hospital Water Main Improvement, Proj ect 01 -28 : RESOLUTION 0211 -174 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 01 -28, Hillcrest Animal Hospital Water Main Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 01 -28, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 in the amount of $8,424.29. The revised contract amount is $77,164.29. City Council Meeting 11 -25 -02 No revisions to the project budget are required at this time, as these changes fall within the original project budget. Seconded by Councilmember Koppen Ayes -All 4. Approve Assessment Rates for the 2003 Street Reconstruction Projects a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Koppen moved to approve the updated assessment rates as outlined in the Maplewood Pavement Management Policy. Seconded by Councilmember Juenemann Ayes -Mayor Cardinal, Councilmembers Collins, Juenemann, and Koppen Nays - Councilmember Wasiluk 5. Metro Supervisory Association 2003 -2004 Labor Agreement a. City Manager Fursman presented the staff report. b. Human Resources Director Le presented specifics from the report. Councilmember Collins moved to approve the two -year labor agreement between the City and the Metro Supervisory Association. Seconded by Councilmember Koppen Ayes -All L. VISITOR PRESENTATIONS 1. Carol Gervais, 1373 Rolling Hills Drive- Mobile Home Ordinance Concerns 2. Mark Verness, 1837 McKnight Road - Wetland Ordinance Protection 3. Floyd Olson, 1570 E. Larpenteur- Mobile Home Ordinance Concerns 4. James Paste, Director of All parks Alliance for Change- Mobile Home Ordinance Concerns 5. Jesse England, 1105 Bellcrest Drive- Mobile Home Ordinance Concerns 6. Jim Stukenschmidt, 970 Frost Avenue- Mobile Home Ordinance Concerns 7. Paul Severan, St. Paul Cabins- Mobile Home Ordinance Concerns 8. Martin Marti, representing Lutheran Church of Peace -lack of Affordable Housing 9. Rick Gellman, 1105 Bellcrest Avenue- Mobile Home Ordinance Concerns 10. Gary Pierson, 1209 Antelope Way- Mobile Home Ordinance Concerns 11. Rick Gellman- Second Appearance 12. Ann Evans, Lutheran Church of Peace representative- Mobile Home Ordinance Concerns 13. Floyd Olson - Second Appearance M. COUNCIL PRESENTATIONS 1. Emergency Management -Mayor Cardinal announced that Larry Cude has retired after 22 years of service. City Council Meeting 11 -25 -02 7 2. Sand /Salt & Other Environmental Issues - Councilmember Wasiluk asked for a report about how much sand and salt the city uses on the street compared to the county and state. N. ADMINISTRATIVE PRESENTATIONS 1. Summary Judgment -City Attorney Kelly noted a summary judgment was issued by the United States Court of Appeals (regarding plaintiffs Robert Zick and Kevin Berglund) with the decision being affirmed by the District Court. 2. Special Budget Meeting- December 2, 7:00 p.m. in the Council Chambers. 0. ADJOURNMENT Councilmember Wasiluk moved to adjourn the meeting at 8:50 p.m. Seconded by Councilmember Juenemann Ayes -All City Council Meeting 11 -25 -02 8 H AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: December 2, 2002 AGENDA NO. G -1 Action by Council � Date — - Modificed ejected Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE $84,601.54 Checks #59468 thru #59537 dated 11/22 thru . 11/26/02 $3,432,294.85 Disbursements via debits to checking account dated 11115 thru 11/22/02 $556,072.10 Checks #59538 thru #59587 dated 12/3/02 $9,162,244.68 Disbursements via debits to checking account dated 11/25 thru 11/29/02 $13,235,213.17 Total Accounts Payable PAYROLL $399,725.99 Payroll Checks and Direct Deposits dated 11/22/02 $23,731.75 Payroll Deduction checks #91512 thru #91516 dated 11/22/02 $423,457.74 Total Payroll $13,658,670.91 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 770 -4513 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. hu attachments PARNANCEMORMAGMApCIAR 120202.doc 1 vchlist Check Register Page: 1 11122/2002 10:5' :27AM City of Maplewood Check Date Vendor 59468 11/26/2002 00055 59469 11/26/2002 00111 59470 11/26/2002 02658 59471 11/26/2002 00021 59472 11/26/2002 01811 59473 11/26/2002 02667 59474 11/26/2002 00198 59475 11/26/2002 02502 59476 11/26/2002 00096 59477 11/26/2002 02329 59478 11/26/2002 00231 59479 11/26/2002 02120 59480 11/26/2002 02624 59481 11/26/2002 00279 59482 11/26/2002 00307 59483 11/26/2002 00319 59484 11/26/2002 00331 59485 11/26/2002 02519 59486 11/26/2002 02668 59487 11/26/2002 00415 59488 11/26/2002 00417 59489 11/26/2002 00412 59490 11/26/2002 00422 59491 11/26/2002 00449 59492 11/26/2002 00463 59493 11/26/2002 00527 59494 11/26/2002 02642 59495 11/26/2002 02495 59496 11/26/2002 00585 59497 11/26/2002 00589 59498 11/26/2002 00657 59499 11/26/2002 02669 AFFORDABLE ENGRAVING ANIMAL CONTROL SERVICES INC AVENET LLC AWD COOLERS OF MINNESOTA BERNATELLO'S PIZZA INC BIESANZ, OAKLEY BOARD OF WATER COMMISSIONERS BOHMBACH, JOSHUA BP /AMOCO OIL COMPANY BRINK, TROY BUCHE, JOETTE CAPRA'S UTILITIES INC CARGILL INCORPORATED CEMSTONE PRODUCTS CO. COLLINS ELECTRICAL CONST. CO. CONCRETE FORM ENGINEERS INC COPYMED INCORPORATED CORNER KICK CY'S UNIFORMS DON'S PAINT & BODY SHOP DON'S RODENTS DONALD SALVERDA & ASSOCIATES DRAMA KIDS, THE EDEN SYSTEMS INC EMERGENCY APPARATUS MAINT. FOREST PRODUCTS SUPPLY CO GALLES CORP GEPHART ELECTRIC GOPHER STATE ONE -CALL GRAF, DAVE HEMQUIST, MICHAEL HENDERSON, MICHAEL 59500 11/26/2002 00719 INDEPENDENT SCHOOL DIST #622 59501 11/26/2002 00779 K D HOMES INC 59502 11/26/2002 00785 KAMCOM TECHNOLOGIES 59503 11/26/2002 02628 KEVIN TRAMM CONSTRUCTION 59504 11/26/2002 02552 59505 11/26/2002 00818 59506 11/26/2002 00827 Description /Account KP FLOORCOVERINGS INC KRINKIE HTG & AIR CONDITIONING LMCIT NAME PLATE PATROL & BOARDING FEES ONE TIME LICENSE FEE WEB SERVICE WATER SERVICE MERCH FOR RESALE MERCH FOR RESALE REIMBURSE FOR MEAL - VOLUNTEERS MONTHLY WATER UTIL - 10/4 TO 11/8 REIMBURSE MILEAGE & VEH ALLOW 1 FUEL REIMBURSE FOR SAFETY BOOTS REIMBURSE FOR EMT CLASS REF GRADING ESC - 2439 -1 SPRINGSID DEICING SALT DEICING SALT 29.5 YARDS CEMENT - INCLUDES TAX REPLACE LIGHT POLE REWORK LIFT STATION #10 CONTROLS RENTAL SIDWALK FORMS & OIL FORM OIL INVESTIGATIVE REPORTS ROOM RENTAL - SUMMER SOCCER LEGACY BODY ARMOR LEGACY BODY ARMOR REPAIR 1997 FORD CROWN VIC PROGRAM SUPPLIES EFFECTIVE MANAGEMENT PROGRAM DRAMA CLASSES INSTRUCTOR TRAINING FOR HR MODULE OF EDEN S PARTS FOR VEH - MEDIC 7 REF GRADING ESC - 2650 MAPLEWOOD JANITORIAL SUPPLIES REPAIR PRKG LOT & TRAIL LIGHT POLE LOCATE TICKETS KARATE INSTRUCTOR REIMBURSE FOR HALLOWEEN SUPPLI DANKA COPIER USAGE - AUG 2001 DANKA COPIER USAGE - JUL 2001 DANKA COPIER USAGE - SEP 2001 DANKA COPIER USAGE - NOV 2001 DANKA COPIER USAGE - OCT 2001 NATURE CENTER HOUR STICKERS REF GRADING ESC - 2519 BETH CT E PC SYSTEMS REF GRADING ESC - 1655 CO RD D E REF GRADING ESC - 1639 CO RD D E REF GRADING ESC - 1657 CO RD D E REF GRADING ESC - 1651 CO RD D E REF GRADING ESC - 1669 CO RD D E REF GRADING ESC - 1663 CO RD D E PROD 01 -13 ESCROW RELEASE CARPET FOR FIRE STATION MTG ROO REPAIR FURNACE WORK COMP AUDIT - JUN THRU JUL 2 Amount 8.61 927.47 2,120.00 319.02 156.00 117.00 76.66 29.10 36.17 9.82 110.49 100.00 518.29 4,848.78 5,489.64 2,900.32 2,485.00 2,506.34 155.15 37.45 25.17 615.00 635.00 635.00 4,859.45 14.64 822.43 600.00 37.50 200.00 2,226.16 79.88 1,716.37 7.75 1 52.75 42.13 579.59 521.74 541.47 450.00 347.26 32.46 1,053.01 3,492.35 5,311.23 1,033.29 1,033.29 1,033.29 1,046.58 1,046.58 312.63 3,750.00 226.24 2,346.00 vchllst Check Register Page: 2 11/22/2002 10:51:27AM City of Maplewood Check Date 59507 11/26/2002 59508 11/26/2002 59509 11/26/2002 Ve ndor Descri oti on /Account 00837 00896 00932 LAKE SUPERIOR COLLEGE MCMA MAPLEWOOD BAKERY MN DOT RECERTI FCATION CLASS SWEDISH GUESTS DINNER BIRTHDAY CAKES BIRTHDAY CAKES STATUS HARDWARE /MAI NT - DEC DSL SERVICE MCC POOL AREA - DEHUMIDIFICATION STAPLES FENCING INSTRUCTOR PERA LIFE INS (P /R DEDUCTED IN NOV) COMMAND SPANISH - LAW ENFORCEM MONTHLY UTI L - 10/3 TO 11/5 SEWER & SECURITY LIGHT SEWER REIMBURSE MILEAGE & PRKG 9/23 - 10 REF KEVIN ROGERS - AMB 02017313 REF MARJORIE GARDNER - BASKETBAL MERCH FOR RESALE MERCH FOR RESALE MERCH FOR RESALE ANNUAL MEMBERSHIP REPLACE COMBUSTION AIR SWITCH VARIOUS BITUMINOUS MATERIALS NO 9 POINSETTIA PLANTS - MCC 10 POINSETTIA PLANTS - CITY HALL TEMPERATURE CONTROL AND UNIT RE DUCT MOUNT HUMIDTY TRANSMITTER REPAIR HOT GAS BYPASS MN DOT RECERTIFICATION CLASS FERTILIZE GROUNDS - FIRE STATION TOW FORFEITURE VEHICLES FLASHLIGHT BATTERIES RADIO HOLDER SHIRTS GIS WORK ON SAN SEWER SYSTEM COMM PLUMBING INSPECTIONS WEATHER SRVS & PAGER RENTAL COPIER LEASE PYMT IRRIGATION BLOWOUT - OCT PROJ 01 -14 TEMPORARY LIGHTING 59510 11/26/2002 00945 59511 11/26/2002 01819 59512 11/26/2002 02202 59513 11/26/2002 00983 59514 11/26/2002 01930 59515 11/26/2002 01126 59516 11/26/2002 02443 59517 11/26/2002 01175 MASYS CORP MCLEOD USA MECHANICAL SYSTEMS DESIGN INC METRO SALES INC MN SWORD PLAY NCPERS GROUP LIFE INS 612001 NORMANDALE COMMUNITY COLLEGE NORTH ST PAUL, CITY OF 59518 11/26/2002 01213 OLSON, JULIE 59519 11/26/2002 00001 ONE TIME VENDOR 59520 11/26/2002 00001 ONE TIME VENDOR 59521 11/26/2002 01254 PEPSI -COLA COMPANY 59522 11/26/2002 01360 REINHART FOODSERVICE 59523 11/26/2002 01446 SENSIBLE LAND USE COALITION 59524 11/26/2002 02229 SNELL MECHANICAL INC 59525 11/26/2002 01574 T.A. SCHIFSKY & SONS, INC 59526 11/22/2002 01587 TARTAN MUSIC DEPARTMENT 59527 11/26/2002 01615 THERMO -DYNE, INC. 59528 11/26/2002 01026 TRANSPORTATION, DEPT OF 59529 11/26/2002 01654 TRUGREEN- CHEMLAWN #4635 59530 11/26/2002 01669 TWIN CITIES TRANSPORT & 59531 11/26/2002 01683 UNIFORMS UNLIMITED INC 59532 11/26/2002 02508 VISUAL GIS SOLUTIONS 59533 11/26/2002 01734 WALSH, WILLIAM P. 59534 11/26/2002 01753 WEATHER WATCH, INC. 59535 11/26/2002 02410 WELLS FARGO LEASING INC 59536 11/26/2002 02243 WINDSOR COMPANIES INC 59537 11/26/2002 01190 XCEL ENERGY Amount 100.00 50.00 91.50: 91.50 738.68 142.03 .1,001.27 96.43 390.00 261.00 3,312.00 1,351.96 401.92 218.29 44.41 192.48 55.00 678.35 242.05 436.16 200.00 308.86 2,543.59 162.00 180.00 3,391.86 342.10 1,496.53 100.00 94.79 159.76 71.89 24.44 66.90 78.13 462.76 595.00 1,185.35 85.00 3,380.00 70 Checks in this report Total checks: 84,601.54 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 11/14/02 11/15/02 MN State Treasurer Drivers License /Deputy Registrar 13,009.02 11/14/02 11/15/02 DCRP /Flex account DCRP & Flex plan payments 23.10 11/15/02 11/18/02 MN State Treasurer Drivers License /Deputy Registrar 20 11/17/02 11/18/02 MN Dept of Natural Resources DNR electronic licenses 385.50 11/18/02 11/19/02 MN State Treasurer Drivers License /Deputy Registrar 12 11/08/02 11/19/02 MN Dept of Revenue Sales Tax 11,116.00 11/19/02 11/20/02 MN State Treasurer Drivers License /Deputy Registrar 9 11/20/02 11/20/02 US Bank Investment purchase 1 11/20/02 11/20/02 JP Morgan Chase Investment purchase 2 11/20/02 11/21/02 MN State Treasurer Drivers License /Deputy Registrar 7 11/21/02 11/21/02 DCRP /Flex account DCRP & Flex plan payments 1,312.30 11/21/02 11/22/02 MN State Treasurer Drivers License /Deputy Registrar 5 11/22/02 11/22/02 ICMA (Vantagepointe) Deferred Compensation 6 11/08/02 11/22/02 MN Dept of Revenue Fuel Tax 268.00 11/21/02 11/22/02 MN Dept of Natural Resources DNR electronic licenses 456.50 11/15/02 11/22/02 Elan Financial Services Purchasing card items 39,544.92 TOTAL 3 rA! vchlist Check Register Page: 11/27/2002 11:05:50AM City of Maplewood Check Date Vendor 59538 12/3/2002 01047 3M 59539 12/3/2002 00081 AMERICAN DESIGNER CLASSICS INC 59540 12/3/2002 00111 ANIMAL CONTROL SERVICES INC 59541 12/3/2002 02676 AVALON HOMES 59542 12/3/2002 00174 BELDE, STAN 59543 12/3/2002 02671 BLOOMSCAPES INC 59544 12/3/2002 00198 BOARD OF WATER COMMISSIONERS 59545 12/3/2002 00204 BONESTROO & ASSOCIATES 59546 12/3/2002 02624 CARGILL INCORPORATED 59547 12/3/2002 00380 DAVIES WATER EQUIPMENT CO. 59548 12/3/2002 02207 DELTA DENTAL PLAN OF MN 59549 12/3/2002 00529 FORTIS BENEFITS INSURANCE CO 59550 12/3/2002 00543 GE CAPITAL 59551 12/3/2002 00644 HEALTHPARTNERS 59552 12/3/2002 00668 HIEBERT, STEVEN 59553 12/3/2002 00393 LABOR & INDUSTRY, DEPT OF 59554 12/3/2002 00839 LAMETTI & SONS INC 59555 12/3/2002 00932 MAPLEWOOD BAKERY 59556 12/3/2002 00935 MAPLEWOOD FIRE FIGHTERS RELIEF 59557 12/3/2002 00966 MEDICA CHOICE. 59558 12/3/2002 02442 MERCER GROUP INC, THE 59559 12/3/2002 00985 METROPOLITAN COUNCIL 59560 12/3/2002 02672 MLK HOLIDAY BREAKFAST 59561 12/3/2002 01085 MN LIFE INSURANCE 59562 12/3/2002 01058 MN SHREDDING LLC 59563 12/3/2002 01103 MOODY'S INVESTORS SERVICE 59564 12/3/2002 02673 MOTION MOTORS 59565 12/3/2002 01114 MULVANEY, DENNIS 59566 12/3/2002 01149 NATURAL RESOURCES RESTOR INC 59567 12/3/2002 01213 OLSON, JULIE 59568 12/3/2002 00001 ONE TIME VENDOR 59569 12/3/2002 00001 ONE TIME VENDOR 59570 12/3/2002 00001 ONE TIME VENDOR 59571 12/3/2002 01269 PIPE SERVICES INC 59572 12/3/2002 01270 PITNEY BOWES INC 59573 12/3/2002 02674 RESOURCE PROFESSIONAL ALLIANCE 59574 12/3/2002 02675 RO -SO CONTRACTING INC 59575 12/3/2002 01409 S.E.H. 59576 12/3/2002 01418 SAM'S CLUB DIRECT 59577 12/3/2002 02677 SPECIALTY CONSTRUCTION SRV INC 59578 12/3/2002 01504 ST PAUL, CITY OF 59579 12/3/2002 01560 SUPERIOR SERVICES INC Description /Accoun WHITE SCOTCHLITE REFL REF GRADING ESC - 651 HUNTINGTON C PATROL & BOARDING FEES REF SEWER ESC - 1955 DESOTO ST NO K -9 HANDLER - DEC PROJ 01 -14 RE- TRANSPLANT LANDSCAF MONTHLY WATER - BILL DATE 11/20 & 12 RESTORATION & MGMT PLAN - BEAVER DEICING SALT DEICING SALT CREDIT - UL IMPACT W /EVENT DATALO UL IMPACT W /PUMP & EVENT DATALO MONTHLY PREMIUM LT DISK FICA TAXES 4006453/0/0 RICOH COPIER LEASE 11/12 TO 12/12 MONTHLY PREMIUM K -9 HANDLER - DEC BOILER PERMITS PROJ 01 -21 COMFORT BUS - FINAL PYM MEETING REFRESHMENTS MEETING REFRESHMENTS REQUIRED CITY CONTRIBUTION MONTHLY PREMIUM FIRE & EMS STRATEGIC BUSINESS PLA WASTEWATER - DEC MLK HOLIDAY BREAKFAST /PROGRAM MONTHLY PREMIUM PAPER SHREDDING BOND ISSUE VOTING FEE BIOHAZARD CLEAN UP - SQUAD REIMBURSE FOR SAFETY SHOES CUT BUCKTHORN, HERBICIDE STUMPS, REIMBURSE MEALS & PRKG 10/31 TO 1 REIMBURSE MEALS & PRKG 11/1 TO 11 REF DANIEL FRENETTE - MCC PROGRA REF BARBARA IRISH - MCC PROGRAM REF CYNTHIA SILVA - MCC PROGRAM PROJ 00 -03 SEWER INSPECTION 11/7 POSTAGE RESET CHARGES CONFERENCE REGISTRATION PROJ 02 -02 MARKHAM POND PYMT ##2 PROJ 02 -02 PROF SRVS - OCT PROJ 01 -21 PROF SERVICES - OCT PROJ 01 -23 PROF SRVS - OCT BIRTHDAY PARTIES MERCH FOR RESALE PROGRAM SUPPLIES PROGRAM SUPPLIES PROGRAM SUPPLIES MERCH FOR RESALE MERCH FOR RESALE REF GRADING ESC - 3100 ARIEL ST N RADIO MAINT - OCT RECYCLING - OCT Amount 315.51 1,015.62 1,326.08 500.00 35.00 2,956.97 569.26 375.00 9,509.55 1,582.19 - 745.50 1,106.54 8,428.70 380.46 321.54 18,080.31 35.00 80.00 132,963.05 5.92 7.45 41,874.00 86, 092.93 4,250.00 176,267.20 30.00 3,176.79 49.95 3,830.00 75.00 110.00 1,000.00 51.61 20.71 45.00 12.00 10.00 1,490.13 38.00 199.00 10,896.50 209.67 781.94 2,888.77 87.25 120.13 426.94 189.09 153.77 105.50 203.15 4,220.14 2,236.09 19,123.34 vchlist Check Register Page: 2 11/27/2002 11:05:50AM City of Maplewood Check Date Vendor Description /Account 59580 12/3/2002 01574 59581 12/3/2002 01591 59582 12/3/2002 01580 59583 12/3/2002 02203 59584 12/3/2002 02290 59585 12/3/2002 02464 59586 12/3/2002 02589 59587 12/3/2002 01734 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS NO 268.01 TAYLOR SALES, INC. REPLACED GEAR BOX 302.25 TSE, INC. JANITORIAL SRVS - 9/19 TO 10/16 750.19 UNUM LIFE INSURANCE - LTD MONTHLY PREMIUM 2,881.68 UNUM LIFE INSURANCE - STD SHORT -TERM DIASABILITY - DEC 1,140.84 US BANK PAYING AGENT FEE 87.50 PAYING AGENT FEE 175.00 US BORING INC PROJ 01 -28 WATER MAIN EXT PYMT #2 10,979.15 WALSH, WILLIAM P. COMM PLUMBING INSPECTIONS 374.23 50 Checks in this report Total checks : 5569072.10 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 11/22/02 11/25/02 MN State Treasurer Drivers License /Deputy Registrar 7 11/22/02 11/25/02 U.S. Treasurer Federal Payroll Tax 78,416.75 11/25/02 11/26/02 MN State Treasurer Drivers License /Deputy Registrar 11,798.08 11/22/02 11/26/02 MN State Treasurer State Payroll Tax 15 11/22/02 11/26/02 P. E. R.A. P. E. R. A. 44 11/22/02 11/26/02 Federal Reserve Bank Savings Bonds 350.00 11/25/02 11/26/02 Pitney Bowes Postage 3,000.00 11/26/02 11/26/02 Wells Fargo Investment purchase 8,973,435.00 11/26/02 11/27/02 MN State Treasurer Drivers License /Deputy Registrar 13 11/22/02 11/27/02 WI Dept of Revenue State Payroll Tax 1 11/27/02 11/29/02 MN State Treasurer Drivers License /Deputy Registrar 10,002.72 11/27/02 11/29/02 DCRP /Flex account DCRP & Flex plan payments 3 TOTAL 9 7 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 3 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 11/22/02 COLLINS, KENNETH 357.47 dd 11/22/02 JUENEMANN, KATHLEEN 357.47 dd 11/22/02 KOPPEN, MARVIN 3 57.47 dd 11/22/02 DARST, ROBERTA 1,265.66 dd 11/22/02 FURSMAN, RICHARD 4,396.52 dd 11/22/02 SCHLINGMAN, PAUL 1,951.14 dd 11/22/02 SEEGER, GERALD 466.24 dd 11/22/02 SWANSON, LYLE 1,585.89 dd 11/22/02 CARLSON, THERESE 2,017.98 dd 11/22/02 LE, SHERYL 3,4 87.99 dd 11/22/02 FAUST, DANIEL 3,637.14 dd 11/22/02 URBANSKI, HOLLY 1,788.64 dd 11/22/02 ANDERSON, CAROLE 985.21 dd 11/22/02 BAUMAN, GAYLE 2 dd 11/22/02 JACKSON, MARY I , 664.74 dd 11/22/02 KELSEY, CONNIE 616.37 dd 11/22/02 TETZLAFF, JUDY 1,602.34 dd 11/22/02 FRY, PATRICIA I , 9 82.64 dd 11/22/02 GUILFOILE, KAREN 2,472.00 dd 11/22/02 OSTER, ANDREA 1,611.95 dd 11/22/02 CAROE, JEANETTE 1, 666.95 dd 11/22/02 JAGOE, CAROL 1,497.13 dd 11/22/02 JOHNSON, BONNIE 993.81 dd 11/22/02 OLSON, SANDRA 1,357.27 dd 11/22/02 WEAVER, KRISTINE 1,703.05 dd 11/22/02 CORCORAN, THERESA 1,053.74 dd 11/22/02 MARTINSON, CAROL 1,503.93 dd 11/22/02 POWELL, PHILIP 100.59 dd 11/22/02 SPANGLER, EDNA 187.00 dd 11/22/02 THOMALLA, DAVID 3,279.51 dd 11/22/02 ABEL, CLINT 1,507.08 dd 11/22/02 ALDRIDGE, MARK 2,280.81 dd 11/22/02 ANDREWS, SCOTT 3,332.62 dd 11/22/02 BAKKE, LONN 2,121.44 dd 11/22/02 BANICK, JOHN 2,846.10 dd 11/22/02 BELDE, STANLEY 2478.59 dd 11/22/02 BIERDEMAN, BRIAN 1,567.68 dd 11/22/02 BOHL, JOHN 2,519.32 dd 11/22/02 BUSACK, DANIEL 2,023.70 dd 11/22/02 DOBLAR, RICHARD 1,928.73 dd 11/22/02 HALWEG, KEVIN 2,568.74 dd 11/22/02 HEINZ, STEPHEN 2,640.87 dd 11/22/02 HIEBERT, STEVEN 2418.11 dd 11/22/02 JOHNSON, KEVIN 3,833.97 3 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD � CHECK ## CHECK DATE EMPLOYEE NAME AMOUNT dd 11/22/02 KAKIS, FLINT 4 dd 11/22/02 KONG, TOMMY 1 dd 11/22/02 KROLL, BRETT 1, 694..1 6 dd 11/22/02 KVAM, DAVID 2 dd 11/22/02 LARSON, DANIEL 2,863.00 dd 11/22/02 LU, JOHNNIE 1,768.49 dd 11/22/02 MARINO, JASON 1,627.27 dd 11/22/02 MARTIN, JERROLD 1, 627.27 dd 11/22/02 METRY, ALESIA 1,446.30 dd 11/22/02 OLSON, JULIE 2, 122.94 dd 11/22/02 PALMA, STEVEN 2,261.56 dd 11/22/02 PIKE, GARY 2,185.37 dd 11/22/02 RABBETT, KEVIN 2,702.72 dd 11/22/02 STEFFEN, SCOTT 2 dd 11/22/02 STOCKTON, DERRELL 2,202.09 dd 11/22/02 SZCZEPANSKI, THOMAS 2 dd 11/22/02 THIENES, PAUL . 