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2013 12-09 City Council Meeting Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday December 09, 2013 City Hall, Council Chambers Meeting No. 22-13 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE 1. Acknowledgement of Maplewood Residents Serving the Country. C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Before addressing the council, sign in with the City Clerk. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of November 25, 2013 City Council Workshop Minutes 2. Approval of November 25, 2013 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Approval of a Resolution in Honor of Planning Commissioner Lorraine Fischer G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of Transfers 3. Authorization to Enter Into Contract with Allied Waste for Waste Hauling Services at City Facilities 4. Approval of Additional Office Furniture for Police Department Expansion Project 5. Authorization to Request Funding from Ramsey/Washington Suburban Cable Commission for Council Chambers Improvements 6. Approval of Grant Acceptance and Award of Contract for Historic Context Study 7. Approval of Consulting Contract for MCC Marketing Services 8. Approval to Solicit RFP’s for a Planning Consultant to Complete the Maplewood Parks System Master Plan 9. Approval of Resolution for Final Payment and Acceptance of Project, Lark Avenue Stormwater Lift Station, City Project 11-19 10. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 5, TH 36/ English Street Interchange Improvements, City Project 09-08 11. Approval of a Conditional Use Permit Review, St. Paul Hmong Alliance Church, 1770 McMenemy Street 12. Approval of a Conditional Use Permit Review, Buffalo Wild Wings, 3085 White Bear Avenue 13. Approval of a Conditional Use Permit Review, Cornerstone Community Church, 1616 Gervais Avenue 14. Approval of a Conditional Use Permit Review, Kline Auto World, 2610 Maplewood Drive H. PUBLIC HEARINGS 1. 2014 Tax Levy and Budget a. Resolution Certifying Taxes Payable in 2014 b. Resolution Adopting a Budget for 2014 2. Meeting of Economic Development Authority (EDA) – The City Council Serves as the EDA I. UNFINISHED BUSINESS 1. New Assessment Hearing Set for December 19, 2013, TH 36/ English Street Interchange Improvements, City Project 09-08 2. Approval of the Conversion to Recycling Carts for the City’s Residential Recycling Program J. NEW BUSINESS 1. Approval of Transfer of City-Owned Real Property Between City and EDA, Castle Avenue and Van Dyke Street a. Approval of Transfer 2. Approval of a Conditional Use Permit Revision and Design Plans for Agropur, 2080 Rice Street 3. Approval of a Parking Reduction for Maplebrook Pet Care Center, 2811 White Bear Avenue 4. Approval of an Off-Sale Intoxicating Liquor License for 61 Liquors, 2700 Maplewood Drive K. AWARD OF BIDS 1. Approval of Bid for Printing Services for the Maplewood Monthly and Additional City Publications L. VISITOR PRESENTATIONS M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update 2. 2013 Sustainability Report 3. Report on Swearing in Ceremony on January 6, 2014 N. COUNCIL PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. E1 November 25, 2013 City Council Workshop Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:00 P.M. Monday, November 25, 2013 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:03 p.m. by Mayor Rossbach. B. ROLL CALL Will Rossbach, Mayor Present Robert Cardinal, Councilmember Present Rebecca Cave, Councilmember Absent Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present C. APPROVAL OF AGENDA Councilmember Juenemann moved to approve the agenda as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. Discussion on Possible Discontinuation of D.A.R.E. Program and Alternative Youth Prevention Programming Police Chief Schnell gave the staff report. City Manager Ahl gave additional information. Michael Rogers, Principle of the Presentation of the Blessed Virgin Mary School addressed the council to give support for the school and parents for the D.A.R.E. Program. Emily Shaffer, freshman at Hill Murray High School addressed the council to give support for the D.A.R.E. Program. Barb Mauer, fifth grade teacher at Presentation of the Blessed Virgin Mary addressed the council to give support for the D.A.R.E. Program. 2. Discussion on Condemnation of Property City Engineer/Public Works Director Thompson gave the staff report. City Manager Ahl gave additional information and answered questions of the council. City Attorney Kantrud gave additional information. Council Packet Page Number 1 of 206 E1 November 25, 2013 City Council Workshop Minutes 2 3. Discussion on Cable Commission Franchise with Kim Facile Kim Facile, Secretary of the Ramsey Washington Suburban Cable Commission and Director representing the City of Maplewood gave an update on the renewal of the Cable Commission Agreement and answered questions of the council. City Manager Ahl gave additional information. F. ADJOURNMENT Mayor Rossbach adjourned the meeting at 6:43 p.m. Council Packet Page Number 2 of 206 E2 November 25, 2013 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, November 25, 2013 Council Chambers, City Hall Meeting No. 21-13 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:02 p.m. by Mayor Rossbach. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Will Rossbach, Mayor Present Robert Cardinal, Councilmember Present Rebecca Cave, Councilmember Absent Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA N1 Active Military Service Members N2 Council Communication/Staff Informing Council N3 Accolades in St. Paul Pioneer Press Councilmember Koppen moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of November 14, 2013 City Council Meeting Minutes Councilmember Koppen moved to approve the November 14, 2013 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Approval of Resolution of Appreciation for Larry Durand - Planning Commission Mayor Rossbach read the resolution of appreciation for Planning Commissioner Larry Durand. Councilmember Cardinal moved to approve the resolution of appreciation for Planning Council Packet Page Number 3 of 206 E2 November 25, 2013 City Council Meeting Minutes 2 Commissioner Larry Durand. Resolution 13-11-1006 Joint Resolution of Appreciation WHEREAS, Larry Durand has been a member of the Maplewood Planning Commission since May 14, 2012 and has served faithfully in that capacity; and WHEREAS, Larry has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, the membership of the planning commission has appreciated the experience, insights and good judgment Larry has provided; and WHEREAS, Larry has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Larry Durand is hereby extended our gratitude and appreciation for his dedicated service. Passed by the Maplewood Planning Commission on November 19, 2013 Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Acceptance of 2013 Innovation in Government Award from Ramsey-Washington Metro Watershed District - Living Streets City Engineer/Public Works Director Thompson gave the staff report. Paul Ellefson, Board President with the Watershed District; Cliff Aichinger, Administrator with the Watershed District; and Steve Love, Assistant City Engineer were present and gave additional information about Maplewood Living Streets and the Government Award. G. CONSENT AGENDA Councilmember Juenemann requested agenda item G8 be highlighted. Councilmember Koppen moved to approve agenda items G1-G8. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember Koppen moved to approve the Approval of Claims. ACCOUNTS PAYABLE: Council Packet Page Number 4 of 206 E2 November 25, 2013 City Council Meeting Minutes 3 $ 182,310.52 Checks # 91026 thru # 91077 dated 11/05/13 $ 265,816.39 Disbursements via debits to checking account dated 11/04/13 thru 11/08/13 $ 362,645.59 Checks # 91078 thru # 91276 dated 11/12/13 thru 11/15/13 $ 392,673.63 Disbursements via debits to checking account dated 11/12/13 thru 11/15/13 $ 1,203,446.13 Total Accounts Payable PAYROLL $ 504,706.62 Payroll Checks and Direct Deposits dated 11/08/13 $ 880.00 Payroll Deduction check # 9989645 thru # 9989646 dated 11/08/13 $ 505,586.62 Total Payroll $ 1,709,032.75 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of Resolution Accepting Insurance Labor-Management Committee’s (LMC) Recommendations for Employee Insurance Benefits for 2014 Councilmember Koppen moved to approve the resolution accepting the Insurance Labor Management Committee’s recommendations for employee insurance benefits for 2014. Resolution 13-11-1007 Be it resolved that the Maplewood City Council hereby affirms the recommendations of Insurance Labor Management Committee regarding 2014 employee insurance benefits for the City of Maplewood. Approved this 25th day of November 2013. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Approval of Council Request for Ramsey County Support for the City’s Three 2014 Bonding Projects a. East Metro Regional Public Safety Training Center b. Tubman Facility c. Fish Creek Acquisition Council Packet Page Number 5 of 206 E2 November 25, 2013 City Council Meeting Minutes 4 Councilmember Koppen moved to approve the resolution for council request for Ramsey County Support for the City’s three 2014 Bonding Projects. Resolution 13-11-1008 RESOLUTION APPROVING COUNCIL REQUEST FOR RAMSEY COUNTY SUPPORT FOR THE CITY’S THREE 2014 BONDING REQUEST WHEREAS, the Minnesota State Legislature is accepting allocations for Capital Bonding Bill requests for the 2014 Legislative Session; and WHEREAS, the City of Maplewood has deemed the East Metro Regional Public Safety Training Center, the Tubman Facility, and the Fish Creek Acquisition all high priority projects; and WHEREAS, the current funding available for these projects is not sufficient to complete them; and WHEREAS, the City of Maplewood is in need of Capital Bond funding to provide gap financing to supplement previous state grant funds, local funding and other funding for the completion of these projects; and WHEREAS, the City would like to have the full support of Ramsey County in these requests since the County and City have historically been partners and the County as a whole shall benefit directly from each of these projects. NOW, THEREFORE BE IT RESOLVED, that the Maplewood City Council does hereby request a Resolution of Support from the Ramsey County Board of Commissioners for the East Metro Regional Public Safety Training Center, the Tubman Facility, and the Fish Creek Acquisition projects. Adopted by the Maplewood City Council on this 25th day of November, 2013 Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Approval of Vendors for Maplewood Community Center Intoxicating Liquor License and Beverage Provider Services Councilmember Koppen moved to approve the contracts with Green Mill and RP Catering by Roasted Pear for Auxiliary Cater Intoxicating Liquor License and Beverage Service for the Maplewood Community Center Banquet Event Center for a duration of three years beginning January 1, 2014 and running through December 31, 2016. Furthermore, Council directs the Mayor and City Manager to execute agreements. Seconded by Councilmember Juenemann Ayes – All The motion passed. Council Packet Page Number 6 of 206 E2 November 25, 2013 City Council Meeting Minutes 5 5. Approval of Vendors for Maplewood Community Center Catering Services Councilmember Koppen moved to approve the contracts with Dan Good Catering, Green Mill Catering, Kane’s Catering, and RP Catering by Roasted Pear for food catering service for the Maplewood Community Center Banquet Event Center for a duration of three years beginning January 1, 2014 and running through December 31, 2016. Furthermore, Council directs the Mayor and City Manager to execute contract agreements. Seconded by Councilmember Juenemann Ayes – All The motion passed. 6. Approval of Resolution for Final Payment and Acceptance of Project, Maplewood Dump Site Improvements, City Project 11-22 Councilmember Koppen moved to approve the resolution approving final payment and acceptance of project for the Maplewood Dump Site Improvements, City Project 11-22. Resolution 13-11-1009 Approving Final Payment and Acceptance of Project City Project 11-22 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Improvement Project 11-22, the Maplewood Dump Site Improvements, and has let a construction contract for completion of the work, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Maplewood Dump Site Improvements, City Project 11-22, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that 1. City Project 11-22 is complete and maintenance of these improvements is accepted by the City; and the final construction cost is $94,100.50. Final payment to Arnt Construction, Inc., and the release of any retainage or escrow is hereby authorized. Approved this 25th day of November 2013. Seconded by Councilmember Juenemann Ayes – All The motion passed. 7. Approval for Fire Department to Purchase a Used Chevrolet Tahoe Councilmember Koppen moved to approve the purchase of a Chevrolet Tahoe in the amount of $25,000 from Oakdale Fire Department. Seconded by Councilmember Juenemann Ayes – All Council Packet Page Number 7 of 206 E2 November 25, 2013 City Council Meeting Minutes 6 The motion passed. 8. Approval of Agreement for Computer-Aided Dispatch and Mobile Data Among and Between Ramsey County, the City of Maplewood and Other County-Based Governmental Units Police Chief Schnell gave the staff report. Councilmember Koppen moved to approve the Agreement for Computer-Aided Dispatch and Mobile Data Among and Between Ramsey County, the City of Maplewood and other County- Based Governmental Units. Seconded by Councilmember Juenemann Ayes – All The motion passed. H. PUBLIC HEARING 1. Highway 36/English Street Interchange Improvements, Project 09-08 a. Assessment Hearing, 7:00 p.m. b. Resolution Adopting Assessment Roll City Engineer/Public Works Director Thompson gave the staff report and answered questions of the council. The following have objected to the assessment: 1. Roger & Naomi, Inc., 2228 Maplewood Drive 2. BBD Investment, 0 Highway 36 East 3. BBD Investment, 1285 Cope 4. AA Metcalf Moving and Storage, 1255 Viking Drive 5. Maplewood Business Center, 1261 Viking Drive 6. Second Harvest Hartland, 1140 Gervais Avenue 7. Land O’Lakes Property, Inc., 1259 Gervais Avenue 8. Camada Limited Partnership, 2354 English Street North 9. Cramer Maplewood, LLC, 2385 English Street North Mayor Rossbach opened the public hearing. The following people spoke: 1. Jim Collova, 2354 English Street 2. Bill Soukop 1167 Highway 36 East 3. Jane Gould, 1140 Gervais Avenue 4. Linda Steinbaugh, 1285 Cope 5. Roger K. Logan, 2228 Maplewood Drive Mayor Rossbach closed the public hearing. City Engineer/Public Works Director Thompson answered additional questions of the council. City Manager Ahl gave additional information and recommended that the council should not adopt the assessment roll that was published incorrectly and wait for two weeks to bring all the objections back and adopt the new assessment roll. Councilmember Juenemann moved to acknowledge that the assessment public hearing has Council Packet Page Number 8 of 206 E2 November 25, 2013 City Council Meeting Minutes 7 been held and is now closed and will not be reopened; she further moved to table the assessment roll as published and take it up again at the December 9, 2013 council meeting. Seconded by Councilmember Koppen Ayes – All The motion passed. I. UNFINISHED BUSINESS 1. Approval to Purchase Recycling Carts for the City’s Residential Recycling Program City Manager Ahl gave the staff report and recommended council table until the December 9, 2013 council meeting. Councilmember Koppen moved staff recommendation to table until the December 9, 2013 Council Meeting. Seconded by Councilmember Cardinal Ayes – All The motion passed. J. NEW BUSINESS 1. Approval of Resolution for 2014 Annual Liquor License Renewals City Clerk Guilfoile gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the resolution for 2014 annual liquor license renewals for Club, Off-Sale, On-Sale and Wine. Resolution 13-11-1010 2014 Annual Liquor License Renewals for Club, Off-Sale, On-Sale and Wine RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that the following On-Sale, Off-Sale, Club and Wine Liquor Licenses, having been previously duly issued by this Council, are hereby approved for renewal for one year, effective January 1, 2014, with approvals granted herein subject to satisfactory results of required Police, Fire, health inspections, and required documentation submitted: Cub Foods #30244, 100 County Road B West Off-Sale 3.2 Beer Licenses Cub Foods #31264, 2390 White Bear Avenue Maddie’s Market. 1690 McKnight Road North Maplewood Kwik Mart. 2150 McMenemy Street North Rainbow Foods #8861, 2501 White Bear Avenue SuperAmerica #4022, 1750 White Bear Avenue SuperAmerica #4089, 11 Century Avenue South Council Packet Page Number 9 of 206 E2 November 25, 2013 City Council Meeting Minutes 8 A1 Liquor, 19 Century Avenue North Off-Sale Intoxicating Liquor Licenses Big Discount Liquor, 2515 White Bear Avenue Costco Wholesale #1021, 1431 Beam Avenue East Cub Discount Liquor, 100 West County Road B Heritage Liquor LLC, 1347 Frost Avenue Maddie’s Liquor, 1690 McKnight Road North Maplewood Wine Cellar, 1281 Frost Avenue Merwin Liquors, 1700-D Rice Street MGM Liquor Warehouse, 2950 White Bear Avenue Party Time Liquor, 1835 East Larpenteur Avenue Princess Liquor ‘n Tobacco, 2728 Stillwater Road Sarrack’s Int’l. Wine & Spirits, 2305 Stillwater Road White Bear Liquor & Wine, 2223 White Bear Avenue Chipotle Mexican Grill, 3095 White Bear Ave North On-Sale 3.2 Beer Licenses Maplewood Moose Lodge #963, 1946 English Street On-Sale Club License 5-8 Tavern & Grill, 2289 Minnehaha Avenue On-Sale Intoxicating Liquor Licenses Acapulco Restaurant, 3069 White Bear Avenue Aramark, 2350 Minnehaha Avenue East Bleechers Bar & Grill, 2220 White Bear Avenue Buffalo Wild Wings 3085, White Bear Avenue Champps of Maplewood, 1734 Adolphus Street Chili’s Grill & Bar #224, 1800 Beam Avenue Chipotle Mexican Grill #224, 2303 White Bear Avenue Downtown Lav 52 Km, 3030 Southlawn Dr. N Freddy’s Tiki Hut, 1820 Rice Street North Goodrich Golf Course, 1820 North Van Dyke Guldens Roadhouse, 2999 North Highway 61 Huey’s Saloon, 2425 North Highway 61 Jake’s City Grille, 1745 Beam Avenue East McCarron’s Pub and Grill, 1986 Rice Street N Myth, 3090 Southlawn Drive North Olive Garden #1200, 1749 Beam Avenue Osaka Sushi & Hibachi, 1900 County Road D E Outback Steakhouse, 1770 Beam Avenue Red Lobster #0283, 2925 White Bear Avenue Stargate Dance Club, 1700 Rice Street, Suite J T.G.I. Friday’s #0472, 3087 White Bear Avenue The Dog House Bar & Grill, 2029 Woodlynn Avenue East The Ponds at Battle Creek, 601 Century Avenue South Bambu Asian Cuisine, 1715-A Beam Avenue On-Sale Wine/Strong Beer Licenses Noodles & Company, 2865 White Bear Avenue Taste of India, 1745 Cope Avenue East Council Packet Page Number 10 of 206 E2 November 25, 2013 City Council Meeting Minutes 9 Seconded by Councilmember Cardinal Ayes – All The motion passed. 2. Approval of Agreement for Suburban Representation Selection Process to the Board of Water Commissioners City Manager Ahl gave the staff report. Councilmember Juenemann moved to approve the Agreement for Suburban Representation Selection Process to the Board of Water Commissioners and authorize the Mayor and City Manager to sign the agreement signifying council approval. Minor changes to the amendment can be made if reviewed and approved by the City Attorney. Seconded by Councilmember Koppen Ayes – All The motion passed. Councilmember Juenemann moved to appoint Will Rossbach to the Board of Commissioners for 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval of the 2014 SCORE Funding Grant Application Assistant City Manager/Community Development Director Coleman gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the 2014 SCORE Funding Grant Application in the amount of $79,766. Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Approval of Resolution Adopting 2014 Assessment Rates, Public Works Permit Fees and Park Availability Charges City Manager Ahl gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the resolution for adoption of 2014 Assessment Rates, Public Works Permit Fees and Park Availability Charges. Resolution 13-11-1011 Adoption of the 2014 Assessment Rates, Public Works Permit Fees and Park Availability Charges WHEREAS, the City of Maplewood has established assessment rates, permit fees, and Council Packet Page Number 11 of 206 E2 November 25, 2013 City Council Meeting Minutes 10 park availability charges, and WHEREAS, city staff has reviewed the assessment rates, permit fees, and park availability charges. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The proposed assessment and improvement rates hereby attached shall become effective beginning January 1, 2014. Furthermore the special assessment rates shall be officially established through a benefit appraisal analysis. 2. The updated public works fees are approved for all related permit applications received on or after January 1, 2014. 3. The park availability charge (which has not changed from 2013) shall be effective beginning January 1, 2014. The rates attached will be reviewed by staff on an annual basis with recommendations for revision brought to the city council for consideration. Seconded by Councilmember Koppen Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATION None M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Ahl gave the update on the council calendar. . 2. Pension Funding Report City Manager Ahl gave the staff report on the types of pension funds that city employees have. N. COUNCIL PRESENTATIONS 1. Active Military Service Members Councilmember Cardinal discussed cost effective ways to recognize Maplewood residents that are actively serving in the military. Mayor Rossbach stated that Maplewood has tried, whenever possible, to highlight and recognize the members of our community that are serving or have served in the military. Citizen Services/Communications Director Guilfoile noted that staff is Council Packet Page Number 12 of 206 E2 November 25, 2013 City Council Meeting Minutes 11 very supportive of this effort and stated that in the December issue of the Maplewood Monthly staff member Sandra Vitt who served in the military and whose husband still serves is highlighted. Guilfoile invited the public to contact the city if they or a family member is or has severed so that they too can be recognized in the Maplewood Monthly. 2. Council Communications Councilmember Cardinal commended staff for doing a good job with communication and keeping the council informed and updated on pertinent issue. 3. Accolades in St. Paul Pioneer Press Councilmember Juenemann noted that there was a recent briefing in the St. Paul Pioneer Press regarding the Highway 36/English Street Interchange project. She gave credit to City Engineer and Public Works Director Michael Thompson for his leadership ensuring that the project was done efficiently and timely. O. ADJOURNMENT Mayor Rossbach adjourned the meeting at 8:30 p.m. Council Packet Page Number 13 of 206 MEMORANDUM TO: Charles Ahl, City Manager FROM: Tom Ekstrand, Senior Planner Melinda Coleman, Assistant City Manager DATE: December 4, 2013 SUBJECT: Approval of a Resolution in Honor of Planning Commissioner Lorraine Fischer Introduction Lorraine Fischer has submitted her resignation as a member of the Maplewood Planning Commission. Lorraine is an original member of the Maplewood Planning Commission and has served since 1970. On November 19, 2013, the planning commission approved this resolution and forwarded it to the city council for their approval, acknowledging Commissioner Fisher’s 43 years of service to the city. Budget Impact None. Recommendation Approve the attached resolution of in honor of Planning Commissioner Fisher. Attachment 1. Resolution in Honor of Lorraine Fischer 2. November 19, 2013 Planning Commission Minutes P: Planning Commission\Resolution of Appreciation for Lorraine Fischer CC Report #2 12 13 te F1 Council Packet Page Number 14 of 206 Resolution in Honor of Lorraine Fischer Whereas, the Maplewood City Council passed an ordinance establishing the Planning Commission on April 2, 1970; Whereas, the council then appointed eleven Maplewood citizens to serve on its new commission and Lorraine Fischer was one of those eleven; Whereas, Lorraine has served continually since the formation of the Planning Commission and has served as its chair since the 1990’s; Whereas, along with her colleagues on the Planning Commission, Lorraine continually advised the City Council on wise development decisions; Whereas, in addition to her service on the Planning Commission Lorraine has also served on the Maplewood Housing and Redevelopment Authority and as an election judge for numerous years; Whereas, it is difficult to adequately express sufficient gratitude to Lorraine for her 43 years of caring, intelligent and unending service to the city; Whereas, the city council and city staff acknowledge her untiring service to the city in guiding its growth and development from a city that was largely rural in 1970 to an almost fully developed community; NOW, THEREFORE, I Will Rossbach, through my authority as the Mayor of the City of Maplewood, do hereby extend my gratitude and heartfelt appreciation to Lorraine for her 43 years of dedicated and enduring service to the City of Maplewood. Passed by the Maplewood City Council on ___________, 2013 ____________________________________ Will Rossbach, Mayor Passed by the Maplewood Planning Commission On November 19, 2013 ____________________________________ Tushar Desai, Chairperson Attest: ________________________________ Karen Guilfoile, City Clerk F1, Attachment 1 Council Packet Page Number 15 of 206 November 19, 2013 Planning Commission Meeting Minutes 1 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, NOVEMBER 19, 2013 6. NEW BUSINESS a. Resolution in Honor of Planning Commissioner Lorraine Fischer i. Senior Planner, Tom Ekstrand gave the report and read the resolution of appreciation in honor of Lorraine Fischer. Commissioner Arbuckle moved to approve the resolution of appreciation in honor of Lorraine Fischer. Seconded by Commissioner Trippler. Ayes - All The motion passed. This item will go to the city council on December 9, 2013. F1, Attachment 2 Council Packet Page Number 16 of 206 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-09-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-22 and 11-27.xlsx TO:Chuck Ahl, City Manager FROM:Gayle Bauman, Finance Director DATE: SUBJECT:Approval of Claims 1,409,491.78$ Checks # 91277 thru # 91318 dated 11/19/13 307,546.29$ Disbursements via debits to checking account dated 11/18/13 thru 11/22/13 675,079.32$ Checks # 91319 thru # 91415 dated 11/20/13 thru 12/03/13 359,266.08$ Disbursements via debits to checking account dated 11/25/13 thru 11/29/13 2,751,383.47$ Total Accounts Payable 513,321.50$ Payroll Checks and Direct Deposits dated 11/22/13 1,698.50$ Payroll Deduction check # 9989668 thru # 9989670 dated 11/22/13 515,020.00$ Total Payroll 3,266,403.47$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL MEMORANDUM December 9, 2013 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: G1 Council Packet Page Number 17 of 206 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-09-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-22 and 11-27.xlsx Check Description Amount 91277 00526 PROJ 09-08 HWY 36/ENGLISH PMT#13 1,290,244.46 91278 04944 SUBWAY ORDERS - OCT 1,140.89 91279 01202 MAPLEWOOD MONTHLY - NOV 8,866.63 91280 01337 911 DISPATCH SERVICES - OCT 28,851.06 01337 FLEET SUPPORT FEE - OCT 458.64 01337 FLEET SUPPORT FEE - OCT 414.96 91281 01463 MCC MASSAGES - OCTOBER 1 - 15 739.40 01463 MCC MASSAGES - SEPTEMBER 16 - 30 603.00 91282 04252 ON SPOT CHAINS 2,336.29 91283 01798 SHOP TOWELS 30.00 91284 01974 REFUND FOR TRANS MEDIC MW31247A 9.50 91285 01865 VOLLEYBALL ASSIGNMENTS THRU 11/1 112.50 91286 VOLLEYBALL ASSIGNMENTS THRU 11/1 562.50 91287 04862 PROJ 10-14 APPRAISAL SRVS 9/25-10/25 2,800.00 91288 02624 TREATED ROAD SALT~11,522.70 02624 TREATED ROAD SALT~1,953.96 02624 TREATED ROAD SALT~1,860.92 91289 05297 REPAIR WATER HEATER STATION 1 536.53 91290 05298 ESCROW RELEASE 2361 CARVER AVE 2,625.27 91291 01871 REFS 1ST HALF VOLLEYBALL THRU 11/1 150.00 91292 05215 SOCCER CLINIC INSTRUCTION 651.07 91293 00412 BOOKS FOR LEADERSHIP GROUP 105.70 91294 00472 CONSULTING FEES 10/21 - 10/31 1,250.00 91295 00487 ESCROW RELEASE 1770 CO RD D E 1,626.23 91296 05296 SAFELOADER TECH FOR SNOW REMOVAL 2,741.72 91297 05285 REFS 1ST HALF VOLLEYBALL THRU 11/1 525.00 91298 03538 REFS 1ST HALF VOLLEYBALL THRU 11/1 600.00 91299 00827 CLAIM DEDUCTIBLE C0024804 3,386.51 91300 04781 REFS 1ST HALF VOLLEYBALL THRU 11/1 450.00 91301 05274 REFUND FOR TRANS MEDIC 174.25 91302 02909 ROAD SALT~13,390.33 02909 ROAD SALT~5,242.48 02909 ROAD SALT~1,548.79 91303 00001 REFUND J VOSS - TICKET KERI NOBLE 53.57 91304 01863 REFS 1ST HALF VOLLEYBALL THRU 11/1 675.00 91305 05056 PROJ 10-14 APPRAISAL SERVICES 4,550.00 91306 04953 REFS 1ST HALF VOLLEYBALL THRU 11/1 225.00 91307 05300 MCC CONCERT SIRENS OF THE 60S 2,004.00 91308 04432 REFS 1ST HALF VOLLEYBALL THRU 11/1 345.00 91309 02663 REFS 1ST HALF VOLLEYBALL THRU 11/1 150.00 91310 01488 REIMB FOR MILEAGE JAN - OCT 2013 93.05 91311 04747 ELECTION JUDGE MILEAGE & PHONE 24.21 91312 05295 PROGRAM INSTRUCTION FEE 9/30-11/4 420.00 91313 05299 ESCROW REL 2149,51,55 WOODLYNN 2,851.43 05299 ESCROW RELEASE 2145 WOODLYNN 1,013.26 91314 03598 REIMB FOR TUITION & BOOKS 8/26-10/19 1,866.26 03598 REIMB FOR MEALS 10/15 - 10/19 13.04 91315 01699 REGISTRATION FEE STREET SWEEPING 20.00 91316 05220 FABRICATE & INSTALL NEW RAILS PW 7,076.67 91317 01872 REFS 1ST HALF VOLLEYBALL THRU 11/1 375.00 91318 05284 REFS 1ST HALF VOLLEYBALL THRU 11/1 225.00 11/19/2013 RAMSEY COUNTY-PROP REC & REV 11/19/2013 SISTER ROSALIND GEFRE 11/19/2013 HILLCREST VENTURES LLC 11/19/2013 NYSTROM PUBLISHING CO INC 11/19/2013 RAMSEY COUNTY-PROP REC & REV Check Register City of Maplewood 11/14/2013 Date Vendor 11/19/2013 FOREST LAKE CONTRACTING INC 11/19/2013 RAMSEY COUNTY-PROP REC & REV 11/19/2013 SISTER ROSALIND GEFRE 11/19/2013 TOWMASTER TRUCK EQUIP. INC. 11/19/2013 YOCUM OIL CO. 1,409,491.78 42 Checks in this report. 11/19/2013 BLUE CROSS REFUNDS 11/19/2013 BRKW APPRAISALS, INC. 11/19/2013 CARGILL INCORPORATED 11/19/2013 CARGILL INCORPORATED 11/19/2013 DON BOWMAN 11/19/2013 KAREN MARIE BOWMAN 11/19/2013 KENNETH COOPER 11/19/2013 CORESTRONG FITNESS LLC 11/19/2013 DONALD SALVERDA & ASSOCIATES 11/19/2013 CARGILL INCORPORATED 11/19/2013 CARVELLI DRAIN SRVS & PLUMBING 11/19/2013 CHRISTOPHER & JESSICA CARVELLI 11/19/2013 CHASSITY HALL 11/19/2013 PATRICK JAMES HUBBARD 11/19/2013 L M C I T 11/19/2013 MICHAEL A ERICSON 11/19/2013 FRATTALONE COMPANIES INC. 11/19/2013 GLENRIDGE INC. 11/19/2013 NORTH AMERICAN SALT CO 11/19/2013 NORTH AMERICAN SALT CO 11/19/2013 ONE TIME VENDOR 11/19/2013 DAVE MATTSON 11/19/2013 NATIONAL GOVERNMENT SRVS, INC. 11/19/2013 NORTH AMERICAN SALT CO 11/19/2013 COLLEEN RAYE 11/19/2013 EUGENE E. RICHARDSON 11/19/2013 CARL SAARION 11/19/2013 ROGER PACKER 11/19/2013 PATCHIN MESSNER DODD & BRUMM 11/19/2013 BARTON JAMES PECK 11/19/2013 SUNRISE DESIGN & CONSTRUCTION 11/19/2013 SUNRISE DESIGN & CONSTRUCTION 11/19/2013 PAUL THEISEN 11/19/2013 CHRISTINE SOUTTER 11/19/2013 TIM STAFKI 11/19/2013 STEPPINGSTONE THEATRE 11/19/2013 WEBER, INC. 11/19/2013 MARK WEBER 11/19/2013 BOB WOSICK 11/19/2013 PAUL THEISEN 11/19/2013 UNIVERSITY OF MINNESOTA G1, Attachment 1 Council Packet Page Number 18 of 206 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-09-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-22 and 11-27.xlsx Settlement Date Payee Description Amount 11/18/2013 MN State Treasurer Drivers License/Deputy Registrar 47,356.48 11/18/2013 MN Dept of Natural Resources DNR electronic licenses 1,105.00 11/19/2013 MN State Treasurer Drivers License/Deputy Registrar 34,281.29 11/20/2013 MN State Treasurer Drivers License/Deputy Registrar 42,725.77 11/20/2013 MN Dept of Revenue Sales Tax 13,214.00 11/21/2013 MN State Treasurer Drivers License/Deputy Registrar 49,122.20 11/22/2013 MN State Treasurer Drivers License/Deputy Registrar 16,048.87 11/22/2013 MN Dept of Natural Resources DNR electronic licenses 446.50 11/22/2013 US Bank VISA One Card*Purchasing card items 69,545.89 11/22/2013 MN Dept of Revenue Fuel Tax 342.29 11/22/2013 ICMA (Vantagepointe)Deferred Compensation 4,137.50 11/22/2013 ING - State Plan Deferred Compensation 29,220.50 307,546.29 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachment 1 Council Packet Page Number 19 of 206 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-09-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-22 and 11-27.xlsx Transaction Date Posting Date Merchant Name Transaction Amount Name 11/01/2013 11/04/2013 TRI-STATE BOBCAT $627.09 DAVE ADAMS 11/12/2013 11/13/2013 HEJNY RENTAL INC $28.97 DAVE ADAMS 11/13/2013 11/14/2013 HENRIKSEN ACE HARDWARE $17.64 DAVE ADAMS 11/13/2013 11/15/2013 MILLS FLEET FARM #2,700 $14.96 DAVE ADAMS 11/07/2013 11/07/2013 FRANKLINCOVEYPRODUCTS $53.50 R CHARLES AHL 11/09/2013 11/11/2013 UNIFORMS UNLIMITED INC.$125.60 PAUL BARTZ 11/12/2013 11/13/2013 INT*TRI TAYLOR UNIFORMS I $163.95 PAUL BARTZ 11/11/2013 11/13/2013 MARSHALLS #0161 $9.99 MARKESE BENJAMIN 10/31/2013 11/04/2013 DOLCE HAYES MANSION $606.28 BRIAN BIERDEMAN 11/12/2013 11/13/2013 BLUE RIBBON BAIT & TACKLE $7.48 OAKLEY BIESANZ 11/12/2013 11/13/2013 USPS 26833800033400730 $50.00 OAKLEY BIESANZ 11/03/2013 11/04/2013 KNOWLAN'S MARKET #2 $6.20 RON BOURQUIN 11/07/2013 11/08/2013 TARGET 00011858 $17.14 NEIL BRENEMAN 11/07/2013 11/08/2013 NW LASERS AND INSTRUMENT $144.98 TROY BRINK 11/07/2013 11/11/2013 THE HOME DEPOT 2801 $68.46 TROY BRINK 11/07/2013 11/11/2013 NORTHERN TOOL EQUIP-MN $70.62 TROY BRINK 11/07/2013 11/11/2013 VIKING INDUSTRIAL CENTER $1,040.76 TROY BRINK 11/08/2013 11/11/2013 GRUBERS POWER EQUIPMENT $42.62 TROY BRINK 11/11/2013 11/12/2013 NOR*NORTHERN TOOL $200.27 TROY BRINK 11/05/2013 11/07/2013 OFFICE DEPOT #1090 $63.01 SARAH BURLINGAME 11/06/2013 11/07/2013 PANERA BREAD #1305 $149.29 SARAH BURLINGAME 11/06/2013 11/08/2013 OFFICE DEPOT #1090 $58.91 SARAH BURLINGAME 11/07/2013 11/08/2013 PANERA BREAD #1305 $145.54 SARAH BURLINGAME 11/07/2013 11/11/2013 IMPARK 00200149 $10.00 SARAH BURLINGAME 11/08/2013 11/11/2013 FIRST SHRED $39.00 SARAH BURLINGAME 11/14/2013 11/15/2013 CUB FOODS #1599 $11.98 SARAH BURLINGAME 11/14/2013 11/15/2013 UNIFORMS UNLIMITED INC.$27.00 JOHN CARNES 11/06/2013 11/07/2013 VIKING ELECTRIC-CREDIT DE $110.59 SCOTT CHRISTENSON 11/06/2013 11/07/2013 VIKING ELECTRIC-CREDIT DE $201.87 SCOTT CHRISTENSON 11/07/2013 11/08/2013 VIKING ELECTRIC-CREDIT DE $100.93 SCOTT CHRISTENSON 11/08/2013 11/11/2013 MINNESOTA AIR OAKDALE $38.95 SCOTT CHRISTENSON 11/09/2013 11/11/2013 G&K SERVICES 182 $109.94 CHARLES DEAVER 11/10/2013 11/12/2013 NORTHERN TOOL EQUIP-MN $19.27 CHARLES DEAVER 11/14/2013 11/15/2013 MENARDS 3022 $39.53 CHARLES DEAVER 11/05/2013 11/07/2013 STREICHER'S MPLS $163.89 RICHARD DOBLAR 11/04/2013 11/05/2013 WW GRAINGER $23.39 TOM DOUGLASS 11/06/2013 11/08/2013 NUCO2 01 OF 01 $94.35 TOM DOUGLASS 11/06/2013 11/08/2013 NUCO2 01 OF 01 $153.36 TOM DOUGLASS 11/06/2013 11/08/2013 NUCO2 01 OF 01 $181.85 TOM DOUGLASS 11/06/2013 11/08/2013 NUCO2 01 OF 01 $254.98 TOM DOUGLASS 11/06/2013 11/08/2013 NUCO2 01 OF 01 $240.60 TOM DOUGLASS 11/07/2013 11/08/2013 WW GRAINGER $4.03 TOM DOUGLASS 11/07/2013 11/11/2013 THE HOME DEPOT 2801 $19.86 TOM DOUGLASS 11/08/2013 11/11/2013 COMMERCIAL POOL & SPA SUP $102.33 TOM DOUGLASS 11/12/2013 11/13/2013 VIKING ELECTRIC - ST PAUL $416.56 TOM DOUGLASS 11/13/2013 11/15/2013 THE HOME DEPOT 2801 $21.34 TOM DOUGLASS 10/31/2013 11/04/2013 MSP AIRPORT PARKING $70.00 MICHAEL DUGAS 10/31/2013 11/04/2013 DOLCE HAYES MANSION $606.28 MICHAEL DUGAS 11/13/2013 11/14/2013 ST PAUL PUBLIC WORKS PARK $0.75 THOMAS EKSTRAND 11/13/2013 11/14/2013 ST PAUL PUBLIC WORKS PARK $0.75 THOMAS EKSTRAND 11/13/2013 11/14/2013 ST PAUL PUBLIC WORKS PARK $2.20 THOMAS EKSTRAND 11/06/2013 11/07/2013 MENARDS 3059 $21.39 PAUL E EVERSON 11/12/2013 11/14/2013 CVS PHARMACY #1751 Q03 $19.47 PAUL E EVERSON 11/01/2013 11/04/2013 CERTIFIED LABORATORIES $464.85 LARRY FARR 11/01/2013 11/04/2013 WM EZPAY $500.50 LARRY FARR 11/02/2013 11/04/2013 ZEROREZ $4,341.13 LARRY FARR 11/04/2013 11/05/2013 MIDWEST LOCK AND SAFE INC $185.00 LARRY FARR 11/05/2013 11/06/2013 WM EZPAY $1,180.73 LARRY FARR 11/05/2013 11/06/2013 WM EZPAY $525.27 LARRY FARR 11/06/2013 11/07/2013 SCHINDLER ELEVATOR CORP $634.89 LARRY FARR G1, Attachment 1 Council Packet Page Number 20 of 206 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-09-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-22 and 11-27.xlsx 11/06/2013 11/07/2013 NARDINI FIRE EQUIPMENT $651.63 LARRY FARR 11/06/2013 11/08/2013 HOLIDAY STNSTORE 3830 $4.17 LARRY FARR 11/07/2013 11/08/2013 SQ *CHRIS MASTELL TRAILER $250.00 LARRY FARR 11/09/2013 11/11/2013 G&K SERVICES 182 $909.35 LARRY FARR 11/09/2013 11/11/2013 G&K SERVICES 182 $480.26 LARRY FARR 11/11/2013 11/13/2013 COMMERCIAL FURNIT00 OF 00 $1,188.76 LARRY FARR 11/01/2013 11/04/2013 ACT*10KLAKES $210.00 DAVID FISHER 11/07/2013 11/11/2013 UNIFORMS UNLIMITED INC.