HomeMy WebLinkAbout10-28-2013 City Council Meeting Minutes
October 28, 2013
City Council Meeting Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, October 28, 2013
Council Chambers, City Hall
Meeting No. 19-13
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:02 p.m. by Mayor Rossbach.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Will Rossbach, Mayor Present
Robert Cardinal, Councilmember Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
N1. School Election
N2. Cable Franchise Brief
Councilmember Juenemann
E. APPROVAL OF MINUTES
moved to approve the agenda as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
1. Approval of October 14, 2013 City Council Workshop Minutes
Mayor Rossbach
2. Approval of October 14, 2013 City Council Meeting Minutes
moved to approve the October 14, 2013 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
Councilmember Cave moved to approve the October 14, 2013 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
October 28, 2013
City Council Meeting Minutes 2
F. APPOINTMENTS AND PRESENTATIONS
1. Presentation by Roseville Superintendant John Thein (No Report)
Roseville Superintendant Thein addressed the council and gave a brief presentation on
Roseville Area Schools.
2. APWA Sustainability Award Presentation
Angela Popenhagen, Delegate and Member of the APWA Awards Committee and Bob
Cockriel, Secretary/Treasurer/Co-Chair of the APWA Conference Planning Committee
were present and addressed the council. Angela Popenhagen gave the report and Bob
Cockriel represented the APWA Sustainability Award to the council.
3. Resolution for Appointment to Commissions
a. Environmental & Natural Resources
b. Planning Commission
City Manager Ahl gave the staff report.
Councilmember Cardinal moved to approve the Resolution to appoint all five applicants
to the Environmental & Natural Resources Commission and to the Planning
Commission.
Seconded by Councilmember Cave
City Attorney Kantrud and City Clerk Guilfoile gave additional information and answered
questions of the council. City Manager Ahl provided additional input.
Councilmember Cardinal withdrew his motion.
Councilmember Juenemann
4. Approval of a Resolution of Appreciation for Environmental Commissioner
Carol Mason Sherrill
moved to table the Resolution to Appoint Candidates to the
Commissions until the next meeting so staff can review policies to appoint all
candidates.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
Mayor Rossbach read the resolution of appreciation for Carol Mason Sherrill.
Councilmember Juenemann moved to approve the Resolution of Appreciation for Carol
Mason Sherrill for her years of service on the Environmental & Natural Resources
Commission.
RESOLUTION 13-10-982
RESOLUTION OF APPRECIATION
October 28, 2013
City Council Meeting Minutes 3
WHEREAS, Carol Mason Sherrill has been a member of the Maplewood
Environmental and Natural Resources Commission for six years and ten months,
serving from November 27, 2006 to September 30, 2013 and she served on the
Environmental and Natural Resources Committee for two years prior to her Commission
appointment. Ms. Mason Sherrill has served faithfully in those capacities; and
WHEREAS, the Environmental and Natural Resources Commission has
appreciated her experience, insights and good judgment; and
WHEREAS, Ms. Mason Sherrill has freely given of her time and energy, without
compensation, for the betterment of the City of Maplewood; and
WHEREAS, Ms. Mason Sherrill has shown dedication to her duties and has
consistently contributed her leadership and efforts for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Carol Mason Sherrill is hereby extended our
gratitude and appreciation for her dedicated service.
Passed by the Maplewood City Council on October 28, 2013.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
G. CONSENT AGENDA
Councilmember Juenemann requested agenda items G7 and G18 be highlighted.
Councilmember Koppen
1. Approval of Claims
moved to approve agenda items G1-G18.
Seconded by Councilmember Cave Ayes – All
The motion passed.
Councilmember Koppen moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$ 1,180,831.03 Checks # 90826 thru # 90884
dated 09/30/13 thru 10/08/13
$ 260,326.24 Disbursements via debits to checking account
dated 10/14/13 thru 10/18/13
$ 313,991.08 Checks # 90885 thru # 90933
dated 10/15/13
October 28, 2013
City Council Meeting Minutes 4
$ 483,790.78 Disbursements via debits to checking account
dated 10/15/13 thru 10/18/13
$ 2,238,939.13 Total Accounts Payable
PAYROLL:
$ 527,398.77 Payroll Checks and Direct Deposits dated 10/11/13
$ 1,084.00 Payroll Deduction check # 9989593 thru # 9989595 dated 10/11/13
$ 528,482.77 Total Payroll
$ 2,767,421.90 GRAND TOTAL
Seconded by Councilmember Cave Ayes – All
The motion passed.
