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Home My WebLink About2013 11-14 City Council Meeting PacketREMINDER: There is no 5:00pm Council Manager Workshop scheduled AMENDED AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Thursday, November 14, 2013 City Hall, Council Chambers Meeting No. 20-13 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE 1. Acknowledgement of Maplewood Residents Serving the Country. C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Before addressing the council, sign in with the City Clerk. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of October 28, 2013 City Council Workshop Minutes 2. Approval of October 28, 2013 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Approval of a Proclamation Establishing November 15, 2013, as America Recycles Day in Maplewood 2. Resolution for Appointment to Commissions a. Environmental & Natural Resources b. Planning Commission c. Parks & Recreation Commission G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of Resolution Certifying Special Assessments for Unpaid Ambulance Bills 3. Approval of Resolution Certifying Special Assessments for Unpaid Miscellaneous Charges 4. Approval of Resolution Certifying Special Assessments for Unpaid Trash Bills 5. Approval of 2013 Budget Adjustments and Transfers to Close TIF Funds 6. Approval of Resolution Adopting Ambulance Rates for 2014 7. Approval of Additional Office Furniture for Police Department Expansion Project 8. Approval of Summary Ordinance for the Maplewood Green Building Program Ordinance 9. Approval of Summary of the City of Maplewood’s First Annual Fall Clean Up Campaign 10. Approval of Planned Unit Development Review for the Metro Transit Park and Ride Parking Ramp, 1793 Beam Avenue 11. Approval of Conditional Use Permit Review for Walser Automotive Used Car Sales and Vehicle Repair, 2590 Maplewood Drive 12. Approval of Conditional Use Permit Review for the Ramsey County Family Service Center, 2001 Van Dyke Street 13. Approval of a Motor Fuel Station License for Arnie’s Market, 1690 McKnight Rd N, Suite A 14. Approval of 3M Land Donation, Easements, and Revised Developer Agreement Projects 12-14 and 12-15 15. Approval of the Construction Grant Agreement East Metro Public Safety Training Center with the State of Minnesota Department of Public Safety H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS 1. Approval of Resolution Authorizing the Issuance and Awarding the Sale of General Obligation Refunding Bonds, Series 2013B J. NEW BUSINESS 1. Approval of Resolution for Community Development Fees for 2014 2. Approval of a Resolution Calling a Public Hearing on the Proposed Adoption of a Modification to the Development Program for Development District No. 1, the Proposed Establishment of Tax Increment Financing (Housing) District No. 1-13 Therein, and the Proposed Adoption of a Tax Increment Financing Plan 3. Approval of Resolution Canvassing the Results of the November 5, 2013 Municipal General Election 4. Approval of Settlement for Damages in Condemnation Case – Craemer Parcel a. Declaration of Intent to Consider Closed Session (§13D.04 subd.5) K. AWARD OF BIDS None L. VISITOR PRESENTATIONS M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update 2. Update on Progress Toward 2012-2014 City Council Goals 3. Cancellation of the December 2, 2013 Council Manager Workshop N. COUNCIL PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. E1 October 28, 2013 City Council Workshop Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:00 P.M. Monday, October 28, 2013 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:03 p.m. by Mayor Rossbach. B. ROLL CALL Will Rossbach, Mayor Present Robert Cardinal, Councilmember Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present C. APPROVAL OF AGENDA Councilmember Koppen moved to approve the agenda as submitted. Seconded by Mayor Rossbach Ayes – All The motion passed. D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. Commission Interviews a. Environmental & Natural Resources Commission b. Planning Commission City Manager Ahl gave the staff report. The following people were interviewed for a position on the commissions as indicated: 1. Donn Lindstrom, Planning Commission 2. Deborah Fideldy, Environmental & Natural Resources Commission 3. Jessica Forsberg, Environmental & Natural Resources Commission 4. Yaya Diatta, Planning Commission 2. Discussion on Administrative Enforcement Process City Clerk/Citizen Services and Communications Director Guilfoile gave the staff report and answered questions of the council. Police Chief Schnell answered additional questions of the council. City Manager Ahl gave additional information. Packet Page Number 1 of 185 E1 October 28, 2013 City Council Workshop Minutes 2 Agenda item 4 was moved to 3 because of time concerns. 3. Discussion on 2014 Budget Options and Use of 2.0% Levy Increase Finance Director Bauman gave the staff report and answered questions of the council. City Manager Ahl gave additional information. 4. Update on Progress Toward 2012-2014 City Council Goals This item will be addressed at the next City Council Workshop Meeting. F. ADJOURNMENT Mayor Rossbach adjourned the meeting at 6:53 p.m. Packet Page Number 2 of 185 E2 October 28, 2013 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, October 28, 2013 Council Chambers, City Hall Meeting No. 19-13 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:02 p.m. by Mayor Rossbach. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Will Rossbach, Mayor Present Robert Cardinal, Councilmember Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA N1. School Election N2. Cable Franchise Brief Councilmember Juenemann E. APPROVAL OF MINUTES moved to approve the agenda as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. 1. Approval of October 14, 2013 City Council Workshop Minutes Mayor Rossbach 2. Approval of October 14, 2013 City Council Meeting Minutes moved to approve the October 14, 2013 City Council Workshop Minutes as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. Councilmember Cave moved to approve the October 14, 2013 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. Packet Page Number 3 of 185 E2 October 28, 2013 City Council Meeting Minutes 2 F. APPOINTMENTS AND PRESENTATIONS 1. Presentation by Roseville Superintendant John Thein (No Report) Roseville Superintendant Thein addressed the council and gave a brief presentation on Roseville Area Schools. 2. APWA Sustainability Award Presentation Angela Popenhagen, Delegate and Member of the APWA Awards Committee and Bob Cockriel, Secretary/Treasurer/Co-Chair of the APWA Conference Planning Committee were present and addressed the council. Angela Popenhagen gave the report and Bob Cockriel represented the APWA Sustainability Award to the council. 3. Resolution for Appointment to Commissions a. Environmental & Natural Resources b. Planning Commission City Manager Ahl gave the staff report. Councilmember Cardinal moved to approve the Resolution to appoint all five applicants to the Environmental & Natural Resources Commission and to the Planning Commission. Seconded by Councilmember Cave City Attorney Kantrud and City Clerk Guilfoile gave additional information and answered questions of the council. City Manager Ahl provided additional input. Councilmember Cardinal withdrew his motion. Councilmember Juenemann 4. Approval of a Resolution of Appreciation for Environmental Commissioner Carol Mason Sherrill moved to table the Resolution to Appoint Candidates to the Commissions until the next meeting so staff can review policies to appoint all candidates. Seconded by Councilmember Koppen Ayes – All The motion passed. Mayor Rossbach read the resolution of appreciation for Carol Mason Sherrill. Councilmember Juenemann moved to approve the Resolution of Appreciation for Carol Mason Sherrill for her years of service on the Environmental & Natural Resources Commission. RESOLUTION 13-10-982 RESOLUTION OF APPRECIATION Packet Page Number 4 of 185 E2 October 28, 2013 City Council Meeting Minutes 3 WHEREAS, Carol Mason Sherrill has been a member of the Maplewood Environmental and Natural Resources Commission for six years and ten months, serving from November 27, 2006 to September 30, 2013 and she served on the Environmental and Natural Resources Committee for two years prior to her Commission appointment. Ms. Mason Sherrill has served faithfully in those capacities; and WHEREAS, the Environmental and Natural Resources Commission has appreciated her experience, insights and good judgment; and WHEREAS, Ms. Mason Sherrill has freely given of her time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Ms. Mason Sherrill has shown dedication to her duties and has consistently contributed her leadership and efforts for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Carol Mason Sherrill is hereby extended our gratitude and appreciation for her dedicated service. Passed by the Maplewood City Council on October 28, 2013. Seconded by Councilmember Koppen Ayes – All The motion passed. G. CONSENT AGENDA Councilmember Juenemann requested agenda items G7 and G18 be highlighted. Councilmember Koppen 1. Approval of Claims moved to approve agenda items G1-G18. Seconded by Councilmember Cave Ayes – All The motion passed. Councilmember Koppen moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 1,180,831.03 Checks # 90826 thru # 90884 dated 09/30/13 thru 10/08/13 $ 260,326.24 Disbursements via debits to checking account dated 10/14/13 thru 10/18/13 $ 313,991.08 Checks # 90885 thru # 90933 dated 10/15/13 Packet Page Number 5 of 185 E2 October 28, 2013 City Council Meeting Minutes 4 $ 483,790.78 Disbursements via debits to checking account dated 10/15/13 thru 10/18/13 $ 2,238,939.13 Total Accounts Payable PAYROLL: $ 527,398.77 Payroll Checks and Direct Deposits dated 10/11/13 $ 1,084.00 Payroll Deduction check # 9989593 thru # 9989595 dated 10/11/13 $ 528,482.77 Total Payroll $ 2,767,421.90 GRAND TOTAL Seconded by Councilmember Cave Ayes – All The motion passed. 2. Approval of 2013 Budget Adjustment and Transfers Councilmember Koppen 3. Approval of a Grant Submittal to Minnesota Clean Energy Resource Teams for Educational Kiosks and Signs for the City Hall and Community Center Solar Panels moved to approve the transfer of $17,020.65 and direct the finance director to make the budget adjustment of ($2,480). Seconded by Councilmember Cave Ayes – All The motion passed. Councilmember Koppen 4. Approval of a Conditional Use Permit Review, Xcel Substation, 1480 County Road D moved to approve to submit the grant application to the Minnesota Clean Energy Resource Teams for Educational Kiosks and Signs for City Hall and Community Center Solar Panel Projects. The grand will fund the design, construction and installation costs in the amount of $10,500. Seconded by Councilmember Cave Ayes – All The motion passed. Councilmember Koppen moved to review the Conditional Use Permit for Xcel Energy’s electrical substation and related electrical system operations in one year. Seconded by Councilmember Cave Ayes – All The motion passed. Packet Page Number 6 of 185 E2 October 28, 2013 City Council Meeting Minutes 5 5. Approval of a Lawful Gambling Permit for the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street Councilmember Koppen 6. Approval of Joint Powers Agreement (JPA) With Ramsey County for Election Equipment Acquisition and Operation moved to approve the Lawful Gambling Permit for the Church of the Blessed Virgin Mary’s Turkey Bingo Night on Saturday, November 23, 2013 at 1725 Kennard Street; and acknowledge the application for Exempt Permit and waive any objection to the timeliness of said permit as governed by MN Statute 349.166. Seconded by Councilmember Cave Ayes – All The motion passed. Councilmember Koppen 7. Resolution of Support for the 2014 July 4th Event moved to approve the Joint Powers Agreement with Ramsey County for Election Equipment Acquisition and Operation; authorizing the City Manager and the City Clerk to sign and execute the agreements and naming the City Clerk the project implementation liaison with the County. Seconded by Councilmember Cave Ayes – All The motion passed. City Clerk/Citizen Services and Communications Director Guilfoile gave the staff report. Councilmember Koppen moved to approve the Resolution of Support for the 2014 July 4th Light It Up Event. RESOLUTION 13-10-983 Support for the 2014 July 4th Light It Up Event Whereas the City of Maplewood has established July 4th Light It Up as an annual event that is an outreach to the surrounding community; Whereas the July 4th Light it Up Event brings the community together and gives local food and entertainment businesses the opportunity to showcase their offerings while providing families an opportunity to experience a family friendly environment; Whereas the July 4th Light It Up Event is an annual city-wide event and each department within the city plays a part in its success; Whereas city staff will work diligently soliciting sponsors including local businesses for the event to offset incurred costs; Therefore Let it Be Resolved that the city council supports the 2014 July 4th Light It Up Event at Hazelwood Park. Packet Page Number 7 of 185 E2 October 28, 2013 City Council Meeting Minutes 6 Seconded by Councilmember Cave Ayes – All The motion passed. 8. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order 6 with Weber, Police Department Expansion Project - Phase 2 Councilmember Koppen 1. The Mayor is hereby authorized and directed to modify the existing contract by executing said Change Order No. 6 which is an increase of $1,397.75. moved to approve the Resolution Directing Modification of Existing Construction Contract, Change Order No. 6 for the Police Department Expansion Project – Phase 2. RESOLUTION 13-10-984 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT POLICE DEPARTMENT EXPANSION PROJECT - PHASE 2, CHANGE ORDER NO. 6 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Police Department Expansion Project – Phase 2, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Police Department Expansion Project – Phase 2, Change Order No. 6. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: The revised contract amount is $372,020.63. Adopted by the Maplewood City Council on this 28th day of October 2013. Seconded by Councilmember Cave Ayes – All The motion passed. 9. Approval of Resolution Accepting Grant Funds from Friends of the Mississippi River for Fish Creek Acquisition Councilmember Koppen moved to approve the Resolution to accept $162,000 in grant funding secured by Friends of the Mississippi River to be used towards acquisition of Fish Creek property. RESOLUTION 13-10-985 RESOLUTION TO ACCEPT GRANT FUNDING FROM FRIENDS OF THE MISSISSIPPI RIVER FOR ACQUISITION OF THE FISH CREEK PARCEL WHEREAS the City of Maplewood city is securing funding to acquire the 70-acre Fish Creek parcel; and Packet Page Number 8 of 185 E2 October 28, 2013 City Council Meeting Minutes 7 WHEREAS Friends of the Mississippi River has received a $162,000 grant from the Minnesota Environmental Trust Fund as recommended by the Legislative-Citizen Commission on Minnesota Resources to be used for acquisition of six acres of the Fish Creek property; and WHEREAS Friends of the Mississippi River requests that the city match this grant with $162,000; and WHEREAS the land purchased through this grant and match will have a deed restriction ensuring it remains conservation land in perpetuity; NOW THEREFORE BE IT RESOLVED that: 1. City of Maplewood has the financial capability to meet the match requirement and ensure adequate management and protection; and 2. The Parks and Recreation Director is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. Adopted this 28th day of October, 2013. Seconded by Councilmember Cave Ayes – All The motion passed. 10. Approval of the Resolution Accepting Donation from Friends of the Mississippi River for Fish Creek Acquisition Councilmember Koppen 11. Approval for Great River Greening to Conduct Additional Restoration Work at Fish Creek moved to approve the Resolution accepting the donation of up to $13,000 from Friends of the Mississippi River to be used towards the acquisition of the Fish Creek property. RESOLUTION 13-10-986 ACCEPTANCE OF DONATION WHEREAS the City of Maplewood, Parks and Recreation Department, has received a donation of up to $13,000 from Friends of the Mississippi River to be used towards acquisition of the Fish Creek property; NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Parks and Recreation Department to accept this donation. Seconded by Councilmember Cave Ayes – All The motion passed. Councilmember Koppen moved to approve amending the contract for Great River Packet Page Number 9 of 185 E2 October 28, 2013 City Council Meeting Minutes 8 Greening to do an additional $20,000 of restoration work at the Fish Creek site. Seconded by Councilmember Cave Ayes – All The motion passed. 12. Approval of Resolution Adopting Assessment Roll for the Rice Street Water Services, Project 11-28 Councilmember Koppen a. Such waiver of assessment agreements signed by the property owners of 1986 and 2000 Rice Street are hereby acknowledged and considered valid; such that no revision to the proposed assessment shall be considered. moved to approve the Resolution for the Adoption of the Assessment Roll for the Rice Street Water Service Project, City Project 11-28. RESOLUTION 13-10-987 ADOPTING ASSESSMENT ROLL WHEREAS, on April 29, 2013 the City Council approved the Public Works Director to enter into a contract for the installation of water services to the properties of 1986 and 2000 Rice Street; WHEREAS, the costs for the installation of water services have been initially paid by the City of Maplewood; WHEREAS, the property owners of 1986 and 2000 Rice Street were given the options of paying for the water service installation after the completion of work, at the time of connection, or to sign a waiver of assessment agreement and have the amount assessed to the property over a period of 8 years. WHEREAS, the property owners of 1986 and 2000 Rice Street have both signed and returned the waiver of assessment hearing agreement and have chosen to have to have the full amount assessed to their property over a period of 8 years. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: b. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named herein, and each tract of land therein is hereby found to be benefited by the final construction costs for the installation of a water service to each property in the amount of the assessment levied against it. c. The assessment roll for the Rice Street Water Service Installation, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the final construction costs for the installation of a water service to each property in the amount of the assessment levied against it. Packet Page Number 10 of 185 E2 October 28, 2013 City Council Meeting Minutes 9 d. Such assessments shall be payable in equal annual installments extending over a period of 8 years, the first installments to be payable on or before the first Monday in January 2014 and shall bear interest at the rate of 5.0 percent per annum for the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2014. To each subsequent installment when due shall be added interest for one year on all unpaid installments. e. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 15, 2013, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after November 15, 2013, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. f. The City Engineer and City Clerk shall forthwith after November 15, 2013, but no later than November 16, 2013, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Adopted by the Council on this 28th day of October 2013. Seconded by Councilmember Cave Ayes – All The motion passed. 13. Approval of Resolution Accepting Assessment Roll and Ordering Assessment Hearing for November 25, 2013, Highway 36/English Street Interchange Improvements, Project 09-08 Councilmember Koppen 1. A hearing shall be held on the 25th day of November 2013, at the city hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons moved to approve the Resolution for the TH 36 / English Street Interchange Improvements, City Project 09-08, accepting assessment roll and ordering the assessment hearing for November 25, 2013 at 7:00 p.m. RESOLUTION 13-10-988 ACCEPTING ASSESSMENT ROLL AND ORDERING ASSESSMENT HEARING WHEREAS, the clerk and the city engineer have, at the direction of the council, prepared an assessment roll for the TH 36 / English Street Interchange Improvements, City Project 09-08, and the said assessment roll is on file in the office of the city engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Packet Page Number 11 of 185 E2 October 28, 2013 City Council Meeting Minutes 10 owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owners of all property affected by said assessment. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement, the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer and that written or oral objections will be considered. Adopted this 28th day of October 2013 Seconded by Councilmember Cave Ayes – All The motion passed. 14. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 4, TH 36/ English Street Interchange Improvements, City Project 09-08 Councilmember Koppen 2. The mayor and city engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 4 which is an increase of $328,663.38. moved to approve Resolution Directing Modification of Existing Construction Contract, Change Order No. 4, for the Highway 36/English Street Interchange Improvements, City Project 09-08. RESOLUTION 13-10-989 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 09-08, CHANGE ORDER NO. 4 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 09-08, Highway 36/English Street Interchange Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 09-08, Change Order No. 4. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: The revised contract amount is $17,047,166.78. Adopted by the Maplewood City Council on this 28th day of October 2013. Seconded by Councilmember Cave Ayes – All The motion passed. Packet Page Number 12 of 185 E2 October 28, 2013 City Council Meeting Minutes 11 15. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 3, Gladstone Area Phase I Bid Package 2 Improvements, City Project 04-21 Councilmember Koppen 3. The mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 3 which is an increase of $26,782.00. moved to approve the Resolution Directing Modification of Existing Construction Contract, Change Order No. 3, for the Gladstone Phase 1 Bid Package 2 Improvements, City Project 04-21. RESOLUTION 13-10-990 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 04-21, CHANGE ORDER NO. 3 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 04-21, Gladstone Area Phase I Bid Package 2 Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 04-21, Change Order No. 3. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: The revised contract amount is $1,058,432.10. Adopted by the Maplewood City Council on this 28th day of October 2013. Seconded by Councilmember Cave Ayes – All The motion passed. 16. Approval of Purchase of Single Axle Plow Truck Councilmember Koppen 17. Approval of Request for Proposal for Publishing and Printing Services for City Publications moved to approve to enter into contacts with Nuss Truck & Equipment for a 2013 Mack GU712 Chasses, MN State Contract # 61010; and Towmaster Truck Equipment for a 2013 Dump Body, Plow and Equipment, MN State Contract # 61353 in the amount of $190,793.85. Seconded by Councilmember Cave Ayes – All The motion passed. Councilmember Koppen moved to approve the Request for Proposal for printing services beginning January 1, 2014 through December 31, 2015 for the Maplewood Packet Page Number 13 of 185 E2 October 28, 2013 City Council Meeting Minutes 12 Monthly and Maplewood Seasons newsletters, Residents Guide and Maplewood Parks & Recreation brochures. Seconded by Councilmember Cave Ayes – All The motion passed. 18. Adoption of Proclamation to Pancreatic Cancer Action Network: Pancreatic Cancer Awareness Month City Clerk/Citizen Services and Communications Director Guilfoile gave the staff report. Councilmember Koppen H. PUBLIC HEARING moved to approve the Proclamation declaring November as Pancreatic Cancer Awareness Month. Seconded by Councilmember Cave Ayes – All The motion passed. None I. UNFINISHED BUSINESS 1. Authorize a Contract for Services for a City-Wide Parks Needs Assessment Survey with ETC Institute Parks & Recreation Director Konewko gave the staff report. Councilmember Cardinal J. NEW BUSINESS moved to approve the Mayor and City Manager enter into a Contract for Services for a City-Wide Parks Needs Assessment Survey with ETC Institute in the amount of $21,050. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of a Resolution for a Comprehensive Plan Amendment, Resolution for a Conditional Use Permit, Design Review, Parking Waiver and Wetland Buffer Requirements Waiver for Maplewood Fire Station No. 1, McKnight Road a. Planning Commission Report b. Community Design Review Board Report c. Environmental and Natural Resources Commission Report d. Approval of a Resolution for a Comprehensive Plan Amendment e. Approval of a Resolution for a Conditional Use Permit f. Approval of Design Review g. Approval of a Parking Waiver Packet Page Number 14 of 185 E2 October 28, 2013 City Council Meeting Minutes 13 h. Approval of a Waiver of Wetland Buffer Requirements for a Public Use Planner Martin gave the staff report and answered questions of the council. Bill Kempe from the Planning Commission and Community Design Review Board addressed the council and gave the reports from the commission. Councilmember Koppen 1. moved to approve the resolution adopting a comprehensive land use plan amendment from I (industrial) to G (government) for the property located north of the 3M Company’s campus along McKnight Road. Approval is based on the following reasons: The property is presently vacant and is to be used by the city for a fire station which would be compatible with a land use classification of G (government). 2. Government uses and buildings are allowed in all zoning districts in the city with an approved conditional use permit. This action is subject to the approval of a comprehensive plan amendment by the Metropolitan Council. RESOLUTION 13-10-991 COMPREHENSIVE PLAN AMENDMENT RESOLUTION WHEREAS, Fire Chief Steve Lukin of City of Maplewood has requested a change to the City of Maplewood’s land use plan from I (Industrial) to G (government) for consistency between the plan and actual use of the land. WHEREAS, this change applies to the property located north of the 3M Campus, on McKnight Road. The legal description is: The west 437.85 feet of Tract B, Registered Land Survey No. 524, on file and of record in the Office of the Registrar of Titles, Ramsey County, Minnesota, and; All that part of the Northwest Quarter of the Northwest Quarter of Section 36, Township 29 North, Range 22 West, Ramsey County, Minnesota described as follows: Beginning at the southwest corner of Registered Land Survey No. 524, thence North 89 degrees 09 minutes 58 seconds East, bearings orientated to the Ramsey county Coordinate System NAD 83, along the south line of Tract B of said Registered Land Survey No. 524, a distance of 437.86 feet to the southeast corner of said west 437.85 feet of said Tract B; thence South 34 degrees 33 minutes 40 seconds West, a distance of 292.96 feet; thence South 89 degrees 11 minutes 41 seconds West, a distance of 270.00 feet, more or less, to its intersection with the west line of said Northwest Quarter of the Northwest Quarter of Section 36; thence North 00 degrees 23 minutes 48 seconds West, along the west line of said Northwest Quarter of the Northwest Quarter, a distance of 238.69 feet, more or less, to the point of beginning. This parcel contains 3.23 acres, more or less, and is subject to the roadway easement of McKnight Road North and all other easements of record. Packet Page Number 15 of 185 E2 October 28, 2013 City Council Meeting Minutes 14 WHEREAS, the history of this change is as follows: 1. On October 1, 2013, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council adopt the land use plan change. 2. On October 28, 2013 the city council discussed the land use plan change. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above described change for the following reasons: 1. The property is presently vacant and is to be used by the city for a fire station which would be compatible with a land use classification of G (government). 2. Government uses and buildings are allowed in all zoning districts in the city with an approved conditional use permit. This action is subject to the approval of this land use plan amendment by the Metropolitan Council. The Maplewood City Council approved this resolution on October 28, 2013. Seconded by Mayor Rossbach Ayes – All The motion passed. Councilmember Koppen 1. moved to approve the resolution approving a conditional use permit for the proposed fire station. This development will be on the east side of McKnight Road, north of the 3M Company’s campus. Approval is subject to the findings required by ordinance and subject to the following conditions: All construction shall follow the site plan date-stamped September 11, 2013. Staff may approve minor changes. 2. The city council shall review this permit in one year. 3. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 4. Comply with the requirements of the city’s engineering department. 5. RESOLUTION 13-10-992 The applicant shall work with the building official, fire marshal and environmental planner to ensure compliance with applicable codes. Packet Page Number 16 of 185 E2 October 28, 2013 City Council Meeting Minutes 15 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Fire Chief Steve Lukin of City of Maplewood has applied for a conditional use permit to build a fire station. WHEREAS, Section 44-1092 of the city ordinance provides that a conditional use permit must be approved for all public uses and buildings. WHEREAS, the site will be used for a new fire station. WHEREAS, this change applies to the property located north of the 3M Campus, on McKnight Road. The legal description is: The west 437.85 feet of Tract B, Registered Land Survey No. 524, on file and of record in the Office of the Registrar of Titles, Ramsey County, Minnesota, and; All that part of the Northwest Quarter of the Northwest Quarter of Section 36, Township 29 North, Range 22 West, Ramsey County, Minnesota described as follows: Beginning at the southwest corner of Registered Land Survey No. 524, thence North 89 degrees 09 minutes 58 seconds East, bearings orientated to the Ramsey county Coordinate System NAD 83, along the south line of Tract B of said Registered Land Survey No. 524, a distance of 437.86 feet to the southeast corner of said west 437.85 feet of said Tract B; thence South 34 degrees 33 minutes 40 seconds West, a distance of 292.96 feet; thence South 89 degrees 11 minutes 41 seconds West, a distance of 270.00 feet, more or less, to its intersection with the west line of said Northwest Quarter of the Northwest Quarter of Section 36; thence North 00 degrees 23 minutes 48 seconds West, along the west line of said Northwest Quarter of the Northwest Quarter, a distance of 238.69 feet, more or less, to the point of beginning. This parcel contains 3.23 acres, more or less, and is subject to the roadway easement of McKnight Road North and all other easements of record. WHEREAS, the history of this conditional use permit is as follows: 1. On October 1, 2013, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the conditional use permit request. 2. On October 28, 2013 the city council discussed the conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated Packet Page Number 17 of 185 E2 October 28, 2013 City Council Meeting Minutes 16 to be in conformity with the City's Comprehensive Plan and this Code. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause no more than minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan date-stamped September 11, 2013. Staff may approve minor changes. 2. The city council shall review this permit in one year. 3. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 4. Comply with the requirements of the city’s engineering department. 5. The applicant shall work with the building official, fire marshal and environmental planner to ensure compliance with applicable codes. The Maplewood City Council approved this resolution on October 28, 2013. Seconded by Mayor Rossbach Ayes – All The motion passed. Councilmember Koppen moved to approve the plans, date-stamped September 11, Packet Page Number 18 of 185 E2 October 28, 2013 City Council Meeting Minutes 17 2013 for the proposed Maplewood Fire Station No. 1, based on the findings required by the code. The property owner shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Submit a revised photometric plan showing compliance with code at all property lines. 