HomeMy WebLinkAbout2002 06-24 City Council PacketCouncil /Manager Workshop 6: 00 p.m.
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, June 24, 2002
Council Chambers, Municipal Building
Meeting No. 02 -13
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF MINUTES
1. Minutes from June 10, 2002 Council/Manager Workshop
2. Minutes from June 10, 2002 City Council Meeting
3. Minutes from Visionary Meeting June 13, 2002
E. APPROVAL OF AGENDA
F. APPOINTMENTS /PRESENTATIONS
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be
enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be
removed from the Consent Agenda and will be considered separately.
1. Approval of Claims
2. Conditional Use Permit Review - University Auto Sales (1145 Highway 36)
3. English Street Improvements, Project 01 -14: Approve Easement Acquisition Agreements with
Maplewood Ventures and with Moose Lodge
4. Deferred Compensation Plan Amendment
5. Reception Area Remodel - Contingency Fund Request
6. Ramsey County Fair -Fee Waiver Request
H. PUBLIC HEARINGS
1. 7:00 Eldridge Avenue Improvements, Project O 1 -29: Resolution Ordering Improvement after
Public Hearing (4 Votes)
2. 7:15 Beaver Creek Sanitary Sewer Replacement and Bike Path, Project 01 -09; Resolution
Ordering Improvement after Public Hearing (4 Votes)
I. AWARD OF BIDS
J. UNFINISHED BUSINESS
1. House Moving Request (Crockett) - Sylvan Street
2. Kline Nissan Dealership Wetland Setback Variance Reconsideration (3 100 Highway 61)
K. NEW BUSINESS
I . Hillcrest Area Development Proposal
2. White Bear Avenue Improvements at Lydia and Wo '
. Y odlynn, Project 01 -08 : Approve Cooperative
Agreement with Ramsey County and Protect Plans
3. Cl p
J
Clarification of Public Meeting
4. Intoxicating Liquor License Compliance Failure -La ' _
p ber s Liquor 1700 Rice Street
5. Intoxicating Liquor License Compliance Failure -Su Cuisine-Maplewood •
p zanne s Community
Y
6. Intoxicating Liquor License Compliance Failure -5 -8 •
p Tavern &Grill -22 8 9 Minnehaha Avenue
7. Hillcrest Animal Hospital Water Main Im roveme '
p nts, City Protect 01 -28: Resolution A rovin
Plans and Advertising for Bids pp g
8. Retiree Health Savings Plan
9. Set Compensation for City Attorney torney 2002
L. VISITOR PRESENTATIONS
M. COUNCIL PRESENTATIONS
1.
2.
3.
N. ADMINISTRATIVE PRESENTATIONS
1. Future Meetings -- Cancellation of Pre-Agenda July y 4, 2002
2.
3.
O. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for ublic .
p hearings upon request. The request for this service
must be made at least 96 hours in advance.
Please call the City Clerk's Office at (651) 770 -4523 to make arran emen
Listening Devices are also available. Please check with the City Clerk for avail ability . g ts. Assisted
.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City ofMaplewood eve o expects on
hoped that b olio p ,f everyone appearing at Council Meetings - elected officials, sta and
citizens. It is ho
p by following wing these sample rules, everyone s opinions can be hen
at Council me p heard and understood an a reasonable manner. We
appreciate the fact that when appearing meetings, at as understood that everyone will follow these princi les: Show n
each other, actively listen to one another, keep emotions in check and use r espectful language. respect for
e.
MINUTES AGENDA rraw � •r�y,wr,
CrTv rnrnvrrT.rn4enrer_FU wnuucunn
Monday, June 10, 2002
Council Chambers, City Hall
6:00 p.m.
A. CALL TO ORDER
B. ROLL CALL
C.
0
E.
F.
Robert Cardinal, Mayor
Present
Kenneth V. Collins, Councilmember
Present
Kathleen Juenemann, Councilmember
Present
Marvin C. Koppen, Councilmember
Present
Julie A. Wasiluk, Councilmember
Present
Others Present:
City Manager Fursman
Assistant City Manager Coleman
Assistant Community Development Director Ekstrand
APPROVAL OF AGENDA
NEW BUSINESS
4"0 on C01 a
Date
Endorsed
Modified
&,jetted
1. Senator Chuck Wiger- Senator Wiger provided a legislative session report for the council.
Transportation and education issues were concerns for the council and senator.
2. Representative Nora Slawik - Representative Slawik also was present to give her summary of the
last legislative session.
3. Joel Blackford- Republican candidate for Senate Blackford introduced himself to the council and
indicated why he was running for office.
4. Spring Clean Up Day Review - Assistant City Manager Fursman gave an update on the Spring
Clean up Day. Approximately 486 cars participated.
FUTURE TOPICS
1. Exploring the Possibilities of a Sister City
2. Ordinance Regulating Buckthorn
3. Temporary Liquor License
ADJOURNMENT
With their being no further business, the meeting adjourned at 6:57 p.m.
Council/Manager's Workshop 06 -10 -02
AGENDA - 'i8�t,�,�,�,.,;," ,,,,
DRAFT- MINUTES
MAPLEWOOD CITY COUNCIL Action by Council
7:00 P.M., Monday, June 10, 2002
A.
Be
C.
Council Chambers, Municipal Building Date
Meeting No. 02 -12 Endorsed
Modified
CALL TO ORDER: Rejected j
A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and was
called to order at 7:00 P.M. by Mayor Cardinal.
PLEDGE OF ALLEGIANCE
Gethsemane Boy Scouts led the Pledge of Allegiance.
ROLL CALL
Robert Cardinal, Mayor Present
Kenneth V. Collins, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin C. Koppen, Councilmember Present
Julie A. Wasiluk, Councilmember Present
D. APPROVAL OF MINUTES
1. Minutes from Council /Manager Workshop May 20, 2002
Councilmember Juenemann moved to approve the Council /Manager Workshop Minutes of May 20,
2002, as presented.
Seconded by Councilmember Collins Ayes -All
2. Minutes from City Council Meeting 02 -10, May 20, 2002
Councilmember Wasiluk moved to approve the City Council Minutes of May 20, 2002, meeting No.
02 -10 as presented.
Seconded by Councilmember Collins Ayes -All
3. Minutes from Council Manager Workshop May 28, 2002
Councilmember Juenemann moved to approve the Council Workshop Minutes of May 28, 2002, as
presented.
Seconded by Councilmember Koppen Ayes -All
4. City Council Minutes from May 28, 2002, Meeting No. 02 -11
Councilmember Wasiluk moved to approve the City Council Minutes of May 28, 2002, meeting No.
02 -11 as amended.
City Council Meeting 06 -10 -02
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Seconded by Councilmember Juenemann
E. APPROVAL OF AGENDA
Ml.
Frost and English
M2.
Technical Training to Cable Cast
J6.
Meetings
M3.
Charitable Gambling
M4.
Fire Relief Association
Ayes -All
M5.
NEST
M6.
Ramsey County Meeting
J6.
Kline Nissan Site
K10.
Suzanne Cuisine
K11.
5 -8 Tavern and Grill
Councilmember Wasiluk moved to approve the Agenda as amended.
Seconded by Councilmember Koppen Ayes -All
F. APPOINTMENTS /PRESENTATIONS
None
G. CONSENT AGENDA
Councilmember Wasiluk moved to approve the Consent Agenda Items 1 -5 and .9 as presented.
Seconded by Councilmember Koppen Ayes -All
Councilmember Wasiluk moved to approve the Consent Agenda Items 8 as presented.
Seconded by Councilmember Collins Ayes -Mayor Cardinal, Councilmember
Collins, Wasiluk and Juenemann
Abstain - Councilmember Koppen
1. Approval of Claims
ACCOUNTS
$283.67 Check #57829 dated 5/23/02
$ Checks #57830 thru #57877 dated 5/28/02
$88,116.89 Disbursements via debits to checking account
dated 5/17 thru 5/24/02
$31,103.44 Checks #57878 thru #57884 dated 5/28/02
$381,501.77 Checks #57885 thru #57932 dated 6/4/02
$201,358.66 Disbursements via debits to checking account
dated 5/23 thru 5/31/02
City Council Meeting 06 -10 -02
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$793,368.13 Total Accounts Payable
PAVROT.T.
$369,005.54 Payroll Checks and Direct Deposits dated
5/24/02
$ Payroll Deduction checks #89122 thru #89127
dated 5/24/02
$416,835.01 Total Payroll
$1,210,203.14 GRAND TOTAL
2. Document Management System Purchase
Approved the purchase of a Laser fiche product through Crabtree Companies of Eagan for
$48,908.59 and will be funded through the data processing fund.
3. Conditional Use Permit Review -The Gardens PUD (Summer Lane)
Agreed to review the conditional use permit (CUP) for The Gardens development on Summer
Lane again in one year.
4. Parking Reduction Authorization -S. P. Richards Company (2416 Maplewood Drive)
Approved a parking waiver for S.P. Richards, at 2416 Maplewood Drive, to consider the 20
parking spaces for the proposed addition as proof of parking and not be installed with the
addition.
5. Approve Agreement for Employee Safety Training
Adopted a motion approving an agreement with Safe Assure Consultants in the amount of
$2,500 to be funded form the Contingency Fund for the necessary safety compliance program.
6. Moved to New Business -- Intoxicating Liquor License Compliance Failure - Maplewood
Community Center (Suzanne's Cuisine)
7. Moved to New Business -- Intoxicating Liquor License Compliance Failure -5 -8 Tavern and
Grill-2289 Minnehaha Avenue
8. Parade Permit -White Bear Avenue Business Association
Approved the Miscellaneous Permit to conduct a parade for the White Bear Avenue Business
Association.
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9 . Ban on Sale of Fireworks in City Parks
Banned the sale of fireworks sales at Hazelwood Park on July 4, 2002, with the understanding
that this issue will be addressed in an ordinance being prepared by the Fire Chief for future
city events.
H. PUBLIC HEARINGS
1. 7:10 (7:18 P.M.) Lexus Dealership (3000 Maplewood Drive)
A. Conditional Use Permit Revision
B. Design Approval
a. City Manager Fursman presented the report.
b. Assistant Community Development Director Ekstrand presented the specifics of the report.
C. Boardmember Shankar presented the Community Design Review Board
d. Commissioner Fisher presented the Planning Commission report
e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The
following persons were heard:
Gregg Madsen, Ryan Construction, representing the applicant
f. Mayor Cardinal closed the public hearing.
Councilmember Koppen moved to adopt the following resolution approving a revision for an
existing conditional use permit for a maintenance garage at the Lexus dealership at 3000 Highway
61:
RESOLUTION 02 -06 -103
CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, Ryan Construction Company of Minnesota, Inc. applied for a revision to a conditional use
permit to expand an existing motor vehicle maintenance garage.
WHEREAS, this permit revision applies to property at 3000 Highway 61. The legal description is:
Tracts D and G, Registered Land Survey No. 525
WHEREAS, the history of this conditional use permit revision is as follows:
1. On May 20, 2002, the planning commission recommended that the city council approve this permit
revision.
2. On June 10, 2002 the city council held a public hearing. The city staff published a notice in the paper and
sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to
speak and present written statements. The council also considered reports and recommendations of the
city staff and planning commission.
City Council Meeting 06 -10 -02
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NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use
permit revision based on the building and site plans. The city approves this permit because:
1. The use would be located, designed, maintained, constructed and operated to be in conformity with the
city's comprehensive plan and code of ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of operation that would
be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because
of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off,
vibration, general unsightliness, electrical interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not create traffic
congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including streets, police and fire
protection, drainage structures, water and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the
development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction shall follow the site plan approved by the city. This shall include the sump pump catch
basin design submitted on February 26, 1996. The director of community development may approve
minor changes.
2. The proposed construction must be substantially started within one year of council approval or the permit
shall become null and void. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. The property owner shall agree to accept responsibility for the annual maintenance and upkeep of the
sump catch basins. The owner shall do such maintenance at least once a year and provide city staff with
written documentation about the maintenance tasks that are performed.
5. The dealership shall not store any materials or supplies on the outside of the building, except for what
they store in the dumpster enclosure.
6. Vehicle transports shall not load or unload vehicles on the public right -of -way of Highway 61.
City Council Meeting 06 -10 -02
7. The dealership shall only park vehicles on designated paved surfaces.
Councilmember Koppen moved to approve the plans date stamped April 29, 2002 for proposed additions to
the Lexus dealership at 3000 Highway 61.
Seconded by Councilmember Wasiluk Ayes -All
Approval is subject to the following conditions:
1. Repeat this review in two years if the city has not issued a building permit for this project.
2. Before getting a building permit, the applicant shall provide staff with detailed plans for the dumpster
enclosure. These plans shall show the enclosure with materials matching the materials of the building
and shall be subject to staff approval.
3. The applicant shall complete the following before occupying the building additions:
a. Screen all roof - mounted equipment visible from streets or adjacent property. (code requirement)
b. Construct the trash dumpster enclosure, subject to staff approval. (code requirement)
c. Post any driveways or drive aisles that are less than 28 feet wide for "no- parking." This includes
the driveway on the east side of the building.
d. The contractor or property owner shall clean up the site including the removal of the unused silt
fence and privacy fence sections.
4. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety or welfare.
b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The
amount shall be 150% of the cost of the unfinished work.
5. This approval does not include the signs. Staff will review any sign changes through the sign permit
process.
6. All work shall follow the approved plans. The director of community development may approve
minor changes.
Seconded by Councilmember Wasiluk Ayes -All
2. 7:20 (7:45 P.M.) Home Occupation License - Sewing Business (2492 Highwood Avenue)
a. City Manager Fursman presented the staff report.
b. Assistant Community Development Director Ekstrand presented the specifics of the report.
C. Commissioner Fisher presented the Planning Commission Report.
City Council Meeting 06 -10 -02
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e. Mayor Cardinal opened the public hearing, calling for proponents or
opponents. The following persons were heard:
Jerry Cullen, applicant, 2492 Highwood Avenue, Maplewood
Dave Hafner, 1037 Marie Street, Maplewood
Dean Wohlhuter, 1024 Marie, Maplewood
Tom Selca, 1016 Sterling Street, Maplewood
Dave Klemens, 1048 Marie Street, Maplewood
Orvill Sether, 962 Mamie Street, Maplewood
Will Rossbach, County Road C, Maplewood
Bob Zick, 1880 E. Shore Drive, Maplewood
Dick Schmidt, 2459 Mamie Street, Maplewood
Ed Locher, 1000 Mamie Street, Maplewood
Dave Bj ork, 2511 Highwood Ave., Maplewood
Joe Drevnick, "Kitty Corner" to applicant
f. Mayor Cardinal closed the public hearing.
Councilmember Collins moved to approve the home occupation license for Jerianne Cullen and
Doua Lee of 2492 Highwood Avenue to conduct a sewing shop business from the barn on their
residential property.
This approval shall be subject to the following conditions:
1. Compliance with all conditions of the city's home occupation ordinance to include that the area of the
home occupation is limited in size to 20 percent of the combined area of the house and barn.
2. Deliveries and customer hours are limited from 8 a.m. to 5 p.m., Monday through Friday.
3. All customer pick -ups and other deliveries are restricted to the garage door located on the west side of
the barn.
4. The applicants must obtain all necessary building permits for the renovation of the barn.
5. At a minimum, the renovation of the barn should to include painting the entire barn one solid color.
6. The renovation of the barn cannot include any additional windows on the south side of the barn,
unless the applicants can prove that no noise associated with the home occupation will be generated
through the windows onto the adjacent residential properties.
7. The applicants must remove all exterior storage from the south side of the barn.
8. To help screen the barn from the residential property to the south (1016 Sterling Street South) the
applicants must install six, 6 -foot high, evergreen trees between the barn and the east property line.
City Council Meeting 06 -10 -02
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9. Any garbage container associated with the business must be stored in the barn or screened from view
of the adjacent residential properties.
10. There shall be no more than seven sewing machines located in the barn.
11. The city council will review this home occupation license in one year.
Seconded by Councilmember Juenemann Ayes -All
3. 7:30 (9:26P.M.) Dearborn Meadow (Castle Avenue)
A. Land Use Plan Change -M1 (Light Manufacturing) to R -2 (single and double dwellings)
B. Zoning Map Change -M1 (Light Manufacturing) to R -2 (single and double dwellings)
C. Conditional Use Permit for a Planned Unit Development
D. Preliminary Plat
E. Design Approval
a. City Manager Fursman presented the staff report.
b. Assistant Community Development Director Ekstrand presented the specifics of the report.
C. Tom Ekstrand presented the Design Review Board Report.
d. Commissioner Fisher presented the Planning Commission Report.
e. Mayor Cardinal opened the public hearing, calling for proponents or
opponents. The following persons were heard:
Mike Ackerman, owner of property
Bob Zick, 1880 E. Shore Drive, Maplewood
Jim Oswald, 1948 Cope Avenue, Maplewood
f. Mayor Cardinal closed the public hearing.
Councilmember Collins moved to approve the following resolution that changes the land use plan for
the Dearborn Meadow plat and two adjacent properties on the south side of Castle Avenue, north of
Cope Avenue. This change is from M -1 (light manufacturing) to R -2 (single and double dwellings):
RESOLUTION 02 -06 -104
LAND USE PLAN CHANGE RESOLUTION
WHEREAS, Mike Ackerman and Maplewood city staff proposed a change to the city's land use plan from
M -1 (light manufacturing) to R -2 (single and double dwellings).
WHEREAS, this change applies to:
1. Lots 16 and 17, Block 6, Lots 27, 28 29 and the east half of Lot 26, Block 7, Lots 1, 2, and 3, Block 10,
Lots 14 and 15, Block 11, all in Dearborn Park, together with adjacent alleys and streets, in Section 11,
Township 29, Range 22, Ramsey County, Minnesota. (The property to be known as Lots 1 -10 of the
City Council Meeting 06 -10 -02
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proposed Dearborn Meadow)
2. Lots 18 through 22, Block 6, Lots 9 through 13, Block 11, all in Dearborn Park, together with adjacent
alleys and streets, in Section 11, Township 29, Range 22, Ramsey County, MN.
3. Lot 4 and the east half of Lot 5, Block 7, all in Dearborn Park, in Section 11, Township 29, Range 22,
Ramsey County, Minnesota.
WHEREAS, the history of this change is as follows:
1
1. On May 20, 2002, the planning commission held a public hearing. The city staff published a hearing
notice in the Maplewood Review and sent notices to the surrounding property owners. The planning
commission gave everyone at the hearing a chance to speak and present written statements. The
planning commission recommended that the city council approve the plan amendment.
2. On June 10, 2002, the city council discussed the proposed land use plan change. They considered
reports and recommendations from the planning commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described change for
the following reasons:
1. It would be consistent with the goals and objectives of the comprehensive plan.
2. This area would eliminate the planned commercial area that would have been between two residential
areas.
3. This site is proper for and consistent with the city's policies for medium - density residential use. This
includes:
a. Creating a transitional land use between the existing low - density residential and commercial land
uses.
b. It is on a collector street and is near an arterial street.
c. Minimizing any adverse effects on surrounding properties because there would be no traffic from
this development on existing residential streets.
4. It would be consistent with the proposed zoning and land uses.
Seconded by Councilmember Koppen Ayes -All
Councilmember Collins moved to approve the following resolution that changes the zoning map for
Dearborn Meadow plat and two adjacent properties on the south side of Castle Avenue, north of Cope
Avenue:
RESOLUTION 02 -06 -105
RESOLUTION: ZONING MAP CHANGE
WHEREAS, Mike Ackerman proposed a change to the zoning map from M -1 (light manufacturing) to R -2
(single and double dwellings).
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WHEREAS, Maplewood city staff proposed a change to the zoning map from M -1 (light manufacturing)
to R -2 (single and double dwellings) for two undeveloped parcels adjacent to the proposed development.
WHEREAS, these changes apply to the undeveloped property on the south side of Castle Avenue, north of
Cope Avenue.
WHEREAS, the legal description of these properties are:
1. Lots 16 and 17, Block 6, Lots 27, 28, 29 and the east half of Lot 26, Block 7, Lots 1, 2, and 3, Block 10,
Lots 14 and 15, Block 11, all in Dearborn Park, together with adjacent alleys and streets, in Section 11,
Township 29, Range 22, Ramsey County, Minnesota. (The property to be known as Dearborn
Meadow)
2. Lots 18 through 22, Block 6, Lots 9 through 13, Block 11, all in Dearborn Park, together with adjacent
alleys and streets, in Section 11, Township 29, Range 22, Ramsey County.
3. Lot 4 and the east half of Lot 5, Block 7, all in Dearborn Park, in Section 11, Township 29, Range 22,
Ramsey County, Minnesota.
WHEREAS, the history of this change is as follows:
1. On May 20, 2002, the planning commission recommended that the city council approve this change.
2. On June 10, 2002, the city council held a public hearing. The city staff published a notice in the
Maplewood Review and sent notices to the surrounding property owners. The council gave everyone at
the hearing an opportunity to speak and present written statements. The council also considered reports
and recommendations from the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described change in the
zoning map for the following reasons:
1. The proposed change is consistent with the spirit, purpose and intent of the zoning code.
2. The proposed change will not substantially injure or detract from the use of neighboring property or
from the character of the neighborhood, and that the use of the property adjacent to the area included in
the proposed change or plan is adequately safeguarded.
3. The proposed change will serve the best interests and conveniences of the community, where
applicable, and the public welfare.
4. The proposed change would have no negative effect upon the logical, efficient, and economical
extension of public services and facilities, such as public water, sewers, police and fire protection and
schools.
5. The owner plans to develop this property for single and double dwellings.
Seconded by Councilmember Koppen Ayes -All
Councilmember Koppen moved to approve the following resolution approving a conditional use
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permit for a planned unit development for the Dearborn Meadow Development on the south side of
Castle Avenue:
RESOLUTION 02 -06 -106
CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, Mr. Mike Ackerman, representing Ackerman Construction Company, applied for a
conditional use permit (CUP) for the Dearborn Meadow residential planned unit development (PUD).
WHEREAS, this permit applies to the Dearborn Meadow development plan the city received on April 24,
2002. The legal description is:
Lots 16 and 17, Block 6, Lots 27, 28 29 and the east half of Lot 26, Block 7, Lots 1, 2, and 3, Block 10,
Lots 14 and 15, Block 11, all in Dearborn Park, together with adjacent alleys and streets, in Section 11,
Township 29, Range 22, Ramsey County, Minnesota. (The property to be known as Lots 1 -9 of the
proposed Dearborn Meadow)
WHEREAS, the history of this conditional use permit is as follows:
1. On May 20, 2002, the planning commission recommended that the city council approve this
permit.
2. On June 10, 2002, the city council held a public hearing. The city staff published a notice in the
paper and sent notices to the surrounding property owners. The council gave everyone at the
hearing a chance to speak and present written statements. The council also considered reports and
recommendations of the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional
use permit because:
1. The use would be located, designed, maintained, constructed and operated to be in conformity with
the city's comprehensive plan and code of ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of operation that
would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or
property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not create traffic
congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including streets, police and
fire protection, drainage structures, water and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or services.
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8. The use would maximize the preservation of and incorporate the site's natural and scenic features
into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction shall follow the plans approved by the city. The city council may approve major
changes to the plans. The Director of Community Development may approve minor changes to the
plans. Such changes shall include:
a. Revising the grading and site plans to show:
(1) The developer minimizing the loss or removal of natural vegetation.
(2) All driveways at least 20 feet wide. If the developer wants to have parking on one side
of the main drive (Castle Place), then it must be at least 28 feet wide.
(3) All parking stalls with a width of at least 9.5 feet and a length of at least 18 feet.
2. The proposed construction must be substantially started within one year of council approval or the
permit shall end. The council may extend this deadline for one year.
3. Have the city engineer approve final construction and engineering plans. These plans shall meet all the
conditions and changes noted in the engineer's memo dated May 14, 2002.
4. The approved setbacks for the principal structures in the Dearborn Meadow PUD shall be:
a. Front -yard setback (from a public street or a private driveway): minimum - 30 feet, maximum —
35 feet
b. Front -yard setback (public side street): minimum - 30 feet, maximum — 35 feet
c. Rear -yard setback: 30 feet from any adjacent residential property line
d. Side -yard setback (town houses): minimum - 20 feet from a property line and 20 feet
minimum between buildings.
5. The developer or builder will pay the city Park Access Charges (PAC fees) for each housing unit at the
time of the building permit for each housing unit.
6. The city council shall review this permit in one year.
Seconded by Councilmember Wasiluk Ayes -All
Councilmember Koppen moved to approve the preliminary plat for Dearborn Meadow:
The developer shall complete the following before the city council approves the final plat:
1. Sign an agreement with the city that guarantees that the developer or contractor will:
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a. Complete all grading for overall site drainage, complete all public improvements and meet all city
requirements.
b.* Place temporary orange safety fencing and signs at the grading limits.
c. Pay the city for the cost of traffic- control, street identification and no- parking signs.
d. Provide all required and necessary easements (including all utility easements and ten -foot
drainage and utility easements along the front and rear lot lines of each lot and five -foot drainage
and utility easements along the side lot lines of each lot).
e. Cap and seal any wells on site.
f. Have Xcel Energy install a street light at the intersection of Castle Avenue and the proposed
private driveway (Castle Place). The exact location and type of light shall be subject to the city
engineer's approval.
g. Install permanent signs around the edge of the wetland buffer easement. These signs shall mark
the edge of the easements and shall state that there shall be no mowing, vegetation cutting, filling,
grading or dumping beyond this point. City staff shall approve the sign design and location
before the contractor installs them. The developer or contractor shall install these signs before the
city issues building permits in this plat.
h. Install survey monuments along the wetland boundaries.
2.* Have the city engineer approve final construction and engineering plans. These plans shall include
grading, utility, drainage, erosion control, tree, and street plans. The plans shall meet all the
conditions and changes listed in the memo dated May 14, 2002 and shall meet the following
conditions:
a. The erosion control plans shall be consistent with the city code.
b. The grading plan shall:
(1) Include proposed building pad elevation and contour information for each home site. The
lot lines on this plan shall follow the approved preliminary plat.
(2) Include contour information for all the land that the construction will disturb.
(3) Show housing pads that reduce the grading on sites where the developer can save large
trees.
(4) Show the proposed street and driveway grades as allowed by the city engineer.
(5) Include the tree plan that:
• Shows where the developer will remove, save or replace large trees. This plan shall
include an inventory of all existing large trees on the site.
City Council Meeting 06 -10 -02
13
• Shows no tree removal beyond the approved grading and tree limits.
(6) Show drainage areas and the developer's engineer shall provide the city engineer with the
drainage calculations. The drainage design shall accommodate the runoff from the
surrounding areas. The undeveloped parcel to the east of this site shall have unrestricted
access to the storm sewer with a capacity to accommodate post development runoff.
c. The street and utility plans shall show the:
(1) Water service to each lot and unit.
(2) Repair of Castle Avenue (street and boulevard) after the developer connects to the public
utilities and builds the private driveways.
(3) Design of the sanitary sewer allowing for the unrestricted access to the sanitary sewer in
the development from the undeveloped properties adjacent to the site (primarily to the
east).
3. Paying for costs related to the engineering department's review of the construction plans.
4. Change the plat as follows:
a. Add drainage and utility easements as required by the city engineer. This shall include a 30 -foot-
wide easement for the existing 16 -inch water main and easements for any other existing utilities
on the site. The Saint Paul Regional Water Services (SPRWS) shall approve the description and
location of the easement for the water main.
b. Show drainage and utility easements along all property lines on the final plat. These easements
shall be ten feet wide along the front and rear property lines and five feet wide along the side
property lines.
c. Label the private street as Castle Place and label Castle Street as Castle Avenue on all plans.
d. Label the common area as Outlot A.
e. Provide easements to allow for unrestricted access to the storm sewer, sanitary sewer and water
main in the development from the undeveloped parcel to the east.
5. Secure and provide all required easements for the development including any off -site drainage and
utility easements.
6. The developer shall complete all grading for public improvements and overall site drainage. The city
engineer shall include in the developer's agreement any grading that the developer or contractor has
not completed before final plat approval.
7. If necessary, obtain a permit from the Ramsey - Washington Metro Watershed District for grading.
8. If the developer decides to final plat part of the preliminary plat, the director of community
development may waive any conditions that do not apply to the final plat.
City Council Meeting 06 -10 -02
14
9.* Submitting the homeowners' association bylaws and rules to the director of community
development. These are to assure that there will be one responsible party for the maintenance of the
private utilities, driveways and common areas.
*The developer must complete these conditions before the city issues a grading permit or approves
the final plat.
Seconded by Councilmember Juenemann Ayes -All
Councilmember Koppen moved to approve the plans date - stamped April 24, 2002 (site plan,
landscape plan, grading and drainage plans and building elevations) for Dearborn Meadow.
The city bases this approval on the findings required by the code. The developer or contractor shall do
the following:
1. Repeat this review in two years if the city has not issued a building permit for this project.
2. Complete the following before the city issues a building permit:
a.* Have the city engineer approve final construction and engineering plans. These plans shall
include: grading, utility, drainage, erosion control, tree, sidewalk and driveway and parking lot
plans. The plans shall meet the following conditions:
(1) The erosion control plan shall be consistent with city code.
(2) The grading plan shall:
(a) Include building, floor elevation and contour information.
(b) Include contour information for the land that the construction will disturb.
(c) Show sedimentation basins or ponds as maybe required by the watershed board or by
the city engineer.
(d) Show a berm (two to four feet high) along the south property line of the site.
(3)* The tree plan shall:
(a) Be approved by the city engineer before site grading or tree removal.
(b) Show where the developer will remove, save or replace large trees. This plan shall
include an inventory of all existing large trees on the site.
(c) Show the size, species and location of the replacement trees. The deciduous trees
shall be at least two and one half (2 1/2) inches in diameter and shall be a mix of red
and white oaks and sugar maples.
(d) Show no tree removal beyond the approved grading and tree limits.
(4) All the parking areas and driveways shall have continuous concrete curb and gutter
City Council Meeting 06 -10 -02
15
except where the city engineer decides that it is not needed.
(5) There shall be no parking on one side of the 28- foot -wide driveway (Castle Place).
The developer or contractor shall post Castle Place with no parking signs to meet the
above - listed standard.
b. Submit a certificate of survey for all new construction and have each building staked by a
registered land surveyor.
c. Submit a revised landscape plan to staff for approval which incorporates the following details:
(1) All trees would be consistent with city standards for size, location and species.
(2) Planting (instead of sodding) the disturbed areas around the wetland with native grasses
and native flowering plants. The native grasses and flowering plants shall be those
needing little or no maintenance and shall extend at least four feet from the ordinary high
water mark (OHWM) of the pond. This is to reduce maintenance costs and to reduce the
temptation of people mowing into the pond.
(3) The maple trees must be at least 2 11 inches in caliper, balled and burlapped.
(4) The plantings proposed around the front of the units shown on the landscape plan date-
stamped April 24, 2002 shall remain on the plan.
(5) In addition to the above, the contractor shall sod all front, side and rear yard areas (except
for mulched and edged planting beds and the area within the wetland easement).
(6) No landscaping shall take place in the Castle Avenue boulevard. The contractor shall
restore the boulevard with sod.
(7) Adding five more evergreen trees (Black Hills spruce or Austrian pines) to the proposed
11 evergreen trees along the south property line of the site. These trees are to be at least
six feet tall and the contractor shall plant these trees in staggered rows on the berm.
d. Present a color scheme to staff for approval for each building.
e. Present a revised building plan to staff that shows brick wainscoting on the north face of Unit 3
(along Castle Avenue) extending back to at least the peak of the roof.
3. Complete the following before occupying each building:
a. Replace property irons that are removed because of this construction.
b. Restore and sod damaged boulevards. Sod all landscaped areas, except for the area within the
easement, which may be seeded.
c. Install continuous concrete curb and gutter along all interior driveways and around all open
parking stalls.
d. The developer or contractor shall:
City Council Meeting 06 -10 -02
V
(1) Place temporary orange safety fencing and signs at the grading limits.
(2) Remove any debris or junk from the site.
e. Put addresses on each building for each unit.
f. Provide driveway turn arounds for Lots 1 and 2 on Castle Avenue.
4. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety or welfare.
b. The city receives cash escrow or an irrevocable letter of credit for the required work. The amount
shall be 150 percent of the cost of the unfinished work. Any unfinished landscaping shall be
completed by June 1 if the building is occupied in the fall or winter, or within six weeks of
occupancy if the building is occupied in the spring or summer.
c. The city receives an agreement that will allow the city to complete any unfinished work.
5. All work shall follow the approved plans. The director of community development may approve
minor changes.
Seconded by Councilmember Juenemann Ayes -All
Councilmember Collins moved to table the liquor and tobacco violations on the agenda (K.5, 10 and
K11 .
Seconded by Councilmember Koppen Ayes -All
4. 10:25 (7:45 P.M.) Tillges Office Building (South of 1580 Beam Avenue)
A. Sewer Easement Vacation
B. Design Approval
C. Comprehensive Sign Plan Approval
a. City Manager Fursman presented the staff report.
b. Assistant Community Development Director Ekstrand presented the specifics of the report.
C. Tom Ekstrand presented the Design Review Board Report
d. Commissioner Fisher presented the Planning Commission Report.
Councilmember Collins moved to continue the meeting until all agenda items are addressed.
Seconded by Councilmember Juenemann Ayes -All
e. Mayor Cardinal opened the public hearing, calling for proponents or
opponents. The following persons were heard:
Robert Tillges, Jerry Anderson and Al Kreitman, Applicants
City Council Meeting 06 -10 -02
17
Will Rossbach, 13 86 County Road C, Maplewood
Cliff Aichinger, Watershed District
Bob Zick, 1880E. Shore Drive
f. Mayor Cardinal closed the public hearing.
Councilmember Koppen moved to approve the following resolution for the vacation of an unused
sewer easement on the south side of the property:
RESOLUTION 02 -06 -107
VACATION RESOLUTION
WHEREAS, Robert Tillges applied for the vacation of the following:
A portion of a 10 -foot wide unused sewer easement (Ramsey County, MN, Document No. 1584253)
located along the south property line of the property located south of Beam Avenue and east of Hazelwood
Street, Maplewood (Property Identification Number: 03- 29 -22 -42 -0009) and described as follows:
Legal Description: South 10 feet of East 543.35 feet of Northwest Quarter of Northwest Quarter of
Southeast Quarter of Section 3, Township 29, Range 22
WHEREAS, the history of this vacation is as follows:
1. On May 20, 2002, the planning commission recommended that the city council approve the
public vacation.
2. On June 10, 2002, the city council held a public hearing. The city staff published a notice in
the Maplewood Review and sent a notice to the abutting property owners. The council gave
everyone at the hearing a chance to speak and present written statements. The council also
considered reports and recommendations from the city staff and planning commission.
WHEREAS, after the city approves this vacation, public interest in the property will go to Robert
Tillges for the above - mentioned property.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described vacation
for the following reasons:
1. It is in the public interest.
2. The sewer easement is unused.
3. The sewer easement is not needed for the proposed Tillges Medical Office Building
development.
Seconded by Councilmember Collins Ayes -Mayor Cardinal, Councilmembers
Collins, Juenemann and Koppen
Nays - Councilmember Wasiluk
Councilmember Koppen moved to approve Robert Tillges' comprehensive sign plan for the Tillges
Medical Office Building.
Seconded by Councilmember Collins Ayes -All
City Council Meeting 06 -10 -02
18
Councilmember Koppen moved to approve the plans date stamped January 25, February 12,
February 18, April 11 and May 8, 2002 for the Phase I portion of the Tillges Medical Office
Building development.
Seconded by Councilmember Wasiluk Ayes -All
I. AWARD OF BIDS
None
J. UNFINISHED BUSINESS
1. English Street Improvements, Project 01 -14: Resolution Approving Adjustments and Final
Assessment Roll
a. City Manager Fursman presented the report.
b. Assistant City Engineer Cavett presented the specifics of the report.
Councilmember Koppen moved to adopt the following resolution approving the adoption of the
revised assessment roll for the English Street Improvements, Proi ect 01 -14:
RESOLUTION 02 -06 -108
ADJUSTMENTS TO ASSESSMENT ROLL
WHEREAS, pursuant to a resolution adopted by the City Council on April 8, 2002, the assessment
roll for the English Street Improvements, City Proj ect 01 -14, was presented in a Public Hearing format,
pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, six property owners filed objections to their assessments according to the requirements
of Minnesota Statutes, Chapter 429, summarized as follows:
1. Duane Gudknecht, 2002 English St.: requests future development deferment along with interest free.
2. Andrew and Cornelia Williams, 1290 Belmont Lane E.: request senior citizen deferment.
3. Domingo Bernal, 2200 English St.: severe hardship, appears to request senior citizen deferment.
4. Richard Revit, 1997 English St.: requests senior citizen deferment.
5. Nicholas Aliksyuk, 2207 English St.: requests a senior citizen deferment.
6. Lester Volkman, 2021 English St.: requests a senior citizen deferment.
7. Jesse Rodriguez, 2131 English St.: requests a senior citizen deferment.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
A. That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the
City Council Meeting 06 -10 -02
19
assessment roll for the English Street Improvements, Proj ect 01 -14:
1. Duane Gudknecht, 2002 English St.: Remove 2 half unit street assessments and 2 half unit utility
assessments, and establish cash connection charges for utility assessments, subject to a final
agreement to be finalized by the City Engineer. Deny request for interest free deferment.
2. Andrew and Cornelia Williams, 1290 Belmont Lane E.: Grant senior citizen deferment, subject to
final approval by the city engineer of needed documents.
3. Domingo Bernal, 2200 English St.: Grant senior citizen deferment, subject to final approval by the
city engineer of needed documents.
4. Richard Revit, 1997 English St.: Grant senior citizen deferment, subject to final approval by the city
engineer of needed documents.
5. Nicholas Aliksyuk, 2207 English St; Grant senior citizen deferment, subject to final approval by the
city engineer of needed documents.
6. Lester Volkman, 2021 English St.: Grant senior citizen deferment, subject to final approval by the
city engineer of needed documents.
7. Jesse Rodriquez, 2131 English St.: Grant senior citizen deferment, subject to final approval by the
city engineer of needed documents.
B. The assessment roll for the English Street Improvements as amended is hereby accepted, a copy
of which is attached hereto and made a part hereof. Said assessment roll shall constitute the special
assessment against the lands named therein, and each tract of land therein included is hereby found to be
benefited by the proposed improvement in the amount of the assessment levied against it.
C. Such assessments shall be payable in equal annual installments extending over a period of 15
years, the first installments to be payable on or before the first Monday in January 2003 and shall bear
interest at the rate of 6.0 percent per annum from the date of the adoption of this assessment resolution. To
the first installment shall be added interest on the entire assessment from the date of this resolution until
December 31, 2002. To each subsequent installment when due shall be added interest for one year on all
unpaid installments.
D. The owner of any property so assessed may, at any time prior to certification of the assessment to
the county auditor, but no later than July 31, 2002, pay the whole of the assessment on such property, with
interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the
entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after
July 31, 2002, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest
accrued to December 31 of the year in which such payment is made. Such payment must be made before
November 15 or interest will be charged through December 31 of the next succeeding year.
E. The city engineer and city clerk shall forthwith after July 31, 2002, but no later than August 31,
2002, transmit a certified duplicate of this assessment to the county auditor to be extended on the property
tax lists of the county. Such assessments shall be collected and paid over the same manner as other
municipal taxes.
Seconded by Mayor Cardinal Ayes -All
City Council Meeting 06 -10 -02
20
2. Gladstone South Neighborhood Street Improvements, Project 00-03: Resolution Approving
Adjustments and Final Assessment Roll
a. City Manager Fursman presented the report.
b. Assistant City Engineer Cavett presented the specifics of the report.
Councilmember Koppen moved to adopt the following resolution approving the adoption of the
revised assessment roll for the Gladstone South Neighborhood Street Improvements, Project 00-03:
RESOLUTION 02 -06 -109
ADJUSTMENTS TO ASSESSMENT ROLL
WHEREAS, pursuant to a resolution adopted by the City Council on April 8, 2002, the assessment
roll for the Gladstone South Neighborhood Street Improvements, City Project 00 -03, was presented in a
Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, twelve property owners filed objections to their assessments according to the
requirements of Minnesota Statutes, Chapter 429, summarized as follows:
1. Donald and Viola Chase, 1838 Manton Street: requests a senior citizen deferment.
2. Richard Dean, 1881 Ide Street: states that his property was previously assessed for storm sewer as
part of Frost Ave.
3. Lawrence Redeker, 1415 Price Avenue: requests a correction to error on number of units.
4. Mary and Phillip Nalewaj a, 1878 Ide Street: requests senior citizen deferment.
5. Helen Reider, 1893 Ide Street: requests a senior citizen deferment.
6. Robert E. Jones, 1839 Birmingham St.: opposed to assessment, since no work is done on street.
7. Gloris Rehak, 1830 Birmingham St.: opposed to storm assessment, since work is done in other area.
8. Marilyn Grant, 1840 Birmingham St.: opposed to storm assessment due to no improvements in area;
and Birmingham was done as a model project.
9. Tom Mathisen, 1843 Clarence St.: objects to assessment on 2 undeveloped lots for storm sewer as no
benefit is received from the improvements.
10. Richard C. Moore, 1877 Dieter St: requests senior citizen deferment.
11. Jerome C. Musial, 1883 Dieter St.: request revision to assessment because the amount is a lot to pay.
12. Edward Jungbauer, 1435 Price St.: requests disability deferment.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD
MINNESOTA:
City Council Meeting 06 -10 -02
21
A. That the City Engineer and City Clerk are hereby instructed to make the following adjustments to
the assessment roll for the Gladstone South Neighborhood Street Improvements, Project 00 -03:
1. Donald and Viola Chase, 1838 Manton Street: Grant senior citizen deferment.
2. Richard Dean, 1881 Ide Street: property was previously assessed. Remove storm sewer assessment.
Remove 1894 Ide Street storm assessment as well.
3. Lawrence Redeker, 1415 Price Avenue: Remove 1 street unit assessment of $4,000.
4. Mary and Phillip Nalewaj a, 1878 Ide Street: Grant senior citizen deferment, subject to receipt of
necessary documents to be approved by the city engineer.
5. Helen Reider, 1893 Ide Street: Grant senior citizen deferment, subject to receipt of necessary
documents to be approved by the city engineer.
6. Robert E. Jones, 1839 Birmingham St.: Deny objection as benefit is received for drainage
improvements in area.
7. Gloris Rehak, 1830 Birmingham St.: Deny objection as benefit is received for drainage
improvements in area.
8. Marilyn Grant, 1840 Birmingham St.: Deny objection as benefit is received for drainage
g
improvements in area. No commitment that there would not be a future storm sewer assessment for
the model project.
9. Tom Mathisen, 1843 Clarence St.: Remove 2 undeveloped lot assessments for storm sewer as no
benefit is received from the improvements.
10 Richard C. Moore, 1877 Dieter St: Grant senior citizen deferment, subject to receipt of necessary
documents to be approved by the city engineer.
11. Jerome C. Musial, 1883 Dieter St.: Deny revision to assessment. Benefit received.
12. Edward Jungbauer, 1435 Price St.: Grant disability deferment, subject to receipt of necessary
documents to be approved by the city engineer.
F. The assessment roll for the Gladstone South Neighborhood Street Improvements, as amended, is
hereby accepted, a copy of which is attached hereto and made a part hereof. Said assessment roll shall
constitute the special assessment against the lands named therein, and each tract of land therein included is
hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it.
G. Such assessments shall be payable in equal annual installments extending over a period of 15
years, the first installments to be payable on or before the first Monday in January 2003 and shall bear
interest at the rate of 6.0 percent per annum for the date of the adoption of this assessment resolution. To the
first installment shall be added interest on the entire assessment from the date of this resolution until
December 31, 2002. To each subsequent installment when due shall be added interest for one year on all
City Council Meeting 06 -10 -02
22
unpaid installments.
