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2003 10-27 City Council Packet
Council /Manager's Workshop 6.•00 p. m. AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 27, 2003 Council Chambers, Municipal Building Meeting No. 03-26 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF MINUTES 1. Minutes from the Council Manager Workshop-October 13, 2003 2. Minutes from the City Council Meeting-October 13, 2003 E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS 1. Planning Commission and Community Design Review Board Appointments G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Increase in City Clerk Service Charges 3. Increase in Community Development Service Charges 4. Increase in Miscellaneous Service Charges 5. Supplemental Appropriation for LT. Services 6. Transfer To Close Fund For Carver Avenue Trunk Sanitary Sewer, Project 3-17 7. Conditional Use Permit Review -Jiffy Lube (Maplewood Mall Ring Road) 8. Conditional Use Permit Review - Kline Nissan (3090 Maplewood Drive) 9. Conditional Use Permit Review - Rose/Rice Auto Sales (1908 Rice Street) 10. Lawful Gambling Resolution - Breweriana Collectors Club 11. Acceptance of Recodification of City Code of Ordinances -Second Reading 12. Cashway Checking - Renewal of Annual Currency Exchange License 13. White Bear Avenue Improvements (Lydia and Woodlyn Intersections), City Project 01-08: Approve Supplemental Agreements with Ramsey County 14. Infrastructure Management So$ware Purchase and Professional Services Agreement with GoodPointeTechnology 15. Fire Department-Full-Time Firefighter's Resolution H. PUBLIC HEARINGS 1. 7:00 Street Right-of--Way Vacation (Karth Road, north of County Road D) 2. 7:15 South Maplewood Rezonings (F and R-1 to R-1(R)) I. AWARD OF BIDS J. UNFINISHED BUSINESS 1. Swimming Pool Fence Code Amendment (Second Reading) 2. Gruber's Power Equipment (1762 White Bear Avenue) a. Minor Subdivision b. Moratorium Variance c. Parking Lot Setback Variance d. Conditional Use Permit for Expansion of Exterior Storage K. NEW BUSINESS 1. Van Dyke Street Housing Tax-Increment Financing Development Agreement (Van Dyke Street, north of County Road B) 2. Change of Ownership -Big Discount Liquor (Sid's) - 2515 White Bear Avenue 3. Resolution Supporting School District #622 Locating a Bus Facility on Excess MnDOT Property at TH 5 and TH 120 Intersection 4. Carlton Street, Conway to Minnehaha, Project 03-22: Resolution -Accepting Report and Ordering Public Hearing 5. Hazelwood/County Road C Area Streets, Project 03-18: Resolution -Accepting Report and Ordering Public Hearing L. VISITOR PRESENTATIONS M. COUNCIL PRESENTATIONS N. ADMINISTRATIVE PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 249-2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITYFOR OUR COMMUNITY Following are Borne rules of civility the City of Maplewood expects of everyone appearing at Council Meetings -elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. Agenda Item D 1 MINUTES CITY COUNCIL/MANAGER WORKSHOP Monday, October 13, 2003 Council Chambers, City Hall 6:07 p.m. A. CALL TO ORDER Robert Cardinal, Mayor Kenneth V. Collins, Councilmember Kathleen Juenemann, Councilmember Marvin C. Koppen, Councilmember Julie A. Wasiluk, Councilmember Present Present Present Present Absent (arrived at 6:25 p.m.) B. ROLL CALL C. APPROVAL OF AGENDA Councilmember Collins moved to approve the agenda as presented. Seconded by Councilmember Juenemann Ayes-All D. NEW BUSINESS 1. Introduction to Computers IT Technician Mychal Fowlds provided instructions on the use of lap top computers for Councilmembers and presented a short training session on how to access the digital agenda packet. (Order of agenda items adjusted to allow for arrival of presenters) 3. Maplewood Mall Transit Center and Park/Ride Assistant Community Development Director Ekstrand presented the report and introduced Chris Weyer. Mr. Weyer, Principal Engineer/Project Manager for Metro Transit provided a brief history on the attempt to find a permanent home for transit operations at Maplewood Mall. Last winter Metro Transit purchased the defunct Maplewood II parcel, and completed a design plan for the facility. The facility will accommodate 426 parking spaces and their will be access to City CounciUManager Workshop 10-13-03 12 bus routes. The project will include one heated, well-lit shelter with restrooms. Mr. Weyer felt construction should be completed the first part of September 2004. 2. School District 623 Dr. John Thein, superintendent of 623 schools, introduced staff members and presented council with an overview of their 3-year continuous improvement plan. E. FUTURE TOPICS Sidewalk Study-Overall City Plan F. ADJOURNMENT Councilmember Juenemann moved to adjourn the meeting at 6:45 P.m. Seconded by Mayor Cardinal Ayes-All City CounciUManager Workshop 10-13-03 A. B. C. D. DRAFT--MINUTES MAPLEWOOD CITY COUNCIL 7:03 P.M., October 13, 2003 Council Chambers, Municipal Building Meeting No. 03-25 CALL TO ORDER: Agenda Item D2 A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and was called to order at 7:03 P.M. by Mayor Cardinal. PLEDGE OF ALLEGIANCE Boy scout troop 64 introduced themselves to the council and led those in attendance in the pledge of allegiance. ROLL CALL Robert Cardinal, Mayor Kenneth V. Collins, Councilmember Kathleen Juenemann, Councilmember Present Marvin C. Koppen, Councilmember Julie A. Wasiluk, Councilmember Present Present Present Present (left the meeting at 9:30) APPROVAL OF MINUTES 1. Minutes from the Council Manager Workshop-September 22, 2003 Councilmember Collins moved to approve the CounciUManager Workshop Minutes of September 22, 2003 as presented. Seconded by Councilmember Koppen Ayes-All 2. Minutes from the City Council Meeting-September 22, 2003 Councilmember Wasiluk moved to approve the City Council Meeting Minutes of September 22, 2003 as presented. Seconded by Councilmember Juenemann Ayes-All 3. Minutes from the City Council Special Meeting-September 22, 2003 Councilmember Collins moved to approve the Special City Council Minutes of September 22, 2003 as amended. Seconded by Councilmember Koppen Ayes-Mayor Cardinal, Councilmembers Koppen, Juenemann and Collins Abstain-Councilmember Wasiluk City Council 10-13-03 E. APPROVAL OF AGENDA Ml. Maplewood Royalty M2. Speed Limits in School Zones M3. ARRM Events M4. Campaign Signs M5. Resolution In Support of Bus Barn M6. Fire Fighter Recognition M7. Hoedown at MCC Nl. Temporary Gambling Permit Councilmember Koppen moved to a~rove the agenda as amended. Seconded by Councilmember Wasiluk Ayes-All F. APPOINTMENTS/PRESENTATIONS Proclamation Make A Difference Day Councilmember Koren moved to a~rove the following~roclamation and declared Saturday, October 25, 2003 as Make A Difference Day in the City of Maplewood: Proclamation Whereas, serious social problems concern our nation and threaten its future; and Whereas, connecting with others and working together through volunteer service can bridge the differences that separate people and help solve serious social problems; and Whereas, we, the American people, have a tradition of philanthropy and volunteerism; and Whereas, millions ofself-sacrificing individuals touched and enhanced the lives of millions on the annual Make A Difference Day by giving where there was a need, rebuilding what had been torn down, teaching where there was a desire to learn and inspiring those who had lost hope; and Whereas, USA Weekend Magazine and its affiliate newspapers and The Points of Light Foundation and its affiliate Volunteer Centers have joined to promote an annual national day of doing good that celebrates and strengthens the spirit of volunteer service; and Whereas, volunteer service is an investment in the future we all must share; NOW, THEREFORE, I, Mayor Bob Cardinal, do hereby proclaim Saturday, October 25, 2003, as Make A Difference Day in the City of Maplewood, Minnesota, and urge my fellow citizens to observe this day by connecting with friends, fellow employees and relatives, and with religious, school and civic groups to engage in projects benefiting their community. Seconded by Councilmember Wasiluk Ayes-All City Council 10-13-03 G. CONSENT AGENDA 1. Approval of Claims ACCOUNTS PAVART F $200,842.80 Checks #61885 dated 9/22 thru 9/23/03 $235,660.87 Disbursements via debits to checking account dated 9/12 thru 9/18/03 $93,713.38 Checks #61965 thru #62024 dated 9/26 thru 9/30/03 $630,452.76 Disbursements via debits to checking account dated 9/19 thru 9/25/03 $3,646.35 Checks #62025 dated 10/01/03 $654,142.28 Checks #62026 thru #62081 dated 10/7/03 $1,246,130.28 Disbursements via debits to checking account dated 9/26 thru 10/02/03 $3,064,588.72 Total Accounts Payable PAYROLL $408,935.77 Payroll Checks and Direct Deposits dated 9/26/03 $4,318.38 Payroll Deduction checks #95091 thru #95095 dated 9/26/03 $413,254.15 Total Payroll $3,477,842.87 GRAND TOTAL 2. Kennard/Frost Area Street Improvements, Project 02-10: Resolution Directing Modification of the Existing Construction Contract, Change Order No. 4 Approved the following resolution directing the modification of the existing construction contract for the Kennard/Frost Area Street Improvement Project, City Project 02-10. RESOLUTION 03-10-192 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 02-10, Kennard/Frost Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 02-10, Change Order No. 4. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, City Council 10-13-03 3 MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 4 in the amount of $24,948.39. The revised contract amount is $2,261,558.96. No revisions to the project budget are required at this time, as these changes fall within the original project budget. Standard Master Agreement for Professional Engineering Services between the City and Toltz, King, Duvall, Anderson and Associates, Inc. (TKDA). Authorized the mayor and city manager to enter into the Standard Master Agreement for Professional Engineering Services from TKDA. Any subsequent project-specific contracts/proposals with TKDA would be directed to the city engineer for approval. 