3. Complete the following before occupying the building: a. Install all landscaping as shown on the approved plan. b. Screen any roof-top mechanical equipment that would be visible from the homes along McKnight Road. All other roof-top units that are visible from non residential areas must be painted to match the building. c. 4. Provide handicap-accessible parking spaces and signs as required by the ADA (American’s with Disabilities Act). All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Mayor Rossbach Ayes – All The motion passed. Councilmember Koppen moved to approve a parking waiver to allow for 23 surface parking spaces. This is a parking reduction of 43 parking spaces (66 parking spaces are required per city code). Seconded by Mayor Rossbach Ayes – All The motion passed. Councilmember Koppen 1. moved to approve a waiver to the buffer requirements for the fire station public improvement. Approval is subject to the following conditions: After grading and planting of the site the applicant must install city approved wetland signs at the edge of the approved wetland and creek buffer that specify that no building, mowing, cutting, grading, filling or dumping be allowed within the buffer. The signs must be placed every 100-feet along the edge of the buffer at a minimum. The placement of these signs must be verified with a survey to ensure proper placement. 2. Seconded by Mayor Rossbach Ayes – All The motion passed. City’s wetland ordinance requires that native plants within the buffer be established within a three-year period. Packet Page Number 19 of 185 E2 October 28, 2013 City Council Meeting Minutes 18 2. Approval of a Resolution Adopting 2014 Rates for Utilities City Manager Ahl gave the staff report. Councilmember Cardinal 1. The updated Environmental Utility Fund rates with a 5% increase shall become effective beginning January 1, 2014, with quarterly rates set at $21.78 ($7.26 per month). moved to approve the Resolution Authorizing 2014 Rates for Utilities. RESOLUTION 13-10-993 ADOPTION OF THE 2014 RATES FOR UTILITIES: ENVIRONMENTAL UTILITY (STORM WATER) WATER SURCHARGE (ST PAUL) RECYCLING WHEREAS, the City of Maplewood has established utility rates, and WHEREAS, city staff has reviewed the utility rates. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 2. The updated water surcharge rates for the St. Paul Water District shall become effective beginning January 1, 2014, with fees set as follows: 7.5% of the St. Paul water charge. 3. The updated recycling fees with a 15% increase shall become effective beginning January 1, 2014, with fees set as follows: $2.94 per account per month for multi-family units $8.82 per account per quarter for single-family residents 4. The updated utility rates are approved for all related services received on or after January 1, 2014. 5. The rates shown will be reviewed by staff on an annual basis with recommendations for revisions brought to the city council for consideration. Seconded by Councilmember Koppen Ayes – All The motion passed. K. AWARD OF BIDS 1. Approval to Receive Quotes and Award Construction Contract – Police Department Expansion Project - Phase 3 Packet Page Number 20 of 185 E2 October 28, 2013 City Council Meeting Minutes 19 IT Director Fowlds gave the staff report and answered questions of the council. City Manager Ahl gave additional information. Councilmember Koppen L. VISITOR PRESENTATION moved to approve the low bid along with bid alternates 4 and 5 for Police Department Expansion Phase 3 in the amount of $2,185,000 to Jorgenson Construction Inc. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Tim Kinley, Maplewood Resident 2. Laurie and Dave Johnson, Maplewood Residents M. ADMINISTRATIVE PRESENTATIONS 1. Council Meeting Calendar Update City Manager Ahl gave the staff report. 2. Change of Council Meeting Date from December 23, 2013 to December 19, 2013 Councilmember Juenemann 3. Discussion On Request from N. St. Paul for Annexation of Property on Joy Road moved to approve changing the council meeting date from Monday, December 23, 2013 to Thursday, December 19, 2013. Seconded by Councilmember Cave Ayes – All The motion passed. a. Declaration of Intent to Consider Closed Session to Discuss Litigation (§13D.05 subd. 3c) City Attorney Kantrud gave the staff report. Aside from the City Council, City Manager Ahl and City Attorney Kantrud the following individuals were present: City Clerk Guilfoile, Police Chief Schnell, Fire Chief Lukin. Councilmember Koppen moved to close the meeting pursuant to §13D.05 subd. 3c to discuss pending litigation. Seconded by Councilmember Juenemann Ayes – Mayor Rossbach, Council Members Cardinal, Juenemann and Koppen Nays – Councilmember Cave The motion passed. Packet Page Number 21 of 185 E2 October 28, 2013 City Council Meeting Minutes 20 Mayor Rossbach opened the meeting at 9:21 p.m. and summarized the closed session. 4. TH 36 / English Interchange Improvements, Project 09-08, Cramer Parcel Property Negotiations (No Report) a. Declaration of Intent to Consider Closed Session (§13D.05 subd. 3c) City Attorney Kantrud gave the staff report. Aside from the City Council, City Manager Ahl and City Attorney Kantrud the following individuals were present: City Clerk Guilfoile and City Engineer Thompson. Councilmember Koppen N. COUNCIL PRESENTATIONS moved to close the meeting pursuant to §13D.05 subd. 3c to discuss Cramer Parcel Property Negotiations. Seconded by Councilmember Juenemann Ayes – All The motion passed. Mayor Rossbach opened the meeting 9:46 p.m. and summarized the closed session. 1. School Elections Councilmember Juenemann reminded residents of the Municipal Election on November 5, 2013. There will also be a School Board election for District 623; and Referendum Question and School Board Election for District 624. 2. Cable Franchise Brief Councilmember Cardinal informed resident that the Cable Franchise is up November 2014. City Manager Ahl informed the council that Kim Facile will be updating the council at the November 25, 2013 city council meeting. O. ADJOURNMENT Mayor Rossbach adjourned the meeting at 9:48 p.m. Packet Page Number 22 of 185 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Shann Finwall, Environmental Planner DATE: November 6, 2013 SUBJECT: Approval of a Proclamation Establishing November 15, 2013, as America Recycles Day in Maplewood Introduction America Recycles Day is a national program of Keep America Beautiful, and is the only nationally recognized day and community-driven awareness event dedicated to promoting and celebrating recycling in the United States. Since its inception in 1997, communities across the country have participated in America Recycles Day on November 15 to educate, promote environmental citizenship, and encourage action. Background The average American produces 4.4 pounds of trash a day, and on the whole the United States produces over 250 million tons of trash a year. But only about 35 percent of that trash is recycled according to the Environmental Protection Agency. Recycling is the easiest thing we all can do 365 days a year to save energy, conserve natural resources, and create green jobs. Recommendation To increase awareness of the importance of recycling, staff recommends the City Council recognize November 15, 2013, as America Recycles Day by adopting the attached Proclamation. Attachments 1. Proclamation by the Mayor of Maplewood establishing November 15, 2013 as America Recycles Day F1 Packet Page Number 23 of 185 Proclamation by the Mayor of Maplewood establishing November 15, 2013 as America Recycles Day Whereas, Maplewood recognizes the importance of protecting and preserving our natural resources and adopting conscientious habits that will improve our daily lives and bring about a cleaner, safer, and more sustainable environment; and Whereas, although Maplewood residents have a high participation rate in the City’s recycling program, we must also continue to focus on other initiatives such as waste reduction, composting, the reuse of products and materials, and purchasing recycled products; and Whereas, by encouraging businesses, state agencies, nonprofit organizations, schools and individuals to celebrate America Recycles Day 2013, we can further promote recycling as an environmentally efficient and economically smart habit; and Whereas, state and community leaders can help encourage recycling by informing citizens about local recycling options, they can also help foster greater awareness of the need to expand collections programs by promoting the benefits of recycling investments for businesses; and Whereas, it is important that all Maplewood citizens become involved in recycling activities and learn more about the many recycled and recyclable products available to them as consumers; it is also fitting for Maplewood to celebrate America Recycles Day 2013 and take action by educating citizens about the recycling options available in our community; Now, therefore, I Mayor Rossbach, do hereby recognize November 15, 2013 as America Recycles Day. F1, Attachment 1 Packet Page Number 24 of 185 F2 MEMORANDUM TO: City Council FROM: Charles Ahl, City Manager DATE: November 5, 2013 SUBJECT: Resolution for Appointment to Commissions a. Environmental & Natural Resources b. Planning Commission c. Parks & Recreation Commission Introduction The Planning Commission has 2 openings, one due to a resignation and one to fill a term that expires at the end of the year for a Commissioner that is not seeking re-appointment. The Environmental & Natural Resources Commission has one opening due to a term ending in September. Staff advertised for these positions and received 5 applications. The City Council interviewed the candidates on October 14 and October 28 and filled out ballots during the Workshop prior to the October 28th meeting. There was no consensus in the ballots to indicate a clear Council choice to fill the vacancies; although the Council indicated that all five candidates were good choices to serve on the Council’s advisory boards. A motion to table the action for appointment was approved to allow staff to determine a method to have all 5 candidates appointed. Background/Options The Planning Commission was created and is governed by City Code as an Advisory Body exclusively to advise the City Council [Section 2-246]. Section 2-248 provides that the Planning Commission shall have nine members. Similarly, the Environmental and Natural Resources Commission [ENRC], is governed through Section 2-311 and advises the Council with seven members. An appointment of all candidates would create a 10-member Planning Commission and 8- member ENRC. This would not be advisable, since the code would need to be revised prior to any appointment, and the longer term goal is to remain at a 9-member Planning Commission and a 7-member ENRC. In October and November 2012, the City Council approved the combination of the HRA and BEDC into the HEDC, as well considered the combination of the Planning Commission and Community Design Review Board, but that proposal was rejected. As part of the combination efforts, the City Council approved a temporary increase in the numbers of members on the Commissions, with a specific date to reduce the membership. Option 1: Planning Commission: • Appoint Yaya Diatta to the term expiring on 12/31/2016 • Appoint Rick Brandon to the term that expires on 12/31/2014 • Appoint Donn Lindstrom to a term as an Alternate, with said term to expire on 12/31/2014; to attend all meetings, but to vote only if a member of the Planning Commission is absent. Also, designate the Council’s intent that Donn Lindstrom would assume any vacant term for a member who resigns during 2014. Packet Page Number 25 of 185 F2 PAGE TWO COMMISSION APPOINTMENTS Environmental and Natural Resources Commission - Appoint Deborah Fideldy to a term that expires on 9/30/2016 - Appoint Jessica Fosberg to a term as an Alternate, with said term to expire on 9/30/2014, to attend all meetings, but to vote only if a member of the Environmental and Natural Resources Commission is absent and designate the Council’s intent that Jessica Fosberg would assume any vacant term for a member who resigns during 2014. Code Amendment: Direct staff to prepare an amendment to the Planning Commission and ENRC code with language such that: An alternate(s) may be appointed at the discretion of the council and serve as a voting member(s) in the event of an absent member(s). Alternates are expected to attend all meetings and abide by all expectations of a fully appointed member. In the event there is a vacancy of an appointed member an alternate may be appointed to complete the vacated term. Option 2: Planning Commission: • Appoint Yaya Diatta to the term expiring on 12/31/2016 • Appoint Rick Brandon and Donn Lindstrom to terms that expire on 12/31/2014 • Adopt the attached resolution that designates the Council’s intent to temporarily vary [granting a variance] from the City Code to have up to 10 members on the Planning Commission until December 31, 2014 or until a resignation and/or vacancy occurs at which point the Council would designate that Rick Brandon would assume any vacant term for a member who resigns during 2014. Environmental and Natural Resources Commission - Appoint Deborah Fideldy to a term that expires on 9/30/2016 - Appoint Jessica Fosberg to a term that expires on 9/30/2014 - Adopt the attached resolution that designates the Council’s intent to temporarily vary [granting a variance] from the City Code to have up to 8 members on the Environmental and Natural Resources Commission until September 30, 2014 or until a resignation and/or vacancy occurs at which point the Council would designate that Jessica Fosberg would assume any vacant term for a member who resigns during 2014. Option 3: Planning Commission: • Appoint Yaya Diatta to the term expiring on 12/31/2016. • Appoint Rick Brandon to a term that expires on 12/31/2014. • Donn Lindstrom would not be appointed, but would be encouraged to re-apply for future vacancies. Environmental and Natural Resources Commission - Appoint Deborah Fideldy to a term that expires on 9/30/2016 - Jessica Fosberg would not be appointed, but would be encouraged to re-apply for future vacancies. Packet Page Number 26 of 185 F2 PAGE THREE COMMISSION APPOINTMENTS Budget Impact None. Recommendation Staff recommends the City Council select one of three options available to consider appointment of Commissioners and then approve the attached resolution to appoint candidates to the commissions vacancies as indicated. Planning Commission - ___________________, term expires 12/31/2014 - ___________________, term expires 12/31/2016 Environmental & Natural Resources Commission - ___________________, term expires 9/30/2016 Attachments 1. Resolution for Appointment – Option 1 2. Resolution for Appointment – Option 2 3. Resolution for Appointment – Option 3 Packet Page Number 27 of 185 F2, Attachment 1 RESOLUTION NO. ______ [for Option 1] BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who have interviewed with the Maplewood City Council, to serve on the following commissions: Planning Commission: - Yaya Diatta, term expires on 12/31/2016 - Rick Brandon, term expires on 12/31/2014 - Donn Lindstrom as an Alternate, term to expire on 12/31/2014; to attend all meetings, but to vote only if a member of the Planning Commission is absent. Also, that Donn Lindstrom would assume any vacant term for a member who resigns during 2014. Environmental and Natural Resources Commission - Deborah Fideldy, term expires on 9/30/2016 - Jessica Fosberg, as an Alternate, term to expire on 9/30/2014; to attend all meetings, but to vote only if a member of the Environmental and Natural Resources Commission is absent and that Jessica Fosberg would assume any vacant term for a member who resigns during 2014. Code Amendment: Staff is hereby directed to prepare an amendment to the Planning Commission and ENRC code with language such that: An alternate(s) may be appointed at the discretion of the council and serve as a voting member(s) in the event of an absent member(s). Alternates are expected to attend all meetings and abide by all expectations of a fully appointed member. In the event there is a vacancy of an appointed member an alternate may be appointed to complete the vacated term. Packet Page Number 28 of 185 F2, Attachment 2 RESOLUTION NO. ______ [ALTERNATIVE-Option 2 ] BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who have interviewed with the Maplewood City Council, to serve on the following commissions: Planning Commission - Rick Brandon and Donn Lindstrom, terms expire 12/31/2014 - Yaya Diatta, term expires 12/31/2016 And designates the Council’s intent to vary from the City Code to have up to 10 members on the Planning Commission until December 31, 2014 or until a resignation and/or vacancy occurs at which point the Council would designate that Rick Brandon would assume any vacant term for a member who resigns during 2014. Environmental & Natural Resources Commission - Deborah Fideldy, term expires 9/30/2016 - Jessica Fosberg, term expires 9/30/2014 And designates the Council’s intent to vary from the City Code to have up to 8 members on the Environmental and Natural Resources Commission until September 30, 2014 or until a resignation and/or vacancy occurs at which point the Council would designate that Jessica Fosberg would assume any vacant term for a member who resigns during 2014. Packet Page Number 29 of 185 F2, Attachment 3 RESOLUTION NO. ______ [ALTERNATIVE – Option 3] BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who have interviewed with the Maplewood City Council, to serve on the following commissions: Planning Commission - Rick Brandon, term expire 12/31/2014 - Yaya Diatta, term expires 12/31/2016 Environmental & Natural Resources Commission - Deborah Fideldy, term expires 9/30/2016 Packet Page Number 30 of 185 F2, Supplemental Information MEMORANDUM TO: City Council FROM: Charles Ahl, City Manager DATE: November 13, 2013 SUBJECT: Resolution for Appointment to Commissions a. Environmental & Natural Resources b. Planning Commission c. Parks & Recreation Commission Introduction/Background On November 13, 2013, Mayor – Elect Nora Slawik has resigned her position on the Parks and Recreation Commission. This leaves one vacancy on the commission. On October 14, 2013 the City Council interviewed candidate Rick Brandon for a different vacancy on the Parks and Recreation Commission. However, there were more candidates than vacancies at the time and he was not appointed. Mr. Brandon then expressed interest in consideration for the Planning Commission, and is currently being considered for appointment to that commission during this meeting. Budget Impact None. Recommendation Due to the recent vacancy on the Parks & Recreation Commission created by Mayor-Elect Slawik’s resignation, staff recommends that the City Council appoint Rick Brandon to fulfill the remainder of the Parks & Recreation Commission term, which expires April 30, 2016. This appointment would then allow for the Council appoint the remaining candidates for the Planning Commission to the following terms: - Donn Lindstrom, term expires 12/31/2014 - Yaya Diatta, term expires 12/31/2016 Consideration of candidates to fill the vacancy on the Environmental & Natural Resources Commission is addressed in the original report from staff, which precedes this report. Attachments 1. Resolution for Appointment Packet Page Number 31 of 185 F2, Supplemental Attachment 1 RESOLUTION NO. ______ BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who have interviewed with the Maplewood City Council, to serve on the following commissions: Planning Commission: - Yaya Diatta, term expires on 12/31/2016 - Donn Lindstrom, term expires on 12/31/2014 Parks & Recreation Commission: - Rick Brandon, term expires on 4/30/2016 Environmental & Natural Resources Commission - ________________, term expires 9/30/2016 Packet Page Number 32 of 185 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-14-2013\Council Reports\Excel and Word Files\G1 AprClms - 10-25 and 11-01.xlsx TO:Chuck Ahl, City Manager FROM:Gayle Bauman, Finance Director DATE: SUBJECT:Approval of Claims 323,403.52$ Checks # 90935 thru # 90975 dated 10/15/13 thru 10/22/13 277,349.68$ Disbursements via debits to checking account dated 10/21/13 thru 10/25/13 1,086,482.21$ Checks # 90976 thru # 91025 dated 10/23/13 thru 10/29/13 381,987.44$ Disbursements via debits to checking account dated 10/28/13 thru 11/01/13 2,069,222.85$ Total Accounts Payable 512,649.08$ Payroll Checks and Direct Deposits dated 10/25/13 821.50$ Payroll Deduction check # 9989622 thru # 9989623 dated 10/25/13 513,470.58$ Total Payroll 2,582,693.43$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL MEMORANDUM November 14, 2013 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: G1 Packet Page Number 33 of 185 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-14-2013\Council Reports\Excel and Word Files\G1 AprClms - 10-25 and 11-01.xlsx Check Description Amount 90935 04222 2013 CHEVROLET IMPALA V#8715 14,934.25 90936 02728 PROJ 04-21 PROF SRVS THRU 08/31 6,203.64 90937 04943 REIMB FOR MILEAGE & PARKING 222.56 90938 01546 V-BALL SHIRTS LEAGUE CHAMPIONS 322.00 90939 01574 RECYCLE BASE FILL REPAIR 8/30 1,069.72 01574 BITUMINOUS PURCHASES~966.21 01574 BITUMINOUS PURCHASES~712.27 90940 01190 ELECTRIC UTILITY 1,127.09 90941 01798 CONTRACT DIESEL FUEL - OCT 9,491.10 90942 00001 D AMUNDSON EMPLOYEE ACCT CLOSED 152.35 90943 01830 SETUP FOR MOVIE EQUIP 551.17 90944 04602 TRAINING & PRIMARY ELECTION 161.88 90945 00207 ENGINE REPAIRS ON TRUCK 544 7,041.02 90946 00211 PROJ 11-15 PROF SRVS THRU 10/4 753.00 90947 00258 ESCROW RELEASE 982 FARRELL 1,500.00 00258 ESCROW RELEASE 986 FARRELL 1,500.00 00258 ESCROW RELEASE 989 FARRELL 1,500.00 00258 ESCROW RELEASE 990 FARRELL 1,500.00 90948 00309 TRAINING COURSE FEES - JON JAROSCH 125.00 90949 05215 SOCCER INSTRUCTION 2ND HALF FALL 600.00 90950 04311 K-9 KENNEL SETUP/TRAINING EQUIP 241.55 90951 00472 CONSULTING FEES 9/23 - 10/4 875.00 90952 05156 ESCROW RELEASE 1749 EDGEMONT 1,500.00 90953 04666 TRAINING & PRIMARY ELECTION 152.63 90954 00827 CLAIM DEDUCTIBLE C0024999 657.95 90955 00935 2013 FIRE AID 218,054.66 90956 00936 ANNUAL CITY CONTRIBUTION 2013 2,000.00 90957 05280 REIMB FOR SUPPLIES 10/4 10.95 90958 00001 REFUND C HERRMANN - TREE REBATE 139.82 90959 00001 REFUND M PHILLIPS - HP BENEFIT 100.00 90960 00001 REFUND B ROERS - INTRO BASKETBALL 57.00 90961 00001 REFUND T GUNDERSON - TREE REBATE 37.49 90962 00001 DNR REFUNDED D VANCE TITLE FEE 17.00 90963 00001 REFUND D JOSEPH - DAY TRIP 15.00 90964 04964 ACUPUNCTURE SESSIONS JUNE-SEPT 495.00 90965 00396 MARKED POLICE VEH LICENSE PLATES 60.00 90966 02008 PROJ 03-15 AGREEMENT PW2008-04 17,358.75 90967 01359 VEHICLE WASHES - SEPTEMBER 80.00 90968 03344 REIMB FOR INTERNET JAN-JULY 412.65 90969 01387 ADMIN FEE FOR STRESS TEST - OCT 100.00 90970 05225 BASE SLAB-MORELAND CT DRAINAGE 251.16 90971 01836 JOINT SEWER USE 2013 7,053.00 01836 JOINT SEWER USE 2013 2,827.00 01836 JOINT SEWER USE 2013 1,629.00 01836 RADIO SHOP SERVICES - SEPT 243.75 90972 03869 REIMB FOR RIFLE & ACCESSORIES 2,154.25 90973 05199 BALANCE OCT 12/13 PERFORMANCE MCC 535.00 90974 03493 VISUAL IMAGE - RUGG LEVY - AUG 325.00 03493 VISUAL IMAGE - RUGG LEVY - SEPT 325.00 90975 05279 PROJ 10-14 LANDSCAPING 15,261.65 10/22/2013 INTERNAL REVENUE SERVICE UNITED ST 10/22/2013 WARNER'S OUTDOOR SOLUTIONS 323,403.52 41 Checks in this report. 10/22/2013 SWANEE'S MUSIC INC. 10/22/2013 INTERNAL REVENUE SERVICE UNITED ST 10/22/2013 ST PAUL, CITY OF 10/22/2013 ST PAUL, CITY OF 10/22/2013 JOSEPH STEINER 10/22/2013 ROYAL CONCRETE PIPE, INC. 10/22/2013 ST PAUL, CITY OF 10/22/2013 ST PAUL, CITY OF 10/22/2013 REGAL AUTO WASH BILLING 10/22/2013 WILLIAM ROSSBACH 10/22/2013 DR. JAMES ROSSINI 10/22/2013 POINTS TO HEALTH LLC 10/22/2013 MN DEPT OF PUBLIC SAFETY 10/22/2013 RAMSEY COUNTY PUBLIC WORKS 10/22/2013 ONE TIME VENDOR 10/22/2013 ONE TIME VENDOR 10/22/2013 ONE TIME VENDOR 10/22/2013 ONE TIME VENDOR 10/22/2013 ONE TIME VENDOR 10/22/2013 ONE TIME VENDOR 10/22/2013 MAPLEWOOD FIRE FIGHTERS RELIEF 10/22/2013 MAPLEWOOD HISTORICAL SOCIETY 10/22/2013 SASHA MEYER 10/22/2013 KETTLER CONSTRUCTION INC. 10/22/2013 HAROLD KIRCHOFF 10/22/2013 L M C I T 10/22/2013 CORESTRONG FITNESS LLC 10/22/2013 JOSEPH DEMULLING 10/22/2013 MICHAEL A ERICSON 10/22/2013 CARDINAL HOMEBUILDERS INC 10/22/2013 CARDINAL HOMEBUILDERS INC 10/22/2013 COMMISSIONER OF TRANSPORTATION 10/22/2013 BRAUN INTERTEC CORP. 10/22/2013 CARDINAL HOMEBUILDERS INC 10/22/2013 CARDINAL HOMEBUILDERS INC 10/22/2013 ALPHA VIDEO & AUDIO INC 10/22/2013 ROBERT BERRY 10/22/2013 BOYER TRUCKS INC 10/22/2013 XCEL ENERGY 10/22/2013 YOCUM OIL CO. 10/18/2013 ONE TIME VENDOR 10/22/2013 T A SCHIFSKY & SONS, INC 10/22/2013 T A SCHIFSKY & SONS, INC 10/22/2013 KIMLEY-HORN & ASSOCIATES INC 10/22/2013 JOE RUEB 10/22/2013 SUBURBAN SPORTSWEAR Check Register City of Maplewood 10/17/2013 Date Vendor 10/15/2013 SYNERGY MOTOR CAR COMPANY 10/22/2013 T A SCHIFSKY & SONS, INC G1 Packet Page Number 34 of 185 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-14-2013\Council Reports\Excel and Word Files\G1 AprClms - 10-25 and 11- 01.xlsx Settlement Date Payee Description Amount 10/21/2013 MN State Treasurer Drivers License/Deputy Registrar 21,867.92 10/21/2013 MN Dept of Natural Resources DNR electronic licenses 735.00 10/21/2013 MN Dept of Revenue Fuel Tax 339.15 10/21/2013 MN Dept of Revenue Sales Tax 6,307.00 10/22/2013 MN State Treasurer Drivers License/Deputy Registrar 22,385.23 10/23/2013 MN State Treasurer Drivers License/Deputy Registrar 38,750.96 10/24/2013 MN State Treasurer Drivers License/Deputy Registrar 25,688.35 10/25/2013 MN State Treasurer Drivers License/Deputy Registrar 51,790.61 10/25/2013 MN Dept of Natural Resources DNR electronic licenses 576.00 10/25/2013 US Bank VISA One Card*Purchasing card items 75,615.28 10/25/2013 Optum Health DCRP & Flex plan payments 48.98 10/25/2013 ICMA (Vantagepointe)Deferred Compensation 4,137.50 10/25/2013 ING - State Plan Deferred Compensation 29,107.70 277,349.68 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1 Packet Page Number 35 of 185 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-14-2013\Council Reports\Excel and Word Files\G1 AprClms - 10-25 and 11-01.xlsx Transaction Date Posting Date Merchant Name Transaction Amount Name 10/15/2013 10/17/2013 UNIFORMS UNLIMITED INC.$109.62 PAUL BARTZ 10/09/2013 10/11/2013 MINNESOTA GOVERNMENT F $15.00 GAYLE BAUMAN 10/17/2013 10/18/2013 EB *2013 SPRINGSTED UP $125.00 GAYLE BAUMAN 10/11/2013 10/14/2013 OFFICE DEPOT #1090 $14.24 REGAN BEGGS 10/11/2013 10/14/2013 OFFICE DEPOT #1090 $110.77 REGAN BEGGS 10/11/2013 10/14/2013 OFFICE DEPOT #1090 $25.78 REGAN BEGGS 10/14/2013 10/16/2013 PAPER PLUS-ROS00108803 $120.00 REGAN BEGGS 10/14/2013 10/16/2013 PAPER PLUS-ROS00108803 $160.00 REGAN BEGGS 10/14/2013 10/16/2013 PAPER PLUS-ROS00108803 $994.00 REGAN BEGGS 10/14/2013 10/16/2013 PAPER PLUS-ROS00108803 $480.00 REGAN BEGGS 10/14/2013 10/16/2013 PAPER PLUS-ROS00108803 $758.80 REGAN BEGGS 10/14/2013 10/16/2013 PAPER PLUS-ROS00108803 $40.80 REGAN BEGGS 10/16/2013 10/18/2013 UNIFORMS UNLIMITED INC.$46.15 STANLEY BELDE 10/03/2013 10/07/2013 HIGH SPEED GEAR $219.48 BRIAN BIERDEMAN 10/03/2013 10/07/2013 RAVEN CONCEALMENT SYSTEMS $35.99 BRIAN BIERDEMAN 10/03/2013 10/07/2013 LC INDUSTRIES INC $25.94 BRIAN BIERDEMAN 10/03/2013 10/07/2013 AR 500 ARMOR $91.00 BRIAN BIERDEMAN 10/03/2013 10/07/2013 TACTIC TAILOR INC $29.44 BRIAN BIERDEMAN 10/04/2013 10/07/2013 MAXPEDITION COM $43.96 BRIAN BIERDEMAN 10/07/2013 10/08/2013 LA POLICE GEAR INC $161.49 BRIAN BIERDEMAN 10/06/2013 10/07/2013 MENARDS 3059 $35.69 OAKLEY BIESANZ 10/16/2013 10/17/2013 SUNTACTICS $173.89 OAKLEY BIESANZ 10/16/2013 10/17/2013 PAWFECTION $12.61 OAKLEY BIESANZ 10/16/2013 10/18/2013 VALU THRIFT STORE #106 $8.56 OAKLEY BIESANZ 10/09/2013 10/11/2013 MCDONALD'S F6493 $4.48 RON BOURQUIN 10/15/2013 10/16/2013 BATTERIES PLUS #31 $133.85 TROY BRINK 10/15/2013 10/16/2013 THE UPS STORE 2171 $13.29 TROY BRINK 10/15/2013 10/17/2013 JOHNSON PLASTICS $80.19 TROY BRINK 10/15/2013 10/17/2013 JOHNSON PLASTICS $9.55 TROY BRINK 10/04/2013 10/07/2013 JOHN DEERE LANDSCAPES530 $80.34 BRENT BUCKLEY 10/08/2013 10/09/2013 MOGREN LANDSCAPING $187.03 BRENT BUCKLEY 10/07/2013 10/09/2013 OFFICE DEPOT #1079 $22.75 SARAH BURLINGAME 10/07/2013 10/09/2013 OFFICE DEPOT #1090 $27.83 SARAH BURLINGAME 10/08/2013 10/10/2013 OFFICE DEPOT #1090 $11.09 SARAH BURLINGAME 10/11/2013 10/14/2013 FIRST SHRED $54.00 SARAH BURLINGAME 10/14/2013 10/15/2013 PANERA BREAD #1305 $119.93 SARAH BURLINGAME 10/16/2013 10/17/2013 I D WHOLESALERS $55.74 SARAH BURLINGAME 10/16/2013 10/17/2013 HEALTHSOURCE SOLUTIONS $170.00 SARAH BURLINGAME 10/09/2013 10/11/2013 BROWNELLS INC $278.61 DAN BUSACK 10/10/2013 10/11/2013 AMAZON.COM $245.00 DAN BUSACK 10/17/2013 10/18/2013 AMAZON.COM ($245.00)DAN BUSACK 10/07/2013 10/08/2013 MENARDS 3059 $31.55 JOHN CAPISTRANT 10/10/2013 10/14/2013 TAJ MAHAL - FRONT DESK $673.84 NICHOLAS CARVER 10/07/2013 10/08/2013 HENRIKSEN ACE HARDWARE $1.98 SCOTT CHRISTENSON 10/06/2013 10/07/2013 MIDAMERICA AUCTIONS INC $2,350.00 KERRY CROTTY 10/09/2013 10/10/2013 COMPUTECH INTERNATIONAL $784.40 KERRY CROTTY 10/15/2013 10/16/2013 TWIN CITIES TRANS & REC $2,062.66 KERRY CROTTY 10/08/2013 10/10/2013 THE HOME DEPOT 2810 $24.56 CHARLES DEAVER 10/09/2013 10/10/2013 MENARDS 3022 $28.78 CHARLES DEAVER 10/10/2013 10/11/2013 G&K SERVICES 182 $109.94 CHARLES DEAVER 10/08/2013 10/09/2013 HEJNY RENTAL INC $106.13 THOMAS DEBILZAN 10/09/2013 10/10/2013 MOGREN LANDSCAPING $383.79 THOMAS DEBILZAN 10/15/2013 10/17/2013 UNIFORMS UNLIMITED INC.$11.22 JOSEPH DEMULLING 10/08/2013 10/09/2013 MOBILE VISION $70.44 RICHARD DOBLAR G1 Packet Page Number 36 of 185 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-14-2013\Council Reports\Excel and Word Files\G1 AprClms - 10-25 and 11-01.xlsx 10/11/2013 10/14/2013 CMI INC MOTO $60.93 RICHARD DOBLAR 10/04/2013 10/07/2013 INDUSTRIAL-SURPLUS.COM LL $36.66 TOM DOUGLASS 10/07/2013 10/08/2013 NUCO2 01 OF 01 $233.97 TOM DOUGLASS 10/07/2013 10/08/2013 NUCO2 01 OF 01 $153.36 TOM DOUGLASS 10/07/2013 10/08/2013 NUCO2 01 OF 01 $214.59 TOM DOUGLASS 10/07/2013 10/08/2013 NUCO2 01 OF 01 $257.12 TOM DOUGLASS 10/07/2013 10/08/2013 NUCO2 01 OF 01 $289.55 TOM DOUGLASS 10/08/2013 10/09/2013 HENRIKSEN ACE HARDWARE $67.56 TOM DOUGLASS 10/08/2013 10/10/2013 THE HOME DEPOT 2801 $41.99 TOM DOUGLASS 10/08/2013 10/10/2013 WW GRAINGER $66.05 TOM DOUGLASS 10/09/2013 10/09/2013 SPORTSMITH $30.71 TOM DOUGLASS 10/11/2013 10/14/2013 HIRSHFIELDS CREDIT $177.82 TOM DOUGLASS 10/11/2013 10/14/2013 THE TRANE COMPANY $353.42 TOM DOUGLASS 10/14/2013 10/15/2013 TIERNEY BROTHERS INC $94.90 TOM DOUGLASS 10/07/2013 10/08/2013 U OF M BLOSYS/AG ENG OL $215.00 ANDREW ENGSTROM 10/07/2013 10/08/2013 ARM OF MINNESOTO $200.00 ANDREW ENGSTROM 10/04/2013 10/07/2013 OFFICE MAX $25.70 PAUL E EVERSON 10/03/2013 10/07/2013 THE TRANE COMPANY $465.50 LARRY FARR 10/03/2013 10/07/2013 THE HOME DEPOT 2801 $26.43 LARRY FARR 10/04/2013 10/08/2013 COMMERCIAL FURNITURE SERV $3,535.10 LARRY FARR 10/05/2013 10/07/2013 WM EZPAY $213.57 LARRY FARR 10/05/2013 10/07/2013 WM EZPAY $190.68 LARRY FARR 10/05/2013 10/07/2013 WM EZPAY $527.67 LARRY FARR 10/07/2013 10/08/2013 SQ *CHRIS MASTELL TRAILER $250.00 LARRY FARR 10/07/2013 10/09/2013 GRAZZINI BROTHERS AND COM $3,440.00 LARRY FARR 10/10/2013 10/11/2013 G&K SERVICES 182 $725.36 LARRY FARR 10/10/2013 10/11/2013 G&K SERVICES 182 $394.96 LARRY FARR 10/10/2013 10/14/2013 MIDWEST MECHANICAL SOLUTI $199.75 LARRY FARR 10/11/2013 10/14/2013 THE HOME DEPOT 2801 $10.61 LARRY FARR 10/14/2013 10/15/2013 TWIN CITY HARDWARE HADLEY $70.50 LARRY FARR 10/14/2013 10/16/2013 COMMERCIAL FURNIT00 OF 00 $2,479.02 LARRY FARR 10/16/2013 10/17/2013 CERTIFIED LABORATORIES $468.83 LARRY FARR 10/16/2013 10/17/2013 JCPENNEY 2864 $32.14 LARRY FARR 10/16/2013 10/17/2013 MENARDS 3022 $363.01 LARRY FARR 10/17/2013 10/18/2013 CINTAS 470 $86.96 LARRY FARR 10/10/2013 10/11/2013 ACT*RAM/SWANA CONF $190.00 SHANN FINWALL 10/04/2013 10/07/2013 DELTA AIR 0068226455635 $25.00 DAVID FISHER 10/04/2013 10/07/2013 TAJ MAHAL - FRONT DESK $716.64 DAVID FISHER 10/14/2013 10/15/2013 REPUBLIC SERVICES TRASH $493.52 DAVID FISHER 10/06/2013 10/07/2013 VZWRLSS*APOCC VISB $999.05 MYCHAL FOWLDS 10/11/2013 10/14/2013 METRO SALES INC $921.73 MYCHAL FOWLDS 10/14/2013 10/15/2013 TOSHIBA BUSINESS SOLUTION $666.88 MYCHAL FOWLDS 10/14/2013 10/15/2013 TOSHIBA BUSINESS SOLUTION $131.78 MYCHAL FOWLDS 10/14/2013 10/15/2013 TOSHIBA BUSINESS SOLUTION $3,034.65 MYCHAL FOWLDS 10/14/2013 10/15/2013 TOSHIBA BUSINESS SOLUTION $1,443.62 MYCHAL FOWLDS 10/14/2013 10/15/2013 TOSHIBA BUSINESS SOLUTION $1,082.08 MYCHAL FOWLDS 10/14/2013 10/15/2013 TOSHIBA BUSINESS SOLUTION $276.22 MYCHAL FOWLDS 10/14/2013 10/15/2013 TOSHIBA BUSINESS SOLUTION $1,020.96 MYCHAL FOWLDS 10/03/2013 10/07/2013 DATA Q DIRECT $228.00 NICK FRANZEN 10/05/2013 10/07/2013 DMI* DELL BUS ONLINE $642.72 NICK FRANZEN 10/05/2013 10/07/2013 IDU*INSIGHT PUBLIC SEC $892.67 NICK FRANZEN 10/07/2013 10/08/2013 HP DIRECT-PUBLICSECTOR $93.06 NICK FRANZEN 10/07/2013 10/08/2013 AMAZON.COM $7.99 NICK FRANZEN 10/07/2013 10/09/2013 DATA Q DIRECT $656.00 NICK FRANZEN 10/07/2013 10/16/2013 DATA Q DIRECT ($842.00)NICK FRANZEN 10/08/2013 10/09/2013 IDU*INSIGHT PUBLIC SEC ($506.16)NICK FRANZEN G1 Packet Page Number 37 of 185 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-14-2013\Council Reports\Excel and Word Files\G1 AprClms - 10-25 and 11-01.xlsx 10/08/2013 10/09/2013 I D WHOLESALERS $294.98 NICK FRANZEN 10/08/2013 10/09/2013 SHI CORP $130.70 NICK FRANZEN 10/09/2013 10/10/2013 WEBROOT SOFTWARE, INC.