$103.36 MARCUS FORSYTHE 11/04/2013 11/05/2013 HEALTHSOURCE SOLUTIONS $170.00 MYCHAL FOWLDS 11/04/2013 11/06/2013 PAYFLOW/PAYPAL $59.95 MYCHAL FOWLDS 11/06/2013 11/07/2013 VZWRLSS*APOCC VISB $967.99 MYCHAL FOWLDS 11/13/2013 11/14/2013 TOSHIBA BUSINESS SOLUTION $74.79 MYCHAL FOWLDS 11/13/2013 11/14/2013 TOSHIBA BUSINESS SOLUTION $135.55 MYCHAL FOWLDS 11/13/2013 11/14/2013 TOSHIBA BUSINESS SOLUTION $1,339.85 MYCHAL FOWLDS 11/13/2013 11/14/2013 TOSHIBA BUSINESS SOLUTION $1,987.08 MYCHAL FOWLDS 11/14/2013 11/14/2013 IAC*VIMEO PLUS $59.95 MYCHAL FOWLDS 11/01/2013 11/04/2013 ZOHO CORPORATION $3,795.00 NICK FRANZEN 11/06/2013 11/06/2013 CRUCIAL.COM $171.39 NICK FRANZEN 11/06/2013 11/07/2013 IDU*INSIGHT PUBLIC SEC $54.72 NICK FRANZEN 11/06/2013 11/07/2013 HP DIRECT-PUBLICSECTOR $2,519.08 NICK FRANZEN 11/06/2013 11/07/2013 HP DIRECT-PUBLICSECTOR $2,339.62 NICK FRANZEN 11/06/2013 11/08/2013 CRABTREE COMPANIES INC $2,228.32 NICK FRANZEN 11/12/2013 11/13/2013 BEST BUY MHT 00000109 $2,661.99 NICK FRANZEN 11/13/2013 11/14/2013 ADVANCED BUSINESS TECHNO $214.00 NICK FRANZEN 11/14/2013 11/14/2013 AMAZON MKTPLACE PMTS $7.99 NICK FRANZEN 11/07/2013 11/08/2013 RAINBOW FOODS 00088617 $15.68 JEAN GLASS 11/13/2013 11/14/2013 THE VERNON COMPANY $1,108.34 JEAN GLASS 11/07/2013 11/11/2013 HOMEDEPOT.COM $69.92 JAN GREW HAYMAN 11/05/2013 11/06/2013 ACAPULCO MEXICAN RESTAURA $174.08 KAREN GUILFOILE 11/07/2013 11/08/2013 VZWRLSS*APOCC VISN $107.84 KAREN GUILFOILE 11/04/2013 11/06/2013 MILLS FLEET FARM #2,700 $78.05 MARK HAAG 11/06/2013 11/07/2013 STATE SUPPLY $450.40 MARK HAAG 11/07/2013 11/08/2013 RAINBOW FOODS 00088617 $37.66 MARK HAAG 11/12/2013 11/14/2013 THE HOME DEPOT 2801 $62.06 MARK HAAG 11/13/2013 11/15/2013 THE HOME DEPOT 2801 $16.04 MARK HAAG 11/08/2013 11/11/2013 HENRIKSEN ACE HARDWARE $11.98 MILES HAMRE 11/06/2013 11/07/2013 MENARDS 3022 $25.15 TAMARA HAYS 11/01/2013 11/04/2013 THE HOME DEPOT 2801 $82.43 GARY HINNENKAMP 11/04/2013 11/05/2013 FASTENAL COMPANY01 $129.87 GARY HINNENKAMP 11/07/2013 11/08/2013 MENARDS 3022 $27.33 GARY HINNENKAMP 11/01/2013 11/04/2013 CVS PHARMACY #1751 Q03 $3.40 RON HORWATH 11/01/2013 11/04/2013 WEDDINGPAGES INC $311.16 RON HORWATH 11/12/2013 11/13/2013 RUBBER STAMP CHAMP $134.97 RON HORWATH 11/13/2013 11/14/2013 BAKERS-SQUARE-REST #0670 $123.90 RON HORWATH 11/01/2013 11/04/2013 THE HOME DEPOT 2801 $6.33 DAVID JAHN 11/04/2013 11/05/2013 STATE SUPPLY $133.21 DAVID JAHN 11/05/2013 11/06/2013 SAFELITE AUTOGLASS $138.62 KEVIN JOHNSON 11/08/2013 11/11/2013 SUBWAY 03034154 $7.80 KEVIN JOHNSON 11/01/2013 11/04/2013 RAINBOW FOODS 00088617 $21.50 TOM KALKA 11/14/2013 11/15/2013 KLBB RADIO $300.00 DUWAYNE KONEWKO 11/03/2013 11/04/2013 SHOE DEPT ENCORE 1593 $42.48 TOMMY KONG 11/03/2013 11/08/2013 SHOE DEPT ENCORE 1593 ($42.48)TOMMY KONG 11/11/2013 11/12/2013 SHOE DEPT ENCORE 1593 $49.98 TOMMY KONG 11/05/2013 11/06/2013 THE UPS STORE 2171 $18.38 NICHOLAS KREKELER 11/06/2013 11/07/2013 UNIFORMS UNLIMITED INC.$43.28 NICHOLAS KREKELER 11/13/2013 11/14/2013 RAINBOW FOODS 00088617 $30.00 NICHOLAS KREKELER 11/13/2013 11/14/2013 CUB FOODS #1599 $10.55 NICHOLAS KREKELER 11/01/2013 11/04/2013 NIGHT GALAXY INC $148.49 BRETT KROLL 11/13/2013 11/14/2013 UNIFORMS UNLIMITED INC.$80.49 BRETT KROLL 11/02/2013 11/04/2013 COMCAST CABLE COMM $70.60 DAVID KVAM 11/05/2013 11/06/2013 THOMSON WEST*TCD $306.10 DAVID KVAM G1, Attachment 1 Council Packet Page Number 21 of 206 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-09-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-22 and 11-27.xlsx 11/05/2013 11/07/2013 LAW ENFORCEMENT TARGETS $25.65 DAVID KVAM 11/06/2013 11/08/2013 APPLEBEES 825219219658 $60.00 DAVID KVAM 11/12/2013 11/13/2013 EMERGENCY AUTOMOTIVE $340.00 DAVID KVAM 11/13/2013 11/13/2013 COMCAST CABLE COMM $44.65 DAVID KVAM 11/12/2013 11/13/2013 SQ *STITCH AND CLEAN $5.30 JOHNNIE LU 11/03/2013 11/04/2013 AIRGASS NORTH $14.36 STEVE LUKIN 11/06/2013 11/07/2013 EMERGENCY AUTOMOTIVE $707.01 STEVE LUKIN 11/11/2013 11/13/2013 ASPEN MILLS INC.$96.85 STEVE LUKIN 11/11/2013 11/13/2013 ASPEN MILLS INC.$270.65 STEVE LUKIN 11/13/2013 11/14/2013 TARGET 00007518 $14.99 JASON MARINO 11/04/2013 11/06/2013 CHANNING BETE CO AHA $2,591.62 MICHAEL MONDOR 11/05/2013 11/07/2013 BOUND TREE MEDICAL LLC $324.12 MICHAEL MONDOR 11/06/2013 11/07/2013 MOTION COMPUTING INC $174.22 MICHAEL MONDOR 11/13/2013 11/15/2013 BOUND TREE MEDICAL LLC $3.50 MICHAEL MONDOR 11/13/2013 11/15/2013 BOUND TREE MEDICAL LLC $1,119.21 MICHAEL MONDOR 11/14/2013 11/15/2013 BEST BUY MHT 00000109 $32.12 MICHAEL MONDOR 11/06/2013 11/07/2013 U OF M CCE NONCREDIT $300.00 BRYAN NAGEL 11/07/2013 11/11/2013 THE HOME DEPOT 2801 $22.34 JOHN NAUGHTON 11/05/2013 11/06/2013 UNIFORMS UNLIMITED INC.$34.63 MICHAEL NYE 11/06/2013 11/07/2013 UNIFORMS UNLIMITED INC.$11.22 MICHAEL NYE 11/14/2013 11/15/2013 UNIFORMS UNLIMITED INC.$1,019.13 JULIE OLSON 11/07/2013 11/11/2013 RED WING SHOE STORE $193.51 ERICK OSWALD 11/04/2013 11/06/2013 OFFICE MAX $32.22 MARY KAY PALANK 11/05/2013 11/07/2013 OFFICE DEPOT #1090 $71.90 MARY KAY PALANK 11/12/2013 11/13/2013 NATL/PADGET 8006825061 $129.00 MARY KAY PALANK 11/14/2013 11/15/2013 BATTERIES PLUS #31 $4.27 ROBERT PETERSON 11/14/2013 11/15/2013 MENARDS 3059 $18.10 ROBERT PETERSON 11/01/2013 11/04/2013 FITZCO, INC.$124.07 PHILIP F POWELL 10/30/2013 11/04/2013 H AND L MESABI COMPANY $1,848.19 STEVEN PRIEM 10/31/2013 11/04/2013 TRI-STATE BOBCAT INC.$1,448.97 STEVEN PRIEM 11/01/2013 11/04/2013 BAUER BUILT TIRE 18 $725.02 STEVEN PRIEM 11/04/2013 11/05/2013 AN FORD WHITE BEAR LAK $319.47 STEVEN PRIEM 11/05/2013 11/06/2013 AMERICAN FASTENER AND SUP $137.72 STEVEN PRIEM 11/06/2013 11/07/2013 AN FORD WHITE BEAR LAK ($74.98)STEVEN PRIEM 11/06/2013 11/07/2013 AUTO PLUS LITTLE CANADA $49.66 STEVEN PRIEM 11/07/2013 11/08/2013 AUTO PLUS LITTLE CANADA $285.25 STEVEN PRIEM 11/07/2013 11/08/2013 BARNETT CHRYJEEPKIA $100.61 STEVEN PRIEM 11/07/2013 11/08/2013 AN FORD WHITE BEAR LAK $464.75 STEVEN PRIEM 11/07/2013 11/08/2013 ZAHL PMC $220.03 STEVEN PRIEM 11/08/2013 11/11/2013 AUTO PLUS LITTLE CANADA ($5.50)STEVEN PRIEM 11/08/2013 11/11/2013 ROSEDALE CHEVROLET $236.04 STEVEN PRIEM 11/11/2013 11/12/2013 SOL*SNAP-ON INDUSTRIAL $317.25 STEVEN PRIEM 11/12/2013 11/13/2013 EQUIPMENT EXPRESS $444.87 STEVEN PRIEM 11/12/2013 11/14/2013 BOYER TRUCKS - PARTS $263.79 STEVEN PRIEM 11/08/2013 11/11/2013 OFFICE MAX $89.96 KELLY PRINS 11/13/2013 11/14/2013 PMT*SIMPLEXSTORE $463.47 KELLY PRINS 10/31/2013 11/04/2013 THE HOME DEPOT 2801 $87.70 JUSTIN PURVES 11/11/2013 11/13/2013 PIONEER PRESS ADVERTISING $500.00 TERRIE RAMEAUX 11/13/2013 11/15/2013 MINNESOTA OCCUPATIONAL HE $917.20 TERRIE RAMEAUX 11/06/2013 11/07/2013 DALCO ENTERPRISES, INC $686.02 MICHAEL REILLY 11/01/2013 11/04/2013 SCW FITNESS EDUCATION $270.00 LORI RESENDIZ 11/14/2013 11/15/2013 OPTICS PLANET INC $202.48 BRADLEY REZNY 11/14/2013 11/15/2013 LA POLICE GEAR INC $20.06 BRADLEY REZNY 11/04/2013 11/05/2013 TRUCK UTILITIES INC ST PA $219.45 ROBERT RUNNING 11/07/2013 11/11/2013 NEEDELS SUPPLY INC.$96.30 ROBERT RUNNING 11/08/2013 11/11/2013 MNSCU $726.36 ROBERT RUNNING 11/10/2013 11/11/2013 FEDEX 820100072094 $5.35 ROBERT RUNNING 11/10/2013 11/11/2013 FEDEX 797116176917 $13.87 ROBERT RUNNING 11/14/2013 11/15/2013 SHARROW LIFTING PRODUCTS $75.08 ROBERT RUNNING 11/01/2013 11/04/2013 T-MOBILE.COM*PAYMENT $32.60 DEB SCHMIDT 11/04/2013 11/05/2013 CUB FOODS #1599 $53.04 DEB SCHMIDT G1, Attachment 1 Council Packet Page Number 22 of 206 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-09-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-22 and 11-27.xlsx 11/05/2013 11/06/2013 PANERA BREAD #1305 $58.09 DEB SCHMIDT 11/13/2013 11/14/2013 LILLIE SUBURBAN NEWSPAPE $192.00 DEB SCHMIDT 11/05/2013 11/06/2013 TRUGREEN # 5799 $2,013.55 SCOTT SCHULTZ 11/07/2013 11/08/2013 BUBERL BLACK DIRT $64.13 SCOTT SCHULTZ 11/09/2013 11/11/2013 G&K SERVICES 182 $1,861.34 SCOTT SCHULTZ 11/01/2013 11/04/2013 SNAZAROO USA INC $90.40 CAITLIN SHERRILL 11/05/2013 11/07/2013 OFFICE MAX $25.47 CAITLIN SHERRILL 11/05/2013 11/07/2013 OFFICE MAX $32.08 CAITLIN SHERRILL 11/06/2013 11/08/2013 ORIENTAL TRADNG CO $77.05 CAITLIN SHERRILL 11/08/2013 11/11/2013 TARGET 00011858 $123.37 CAITLIN SHERRILL 11/08/2013 11/11/2013 DELTA AIR 0062344265339 $1,118.30 MICHAEL SHORTREED 11/08/2013 11/11/2013 DELTA AIR 0062344265338 $1,118.30 MICHAEL SHORTREED 11/08/2013 11/11/2013 HILTON ADVANCE PURCHAS $677.07 MICHAEL SHORTREED 11/09/2013 11/11/2013 SPARTAN PROMOTIONAL GRP $457.04 MICHAEL SHORTREED 11/12/2013 11/13/2013 USPS 26834500133401316 $22.50 MICHAEL SHORTREED 11/05/2013 11/06/2013 RAINBOW FOODS 00088617 $15.38 JOANNE SVENDSEN 10/31/2013 11/04/2013 UNIFORMS UNLIMITED INC.$156.99 RONALD SVENDSEN 11/06/2013 11/07/2013 JCPENNEY 2864 $42.00 RONALD SVENDSEN 11/02/2013 11/04/2013 WAL-MART #3498 $42.97 WILLIAM SYPNIEWSKI 11/06/2013 11/07/2013 CUB FOODS #1599 $9.68 PAUL THIENES 11/07/2013 11/08/2013 SUBWAY 00052159 $16.07 PAUL THIENES 11/06/2013 11/07/2013 U OF M CCE NONCREDIT $235.00 MICHAEL THOMPSON 11/05/2013 11/06/2013 NORTH AMER TRAILER SALES $312.16 JEFF WILBER 11/07/2013 11/08/2013 FASTENAL COMPANY01 $187.77 JEFF WILBER $69,545.89 G1, Attachment 1 Council Packet Page Number 23 of 206 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-09-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-22 and 11- 27.xlsx CHECK #CHECK DATE EMPLOYEE NAME CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD AMOUNT 11/22/13 CARDINAL, ROBERT 435.16 11/22/13 KOPPEN, MARVIN 435.16 11/22/13 ROSSBACH, WILLIAM 494.44 11/22/13 CAVE, REBECCA 435.16 11/22/13 JUENEMANN, KATHLEEN 435.16 11/22/13 BURLINGAME, SARAH 2,200.50 11/22/13 COLEMAN, MELINDA 4,719.94 11/22/13 VALLE, EDWARD 110.00 11/22/13 AHL, R. CHARLES 5,459.42 11/22/13 3,287.48 11/22/13 JAHN, DAVID 1,958.18 11/22/13 KANTRUD, HUGH 184.62 11/22/13 CHRISTENSON, SCOTT 2,246.67 11/22/13 BAUMAN, GAYLE 4,602.02 11/22/13 ANDERSON, CAROLE 1,421.39 11/22/13 METRY, THOMAS 60.00 11/22/13 RAMEAUX, THERESE 3,414.80 11/22/13 KELSEY, CONNIE 2,653.11 11/22/13 RUEB, JOSEPH 2,829.00 11/22/13 DEBILZAN, JUDY 1,385.92 11/22/13 JACKSON, MARY 2,176.91 11/22/13 BEGGS, REGAN 1,609.00 11/22/13 GUILFOILE, KAREN 4,452.98 11/22/13 SINDT, ANDREA 2,240.23 11/22/13 ARNOLD, AJLA 1,746.83 11/22/13 LARSON, MICHELLE 1,910.59 11/22/13 MECHELKE, SHERRIE 1,262.51 11/22/13 SCHMIDT, DEBORAH 3,096.67 11/22/13 SPANGLER, EDNA 1,167.95 11/22/13 RICHTER, CHARLENE 1,147.07 11/22/13 SCHOENECKER, LEIGH 1,768.99 11/22/13 MOY, PAMELA 1,557.27 11/22/13 OSTER, ANDREA 1,953.51 11/22/13 CARLE, JEANETTE 198.00 11/22/13 JAGOE, CAROL 174.00 11/22/13 VITT, SANDRA 1,043.07 11/22/13 WEAVER, KRISTINE 2,412.20 11/22/13 KVAM, DAVID 4,304.38 11/22/13 PALANK, MARY 1,951.20 11/22/13 THOMALLA, CAROL 156.00 11/22/13 CORCORAN, THERESA 1,946.59 11/22/13 POWELL, PHILIP 2,999.29 11/22/13 SCHNELL, PAUL 4,745.37 G1, Attachment 1 Council Packet Page Number 24 of 206 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-09-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-22 and 11- 27.xlsx 11/22/13 SVENDSEN, JOANNE 2,191.77 11/22/13 THOMFORDE, FAITH 1,608.99 11/22/13 BAKKE, LONN 3,182.55 11/22/13 BARTZ, PAUL 3,826.29 11/22/13 ABEL, CLINT 3,372.60 11/22/13 ALDRIDGE, MARK 3,419.89 11/22/13 BIERDEMAN, BRIAN 4,559.10 11/22/13 BUSACK, DANIEL 4,439.87 11/22/13 BELDE, STANLEY 3,476.35 11/22/13 BENJAMIN, MARKESE 3,029.05 11/22/13 DEMULLING, JOSEPH 3,259.49 11/22/13 DOBLAR, RICHARD 4,095.31 11/22/13 CARNES, JOHN 2,376.02 11/22/13 CROTTY, KERRY 3,684.00 11/22/13 FORSYTHE, MARCUS 2,605.12 11/22/13 FRITZE, DEREK 3,113.40 11/22/13 DUGAS, MICHAEL 5,105.49 11/22/13 ERICKSON, VIRGINIA 3,253.95 11/22/13 HER, PHENG 3,170.84 11/22/13 HIEBERT, STEVEN 3,641.21 11/22/13 GABRIEL, ANTHONY 3,942.91 11/22/13 HAWKINSON JR, TIMOTHY 3,232.90 11/22/13 KONG, TOMMY 2,707.22 11/22/13 KREKELER, NICHOLAS 919.60 11/22/13 JOHNSON, KEVIN 4,284.04 11/22/13 KALKA, THOMAS 963.29 11/22/13 LANGNER, TODD 3,111.27 11/22/13 LU, JOHNNIE 3,289.31 11/22/13 KROLL, BRETT 3,372.47 11/22/13 LANGNER, SCOTT 167.59 11/22/13 MARTIN, JERROLD 3,320.23 11/22/13 MCCARTY, GLEN 3,165.98 11/22/13 LYNCH, KATHERINE 2,786.34 11/22/13 MARINO, JASON 3,275.26 11/22/13 NYE, MICHAEL 3,416.66 11/22/13 OLSON, JULIE 3,007.30 11/22/13 METRY, ALESIA 3,513.00 11/22/13 MICHELETTI, BRIAN 1,965.67 11/22/13 RHUDE, MATTHEW 3,250.57 11/22/13 SHORTREED, MICHAEL 4,183.06 11/22/13 PARKER, JAMES 2,811.99 11/22/13 REZNY, BRADLEY 3,860.27 11/22/13 TAUZELL, BRIAN 2,887.16 11/22/13 THEISEN, PAUL 3,111.27 11/22/13 STEINER, JOSEPH 3,020.14 11/22/13 SYPNIEWSKI, WILLIAM 3,576.46 11/22/13 XIONG, KAO 3,082.92 11/22/13 ANDERSON, BRIAN 306.00 11/22/13 THIENES, PAUL 5,744.88 11/22/13 WENZEL, JAY 3,635.62 11/22/13 BAHL, DAVID 778.26 11/22/13 BASSETT, BRENT 306.00 G1, Attachment 1 Council Packet Page Number 25 of 206 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-09-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-22 and 11- 27.xlsx 11/22/13 BAUMAN, ANDREW 3,037.29 11/22/13 BOURQUIN, RON 897.60 11/22/13 CONCHA, DANIEL 514.08 11/22/13 COREY, ROBERT 410.04 11/22/13 CAPISTRANT, JACOB 12.24 11/22/13 CAPISTRANT, JOHN 785.40 11/22/13 DAWSON, RICHARD 3,070.10 11/22/13 EATON, PAUL 293.76 11/22/13 CRAWFORD - JR, RAYMOND 2,684.04 11/22/13 DABRUZZI, THOMAS 2,798.16 11/22/13 HAGEN, MICHAEL 306.00 11/22/13 HALE, JOSEPH 371.28 11/22/13 EVERSON, PAUL 3,913.25 11/22/13 FASULO, WALTER 304.98 11/22/13 HUTCHINSON, JAMES 635.46 11/22/13 IMM, TRACY 306.00 11/22/13 HALWEG, JODI 3,469.40 11/22/13 HAWTHORNE, ROCHELLE 2,651.61 11/22/13 KELLOGG, JOHNATHAN 269.28 11/22/13 KERSKA, JOSEPH 746.64 11/22/13 KANE, ROBERT 892.50 11/22/13 KARRAS, JAMIE 208.08 11/22/13 LINDER, TIMOTHY 4,172.43 11/22/13 LOCHEN, MICHAEL 783.36 11/22/13 KONDER, RONALD 306.00 11/22/13 KUBAT, ERIC 3,021.44 11/22/13 MONDOR, MICHAEL 3,500.59 11/22/13 MONSON, PETER 501.84 11/22/13 MILLER, LADD 763.98 11/22/13 MILLER, NICHOLAS 550.80 11/22/13 NIELSEN, KENNETH 99.96 11/22/13 NOVAK, JEROME 3,070.10 11/22/13 MORGAN, JEFFERY 13.26 11/22/13 NEILY, STEVEN 354.96 11/22/13 OPHEIM, JOHN 724.71 11/22/13 PACHECO, ALPHONSE 734.40 11/22/13 NOWICKI, PAUL 471.24 11/22/13 OLSON, JAMES 3,752.36 11/22/13 PETERSON, ROBERT 3,516.99 11/22/13 POWERS, KENNETH 312.12 11/22/13 PARROW, JOSHUA 391.68 11/22/13 PETERSON, MARK 442.68 11/22/13 RANK, PAUL 599.76 11/22/13 RICE, CHRISTOPHER 514.08 11/22/13 RAINEY, JAMES 722.16 11/22/13 RANK, NATHAN 795.60 11/22/13 SEDLACEK, JEFFREY 3,251.60 11/22/13 STREFF, MICHAEL 4,317.47 11/22/13 RIEKEN, NICHOLAS 220.32 11/22/13 RODRIGUEZ, ROBERTO 146.88 11/22/13 SVENDSEN, RONALD 3,481.24 11/22/13 WHITE, JOEL 159.12 G1, Attachment 1 Council Packet Page Number 26 of 206 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-09-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-22 and 11- 27.xlsx 11/22/13 GERVAIS-JR, CLARENCE 4,075.48 11/22/13 LUKIN, STEVEN 4,721.04 11/22/13 KNUTSON, LOIS 2,579.08 11/22/13 BRINK, TROY 2,412.19 11/22/13 ZWIEG, SUSAN 1,745.75 11/22/13 CORTESI, LUANNE 1,516.56 11/22/13 EDGE, DOUGLAS 2,175.40 11/22/13 JONES, DONALD 2,197.79 11/22/13 BUCKLEY, BRENT 2,213.79 11/22/13 DEBILZAN, THOMAS 2,212.79 11/22/13 OSWALD, ERICK 2,365.51 11/22/13 RUIZ, RICARDO 1,684.19 11/22/13 MEISSNER, BRENT 2,130.59 11/22/13 NAGEL, BRYAN 3,630.80 11/22/13 BURLINGAME, NATHAN 2,254.40 11/22/13 DUCHARME, JOHN 2,804.00 11/22/13 RUNNING, ROBERT 2,412.19 11/22/13 TEVLIN, TODD 2,221.79 11/22/13 KREGER, JASON 3,431.27 11/22/13 LINDBLOM, RANDAL 2,883.50 11/22/13 ENGSTROM, ANDREW 2,897.18 11/22/13 JAROSCH, JONATHAN 3,112.33 11/22/13 ZIEMAN, SCOTT 232.00 11/22/13 JANASZAK, MEGHAN 1,663.87 11/22/13 LOVE, STEVEN 3,665.85 11/22/13 THOMPSON, MICHAEL 4,531.66 11/22/13 HAYS, TAMARA 1,652.19 11/22/13 HINNENKAMP, GARY 2,771.10 11/22/13 KONEWKO, DUWAYNE 4,512.71 11/22/13 HAMRE, MILES 1,616.80 11/22/13 PURVES, JUSTIN 1,579.39 11/22/13 BIESANZ, OAKLEY 1,701.67 11/22/13 NAUGHTON, JOHN 2,215.07 11/22/13 NORDQUIST, RICHARD 2,200.09 11/22/13 HUTCHINSON, ANN 2,709.28 11/22/13 SOUTTER, CHRISTINE 59.50 11/22/13 DEAVER, CHARLES 755.84 11/22/13 HAYMAN, JANET 1,383.55 11/22/13 KROLL, LISA 1,954.59 11/22/13 YOUNG, TAMELA 2,104.19 11/22/13 WACHAL, KAREN 955.29 11/22/13 GAYNOR, VIRGINIA 3,317.22 11/22/13 MARTIN, MICHAEL 2,882.59 11/22/13 BRASH, JASON 2,569.79 11/22/13 EKSTRAND, THOMAS 3,906.16 11/22/13 FINWALL, SHANN 3,306.59 11/22/13 SWAN, DAVID 2,829.79 11/22/13 WELLENS, MOLLY 1,748.74 11/22/13 CARVER, NICHOLAS 3,317.22 11/22/13 FISHER, DAVID 3,884.68 11/22/13 BERGER, STEPHANIE 216.13 11/22/13 BIHNER, KARLY 143.00 G1, Attachment 1 Council Packet Page Number 27 of 206 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-09-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-22 and 11- 27.xlsx 11/22/13 BJORK, BRANDON 167.75 11/22/13 BRENEMAN, NEIL 2,435.05 11/22/13 ROBBINS, AUDRA 3,242.05 11/22/13 ROBBINS, CAMDEN 432.25 11/22/13 LOPEZ, ANGELA 143.00 11/22/13 PETERSON, MADELINE 39.00 11/22/13 VUKICH, CANDACE 206.50 11/22/13 HAAG, MARK 2,572.87 11/22/13 SHERWOOD, CHRISTIAN 676.50 11/22/13 TAYLOR, JAMES 3,088.41 11/22/13 WILBER, JEFFREY 1,652.19 11/22/13 AKEY, SHELLEY 101.50 11/22/13 ORE, JORDAN 2,227.96 11/22/13 SCHULTZ, SCOTT 3,418.81 11/22/13 HOFMEISTER, MARY 1,107.88 11/22/13 HOFMEISTER, TIMOTHY 477.24 11/22/13 EVANS, CHRISTINE 1,512.02 11/22/13 GLASS, JEAN 2,173.21 11/22/13 MEYER, SASHA 1,837.34 11/22/13 PELOQUIN, PENNYE 624.61 11/22/13 KELLEY, CAITLIN 861.61 11/22/13 KULHANEK-DIONNE, ANN 594.50 11/22/13 VUE, LOR PAO 233.94 11/22/13 AICHELE, MEGAN 33.00 11/22/13 ST SAUVER, CRAIG 216.75 11/22/13 STAHLMANN, ELLEN 170.00 11/22/13 BAETZOLD, CLAIRE 36.75 11/22/13 BAUDE, JANE 18.25 11/22/13 ANDERSON, ALYSSA 20.81 11/22/13 ANDERSON, JOSHUA 613.56 11/22/13 BESTER, MICHAEL 149.50 11/22/13 BUCKLEY, BRITTANY 272.75 11/22/13 BAUDE, SARAH 46.26 11/22/13 BERGLUND, ERIK 18.13 11/22/13 DEMPSEY, BETH 138.87 11/22/13 DRECHSEL, HEIDI 13.74 11/22/13 BUTLER, ANGELA 108.00 11/22/13 CRANDALL, KRISTA 505.11 11/22/13 ERICSON, RACHEL 72.09 11/22/13 FARRELL, DANIEL 36.26 11/22/13 DUNN, RYAN 1,141.79 11/22/13 ERICKSON-CLARK, CAROL 37.12 11/22/13 HAGSTROM, EMILY 114.00 11/22/13 HANSEN, HANNAH 360.50 11/22/13 FONTAINE, KIM 733.85 11/22/13 GRUENHAGEN, LINDA 292.10 11/22/13 HOLMBERG, LADONNA 364.52 11/22/13 HORWATH, RONALD 2,914.19 11/22/13 HASSAN, KIANA 218.75 11/22/13 HEINRICH, SHEILA 492.26 11/22/13 JOHNSON, BARBARA 519.30 11/22/13 KOHLER, ROCHELLE 18.50 G1, Attachment 1 Council Packet Page Number 28 of 206 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-09-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-22 and 11- 27.xlsx 11/22/13 KOZDROJ, GABRIELLA 100.00 11/22/13 LAMEYER, BRENT 32.63 11/22/13 MUSKAT, JULIE 137.50 11/22/13 NADEAU, KELLY 26.25 11/22/13 LAMSON, ELIANA 27.00 11/22/13 MCCOMAS, LEAH 161.25 11/22/13 OHS, CYNTHIA 92.00 11/22/13 POVLITZKI, MARINA 33.25 11/22/13 NADEAU, TAYLOR 43.80 11/22/13 NITZ, CARA 388.00 11/22/13 RAU, COLE 36.25 11/22/13 RESENDIZ, LORI 2,425.96 11/22/13 PROESCH, ANDY 876.04 11/22/13 RANEY, COURTNEY 826.00 11/22/13 SCHERER, KATHLENE 75.00 11/22/13 SCHREIER, ROSEMARIE 368.25 11/22/13 RICHTER, DANIEL 113.40 11/22/13 ROLLERSON, TERRANCE 75.00 11/22/13 SMITH, JEROME 156.00 11/22/13 SMITLEY, SHARON 239.59 11/22/13 SCHREINER, MARK 73.00 11/22/13 SMITH, ANN 195.22 11/22/13 TREPANIER, TODD 264.50 11/22/13 TUPY, HEIDE 45.80 11/22/13 SYME, LAUREN 51.44 11/22/13 TAYLOR, MYLES 22.05 11/22/13 WHITE, DANICA 58.80 11/22/13 YUNKER, JOSEPH 138.00 11/22/13 TUPY, MARCUS 95.00 11/22/13 WARNER, CAROLYN 184.80 11/22/13 LANGER, CHELSEA 155.15 11/22/13 RANGEL, SAMANTHA 160.00 11/22/13 BOSLEY, CAROL 144.00 11/22/13 KOIVISTO, LAURIE 195.50 11/22/13 CUSICK, JESSICA 161.50 11/22/13 DOUGLASS, TOM 1,852.99 11/22/13 WISTL, MOLLY 382.64 11/22/13 CRAWFORD, SHAWN 480.00 11/22/13 MAIDMENT, COLIN 282.63 11/22/13 MALONEY, SHAUNA 377.50 11/22/13 LOONEY, RAYJEANIA 216.00 11/22/13 LOONEY, RAYNIA 124.00 11/22/13 PRINS, KELLY 1,816.56 11/22/13 REILLY, MICHAEL 1,981.79 11/22/13 MCCLENNON, MATTHEW 256.00 11/22/13 NESVACIL, BRENNAN 224.00 11/22/13 SWANSON, CHRIS 1,564.19 11/22/13 PRIEM, STEVEN 2,472.90 11/22/13 STEFFEN, MICHAEL 102.00 11/22/13 THOMPSON, BENJAMIN 408.00 11/22/13 WOEHRLE, MATTHEW 2,263.29 11/22/13 BERGO, CHAD 2,768.75 G1, Attachment 1 Council Packet Page Number 29 of 206 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-09-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-22 and 11- 27.xlsx 9989657 9989658 9989659 9989660 9989661 9989662 9989663 9989664 9989665 9989666 9989667 11/22/13 FOWLDS, MYCHAL 3,911.11 11/22/13 FRANZEN, NICHOLAS 3,252.44 11/22/13 MCMAHON, ALLISON 156.00 11/22/13 SWIECH, TAYLOR 78.00 11/22/13 GREER, MADELINE 117.00 11/22/13 HACKETT, ASHLEY 130.00 11/22/13 SMITH, CORTNEY 208.25 11/22/13 AMUNDSON, DANIKA 103.50 11/22/13 WESTEMEIER, EMILY 156.00 11/22/13 ADAMS, DAVID 2,000.00 11/22/13 WALES, ABIGAIL 224.80 513,321.50 11/22/13 CORCORAN, JOSHUA 170.77 11/22/13 SCOTT, HALEY 29.40 G1, Attachment 1 Council Packet Page Number 30 of 206 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-09-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-22 and 11-27.xlsx Check Description Amount 91319 02464 FUNDS FOR ATM 10,000.00 91320 00111 PATROL HOURS 11/3 - 11/17 700.00 91321 00120 MCC POOL CHEMICALS 1,223.72 91322 02639 PROJ 04-21 GLADSTONE AREA PMT#5 46,419.45 91323 05114 CONSULTING SERVICES 11,325.00 91324 00463 REPAIR LADDER 2 5,833.48 91325 05028 CITY HALL SOLAR SYSTEM LEASE-NOV 397.00 05028 MCC SOLAR SYSTEM LEASE - NOV 369.00 91326 00585 NET BILLABLE TICKETS - OCT 764.35 91327 04206 ATTORNEY SRVS FEES/RENT - DEC 15,433.33 91328 00985 WASTEWATER - DECEMBER 217,290.63 91329 04316 AUTO PAWN SYSTEM - OCT 810.00 91330 02696 REPAIR COURT LIGHTS HGHTS PARK 3,117.16 91331 01149 BUCKTHORN CUTTING AT NC 3,206.25 91332 01941 TROPHIES YOUTH VB TOURNAMENT 1,706.29 91333 01337 MULCH FOR PARKS DEPT 865.69 01337 MULCH FOR PARKS DEPT 96.19 91334 01463 MCC MASSAGES - OCTOBER 16 - 31 637.50 91335 01190 ELECTRIC & GAS UTILITY 3,023.16 01190 ELECTRIC & GAS UTILITY 2,744.69 01190 ELECTRIC & GAS UTILITY 223.68 01190 FIRE SIRENS 56.78 91336 01803 BROOMS FOR STREET SWEEPERS 3,271.44 91337 05198 BACK-UP MICROPHONE/TRANSMITTER 478.98 05198 MICROPHONE FOR MCC STUDIO 277.80 91338 02366 REMOVAL OF ANTENNA TOWER AT PD 5,600.00 91339 05234 CAR WASHES - OCT 58.59 91340 02120 ESCROW RELEASE 2233 SUNRISE DR 512.82 91341 02114 ESCROW RELEASE 1560 MCKNIGHT 5,400.27 91342 00309 PROJ 11-15 MATERIALS TESTING 453.45 91343 04369 ESCROW RELEASE 2322 HOYT 3,578.32 91344 05301 PROJ 09-08 ACQUISITION APPRAISAL 1,600.00 91345 02921 REIMB FOR MEAL/BAG FEE/RENT CAR 232.30 91346 04371 REPAIR HC DOOR OPENER STATION 2 229.13 91347 00003 ESCROW REL SHEEHY 1770 CO RD D 5,439.73 91348 00003 ESCROW REL PARAGON 2163 MAPLE LN 527.37 91349 00003 ESCROW REL RECO BEAM AVE MEDICAL 472.78 91350 00003 ESCROW REL S METRO HUMAN SRVS 268.13 91351 00003 ESCROW REL A YOUNG 1781 KENNARD 105.02 91352 04525 ETIQUETTE INSTRUCTION 10/29-11/19 170.60 91353 05232 ESCROW RELEASE 2580 WHITE BEAR 3,087.64 91354 04967 REIMB FOR MEALS 11/5 - 11/6 15.10 91355 02134 REIMB FOR MILEAGE JAN2012-OCT2013 305.57 91356 03168 ESCROW RELEASE 1845 CO RD D 10,798.49 91357 02995 SAFETY TRAINING 289.00 91358 05192 REIMB FOR MILEAGE JUNE-SEPT 104.56 91359 03266 ESCROW RELEASE 910 CO RD C E 527.18 91360 04667 ELECTION JUDGE 138.75 91361 00809 REIMB FOR MEAL 10/28 6.96 91362 01897 ESCROW RELEASE 2050 WHITE BEAR 5,439.73 91363 04098 REIMB FOOD FOR CITIZENS ACADEMY 12.08 91364 02877 ESCROW RELEASE 2951 MAPLEWOOD DR 5,062.74 91365 00857 REGISTRATION FEE SLAWIK 40.00 91365 00857 REGISTRATION FEE JUENEMANN 40.00 91366 04790 DANCE CLASS INSTRUCTION SEPT-DEC 3,148.00 91367 02617 SECURITY OFFICER MCC OCT 12 245.00 91368 01175 MONTHLY UTILITIES - OCTOBER 3,041.02 01175 FIBER OPTIC ACCESS CHG - NOV 1,068.75 Check Register City of Maplewood 11/22/2013 Date Vendor 11/20/2013 US BANK 11/26/2013 BOLTON & MENK, INC. 11/26/2013 EMERGENCY APPARATUS MAINT 11/26/2013 ENERGY ALTERNATIVES SOLAR, LLC 11/26/2013 ANIMAL CONTROL SERVICES 11/26/2013 AQUA LOGIC INC 11/26/2013 ARNT CONSTRUCTION INC 11/26/2013 METROPOLITAN COUNCIL 11/26/2013 CITY OF MINNEAPOLIS RECEIVABLES 11/26/2013 MUSKA ELECTRIC CO 11/26/2013 ENERGY ALTERNATIVES SOLAR, LLC 11/26/2013 GOPHER STATE ONE-CALL 11/26/2013 H A KANTRUD 11/26/2013 RAMSEY COUNTY-PROP REC & REV 11/26/2013 SISTER ROSALIND GEFRE 11/26/2013 XCEL ENERGY 11/26/2013 NATURAL RESOURCES RESTOR INC 11/26/2013 PATRICK TROPHIES 11/26/2013 RAMSEY COUNTY-PROP REC & REV 11/26/2013 ZARNOTH BRUSH WORKS, INC. 11/26/2013 ACCELERATED TECHNOLOGIES, LLC 11/26/2013 ACCELERATED TECHNOLOGIES, LLC 11/26/2013 XCEL ENERGY 11/26/2013 XCEL ENERGY 11/26/2013 XCEL ENERGY 11/26/2013 CARL BOLANDER & SONS CO. 11/26/2013 COMMISSIONER OF TRANSPORTATION 11/26/2013 CREATIVE HOME CONSTRUCTION 11/26/2013 ARMSTRONG CRANE & RIGGING CORP 11/26/2013 BOLER EXPRESS CAR WASH 11/26/2013 CAPRA'S UTILITIES INC 11/26/2013 ESCROW REFUND 11/26/2013 ESCROW REFUND 11/26/2013 ESCROW REFUND 11/26/2013 DKJ APPRAISAL LLC 11/26/2013 MICHAEL J DUGAS 11/26/2013 ELECTRO WATCHMAN INC. 11/26/2013 FENDLER PATTERSON CONSTRUCTION 11/26/2013 MARCUS FORSYTHE 11/26/2013 CAROLE GERNES 11/26/2013 ESCROW REFUND 11/26/2013 ESCROW REFUND 11/26/2013 EVERYDAY ETIQUETTE 11/26/2013 LAMETTRY PROPERTIES 11/26/2013 LEAGUE OF MINNESOTA CITIES 11/26/2013 LEAGUE OF MINNESOTA CITIES 11/26/2013 MAYER ARTS, INC. 11/26/2013 IMPERIAL DEVELOPERS INC 11/26/2013 INTEGRATED LOSS CONTROL INC 11/26/2013 CAITLIN KELLEY 11/26/2013 KRAUS-ANDERSON CONSTRUCTION CO 11/26/2013 NICHOLAS KREKELER 11/26/2013 KISSELL CONSTRUCTION INC 11/26/2013 CAROL KNAUSS 11/26/2013 TOMMY KONG 11/26/2013 ALESIA METRY 11/26/2013 CITY OF NORTH ST PAUL 11/26/2013 CITY OF NORTH ST PAUL G1, Attachment 1 Council Packet Page Number 31 of 206 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-09-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-22 and 11-27.xlsx 91369 00001 REFUND R EVANS - TRANS MEDIC 2,232.80 91370 00001 REFUND L PAVEL - HOLIDAY FUN HOUR 7.00 91371 00001 REFUND C VOS HOLIDAY FUN HOUR 7.00 91372 00001 REFUND K SAVAGE CLASS CANCELLED 5.00 91373 04473 ESCROW RELEASE 2301 MCKNIGHT RD 502.10 91374 05103 SCBA - TESTING 3,780.00 91375 01270 SERVICE AGRMT 12/13 - 11/14 METER 3,178.00 01270 SERVICE AGRMT 12/13 - 11/14 SCALE 306.00 91376 05290 TOGGLE SWITCH FOR CAB LIFT 30.13 91377 01387 ADMIN FEE FOR STRESS TEST - NOV 100.00 91378 03879 EMS FEES - NOV 738.67 91379 04734 ELECTION JUDGE 159.56 91380 01836 ASPHALT - OCT 1,171.80 91381 04983 ESCROW RELEASE 940 FROST 12,244.79 91382 02069 TELEVISING SRVS FOUR SEASONS PARK 400.00 91383 03305 ESCROW RELEASE 1725 LEGACY PKWY E 5,063.97 91384 02780 ONSITE TRAINING 3,323.51 02780 CREDIT CARD PROCESSING HARDWARE 1,651.76 91385 02149 MARKETING & ADVERTISING - NOV 4,000.00 91386 00451 HEATING REPAIR STATION 2 3,700.00 91387 01085 MONTHLY PREMIUM - DECEMBER 3,037.55 91388 01337 PLANTS FOR LIONS PARK 1,112.57 01337 NATIVE PLANTINGS - MAPLE HILLS DR 228.71 91389 01574 BITUMINOUS PURCHASES~19,974.94 01574 ASPHALT FOR PARKS TRAIL PAVING 3,135.10 01574 BITUMINOUS PURCHASES~1,520.98 01574 TACK OIL FOR PARKS TRAIL PAVING 84.43 91390 01190 ELECTRIC & GAS UTILITY 21,906.99 01190 ELECTRIC & GAS UTILITY 10,097.70 91391 01830 EQUIP MONITOR COUNCIL CHAMBERS 179.57 91392 03890 WINDSHIELD FOR UNIT #612 360.24 91393 04047 SUPPORT MCC CONCERTS 10/12-15 531.00 91394 04471 SOUND EQUIP/TECH MCC DEC 14TH 500.00 91395 03131 BATTERY REPLACEMENT EXISTING UPS 2,671.87 91396 00382 PW EXTERIOR DOOR KEYS 288.56 91397 02750 REIMB FOR WORKOUT SHOES 11/20 39.99 91398 00003 ESCROW REL RICE LAKE CONST 4,073.40 91399 03988 REIMB FOR WORKOUT CLOTHS 11/07 39.00 91400 00644 MONTHLY PREMIUM - DECEMBER 11,690.87 91401 00830 TOW BEHIND 29HP B&S 7,255.97 91402 05302 REIMB FOR VEHICLE RENTAL BCA INV 162.81 91403 03818 MONTHLY PREMIUM - DECEMBER 145,113.51 91404 05303 TREATED WOOD FOR HOCKEY RINK 6,768.87 91405 00001 REFUND E J HANSLIN MEMBERSHIP 494.90 91406 00001 REFUND CARTER CUSTOM CONST BL 37.00 91407 00001 REFUND M SWANSON BCBS BENEFIT 20.00 91408 00396 TRAINING (FRITZE)75.00 91409 05300 TICKET SPLIT FOR 11/23 PERFORMANCE 552.00 91410 02001 PHONE SERVICE - NOVEMBER 1,436.20 91411 04738 REIMB FOR ELECTION MILEAGE 4.63 91412 00006 REFUND S MESSENGER BCBS BENEFIT 60.00 91413 01836 STREET LIGHT REPAIR 142.22 91414 00150 SUBSCRIPTION - MN POLICE BRIEFS 140.00 91415 03378 TOOL ALLOWANCE PER UNION CONTRACT 450.0012/03/2013 MATT WOEHRLE 12/03/2013 CITY OF ROSEVILLE 12/03/2013 CYNTHIA SCHLUENDER 12/03/2013 SILVER SNEAKERS 12/03/2013 ST PAUL, CITY OF 12/03/2013 TALLEN & BAERTSCHI 12/03/2013 ONE TIME VENDOR 12/03/2013 ONE TIME VENDOR 12/03/2013 ONE TIME VENDOR 12/03/2013 MN DEPT OF PUBLIC SAFETY 12/03/2013 COLLEEN RAYE 12/03/2013 HEALTHPARTNERS 12/03/2013 L T G POWER EQUIPMENT 12/03/2013 TODD LANGNER 12/03/2013 MEDICA 12/03/2013 MENARDS 12/03/2013 CIRCUITWORKS 12/03/2013 DAVIS LOCK & SAFE 12/03/2013 RICHARD DAWSON 12/03/2013 ESCROW REFUND 12/03/2013 JODI HALWEG 12/03/2013 XCEL ENERGY 12/03/2013 ALPHA VIDEO & AUDIO INC 12/03/2013 APPLE GLASS 12/03/2013 ASHLAND PRODUCTIONS 12/03/2013 B & B AVM INC. T A SCHIFSKY & SONS, INC 12/03/2013 T A SCHIFSKY & SONS, INC 12/03/2013 T A SCHIFSKY & SONS, INC 12/03/2013 T A SCHIFSKY & SONS, INC 12/03/2013 XCEL ENERGY 12/03/2013 THE ACTIVE NETWORK INC 11/26/2013 ONE TIME VENDOR 11/26/2013 ONE TIME VENDOR 11/26/2013 ONE TIME VENDOR 11/26/2013 ONE TIME VENDOR 11/26/2013 PCL CONSTRUCTION SERVICES INC 11/26/2013 PERFORMANCE PLUS LLC 11/26/2013 PITNEY BOWES INC 11/26/2013 PITNEY BOWES INC 11/26/2013 RED POWER DIESEL SERVICE 11/26/2013 DR. JAMES ROSSINI 11/26/2013 SANSIO 11/26/2013 ELMER SAUER 11/26/2013 ST PAUL, CITY OF 11/26/2013 STONE CONSTRUCTION INC. 11/26/2013 ULTIMATE DRAIN SERVICES INC 11/26/2013 WELSH CONSTRUCTION, LLC 675,079.32 97 Checks in this report. 12/03/2013 THE ACTIVE NETWORK INC 12/03/2013 HEIDI CAREY 12/03/2013 EGAN COMPANIES INC 12/03/2013 MN LIFE INSURANCE 12/03/2013 RAMSEY COUNTY-PROP REC & REV 12/03/2013 RAMSEY COUNTY-PROP REC & REV 12/03/2013 G1, Attachment 1 Council Packet Page Number 32 of 206 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\12-09-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-22 and 11- 27.xlsx Settlement Date Payee Description Amount 11/25/2013 MN State Treasurer Drivers License/Deputy Registrar 19,427.50 11/25/2013 Pitney Bowes Postage 2,985.00 11/25/2013 U.S. Treasurer Federal Payroll Tax 98,789.34 11/25/2013 P.E.R.A.P.E.R.A.89,511.04 11/26/2013 MN State Treasurer Drivers License/Deputy Registrar 53,024.62 11/26/2013 MidAmerica - ING HRA Flex plan 12,740.75 11/26/2013 Labor Unions Union Dues 3,658.04 11/26/2013 MN State Treasurer State Payroll Tax 20,515.02 11/27/2013 MN State Treasurer Drivers License/Deputy Registrar 30,182.12 11/29/2013 MN State Treasurer Drivers License/Deputy Registrar 28,432.65 359,266.08 CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachment 1 Council Packet Page Number 33 of 206 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Gayle Bauman, Finance Director DATE: December 2, 2013 SUBJECT: Approval of Transfers Background Unassessed Improvements/Costs: Transfers are made annually from the Sanitary Sewer Fund, Environmental Utility Fund, Water Availability Charge Fund-St. Paul Water District, and Recycling/Trash Fund to the Debt Service Funds for the costs of unassessed sanitary sewer, storm water, water improvements, and cart costs. When the tax levy for 2013 was adopted, a reduction was made in the debt service tax levy for the anticipated transfers scheduled for 2013. The transfers needed are as follows: From To Amount Fund Fund Series $45,760 407 WAC–St. Paul Water District 362 2010A Bonds 27,130 601 Sanitary Sewer 357 2007B Bonds 107,440 601 Sanitary Sewer 358 2008A Bonds 130,140 601 Sanitary Sewer 363 2010B Bonds 49,890 604 Environmental Utility 356 2007A Bonds 63,110 604 Environmental Utility 357 2007B Bonds 48,510 604 Environmental Utility 358 2008A Bonds 92,020 604 Environmental Utility 362 2010A Bonds 146,160 604 Environmental Utility 364 2011A Bonds 77,960 605 Recycling/Trash 365 2012A Bonds Budget Impact There is no financial impact to the city as the proposal is to transfer money between funds. Recommendation It is recommended that the Council authorize the transfers listed above and direct the Finance Director to make the entries necessary to complete the transactions. G2 Council Packet Page Number 34 of 206 G3 MEMORANDUM TO: Charles Ahl, City Manager FROM: Mychal Fowlds, IT Director DATE: December 2, 2013 SUBJECT: Authorization to Enter Into Contract with Allied Waste for Waste Hauling Services at City Facilities Introduction The City has waste hauling needs at its main campus along with some of our larger parks. The contract we are currently in is expiring and therefore we are looking to enter into a new agreement for the same services. Background The City is currently receiving waste hauling services for all buildings at our main campus: 1902, City Hall and the Community Center. Under this same contract we fulfill our waste hauling needs at Goodrich, Wakefield and Harvest parks. The City has been in a 5-year contract with Waste Management and that contract is expiring at the end of December. Over the last 4 months staff has obtained new proposals from Waste Management and Allied Waste/Republic Services. This analysis was conducted by personnel from the City’s environmental division, facility management division, and a representative from the solid waste industry. The conclusion was that the City’s trash service is currently right sized but that there are internal procedural and external equipment changes that could be made to make the City’s waste disposal process safer for employees. Budget Impact The item listed above has been planned for and will be funded from the General Fund and MCC Fund. Monthly expenses are estimated at approximately $2,400 per month (a reduction of nearly $900 per month). Recommendation It is recommended that authorization be given to enter into a one-year contract with Allied Waste/Republic Services for waste hauling services at City facilities. Attachments 1. Waste Management Proposal 2. Allied Waste/Republic Services Proposal Council Packet Page Number 35 of 206 G3, Attachment 1 Council Packet Page Number 36 of 206 G3, Attachment 1 Council Packet Page Number 37 of 206 G3, Attachment 1 Council Packet Page Number 38 of 206 4325 E. 66th St Inver Grove Heights, MN 55076 651.455.8634 / Fax 651.286.4547 www.AlliedWasteTwinCities.com AAlllliieedd WWaassttee SSeerrvviicceess ooff tthhee TTwwiinn CCiittiieess ““PPrroouuddllyy kkeeeeppiinngg tthhee TTwwiinn CCiittiieess cclleeaann ssiinnccee 11994488”” In the Twin Cities metropolitan area alone, we operate a hauling service compromised of over 300 waste collection vehicles that continue around the clock, 7 days a week. Our service guarantee, combined with our service standards, allows for you, a priority customer, to receive the very best in service. Please review the following proposal for your current waste needs: 4/8/13 City of Maplewood Facilities City Facilities Qty Size Frequency Monthly Rate FRF (Fuel) 19.26 % ERF (Env) 10% CEC 53% SWMT 17% Monthly Total City Hall 1 6 2 $161.03 $31.01 $16.10 $110.32 $35.39 $353.85 Public Works 1 6 2 $161.03 $31.01 $16.10 $110.32 $35.39 $353.85 Maplewood Community Center 3 4 2 $347.60 $66.95 $34.76 $238.13 $76.38 $763.82 Wakefield Park All Year 1 8 1 $106.00 $20.42 $10.60 $72.62 $23.29 $232.93 Harvest Park (April-October) 2 8 1 $190.70 $36.73 $19.07 $130.64 $41.90 $419.05 Hazelwood Park (July 1st) 1 20 one time $225.00 $43.34 $22.50 $154.14 $49.44 $494.42 Goodrich Park (April-October) 1 8 1 $106.00 $20.42 $10.60 $72.62 $23.29 $232.93 ** Fuel is a varible fee. G3, Attachment 2 Council Packet Page Number 39 of 206 G4 MEMORANDUM TO: Charles Ahl, City Manager FROM: Mychal Fowlds, IT Director DATE: December 2, 2013 SUBJECT: Approval of Additional Office Furniture for Police Department Expansion Project Introduction The City Council has approved Police Department Expansion Phase 3. The majority of the construction was put out for bid and awarded to the low bidder, Jorgenson Inc. Certain items were not part of the bid package. As these items arise staff will present them to the City Council for approval. Background Phase 3 of the Police Department Expansion Project involves the remodeling of the majority of the existing Police Department. Existing work spaces will be remodeled and new work spaces will be created. In doing so staff has needs for the item shown below. This item is considered to be outside the scope of the construction bid but is certainly part of the Police Department Expansion Project. Commercial Furniture Services (CFS) – Office furniture purchases and installation for Section 1 (predominantly offices on the South side of the building) of Phase 3 utilizing US Communities pricing not to exceed $36,000. Budget Impact The item listed above has been planned for and will be funded from the Police Department Expansion Project fund. Recommendation It is recommended that approval be given to proceed with the Police Department Expansion Project item listed above. Attachments 1. CFS Invoice Council Packet Page Number 40 of 206 Larry Farr / c: 651.755.3098 City of Maplewood 1830 County Road B East Maplewood MN 55109 651.249.2342 651.249.2319 larry.farr@ci.maplewood.mn.us 11/27/2013 Jim Good 952.915.6364 952.922.4025 jim.good@cfsmn.com CFS Representative A Herman Miller Dealer F: PROPOSAL P: F:P: CITY OF MAPLEWOOD // POLICE - PHASE 3 - SECTION 1 (T2) AREA 324 Qty Description UnitItem #ExtendedMfg HMI DT1DS.3672LG +Oval Table,Squared Edge,Lam,3-Column Base,Spanner 36D 72W 1 $596.74 $596.74 J5 +frosted inner tone light MT +medium tone 57 +glides SIT 5623YB1.A93 Focus Task, Mesh Back, Enhanced Synchro Cntrl, A93 Multi-Adjustable Arms 6 $350.72 $2,104.32 MC1 Black FABRIC Fabric Grade Selections 26-GRD3 Fabric Grade 3 MILESTONE Milestone Standard Color Selection 058 Milestone Bison ~ No Selection Z2 Silver ~ No Heavy Duty Upgrade ~ Std Black Base C5 Std Carpet Casters E3 Seat Depth Adjustment Upgrade ~ No Selection LB1 Adjustable Lumbar Support ~ Std Packaging Priced per us communities contract for SITONIT seating products $2,701.06SubTotal : AREA 325 Qty Description UnitItem #ExtendedMfg CFS 755848 Flat Bracket 4 $10.00 $40.00 HMI A2310.2448L +Work Surf,Sq-Edge Rect Lam 24D 48W 1 $97.15 $97.15 HT +inner tone MT +medium tone HMI A2310.2496L +Work Surf,Sq-Edge Rect Lam 24D 96W 1 $196.04 $196.04 HT +inner tone MT +medium tone HMI A2350.3072L +Penin,Sq-Edge Round-End Lam 30D 72W 1 $218.37 $218.37 HT +inner tone MT +medium tone Maplewood, City of Phase 3 Section 1 (T2) 11.27.13.visual.sp4 Page 1 of 15 11/27/2013 1:27:14PM Int._____ G4, Attachment 1 Council Packet Page Number 41 of 206 CITY OF MAPLEWOOD // POLICE - PHASE 3 - SECTION 1 (T2) HMI A2394.24 +H-Leg for 24D Wk Surf 1 $82.65 $82.65 MT +medium tone HMI A3352.1348 +Flip Dr Unit,B-Style Fab,W/Lock 13D 48W 15-1/2H 2 $166.75 $333.50 KA +keyed alike MT +medium tone 5D +kira 2-Pr Cat 3 15 +kira 2 ash HMI A3410.1648 +Tackboard,B-Style 16H 48W 1 $73.37 $73.37 5D +kira 2-Pr Cat 3 15 +kira 2 ash HMI AO213.72 +Wall Strip 72H 2 $18.85 $37.70 MT +medium tone LUX UC-25-36-BK 36.5" T8 Lamp - Black Finish 1 $80.47 $80.47 ~ No Daisy Chain Selection ~ No Chicago Cord HMI Y2091.L +Crn Wedge,Sq-Edge Lam 1 $44.00 $44.00 HT +inner tone HMI Y5010.