2,249.17 dd 11/22/02 TRAN, JOSEPH 1,.507.08 dd 11/22/02 WATCZAK, LAURA 2 dd 11/22/02 WENZEL, JAY 2,25 8.99 dd 11/22/02 XIONG, KAO 1,535.17 dd 11/22/02 BARTZ, PAUL 2,3 82.97 dd 11/22/02 BERGERON, JOSEPH 200.28 dd 11/22/02 CROTTY, KERRY 2463.25 dd 11/22/02 DUGAS, MICHAEL 1,778.99 dd 11/22/02 DUNK, ALICE 2487.70 dd 11/22/02 EVERSON, PAUL 1,884.80 dd 11/22/02 FLOR, TIMOTHY 3,245.35 dd 11/22/02 FRASER, JOHN 2,919.18 dd 11/22/02 HALWEG, JODI L558.57 dd 11/22/02 KATZMAN, BARBARA 1 dd 11/22/02 PARSONS, KURT 1,947.36 dd 11/22/02 ROSSMAN, DAVID 2,272.59 dd 11/22/02 DAWSON, RICHARD 1,579.54 dd 11/22/02 DUELLMAN, KIRK 1 dd 11/22/02 JOHNSON, DOUGLAS 1 dd 11/22/02 NOVAK, JEROME 1, 5 79.54 dd 11/22/02 PETERSON, ROBERT 1,656.54 dd 11/22/02 SVENDSEN, RONALD 1,271.94 dd 11/22/02 GERVAIS -JR, CLARENCE 2,289.90 dd 11/22/02 BOYER, SCOTT 1 dd 11/22/02 FEHR, JOSEPH 1,975.06 dd 11/22/02 FLAUGHER, JAYME 2,066.00 dd 11/22/02 LAFFERTY, WALTER 1,954.26 dd 11/22/02 LINK, BRYAN 1 1 741.70 dd 11/22/02 PACOLT, MARSHA 1,941.35 � CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 10 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 11/22/02 RABINE, JANET 1,975..06 dd 11/22/02 SCHAULS, ADAM 158.30 dd 11/22/02 STAHNKE, JULIE 1, 97 5.06 dd 11/22/02 LUKIN, STEVEN 31#024.91 dd 11/22/02 SVENDSEN, RUSTIN 2,415.14 dd 11/22/02 ZWIEG, SUSAN 1 dd 11/22/02 D OLLERSCHELL, ROBERT 260.67 dd 11/22/02 AHL, R. CHARLES 3,655.26 dd 11/22/02 NIVEN, AMY 1,015.76 dd 11/22/02 PRIEFER, WILLIAM 2,25 8.34 dd 11/22/02 WEGWERTH, JUDITH 1,611.94 dd 11/22/02 BRINK, TROY L351.70 dd 11/22/02 DEBILZAN, THOMAS 1,607.14 dd 11/22/02 EDGE, DOUGLAS 1,716.15 dd 11/22/02 KANE, MICHAEL 2 dd 11/22/02 LUTZ, DAVID 1,708.88 dd 11/22/02 MEYER, GERALD 604.48 dd 11/22/02 NAGEL, BRYAN L847.14 dd 11/22/02 OSWALD, ERICK 1 dd 1 1/22/02 TEVLIN, TODD 1 dd 11/22/02 BOHMBACH, JOSHUA 152.10 dd 11/22/02 CAVETT, CHRISTOPHER 2,855.93 dd 11/22/02 DUCHARME, JOHN 2 dd 11/22/02 LINDBLOM, RANDAL 2,119.18 dd 11/22/02 PECK, DENNIS 2,143.94 dd 11/22/02 PRIEBE, WILLIAM 2,222.78 dd 11/22/02 SCHACHT, ERIN 1,923.98 dd 11/22/02 ANDERSON, BRUCE 3,502.00 dd 11/22/02 DOHERTY, KATHLEEN 1,611.94 dd 11/22/02 MARUSKA, MARK 2,369.00 dd 11/22/02 NAUGHTON, JOHN 1,379.94 dd 11/22/02 SCHINDELDECKER, JAMES 1 dd 11/22/02 BIESANZ, OAKLEY 1,277.39 dd 11/22/02 GREW- HAYMAN, JANET 1,168.93 dd 11/22/02 HUTCHINSON, ANN 1,921.54 dd 11/22/02 KOS, HEATHER 292.50 dd 11/22/02 NELSON, JEAN 1 dd 11/22/02 GAYNOR, VIRGINIA 1,739.14 dd 11/22/02 COLEMAN, MELINDA 3 dd 11/22/02 EKSTRAND, THOMAS 2 dd 11/22/02 KROLL, LISA 985.55 dd 11/22/02 LIVINGSTON, JOYCE 821.76 dd 11/22/02 SINDT, ANDREA L331.94 dd 11/22/02 THOMPSON, DEBRA 833.58 dd 11/22/02 YOUNG, TAMELA 1,231.94 dd 11/22/02 BERG O, CHAD 1 10 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 11 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 11/22/02 FINWALL, SHANN L820.74 dd 11/22/02 ROBERTS, KENNETH 2,207.15 dd 11/22/02 CARVER, NICHOLAS 2 dd 11/22/02 FISHER, DAVID 2,608.78 dd 11/22/02 SWAN, DAVID 364.00 dd 11/22/02 KONEWKO, DUWAYNE 2,224.44 dd 11/22/02 ANZALDI, MANDY 602.00 dd 11/22/02 BJORK, BRANDON 61.88 dd 11/22/02 FINN, GREGORY 103.74 dd 11/22/02 FLUG, ELAINE 74.00 dd 11/22/02 GAETZ, HOLLY 112.00 dd 11/22/02 GRAF, MICHAEL 102.74 dd 11/22/02 KELLY, LISA 1,226.43 dd 11/22/02 ROBBINS, AUDRA 1,572.74 dd 11/22/02 SCHAUER, JOSEPH 136.50 dd 11/22/02 TAUBMAN. DOUGLAS 2439.86 dd 11/22/02 BREHEIM, ROGER 1,698.53 dd 11/22/02 NORDQUIST, RICHARD 1,698.53 dd 11/22/02 SCHULTZ, SCOTT 2 dd 11/22/02 COLEMAN, PHILIP 80.00 dd 11/22/02 CROSSON, LINDA 2,046.34 dd 11/22/02 EASTMAN, THOMAS 2,277.54 dd 11/22/02 ERICKSON, KYLE 853.93 dd 11/22/02 HABLE, NATASHA 622.53 dd 11/22/02 HERSOM, HEIDI 1,647.14 dd 11/22/02 MCCLUNG, HEATHER 548.33 dd 11/22/02 ROA, MILTON 385.18 dd 11/22/02 STAPLES, PAULINE 2,565.11 dd 11/22/02 ATKINS, KATHERINE 183.39 dd 11/22/02 ATKINSON, PATRICE 27.45 dd 11/22/02 BADEN, ALISON 335.81 dd 11/22/02 CORNER, AMY 62.40 dd 11/22/02 DOTY, JANET 489.01 dd 11/22/02 GUZIK, JENNIFER 49.50 dd 11/22/02 HORWATH, RONALD 1,499.14 dd 11/22/02 IRISH, KARL 175.81 dd 11/22/02 KOEHNEN, MARY 476.14 dd 11/22/02 KRONHOLM, KATHRYN 381.52 dd 11/22/02 MARUSKA, ERICA 232.60 dd 11/22/02 OVERBY, ANNA 72.00 dd 11/22/02 POWERS, JESSICA 126.53 dd 11/22/02 SCHAEFER, ROB 141.59 dd 11/22/02 SCHULTZ, PETER 39.00 dd 11/22/02 THOEMKE, MARIE 15.63 dd 11/22/02 WORWA, LINDSAY 67.85 dd 11/22/02 GROPPOLI, LINDA 306.08 11 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 12 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 11/22/02 RENSLOW, RITA 91.58 dd 11/22/02 CRAWFORD - JR, RAYMOND 86.45 dd 11/22/02 LONETTI, JAMES 864.83 dd 11/22/02 PRINS, KELLY 904.77 dd 11/22/02 PRINS, MELISSA 31.50 dd 11/22/02 REILLY, MICHAEL L378.35 dd 11/22/02 SARPONG, SEAN 145.95 dd 11/22/02 STEINHORST, JEFFREY 184.45 dd 11/22/02 AICHELE, CRAIG 1,659.14 dd 11/22/02 PRIEM, STEVEN 1,892.74 dd 11/22/02 FOWLDS, MYCHAL 1,798.08 dd 11/22/02 HURLEY, STEPHEN 208.78 wf 91260 11/22/02 CARDINAL, ROBERT 406.20 wf 91261 11/22/02 WASILUK, JULIE 357.47 wf 91262 11/22/02 HENSLEY, PATRICIA 144.00 wf 91263 11/22/02 INGVOLDSTAD, CURTIS 50.00 wf 91264 11/22/02 JAHN, DAVID 1 wf 91265 1 1/22/02 MALDINADO, JUANA 619.07 wf 91266 11/22/02 MORIN, TROY 204.00 wf 91267 11/22/02 MATHEYS, ALANA 1,741.94 wf 91268 11/22/02 HANSEN, LORI 1,798.37 wf 91269 11/22/02 VIETOR, LORRAINE 1, 642.9 6 wf 91270 11/22/02 ANDERSON, CYNTHIA 152.00 wf 91271 11/22/02 ANDERSON, ELSIE 175.50 wf 91272 11/22/02 ANDERSON, RONALD 148.00 wf 91273 1 1/22/02 ANDERSON, SUZANNE 88.00 wf 91274 11/22/02 BARRETT, MARLIS 132.00 wf 91275 11/22/02 BARTELT, JOAN 132.00 wf 91276 11/22/02 BEHM, GERALD 166.50 wf 91277 11/22/02 BELLAND, JAIME 132.00 wf 91278 11/22/02 BERGER, CAROLE 144.00 wf 91279 11/22/02 BERGER, MERVIN 171.00 wf 91280 11/22/02 BREIDENSTEIN, ANNA 132.00 wf 91281 11/22/02 BUNDE, JENNETTE 140.00 wf 91282 11/22/02 CAHANES, LUCILLE 184.50 wf 91283 11/22/02 CARLE, TRACY 32.00 wf 91284 11/22/02 CARR, ROBERT 86.00 wf 91285 11/22/02 CONNELLY, THOMAS 160.00 wf 91286 11/22/02 DAVIDSON, MAE 144.00 Wf 91287 11/22/02 DEHEN, VIRGINIA 140.00 wf 91288 11/22/02 DELMONTE, BERNICE 144.00 wf 91289 11/22/02 DICKSON, HELEN 132.00 wf 91290 11/22/02 DITTEL, KATHLEEN 150.00 wf 91291 11/22/02 DROEGER, DIANE 184.50 wf 91292 11/22/02 DUCHARME, FRED 184.50 wf 91293 11/22/02 DUELLMAN, AUDREY 171.00 12 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 13 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 91294 11/22/02 EICKHOFF, CAROLYN 144.00 wf 91295 11/22/02 EINEKE, JOHN 171.00 wf 91296 11/22/02 ERICKSON, ELIZABETH 152.00 wf 91297 11/22/02 FALLON, ANN 173.25 wf 91298 11/22/02 FISCHER, LORRAINE 193.50 wf 91299 11/22/02 FISCHER, MARY 172.00 wf 91300 11/22/02 FITZGERALD, DELORES 136.00 wf 91301 11/22/02 FLOOD, ROBERT 36.00 wf 91302 11/22/02 FOSBURGH, ANNE 189.00 wf 91303 11/22/02 FRANS SEN, MARYANN 12 8.00 wf 91304 11/22/02 FREDERICKSON, RITA 152.00 wf 91305 11/22/02 GELAO, BEVERLY 152.00 wf 91306 11/22/02 GILSTAD, MARK 8 8.00 wf 91307 11/22/02 GOLASKI, DIANE 144.00 wf 91308 11/22/02 GRANGER, BETTY 144.00 wf 91309 11/22/02 GRANT, GUY 164.00 wf 91310 11/22/02 GRANT, MARY 148.00 wf 91311 11/22/02 GUIZAK, CLARICE 156.00 wf 91312 11/22/02 GULLICKSON, RAY 172.00 wf 91313 11/22/02 HAAVISTO, WENDY 168.00 wf 91314 11/22/02 HAYDE, WALTER 128.00 wf 91315 11/22/02 HECHT, LLOYD 128.00 wf 91316 11/22/02 HEININGER, GORDON 152.00 wf 91317 11/22/02 HINES, CONSTANCE 132.00 wf 91318 11/22/02 HOGAN, ANNA 150.00 wf 91319 11/22/02 HORTON, SHIRLEE 140.00 wf 91320 11/22/02 JANACEK, JEFFREY 116.00 wf 91321 11/22/02 JOHNSON, BARBARA 132.00 wf 91322 11/22/02 JONES, VICTORIA 64.00 wf 91323 11/22/02 KANDLER, DOROTHEA 132.00 wf 91324 11/22/02 KIDMAN, MARILYN 13 2.00 wf 91325 11/22/02 KING, HELEN 140.00 wf 91326 11/22/02 KOCH, ROSEMARY 132.00 wf 91327 11/22/02 KOLASA, JOAN 132.00 wf 91328 11/22/02 KOLASA, JOSEPH 132.00 wf 91329 11/22/02 KREKELBERG, MONA 146.00 wf 91330 11/22/02 KUNDE, MARGARET 124.00 wf 91331 11/22/02 LACKNER, MARVELLA 13 2.00 wf 91332 11/22/02 LALLY, RITA 189.00 wf 91333 11/22/02 LAUREN, LORRAINE 144.00 wf 91334 11/22/02 LEITER, BARBARA 150.00 wf 91335 11/22/02 LEITER, JACQUELINE 134.00 wf 91336 11/22/02 LOCKE, CHRISTINE 156.00 wf 91337 11/22/02 LOFGREN, DELORES 148.00 wf 91338 11/22/02 LOFGREN, RICHARD 184.50 wf 91339 11/22/02 LUTTRELL, SHIRLEY 216.00 13 CITY OF MAPLEW OOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 14 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 91340 11/22/02 MAEYAERT, PAUL 176.00 wf 91341 11/22/02 MAHRE, CAROL 229.50 wf 91342 11/22/02 MANDERS, ROSE 148.00 wf 91343 11/22/02 MARKIE, CLAIRE 140.00 wf 91344 11/22/02 MARSH, DELORES 136.00 wf 91345 11/22/02 MASKREY, THOMAS 100.00 wf 91346 11/22/02 MEYER, JACQUELINE 140.00 wf 91347 11/22/02 MISGEN, JOAN 144.00 wf 91348 11/22/02 MOLLERS, KATHERINE 144.00 wf 91349 11/22/02 MONAHAN- JUNEK, JACKIE 132.00 wf 91350 11/22/02 MOSSONG, BETTY 160.00 wf 91351 11/22/02 MURASKI, GERALDINE 148.00 wf 91352 11/22/02 MURASKI, HOWARD 172.00 wf 91353 11/22/02 NIEMAN, JAMES 136.00 wf 91354 11/22/02 NIETERS, LOUISE 146.00 wf 91355 11/22/02 NOHRE, ROZANNE 160.00 wf 91356 11/22/02 NORBERG, ANN 148.00 wf 91357 11/22/02 OGILVIE, BEVERLY 124.00 wf 91358 11/22/02 PAULEY, PHYLLIS 152.00 wf 91359 11/22/02 PEHL, DAVID 148.00 wf 91360 11/22/02 PETERSEN, KARYL 152.00 wf 91361 11/22/02 PETERSON, SOPHIA 144.00 wf 91362 11/22/02 PETSCHEL, LORRAINE 175.50 wf 91363 11/22/02 ROSSI, ROSE 156.00 wf 91364 11/22/02 RUDEEN, ELAINE 184.00 wf 91365 11/22/02 RUTZ, RONALD 168.00 wf 91366 11/22/02 SAJEVIC, FLORENCE 136.00 wf 91367 11/22/02 SAND, KARLA 156.00 wf 91368 11/22/02 SAURO, JANET 176.00 wf 91369 11/22/02 SCHAAF, LARRY 148.00 wf 91370 11/22/02 SCHNEIDER, MARY 1 68.00 wf 91371 11/22/02 SCHOENECKER, SANDRA 88.00 wf 91372 11/22/02 SCHROEPFER, DONALD 156.00 wf 91373 11/22/02 SCHROEPFER, HARRIET 134.00 wf 91374 11/22/02 SKLUZACEK, EVELYN 140.00 wf 91375 11/22/02 SPIES, LOUIS 160.00 wf 91376 11/22/02 STAFKI, TIM 132.00 wf 91377 11/22/02 TAYLOR, LORRAINE 128.00 wf 91378 11/22/02 TAYLOR, RITA 140.00 wf 91379 11/22/02 THOMFORDE, FAITH 144.00 wf 91380 11/22/02 THOMP SON, MILO 216.00 wf 91381 11/22/02 THOMPSON, PATRICIA 168.75 wf 91382 11/22/02 TOLBERT, D- FRANKLIN 134.00 wf 91383 11/22/02 TOMASZEWSKI, CARMEN 120.00 wf 91384 11/22/02 TROOIEN, GERALDINE 136.00 wf 91385 11/22/02 TUCKER, CECILIA 156.00 14 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 15 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 91386 11/22/02 VANDEVEER, BARBARA 144.00 wf 91387 11 /22/02 VATNE, MARY 144.00 wf 91388 11/22/02 WANDERSEE, GENE 132.00 wf 91389 11/22/02 WASMUNDT, GAYLE 132.00 wf 91390 11/22/02 WILLY, JOHN 144.00 wf 91391 11/22/02 WITSCHEN, DELORES 144.00 wf 91392 11/22/02 PALANK, MARY 1, 63 9.7 8 wf 91393 11/22/02 RICHIE, CAROLE 1,599.02 wf 91394 11/22/02 SVENDSEN, JOANNE 1 wf 91395 11/22/02 TICHY, PAMELA 81.00 wf 91396 11/22/02 STEINER, JOSEPH 477.00 wf 91397 11/22/02 WELCHLIN, CABOT 2,202.09 wf 91398 11/22/02 SHORTREED, MICHAEL 2,777.55 wf 91399. 11/22/02 OLINGER, SHELLEY 1, 694.07 wf 91400 11/22/02 FREBERG, RONALD 1 wf 91401 11/22/02 JONES, DONALD 1,607.14 wf 91402 11/22/02 ELIAS, JAMES 2 wf 91403 11/22/02 EDSON, DAVID 1,699.14 wf 91404 11/22/02 GOODRICH, CHAD 40.00 wf 91405 11/22/02 HELEY, ROLAND 1,710.14 wf 91406 11/22/02 HINNENKAMP, GARY 2,105.46 wf 91407 11/22/02 LINDORFF, DENNIS 1,670.34 wf 91408 11/22/02 NOVAK, MICHAEL 1,517.54 wf 91409 11/22/02 GERNES, CAROLE 242.50 wf 91410 11/22/02 SOUTTER, CHRISTINE 278.63 wf 91411 11/22/02 BUNCE, LARRY 1 wf 91412 11/22/02 ANZALDI, KALI 14 8.5 0 wf 91413 11/22/02 BJORK, THEODORE 77.50 wf 91414 11/22/02 BOTHWELL, KRISTIN 74.50 wf 91415 11/22/02 DEGREE, AMANDA 138.00 wf 91416 11/22/02 DIAN, CHRISTOPHER 55.00 wf 91417 11/22/02 FRANK, LAURA 355.50 wf 91418 11/22/02 GLASS, DANIEL 33.00 wf 91419 11/22/02 HAWKINS, BRITTANY 110.00 wf 91420 11/22/02 HAWKINS, COURTNEY 88.00 wf 91421 11/22/02 HOIUM, PHILIP 142.00 wf 91422 11/22/02 NIELSEN, ABBY 31.88 wf 91423 11/22/02 OHLHAUSER, MEGHAN 339.76 wf 91424 11/22/02 ROERING, AMANDA 44.00 wf 91425 11/22/02 SHEEHAN, MEGAN 88.00 wf 91426 11/22/02 SHOBERG, KARI 124.00 wf 91427 11/22/02 WILSON, AMANDA 44.00 wf 91428 11/22/02 WOULFE, CHELSEY 253.00 wf 91429 11/22/02 GERMAIN, DAVID 1 wf 91430 11/22/02 HAAG, MARK 1, 612.03 wf 91431 11/22/02 NADEAU, EDWARD 2,369.01 15 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 16 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 91432 11/22/02 BEHR, HEATHER 28.40 wf 91433 11/22/02 DISKERUD, HEATHER 78.10 wf 91434 11/22/02 GLASS, JEAN 1,249.04 wf 91435 11/22/02 HELLER, PATTI 106.50 wf 91436 11/22/02 HOIUM, SHEILA 957.02 wf 91437 11/22/02 JACK, NICOLE 183.60 wf 91438 11/22/02 MOFFAT, ETHAN 166.75 wf 91439 11/22/02 MOY, PAMELA 478.65 wf 91440 11/22/02 PARTLOW, JOSHUA 342.57 wf 91441 11/22/02 SCHMIDT, RUSSELL 1,503.14 wf 91442 11/22/02 SHOBERG, CARY 696.47 wf 91443 11/22/02 TOLBERT, FRANCINE 106.50 wf 91444 11/22/02 UNGER, MARGARET 5 66.3 5 wf 91445 11/22/02 ABRAHAMSON, DANIEL 123.41 wf 91446 11/22/02 ANDERSON, CALEB 225.88 wf 91447 11/22/02 BENDTSEN, LISA 94.50 wf 91448 11/22/02 BRENEMAN, NEIL 138.71 wf 91449 11/22/02 CHAPMAN, JENNY 490.88 wf 91450 11/22/02 CORY, GRACE 52.00 wf 91451 11/22/02 DEMPSEY, BETH 68.40 wf 91452 11/22/02 DIERICH, ANDREA 34.50 wf 91453 11/22/02 DUNK, RYAN 402.79 wf 91454 11/22/02 FENGER, JUSTIN 345.00 wf 91455 11/22/02 FIERRO WESTBERG, MELINDA 67.78 wf 91456 11/22/02 FINNEGAN, KAREN 72.00 wf 91457 11/22/02 FONTAINE, ANTHONY 254.26 wf 91458 11/22/02 FONTAINE, KIM 517.81 wf 91459 11/22/02 GRANT, MELISSA 50.76 wf 91460 11/22/02 GRUENHAGEN, LINDA 322.25 wf 91461 11/22/02 HEINN, REBECCA 20.14 wf 91462 11 /22f 02 HOLMGREN, LEAH 214.91 wf 91463 11/22/02 HOULE, DENISE 208.00 wf 91464 11/22/02 IRISH, GRACE 190.55 wf 91465 11/22/02 JOHNSON, ROBERT 145.24 wf 91466 11/22/02 JOVONOVICH, TODD 18.50 wf 91467 11/22/02 KILGORE, MARGO 3 6.00 wf 91468 11/22/02 LINDSTROM, AMANDA 175.50 wf 91469 11/22/02 MCMAHON, MELISSA 88.20 wf 91470 11/22/02 MELCHER, ROBERT 104.00 wf 91471 11/22/02 MISEMER, BENJAMIN 22.75 wf 91472 11/22/02 MOES, EMILIA 1 02.00 wf 91473 11/22/02 MOSSONG, ANDREA 19.25 wf 91474 11/22/02 O'REAGAN, CHRISTINE 140.88 wf 91475 11/22/02 OWEN, JONATHAN 80.00 wf 91476 11/22/02 PEHOSKI, JOEL 96.00 wf 91477 11/22/02 PROESCH, ANDY 104.80 16 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 17 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 91478 11/22/02 RENSTROM, KEVIN 160.20 wf 91479 11/22/02 RODEN, JASON 78.75 wf 91480 11/22/02 SMITLEY, SHARON 301.60 Wf 91481 11/22/02 TUPY, HEIDE 36.00 Wf 91482 11/22/02 TUPY, MARCUS 278.48 wf 91483 11/22/02 WAGNER, ERIC 234.50 wf 91484 11/22/02 WARNER, CAROLYN 200.60 wf 91485 11/22/02 WEDES, CARYL 125.10 wf 91486 11/22/02 WHITE, NICOLE 133.88 wf 91487 11/22/02 BOSLEY, CAROL 326.60 wf 91488 11/22/02 ESALA, HOPE 53.63 Wf 91489 11/22/02 HAGSTROM, EMILY 39.00 Wf 91490 11/22/02 HANSEN, ANNA 116.00 wf 91491 11/22/02 KURKOSKI, STEPHANIE 123.50 wf 91492 11/22/02 KUTA, SUSAN 120.00 wf 91493 11/22/02 ODDEN, JESSICA 18.00 wf 91494 11/22/02 SHERRILL, CAITLIN 227.38 wf 91495 11/22/02 VAN HALE, PAULA 13.00 wf 91496 11/22/02 BEHAN, JAMES 1,725.94 wf 91497 11/22/02 CHIGINSKY, APRIL 149.23 wf 91498 11/22/02 COLLINS, ASHLEY 116.38 wf 91499 11/22/02 DIXON, NICOLE 27.00 wf 91500 11/22/02 DOBLAR, STEVE 53.98 Wf 91501 11/22/02 DOUGLASS, TOM 1,051.43 wf 91502 11/22/02 KOSKI, JOHN 1,316.66 wf 91503 11/22/02 KYRK, ASHLEY 97.95 wf 91504 11/22/02 PATTERSON, ALBERT 996.83 wf 91505 11/22/02 PETERSON, LYNDSAY 55.60 wf 91.506 11/22/02 RISTOW, JONATHAN 125.10 wf 91507 11/22/02 SCHMIDT, WILLIAM 41.70 wf 91508 11/22/02 SCHULZE, BRIAN 188.50 wf 91509 11/22/02 SEVERSON, HOLLY 96.85 wf 91510 11/22/02 ZIEMER, NICOLE 47.95 wf 91511 11/22/02 MULVANEY, DENNIS 1 399,725.99 17 AGENDA NO. ( � Action by Council Date .