$53.54 NICK FRANZEN 10/10/2013 10/11/2013 IDU*INSIGHT PUBLIC SEC $354.46 NICK FRANZEN 10/11/2013 10/14/2013 IDU*INSIGHT PUBLIC SEC $64.02 NICK FRANZEN 10/14/2013 10/15/2013 BESTBUY.COM 00009944 $37.48 NICK FRANZEN 10/15/2013 10/16/2013 IDU*INSIGHT PUBLIC SEC $80.42 NICK FRANZEN 10/09/2013 10/10/2013 KNOWLAN'S MARKET #2 $6.92 CAROLE GERNES 10/09/2013 10/10/2013 MENARDS 3022 $9.88 CAROLE GERNES 10/09/2013 10/11/2013 DEGE GARDEN CENTER $20.24 CAROLE GERNES 10/05/2013 10/07/2013 THE HOME DEPOT 2801 $27.79 CLARENCE GERVAIS 10/05/2013 10/07/2013 SARPINOS PIZZERIA $89.67 CLARENCE GERVAIS 10/10/2013 10/14/2013 SARPINOS PIZZERIA $69.67 CLARENCE GERVAIS 10/11/2013 10/14/2013 INTERNATIONAL ASSOCIAT $209.00 CLARENCE GERVAIS 10/17/2013 10/18/2013 MACS RESTAURANT $30.00 CLARENCE GERVAIS 10/04/2013 10/07/2013 NIHCA $253.58 JEAN GLASS 10/09/2013 10/11/2013 HOLMESSTAMP $34.45 JEAN GLASS 10/09/2013 10/10/2013 PRAIRIE MOON $58.25 JAN GREW HAYMAN 10/07/2013 10/08/2013 VZWRLSS*APOCC VISN $107.15 KAREN GUILFOILE 10/14/2013 10/15/2013 GANDER MOUNTAIN $64.24 MARK HAAG 10/14/2013 10/16/2013 MILLS FLEET FARM #3,100 $138.15 MARK HAAG 10/16/2013 10/18/2013 SEARS ROEBUCK 1122 $169.79 MARK HAAG 10/03/2013 10/07/2013 THE HOME DEPOT 2801 $8.06 TAMARA HAYS 10/07/2013 10/09/2013 THE HOME DEPOT 2801 $196.49 TAMARA HAYS 10/15/2013 10/16/2013 HENRIKSEN ACE HARDWARE $46.58 TAMARA HAYS 10/04/2013 10/07/2013 DAVIS LOCK & SAFE $85.50 GARY HINNENKAMP 10/07/2013 10/08/2013 LTG POWER EQUIPMENT $283.26 GARY HINNENKAMP 10/07/2013 10/08/2013 DAVIS LOCK & SAFE $84.86 GARY HINNENKAMP 10/07/2013 10/08/2013 FASTENAL COMPANY01 $32.94 GARY HINNENKAMP 10/14/2013 10/16/2013 TESSMAN COMPANY SAINT PAU $846.45 GARY HINNENKAMP 10/04/2013 10/07/2013 KLBB RADIO $825.00 RON HORWATH 10/07/2013 10/09/2013 THE HOME DEPOT 2801 $29.20 RON HORWATH 10/14/2013 10/15/2013 SHERWIN WILLIAMS #3127 $53.12 RON HORWATH 10/16/2013 10/17/2013 BAKERS-SQUARE-REST #0670 $95.90 RON HORWATH 10/10/2013 10/11/2013 KNOWLAN'S MARKET #2 $15.73 ANN HUTCHINSON 10/14/2013 10/15/2013 DEGE GARDEN CENTER $44.97 ANN HUTCHINSON 10/14/2013 10/16/2013 DALCO ENTERPRISES, INC $381.40 DAVID JAHN 10/16/2013 10/17/2013 TARGET 00011858 $30.74 DAVID JAHN 10/08/2013 10/09/2013 U OF M CCE NONCREDIT $235.00 JON JAROSCH 10/08/2013 10/09/2013 U OF M BLOSYS/AG ENG OL $155.00 JON JAROSCH 10/14/2013 10/16/2013 ADVANCE AUTO PARTS #7152 $12.84 KEVIN JOHNSON 10/08/2013 10/10/2013 GRUBERS POWER EQUIPMENT $82.23 DON JONES 10/17/2013 10/18/2013 VL OAKDALE CONTRAC $18.10 DON JONES 10/07/2013 10/09/2013 A-1 LAUNDRY $24.51 NICHOLAS KREKELER 10/04/2013 10/07/2013 UNIFORMS UNLIMITED INC.($27.41)DAVID KVAM 10/04/2013 10/07/2013 DRI*WWW.ELEMENT5.INFO $535.63 DAVID KVAM 10/04/2013 10/07/2013 UNIFORMS UNLIMITED INC.$45.00 DAVID KVAM 10/07/2013 10/08/2013 THOMSON WEST*TCD $306.10 DAVID KVAM 10/14/2013 10/14/2013 COMCAST CABLE COMM $44.65 DAVID KVAM 10/16/2013 10/17/2013 THE GRAFIX SHOPPE $159.24 DAVID KVAM 10/10/2013 10/14/2013 SARPINOS PIZZERIA $110.78 MICHAEL LOCHEN 10/04/2013 10/07/2013 U OF M CCE NONCREDIT $265.00 STEVE LOVE 10/04/2013 10/07/2013 U OF M CCE NONCREDIT $235.00 STEVE LOVE 10/04/2013 10/07/2013 NIKE.COM ($80.00)JOHNNIE LU 10/17/2013 10/18/2013 NIKE.COM $65.00 JOHNNIE LU 10/07/2013 10/08/2013 OVERHEAD DOOR COMP $171.95 STEVE LUKIN G1 Packet Page Number 38 of 185 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-14-2013\Council Reports\Excel and Word Files\G1 AprClms - 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10-25 and 11- 01.xlsx CHECK #CHECK DATE EMPLOYEE NAME 10/25/13 JAGOE, CAROL 114.00 10/25/13 THOMALLA, CAROL 72.00 10/25/13 WEAVER, KRISTINE 2,412.23 10/25/13 CARLE, JEANETTE 114.00 10/25/13 PALANK, MARY 1,951.20 10/25/13 POWELL, PHILIP 2,999.29 10/25/13 CORCORAN, THERESA 1,946.59 10/25/13 KVAM, DAVID 4,304.38 10/25/13 MECHELKE, SHERRIE 1,167.95 10/25/13 MOY, PAMELA 1,592.73 10/25/13 SPANGLER, EDNA 1,179.77 10/25/13 LARSON, MICHELLE 1,910.60 10/25/13 SCHOENECKER, LEIGH 1,769.00 10/25/13 VITT, SANDRA 965.39 10/25/13 OSTER, ANDREA 1,953.51 10/25/13 RICHTER, CHARLENE 1,061.39 10/25/13 RUEB, JOSEPH 2,829.00 10/25/13 SINDT, ANDREA 2,240.22 10/25/13 JACKSON, MARY 2,176.92 10/25/13 KELSEY, CONNIE 2,653.11 10/25/13 GUILFOILE, KAREN 4,452.98 10/25/13 SCHMIDT, DEBORAH 3,096.67 10/25/13 ARNOLD, AJLA 1,746.84 10/25/13 BEGGS, REGAN 1,609.01 10/25/13 METRY, THOMAS 276.00 10/25/13 CHRISTENSON, SCOTT 2,246.67 10/25/13 FARR, LARRY 3,287.48 10/25/13 ANDERSON, CAROLE 1,186.68 10/25/13 DEBILZAN, JUDY 1,385.92 10/25/13 RAMEAUX, THERESE 3,301.09 10/25/13 BAUMAN, GAYLE 4,602.02 ROSSBACH, WILLIAM 494.44 10/25/13 COLEMAN, MELINDA 4,719.95 10/25/13 KANTRUD, HUGH 184.62 10/25/13 AHL, R. CHARLES 5,459.42 10/25/13 BURLINGAME, SARAH 2,200.51 10/25/13 JAHN, DAVID 1,906.31 10/25/13 CAVE, REBECCA 435.16 10/25/13 JUENEMANN, KATHLEEN 435.16 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD AMOUNT 10/25/13 CARDINAL, ROBERT 435.16 10/25/13 STRAUTMANIS, MARIS 80.00 10/25/13 VALLE, EDWARD 150.00 10/25/13 KOPPEN, MARVIN 435.16 10/25/13 G1 Packet Page Number 41 of 185 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-14-2013\Council Reports\Excel and Word Files\G1 AprClms - 10-25 and 11- 01.xlsx 10/25/13 XIONG, KAO 3,055.76 10/25/13 ANDERSON, BRIAN 434.52 10/25/13 THIENES, PAUL 3,979.65 10/25/13 WENZEL, JAY 3,243.11 10/25/13 SHORTREED, MICHAEL 4,183.06 10/25/13 STEINER, JOSEPH 2,887.16 10/25/13 REZNY, BRADLEY 4,780.22 10/25/13 RHUDE, MATTHEW 3,300.18 10/25/13 TAUZELL, BRIAN 2,900.64 10/25/13 THEISEN, PAUL 3,111.27 10/25/13 STRAND, ZACHARY 5.98 10/25/13 SYPNIEWSKI, WILLIAM 3,341.10 10/25/13 MCCARTY, GLEN 3,165.98 10/25/13 METRY, ALESIA 3,111.27 10/25/13 MARINO, JASON 3,561.70 10/25/13 MARTIN, JERROLD 3,320.23 10/25/13 OLSON, JULIE 3,007.30 10/25/13 PARKER, JAMES 2,799.34 10/25/13 MICHELETTI, BRIAN 1,965.67 10/25/13 NYE, MICHAEL 3,416.66 10/25/13 KREKELER, NICHOLAS 919.60 10/25/13 KROLL, BRETT 3,049.07 10/25/13 KALKA, THOMAS 401.93 10/25/13 KONG, TOMMY 3,215.39 10/25/13 LU, JOHNNIE 3,243.11 10/25/13 LYNCH, KATHERINE 3,042.84 10/25/13 LANGNER, SCOTT 167.59 10/25/13 LANGNER, TODD 3,111.27 10/25/13 FRITZE, DEREK 2,782.37 10/25/13 GABRIEL, ANTHONY 3,544.60 10/25/13 ERICKSON, VIRGINIA 3,253.95 10/25/13 FORSYTHE, MARCUS 2,535.87 10/25/13 HIEBERT, STEVEN 3,584.75 10/25/13 JOHNSON, KEVIN 5,006.85 10/25/13 HAWKINSON JR, TIMOTHY 2,953.83 10/25/13 HER, PHENG 2,887.16 10/25/13 BUSACK, DANIEL 3,818.41 10/25/13 CARNES, JOHN 2,239.22 10/25/13 BENJAMIN, MARKESE 2,878.35 10/25/13 BIERDEMAN, BRIAN 4,107.32 10/25/13 DOBLAR, RICHARD 4,095.31 10/25/13 DUGAS, MICHAEL 5,510.33 10/25/13 CROTTY, KERRY 3,684.00 10/25/13 DEMULLING, JOSEPH 3,259.49 10/25/13 THOMFORDE, FAITH 1,608.99 10/25/13 ABEL, CLINT 2,947.13 10/25/13 SCHNELL, PAUL 4,745.37 10/25/13 SVENDSEN, JOANNE 2,201.56 10/25/13 BARTZ, PAUL 4,431.99 10/25/13 BELDE, STANLEY 3,330.68 10/25/13 ALDRIDGE, MARK 3,203.46 10/25/13 BAKKE, LONN 3,171.44 G1 Packet Page Number 42 of 185 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-14-2013\Council Reports\Excel and Word Files\G1 AprClms - 10-25 and 11- 01.xlsx 10/25/13 RANK, NATHAN 801.72 10/25/13 RANK, PAUL 832.32 10/25/13 POWERS, KENNETH 397.80 10/25/13 RAINEY, JAMES 991.44 10/25/13 RODRIGUEZ, ROBERTO 810.90 10/25/13 SEDLACEK, JEFFREY 3,796.10 10/25/13 RICE, CHRISTOPHER 1,356.60 10/25/13 RIEKEN, NICHOLAS 367.20 10/25/13 OLSON, JAMES 3,483.26 10/25/13 OPHEIM, JOHN 474.81 10/25/13 NOVAK, JEROME 3,278.83 10/25/13 NOWICKI, PAUL 501.84 10/25/13 PETERSON, MARK 806.82 10/25/13 PETERSON, ROBERT 3,905.14 10/25/13 PACHECO, ALPHONSE 379.44 10/25/13 PARROW, JOSHUA 195.84 10/25/13 MILLER, NICHOLAS 746.64 10/25/13 MONDOR, MICHAEL 3,500.59 10/25/13 LOCHEN, MICHAEL 310.08 10/25/13 MILLER, LADD 856.80 10/25/13 NEILY, STEVEN 434.52 10/25/13 NIELSEN, KENNETH 685.44 10/25/13 MONSON, PETER 651.78 10/25/13 MORGAN, JEFFERY 444.23 10/25/13 KARRAS, JAMIE 740.52 10/25/13 KELLOGG, JOHNATHAN 281.52 10/25/13 JONES, JONATHAN 146.88 10/25/13 KANE, ROBERT 785.40 10/25/13 KUBAT, ERIC 3,544.68 10/25/13 LINDER, TIMOTHY 3,893.47 10/25/13 KERSKA, JOSEPH 758.88 10/25/13 KONDER, RONALD 771.12 10/25/13 HALE, JOSEPH 271.32 10/25/13 HALWEG, JODI 2,852.30 10/25/13 EVERSON, PAUL 3,101.10 10/25/13 HAGEN, MICHAEL 697.68 10/25/13 IMM, TRACY 330.48 10/25/13 JANSEN, CHAD 208.08 10/25/13 HAWTHORNE, ROCHELLE 3,200.64 10/25/13 HUTCHINSON, JAMES 642.60 10/25/13 COREY, ROBERT 330.48 10/25/13 CRAWFORD - JR, RAYMOND 2,341.68 10/25/13 CAPISTRANT, JACOB 250.92 10/25/13 CAPISTRANT, JOHN 649.74 10/25/13 DAWSON, RICHARD 3,221.96 10/25/13 EATON, PAUL 660.96 10/25/13 CRUMMY, CHARLES 183.60 10/25/13 DABRUZZI, THOMAS 2,569.92 10/25/13 BAUMAN, ANDREW 3,575.49 10/25/13 BOURQUIN, RON 228.48 10/25/13 BAHL, DAVID 364.14 10/25/13 BASSETT, BRENT 287.64 G1 Packet Page Number 43 of 185 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-14-2013\Council Reports\Excel and Word Files\G1 AprClms - 10-25 and 11- 01.xlsx 10/25/13 MARTIN, MICHAEL 2,882.59 10/25/13 BRASH, JASON 2,569.79 10/25/13 EKSTRAND, THOMAS 3,906.16 10/25/13 FINWALL, SHANN 3,306.59 10/25/13 SOUTTER, CHRISTINE 191.25 10/25/13 WACHAL, KAREN 955.30 10/25/13 HAYMAN, JANET 1,426.93 10/25/13 HUTCHINSON, ANN 2,709.28 10/25/13 THOMPSON, DEBRA 111.70 10/25/13 YOUNG, TAMELA 2,104.19 10/25/13 GAYNOR, VIRGINIA 3,317.22 10/25/13 KROLL, LISA 1,946.59 10/25/13 NAUGHTON, JOHN 2,326.94 10/25/13 NORDQUIST, RICHARD 2,200.09 10/25/13 HAYS, TAMARA 1,652.19 10/25/13 HINNENKAMP, GARY 2,370.40 10/25/13 DEAVER, CHARLES 803.00 10/25/13 GERNES, CAROLE 544.00 10/25/13 PURVES, JUSTIN 1,579.39 10/25/13 BIESANZ, OAKLEY 1,643.83 10/25/13 THOMPSON, MICHAEL 4,531.67 10/25/13 ZIEMAN, SCOTT 352.00 10/25/13 LINDBLOM, RANDAL 2,883.49 10/25/13 LOVE, STEVEN 3,665.82 10/25/13 BUTTWEILER, TYLER 847.00 10/25/13 HAMRE, MILES 1,616.80 10/25/13 JANASZAK, MEGHAN 1,608.99 10/25/13 KONEWKO, DUWAYNE 4,512.71 10/25/13 TEVLIN, TODD 2,217.79 10/25/13 BURLINGAME, NATHAN 2,172.00 10/25/13 RUIZ, RICARDO 1,652.19 10/25/13 RUNNING, ROBERT 2,412.19 10/25/13 JAROSCH, JONATHAN 2,995.39 10/25/13 KREGER, JASON 3,367.87 10/25/13 DUCHARME, JOHN 2,804.00 10/25/13 ENGSTROM, ANDREW 2,745.83 10/25/13 DEBILZAN, THOMAS 2,197.79 10/25/13 EDGE, DOUGLAS 2,177.40 10/25/13 BRINK, TROY 2,412.19 10/25/13 BUCKLEY, BRENT 2,185.39 10/25/13 NAGEL, BRYAN 3,630.80 10/25/13 OSWALD, ERICK 2,530.19 10/25/13 JONES, DONALD 2,207.79 10/25/13 MEISSNER, BRENT 2,114.59 10/25/13 WHITE, JOEL 538.56 10/25/13 GERVAIS-JR, CLARENCE 4,075.48 10/25/13 STREFF, MICHAEL 3,164.88 10/25/13 SVENDSEN, RONALD 3,300.16 10/25/13 CORTESI, LUANNE 1,528.17 10/25/13 KNUTSON, LOIS 2,223.39 10/25/13 LUKIN, STEVEN 4,721.04 10/25/13 ZWIEG, SUSAN 1,773.93 G1 Packet Page Number 44 of 185 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-14-2013\Council Reports\Excel and Word Files\G1 AprClms - 10-25 and 11- 01.xlsx 10/25/13 BUTLER, ANGELA 126.00 10/25/13 CRANDALL, KRISTA 536.50 10/25/13 BESTER, MICHAEL 149.50 10/25/13 BUCKLEY, BRITTANY 338.25 10/25/13 DUNN, RYAN 1,178.84 10/25/13 ERICKSON-CLARK, CAROL 37.12 10/25/13 DEMPSEY, BETH 88.37 10/25/13 DRECHSEL, HEIDI 27.48 10/25/13 AICHELE, MEGAN 158.50 10/25/13 ANDERSON, ALYSSA 41.62 10/25/13 STAHLMANN, ELLEN 85.00 10/25/13 VUE, LOR PAO 204.38 10/25/13 BAUDE, SARAH 50.88 10/25/13 BERGLUND, ERIK 170.38 10/25/13 ANDERSON, JOSHUA 474.18 10/25/13 BAUDE, JANE 25.55 10/25/13 HOFMEISTER, TIMOTHY 484.83 10/25/13 KELLEY, CAITLIN 854.31 10/25/13 HAUBLE, AMANDA 136.00 10/25/13 HOFMEISTER, MARY 1,145.23 10/25/13 PELOQUIN, PENNYE 635.10 10/25/13 ST SAUVER, CRAIG 127.50 10/25/13 KULHANEK-DIONNE, ANN 488.50 10/25/13 MEYER, SASHA 1,781.07 10/25/13 ORE, JORDAN 1,652.19 10/25/13 SCHULTZ, SCOTT 3,418.81 10/25/13 ZILLEY, MATTHEW 42.00 10/25/13 HAAG, MARK 2,423.24 10/25/13 EVANS, CHRISTINE 1,489.32 10/25/13 GLASS, JEAN 2,173.21 10/25/13 WILBER, JEFFREY 1,579.39 10/25/13 AKEY, SHELLEY 212.75 10/25/13 PETERSON, MADELINE 130.00 10/25/13 ROBBINS, AUDRA 3,242.05 10/25/13 LARSON, TRISTA 84.00 10/25/13 LIVELY, BRANDON 42.00 10/25/13 TAYLOR, JAMES 2,941.39 10/25/13 VUKICH, CANDACE 108.75 10/25/13 ROBBINS, CAMDEN 294.50 10/25/13 SHERWOOD, CHRISTIAN 385.00 10/25/13 BERGER, STEPHANIE 413.25 10/25/13 BJORK, BRANDON 412.50 10/25/13 ACEITUNO, FELIPE 53.00 10/25/13 BARTZ, BAYLEE 65.00 10/25/13 LAMB, JONATHON 30.00 10/25/13 LARSON, KATELYN 49.50 10/25/13 BRENEMAN, NEIL 2,435.05 10/25/13 LAMB, JIM 30.00 10/25/13 SWAN, DAVID 2,829.79 10/25/13 WELLENS, MOLLY 1,766.24 10/25/13 CARVER, NICHOLAS 3,317.22 10/25/13 FISHER, DAVID 3,884.68 G1 Packet Page Number 45 of 185 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-14-2013\Council Reports\Excel and Word Files\G1 AprClms - 10-25 and 11- 01.xlsx 10/25/13 DOUGLASS, TOM 1,853.00 10/25/13 LOONEY, RAYJEANIA 208.00 10/25/13 CRAWFORD, SHAWN 480.00 10/25/13 CUSICK, JESSICA 267.75 10/25/13 WHITE, DANICA 22.05 10/25/13 YUNKER, JOSEPH 213.00 10/25/13 TUPY, MARCUS 95.00 10/25/13 WARNER, CAROLYN 184.80 10/25/13 RANGEL, SAMANTHA 186.00 10/25/13 WISTL, MOLLY 435.13 10/25/13 BOSLEY, CAROL 137.25 10/25/13 LANGER, CHELSEA 150.89 10/25/13 SMITH, CASEY 203.78 10/25/13 SMITH, JEROME 256.00 10/25/13 SCHREINER, MARK 102.20 10/25/13 SMITH, ANN 179.81 10/25/13 TREPANIER, TODD 287.50 10/25/13 TUPY, HEIDE 45.80 10/25/13 SMITLEY, SHARON 284.92 10/25/13 SYME, LAUREN 51.44 10/25/13 RAU, COLE 137.76 10/25/13 RESENDIZ, LORI 2,425.96 10/25/13 PROESCH, ANDY 910.67 10/25/13 RANEY, COURTNEY 850.00 10/25/13 SCHERER, KATHLENE 75.00 10/25/13 SCHREIER, ROSEMARIE 333.75 10/25/13 RICHTER, DANIEL 113.40 10/25/13 ROLLERSON, TERRANCE 60.00 10/25/13 MEDD, KELLY 9.75 10/25/13 MUSKAT, JULIE 170.00 10/25/13 LAMSON, ELIANA 36.00 10/25/13 MCCOMAS, LEAH 183.75 10/25/13 OHS, CYNTHIA 92.00 10/25/13 POVLITZKI, MARINA 104.50 10/25/13 NADEAU, TAYLOR 112.20 10/25/13 NITZ, CARA 448.00 10/25/13 HORWATH, RONALD 2,800.97 10/25/13 HUNTLEY, NATALIE 82.50 10/25/13 HEINRICH, SHEILA 331.19 10/25/13 HOLMBERG, LADONNA 344.27 10/25/13 KOZDROJ, GABRIELLA 100.00 10/25/13 LAMEYER, BRENT 32.63 10/25/13 JOHNSON, BARBARA 463.55 10/25/13 KOHLER, ROCHELLE 55.50 10/25/13 FONTAINE, KIM 657.28 10/25/13 GRAY, SOPHIE 21.59 10/25/13 ERICSON, RACHEL 60.46 10/25/13 FLORES, LUIS 72.00 10/25/13 HANSEN, HANNAH 386.63 10/25/13 HASSAN, KIANA 103.25 10/25/13 GRUENHAGEN, LINDA 266.70 10/25/13 HAGSTROM, EMILY 142.50 G1 Packet Page Number 46 of 185 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-14-2013\Council Reports\Excel and Word Files\G1 AprClms - 10-25 and 11- 01.xlsx 9989606 9989607 9989608 9989609 9989610 9989611 9989612 9989613 9989614 9989615 9989616 9989617 9989618 9989619 9989620 9989621 10/25/13 FOWLDS, MYCHAL 3,911.11 10/25/13 WOEHRLE, MATTHEW 2,898.76 10/25/13 BERGO, CHAD 2,768.75 10/25/13 FRANZEN, NICHOLAS 2,817.49 10/25/13 REILLY, MICHAEL 1,981.79 10/25/13 STEFFEN, MICHAEL 76.50 10/25/13 NESVACIL, BRENNAN 120.00 10/25/13 PRINS, KELLY 1,800.20 10/25/13 SWANSON, CHRIS 1,564.19 10/25/13 PRIEM, STEVEN 2,472.89 10/25/13 THOMPSON, BENJAMIN 425.00 10/25/13 COUNTRYMAN, BRENDA 128.00 10/25/13 MALONEY, SHAUNA 299.00 10/25/13 MCCLENNON, MATTHEW 216.00 10/25/13 LOONEY, RAYNIA 168.00 10/25/13 MAIDMENT, COLIN 265.00 10/25/13 BOEHM, BRIAN 62.00 10/25/13 COLLOVA, MATT 75.00 10/25/13 HACKETT, ASHLEY 65.00 10/25/13 MEISSNER, MICHAEL 102.00 10/25/13 O'BRIEN, PATRICIA 68.00 10/25/13 RYDEL, MICHAEL 42.00 10/25/13 KOSTECKI, JAKOB 30.00 10/25/13 MASON, KYLE 33.00 10/25/13 MCMAHON, ALLISON 104.00 10/25/13 WALES, ABIGAIL 298.59 512,649.08 10/25/13 SMITH, CORTNEY 131.75 10/25/13 AMUNDSON, DANIKA 139.50 10/25/13 CORCORAN, JOSHUA 145.14 10/25/13 SWIECH, TAYLOR 65.00 10/25/13 WESTEMEIER, EMILY 104.00 10/25/13 ADAMS, DAVID 2,132.12 G1 Packet Page Number 47 of 185 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-14-2013\Council Reports\Excel and Word Files\G1 AprClms - 10-25 and 11-01.xlsx Check Description Amount 90976 02464 FUNDS FOR ATMS 10,000.00 90977 02464 FUNDS FOR ATMS 10,000.00 90978 00111 PATROL HOURS 10/6 - 10/20 1,400.00 90979 05028 CITY HALL SOLAR SYSTEM LEASE-OCT 397.00 05028 MCC SOLAR SYSTEM LEASE - OCT 369.00 90980 00526 PROJ 09-08 HWY 36/ENGLISH PMT#12 490,429.04 90981 00585 NET BILLABLE TICKETS - SEPT 788.80 90982 04206 ATTORNEY SRVS FEES/RENT - NOV 15,433.33 90983 02728 PROJ 12-14 PROF SRVS THRU 09/30 33,482.15 02728 PROJ 09-08 PROF SRVS THRU 09/30 17,974.92 90984 04060 CMC RESCUE STROBE LIGHT 40.89 90985 00985 WASTEWATER - NOVEMBER 217,290.63 90986 04316 AUTO PAWN SYSTEM - SEPTEMBER 713.70 90987 01085 MONTHLY PREMIUM - NOVEMBER 3,073.35 90988 02696 INSTALL CONDUIT/ WIRE SPEED DISPLAY 545.22 90989 01202 MAPLEWOOD MONTHLY - OCT 7,474.25 90990 01337 MULCH FOR PARKS DEPT 480.94 90991 01497 CONTINUING DISCLOSURE REPORT 2012 2,000.00 90992 04252 PLOW ASSEMBLY FOR UNIT 532 4,854.26 90993 01190 ELECTRIC & GAS UTILITY 6,275.41 01190 ELECTRIC & GAS UTILITY 3,968.31 01190 ELECTRIC & GAS UTILITY 3,167.13 01190 ELECTRIC & GAS UTILITY 227.73 01190 FIRE SIRENS 56.51 90994 01047 ROLL GOODS FOR SIGN FABRICATION 2,666.00 90995 05026 TENNIS INSTRUCTION FALL SESSION 385.00 90996 04047 SOUND & LIGHTING MCC PERFORMANCES 708.00 00230 RED REC-ROCK FOR BALL FIELD MAINT 701.21 ttachments 03874 INVESTIGATIONS AREA FURNITURE 39,257.52 90999 04345 APPRAISAL REPORT CENTURY FIRE ST 1,500.00 91000 00382 DOOR LOCK KEYING PDEPP1/1A 8,861.01 91001 02743 SECURITY OFFICER FOR MCC OCT 19 245.00 91002 00420 VEHICLE CLEANING & DETAILING 128.24 91003 03784 SOFTWARE MAINT ARCVIEW & GIS SERVER 4,848.32 91004 00472 CONSULTING FEES 10/7 - 10/18 1,250.00 91005 04834 DRAIN BASIN - MORELAND CT DRAINAGE 1,037.40 91006 04898 VIDEO SHOOT - RAINBARREL INSTALL 45.00 91007 00644 MONTHLY PREMIUM - NOVEMBER 12,379.54 91008 02506 LIGHT REPAIR HAZELWOOD/GOODRICH 2,514.85 91009 04152 CHARITABLE GAMBLING 520.00 91010 00857 MEMBERSHIP DUES MCSC 1,240.00 00857 REGIONAL MEETING - CHUCK AHL 40.00 00857 REGIONAL MEETING - BOB CARDINAL 40.00 91011 03818 MONTHLY PREMIUM - NOVEMBER 152,910.58 91012 00983 LEASE PMT 09/15 - 10/15 484.14 91013 01089 QTR UNEMPLOYMENT - 3RD QTR 7,164.00 91014 01933 COPIES OF SUPPLEMENT PAGES ECT 4,353.17 91015 01175 MONTHLY UTILITIES - SEPTEMBER 4,076.07 01175 FIBER OPTIC ACCESS CHARGE - OCT 1,068.75 91016 00001 REIMB G LONETTI - TURF RESTORATION 756.89 91017 00001 CHARITABLE GAMBLING-NORTHERN LIGHTS 400.00 91018 00001 K ALWIN - PD CASE #12--00730 374.00 91019 00001 REFUND D BARK - JUST GO SPORTS 42.00 91020 00001 REFUND M KOZLOWSKI - CRAFT SHOW 15.00 91021 05153 VOICE NOTIFICATION DISPATCH 774.00 91022 01418 CONCESSIONS 251.66 01418 C-BARS - COMMITTEE APPRECIATION 94.48 91023 01836 LOCATES-STREET LIGHT/POLE REPAIR 2,221.97 01836 AC ASPHALT 138.08 91024 01578 ICE MELT - PARKS DEPT & CITY CAMPUS 2,147.76 91025 03685 CHARITABLE GAMBLING 400.0010/29/2013 TUBMAN 1,086,482.21 50 Checks in this report. 10/29/2013 SAM'S CLUB DIRECT 10/29/2013 SAM'S CLUB DIRECT 10/29/2013 ST PAUL, CITY OF 10/29/2013 ST PAUL, CITY OF 10/29/2013 T R F SUPPLY CO. 10/29/2013 ONE TIME VENDOR 10/29/2013 ONE TIME VENDOR 10/29/2013 MUNICIPAL CODE CORP 10/29/2013 CITY OF NORTH ST PAUL 10/29/2013 CITY OF NORTH ST PAUL 10/29/2013 ONE TIME VENDOR 10/29/2013 ONE TIME VENDOR 10/29/2013 ONE TIME VENDOR 10/29/2013 PENGUIN MANAGEMENT, INC. 10/29/2013 MEDICA 10/29/2013 METRO SALES INC 10/29/2013 MN UC FUND 10/29/2013 LEAGUE OF MINNESOTA CITIES 10/29/2013 LEAGUE OF MINNESOTA CITIES 10/29/2013 LEAGUE OF MINNESOTA CITIES 10/29/2013 HEALTHPARTNERS 10/29/2013 HUNT ELECTRIC CORP 10/29/2013 ISD 622 COMMUNITY EDUCATION 10/29/2013 MICHAEL A ERICSON 10/29/2013 FERGUSON WATERWORKS #2516 10/29/2013 JULIE A GILBERTSON 10/29/2013 RICHARD DOBLAR 10/29/2013 DOWNTOWNER DETAIL CENTER 10/29/2013 ENVIRONMENTAL SYS RES INST INC 10/29/2013 COMMERCIAL FURNITURE SERVICES 10/29/2013 DAHLEN, DWYER & FOLEY INC. 10/29/2013 DAVIS LOCK & SAFE 10/29/2013 ADVANTAGE SPORTS LLC 10/29/2013 ASHLAND PRODUCTIONS 10/29/2013 BRYAN ROCK PRODUCTS, INC. 10/29/2013 XCEL ENERGY 10/29/2013 XCEL ENERGY 10/29/2013 3M 10/29/2013 XCEL ENERGY 10/29/2013 XCEL ENERGY 10/29/2013 XCEL ENERGY 10/29/2013 RAMSEY COUNTY-PROP REC & REV 10/29/2013 SPRINGSTED INC 10/29/2013 TOWMASTER TRUCK EQUIP. INC. 10/29/2013 MN LIFE INSURANCE 10/29/2013 MUSKA ELECTRIC CO 10/29/2013 NYSTROM PUBLISHING CO INC 10/29/2013 MES - MIDAM 10/29/2013 METROPOLITAN COUNCIL 10/29/2013 CITY OF MINNEAPOLIS RECEIVABLES 10/29/2013 H A KANTRUD 10/29/2013 KIMLEY-HORN & ASSOCIATES INC 10/29/2013 KIMLEY-HORN & ASSOCIATES INC 10/29/2013 ENERGY ALTERNATIVES SOLAR, LLC 10/29/2013 FOREST LAKE CONTRACTING INC 10/29/2013 GOPHER STATE ONE-CALL 10/23/2013 US BANK 10/29/2013 ANIMAL CONTROL SERVICES 10/29/2013 ENERGY ALTERNATIVES SOLAR, LLC Check Register City of Maplewood 10/25/2013 Date Vendor 10/23/2013 US BANK G1 Packet Page Number 48 of 185 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-14-2013\Council Reports\Excel and Word Files\G1 AprClms - 10-25 and 11- 01.xlsx Settlement Date Payee Description Amount 10/28/2013 MN State Treasurer Drivers License/Deputy Registrar 21,996.60 10/28/2013 MN Dept of Revenue Fuel Tax 25.00 10/28/2013 U.S. Treasurer Federal Payroll Tax 98,772.37 10/28/2013 P.E.R.A.P.E.R.A.88,526.22 10/29/2013 MN State Treasurer Drivers License/Deputy Registrar 42,183.52 10/29/2013 MidAmerica - ING HRA Flex plan 12,806.13 10/29/2013 Labor Unions Union Dues 3,665.52 10/29/2013 MN State Treasurer State Payroll Tax 20,339.71 10/30/2013 MN State Treasurer Drivers License/Deputy Registrar 24,475.29 10/30/2013 US Bank Bank fees 103.19 10/31/2013 MN State Treasurer Drivers License/Deputy Registrar 41,286.50 11/1/2013 MN State Treasurer Drivers License/Deputy Registrar 25,942.80 11/1/2013 MN Dept of Natural Resources DNR electronic licenses 922.25 11/1/2013 US Bank Merchant Services Credit Card Billing fee 76.96 11/1/2013 Optum Health DCRP & Flex plan payments 865.38 381,987.44 CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1 Packet Page Number 49 of 185 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Gayle Bauman, Finance Director DATE: November 5, 2013 SUBJECT: Approval of Resolution Certifying Special Assessments for Unpaid Ambulance Bills Introduction Annually the City levies special assessments for unpaid ambulance bills on property within Ramsey County. During the past 12 months, notifications were made to individuals that had unpaid ambulance bills. The notices indicated that the balance due for ambulance services along with 10% interest would be added to their 2014 property taxes if payment was not made within 30 days. A few payments were received in response to these notifications. The remaining unpaid bills in the amount of $16,067.76 plus 10% interest of $1,606.77 should be certified as special assessments. Budget Impact This process assists with the collection of past due amounts. Recommendation It is recommended that the attached resolution be adopted to certify $17,674.53 of unpaid ambulance bills for collection with 2014 property taxes which includes interest at the rate of ten percent on the total amount for one year. Attachments Attachment 1: Resolution P:\COUNCIL FILES\AGENDAS\2013\111 certify ambulance CONSENT.doc G2 Packet Page Number 50 of 185 RESOLUTION NO. RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following ambulance bills totaling $17,674.53 for collection with the taxes of said property owner for the year 2013, collectible in 2014, which included interest at the rate of ten percent (10%) on the total amount for one year. G2, Attachment 1 Packet Page Number 51 of 185 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Gayle Bauman, Finance Director DATE: November 5, 2013 SUBJECT: Approval of Resolution Certifying Special Assessments for Unpaid Miscellaneous Charges Introduction Annually the City levies special assessments for unpaid miscellaneous charges on property within Ramsey County. These miscellaneous charges include items such as false alarms, lawn mowing and other code enforcement issues. During the past 12 months, letters were sent to individuals that had unpaid bills. The letters indicated that the balance due for the services along with 10% interest would be added to their 2014 property taxes if payment was not made within 30 days. A few payments were received in response to these letters. The remaining unpaid bills in the amount of $21,474.89 plus 10% interest of $2,147.45 should be certified as special assessments. Budget Impact This process assists with the collection of past due amounts. Recommendation It is recommended that the attached resolution be adopted to certify $23,622.34 of unpaid miscellaneous charges for collection with 2014 property taxes which includes interest at the rate of ten percent on the total amount for one year. Attachments Attachment 1: Resolution P:\COUNCIL FILES\AGENDAS\2013\111 certify miscellaneous CONSENT.doc G3 Packet Page Number 52 of 185 RESOLUTION NO. RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following miscellaneous charges totaling $23,622.34 for collection with the taxes of said property owner for the year 2013, collectible in 2014, which included interest at the rate of ten percent (10%) on the total amount for one year. G3, Attachment 1 Packet Page Number 53 of 185 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Gayle Bauman, Finance Director DATE: November 5, 2013 SUBJECT: Approval of Resolution Certifying Special Assessments for Unpaid Trash Bills Introduction Beginning this year, the City will levy special assessments for unpaid trash bills on property within Ramsey County. The accounts affected are those that have amounts due that are at least 6 months old. 266 notices were sent to individuals that had unpaid bills. The notices indicated that the balance due for the services along with 10% interest would be added to their 2014 property taxes if payment was not made within 30 days. A few payments were received in response to these notices. The remaining unpaid bills in the amount of $41,519.92 plus 10% interest of $4,152.26 should be certified as special assessments. Budget Impact This process assists with the collection of past due amounts. Recommendation It is recommended that the attached resolution be adopted to certify $45,672.18 of unpaid trash bills for collection with 2014 property taxes which includes interest at the rate of ten percent on the total amount for one year. Attachments Attachment 1: Resolution P:\COUNCIL FILES\AGENDAS\2013\111 certify trash CONSENT.doc G4 Packet Page Number 54 of 185 RESOLUTION NO. RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following trash bills totaling $45,672.18 for collection with the taxes of said property owner for the year 2013, collectible in 2014, which included interest at the rate of ten percent (10%) on the total amount for one year. G4, Attachment 1 Packet Page Number 55 of 185 S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\11-14-2013\Council Reports\Excel and Word Files\G5 close TIF funds CONSENT.docx MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Gayle Bauman, Finance Director DATE: November 5, 2013 SUBJECT: Approve 2013 Budget Adjustments and Transfers to Close TIF Funds Introduction Financial transfers and budget adjustments are needed to close two funds for TIF projects that were decertified in 2012 (TIF Economic Development District No. 1-5, Schroeder Milk and TIF Housing District No. 1-9, Gethsemane Senior Housing Project). There is a small balance remaining in the TIF 1-5 fund due to the fact the Administrative Charges came in lower than originally budgeted. There is a deficit in the TIF 1-9 fund because the district never moved forward and TIF revenues were never collected. Based on the TIF pooling rules, we are proposing to use part of the balance in TIF 1-5 to take care of the deficit in TIF 1-9 and move the rest of it to TIF Housing District 1-2, where additional shortages are still anticipated. Transfers are recommended as follows: (1) A transfer of $1,008.44 from fund 426 (TIF 1-5) to fund 438 (TIF 1-9), (2) A transfer of $10,448.98 from fund 426 (TIF 1-5) to fund 414 (TIF 1-2). Budget Impact There is no financial impact to the City as the proposal is to transfer money between funds. Recommendation It is recommended that the Council authorize the transfers noted above and direct the Finance Director to make the appropriate budget adjustments. G5 Packet Page Number 56 of 185 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Gayle Bauman, Finance Director DATE: November 5, 2013 SUBJECT: Approval of Resolution Adopting Ambulance Rates for 2014 Introduction Staff is asking the City Council to consider this request to approve a 3% increase in ambulance rates for 2014. Background Ambulance rates have been increased over the past several years, most notably with a 21% increase for 2008. The Medicare law that became effective in 2002 has resulted in decreasing collection rates from 65.3% to less than 50%. A property tax subsidy was established in 2012 to help cover the cost of Medicare runs and alleviate the deficit in this fund. The Medicar e law limits reimbursements as follows (an increase of 0.8% from 2012 to 2013): 2012 2013 Basic life support $ 352.96 $355.79 Advanced life support 1 419.13 422.50 Advanced life support 2 606.64 611.51 Charge per mile 7.03 7.09 The City’s established rates for 2013 and proposed for 2014 are as follows: 2013 2014 Non-transport $ 618.00 $637.00 Basic life support 1,634.00 $1,683.00 Advanced life support 1 2,148.00 $2,212.00 Advanced life support 2 2,369.00 $2,440.00 Charge per mile 21.20 $21.84 Budget Impact The additional fees charged to users of the service are needed to support budgeted City expenditures. Recommendation Staff recommends approval of the attached resolution authorizing the above rates for 2014. Attachments Attachment 1: Resolution Adoption of the 2014 Ambulance Rates G6 Packet Page Number 57 of 185 RESOLUTION ADOPTION OF THE 2014 AMBULANCE RATES WHEREAS, the City of Maplewood has established ambulance rates, and WHEREAS, city staff has reviewed the ambulance rates. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The updated ambulance rates with a 3% increase shall become effective beginning January 1, 2014, with rates set as follows: Non-transport $637.00 Basic life support $1,683.00 Advanced life support 1 $2,212.00 Advanced life support 2 $2,440.00 Charge per mile $21.84 2. The updated ambulance rates are approved for all related ambulance runs received on or after January 1, 2014. 3. The rates shown will be reviewed by staff on an annual basis with recommendations for revisions brought to the city council for consideration. G6, Attachment 1 Packet Page Number 58 of 185 G7 MEMORANDUM TO: Charles Ahl, City Manager FROM: Mychal Fowlds, IT Director DATE: November 5, 2013 SUBJECT: Approval of Additional Office Furniture for Police Department Expansion Project Introduction The City Council has approved Police Department Expansion phases 1, 1A and 2. The majority of the construction in each of those phases was put out for bid and awarded to the low bidder. Certain items were not part of the bid package. As these items arise staff will present them to the City Council for approval. Background Phase 1 and 1A of the Police Department Expansion Project predominately involves moving Community Development and Parks and Recreation from City Hall to 1902 County Road B East. Phase 2 then involves moving the Investigations division of the Police Department in to the space vacated by Community Development. In doing so staff has needs for the item shown below. This item consists of many smaller invoices that we’re grouping together for approval as shown below. This item is considered to be outside the scope of the construction bid but is certainly part of the Police Department Expansion Project. Commercial Furniture Systems (CFS) – Office furniture purchases and installation for Phases 1, 1A and 2 utilizing US Communities pricing not to exceed $27,750. Budget Impact The item listed above has been planned for and will be funded from the Police Department Expansion Project fund. Recommendation It is recommended that approval be given to proceed with the Police Department Expansion Project item listed above. Attachments 1. CFS Invoices Packet Page Number 59 of 185 G7, Attachment 1 Packet Page Number 60 of 185 G7, Attachment 1 Packet Page Number 61 of 185 G7, Attachment 1 Packet Page Number 62 of 185 G7, Attachment 1 Packet Page Number 63 of 185 G7, Attachment 1 Packet Page Number 64 of 185 G7, Attachment 1 Packet Page Number 65 of 185 G7, Attachment 1 Packet Page Number 66 of 185 G7, Attachment 1 Packet Page Number 67 of 185 G7, Attachment 1 Packet Page Number 68 of 185 G7, Attachment 1 Packet Page Number 69 of 185 G7, Attachment 1 Packet Page Number 70 of 185 G7, Attachment 1 Packet Page Number 71 of 185 G7, Attachment 1 Packet Page Number 72 of 185 G7, Attachment 1 Packet Page Number 73 of 185 G7, Attachment 1 Packet Page Number 74 of 185 G7, Attachment 1 Packet Page Number 75 of 185 G7, Attachment 1 Packet Page Number 76 of 185 G7, Attachment 1 Packet Page Number 77 of 185 G7, Attachment 1 Packet Page Number 78 of 185 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Nick Carver, Assistant Building Official DATE: October 28, 2013 SUBJECT: Approval of Summary Ordinance for the Maplewood Green Building Program Ordinance Introduction The City Council adopted the Maplewood Green Building Program Ordinance on September 23, 2013. The ordinance goes into effect upon publication. According to state law, the City Council may direct that a summary of an ordinance be published rather than the entire ordinance text. The Green Building ordinance contains four pages of text, tables, and five pages of memorandum of understanding discussion which would be costly to publish. As such, staff is recommending the City Council authorize a summary ordinance for publication. Background State statute requires that summary ordinances give an accurate synopsis of the essential elements of the ordinance. Staff proposes the following language for the summary ordinance: Ordinance No. 933 An Ordinance to the Maplewood Municipal Code Regarding Green Building program On September 23, 2013, the Maplewood City Council adopted a Green building ordinance to assist with building sustainability and durability. Following is a summary of the new ordinance: 1. It is the goal of the City of Maplewood to provide green building program provisions consistent with the scope of a green construction code. This green building program is intended to safeguard the environment, public health, safety and general welfare through the establishment of requirements to reduce the negative impacts and increase the positive impacts of the built environment on the natural environment and building occupants. The green building program is not intended to abridge or supersede safety, health or environmental requirements under other applicable codes or ordinances. 