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HomeMy WebLinkAbout2013 11-25 City Council Meeting PacketAGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, November 25, 2013 City Hall, Council Chambers Meeting No. 21-13 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE 1. Acknowledgement of Maplewood Residents Serving the Country. C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Before addressing the council, sign in with the City Clerk. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of November 14, 2013 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Approval of Resolution of Appreciation for Larry Durand - Planning Commission 2. Acceptance of 2013 Innovation in Government Award from Ramsey-Washington Metro Watershed District - Living Streets G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of Resolution Accepting Insurance Labor-Management Committee’s (LMC) Recommendations for Employee Insurance Benefits for 2014 3. Approval of Council Request for Ramsey County Support for the City’s Three 2014 Bonding Projects a. East Metro Regional Public Safety Training Center b. Tubman Facility c. Fish Creek Acquisition 4. Approval of Vendors for Maplewood Community Center Intoxicating Liquor License and Beverage Provider Services 5. Approval of Vendors for Maplewood Community Center Catering Services 6. Approval of Resolution for Final Payment and Acceptance of Project, Maplewood Dump Site Improvements, City Project 11-22 7. Approval for Fire Department to Purchase a Used Chevrolet Tahoe 8. Approval of Agreement for Computer-Aided Dispatch and Mobile Data Among and Between Ramsey County, the City of Maplewood and Other County-Based Governmental Units H. PUBLIC HEARINGS 1. Highway 36/English Street Interchange Improvements, Project 09-08 a. Assessment Hearing, 7:00 p.m. b. Resolution Adopting Assessment Roll I. UNFINISHED BUSINESS 1. Approval to Purchase Recycling Carts for the City’s Residential Recycling Program J. NEW BUSINESS 1. Approval of Resolution for 2014 Annual Liquor License Renewals 2. Approval of Agreement for Suburban Representation Selection Process to the Board of Water Commissioners 3. Approval of the 2014 SCORE Funding Grant Application 4. Approval of Resolution Adopting 2014 Assessment Rates, Public Works Permit Fees and Park Availability Charges K. AWARD OF BIDS None L. VISITOR PRESENTATIONS M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update 2. Pension Funding Report N. COUNCIL PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. E1 November 14, 2013 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Thursday, November 14, 2013 Council Chambers, City Hall Meeting No. 20-13 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Mayor Rossbach. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Will Rossbach, Mayor Present Robert Cardinal, Councilmember Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA N1 Video on Demand for Cities N2 Disability Forum N3 Election Comment N4 Parks System Plan Task Force N5 Pension Costs Councilmember Juenemann E. APPROVAL OF MINUTES moved to approve the agenda as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. 1. Approval of October 28, 2013 City Council Workshop Minutes Councilmember Juenemann 2. Approval of October 28, 2013 City Council Meeting Minutes moved to approve the October 28, 2013 City Council Workshop Minutes as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. Councilmember Juenemann noted that item N1 need to be changed to indicate the School District 623 and 624 both had a school board election and referendum question on the ballot. Council Packet Page Number 3 of 177 E1 November 14, 2013 City Council Meeting Minutes 2 Councilmember Koppen F. APPOINTMENTS AND PRESENTATIONS moved to approve the October 28, 2013 City Council Meeting Minutes as amended. Seconded by Mayor Rossbach Ayes – All The motion passed. 1. Approval of a Proclamation Establishing November 15, 2013, as America Recycles Day in Maplewood Mayor Rossbach read the proclamation establishing November 15, 2013 as America Recycles Day. Councilmember Juenemann moved to approve the Proclamation Establishing November 15, 2013 as America Recycles Day. Proclamation by the Mayor of Maplewood Establishing November 15, 2013 as America Recycles Day Whereas, Maplewood recognizes the importance of protecting and preserving our natural resources and adopting conscientious habits that will improve our daily lives and bring about a cleaner, safer, and more sustainable environment; and Whereas, although Maplewood residents have a high participation rate in the City’s recycling program, we must also continue to focus on other initiatives such as waste reduction, composting, the reuse of products and materials, and purchasing recycled products; and Whereas, by encouraging businesses, state agencies, nonprofit organizations, schools and individuals to celebrate America Recycles Day 2013, we can further promote recycling as an environmentally efficient and economically smart habit; and Whereas, state and community leaders can help encourage recycling by informing citizens about local recycling options, they can also help foster greater awareness of the need to expand collections programs by promoting the benefits of recycling investments for businesses; and Whereas, it is important that all Maplewood citizens become involved in recycling activities and learn more about the many recycled and recyclable products available to them as consumers; it is also fitting for Maplewood to celebrate America Recycles Day 2013 and take action by educating citizens about the recycling options available in our community; Now, therefore, I Mayor Rossbach, do hereby recognize November 15, 2013 as America Recycles Day. Seconded by Councilmember Koppen Ayes – All Council Packet Page Number 4 of 177 E1 November 14, 2013 City Council Meeting Minutes 3 The motion passed. 2. Resolution for Appointment to Commissions a. Environmental & Natural Resources b. Planning Commission c. Parks & Recreation Commission City Manager Ahl gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the Resolution to appoint candidates to the Planning Commission and Parks & Recreation Commission. Seconded by Councilmember Koppen Ayes – All The motion passed. Councilmember Juenemann moved to approve the Resolution to appoint Deborah Fideldy to the Environmental and Natural Resources Commission. Resolution13-11-997 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who have interviewed with the Maplewood City Council, to serve on the following commissions: Planning Commission - Yaya Diatta, term expires on 12/31/2016 : - Donn Lindstrom, term expires on 12/31/2014 - Rick Brandon, term expires on 4/30/2016 Parks & Recreation Commission: - Deborah Fideldy, term expires 9/30/2016 Environmental & Natural Resources Commission Seconded by Councilmember Koppen Ayes – All The motion passed. G. CONSENT AGENDA Councilmember Juenemann requested agenda items G8 and G9 be highlighted. Councilmember Juenemann moved to approve agenda items G1-G15. Council Packet Page Number 5 of 177 E1 November 14, 2013 City Council Meeting Minutes 4 Seconded by Councilmember Koppen Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 323,403.52 Checks # 90935 thru # 90975 dated 10/15/13 thru 10/22/13 $ 277,349.68 Disbursements via debits to checking account dated 10/21/13 thru 10/25/13 $ 1,086,482.21 Checks # 90976 thru # 91025 dated 10/23/13 thru 10/29/13 $ 381,987.44 Disbursements via debits to checking account dated 10/28/13 thru 11/01/13 $ 2,069,222.85 Total Accounts Payable PAYROLL $ 512,649.08 Payroll Checks and Direct Deposits dated 10/25/13 $ 821.50 Payroll Deduction check # 9989622 thru # 9989623 dated 10/25/13 $ 513,470.58 Total Payroll $ 2,582,693.43 GRAND TOTAL Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of Resolution Certifying Special Assessments for Unpaid Ambulance Bills Councilmember Juenemann moved to approve the resolution to certify $17,674.53 of unpaid ambulance bills for collection with 2014 property taxes which includes interest at the rate of ten percent on the total amount for one year. Resolution 13-11-998 RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following ambulance bills totaling $17,674.53 for collection with the taxes of said property owner for the year 2013, collectible in 2014, which included interest at the rate of ten percent (10%) on the total amount for one year. Council Packet Page Number 6 of 177 E1 November 14, 2013 City Council Meeting Minutes 5 Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval of Resolution Certifying Special Assessments for Unpaid Miscellaneous Charges Councilmember Juenemann 4. Approval of Resolution Certifying Special Assessments for Unpaid Trash Bills moved to approve the resolution to certify $23,622.34 of unpaid miscellaneous charges for collection with 2014 property taxes which includes interest at the rate of ten percent on the total amount for one year. Resolution 13-11-999 Resolved, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following miscellaneous charges totaling $23,622.34 for collection with the taxes of said property owner for the year 2013, collectible in 2014, which included interest at the rate of ten percent (10%) on the total amount for one year. Seconded by Councilmember Koppen Ayes – All The motion passed. Councilmember Juenemann 5. Approval of 2013 Budget Adjustments and Transfers to Close TIF Funds moved to approve the resolution to certify $45,672.18 of unpaid trash bills for collection with 2014 property taxes which includes interest at the rate of ten percent on the total amount for one year. Resolution 13-11-1000 Resolved, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following trash bills totaling $45,672.18 for collection with the taxes of said property owner for the year 2013, collectible in 2014, which included interest at the rate of ten percent (10%) on the total amount for one year. Seconded by Councilmember Koppen Ayes – All The motion passed. Councilmember Juenemann moved to approve a transfer of $1,008.44 from fund 426 (TIF 1-5) to fund 438 (TIF 1-9) and a transfer of $10,448.98 from fund 426 (TIF 1-5) to fund 414 (TIF 1-2); and direct the Finance Director to make the appropriate budget adjustments. Seconded by Councilmember Koppen Ayes – All The motion passed. Council Packet Page Number 7 of 177 E1 November 14, 2013 City Council Meeting Minutes 6 6. Approval of Resolution Adopting Ambulance Rates for 2014 Councilmember Juenemann 1. The updated ambulance rates with a 3% increase shall become effective beginning January 1, 2014, with rates set as follows: moved to approve the resolution authorizing ambulance rates for 2014. Resolution 13-11-1001 Adoption of the 2014 Ambulance Rates WHEREAS, the City of Maplewood has established ambulance rates, and WHEREAS, city staff has reviewed the ambulance rates. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: Non-transport $637.00 Basic life support $1,683.00 Advanced life support 1 $2,212.00 Advanced life support 2 $2,440.00 Charge per mile $21.84 2. The updated ambulance rates are approved for all related ambulance runs received on or after January 1, 2014. 3. The rates shown will be reviewed by staff on an annual basis with recommendations for revisions brought to the city council for consideration. Seconded by Councilmember Koppen Ayes – All The motion passed. 7. Approval of Additional Office Furniture for Police Department Expansion Project Councilmember Juenemann 8. Approval of Summary Ordinance for the Maplewood Green Building Program Ordinance moved to approve the Commercial Furniture Systems (CFS) – office furniture purchases and installation for Phase 1, 1A and 2 utilizing US Communities pricing not to exceed $27,750. Seconded by Councilmember Koppen Ayes – All The motion passed. Councilmember Juenemann moved to approve the Green Building Ordinance Summary Publication. Council Packet Page Number 8 of 177 E1 November 14, 2013 City Council Meeting Minutes 7 Seconded by Councilmember Koppen Ayes – All The motion passed. 9. Approval of Summary of the City of Maplewood’s First Annual Fall Clean Up Campaign Assistant City Manager/Community Development Director Coleman gave the staff report. Councilmember Juenemann 10. Approval of Planned Unit Development Review for the Metro Transit Park and Ride Parking Ramp, 1793 Beam Avenue moved to approve the summary of the first annual fall clean-up campaign. Seconded by Councilmember Koppen Ayes – All The motion passed. Councilmember Juenemann 11. Approval of Conditional Use Permit Review for Walser Automotive Used Car Sales and Vehicle Repair, 2590 Maplewood Drive moved to approve to review the conditional use permit for Metro Transit Park and Ride facility only if the applicant proposes a change or if a problem arises. Seconded by Councilmember Koppen Ayes – All The motion passed. Councilmember Juenemann 12. Approval of Conditional Use Permit Review for the Ramsey County Family Service Center, 2001 Van Dyke Street moved to approve to review the conditional use permit for used car sales and auto repair at 2590 Maplewood Drive only if the property owner proposes a change or expansion of these businesses or if a problem arises. Seconded by Councilmember Koppen Ayes – All The motion passed. Councilmember Juenemann moved to approve to review the conditional use permit for the Ramsey County Family Services Center again only if the property owner proposes a change or if a problem arises. Seconded by Councilmember Koppen Ayes – All The motion passed. Council Packet Page Number 9 of 177 E1 November 14, 2013 City Council Meeting Minutes 8 13. Approval of a Motor Fuel Station License for Arnie’s Market, 1690 McKnight Rd N, Suite A Councilmember Juenemann 14. Approval of 3M Land Donation, Easements, and Revised Developer Agreement Projects 12-14 and 12-15 moved to approve the Motor Fuel Station License for Arnie’s Market located at 1690 McKnight Road N, Suite A. Seconded by Councilmember Koppen Ayes – All The motion passed. Councilmember Juenemann 15. Approval of the Construction Grant Agreement East Metro Public Safety Training Center with the State of Minnesota Department of Public Safety moved to approve the 3M Land Donation, Easements and Revised Developer Agreement related to City Projects 12-14 and 12-15. Seconded by Councilmember Koppen Ayes – All The motion passed. Councilmember Juenemann H. PUBLIC HEARING moved to approve the construction grant for the East Metro Regional Public Safety Training Facility with the State of Minnesota Department of Public Safety. Seconded by Councilmember Koppen Ayes – All The motion passed. None I. UNFINISHED BUSINESS 1. Approval of Resolution Authorizing the Issuance and Awarding the Sale of General Obligation Refunding Bonds, Series 2013B Finance Director made the initial introduction. Terri Heaton from Springsted, Inc. reviewed the bond rating the City received and answered questions of the council. Councilmember Juenemann moved to approve the resolution for the Sale of General Obligation Refunding Bonds, Series 2013B. Resolution 13-11-1002 RESOLUTION ACCEPTING PROPOSAL ON THE COMPETITIVE NEGOTIATED SALE OF $3,700,000 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2013B, PLEDGING FOR THE SECURITY THEREOF SPECIAL ASSESSMENTS AND LEVYING A TAX FOR THE PAYMENT THEREOF Council Packet Page Number 10 of 177 E1 November 14, 2013 City Council Meeting Minutes 9 A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), hereby determines and declares that it is necessary and expedient to provide moneys for: 1. a current refunding of the City's $2,940,000 original principal amount of General Obligation Refunding Bonds, Series 2004A, dated April 1, 2004 (the "Prior 2004A Bonds"); and 2. a crossover advance refunding of the City's $13,010,000 General Obligation Improvement Bonds, Series 2004B, dated August 1, 2004 (the "Prior 2004B Improvement Bonds" and together with the Prior 2004A Bonds, the "Prior Bonds"); and B. WHEREAS, the Prior 2004A Bonds are callable on February 1, 2014 and on any date thereafter, at a price of par plus accrued interest, as provided in the Resolution adopted by the City Council on March 18, 2004 (the "Prior 2004A Bonds Resolution"), authorizing the issuance of the Prior 2004A Bonds; and C. WHEREAS, $1,905,000 of the principal amount of the Prior 2004B Improvement Bonds which matures or are subject to mandatory redemption on and after August 1, 2016, is callable on August 1, 2015 and any date thereafter, at a price of par plus accrued interest, as provided in the resolution, adopted by the City Council on July 22, 2004, authorizing the issuance of the Prior 2004B Improvement Bonds (the "Prior 2004B Improvement Bonds Resolution" and together with the Prior 2004A Bonds Resolution, the "Prior Resolutions"); and D. WHEREAS, the current refunding on February 1, 2014 (the "Call Date") of $1,755,000 aggregate prior amount of the Prior 2004A Bonds maturing on and after February 1, 2015 (the "Refunded 2004A Bonds"); and the partial crossover advance refunding on August 1, 2015 (the "Crossover Date") of the Prior 2004B Improvement Bonds maturing on and after August 1, 2018 (the "Refunded 2004B Improvement Bonds" and, together with the Refunded 2004A Bonds, the "Refunded Bonds"), is consistent with covenants made with the holders thereof, and is necessary and desirable for the reduction of debt service cost to the City; and E. WHEREAS, the City Council hereby determines and declares that it is necessary and expedient to issue $3,700,000 General Obligation Refunding Bonds, Series 2013B (the "Bonds" or individually, a "Bond"), pursuant to Minnesota Statutes, Chapter 475, to provide moneys for i. a current refunding of the Refunded 2004A Bonds; and ii. a partial crossover advance refunding of the Refunded 2004B Improvement Bonds; and F. WHEREAS, it is in the best interests of the City that the Bonds be issued in book-entry form as hereinafter provided; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: (a) Acceptance of Proposal. The proposal of Raymond James & Associates, Inc., Memphis, Tennessee (the "Purchaser"), to purchase the Bonds, in accordance with Council Packet Page Number 11 of 177 E1 November 14, 2013 City Council Meeting Minutes 10 the Terms of Proposal established for the Bonds, at the rates of interest hereinafter set forth, and to pay therefor the sum of $3,772,735.94, plus interest accrued to settlement, is hereby found, determined and declared to be the most favorable proposal received, is hereby accepted and the Bonds are hereby awarded to the Purchaser. The City Clerk is directed to retain the deposit of the Purchaser and to forthwith return to the unsuccessful bidders any good faith checks or drafts. 2. Bond Terms. (a) Original Issue Date; Denominations; Maturities. The Bonds shall dated as of the date of delivery, as the date of original issue, shall be issued forthwith on or after such date in fully registered form, shall be numbered from R-1 upward in the denomination of $5,000 each or in any integral multiple thereof of a single maturity (the "Authorized Denominations") and shall mature, without option of prepayment, on August 1 in the years and amounts as follows: Year Amount 2015 $250,000 2016 270,000 2017 260,000 2018 530,000 2019 935,000 2020 430,000 2021 440,000 2022 190,000 2023 195,000 2024 200,000 As may be requested by the Purchaser, one or more term Bonds may be issued having mandatory sinking fund redemption and final maturity amounts conforming to the foregoing principal repayment schedule, and corresponding additions may be made to the provisions of the applicable Bond(s). (b) Book Entry Only System. The Depository Trust Company, a limited purpose trust company organized under the laws of the State of New York or any of its successors or its successors to its functions hereunder (the "Depository") will act as securities depository for the Bonds, and to this end: (i) The Bonds shall be initially issued and, so long as they remain in book entry form only (the "Book Entry Only Period"), shall at all times be in the form of a separate single fully registered Bond for each maturity of the Bonds; and for purposes of complying with this requirement under paragraphs 6 and 11 Authorized Denominations for any Bond shall be deemed to be limited during the Book Entry Only Period to the outstanding principal amount of that Bond. (ii) Upon initial issuance, ownership of the Bonds shall be registered in a bond register maintained by the Bond Registrar (as hereinafter defined) in the name of CEDE & CO., as the nominee (it or any nominee of the existing or a successor Depository, the "Nominee"). Council Packet Page Number 12 of 177 E1 November 14, 2013 City Council Meeting Minutes 11 (iii) With respect to the Bonds neither the City nor the Bond Registrar shall have any responsibility or obligation to any broker, dealer, bank, or any other financial institution for which the Depository holds Bonds as securities depository (the "Participant") or the person for which a Participant holds an interest in the Bonds shown on the books and records of the Participant (the "Beneficial Owner"). Without limiting the immediately preceding sentence, neither the City, nor the Bond Registrar, shall have any such responsibility or obligation with respect to (A) the accuracy of the records of the Depository, the Nominee or any Participant with respect to any ownership interest in the Bonds, or (B) the delivery to any Participant, any Owner or any other person, other than the Depository, of any notice with respect to the Bonds, including any notice of redemption, or (C) the payment to any Participant, any Beneficial Owner or any other person, other than the Depository, of any amount with respect to the principal of or premium, if any, or interest on the Bonds, or (D) the consent given or other action taken by the Depository as the Registered Holder of any Bonds (the "Holder"). For purposes of securing the vote or consent of any Holder under this Resolution, the City may, however, rely upon an omnibus proxy under which the Depository assigns its consenting or voting rights to certain Participants to whose accounts the Bonds are credited on the record date identified in a listing attached to the omnibus proxy. (iv) The City and the Bond Registrar may treat as and deem the Depository to be the absolute owner of the Bonds for the purpose of payment of the principal of and premium, if any, and interest on the Bonds, for the purpose of giving notices of redemption and other matters with respect to the Bonds, for the purpose of obtaining any consent or other action to be taken by Holders for the purpose of registering transfers with respect to such Bonds, and for all purpose whatsoever. The Bond Registrar, as paying agent hereunder, shall pay all principal of and premium, if any, and interest on the Bonds only to the Holder or the Holders of the Bonds as shown on the bond register, and all such payments shall be valid and effective to fully satisfy and discharge the City's obligations with respect to the principal of and premium, if any, and interest on the Bonds to the extent of the sum or sums so paid. (v) Upon delivery by the Depository to the Bond Registrar of written notice to the effect that the Depository has determined to substitute a new Nominee in place of the existing Nominee, and subject to the transfer provisions in paragraph 11, references to the Nominee hereunder shall refer to such new Nominee. (vi) So long as any Bond is registered in the name of a Nominee, all payments with respect to the principal of and premium, if any, and interest on such Bond and all notices with respect to such Bond shall be made and given, respectively, by the Bond Registrar or City, as the case may be, to the Depository as provided in the Letter of Representations to the Depository required by the Depository as a condition to its acting as book-entry Depository for the Bonds (said Letter of Representations, together with any replacement thereof or amendment or substitute thereto, including any standard procedures or policies referenced therein or applicable thereto respecting the procedures and other matters relating to the Depository's role as book-entry Depository for the Council Packet Page Number 13 of 177 E1 November 14, 2013 City Council Meeting Minutes 12 Bonds, collectively hereinafter referred to as the "Letter of Representations"). (vii) All transfers of beneficial ownership interests in each Bond issued in book-entry form shall be limited in principal amount to Authorized Denominations and shall be effected by procedures by the Depository with the Participants for recording and transferring the ownership of beneficial interests in such Bonds. (viii) In connection with any notice or other communication to be provided to the Holders pursuant to this Resolution by the City or Bond Registrar with respect to any consent or other action to be taken by Holders, the Depository shall consider the date of receipt of notice requesting such consent or other action as the record date for such consent or other action; provided, that the City or the Bond Registrar may establish a special record date for such consent or other action. The City or the Bond Registrar shall, to the extent possible, give the Depository notice of such special record date not less than 15 calendar days in advance of such special record date to the extent possible. (ix) Any successor Bond Registrar in its written acceptance of its duties under this Resolution and any paying agency/bond registrar agreement, shall agree to take any actions necessary from time to time to comply with the requirements of the Letter of Representations. (x) In the case of a partial prepayment of a Bond, the Holder may, in lieu of surrendering the Bonds for a Bond of a lesser denomination as provided in paragraph 6 hereof, make a notation of the reduction in principal amount on the panel provided on the Bond stating the amount so redeemed. (c) Termination of Book-Entry Only System (ii) Upon termination of the services of the Depository as provided in the preceding paragraph, and if no substitute securities depository is willing to undertake the functions of the Depository hereunder can be found which, in the opinion of the City, is willing and able to assume such functions upon reasonable or customary terms, or if the City determines that it is in the best interests of the City or the Beneficial Owners of the Bond that the Beneficial Owners be able to obtain certificates for the Bonds, the Bonds shall no longer be registered as being registered in the bond register in the name of the Nominee, but may be registered in whatever name or names the Holder of the Bonds shall designate at that time, in accordance with paragraph 11. To the extent that the Beneficial . Discontinuance of a particular Depository's services and termination of the book-entry only system may be effected as follows: (i) The Depository may determine to discontinue providing its services with respect to the Bonds at any time by giving written notice to the City and discharging its responsibilities with respect thereto under applicable law. The City may terminate the services of the Depository with respect to the Bond if it determines that the Depository is no longer able to carry out its functions as securities depository or the continuation of the system of book-entry transfers through the Depository is not in the best interests of the City or the Beneficial Owners. Council Packet Page Number 14 of 177 E1 November 14, 2013 City Council Meeting Minutes 13 Owners are designated as the transferee by the Holders, in accordance with paragraph 11, the Bonds will be delivered to the Beneficial Owners. (iii) Nothing in this subparagraph (c) shall limit or restrict the provisions of paragraph 11. (d) Letter of Representations. The provisions in the Letter of Representations are incorporated herein by reference and made a part of the resolution, and if and to the extent any such provisions are inconsistent with the other provisions of this resolution, the provisions in the Letter of Representations shall control. 3. Allocation of Bonds to Prior 2004A Bonds and Prior 2004B Improvement Bonds; Allocation of Prepayments to Portions of Debt Service. The aggregate principal amount of $1,735,000 maturing in each of the years and amounts hereinafter set forth are issued to refund the Prior 2004A Bonds (the "Prior 2004A Bonds Refunding Portion"). The aggregate principal amount of $1,965,000 maturing in each of the years and amounts hereinafter set forth are issued to refund the Prior 2004B Improvement Bonds (the "Prior 2004B Improvement Bonds Refunding Portion"): Prior 2004A Bonds Refunding Year Prior 2004B Improvement Bonds Refunding Portion Portion 2015 $250,000 2016 250,000 $ 20,000 2017 240,000 20,000 2018 245,000 285,000 2019 250,000 685,000 2020 245,000 185,000 2021 255,000 185,000 2022 190,000 2023 195,000 2024 200,000 The Prior 2004A Bonds Refunding Portion is further allocated as follows: Special Assessment and Tax Levy Year Tax Levy Refunding Refunding Portion Portion 2015 $20,000 $230,000 2016 20,000 230,000 2017 240,000 2018 245,000 Council Packet Page Number 15 of 177 E1 November 14, 2013 City Council Meeting Minutes 14 2019 250,000 2020 245,000 2021 255,000 2022 2023 2024 4. Purpose; Refunding Findings. The Bonds shall provide funds for (i) current refunding of the Refunded 2004A Bonds (the "Current Refunding") and (ii) a partial crossover advance refunding of the Refunded 2004B Improvement Bonds (the "Crossover Refunding" and, together with the Current Refunding, the "Refundings"). It is hereby found, determined and declared that the Refundings are pursuant to Minnesota Statutes, Section 475.67. With respect to the Refunded 2004B Improvement Bonds, as of the Crossover Date there shall result a reduction in the present value of the dollar amount of the debt service to the City from a total dollar amount of $6,652,200.00 for the Prior 2004B Improvement Bonds to a total dollar amount of $6,481,812.50 for the Prior 2004B Improvement Bonds Refunding Portion of the Bonds computed in accordance with the provisions of Minnesota Statutes, Section 475.67, Subdivision 12. The dollar amount of such present value of the debt service for the Prior 2004B Improvement Bonds Refunding Portion of the Bonds is lower by at least three percent than the dollar amount of such present value of the debt service for the Prior 2004B Improvement Bonds as required by Minnesota Statutes, Section 475.67, Subdivision 12. 