� AGENDA REPORT End 'd Modified TO: City Manager Rejected FROM: Finance Director RE: Designation of Washington County Bank as Depository DATE: December 3, 2002 A proposal from Washington County Bank for an interest bearing account has been received. The interest rate until 12 -31 -03 is 2.75% on the first $2 million and 2.25% on balances over $2 million with daily liquidity and free wire transfers. In orderto obtain an interest rate this high on an investment the duration would have to be approximately 3 pp Y years for 2.75% and 2 years for 2.25%. The average rate on the short -term investments in the City portfolio last month was 1.62 %. Therefore, it would be to the City's advantage to utilize Washington County Bank for short -term investments at this time. It is recommended that the City Council adopt the attached resolution to designate Washington County Bank as a depository. Hu Attachment P \agn \depositoryW CB.doc RESOLUTION DESIGNATING WASHINGTON COUNTY BANK AS DEPOSITORY BE IT RESOLVED, that Washington County Bank is hereby designated as depository for demand and time deposits of the City of Maplewood, and BE IT FURTHER RESOLVED, that an agreement is hereby approved with Washington County Bank for checking account services based upon the terms in their proposal, and BE IT FURTHER RESOLVED, that funds deposited in said bank may be withdrawn by check when signed by the signature, or by the facsimile signature, of the Mayor, City Manager, and Finance Director, and BE IT FURTHER RESOLVED, that funds in said bank may be wire transferred at the request of the Finance Director or Assistant Finance Director, and BE IT FURTHER RESOLVED, that deposits in said bank shall not exceed the amount of F.D.I.C. insurance covering such deposits unless collateral or a bond is furnished as additional security, and BE IT FURTHER RESOLVED, that this depository designation shall be effective on December 10, 2002 and continue to be effective until a new depository is designated. P \agn \depositoryW CB.doc } AGENDA NO. � Action by Council AGENDA REPORT 2 r• s a TO: City Manager Rejected FROM: Finance Director 4QIt-c,� RE : Assessments for Unpaid Ambulance Bills for 2000 - 2002 DATE: November 27, 2002 PROPOSAL It is proposed that the attached resolution be adopted to certify $20,231.20 of unpaid ambulance bills as special assessments for collection with 2003 property taxes with interest at the rate of eight percent on the total amount for one year. BACKGROUND In June 2001, the city attorney's staff indicated that special assessments could be levied for unpaid ambulance bills. In August 2001, a representative of Ramsey County indicated that Maplewood could levy special assessments for unpaid ambulance bills on property outside of the city but within the county. During the past 12 months letters were sent to individuals that had unpaid ambulance bills totaling $26,554.44. The letters indicated that the balance due for ambulance services along with 8% interest would be added to their 2003 property taxes if payment was not made within 30 days. In response to these letters, payments totaling $6,323.24 were received. For the remaining unpaid bills, property records were reviewed to confirm that the property owner name matched the ambulance service customer name. There were 34 matches and these are listed on the attachment for certification. RECOMMENDATION It is recommended that the attached resolution be adopted to certify $20,231.20 of unpaid ambulance bills as special assessments for collection with 2003 property taxes with interest at the rate of eight percent on the total amount for one year. RESOLUTION RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the attached ambulance service charges totaling $20,231.20 for collection with the taxes of said property owner for the year 2002, collectible in 2003 with interest at the rate of eight percent (8 %) on the total amount for one year. P \agn \assessments_amb_bills.doc P; 1FinancelExcel\MisclAmb_TaxCert 02.x1s Fname Lname Address Scott Anderson 1211 E �St Gary Batterson 2065 Duluth St. - - - Robert :Battle - - - - -- ---- ._� - - - -- -- - - - - -_ - - -- -----------_. -- -- . - - - - -- . - .-------- 2433 Montana Ave. E Michael !. Brawn ! 910 Sherwo Ave. JoAn l Casad 2068 McKnight Rd. North Cit State Y Zip p Amb Date Orig. $Due Pmts Final Due Paul, MN Maplewood, MN __.____- M N M aplewood, 55101 55109 55119 1 /27/02 9/18/02 1 /21 /02 $481.20 $73.67 $653 60 $522 88 $481.20 $73.67 $130 72 St. Paul, MN 55106 3/9/02 $657.80 $657.80 North St. Paul, MN 55109 10/7/00 $728.20 $728.20 Hattie Cunningham M agnolia St. Paul, MN 55106 7/09/01 $76.85 $76.85 Angeline _,1164 Dahlin 1234 S. Dorland Road Maplewood, MN 55119 -5 2/14/02 $178.32 $178.32 Mi Foster 1727 Gurney St. Maplewood, MN 55117 4/9/00 $215.70 $215.70 Arlene Frokjer _ _ 1883 E C ounty Road C Maplewood, MN 55109 2/20/02 $280.80 $25.00 $255.80 Natha ' Ho 360 Skillman Ave. E Maplewood, MN 55119 2/10/02 $902.00 $902.00 Nadia I brahim 1 862 Phalen Plac Maplewood, MN 55109 2/7/02 $922.80 $922.80 T _ Jones 2119 W aukon A ve. St Paul, M 55119 8/2/00 $764.60 $764.60 Charlene Lonnie Daniel + Kanniainen ' Magistad 1Mancheski 1365 Highpoint Curve 1913 White Bear Ave. 2297 E 15th Ave Maplewood, MN 55119 2/18/02 $705.60 $705.60 Maplewo MN 55109 2/1/02 $922.80 $922.80 North St. Paul, MN 55109 10/26/01 $808.25 $808.25 Laura TMartinez Loretta McGlynn 217 Bellwood Ave. E. 2574 Flandrau Maplewood, MN 55117 11/8/01 $758.25 $758.25 Maplewood, MN 55109 2/20/02 $570.40 $570.40 M ec h elke 2288 Gall Ave. Maplewood, MN 55109 3/16/02 $870.80 $648.72 $222.08 _M ic h ele _ 1286 Mayhill Road Maplewood, MN 55119 10/3/01 $864.40 $864.40 __M _ Elizabeth _M _ I Morrison 84 Dennis Lane Maplewood, MN 55119 12/2/01 $796.85 $796.85 Elizabeth Morrison 184 Dennis Lane Maplewood, MN 55119 1/22/02 $933.20 $933.20 Kerry j Murph 142 Bellw Av Map lewood, MN 55117 1/18/02 $176.24 $176.24 Mar h 1473 E. Idaho Robert Nadeau 1949 Price Ave. E. Martin ! Nedich 1 2454 Schadt Dr. E. Bridget !Needham 1297 Clarence St. _Le Nelso 4351 Circle Drive St. P aul M N 5510 3/28/02 $637.00 $637.00 ' M MN ' 55109 2/10/02 $508.20 $508.20 !Maplewood, MN 55119 4/26/02 $922.80 $922.80 - St. Paul, M 55106 3/18/02 $891.60 $891.60 Maplewood, MN 55110 11/5/01 $153.93 $153.93 Birgit Oom 1596 East Nebraska Ave. St. Paul, MN 55106 7/7/01 $787.20 $787.20 Dianne Rusch P.O. Box 9121 St. Paul, MN 55109 4/18/02 $983.20 $983.20 Darron +Schmidt 4536 Margaret St. White Bear Lake, MI 55110 1/29/02 $595.40 $595.40 Cindy Truda 370 S. McKnight Road Maplewood, MN 55119 3/23/02 $933.20 $746.56 $186.64 Steven Ya 1 Old Hu R oad St. Paul, MN 55106 12/17/01 $788.95 $788.95 - _ Cintron Yastkha 1217 E. Bellwood Ave. i M aplew o od, M N Joyce Zheng 11734 Hagen Dr. N 1 Maplewood, MN 55109 12/4/01 $738.95 $738.95 55109 4/2/02 $891.60 $891.60 Running Total Final Due): $20,231.20 AGENDA NO. 61 AGENDA REPORT T0: City Manager FROM: Finance Director /Q)�� Action by Council i1 r � .l c'prS•�/.� t RE: WRITE OFF UNCOLLECTIBLE AMBULANCE BILLS FOR 2000 DATE: November 27, 2002 ��nnnc AT It is proposed that the uncollectible 2000 ambulance bills in the amount of $170,212.10 be written off. BACKGROUND The following four steps are used to collect payments on ambulance bills: 1. First Notice: Ambulance charges are billed on a daily basis upon receipt of a run sheet. The first notice requests: (1) payment in full unless covered by insurance, (2) appropriate numbers and consent forms for those having insurance. 2. Second Notice: If the bill remains unpaid 30 days after the first bill, a second notice is sent to those who have still not paid or did not send in requested insurance information. 3. Final Notice: If the bill remains unpaid 60 days after the first bill, a final notice requests payment in full within 10 days or the account may be referred to a collection agency. 4. If the bill remains unpaid, it is sent to Allied Medical Accounts Control 90 days after the first bill. Allied Medical writes two letters. After 45 days, Allied Medical calls us and asks for approval to send the unpaid accounts on to full collection and possible court proceedings. The 2000 ambulance bills proposed to be written off have been processed through these four steps. Further collection efforts are not feasible. Steps taken to improve collections have been: 1. Installed upgraded version of ambulance billing software. 2. Revised our billing notices to minimize misunderstandings and achieve quicker follow -up. 3. Bill on a daily basis. 4. Bill all insurance. The following graph shows the collection rates for 1997 — 2000. AMBULANCE BILL COLLECTION RATES AS OF 10 -31 -02 100.0% 80.0% 60.0% 40.0% 20.0% 0.0% 1997 1998 1999 2000 The following is a summary of transactions for ambulance services provided in 2000 compared to 1998 and 1999. Service Charges Billed Service Charges Paid Service Charges Assessed Time Pay Accounts *Hardship Cancellations Uncollectible Balance Payments on Accounts Written Off 1998 1999 2000 $778 $896,625 $1 -664 -761, 829 - 947 0 -3,831 -8 9 041 0 0 -1,302 -3 -2 4,336 $109 $128,078 $170,212 $968 $1,128 $1,413 The uncollectible balance for 2000 is more than 1999 due to an increase in the ambulance rates. We are continuing to use the new procedure implemented last year where the law allows us to levy for unpaid ambulance bills. We will be certifying $1,708.50 to three property owners for collection with property taxes payable in 2003. An itemization of the uncollectible balance for 2000 is attached. The last page of the itemization provides totals by category for the uncollectible balance. The following is an explanation of each category: CATEGORY EXPLANATION Accept Assignment Write Off Accounts where we have to accept assignment. We are prohibited from collecting anything over the amount approved. Baaa-kruptcy Write Off Collection of ambulance bills for individuals that have filed for bankruptcy is not possible because it is an unsecured claim. However, ambulance bills are not put in this category if it is covered by insurance or medical assistance. Collections Write Off These are accounts on which our collection agency has exhausted all possible means of collection. Deceased Write Off Accounts on which the patient is deceased and there is no estate to bill. Insurance Collection of these accounts is still possible but not probable. We are continuing to work with the patient's insurance company. Medical Assistance Write Off Accounts where we have to accept assignment. We are prohibited from collecting anything over the amount approved. Medicaid Collection of these accounts is still possible but not probable. We are continuing to work with Medical Assistance. Medicare Collection of these accounts is still possible but not probable. We are continuing to work with Medicare. Misc Balances Miscellaneous balance, i.e., Less than $5.00; Incorrect patient information. Private Pay Collection of these accounts is still possible but not probable. We are continuing to work with the patient's family. Railroad Medicare Collection of these accounts is still possible but not probable. We are continuing to work with Medicare. Secondary Insurance Collection of these accounts is still possible but not probable. We are continuing to work with the patient's secondary insurance company. Veterans Write Off The city is required to accept what VA pays as payment in full. Workers' Comp Write Off The city is required to accept what Workers' Compensation pays as payment in full. Service charges usually increase annually due to increases in the billing rates. The billing rates for 1998 through 2000 were as follows: 1998 1999 2000 Basic Life Support — Resident $285 $305 $395 Basic Life Support —Non - Resident 310 330 420 Advanced Life Support — Resident 555 615 660 Advanced Life Support —Non - Resident 615 665 710 Mileage (rate per mile) 8.05 8.30 9.10 RECOMMENDATION It is recommended that the $170,212.10 of ambulance bills itemized in the attached exhibit be written off as uncollectible. *Under the new procedure approved by the Council on March 10, 1997 (amended May 10, 1999), the Finance Director is authorized to approve cancellations if the adjusted household income is under 185% of the Federal Poverty Guidelines and the liquid assets are under $3,000 for individuals and $6,000 for couples. Cancellations in 2001 were $2,653.70 and in 2002 through October 31 were $3,676.83. gb P:\ FINANCE \WORD\AGN\UNCOLLECTIBLE A.MB 2002.doc Call Number Name Call Date Category Balance 00000026A1 RISCHE, JOSEPHINE 01/01/2000 MAWO 315.59 00000202A1 YANG, LESLIE 01/04/2000 MAWO 260.92 00000229A1 HARDEL, KENT 01/05/2000 WCWO 68.46 00000269A1 VA, L I N H 01/05/2000 COWO 801.00 00000327A1 M I N KE, BRIAN L 01/06/2000 MAWO 261.74 00000370Al WALLRICH, JOYCE 01/07/2000 COLL 483.70 00000468A1 OSMAN, OSMAN 01/08/2000 COWO 145.64 00000476A1 J I RA, AM I N N 01/08/2000 COWO 483.70 00000535A1 BALZER, EARL 01/09/2000 DECE 365.59 00000545A1 HARSH MAN, KARLYN 01/10/2000 MAWO 208.76 00000681A1 HUNA, ISABEL 01/12/2000 MAWO 343.85 00000720Al COLLINS, CRYSTAL, 01/13/2000 MAWO 221.38 00000755A1 MAJORS, TAMARA 01/14/2000 COWO 449.60 00000787A1 LOPEZ, LINDA 01/14/2000 MAWO 248.54 00000827A1 HICKS, LATISHA 01/15/2000 COWO 476.90 00000845A1 HUNA, ISABEL 01/15/2000 MAWO 353.27 00000875A1 COONEY, LORETTA 01/16/2000 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FERN, MARY JEAN 04/25/2000 MAWO 177.81 00007094A1 S I E RS, EVELYN 04/27/2000 MAWO 232.99 0000716OA1 PINSKI, MARION 04/28/2000 MAWO 271.16 00007202A1 B RAN DT, J EAN N E 04/28/2000 MAWO 238.19 00007239A1 B RAN DT, J EAN N E 04/29/2000 SINS 271.37 00007293A1 MCCURDY, MARLENE 04/30/2000 MAWO 242.90 00007333A1 BISTODEAU, HAROLD 04/30/2000 PBAL 362.11 00007349A1 DAY, RODRICK 05/01/2000 WCWO 63.34 00007368A1 SCHAUMBURG, DELTREAS 05/01/2000 COWO 467.80 00007403A1 NELSON, JON M 05/01/2000 COWO 723.70 00007407A1 YANG, PAY 05/01/2000 MAWO 324.01 00007415A1 DAVIDSON, JACQUELINE 05/02/2000 COWO 746.40 00007425A1 BOOHER, WILLIAM 05/02/2000 COWO 447.30 00007446A1 SLOTNESS, LINDA 05/02/2000 COLL 151.10 00007474A1 MURRAY, MICHELLE 05/03/2000 WCWO 64.71 00007482A1 PICARD, BENJAMIN 05/03/2000 MAWO 144.74 00007572A1 TSCH I DA, MARIE A 05/0.4/2000 MAWO 254.73 00007589A1 ROBINSON, TYRONE 05/04/2000 MAWO 236.16 00007659A1 KAMMERMEYER, RICHARD 05/05/2000 WCWO 69.82 00007744A1 MCGEHEE, LAURA 05/06/2000 INSU 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LIDBERG, ARTHUR 05/25/2000 MAWO 410.47 3 Call Number Name Call Date Category Balance 0000900lAl FLYNN, TRACY 05/26/2000 COLL 431.40 00009024A1 BENNETT, LAVERNE 05/26/2000 MAWO 310.88 00009049A1 BECKMAN, DAVID 05/26/2000 WCWO 73.92 00009081A1 KLENK, PATRICIA 05/27/2000 MAWO 242.35 00009113A1 RINEHART, ALISON 05/27/2000 MAWO 273.30 00009123A1 VARGAS, AMY 05/28/2000 COWO 732.80 00009186A1 BERG, MALCOLM 05/29/2000 MAWO 310.88 00009217A1 BERGER, RITA 05/29/2000 MAWO 135.64 00009442A1 F RAZ E R, $ UZAN N E 06/02/2000 W CW O 64.36 00009471A1 LEMIRE, LISA 06/02/2000 MAWO 260.92 00009541A1 HOGSTAD, ROBYN 06/03/2000 OTHR 0.70 00009563A1 I N KANAN G KU L, LAN 06/03/2000 MAWO 260.92 00009590Al GINTER, FRANK 06/03/2000 MAWO 243.03 00009618A1 LUNA, BONNIE 06/04/2000 MAWO 285.68 00009835A1 LUBEGA, EVA 06/07/2000 MAWO 279.49 00009865A1 THOMTON, DALE 06/07/2000 MAWO 171.62 00009955A1 LEWIS, KENNETH 06/08/2000 COWO 801.00 00009988A1 ZEECE, ALEX 06/09/2000 MAWO 208.76 00010013A1 KNOBLOCH, ROBERT 06/09/2000 MAWO 242.90 00010076A1 HATFIELD, MARY 06/10/2000 MAWO 100.36 00010080Al STEELE, CASSIE 06/10/2000 COWO 801.00 00010097A1 MOUA, TONY 06/10/2000 MAWO 298.54 00010176A1 CHAN, ROBERT 06/11/2000 MAWO 317.11 00010202A1 TREAGUE, AGNES 06/12/2000 MAWO 315.59 00010222A1 ALBERT, HELEN 06/12/2000 MAWO 334.43 00010271Al KEELER, STEPHANIE 06/12/2000 COWO 732.80 0001030OAl ANDERSON, MARK 06/13/2000 MAWO 360.88 00010384A1 PRUST, KEVIN 06/14/2000 COWO 669.10 00010407A1 SHONIBARE, FASLAT 06/14/2000 COLL 128.20 00010507A1 SERPICO, THERESA 06/15/2000 MAWO 310.88 00010516A1 MURRAY, MICHELLE 06/16/2000 COLL 137.46 00010553A1 HASHI, ABDINZAK 06/16/2000 MAWO 208.76 00010564A1 DAHLGREN, SALLY 06/16/2000 MAWO 329.49 00010742A1 WESTERHAUS, MARK A 06/19/2000 WCWO 72.90 00010771A1 BISTODEAU, HAROLD 06/19/2000 PBAL 346.82 00010882A1 SCHOLTES, MITCHELL J 06/20/2000 COWO 728.20 00010899A1 YANG, C H U E 06/21/2000 MAWO 260.92 00011095A1 XIONG, PAME 06/23/2000 COWO 737.30 00011242A1 VARGAS, AMY 06/26/2000 COWO 723.70 00011266A1 ORSELLO, TIM 06/26/2000 WCWO 101.73 00011407A1 JORDAN, ROBERT 06/27/2000 COLL 143.82 00011444A1 GEISINGER, TIMOTHY 06/28/2000 COLL 764.60 00011452A1 JERDE, DUGAN 06/28/2000 COWO 143.82 00011493A1 BISTODEAU, HAROLD 06/29/2000 PBAL 359.40 0001160OAl HARRIS, DARNITA L 06/30/2000 COWO 732.80 00011631A1 NORDRUM, HOWARD E 07/01/2000 COLL 410.47 00011651 Al SKOGLUND, MALCOMB R 07/01/2000 COWO 746.40 00011653A1 MENIBOON, YOUNGA V 07/01/2000 MAWO 260.92 00011669A1 COLEMAN, BERTHA 07/01/2000 COWO 556.50 00011678A1 HANG, MUSA 07/01 /2000 COWO 819.20 00011758A1 POOLE, DWAYNE 07/03/2000 COWO 719.10 00011773A1 GRUNZ, JOHN 07/03/2000 COWO 404.10 00011823A1 MCKENZIE, MARGARET 07/03/2000 PBAL 728.20 00011853A1 YANG, SAMANTHA 07/04/2000 MAWO 248.54 00011947A1 ARMSTRONG, LEA 07/05/2000 COWO 773.70 0001200OAl JENSEN, HERBERT 07/05/2000 MAWO 334.43 00012166A1 VAN G, VO N G 07/07/2000 W CW O 64.36 0001219OAl CLARK, ALEXANDREA N 07/08/2000 MAWO 267.11 00012208A1 REINSBERG, CORRINE 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11/11/2000 MAWO 242.35 00020916A1 HANNA, SHANE 11/15/2000 COWO 751.00 00020938A1 RUTZ, KIMBERLY 11/15/2000 MAWO 316.63 00020942A1 FRABER, ALICE 11/15/2000 MCUE 429.10 00020975A1 OBERFRANK, ILONA 11/16/2000 MAWO 310.88 00021004A1 ATHERTON, KATHLEEN 11/16/2000 MAWO 266.36 00021024A1 SCHULTZ, IDA 11/16/2000 MAWO 135.64 00021093A1 RUMSEY, LEANNE 11/17/2000 COLL 511.00 00021124A1 MCCOLLUM, ERIC 11/18/2000 MAWO 196.38 00021129A1 SELL, MICHELLE 11/18/2000 COLL 89.92 00021193A1 BUSHONG, RICHARD 11/19/2000 MAWO 280.58 00021213A1 DAN DAM U D I, AM U N D I 11/20/2000 COWO 456.40 00021218A1 D EVAN G E, CHARLES 11/20/2000 MAWO 384.43 00021223A1 BUSHONG, RICHARD 11/20/2000 MAWO 275.87 00021359A1 JOSEPH, DOROTHY 11/22/2000 MAWO 256.94 00021417A1 BECKER, LAURIE 11/23/2000 MAWO 410.35 7 Call Number Name Call Date Category Balance 00021446A1 MCELM U RY, JANET M 11/24/2000 MAWO 310.88 00021514A1 FRIEDMAN, MICHAEL 11/25/2000 COLL 696.40 00021702A1 FANNING, DONNA 11/28/2000 MAWO 315.59 00021728A1 OHMANN, NOAH 11/28/2000 COWO 492.80 00021767A1 RICKER, TAMRA 11/29/2000 COWO 719.10 00021795A1 SCHOONOVER, TIMOTHY R 11/29/2000 COWO 719.10 00021804A1 WILLIAMS, STEVE 11/30/2000 COWO 764.60 00021929A1 METZDORF, MELISSA 12/02/2000 MAWO 260.92 00021963A1 LATRAILL, NICOLE 12/02/2000 COWO 438.20 00021991A1 JACKSON, OLIVIA 12/03/2000 MAWO 267.11 00022051A1 MONTGOMERY, KAILYN 12/04/2000 MAWO 242.35 00022121A1 FITZGERALD, LAURIE 