2. This ordinance applies to the regulations of “green building” within the City of Maplewood, Ramsey County, Minnesota. This ordinance focuses on residential, G8 Packet Page Number 79 of 185 commercial and industrial buildings in the City of Maplewood. This ordinance applies to City of Maplewood owned and financed buildings as determined by the City Manager and approved by the City Council. Other buildings within the City of Maplewood are NOT subject to the code provisions of this ordinance unless the building owner or representative accepts these provisions as a volunteer commitment. The City of Maplewood shall establish an incentive plan for private property choosing the voluntary commitment. 3. The base documents used are the ICC 700-2008 National Green Building Standards and the 2012 International Green Construction Code, with amendments. Budget Impact Limited Recommendation Adopt the above-mentioned Green Building ordinance summary publication. Once approved by the City Council, staff will publish the summary ordinance in the city’s official newspaper. Attachments 1. Green Building Summary Ordinance G8 Packet Page Number 80 of 185 Ordinance No. 933 An Ordinance to the Maplewood Municipal Code Regarding Green Building program On September 23, 2013, the Maplewood City Council adopted a Green building ordinance to assist with building sustainability and durability. Following is a summary of the new ordinance: 1. It is the goal of the City of Maplewood to provide green building program provisions consistent with the scope of a green construction code. This green building program is intended to safeguard the environment, public health, safety and general welfare through the establishment of requirements to reduce the negative impacts and increase the positive impacts of the built environment on the natural environment and building occupants. The green building program is not intended to abridge or supersede safety, health or environmental requirements under other applicable codes or ordinances. 2. This ordinance applies to the regulations of “green building” within the City of Maplewood, Ramsey County, Minnesota. This ordinance focuses on residential, commercial and industrial buildings in the City of Maplewood. This ordinance applies to City of Maplewood owned and financed buildings as determined by the City Manager and approved by the City Council. Other buildings within the City of Maplewood are NOT subject to the code provisions of this ordinance unless the building owner or representative accepts these provisions as a volunteer commitment. The City of Maplewood shall establish an incentive plan for private property choosing the voluntary commitment. 3. The base documents used are the ICC 700-2008 National Green Building Standards and the 2012 International Green Construction Code, with amendments. The Maplewood Green Building Program Ordinance goes into effect after publication. An official copy of the Green Building Ordinance is on file in the office of the Maplewood City Clerk, 1830 County Road B East, Maplewood, MN. Questions regarding this ordinance should be directed to Nick Carver, Assistant Building Official at (651) 249- 2321 or nick.carver@ci.maplewood.mn.us G8, Attachment 1 Packet Page Number 81 of 185 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Chris Swanson, Environmental Technician Shann Finwall, Environmental Planner DATE: November 8, 2013 SUBJECT: Approval of Summary of the City of Maplewood’s First Annual Fall Clean Up Campaign Introduction Maplewood took a new approach to City-wide bulky item collection this fall with its first annual Fall Clean Up Campaign. The Campaign was held the second and third weeks in October (Oct. 7 – 11 and Oct. 14 – 18) and included half-price bulky item curbside collection by the City’s contracted trash hauler, Allied Waste/Republic Services. The Campaign also included an educational component with articles featuring reducing, reusing, and recycling published in the fall edition of Seasons. The event was a success with 312 properties participating, which exceeds participation rates of previous spring and fall clean up events. Background Following is the number of residents/properties that participated in the Fall Clean Up Campaign and the breakdown of materials collected. Attendance and # of Items Collected Year 2011 2012 2012 Spring Fall Spring Fall Spring Fall Clean Up Campaign Attendance (# of vehicles and pickups) 276 289 260 266 252 312 pickups Garbage/MSW (tons) 9.64 tons 13.76 tons 12.5 tons 5.94 tons 11.31 tons 25.4 tons Demo/Construction (tons) 12.06 tons 12.56 tons 31.19 tons 28.75 tons 7.83 tons N/A Appliances (#) 83 64 74 64 115 71 Tires (# at event) 17 23 32 17 18 20 G9 Packet Page Number 82 of 185 Attendance and # of Items Collected Year 2011 2012 2013 Spring Fall Spring Fall Spring Fall Clean Up Campaign Tires (# from illegal dumping and city vehicles) 202 297 182 192 152 172 Electronic Waste (lbs and #) 12,007 lbs 10,608 lbs 12,398 lbs 6,287 lbs 14,695 lbs 64 screens, 12 misc. electronics Mattresses (#) 60 61 41 65 79 80 2014 Clean Up Events The Spring 2014 Clean Up event is scheduled for April 26, 2014, at Aldrich Arena and will allow residents to dispose or recycle their bulky items at the Aldrich Arena facility. The second annual Fall Clean Up Campaign is tentatively scheduled for two weeks in October 2014 and will allow residents to schedule curbside pickup of bulky items at a reduced rate. Budget Impact Since 2010 the City has subsidized approximately 60 percent of the disposal cost associated with Spring and Fall Clean Up events (an average of $9,000 per event). During the 2013 Fall Clean Up Campaign, Allied Waste/Republic Services discounted bulky item collection as an incentive to residents as part of their trash hauling contract with the City. The only City costs associated with the Fall Clean Up Campaign was the distribution of educational materials included in the City’s environmental newsletter, Seasons. Recommendation No action required. G9 Packet Page Number 83 of 185 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Tom Ekstrand, Senior Planner DATE: November 1, 2013 SUBJECT: Approval of Planned Unit Development Review for the Metro Transit Park and Ride Parking Ramp, 1793 Beam Avenue Introduction The conditional use permit (CUP) for the Metro Transit Park and Ride Parking Ramp planned unit development (PUD) is due for review. This PUD allowed Metro Transit, a division of the Metropolitan Council, to build a three-level (a ground-floor level and two above-ground levels), 1,000-space parking ramp at the park and ride site located west of Sears at 1793 Beam Avenue. Background September 27, 2010: The city council approved the PUD for this project. The council also approved a front setback reduction for the proposed parking ramp of 15 feet from the Southlawn Drive right-of-way and a reduction in parking stall widths from 9 ½ feet to 8 ½ feet. Refer to the attached conditions of approval. January 11, 2011: The community design review board approved the project design plans and a comprehensive sign plan. January 23, 2012: The city council reviewed this permit and stated that construction must begin within two years of the granting of this approval. Work must commence by September 27, 2012. Discussion The applicant has completed the construction and landscaping at the parking ramp site. Staff recommends no further review of this permit unless the applicant proposes a change or a problem arises. Budget Impact None. G10 Packet Page Number 84 of 185 Recommendation Review the conditional use permit for the Metro Transit Park and Ride facility only if the applicant proposes a change or if a problem arises. Attachments 1. Location/Zoning Map 2. Site Plan 3. City Council Conditions of approval dated September 27, 2010 p:sec2N\Park and Ride PUD Review 10 13 te G10 Packet Page Number 85 of 185 G10, Attachment 1 Packet Page Number 86 of 185 G10, Attachment 2 Packet Page Number 87 of 185 G10, Attachment 3 Packet Page Number 88 of 185 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Tom Ekstrand, Senior Planner DATE: November 1, 2013 SUBJECT: Approval of Conditional Use Permit Review for Walser Automotive Used Car Sales and Vehicle Repair, 2590 Maplewood Drive Introduction On September 27, 2010, the city council granted a conditional use permit (CUP) to allow used car sales and auto repair at the former Mitsubishi dealership located at 2590 Maplewood Drive. Before this approval the site was used for “new and used” car sales which the city code permitted. “Used” car sales by itself, along with auto repair, required approval of this CUP. Background City Zoning Code Requirements Section 44-512(5) requires a CUP for the sale and leasing of “used” motor vehicles. Such used auto sales must also be at least 350 feet away from property that the city is planning for residential use. Section 44-512(8) requires a CUP for maintenance garages. Discussion There have been no problems or complaints associated with this used car sales and auto repair business. Staff recommends an indefinite approval. This CUP should only be brought back before the city council if the property owner proposes an expansion or change to the business, or if a problem arises. Budget Impact None. G11 Packet Page Number 89 of 185 Recommendation Review the conditional use permit for used car sales and auto repair at 2590 Maplewood Drive only if the property owner proposes a change or expansion of these businesses or if a problem arises. Attachments 1. Location/Zoning Map 2. Site Plan 3. CUP Conditions dated September 27, 2010 p:sec9\Walser Used Car Sales CUP Review 10 13 te G11 Packet Page Number 90 of 185 G11, Attachment 1 Packet Page Number 91 of 185 G11, Attachment 2 Packet Page Number 92 of 185 G11, Attachment 3 Packet Page Number 93 of 185 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Tom Ekstrand, Senior Planner DATE: November 1, 2013 SUBJECT: Approval of Conditional Use Permit Review for the Ramsey County Family Service Center, 2001 Van Dyke Street Introduction On February 28, 2011 the city council approved a conditional use permit (CUP) revision for the Ramsey County Family Service Center to increase their housing capacity from 55 to 65 persons. There was space within the building to accommodate ten more people so no physical expansion of the building was needed. Background On January 25, 1999, the city council approved a land use plan amendment from P (parks) to G (government facility), a CUP and design plans for this facility. Following that original approval, there were subsequent annual reviews of the CUP until the city council waived future reviews on October 14, 2002. Discussion There have not been any problems that have resulted from this expansion to 65 persons. Staff recommends no further reviews of this CUP unless the applicant proposes a change to the facility. Budget Impact None. Recommendation Review the conditional use permit for the Ramsey County Family Services Center again only if the property owner proposes a change or if a problem arises. G12 Packet Page Number 94 of 185 Attachments 1. Location Map 2. Ramsey County Family Service Center Campus Map 3. CUP Conditions dated February 28, 2011 p:sec14\family service center cup review 10 13 te G12 Packet Page Number 95 of 185 G12, Attachment 1 Packet Page Number 96 of 185 G12, Attachment 2 Packet Page Number 97 of 185 G12, Attachment 3 Packet Page Number 98 of 185 G12, Attachment 3 Packet Page Number 99 of 185 G13 MEMORANDUM TO: Charles Ahl, City Manager FROM: Karen Guilfoile, Citizen Services Director Regan Beggs, Business License Specialist DATE: October 29, 2013 SUBJECT: Approval of a Motor Fuel Station License for Arnie’s Market, 1690 McKnight Rd N, Suite A Introduction Arnold Kubei, on behalf of Kubei Holding Group, Inc, DBA “Arnie’s Market” has submitted an application for a Motor Fuel Station license; the business will be located at 1690 McKnight Rd N, within the Hillside Shopping Center. The application has met the review of the Maplewood City Planner and Fire Marshal and awaits Council approval before being issued. Background Kubei Holding Group, DBA “Arnie’s Market” is a new business, having been filed with the Office of the Secretary of State on September 24, 2013. The location for which this license is being applied, 1690 McKnight Rd N, Suite A, currently operates as a Motor Fuel Station under the ownership of Samarani, Inc, DBA “Maddie’s Market”. Budget Impact None Recommendation It is recommended that Council approve the Motor Fuel Station license for Arnie’s Market, 1690 McKnight Rd N, Suite A. . Packet Page Number 100 of 185 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Michael Thompson, Public Works Director / City Engineer DATE: November 5, 2013 SUBJECT: Approval of 3M Land Donation, Easements, and Revised Developer Agreement, Projects 12-14 and 12-15 Introduction The council will consider approving the land donation agreement on which the new Fire Station 1 and Police Substation (City Project 12-14) will be built, accepting easements to allow a private road to become public, in addition to approving a revised developer agreement with 3M which relates to Developer Project 12-15. Discussion The City Attorney and 3M’s legal counsel have reviewed and made final edits to the items being considered for approval (Land Donation, 3M Easements, and Revised Developer Agreement). The documents and agreement are consistent with the negotiated terms. All approval items are 3M related except for the executed easement that Wells Fargo dedicated to the City for purposes of turning the private road into public. This is attached for informational purposes so there is an understanding of how this easement relates to the 3M easements. At a future date when the two 3M easements and single Wells Fargo easement are filed with the County, the city will accept ownership and maintenance. Budget Impact There is no budget impact. Recommendation It is recommended that the council approve the 3M Land Donation, Easements, and Revised Developer Agreement related to Projects 12-14 and 12-15. Attachments 1) 3M Land Donation Agreement 2) 3M Easements (2) 3) Copy of Executed Wells Fargo Easement for Informational Purposes (Adjacent to 3M Easements) 4) Revised 3M Developer Agreement (Research and Development Facility) G14 Packet Page Number 101 of 185 1 LAND DONATION AGREEMENT THIS LAND DONATION AGREEMENT (the “Agreement”) is hereby made and entered into this ___ day of _______________, 2013, by and between 3M Company, a Delaware corporation (“Donor”) and the City of Maplewood, a municipal corporation (“Donee”). Donor and Donee shall be referred to as the “Parties,” where appropriate. WHEREAS, Donor is the owner of the real estate described on Exhibit A attached hereto and incorporated herein by reference (the “Real Estate”); and WHEREAS, Donor desires to donate the Real Estate to Donee , and Donee desires to accept same. NOW, THEREFORE, in consideration of the mutual promises contained herein the parties hereto do agree as follows: 1. Donor hereby agrees to donate, and Donee hereby agrees to accept, the Real Estate pursuant to the terms hereof. 2. Donor has requested a professional appraisal of the Real Property by Paul Bakken, a qualified appraiser (the “Appraisal”). Upon completion of the Appraisal and review and acceptance of same by the Parties, the Parties agree to execute an amendment to this Agreement attaching the Appraisal as an exhibit and further agree that the appraised value reflected therein shall be accurate. 3. The Real Estate will be transferred by Donor to Donee by Deed of Gift (the “Deed”)(see Exhibit B attached hereto) at a closing as soon as practical following the execution of this Agreement and following satisfaction of the contingencies set forth hereinafter (the “Closing”). Any real estate taxes and special assessments, starting from the date of the Closing, levied against the Real Estate will become the responsibility of the Donee, upon acceptance of the Deed. Upon acceptance of the Deed by Donee, the Donee will execute, and deliver to Donor, the IRS Form 8283, acknowledging the donation of the Real Estate to the Donee for the Appraised Value (see Exhibit C attached hereto). If the Appraisal has not yet been completed at the time of G14, Attachment 1 Packet Page Number 102 of 185 2 acceptance of the Deed by Donee, Donee agrees to deliver Form IRS Form 8283 as soon as practicable once the Appraisal has been delivered. 4. Donor represents that it is not a foreign person, as described in the Foreign Investment in Real Property Tax Act. Except for the foregoing representation, Donor makes no representation or warranty with respect to the Real Estate, the suitability of the Real Estate for Donee’s intended purposes, nor with respect to any other aspect of this transaction, and the Donee agrees that it is relying solely upon its own investigations to determine such suitability. The Donee agrees that it will accept the Real Estate in its “as is” condition. 5. Closing shall occur at the Minneapolis office of First American Title, or at such other place as shall be mutually agreed upon by the parties. Donee shall be responsible for all closing costs. IN WITNESS WEREOF, the Donee and Donor have caused this Agreement to be duly executed on the day and year first above written. DATE:_______________________ Donor: 3M COMPANY, a Delaware corporation. ____________________________ By: H.W. Gjersdal, Jr. Its: Vice President of Real Estate DATE:_______________________ Donee: CITY OF MAPLEWOOD, a municipal corporation. ____________________________ By: _________________ Its:_______________ G14, Attachment 1 Packet Page Number 103 of 185 3 EXHIBIT A LEGAL DESCRIPTION The west 437.85 feet of Tract B, Registered Land Survey No. 524, on file and of record in the Office of the Registrar of Titles, Ramsey County, Minnesota; and All that part of the Northwest Quarter of the Northwest Quarter of Section 36, Township 29 North, Range 22 West, Ramsey County, Minnesota described as follows: Beginning at the southwest corner of said Registered Land Survey No. 524, thence North 89 degrees 09 minutes 58 seconds East, bearings orientated to the Ramsey County Coordinate System NAD 83, along the south line of Tract B of said Registered Land Survey No. 524, a distance of 437.86 feet to the southeast corner of said west 437.85 feet of said Tract B; thence South 34 degrees 33 minutes 40 seconds West, a distance of 292.96 feet; thence South 89 degrees 11 minutes 41 seconds West, a distance of 270.00 feet, more or less, to its intersection with the west line of said Northwest Quarter of the Northwest Quarter; thence North 00 degrees 23 minutes 48 seconds West, along the west line of said Northwest Quarter of the Northwest Quarter, a distance of 238.69 feet, more or less, to the point of beginning. G14, Attachment 1 Packet Page Number 104 of 185 4 EXHIBIT B FORM DEED OF GIFT DEED OF GIFT THIS DEED OF GIFT AND CONVEYANCE , made this ___ day of _______, 2013, between 3M COMPANY, a Delaware corporation (formerly known as Minnesota Mining and Manufacturing Company)(“3M”), and the CITY OF MAPLEWOOD, a Minnesota municipal corporation (the “City of Maplewood”). WITNESSETH That 3M does hereby give, grant and convey unto the CITY OF MAPLEWOOD, its successors and assigns, Forever, all that tract and parcel of land lying and being in the County of Ramsey, State of Minnesota, described as follows: The west 437.85 feet of Tract B, Registered Land Survey No. 524, on file and of record in the Office of the Registrar of Titles, Ramsey County, Minnesota; and All that part of the Northwest Quarter of the Northwest Quarter of Section 36, Township 29 North, Range 22 West, Ramsey County, Minnesota described as follows: Beginning at the southwest corner of said Registered Land Survey No. 524, thence North 89 degrees 09 minutes 58 seconds East, bearings orientated to the Ramsey County Coordinate System NAD 83, along the south line of Tract B of said Registered Land Survey No. 524, a distance of 437.86 feet to the southeast corner of said west 437.85 feet of said Tract B; thence South 34 degrees 33 minutes 40 seconds West, a distance of 292.96 feet; thence South 89 degrees 11 minutes 41 seconds West, a distance of 270.00 feet, more or less, to its intersection with the west line of said Northwest Quarter of the Northwest Quarter; thence North 00 degrees 23 minutes 48 seconds West, along the west G14, Attachment 1 Packet Page Number 105 of 185 5 line of said Northwest Quarter of the Northwest Quarter, a distance of 238.69 feet, more or less, to the point of beginning. (the “Property”). The Property is Torrens property and contains 3.23 acres, more or less, and is subject to easements of record. TO HAVE AND TO HOLD THE SAME as a fee simple defeasible during the time that, until, and only so long as, the Property is used primarily for a municipal fire station and/or any other municipal public safety purpose, including any public roads necessary for access to said Property; but should the Property at any time cease to be used primarily for a municipal fire station and/or any other municipal public safety purpose, this Property shall without further action by 3M , revert to 3M and all interest, right and title of the CITY OF MAPLEWOOD in the Property shall forthwith cease and determine. TO HAVE AND TO HOLD THE SAME, together with all the heriditaments and appurtenances belonging thereto. 3M hereby covenants with the CITY OF MAPLEWOOD, its successors and assigns, that it is the fee simple owner of the Property and it has good right to sell and convey same in the manner and form set forth herein. 3M certifies that it does not know of any wells on the Property. (Signature page to follow) G14, Attachment 1 Packet Page Number 106 of 185 6 Grantor: 3M COMPANY __________________________________ By: H.W. Gjersdal, Jr. Its: Vice President of Real Estate STATE OF MINNESOTA ) COUNTY OF RAMSEY ) This instrument was acknowledged before me on _______________, 2013 by H.W. Gjersdal, Jr., the Vice President of Real Estate for 3M Company, a Delaware corporation, Grantor herein. (Notary Stamp) ___________________________________ (signature of notarial officer) Title:__________________________ My commission expires:__________ THIS INSTRUMENT WAS DRAFTED BY: TAX STATEMENT SHOULD BE SENT TO: Anna. C. Zanko, Esq. City of Maplewood 3M Company 1830 County Road B G14, Attachment 1 Packet Page Number 107 of 185 7 Real Estate Department, Building 224-05-N-40 Maplewood, MN 55109 St. Paul, MN 55144-1000 EXHIBIT C IRS FORM 8283 G14, Attachment 1 Packet Page Number 108 of 185 City Project 12-14 Property Recorded as: X Torrens □ Abstract EASEMENT THIS INDENTURE, made this_________day of________________, 2013, by 3M Company, a Delaware corporation, of Ramsey County, Minnesota, Grantor, and the City of Maplewood, Minnesota, Ramsey County, a Minnesota municipal corporation, Grantee. Grantor hereby conveys and grants to the Grantee, its successors, and assigns a perpetual easement for roadway, sidewalk, trail, utility, and drainage purposes in, over, under, and across the following described property in Ramsey County, Minnesota: Property Description: From Certificate No. 275581: That part of the Northwest Quarter of the Northwest Quarter of Section 36, Township 29, Range 22, lying South of the North 785 feet thereof AND the Southwest Quarter of the Northwest Quarter of Section 36, Township 29, Range 22 From Certificate No. 375585: Tract B, Registered Land Survey No. 524 PIN 362922240002 Permanent Street and Utility Easement: Which easement shall include the perpetual right of said Grantee to freely enter upon, over, across, through and under the real estate designated as the Permanent Street and Utility Easement as described below and depicted by drawing on Easement Acquisition Exhibit “A” and at any time the Grantee may see fit, for the purpose of constructing, reconstructing, operating, maintaining, and/or repairing said Street and Utility appurtenances; including but not limited to boulevards, sidewalks, trails, pipes, signage, utility structures, excavations, embankments, equipment, and any other items related to street, drainage, and utility functions. Grantor shall dedicate the easement at no cost to the Grantee. Grantee agrees to assume ownership and maintenance responsibilities for the existing Street and Utility appurtenances within the Permanent Street and Utility Easement. Grantor further agrees not to place any permanent structure upon said perpetual easement or do anything that will materially interfere with the operation or maintenance of said perpetual easement, without first securing the written approval of said Grantee; such consent not to be unreasonably withheld. Grantee acknowledges and agrees that Grantor has made no representations or warranties, express or implied, regarding: (i) the physical condition of the easement area; or (ii) the suitability of the easement area for the purposes contemplated by Grantee. Grantee further acknowledges and agrees that: (a) Grantee is experienced in land acquisition and development; (b) that Grantee has conducted all necessary and appropriate inspections of the easement area; and (c) that Grantee accepts the easement areas in “AS-IS,” “WHERE-IS,” and “WITH ALL FAULTS” condition, and without any warranty, expressed or implied, of any sort from Grantor. Permanent Street and Utility Easement Description: A 30.00 foot wide roadway easement for ingress, egress and utility purposes, over, under and across Tract B, Registered Land Survey Number 524 (R.L.S. No. 524), located in the Northwest Quarter of the Northwest Quarter, Section 36, Township 29 North, Range 22 West, Ramsey County, Minnesota, said 30.00 foot wide roadway easement lies southerly and adjacent to the following described line: COMMENCING at the northwest corner of said Section 36, also being the northwest corner of said R.L.S. No. 524; thence North 89 degrees 09 minutes 58 seconds East, assigned bearing, along the north line of said R.L.S. No. 524, a distance of 736.13 feet to the northwest corner of said Tract B; thence South 00 degrees 24 minutes 34 seconds East, along the westerly line of said Tract B, 33.00 feet to the southerly right-of-way line of Minnehaha Avenue; thence continue South 00 degrees 24 minutes 26 seconds East, along said westerly line, 75.00 feet to a point hereinafter referred to as “Point A”; thence continue South 00 degrees 24 minutes 26 seconds East, along said westerly line, 457.11 feet; thence southwesterly 315.13 feet, along said westerly line, being a non-tangential curve, concave to the northwest, having a radius of 716.00 feet, a central angle of 25 degrees 13 minutes 03 seconds, a chord distance of 312.60 feet and a chord bearing of South 72 degrees 15 minutes 38 seconds West to the point of beginning of the line to be herein described; thence continue westerly 59.00 feet, along said curve and westerly line, having a radius of 716.00 feet, a central angle of 04 degrees 43 minutes 16 seconds, a chord distance of 58.98 feet and a chord direction of South 87 degrees 13 minutes 48 seconds West; thence South 89 degrees 35 minutes 26 seconds West, along said westerly line, 227.42 feet to a point hereinafter referred to as “Point B”; thence continue South 89 degrees 35 minutes 26 seconds West, along said westerly line, 75.00 feet to the easterly right-of-way line of McKnight Road and said described line there terminating. The sidelines of said 30.00 foot wide roadway easement shall be prolonged or shortened to terminate on said easterly right-of-way line of McKnight Road and on a line bearing South 00 degrees 23 minutes 48 seconds East from No delinquent taxes and transfer entered; Certificate of Real Estate Value ( ) filed ( ) not required. Certificate of Real Estate Value No. ________ _______________________, 2013 _________________________________ County Auditor By_______________________________ Deputy (Reserved for recording data) G14, Attachment 2 Packet Page Number 109 of 185 said point of beginning. TOGETHER WITH that part of said Tract B described as follows: BEGINNING at said “Point B”; thence South 44 degrees 35 minutes 35 seconds West 106.09 feet to said easterly right-of-way line of McKnight Road; thence North 00 degrees 23 minutes 48 seconds West, along said right-of- way line, 75.00 feet to a point that bears South 89 degrees 35 minutes 26 seconds West from said point of beginning; thence North 89 degrees 35 minutes 26 seconds East 75.00 feet to the point of beginning. TO HAVE AND TO HOLD THE SAME, together with all the hereditaments and appurtenances there unto belonging, or in anyway appertaining, to the Grantee, its successors and assigns forever. IN WITNESS WHEREOF, the Grantor has hereunto set their hands the day and year first above written. ____________________________________ Exempt from Deed Tax per MSA 287.22F Owner or Official STATE OF MINNESOTA ) SS. COUNTY OF RAMSEY ) This instrument was acknowledged before me on , 2013, by ________________________, the _________________________ of 3M Company, a Delaware corporation, a Corporation under the laws of the State of Delaware, on behalf of said Corporation, the Grantor. Notarial Stamp or Seal Signature of person taking acknowledgment RETURN TO: Public Works Department 1902 County Road B East Maplewood Minnesota 55109 Document prepared by: Maplewood Public Works 1902 County Road B East Maplewood, Minnesota 55109 Tax statements for the real property described in this instrument should be sent to: 3M Company (a Delaware corporation) 2301 McKnight Road N Maplewood, MN 55117 G14, Attachment 2 Packet Page Number 110 of 185 PROPOSED ROADWAY DESCRIPTION-3M COMPANY-Westerly A 30.00 foot wide roadway easement for ingress, egress and utility purposes, over, under and across Tract B, Registered Land Survey Number 524 (R.L.S. No. 524), located in the Northwest Quarter of the Northwest Quarter, Section 36, Township 29 North, Range 22 West, Ramsey County, Minnesota, said 30.00 foot wide roadway easement lies southerly and adjacent to the following described line: COMMENCING at the northwest corner of said Section 36, also being the northwest corner of said R.L.S. No. 524; thence North 89 degrees 09 minutes 58 seconds East, assigned bearing, along the north line of said R.L.S. No. 524, a distance of 736.13 feet to the northwest corner of said Tract B; thence South 00 degrees 24 minutes 34 seconds East, along the westerly line of said Tract B, 33.00 feet to the southerly right-of-way line of Minnehaha Avenue; thence continue South 00 degrees 24 minutes 26 seconds East, along said westerly line, 75.00 feet to a point hereinafter referred to as ͞WŽŝŶƚ͖͟ƚŚĞŶĐĞĐŽŶƚŝŶƵĞ^ŽƵƚŚϬϬĚĞŐƌĞĞƐϮϰŵŝŶƵƚĞƐϮϲƐĞĐŽŶĚƐ East, along said westerly line, 457.11 feet; thence southwesterly 315.13 feet, along said westerly line, being a non-tangential curve, concave to the northwest, having a radius of 716.00 feet, a central angle of 25 degrees 13 minutes 03 seconds, a chord distance of 312.60 feet and a chord bearing of South 72 degrees 15 minutes 38 seconds West to the point of beginning of the line to be herein described; thence continue westerly 59.00 feet, along said curve and westerly line, having a radius of 716.00 feet, a central angle of 04 degrees 43 minutes 16 seconds, a chord distance of 58.98 feet and a chord direction of South 87 degrees 13 minutes 48 seconds West; thence South 89 degrees 35 minutes 26 seconds West, along said ǁĞƐƚĞƌůǇůŝŶĞ͕ϮϮϳ͘ϰϮĨĞĞƚƚŽĂƉŽŝŶƚŚĞƌĞŝŶĂĨƚĞƌƌĞĨĞƌƌĞĚƚŽĂƐ͞WŽŝŶƚ ͖͟ƚŚĞŶĐĞĐŽŶƚŝŶƵĞ^ŽƵƚŚϴϵĚĞŐƌĞĞƐϯϱŵŝŶƵƚĞƐϮϲƐĞĐŽŶĚƐtĞƐƚ͕ along said westerly line, 75.00 feet to the easterly right-of-way line of McKnight Road and said described line there terminating. The sidelines of said 30.00 foot wide roadway easement shall be prolonged or shortened to terminate on said easterly right-of-way line of McKnight Road and on a line bearing South 00 degrees 23 minutes 48 seconds East from said point of beginning. TOGETHER WITH that part of said Tract B described as follows: '/EE/E'ĂƚƐĂŝĚ͞WŽŝŶƚ͖͟ƚŚĞŶĐĞ^ŽƵƚŚϰϰĚĞŐƌĞĞƐϯϱŵŝŶƵƚĞƐ 35 seconds West 106.09 feet to said easterly right-of-way line of McKnight Road; thence North 00 degrees 23 minutes 48 seconds West, along said right-of-way line, 75.00 feet to a point that bears South 89 degrees 35 minutes 26 seconds West from said point of beginning; thence North 89 degrees 35 minutes 26 seconds East 75.00 feet to the point of beginning. From Certificate No. 27558: That part of the Northwest Quarter of the Northwest Quarter of Section 36, Township 29, Range 22, lying South of the North 785 feet thereof AND the Southwest Quarter of the Northwest Quarter of Section 36, Township 29, Range 22. From Certificate No. 375585: Tract B, Registered Land Survey No. 524. EXISTING LEGAL DESCRIPTION G14, Attachment 2Packet Page Number 111 of 185 City Project 12-14 Property Recorded as: X Torrens □ Abstract EASEMENT THIS INDENTURE, made this_________day of________________, 2013, by 3M Company, a Delaware corporation, of Ramsey County, Minnesota, Grantor, and the City of Maplewood, Minnesota, Ramsey County, a