5. Interest. The Bonds shall bear interest payable semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing August 1, 2014, calculated on the basis of a 360-day year of twelve 30-day months, at the respective rates per annum set forth opposite the maturity years as follows: Maturity Year Interest Rate 2015 2.000% 2016 2.000 2017 2.000 2018 2.000 2019 2.000 2020 2.000 2021 2.500 2022 2.500 2023 2.500 2024 2.500 6. No Redemption 7. . The Bonds shall not be subject to redemption and prepayment prior to their stated maturity date. Bond Registrar. U.S. Bank National Association, in St. Paul, Minnesota, is appointed to act as bond registrar and transfer agent with respect to the Bonds (the "Bond Registrar"), and shall do so unless and until a successor Bond Registrar is duly appointed, all pursuant to any contract the City and Bond Registrar shall execute which Council Packet Page Number 16 of 177 E1 November 14, 2013 City Council Meeting Minutes 15 is consistent herewith. The Bond Registrar shall also serve as paying agent unless and until a successor paying agent is duly appointed. Principal and interest on the Bonds shall be paid to the registered holders (or record holders) of the Bonds in the manner set forth in the form of Bond and paragraph 13. 8. Form of Bond. The Bonds, together with the Bond Registrar's Certificate of Authentication, the form of Assignment and the registration information thereon, shall be in substantially the following form: UNITED STATES OF AMERICA STATE OF MINNESOTA RAMSEY COUNTY CITY OF MAPLEWOOD R-_________ $_________ GENERAL OBLIGATION REFUNDING BOND, SERIES 2013B Interest Rate Maturity Date Date of Original Issue CUSIP August 1, _________ , 2013 REGISTERED OWNER: CEDE & CO. PRINCIPAL AMOUNT: The City of Maplewood, Ramsey County, Minnesota (the "Issuer"), certifies that it is indebted and for value received promises to pay to the registered owner specified above, or registered assigns, in the manner hereinafter set forth, the principal amount specified above, on the maturity date specified above, without option of prior payment, and to pay interest thereon semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing August 1, 2014, at the rate per annum specified above (calculated on the basis of a 360-day year of twelve 30-day months) until the principal sum is paid or has been provided for. This Bond will bear interest from the most recent Interest Payment Date to which interest has been paid or, if no interest has been paid, from the date of original issue hereof. The principal of and premium, if any, on this Bond are payable upon presentation and surrender hereof at the principal office of U.S. Bank National Association, in St. Paul, Minnesota (the "Bond Registrar"), acting as paying agent, or any successor paying agent duly appointed by the Issuer. Interest on this Bond will be paid on each Interest Payment Date by check or draft mailed to the person in whose name this Bond is registered (the "Holder" or "Bondholder") on the registration books of the Issuer maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date"). Any interest not so timely paid shall cease to be payable to the person who is the Holder hereof as of the Regular Record Date, and shall be payable to the person who is the Holder hereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given to Bondholders not less than ten days prior to the Special Record Date. The principal of and premium, if any, and interest on this Bond are payable in lawful money of the United States of Council Packet Page Number 17 of 177 E1 November 14, 2013 City Council Meeting Minutes 16 America. So long as this Bond is registered in the name of the Depository or its Nominee as provided in the Resolution hereinafter described, and as those terms are defined therein, payment of principal of, premium, if any, and interest on this Bond and notice with respect thereto shall be made as provided in the Letter of Representations, as defined in the Resolution, and surrender of this Bond shall not be required for payment of the redemption price upon a partial redemption of this Bond. Until termination of the book-entry only system pursuant to the Resolution, Bonds may only be registered in the name of the Depository or its Nominee. No Optional Redemption. The Bonds of this issue (the "Bonds") are not subject to redemption and prepayment prior to their stated maturity dates. Issuance; Purpose; General Obligation. This Bond is one of an issue in the total principal amount of $3,700,000 (the "Bonds"), all of like date of original issue and tenor, except as to number, maturity, interest rate, and denomination, issued pursuant to and in full conformity with the Constitution and laws of the State of Minnesota and pursuant to a resolution adopted by the City Council on November 14, 2013 (the "Resolution"), for the purpose of providing funds sufficient for current and crossover advance refunding of certain outstanding general obligation bonds of the Issuer. This Bond is payable out of the General Obligation Refunding Bonds, Series 2013B Fund established by the Issuer pursuant to the Resolution. This Bond constitutes a general obligation of the Issuer, and to provide moneys for the prompt and full payment of its principal, premium, if any, and interest when the same become due, the full faith and credit and taxing powers of the Issuer have been and are hereby irrevocably pledged. Denominations; Exchange; Resolution. The Bonds are issuable solely in fully registered form in Authorized Denominations (as defined in the Resolution) and are exchangeable for fully registered Bonds of other Authorized Denominations in equal aggregate principal amounts at the principal office of the Bond Registrar, but only in the manner and subject to the limitations provided in the Resolution. Reference is hereby made to the Resolution for a description of the rights and duties of the Bond Registrar. Copies of the Resolution are on file in the principal office of the Bond Registrar. Transfer. This Bond is transferable by the Holder in person or by the Holder's attorney duly authorized in writing at the principal office of the Bond Registrar upon presentation and surrender hereof to the Bond Registrar, all subject to the terms and conditions provided in the Resolution and to reasonable regulations of the Issuer contained in any agreement with the Bond Registrar. Thereupon the Issuer shall execute and the Bond Registrar shall authenticate and deliver, in exchange for this Bond, one or more new fully registered Bonds in the name of the transferee (but not registered in blank or to "bearer" or similar designation), of an Authorized Denomination or Denominations, in aggregate principal amount equal to the principal amount of this Bond, of the same maturity and bearing interest at the same rate. Fees upon Transfer or Loss . The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of this Bond and any legal or unusual costs regarding transfers and lost Bonds. Treatment of Registered Owners. The Issuer and Bond Registrar may treat the person in whose name this Bond is registered as the owner hereof for the purpose of Council Packet Page Number 18 of 177 E1 November 14, 2013 City Council Meeting Minutes 17 receiving payment as herein provided and for all other purposes, whether or not this Bond shall be overdue, and neither the Issuer nor the Bond Registrar shall be affected by notice to the contrary. Authentication. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security unless the Certificate of Authentication hereon shall have been executed by the Bond Registrar. Qualified Tax-Exempt Obligation Date of Registration: ________________________ BOND REGISTRAR'S CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds described in the Resolution mentioned within. U.S. BANK NATIONAL ASSOCIATION St. Paul, Minnesota Bond Registrar By ____________________ Authorized Signature . This Bond has been designated by the Issuer as a "qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to happen and to be performed, precedent to and in the issuance of this Bond, have been done, have happened and have been performed, in regular and due form, time and manner as required by law, and that this Bond, together with all other debts of the Issuer outstanding on the date of original issue hereof and the date of its issuance and delivery to the original purchaser, does not exceed any constitutional or statutory limitation of indebtedness. IN WITNESS WHEREOF, the City of Maplewood, Ramsey County, Minnesota, by its City Council has caused this Bond to be executed on its behalf by the facsimile signatures of its Mayor and its Clerk, the corporate seal of the Issuer having been intentionally omitted as permitted by law. Registrable by: U.S. BANK NATIONAL ASSOCIATION Payable at: U.S. BANK NATIONAL ASSOCIATION CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA /s/ Facsimile Mayor ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to applicable laws or regulations: /s/ Facsimile Clerk Council Packet Page Number 19 of 177 E1 November 14, 2013 City Council Meeting Minutes 18 TEN COM - as tenants in common TEN ENT - as tenants by the entireties JT TEN - as joint tenants with right of survivorship and not as tenants in common UTMA - _____________ as custodian for _____________ (Cust) (Minor) under the _____________________ Uniform Transfers to Minors Act (State) Additional abbreviations may also be used though not in the above list. ___________________________________ ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto ________ the within Bond and does hereby irrevocably constitute and appoint ________ attorney to transfer the Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated:__________ Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: ___________________________ Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm having a membership in one of the major stock exchanges or any other "Eligible Guarantor Institution" as defined in 17 CFR 240.17 Ad-15(a)(2). The Bond Registrar will not effect transfer of this Bond unless the information concerning the transferee requested below is provided. Name and Address: ________________________________________ ________________________________________ ________________________________________ 9. Execution 10. . The Bonds shall be in typewritten form, shall be executed on behalf of the City by the signatures of its Mayor and Clerk and be sealed with the seal of the City; provided, as permitted by law, both signatures may be photocopied facsimiles and the corporate seal has been omitted. In the event of disability or resignation or other absence of either officer, the Bonds may be signed by the manual or facsimile signature of the officer who may act on behalf of the absent or disabled officer. In case either officer whose signature or facsimile of whose signature shall appear on the Bonds shall cease to be such officer before the delivery of the Bonds, the signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Authentication. No Bond shall be valid or obligatory for any purpose or be Council Packet Page Number 20 of 177 E1 November 14, 2013 City Council Meeting Minutes 19 entitled to any security or benefit under this resolution unless a Certificate of Authentication on such Bond, substantially in the form hereinabove set forth, shall have been duly executed by an authorized representative of the Bond Registrar. Certificates of Authentication on different Bonds need not be signed by the same person. The Bond Registrar shall authenticate the signatures of officers of the City on each Bond by execution of the Certificate of Authentication on the Bond and by inserting as the date of registration in the space provided the date on which the Bond is authenticated, except that for purposes of delivering the original Bonds to the Purchaser, the Bond Registrar shall insert as a date of registration the date of original issue of the date of delivery. The Certificate of Authentication so executed on each Bond shall be conclusive evidence that it has been authenticated and delivered under this resolution. 11. Registration; Transfer; Exchange Transfers shall also be subject to reasonable regulations of the City contained in . The City will cause to be kept at the principal office of the Bond Registrar a bond register in which, subject to such reasonable regulations as the Bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bonds and the registration of transfers of Bonds entitled to be registered or transferred as herein provided. Upon surrender for transfer of any Bond at the principal office of the Bond Registrar, the City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of registration (as provided in paragraph 10) of, and deliver, in the name of the designated transferee or transferees, one or more new Bonds of any Authorized Denomination or Denominations of a like aggregate principal amount, having the same stated maturity and interest rate, as requested by the transferor; provided, however, that no Bond may be registered in blank or in the name of "bearer" or similar designation. At the option of the Holder, Bonds may be exchanged for Bonds of any Authorized Denomination or Denominations of a like aggregate principal amount and stated maturity, upon surrender of the Bonds to be exchanged at the principal office of the Bond Registrar. Whenever any Bonds are so surrendered for exchange, the City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the Holder making the exchange is entitled to receive. All Bonds surrendered upon any exchange or transfer provided for in this resolution shall be promptly canceled by the Bond Registrar and thereafter disposed of as directed by the City. All Bonds delivered in exchange for or upon transfer of Bonds shall be valid general obligations of the City evidencing the same debt, and entitled to the same benefits under this resolution, as the Bonds surrendered for such exchange or transfer. Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or be accompanied by a written instrument of transfer, in form satisfactory to the Bond Registrar, duly executed by the Holder thereof or his, her or its attorney duly authorized in writing. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of any Bond and any legal or unusual costs regarding transfers and lost Bonds. Council Packet Page Number 21 of 177 E1 November 14, 2013 City Council Meeting Minutes 20 any agreement with the Bond Registrar, including regulations which permit the Bond Registrar to close its transfer books between record dates and payment dates. The Clerk is hereby authorized to negotiate and execute the terms of said agreement. 12. Rights Upon Transfer or Exchange. Each Bond delivered upon transfer of or in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Bond. 13. Interest Payment; Record Date. Interest on any Bond shall be paid on each Interest Payment Date by check or draft mailed to the person in whose name the Bond is registered (the "Holder") on the registration books of the City maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date"). Any such interest not so timely paid shall cease to be payable to the person who is the Holder thereof as of the Regular Record Date, and shall be payable to the person who is the Holder thereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given by the Bond Registrar to the Holders not less than ten days prior to the Special Record Date. 14. Treatment of Registered Owner. The City and Bond Registrar may treat the person in whose name any Bond is registered as the owner of such Bond for the purpose of receiving payment of principal of and premium, if any, and interest (subject to the payment provisions in paragraph 13) on, such Bond and for all other purposes whatsoever whether or not such Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected by notice to the contrary. 15. Delivery; Application of Proceeds. The Bonds when so prepared and executed shall be delivered by the Finance Manager to the Purchaser upon receipt of the purchase price, and the Purchaser shall not be obliged to see to the proper application thereof. 16. Funds and Accounts. There is hereby created a special fund to be designated the "General Obligation Refunding Bonds, Series 2013B Fund" (the "Fund") to be administered and maintained by the Finance Manager as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. In such records there shall be established accounts or accounts shall continue to be maintained as the case may be, of the Fund for the purposes and in the amounts as follows: (a) Payment Account. Proceeds of the sale of the Prior 2004A Bonds Refunding Portion in the amount of $1,755,000.00 shall be deposited in the Payment Account. On or prior to the Call Date, the Finance Manager shall transfer $1,755,000.00 of the Prior 2004A Bonds Refunding Portion of the Bonds from the Payment Account to the paying agent for the Prior 2004A Bonds, which sum is sufficient, together with other funds on deposit in the debt service fund for the Refunded 2004A Bonds, to pay the principal and any accrued interest due on the Prior 2004A Bonds on the Call Date. Any monies remaining in the Payment Account after payment of the Refunded 2004A Bonds shall be transferred to the Debt Service Subaccount. Council Packet Page Number 22 of 177 E1 November 14, 2013 City Council Meeting Minutes 21 (b) Escrow Account. The Escrow Account is established for the Refunded 2004B Improvement Bonds and shall be maintained as an escrow account with U.S. Bank National Association (the "Escrow Agent"), in St. Paul, Minnesota, which is a suitable financial institution within or without the State. $1,968,279.01 in proceeds of the sale of the Prior 2004B Improvement Bonds Refunding Portion of the Bonds shall be received by the Escrow Agent and applied to fund the Escrow Account or to pay costs of issuing the Bonds. $46,629.04 in proceeds of the sale of the Prior 2004A Bonds Refunding Portion shall be received by the Escrow Agent to pay costs of issuing the Bonds. Proceeds of the Prior 2004B Improvement Bonds Refunding Portion and the Prior 2004A Bonds Refunding Portion of the Bonds not used to pay costs of issuance or any Bond proceeds returned to the City are hereby irrevocably pledged and appropriated to the Escrow Account, together with all investment earnings thereon. The Escrow Account shall be invested in securities maturing or callable at the option of the holder on such dates and bearing interest at such rates as shall be required to provide sufficient funds, together with any cash or other funds retained in the Escrow Account, (i) to pay when due the interest to accrue on the Prior 2004B Improvement Refunding Portion of the Bonds to and including the Crossover Date; and (ii) to pay when called for redemption on the Crossover Date, the principal amount of the Refunded 2004B Improvement Bonds. The Escrow Account shall be irrevocably appropriated to the payment of (i) all interest on the Prior 2004B Improvement Bonds Refunding Portion of the Bonds to and including the Crossover Date, and (ii) the principal of the Refunded 2004B Improvement Bonds due by reason of their call for redemption on the Crossover Date. The moneys in the Escrow Account shall be used solely for the purposes herein set forth and for no other purpose, except that any surplus in the Escrow Account may be remitted to the City, all in accordance with the Escrow Agreement, by and between the City and Escrow Agent (the "Escrow Agreement"), a form of which is on file in the office of the Finance Manager. Any moneys remitted to the City upon termination of the Escrow Agreement shall be deposited in the Debt Service Account. (c) Debt Service Account (i) . There shall be maintained the following separate subaccounts in the Debt Service Account to be designated the "Improvement Debt Service Subaccount" and the "Tax Levy Debt Service Subaccount". There are hereby irrevocably appropriated and pledged to, and there shall be credited to the separate subaccounts of the Debt Service Account: Improvement Debt Service Subaccount. To the Improvement Debt Service Subaccount there is hereby pledged and irrevocably appropriated and there shall be credited: (1) after the Crossover Date, all uncollected special assessments pledged to the payment of the Prior 2004B Improvement Bonds; (2) After the Call Date, all uncollected special assessments pledged to the payment of the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds; (3) a proportionate share of any accrued interest received upon delivery of the Bonds; (4) any collections of all taxes heretofore or hereafter levied for the payment of the Prior 2004B Improvement Bonds and interest thereon and for the payment of the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds and interest thereon which are not needed to pay the Prior 2004B Improvement Bonds as a result of the Crossover Refunding and not needed to pay the Prior 2004A Bonds as a result of the current refunding; (5) all investment earnings on funds in the Improvement Debt Service Subaccount; and (6) any balance remitted to the City upon the termination of the Escrow Agreement; (7) any and all other moneys which are properly available and are appropriated by Council Packet Page Number 23 of 177 E1 November 14, 2013 City Council Meeting Minutes 22 the governing body of the City to the Improvement Debt Service Subaccount. The amount of any surplus remaining in the Improvement Debt Service Subaccount when the Prior 2004B Improvement Bonds Refunding Portion of the Bonds and interest thereon are paid and when the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds and interest thereon are paid shall be used consistent with Minnesota Statutes, Section 475.61, Subdivision 4. The moneys in the Improvement Debt Service Subaccount shall be used solely to pay the principal of and interest on the Prior 2004B Improvement Bonds Refunding Portion of the Bonds and the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Refunding Portion of the Bonds or any other bonds hereafter issued and made payable from the Fund. (ii) Tax Levy Debt Service Subaccount 17. . To the Tax Levy Debt Service Account there is hereby pledged and irrevocably appropriated and there shall be credited: (1) any collections of all taxes heretofore or hereafter levied or collected for the payment of the Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds and interest thereon which are not needed to pay the Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds as a result of the current Refunding; (2) all investment earnings on funds held in the Tax Levy Debt Service Subaccount; and (3) any and all other moneys which are properly available and are appropriated by the governing body of the City to the Tax Levy Debt Service Subaccount. The Tax Levy Debt Service Subaccount shall be used solely to pay the principal and interest and any premiums for redemption of the Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds and any other general obligation bonds of the City hereafter issued by the City and made payable from said account as provided by law. The moneys in the Debt Service Account shall be used solely to pay the principal of and interest on the Bonds or any other bonds hereafter issued and made payable from the Fund. No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire higher yielding investments or to replace funds which were used directly or indirectly to acquire higher yielding investments, except (1) for a reasonable temporary period until such proceeds are needed for the purpose for which the Bonds were issued, and (2) in addition to the above, in an amount not greater than the lesser of five percent of the proceeds of the Bonds or $100,000. To this effect, any proceeds of the Bonds and any sums from time to time held in the Fund (or any other City account which will be used to pay principal and interest to become due on the Bonds) in excess of amounts which under the applicable federal arbitrage regulations may be invested without regard as to yield shall not be invested in excess of the applicable yield restrictions imposed by the arbitrage regulations on such investments after taking into account any applicable "temporary periods" or "minor portion" made available under the federal arbitrage regulations. In addition, the proceeds of the Bonds and money in the Fund shall not be invested in obligations or deposits issued by, guaranteed by or insured by the United States or any agency or instrumentality thereof if and to the extent that such investment would cause the Bonds to be "federally guaranteed" within the meaning of Section 149(b) of the federal Internal Revenue Code of 1986, as amended (the "Code"). Covenants Relating to the Prior 2004A Bonds Refunding Portion of the Council Packet Page Number 24 of 177 E1 November 14, 2013 City Council Meeting Minutes 23 Bonds and the Prior 2004B Improvement Bonds Refunding Portion. (a) Special Assessments. The City has heretofore levied special assessments pursuant to the Prior 2004A Bonds Resolution, which were pledged to the payment of the principal and interest on the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds and, after the Call Date, the uncollected special assessments for the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds are now pledged to the payment of principal and interest on the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds. The City has heretofore levied special assessments pursuant to the Prior 2004B Improvement Bonds Resolution, which were pledged to the payment of the principal and interest on the Prior 2004B Improvement Refunding Portion of the Prior 2004B Improvement Bonds and, after the Crossover Date, the uncollected special assessments for the Prior 2004B Improvement Refunding Portion of the Bonds are now pledged to the payment of principal and interest on the Prior 2004B Improvement Bonds Refunding Portion of the Bonds. The special assessments are such that if collected in full they, together with estimated collections of taxes herein pledged for the payment of the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds and Prior 2004B Improvement Bonds Refunding Portion of the Bonds, will produce at least five percent in excess of the amount needed to meet when due the principal and interest payments on the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds and the Prior 2004B Improvement Bonds Refunding Portion of the Bonds. The special assessments were levied as provided below, payable in equal, consecutive, annual installments, with general taxes for the years shown below and with interest on the declining balance of all such assessments at the rate shown opposite such years: Improvement Designations Amounts Interest Rate See attached schedules (b) Collection Years Tax Levy; Coverage Test; Cancellation of Certain Tax Levies. To provide moneys for payment of the principal and interest on the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds and the Prior 2004B Improvement Bonds Refunding Portion of the Bonds, there is hereby levied upon all of the taxable property in the City a direct annual ad valorem tax which shall be spread upon the tax rolls and collected with and as part of other general property taxes in the City for the years and in the amounts as follows: Years of Tax Levy Years of Tax Collection See attached schedule Amounts The tax levies are such that if collected in full they, together with estimated collections of special assessments and any other revenues herein pledged for the payment of the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds and Prior 2004B Improvement Bonds Refunding Portion of the Bonds, will produce at least five percent in excess of the amount needed to meet when due the principal and interest payments on the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds Council Packet Page Number 25 of 177 E1 November 14, 2013 City Council Meeting Minutes 24 and the Prior 2004B Improvement Bonds Refunding Portion of the Bonds. The tax levies shall be irrepealable so long as any of the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds and Prior 2004B Improvement Bonds Refunding Portion of the Bonds are outstanding and unpaid, provided that the City reserves the right and power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3. Upon payment of the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds, the uncollected taxes levied in the Prior 2004A Bonds Resolution authorizing the issuance of the Prior 2004A Bonds which are not needed to pay the Prior 2004A Bonds as a result of the Current Refunding shall be canceled. Upon payment of the Prior 2004B Improvement Bonds, the uncollected taxes levied in the Prior 2004B Improvement Bonds Resolution authorizing the issuance of the Prior 2004B Improvement Bonds which are not needed to pay the Prior 2004B Improvement Bonds as a result of the Crossover Refunding shall be canceled. (c) General Obligation Pledge. For the prompt and full payment of the principal and interest on the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds and the Prior 2004B Improvement Bonds Refunding Portion of the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City shall be and are hereby irrevocably pledged. If the balance in the Improvement Debt Service Subaccount is ever insufficient to pay all principal and interest then due on the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds and Prior 2004B Improvement Bonds Refunding Portion of the Bonds and any other bonds payable therefrom, the deficiency shall be promptly paid out of any other funds of the City which are available for such purpose, and such other funds may be reimbursed with or without interest from the Improvement Debt Service Subaccount when a sufficient balance is available therein. 