12/06/2000 WCWO 64.36 00022144A1 SANCHEZ, MARIA 12/06/2000 MAWO 273.30 00022169A1 ROSS E, LOUIS 12/07/2000 MAWO 393.85 00022345A1 ROBERTS, BRANDON 12/09/2000 MAWO 246.14 00022470Al ZEIMET, BERNARD 12/11/2000 MAWO 267.11 00022518A1 MELENDEE, SERGEO 12/12/2000 COWO 719.10 00022559A1 ERICKSON, JUDITH 12/12/2000 MAWO 267.11 00022587A1 CHRISTOPHERSON, TIMOTHY 12/13/2000 COWO 687.30 00022638A1 GORDON, LOIS 12/14/2000 COWO 687.30 00022696A1 HUTCHINSON, LONI 12/15/2000 COWO 719.10 00022719A1 COONROD, MARY 12/15/2000 MAWO 323.30 00022728A1 LAMOTT, JACOB 12/15/2000 MAWO 317.11 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JOSEPH 12/26/2000 MAWO 279.49 00023367A1 MARSHALL, JASON 12/26/2000 COWO 746.40 00023424A1 BAKER, ANGEL 12/27/2000 COWO 714.60 00023439A1 HAIDER, DAVID 12/27/2000 WCWO 107.19 00023471A1 BROWN, MARYANN 12/27/2000 MAWO 365.59 0002351OAl DEVANGE, CHARLES 12/28/2000 MAWO 370.30 0002359OAl MOUA, MAY 12/29/2000 MAWO 317.11 00023592A1 TSCHIDA, MARIE A 12/29/2000 MAWO 254.73 00023602A1 GREENLEAF, LANA 12/29/2000 COWO 438.20 00023606A1 SCHMITZ, KEITH 12/29/2000 INSU 678.20 00023615A1 MOSSONG, ANDREA 12/30/2000 COLL 137.46 00023640A 1 ANDREWS, ALICE 12/30/2000 PBAL 431.40 00000044AA 1 N G O, V I N H 01/01/2000 COWO 228.20 00000044BAl YANG, MAY 01/01/2000 COWO 228.20 00001171 BAl COOLEY, CAROLYN 01/21/2000 OTH R 0.10 00011502AAl KOCH, NICOLE A 06/29/2000 WCWO 54.61 Call Number Name Call Date Ca= ry Balance 00012666AAl KUZEL, SCOTT 07/14/2000 WCWO 36.96 00012666BAl SCHARDT, CRAIG 07/14/2000 WCWO 36.96 00014230AAl CARTER, DESHAUN 08/04/2000 COWO 447.30 00014236AAl CONNOR, JUSTIN 08/04/2000 COWO 60.00 00017928AAl MEZA, EZEQUIEL 09/30/2000 COLL 764.60 00018785AAl G RAF, DAWN 10/13/2000 PRIV 732.80 00018785BAl GRAF, CLIFFORD 10/13/2000 PBAL 146.56 00020945BAl BAXTON, ROBERT 11/15/2000 OTHR 0.40 00021731 AA1 FORGA, TARA 11/28/2000 COWO 237.30 00022285CAl BEARDSLEY, ALLEN 12/08/2000 COWO 357.30 00116693BAl MOUA, TOWCHENG 07/02/2000 COWO 382.30 $ 170,212.10 Call Category Summary ACAS Accept Assignment Write Off 1 B KW O Bankruptcy Write Off 1 COWO /COLL Collections Write Off 84 DECE Deceased Write Off 365.59 INSU Insurance 1 MAWO Medical Assistance Write Off 66,525.57 MCOP Medicaid 1 MCUE Medicare 3 OTH R Misc Balances 3.52 PBAL/PRIV Private Pay 5,650.61 RRMC Railroad Medicare 1 SINS Secondary Insurance 684.57 VAWO Veterans Write Off 397.33 WCWO Workers' Comp Write Off 2 Total $170,212.10 9 r AGENDA REPORT Action by Council AGENDA REPORT n t ca TO: City Manager FROM: Assistant City Engineer SUBJECT: Budget Adjustment for 2002 Engineering Overtime Pay DATE: December 2, 2002 Introduction Engineering Department overtime expenditures have exceeded the budget by almost $22,000, and it is necessary to do a budget adjustment before year -end. _ n Background Overtime was required to bring the many projects in 2002 to successful completion. Higher than normal construction activity has, however, resulted in higher than anticipated revenue. October year -to -date revenue is $701,135 or $144,535 more than the 2002 budgeted amount of $556,600. Revenue will exceed expenditures by at least $140,000 at year -end. Recommendation It is recommended that a budget adjustment be approved to transfer $22,000 from engineering revenue to the engineering operating budget to pay for additional overtime. CIVIC jW AGENDA ITEM I / AGENDA REPORT TO: City Manager FROM: Dennis Peck SUBJECT: Street Vacation, Cope Avenue /Duluth Street: Resubmission of Resolution 89 -2 -26 Action by Council IDate .� En dol red Modified Rejected � DATE: November 25, 2002 Introduction This department has discovered that the above -cited resolution was filed at Ramsey County on April 6, 1989, and we have determined that its language was insufficient to properly retain utility maintenance rights for the existing sanitary sewer mains as intended. Background The Cope Avenue and Duluth Street right -of -ways (ROW) were vacated b the ci council on i Y Y February 27, 1989 n Resolution 89 -2 -26. The vacation was at the request of adjacent property owner, Mr. Peter J. Schmelz, and included frontage on adjacent properties owned by others. The city determined to enact the vacation action by implementing two (2) separate resolutions. Resolution 89 -2 -25 was passed in favor of Mr. Schmelz and his abutting property and 89 -2 -26 was presented by staff and passed in favor of the remainder of the benefiting properties. Discussion Sanitary sewer and water surface and subsurface rights were not fully retained due to incorrect language. We have discussed -the issue with both the property owner and with Ramsey County Y Land Records Department. It has been determined that by redefining the intention as originally written, all issues may be satisfied. Recommendation Approve the attached resolution which corrects the language of the first resolution as written. Action Required A resolution should be adopted by the Maplewood City Council to correct and replace the original resolution 89 -2 -89. Attachment: Resolution RESOLUTION WHEREAS, the City of Maplewood did meet and pass'Resolution 89 -2 -26 on Feb. 27, 1989 as initiated by City of Maplewood; whereas the City of Maplewood filed said resolution with the Recorder of Deeds, Ramsey County, Minnesota as Vacation Document #900316 with full intention of retaining sufficient utility and drainage rights upon said benefited abutting and adjacent properties; whereas said resolution was written and worded is such fashion as to not clearly convey the intent by the City, and an amended version is herewith submitted to correct and clarify the original submission. STREET VACATION RESOLUTION WHEREAS, the City of Maplewood initiated proceedings to vacate the public interest in the following property: The Cope Avenue right -of -way between the west right -of -way line of Atlantic Street and the Center line of Duluth Street and the East 30 feet of the Duluth Street right -of -way lying south of the Center line of Cope Avenue to a point 167 feet south thereof in Section 09, Township 29, Range 22 West. WHEREAS, the procedural history of this vacation is as follows: 1. This vacation was reviewed by the Planning Commission on February 6, 1989. The Planning Commission recommended to the City Council that this vacation be approved. 2. The City Council held a public hearing on February 27, 1989, to consider this vacation. Notice thereof was published and mailed pursuant to law. All persons present at this hearing were given an opportunity to be heard and present written statements. The council also considered reports and recommendation of the City Staff and Planning Commission. 3. After ratification by City Council, the clerk did cause said resolution to be filed with the Ramsey County Land Records as Vacation Document #900316. 4. It is discovered that said vacation resolution 89 -2 -26 did contain errors in descriptions and in retention for public purposes in the Duluth Street alignment. WHEREAS, upon vacation of the above - described street, public interest in the property will accrue to the following describe abutting properties: PIN 092922420009 - Subj to Rds & Esmts; The W 110 ft of Blks 14 & 17 & E 240 ft of Blks 15 & Blk 16. PIN 092922410017 - Subj to Hwy; The E 290 ft of W 400 ft of Blks 14 & 17. PIN 092922410018 - Subj to Rd; The S 200 ft of E 260 ft of Blk 14. PIN 092922440158 - Vac Alley & Sts Accruing & Lots 16 thru Lot 30 Blk 11. All in Clifton Addition, Section 09, Township 29 Range 22 West, Ramsey County, Minnesota. NOW THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that it is in the public interest to grant the above described vacation on the basis of the following findings dings of fact:. 1. The City has no plans to improve these streets. 2. The adjoining properties have adequate street access. 3. These street segments are not needed for area traffic circulation or emergency . vehicle access. 4. The properties can be better maintained and used if returned to private ownership.. This vacation is subject to the following: . 1. Retention for public utility and drainage purposes the North thirty feet of Cope Avenue and the North 15 feet of the south one half of Cope Avenue from the West Right of Way line of Atlantic Street to the Center line of Duluth Street. 2. Retention for public utility and drainage purposes the west 15 feet of the east one half of the Duluth Street Right of Way from the Centerline of Cope Avenue to a point one hundred sixty seven feet south thereof. 2� Attachm 1 4. cc . ; • • ii Q - GQ" 1. SUMMIT CT. ' 2 2. COUNTRYVIEW CIR: s 4 cnl 1 DULUTH CT: f t-- �y 4. LYDIA ST. ; 6 BEAM • AVE. 0 19 BEAM + o !Y' ` + o L) 202 Lai - W Kohlmon Gervis- Lake �` ► v ' W Lake i(OHL.MAN AVE • • \�yQ �. COUNTY ROAO C I ; in Ln 264oN :,• � , LET d 2 ALVARADO OR • . PALM �^ �� Cr 2 4 80F�UVILLFDROR ..• . ,. �' i /� W 2 C. P A� cn o U S NER10"N Oft r N 5 3 CT � ; CONNpR C0�% La CON N OR g j Z O- AVE AVE v O CT. DEMON j . �• _ BROOKS • • , , 2 ',,�1E • �.. r� •. ,r 0 Br ---- -0 S CT. J v AV. SEX TI C • ..: 12 2 4 0 0 N . • ,; • �F( GERVAIS ,wE. S GERVAtST ' MFR ' A v GRANDVIEW � -' •- poo PKWI'. VIKING 0i SHERREN AVE. O • •'• ... ` . . •.. v' cv COPE .� ... -.. .. .. ' .... OP r A • •, r- �� �. LARK T. AVE. ►= VIKING DR. Kelley l ] _ �. �WE- ��,.. •• > v W 6� L+aks ° CO. < R0. N v U LAURIE RD. .. RDJ I � CL < o \ t l �-� ` C7 _j W O RI T i o t.FLANO RE). c = SANDH URST �' I Z 3 E C }- Z S °� z to fl, te a W i �� r JUNC N A VE. �'' Z 8 *0 Y BllRKE CT. O� o J 6U K o BURKE AV wy�.«..e � 1) _ a � 1) RKE AVE. m BUR E AVE. o z � . A v ° MO ELDR IDGE AVE. ELp RIOGE v JGf AV I E. p . ,�t 0 k. Mr LA. W W Oehrfne ' BELMONT. uRSE �,VE.. BELMONT AVE. _ Lk v Lo e � CO V E. v ' � o r I SAN KE`�R GO SKILL �' AV SKILL MAN AVE. AVE. W I KILLM - � ---* -- � KENW OOD SH � I" � r ' (n Cr AS f U Ihwlc I AV. f ac RY1 , . 1 1 t- f Z O � A W ( O �.; AL m c :RN7N . AV 2 W j W fiu.+� M N C t I W ! ' 0 28 row += < � in 2 FROST o W ROSELAWN D W p� �� AVE. ELLWOOD AVE. U) I F NTON AVE z ® I �- 4r VE E W Z s� 1 62 p W Jj j °• O O < Z U MER AV E. SUMMER < 3 W o CT. Ln z z �1 . ,� GOR ()ON' , - FRISBIE A VE. c~i� Wit LOCATION MAP 3 Attachment 2 J • HIGHWAY 36 , Of l '6 - J6 . 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J :: ' •Yrf r I:... Jr r 1r .. 1..� • • I �, . �� : Jf • Yr 1 f :••r. fj f lJ�lrX 1 .Sr .: rK { .�/ Y :Y :.rr •::•:•: ';� � ::::'. � J f •!: d - J:ti 11. :. S:•:' •: f :: } :iYJ: J �::t Y..� S :lJ.� :• \ ! PFV 2233 C OI r•r { � • f.:r� . D. ) N-3�. 17L ~C 12 1 + 1 �'• • C .�� - L9 ju Co 2223 �;. o - 'W ac, , r = 1115 112 7, Two : r 1143 �6) ►s r ' 1071.,x' 1081 1101- — r. �-- =• 1 �,4tar p CI.TGO = _8 �•! f � _ - - + 1 - - - - -- - 30 3J 06. : tS'N -a - i 5 T c s - - 4 95 \ b 52 ►11 4 t to ffin • �� 3 :i "' t '' ' s • - �'[•�'i �' ■- - -_- - - COUNTY ROADT ----,� ,� Q r � 1L7� � { , _ 1128 �,�, `- �a�. asap "�' 49 8 Q 1112 - -- — - = - = _ 1136 _- - o� • _,.�.. _ • � 1160 1, 1174 J � w •_ - 4 J 7 ' :' k >•.�/ ��, f w� �: �..: °� �%i+ 5l ?i Q .. /� ,��, « s� , ��.3) p v�o;• ' .93ac- ifs, , •33 ac i�f4; .�' L.J N Attachment 3 . . ADDITI PRO . Ito" MILOCAIM >Itc[ •rd E at It1t�i rocs" , M VO EXISI T �S. Fr. I ty ` `� \` \\ IIL 1 ` \` P ARICMG EXISTING HEATED SALES AREA 94.219 SO. FT. EXISTING STORAGE WAREHOUSE o 2x.911 SO. FT, � F © /. 39s txtsrnlG 4643 pROPOSEO vARItINI: EXISTING KELLEN LAKE LOU"" 9.724 SO. T. PROPOSED HEATED SALES AREA }J,T69 50. FT. Krr� TOTAL HEATED SAS AREA 17,712 S0. f i (MtiK /(rtt a ` """a "K u*lrn\ \ \ otAit Mort rat . � \ '• GRAND . TOTAL 166.52! SO. FT. T [mfrs vdf. KB(( i0 r+tlrw UK 39.rlEw PAA1tING \ I . I OUSIIIM [6101 ( pJ lb O \` \\ ` \ RRaC( t•ITi1 v ►(R( Vol" I � p[t�K c ws I irllCill( I '•� j� `\ `\ STORAGE WAREHOUSE (2e.917 50 I 1 EXISTING COLO -I •gy --------- - `\ \ \ \\ #iww �lt(iwe iL►6E�6itilrsc0 - - - . � �fP11C� • • • 1 I ntr.ls ncct N yl1 iN •. : ::�� ��� - 0 :. Q . + Q ' �� • p * I t....N�..._... 1 1 ie ([ m 1"lo a t'. . •. �.. •' atnrc VMS IStll� ran >• R 4 N 20 On July 12, 1999, the city council held a ublic hea . p rin The city staff published a notice in the paper and sent notices to the surrounding ro ert owners. The council gave p p Y g e everyone at the..... hearing a chance to speak and resent written. statements. The p council also considered reports and recommendations from the city staff and plannin g commission. 3. on October 25:, 1999, the ci council held another Y public hearing regardin this proposal because several neighbors were missed in the mailing f notifications for the ' g e July 12, 1999. public .hearing, The city staff published a notice in the paper er and sent notices to al p p I of the surrounding. property owners. The council gave everyone at the hearing chance to s eak and present ' g p p sent wntten statements. The council also considered reports and recommendations from the cit staff and planning Y p g commission. _NOW, THEREFORE, BE IT RESOLVED that the city c . y uncil approve the above - described conditional use permit, because:. 1. The use would be located, designed, maintained constructed gn s ructed and operated to be in c onfoimlty with the city's comprehensive plan and code of ordinances. I 2. The use would not change the existing or . area. lanned character of the surrounding. g 3.: The use would not depreciate property values. 4. The use would not involve any activity, process, materials, eq uipment. or methods of operation that p would be dangerous, on or hazardous, detrimental, disturbing or cause a nuisance to any person _ p . property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution drainage, .water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services including streets police and fire . p � g ,p protection, drainage structures, water and sewer systems, schools and p arks. 7. The use would not create excessive additional costs for p ublic facilities or services.. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the. development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. Adherence to the site plan date- stamped May 5, 1999. The director of community devel ma Y y p y approve minor changes. 10 -25 -99 7 10. The proposed building addition and site work must be ' substantially started within one year of council approval or the permit shall become null and void. The council may extend ' y this deadline for one year., 1.1..'This permit terminates the approval for the temporary, pp p ry, seasonal g reenhouse. 10 -25 -99 3 12. The perimeter of the building must be kept accessible for fire emergencies. The applicant shall arrange with the fire marshal for access through the gate behind the building in the case of emergencies. The Maplewood City Council approved this resolution on October 25, 1999. Seconded by Councilmember Koppen Ayes - all Councilmember Carlson moved to approve the plans date- stamped May 5, 1999, and the parking -lot curbing addendum date- stamped May 14, 1999, for the 33, 769-square-toot addition to enar s, 2280 Ra subject to the following con CUhons: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall: a. Submit grading, drainage, utility and erosion control plans to the city engineer for approval. b. Revise the building elevations for staff approval to extend the front (westerly) elevation of the proposed addition two feet to the west of the existing wall. The applicant shall use brick - imprinted, precast concrete panels, as proposed, on all sides of the proposed addition. The color shall be complementary to the brick color of the existing building. The applicant shall also revise the C. Revise the site and landscape plans for staff approval as follows: (1) . Provide enough handicap - accessible parking spaces to comply with ADA (Americans with Disabilities Act) requirements. (2) Increase the tree sizes to six - feet -tall for the spruce trees and 2 % inches in caliper for the deciduous trees. (3) Delete the curb cut labeled as "existing access" leading into the proposed 149 -car parking lot. Parking stripes shall be added in the area of this curb cut. d. Submit a site - lighting plan for staff approval for the new parking lot. The light source, including the lens covering the bulb, shall be concealed so not to cause any nuisance to drivers or neighbors. 3. The applicant shall complete the following before occupying the building: a. Close the existing curb cut north of the building with continuous concrete curbing, remove the asphalt and landscape according to the approved plan. The proposed access driveway and curb cut shall meet all requirements of the city engineer. b. Menard's shall provide a gate and clear access to the sanitary sewer manhole on the site as part of this request. C. Provide continuous concrete curb and gutter all around the new parking lot west of the outside - storage yard. The applicant shall also provide the curbed medians as shown on the addendum and repave this entire area. d. Paint new rooftop mechanical equipment to match the building color if the units are visible. (code requirement) 10 - 25 -99 9 e. The trash - dumpster screening requirement is waived unless the dumpsters would be visible to the public. In which case, an enclosure shall be provided using the same materials and color as the building. f An in ground lawn - irrigation system shall not be required for the landscaped area in the southwest comer of the site. The applicant shall install an in- ground lawn irrigation system for the landscaped area north of the building. g. Provide site - security lighting as required by the code. The light source, including the lens covering the bulb; shall be concealed so not to cause any nuisance to drivers or neighbors. 4. If any required work is not done, the city may allow temporary occupancy if a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter or within six weeks if the building is occupied in the spring or summer. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 6. Signs are not part of this approval. Staff will review sign permit requests. Seconded by Councilmember Koppen Ayes - all 10 -25 -99 10 __ Attachment 5 2. a. City Manager Fursman introduced the staff report. MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, April 9, 2001 Council Chambers, Municipal Building Meeting No. 01 -08 Menards Building Exterior Revision Approval (2280 Maplewood Drive) b. Community Development Director Coleman presented the specifics of the report. C. Boardmember Matt Ledvina presented the Community Design Review Board report. d. The following persons addressed the council`. Gary Colby, Menard's, 4777 Menard Drive, Eau Claire, Wisconsin Will Rossbach, City of Maplewood Planning Commissioner Kathleen 7uenemann, 721 Mt. Vernon Avenue East, Maplewood Councilmember Koppen moved to approve the plans date - stamped March 19, 2001 for the building design and landscaping changes for the Menards store addition at 2280 Maplewood Drive. Approval is subject to the pxQp=ty owner doing the following 1. Painting all flashing and building fascias hunter green. 2. Painting or staining a horizontal accent stripe on the west, north and east sides of the addition. This stripe shall be hunter green to match the fascia and flashing. The width of this stripe shall be at least three feet high. This stripe shall be placed under the " Menard's" sign on the north side of the building. 3. Installing all landscaping on the site by the time of the occupancy of the addition or the applicant shall provide escrow as required previously by the city council 4. Installing the two -tiered retaining wall planters with a brown -tone color as a contrast to the building color and a rock -face front that totals a height of five feet. 5. Compliance with the October 25, 1999, city council conditions except as stated above. Seconded by Mayor Cardinal Ayes - Mayor Cardinal, Councilmembers Collins, Koppen, Wasiluk Nays - Councilmember Allenspach 11 Attachment 6 .F Together We Can November 25, 2002 s ' Mr. Mark Olson Menard's 2280 Maplewood Drive s Maplewood, MN 55109 }; TRAILER REMOVAL fa Mark, thank you for agreeing to remove the trailers from the front sidewalk � Y 9 9 k at the Maplewood Menard s store. As we discussed last Thursday, these eleven trailers are obstructing the side "walk. As well as obstructing the sidewalk, they are within a landscaped area and extend. into a traffic lane. 'Storage e p . ag of materials here detracts from the appearance of the storefront and prevents patrons from using the sidewalk forcing them to walk in the drive aisle. Since we r discussed this issue, I spoke with Butch Gervais, . the Map lewood Fire. Marshal who also said a , that the extension of the trailers Into the drive aisle and blockage of. the sidewalk is a.violation .of access codes. Fi As I mentioned, the: conditional use permit for Menard's is due fo.r its annual review. This is a routine review by 'the city council to check a business compliance with, city council conditions. You and* I did not establish a deadline for removal of the trailers., You said' y ou y y would try to move them as soon as you can. To avoid any possible issues at the upcoming, city council meeting please have these moved by Thursday, December 5, 2002. This• should allow sufficient time for you to move these trailers from the sidewalk. • December 5 is the date the city council will meet to review items scheduled for their December 9 meeting. It would be advantageous to have this matter resolved by then. We did not discuss alternative locations for these trailers, but please make sure that they are not moved to other locations within parking. lots,, landscaped areas or sodded areas. Storage in an open area. would not comply with the conditions of the conditional use permit for Menards. Materials were required to be stored within the fenced storage yard. Thank you again and please caul me at 651 -770 -4562 if you have any questions. THOMAS EKSTRAND ASSISTANT COMMUNITY DEVELOPMENT DIRECTOR C:. Gary Colby, Menard,. Inc. r Butch Gervais, Maplewood Fire Marshal E (i :a t I s OFFICE OF` COMMUNITY DEVELOPMENT 651 FAX: 651 CI TY OF MAPLEWOOD. 1 EAST COUNTY ROAD B MAPLEWOOD, M 55109 Agenda # MEMORANDUM Acti on b Cou nexl � 4 TO: City Manager' � 4 g FROM. Tom Ekstrand, Assistant Community Development Director mod. - SUBJECT: Conditional Use Permit Review Rose /Rice Auto lrl�d LOCATION: 1908 Rice Street.r Rejectect DATE: December 2 2002 INTRODUCTION The conditional use permit (CUP) for Rose /Rice Auto at 1908 Rice Street is due for review. The city code required a CUP for this used car lot and also to allow the expansion of a. parking lot that had a non- conforming front setback. Refer to the maps on. pages 3 -5. BACKG November 26, 2001: The city council granted this CUP. Refer to the minutes on pages 6-7. DISCUSSION The applicant, Brad Beatty, has not met the conditions dealing with his easterly parking lot. The CUP required that Mr. Beatty cut the easterly five feet from the parking lot to meet setback requirements, stripe the parking spaces, curb the parking lot (dependent upon an approved drainage plan), and obtain a cross. easement for drainage purposes from the owner of Comfort Bus- Company,. the neighbor to the south.. Mr. Beatty has been working on these items but has not been able to complete them as he states in his letter on page 8 Last spring, Mr. Beatty worked with Lee Rossow of Comfort Bus and Mr. Rossow's civil engineer, to develop a grading /drainage plan that would accommodate the runoff from Rose /Rice Auto. This plan was developed and is part of Comfort Bus' development, plan. The city staff approved this plan. Unfortunately, the Comfort Bus construction project. is progressing slowly. As Mr. Beatty stated in his Letter, he was waiting until Comfort Bus begins their drainage work so he can coordinate his work with theirs. Mr. Beatty has attempted to meet his CUP requirements and has indicated that he will continue to do so. One condition of approval, however, required that Mr. Beatty obtain a cross easement from Mr. Rossow to drain onto the Comfort Bus site. This is a detail that could be resolved anytime and does not depend upon the speed of the Comfort Bus' construction project. Staff recommends that. the deadlines for accomplishing the above matters be extended for Mr. Beatty to obtain the cross easement by March 31, 2003 and that he comply with all conditions relative to the parking lot by the time Comfort Bus completes their grading /drainage improvements. Attachment 1 I I , IT I Z L 4 N �.:, : :. �ti � . , .. _ � � � Y values. 3. The use would not depreciate rope p Attachment 4 ` 4. The- use would not. involve any activity, activi process, materials, equipment or methods of operation that would be dan g erous, hazardous, detrimental,. disturbing or cause. a nuisance to any person or p roe p ftY because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. The use would g enerate only minimal vehicular traffic on local streets and would not create 5* g traffic congestion or unsafe access on existing or proposed streets. _ g use would be served b ad public' facilities and services, inclu ding streets, police and 6. .The y q p fire g rotection drainage structures, water and .sewer systems, schools and parks. p � 7. The use would not create excessive additional costs for public facilities or services. maximize the reservation of and incorporate the site's natural and scenic features 8. The use would p into the development design. 9. The use would cause minimal adverse environmental effects. parking lot setback would meet the. spirit and intent of the code since it 10. The reduced front p g p would be a continuation of the existing pavement setback. Ap is subject to the following conditions: pp J ' all follow the site plan approved b the city, except as stated below. The 1. All construction shall p pp Y director of cornmuni tY p develo ment may approve minor changes. The applicant shall revise the site lan for staff approval as follows: 2. pp p new easterly p arking lot that encroaches into the required five - a. Cut away the part of the n y p g foot side-yard setback area along the east edge. The applicant shall backfill and sod this five- foot setback area. b. The excess pavement material shall be removed from the site and properly disposed of. C. parking The edges of the new arkin lot shall be curbed with upright continuous concrete curbing. The p lan for this curbing shall be submitted to staff for approval by the city engineer who will evaluate the parking lot for drainage control., The curbing requirement may be waived if deemed necessary for drainage purposes by the city engineer. d. The required five -foot setback shall be measured to the back of the. curb, if the engineer requires curbing, not to the parking lot edge. spaces as required b code. Parkin stall widths for the inventory e. Stripe the parking spa q y g parking may be less than nine feet wide since code only addresses customer or employee g Y parking. f The applicant shall complete these parking lot corrections by June 30, 2002. The city ' pp p p liance with council shall review this permit at that time to check on the progress and comp these conditions. ' easement from the abutting property . The applicant shall obtain a cross eas g owner to drain p p their parking lot onto the neighbor's . The applicant shall provide the city with a g property. easement documentation before the June 30, 2002 deadline for copy of the written . compliance with parking lot corrections. h. This permit allows the construction of the proposed 10- by 12 -foot shed. If the p struction of a applicant's storage needs increase, this permit would also allow the con 6 ATTACHMENT 1 LITTLE CANADA LAW AM vlaw m "am uu COMM iao� e V • � cpjyry QDRDfiE A� r � R�fiE Ay E. � pMyp�» �j ' 6E1MONf Lll. SIa,LWN � ME, BELMpM W i SIOLLMAN Ay, KM a SI�INAN AVE Of �J � � W. VQilION OOWW AM � � AV w VERNN agicAMW O O 9O1IM000 AVE BEll I1VE. BEIlMM000 AVE AVE VL lit � AVE' armor AML Ic 1 SAINT I ATTACHMENT 2 2 • G 4 ac 1 t 47 0 Q O N sill �' •w `, r 1 1 - - -�� (3 010 US e J ZITTEL 1� PROPERTY - - - -- 3. Co 1 mcC • r` PROPOSED , AFFORDABLE AUTO SALES 70 -- 9 RaELAWN AVENUE _ 19TSG _ _ X27. 7► ` -- AF* . - t ROSE/RICE i for _ -- - s USED CARS � , ! *� • . } f 4 •t .7l+' 11" / ; • � , 'cj (o �. 34 4— • -el d ; = Z? E R 3 w +. r X1 . y VAr- ZS Sy�W 3 - 1 R; Bc ! Ee J lo 1 0 1 s • � ~ ATTACHMENT. 3 �m in o� go ol In ui _. W Av— i I i LU ja b op .., in , 8 .0 ul i, r ROSELA "ENUE ATTACHMENT 4 c1 N N c1. N o� uj tn o � I Oc I N� 7-1 u o - o 0 uo 9 W _ 8o W• o _ .— -- - -- — D Z i on uj . H i•" L ---- - - - - -- — � cn o z OW cu z CU Z Ll EE 00 . o' o � _ o 0 0 • 0 0 00 0 IDO W o o D . F— Z l) Z Q z C 3 Q V In 0 ROSELAWN "ENUE W Z OL J u O tU� W Q Z z c1 N N c1. N o� uj tn o � I Oc I N� 7-1 u o - o 0 uo 9 W _ 8o W• o _ .— -- - -- — D Z i on uj . H i•" L ---- - - - - -- — � cn o z OW cu z CU Z Ll EE 00 . o' o � _ o 0 0 • 0 0 00 0 IDO W o o D . F— Z l) Z Q z C 3 Q V In 0 ROSELAWN "ENUE i 1 V ./ staff published a notice in the paper and sent notices to the surrounding properly owner s. 'file council gave everyone at zne nearing a clldilce w speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit based on the building and site plans. The city approved this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 6 b 3. The use would not depreciate property values. ..4. The use would not involve any activity, process,. materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration ' general unsightliness, electrical l z _ interference or other nuisances. 5 -0 The use would g enerate only minimal vehicular traffic on local streets and � y would not create traffic congestion or unsafe access on. existing or proposed streets. KI 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and r sewer systems, schools and parks. k E1 7. The use would not create excessive additional costs for p ublic. facilities or l services. z r r 3 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: pp J g Ej - 1. All construction shall follow the site plan approved by the city. The i director of community development may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null anct void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. t, 4. The site shall be kept in neat and orderly condition. The applicant shall observe the striping pattern and not crowd additional vehicles on the site beyond. what can be parked in.the striped parking spaces. This shall include keeping the drive aisles clear of vehicles. S. There shall be no vehicle delivery or transport/trailer unloading along either street.. This shall be done on site. 6. Outdoor storage of any new or used materials other than vehicles shall be ra s; AGENDA NO. e AGENDA REPORT Acti by Council I T0: City Manager FROM: Human Resource Director RE: Non -Union Retiree Health Savings Plan Revision DATE: November 20, 2002 BACKGROUND 3i f.J 3'. _ r• Aa �i y �Vi Rejected. � The IRS recently provided a ruling that affects Retiree Health Savings Plans. The most significant change resulting from the IRS ruling is a change to the Death Benefit. We had previously been under the understanding that if a participant dies, the account would be transferred to their spouse and eligible dependents to use in the same manner as that of the participant. That has not changed. However, we had been told'that if the participant had no eligible dependents or spouse, they could designate a beneficiary and the remaining account balance (after tax) could then be paid to the beneficiary. This is no longer true according to the experts we have consulted. It is our understanding that the money must remain in the trust and be distributed in some way to the existing participants if there is no eligible spouse or dependents. We are making every effort to revise our plan to be in compliance with the tax code. We are working with our Plan Administrator to make any necessary changes. Because we have a number of single employees in this group with no eligible dependents, we made some changes to the plan. The revised plan is attached. The changes are in the way we fund the plan. Funding is limited for those under certain ages and we adjusted some of the balances required before funding could occur. The changes will limit the exposure for. our younger employees while protecting the tax - savings for employees who are closer to retirement. RECOMMENDATION It is recommended that the City Council revise the Non -Union Retiree Health Savings (RHS) plan as described in the attached document. i. RHS PLAN FOR NON -UNION EMPLOYEES To Be Amended December 9, 2002 1. Participant and benefit eligibility criteria: Must be full -time employee, no minimum or maximum age and no years of service requirement. 2. Benefits will be limited to insurance premiums only (health, dental, long -term care premiums, Medicare Part B, and Medicare supplements). 3. The RHS plan will be funded by severance pay as follows: a. 100% of eligible severance pay for sick leave and deferred sick leave would be deposited into the RHS plan if the employee is age 50 or above at the time of separation from service. b. 100% of accrued annual leave and personal holidays would be deposited into the RHS plan if the employee's balance is at least 80 hours at the time of separation from service and the employee is at least age 50. If under 80 hours or under age 50, nothing would go in. c. 100% of accrued vacation and personal holidays would be deposited into the RHS plan if the employee is at least age 50 and their vacation balance is at lease 80 hours at the time of separation from service. If under 80 hours or age 50, nothing would go in. 4. The RHS plan will be funded with annual deposits as follows: a. Employees who are eligible for annual leave and are at least age 50, will have the cash value of 16 hours of annual accrued but unused annual leave deposited into the RHS plan if the annual leave balance is at least 240 hours on the last payroll in December. In addition, there would be an annual deposit of the cash value of all hours over 300 hours - as of the last payroll in December. (Under the first part of this provision, if an employee uses all of their annual accrual in a particular year, nothing will go into the plan that year. If they use all but 10 hours, the 10 would go in.) b. Employees that have a vacation balance of 160 or more hours on the last payroll in December, and are at least age 45, will have the cash value of 16 hours of annual accrued but unused vacation deposited into the RHS plan. In addition, employees of any age will have the cash value of all vacation hours in excess of the carryover limit (1.5 times annual accrual) deposited into the RHS plan. (If an employee uses all the vacation they earn that year or their balance did not exceed the carryover limit, nothing would go in.) c. All employees will have the cash value of all personal holiday hours unused as of December 31 deposited into the RHS plan. AGENDA NO. 4., AGENDA REPORT TO: FROM: RE: DATE: Action by Council Date. i Modificd City Manager Rejected Finance Director PUBLIC HEARING ON PROPOSED 2003 BUDGET AND TAX LEVY November 27, 2002 Another public hearing on the proposed property taxes and budget for 2003 has been scheduled for December 9 at 7:00 p.m. in the Council Chambers. State law requires that the final property tax levy and budget be adopted at a public hearing. Attached is additional information on the proposed property taxes and budget for 2003. It is recommended that the attached resolutions be approved to adopt the 2003 Budget and to levy property taxes payable in 2003. P \agn \03PropTax.doc AGENDA NO. AGENDA REPORT TO: City Manager FROM: Finance Director RE: PUBLIC HEARING ON PROPOSED 2003 BUDGET AND TAX LEVY DATE: November 26, 2002 A public hearing on the proposed property taxes and budget for 2003 has been scheduled for December 2 at 7:00 p.m. in the Council Chambers. At the beginning of the hearing a video presentation of the proposed budget will be shown. Then citizen comments will be received. The public hearing can be continued on December 9 if additional time is needed. On September 3 the City Council made the following changes to the proposed budget: 1 -The tax levy was increased by $181,659 to finance an increase in the Fire Department budget for the firefighters pension due to increases in the pension benefit and decreases in investment income. 