2. Approval of 2013 Budget Adjustment and Transfers
Councilmember Koppen
3. Approval of a Grant Submittal to Minnesota Clean Energy Resource Teams
for Educational Kiosks and Signs for the City Hall and Community Center
Solar Panels
moved to approve the transfer of $17,020.65 and direct the
finance director to make the budget adjustment of ($2,480).
Seconded by Councilmember Cave Ayes – All
The motion passed.
Councilmember Koppen
4. Approval of a Conditional Use Permit Review, Xcel Substation, 1480 County
Road D
moved to approve to submit the grant application to the
Minnesota Clean Energy Resource Teams for Educational Kiosks and Signs for City Hall
and Community Center Solar Panel Projects. The grand will fund the design,
construction and installation costs in the amount of $10,500.
Seconded by Councilmember Cave Ayes – All
The motion passed.
Councilmember Koppen moved to review the Conditional Use Permit for Xcel Energy’s
electrical substation and related electrical system operations in one year.
Seconded by Councilmember Cave Ayes – All
The motion passed.
October 28, 2013
City Council Meeting Minutes 5
5. Approval of a Lawful Gambling Permit for the Church of the Presentation of
the Blessed Virgin Mary, 1725 Kennard Street
Councilmember Koppen
6. Approval of Joint Powers Agreement (JPA) With Ramsey County for
Election Equipment Acquisition and Operation
moved to approve the Lawful Gambling Permit for the Church
of the Blessed Virgin Mary’s Turkey Bingo Night on Saturday, November 23, 2013 at
1725 Kennard Street; and acknowledge the application for Exempt Permit and waive any
objection to the timeliness of said permit as governed by MN Statute 349.166.
Seconded by Councilmember Cave Ayes – All
The motion passed.
Councilmember Koppen
7. Resolution of Support for the 2014 July 4th Event
moved to approve the Joint Powers Agreement with Ramsey
County for Election Equipment Acquisition and Operation; authorizing the City Manager
and the City Clerk to sign and execute the agreements and naming the City Clerk the
project implementation liaison with the County.
Seconded by Councilmember Cave Ayes – All
The motion passed.
City Clerk/Citizen Services and Communications Director Guilfoile gave the staff report.
Councilmember Koppen moved to approve the Resolution of Support for the 2014 July
4th Light It Up Event.
RESOLUTION 13-10-983
Support for the 2014 July 4th Light It Up Event
Whereas the City of Maplewood has established July 4th Light It Up as an annual
event that is an outreach to the surrounding community;
Whereas the July 4th Light it Up Event brings the community together and gives
local food and entertainment businesses the opportunity to showcase their offerings
while providing families an opportunity to experience a family friendly environment;
Whereas the July 4th Light It Up Event is an annual city-wide event and each
department within the city plays a part in its success;
Whereas city staff will work diligently soliciting sponsors including local
businesses for the event to offset incurred costs;
Therefore Let it Be Resolved that the city council supports the 2014 July 4th Light
It Up Event at Hazelwood Park.
October 28, 2013
City Council Meeting Minutes 6
Seconded by Councilmember Cave Ayes – All
The motion passed.
8. Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order 6 with Weber, Police Department Expansion
Project - Phase 2
Councilmember Koppen
1. The Mayor is hereby authorized and directed to modify the existing contract by
executing said Change Order No. 6 which is an increase of $1,397.75.
moved to approve the Resolution Directing Modification of
Existing Construction Contract, Change Order No. 6 for the Police Department
Expansion Project – Phase 2.
RESOLUTION 13-10-984
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
POLICE DEPARTMENT EXPANSION PROJECT - PHASE 2, CHANGE ORDER NO. 6
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Police Department Expansion Project – Phase 2, and has let a construction
contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Police Department Expansion Project – Phase 2, Change Order No. 6.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
The revised contract amount is $372,020.63.