+Drw,Pencil 21W 16D 1 $18.48 $18.48 MT +medium tone HMI Y91176.T2 @Flo Dual-Screen Monitor Arm Assembly - through-surface mount, up to 2 3/4" thick 1 $313.30 $313.30 0I @silver HMI Y7727.1A +LT Series Keyboard Solutions,Fully Adj,HDPE Tray w/adj Mouse Tray 19In Trk 1 $168.97 $168.97 HMI LW150.20BBF *Ped W-Pull,Support 20D for 24D Wk Surf,B/B/F 1 $187.12 $187.12 SR *3/4-extension roller slides on box drawer, full-extension ball bearing on file drawer SS *smooth paint on smooth steel MT *medium tone 2A *for Action Office Series 1 and 2 squared-edge work surface KA *keyed alike 3M *drawer divider in one box drawer, pencil tray in one box drawer, 2 file converters in file drawer HMI LW200.361 *Lat File,W-Pull Freestd 2 Dwr Raised Hgt 36W 1 $262.69 $262.69 SS *smooth paint on smooth steel MT *medium tone KA *keyed alike NO *no counterweight (must gang or anchor) 2R *side-to-side filing rail SIT 5224 Freelance, Side Chair with Casters, Arms 2 $210.43 $420.86 FABRIC Fabric Grade Selections 26-GRD3 Fabric Grade 3 MILESTONE Milestone Standard Color Selection 058 Milestone Bison ~ No Selection ~ No Seat Foam Upgrade ~ No Ballastic Nylon Option Maplewood, City of Phase 3 Section 1 (T2) 11.27.13.visual.sp4 Page 2 of 15 11/27/2013 1:27:22PM Int._____ G4, Attachment 1 Council Packet Page Number 42 of 206 CITY OF MAPLEWOOD // POLICE - PHASE 3 - SECTION 1 (T2) FB Black Frame ~ No Ganging Bracket Upgrade C13 Std Carpet Casters Priced per us communities contract for SITONIT seating products SIT 5623YB1.A93 Focus Task, Mesh Back, Enhanced Synchro Cntrl, A93 Multi-Adjustable Arms 1 $350.72 $350.72 MC1 Black FABRIC Fabric Grade Selections 26-GRD3 Fabric Grade 3 MILESTONE Milestone Standard Color Selection 058 Milestone Bison ~ No Selection Z2 Silver ~ No Heavy Duty Upgrade ~ Std Black Base C5 Std Carpet Casters E3 Seat Depth Adjustment Upgrade ~ No Selection LB1 Adjustable Lumbar Support ~ Std Packaging $2,925.39SubTotal : AREA 326 Qty Description UnitItem #ExtendedMfg CFS 755848 Flat Bracket 2 $10.00 $20.00 HMI A2310.2448L +Work Surf,Sq-Edge Rect Lam 24D 48W 1 $97.15 $97.15 HT +inner tone MT +medium tone HMI A2310.2496L +Work Surf,Sq-Edge Rect Lam 24D 96W 1 $196.04 $196.04 HT +inner tone MT +medium tone HMI A2350.3072L +Penin,Sq-Edge Round-End Lam 30D 72W 1 $218.37 $218.37 HT +inner tone MT +medium tone HMI A2394.24 +H-Leg for 24D Wk Surf 1 $82.65 $82.65 MT +medium tone HMI A3352.1348 +Flip Dr Unit,B-Style Fab,W/Lock 13D 48W 15-1/2H 4 $166.75 $667.00 KA +keyed alike MT +medium tone 5D +kira 2-Pr Cat 3 15 +kira 2 ash HMI A3410.1648 +Tackboard,B-Style 16H 48W 2 $73.37 $146.74 5D +kira 2-Pr Cat 3 15 +kira 2 ash HMI AO213.60 +Wall Strip 60H 1 $17.40 $17.40 MT +medium tone Maplewood, City of Phase 3 Section 1 (T2) 11.27.13.visual.sp4 Page 3 of 15 11/27/2013 1:27:22PM Int._____ G4, Attachment 1 Council Packet Page Number 43 of 206 CITY OF MAPLEWOOD // POLICE - PHASE 3 - SECTION 1 (T2) HMI AO213.72 +Wall Strip 72H 3 $18.85 $56.55 MT +medium tone LUX UC-25-36-BK 36.5" T8 Lamp - Black Finish 2 $80.47 $160.94 ~ No Daisy Chain Selection ~ No Chicago Cord HMI Y2091.L +Crn Wedge,Sq-Edge Lam 1 $44.00 $44.00 HT +inner tone HMI Y5010.+Drw,Pencil 21W 16D 1 $18.48 $18.48 MT +medium tone HMI Y91171.CM *Flo Sngle-Screen Monitor Arm Support,Surf Clamp 1 $146.09 $146.09 0I *silver HMI Y7727.1A +LT Series Keyboard Solutions,Fully Adj,HDPE Tray w/adj Mouse Tray 19In Trk 1 $168.97 $168.97 HMI FV696.62 +Stiffener, 62 1/8W 1 $19.72 $19.72 HMI LW150.20BBF *Ped W-Pull,Support 20D for 24D Wk Surf,B/B/F 1 $226.80 $226.80 SR *3/4-extension roller slides on box drawer, full-extension ball bearing on file drawer SS *smooth paint on smooth steel MT *medium tone 2A *for Action Office Series 1 and 2 squared-edge work surface KA *keyed alike 3M *drawer divider in one box drawer, pencil tray in one box drawer, 2 file converters in file drawer SIT 5224 Freelance, Side Chair with Casters, Arms 2 $210.43 $420.86 FABRIC Fabric Grade Selections 26-GRD3 Fabric Grade 3 MILESTONE Milestone Standard Color Selection 058 Milestone Bison ~ No Selection ~ No Seat Foam Upgrade ~ No Ballastic Nylon Option FB Black Frame ~ No Ganging Bracket Upgrade C13 Std Carpet Casters Priced per us communities contract for SITONIT seating products SIT 5623YB1.A93 Focus Task, Mesh Back, Enhanced Synchro Cntrl, A93 Multi-Adjustable Arms 1 $350.72 $350.72 MC1 Black FABRIC Fabric Grade Selections 26-GRD3 Fabric Grade 3 MILESTONE Milestone Standard Color Selection 058 Milestone Bison ~ No Selection Z2 Silver ~ No Heavy Duty Upgrade ~ Std Black Base C5 Std Carpet Casters E3 Seat Depth Adjustment Upgrade Maplewood, City of Phase 3 Section 1 (T2) 11.27.13.visual.sp4 Page 4 of 15 11/27/2013 1:27:22PM Int._____ G4, Attachment 1 Council Packet Page Number 44 of 206 CITY OF MAPLEWOOD // POLICE - PHASE 3 - SECTION 1 (T2) ~ No Selection LB1 Adjustable Lumbar Support ~ Std Packaging Priced per us communities contract for SITONIT seating products $3,058.48SubTotal : AREA 327 Qty Description UnitItem #ExtendedMfg CFS 755848 Flat Bracket 2 $10.00 $20.00 HMI A2310.2448L +Work Surf,Sq-Edge Rect Lam 24D 48W 1 $97.15 $97.15 HT +inner tone MT +medium tone HMI A2310.2496L +Work Surf,Sq-Edge Rect Lam 24D 96W 1 $196.04 $196.04 HT +inner tone MT +medium tone HMI A2350.3072L +Penin,Sq-Edge Round-End Lam 30D 72W 1 $218.37 $218.37 HT +inner tone MT +medium tone HMI A2394.24 +H-Leg for 24D Wk Surf 1 $82.65 $82.65 MT +medium tone HMI A3352.1348 +Flip Dr Unit,B-Style Fab,W/Lock 13D 48W 15-1/2H 3 $166.75 $500.25 KA +keyed alike MT +medium tone 5D +kira 2-Pr Cat 3 15 +kira 2 ash HMI A3410.1648 +Tackboard,B-Style 16H 48W 2 $73.37 $146.74 5D +kira 2-Pr Cat 3 15 +kira 2 ash HMI AO213.60 +Wall Strip 60H 1 $17.40 $17.40 MT +medium tone HMI AO213.72 +Wall Strip 72H 3 $18.85 $56.55 MT +medium tone LUX UC-25-36-BK 36.5" T8 Lamp - Black Finish 2 $80.47 $160.94 ~ No Daisy Chain Selection ~ No Chicago Cord HMI Y5010.+Drw,Pencil 21W 16D 1 $18.48 $18.48 MT +medium tone HMI Y2091.L +Crn Wedge,Sq-Edge Lam 1 $44.00 $44.00 HT +inner tone HMI Y91176.T2 @Flo Dual-Screen Monitor Arm Assembly - through-surface mount, up to 2 3/4" thick 1 $313.30 $313.30 0I @silver HMI Y7727.1A +LT Series Keyboard Solutions,Fully Adj,HDPE Tray w/adj Mouse Tray 19In Trk 1 $168.97 $168.97 Maplewood, City of Phase 3 Section 1 (T2) 11.27.13.visual.sp4 Page 5 of 15 11/27/2013 1:27:22PM Int._____ G4, Attachment 1 Council Packet Page Number 45 of 206 CITY OF MAPLEWOOD // POLICE - PHASE 3 - SECTION 1 (T2) HMI FV696.62 +Stiffener, 62 1/8W 1 $19.72 $19.72 HMI LW150.20BBF *Ped W-Pull,Support 20D for 24D Wk Surf,B/B/F 1 $226.80 $226.80 SR *3/4-extension roller slides on box drawer, full-extension ball bearing on file drawer SS *smooth paint on smooth steel MT *medium tone 2A *for Action Office Series 1 and 2 squared-edge work surface KA *keyed alike 3M *drawer divider in one box drawer, pencil tray in one box drawer, 2 file converters in file drawer SIT 5224 Freelance, Side Chair with Casters, Arms 2 $210.43 $420.86 FABRIC Fabric Grade Selections 26-GRD3 Fabric Grade 3 MILESTONE Milestone Standard Color Selection 058 Milestone Bison ~ No Selection ~ No Seat Foam Upgrade ~ No Ballastic Nylon Option FB Black Frame ~ No Ganging Bracket Upgrade C13 Std Carpet Casters Priced per us communities contract for SITONIT seating products SIT 5623YB1.A93 Focus Task, Mesh Back, Enhanced Synchro Cntrl, A93 Multi-Adjustable Arms 1 $350.72 $350.72 MC1 Black FABRIC Fabric Grade Selections 26-GRD3 Fabric Grade 3 MILESTONE Milestone Standard Color Selection 058 Milestone Bison ~ No Selection Z2 Silver ~ No Heavy Duty Upgrade ~ Std Black Base C5 Std Carpet Casters E3 Seat Depth Adjustment Upgrade ~ No Selection LB1 Adjustable Lumbar Support ~ Std Packaging Priced per us communities contract for SITONIT seating products $3,058.94SubTotal : AREA 328 Qty Description UnitItem #ExtendedMfg HMI DT1CS.42LX +Round Table,Squared Edge,Lam,4-Column Base 42" dia 1 $383.15 $383.15 J5 +frosted inner tone light MT +medium tone 57 +glides SIT 5623YB1.A93 Focus Task, Mesh Back, Enhanced Synchro Cntrl, A93 Multi-Adjustable Arms 4 $350.72 $1,402.88 MC1 Black FABRIC Fabric Grade Selections Maplewood, City of Phase 3 Section 1 (T2) 11.27.13.visual.sp4 Page 6 of 15 11/27/2013 1:27:22PM Int._____ G4, Attachment 1 Council Packet Page Number 46 of 206 CITY OF MAPLEWOOD // POLICE - PHASE 3 - SECTION 1 (T2) 26-GRD3 Fabric Grade 3 MILESTONE Milestone Standard Color Selection 058 Milestone Bison ~ No Selection Z2 Silver ~ No Heavy Duty Upgrade ~ Std Black Base C5 Std Carpet Casters E3 Seat Depth Adjustment Upgrade ~ No Selection LB1 Adjustable Lumbar Support ~ Std Packaging Priced per us communities contract for SITONIT seating products $1,786.03SubTotal : AREA 330 Qty Description UnitItem #ExtendedMfg HMI A2310.2454L +Work Surf,Sq-Edge Rect Lam 24D 54W 2 $113.97 $227.94 HT +inner tone MT +medium tone HMI A2350.3072L +Penin,Sq-Edge Round-End Lam 30D 72W 1 $218.37 $218.37 HT +inner tone MT +medium tone HMI A3352.1348 +Flip Dr Unit,B-Style Fab,W/Lock 13D 48W 15-1/2H 4 $166.75 $667.00 KA +keyed alike MT +medium tone 5D +kira 2-Pr Cat 3 15 +kira 2 ash HMI A3410.1648 +Tackboard,B-Style 16H 48W 2 $73.37 $146.74 5D +kira 2-Pr Cat 3 15 +kira 2 ash HMI AO213.72 +Wall Strip 72H 4 $18.85 $75.40 MT +medium tone LUX UC-25-36-BK 36.5" T8 Lamp - Black Finish 2 $80.47 $160.94 ~ No Daisy Chain Selection ~ No Chicago Cord HMI Y5010.+Drw,Pencil 21W 16D 1 $18.48 $18.48 MT +medium tone HMI Y2091.L +Crn Wedge,Sq-Edge Lam 2 $44.00 $88.00 HT +inner tone HMI Y7727.1A +LT Series Keyboard Solutions,Fully Adj,HDPE Tray w/adj Mouse Tray 19In Trk 2 $168.97 $337.94 HMI Y91171.T2 +Flo Sngle-Screen Monitor Arm Support,Thro-Surf Mnt, up to 2 3/4 thick 1 $146.09 $146.09 0I +silver HMI Y92001.07 +Wishbone Post 7 7/8H 1 $30.80 $30.80 Maplewood, City of Phase 3 Section 1 (T2) 11.27.13.visual.sp4 Page 7 of 15 11/27/2013 1:27:22PM Int._____ G4, Attachment 1 Council Packet Page Number 47 of 206 CITY OF MAPLEWOOD // POLICE - PHASE 3 - SECTION 1 (T2) 0I +silver HMI Y92050.@Cast Grommet 1 $44.00 $44.00 0I @silver HMI LW150.20BBF *Ped W-Pull,Support 20D for 24D Wk Surf,B/B/F 2 $226.80 $453.60 SR *3/4-extension roller slides on box drawer, full-extension ball bearing on file drawer SS *smooth paint on smooth steel MT *medium tone 2A *for Action Office Series 1 and 2 squared-edge work surface KA *keyed alike 3M *drawer divider in one box drawer, pencil tray in one box drawer, 2 file converters in file drawer SIT 5623YB1.A93 Focus Task, Mesh Back, Enhanced Synchro Cntrl, A93 Multi-Adjustable Arms 2 $350.72 $701.44 MC1 Black FABRIC Fabric Grade Selections 26-GRD3 Fabric Grade 3 MILESTONE Milestone Standard Color Selection 058 Milestone Bison ~ No Selection Z2 Silver ~ No Heavy Duty Upgrade ~ Std Black Base C5 Std Carpet Casters E3 Seat Depth Adjustment Upgrade ~ No Selection LB1 Adjustable Lumbar Support ~ Std Packaging Priced per us communities contract for SITONIT seating products $3,316.74SubTotal : AREA 331 Qty Description UnitItem #ExtendedMfg HMI A2310.2454L +Work Surf,Sq-Edge Rect Lam 24D 54W 2 $113.97 $227.94 HT +inner tone MT +medium tone HMI A2350.3072L +Penin,Sq-Edge Round-End Lam 30D 72W 1 $218.37 $218.37 HT +inner tone MT +medium tone HMI A3352.1348 +Flip Dr Unit,B-Style Fab,W/Lock 13D 48W 15-1/2H 4 $166.75 $667.00 KA +keyed alike MT +medium tone 5D +kira 2-Pr Cat 3 15 +kira 2 ash HMI A3410.1648 +Tackboard,B-Style 16H 48W 2 $73.37 $146.74 5D +kira 2-Pr Cat 3 15 +kira 2 ash HMI AO213.72 +Wall Strip 72H 4 $18.85 $75.40 MT +medium tone Maplewood, City of Phase 3 Section 1 (T2) 11.27.13.visual.sp4 Page 8 of 15 11/27/2013 1:27:22PM Int._____ G4, Attachment 1 Council Packet Page Number 48 of 206 CITY OF MAPLEWOOD // POLICE - PHASE 3 - SECTION 1 (T2) LUX UC-25-36-BK 36.5" T8 Lamp - Black Finish 2 $80.47 $160.94 ~ No Daisy Chain Selection ~ No Chicago Cord HMI Y5010.+Drw,Pencil 21W 16D 1 $18.48 $18.48 MT +medium tone HMI Y2091.L +Crn Wedge,Sq-Edge Lam 2 $44.00 $88.00 HT +inner tone HMI Y7727.1A +LT Series Keyboard Solutions,Fully Adj,HDPE Tray w/adj Mouse Tray 19In Trk 2 $168.97 $337.94 HMI Y91171.T2 +Flo Sngle-Screen Monitor Arm Support,Thro-Surf Mnt, up to 2 3/4 thick 1 $146.09 $146.09 0I +silver HMI Y92001.07 +Wishbone Post 7 7/8H 1 $30.80 $30.80 0I +silver HMI Y92050.@Cast Grommet 1 $44.00 $44.00 0I @silver HMI LW150.20BBF *Ped W-Pull,Support 20D for 24D Wk Surf,B/B/F 2 $226.80 $453.60 SR *3/4-extension roller slides on box drawer, full-extension ball bearing on file drawer SS *smooth paint on smooth steel MT *medium tone 2A *for Action Office Series 1 and 2 squared-edge work surface KA *keyed alike 3M *drawer divider in one box drawer, pencil tray in one box drawer, 2 file converters in file drawer SIT 5623YB1.A93 Focus Task, Mesh Back, Enhanced Synchro Cntrl, A93 Multi-Adjustable Arms 2 $350.72 $701.44 MC1 Black FABRIC Fabric Grade Selections 26-GRD3 Fabric Grade 3 MILESTONE Milestone Standard Color Selection 058 Milestone Bison ~ No Selection Z2 Silver ~ No Heavy Duty Upgrade ~ Std Black Base C5 Std Carpet Casters E3 Seat Depth Adjustment Upgrade ~ No Selection LB1 Adjustable Lumbar Support ~ Std Packaging Priced per us communities contract for SITONIT seating products $3,316.74SubTotal : AREA 332 Qty Description UnitItem #ExtendedMfg HMI A2310.2454L +Work Surf,Sq-Edge Rect Lam 24D 54W 2 $113.97 $227.94 HT +inner tone MT +medium tone Maplewood, City of Phase 3 Section 1 (T2) 11.27.13.visual.sp4 Page 9 of 15 11/27/2013 1:27:22PM Int._____ G4, Attachment 1 Council Packet Page Number 49 of 206 CITY OF MAPLEWOOD // POLICE - PHASE 3 - SECTION 1 (T2) HMI A2350.3072L +Penin,Sq-Edge Round-End Lam 30D 72W 1 $218.37 $218.37 HT +inner tone MT +medium tone HMI A3352.1348 +Flip Dr Unit,B-Style Fab,W/Lock 13D 48W 15-1/2H 4 $166.75 $667.00 KA +keyed alike MT +medium tone 5D +kira 2-Pr Cat 3 15 +kira 2 ash HMI A3410.1648 +Tackboard,B-Style 16H 48W 2 $73.37 $146.74 5D +kira 2-Pr Cat 3 15 +kira 2 ash HMI AO213.72 +Wall Strip 72H 4 $18.85 $75.40 MT +medium tone LUX UC-25-36-BK 36.5" T8 Lamp - Black Finish 2 $80.47 $160.94 ~ No Daisy Chain Selection ~ No Chicago Cord HMI Y2091.L +Crn Wedge,Sq-Edge Lam 2 $44.00 $88.00 HT +inner tone HMI Y5010.+Drw,Pencil 21W 16D 1 $18.48 $18.48 MT +medium tone HMI Y7727.1A +LT Series Keyboard Solutions,Fully Adj,HDPE Tray w/adj Mouse Tray 19In Trk 2 $168.97 $337.94 HMI Y91171.T2 +Flo Sngle-Screen Monitor Arm Support,Thro-Surf Mnt, up to 2 3/4 thick 1 $146.09 $146.09 0I +silver HMI Y92001.07 +Wishbone Post 7 7/8H 1 $30.80 $30.80 0I +silver HMI Y92050.@Cast Grommet 1 $44.00 $44.00 0I @silver HMI LW150.20BBF *Ped W-Pull,Support 20D for 24D Wk Surf,B/B/F 2 $226.80 $453.60 SR *3/4-extension roller slides on box drawer, full-extension ball bearing on file drawer SS *smooth paint on smooth steel MT *medium tone 2A *for Action Office Series 1 and 2 squared-edge work surface KA *keyed alike 3M *drawer divider in one box drawer, pencil tray in one box drawer, 2 file converters in file drawer SIT 5623YB1.A93 Focus Task, Mesh Back, Enhanced Synchro Cntrl, A93 Multi-Adjustable Arms 2 $350.72 $701.44 MC1 Black FABRIC Fabric Grade Selections 26-GRD3 Fabric Grade 3 MILESTONE Milestone Standard Color Selection 058 Milestone Bison ~ No Selection Z2 Silver Maplewood, City of Phase 3 Section 1 (T2) 11.27.13.visual.sp4 Page 10 of 15 11/27/2013 1:27:22PM Int._____ G4, Attachment 1 Council Packet Page Number 50 of 206 CITY OF MAPLEWOOD // POLICE - PHASE 3 - SECTION 1 (T2) ~ No Heavy Duty Upgrade ~ Std Black Base C5 Std Carpet Casters E3 Seat Depth Adjustment Upgrade ~ No Selection LB1 Adjustable Lumbar Support ~ Std Packaging Priced per us communities contract for SITONIT seating products $3,316.74SubTotal : AREA 334 Qty Description UnitItem #ExtendedMfg CFS 755848 Flat Bracket 2 $10.00 $20.00 HMI A2310.2448L +Work Surf,Sq-Edge Rect Lam 24D 48W 1 $97.15 $97.15 HT +inner tone MT +medium tone HMI A2310.2496L +Work Surf,Sq-Edge Rect Lam 24D 96W 1 $196.04 $196.04 HT +inner tone MT +medium tone HMI A2350.3072L +Penin,Sq-Edge Round-End Lam 30D 72W 1 $218.37 $218.37 HT +inner tone MT +medium tone HMI A2394.24 +H-Leg for 24D Wk Surf 1 $82.65 $82.65 MT +medium tone HMI A3352.1348 +Flip Dr Unit,B-Style Fab,W/Lock 13D 48W 15-1/2H 4 $166.75 $667.00 KA +keyed alike MT +medium tone 5D +kira 2-Pr Cat 3 15 +kira 2 ash HMI A3410.1648 +Tackboard,B-Style 16H 48W 2 $73.37 $146.74 5D +kira 2-Pr Cat 3 15 +kira 2 ash HMI AO213.60 +Wall Strip 60H 1 $17.40 $17.40 MT +medium tone HMI AO213.72 +Wall Strip 72H 3 $18.85 $56.55 MT +medium tone LUX UC-25-36-BK 36.5" T8 Lamp - Black Finish 2 $80.47 $160.94 ~ No Daisy Chain Selection ~ No Chicago Cord HMI Y2091.L +Crn Wedge,Sq-Edge Lam 1 $44.00 $44.00 HT +inner tone HMI Y5010.+Drw,Pencil 21W 16D 1 $18.48 $18.48 MT +medium tone Maplewood, City of Phase 3 Section 1 (T2) 11.27.13.visual.sp4 Page 11 of 15 11/27/2013 1:27:22PM Int._____ G4, Attachment 1 Council Packet Page Number 51 of 206 CITY OF MAPLEWOOD // POLICE - PHASE 3 - SECTION 1 (T2) HMI Y7727.1A +LT Series Keyboard Solutions,Fully Adj,HDPE Tray w/adj Mouse Tray 19In Trk 1 $168.97 $168.97 HMI Y91176.T2 @Flo Dual-Screen Monitor Arm Assembly - through-surface mount, up to 2 3/4" thick 1 $313.30 $313.30 0I @silver HMI FV696.62 +Stiffener, 62 1/8W 1 $19.72 $19.72 HMI LW150.20BBF *Ped W-Pull,Support 20D for 24D Wk Surf,B/B/F 1 $226.80 $226.80 SR *3/4-extension roller slides on box drawer, full-extension ball bearing on file drawer SS *smooth paint on smooth steel MT *medium tone 2A *for Action Office Series 1 and 2 squared-edge work surface KA *keyed alike 3M *drawer divider in one box drawer, pencil tray in one box drawer, 2 file converters in file drawer SIT 5224 Freelance, Side Chair with Casters, Arms 2 $210.43 $420.86 FABRIC Fabric Grade Selections 26-GRD3 Fabric Grade 3 MILESTONE Milestone Standard Color Selection 058 Milestone Bison ~ No Selection ~ No Seat Foam Upgrade ~ No Ballastic Nylon Option FB Black Frame ~ No Ganging Bracket Upgrade C13 Std Carpet Casters Priced per us communities contract for SITONIT seating products SIT 5623YB1.A93 Focus Task, Mesh Back, Enhanced Synchro Cntrl, A93 Multi-Adjustable Arms 1 $350.72 $350.72 MC1 Black FABRIC Fabric Grade Selections 26-GRD3 Fabric Grade 3 MILESTONE Milestone Standard Color Selection 058 Milestone Bison ~ No Selection Z2 Silver ~ No Heavy Duty Upgrade ~ Std Black Base C5 Std Carpet Casters E3 Seat Depth Adjustment Upgrade ~ No Selection LB1 Adjustable Lumbar Support ~ Std Packaging Priced per us communities contract for SITONIT seating products $3,225.69SubTotal : ESTIMATED LABOR / DELIVERY Qty Description UnitItem #ExtendedMfg CFS LABREG-N Estimated Labor 1 $5,200.00 $5,200.00 CFS VEH Estimated Vehicle Charges 1 $296.00 $296.00 Maplewood, City of Phase 3 Section 1 (T2) 11.27.13.visual.sp4 Page 12 of 15 11/27/2013 1:27:22PM Int._____ G4, Attachment 1 Council Packet Page Number 52 of 206 CITY OF MAPLEWOOD // POLICE - PHASE 3 - SECTION 1 (T2) LUX FREIGHT FREIGHT ON TASKLIGHTS 1 $60.00 $60.00 CFS HDWE Consumable Supplies/Anchors 1 $250.00 $250.00 Consumable Supplies/Anchors CFS LABDES Estimated Design Labor/CAD Services 1 $250.00 $250.00 CFS LABREG Estimated Project Management/Coordination 1 $275.00 $275.00 CFS DISP Disposal of packaging material 1 $200.00 $200.00 $6,531.00SubTotal : SALES TAX NOT INCLUDED - TBD Qty Description UnitItem #ExtendedMfg SALESTX Sales Tax Not Included - To Be Determined (If Applicable) 1 $0.00 $0.00 $0.00SubTotal : Grand Total :$33,236.81 Maplewood, City of Phase 3 Section 1 (T2) 11.27.13.visual.sp4 Page 13 of 15 11/27/2013 1:27:22PM Int._____ G4, Attachment 1 Council Packet Page Number 53 of 206 CITY OF MAPLEWOOD // POLICE - PHASE 3 - SECTION 1 (T2) Commercial Furniture Services, Inc. - Terms and Conditions Each quotation, proposal or purchase order is subject to these Terms and Conditions of Sale, except as agreed upon by Commercial Furniture Services, Inc. (CFS) in writing. 1.QUOTATIONS AND ORDERS a. DOCUMENTS: Documentation, bids, designs, renderings, images, photos and floor plans provided by CFS remain the property of CFS until the time of sale to the Buyer. The Buyer or his authorized agent(s) must provide CFS accurate and detailed prints and elevations of the project’s base building. Changes required to remedy situations due to inaccurate base building floor plans and elevations can result in additional charges to the Buyer. b. TERMS: Prices quoted by CFS are firm for 30 days from the date of our quotation as per the terms established by a written Purchase Agreement between CFS and the Buyer. Clerical errors are subject to correction. c. ACCEPTANCE: All orders require a (i) hard copy or electronic Purchase Order from the Buyer or, (ii) an approved quotation with an authorized signature and date of acceptance. d. DIFFERENT OR ADDITIONAL TERMS: CFS will consider any different, additional or modified terms proposed by the Buyer in his Purchase Order or, any other response to CFS’ offer as a counter offer. All Terms and Conditions must be agreed upon and signed off by CFS and the Buyer in written form before the order will be approved and processed. e. CUSTOMER REQUIRED DATE: A mutually agreed upon delivery date between the Buyer and CFS is required for each order and will be used as the customer’s required date. f. DEPOSITS: A minimum deposit of 50% will be required for all orders. 2.INVOICING a. TIMING: Product orders will be invoiced after the delivery of the order to the project jobsite or, two weeks after the order has been held in an offsite location due to a delay in the project. Services will be invoiced after the services have been substantially rendered. Progress invoices for services may be billed to the Buyer if the project takes more than two weeks time to complete. b. PAYMENT TERMS: Payment Terms are Net 30 days from the date of the invoice. The Buyer agrees not to withhold payment on any invoice because of partial delivery or open punch list items. c. FREIGHT: Unless otherwise noted, any applicable freight charges and surcharges are not included in CFS’ price quotations and will be invoiced as a separate line item. d. TAXES: Unless otherwise noted, any applicable sales, use, excise or any other taxes are not included in CFS’ price quotations and, they will be invoiced to the Buyer as a separate line item. The Buyer agrees to pay any and all applicable taxes. If the Buyer has a Tax Exempt status, a Certificate of Tax Exemption must be provided to CFS prior to the order placement. The Buyer is responsible for any self -assessment and remittance of any and all applicable taxes due jurisdictions outside of Minnesota. 3.OTHER CHARGES a. CHANGES/CANCELLATIONS: The buyer will pay all additional charges from the manufacturer(s) for order changes and/or cancellations which the manufacturers agree to and accept. Any and all changes to orders placed by CFS on the Buyer ’s behalf must be communicated in written form by an authorized representative of the Buyer. ALL PRODUCT IS CUSTOM MANUFACTURED TO THE BUYER’S SPECIFICATIONS AND CANNOT BE RETURNED. b. ADDITIONAL HANDLING CHARGES: Additional handling charges will be billed to the Buyer in the following cases: if the jobsite is not available on the mutually agreed upon customer required date; if there are delays because of site conditions which do not allow CFS clear and easy access for the project installation; if the activities of other trades hinder or delay the schedule of CFS’ scheduled work; if there are delays in product shipments not purchased from CFS; if the agreed upon work schedule and project phasing is altered and requires more trips and shift differential pay or, there are conditions that are outside of the requirements for performance that are defined in CFS’ proposal / quotation. Charges incurred by CFS to meet the altered project requirements will include all labor, transportation, storage, third party, building prep and materials, elevator / lift charges, supplies and materials, etc. - billed at the applicable rate. c. STORAGE: If the project jobsite is not ready to receive the Buyer’s material ordered from CFS, CFS will arrange to store the material on the jobsite, on trailers, at CFS’ facility or, in another facility. All additional handling, transportation and storage charges will be billed to the Buyer. The Buyer will provide insurance coverage for the product which requires storage. d. LEGAL FEES: Should either party incur any expense in enforcing any terms, covenants, conditions, representations, or warranties of the Agreement, the party in default will pay all expenses including reasonable attorney's fees. 4.DELIVERY & INSTALLATION a. CFS’ RESPONSIBILITIES: CFS will receive, inspect, stage, deliver and install the Buyer’s products. All new furniture will be cleaned and put into good working order. Cartoning and packing materials will be removed; the Buyer will be responsible for all charges - labor, transportation and fees - for recycling or disposing of the waste from their project. All used furniture is sold “As-Is, Where-Is”. It will be cleaned, repaired or refurbished only with an additional written service agreement signed by the Buyer and acknowledged by CFS. Where circumstances allow and permit, CFS may elect to receive the Buyer’s products at the project jobsite. b. FREIGHT CLAIMS: Claims for product damaged in transit will be processed by CFS and damaged product will be repaired or replaced to the reasonable satisfaction of the customer. For Buyer’s product required to be held off site by CFS due to project delays, an agreement must be reached and signed off on - in written form - regarding receiving, inspection, freight claims and hidden damages, processes and, handling charges. c. DROP SHIPMENTS: In the case of Drop Shipments when the Buyer’s products are delivered directly to the Buyer without any installation services performed by CFS - the Buyer will receive, inspect and install the goods purchased from CFS. The Buyer will be responsible for all inspections and freight claims in the event of damage to the product they have purchased from CFS. Any claims must be filed within 15 days from receipt of product. d. NORMAL BUSINESS HOURS: Unless otherwise agreed upon by CFS and the Buyer- delivery, installation and other CFS services will be done during Normal Business Hours 7:00 - 4:30, Monday- Friday, excluding Holidays. e. CONDITION OF JOBSITE: The project jobsite will be clean and clear of all obstructions, materials, equipment and debris. The Buyer will provide adequate facilities and space for CFS to unload, stage, move, handle and store the products required for the installation of the Buyer’s goods. f. JOBSITE SERVICES: The Buyer will provide electrical, heating, lighting and elevator / lift / hoist services to CFS at the project jobsite without any charge to CFS. Additional handling charges will result from any delays which CFS experiences in sharing docks or elevators / lifts / hoists with other building trades or tenants. g. DELIVERY & INSTALLATION: CFS is a non-union company. If applicable, trade regulations at the time of installation require employing other tradesman to complete the installation - union or non-union - any additional costs will be paid by the Buyer. Maplewood, City of Phase 3 Section 1 (T2) 11.27.13.visual.sp4 Page 14 of 15 11/27/2013 1:27:22PM Int._____ G4, Attachment 1 Council Packet Page Number 54 of 206 CITY OF MAPLEWOOD // POLICE - PHASE 3 - SECTION 1 (T2) Jim Good Commercial Furniture Services 4301 Highway 7 St Louis Park MN 55416 952.922.4025 jim.good@cfsmn.com h. ELECTRICAL, DATA AND PHONE: As per Minnesota Statute, a Licensed Electrician must hardwire all furniture components to the house base power, make panel to panel connections and perform any other electrical work as denoted by Minnesota statutes and codes. The Buyer and his contractor must provide an electrician, at their cost, to perform this work as well as all Data and Phone work required for their project. CFS does not provide these services unless the Buyer requests that CFS contract with a licensed electrician, low -voltage or communications vendor, whose charges would then be quoted to, and passed on to, the buyer. i. MOVING/RELOCATION SERVICES: Buyer’s responsibilities: The Buyer will have all furniture, equipment and contents prepped, labeled and packed as per CFS’ Moving Instructions. The Buyer will be packed and ready for their move at the agreed upon time. Representatives will be available to answer any questions regarding the move on both ends of the move. Additional charges may result if the Buyer does not prepare for their relocation as per CFS’ instructions, if they are not ready at the agreed upon time, or if they are not present to answer relevant questions during their move. All electronic equipment including computers, printers, copiers, phones, servers, etc ., must be prepped and disconnected by the Buyer or his authorized equipment representatives. CFS will not be responsible for damages to any equipment that is not properly prepped or disconnected. CFS also does not re-install any of the above items, nor will they take any responsibility to do so. CFS will not be responsible for moving laptop computers, tablets or any other personal electronic devices. j. RISK OF LOSS: The responsibility for the security and safeguarding of the delivered furniture shall pass to the Buyer at the time of delivery to the project jobsite or designated storage facility. Upon delivery to the project jobsite or storage facility, the Buyer assumes all Risks of Loss of the goods and the Buyer shall not be released from any obligations under this agreement because of any loss, damage or disrepair suffered by the goods following delivery to the project jobsite or storage facility. k. INSURANCE: CFS will carry General Liability, Workman’s Compensation, Property Damage and, Automobile Insurance. The Buyer will be responsible to carry, at their expense, Liability and Property insurance covering the jobsite and its contents including all risks of physical loss and damage. 5.ADDITIONAL TERMS a. WARRANTIES: Disclaimer of Liability - CFS will assist the Buyer in the resolution of problems on claims concerning damaged and /or defective materials or workmanship made within the Guarantee or Warranty Period as stated by the particular manufacturer, supplier or fabricator and will arrange for the repair or replacement of any damaged or defective items following delivery or installation. CFS disclaims any warranties, express or implied, including warranties of merchant-ability and fitness for a particular purpose. CFS will have no responsibility whatsoever to the Buyer or to any other person for injury to person or damage or loss of property or value caused by any product purchased hereunder. ALL WARRANTIES LIE WITH THE MANUFACTURER of EACH PRODUCT - NOT CFS. b. INTERPRETATION OF TERMS AND CONDITIONS: This writing is intended by all parties as the final expression of their agreement and is intended also as a complete and exclusive statement of the terms of their dealings between the parties, if any. No failure by any party to insist upon strict compliance by the other party with any of the terms, provisions, or condition of the Agreement, in any instance, shall be construed as a waiver or relinquishment by either party or by the other party’s right to insist upon strict compliance therewith in the future. Whenever a term defined by the Uniform Commercial Code as adopted in Minnesota is used in this agreement and not otherwise defined, the definition contained in the Code is to control. c. CTS BEYOND REASONABLE CONTROL: CFS will not be liable for any delay or failure to deliver any or all of the product or services in case of delay or failure is caused by Buyer’s actions, labor disputes, strikes, wars, riots, civil commotion, fire, flood, earthquake, hurricane, accident, storm or other destruction whole or in part of the product or the manufacturing plant, lack or inability to obtain raw materials, labor, fuel, or any other cause, contingency, or circumstances which prevent or hinder the manufacturer or delivery of the product or services beyond the reasonable control of CFS. d. WAIVER: Neither party waives any of its rights or consents to any default under this agreement unless such party does so in writing. e. ASSIGNMENT AND DELEGATION: No right or interest in this agreement shall be assigned by either Buyer or CFS without the written permission of the other party, and no delegation of any obligation owed, or of the performance of any obligation either by Buyer or CFS shall be made without the written permission of the other party. Any attempted assignment or delegation shall be wholly void and totally ineffective for all purposes unless made in conformity with this section. f. INSTALLATION, SERVICE, AND/OR CONTRACTS: Additional terms and conditions may apply to CFS’ design, installation, rental and/or service contracts. Such contracts are incorporated herein by reference and shall take precedence on any conflict of terms. g. SECURITY INTEREST: Buyer hereby grants CFS a purchase-money security interest in all goods identified in any invoice hereafter issued under this agreement in connection with the purchase of such goods to secure payment of the amount of such invoice and accrued finance charges thereon, and the Buyer hereby irrevocably authorizes CFS to file from time to time financing statements describing as collateral any goods so identified in any such invoice. Such goods will not be affixed to any real property in any manner which would change its nature from that of personal property to a fixture. Failure to pay any amount owed with respect to this agreement or any invoice issued under this agreement when due, or the occurrence of voluntarily or involuntarily proceeding under bankruptcy or insolvency laws which affects this agreement, shall constitute a default following which CFS may pursue any legal or equitable remedy available to CFS. Buyer will notify CFS immediately of any changes of name, location, or, if applicable, state of incorporation, organization or other registration. h. APPLICABLE LAW: This agreement and all rights and obligations of the parties shall be governed by the laws of the State of Minnesota. Company Name: ________________________ Title: ______________________________ Authorized Signature: ____________________ Date: _____________________________ Print Name: ____________________________ Please return by mail, fax or email to: Attn: Fax: Maplewood, City of Phase 3 Section 1 (T2) 11.27.13.visual.sp4 Page 15 of 15 11/27/2013 1:27:22PM Int._____ G4, Attachment 1 Council Packet Page Number 55 of 206 G5 MEMORANDUM TO: Charles Ahl, City Manager FROM: Mychal Fowlds, IT Director DATE: December 2, 2013 SUBJECT: Authorization to Request Funding from Ramsey/Washington Suburban Cable Commission for Council Chambers Improvements Introduction The City utilizes the Council Chambers for numerous commission and board meetings. Those meetings are also to be broadcast live and recorded for playback. A large amount of our current equipment is nearing its end of life. This proposal would replace the majority of our core systems while adding additional functionality to the space. Background The current cameras and related equipment were installed in 2005/2006 in the amount of roughly $45,000 via an equipment replacement grant by the Cable Commission. While that equipment has worked well we are beginning to see intermittent issues. In 2010 we upgraded our audio equipment in the amount of roughly $26,000 also funded via an equipment grant. While most of this equipment is still functioning as expected there are some needed improvements as well. What follows is a summary of improvements that are included in this request for funding. Cameras & Corresponding Equipment – This includes the replacement of all of our cameras with new HD cameras and very similar controls to what we currently have. This also includes a new switcher for controlling what gets broadcast when. Our current switcher was purchased in 2006. Cablecast Recording & Playback – Once we move to HD we will need to replace the equipment used to capture and replay our meetings. This includes a system similar to our existing system but would be able to handle HD while also giving us some new features for our Bulletin Board. Press-to-Speak Audio Upgrade – This will replace our current microphone stands with stands that will allow you to “raise your hand”. You’ll still be able to turn your microphones on and off but you will now be able to request to speak through your microphone as well. This will replace our current microphone stands and our homemade request to speak system. Wireless Microphones – This request includes the replacement of both of our wireless microphones. Media Switch at Dais – This provides the ability to connect and broadcast your laptop or iPad from any section of the dais. Currently we’re able to do this from only the presentation area by the document camera. This would allow anyone seated at any area of the dais to give their presentation from where they are sitting. Chamber Displays – Lastly, this request includes 2 additional flat panel TV’s for viewing material within the chambers. Council Packet Page Number 56 of 206 G5 If funded, the items listed in this project would not only upgrade and replace our core equipment used for capturing our meetings, they would also provide us with new tools to help improve the meeting itself. Budget Impact Assuming that the request is granted by the Ramsey/Washington Suburban Cable Commission there would be no long term budget impact to the City. If funds are allocated we will follow the City’s purchasing procedures and bring the purchase back to the City Council for approval. Recommendation It is recommended that authorization be given to request funding from Ramsey/Washington Suburban Cable Commission for Council Chambers improvements. Attachments 1. Alpha Video proposal Council Packet Page Number 57 of 206 Quotation Date Quote #Cust # 11/12/13 AAAQ26349 MAP0047711 Computer Ave, Edina MN 55435 Phone: 952-896-9898 - Fax 952-896-9899 - Visit us at www.alphavideo.com We are an equal opportunity employer Prepared For:Sales Representative: Bob FollestadPhone:Mychal Fowlds City of Maplewood 1830 East County Road B Maplewood, MN 55109 USA (651)249-2923 Sales ExecutiveFax: 952-841-3302Terms:NET 30 Best WayShip via:bob.follestad@alphavideo.com ID # Item Description Qty Unit Price Ext. Price Budgetary Council Chamber Upgrade Cameras & Accessories 1 4 $7,254.00 $29,016.00 BRCH700 Sony HD 3-CCD Robotic Camera 2 4 $1,613.00 $6,452.00 HFBKHD1 Sony HD-SDI Output Board 3 4 $169.00 $676.00 535-2000-223 Vaddio Model 700 Wall Mount Bracket $36,144.00 SubTotal Production Switcher & Accessories 4 1 $28,239.00 $28,239.00 GR1000 Broadcast Pix Granite 1000 1ME Switcher w/ Panel 5 1 $894.00 $894.00 140 Broadcast Pix Chromakeys 6 1 $850.00 $850.00 800 Broadcast Pix Sony Camera Control 7 1 $1,120.00 $1,120.00 818 Broadcast Pix USB To 422 Box for 4 Cameras 8 1 $1,950.00 $1,950.00 601 Broadcast Pix 1-Day Onsite Manufacturer Training 9 1 $885.00 $885.00 400FP-3 Samsung 40" Commercial LCD Montior 10 1 $85.00 $85.00 MTAU Chief Medium Adjustable Tilt Wall Mount 11 1 $238.00 $238.00 U2312HM Dell Ultrasharp 23" Monitor $34,261.00 SubTotal Cablecast Recording \ Playback \Management Tightrope HD Playout System Estimate 12 1 $14,125.00 $14,125.00 CBL-SXHDLE--BND Tighrope Cablecast Video Server with 1 decoder, 1 encoder and 4TB of storage One channel decode, one channel encode, multi-format server with 4TB of storage in a 2 rack unit chassis. SDI / HD-SDI (no analog video or Audio). Includes Cablecast and Carousel Framework. This product is part of a bundle, which includes: 6 hours of end user training (SVC-PH-TRAIN) and 3 hours of installation assistance (SVC-PHINST) 11/18/13 CONFIDENTIAL Page 1 of 3 G5, Attachment 1 Council Packet Page Number 58 of 206 Page 2 of 3 Quotation Date Quote #Cust # 11/12/13 AAAQ26349 MAP0047711 Computer Ave, Edina MN 55435 Phone: 952-896-9898 - Fax 952-896-9899 - Visit us at www.alphavideo.com We are an equal opportunity employer ID # Item Description Qty Unit Price Ext. Price 13 1 $3,710.00 $3,710.00 CBL-CG320 Tightrope Bulletin Board Player 2 rack unit Carousel player for Cablecast SX servers with SDI, composite output and genlock input. Hardware accelerated graphics ability. Includes Composite/SVIDEO/Component/HDMI input adaptor. Composite and SD/HD SDI outputs included, with genlock $17,835.00 SubTotal Router and Conversion Equipment 14 1 $2,980.00 $2,980.00 04-926503-00 Kramer Sierra Video 1616HD-3G 16x16 HDSDI Router 15 1 $575.00 $575.00 HD10CEA AJA HD/SD SDI to Analog Audio and Video Converter 16 1 $575.00 $575.00 HD10AVA AJA Analog Audio and Video to SD/HD SDI Converter 17 2 $6.00 $12.00 RMB AJA Rack Mount Bracket $4,142.00 SubTotal 18 Audio Systems \ Press to Speak 19 1 $2,566.00 $2,566.00 486140 Beyer NCS 50/32(E) Central Control Unit for up to 32 Mic Units 20 1 $404.00 $404.00 459313 Beyer MCS 523 Chairman's Mic Unit 21 10 $373.00 $3,730.00 459305 Beyer MCS 521 Delegate's Mic Unit 22 100 $8.00 $800.00 549398 Beyer MCS 50 Syste Connecting Cable 23 7 $85.00 $595.00 450308 Beyer NCS Cabling Connection Adapter 24 12 $5.00 $60.00 T9FB737793 Global Industrial D-Sub Conntector DB15 Pin Jack w Hood 25 12 $5.00 $60.00 T9FB738603 Global Industrial D-Sub Conntector DB15 Pin Plug w Hood $8,215.00 SubTotal Wireless Microphone Systems 26 1 $991.00 $991.00 705101 Beyer NE-912 Two Channel Diversity Receiver 626-698MHz 27 1 $244.00 $244.00 705284 Beyer S-910-M Handheld TX, Black Metal Housing 626-698 MHz 28 1 $184.00 $184.00 490512 Beyer DM-969-S Changeable Capsule - Dynamic Super Cardiod 29 1 $251.00 $251.00 705748 Beyer TS-910-M Pocket TX, Black Metal Housing 626-698 MHz 30 1 $276.00 $276.00 471895 Beyer MCE-10.18 Condensor Lavalier Microphone 31 1 $246.00 $246.00 459976 Beyer AT-70 A/B UHF Antenna Kit 32 1 $108.00 $108.00 473618 Beyer AVK-800/10 Low Attenuation Antenna Cabling $2,300.00 SubTotal Media Switch for each location at The Dais 33 2 $1,515.00 $3,030.00 VP-81SID Kramer 8x1 Digital Step-In Switcher 34 1 $83.00 $83.00 39900 C2G 2 Port Auto Switch 35 2 $25.00 $50.00 HUB-2SA United Security N/O or N/C Button Switch $3,163.00 SubTotal 11/18/13 CONFIDENTIAL Page 2 of 3 G5, Attachment 1 Council Packet Page Number 59 of 206 Page 3 of 3 Quotation Date Quote #Cust # 11/12/13 AAAQ26349 MAP0047711 Computer Ave, Edina MN 55435 Phone: 952-896-9898 - Fax 952-896-9899 - Visit us at www.alphavideo.com We are an equal opportunity employer ID # Item Description Qty Unit Price Ext. Price Council Chamber Displays 36 2 $1,965.00 $3,930.00 ME55C Samsung Commercial 55" LED Displays 37 2 $45.00 $90.00 CMA330 Chief Fixed Ceiling Plate 38 2 $106.00 $212.00 CMS0406 Chief Adjustable Pipe 48" ~ 72" 39 2 $28.00 $56.00 CMA152 Chief Cable Management Coupler 40 1 $225.00 $225.00 PCSU Chief Ceiling Mount $4,513.00 SubTotal FM Antenna 41 1 $147.00 $147.00 AFHD4 Pixel Technologies AM/FM Antenna Kit $147.00 SubTotal Installation 42 1 $18,242.86 $18,242.86 INTEGRATION LABOR Alpha Video Integration Labor 43 1 $3,689.40 $3,689.40 MATERIALS Alpha Video Integration Materials $21,932.26 SubTotal Freight Additional Shipping charges are not included and will be billed at actual cost. Sales tax is not included and will be billed at actual. Sub Total $132,652.26 Sales Tax $9,119.84 Shipping $0.00 Total $141,772.10 Accepted by:Date:PO: All information contained within this quote is valid for the next 30 days. Thereafter, all prices and applicable charges are subject to change. MINIMUM 15% RESTOCKING FEE WITH ORIGINAL PACKAGING. 