Minnesota municipal corporation, Grantee. Grantor hereby conveys and grants to the Grantee, its successors, and assigns a perpetual easement for roadway, sidewalk, trail, utility, and drainage purposes in, over, under, and across the following described property in Ramsey County, Minnesota: Property Description: From Certificate No. 275581: That part of the Northwest Quarter of the Northwest Quarter of Section 36, Township 29, Range 22, lying South of the North 785 feet thereof AND the Southwest Quarter of the Northwest Quarter of Section 36, Township 29, Range 22 From Certificate No. 375585: Tract B, Registered Land Survey No. 524 PIN 362922240002 Permanent Street and Utility Easement: Which easement shall include the perpetual right of said Grantee to freely enter upon, over, across, through and under the real estate designated as the Permanent Street and Utility Easement as described below and depicted by drawing on Easement Acquisition Exhibit “A” and at any time the Grantee may see fit, for the purpose of constructing, reconstructing, operating, maintaining, and/or repairing said Street and Utility appurtenances; including but not limited to boulevards, sidewalks, trails, pipes, signage, utility structures, excavations, embankments, equipment, and any other items related to street, drainage, and utility functions. Grantor shall dedicate the easement at no cost to the Grantee. Grantee agrees to assume ownership and maintenance responsibilities for the existing Street and Utility appurtenances within the Permanent Street and Utility Easement. Grantor further agrees not to place any permanent structure upon said perpetual easement or do anything that will materially interfere with the operation or maintenance of said perpetual easement, without first securing the written approval of said Grantee; such consent not to be unreasonably withheld. Grantee acknowledges and agrees that Grantor has made no representations or warranties, express or implied, regarding: (i) the physical condition of the easement area; or (ii) the suitability of the easement area for the purposes contemplated by Grantee. Grantee further acknowledges and agrees that: (a) Grantee is experienced in land acquisition and development; (b) that Grantee has conducted all necessary and appropriate inspections of the easement area; and (c) that Grantee accepts the easement areas in “AS-IS,” “WHERE-IS,” and “WITH ALL FAULTS” condition, and without any warranty, expressed or implied, of any sort from Grantor. Permanent Street and Utility Easement Description: A 30.00 foot wide roadway easement for ingress, egress and utility purposes, over, under and across Tract B, Registered Land Survey Number 524 (R.L.S. No. 524), located in the Northwest Quarter of the Northwest Quarter, Section 36, Township 29 North, Range 22 West, Ramsey County, Minnesota, said 30.00 foot wide roadway easement lies easterly, southerly and adjacent to the following described line: COMMENCING at the northwest corner of said Section 36, also being the northwest corner of said R.L.S. No. 524; thence North 89 degrees 09 minutes 58 seconds East, assigned bearing, along the north line of said R.L.S. No. 524, a distance of 736.13 feet to the northwest corner of said Tract B; thence South 00 degrees 24 minutes 34 seconds East, along the westerly line of said Tract B, 33.00 feet to the southerly right-of-way line of Minnehaha Avenue and the point of beginning of the line to be herein described; thence continue South 00 degrees 24 minutes 34 seconds East, along said westerly line, 75.00 feet to a point hereinafter referred to as “Point A”; thence continue South 00 degrees 24 minutes 34 seconds East, along said westerly line, 457.11 feet; thence southwesterly 315.13 feet, along said westerly line, being a non-tangential curve, concave to the northwest, having a radius of 716.00 feet, a central angle of 25 degrees 13 minutes 03 seconds, a chord distance of 312.60 feet and a chord bearing of South 72 degrees 15 minutes 38 seconds West and said described line there terminating. The sidelines of said 30.00 foot wide roadway easement shall be prolonged or shortened to terminate on said southerly right-of-way line of Minnehaha Avenue and on a line bearing South 00 degrees 23 minutes 48 seconds East from said point of termination. TOGETHER WITH that part of said Tract B described as follows: BEGINNING at said “Point A”; thence North 44 degrees 23 minutes 14 seconds East 106.47 feet to said No delinquent taxes and transfer entered; Certificate of Real Estate Value ( ) filed ( ) not required. Certificate of Real Estate Value No. ________ _______________________, 2013 _________________________________ County Auditor By_______________________________ Deputy (Reserved for recording data) G14, Attachment 2 Packet Page Number 112 of 185 southerly right-of-way line of Minnehaha Avenue; thence South 89 degrees 09 minutes 58 seconds West, along said right-of-way line, 75.00 feet to a point that bears North 00 degrees 24 minutes 26 seconds West from said point of beginning; thence South 00 degrees 24 minutes 26 seconds East 75.00 feet to the point of beginning. TO HAVE AND TO HOLD THE SAME, together with all the hereditaments and appurtenances there unto belonging, or in anyway appertaining, to the Grantee, its successors and assigns forever. IN WITNESS WHEREOF, the Grantor has hereunto set their hands the day and year first above written. ____________________________________ Exempt from Deed Tax per MSA 287.22F Owner or Official STATE OF MINNESOTA ) SS. COUNTY OF RAMSEY ) This instrument was acknowledged before me on , 2013, by ________________________, the _________________________ of 3M Company, a Delaware corporation, a Corporation under the laws of the State of Delaware, on behalf of said Corporation, the Grantor. Notarial Stamp or Seal Signature of person taking acknowledgment RETURN TO: Public Works Department 1902 County Road B East Maplewood Minnesota 55109 Document prepared by: Maplewood Public Works 1902 County Road B East Maplewood, Minnesota 55109 Tax statements for the real property described in this instrument should be sent to: 3M Company (a Delaware corporation) 3M Center, Building 224-05-N-40 St. Paul, MN 55144-1000 G14, Attachment 2 Packet Page Number 113 of 185 PROPOSED ROADWAY DESCRIPTION-3M COMPANY-Easterly A 30.00 foot wide roadway easement for ingress, egress and utility purposes, over, under and across Tract B, Registered Land Survey Number 524 (R.L.S. No. 524), located in the Northwest Quarter of the Northwest Quarter, Section 36, Township 29 North, Range 22 West, Ramsey County, Minnesota, said 30.00 foot wide roadway easement lies easterly, southerly and adjacent to the following described line: COMMENCING at the northwest corner of said Section 36, also being the northwest corner of said R.L.S. No. 524; thence North 89 degrees 09 minutes 58 seconds East, assigned bearing, along the north line of said R.L.S. No. 524, a distance of 736.13 feet to the northwest corner of said Tract B; thence South 00 degrees 24 minutes 34 seconds East, along the westerly line of said Tract B, 33.00 feet to the southerly right-of-way line of Minnehaha Avenue and the point of beginning of the line to be herein described; thence continue South 00 degrees 24 minutes 34 seconds East, along said ǁĞƐƚĞƌůǇůŝŶĞ͕ϳϱ͘ϬϬĨĞĞƚƚŽĂƉŽŝŶƚŚĞƌĞŝŶĂĨƚĞƌƌĞĨĞƌƌĞĚƚŽĂƐ͞WŽŝŶƚ ͖͟ƚŚĞŶĐĞĐŽŶƚŝŶƵĞ^ŽƵƚŚϬϬĚĞŐƌĞĞƐϮϰŵŝŶƵƚĞƐϯϰƐĞĐŽŶĚƐĂƐƚ͕ along said westerly line, 457.11 feet; thence southwesterly 315.13 feet, along said westerly line, being a non-tangential curve, concave to the northwest, having a radius of 716.00 feet, a central angle of 25 degrees 13 minutes 03 seconds, a chord distance of 312.60 feet and a chord bearing of South 72 degrees 15 minutes 38 seconds West and said described line there terminating. The sidelines of said 30.00 foot wide roadway easement shall be prolonged or shortened to terminate on said southerly right-of-way line of Minnehaha Avenue and on a line bearing South 00 degrees 23 minutes 48 seconds East from said point of termination. TOGETHER WITH that part of said Tract B described as follows: '/EE/E'ĂƚƐĂŝĚ͞WŽŝŶƚ͖͟ƚŚĞŶĐĞEŽƌƚŚϰϰĚĞŐƌĞĞƐϮϯŵŝŶƵƚĞƐ 14 seconds East 106.47 feet to said southerly right-of-way line of Minnehaha Avenue; thence South 89 degrees 09 minutes 58 seconds West, along said right-of-way line, 75.00 feet to a point that bears North 00 degrees 24 minutes 26 seconds West from said point of beginning; thence South 00 degrees 24 minutes 26 seconds East 75.00 feet to the point of beginning. From Certificate No. 27558: That part of the Northwest Quarter of the Northwest Quarter of Section 36, Township 29, Range 22, lying South of the North 785 feet thereof AND the Southwest Quarter of the Northwest Quarter of Section 36, Township 29, Range 22. From Certificate No. 375585: Tract B, Registered Land Survey No. 524. EXISTING LEGAL DESCRIPTION G14, Attachment 2Packet Page Number 114 of 185 G14, Attachment 3Packet Page Number 115 of 185 G14, Attachment 3Packet Page Number 116 of 185 G14, Attachment 3Packet Page Number 117 of 185 Page 1 of 14 CITY OF MAPLEWOOD Ramsey County, Minnesota Development Agreement for 3M Research and Development Facility Developer Project: 12-15 THIS AGREEMENT made this 5th day of November, 2013, between the City of Maplewood, a Minnesota municipal corporation, acting by and through its mayor and city manager, herein called the “CITY” and 3M COMPANY, a Delaware corporation, herein called the “DEVELOPER,” whose corporate offices are located at 3M Center, Maplewood, Minnesota. IN CONSIDERATION of the following mutual agreements and covenants, the parties hereby agree as follows: 1. In consideration of the CITY accepting the 3M Research and Development Facility, herein called “IMPROVEMENTS”, the DEVELOPER shall provide all necessary improvements including but not limited to public improvements on and adjacent to Conway Avenue, internal water systems, storm water management facilities, sanitary sewers, additional facility utilities, street and parking lot improvements, concrete curb and gutter, street/parking lot lighting, signing, landscaping and other improvements, all in conformance with current City standards, more specifically outlined in the Council Adopted Special Conditions (Exhibit A) and approved plans and G14, Attachment 4 Packet Page Number 118 of 185 Page 2 of 14 specifications to accommodate the improvements to the property at 2301 McKnight Road N., Maplewood, MN 55109 herein called the “PROPERTY.” 2. All internal IMPROVEMENTS constructed by the DEVELOPER shall be considered private utilities and/or improvements and shall be maintained by the DEVELOPER and/or its successors and assign(s). All public infrastructure to be constructed by the DEVELOPER to accommodate the private IMPROVEMENTS (such as adjustments to Conway Avenue) shall be reviewed and approved by the CITY and shall be built in conformance with current CITY standards. The DEVELOPER warrants that it is the owner of the property proposed for the construction of the private IMPROVEMENTS and maintains all rights and obligations necessary to construct the said improvements and to incur any property obligations for said identified lot. 3. The DEVELOPER agrees to execute a maintenance agreement with the CITY and Ramsey-Washington Metropolitan Watershed District (RWMWD) establishing the maintenance requirements and responsibilities for proposed stormwater best management practices relative to the underground storage and filtration structures, associated sump structures and storm sewer systems, as shown on the construction documents supplied to the City as part of the permit approval process. 4. The DEVELOPER agrees to comply with the conditions and comments generated by the design review, review / approval from the City’s Commissions and Boards, and review / approval by the City Council 5. The DEVELOPER shall reimburs e any reasonable costs incurred by the CITY for plan review, engineering, legal, and administrative services, associated with the IMPROVEMENTS (City Project 12-15). These services will be invoiced and shall be G14, Attachment 4 Packet Page Number 119 of 185 Page 3 of 14 paid in a timely manner. A $20,000.00 cash escrow (which, as of the date of this Agreement, DEVELOPER has already paid to the CITY) shall be established as a guarantee of payment at time of official plan submittal to the Community Development Department. The CITY will utilize this amount to pay for said services. If the $20,000.00 is depleted then the CITY shall invoice the DEVELOPER directly. 6. The DEVELOPER agrees that all payments to the CITY from the DEVELOPER called for under the terms of this contract and City ordinance shall be made within 30 days of billing. Payments not made within this time period shall be obtained through the guarantees provided in this contract. 7. The DEVELOPER agrees to pay to the CITY a Park Accessibility Charge (PAC) and for park improvements in the amount of $285,000.00, payment paid at time of application for building permit. It is understood and agreed that this amount shall satisfy the obligation of the developer with respect to PAC fees and/or park im provements for the proposed IMPROVEMENTS. 8. The DEVELOPER agrees to install landscaping and trees on the project site in accordance with a Final Landscape Plan meeting City Code and approved by the CITY. 9. The DEVELOPER agrees to pay to the CITY a Sewer Availability Charge (SAC) in the amount as determined by the Metropolitan Council Environmental Services and will also include Local SAC charges as determined by the City per the set Local SAC rate. These fees shall be paid to the CITY by the DEVELOPER at the time of building permit application. CITY agrees that it will support DEVELOPER in seeking G14, Attachment 4 Packet Page Number 120 of 185 Page 4 of 14 SAC offsets and/or credits from the Metropolitan Council in connection with existing and future projects, in accordance with applicable rules and guidelines. 10. The DEVELOPER agrees to pay to the CITY a Water Availability Charge (WAC). This fee shall be paid at the time of building permit application and is based on the number of SAC units determined for the building. The WAC is the current WAC rate/unit multiplied by the number of SAC units as determined by the Metropolitan Council Environmental Services . 11. The DEVELOPER agrees to pay to the CITY all full and reasonable building and planning permit fees for the IMPROVEMENTS including a Building Permit Review Charge consistent with the current year’s fee schedule. This fee shall be paid at the time of building permit application and based on estimated project valuation. The fee is Permit Cost + Plan Review +State Surcharge. 12. The DEVELOPER has previously paid to the CITY a public works permit fee consistent with the current year’s rate schedule and also to establish an “erosion and sediment control” cash escrow in an amount of $5,000.00. The permit fee and escrow shall be paid and established, respectively, at the time of grading permit application. The permit fee amount will be determined at the time plans are submitted for City review. The permit which includes grading permit/ technician plan review, manhole, connection, and storm/sewer base fees. The escrow will be refunded after full site stabilization of the seeded area(s), as shown on the approved Plans and Specifications. “Stabilization” shall be defined by the Minnesota Pollution Control Agency’s construction storm water general permit. G14, Attachment 4 Packet Page Number 121 of 185 Page 5 of 14 13. The DEVELOPER agrees to dedicate all necessary public easements as determined and agreed upon during the design review process. 14. The DEVELOPER agrees by signing this agreement a right-of-entry for the CITY to access the private property within area of the IMPROVEMENTS during construction of said IMPROVEMENTS to allow for inspection and review . 15. The DEVELOPER agrees to install and maintain all required erosion control practices necessary for all construction work done by the DEVELOPER , including silt fence, sediment ponds, floating silt curtain, inlet protection, and rock construction entrances as directed by city staff. 16. Prior to the CITY issuing building permits for the IMPROVEMENTS it is agreed that the DEVELOPER will furnish the CITY with an self renewing irrevocable letter of credit in a form to be approved by the City Attorney in the amount of $200,000.00 as a guarantee for performance. The letter of credit shall be posted prior to issuance of building permits. It is understood that funds so deposited or so committed shall guarantee all costs of the work herein specified including but not limited to public and private improvements, administrative overhead, legal, engineering, and interest expense. The letter of credit must clearly indicate that it is an irrevocable letter of credit (from a financial institution approved by the City Attorney) in the name of the City of Maplewood, payable on demand, to assure compliance with the terms of this development agreement. The letter of credit must allow for partial withdrawals as needed to guarantee partial project payments covered under the terms of the letter of credit. The letter of credit shall be of a continuing duration and must have a statement indicating its automatic renewal, and with notification to the CITY a G14, Attachment 4 Packet Page Number 122 of 185 Page 6 of 14 minimum of 60 days prior to its expiration. Reduction in the surety guarantee may be granted after written request by the DEVELOPER based on the cost of the completed and paid for improvements, restoration of the disturbed project areas and any outstanding service fees at the time of the requested reduction. The amount of the reduction will be determined by the city engineer according to the following milestone schedule generally described as: a. A $40,000.00 reduction is available after obtaining all necessary permits for the IMPROVEMENTS, including payments of all necessary fees and permits to the CITY. b. Additional $40,000 reduction available after successful completion of overall site grading and Stabilization (as defined in §12) and completion of Public Improvements on and adjacent to public roadways. c. Additional $40,000 reduction available after building footing installation is complete in addition to the installation of private utilities, including underground storage detention structure. d. Additional $40,000 reduction available after installation of the private improvements namely the final lift of bituminous pavement, concrete curb and gutter, lighting, tree replacement, landscaping, signing,, fencing, sidewalks, and building façade. e. Final $40,000 reduction after all remaining Special Conditions as defined by the City as part of the permit approvals have been met, and a successful walk through inspection by the City Engineer and Building Official of all public infrastructure improvements AND private site improvements for full G14, Attachment 4 Packet Page Number 123 of 185 Page 7 of 14 completion including but not limited to permanent site stabilization, final landscaping, full building completion and Certificate of Occupancy, final lift of bituminous, paying all City issued invoices, paying all subcontractors, no liens found on public or private work/improvements. 17. The DEVELOPER has entered into a Tax Increment Financing Agreement dated July 1, 2013 (the "TIF Agreement"), with the CITY associated with this project. 18. The TIF Agreement requires in Section 3.5 that the DEVELOPER pay for the portions of the Site Improvements (as defined in the TIF Agreement) described in Section 22 of this Agreement. 19. A CITY ordinance requires that prevailing wages are required when CITY funding is provided. The DEVELOPER shall pay prevailing wages for the following Site Improvement costs: Site Preparation Grading/earthwork Parking, Driveway, Curb and Sidewalk Improvements Foundations and Footings On Site Utilities Storm Water/Ponding Outdoor Lighting Steam and Chilled Water 20. Subject to an event of Force Majeure (as defined below), the DEVELOPER shall complete the private work covered by this contract by the date given in the Special Conditions of this Agreement. No deviation from the required completion date shall be permitted unless approved in writing by the CITY. After receipt of written notice from the DEVELOPER of the existence of causes over which the DEVELOPER has no control which will delay the completion of the work, the CITY, at its discretion, G14, Attachment 4 Packet Page Number 124 of 185 Page 8 of 14 may extend the completion date and any financial sureties required shall be continued to cover the work during the extension of time. The DEVELOPER and CITY hereby agree that said work shall be completed by November 15, 2015. This date may be extended by mutual agreement of the DEVELOPER and the CITY. For purposes of this Agreement “force majeure” shall mean the following: an event occurring resulting in Developer being unable to perform any obligation hereunder (other than the payment of money) within the time set forth herein because of strikes, lockouts, labor troubles, inability to procure materials, riots, insurrection, war, natural disaster, or other reason of a like nature not the fault of such party and not within its control. 21. The DEVELOPER shall furnish all engineering, architectural and administrative services for the private and public IMPROVEMENTS as included in the approved Plans and Specifications. 22. The DEVELOPER agrees that its work shall be done and performed in the best and most workmanlike manner; and all materials and labor shall be in strict conformity with respect to the approved Plans and Specifications and improvement standards of the City of Maplewood, and shall be subject to the inspection and approval of the CITY or a duly authorized engineer of the CITY; and in case any material or labo r supplied shall be rejected by the CITY or engineer as defective or unsuitable, then such rejected material shall be removed and replaced with approved material to the satisfaction and approval of the CITY or engineer and at the sole cost and expense of the DEVELOPER. Construction and installation of all public improvements G14, Attachment 4 Packet Page Number 125 of 185 Page 9 of 14 surrounding and within the property shall be done utilizing prevailing wage labor as defined by the State of Minnesota, DOLI. 23. After completion of any work required by the DEVELOPER within public right-of-way or easements, the City Engineer or the City Engineer’s designated representative and a representative of the DEVELOPER’s engineer will make a final inspection of the work. This provision shall apply only to work within public right-of-way or easements. The City will not warrant any work conducted by the contractor or contractors hired by the DEVELOPER. 24. It is further agreed, anything to the contrary herein notwithstanding, that the City of Maplewood City Council and its agents or employees shall not be personally liable or responsible in any manner to the DEVELOPER, the DEVELOPER’s contractor or subcontractor, material suppliers, laborers or to any other person or persons whomsoever, for any claim demand, damages, actions or causes of action of any kind or character arising out of or by reason of the execution of this Agreement or the performance and completion of the private work or the improvements provided herein to be completed by the DEVELOPER, which the DEVELOPER will save the CITY harmless from all such claims, demands, damages, actions or causes of action or the costs disbursements and expenses of defending the same, specifically including, without intending to limit the categories of said costs, cost and expenses for CITY administrative time and labor, costs of consulting engineering services, and costs of legal services rendered in connection with the defending such claims as may be brought against the CITY. G14, Attachment 4 Packet Page Number 126 of 185 Page 10 of 14 It is further agreed that the DEVELOPER shall furnish the City of Maplewood proof of insurance in the amount as required by the approval specifications covering any public liability or property damage by reason of the operation of the DEVELOPER’s equipment, laborers, and hazard caused by said improvement. The CITY agrees that DEVELOPER may provide the insurance requirements set forth in this section through DEVELOPER’s self-funded corporate insurance program. 25. Breach of any terms of this agreement by the DEVELOPER shall be grounds for denial of building or occupancy permits for the 3M Research and Development Facility until the DEVELOPER corrects such breach. 26. In case any one or more of the provisions contained in this Agreement shall be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions contained herein and any other application thereof shall not in any way be affected or impaired thereby. 27. The terms and conditions of this Agreement shall be binding on the parties hereto, their respective successors and assigns and the benefits and burdens shall run with the land and may be recorded against the title to the property. 28. Any disputes regarding the terms and conditions of this Development Agreement or that of the Redevelopment Plan associated herewith shall be resolved through appropriate non-binding ADR means. Disputes that require or lead to litigation shall be governed under the laws of the State of Minnesota and shall be pursued in the District Court of Ramsey County. 29. Whenever it shall be required or permitted by this Agreement that notice or demand be given or served by either party to or on the other party, such notice or demand G14, Attachment 4 Packet Page Number 127 of 185 Page 11 of 14 shall be delivered personally or mailed by United States mail to the addresses hereinafter set forth by certified mail. Such notice or demand shall be deemed timely given when delivered personally or when deposited in the mail in accordance with the above. The addresses of the parties hereto for such mail purposes are as follows, until written notice of such address has been given: As to the CITY: City Manager City of Maplewood 1830 County Road B East Maplewood, MN 55109 As to the DEVELOPER: 3M Company Attn: Real Estate Department 3M Center, Building 224-05-N-40 St. Paul, MN 55144-1000 G14, Attachment 4 Packet Page Number 128 of 185 Page 12 of 14 IN WITNESS WEREOF, the CITY and DEVELOPER have caused this AGREEMENT to be duly executed on the day and year first above written. SIGNATURE 3M Company, a Delaware corporation By _______________________________ STATE OF MINNESOTA ) )SS. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this ______ day of ___________________, 2013, by Hector A. Dalton, the Vice President of Engineering of 3M Company, a Delaware corporation. ___________________________________ Notary Public G14, Attachment 4 Packet Page Number 129 of 185 Page 13 of 14 SIGNATURES CITY OF MAPLEWOOD: By: ________________________________ Its: Mayor STATE OF MINNESOTA ) ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _______ day of ________________________, 2013, by ______________, the Mayor of the City of Maplewood, a municipal corporation. Notary Public By: ________________________________ Its: City Manager STATE OF MINNESOTA ) ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _______ day of ________________________, 2013, by __________, the City Manager of the City of Maplewood, a municipal corporation. Notary Public G14, Attachment 4 Packet Page Number 130 of 185 ATTACHMENTS EXHIBIT A Page 1 of 3 DEVELOPMENT SPECIAL CONDITIONS: 3M IMPROVEMENTS CITY OF MAPLEWOOD, MN 1. Project Information: a. Project Name: 3M Research and Development Building Campus Improvements (IMPROVEMENTS) b. Developer: 3M Company, a Delaware corporation c. Engineer: Schwankl, 3M Facilities Civil Engineering / TKDA d. Project Manager: Roger Spinner d. Contractor: Kraus Anderson Construction e. Financial Guarantee: (1) Type: Cash Escrow (Engineering/Legal) Amount: $20,000.00 (2) Type: Erosion Control Escrow (PW-13-02454) Amount: $5,000.00 (Received 8 Aug 2013 from Kraus Anderson) (3) Type: Letter of Credit or Cash Surety Amount: $ 200,000.00 Surety covering both Public and Private Improvements 2. Scope of work contemplated under the terms of this contract and covered by escrow guarantee is outlined in conditions of development approval (see attached conditions). G14, Attachment 4 Packet Page Number 131 of 185 ATTACHMENTS EXHIBIT A Page 2 of 3 A. Approve the plans date-stamped August 12, 2013, for the proposed 3M Company Research Building. Approval is based on the findings for approval required by ordinance and subject to the developer doing the following: 1. Repeat this review in two years if the applicant has not obtained a building permit by that time. After two years this review must be repeated. 2. Comply with the requirements in the Engineering Plan Review by Michael Thompson, the Environmental Plan Review by Shann Finwall and those of the Assistant Fire Chief, Building Official and Lieutenant Doblar. 3. Submit a revised landscape plan for staff approval for additional landscaping along Conway Avenue and McKnight Road. 4. Before obtaining a building permit, the applicant shall provide an irrevocable letter of credit in the amount of $200,000.00 (as outlined in §16 of the Development Agreement). This irrevocable letter of credit shall include the following provisions:  The letter of credit must clearly indicate that it is an irrevocable letter of credit in the name of the City of Maplewood, payable on demand, to assure compliance with the terms of the developer’s agreement.  The letter of credit must allow for partial withdrawals as needed to guarantee partial project payments covered under the terms of the letter of credit.  The letter of credit shall be for a one-year duration and must have a condition indicating automatic renewal, with notification to the city a minimum of 60 days prior to its expiration. 5. All landscaped areas shall have a lawn-irrigation system installed, except for those area(s) indentified to be seeded. The applicant, will provide temporaty hoses and sprinklers for one growing season to help promote ground cover establishement. . 6. If outdoor trash storage is used in the future, the applicant shall provide a screening enclosure that is compatible in design with the building. 7. Any proposed signs shall comply with the comprehensive sign plan and shall be submitted for approval by the community design review board. 8. The applicant must submit a summary of how the site is meeting the city’s volume reduction requirements in order to qualify for the 11 percent impervious surface area bonus. The bonus shall be approved by the city engineer based on the installation and maintenance of manmade facilities for reducing stormwater flow or the treatment of runoff for non-point-source water pollutants. G14, Attachment 4 Packet Page Number 132 of 185 ATTACHMENTS EXHIBIT A Page 3 of 3 9. The applicant must submit the following information in order to determine if the site meets the city’s tree preservation ordinance: a. Tree inventory which includes all significant trees located on the site (not just the developed area) and the size and number of significant trees removed with the development. b. Planting schedule which shows the tree species, tree size, and number of each species being replaced on the site. 10. All work shall follow the approved plans. Staff may approve minor changes. 