Adopted by the Maplewood City Council on this 28th day of October 2013.
Seconded by Councilmember Cave Ayes – All
The motion passed.
9. Approval of Resolution Accepting Grant Funds from Friends of the
Mississippi River for Fish Creek Acquisition
Councilmember Koppen moved to approve the Resolution to accept $162,000 in grant
funding secured by Friends of the Mississippi River to be used towards acquisition of
Fish Creek property.
RESOLUTION 13-10-985
RESOLUTION TO ACCEPT GRANT FUNDING FROM FRIENDS OF THE MISSISSIPPI
RIVER FOR ACQUISITION OF THE FISH CREEK PARCEL
WHEREAS the City of Maplewood city is securing funding to acquire the 70-acre
Fish Creek parcel; and
October 28, 2013
City Council Meeting Minutes 7
WHEREAS Friends of the Mississippi River has received a $162,000 grant from
the Minnesota Environmental Trust Fund as recommended by the Legislative-Citizen
Commission on Minnesota Resources to be used for acquisition of six acres of the Fish
Creek property; and
WHEREAS Friends of the Mississippi River requests that the city match this
grant with $162,000; and
WHEREAS the land purchased through this grant and match will have a deed
restriction ensuring it remains conservation land in perpetuity;
NOW THEREFORE BE IT RESOLVED that:
1. City of Maplewood has the financial capability to meet the match requirement and
ensure adequate management and protection; and
2. The Parks and Recreation Director is hereby authorized to execute such agreements
as are necessary to implement the project on behalf of the applicant.
Adopted this 28th day of October, 2013.
Seconded by Councilmember Cave Ayes – All
The motion passed.
10. Approval of the Resolution Accepting Donation from Friends of the
Mississippi River for Fish Creek Acquisition
Councilmember Koppen
11. Approval for Great River Greening to Conduct Additional Restoration Work
at Fish Creek
moved to approve the Resolution accepting the donation of up
to $13,000 from Friends of the Mississippi River to be used towards the acquisition of
the Fish Creek property.
RESOLUTION 13-10-986
ACCEPTANCE OF DONATION
WHEREAS the City of Maplewood, Parks and Recreation Department, has
received a donation of up to $13,000 from Friends of the Mississippi River to be used
towards acquisition of the Fish Creek property;
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council
authorizes the City of Maplewood, Parks and Recreation Department to accept this
donation.
Seconded by Councilmember Cave Ayes – All
The motion passed.
Councilmember Koppen moved to approve amending the contract for Great River
October 28, 2013
City Council Meeting Minutes 8
Greening to do an additional $20,000 of restoration work at the Fish Creek site.
Seconded by Councilmember Cave Ayes – All
The motion passed.
12. Approval of Resolution Adopting Assessment Roll for the Rice Street Water
Services, Project 11-28
Councilmember Koppen
a. Such waiver of assessment agreements signed by the property owners of 1986 and
2000 Rice Street are hereby acknowledged and considered valid; such that no
revision to the proposed assessment shall be considered.
moved to approve the Resolution for the Adoption of the
Assessment Roll for the Rice Street Water Service Project, City Project 11-28.
RESOLUTION 13-10-987
ADOPTING ASSESSMENT ROLL
WHEREAS, on April 29, 2013 the City Council approved the Public Works
Director to enter into a contract for the installation of water services to the properties of
1986 and 2000 Rice Street;
WHEREAS, the costs for the installation of water services have been initially paid
by the City of Maplewood;
WHEREAS, the property owners of 1986 and 2000 Rice Street were given the
options of paying for the water service installation after the completion of work, at the
time of connection, or to sign a waiver of assessment agreement and have the amount
assessed to the property over a period of 8 years.