H. The owner of any property so assessed may, at any time prior to certification of the assessment to
the county auditor, but no later than July 31, 2002, pay the whole of the assessment on such property, with
interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the
entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after
July 31, 2002, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest
accrued to December 31 of the year in which such payment is made. Such payment must be made before
November 15 or interest will be charged through December 31 of the next succeeding year.
I. The city engineer and city clerk shall forthwith after July 31, 2002, but no later than August 31,
2002, transmit a certified duplicate of this assessment to the county auditor to be extended on the ro ert
p p Y
tax lists of the county. Such assessments shall be collected and paid over the same manner as other
municipal taxes.
Seconded by Councilmember Juenemann Ayes -All
3. Eldridge Avenue Improvements, Project 01 -29: Resolution Revising Hearing Date
a. City Manager Fursman presented the report.
b. Assistant City Engineer Cavett presented the specifics of the report.
Councilmember Juenemann moved to adopt the followin resolution rescheduling the public
hearin-g date for the Eldridge Avenue Improvements, Proi ect 01 -29 until June 24, 2002 and
authorized the city engineer to begin preparation of engineering_ plans:
RESOLUTION 02 -06 -110
APPROVING REVISING PUBLIC HEARING DATE
WHEREAS, pursuant to resolution passed by the city council on May 28, 2002, a date of June 10,
2002 was set to hold the public hearing for the Eldridge Avenue Improvement Proj ect, Proj ect 01 -29, and
WHEREAS, a clerical error occurred such that legal notice as required by resolution did not occur for
proper notification of said item.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
A hearing shall be held on the 24th day of June, 2002, at the city hall at 7:00 p.m. to pass upon such
proposed improvement and at such time and place all persons owning property affected by such improvement
will be given an opportunity to be heard with reference to such improvement.
Seconded by Councilmember Koppen Ayes -All
4. House Moving Request (Crockett) - Sylvan Street
a. City Manager Fursman presented the report.
b. Assistant Community Development Director Ekstrand presented the specifics of the report.
City Council Meeting 06 -10 -02
23
Councilmember Collins moved to extend the application timeline for the moving of a one -story
stucco house and detached garage for Bart Crockett to the lot south of 1754 Sylvan Street until the
June 24, 2002 meeting, or until the proper documentation is provided.
Seconded by Councilmember Koppen Ayes -All
5. Organized Collection
a. City Manager Fursman presented the report.
Councilmember Wasiluk moved to approve to table Organized Collection until early fall 2002.
Seconded by Councilmember Juenemann Ayes -All
6. Mayor Cardinal moved to reconsider the proposed Kline Nissan Dealership on Hi ;hway 61 on
June 24, 2002.
Seconded by Councilmember Collins Ayes -Mayor Cardinal, Councilmembers
Collins, Koppen and Wasiluk
Nays - Councilmember Juenemann
K. NEW BUSINESS
1 Preliminary Approval for Issuance of Improvement Bonds
a. City Manager Fursman presented the report.
b. Finance Director Faust presented the specifics of the report.
Councilmember Collins moved to adopt the following resolutions providing_ preliminary approval
for the sale of $4,815,000 General Obligation ation Improvement Bonds and scheduling a special Council
Meeting at 5:00 p.m. on Thursday July 18 for a bid award on the bond issue:
RESOLUTION 02 -06 -111
RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF
$4,815,000 GENERAL OBLIGATION IMPROVEMENT BONDS,
SERIES 2002A
A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City "), has
heretofore determined that it is necessary and expedient to issue its $4,815,000 General Obligation
Improvement Bonds, Series 2002A (the "Bonds ") to finance the cost of various improvement projects in the
City; and
B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota
( "Springsted "), as its independent financial advisor and is therefore authorized to sell these obligations by a
competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood,
City Council Meeting 06 -10 -02
24
Minnesota, as follows:
1. Authorization The City Council hereby authorizes Springsted to solicit proposals for
the competitive negotiated sale of the Bonds.
2. Meeting; Proposal Opening. This City Council shall meet at the time and place
specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed
proposals for, and awarding the sale of, the Bonds. The Clerk or designee, shall open proposals at the time
and place specified in such Terms of Proposal.
3. Terms of Pro osal. The terms and conditions of the Bonds and the negotiation thereof
are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a
part hereof.
4. Official Statement. In connection with said competitive negotiated sale, the Clerk and
other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in
the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon
its completion.
RESOLUTION 02 -06 -112
EXHIBIT A
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE
ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS:
TERMS OF PROPOSAL $4,815,000
CITY OF MAPLEWOOD, MINNESOTA
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2002A
(BOOK ENTRY ONLY
Proposals for the Bonds will be received on Thursday, July 18, 2002, until 11:OOA.M., Central Time, at the
offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time
they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at
5:OOP.M., Central Time, of the same day.
SUBMISSION OF PROPOSALS
Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale
specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between
the bidder and the City to purchase the Bonds regardless of the manner by which the Proposal is submitted.
(a) Sealed Bidding. Proposals maybe submitted in a sealed envelope or by fax (651) 223 -3046 to
Springsted. Signed Proposals, without final price or coupons, maybe submitted to Springsted prior to the
time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and
coupons, by telephone (651) 223 -3000 or fax (651) 223 -3046 for inclusion in the submitted Proposal.
OR
(b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via PARITY For
purposes of the electronic bidding process, the time as maintained by PARITY shall constitute the official
time with respect to all Bids submitted to PARITY Each bidden shall be solely responsible or making
g
necessary arrangements to access PARITY for purposes of submitting its electronic Bid in a timely manner
and in compliance with the requirements of the Notice of Sale. Neither the City, its agents nor PARITY
City Council Meeting 06 -10 -02
25
shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or
ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARITY
shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or
have any liability for any delays or interruptions of or any damages caused by the services of PARITY The
City is using the services of PARITY solely as a communication mechanism to conduct the electronic
bidding for the Bonds, and PARITY is not an agent of the City.
If any provisions of this Notice of Sale conflict with information provided by PARITY this Notice of Sale
shall control. Further information about PARITY®, including any fee charged, may be obtained from:
PARITY 395 Hudson Street, New York City, New York 10014, Customer Support, (212) 806-
83 04 .
DETAILS OF THE BONDS
The Bonds will be dated August 1, 2002, as the date of original issue, and will bear interest payable on
February 1 and August 1 of each year, commencing August 1, 2003. Interest will be computed on the basis of
a 360-day year of twelve 30-day months.
The Bonds will mature February 1 in the years and amounts as follows:
2004 $ 9000
2008 $345
2012 $325,000 2016 $350,
2005 $345,000
2009 $310,000
2013 $330,000 2017 $360,000
2006 $345
2010 $315,000
2014 $335 2018 $360,000
2007 $345
2011 $320,000
2015 $340,000
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and
term bonds, provided that no serial bond may mature on or after the first mandatory sinking fund redemption
date of any term bond. All term bonds shall be subject to mandatory sinking fund redemption and must
conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of
redemption. In order to designate term bonds, the proposal must specify "Last Year of Serial Maturities" and
"Years of Term Maturities" in the spaces provided on the Proposal Form.
REGISTRAR
The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for
the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on February 1, 2010, and on any day thereafter, to prepay Bonds due on or after February
1 2011. Redemption may be in whole or in part and if in part at the option of the City and in such manner as
the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify
DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each
participant's interest in such maturity to be redeemed and each participant will then select by lot the
beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par
plus accrued interest.
City Council Meeting 06 -10 -02
26
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and
power to levy direct general ad valorem taxes. In addition the City will pledge special assessments against
benefited properties. The proceeds will be used to finance various projects within the City.
TYPE OF PROPOSALS
Proposals shall be for not less than $4,781,325 and accrued interest on the total principal amount of the
Bonds. Proposals shall be accompanied by a Good Faith Deposit ( "Deposit ") in the form of a certified or
cashier's check or a Financial Surety Bond in the amount of $48,150, payable to the order of the City. If a
check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an
insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City.
Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial
Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If
the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to
submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as
instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day
following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by
the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which
will be deducted at settlement and no interest will accrue to the purchaser, will be deposited by the City. In
the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City.
No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the
City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of
the Bonds having been made. Rates shall be in integral multiples of 51100 or 1/8 of I%. Rates must be in
level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the
date of maturity. No conditional proposals will be accepted.
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost
(TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary
practice, will be controlling.
The City will reserve the right to: (i) waive non - substantive informalities of any proposal or of matters
relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii)
reject any proposal which the City determines to have failed to comply with the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the
option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment
shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the
Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has
requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other
rating agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser
shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but
City Council Meeting 06 -10 -02
27
neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause
for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for
the assignment of CUSIP identification numbers shall be paid by the purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser
through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving
legal opinion of Mary Ippel of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis,
Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement,
payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of
the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of
payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be
liable to the City for any loss suffered by the City by reason of the purchaser's non - compliance with said
terms for payment.
CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing
Disclosure Undertaking (the "Undertaking ") whereunder the City will covenant for the benefit of the owners
of the Bonds to provide certain financial and other information about the City and notices of certain
occurrences to information repositories as specified in and required by SEC Rule 15c2- 12(b)(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent information relative to
the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of
Rule 15c2 -12 of the Securities and Exchange Commission. For copies of the Official Statement or for any
additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the
City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone
(651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the maturity
dates, principal amounts and interest rates of the Bonds, together with any other information required by law,
shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in
Rule 15c2 -12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal
therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide
without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 200 copies
of the Official Statement and the addendum or addenda described above. The City designates the senior
managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of
distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter
delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it
shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating
Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the
Final Official Statement.
Seconded by Councilmember Koppen Ayes -All
1. Dearborn Heights: Request to Initiate Drainage Study
City Council Meeting 06 -10 -02
28
a. City Manager Fursman presented the report.
b. Assistant City Engineer Cavett presented the specifics of the report.
Councilmember Collins moved to adopt the following resolution ordering the Preparation of the
Feasibility Study for the Dearborn Heights Drainage Study hMrovements, Project 02 -11:
RESOLUTION 02 -06 -113
ORDERING PREPARATION OF A FEASIBILITY STUDY
WHEREAS, it is proposed to study the drainage systems and make the necessary drainage
improvements to the Dearborn Heights Area, City Project 02 -11, and to assess the benefited property for all
or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
That the proposed improvement be referred to the city engineer for study and that he is instructed to
report to the council with all convenient speed advising the council in a preliminary way as to whether the
proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as
proposed or in connection with some other improvement, and the estimated cost of the improvement as
recommended.
FURTHERMORE, funds in the amount of $15,000 are appropriated to prepare this feasibility report.
Seconded by Councilmember Koppen Ayes -All
2. Kennard /Frost Area Street Improvements, Project 02 -10: Resolution: Ordering Preparation
of Feasibility Study
a. City Manager Fursman presented the report.
b. Assistant City Engineer Cavett presented the specifics of the report.
Councilmember Koppen moved to approve the following resolution ordering the preparation of the
Feasibility Study for the Kennard /Frost Area Street Improvements, Project 02 -10:
RESOLUTION 02 -06 -114
ORDERING PREPARATION OF A FEASIBILITY STUDY
WHEREAS, it is proposed to make improvements to the Kennard /Frost Area Streets, City Project 02-
10, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to
Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
That the proposed improvement be referred to the city engineer for study and that he is instructed to
report to the council with all convenient speed advising the council in a preliminary way as to whether the
City Council Meeting 06 -10 -02
29
proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as
proposed or in connection with some other improvement, and the estimated cost of the improvement as
recommended.
FURTHERMORE, funds in the amount of $40,000 are appropriated to prepare this feasibility report.
Seconded by Councilmember Juenemann Ayes -All
3. Beaver Lake Townhomes Sanitary Sewer Replacement and Bike Path, Project 01 -09;
Resolution Accepting Report and Ordering Public Hearing
a. City Manager Fursman presented the report.
b. Assistant City Engineer Cavett presented the specifics of the report.
Councilmember Collins moved to approve the following resolution accepting the report and calling
for a public hearing for 7:15 p.m. Monday, June 24, 2002 for the Beaver Lake Sanitary Sewer
Replacement and Bike Path Improvements, Project 01 -09:
RESOLUTION 02 -06 -115
ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING
WHEREAS, pursuant to resolution of the council adopted May 14, 2001, a report has been prepared
by the city engineering division with reference to the improvement of Beaver Lake Sanitary Sewer
Replacement and Bike Path, City Proj ect 01 -09, and this report was received by the council on June 10,
2002, and
WHEREAS, the report provides information regarding whether the proposed project is necessary,
cost - effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. The council will consider the improvement of such street in accordance with the report and
the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429 at an estimated total cost of the improvement of $885,330.00.
2. A public hearing shall be held on such proposed improvement on the 24th day of June, 2002,
in the council chambers of city hall at 7:15 p.m. and the clerk shall give mailed and published notice of such
hearing and improvement as required by law.
Seconded by Councilmember Juenemann Ayes -All
4. Intoxicating Liquor License Compliance Failure- Tobacco Compliance Failure - Labers Liquor -
1700 Rice Street
Tabled
5. Public Access TV and PEG Fees (presentation by Bob Zick)
City Council Meeting 06 -10 -02
30
a. City Manager Fursman introduced Mr. Robert Zick, 1880 E. Shore Drive, Maplewood.
b. Maplewood Resident Robert Zick presented his report and requested that council reconsider
their appointment to the Cable Commission. Mr. Zick reiterated that he was the best applicant
for the appointment.
No action was taken.
6. Change of Manager, Intoxicating Liquor License - Chipotle Mexican Grill -Scott Allan
Flewelling
a. City Manager Fursman presented the report.
b. Deputy Chief Thomalla presented the specifics of the report.
Councilmember Collins moved to approve the liquor license application for Scott Allan Flewelling for
Chipotle Mexican Grill.
Seconded by Councilmember Koppen Ayes -All
7. Maplewood Historical Preservation Commission Request for Historic Designation
a. City Manager Fursman presented the report.
b. Robert Overby presented the specifics of the report.
Councilmember Juenemann moved to: 1. Approve the Bruentrup Historic Farm (BHF) buildings
and site as historically significant. 2. Transmit the City Council's historical designation of the BHF
buildings and site to Charles Nelson, State Architect at the State Historic Preservation Office
(SHOP) of the Minnesota Historical Society and ask that staff review the City's historical
designation for their concurrence, and send their reply to the City as soon as possible in June. 3 .Use
the historical designation of the BHF buildings and site as a basis for the Maplewood Historical
Commission, the Maplewood Area Historical Society, and other interested parties work with city and
state officials to maintain the BHF in its authentic historical condition to the extent possible, while
also keeping it safe for use by the public.
Seconded by Councilmember Koppen Ayes -All
8. Bruentrup Farm Parking Lot
a. City Manager Fursman presented the report.
b. Parks and Recreation Director Anderson presented the specifics of the report.
C. The following persons were heard:
Gary Charpentier, 2212 E. County Road D, Maplewood
David Huebl, 2191 E. County Road D, Maplewood
No action was taken.
City Council Meeting 06 -10 -02
31
Le- VISITOR PRESENTATIONS
1. Kevin Berglund -1929 Kingston Avenue, Maplewood -Mr. Berglund feels the e cable
commission should be used for the benefit of the council and city.
Y
2. Bob Zick -1880 E. Shore Drive, Maplewood- Mr. Zick expressed that more
p attention should be
given to protecting streams and trees in the city.
M. COUNCIL PRESENTATIONS
1. Frost and English - Councilmember Collins asked for staff to check on the towing business on
the corner of Frost Avenue and English Street.
2. Technical Training for Cablecasting- Councilmember Juenemann felt at least two other staff
people should be trained as backup for the Council Chambers electronic booth.
3. Charitable Gambling -Blood Mobile was overlooked and Mayor Cardin
� y al would like to see
funds going to that area. City Manager Fursman will follow-up.
p
4. Fire Relief Association -Mayor Cardinal clarified that Fire Fighter Jo '
g John Capistrand well be
returning on a probationary status.
5. NEST - Tabled
6. Ramsey County Mayor's Meeting -Their will be a Ramsey ount y y M Meeting at the
Falcon Heights City Hall June 113, 200 5:3 0 p.m. to discuss the consequences -
q of 9 11.
N. ADMINISTRATIVE PRESENTATIONS
None
0. ADJOURNMENT
Councilmember Collins moved to adjourn the meeting at 12:35 a.m..
Seconded by Councilmember Koppen Ayes - All
City Council Meeting 06 -10 -02
32
AGMA TBU Met
MINUTES Action by Council
VISIONARY MEETING
Thursday, June 13, 2002 Dat
Tartan Park Club House Endo
8:30 a.m. '~� -��►►
Modified
Rejected
-.. 4
A meeting of the Mayor, City Councilmembers and Management Team Staff was held for the purpose of
developing a practical long -term vision for the City. Those in attendance where:
Robert Cardinal, Mayor
Kenneth V. Collins, Councilmember
Kathleen Juenemann, Councilmember
Marvin C. Koppen, Councilmember
Julie A. Wasiluk, Councilmember
Others Present: City Clerk Guilfoile
City Manager Fursman City Engineer Ahl
Assistant City Manager Coleman Assistant City Attorney Fawcett
Finance Director Faust Fire Chief Lukin
Human Resources Director Le Police Chief Winger
Parks and Recreation Director Anderson Facilitator Mir a P. Hanson
8:30 a.m. introductions were made with each participant stating their history with the City and what their
hopes and expectations were for the future of the City. Conversation was held about how do we see the
"State of the City" in the next ten years.
The meeting was halted at 11:00 a.m. when it was realized that proper public posting had not occurred.
AGENDA REPORT
TO:
City Council
FROM:
Finance Director
RE:
APPROVAL OF CLAIMS
DATE:
June 14, 2002
Action by Council
Date
Endorsed
Modified -
Rejected
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the
bills and authorized payment in accordance with City Council approved policies.
ACCOUNTS
T) A X T A T7 T T7
$349.95 Checks #57933 dated 6/4/02
$234,219.69 Checks #57934 thru #57997 dated 6/11/02
$200,,859.22 Disbursements via debits to checking account
dated 6/3 thru 6/10/02
$156,566.87 Checks #57998 thru #58057 dated 6/18/02
$123,545.80 Disbursements via debits to checking account
dated 6/7 thru 6/17/02
$715,541.53 Total Accounts Payable
T) A ZTnn f1T T
$398,112.71 Payroll Checks and Direct Deposits dated
6/7/02
$31,798.69 Payroll Deduction checks #89282 thru #89289
dated 6/7/02
$429,911.40 Total Payroll
$1,145,452.93 GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 770 -4513 if you have any
questions on the attached listing. This will allow me to check the supporting documentation
on file if necessary.
hu
attachments
PAFINANCE \Word\AGN\ApC1AR J=14.doc
AGENDA NO. G -1
1
vchli'st _ Check Register Page:
1
06/07/2002 9:51:35AM City of Maplewood
Check Date
Vendor
Description /Account
Amount
57933
6/4/2002
57934
6/11/2002
57935
6/11/2002
57936
6/11/2002
57937
6/11/2002
57938
6/11/2002
57939
6/11/2002
57940
6/11/2002
57941
6/11/2002
57942
6/11/2002
57943
6/11/2002
57944
6/11/2002
57945
6/11/2002
57946
6/11/2002
57947
6/11/2002
00998
MIDWEST COCA -COLA BOTTLING CO
02499
AL'S FLOOR SURFACING
00164
BAY FIREWORKS INC
01865
BOWMAN, DON
00223
BRODIN STUDIOS, INC.
00354
CUSTOM FIRE APPARATUS, INC.
00384
DE LAGE LANDEN FINANCIAL SRVS
00413
DON MARTY'S LANDSCAPING
02477
EAGLE VALLEY GOLF COURSE
00460
ELK RIVER CONCRETE PRODUCTS
00463
EMERGENCY APPARATUS MAINT.
00539
FREEDOM VALU CENTER
01890
FRY, PATRICIA
02084
GROVER, CAROLYN
00668
HIEBERT, STEVEN
57948
6/11/2002
00684
HOWARD R GREEN COMPANY
57949
6/11/2002
00483
IDEACOM MID - AMERICA
57950
6/11/2002
00719
INDEPENDENT SCHOOL DIST #622
57951
6/11/2002
00742
JMK SALES CO INC
57952
6/11/2002
00771
JOHNSON, RICK
57953
6/11/2002
00789
KATH FUEL OIL SERVICE CO
57954
6/11/2002
00828
L M C I T
57955
6/11/2002
00906
M P E L R A
57956
6/11/2002
00888
M/A ASSOCIATES
57957
6/11/2002
00925
MAJESTIC LANDSCAPE CONTR INC
57958
6/11/2002
00932
MAPLEWOOD BAKERY
57959
6/11/2002
00963
MED- COMPASS INC
57960
6/11/2002
01946
MEDICA FINANCE DEPT
57961
6/11/2002
00986
METROPOLITAN COUNCIL
57962
6/11/2002
02497
MN PIPE & EQUIPMENT
57963
6/11/2002
01028
MN STATE TREASURER STAX
57964
6/11/2002
02000
NORTH METRO AUTO
57965
6/11/2002
01181
NORTHEAST SUBURBAN TRANSIT
57966
6/11/2002
01202
NYSTROM PUBLISHING CO INC
57967
6/11/2002
02493
OLSON, LIZ
57968
6/11/2002
00001
ONE TIME VENDOR
57969
6/11/2002
00001
ONE TIME VENDOR
57970
6/11/2002
00001
ONE TIME VENDOR
57971
6/11/2002
00001
ONE TIME VENDOR
57972
6/11/2002
00001
ONE TIME VENDOR
57973
6/11/2002
01863
PACKER, ROGER
57974
6/11/2002
01941
PATRICK GRAPHICS & TROPHIES
57975
6/11/2002
01311
PERA
57976
6/11/2002
02498
PETERS, WALTER J
57977
6/11/2002
01337
RAMSEY COUNTY -PROP REC & REV
57978
6/11/2002
01337
RAMSEY COUNTY -PROP REC & REV
57979
6/11/2002
01387
ROSSINI, DR. JAMES
57980
6/11/2002
01418
SAM'S CLUB DIRECT
WATER & POWER AID
REPAIR MCC FLOORS
ADDL FIREWORKS - JULY 4TH
ASSIGN VOLLEYBALL OFFICIALS
PLAQUE
SHELF WITH TURTLE TILE & END CAP
COPY MACHINE COSTS
HAZELWOOD PARK LANDSCAPING
BANQUET ROOM- BEV & FOOD CLEAN F
MISC SUPPLIES
REPAIR VEHICLE - ENGINE 1
CAR WASHES
REIMBURSE FOR MILEAGE 5/31
REIMBURSE MILEAGE & VEH ALLOWAN
REIMBURSE FOR K -9 KENNEL 5/3 TO 5
REIMBURSE TRNG MEALS 5/13 TO 5/16
REIMBURSE FOR K9 KENNEL 5/10 TO 5
PROJ 00 -01 LIFT STATION 2
BLOCK 10 -10 -220 CALLS SYSTEM WIDE
BASKETBALL GYM USE 6/1 TO 3/15
REPAIR MCC EQUIPMENT
DEER REMOVAL - APR & MAY
#2 DIESEL, LOW SULPHUR RED DYED
2001 -2002 INSURANCE CHARGES
MN PUBL EMP LAB REL - SUMMER CON
JANITORIAL SUPPLIES
START IRRIGATION SYSTEM
BIRTHDAY CAKES
SCBA MEDICAL EXAM
AMB REFUND - M MCCUTCHEON 01012
MONTHLY SAC - MAY
MISC SUPPLIES
MONTHLY SURTAX - MAY
REPAIR VEHICLE - DC3
2002 CONTRIBUTION TO NEST
PARKS & REC BROCHURE & NEWSLETT
VOLLEYBALL REFEREE 4 MATCHES
REF WILLIAM LEITNER - AMB 02003737
REF ROBYNJO RICE - NELSON - MCC PR
REF VICKI JORDAN - DAY CAMP
REF WILLIAM MERRILL - SWIM LESSON
REF LAUREL HANNUEL - PROGRAM
VOLLEYBALL REFEREE 17 MATCHES
PARTICIPATION AWARDS
PARTICIPANT AWARDS
ER ID #6120- 00,01,51 - 6/7/02 P/R
REIMBURSE FOR DAMAGED MAILBOX P
PROD 00 -05 LANDSCAPING ITEMS
LAMPING SERVICES
LAMPING SERVICES
FITNESS PROGRAM FEES - MAY
PROGRAM SUPPLIES
SNACKS
PROGRAM SUPPLIES
349.95
12,200.00
3,000.00
58.00
215.00
165.50
358.18
1,750.00
78.58
217.14
4,728.78
146.97
20.44
39.46
31.95
32.45
63.90
9,312.21
281.00
6,985.00
4,256.77
200.00
4,745.10
399.00
195.00
201.87
127.36
128.25
65.00
467.36
20,196.00
210.55
3,802.53
84.75
31,597.00
10,784.50
76.00
564.70
180.00
90.00
33.00
10.00
323.00
452.63
68.80
42,635.25
95.00
1,550.64
167.49
53.68
100.00
44.86
208.68
135.07
z
vchlist Check Register Page: 2
06/07/2002 9 :51 :35AM City of Maplewood
Check Date Vendor
57981
6/11/2002
02222
57982
6/11/2002
01463
57983
6/11/2002
02467
57984
6/11/2002
01504
57985
6/11/2002
01915
57986
6/11/2002
01538
SHEFFIELD, OLSON & MCQUEEN INC
SISTER ROSALIND GEFRE
ST PAUL LINOLEUM AND CARPET CO
ST PAUL, CITY OF
STEFFEN, NANCY
STREICHER'S
57987
6/11/2002
01550
SUMMIT INSPECTIONS
57988
6/11/2002
02494
TOWN LIFE MAGAZINE
57989
6/11/2002
01654
TRUGREEN - CHEMLAWN #4635
57990
6/11/2002
01669
TWIN CITIES TRANSPORT &
57991
6/11/2002
02177
U -CARE REFUND
57992
6/11/2002
02069
ULTIMATE DRAIN SERVICES INC
57993
6/11/2002
02124
VERA, TAW N IA
57994
6/11/2002
01734
WALSH, WILLIAM P.
57995
6/11/2002
01755
WEBER ELECTRIC
57996
6/11/2002
01872
WEBER, MARK
57997
6/11/2002
01806
ZIMMERMAN -HOHN, ANN
Description /Account
DCRP & FLEX PLAN WEEKLY PYMTS
MCC MASSAGES
MCC CARPET
WATER FOR FIRE FIGHTING
VOLLEYBALL REFEREE - 4 MATCHES
SQUAD CHANGE OVER
GRILL GUARD
MIRROR BEAMS
PARTITION FOR VEHICLE
TRAINING AMMO
ELECTRICAL INSPECTIONS
AD IN TOWN LIFE JUL/AUG ISSUE
LATE SPRING LAWN SRVC - PUBLIC WO
TOW FORFEITURE VEHICLE
REF AMBULANCE GORDON PAGEL
CAMERA INSPECTED SEWER
FACE PAINTING MAY 15TH
COMMERCIAL PLUMBING INSPECTIONS
REPAIR UNDERGROUND TO LOT LITE
VOLLEYBALL REFEREE 4 MATCHES
REIMBURSE FOR FILE CABINET
Amount
1,516.68
2,427.00
51,500.00
122.17
76.00
3
234.25
447.19
479.20
2,193.37
3,931.20
265.00
755.09
63.90
475.00
170.00
130.00
1,192.83
610.64
76.00
53.24
65 Checks in this report Total checks : 2349569.64
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Transmitted Settlement
Date Date Payee
Description
05/31/02
06/03/02
MN State Treasurer
Drivers License /Deputy Registrar
05/30/02
06/03/02
MN Dept of Natural Reso
DNR electronic licenses
06/01/02
06/03/02
US Bank
Debt Service
06/03/02
06/04/02
MN State Treasurer
Drivers License /Deputy Registrar
06/04/02
06/05/02
MN State Treasurer
Drivers License /Deputy Registrar
06/05/02
06/06/02
MN State Treasurer
Drivers License /Deputy Registrar
06/06/02
06/07/02
MN State Treasurer
Drivers License /Deputy Registrar
06/07/02
06/10/02
MN State Treasurer
Drivers License /Deputy Registrar
06/07/02
06/10/02
U.S. Treasurer
Federal Payroll Tax
TOTAL
Amount
11,678.63
1,612.99
24,436.25
18,159.58
24,103.18
15,093.25
12,912.60
6,035.50
86,827.24
LVV,OOy.LL
vchlist Check Register Page: 1
06/14/2002 9:53:32AM City of Maplewood
Check Date
57998
6/18/2002
57999
6/18/2002
58000
6/18/2002
58001
6/18/2002
6/18/2002
6/18/2002
6/18/2002
6/18/2002
6/18/2002
6/18/2002
6/18/2002
6/18/2002
6/18/2002
6/18/2002
6/18/2002
6/18/2002
6/18/2002
6/18/2002
58002 6/18/2002 02502
Vendor
Descrintion /Account
01908
02106
00111
01811
58003
6/18/2002
00240
C.S.C. CREDIT SERVICES
58004
6/18/2002
00275
CAVETT, CHRIS
58005
6/18/2002
00330
COPY SERVICE CORP.
58006
6/18/2002
00358
D & D TOWING SERVICE INC.
58007
6/18/2002
00367
DP INDUSTRIAL MARKETING
58008
6/18/2002
00422
DRAMA KIDS, THE
58009
6/18/2002
02478
ELECTRICAL SYSTEMS OF ANOKA
58010
6/18/2002
00489
FACILITY SYSTEMS, INC
58011
6/18/2002
00600
GREENBERG IMPLEMENT INC
58012
6/18/2002
00608
GUILFOILE, KAREN
58013
6/18/2002
02158
HANSEN, LORI
58014
6/18/2002
00677
HOME DEPOT - GECF
58015
6/18/2002
00684
HOWARD R GREEN COMPANY
58016
6/18/2002
00719
INDEPENDENT SCHOOL DIST #622
58017
6/18/2002
01893
JIM'S TREES
58018 6/18/2002 01894 KELLY & FAWCETT PA
58019
58020
58021
58022
58023
58024
58025
58026
58027
58028
58029
58030
58031
58032
58.033
58034
58035
58036
58037
00888
02503
00945
00963
01045
01051
02443
01213
00001
00001
00001
00001
02043
01254
ADMINISTRATION, DEPT OF
ADVANCED BUSINESS SYSTEMS, INC
ANIMAL CONTROL SERVICES INC
BERNATELLO'S PIZZA INC
BOHMBACH, JOSHUA
M/A ASSOCIATES
MARTIN, DANIEL JOSEPH
MASYS CORP
MED- COMPASS INC
MN GIS /LIS CONSORTIUM
MN OCCUPATIONAL HEALTH
NORMANDALE COMMUNITY COLLEGE
OLSON, JULIE
ONE TIME VENDOR
ONE TIME VENDOR
ONE TIME VENDOR
ONE TIME VENDOR
OVERHEAD DOOR COMPANY
PEPSI -COLA COMPANY
DATA PROCESSING - APR
TYPEWRITER MAINTENANCE CONTRAC
PATROL & BOARDING FEES
MERCH FOR RESALE
MERCH FOR RESALE
MERCH FOR RESALE
REIMBURSE MILEAGE & VEH 5/21 TO 6
REIMBURSE MILEAGE & VEH 6/5 TO 6/7
APPLICANT BACKGROUND CHECKS
REIMBURSE FOR FOOD -PROJ PLANTIN
COPIER SERVICE AGREEMENT
TOW FORFEITURE
TOW FORFEITURE
TOW DRILL CAR
TOW DRILL CAR
REPLACEMENT KEYS
DRAMA CLASS CAMP - JUNE 1 ST WEE
DRAMA CLASS INSTR - SPRING 2ND HA
SOCCER FIELD LIGHTING - HAZELWOO
SOCCER FIELD LIGHTING - HAZELWOOD
OFFICE FURNITURE
DAMPER SPRINS
REIMBURSE FOR TAXI 5/17 TO 5/24
REIMBURSE FOR MEAL, PRK & MILEAG
MISC SUPPLIES
PROD 02 -04 SANITARY SEWER IMP
ADV INF FORM & SUMMER PROG BROCI
DEL & PLANT 7 SPRUCE - HAZELWOOD
DEL & PLANT 5 SPRUCE - HAZELWOOD
DEL & PLANT LILAC TREE - GETHESAM
DEL & PLANT 1 SPRUCE - GOODRICH
PROSECUTION SERVICES - MAY
LEGAL SERVICES - MAY
JANITORIAL SUPPLIES
COMPLIANCE BUYER
SOFTWARE MAINTENANCE - JULY
105 SCBA MEDICAL EXAMS
GIS /LIS CONSORTIUM WORKSHOP
PRE - PLACEMENT EXAM
SPANISH TRAINING - LAW ENFORCEMEI
2 TRAINING BOOKS
REF CINCINNATI INS CO - RALPH HIERS
REF BETTY LUDINGTON - AMB 0200421
REF SANDRA HAUGO - MCC PROGRAM
REF SARAH KRANING - MEMBERSHIP
OVERHEAD DOORS THRU 5/30/02
MERCH FOR RESALE
MERCH FOR RESALE
HAZARDOUS CHEM INVENTORY FEE
LINE & LEAK DETECTOR TEST
FLOWERS
DATA PROCESSING CTR - APR
CAR WASHES
2002 MEDICAL DIR FEE
6/18/2002 00396
6/18/2002 01313
6/18/2002 01337
6/18/2002 01359
6/18/2002 01340
PUBLIC SAFETY, DEPT OF
PUMP AND METER SERVICE INC
RAMSEY COUNTY -PROP REC & REV
REGAL AUTO WASH DETAIL XX
REGIONS HOSPITAL
Amount
392.00
776.00
1,275.72
40.20
80.40
201.00
46.76
43.49
50.00
50.65
131.91
79.88
119.55
53.25
53.25
215.03
800.00
475.00
14, 200.00
13,198.00
1,911.17
91.11
54.00
17.96
96.45
11,324.44
1,338.79
750.00
1,375.00
275.00
175.00
5,250.00
11,287.37
40.07
90.00
738.68
4,075.00
190.00
195.00
4,004.00
38.32
447.30
403.03
86.00
43.92
1,273.00
300.40
352.20
25.00
305.86
978.74
1,400.00
197.11
22,919.00
I
vchlist Check Register Page: 2
06/14/2002 9:53:32AM City of Maplewood
Check
Date
Vendor
318.10
58038
6/18/2002
01360
REINHART FOODSERVICE
58039
6/18/2002
00069
RISK MANAGEMENT ALTERNATIVES
58040
6/18/2002
01368
RITZ CAMERA
58041
6/18/2002
02500
ROWEKAMP ASSOCIATES INC
58042
6/18/2002
01397
RYAN PLUMBING & HEATING CO.
58043
6/18/2002
01418
SAM'S CLUB DIRECT
58044
6/18/2002
02222
SHEFFIELD, OLSON & MCQUEEN INC
58045
6/18/2002
01546
SUBURBAN SPORTSWEAR, INC.
58046
6/18/2002
01572
SYSTEMS SUPPLY, INC.
58047
6/18/2002
01574
T.A. SCHIFSKY & SONS, INC
58048
6/18/2002
01591
TAYLOR SALES, INC.
58049
6/18/2002
02164
TOLTZ, KING, DUVALL, ANDERSON
58050
6/18/2002
02177
U -CARE REFUND
58051
6/18/2002
01704
URBANSKI, HOLLY
58052
6/18/2002
02504
VANREESE, JULIE JEANNE
58053
6/18/2002
01734
WALSH, WILLIAM P.
58054
6/18/2002
01750
WATSON CO INC, THE
58055
6/18/2002
01755
WEBER ELECTRIC
58056
6/18/2002
02501
WERNER ELECTRIC SUPPLY
58057
6/18/2002
01190
XCEL ENERGY
Description /Account Amount
MERCH FOR RESALE
283.48
MERCH FOR RESALE
318.10
MERCH FOR RESALE
392.86
COMMISSION PYMT TO COLLECTIONS
579.02
REF NSF CHECK - F SHONIBARE 00010
128.20
CAMERA REPAIR
201.00
ARC GIS PUBLISHER
2,145.98
INSTALL 3 LAYS & REPLACED FAUCET
895.50
CHAIRS
190.91
DCRP & FLEX PLAN WEEKLY PYMTS
1,562.14
BASEBALL TSHIRTS
1,532.50
125M DAT TAPES
179.56
VARIOUS BITUMINOUS MATERIALS NO
1,710.65
VARIOUS BITUMINOUS MATERIALS NO
1,163.48
CLEANED CONDENSOR ON HOPPER
149.64
ELEC ENGINEERING SRVS THRU 4/27
357.08
PROJ 01 -04 PROF SRVS THRU 4/27/02
80.68
PROJ 01 -29 PROF SRVS THRU 4/27/02
1,001.42
REF AMB MARY DRIELING 01023610
77.37
REPLENISH PETTY CASH
134.54
COMPLIANCE BUYER
40.00
COMMERCIAL PLUMBING INSPECTION
462.75
MERCH FOR RESALE
440.20
ELECTRICAL WIRING FOR COMPRESSO
828.33
SWITCH PLATE
9.65
MONTHLY UTIL - STMT DATE 06/05/02
37,370.82
60 Checks in this report Total checks: 1569566.87
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Transmitted
Settlement
Date.