18. Covenants Relating to the Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds. (a) Tax Levy; Coverage Test; Cancellation of Certain Tax Levies. To provide moneys for payment of the principal and interest on the Tax levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds, there is hereby levied upon all of the taxable property in the City a direct annual ad valorem tax which shall be spread upon the tax rolls and collected with and as part of other general property taxes in the City for the years and in the amounts as follows: Years of Tax Levy Years of Tax Collection See attached schedule Amounts The tax levies are such that if collected in full they, together with estimated collections of special assessments and any other revenues herein pledged for the payment of the Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds, will produce at least five percent in excess of the amount needed to meet when due the principal and interest payments on the Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds. The tax levies shall be irrepealable so long as any of the Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Council Packet Page Number 26 of 177 E1 November 14, 2013 City Council Meeting Minutes 25 Portion of the Bonds are outstanding and unpaid, provided that the City reserves the right and power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3. Upon payment of the Tax Levy Refunding Portion of the Prior 2004A Bonds, the uncollected taxes levied in the Tax Levy Refunding Portion of the Prior 2004A Bonds Resolution authorizing the issuance of the Prior 2004A Bonds which are not needed to pay the Prior 2004A Bonds as a result of the Current Refunding shall be canceled. (b) General Obligation Pledge. For the prompt and full payment of the principal and interest on the Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City shall be and are hereby irrevocably pledged. If the balance in the Tax Levy Debt Service Subaccount is ever insufficient to pay all principal and interest then due on the Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds and any other bonds payable therefrom, the deficiency shall be promptly paid out of any other funds of the City which are available for such purpose, and such other funds may be reimbursed with or without interest from the Improvement Debt Service Subaccount when a sufficient balance is available therein. 19. Prior Bonds; Security. Until retirement of the Prior Bonds, all provisions theretofore made for the security thereof shall be observed by the City and all of its officers and agents. 20. Defeasance 21. . When all Bonds have been discharged as provided in this paragraph, all pledges, covenants and other rights granted by this resolution to the registered holders of the Bonds shall, to the extent permitted by law, cease. The City may discharge its obligations with respect to any Bonds which are due on any date by irrevocably depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full; or if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Bond Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. The City may also discharge its obligations with respect to any prepayable Bonds called for redemption on any date when they are prepayable according to their terms, by depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full, provided that notice of redemption thereof has been duly given. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a suitable banking institution qualified by law as an escrow agent for this purpose, cash or securities described in Minnesota Statutes, Section 475.67, Subdivision 8, bearing interest payable at such times and at such rates and maturing on such dates as shall be required, without regard to sale and/or reinvestment, to pay all amounts to become due thereon to maturity or, if notice of redemption as herein required has been duly provided for, to such earlier redemption date. Securities; Escrow Agent. Securities purchased from moneys in the Escrow Account shall be limited to securities set forth in Minnesota Statutes, Section 475.67, Subdivision 8, and any amendments or supplements thereto. Securities purchased from the Escrow Account shall be purchased simultaneously with the delivery of the Bonds. The City Council has investigated the facts and hereby finds and Council Packet Page Number 27 of 177 E1 November 14, 2013 City Council Meeting Minutes 26 determines that the Escrow Agent is a suitable financial institution to act as escrow agent. 22. Redemption of Refunded Bonds. The Clerk is hereby authorized and directed to give a mailed notice of redemption prior to the Call Date, to the paying agent for the Refunded 2004A Bonds in substantially the form attached hereto as Exhibit A, which terms and conditions are hereby approved and incorporated herein by reference. The Refunded 2004B Improvement Bonds shall be redeemed and prepaid on the Crossover Date in accordance with the terms and conditions set forth in the Notice of Call for Redemption, in substantially the form attached to the Escrow Agreement, which terms and conditions are hereby approved and incorporated herein by reference. 23. Escrow Agreement. On or prior to the delivery of the Bonds the Mayor and Finance Manager shall, and are hereby authorized and directed to, execute the Escrow Agreement on behalf of the City. The Escrow Agreement is hereby approved and adopted and made a part of this resolution, and the City covenants that it will promptly enforce all provisions thereof in the event of default thereunder by the Escrow Agent. 24. Purchase of SLGS or Open Market Securities. The Escrow Agent, as agent for the City, is hereby authorized and directed to purchase on behalf of the City and in its name the appropriate United States Treasury Securities, State and Local Government Series and/or open market securities as provided in paragraph 21, from the proceeds of the Prior 2004B Improvement Bonds Refunding Portion of the Bonds, to the extent necessary, other available funds, all in accordance with the provisions of this resolution and the Escrow Agreement and to execute all such documents (including the appropriate subscription form) required to effect such purchase in accordance with the applicable U.S. Treasury Regulations. 25. Certificate of Registration. The Clerk is hereby directed to file a certified copy of this resolution with the County Auditor of Ramsey County, Minnesota, together with such other information as each County Auditor shall require, and to obtain the County Auditor's Certificate from each County that the Bonds have been entered in the County Auditor's Bond Register and that the tax levy required by law has been made. 26. Records and Certificates. The officers of the City are hereby authorized and directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of the issuance of the Bonds, certified copies of all proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other affidavits, certificates and information as are required to show the facts relating to the legality and marketability of the Bonds as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any re furnished, shall be deemed representations of the City as to the facts recited therein. 27. Negative Covenant as to Use of Proceeds and Projects 28. . The City hereby covenants not to use the proceeds of the Bonds or to use the projects originally financed by the Prior Bonds, or to cause or permit them to be used, or to enter into any deferred payment arrangements for the cost of the projects, in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. Continuing Disclosure. The City is the sole obligated person with respect Council Packet Page Number 28 of 177 E1 November 14, 2013 City Council Meeting Minutes 27 to the Bonds. The City hereby agrees, in accordance with the provisions of Rule 15c2- 12 (the "Rule"), promulgated by the Securities and Exchange Commission (the "Commission") pursuant to the Securities Exchange Act of 1934, as amended, and a Continuing Disclosure Undertaking (the "Undertaking") hereinafter described to: (a) Provide or cause to be provided to the Municipal Securities Rulemaking Board (the "MSRB") by filing at www.emma.msrb.org in accordance with the Rule, certain annual financial information and operating data in accordance with the Undertaking. The City reserves the right to modify from time to time the terms of the Undertaking as provided therein. (b) Provide or cause to be provided to the MSRB notice of the occurrence of certain events with respect to the Bonds in not more than ten (10) business days after the occurrence of the event, in accordance with the Undertaking. (c) Provide or cause to be provided to the MSRB notice of a failure by the City to provide the annual financial information with respect to the City described in the Undertaking, in not more than ten (10) business days following such occurrence. (d) The City agrees that its covenants pursuant to the Rule set forth in this paragraph and in the Undertaking is intended to be for the benefit of the Holders of the Bonds and shall be enforceable on behalf of such Holders; provided that the right to enforce the provisions of these covenants shall be limited to a right to obtain specific enforcement of the City's obligations under the covenants. (e) The Mayor and Clerk of the City, or any other officer of the City authorized to act in their place (the "Officers") are hereby authorized and directed to execute on behalf of the City the Undertaking in substantially the form presented to the City Council subject to such modifications thereof or additions thereto as are (i) consistent with the requirements under the Rule, (ii) required by the Purchaser of the Bonds, and (iii) acceptable to the Officers. 29. Tax-Exempt Status of the Bonds; Rebate. The City is subject to the rebate requirement imposed by Section 148(f) of the Code by reason of issuing (together with all subordinate entities thereof, and all entities treated as one issuer with the Issuer) more than $5,000,000 of tax-exempt governmental obligations during this calendar year as provided in Section 148(f)(4)(D) of the Code and Section 1.148-8 of the Regulations. 30. Designation of Qualified Tax-Exempt Obligations. (d) the reasonably anticipated amount of tax exempt obligations (other than In order to qualify the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City hereby makes the following factual statements and representations: (a) the Bonds are issued after August 7, 1986; (b) the Bonds are not "private activity bonds" as defined in Section 141 of the Code; (c) the City hereby designates the Bonds as "qualified tax exempt obligations" for purposes of Section 265(b)(3) of the Code; Council Packet Page Number 29 of 177 E1 November 14, 2013 City Council Meeting Minutes 28 private activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will be issued by the City (and all entities treated as one issuer with the City, and all subordinate entities whose obligations are treated as issued by the City) during this calendar year 2013 will not exceed $10,000,000; (e) not more than $10,000,000 of obligations issued by the City during this calendar year 2013 have been designated for purposes of Section 265(b)(3) of the Code; and (f) the aggregate face amount of the Bonds does not exceed $10,000,000. The City shall use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designation made by this paragraph. 31. Official Statement. The Official Statement relating to the Bonds prepared and distributed by the Springsted Incorporated is hereby approved and the officers of the City are authorized in connection with the delivery of the Bonds to sign such certificates as may be necessary with respect to the completeness and accuracy of the Official Statement. 32. Supplemental Resolution. The Prior Resolutions are hereby supplemented to the extent necessary to give effect to the provisions hereof. 33. Severability. If any section, paragraph or provision of this resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this resolution. 34. Headings J. NEW BUSINESS . Headings in this resolution are included for convenience of reference only and are not a part hereof, and shall not limit or define the meaning of any provision hereof. Seconded by Councilmember Koppen Ayes – All The motion passed. 1. Approval of Resolution for Community Development Fees for 2014 Building Official Fisher gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the resolution setting the 2014 Building Permit Fees and the 2014 Community Development Charges. Resolution 11-13-1003 COMMUNITY DEVELOPMENT FEES HEREAS, the Maplewood City Council has performed their annual evaluation of the fees charged by the city for building permits, planning reviews and restaurant inspections; Council Packet Page Number 30 of 177 E1 November 14, 2013 City Council Meeting Minutes 29 HEREAS, the Maplewood City Council hereby sets the following fees listed in the table entitled Table A-1 Building Permit Fees; HEREAS, the Maplewood City Council hereby sets the Community Development Service Charges for planning and health related fees as outlined on the fee chart entitled 2014 Community Development Service Charges 2. Approval of a Resolution Calling a Public Hearing on the Proposed Adoption of a Modification to the Development Program for Development District No. 1, the Proposed Establishment of Tax Increment Financing (Housing) District No. 1-13 Therein, and the Proposed Adoption of a Tax Increment Financing Plan ; OW, THEREFORE BE IT RESOLVED, that the City of Maplewood adopt the above mentioned 2014 fee amounts. Maplewood City council approved this resolution on November 14, 2013. Seconded by Councilmember Koppen Ayes – All The motion passed. Assistant City Manager Coleman gave a brief introduction and answered questions of the council. Tom Dunaway from Springsted, Inc. gave the presentation on the proposed TIF (Housing) District No. 1-13, Londin Lane Project. City Attorney Kantrud answered questions of the council City Manager Ahl answered additional questions of the council. Mark Jenkins, HEDC Commissioner was present and addressed the council to give a brief report from the HEDC Commission. Mayor Rossbach 1. moved to approve the resolution calling for a Public Hearing on December 9, 2013 to consider modification to the development program for Development District No. 1, the proposed establishment of Tax Increment Financing (Housing) District No. 1-13 Therein, and the proposed adoption of a Tax Increment Financing Plan. Resolution 11-13-1004 RESOLUTION CALLING PUBLIC HEARING ON THE PROPOSED ADOPTION OF A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 AND THE PROPOSED ESTABLISHMENT OF TAX INCREMENT FINANCING (HOUSING) DISTRICT NO. 1-13 THEREIN AND THE PROPOSED ADOPTION OF A TAX INCREMENT FINANCING PLAN THEREFOR BE IT RESOLVED by the City Council (the “Council”) of the City of Maplewood, Minnesota (the “City”), as follows: Public Hearing. This Council shall meet on December 9, 2013, at approximately 7:00 p.m., to hold a public hearing on the following matters: (a) the proposed adoption of a Modification to the Development Program for Development District No. 1; (b) the proposed establishment of Tax Increment Financing (Housing) District No. 1-13 therein; Council Packet Page Number 31 of 177 E1 November 14, 2013 City Council Meeting Minutes 30 and (c) the proposed adoption of a Tax Increment Financing Plan therefor, all pursuant to and in accordance with Minnesota Statutes, Sections 469.124 through 469.134, both inclusive, as amended and Minnesota Statutes, Sections 469.174 through 469.1794, both inclusive, as amended (collectively, the “Act”). 2. Notice of Hearing; Program Modification and Plan. The City Manager is hereby authorized to cause a notice of the hearing, substantially in the form attached hereto as Exhibit A, to be published as required by the Act and to place a copy of the proposed Modification to the Development Program and Tax Increment Financing Plan on file in the Manager’s Office at City Hall and to make such copies available for inspection by the public. 3. Consultation with Other Taxing Jurisdictions 3. Approval of Resolution Canvassing the Results of the November 5, 2013 Municipal General Election . The City Manager is hereby directed to mail a notice of the public hearing and a copy of the Tax Increment Financing Plan to Ramsey County and Independent School District No. 622 informing those taxing jurisdictions of the estimated fiscal and economic impact of the establishment of the proposed tax increment financing district. Seconded by Councilmember Juenemann Ayes – All The motion passed. City Manager Ahl gave the staff report. Councilmember Koppen moved to approve the Resolution Canvassing the Results of the November 5, 2013 Municipal General Election. Resolution 13-11-1005 CANVASS OF ELECTION RESOLVED, that the City Council of Maplewood, Ramsey County, Minnesota, acting as a canvassing board on November 14, 2013, hereby declares the following results from the November 5, 2013 Municipal General Election. Mayor: Diana Longrie 1803 Nora Slawik 3777 Councilmembers: Marylee Abrams 2988 Margaret Ann Behrens 2294 Rebecca Cave 2307 Kathleen Juenemann 2891 Receiving the highest number of votes in the election for Mayor is Nora Slawik. Marylee Abrams and Kathleen Juenemann received the highest number of votes for the office of Councilmember. All elected terms are for four years. Council Packet Page Number 32 of 177 E1 November 14, 2013 City Council Meeting Minutes 31 A swearing-in and oath of office ceremony will take place on January 6, 2014. A recording of write-in votes received can be found in the office of the city clerk. Seconded by Mayor Rossbach Ayes – All The motion passed. 4. Approval of Settlement for Damages in Condemnation Case – Cramer Parcel a. Declaration of Intent to Consider Closed Session (§13D.04 subd. 5) City Attorney Kantrud gave the staff report. Councilmember Juenemann moved to close the meeting for the purpose of discussing settlement for damages in the Condemnation Case – Cramer Parcel per MN Statute 13D.04 subd.5. Seconded by Councilmember Koppen Ayes – All The motion passed. Mayor Rossbach called the meeting back to order. City Attorney gave an overview of the closed meeting discussion. City Attorney Kantrud gave the staff report. Councilmember Koppen K. AWARD OF BIDS moved to approve the settlement with Mr. Cramer in the amount of $645.000. Seconded by Councilmember Juenemann Ayes – All The motion passed. None L. VISITOR PRESENTATION None M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Ahl gave an update to the council calendar. 2. Update on Progress Toward 2012-2014 City Council Goals City Manager Ahl gave a presentation on the City Council progress towards 2012-2014 Council Packet Page Number 33 of 177 E1 November 14, 2013 City Council Meeting Minutes 32 goals. 3. Cancellation of the December 2, 2013 Council Manager Workshop Mayor Rossbach N. COUNCIL PRESENTATIONS moved to cancel the Council Manager Workshop scheduled for December 2, 2013. Seconded by Councilmember Koppen Ayes – All The motion passed. 1. Video on Demand Councilmember Cardinal reported on the new free Video on Demand service that the Cable Franchise Commission will be offering. 2. Disability Forum Councilmember Cardinal noted that Mayor Rossbach had attended the Disability Forum at the Maplewood Library. Mayor Rossbach gave a brief overview of the event. Councilmember Juenemann made further comments about disability transportation problems indicating that individuals with disabilities have fewer options about where to live because of transportation limitations. She further stated that the City needs to keep individuals with disabilities informed about the availability of transportation options in Maplewood. 3. Election Comments Councilmember Cardinal congratulated Nora Slawik for being elected Mayor and Diana Longrie for being a candidate. He also congratulated Marylee Abrams and Kathy Juenemann for being elected as councilmembers. He also congratulated Rebecca Cave and Margaret Ann Behrens for being candidates. Councilmember Juenemann thanked the staff for conducting the election. 4. Parks System Plan Task Force Councilmember Cardinal informed residents that there will be a parks system survey conducted in early 2014. The three part survey will assist in the current planning of the parks and for future park planning and sustainability. Information gathered from the survey will assist the council in making decision about future projects. 5. Pension Costs Councilmember Cardinal reported on an article that was in the paper about problems with public employee pension costs and requested that the City review its pension related costs in the near future. Council Packet Page Number 34 of 177 E1 November 14, 2013 City Council Meeting Minutes 33 O. ADJOURNMENT Mayor Rossbach adjourned the meeting at 8:51 p.m. Council Packet Page Number 35 of 177 MEMORANDUM TO: Charles Ahl, City Manager FROM: Tom Ekstrand, Senior Planner DATE: November 20, 2013 SUBJECT: Approval of Resolution of Appreciation for Larry Durand - Planning Commission Introduction Larry Durand submitted his resignation as a member of the Maplewood Planning Commission. The city council appointed Larry to the planning commission on May 14, 2012. On November 19, 2013, the planning commission recommended that the city council approve the resolution of appreciation for Commissioner Durand for his service to the city and thanking him for his contribution. Budget Impact None Recommendation Approve a resolution of appreciation for Planning Commissioner Durand. Attachment 1. Resolution of Appreciation for Larry Durand P: Planning Commission\Resolution of Appreciation for Larry Durand CC Memo 11 13 te F1 Council Packet Page Number 36 of 177 JOINT RESOLUTION OF APPRECIATION WHEREAS, Larry Durand has been a member of the Maplewood Planning Commission since May 14, 2012 and has served faithfully in that capacity; and WHEREAS, Larry has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, the membership of the planning commission has appreciated the experience, insights and good judgment Larry has provided; and WHEREAS, Larry has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Larry Durand is hereby extended our gratitude and appreciation for his dedicated service. Passed by the Maplewood City Council on ___________, 2013 ____________________________________ Will Rossbach, Mayor Passed by the Maplewood Planning Commission On November 19, 2013 ____________________________________ Tushar Desai, Chairperson Attest: ________________________________ Karen Guilfoile, City Clerk F1, Attachment 1 Council Packet Page Number 37 of 177 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Michael Thompson, City Engineer / Public Works Director DATE: November 19, 2013 SUBJECT: Acceptance of 2013 Innovation in Government Award from Ramsey-Washington Metro Watershed District - Living Streets Introduction The council will consider accepting the 2013 Innovation in Government Award presented by Ramsey-Washington Metro Watershed District for Maplewood’s Living Streets policy approach for the Bartelmy-Meyer neighborhood implementation of Living Streets concepts. Discussion The following verbiage was used by Cliff Aichinger (RWMWD Administrator) in presenting the award to Maplewood, represented by Steve Love, who attended the District’s awards ceremony on November 14th: This project was a demonstration of the implementation of a Living Streets approach. A living street is a design concept that strives to balance functional elements (pavement, vehicles, and utilities) with sustainable/green elements (safe pedestrian movement, bicycles, stormwater management, increasing the urban forest and enhancing the neighborhood aesthetics). This project resulted in a reduction of pavement by narrowing streets from 32 to 24 feet, the addition of sidewalks on every street, the construction of 32 rain gardens, 1 regional infiltration garden and the installation of 200 drought resistant boulevard trees. The District applied for and received a $550,000 Clean Water Fund grant from the State of Minnesota and matched these dollars with District funds. These funds were given to the City of Maplewood to assist in the funding of this $4 million street and utility improvement project. The City has since adopted a Living Streets Policy Plan that will guide its implementation of this approach on all future City street improvements. Budget Impact None Recommendation Consider Accepting the 2013 Innovation in Government Award from the Ramsey-Washington Metro Watershed District reflecting Maplewood’s Living Streets initiatives. F2 Council Packet Page Number 38 of 177 Attachments RWMWD Ceremony Event Photos (2) F2 Council Packet Page Number 39 of 177 F2, Attachment 1Council Packet Page Number 40 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-25-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-8 and 11-15.xlsx TO:Chuck Ahl, City Manager FROM:Gayle Bauman, Finance Director DATE: SUBJECT:Approval of Claims 182,310.52$ Checks # 91026 thru # 91077 dated 11/05/13 265,816.39$ Disbursements via debits to checking account dated 11/04/13 thru 11/08/13 362,645.59$ Checks # 91078 thru # 91276 dated 11/12/13 thru 11/15/13 392,673.63$ Disbursements via debits to checking account dated 11/12/13 thru 11/15/13 1,203,446.13$ Total Accounts Payable 504,706.62$ Payroll Checks and Direct Deposits dated 11/08/13 880.00$ Payroll Deduction check # 9989645 thru # 9989646 dated 11/08/13 505,586.62$ Total Payroll 1,709,032.75$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL MEMORANDUM November 25, 2013 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: G1 Council Packet Page Number 41 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-25-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-8 and 11-15.xlsx Check Description Amount 91026 01936 REIMB FOR MILEAGE & INTERNET 308.94 91027 05114 GENERAL GIS ASSISTANCE 525.00 91028 02149 MARKETING & ADVERTISING - OCT 4,000.00 91029 00363 AUTODESK SUBSCRIPTION 2013-2014 6,498.28 91030 01819 LOCAL PHONE SERVICE 09/15 - 10/14 778.44 91031 01409 ENGINEERING CONSULTING FEES PDEP 64,108.35 01409 PROJ 09-09 CONSULTANT SERVICES 10,278.14 01409 PROJ 09-08 CONSULTANT SERVICES 6,877.62 01409 PROJ 13-09 CONSULTANT SERVICES 5,085.51 01409 PROJ 11-19 CONSULTANT SERVICES 3,046.37 91032 01497 REGISTRATION FEE (M COLEMAN)75.00 91033 02274 SPRINT SRVS 09/15 - 10/14 6,771.56 91034 01546 V-BALL SHIRTS 1,394.25 01546 SHIRTS FOR FLAG FOOTBALL 142.00 91035 01190 ELECTRIC UTILITY 58.89 01190 ELECTRIC UTILITY 50.65 01190 ELECTRIC UTILITY 18.91 91036 04321 REGISTRATION FEE FOR NOTARY 20.00 91037 04047 CHARITABLE GAMBLING 290.00 91038 04848 MONTHLY PREMIUM - NOVEMBER 287.19 91039 01974 REFUND FOR TRANS MEDIC 3236506440010 97.26 91040 00403 CHARITABLE GAMBLING 280.00 91041 04371 FINAL PMT INSTALL NEW S2 SECURITY 4,869.07 91042 05283 CALIBRATION GAS 277.58 91043 00003 ESCROW FOR GERVAIS WOODS 1,735.20 91044 03725 POSTING FOR PDEP BID PHASE 3 243.39 91045 00531 BLACK DIRT RESTORATION MORELAND 138.94 91046 02929 LTC MONTHLY PREMIUM - NOVEMBER 366.84 91047 00671 ATHLETIC FIELD MARKING PAINT 1,469.53 91048 05288 REIMB FOR MILEAGE 9/4 - 9/6 25.54 91049 00392 UNCLAIMED PROPERTY - PAYROLL 66.50 91050 01904 TRAINING (NYE)85.00 91051 01088 RENEW CERTIFICATION - S SCHULTZ 23.00 01088 RENEW CERTIFICATION - D ADAMS 23.00 ttachment 01126 MONTHLY PREMIUM - NOVEMBER 512.00 91053 00001 REIMB P QUIST SUPPLIES FOR NC PROJ 253.99 91054 00001 REFUND B FLACH FOR TRANS MEDIC 194.00 91055 00001 REFUND R JACKSON BASKETBALL 125.00 91056 00001 REFUND K STUTTGEN SHOW CANCELLED 53.57 91057 00001 REFUND W SOFIE SHOW CANCELLED 53.57 91058 00001 REFUND CITYWIDE PLUMBING PERMIT 50.00 91059 00001 REFUND L ERICKSON FOR TRANS MEDIC 44.79 91060 00001 REFUND R HAMPER HP BENEFIT 20.00 91061 05270 INTERNAL FIBER OPTIC RUN 1,902.05 91062 00396 SRVS (CJDN) PROVIDED TO PD-3RD QTR 1,920.00 91063 00264 REIMB FOR MILEAGE & SUPPLIES 33.57 91064 02008 STREET STRIPING~13,176.08 91065 01383 SHARED FACILITY COST OF EDGERTON 25,390.00 91066 02001 PHONE SERVICE - OCTOBER 1,436.20 91067 05038 CHARITABLE GAMBLING 104.98 91068 02073 REIMB FOR MILEAGE 10/17 25.99 91069 01480 REPLACEMENT SOCKET 10.93 91070 01511 TRAINING (FORSYTHE)245.00 11/05/2013 PAETEC 11/05/2013 ST PAUL POLICE DEPT - PDI 11/05/2013 BOLTON & MENK, INC. 11/05/2013 HEIDI CAREY 11/05/2013 DLT SOLUTIONS, INC. Check Register City of Maplewood 11/01/2013 Date Vendor 11/05/2013 CHAD BERGO 11/05/2013 S E H 11/05/2013 S E H 11/05/2013 S E H 11/05/2013 S E H 11/05/2013 S E H 11/05/2013 SUBURBAN SPORTSWEAR 11/05/2013 XCEL ENERGY 11/05/2013 XCEL ENERGY 11/05/2013 SPRINGSTED INC 11/05/2013 SPRINT 11/05/2013 SUBURBAN SPORTSWEAR 11/05/2013 AVESIS 11/05/2013 BLUE CROSS REFUNDS 11/05/2013 DISPUTE RESOLUTION CENTER 11/05/2013 XCEL ENERGY 11/05/2013 ANOKA COUNTY GOVERNMENT CTR 11/05/2013 ASHLAND PRODUCTIONS 11/05/2013 FINANCE AND COMMERCE, INC. 11/05/2013 FRA-DOR INC. 11/05/2013 GLTC PREMIUM PAYMENTS 11/05/2013 ELECTRO WATCHMAN INC. 11/05/2013 EMERGENCY RESPONSE SOLUTIONS 11/05/2013 ESCROW REFUND 11/05/2013 MN DEPT OF HUMAN RIGHTS 11/05/2013 MN POLLUTION CONTROL AGENCY 11/05/2013 MN POLLUTION CONTROL AGENCY 11/05/2013 HIRSHFIELD'S 11/05/2013 CHELSEA LANGER 11/05/2013 MN DEPARTMENT OF COMMERCE 11/05/2013 ONE TIME VENDOR 11/05/2013 ONE TIME VENDOR 11/05/2013 ONE TIME VENDOR 11/05/2013 NCPERS MINNESOTA 11/05/2013 ONE TIME VENDOR 11/05/2013 ONE TIME VENDOR 11/05/2013 PARALLEL TECHNOLOGIES, INC. 11/05/2013 MN DEPT OF PUBLIC SAFETY 11/05/2013 TERRIE RAMEAUX 11/05/2013 ONE TIME VENDOR 11/05/2013 ONE TIME VENDOR 11/05/2013 ONE TIME VENDOR 11/05/2013 CITY OF ROSEVILLE 11/05/2013 SIMON YOUTH FOUNDATION, INC. 11/05/2013 ANDREA SINDT 11/05/2013 SNAP-ON INDUSTRIAL 11/05/2013 RAMSEY COUNTY PUBLIC WORKS 11/05/2013 ROSEVILLE AREA SCHOOLS G1, Attachment 1 Council Packet Page Number 42 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-25-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-8 and 11-15.xlsx 91071 00198 WATER UTILITY 4,807.15 91072 05289 PROJ 10-14 SEWER CLEAN/TELEVISING 1,774.00 91073 05287 CERTIFICATIONS OF DEPT RADAR UNITS 685.09 91074 03843 OVERHAUL OF TRANNY IN UNIT #613 2,793.45 91075 01669 TOW AMB 133.59 91076 00529 LTD PLAN 4043120-2 - NOVEMBER 3,153.99 00529 STD PLAN 4043120-1 - NOVEMBER 2,476.58 91077 01753 WEATHER SERVICE NOV 13-MARCH 14 619.00 182,310.52 52 Checks in this report. 