4. Parkway Lift Station Improvements, Project 02-14: Resolution Terminating Existing Agreement for the Joint Usage of the St. Paul Parkway Lift Station. Approved the following resolution terminating the existing Parkway Drive Lift Station agreement with the City of St. Paul. RESOLUTION 03-10-193 AUTHORIZING TERMINATION OF AN EXISTING AGREEMENT WITH THE CITY OF ST. PAUL FOR THE JOINT USAGE OF THE PARKWAY DRIVE LIFT STATION WHEREAS, the Parkway Lift Station Removal Project, City Project 02-14, has been recently completed, and WHEREAS, the project included the installation of gravity sanitary sewer and the removal of the existing City of St. Paul Parkway Drive Li$ Station, and WHEREAS, the Parkway Drive Lift Station was removed from service on or about July 15, 2003, and WHEREAS, an existing agreement between Maplewood and the City of St. Paul for the joint usage of the Parkway Drive Lift Station is, therefore, no longer necessary, AND WHEREAS, Maplewood and the City of St. Paul need to terminate the existing agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. The existing joint usage agreement between Maplewood and the City of St. Paul for the Parkway Drive Lift Station shall be terminated effective July 15, 2003. Approved this 13th day of October 2003. General Election Judges Resolution Certification Adopted the following Resolution accepting Election Judges for the 2003 General Election, to be held on Tuesday, November 4, 2003: City Council 10-13-03 RESOLUTION ACCEPTING ELECTION JUDGES 03-10-194 RESOLVED, that the City Council of Maplewood, Minnesota, accepts the following list of Election Judges for the 2003 General Election, to be held on Tuesday, November 4, 2003: Cynthia Anderson Walter Hayde James Nieman Elsie Anderson Lloyd Hecht Louise Nieters Ronald Anderson Gordon Heinenger Ann Marie Norberg Suzanne Anderson Pat Hensley Mary Olson Marlis Barrett Constance Hines Norman Olson Joan Bartelt Shirlee Horton Phyllis Pauley Gerald Behm Jeff Janacek David Pehl Jaime Belland Barbara Jensen Karyl Petersen Carole Berger Judith Johannessen Sophie Peterson Merv Berger Barbara Johnson Linda Randolph Anna Breidenstein Victoria Jones Rose Marie Rossi Jennette Bunde Dorothea Kandler Elaine Rudeen Joan Button Marilyn Kidman Florence Sajevic Lucille Cahanes Helen King Janet Sauro Anne Cardenas Rosemary Koch Larry Schaaf Tracy Carle Joan Kolasa Mary Ann Schneider Robert Carr Joseph Kolasa Sandy Schoenecker Thomas Connelly Mona Lou Krekelberg Don Schroepfer Mae Davidson Josephine Krominga Harriet Schroepfer Jean Dickson Margaret Kunde Evelyn Skluzacek Kathy Dittel Marvella Lackner Louis Spies Diane Droeger Rita Lally Tim Staflci Fred DuCharme Lorraine Lauren David Stark Audrey Duellman Barbara Leiter Lorraine Taylor Carolyn Eickhoff Christine Locke Rita Taylor John Einelce Delores Lofgren Faith Thomforde Elizabeth Erickson Richard Lofgren Milo Thompson Delores Fitzgerald Shirley Luttrell Pat Thompson Bob Flood Paul Maeyaert Franklin Tolbert Anne Fosburgh Carol Mahre Carmen Tomaszewslci Lucille Foster Geraldine Mahre Gerry Trooien Mary Ann Franssen Rose Marie Manders Cecelia Tucker Rita Frederickson Delores Marsch Constance Unger Beverly Gelao Thomas Maskrey Barbara Vandeveer Clarice Gierzek Jackie Meyer Mary Vatne Mark Gilstad Joan Misgen Gene Wandersee Diane Golasld Bill Moen Gayle Wasmundt Betty Granger Katherine Mollers John Willy Guy Grant Betty Mossong Delores Witschen Ray Gullickson Gerald Muraski Wendy Haavisto Howard Muraski 6. Ordinance Acceptin g Recodification of City Code of Ordinances Adopted an ordinance adopting and enacting a new code for the city of Maplewood Minnesota. City Council 10-13-03 5 7. Frontline Church Carnival Fee Waiver Issued a temporary permit for food sales to Lisa Arrigoni, on behalf of the Frontline Church 2055 White Bear Avenue. The church is having a carnival on October 25, 2003 from 1:00 a.m. to 4:00 p.m. Speedway SuperAmerica-1750 White Bear Avenue-3.2 Malt Liquor Approved the 3.2 Malt Liquor license for Barry Sterling to be used at the Speedway SuperAmerica located at 1750 White Bear Avenue. 9. Presentation of the Blessed Virgin Mary Temporary Gambling License Approved a temporary gambling license for Stephen Klein, on behalf of the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street. The event will be held on November 19, 2003 from 6:00 p.m. to 11:00 p.m. RESOLUTION 03-10-201 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling is approved for Church of the Presentation of the Blessed Mary, 1725 Kennard Street, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. 10. Conditional Use Permit Review Salvation Army (2080 Woodlyn Avenue) Approved to review the conditional use permit for the Salvation Army adult day care facility at 2080 Woodlyn Avenue only if the applicant proposes a change or if any problem arises. 11. Conditional Use Permit Review Sinclair Fuel Station (2158 Rice Street) Approved to renew the conditional use permits for the Sinclair Gas Station at 2158 Rice Street again only if the applicant proposes a change or if a problem arises. 12. Position Modification-City Clerk's Department Approved the position modification changing one full-time position to two part-time positions effective immediately. City Council 10-13-03 13. Winter Sand for the 2003/2004 Season Awarded a bid for winter sand to Aggregate Industries, based on their low bid of $23,220.00. 14. Road Salt Needs for the 2003/2004 Season Authorized entering into a contract with North American Salt Company under State Contract #430992 for our winter road salt needs for $26,135.10. Councilmember Koppen moved to aP~rove the consent agenda items as Presented. Seconded by Councilmember Collins Ayes-All H. PUBLIC HEARINGS 7:00 p.m. Hazelwood Street Improvements, Project 01-16: Assessment Hearing and Resolution for Adoption of the Assessment Roll City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Ron Erickson, 2699 Hazelwood Street, Maplewood Christeen Stone, 2727 Hazelwood Street, Maplewood Kathryn Irvin, 2707 Hazelwood Street, Maplewood d. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to aP~rove the following resolution for the adoption of the assessment roll for Hazelwood Street Improvements, Project 01-16: RESOLUTION 03-10-195 ADOPTION OF THE ASSESSMENT ROLL WHEREAS, pursuant to proper notice duly given as required by law, the city council has met and heard and passed on all objections to the proposed assessment for the construction of Hazelwood Street (County Road C to Beam Avenue), as described in the files of the city clerk as Project 01- 16, and has amended such proposed assessment as it deems just, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. Such proposed assessment, as amended, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against 2. For the case of homesteaded, single family residential properties located in the MMATI Improvement area, it has been deemed that they shall be treated as undeveloped property until all roadway improvements in the designated MMATI area have been completed. The duration of City Council 10-13-03 construction in the MMATI area is proposed to extend for the duration of 5 years. Assessments for all homesteaded, single-family residential properties shall be deferred without interest for a period of five years. 3. Assessments on all homesteaded, single family residential properties shall be payable in equal annual installments extending over a period of 15 years, the first of the installments to be payable on or a$er the first Monday in January 2009, and shall bear interest at the rate of 6.0 percent per annum from the date of the adoption of this assessment resolution. To the first installment, no interest will be due on any of the assessment from the date of this resolution until December 31, 2008. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 4. For all other commercial, multi-family and non-homesteaded residential properties, the assessment shall be payable in equal annual installments extending over a period of 15 years, the first of the installments to be payable on or a$er the first Monday in January 2004, and shall bear interest at the rate of 6.0 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2003. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 5. It is hereby declared to be the intention of the council to reimburse itself in the future for the portion of the cost of this improvement paid for from municipal funds by levying additional assessments, on notice and hearing as provided for the assessments herein made, upon any properties abutting on the improvement but not made, upon any properties abutting on the improvement but not herein assessed for the improvement, when changed conditions relating to such properties make such assessment feasible. 6. To the extent that this improvement benefits nonabutting properties which maybe served by the improvement when one or more later extensions or improvements are made, but which are not herein assessed, therefore, it is hereby declared to be the intention of the council, as authorized by Minnesota Statutes Section 429.051, to reimburse the city by adding any portion of the cost so paid to the assessments levied for any of such later extension or improvements. 7. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. 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Councilmember Collins moved to adopt the following resolution vacating an unused drainage and utility easement on the property at 1280 Belmont Lane: VACATION RESOLUTION 03-10-196 WHEREAS, David Newberg, representing Wa and Cha Vang (the property owners), applied for the vacation of the following: A 10-foot-wide unused drainage utility easement located on the property at 1280 Belmont Lane, Maplewood (Property Identification Number: 16-29-22-11-0039) and described as follows: The 10-foot-wide drainage and utility easement on Lot 10, Block 9, Hills and Dales Plat Number 2 in Section 16, Township 29, Range 22 WHEREAS, the history of this vacation is as follows: 1. On September 15, 2003, the planning commission recommended that the city council approve the public vacation. 2. On October 13, 2003, the city council held a public hearing. The city staffpublished a notice in the Maplewood Review and sent a notice to the abutting property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. WHEREAS, a$er the city approves this vacation, public interest in the property will go to the above-mentioned property (Lot 10, Block 9, Hills and Dales Plat Number 2). NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described vacation for the following reasons: It is in the public interest. 2. The easement is unused. 3. The easement is not needed for drainage or utility purposes. Seconded by Councilmember Koppen Ayes-All City Council 10-13-03 11 7:20 p.m. Grubers Power Equipment (1762 White Bear Avenue) A. Minor Subdivision B. Moratorium Variance C. Parking Lot Setback Variance D. Conditional Use Permit for Expansion of Exterior Storage City Manager Fursman presented the staff report. b. Associate Planner Finwall presented specifics from the report. Commissioner Dierich presented the Planning Commission Report. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: Matt Gruber, representing Gruber's Power Equipment Scott Carver, representing Junior Achievement Larry Griffin, 56~' South Street, Minneapolis, an attorney representing Junior Achievement Bob Zick, 1880 East Shore Drive, Maplewood Mayor Cardinal closed the public hearing. Councilmember Koppen moved to table this item until the October 27`'' City Council Meeting for staffto compile detailed language for an a~roval of the variance. Gruber's representatives have consented to this delay. Seconded by Mayor Cardinal Ayes-Mayor Cardinal, Councilmembers, Juenemann, Koppen Nays-Councilmember Koppen 4. 7:30 p.m. Swimming Pool Fence Code Amendment City Manager Fursman presented the staff report. b. Assistant Community Development Director Ekstrand presented specifics from the report. Commissioner Dierich presented the Planning Commission Report. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: None e. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to adopt ordinance 841, the first reading of the swimming~ool fence code amendment and to add a fencing requirement for all fools (even covered Seconded by Councilmember Juenemann Ayes-All I. AWARD OF BIDS City Council 10-13-03 12 1. ABATIX for two (2) Chemical Agent Detectors a. City Manager Fursman presented the staff report. b. Chief Lukin presented specifics from the report. Councilmember Juenemann moved to award a bid in the amount of $17,015.88 to ABATIX for two chemical agent detectors. Seconded by Councilmember Collins Ayes-All 2. Carpet Replacement City Hall a. City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. Councilmember Wasiluk moved to award the bid amount of $69,754 to St. Paul Linoleum for the replacement of carpet for City Hall. Seconded by Councilmember Juenemann Ayes-All J. UNFINISHED BUSINESS None A five-minute break was taken. Councilmember Wasiluk left for the duration of the meeting. K. NEW BUSINESS 1. White Bear Avenue Improvements, Radatz to Buerkle Road, City Project 02-21: Review Improvement Plan a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. No Action required. 