Date„
P - _ayes
Description
Amount
06/05/02
06/07/02
MN Dept of Natural Reso DNR electronic licenses
954.50
05/31/02
06/07/02
Elan Financial Services
Purchasing card items
21
06/10/02
06/11/02
MN State Treasurer
Drivers License /Deputy Registrar
16
06/07/02
06/11/02
MN State Treasurer
State Payroll Tax
16,355.72
06/07/02
06/11/02
Federal Reserve Bank
Savings Bonds
300.00
06/11/02
06/12/02
MN State Treasurer
Drivers License /Deputy Registrar
16
06/12/02
06/13/02
MN State Treasurer
Drivers License /Deputy Registrar
11
06/13/02
06/14/02
MN State Treasurer
Drivers License /Deputy Registrar
25
06/14/02
06/17/02
MN State Treasurer
Drivers License /Deputy Registrar
15
TOTAL
123, 545.80
7
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
11091
CHECK # CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
06/07/02
COLLINS, KENNETH
357.47
dd
06/07/02
JUENEMANN, KATHLEEN
357.47
dd
06/07/02
KOPPEN, MARVIN
357.47
dd
06/07/02
DARST, ROBERTA
1,265.66
dd
06/07/02
FURSMAN, RICHARD
4,846.52
dd
06/07/02
SCHLINGMAN, PAUL
1,951.14
dd
06/07/02
SEEGER, GERALD
459.31
dd
06/07/02
SWANSON, LYLE
1
dd
06/07/02
YOUNG, DILLON
1,470.57
dd
06/07/02
CARLSON, THERESE
2,017.98
dd
06/07/02
LE, SHERYL
3,612.99
dd
06/07/02
FAUST, DANIEL
3,762.14
dd
06/07/02
URBANSKI, HOLLY
1
dd
06/07/02
ANDERSON, CAROLE
1,019.80
dd
06/07/02
BAUMAN, GAYLE
2,678.00
dd
06/07/02
JACKSON, MARY
1,664.74
dd
06/07/02
KELSEY, CONNIE
616.37
dd
06/07/02
TETZLAFF, JUDY
1,602.34
dd
06/07/02
FRY, PATRICIA
1,557.54
dd
06/07/02
GUILFOILE, KAREN
2, 5 02.24
dd
06/07/02
OSTER, ANDREA
1,611.94
dd
06/07/02
CAROE, JEANETTE
1
dd
06/07/02
JAGOE, CAROL
1
dd
06/07/02
JOHNSON, BONNIE
993.82
dd
06/07/02
OLSON, SANDRA
1,171.64
dd
06/07/02
WEAVER, KRISTINE
1,434.35
dd
06/07/02
CORCORAN, THERESA
1,291.94
dd
06/07/02
MARTINSON, CAROL
1,544.68
dd
06/07/02
POWELL, PHILIP
1,860.59
dd
06/07/02
THOMALLA, DAVID
3
dd
06/07/02
WINGER, DONALD
3
dd
06/07/02
ABEL, CLINT
1
dd
06/07/02
ALDRIDGE, MARK
2,201.06
dd
06/07/02
ANDREWS, SCOTT
2,802.11
dd
06/07/02
BAKKE, LONN
2,245.72
dd
06/07/02
BANICK, JOHN
2,846.10
dd
06/07/02
BELDE, STANLEY
2
dd
06/07/02
BOHL, JOHN
2
dd
06/07/02
BUSACK, DANIEL
1,962.07
dd
06/07/02
DOBLAR, RICHARD
702.43
dd
06/07/02
DUGAS, MICHAEL
1,429.05
dd
06/07/02
HALWEG, KEVIN
2
dd
06/07/02
HEINZ, STEPHEN
2,242.61
dd
06/07/02
HERBERT, MICHAEL
20
11091
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
7
CHECK # CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
06/07/02
HERBERT, MICHAEL
236.20
dd
06/07/02
HIEBERT, STEVEN
2
dd
06/07/02
JOHNSON, KEVIN
2
dd
06/07/02
KAKIS, FLINT
2
dd
06/07/02
KONG, TOMMY
2
dd
06/07/02
KROLL, BRETT
1
dd
06/07/02
KVAM, DAVID
2
dd
06/07/02
LARSON, DANIEL
2
dd
06/07/02
LU, JOHNNIE
2
dd
06/07/02
MARINO, JASON
1
dd
06/07/02
MARTIN, JERROLD
1
dd
06/07/02
METRY, ALESIA,
1
dd
06/07/02
OLSON, JULIE
2
dd
06/07/02
PALMA, STEVEN
2,261.56
dd
06/07/02
PIKE, GARY
2
dd
06/07/02
RABBETT, KEVIN
2
dd
06/07/02
STEFFEN, SCOTT
2
dd
06/07/02
STOCKTON, DERRELL
2
dd
06/07/02
SZCZEPANSKI, THOMAS
2,3 64.76
dd
06/07/02
IRAN, JOSEPH
1,429.05
dd
06/07/02
WATCZAK, LAURA
2
dd
06/07/02
WENZEL, JAY
2
dd
06/07/02
XIONG, KAO
1
dd
06/07/02
BARTZ, PAUL
2
dd
06/07/02
BERGERON, JOSEPH
2
dd
06/07/02
CROTTY, KERRY
2,262.55
dd
06/07/02
DUNN, ALICE
2
dd
06/07/02
ERICKSON, VIRGINIA
2
dd
06/07/02
EVERSON, PAUL
2
dd
06/07/02
FLOR, TIMOTHY
2
dd
06/07/02
FRASER, JOHN
2
dd
06/07/02
HALWEG, JODI
1
dd
06/07/02
MORNING, TIMOTHY
1
dd
06/07/02
PARSONS, KURT
1
dd
06/07/02
ROSSMAN, DAVID
2,346.04
dd
06/07/02
THIENES, PAUL
2
dd
06/07/02
GERVAIS -JR, CLARENCE
2,289.90
dd
06/07/02
BOYER, SCOTT
2
dd
06/07/02
FEHR, JOSEPH
1
dd
06/07/02
FLAUGHER, JAYME
1
dd
06/07/02
HOM, HEATHER
1,228.55
dd
06/07/02
LAFFERTY, WALTER
1
dd
06/07/02
LINN, BRYAN
1
dd
06/07/02
PACOLT, MARSHA
1,849.06
dd
06/07/02
RABINE, JANET
1
dd
06/07/02
STAHNKE, JULIE
1
7
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
11
CHECK # CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
06/07/02
ROBERTS, KENNETH
2,491.42
dd
06/07/02
CARVER, NICHOLAS
2,274.34
dd
06/07/02
FISHER, DAVID
2,608.78
dd
06/07/02
BJORK, BRANDON
129.81
dd
06/07/02
FINN, GREGORY
1,693.74
dd
06/07/02
GRAF, MICHAEL
1,529.14
dd
06/07/02
KELLY, LISA
1
dd
06/07/02
LARSON, MEGAN
630.00
dd
06/07/02
ROBBINS, AUDRA
1,572.74
dd
06/07/02
TAUBMAN, DOUGLAS
2,439.87
dd
06/07/02
BREHEIM, ROGER
1,988.38
dd
06/07/02
NORDQUIST, RICHARD
1
dd
06/07/02
SCHULTZ, SCOTT
1,881.18
dd
06/07/02
COLEMAN, PHILIP
379.17
dd
06/07/02
CROSSON, LINDA
2
dd
06/07/02
EASTMAN, THOMAS
2,277.54
dd
06/07/02
ERICKSON, KYLE
477.91
dd
06/07/02
HABLE, NATASHA
114.70
dd
06/07/02
HABLE, NATASHA
519.23
dd
06/07/02
HERSOM, HEIDI
1,571.94
dd
06/07/02
LARSON, DEBRA
298.29
dd
06/07/02
MCCLUNG, HEATHER
648.73
dd
06/07/02
ROA, MILTON
102.00
dd
06/07/02
STAPLES, PAULINE
2,565.11
dd
06/07/02
AHL, KAREN
32.50
dd
06/07/02
ATKINS, KATHERINE
48.13
dd
06/07/02
BADEN, ALISON
164.06
dd
06/07/02
CORNER, AMY
63.20
dd
06/07/02
DEGRAW, KRYSTAL
624.80
dd
06/07/02
DOTY, JANET
23.98
dd
06/07/02
HORWATH, RONALD
1,499.14
dd
06/07/02
KOEHNEN, AMY
59.20
dd
06/07/02
KRONHOLM, KATHRYN
256.00
dd
06/07/02
LAWSON, JOSHUA
17.88
dd
06/07/02
WHITE, NICOLE
75.35
dd
06/07/02
WORWA, LINDSAY
169.41
dd
06/07/02
GROPPOLI, LINDA
127.20
dd
06/07/02
RENSLOW, RITA
161.88
dd
06/07/02
LONETTI, JAMES
996.83
dd
06/07/02
PRINS, KELLY
1,742.80
dd
06/07/02
REILLY, MICHAEL
1,541.11
dd
06/07/02
SARPONG, SEAN
6.65
dd
06/07/02
AICHELE, CRAIG
1
dd
06/07/02
FOWLDS, MYCHAL
1,582.08
dd
06/07/02
HURLEY, STEPHEN
2
Wf
89132 06/07/02
CARDINAL, ROBERT
406.20
11
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
12
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
Wf
89133
06/07/02
WASILUK, JULIE
3 57.47
Wf
89134
06/07/02
INGVOLDSTAD, CURTIS
62.50
Wf
89135
06/07/02
JAHN, DAVID
1,520.57
Wf
89136
06/07/02
MORIN, TROY
225.00
Wf
89137
06/07/02
GENNOW, PAMELA
350.00
Wf
89138
06/07/02
MATHEYS, ALANA
1,741.94
Wf
89139
06/07/02
HANSEN, LORI
1
Wf
89140
06/07/02
VIETOR, LORRAINE
1,594.49
Wf
89141
06/07/02
PALANK, MARY
1,599.02
Wf
89142
06/07/02
RICHIE, CAROLE
1,626.19
Wf
89143
06/07/02
SVENDSEN, JOANNE
1,640.74
Wf
89144
06/07/02
TICHY, PAMELA
48.00
Wf
89145
06/07/02
STEINER, JOSEPH
686.25
Wf
89146
06/07/02
WELCHLIN, CABOT
2,303.38
Wf
89147
06/07/02
SHORTREED, MICHAEL
2,723.22
Wf
89148
06/07/02
HIKES, TABITHA
387.84
Wf
89149
06/07/02
SCHREIER, JENNIFER
221.62
Wf
89150
06/07/02
CUDE, LARRY
418.59
Wf
89151
06/07/02
FREBERG, RONALD
1,699.14
Wf
89152
06/07/02
JONES, DONALD
1
Wf
89153
06/07/02
BOHMBACH, JOSHUA
896.52
Wf
89154
06/07/02
ELIAS, JAMES
2,419.88
Wf
89155
06/07/02
GROVER, CAROLYN
951.00
Wf
89156
06/07/02
JAROSCH, JONATHAN
795.51
Wf
89157
06/07/02
BORGLUM, DUSTIN
880.00
Wf
89158
06/07/02
CARVER, JUSTIN
271.25
Wf
89159
06/07/02
EDSON, DAVID
1
Wf
89160
06/07/02
GOODRICH, CHAD
271.88
Wf
89161
06/07/02
HELEY, ROLAND
1
Wf
89162
06/07/02
HINNENKAMP, GARY
1
Wf
89163
06/07/02
LINDORFF, DENNIS
1
Wf
89164
06/07/02
NOVAK, MICHAEL
1
Wf
89165
06/07/02
BERGREN, KIRSTEN
173.25
Wf
89166
06/07/02
GERNES, CAROLE
428.13
Wf
89167
06/07/02
SOUTTER, CHRISTINE
496.13
Wf
89168
06/07/02
WORDEN, KRISTEN
92.00
Wf
89169
06/07/02
BUNCE, LARRY
1
Wf
89170
06/07/02
SWAN, DAVID
264.00
Wf
89171
06/07/02
WENGER, ROBERT
2,187.14
Wf
89172
06/07/02
BUSMAN, CHRISTINA
448.50
Wf
89173
06/07/02
CHRISTIANSON, SARA
85.50
Wf
89174
06/07/02
DEGREE, AMANDA
54.00
Wf
89175
06/07/02
DEVRIES, LINDSAY
90.00
Wf
89176
06/07/02
FRANK, LAURA
127.50
Wf
89177
06/07/02
GEBHARD, JILLIAN
24.75
Wf
89178
06/07/02
OHLHAUSER, MEGHAN
230.19
12
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
15
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
Wf
89270
06/07/02
KOSKI, JOHN
1337.14
Wf
89271
06/07/02
KYRK, ASHLEY
123.25
Wf
89272
06/07/02
PATTERSON, ALBERT
970.43
Wf
89273
06/07/02
PETERSON, LYNDSAY
20.85
Wf
89274
06/07/02
RISTOW, JONATHAN
31.28
Wf
89275
06/07/02
SCHMIDT, WILLIAM
219.45
Wf
89276
06/07/02
SCHULZE, BRIAN
289.80
Wf
89277
06/07/02
SEVERSON, HOLLY
85.80
Wf
89278
06/07/02
YOUNG, MATTHEW
86.45
Wf
89279
06/07/02
ZIEMER, NICOLE
85.15
Wf
89280
06/07/02
MULVANEY, DENNIS
1
Wf
89281
06/07/02
PRIEM, STEVEN
1
398,112.71
15
Agenda #
MEMORANDUM
TO: City Manager
FROM: Shann Finwall, Associate Planner
SUBJECT: Conditional Use Permit Review — University Auto Sales
LOCATION: 1145 Highway 36 East
DATE: June 17, 2002
INTRODUCTION
The conditional use permit (CUP) for University Auto Sales and Leasing is due for review. The
CUP allows Hossein Aghamirzai to operate a used automobile car sales business at 1145
Highway 36 East (previously United Tile Store).
BACKGROUND
On. March 25, 2001, the city council approved a CUP for University Auto Sales and Leasing with
eight conditions as outlined in the attached March 25, 2001, city council minutes.
DISCUSSION
CUP Compliance
Mr., Aghamirzai has complied with the CUP requirements except for occasionally parking vehicles
in front of one of the driveway aisles during business hours. Mr. Aghamirzai states that in order to
maintain security when he is in the office by himself, he will park vehicles in front of the east
driveway aisle. Mr. Aghamirzai has agreed to cease this practice..
Design Review Compliance
All design related conditions have been met including repairing the parking lot, building, and fence
with the exception of a few missing fence boards. Mr. Aghamirzai has agreed to replace the
missing fence boards.
There are four freestanding and three roof - mounted spotlights on the site. These lights were
installed years ago, prior to the University Auto Sales business. A complaint was received
regarding one of the parking lot lights producing glare onto eastbound traffic on Highway 36.
Mr. Aghamirzai has agreed to adjust all lights to ensure no glare is being produced off of the site
from the lights.
Two banners that state "Now Open" were installed on the building last fall. The city's sign code
allows banners to be installed for up to 30 days without a sign permit. Mr. Aghamirzai has agreed
to remove the banners from the site and to comply with the city's sign ordinance with any future
banners on the site.
RECOMMENDATION
Review the conditional use permit for University Auto Sales and Leasing at 1145 Highway 36 East
again in one year.
P:Sec9 \UNIVAUTO
Attachments
1. Location Map
2. Property Line /Zoning Map
3. Site Plan
4. March 26, 2001, City Council Minutes
Attachment 1
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PROPOSED USED -DAR SALES
SITE PLAN
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MINUTES MAPLEWOOD CITY COUNCIL
7:00 P.M., Monday, March 26, 2001
Council Chambers, Municipal Building
Meeting No. 01 -07
7:20 P.M. (7:39 P.M.) University Auto Sales (1145 Highway 36 East)
Conditional Use Permit Revision
Design Approval
a. Mayor Cardinal convened the meeting for public g p hearing.
Attachment 4
b. City Manager Fursman introduced the staff report.
C. Community Development Director Coleman presented the specifics of the report.
d. Commissioner Mary Dierich resented the Pla nning '
p anning Commission report.
e. Mayor Cardinal opened the public hearing, for r
g� g p oponents or opponents. The
following person was heard:
Steve Thorson, Attorney for University uto Sales and '
ty Leasing, the Applicant
f. Mayor Cardinal closed the . ublic hearing.
g
Councilmember Koppen moved to ado t the followin r conditional
p esolution approving a use
ermit for used car sales at 1145 E. Hi hwa 36:
RESOLUTION 01 -03 -026
CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, Hossein Aghamirzai, of University Auto S '
. ty ales and Leasing, applied for a
conditional use permit to be allowed too operate a used car '
p sales business.
WHEREAS, this permit applies to property located at 1 145 E. Highway 36. The legal
description is:
THE WEST 210 FEET OF THE EAST 480 FEET OF
BLOCK 21, CLIFTON
ADDITION, RAMSEY COUNTY, MINNESOTA SUBJECT TO STATE HIGHWAY
NO. 36/118, AND STATE HIGHWAY NO. 61/1.
WHEREAS, the history of this conditional use ermi •
p t is as follows.
1 • On March S, 2001, the planning ommission recommended commended that the city council approve
this permit.
2• On March 26, 2001, the city council held a public hearing. The city staff published a
notice in the paper and sent notices to the surrounding property owners. The council gave
everyone at the hearing a chance to speak and present written statements. The council
3 -26 -01
5
also considered reports and recommendations of the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approves the above- described
conditional use permit based on the building and site plans. The city approved this permit
because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the city's comprehensive plan and code of ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance
to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes,
water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not
create traffic congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, _water and sewer systems, schools and
parks.
70 The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and scenic
features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction shall follow the site plan approved by the city. The director of
community development may approve minor changes.
2. The proposed use must be substantially started within one year of council approval or the
permit shall become null and void. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. The site shall be kept in neat and orderly condition. The applicant shall observe the
striping pattern and not crowd the site by placing additional vehicles on the site beyond
what can be parked in the striped parking spaces. The drive aisles shall be kept clear of
vehicles. There shall be no parking on the grass or landscaped areas.
5. There shall be no vehicle delivery or transport/trailer unloading along the street. This
activity shall be kept on site.
3 -26 -01
6. Outdoor storage of any new or used materials other than vehicles shall be prohibited
unless such materials can be fully concealed within a screening nclosure. The design
gn
and placement of any such enclosure shall be subject to staff approval.
7. The hours of operation of this used car lot shall be 9 a.m. to 7 p.m. Monday through
Saturday. The car lot shall be closed on Sunday.
8. There shall not be any car servicing or maintenance on the site except for minor work
such as battery replacement, minor clean up and spot washing. Mechanical repairs and
vehicle servicing such as oil changes are not allowed.
Seconded by Councilmember Allenspach Ayes - Councilmembers Allenspach, Collins,
Koppen, Wasiluk
Nays - Mayor Cardinal
Councilmember Koppen moved to approve the site plan date - stamped I Januga 31, 2001 for a
used -car sales operation at 1145 E. Highway 36 based on the findings required by the code and
subject to the applicant complying with the following conditions:
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. Provide the following for staff approval:
a. Revise the site plan to show parking spaces to be 9 1 /2- foot -wide, as code requires.
There shall also be two handicap- accessible parking spaces that are striped
according to ADA specifications. The ADA requires eight- foot -wide spaces with
an eight -foot -wide cross - hatched loading space between them.
b. A plan for a trash dumpster enclosure for outside trash containers if used (code
requirement). This plan must show the placement and design of the enclosure.
Trash enclosures must have a 100 percent opaque closeable gate. Enclosures must
be of a material that matches or is compatible with the building.
C. A plan for parking lot repair. The applicant shall work with staff who shall
determine the extent of repairs needed after the snow melts. The repairs could
range from patching if needed to full overlay.
3. Complete or the following:
a. Install handicap - parking signs for the handicap- parking spaces.
b. A trash dumpster enclosure for any outside trash containers if used.
C. Stripe the parking lot at 9 1 /2- foot -wide spaces with two eight- foot -wide handicap -
accessible parking spaces with an adjacent eight- foot -wide loading space.
d. Parking lot repair as determined by staff.
3 -26 -01
e. Repair or remove the fence.
f. Scrape and repaint the building fascia.
4. The applicant shall obtain building permits from the city for any interior work on the
building.
5. All work shall follow the approved plans. The director of community development may
approve minor changes.
Seconded by Councilmember Allenspach Ayes - Councilmembers Allenspach, Collins,
Koppen, Wasiluk
Nays - Mayor Cardinal
3 -26 -01
8
AGENDA ITEM Jr 2
A GENDA REPORT Action by Counca
TO: Richard Fursman, City Manager Date
Endorsed
FROM: Charles Ahl, Director of Public Works /City.Engineer •
tVlodified
English Street ( Cope to Frost Im r fiejected g .) p ovements, City Project 01 -14 SUBJECT: En
Approve Easement Acquisition Agreements with Maplewood Ventures, Inc. and
with Moose Lodge
DATE: June 17, 2002
Introduction
On April 8, 2002, the city council ordered the English Street Improvements to be constructed
including authorization to acquire the necessary easements for the project. Agreements with
Maplewood Ventures, Inc. (Maplewood Bowl properties) and the Moose Lodge have been
negotiated and should be approved by the city council.
Background
The English Street project will include sidewalk and lane improvements alon g English lish Street.
The right of way along this section of roadway is not adequate for the improvement needs.
Agreements with Maplewood Ventures, Inc. and the Moose Lodge have been negotiated and
both property owners are prepared to accept the city- appraised value for the necessar property.
agreements have ry pro .
The a � p y
g been prepared by or reviewed by the city attorney. Final minor details
need to be completed; however, 'all basic concepts are agreeable. Final payment amount to
Maplewood Ventures, Inc. is $22,440, and to the Moose Lodge is $15,400. Copies of the
agreements are available from the city engineer. The easement acquisition cost was included
within the project cost estimates.
Recommendation
Staff recommends that the city council approve the easement acquisition agreements
with g
Maplewood Ventures, Inc. and the Moose Lodge for the English Street
Improvements, Project 01 -14.
RCA
Attachments: Agreements available from the City Engineer
AGENDA NO.
TO: Richard Fursman
City Manager
AGENDA REPORT
FROM: Sherrie Le
Human Resource Director
RE: Deferred Compensation Plan
DATE: June 18, 2002
Action by !council `
Hate .d.
Endorsed
Cl
(ej e C, e d
As part of the Economic Growth and Tax Relief Reconciliation Act of 2001,
(EGTRRA) Congress made some changes to the laws governing 457 deferred
compensation plans. The attached resolution amends the City's Deferred
Compensation Plan to incorporate these changes.
RECOMMENDATION
It is recommended that the City Council adopt the attached resolution to amend
the City of Maplewood's Deferred Compensation Plan.
RESOLUTION TO AMEND
DEFERRED COMPENSATION PLAN
Plan Number: 3 0 0 8 8 2
Name of Employer: City of Maplewood State: Minnesota
Resolution of the above named Employer ( "Employer ")
WHEREAS, the Employer has employees rendering valuable services; and
WHEREAS, the Employer has established a deferred compensation plan for such employees that
p p
serves the interest of the Employer by enabling it to provide reasonable retirement security for its
employees, by providing increased flexibility in its personnel management system, and by
assisting in the attraction and retention of competent personnel; and
WHEREAS, the Employer has determined that the continuance of the deferred compensation
p
plan will serve these objectives; and
WHEREAS, amendments to the Internal Revenue Code have been enacted that require changes
to the structure of and allow enhancements of the benefits of the deferred compensation p lan:
NOW THEREFORE BE IT RESOLVED that the Employer hereby amends and restates the
deferred compensation plan (the "Plan ") in the form of (Select one)
0 The ICMA Retirement Corporation Deferred Compensation Plan and Trust
LJ The Plan and Trust provided by the Employer (executed copy attached hereto)
BE IT FURTHER RESOLVED that the assets of the Plan shall be held in trust, with the
Employer serving as trustee ( "Trustee "), for the exclusive benefit of Plan participants and their
beneficiaries, and the assets shall not be diverted to any other purpose. The Trustee's beneficial
ownership of Plan assets held in VantageTrust shall be held for the further exclusive benefit of
the Plan participants and their beneficiaries;
BE IT FURTHER RESOLVED that the Employer hereby agrees to serve as Trustee under the
Plan.
City Clerk of the City of Maplewood, do hereby certify
fY
that the foregoing resolution was duly passed and adopted by the City Council of the City of
Maplewood at a regular meeting thereof assembled this day of
20 , by the following vote:
AYES:
NAYS:
ABSENT:
Clerk of the City of Maplewood
AGENDA NO.
Coun
REPORT ► an by Caunc
]Date .
Endorsed
TO: Richard Fursman, City Manager Modified
Rejected
FROM: Karen Guilfoile, City Clerk'
DATE: June 18, 2002
RE: Reception Area Remodel — Contingency Fund Request
Several design attempts have been made in the last year to reconfigure the reception area. Most
ideas have been unworkable due to the location of an electrical cabinet and bearing wall. The
design that it submitted for council approval will give the receptionist double the workspace and
will be designed so that the counter will be ADA compliant.
The counter will be built to be customer friendly so that information can be easily obtained.
Lockable compartments will be built to ensure security of the computer and phone systems. The
bid, from Greiner Construction for the reception desk and work surface is $6,060. Aside from
the bid received from Greiner Construction for the remodeling, city -wide mail slots, two under
counter file cabinets and a desk chair will be purchased to complete the project not to exceed
$1,000.
It is recommended that council approve the project, not to exceed $8,000 and approve the
transfer of funds from the contingency account.
06/14/02 15:35 FAX 612 338 1892
.SUN - x 1 FROM: - SHOPWORKS -- INC
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GREINER CONSTRUCTION
TO - - 2 33 a 189a
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AGENDA REPORT
TO: Richard Fursman, City Manager
TROM: Karen Guilfoile, City Clerk
SATE: June 18, 2002
FE: Ramsey County Fair - Miscellaneous Permit and Fee Waiver
AGENDA NO.
Action by Council
Date
Endorsed
Modified
Rejected
Joe Fox, Ramsey County Fair Manager, has applied for miscellaneous permits for a carnival
and for fireworks and also a noise waiver for the Ramsey County Fair from July 10th to the
14th. Carnival hours of operation will be as follows:
July 10 and July 11 - 5:00 p.m. to 11:00 p.m.
July 12 and July 13 - 12:00 noon to 12:00 midnight
July 14 - 12:00 noon to 9:30 p.m.
Music (live bands) will end by 10:30 p.m.. Fireworks will be held on Friday, July 12 based
on the approval of Fire Marshal Gervais and the State Department of Conservation.
The fee for the miscellaneous permit totals $100.00. The County is requesting a fee waiver as
has been past practice by the City Council. City code states that a permit for an itinerant
carnival can only be given after Council approval.
AGENDA ITEM
AGENDA REPORT ,
Action by Counc
TO: City Manager
Date
FROM: Assistant City Engineer Endorsed
Modified
SUBJECT: Eldridge Avenue Improvements, Project 01 -29 Rejected
a. Public Hearing, 7:00 p.m. -�
b. Resolution Ordering Improvement after Public Hearin 4 votes)
)
DATE: June 17, 2002
Introduction /Summary
The public hearing for this project has been scheduled for 7:00 p.m., Monday, June 24, 2002, to receive
public testimony regarding the proposed project. Notices of the public hearing have been mailed and
published. The city council should consider ordering the improvement following the public hearing.
The feasibility study has been provided as a supplement to the council packet. The study includes
information on the proposed improvement, proposed financing and probable assessments.
Background
The proposed project area is illustrated on the attached project location map.
This project was actually initiated by the residents on Eldridge Avenue through a petition that was
received by the city council on December 10, 2001. The petition represented 68 percent of the property
owners. Staff held the first neighborhood meeting on March 7, 2002. A second meeting is scheduled
for June 19, 2002 to give residents an opportunity to review the findings of the study and to ask
questions before the public hearing.
The overall project objectives as proposed to the neighborhood are:
• Reconstruct a badly deteriorated street in an environmentally sound manner.
• Provide a street design that maintains the feel of the neighborhood.
• Treat property owners consistently in regards to assessments.
Recommendation
It is recommended that the city council approve the attached resolution ordering the
improvement of Eldridge Avenue from McMenemy Street to Desoto Street, City Project, 01 -29.
Budget Impact
The resolution calls for establishing a project budget of $334,600.00. The financing plan is outlined
specifically in the feasibility study and calls for funding from three sources: assessments, sewer utility
fund, and city general tax levy.
iw
Attachment:
Resolution
Site Map
CIVIC
RESOLUTION
ORDERING IMPROVEMENT AFTER PUBLIC HEARING
city council WHEREAS, a resolution of y adopted the 10th day of June, 2002, p
' e proposed ixed a date for a council hearing on th construction of Eldridge Avenue, from p p
McMenemy Street to DeSoto Street, City Project 01 -29,
• weeks published notice of
AND WHEREAS, ten days mailed notice and two the p .
s
' duly held on June 24, 2002, and the council has
hearing was given, and the hearing was y
heard all persons desiring to be h •
' heard on the matter and has fully considered the same,
COUNCIL OF
BE IT RESOLVED BY THE CITY
NOW, THEREFORE, _
MAPLEWOOD, MINNESOTA, as follows:
That it is necessary
• , cost-effective and feasible, as detailed in the feasibility
1. e
Maplewood make improvements report, that the City of Maple on Eldridge Avenue, from p
Mc
Menem y Street to DeSoto Street, City Project 01 -29.
,
hereby ordered as proposed in the council resolution
2. Such improvement is y p
adopted the 24th day of June 2002.
• engineer for this improvement and is hereby
3. The city engineer is designated e g p
directed to prepare final plans and specifications for the making of said improvement.
4. The finance director irector is hereby authorized to make the financial transfers
financing plan for the
necessary to implement the fins g project. A project budget of $334,600 p p
shall be established. The proposed financing plans is as follows:
Assessments $129,640 (38.7 %)
Sewer Utility Fund 2 (0.6 %)
City General Tax Levy 202.960 (60.7%
Total $334,600 (100 %)
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FEASIBILITY REPORT
`]
ELDRIDGE AVENUE .IMPROVEMENTS
FROM MCMENEMY STREET
TO
i�
DESOTO, STREET
CITY OF MAPLEWOOD, MINNESOTA
�]
CITY PROJECT NO. 01 -29
Date: May 23 2002
Comm. No. 12473 -01
TK
TOLTZ, KING, DUVALL, ANDERSON
J'
AND ASSOCIATES, INCORPORATED
ENGINEERS •ARCHITECTS •PLANNERS
1500 PIPER JAFFRAY PLAZA
444 CEDAR STREET
1
J
SAINT PAUL, MINNESOTA 55101 -2140
PHONE: 651/292 -4400 FAX: 651/292 -0083
TOLTZ, KING, DUVALL, ANDERSON
AND ASSOCIATES, INCORPORATED
ENGINEERS-ARCHITECTS-PLANNERS
FEASIBILITY REPORT
SAINT PAUL, MINNESOTA
MAY 23, 2002
ELDRIDGE AVENUE IMPROVEMENTS
FROM MCMENEMY STREET TO
DESOTO STREET
CITY PROJECT NO. 01=29
CITY OF MAPLEWOOD, MINNESOTA
TKDA COMMISSION NO. 12473 -01
I hereby certify that this Report was prepared by me or under my direct supervision and that I am a duly
Licensed Professional Engineer under the laws of the State of Minnesota.
6;7f�_� X.
Larry D. BolVer, P.E.
License No. 12120
12473 -01
ELDRIDGE AVENUE IMPROVEMENTS
CITY OF MAPLEWOOD, MINNESOTA
CITY PROJECT NO. 01-29
TABLE OF CONTENTS
INTRODUCTION.......................................................................................... ..............................1
INITIATION................................................................................................. ............................... 1
NEIGHBORHOOD MEETING ..................................................................... ............................... 1
IMPROVEMENTS....................................................................................... ............................... 2
1. Sanitary Sewer .................................................................................. ............................... 2
2. Watermain ........................................................................................ ............................... 2
3. Storm Sewer ..................................................................................... ............................... 2
4. Street Improvements ......................................................................... ............................... 2
5. Rainwater Gardens ........................................................................... ............................... 3
RIGHTOF WAY .......................................................................................... ............................... 3
STATEMENT OF FEASIBILITY .................................................................. ............................... 3
PERMITS AND APPROVALS ..................................................................... ............................... 4
ESTIMATED PROJECT COSTS ................................................................. ............................... 4
PROJECT FINANCING ............................................................................... ............................... 4
ESTIMATED ASSESSMENTS .................................................................... ............................... 5
PROJECTSCHEDULE ............................................................................... ............................... 5
APPENDIX
Petition for Improvements
Preliminary Assessment Roll
Opinion of Probable Cost
Typical Sheet Section
Street Improvement Drawing
Storm Sewer Improvement Drawing
5
1
1
1
1
1
12473 -01
ELDRIDGE AVENUE IMPROVEMENTS
CITY OF MAPLEWOOD, MINNESOTA
CITY PROJECT NO. 01-29
INTRODUCTION
Eldridge Avenue between McMenemy Street and Desoto Street is in poor condition and in need
of reconstruction. There is no curb or gutter. The drainage runs down the edge of the street and
sometimes crosses from side to side because there is insufficient crown. The street grade is flat
and the pavement has deteriorated because of poor drainage.
INITIATION
The property owners along the street originally petitioned for this project in 2001. A formal
petition was accepted by the City Council on December 10, 2001, representing 68% of the
benefiting property owners.
A four - fifths majority vote of the City Council is necessary to order the improvement.
NEIGHBORHOOD MEETING
A neighborhood meeting was held on March 7, 2002. Eight neighbors out of a possible 28
attended the meeting. Two alternatives for the reconstruction of the street were presented and
discussed. The first alternative discussed was the Standard Urban Street. In this design, the
front yards and boulevards drain over a conventional concrete curb into an integral concrete
gutter along the edge of the street. The gutter carries the water to catch basins at the
intersection of Arkwright Street and at Desoto Street. The second alternative discussed was the
Relaxed Urban Street. In this design, the boulevards are depressed 6- to 12- inches below the
edge of the street. In this way, drainage from the front yards and one -half the street is directed
to these shallow swales where water is allowed to infiltrate before overflow continues down the
edge of the street. The edge of the street would still be delineated with a 24 -inch wide ribbon
curb to protect the pavement edge but water could freely flow across it from the pavement to the
swale. The swales could be adapted to rainwater gardens at the homeowner's option.
1 12473 -01
The eight homeowners that attended the neighborhood meeting referred the Relaxed Urban
g g gp
Standard. However, since a majority of the property owners did not attend the neighborhood
a meeting, the final design of the street will be a hybrid of the Standard Urban and Relaxed Urban
design. The costs presented later in this Report will allow construction of either design.
IMPROVEMENTS
1. Sanitary Sewer
The existing sanitary sewer was installed in 1960 and is in satisfactory condition. A
recent televised inspection indicated no mainline repairs are necessary. Individual
services may be televised prior to street reconstruction to advise homeowners of the
condition of their individual services.
2. Watermain
The existing 6" cast iron watermain was installed shortly after the sanitary sewer in the
early 1960's. No watermain repairs are anticipated other than perhaps a hydrant
relocation or extension to better fit into the new street improvements.
3. Storm Sewer
There is existing storm sewer in Arkwright Street and in Desoto Street and there are
existing catch basins at both of these intersections with Eldridge Avenue. However,
these existing catch basins do not fit in well with the grade of the new proposed street.
We anticipate constructing two new catch basins at each of the Arkwright and Desoto
Street intersections.
4. Street Improvements
The existing street surface would be completely removed either by reclaiming for reuse
on this project or hauled to the Contractor's yard for reuse on another project. New
gravel base and sub -base would be constructed for adequate structural support. The
new street width would be 26 -feet wide bituminous surface with a 2 -foot wide concrete
curb on each side. The total width would be 30 -feet from back of curb to back of curb. A
conventional D412 concrete curb and gutter would be installed at driveways, intersection
2 12473 -01
radii, and those high yards where swales would not be practical. This new street width
would match the average street width of the existing pavement. A typical section is
included at the back of this Report.
Primary drainage would be provided by the aforementioned swales and new catch
basins at the Arkwright-and Desoto intersections.
Driveway aprons would be replaced from the right -of -way line to the new curb to match
the new grade of the street.
Boulevards would be restored with sodding, except where residents request a rainwater
garden.
A preliminary plan for the street is included at the back of this Report.
5. Rainwater Gardens
The flatness of the boulevards will allow many property owners the option of constructing
a rainwater garden. A survey will be mailed to each property owner prior to final design
to determine approximately how many property owners are interested in this option.
There is an unimproved right -of -way for Arkwright Street south of Eldridge Avenue which
is available for a neighborhood rainwater garden. This garden is intended to catch the
first flush of street drainage. Flows greater than this will be directed to the storm sewer.
RIGHT OF WAY
All work is expected to be performed within the existing 60 -foot wide right -of -way. No additional
permanent right -of -way is anticipated.
STATEMENT OF FEASIBILITY
The recommended street improvements are feasible and cost effective from an engineering
standpoint. The economic feasibility will have to be determined by the City Council and the
property owners involved.
3 12473 -01
PERMITS AND APPROVALS
Permits may be required from the Ramsey - Washington Watershed District.
ESTIMATED PROJECT COSTS
The prices quoted herein are estimates only. The actual cost of the work will be determined
through the public bidding process. A detailed cost estimate is located in the Appendix.
Item Estimated Costs
Storm Sewer
$
21,180.00
Street and Restoration
$
210,130.00
Estimated Construction Cost
$
231,310.00
Contingencies (10 %)
$
23,130.00
Subtotal
$
254, 440.00
Indirect Costs (31.5 %)
$
80,160.00
Total Estimated Project Cost
$
334, 600.00
PROJECT FINANCING
It is proposed to finance this project through special assessments and the City's general tax
levy.
Item
Estimated Amount
Street Assessments
Storm Water Assessments
Sewer Utility Fund
City Tax Levy
$ 112, 000.00
(33.4 %)
$ 17, 640.00
(5.3 %)
$ 2
(0.6 %)
$ 202,960.00
(60.7 %)
Total $ 334,600.00 (100.0 %)
4
12473 -01
ESTIMATED ASSESSMENTS
Based on the policy adopted by the City Council in 1999, an assessment rate of $4,000.00 /Unit
for street improvements and $630.00 /Unit for drainage improvements has been established for
the "Complete Reconstruction -Urban Design" option.
A preliminary assessment roll is included with this Report.
PROJECT SCHEDULE
First Neighborhood Meeting
Receive Feasibility Study and Order Public Hearing
Second Neighborhood Meeting
Public Hearing
Authorize Preparation of Plans and Specifications
Approve Plans and Specifications /Authorize Advertisement for Bids
Bid Date
Assessment Hearing
Accept Bids /Award Contract
Begin Construction
Complete Construction
March 7, 2002
May 28, 2002
June 5, 2002
June 10, 2002
June 10, 2002
June 24, 2002
July 19, 2002
July 22, 2002
July 22, 2002
August 1, 2002
September 30, 2002
5 12473 -01
APPENDIX
q pr 16 02 03*009p
November 7, 2001
City of Maplewood
Chuck Ahl
Director of Public WoftIC4 E
'1830 East Co. Rd 8
Maplewood, MN 55109
Dear Mr. Ahl:
651 748 3089
Pkwe find ervk*W * ft pebT*n t I delivered to homes on East Eldrid Avenue-
dn9!kft0b
addresses 349 to 456. The onl owner who I was unable to contac wuvsw t add 454 and 456.,
Us the owner of a double home that is rented out.
YI
fi
To have an exam* of R*xe pa I used $4,5W cost and a sb(o m w interest pm rate.
OR on I'll
People were Made aware that these vore estimates and not actual fi
ii
When talkin with owners, I became aware of the si drams problems- that man
propert owners have. The crumblir sud*;e of 1he sheet was a concern but draina
of ft owners si 9w
problems were talked about ft most Sbd ei p�roent
If y ou have an q uestions,
Thank y ot4
Mar Schroeder
372 East Eldrid Avenue
Maplewood, MN 55117
651-774-0221
p.3
61--al
r .7 P- I
Rpr 16 02 03:09p City of Maplewood 651 748 3089 p,4
f
Perition to the Maplewood City Council for the two blocks of East Eldridge Avenue from 349 -456
This petition is to have a new street with cement curbs
Name Address
1 z
3
4
1 5
6 1 �-
7 � 35� �✓cG�u'c� �
8 Eli a 3 r, e i4z./t.
9 r av-�
10 a
&k)
1
13 E�r� e J�
14 ?-BG d- An1N ST+tW qy3 6 A q �3- DR.tD4'�
1 15 q o 8 E� v�� .040.0
�
16 .
00-07
(00,
17
is
19
20
21
1 ZZ
23
24
J 25
Apr 16 02 03 : 10p City of Maplewood 651 748 3089 P.5
w
pVtober 20, 2001
PETITION FOR A NEW STREET FOR ELDRIDGE AVENUE
A number of us have been concerned about Qlp deteriora* condition of our street. Many areas have crumbling
surfaces that make it difficult to walk on or to~ride a bike. The lack of curbs has caused many of our yards to
have about a foot of lawn taken ofd' each year by snowplows. Although each year spot repair has been done, the
condition remains quite bad.
We had thought that the city would be doing something about it within the next couple of years. I spoke with
Chris Cavett, a city engineer, and he said that Eldridge was not on Maplewood's street improvement plans for
the next several years. l asked him why this was so, and he said that the city wants to do whole neighborhoods
at one time. Since most of the streets in our area are considerably newer than Eldridge, we would have to wait
until they deteriorated to about the level Eldridge is today. He said that that may take ten years or so.
He did come out and look at our street. On a scale of 1 -5, with 5 being in good condition and 1 terrible, he rated
Eldridge to be about a 1.5. He agreed that it is in need of repair. Unless we petition the cit y g wi th signatures of
about 50% of the residents, only spot repairs will be done in the foreseeable future.
According to Chris Cavett the average cost per property for laying down a new street with cement curbs would
be about $4,500. The city pays about one third to one half of the actual cost. This is amortized over a fifteen-
year period. The interest would be about 6 a year on the unpaid balance. The cost to the homeowner would be
$300 a year for fifteen years plus the interest that would decline each un ear as the aid balance declined.
Y i
I have worked out a schedule that would approximate the payments. These would appear as a line item on our
tax statements.
Years
1. $570, 2.$55Z 3. $554 16 5. $498, 6. $480 7. $462, 8. $444, 9. $426, 10. $408, 11. $390, 12 13.
$3 54, 14. $3 3 6, 15. $3 00.
To arrive at these figures, I divided $4,500 by 15 to get $300 a year. Then I multiplied the outstanding balance by 6% to get the interest
payment and added that to the $300. 1 used 6 as an ex WAe. It could be more or less.
If you would like to see Eldridge re -done and would like to have a meeting with the city engineer to have more
information, please sign the petition with your name and address and return to me by November 1. If you have
questions, please feel free to call me. My phone number is 774 -0221.
Thank You,
Mary Schroeder
3 72 East Eldridge Ave.
�o e C , r - l I o�Gll e U'
355 j:Jt �\JC� r '`T
U,)
» Apr 16 02 03:10p
October 15, 2001
City of Maplewood
Eldridge Avenue
651 748 3089 p,6
A number of us have been concerned about the deteriorating condition of our street. We
had thought that the city would be doing something about it within the next couple of
years. When I spoke with Chris Cavett, a city engineer, he said that Eldridge was not on
Maplewood's street improvement plans for the next several years. I asked him why this
was so, and he said that the city wants to do whole neighborhoods at one time. Since
most of the streets in our area are considerably never than Eldridge, we would have to
want until they deteriorated to about the level Eldridge is today. He said that that may take
ten years or so.
He did come out and look at our street. On a scale of 1 -5, with 5 being in good condition
and I terrible, Eldridge is around a 1.5 or so. He agreed that it is in need of repair_ Unless
we petition the city with signatures of about 50 °!o of the residents, only spot repairs will
be done. The city has been doing spot repairs every year, and yet the street is crumbling
in many areas.
According to Chris Cavett the average cost for laying down a new street with cement
curbs would be about $4,500 per property_ This is amortized over a fifteen -year period.
The interest would be about 6% a year on the unpaid balance.
The cost to the homeowner would be $300 a year for fifteen years plus the interest would
decline each year as the unpaid balance declined.
I have worked out a schedule that would aa..prommate the payments. These would appear
as a line item on our tax statements.
"ears
1. $570, 2. $552, 3. $554, 4.$516 $498 6. $480, 7. $462 8. $444, 9. $426 10. $408,
11. $390, 12, $372, 13. $3 54, 14. $336, 15. $300.
To arrive at these figures, I divided $4,500 by 15 to get $300 a year. Then I multiplied the outstanding
balance by 6% to get the ink est payment and added that to the $300.
If you would like to see Eldridge re- done and would like to have a meeting with the city
engineer to have more information, please sign the petition.
Thank you,
Schroeder
;L
Ppr 16 02 03 :10p City of Maplewood 651 748 3089 p,?
Is
October 15, 2001
Eldridge Avenue
A number of us have been concerned about the deteriorating condition of our street. We
had thought that the city would be doing something about it within the next couple of
years. When I spoke with Chris Caved, a city engineer, he said that Eldridge was not on
Maplewood's street improvement plans for the next several years. I asked him why this
was so, and he said that the city wants to do whole neighborhoods atone time. Since
most of the streets in our area are considerably newer than Eldridge, we would have to
wait until they deteriorated to about the level Eldridge is today. He said that that may take
ten years or so.
He did come out and look at our street. On a scale of 1 -5, with 5 being in good condition
and 1 terrible, Eldridge is around a 1 .5 or so. He agreed that it is in need of repair. Unless
we petition the city with signatures of about 50 of the residents, only spot repairs will
be done. The city has been doing spot repairs every year, and yet the street is crumblin g
in many areas.
According to Chris Cavett the average cost for laying down a new street with cement
curbs would be about $4,500 per property. This is amortized over a f fteen - year p eriod.
The interest would be about 6% a year on the unpaid balance.
The cost to the homeowner would be $300 a year for fifteen years plus the interest would
decline each year as the unpaid balance declined.
I have worked out a schedule that would apmoxim to the payments. These would appear
as a line item on our tax statements.
Years
1. $5'70, 2. $552, 3. $554 43516 5. $498 6. $480 7. $462 8. 444 9. $426 $ 10. $408,
11. $390 12. $372, 13. $354, 14. $336 15. $300.
To arrive at thm figiues I divided. $4,500 by 15 to get $300 a year. Then I multiplied the outstanding
balance by 6% to get the interest payment and added that to the $300.
If you would like to see Eldridge re- done and would like to have a meeting with the cit
engineer to have more information, please sign the petition with your name and address
and return by November 1.
Thank You,
Mary Schroeder
pis Ed.O� •,
(2.,( � .
PRELIMINARY ASSESSMENT ROLL
ELDRIDGE AVENUE IMPROVEMENTS
CITY OF MAPLEWO,OD, MINNESOTA
CITY PROJECT NO. 01-29
TKDA COMMISSION NO. 12473 -01
.. ..............:
::......:.. `PIN
ADDRESS.
.STR.EET .:.
..:..:..................:....
... .:., ...:� ::::::.::..:.. ;::::
�:.:.:..:
D:RAINAG E :
.:......:..
. .
TOTAL:..:.:..:: . .........
....:. .:
........ .. ... ..... .. :......:
ASSES °MENT.::...::
S
: :A
: E : SMENT :..:.:A
S s
:....:::
SSESMENT
17- 29 -22 -22 -0105
2090 MCMENEMY STREET
$
4
$
630.00
$
4,630.00
17- 29 -22 -22 -0107
349 ELDRIDGE AVENUE
$
4
$
630.00
$
4
17- 29 -22 -22 -0108
355 ELDRIDGE AVENUE
$
4
$
630.00
$
4
17- 29 -22 -22 -0104
356 ELDRIDGE AVENUE
$
4
$
630.00
$
4
17- 29 -22 -22 -0023
361 ELDRIDGE AVENUE
$
4, 000.00
$
630.00
$
4
17- 29 -22 -22 -0029
362 ELDRIDGE AVENUE
$
4
$
630.00
$
4
17- 29 -22 -22 -0024
371 ELDRIDGE AVENUE
$
4
$
630.00
$
4
17- 29 -22 -22 -0030
372 ELDRIDGE AVENUE
$
4
$
630.00
$
4
17- 29 -22 -22 -0031
378 ELDRIDGE AVENUE
$
4
$
630.00
$
4
17- 29 -22 -22 -0025
379 ELDRIDGE AVENUE
$
4
$
630.00
$
4
17- 29 -22 -22 -0032
384 ELDRIDGE AVENUE
$
4,000.00
$
630.00
$
4
17- 29 -22 -22 -0026
385 ELDRIDGE AVENUE
$
4
$
630.00
$
4
17- 29 -22 -22 -0027
391 ELDRIDGE AVENUE
$
4
$
630.00
$
4,630.00
17- 29 -22 -22 -0033
394 ELDRIDGE AVENUE
$
4
$
630.00
$
4
17- 29 -22 -22 -0083
407 ELDRIDGE AVENUE
$
4,000.00
$
630.00
$
4
17- 29 -22 -22 -0076
408 ELDRIDGE AVENUE
$
4,000.00
$
630.00
$
4
17- 29 -22 -22 -0077
414 ELDRIDGE AVENUE
$
4
$
630.00
$
4
17- 29 -22 -22 -0084
415 ELDRIDGE AVENUE
$
4
$
630.00
$
4
17- 29 -22 -22 -0085
421 ELDRIDGE AVENUE
$
4, 000.00
$
630.00
$
4
17- 29 -22 -22 -0078
422 ELDRIDGE AVENUE
$
4
$
630.00
$
4,630.00
17- 29 -22 -22 -0079
428 ELDRIDGE AVENUE
$
4
$
630.00
$
4
17- 29 -22 -22 -0086
431 ELDRIDGE AVENUE
$
4
$
630.00
$
4
17- 29 -22 -22 -0080
436 ELDRIDGE AVENUE
$
4
$
630.00
$
4
17- 29 -22 -22 -0087
441 ELDRIDGE AVENUE
$
4,000.00
$
630.00
$
4
17- 29 -22 -22 -0088
443 ELDRIDGE AVENUE
$
4
$
630.00
$
4
17- 29 -22 -22 -0081
444 ELDRIDGE AVENUE
$
4
$
630.00
$
4
17- 29 -22 -22 -0089
451 ELDRIDGE AVENUE
$
4
$
630.00
$
4,630.00
17- 29 -22 -22 -0082
454/456 ELDRIDGE AVENUE
$
4
$
63 0.00
$
4
;; ............ ... .... . ...
ro. S
..........:...........................................................................................................................................................