2 -The tax levy was increased by $317,271 to finance a probable reduction in state LGA. On October 14 the City Council made the following additional changes to the proposed budget when the sewer rates for were approved: 3- Issuance of sewer revenue bonds to finance unassessed sewer system improvements for two projects. 4 -Delay implementation of the sump pump replacement program. 5- Revision of the proposed sewer rate increase to 14.5°/x. These changes affect the budget for the General Fund and Sanitary Sewer Fund as indicated in the attached summary page for each fund. Attached is a copy of the public hearing notice that was published. Also attached is a handout that will be distributed. to citizens who attend the hearing. Please not that page A -1 includes the phone number for the Ramsey County Assessor's office and the procedure to follow if a person thinks their property is incorrectly assessed. Page A -4 is a listing of property tax changes on homes with market values from $70,000 to $160,000. State law requires that cities adopt their 2003 budget and property tax levy at a subsequent public hearing. Therefore, another public hearing has been scheduled for December 9 at 7:00 p.m. in the Council Chambers. The date, time and place for this hearing must be announced prior to adjournment of the public hearing on December 2. P \agn \2003budgethearingl.doc RESOLUTION ADOPTING A BUDGET FOR 2003 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that a budget for 2003 is hereby adopted as outlined in the following summary: Estimated Balances 01 -01 -03 Revenues Net other increases Expenditures Estimated Balances 12 -31 -03 CAPITAL DEBT OPERATING IMPROVEMENTS SERVICE BUDGET BUDGET BUDGET $11,216,691 26,929,250 95,590 (28,413,890 $9,827,641 ($126,864) 3,366,400 3,967,890 (7 ($154) $1,578,932 2,665,160 307,110 (3 $1,343,482 BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 2003 Operating Budget: GENERAL FUND: DEPARTMENT $1,028,270 Community Development 580,420 Finance 1,581,480 Fire 2,579,720 General Government 287,790 Human Resource 1,463,910 Parks and Recreation 5,981,720 Police 2,641,910 Public Works $16 GENERAL FUND TOTAL CHARITABLE GAMBLING TAX FUND: $52,910 General Government COMMUNITY CENTER FUND: 2,271,980 Parks & Recreation DATA PROCESSING FUND: 389,070 General Government ENHANCED 911 SERVICE FUND: 37,000 Police HOUSING REPLACEMENT FUND: 343,280 Community Development LAW ENFORCEMENT BLOCK GRANT FUND 16,710 Police PAYROLL BENEFITS FUND: 3,936,290 General Government POLICE SERVICES FUND: 380 Police RECREATION PROGRAM FUND: 798,850 Parks and Recreation RECYCLING FUND: 303,140 Community Development SANITARY SEWER FUND: 3,428,180 Public Works V.E.M. FUND: 690,880 Public Works $28,413,890 TOTAL OPERATING BUDGET APPROPRIATIONS P:\ FINANCEMORMAWADOPTBUD 03.DOC BE IT FURTHER RESOLVED that the expenses for the Community Center Operations Fund may exceed the appropriation provided that the net operating income before other revenues and expenses including depreciation for 2003 is not less than $90,730. BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 2003 Capital Improvements Budget: CAPITAL IMPROVEMENT PROJECTS FIRE TRUCK REPLACEMENT PARK DEVELOPMENT PUBLIC IMPROVEMENT PROJECTS PUBLIC WORKS BUILDING ADDITION STREET CONSTRUCTION STATE AID TAX INCREMENT ECONOMIC DEV. DISTRICT #1 -5 TAX INCREMENT HOUSING DISTRICT #1 -1 TAX INCREMENT HOUSING DISTRICT #1 -2 TAX INCREMENT HOUSING DISTRICT #1 -3 TAX INCREMENT HOUSING DISTRICT #1 -4 TAX INCREMENT HOUSING DISTRICT #1 -5 TAX INCREMENT HOUSING DISTRICT #1 -6 WATER AVAILABILITY CHARGE - NO. ST. PAUL WATER AVAILABILITY CHARGE - ST. PAUL TOTAL CAPITAL IMPROVEMENTS BUDGET APPROPRIATIONS $290,160 1,800 551,040 6,036,670 200,000 590 80 180 180 170 26,960 22,340 77,060 80 270 $7,207,580 BE IT FURTHER RESOLVED that the Finance Director shall establish a budget for each public improvement project when the Council orders the project and that the budget amounts shall be recorded at amounts specified in the feasibility study for the project. PAFINANCE \WORD \AGN \ADOPTBUD 03. DOC BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 2003 Debt Service Budget: $1,940,000 Principal 1, 202,170 Interest 2,640 Paying Agent Fees 59,430 Interest - Interfund loans 3,480 Investment Management $3,207,720 TOTAL DEBT SERVICE BUDGET APPROPRIATIONS BE IT FURTHER RESOLVED that the above budgets for Governmental Funds are hereby adopted for financial reporting and management control. BE IT FURTHER RESOLVED that the above budgets for all other funds are hereby adopted for management purposes only. BE IT FURTHER RESOLVED that the transfer of appropriations among the various accounts, within a fund, shall only require the approval of the City Manager or his designee. However, City Council approval is required for transfers from contingency accounts. BE IT FURTHER RESOLVED that all appropriations which are not encumbered or expended at the end of the fiscal year shall lapse and shall become p art of the unencumbered fund balance which may be appropriated for the next fiscal year except appropriations for capital improvement projects which shall not lapse until the project is completed or canceled by the City Council. PAMNANCEMORMAGMADOPTBUD 03. DOC RESOLUTION CERTIFYING TAXES PAYABLE IN 2003 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that: 1. The following amounts of taxes be levied for 2002, payable in 2003, upon the net tax capacity in said City of Maplewood, for the following purposes: Operations $8,942,250 Capital Improvements 793,700 Debt Service 1,453,570 TOTAL LEVY $11,189,520 2. In addition, there is a $738,360 market value based referendum levy for 2002 payable in 2003 to finance the debt service on the 1994 Open Space Bonds and the 2000 Fire Safety Bonds. 3. The net tax capacity based levy of $1,453,570 for Debt Service and the market value based referendum levy of $738,360 total $2,191,930. This is a net decrease of $1,354,894.39 in the scheduled levy of $3,546,824.39. The breakdown by Debt Service Fund is attached as Exhibit A. P: WINANCEMORMAGN \PROP TAX 03. DOC Exhibit A RESOLUTION CERTIFYING TAXES FOR CITY OF MAPLEWOOD 344 G.O. OPEN SPACE REFUNDING BONDS - 2002D TOTALS 3 2 (1,354,894.39) P: \EXCEL \BUDMISC \DEBT SERVICE TAX LEVY 27- Nov -02 SCHEDULED ADOPTED INCREASE LEVY LEVY _(DECREASE) 328 G.O. TAX INCREMENT BONDS - 1993B 237,143.00 423,890.00 186,747.00 329 G.O. IMP. REFUNDING BONDS - 1993C 401 525 124,259.00 330 G.O. OPEN SPACE BONDS - 1994A 433,834.00 422,190.00 (11,644.00) 331 G.O. BONDS - 1995A 5 - (5,021.00) 332 G.O. TAX INCREMENT REFUNDING BONDS - 1995B 167,050.00 178,070.00 11,020.00 333 G.O. BONDS - 1998A - - - 334 G.O. REFUNDING BONDS - 1998B 123,007.00 128,350.00 5 335 G.O. IMPROVEMENT BONDS - 1999A 57,678.00 22,340.00 (35,338.00) 336 G.O. TAX INCREMENT BONDS - 1999B - - - 337 G.O. FIRE SAFETY BONDS - 2000A 311,882.00 316 4 338 G.O. EQUIPMENT CERTIFICATES - 2001A 197,268.75 175,310.00 (21,958.75) 339 G.O. IMPROVEMENT BONDS - 2001B 173,225.39 - (173,225.39) 340 G.O. IMPROVEMENT REFUNDING BONDS - 2001C 309,251.25 - (309,251.25) 341 G.O. IMPROVEMENT BONDS - 2002A - - - 342 G.O. IMPROVEMENT REFUNDING BONDS - 2002B 521,949.00 - (521,949.00) 343 G.O. TAX INCREMENT REFUNDING BONDS - 2002C 608,164.00 (608,164.00) 344 G.O. OPEN SPACE REFUNDING BONDS - 2002D TOTALS 3 2 (1,354,894.39) P: \EXCEL \BUDMISC \DEBT SERVICE TAX LEVY 27- Nov -02 A enda 9 Action by Counc 1 MEMORANDUM 1 . Date TO: Richard Fursman, City Manager EnL E- ed FROM: Ken Roberts, Associate Planner Modi�'i�d SUBJECT: Moratorium on Development in South Maplewood Rejected DATE: December 2, 20021 BACKGROUND On October 28, 2002, the city council received three petitions from Mary Dierich of 2624 Promontory Place about development and land use activities in south Maplewood. Ms. Dierich expressed concerns about the potential effects new development could have on the existing properties and on the. natural features in south Maplewood. As such, one of .. ..the petitions that . Ms. Dierich submitted asked the city council to adopt a moratorium on development in south Maplewood. The intent of such a moratorium would be to allow the city time to study the existing features and land uses and to possibly prepare new I ordinances to reflect the needs and issues found by the city. On November 13, 2002, the city council gave the attached moratorium first reading. The council also directed staff to set a public hearing about the proposed morator and to notify the affected property owners about the public hearing. DISCUSSION Staff recently began working on a land use and zoning study for the area south of Linwood Avenue in Maplewood (see the map of the study area on page 3.) The intent of this study_ is to look at the existing features (man -made and natural), existing and planned land uses and to possibly prepare new ordinances to reflect the needs and issues found by the city. Within the next few months, staff will work closely with the planning commission on this study and may propose new zoning or other land use regulations for the city council's review. The council may want to exempt smaller parcels from the moratorium, as they are not likely to cause development concerns. The ma p on page 4 s hows the properties that are over one -acre in size (that the proposed moratorium would affect). I have attached a proposed moratorium ordinance (starting on page 5) for your use. This ordinance exempts parcels one acre and smaller from the moratorium. Several of the council members have met recently with the future developers of the property. at 2516 Linwood Avenue. This is a 12.5 -acre parcel on the south side of Linwood Avenue, east of Sterling Street and is adjacent to city open space property. Staff also has had several meetings with these developers and we have been providing input and guidance to these developers as they prepare and revise development plans for this site. Mr. Letsch, one of the developers, has sent the city a letter asking the council to exempt the property at 2516 Linwood Avenue from the proposed moratorium. (See his letter on page 8.) The council, based on this request, the staff meetings and on their review of the concept plans, may want to exempt this property from the moratorium. Attachment 1 y� L_ 15 �'` C25) 48OS m o 0 16 0 z� 720 �z 17 1 NEW CENTURY PL 2 NEW CENTURY TER 3 NEW CENTURY LN . 960S 18 Ca rver Lake 12005 19 o . 1440S 20 -- 1680S LOCATION MAP SOUTH MAPLEWOOD AREA t I 3 SECTION 2. REDEVELOPMENT STUDY; MORATORIUM city. City staff shall coordinate this study with the 2.01 The study is authori z ed by the ty y p 9 Tannin commission, the City of Woodbury, property owners, interested citizens, and the city council. 5 2.02 U on completion of the study, city staff will present the .study and its re p suits to the planning commission. and community design review board for their review and recommendation to the city council. 2.03 A moratorium on development in the south Maplewood Study Area is adopted pending completion. of the study and /or the adoption. of any amendments to the city's zoning. ordinance, zoning map, or comprehensive plan as the city deems necessary as a result of the study. The city will not approve any subdivision or building permit for a new building, except for those parcels that are one acre in size or smaller and now of record, during the moratorium period'. Maplewood may issue building permits for the expansion or remodeling of existing structures, for accesso ry structures or for one new principal structure on an existing lot of record where the owner does not subdivide the property. SECTION 3. TERM 3.01 The term of ordinance shall be for one year or until such time as the city council adopts amendments to the city's zoning ordinance, zoning map, or compre p hensive plan as the city deems necessary as a result of . the study. - SECTION 4. VARIANCES .4.01 Variances from this ordinance may be granted by the city council based upon a determination that a proposed subdivision. or development would be compatible with ro osed land use, and zoning, and that such proposals would keep with the p p spirit and intent of this ordinance. The procedures to be followed in applying for a variance from this ordinance shall be in accordance with state law on findings for variances and shall include the following: a. The applicant shall file a completed application form, together with required exhibits, to the Community Development Department. b. The application for a variance shall set forth special. , circumstances or conditions which the applicant alleges to exist, and shall demonstrate that the proposed subdivision or development is compatible with existing or proposed land use and zoning - C. The application shall be submitted to the planning commission for their review and recommendation to the city council. d. The cit y council may in its discretion set a- public hearing before making a final determination on the requested variance. e.. The city council may impose such restrictions upon the proposed subdivision or development as may be necessary to meet the purpose and intent of this ordinance. AGENDA REPORT TO: Richard Fursman, City Manager AGENDA ITEM FROM: Charles AN, Director of Public Works /City Engineer Lie Action by Council. Modified SUBJECT: County Road D Extension (Hazelwood to TH 61) —City Project 02 -O iejected � County Road D Extension (West of TH 61) —City Project 02 -08 Resolution Approving Final Alignment, Approving Project Budget, and Authorizing Preparation of Preliminary Report and Right of Way Map Public Hearing — 7:15 PM DATE: December 2, 2002 Introduction A study has been completed for a realignment of County Road D between Hazelwood and TH 61 and realignment of County Road D west of TH 61. Consideration of the report and a recommendation to proceed with the project is recommended. Background During 2001, the City of Maplewood led a multi jurisdictional study of the roadway systems within the Maplewood Mail area. A study document was,prepared called the Maplewood Mall Comprehensive Traffic Study. In March 2002, the planning commission and city council adopted this study and its recommendations into the Maplewood Comprehensive Plan. One of the major recommendations from that study was to realign existing County Road D between Hazelwood Street and TH 61. County Road D formerly provided access to this area; however, a viaduct under the railroad was closed due to safety concerns for the sub - standard viaduct. The new alignment proposed for County Road D is significantly south of the existing alignment. Representatives from many agencies, including MnDOT, Ramsey County, the cities of Vadnais Heights and Maplewood, and representatives from Xcel Energy recommend this alignment. The attached report summarizes the options considered by the task force, along with a recommended alternative. Additionally, meetings were held with area property owners to identify property owner issues. A summary of those meetings is included within the study report. A copy of the schedule for the Hartford site development and the relationship that this roadway improvement has to that site is included with this report for information purposes. Process Consideration 'of the alignment is part of a process to implement the findings of the Mall Traffic Study. The City of Maplewood has established a goal of opening the County Road D extension project for traffic by November 2004. The following process is provided for consideration: • Planning Commission Review of Alignment Study December 3, 2002 • Council Public Hearing on Alignment Study December 9, 2002 • EAW Approved for New Roadway in coordination with AUAR February 10, 2003 • Feasibility Study and Right of Way Map Approved February 10, 2003 • Public Hearing on Improvements February 25, 2003 • Right of Way Acquisition /Plan Preparation Mar. — Sept. 2003 • Assessment Hearing /Plan Approval September 27, 2003 • Construction Award (Hazelwood to TH 61) October 25, 2003 • Begin Construction (Hazelwood to TH 61) November 2003 City Council Agenda Report December 9, 2002 County Road D Realignment Study Page Two • Complete Construction (Hazelwood to TH 61) • Assessment Hearing /Plan Approval (west of TH 61) . Construction Award '(west of TH 61) • Begin Construction (west. of TH 61) • Complete Construction (west of TH 61) Project Budget November 2004 September 2004 February 2005 April 2005 September 2005 The proposed project schedule includes preparation of a preliminary report, an Environmental Assessment Worksheet (EAW), and a right of way map that will identify the actual property required for the new roadway alignment. These three documents are the first step in the overall improvement process. The preliminary report will provide a detailed project estimate and summary of financing for the improvements. Preparation of these documents will approach $80,000. It is recommended that a project budget be established in this amount to be paid with off system Municipal State Aid Proceeds. Recommendation It is recommended that the City Council adopt the attached resolution approving the Alignment Study and Report