2. Century Avenue Improvements, Brookview to Linwood, City Project 03-15: Review Improvement Plan a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. No action required. 3. TH 61 Improvements at County Road D, City Project 03-07: Resolution Approving Municipal Agreement Grant Request to MnDOT City Council 10-13-03 13 City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Juenemann moved to adopt the following resolution aP~roving the submittal of a Municipal Agreement Request to MnDOT for the TH 61 Improvements at County Road D, City Project 03-07: RESOLUTION 03-10-197 APPROVING MUNICIPAL AGREEMENT GRANT REQUEST TO MNDOT WHEREAS, it is proposed to realign County Road D, east of Trunk Highway 61, requiring improvements to Trunk Highway 61, City Project 03-07, and WHEREAS, the Minnesota Department of Transportation provides a program where funds are provided to local governments through the Municipal Agreement Program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLE WOOD, MINNE S O TA: That the City Engineer is hereby authorized to approve a request to MnDOT for improvements to TH 61 at the realigned intersection with County Road D and is instructed to include the grant request into the project planning for said Trunk Highway 61, City Project 03-07. Seconded by Councilmember Collins Ayes-Councilmembers Collins, Juenemann, Koppen Abstain-Mayor Cardinal 4. Springside Drive Extension, West of Sterling Street, City Project 03-36: Resolution Receiving Request and Directing Preparation of Preliminary Report City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Collins moved to accept the aP~licant's Petition and aP~rove the attached resolution receiving request and directing~reParation of the Preliminary report: RESOLUTION 03-10-198 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to extend Springside Drive, west of Sterling Street, construct a temporary cul-de-sac and extend utilities to the cul-de-sac, City Project 03-36, and to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. City Council 10-13-03 14 FURTHERMORE, funds in the amount of $4,000 are appropriated to prepare this feasibility report. Seconded by Councilmember Koppen Ayes-All Kennard Street Improvements, City Project 03-04: Resolution Receiving Petition for Parking Bay Improvements, Approving Change Order Financing and Approving Revised "No Parking" Resolution City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Juenemann moved to adopt the following resolution that receives the petition for parking bays from 100% of the property owners along Kennard Street and declares the petition valid; approves the change order financing for the project and approves no parking restrictions along the remainder of the roadway RESOLUTION 03-10-199 DECLARING ADEQUACY OF PETITION AND ORDERING IMPROVEMENT APPROVING CHANGE ORDER FINANCING APPROVING NO PARKING RESTRICTION KENNARD STREET IMPROVEMENT, PROJECT 03-04 WHEREAS, a certain petition requesting the improvement of parking bays along the western side of future Kennard Street, adjacent to future Outlot H of the Legacy Village of Maplewood plat, has been received from the current property owner consistent with and in conformity to Minn. Statute 429.035, and WHEREAS, said petition represents 100% of all property owners to be assessed for said improvement, and WHEREAS, said property owner has signed a waiver of irregularity and appeal, and WHEREAS, the City Engineer has presented change order financing for the improvement of said parking bays in the amount of $53,000, and WHEREAS, the City of Maplewood has approved the plans for the construction of Kennard Street from Beam Avenue to County Road D. WHEREAS, the city will be expending Municipal State Aid (MSA Project 138-142-O1) funds on the improvement of said street; and WHEREAS, said improvement does not conform to the approved minimum width standard with unrestricted parking; and WHEREAS, release of MSA funds is dependent on specified parking restrictions. NOW, THEREFORE, IT IS HEREBY RESOLVED that City Council 10-13-03 15 1. Said petition is hereby declared to be signed by 100% of the property owners and is hereby declared to be sufficient. 2. Said petition and waiver shall be sufficient to hereby waive the need for a public hearing on said improvement. 3. Such improvement of parking bays as petitioned is hereby found to be necessary, cost-effective and feasible and is ordered to be constructed as petitioned. 4. The City Engineer is designated as the engineer for this improvement and is hereby instructed to add said improvement of parking bays to the existing contract for City Project 03-04, Kennard Street Improvements. 5. Change Order No. 1 in the amount of $53,000 is hereby approved for City Project 03-04 for construction of said parking bays. 6. The City of Maplewood shall ban the parking of motor vehicles on both the east and the west side of Kennard Street from Beam Avenue to County Road D, except where parking bays are provided on the southbound parkway (west lane) and the total lane width is 26'. Seconded by Councilmember Koppen Ayes-All Councilmember Juenemann moved to extend the meeting until all agenda items are completed. Seconded by Councilmember Collins Ayes-All 6. Approve Sale of Excess City Land to University Auto Sales at Northeast Corner of TH 36/61 a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Koppen moved to a~rove the sale of the excess ~ro~erty on the northeast corner of TH61 and TH36 to University Auto Sales at the final a~raised value. This sale is referred to the City Engineer and City Attorney for final a~roval and minor adjustments are authorized to complete the sale: Seconded by Councilmember Collins Ayes-Council members Collins, Juenemann, Koppen Abstain-Mayor Cardinal 7. Maplewood Pavement Management Policy: Resolution Approving Assessment Rate Update for 2004 City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Koppen moved to adopt the following resolution adopting the 2004 assessment rates as outlined above and in the Maplewood Pavement Management Polio RESOLUTION 03-10-203 ADOPTION OF THE 2004 ASSESSMENT RATES WHEREAS, the Maplewood Pavement Management Policy has established set assessment rates based on City Council 10-13-03 16 the type of improvement procedure proposed for a given project, and WHEREAS, the policy, established in 1999, calls for the assessment rate to be adjusted each year, and WHEREAS, feasibility studies have been ordered for the 2004 construction season, WHEREAS, the assessment rates must be established to accurately complete the studies. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The updated assessment rates are approved for all construction in the city of Maplewood during the 2004 construction season. 2. All rates shown are residential. Commercial rates are handled on an individual basis, but are typically figured on a front-foot basis. They are calculated by dividing the residential rate by 75 and multiplying by 1.5 (Res. Rate/75x1.5) to get the front-foot commercial and multi-family residential rate. Street Improvement Procedure 2004 1. Complete Street Reconstruction: $4300 2. Partial Reconstruction/Unit: $3220 3. Bituminous Surface Replacement/Unit: $2260 4. Mill & Overlay/Unit: $1610 Other Improvement Rates 5. Storm drainage/unit: $670 6. Cash connect charge -water: $2760 7. Water service w/new main construction: $1050 8. Water service w/tap to existing main: $1310 9. Cash connect charge -sewer: $2760 10. Sewer service w/new main construction $1050 11. Sewer service w/tap to existing main: $1970 Seconded by Councilmember Juenemann Ayes-All 8. Contract for Purchase of Parcel Manager and Permits So$ware a. City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. Councilmember Collins moved to approved a contract with Eden Systems, Inc. for the purchase and implementation of parcel manager and permits so$ware and authorized the appropriate budget changes totaling $79,880. Seconded by Councilmember Juenemann Ayes-All City Council 10-13-03 17 9. Removal of Hazardous Building - 2575 Carver Avenue (Gearin) City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. Peter Nikitas, attorney representing Patty Gearin spoke on the project d. Patty Gearin, home owner, provided further specifics Councilmember Collins moved to abbrove the resolution and the Order for Removal of the hazardous conditions at 2575 Carver Avenue: RESOLUTION 03-10-200 RESOLUTION APPROVING AN ORDER ORDERING REMOVAL OF A HAZARDOUS BUILDING AT 2575 CARVER AVENUE. WHEREAS, upon the City of Maplewood's inspection of the property of Patty Gearin ("Owner")'s property at 2575 Carver Avenue, Maplewood, Minnesota, Parcel Number 24.18.22.12.0010 ("Property'), surface discharge of effluent from a septic tank located on the Property was found, numerous building code violations were found along with air quality issues, and not counting the costs of dealing with the necessary mold lead remediation, and creating a new well and water treatment system, the total cost of the necessary repairs is approximately $35,675. WHEREAS, the dwelling has been vacant for several months and is not habitable in its current condition without posing a health and safety threat not only to the inhabitants but to the public; WHEREAS, the City is authorized to take action pursuant to Minnesota Statute Sections 463.15 to 463.61 to order Ms. Gearin to remove the hazardous building from her property; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA THAT: The City shall issue an Order ordering Ms. Gearin to remove the hazardous building on her property at 2575 Carver Avenue within thirty (30) days. Seconded by Councilmember Koppen Ayes-All 10. Ramsey County HRA Levy a. City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. No action was taken. L. VISITOR PRESENTATIONS None City Council 10-13-03 18 M. COUNCIL PRESENTATIONS Maplewood Royalty-Mayor Cardinal would like this item addressed at a CounciUManager Workshop. 2. Speed Limits in School Zones Mayor Cardinal moved to support posting speed zones for schools in all areas within the city and required a traffic study for county roads. This posting would apply to private and public schools. Seconded by Councilmember Koppen Ayes-All 3. Association of Residential Resources in Minnesota -Mayor Cardinal noted that Maplewood residents with disabilities and their service providers are invited to an event coming up on Sunday, October 19 to Kick off Community Enrichment Week (October 19- 25). It will be held at Phalen Park Pavilion 2:00 p.m. 4. Campaign Signs-City Manager Fursman reminded candidates campaign signs are not allowed in the public right-of--ways. 5. Resolution in Support of Bus Barn-Councilmember Koppen asked staffto add this item to the October 27`'' City Council Meeting. 6. Firefighter Recognition-Councilmember Juenemann thanked the 100 volunteer firefighters for their loyalty, dedication and willingness to put themselves on the line for their community. 