11. Submit for staff approval, the color chosen for glass wall and a site plan indicating any visitor parking, if provided. B. Approve a parking waiver to allow for 580 surface parking spaces. Any visitor parking spaces shall be at least 9.5 feet in width. This is a parking reduction of 1,420 parking spaces (2,000 parking spaces are required per city code). G14, Attachment 4 Packet Page Number 133 of 185 G15 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Steve Lukin, Fire Chief DATE: November 7, 2013 SUBJECT: Approval of Acceptance of Construction Grant for the East Metro Regional Public Safety Training Facility with the state of Minnesota Department of Public Safety Introduction In 2011, the city of Maplewood received a bonding grant for $3 million dollars for the construction of the East Metro Regional Public Safety Training Facility. The finalized grant agreement has been completed and reviewed by the city attorney. This grant agreement is between the city of Maplewood and Minnesota Department of Public Safety who will be dispersing the funds as receipts are submitted. This grant agreement will run from a period of five years from the date of its execution or at the completion of the utilization of the $3 million dollars in funds, whichever comes first. Budget Impact None Recommendation Recommend the approval of the city council to accept the construction grant for the East Metro Regional Public Safety Training Facility with the state of Minnesota Department of Public Safety. Attachments The complete grant is available at request from Chief Lukin. Packet Page Number 134 of 185 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Gayle Bauman, Finance Director DATE: November 5, 2013 SUBJECT: Approval of Resolution Authorizing the Issuance and Awarding the Sale of General Obligation Refunding Bonds, Series 2013B Introduction On October 14, 2013, the Council gave preliminary approval for the sale of $3,805,000 of General Obligation Refunding Bonds, Series 2013B. The bids on these bonds are scheduled to be opened on Thursday, November 14, 2013. The 2013B bonds are proposed to refund the G.O. Improvement Refunding Bonds Series 2004A (current) and the G.O. Improvement Bonds Series 2004B (crossover). Issuance of the refunding bonds will allow the City to take advantage of the current low interest rates. The estimated net present value (NPV) of savings to the City for this issue is $283,454 or over 7% of the principal amount of the refunding bonds. City policy states that any refunding, whether crossover or current, needs to have a NPV benefit of at least 3.5%. The bid award is scheduled for 7:00 p.m. at the Council meeting on Thursday, November 14, 2013. A recommendation regarding the bid award will be made by a representative of Springsted Incorporated. At that time, a resolution for the bonds issued will need to be adopted to award the bids. A draft copy of the resolution is attached. Budget Impact Estimated net present value of savings to the City is in the amount of $283,454. Recommendation It is recommended that the City Council adopt the attached resolution pending a favorable recommendation from Springsted Incorporated. Attachments 1. Resolution for Series 2013B bonds I1 Packet Page Number 135 of 185 5801691v1 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL CITY OF MAPLEWOOD, MINNESOTA HELD: November 14, 2013 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly called and held at the City Hall on November 14, 2013, at 7:00 P.M., for the purpose, in part, of considering proposals and awarding the competitive negotiated sale of $3,805,000 General Obligation Refunding Bonds, Series 2013B. The following members were present: and the following were absent: In accordance with the resolution adopted by the City Council on October 14, 2013, the City Clerk presented proposals on $3,805,000 General Obligation Refunding Bonds, Series 2013B, which were received and tabulated at the offices of Springsted Incorporated on this same day: Bidder Interest Rate Trust Interest Cost SEE ATTACHED The Council then proceeded to consider and discuss the proposals, after which member ____________ introduced the following resolution and moved its adoption: RESOLUTION NO. ______ RESOLUTION ACCEPTING PROPOSAL ON THE COMPETITIVE NEGOTIATED SALE OF $3,805,000 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2013B, PLEDGING FOR THE SECURITY THEREOF SPECIAL ASSESSMENTS AND LEVYING A TAX FOR THE PAYMENT THEREOF A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), hereby determines and declares that it is necessary and expedient to provide moneys for: 1. a current refunding of the City's $2,940,000 original principal amount of General Obligation Refunding Bonds, Series 2004A, dated April 1, 2004 (the "Prior 2004A Bonds"); and 2. a crossover advance refunding of the City's $13,010,000 General Obligation Improvement Bonds, Series 2004B, dated August 1, 2004 (the "Prior 2004B Improvement Bonds" and together with the Prior 2004A Bonds, the "Prior Bonds"); and B. WHEREAS, the Prior 2004A Bonds are callable on February 1, 2014 and on any date thereafter, at a price of par plus accrued interest, as provided in the Resolution adopted by I1, Attachment 1 Packet Page Number 136 of 185 5801691v1 2 the City Council on March 18, 2004 (the "Prior 2004A Bonds Resolution"), authorizing the issuance of the Prior 2004A Bonds; and C. WHEREAS, $1,905,000 of the principal amount of the Prior 2004B Improvement Bonds which matures or are subject to mandatory redemption on and after August 1, 2016, is callable on August 1, 2015 and any date thereafter, at a price of par plus accrued interest, as provided in the resolution, adopted by the City Council on July 22, 2004, authorizing the issuance of the Prior 2004B Improvement Bonds (the "Prior 2004B Improvement Bonds Resolution" and together with the Prior 2004A Bonds Resolution, the "Prior Resolutions"); and D. WHEREAS, the current refunding on February 1, 2014 (the "Call Date") of $1,755,000 aggregate prior amount of the Prior 2004A Bonds maturing on and after February 1, 2015 (the "Refunded 2004A Bonds"); and the partial crossover advance refunding on August 1, 2015 (the "Crossover Date") of the Prior 2004B Improvement Bonds maturing on and after August 1, 2018 (the "Refunded 2004B Improvement Bonds" and, together with the Refunded 2004A Bonds, the "Refunded Bonds"), is consistent with covenants made with the holders thereof, and is necessary and desirable for the reduction of debt service cost to the City; and E. WHEREAS, the City Council hereby determines and declares that it is necessary and expedient to issue $3,805,000 General Obligation Refunding Bonds, Series 2013B (the "Bonds" or individually, a "Bond"), pursuant to Minnesota Statutes, Chapter 475, to provide moneys for (i) a current refunding of the Refunded 2004A Bonds; and (ii) a partial crossover advance refunding of the Refunded 2004B Improvement Bonds; and F. WHEREAS, it is in the best interests of the City that the Bonds be issued in book- entry form as hereinafter provided; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: (a) Acceptance of Proposal. The proposal of ______________________________ (the "Purchaser"), to purchase the Bonds, in accordance with the Terms of Proposal established for the Bonds, at the rates of interest hereinafter set forth, and to pay therefor the sum of $__________, plus interest accrued to settlement, is hereby found, determined and declared to be the most favorable proposal received, is hereby accepted and the Bonds are hereby awarded to the Purchaser. The City Clerk is directed to retain the deposit of the Purchaser and to forthwith return to the unsuccessful bidders any good faith checks or drafts. 2. Bond Terms. (a) Original Issue Date; Denominations; Maturities. The Bonds shall dated as of the date of delivery, as the date of original issue, shall be issued forthwith on or after such date in fully registered form, shall be numbered from R-1 upward in the denomination of $5,000 each or in any integral multiple thereof of a single maturity (the "Authorized Denominations") and shall mature, without option of prepayment, on August 1 in the years and amounts as follows: I1, Attachment 1 Packet Page Number 137 of 185 5801691v1 3 Year Amount 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 As may be requested by the Purchaser, one or more term Bonds may be issued having mandatory sinking fund redemption and final maturity amounts conforming to the foregoing principal repayment schedule, and corresponding additions may be made to the provisions of the applicable Bond(s). (b) Book Entry Only System. The Depository Trust Company, a limited purpose trust company organized under the laws of the State of New York or any of its successors or its successors to its functions hereunder (the "Depository") will act as securities depository for the Bonds, and to this end: (i) The Bonds shall be initially issued and, so long as they remain in book entry form only (the "Book Entry Only Period"), shall at all times be in the form of a separate single fully registered Bond for each maturity of the Bonds; and for purposes of complying with this requirement under paragraphs 6 and 11 Authorized Denominations for any Bond shall be deemed to be limited during the Book Entry Only Period to the outstanding principal amount of that Bond. (ii) Upon initial issuance, ownership of the Bonds shall be registered in a bond register maintained by the Bond Registrar (as hereinafter defined) in the name of CEDE & CO., as the nominee (it or any nominee of the existing or a successor Depository, the "Nominee"). (iii) With respect to the Bonds neither the City nor the Bond Registrar shall have any responsibility or obligation to any broker, dealer, bank, or any other financial institution for which the Depository holds Bonds as securities depository (the "Participant") or the person for which a Participant holds an interest in the Bonds shown on the books and records of the Participant (the "Beneficial Owner"). Without limiting the immediately preceding sentence, neither the City, nor the Bond Registrar, shall have any such responsibility or obligation with respect to (A) the accuracy of the records of the Depository, the Nominee or any Participant with respect to any ownership interest in the Bonds, or (B) the delivery to any Participant, any Owner or any other person, other than the Depository, of any notice with respect to the Bonds, including any notice of redemption, or (C) the payment to any Participant, any Beneficial Owner or any other person, other than the Depository, of any amount with respect to the principal of or I1, Attachment 1 Packet Page Number 138 of 185 5801691v1 4 premium, if any, or interest on the Bonds, or (D) the consent given or other action taken by the Depository as the Registered Holder of any Bonds (the "Holder"). For purposes of securing the vote or consent of any Holder under this Resolution, the City may, however, rely upon an omnibus proxy under which the Depository assigns its consenting or voting rights to certain Participants to whose accounts the Bonds are credited on the record date identified in a listing attached to the omnibus proxy. (iv) The City and the Bond Registrar may treat as and deem the Depository to be the absolute owner of the Bonds for the purpose of payment of the principal of and premium, if any, and interest on the Bonds, for the purpose of giving notices of redemption and other matters with respect to the Bonds, for the purpose of obtaining any consent or other action to be taken by Holders for the purpose of registering transfers with respect to such Bonds, and for all purpose whatsoever. The Bond Registrar, as paying agent hereunder, shall pay all principal of and premium, if any, and interest on the Bonds only to the Holder or the Holders of the Bonds as shown on the bond register, and all such payments shall be valid and effective to fully satisfy and discharge the City's obligations with respect to the principal of and premium, if any, and interest on the Bonds to the extent of the sum or sums so paid. (v) Upon delivery by the Depository to the Bond Registrar of written notice to the effect that the Depository has determined to substitute a new Nominee in place of the existing Nominee, and subject to the transfer provisions in paragraph 11, references to the Nominee hereunder shall refer to such new Nominee. (vi) So long as any Bond is registered in the name of a Nominee, all payments with respect to the principal of and premium, if any, and interest on such Bond and all notices with respect to such Bond shall be made and given, respectively, by the Bond Registrar or City, as the case may be, to the Depository as provided in the Letter of Representations to the Depository required by the Depository as a condition to its acting as book-entry Depository for the Bonds (said Letter of Representations, together with any replacement thereof or amendment or substitute thereto, including any standard procedures or policies referenced therein or applicable thereto respecting the procedures and other matters relating to the Depository's role as book-entry Depository for the Bonds, collectively hereinafter referred to as the "Letter of Representations"). (vii) All transfers of beneficial ownership interests in each Bond issued in book-entry form shall be limited in principal amount to Authorized Denominations and shall be effected by procedures by the Depository with the Participants for recording and transferring the ownership of beneficial interests in such Bonds. (viii) In connection with any notice or other communication to be provided to the Holders pursuant to this Resolution by the City or Bond Registrar with respect to any consent or other action to be taken by Holders, the Depository shall consider the date of receipt of notice requesting such consent or other action as the record date for such consent or other action; provided, that the City or the Bond Registrar may establish a special record date for such consent or other action. The City or the Bond Registrar shall, I1, Attachment 1 Packet Page Number 139 of 185 5801691v1 5 to the extent possible, give the Depository notice of such special record date not less than 15 calendar days in advance of such special record date to the extent possible. (ix) Any successor Bond Registrar in its written acceptance of its duties under this Resolution and any paying agency/bond registrar agreement, shall agree to take any actions necessary from time to time to comply with the requirements of the Letter of Representations. (x) In the case of a partial prepayment of a Bond, the Holder may, in lieu of surrendering the Bonds for a Bond of a lesser denomination as provided in paragraph 6 hereof, make a notation of the reduction in principal amount on the panel provided on the Bond stating the amount so redeemed. (c) Termination of Book-Entry Only System. Discontinuance of a particular Depository's services and termination of the book-entry only system may be effected as follows: (i) The Depository may determine to discontinue providing its services with respect to the Bonds at any time by giving written notice to the City and discharging its responsibilities with respect thereto under applicable law. The City may terminate the services of the Depository with respect to the Bond if it determines that the Depository is no longer able to carry out its functions as securities depository or the continuation of the system of book-entry transfers through the Depository is not in the best interests of the City or the Beneficial Owners. (ii) Upon termination of the services of the Depository as provided in the preceding paragraph, and if no substitute securities depository is willing to undertake the functions of the Depository hereunder can be found which, in the opinion of the City, is willing and able to assume such functions upon reasonable or customary terms, or if the City determines that it is in the best interests of the City or the Beneficial Owners of the Bond that the Beneficial Owners be able to obtain certificates for the Bonds, the Bonds shall no longer be registered as being registered in the bond register in the name of the Nominee, but may be registered in whatever name or names the Holder of the Bonds shall designate at that time, in accordance with paragraph 11. To the extent that the Beneficial Owners are designated as the transferee by the Holders, in accordance with paragraph 11, the Bonds will be delivered to the Beneficial Owners. (iii) Nothing in this subparagraph (c) shall limit or restrict the provisions of paragraph 11. (d) Letter of Representations. The provisions in the Letter of Representations are incorporated herein by reference and made a part of the resolution, and if and to the extent any such provisions are inconsistent with the other provisions of this resolution, the provisions in the Letter of Representations shall control. 3. Allocation of Bonds to Prior 2004A Bonds and Prior 2004B Improvement Bonds; Allocation of Prepayments to Portions of Debt Service. The aggregate principal amount of $__________ maturing in each of the years and amounts hereinafter set forth are issued to refund the Prior 2004A Bonds (the "Prior 2004A Bonds Refunding Portion"). The aggregate principal I1, Attachment 1 Packet Page Number 140 of 185 5801691v1 6 amount of $__________ maturing in each of the years and amounts hereinafter set forth are issued to refund the Prior 2004B Improvement Bonds (the "Prior 2004B Improvement Bonds Refunding Portion"): Year Prior 2004A Bonds Refunding Portion Prior 2004B Improvement Bonds Refunding Portion 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 The Prior 2004A Bonds Refunding Portion is further allocated as follows: Year Special Assessment and Tax Levy Refunding Portion Tax Levy Refunding Portion 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 4. Purpose; Refunding Findings. The Bonds shall provide funds for (i) current refunding of the Refunded 2004A Bonds (the "Current Refunding") and (ii) a partial crossover advance refunding of the Refunded 2004B Improvement Bonds (the "Crossover Refunding" and, together with the Current Refunding, the "Refundings"). It is hereby found, determined and declared that the Refundings are pursuant to Minnesota Statutes, Section 475.67. With respect to the Refunded 2004B Improvement Bonds, as of the Crossover Date there shall result a reduction in the present value of the dollar amount of the debt service to the City from a total dollar amount of $______ for the Prior 2004B Improvement Bonds to a total dollar I1, Attachment 1 Packet Page Number 141 of 185 5801691v1 7 amount of $_______________ for the Prior 2004B Improvement Bonds Refunding Portion of the Bonds computed in accordance with the provisions of Minnesota Statutes, Section 475.67, Subdivision 12. The dollar amount of such present value of the debt service for the Prior 2004B Improvement Bonds Refunding Portion of the Bonds is lower by at least three percent than the dollar amount of such present value of the debt service for the Prior 2004B Improvement Bonds as required by Minnesota Statutes, Section 475.67, Subdivision 12. 5. Interest. The Bonds shall bear interest payable semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing August 1, 2014, calculated on the basis of a 360-day year of twelve 30-day months, at the respective rates per annum set forth opposite the maturity years as follows: Maturity Year Interest Rate 2015 % 2016 2017 2018 2019 2020 2021 2022 2023 2024 6. No Redemption. The Bonds shall not be subject to redemption and prepayment prior to their stated maturity date. 7. Bond Registrar. U.S. Bank National Association, in St. Paul, Minnesota, is appointed to act as bond registrar and transfer agent with respect to the Bonds (the "Bond Registrar"), and shall do so unless and until a successor Bond Registrar is duly appointed, all pursuant to any contract the City and Bond Registrar shall execute which is consistent herewith. The Bond Registrar shall also serve as paying agent unless and until a successor paying agent is duly appointed. Principal and interest on the Bonds shall be paid to the registered holders (or record holders) of the Bonds in the manner set forth in the form of Bond and paragraph 13. 8. Form of Bond. The Bonds, together with the Bond Registrar's Certificate of Authentication, the form of Assignment and the registration information thereon, shall be in substantially the following form: I1, Attachment 1 Packet Page Number 142 of 185 5801691v1 8 UNITED STATES OF AMERICA STATE OF MINNESOTA RAMSEY COUNTY CITY OF MAPLEWOOD R-_________ $_________ GENERAL OBLIGATION REFUNDING BOND, SERIES 2013B Interest Rate Maturity Date Date of Original Issue CUSIP August 1, _________ , 2013 REGISTERED OWNER: CEDE & CO. PRINCIPAL AMOUNT: The City of Maplewood, Ramsey County, Minnesota (the "Issuer"), certifies that it is indebted and for value received promises to pay to the registered owner specified above, or registered assigns, in the manner hereinafter set forth, the principal amount specified above, on the maturity date specified above, without option of prior payment, and to pay interest thereon semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing August 1, 2014, at the rate per annum specified above (calculated on the basis of a 360-day year of twelve 30-day months) until the principal sum is paid or has been provided for. This Bond will bear interest from the most recent Interest Payment Date to which interest has been paid or, if no interest has been paid, from the date of original issue hereof. The principal of and premium, if any, on this Bond are payable upon presentation and surrender hereof at the principal office of U.S. Bank National Association, in St. Paul, Minnesota (the "Bond Registrar"), acting as paying agent, or any successor paying agent duly appointed by the Issuer. Interest on this Bond will be paid on each Interest Payment Date by check or draft mailed to the person in whose name this Bond is registered (the "Holder" or "Bondholder") on the registration books of the Issuer maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date"). Any interest not so timely paid shall cease to be payable to the person who is the Holder hereof as of the Regular Record Date, and shall be payable to the person who is the Holder hereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given to Bondholders not less than ten days prior to the Special Record Date. The principal of and premium, if any, and interest on this Bond are payable in lawful money of the United States of America. So long as this Bond is registered in the name of the Depository or its Nominee as provided in the Resolution hereinafter described, and as those terms are defined therein, payment of principal of, premium, if any, and interest on this Bond and notice with respect thereto shall be made as provided in the Letter of Representations, as defined in the Resolution, and surrender of this Bond shall not be required for payment of the redemption price upon a partial redemption of this Bond. Until termination of the book-entry only system pursuant to the Resolution, Bonds may only be registered in the name of the Depository or its Nominee. I1, Attachment 1 Packet Page Number 143 of 185 5801691v1 9 No Optional Redemption. The Bonds of this issue (the "Bonds") are not subject to redemption and prepayment prior to their stated maturity dates. Issuance; Purpose; General Obligation. This Bond is one of an issue in the total principal amount of $3,805,000 (the "Bonds"), all of like date of original issue and tenor, except as to number, maturity, interest rate, and denomination, issued pursuant to and in full conformity with the Constitution and laws of the State of Minnesota and pursuant to a resolution adopted by the City Council on November 14, 2013 (the "Resolution"), for the purpose of providing funds sufficient for current and crossover advance refunding of certain outstanding general obligation bonds of the Issuer. This Bond is payable out of the General Obligation Refunding Bonds, Series 2013B Fund established by the Issuer pursuant to the Resolution. This Bond constitutes a general obligation of the Issuer, and to provide moneys for the prompt and full payment of its principal, premium, if any, and interest when the same become due, the full faith and credit and taxing powers of the Issuer have been and are hereby irrevocably pledged. Denominations; Exchange; Resolution. The Bonds are issuable solely in fully registered form in Authorized Denominations (as defined in the Resolution) and are exchangeable for fully registered Bonds of other Authorized Denominations in equal aggregate principal amounts at the principal office of the Bond Registrar, but only in the manner and subject to the limitations provided in the Resolution. Reference is hereby made to the Resolution for a description of the rights and duties of the Bond Registrar. Copies of the Resolution are on file in the principal office of the Bond Registrar. Transfer. This Bond is transferable by the Holder in person or by the Holder's attorney duly authorized in writing at the principal office of the Bond Registrar upon presentation and surrender hereof to the Bond Registrar, all subject to the terms and conditions provided in the Resolution and to reasonable regulations of the Issuer contained in any agreement with the Bond Registrar. Thereupon the Issuer shall execute and the Bond Registrar shall authenticate and deliver, in exchange for this Bond, one or more new fully registered Bonds in the name of the transferee (but not registered in blank or to "bearer" or similar designation), of an Authorized Denomination or Denominations, in aggregate principal amount equal to the principal amount of this Bond, of the same maturity and bearing interest at the same rate. Fees upon Transfer or Loss. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of this Bond and any legal or unusual costs regarding transfers and lost Bonds. Treatment of Registered Owners. The Issuer and Bond Registrar may treat the person in whose name this Bond is registered as the owner hereof for the purpose of receiving payment as herein provided and for all other purposes, whether or not this Bond shall be overdue, and neither the Issuer nor the Bond Registrar shall be affected by notice to the contrary. Authentication. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security unless the Certificate of Authentication hereon shall have been executed by the Bond Registrar. I1, Attachment 1 Packet Page Number 144 of 185 5801691v1 10 Qualified Tax-Exempt Obligation. This Bond has been designated by the Issuer as a "qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to happen and to be performed, precedent to and in the issuance of this Bond, have been done, have happened and have been performed, in regular and due form, time and manner as required by law, and that this Bond, together with all other debts of the Issuer outstanding on the date of original issue hereof and the date of its issuance and delivery to the original purchaser, does not exceed any constitutional or statutory limitation of indebtedness. IN WITNESS WHEREOF, the City of Maplewood, Ramsey County, Minnesota, by its City Council has caused this Bond to be executed on its behalf by the facsimile signatures of its Mayor and its Clerk, the corporate seal of the Issuer having been intentionally omitted as permitted by law. Date of Registration: ________________________ BOND REGISTRAR'S CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds described in the Resolution mentioned within. U.S. BANK NATIONAL ASSOCIATION St. Paul, Minnesota Bond Registrar By____________________ Authorized Signature Registrable by: U.S. BANK NATIONAL ASSOCIATION Payable at: U.S. BANK NATIONAL ASSOCIATION CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA /s/ Facsimile Mayor /s/ Facsimile Clerk I1, Attachment 1 Packet Page Number 145 of 185 5801691v1 11 ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to applicable laws or regulations: TEN COM - as tenants in common TEN ENT - as tenants by the entireties JT TEN - as joint tenants with right of survivorship and not as tenants in common UTMA - _____________ as custodian for _____________ (Cust) (Minor) under the _____________________ Uniform Transfers to Minors Act (State) Additional abbreviations may also be used though not in the above list. ___________________________________ ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto ________ the within Bond and does hereby irrevocably constitute and appoint ________ attorney to transfer the Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated:__________ _____________________________________________________ Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: ___________________________ Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm having a membership in one of the major stock exchanges or any other "Eligible Guarantor Institution" as defined in 17 CFR 240.17 Ad-15(a)(2). The Bond Registrar will not effect transfer of this Bond unless the information concerning the transferee requested below is provided. Name and Address: ________________________________________ ________________________________________ ________________________________________ I1, Attachment 1 Packet Page Number 146 of 185 5801691v1 12 9. Execution. The Bonds shall be in typewritten form, shall be executed on behalf of the City by the signatures of its Mayor and Clerk and be sealed with the seal of the City; provided, as permitted by law, both signatures may be photocopied facsimiles and the corporate seal has been omitted. In the event of disability or resignation or other absence of either officer, the Bonds may be signed by the manual or facsimile signature of the officer who may act on behalf of the absent or disabled officer. In case either officer whose signature or facsimile of whose signature shall appear on the Bonds shall cease to be such officer before the delivery of the Bonds, the signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. 10. Authentication. No Bond shall be valid or obligatory for any purpose or be entitled to any security or benefit under this resolution unless a Certificate of Authentication on such Bond, substantially in the form hereinabove set forth, shall have been duly executed by an authorized representative of the Bond Registrar. Certificates of Authentication on different Bonds need not be signed by the same person. The Bond Registrar shall authenticate the signatures of officers of the City on each Bond by execution of the Certificate of Authentication on the Bond and by inserting as the date of registration in the space provided the date on which the Bond is authenticated, except that for purposes of delivering the original Bonds to the Purchaser, the Bond Registrar shall insert as a date of registration the date of original issue of the date of delivery. The Certificate of Authentication so executed on each Bond shall be conclusive evidence that it has been authenticated and delivered under this resolution. 11. Registration; Transfer; Exchange. The City will cause to be kept at the principal office of the Bond Registrar a bond register in which, subject to such reasonable regulations as the Bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bonds and the registration of transfers of Bonds entitled to be registered or transferred as herein provided. Upon surrender for transfer of any Bond at the principal office of the Bond Registrar, the City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of registration (as provided in paragraph 10) of, and deliver, in the name of the designated transferee or transferees, one or more new Bonds of any Authorized Denomination or Denominations of a like aggregate principal amount, having the same stated maturity and interest rate, as requested by the transferor; provided, however, that no Bond may be registered in blank or in the name of "bearer" or similar designation. At the option of the Holder, Bonds may be exchanged for Bonds of any Authorized Denomination or Denominations of a like aggregate principal amount and stated maturity, upon surrender of the Bonds to be exchanged at the principal office of the Bond Registrar. Whenever any Bonds are so surrendered for exchange, the City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the Holder making the exchange is entitled to receive. All Bonds surrendered upon any exchange or transfer provided for in this resolution shall be promptly canceled by the Bond Registrar and thereafter disposed of as directed by the City. I1, Attachment 1 Packet Page Number 147 of 185 5801691v1 13 All Bonds delivered in exchange for or upon transfer of Bonds shall be valid general obligations of the City evidencing the same debt, and entitled to the same benefits under this resolution, as the Bonds surrendered for such exchange or transfer. Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or be accompanied by a written instrument of transfer, in form satisfactory to the Bond Registrar, duly executed by the Holder thereof or his, her or its attorney duly authorized in writing. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of any Bond and any legal or unusual costs regarding transfers and lost Bonds. Transfers shall also be subject to reasonable regulations of the City contained in any agreement with the Bond Registrar, including regulations which permit the Bond Registrar to close its transfer books between record dates and payment dates. The Clerk is hereby authorized to negotiate and execute the terms of said agreement. 12. Rights Upon Transfer or Exchange. Each Bond delivered upon transfer of or in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Bond. 13. Interest Payment; Record Date. Interest on any Bond shall be paid on each Interest Payment Date by check or draft mailed to the person in whose name the Bond is registered (the "Holder") on the registration books of the City maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date"). Any such interest not so timely paid shall cease to be payable to the person who is the Holder thereof as of the Regular Record Date, and shall be payable to the person who is the Holder thereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given by the Bond Registrar to the Holders not less than ten days prior to the Special Record Date. 14. Treatment of Registered Owner. The City and Bond Registrar may treat the person in whose name any Bond is registered as the owner of such Bond for the purpose of receiving payment of principal of and premium, if any, and interest (subject to the payment provisions in paragraph 13) on, such Bond and for all other purposes whatsoever whether or not such Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected by notice to the contrary. 15. Delivery; Application of Proceeds. The Bonds when so prepared and executed shall be delivered by the Finance Manager to the Purchaser upon receipt of the purchase price, and the Purchaser shall not be obliged to see to the proper application thereof. 