11/05/2013 TRANS-AUTO TRANSMISSION INC. 11/05/2013 TWIN CITIES TRANSPORT & 11/05/2013 UNION SECURITY INSURANCE CO 11/05/2013 UNION SECURITY INSURANCE CO 11/05/2013 WEATHER WATCH, INC. 11/05/2013 ST PAUL REGIONAL WATER SRVS 11/05/2013 SUN RAY PLUMBLING & HEATING 11/05/2013 TACTICAL SOULUTIONS G1, Attachment 1 Council Packet Page Number 43 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-25-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-8 and 11- 15.xlsx Settlement Date Payee Description Amount 11/4/2013 MN State Treasurer Drivers License/Deputy Registrar 19,326.84 11/5/2013 MN State Treasurer Drivers License/Deputy Registrar 27,281.04 11/6/2013 MN State Treasurer Drivers License/Deputy Registrar 66,718.48 11/7/2013 MN State Treasurer Drivers License/Deputy Registrar 42,209.52 11/8/2013 MN State Treasurer Drivers License/Deputy Registrar 25,774.19 11/8/2013 MN Dept of Natural Resources DNR electronic licenses 735.00 11/8/2013 US Bank VISA One Card*Purchasing card items 44,537.82 11/8/2013 Optum Health DCRP & Flex plan payments 5,908.50 11/8/2013 ICMA (Vantagepointe)Deferred Compensation 4,137.50 11/8/2013 ING - State Plan Deferred Compensation 29,187.50 265,816.39 *Detailed listing of VISA purchases is attached. Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachment 1 Council Packet Page Number 44 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-25-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-8 and 11-15.xlsx Transaction Date Posting Date Merchant Name Transaction Amount Name 10/31/2013 11/01/2013 TRUCK UTILITIES INC ST PA $194.68 DAVE ADAMS 10/28/2013 10/30/2013 VALLEY TROPHY $209.90 LONN BAKKE 10/28/2013 10/29/2013 PITNEYBOWES ONLINEBILL $150.00 GAYLE BAUMAN 10/24/2013 10/28/2013 ST PAUL STAMP WORKS INC $62.14 REGAN BEGGS 10/28/2013 10/30/2013 ASPEN MILLS INC.$52.95 MARKESE BENJAMIN 10/23/2013 10/24/2013 APL*APPLE ONLINE STORE $31.07 CHAD BERGO 10/23/2013 10/24/2013 APL*APPLE ONLINE STORE $81.42 CHAD BERGO 10/25/2013 10/28/2013 UNIFORMS UNLIMITED INC.$167.29 BRIAN BIERDEMAN 10/26/2013 10/28/2013 WAL-MART #2087 $53.94 BRIAN BIERDEMAN 10/27/2013 10/28/2013 MEL'S DRIVE-IN #4 $26.27 BRIAN BIERDEMAN 10/27/2013 10/29/2013 THE OLD WAGON SALOON $40.59 BRIAN BIERDEMAN 10/27/2013 10/29/2013 SUN COUNTRY 3370612910186 $120.00 BRIAN BIERDEMAN 10/28/2013 10/30/2013 IN-N-OUT BURGER #198 $7.18 BRIAN BIERDEMAN 10/29/2013 10/31/2013 SUBWAY 00290601 $6.27 BRIAN BIERDEMAN 10/30/2013 10/31/2013 OUTBACK 0531 $45.00 BRIAN BIERDEMAN 10/30/2013 11/01/2013 SUBWAY 00290601 $15.76 BRIAN BIERDEMAN 10/31/2013 11/01/2013 ENTERPRISE RENT-A-CAR $110.06 BRIAN BIERDEMAN 10/31/2013 11/01/2013 CHEVRON 00206855 $12.38 BRIAN BIERDEMAN 10/17/2013 10/21/2013 DRI*KENSINGTON $96.40 OAKLEY BIESANZ 10/18/2013 10/21/2013 MICHAELS SUPPER CLUB INC $26.35 RON BOURQUIN 10/19/2013 10/21/2013 STARBUCKS $6.12 RON BOURQUIN 10/20/2013 10/21/2013 DOUBLE TREE $273.98 RON BOURQUIN 10/23/2013 10/23/2013 AMAZON.COM $58.27 JASON BRASH 10/31/2013 11/01/2013 ACT*10KLAKES $210.00 JASON BRASH 10/18/2013 10/21/2013 PAYPAL *CCSHOWS COM $18.00 NEIL BRENEMAN 10/25/2013 10/25/2013 PHIPPS CENTER FOR THE AR $157.00 NEIL BRENEMAN 10/25/2013 10/28/2013 TARGET 00011858 $6.43 NEIL BRENEMAN 10/30/2013 10/31/2013 FLAGHOUSE INC $170.33 NEIL BRENEMAN 10/22/2013 10/23/2013 MOGREN LANDSCAPING $187.03 TROY BRINK 10/24/2013 10/25/2013 BATTERIES PLUS #31 $249.07 TROY BRINK 10/24/2013 10/25/2013 MENARDS 3022 $24.84 TROY BRINK 10/18/2013 10/21/2013 IDENTISYS INC $345.33 SARAH BURLINGAME 10/24/2013 10/24/2013 FRANKLINCOVEYPRODUCTS $65.08 SARAH BURLINGAME 10/24/2013 10/25/2013 FIRST SHRED $69.00 SARAH BURLINGAME 10/25/2013 10/28/2013 CURTIS 1000 INC.$76.21 SARAH BURLINGAME 10/28/2013 10/29/2013 CHILI'S-MAPLEWOOD $104.95 SARAH BURLINGAME 10/29/2013 10/30/2013 CUB FOODS #1599 $28.25 SARAH BURLINGAME 10/29/2013 10/30/2013 CUB FOODS #1599 $7.13 SARAH BURLINGAME 10/25/2013 10/28/2013 GANDER MOUNTAIN DIRECT $267.80 DAN BUSACK 10/30/2013 AUTOZONE #3082 $17.34 JOHN CAPISTRANT Attachments 10/31/2013 ACT*10KLAKES $210.00 NICHOLAS CARVER 10/30/2013 10/31/2013 VIKING ELECTRIC-CREDIT DE $353.19 SCOTT CHRISTENSON 10/30/2013 11/01/2013 UNIFORMS UNLIMITED INC.$123.44 KERRY CROTTY 10/22/2013 10/23/2013 MENARDS 3022 $43.31 CHARLES DEAVER 10/25/2013 10/28/2013 DAVIS LOCK & SAFE $108.17 CHARLES DEAVER 10/26/2013 10/28/2013 MENARDS 3022 $35.24 CHARLES DEAVER 10/29/2013 10/30/2013 FRATTALLONES WOODBURY AC $3.74 CHARLES DEAVER 10/29/2013 10/30/2013 MENARDS 3022 $23.51 CHARLES DEAVER 10/21/2013 10/23/2013 COMO PARK ANIMAL HOSPITAL $398.20 RICHARD DOBLAR 10/22/2013 10/24/2013 UNIFORMS UNLIMITED INC.$104.02 RICHARD DOBLAR 10/23/2013 10/25/2013 UNIFORMS UNLIMITED INC.$19.24 RICHARD DOBLAR 10/31/2013 11/01/2013 BATTERIES PLUS #31 $179.71 RICHARD DOBLAR 10/17/2013 10/21/2013 WW GRAINGER $30.65 TOM DOUGLASS 10/23/2013 10/25/2013 THE HOME DEPOT 2801 $33.82 TOM DOUGLASS 10/23/2013 10/25/2013 WW GRAINGER $32.08 TOM DOUGLASS G1, Attachment 1 Council Packet Page Number 45 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-25-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-8 and 11-15.xlsx 10/25/2013 10/28/2013 THE HOME DEPOT 2801 $25.82 TOM DOUGLASS 10/28/2013 10/30/2013 THE HOME DEPOT 2801 $41.78 TOM DOUGLASS 10/30/2013 10/30/2013 ICON CUST SER4357865604 $92.16 TOM DOUGLASS 10/30/2013 11/01/2013 THE HOME DEPOT 2801 $70.49 TOM DOUGLASS 10/18/2013 10/21/2013 OAKLEY, INC.$26.68 MICHAEL DUGAS 10/27/2013 10/28/2013 MEL'S DRIVE-IN #4 $26.27 MICHAEL DUGAS 10/28/2013 10/30/2013 IN-N-OUT BURGER #198 $7.18 MICHAEL DUGAS 10/28/2013 10/30/2013 DOUBE D'S SPORTS GRILL $60.10 MICHAEL DUGAS 10/29/2013 10/31/2013 SUBWAY 00290601 $12.49 MICHAEL DUGAS 10/30/2013 10/31/2013 CHEVRON 00305603 $50.73 MICHAEL DUGAS 10/30/2013 11/01/2013 SUBWAY 00290601 $8.91 MICHAEL DUGAS 10/30/2013 11/01/2013 WEST END TAP & KIT $39.52 MICHAEL DUGAS 10/22/2013 10/24/2013 THE HOME DEPOT 2801 $21.39 PAUL E EVERSON 10/18/2013 10/21/2013 GOODIN COMPANY $191.28 LARRY FARR 10/18/2013 10/21/2013 ADAM'S PEST CONTROL INC $159.49 LARRY FARR 10/19/2013 10/21/2013 OFFICE MAX $51.38 LARRY FARR 10/21/2013 10/22/2013 BATTERIES PLUS #31 $8.56 LARRY FARR 10/21/2013 10/22/2013 SHERWIN WILLIAMS #3127 $78.82 LARRY FARR 10/21/2013 10/22/2013 MUSKA ELECTRIC CO.$279.51 LARRY FARR 10/21/2013 10/23/2013 MARSDEN BLDG MAINTENANCE $1,897.03 LARRY FARR 10/22/2013 10/24/2013 OFFICE MAX $487.04 LARRY FARR 10/24/2013 10/25/2013 CINTAS 470 $26.78 LARRY FARR 10/24/2013 10/25/2013 CINTAS 470 $63.92 LARRY FARR 10/24/2013 10/25/2013 CINTAS 470 $117.72 LARRY FARR 10/24/2013 10/25/2013 CINTAS 470 $318.70 LARRY FARR 10/29/2013 10/30/2013 SCOTT MACHINE& E-BADGE $547.24 LARRY FARR 10/31/2013 11/01/2013 CINTAS 470 $86.96 LARRY FARR 10/22/2013 10/22/2013 COMCAST CABLE COMM $54.00 MYCHAL FOWLDS 10/18/2013 10/21/2013 OFFICE MAX $11.99 NICK FRANZEN 10/21/2013 10/22/2013 IDU*INSIGHT PUBLIC SEC $107.42 NICK FRANZEN 10/22/2013 10/23/2013 SHI CORP $130.70 NICK FRANZEN 10/24/2013 10/25/2013 IDU*INSIGHT PUBLIC SEC $1,201.64 NICK FRANZEN 10/30/2013 10/31/2013 IDU*INSIGHT PUBLIC SEC $1,083.00 NICK FRANZEN 10/25/2013 10/28/2013 UNIFORMS UNLIMITED INC.$242.24 ANTHONY GABRIEL 10/18/2013 10/21/2013 LANIER PARKING 10460 $13.00 CLARENCE GERVAIS 10/19/2013 10/21/2013 DOUBLE TREE $130.31 CLARENCE GERVAIS 10/17/2013 10/21/2013 NIHCA $115.00 JEAN GLASS 10/19/2013 10/21/2013 OFFICE DEPOT #1090 $5.35 JEAN GLASS 10/21/2013 10/23/2013 OFFICE DEPOT #1090 $114.13 JEAN GLASS 10/22/2013 10/23/2013 SKILLPATH SEMINARS MAIN $199.00 KAREN GUILFOILE 10/22/2013 10/23/2013 SKILLPATH SEMINARS MAIN $53.53 KAREN GUILFOILE 10/17/2013 10/21/2013 THE HOME DEPOT 2801 $22.41 MARK HAAG 10/18/2013 10/21/2013 CONTINENTAL SAFETY EQUI $142.79 MARK HAAG 10/21/2013 10/22/2013 VIKING INDUSTRIAL CENTER $285.80 MARK HAAG 10/21/2013 10/23/2013 SHARROW LIFTING PRODUCTS $559.53 MARK HAAG 10/22/2013 10/23/2013 GARELICK STEEL $619.88 MARK HAAG 10/22/2013 10/29/2013 MILLS FLEET FARM #2,700 ($42.85)MARK HAAG 10/23/2013 10/25/2013 THE HOME DEPOT 2801 ($33.15)MILES HAMRE 10/23/2013 10/25/2013 THE HOME DEPOT 2801 $109.43 MILES HAMRE 10/25/2013 10/28/2013 HENRIKSEN ACE HARDWARE $11.91 MILES HAMRE 10/25/2013 10/28/2013 HENRIKSEN ACE HARDWARE $10.70 MILES HAMRE 10/31/2013 11/01/2013 HENRIKSEN ACE HARDWARE $22.95 MILES HAMRE 10/17/2013 10/21/2013 GRUBERS POWER EQUIPMENT $169.77 TAMARA HAYS 10/17/2013 10/21/2013 MENARDS 3059 $345.48 TAMARA HAYS 10/23/2013 10/24/2013 TARGET 00024067 $7.18 TAMARA HAYS 10/24/2013 10/25/2013 FASTENAL COMPANY01 $24.84 TAMARA HAYS G1, Attachment 1 Council Packet Page Number 46 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-25-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-8 and 11-15.xlsx 10/24/2013 10/28/2013 THE HOME DEPOT 2801 ($106.05)TAMARA HAYS 10/24/2013 10/28/2013 THE HOME DEPOT 2801 $106.05 TAMARA HAYS 10/24/2013 10/28/2013 THE HOME DEPOT 2801 $20.29 TAMARA HAYS 10/24/2013 10/28/2013 MILLS FLEET FARM #2,700 $228.35 TAMARA HAYS 10/25/2013 10/28/2013 FASTENAL COMPANY01 $16.25 TAMARA HAYS 10/29/2013 10/31/2013 THE HOME DEPOT 2801 $66.32 TAMARA HAYS 10/23/2013 10/25/2013 THE HOME DEPOT 2801 $53.52 GARY HINNENKAMP 10/25/2013 10/28/2013 HENRIKSEN ACE HARDWARE $16.02 GARY HINNENKAMP 10/29/2013 10/30/2013 FASTENAL COMPANY01 $114.07 GARY HINNENKAMP 10/29/2013 10/30/2013 FASTENAL COMPANY01 $61.01 GARY HINNENKAMP 10/18/2013 10/21/2013 CUB FOODS #1599 $147.08 RON HORWATH 10/31/2013 11/01/2013 ARC*SERVICES/TRAINING $38.00 RON HORWATH 10/24/2013 10/28/2013 DALCO ENTERPRISES, INC $441.55 DAVID JAHN 10/25/2013 10/28/2013 GIUSEPPES LLC $53.31 KEVIN JOHNSON 10/29/2013 10/31/2013 UNIFORMS UNLIMITED INC.$274.40 KEVIN JOHNSON 10/18/2013 10/21/2013 UPS (800) 811-1648 $237.22 TOM KALKA 10/25/2013 10/28/2013 MERIT CHEVROLET $104.35 TOM KALKA 10/30/2013 11/01/2013 UNIFORMS UNLIMITED INC.$26.99 TOM KALKA 10/22/2013 10/24/2013 OFFICE DEPOT #1079 $32.12 LOIS KNUTSON 10/22/2013 10/24/2013 OFFICE DEPOT #1090 $47.90 LOIS KNUTSON 10/21/2013 10/21/2013 COMCAST CABLE COMM $166.53 DUWAYNE KONEWKO 10/19/2013 10/21/2013 STREICHER'S MO $64.16 NICHOLAS KREKELER 10/21/2013 10/23/2013 UNIFORMS UNLIMITED INC.$92.38 NICHOLAS KREKELER 10/22/2013 10/23/2013 HENRIKSEN ACE HARDWARE $16.00 NICHOLAS KREKELER 10/23/2013 10/25/2013 UNIFORMS UNLIMITED INC.$164.87 NICHOLAS KREKELER 10/28/2013 10/30/2013 UNIFORMS UNLIMITED INC.$175.95 NICHOLAS KREKELER 10/23/2013 10/25/2013 UNIFORMS UNLIMITED INC.$231.51 DAVID KVAM 10/24/2013 10/25/2013 G & A COLORTECH INC $1,224.02 DAVID KVAM 10/25/2013 10/28/2013 THE GRAFIX SHOPPE $85.50 DAVID KVAM 10/18/2013 10/21/2013 MICHAELS SUPPER CLUB INC $28.51 MICHAEL LOCHEN 10/18/2013 10/21/2013 STARBUCKS $10.47 MICHAEL LOCHEN 10/19/2013 10/21/2013 STARBUCKS $6.60 MICHAEL LOCHEN 10/20/2013 10/21/2013 DOUBLE TREE $260.62 MICHAEL LOCHEN 10/20/2013 10/21/2013 REPUBLIC SERVICES TRASH $138.36 STEVE LUKIN 10/23/2013 10/25/2013 MSP AIRPORT PARKING $76.00 STEVE LUKIN 10/23/2013 10/25/2013 HILTON GARDEN INN $389.85 STEVE LUKIN 10/25/2013 10/28/2013 FEDEXOFFICE 00006171 $18.32 STEVE LUKIN 10/29/2013 10/29/2013 AIRGASS NORTH $212.28 STEVE LUKIN 10/29/2013 10/29/2013 AIRGASS NORTH $114.32 STEVE LUKIN 10/30/2013 11/01/2013 ASPEN MILLS INC.$149.50 STEVE LUKIN 10/30/2013 11/01/2013 ASPEN MILLS INC.$110.08 STEVE LUKIN 10/21/2013 10/23/2013 SUPERAMERICA 4342 $46.50 CITY OF MAPLEWOOD 10/25/2013 10/28/2013 ROSEMOUNT BP AMOCO $35.48 CITY OF MAPLEWOOD 10/28/2013 10/30/2013 KWIK TRIP 69700006973 $30.22 CITY OF MAPLEWOOD 10/28/2013 10/30/2013 KWIK TRIP 69700006973 $33.16 CITY OF MAPLEWOOD 10/24/2013 10/25/2013 ST PAUL PUBLIC WORKS PARK $2.90 MIKE MARTIN 10/30/2013 11/01/2013 THE HOME DEPOT 2801 $252.47 BRENT MEISSNER 10/18/2013 10/21/2013 MOTION COMPUTING INC $60.87 MICHAEL MONDOR 10/24/2013 10/28/2013 BOUND TREE MEDICAL LLC $469.45 MICHAEL MONDOR 10/24/2013 10/28/2013 BOUND TREE MEDICAL LLC $473.95 MICHAEL MONDOR 10/29/2013 10/30/2013 RAINBOW FOODS 00088617 $18.00 MICHAEL MONDOR 10/17/2013 10/21/2013 TESSMAN COMPANY SAINT PAU $846.45 JOHN NAUGHTON 10/21/2013 10/22/2013 MENARDS 3022 $20.29 JOHN NAUGHTON 10/31/2013 11/01/2013 MENARDS 3022 $44.78 JOHN NAUGHTON 10/30/2013 10/31/2013 HENRIKSEN ACE HARDWARE $28.33 RICHARD NORDQUIST 10/30/2013 11/01/2013 NORTHERN TOOL EQUIP-MN $11.76 RICHARD NORDQUIST G1, Attachment 1 Council Packet Page Number 47 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-25-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-8 and 11-15.xlsx 10/23/2013 10/25/2013 UNIFORMS UNLIMITED INC.$218.03 MICHAEL NYE 10/25/2013 10/28/2013 OFFICE MAX $194.35 MICHAEL NYE 10/25/2013 10/28/2013 THE HOME DEPOT 2801 $20.03 MICHAEL NYE 10/28/2013 10/29/2013 SPARTAN PROMOTIONAL GRP $540.57 MICHAEL NYE 10/28/2013 10/30/2013 UNIFORMS UNLIMITED INC.$2.67 MICHAEL NYE 10/29/2013 10/30/2013 NOR*NORTHERN TOOL $249.94 MICHAEL NYE 10/29/2013 10/31/2013 UNIFORMS UNLIMITED INC.$99.06 MICHAEL NYE 10/18/2013 10/21/2013 OFFICE DEPOT #1090 $8.56 MARY KAY PALANK 10/21/2013 10/23/2013 OFFICE DEPOT #1090 $40.70 MARY KAY PALANK 10/23/2013 10/25/2013 OFFICE DEPOT #1090 $61.54 MARY KAY PALANK 10/25/2013 10/28/2013 OFFICE DEPOT #1090 $40.70 MARY KAY PALANK 10/26/2013 10/28/2013 TARGET 00021352 $34.26 MARY KAY PALANK 10/21/2013 10/23/2013 PAYPAL *SK IMPORT $29.76 PHILIP F POWELL 10/22/2013 10/22/2013 ULINE *SHIP SUPPLIES $88.88 PHILIP F POWELL 10/24/2013 10/25/2013 AMAZON MKTPLACE PMTS $14.62 PHILIP F POWELL 10/30/2013 10/31/2013 ONLINE LABELS $108.10 PHILIP F POWELL 10/30/2013 10/31/2013 AMAZON MKTPLACE PMTS $92.05 PHILIP F POWELL 10/30/2013 10/31/2013 AMAZON.COM $308.00 PHILIP F POWELL 10/18/2013 10/21/2013 AUTO PLUS LITTLE CANADA $72.28 STEVEN PRIEM 10/18/2013 10/21/2013 AUTO PLUS LITTLE CANADA $12.95 STEVEN PRIEM 10/18/2013 10/21/2013 POLAR CHEVROLET MAZDA $322.43 STEVEN PRIEM 10/21/2013 10/22/2013 FACTORY MTR PTS #1 $289.47 STEVEN PRIEM 10/21/2013 10/22/2013 EMERGENCY AUTOMOTIVE $227.96 STEVEN PRIEM 10/21/2013 10/22/2013 BAUER BUILT TIRE 18 $372.63 STEVEN PRIEM 10/23/2013 10/24/2013 OXYGEN SERVICE COMPANY,$292.63 STEVEN PRIEM 10/23/2013 10/24/2013 AUTO PLUS LITTLE CANADA $29.52 STEVEN PRIEM 10/24/2013 10/25/2013 KATH FUEL OFFICE $305.62 STEVEN PRIEM 10/24/2013 10/25/2013 AUTO PLUS LITTLE CANADA $71.18 STEVEN PRIEM 10/25/2013 10/28/2013 LITTLE FALLS MACHINE INC $181.97 STEVEN PRIEM 10/29/2013 10/30/2013 POMPS TIRE SERVICE, INC $126.65 STEVEN PRIEM 10/29/2013 10/30/2013 FACTORY MTR PTS #1 $104.54 STEVEN PRIEM 10/29/2013 10/30/2013 AUTO PLUS LITTLE CANADA $231.02 STEVEN PRIEM 10/29/2013 10/30/2013 AUTO PLUS LITTLE CANADA $57.76 STEVEN PRIEM 10/30/2013 10/31/2013 FACTORY MTR PTS #1 $341.53 STEVEN PRIEM 10/30/2013 10/31/2013 FACTORY MTR PTS #1 $84.16 STEVEN PRIEM 10/30/2013 10/31/2013 AUTO PLUS LITTLE CANADA $53.63 STEVEN PRIEM 10/30/2013 10/31/2013 AN FORD WHITE BEAR LAK $77.63 STEVEN PRIEM 10/30/2013 10/31/2013 FORCE AMERICA DISTRIB LLC $65.82 STEVEN PRIEM 10/21/2013 10/23/2013 THE HOME DEPOT 2801 $94.45 KELLY PRINS 10/30/2013 11/01/2013 THE HOME DEPOT 2801 $43.82 KELLY PRINS 10/22/2013 10/24/2013 MILLS FLEET FARM #2,700 $179.98 JUSTIN PURVES 10/18/2013 10/21/2013 HILLYARD INC MINNEAPOLIS $842.13 MICHAEL REILLY 10/22/2013 10/24/2013 DALCO ENTERPRISES, INC $852.46 MICHAEL REILLY 10/25/2013 10/28/2013 THE HOME DEPOT 2801 $61.79 MICHAEL REILLY 10/28/2013 10/29/2013 HWAYSILVERSNEAKERS $140.00 LORI RESENDIZ 10/17/2013 10/21/2013 SUN RAY LANES $128.19 AUDRA ROBBINS 10/18/2013 10/21/2013 CUB FOODS #1599 $12.43 AUDRA ROBBINS 10/18/2013 10/21/2013 MICHAELS STORES 2744 $17.95 AUDRA ROBBINS 10/24/2013 10/25/2013 TARGET 00011858 $27.30 AUDRA ROBBINS 10/24/2013 10/25/2013 MICHAELS STORES 2744 $20.94 AUDRA ROBBINS 10/25/2013 10/28/2013 PAYPAL *ASHLANDPROD $200.00 AUDRA ROBBINS 10/26/2013 10/28/2013 MICHAELS STORES 3701 $74.48 AUDRA ROBBINS 10/21/2013 10/23/2013 MILLS FLEET FARM #2,700 $120.83 ROBERT RUNNING 10/24/2013 10/28/2013 THE HOME DEPOT 2801 $219.54 ROBERT RUNNING 10/24/2013 10/28/2013 MILLS FLEET FARM #2,700 $30.72 ROBERT RUNNING 10/28/2013 10/30/2013 THE HOME DEPOT 2801 $31.98 ROBERT RUNNING G1, Attachment 1 Council Packet Page Number 48 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-25-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-8 and 11-15.xlsx 10/17/2013 10/21/2013 OFFICE DEPOT #1090 $82.86 DEB SCHMIDT 10/18/2013 10/21/2013 WWW.PENSNMORE.COM $94.54 DEB SCHMIDT 10/22/2013 10/23/2013 LILLIE SUBURBAN NEWSPAPE $354.00 DEB SCHMIDT 10/29/2013 10/30/2013 LILLIE SUBURBAN NEWSPAPE $1,023.75 DEB SCHMIDT 10/18/2013 10/21/2013 ON SITE SANITATION INC $1,312.52 SCOTT SCHULTZ 10/29/2013 10/30/2013 CINTAS CORP # 060A $92.19 SCOTT SCHULTZ 10/29/2013 10/30/2013 CINTAS CORP # 060A $143.98 SCOTT SCHULTZ 10/29/2013 10/31/2013 USA MOBILITY WIRELE $16.07 SCOTT SCHULTZ 10/30/2013 10/31/2013 NAAB SALES CORPORATION $2,773.41 SCOTT SCHULTZ 10/30/2013 11/01/2013 WM EZPAY $1,215.48 SCOTT SCHULTZ 10/25/2013 10/28/2013 A-1 LAUNDRY $52.49 CAITLIN SHERRILL 10/18/2013 10/21/2013 HENRIKSEN ACE HARDWARE $18.15 MICHAEL SHORTREED 10/28/2013 10/29/2013 SPARTAN PROMOTIONAL GRP $529.46 MICHAEL SHORTREED 10/28/2013 10/29/2013 SPARTAN PROMOTIONAL GRP $530.60 MICHAEL SHORTREED 10/29/2013 10/30/2013 SPARTAN PROMOTIONAL GRP $281.76 MICHAEL SHORTREED 10/29/2013 10/30/2013 SPARTAN PROMOTIONAL GRP $712.48 MICHAEL SHORTREED 10/17/2013 10/21/2013 SEARS ROEBUCK 1122 $117.83 RONALD SVENDSEN 10/29/2013 10/31/2013 GRUBERS POWER EQUIPMENT $37.77 RONALD SVENDSEN 10/30/2013 10/31/2013 ACT*10KLAKES $210.00 DAVID SWAN 10/22/2013 10/23/2013 UNIVERSAL ATHLETIC $434.29 JAMES TAYLOR 10/23/2013 10/25/2013 SUBWAY 00052159 $21.43 PAUL THIENES 10/30/2013 11/01/2013 SUBWAY 00052159 $10.71 PAUL THIENES 10/30/2013 11/01/2013 CUB FOODS #1599 $13.90 PAUL THIENES 10/28/2013 10/30/2013 TOM S TAILORS $18.00 JAY WENZEL 10/18/2013 10/21/2013 OFFICE DEPOT #1090 $136.24 TAMMY YOUNG 10/21/2013 10/23/2013 BREVIS CORPORATION $1,308.80 TAMMY YOUNG 10/29/2013 10/31/2013 RAPID PACKAGING $200.58 TAMMY YOUNG 10/30/2013 11/01/2013 OFFICE DEPOT #1079 $16.88 TAMMY YOUNG 10/30/2013 11/01/2013 OFFICE DEPOT #1127 $5.30 TAMMY YOUNG 10/30/2013 11/01/2013 OFFICE DEPOT #1090 $39.56 TAMMY YOUNG 10/25/2013 10/28/2013 HOME GOODS #392 $5.35 SUSAN ZWIEG $44,537.82 G1, Attachment 1 Council Packet Page Number 49 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-25-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-8 and 11- 15.xlsx CHECK #CHECK DATE EMPLOYEE NAME Attachments 11/08/13 CAVE, REBECCA 435.16 11/08/13 JUENEMANN, KATHLEEN 435.16 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD AMOUNT 11/08/13 CARDINAL, ROBERT 435.16 11/08/13 STRAUTMANIS, MARIS 146.00 11/08/13 AHL, R. CHARLES 5,959.42 11/08/13 KOPPEN, MARVIN 435.16 11/08/13 ROSSBACH, WILLIAM 494.44 11/08/13 KANTRUD, HUGH 184.62 11/08/13 CHRISTENSON, SCOTT 1,981.79 11/08/13 BURLINGAME, SARAH 2,200.50 11/08/13 COLEMAN, MELINDA 5,119.94 11/08/13 METRY, THOMAS 24.00 11/08/13 RAMEAUX, THERESE 3,130.54 11/08/13 FARR, LARRY 3,287.48 11/08/13 JAHN, DAVID 2,159.89 11/08/13 DEBILZAN, JUDY 1,385.92 11/08/13 JACKSON, MARY 2,176.91 11/08/13 BAUMAN, GAYLE 4,802.02 11/08/13 ANDERSON, CAROLE 1,096.41 11/08/13 SINDT, ANDREA 2,240.23 11/08/13 ARNOLD, AJLA 1,746.85 11/08/13 KELSEY, CONNIE 2,653.11 11/08/13 RUEB, JOSEPH 2,829.00 11/08/13 SCHMIDT, DEBORAH 3,096.67 11/08/13 SPANGLER, EDNA 1,167.95 11/08/13 BEGGS, REGAN 1,609.00 11/08/13 GUILFOILE, KAREN 4,652.98 11/08/13 MOY, PAMELA 1,557.27 11/08/13 OSTER, ANDREA 1,953.51 11/08/13 LARSON, MICHELLE 1,910.60 11/08/13 MECHELKE, SHERRIE 1,156.13 11/08/13 VITT, SANDRA 1,120.75 11/08/13 WEAVER, KRISTINE 2,412.22 11/08/13 RICHTER, CHARLENE 997.13 11/08/13 SCHOENECKER, LEIGH 1,769.00 11/08/13 THOMALLA, CAROL 78.00 11/08/13 CORCORAN, THERESA 1,946.59 11/08/13 CARLE, JEANETTE 102.00 11/08/13 JAGOE, CAROL 102.00 11/08/13 POWELL, PHILIP 2,999.30 11/08/13 SCHNELL, PAUL 4,745.37 11/08/13 KVAM, DAVID 4,304.38 11/08/13 PALANK, MARY 1,959.20 G1, Attachment 1 Council Packet Page Number 50 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-25-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-8 and 11- 15.xlsx 11/08/13 ABEL, CLINT 2,960.89 11/08/13 ALDRIDGE, MARK 3,090.54 11/08/13 SVENDSEN, JOANNE 2,152.62 11/08/13 THOMFORDE, FAITH 1,608.99 11/08/13 BELDE, STANLEY 3,203.46 11/08/13 BENJAMIN, MARKESE 2,878.35 11/08/13 BAKKE, LONN 3,171.44 11/08/13 BARTZ, PAUL 3,902.20 11/08/13 CARNES, JOHN 2,239.22 11/08/13 CROTTY, KERRY 3,684.00 11/08/13 BIERDEMAN, BRIAN 4,035.41 11/08/13 BUSACK, DANIEL 3,734.96 11/08/13 DUGAS, MICHAEL 3,803.74 11/08/13 ERICKSON, VIRGINIA 3,253.95 11/08/13 DEMULLING, JOSEPH 3,179.71 11/08/13 DOBLAR, RICHARD 4,095.31 11/08/13 GABRIEL, ANTHONY 3,327.34 11/08/13 HAWKINSON JR, TIMOTHY 3,086.80 11/08/13 FORSYTHE, MARCUS 2,778.41 11/08/13 FRITZE, DEREK 2,953.83 11/08/13 JOHNSON, KEVIN 4,710.21 11/08/13 KALKA, THOMAS 1,524.65 11/08/13 HER, PHENG 2,940.35 11/08/13 HIEBERT, STEVEN 3,697.67 11/08/13 KROLL, BRETT 3,035.02 11/08/13 LANGNER, SCOTT 206.53 11/08/13 KONG, TOMMY 2,790.38 11/08/13 KREKELER, NICHOLAS 919.61 11/08/13 LYNCH, KATHERINE 2,786.34 11/08/13 MARINO, JASON 3,201.34 11/08/13 LANGNER, TODD 3,111.27 11/08/13 LU, JOHNNIE 4,019.27 11/08/13 METRY, ALESIA 3,355.37 11/08/13 MICHELETTI, BRIAN 1,965.67 11/08/13 MARTIN, JERROLD 3,320.23 11/08/13 MCCARTY, GLEN 3,165.98 11/08/13 PARKER, JAMES 2,786.34 11/08/13 REZNY, BRADLEY 3,288.96 11/08/13 NYE, MICHAEL 3,416.66 11/08/13 OLSON, JULIE 3,007.30 11/08/13 STEINER, JOSEPH 3,764.80 11/08/13 STRAND, ZACHARY 4,153.60 11/08/13 RHUDE, MATTHEW 3,069.52 11/08/13 SHORTREED, MICHAEL 4,183.06 11/08/13 THEISEN, PAUL 3,111.27 11/08/13 THIENES, PAUL 4,701.13 11/08/13 SYPNIEWSKI, WILLIAM 3,395.41 11/08/13 TAUZELL, BRIAN 3,099.92 11/08/13 ANDERSON, BRIAN 306.00 11/08/13 BASSETT, BRENT 477.36 11/08/13 WENZEL, JAY 3,049.07 11/08/13 XIONG, KAO 2,988.05 G1, Attachment 1 Council Packet Page Number 51 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-25-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-8 and 11- 15.xlsx 11/08/13 CAPISTRANT, JACOB 195.84 11/08/13 CAPISTRANT, JOHN 856.80 11/08/13 BAUMAN, ANDREW 2,678.49 11/08/13 BOURQUIN, RON 628.32 11/08/13 CRAWFORD - JR, RAYMOND 2,256.09 11/08/13 CRUMMY, CHARLES 391.68 11/08/13 CONCHA, DANIEL 685.44 11/08/13 COREY, ROBERT 195.84 11/08/13 EATON, PAUL 12.24 11/08/13 EVERSON, PAUL 3,222.93 11/08/13 DABRUZZI, THOMAS 2,199.03 11/08/13 DAWSON, RICHARD 2,906.75 11/08/13 HALE, JOSEPH 357.00 11/08/13 HALWEG, JODI 2,861.38 11/08/13 FASULO, WALTER 450.85 11/08/13 HAGEN, MICHAEL 146.88 11/08/13 IMM, TRACY 159.12 11/08/13 JANSEN, CHAD 440.64 11/08/13 HAWTHORNE, ROCHELLE 2,407.65 11/08/13 HUTCHINSON, JAMES 799.68 11/08/13 KARRAS, JAMIE 550.80 11/08/13 KELLOGG, JOHNATHAN 318.24 11/08/13 JONES, JONATHAN 293.76 11/08/13 KANE, ROBERT 614.04 11/08/13 KUBAT, ERIC 2,960.44 11/08/13 LINDER, TIMOTHY 2,672.68 11/08/13 KERSKA, JOSEPH 823.14 11/08/13 KONDER, RONALD 587.52 11/08/13 MILLER, NICHOLAS 379.44 11/08/13 MONDOR, MICHAEL 3,500.59 11/08/13 LOCHEN, MICHAEL 383.52 11/08/13 MILLER, LADD 785.40 11/08/13 NIELSEN, KENNETH 649.74 11/08/13 NOVAK, JEROME 2,888.61 11/08/13 MONSON, PETER 159.12 11/08/13 NEILY, STEVEN 220.32 11/08/13 OPHEIM, JOHN 571.20 11/08/13 PACHECO, ALPHONSE 636.48 11/08/13 NOWICKI, PAUL 195.84 11/08/13 OLSON, JAMES 2,747.72 11/08/13 PETERSON, ROBERT 2,934.89 11/08/13 RAINEY, JAMES 856.80 11/08/13 PARROW, JOSHUA 391.68 11/08/13 PETERSON, MARK 856.80 11/08/13 RICE, CHRISTOPHER 171.36 11/08/13 RIEKEN, NICHOLAS 422.28 11/08/13 RANK, NATHAN 881.28 11/08/13 RANK, PAUL 587.52 11/08/13 STREFF, MICHAEL 2,747.72 11/08/13 SVENDSEN, RONALD 3,067.31 11/08/13 RODRIGUEZ, ROBERTO 146.88 11/08/13 SEDLACEK, JEFFREY 2,779.70 G1, Attachment 1 Council Packet Page Number 52 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-25-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-8 and 11- 15.xlsx 11/08/13 LUKIN, STEVEN 4,721.04 11/08/13 ZWIEG, SUSAN 1,773.93 11/08/13 WHITE, JOEL 146.88 11/08/13 GERVAIS-JR, CLARENCE 4,075.48 11/08/13 BRINK, TROY 2,412.19 11/08/13 BUCKLEY, BRENT 2,168.11 11/08/13 CORTESI, LUANNE 1,667.30 11/08/13 KNUTSON, LOIS 2,223.39 11/08/13 JONES, DONALD 2,213.79 11/08/13 MEISSNER, BRENT 2,144.59 11/08/13 DEBILZAN, THOMAS 2,212.79 11/08/13 EDGE, DOUGLAS 2,700.22 11/08/13 RUIZ, RICARDO 1,672.19 11/08/13 RUNNING, ROBERT 2,412.19 11/08/13 NAGEL, BRYAN 3,630.80 11/08/13 OSWALD, ERICK 2,397.51 11/08/13 DUCHARME, JOHN 2,804.00 11/08/13 ENGSTROM, ANDREW 2,821.50 11/08/13 TEVLIN, TODD 2,197.79 11/08/13 BURLINGAME, NATHAN 2,172.00 11/08/13 LINDBLOM, RANDAL 3,398.00 11/08/13 LOVE, STEVEN 3,665.83 11/08/13 JAROSCH, JONATHAN 2,995.41 11/08/13 KREGER, JASON 3,389.00 11/08/13 JANASZAK, MEGHAN 1,608.99 11/08/13 KONEWKO, DUWAYNE 4,712.71 11/08/13 THOMPSON, MICHAEL 4,731.68 11/08/13 ZIEMAN, SCOTT 168.00 11/08/13 HAYS, TAMARA 1,652.19 11/08/13 HINNENKAMP, GARY 2,370.40 11/08/13 BUTTWEILER, TYLER 440.00 11/08/13 HAMRE, MILES 1,616.80 11/08/13 PURVES, JUSTIN 1,579.39 11/08/13 BIESANZ, OAKLEY 1,614.91 11/08/13 NAUGHTON, JOHN 2,197.79 11/08/13 NORDQUIST, RICHARD 2,200.09 11/08/13 HAYMAN, JANET 1,195.57 11/08/13 HUTCHINSON, ANN 2,709.28 11/08/13 DEAVER, CHARLES 813.48 11/08/13 GERNES, CAROLE 646.00 11/08/13 GAYNOR, VIRGINIA 3,317.22 11/08/13 KROLL, LISA 1,946.59 11/08/13 SOUTTER, CHRISTINE 548.25 11/08/13 WACHAL, KAREN 955.29 11/08/13 FINWALL, SHANN 3,306.59 11/08/13 MARTIN, MICHAEL 2,882.59 11/08/13 YOUNG, TAMELA 2,104.19 11/08/13 EKSTRAND, THOMAS 3,906.15 11/08/13 FISHER, DAVID 3,884.68 11/08/13 SWAN, DAVID 2,829.79 11/08/13 BRASH, JASON 2,569.79 11/08/13 CARVER, NICHOLAS 3,317.22 G1, Attachment 1 Council Packet Page Number 53 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-25-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-8 and 11- 15.xlsx 11/08/13 BARTZ, BAYLEE 39.00 11/08/13 BERGER, STEPHANIE 351.50 11/08/13 WELLENS, MOLLY 1,801.25 11/08/13 ACEITUNO, FELIPE 162.00 11/08/13 BJORK, BRANDON 302.50 11/08/13 BRENEMAN, NEIL 2,435.05 11/08/13 BETHEL III, CHARLES 29.75 11/08/13 BIHNER, KARLY 39.00 11/08/13 LARSON, TRISTA 56.00 11/08/13 PETERSON, MADELINE 39.00 11/08/13 EADS, MADELINE 39.00 11/08/13 FRANK, PETER 400.00 11/08/13 SHERWOOD, CHRISTIAN 676.50 11/08/13 TAYLOR, JAMES 2,941.39 11/08/13 ROBBINS, AUDRA 3,242.05 11/08/13 ROBBINS, CAMDEN 418.00 11/08/13 ORE, JORDAN 1,652.19 11/08/13 SCHULTZ, SCOTT 3,418.81 11/08/13 VUKICH, CANDACE 228.50 11/08/13 HAAG, MARK 2,519.32 11/08/13 EVANS, CHRISTINE 1,466.61 11/08/13 GLASS, JEAN 2,173.21 11/08/13 WILBER, JEFFREY 1,643.09 11/08/13 AKEY, SHELLEY 161.75 11/08/13 HOFMEISTER, TIMOTHY 462.10 11/08/13 KELLEY, CAITLIN 868.93 11/08/13 HAUBLE, AMANDA 42.50 11/08/13 HOFMEISTER, MARY 1,145.23 11/08/13 PELOQUIN, PENNYE 668.07 11/08/13 ST SAUVER, CRAIG 93.50 11/08/13 KULHANEK-DIONNE, ANN 677.50 11/08/13 MEYER, SASHA 1,837.33 11/08/13 AICHELE, MEGAN 116.25 11/08/13 ANDERSON, AARON 49.38 11/08/13 STAHLMANN, ELLEN 36.13 11/08/13 VUE, LOR PAO 256.10 11/08/13 BAUDE, SARAH 41.63 11/08/13 BERGLUND, ERIK 90.64 11/08/13 ANDERSON, JOSHUA 415.44 11/08/13 BAUDE, JANE 73.00 11/08/13 BUTLER, ANGELA 108.00 11/08/13 CLARK, PAMELA 39.10 11/08/13 BESTER, MICHAEL 149.50 11/08/13 BUCKLEY, BRITTANY 256.50 11/08/13 DRECHSEL, HEIDI 23.55 11/08/13 DRECHSEL, SARAH 34.13 11/08/13 CRANDALL, KRISTA 450.50 11/08/13 DEMPSEY, BETH 113.62 11/08/13 ERICSON, RACHEL 83.71 11/08/13 FARRELL, DANIEL 43.50 11/08/13 DUNN, RYAN 1,178.84 11/08/13 ERICKSON-CLARK, CAROL 37.12 G1, Attachment 1 Council Packet Page Number 54 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-25-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-8 and 11- 15.xlsx 11/08/13 GRAY, SOPHIE 15.70 11/08/13 GRUENHAGEN, LINDA 88.90 11/08/13 FLORES, LUIS 64.00 11/08/13 FONTAINE, KIM 737.78 11/08/13 HASSAN, KIANA 163.95 11/08/13 HEINRICH, SHEILA 378.63 11/08/13 HAGSTROM, EMILY 118.40 11/08/13 HANSEN, HANNAH 351.00 11/08/13 HUNTLEY, NATALIE 101.25 11/08/13 JOHNSON, BARBARA 389.30 11/08/13 HOLMBERG, LADONNA 364.52 11/08/13 HORWATH, RONALD 2,800.97 11/08/13 LAMEYER, BRENT 65.26 11/08/13 LAMSON, ELIANA 27.00 11/08/13 KOHLER, ROCHELLE 74.00 11/08/13 KOZDROJ, GABRIELLA 75.00 11/08/13 NADEAU, KELLY 59.50 11/08/13 NADEAU, TAYLOR 97.60 11/08/13 MCCOMAS, LEAH 180.00 11/08/13 MUSKAT, JULIE 105.00 11/08/13 POVLITZKI, MARINA 66.50 11/08/13 PROESCH, ANDY 990.23 11/08/13 NITZ, CARA 353.00 11/08/13 OHS, CYNTHIA 92.00 11/08/13 RESENDIZ, LORI 2,425.96 11/08/13 RICHTER, DANIEL 113.40 11/08/13 RANEY, COURTNEY 905.00 11/08/13 RAU, COLE 97.88 11/08/13 SCHREIER, ABIGAIL 29.40 11/08/13 SCHREIER, ROSEMARIE 428.00 11/08/13 ROLLERSON, TERRANCE 85.00 11/08/13 SCHERER, KATHLENE 50.00 11/08/13 SMITH, CASEY 98.21 11/08/13 SMITH, JEROME 187.00 11/08/13 SCHREINER, MARK 98.55 11/08/13 SMITH, ANN 174.67 11/08/13 TAYLOR, MYLES 29.40 11/08/13 TREPANIER, TODD 264.50 11/08/13 SMITLEY, SHARON 310.82 11/08/13 SYME, LAUREN 56.12 11/08/13 TUPY, MARCUS 95.00 11/08/13 WARNER, CAROLYN 158.40 11/08/13 TRUE, ANDREW 47.03 11/08/13 TUPY, HEIDE 45.80 11/08/13 BOSLEY, CAROL 108.00 11/08/13 LANGER, CHELSEA 265.65 11/08/13 WHITE, DANICA 55.13 11/08/13 YUNKER, JOSEPH 23.00 11/08/13 CRAWFORD, SHAWN 480.00 11/08/13 CUSICK, JESSICA 123.25 11/08/13 RANGEL, SAMANTHA 120.00 11/08/13 WISTL, MOLLY 357.89 G1, Attachment 1 Council Packet Page Number 55 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-25-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-8 and 11- 15.xlsx 9989636 9989637 9989638 9989639 9989640 9989641 9989642 9989643 9989644 11/08/13 WALES, ABIGAIL 242.27 504,706.62 11/08/13 SMITH, CORTNEY 170.00 11/08/13 AMUNDSON, DANIKA 135.50 11/08/13 CORCORAN, JOSHUA 78.51 11/08/13 SWIECH, TAYLOR 39.00 11/08/13 WESTEMEIER, EMILY 39.00 11/08/13 ADAMS, DAVID 2,160.68 11/08/13 FRANZEN, NICHOLAS 2,817.49 11/08/13 HACKETT, ASHLEY 65.00 11/08/13 MCMAHON, ALLISON 39.00 11/08/13 LOONEY, RAYNIA 252.00 11/08/13 MAIDMENT, COLIN 238.00 11/08/13 DOUGLASS, TOM 2,055.25 11/08/13 LOONEY, RAYJEANIA 128.00 11/08/13 NESVACIL, BRENNAN 258.00 11/08/13 PRINS, KELLY 1,890.18 11/08/13 MALONEY, SHAUNA 337.25 11/08/13 MCCLENNON, MATTHEW 288.00 11/08/13 THOMPSON, BENJAMIN 425.00 11/08/13 SWANSON, CHRIS 1,564.19 11/08/13 REILLY, MICHAEL 1,981.79 11/08/13 STEFFEN, MICHAEL 102.00 11/08/13 FOWLDS, MYCHAL 4,111.11 11/08/13 BERGO, CHAD 2,768.75 11/08/13 PRIEM, STEVEN 2,472.89 11/08/13 WOEHRLE, MATTHEW 2,261.64 G1, Attachment 1 Council Packet Page Number 56 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-25-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-8 