7. Hoe Down at the Community Center-Mayor Cardinal noted it will be held Friday, October 24, at 6:30 p.m. and is sponsored by the Historical Commission. N. ADMINISTRATIVE PRESENTATIONS Temporary Gambling Permit-North Star BCCA (Breweryanna Collectors Club) a. City Manager Fursman presented the repot. b. City Clerk Guilfoile presented specifics Councilmember Koppen moved to permit the approval of the temporary~ambling~ermit for Mr. Joe Wendall, treasurer of North Star BCCA to be made administratively. Seconded by Councilmember Collins Ayes-All O. ADJOURNMENT Councilmember Collins moved to adjourn the meeting at 11:33 p.m. City Council 10-13-03 19 Seconded by Mayor Cardinal Ayes -All City Council 10-13-03 20 Agenda #F1 MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: PLANNING COMMISSION and COMMUNITY DESIGN REVIEW BOARD APPOINTMENTS DATE: October 17, 2003 INTRODUCTION The planning commission has a vacancy created by the resignation of Matt Ledvina and the community design review board (CDRB) has a vacancy created by the resignation of Craig Jorgenson. The city received three applications from persons interested in serving on one or both boards. I have attached location maps of the planning commissioners, CDRB members, and applicants, as well as the three candidate's applications. (See pages three through twelve.) DISCUSSION The planning commission's rules of procedure state that the commission shall recommend candidates based on qualifications and by trying to have a representative geographical distribution of members. The CDRB ordinance specifies that the city council shall appoint CDRB members as follows: two architects, if available; two members shall be from a related design or construction field, and at least two members shall be citizen laypersons. All members shall be able to read and interpret architectural drawings to judge the effect of a proposed building, structure, or sign upon the surrounding community. The city council's policy for advisory board appointments is as follows: A description of the advisory board's purpose and responsibilities will be included with each application. 2. The advisory boards will conduct their own interviews with candidates and make a recommendation to the city council. 3. The applicants will attend a meeting prior to the advisory board's interview. 4. The city council may request that advisory boards or staff submit questions to ask the candidates. 5. Prior to the city council making their selection, all information provided by staff, advisory boards, and the applicants will be considered. Other factors such as longevity or geography in the community may be considered as well when making their selection. BACKGROUND On October 6, 2003, the planning commission interviewed two applicants for their vacancy. The commission voted as follows (the lower the points, the higher the ranking): Jeff Bartol - 6 points Roger Posch -12 points On October 14, 2003, the CDRB interviewed three applicants for their vacancy. The CDRB voted as follows (the lower the points, the higher the ranking): Jeff Bartol - 4 points Larry Hendrickson - 9 points Roger Posch - 11 points RECOMMENDATIONS A. Interview the applicants and appoint a person to serve on the planning commission. This person would fill the unfinished term on the planning commission that would end on December 31, 2004. B. Interview the applicants and appoint a person to serve on the community design review board. This person would fill the unfinished term on the CDRB that would end on December 31, 2004. kr/p:planning commission/pc and cdrb appt(2).03 Attachments: 1. Planning Commissioner's Location Map 2. Planning Commission Applicant's Location Map 3. CDRB Member/Applicants Map 4. Jeff Bartol Application and Resume 5. Larry Hendrickson Application 6. Roger Posch Application 2 Attachment I CITY OF MAPLEWOOD ~ R _ ~ ~ County of Ramsey, Minnesota 1830 EDSt County Road B, Maplewood, Mn, D E v I G I M i I ~ I • E (651) 770-4500 55109 _ --- ~° Nntrt r;! LEGEND ®-- -show 31 zDN - ~ 1 w ~ , I • ..-.> !'r is "y a i 9 - ®3 9 ( 11 2880N -- I 1 . l ff ! NDR 'IH _ , ~ W •ry o ~J, ' d t ~~'. ~ I' 1• , ~ i ~~ -zewn 2400N °4p a / ~'~ ~ 2160N 5 1920N 6 1600N §~~~. •e9 \~ ~~t ~ ~ d • • _ o• 17a0• 3+00• sta0• 6eoo' • t - v6oN ~~• ul~ / ..~ ~ ( • ~~ ~~r ~ _ 2 BST w.~• Y 5I1 ~ .. ~ "~ - • ~ ° .s:l~ Ll ~ ® _~ t92on ~ny~/d SVN! - PAVE • B C D E I E I G M I T ~ ~ ~ i ~ ~ ~ ~ ,44DN - Jr MAPLEWOOD PLANNING COMMISSION vLorraine B. Fischer, Chair l ~/Tushar Desai 1812 Furness Street 2937 Edward Street Maplewood MN 55109 Maplewood MN 55109 ~Q ~? Dale Trippler ©William Rossbach ~® 1201 Junction Avenue 1386 County Road C Maplewood MN 55109-3433 Maplewood, MN 55109 ~3 Paul Mueller Gary Pearson 1820 Onacrest Court 1209 Antelope Way Maplewood MN 55117 Maplewood MN 55119 Mary Dierich ®Jackie Monahan-Junek 2624 Promontory Place 2430 Larpenteur Avenue Maplewood MN 55119 Maplewood MN 55119 3 .CA-MAPS\tlwg\CITY SINGLE LiNE.dwg 02/l0/2003 OS~O6~aJ PM '.ST 6 .- 1BBON 1 ~ ° _ • ~ J~' r ~~- W _ e IKON C ~~ - 1200N 3 • ~ ~ -- 980n _Rp Yf •S +. s O~ ~ `><~ .mow. r ~ • 10 - -220w _ o • ,I ~ ~ ~ s - 4BOrv o ,2 e `!~.© -- 24oN ~ i ~ ~ - l ~ y _ g 13 .,,®~- = ,4 f } ~~ ,. - - 2405 ~,a ' t 5 '~4 ~ _ Er"u aw _ ~'~ - a 4605 '~ ~ ' ~ 1 6 ^ ~ ]205 e 4 - ~ ~ § 17 , sMe 9605 e wA - ~° ¢ ~ a - - •~ ~ r/~ I6 ~`• , I' )4,W ' u.u ~ _ I ~;.=;~ \ - 12005 a.~e 4 _, ° J ® _ 19 ~ 14405 +us,$ 20 ® F4.MSEY wnsnnrm COUNiI' N co~t+rr+ 16805 • ~ L ~ CITY OF MAPLEWOOD ~ _ s _ County of Ramsey, Minnesota I o iBJO East County Raod B, Maplewood, Mn. 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A l l e I 0 I 0 I E E ~ a I N I ] ~] g 8 ~ ~ m X ~ Y Ag ., ~~'__ 144aN ,~~~iii IRON ~,J• _ _ _ _ _ ' _r :se PLANNING COMMISSION APPLICANTS ~~ ~ .w~' _~: - MOON O 1. Jeff Bartol - "'~ _...~ , -~ 9 2702 Pinkspire Lane ~ -~ , ~ ~' ,~ ~ _969N Maplewood, MN 55119 ~~ ° _ d u ' ,9 ° °~ _ °• 2. Roger Posch ~`a ` `~ ~. _ ~ f]ZaN 1583 County Road B Maplewood, MN 55109 - _ ° '° ` " I __ .~ -46DN o ,2 is ~ ~Y p a 13 • ~ u ~~ ~u°'Q a - 2005 :5: 15 "y <. ~~ ~ I ' tfi ° , d .._ s__ • ~-- ]205 __ •y I 1] 1 Sr °' 9605 $ s 6 3 !! p~ ~ ~ la . 9 § 4_4 ~~ r Ji,~~ +. ~ f 6 fit;"::.' 12006 I °.. 1&~ ~ 19 ewv a S "~^6` ® 14405 P w- p ,+~' 20 RA.NSEY COUNPi 16805 4 WnS.•,NLL9N ^_(Wr1I+ K L ADNAPS\d°g\CI TV 3LNGLE '~.INE.tl.g 02/10/2003 ~~05~06~4] PM CST ° ~ ~ ° ~~ ~ ~•G ~ ^ L Applicants Members/Applicants Attachment 4 AUG 21 2003 CITY OF MAPLEWOOD BOARDS AND COMMISSIONS APPLICANT INFORMATION FORM NAME ~~~} I~aR~o~ ADDRESS ,2702 h~nk,,~~ir~ LAne. i F'laole•wc~o~ MN ~s/! PHONE NO. Work: (~ s / - 3 3 l - 1 yYV Home: ~ ~ ~ - 3 3v - gg~ g DATE 8~iz ~0 3 1) How long have you lived in the City of Maplewood? (9 ~-,on-~~ <, ~2(0 years rr, Tw,~ (',~,es 2) Will other commitments make regular attendance at meetings difficult? Yes No Comments: 3) On which Board or Commission are interested in serving? (please check) Community Design Review Board Park & Recreation Commission Housing & Redevelopment Authority ~ Planning. Commission Human Relations Commission Police Civil Service Commission 4) DoI yolIu have any specific areas of interestlIwithin this Board's or Commission's sccope of resrponsibilities? 1 v~ave. c. +',aL1L~R~unc, In o.rC_VI~~eL~-tJre, ( J G`Ec~rS az~ -+~ U of M~ !5O .I hcv``E. 5c~M2 ~ann+ ~ fan -~y~ w+~~ C~~`~ p\a.nnrn~~+.Dan~/+oUs+n~ ~e~relca~sr•~rn~ ~ a1=~ IP~o.vQ Q~teltislvQ. C~7c~erzen'~e w~~17 end Acces°~ ~ CCU l Cor.-,~~-~Q.r ~~c~PC- t7es~~3r,'. 5) .List other organizations or clubs in the Community in which you have been or are an active participant: ~ha~,~jt~ ~va beF.• very csc-}~..~. .n mane. Pre+t'ess,~,nat a.E,soc~~.-1-,n~s o..,~ I~ vur Ghure~nl un}~I naw ~ 4.wv~ no~ H~~ +~+e -{-rn"~ or op~~,r}ten+~~ ~lc> bec~~me. more. ~nVO`V2~ W+'~'n Commun+~y 155vCi5. 6) Why would you like to serve on this Board or Commission? T hUvle. o:lways ~'e1~ 1,~~a-4 S s~aVt~ be g\v~nc,~ nnorc. be+.e k -}c~ My Cc9MMVni'~c~, plow ~-\n c.'~ O ~J ~' ~}-~n r e~ Gn ~ \ C~ r t ~ G.r e. grca ~., x n , .~ w~ c ~ 1. ~ 1 ~ ~ e.. eta P o.-r' ~' I C + ~ a ~-t, f~J ~ -}~~ne Plann\n ~ ~.ornr.•,:~' {nr o.n~., e~ssls~ rn kee.~o+ne~ Mc<<olewr.~oc~ o~ successful ADDITIONAL COMMENTS: `~ `"~ `J ` THE INFORMATION CONTAINED IN THIS APPLICATION SHALL BE CLASSIFIED AS PUBLIC EXCEPT FOR HOME AND WORK TELEPHONE NUMBERS. S:\CTY MGR\BOARDS AND COMMISSIONS APPLICATION.doc vvnz 6 Jeffrey A. Bartol l~i1~331-1044 =h~ ... an opportunity to deploy 28 years of computer experience in R ~ such as CIS, content management, ffie archives, database integration and Wab enabled ~ foals -.#~ aas~" ~' identifying production, automation and communication needs; defmirrg, sajectirng flr derma ~, integrating, and maintaining user~riencfly systems and techrabgical ad~oen 1o ir~tpr+onie ~" , _ vendor relations, marketing common'"ications, and sates opporhmiti~ I seek a business environment that is challenging yet flexible; one ~ ~ an arsrM~rtlf9~~-dd,% . creative approach while committed to professional standards, nxisi3orner satisfaction and peraonat - ~~~ ~~ I believe strongly in incentive-based compensations, advanoemeres and ~; 1 am ax~t ~, .. #p;, approach and exercise it with tt-~e that work with me and forme. I am most ~ w#h snra~r ~ ~~t corporations that function as smaller, intimate teams with a ~ b the less d its ~ if5' '' the opportunity to minimize bureaucratic obstades. Over the last 28 years, 1 have reinvented myself several times and beie~-e this is a ~ ~ ihd ~;- industry. The company I work for must rer~gnize this. support ~ and even encourage fl. Tt~ m t w+oetc wlih-a~;` F .`-;. share this same commitment; exchanging information and gr+bwing wig the ~ advancwrre~hta dn1M1' ~'. our economy, determine team success, and ensure the long-te~nn value of each fiesm rt~ember. Integral was incorporated in December of 2(H10 by a group of R prv0essionals that were basi~ily dotlcom rem. We were convinced, however, that the World Wide Web woukf sti betx5me a nxilice< ~n rrrertages~itent send ; business tool; and that integration serves and development of iNTRAr1et and EXTRAnet sdutians wauid oorrhnew brr be in demand. As the director of content management, l developed business n~ w~h vendort~ and ~ , opportunities in areas such as document marragemerrt, asset management, and web~ent rr~regerr+errt, Over flta couple years we've developed web-based busiress applications and tr't~t acx:ess systems for d'~ent bntindlea of tM government, the DoD, defense contractors, and kx.al corrwrten~ entflies in markets such as legal services and low-income housing regulations. During the last iwo economically challenged years, Integral tree dotthted kt size and tripled our revenue base. We have developed a reputation for project. management and de~verttrg 4Y ~s on sd~edule and with a firrr~- _ fixed price. BrighTech was a small web-application developer and systems intergn~r U~ had gained a deaf of ~erierioe and success with the dot.com and eCommerce explosion in the ~ t9t)0's. Wh~ee wanking for both Colors and Banta, I often outsourc~d high-end technical problems and custorrt de~eloprtrent projects to BrighTet~t; hed tin instrumental in developing both Cdofiouse's Rover and Banta's M'a~er 1 joined Bri~Tedt fo lt~ttte product development and marketing of what was to become their awn nercialized version, xr. Unfortunately, the dot.com craze imploded, Brightech's traditional ie~enue stnsom dried up, and the product was woefully under-funded. After seven months, it became obvious tt BrghTech caifd riot die against a rapidly growing number of well-financed competitors Ica Microsoft,: ~Jkx.'ennQntum, F~Met, htfe~Mr'+. Vignette and over a hundred others. 7 The Banta Digital Group is a division of ttte prirriar. 