WHEREAS, the property owners of 1986 and 2000 Rice Street have both signed
and returned the waiver of assessment hearing agreement and have chosen to have to
have the full amount assessed to their property over a period of 8 years.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
b. Such proposed assessment, a copy of which is attached hereto and made a part
hereof, is hereby accepted and shall constitute the special assessment against the
lands named herein, and each tract of land therein is hereby found to be benefited
by the final construction costs for the installation of a water service to each property
in the amount of the assessment levied against it.
c. The assessment roll for the Rice Street Water Service Installation, a copy of which is
attached hereto and made a part hereof, is hereby adopted. Said assessment roll
shall constitute the assessment against the lands named therein, and each tract of
land therein included is hereby found to be benefited by the final construction costs
for the installation of a water service to each property in the amount of the
assessment levied against it.
October 28, 2013
City Council Meeting Minutes 9
d. Such assessments shall be payable in equal annual installments extending over a
period of 8 years, the first installments to be payable on or before the first Monday in
January 2014 and shall bear interest at the rate of 5.0 percent per annum for the
date of the adoption of this assessment resolution. To the first installment shall be
added interest on the entire assessment from the date of this resolution until
December 31, 2014. To each subsequent installment when due shall be added
interest for one year on all unpaid installments.
e. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, but no later than November 15, 2013, pay the
whole of the assessment on such property, with interest accrued to the date of the
payment, to the city clerk, except that no interest shall be charged if the entire
assessment is paid within 30 days from the adoption of this resolution; and they may,
at any time after November 15, 2013, pay to the county auditor the entire amount of
the assessment remaining unpaid, with interest accrued to December 31 of the year
in which such payment is made. Such payment must be made before November 15
or interest will be charged through December 31 of the next succeeding year.
f. The City Engineer and City Clerk shall forthwith after November 15, 2013, but no
later than November 16, 2013, transmit a certified duplicate of this assessment to the
county auditor to be extended on the property tax lists of the county. Such
assessments shall be collected and paid over the same manner as other municipal
taxes.
Adopted by the Council on this 28th day of October 2013.
Seconded by Councilmember Cave Ayes – All
The motion passed.
13. Approval of Resolution Accepting Assessment Roll and Ordering
Assessment Hearing for November 25, 2013, Highway 36/English Street
Interchange Improvements, Project 09-08
Councilmember Koppen
1. A hearing shall be held on the 25th day of November 2013, at the city hall at 7:00
p.m. to pass upon such proposed assessment and at such time and place all persons
moved to approve the Resolution for the TH 36 / English Street
Interchange Improvements, City Project 09-08, accepting assessment roll and ordering
the assessment hearing for November 25, 2013 at 7:00 p.m.
RESOLUTION 13-10-988
ACCEPTING ASSESSMENT ROLL AND ORDERING ASSESSMENT HEARING
WHEREAS, the clerk and the city engineer have, at the direction of the council,
prepared an assessment roll for the TH 36 / English Street Interchange Improvements,
City Project 09-08, and the said assessment roll is on file in the office of the city
engineer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
October 28, 2013
City Council Meeting Minutes 10
owning property affected by such improvement will be given an opportunity to be heard
with reference to such assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published in the official newspaper, at least two weeks prior to the
hearing, and to mail notices to the owners of all property affected by said assessment.
The notice of hearing shall state the date, time and place of hearing, the general nature
of the improvement, the area to be assessed, that the proposed assessment roll is on
file with the clerk and city engineer and that written or oral objections will be considered.
Adopted this 28th day of October 2013
Seconded by Councilmember Cave Ayes – All
The motion passed.
14. Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order No. 4, TH 36/ English Street Interchange
Improvements, City Project 09-08
Councilmember Koppen
2. The mayor and city engineer are hereby authorized and directed to modify the
existing contract by executing said Change Order No. 4 which is an increase of
$328,663.38.
moved to approve the Resolution Directing Modification of
Existing Construction Contract, Change Order No. 4, for the Highway 36/English Street
Interchange Improvements, City Project 09-08.
RESOLUTION 13-10-989
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 09-08, CHANGE ORDER NO. 4
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Improvements Project 09-08, Highway 36/English Street Interchange
Improvements, and has let a construction contract pursuant to Minnesota Statutes,
Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 09-08, Change Order No. 4.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
The revised contract amount is $17,047,166.78.
Adopted by the Maplewood City Council on this 28th day of October 2013.