16. Funds and Accounts. There is hereby created a special fund to be designated the "General Obligation Refunding Bonds, Series 2013B Fund" (the "Fund") to be administered and maintained by the Finance Manager as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. In such records there shall be I1, Attachment 1 Packet Page Number 148 of 185 5801691v1 14 established accounts or accounts shall continue to be maintained as the case may be, of the Fund for the purposes and in the amounts as follows: (a) Payment Account. Proceeds of the sale of the Prior 2004A Bonds Refunding Portion in the amount of $_____________ shall be deposited in the Payment Account. On or prior to the Call Date, the Finance Manager shall transfer $_____________ of the Prior 2004A Bonds Refunding Portion of the Bonds from the Payment Account to the paying agent for the Prior 2004A Bonds, which sum is sufficient, together with other funds on deposit in the debt service fund for the Refunded 2004A Bonds, to pay the principal and any accrued interest due on the Prior 2004A Bonds on the Call Date. Any monies remaining in the Payment Account after payment of the Refunded 2004A Bonds shall be transferred to the Debt Service Subaccount. (b) Escrow Account. The Escrow Account is established for the Refunded 2004B Improvement Bonds and shall be maintained as an escrow account with U.S. Bank National Association (the "Escrow Agent"), in St. Paul, Minnesota, which is a suitable financial institution within or without the State. $_____________ in proceeds of the sale of the Prior 2004B Improvement Bonds Refunding Portion of the Bonds shall be received by the Escrow Agent and applied to fund the Escrow Account or to pay costs of issuing the Bonds. $_________ in proceeds of the sale of the Prior 2004A Bonds Refunding Portion shall be received by the Escrow Agent to pay costs of issuing the Bonds. Proceeds of the Prior 2004B Improvement Bonds Refunding Portion and the Prior 2004A Bonds Refunding Portion of the Bonds not used to pay costs of issuance or any Bond proceeds returned to the City are hereby irrevocably pledged and appropriated to the Escrow Account, together with all investment earnings thereon. The Escrow Account shall be invested in securities maturing or callable at the option of the holder on such dates and bearing interest at such rates as shall be required to provide sufficient funds, together with any cash or other funds retained in the Escrow Account, (i) to pay when due the interest to accrue on the Prior 2004B Improvement Refunding Portion of the Bonds to and including the Crossover Date; and (ii) to pay when called for redemption on the Crossover Date, the principal amount of the Refunded 2004B Improvement Bonds. The Escrow Account shall be irrevocably appropriated to the payment of (i) all interest on the Prior 2004B Improvement Bonds Refunding Portion of the Bonds to and including the Crossover Date, and (ii) the principal of the Refunded 2004B Improvement Bonds due by reason of their call for redemption on the Crossover Date. The moneys in the Escrow Account shall be used solely for the purposes herein set forth and for no other purpose, except that any surplus in the Escrow Account may be remitted to the City, all in accordance with the Escrow Agreement, by and between the City and Escrow Agent (the "Escrow Agreement"), a form of which is on file in the office of the Finance Manager. Any moneys remitted to the City upon termination of the Escrow Agreement shall be deposited in the Debt Service Account. (c) Debt Service Account. There shall be maintained the following separate subaccounts in the Debt Service Account to be designated the "Improvement Debt Service Subaccount" and the "Tax Levy Debt Service Subaccount". There are hereby irrevocably appropriated and pledged to, and there shall be credited to the separate subaccounts of the Debt Service Account: (i) Improvement Debt Service Subaccount. To the Improvement Debt Service Subaccount there is hereby pledged and irrevocably appropriated and there shall I1, Attachment 1 Packet Page Number 149 of 185 5801691v1 15 be credited: (1) after the Crossover Date, all uncollected special assessments pledged to the payment of the Prior 2004B Improvement Bonds; (2) After the Call Date, all uncollected special assessments pledged to the payment of the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds; (3) a proportionate share of any accrued interest received upon delivery of the Bonds; (4) any collections of all taxes heretofore or hereafter levied for the payment of the Prior 2004B Improvement Bonds and interest thereon and for the payment of the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds and interest thereon which are not needed to pay the Prior 2004B Improvement Bonds as a result of the Crossover Refunding and not needed to pay the Prior 2004A Bonds as a result of the current refunding; (5) all investment earnings on funds in the Improvement Debt Service Subaccount; and (6) any balance remitted to the City upon the termination of the Escrow Agreement; (7) any and all other moneys which are properly available and are appropriated by the governing body of the City to the Improvement Debt Service Subaccount. The amount of any surplus remaining in the Improvement Debt Service Subaccount when the Prior 2004B Improvement Bonds Refunding Portion of the Bonds and interest thereon are paid and when the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds and interest thereon are paid shall be used consistent with Minnesota Statutes, Section 475.61, Subdivision 4. The moneys in the Improvement Debt Service Subaccount shall be used solely to pay the principal of and interest on the Prior 2004B Improvement Bonds Refunding Portion of the Bonds and the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Refunding Portion of the Bonds or any other bonds hereafter issued and made payable from the Fund. (ii) Tax Levy Debt Service Subaccount. To the Tax Levy Debt Service Account there is hereby pledged and irrevocably appropriated and there shall be credited: (1) any collections of all taxes heretofore or hereafter levied or collected for the payment of the Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds and interest thereon which are not needed to pay the Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds as a result of the current Refunding; (2) all investment earnings on funds held in the Tax Levy Debt Service Subaccount; and (3) any and all other moneys which are properly available and are appropriated by the governing body of the City to the Tax Levy Debt Service Subaccount. The Tax Levy Debt Service Subaccount shall be used solely to pay the principal and interest and any premiums for redemption of the Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds and any other general obligation bonds of the City hereafter issued by the City and made payable from said account as provided by law. The moneys in the Debt Service Account shall be used solely to pay the principal of and interest on the Bonds or any other bonds hereafter issued and made payable from the Fund. No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire higher yielding investments or to replace funds which were used directly or indirectly to acquire higher yielding investments, except (1) for a reasonable temporary period until such proceeds are needed for the purpose for which the Bonds were issued, and (2) in addition to the above, in an amount not greater than the lesser of five percent of the proceeds of the Bonds or $100,000. To this effect, any proceeds of the Bonds and any sums from time to time held in the Fund (or any I1, Attachment 1 Packet Page Number 150 of 185 5801691v1 16 other City account which will be used to pay principal and interest to become due on the Bonds) in excess of amounts which under the applicable federal arbitrage regulations may be invested without regard as to yield shall not be invested in excess of the applicable yield restrictions imposed by the arbitrage regulations on such investments after taking into account any applicable "temporary periods" or "minor portion" made available under the federal arbitrage regulations. In addition, the proceeds of the Bonds and money in the Fund shall not be invested in obligations or deposits issued by, guaranteed by or insured by the United States or any agency or instrumentality thereof if and to the extent that such investment would cause the Bonds to be "federally guaranteed" within the meaning of Section 149(b) of the federal Internal Revenue Code of 1986, as amended (the "Code"). 17. Covenants Relating to the Prior 2004A Bonds Refunding Portion of the Bonds and the Prior 2004B Improvement Bonds Refunding Portion. (a) Special Assessments. The City has heretofore levied special assessments pursuant to the Prior 2004A Bonds Resolution, which were pledged to the payment of the principal and interest on the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds and, after the Call Date, the uncollected special assessments for the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds are now pledged to the payment of principal and interest on the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds. The City has heretofore levied special assessments pursuant to the Prior 2004B Improvement Bonds Resolution, which were pledged to the payment of the principal and interest on the Prior 2004B Improvement Refunding Portion of the Prior 2004B Improvement Bonds and, after the Crossover Date, the uncollected special assessments for the Prior 2004B Improvement Refunding Portion of the Bonds are now pledged to the payment of principal and interest on the Prior 2004B Improvement Bonds Refunding Portion of the Bonds. The special assessments are such that if collected in full they, together with estimated collections of taxes herein pledged for the payment of the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds and Prior 2004B Improvement Bonds Refunding Portion of the Bonds, will produce at least five percent in excess of the amount needed to meet when due the principal and interest payments on the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds and the Prior 2004B Improvement Bonds Refunding Portion of the Bonds. The special assessments were levied as provided below, payable in equal, consecutive, annual installments, with general taxes for the years shown below and with interest on the declining balance of all such assessments at the rate shown opposite such years: Improvement Designations Amounts Interest Rate Collection Years See attached schedules (b) Tax Levy; Coverage Test; Cancellation of Certain Tax Levies. To provide moneys for payment of the principal and interest on the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds and the Prior 2004B Improvement Bonds Refunding Portion of the Bonds, there is hereby levied upon all of the taxable property in the City a direct annual ad valorem tax which shall be spread upon the tax I1, Attachment 1 Packet Page Number 151 of 185 5801691v1 17 rolls and collected with and as part of other general property taxes in the City for the years and in the amounts as follows: Years of Tax Levy Years of Tax Collection Amounts See attached schedule The tax levies are such that if collected in full they, together with estimated collections of special assessments and any other revenues herein pledged for the payment of the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds and Prior 2004B Improvement Bonds Refunding Portion of the Bonds, will produce at least five percent in excess of the amount needed to meet when due the principal and interest payments on the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds and the Prior 2004B Improvement Bonds Refunding Portion of the Bonds. The tax levies shall be irrepealable so long as any of the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds and Prior 2004B Improvement Bonds Refunding Portion of the Bonds are outstanding and unpaid, provided that the City reserves the right and power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3. Upon payment of the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds, the uncollected taxes levied in the Prior 2004A Bonds Resolution authorizing the issuance of the Prior 2004A Bonds which are not needed to pay the Prior 2004A Bonds as a result of the Current Refunding shall be canceled. Upon payment of the Prior 2004B Improvement Bonds, the uncollected taxes levied in the Prior 2004B Improvement Bonds Resolution authorizing the issuance of the Prior 2004B Improvement Bonds which are not needed to pay the Prior 2004B Improvement Bonds as a result of the Crossover Refunding shall be canceled. (c) General Obligation Pledge. For the prompt and full payment of the principal and interest on the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds and the Prior 2004B Improvement Bonds Refunding Portion of the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City shall be and are hereby irrevocably pledged. If the balance in the Improvement Debt Service Subaccount is ever insufficient to pay all principal and interest then due on the Special Assessment and Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds and Prior 2004B Improvement Bonds Refunding Portion of the Bonds and any other bonds payable therefrom, the deficiency shall be promptly paid out of any other funds of the City which are available for such purpose, and such other funds may be reimbursed with or without interest from the Improvement Debt Service Subaccount when a sufficient balance is available therein. 18. Covenants Relating to the Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds. (a) Tax Levy; Coverage Test; Cancellation of Certain Tax Levies. To provide moneys for payment of the principal and interest on the Tax levy Refunding Portion of the Prior I1, Attachment 1 Packet Page Number 152 of 185 5801691v1 18 2004A Bonds Refunding Portion of the Bonds, there is hereby levied upon all of the taxable property in the City a direct annual ad valorem tax which shall be spread upon the tax rolls and collected with and as part of other general property taxes in the City for the years and in the amounts as follows: Years of Tax Levy Years of Tax Collection Amounts See attached schedule The tax levies are such that if collected in full they, together with estimated collections of special assessments and any other revenues herein pledged for the payment of the Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds, will produce at least five percent in excess of the amount needed to meet when due the principal and interest payments on the Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds. The tax levies shall be irrepealable so long as any of the Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds are outstanding and unpaid, provided that the City reserves the right and power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3. Upon payment of the Tax Levy Refunding Portion of the Prior 2004A Bonds, the uncollected taxes levied in the Tax Levy Refunding Portion of the Prior 2004A Bonds Resolution authorizing the issuance of the Prior 2004A Bonds which are not needed to pay the Prior 2004A Bonds as a result of the Current Refunding shall be canceled. (b) General Obligation Pledge. For the prompt and full payment of the principal and interest on the Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City shall be and are hereby irrevocably pledged. If the balance in the Tax Levy Debt Service Subaccount is ever insufficient to pay all principal and interest then due on the Tax Levy Refunding Portion of the Prior 2004A Bonds Refunding Portion of the Bonds and any other bonds payable therefrom, the deficiency shall be promptly paid out of any other funds of the City which are available for such purpose, and such other funds may be reimbursed with or without interest from the Improvement Debt Service Subaccount when a sufficient balance is available therein. 19. Prior Bonds; Security. Until retirement of the Prior Bonds, all provisions theretofore made for the security thereof shall be observed by the City and all of its officers and agents. 20. Defeasance. When all Bonds have been discharged as provided in this paragraph, all pledges, covenants and other rights granted by this resolution to the registered holders of the Bonds shall, to the extent permitted by law, cease. The City may discharge its obligations with respect to any Bonds which are due on any date by irrevocably depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full; or if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Bond Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. The City may also discharge its obligations with respect to any prepayable Bonds called I1, Attachment 1 Packet Page Number 153 of 185 5801691v1 19 for redemption on any date when they are prepayable according to their terms, by depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full, provided that notice of redemption thereof has been duly given. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a suitable banking institution qualified by law as an escrow agent for this purpose, cash or securities described in Minnesota Statutes, Section 475.67, Subdivision 8, bearing interest payable at such times and at such rates and maturing on such dates as shall be required, without regard to sale and/or reinvestment, to pay all amounts to become due thereon to maturity or, if notice of redemption as herein required has been duly provided for, to such earlier redemption date. 21. Securities; Escrow Agent. Securities purchased from moneys in the Escrow Account shall be limited to securities set forth in Minnesota Statutes, Section 475.67, Subdivision 8, and any amendments or supplements thereto. Securities purchased from the Escrow Account shall be purchased simultaneously with the delivery of the Bonds. The City Council has investigated the facts and hereby finds and determines that the Escrow Agent is a suitable financial institution to act as escrow agent. 22. Redemption of Refunded Bonds. The Clerk is hereby authorized and directed to give a mailed notice of redemption prior to the Call Date, to the paying agent for the Refunded 2004A Bonds in substantially the form attached hereto as Exhibit A, which terms and conditions are hereby approved and incorporated herein by reference. The Refunded 2004B Improvement Bonds shall be redeemed and prepaid on the Crossover Date in accordance with the terms and conditions set forth in the Notice of Call for Redemption, in substantially the form attached to the Escrow Agreement, which terms and conditions are hereby approved and incorporated herein by reference. 23. Escrow Agreement. On or prior to the delivery of the Bonds the Mayor and Finance Manager shall, and are hereby authorized and directed to, execute the Escrow Agreement on behalf of the City. The Escrow Agreement is hereby approved and adopted and made a part of this resolution, and the City covenants that it will promptly enforce all provisions thereof in the event of default thereunder by the Escrow Agent. 24. Purchase of SLGS or Open Market Securities. The Escrow Agent, as agent for the City, is hereby authorized and directed to purchase on behalf of the City and in its name the appropriate United States Treasury Securities, State and Local Government Series and/or open market securities as provided in paragraph 21, from the proceeds of the Prior 2004B Improvement Bonds Refunding Portion of the Bonds, to the extent necessary, other available funds, all in accordance with the provisions of this resolution and the Escrow Agreement and to execute all such documents (including the appropriate subscription form) required to effect such purchase in accordance with the applicable U.S. Treasury Regulations. 25. Certificate of Registration. The Clerk is hereby directed to file a certified copy of this resolution with the County Auditor of Ramsey County, Minnesota, together with such other information as each County Auditor shall require, and to obtain the County Auditor's Certificate from each County that the Bonds have been entered in the County Auditor's Bond Register and that the tax levy required by law has been made. I1, Attachment 1 Packet Page Number 154 of 185 5801691v1 20 26. Records and Certificates. The officers of the City are hereby authorized and directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of the issuance of the Bonds, certified copies of all proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other affidavits, certificates and information as are required to show the facts relating to the legality and marketability of the Bonds as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any re furnished, shall be deemed representations of the City as to the facts recited therein. 27. Negative Covenant as to Use of Proceeds and Projects. The City hereby covenants not to use the proceeds of the Bonds or to use the projects originally financed by the Prior Bonds, or to cause or permit them to be used, or to enter into any deferred payment arrangements for the cost of the projects, in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 28. Continuing Disclosure. The City is the sole obligated person with respect to the Bonds. The City hereby agrees, in accordance with the provisions of Rule 15c2-12 (the "Rule"), promulgated by the Securities and Exchange Commission (the "Commission") pursuant to the Securities Exchange Act of 1934, as amended, and a Continuing Disclosure Undertaking (the "Undertaking") hereinafter described to: (a) Provide or cause to be provided to the Municipal Securities Rulemaking Board (the "MSRB") by filing at www.emma.msrb.org in accordance with the Rule, certain annual financial information and operating data in accordance with the Undertaking. The City reserves the right to modify from time to time the terms of the Undertaking as provided therein. (b) Provide or cause to be provided to the MSRB notice of the occurrence of certain events with respect to the Bonds in not more than ten (10) business days after the occurrence of the event, in accordance with the Undertaking. (c) Provide or cause to be provided to the MSRB notice of a failure by the City to provide the annual financial information with respect to the City described in the Undertaking, in not more than ten (10) business days following such occurrence. (d) The City agrees that its covenants pursuant to the Rule set forth in this paragraph and in the Undertaking is intended to be for the benefit of the Holders of the Bonds and shall be enforceable on behalf of such Holders; provided that the right to enforce the provisions of these covenants shall be limited to a right to obtain specific enforcement of the City's obligations under the covenants. The Mayor and Clerk of the City, or any other officer of the City authorized to act in their place (the "Officers") are hereby authorized and directed to execute on behalf of the City the Undertaking in substantially the form presented to the City Council subject to such modifications thereof or additions thereto as are (i) consistent with the requirements under the Rule, (ii) required by the Purchaser of the Bonds, and (iii) acceptable to the Officers. 29. Tax-Exempt Status of the Bonds; Rebate. The City is subject to the rebate requirement imposed by Section 148(f) of the Code by reason of issuing (together with all I1, Attachment 1 Packet Page Number 155 of 185 5801691v1 21 subordinate entities thereof, and all entities treated as one issuer with the Issuer) more than $5,000,000 of tax-exempt governmental obligations during this calendar year as provided in Section 148(f)(4)(D) of the Code and Section 1.148-8 of the Regulations. 30. Designation of Qualified Tax-Exempt Obligations. In order to qualify the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City hereby makes the following factual statements and representations: (a) the Bonds are issued after August 7, 1986; (b) the Bonds are not "private activity bonds" as defined in Section 141 of the Code; (c) the City hereby designates the Bonds as "qualified tax exempt obligations" for purposes of Section 265(b)(3) of the Code; (d) the reasonably anticipated amount of tax exempt obligations (other than private activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will be issued by the City (and all entities treated as one issuer with the City, and all subordinate entities whose obligations are treated as issued by the City) during this calendar year 2013 will not exceed $10,000,000; (e) not more than $10,000,000 of obligations issued by the City during this calendar year 2013 have been designated for purposes of Section 265(b)(3) of the Code; and (f) the aggregate face amount of the Bonds does not exceed $10,000,000. The City shall use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designation made by this paragraph. 31. Official Statement. The Official Statement relating to the Bonds prepared and distributed by the Springsted Incorporated is hereby approved and the officers of the City are authorized in connection with the delivery of the Bonds to sign such certificates as may be necessary with respect to the completeness and accuracy of the Official Statement. 32. Supplemental Resolution. The Prior Resolutions are hereby supplemented to the extent necessary to give effect to the provisions hereof. 33. Severability. If any section, paragraph or provision of this resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this resolution. 34. Headings. Headings in this resolution are included for convenience of reference only and are not a part hereof, and shall not limit or define the meaning of any provision hereof. The motion for the adoption of the foregoing resolution was duly seconded by member _______________ and, after a full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: I1, Attachment 1 Packet Page Number 156 of 185 5801691v1 22 and the following voted against the same: whereupon the resolution was declared duly passed and adopted. I1, Attachment 1 Packet Page Number 157 of 185 5801691v1 23 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council, duly called and held on the date therein indicated, insofar as such minutes relate to providing for the issuance and sale of $3,805,000 General Obligation Refunding Bonds, Series 2013B. WITNESS my hand on November ___, 2013. ___________________________ Clerk I1, Attachment 1 Packet Page Number 158 of 185 5801691v1 B-1 EXHIBIT A NOTICE OF CALL FOR REDEMPTION GENERAL OBLIGATION REFUNDING BONDS, SERIES 2004A CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that by order of the City Council of the City of Maplewood, Ramsey County, Minnesota, there have been called for redemption and prepayment on February 1, 2014 those outstanding bonds of the City designated as General Obligation Refunding Bonds, Series 2004A, dated as of April 1, 2004, having stated maturity dates or subject to mandatory redemption in the years 2015 through 2021, inclusive, and totaling $1,755,000 in principal amount and having CUSIP numbers listed below: Year CUSIP Number* 2015 2016 2017 2018 2021 The bonds are being called at a price of par plus accrued interest to February 1, 2014, on which date all interest on the bonds will cease to accrue. Holders of the bonds hereby called for redemption are requested to present their bonds for payment, at U.S. Bank National Association, Attn: Paying Agency Department, St. Paul, Minnesota . Dated: November 14, 2013 BY ORDER OF THE CITY COUNCIL /s/ , City Clerk *The City shall not be responsible for the selection of or use of the CUSIP numbers, nor is any representation made as to their correctness indicated in the notice. They are included solely for the convenience of the holders. I1, Attachment 1 Packet Page Number 159 of 185 5801691v1 STATE OF MINNESOTA COUNTY AUDITOR'S CERTIFICATE COUNTY OF RAMSEY AS TO TAX LEVY AND REGISTRATION I, the undersigned, being the duly qualified and acting County Auditor of Ramsey County, Minnesota, DO HEREBY CERTIFY that on the date hereof, there was filed in my office a certified copy of a resolution adopted on November 14, 2013, by the City Council of the City of Maplewood, Minnesota, authorizing the issuance of $3,805,000 General Obligation Refunding Bonds, Series 2013B (the "Bonds") and levying a tax for the payment thereof, together with full information regarding the Bonds for which the tax was levied; the Bonds have been entered in my Register; and the tax levy required by law has been made. WITNESS my hand and the seal of the County Auditor on _____________, 2013. ________________________________ County Auditor (SEAL) I1, Attachment 1 Packet Page Number 160 of 185 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Melinda Coleman, Assistant City Manager David Fisher, Building Official Tom Ekstrand, Senior Planner DATE: October 30, 2013 SUBJECT: Approval of Resolution for Community Development Fees for 2014 Introduction City fees are adjusted at the beginning of each year. The fees charged by the Community Development Department include fees for building permits and associated charges (mechanical permits, electrical permit fees and the like), planning fees (zoning and land use applications) and restaurant inspection fees. Staff is proposing the community development service charges and permit fees be adjusted and increased as stated below by January 1, 2014. Background In 2004, the city conducted a User Fee Study to determine if the city was charging an adequate amount of money to cover service costs for the Community Development Department. Based on the study all fees were increased. However, the increases were proposed over a five-year period to avoid a drastic spike in cost to the public for these services. The end of 2007 was an exception, however, when the fees were raised to the top end of the five-year fee chart. From 2008 to 2013 the fees have remained consistent without many changes. In 2009 there was a plan review fee of $325.00 added for the remodeling of an existing restaurant and the fee of $675.00 for a new restaurant. In 2010 a fee of $250 was added to the fee schedule to address the nuisance-abatement actions of city staff. Discussion Staff has reviewed the current fees and compared building permit fees with other communities in the area. Staff found that the City of Maplewood’s building fees were about 2% to 3% lower than the other communities. In addition, most of the communities building permit fees are based on value and did not use flat fees for building permit windows, decks, residential roofs residential siding and structure over 120 square feet but not greater than 200 square foot. When a flat fee was use by adjacent cities their flat fees were more than $150. The staff is proposing a minor fee increase of 2% for building permits that are base on value and $30.00 increase on building permit flat fees. This would increase the fees from $120 to $150 for residential roofs, siding, windows, patio doors, doors, stucco, above ground pools and sheds between 120 and 200 square feet. J1 Packet Page Number 161 of 185 2 Staff recommends an increase of $25.00 to the code enforcement abatement fee. This would increase the abatement fee from $250 that was established in 2010 to $275 for 2014. There were over 40 of these abatements to mow lawns or remove debris from properties in 2012 and 2013 has had 30 abatements. Staff feels that the city is not in the business to mow lawns and this fee should be increased to help pay for staff’s time. Staff reviewed the contractor licenses, truth-in-housing license, mechanical permits, plumbing permits, electrical permits and planning fees and is recommending no increases to: - Contractor license fee of $130.00 (commercial building, mechanical & truth-in- housing). - Mechanical, plumbing or electrical permit fees. - Planning variances, building relocations, CUPs, CUP revisions, final plats, home occupations, lot divisions, PUDs, prelim plat revisions or extensions, public vacations, rezoning, woodlot alteration permits, and Community Design Reviews fees. Budget Impact Estimate about $5,000 increase in building permit revenue and $1,000 increase in abatement fees received in 2014. Recommendation Adopt the resolution setting the 2014 Building Permit Fees and the 2014 Community Development Service Charges. Attachments 1. Community Development Fees Resolution 2. Table A-1 Building Permit Fees 3. 2014 Community Development Service Charges J1 Packet Page Number 162 of 185 RESOLUTION NO.____ COMMUNITY DEVELOPMENT FEES WHEREAS, the Maplewood City Council has performed their annual evaluation of the fees charged by the city for building permits, planning reviews and restaurant inspections; WHEREAS, the Maplewood City Council hereby sets the following fees listed in the table entitled Table A-1 Building Permit Fees; WHEREAS, the Maplewood City Council hereby sets the Community Development Service Charges for planning and health related fees as outlined on the fee chart entitled 2014 Community Development Service Charges; NOW, THEREFORE BE IT RESOLVED, that the City of Maplewood adopt the above mentioned 2014 fee amounts. Maplewood City council _________ this resolution on ___________, 2013. J1, Attachment 1 Packet Page Number 163 of 185 Table A-1 Proposed 2014 Building Permit Fees TOTAL VALUATION FEE $1.00 to $500.00 $28.05 $501.00 to $2,000.00 $28.05 for the first $500.00 plus 3.62 for each additional $100.00, or fraction thereof, to and including $2,000.00 $2,001.00 to $25,000.00 $82.35 for the first $2,000.00 plus $16.42 for each additional $1,000.00, or fraction thereof, to and including $25,000.00 $25,001.00 to $50,000.00 $459.92 for the first $25,000.00 plus $11.97 for each additional $1,000.00, or fraction thereof, to and including $50,000.00 $50,001.00 to $100,000.00 $759.17 for the first $50,000.00 plus $8.36 for each additional $1,000.00, or fraction thereof, to and including $100,000.00 $100,001.00 to $500,000.00 $1,177.17 for the first $100,000.00 plus $6.68 for each additional $1,000.00, or fraction thereof, to and including $500,000.00 $500,001.00 to $1,000,000.00 $3,849.17 for the first $500,000.00 plus $5.57 for each additional $1,000.00, or fraction thereof, to and including $1,000,000.00 $1,000,001.00 and up $6,634.17 for the first $1,000,000.00 plus $4.46 for each additional $1,000.00, or fraction thereof Other Inspections and Fees: 1. Inspections outside of normal business hours…………………………$100.00 per hour (minimum charge – two hours) 2. Re-inspection fees …………………………………………………….. $100.00 per hour 3. Re-inspection fees from Health Officer on Pools...