1~1a Caryara~ian. ~ i` ,`, software development group, Banta IntegraNd Media (bared in C Mna), ~- high-end content management souution io be sold-both as a Barrla service and as a prepress and corporate marcom entities. However, singe t!!tea' P ~ was ~, ,~ was brought on board to basicaNy recreate the earns Fow-end in-tWit4Ce s0~bn that ~ 11~d ~, Colofiouse as a stop-gap measure. In less thaut a year, we a+aafed a ~1hA sakrtiorr t~Aerl': successfully addressed the internal workibw, QPl and archive needs ku Banig's three pr+eprear~ ,~, sold to Banta's prepress customers for their DAM, worktta!w and tits access rreeQs. The r~ntinued success of this lower~nd solution, Image-S+~r; became poor awkward. 1u4St stop selling services that competed witl~ Banta's m~ion-dot{~r B-IlAedia, ae<i cx+lr d~ ~: '4" ` ,! Though rebcating to Massachusetts to worts with B-Medfa vras an option, t br~"ierxad nny carreer ~. Banta were limed. " :" ~Y This was a new position at Colofiouse that reported der ~ flhe COO and was t to s(idresa.Ztre~ application and service of Digital Asset Management or DAM_ Coiortwuse had. previo~fy pied a higFta sA ~~ 'z solution (MediaAssets) as well as a 1.4 terabyte laser disk juk~ox. I was hired to ~ 1Mhettrer the ~~u souution could be successfully depbyed in a prepress ptoductton envir~onmertt or rrapteoe # wr~h a a~om ~ ;" product; and then integrate that product with both the laserr jukebox and additirx-al ~ Of't~2AlD or1 8 +;, server and their existing OPI (prepress file worldlow system).. The decision was made to replace the "embedded image' appnDOlydt aE the proprietary ANecrliri+4at~Es wig the open-ended, customizable Telescope by NorthPlains - a sdtai0r- that supported aN starldatd SQL ~E! +dg: ~~ all major platforms including SUN Solaris. We also replaced IPT's-C.anOP! with the OPI irnrnergir~ ir~dtrstry ~, . FullPress by Xinet. We integrated both these ptodud~ with the SUN-based storage aotutior~s d ~coesa~itg addressed the in-house workflow, job-tradting and an~ival needs i~or over 40 twtao-based w~orlcsfietic~ns. I then worked closely with Colofiouse's marketing and sales to exbaTMd our DAM satution {Rovers to atxt nayr prepress customers. By working closely with the Ted~ical Services group (IT) as weN ~ exMrr+at vet~drns, ayatem integrators, and outsource programmers -1 was able to acoornplish these goats within 18 months anti e'xxtget. MediaWay was a relatively new company (established in 1993) that had just released a beta versicm c~ AAssats, 8 digital asset management solution based on their own proprietary abj®d-orienfied r~ database - 14ted~rDB. t reported directly to the CEO and President of Sales and Marketing. As the AAidwest Manager, my ti were quite broad, and during these early years cf asset rnanagernent, one of my primary rotes w~ that of ior+; I designed and conducted various seminars and training oours~ Urrouphouf the rr~d-west. t sold ttiret~ ir~o c~blporaAe accounts, ad agencies, printers, prepress and ptwb labs. Since MertiaWay's goal was to estabi~h a VA3~ t channel, my responsibilities included identifying, selecting, trairimg and assisting these VARs with their lore 8. After each sale, I participated in the installation and integration of the softvvarr3 on NT and Sotaris systems, trrained l1 users, and assisted with database schema desgn, popukrtion and deployrr-en#. Though the top salesman in '96, I did fall short of my personal sales goats. This pr~aprietary sok~tior- primed to haves fundamental flaws resulting in very difficult and often unsurx~sstul insulations, very lor-g sales cycles and ~ stx~c~g list of reference accounts. 2 of 3 Jeffrey A. Bartol 651-331-1044 8 MicroFrame was a start up commpany in t987 of fnre engineers:-- eery hrirtig'~ a ~ . yet fastest growing CAD VARs in the upper trail-west. My ~ ~ ~:,' product selection, market analyst and oo~parate level sates. 9 was on the software pnxiuds with APIs sutfiCient to enable rx~sfpinn denreiopnwnt yard ~°~ enough to justify devebpment costs. The most ftequst~y userd foils ~-dtidet# ~ . RDBMS's. _ ;,; Accomplishments included being the country's #1 tBM-CADAM VAR fiot' iwn his ar~d ;_ CADD system to be used in storage radk and mezzar'~rte design aM Ieriat ~rf. ilrri~ layout and test for arcuit bgic and ladder diagrams for 3M, and ats~ied rrtapr sdutions and services including: FMC, TetraPak, Telex Communtc~ione, 3M, and tt>Q GIS was one of the first CAD VARs in the Twin Cities - represerMirrg a varietypl cfifl+erer~i PCit# , _. the manufacturing, engineering and arctHtedur~ oommunibes. I coord'arr~ed a~' e~lbrts relabeid b ~ c and system integration. I developed one of the fast paramebic CADD sysiertts usad in architectural specification and was respons~ie for ~ sde and irestat~6on of CAf~ at some of tld .: manufacturing firms including: Ellerbe Becket, KKE 8 Assok~tes. Irletfc tnc., Anderson Wirxtpw~t, FMC is a desgn and manufacturer for the federal government and navel or+dinanoe. As a Sort A~Mt±, ~ € :_ responsible for identifying needs and solutior-s for various appyicaborts of CADJ~CAM {Car~c~er-Aiti~ -,~ °; Manufacturing) including: mechanical engineering, eledrir~l ~ineerirg, PC-board tiayoula,; solid ~, ~:? element analysis, NC (numerical control}, and tooling. Responseslies ind+xfed end~+~er trains aril sappcut,, agttt;4;. scheduling and utilization, software testing, tn~uMe-shooting and rr~ee>aion reporting. As the CADD Supervisor for the largest architecturaal firm in Minrrr~saf~r, t -was responsible ~' t#at ~. ' ramifications and ROI for implementing one of the first archival CADD systems in the courrtry. I d aid supervised the initial operating staff and coordinated the userlCADQ interface, wcxk-fior+r ar~d pin prioril~. 1 was also responsible for. maintaining system security 8 file balk-t~s; establishing and docrsnter e# sl>~ a~ `- company standard operating procedures, file naming systems and layer strucdxBS; aril ~ de~rebpmerizt t~f tl comprehensive library of construcion details, symbols and rimes. a Various CAD, CAM, FEA, Solid Modeling, Database Managennere, Operating SysEems and . Administrative Gasses -Over 1,000 hours between 1975 and t~96.: 1 also have over 2Ub hours of sales training including curriculum provided by IBM aril Au11oD~k the most rek~t included the MasterMind Sales Training program offered by IAfarrs~Ve~t, {Course demos available upon request.) Bachelor of Architecture, University of Minnesota (1976 -1982) Professional Associations include American Institute of Ardder~s, Y of Mec~tical Engineers, AIIM, International Prepress Association, Prs~ting of Ameriq (PtA), American Advertising Federation (AdFed), and IDEAN~noe (pr+eviously Graphic Communications Assocation where 1 assisted in developing their toad map do Production in the Graphic Arts° - ava~able upon request). 1 have also best a frequent guest speaker at conferences for most of these associations. -~ References available upon request. 3 of 3 Jeffrey A 13arto1 651 X31-1044 9 Attachment 5 y~" CITY OF MAPLEWOOD BOARDS AND COMMISSIONS APPLICANT INFORMATION FORM ~• NAME ~_ ~ElJi~Q~C~,Sot~\ ADDRESS ~ °~3O R\CE ~V E• ZIP 5S I OR PHONE NO. Work: ~S~ - ~ Home:1~5I-~1`I~ - ~lS~oy DATE S E,P'C - J I ~ Ooh ~fljCo ~vSl-~~lo--i~3 ~Mt~~ ~ LK endr~cksonl~ ~r.mm,Corn 1) How long have you lived in the City of Maplewood? 1 a Y ~ s 2) Will other commitments make regular attendance at meetings difficult? Yes No _~ 3) Comments: ~] n 0. 'P R~s~- ~ t~,~o~ P 0.o ~-.~,y i ~ P~~ a; a ~ FZ~u ~~~~ Sc ~u~ M ~, n; ~s eve 6~ ~P~Y~n n~ 3 ~ ~o ~ c~ Pis yE'R"(zs W ~~ ~-~- i-a ci~~tts i N ~ ~O~ E1.1~.R'{~6Et~6UT ~F~P0~51~ZLtTIE'~ r On which Board or Commission are you interested in serving? (please check) _ Community Design Review Board Park & Recreation Commission _. Housing & Redevelopment Authority ~_ Planning Commission Human Relations Commission Police Civil Service Commission 4) Do you have any a ific areas of interest within this Board's or Commission's scope of responsibilities? ~y ~~can- ~s~a~s MkNnc6~~ L1 Eb'~F£ ~r~ ~ M~•RoPoc~c~ s-~-6 U N~V6~S~r~ / ~ ' , 1keLpiN ~ ~ S.5 ~ 5 S-~r~~~ c ~ ~ ~o s Mme- P ~~ s W ire- $~ g~EF~cNc~ , N ~iZ lam' Ci ~ O~nt~~i~ ?~•,an ~.i~yZ~i.~C ~ssoc~i~-t~ CS~e~.T -~~ ~a a~~~ C~sT s-~•~c~ oF~ S~~...s i ~ P ~~cc Mr~t~cs~~- ~ ~ o ov ~~L ~~ ~ . $ ~ ~T kN tc~-Y S ~ s o F v Ph-*~.E - ~1~~ ~-nv ~n Fs w •c~1c~~t W i~~ ~~cE ~i'[~1'E Ct~ty S Ck,±~c~r 5) List other organizations or clubs in the Community in which you have been or are an active participant: }J ow)~' t~.1 Mi~L~Jt~~IJ 6) Why would you like to serve on this Board or Commission? Psi s~ N~~~ , MosT ; M~o~T M~ss~~,~ ~ ~ 1~~ P~GN ~--y , ~s ~~ L~~ ~ ~ ~s , K~~v ~ Ca~v E ~t~~ `j'o ~ Col-~hulutt'~/' ~ so--~.~ of h~Y' ~EY ~ , o F ~~ C.zy -t,~ ~ STS 'To Cc,N~a~~ Suc~~s -'~ ~ ~,,-tu~~ G,t~~-tt~t h~l ^L~-CF5 ~ W ~RCt4E~- IT ~E ~1V~~olJ MF~1~~ ~o ~M~ ADDITIONAL COMMENTS: ~ .Z ~~ ~c c~~9-~ W ~itt~J Ra-~~ ©RPcL Co r-~h+~uw~~cKtto~.15 SK~uS ~ E1J,o,/ ~EV~-6~~-J l . ~~.ou 6kl ~~ ~~M''~ - atcSE~ M~'lrEo~ oLO~ ~*1 ~ ~-W ~-s ~O~/ S~RR~~,\c G.oPCLS 'Z~skS ski k'c" PRF~-t' o PQ o ~-ru N ~~n ~ fZ ~. o -.~ 6 - ~~~ 6 Rcwzt+ `.~-,~-TS O~~eu~~ pcr~il Eu~c~/ ;,,~c,~Kt-J(= w ~-tt~ C~sS- ~1J~Tlo1JA ~ ~a -~, ~ED~R~ ~~u~Ts . ~ t~rN~ ~-t'Ro-J6 PRoi~c Mt~~ayv~ SK.\~LS ~-~ S `T'o ~c +~+`v ~ THE ~NFORMA,TION CONTAINED IN THIS APPLICATION SHALL BE CLASSIFIED AS PUBLIC. ,. i4-TJA L~~-s~t~P p~\~~-,ES ~ t~NcLu.o~N6 Itiu~-~~ - '~K~a~ ~gci8~~iry Mafl tJ~o-r~~o~ SK~~~s FORMS\BRDBCDMM.API ~ Q ~~~`~' <Q V ~~ !'. ~..s o ~ P~ 4c - 'Po ~ ~ ~ ©~ c eSZ. ~ ~ ~ N L S ~v afl ~ 2- ~'1~ y~ ,'N ~,v~. ms`s, w;. Rp {gyp ~ ~`~ 6 (Zo K ~.1~ ~ N. ~QI O DST t'Ci 1r-to -~ ~ Co n- S~-pu cctc ~~~ ~ ~-~ ~ N ~ W o ~~E ~ t nt rR~- ~ ~ pis-~Y` ~ {Z ~a~,fL ~~S , 11 Attachment 6 CITY OF MAPLEWOOD BOARDS AND COMMISSIONS APPLICANT INFORMATION FORM NAME I(.aq-ter C'~sc. ADDRESS - / 3 a ZIP - PHONE NO. Work: s - L Home: (~S I - ~ ~a- ~`r ~R EMAIL lLPPoSc N ~ C3gt.~t~ ~?'~ c:o~J FAX /~~ ~ - ~~o- ~ X~a 1) How long have you lived in the City of Maplewood? `Z `( v •ec.v~S 2) Will other commitments make regular attendance at meetings difficult? Yes No Comments: On which Board or Commission are you interested in serving? (please check) A description of the duties of each committee is on back. Community Design Review Board ark & Recreation Commission Housing & Redevelopment Authority Planning Commission Human Relations Commission Police Civil Service Commission 4) Do you have any specific areas of interest within this Board's or Commisison's scope of responsibilities? N o , 5) List other organizations or clubs in the Community in which you have been or are an active participant: C ~ ~ l rv~ o a v~-s ~ ~ ~ S ~ 5 6) Why would you like to serve on the Board or Commission? t ~ bi a v ~ ~ cam. ~~ .n nom: ~ ~„~'~, ~ w,R-G ~ ~ ~ ~>n ~c 1u-~i~ w~ ~ ~ ~ ~ f ~-~ w ~fi ~ s ~ ~~'~ ~ ~ ~ y, ADDITIONAL COMMENTS: THE INFORMATION CONTAINED IN THIS APPLICATION AND ANY ATTACHMENT PROVIDED ARE CONSIDERED '" PUBLIC INFORMATION. WORD/BRD&COMM 04/02 12 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, OCTOBER 6, 2003 VI. NEW BUSINESS e. Planning Commission Applicant Interviews Mr. Roberts said the planning commission has a vacancy created by the resignation of Matt Ledvina. Attached in the staff report is a map of where the current planning commissioners reside and where the two candidates live along with their application forms. The first applicant to be interviewed was Mr. Jeff Bartol, 2702 Pinkspire Lane. Chairperson Rossbach asked if Mr. Bartol has any problem with the time commitment to meet twice a month and possibly staying late into the evening? Mr. Bartol said he has no problem working the two meetings of the month or working late into the evening. Chairperson