.........................:............:.....................................................:.::......:.......:...............:........:...............................:...............:...
:: ...... .............. ............. ....... . ...............................
28 tl'�IITS :..:.....:.:.................
...............................
. ....................... .
............................... .............:..:..
.........:...........
$..........
.,..::.........................:.............:..........:...............
. .............................
. ...... ............ .......
112 00.00
f 0..............................................................................................................................
...............................
. ..............................
::
$
....................... :..: .................
.....................
17140.00
$
. .....................
::::
:
f.29 64(3.00::::
.... :. ...............................
Printed by TKDA on 5/24/2002 12473 -01
OPINION OF PROBABLE CONSTRUCTION COST
ELDRIDGE AVENUE IMPROVEMENTS
CITY PROJECT NO. 01-29
CITY OF MAPLEWOOD, MINNESOTA
TKDA COMMISSION NO. 12473 -01
Item
Nn_
Descrintinn
Unit
Omgntity Unit PrinP Amni int
Estimated Construction Cost
+10% Contingencies
Subtotal
+31.5% Engineering, Legal, Administrative
TOTAL ESTIMATED PROJECT COST
$ 231
$ 23,130.00
$ 254, 440.00
$ 80
$ 334,600.00
12473 -01
1.
MOBILIZATION
1.00
LS
$
10,000.00
$
10
2.
CLEAR AND GRUB TREES
3.00
EA
$
200.00
$
600.00
3.
REMOVE BITUMINOUS SURFACE
4300.00
SY
$
2.50
$
10,750.00
4.
REMOVE CONCRETE DRIVEWAY/WALK
570.00
SY
$
5.00
$
2,850.00
5.
REMOVE CONCRETE CURB AND GUTTER
50.00
LF
$
5.00
$
250.00
6.
COMMON EXCAVATION
5200.00
CY
$
6.00
$
31
7.
GRANULAR BORROW SUB -BASE CV
3300.00
CY
$
9.00
$
29
8.
AGGREGATE BASE
2120.00
TN
$
10.00
$
21
9.
BITUMINOUS JOINT SAW AND SEAL
900.00
LF
$
1.75
$
1,575.00
10.
TYPE 41 BITUMINOUS WEAR COURSE
350.00
TN
$
34.00
$
11,900.00
11.
TYPE 31 BITUMINOUS BASE COURSE
465.00
TN
$
32.00
$
14
12.
TYPE 41 DRIVEWAY PAVEMENT
26.00
TN
$
150.00
$
3,900.00
13.
BITUMINOUS TACK COAT
200.00
GA
$
1.50
$
300.00
14.
4" DRAINTILE
2000.00
LF
$
6.00
$
12
15.
CONNECT TO EXISTING CATCH BASIN
3.00
EA
$
700.00
$
2,100.00
16.
12" RCP STORM SEWER
60.00
LF
$
25.00
$
1
17.
15" RCP STORM SEWER
30.00
LF
$
26.00
$
780.00
18.
CATCH BASIN
4.00
EA
$
1
$
4
19.
REPLACE CB CASTING W /MANHOLE CASTING
1.00
EA
$
300.00
$
300.00
20.
ADJUST MANHOLE CASTING
5.00
EA
$
250.00
$
1,250.00
21.
ADJUST VALVE BOX
3.00
EA
$
175.00
$
525.00
22.
ADJUST CURB BOX
28.00
EA
$
100.00
$
2,800.00
23.
CONCRETE CURB AND GUTTER /RIBBON CURE
2540.00
LF
$
10.00
$
25
24.
CONCRETE DRIVEWAY PAVEMENT
570.00
LF
$
40.00
$
22,800.00
25.
TOPSOIL BORROW (LV)
180.00
CY
$
10.00
$
1
26.
SODDING
2450.00
SY
$
2.00
$
4
27.
RAINWATER GARDEN PREPARATION
15.00
EA
$
500.00
$
7
28.
ROCK SUMP FOR RAINWATER GARDEN
60.00
TN
$
40.00
$
2
29.
ITELEVISE SANITARY SEWER 1
1350.00
LF 1
$
1.00
$
1
Estimated Construction Cost
+10% Contingencies
Subtotal
+31.5% Engineering, Legal, Administrative
TOTAL ESTIMATED PROJECT COST
$ 231
$ 23,130.00
$ 254, 440.00
$ 80
$ 334,600.00
12473 -01
q
R/W
I 0412 C&G
1 1/2* TYPE 41 BITUMINOUS WEAR COURSE (41WEA50055Y)
BtTUMNWS TACK COAT
2" TYPE 31 BASE. COURSE MIXTURE (31 8OB50000Y)
8- AGGREGATE BASE, CLASS 6 (RECLAIMED/RECYCLED IMPORTED)
24" RM3130N CURB
Id
EXAMPLE OF SWALE
(6" - 12'* DEEP)
PLANT*kGS TO BE
tNSTALLED BY OTHERS
RAINWATER GARDEN
K/w
28'-•
Ist-I .— — - ush"t-
Z "
no scale
P-\SB-SKPR0J\0G-03\Mv/G\FEASE URBAN SEC TION.A.DVG 02/10/2002 0% 26 AM CST
I ' 1��
Ex 5C
Relaxed Urban
Street Section
I
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Cr,
I I I o � G am/
I I I #3 L OD \ I II
40
co
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m -
1 I � _ c ( II #443
407 #415 #421 #431 1 1
II # / i #441
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1 #349 #361 I ! #371 #379 ' #385 #391 �� I I , i �� Z �� .9 % / I 0° W
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COMM. NO. 12473-01
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MAPLEWOOD, MINNESOTA
COMM. N0. 12473 -
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Q:
AGENDA ITEM �
AGENDA REPORT
TO:
FROM:
SUBJECT:
City Manager
Assistant City Engineer
Date...
Endorsed
Modified
Rejected
Beaver Creek Sanitary Sewer Replacement and Bike Path, Project 01 -09
Public Hearing, 7:15 p.m. & Resolution Ordering Improvement (4 votes)
DATE: June 17, 2002
Introduction /Summary
This project covers a large segment of sanitary sewer main, which has been identified for
replacement since 1981 because of its very poor condition. A bike path has also been proposed to
be constructed along the Beaver Creek corridor.
A public hearing for this project has been scheduled for 7:15 p.m., Monday, June 24, 2002, to receive
public testimony regarding the proposed project. Notices of the public hearing have been mailed and
published. The city council should consider ordering the improvement following the public hearing.
The feasibility study has been provided as a supplement to the council packet. The study includes
information on the proposed improvement and financing.
Background
A sanitary sewer trunk main was constructed many years ago adjacent to Beaver Creek. The pipe is
a combination of many materials that are unacceptable according to today's standards. The pipe
has open joints that allow large quantities of water to leak into the pipe. This infiltration is billed to the
city as flow charges, even though the water is basically clean and does not require treatment. The
line is a main trunk in the area sewer system and is in very poor structural condition as well. A
collapse could lead to a major sewage spill that could cause significant environmental damage. A
1981 sanitary sewer study identified the replacement of this segment of pipe as a high priority item.
Various projects have been proposed in conjunction with proposed developments, but have never
proceeded to construction.
The developer has worked with city staff to coordinate the reconstruction of the line. It would not be
appropriate or legally defensible to require the developer to replace the city's entire trunk sewer.
However, a cooperative project will save the city major costs in the replacement, while the city project
would reduce the utility expense of the developer.
Budget Impact
Action by Council
A project budget of $855,330.00 would be established with project approval. The financing plan is
outlined specifically in the feasibility study and calls for funding from four sources: assessments, sewer
utility fund, park dedication fund (trail), and city general tax levy.
Recommendation
Following the public hearing, it is recommended that the city council approve the attached
resolution Ordering the Improvement for the Beaver Creek Sanitary Sewer Replacement and Bike
Path, City Project 01 -09 (4 votes).
CMC
jW
Attachments: Resolution
Site Map
RESOLUTION
ORDERING IMPROVEMENT AFTER PUBLIC HEARING
WHEREAS, a resolution of the city council adopted the 10th day of June, 2002,
fixed a date for a council hearing on the proposed replacement of the sanitary sewer main .
and construction of bike path located on the Beaver Lake Townhome site, City Project 01-
09,
AND WHEREAS, ten days mailed notice and two weeks published notice of the
hearing was given, and the hearing was duly held on June 24, 2002, and the council has
heard all persons desiring to be heard on the matter and has fully considered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, as follows:
1. That it is necessary, cost- effective and feasible, as detailed in the feasibility
report, that the City of Maplewood replace the sanitary sewer main and construct a bike
path at the Beaver Lake Townhome site, City Project 01 -09.
2. Such improvement is hereby ordered as proposed in the council resolution
adopted the 24th day of June 2002.
3. The city engineer is designated engineer for this improvement and is hereby
directed to prepare final plans and specifications for the making of said improvement.
4. The finance director is hereby authorized to make the financial transfers
necessary to implement the financing plan for the project. A project budget of $855,330
shall be established. The proposed financing plans is as follows:
Park Development Fund $ 94,000
Sewer Utility Fund 587,213
General Tax Levy 16,317
Assessments 157,800
Total $855,330
City of M-aplewood
DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION
1830 East County Road 6
Maplewood, Minnesota 55109
(651) 770 -4550 FAX (651) 770 -4506
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S C A L E
L— PROJECT LOCATION
CITY PROJECT 01 -09
EXHIBIT 1
Thresher Square
700 Third Street South
Minneapolis. MN 65415
612.370.0700 Tel
612.370.1378 Fox
EXHIBIT 1
� CITY OF MAPLEWOOD
1 RAMSEY COUNTY, MINNESOTA
1
MAY 2002
T_
r ,
Y
URS CORPORATION
700 Third Street South
Minneapolis, MN 55415
(612) 370 -0700
File: 49392 - 001 -0101
I hereby certify that this plan,
specification or report was prepared by
me or under my direct supervision and
that I am a duly Licensed Professional
Engineer under the laws of the State of
NEnnesota. _
Date: Lic. •
FEASIBILITY STUDY AND REPORT
FOR
BEAVER LAKE TOWNHOMES
TRUNK SANITARY SEWER AND PATH
7
CITY PROJECT NUMBER Ol - 09
� CITY OF MAPLEWOOD
1 RAMSEY COUNTY, MINNESOTA
1
MAY 2002
T_
r ,
Y
URS CORPORATION
700 Third Street South
Minneapolis, MN 55415
(612) 370 -0700
File: 49392 - 001 -0101
I hereby certify that this plan,
specification or report was prepared by
me or under my direct supervision and
that I am a duly Licensed Professional
Engineer under the laws of the State of
NEnnesota. _
Date: Lic. •
TABLE OF CONTENTS
I . INTRODUCTION ................................................................................ ..............................1
111. EXISTING CONDITIONS DITIONS .................. .......... .. 0600000 woo 00000000 00*0 4.0000000 woes 096.069*0 2
III. PROPOSED PUBLIC IMPROVEMENTS .......................................... ............................... 3
1. Sanitary Sewer Improvements ........................................... ..............................3
2. Trail Improvements .............................................. ............................... 0.0......... 4
IV. RIGHT -OF -WAY AND EASEMENT REQUIREMENTS . ............... ............................... 5
V . ESTIMATED PROJECT COSTS ........................................................ ............................... 6
VI . METHOD OF FINANCING ................................................................ ............................... 7
VII ESTIMATED ASSESSMENTS ........................................................... ............................... 8
VII PROJECT SCHEDULE ........................................ ............................... ........................0.000.. 9
VIII. SUMMARY AND RECOMMENDATIONS ...................................... .............................10
APPENDIX A - EXHIBITS
• Exhibit 1: Project Location Map
• Exhibit 2: Proposed Sanitary Sewer &
Proposed Bike/Walkway & Sidewalk
APPENDIX B — DETAILED COST ESTIMATES
APPENDIX C — PRELIMINARY ASSESSMENT ROLL
I � 06/04/02 i
I. - INTRODUCTION
The Maplewood City Council approved the preparation of a feasibility report to
investigate the construction of the Beaver Creek Sanitary Sewer Replacement and
Pathway Project — City Project 01 -09.
This P roject is proposed to be designed and constructed in conjunction with the planned
Beaver Lake Townhomes development currently being considered by the Maplewood
City Council and consists of the following general elements:
• Replacement of the existing deteriorated sanitary sewer located adjacent to Beaver
Creek from Sterling Drive to Lakewood Avenue along an alternate alignment that
removes the facility from the creek corridor and accommodates the proposed
development.
• Construction of a new bituminous trail along Beaver Creek from Bartelmy Lane on
the south to Maryland Avenue on the north and the construction of a concrete
sidewalk on the south side of Maryland Avenue from Lakewood. Drive to Sterling
Street.
A project vicinity and location map is included as Exhibit 1 in Appendix A.
This feasibility study details the proposed improvements, estimated project costs,
proposed assessments and financing and the schedule for the project.
May 2002
II. EXISTING CONDITIONS
The existing sanitary sewer varies in size between 12 inches and 15 inches and is
constructed primarily of corrugated metal pipe (CMP) and clay pipe(VCP). Previous
investigations by the City of Maplewood have indicated that the current pipe is in very
poor condition. Portions of the pipe may have been eroded resulting in the potential for
effluent discharges to adjacent soils.
The existing pipe varies in depth between 14.5 feet and 26 feet an roughly follows the
alignment of Beaver Creek from the intersection of Maryland Avenue and Sterling Street
on the north east to a sanitary sewer pumping station located adjacent to Lakewood Drive
south of the Magnolia Avenue right -of -way.
The property adjacent to the existing facility is currently undeveloped. However, the
City of Maplewood is considering an application from ATE Companies, Inca to develop
56 townhomes on the site. The proposed development plan .includes the sale of lands
adjacent to Beaver Creek to the City of Maplewood for use as a creek buffer and open
space amenity. An EAW was prepared for the proposed development in August 2001
and subsequently approved by the Maplewood City Council.
In 2000, the City of Maplewood constructed a storm sewer system to serve the north end
of Bartelmy Lane. As part of this construction, a portion of the unimproved right -of -way
for Bartelmy Lane north of the existing cul -de -sac was rough graded for a future trail
connection to the Beaver Creek Corridor.
May 2002 2
III, PROPOSED PUBLIC IMPROVEMENTS
11 Sanitary Sewer - Improvements
In order to restore and preserve the open -space corridor along Beaver Creek, it is
proposed to construct a replacement sanitary sewer through the proposed
development as depicted in Exhibit 2 in Appendix A. Approximately 3,000 feet
of 15 -inch pipe is proposed. The removal of the pipe from the low creek bed
requires that the new pipe be constructed in upland areas. The following is a
description of the most significant issues associated with the proposed sanitary
sewer construction.
Sterling Reconstruction: Because of the depth of the proposed pipe, it is
necessary to reconstruct Sterling Street from the existing manhole south of
Maryland Avenue approximately 300 feet south to the development driveway
south of East Rose Avenue. This reconstruction will require the replacement of
the watermain and portions of the storm sewer system that exists in Sterling
Street. During final design, the proposed sanitary sewer alignment will be pushed
as far west as possible to minimize disruption to Sterling Street.
Deep Pipe:_ Much of the proposed alignment will be in excess of 20 feet in depth.
Because typical construction equipment is limited to trench depth of 15 to 20 feet,
trenches in excess of 20 feet are typically constructed in two phases and are more
difficult and expensive to construct. The deep pipe in this project is proposed to
be constructed in Ductile Iron Pipe (DIP) to withstand the extra soil loads
associated with the deep trench. The project also includes service risers to each of
the proposed townhome units to make sanitary sewer available at a reasonable
depth.
Sanitary Sewer Services on Lakewood Drive: The sanitary sewer services that
service the three houses south of the proposed Beaver Lake Townhomes are
currently discharging into a sewer system located in the west side of Lakewood
Drive. It has been proposed that these services discharge into the proposed trunk
sanitary sewer system to reduce the length of the service lines. Because of the
depth of the sewer system, its proximity to Lakewood Drive, and the location of
the existing homes it is proposed that this segment of sewer be directionally
bored. This would make the connection of the sewer services more costly. The
cost estimate contained in this report includes the cost to move these services to
the new trunk. However, during final design, it may prove more prudent to leave
the existing services in place in an effort to minimize disruption along Lakewood
Drive.
Williams Pipeline: During final design, coordination will be necessary with
Williams Pipeline to receive approval of the needed pipeline crossing.
May 2002 3
2. Trail and Sidewalk Improvements
A public multi -use trail is proposed along Beaver Creek from from Maryland
Avenue near Sterling Street on the north to Bartelmy Lane on the south. The
multi -use trail will also have connects to the east and west sides of the
development and will require a structure to cross the creek. In order to safely
accommodate multiple users including bicycles, in -line skaters and pedestrians,
an 8 -foot wide off -road bituminous pathway is proposed.
The proposed trail alignment is located on the east side of Beaver Creek and has
been shifted as far as possible away from the creek within the corridor to be
purchased by the City. The trail will cross the creek to connect to Maryland
Avenue over the existing creek culvert adjacent to Sterling Street.
During final design, coordination will be necessary with Williams Brothers
Pipeline to ensure that the pathway alignment does not reduce the cover over the
exiting pipeline.
A public sidewalk is proposed along Maryland Drive from Lakewood Drive to
Sterling Street.
May 2002 4
IV. RIGHT-OF-WAY AND EASEMENT REQUIREMENTS
Both improvements, the proposed sanitary sewer and proposed pathway, will be located
within exiting right -of -way or right -of -way or easements to be dedicated as part of the
proposed townhome development. Because of the extra depth of the sanitary sewer, care
must be given to ensure that adequate easements exist to provide for the future
replacement or repair of the new line. Generally, a public utility easement over the
common areas of the proposed plat will accommodate the proposed sanitary sewer.
Casing will be installed to minimize easement needs between townhome units.
In addition to easements needed through the proposed development, temporary
construction easements will likely be required to reconfigure the exiting single family
sanitary sewer services east of Lakewood Drive and south of the Magnolia Avenue right -
of -way.
May 2002 5
V. ESTIMATED PROJECT COSTS
The tables below summarize estimated project costs. Project costs are based on detailed
estimates found in Appendix B. The estimated construction costs include a 10 percent
contingency. The total project costs include a 31.5 percent allowance for indirect costs
such as engineering, administration, and legal items as well as capitalized interest.
Roadway costs include landscaping.
Sanitary Sewer
Sanitary Sewer - Sterling Street to Lakewood Drive $ 615,330.00
Roadway Reconstruction, Sterling Street $ 60
Abandon Existing Sanitary Sewer $, 26,
Sewer Total $ 702
0
Trail— Maryland Avenue to Bartelmy Lane and $ 99,200.00
Sidewalk — Maryland Ave. from Lakewood Drive to $ 54
Sterling Street
ESTIMATED TOTAL PROJECT COST $ 855
May 2002 6
VI. METHOD OF FINANCING
This project is proposed to be finance with a combination of Sanitary Sewer Utility
Funds, General Funds and Assessments as outlined in the following table. The sanitary
sewer will be funded with a combination of assessments and Sanitary Sewer Funds. The
pathway is to be constructed with General Funds.
Sanitary Sewer Utlity Funds $ 587
Park Development Funds $ 94
General Tax Levy (Unassessed sidewalk) $ 16,317.00
Assessments $ 157,800.00
TOTAL $ 855
May 2002 7
VII. ESTIMATED ASSESSMENTS
Assessments are proposed to be levied against the proposed townhome development for
the use of the new sanitary sewer alignment to serve new units. Generally, the amount of
the assessment is the equivalent cost the developer would have been required to spend to
construct a typical depth sanitary sewer system needed to serve the development. In
determining this amount it is assumed that the developer would install 8 PVC pipe with
standard 4" services.
Sanitary Sewer
1,778 feet of 8" PVC Pipe (Standard depth) @ $32.50 /Ft $ 57,785.00
23- 4" Services Ca $85 / Service $ 1,955.00
11- Manholes Standard Depth @ $1,800/Ea $ 19
Restoration etc. $ 3,500.00
Subtotal $ 83,040.00
Contingency of 10% $ 8
Total Estimated Construction Cost $ 91
Indirect Costs of 31.5% $ 28,773.00
Total A $ 120,117.00
Sidewalk/Drive Entrances
3655 sq -ft of 6' Concrete Sidewalk @ $2.75 /sq -ft $ 10
6 -- Existing Drive Entrances to Close @ $1000.00 /each $ 6
4 -- Proposed Drive Entrances @ $2,500 /each $ 10
Subtotal B $ 26
Contingency of 10% $ 2,605.00
Total Estimated Construction Cost $ 28,656.00
Indirect Costs of 31.5% $ 9,026.00
Total B $3711 83.00
TOTAL A + B $157,800.00
Based on the above, the developer is proposed to be assessed $157,800.00. No other
properties are proposed to be assessed for this project.
May 2002
VIII. PROJECT SCHEDULE
If the City Council chooses to accept this report and schedule a public hearing, we
recommend that the following project schedule be adopted:
Accept Feasibility Study and Call Public Hearing
June 10, 2002
Public Improvement Hearing
June 24, 2002
If Council votes to proceed:
Authorize Preparation of Plans and Specifications
June 24, 2002
Assessment Hearing
June 24, 2002
Authorize Advertisements for Bids
June 24, 2002
Receive Bids
July 11, 2002
Award Contract
July 22, 2002
Start Construction
July 29, 2002
Construction Complete
October 2002
May 2002
IX. SUMMARY AND RECOMMENDATIONS
The following is a summary of the anticipated project costs and funding sources.
Estimated Project Costs
1 Sanitary Sewer
� Non - Motorized Pathway &Sidewalk
Total
Proposed Funding Sources
Sanitary Sewer Utility
Assessments
Park Development Funds
General Tax Levy (Unassessed sidewalk)
Total
Amount,)
$ 702,130.00
$ 153,2.00.00
$ 855
Amount ($)
$ 587,213.00
$ 157
$ 94
16,317.00
$ 855
Based upon the estimated cost, the existing and proposed land use in the area, existing
condition of the sanitary sewer and the project assessment rates and other funding
sources, it is concluded that the Beaver Creek trunk sanitary sewer and trail, City Project
01 -09, is necessary, cost- effective, technically and economically feasible.
Based upon this feasibility study, we recommend the following:
1. The City of Maplewood accepts this feasibility report and schedule a public
hearing on June 24, 2002.
2. That this report be adopted as the guide for the street and utility improvements
contained herein,
3. Based. on the outcome of the public hearing, the Council proceed to order the
proposed improvements and authorize the preparation of plans and specifications
in anticipation of awarding a construction contract in July 2002.
May 2002 10
APPENDIX A
EXHIBITS
May 2002
City. of Maplewood
DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION
1830 East County Road B
Maplewood, Minnesota 55109
(651) 770 -4550 FAX (651) 770 -4506
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GERANIUM AVE. Ao ERA�+►!v�
E.
E. JESSAMIN H A LIA AVE. AVE. 3 S T• ,��,R J�. �
W JP 17th
MAGND LIA AVE. Q,
E. MAGNOLIAz AVE. H z D S11�V ST. Q
MEC HANIC AVE. e v e r J z z > Z Q
Cie W �(� } W W W 4 H AVE. N a 6* per(`
W
AMES >
Y LA CRDSS _= Lj vi A VE. a 1 6� z y y= o �` W a o a _ ►= �-{
y' S> a W z L& HARVESTER �' 15th z ti
E.= Q Q g W W UPPER W t W
E. r= Q UPI CA = o ¢ W CASE AVE. W v 'a 52. V) a
STILLWafR E�- LA. BRAND AVE. 14th ST. N. P titi J�
E. AVE. cAC RAND M1G ? P
P F.r '¢' Q } Z `c 51
9c o p ,9Q r av VE. z W z �% Gt. LA. 12th a Lj
z
90 ~4�IN J � ��Q- E. 7t ST. E. 7th ST W a Lj LOWER i ST, W °a
F P ti o z Q W ti 12th aQC > z
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E. BUSH AVE. J ��ti BUSH 5,��. > r Of GRq,�,9�
AVE.
N M Ul e u l l ne
REA NEY W AVE. AVE. } H ¢ 10 _ 0 11th ST. N. , 9p te
i E. MINNEHANNE. z y 10th ST. i c �, N.
AVE. W i + W
~ BEECH ST. 34 a H a > _ Z 2 ° Q ST.
MARGARET ST. 9th ST. a > W LJ W _ a t
RGARET H a ST. 68 MAPLE W DID- Q Q >> Z Z z 3 m
le Z
oc o
H A = E. 6th ST. 1 9 PDP. 3 ,954 0 o W o W W W ath
O!bLA . E. 5th ST. tj of as > 3 P Q > > >
E. 5th a ST. 1 % .a W W o o a a s a 7th ST. 0-0
P ROJECT LOC ATION
North CITY PROJECT 41 -09
0 2000
I F=
Thresher Square
700 Third Street South
Mkmespolls. MN 55415
612.370.0700 Tel
612.370.1373 Fax
EXHIBIT 1
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Cit of Maplewood
DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION
1830 East Count Road B
Maplewood, Minnesota 55109
(651) 770-4550 FAX (651) 770-4506
BEAVER CREEK
,TRUNK SANITARY SEWER
AND TRAIL
IMPROVEMENTS FOR:
BEAVER CREEK
CITY PROJECT 01-09
LEGEND.
PROPOSED SANITARY SEWER
X1 DIP PIPE)
PROPOSED 8! BITUMINOUS TRAIL
O
fi
0 200
S
Thresher Square
700 Third Street South
Minneapolis, MN 55415
612.370.0700 Tel
612.370.1376 Fax
EXHIBIT 2
_j
0
X1 STIN G M
,
_ u'
I I 1
—
_H=_K____iF ------ - - - -��
� i 1 1 1
rc
F _j
Cit of Maplewood
DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION
1830 East Count Road B
Maplewood, Minnesota 55109
(651) 770-4550 FAX (651) 770-4506
BEAVER CREEK
,TRUNK SANITARY SEWER
AND TRAIL
IMPROVEMENTS FOR:
BEAVER CREEK
CITY PROJECT 01-09
LEGEND.
PROPOSED SANITARY SEWER
X1 DIP PIPE)
PROPOSED 8! BITUMINOUS TRAIL
O
fi
0 200
S
Thresher Square
700 Third Street South
Minneapolis, MN 55415
612.370.0700 Tel
612.370.1376 Fax
EXHIBIT 2
APPENDIX B
DETAILED COST ESTIMATES
May 2002 2
CITY OF MAPLEWOOD
BEAVER CREEK SANITARY SEWER AND TRAIL
CITY PROJECT NO. 01-09
ESTIMATED COSTS - SUMMARY
IMPROVEMENT
PROJECT COST
Heaven Creek Sanitay Sewer & Trail
Trunk Sanitary Sewer
$
615
8' Bituminous Tr ail
$
99,200.00
6'Concr S idewalk
54,00Q.00
Reconstruct Sterling Street
$
60 1 400.00
Abandon Existing Sanitary Sewer
$
26
Total
$
855 9 330.00
6/4/2002 1 Feas Estimate.xl
s
6/4/2002 1 E
eas Estimate.xis
CITY OF MAPLEWOOD
BEAVER CREEK SANITARY
SEWER
AND
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. ,.3 F` .. ,.. f.. .l /..Y,.�...Ay. /.i•":F /.- u. -... r .1 ,.,vr T. ,v. a. .. ....r.A_. \.. ry -...e .. H ...5 .. :, ... :. ::.. .... i.. i s ��``�� ..: •v / � ". ?[[Lvn�.F 9
..r. r w.- v.�+i.,......L<.,..n.. ...... .......:k^ „3�i:'�.x'w3 .�4M.S .�vi.J.A r ..... rn,wr. -.� y o�r��f� � .•i � +`i.- [Y., -N''. $.� W k . ' n i� ^ x v, `z . �,�j
. .. ... :... YT.`, 7_a n�A�iXn:' �,: r. Ti\: ilvtPd-/ il[.` a'1 �n.'!�.�1iQ"✓•�!{f2i:A•2„�Y'ahv e. i Y -'�i ..a. �•/�t1r ,i Y.' )... �1.. q!y� ) ,. ��i��. �v" J. tyrT�-, [C�'!1���): /:- n ^�
'Y� �,�a<'.'��1Z3����•
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.j�9y�.`YJI,:'
+�7�3aw'YXD>:F '. y r
ESTIMATED COSTS - SANITARY SEWER IMPROVEMENTS
Item No.
Item
Unit
uanti
U t Price
Amount
1 _
Sanitary Manhole (8' depth)
EA
14 $
1,800.00
25
$ ,2 00.00
2
Sanitary Manhole (extra depth)
LF
288
$
125.00
36
$ ,000.00
3
Connect to Existing Sanitary Manhole
EA
6
$
1
$ 9 00 .
0 00
4
16 DIP CL 52 - 16' -18'
LF
19
$
50.00
$ 95 0.00
5
16 DIP CL 52 - 18' -20'
LF
19
$
55.00
1 0
$ , 45.00
6
16 DIP CL 52 - 20' -22'
LF
19
$
65.00
l 2
$ 35.00
7
16 DIP CL 52 - 22' -24'
LF
19
$
70.00
$ 1,330.00
30.00
8
16 DIP CL 52 - 24' -26'
LF
412
$
75.00
$ 30
9
16 DIP CL 52 - 26' -28'
LF
398
$
80.00
31
$ ,840.00
10
16 DIP CL 52 - 28' -30'
LF
463
$
85.00
39
$ ,355.00
11
16", DIP CL 52 - 30' -32'
LF
102
$
90-00
$ 9
12
16 DIP CL 52 - 32' -34'
LF
104
$
95.00
9
$ ,880.00
13
� f
16 DIP CL 52 - 34 -36
LF
104
$
105.00
10
$ ,920.00
14
„
16 , DIP CL 52 - 36
LF
371
$
115.00
4
$ 2,665.00
15
Bore /Jack
LF
690
$
125.00
$ 86
16
16 1 IX4" WYE
EA
26
$
300.00 •
$ 7
17
4" RISER
LF
622
$
30.00
1
$ 8,660.00
18
Trench Stabilization Material
TON
500
$
20.00
$ 1 0,000.00
19
Dewatering
LS
1
$
15 000.00
$ 15
20
Mobilization
LS
1
$
25 000.00
$ 25
21
Seeding
AC
4
$
200.00
$ 800.00
22
Silt Fence
LF
4
$
2.50
$ 10
23
Temporary Rock Entrance
EA
2
$
550.00
$ 1,100.00
24
Clearing
AC
0.44
$
1
$ 660.00
25
Grubbing
AC
0.44
$
1
$ 660.00
Subtotal
$ 425
Contingency
10%
$ 4 2,500.00
Total Estimated Construction Cost
$ 467
Indirect Costs
31.5%
$ 147,400.00
TOTAL ESTIMATED PROJECT COST
$ 615,330.00
6/4/2002 1 E
eas Estimate.xis
CITY OF MAPLEWOOD
BEAVER CREEK SANITARY AND
VER C K S AR
SEWER
1 _. � i } :G,,.�:S .,.r.,q;...:.buWsvr. .. . :i.:: .n•.n m • "• '..xna�?'";� <;•°'4��r�.J.fz : x '�'. ...r ��>:, ,A .n. •• 7G �` .'1"c.,Rd.•'.n,' :'ax �w-.
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...:. �.:x ..: . ..... .. ... .. . .:..: r,. :;;..: ,.: :.,- •`x.:i. r, a-w :.:r. 5 .v .4.at: •... ...N , ..;r .,,, i r.r x xa;. - .� w �. ..�
. ... .... .:, '.....: ... ...: ..... . :..,, .,:.. �xr- r ...0 _ad,. :.. .. .e ra � ... ;1:. ..x. 3/�,'.w. •asa. :�^<s' 1fr:v ,k��' n '^ G4 S:
,. . ,.. ........ .... .. . :.:..... ::..:: > . ..n.., :...a....4x,, v ,y . ,r .a .. wr. �a. , . v:. �... p .. .:. .'f , r,� %. &t p� • �,- ..�°�F .' h..... � :. G�.
r .. .. .:._ . _ ............ .:_.... .x .. ,r... Jy...n., :. r. 9jR "y^.Y• k .��}}�� :'i: ax.,, .�.gy.n,:yk .v� y
r.. ....... .. .�_. .,... . v.. .3.q. ,.4.w.. .... arx...•w... v.r .: :k Y. :i: \..
......: ..: ...... ...: n. .., .' ..� liar "� a •x:. :: .:. is .. r. :.. _ . rFv. x �' . ^ - iSTN' .wiC .
.. t .r....... .Q.:_. ... nn:. .... _, w,. ... ...R!3 � ...... .Yt_ .. �i � . � - � v..� ...Y• .r. �� 4 .
v r ...y.. A!' .. .v . 'vx x n :: w.. a., .r ,v.. v. .. ...v : Q .: ' ^w,...... : :Y v.•x. : is L- •�[ A.
_ ...... ,.... _. r ..x ...n, .e.v ., .. a..,. ... .. .... .v ...h .. *•�.. .. ,.: v.. r.Y 4. .. ����' .�Y .. ��yn L: Y... w..^:)!:S•��v�i
1R ..h !. :v,�...:i'.v % ........... ..4.. �R���Y► o� x :�• x , A.v .k . v�v: ' vb:
.. .... �.n... ..E e... x....... eo-. �•:.. aa-.. iw.. w' �n.: C Cr.: O!' i.�.M/royi(�aw...e�:Gt•'2..�...w .....n. . x, .. ...nn. ..,,...:n ..n. - �ish..� 'S 7wE'a 1 .. ';�'.9C'� >.:5:.....;:nG y. w -. '
s . ti�. iJc:.' atavw�wrwM t' 04�vs, x�x$, 6. a,: av! clx •,.v.k,+ <iw.i <s.::x,�r�Y•y+£�t' ,,,y. M µ, �- ��� ��Ye � 1 r• iS .ix t �:J '�sw ,w � ^. W vJ� { s! c.4w�Ya.: �Ya'd?��^�- v�� 6
.. 3,GL:t,- .`.ilCa.:rN,xw, <•� .G.i. ...�t:.xl.. ,.r e. �.h.w . -.r.- .�w<. �eC&..wJYF'+xrf...: �.i::,: ��iF�f` v.:r•�' � : �: <dii.l ,� .wGaa:.:�1«:a:�ib'. �n�t� » ..J�}'' tN�.'C' � . � µ31�an < .
FSTTMATFT) ('_nCTC _.CTI?lpF iDi fzO XTCTDT Tf
Item No.
Item Description
1
Sawcut Pavement
2
Remove Bituminous Pavement
3
Remove Concrete Curb and Gutter
4
Remove San. Sewer
5
Rermove San. Manhole
6
Remove Storm Sewer
7
Remove Watermain-
8
Traffic Control
9
Agg. Base
10
Bituminous
11
Tac Coat
12
Curb & Gutter
13
Storm Sewer
14
8 watermain
Subtotal
Contingency
Unit
Oua ntit
Unit Price
Amount
LF
48
$
4.00
$
192.00
SY
900
$
.4.00
$
3,600.00
LF
640
$
2.00
$
1,280.00
LF
270
$
6.50
$
1
EA
3
$
500.00
$
1,500.00
LF
24
$
9.00
$
216.00
LF
320
$
12.00
$
3
LS
1
$
2,000.00
$
2,000.00
TON
300
$
12.00
$
3,600.00
SY
1300
$
6.00
$
7
GAL
45
$
1.50
$
67.50
LF
640
$
7.50
$
4
LS
1
$
3
$
39000.00
LF
320
$
25.00
It
R nnn nn
Total Estimated Construction Cost
Indirect Costs
TOTAL ESTIMATED PROJECT COST
$ 41
10% It d )nn nn
$ 459900.00
31.5% 1 n <nn nn
$ 60
6/4/2002 1 Feas E t'
s imate.xls
Total Estimated Construction Cost
Indirect Costs
31.5%
$ 75
TOTAL ESTIMATED PROJECT COST
$ 99
5f4/2002 1 .
Feas Estlmate.xls
CITY OF MAPLEWOOD
} .� '?g37.gr�" fM
BEAVER REEK. S SEWS TRAII.,
!.-s vvar [Y�:y.: =w • +0.*?tGi�b+:':@;�:n. CREEK i t AND y
S�+ror;@'garrw ?:x ...
�.�% ; ' k Y4 ,f 2Jd \� Y��"4/ � tt. �C{.7`rn 'N4•a•4,,!!J:; xi Y_ ^ fiu'�F�'!� i�v + .:H 4 'w <�4'r�� '4 yT�•'�.p p �+
..... - ... .a... ..n... F .. ..: ... ,s 7.. n. =.s: .x: �.�. .. - i+a• h'.•. .... .. : F:xl s .;1:3. ! `:t i }?'... ;xs.' S !let'+6:..+.5,... a y.�a�e- A !rq'
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ESTIMATED COSTS - BITUMINOUS TRAIL
Item No.
Item Unit uanti Unit Price
Amount
1.
Mobilization LS 1 2 500.
$ 00
$
2
2
Class 5 Base CY 420 $ 20.00
$
8
o.00
3
Bituminous Pavement SY 2,500 $ 7.00
$
17
(}0.00
4
Bridge LS 1 $ 15,000.00
$
15
5
Subgrade Prep LF 2,362 $ 8.00
$
18 ,896.00
6
Finish Grade HR 12 $ 100.00
$
1 ,200.00
7
Common Excavation CY 1000 $ 5.00
$
5 ,000.00
Subtotal .
$
68
Contingency 10%
It
A onn nn
Total Estimated Construction Cost
Indirect Costs
31.5%
$ 75
TOTAL ESTIMATED PROJECT COST
$ 99
5f4/2002 1 .
Feas Estlmate.xls
CITY OF MAPLEWOOD
BEAVER CREEK SANITARY AND TRAM
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ESTIMATED COSTS - CONCRETE SIDEWALK
Item No. Item Unit ant
uit Unit Price
Amount
ount
1 Mobilization LS 1 $ 1000.00
$
1 ,000.00
2 Class 5 Base CY 85 $ 20.00
$
1
3 Consrete Sidewalk 6' SF . 6805 $ 2.75
$
18,713.75
4 Remove Existing Dri vi EA 6 $ 1 000.00
.
$
.6
5 Drive Entrance EA 4 $ 2
10
Subtotal
$
3 7,400.00
Contingency 10%
$
3
Total Estimated Construction Cost
$
41
Indirect Costs 31.5%
IT,
114nn nn
TOTAL ESTIMATED PROJECT COST $ 549000.00
CITY OF MAPLEWOOD
BEAV BEAVE SANITARY SEWER AND
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ESTIMATED COSTS ABANDON EXISTING SANITARY SEWER
Item loo. Item Description Unit uantit Unit Price Am
.� mount
1 Remove Sanitary Manhole (Top Sec) EA 9 $ 500.00 4
. $ 4,
2 Sand Filled Pipe LF 2350 $ 5.00 11 75
$ 0.00
3 Grading LS 1 $ 2,000.00 $ 2 000.0
Subtotal $ 18,300.00
Contingency l0% 1 8
$ 00.00
Total Estimated Construction Cost $ 20,100.00
Indirect Costs 31.5% $ 6,300.00
TOTAL ESTIMATED PROJECT COST
$ 26,400.00
6/4/2002 1 Feas Estimate.xf
s
APPENDIX C
PRELIMINARY ASSESSMENT ROLL
May zvvz 3
• Beaver Lake Townhomes assessment
$157,800.00
Ma 2002
4
Agenda #
MEMORANDUM
TO: City er
FR Manager
OM. Ken Roberts Ass ociate ocrate Planner
SUBJECT: House Moving
LOCATION: Sylvan Street North of Larpenteur
APPLICANT: Bart Crockett Avenue
_
DATE: June 19, 2002
INTRODUCTION
Mr. Bart Crockett is asking he city council to allow him to mov e a house and a detached
Oakdale to g c�
a vacant lot on Sylvan Street. T garage from
The house is one story with a g
rY white s #ucco exterior.
BACKGROUND
On May 28, 2002, the city council first considered this re
about the y nci request. •
Proposal so the applicant could
t. The council tabled makin
d put together a detailed list Of 9 a decision
cost estimates for the project.
, e council On June 10, 2002 th �
asked ncil again considered this req
d Mr. Crockett to supply ids from q est. The council tabled the re
Y om contractors for all of the re quest and
required work for this house..
DISCUSSION
Mr. Crockett supplied staff with
for the h the project cost information starting on page 3. His total c .
city building de p is about $34,000. In addition I h cost estimate
9 partment about the permit fees for � have included a letter from the
g 2002 r the project. Finally, I have atta ched
Y ) that has the rest of the inform my original
memo (dated May about this proposal.
RECOMMENDATION
Approve the, moving of a one -
south of story stucco house and a detached garage for Bart Crocke
shown in the me Y approves the proposed site tt to the lot
memo dated May 9, 2002. This a plan and dwelling orientation as
written in the memo dated Ma ap proval shall be subject to the Condit'
Y 9, 2002. ions of approval as
P:sec 18 /sylvan house move 3.doc
Attachments:
1. Letter dated June 17, 2002
2. Project Cost Estimate date- June 5, 2002
3. Memo dated May 9, 2002
Together We Can
June 17, 2002
Bart Crockett
5887 Red Pine Blvd
White Bear Lake MN 55110
RE: Permit .costs associated with the h '
ho use moving onto Sylvan Street
Mr. Crockett,
The following is a list of ci fe es es for various permits as discussed:
House permit g p .. . $51.00
Electrical permit -- new house
$80.50 .
Plumbing permit 11.openin s
g $7.5..50
Mechanical permit -- furnace
$55.50
Building permit - $120,000 value
. .$1718.62
Water Accessibility charge (WAC) g $150.00
Sewer Accessibility Char e (SA C g ) $1200..00
Park Accessibility Charge (PAQ_ g $1530.00
Escrow fee
$1000.00
Total permit fees 5
$ 861.12
If you have further uesti
q ons, please call us at 651 -770- 4560.
Thank you,
icholas Carver
Assistant Buildin g . Official
Attachment 1
OFFICE OF COMMUNITY DEvELOPMENT
6 51-770-4560 FAX: 651-748-3096
CITY OF MAPLEWOOD
18 EAST COUNTY ROAD B MAPLEWOOD
MN 55109 �
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Attachment 3
MEMORANDUM
TO: City Manager
FROM: Ken Roberts; Associate Planner
SUBJECT: House Moving
LOCATION: Sylvan Street, North of Lar enteur Avenue
nue
APPLICANT: Bart Crockett
DATE:. May 9, 2002
INTRODUCTION
Mr. Bart Crockett is asking the city council to allow him to move a
house and a detached garage
from Oakdale to a vacant lot on Sylvan Street.(See the ma s on a —
. p pages 6 9.) The house is one
story with a white stucco exterior. Refer to the applicant's statement on
12 -17. page 11 and photos on
pages
BACKGROUND
On December 18, 1980, the city council vacated the Kingston Ave
Street to a point g nue right-of-way from Sylvan
p .t 135 feet to the east. After this vacation, the former right-of-way w '
between the adjacent properties to the , g Y as divided
P p north and the south. This vacation helped to create the
vacant lot south of 1754 Sylvan Street that is now under consideration•
for the house -moving
request.