11/18/13 CONFIDENTIAL Page 3 of 3 G5, Attachment 1 Council Packet Page Number 60 of 206 MEMORANDUM TO: Charles Ahl, City Manager FROM: DuWayne Konewko, Parks and Recreation Director Ginny Gaynor, Natural Resources Coordinator DATE: December 2, 2013 SUBJECT: Approval of Grant Acceptance and Award of Contract for Historic Context Study Introduction Maplewood has submitted and received a grant to conduct an historic context study. At the December 9, 2013 meeting, City Council will consider acceptance of the grant and awarding of the contract. Background Maplewood is in the early stages of historic preservation planning. The planning process is guided by: 1) Maplewood’s 2030 Comprehensive Plan-Chapter 9, 2) Heritage Preservation Ordinance, 3) requirements for Certified Local Governments (Maplewood achieved this designation in 2012), and 4) state and federal preservation standards. Earlier this year, the Heritage Preservation Commission (HPC) approved pursuing a grant to conduct an historic context study. This type of study organizes history based on cultural themes and their geographical and chronological limits. For example, one historic context for the state of Minnesota is “Early Agriculture and River Settlement (1840-1870). The context study is a framework for evaluating the relative significance of cultural resources. Rather than concentrating on individual properties, it focuses on broad themes that the city can use to organize and evaluate resources. The contexts established create a foundation for future preservation planning and projects. Maplewood has received a $9500 grant to conduct the historic context study. The funds for this grant are provided by the State of Minnesota from the Arts and Cultural Heritage Fund through the Minnesota Historical Society. This project will establish historic contexts for the city and identify property types associated with each context. The final report will be written in a manner which is engaging and of interest to the public. Staff requested proposals from four historical consultants and received bids from two consulting firms – Thomas R. Zahn and Associates and Summit Envirosolutions, Inc. Both firms are well- qualified, their proposals were for the full $9500 grant, and their proposals met the city’s requirements. Staff recommends awarding the project to Thomas R. Zahn and Associates. They have conducted more historic context studies for full cities than Summit Envirosolutions, Inc. In addition, the sample study submitted by Thomas Zahn and Associates was written and formatted for use by the general public and is cited as an excellent model for a context study by the State Historic Preservation Office. G6 Council Packet Page Number 61 of 206 Budget Impact The $9500 grant will cover all consultant fees on the project. No other budget impacts are anticipated. No matching funds are required. Recommendation It is recommended that the Council accepts the $9500 Cultural and Historic grant to conduct a historic context study. It is recommended that the council authorize staff to enter into a contract for services with Thomas Zahn and Associates in the amount of $9500 to conduct an historic context study. Attachments 1. Proposal from Thomas R. Zahn & Associates G6 Council Packet Page Number 62 of 206 1 Z Thomas R. Zahn & associaTes LLC Y 807 Holly Avenue • Saint Paul, Minnesota 55104 • 651-221-9765 ProPosal for Consultant serviCes Creation of a HistoriC Context study for tHe City of MaPlewood, Minnesota ProjeCt ProPosal The office of Thomas R. Zahn & associaTes LLC proposes to provide the requested services and products under contract to the ciTy of maplewood in the period from December 2013 through August 2014. The requested services and products will be completed in conformance with: • the study as outlined in the Request for Proposal, City of Maplewood, Historic Context Study; and • the Secretary of the Interior’s Standards for Preservation Planning as outlined in the Federal Register of 9-29-83, pages 44716-44740. The fee for the context study will be $ 9,500. Thomas R. Zahn Submitted To: Virginia Gaynor, Natural Resources Coordinator City of Maplewood, 1902 County Road B East Maplewood, Minnesota 55109 November 26, 2013 G6, Attachment 1 Council Packet Page Number 63 of 206 2 introduCtion This past summer the associaTes completed a National Register nomination evaluation for the Oak Grove/ Bloomington Cemetery in Bloomington Minnesota. Subsequently, the State Historic Preservation Office (SHPO) has determined those historic grounds eligible for the Register, triggering the final nomination process for this second-tier suburb’s significant burial grounds. Increasingly, suburban communities like Bloomington and Maplewood are exploring ways to discover, record and value their historical contributions to the region. With the creation of a set of specific historic contexts, Maplewood takes the important step of linking preservation to planning, ensuring a vibrant future for the community by building on the resources of its past. Historic contexts will allow the city to evaluate the community’s late 19th century rail-related resources through its mid-20th century growth assets, incorporating them in the comprehensive planning process, while securing the character and spirit inherent in Maplewood’s history. In general, historic contexts are considered most valuable as a “framework” for evaluating the relative significance of cultural resources such as varied sites, structures, districts, and other elements. They serve as an organizational tool for defining a community’s history, a past which is often otherwise lengthy, complex, and unwieldy. They serve as measurable tools to the National Park Service for evaluating potential National Register landmarks and districts. They also provide the foundation for a vibrant city-wide historic preservation plan. Rather than concentrating on individual properties or even neighborhoods, historic contexts focus on broad, over- arching themes that provide the city with the means to organize and evaluate its resources and lend perspective on the past. By developing these preservation themes, the city can most effectively evaluate current resources, designate new ones, and plan for preservation in future generations. The contexts will allow for a more equitable designation of properties, as each site can then be viewed in terms of what is best for the city as a whole, rather than as a single instance in isolation. These contexts also assist commissioners in making difficult decisions about the preservation of buildings, sites, and structures that best represent Maplewood’s history, and to target future preservation efforts in the areas where they are most effective. Identified and defined contexts can also be used as a rallying point for educational and community participation initiatives and are integral to future planning for land use, economic development, parks and recreation, transportation, public infrastructure and housing. As more data is organized, the contexts will evolve and change, recommendations will be updated and the contexts will become more useful as long-range planning tools. The expanded contexts, in addition to being a framework for evaluation resources, will be useful in public education programs for neighborhood organizations, government bodies, and local schools. Rather than serving as a static end point that “mothballs” historic resources, this study is designed to be an exciting jumping-off point for the future of preservation in Maplewood. The associaTes propose to use their considerable experience in both community planning and historic resource management to help Maplewood and its HPC develop the contextual component for the city’s preservation plan. Our past work on historic contexts for other communities has been well-received with the State Historic Preservation Office (SHPO) staffer, Michael Koop, even calling our Chaska work “a model for other context studies.” Related Thomas R Zahn & associaTes’ project experience includes Historic Context studies for: • City of Waseca (contextual development for entire incorporated city) • City of Mankato (contextual development for entire incorporated city) • City of Chaska and Chaska Township (contextual evaluation for entire incorporated city and township) • City of Faribault (contextual evaluation and refinement for entire incorporated city) • City of Lake City (contextual development for entire incorporated city) • City of Minneapolis (contextual development for entire incorporated city) G6, Attachment 1 Council Packet Page Number 64 of 206 3 work Plan As defined above, the main objective for the associaTes in defining historic contexts for the City of Maplewood is to provide a framework for the community’s history that can assist in making future planning decisions, including though not limited to, National Register nominations, building surveys, and a comprehensive preservation plan. conTexTual ReseaRch design developmenT The study process will begin by meeting with interested parties, including the Heritage Preservation Commission (HPC) and City representatives, to identify prominent local resources, sites, and priorities. The associaTes will then meet with the State Historic Preservation Office regarding federal guidelines and state contexts. The associaTes will review previous historic records including, but not limited to, local and regional histories, mapping, insurance maps, and photographic documentation found at the Maplewood Area Historical Society (MAHS), the Maplewood Public Library, the Ramsey County Historical Society, the City files, and the Minnesota Historical Society. During this phase of the study, the associaTes will review of the statewide contexts to determine significant interface between local and statewide contexts. The associaTes will also review all previous Maplewood preservation planning projects including any archeological studies completed within the incorporated city. In addition to these standard reviews, the associaTes will evaluation and compare Maplewood’s railroad resources and history to our extensive work in rail-related projects. This includes, but is not limited to our work with railroad resources in Saint Paul’s Lowertown district, the Northern Pacific Railway Depot in Staples, and the Shoreham Roundhouse and yards in Northeast Minneapolis. More recently (January 2013) the associaTes completed the National Register nomination for the Duluth and Iron Range Railroad Company Passenger Station in Tower, Minnesota. The context studies for Lake City, Chaska and Mankato all address railroad resources in those communities. The City of Waseca Historic Context Study (2010) includes an entire context (Context 2—The Railroad) with sub-contexts titled: the Winona & St. Peter Line and the Minneapolis & St. Louis Line; Railroad- Related Buildings and Resources; Property Types; and Railroad Context Recommendations. conTexTual developmenT and analysis Armed with an initial analysis of broad development patterns, the consultants will collect background information on those patterns. From this research, the consultants will initiate a tour of the city, with a focus on the neighborhood and business growth patterns. The tour will help to refine our analysis of Maplewood’s built environment and historic resources. Synthesizing the research and the visual survey analysis, the consultants will develop overviews, chronologies of significant events, important broad patterns, identify entrepreneurs/ builders/architects, related property types, bibliographies, and recommendations for the 5-8 contexts that particularly represent Maplewood’s development and history, as well as the City’s role within the state’s history. That contextual outline will be distributed for review and comment by the HPC and the City’s staff. conTexTual and planning pRocess RefinemenT After reviewing the comments to the draft outline, the consultants will then write a draft report including historic contexts, their parameters and definitions, and recommendations for structuring subsequent phases of the preservation planning process and involving the public and private sectors in that process. In addition, the “Residential” context chapter will include an architectural style guide with Maplewood style examples pictured and listed by address (as was done in the Lake City, Chaska, Mankato, and Waseca context studies). With the completion of the draft report, the consultants will distribute copies of the draft to the major participants in the Maplewood preservation effort for their review. With comments on the draft from the City, the HPC and the SHPO, the consultants will complete the refinement, layout and production of the City of Maplewood Context Study. deliveRables: A minimum of ten (10) copies of the final project report; one (1) digital copy of every photograph taken or utilized for the project, with date and location denoted; and a digital copy of the final report in PDF format. The associaTes will also prepare a computer-aided presentation for the final community meeting. Throughout the study process the associaTes will provide monthly progress reports and meet with the HPC, the MAHC, and City staff for systematic review and evaluation. G6, Attachment 1 Council Packet Page Number 65 of 206 4 ProjeCt Budget Project Administration Administration: 8 hrs. @ $75/hr. = $ 600.00 HPC/City meetings: 8 hrs. @ $75/hr. = 600.00 6 hrs. @ $50/hr. = 300.00 $ 1,500.00 Project Design & Research Project design: 4 hrs. @ $75/hr. = $ 300.00 Photography: 8 hrs. @ $75/hr. = 600.00 Research/review: 4 hrs. @ $75/hr. = 300.00 40 hrs. @ $50/hr. = 2000.00 20 hrs. @ $20/hr. = 400.00 $ 3,600.00 Plan Development Draft report: 16 hrs. @ $75/hr. = $ 1200.00 40 hrs. @ $50/hr. = 2000.00 8 hrs. @ $20/hr. = 160.00 Refine report: 6 hrs. @ $75/hr. = 450.00 2 hrs. @ $20/hr. = 40.00 $ 3,850.00 Additional Costs Misc. office and supply: $ 150.00 Report printing costs: 345.00 Mileage: approx. 100 miles X $.55 = 55.00 $ 550.00 total Budget: $ 9,500.00 Principal will complete all components listed at $75/hr. Principal Associate will complete components listed at $50/hr. Researcher Associate will complete components listed at $20/hr. ProPosed PayMent sCHedule Service /Product Amount Completion of initial site visit and resource analysis $ 1,500.00 Completion of draft context report 3,000.00 Completion of final context report 4,000.00 Completion of final presentation 975.00 total: $ 9,500.00 G6, Attachment 1 Council Packet Page Number 66 of 206 5 ProPosed ProjeCt tiMeline ReferenCes Paul Vogel City of Mankato, Director of Community Development 507-387-8613 pvogel@city.mankato.mn.us Kimberly Johnson City of Waseca, Planning Director, AICP 508 South State Street 507-835-9741 kimj@ci.waseca.mn.us Kevin Ringwald, AICP City of Chaska, Director of Planning and Development, AICP 952-448-9200 kringwald@chaskamn.com Bid PrinCiPal Name: Thomas R. Zahn Social Security #: 317-44-4959 Address: 807 Holly Avenue Saint Paul, Minnesota 55104 Firm Name: Thomas R. Zahn & Associates LLC Number of years in business: Twenty-seven Insurer: State Farm Insurance (up to $1,000,000) Signature of Bidder: Title: Thomas R. Zahn, President Telephone Number: 651-221-9765 E-mail: preservation@tzahn.com City Meetings HPC/MAHS Meetings Research Design Development Development and Analysis Contextual Refinement Draft Submission Draft Study Review Study Submission/Recommendations Context Study Presentation Progress Reports * ** *December** * * * *JanuaryFebruaryMarchAprilMayJune** *JulyAugustSeptember* G6, Attachment 1 Council Packet Page Number 67 of 206 6 tHoMas r. ZaHn PrinCiPal Principal, Thomas R. Zahn & associaTes, LLC Master of Architecture/Urban Planning—University of Minnesota Architectural Studies—Washington University, Saint Louis Bachelor of Arts, Political Science—University of Notre Dame As the Preservation Planner for the City of Saint Paul from 1982-1986, Mr. Zahn provided staffing services for the preservation program of over 50 locally designated historic sites and three historic districts comprised of more than 800 structures. His services included: • developing the local nomination form and design guidelines for the Lowertown Historic District, • supervising the publication of the Saint Paul and Ramsey County Historic Sites Survey, • conceiving and designing the Saint Paul Heritage Preservation Commission Report, and • documenting existing conditions (age of structure, address, preservation classification, and photographic documentation) of Summit Avenue in preparation for the creation of the West Summit Avenue District. In July of 1986 Mr. Zahn formed Thomas R. Zahn & associaTes, a consultant firm dedicated to addressing the design and planning needs of the preservation community. Upon the formation of the associaTes, the National Trust for Historic Preservation hired Mr. Zahn to provide consulting services on the preservation and reuse of Johnston Hall in Faribault, Minnesota. He participated in the Preservation Advisory Services Team (PAST) consultation and prepared the Johnston Hall Report for publication by the National Trust and the City of Faribault. From 1990 to 1991 Thomas R. Zahn & associaTes was under contract with the City of Minneapolis to develop the City’s Preservation Plan. This preservation planning process included the development of historic contexts for Minneapolis, facilitating a number of Heritage Preservation Commission workshops, and coordinating the City’s preservation efforts with the Minneapolis Neighborhood Revitalization Program. In 1991 Mr. Zahn was selected by the Wisconsin Trust for Historic Preservation to coordinated the Trust’s public education project. Working with Landscape Research, Mr. Zahn completed the Wisconsin Historic Resource Handbook, prepared the Historic Wisconsin Preservation Workshop, and developed the scripts for two slide shows representing the goals and objectives of the preservation movement in Wisconsin. Mr. Zahn was then selected by the Wisconsin Trust to present day-long workshops throughout the State promoting preservation resource management and local preservation initiatives. Mr. Zahn then completed a series of preservation brochures for distribution throughout Wisconsin. The series included primers on: Historic Resource Management, The Dos and Don’ts of Rehabilitation, Saving Threatened Buildings Through Reuse, Saving Wisconsin’s Rural Landscape, The Economics of Historic Preservation, and Historic Signage in Identifying Wisconsin’s Heritage. In 1993, under contract with the City of Faribault, Mr. Zahn completed the City’s Downtown Design Guidelines and facilitated a workshop on their application for Faribault business owners. Since that time his office has completed design guidelines for the cities of Little Falls, Shakopee, Lake City, Chatfield, Northfield, New Ulm, St. Cloud, Breckenridge/Wahpeton ND, Litchfield, Carver, Lanesboro (2013) and the Village of Afton (2013). In 2003, the associaTes were selected by the City of Lake City to complete the contextual development phase of their preservation plan. That effort has been recognized as one of the finest contextual studies for a community in Minnesota. Since that time the associaTes completed contextual studies for the cities of Chaska, Mankato, and Waseca, Minnesota. Mr. Zahn serves on the Board of Advisors to the National Alliance of Preservation Commissions and served as an editor of the Alliance Review, the Preservation Commission national newsletter. He served as President of the Preservation Alliance of Minnesota and has participated in presentations on preservation program management at the National Trust Preservation Conferences in Baltimore, Seattle , Cincinnati , Charleston, and Miami. Zahn has served as speaker on the reuse study process at the National Trust Regional Conference in Saint Paul, the Minnesota Preservation Conference in Saint Peter and at the American Planning Association Conference in Duluth. More recently in Alexandria, he made a presentation on the development and use of design guidelines at the American Planning Association Conference. G6, Attachment 1 Council Packet Page Number 68 of 206 7 BetHany gladHill PrinCiPal assoCiate Master of Arts in Historic Preservation—Goucher College, Baltimore Winner of McCullough prize for Best Thesis Founding editor of Goucher Historic Preservation Journal Bachelor of Arts, magna cum laude—Tufts University, Boston Ms. Gladhill has served as the Research and Writing Associate in a number of varied roles on recent Thomas R. Zahn & associaTes projects. She has completed background research for the Lake City ordinance revisions, which included locating other City ordinances that specifically addressed the historic preservation issues of their business districts; she also researched and wrote the summary history for the City of Chatfield Downtown Preservation Design Manual. Ms. Gladhill has played a key role in the firm’s last four National Register nominations. She researched and prepared the Determination of Eligibility and subsequent National Register nomination for the former the Minneapolis Fire Department Repair Shops. Her preparation included preparing a chronology of events surrounding the formation and growth of fire/public safety in the City of Minneapolis. The State Historic Preservation Commission voted to approve the nomination and forward it to the National Park Service in 2004, and the owners of the property have used this designation to secure federal tax credits. Gladhill also helped complete nomination projects for the Minnesota Building, located in downtown Saint Paul, which was put on the National Register of Historic Places in 2009, Christiania Lutheran Free Church (2010), and just completed work on that Minnesota Milk Company Building which received Minnesota State Review Board approval novembeR 2013 and will be sent to the National Park Service in December for final listing on the Register. In her work with Thomas R. Zahn & associaTes, Gladhill has specialized in the creation of comprehensive, distinctive Historic Context studies. In 2003, the associaTes completed such a study for the City of Lake City. This process included meeting with stakeholders, reviewing existing resources and researching new materials, surveying the City’s structures, and determining and writing the final contexts. That report has since been used repeatedly by the State Historic Preservation Office as a model for other context studies. More recently, the firm conducted a similar Historic Context Study for the City of Chaska, which has been an instrumental part of the community’s preservation efforts. Since that time working with the Associates she has helped develop the context studies for the cities of Mankato and Waseca, Minnesota. Other representational work with the associaTes includes co-developing an Interpretive Plan for Fort Snelling’s Upper Post, researching and assisting with the Wahpeton/Breckenridge Design Guidelines, and researching and writing a site report for a residence in Mankato. Gladhill’s primary focus is the integration of historic preservation into community planning and development. To this end, she has also coordinated the adaptive use of a Minneapolis warehouse into a non-profit theatre venue, participated in the planning of a Northeast Minneapolis arts district, and worked as the Executive Coordinator for the Neighborhood Revitalization Project in the old “Little Italy” district of northeast Minneapolis, including developing that neighborhood’s NRP Action Plan. She also volunteers extensively with the Ramsey Hill Association on their semi-annual house tour, and with a historic park group in Saint Paul. Peg reilly researCH, editing assoCiate Social Work Studies—College of St. Catherine, Saint Paul History Studies—University of Minnesota, Minneapolis campus Ms. Reilly has served as a ReseaRch associaTe with the associaTes in the development and writing of the National Register Nomination for the Minnesota Milk Company plant in Saint Paul. She also worked as pRojecT associaTe in the research, writing and editing of the Bloomington Cemetery Historic Evaluation for eligibility to National Register of Historic Places, 2013. Ms. Reilly is currently assisting in the evaluation study for the proposed expansion of the National Register-listed Lanesboro Historic District. Ms. Reilly also has extensive experience in corporate community relations; event management; leadership in both non-profit and corporate settings; and community service work as a volunteer serving on numerous non-profit boards and task forces in the Twin Cities area. G6, Attachment 1 Council Packet Page Number 69 of 206 8 Z t H o M as r . Z a H n & a sso C iates s elec T ed p R ojec T s Y HistoriC Context studies in Minnesota • City of Chaska (contextual development for entire incorporated city and township) • City of Faribault (contextual evaluation and refinement for entire incorporated city) • City of Lake City (contextual development for entire incorporated city) • City of Mankato (contextual development for entire incorporated city) • City of Minneapolis (contextual development for entire incorporated city) • City of Waseca (contextual development for entire incorporated city) HistoriC resourCe surveys • City of Waseca survey of two residential districts and the downtown, 2010 • City of Mankato survey of selected sites for local designation, 2010 • City of Litchfield survey of the downtown National Register district, 2006 • City of Lanesboro (coordinated survey of the entire incorporated city), 1990 • Historic State Owned Buildings Survey & American Youth Hostel Reuse (survey of the State of Minnesota for underutilized National Register, or Register eligible, buildings of reuse for American youth hostels), 1988 • Minnesota Black History (Minneapolis, Saint Paul, and Duluth survey for sites that related to Black history), 1989 • Project Manager, Twin Cities SOS! (Save Outdoor Sculpture!) Survey sponsored by the National Museum of American Art, Smithsonian Institution, and the National Institute for the Conservation of Cultural Property. Local coordinating agencies: The Minneapolis Arts Commission and Public Art Saint Paul, 1992-1996 • Project Manager, Minnesota SOS! Survey, 1992-1996 national register noMinations Duluth, Minnesota • Saint Mark’s African Methodist Episcopal Church, 530 N 5th Avenue E, Duluth Faribault, Minnesota • Adam Weyer Wagon Shop, 32 2nd Street NE, Faribault • Batchelder’s Block, 120 Central Avenue North, Faribault • Cormack McCall House, 817 Ravine Street, Faribault • Dobbin House/Saint James School, 14th Street NE, Faribault • Dow Hall and Blind Department Building, State School for the Blind, 6th Avenue SW, Faribault • Episcopal Rectory, 112 6th Street NW, Faribault • Frank Berry House, 319 3rd Street NW, Faribault • Gordon E. Cole House, 111 2nd Street NW, Faribault • John Cottrell House, 127 1st Street NW, Faribault • John G. Pfeiffer House, 931 3rd Avenue NW, Faribault • Jonathan L. Noyes House, 105 1st Avenue NW, Faribault • Louis Carufel House, 425 3rd Street SW, Faribault • M.P. Holman House, 107 3rd Avenue NW, Faribault • Roby W. Allen Oral Home School, 525 5th Street NE, Faribault • Thomas McCall House, 102 4th Avenue SW, Faribault • Thomas McMahon House, 603 Division Street East, Faribault • Timothy McCarthy Building, 24 3rd Street NW, Faribault • Vincent Lieb House, 201 4th Avenue SW, Faribault Farmington • Christiania Lutheran Free Church, 26690 Highview Avenue Minneapolis, Minnesota • Charles C. & Kate Koon Bovey House, 400 Clifton Avenue South, Minneapolis • Crane Island Historic District, Lake Minnetonka, Hennepin County G6, Attachment 1 Council Packet Page Number 70 of 206 9 • Lena O. Smith, 3905 5th Avenue South, Minneapolis • Minneapolis Fire Barns, 24-28 University Avenue, Minneapolis • Nicollet Island Historic District, Mississippi River, Minneapolis • Ogden/Continental Hotel, , 66-68 South 12th Street, Minneapolis Saint Paul, Minnesota • Edward Sr. & Markell Brooks House (Eastcliff), 176 North Mississippi River Boulevard, Saint Paul • Fitzpatrick Building, 465-467 North Wabasha Street, Saint Paul • Harriet Island Pavilion, 75 Water Street, Saint Paul • Holman Field Administration Building, 644 Bayfield Street, Saint Paul • Minnesota Building, 46 East Fourth Street, Saint Paul • Minnesota Milk Company Building, 370 West University Avenue , Saint Paul • Pilgrim Baptist Church, 732 West Central Avenue, Saint Paul • S. Edward Hall House, 996 Iglehart Avenue, Saint Paul • Saint Agatha’s Conservatory of Music and Arts, 26 East Exchange Street, Saint Paul Tower, Minnesota • Duluth and Iron Range Railroad Company Passenger Station, Tower deterMinations of eligiBility to tHe national register • Eastcliff, The residence of the President of the University of Minnesota. 176 North Mississippi River Boulevard, Saint Paul • Foster House, 430 7th Street NW, Faribault • Minneapolis Fire Department Repair Shops, 24-28 University Avenue Northeast, Minneapolis • Our Lady of Perpetual Help Church, 419-429 21st Avenue South, Minneapolis • Paradise Resort, South Chisago Lake, Chisago • Scott Hall, University of Minnesota, Minneapolis • Six Barns, University of Minnesota, Saint Paul loCal Heritage Preservation noMinations Lanesboro, Minnesota • Cady Hayes House, 500 Calhoun Avenue South • Victorian House, 709 Parkway Avenue South • Scandinavian Inn, 701 Kenilworth Avenue South • Galligan House, 706 Parkway Avenue Southwest • Isaac Vickerman House, 600 Calhoun Avenue South • Habberstad House, 706 Fillmore Avenue South • A.J. Lund House, 203 Sheridan Street East • Anna Vickerman House, 507 Fillmore Avenue South • Scanlan House, 708 Parkway Avenue South Mankato, Minnesota • Adolph O. Eberhart House, 228 East Pleasant Street • Blue Earth County Courthouse, 204 South 5th Street • First Presbyterian Church, 220 East Hickory Street • Heilscher Physicians Building, 325 North Riverfront Drive • Huttl Tailor Shop, 329 North Riverfront Drive • Kenny House, 332 Center Street • Lorin Cray House, 603 South 2nd Street • Lovelace House, 333 Center Street • Mankato Union Depot, 112 Riverfront Drive • Old Main (Mankato State) 301 South 5th Street • R.D. Hubbard House, 606 Broad Street • Stahl House, 301 North Riverfront Drive G6, Attachment 1 Council Packet Page Number 71 of 206 10 Saint Paul, Minnesota • German People’s Church, 125 East Congress Street • Engine House #21, 643 South Ohio Street • Klotz House, 543 Sherburne Avenue • Saint Paul Casket Company, 1222 University Avenue • Charles Thompson Memorial Hall, 1824 Marshall Avenue • Messerli House, 1216 East Seventh Street • Salvation Army Women’s Home and Hospital, 1471 Como Avenue • Omaha Iron and Brass Foundry, 626 Armstrong Avenue • Smith Building, 225-229 1/2 West Seventh Street • Charles Joy House, 882 Point Douglas Road design guidelines • City of Afton Village Guidelines, 2013 • City of Carver Commercial Design Guidelines, 2009 • City of Carver Residential Design Guidelines, current • City of Faribault Downtown Design Guidelines, 1993 • City of Little Falls Downtown Design Guidelines, 1998 • City of Lake City Downtown Design Manual, 1999 • City of Shakopee Downtown Design Guidelines, 1999 • City of Chatfield Downtown Preservation Design Manual, 2002 • City of St. Cloud Downtown Preservation Design Manual, 2003 • City of Northfield Downtown Preservation Design Guidelines, 2004 • City of New Ulm Downtown Preservation Design Guidelines, 2005 • City of St. Cloud Residential Historic District Preservation Design Manual, 2005 • City of Little Falls Downtown Design Guidelines (update), 2006 • Cities of Wahpeton ND and Breckenridge MN Downtown Design Guidelines, 2008 • City of Waseca Commercial Design Guidelines, current fort snelling uPPer and lower Post ProjeCts • Fort Snelling State Park Upper Post Reuse Study • Cavalry Barracks, Building 17 & 18 Study • Fort Snelling State Park Upper Post Development and Interpretive Plan • Fort Snelling State Park Upper Post Development Plan, 2008 • Historic Fort Snelling Lower Post Reuse Study Presentations and worksHoPs • Historic Resource Management presentations: National Trust Preservation Conference: Baltimore, Seattle, Cincinnati, Charleston, and Miami. National Trust Regional Conference: Saint Paul • Summit Avenue Walking Tours, Open U. Inc. • Wisconsin Trust for Historic Preservation: Day long Preservation Workshop—designer and presenter: River Falls, Marshfield, Janesville, Milwaukee, Green Bay, Dodgeville. G6, Attachment 1 Council Packet Page Number 72 of 206 MEMORANDUM TO: Chuck Ahl, City Manager FROM: DuWayne Konewko, Parks & Recreation Director DATE: December 1, 2013 SUBJECT: Approval of Consulting Contract for MCC Marketing Services Introduction In an effort to expand the Maplewood Community Center’s (MCC) membership base and increase banquet room rentals, staff is proposing to enter into a contract with Christie Bernardy (Consultant) to assist us with the development of a marketing plan for the MCC. Background The Consultant shall provide a business plan to the MCC that includes the following elements: 1. A marketing plan that shall include, but not be limited to: • A plan/schedule to solicit corporate memberships • A plan/schedule to solicit corporate meetings and banquets • A plan/schedule to solicit corporate sponsors • A plan/schedule to increase the MCC membership base. 2. A marketing plan that maximizes social media venues 3. A work plan to assist with promoting special events The Consultant shall also provide the MCC with the following monthly deliverables: • Monthly membership e-newsletter to existing members (new) • Monthly school flyers • Monthly membership specials • Specialty class brochures • Personal training brochures • Monthly swimming lesson brochures • Monthly membership print newsletters • Implement monthly outcomes from corporate business plan • Monthly updates to social media outlets • Others as approved by the Parks and Recreation Director Ms. Christie Bernardy will be compensated at a monthly flat fee of $1,000 per month ($12,000 annually) for ten hours of work each week. Additionally, the Consultant shall be available to perform “Additional Work” at an hourly rate of $25.00 per hour. Such “Additional Work” must be authorized in writing, in advance, by the Parks and Recreation Director. Mr. Chuck Bethel, City Attorney, has approved the attached City of Maplewood Independent Contractor Consulting Contract. G7 Council Packet Page Number 73 of 206 Budget Impact The 2014 MCC budget has monies allocated for these marketing services. Recommendation Staff is recommending that the council approve the Consulting Contract for MCC Marketing Services with Christie Bernardy that begins on January 1, 2014 and runs through December 2014 and authorizes the City Manager and Parks and Recreation Director to sign the same. Attachments 1. Independent Contractor Consulting Contract G7 Council Packet Page Number 74 of 206 CITY OF MAPLEWOOD INDEPENDENT CONTRACTOR CONSULTING CONTRACT This agreement is entered into on December 19, 2013 by and between the City of the Maplewood (hereinafter “City” or “Employer" and/or “we” or “us” or “our”) and Christie Bernardy (hereinafter “Consultant” and/or “you” or “your”). This agreement sets forth all terms and conditions concerning the hiring of Christie Bernardy as an independent contractor Consultant. A. TERM OF APPOINTMENT This contract shall begin on January 1, 2014 and continue on a weekly basis at the discretion of the City and Consultant, terminating on December 31, 2014, unless terminated earlier by the City of Maplewood or by the Consultant pursuant to this Agreement. Either party may terminate this Agreement for any reason upon 30 days written notice to the other party. The contract will terminate automatically on the termination date unless the appointment is extended in writing prior to the termination date. If the contract is extended, it will terminate automatically upon the new expiration date, unless terminated earlier pursuant to this Agreement. B. DUTIES AND RESPONSIBILITIES Consultant shall consult with the Parks and Recreation Director in the performance of all her duties with regard to marketing and the deliverables as set forth herein for the City of Maplewood. T he Consultant’s duties and responsibilities shall be conducted in accordance with this Agreement and in accordance with all applicable laws and the City's policies, procedures, and rules as established by management. The Consultant agrees that she will be performing all the duties set forth in this job description as an independent contractor and assumes all responsibility for payment of any and all employment taxes arising out of the City’s payments to Consultant hereunder. Consultant shall furnish her own equipment and home office and determine her own schedule with regards to completing the deliverables. Consultant hereby indemnifies the City of Maplewood for any employment taxes arising out of the City’s payments to Consultant hereunder. G7, Attachment 1 Council Packet Page Number 75 of 206 C. DELIVERABLES AND COMPENSATION Deliverables Consultant shall deliver the following work (hereafter “Work” or “Deliverables”) in a timely efficient and professional manner: CONSULTANT SHALL PROVIDE A BUSINESS PLAN TO THE CITY THAT SHALL INCLUDE: 1. A Marketing Plan that shall include, but not be limited to: a. A plan/schedule to solicit corporate memberships; and b. A plan/schedule to solicit corporate meetings and banquets; and c. A plan/schedule to solicit corporate sponsorships; and d. A plan/schedule to increase the membership base. 2. A plan/schedule to further define social media. 