Rossbach asked if Mr. Bartol would have any difficulty finding the time to review the planning commission packet and doing some site inspections? Mr. Bartol said no his current employment is very flexible and he can work it into his schedule reviewing the planning commission packet and doing the site inspections. Chairperson Rossbach asked Mr. Bartol what he does for a living? Mr. Bartol said he is heavily involved with computers with system integration, consulting, website design and earlier in his career he did engineering work with a computerized design in the architectural field. His background is in architecture from his studies at the University. Commissioner Pearson said he assumed with Mr. Bartol's background he would not have any difficulty deciphering blueprints? Mr. Bartol said no. Chairperson Rossbach asked how Mr. Bartol felt about affordable housing in the City of Maplewood? Mr. Bartol said like Commissioner Pearson he is concerned about the children in affordable housing and where they will go to play. Many people that live in affordable housing have several children and they need someplace to play. He commended the commission on the process these projects go through and the questions that are asked. He asked the commission what a CUP and a PUD are? The planning commission members explained what the two meant and how they are used. Commissioner Monahan-Junek asked what Mr. Bartol could do as a planning commission member to foster a sense of community to the residents that live in the south end of the community and the people that live in the north end of Maplewood? Mr. Bartol said that is a difficult question to answer. He said he has only lived in Maplewood for 6 to 8 months and prior to that he lived in the Como Park area. He has really enjoyed the Battle Creek area and wished he had known about it long ago. He thinks that would be a wonderful area to have a citywide get together for people to gather and get to know the people in their community better. He said his daughter lives in St. Paul and uses the dog walk there to walk her dog. Commissioner Trippler said in reviewing Mr. Bartol's application he noticed he wanted to give back to the community and he wondered how Mr. Bartol decided to apply for the planning commission opening with his background and not for the community design review board? Mr. Bartol said he applied for both the commission and the board opening at the request of Mary Dierich who recommended he apply for the commission and one of the city staff members suggested he apply for the board. He said he would feel useful and productive on either the commission or the board. He wants to get back into the urban development, city planning and architectural skills that he acquired 25 years ago and let go by the wayside. The second applicant to be interviewed was Roger Posch, 1583 County Road B. Chairperson Rossbach asked if Mr. Posch has any problem with the time commitment to meet twice a month and possibly staying late into the evening? Mr. Posch said no. Chairperson Rossbach asked if Mr. Posch would have any difficulty finding the time to review the planning commission packet and doing site inspections? Mr. Posch said no. Chairperson Rossbach asked Mr. Posch what he does for a living and on a day-to- day basis? Mr. Posch said he is a realtor at Coldwell Banker Burnet Realty. Outside of work he belongs to a church and is part of the loaves and fishes program and is involved with Weaver Elementary school fundraising. Commissioner Monahan-Junek asked Mr. Posch what he could do as a planning commission member to foster a sense of community to the residents that live in the south end of the community and the people that live in the north end of Maplewood? Mr. Posch said he is open-minded and is not sure about pulling people together. Commissioner Dierich said Mr. Posch's application said he wants to be a voice for his neighborhood. She asked what issues Mr. Posch would like to be able to impact if he were on the planning commission? Mr. Posch said it's not so much any particular issue as much as he would like to help notify all residents to let them know what is going on or what will be happening in the community. Commissioner Dierich asked Mr. Posch if there was a particular issue he would be more interested in such as density, affordable housing, traffic or protection of water that he could speak to? Mr. Posch said there are no individual issues that he is interested in; he just wants to have an understanding of the issues and have a voice in what is going on in Maplewood. Commissioner Desai said there has been a lot of discussion about workforce housing. As a realtor, in your opinion, where do you stand in terms of workforce housing in the City of Maplewood? Mr. Posch said in the past Maplewood has had affordable housing but property continues to increase and homes are getting more expensive. If Maplewood had more affordable housing as one of the first ring suburbs to downtown St. Paul, people could live here and bus downtown to work so there could be more affordable housing for the city. Mr. Roberts asked Mr. Posch what he thinks the City of Maplewood did really well in terms of development and what the city has done that he did not care for? Mr. Posch said he thinks the Maplewood Mall was something the city did very well with the proximity of the freeway and he also likes the bike trails in the city. The Maplewood Community Center is something he does not like that the city developed. He said he heard the community center is not making money for the city and the only reason he goes there is for the plays and shows in the theatre. Commissioner Pearson asked if Mr. Posch has any problem reading blueprints or plans? Mr. Posch said no. Commissioner Pearson asked if Mr. Posch thought there was anything the planning commission could have addressed during the items that were reviewed tonight? Mr. Posch said nothing comes to mind. Chairperson Rossbach asked staff what Mr. Posch could do if for example he had some real estate listings and he had a conflict of interest with something the planning commission was reviewing? Mr. Roberts said potentially Mr. Posch would have a conflict of interest if the listing he had were going to be redeveloped. Mr. Posch said he understands that he would abstain from the discussion or recommend that another agent take the listing. Mr. Roberts said the two applicants also applied for the opening on the Community Design Review Board and those interviews will be held Tuesday, October 12, 2003. The applicant with the lowest score is the candidate of choice and that person would be recommended to the city council. The results of the voting by the planning commission members were as follows: The first applicant interviewed, Jeff Bartol scored 6 points. The second applicant interviewed, Roger Posch scored 12 points. Mr. Roberts said the candidates would be notified of the city council meeting date for the final interview for the city council to make the final decision. DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, OCTOBER 14, 2003 IX. STAFF PRESENTATIONS a. Interview of Applicants for CDRB Membership Ms. Finwall said there are three applicants for the community design review board (CDRB) vacancy, which include Jeffrey Bartol, Larry Hendrickson, and Roger Posch. The three applicants are to be interviewed and ranked by the board. The vacancy is for the remainder of Craig Jorgenson's two-year term that would end January 1, 2004. a. Jeffrey Bartol, 2702 Pinkspire Lane, Maplewood. Mr. Bartol said he moved to south Maplewood last March and prior to that he lived in St. Paul in the Como area for over 20 years. After moving from St. Paul he felt guilty never having given back to the city. When he moved to Maplewood he made a personal commitment to give back to the city and that is why he is applying for this board position. Chairperson Ledvina asked if Mr. Bartol understood the commitment of being on this board that meets at 6:00 p.m. twice a month on the second and fourth Tuesday's of the month? Mr. Bartol said yes, he has a flexible work schedule and there should not be any difficulty making the meeting dates and times. Chairperson Ledvina asked Mr. Bartol if he had any problems taking time to read the packets that are sent in the mail and going out to do site inspections prior to the meeting time? Mr. Bartol said his work schedule is very flexible and he has no problem taking time in the evening to read the packets and leaving work a bit early to do the site inspections. Chairperson Ledvina asked Mr. Bartol what development he thinks was done well in Maplewood? Mr. Bartol said he likes the New Century development in his neighborhood with the Arts and Craftsman style homes that have been built. They did a very nice job combining single family and multi-family dwellings together with a very high standard making the neighborhood look nice. Each home has its own architectural detail and character and it all blends in so well. Chairperson Ledvina asked Mr. Bartol if there was anything he didn't like that was developed in Maplewood? Mr. Bartol said he would be reluctant to come up with a derogatory or critical statement of the city. Because of the shape of Maplewood he thinks the city is challenged with being surrounded by other suburbs. Board member Shankar said he noticed Mr. Bartol applied for the opening on the planning commission as well as the board. He asked Mr. Bartol which opening he was more interested in? Mr. Bartol said he is interested in both the commission and the board opening and will be going before the city council as an applicant for both openings. Board member Olson said Mr. Bartol's application says he has a background in architecture and she would like more information on that background? Mr. Bartol said architecture was his first love when he was a child. He attended the University of Minnesota for his Bachelor degree in architecture. He also worked for Ellerbe Architects as a junior draftsman/architect. Working with the CAD system he gravitated towards his second love, which was computers. Because of his love for computers he continued in that field and has not practiced architecture for years now. Board member Longrie-Kline asked Mr. Bartol what he does in his current position? Mr. Bartol said he does a fair amount of project management, systems integration, needs assessment, computer database integration, and Internet data exchange. Board member Shankar asked if Mr. Bartol's passion was more towards setbacks, wetland, and density issues, which would be approved by the planning commission or would it be towards aesthetics, building materials, and landscaping, which would be approved by the community design review board? Mr. Bartol said he is torn and the planning commission asked the same question of him in his last interview. He would enjoy working with either group and he feels he is qualified for either opening. b. Larry Hendrickson, 1930 Price Avenue, Maplewood. Mr. Hendrickson said he has lived in the city over 14 years now. He has worked for 3M for 24 years now and his job function is sewing surplus and byproducts and many other things in between. He has communication skills and leads the organizational effort in both the newsletter and both work-based products at 3M. Prior to working at 3M he worked in residential and commercial construction. Chairperson Ledvina said the community design review board meets the second and fourth Tuesday's of each month at 6:00 p.m. and he asked if that would