CODE REQUIREMENTS
Section 9-64(a) of city code requires that the council make the following findings to approve a
house moving:
1. The proposed building is compatible with those in the neighborhood 9 d it would be moved to. A
determination of compatibility may be based on comparing the structure's exterior
e and style of cons siding,
height, mass, age y construction to the average home in the neighborhood to which
the house is to be moved and the health, safety and welfare of. the community.
munity.
2. That all city code requirements can be met.
3. That water runoff from the site will not cause an adverse effect ons surrounding properties.
4. Public streets can be protected from damage.
DISCUSSION
The design of this house would fit into the Sylvan Street neighborhood. 9 d. The homes along Sylvan
Street were
built in the 1940s and 1950s. Most of these homes are ramblers but split-
level to the south. There a there �s a spilt-
lso are homes along Sylvan Street with stucco exteriors.
Several of the neighbors felt that the lot is too
small for a house. The zoning code requires lots for
houses in the R-1 zoning district to have 10,000 square feet. This lot
q ,according to the Ramsey
County property records, is 11,941 square feet. As such, the lot and the proposed site I
house and garage can meet all c' p p pan for the
9 9 city requirements.
I had Nick Carver, the Assistant BuildingOfficial,
report is on page ictal, inspect the house. His preliminaryinspection
p . p g 18. This report outlines most, if not all the pection
the house. This includes bringingwork Mr. Crockett will have to do to
all systems of the house up to current co
repairing and painting the exterior of the house.
de standards and
Easement
When the city vacated the Kingston Avenue '
. right-of-way in 1980, the city failed to kee
easement over the south part of the site. This area p a utility
power lines.(See has an existing sewer line and overheathe site plans on pages 8 and 9. d
require the roe ) To remedy this situation, the cit shout
property rty owner to dedicate to the cit a drainage utility y d
30 feet of the site. y 9 and utility easement over the south
COMMISSION ACTION
On May 6, 2002, the planning commission
reviewed this request. The commission. voted 4-0 t
approve the house -moving request. o
RECOMMENDATION
Approve the moving of a one-story stucco house and a detached garage for Bart Crockett to the
54 Sylvan Street. The city approves the
pp proposed site plan and dwelling
the site plans on pages 8 and 9. This approval g
orientation as shown on
applicant doing the following: pp al shall be subject to the
1. Submit the following to the city for approval before the city issues a building permit:
a. An irrevocable letter of credit or cash escrow for 1-1/2 times the estimated cost of
completing the construction, .including all yard work and exterior remodeling. The
applicant shall complete the work within 90 days of the city issuing the permit. The
Director of Community Development may extend this deadline for sixty (60) days if
there has been a reasonable delay. The construction shall meet all building code
requirements. (Code requirement)
b. A new certificate of survey for the site and verify the lot- fines with survey pins. (Code
requirement)
C. A grading, drainage and erosion control plan to the city engineer. This plan shall show
that the proposed house location and grades will not cause any adverse effects or
cause any drainage problems for nearby properties. The city shall not issue a moving
permit until the city engineer approves these plans and the construction shall follow
these plans. (Code requirement)
d. A drainage and utility easement from the owner to the city over the south 30 feet of the
site.
2. Sign an agreement to convey the title. This agreement shall allow the city to take possession
of the house and property if the required work is not completed within 90 days after the city
issues the moving permit. This agreement would allow the city the right to complete the
construction required by code or demolish and remove the structure. The city attorney shall
prepare this agreement. (Code requirement)
2
3. The applicant shall complete and redash the stucco reship le the
g roof, replace and paint the
trim and remove or replace the awnings. Thea applicant also shall
of the city's Pp meet all the requirements
y budding inspection department.
4. Move the house .between the hours of 3 and 6 a.m. The applicant shall leave the house in the
street until at least 7:00 a.m., but no later than 10:00 a.m. There shall be no excessive Horse
or work on the house or site between 7:00 p.m. and 7:00 a.m. (Code requirement)
5. Place the house and garage on the property following •
. p p y ng the proposed site plan. This approval
shall be subject to the following changes:
a. .Set the house at least ten feet from the northro
p perty line and as far south as reasonably
possible while meeting the setback requirements from the existing p ower .
line.
b. Set the garage no closer to the alley to the east of theert t
ro
established b p p y than the setback
y the existing garage to the north.
3
CITIZEN COMMENTS
Staff surveyed the 22 property owners within 350 feet of this site. We received eight replies. g p s. Five
were opposed to the request and three had comments.
Opposed
1. Ido not want a house on the vacant lot. The lot is a good ball field for the children. It is too
small for a house and a garage. No one in neighborhood wants the house. It is too narrow. The
neighbors take care of the snow plowing. Why should the buyer use the neighbors? We are all
very happy and satisfied with the way things are. There must be another lot to move that house
onto. Do not let it happen. We are all very upset. I do not think the buyer would be happy with
the neighbors. (Dubbe —1754 Sylvan Street)
2. We oppose this plan because it would be a detriment to the neighborhood. The proposed
moved house is a low-grade dilapidated shack that would be an eyesore and would depreciate
the house values in the area. We do not want it. (Sisson —1758 Sylvan Street)
3. I feel there should not be a house moved on that lot. The property is too small. (Griffin — 1751
Gurney Street)
4. When I purchased my home in 1982, 1 was informed that the vacant lot inq uestion was too
small to have a house on. It has not gotten any larger! Please deny Mr. Crockett's request.
(Huppert — 5 Kingston Avenue)
5. Not a good idea. I think a house of any sort in this small spot couldand would be an eyesore.
(Taylor —1765 Gurney Street)
Comments
1. The exterior looks shabby. Will it be fixed up? (LeArim and stucco). Will it be owner occupied or
a rental property? We do not need more rentals in the neighborhood. We will not allow it to
cross our property to be moved in. (Lesch —1738 Sylvan Street)
2. I am concerned about drainage in the area. Water now. drains from Kingston down the hill to
Sylvan Street Where will the water go if this is approved? (Derider —12 Kingston Avenue)
3. See the letter on page 19.
11
REFERENCE INFORMATION
SITE DESCRIPTION
Site size: 11, 941 square feet
Existing land use: Undeveloped
Owner: Lois Jacobs
SURROUNDING LAND USES
Single dwellings to the north, east and south. Saint Paul' '
Water Utility property across Sylvan Street.
PLANNING
Land Use Plan designation: RL (low-density residential)
Zoning: R -I (single -dwelling residential)
Application Date
We received this application on April 16, 2002. State law requires that the city take action within 60
days of receiving complete applications fora proposal. City council action is required on this
proposal by June 15, 2002.
q
P:sec 18/sylvan house move.doc
Attachments:
1. Location Map
2. Property Line/Zoning Map
.3. Site Plan
4. Site Plan
5. Photo of site and 1754 Sylvan Street
6. 4-17-02 Applicant's Statement
7. House Photos (six pages) .
8. April 24, 2002 letter from Nick Carver to Bart Crockett
9. Letter from Muscatello (1736 Gurney Street)
5.
49
COUNTY
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Attachment 8
:�`7C� fir •.ply!; re: .rt...-.... n-sdc, s" ts,'.. • {� . r•_y;-v.7\? _
To: Bart Crockett
dy± ;�,Sf ���, M,. .i._ w:v jai • ,s
From. Nicholas Carver ! Together we Can
Date: April 24, 2002
Re: Proposed building relocationroj ect on Sylvan Street Maplewood.
p Y �..
This is a one story single-familydwelling with breezewa and attached arae. Structure
g Y garage
appears to be different then description submitted for city review. Per 1997 Uniform
Building Code, Buildings or structures moved into or within a urisdiction shall com l
. .1 p y
with the provisions of this code for new buildings or structures. This project is subject to
field inspection comments.
Electrical circuits shall be inspected and approved. Wiring shall be upgraded to, current
minimum standards. Smoke detectors must be hard -wired and located in accordance with
all applicable codes and manufacturer's instructions. `
Mechanical and heating systems shall be inspected and approved. All systems and
components shall be upgraded to current minimum standards. All gas piping must be
tested in accordance with the mechanical code.
Plumbing systems, including but not limited to waste,, vents and fixtures must be
inspected and approved. Plumbing shall meet all current minimum standards. Toilet sloes
not have required 30 inches clear width or 24 inches clear width to the cont.
One window per bedroom must meet all UBC egress requirements. Existina windows do
b
not meet this requirement.
All beams; headers, joists and roof systems shall be repaired, altered or sized to carry all
superimposed loads. Several areas in the sill appear decayed, including- joist enols that .-
b
were previously embedded in beam fill. The garage trim and header supports appear .
decayed..Treated sill plates will be required to the new foundation. I was unable to
inspect the dwelling roof framing members. A 22 "x3o" attic access opening and
adequate ceiling insulation is required.
Stairs, handrails, guardrails, and other code related items will be addressed individually
but must all meet the requirements of the 1997 UBC.
All glass and glazing shall meet the requirements of -UBC Chapter 24. Several windows
and jalousies on the breezeway need to be safety glazed.
The entire roof covering needs to be removed and replaced. All dama ed.or decayed
g Y
wood would also have to be replaced. Attic ventilation requirements must be met.
Stucco must be repaired, flashed, and weep screeds added to meet current code
requirements. The new foundation must meet all current code requirements. Plans must
be submitted to the city for review prior to the relocation process.
18
OFFICE OF COMMUNITY DEVELOPMENT 651-770-4560 FAX: 651 - 748 - 3096
CITY OF MAPLEWOOD 1 880 EAST COUNTY ROAD B MAPLEWOOD, MN 55109
/ Atactiment 9
U
19
DRAFT
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
MONDAY, MAY 61 2002
b. House Moving Request (Crockett)- —Sylvan Street
Mr. Roberts said Mr. Bart Crockett is asking the city council to allow him to move a house and
detached garage from Oakdale to a vacant lot on Sylvan Street. The house is one storywith
a
white stucco exterior.
On December 18, 1980, the city council vacated the Kingston Avenue right-of-way from Sylvan
an
Street to a point 135 feet to the east. After this vacation, the former right-of-way wa divided
g y was ed
between the adjacent properties to the north and the south. This vacation helped to create the
vacant lot south of 1754 Sylvan Street that is now under consideration for the house -moving
request.
Mr. Roberts said the design of this house would fit into the Sylvan Street neighborhood. The
Y g
homes along Sylvan Street were built in the 1940s and 1950s. Most of these homes are
ramblers, but there is a split-level to the south. There also are homes aloe Sylvan Street with
g y h
stucco exteriors.
Several of the neighbors felt that the lot iis too small for a house. The zoningcode requires lots
for houses n the R-1 zoning district to have 10,000 square feet. This lot, according to the
Ramsey County property records, is 11,941 square feet. As such, the lot and thero osed site
p p
plan for the house and garage can meet all city requirements.
Mr. Roberts said Nick Carver, the Assistant Building Official, inspected the house. His report
outlines most, if not all, the work Mr. Crockett will have to do to the house. This includes bringing
g g
all systems of the house up to the current code standards and repairing painting and aintin the exterior
of the house.
When the city vacated the Kingston Avenue right-of-way in 1980, the city failed to keep a utility
easement over the south part of the site. This area has an existing sewer line and overhead_ -
power lines. To remedy this situation; the city should require the property owner to dedicate to
q p p Y
the city a drainage and utility easement over the south 30 feet of the site.
Staff surveyed 22 property owners within 350 feet of the site. There were eight replies, five were
g
opposed to the request and three had comments that were included in the staff report.
Commissioner Ledvina asked staff if this building will have to meet all new construction
standards?
Mr. Roberts said that is correct.
Commissioner Ledvina asked staff if a detached garage is acceptable for new construction?
Mr. Roberts said yes, there is no code requirement for a detached or attachedara e.
g g
Commissioner Dierich asked staff if the windows will be up to code and will the windows be
egress windows?
Mr. Roberts said the current windows do not meet the egress standards dards and they would have to
be changed to meet the standards.
The applicant, Bart Crockett of 5887 Red Pine Boulevard in White Bear Lake, addressed the
commission.
Mr. Crockett said he has spoken to staff a number of times to s '
see if this is a feasible project not
and how much work would be involved. He�believes this is a worthwhile r '
p o�ectand he would like
to ease the neighbors concerns. He has a mother-in-law who lives up north who recently put her
husband into a nursing home and she has expressed interest in living ng in the home. If she does
not, he will have to see how the market is doingto determine if it will be a r '
will sell the property.
ental property of if he
Chairperson Rossbach asked the applicant if he has, read and understood conditions s ood the conditions in the
staff report? He asked if the applicant had an problems the recommendations Y p that staff has
made?
Mr. Crockett said he understood the report and has noroblems with the conditions.
p editions.
Commissioner Ledvina asked which direction the front door will face?
Mr. Crockett said the front door will face south.
Commissioner Ledvina said the applicant is showing the house being I
. g g p aced 10 feet from the
north property line and he noticed the front door on the house to the north is very close to that �..
property line. Is there any possibility of moving the house further to the south toiv
g e more
separation between the existing home to the north?
Mr. Crockett said he is sure there is a way. y He contacted Xcel Energy and got the setback
requirements for power lines. He said there is a ower line that '
p a runs east west. He believes it is
7.8 feet for the setback. As the house is shown the setback is 15 feet.
Chairperson Rossbach said there were a number of comments from then neighborhood ghborhood survey
that staff sent out regarding the appearance of the house. Did the
photos generate the
comments or did the neighbors actually go out and look at the house?
Mr. Roberts said the photos in the neighborhood surveygenerated most of th
g e comments and
one neighbor called and said he drove out and saw the house in the storage facility.
Y
Commissioner Ledvina unofficially recommended thea approval to move a one-st
pp orystucco house
and a detached garage for Bart Crockett to the lot south of 1754 Sylvan Street.
y This .approval
shall be subject .to the applicant doing the following:
g
1. Submit the following to the city for approval before the city issues a building permit:
a. An irrevocable letter of credit or cash escrow for 1 Y2 times the estimated
cost of
completing the construction, including all yard work and exterior remodeling. The
applicant shall complete the work within 90 days of the cit issuing the permit.
. Y g p The
Director of Community Development may extend this deadline for sixty -(60) -days
if there
has been a reasonable delay. The construction shall meet all Building Code
requirements. (Code requirement).
b. Anew certificate of survey for the site and verify the lot lines with survey pins. (Code
requirement).
C. A grading, drainage and erosion control plan to the city engineer. This plan shall show
that the proposed house location and grades will not cause any adverse effects or
cause any drainage problems for nearby properties. The city shall not issue a moving
permit until the city engineer approves these plans and the construction shall follow
these plans. (Code requirement).
d. A drainage and utilityeasement from the own '
owner to the city over the south 30 feet of the
site.
2. Sign an agreement to convey the title. This agreement shall allow the city to take possession
of the house and property if the required work is not completed within 90 days after the city.
issues the moving permit. This agreement would allow the city the right to complete the
construction required by code or demolish and remove the structure. The city attorney shall
prepare this agreement. (Code requirement).
3. The applicant shall complete and redash the stucco, reship le the roof, replace and aintth
g � paint e
trim and remove or replace the awnings. The applicant also shall meet all the requirements of
, q
the city s building inspection department.
4. Move the house between the hours of 3 and 6 a.m. Theapplicant shall leave the house in the
street until at least 7:00 a.m., but no later than 10:00 a.m. There shall be no excessive noise
or work on the house or site between 7:00 p.m. and 7:00 a.m. (Code requirement).
5. Place the house ten feet from the north property line. The applicant shall place the house
to the furthest extent from the north property line that is allowable based on restrictions
for the easement for the power line located on thero ert .
p p Y
Commissioner Rossbach seconded. Ayes — only for items 1-4 are Dierich Ledvina
Monahan-Junek, Rossbach
Ayes — only for item 5 are Ledvina, Rossbach
Nays — only for item 5 are .Dierich, Monahan-Junek
Commissioner Dierich was not comfortable telling the landowner where he has to place his house
on the lot. And as it was mentioned earlier if it were new construction he couldp ut the house
anywhere on the lot he wanted to.
Commissioner Ledvina said this house is coming into this neighborhood. There is a separate
approval process and he thinks there is input that the planning commission is able to have to
make sure that the house is appropriate for this site. He can see Ms. Dierich's point, but given -"
the scenario he thinks it is important to review it and do what the commission can for the existing
neighbors.
Commissioner Dierich said she agrees with Mr. Ledvina and hopefully the landowner
. p y ner will make
that choice but she can understand his wish not to put the house near theower lines.
s.
Chairperson Rossbach said due to lack of a quorum t i •
q he voting was unofficial but this information
will be passed onto the city council.
Mr. Roberts said this request goes to the city council l on Tuesday, May 28, 2002.
i?
1
MEMORANDUM
't
To: Melinda Coleman, Assistant City Manager
P �
From: David Fisher, Building Official
Date: June 24, 2002
Subject: House moving -Sylvan Street, North of Lar penteur Avenue
After reviewing Mr. Crockett's project cost estimates
and believe ths I
e estimate to be
incomplete. The following s a I is of .
potential additional costs:
- The plumbing is required to be brought u tothe +
p current e
Plumbing Code. This will add about
$5,000 to the bid,Themechanical system will need to
tested to verify it is orsat
safe. This could add $5,000 if the
furnaceneeds to be replaced."4
{ •
f'
- The bid for the egress windows -does not include labor.the bid only includes the u Also,
Aper leve! windows and has nothing
in the bid for the basement egress window. This would add
$2;000. s
- Mr. Crockett also mentioned making this house a wa Ikoutbut
did not have this in his bid.
This could add $10, 000 to d
- The required stairs, handrails and guardrails
s
are n _ __ _
Add $2, 000. of i� �k�e-b+d. ~
- Windows will need to be replaced with safety lass by door
in the breezeway again this is not in his bid.
Add $11OO.e
- The exterior finish on the house and the garage will.need
replacement because Mr. Crockett is going to detach the
house
and the garage. The estimated cost of this work is about
$4,000.
This adds an additional $29,000 to Mr. Crockett's bid. F
Agenda #�
MEMORANDUM
TO: City Manager
FROM: Shann Finwall Associate Planner
SOBJECT: Kline Nissan Dealership — Wetland Buffer Variance, Conditional onal Use
Permit and Design Review
LOCATION: 3090 and 3110 Maplewood Drive
DATE: June 17, 2002
BACKGROUND
On May 28, 2002, the city council reviewed Rick Kline'sro osal to build a 2
p p 5,502 square foot
Nissan dealership at 3090 and 3110 Maplewood Drive. The proposal required -
wetland buffer variance,p p q ed a 75 -foot -wide
a use permit for a maintenance garage, and design review.
The city council approved the proposal with the condition g
p p e condition that the wetland buffer be increased
from the proposed 25 feet to 50 feet.
On June 10, 2002, Mr. Kline requested that the city council reconsider his request fora 75 -foot -
wide wetland buffer variance. The city council agreed to reconsider the request
2002 city meeting.
at the June 24,
eeti n g .
DISCUSSION
Mr. Kline has submitted the attached rough sketch of a revised site plan for the i ''
review and consideration p city council's
. A more detailed site plan has been promised for the cit council
meeting on Mondayevening. revise _ Y
g d site plan shows a 25 -foot -wide wetland buffer on the
northeast and southwest portion of the lot, and a 50 -foot -wide wetland buffer on the
southeast
portion of the lot. This scenario requires a 75 -foot -wide wetland buffer variance.
Clifton Aichinger, Ramsey/Washington Metro Watershed District outlined the watershed
district's reasons for approving Mr. Kline's- original proposal on the attached June e 3, 2002, letter.
As you recall, on April 4, 2002, the watershed district a roved the Nissan dealership. pp a ershtp. proposal
with a 25 -foot -wide wetland buffer on the entire site.
As a source of background information, the May 20, 2002, staff report is attached.
ed .
RECOMMENDATION
Review the revised Nissan dealership site plan and make a motion on the wetland buffer.
Attachments
1. Nissan Dealership Revised Site Plan Date -Stamped 6/18/02
2. Ramsey/Washington Metro Watershed District Letter Dated 6/3/02
3. Nissan Dealership Staff Report Dated 5/20/02
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at
June 3, 2002
Melinda Coleman
Assistant City Administrator
City of Maplewood
1830 E. Co. Rd. B
Maplewood, MN 55109
Re: Kline Nissan Project Permit.
Dear Melinda:
1902. East County Road B
District Maplewood, MN 55109
(651)704-2089
fax: (651)704-2092
email: office@rwmwd.org
As you requested, I am forwarding information on the District actionn the above project and
our reasons for our permit decision.
o
The permit number is 02-07 and it was approved pp ved on April 3, 2002. This project included the
construction of a new dealership facility and parkin lots. The proposed project i
northwest side of a 1 �� g p p p J son the
large protect category wetland.
We realize that the approval of this project conflicts p � with the buffer requirement of the City and
we should have been coordinating this review to avoid the current conflicts between our approval
and the City ordinances. The District does not have the same setback and buffer re
the City e
of Maplewood. Our m requirement of
p ion control main concern on this project was the treatment of stormwa
runoff, construction site eroster
of and protection of any high quality wetland habitat. We
believe that the project plans approved by the District meet these dei '
design objectives.
The District was willing to consider a variance to. the District buffer setback standards for the
following reasons:
1. Upon field inspection of the site following application we determined that the high
quality wetland areas in the adjacent wetland complex were not adjacent to the project
site and therefore, the strict adherence to the setback policies in the District Pian were not
warranted.
2. The wetland buffer adjacent to the wetland were highly degraded and of no ecological
value to the wetland complex. The wetland buffer on the south side of the site was very
similar to the buffer that existed behind the Kline Volvo dealership where the District and
the City approved a similar plan. The buffer on the east side of the site was primarily
residential yard and turfgrass. The area on the immediate wetland fringe was degraded
by years of residential tree trimming and yard waste disposal. The wetland area on the
west side of Willow Creek was a degraded partially drained wetland area with little or no
wetland diversity or unique value. This wetland area consisted of reed canary grass and
boxelder trees with yard waste piles and other residential waste debris.
Melinda Coleman Letter
June 3, 2002
Page 2
3. The proposed stormwater treatment was identical in design to the Kline '
Th . • � line Volvo dealership.
The District has been monitoring the Kline Volvo facile over the past year '
to be facility p y and found it
functioning perfectly. Also; the Kline Auto World staff has been very helpful and
cooperative. The on-site staff has been very interested in thero' ect and supportive p � pp e of our
efforts to monitor the
performance of the facility. We are confident that thero osed
Kline Nissan project will meet our treat p p
meat expectations.
4.. The precedent of the decision on the Kline Volvaro • c '
p Je t required that we glue serious
consideration to the proposed project. For the above reasons District staff
project � a f supported the
p J and recommended approval to the District Board of Managers. The District
Managers concurred w' g ct
Board of Mana
g ith the staff recommendations.
This project is a good example of why I believe it is difficult to adopt an '
� p d strictly enforce a
wetland buffer ordinance. I support the City's ordinance and commend thei
h C ty far adopting and
enforcing the ordinance. However, we are often faced with situations that do not fit clean
r ' cleanly into
the framework of the
ordinance and present problems for the consistent application of the
ordinance standards and criteria. The pp
e previous Kline Volvo and the Lexus dealership project are
good past examples where variances were required. Thisect ro resents an
need for flexibilityp � . p other example of the
in the strict application of the ordinance.
Two issues present the major problems .with the enforcement of bufferr '
p otection ordinances and
policies:
1. How do we handle buffers that are highly degraded g y gr ded and not of value to protect in their
current condition?
2. If a variance is allowed to the buffer standard what is a r mitigation
reduce pp opriate mitigation for the
d buffer? Should the project provide replacement buffer? Should the applicant
pp cant
restore the reduced buffer to
a high quality natural area using proper native plant
restoration plans?
3. How do we allow for the misclassification of the
quality of a wetland basin? What is the
procedure for reconsideration of a wetland classification that may allow a reduce
wetland buffer? y d
These three issues have presented difficulties for District and Maplewood staff in the past and
directly apply to this project as well. This permit may be an indication of the need for a formal
process to resolve the buffer issue prior to considering a development plan and permit approval.
If it a reduced buffer requirement was approved before preparation and submittal of a project, the
District and City project review would have been consistent and probably more timely.
I hope this clarifies our decision on this project. We would welcome working with the City to
improve coordination on these types of projects in the future.
Sincerely,
Clifto J. iching4
Aftinistrator
MEMORANDUM
TO: City Manager
FROM: Shann Finwall, Associate Planner
SUBJECT: Kline Nissan Dealership — Wetland Bu
• p Buffer variance, Conditional Use
Permit and Design Review
LOCATION: 3090 and 3110 Maplewood Drive
DATE: May 20, 2002
INTRODUCTION
Project Description
Rick Kline, of Kline Auto World, is proposing to build a 25,502 -square -foot, - '
with a 1 - q #, two story Nissan
dealership 16 -bay automobile maintenance garage. The dealershipwill be construct
3090 and 3110 Maplewood Drive ed at
p , which are located at the southeast corner of County Road D
and Maplewood Drive (Highway 61). The site is zoned M-1, Light Manufacturing,
le -f g g, and currently
contains two vacant single-family amily homes. Refer to plans on pages 12 through 21.
Requests
The applicant is requesting that the city council approve:
1. A 75 -foot -wide wetland buffer variance. The Ramsey'/Washington
Distric#- h Metro Watershed
as classified the wetland on the site as a Class 1 wetland. Ci re City code uir q es .a
100- foot -wide wetland buffer along Class 1 wetlands. The applicant isro osin a 25-
foot -wide wetland buffer. p p g
2. A conditional use permit (CUP) for a maintenance garage. The sale of new and used
vehicles is permitted. City code requires a CUP for service and maintenance garages.
3. Design review (architectural, site, landscape, and lighting plans).
DISCUSSION
Wetland Buffer Variance
Watershed District Approval
A wetland delineation was performed for the Nissan dealershipb A '
ineerin y Advanced Soils and
Engineering. g The watershed district also conducted a delineation of this wetland '
ears ago during t and approximately
four
Y g g a watershed project, and they confer with the submitted delineated marks.
s
After inspection of the wetland, Karl Hammers of
the Ramsey -Washington Metro Watershed
District, stated that grading and filling of the wetland buffer have left parts of the buffer degraded.
In addition, some of the buffer has been overrun b green ash and
- y g buckthorn. Rob Langer, also
of the Ram
sey Washington Metro Watershed District, stated that even though some of
buffer has been degraded, the g the
buffg e wetland is a high quality Class I wetland, particularly the flood
plain wetland to the east of the property. It is beneficial to maintain as much of the surrounding
buffer as possible.
The applicant proposes to grade up to the wetland edge and to reestablish establish an improved
25 -foot -wide wetland buffer. The parking lot will be constructed 25 feet from the wetland's
The applicant is workin with and s edge.
g Sunde Engineering to design and install a subsurface storm water
infiltration system that, will help treat the water prior to being deposited•
. p g into the wetland. This
type of system was also installed at the Volvo dealershiplocated to the •
e south of the Nissan site.
On April 4, 2002, the Ramsey/Washington Metro. Watershed District approved the Kline Nissan
dealership proposal. The watershed district requires only a 75 -foot -wide wetland buffer for Class
1 wetlands, as opposed to the city's required 100 -foot -wide buffer. Therefore, the watershed
district approved a 50 -foot -wide wetland, buffer variance that allows the applicant to remove the
entire buffer and to provide an "improved" 25 -foot -wide buffer with reestablished native
vegetation once the subsurface storm water infiltration system is installed. Refer to watershed
district approval on pages 22 and 23.
Previously Approved Wetland Buffer Variances
October 11, 1999: The city council approved a 75 -foot -wide wetland buffer setback variance for.
the Volvo dealership on Highway 61, located directly to the south of the Nissan site. Ci code
. City
required a 100 -foot -wide buffer. Volvo was required to install a subsurface storm water
infiltration system and plant native vegetation in the 25 -foot -wide buffer.
December 9, 1996: The city council approved a 60 -foot -wide wetland buffer setback variance
for the Winiecki building located at 1420 County Road D, on the east side of the wetland east of
the Nissan site. City code required a 100 -foot -wide buffer.
February 26, 1996: The city council approved a 75 -foot -wide wetland buffer setback variance for
the Lexus dealership on Highway 61, located directly south of the Volvo dealership. City code
required a 100 -foot -wide buffer. Lexus was required to plant native vegetation in the 25 -foot -
wide buffer.
Comparison of Dealerships with Wetland Buffer Variances
DEALERSHIP LOT SIZE
Lexus 3.62 acres
Volvo
Nissan
(Proposed)
2.32 acres
4.71 acres
WETLAND
BLDG SIZE PARKING BUFFER
14,074 s.f. 176 25 -foot
(one story)
14,778 s.f. 88 25 -foot
(one story)
25,502 s.f. 269 25 -foot
(two story)
(Note: The Lexus building is currently 11,000 square feet in size. They are proposing, however,
to add on and increase their square- footage to 14,074 square feet.)
Variance Concerns
The wetland on the proposed Nissan site, a Class 1 wetland, has *characteristics and functions
that are most susceptible to human impacts; they are the most unique type of wetland and have
the highest community resource significance. The 100 -foot -wide wetland buffer is required to
help protect the wetland from human impact.
The applicant's estimate of hardship for the 75 -foot -wide wetland buffer variance is that the site
has wetlands located on two- sides of the property and that without the variance to construct the
parking lot within 25 feet of the wetland the site would be deemed unusable for their intentions of
constructing a new dealership (refer to the attached hardship justification letter on page 24).
Regarding compliance with state law findings for variance approval, staff agrees that the site
might be difficult to develop because of the wetlands, however, staff does not feel that
the
2
Kline Nissan May 20, 2002
wetlands pose a sufficient hardship to warrant the extreme 75 -foot -wide wetland buffer variance
requested.
To demonstrate this, staff has shown on page 25 the remainingland available fo
with various wetland b r development
buffer setbacks. Clearly with no variance a 100 -foot -wide wetland buffer
would render over half of the site unusable. The 50 -foot -wide buffer, however would allow
considerably more land area to be used by the applicant. ' '
Therefore, after much debate, staff has determined that preserving more of the natural wetland
buffer along the northeast side of the property would be a suitable compromise, p se, especially since
the watershed district indicated that the flood plain wetland to the east is particular) sensitive.
Allowing the proposed 25 -foot -wide wetland Y
buffer on the east and south would preserve much
of the applicant's site plan and cause the least disruption to the parking and r
proposed.
p g traffic patterns as
Mr. Hammers of the Watershed District stated that if the cityre a 50 -foot -wide
uires q buffer, it
would be beneficial to grade within 10 feet of the wetland and reestablish 40 feet of the buffer
with native plantings. He said that the additional improved buffer would helpr
protect the wetland.
On May 6, 2002, the planning commission recommended approval of Nissan's s proposed
conditional use permit and wetland buffer variance with the condition that Nissan'
maintain a 50 -
foot -wide wetland buffer along the northeast portion of the site as recommended by staff. At the
meeting Jeff Stearns, Vice President and C.E.O. of Kline Volvo, indicated that he a '
greed with all -
of staff s recommendations except the 50 -foot -wide wetland buffer setback
on the northeast side
of the site. He indicated that the site was very expensive and because of this they would need
every square foot of land they can get.
A new site plan was submitted for review after the planning commission
Construction� p g meeting by R.J. Ryan
(see new site plan on page 26). The new site shows the 50 -foot -wide wetland
t and
buffer setback on the northeast
side of the property. With this alternative the applicant would
lose 29 parking spaces from their originally submitted siteIan for a total
p
comparison, this w � 0 240 For
com
p would be 64 more parking spaces than Lexus of Maplewood (they he
have 176s aces) and 152 more parking spaces than Kline Volvo (they have 88 spaces). The newly
submitted site plan meets the recommendations of staff and the planning '
Mr. Stearns has nota rove p g commission, however,
approved of the change to Kline Nissan's proposal.
Precedent
The city council granted 75 -foot -wide wetland buffer variances for
the neighboring automobile
dealerships. However, each development and variance request should d be considered
separately on its own merits. In the previously
approved dealershipwetland setback variances
the lots were smaller and the d ances,
developments included smaller buildings with less parking.
Therefore, staff feels that the land can be put to g
lot p a reasonable use if the building and/or parking
were decreased in size. Staff agrees that a variance is justified just not the iWith a 50 -foot -wide we I .> >. size requested.
wetland buffer on the northeasterly side, the city will achieve a suitable
balance between determining a "reasonable use of theroe " and '
p p rtY code compliance.
Conditional Use Permit
The proposed 16 -bay maintenance garage meets the findings for CUP approval. (Refer to the
applicant's conditional use permit statement on pages 27 through 29).
Kline3
Nissan
May 20, 2002
Lot Combination
The Nissan site consists of two lots with vacant single-family homes located on them. Prior to
issuance of a building permit, the applicant should combine the two lots into one lot with Ramsey
County.
County Road D Alignment Study
The City of Maplewood is working with URS, engineering consultants to stud the
. g 9 y possible
realignment of County Road D. The intent of the study is to explore the relocation options of
moving County Road D further to the south, away from the 1-694 interchange. The study and
proposed realignment should be complete by Fall 2002. Chuck Ahl, City Engineer, states that
the realignment would take place to the south of the Nissan site and no land would be required
qu ed
from the applicants for the possible realignment.
.Parking
The city's parking ordinance does not clearly define the special parking requirements ments for an
automobile dealership, i.e., parking spaces for automobile inventory. However, using the ratio of
1 space for each 200 square feet of office/showroom, 1 space for every"! 000 square feet of
parts storage, 3 spaces for each service bay, and 1 space per employee, the Nissan site is
required to have 131 parking spaces. The applicant's original site plan shows 269 parking
spaces and the newly submitted site plan shows 240 parking spaces.
Building Design
The proposed building will have a front exterior of flat metal panel wall systems, corrugated
metal panels, and anodized aluminum frames with insulated glass. The sides and rear exteriors
will be rock -face concrete block and EIFS (exterior insulation finish system - a stucco -look
material).
The front and south side of the building will be visible from Highway 61. The south side of the
building has a large expanse of rock -face concrete block, giving the appearance of a very large
e
and plain wall. For this reason, staff recommends that design elements found on the front of the
building also be implemented onto the south- side, including the extension of the flat metalp anel-
wall systems with decorative corrugated metal panels. Much of the north elevation is already
treated decoratively.
After the May 6, 2002, planning commission meeting R. J. Ryan Constructin submitted
south elevation showing five, small square windows along the top portion of the elevation see
new south elevation on page 30). This proposal was submitted due to staff s concerns over the
large rock -face concrete block wall that will be visible from Highway 61. Installing five small
windows breaks up the wall only slightly. Therefore, staff further recommends that additional
design elements be implemented on the south side.
Landscaping
The city's tree preservation ordinance requires that all quality trees removed from the site which
have a trunk diameter of at least 8 inches, be restored one for one u to 10 trees -per acre. Th
p p e
site has 18 large trees, 14 of which will be removed. Therefore, the applicant is only required to
plant -14 trees on the site. The proposed landscape plan shows a total of 35 trees on the site
exceeding the tree preservation requirements.
4
Kline Nissan May 20 2002
The proposed landscaping is acceptable. The applicant has notrovided a turf restoration n plan,
however, for the wetland buffer. This plan should be provided for cityand watershed district
ct
approval before a building permit is issued. Any landscaping and turf establishment within the
highway right-of-way should be subject to MnDOT's approval.
Trash Storage
The code requires that all trash containers be kept in screening enclosures with a close
. .9 _ able
gate. The applicant proposes to keep their trash inside the building. If the later decide to have
g Y ae
outdoor trash storage, they must provide an enclosure with a 100 percent opaque _
ate as
required by code. Staff will monitor this during annual CUP
reviews.
Lighting
The lighting plan meets city requirements and includes 24 parking lot pole lights (25 feet high)_
and 4 wall -pack lights. The maximum light intensity at the property line is .4 foot candles.
Site -Plan Concerns
Vehicle Display Pads
There are six vehicle display pads shown on the site plan in addition to the 269 to 240r
pa long
spaces proposed. Two of the display pads are shown -constructed within the requested 25 -foot -
wide wetland buffer on the south sideq
of the lot. A new site plan should be submitted which
shows that the vehicle display pads do not encroach into the wetland buffer.
Vehicle- Transport Unloading
Unloading on public right-of-way has been a recurring problem with auto dealerships along
ong
Highway 61. Unloading on Highway 61 or County Road D is not allowed and should be
prohibited by a condition of the CUP.
Access
The applicant should install a right -turn lane from Highway61 required for the Volvo as q o and
Lexus dealerships. This lane should be subject to MnDOT's approval.
Police Concerns
Lieutenant Banick expressed concern over the design and location of the '
g e proposed parking lot
for the Nissan proposal. He states that the layout of the parking lot behind the building
. p 9 (ding and the
proximity to a major freeway will promote vehicle theft. Refer to Lieutenant Banick's memo on
page 31.
Other Comments
Engineering: See attached grading and drainage statement onpag es 32 and 33.
Fire Marshal Any tanks being installed must have
proper permits pulled.
p p
Building Official: Proposal looks good. A full plan review will be done whenIan
p s are submitted
for the building permit. Female bathroom should be provided in maintenance garage.
5
Kline Nissan
May 20, 2002
l
COMMITTEE ACTIONS
On May 6, 2002, the planning commission recommended approval of the conditional use permit
and wetland setback variance (75 -foot setback variance along the south portion of the property
and 50 -foot setback variance along the northeast portion of the property).
On May 14, 2002, the community design review board recommended approval of the design of
the proposed dealership.
pp g
RECOMMENDATIONS
1. Adopt the wetland buffer setback variance resolution on pages 34 and 35 approving 9 pp g a
50 -foot -wide wetland buffer variance along the northeast property line and a 75 -foot -wide
wetland buffer variance along the southeast and south. sides of the propertyfor the
proposed Nissan dealership at 3090 and 3110 Maplewood Drive. Approval is based on
the following findings:
Strict enforcement of the code would cause undue hardship because of
circumstances unique to the property and not created by the property owner. The
100 -foot -wide wetland buffer requirement would make development of this site
difficult.
• The variance would be in keeping with the spirit and intent of the ordinance since the
applicant would improve a_ portion of the wetland buffer substantially over its present
state and will treat storm water from the site with a subsurface storm water infiltration
system.
• The city council previously approved similar wetland buffer variances for three
developments near this proposal.
Approval is subject to the applicant doing the following:
a. Dedicating a 50 -foot -wide wetland protection buffer easement alongthe
northeast
lot line and a 25 -foot -wide wetland protection buffer easement along the
remaining wetland edge. This easement shall be prepared .by a land surveyor,
shall describe the boundary of the buffer and shall prohibit any building, mowing,
g,
cutting, filling or -dumping within the buffer.' The applicant shall record this
easement before the city will issue a building permit.
b. Submitting a revised grading plan showing compliance with the required wetland
dedications. The grading plan shall include grading- to within 10 feet, of the
q
wetland edge on the side where the 50 -foot -wide wetland buffer is required, with
restoration of the remaining 40 feet of wetland buffer consisting of native
plantings to be approved by staff and the watershed district (see landscape
requirement below).
C. Submitting a revised landscape plan for the restoration of 40 feet of the wetland -
protection buffer on the northeast side of the site and for the 25 -foot -wide buffer
in the other wetland buffer areas. This plan shall be subject to staff and
watershed district approval. Underground irrigation is required for all landscaped
areas, excluding the wetland protection buffer.
6
Kline Nissan Ma 20 2
y 002
d. Installing city approved signs at the edge of the wetland -protection buffer which
prohibit any building, mowing, cutting, filling or dumping within the buffer.
p 9
e. Submitting a signed maintenance agreement to the Ramsey/Washington Metro
Watershed District and the city for maintenance of the subsurface storm water
infiltration system that accepts responsibility for any necessary maintenance and
upkeep of the system.
2. Adopt the -resolution on pages 36 and 37, approving a conditional usep ermit for a
maintenance garage at the proposed Kline dealership at 3090 and 3110 Maplewood
Drive. Approval is based on the findings required by the code and subject to the
following conditions:
a. All construction shall follow the site plan approved by the city. The director of
community development may approve minor changes.
b. The proposed construction must be substantially started within one year of
council- approval or the permit shall become null and void. The council may
extend this deadline for one year.
C., The applicant shall not load or unload vehicles on public right-of-way.
d. Cars can only be parked on
designated paved surfaces.
g
e. The city council shall review this permit in one year._
3. Approve the plans date-stamped March 5 March 20 April 22 and d May 9, 2002, for the
proposed Nissan dealership at 3090 and 3110 Maplewood Drive, based on the findings
g
required by the code. Approval is subject to the following conditions:
a. Repeat this review in two years if the city has not issued a building permit for
this project.
b. Before getting a buildingermit, the applicant must submit P pp t to staff for approval
the following:
1) Dedicating a 507foot-wide wetland protection buffer easement along the
northeast lot line and a 25 -foot -wide wetland protection buffer easement
along the remaining wetland edge.7his easement shall be prepared by a
land surveyor, shall describe the boundary of the buffer and shall prohibit
any building, mowing, cutting, filling or dumping within the buffer. The
applicant shall record this easement before the city will issue a building
permit. -
2) Submitting a revised grading plan showing compliance with the required
wetland dedications. The grading plan shall include grading to within 10
feet of the wetland edge on the side where the 50 -foot -wide wetland buffer
is required, with restoration of the remaining 40 feet of wetland buffer
consisting of native plantings to be approved by staff and the watershed
district (see landscape requirement below).
7
Kline Nissan May 20, 2002
3) Submitting a revised landscape ape plan for the restoration of 40 feet of t
d protection buffer on the northeasthe
wetland -protection
foot -wide buffer ' side of the site and for the 25-
in the other wetland buffer areas. This
subject to staff and watershedplan shall be
district approval. Underground irri '
required for all landscaped areas excluding the wetland Protection
is
buffer.
4) A revised siteIan showing ing the following revisions:
a) A 50 -foot setback for the parking lot from .the wetland on the
northeast side of the site. The revised •
reconfiguration site plan shall include the
g n of the parking stalls and will ensure that
display pad encroaches into no vehicle
o the required wetland buffer.
b) A right -turn -lane from Highway
MnD � g waY 61 into the site, subject to
OTs approval.
C) A trash enclosure that matches the building in material. This
enclosure shall not be placed in required parking spaces. It must
have a 100 percent opaque closeable gate. If the trash dumpster
is kept inside the building, an outdoor enclosure is not required.
5) Verification that all watershed district special provisions, as indicated on
the watershed district permit,are met prior to issuance of a building or
grading permit for the site.
6) A revised south building elevation showing five windows and a smooth
faced band along the concrete block to align with the windows. The
banding shall also align with the metal panels located on the side. This
revision is subject to staff approval
7) Combine the two parcels (3090 and 3110 Maplewood Drive) into one
parcel with Ramsey County. Proof of lot combination must be submitted
prior to issuance of a building permit.
$) Applicant shall submit to staff for review and a
Plan which designates customer only parking PProval a striped parking
spaces within the site plan.
C. The applicant shall complete the following before occupying the building:
1) Replace any property irons removed because of this construction.
2) Install a reflectorized stop sign at the exit and ahandicap-parking sign for
each handicap accessible parking space.
3) Construct a trash dumpster enclosure to meet code requirements, unless
trash dumpsters are stored indoors.
Kline Nissan
4) Install an in -ground lawn irrigation system for the
the s gatiparking lot islands
sodded areas between the highway and
g Y and the parking lot. Lawn
irrigation in the
right-of-way may be waived if MnDOT
also waived in the wetland will not allow it. It is
buffer area.