Seconded by Councilmember Cave Ayes – All
The motion passed.
October 28, 2013
City Council Meeting Minutes 11
15. Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order No. 3, Gladstone Area Phase I Bid Package 2
Improvements, City Project 04-21
Councilmember Koppen
3. The mayor and city clerk are hereby authorized and directed to modify the existing
contract by executing said Change Order No. 3 which is an increase of $26,782.00.
moved to approve the Resolution Directing Modification of
Existing Construction Contract, Change Order No. 3, for the Gladstone Phase 1 Bid
Package 2 Improvements, City Project 04-21.
RESOLUTION 13-10-990
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 04-21, CHANGE ORDER NO. 3
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Improvements Project 04-21, Gladstone Area Phase I Bid Package 2
Improvements, and has let a construction contract pursuant to Minnesota Statutes,
Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 04-21, Change Order No. 3.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
The revised contract amount is $1,058,432.10.
Adopted by the Maplewood City Council on this 28th day of October 2013.
Seconded by Councilmember Cave Ayes – All
The motion passed.
16. Approval of Purchase of Single Axle Plow Truck
Councilmember Koppen
17. Approval of Request for Proposal for Publishing and Printing Services for
City Publications
moved to approve to enter into contacts with Nuss Truck &
Equipment for a 2013 Mack GU712 Chasses, MN State Contract # 61010; and
Towmaster Truck Equipment for a 2013 Dump Body, Plow and Equipment, MN State
Contract # 61353 in the amount of $190,793.85.
Seconded by Councilmember Cave Ayes – All
The motion passed.
Councilmember Koppen moved to approve the Request for Proposal for printing
services beginning January 1, 2014 through December 31, 2015 for the Maplewood
October 28, 2013
City Council Meeting Minutes 12
Monthly and Maplewood Seasons newsletters, Residents Guide and Maplewood Parks
& Recreation brochures.
Seconded by Councilmember Cave Ayes – All
The motion passed.
18. Adoption of Proclamation to Pancreatic Cancer Action Network: Pancreatic
Cancer Awareness Month
City Clerk/Citizen Services and Communications Director Guilfoile gave the staff report.
Councilmember Koppen
H. PUBLIC HEARING
moved to approve the Proclamation declaring November as
Pancreatic Cancer Awareness Month.
Seconded by Councilmember Cave Ayes – All
The motion passed.
None
I. UNFINISHED BUSINESS
1. Authorize a Contract for Services for a City-Wide Parks Needs Assessment
Survey with ETC Institute
Parks & Recreation Director Konewko gave the staff report.
Councilmember Cardinal
J. NEW BUSINESS
moved to approve the Mayor and City Manager enter into a
Contract for Services for a City-Wide Parks Needs Assessment Survey with ETC
Institute in the amount of $21,050.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
1. Approval of a Resolution for a Comprehensive Plan Amendment,
Resolution for a Conditional Use Permit, Design Review, Parking Waiver
and Wetland Buffer Requirements Waiver for Maplewood Fire Station No. 1,
McKnight Road
a. Planning Commission Report
b. Community Design Review Board Report
c. Environmental and Natural Resources Commission Report
d. Approval of a Resolution for a Comprehensive Plan Amendment
e. Approval of a Resolution for a Conditional Use Permit
f. Approval of Design Review
g. Approval of a Parking Waiver
October 28, 2013
City Council Meeting Minutes 13
h. Approval of a Waiver of Wetland Buffer Requirements for a Public Use
Planner Martin gave the staff report and answered questions of the council. Bill Kempe
from the Planning Commission and Community Design Review Board addressed the
council and gave the reports from the commission.
Councilmember Koppen
1.
moved to approve the resolution adopting a comprehensive
land use plan amendment from I (industrial) to G (government) for the property located
north of the 3M Company’s campus along McKnight Road. Approval is based on the
following reasons:
The property is presently vacant and is to be used by the city for a fire station
which would be compatible with a land use classification of G (government).
2.
Government uses and buildings are allowed in all zoning districts in the city
with an approved conditional use permit.
This action is subject to the approval of a comprehensive plan amendment by the
Metropolitan Council.