be a problem with Mr. Hendrickson's schedule? Mr. Hendrickson said no. Chairperson Ledvina asked if Mr. Hendrickson had any questions or comments regarding what was discussed at the meeting tonight? Mr. Hendrickson said no questions but he thinks the input the board members offered to the staff is very valuable. Chairperson Ledvina asked if Mr. Hendrickson could give an example of a recent development that he felt was done very well in terms of building and site design? Mr. Hendrickson said he thinks the city hall is a great service to the community. He likes the senior housing that has been developed in the city and there is a definite need for it. The Maplewood Mall needs some very good guidance and redevelopment is key to the area. Board member Longrie-Kline asked Mr. Hendrickson if there was an old building in the city would he prefer that the building be renovated and be reused as a new use or totally start new with an architectural plan and develop something new. Mr. Hendrickson said in St. Louis, Missouri, they took a huge old train depot and added new shops and a hotel inside it. Aesthetically, it looks phenomenal, so he would prefer to reuse the building depending on the condition. Board member Longrie-Kline asked Mr. Hendrickson what he does with web-based applications in his job? Mr. Hendrickson said his organization communicates to the external and internal customers and clients. They have an "Internet" and an "intranet" to communicate items of interest, and surplus equipment that is available. The intranet is a marketing tool of resource recovery and they conduct some monthly sales and advertisements at the distribution center. The rest is confidential information. Board member Longrie-Kline said the reason she asked is that the city is moving towards a paperless society with the Internet. One day the public will access the city's Internet site for board packet information and access information so the public can be more knowledgeable. One-day society will be a paperless world and this will be very important to use web-based applicants. Mr. Hendrickson said it is a very good marketing tool and with all the ecological issues today paper will be a thing of the past. It will not be easy and it can be done but the end result will be phenomenal. Board member Olson asked what Mr. Hendrickson's background is in construction and landscaping and what could he contribute to the board? Mr. Hendrickson said he can read blue prints and can understand the infrastructure of the house and the elevations. He can look at something for the aesthetics and has the ability to decide if something will look sharp or not. As far as landscaping, he does not have a formal background in landscaping other than by trial and error. He said he could offer the board his perception of what would look nice. Board member Shankar asked Mr. Hendrickson what the drawbacks and potential are for White Bear Avenue? Mr. Hendrickson said traffic is the number one drawback of White Bear Avenue. He sees pockets of development that need to be redeveloped. He uses the roundabout at English and Frost and thinks it would be nice to have more in the city. Mr. Hendrickson said the city has some big issues with the population increasing and the traffic growing and the roundabout idea may help traffic in certain areas. c. Roger Posch, 1583 County Road B, Maplewood. Chairperson Ledvina asked Mr. Posch to tell the board something about himself? Mr. Posch said he grew up in North St. Paul and has lived in his current home in Maplewood for 24 years now. He worked at West Publishing for 22 years, and was downsized, and now he works for Coldwell Banker Burnet Realty as a realtor in north Maplewood. He has two children in first and second grade at Weaver Elementary. He does volunteer work at school and church and is a member of the Red Cross. Chairperson Ledvina said the board meets the second and fourth Tuesday's of each month at 6:00 p.m. he asked Mr. Posch if that would be a problem with his schedule? Mr. Posch said no. Chairperson Ledvina asked Mr. Posch if he would have any problem reviewing the packets that come in the mail and going out to do site inspections prior to the meeting? Mr. Posch said no. Chairperson Ledvina asked Mr. Posch if he had any questions or comments in regards to the proceedings at this evenings meeting? Mr. Posch said no. Chairperson Ledvina asked Mr. Posch if he could give an example of developments in Maplewood that he thinks were done well regarding aesthetics and design? Mr. Posch said he thinks Maplewood Mall was done well because of the relationship to the freeway. Chairperson Ledvina asked if there was something more recently developed such as in the last five years? Mr. Posch said no, not off-hand. Board member Olson asked if he has any experience in reading blueprints and working with different types of landscaping and plant identification? Mr. Posch said he studied architectural drafting after he finished high school. The house that he is in he had built so he studied the blueprints. As far as landscaping he has been doing neighbors landscaping for some extra money. Plant identification he is not familiar with yet. Board member Olson asked Mr. Posch if he were presented with a landscaping plan would he be able to decide if the landscaping was too sparse and needed some additional plantings? Mr. Posch said yes. Board member Longrie-Kline asked what Mr. Posch does in his position? Mr. Posch said he is a realtor. Board member Longrie-Kline asked if it is residential or commercial real estate? Mr. Posch said residential. Board member Longrie-Kline said she noticed on his application that Mr. Posch wanted to be a voice for his neighborhood? Mr. Posch said in the past he has talked to people and many people are not aware of what is going on in the city. He said he would go door to door and let people know what is going on in the city. Board member Longrie-Kline said that takes a lot of personal commitment, she asked if Mr. Posch has that kind of time on his hands? She asked if he would see his role on the board as a collaborative of not just driving around to the sites but going to the residents homes and letting them know about future developments and for their input? Mr. Posch said he has not done anything yet because he is not on the board yet but if he were on the board that is what he would do. Many people don't have the time to come to the meetings at the city hall and that is why he would go and knock on doors. Board member Longrie-Kline asked Mr. Posch if he has a lot of spare time because that is a very time consuming job. Mr. Posch said he would make that kind of time. Board member Olson asked as a realtor if he works with developers? Mr. Posch said no he does not; he works with existing residential homeowners. Board member Shankar said there are several car dealerships on Highway 61 and he asked if there was one dealership in particular that catches Mr. Posch's eye as far as building design? Mr. Posch said by KSTP Maplewood Imports has a nice building design and the Saturn dealership somewhere. Board member Olson asked if Mr. Posch sees anything in the city that he has a concern for that the board may be able to help address? Mr. Posch said no not at the moment. The board rated each candidate. The candidate with the lowest score is the person the board will recommend to the city council. a. Jeffrey Bartol received 4 points b. Larry Hendrickson received 9 points c. Roger Posch received 11 points. The candidates for the board opening will be interviewed on October 27, 2003, by the city council. AGENDA NO. G-1 AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: October 21, 2003 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE $266.00 Checks #62082 dated 10/7/03 $662,641.50 Checks #62083 thru #62141 dated 10/llthru 10/14/03 $74,855.81 Disbursements via debits to checking account dated 10/3 thru 10/9/03 $117,578.76 Checks #62142 thru 62186# dated 10/20- thru 10/21/03 $1,981,818.71 Disbursements via debits to checking account dated 1Ot10 thru 10/16/03 $2,837,160.78 Total Accounts Payable PAYROLL $402,418.59 Payroll Checks and Direct Deposits dated 10/ 10/03 $5,696.56 Payroll Deduction checks #95213 thru #95217 dated 10/10/03 $408,115.15 Total Payroll $3,245,275.93 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 770-4513 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. hu attachments P:~FINANCE~WORDIAGNWPCIAR 102103.doc vchlist Check Register Page: 1 10/10/2003 10:07:39AM City of Maplewood Check Date Vendor 62082 10/7/2003 01953 MUNICI-PALS 62083 10/14/2003 00102 ANDERSON, CAROLS 62084 10/14/2003 01811 BERNATELLO'S PIZZA INC 62085 10/14/2003 00195 BOARD OF WATER COMMISSIONERS 62086 10/14/2003 02908 BRIGHT WINES.COM 62087 10/14/2003 00221 BROCK WHITE COMPANY, LLC. 62088 10/14/2003 00240 C.S.C. CREDIT SERVICES 62089 10/14/2003 02746 CLOVER SUPER FOODS INC 62090 10/14/2003 00340 CRAMER BUILDING SERVICES 62091 10/14/2003 00348 CRYSTEEL TRUCK EQUIP INC 62092 10/14/2003 02761 DAHLGREN, SHARDLOW AND UBAN 62093 10!14/2003 02791 DAVIS & LAGERMAN INC 62094 10/14!2003 00384 DE LAGS LANDEN FINANCIAL SRVS 62095 10/14/2003 00358 DGM INC. 62096 10/14/2003 00463 EMERGENCY APPARATUS MAINT 62097 10/14/2003 00464 EMERGENCY AUTOMOTIVE TECH, INC 62098 10/14/2003 02856 FOERG, ELIZABETH 62099 .10/14/2003 00612 GYM WORKS INC 62100 10!14/2003 02149 HERSOM, HEIDI 62101 10/14/2003 00687 HUGO'S TREE CARE 62102 10/14/2003 00721 INDEPENDENT SPORTS NETWORK 62103 10/14/2003 00767 JOHNSON, KEVIN A 62104 10/14/2003 00771 JOHNSON, RICK 62105 10/14/2003 00790 KELLER ELECTRIC INC 62106 10/14/2003 01894 KELLY & FAWCETT PA 62107 10/14/2003 00828 62106 10/14/2003 02336 62109 10/14/2003 00896 62110 10/11/2003 00957 62111 10/14/2003 02202 62112 10/14/2003 02906 LMCIT M A TAYLOR INC MCMA MCDONALD'S MECHANICAL SYSTEMS DESIGN INC METRO LAND & SURVEYING & ENG 62113 10/14/2003 01051 MN OCCUPATIONAL HEALTH 62114 10/14/2003 01088 MN POLLUTION CONTROL AGENCY 62115 10/14/2003 02025 MPPOA 62116 10!14/2003 02886 OERTEL ARCHITECTS 62117 10/14/2003 00001 ONE TIME VENDOR 62118 10/14/2003 00001 ONE TIME VENDOR Description/Account FALL BUSINESS MTG - 7 REIMB FOR MILEAGE 9/29 MERCH FOR RESALE MERCH FOR RESALE QTRLY WATER UTIL -BILL DATE 9/25 BEER TASTING EVENT - 10/16 BELT & HAND GRIP APPLICANT BACKGROUND CHECKS MERCH FOR RESALE MCC ENERGY MGMT SYSTEM UPGRAD MCC ENERGY MGMT SYSTEM UPGRAD REFURBISH HEIL DUMB BODYS HIJACEK PROP PROF SRVS 8/31 - 9/27 PROJ 02-07 APPRAISAL SRVS COPIER COST TOW STOLEN VEHICLE TOW DRILL CAR TOW DRILL CAR TOW STOLEN VEHICLE TOW DRILL CAR TOW FORFEITURE VEHICLE REPAIR RESCUE VEHICLE REPAIR ENGINE 7 REPAIRS TO SOUAD 947 REIMB FOR MILEAGE 8/1 - 9/23 PREVENTATIVE MAINT -SEP REIMB FOR MILEAGE 8121 - 9/23 TRIM HANGER FROM BLVD TREE PROJ 02-10 TREE & BRUSH HAULING REMOVE BLVD WILLOW ~ STUMP SOFTBALL UMPIRE SERVICES POLICE OFFICER MCC EVENT -10/16 DEER REMOVAL-SEP TROUBLE SHOOT IRRIGATION WIRE SPRINKLER SYSTEM REPLACE BREAKER FOR SPRINKLER S WIRING FOR NEW FURNACE LEGAL SERVICES -SEP PROSECUTION SRVS -SEP INSURANCE CLAIMS INSURANCE CLAIM INSURANCE CLAIM FITNESS CONSULTANT SRVS - 3RD QT MEMBERSHIP DUES 5/1 - 4/30/04 CITY CLEAN UP DAY -LUNCH POOL DEHUMIDIFICATION PROJ 01-19 PROF SRVS THRU 9/21 PROJ 00-03 PROF SRVS THRU 9/21 EMPLOYEE PHYSICAL EXAM ADDL NPDES GRADING PRMT FEE CHILD ABUSE SEMINAR PROJ 03-19 PROF CONSULTING SRV REF SANDIE KNOBEL -PERSONAL TRN REF MICHAEL CHARLES - DUP WAC CH Amn~ i of 266.00 22.63 195.00 39.00 50.16 250.00 71.78 50.00 87.76 11,850.00 11,640.00 3,100.70 818.50 5,200.00 326.54 