E:3
May 20, 2002
5) Post signs identifying the customer and employee parking spaces.
6) Install city. approved wetland buffer signs at the edge of the wetland buffer
easement that notifies that no building, mowing, cutting, filling or dumping
is allowed within the buffer.
d. If any required work is not done, the city may allow temporary occupancy if:
1) The city determines that the work is not essential to the public .health,
safety or welfare.
2) The city receives a cash escrow or an irrevocable letter of credit for the
required work. The amount shall be 150 percent of the cost of the
unfinished work. Any unfinished landscaping shall be completed by June
1 if the building is occupied in the fall or winter or within six weeks if the
building is occupied in the spring or summer.
e. This approval does not include signage.. All proposed signs must comply with the
city's sign ordinance and the applicant must obtain all required sign permits prior
to installation.
f.
All work shall follow the approved plans. The director of community development
may approve minor changes.
Kline Nissan 9 May 20, 2002
REFERENCE INFORMATION
SITE DESCRIPTION
Site Size: 4.71 acres
Existing
Land Use: Single -Family Hames (Vacant)
SURROUNDING LAND USES
North:
County Road D and Interstate 694 (Vadnais Heights)
South:
Wetland and Kline Volvo Dealership South of Wetland (Zoned M-1)
West:
Highway 61
East:
Wetland
PLANNING
Land Use:
M-1 (Light Manufacturing)
Zoning:
M-1 (Light Manufacturing)
Ordinance Requirements
Conditions! Use Permit
Section 36-151(b)(9)(c) requires a CUP for maintenance garages.
Section 36-442(a) states that the city council may approve a CUP, based on nine standards.
Refer to the findings in the resolution on pages 33 and 34.
Variances
Section 36-196(h)(3) of the wetland protection ordinance requires a 100 -foot -wide wetland buffer
for the proposed Kline dealership site.
State law requires that the city council make the following findings to approve a variance from
the zoning code:
1. Strict enforcement would cause undue hardship because of circumstances unique to the
property under consideration.
2. The variance would be in keeping with the spirit and intent of the ordinance.
"Undue, hardship", as used in granting of a property variance, means the in question cannot be
rtY
put to a reasonable use if used under conditions allowed by the official controls. Thepli9 ht of
the landowner is due to circumstances unique to his property, not created by the landowner, and
the variance, if granted, will not alter the essential character of the locality. Economic
considerations alone shall not constitute an undue hardship if reasonable use for thero ertY
exists under the terms of the ordinance.
p p
Kline Nissan 10 May 20 2002
Design Review
Section 25-70 of the city code requires that the community design review board make the
following findings to approve plans:
1. That the design and location of thero osed development •
neighboring, p p elopment and its relationship to
nei
9 g, existing or proposed developments, and traffic is such that•
it will not impair the
desirability of investment or occupation in the neighborhood; that it will not unreasonably
interfere with the use and enjoyment of neighboring,
g g, existing or proposed developments; and
that it will not create traffic hazards or congestion.
2. That the design and location of the Proposed d i •
the surroundingp p development is in keeping with the character of
neighborhood and is not detrimental to the harmonious,
la � monious, orderly and
attractive development contemplated ted by this article and the city's comprehensive municipal
plan. itpal
3. That the design and location of the proposed de •
. p p development would provide a desirable
environment for its occupants, as well as for its neighbors, and t
composition materials g � that it is aesthetically of good
, textures and colors.
APPLICATION DATE
Mr. Kline submitted his complete a plications on April .p pnl 4, 2002. The required 60 -day deadline for
decisions
on this proposal is June 3, 2002.
P1sec31Nissan.2.doc
Attachments:
I. Location Map
2. Zoning Map
3. Land Use Map
4. Site Plan
5. Landscape/Lighting Plan
6. Building Elevations
7. Nissan Dealer Signature Elements
8. Lower Level Floor Plan
9. Upper Level Floor Plan
10. Watershed District Approval Letter dated April 26, 2002
11. Applicant's Narrative Statement for the Variance dated March 5
12. Wetland Setbacks Map , 2002
13: New Site Plan (Submitted 5/9/02)
14. Applicant's Narrative Statement for the Conditional Use Permit date
15. New South Elevation (Submitted 5/9/02 Banick dated Ad March 5, 2002
16. Memo from Lieutenant )
April 25, 2002
17. Memo from Assistant., City Engineer dated April
18. Variance Resolution p f 29, 2002
19. Conditional Use Permit Resolution
Kline Nissan
11
May 20, 2002
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cr °� KLINE NISSANS ImiZICS
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UPPER LEVEL
21 . FLOOR PLANS
Ramsey -Washington Metro
oft
4/26/02
Shann Finwall
City of Maplewood
1830 East County Road B
Maplewood, MN 55 109
Dear Shann,
Attachment 10
1902 East County Road B
District Maplewood, MN 55109
(651)704-2089
fax: (651)704-2092
email: office@rwmwd.org
I am including the documentation you requested regarding the -
. q g g e reasons the Ramsey
Washington Metro Watershed District ranted a buffer variance '
. g ce for the Kline Auto World
project on Highway 61.
The Kline Auto World project has a Protect category wetland (City of Maplewood class
1) on the east and south side of the project. The Watershed District requires a 75 -foot no -
disturb buffer on protect category wetland. The owner of Kline Auto World requested a
variance from this requirement.
The variance was granted for the same reasons as those for the'
Kline Nissan project. The
buffer was highly degraded and offered little benefit for wildlife or buffer and the owner
was willing to install a very effective storm water infiltrations stem
y that will treat storm
water from the site before it is discharged to the wetland. The owner
will also plant a
high-quality wetland buffer consistingof natives species that w' '
p 111 be more beneficial to the
wetland than the degraded buffer that is currentlyadjacent to the
� wetland.
The Watershed Board is concerned about protecting the wetland '
. p g d during construction of
the project and instructed me to include additional provisions t
. p that well need to be
completed before a grading permit is issued. I have enclosed a co '
py of those provisions.
I would appreciates the City's cooperation in not allowing•
any grading to begin on this
project until you have verified that theserovisions have been met.
et.
Please call me if you have any questions or comments.
Sincer 1 ,
f
Karl Hammers
District Technician
22
02-17
Special Provisions
1. The owner shall submit a signed maintenance agreement for the subsurface storm water
infiltration system.
2. An average 75 -foot wide no -disturb buffer shall be maintained between the surrounding
wetland and the proposed site.
On. April 3, 2002 the Watershed Board granted a variance allowing the entire buffer to be removed
provided that a 25 -foot buffer is established with native vegetation after the infiltrations '
g system ss
installed.
3. The silt fence along the wetland edge shall be monofilament.
4. The bottom elevation of the infiltration trenches shall be no lower than two feet above the
water level of the nearby wetland. The water level for this provision shall be considered the
highest elevation along the delineated wetland edge surrounding the site. A survey shall be
conducted to determine this elevation.
On April 3, 2002 the Watershed Board passed a motion requiring the following provisions to be
added to the permit as a result of granting the variance request.
1. A statement shall be placed on the grading plans requiring that the silt fence be 'i
nspected
each morning and any damaged silt fence repaired immediately.
Y
2. Grading sequencing plans shall be submitted that show:
a. How storm water will directed away from the infiltration system until the site is
completely stabilized.
b. How the wetland_ will be protected from sedimentation until the site is completely
_ p Y
stabilized.
23
Attachment 11
KLINE AUTO WORLD
OLDSMOBILE MITSUBISHI SUZUKI NISSAN VOLVO (651) 484-3901
March 5, 2002
City of Maplewood
1830 County Road B East
Maplewood, MN 55109
Attn: Mr. Tom Ekstrand
City Planner
Re: Proposed New Location of Kline Nissan
Dear Mr. Ekstrand:
Please consider our request for setback variance from the wetlands for our proposed new
location on Highway 61 for our Nissan franchise. Due to the limited amount of available
visible land in Maplewood and its proximity to our existing facility and its proximity to our
competitors we have chosen this site, although it is not ideal.
This site is unique because of the wetland on two plus sides of the property. We have
hired R.J. Ryan Construction, Inc., and Sunde Engineering to work with the Ramsey
Washington Watershed District to design a state-of-the-art, dealership for this site, with
keeping in mind the best utilization of the property and still maintaining the regulation of the
WatershedDistrict for ponding and runoff..
Without this variance, this site would be deemed unusable for our intentions of constructing
our new facility.
Please consider our variance request for this site. We look forward to working with the City
of Maplewood and the Ramsey Washington County Watershed District on our attempt to
develop this property. If you have any questions, please do not hesitate to call.
Kline Nissan-let01 city of maplewood
Sincer ly,
Rick Kline
Kline Nissan
24
O'
3
MONUMENT gl
V VERWY qN.
STVLE ANO
LOCATION
VAIN OWER
•Z'
I
EASTING
2 &TUMINOUS
J co"
R= 2789.79
L=13.72
A=0'15'49"
PYLON SiC,N.
VERIFY slzr
STAE Amo
LOCATION
VAIN Oy&Cjt
8612 CURS ANO
GUTTER SIE OCT
2/A1 (TYP.)
hoi
0
Attachment 12
C_ 0 U N T Y R 0 A p •p•
S 89'58'00" E
r opt
1�
NORni � tio� ti
t -SITE PLAN �� �`►
Al sc.izE: ,
25
'--' EOGE Of OfuNEA1E0
%CTLANOS
WETLAND
SETBACKS
40
MONUMENT SIGN,
C.7 VERIFY SIZE.
STYLE AND
LOCATION
WITH OWNER
EXISTING
BITUMINOUS
EDGE 71
J/
R=2789.79
L=12.72
,&--0'15#490
PYLON SIGN,
SIZE:
STYLE AND
LOCATION
WITH OWNER
8612 CURB AND
GUTTER SEE OETAIL
2/Al (Typ.)
T y R 0 A D lop
S 89858$000 E
68.96
.000.
1.00, 4.0
L ':)---'!)F'DELjNEAjED
1 0
—A
W--TLANDS
9
72'17'24
• .\ �:
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-eeeo —M& er
WETLmo-
SETBACK, Typ.
NORTH
—,_
i
A.
�S'T4AN r - 2►
SCALE j%4O
Attachment 13
X
00.)
EDGE OF DELINEATED
j \ \ ` WETLANDS
ss'oft
New Site [:)Ian
26
)0. %ire
N----8612 CURB AND
GUAl (Typ.)TTER SEE DETAIL
2/
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o
OLLAPM SE -0. At Oe 2,0 -
0 ETA Ift, 6/A \
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46d.
EDGE OF DELINEATED
WETLANDS
New Site [:)Ian
26
FROM : R. J . RYAN FAX NO. :651 -Gel -0235. Apr. 26 2002 08 : 24AM P2
Attachment 14
RJR n-
ya
Construction, Inc.
1100 Mendota Heights Road Mendota Heights, MN 55120 (651) 081-0200 Fax (651) 681-0235
March 5, 2002
Mr.Tom Ekstrand
City of Maplewood
Associate Planner
1.83G Easy Courity Road B
Maplewood, MN 53709
Re-: Site Pte. submittaf..
Conditional Use Permit
Kline- N-tssart D.eatership-- State- Highway &T
Dear Tom:
On behalf -Of R.J. Ryan- CoMstruetion-,- Inc., & Kline- Ws-san; the- applicant is requesting- a,
Conditional Use Permit for construction of a Car Dealership and maintenance garage in
assocEatiGn- w[th- the site per. approvaL variance, and watershed. permit approval.
The following responses to the criteria for a conditional use permit are based upon the
site plan package- submitted- ta--th.e CAy of - Maplewood -on- Marc v 4, 20.2, and on- the
grading permit plan set submitted to the Ramsey Washington ton Metro Watershed District
o�ry March -4, 2002.
The. use.- would be -located, designed., mairgained.. constructed and operated e rated toE
be to conformity with the City's comprehensive plan and Code of Ordinances.
The, Existing -zoning is. M -t rnanufactu-riag-.wh�ich at -lows- as an- outright use
car �
dealerships and display lots. The majority of car dealerships on
Highway 61- Dave-as-ar service- to- their customers a- maintenance- facility
specifically Integrated into the car dealership operation.
The properties to the south, N ffhe Volvo, Lexus of Maplewood, currently
y
have.- operational inte.n.ance- garages--a-s- does- the- Toyota Dealership
p
located across Highway 61. The proposed maintenanceare a will
g g
occupy-- approxim-a ety.-1-B; 00()r- sq. ft ofthe proposed tG1, G00- sq. ft facility.
All maintenance Y
e on the vehicles will occur within the structure as required
by Code. The exterior of the maintenance area will be constructed
of the
An Equal opportunity Employer
27
FROM : R. J . RYAN FAX NO. :651-681-0235 Apr . 26 2002 08: 25AM P3
same rock -faced. concrete masonry units- as. -the- showroom and customer
service area, similar to the Volvo Dealership.
2. The use would not change the existing or planned character of the surrounding
g
The proposed use would improve the existingland use from a sub
standard- residential- home- to- ar- lrermanant structure co m atible with an.
applicable �
pp le Design Raviaw Committee and building- codes.
3 The use would not depreciatero ert values.
p p y
The improvement to the s -
lope adjacent to the wet land will eliminate the
erodarble s -lope corrd iorrs and-unde►sirabte round cover. The proposed
grading 9 p p sed
g g plan will improve the water quality, re -vegetate the slope with
h
native and
appropriate grass species, conducive to. an improved wetland
and wildlife habitat.
4. The use: would not involve an activity, process, materials, ls,
_ equrpr»ent or
m&thuds of aperatiorr that wouta1 be dangerous., hazardous
disturbing, 9 ,detrimental,
to bing, or cause a nuisance to an person or •
o . Y p property, because. of excessive
noise, glare, smoke, dust, odor,
fumes, water or air pollution, drainage water run-
offvibaton,. general unsightliness
electncat interference or other nuisances.
The proposed will not involve an of the above activities •
. Y . s due to its location
in- art -1 i -I dtstrict- and -tack of-resfdentiaC pro pe nearby. -
li P p y Theexterior
lights are down cast cut off fixture at a 25' height and will ill
g aminate the
parking lot and display areas.
S. The us* would. generate- Only minimal veNctdar / •
rlC On" tOC"at stmets and WOt11Qt
not create traffic congestion or unsafe access on existinro ar
g p posed suet.
The proposed site plan will only have access from the northbound lanes of
State- Hi9hway- g-1--. SotAhbound- traffrc-ort starte- Highway 6t will not have
access to the site. The entrance to the site will be coordinated with the
Wjhnesota Department of Transportation and will require a driveway
Y
access_ permiL The- location- of the Nissan- dealership was selected based -
upon the traffic already on Highway 81 and the surrounding land uses.
The- ca�cte�hrp-wilt not -adversely affect -the existingtraffic on Highway
- or any. local street._
� Y
28
FROM : R. J. RYAN FAX NO. : 651-6B1-0235 Apr. 26 2002 06: 25AM P4
6. The use would be served- by adequate- public facilities and smices tncludin
streets, police and fine protection, drainage structures, water and sewer systems,
schouta arrcf-,aarks.
The MWCC- has- been contacted- and w ll- allow- conneetkm to- the-- sarr'
rtafy
sewer. Storm drainage from the site has been discussed with the Cit
and wate�rsher� Y
d�• A grading permit and plan set has been submitted to the
watershed for approval.
7. The use would not create excessive additional costs forp c facilities " ' "
es or
sar�ic�e-s: .
No expansion of existing.. public facilities will be required.
8. The use would maximize the
preservation of and incorporate the sites natural
ani- sca ft- features- inta-- the- devatop ment-de- n. si
9
Th a proposed- use- h-ae beer- designed to en�harrce- tyre
� the' -a nd edge and
provide a buffer yard area between the development and the
Tie` e�r�cta P . wetland.
bUe- slopes will be eliminated and a bufferand at a 3:1 slope will"
Y pe .
be created along the entire wetland boundary. The buffer yard. improved
hed district
at no cost to the waters R
.
g The us& Would cause- minima adver ' environreentat-e
$cls:
As- stated,. all --s rmwater w+lf- be contro led- and ch-anneted thro -
crgh ocrttet
structures with appropriate rip rap and erosional/sedimentation cot '
controls in
within tea. Secondly, thg' maintenance garage operations will be located 9 p
n the proposed structure. All maintenance_ operations regarding
P g g.
recycling waste products/oils of the vehicles will be performed to state
building- codes- a-nd-- APGA uliatiafis.
Thank.- you fc- the opportunity you. have-- - 'ver- u -a- to esen-t this- or ott
We I 9t o4 0 al to
look forward to working with the City of Maplewood on this facility. If o
_ p y y u have any
questions- please- dorft-ftesitate to calf:
J g-sg
One se 1.1 USe- t -
Sincerely,
.lack -Grotkin
Vice President
29
Attachment 15
WALL SYSro+ (I)SOUTH ELEVATION
A4 ScuE 1/s - -o
30
H --BAY
E wow
IG cuss
New, South
Elevation
Attachment 16
MEMO
To: Shaun Finwall, Associate Planner
From: Lieutenant John Banick-1'ri
Subject: PROJECT REVIEW - Kline Nissan Car Dealership
Date: April 25, 2002
I have reviewed the attached project proposal. It should be noted that I am
extremely concern about the design and location of the parking lots in this proposal.
I believe that the location of this development within our City, the design /layout of
the parking lots, and proximity to a major freeway will promote vehicle theft and
theft from vehicle calls.
Currently, our automobile dealerships generate a fair amount of police activity for
our department. However, it is not only the increase in calls for service that concerns
me. It is also the inability to effectively police this proposed location.
The parking lot areas in this proposal would also be hidden from normal traffic on
Highway 61. Therefore, removing citizens as an effective crime prevention tool.
I showed these plans to a veteran police sergeant, police officer, and dispatcher who
have many years of law enforcement experience. They all concurred that this
location and design encouraged criminal activity.
The plan seems to include an excellent lighting plan that should help to reduce the
amount of criminal activity, however, based on the above concerns I recommend that
this design be denied.
cc: Chief Winger
Deputy Chief Thomalla
Lieutenant Rabbett
31
Attachment 17
Kline Nissan — Engineering Plan Review
Maplewood Engineering Department
Chris Cavett, April 29, 2002
Storm Water Management/ Storm Water Treatment:
Summary:
The storm. water management plan is very similar to the system at the nearby Volvo
dealer. The system is designed as an innovative system of "hidden" subsurface storage
g
and infiltration basins. The applicant has worked extensively with the watershed ' in the
development of the storm water management system. In fact this is an example of
alternatives that fully developed sites can use in the future.
The concepts and intent of the storm water management design are good and because the
applicant has worked closely with the watershed, we do not intend to comment or review
the plan in extensive detail. Below are the requirements the City of Maplewood has:
1. Applicant shall submit runoff calculations to the Maplewood Engineering department
before final approval of the site plan.
2. The applicant, their contractor and their engineer shall ensure that the erosion and
sediment control practices are being strictly used and maintained during construction
as failure to do so will risk the integrity of the design and the applicant's investment
in this type of system.
I Applicant shall submit an "Annual" maintenance record of the system, as part of their
annual CIP review process. The "Trap" catch basins and manholes will require
regular cleaning and sediment removal to maintain the integrity of the drainage
system. Again failure to properly maintain the system will jeopardize the integrity of
the design and applicant's investment in this type of system.
Grading and Erosion Control:
Summary • -
There is grading being proposed within the required wetland buffer, (as defined by
ordinance). It is left up to opinion whether the intent of the wetland buffer is being met.
From an engineering standpoint, a variance to the buffer requirement is justifiable, but to
what extent is the question to be answered. The drainage system design as proposed will
have less impact on the wetland than a conventional drainage design. A properly restored
native upland buffer should be planted in the remaining buffer area.
1. The applicant shall submit a detailed "Native" landscaping plan for all areas within
the wetland buffer area. The plan shall be approved by the Ramsey -Washington
Metro Watershed District. All buffer work shall be completed within 14 -days of final
32
grading. Final grading shall not be approved by the city until all buffer planting. and
landscaping work is completed and approved by the watershed.
Utilities
1. Coordinate all water main work with the St. Paul Regional Water Services.
2. Obtain permit from the Metropolitan Council of Environmental Services for sewer
service connection to the existing. MCES Interceptor. The City of Maplewood also
requires a sewer service permit. The City of Maplewood permit will not be issued
until the applicant has obtained a permit from MCES.
Driveways and Streets
1. The applicant will be required to obtain an approval and an access permit from
Mn/DOT.
33
Attachment 18
VARIANCE RESOLUTION
WHEREAS, Rick Kline, of Kline Auto World, applied for a variance from the zoning
ordinance.
WHEREAS, this variance applies to properties at 3090 and 3110 Maplewood Drive. The
property identification numbers are 03-29-22-22-0002 and 03-29-22-22-0003. The legal
description is:
Tract "A", Registered Land Survey No. 15, on file in the office of the Registrar of Titles within
and for said County, except that part lying easterly of a line beginning at a point on the north
line of said Tract 1494.91 feet west of the northeast corner of said Tract; thence
southeasterly at an angle of 56 degrees, 43 minutes with said north line 445.39 feet; thence
at an angle of 79 degrees 39 minutes to the right 188.7 feet to a point on the south line of
said Tract 1303.88 feet west from the southeast corner of said Tract, Ramsey County,
Minnesota. Torrens Certificate Number: 171003.
WHEREAS, Section 36-196(h)(3) of the wetland protection ordinance requires a 100 -foot -
wide wetland buffer.
WHEREAS, the applicant proposed a 75 -foot -wide wetland buffer.
WHEREAS, the city council approved a wetland buffer variance ranging from a 50 -foot -wide
buffer on the northeast side of the property to a 75 -foot -wide buffer on the south and southeast
sides of the site.
WHEREAS, the history of this variance is as follows:
1. On May 6, 2002, the planning commission recommended that the city council approve
this variance.
2. The city council held a public hearing on May 28, 2002. City staff published a notice in
the Maplewood Review and sent notices to the surrounding property owners as required
by law. The council gave everyone at the hearing an opportunity to speak and present
written statements. The council also considered reports and recommendations from the
city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described
variance for the following reasons:
1. Strict enforcement of the code would cause undue hardship because of circumstances
unique to the property and not created by the property owner. The 100 -foot -wide
wetland buffer requirement would make development of this site difficult.
2. The variance would be in keeping with the spirit and intent of the ordinance, since the
applicant would improve a portion of the wetland buffer substantially over its present
state and will treat storm water from the site with a subsurface storm water infiltration
system.
34
3. The city council previously approved similar wetland buffer variances for three
developments near this proposal.
Approval is subject to the applicant doing the following:
1. Dedicating a 50 -foot -wide wetland protection buffer easement along the northeast lot line
and a 25 -foot -wide wetland protection buffer easement along the remaining wetland
edge. This easement shall be prepared by a land surveyor, shall describe the boundary
of the buffer and shall prohibit any building, mowing, cutting, filling or dumping within the
buffer. The applicant shall record this easement before the city will issue a building
permit.
2. Submitting a revised grading plan showing compliance with the required wetland
dedications. The grading plan shall include grading to within 10 feet of the -wetland
edge on the side where the 50 -foot -wide wetland buffer is required, with restoration of
the remaining 40 feet of wetland buffer consisting of native plantings to be approved by
staff and the watershed district (see landscape requirement below).
3. Submitting a revised landscape plan for the restoration of 40 feet of the wetland -
protection buffer on the northeast side of the site and for the 25 -foot -wide buffer in the
other wetland buffer areas. This plan shall be subject to staff and watershed district
approval. Underground irrigation is required for all landscaped areas, excluding the
wetland protection buffer.
4. Installing city approved signs at the edge of the wetland -protection buffer which prohibit
any building, mowing, cutting, filling or dumping within the buffer.
5. Submitting a signed maintenance agreement to the Ramsey/Washington Metro
Watershed District and the city for maintenance of the subsurface storm. water infiltration
system that accepts responsibility for any necessary maintenance and upkeep of the
system.
The Maplewood City Council adopted this resolution on
35
Attachment 19
CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, Rick.Kline, of Kline Auto World, applied for a conditional use permit for a motor
vehicle maintenance garage as part of a new Nissan dealership;
WHEREAS, this permit applies to properties at 3090 and 3110 Maplewood Drive.. The
property identification numbers are 03-29-22-22-0002 and 03-29-22-22-0003. The legal
description is:
Tract "A", Registered Land Survey No. 15, on file in the office of the Registrar of Titles within
and for said County, except that part lying easterly of a line beginning at a point on the north
line of said Tract 1494.91 feet west of the northeast corner of said Tract; thence
southeasterly at an angle of 56 degrees, 43 minutes with said north line 445.39 feet; thence
at an angle of 79 degrees 39 minutes to the right 188.7 feet to a point on the south line of
said Tract 1303.88 feet west from the southeast corner of said Tract, Ramsey County,
Minnesota. Torrens Certificate Number: 171003.
WHEREAS, the history of this conditional use permit is as follows:
1. On May 6, 2002, the planning commission recommended that the city council approve
this permit.
2. On May 28, 2002, the city council held a public hearing. The city staff published a notice
in the paper and sent notices to the surrounding property owners. The council gave
everyone at the hearing a chance to speak and present written statements. The council
also considered reports and recommendations of the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described
conditional use permit based on the building and site plans. The city approves this permit
because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the city's comprehensive plan and code of ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values..
4. The use would not involve any activity, process, materials, equipment or .methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not
create traffic congestion or unsafe access on existing or proposed streets.
36
6. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools and
parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and
scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1.. All construction shall follow the site plan approved by the city. The director of community
development may approve minor changes.
2. The proposed construction must be substantially started within one year of council
approval or the permit shall become null and void. The council may extend this deadline
for one year.
3. The applicant shall not load or unload vehicles on public right-of-way.
4. Cars can only be parked on designated paved surfaces.
5. The city council shall review this permit in one year.
The Maplewood City Council adopted this resolution on
37
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
MONDAY, MAY 69 2002
c. Kline Nissan Vehicle Dealership — 3100 Maplewood Drive
Ms. Finwall said Rick Kline, of Kline Auto World, is proposing to build a 25,502 square -foot, two-
story Nissan dealership with a 16 -bay automobile maintenance garage. The dealership will be
constructed at 3090 and 3110 Maplewood Drive, which is located at the southeast corner of
County Road D and Maplewood Drive (Highway 61). The site is zoned M-1, Light Manufacturing,
and currently contains two vacant single-family homes.
The applicant is requesting that the city council approve:
1. A 75 -foot wetland buffer variance. The Ramsey/Washington Metro Watershed District
has classified the wetland on the site as a Class 1 wetland. City code requires a 100 -
foot -wide buffer along Class 1 wetlands. The applicant is proposing a 25 -foot -wide
buffer.
2. A conditional use permit (CUP) for a maintenance garage. The sale of new and used
vehicles is permitted. City code requires a CUP for service and maintenance garages.
3. The design plans (architectural, site, landscape, and lighting plans). (This will be
reviewed by the Community Design Review Board on May 14, 2002).
The wetland on the proposed Nissan site, which is a Class 1 wetland, has characteristics and
functions that are most susceptible to human impacts; they are the most unique type of wetland
and have the highest community resource significance. The 100 -foot wetland buffer is required to
help protect the wetland from human impact.
According to Karl Hammers of the Ramsey -Washington Metro Watershed District, grading and
filling have degraded the buffer surrounding parts of the wetland. In addition, some of the buffer
has been overrun by green ash and buckthorn. Rob Langer, also of the Ramsey -Washington
Metro Watershed District, stated that even though some of the buffer has been degraded, the
wetland is a high quality Class 1 wetland, particularly the flood plain wetland to the east of the
property. It is beneficial to maintain as much of a surrounding buffer as possible.
The applicant proposes to grade up to the wetland edge and to reestablish an "improved" 25 -foot -
wide wetland buffer. He would construct the parking lot 25 feet from the wetland's edge. The
applicant is working with Sunde Engineering to design and install a subsurface storm water
infiltration system that will help treat the water prior to being deposited into the wetland. This type
of system was also installed at the Volvo dealership located to the south of the Nissan site.
On April 4, 2002, the Ramsey/Washington Metro Watershed District approved the wetland buffer
variance. The Watershed District approved the applicant's plan to remove the entire buffer and to
provide an improved 25 -foot -wide buffer with reestablished native vegetation after the infiltration
system is installed.
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Regarding compliance with the state law findings for variance approval, staff does not feel that
the wetlands pose a sufficient hardship to warrant the 75 -foot variance requested. They feel that
a lesser variance is justified. Staff has shown on page 24 how much land would lie within a 100 -
foot and a 50 -foot buffer as well as the proposed 25 -foot buffer. Clearly, with no variance, a 100 -
foot buffer would render over half of the site unusable. The 50 -foot buffer, however, would. allow
considerably more land area to be used by the applicant.
With the 50 -foot buffer alternative, the major impact on parking loss would occur along the
northeast side of the site where there are 34 spaces proposed. Staff feels that preserving more
of the natural wetland buffer along this side of the property would be a suitable compromise. It
would be the least disruptive to the site plan while preserving considerably more of the natural
buffer. Mr. Hammers, of the Watershed District, stated that if the city requires a 50 -foot -wide
buffer, it would be beneficial to grade within 10 feet of the wetland and reestablish 40 feet of the
buffer with native plantings. He said that the additional improved buffer would help protect the
wetland. Staff does not find as much of a problem with the proposed 25 -foot buffer on the other
sides. Allowing the proposed 25 -foot buffer on the east and south would preserve much of the
applicant's site plan and cause the least disruption to his parking and traffic patterns as proposed.
With this alternative of requiring a 50 -foot -wide buffer on the northeast side, the applicant would
be left with 235 parking spaces. For comparison, this would be 59 more than Lexus of
Maplewood (they have 176 spaces) and 147 more than Kline Volvo (they have 88 spaces).
The council granted 75 -foot buffer variances for the neighboring auto dealerships. It does not
seem warranted, however, to grant such a large variance again just because the city has done so
before. Variances should be approved based on the circumstances of each individual request
and circumstances. In this case, staff agrees that a variance is justified, but not the size
requested. With a 50 -foot buffer on the northeasterly side, we will achieve a suitable balance
between determining a "reasonable use of the property" and code compliance.
The city's parking, ordinance does not clearly define the special parking requirements for an
automobile dealership, i.e., parking spaces for automobile inventory. However, using the ratio for
1 space for each 200 square feet of office/showroom, 1 space for every 1,000 square feet of
parts storage, 3 spaces for each service bay, and 1 space per employee, the Nissan site is
required to have 131 parking spaces. The applicant proposes 269 parking spaces.
The proposed building will have a front exterior of flat metal panel wall systems, corrugated metal
panels, and anodized aluminum frames with insulated glass. The sides and rear exteriors will be
rock -face concrete block and EIFS (exterior insulation finish system — a stucco -look material).
The front and the south side of the building will be visible from Highway 61. The south side of the
building has a large expanse of rock -face concrete block, giving the appearance of a very large
and plain wall. For this reason, staff recommends that design elements found on the front of the
building also be implemented onto the south side, including the extension of the flat metal panel
wall systems with decorative corrugated metal panels. Much of the north elevation is already
treated decoratively.
Unloading on public right-of-way has been a recurring problem with auto dealerships along
Highway 61. Unloading on Highway 61 or County Road D is not allowed and should be prohibited
by a condition of the CUP.
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The applicant should install a right -turn lane from Highway 61 as required for the Volvo and Lexus
dealerships. This lane should be subject to MnDOT's approval.
Commissioner Ledvina said the plans show a delineation of the wetland but he did not find
anything that described who had completed the delineation and when it was done.
Ms. Finwall said Sunde Engineering conducted the wetland delineation as well as the Watershed
District confirming the engineering firm's delineation.
Commissioner Ledvina asked if it is indicated on Sunde's site plan dated August of 2001?
Ms. Finwall said she would have to verify that information.
Commissioner Ledvina asked staff if they had any information on the fluctuation of the water level
in the pond adjacent to the wetland? It appears that it is 871 feet but it is hard to tell in terms of
what the existing water level is. The reason for his question is he is concerned about the effect of
ground water on the seepage design for the storm water plan.
Chuck Ahl, city engineer, said based on the information on this plan, staff has relied on the
Watershed District for a lot of the technical expertise. Mr. Ledvina brings up a point with
infiltration types of devices. Staffs review, in coordination with the Watershed District, indicated
that the water levels in this area are at 871 feet. However, if you look at the overall specifics of
the infiltration types of devices, they are extremely wide at points up to 20 -feet wide and only 5
feet of depth. The bottom being down at 876 feet so staff is talking about some shallow area
infiltration devices that will be using probably only 3 or 4 feet in there but with the extra width the
infiltration will occur.
Commissioner Ledvina said looking at the drawings he sees 869.5 feet as the base elevation of
the infiltration zones and they are 4Y2 feet by 20 feet as indicated.
Mr. AN said one of the conditions of the Watershed District as well was that the bottom elevation
of the infiltration trench should be no lower than two feet above the water level of nearby
wetlands. Staff feels the extra width and the extensive length of those infiltration trenches creates
a very solidly engineered plan and it is reasonable to assume it will function well.
Chairperson Rossbach asked what were the wetland buffers before the current buffers were put
in place?
Mr. Roberts said he believed either 10 or 20 feet.
Commissioner Ledvina said in the engineering memorandum on page 28 of the staff report there
is reference to the Lexus Dealership. He thinks it should be the Volvo Dealership with the similar
type of infiltration system. Is this correct?
Ms. Finwall said correct, the Volvo Dealership has the infiltration system.
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Jeff Stearns, who is the Vice President and C. E.O. of Kline Volvo and resides at 2052 Boulder
Road in Chanhassen, addressed the commission. Four years ago when he came to Maplewood
to build the Volvo dealership, they dealt with the setbacks and the parking issues of the
dealership, so he is familiar with how the process works. Everything is fine with him except for
the recommended increased setbacks. He has lived up to his word over the last four years by
putting in an award winning infiltration system in the Volvo building. He is concerned as the
commission is about the wetlands. He is also concerned about some issues that came up four
years ago. One is the size of the dealership and how they were operating back then, i.e. parking
on the grass.
Mr. Stearns said they have now improved on the parking situation. They have had one violation
that was only a warning and they have not had a violation on the parking for the past four years.
He would like to mention that the current facility is on the same acreage that he is moving this
dealership to. For the amount of money he spent for that property he needs every bit of square
footage that he can get. As far as the setbacks, another issue that came up a few years ago is
unloading cars off the trucks and keeping them off of Highway 61. He is just as upset about the
unloading of vehicles as everyone else because he lives and breathes next to Lexus and he
knows what congestion that can cause when those trucks unload there. Number one, they go
flying by his dealership and don't stop. The way the current plans of the new building are they
need those setbacks to be at 25 feet to the wetland because those trucks are going to come in on
the front side. They have set it up so the trucks can pull around so they would never have to
unload on Highway 61. Part of the issue for him at this meeting is the setback issue.
As far as the other issues with the car dealership, he has gotten Nissan to approve two beautiful
entryways into the facility. One will face Highway 61 and there will be another one that will face
Highway 694 or County Road D. With a car dealership, display is very important and that gets
him back to the setbacks. The frontage of the building will be off of Highway 61 and County Road
D and the setback is very concerning to him.
Mr. Stearns said, he noticed that the Watershed District approved the 25 -foot setback. They are
the experts so he is going by what they said, no offense to staff. He knows there has been some
comparison with the Lexus dealership and with Volvo as far as the size of the building. It is a two-
story building so that does add square footage, but Nissan is a higher volume franchise than
Lexus or Volvo. They sell twice as many Nissan cars as those two dealerships. He wishes he
could afford all the property that the Toyota dealership has. He wants to live up to his promise
that he gave four years ago. He does not want to park cars on the grass, he wants to be a good
neighbor so he just asks that the commission take a look at the setback. He agrees with Ms.
Finwall with the appearance of the south side of the building. He has discussed possibly putting
windows on that side of the building above the service area. This would"bring more light into the
service area and it would be a better working environment for the techs inside.
Commissioner Ledvina asked Mr. Stearns if they have had any issues with maintaining the storm
water management system at the Volvo dealership? He is interested in how that has worked out.
Mr. Stearns said the system has worked fabulous. The requirements that were made by the city
to have the dealership maintain and clean the system have worked out fine. They have been
checked once and it has been cleaned twice. It is an award winning system and a number of
other cities have looked at this system. It is fabulous at protecting the wetlands and the property.
Planning Commission -5-
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Commissioner Dierich asked staff if they could comment on Lieutenant Banick's report?
Ms. Finwall said Lieutenant Banick had some concerns about the design of the parking lot. He
believes that the location of this development and the proximity to the freeway will promote
vehicle theft. The automobile dealerships generate a fair amount of police activity for the police
department.
Commissioner Dierich asked if staff made any changes or suggestions with this plan based on his
report?
Ms. Finwall said staff did not require any changes. The memo is intended to inform the planning
commission of the police concerns.
Commissioner Dierich said she wanted to thank the staff for the excellent job they did on this
report. To date it is the most complete and thorough job she has seen on a planning commission
report.
Commissioner Ledvina stated he has strong concerns about the wetland delineation. In his
experience he has found that wetland delineations usually follow contours, this map shows a
wetland elevation as high as 876 feet in the southwest corner of the project.
On the northeast side of the site it shows an elevation that is 871 feet and is not delineated as a
wetland. He is having a hard time understanding how this was delineated in this way. He
understands that the process also involves determination of vegetation and that is a significant
element. He would suggest that a major part of the eastern part of the site, essentially the
wetland delineation, is theroperty line. From what he sees, the wetland goes well into the
p
property along the east'side. He is having a hard time rectifying what he sees on the ground and
the map and what he sees as the edge of the delineated wetland. He says he will be skeptical
until he can see a professional report that shows him the level of expertise that was involved in it.
Jack Grotkin, Vice President of RJ Ryan Construction at 1100 Mendota Heights Road in Mendota
Heights, addressed the commission. Mr. Grotkin said the actual delineation was performed by
Advanced Soils and Engineering. The survey is done after the delineation is marked and is done
by a soils company along with a geologist. They go out and look at the soils and grasses and not
just the elevations. Once a registered engineer marks them, the flags are put onto the survey,
which was done by Sunde Engineering. It is actually two different companies that performed the
wetland delineation and his company has the report.
Chairperson Rossbach asked staff what the Watershed District does?
Mr. AN said the Watershed District's role in the city's area is to review and monitor those reports.
They send technicians out. Because of the quality of the wetland they will confirm that and take
spot checks. Rather than have a duplicate service, city staff relies on the Watershed District for
that wetland analysis. The city does not have that type of expertise on staff.
Mr. AN said the Watershed District has hydrologists on staff and they do delineations. They
enforce the wetland conservation act laws, which govern wetlands in our area. In this case the
city is relying on their expertise to say this is the edge of the delineated wetland and that this
buffer is appropriate.
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Chairperson Rossbach asked staff if this is something that has already happened or it would
happen after this gets approved?
Mr. Ahl said staffs understanding is that they have issued preliminary approval of this site plan
pending the special conditions that are in the watershed district permit. They include the
confirmation of the delineation and he assumes that report is currently being reviewed, at the
Watershed District.
Chairperson Rossbach asked staff what happens when they go out to do their final delineation
and they determine it is different than the plan submitted. Do we then bump our buffer to follow
whatever they have determined to be the new delineated wetland?
Mr. Roberts said if the Watershed District makes a determination that they do not agree with the
wetland as delineated by the applicant/staff, they would require a change to the setback. If it
shifts five or ten feet and the city requires a 25 -foot buffer, the 25 -foot buffer will have to remain,
whether it shifts one way or the other.
Commissioner Ledvina said he thinks knowing that it was recently surveyed as of last fall helps
him. It also helps that there is a correction process if indeed there is a disagreement on the
actual placement of the wetland line.
Chairperson Rossbach said that Mr. Stearns commented earlier when the two of them were
talking before the meeting that he recognized Mr. Rossbach from four years ago. What he may
or may not remember is that Mr. Rossbach was not happy with the proposal back then. He voted
against it because he felt the city would be giving away too much of the wetland buffer. There has
been a lot of discussion with staff and the commission since then having to do with the buffers.
The commission will be glad when they get done with this stretch of Highway 61 because of the
wetland buffer decisions.
For the record, he commented that he has no problem with staffs recommendation... He is going
to vote for it, but he would not be in favor of reducing the buffer for this project. He still feels very
strongly that the city needs to do as much as possible to protect the wetlands. He has modified
his opinion over the years in accepting more of the Watershed District's thoughts that there is not
a very good buffer there now and the city will get a better buffer out of the deal. The wetland to
the north is the highest class of wetlands and he is not willing to allow any more of a buffer area
be removed than they have to.
Chairperson Rossbach unofficially moved that the city council adopt the wetland buffer setback
variance resolution on pages 31 and 32 of the staff report, approving a 50 -foot wetland buffer
variance along the northeast property line and a 75 -foot wetland buffer variance along the
southeast and south sides of the property for the proposed Nissan dealership at 3090 and 3110
Maplewood Drive. Approval is based on the following findings:
a. Strict enforcement of the code would cause undue hardship because of circumstances
unique to the property and not created by the property owner. The 100 -foot -wide
wetland buffer requirement would make development of this site difficult.
Planning Commission Minutes of 05-06-02
b. The variance would be in keeping with the spirit and intent of the ordinance, since the
applicant would improve a portion of the wetland buffer substantially over its present
state and will treat storm water from the site with a subsurface storm water infiltration
system.
C. The city council previously approved similar wetland buffer variances for three
developments near this proposal.
Approval is subject to the applicant doing the following:
a. Dedicating a 50 -foot wetland protection buffer easement along the northeast lot line and
a 25 -foot wetland protection buffer easement along the remaining wetland edge. This
easement shall be prepared by a land surveyor, shall describe the boundary of the
buffer and shall prohibit any building, mowing, cutting, filling or dumping within the
buffer. The applicant shall record this easement before the city will issue a building
permit.
b. Submitting a revised grading plan showing compliance with the required wetland
dedications. The grading plan shall include grading to within 10 feet of the wetland edge
on the side where the 50 -foot buffer is required, with restoration of the remaining 40 feet
of wetland buffer consisting of native plantings to be approved by staff and the
watershed district.
C. Submitting a revised landscape plan for the restoration of 40 feet of the wetland -
protection buffer on the northeast side of the site and for the 25 -foot buffer in the other
wetland buffer areas. This plan shall be subject to staff and watershed district approval.
Underground irrigation is required for all landscaped areas, excluding the wetland
protection buffer.
d. Installing signs at the edge of the -wetland -protection buffer which prohibit any building,
mowing, cutting, filling or dumping within the buffer.
e. Submitting a signed maintenance agreement to the Ramsey/Washington Metro
Watershed District and the city for maintenance of the subsurface storm water infiltration
system that accepts responsibility for any necessary maintenance and upkeep of the
system.
Chairperson Rossbach unofficially moved that the city council adopt the resolution on pages 33
and 34 of the staff report, approving a conditional use permit for a maintenance garage at the
proposed Kline dealership at 3090 and 3110 Maplewood Drive. Approval is based on the findings
required by the code and subject to the following conditions:
a. All construction shall follow the site plan approved by the city. The director of
community development may approve minor changes.
b. The proposed construction must be substantially started within one year of council
approval or the permit shall become null and void. The council may extend this deadline
for one year.
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C. The applicant shall not load or unload vehicles on public right-of-way.
d. Cars can only be parked on designated paved surfaces.
e. The city council shall review this permit in one year.