and 11-15.xlsx Check Description Amount 91078 00111 PATROL HOURS 10/20 - 11/02 1,400.00 91079 04508 UMPIRE FEE OCT - LATE FALL SOFTBALL 742.00 91080 00283 TRAINING FIRE APPARATUS OPERATOR 9,225.00 91081 00451 INSPECTED HVC UNITS AT STATIONS 288.00 91082 01973 CAR WASHES - OCT 28.00 91083 04944 ADD'L SUBWAY ORDERS AUG 753.47 04944 ADD'L SUBWAY ORDERS JULY 479.87 04944 ADD'L SUBWAY ORDERS JUNE 360.70 04944 ADD'L SUBWAY ORDERS SEPT 296.62 04944 ADD'L SUBWAY ORDERS MARCH 25.65 91084 00687 TREE TRIMMING/REMOVAL 4,234.88 00687 STUM GRINDING - 1700 LARK 748.13 91085 00393 MONTHLY SURTAX - OCT 18225123035 3,886.28 91086 04265 ZUMBA INSTRUCTION TUE EVE OCT 177.50 91087 01337 FERNS FOR NC PLANTINGS 115.43 91088 01409 MISC SERVICES 2012 1,672.99 91089 01574 PROJ 10-14 DRIVEWAY REPLACEMENT 2,500.00 01574 BITUMINOUS PURCHASES~890.87 01574 BITUMINOUS PURCHASES~297.89 91090 04845 RECYCLING FEE - OCTOBER 27,153.00 91091 04192 EMS BILLING - OCT 3,665.64 91092 01190 ELECTRIC UTILITY 18,566.04 01190 ELECTRIC UTILITY 11,653.42 01190 GAS UTILITY 4,128.47 01190 ELECTRIC UTILITY 1,072.40 91093 01798 CONTRACT GASOLINE - OCT 14,765.45 01798 CONTRACT DIESEL FUEL - NOV 9,881.10 01798 WINTER SUPPLEMENT 34.00 91094 04199 PD JUVENILE REFERRAL SRVS 4TH QTR 6,630.00 91095 00001 C BETHEL III - DD STOPPED PAYROLL 27.47 91096 04047 REIMB FOR GOPHER STAGE LIGHTING 360.51 91097 01634 ARROW BOARDS FOR TRAFFIC SAFETY 4,938.94 91098 04549 ZUMBA INSTRUCTION SAT MORN OCT 90.00 02750 REIMB FOR WATCH 10/31 30.00 ttachments 05207 APPLICANT BACKGROUND CHECKS 60.00 91101 00003 ESCROW REL CASM 1742 SOUTHWIND 500.00 91102 04123 CHARITABLE GAMBLING 617.32 91103 04846 MEDICAL SUPPLIES 486.63 91104 02263 BOARDING & DESTRUCTION FEES - OCT 1,202.15 91105 05030 EQUIP LEASE - MCC - PMT#16 4,344.07 91106 04995 TRAINING (MARINO & SYPNIEWSKI)1,310.00 91107 00881 REIMB FOR AIRFARE & MEALS 274.80 91108 02215 REIMB FOR MEALS 10/28 - 11/01 63.75 91109 03818 REFUND FOR TRANS MEDIC 1,917.14 03818 REFUND FOR TRANS MEDIC 1,825.53 03818 REFUND FOR TRANS MEDIC 93.58 91110 00986 MONTHLY SAC - OCTOBER 7,231.95 91111 05292 TENT FOR BOUNDING GROUP 663.11 91112 04847 WINTERIZATION 80.00 91113 00001 REIMB VENBURG TIRE - SINK HOLE 2,487.50 91114 00001 REFUND J WOZNIAK HP BENEFIT 120.00 91115 00001 OVERPMT INDEPENDENT AUTO DEALERS 70.00 91116 00001 REFUND C GRIESBACH CHILD CARE 35.70 91117 00001 REFUND K ALLERS BCBS BENEFIT 20.00 91118 00001 REFUND D TINSLEY HP BENEFIT 20.00 91119 04054 DJ FOR MCC & CARVER DANCE 400.00 91120 04074 TAI CHI INSTRUCTION 10/9 - 12/18 340.20 91121 00198 WATER USAGE & METER DISCONNECTS 146.63 11/12/2013 STEVEN REED 11/12/2013 ELAINE SCHRADE 11/12/2013 ST PAUL REGIONAL WATER SRVS 11/12/2013 BETWEEN THE LINES 11/12/2013 CENTURY COLLEGE 11/12/2013 EGAN COMPANIES INC Check Register City of Maplewood 11/07/2013 Date Vendor 11/12/2013 ANIMAL CONTROL SERVICES 11/12/2013 HILLCREST VENTURES LLC 11/12/2013 HILLCREST VENTURES LLC 11/12/2013 HILLCREST VENTURES LLC 11/12/2013 ERICKSON OIL PRODUCTS INC 11/12/2013 HILLCREST VENTURES LLC 11/12/2013 HILLCREST VENTURES LLC 11/12/2013 MARIA PIRELA 11/12/2013 RAMSEY COUNTY-PROP REC & REV 11/12/2013 S E H 11/12/2013 HUGO'S TREE CARE INC 11/12/2013 HUGO'S TREE CARE INC 11/12/2013 MN DEPT OF LABOR & INDUSTRY 11/12/2013 TENNIS SANITATION LLC 11/12/2013 TRANS-MEDIC 11/12/2013 XCEL ENERGY 11/12/2013 T A SCHIFSKY & SONS, INC 11/12/2013 T A SCHIFSKY & SONS, INC 11/12/2013 T A SCHIFSKY & SONS, INC 11/12/2013 YOCUM OIL CO. 11/12/2013 YOCUM OIL CO. 11/12/2013 YOCUM OIL CO. 11/12/2013 XCEL ENERGY 11/12/2013 XCEL ENERGY 11/12/2013 XCEL ENERGY 11/12/2013 AUTONATION FORD 11/12/2013 JAN ALICE CAMPBELL 11/12/2013 RICHARD DAWSON 11/12/2013 YOUTH SERVICE BUREAU, INC. 11/08/2013 ONE TIME VENDOR 11/12/2013 ASHLAND PRODUCTIONS 11/12/2013 HEALTHEAST 11/12/2013 HILLCREST ANIMAL HOSPITAL PA 11/12/2013 KANSAS STATE BANK OF MANHATTAN 11/12/2013 EQUIFAX INFORMATION SERVICES 11/12/2013 ESCROW REFUND 11/12/2013 FRIENDS OF MAPLEWOOD NATURE 11/12/2013 MEDICA 11/12/2013 MEDICA 11/12/2013 MEDICA 11/12/2013 KFD TRAINING & CONSULTATION 11/12/2013 STEVE LUKIN 11/12/2013 JASON MARINO 11/12/2013 ONE TIME VENDOR 11/12/2013 ONE TIME VENDOR 11/12/2013 METROPOLITAN COUNCIL 11/12/2013 MIDWAY PARTY RENTAL INC. 11/12/2013 NORTHLAND IRRIGATION INC. 11/12/2013 ONE TIME VENDOR 11/12/2013 ONE TIME VENDOR 11/12/2013 ONE TIME VENDOR 11/12/2013 ONE TIME VENDOR G1, Attachment 1 Council Packet Page Number 57 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-25-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-8 and 11-15.xlsx 91122 01836 JOINT POWERS AGREE JULY/AUG/SEPT 2,700.00 91123 01550 ELECTRICAL INSPECTIONS - OCT 4,326.00 91124 01565 PARTS FOR STREET SWEEPER 75.61 91125 01578 SAFETY VESTS FOR PARKS EMPOLYEES 215.52 91126 05287 DRAGONEYE SPEED LIDAR UNIT 2,148.19 91127 05293 ESCROW RELEASE 2431 CARVER AVE 1,151.32 91128 01669 TOW M33 133.59 91129 02464 PAYING AGENT FEES 215.63 91130 05291 PROJ 12-13 LIFT STATION #14 PMT#1 135,520.92 91131 05260 VIGILANT VIDEO MOBILITY LPR SYSTEM - 2 15,325.88 91132 03738 ATTORNEY SRVS FEES/RENT - DEC 6,625.00 91133 04589 ELECTION JUDGE 157.25 91134 05041 ELECTION JUDGE 136.44 05041 REIMB ELECTION JUDGE PHONE 5.00 91135 05042 ELECTION JUDGE 298.31 91136 05127 ELECTION JUDGE 300.63 91137 04594 ELECTION JUDGE 399.00 91138 04596 ELECTION JUDGE 161.88 91139 05243 ELECTION JUDGE 300.63 91140 04599 ELECTION JUDGE 161.88 91141 04600 ELECTION JUDGE 348.00 91142 04601 ELECTION JUDGE 235.88 91143 04555 ELECTION JUDGE 143.38 91144 04961 ELECTION JUDGE 300.63 91145 04556 ELECTION JUDGE 143.38 91146 05128 ELECTION JUDGE 157.25 91147 04603 ELECTION JUDGE 298.31 91148 04604 ELECTION JUDGE 373.50 91149 05129 ELECTION JUDGE 291.38 05129 REIMB ELECTION JUDGE MILEAGE 4.24 91150 05130 ELECTION JUDGE 166.50 91151 04605 ELECTION JUDGE 161.88 04605 REIMB ELECTION JUDGE MILEAGE 1.13 91152 05046 ELECTION JUDGE 304.50 91153 04607 ELECTION JUDGE 300.63 91154 04608 ELECTION JUDGE 300.63 91155 05244 ELECTION JUDGE 305.25 91156 05131 ELECTION JUDGE 161.88 91157 04610 ELECTION JUDGE 291.38 91158 05132 ELECTION JUDGE 159.56 91159 04922 ELECTION JUDGE 226.63 91160 04612 ELECTION JUDGE 277.50 91161 04613 ELECTION JUDGE 277.50 91162 05133 ELECTION JUDGE 18.50 91163 04614 ELECTION JUDGE 408.00 91164 04616 ELECTION JUDGE 402.00 91165 05049 ELECTION JUDGE 300.63 91166 04617 ELECTION JUDGE 157.50 91167 05050 ELECTION JUDGE 300.63 91168 04627 ELECTION JUDGE 268.25 91169 04629 ELECTION JUDGE 346.50 91170 04632 ELECTION JUDGE 305.25 91171 04635 ELECTION JUDGE 300.63 91172 05134 ELECTION JUDGE 23.13 91173 05065 ELECTION JUDGE 268.25 91174 04642 ELECTION JUDGE 362.25 91175 05067 ELECTION JUDGE 296.00 91176 04643 ELECTION JUDGE 305.25 91177 04644 ELECTION JUDGE 462.00 04644 ELECTION JUDGE PHONE/MILEAGE 26.95 91178 04645 ELECTION JUDGE 390.00 91179 05245 ELECTION JUDGE 296.00 91180 04647 ELECTION JUDGE 161.88 91181 05246 ELECTION JUDGE 302.94 91182 05294 ELECTION JUDGE 159.56 11/12/2013 JAMIE GUDKNECHT 11/12/2013 DIANNE GUSTAFSON 11/12/2013 ROSIE GUTHRIE 11/12/2013 JOYCE HADDAD 11/12/2013 SANDRA HAHN 11/12/2013 VICTOR GEBAUER 11/12/2013 JOHN GERTEN 11/12/2013 SISTER CLARICE GIERZAK 11/12/2013 DIANE GOLASKI 11/12/2013 DIANE GOLASKI 11/12/2013 CYNTHIA FOWLER 11/12/2013 MARY JO FREER 11/12/2013 MARY KATHERINE FULLER 11/12/2013 SHIRLEY A. GABOURY 11/12/2013 TERRENCE J GARVEY 11/12/2013 AUDREY DUELLMAN 11/12/2013 BOB DUNHAM 11/12/2013 CAROLYN EICKHOFF 11/12/2013 JEANNE EWALD 11/12/2013 DELORES FITZGERALD 11/12/2013 KALPANA DESAI 11/12/2013 PHIL DEZELAR 11/12/2013 HELEN JEAN DICKSON 11/12/2013 ALBIN S. DITTLI 11/12/2013 DIANE DROEGER 11/12/2013 THOMAS CONNELLY 11/12/2013 FLORENCE E CONOVER 11/12/2013 NATHAN DANIELSON 11/12/2013 INDIA D'ARCIO 11/12/2013 NANCY DEBERNARDI 11/12/2013 VIRGINIA M. BRANDON 11/12/2013 BERNICE BUNKOWSKE 11/12/2013 BERNICE BUNKOWSKE 11/12/2013 HELEN C CARSON 11/12/2013 EDWARD COMBE 11/12/2013 MICHELE BOOHER 11/12/2013 ALBERT BORTZ 11/12/2013 JEANNE BORTZ 11/12/2013 RICHARD A. BRANDON 11/12/2013 RICHARD A. BRANDON 11/12/2013 DAVID BEDOR 11/12/2013 JEANETTE BEHR 11/12/2013 JAIME BELLAND 11/12/2013 DIANE BJORKLUND 11/12/2013 DONITA BOLDEN 11/12/2013 NANCY SULLIVAN ANDERSON 11/12/2013 SUZANNE ANDERSON 11/12/2013 AHSAN ANSARI 11/12/2013 PAUL D BABIN 11/12/2013 JOAN BARTELT 11/12/2013 US BANK 11/12/2013 VEIT & COMPANY 11/12/2013 VISUALPRO 360 INC. 11/15/2013 CHARLES E. BETHEL 11/12/2013 FRAN AHRENS 11/12/2013 MERIDITH AIKENS 11/12/2013 MERIDITH AIKENS 11/12/2013 JIM ALLEN 11/12/2013 SWEEPER SERVICES 11/12/2013 T R F SUPPLY CO. 11/12/2013 TACTICAL SOLUTIONS 11/12/2013 DON TELIN 11/12/2013 TWIN CITIES TRANSPORT & 11/12/2013 ST PAUL, CITY OF 11/12/2013 SUMMIT INSPECTIONS G1, Attachment 1 Council Packet Page Number 58 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-25-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-8 and 11-15.xlsx 91183 05070 ELECTION JUDGE 302.94 91184 04649 ELECTION JUDGE 296.00 91185 05247 ELECTION JUDGE 300.63 91186 04650 ELECTION JUDGE 305.25 91187 04652 ELECTION JUDGE 252.06 91188 05071 ELECTION JUDGE 305.25 91189 04655 ELECTION JUDGE 298.31 91190 04656 ELECTION JUDGE 305.25 91191 04659 ELECTION JUDGE 347.19 91192 04660 ELECTION JUDGE 353.25 91193 04661 ELECTION JUDGE 349.13 91194 04558 ELECTION JUDGE 138.75 91195 04664 ELECTION JUDGE 300.63 91196 05137 ELECTION JUDGE 300.63 91197 05248 ELECTION JUDGE 291.38 91198 04667 ELECTION JUDGE 157.25 91199 04669 ELECTION JUDGE 298.31 04669 REIMB ELECTION JUDGE MILEAGE 4.24 91200 04674 ELECTION JUDGE 298.31 91201 04676 ELECTION JUDGE 235.88 91202 05138 ELECTION JUDGE 296.00 91203 05076 ELECTION JUDGE 302.94 91204 04680 ELECTION JUDGE 18.50 91205 04683 ELECTION JUDGE 327.75 91206 05077 ELECTION JUDGE 300.63 05077 REIMB ELECTION JUDGE MILEAGE 3.96 91207 04686 ELECTION JUDGE 23.13 91208 04687 ELECTION JUDGE 277.50 91209 04688 ELECTION JUDGE 315.00 91210 04693 ELECTION JUDGE 296.00 91211 03496 ELECTION JUDGE 402.00 03496 REIMB ELECTION JUDGE PHONE 10.00 91212 05078 ELECTION JUDGE 23.13 91213 04694 ELECTION JUDGE 405.00 91214 04696 ELECTION JUDGE 226.63 91215 04698 ELECTION JUDGE 324.63 91216 04699 ELECTION JUDGE 423.00 91217 04700 ELECTION JUDGE 161.88 04700 REIMB ELECTION JUDGE MILEAGE 4.52 91218 05249 ELECTION JUDGE 166.50 91219 05080 ELECTION JUDGE 259.00 91220 05139 ELECTION JUDGE 268.25 91221 04709 ELECTION JUDGE 305.25 91222 05250 ELECTION JUDGE 254.38 91223 05081 ELECTION JUDGE 305.25 91224 04711 ELECTION JUDGE 384.00 91225 05140 ELECTION JUDGE 300.63 91226 04712 ELECTION JUDGE 245.13 91227 04714 ELECTION JUDGE 23.13 91228 04715 ELECTION JUDGE 272.89 91229 04717 ELECTION JUDGE 210.00 91230 04718 ELECTION JUDGE 346.50 91231 04719 ELECTION JUDGE 157.25 91232 04723 ELECTION JUDGE 450.00 91233 05083 ELECTION JUDGE 152.63 91234 04725 ELECTION JUDGE 298.31 91235 05251 ELECTION JUDGE 296.00 91236 05141 ELECTION JUDGE 291.38 91237 05142 ELECTION JUDGE 309.88 91238 04728 ELECTION JUDGE 161.88 91239 04729 ELECTION JUDGE 396.00 91240 04731 ELECTION JUDGE 268.25 91241 05143 ELECTION JUDGE 138.75 91242 04732 ELECTION JUDGE 175.75 91243 05144 ELECTION JUDGE 302.94 11/12/2013 VINCENT RODRIGUEZ 11/12/2013 ELAINE RUDEEN 11/12/2013 CHRIS SAGERT 11/12/2013 JANET SANDBERG 11/12/2013 WARREN H. SANDS 11/12/2013 MARILYN PEPER 11/12/2013 ROGER L POSCH 11/12/2013 SHELLY ANN PUTZ 11/12/2013 STEVEN L. PUTZ 11/12/2013 RITA RENSLOW 11/12/2013 D WILLIAM O'BRIEN 11/12/2013 ANITA OLSON 11/12/2013 LOIS OLSON 11/12/2013 DIAN PARENT 11/12/2013 BERNARD A G PEDERSEN 11/12/2013 MARY NEWCOMB 11/12/2013 JANE A. NICHOL 11/12/2013 MIRANDA NICHOLS 11/12/2013 HELEN NISSEN 11/12/2013 ANN NORBERG 11/12/2013 MARLENE MORENO 11/12/2013 MICHAEL L. MUENCHOW 11/12/2013 THOMAS MYSTER 11/12/2013 CLARE A NELSON 11/12/2013 PERCY NELSON 11/12/2013 JOHN MCCANN 11/12/2013 PEGGY MCCARTHY 11/12/2013 JUDY MCCAULEY 11/12/2013 JUDY MCCAULEY 11/12/2013 JAMES MILLETTE 11/12/2013 GERALDINE MAHRE 11/12/2013 GERALDINE MAHRE 11/12/2013 DONALD J MAMMENGA II 11/12/2013 JOHN MANTHEY 11/12/2013 THOMAS MASKREY 11/12/2013 MARIANNE T LIPTAK 11/12/2013 JACKIE LOCKWOOD 11/12/2013 DARLENE LOIPERSBECK 11/12/2013 JULES LOIPERSBECK 11/12/2013 VALERIE MAHOWALD 11/12/2013 STEPHANIE G. LAYER 11/12/2013 TOM LAYER 11/12/2013 BARBARA LEITER 11/12/2013 CLAUDETTE LEONARD 11/12/2013 MARIANNE T LIPTAK 11/12/2013 CAROL KNAUSS 11/12/2013 DENNIS KRAMER 11/12/2013 DENNIS KRAMER 11/12/2013 JACKIE KWAPICK 11/12/2013 CHARLOTTE LAMPE 11/12/2013 KATHLEEN JOHANSEN 11/12/2013 WARREN JOHNSON 11/12/2013 SHIRLEY JONES 11/12/2013 DEBRA L. KAPFER 11/12/2013 JUDY M KIPKA 11/12/2013 CINDY HERVIG 11/12/2013 JEANETTE HULET 11/12/2013 ROBERT HULET 11/12/2013 ROBERT JENSEN 11/12/2013 JUDITH JOHANNESSEN 11/12/2013 VONNA HAHN 11/12/2013 JOAN HANSON 11/12/2013 MARY M HARDER 11/12/2013 BARBARA HART 11/12/2013 DARLENE HERBER G1, Attachment 1 Council Packet Page Number 59 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-25-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-8 and 11-15.xlsx 91244 04735 ELECTION JUDGE 300.63 04735 REIMB ELECTION JUDGE MILEAGE 2.26 91245 05145 ELECTION JUDGE 307.57 91246 05146 ELECTION JUDGE 18.50 91247 04738 ELECTION JUDGE 349.13 91248 05252 ELECTION JUDGE 296.00 91249 04739 ELECTION JUDGE 300.63 91250 05085 ELECTION JUDGE 296.00 91251 05086 ELECTION JUDGE 300.63 91252 04741 ELECTION JUDGE 305.25 91253 05253 ELECTION JUDGE 300.63 91254 05254 ELECTION JUDGE 164.19 91255 04742 ELECTION JUDGE 325.50 91256 04743 ELECTION JUDGE 291.38 91257 05147 ELECTION JUDGE 293.69 91258 04744 ELECTION JUDGE 296.00 91259 04745 ELECTION JUDGE 300.63 91260 04747 ELECTION JUDGE 444.00 04747 ELECTION JUDGE PHONE/MILEAGE 24.21 91261 04748 ELECTION JUDGE 161.88 91262 04749 ELECTION JUDGE 161.88 91263 04752 ELECTION JUDGE 296.00 91264 04754 ELECTION JUDGE 207.00 91265 05087 ELECTION JUDGE 298.31 91266 04959 ELECTION JUDGE 351.75 91267 04757 ELECTION JUDGE 325.50 91268 04758 ELECTION JUDGE 296.00 91269 04759 ELECTION JUDGE 396.00 04759 REIMB ELECTION JUDGE PHONE 10.00 91270 04761 ELECTION JUDGE 277.50 91271 04763 ELECTION JUDGE 277.50 91272 04765 ELECTION JUDGE 414.00 91273 05089 ELECTION JUDGE 268.25 91274 04771 ELECTION JUDGE 275.19 91275 04773 ELECTION JUDGE 166.50 91276 05091 ELECTION JUDGE 341.25 199 Checks in this report 362,645.59 11/12/2013 LEROY ZIPKO 11/12/2013 MARY VANEK 11/12/2013 GAYLE WASMUNDT 11/12/2013 DOROTHY M WOLFGRAM 11/12/2013 CINDY YORKOVICH 11/12/2013 HELEN ZIAN 11/12/2013 MICKI TSCHIDA 11/12/2013 CAROLYN URBANSKI 11/12/2013 HOLLY URBANSKI 11/12/2013 HOLLY URBANSKI 11/12/2013 WILLIAM URBANSKI 11/12/2013 RICHARD STEENBERG 11/12/2013 MARY STORM 11/12/2013 LORI TAYLOR 11/12/2013 MICHAEL J TOURVILLE 11/12/2013 DALE TRIPPLER 11/12/2013 SUSAN SKAAR 11/12/2013 BOB SPANGLER 11/12/2013 TIM STAFKI 11/12/2013 TIM STAFKI 11/12/2013 JUDITH STEENBERG 11/12/2013 JAMES SEITZ 11/12/2013 DEBORAH A SEYFER 11/12/2013 TERESA SHORES 11/12/2013 DELANEY SKAAR 11/12/2013 STEVEN SKAAR 11/12/2013 WILLIAM SCHMIDT 11/12/2013 MARY ANN SCHNEIDER 11/12/2013 BETTY SCHRAMEL 11/12/2013 JAMES L SCHRAMEL 11/12/2013 LOUISE SCHULTZ 11/12/2013 KATHLEEN SAUER 11/12/2013 KATHLEEN SAUER 11/12/2013 SHARON JEAN SAWYER 11/12/2013 THOMAS W. SCHARNOTT 11/12/2013 CYNTHIA SCHLUENER G1, Attachment 1 Council Packet Page Number 60 of 177 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-25-2013\Council Reports\Excel and Word Files\G1 AprClms - 11-8 and 11- 15.xlsx Settlement Date Payee Description Amount 11/12/2013 MN State Treasurer Drivers License/Deputy Registrar 29,842.65 11/12/2013 U.S. Treasurer Federal Payroll Tax 97,261.21 11/12/2013 P.E.R.A.P.E.R.A.86,035.64 11/12/2013 MidAmerica - ING HRA Flex plan 12,871.51 11/12/2013 Labor Unions Union Dues 1,872.15 11/13/2013 MN State Treasurer Drivers License/Deputy Registrar 34,710.79 11/13/2013 MN State Treasurer State Payroll Tax 19,979.93 11/14/2013 MN State Treasurer Drivers License/Deputy Registrar 69,690.98 11/15/2013 MN State Treasurer Drivers License/Deputy Registrar 39,658.57 11/15/2013 VANCO Billing fee 125.25 11/15/2013 Optum Health DCRP & Flex plan payments 624.95 392,673.63 Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachment 1 Council Packet Page Number 61 of 177 G2 AGENDA REPORT TO: Charles Ahl, City Manager FROM: Terrie Rameaux, HR Coordinator DATE: November 15, 2013 SUBJECT: Approval of Resolution Accepting the Insurance Labor-Management Committee’s (LMC) Recommendations for Employee Insurance Benefits for 2014 Introduction/Background The City recently went through their annual renewal process for employee insurance benefits and received renewal proposals from all our carriers. The Insurance Labor-Management Committee (LMC) met, reviewed and discussed the renewal information from all providers. After some discussion and some negotiations by our insurance agent, Financial Concepts, Inc. (FCI), on our health insurance, the Insurance LMC proposed the following changes effective January 1, 2014. In accordance with MN State Statute 471.6161, the City will be required to go to market next year (for 2015) for health, dental and long-term disability insurance. Health Insurance: The Insurance LMC proposes to continue with Medica as the health care provider. Medica’s initial renewal came back at 15.7%, 3.8% of which was for Affordable Care Act (ACA) fees which all health insurance plans are subject to. That brought the actual claims renewal to 11.9%. The city did have a base rate cap of 17%, plus 3.8% ACA fees which would bring the final rate cap to 20.8%. FCI went back to Medica to renegotiate and countered with the notion of going out to market to see if we could receive a better renewal. Medica came back with a 10.5% increase less the 3.8% ACA fees brought the actual claims renewal down to a 6.7% increase. The Committee agreed, at the recommendation of FCI, that this would be a better option versus going out for bid. If the City did go out for bid for 2014, then the 10.5% renewal increase from Medica would no longer be on the table. This renewal rate also includes the Core+ Program fee—a per member per month fee. This added program has played an integral part of the City’s Wellness Program. It has also been a useful tool in negotiations with Medica, showing them that the City is encouraging employee participation in both the Wellness and Core+ Programs. The Insurance LMC proposes to maintain all three high deductible/HRA plans—Medica Choice Open Access network, and Elect/Essentials networks. Currently 28% of our employees are on either the Elect or Essentials plan and 72% on the open access plan. If employees are able to switch to either the Elect or Essentials plan option, the City would save $645/year per employee for single coverage and $1,114/year per employee for those who have family coverage. The employee who has family coverage would save over $469 per year out of their pocket in premiums. Council Packet Page Number 62 of 177 Dental Insurance: The Insurance LMC proposes to continue with HealthPartners as the dental provider. HealthPartners came in with a 3.5% increase. Since this was a fairly small increase, the Insurance LMC decided to stay with HealthPartners as our dental provider as we have had a very good rapport with them for the past few years. Long-Term and Short-Term Disability: Long-term disability is a City-paid benefit. The City’s current carrier is Assurant. For 2014 there was no planned increase in premiums. The City also has short-term disability with Assurant. This is an optional employee-paid benefit. There is no change in premiums for this coverage. The Insurance LMC proposes to stay with Assurant for short-term disability coverage. Life Insurance: LMC is proposing to continue with Minnesota Life. The City will be entering year three of a three-year rate guarantee; therefore, no change in the cost of basic life insurance, which is provided by the City, or in the premiums for optional employee, spouse life, and dependent life insurance. Minnesota Life is through a pool affiliated with the League of MN Cities. The City has had a long-standing great working relationship with Minnesota Life. Vision Care Plan: The Insurance LMC proposes to stay with Avesis as its carrier for vision hardware. The City will be entering year two of a two-year rate guarantee with Avesis; therefore, no change in the premium for 2014. This is an employee-paid option. Long-Term Care Insurance: The Insurance LMC proposes to continue our long-term care insurance contract with CNA through a pool affiliated with the League of MN Cities. The rates remain unchanged. Budget Impact These contracts are for the programs provided to the employees. The amount/contribution by the City towards these programs in comparison to the contribution by the employees is subject to collective bargaining and is not a part of this process. The 10.5% increase in the health care plan equates to roughly $153,000 additional cost to the City if the same number of employees maintain coverage as in 2013. However, as noted in this report, those employees who switch to the more cost-effective restricted network Elect/Essential program have the potential to reduce some of that increase. The 3.5% dental program cost increase is also dependent upon participation, but is likely a $2,750 impact to the City above 2013. The City ended 2012 with a positive fund balance in the Employee Benefits Fund. We are projected to use a portion of that balance to cover 2013 and 2014 costs, but still anticipate ending 2014 with a positive fund balance despite the increases listed above. The 2014 budget G2 Council Packet Page Number 63 of 177 includes a $152,000 increase to insurance benefits in the Employee Benefits Fund. Recommendation It is recommended that the City Council approve the Insurance Labor-Management Committee’s recommendations to be effective January 1, 2014. Attachments 1. Resolution Affirming Recommendations of the Labor Management Committee G2 Council Packet Page Number 64 of 177 G2, Attachment 1 RESOLUTION Be it resolved that the Maplewood City Council hereby affirms the recommendations of Insurance Labor Management Committee regarding 2014 employee insurance benefits for the City of Maplewood. Approved this 25th day of November 2013. Council Packet Page Number 65 of 177 MEMORANDUM TO: Charles Ahl, City Manager FROM: Melinda Coleman, Assistant City Manager Steve Lukin, Fire Chief DuWayne Konewko, Parks and Recreation Director DATE: November 14, 2013 SUBJECT: Approval of Council Request for Ramsey County Support for the City’s Three 2014 Bonding Projects a. East Metro Regional Safety Training Center b. Tubman Facility c. Fish Creek Acquisition Introduction Council has previously approved resolutions of support endorsing bonding requests for the following 2014 Maplewood projects: 1. East Metro Regional Public Safety Training Center - $1,800,000 request 2. Tubman Facility - $720,000 request 3. Fish Creek Acquisition - $300,000 request Staff is seeking Ramsey County’s support for these bonding projects. Staff is also asking City Council to approve the request for Ramsey County’s support for Maplewood’s 2014 bonding projects. All three bonding requests have been submitted to the Minnesota Management and Budget Office for consideration in the 2014 legislative session. The information included in the bonding request will be part of the capital budget documents that will be used by the Governor and the Legislature in the capital budget decision-making process. Attached is a copy of the resolution for your consideration. Recommendation Staff is recommending approval of Council Request for Ramsey County Support for the City’s Three 2014 Bonding Projects. Attachment 1. Resolution seeking Approval of Council Request for Ramsey County Support for the City’s Three 2014 Bonding Projects. G3 Council Packet Page Number 66 of 177 RESOLUTION # RESOLUTION APPROVING COUNCIL REQUEST FOR RAMSEY COUNTY SUPPORT FOR THE CITY’S THREE 2014 BONDING REQUEST WHEREAS, the Minnesota State Legislature is accepting allocations for Capital Bonding Bill requests for the 2014 Legislative Session; and WHEREAS, the City of Maplewood has deemed the East Metro Regional Public Safety Training Center, the Tubman Facility, and the Fish Creek Acquisition all high priority projects; and WHEREAS, the current funding available for these projects is not sufficient to complete them; and WHEREAS, the City of Maplewood is in need of Capital Bond funding to provide gap financing to supplement previous state grant funds, local funding and other funding for the completion of these projects; and WHEREAS, the City would like to have the full support of Ramsey County in these requests since the County and City have historically been partners and the County as a whole shall benefit directly from each of these projects. NOW, THEREFORE BE IT RESOLVED, that the Maplewood City Council does hereby request a Resolution of Support from the Ramsey County Board of Commissioners for the East Metro Regional Public Safety Training Center, the Tubman Facility, and the Fish Creek Acquisition projects. Adopted by the Maplewood City Council on this 25th day of November, 2013 Maplewood City Council _________________________________ Will Rossbach, Mayor ATTEST: _________________________________ Karen Guilfoile, City Clerk G3, Attachment 1 Council Packet Page Number 67 of 177 G4 MEMORANDUM TO: Chuck Ahl, City Manager FROM: DuWayne Konewko, Parks & Recreation Director DATE: November 18, 2013 SUBJECT: Approval of Vendors for Maplewood Community Center Intoxicating Liquor License and Beverage Provider Services Introduction The City of Maplewood is proposing to enter into an agreement with two exclusive Auxiliary Cater Intoxicating Liquor License and Beverage Service providers for the Maplewood Community Center (MCC). Selected liquor providers will supply alcohol and/or non-alcoholic beverages for banquets, meetings, special events and other functions conducted at the MCC in the banquet room area. Banquet room rental patrons will hire the p rovider of their choice who will in turn provide insurance, bartenders and full bar service. Background The Auxiliary Cater Intoxicating Liquor License Provider Request for Proposal was approved by Council on August 26, 2013 and Council authorization was given to advertise and bid this contract. Proposals were received and reviewed on September 25, 2013. Both caterers have agreed to compensate the MCC 20% of the revenues generated from MCC events that they cater. The percentage paid to the MCC will be based on the final gross bill, excluding tax and gratuity. The City attorney has reviewed the contract agreements for each of these respective liquor providers. Staff recommends the following providers: • Green Mill Catering: Green Mill Catering has over 16 years of experience offering beverage catering services. This experienced team prides itself by offering event insight and expertise, as well as, providing customer service that is both enthusiastic and memorable. Green Mill’s beverage menus are designed with the event budget and needs in mind. They offer hosted and cash bar services that include: keg beer, bottled beer, wine by the glass or bottle, and more. • RP Catering by Roasted Pear: RP Catering by Roasted Pear is a division of Pear One – an organization that includes the off- site catering division, as well as, restaurant locations in both Burnsville and Brooklyn Park. Offering catering since 2005, RP Catering strives to deliver high-quality products, competitive prices, and the best possible service. Offering hosted and cash bar services, available products include: keg beer, bottled beer, wine by the glass or bottle, and more. Recommendation It is recommended that the City Council contract with Green Mill Catering and RP Catering by Roasted Pear for Auxiliary Cater Intoxicating Liquor License and Beverage Service for the Maplewood Community Center Banquet Event Center for a duration of three years beginning Council Packet Page Number 68 of 177 G4 January 1, 2014 and running through December 31, 2016. Furthermore, Council directs the Mayor and City Manager to execute contract agreements with these two liquor providers. Council Packet Page Number 69 of 177 G5 MEMORANDUM TO: Chuck Ahl, City Manager FROM: DuWayne Konewko, Parks & Recreation Director DATE: November 18, 2013 SUBJECT: Approval of Vendors for Maplewood Community Center Catering Services Introduction The City of Maplewood is proposing to enter into an agreement with four exclusive food caterers for the Maplewood Community Center. Selected food caterers will supply food service and/or non- alcoholic beverages for banquets, meetings, special events and other functions conducted at the MCC. In addition, per council request, staff will also be working with these providers to explore opportunities for reductions in waste and work towards offering clients the option of additional sustainable (greening) products and services. Background The Food Caterer Request for Proposal was approved by Council on August 26, 2013 and Council authorization was given to advertise and bid this contract. Proposals were received and reviewed on September 25, 2013. A total of 22 proposals were received. All four caterers have agreed to compensate the MCC 10% of the revenues generated from MCC events that they cater Monday – Thursday and 15% of the revenues generated from MCC events that they cater Friday – Sunday. The percentage paid to the MCC will be based on the final gross bill, excluding tax and gratuity. The City Attorney has reviewed contract agreements for each of these respective vendors. Staff recommends the following three providers: • Dan Good Catering (DCG) on behalf of the Hospitality Catering Corporation: The Hospitality Corporation includes eight facilities throughout the Twin Cities and offers full service catering, party planning, and event management services. With experience catering wedding receptions, funeral luncheons, holiday parties, graduation parties, and many other types of events, DCG is well suited to meet the needs of Maplewood Community Center guests. While offering extensive menus, DCG also enjoys the opportunity to tailor a menu that fits the needs of their client. DCG is competitively priced and prides itself on being a customer oriented organization. • Green Mill Catering: Green Mill Catering takes everything the well-established restaurant company knows about