3. A plan/schedule to promote and assist with special events. The City reserves the right to decrease these stated deliverables upon 30 day written notice to Consultant, and any such reduction shall result in a pro rata reduction in compensation to Consultant upon implementation of such reduction. Compensation The City will pay Consultant an annual flat fee of Twelve Thousand Dollars ($12,000.00) for the above deliverables on a pro-rata basis of One Thousand Dollars ($1,000.00) per month for ten hours of work each week of every month. Such payments shall be paid on the first day of each month following completion of the pro rata deliverables for the previous month. Such payment is contingent upon maintaining completion of the deliverables on a pro-rata basis each month. If Consultant fails to meet these deliverable requirements (except for the advertising minimum) in any given month, then the payment for the next month shall be reduced by pro-rata amount for the deliverables not completed. Additional Work Additionally, Consultant shall be available to perform “Additional Work” at an hourly rate of $25.00 per hour. Such “Additional Work” must be authorized in G7, Attachment 1 Council Packet Page Number 76 of 206 writing, in advance, by the Parks and Recreation Director. As an independent contractor, the Consultant will not receive overtime compensation or compensatory time off or additional compensation beyond the pay established pursuant to this Agreement. D. WORK FOR HIRE Consultant agrees that with regard to all Work completed pursuant to this Agreement, i.e. marketing services, etc.: 1. To deliver to us no later than the end of each month, the pro rata Work to be performed that month, or to meet whatever other deadline has been determined for other specific Work, (i.e. Additional Work) in a manner and form satisfactory to us. 2. Upon acceptance of the Work, we agree to pay you One Thousand Dollars per month and/or other payments of Twenty Five Dollars per hour for Additional Work for all rights in the Work. You will not receive any further payment from us. 3. You expressly acknowledge that the material contributed by you hereunder, and your services hereunder, are being specially ordered and commissioned by us for use in connection with marketing, advertising and publishing for the City of Maplewood. The Work contributed by you hereunder shall be considered a "work made for hire" as defined by the copyright laws of the United States. We shall be the sole and exclusive owner and copyright proprietor of all rights and title in and to the results and proceeds of your services hereunder in whatever stage of completion. If for any reason the results and proceeds of your services hereunder are determined at any time not to be a "work made for hire", you hereby irrevocably transfer and assign to us all right, title and interest therein, including all copyrights, as well as all renewals and extensions thereto. 4. You agree that we may make any changes or additions to the Work prepared by you, which we, in our sole discretion, may consider necessary, and may engage others to do any or all of the foregoing, with or without attribution to you. You further agree to waive any so-called moral rights in the Work. 5. You represent that, except with respect to material furnished to you by us, you are the sole author of the Work and all of your services are original and not copied in whole or in part from any other work; that your Work is not libelous or obscene, or knowingly violates the right of privacy or publicity, or any other rights of any person, firm or entity. G7, Attachment 1 Council Packet Page Number 77 of 206 E. BREACH If either party fails at any time to meet any deadlines required herein, or otherwise fails to meet the professional standards required, or otherwise by their actions or inactions provides just cause to terminate this Agreement, then the non-breaching party shall provide the breaching party with written notice of such breach and the breaching party shall have thirty (30) days from receipt of such notice to cure said breach to the satisfaction of the non-breaching party. Any failure to cure said breach upon expiration of the 30 day cure period shall be grounds for immediate termination of the Agreement upon written notice of termination for failure to cure. Notice, if to the City shall be delivered to: City of Maplewood Attention: Parks and Rec. Director 1830 County Road B East Maplewood, MN 55109 Fax (651) 249-2059 And if to Consultant shall be delivered to: Christie Bernardy 3821 Abercrombie Lane Stillwater, MN 55082 All written notices to be delivered by mail, shall be delivered by Certified U.S. Mail, Return receipt requested, and shall be deemed delivered three (3) business days after the date the notice was sent. Email and facsimiles shall be deemed delivered the next business day after they are sent. F. FORCE MAJEURE Neither party shall be liable for any failure or delay in performance under this Agreement to the extent such delay or failure is proximately caused by conditions beyond its control, including, but not limited to, war, strikes, floods, tornados or other natural disasters or Acts of God or any other cause beyond the reasonable control of the affected party. G7, Attachment 1 Council Packet Page Number 78 of 206 G. GENERAL PROVISIONS This contract constitutes the entire agreement between the parties and supersedes any other agreement either oral or written. The terms of this agreement may be modified only by subsequent written agreement signed by both parties. In the event that any part of this agreement is declared or rendered invalid by court decision or statute, the remaining provisions of the agreement shall remain in full force and effect. Minnesota law shall govern the interpretation and construction of this agreement. CONSULTANT SIGNATURE: ____________________________________ DATE: ________________________ Christie Bernardy SIGNATURES FOR THE CITY OF MAPLEWOOD: ____________________________________ DATE: ________________________ City Manager ____________________________________ DATE: ________________________ City Clerk ____________________________________ DATE: ________________________ Parks and Recreation Director [This employment contract is not effective until the Consultant has completed all required paperwork necessary to become a City Contract Consultant.] G7, Attachment 1 Council Packet Page Number 79 of 206 MEMORANDUM TO: Chuck Ahl, City Manager FROM: DuWayne Konewko, Parks and Recreation Director Jim Taylor, Parks Manager DATE: December 4, 2013 SUBJECT: Approval to Solicit RFP’s for a Planning Consultant to Complete the Maplewood Parks System Master Plan. Introduction Staff is requesting approval to Solicit RFP’s from planning consultants to complete the Maplewood Parks System Master Plan. In February of 2013, the Council authorized the beginning of an update of the Maplewood Parks and Recreation Master Plan that is based on the Comprehensive Plan. The first phase of this planning update is a thorough engagement of the residents, businesses and parks and recreation users to elicit their comments on issues, needs, updates, trends and improvements that could influence the Parks System Master Plan update. This portion will be completed on Wednesday December 11, 2013 and recommendations from this phase will be brought to City Council in January. In addition to the above process, Council has authorized a statistically valid city wide survey to be completed in February 2014. The purpose of the survey is to gauge support and begin to establish priorities for future improvements to community parks, recreation, facilities, programs and services. The survey will also speak to future funding needs and identify options to pay for these improvements. The survey will be designed to obtain statically valid results from households throughout the City of Maplewood. All the data and recommendations collected in these two areas will be turned over to the planning consultants to accomplish the Parks System Plan. We plan to begin soliciting RFP’s in January 2014. A selection committee will be assembled by Staff in February and early March. The selection committee will interview the potential consulting firms and make a recommendation to Council following those interviews. Background Staff will solicit RFP’s for Consulting Services to complete the Maplewood Parks System Master Plan. The goals of this Master Plan will be: 1. Establish a clear vision for the Maplewood parks, recreation, open space, historic preservation, public art, trail and bikeway systems to meet current and future needs of all Maplewood residents including those with disabilities. G8 Council Packet Page Number 80 of 206 2. Establish a detailed implementation program achieving the plan’s vision including, developing individual park concept Master Plans, recommending construction phases, estimating the annual costs, as well as outline potential funding sources 3. Establish documented capital funding priorities for improvements and acquisitions to the Parks and Recreation System 4. Establish documented programming priorities for the Parks and Recreation System 5. Evaluate existing Parks and Recreation System features, amenities and services related to peer communities and accepted national standards, to identify problems and potentials 6. Identify the Parks and Recreation System needs, desires, and interests of the community today and in the future, based on anticipated demographics, economic and sociologic changes, and trends 7. Establish documented policies and priorities for preserving and restoring existing natural features and amenities for the benefit of the community as a whole Staff will be using a best value approach. The consultant will be chosen using the following criteria: A. Demonstrated Related Experience (25% of Rating) B. Proposed Project Approach (25% of Rating) C. Consultant’s Fees and Costs (50% of Rating) Budget Impact Prospective consultants will be told they should strive to provide the highest level of service at a reasonable cost. Monies for this project have been budgeted in the Parks Development Fund in 2014. Recommendation Staff recommends approval to solicit proposals for a Planning Consultant for the Maplewood Parks System Master Plan. G8 Council Packet Page Number 81 of 206 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Michael Thompson, Director of Public Works/City Engineer Steven Love, Assistant City Engineer DATE: November 18, 2013 SUBJECT: Approval of Resolution for Final Payment and Acceptance of Project, Lark Avenue Stormwater Lift Station, City Project 11-19 Introduction The council will consider approving the attached resolution approving final payment to the contractor and acceptance of the project. Background On November 15, 2012, the council awarded Dave Perkins Contracting, Inc. a construction contract for lift station improvements in the amount of $98,645.00. There were no change orders on this project. The contractor, Dave Perkins Contracting, Inc., has completed the project improvements for the Lark Avenue Stormwater Lift Station; City Project 11-19. The final construction cost is $94,375.00 which is $4,270.00 below the approved contract amount. Dave Perkins Contracting, Inc. provided the Consent of Surety to Final Payment, Contractor’s Withholding Affidavits (IC 134s), and Affidavits of Release of Liens. Budget Impact The current approved total budget for the July 2011 Storm Response, City Project 11-19 is $429,564 (not including costs associated with the Lark Avenue legal settlement agreement). The current total of expenses incurred to date is $318,103 for all July 2011 storm response projects. The current expenses incurred to date fall within the allocated budget. Recommendation Staff recommends that the council approve the attached resolution Approving Final Payment and Acceptance of Project for the Lark Avenue Stormwater Lift Station, City Project 11-19. Attachments 1. Resolution Approving Final Payment and Acceptance of Project 2. Engineer’s Recommendation for Final Acceptance 3. Final Payment Application G9 Council Packet Page Number 82 of 206 RESOLUTION APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT CITY PROJECT 11-19 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Improvement Project 11-19, the Lark Avenue Stormwater Lift Station, and has let a construction contract for completion of the work, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Lark Avenue Stormwater Lift Station, City Project 11-19, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that 1. City Project 11-19 is complete and maintenance of these improvements is accepted by the City; and the final construction cost is $94,375.00. Final payment to Dave Perkins Contracting, Inc., and the release of any retainage or escrow is hereby authorized. Approved this 9th day of December 2013. G9, Attachment 1 Council Packet Page Number 83 of 206 G9, Attachment 2Council Packet Page Number 84 of 206 G9, Attachment 3 Council Packet Page Number 85 of 206 G9, Attachment 3 Council Packet Page Number 86 of 206 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Michael Thompson, Director of Public Works/City Engineer DATE: December 4, 2013 SUBJECT: Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 5, TH 36/English Street Interchange Improvements, City Project 09-08 Introduction Staff did not receive the adjusted work order items in time to fully take action on this item at the December 9, 2013 city council meeting. Budget Impact None. Recommendation No action is required at this time. This item will be brought back for approval at the December 19, 2013 city council meeting. G10 Council Packet Page Number 87 of 206 MEMORANDUM TO: Charles Ahl, City Manager FROM: Michael Martin, AICP, Planner Melinda Coleman, Assistant City Manager DATE: December 3, 2013 SUBJECT: Approval of a Conditional Use Permit Review, St. Paul Hmong Alliance Church, 1770 McMenemy Street Introduction The conditional use permit (CUP) for the St. Paul Hmong Alliance Church is due for its annual review. Background On November 24, 1986, the city council granted a conditional use permit for a church at this location. On May 12, 1997, the city council approved a CUP revision and the design plans for this site. These requests were for the church to expand their building by adding space for Sunday school and a solarium to the front of the church. On July 8, 2002, the city council approved a CUP revision and design plans for this site. These requests were for the church to expand their parking lot to the south and to add a playground to their property. On December 12, 2011, the city council approved a CUP revision and design plans for this site. These requests were for the church to add onto the building, enlarge the parking lot and to provide a driveway connection to DeSoto Street. On December 10, 2012, the city council reviewed this permit. Discussion Construction of this project is underway but not yet complete. Staff has fielded a few questions and complaints from adjacent neighbors and has addressed issues with the applicant as needed. The applicant has been proactive regarding any staff inquiries. As construction is not completed, staff recommends reviewing this permit again in one year. Budget Impact None. G11 Council Packet Page Number 88 of 206 2 Recommendation Extend the approval of the conditional use permit for the St. Paul Hmong Alliance Church and review again in one year. Attachments 1. Location Map 2. Site Plan 3. Building Elevations 4. December 12, 2011 City Council Minutes G11 Council Packet Page Number 89 of 206 Council Packet Page Number 90 of 206 G11, Attachment 2Council Packet Page Number 91 of 206 G11, Attachment 3 Council Packet Page Number 92 of 206 G11, Attachment 4 Council Packet Page Number 93 of 206 G11, Attachment 4 Council Packet Page Number 94 of 206 G11, Attachment 4 Council Packet Page Number 95 of 206 MEMORANDUM TO: Charles Ahl, City Manager FROM: Michael Martin, AICP, Planner Melinda Coleman, Assistant City Manager DATE: December 3, 2013 SUBJECT: Approval of a Conditional Use Permit Review, Buffalo Wild Wings, 3085 White Bear Avenue Introduction The conditional use permit (CUP) for Buffalo Wild Wings at the Chesapeake Retail Center is due for its annual review. The CUP was required to process a planned unit development (PUD) for the redevelopment of the Maplewood Movie theater site into a retail center with four freestanding buildings including TGI Fridays, Buffalo Wild Wings, Jared Jewelers, and a multi- tenant retail center. Background May 24, 2004, the city council approved a preliminary plat, planned unit development, and design review for Chesapeake Retail Center. August 9, 2004, the city approved the building elevation changes for Buffalo Wild Wings and building plans, sign plans, and landscape plans for the multi-tenant building to be located in the center (this was not part of the original PUD). August 23, 2004, the city council approved the final plat for Chesapeake Retail Center. December 10, 2012, the city council approved building plans and revisions to the development’s PUD for site and design changes for Buffalo Wild Wings. April 29, 2013, the city approved minor design revisions to the previously approved plans for Buffalo Wild Wings. Discussion Construction on this project is complete. Staff is not aware of any issues or concerns regarding this project and all conditions of approval are currently being met. Staff recommends reviewing this permit again only if a problem arises or if changes are proposed. Budget Impact None. G12 Council Packet Page Number 96 of 206 Recommendation Approve the conditional use permit for a planned unit development for Buffalo Wild Wings at Chesapeake Retail Center, 3085 White Bear Avenue, and review this permit again only if a problem arises or if changes are proposed. Attachments 1. Location Map 2. Site Plan 3. Building Elevations 4. December 10, 2012 City Council Minutes G12 Council Packet Page Number 97 of 206 Chad Bergo Buffalo Wild Wings - 3085 White Bear AvenueLocation Map and Aerial Photo Attachment 1 BuffaloWild Wings Council Packet Page Number 98 of 206 G12, Attachment 2Council Packet Page Number 99 of 206 G12, Attachment 3Council Packet Page Number 100 of 206 G12, Attachment 3Council Packet Page Number 101 of 206 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, December 10, 2012 Council Chambers, City J. NEW BUSINESS 1. Conditional Use Permit Revision for a Planned Unit Development for Buffalo Wild Wings to Expand at 3085 White Bear Avenue a. Planning Commission Report b. Community Design Review Board Report c. PUD Consideration d. Design Review Consideration Senior City Planner Ekstrand gave the staff report. Mayor Rossbach moved to approve the resolution for an amendment to the conditional use permit for a planned unit development for the development of four restaurant/retail buildings at 3085 White Bear Avenue (Chesapeake Retail Center). RESOLUTION 12-12-834 CONDITIONAL USE PERMIT WHEREAS, Buffalo Wild Wings applied for a conditional use permit revision for a planned unit development to construct a building and patio expansion at the shopping center known as Chesapeake Retail Center. WHEREAS, this permit applies to the property at 3085 White Bear Avenue. The legal description is: Lot 1, Block 1, Maplewood Mall Addition. WHEREAS, the history of this conditional use permit is as follows: 1. On November 20, 2012, the planning commission held a public hearing. City staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended approval of the conditional use permit request. 2. On December 10, 2012, the city council considered this request. The council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above described conditional use permit revision, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. G12, Attachment 4 Council Packet Page Number 102 of 206 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9. The use would cause no more than minimal adverse environmental effects. Approval is subject to the following conditions: a. Have the city engineer approve final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department’s April 26, 2004, engineering plan review as well as the following: 1) A westward extension of the retaining wall south of Building D (Jared Jewelers). The retaining wall height must be sufficient to create a prevailing ground slope away from Building D, thereby deflecting a potential flow from a pipeline leak. b. Prior to issuance of a grading or building permit, the developer must complete the following: 1) Obtain a demolition permit for the removal of the existing Maplewood Movie I Theater building. 2) Submit a revised site plan showing Building C (TGI Fridays) and Building D (Jared Jewelers) shifted approximately ten feet to the south in order to accommodate a future driveway located to the north of Building C which may be installed onto White Bear Avenue. 3) Pending continued cooperation with the adjacent property owner, submit a revised site plan showing the location of a driveway and pedestrian cross-access on the south side of the property, to accommodate entrance and egress to and from the southerly property (3065 White Bear Avenue). 4) Submit a revised site plan showing the extension of the sidewalk in front of Building A (future retail/restaurant) onto the County Road D trail. 5) Submit a revised site plan showing a pedestrian access extending from the White Bear Avenue sidewalk. G12, Attachment 4 Council Packet Page Number 103 of 206 6) Obtain the required Ramsey/Washington Metro Watershed District permits. 7) Submit payment for all required Park Access Charges (PAC fees) as specified in the Park Director’s April 14, 2004, correspondence to Chesapeake Companies. 8) Submit an easement agreement that governs and provides for legal cross easements for parking, access, and utilities between all lots within the project. 9) Submit an easement agreement for the installation and maintenance of a freestanding sign on Lot 1 to benefit Lot 2. 10) Submit an owners association agreement specifying responsibilities for insurance, taxes and maintenance of all commonly owned property and facilities (including snow plowing). c. All 8-foot-wide parking spaces must be signed as either “employee” or “compact” car parking only. d. Pending the community design review board recommendation and city council approval, each building is allowed one freestanding sign, 25 feet in height and 100 square feet in area, except for the multi-tenant building which would be allowed a freestanding sign up to 150 square feet in area. All freestanding signs must maintain a 10-foot setback to a right-of-way. Each building is allowed three wall signs to be attached to separate elevations, except for the multi-tenant building which could have two wall signs for each tenant. Wall sign size is limited to 20 percent of the gross wall area on which the sign is attached. e. All construction shall follow the plans date stamped March 30, 2004, with revisions as noted in this approval. All construction shall also follow the plans for the remodeled Buffalo Wild Wings, date stamped November 2, 2012. The city council may approve major changes to the plans. The Director of Community Development may approve minor changes to the plans, including a change to the site plan for the proposed future driveway access onto White Bear Avenue, pending Ramsey County engineer and city engineer approval. f. The proposed construction must be substantially started within one year of city council approval or the permit shall end. The city council may extend this deadline for one year. f. The city council shall review this permit in one year. Seconded by Councilmember Koppen Ayes – All The motion passed. G12, Attachment 4 Council Packet Page Number 104 of 206 MEMORANDUM TO: Charles Ahl, City Manager FROM: Michael Martin, AICP, Planner Melinda Coleman, Assistant City Manager DATE: December 3, 2013 SUBJECT: Approval of a Conditional Use Permit Review, Cornerstone Community Church, 1616 Gervais Avenue Introduction The conditional use permit (CUP) for Cornerstone Community Church is due for its annual review. The CUP was required to locate a church at the Maplewood 2 Business Center, 1616 Gervais Avenue. All churches are required to obtain a CUP. Background On August 20, 1981, the city council approved a CUP for the Maplewood 2 Business Center. On February 14, 2005, the city council revised the CUP while dealing with a noise complaint generated by a tenant of the Maplewood 2 Business Center (the Pioneer Press). Refer to the attached February 14, 2005 CUP conditions. On November 27, 2006, the city council approved another CUP revision for the business center. This revision was due to prolonged efforts by the city to mediate noise-nuisance problems caused by the Pioneer Press. The result was an agreement signed by the property owner, the Pioneer Press, the city and the affected neighbor. This agreed upon settlement to control or manage the late-night noise nuisance (attached) was adopted as part of the February 14, 2005 CUP conditions. November 26, 2012, the city council approved a CUP to allow a church. Discussion No exterior building construction was required as part of this approval. The church is in place and operating. Staff is not aware of any neighborhood concerns and all conditions of approval are being met. Staff recommends reviewing this permit again only if a problem arises or if changes are proposed. Budget Impact None. G13 Council Packet Page Number 105 of 206 Recommendation Approve the conditional use permit for Cornerstone Community Church, 1616 Gervais Avenue, and review this permit again only if a problem arises or if changes are proposed. Attachments 1. Location Map 2. November 26, 2012 City Council Minutes G13 Council Packet Page Number 106 of 206 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 1,651.7 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet1,651.70825.87 Notes Enter Map Description Legend City Halls Schools Hospitals Fire Stations Police Stations Recreational Centers Parcel Points Parcel Boundaries Streets (8K-16K) Interstate US Higway; MN Highway Ramp County Road Municipal Street Service Road Private Road Restricted Access Route A99 G13, Attachment 1Council Packet Page Number 107 of 206 MINUTES MAPLEWOOD CITY COUNCIL 7:00p.m., Monday, November 26, 2012 Council Chambers, City Hall Meeting No. 21-12 J. NEW BUSINESS 2. Conditional Use Permit for the Cornerstone Community Church to be Located at 1616 Gervais Avenue. Senior City Planner Ekstrand gave the staff report. The following people spoke: 1. Cindy Hall, Maplewood Resident 2. John Feikema, Chair of the Leadership Committee for Cornerstone Community Church Councilmember Koppen moved to adopt the resolution approving a conditional use permit for Cornerstone Community Church, located at 1616 Gervais Avenue. RESOLUTION 12-11-823 CONDITIONAL USE PERMIT WHEREAS, the Cornerstone Community Center applied for a conditional use permit to operate a church. WHEREAS, Section 44-1092(3) of the city ordinances requires a conditional use permit for churches and institutions of any educational, philanthropic and charitable nature. WHEREAS, this permit applies to the property located at 1616 Gervais Avenue. The legal description is: EG Rogers' Garden Lots, subject to state highway and easements, the part north of TH 36 of Lots 11 and 12 in Section 10, Township 29, Range 22 (Pin 10-29-22-42-0001) WHEREAS, the history of this conditional use permit is as follows: 1. On November 20, 2012, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the report and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On November 26, 2012, the city council considered reports and recommendations of the city staff and planning commission. G13, Attachment 2 Council Packet Page Number 108 of 206 NOW, THEREFORE, BE IT RESOLVED that the city council approve the above described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and this Code. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause no more than minimal adverse environmental effects. Approval is subject to the following conditions: 1. No exterior site or building exterior changes, except signage, shall take place unless approved by the city. Signs shall follow the comprehensive sign plan in place for this business center as well as the city's sign ordinance. Signs shall not be installed unless the applicant first obtains sign permits. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. All terms of the noise settlement agreement for the Maplewood 2 Business Center, as adopted by the city council in their CUP approval on November 27, 2006, shall be complied with. Any determination as to whether noise generated by the applicant is "extraordinary, loud or disturbing" shall be made by city staff, or ultimately, by the city council. 5. The city shall monitor any noise complaints and report to the city council about compliance annually during G13, Attachment 2 Council Packet Page Number 109 of 206 6. All of the applicant's parking shall be confined to the site and not allowed on city streets. 7. All conditions of the conditional use permit for this property shall continue to apply. 8. The applicant shall comply with all requirements of the building official, assistant fire chief and health officer. The Maplewood City Council approved this resolution on November 26, 2012. Seconded by Councilmember Cardinal Ayes -All The motion passed. G13, Attachment 2 Council Packet Page Number 110 of 206 MEMORANDUM TO: Charles Ahl, City Manager FROM: Michael Martin, AICP, Planner Melinda Coleman, Assistant City Manager DATE: December 3, 2013 SUBJECT: Approval of a Conditional Use Permit Review, Kline Auto World, 2610 Maplewood Drive Introduction The conditional use permit (CUP) for Kline Auto World is due for its annual review. The CUP was required to sell used cars at the former Mitsubishi dealership building located at 2610 Maplewood Drive. The city ordinance requires a CUP to sell only used cars. Background August 27, 1984, the city council approved the use and plans for a new car dealership. September 27, 1993, the city council approved a CUP to expand an automobile maintenance garage within 350 feet of a residential lot line. April 23, 2012, the city council approved a CUP to allow the sale of used cars. Discussion No building construction was required as part of this approval. During staff’s inspection of the site some trash and debris were found on the north side of the site. Also, two “temporary” signs, which had footings placed in the ground, were identified by staff. Staff informed the property owner to clean up the site and remove the “temporary” signs. Staff also sent the property owner information on the city’s temporary sign requirements. All other conditions of approval were being met. Staff recommends reviewing this permit again in one year to ensure continued compliance. Budget Impact None. Recommendation Approve the conditional use permit for a planned unit development for Kline Auto World, 2610 Maplewood Drive, and review this permit again in one year to ensure continued compliance. G14 Council Packet Page Number 111 of 206 Attachments 1. Location Map 2. Site Plan 3. April 23, 2012 City Council Minutes G14 Council Packet Page Number 112 of 206 2610 Maplewood Drive Use Car Sales LotLocation Map and Aerial Photo Attachment 1 Used Car Sales Council Packet Page Number 113 of 206 G14, Attachment 2 Council Packet Page Number 114 of 206 MINUTES MAPLEWOOD CITY COUNCIL 7:00p.m., Monday, April23, 2012 Council Chambers, City Hall Meeting No. 08-12 J. NEW BUSINESS 1. Consideration of Conditional Use Permit Request for Used Car Sales- Kline Auto World, 2610 Maplewood Drive City Planner Martin presented the staff report and answered questions of the council. Jan Shulte, representing Kline Auto addressed and answered questions of the council. Jean Andersen, North St. Paul Resident addressed and answered questions of the council. Councilmember Llanas moved to approve the Resolution for the Conditional Use Permit to allow the sale of used cars at 2610 Maplewood Drive. RESOLUTION 12-4-721 CONDITIONAL USE PERMIT WHEREAS, Mr. Rick Kline, representing Kline Auto World, applied for a conditional use permit to sell used cars. WHEREAS, Section 44-512(5) of the city ordinances requires a conditional use permit for the sale and leasing of used motor vehicles. WHEREAS, this permit applies to the property located at 2610 Maplewood Drive. The legal description is: Speiser's Arbolada, subject to road and easements and vacated road accruing and except Northeasterly 3 feet; Lot 12, also part of Lots 5 and 10 lying northerly of a line 240 feet northerly of and par with the South line of Block 1 and all of Lot 4 and Lot 11, Block 1; and Speiser's Arbolada, subject to road and easements and vacated road accruing; part of Lots 5 and 10 lying southerly of a line 240 feet northerly of and par with the South line of Block 1 and all of Lots 6 through 9, Block 1. WHEREAS, the history of this conditional use permit is as follows: 1. On March 20, 2012, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the report and recommendation of city staff. The planning commission recommended that the city council approve this permit. G14, Attachment 3 Council Packet Page Number 115 of 206 2. On April 23, 2012, the city council considered reports and recommendations of the citystaff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and this Code. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause no more than minimal adverse environmental effects. Approval is subject to the following conditions: 1. The city council shall review this permit in one year. 2. All activity shall be confined to the site. There shall be no loading or unloading of vehicles on the street rights-of-way. 3. The applicant shall comply with and observe the city's noise ordinance as it relates to PA systems or any other business activity. 