Commissioner Dierich unofficially seconded. Ayes — Dierich, Monahan-Junek, Rossbach
Nays — Ledvina
Commissioner Ledvina said the reason he voted nay is that he has a concern about the wetland
delineation. That could be alleviated by more information, but at this point he can't vote for it. He
feels that this is the highest quality wetland that the city has and the city has to do whatever they
can to protect it. The site plan actually shows activities within the buffer, like the displaying of
cars. Although he realizes that staff would prevent the applicant from building those display areas
in the buffer area.
Commissioner Ledvina said he recognizes that the Watershed District has placed a condition on
the construction of the features but he does not know what happens to the site plan if they have
to increase the elevation by two feet perhaps to maintain the separation between the ground
water and the base of those seepage structures. He would commend the applicant for going the
extra mile and making the proposal for the infiltration system, and he thinks it is very appropriate
that they do so. More information is necessary for him to make a more informed decision in this
regard.
Chairperson Rossbach said this is an unofficial vote and this is strictly for information for the city
council. They will make the decision at their meeting on Tuesday, May 28, 2002.
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, MAY 14, 2002
VI. DESIGN REVIEW
a. Kline Nissan Automobile Dealership — 3090 and 3110 Maplewood Drive
Ms. Finwall said Rick Kline, of Kline Auto World, is proposing to build a 25,502 -square -
foot, two-story Nissan dealership with a 16 -bay automobile maintenance garage. The
dealership will be constructed at 3090 and 3110 Maplewood Drive (Highway 61). This
site is zoned M-1, Light Manufacturing, and currently contains two vacant single-family
homes.
The applicant is requesting that the city council approve:
1. A 75 -foot -wide wetland buffer variance. The Ramsey/Washington Metro
Watershed District has classified the wetland on the site as a Class 1 wetland.
City code requires a 100 -foot -wide wetland buffer along Class 1 wetlands. The
applicant is proposing a 25 -foot -wide wetland buffer.
2. A conditional use permit (CUP) for a maintenance garage. The sale of new and
used vehicles is permitted. City code requires a CUP for service and
maintenance garages.
3. Design review (architectural, site, landscape, and lighting plans).
The applicant proposes to grade up to the wetland edge and to reestablish an
"improved" 25 -foot -wide buffer. The parking lot will be constructed 25 feet from the
wetland's edge. The applicant is working with Sunde Engineering to design and install a
subsurface storm water infiltration system that will help treat the water prior to being
deposited into the wetland. This type of system was also installed -at the Volvo
dealership located to the south of the Nissan site.
On April 4, 2002, the Ramsey/Washington Metro Watershed District approved the Kline
Nissan dealership proposal. The watershed district requires only a 75 -foot -wide
wetland buffer for Class 1 wetlands, as opposed to the city's required 100 -foot -wide
buffer. Therefore, the watershed district approved a 50 -foot -wide wetland buffer
variance that allows the applicant to remove the entire buffer and to provide an
"improved" 25 -foot -wide -buffer with reestablished native vegetation once the subsurface
storm water infiltration system is installed.
After much debate, staff had determined that preserving more of the natural wetland
buffer along the northeast side of the property would be a suitable compromise,
Community Design Review Board 2
Minutes 5-14-2002
especially since the watershed district indicated that the flood plain wetland to the east
is particularly sensitive.
Ms. Finwall said allowing the proposed 25 -foot -wide wetland buffer on the east and
south would preserve much of the applicant's site plan and cause the least disruption to
the parking and traffic patterns as proposed.
R.J. Ryan Construction submitted a new site plan for review after the planning
commission meeting. The new site plan shows the 50 -foot -wide wetland buffer setback
on the northeast side of the property. With this alternative, the applicant would lose 29
parking spaces from their originally submitted site plan, for a total of 240. For
comparison, this would be 64 more parking spaces than the Kline Volvo dealership,
(they have 88 spaces). The newly submitted site plan meets the recommendations of
staff and the planning commission. However, Mr. Stearns, the Vice President and
C.E.O. of Kline Volvo has not approved of the change to Kline Nissan's proposal.
On May 6, 2002, the planning commission recommended approval of Nissan's
proposed conditional use permit and wetland buffer variance with the condition that
Nissan maintain a 50 -foot -wide wetland buffer along the northeast portion of the site as
recommended by staff. At the meeting, Mr. Stearns, indicated that he agreed with all of
staffs recommendations except the 50 -foot -wide wetland buffer setback on the
northeast side of the site. He indicated that the site was very expensive and because of
this they would need every square foot of land they would get.
The city's parking ordinance does not clearly define the special parking requirements for
an automobile dealership, i.e., parking spaces for automobile inventory. However,
using the ratio of 1 space for each 200 square feet of office/showroom, 1 space for
every 1,000 square feet of parts storage, 3 spaces for each service bay, and 1 space
per employee, the Nissan site is required to have 131 parking spaces. The applicant's
original site plan shows 269 parking spaces and the newly submitted site plan shows
240 parking spaces.
Thero osed building will have a front exterior of flat metal panel wall systems,
p p
corrugated metal panels, and anodized aluminum frames with insulated glass. The
sides and rear exterior will be rock -face concrete block and EI FS (exterior insulation
finish system — a stucco -look material).
The front and south side of the building will be visible from Highway 61. The south side
of the building has a large expanse of rock -face concrete block, giving the appearance
of a very large plain wall. For this reason, staff recommends that design elements
found on the front of the building also be implemented onto the south side, including the
extension of the flat metal panel wall systems with decorative corrugated metal panels.
Much of the north elevation is already treated decoratively.
After the May 6, 2002, planning commission meeting, R.J. Ryan Construction submitted
a new south elevation showing five, small square windows along the top portion of the
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elevation. This proposal was submitted due to staffs concerns over the large rock -face
concrete block wall that will be visible from Highway 61.
Installing five small windows breaks up the wall only slightly. Therefore, staff further
recommends that additional design elements be implemented on the, south side.
The city's tree preservation ordinance requires that all quality trees that have a trunk
diameter of at least 8 inches be removed from the site, be restored one for one up to 10
trees per acre. The site has 18 large trees, 14 of which will be removed. Therefore, the
applicant is only required to plant 14 trees on the site. The proposed landscape plan
pp Y
shows a total of 35 trees on the site, exceeding the tree preservation requirements. The
applicant has not provided a turf restoration plan for the wetland buffer. This plan
should be submitted to the city and the watershed district prior to issuance of a building
permit.
The lighting plan meets city requirements and includes 24 parking lot pole lights (25 feet
high) and 4 wall -pack lights. The maximum light intensity at the property line is .4 -foot
candles.
There are six vehicle display pads shown on the site plan in addition to the 269 to 240
parking spaces proposed. Two of the display pads are shown constructed within the
requested 25 -foot -wide wetland buffer on the south side of the lot. A new site plan
should be submitted which shows that the vehicle display pads do not encroach into the
wetland buffer.
Chairperson Ledvina said the the wetland variance represents a land use issue and is
not really up for discussion at this meeting. That land use issue was discussed at the.
May 6, 2002, planning commission meeting. He suggested that board members focus
on the design elements.
Board member Olson asked staff about the letter from Lieutenant Banick recommending
this proposal be denied. She asked if staff has spoken with the Maplewood Police
Department?
Ms. Finwall said the police department has concerns because the proposed dealership
is beingconstructed with the building towards the front of the property and most of the
.g
parking in the back. Their concern is that there will be automobile vandalism. It should
be noted that the lighting at Kline Nissan appears to be adequate and the dealership
does not express the same concern. The police department has these same, concerns
at the other dealerships in the city. It is an ongoing problem.
Board member Olson said this relates more to the fact that the city does not have
enough police officers, is that correct?
Ms. Finwall said that could be part of the problem.
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Board member Shankar asked if in addition to the two display units staff was
mentioning, some on -grade parking would also be within the wetland easement that
would have to be taken out?
Ms. Finwall asked if Mr. Shankar was referring to the south portion of the parking lot?
Mr. Shankar said yes.
Ms. Finwall said it does not appear that any of the parking encroaches into the 25 -foot
setback.
Chairperson Ledvina said to clarify there will be two wetland setbacks on this property.
A 50 -foot setback on the northeast property line and all other areas on the south would
be a 25 -foot setback.
Ms. Finwall said that is correct as proposed by staff and recommended by planning
commission.
Chairperson Ledvina asked staff if there are dedicated parking stalls for customer
parking? He knows the board has had issues with this with other car dealerships.
Basically customers don't have enough room to park and the inventory takes all the
parking stalls up. Is there any type of requirement or designation on the site plan that
would. help the board with this?
Ms. Finwall said currently the, applicant does not designate a specific number of
customer parking stalls?
Chairperson Ledvina asked what the staffs opinion is in this regard?
Ms. Finwall said this has been a problem with other dealerships. The inventory was
such that it left little customer parking. However, the applicant is proposing 269 parking
spaces. It was a requirement for Maplewood Toyota that they assign several of their
spaces as customer parking only. If the board would like to add that as a condition that
the applicant assign several parking spaces as customer parking only that would make
sense.
Chairperson Ledvina asked staff what the appropriate . number of customer parking
spaces are?
Ms. Finwall said the city ordinance does not clearly define that so the staff would
probably leave that up to the applicant to decide what their customer Toad would be.
Chairperson Ledvina said perhaps the applicant may have some information on that.
Chairperson Ledvina said it was unclear in the staff report whether the canopy shown
on page 19 is part of the proposal.
Community Design Review Board 5
Minutes 5-14-2002
Ms. Finwall said that was not part of the proposal. She thought the design element
elevations would give board members an idea of what the building would look like but
that canopy is not part of this proposal.
Chairperson Ledvina asked the applicant to address the board.
Mr. Jack Grotkin, the Vice President of R.J. Ryan Construction, Inc., addressed the
commission. Mr. Grotkin said he does not have any color renderings . but he does have
some finish material sheets that were provided by Nissan from their factory prototype.
The entryway is going to have a red ACM material on it that is a fiberglass smooth
panel. g
anelThe lass framing will be silver with a clear- glass in it. The metal panels are a
gray material. The corrugated metal and louvers will match and are just there for an
accent. The EIFS and rock -face block will be painted in a coordinating gray color to
match.
Chairperson Ledvina asked if these metal panels are flat or gloss finish?
Mr. Grotkin said the metal panels are flat and look like brushed aluminum and come
directly from Nissan.
Board member Olson asked if the color scheme is primarily gray and silver with touches
of red?
Mr. Grotkin said correct.
Chairperson Ledvina asked if the metal panels are painted?
Mr. Grotkin said no they are pre -finished metal and are maintenance free.
Chairperson Ledvina asked if Mr. Grotkin could address the issue of providing customer
parking .spaces?
Mr. Grotkin said they don't show any customer parking on this site plan. They did
address customer parking on the Kline Volvo dealership. For that dealership they used
the parking in the front for customer parking. He said there are 12 parking stalls in front
of the building that he would propose as customer parking.
Chairperson Ledvina asked if that would be sufficient?
Mr. Grotkin said he thinks it would be sufficient. He will leave it up to Mr. Kline if more
customer parking stalls should be designated or not.
Chairperson Ledvina asked if the applicant has any concerns regarding the staff report
recommendations?
Mr. Grotkin said other than the 50 -foot wetland setback recommendation he doesn't
have any concerns.
Community Design Review Board 6
Minutes 5-14-2002
Chairperson Ledvina asked the applicant what he would propose to do to modify the
south elevation to reduce the visual impact of that large wall associated with the service
area.
Mr. Grotkin said he had proposed putting the windows on that elevation from the
planning commission meeting recommendation. They could also run a band of single
score block across the wall above or below the windows to break up the rock face block
wall. He said he would ask the architect about that.
Board member Shankar asked about the drainage off the roof.
Mr. Grotkin said- the building will have interior roof drains and there are overflow
scuppers.
Board member Olson asked the applicant how they are going to resolve having the car
pads extend into the wetland area?
Mr. Grotkin said they will either reduce the size of the car pads or eliminate them
entirely. The oblong car pad will be reduced and the round car pad will probably be
eliminated completely.
Board member Shankar said he assumes the cars will be delivered on trucks. How will
the trucks get in and out of the site?
Mr. Grotkin said the trucks can either come off Highway 61 and exit onto County Road
D or enter onto County Road D and exit back onto Highway 61. Part of the concern
with reducing the setback from 25 feet to 50 feet is it tightens that up. It will still work
but it would have been nice to have a 25 -foot wetland setback throughout site.
Board member Shankar asked the applicant if he thought there. would be enough room
to have a semi truck go into the site and unload cars?
Mr. Grotkin said yes there is enough room and they are aware that there will be no
removing of cars on the highway.
Board member Olson said she is curious about the landscape plan.
Mr. Grotkin said they have done a tree mitigation report and they have hired a forester
to make a plan and follow the guidelines. They are removing quite a few trees from this
site but they will be planting new trees.
Board member Olson asked if there will be dedicated vegetation along the wetland
area?.
Community Design Review Board 7
Minutes 5-14-2002
Mr. Grotkin said it will be similar to the Volvo dealership next door with native plantings
in the buffer and an award winning drainage system installed in the parking lot.
Chairperson Ledvina said the major concern for the CDRB is the large expansion of
concrete block on the south elevation. The applicant has made some effort by
incorporating some small windows into that wall. There may be some further
modifications board members may require.
Chairperson Ledvina and board member Shankar discussed various ideas for the south
elevation'of the building to include smooth bands on the large expansion.
Board member Olson asked if final approval of the revised south elevation could be
done with staff approval?
It was determined that a smooth band should be added to align with the windows. The
banding should be approved by the staff prior to issuance of a building permit.
Board member Shankar moved to approve the plans date-stamped March 5, March 20,
April. , any
22d May 9, 2002, for the proposed Nissan dealership at 3090 and 3110
Maplewood Drive, based on the findings required by the code. Approval is subject to
the following conditions:
a. Repeat this review in two years if the city has not issued a building permit for this
project.
b. Before getting a building permit, the applicant must submit to staff for approval
the following:
1. Dedicating a 50 -foot -wide wetland protection buffer easement along the
northeast lot line and a 25 -foot -wide wetland protection buffer easement
along the remaining wetland edge. This easement shall be prepared by a
land surveyor, shall describe the boundary of the buffer and shall prohibit
an building'
mowing, -cuttin filling or dumping within the buffer. The
g g g
applicant shall record this easement before the city will, issue a building
permit.
2. Submitting a revised grading plan showing compliance with the required
wetland dedications. The grading plan shall include grading to within 10
feet of the wetland edge on the side where the 50 -foot -wide wetland buffer
is required, with restoration of the remaining 40 feet of wetland buffer
consisting of native plantings to be approved by staff and the watershed
district.
3. Submitting a revised landscape plan for the restoration of 40 feet of the
wetland -protection buffer on the northeast side of the site and for the 25 -
foot -wide buffer in the other wetland buffer areas. This plan shall be
Community Design Review Board 8
Minutes 5-14-2002
subject to staff and watershed district approval. Underground irrigation is
required for all landscaped areas, excluding the wetland protection buffer.
4. A revised site plan showing the following revisions:
a) A 50 -foot setback for the parking lot from the wetland on the
northeast side of the site. The revised site plan shall include the
reconfiguration of the parking stalls and will ensure that no vehicle
display pad encroaches into the required wetland buffer.
b) A right -turn lane from Highway 61 into the site, subject to MnDOT's
approval.
c) A trash enclosure that matches the building in material. This
enclosure shall not be placed in required parking .spaces. It must
have a 100 percent opaque closeable gate. If the trash dumpster is
kept inside the building, an outdoor enclosure is not required.
5. Verification that all watershed district special provisions, as indicated on
the watershed district permit, are met prior to issuance of a building or
grading permit for the site.
6. A revised south building elevation showing a smooth faced band on the
concrete block to align with the windows. The banding shall also
align with the metal panels located on the side. This revision is
subject to staff approval.
7. Combine the two parcels (3090 and 3110 Maplewood Drive) into one
parcel with Ramsey County. Proof of lot combination must be submitted
prior to issuance of a building permit.
8. Applicant shall submit to, staff for review and approval a striped
parking plan which designates customer only parking spaces within
the site plan.
C. The applicant shall complete the following before occupying the building:
1. Replace any property irons removed because of this construction.
2. Install a reflectorized stop sign at the exit and a handicap -parking sign for
each handicap accessible parking space.
3. Construct a trash dumpster enclosure to meet code requirements, unless
trash dumpsters are stored indoors.
Community Design Review Board 9
Minutes 5-14-2002
4. Install an in -ground lawn irrigation system for the parking lot islands and
the sodded areas between- the highway and the parking lot. Lawn
irrigation in the right-of-way may be waived if MnDOT will not allow it. It is
also waived in the wetland buffer area.
5. Post signs identifying the customer and employee parking spaces.
6. Install city approved wetland buffer signs at the edge of the wetland buffer
easement that notifies that no building, mowing, cutting, filling or dumping
is allowed within the buffer.
d. If any q Y Y required work is not done, the cit may allow temporary occupancy if:
1) The city determines that the work is not essential to the public health,
safety or welfare.
2) The city receives a cash escrow or an irrevocable letter of credit for the
required work. The amount shall be 150 percent of the cost of the
unfinished work. Any unfinished landscaping shall be completed by June
1 if the building is occupied in the fall or winter or within six weeks if the
building is occupied in the spring or summer.
e. This approval does not include signage. All proposed signs must comply with the
city's sign ordinance and the applicant must obtain all required sign permits prior
to installation.
f. All work shall follow the approved plans. The director of community development
may approve minor changes.
. Board member Olson seconded. Ayes — Ledvina, Olson, Shankar
The motion passed.
This item goes to the city council on Tuesday, May 28, 2002.
xx
gen
da Report
To: Mayor and City Council
From: Richard Fursman
Date: 6/24/2002
Re: Hillcrest Redevelopment Partnership
Aa1tNum-ber
Action *0-y Council
Introduction:
The Maplewood City Council has directed City resources be used for the
redevelopment of the Hillcrest Neighborhood. A plan has been developed that will
link redevelopment efforts between the St. Paul East Side and Maplewood. A
developer has been identified for the St. Paul portion of the development. The
Council is requested to consider establishing a relationship with the same
developer for the Maplewood side of the redevelopment area.
The City Council will hear a presentation by Roger Fraley and Matt Anfang of
Centex Corporation on their background in redevelopment and their relationship to
the related project in St. Paul
Background:
The City of St. Paul passed a resolution granting Tentative Developer Status to
Centex Multi -Family Communities, L.P. (Centex) to develop housing in the
Hillcrest Redevelopment area. Centex has submitted a proposal to invest its time,
expertise and money to extensively study the site and develop a conceptual plan
that will detail the economic feasibility of the development.
The City has named Centex as the Tentative Developer for a period of nine months.
During that time period, Centex will develop a plan for City approval.
Centex officials have indicated that they will be present to give the City Council an
overview of their relationship with the City of St. Paul and their role in the project
development.
Council Consideration: Review and consider for adoption the resolution granting
Tentative Developer Status to Centex Multi -Family Communities, L.P.
RESOLUTION ON REDEVELOPMENT OF THE
HILLCREST AREA
WHEREAS, the Metropolitan Council has designated the Hillcrest Area/Village, located in the
City of Maplewood and the City of St. Paul, as part of a Smart -Growth opportunity Site; and
WHEREAS, the City of Maplewood is proceeding with the redevelopment project for the Hillcrest
Area of the City, which consists of approximately 25 acres (hereinafter "site"); and
WHEREAS, Centex Multi -Family Communities, L.P. (hereinafter "Centex"), along with its
affiliated Company, Centex Homes, has substantial development expertise and multi -use redevelopment
projects, including urban villages such as the Upper Landing Project in the City of St. Paul; and
WHEREAS, Centex. Homes is Minnesota's largest homebuilder and has built more than 7,600
homes in the St. Paul/Minneapolis Metro Area since 1978; and
WHEREAS, the City of St. Paul has granted Centex tentative developer status for the Hafners'
site, located within the Hillcrest Area; and
WHEREAS, Centex has proposed to invest its time, expertise and money to extensively study the
site and to be the tool for the City of Maplewood in moving towards a solid master plan that will ensure
continuity and connectivity for both Cities; and
WHEREAS, the redevelopment will expand the housing supply and rejuvenation of the City of
Maplewood;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF MAPLEWOOD, COUNTY
OF RAMSEY, STATE MINNESOTA:
1. That the City of Maplewood hereby grants Centex tentative developer status to the. site for a period
of One Hundred. Eighty Days (180) within such period Centex will complete, at its own costs, the
following:
a. A market analysis of the site;
b. Work with City staff to promote community awareness and to develop a conceptual master
plan for the site; and
C. Enter into negotiations with the City for a redevelopment agreement.
2. That if the City and/or Centex should decide that redevelopment of the site is not feasible, then the
City and/or Centex may terminate the tentative developer status within the One Hundred Eighty
Day (180) period.
Adopted by the City Council on this day of June 2002.
ATTEST:
City Clerk
Mayor of Maplewood
Ayes -
Nayes-
2
AGENDA ITEM
AGENDA REPORT Action by Council
TO: Richard Fursman, City Manager Date
FROM: Charles Ahl Works/City gine Director of Public Works/Ci En Endorsed Engineer Modified .
ed
SUBJECT: White Bear Avenue Improvements at Lydia and Woodlynn, -
Approve Cooperative Agreement with Ramsey County and Project Plans
DATE: June 17, 2002
Introduction
On May 8, 2001, the city council received testimony from residents of Concordia Arms about
their concerns with traffic turning movements at the Lydia Avenue and White Bear Avenue
intersection. The Ramsey County traffic engineer, Dan Soler, presented information on this
intersection along with the White Bear Avenue intersection with Woodlynn Avenue. The city
council authorized a joint project with Ramsey County to investigate potential improvements that
did not negatively impact the flow of traffic on White Bear Avenue.
Background
Ramsey County has been working on plans to add turn lanes on Lydia and on Woodlynn
Avenue that will improve the site distance of turning vehicles. The Lydia Avenue private
driveway from Maplewood Mall will also be impacted. The county staff and city engineering staff
have been working with the mall ownership representatives to arrange an acceptable design for
the turn lanes. Plans are available showing the turn lane improvements. The cost sharing for
the improvement is 50% county and 50% city. The estimated city share is $81,764.48, which is
eligible for state aid reimbursement from our MSAS account.
Issues
A couple of the residents are convinced that the only solution to the problems at the White Bear
Avenue and Lydia Avenue intersection is the installation of a left turn arrow on the signal system.
The county traffic engineer acknowledges that the left turn arrow would benefit the Lydia turning
traffic, but would be at the expense of vehicles traveling on White Bear Avenue. The county
traffic engineer testified that only a few crashes have occurred in the past few years that would
have been prevented by these improvements. He would not support reducing green signal time
to the already congested White Bear Avenue traffic stream. The proposed plans represent an
improvement that the engineer believes will address the Concordia Arm's residents concerns,
although not all of the residents concur with the county traffic engineer.
Recommendation
Staff recommends that the city council approve the cooperative agreement with Ramsey
County and the project plans for the White Bear Avenue Improvements at Lydia and at
Woodlynn, Project 01-08.
RCA
Attachments: Map of Lydia Improvement
Cooperative Agreement available from the City Engineer
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To: Mayor and City Council
From: Richard Fursman
Date:. 6/ 24/ 2002
Re: Council/ Staff Visioning Retreat Notice
IbmiNunilf
Action by Council
Date
Endorsed
Modified
Rejected
This memo is intended to notify the public that a notice of a special council meeting
was missed for the June 13, visioning retreat. It was determined at 11:35 a.m. on the
day of the meeting that proper notice was not posted. Notice is required when a
quorum of the City Council is to meet, even if the meeting has been discussed in a
public forum. The meeting was intended to be a follow-up to the council/ staff
retreat held in April for the purpose of establishing a long-range vision for the city.
Remedies:
I apologize to the Council and City that this error occurred and have initiated a
number of changes in procedures for the proper posting of all required meetings.
Two new backups have been introduced to ensure this unfortunate accident does
not happen again. It is proposed that each agenda have a listing of all known
special meetings of the City Council that will be read before the close of each
council meeting. The agenda will then be posted along with the regular notice.
Re -schedule the meeting:
The error was especially disruptive as the council was prepared to collectively
provide a vision for the community to work toward. I urge the council to schedule
four hours of time for the completion of this effort. The Calendar below indicates
dates that the facilitator, Mirj a Hanson, will be available for the four hour afternoon
session.
JULY
Sun
Mon
Tues
Wed
Thurs
Fri
Sat
1
2
3
4
Independence
Day
5
6
7
8
9
10
11
12
13
1416
ix
17
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18
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BOD Mtg.
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20
21
xx
24
25
26
27
28
x
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1
MEMORANDUM
TO: Richard Fursman, City Manager
FROM: Karen Guilfoile, City Clerk
DATE: June 3, 2002
RE: Alcohol and Tobacco Non -Compliance Penalty — Laber's Liquor
Introduction
Agenda # 4
Action by Council
Date
Endorsed
Modified
Rejected.
Laber's Liquor, located at 1700 D. Rice Street is managed by Arthur Mark Stein and holds both
intoxicating liquor and tobacco licenses.
Background
During the latest round of compliance checks for tobacco and alcohol, Laber's Liquor sold both
tobacco, on December 12, 2001, and intoxicating liquor, on April 25, 2002 to minors. The
individuals that served both the tobacco and alcohol have been issued misdemeanor citations.
In addition to these failures, Laber's Liquor failed alcohol compliance checks on January 11,
2000 and on April 8, 2000. After the second failure in 2000, council imposed a $1,000 fine.
Recommendation
Due to repeated compliance violations, it is recommended that Mr. Stein and his staff attend an
educational class pertaining to alcohol and tobacco compliance. As recommended by Chief
Winger, it is recommended that the license holder be required to join the Minnesota Licensed
Beverage Association (MLBA). Included in the membership, MLBA provides the first training
session at no charge and provides training materials and other information to educate employees
on compliance issues. In addition, a $2,000 fine be imposed for the alcohol violation, a $500
fine for the tobacco violation and a three day suspension of their liquor and tobacco license. It is
also recommended that if a fourth failure of alcohol compliance within a three year period
occurs, an automatic revocation of their intoxicating liquor license would be imposed. Fines
received will be deposited into the general fund.
Applicant was notified and requested to be present.
MEMORANDUM
TO: Richard Fursman, City Manager
FROM: Karen Guilfoile, City Clerk �^
DATE: June 3, 2002
RE: Alcohol Non -Compliance Penalty— Suzanne's Cuisine
Introduction
Agenda # do
Action by Council
Date
RejMea
Suzanne's Cuisine, located in the Maplewood Community Center, 2100 White Bear Avenue, is
licensed to sell intoxicating liquor in the City. On May 17, 2002, Suzanne's Cuisine was
catering a wedding reception. An employee of the Maplewood Police Department that does
controlled buys entered the Community Center reception area and purchased a beer as part of the
compliance checks done by the police department.
The individual working as the bartender has been issued a citation for furnishing alcohol to a
minor, which is a gross misdemeanor.
Recommendation
This is the first liquor violation that has been issued to Suzanne's Cuisine. It is recommended
that a five hundred dollar fine be imposed.
Applicant was notified and requested to be present.
Agenda #
MEMORANDUM
tc --
F
f ,,t :::.
14 o
TO: Richard Fursman, City Manager ` i •
Rejected
FROM: Karen Guilfoile City Cler
DATE: June 3, 2002
RE: Alcohol Non -Compliance Penalty — 5-8 Tavern and Grill
5-8 Tavern & Grill, located at 2289 Minnehaha Avenue, is licensed to sell intoxicating liquor in
the City. On April 24, 2002, an employee of the Maplewood Police Department that does
controlled buys entered the 5-8 Tavern and purchased a beer as part of the compliance checks
done by the police department.
The individual working as the server has been issued a citation for furnishing alcohol to a minor,
which is a gross misdemeanor.
Recommendation
This is the first liquor violation that has been issued to 5-8 Tavern & Grill. It is recommended
that a five hundred dollar fine be imposed.
Applicant was notified and requested to be present.
AGENDA ITEM
AGENDA REPORT Action by Council
Date
�nTO: City Manager l
.
Modified
FROM: Assistant City Engineer Rejected 71'
SUBJECT: Hillcrest Animal Hospital Water Main Improvements, City. Project 01-28; Resolution
Approving Plans and Advertising for Bids
DATE: June 17, 2002
Introduction/Summary
Finalp lans and specifications for the above referenced project have been completed by the city's
consultant URS, and are ready to be advertised for bids. The city council will consider approving the
plans and authorizing the advertising for bids.
Thero osed bid opening for this project is scheduled for 10:00 a.m. Friday, July 12, 2002. Award of
p p p 9
bids would be considered by the city council at the July 22, 2002, city council meeting.
Background
Duringthe feasibility investigations for this project, there were a number of issues that surfaced. This
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area has a considerable amount of undeveloped property and lacks an important loop in the water main
system. The area also borders the City of Vadnais Heights, which has proposed water main project in
their masterIan along County Road D. Ultimately what was decided following meetings and
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conversations between Vadnais Heights, Maplewood and St. Paul Regional Water Services, was:
1. The' City p of Ma lewood/St. Paul Regional Water Services would construct the crossing of T.H. 61 during this project to provide water to the Hillcrest Animal Hospital.
2. In the future Maplewood and Vadnais Heights would have independent systems and construct dual
mains along County Road D. Some savings might be experienced if both cities are able to
coordinate a joint trenchingproject along County Road D. Other water main improvements would
be done as future development occurs in this area.
Thep lans that have been prepared are for the installation of water main from east to west under
T.H. 61 and across a portion of the north frontage of the Hillcrest Animal Hospital's property.
Budget Impact
ThisJro'ect will be financed through assessments and contribution from St. Paul Regional Water
p
Services.
Recommendation
It is recommended that the city council approve the attached resolution Approving Plans and
Advertising for Bids for the Hillcrest Animal Hospital Water Main Improvement, City Project 01-
28.
CMC
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Attachments: Resolution
Site Map
RESOLUTION
APPROVING PLANS
ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the city council on April 22, 2002, plans and
specifications for Hillcrest Animal Hospital Water Main Improvements (T.H. 61 and County Road D),
Project 01-28, have been prepared by (or under the direction of) the city engineer, who has presented
such plans and specifications to the council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. Such plans and specifications, a copy of which are attached hereto and made a part
hereof, are hereby approved and ordered placed on file in the office of the city clerk.
2. The city clerk shall prepare and cause to be inserted in the official paper and in the
Construction Bulletin an advertisement for bids upon the making of such improvement under such
approved plans and specifications. The advertisement shall be published twice, at least ten days before
the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly
opened and considered by the council at 10 a.m., on the 12th day of July, 2002, at the city hall and that
no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check
or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid.
3. The city clerk and city engineer are hereby authorized and instructed to receive, open,
and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The
council will consider the bids, and the award of a contract, at the regular city council meeting of July 22,
2002.
VADMAJS
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WATER MAIN EXTENSION
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City of Maplewood
DEPARTMENT OF PUBLIC WORKS COUNTY ROAD D
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T� 1830 East County Road B WATER MAIN EXTENSION
Maplewood, Minnesota 55109 CP
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URS---- EXHIBIT 1
PROJECT LOCATION MAP
AGENDA REPORT
TO: City Manager
)e&�
FROM: Human Resource Director
RE: Retiree Health Savings Plan
DATE: June 6, 2002
AGENDA NO. , it
Action by Council
Date.. Ma
Endorsed
Modified
Rejected
In early May, the City Council approved the concept of a new benefit for
employees called a Retiree Health Savings Plan and authorized us to work out
the administrative details and negotiate individual plans with the respective
employee groups. The non-union employees are the first to have developed a
detailed plan that would apply to that group. The individual bargaining units are
discussing other plans and we will continue to work with them throughout the year
during our regular contract bargaining. One of the nice things about this benefit is
that each group can develop unique features that best meet the desires of the
group.
As you will recall a Retiree Health Savings Plan will provide a method by which
employees can make tax-free contributions to an account for retiree medical
expenses. An RHS plan is similar to deferred compensation and 401 (k)
accounts. Contributions to RHS plans are made with pre-tax dollars. Employees
control how the money is invested and the account grows on a tax-free basis.
Money withdrawn from accounts is tax-free when used for certain expenses such
as medical insurance premiums.
To implement this plan, the City will need to adopt two general documents: 1) An
Integral Part Trust, and 2) an Employee Welfare Plan. These documents
establish the backbone for the new benefit. It will allow the City to put the
individual plans in place and retain the tax-exempt status of the plans.
RECOMMENDATION
It is recommended that the City Council (1) adopt the attached Integral Part Trust
document and (2) adopt the attached Retiree Welfare Benefit Plan entitled
"Retiree Medical and Dental Expense Reimbursement Plan."
City of Maplewood
Integral Part Trust
for
Retiree Health Savings Pla
n
VANTAGECARE RETIREE HEALTH SAVINGS PLAN
DECLARATION OF TRUST OF THE
City of Maplewood
INTEGRAL PART TRUST
Declaration of Trust made as of the day of
20_, by the City of
Maplewood, Minnesota a municipal corporation, serving as Trustee (hereinafter referred to as the
"Employer").
RECITALS:
WHEREAS, the Employer is a political subdivision of the State of Minnesota exempt from
federal income tax under the Internal Revenue Code of 1986; and
WHEREAS, the Employer provides for the security and welfare of its eligible employees
(hereinafter referred to as "Participants"), their Spouses, Dependents and Beneficiaries by the
maintenance of one or more post-retirement welfare benefit plans, programs or arrangements which
provide for life, sickness, medical, disability, severance and other similar benefits through insurance
and self-funded reimbursement plans (collectively the "Plan"); and
WHEREAS, it is an essential function and integral part of the exempt activities of the
Employer to assist Participants, their Spouses, Dependents and Beneficiaries by making contributions
to and accumulating assets in the trust, a segregated fund, for post-retirement welfare benefits under
the plan; and
WHEREAS, the authority to conduct the general operation and administration of the Plan is
vested in the Employer or its designee, who has the authority and shall be subject to the duties with
respect to the trust specified in the Declaration of Trust; and
WHEREAS, the Employer wishes to establish this trust to hold assets and income of the Plan
for the exclusive benefit of Plan Participants, their Spouses, Dependents and Beneficiaries; and
NOW, THEREFORE, the parties hereto do hereby establish this trust, to be known as the
Declaration of Trust of the City of Maplewood Integral Part Trust (hereinafter referred to as the
"Trust"), and agree that the following constitute the Declaration of Trust (hereinafter referred to as the
"Declaration"):
ARTICLE I
DEFINITIONS
1.1 Definitions. For the purposes of this Declaration, the following terms shall have the respective
meanings set forth below unless otherwise expressly provided.
VANTAGECARE RETIREE HEALTH SAVINGS PLAN
(a) "Account" means the individual recordkeeping account maintained under the Plan to
record the interest of a Participant in the Plan in accordance with section 7.3.
(b) "Account Transfer" means a transfer of the Participant's Account upon his or her death
to be used for the payment of benefits for the Participant's Spouse and Dependents.
(c) "Administrator" means the Employer. The Employer may contract for such
administrative services as are necessary to implement the Plan.
(d) "Beneficiary" means the person or persons designated by the Participant pursuant to the
terms of the Plan, or, if the Plan provides otherwise, the Spouse and Dependents, who
will receive any benefits payable hereunder in the event of the Participant's death.
(e) "Code" means the Internal Revenue Code of 1986, as amended from time to time.
(f) "Covered Employment Classification" means the group or groups of Participants
eligible to have contributions to this Plan made on their behalf, as specified by the
Employer.
(g) "Dependent" means an individual who is a person described in Code Section 152(a).
(h) "Investment Fund" means any separate investment option or vehicle selected by the
Employer in which all or a portion of the Trust assets may be separately invested as
herein provided. The Trustee shall not be required to select any Investment Fund.
(i) "Nonforfeitable Interest" means the interest of the Participant or the Participant's
Spouse, Dependent or Beneficiary (whichever is applicable) in the percentage of
Participant's Employer's contribution which has vested pursuant to the vesting schedule
specified in the Employer's Plan.
(j) "Spouse" means the Participant's lawful spouse as determined under the laws of the
state in which the Participant has his primary place of residence.
(k) "Trust" means the trust established by this Declaration.
(1) "Trustee" means the person or persons appointed by the Employer to serve in that
capacity.
ARTICLE II
ESTABLISHMENT OF TRUST
2.1 The Trust is hereby established as of the date set forth above for the exclusive benefit of
Participants, their Spouses, Dependents and Beneficiaries.
VANTAGECARE RETIREE HEALTH SAVINGS PLAN
ARTICLE III
CONSTRUCTION
3.1 This Trust and its validity, construction and effect shall be governed by the laws of the State of
Minnesota.
3.2 Pronouns and other similar words used herein in the masculine gender shall be read as the
feminine gender where appropriate, and the singular form of words shall be read as the plural
where appropriate.
3.3 If any provision of this Trust shall be held illegal or invalid for any reason, such determination
shall not affect the remaining provisions, and such provisions shall be construed to effectuate
the purpose of this Trust.
ARTICLE IV
BENEFITS
4.1 Benefits. This Trust may provide benefits to the Participant, the Participant's Spouse and
Dependents. Death benefits may be provided to a Beneficiary pursuant to the terms of the Plan.
4.2 Form of Benefits. This Trust may provide benefits by cash payment. This Trust may
reimburse the Participant, his Spouse or Dependents for insurance premiums or other payments
expended for permissible benefits described under the Plan. This trust may reimburse the
Employer, or the Administrator for insurance premiums.
ARTICLE V
GENERAL DUTIES
5.1 It shall be the duty of the Trustee to hold title to assets held in respect of the Plan in the
Trustee's name as directed by the Employer or its designees in writing. The Trustee shall not
be under any duty to compute the amount of contributions to be paid by the Employer or to take
any steps to collect such amounts as may be due to be held in trust under the Plan. The Trustee
shall notbe responsible for the custody, investment, safekeeping or disposition of an assets
.. Y
comprising the Trust, to the extent such functions are performed by the Employer or the
Administrator, or both.
5.2 It shall be the duty of the Employer, subject to the provisions of the Plan, to pay over to the
Administrator, or other person or entity designated hereunder from time to time the
Employer's contributions under the Plan and to inform the Administrator in writing as to the
identity and value of the assets titled in the Trustee's name hereunder and to keep accurate
books and records with respect to participants of the Plan.
VANTAGECARE RETIREE HEALTH SAVINGS PLAN
ARTICLE VI
INVESTMENTS
6.1 The Employer may appoint one or more investment managers to manage and control all orp art
of the assets of the Trust.
6.2 The Trustee shall not have any discretion or authority with regard to the investment of the Trust
and shall act solely as a directed Trustee of the assets of which it holds title. To the extent
directed by the Employer (or Participants, their Spouse and Dependents, or Beneficiaries to the
extent provided herein) the Trustee is authorized and empowered with the following powers,
rights and duties, each of which the Trustee shall exercise in a nondiscretionary manner:
(a) To cause stocks, bonds, securities, or other investments to be registered in its name as
Trustee or in the name of a nominee, or to take and keep the same unregistered;
(b) To employ such agents and legal counsel as it deems advisable or proper in connection
with its duties and to pay such agents and legal counsel a reasonable fee. The Trustee
shall not be liable for the acts of such agents and counsel or for the acts done in good
faith and in reliance upon the advice of such agents and legal counsel, provided it has
used reasonable care in selecting such agents and legal counsel;
(c) To exercise where applicable and appropriate any rights of ownership in any contracts
of insurance in which any part of the Trust may be invested and to pay the premiums
thereon; and
(d) At the direction of the Employer (or Participants, their Spouses, their Dependents, their
p
Beneficiaries, or the investment manager, as the case may be) to sell, write options on,
convey or transfer, invest and reinvest any part thereof in each and every kind of
property, whether real, personal or mixed, tangible or intangible, whether income or
non -income producing and wherever situated, including but not limited to, time deposits
(including time deposits in the Trustee or its affiliates, or any successor thereto, if the
deposits bear a reasonable rate of interest), shares of common and preferred stock
mortgages, bonds, leases, notes, debentures, equipment or collateral trust certificates,
rights, warrants, convertible or exchangeable securities and other corporate, individual
or government securities or obligations, annuity, retirement or other insurance contracts,
mutual funds (including funds for which the Trustee or its affiliates serve as investment
advisor, custodian or in a similar or related capacity), or in units of any other common
collective or commingled trust fund.
6.3 Notwithstanding anything to the contrary herein, the assets of the Plan shall be held by the
Trustee as title holder only. Persons holding custody or possession of assets titled to the Trust
shall include the Employer, the Administrator, the investment manager, and any agents ents and
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subagents, but not the Trustee . The
(except in cases in which the Employer is the Trustee )
Trustee shall not be responsible or liable for any loss or expense which may arise from or result
from compliance with any direction from the Employer, the Administrator, the investment
manager or such agents to take title to any assets nor shall the Trustee be responsible or liable
VANTAGECARE RETIREE HEALTH SAVINGS PLAN
for any loss or expense which may result from the Trustee's refusal or failure to comply with
any direction to hold title, except if the same shall involve or result from the Trustee's
negligence or intentional misconduct. The Trustee may refuse to comply with any direction
from the Employer, the Administrator, the investment manager, or such agents in the event that
the Trustee, in its sole and absolute discretion, deems such direction illegal.
6.4 The Employer hereby indemnifies and holds the Trustee harmless from any and all actions,
claims, demands, liabilities, losses, damages or reasonable expenses of whatsoever kind and
nature in connection with or arising out of (i) any action taken or omitted in good faith by the
Trustee in accordance with the directions of the Employer or it agents and subagents hereunder,
or (ii) any disbursements of any part of the Trust made by the Trustee in accordance with the
directions of the Employer, or (iii) any action taken by or omitted in good faith by the Trustee
with respect to an investment managed by an investment manager in accordance with any
direction of the investment manager or any inaction with respect to any such investment in the
absence of directions from the investment manager. Notwithstanding anything to the contrary
herein, the Employer shall have no responsibility to the Trustee under the foregoing
indemnification if the Trustee fails negligently, intentionally or recklessly to perform any of the
duties undertaken by it under the provisions of this Trust.
6.5 Notwithstanding anything to the contrary herein, the Employer or, if so designated by the
Employer, the Administrator and the investment manager or another agent of the Employer,
will be responsible for valuing all assets so acquired for all purposes of the Trust and of
holding, investing, trading and disposing of the same. The Employer will indemnify and hold
the Trustee harmless against any and all claims, actions, demands, liabilities, losses, damages,
or expenses of whatsoever kind and nature, which arise from or are related to any use of such
valuation by the Trustee or holding, trading, or disposition of such assets.
6.6 The Trustee shall and hereby does indemnify and hold harmless the an Employer from and all
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actions, claims, demands, liabilities, losses, damages and reasonable expenses of whatsoever
kind and nature in connection with or arising out of (a) the Trustee's failure to follow the
directions of the Employer, the Administrator, the investment manager, or agents thereof,,
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except as permitted by the last sentence of Section 6.3 above; (b) any disbursements made
without the direction of the Employer, the Administrator, the investment manager or agents
thereof;g
and (c) the Trustee's negligence, willful misconduct, or recklessness with respect to the
Trustee's duties under this Declaration.
ARTICLE VII
CONTRIBUTIONS
7.1 Employer Contributions. The Employer shall contribute to the Trust such amounts ass specified
cified
in the Plan or by resolution.
7.2 Accrued Sick Leave and/or Accrued Vacation Leave. Contributions u to an amount equal to
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the value of accrued sick leave or vacation leave, or both, are permitted under the Plan. The
Employers Plan must provide a formula for determining the value of the Participant's
contribution of accrued sick leave or vacation leave, or both. The Employer's Plan must
VANTAGECARE RETIREE HEALTH SAVINGS PLAN
contain a forfeiture provision that will prevent Participants from receiving the accrued sick
leave or vacation leave, or both, in cash in lieu of a contribution to the Trust.