………………….....$100.00 per hour 4. Inspections for which no fee is specifically indicated………………….$100.00 per hour (minimum charge – one-half hour) 5. Interior preparation fee …………………………………………………$100.00 6. For use of outside consultants for plan checking, inspections and similar costs.........................................................................................Actual costs1 1Actual costs include administrative and overhead costs. Plan Review Fee: When a building permit is required and a plan is required to be submitted, a plan review fee shall be paid. Plan review fees for all buildings shall be sixty five percent (65%) of the building permit fee, except as modified in Minnesota State Building Code Section 1300. The plan review fees specified are separate fees from the permit fees specified and are in addition to the permit fees. When submittal documents are incomplete or changed so as to require additional plan review or when the project involves deferred submittal items an additional plan review fee shall be charged at the above rate. J1, Attachment 2 Packet Page Number 164 of 185 Expiration of plan review: Applications for which no permit is issued within 180 days following the date of application shall expire by limitation, and plans and other data submitted for review may thereafter be returned to the applicant or destroyed by the building official. The building official may extend the time for action by the applicant for a period not exceeding 180 days on request by the applicant showing that circumstances beyond the control of the applicant have prevented action from being taken. No application shall be extended more than once. In order to renew action on an application after expiration, the applicant shall resubmit plans and pay a new plan review fee. Refund Fee: The building official may authorize refunding of any fee paid hereunder which was erroneously paid or collected. The building official may authorize refunding of not more than 80 percent of the permit fee paid when no work has been done under a permit issued in accordance with this code. The building official may authorize refunding of not more than 80 percent of the plan review fee paid when an application for a permit for which a plan review fee has paid is withdrawn or canceled before any plan review is done. The building official shall not authorize refunding of any fee paid except on written application filed by the original permittee not later than 180 days after the date of fee payment. Investigation Fee: Work without a Permit If work for which a permit is required by the code has been commenced without first obtaining a permit, a special investigation shall be made before a permit may be issued for the work. An investigation fee, in addition to the permit fee, shall be collected. The investigation fee shall be equal to the amount of the permit fee required. The payment of such investigation fee shall not exempt any person from compliance with all other provisions of the city code nor from any penalty prescribed by law. Demolition Permit Fee: Structures not connected to utilities $100.00 Structures connected to City utilities $225.00 Certificate of Occupancy Fee: $100.00 Conditional Certificate of Occupancy $100.00 Temporary / Seasonal Certificate of Occupancy Permit $100.00 Occupancy Permit $100.00 Manufactured Home Permit Fee: New installation or replacement $180.00 Moving Building Permit Fee: Building Relocation $100.00 Investigation fee $100.00/hour Swimming Pool Permit Fees: Above Ground $150.00 Below Ground $200.00 J1, Attachment 2 Packet Page Number 165 of 185 Residential Permit Flat Fees: (Windows, Decks, Roofs, Siding): Windows $150.00 Deck $150.00 Residential roofs $150.00 Residential siding $150.00 Utility structures (over 120 sf. but not greater than 200 sf.) $150.00 Miscellaneous Fees: Replacement inspection record card $50.00 Re-stamping job site plan sets $50.00 Electrical Permit Fee: Set through contract with Contract Electrical Inspector 80% of the permit as it has been Add $9.50 Admin Fee to all electrical permits. Mechanical Permit Fees: Residential Minimum fee $40.00 Gas piping – Repair or new installation $40.00 Gas or oil fired furnace or boiler $40.00 Warm air furnace or hot water heating system $40.00 Construction or alt.of any warm air furnace per unit $40.00 Construction or alteration of each hot water system $40.00 Installation or replacement of each hot water system per unit $40.00 Per unit heaters based on first 100,000 BTU input $40.00 Air conditioning – new or replacement $40.00 Wood burning furnace per unit $40.00 Swimming pool heater per unit $40.00 Air exchanger $40.00 Gas or oil space heater per unit $40.00 Gas direct vent heater per unit $40.00 Gas fireplace, Gas log or insert $40.00 In floor Heat system $40.00 Other $40.00 Mechanical Commercial Fees: All commercial work 1.85 % of estimated job cost plus $78.00 Mechanical plan review 25% of the permit fee Plumbing Permit Fees: Residential - Minimum fee $45.00 Residential $45.00 plus, $10.00 for each fixture opening Commercial work 2.15 % of estimated job cost plus $91.00 J1, Attachment 2 Packet Page Number 166 of 185 2013 2014 Administrative Variances:500 500 Building Relocation:925 925 Comprehensive Plan Amendment:1,650 1,650 Conditional Use Permit:1,650 1,650 Conditional Use Permit Revision:1,000 1,000 Final Plat:430 430 Front Yard Setback Authorization:500 500 Home Occupations:1,385 1,385 Lot Divisions:500 500 Planned Unit Development:2,735 2,735 Preliminary Plat:2,050 2,050 Preliminary Plat Revision or Time Extension:990 990 Public Vacations:1,200 1,200 Rezoning:1,650 1,650 Variances:1,385 1,385 Woodlot Alteration Permit:375 375 Community Design Review Board: Commercial/Multi-family reviews 1,650 1,650 Minor Construction Project 500 500 Residential 500 500 Revision 500 500 Comprehensive Sign Plan 500 500 BUILDING PERMIT FLAT FEES *Residential Roofing 120 *150 *Residential Siding 120 *150 *Stucco 120 *150 *Residential Windows/Patio Door 120 *150 *Decks 120 *150 *Above Ground Pools 120 *150 *Sheds Over 120 Sq Ft Not over 200 Sq Ft 120 *150 *Interior Preparation for Tenant Remodels 105 *110 Demo Permit Fees *Structures Connected to Utilities 205 *225 *Structures Not Connected to Utilities 80 *100 SIGNS Billboard Sign Permit 500 500 Dynamic Display Sign 175 175 Freestanding Sign Permit 175 175 Temporary Sign Permit 45 45 Wall Sign Permit 110 110 PLANNING FEES 2014 COMMUNITY DEVELOPMENT SERVICE CHARGES J1, Attachment 3 Packet Page Number 167 of 185 MISCELLANEOUS SERVICE CHARGES *Abatement Fee 250 *275 *Moblile Home Set-up Permit 170 *180 Building Moving 70 *100 Contractor License 130 130 On-site Sewage Systems 150 150 Project Notification Sign 200 200 Truth-In-Housing Evaluators License 130 130 Truth-In-Housing Filing Fee 30 30 Zoning Compliance Letter 100 100 HEALTH FEES *Restaurant Plan Review - Existing 325 *330 *Restaurant Plan Review - New 675 *685 RESIDENTIAL MECHANICAL FEES Minimum fee 40 40 Gas Piping 40 40 Gas/Oil Burning Appliance 40 40 Ductwork 40 40 Unit Heater 40 40 Set Fireplace - Gas or Wood 40 40 Air Exchanger 40 40 Air Conditioning 40 40 In Floor Heat 40 40 Other 40 40 COMMERCIAL MECHANICAL FEES Based on Valuation X.0185 + $78 No Changes No Change Mechanical Plan Review = 25% of Permit RESIDENTIAL PLUMBING FEES Minimum fee 45 45 $10 per fixture No Change No Change COMMERCIAL PLUMBING Based on Valuation X .0215 +$91 No Change No Change ELECTRICAL FEES Minimum Fee $35.00 $9.50 Admin 44.50 44.50 Based on State Form No Change No Change The * reflects a change from 2013 to 2014 J1, Attachment 3 Packet Page Number 168 of 185 MEMORANDUM TO: Charles Ahl, City Manager FROM: Michael Martin, AICP, Planner Melinda Coleman, Assistant City Manager DATE: November 6, 2013 SUBJECT: Approval of a Resolution Calling a Public Hearing on the Proposed Adoption of a Modification to the Development Program for Development District No. 1, the Proposed Establishment of Tax Increment Financing (Housing) District No. 1-13 Therein, and the Proposed Adoption of a Tax Increment Financing Plan A. Approval of a Resolution Calling a Public Hearing Introduction Greg Johnson, of Battle Creek LLC, is proposing to purchase the city-owned property at 2501 Londin Lane and redevelop the site into 148 senior housing units. Mr. Johnson has made an application to the city requesting tax increment financing (TIF) assistance. Discussion Staff has been working with Mr. Johnson on the potential redevelopment of the former Londin Lane fire station. Mr. Johnson has also submitted land use applications to build the 148 unit senior living facility which would consist of a mix of independent living units, assisted-living units, and memory care units. The land use applications are currently being reviewed by staff and will be presented to the relevant commissions in November and be forwarded to the city council for consideration of approval in December. The applicant is seeking TIF assistance from the City to assist in the development of the site, and the provision of a portion of the units as affordable housing options. A TIF plan for this project is currently being drafted, along with a draft development agreement and will be reviewed by the city council on December 9. Committee Review November 13, 2013: The housing and economic development commission will review this TIF request and provide a recommendation. November 19, 2013: The planning commission will review the TIF request for consistency with the city’s comprehensive plan at this meeting. J2 Packet Page Number 169 of 185 Budget Impact The action of calling for a public hearing does not have any budget impact. The city council will consider, as separate agenda items, the costs and budget impacts of utilizing TIF for this project. Recommendations It is recommended the City Council adopt the attached resolution that calls for a Public Hearing on December 9, 2013 to consider Modification to the Development Program for Development District No. 1, the Proposed Establishment of Tax Increment Financing (Housing) District No. 1- 13 Therein, and the Proposed Adoption of a Tax Increment Financing Plan. Attachments 1. Resolution Calling for Public Hearing J2 Packet Page Number 170 of 185 5710893v1 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA HELD: November 14, 2013 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on Monday, the 14th day of November, 2013 at 7:00 p.m. for the purpose, in part, of calling a public hearing on the proposed adoption of a Modification to the Development Program for Development District No. 1, and the proposed establishment of Tax Increment Financing (Housing) District No. 1-13 therein and the proposed adoption of a Tax Increment Financing Plan therefor. The following Council Members were present: and the following were absent: Council Member _______________________ introduced the following resolution and moved its adoption: RESOLUTION CALLING PUBLIC HEARING ON THE PROPOSED ADOPTION OF A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 AND THE PROPOSED ESTABLISHMENT OF TAX INCREMENT FINANCING (HOUSING) DISTRICT NO. 1-13 THEREIN AND THE PROPOSED ADOPTION OF A TAX INCREMENT FINANCING PLAN THEREFOR BE IT RESOLVED by the City Council (the “Council”) of the City of Maplewood, Minnesota (the “City”), as follows: 1. Public Hearing. This Council shall meet on December 9, 2013, at approximately 7:00 p.m., to hold a public hearing on the following matters: (a) the proposed adoption of a Modification to the Development Program for Development District No. 1; (b) the proposed establishment of Tax Increment Financing (Housing) District No. 1-13 therein; and (c) the proposed adoption of a Tax Increment Financing Plan therefor, all pursuant to and in accordance with Minnesota Statutes, Sections 469.124 through 469.134, both inclusive, as amended and Minnesota Statutes, Sections 469.174 through 469.1794, both inclusive, as amended (collectively, the “Act”). 2. Notice of Hearing; Program Modification and Plan. The City Manager is hereby authorized to cause a notice of the hearing, substantially in the form attached hereto as Exhibit A, to be published as required by the Act and to place a copy of the proposed Modification to the Development Program and Tax Increment Financing Plan on file in the Manager’s Office at City Hall and to make such copies available for inspection by the public. J2, Attachment 1 Packet Page Number 171 of 185 5710893v1 2 3. Consultation with Other Taxing Jurisdictions. The City Manager is hereby directed to mail a notice of the public hearing and a copy of the Tax Increment Financing Plan to Ramsey County and Independent School District No. 622 informing those taxing jurisdictions of the estimated fiscal and economic impact of the establishment of the proposed tax increment financing district. The motion for the adoption of the foregoing resolution was duly seconded by Council Member _____________________ and upon vote being taken thereon, the following voted in favor: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. J2, Attachment 1 Packet Page Number 172 of 185 5710893v1 3 STATE OF MINNESOTA ) ) ss. COUNTY OF RAMSEY ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that the attached resolution is a true and correct copy of an extract of minutes of a meeting of the City Council of the City of Maplewood, Minnesota duly called and held, as such minutes relate to the calling of a public hearing on the City’s development district and the establishment of a tax increment financing district. Dated November ____, 2013 ____________________________________ City Clerk J2, Attachment 1 Packet Page Number 173 of 185 5710893v1 Exhibit A CITY OF MAPLEWOOD COUNTY OF RAMSEY STATE OF MINNESOTA NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council (the “Council”) of the City of Maplewood, Ramsey County, Minnesota, will hold a public hearing on Monday, December 9, 2013, at 7:00 p.m., at the Maplewood City Hall, 1830 East County Road B, in the City of Maplewood, Minnesota, relating to the proposed adoption of a Modification to the Development Program for Development District No. 1, and the proposed establishment of Tax Increment Financing (Housing) District No. 1-13 and the proposed adoption of a Tax Increment Financing Plan therefor, within Development District No. 1, pursuant to Minnesota Statutes, Sections 469.124 to 469.134, inclusive, as amended, and Section 469.174 through 469.1799, inclusive, as amended. Copies of the Modification to the Development Program and the Tax Increment Financing Plan as proposed to be adopted will be on file and available for public inspection at the office of the City Manager at City Hall.. The property proposed to be included in Tax Increment Financing (Housing) District No. 1-13 is described in the Tax Increment Financing Plan on file in the office of the City Manager. A map of Development District No. 1 and Tax Increment Financing (Housing) District No. 1-13 is set forth below: [INSERT MAP of Development District No. 1 and Tax Increment (Housing) Financing District No. 1-13] All interested persons may appear at the hearing and present their views orally or in writing prior to the hearing. Dated: November 14, 2013 BY ORDER OF THE CITY COUNCIL /s/ Chuck Ahl City Manager J2, Attachment 1 Packet Page Number 174 of 185 J3 CORRECTED MEMORANDUM TO REFLECT FINAL FIGURES FOR ABRAMS AND JUENEMANN MEMORANDUM TO: Chuck Ahl, City Manager FROM: Karen Guilfoile, Director Citizen Services DATE: November 7, 2013 RE: Canvass of Municipal General Election Results It is recommended that the City Council approve the following resolution canvassing the results of the Municipal General Election held on November 5, 2013. RESOLUTION CANVASS OF ELECTION RESOLVED, that the City Council of Maplewood, Ramsey County, Minnesota, acting as a canvassing board on November 14, 2013, hereby declares the following results from the November 5, 2013 Municipal General Election. Mayor: Diana Longrie 1803 Nora Slawik 3777 Councilmembers: Marylee Abrams 2988 Margret Ann Behrens 2294 Rebecca Cave 2307 Kathleen Juenemann 2891 Receiving the highest number of votes in the election for Mayor is Nora Slawik. Marylee Abrams and Kathleen Juenemann received the highest number of votes for the office of Councilmember. All elected terms are for four years. A swearing-in and oath of office ceremony will take place on January 6, 2014. WRITE-IN VOTES: A total of 26 write-in votes were received for Mayor and a total of 45 write-in votes were received for City Council member. A complete record of the write-in votes follows. MAYOR: NAME VOTE TOTAL Adam Burback 1 Anyone else 1 Packet Page Number 175 of 185 J3 Big John 1 Bob Cardinal 3 Bob Kane 1 Coleman 1 Corinne Walker 1 Dan Mauer 1 Diana Longrie 1 Fran Grant 2 John Savat 1 Kevin Yackel 1 No viable candidate 1 Patrick J. Eckert 1 Pete Smith 1 Sheeza Ballsniffer 1 T. Village Idiot 1 Will Rossbach 3 No Name 3 CITY COUNCIL: NAME VOTE TOTAL Adam Burback 1 Anthony Ducklow 2 Bob Cane 1 Dan Mauer 1 Dan Walker 1 Dave Katz 1 Douglas R. White 1 Edward V. Franzmeier 1 Evan Savat 1 Hal Bierwerth 1 Jacob Anderson 1 Jennifer Baldwin 1 Jim Cardinal 1 Joe Hinderer 1 John Prior 1 John Wegleitner 1 Juicy Lucy 1 Nancy J. Lerew 1 Roger Samarani 1 Ron Cockriel 1 Ron Heart 1 Ron Erickson 1 Steve Kokaisel 1 Steve Schwerr 1 Tom Cruise 1 Walter Ruen 3 Warren Wessel 4 Will Rossbach 1 No Name 11 Packet Page Number 176 of 185 J4 MEMORANDUM TO: City Council FROM: Charles Ahl, City Manager Alan Kantrud, City Attorney DATE: November 13, 2013 SUBJECT: Approval of Settlement for Damages in Condemnation Case – Craemer Parcel a. Declaration of Intent to Consider Closed Session (§13D.04 subd.5) Introduction/Background City Attorney Alan Kantrud will update the Council on litigation matters related to a settlement for damages in a condemnation case in relation to the Craemer Parcel. It is expected that due to the litigation decisions and update on client-attorney issues, that this meeting will be closed per statute. Budget Impact None. Recommendation The City Council will receive the update during the closed session. No action will be taken during this closed session. Attachments None. Packet Page Number 177 of 185 M1 MEMORANDUM TO: City Council FROM: Charles Ahl, City Manager DATE: November 5, 2013 SUBJECT: Council Meeting Calendar Report Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcement of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Agenda Items & Work Session Schedule 1. Discussion on Condemnation of Property – November 25th 2. EDA Plan – November 25th 3. Discussion on Cable Commission Franchise with Kim Facile – November 25th 4. Discontinuation of DARE Program – November 25th 5. Recycling Cart Purchase – November 25th 6. December 2nd Council Workshop Cancelled 7. Police Survey and Strategies – December 9th 8. December 23rd Council Meeting Moved to December 19th at 7:00pm 9. Presentation by Ramsey County Sheriff Matt Bostrom, December 19th 10. City Hall & 1902 Closing at 1:30pm on December 24th & 31st for Christmas Eve and New Years Eve. Budget Impact Recommendation No action required. Attachments None. Packet Page Number 178 of 185 M2 MEMORANDUM TO: City Council FROM: Charles Ahl, City Manager DATE: October 22, 2013 SUBJECT: Report on Progress on City Council Goals A. Public Safety B. Economic Development C. Financial Stability/Sustainability D. Parks and Recreation E. Consolidation of Services/Shared Services Introduction/Background In March 2012, the City Council and staff met for a one-day session to discuss and establish goals for the City and operations for 2012 – 2014. A follow-up retreat to this goal session was held in a one-day session on March 6, 2013, at which point the Council unanimously received a report on progress for these goals, reviewed departmental priorities and reaffirmed the goals for the remainder of 2013. This agenda item is intended to continue a discussion on these goals, including updates on the progress related to each item. No action is anticipated as part of this item. Summary of Goals and Progress [Goals are listed in Ranked Order] A. Public Safety a. Goal specifics: Complete the plan for rebuilding and relocating fire stations, from five to three, including securing the 3M site. Develop and commit to a plan for meeting the space needs of the police department. i. Fire Chief Lukin reports that the 3M site where the new station will be located has been donated to the city of Maplewood by 3M and the final paperwork for the land transaction is in process. Plans are well underway and drawings and designs have been completed for the new station, which will be called Fire Station Number 1. We have met with all commissions regarding the design and layout of the new fire station with approvals from all. Our goal is to have the station open and operational by November 1, 2014. Meetings are currently taking place to start the designing and layout for the other two stations. The Maplewood Police Department will be adding a South Police Substation into the Facility to expand service. ii. Police Chief Schnell and IT Director Fowlds reports that significant progress has been and continues to be made with regard to public safety facility upgrades, enhancements, and expansion. The police department facility upgrade and expansion is fully underway. Excellent intra-City Packet Page Number 179 of 185 M2 collaborations are being developed and refined in a number of areas, including: Efforts by the police, fire and IT departments to explore options for increased integration of data management systems, including paperless operations. Additionally, the fire and police departments are continuing to plan for a South Maplewood Police Substation, which will be co-located in the new fire department facility near the 3M campus. Taking advantage of this unique opportunity to better meet with needs of south Maplewood residents and businesses without significant additional expenditure represents a wise investment that we believe will pay real and received public safety dividends for years to come. B. Economic Development a. Goal specifics: Make a concerted effort to define and develop a plan (through the EDA) that will ensure new economic development in the city with a particular focus on re-development. Commit to re-development (including housing) for the City through prioritizing and updating the Master Plan. Determine staffing needs for this effort with adequate resources. Work with BEDC. b. This goal is undergoing a major revision in approach since July 2013. Assistant City Manager Melinda Coleman has been hired to implement new policies and attract new development and departmental changes. This hiring and confirmation of duties will be a major start to meet the staffing needs for this continued effort. Much of the effort has been on examining the Gladstone area and exploring the Master Plan and related issues. A new grant application has been submitted to the Metropolitan Council earlier this year and recent indications are that a purchase agreement has been signed for the Maplewood Bowl property and a developer is proposing a $20+ million investment into the area with additional investments to follow. The major economic development focus of 2013, prior to Coleman’s arrival was led by a team of current City Manager Ahl and Finance Manager Bauman working with our partners at Springsted and Briggs-Morgan to develop the necessary Tax Increment Financing package to retain 700+ jobs on the 3M Campus that will include a new $150-million plus research and development facility. c. Assistant City Manager Melinda Coleman reports that additional efforts for economic development in 2013 and 2014 will be to develop the necessary plan. Staff will work with the BEDC during the next 4-8 months on the sale of fire stations; marketing of additional City parcels, expansion of development in Gladstone and a renewed focus on the Rush Line Corridor Transit plan. C. Financial Stability/Sustainability a. Goal Specifics: Continue to provide quality, efficient services to our citizens while equalizing expenditures and revenues every year. Make budgeting decisions that comport with the principals of sustainability. b. Finance Manager Gayle Bauman reports that City staff made presentations to Council this past year regarding a long range plan for Debt Management. The plan to apply new LGA funds to short term initiatives or specific projects and not use it for operations demonstrates the City’s efforts toward maintaining stability/sustainability. Based on recent history, reliance on the State LGA funds Packet Page Number 180 of 185 M2 for operational support does not speak to sustainability. Staff is also working to put together an Infrastructure Replacement Policy to facilitate the financial planning necessary to accommodate the timely replacement of assets. This would be another area where LGA funds could be directed to jump start the program. The Council and Department Heads are updated monthly on the status of the City’s General Fund, which is the main operating fund for the City. Having up-to- date information available assists greatly with the decision making process. The City’s General Fund balance is being maintained at 40% of general fund revenues, which is well within the guidelines provided by the State Auditor and helps the City maintain its high bond rating. D. Parks and Recreation a. Goal Specifics: Continue to determine how to resolve the Community Center’s funding and programming issues. Explore a possible joint venture with neighboring communities and a referendum on a sustainable Parks system. Develop a comprehensive plan about our parks. b. Parks and Recreation Director Dewey Konewko reports that: i. MCC staff is working very closely with the Finance Director implementing a 5 – 7 year sustainable budget plan with the goal of eliminating the negative cash balance in the Community Center Operations Fund. Staff is also working on an asset management plan for the MCC that will be presented to council for further review and discussion when complete. The asset management plan will assist staff in preparing the Capital Improvement Plan and will look out over the next five to ten years so we can better understand and plan for future improvements to the facility. Staff continues to look at opportunities to reduce expenditures as well as increasing revenue streams at the MCC. ii. With council approval, the Park System Task Force was created to assist staff in the development of a comprehensive Master Plan for the City’s parks, trails, and open spaces. The Park System Task Force works very closely with the Park Commission and ultimately the City Council. One of the outcomes of the Park Master Plan is to identify options for future funding, which will include a city-wide referendum for improvements/enhancements to Maplewood’s parks, trails, and open spaces. The Parks Department continues to work directly with neighboring communities to ensure that we deliver services in a cost efficient manner and seek out ways to collaborate on new programming opportunities. E. Consolidation of Services/Shared Services a. Goal Specifics: All departments will work collaboratively with other cities in an effort to provide more cost-effective services where possible. Consolidate or share city services where it makes sense from a sustainability standpoint. b. City Manager Ahl has compiled a list of dozens of joint efforts that are new and existing over the past few years. This list includes: Packet Page Number 181 of 185 M2 i. Finance: Utility Billing with multiple area Cities; Ambulance Billing private ii. IT Dept: Metro-Inet is a regional partnership of agencies saving funds for internet and phone service; N. St Paul provides joint fiber optics; St. Paul provides RMS and CAD software; Ramsey County provides GIS service and Ramsey/Washington Suburban Cable Commission for CATV iii. Public Works: Roseville and Lake Elmo for engineering services; Ramsey County for signal maintenance and striping; Oakdale for crack sealing; St. Paul for street light maintenance, water service, billing services; Maplewood provides service to N. St Paul and Oakdale for street signs; numerous agreements with border cities for shared utility and street maintenance. iv. Parks and Recreation: East Twins Babe Ruth, NESA Soccer, MAA for recreation service; ISD #622 and #623 for facilities; Kokoro for Volleyball facilities; Mahtomedi and N. St. Paul for beach service; Ashland for theater; ISD #622 for job training and aquatic programs; Tartan Ice Arena. v. Police: Ramsey County for drug enforcement; St. Paul PD for records and mobile sharing; Ramsey County for dispatch, SWAT, traffic grants; BCA for internet crimes. vi. Fire: Ramsey County for dispatch and CAD; East Metro Training facility; Fire Auto Aid in area; Ramsey County Fire and Arson Investigation and Emergency Operations coordination; Equipment share with Oakdale F. Other Areas: a. Council Directed Staff Priorities for 2013: i. Communication 1. Since July 2013, Karen Guilfoile has been re-assigned to a new role as Director of Communication. This was the Council Members’ top priority for the staff in 2013 and was called the Theme of the Day. It has been re-titled to “Tell Our Story” 2. Director of Communications Karen Guilfoile reports that a. At your direction, I have focused on communication and what has become our coined phrase “Telling Our Story” every opportunity that we can find to do so. We have begun to take a different approach in writing articles for the Maplewood Monthly so that they not only inform the public but also tell the story of what it takes to get things done in the city. b. In May of this year we introduced “Business Highlights” in the Monthly interviewing owner/managers writing articles with accompanying pictures giving our businesses an opportunity to tell their story. This has been well received. c. We have begun to utilize our opportunities at GTN in a broader way by inviting GTN staff to record different events Packet Page Number 182 of 185 M2 so that we can incorporate visuals in our monthly broadcasts i.e. 3M groundbreaking and the Highway 36 ribbon cutting and grand opening event. In addition, we are working with GTN staff to record on-site happenings that will be incorporated into a new “newsy” type of program that we are working on. Clips from these programs will also be incorporated into 30 – 60 second clips that will then be posted on the website to keep our residents up to speed. d. In the past we have used the Clear Channel billboards as requested by varying departments. In the spirit of increased communication, we are attempting to have two rotations of city related news or events on the boards consistently. The MCC Electronic Board will continue to be used to promote and notify the public of city events. Budget Impact None. Recommended Action The City Council should actively participate in the discussion and staff comments on the overall goal. Areas of progress should be noted, as well as areas where additional emphasis is needed should also be addressed. No action is anticipated on this item. Staff anticipates calling for a new Staff Council Retreat in early 2014 Attachments 1. 2012-2014 Council Goals Packet Page Number 183 of 185 2012- 2014 GOALS Ranked in 2012 (for two years) #1 – Public Safety Complete the plan for rebuilding and relocating fire stations, from five to three, including securing the 3M site. Develop and commit to a plan for meeting the space needs of the Police Department. #1 – Economic Development (tie for first) Make a concerted effort to define and develop a plan (through the EDA) that will ensure new economic development in the City with a particular focus on re-development. Commit to a redevelopment (including housing) for the City through prioritizing and updating the master plan. Determine staffing needs for this effort with adequate resources. Work with BEDC. #3 – Financial Stability/Sustainability Continue to provide quality, efficient services to our citizens while equalizing expenditures and revenues every year. Make budgeting decisions that comport with the principals of sustainability. #4 – Parks and Recreation Continue to determine how to resolve the Community Center’s funding and programming issues. Explore a possible joint venture with neighboring communities and a referendum on a sustainable Parks system. Develop a comprehensive plan about our parks. #5 – Consolidation of Services/Shared Services All departments will work collaborative with other cities to in an effort to provide more cost- effective services where possible. Consolidate or share city services where is makes sense from a sustainability standpoint (Good Government). M2, Attachment 1 Packet Page Number 184 of 185 M3 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Karen Guilfoile, Director Citizen Services DATE: November 4, 2013 SUBJECT: Cancellation of the December 2, 2013 Council Manager Workshop Introduction Currently, staff does not have any time sensitive matters that would call for the need of a Council Manager Workshop on Monday, December 2, 2013. Recommendation Staff recommends the cancellation of the Council Manager Workshop on December 2, 2013. Packet Page Number 185 of 185