for the County Road D Realignment and adopt the Preferred Alternative Realignment as the preferred option for implementation of the County Road D Realignment project, and approve a project budget of $80,000, and - authorize preparation of a preliminary report on the improvements and a right of way map based upon. the Preferred Alternative Alignment RCA jw Attachments: County Road D Realignment Improvements Study Hartford Site Proposal Time Line Plan Public Hearing Notice Resolution - HARTFORD SITE PROPOSAL W/ COUNTY ROAD D EXTENSION PROJECT TIME LINE PLAN November 26, 2002 Critical Items /Tasks Due Date Requirements Alignment Study Task Force 09/19/02 Adopts Alignment 4B City staff and Hartford Mtg 10/08/02 Review of Schedule 11/07/02 Development Agmt 11/14/02 Reviewed City Council Auth Prep of AUAR 11/25/02 Study Area Defined City review costs confirmed Draft AUAR to City staff 11/26/02 21 days for review Planning Commission — Rvw of Align Study 12/03/02 Recommends Option Final Roadway Align Study to Council 12/09/02 Draft Rpt by 11 /01 - includes cost estimate Roadway Align Public Hearing @Council 12/09/02 ROW Map Authorize AUAR to Council 01/13/03 Sent for Pub Review AUAR Notice Published in EQB Monitor 01/20/03 30 days for review Tax Abatement Info to Council 01/27/03 - Developer Needs $$ - Pub Improv $$$ Planning Comm — Public Hearing Includes Approval of on Transportation Plan Amend 02/03/03 ROW Map for Align 4B City Council — Public Hearing on Trans Plan and ROW Map 02/10/03 ROW Acquire Authorized AUAR Comment Period Ends 2/20/03 AUAR Responses Prepared 2/21 to 3/14 21 days (due to City on 3/17) Council Calls Hearing on AUAR 3/24/03 No public testimony received Planning Comm Rvw of AUAR 4/07/03 PC comments submitted City Council holds Public Hearing — Approves Responses 4/14/03 21 days: objections`to action Planning Commission Reviews Prel Plat, Land Use Plan Amend and PUD Zoning Change 4/21/03 Submittal due 45 days prior Design Rvw Committee Reviews Bldg Design Details 4/22/03 Submittal due 45 days prior Council adopts Final AUAR w/Mitigation Plan and holds Tax Abatement Public Hearing 5/12/03 Directs project to proceed City Council holds Public Hearing Approves preliminary plat, land use plan change and PUD Rezoning 5/12/03 Final approvals City Council approves final bldg. Plans 5/27/03 Submittal 45 days prior PUBLIC HEARING NOTICE REALIGNMENT OF COUNTY ROAD D EAST AND WEST OF TH 61 City Project 02 -07 and 02 -08 The City of Maplewood, in cooperation with the State of Minnesota, Ramsey County and the Cities of North St. Paul, White Bear Lake and Vadnais Heights, completed a traffic study in 2001 referred to as the Maplewood Mall Area Comprehensive Traffic Study. The City of Maplewood is considering one of the findings from that study as well as from the Transportation Section of the Maplewood Comprehensive Plan. The major improvement is to reestablish County Road D between Hazelwood Street and Trunk Highway 61 under the old viaduct. The new roadway would be under a new alignment, and likely would be significantly south of the old County Road D alignment. This may require a realignment of County Road D west of Trunk Highway 61. Significant changes in area traffic patterns may occur if the proposed project is implemented. Access points to TH 61 between Interstate 694 and Beam Avenue may be impacted. In addition, access and medians for public and private roadways will be considered for closure along TH 61 in this same segment. The goal of the project is to implement the extension of County Road D between Trunk Highway 61 and Hazelwood within the next two years. Public Hearing Information The Maplewood City Council will hold a public hearing on this matter on Monday, December 9, 2002 at 7:15 p.m. or later. This meeting will be held at Maplewood City Hall, 1830 East County Road B in the City Council Chambers. All interested parties may appear at the hearing and present their views orally or in writing. Sign language interpreters are available. You must request this service at least 24 hours in advance. Call 651 - 770 -4524 to arrange this service. Why this Notice? The City Council will consider a. report recommending a new alignment for County Road D. If the new alignment is approved by the City Council, it is anticipated that the City Council will order the, preparation of a right of way map and authorize preparation of a feasibility report on the new alignment. The City Council desires public input on this process. Contacts To discuss this request or seek additional information about this proposal, please contact the Maplewood City Engineer Chuck Ahl at 651- 770 -4552. PUBLISH: December 4, 2002 RESOLUTION APPROVING FINAL ROADWAYALIGNMENT APPROVING PROJECT BUDGET ORDERING PREPARATION OF A PRELIMINARY REPORT ORDERING PREPARATION OF A RIGHT OF WAY MAP WHEREAS, the City Council has authorized the preparation of an alignment study for a new alignment of County Road D east and west of TH 61 in northern Maplewood, and WHEREAS, a multi jurisdictional task force representing MnDOT, Ramsey County, the cities of Vadnais Heights, White Bear Lake and Maplewood, along with representatives from XCEL Energy have recommended a preferred alternative alignment, and WHEREAS, a report has been prepared by URS Corporation for the City of Maplewood on the alignment alternatives and recommends the preferred alternative alignment, and WHEREAS, the City Engineer and the URS report have recommended that the preferred alternative alignment requires preparation of an Environmental Assessment Worksheet, and WHEREAS, the City Engineer has recommended that the next phases of project implementation will require a project budget of $80,000, and WHEREAS, it is proposed to construct a roadway along the preferred alternative alignment and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That the report prepared by URS Corporation on the final alignment of County Road D is hereby adopted. 2. That the preferred alignment as recommended within the URS Report is hereby selected as the final alignment of County Road D both east and west of TH 61. 3. That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. 4. That the city engineer is directed to have an Environmental Assessment Worksheet (EAW) prepared to analyze the environmental impacts of the proposed improvements and is directed to coordinate the EAW process with the Alternative Urban Areawide Review (AUAR) being prepared by the Hartford Group for the Hajicek property. 6. That the city engineer is directed to prepared a right of way map identifying the necessary property for the proposed realignment project and present said right of way map to the planning commission and city council consistent with the approval process for a preliminary plat for the area. 6. That the finance director is directed to appropriate funds in the amount of $80,000 from Fund 404 that shall be reimbursed with future Municipal State Aid Street Funds to prepare the recommended reports and documents. �.. Agenda # j. J f . MEMORANDUM. A un TO: City Manager Dk FROM: Ken Roberts, Associate. Planner SUBJECT: Highwood Farms Preliminary Plat I1401 .�0d LOCATION: South of Highwood Avenue, east of Dennis Street e j ec DATE December 2, 2002 .1 INTRODUCTION Project Description Mr. Charles Cox, representing. CEC Development, Inc., is proposing to develop a ten -lot plat for single dwellings called Highwood Farms. It would be on a 3.71 -acre site on the south side of Highwood Avenue, east of Dennis Street. Requests To build this project, Mr. Cox is requesting that the city approve a preliminary plat to create the new street and the ten lots in the development. In addition, city -staff is proposing to change the zoning for the site from F (farm residence) to R -1. (single dwellings). BACKGROUND On September 23, 2002, the city council held a public hearing about the proposed 10 -lot subdivision for this site. (See the proposed plat on page 5.) After taking public testimony about the proposal, the applicant agreed to a time extension for council action on the proposal. This time extension was to allow him time to study other options for the property, including the idea of putting town houses near Highwood Avenue and leaving the southern end of the property untouched. On October 28, 2002, the city council again considered development options for this site. These included the proposed 10 -lot single- family subdivision and a concept plan that showed 16. to 22 town houses on the site. The applicants agreed to another time extension for council action until November 25 2002, to allow them time to further develop the plans for town houses on the property. On November 25, 2002, the council again tabled action on the developer's original request for a single - family subdivision for the property while they continue to work on alternative plans for the site. DISCUSSION Since the October 28, 2002, council meeting, the applicant has not yet submitted any more plans for the property. The applicant told me that they are working on developing a full set of plans for the town houses on the site (including site, grading and drainage, landscaping- and building elevations) but that they have not yet finished them. Mr. Cox told me that he expected to have these plans into the city by December 6, 2002. The city cannot approve a town. house plan for the property until we can review a full set of plans and , applications for such a development. Because of the time constraints, the applicant is asking the city to again delay taking action on their original development application (the 10 =lot subdivision). This tabling would be until such time as the applicants are able to submit the plans and applications for town houses on the site. 2 Attachment � Attack 2 7 OUTLO7 3 J is •j �/ I - V �+ . 317 r •6y � c�' q r4q) (70) W b V 0 t0 - • y l4� �! _ Z. 10 0 1 X451 a, ;35 1 t ���� .7S ze. 4 osio t4' COI 1 — 140 ivo �•� $� � � Q (44 ' %) 1.4.3. ' 4 • AV-E. 2 .9 14.0 V � Z. 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(47) --(46) — 145) w •. 1 1024 o NEB .1 .` 1 0 '� A { 9 V NE ` _ —y�� - - — - - A E Z AVE . � MIT ! , a 1030 } o C do 9 1 40 1 �• � a E % (44) .L ) — (46) ( 49) .3 ' 103 f — — W • .Z °' A 14-� • ft 1� I 9. Z . 1 00 (50) 710-+ 14 10, .5 9D • �. 1050 0 — `�5 9a•o (! Ise a oz 2 ^a , 13 ga z 7. LA COUT Fk do Q 10.9.5 ` ► K 1 r'11 �a .,+ 7), ? �. vs 11 1 PROPERTY LINE 1 ZONING MAP SITE 4 t Attachment 3.'' 2 N 0 •O h D r K�" o r^ M m .— r - -_— —..— ..— — -- -- -��. STOW �, _ - - -------- - - ----------------------- - — ,�; HI G Hr1V AVENUE _ UJ 2692 6 660 96 { { 2 I — - 123.x_ _ J 2684 { - D i MA IT l � �_ J 1... _..- 123.00_ L_ � 1 23. 00 J r - O L - 12b.00.- J' ca "' �� I – ---- -� CELL TOWER m L__123.00 �I i L ...123.00 - L - - 123.00_ N PP I X71 M N i 1;b4 _ *e t � � LEGAL. DESCRIPTION m Subject to State Highway 100/117 and 393, The North 1100 feet of the the West half the Northeast Quarter of the Southeast a h West 173 feet of of Quarter, Section 13, Township 28. Range 22. Q Arom Grant ToW bro- 194312 SQ, Ft./4.37 Avw Mphwroad A,a E Army -%182 Sp. Ft10.12 A&m � = ? ~• r MMnMt #rqhtN Ma- 27.184 So. FG/od2 A& Ntr Tats Aim = 137.946 Sq. Ft./J.t;T Ac, , �b y G tong � f fir•`: p Y � - • - 173.01- N 88735'38" E e�r,�,>,rl�.� Tap N41 M' mW At N QLW*M"k N.. GwWy aw 0 Am. E Eb sebn- 1003.96 (pr cxy of 11goMaeod DO-) Z 2 N 0 •O h D r K�" o r^ M m AGENDA ITEM Action by Council. AGENDA REPORT Date TO: Richard Fursman, City Manager Endol - sed Modified FROM: Charles Ahl, Director of Public Works /City Engineer Rejected SUBJECT: Ramsey Washington Metro Watershed District — Update Lease for Public Works Building DATE: December 3, 2002 Introduction The Ramsey Washington Metro Watershed District (RWMWD) has a lease for the upper floor of the Public Works building. The reorganization of the Emergency Management Division with the Fire Department has created vacant office space that RWMWD desires to lease. Additionally, RWMWD has been using space that is not currently covered by the existing lease. An amendment of the lease to cover these provisions is recommended. Background RWMWD moved into the Public Works building in April 1994. The original lease was for three offices and one -half of the common areas. The original lease covered 512.5 square feet. This was increased to 9 26.5 square feet in June 1995 and 1,058.5 square feet in January 1999. The lease rate has been q adjusted for inflation annually with the 2002 rate at $9.54 per square foot. The new leased area will be increased to 2,702.5 square feet plus the common area. The common area is leased at 50 percent of its 425 square feet area. The 2003 lease rate will be increased by 2.7% for inflation to $9.80 per square foot. The 2003 lease with RWMWD will be based on a total footage of 2,915 square feet at $9.80 per square foot or $28,567.00. This will be paid monthly at a rate of $2,380.58. Approval of the amendment is recommended. A copy of the revised lease is available from the Public Works Director. Recommendation It is recommended .that the City Council approve the revised lease with the Ramsey Washington Metro Watershed District in the amount of $28,567.00 for 2003 at a rate of $9.80 per square foot for the Public Works Building and directs the Public Works Director to finalize the lease with RWMWD. RCA jW Attachment: RWMWD Lease (available from Public Works Director) 1. AGENDA ITEM AGENDA REPORT Aeti ®n by counc � cxl J TO: City Manager FROM: Assistant City Engineer odId Rejected SUBJECT: Bush Avenue Improvements, City Project 01 -04. . Resolutions for 1. Final Recapitulation of the Construction -Contract, Change Order #3 and 2. Acceptance of Project DATE: December 2, 2002 Introduction /Summary The Bush Avenue Improvement, Project 01 -04, has been successfully completed and the project is ready to be closed. Overruns require that an increase be made in the construction contract and project budget. The city council will consider approving the attached resolutions: Final Recapitulation of the Construction Contract and Acceptance of the Project. Background During construction there are often unforeseen changes from the original plans and specifications, including increases and decreases in the unit pay items. Change Order #3 (CO #3, $4,906.84) is a final recapitulation of the estimated pay items, which has resulted in a net increase of $4,906.84. There were two previous change orders totaling $16,574.92, which were approved earlier. Budget Impact Approval of this resolution would increase the construction contract by another $4,906.84. The project has been completed; however, it has exceeded its original project budget. This project is funded from assessments, sewer fund and general tax levy. It is recommended that the final project budget be increased from the original budget of $325,000 to a revised budget of $355,000 to cover these change orders and other project related expenses. The revised budget should be based on the estimate below: Sewer Fund: Assessments: General Tax Levy: Total: Oriainal Budaet $9,836.00 $98,650.00 $216,514.00 $325,000.00 Revised Budaet $9,836.00 $99,600.00 $245,564.00 $355,000.00 Recommendation It is recommended that the city council approve the two attached resolutions for the Bush Avenue Improvement, City Project 01 -04: Final Recapitulation of the Construction Contract and Acceptance of Project. CIVIC jW Attachments: Resolutions (2) Change Order #3 RESOLUTION FINAL RECAPITULATION OF CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 01 -04, Bush Avenue Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, construction has now been completed with increases in the quantity of some contract unit price items that have resulted in a final project cost greater than the original contract amount, and WHEREAS, it is now necessary that said final contract be modified and designated as Improvement Project 01 -04, Final Recapitulation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify g Y the existing contract b executing said Final Recapitulation in the amount of $4,906.84. The final contract amount is $248,274.28. The finance director is hereby authorized to make the financial transfers necessary to implement the revised financing plan for the project. The revised project- financing plan is as follows: Sewer Fund: Assessments: General Tax Levy: Total: Original Budget $9,836.00 $98,650.00 $216,514.00 $325,000.00 Revised Budget $9,836.00 $99,600.00 $245,564.00 $355,000.00 RESOLUTION ACCEPTANCE OF PROJECT WHEREAS, the city engineer for the City of Maplewood has determined that Bush Avenue Improvements, City Project 01 -04, is complete and recommends acceptance of the project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that City Project 01 -04 is complete and maintenance of these improvements is accepted by the city. Release of any retainage or escrow is hereby authorized. CHANGE ORDER TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED Engineers- Architects - Planners Compensating Saint Paul, MN October 21 20 02 Comm. No. 12375 -01 Change Order No. 3 To Palda & Sons, Inc. for Bush Avenue (City Project 01 -04) for City of Maplewood, Minnesota You are hereby directed to make the following change to your contract dated October 8 2001 The change and the work affected thereby is subject to all contract stipulations and covenants. This Change Order will (increase) ( dee3.,.,... e ) ( i=± t_ e- a g e ) the contract sum by Four Thousand Nine Hundred Six and 84/100 ............... ....... 