7.3 Accounts. Employer contributions and contributions of accrued sick leave or vacation leave, or
both, all investment income and realized and unrealized gains and losses, and forfeitures
allocable thereto will be deposited into an Account in the name of the Participant for the
exclusive benefit of the Participant, his Spouse, Dependents and Beneficiaries. The assets in
each Participant's Account may be invested in Investment Funds as directed by the Participant
from among the Investment Funds selected by the Employer.
7.4 Receipt of Contributions. The Employer or, if so designated by the Employer, the
Administrator or investment manager or another agent of the Employer, shall receive all
contributions paid or delivered to it hereunder and shall hold, invest, reinvest and administer
such contributions pursuant to this Declaration, without distinction between principal and
income. The Trustee shall not be responsible for the calculation or collection of any
contribution under the Plan, but shall hold title to property received in respect of the Plan in the
Trustee's name as directed by the Employer or its designee pursuant to this Declaration.
7.5 No amount in any Account maintained under this Trust shall be sub j ect to transfer, assignment,
or alienation, whether voluntary or involuntary, in favor of any creditor, transferee, or assignee
of the Employer, the Trustee, any Participant, his Spouse, Dependent, or Beneficiaries.
7.6 Upon the satisfaction of all liabilities under the Plan to provide such benefits, any amount of
Employer contributions, plus accrued earnings thereon, remaining in such separate Accounts
must, under the terms of the Plan, be returned to the Employer.
ARTICLE VIII
OTHER PLANS
8.1 If the Employer hereafter adopts one or more other plans providing life, sickness, accident,
medical, disability, severance, or other benefits and designates the Trust hereby created asp art
of such other plan, the Employer or, if so designated by the Employer, the Administrator or an
investment manager or another agent of the Employer shall, subject to the terms of this
Declaration, accept and hold hereunder contributions to such other plans. In that event a the
Employer or, if so designated by the Employer, the Administrator or an investment manager or
another agent of the Employer, may commingle for investment purposes the contributions
received under such other plan or plans with the contributions previouslyreceived b the Trust
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but the books and records of the Employer or, if so designated by the Employer,the
Administrator or an investment manager or another agent of the Employer, shall at all times
show the portion of the Trust Fund allocable to each plan; (b) the term "Plan" as used herein
shall be deemed to refer separately to each other plan; and (c) the term "Employer" as used
herein shall be deemed to refer to the person or group of persons which have been designated
by the terms of such other plans as having the authority to control and p
manage the operation
and administration of such other plan.
VANTAGECARE RETIREE HEALTH SAVINGS PLAN
ARTICLE IX
DISBURSEMENTS AND EXPENSES
9.1 The Employer or its designee shall make such payments from the Trust at such time to such
persons and in such amounts as shall be authorized by the provisions of the Plan provided,
however, that no payment shall be made, either during the existence of or upon the
discontinuance of the Plan (subject to Section 7.6), which would cause an art of the Trust to
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be used for or diverted to purposes other than the exclusive benefit of the Participants and their
Beneficiaries pursuant to the provisions of the Plan.
9.2 All payments of benefits under the Plan shall be made exclusively from the assets of the
Accounts of the Participants to whom or to whose Spouse, Dependents, or Beneficiaries such
payments are to be made, and no person shall be entitled to look to any other source for such
payments.
9.3 The expenses Employer, Trustee and Administrator may be reimbursed for ex reasonably incurred
by them
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in the administration of the Trust. All such expenses, including, without limitation
reasonable fees of accountants and legal counsel to the extent not otherwise reimbursed, shall
constitute a charge against and shall be paid from the Trust upon the direction of the Employer.
ARTICLE X
ACCOUNTING
10.1 The Trustee shall not be required to keep accounts of the investments, receipts, disbursements
and other transactions of the Trust, except as necessary to perform its title-holdingfunction
her
hereunder. All accounts, books, and records relating thereto shall be maintained by the
Employer or its designee.
10.2 As promptly as possible following the close of each year, the Trustee shall file with the
Employer a written account setting forth assets titled to the Trust as reported to the Trustee b
p y
the Employer or its designee.
ARTICLE XI
MISCELLANEOUS PROVISIONS
11.1 Neither the Trustee nor any affiliate thereof shall be required to give any bond or to qualify
before, be appointed by, or account to any court of law in the exercise of itsowers hereunder.
•
11.2 No person transferring title or receiving a transfer of title from the Trustee shall be obligated to
look to the propriety of the acts of the Trustee in connection therewith.
11.3 The Employer may engage the Trustee as its agent in the performance of any duties required of
the Employer under the Plan, but such agency shall not be deemed to increase the responsibility
p ty
or liability of the Trustee under this Declaration.
VANTAGECARE RETIREE HEALTH SAVINGS PLAN
11.4 The Employer shall have the right at all reasonable times during the term of this Declaration
and for three (3) years after the termination of this Declaration to examine, audit inspect,
review, extract information from, and copy all books, records, accounts, and other documents
of the Trustee relating to this Declaration and the Trustees' performance hereunder.
ARTICLE XII
AMENDMENT AND TERMINATION
12.1 The Employer reserves the right to alter, amend, or (subject to Section 9.1) terminate this
Declaration at any time for any reason without the consent of the Trustee or any other person,
provided that no amendment affecting the rights, duties, or responsibilities of the Trustee shall
be adopted without the exception of the Trustee to the amendment. An such amendment shall
. y al
become effective as of the date provided in the amendment, if g
re uirin the Trustee's
requiring
execution, or on delivery of the amendment to the Trustee, if the Trustee's execution is not
required.
12.2 Upon termination of this Declaration and upon the satisfaction of all liabilities under the Plan to
provide such benefits, any amount of Employer contributions, plus accrued earnings thereon
g
remaining in such separate Accounts must, under the terms of the Plan, be returned to the
Employer.
ARTICLE XIII
SUCCESSOR TRUSTEES
13.1 The Employer reserves the right to discharge the Trustee for any or no reason, at any time by
giving ninety (90) days' advance written notice.
13.2 The Trustee reserves the right to resign at any time by giving ninety (90) days' advance written
notice to the Employer.
13.3 In the event of discharge or resignation of the Trustee, the may Employer appoint a successor
Y
Trustee who shall succeed to all rights, duties, and responsibilities of the former Trustee under
this Declaration, and the terminated Trustee shall be deemed discharged of all duties under this
Declaration and responsibilities for the Trust.
ARTICLE XIV
LIMITED EFFECT OF PLAN AND TRUST
14.1 Neither the establishment of the Plan and the Trust or an modification thereof, the creation ion of
any fund or account, nor the payment of any benefits, shall be construed asivin to
g g any
person covered under the Plan or other person any legal or equitable right against the Trustee
the Administrator, the Employer or any officer or employee thereof, except as may otherwise
be ex p y
expressly provided in the Plan or in this Declaration.
VANTAGECARE RETIREE HEALTH SAVINGS PLAN
ARTICLE XV
PROTECTIVE CLAUSE
15.1 Neither the Administrator, the Employer, nor the Trustee shall be responsible for the validityof
i
any contract of insurance or other arrangement maintained in connection with the Plan, or for
the failure on the part of the insurer or provider to make payments provided by such contract, or
for the action of any person which may delay payment or render a contract void or
unenforceable in whole or part.
IN WITNESS WHEREOF, the City of Maplewood as the Employer and Trustee have executed
this Declaration by their respective duly authorized officers, as of June 24, 2002.
CITY OF MAPLEWOOD AS
EMPLOYER AND TRUSTEE:
US a
0
Mayor
City Manager
City Clerk
City of Maplewood
Retiree Medical and Dental
Ex Pense Reimbursement Plan
VANTAGECARE RETIREE HEALTH SAVINGS PLAN
ARTICLE I
PREAMBLE
THIS INSTRUMENT made and published by The City of Maplewood (hereinafter called
"Employer") on the day of , 2002 , creates the City of
Maplewood Retiree Medical and Dental Expense Reimbursement Plan, as follows:
1.01 Establishment of Plan
The Employer named above hereby establishes a Retiree Medical and Dental Expense
Reimbursement Plan as of the 1 st day of July 152002
1.02 Purpose of Plan
This Plan has been established to reimburse the eligible Retirees of the Employer for medical
and dental expenses incurred by them, their Spouses and Dependents, pursuant to the
Employer's VantageCare Retiree Health Savings (RHS) Plan.
ARTICLE II
DEFINITIONS
The following words and phrases as used herein shall have the following meanings, unless a different
meaning is plainly required by the context:
2.01 "Benefits" means any amounts paid to a Participant in the Plan as reimbursement for Eligible
Medical and Dental Expenses incurred by the Participants, their spouses or their dependents
during a Plan Year.
2.02 "Code" means the Internal Revenue Code of 1986, as amended.
2.03 "Dependent" means any individual who is a dependent of the Participant within the meaning
of Code Sec. 152.
2.04 "Eligible Medical or Dental Expenses" means those expenses designated by the Employer as
eligible for reimbursement in the VantageCare Retiree Health Savings Plan Adoption
Agreement.
2.05 "Employer" means the unit of state or local government creating this Plan, or any affiliate or
successor thereof that likewise adopts this Plan.
2.06 "Entry Date" means the first day the Participant meets the eligibility requirements of Article
III as of such Date.
2.07 "Participant" means any former employee who has met the eligibility requirements set forth
in Article III.
VANTAGECARE RETIREE HEALTH SAVINGS PLAN
2.08 "Plan Administrator" means the Employer or other person appointed by the Employer who
has the authority and responsibility to manage and direct the operation and administration of
the Plan.
2.09 "Plan Year" means the annual accounting period of the Plan, which begins on the 1 st
day of July , 2002 , and ends on the 31St day of December ,
2002 , with respect to the first Plan Year, and thereafter as long as this Plan remains in effect,
the period that begins on January 1 , and ends on December 31
2.10 "Retiree" means any individual who, while in the service of the Employer, was considered to
be in a legal employer-employee relationship with the Employer for federal withholding tax
purposes, and who was part of the classification of employees designated as covered by the
Employer's VantageCare Retiree Health Savings Plan.
2.11 "Spouse" means the Participant's lawful spouse as determined under the laws of the state in
which Participants have their primary place of residence.
All other defined terms in this Plan shall have the meanings specified in the various Articles of the
Plan in which they appear.
ARTICLE III
ELIGIBILITY
3.01 General Requirements
Each Retiree who meets the eligibility requirements outlined in the Employer's VantageCare
Retiree Health Savings Plan shall be eligible to participate in this Plan.
3.02 Termination of Coverage of an Eligible Dependent.
An Eligible Dependent's coverage shall terminate —
(a) After the death of the Retiree, upon the attainment of age 19 (or 24 for a full time
student);
(b) Notwithstanding (a) above, an Eligible Dependent's coverage shall not cease if the
individual is incapable of self-sustaining employment by reason of mental or physical
handicap and he or she became handicapped while an Eligible Dependent of the
Participant. The account balance may continue to be utilized to pay Benefits of the
individual if he or she qualified as a Dependent of the Participant during the
Participant's life, and the Plan has received due proof of incapacity within 31 days of
when the individual's coverage under the Plan would otherwise terminate. The
individual's coverage may be continued as long as the individual remains incapacitated.
The Plan may request proof of the continued existence of such incapacity from time to
time.
VANTAGECARE RETIREE HEALTH SAVINGS PLAN
ARTICLE IV
AMOUNT OF BENEFITS
4.01 Annual Benefits Provided by the Plan
Each Participant shall be entitled to reimbursement for documented, Eligible Medical or Dental
Expenses incurred during the Plan Year in an annual amount not to exceed the account balance
of the Participant in the Employer's VantageCare Retiree Health Savings Plan. Claims for
expenses incurred more than two years prior are not eligible for reimbursement, nor are
expenses incurred prior to benefit eligibility.
4.02 Cost of Coverage
The expense of providing the benefits set out in Section 4.01 shall be contributed as outlined in
the Employer's VantageCare Retiree Health Savings Plan.
ARTICLE V
PAYMENT OF BENEFITS
5.01 Eligibility for Benefits
A. Each Participant in the Plan shall be entitled to a benefit hereunder for all Eligible
Medical and Dental Expenses incurred by the Participant on or after the Entry Date of
his or her participation, (and after the effective date of the Plan) subject to the
limitations contained in Article V, below, regardless whether the mental or physical
condition for which the Participant makes application for benefits under this Plan was
detected, diagnosed, or treated before the Participant become covered by the Plan.
B. In order to be eligible for benefits, the Participant must meet the benefit eligibility
criteria outlined in the Employer's VantageCare Retiree Health Savings Plan Adoption
p
Agreement.
C. A Participant who dies or becomes totally and permanently disabled (as defined by the
Social Security Administration) will become immediately eligible to receive medical
benefit payments from the Plan.
5.02 Claims for Benefits
No benefit shall be paid hereunder unless a Participant has first submitted a written claim for
benefits to the Plan Administrator on a form specified by the Plan Administrator, and pursuant
to the procedures set out in Article VI, below. Upon receipt of a properly documented claim,
the Plan Administrator shall pay the Participant the benefits provided under this Plan as soon as
is administratively feasible.
VANTAGECARE RETIREE HEALTH SAVINGS PLAN
ARTICLE VI
PLAN ADMINISTRATION
6.01 Allocation of Authority
The Employer shall control and manage the operation and administration of the Plan. The
Employer shall have the exclusive right to interpret the Plan and to decide all matters arising
thereunder, including the right to remedy possible ambiguities, inconsistencies, or omissions.
All determinations of the Employer with respect to any matter hereunder shall be conclusive
and binding on all persons.
Without limiting the generality of the foregoing, the Employer shall have the following powers
and duties:
(a) To decide on questions concerning the Plan and the eligibility of any Employee to
participate in the Plan, in accordance with the provisions of the Plan;
(b) To determine the amount of benefits that shall be payable to any person in accordance
with the provisions of the Plan; to inform the Plan Administrator, as appropriate, of the
amount of such Benefits; and to provide a full and fair review to any Participant whose
claim for benefits has been denied in whole or in part; and
(c) To designate other persons to carry out any duty or power which would otherwise be a
fiduciary responsibility of the Plan Administrator, under the terms of the Plan.
(d) To require any person to furnish such reasonable information as it may request for the
purpose of the proper administration of the Plan as a condition to receiving any benefits
under the Plan;
(e) To make and enforce such rules and regulations and prescribe the use of such forms as
they shall deem necessary for the efficient administration of the Plan.
6.02 Provision for Third -Party Plan Service Providers
The Plan Administrator, subject to approval of the Employer, may employ the services of such
persons as it may deem necessary or desirable in connection with the operation of the Plan.
The Plan Administrator, the Employer (and any person to whom it may delegate any duty or
power in connection with the administration of the Plan), and all persons connected therewith
may rely upon all tables, valuations, certificates, reports and opinions furnished by any duly
appointed actuary, accountant, (including Employees who are actuaries or accountants),
consultant, third party administration service provider, legal counsel, or other specialist, and
they shall be fully protected in respect to any action taken, not taken, or permitted in good faith
in reliance thereon. All actions so taken or permitted shall be conclusive and binding as to all
persons.
VANTAGECARE RETIREE HEALTH SAVINGS PLAN
6.03 Several Fiduciary Liability
To the extent permitted by law, neither the Plan Administrator nor any other person shall incur
any liability for any acts or for failure to act except for this own willful misconduct or willful
breach of this Plan.
6.04 Compensation of Plan Administrator
Unless otherwise agreed to by the Employer, the Plan Administrator shall serve without
compensation for services rendered in such capacity, but all reasonable expenses incurred in the
performance of these duties shall be paid by the Employer.
6.05 Bonding
Unless otherwise determined by the Employer, or unless required by any Federal or State law,
the Plan. Administrator shall not be required to give any bond or other security in any
jurisdiction in connection with the administration of this Plan.
6.06 Payment of AdministrativeExpenses
All reasonable expenses incurred in administering the Plan, including but not limited to
administrative fees and expenses owing to any third party administrative service provider,
actuary, consultant, accountant, attorney, specialist, or other person or organization that may be
employed by the Plan Administrator in connection with the administration thereof, shall be paid
by the Employer, provided, however that Participants shall bear the monthly cost (if any)
charged by a third party administrator for maintenance of their Benefit Accounts.
6.07 Timeliness of Payments
Payments shall be made as soon as administratively feasible after the required forms and
documentation have been received by the Plan Administrator.
6.08 Annual Statements
The Plan Administrator shall, furnish each Participant with an annual statement of his medical
and dental expense reimbursement account within ninety (90) days after the close of each Plan
Year.
VANTAGECARE RETIREE HEALTH SAVINGS PLAN
ARTICLE VII
CLAIMS PROCEDURE
7.01 Procedure if Benefits are Denied Under the Plan
Any Participant, Spouse or Eligible Dependent, or their duly authorized representative may file
a claim for a plan benefit to which the claimant believes that he or she is entitled. Such a claim
must be in writing on a form provided by the Plan Administrator and delivered to the Plan
Administrator, in person or by mail, postage paid. Within thirty (30) days after receipt of such
claim, the Plan Administrator shall send to the claimant, by mail, postage prepaid, notice of the
granting or denying, in whole or in part, of such claim, unless special circumstances require an
extension of time for processing the claim. In no event may the extension exceed ninety (90)
days from the end of the initial period. If such extension is necessary, the claimant will be
given a written notice to this effect prior to the expiration of the initial 30 -day period. The Plan
Administrator shall have_ full discretion to deny or grant a claim in whole or in part. If notice of
the denial of a claim is not furnished in accordance with this Section, the claim shall be deemed
denied and the claimant shall be permitted to exercise his right to review pursuant to Sections
7.03 and 7.04.
7.02 Requirement for Written Notice of Claim Denial
The Plan Administrator shall provide, to every claimant who is denied a claim for benefits,
written notice setting forth in a manner calculated to be understood by the claimant:
(a) The specific reason or reasons for the denial;
(b) Specific reference to pertinent Plan provisions on which the denial is based;
(c) A description of any additional material or information necessary for the claimant to
perfect the claim and an explanation of why such material is necessary, and
(d) An explanation of the Plan's claim review procedure.
7.03 Right to Request Hearing on Benefit Denial
Within sixty (60) days after the receipt by a claimant of written notification of the denial (in
whole or in part) of the claim, a claimant or their duly authorized representative, upon written
application to the Plan Administrator, in person or by certified mail, postage prepaid, may
request a review of such denial, may review pertinent documents, and may submit issues and
comments in writing.
7.04 Disposition of Disputed Claims
Upon its receipt of notice of a request for review, the Plan Administrator shall make a prompt
decision on the review. The decision on review shall be written in a manner calculated to be
understood by the claimant and shall include specific reasons for the decision and specific
VANTAGECARE RETIREE HEALTH SAVINGS PLAN
references to the pertinent plan provisions on which the decision is based. The decision on
review shall be made not later than sixty (60) days after the Plan Administrator's receipt of a
request for a review, unless special circumstances require an extension of time for processing,
in which case a decision shall be rendered not later than one hundred -twenty (120) days after
receipt of a request for review. If an extension is necessary, the claimant shall be given written
notice of the extension prior to the expiration of the initial sixty (60) day period. If notice of
the decision on the review is not furnished in accordance with this Section, the claim shall be
deemed denied and the claimant shall be permitted to exercise his right to legal remedy
pursuant to Section 7.05.
7.05 Preservation of Other Remedies
After exhaustion of the claims procedures provided under this Plan, nothing shall prevent any
person from pursuing any other legal or equitable remedy otherwise available.
ARTICLE VIII
AMENDMENT OR TERMINATION OF PLAN
8.01 Permanency
While the Employer fully expects that this Plan will continue indefinitely, due to unforeseen,
future business contingencies, permanency of the Plan will be subject to the Employer's right
to amend or terminate the Plan, as provided in Sections 8.02 and 8.03, below.
8.02 Employer's Right to Amend
The Employer reserves the right to amend the Plan at any time and from time -to -time, and
retroactively if deemed necessary or appropriate to meet the requirements of the Code, or any
similar provisions of subsequent revenue or other laws, or the rules and regulations in effect
under any of such laws or to conform with governmental regulations or other policies, to
modify or amend in whole or in part any or all of the provisions of the Plan or as deemed
appropriate by the Employer, subject to requirements to negotiate with designated union
representatives.
8.03 , Employer's Right to Terminate
The Employer reserves the right to discontinue or terminate the Plan at any time without
prejudice.
ARTICLE IX
GENERAL PROVISIONS
9.01 No Employment Rights Conferred
Neither this Plan nor any action taken with respect to it shall confer upon any person the right
to be continued in the employment of the Employer.
VANTAGECARE RETIREE HEALTH SAVINGS PLAN
9.02 Payments to Beneficiary
Any benefits otherwise payable to a Participant following the date of death of such Participant
shall be paid as outlined in the Employer's VantageCare Retiree Health Savings Plan Adoption
Agreement.
9.03 Nonalienation of Benefits
No benefit under the Plan shall be subject in any manner to anticipation, alienation, sale,
transfer, assignment, pledge, encumbrance or charge, and any attempt to do so shall be void.
No benefit under the Plan shall in any manner be liable for or subject to the debts, contracts,
liabilities, engagements or torts of any person. If any person entitled to benefits under the Plan
becomes bankrupt or attempts to anticipate, alienate, sell, transfer, assign, pledge, encumber or
charge any benefit under the Plan, or if any attempt is made to subject any such benefit to the
debts, contracts, liabilities, engagements or torts of the person entitled to any such benefit,
except as specifically provided in the Plan, then such benefit shall cease and terminate in the
discretion of the Plan Administrator, and it may hold or apply the same or any part thereof to
the benefit of any dependent or beneficiary of such person, in such manner and proportion as
the Plan Administrator may deem proper.
9.04 Mental or Physical Incompetency
If the Plan Administrator determines that any person entitled to payments under the Plan is
incompetent by reason of physical or mental disability, the Plan Administrator may cause all
payments thereafter becoming due to such person to be made to any other person on the
Participant's behalf, without responsibility to follow the application of amounts so paid.
Payments made pursuant to this Section shall completely discharge the Plan Administrator and
the Employer.
9.05 Inability to Locate Payee
If the Plan Administrator is unable to make payment to any Participant or other person to whom
a payment is due under the Plan because the Plan Administrator cannot ascertain the identity or
whereabouts of such Participant or other person after reasonable efforts have been made to
identify or locate such person (including a notice of the payment so due mailed to the last
known address of such Participant or other person as shown on the records of the Employer),
such payment and all subsequent payments otherwise due to such Participant or other person
shall be escheated under the laws of the State of the last known address of the Participant or
other persons eligible for benefits.,
9.06 Requirement of Proper Forms
All communication in connection, with the Plan made by a Participant shall become effective
only when duly executed on forms provided by and filed with the Plan Administrator.
VANTAGECARE RETIREE HEALTH SAVINGS PLAN
9.07 Source of Payments
The Employer shall be the sole source of benefits under the Plan. No Employee or beneficiary
shall have any right to, or interest in, any assets of the Employer upon termination of
employment or otherwise, except as provided from time to time under the Plan and then only
to the extent of the benefits payable under the Plan to such Employee or beneficiary.
9.08 Tax Effects
Neither the Employer nor the Plan Administrator makes any warranty or other representation as
to whether any payments received by a Participant hereunder will be treated as includible in
gross income for federal or state income tax purposes.
9.09 Multiple Functions
Any person or group of persons may serve in more than one fiduciary capacity with respect to
the Plan.
9.10 Headings
The Article and Section headings contained herein are for convenience of reference only, and
shall not be construed as defining or limiting the matter contained thereunder.
9.11 Applicable Laws
The provisions of the Plan shall be construed, administered and enforced according to the laws
of the State of Minnesota .
9.12 Severability
Should any part of this plan subsequently be invalidated by a court of competent jurisdiction,
the remainder thereof shall be given effect to the maximum extent possible.
IN WITNESS WHEREOF, we have executed this Plan Agreement the date and year first
written above.
(Employer)
am
ATTEST
�6anlViuliUeC'
To: Mayor and City Council Date
Endorsed
From: Richard Fursman Modred
Date: 6/24/2002 Rejected
Re: Establish Fee Structure for 2002 Prosecution Services
Introduction:
The Maplewood City Council is requested to consider a prosecutions contract
amount of $9,825 per month for the 2002 fiscal year for Kelly and Fawcett, P.A. The
Council made a temporary appointment of the firm in January and made a
permanent appointment as of May 13, 2002. It was indicated at that time that staff
would bring back a recommended fee structure.
Background:
Staff and council members did an extensive review of prosecution services in
preparation for a request for proposals and made a report of the findings at the
May, 13, council meeting. A survey of the cities of Brooklyn Center, Lakeville,
Oakdale, Richfield, Robbinsdale, Roseville and Woodbury revealed a significant
under -valuation of fees related to prosecution services. The average payment for
the aforementioned cities for prosecution services was found to be $132,151.
The 2001 fee for Maplewood prosecution was set at $66,000 for services and
expenses. The fee recommendation for 2002 is $117,900. The City collects fines
related to prosecution services each year that helps with the cost of these legal
services. The City collected $150,600 in fines in 2000, $140,220 in 2001, and has
collected $55,400 as of April 30, 2002. The present level of service is such that a
significant adjustment is warranted. (Service level measurements are attached)
The adjustment will require a contingency transfer of $9,400.
Manager Recommendation: Set fee for prosecution services at $117,900 for 2002.
($9,825/month) Transfer from the contingency fund to the legal account the
amount of $9,400.
MEMORANDUM:
To: Richard Furs 'man
Robert Fowler
From: Rob
RE: Prosecution Contract Information
Date: 2/20/2002
A. Minimum Expectations, Court Time:
Regularlv scheduled court calendar time mandatoly hours per month:
r
In custody arraignments, 5 days at 5 hours/ day = 25 hours
Regularly scheduled arraignments & pre-trial calendars, 4 1/3 days at 8 hours/ day = 34 2/3 hours
g Y g
(This is because there are 5 calendar days if a month has 5 Mondays, 4 months .in 2002
do, so I added 1/3 day per month for an average of 4 1/3)
Regularly scheduled Thursday pre-trial and court trial calendars, 1 day at 8 hours/ day = 8 hours
Y
Regularly scheduled jury trial calendars, 1 day at 8 hours/ day = 8 hours
Two attorneys are needed to complete the minimum regularly scheduled court time, because at
least twice a month Maplewood cases are heard in two separate courtrooms on the same date.
This always occurs once a month on in custody arraignments (St Paul) on Mondays when the
regularly scheduled arraignment / pre -trials are scheduled (Maplewood Courtroom A). It also
always occurs during the beginning of the jury trial block (Maplewood Courtroom B) on
Mondays when the regularly scheduled arraignment / pre -trials are scheduled (Maplewood
Courtroom A).
Total regularly scheduled court time, mandatory hours per month: 75 2/3hours
Currently scheduled court time at the level of service Kelly & Fawcettprovides:
Some court time could be reduced from the current level of service. These hearings are not
regularly scheduled and unfortunately involve significant waiting time per case.
Probation violation hearings: 2 per month at 2.5 hours per hearing = 5 hours.
Currently, we attend an -average of two probation violation hearings in Downtown St.
Paul. every month. The prosecution could however, opt not to appear to provide legal
counsel to probation when offenders violate the terms of probation,, likely resulting in
fewer consequences for offenders who fail at probation.
J ury� Trials: At least 3 scheduled trials, 3 court appearances. .2 settle last minute per month (2
_
times 4 hours), 1 to taken full trial per month (8 hours minimum) =16 hours.
All cases could be settled with lenient sentences or pleas, without regard to victim
impact, as a matter of policy. Largely because of our aggressive trial stance, a full week
p� p Y g Y
of jury trial block has been recently added for Maplewood.
Ten dgy demands: 2 per month at 2.5 hours per hearing = 5 hours.
When a defendant is in custod and cannot make bail for misdemeanors, 'he has a right to
Y
an expedited trial called a 10 day demand. These are held in custody in St. Paul.
p
Attorneys could opt not to set bail in the first instance as a matter of policy.
In custody re -trials: 4 per month at 2.5 hours per month =10 hours.
This is a relatively new development. The Chief Judge has ordered that any defendant in
custodywill now not be transported to the Maplewood branch for any hearings. Thus, for
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pre -trials and omnibus hearings, which can not be heard on the in custody arraignment
calendar a p
separate court appearance is required. The prosecution could, in theory, waive
p
its appearance, but run the risk of the case being dismissed, evidence being suppressed or
bail being reduced.
Sentencini& restitution hearings: 1 per month at 2 hours = 2 hours.
Currently,we waive our appearance at most sentencing hearings. However, at least once
pp
per month we appear where there are restitution or serious public safety concerns.
Attorneys could opt to let the court make its decision without the City's input.
Y p .
Total Court hours beyond regularly scheduled calendars per month: 38 hours.
Total current Court hours by Kelly and Fawcett, per month: 113 2/3 hours.
B. Minimum Expectations, Non -Court time:.
Court DreDaration time and moerwork time: 65 hours.
A general rule of thumb is that for every hour in court, approximately V2 hour is
necessary for preparation and paperwork, by attorneys, not paralegals. Preparation includes
literally hundreds of phone calls per month from defense attorneys, calls from pro se defendants,
victims of crimes, family Violence, witnesses, loss prevention officers, and court staff. Also,
every gross misdemeanor complaint requires review and approval by a licensed attorney. There
are at least a dozen gross misdemeanor complaints per week. Several cases per week need
review for charging by an attorney. Attorneys .must meet with victims and witnesses to prepare
for trial and evidentiary hearings. The Public Defenders office routinely generates paperwork
such as expungement, plea by mail, motions, demands for disclosure, etc. Motions must be
responded to and briefed to the court. Attorneys handle many media and third party inquiries.
Most importantly, attorneys advise police officers during normal business hours daily on
a -variety of legal issues, search & seizure questions, forfeitures, and- on current cases.
Family Violence: Joy, 651-748-2654
Loss prevention representatives from local businesses:
(These persons work with prosecutors regularly by coordinating store security and
loss prevention assistance to Ma lewood through obtaining evidence and securing
p p
witness testimony, and advise prosecutors of claims for restitution)
Cub Foods: Scott Sauer; 651-773-8558
Kohl's: James Frost, 651-779-8110
Home Depot: Frank Mazzacano, 651-770-9600
Court Staff: Connie
Mary Kay
Roxanne
Chris
All at 651-777-2682
Judges: Chief Judge, Hon. Thomas Mott, 651-266-9187
Former Chief Judge, Lawrence Cohen, 651-730-4536
Most frequently assigned Judges to Maplewood cases:
Hon. John Finley, 651-266-8330.
Hon. Michael Fetsch, 651-266-8195
Hon. James Campbell, 651-266-8468
Hon. Judith M. Tilsen, 651-266-9215
Ramsey County Community Corrections (probation): Pamella Fiereck, 651-266-2588
Public Defender: Sharon Thompson -Carter, 651-779-5271
Prosecution in the Court System involves many spokes in a dynamic wheel, with many
interests needed to be served. These persons are representatives involved daily with this process
from the differentp arties -involved and should be contacted for input on prosecution services. If
any one part isn't working, the others suffer and they will know about any problems with
prosecution services.
I hope this information is helpful, for any further questions or information, please call me.
Respectfully submitted,
KELLY & FAWCETT, P.A.
Robert J. owler
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Bar Policies:
• 1 undcrsta�id that I am responsible to I.D. anyone who looks
under 30 years of age for the purchase or consumption of
<lIC0h0l WllCtl I a[ll C111pIOyCd at SLIzanne's Cuisine.
• 1 uncicrslirincl that I am responsible -to I.I. anyone who looks
uncicr 30 yc4ar:s uWabc nm 111attcr Wthc bt-11- is IIc>titccl or ctatih NvlIciI
am cniployccl ill Suzanne's Cuisine.
• 1 undc;rstand that I am responsible to rcfiasc alcohol to anyone
that is intoxicated when l am employed for Suzanne's Cuisine.
•
I undcrst(ould that if 1 get caubht serving alcohol to a minor I am
subject to a $3000.00 fine, which I am personally responsible
fo r.
• I undcrst(-ruid that if I get caught serving alcohol to a minor I also
I)LIt SLIZC'1111IC'S Cuisine at stake for an additionlll $3000.00 I'me,
which Suzanne's Cuisine is responsible for.
Signature
Dated j'7 G Z
Initials of Manager on du
Bar Policies:
• I understand that I am responsible to I.D. anyone who looks
under 30 years of age for the purchase or consumption of
alcohol when I am employed at Suzanne's Cuisine.
• I understand that I am responsible to I.D.- anyone who looks
undcr 30 years of age no mailer ifthe bar is hosted or cash when
1 aim cmployccl at SLIZallne's Cuisine.
• I understand that I am responsible to refilsc alcohol to anyone
that is intoxicated when I ani employed for Suzanne's Cuisine.
• I undcrstwid that if I get caught serving alcohol to a minor I am
subject to a $3000.00 fine, which I am personally responsible
for.
• I understand that if I get caught serving alcohol to a minor I also
put Suzanne's Cuisine at stake for an additional $3000.00 fine,
which Suzianne's Cuisine is responsible; for.
Signature A tL Date
Initials of Manager on duty
// -14-61
Bar Policies:
• I understand that I am responsible to I.D. anyone who looks
under 30 years of age for tile purchase or consumption of
alcohol when 1 am employed at Suzanne's Cuisine.
• I understand that 1 am responsible to I.D. anyone who looks
ufflcicr 30 years of age no mailer irthe bar is hosted or cash when
�
I dill CI11pIOyCd at Stiza.nne s Cuisine.
• 1 understand that I am responsible to rcfiasc alcohol to anyone
that is intoxicated when I am employed for Suzanne's Cuisine.
• I understand that if I get caught serving alcohol to a minor I am
subject to a $3000.00 fine, which I am personally responsible
for.
• I understand that if I get caught serving alcohol to a minor I also
put Suzanne's Cuisine at stake for an additional $3000.00 fine,
which Surtanne's Cuisine is responsible for.
Signature /'�� � Date
Initials of Manager on duty_
10-21.0(
Bar Policies:
• I understand that I am responsible to I.D. anyone who looks
under 30 years of age for the purchase or consumption of
zlcoliol when I am employed at Suzanne's Cuisine.
• I understand that 1 am responsible to I.D: anyone who looks
under 30 years of age no matter it 1% bar is hosted or cash when
am cmrloycd at Surtduine's Cuisine.
• I understand that I am responsible to refuse alcohol to anyone
that is intoxicated when 1 am employed for Suzanne's Cuisine.
• I understand that if I get caught serving alcohol to a minor I am
subject to a $3000.00 fine, which I am personally responsible
for.
• I understand that if I get caught serving alcohol to a minor I also
put Suzanne's Cuisine at stake for an additional $3000.00 fine,
which Suzirinne's Cuisine is responsible for.
Signature - - - Date /0
Initials of Manager on duty
Bar Policies:
• I understand that I am responsible to I.D. anyone who looks
under 30 years of age for the purchase or consumption of
alcohol when I am employed at Suzanne's Cuisine.
• I understand that l am responsible to I.D. anyone who looks
under 30 years of age no matter if the bar is hosted or cash when
1 am employed at Suzanne's Cuisine.
• I understand that I am responsible to refuse alcohol to anyone
that is intoxicated when I am employed for Suzanne's Cuisine.
• I understand that if.1 get caught serving alcohol to a minor I am
subject to a $3000.00 fine, which I am personally responsible
for.
• I understand that if I get caught serving alcohol to a minor I also
put Suzanne's Cuisine at stake for an additional $3000.00 fine,
which Suzanne's Cuisine is responsible for.'
Signature_ �/�%� ��'�� Date
Initials of Manager on duty
Bar Policies:
• I understand that I ani responsible to I.D. anyone who looks
under 30 years of age for the purchase or consumption of
alcohol when I am employed at Suzanne's Cuisine.
• I understand that I am responsible to lb. anyone who looks
under 30 years of age no matter if the bar is hosted or cash when
1 3111 CI11pIOyCd at Suzanne's Cuisine.
• I understand that I am responsible to refuse alcohol to anyone
that is intoxicated, when I am employed for Suzanne's Cuisine.
• I undcrstrcuid that if 1 get caught serving alcohol to a minor I am
subject to a $3000.00 fille, which I am personally responsible
for.
• I understand that if I get caught serving alcohol to a minor I also
but Suzanne's Cuisine at stake for an additional $3000.00 fine,
which Suzianne's Cuisine is responsible for.
Signature Date /G
Initials of Manager on duty
Bar Policies -
0
• I understand that I am responsible to I.D. anyone who looks
under 30 years of age for tile purchase or consumption of
alcohol when I am employed at Suzanne's Cuisine.
• I understand that I am responsible to I.D. anyone who looks
under 30 years of ale no matter if the bar is hosted or cash when
I am employed at Suza.nne's Cuisine.
• I understand that I am responsible to refuse alcohol to anyone
that is intoxicated when I am employed for Suzanne's Cuisine.
• I understand that if I get caught serving alcohol to a minor I am
subject to a $3000.00 fine, which I am personally responsible
for.
• I understand that if I get caught serving alcohol to a minor I also
put Suzanne's Cuisine at stake for an additional $3000.00 fine,
which Suzic-inne's Cuisine is responsible for.
Signature
Date
Initials of Manager on dut
y
Bar Policies:
I understand that I am responsible to I.D. anyone who looks
under 30 years of age for tile purchase or consumption of
alcohol when I am employed at Suzanne's Cuisine.
• I understand that I am responsible to 1. D. -anyone who looks
under 30 years of age no matter if d I ic bar is hosted or cash when
1 atll CI11pIOyC(j 1t Suzanne's Cuisine.
• I understand that 1 am responsible to refiase alcohol to anyone
that is intoxicated when I am employed for Suzanne's Cuisine.
•
I understand that if I get caught serving alcohol to a minor I am
subject to a $3000.00 fine, which I am personally responsible
fo r.
• I understand that if I get caught serving alcohol to a minor I also
put Suzanne' s Cuisine at stake for an additional $3000.00 fine,
which Suzi-inne's Cuisine is responsible for.
Signature Date r /0'
Initials of Manager on dut
y
U1.
Bar Policies:
• I understand that I am responsible to I.D. anyone who looks
under 30 years of age for tile purchase or consumption of
alcohol when I am employed at Suzanne's Cuisine.
I understand that 1 am responsible to I.D: anyone who looks
under 30 years of age no matter if the bar is hosted or cash when
I am employed at Surtemne's Cuisine.
• I understand that I am responsible to refuse alcohol to anyone
that is intoxicated when I am employed for Suzanne's Cuisine.
• I understand that if I get caught serving alcohol to a minor I am
subject to a $3000.00 fine, which I am personally responsible
for.
• I understand that if I get caught serving alcohol to a minor I also
put Suzanne's Cuisine at stake for an additional $3000.00 fine,
which Suzanne's Cuisine is responsible for.
Signature Date
Initials of Manager on duty
'T" )..,I a)
f � �
Bar Policies:
• I understand that I am responsible to I.D. anyone who looks
under 30 years of age for tile purchase or consumption of
alcohol when I am employed at Suzanne's Cuisine.
• I understand that I am responsible to I.D. anyone who looks
under 30 years of age no matter if the bar is hosted or cash when
I am employed at Suzanne's Cuisine.
• I understand that I am responsible to refuse alcohol to anyone
that is intoxicated when I ani employed for Suzanne's Cuisine.
• I understand that if I get caught serving alcohol to a minor I am
subject to a $3000.00 fine, which I am personally responsible
for.
•
Vundersttruid that if I get caught serving alcohol to a minor I also
put Suzanne's Cuisine at stake for an additional $3000.00 fine,
which Suzanne's Cuisine is responsible for.
0.
Signature rA1,I n� Date
Initials of Manager on duty
9•ado•oi
Bar Policies:
• I understand that I am responsible to I.D. anyone who looks
under 30 years of age for the purchase or consumptionof
alcohol when I am employed at Suzanne's Cuisine.
• I understand that 1 am responsible to I.D. anyone who looks
undcr 30 years cif age no mailer ifthe bar is hosted or cash when
11111 ClllrlpyC(j at Suzanne's Cuisine.
• 1 understand that 1 am responsible to refuse alcohol to anyone
that is intoxicated when I am employed for Suzanne's Cuisine.
• I understand that if I get caught serving alcohol to a minor I am
subject to a $3000.00 fine, which I am personally responsible
for.
• I understand that if.1 get caught serving alcohol to a minor I also
put Suzanne's Cuisine at stake for an additional $3000.00 fine,
which Suz(annely s Cuisine is responsible for..
i'
Signature Date
Initials of Manager on duty
A�
TO: City Manager
FROM: Assistant City Engineer
SUBJECT: Supplement to Agenda Item H-1
Eldridge Avenue Improvements, Project 01-29
DATE: June 24, 2002
Attached is a letter from the resident at 385 E. Eldridge Avenue, which was inadvertently left out as an
exhibit in the feasibility study.
RE
JAN 22� CSI -Z9
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AGREEMENT
THIS AGREEMENT, made and entered into this . day of Ln , 2002, by and between:
CITY OF MAPLEWOOD
a municipal corporation,
(hereinafter referred to as "Maplewood")
and
RICHARD J. SCHREIER
a private party
(hereinafter referred to as "Schreier")
WITNESSETH,
WHEREAS, Schreier currently owns and holds all rights to real property located within the City
of Maplewood at the Southwest quadrant of Beam Avenue and Kennard Streets; and
WHEREAS, Maplewood seeks to produce a fireworks display and show for the Independence Day
celebration on July 4, 2002; and
WHEREAS, Schreier has agreed to permit entry upon his property to Maplewood employees and
agents for ,the sole purpose of producing the aforementioned fireworks display and show; and
WHEREAS, Maplewood has agreed to take all reasonable and necessary precautions to ensure that
Schreier's property and improvements are not harmed or damaged in any fashion.
NOW, THEREFORE, in consideration of the mutual covenants and agreements set forth,
Maplewood and Schreier hereby agree as follows:
I Schreier hereby conveys, grants, assigns and transfers to Maplewood a license for entry
upon the aforementioned real property for the sole limited purpose of preparing, conducting and removing
a fireworks show.
2. Maplewood hereby agrees to secure the aforementioned property by means of fencing,
e
barricades, or other reasonable means at all times relative to the aforementioned property will be strictly.
limited to those authorized City employees and/or City agents.
3. Maplewood agrees that upon completion of the July 4, 2002, festivities and fireworks show
that the aforementioned area will be clean and fully restored to its original condition.
4. Maplewood further agrees .to indemnify and save harmless, protect and deferid. Schreier,
his employees and agents, from any or all liability, suits, demands, including the legal defense costs
thereof for bodily injuries (including death), or property damages, arising from the aforementioned
fireworks show and display. This provision shall not however apply where such bodily injury or property
damage is caused by the sole negligence of Schreier, his agents or employees. Nor shall thisp rovision
apply where such bodily injury or property damage is due to the negligence of Schreier in performing
those duties or functions reserved to Schreier, including but not limited to, construction, maintenance and
other operations of the facility during Maplewood's occupancy.
5. Maplewood further agrees to reimburse Schreier a maximum sum of $100.00 for costs
incurred in any legal review of this Agreement.
6. Maplewood agrees to instruct its insurance carrier to provide and extend coverage to that
property owned by Schreier during the term of the fireworks display and show. Consistent with past
practice, said insurance coverage shall be in the amount of $600,,000.00.
7. It is intended that this license and the obligations set forth herein shall be binding upon
Maplewood and Schreier, their heirs, successors or assigns.
8. This Agreement shall terminate on July 5, 2002.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed -the day and year
first above written.
A-Pproved `qs to form:
Maplewood City Attorney
CITY OF MAPLEWOOD
By + y e
Mayor
1
By
City Clerk
RICHARD J. SCHREIER
By
3
7'Q - 7t d
(Gvey-)