RESOLUTION 13-10-991
COMPREHENSIVE PLAN AMENDMENT RESOLUTION
WHEREAS, Fire Chief Steve Lukin of City of Maplewood has requested a
change to the City of Maplewood’s land use plan from I (Industrial) to G (government) for
consistency between the plan and actual use of the land.
WHEREAS, this change applies to the property located north of the 3M Campus,
on McKnight Road. The legal description is:
The west 437.85 feet of Tract B, Registered Land Survey No. 524, on file and of
record in the Office of the Registrar of Titles, Ramsey County, Minnesota, and;
All that part of the Northwest Quarter of the Northwest Quarter of Section 36,
Township 29 North, Range 22 West, Ramsey County, Minnesota described as
follows:
Beginning at the southwest corner of Registered Land Survey No. 524, thence
North 89 degrees 09 minutes 58 seconds East, bearings orientated to the
Ramsey county Coordinate System NAD 83, along the south line of Tract B of
said Registered Land Survey No. 524, a distance of 437.86 feet to the southeast
corner of said west 437.85 feet of said Tract B; thence South 34 degrees 33
minutes 40 seconds West, a distance of 292.96 feet; thence South 89 degrees
11 minutes 41 seconds West, a distance of 270.00 feet, more or less, to its
intersection with the west line of said Northwest Quarter of the Northwest Quarter
of Section 36; thence North 00 degrees 23 minutes 48 seconds West, along the
west line of said Northwest Quarter of the Northwest Quarter, a distance of
238.69 feet, more or less, to the point of beginning.
This parcel contains 3.23 acres, more or less, and is subject to the roadway
easement of McKnight Road North and all other easements of record.
October 28, 2013
City Council Meeting Minutes 14
WHEREAS, the history of this change is as follows:
1. On October 1, 2013, the planning commission held a public hearing. The city
staff published a hearing notice in the Maplewood Review and sent notices to
the surrounding property owners. The planning commission gave everyone
at the hearing a chance to speak and present written statements. The
planning commission recommended that the city council adopt the land use
plan change.
2. On October 28, 2013 the city council discussed the land use plan change.
They considered reports and recommendations from the planning
commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above
described change for the following reasons:
1. The property is presently vacant and is to be used by the city for a fire station
which would be compatible with a land use classification of G (government).
2. Government uses and buildings are allowed in all zoning districts in the city
with an approved conditional use permit.
This action is subject to the approval of this land use plan amendment by the
Metropolitan Council.
The Maplewood City Council approved this resolution on October 28, 2013.
Seconded by Mayor Rossbach Ayes – All
The motion passed.
Councilmember Koppen
1.
moved to approve the resolution approving a conditional use
permit for the proposed fire station. This development will be on the east side of
McKnight Road, north of the 3M Company’s campus. Approval is subject to the findings
required by ordinance and subject to the following conditions:
All construction shall follow the site plan date-stamped September 11, 2013. Staff
may approve minor changes.
2.
The city council shall review this permit in one year.
3.
The proposed construction must be substantially started within one year of council
approval or the permit shall become null and void. The council may extend this
deadline for one year.
4.
Comply with the requirements of the city’s engineering department.
5.
RESOLUTION 13-10-992
The applicant shall work with the building official, fire marshal and environmental
planner to ensure compliance with applicable codes.
October 28, 2013
City Council Meeting Minutes 15
CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, Fire Chief Steve Lukin of City of Maplewood has applied for a
conditional use permit to build a fire station.
WHEREAS, Section 44-1092 of the city ordinance provides that a conditional use
permit must be approved for all public uses and buildings.
WHEREAS, the site will be used for a new fire station.