4,906.84 ) COMPENSATING CHANGE ORDER This change order shows the actual quantities installed at the unit price bid amounts (see attached itemization): NET CHANGE _ Amount of Original Contract Additions approved to date (Nos. CO 1, CO 2 } Deductions approved to date (Nos. ) Contract amount to date Amount of this Change Order ( Add) ' "' 14 4.; e t ` TIC -09 ) Revised Contract Amount $ 4,906.84 $ 226,792.52_ $ 16,574.92 $ 243,367.44 $ 4 $ 248, 274.28 Approved City of Maplewood, Minnesota TOLTZ, KING, DUVALL, ANDERSON Owner AND ASSOCIATES, INCORPORATED By By Thomas D. Prew, P.E. Approved Palda & Sons, Inc. Contractor By, .f White - Owner Pink - Contractor Blue - TKDA AGENDA ITEM AGENDA REPORT TO: City Manager FROM: Assistant City Engineer SUBJECT: Ripley Avenue Improvement, VanDyke St. to White Bear Ave., City Project 99 -12 Resolution for Acceptance of Project J ATE: December 2, 2002 Introduction /Summary The Ripley Avenue Improvement, Project 99 -12, has been successfully completed and the project is ready to be closed. No change is needed in the construction contract; however, there is still a small shortfall in funding before this project can be closed. The city council will consider approving the attached resolution accepting the project, along with approving an adjustment to the project budget. Backgrod nd This section of Ripley Avenue was part of a turn back from Ramsey County. As a result of the turn back process, the county agreed to pay the city up to $170.,000 for the city -led improvements to Ripley Avenue. By doing this project "in- house," approximately $36,000 in revenue was brought into the city from the outside (RAMCO) in the form of engineering fees. Budget Impact The city has received the $170,000 payment from Ramsey County and this amount cannot be increased. Last year the project budget was increased by $22,500 with funding from the Street Construction State Aid fund (SCSA) to complete sidewalk work along Ripley that was originally not' budgeted. All construction and other project expenses have been completed. Based on final project expenses, the project is still short $3,000 in funding. It is recommended that an additional $3000 be transferred from the SCSA fund to bring the final project budget up to $195,500. Original Budget Revised Budget Ramsey County: $170,000 $170,000 SCSA: $0 $25,500 Total: $170,000 $195,500 r Recommendation It is recommended that the city council approve the attached resolution for the Acceptance of Project for the Ripley Avenue Improvement, City Project 99 -12. CIVIC jw Attachment: Resolution RESOLUTION ACCEPTANCE OF PROJECT WHEREAS, the city engineer for the City of Maplewood has determined that Ripley Avenue Improvement, VanDyke Street to White Bear Avenue, City Project 99 -12, is complete and recommends acceptance of the project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that City Project 99 -12 is complete and maintenance of these improvements is accepted by the city. Release of any retainage or escrow is hereby authorized. The finance director is hereby authorized to make the financial transfers necessary to implement the revised financing plan for the project. The revised project- financing plan is as follows: Oriqinal Budget Revised Budget Ramsey County: $170,000 $170,000 SCSA: 0 25 ,500 Total: $170,000 $195,500 t AGENDA REPORT Agenda No. �4 Actin by Council Dare Endorsed DATE: November 27, 2002 Modified � Rejecter � TO: Richard Fursman City Manager FROM: Sherrie Le Human Resource Director SUBJECT: Proposed Settlement — LELS # 173,. Police Sergeants I have attached the proposed two -year negotiated labor agreement between the City and LELS # 173 representing the City's Police Sergeants. This settlement has been ratified by their membership. Approval of this settlement is recommended. If you have any questions, please let me know. AGENDA ITEM No.... J CITY OF MAPLEWOOD AND LELS #173 - POLICE SERGEANTS CONTRACT NEGOTIATIONS TENTATIVE SETTLEMENT November 20, 2002 Action by Council Date Endorsed Modified Rejected e 1. Wages and Duration: Two year contract with annual adjustment of 3% effective January 1, 2003 and 3% effective January 1, 2004. In addition, on 1 -1 -03 there will be a market adjustment of $77.50 per month to the starting pay, $104.67 /month after 1 year, $131.84 /month after 2 years, and $159 /month to the top step. On 1 -1 -04 there will be an additional market adjustment of the same dollar amounts. In addition, effective 1 -1 -03, merit pay will be eliminated for this unit. 2. Deferred Compensation: Increase from $90 to $95 per month in 2003 and to $100 per month in 2004. 3. Appendix A— Paramedic Specialty Pa— For the years 2003 and 2004 only, paramedic sergeants with 5 or more years as a paramedic will receive the 8% paramedic differential regardless of where they are assigned. Paramedic sergeants with less than five years as a paramedic will receive a 5% paramedic differential. This provision will automatically expire on 12 -31 -04 and revert back to the language in the 2001 -2002 labor agreement providing 3 and 5%. 4. The Health Insurance provision will be revised as follows: "Where the City provides more than one choice of health insurance providers, the Employer will pay the cost of employee (single) health coverage and 50% plus $45 toward the cost of the monthly dependent health coverage for the least costly provider. If the employee chooses the more costly provider, the employee will pay the difference in cost between the two providers. It is not the Employer's intent to require employees to pay the difference between a higher and lower cost plan if in future years the City offers a plan with substantially lower benefits than what exists on October 1, 2002. Any changes that are presented at renewal will be discussed (and agreed to) through the Labor - Management Committee process. These benefits apply to FT employees only." 5. There will be a differential of 2% for assignment as Investigative Sergeant beginning 1 -1- 03. 6. Both the Overtime definition and Article 13.1 will be revised to provide overtime for time worked in excess of the employee's scheduled shift instead of one -half hour of the employee's scheduled shift. Overtime will still be calculated to the nearest 15 minutes. 7. The vacation selection language will be changed to be the same language as in the 2001- 2002 police officer contract. It reads: Employees may select two (2) continuous vacation periods by seniority in the fall for the following calendar year. The first choice shall be selected from a posting posted by November 2nd. Such selection shall be completed by November 30th. The second choice shall be selected from a posting posted by December 1 st. Such selection shall be completed by December 31 st. There shall be no second choice bids until first choice bids have been completed. Employees shall bid in a timely manner. A timely manner is defined as a maximum of two of the employee's working days after becoming eligible to bid. After December 31 st, vacations shall be bid on a first -come, first- served basis. 8. The City agreed to re -open negotiations to discuss a retiree health savings plan if requested by the Union. 9. The 9-23-02 amendments to the annual leave policy were incorporated by reference. 10. There were also a number of housekeeping changes. Agenda No. �5 AGENDA REPORT A ctlon by Council , i rr • November 25 2002 DATE. No Modifie � Re jected TO: Richard Fursman City Manager 11A_ FROM: Sherrie Le Human Resource Director SUBJECT: Proposed Settlement — LELS # 153, Police Officers I have attached the proposed two -year negotiated labor agreement between the Cit y and LELS #153 r y the Ci t y 's Police Officers. This settlement has been ratified by their membership. Approval of this settlement is recommended. If you have any questions, please let me know. CITY OF MAPLEWOOD AND LELS #153 - POLICE OFFICERS CONTRACT NEGOTIATIONS TENTATIVE SETTLEMENT November 14, 2002 1. Wages and Duration: Two year contract; 3% effective January 1, 2003; 3% effective Januar y 1, 2004. In addition there will be a market adjustment of 1.5% on 1 -1 -03 and I% on 1 -1 -04. 2. Deferred Compensation: Increase from $90 to $95 per month in 2003 and to $100 per month in 2004. 3. Appendix A — Paramedic Specialt Pay — For the years 2003 and 2004 only, officers with 5 or more years as a paramedic will receive the 8% paramedic differential regardless of where they are assigned. This provision will automatically expire on 12 -31 -04 and. revert back to the language in the 2001 -2002 labor agreement. 4. The Health Insurance provision will be revised as follows: "Where the City provides more than one choice of health insurance providers, the Employer will pay the cost of employee (single) health coverage and 50% plus $45 toward the cost of the monthly dependent health coverage for the least costly provider. If the employee chooses the more costly provider, the employee will pay the difference in cost between the two providers. It is understood that by agreeing to add the language requiring employees to pay the difference between a higher and lower cost plan, the Employer is not intending to reduce insurance benefits below what is presently available on October 1, 2002. Any changes that are presented at renewal will be discussed (and agreed to) through the Labor - Management Committee process. Insurance benefits apply to FT employees only. 5. All references to part -time employees will be removed from the agreement, as there are no part -time employees in this unit. This is with the understanding that if that situation changes, we will need to negotiate pro -rated benefits at that time. 6. Article 13.7 Voluntary Partial Shift Exchange - Change "pay period " to "28 -day schedule. 7. Standby Pay for Court time is established as follows: An employee will be paid V2 hour for each hour on standby for court under the following circumstances. A Lieutenant, or higher ranking officer in the department, will set a defined period with a start and automatic ending time, but can call and cancel it earlier. The Lieutenant will decide when and if they will put an employee on standby. If an employee is called in for court on the same day placed on standby, they will receive Court time in accordance with Article 21 instead of Standby Pay. 8. The City agreed to re -open negotiations to discuss a retiree health savings plan if requested by the Union. 9. The 9-23-02 amendments to the annual leave policy were incorporated by reference. 10. There were also a number of housekeeping changes. City of Maplewood Official Sign -Up Sheet By putting your name and address on this sheet, you are requesting to address the Maplewood City Council on the following topic for up to five minutes. Name (first &last) - please print Address 2. 6�9e,,9 i� ff , � 0 ­7 4. 5. 6. 7. i 80 9. N41 10. 11. 00( It IV I j��// A qq Yt 0� 12. 13. � Fes <* / , H 3;)L..o C-74as'k- CI,i i ,,, e c 3 ! /C�j S� 25 1001 A- f 2- .1 �,o � 14. City of Maplewood Official Sign -Up Sheet By putting your name and address on this sheet, you are requesting to address the Maplewood City Council on the following topic for up to five minutes. Public Hearin: Proposed 2003 Budget and Tax Name (first & last) - please print Address Y2 z 4�z_&Vv d. Pe zz; �Z/D d C/ 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. City of Maplewood Official Sign -Up Sheet By putting your name and address on this sheet, you are requesting to address the Maplewood City Council on the following topic for up to five minutes. Public Hearing: Moratorium on Development in South Maplewood (south of Linwood) Name (first &last) - please print 2. 1 3.- - 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. Address ('02(o fL4" L�u ac�n�J R�Pc� 12,4 -off acil Go als In Budget To finance infrastructure replacement, public Improvement project costs are up $2,646,060 To improve the citys parks and trails, the tax levy for park development is up by $155,000 To redevelop housing, there is a $50,000 tax levy for the Housing Replacement Program To address environmental issues, $60,000 will be spent on Comprehensive Storm Water Plan A Servi Levy Up $505,020 Breakdown of increase for debt service — $254,120 for tax increment bonds — $175,310 for dispatching equipment bonds — $75,590 for other bonds [get Based on Council Goals Council established goals at retreat early this year. Several goals have an impact on the 2003 Budget Levy fo r 2003 Up 15.3% Total tax levy increase is $1,579,650 —Debt service tax levy up $505,020 — Levy of $317,271 for state aid decrease — Capital improvement tax levy up $296,700 Firefighters pension tax levy up $182,789 — Park development tax levy up $155,000 — Other items up $122,870 y of $317,271 for Aid'Cut Local government aid (LGA) from state initially anticipated to be $717,300 State budget deficit probably will require reduction in LGA Tax levy increased by $317,271 for the Probable reduction in LGA This tax levy increases the total levy to the maximum allowed under state law 1 for Improvements up $296,700 Itemsfinanced by Capital improvement Projects Fund tax levy of $373,700 — $80,180 reserve for future year's projects $70,000 carpet replacement at City Hall — $65,000 security system for stations — $55,000 SCBA compressors — $50,000 city -wide sidewalk improvements — $50,000 city -wide storm sewer improvements for Parks Up $155,000 Items partly financed. by Park Development Fund tax levy — $350,000 Afton Heights Park improvements — $100,000 South Beaver Lake trail corridor — $100,000 Joy Park trail Tax levy of $205,000 will provide part of the funding for these projects M e Tax Levy Limit Law Property tax levy limits are for one more year Limit based on growth and inflation adjustments to prior year levy limit Proposed tax levy is maximum levy y for Pension Up $182,789 Tax levy for firefighters pension was $41,870 for 2002 Tax levy for 2003 is $224,659 Increase required due to increases in pension benefit and decreases in investment income er Levies up $122,870 Following items cause $122,870 increase in tax levy: — $50,000 to redevelop residential property — $45,720 to add police officer — $15,000 for Community Center furnishings — $12,150 miscellaneous items bulance Rate Increase Basic life support service charge up 13.4% for resident users Rates charged based on the average 2002 rates charged by other providers Revenues will decrease due to Medicare law changes Ambulance revenues total $1.1 million rating Budget enues Up 7.4% Revenue category with largest increase is charges for service Up $1.1 million Most of the increase, $0.7 million, is due to increase in sanitary sewer rates ' [age Rates Up 13.10 0 he proposed budget required a 26.4% crease in utility service charges udget changes made by the City Council allow smaller rate increase of 13.1% ost of the revenues finance sew treatment harges which are 64.1 % of the operating xpenses uarterly utility bill on average home will crease by $6.35 uarterly utility bill will be $54.75 Sewer Rates Bp Year -Time Employees Up By 2 Number of full -time positions in the 2003 Proposed Budget is 169 New positions include one police officer, staff engineer, and engineering technician Public Works Coordinator position eliminated through attrition 1 Fund Revenues Up 3.8% d General Fund revenues up 1,810 rges for service up $297,310 due to ier passport fees and in -house ineering charges rating Budget enditures Up 6.3% City growth requires budget increase in excess of the inflation rate to maintain present level of services Average annual population growth past ten years was 1.3% Non - residential building permits have been over $32 million annually during the past three years 0 of Operating Budget eneral Fund x CXMOE OVUR.lT3 Ex °� UnG E* U" ET °° °E* m�aeas� ew=€x leureualruM.: ar..nlorun•rb W.. sesel.ee! sq!leAe! f!!A!! !sx OM.nmmurw WW }!! 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E.W m! nl. s+eyl,n! sm,sm !sx eral Fund Per Capita enditures Up 3.6% Per capita expenditures in the 2002 Budget are $422 In the 2003 Proposed Budget they are $437 Assume that population will increase by 1.3% based on average for past ten eral Fund Expenditures epartment %Charge Increase 211 o r2002 Gwr 2002 Budget Budget Budget Cnmmamy Da EloWrRm $1,028,2!0 a.5% $-38,860 Finance 588,420 -1.8% -0Qado Fire 1,399,820 2.6% 35,030 General Gwemmenl 2,570,720 14.2% 321,620 Human Rimmce 287,700 5.7% 15AW Parks and Ransaepn 1,483,910 3.5% 50 Palze 5,901,720 3.3% 102,750 Futd.W01k5 2, 641,910 7.2% 177,330 Total E,anddmes $15,963550 4.9% $744530 feral Fund Balance % of Budget Fund balance of 20.9% of revenues needed to finance cash flow needs Fund balance of 36% of revenues needed to maintain city's bond rating Fund balance in the Proposed 2003 Budget is 36.1% of revenues Fund balance is 36.0% of revenues in the 2002 Budget ital Improvements Budget lenditures Up 75.6% sees vlost of the increase is for public mprovement projects - argest projects for 2002 are: — $1,980,000 for Kennard area streets — $1,500,000 for Hazelwood from County Road C to 8t. John's — $1,000,000 for Parkway lift station abandonment ital Improvements Budget enues Up 23.4% eas This part of the budget is based on the five -year Capital Improvement Plan approved on May 13 Large increase in revenues due to increase in tax levy Major revenues are $1.1 million from taxes and $2.0 million from state aid Tax revenues are from tax increment districts and $793,700 tax levy i t Service Budget lewood Homeowner Costs for Services enditures Up 6.4% zoo3 Increase due to higher scheduled Monthly principal and interest payments se ice Rubbish removal New debt issues in 2003 writhe $3.5 Pnonese ire Cable television $20.03 $2383 M for public works improvements citypropenytaves $38.08 $4775 At end of 2003 total debt will be $32.3 Breakdown of 2003 citytaxes on median value home: million which is a 4.2% increase Police protection Debt service on bond issues $13.07 $9 Public works $5.78 - - Genend government ,. $564 Fire Protection $3.46 Parks and recreation $3.20 Capital improvements $3.13 Community development $225 All other $190