4. Comply with all city ordinance requirements for signage and parking. The Maplewood City Council approved this resolution on April 23, 2012. Seconded by Councilmember Koppen Ayes - Mayor Rossbach, Council Member Cardinal, Koppen and Llanas Nays- Councilmember Juenemann The motion passed. G14, Attachment 3 Council Packet Page Number 116 of 206 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Gayle Bauman, Finance Director DATE: December 2, 2013 SUBJECT: Public Hearing on 2014 Tax Levy and Budget a. Resolution Certifying Taxes Payable in 2014 b. Resolution Adopting a Budget for 2014 Introduction Staff is requesting City Council approval of two related matters concerning the levy certification of the final taxes payable in 2014 as well as adoption of the proposed 2014 Budget for the City of Maplewood. A public hearing on the proposed taxes and budget for 2014 has been scheduled for December 9th at 7:00 p.m. State law requires that the final property tax levy and budget be adopted at this hearing. The tax levy needs to be adopted before the budget is adopted. Background At the September 9th council meeting, a total proposed tax levy of $18,898,970 was approved which is 2.0% ($370,570) more than the 2013 levy. At the workshop earlier that evening, staff provided council with options regarding a levy increase which included the possible funding of a south police substation, accelerating the Lakewood/Sterling area streets project, economic development, Community Center upgrades and park improvements. Council expressed interest in the south police substation, accelerating the street project and parks funding. The following information was discussed with Council at the October 28th workshop regarding the legislative session, the General Fund fund balance and these capital project options. Legislative Actions and Debt Service This past session, changes were made to the Local Government Aid (LGA) program which allocated LGA funding to the City of Maplewood for the first time since 2002. The City is currently set to receive $530,709 in 2014. At the same time, the legislature also imposed levy limits with the intent to offset any levy increases with the additional LGA. In a report presented to the Council at the June 10th workshop, the analysis of City debt indicated that a majority of the new revenue from LGA should be used to hold down the levy increase by applying the new LGA funds to debt service for at least the next 5 years. Based on recent history, staff would not advocate utilizing the new LGA for operations. Changes have been made in how we operate since the State cut our MVHC funds in 2008-2011, where we lost almost $1.95 million dollars, and the City would have a difficult time finding more cuts in operations if the State were ever to unallocate LGA funding. Applying these LGA funds to debt service does hold down our levy increase without jeopardizing our operations budget. H1 Council Packet Page Number 117 of 206 General Fund Update Based on an analysis of financial information for the first 9 months of the year, it appears the City may have approximately $380,000 more than needed at year end to meet its 40% fund balance requirement. This is mainly due to vacancies in positions, not having any unforeseen occurrences that call for capital outlay and departments holding the line on spending. The final amount of this overage is dependent on what happens during the remainder of the year. The funds will be available for use only if we do not need them to cover expenses through the rest of the year and they are not expected to occur again next year. Because of this, they should not be used for continuing operations as this would not be consistent with our goal of financial sustainability. This $380,000 could be used to offset the 2.0% tax levy increase currently under consideration by Council. Budget Options and Levy Increase Fire Station #1 – One issue the City has been struggling with is the funding of the new Fire Station at the 3M site. With the building permit fees that are expected to be collected on the new 3M R&D facility, it appears that the City could reduce or redirect a portion of its General Fund tax levy for one year. Based on current estimates, this would mean that about $500,000 of revenue could be redirected to the Fire Station fund. This has already been factored into our re-estimate for 2013 and the 2014 budget for the General Fund and would not require using any of the $380,000. Police Sub-Station at Fire Station #1 – This was discussed at the September 9th workshop where Chief Schnell is open to considering assigning staff and resources to enhance police service in the southern leg of Maplewood. Updated cost estimates show that a one-time expense of $100,000 is needed to add these facilities with the potential need for an additional squad car in 2015. Staff is proposing to utilize $100,000 of the $380,000 from the General Fund to cover the facility costs and plans on factoring the squad purchase into the 2015 budget. Lakewood/Sterling Area Streets Project – There was a request from residents at a previous council meeting to move this project up from 2016 to 2015. Since that request, no formal petition has been received from residents in that area. Staff is recommending leaving the project in 2016 as noted in the most recent CIP Plan. If the Council does opt to move the project forward, staff would not recommend backfilling the project (no other projects could be moved up to fill the gap in 2016). The CIP Plan was put together with an emphasis on managing our debt. Any additional debt will put a further strain on this effort. If the project were to be moved up, the City could look at capitalizing the interest in a bond issue or borrowing the money internally from another city fund until the bonds are issued. None of the $380,000 is being proposed for this project. Economic Development – The EDA began levying for taxes in 2012. If additional funds are needed in this area, the levy for the EDA should be raised. Staff would not recommend transferring any of the City levy over to the EDA levy. Parks – The Parks System Task Force is currently working on a Park System Plan. In conjunction with this, staff has been gathering information on costs related to parks and has recently presented information to the Task Force. More information will be brought forward to the Council as the Task Force moves further into its process. Staff does not recommend transferring any of the $380,000 to parks at this time. It makes more sense to wait until the plan is completed to determine how much, if any, additional funding is needed and figure out a source of revenue at that time. Fund Deficits – A high priority for the City is to reduce the deficits in the Community Center Operations Fund and the Ambulance Service Fund. These deficits are brought up during every H1 Council Packet Page Number 118 of 206 audit and every bond rating call. We need to show continual progress on reducing and eventually eliminating these deficits. Staff’s recommendation would be to apply the balance of the overage in the General Fund to these two funds. This does help keep down the tax levy because both of these funds currently receive general tax levy dollars and one of the options to eliminate the deficits would be to raise the levy amounts. This also is one of the many factors that helps the City maintain its high bond rating. Levy Impact The annual impact of the city levy increase to Maplewood homes is as follows based on information received from Ramsey County on November 12, 2013. The scenario is based on the assumption that a home’s value is decreasing by 2.3%, which is the median amount. Set levy at $18,528,400 (no change from 2013): Property Value for 2013 Taxes Property Value for 2014 Taxes 2013 City Tax 2014 City Tax $ Increase (Decrease) % Increase (Decrease) $100,000 $97,700 $ 372 $ 354 ($18) -4.8% $150,000 $146,500 $ 648 $ 620 ($28) -4.3% $160,700 $157,000 $ 707 $ 678 ($29) -4.1% $275,000 $268,700 $1,339 $1,288 ($51) -3.8% $350,000 $341,900 $1,753 $1,687 ($66) -3.8% The State Auditor recommends that cities maintain unreserved fund balances in their general fund of approximately 35 to 50 percent of fund operating revenues or no less than five months of operating expenditures. The 2014 budget projects a fund balance of 40% of fund operating revenues and 4.7 months of operating expenditures. The 0.0% levy increase puts us within the range recommended by the State Auditor. An adequate fund balance is needed to maintain our bond rating and provide a sufficient balance for our cash flow needs. Information from Ramsey County shows that other city proposed tax levy changes are as follows: Gem Lake 56.72% Vadnais Heights 2.98% Roseville 4.39% St. Anthony 2.59% Town of White Bear 3.71% North St. Paul 1.84% Shoreview 3.28% Lauderdale 1.00% Arden Hills 3.06% St. Paul 0.00% Little Canada 3.00% Falcon Heights -0.01% Mounds View 3.00% White Bear Lake -0.01% North Oaks 3.00% New Brighton -7.01% UPDATE ON STATE PERFORMANCE MEASURES The City opted to participate in the State Performance Measurement Program this year. A survey was created which contained 9 performance measures developed by the Council on Local Results and Innovation. The survey was made available to our residents during the month of November. We received about 56 responses and the results will be published either in our City Newsletter or on our website. A snapshot of the responses is as follows: H1 Council Packet Page Number 119 of 206 Question Excellent Good Fair Poor Don’t Know Appearance of City 9% 57% 30% 2% 2% Feeling of Safety 24% 65% 7% 4% 0% Quality of Fire/EMS 29% 29% 9% 9% 24% Condition of Streets 11% 43% 31% 13% 2% Quality of Snowplowing 41% 28% 19% 9% 4% Quality of Sewer 33% 37% 7% 2% 20% Quality of Water 43% 44% 6% 0% 7% Quality of Rec Programs/Parks 35% 48% 9% 2% 6% Overall City Services 11% 62% 17% 9% 0% SALES TAX EXEMPTION The 2013 Minnesota Legislature enacted a new sales tax exemption for local governments including cities, towns and counties under MN Statutes, section 297A.70, subdivision 2. This exemption allows cities and counties to purchase taxable tangible personal property and services without paying the state 6.875% sales tax, with certain exceptions. Examples of items that will not be eligible for the exemption include: • Inputs used to provide goods or services through the Community Center Operations Fund, the Trash/Recycling Fund and the Street Light Utility Fund; • Purchases made by contractors and subcontractors on behalf of the city for construction projects; • Motor vehicles. Our estimate for savings to our General Fund is $75,000 - $90,000, which is reflected in our reduced tax levy for the General Fund for 2014 ($170,070). Our estimate for city-wide savings is $155,000. The savings related to Special Revenue and Capital Projects Funds will be used to fund programs and projects within the City. The savings related to Sewer and Environmental Utility Funds will be used in the overall calculation of future user charges. Budget Impact This will set the 2014 tax levy payable and the 2014 Budget for the City of Maplewood as required by state law. The final resolutions were prepared without the 2% preliminary levy increase that was approved at the September 9, 2013 meeting. This 2% is approximately equal to the amount of money that is projected to be available in the General Fund at the end of 2013, and thus, staff is recommending that Council not proceed with the levy increase. A 0% levy increase is consistent with legislative intent. Recommendation Staff recommends approval of the following two resolutions: a. Resolution Certifying Taxes Payable in 2014 b. Resolution Adopting a Budget for 2014 Attachments 1. Resolution Certifying Taxes Payable in 2014 2. Breakdown by Debt Service Fund 3. Resolution Adopting a Budget for 2014 4. 2014 Proposed Budget (under separate cover) H1 Council Packet Page Number 120 of 206 RESOLUTION CERTIFYING TAXES PAYABLE IN 2014 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that: 1. The following amounts of taxes be l evied for 2013, payable in 2014, upon t he net tax capacity in said City of Maplewood, for the following purposes: General Fund $12,330,530 Ambulance Service 450,000 Community Center 525,000 Recreation Programs 175,000 Capital Improvement Projects 180,000 Fire Truck Replacement 50,000 Park Development 30,000 Redevelopment 40,000 Debt Service 4,042,840 TOTAL LEVY $17,823,370 2. In addition, there is a $615,760 market value based referendum levy for 2013 payable in 2014 to finance the debt service on the 2002 Open Space Refunding Bonds and the 2004 Fire Safety Refunding Bonds. This results in a total certified City levy of $18,439,130. There is also a proposal for an EDA levy of $89,270. This would bring the total levy up to $18,528,400 (no change from 2013). 3. The net tax capacity based levy of $4,042,840 for Debt Service and the market value based referendum levy of $615,760 total $4,658,600. This is a net decrease of $1,911,378.91 in the scheduled levy of $6,569,978.91. The breakdown by Debt Service Fund is attached. H1, Attachment 1 Council Packet Page Number 121 of 206 City of MAPLEWOOD Debt Service Fund breakdown ADDITIONS OR CERTIFIED ORIGINAL DATE PAYABLE 2014 REDUCTIONS BY DEBT BOND ISSUES PRINCIPAL ISSUED DEBT LEVY RESOLUTION LEVY GO O SPACE REFUND 2002D 3,425,000 1-Nov-02 398,580.00 -53,880.00 344,700.00 GO REF 2004A 2,940,000 1-Apr-04 316,411.09 -29,111.09 287,300.00 GO IMP 2004B 13,010,000 1-Aug-04 289,650.88 299,449.12 589,100.00 GO TAX ABMT 2004C 5,025,000 1-Aug-04 122,941.00 342,059.00 465,000.00 GO IMP 2004D 700,000 1-Aug-04 0.00 57,400.00 57,400.00 GO IMP 2005A 2,115,000 1-Aug-05 56,370.00 -56,370.00 0.00 GO IMP 2006A 6,085,000 1-Apr-06 368,292.44 48,707.56 417,000.00 GO IMP 2007A 10,060,000 1-Jul-07 323,570.44 -121,770.44 201,800.00 GO IMP 2007B 5,090,000 15-Oct-07 332,026.47 -73,626.47 258,400.00 GO IMP 2008A 9,970,000 1-Jul-08 627,234.00 -459,534.00 167,700.00 GO IMP REFUNDING 2008B 1,070,000 1-Jul-08 148,215.38 -148,215.38 0.00 GO IMP REFUNDING 2009A 4,680,000 1-Apr-09 431,366.36 -11,766.36 419,600.00 GO IMP REFUNDING 2009B 2,690,000 1-Dec-09 335,910.78 -50,910.78 285,000.00 GO 2010A 11,790,000 10-May-10 648,240.12 -323,540.12 324,700.00 GO TIF Refunding 2010B 4,050,000 8-Jul-10 801,990.00 -740,990.00 61,000.00 GO IMP 2011A 10,000,000 1-Jun-11 443,492.11 -160,392.11 283,100.00 GO 2012A 5,780,000 1-Jul-12 536,211.29 -447,411.29 88,800.00 GO REFUNDING 2013A 6,180,000 1-Jun-13 389,476.55 18,523.45 408,000.00 $6,569,978.91 -$1,911,378.91 $4,658,600.00 I hereby certify that the above schedule of bond levies to be spread on the payable 2014 tax rolls agrees with the City records and is true and correct. Copies of any resolutions which increase or reduce these levies are attached. Signed: ___________________________________ Date: _______________ H1, Attachment 2 Council Packet Page Number 122 of 206 RESOLUTION ADOPTING A BUDGET FOR 2014 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that a budget for 2014 is hereby adopted as outlined in the following summary: OPERATING BUDGET CAPITAL IMPROVEMENTS BUDGET DEBT SERVICE BUDGET TOTAL Revenues $34,759,760 $6,850,710 $8,366,560 $49,977,030 Net other increases (decreases) (1,637,780) 1,354,570 1,283,210 $1,000,000 Expenditures (33,201,500) (9,484,510) (12,516,800) ($55,202,800) Net change in fund balance ($79,520) ($1,279,230) ($2,867,030) ($4,225,780) BE IT FURTHER RESOLVED that the department appropriations totaling $33,201,500 as listed in the budget booklet are hereby approved for the 2014 Operating Budget. BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 2014 Capital Improvements Budget: CAPITAL IMPROVEMENT PROJECTS $140,000 FIRE TRUCK REPLACEMENT FUND 3,900 LEGACY VILLAGE PARK DEVELOPMENT DISTRICT 40 LEGACY VILLAGE TAX ABATEMENT DISTRICT 3,990 PARK DEVELOPMENT 318,200 POND CLEAN OUT/DREDGING 100,000 PUBLIC SAFETY EXPANSION 6,272,920 PUBLIC SAFETY TRAINING FACILITY 2,318,790 REDEVELOPMENT 100,790 RIGHT-OF-WAY 70 TAX INCREMENT ECON DEV DISTRICT #1-11 2,340 TAX INCREMENT HOUSING DISTRICT #1-1 4,510 TAX INCREMENT HOUSING DISTRICT #1-2 5,770 TAX INCREMENT HOUSING DISTRICT #1-3 2,060 TAX INCREMENT HOUSING DISTRICT #1-4 620 TAX INCREMENT HOUSING DISTRICT #1-5 620 TAX INCREMENT HOUSING DISTRICT #1-6 650 TAX INCREMENT HOUSING DISTRICT #1-7 22,850 TAX INCREMENT HOUSING DISTRICT #1-8 61,000 TAX INCREMENT HOUSING DISTRICT #1-10 116,540 WATER AVAILABILITY CHARGE – N. ST. PAUL 1,550 WATER AVAILABILITY CHARGE – ST. PAUL 7,300 TOTAL CAPITAL IMPROVEMENTS BUDGET APPROPRIATIONS $9,484,510 H1, Attachment 3 Council Packet Page Number 123 of 206 BE IT FURTHER RESOLVED that the Finance Director shall establish a budget f or each public improvement project when the Council orders the project and t hat the budget amounts shall be recorded at amounts specified in the feasibility study for the project. BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 2014 Debt Service Budget: $9,674,670 Principal 2,789,310 Interest 9,030 Paying Agent Fees 14,350 Fees for Service 29,440 Investment Management Fees $12,516,800 TOTAL DEBT SERVICE BUDGET APPROPRIATIONS BE IT FURTHER RESOLVED that the above budgets for Governmental Funds are hereby adopted for financial reporting and management control. BE IT FURTHER RESOLVED that the above budgets for all other funds are hereby adopted for management purposes only. BE IT FURTHER RESOLVED that the transfer of appropriations among the various accounts, within a fund, shall only require the approval of the City Manager or his designee. However, City Council approval is required for transfers from contingency accounts. BE IT FURTHER RESOLVED that all appropriations which are not encumbered or expended at the end of the fiscal year shall lapse and shall become part of the unencumbered fund balance which may be appropriated for the next fiscal year except appropriations for capital improvement projects which shall not lapse until the project is completed or canceled by the City Council. H1, Attachment 3 Council Packet Page Number 124 of 206 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Michael Thompson, City Engineer/Public Works Director DATE: December 4, 2013 SUBJECT: New Assessment Hearing Set for December 19, 2013, HHiigghhwwaayy 3366//EEnngglliisshh SSttrreeeett IInntteerrcchhaannggee IImmpprroovveemmeennttss,, PPrroojjeecctt 0099--0088 Introduction This is an informational update that a New Assessment Hearing for this project will be held on December 19, 2013 at 7pm. Background On November 25, 2013 the council held an Assessment Hearing. The correct assessment roll was accepted by council at the October 28, 2013 which called for an Assessment Hearing to be held. However, at the November 25 Assessment Hearing it was discovered the assessment roll in the agenda packet for consideration was incorrect and a possible error in mailed assessment statements could have occurred. Thus no action was taken by council on the assessment roll. As a precaution it was decided to hold a New Assessment Hearing on December 19, 2013 and consider adoption of the roll at that time. All property owners have been mailed a new notice of the exact amount of their assessment, as well as notice that they must submit a written objection either at, or prior to, the hearing if they disagree with the assessment amount. The hearing date has also been published in the local newspaper as required. Property owner objections received for the November 25, 2013 Assessment Hearing will continue to remain valid for the New Assessment Hearing on December 19, 2013. Owners were mailed a letter to that effect so they understand they do not have to re-object. Recommendation No action is required; rather this is an update that a New Assessment Hearing will be held on December 19, 2013 at 7pm. Attachments 1. None I1 Council Packet Page Number 125 of 206 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Shann Finwall, AICP, Environmental Planner DATE: December 4, 2013 SUBJECT: Approval of the Conversion to Recycling Carts for the City’s Residential Recycling Program Introduction On September 9, 2013, the City Council approved a contract with Tennis Sanitation, LLC, for City-wide residential recycling. The Contract extends recycling collection with Tennis for two more years (2014 and 2015), with two one-year extensions possible. The contract specifies that recyclables will continue to be collected curbside in the City’s existing recycling bins, with language that will allow the City to convert to recycling carts (either contractor or City-supplied carts) at any time during the term of the contract. Background In October, after the approval of the recycling contract, the City was awarded a $100,000 grant for the purchase of recycling carts through the Ramsey County Public Entity Reduction and Recycling Program. The program provides funding for innovative programs that increase source reduction and residential recycling efforts. The grant agreement is based on the City’s grant submittal which requested the funding in order to offset the cost of recycling carts and decrease the fee charged to residents. All grant-funded work must be complete within two years of the grant award. On December 3, 2013, Tennis submitted new recycling contract proposals for the City Council’s review (Attachment 1). These new proposals include a six to seven year contract with City- purchased and contractor-supplied recycling carts. This memorandum analyzes the pros and cons and cost comparisons of each recycling cart roll out scenario. Discussion Recycling Cart Options City-Purchased Recycling Cart Proposal Staff negotiated pricing with two cart manufacturers through the HGAC BuyBoard Cooperative Purchasing. The negotiations reflected that Otto Environmental Services could supply the City with the best pricing for recycling carts; with Tennis distributing and managing the carts for the term of the contract. The estimate is based on the purchase of 12,775 carts (595 – 95 gallon, 9,452 – 65 gallon, 2,728 – 32 gallon). Cost for carts is $466,092.80 (including freight and Radio Frequency Identification (RFID) tag installation, not including taxes). Cost of distribution is I2 Council Packet Page Number 126 of 206 $53,016.25 ($4.15 per cart). Total cost of carts and distribution is estimated to cost $553,000 (including taxes). The $100,000 Ramsey County grant award will reduce the City’s initial cart cost to $453,000. The 2014-2015 recycling contract negotiated with Tennis and approved by the City Council on September 9 specifies the following for City-purchased recycling carts: • Two year contract (2014-2015) • Rate: $1.75 per household per month • RFID chips installed in carts • No price adjustors – fuel or CPI increases • Revenue share – 70 percent of tonnage received in carts over tonnage received in bins in 2012. Revenue share for 2014 estimated at $31,372. • Cost to roll out carts is $4.15 per cart ($53,016) • City owns carts The proposal submitted by Tennis on December 3, 2013, includes pricing for an extended contract with the use of City-purchased carts as follows: • Four to five year extension (2016 to 2019 or 2020) • Rate: $2.00 per household per month • No price adjustors – fuel or CPI increases • Revenue share – 70 percent of tonnage received in carts over tonnage received in bins in 2012. Revenue share for 2014 estimated at $31,372. • No cost to roll out carts • City owns carts Cost Analysis of City-Purchased Carts The $100,000 Ramsey County grant will offset the cost of the carts to $453,000 (including carts, freight, assembly and delivery, and taxes). City-purchased carts would be financed with the use of utility bonds amortized over a seven year period. Based on the new pricing proposed and using the number of carts to be purchased (12,775), the City is able to make the following analysis: • Average cost per household per month during seven year contract with City-purchased carts: $2.54 per household per month (cost does not factor in revenue share over seven years) Tennis Sanitation Recycling Cart Proposals The 2014-2015 recycling contract negotiated with Tennis and approved by the City Council on September 9 specifies the following for contractor-supplied recycling carts: • Four year contract (2014-2017) • Rates: $2.50 per household per month for the first two years (2014-2015) $2.75 for the last two years (2015-2017) • No RFID chips installed in carts 2 I2 Council Packet Page Number 127 of 206 • No price adjustors – fuel or CPI increases • No revenue share • Cost to roll out carts - $2.65 per cart ($32,277) • City leases carts, which are returned to Tennis after term of contract On December 3, 2013, Tennis submitted two new proposals for contractor-supplied recycling carts as follows: 1. Six Year Contract (2014-2019) • Rates: $2.25 per household per month for the first two years (2014-2015) $2.50 for the last four years (2016-2019) • No RFID chips installed in carts • No price adjustors – fuel or CPI increases • No revenue share • Cost to roll out contractor-supplied carts is $2.65 per cart ($32,277) • City leases carts which are returned to Tennis after term of contract 2. Seven year contract (2014-2020) • Rates: $2.25 per household per month for the first two years (2014-2015) $2.50 for the last five years (2017-2020) • RFID chips installed in carts • Tennis will install RFID readers in their trucks • No price adjustors – fuel or CPI increases • No revenue share • Cost to roll out contractor-supplied carts is $4.15 per cart ($53,016) • City leases carts which are returned to Tennis after term of contract Cost Analysis of Contractor-Supplied Carts Based on calculation of the number of carts and amortizing the cost to roll out contractor- supplied carts over either a six or seven year period, the City is able to make the following analysis: Four Year Contract • Average cost per household per month for during four year contract with contractor- supplied recycling carts (no RFID chips or reader): $2.71 per household per month (this figure is based on an assumption that the $2.75 per household per month would remain in effect until 2019) Six Year Contract • Average cost per household per month during six year contract with contractor-supplied recycling carts (no RFID chips or reader): $2.46 per household per month 3 I2 Council Packet Page Number 128 of 206 Seven Year Contract • Average cost per household per month during seven year contract with contractor- supplied recycling carts (RFID chips and readers): $2.48 per household per month Use of RFID Technology Tennis does not use RFID technology in its recycling or trash service currently. With a seven year contract for contractor-supplied or City-purchased carts, Tennis indicates that they are willing to purchase RFID scanners for their trucks and work with the City on implementing the RFID system. An RFID system used in a recycling program can serve as a tool for evaluation, education, and program improvement purposes. Trash Contract The trash hauling contract with Allied Waste/Republic Services will expire on December 2017, with two one year extensions possible (out to 2019). While this should not be the only determining factor in deciding the length of a recycling contract, it is something that should be considered. Having a trash and recycling contract end on the same date would allow the City to coordinate future request for proposals to ensure the best pricing and solid waste management. It would not require that the City contract with one hauler for both services, as there are benefits to having separate contractors for both service if the City has difficulty with one of the contractors, but it would allow better coordination of the two contracts. Benefits of Recycling Cart Roll Out Scenarios City Purchased Recycling Carts 1. Cost Savings a. The hauler’s cost to finance carts is higher than the City’s borrowing rate. b. The City will pay for the carts over 7 years and the carts will last 10 to 20 years. c. The hauler fully depreciates the carts during the contract term (6 to 7 years in the case of Tennis’ contract). d. Maplewood has a Memorandum of Understanding with Otto that will allow us to purchase carts at the 2012 rate. The MOU expires at the end of 2014. The City will never be able to match this price again. e. Maplewood will receive $100,000 from Ramsey County to purchase the carts. f. Maplewood will receive approximately $31,372 in revenue share per year (based on cart pilot project and Foth estimates). 2. Control of Hauler Performance – a. The City is able to terminate a contractor for poor performance without the threat of the contractor removing their carts. b. City-owned carts make it easy to quickly contract with a new hauler. 3. Choice of Cart Appearance and Quality - a. The City, not the hauler, determines what cart is purchased, the color, the markings, and the quality. 4 I2 Council Packet Page Number 129 of 206 4. Control of Subsequent Bids – a. If the current hauler owns the carts they have a significant cost advantage in new bids compared to other bidders who would have to buy all new carts. b. It will be difficult to replace the current hauler in a new bid, regardless of the City’s dissatisfaction with their service. 5. City Branding – a. Having the City’s name/logo imprinted on the cart helps promote the City’s sustainability goals. 6. Lowest Total Cost of Ownership for Future Contracts - a. When required to include carts in its collection bid price, the only incentive to the hauler is to find the cheapest cart available, regardless of cart quality or long term durability. b. The less the hauler pays for the carts, the lower their collection bid price will be or the higher their profit. 7. Innovative Approach to Recycling - a. There are 16 cities in Ramsey County. Nine of those cities collect recycling in a single-sort method. Of those nine cities, Maplewood is the only City that collects single-sort recycling in a bin. b. Ramsey County has awarded the City of Maplewood $100,000 for the purchase of recycling carts because it is an innovative approach to a City’s recycling program. c. The City of Maplewood is in the best position to purchase recycling carts, as we have already gone through the process with the purchase of trash carts. d. Maplewood will again be seen as a leader in this new and innovative approach to the management of solid waste. 8. Interchangeable Parts - a. Otto recycling cart parts will be interchangeable with the City’s trash carts, making maintenance of the carts easier. 9. Environmental Aspect of Owning Carts - a. The carts will be manufactured with 50 percent post consumer waste product. b. The City’s ownership of the carts will ensure that the carts will continue to be used in the City’s recycling program throughout the life of the cart. 10. No Long Term Contracts – a. Contractors are able to offer shorter term contracts if they don’t have to cover the cost of rolling out carts. Contractor-Supplied Recycling Carts 1. Financial Stability - a. City doesn’t have to bond for carts. This is consistent with the City Council’s goal of having financial stability. 2. Less Administration - a. The City does not have to administer and coordinate the purchase of carts. 5 I2 Council Packet Page Number 130 of 206 3. Liability - a. If something happens to the carts the Contractor will pay the cost to repair or replace. 4. RFID Technology - a. Tennis is willing to implement RFID technology with a seven-year contract. 5. Long Term Cart Replacement – a. If the City owns carts, we will need to ensure long term replacement. With contractor-supplied carts, the City can ensure carts are included with each new contract. Resident Feedback The City published a recycling article in the July edition of the City Newsletter. The article gave the results of the recycling cart pilot project and recommended that residents contact the City to offer comment and feedback on the conversion of the City’s recycling program to recycling carts. Since that time the City has received 43 e-mails and telephone calls from residents (Attachment 2). A majority of the residents commenting are supportive of the conversion to recycling carts, even if it means a slight increase in recycling rates. Environmental and Natural Resources Commission Review Staff updated the Environmental and Natural Resources (ENR) Commission on the recycling contract and cart scenarios during their November 18, 2013, meeting. The last time the Commission reviewed the issue was in January during Tennis’ annual review. The update included Tennis’ original cart roll out proposal and the City-supplied recycling cart proposal. The Commission has not had an opportunity to review the December 3 proposal by Tennis. The ENR Commission recommended that the City convert its recycling program to City- purchased recycling carts. The Commission indicated that the financial aspect of City purchased carts makes the most sense economically. They also stated several environmental reasons for City-purchased carts including: 1) The City will be able to collect more recyclables with the increased recycling storage space in the carts; 2) The City can choose its own cart, which will be manufactured with 50 percent post consumer waste product; 3) The City’s ownership of the carts will ensure that the carts will continue to be used in the City’s recycling program throughout the life the cart. Budget Impact The conversion of the City’s recycling program to the collection of recyclables in recycling carts will require an increase in the 2013 recycling rates. Exact amount is dependent on which cart roll out scenario is chosen. Recommendation Consider the conversion of the City’s recycling program to the collection of recyclables in recycling carts as follows: 6 I2 Council Packet Page Number 131 of 206 1. City purchased carts with the Ramsey County Public Entities grant funding $100,000 to offset the cost of the carts. Under this scenario the recycling contract either continues for two years at a cost of $1.75 per household per month; or is extended to 2020 with the cost of the last five years of the contract at $2.00 per household per month. The contract would include revenue share (70 percent cost share for recycling tonnage over that collected with bins in 2012) and RFID technology. The City owns the carts and Tennis or future contractors would store, maintain, and manage the cart inventory. Average cost per household per month under a seven year contract is estimated at $2.54 (cost does not factor in revenue share). 2. Contractor-supplied carts with Tennis Sanitation, LLC, rolling out carts to the City’s residential properties. a. Six Year Contract. Under this scenario a new contract would be approved for six years at a cost of $2.25 per household per month for the first two years (2014- 2015) and $2.50 for the last four years (2016-2019). The contract would not include revenue share or RFID technology. The City leases the carts and they are returned to Tennis after the term of the contract. Average cost per household per month under a six year contract is estimated at $2.46. b. Seven Year Contract. Under this scenario a new contract would be approved for seven years at a cost of $2.25 per household per month for the first two years (2014-2015) and $2.50 for the last five years (2016-2020). The contract would not include revenue share. The contract would include RFID technology. The City leases the carts and they are returned to Tennis after the term of the contract. Average cost per household per month for a seven year contract is estimated at $2.48. Attachments 1. Tennis Sanitation, LLC, December 3, 2013, Recycling Contract Proposal 2. Resident Comments on the City’s Recycling Program 7 I2 Council Packet Page Number 132 of 206 Tennis Sanitation, L.L.C. 651-459-1887 Proposal for Recycling Services (Contract Extension-With Cart Options) 12/3/13 Presented to: City of Maplewood, Minnesota 1830 County Road B East Maplewood, MN 55109 Presented by: Tennis Sanitation I2, Attachment 1 Council Packet Page Number 133 of 206 Tennis Sanitation, L.L.C. December 3, 2013 Shann Finwall City of Maplewood, City Hall 1830 County Road B East Maplewood, MN 55109 Dear Shann and Members of the City Council, Tennis Sanitation, LLC appreciates the opportunity to submit a Proposal for the recycling collection services contract extension. With over 20 years of experience in recycling, we are confident that our company can maintain the quality service you have come to expect over the years. As one of the only independent haulers processing our own recyclable materials we are excited to offer a proposal that fulfills all your current expectations while delivering good service to the citizens of Maplewood. We hope the City of Maplewood accepts the option to extend the contract as detailed in this proposal We look forward to hearing from you. Please contact me if you have any questions at 651-459-1887. Best regards, Willie Tennis Owner I2, Attachment 1 Council Packet Page Number 134 of 206 Tennis Sanitation is requesting an extension of the recycling hauling contract that is currently in effect until December 31st, 2015. Tennis Sanitation is requesting the following options for the extension: Term of the Extension: Tennis Sanitation is requested that the extension be for a period of four (4) or five (5) years from the date of: January 1, 2016. Year five (5) is determined by the use of RFID chip. See option 1 for details. Services: Tennis Sanitation agrees to comply with all existing terms and conditions of the contract with the addition of adding a single-sort recycling cart for each resident. Rates: Tennis Sanitation will provide curbside weekly collection of single-sort recycling for the rates specified below: 2014-2015 Monthly rate will remain the same at $1.75 per unit per month (without Tennis purchased carts) 2016-2019 or 2020 Monthly rate will be $2.00 per unit per month (without Tennis purchased carts) These rates will remain the same for the term of the extension. There will be no fuel adjustments assessed or yearly request for price adjustment during the term of this extension. Revenue Sharing: With the two (2) options Tennis is proposing, revenue sharing will not be given. Total of Carts to be Purchased by Either Party Tennis will use the breakdown provided by the City of Maplewood 595 – 95 gallon (these will only need to be purchased if RFID chip is required) 9452 – 65 gallon 2728 – 35 gallon I2, Attachment 1 Council Packet Page Number 135 of 206 Cart for single-sort recycling (financing options): Option 1: Carts financed by Tennis Sanitation Tennis Sanitation will finance single-sort recycling carts for the City of Maplewood for a rate of $0.50 per cart per month ($2.25 including monthly rate of $1.75 for 2014-2015 and $2.50 including monthly rate of $2.00 for 2016-2019 or 2020) for the four (4) or five (5) year extension of this agreement. These rates will remain the same for the term of the extension. There will be no fuel adjustments assessed or yearly request for price adjustment during the term of this extension. **Tennis Sanitation would be willing to assembly, delivery, maintenance and management of the recycling carts for a one-time fee of $2.65 per cart without RFID (Radio Frequency Identification) chip or for $4.15 per cart Tennis is willing to equip the carts with the RFID (Radio Frequency Identification) chip if five (5) year extension is given. **This also includes removal of the existing recycling bins to be recycled at a facility acceptable to the City of Maplewood. **Earliest roll out of carts is expected to be February 1st, 2014 if decision is made December 9th, 2013. Option 2: Carts financed by the City of Maplewood The City of Maplewood would finance the single-sort carts for the City contract. **Tennis Sanitation would be willing to assembly, delivery, maintenance and management of the recycling carts for a one-time fee of $2.65 per cart without RFID (Radio Frequency Identification) chip or $4.15 per cart with the RFID (Radio Frequency Identification) chip. Upon the expiration term of this contract extension, the City of Maplewood will assume title / ownership of all the single-sort recycling carts. Existing Terms and Conditions: Tennis Sanitation agrees to comply with all existing terms and conditions of the contract. Proposal Summary - Tennis Sanitation feels confident that we can fulfill the City of Maplewood's expectations over the requested contract extension. Our drivers have provided good service, our staff has been courteous in answering customers requests, our recycling facility has kept up with the challenging recycling markets and our team has maintained good information and reporting to the City. Thank you for considering our proposal extension Sincerely, Greg and Willie Tennis I2, Attachment 1 Council Packet Page Number 136 of 206 Maplewood Recycling Cart Comments Received from Maplewood Residents July through November 2013 Supportive of Recycling Carts Telephone Calls Received 1. Sharon Boekhoff, 3069 Susan Court North. Even a $1 increase per month would be worth it. If it is a windy day there is junk in the street. I live in a townhome. The cart would take up the same footprint as a bin. Space wise it wouldn’t be a big issue. We’ve talked about it and the pilot project is a no brainer. 