prepping and serving award-winning food on the road and off-site! Green Mill Catering features experienced catering staff and a dedication to providing the highest quality cuisine possible. • Kane’s Catering, Inc.: Kane’s Catering, Inc. is a full-service catering company with extensive experience as an off- premise caterer. Family owned and operated since 1972, Kane’s Catering has provided service at hundreds of events including weddings, anniversary parties, corporate functions, birthday parties, and funeral luncheons. Kane’s menu offerings include a wide range of options including elegant sit down service, full banquet service, cocktail receptions, drop off Council Packet Page Number 70 of 177 G5 meal service, box lunches, and more. In addition, Kane’s prides itself on being extremely flexible while providing great and excellent service at reasonable rates. • RP Catering by Roasted Pear: RP Catering by Roasted Pear is a division of Pear One – an organization that includes the off- site catering division as well as restaurant locations in both Burnsville and Brooklyn Park. Offering catering since 2005, RP Catering strives to deliver high-quality products, competitive prices, and the best possible service. Recommendation It is recommended that the City Council contract with Dan Good Catering, Green Mill Catering, Kane’s Catering, and RP Catering by Roasted Pear for food catering service for the Maplewood Community Center Banquet Event Center for a duration of three years beginning January 1, 2014 and running through December 31, 2016. Furthermore, council directs the Mayor and City Manager to execute contract agreements with these four providers. Council Packet Page Number 71 of 177 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Michael Thompson, Director of Public Works/City Engineer Steven Love, Assistant City Engineer DATE: November 6, 2013 SUBJECT: Approval of Resolution for Final Payment and Acceptance of Project, Maplewood Dump Site Improvements, City Project 11-22 Introduction The City Council will consider approving the attached resolution approving final payment to the contractor and for acceptance of project. Background On November 15, 2012, the City Council awarded Arnt Construction, Inc. a construction contract for the Maplewood Dump Site Improvements in the amount of $95,075.00. There were no change orders on this project. The contractor, Arnt Construction, Inc., has completed the project improvements for the Maplewood Dump Site Improvements. The final construction cost is $94,100.50 which is slightly below the approved contract amount. Arnt Construction, Inc. provided the Consent of Surety to Final Payment, Contractor’s Withholding Affidavits (IC 134s), and Affidavits of Release of Liens. Budget Impact The current approved budget for the project is $165,000.00. The current expenses incurred to date total $156,737.33 which falls within the allocated budget. Once all financial transactions have been completed staff will bring back the final financial plan and recommend closure of the project fund in coordination with the Finance Director. Recommendation Staff recommends that the City Council approve the attached resolution Approving Final Payment and Acceptance of Project for the Maplewood Dump Site Improvements, City Project 11-22. Attachments 1. Resolution Approving Final Payment and Acceptance of Project 2. Engineer’s Recommendation for Final Acceptance 3. Final Payment Application G6 Council Packet Page Number 72 of 177 RESOLUTION APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT CITY PROJECT 11-22 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Improvement Project 11-22, the Maplewood Dump Site Improvements, and has let a construction contract for completion of the work, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Maplewood Dump Site Improvements, City Project 11-22, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that 1. City Project 11-22 is complete and maintenance of these improvements is accepted by the City; and the final construction cost is $94,100.50. Final payment to Arnt Construction, Inc., and the release of any retainage or escrow is hereby authorized. Approved this 25th day of November 2013. G6, Attachment 1 Council Packet Page Number 73 of 177 G6, Attachment 2Council Packet Page Number 74 of 177 G6, Attachment 3Council Packet Page Number 75 of 177 G6, Attachment 3Council Packet Page Number 76 of 177 G7 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Steve Lukin, Fire Chief DATE: November 19, 2013 SUBJECT: Approval for Fire Department to Purchase a Used Chevrolet Tahoe Introduction We have the opportunity to purchase a used vehicle in very good condition, with low mileage and all the necessary emergency lighting for $25,000. This opportunity will allow us to replace a 2004 Dodge Durango; which is in need of repair and with high mileage, with a used 2008 Chevrolet Tahoe with 47,500 miles on it. This purchase will meet our needs as we move forward and the dollars to purchase it will come from the Fire Truck Replacement Fund. Budget Impact The Fire Truck Replacement Fund has sufficient funds to cover this purchase. Recommendation Recommend the approval of the city council to approve the purchase of a Chevrolet Tahoe in the amount of $25,000 from Oakdale Fire Department. Attachments None. 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Charles Ahl, City Manager FROM: Michael Thompson, City Engineer/Public Works Director DATE: November 14, 2013 SUBJECT: HHiigghhwwaayy 3366//EEnngglliisshh SSttrreeeett IInntteerrcchhaannggee IImmpprroovveemmeennttss,, PPrroojjeecctt 0099--0088 a. Assessment Hearing, 7:00 p.m. b. Resolution Adopting Assessment Roll Introduction All property owners have been mailed a notice of the exact amount of their assessment, as well as notice that they must submit a written objection either at, or prior to, the hearing if they disagree with the assessment amount. The city council should conduct the assessment hearing, receive any objections, refer those objections to the staff for action at the December 9, 2013 council meeting and consider approving the attached resolution adopting the assessment roll less those property owners who have submitted objections. Background This project is substantially complete and a portion of the funding comes from special assessments as authorized by Minnesota State Statute Chapter 429. Assessment rates for this project were set for each individual property based on a market value benefit appraisal as identified in the adopted feasibility study back in March of 2012. At the October 28, 2013 meeting the council then ordered the assessment hearing to be held on November 25, 2013 for consideration of adoption of the roll. Discussion There are 25 assessable commercial parcels within the project area that total $919,990.60. A copy of the proposed final roll is provided as a supplement to this report. All those properties being assessed are receiving street improvements and related betterments adjacent to their respective properties. The new bridges, ramps, and Highway work is paid mainly by Federal, State, County, City, and Watershed District dollars. Assessment Objections Filed As of November 15, 2013 staff has received the following objections to the proposed assessments: a. Parcel 10-29-22-32-0006 – Camada Limited Partnership (Vomela); 2354 English Street North: The property owner is objecting to the assessment for the following reasons: H1 Council Packet Page Number 127 of 177 “there is no benefit to the property from the project and the assessment is therefore a taking that violates the state and federal constitutions; the assessment is not uniform and therefore disproportionately burdens the subject property; the assessment exceeds any increase in the market value of the property resulting from the project; and that the assessment is for general, not special benefits, if any.”   b. Parcel 09-29-22-41-0019 – Cramer Maplewood, LLC, 2385 English Street North The property owner is “appealing this proposed special assessment as arbitrary and very unfair, as it does not take into account the now very small usable portion of land left after the land taken.” Budget Impact The proposed assessments supplement a portion of the city’s share of the project improvements. No budget impact results from this action. Recommendation It is recommended that the council hold the Assessment Hearing and then consider approval of the attached Resolution for Adopting Assessment Roll for the Highway 36/English Street Interchange Improvements, City Project 09-08. Attachments 1. Resolution Adopting Assessment Roll 2. Objections 3. Assessment Roll 4. Assessment Map H1 Council Packet Page Number 128 of 177 RESOLUTION ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on October 28, 2013, calling for an Assessment Public Hearing, the assessment roll for the Highway 36/English Street Interchange Improvements, City Project 09-08 was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: a. Parcel 10-29-22-32-0006 – Camada Limited Partnership; 2354 English Street North The property owner is objecting to the assessment for the following reasons: “there is no benefit to the property from the project and the assessment is therefore a taking that violates the state and federal constitutions; the assessment is not uniform and therefore disproportionately burdens the subject property; the assessment exceeds any increase in the market value of the property resulting from the project; and that the assessment is for general, not special benefits, if any.”   b. Parcel 09-29-22-41-0019 – Cramer Maplewood, LLC, 2385 English Street North The property owner is “appealing this proposed special assessment as arbitrary and very unfair, as it does not take into account the now very small usable portion of land left after the land taken.” NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. That the City Engineer and City Clerk are hereby instructed to review the objections received and report to the City Council at the regular meeting on December 9, 2013, as to their recommendations for adjustments. 3. The assessment roll for the Highway 36/English Street Interchange Improvements (Project 09-08) as amended, without those property owners’ assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 4. Such assessments shall be payable in equal annual installments extending over a period of 8 years, the first installments to be payable on or before the first Monday in January 2014 and shall bear interest at the rate of 4.5 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2013. To each subsequent installment when due shall be added interest for one year on all unpaid installments. H1, Attachment 1 Council Packet Page Number 129 of 177 5. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than December 25, 2013, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after December 25, 2013, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 6. The city engineer and city clerk shall forthwith after December 25, 2013, but no later than December 26, 2013, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Adopted by the council on this 25th day of November 2013. H1, Attachment 1 Council Packet Page Number 130 of 177 H1, Attachment 2 Council Packet Page Number 131 of 177 H1, Attachment 2 Council Packet Page Number 132 of 177 H1, Attachment 2 Council Packet Page Number 133 of 177 H1, Attachment 2 Council Packet Page Number 134 of 177 H1, Attachment 2 Council Packet Page Number 135 of 177 Highway 36/English Street Interchange ImprovementsCity Project 09‐08Final Assessment RollParcelIDBuilding Number StreetProperty Owner TOTAL ASSESSMENT code0929221300142416 Maplewood Dr N Genuine Parts Company$89,991.000929221400101259 Gervais Ave E Land Of Lakes Properties Llc$37,917.000929221400110 Gervais Ave E Goff Homes Inc$29,403.000929223400022228 Maplewood Dr N Rogers And Naomi Inc$11,800.00 *0929224100020 Gervais Ave E Scott K Smith$14,850.000929224100031195 Viking Dr EThree D Sac Self Storage Lp$57,048.000929224100041175 Viking Dr EChad B Sauer$6,152.000929224100051211 Viking Dr EScott K Smith$21,600.00 *0929224100070 Highway 36 E Bbd Investments Inc$12,936.000929224100192385 English St NCramer Maplewood Llc$29,568.000929224100251255 Viking Dr EAa Metcalf Moving Storage Inc$31,200.00 *0929224100261261 Viking Dr EMaplewood Business Center Inc$65,637.000929224100291285 Cope Ave EBbd Investments Inc$112,900.00 *0929224200011140 Gervais Ave E Second Harvest Heartland$91,500.00 *0929224200041167 Viking Dr ESoukup Realty Ip$27,684.000929224200051175 Viking Dr EChad B Sauer$13,842.000929224200101145 Viking Dr EUniversity Auto Prop Lllp$33,374.600929224300492280 Maplewood Dr N Menard Inc$42,900.001029223200030 Gervais Ave E Jay T Langer$38,400.00 *1029223200042390 English St NJay T Langer$14,900.00 *1029223200062354 English St NCamada Limited Partnership$29,600.00 *1029223200170 Viking Dr ESummit Community Bank$25,608.001029223200180 Cope Ave ESummit Community Bank$20,196.001029223200202370 English St NTruck Utilities And Mfg Co$34,584.001029223200220 Gervais Ave E Jay T Langer$26,400.00919,990.60$          * ASSESSMENT AMOUNT HAS BEEN ADJUSTED BASED ON SPECIAL BENEFITS APPRAISAL (3/01/2012)H1, Attachment 3 Council Packet Page Number 136 of 177 H1, Attachment 4Council Packet Page Number 137 of 177 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 138 of 177 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Shann Finwall, AICP, Environmental Planner DATE: November 19, 2013 SUBJECT: Approval to Purchase Recycling Carts for the City’s Residential Recycling Program Introduction On September 9, 2013, the City Council approved a contract with Tennis Sanitation, LLC, for City-wide residential recycling. The Contract extends recycling collection with Tennis for two more years (2014 and 2015). The contract specifies that recyclables will continue to be collected curbside in the City’s existing recycling bins, with language in the contract that will allow the City to convert to recycling carts (either contractor or City-supplied carts) at any time during the term of the contract. This memorandum describes the next steps to the conversion of the City’s recycling program to the collection of recyclables in carts. Background Ramsey County Recycling Grant Award Since the approval of the recycling contract in September, the City has been awarded a $100,000 grant for the purchase of recycling carts through the Ramsey County Public Entity Reduction and Recycling Program. The program provides funding for innovative programs that increase source reduction and residential recycling efforts. The grant agreement is based on the City’s grant submittal which requested the funding in order to offset the cost of recycling carts and decrease the fee charged to residents. All grant-funded work must be complete within two years of the grant award. Ramsey County awarded Maplewood the maximum amount of grant funding allowed in the program, $100,000. Priority was given to Maplewood’s grant application to purchase recycling carts due to the fact that it demonstrated a strong plan to sustain the activities after grant funds were exhausted and was shown to be an innovative approach to increasing recycling participation and rates while keeping recycling rates low. The benefits of the City purchasing recycling carts over the lease of carts were outlined in the grant submittal and attached to this report for the City Council’s review (Attachment 1). Contract Scenarios The recycling contract includes language which will allow the City to convert to recycling carts during the term of the contract. The two recycling cart scenarios negotiated with Tennis include: 1. City-Supplied Recycling Carts - If the City purchases recycling carts, Tennis proposes no increase to recycling rates, remaining at $1.75 per household per month for a two-year extension (2014 and 2015) with the possibility of two additional one-year extensions. The cost estimate for the cart purchase is $553,000 (including taxes and distribution). To cover the cost of the carts the City would need to charge a fee to residents estimated at $.75 per household per month. Additionally, the City will capture 70 percent of the I1 Council Packet Page Number 139 of 177 revenue earned for any increases in tonnage of materials collected with the use of recycling carts over tonnage collected that month in 2012 with the use of recycling bins. Revenue share for 2014 was conservatively estimated at $31,372. With the $100,000 Ramsey County grant award, the City’s cost for carts is reduced to $453,000. The reduction in cart cost would decrease the recycling rate fee of $.75 per household per month to approximately $.61 per household per month to cover the cost of the carts. No contract language or amendments would be needed with City-purchased carts. The contract would continue for two years as described above. 2. Contractor-Supplied Recycling Carts - Tennis proposed to supply recycling carts for Maplewood residential properties with at least a four-year contract. Cost of the contract would be $2.50 per household per month for the first two years of the contract (2014 and 2015) and $2.75 per household per month for two additional years (2016 and 2017). The contract would need to be amended with contractor-supplied carts. The amendment would extend the contract for an additional two years, ending in 2017. Resident Feedback City staff published a recycling article in the June edition of the City Newsletter. The article recommended that residents contact staff to offer comment and feedback on the conversion of the City’s recycling program to recycling carts. Since that time staff has received 42 e-mails and telephone calls from residents (Attachment 2). A majority of the residents commenting are supportive of the conversion to recycling carts, even if it means a slight increase in recycling rates. Cart Purchase Staff negotiated pricing with two cart manufacturers through the HGAC BuyBoard Cooperative Purchasing. The negotiations reflected that Otto Environmental Services could supply the City with the best pricing for recycling carts; with Tennis distributing and managing the carts for the term of the contract. The estimate is based on the purchase of 12,775 carts (595 – 95 gallon, 9,452 – 65 gallon, 2,728 – 32 gallon). Cost for carts is $466,092.80 (including freight and RFID installation, not including taxes). Cost of distribution is $53,016.25 ($4.15 per cart). Total cost of carts and distribution is estimated to cost $553,000 (including taxes). The $100,000 Ramsey County grant award will reduce the City’s initial cart cost to $453,000. The reduction in cart cost would decrease the recycling rate fee of $.75 per household per month to approximately $.61 per household per month to cover the cost of the carts. Environmental and Natural Resources Commission Review Staff updated the Environmental and Natural Resources (ENR) Commission on the recycling contract and cart scenarios during their November 18, 2013, meeting. The last time the Commission reviewed the issue was in January during Tennis’ annual review. The ENR Commission recommended that the City convert its recycling program to City-purchased recycling carts. The Commission indicated that the financial aspect of City purchased carts makes the most sense economically. They also stated several environmental reasons for City- purchased carts including: 1) The City will be able to collect more recyclables with the increased recycling storage space in the carts; 2) The City can choose its own cart, which will be manufactured with 50 percent post consumer waste product; 3) The City’s ownership of the I1 Council Packet Page Number 140 of 177 carts will ensure that the carts will continue to be used in the City’s recycling program throughout the life the cart. Budget Impact The conversion of the City’s recycling program to the collection of recyclables in recycling carts will require an increase in the 2013 recycling rates by an estimated $.61 per household per month for City-purchased carts to $.75 per household per month for contractor supplied carts. Recommendation Consider the conversion of the City’s recycling program to the collection of recyclables in recycling carts as follows: 1. City purchased carts with the Ramsey County Public Entities grant funding $100,000 to offset the cost of the carts. Under this scenario the recycling contract continues for two years at a cost of $1.75 per household per month with the City receiving 70 percent cost share for recycling tonnage over that collected with bins. The City owns the carts and Tennis or future contractors would store, maintain, and manage the cart inventory. 2. Contractor-supplied carts with Tennis Sanitation, LLC, rolling out carts to the City’s residential properties. Under this scenario the contract would have to be extended for an additional two years, ending 2017, at a cost of $2.50 per household per month for the first two years and $2.75 per household per month for the remaining portion of the contract. No revenue share. The City leases the carts from Tennis as part of the contract, with the carts being removed once the contract ends. Under this scenario the contract would need to be amended to extend the contract for an additional two years, ending 2017. Attachments 1. Benefits of City-Purchased Recycling Carts 2. Resident Comments on the City’s Recycling Program I1 Council Packet Page Number 141 of 177 Benefits of the City Purchasing Recycling Carts Rather Than Leasing Carts 1. Cost Savings a. The hauler’s cost to finance carts is higher than the City’s borrowing rate. b. The City will pay for the carts over 7 years and the carts will last 10 to 20 years. c. The hauler fully depreciates the carts during the contract term (4 years in the case of Tennis’ contract). d. Maplewood has a Memorandum of Understanding with Otto that will allow us to purchase carts at the 2012 rate. The MOU expires at the end of 2014. The City will never be able to match this price again. e. Maplewood will receive $100,000 from Ramsey County to purchase the carts. f. Maplewood will receive approximately $31,372 in revenue share per year (based on cart pilot project and Foth estimates). 2. Continuing Cost Upon Contract Extensions or Renewals - a. If the City leases carts, Maplewood residents will pay higher than market costs related to carts that have already been fully depreciated – paying for the full cost of the carts with each new contract. 3. Control of Hauler Performance – a. The City is able to terminate a contractor for poor performance without the threat of the contractor removing their carts. b. City-owned carts make it easy to quickly contract with a new hauler. 4. Choice of Cart Appearance and Quality - a. The City, not the hauler, determines what cart is purchased, the color, the markings, and the quality. 5. Control of Subsequent Bids – a. If the current hauler owns the carts they have a significant cost advantage in new bids compared to other bidders who would have to buy all new carts. b. It will be difficult to replace the current hauler in a new bid, regardless of the City’s dissatisfaction with their service. 6. City Branding – a. Having the City’s name/logo imprinted on the cart helps promote the City’s sustainability goals. 7. Lowest Total Cost of Ownership - a. When required to include carts in its collection bid price, the only incentive to the hauler is to find the cheapest cart available, regardless of cart quality or long term durability. b. The less the hauler pays for the carts, the lower their collection bid price will be or the higher their profit. 8. Innovative Approach to Recycling - a. There are 16 cities in Ramsey County. Nine of those cities collect recycling in a single-sort method. Of those nine cities, Maplewood is the only City that collects single-sort recycling in a bin. I1, Attachment 1 Council Packet Page Number 142 of 177 b. Ramsey County has awarded the City of Maplewood $100,000 for the purchase of recycling carts because it is an innovative approach to a City’s recycling program. c. The City of Maplewood is in the best position to purchase recycling carts, as we have already gone through the process with the purchase of trash carts. d. Maplewood will again be seen as a leader in this new and innovative approach to the management of solid waste. 9. Interchangeable Parts - a. Otto recycling cart parts will be interchangeable with the City’s trash carts, making management of the carts easier. 10. Cart Management - a. Tennis and all future contractors will store, manage, and repair the City’s carts in the same fashion that Allied Waste/Republic Services does for the City’s trash carts. 11. Environmental Aspect of Owning Carts - a. The City will be able to collect more recyclables with the increased recycling storage space in the carts. b. The carts will be manufactured with 50 percent post consumer waste product. c. The City’s ownership of the carts will ensure that the carts will continue to be used in the City’s recycling program throughout the life the cart. 2 I1, Attachment 1 Council Packet Page Number 143 of 177 Maplewood Recycling Cart Comments Received from Maplewood Residents July through September 2013 Supportive of Recycling Carts Telephone Calls Received 1. Sharon Boekhoff, 3069 Susan Court North. Even a $1 increase per month would be worth it. If it is a windy day there is junk in the street. I live in a townhome. The cart would take up the same footprint as a bin. Space wise it wouldn’t be a big issue. We’ve talked about it and the pilot project is a no brainer. 2. Janice Johnson, 3089 Chisholm Court North. Had another bin delivered so she could separate recyclables back in the dual sort days. She still sorts to keep the bins more orderly. If the bins are full the bins are heavy to carry. As she gets older that will be a problem. She is good about washing out the bin, but sometimes there is still scent in there and it attracts critters. I don’t like to put the bin out the night before if it is raining. That makes the bin and materials heavier which is harder on the driver. When it is windy things blow down the street. Her brother lives in Minnesota City and they have carts for recycling. It would be much better if the city purchased the carts. We are long overdue. More people will recycle. 3. Chris Hetland, 2587 Flandrau Street. Carts would be good for residents. Residents would find that they would recycle more rather than throw stuff away because there isn’t enough room in the bin. It will reduce litter with the use of the carts. Very beneficial to city residents. Even with a slight increase in recycling rates if it is a few more dollars. Living in a different city prior to Maplewood they had carts, and now they are back to bins. He thought most cities have graduated to carts. Also, glad the City streamlined garbage. 4. Dave Arnold, 570 Marnie Street. Has three red bins. If there is any type of wind everything gets blown away. I am willing to pay extra for the carts. When will we see the new carts. City purchase carts seems to make the most sense. Pleased to pay the $.75 per month. 5. Kathy Melander, 458 South Sterling Street. Husband was volunteer fire fighter. Would love to have the covered carts. She spends every single Friday picking up all of the recyclables that blew away from neighbor’s bins. She has adopted a park – Vista Hills. If people had more capacity and if it was covered it would not be flying all over. Her children live in Cottage Grove and they have carts and love it. Our neighborhood would be very supportive. Supportive of increase in rates to cover cost of carts. It is nice to have one truck now with the new trash system. We are saving money. 6. Matt Ledvina, 1173 Lakewood Drive South. Cars would be more sanitary and allow more capacity for recyclables. When your bin is overflowing – some people trash the materials. Neighborhood 1 I1, Attachment 2 Council Packet Page Number 144 of 177 cleanliness. Even with slight increase in rates. With our substantial decrease in trash service, willing to pay slight extra for a higher level of recycling. Storage issues could be a problem. 7. Jack Flarherty, 735 Mary Street North. Wouldn’t mind Maplewood purchasing recycling carts or any carts for that matter. It would reduce litter. We are stuck with these stupid little bins. I don’t recycle that much because the material blows away. You can only fit some recyclables in the bins. I do support the carts, but think the City should eat the 75 cents. 8. Dean Simonet. Lived in North St. Paul and appreciated when they switched to the carts because it is easier to wheel to the curb and things don’t blow away. With the city owning carts it would be a better deal. Nobody likes an increase in their bill. 9. Sue Ogren and Naomi Anderson. Supportive of carts. They are easier to move. 10. Charles Deitz, 1775 Clarence Street. Carts can become a problem delivering the mail. Automated arms have a problem. Use of carts is a good idea. A good wind picks up and it causes litter. I would not have anything more than I currently do. I like the idea of one trash company going up and down the street. So does his cat – who hates trash trucks. It worked better. 11. Janice Hoppe, 1675 County Road C. Janice purchased her own wheeled cart. She had called Tennis prior to the purchase and they said they would pick up recyclables in that cart. Her cart prevents the recyclables from blowing away on windy days, keeps items dry. The City should switch to carts. Voicemails Received 12. Jill Clark, Minnehaha. All for carts. Now that we don’t sort there is not enough room in the bins. The material blows out and gets wet. 13. Pat Martnuchi (sp?), 1570 Sterling Street. Had carts in North St. Paul and loved them. Hopeful Maplewood supplies its resident’s carts. 14. Danielle Laraser (sp?). The recycling bins stink. The city needs to get carts. My bin is cracked and broken. I have so much recycling I have to place some in bags at the curb. It is hard for seniors to get the bins to the curb. Carts would be easier to roll to the curb. More people would recycle if we had carts. 