WHEREAS, this change applies to the property located north of the 3M Campus,
on McKnight Road. The legal description is:
The west 437.85 feet of Tract B, Registered Land Survey No. 524, on file and of
record in the Office of the Registrar of Titles, Ramsey County, Minnesota, and;
All that part of the Northwest Quarter of the Northwest Quarter of Section 36,
Township 29 North, Range 22 West, Ramsey County, Minnesota described as
follows:
Beginning at the southwest corner of Registered Land Survey No. 524, thence
North 89 degrees 09 minutes 58 seconds East, bearings orientated to the
Ramsey county Coordinate System NAD 83, along the south line of Tract B of
said Registered Land Survey No. 524, a distance of 437.86 feet to the southeast
corner of said west 437.85 feet of said Tract B; thence South 34 degrees 33
minutes 40 seconds West, a distance of 292.96 feet; thence South 89 degrees
11 minutes 41 seconds West, a distance of 270.00 feet, more or less, to its
intersection with the west line of said Northwest Quarter of the Northwest Quarter
of Section 36; thence North 00 degrees 23 minutes 48 seconds West, along the
west line of said Northwest Quarter of the Northwest Quarter, a distance of
238.69 feet, more or less, to the point of beginning.
This parcel contains 3.23 acres, more or less, and is subject to the roadway
easement of McKnight Road North and all other easements of record.
WHEREAS, the history of this conditional use permit is as follows:
1. On October 1, 2013, the planning commission held a public hearing. The city
staff published a hearing notice in the Maplewood Review and sent notices to
the surrounding property owners. The planning commission gave everyone
at the hearing a chance to speak and present written statements. The
planning commission recommended that the city council approve the
conditional use permit request.
2. On October 28, 2013 the city council discussed the conditional use permit.
They considered reports and recommendations from the planning
commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-
described conditional use permit, because:
1. The use would be located, designed, maintained, constructed and operated
October 28, 2013
City Council Meeting Minutes 16
to be in conformity with the City's Comprehensive Plan and this Code.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer
systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site's natural
and scenic features into the development design.
9. The use would cause no more than minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction shall follow the site plan date-stamped September 11, 2013.
Staff may approve minor changes.
2. The city council shall review this permit in one year.
3. The proposed construction must be substantially started within one year of
council approval or the permit shall become null and void. The council may
extend this deadline for one year.
4. Comply with the requirements of the city’s engineering department.
5. The applicant shall work with the building official, fire marshal and
environmental planner to ensure compliance with applicable codes.
The Maplewood City Council approved this resolution on October 28, 2013.
Seconded by Mayor Rossbach Ayes – All
The motion passed.
Councilmember Koppen moved to approve the plans, date-stamped September 11,
October 28, 2013
City Council Meeting Minutes 17
2013 for the proposed Maplewood Fire Station No. 1, based on the findings required by
the code. The property owner shall do the following:
1.
Repeat this review in two years if the city has not issued a building permit for this
project.
2.
Submit a revised photometric plan showing compliance with code at all property
lines.
3.
Complete the following before occupying the building:
a.
Install all landscaping as shown on the approved plan.
b.
Screen any roof-top mechanical equipment that would be visible from the homes
along McKnight Road. All other roof-top units that are visible from non residential
areas must be painted to match the building.
c.
4.
Provide handicap-accessible parking spaces and signs as required by the ADA
(American’s with Disabilities Act).
All work shall follow the approved plans. The director of community development
may approve minor changes.
Seconded by Mayor Rossbach Ayes – All
The motion passed.
Councilmember Koppen moved to approve a parking waiver to allow for 23 surface
parking spaces. This is a parking reduction of 43 parking spaces (66 parking spaces are
required per city code).
Seconded by Mayor Rossbach Ayes – All
The motion passed.
Councilmember Koppen
1.
moved to approve a waiver to the buffer requirements for the
fire station public improvement. Approval is subject to the following conditions:
After grading and planting of the site the applicant must install city approved wetland
signs at the edge of the approved wetland and creek buffer that specify that no
building, mowing, cutting, grading, filling or dumping be allowed within the buffer.
The signs must be placed every 100-feet along the edge of the buffer at a minimum.
The placement of these signs must be verified with a survey to ensure proper
placement.
2.
Seconded by Mayor Rossbach Ayes – All
The motion passed.
City’s wetland ordinance requires that native plants within the buffer be established
within a three-year period.
October 28, 2013
City Council Meeting Minutes 18
2. Approval of a Resolution Adopting 2014 Rates for Utilities
City Manager Ahl gave the staff report.