2. Janice Johnson, 3089 Chisholm Court North. Had another bin delivered so she could separate recyclables back in the dual sort days. She still sorts to keep the bins more orderly. If the bins are full the bins are heavy to carry. As she gets older that will be a problem. She is good about washing out the bin, but sometimes there is still scent in there and it attracts critters. I don’t like to put the bin out the night before if it is raining. That makes the bin and materials heavier which is harder on the driver. When it is windy things blow down the street. Her brother lives in Minnesota City and they have carts for recycling. It would be much better if the city purchased the carts. We are long overdue. More people will recycle. 3. Chris Hetland, 2587 Flandrau Street. Carts would be good for residents. Residents would find that they would recycle more rather than throw stuff away because there isn’t enough room in the bin. It will reduce litter with the use of the carts. Very beneficial to city residents. Even with a slight increase in recycling rates if it is a few more dollars. Living in a different city prior to Maplewood they had carts, and now they are back to bins. He thought most cities have graduated to carts. Also, glad the City streamlined garbage. 4. Dave Arnold, 570 Marnie Street. Has three red bins. If there is any type of wind everything gets blown away. I am willing to pay extra for the carts. When will we see the new carts. City purchase carts seems to make the most sense. Pleased to pay the $.75 per month. 5. Kathy Melander, 458 South Sterling Street. Husband was volunteer fire fighter. Would love to have the covered carts. She spends every single Friday picking up all of the recyclables that blew away from neighbor’s bins. She has adopted a park – Vista Hills. If people had more capacity and if it was covered it would not be flying all over. Her children live in Cottage Grove and they have carts and love it. Our neighborhood would be very supportive. Supportive of increase in rates to cover cost of carts. It is nice to have one truck now with the new trash system. We are saving money. 6. Matt Ledvina, 1173 Lakewood Drive South. Cars would be more sanitary and allow more capacity for recyclables. When your bin is overflowing – some people trash the materials. Neighborhood 1 I2, Attachment 2 Council Packet Page Number 137 of 206 cleanliness. Even with slight increase in rates. With our substantial decrease in trash service, willing to pay slight extra for a higher level of recycling. Storage issues could be a problem. 7. Jack Flarherty, 735 Mary Street North. Wouldn’t mind Maplewood purchasing recycling carts or any carts for that matter. It would reduce litter. We are stuck with these stupid little bins. I don’t recycle that much because the material blows away. You can only fit some recyclables in the bins. I do support the carts, but think the City should eat the 75 cents. 8. Dean Simonet. Lived in North St. Paul and appreciated when they switched to the carts because it is easier to wheel to the curb and things don’t blow away. With the city owning carts it would be a better deal. Nobody likes an increase in their bill. 9. Sue Ogren and Naomi Anderson. Supportive of carts. They are easier to move. 10. Charles Deitz, 1775 Clarence Street. Carts can become a problem delivering the mail. Automated arms have a problem. Use of carts is a good idea. A good wind picks up and it causes litter. I would not have anything more than I currently do. I like the idea of one trash company going up and down the street. So does his cat – who hates trash trucks. It worked better. 11. Janice Hoppe, 1675 County Road C. Janice purchased her own wheeled cart. She had called Tennis prior to the purchase and they said they would pick up recyclables in that cart. Her cart prevents the recyclables from blowing away on windy days, keeps items dry. The City should switch to carts. Voicemails Received 12. Jill Clark, Minnehaha. All for carts. Now that we don’t sort there is not enough room in the bins. The material blows out and gets wet. 13. Pat Martnuchi (sp?), 1570 Sterling Street. Had carts in North St. Paul and loved them. Hopeful Maplewood supplies its resident’s carts. 14. Danielle Laraser (sp?). The recycling bins stink. The city needs to get carts. My bin is cracked and broken. I have so much recycling I have to place some in bags at the curb. It is hard for seniors to get the bins to the curb. Carts would be easier to roll to the curb. More people would recycle if we had carts. 15. Marlene Mayor. In support of carts. Need to get rid of the bins. You have my vote. 16. Kathy Engel, 444 Marnie. It is about time the city switches to recycling carts. We have so much recycling there is not enough room in the bins. It is a real hassle. E-mails Received 17. Jared Savela, 1116 County Road C East. I just read in the Maplewood monthly about a recycling cart pilot program that has been going on for the past year. I am thrilled to find out that this may become a city wide program. Almost every week, our recycling tote gets full a few days before the 2 I2, Attachment 2 Council Packet Page Number 138 of 206 recycling is taken away. Once it gets full, we just throw away any additional recyclable products because it is too much of a hassle to try to stack it nearly or find other boxes/bags to put it in. When the tote is very full, it is more difficult to bring it down to the street for collection. I strongly support the use of recycling carts in Maplewood. 18. Dale and Alice Jo Carlson, 1513 Gervais Avenue. We would love to have recycling carts instead of bins. We have two bins and they are overflowing every week. If it's windy, there are recycled materials all over the neighborhood. If there was a 37% increase in the test area, think of what that would mean city-wide. Please expand the program to include the whole city! 19. Veronica Vail. I’d just like to share that I think implementing the recycling carts would be an excellent change. I’ve only lived in Maplewood for 2 years now but previously I lived in Vadnais Heights and they switched to the carts several years ago. When I lived out there we would completely fill our recycling cart and our trash bin would be only half full. So many people waste items that could be recycled due to the lack of space in the smaller recycling bins (me included). Our recycling bin is usually overflowing. Having the carts would in my opinion be a great success for Maplewood. 20. John P. Krebsbach, 1917 Furness Street. I read the article, "Recycling Cart Pilot Project a Success!" in the current issue of Maplewood Monthly. I strongly encourage the City to convert to the 65 gallon recycling carts for all residents. We recently moved from Saint Paul Park where we used Tennis Sanitation's 65 gallon carts for a number of years. It is a much more convenient and effective way to recycle! Thank you for your consideration. 21. Dave Klepperich, 756 Belmont Lane East. I was just flipping through the Maplewood Monthly newsletter for August and saw the story on the recycle cart study on page 3. We just moved into the City of Maplewood from Little Canada about 18 months ago. We had recycling carts in the area where we used to live. While I wholeheartedly support recycling in any form, I can tell you the cart is one of the things I miss the most – for exactly all of the reasons cited in the article. We had a 32- gallon cart for recyclables, but it was generally more than we needed for a three-person family…plus the footprint in the garage was almost exactly the same as the bin that had preceded it. If you should ever need additional volunteers to test carts, our family has our collective hand eagerly raised. Thank you for the study and publishing the results! We look forward to the possibility of recycling carts in the (hopefully near) future! 22. Claudia and Dick Baldwin, 929 Connor Avenue East. Just to let you know, my husband and I would greatly appreciate having recycling carts. We always have far more recycling than garbage and usually have to make two or even three trips to the curb with our recycling bins on recycling day. We would very much support switching to carts!! 23. Annette Huot-Link. I am writing to add my opinion of the cart vs. bin discussion for Maplewood. I would love to see Maplewood switch over to carts. The bins are messy, hard to carry, and never fit all the recycling we have. Every household should have as much recycling as trash because so much is now recyclable. That means we need bigger recycling units to hold all our recyclables. My only 3 I2, Attachment 2 Council Packet Page Number 139 of 206 question is why is the 65 gallon cart the only size being considered? I would prefer the smaller, 35 gallon, cart. This allows for more room for recycling and the other benefits of a cart over a bin, but does not take up so much space in our garage. Thanks for your work with this project and change for the better!! 24. Matthew Marek. I read about the recycling carts it the Maplewood monthly newsletter and think they are a great idea. We have two recycling bins, and will often fill up both. A cart is a great idea. Plus, how can you argue with the increased recycling rates!? 25. Debbie Kruse, 2680 New Century Place East. I received my Maplewood Monthly today and read the story about the recycling cart pilot project. I remember seeing the 65 gallon carts in some of the Maplewood neighborhoods. I live on New Century Pl E in the southern end of Maplewood, near Woodbury. I would like to see the recycling carts in our area. On more than one occasion I have seen the recycling bins tip in the wind, and everything is all over our street. I needed to chase some of our trash, just last week. We have 2 bins some weeks because of size and we do have a lot of recyclables. I do hope to see the 65 gallon recycling carts available to families that need them, throughout the city of Maplewood. 26. Jennifer & Tim Buechele, 2428 Oakridge Lane East. As residents of Maplewood for the last 4 years, I would like to voice our support and excitement for the proposal to change to recycling carts in Maplewood. Since my husband and I have moved in our biggest issue with the recycling program in Maplewood was the fact that we had to use the small bins rather than larger carts. We frequently do not have enough room in our bin to include all the recycling that we have for one week. Changing to bins would make it much more convenient and easier to store our recycling as well as provide much more room. I hope that residents of Maplewood could at least have the option of having a cart over the current bins, if the decision is not made to move to the carts completely. 27. Diane Swenson. We have used these in Arizona and really liked them. There is no rain on your recycling and the wind doesn't blow paper all over the neighborhood. Love then. 28. Hannah Peterson. I saw the article in the Maplewood Monthly newsletter about the recent recycling cart pilot. I think it is a great idea and my family is all for switching to carts. 29. Michelle and Scott Creer, 2563 Haller Lane East. We are extremely excited to hear that the Recycling Cart Pilot Project was a success for the households participating. We hope that this program can be implemented throughout the city of Maplewood. We are avid recyclers, and our 18-gallon bin is always overflowing. We continually struggle to find space for all of our recyclables and to prevent them from blowing into the yard. We think this cart would be very beneficial for all residents in many ways: 4 I2, Attachment 2 Council Packet Page Number 140 of 206 a. It would increase participation in recycling. As the pilot project results showed, this cart increases resident's participation in recycling by 37 percent. b. It will keep our streets looking nice on recycling day, because it will keep the recyclables out of sight and contained within a closed cart. Currently, our streets look cluttered with all of the boxes, bins, and paper bags on the side of the curb. c. It will prevent litter from being deposited in our yards and neighborhoods on stormy/windy days. We truly hope City Council will push for the use of these carts throughout Maplewood. We fully support this initiative. Thank you. 30. Mike and Stacie Hafner. My wife and I are looking forward to the possibility that Maplewood will be changing direction with the recycle containers. We put our red crate out every Tuesday and anticipate a rolling cart will be easier to handle. This is certainly premature, but if the city takes the next step, do you think there will be any chance of multiple sizes, similar to our trash container? 31. Kurt Thompson, 1821 Manton Street. Hello! I'm writing to respond to the recent write up in the Maplewood city news letter concerning the recycling cart pilot project. I'd like to add my two cents if I may. My family was not part of the project but would whole heartily like to see it implemented in the city of Maplewood! As of now our family puts out at least 3-4 recycling containers each week and they are usually very full if not overflowing. I believe if we would have one of those rolling 65 gallon carts if would be a lot easier and more beneficial to our needs. I have noticed that in our neighborhood we have an average of 2 containers per household. I just thought I would give you my take on this situation. Thanks for the great work you and the city does for its citizens! 32. Cindy LaVan (and husband), 2321 Dahl Ave. Was just reading the Maplewood Monthly today and saw the information regarding recycling carts vs. bins for Maplewood residents. As a resident, I wholeheartedly support the plan. We recycle a lot, and have to haul out at least two bins every week. We would LOVE to have a roll-to-the curb cart, and also feel it would be better for the drivers, workers, who have to physically throw everything into the trucks now. Our only question is, will carts mean fewer jobs since the truck will now probably be able to lift everything as the garbage trucks currently do? Thank you for considering our opinion and for any answer to our question you can provide 33. Claire Terrones. I just wanted to voice my thoughts on how great it would be to have cart recycling! I live on McKnight Rd and so often the cars go by fast and blow the recycling right out of my bin with a gust of wind. We got sick of picking our recycling up out of the yard, so we purchased a rolling 5 I2, Attachment 2 Council Packet Page Number 141 of 206 trash bin from the store... so wonderful! I can wheel everything down in one trip and we recycle so much more (with the red bins once it was full, I often just started throwing stuff in the trash). Hope the city moves forward with recycling carts for all. 34. John Linc Stine, 1398 Myrtle St N. I am writing to express my support for expanding the use of recycling carts. My household weekly waste volume is consistently 25-50% less than my weekly recycling volume and I am on the smallest waste receptacle available. I agree with comments expressing the benefits of recycling cart use that I read in the August 2013 City of Maplewood newsletter article about the pilot program. You have my support and I would willingly pay for this service, which I believe would increase recycling citywide, reduce nuisance concerns, and improve my handling of recyclables. 35. Pat Tressman, 2427 Barclay Street. I am wondering where the City is in its consideration to supply recycling carts to all residents of Maplewood. I am located in the area that was not part of the pilot project. However, I know several of my friends who live on the west side of highway 61 and rave about the ease of wheeling their recycling carts to the curb. Since I am still carrying my bins back and forth from the garage to the curb, I can see how a cart makes recycling more convenient. There's a cost associated with carts, I am sure, which must be considered. But can you give me any indication if there's a plan to go forward on this? Or is it still under study? What is the status? 36. Tom Kinning. We think a cart recycling program would be a great idea. As it is now we put out multiple totes and bins including paper grocery bags filled with newspapers. Most weeks the recycling bins are to the point of overflowing. When the weather happens to rain or is windy it can be a deterrent to put out our recyclables. A cart would eliminate the fear of our recyclables flying all over the neighborhood. 37. Andy Nordquist, 2474 Timber Court East saw the little write up on the recycling cart pilot project and the request for comments. I'd like to share mine. We move to Maplewood from South St Paul just about 3 years ago. In SSP, we had large recycling carts (I think maybe the 90 gallon) that were collected every two weeks. I was shocked when we came to Maplewood to see small bins, collected weekly. For me there are a couple issues that the bins create: a) Open to elements. If windy, you can bet there are milk cartons/pop cans/etc blowing out of the bins and into the neighbors yard/down the street. It looks bad, is bad and if for no other reason, I would hope this could be the stimulus for the use of carts. b) Size. I can hardly fit a week’s worth of recycling for a family of 5 into the bin. We try to recycle as much as possible and some days I end up choosing to not recycle because of lack of space. c) Weekly recycling. We moved into the city at a time where there was the trash debate and the desire to limit the number of big trucks on the streets and that whole debate. I am uneducated on the topic and it is only a guess, but I would have to think that an every-other week recycling 6 I2, Attachment 2 Council Packet Page Number 142 of 206 schedule would help reduce wear on the streets, gas usage, noise pollution. As someone who was opposed to the idea of the city taking over my choice of garbage haulers, I accepted the idea since it is the better plan for our environment. I would have to assume the city would make the same type of choice for the recycling program. Having a cart at my previous home, I've never thought about the negatives on the program. I'm assuming things like storage of the carts (they take up more space), cost of providing carts are factors. But for me, to drive down the street and see two carts sitting next to each other, waiting to be collected, rather than one trash cart and an over flowing bin of paper, milk containers and cans, half of which is out in the street, would be a much better view. 38. Pat Tressman, 2427 Barclay Street. I am wondering where the City is in its consideration to supply recycling carts to all residents of Maplewood. I am located in the area that was not part of the pilot project. However, I know several of my friends who live on the west side of highway 61 and rave about the ease of wheeling their recycling carts to the curb. Since I am still carrying my bins back and forth from the garage to the curb, I can see how a cart makes recycling more convenient. There's a cost associated with carts, I am sure, which must be considered. But can you give me any indication if there's a plan to go forward on this? Or is it still under study? What is the status? 39. Richard Erwin, 2075 Edgerton Street. We have outgrown our red tote for recycling some time ago and have been putting any overflow recycle in the trash bin. It does not make any sense to me to have to do this and we could virtually eliminate the trash cart altogether if we had a recycle cart large enough to suit our needs. What plans have been implemented to supply residents with the proper recycling containers so that we don't have to continue putting recyclables in the trash? 40. John O'Phelan, Stillwater Road East. I wanted to share my support with the City of Maplewood in regards to implementing large wheeled recycling containers. Throughout the metro area it seems as if everyone but Maplewood and Saint Paul are left without a better system that allows us the opportunity to recycle more and make it easier. In other words, the decision to hesitate on this issue should not even be considered. If the city council is considering the cost effectiveness, my argument would be that either way it will need to happen at one point and the longer we wait the more expensive the cost will be. Besides that, with Maplewood's own study proving the effectiveness of more recycling and less landfill should be obvious enough that we need to move ahead with the new plan. As a resident of Maplewood I have watched many of my neighbors carry out 2-3 of your containers on garbage day. Personally our family fills our own large wheeled container. At this point it has lost its wheels and I have it duct taped together. We are waiting for a positive vote from city council so we don't need to invest in a container that we may not need within just a few months. 7 I2, Attachment 2 Council Packet Page Number 143 of 206 Thank you so much for working on this project. If you would like more Maplewood support and/or a petition that the residents could sign and/or an online survey I would be willing to help. Not Supportive of Recycling Carts Telephone Calls Received 1. Charles Rohrbach, 2048 Duluth Street. Not in favor because of the number of carts sitting around. Right now the garbage cart is in garage. I don’t recycle enough to fill a cart. A cart for me would be useless. We don’t fill the bin. A lot of the people don’t fill the bin. It is convenient now not to sort. I currently place my bin under the picnic table. Some people don’t recycle at all. Keep Tennis for two years with the bins. Tennis is doing a good job. You should do a study to see how many people really need a cart. There could be some push back from residents. In the winter time when people have to pull out the carts in the snow it will be difficult. 2. Claudette Leonard, 2627 Duluth Street. We only have a 30 gallon trash cart. There are only two of us. We have small garages. We don’t have any room to store a trash container. We take responsibility so nothing blows around. Do they have bins with covers? When they put 65 gallon how. Size of the cart. Where do you expect people to put this? Twin home. Do not want the city supplied carts because they would buy them. Voicemail Received 3. Suzanne Stolte (sp?), 2528 Schaller Drive. Adamantly opposed to carts. All of my neighbor’s trash carts are stored outside of their garage. With an additional cart there will be more carts left outside. The codes aren’t enforced now. There are just two of us at my house. We don’t recycle that much. If we do get carts I will start storing my cart outside also and I will start hiding recyclables in my trash cart. 8 I2, Attachment 2 Council Packet Page Number 144 of 206 MEMORANDUM TO: Charles Ahl, City Manager FROM: Michael Martin, AICP, Planner Melinda Coleman, Assistant City Manger DATE: December 3, 2013 SUBJECT: Approval of Transfer of City-Owned Real Property Between City and EDA, Castle Avenue and Van Dyke Street a. Approval of Transfer Introduction The city has received a purchase offer for property it has been marketing for sale. The property is located on the southeast corner of Castle Avenue and Van Dyke Street. Refer to the attached maps. This property has 135.38 feet of frontage and 296.68 feet of lot depth for an area of .92 acres. It is currently zoned R1 (single dwelling residential) and guided LDR (low density residential) in the comprehensive plan. Discussion Excess Land The city acquired this parcel through a private transaction in 1974 for right-of-way or utility purposes. A portion of this parcel was utilized to build the roundabout at the Castle Avenue and Van Dyke Street intersection. The rest of this parcel is not needed for any additional right-of- way purposes. The city has run an ownership and encumbrance report and there are no restrictions against the property which would limit any potential sale. Since this parcel does not have any deed restrictions and is not needed by the city for any additional public functions, staff is recommending the city deem the parcel in excess and move forward with selling the property. Transfer of Land The intention is to use the proceeds from any sale of this property for future economic development pursuits. So to move forward the City of Maplewood must transfer ownership of this land to the city’s economic development authority (EDA) who would officially sell the land to an outside group. The city hired Mike Brass, a real estate agent with Colliers International, to represent the city and market this parcel. The city has received a purchase agreement for this property from a development group that would intend to develop this site with a commercial use. The property is zoned and guided by the city’s comprehensive plan for single family residential use. Any purchase of the property for a commercial use would be contingent on the buyer submitting land use applications to zone and guide the land appropriately. J1 Council Packet Page Number 145 of 206 Commission Review Housing and Economic Development Commission The city’s housing and economic development commission reviewed this proposal at its meeting on September 11, 2013 and recommended the city council and EDA move forward with the approval of the purchase agreement. Planning Commission The city’s planning commission reviewed this proposal at its meeting on September 17, 2013 and determined this property was in excess and currently in compliance with the city’s comprehensive plan. The planning commission recommended the city council and EDA move forward with the purchase agreement which is contingent on the buyer applying for and seeking approval of any land use amendments. Budget Impact The execution of land transfer will have no impact on any budgets itself. If this property is sold, all proceeds would be deposited in the EDA’s redevelopment fund. Recommendation Approve the transfer of real property located on the southeast corner of Castle Avenue and Van Dyke Street from the city of Maplewood to the Maplewood Area Economic Development Authority for the property. This approval authorizes the city manager and city attorney to legally transfer ownership of the property. Attachment 1. Land Use Plan Map 2. Zoning Map 3. Aerial Photo 4. Survey Drawing 5. September 11, 2013, HEDC Minutes 6. September 17, 2013, Planning Commission Minutes J1 Council Packet Page Number 146 of 206 Council Packet Page Number 147 of 206 Council Packet Page Number 148 of 206 Council Packet Page Number 149 of 206 Council Packet Page Number 150 of 206 MINUTES OF THE HOUSING AND ECONOMIC DEVELOPMENT COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA 7:00 P.M., WEDNESDAY, SEPTEMBER 11, 2013 5. NEW BUSINESS b. Approval of Selling Excess City-Owned Real Property Policy i. Planner, Mike Martin gave the report and answered questions of the commission. ii. Assistant City Manager, Community Development Director, Melinda Coleman addressed and answered questions of the commission. Commissioner Wessel moved to approve the selling of excess city-owned real property policy in the staff report. This policy has Maplewood’s criteria and project review policies, procedures and criteria for any city-owned real property that would be sold in the city of Maplewood. Seconded by Commissioner Unger. Ayes – All The motion passed. c. Approval of Sale of City-Owned Real Property, Castle Avenue and Van Dyke Street i. Planner, Mike Martin gave the presentation and answered questions of the commission. Commissioner Kloncz moved to approve the recommendation to the city council in determining the property the city owns on the southeast corner of Castle Avenue and Van Dyke Street is in excess and not needed for any public use and should be marketed for sale. Seconded by Commissioner Wessel. Ayes – All The motion passed. Commissioner Wessel moved to recommend to the city council authority from the city’s housing and economic development commission to move forward with a purchase agreement to sell the property located on the southeast corner of Castle Avenue and Van Dyke Street. Seconded by Commissioner Lewis. Ayes – All The motion passed. J1, Attachment 5 Council Packet Page Number 151 of 206 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, SEPTEMBER 17, 2013 6. NEW BUSINESS a. Approval of Selling Excess City-Owned Real Property Policy i. Planner, Mike Martin gave the staff report and answered questions of the commission. Commissioner Trippler moved to approve the selling city-owned real property policy in the staff report. This policy has Maplewood’s criteria and project review policies, procedures and criteria for any city-owned real property that would be sold in the city of Maplewood. Seconded by Commissioner Arbuckle. Ayes - All The motion passed. b. Approval of Sale of City-Owned Real Property, Castle Avenue and Van Dyke Street i. Planner, Mike Martin gave the staff report and answered questions of the commission. Commissioner Trippler moved to approve recommendation to the city council in determining the property the city owns on the southeast corner of Castle Avenue and Van Dyke Street is in excess and not needed for any public use and should be marketed for sale. Commissioner Trippler moved to approve recommendation to the city council and the city’s economic development authority to move forward with a purchase agreement to sell the property located on the southeast corner of Castle Avenue and Van Dyke Street. Seconded by Commissioner Ige. Ayes - All The motion passed. J1, Attachment 6 Council Packet Page Number 152 of 206 MEMORANDUM TO: Charles Ahl, City Manager FROM: Tom Ekstrand, Senior Planner Melinda Coleman, Assistant City Manager DATE: December 2, 2013 SUBJECT: Approval of a Conditional Use Permit Revision and Design Plans for Agropur, 2080 Rice Street Introduction Dick Behling, of Agropur (formerly Schroeder Milk), located at 2080 Rice Street, is requesting approval to build a 3,540-square-foot building addition onto the back of the facility. The proposed addition would be a tank-room addition needed to replace milk product tanks for their milk processing operation. Refer to the attachments. Mr. Behling is requesting approval of a conditional use permit (CUP) revision and approval of design plans for the proposed addition. City ordinance requires a CUP for “processing and distribution stations for beverages.” Background June 27, 1994: The city council granted a CUP for Schroeder Milk to expand the facility. June 28, 1999: The city council approved a CUP revision for a three-phase facility expansion project. The council also approved design plans and tax increment financing. The CUP revision was subject to: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. If the city council determines there is not enough on-site parking, the council, may require that the property owner provide additional parking. April 28, 2003: The city council approved the vacation of an unneeded water main easement within the applicant’s property. J2 Council Packet Page Number 153 of 206 Discussion Building Design and Parking Staff does not see any problem with the proposed addition. It will match the exterior of the existing building and will not be visible from the street. The site is large and there is sufficient parking on the site for the applicant’s needs, therefore, parking is not an issue. Also, there are no new employees to be hired because of the proposed addition. Landscaping There will be no affect on landscaping since the proposed addition does not involve any alteration to the existing planted areas. Also, the proposed addition will not be visible from the street or any neighboring views to warrant additional landscaping. Engineer’s Report Jon Jarosch, staff engineer, has the following comments: The plans look fine from our end. A grading/erosion control permit will be required. There may be SAC, sewer availability charges, associated with the proposed addition. The engineering staff will determine this. Assistant Fire Chief and Building Official Comments The applicant must meet all applicable building codes and provide fire protection according to all applicable codes as well. Police Comments Chief Paul Schnell commented that there were no obvious police issues with this proposed project. CUP Findings for Approval The zoning ordinance requires that the city council find that all nine “standards” for CUP approval be met to allow a CUP. In short, these state that the use would (refer to the resolution for the complete wording): Comply with the city’s comprehensive plan and zoning code. Maintain the existing or planned character of the neighborhood. Not depreciate property values. Not cause any disturbance or nuisance. Not cause excessive traffic. Be served by adequate public facilities and police/fire protection. Not create excessive additional costs for public services. Maximize and preserve the site’s natural and scenic features. J2 Council Packet Page Number 154 of 206 Not cause adverse environmental effects. The proposed tank room addition would meet the above criteria and would not create any negative issues or concerns. Commission Actions November 19, 2013: The planning commission recommended approval of the proposed CUP revision. November 26, 2013: The community design review board recommended approval of the design plans. Budget Impact None. Recommendation A. Adoption of the resolution amending the conditional use permit for Agropur (formerly the Schroeder Milk site), located at 2080 Rice Street for their proposed 3,540-square-foot building addition. Approval is based on the findings required by city ordinance and subject to the following conditions (additions are underlined): 1. All construction shall follow the site plan approved by the city date-stamped October 31, 2013. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. If the city council determines there is not enough on-site parking, the council, may require that the property owner provide additional parking. B. Approve the plans date-stamped October 31, 2013 for the proposed tank room addition to Agropur, located at 2080 Rice Street. Approval is subject to the following conditions: 1. The materials and color of the proposed tank room addition shall match the exterior materials and color of the contiguous part of the existing building. 2. The applicant shall comply with all requirements of the assistant fire chief and building official. 3. The applicant shall comply with all requirements of the city’s engineering department. J2 Council Packet Page Number 155 of 206 Reference Information Site Description Site size: 18.83 acres Existing land use: Agropur, Inc. Surrounding Land Uses North: Victory Auto Service and Glass, Cub Foods East: Undeveloped South: Maplewood Collision Center West: Rice Street Business Center, Dulux Paints Planning Land Use Plan designation: C (commercial) Zoning: BC (business commercial) Code Requirements Section 44-512(2) requires a CUP for processing and distribution stations for beverages. Findings for CUP Approval Section 44-1097(a) requires that the city council base approval of a CUP on nine findings. Refer to the findings for approval in the resolution. Application Date The application for this request was considered complete on October 31, 2013. State law requires that the city decide on these applications within 60 days. The deadline for city council action on this proposal is December 30, 2013. J2 Council Packet Page Number 156 of 206 Attachments 1. Conditional Use Permit Revision Resolution 2. Location/Zoning Map 3. Land Use Plan Map 4. Neighborhood Map 5. Site Plan 6. Building Elevations 7. Applicant’s Written Narrative date-stamped October 31, 2013 8. Photograph of the Building Exterior 9. Plans date-stamped October 31, 2013 (separate attachments) 10. Planning Commission Draft Minutes dated November 19, 2013 p:sec18\Agropur CUP and Design Review CC Report 12 13 te J2 Council Packet Page Number 157 of 206 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Agropur, Inc. has applied for a conditional use permit revision to their to construct a 3,540-square-foot tank room addition at their facility. WHEREAS, Section 44-512(2) of the city ordinances requires a conditional use permit for processing and distributing stations for beverages. WHEREAS, this permit applies to the property located at 2080 Rice Street. The property identification numbers for these properties are: 182922220016 and 182922220017 WHEREAS, the history of this conditional use permit is as follows: 1. On November 19, 2013, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On December 9, 2013, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council ________ the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. J2, Attachment 1 Council Packet Page Number 158 of 206 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city date-stamped October 31, 2013. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. If the city council determines there is not enough on-site parking, the council, may require that the property owner provide additional parking. The Maplewood City Council _________ this resolution on _______, 2013. J2, Attachment 1 Council Packet Page Number 159 of 206 J2, Attachment 2 Council Packet Page Number 160 of 206 J2, Attachment 3 Council Packet Page Number 161 of 206 J2, Attachment 4 Council Packet Page Number 162 of 206 J2, Attachment 5 Council Packet Page Number 163 of 206 J2, Attachment 6 Council Packet Page Number 164 of 206 J2, Attachment 7 Council Packet Page Number 165 of 206 J2, Attachment 7 Council Packet Page Number 166 of 206 J2, Attachment 7 Council Packet Page Number 167 of 206 J2, Attachment 8 Council Packet Page Number 168 of 206 November 19, 2013 Planning Commission Meeting Minutes 1 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, NOVEMBER 19, 2013 5. PUBLIC HEARING a. 7:00 p.m. or later: Approval of a Conditional Use Permit Revision for Agropur, 2080 Rice Street i. Senior Planner, Tom Ekstrand gave the presentation and answered questions of the commission. ii. Vice President of Operations, Agro Pur, Jim Schultz, 2080 Rice Street, Maplewood, addressed and answered questions of the commission. Chairperson Desai opened the public hearing. There were no visitors to address the commission. Chairperson Desai closed the public hearing. Commissioner Trippler moved to approve the resolution amending the conditional use permit for Agropur (formerly the Schroeder Milk site), located at 2080 Rice Street for their proposed 3,540- square-foot building addition. Approval is based on the findings required by city ordinance and subject to the following conditions (additions are underlined): 1. All construction shall follow the site plan approved by the city date-stamped October 31, 2013. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. If the city council determines there is not enough on-site parking, the council may require that the property owner provide additional parking. Seconded by Commissioner Arbuckle. Ayes – All The motion passed. This item goes to the city council on December 9, 2013. J2, Attachment 10 Council Packet Page Number 169 of 206 November 26, 2013 Community Design Review Board Meeting Minutes 1 MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, NOVEMBER 26, 2013 1. DESIGN REVIEW a. Approval of a Conditional Use Permit Revision and Design Plans for Agropur, 2080 Rice Street i. Jim Schultz, Agropur addressed the board, gave the presentation and answered questions of the board. Boardmember Shankar moved to approve the plans date-stamped October 31, 2013, for the proposed tank room addition to Agropur, located at 2080 Rice Street. Approval is subject to the following conditions: 1. The materials and color of the proposed tank room addition shall match the exterior materials and color of the contiguous part of the existing building. 2. The applicant shall comply with all requirements of the assistant fire chief and building official. 3. The applicant shall comply with all requirements of the city’s engineering department. Seconded by Boardmember Kempe. Ayes – All The motion passed. J2, Attachment 10 Council Packet Page Number 170 of 206 MEMORANDUM TO: Charles Ahl, City Manager FROM: Tom Ekstrand, Senior Planner Melinda Coleman, Assistant City Manager DATE: December 2, 2013 SUBJECT: Approval of a Parking Reduction for Maplebrook Pet Care Center, 2811 White Bear Avenue Introduction Dr. Kristina Andrusko-Bipes, of the Maplebrook Pet Care Center, 2811 White Bear Avenue, is requesting that the city council approve a parking reduction. She would like to remove two parking spaces and install a rain water garden in this location. The applicant feels they do not need these spaces for their clinic’s parking needs and the rain water garden will resolve an erosion problem. She is working with the Watershed District on this project. Refer to the attached letter drawings from the applicant. Background June 12, 1995: The city council approved the plans for this building and site, then the Maplewood Pet Center, another owner. The council also approved a parking reduction waiver to allow 18 parking spaces rather than 25 spaces which code required. The developer was required to provide proof-of-parking for seven additional spaces. Discussion The city council had required 18 parking spaces. Over time, this number has reduced to 17. Because the site already has one space less than the city council originally required, the applicant is essentially requesting a reduction of three more parking spaces. There is not room for any proof-of-parking spaces due to the grade on the site. The building and parking lot are on high ground. The rest of the site drops to low ground on the south. Staff agrees that the veterinarian clinic can function with 15 parking stalls; therefore, the loss of two more spaces would not be a problem for them. The problem is that, with no room available on site for additional parking spaces to be added, the site may end up with a parking shortage for a future business. J3 Council Packet Page Number 171 of 206 Staff feels, though, that it is worth the minimal risk of a possible parking shortage by assisting the applicant to improve the drainage on their site. Rain water gardens serve not just as a means to control runoff but are very attractive landscaped elements that enhance a property. Staff’s suggestion is to allow the parking reduction to 15 spaces, but should a parking shortage develop in the future, the applicant or future owner, may be required to attain the right to park on the abutting parking lot to the south (subject to that property owner’s approval) or restore the proposed rain water garden back to two parking spaces. Trash Enclosure Required Staff observed that the pet care center did not have a trash enclosure for the two dumpsters they had. To comply with city ordinance, the applicant needs to provide a trash enclosure as code requires. This is required by code whether they proceed with the rain water garden project or not. Commission Actions November 26, 2013: The community design review board recommended approval of the proposed parking reduction with the staff recommendation. Budget Impact None. Recommendation Approve the parking reduction to allow 15 parking spaces at the Maplebrook Pet Care Center, located at 2811 White Bear Avenue. This parking reduction is based on the following reasons: 1. The pet care center does not need more than the proposed 15 parking spaces for their staff and customers. 2. By reducing the number of parking spaces to 15, the property owner can resolve an erosion problem by installing a rain water garden in the parking lot. If a parking shortage develops, the property owner shall restore parking to the area planned for the new rain water garden or seek to use parking from an adjacent or nearby parking lot. J3 Council Packet Page Number 172 of 206 3. The property owner shall construct a trash enclosure to contain and conceal their two dumpsters as required by city code. The property owner shall work with staff for approval of the design which must be compatible with the building and must have a closeable gate which also conceals the dumpsters. The trash enclosure shall be constructed even if the rain water garden project does not take place. The trash enclosure shall be constructed by May 30, 2014. Attachments 1. Location Map 2. Zoning Map 3. Aerial Photo 4. Site Plan 5. Applicant’s Letter of Request dated September 14, 2013 6. Rain Garden Details 7. CDRB Draft Minutes dated November 26, 2013 p:2S\Maplebrook Pet Care Center\Maplebrook Parking Reduction Request CC Report 12 13 te J3 Council Packet Page Number 173 of 206 J3, Attachment 1 Council Packet Page Number 174 of 206 J3, Attachment 2 Council Packet Page Number 175 of 206 J3, Attachment 3 Council Packet Page Number 176 of 206 J3, Attachment 4 Council Packet Page Number 177 of 206 J3, Attachment 5 Council Packet Page Number 178 of 206 J3, Attachment 6 Council Packet Page Number 179 of 206 J3, Attachment 6 Council Packet Page Number 180 of 206 November 26, 2013 Community Design Review Board Meeting Minutes 1 MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, NOVEMBER 26, 2013 1. DESIGN REVIEW a. Approval of a Parking Reduction for Maplebrook Pet Care Center, 2811 White Bear Avenue i. Planner, Mike Martin gave the report and answered questions of the board. Boardmember Shankar moved to approve the parking reduction to allow 15 parking spaces at the Maplebrook Pet Care Center, located at 2811 White Bear Avenue. This parking reduction is based on the following reasons: 1. The pet care center does not need more than the proposed 15 parking spaces for their staff and customers. 2. By reducing the number of parking spaces to 15, the property owner can resolve an erosion problem by installing a rain water garden in the parking lot. If a parking shortage develops, the property owner shall restore parking to the area planned for the new rain water garden or seek to use parking from an adjacent or nearby parking lot. 3. The property owner shall construct a trash enclosure to contain and conceal their two dumpsters as required by city code. The property owner shall work with staff for approval of the design which must be compatible with the building and must have a closeable gate which also conceals the dumpsters. The trash enclosure shall be constructed even if the rain water garden project does not take place. The trash enclosure shall be constructed by May 30, 2014. Seconded by Boardmember Kempe. Ayes – All The motion passed. J3, Attachment 7 Council Packet Page Number 181 of 206 J4 MEMORANDUM TO: Charles Ahl, City Manager FROM: Karen Guilfoile, City Clerk DATE: December 4, 2013 SUBJECT: Approval of an Off-Sale Intoxicating Liquor License for 61 Liquors, 2700 Maplewood Drive Introduction Eric Scott Atzmiller has submitted an application for an off-sale intoxicating liquor license for The Front Crew, LLC, doing business as 61 Liquors, located at 2700 Maplewood Drive. Background A background check has been conducted on Eric Atzmiller, the sole proprietor and manager of 61 Liquors; nothing has been indentified that would prohibit him from holding this license. City Staff have met with Mr. Atzmiller to discuss measures to eliminate the sale of alcoholic beverages to underage persons, general security and retail crime issues, and the Maplewood liquor ordinances. Budget Impact None Recommendation It is recommended that the City Council approve an off-sale intoxicating liquor license for The Front Crew, LLC, doing business as 61 Liquors, at 2700 Maplewood Drive. Attachments None Council Packet Page Number 182 of 206 K1 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Karen Guilfoile, Citizen Services/Communications Director DATE: December 3, 2013 SUBJECT: Approval of Bid for Printing Services for the Maplewood Monthly and Additional City Publications Introduction At the October 28, 2013 city council meeting, council approved a Request for Proposal for publishing and printing services for City Publications. The RFP was sent to numerous printers in the metro and surrounding areas on October 31, 2013; and an Advertisement for Bid was published in the Lillie News on November 6, 2013. The RFP bid was to cover the time period of January 1, 2014 through December 31, 2015. Major details of the bid specifications include printing and mailing services for the following: Printing of the Maplewood Monthly 24 times (12 times in 2014 and 12 times in 2015), 12 pages per issue with 22,907 copies printed each time. Printing of the Maplewood Seasons 8 times (4 times in 2014 and 4 times in 2015) and inserted into the Maplewood Monthly. Each issue will consist of 4 pages with 22,907 copies printed each time. Printing of the Residents Guide 2 times (1 time in 2014 and 1 time in 2015) with approximately 50 pages and 22,907 copies printed each time. Printing of the Maplewood Parks and Recreation brochure 8 times (4 times in 2014 and 4 times in 2015) consisting of 28 pages with 22,907 copies printed 6 times and 500 copies printed 2 times. Background Bids were received from Lillie Newspaper and Nystrom Publishing Company and were opened on November 25, 2013. Both bidders submitted their bids on the tally sheets provided in the bid package. See Attachment 1 and Attachment 2. Subsequent to staff opening and recording the amounts listed on the tally sheets at the bid opening, staff received an email from Paul Mock (see Attachment 3) representing Lillie Newspaper requesting that a lower bid amount of $404,289 be recorded. This amount was submitted in the bid package as a “high” “low” bid (see Attachment 3). The RFP did not request a “high” “low” bid, so the amount recorded was what Lillie News submitted on the tally sheet that was provided. Council Packet Page Number 183 of 206 K1 The bids amounts received follow: Nystrom Publishing Company, Inc. $350,388.30 Lillie Newspaper $441,289.00 If the council were to consider the request as suggested in the email from Mr. Mock, the Lillie Newspaper bid would be $404,289. A Print Bid Addendum (see Attachment 4) was submitted by Lillie News. This was not requested as part of the RFP process. Budget Impact City publications are a directive of the City Council. Due to the increase of publications planned over the next two years, the current 2014 budget will not cover all the costs proposed in this contract. Staff will be putting together a listing of budget adjustments necessary to cover this contract for future Council review. The additional costs will also be factored into the 2015 budget. Recommendation After review of the bids, it is recommended that the bid be awarded to Nystrom Publishing Company, Inc. in the amount of $350,388.30 for publishing, printing and postage beginning January 1, 2014 through December 31, 2015 for the Maplewood Monthly, Maplewood Seasons, Residents Guide, and Maplewood Parks & Recreation brochures. Attachments 1. Bid tally sheet from Lillie News 2. Bid tally sheet from Nystrom Printing 3. Email from Paul Mock 4. Print bid addendum from Lillie News Council Packet Page Number 184 of 206 K1, Attachment 1 Council Packet Page Number 185 of 206 K1, Attachment 1 Council Packet Page Number 186 of 206 K1, Attachment 2 Council Packet Page Number 187 of 206 K1, Attachment 2 Council Packet Page Number 188 of 206 K1, Attachment 3 Council Packet Page Number 189 of 206 K1, Attachment 3 Council Packet Page Number 190 of 206 K1, Attachment 3 Council Packet Page Number 191 of 206 K1, Attachment 4 Council Packet Page Number 192 of 206 K1, Attachment 4 Council Packet Page Number 193 of 206 K1, Attachment 4 Council Packet Page Number 194 of 206 K1, Attachment 4 Council Packet Page Number 195 of 206 K1, Attachment 4 Council Packet Page Number 196 of 206 M1 MEMORANDUM TO: City Council FROM: Charles Ahl, City Manager DATE: December 4, 2013 SUBJECT: Council Meeting Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcement of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Events 1. Tour of 3M Facilities – December 19th at 5pm Upcoming Agenda Items & Work Session Schedule 1. December 23rd Council Meeting Moved to December 19th at 7:00pm 2. Presentation by Ramsey County Sheriff Matt Bostrom, December 19th 3. Last meeting reception for Rebecca Cave and Will Rossbach – December 19th 4. City Hall & 1902 Closing at 1:30pm on December 24th & 31st for Christmas Eve and New Years Eve. 5. Swearing in of Police Officers – January 6th 6. Swearing in of new Mayor and Council Members – January 6th Budget Impact None. Recommendation No action required. Attachments None. Council Packet Page Number 197 of 206 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Shann Finwall, AICP, Environmental Planner DATE: December 3, 2014 SUBJECT: 2013 Sustainability Report Introduction Sustainability is described as meeting the needs of the present without compromising the ability of future generations to meet their own needs. Local governments are in a unique position to implement and influence sustainability by the policies they set, by the approaches they use in city operations, and by the promotion of sustainability through city-wide education. For this reason, local governments should lead by example. Over the years Maplewood has made strides toward leadership in sustainability through various programs and educational opportunities that reduce emissions and pollution. Maplewood does this by promoting recycling, implementing stormwater best management practices in developments and street projects, practicing sustainable City operations, and offering environmental programming at the Maplewood Nature Center, to name a few. Another important aspect of sustainability is setting and reporting on sustainability goals. The City has a number of methods for setting goals including Comprehensive Planning, Capital Improvement Plans, Budgets, Council Retreats, and Commission Goal Setting. The Annual Sustainability Report allows the City to report on the progress of those goals. Discussion Environmental and Natural Resources Commission The Environmental and Natural Resources Commission is charged with developing and promoting sustainable practices for City policies and procedures. In 2013 the Commission worked on the following environmental issues: 1. Environmental Assessment Worksheet for the Proposed 3M Research and Development Building 2. Annual Review of the Maplewood Residential Recycling Program 3. Review of the Arkwright-Sunrise Area Street Improvements 4. Wetland and Shoreland Ordinance Variance Requests for a Swimming Pool – 660 Eldridge Avenue East 5. Annual Review of the Maplewood Trash Program 6. Regional Indicators Initiative 7. Environmental Utility Fee Credit 8. Spring Clean Up (April 20) 9. Metro Cities Environmental Commissions Meeting (May 14) M2 Council Packet Page Number 198 of 206 10. National Pollutant Discharge Elimination System Phase II and MS4 Permit Annual Report 11. Screening of A Chemical Reaction and Facilitated Discussion on Lawn Chemical Use by Julia Earl 12. Capital Improvement Plan for 2014 - 2018 13. Waterfest (June 1) 14. Subsurface Sewage Treatment Systems Ordinance 15. Review of Maplewood Turf Plan and Pesticide Use on Parks and Public Lands 16. National Night Out (August 6) 17. Tree Policies – Updates to Tree Ordinance and Policies 18. Wetland Buffer Waiver for the Maplewood Fire Station No. 1 – McKnight Road South of Minnehaha Avenue 19. Recycling Composite Study (October 12) 20. Update on Green Building Code 21. Maplewood Recycling Program – Recycling Contract and Recycling Carts Minnesota Green Step Cities Overview of Program GreenStep Cities is an assistance program for all Minnesota cities that supports and recognizes implementation of 28 sustainable development best practices. The best practices focus on cost savings and energy use reductions that lead cities beyond compliance and encourage a culture of innovation. Cities that implement a minimum number of best practices will be recognized as a GreenStep City. Best practices are organized into five categories including buildings and lighting, land use, transportation, environmental management, economic and community development. Maplewood Participation The City of Maplewood has been participating in the Minnesota GreenStep Cities program since December 2010. There are currently 57 other cities participating in the program. GreenStep City Awards The program outlines four “Steps” of recognition: Step One – pass a resolution authorizing the city to participate in the program, register, and provide details of best practices accomplished; Step Two – implement at least 8 best practices; Step Three – implement at least 16 best practices; Step Four – this recognition step is still being refined by the GreenStep Cities steering committee but is said to add benchmarking requirements to better track sustainability goals. During the June League of Minnesota Cities Conference, the City of Maplewood had the honor of being recognized as a Step Three Minnesota GreenStep City for completing 22 of the 28 sustainability best practices. The City will continue to work toward implementing and updating best practices in 2014. Milestone – Living Streets Policy The GreenStep Cities advisors awarded Maplewood three stars for the implementation of best practice #11 – Complete Green Streets. The Maplewood Living Streets Policy, adopted in January 2013, is an approach to street design that strives to balance functional elements 2 M2 Council Packet Page Number 199 of 206 (pavement, vehicles, utilities) with sustainable/green elements (pedestrians, bicycles, stormwater quality, landscaping), and the needs of the neighborhood and community. Living Streets considers all factors of a project and develops the most appropriate solution for the neighborhood and community as a whole. The goals of Living Streets in Maplewood are to: raise the quality of stormwater, calm traffic, enhance walking and biking conditions, promote the urban forest, ensure cost-effectiveness and practicality, and improve aesthetics. In 2012 the Bartelmy-Meyer street improvement project was the first project constructed under the Living Streets guidelines. The project included: • reconstruction of two miles of residential roads, • a reduction in road width from 30 feet to 24 feet, • pavement reduced by 1 acre, • 34 rain gardens and 1 regional filtration basin (approx. 19,000 s.f.) • 3 miles of draintile pipes • 200 street trees installed – 6 species • 1.5 miles of sidewalks • overall project captures the first 1 inch of runoff from 5.5 acres of impervious surfaces The City of Maplewood is currently working on the design of the second Living Streets project scheduled to be constructed in 2014. This project will apply Living Streets design concepts to both the Arkwright-Sunrise neighborhood and to County Road B, between Interstate 35E and Edgerton Street. Green Building Code On September 23, 2013, the Maplewood City Council adopted the Maplewood Green Building Code. The goal of the code is to safeguard the environment, public health, safety and general welfare through the establishment of requirements to reduce the negative impacts and increase the positive impacts of the built environment on the natural environment and building occupants. The code will be mandatory for all City-financed buildings and can be used as a model for private buildings. Maplewood was the first City in the country to adopt a Green Building Code based on the 2012 International Green Construction Code (IgCC). Natural Resources Maplewood made progress on several natural resources projects in 2013. City staff and its partners will meet a milestone in December and close on the 70-acre Fish Creek parcel. Our partner Great River Greening led tree planting and buckthorn removal projects at the site, including a successful buckthorn hauling event with over 120 volunteers. Buckthorn removal was also done at the Maplewood Nature Center, Joy Park, and Vista Hills Park. The Public Works department picked up 35 cubic yards of buckthorn from residents that signed up for Maplewood’s annual buckthorn curbside pickup. A contractor began the prairie restoration at Gladstone Savanna, work which will continue into 2014. Citizen monitoring programs continued including the Invasive Plant Patrol, Frog Monitoring, and Neighborhood Preserve Monitoring. Deer hunts were conducted on four City-owned sites in conjunction with the county and Metro Bow Hunters Resource Base. The City continues to meet requirements to maintain its status as a Tree City USA. 3 M2 Council Packet Page Number 200 of 206 Environmental Recognition American Public Works Association – 2013 Sustainability Practices Award The American Public Works Association acknowledged the City’s leadership in sustainability by awarding Maplewood the 2013 National Sustainability Practices Award. This prestigious national award recognizes Maplewood’s contributions to promoting sustainability City-wide through planning, infrastructure investment, design standards, education, and daily operations in an environmentally and socially responsible way. During the award it was noted that Maplewood’s ability to influence change and lead a sustainable approach to infrastructure replacement and operations is driven by a culture that has become ingrained into Maplewood’s identity. The success is the result of support from all levels of the community including elected officials, management, staff, and citizens. Ramsey-Washington Metro Watershed District - Innovation in Government Award The City of Maplewood was selected by the Ramsey-Washington Metro Watershed District to receive the first ever “Innovation in Government” Award. The award recognizes the implementation of the Living Streets Project in 2012 in the Bartelmy-Meyer neighborhood and the adoption of the City’s Living Streets Policy in 2013. The Living Streets design concept revolve around the of narrowing roads, slowing traffic, adding boulevard trees, installing rain gardens, and constructing sidewalks/trails to improve safety of pedestrians and bicyclists. The City is one of the first cities in Minnesota to adopt a Living Streets policy and to implement a Living Streets project. Green Team The Green Team is made up of a group of staff who work together on environmental and sustainability issues at a City operation level. The Green Team acts as the steering committee for the GreenStep Cities program. In addition to working on sustainable City operations, the Green Team is focusing on department challenges in 2013. [Green Brackets] is the name of this challenge and it is designed to involve all employees in the City’s sustainability efforts. Each department chose a sustainability goal that will reduce energy and/or reduce waste in City operations. The goal should be: • Realistic: The intent is to have achieved our goals by the end of November 2013. The goals need to be something realistic that can be achieved in that timeline. • Specific: The goal should be specific and involve an effort or awareness from all employees. • Measurable: To ensure success of a goal, it needs to be measurable. Department challenges are outlined in the attached Green Brackets Report (Attachment 1). Sustainable City Operations Sustainable City operations include the act of planning and carrying out the City’s day-to-day work with full consideration of how environmental factors affect long-term goals. It means eliminating waste, lowering long-term maintenance and operating costs, and improving the work 4 M2 Council Packet Page Number 201 of 206 environment and the community. It also translates into good economic sense. Following are a few examples of the City’s ongoing efforts to create more sustainable City operations. Fleet Management The City has updated the Mangers Plus and Phoenix software systems to better utilize capabilities and communicate. We also continue to right-size the fleet. These changes have translated into planned reduction in diesel and gas quantity purchases for 2014 as the older, more inefficient vehicles are retired along with underutilized vehicles. The software system is also able to interpret when vehicles may not be running at full efficiency, sending a red flag that service is needed. Stormwater In 2013 the City partnered with Ramsey-Washington Metro Watershed District to create a holistic pond dredging plan district-wide. In 2014, the pond located on the City Hall Campus (Wicklander Pond) will be dredged. This will help address water quality for the downstream impaired water body (Wakefield). Preliminary testing shows about 7,000 cubic-yards may need to be scraped off the bottom of the pond, leaving the water capacity and quality restored it its original design conditions. The watershed district is covering the cost of the design and inspection, with the City covering the construction costs. GIS Mapping System Throughout 2013 the Public Works and IT Departments have been working together to grow and improve the City’s GIS mapping system. The goal of this project is to improve accessibility to the City’s GIS mapping through computers and mobile devices. This will decrease the dependency on paper maps and the need to print paper record drawings. Additionally, the efficiency of City employees will be increased by having instant access to this information in the field and alleviating the need to drive back to the City for access. Education Nature Center The Nature Center’s mission is to enhance awareness and understanding of land, water, and wildlife resources; to empower the community to become stewards of the environment. The naturalists at the Maplewood Nature Center offer environmental education programming throughout the year. Programs are designed for adults and family education, as well as school groups, preschools, scouts, and birthday parties. Service learning, such as planting many of the City’s large rain gardens, is an important component of many of the programs. The Nature Center is also a resource. Visitors can access the nature library to identify a bird, or browse through the interactive exhibits and informational handouts to learn more about local ecology, buckthorn removal, and native landscaping. The Nature Center participates in sustainability projects for the City including submitting articles for the Seasons environmental newsletter, working with the City's Rain Garden Program, conducting tree disease education, administering the Tree Rebate Program, and participating in the City’s Green Team. The Community Gardens are also coordinated by Nature Center staff. 5 M2 Council Packet Page Number 202 of 206 Environmental Insert - Seasons The City publishes a quarterly environmental newsletter called Seasons. Each quarter the Seasons focuses on important environmental topics designed to educate, inspire, and promote sustainability City-wide. Summary Maplewood is in a unique position to implement and influence sustainability by the policies we set, by the approaches we use in City operations, and by the promotion of sustainability through City-wide education. The City should continue to strive to be a leader in the area of sustainability. Budget Impact Reducing energy use and pollution through sustainable practices helps the City save money in addition to meeting our environmental goals. Recommendation Review the information provided in the annual sustainability report and offer comments and feedback. Attachment 1. Green Brackets Report Links 1. Maplewood 2030 Comprehensive Plan: www.ci.maplewood.mn.us/index.aspx?nid=567 2. Maplewood Green Team: www.ci.maplewood.mn.us/sustainability 3. Winter 2013/2014 Seasons: http://www.ci.maplewood.mn.us/DocumentCenter/View/9122 4. Minnesota GreenStep Cities: http://greenstep.pca.state.mn.us/ 5. American Public Works Association: http://www.apwa.net/ 6. Maplewood Nature Center: www.ci.maplewood.mn.us/nc 6 M2 Council Packet Page Number 203 of 206 [Green Brackets] Final Reports Summary of Green Team 2013 Department Challenges 2013 Green Team Goal – Green Brackets In addition to working on sustainable City operations, the Green Team is focused on department challenges in 2013. [Green Brackets] is the name of the challenge and was designed to involve all employees in the City’s sustainability efforts. Each department chose a sustainability goal that would reduce energy and/or reduce waste in City operations. The goal should be: • Realistic: Implementation of goals should be complete by the end of November 2013. • Specific: The goal should be specific and involve an effort or awareness from all employees. • Measurable: To ensure success of a goal, it needs to be measurable. Green Brackets Reports Following is a summary of each Department’s Green Bracket challenge. Building Operations: Retrofitting buildings to be energy efficient. City Manager: Paper reduction and promotion of sustainable events. The City Manager’s Office is reducing paper by – reducing City Council packets where feasible, use of the City Intranet and e-mails for form distribution, minimizing paper packets for open enrollment, and utilizing digital filing to reduce copies. During City Council or City employee events, the City Manager’s office uses recyclable and compostable products for food service where feasible. Community Development: Reduction of paper use. The Community Development Department is reducing paper by - reducing paper commission packets where feasible, reducing multiple copies of paper permits generated to customer and county, set computers to double-sided printing, scan all building and land use permits, reduce or eliminate paper during meetings where feasible, reduce or eliminate printing of e-mails where feasible, work with IT on system for online permits, review land use permits to ensure we are asking for only the number of paper copies needed. These combined efforts have drastically decreased paper use within the department. Finance: Composting. The Finance Department installed and maintained a compost bin for the City Hall lunch room. Once or twice weekly the department empties the kitchen compost bin full of organic food scraps into the backyard compost bin. Compost material will be used in City Hall gardens. 1 M2, Attachment 1 Council Packet Page Number 204 of 206 Citizen Services: Reusable bag education and plastic bag recycling. The Citizen Services Department distributed reusable shopping bags to its employees and education on reuse and recycling. Over a two-month period the department promoted plastic bag recycling and collected over 40 pounds of plastic bags which will be recycled and kept out of the waste stream. Fire Department: Increased recycling efforts and a concentration on the City’s no idling policy. The Fire Department has conducted an assessment of recycling containers at its three fire stations and added bins where necessary, which has increased recycling at the stations. The Fire Department continues its efforts in following the City’s no idling policy for all of the department vehicles. Additionally, with the purchase of the next ambulance the Fire Department will be moving away from diesel-fuel to gasoline-fuel ambulances. Based on research the new gasoline ambulance should reduce the Fire Department’s carbon footprint compared to that of the diesel engine. In 2014 the Fire Department will be overseeing the construction of the new fire station on 3M property. The new station will be a constructed following the new Green Building guidelines. IT Department: Reduce e-waste and energy use by minimizing personal printing devices, ensuring all new equipment is Energy Star rated, and running 80 percent of servers virtually. Park Department: Parks: Increase participation in Adopt-a-Park program. Community Center: Plastic water bottle reduction program. The Community Center has installed water bottle fillers on all drinking fountains. An educational campaign is planned to include signage above water bottle fillers, purchase and sale or giveaway of Maplewood Community Center water bottles at Subway and special events. Nature Center: Solar charging station for small electronics. Police Department: Paper reduction. The majority of paper used in the Police Department is for the retention, maintenance, and dissemination of police records. Steps have been taken to reduce the amount of paper that is copied and printed by simply working directly on the computer and utilizing e-mails rather than faxes. In the beginning of 2014, the Police Department is eager to roll-out paperless processing and storage of all police case files and department records, which will reduce paper use substantially. Public Works Department: Aerosol can recycling and sustainable operations. The survey crew goes through hundreds of spray paint cans per season. This year they began recycling all aerosol cans. The Public Works Department has added the Green Team as an agenda item to all staff meetings. Staff works together as a team during meetings to come up with sustainable solutions to City operations. Sustainable operations currently in the works include collecting roof water from the 1902 Building for street sweeping operations and stormwater irrigation systems. 2 M2, Attachment 1 Council Packet Page Number 205 of 206 M3 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Karen Guilfoile, Director Citizen Services & Communications SUBJECT: Report on Swearing in Ceremony on January 6, 2014 DATE: December 3, 2013 INTRODUCTION State Statute §412.02 Subd. 2 states: Terms of elective officers shall commence on the first Monday in January following the election at which the officer is chosen. In compliance with State Statute a swearing in ceremony will be held on January 6, 2014 at which time Mayor-Elect Slawik and Council-Elect Abrams and Juenemann will be sworn in. The ceremony will be held at the Maplewood Community Center in the banquet room at 5:00 p.m. and will be open to the public. In conjunction with the council swearing in ceremony, the oath of office will be administered to five new police officers. Also recognized and commissioned for duty will be Officer Joe Demulling’s new K-9 partner Brix. Staff is working with GTN to have the ceremony broadcast live and streamed on the city webpage. It will also be replayed on GTN. Refreshments will be served afterwards. Council Packet Page Number 206 of 206