15. Marlene Mayor. In support of carts. Need to get rid of the bins. You have my vote. 16. Kathy Engel, 444 Marnie. It is about time the city switches to recycling carts. We have so much recycling there is not enough room in the bins. It is a real hassle. E-mails Received 17. Jared Savela, 1116 County Road C East. I just read in the Maplewood monthly about a recycling cart pilot program that has been going on for the past year. I am thrilled to find out that this may become a city wide program. Almost every week, our recycling tote gets full a few days before the 2 I1, Attachment 2 Council Packet Page Number 145 of 177 recycling is taken away. Once it gets full, we just throw away any additional recyclable products because it is too much of a hassle to try to stack it nearly or find other boxes/bags to put it in. When the tote is very full, it is more difficult to bring it down to the street for collection. I strongly support the use of recycling carts in Maplewood. 18. Dale and Alice Jo Carlson, 1513 Gervais Avenue. We would love to have recycling carts instead of bins. We have two bins and they are overflowing every week. If it's windy, there are recycled materials all over the neighborhood. If there was a 37% increase in the test area, think of what that would mean city-wide. Please expand the program to include the whole city! 19. Veronica Vail. I’d just like to share that I think implementing the recycling carts would be an excellent change. I’ve only lived in Maplewood for 2 years now but previously I lived in Vadnais Heights and they switched to the carts several years ago. When I lived out there we would completely fill our recycling cart and our trash bin would be only half full. So many people waste items that could be recycled due to the lack of space in the smaller recycling bins (me included). Our recycling bin is usually overflowing. Having the carts would in my opinion be a great success for Maplewood. 20. John P. Krebsbach, 1917 Furness Street. I read the article, "Recycling Cart Pilot Project a Success!" in the current issue of Maplewood Monthly. I strongly encourage the City to convert to the 65 gallon recycling carts for all residents. We recently moved from Saint Paul Park where we used Tennis Sanitation's 65 gallon carts for a number of years. It is a much more convenient and effective way to recycle! Thank you for your consideration. 21. Dave Klepperich, 756 Belmont Lane East. I was just flipping through the Maplewood Monthly newsletter for August and saw the story on the recycle cart study on page 3. We just moved into the City of Maplewood from Little Canada about 18 months ago. We had recycling carts in the area where we used to live. While I wholeheartedly support recycling in any form, I can tell you the cart is one of the things I miss the most – for exactly all of the reasons cited in the article. We had a 32- gallon cart for recyclables, but it was generally more than we needed for a three-person family…plus the footprint in the garage was almost exactly the same as the bin that had preceded it. If you should ever need additional volunteers to test carts, our family has our collective hand eagerly raised. Thank you for the study and publishing the results! We look forward to the possibility of recycling carts in the (hopefully near) future! 22. Claudia and Dick Baldwin, 929 Connor Avenue East. Just to let you know, my husband and I would greatly appreciate having recycling carts. We always have far more recycling than garbage and usually have to make two or even three trips to the curb with our recycling bins on recycling day. We would very much support switching to carts!! 23. Annette Huot-Link. I am writing to add my opinion of the cart vs. bin discussion for Maplewood. I would love to see Maplewood switch over to carts. The bins are messy, hard to carry, and never fit all the recycling we have. Every household should have as much recycling as trash because so much is now recyclable. That means we need bigger recycling units to hold all our recyclables. My only 3 I1, Attachment 2 Council Packet Page Number 146 of 177 question is why is the 65 gallon cart the only size being considered? I would prefer the smaller, 35 gallon, cart. This allows for more room for recycling and the other benefits of a cart over a bin, but does not take up so much space in our garage. Thanks for your work with this project and change for the better!! 24. Matthew Marek. I read about the recycling carts it the Maplewood monthly newsletter and think they are a great idea. We have two recycling bins, and will often fill up both. A cart is a great idea. Plus, how can you argue with the increased recycling rates!? 25. Debbie Kruse, 2680 New Century Place East. I received my Maplewood Monthly today and read the story about the recycling cart pilot project. I remember seeing the 65 gallon carts in some of the Maplewood neighborhoods. I live on New Century Pl E in the southern end of Maplewood, near Woodbury. I would like to see the recycling carts in our area. On more than one occasion I have seen the recycling bins tip in the wind, and everything is all over our street. I needed to chase some of our trash, just last week. We have 2 bins some weeks because of size and we do have a lot of recyclables. I do hope to see the 65 gallon recycling carts available to families that need them, throughout the city of Maplewood. 26. Jennifer & Tim Buechele, 2428 Oakridge Lane East. As residents of Maplewood for the last 4 years, I would like to voice our support and excitement for the proposal to change to recycling carts in Maplewood. Since my husband and I have moved in our biggest issue with the recycling program in Maplewood was the fact that we had to use the small bins rather than larger carts. We frequently do not have enough room in our bin to include all the recycling that we have for one week. Changing to bins would make it much more convenient and easier to store our recycling as well as provide much more room. I hope that residents of Maplewood could at least have the option of having a cart over the current bins, if the decision is not made to move to the carts completely. 27. Diane Swenson. We have used these in Arizona and really liked them. There is no rain on your recycling and the wind doesn't blow paper all over the neighborhood. Love then. 28. Hannah Peterson. I saw the article in the Maplewood Monthly newsletter about the recent recycling cart pilot. I think it is a great idea and my family is all for switching to carts. 29. Michelle and Scott Creer, 2563 Haller Lane East. We are extremely excited to hear that the Recycling Cart Pilot Project was a success for the households participating. We hope that this program can be implemented throughout the city of Maplewood. We are avid recyclers, and our 18-gallon bin is always overflowing. We continually struggle to find space for all of our recyclables and to prevent them from blowing into the yard. We think this cart would be very beneficial for all residents in many ways: 4 I1, Attachment 2 Council Packet Page Number 147 of 177 a. It would increase participation in recycling. As the pilot project results showed, this cart increases resident's participation in recycling by 37 percent. b. It will keep our streets looking nice on recycling day, because it will keep the recyclables out of sight and contained within a closed cart. Currently, our streets look cluttered with all of the boxes, bins, and paper bags on the side of the curb. c. It will prevent litter from being deposited in our yards and neighborhoods on stormy/windy days. We truly hope City Council will push for the use of these carts throughout Maplewood. We fully support this initiative. Thank you. 30. Mike and Stacie Hafner. My wife and I are looking forward to the possibility that Maplewood will be changing direction with the recycle containers. We put our red crate out every Tuesday and anticipate a rolling cart will be easier to handle. This is certainly premature, but if the city takes the next step, do you think there will be any chance of multiple sizes, similar to our trash container? 31. Kurt Thompson, 1821 Manton Street. Hello! I'm writing to respond to the recent write up in the Maplewood city news letter concerning the recycling cart pilot project. I'd like to add my two cents if I may. My family was not part of the project but would whole heartily like to see it implemented in the city of Maplewood! As of now our family puts out at least 3-4 recycling containers each week and they are usually very full if not overflowing. I believe if we would have one of those rolling 65 gallon carts if would be a lot easier and more beneficial to our needs. I have noticed that in our neighborhood we have an average of 2 containers per household. I just thought I would give you my take on this situation. Thanks for the great work you and the city does for its citizens! 32. Cindy LaVan (and husband), 2321 Dahl Ave. Was just reading the Maplewood Monthly today and saw the information regarding recycling carts vs. bins for Maplewood residents. As a resident, I wholeheartedly support the plan. We recycle a lot, and have to haul out at least two bins every week. We would LOVE to have a roll-to-the curb cart, and also feel it would be better for the drivers, workers, who have to physically throw everything into the trucks now. Our only question is, will carts mean fewer jobs since the truck will now probably be able to lift everything as the garbage trucks currently do? Thank you for considering our opinion and for any answer to our question you can provide 33. Claire Terrones. I just wanted to voice my thoughts on how great it would be to have cart recycling! I live on McKnight Rd and so often the cars go by fast and blow the recycling right out of my bin with a gust of wind. We got sick of picking our recycling up out of the yard, so we purchased a rolling 5 I1, Attachment 2 Council Packet Page Number 148 of 177 trash bin from the store... so wonderful! I can wheel everything down in one trip and we recycle so much more (with the red bins once it was full, I often just started throwing stuff in the trash). Hope the city moves forward with recycling carts for all. 34. John Linc Stine, 1398 Myrtle St N. I am writing to express my support for expanding the use of recycling carts. My household weekly waste volume is consistently 25-50% less than my weekly recycling volume and I am on the smallest waste receptacle available. I agree with comments expressing the benefits of recycling cart use that I read in the August 2013 City of Maplewood newsletter article about the pilot program. You have my support and I would willingly pay for this service, which I believe would increase recycling citywide, reduce nuisance concerns, and improve my handling of recyclables. 35. Pat Tressman, 2427 Barclay Street. I am wondering where the City is in its consideration to supply recycling carts to all residents of Maplewood. I am located in the area that was not part of the pilot project. However, I know several of my friends who live on the west side of highway 61 and rave about the ease of wheeling their recycling carts to the curb. Since I am still carrying my bins back and forth from the garage to the curb, I can see how a cart makes recycling more convenient. There's a cost associated with carts, I am sure, which must be considered. But can you give me any indication if there's a plan to go forward on this? Or is it still under study? What is the status? 36. Tom Kinning. We think a cart recycling program would be a great idea. As it is now we put out multiple totes and bins including paper grocery bags filled with newspapers. Most weeks the recycling bins are to the point of overflowing. When the weather happens to rain or is windy it can be a deterrent to put out our recyclables. A cart would eliminate the fear of our recyclables flying all over the neighborhood. 37. Andy Nordquist, 2474 Timber Court East saw the little write up on the recycling cart pilot project and the request for comments. I'd like to share mine. We move to Maplewood from South St Paul just about 3 years ago. In SSP, we had large recycling carts (I think maybe the 90 gallon) that were collected every two weeks. I was shocked when we came to Maplewood to see small bins, collected weekly. For me there are a couple issues that the bins create: a) Open to elements. If windy, you can bet there are milk cartons/pop cans/etc blowing out of the bins and into the neighbors yard/down the street. It looks bad, is bad and if for no other reason, I would hope this could be the stimulus for the use of carts. b) Size. I can hardly fit a week’s worth of recycling for a family of 5 into the bin. We try to recycle as much as possible and some days I end up choosing to not recycle because of lack of space. c) Weekly recycling. We moved into the city at a time where there was the trash debate and the desire to limit the number of big trucks on the streets and that whole debate. I am uneducated on the topic and it is only a guess, but I would have to think that an every-other week recycling 6 I1, Attachment 2 Council Packet Page Number 149 of 177 schedule would help reduce wear on the streets, gas usage, noise pollution. As someone who was opposed to the idea of the city taking over my choice of garbage haulers, I accepted the idea since it is the better plan for our environment. I would have to assume the city would make the same type of choice for the recycling program. Having a cart at my previous home, I've never thought about the negatives on the program. I'm assuming things like storage of the carts (they take up more space), cost of providing carts are factors. But for me, to drive down the street and see two carts sitting next to each other, waiting to be collected, rather than one trash cart and an over flowing bin of paper, milk containers and cans, half of which is out in the street, would be a much better view. 38. Pat Tressman, 2427 Barclay Street. I am wondering where the City is in its consideration to supply recycling carts to all residents of Maplewood. I am located in the area that was not part of the pilot project. However, I know several of my friends who live on the west side of highway 61 and rave about the ease of wheeling their recycling carts to the curb. Since I am still carrying my bins back and forth from the garage to the curb, I can see how a cart makes recycling more convenient. There's a cost associated with carts, I am sure, which must be considered. But can you give me any indication if there's a plan to go forward on this? Or is it still under study? What is the status? 39. Richard Erwin, 2075 Edgerton Street. We have outgrown our red tote for recycling some time ago and have been putting any overflow recycle in the trash bin. It does not make any sense to me to have to do this and we could virtually eliminate the trash cart altogether if we had a recycle cart large enough to suit our needs. What plans have been implemented to supply residents with the proper recycling containers so that we don't have to continue putting recyclables in the trash? 7 I1, Attachment 2 Council Packet Page Number 150 of 177 Not Supportive of Recycling Carts Telephone Calls Received 1. Charles Rohrbach, 2048 Duluth Street. Not in favor because of the number of carts sitting around. Right now the garbage cart is in garage. I don’t recycle enough to fill a cart. A cart for me would be useless. We don’t fill the bin. A lot of the people don’t fill the bin. It is convenient now not to sort. I currently place my bin under the picnic table. Some people don’t recycle at all. Keep Tennis for two years with the bins. Tennis is doing a good job. You should do a study to see how many people really need a cart. There could be some push back from residents. In the winter time when people have to pull out the carts in the snow it will be difficult. 2. Claudette Leonard, 2627 Duluth Street. We only have a 30 gallon trash cart. There are only two of us. We have small garages. We don’t have any room to store a trash container. We take responsibility so nothing blows around. Do they have bins with covers? When they put 65 gallon how. Size of the cart. Where do you expect people to put this? Twin home. Do not want the city supplied carts because they would buy them. Voicemail Received 3. Suzanne Stolte (sp?), 2528 Schaller Drive. Adamantly opposed to carts. All of my neighbor’s trash carts are stored outside of their garage. With an additional cart there will be more carts left outside. The codes aren’t enforced now. There are just two of us at my house. We don’t recycle that much. If we do get carts I will start storing my cart outside also and I will start hiding recyclables in my trash cart. 8 I1, Attachment 2 Council Packet Page Number 151 of 177 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 152 of 177 J1 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Karen Guilfoile, City Clerk DATE: November 20, 2013 SUBJECT: Approval of Resolution for 2014 Annual Liquor License Renewals for Club, Off- Sale, On-Sale, and Wine Introduction All city issued liquor licenses are due to expire on December 31, 2013. The following license holders have been notified of the renewal requirement and are eligible to be renewed contingent upon the receipt of their completed license renewal application, required fees and insurance policies. Budget Impact None Recommendation It is recommended that Council approve the Resolution for 2014 Annual Liquor License Renewals for Club, Off-Sale, On-Sale, and Wine Attachments 1. Resolution for 2014 Annual Liquor License Renewals for Club, Off-Sale, On-Sale, and Wine Council Packet Page Number 153 of 177 J1, Attachment 1 RESOLUTION 2014 ANNUAL LIQUOR LICENSE RENEWALS FOR CLUB, OFF-SALE, ON-SALE AND WINE RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that the following On-Sale, Off-Sale, Club and Wine Liquor Licenses, having been previously duly issued by this Council, are hereby approved for renewal for one year, effective January 1, 2014, with approvals granted herein subject to satisfactory results of required Police, Fire, health inspections, and required documentation submitted: Off-Sale 3.2 Beer Licenses Cub Foods #30244 100 County Road B West Cub Foods #31264 2390 White Bear Avenue Maddie’s Market 1690 McKnight Road North Maplewood Kwik Mart 2150 McMenemy Street North Rainbow Foods #8861 2501 White Bear Avenue SuperAmerica #4022 1750 White Bear Avenue SuperAmerica #4089 11 Century Avenue South Off-Sale Intoxicating Liquor Licenses A1 Liquor 19 Century Avenue North Big Discount Liquor 2515 White Bear Avenue Costco Wholesale #1021 1431 Beam Avenue East Cub Discount Liquor 100 West County Road B Heritage Liquor LLC 1347 Frost Avenue Maddie’s Liquor 1690 McKnight Road North Maplewood Wine Cellar 1281 Frost Avenue Merwin Liquors 1700-D Rice Street MGM Liquor Warehouse 2950 White Bear Avenue Party Time Liquor 1835 East Larpenteur Avenue Princess Liquor ‘n Tobacco 2728 Stillwater Road Sarrack’s Int’l. Wine & Spirits 2305 Stillwater Road White Bear Liquor & Wine 2223 White Bear Avenue On-Sale 3.2 Beer Licenses Chipotle Mexican Grill 3095 W hite Bear Ave North On-Sale Club License Maplewood Moose Lodge #963 1946 English Street Council Packet Page Number 154 of 177 J1, Attachment 1 On-Sale Intoxicating Liquor Licenses 5-8 Tavern & Grill 2289 Minnehaha Avenue Acapulco Restaurant 3069 White Bear Avenue Aramark 2350 Minnehaha Avenue East Bleechers Bar & Grill 2220 White Bear Avenue Buffalo Wild Wings 3085 White Bear Avenue Champps of Maplewood 1734 Adolphus Street Chili’s Grill & Bar #224 1800 Beam Avenue Chipotle Mexican Grill #224 2303 White Bear Avenue Downtown Lav 52 Km 3030 Southlawn Dr. N Freddy’s Tiki Hut 1820 Rice Street North Goodrich Golf Course 1820 North Van Dyke Guldens Roadhouse 2999 North Highway 61 Huey’s Saloon 2425 North Highway 61 Jake’s City Grille 1745 Beam Avenue East McCarron’s Pub and Grill 1986 Rice Street N Myth 3090 Southlawn Drive North Olive Garden #1200 1749 Beam Avenue Osaka Sushi & Hibachi 1900 County Road D E Outback Steakhouse 1770 Beam Avenue Red Lobster #0283 2925 White Bear Avenue Stargate Dance Club 1700 Rice Street, Suite J T.G.I. Friday’s #0472 3087 White Bear Avenue The Dog House Bar & Grill 2029 Woodlynn Avenue East The Ponds at Battle Creek 601 Century Avenue South On-Sale Wine/Strong Beer Licenses Bambu Asian Cuisine 1715-A Beam Avenue Noodles & Company 2865 White Bear Avenue Taste of India 1745 Cope Avenue East Council Packet Page Number 155 of 177 J2 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Michael Thompson, City Engineer / Public Works Director DATE: November 18, 2013 SUBJECT: Approval of Agreement for Suburban Representation Selection Process to the Board of Water Commissioners Introduction The City of Maplewood and the Board of Water Commissioners for SPRWS entered into an agreement dated October 30, 1996 for the provision of water service by the Board to properties within the City of Maplewood. The Cities of Falcon Heights, Lauderdale and West St. Paul have also contracted with the Board for the provision of their water services. These four suburban cities are represented by two seats on the Board of Water Commissioners. The attached Agreement stipulates how the two seats will be filled by the four municipalities. Discussion If approved by all member cities, which is expected, the City of Maplewood would have a permanent seat on the Board while the other three suburban communities would rotate in three or four year durations on the second seat. Maplewood’s current representative for the City is Mayor Will Rossbach. The Council should discuss the possibility of appointing a representative to fill the new permanent seat. Budget Impact None Recommendation It is recommended that the city council approve the attached Agreement for Suburban Representation Selection Process to the Board of Water Commissioners. It is further recommended that the council authorize the mayor and city manager to sign the agreement signifying council approval. Minor changes to the amendment can be made if reviewed and approved by the City Attorney. Attachments 1. Agreement for Suburban Representation Selection Process to the Board of Water Commissioners Council Packet Page Number 156 of 177 1 J2, Attachment 1 AGREEMENT FOR SUBURBAN REPRESENTATION SELECTION PROCESS TO THE BOARD OF WATER COMMISSIONERS This agreement, made and entered into as of this day of ________________ 2013, by and between the Cities of Falcon Heights, Lauderdale, Maplewood, and West St. Paul, municipal corporations under the laws of Minnesota (hereinafter referred to as "Suburban Cities"). WITNESSETH: WHEREAS, the Board of Water Commissioners (hereinafter referred to as the "Board"), is a municipal corporation organized under the 1885 Laws of the State of Minnesota, Chapter 110, which laws originally provided for a five (5) member governing commission; and WHEREAS, the Saint Paul Charter Commission and Saint Paul City Council have authorized that the composition and governance of the Board of Water Commissioners be enlarged and changed so as to allow for representation by suburban municipalities that have contracted with the Board for the provision of water services, as more fully explained in Saint Paul City Council Resolution No. 96-1365, which is attached hereto as Exhibit "A"; and WHEREAS, prior to January 1, 1998, the Board of Water Commissioners consisted of five total members: three (3) Saint Paul City Council members appointed to two (2) year terms by the Mayor of Saint Paul, and two (2) at-large Saint Paul citizen members appointed to four (4) year terms by the Mayor of Saint Paul; and WHEREAS, in a contract with the City of Maplewood for the provision of water services, Maplewood and the Board agreed to enlarge Board membership to six total members with the additional member representing the City of Maplewood, as more fully explained in the following (Article I, Section 3): Council Packet Page Number 157 of 177 2 J2, Attachment 1 In accordance with the terms of the proposed amendment to the Saint Paul City Charter the Maplewood representative on the Board of Water Commissioners will be a resident of the City of Maplewood appointed by the Mayor and City Council of Maplewood and who shall serve for a term of four (4) years. The appointment by Maplewood will be made by January 1, 1998. In the event of a tie vote on any issue, the Mayor of Saint Paul shall be considered an ex officio member of the Board with the right to vote to break the tie vote; and WHEREAS, in Article 1, Section 4 of the same Maplewood Agreement, the Board agreed to seek to enlarge the Board membership to seven total members in the event that other suburban cities enter into similar agreements with the Board, as more fully explained in the following: In the event that at least three (3) additional suburban cities enter into agreements with the Board that are similar to this Maplewood Agreement, Water Board membership will be expanded to seven (7) members. The two (2) non-Saint Paul resident members will thereafter represent all of the suburban cities, including Maplewood. In the event that the total of residential accounts plus commercial and industrial accounts (excluding auto-fire accounts) of communities outside the City of Saint Paul and served by agreements similar to this Agreement exceed forty-three percent (43%) of the total Board's accounts, the number of Saint Paul appointees will be changed to four and suburban representation to three; and WHEREAS, the Cities of Falcon Heights, Lauderdale and West St. Paul have executed agreements similar to the Maplewood Agreement, and therefore are entitled to seek and expand Board membership to a total of seven members in order to increase the suburban representation on the Board; and WHEREAS, the parties to this Agreement are desirous of jointly and cooperatively developing a plan to select the present and future suburban representatives to the Board of Water Commissioners; and Council Packet Page Number 158 of 177 3 J2, Attachment 1 WHEREAS, the parties have previously entered into a ten year agreement for representation on the Board, said agreement dated September 16, 2002; and WHEREAS, the parties now wish to extend for an additional ten year period said agreement with new terms for representation. NOW, THEREFORE, the parties hereto do hereby jointly agree to the following: SECTION I. GENERAL PURPOSE It is the general purpose of the parties to this agreement to jointly and cooperatively develop a plan to appoint the original suburban representative(s) to the Board of Water Commissioner and to select replacement representative(s) for appointment following the term expiration(s) of the original representative(s) or in the event that a suburban representative is unable to complete a term, SECTION II. SELECTION OF SUBURBAN REPRENTATIVES TO THE BOARD OF WATER COMMISSIONERS The parties agree that the two suburban representatives shall be selected on the following basis and according to the following terms: 1. The two suburban seats shall be designated as Seat A and Seat B. 2. The City of Maplewood shall appoint a representative to the Board, designated as Seat A, and said appointee shall serve as desired by the Maplewood City Council throughout the term of this agreement. 3. The second suburban representative shall be designated as Seat B, and shall Council Packet Page Number 159 of 177 4 J2, Attachment 1 consist of two three -year terms and one four-year term with the first term commencing January 1, 2014 and ending December 31, 2016. Representation on Seat B shall be rotated among the suburban representatives in the following order: a) West St. Paul (2014 – 2016) b) Lauderdale (2017 – 2019) c) Falcon Heights (2020 – 2023) 4. The parties agree that in the event an additional suburban community enters into a Water Service Agreement similar to those agreements executed by and between the Board and the cities of Falcon Heights, Lauderdale, Maplewood and West St. Paul, that this agreement may be amended to include any such additional communities, which communities shall be subject to the same terms and conditions as the original communities. Maplewood hereby acknowledges that should additional cities join, Seat A may not remain an exclusive seat for Maplewood. 5. Vacancies - the parties agree that a vacancy on the Board of Seat B shall be filled by the City currently holding the appointment and shall be for the period remaining in the three year term. 6. Duration -the parties agree that the term of this Agreement shall continue until December 31, 2023, unless otherwise amended as provided herein. 