Councilmember Cardinal
1. The updated Environmental Utility Fund rates with a 5% increase shall
become effective beginning January 1, 2014, with quarterly rates set at
$21.78 ($7.26 per month).
moved to approve the Resolution Authorizing 2014 Rates for
Utilities.
RESOLUTION 13-10-993
ADOPTION OF THE 2014 RATES FOR UTILITIES:
ENVIRONMENTAL UTILITY (STORM WATER)
WATER SURCHARGE (ST PAUL)
RECYCLING
WHEREAS, the City of Maplewood has established utility rates, and
WHEREAS, city staff has reviewed the utility rates.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
2. The updated water surcharge rates for the St. Paul Water District shall
become effective beginning January 1, 2014, with fees set as follows:
7.5% of the St. Paul water charge.
3. The updated recycling fees with a 15% increase shall become effective
beginning January 1, 2014, with fees set as follows:
$2.94 per account per month for multi-family units
$8.82 per account per quarter for single-family residents
4. The updated utility rates are approved for all related services received on or
after January 1, 2014.
5. The rates shown will be reviewed by staff on an annual basis with
recommendations for revisions brought to the city council for consideration.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
K. AWARD OF BIDS
1. Approval to Receive Quotes and Award Construction Contract – Police
Department Expansion Project - Phase 3
October 28, 2013
City Council Meeting Minutes 19
IT Director Fowlds gave the staff report and answered questions of the council. City
Manager Ahl gave additional information.
Councilmember Koppen
L. VISITOR PRESENTATION
moved to approve the low bid along with bid alternates 4 and 5
for Police Department Expansion Phase 3 in the amount of $2,185,000 to Jorgenson
Construction Inc.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
1. Tim Kinley, Maplewood Resident
2. Laurie and Dave Johnson, Maplewood Residents
M. ADMINISTRATIVE PRESENTATIONS
1. Council Meeting Calendar Update
City Manager Ahl gave the staff report.
2. Change of Council Meeting Date from December 23, 2013 to December 19,
2013
Councilmember Juenemann
3. Discussion On Request from N. St. Paul for Annexation of Property on Joy
Road
moved to approve changing the council meeting date from
Monday, December 23, 2013 to Thursday, December 19, 2013.
Seconded by Councilmember Cave Ayes – All
The motion passed.
a. Declaration of Intent to Consider Closed Session to Discuss Litigation
(§13D.05 subd. 3c)
City Attorney Kantrud gave the staff report.
Aside from the City Council, City Manager Ahl and City Attorney Kantrud the following
individuals were present: City Clerk Guilfoile, Police Chief Schnell, Fire Chief Lukin.
Councilmember Koppen moved to close the meeting pursuant to §13D.05 subd. 3c to
discuss pending litigation.
Seconded by Councilmember Juenemann Ayes – Mayor Rossbach, Council
Members Cardinal,
Juenemann and Koppen
Nays – Councilmember Cave
The motion passed.
October 28, 2013
City Council Meeting Minutes 20
Mayor Rossbach opened the meeting at 9:21 p.m. and summarized the closed session.
4. TH 36 / English Interchange Improvements, Project 09-08, Cramer Parcel
Property Negotiations (No Report)
a. Declaration of Intent to Consider Closed Session (§13D.05 subd. 3c)
City Attorney Kantrud gave the staff report.
Aside from the City Council, City Manager Ahl and City Attorney Kantrud the following
individuals were present: City Clerk Guilfoile and City Engineer Thompson.
Councilmember Koppen
N. COUNCIL PRESENTATIONS
moved to close the meeting pursuant to §13D.05 subd. 3c to
discuss Cramer Parcel Property Negotiations.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
Mayor Rossbach opened the meeting 9:46 p.m. and summarized the closed session.
1. School Elections
Councilmember Juenemann reminded residents of the Municipal Election on November
5, 2013. There will also be a School Board election and Referendum Question for
School Districts 623 and 624.
2. Cable Franchise Brief
Councilmember Cardinal informed resident that the Cable Franchise is up November
2014. City Manager Ahl informed the council that Kim Facile will be updating the council
at the November 25, 2013 city council meeting.
O. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 9:48 p.m.