7. Amendment - the parties agree that this agreement may be amended upon such terms and conditions as may be mutually agreed to in writing by all of the suburban communities currently represented on the Board of Water Commissioners at the time of amendment. Council Packet Page Number 160 of 177 5 J2, Attachment 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf respectively as of the day and year first above written. FORM APPROVED: BY: City Attorney BY: City Attorney BY: City Attorney BY: City Attorney CITY OF FALCON HEIGHTS BY: Mayor BY: City Administrator CITY OF LAUDERDALE BY: Mayor BY: City Administrator CITY OF MAPLEWOOD BY: Mayor BY: City Manager CITY OF WEST ST. PAUL BY: Mayor BY: City Manager Council Packet Page Number 161 of 177 J2, Attachment 1EXHIBIT A Council Packet Page Number 162 of 177 J2, Attachment 1 Council Packet Page Number 163 of 177 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Shann Finwall, AICP, Environmental Planner DATE: November 19, 2013 SUBJECT: Approval of the 2014 SCORE Funding Grant Application Introduction Attached is the 2014 SCORE Funding Grant Application from the Ramsey County Department of Public Health. The City of Maplewood has the opportunity to apply for a grant in the amount of $79,766. SCORE grant funding is based on a per capita basis and is intended to help fund the City’s recycling program. Submittal deadline for the grant application is December 1, 2013, with grant awards funding 2014 budget expenses. In 2013, the City was awarded $78,629 in SCORE grant funds. Background In 1989, the Minnesota Legislature adopted comprehensive waste reduction and recycling legislation based on the recommendations of the Governor’s Select Committee on Recycling and the Environment (SCORE). This set of laws is part of Minnesota’s Waste Management Act. The SCORE legislation has provided counties with a funding source to develop effective recycling and solid waste management programs. Ramsey County in turn offers SCORE grants to cities to enhance or improve their recycling efforts. Discussion Work Plans As a requirement of SCORE funding, Ramsey County now requires cities to agree to work plans which will increase recycling performance. The work plans are designed to guide cities toward improved recycling programs to help meet more aggressive recycling goals from the State. Maplewood’s 2013 work plan is attached and includes a variety of strategies the City must undertake to enhance recycling including improved communication to residents, ensuring that every resident has recycling service, increased public space recycling, and planning for future organics collection. Use of SCORE Funds Maplewood has historically used SCORE funding to help offset the cost of collecting recyclables through the City’s recycling contract. SCORE funds can also be used for administration, promotion activities, organics collection, or to cover the cost of equipment. The City’s 2014 recycling budget specifies the use of the SCORE funding to help offset the cost of the collection of recyclables. J3 Council Packet Page Number 164 of 177 Budget Impact The 2014 Recycling program budget will be subsidized by the Ramsey County SCORE grant in the amount of $79,766 to help fund the collection of recyclables in the City. Recommendation Approve the 2014 SCORE Funding Grant Application in the amount of $79,766. Attachments 1.2014 SCORE Funding Grant Application 2.Maplewood 2013 Recycling Work Plan J3 Council Packet Page Number 165 of 177 SAINT PAUL RAMSEY COUNTY PUBLIC HEALTH ENVIRONMENTAL HEALTH SECTION 2014 SCORE FUNDING GRANT APPLICATION CITY/TOWNSHIP: Maplewood CONTACT PERSON: Shann Finwall, Environmental Planner ADDRESS: 1902 County Road B East, Maplewood, MN 55109 PHONE: (651) 249-2304 FAX: (651) 249-2319 EMAIL: shann.finwall@ci.maplewood.mn.us SCORE GRANT REQUEST 1.What goals does your municipality have for waste reduction and recycling activities in 2014? What strategies will you use to improve your recycling performance? These goals and strategies will be used in the development of the 2014 Recycling Performance Work Plan. Goal: Increase recycling participation and rates. Performance Strategy: Conversion of the City’s recycling program to the collection of recyclables in carts rather than bins. Carts will make it easier for residents to recycle and will allow for increased storage capacity. The 2012 cart pilot project conducted by the City’s recycling contractor Tennis Sanitation reflects that the use of carts will increase recycling participation and recycling tonnage from the current collection of recyclables in bins. 2.Identify expenses for activities within each applicable budget category: PROPOSED SCORE BUDGET—SCORE EXPENSES ONLY ADMINISTRATION Total: $_____________ Please detail activities and expenses: PROMOTION ACTIVITIES Total: $_____________ Please detail activities and expenses: EQUIPMENT Total: $_____________ Please detail activities and expenses: COLLECTION OF RECYCLABLES Total: $79,766 Please detail activities and expenses: SCORE funding will help fund the cost of the City’s recycling contract for the collection of recyclables from all single and multi- family properties. ORGANICS COLLECTION Total: $_____________ Please detail activities and expenses: TOTAL SCORE GRANT Requested $79,766 3.List any additional expenses the city anticipates to incur implementing the 2014 Recycling Performance Work Plan: Additional expenses include the cost of converting the City’s recycling program to the collection of recyclables in carts rather than bins. 1 J3, Attachment 1 Council Packet Page Number 166 of 177 RECYCLING BUDGET 4. Attach a copy of your 2014 municipal budget for all recycling activities, including all funding sources. If your governing body has not adopted the 2014 budget, attach the most current draft budget. If the budget does not list all expenditures and revenues specific to recycling, add a supplemental table that identifies this information. (2014 draft recycling budget attached.) PUBLIC ENTITIES LAW COMPLIANCE 5. Attach a copy of the disclosure from your hauler(s), or a copy of the relevant portion of any contracts with haulers, that specifies the facility at which waste collected from municipal facilities is deposited. A hauler’s generic waste disclosure form that lists multiple facilities where waste may be delivered is not acceptable. (Hauler statement indicating all of Maplewood facility trash is disposed of at the Newport Resource Recovery Facility to be included with final grant submittal.) RESOLUTION 6. Attach a resolution from your governing body requesting the SCORE funding allocation, or a certified copy of the official proceedings at which the request was approved. SCORE grants agreements cannot be issued without such an attachment. (Certified copy of the official proceedings to be included with final grant submittal.) _____________________________________________ NAME OF PERSON AUTHORIZED TO SUBMIT GRANT _____________________________________________ SIGNATURE (electronic signature is acceptable) _____________________________________________ TITLE _____________________________________________ DATE Applications will be considered complete when items 1 – 6 above are submitted and a signature is on file. Please return the completed grant application form and attachments by DECEMBER 1, 2013. SCORE Program Saint Paul – Ramsey County Public Health Environmental Health Section 2785 White Bear Avenue N., Suite 350 Maplewood, MN 55109-1320 Rachel.Frank@co.ramsey.mn.us 2 J3, Attachment 1 Council Packet Page Number 167 of 177 2013 ACCT 2011 2012 ORIGINAL 2013 NO.ACTUAL ACTUAL BUDGET RE‐EST. 2014 Operating revenues: 3781 Recycling charges 411,610          413,032        476,270        476,270        547,710           3782 Trash fees ‐                       19,715           85,000           77,500           77,500              Total revenues 411,610          432,746        561,270        553,770        625,210           Operating expenses: Personnel services 77,093             84,142           82,830           82,830           86,940              Commodities 11,960             9,514             4,500             4,500             9,500                Contractual services 459,952          412,423        402,690        402,690        472,450           4950 Administration 49,290             49,290           49,580           49,580           49,580              Total expenses 598,294          555,368        539,600        539,600        618,470           Operating income (loss)(186,685)         (122,622)       21,670           14,170           6,740                Nonoperating revenues (expenses): 3534 County ‐ other grants 77,683             78,753           77,680           77,680           77,680              3801 Investment earnings 1,223              1,733             1,300             800                1,000                3809 Miscellaneous 2,588              7,114              ‐                      525                 ‐                         4930 Investment management fees (1,897)             (1,800)            (970)               (640)               (800)                  Total nonoperating revenues (expenses)79,596             85,801           78,010           78,365           77,880              Net income (loss) before contributions   and transfers (107,089)         (36,821)         99,680           92,535           84,620              Transfers in (out): Debt Service (2012A Bonds)‐                        ‐                      (77,960)         (77,960)         (76,440)            Change in net assets (107,089)         (36,821)         21,720           14,575           8,180                Net assets ‐ January 1 498,559          391,471        223,171        354,649        369,224           Net assets ‐ December 31 391,471          354,649        244,891        369,224        377,404           2013 2011 2012 ORIGINAL 2013 ACTUAL ACTUAL BUDGET RE‐EST. 2014 Net income (loss) before contributions   and transfers (107,089)         (36,821)         99,680           92,535           84,620              Change in current assets (3,250)             (98,334)         ‐                      ‐                      ‐                         Change in current liabilities 30,019             (895)               ‐                      ‐                      ‐                         Transfers in (out)‐                       ‐                      (77,960)         (77,960)         (76,440)            Net increase (decrease) in cash (80,320)           (136,050)       21,720           14,575           8,180                Cash balance ‐ January 1 447,734          367,414        199,114        231,364        245,939           Cash balance ‐ December 31 367,414          231,364        220,834        245,939        254,119           CITY OF MAPLEWOOD RECYCLING PROGRAM FUND (605) STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS STATEMENT OF CASH FLOWS J3, Attachment 1 Council Packet Page Number 168 of 177 > > > > > > City Lead Timeline Progress Shann Finwall Ongoing Shann Finwall 12/2012 - 01/2013 Shann Finwall Ongoing Shann Finwall 1st Q 2013 City Lead Timeline Progress a)Undertake field survey for all facilities April, 2013 b)Develop & implement process to educate City park users to recycle at their events through the reservation process. 1st Q 2013 Shann Finwall a)Check language in contract with trash hauler for City facilities Nov. 30 each year b)Obtain letter from hauler annually, specific to City facilities, regarding where MSW was disposed in previous year & will be disposed in subsequent year Nov. 30 each year The City of Maplewood and Ramsey County agree to the following work plan to increase recycling performance in 2012-2013. While all elements of this work plan are important, the following overall categories should be considered high priorities for late 2012 through 2013 for all communities in Ramsey County: Improving communication to residents, including more consistency, increased frequency, a broader scope of topics, and core County messages. Ensuring that every resident has recycling service, regardless of housing type. Increasing public space recycling including, but not limited to, parks and right-of-ways. Ensuring complete and accurate reporting to Ramsey County, and participating when appropriate with additional data collection. Learning more about residential organics collection, in anticipation of having an organics program in place by 2016. Expanding materials collected for which markets are now available, including expanded plastics collection where not already available, along with other items accepted in some programs but not others. Administration Secure accurate, reliable and timely reports, and participate in additional data collection if requested by the County (e.g., recycling participation rates). Participate in County ReTRAC/SCORE training. Ensure that Recycling Coordinator is engaged with the County through regularly scheduled Coordinator meetings, attendance at any mandatory meetings, reading e-newsletters, etc. Shann Finwall Develop a plan to educate residents on mandatory recycling ordinance. Collection & Operations Ensure public space recycling is available at all public properties (MN public entities statute §115A.151), including pairing each recycling container with a garbage container(s). CITY OF MAPLEWOOD RECYCLING PERFORMANCE WORK PLAN Ensure that all mixed municipal solid waste (MSW) from City facilities is delivered to the RRT-Newport or other waste processing facility (per MN public entities statute §115A.471 & Ramsey Co. solid waste master plan).J3, Attachment 2Council Packet Page Number 169 of 177 Shann Finwall As opportunities arise a)Verify with recycling collector(s) that service is actually being provided for each property. 1st Q 2013 b)Work with County staff & recycling collector as needed to provide multi-unit properties with "green bags," signage, & other educational materials. Ongoing Shann Finwall 2nd Q 2013 City Lead Timeline Progress a)Develop communications plan.1st Q 2013 b)Implement communications plan.Ongoing c)Regularly review City website to update as needed & to ensure all core County messages are included. Quarterly Shann Finwall Ongoing Shann Finwall 3rd Q 2013 Shann Finwall 2nd Q 2013 Shann Finwall 2nd Q 2013 Attached: County Resources Direct requests for assisatnce can be made to Jean Buckley Progress reports will be submitted quarterly by Coordinator. Work with recycling hauler(s) to develop & implement a plan for targeting communication to non- & low-performing participants. Ensure recycling service is available to all residential properties, including multi- units and manufactured homes. Explore potential contractual, funding & educational approaches for allowing opt- in curbside recycling collection for small businesses / organizations / institutions. Meet all requirements on the SCORE Communication checklist, including contacting all residents at least twice per year with both print & electronic outreach tools, & incorporating specific items (e.g., 633-EASY, yard waste & HHW info., Rethink Recycling) into print & electronic outreach, education & promotion tools used by the City. Ramsey County Environmental Health Educator: Coordinate a reuse fair for city employees to include education on waste issues. Shann Finwall Promote backyard composting. Education/Outreach Shann Finwall Signature City of Maplewood Manager: City of Maplewood Recycling Coordinator: Ramsey County Environmental Health Director: AGREEMENT Take advantage of opportunities to learn more about residential organics collection, in anticipation of having an organics program in place by 2016. Include information in city newsletters to encourage recycling & other environmental practices.J3, Attachment 2Council Packet Page Number 170 of 177 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Michael Thompson, Public Works Director / City Engineer DATE: November 14, 2013 SUBJECT: Approve Resolution Adopting 2014 Assessment Rates, Public Works Permit Fees and Park Availability Charges Introduction The City Council will consider approving the attached resolution adopting the 2014 assessment rates, permit fees, and park availability charges (PAC). Background Each year the Public Works Department analyzes rates and makes a recommendation to the council on adjustments. The majority of 2014 permit fees are recommended to increase by 2% over the 2013 levels with the exception of the general assessments. Rates have not been adjusted for the past few years and a minor increase is appropriate to help cover the cost of administering permit activities. The general assessments are recommended to remain consistent with the 2013 levels and will ultimately be determined by independent special benefit appraisals. There will be no increase to the park availability charge (PAC) according to the Parks and Recreation Director. The standard sanitary availability charge (SAC) and water availability charge (WAC) fees paid upon new sanitary sewer and water service connections or as part of development/redevelopment are proposed at $2,485 and $285, respectively. The SAC charge is set and regulated by Metropolitan Council Environmental Services (MCES). It is a pass through charge in which the city collects and then distributes to the Met Council. The Local City SAC charge is proposed to remain at 2013 levels of $130 as this has covered internal costs of administering the SAC program. Also, as you recall the city instituted an enhanced SSTS program and permit fee schedule for 2013. The rate adopted previously was $2,000 per permit for new or replacement septic systems. However this proved burdensome especially for those owners with existing systems in need of replacement work. In order to work within the permit system and still recapture a portion of the cost it is recommended the SSTS permit be set at $500. Also with this approval the staff would reimburse the homeowner that paid the 2013 rate in an amount of $1,500. This is an equitable solution until staff further defines the cost to administer the program. The homeowner was encouraged by staff’s recommendation. J4 Council Packet Page Number 171 of 177 The proposed 2014 Public Works permit fees, assessments, and PAC charges can be found below and in the attachments. It is recommended that the 2014 rates take effect on January 1, 2014. In addition, it is recommended that these fees continue to be reviewed annually with a recommendation brought before the City Council for consideration. Street Improvement Assessments Guidelines 2013 2014 1. Complete street reconstruction: $6600 $6600 2. Partial reconstruction/unit: $4950 $4950 3. Bituminous surface replacement/unit: $3450 $3450 4. Mill & overlay/unit: $2450 $2450 (Note: Actual assessment rates are set through benefit appraisals) Other Improvement Rates 2013 2014 5. Storm drainage/unit: $1090 $1090 6. Cash connect charge - water: $4240 $4325 7. Water service w/new main construction: $1530 $1530 8. Water service w/tap to existing main: $1900 $1900 9. Cash connect charge - sewer: $4240 $4325 10. Sewer service w/new main construction $1530 $1530 11. Sewer service w/tap to existing main: $2880 $2880 Public Works Permit Fees See attached fee lists Park Availability Charge (PAC) 2013 2014 1. Single Family Dwelling $3540 $3540 2. Duplex $5620 $5620 3. Townhome $2810 $2810 4. Apartments (3-4 Units) $2810 $2810 5. Apartments (5+ Units) $1980 $1980 6. Mobile Homes $2600 $2600 7. Senior Citizen Apartment (1BR UNIT) $1140 $1140 8. Senior Citizen Apartment (2BR UNIT) $2080 $2080 9. Commercial Properties 9% of market value of property Budget Impact None Recommendation It is recommended that the City Council approve the attached Resolution for Adoption of the 2014 Assessment Rates, Public Works Permit Fees, and Park Availability Charges. Attachments 1. Resolution 2. Public Works 2014 Permit Fee Schedule 3. SAC WAC PAC Fee Schedule J4 Council Packet Page Number 172 of 177 RESOLUTION ADOPTION OF THE 2014 ASSESSMENT RATES, PUBLIC WORKS PERMIT FEES, AND PARK AVAILABILITY CHARGES WHEREAS, the City of Maplewood has established assessment rates, permit fees, and park availability charges, and WHEREAS, city staff has reviewed the assessment rates, permit fees, and park availability charges. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The proposed assessment and improvement rates hereby attached shall become effective beginning January 1, 2014. Furthermore the special assessment rates shall be officially established through a benefit appraisal analysis. 2. The updated public works fees are approved for all related permit applications received on or after January 1, 2014. 3. The park availability charge (which has not changed from 2013) shall be effective beginning January 1, 2014. 4. The rates attached will be reviewed by staff on an annual basis with recommendations for revision brought to the city council for consideration. J4, Attachment 1 Council Packet Page Number 173 of 177 Public Works Permit Fees - 2014 Date of Revision: 11-13-2013, SWL 2012 2013 2014 Sewer Service Connection Permit Residential:$100.00 $100.00 $102.00 Multi-Family/Commercial/Industrial:$115.00 $115.00 $117.00 Repair:$38.00 $38.00 $39.00 Private Storm Sewer and Utility Main Permit Storm: Private Storm Sewer Main Base Fee:$112.00 $112.00 $114.00 Connections to existing system, (public):$63.00 $63.00 $64.00 Connections to existing system, (private):$28.00 $28.00 $29.00 New Storm Structures, (public):$63.00 $63.00 $64.00 New Storm Structures, (private):$15.00 $15.00 $15.00 Open Cut of Public Street:$63.00 $63.00 $64.00 Sanitary: Private Sanitary Sewer Main Base Fee:$112.00 $112.00 $114.00 Connections to existing system, (public):$63.00 $63.00 $64.00 Connections to existing system, (private):$53.00 $53.00 $54.00 New Sanitary Structures, (public):$63.00 $63.00 $64.00 New Sanitary Structures, (private):$53.00 $53.00 $54.00 Open Cut of Public Street:*$63.00 $63.00 $64.00 Private Individual Septic Systems**-$2,000.00 $500.00 ** Subject to review at time of application for new or replacement private individual septic system Driveway Construction Permit Permit:$27.00 $27.00 $28.00 Commercial Parking Lot Paving Permit Permit:$102.00 $102.00 $104.00 $102.00 Base Fee for 0-50,000 SF 50,000 SF and Greater = Base Fee + (SF over 50,000 SF x 0.002) Grading Permit Plan Review Fee: <= 50 C.Y.No Fee No Fee No Fee 51 to 100 C.Y.$36.00 $36.00 $37.00 101 to 1000 C.Y.$56.00 $56.00 $57.00 1001 to 10,000 C.Y.$73.00 $73.00 $74.00 10,0001 to 100,000 C.Y.: First 10,000 C.Y.$73.00 $73.00 $74.00 plus each additional 10,000 C.Y.$36.00 $36.00 $37.00 100,001 to 200,000 C.Y.: First 100,000 C.Y.$392.00 $392.00 $400.00 plus each additional 10,000 C.Y.$20.00 $20.00 $20.00 200,000 C.Y. or More: First 200,000 C.Y.$582.00 $582.00 $594.00 plus each additional 10,000 C.Y.$13.00 $13.00 $13.00 Grading Permit Fee: <= 50 C.Y.$36.00 $36.00 $37.00 51 to 100 C.Y.$56.00 $56.00 $57.00 101 to 1000 C.Y. First 100 C.Y.$56.00 $56.00 $57.00 plus each additional 100 C.Y.$29.00 $29.00 $30.00 1001 to 10,000 C.Y. First 1000 C.Y.$284.00 $284.00 $290.00 plus each additional 1000 C.Y.$23.00 $23.00 $23.00 10,001 to 100,000 C.Y.: First 10,000 C.Y.$469.00 $469.00 $478.00 plus each additional 10,000 C.Y.$98.00 $98.00 $100.00 100,001 C.Y. or More: First 100,000 C.Y.$1,327.00 $1,327.00 $1,354.00 plus each additional 10,000 C.Y.$56.00 $56.00 $57.00 Water Availability Charge WAC $270.00 $280.00 $286.00 Additional Charges All other services requiring additional staff time*$55.00 $55.00 $56.00 * Upon adoption of ROW Ordinance and associated fee schedule, this charge will be discontinued * Services requiring extensive staff time beyond what is considered reasonable for inspections or other services will be charged $56.00 per hour 11/14/2013 p/works/eng/lib/ Permit Fees 2014.xls J4, Attachment 2 Council Packet Page Number 174 of 177 2014 PERMIT FEES - ENGINEERING DEPARTMENT GENERAL DEVELOPMENTOcc./Unit MCESLOCAL** = Determine if qualifies for discount..For PAC Calc.SAC WAC PAC SAC Grading EscrowCommentTypical total Cost SFD*3.4$2,485.00 $285.00 $3,540.00 $130.00 $2,550.00 Normal permit$8,990.00Dup'x. (Double Occupancy)5.4$2,485.00 $285.00 $5,620.00 $130.00 $2,550.00 Normal permit ($1250.00 PER EACH HALF)$11,070.00T.Hse.*2.7$2,485.00 $285.00 $2,810.00 $130.00 $3,060.00 Normal permit$8,770.00**Apt's 3-4 Units*2.7$2,485.00 $285.00 $2,810.00 $130.00 Site permit See Plan Check/Grading or fill permit **Apt's 5+ Units*1.9$2,485.00 $285.00 $1,980.00 $130.00 Site permit See Plan Check/Grading or fill permit M. Home*2.5$2,485.00 $285.00 $2,600.00 $130.00 Site permit See Plan Check/Grading or fill permit Senior Cit. Unit****Apt's 1 BR Units*1.1$2,485.00 $285.00 $1,140.00 $130.00 Site permit See MCES rule for Laundry or Gbg. Disp reduction qual.**Apt's 2 BR Units*2.0$2,485.00 $285.00 $2,080.00 $130.00 Site permit See MCES rule for Laundry or Gbg. Disp reduction qual.Public HousingSFD*3.4$2,485.00 $285.00 $3,540.00 $130.00 $2,550.00 See Plan Check/Grading or fill permit $8,990.00Dup'x. (Double Occupancy)5.4$2,485.00 $285.00 $5,620.00 $130.00 $2,550.00 See Plan Check/Grading or fill permit $11,070.00T.Hse.*2.7$2,485.00 $285.00 $2,810.00 $130.00 $3,060.00 See MCES rule for 0 Laund or Gbg. Disp reduction qual.$8,770.00**Apt's*2.7$2,485.00 $285.00 $2,810.00 $130.00 Site permit See MCES rule for 0 Laund or Gbg. Disp reduction qual.**Apt's 1 BR Units***1.1$2,485.00 $285.00 $1,140.00 $130.00 Site permit See MCES rule for 0 Laund or Gbg. Disp reduction qual.**Apt's 2 BR Units***2.0$2,485.00 $285.00 $2,080.00 $130.00 Site permit See MCES rule for 0 Laund or Gbg. Disp reduction qual.Comm./Inst.n/a$2,485.00 $285.00 9% M.V. $130.00 Site permit Based on sale price, market value OR P.W. Director's letter. Indust.n/a$2,485.00 $285.00 9% M.V. $130.00 Site permit Based on sale price, market value OR P.W. Director's letter. 2013 Base Unit valuesSAC per unit (MCES) =$2,485.00Increased 2% over 2013. MCES SAC RATE (Equals 1 SFD unit)SAC per unit (LOCAL) =$130.00No increase over 2013 LOCAL SAC RATE (Equals 1 SFD unit)WAC per unit=$285.00Increased 2% over 2013 (Equals 1 SFD Unit)PAC per capita Base Unit =$1,040.00No increase over 2013; Equates to $3,540.00 for 1 SFD.PAC Commercial development = market value - X 9%Same as 2012, check for a negotiated rate.Street Open Cut (Escrow)$560.00Increased 2%. Per 1/2 paved street surface, assumes normal depth & width + CC&G - are variables. Retention includes 1% interest on refund.Grading & Fill Escrow $2,550.00increased 2% over 2013. Retention to include 1% interest on refund.MISCELLANEOUSCASH CONNECTION CHARGE 2011 2012 2013 2014PERMITS / INSPECTION FEES TABLE (See adopted rate sheet if not here)SANITARY SEWER MAIN* 1 UNIT$4,160 $4,240 $4,240 $4,325Public FacilityWATER MAIN* 1 UNIT$4,160 $4,240 $4,240 $4,325Residential Sanitary Sewer Service$102.00Commercial DevelopmentPer F.F.$50 $56 $56 $57Multi family Sanitary Sewer Servcce$117.00* Based on 1FD W/nominal 75' frontageRepair ONLY (ALL Residential types)$39.00GENERAL ASSESSMENTS2011 2012 2013 2014Private Complete Street Reconstruction R 1 UNIT$6,600 $6,600 $6,600 $6,600Connection to Sanitary Sewer or Storm Sewer (Service to Public Main)$64.00Partial Street ReconstructionR 1 UNIT$4,950 $4,950 $4,950 $4,950Connection to Sanitary Seweror Storm Sewer (Service to Private Main)$54.00 $29.00Bituminous Resurface (full depth)R 1 UNIT$3,450 $3,450 $3,450 $3,450Pvt Sanitary Sewer Main or Storm Sewer BASE FEE$112.00Mill & Overlay onlyR 1 UNIT$2,450 $2,450 $2,450 $2,450New Sanitary Sewer or Storm Sewer Structure (Public)$64.00Storm Drainage R 1 UNIT$1,090 $1,090 $1,090 $1,090New Sanitary Sewer or Storm SewerStructure (Private)$54.00 $15.00Water Svc (new main)R 1 UNIT$1,500 $1,530 $1,530 $1,530Open Cut Fee Sanitary Sewer or Storm Sewer PUBLIC STREET$64.00Water Svc (tap to exist main)R 1 UNIT$1,860 $1,900 $1,900 $1,900Open Cut Escrow - based on $550 per 1/2 of street, normel depth 7-8' *$560.00Sewer Svc (new main)R 1 UNIT$1,500 $1,530 $1,530 $1,530$28.00Sewer Svc (tap to exist main)R 1 UNIT$2,820 $2,880 $2,880 $2,880$500.00Comm Asmnt Rate (Mains only)C Per F.F. Note: Assessment rates on 2014 projects will be based on indepent special benefit appraisals.@ Subject to change* Note Additional length/depth calculations required.Updated 11-14-2013 SWLRes. DrivewayPrivate Individual Septic Treatment SystemP:\WORKS\AGENDA\112513\Rates\SAC WAC PAC Fees 2013.xls11/14/2013J4, Attachment 3 Council Packet Page Number 175 of 177 M1 MEMORANDUM TO: City Council FROM: Charles Ahl, City Manager DATE: November 20, 2013 SUBJECT: Council Calendar Report Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcement of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Events 1. RCLLG Annual Meeting – December 5th at 6pm 2. Tour of 3M Facilities – December 19th at 5pm Upcoming Agenda Items & Work Session Schedule 1. December 2nd Council Workshop Cancelled 2. EDA Meeting and update on strategy/plan – December 9th 3. Police Survey and Strategies – December 9th 4. December 23rd Council Meeting Moved to December 19th at 7:00pm 5. Presentation by Ramsey County Sheriff Matt Bostrom, December 19th 6. Swearing in of Police Officers – December 19th 7. Last meeting reception for Rebecca Cave and Will Rossbach – December 19th 8. City Hall & 1902 Closing at 1:30pm on December 24th & 31st for Christmas Eve and New Years Eve. Budget Impact None Recommendation No action required Attachments None Council Packet Page Number 176 of 177 M2 MEMORANDUM TO: City Council FROM: R. Charles Ahl, City Manager Gayle Bauman, Finance Director DATE: November 18, 2013 SUBJECT: Pension Funding Report Introduction City Council Member Cardinal requested a report on the status of pension expenses and liability to the City for employee pension costs. Finance Director Bauman prepared the following summary: All full-time and certain part-time employees of the City are covered by defined benefit plans administered by the Public Employees Retirement Association of Minnesota (PERA). PERA administers the General Employees Retirement Fund (GERF) and the Public Employees Police and Fire Fund (PEPFF) which are cost-sharing, multiple- employer retirement plans. These plans are established and administered in accordance with Minnesota Statutes, Chapters 353 and 356. Minnesota Statutes Chapters 353 and 356 set the rates for employer and employee contributions. These statutes are established and amended by the state legislature. The City makes annual contributions to the pension plans equal to the amount required by state statutes. GERF Coordinated Plan members are required to contribute 6.25% of their annual covered salary in 2013 with the City contributing an additional 7.25%. PEPFF members were required to contribute 9.6% of their annual covered salary in 2013 with the City contributing an additional 14.4%. The PEPFF rates will be increasing on January 1, 2014. The City has made and continues to make all required contributions to PERA. We have no liability on the books with respect to this pension cost. Based on the financial statements of PERA, the funded status of each defined benefit plan as of June 30, 2012, the most recent actuarial valuation date, is as follows: GERF 73.5% PEPFF 78.3% The unfunded actuarial accrued liability was increased due to assumption changes passed by the legislature in 2012. Discussion The City is provided pension service through the state PERA system. While the state PERA system is not fully funded, that is a state-wide issue that is being addressed by the State Legislature. While the other cities mentioned in the article from Councilmember Cardinal appear to be self-fund, the issue with unfunded pension liability is not a concern for Maplewood, because Maplewood is part of a state-wide system. Budget Impact None Recommendation No action required Council Packet Page Number 177 of 177