79.88 106.50 106.50 122.48 53.25 79.88 360.20 191.37 733.03 34.05 574.55 229.59 191.70 1,770.95 958.50 2,150.00 120.00 200.00 60.00 99.69 70.40 75.00 16,483.11 9,825.00 8,918.46 1,804.18 3,948.79 1,550.00 93.00 178.77 1,400.00 781.25 534.00 433.00 160.00 395.00 5,345.00 160.00 150.00 vchlist 10/10/2003 10:07:39AM Check Register City of Maplewood Page: 2 Check Date Vendor Description/Account Amount 62119 10/14!2003 00001 ONE TIME VENDOR REF KERI SOLSETH -MEMBERSHIP 129.00 62120 10/14/2003 00001 ONE TIME VENDOR REF RAYLYNN COLVARD -SWIM 36.00 62121 10/14/2003 00001 ONE TIME VENDOR REF JEAN GLASS - RAQUETBALL 11,00 62122 10/14/2003 01941 PATRICK GRAPHICS & TROPHIES 1ST PLACE LEAGUE - BOBBLEHEADS 1,764,82 1ST PLACE LEAGUE TROPHIES 36.10 1ST PLACE LEAGUE TROPHIES 18.05 62123 10/14/2003 01254 PEPSI-COLA COMPANY MERCH FOR RESALE 284,85 62124 10/14/2003 00396 PUBLIC SAFETY, DEPT OF HAZARDOUS CHEM INV FEE 25.00 62125 10/14/2003 01345 RAMSEY COUNTY PROPERTY TAX 18.29.22.43.0019 419.00 PROPERTY TAX 18.29.22.43.0023 636.00 62126 10/14/2003 01337 RAMSEY COUNTY-PROP REC & REV CITATIONS FURNISHED BY RAMSEY CT 1,417.05 62127 10/14/2003 01340 REGIONS HOSPITAL PARAMEDIC PROG SUPPLIES 379.03 PHARMACY STOCK REPORT 73.05 62128 10!14/2003 01387 ROSSINI, DR. JAMES FITNESS PROGRAM -SEP 100.00 62129 10/14/2003 01393 RUMPCA COMPANIES INC BRUSH & LOGS DISPOSAL/RECYCLE 750.00 62130 10/14/2003 01504 ST PAUL, CITY OF RADIO SERVICE & MAINT -SEP 2,094.29 62131 10/14/2003 02250 STAHNKE, JULIE REIMB FOR UNIFORM 10/1 92,44 62132 10/14/2003 02907 SVENDSEN'S LAWN CARE CUT WEEDS 8~ BRUSH 152.80 TRIM SHRUBS, PULL STUMPS & WEEDS 181.05 62133 10/14/2003 01574 T.A. SCHIFSKY & SONS, INC PROJ 02-10 KENNARD/FROST PYMT #4 528,500.37 62134 10/14/2003 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS 695.48 VARIOUS BITUMINOUS MATERIALS NO 3,404.68 62135 10/14/2003 02164 TOLTZ, KING, DUVALL, ANDERSON PROJ 01-16 PROF SRVS THRU 8/30/03 .1,222,48 PROJ 02-27 PROF SRVS THRU 8/30 155.48 62136 10/14/2003 01669 TWIN CITIES TRANSPORT 8 TOW FORFEITURE VEHICLE 78,88 TOW FORFEITURE VEHICLE 78,88 62137 10/14/2003 01675 U.H.L. CO. INC. ANNUAL SERVICE CONTRACT 2,130.00 62138 10/14/2003 01694 UNITED PARCEL SERVICE SHIPPING CHARGES 22.83 62139 10/14/2003 01889 VOYAGEURS AREA COUNCIL EXPLORER CONF REGISTRATION 210.00 62140 10/14/2003 01750 WATSON CO INC, THE MERCH FOR RESALE 333.28 62141 10/14/2003 01190 XCEL ENERGY MONTHLY UTIL -STMT DATE 10/3/03 22,978.35 60 Checks in this report Total checks : 662,907.50 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 10/02/03 10/03/03 MN State Treasurer Drivers License/Deputy Registrar 15,608.87 09/26/03 10/03/03 WI Dept of Revenue State Payroll Tax 1,052.08 10/02/03 10/03/03 MN Dept of Natural Resources DNR electronic licenses 469.00 10/03/03 10/06/03 MN State Treasurer Drivers License/Deputy Registrar 12,694.35 10/06/03 10/07/03 MN State Treasurer Drivers License/Deputy Registrar 15,938.05 10/07/03 10/08/03 MN State Treasurer Drivers License/Deputy Registrar 15,553.50 10/08/03 10/09/03 MN State Treasurer Drivers License/Deputy Registrar 13,539.96 TOTAL 74,855.81 4 w vchiist 10/17/2003 10 : 44: 40AM Check Register City of Maplewood Page: 1 Check Date Vendor Description/Account 62142 10/21/2003 01908 ADMINISTRATION, DEPT OF WIDE AREA NETWORK DATA -AUG 62143 10/21/2003 00173 BELDEN, TIM TUNED PIANO 62144 10/21/2003 00230 BRYAN ROCK PRODUCTS, INC. 1" CLEAN ROCK 62145 10/21/2003 02746 CLOVER SUPER FOODS INC MERCH FOR RESALE 62146 10/21!2003 00319 CONCRETE FORM ENGINEERS INC CURB 8 GUTTER FORMS RENTAL 62147 10/21/2003 02750 DAWSON, RICHARD REiM6 FOR BOOKS 62148 10/21/2003 02625 DRAGONFLY GARDENS CREDIT WISC TAX - INV 2003-58 PLANTS 62149 10/21/2003 00487 F.M. FRATTALONE EXC INC PRO! 00-03 GLADSTONE SO PYMT#11 62150 10/21/2003 ' 02912 FABIO, NICK ADULT SOFTBALL UMPIRE 62151 10/21/2003 01401 FIRST STUDENT INC BUS FEE TO VALLEYFAIR BUS FEE 8120 62152 10/21/2003 00531 FRA-DOR BLACK DIRT & RECYCLE BLACK DIRT 62153 10/21/2003 00585 GOPHER STATE ONE-CALL NET BILLABLE TICKETS 62154 10/21/2003 00677 HOME DEPOT - GECF LIGHT BULBS 62155 10/21/2003 02237 IMPERIAL IMPRESSIONS INFO CARDS 62156 10/21!2003 00799 KINKO'S CUSTOMER ADM SERVICES MCC POSTERS MCC POSTERS MCC POSTER 62157 10/21!2003 02248 L1NN, BRYAN REIMS FOR UNIFORM PANTS 62158 10/21/2003 02910 LONETTI, JIM REIMBURSE FOR SUPPLIES 1016 62159 10/21/2003 01043 M E H A MEHA MEMBERSHIP 62160 10/21/2003 00945 MASYS CORP STRATUS SOFTWARE MAINT - NOV 62161 10/21/2003 00983 METRO SALES INC CREDIT UNUSED CONTRACT/MACH COPIER MAINT CONTRACT 62162 10/21/2003 02638 MN MUNICIPAL UTILITIES ASSN SAFETY COMPLIANCE SRV - 4TH QTR 62163 10/20/2003 01088 MN POLLUTION CONTROL AGENCY TRAINING REG - 4 & WASTEWATER EX 62164 10/21/2003 01089 MN UC FUND 3RD QTR UNEMPLOYMENT 62165 10/21!2003 02867 NISKA, DOUG LADIES DAYTIME DOUBLES INSTRUCTO 62166 10/21/2003 02629 NOVACARE CBO PRE-EMPLOYMENT PHYSICALS 62167 10/21/2003 01202 NYSTROM PUBLISHING CO INC NEWSLETTER - OCT 62168 10/21/2003 00001 ONE TIME VENDOR REF JAYNE BLACKWELL -BASKETBALL 62169 10/21/2003 01560 ONYX WASTE SRVS MIDWEST INC RECYCLING -SEP 62170 10/21/2003 00396 PUBLIC SAFETY, DEPT OF CJDN DATA CHARGES - 3RD QTR 62171 10/21/2003 00396 PUBLIC SAFETY, DEPT OF CJDN DATA CHARGES - 3RD QTR 62172 10/21/2003 01337 RAMSEY COUNTY-PROP REC & REV PRCJ 00-03 PLANTS & SHRUBS PRO! 00-03 PLANTS & SHRUBS PRO! 00-03 PLANTS & SHRUBS PRO! 00-03 PLANTS & TREES PRO! 01-15 PLANTS & SHRUBS PRO! 00-03 PLANTS & SHRUBS PRO! 00-03 PLANTS & SHRUBS PRO! 01-14 PLANTS & SHRUBS PRO! 00-03 PLANTS & SHRUBS DATA PROCESSING SRVS -AUG 62173 10/21/2003 01359 REGAL AUTO WASH DETAIL XX CAR WASHES -SEP 62174 10/21/2003 00069 RISK MANAGEMENT ALTERNATIVES COLLECTION AGENCY FEE 62175 10/21/2003 01463 SISTER ROSALIND GEFRE MASSAGE -SEP 62176 10/21/2003 02515 ST CROIX LESSON CENTER HORSE CAMP INSTRUCTOR 8/18 - 22 HORSE CAMP INSTRUCTOR 8/11 - 15 62177 10/21/2003 01504 ST PAUL, CITY OF PRO! 01-16 INSTALL A 6" WATER SRV 62178 10/21/2003 01572 SYSTEMS SUPPLY, INC. TONER CARTRIDGE 62179 10/21/2003 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS NO 62180 10/21/2003 01588 TAUBMAN, DOUGLAS J REIMB FOR MILEAGE 9123 - 9/26 Amount 392.00 60.00 305.34 111.76 535.00 54.30 -18.48 652.00 18,537.15 20.00 327.00 285.00 327.49 147.25 161.06 100.86 61.34 131.26 43.93 64.98 17.02 30.00 738.68 -987.00 2,1.36.00 6,375.84 1,112.00 838.15 96.00 825.00 2,320.00 10.00 20,289.67 1,920.00 1,350.00 496.29 7,267.56 1,067.13 989.00 210.34 979.80 876.50 1,167.24 2,287.62 3,550.00 130.33 15.00 923.00 1,140.00 1,140.00 2,500.00 280.99 4,921.97 161.33 ~chlist Check Register Page: 2 10117/2003 10:44:40AM City of Maplewood Check Date Vendor Description/Account Amount 62181 10/21/2003 01683 UNIFORMS UNLIMITED INC BULLET PROOF VEST 769.50 62182 10/21/2003 02464 US BANK PAYING AGENT 9/02 - 10/03 175.00 62183 10!21/2003 01876 WHAT WORKS INC CONSULTING FEE 500.00 62184 10/21/2003 01980 WHITE BEAR GLASS INC INSTALL MIRRORS IN EXERCISE ROOM 1,245.00 MIRRORS 511.20 62185 10/21/2003 02880 ZAHL PETROLEUM MAINTENANCE CO VEEDER ROOT TL350 PLUS FUEL MONI 24,893.50 62186 10/21!2003 01807 ZWIEG, SUSAN RElMB FOR MILEAGE 10/3 9.86 45 Checks in this report Total checks : 117,578.76 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 10/09/03 10/10/03 10/09/03 10/09/03 10/03/03 10/10/03 10/10/03 10/10/03 10/13/03 10/10/03 10/14/03 10/10/03 10/09/03 10/15/03 10/ 15/03 10/10/03 10/10/03 10/10/03 10/10/03 10/10/03 10/14/03 10/14/03 10/14/03 10/14/03 10/14/03 10/15/03 10/15/03 10/15/03 10/15/03 10/16/03 MN State Treasurer ICMA (Vantagepointe) DCRP/Flex account MN Dept of Natural Resources Elan Financial Services* MN State Treasurer U.S. Treasurer P.E.R.A. MN State Treasurer Orchard Trust MN State Treasurer MN State Treasurer. MN Dept of Revenue Dain Rauscher MN State Treasurer TOTAL Description Drivers License/Deputy Registrar Deferred Compensation DCRP & Flex plan payments DNR electronic licenses Purchasing card items Drivers License/Deputy Registrar Federal Payroll Tax P.E.R.A. Drivers License/Deputy Registrar Deferred Compensation Drivers License/Deputy Registrar State Payroll Tax MN Care Tax Investment purchase Drivers License/Deputy Registrar *Detailed listings of Elan purchasing card items are attached. Amount 12,325.94 7,267.07 622.41 275.00 46,757.42 15,370.64 81,640.44 47,237.83 16,084.75 19,535.00 8,433.25 16,394.91 2,320.00 1,699,407.92 8,146.13 1,981,818.71 7; Transaction Review . 9izgizoo3 For Transactions posted between 09/21/2003 to 09/27/2003 Post Date Vendor Name Settlement .4mt Cardholder Name 09/22/2003 NWA AIR 0127567387522 291.50 BRUCE K ANDERSON 09/22/2003 AGENT FEE 8908125739884 30.00 BRUCE K ANDERSON 09/25!2003 NATIONAL RECREATION AND P 595.00 BRUCE K ANDERSON 09/26/2003 NATIONAL RECREATION AND P 450.00 BRUCE K ANDERSON 09/22/2003 CUB FOODS, INC. 15.99 MALADY ANZALDI 09/25/2003 CUB FOODS, INC. 40.39 JOHN BANICK 09/26/2003 ARCH 438.94 JOHN BANICK 09/26/2003 UNIFORMS UNL]JvIITED INC 72.50 JOHN BAMCK 09/26/2003 GRAFIX SHOPPE 295.00 JOHN BANICK 09/22/2003 ALL MAIN STREET ELECTRIC 432.00 JIM BEHAN 09/22/2003 SIMPLEXGRINNEL 411.09 JIM BEHAN 09/25/2003 AQUA LOGIC INC 1,528.36 JIM BEHAN 09/22/2003 .UNIFORMS UNLIlvIITED INC 199.96 JOHN C BOHL 09/25/2003 VERIZONWIRELESSWR 87.87 CHRISTOPHER CAVETT 09/22/2003 FACTORY CARD OUTLET #284 90.67 LINDA CROSSON 09/22/2003 RHODE ISLAND NOVELTY 207.94 LINDA CROSSON 09/22/2003 ANDON INC. 19.17 LINDA CROSSON 09/24!2003 PAPER MART 49.25 LINDA CROSSON 09/25/2003 HENRIKSEN ACE HARDWARE 32.46 THOMAS DEBII.ZAN 09/26!2003 GARCEAU HARDWARE AND POWE 78.47 THOMAS DEBILZAN 09!22/2003 SEARS ROEBUCK 1122 57.99 ALICE DUNK 09/26/2003 MENARDS MAPLEWOOD 6.22 DAVE EDSON 09/22/2003 PAYLESSSHOESOU00017152 17.99 VIRGINIA A ERICKSON 09/22/2003 C.J. BANKS #864 210.97 VRGINIA A ERICKSON 09/24/2003 C.1. BANKS #864 101.97 VJRGINIA A ERICKSON 09/25/2003 VERIZONWIRELESSWR 73.37 DANIEL F FAUST 09/22/2003 FRANKS 00501759 85.16 SHANN FINWALL 09/22/2003 CIRCUIT CITY SS #3137 116.06 MYCHAL FOWLDS 09/26/2003 COMPUTER RENAISSANCE 53.24 MYCHAL FOWLDS 09/26/2003 BEST BUY 00000109 95.83 MYCHAL FOWLDS 09/25/2003 EULL'S MANUFACTURING CO. 219.39 RONALD FREBERG 09/22/2003 HMSHOST-MSP-AIR #0004 9.44 RICHARD FURSMAN 09/22/2003 HMSHOST-MSP-AJR #0674 27.69 RICHARD FURSMAN 09/23/2003 HILTON RESTAURANTS 15.65 RICHARD FURSMAN 09/2412003 PIZZERIA UNO CHICAGO BAR 17.04 RICHARD FURSMAN 09/26/2003 MSP AIIZPORT PA20002002 56.00 RICHARD FURSMAN 09/26/2003 HILTON HOTELS 340.52 RICHARD FURSMAN 09/25/2003 BACHMANS MAPLEWD 004 79.50 VIRGIMA GAYNOR 09/22/2003 VIKING INDUSTRIAL CENTER 71.04 DAVID GERMAIN 09/22/2003 MICHAELS #9401 12.71 CAROLS GERNES 09/24/2003 KIMCO'S #0617 21.03 CAROLS GERNES 09/24/2003 INTL ASSC OF FIRE CHIE 170.00 CLARENCE GERVAIS 09/24/2003 KJNKO'S #0617 106.50 CLARENCE GERVAIS 09/24/2003 MENARDS MAPLEWOOD 31.74 MIKE GRAF 09/26/2003 BRANDINE WOODCRAFT INC 80.33 MIKE GRAF 09/25/2003 VERIZON WRLS 33011-01 53.23 KAREN E GUII,FOILE 09/25/2003 VERIZONWIRELESSWR 66.20 KAREN E GUILFOII.E 09/22/2003 HENRIICSEN ACE HARDWARE 6.37 MARK HAAG 09!2212003 XPEDX 2,354.00 LORI HANSEN 09/22/2003 REED BUS 1NF0 ACCT REC 899.08 LORI HANSON 09/23/2003 CALENDERS 44.79 LORI HANSON 09/23/2003 CANTER HEALTHCARE 576.00 LORI HANSON 09/24/2003 NADA USED CAR GUIDE 104.40 LORI HANSON 09/26/2003 HEJNY RENTALS INC 227.31 ROLAND HELEY 09/24/2003 KINKO'S #0617 420.68 HEIDI HERSOM 09/26/2003 MSP COMMUNICATIONS 250.00 HEIDI HERSOM 09/26/2003 MENARDS MAPLEWOOD 255.39 GARY HINNENKAMP 09/22/2003 THENERDS.NET 90.82 STEVE HURLEY 09/..^_00~ B' TTER~~ '`_JS s1.98 GOV. HL:TL~ Y 8 09/25/2003 VERIZONWiRELESSWR 32.39 MICHAEL KANE 09/23/?003 TARGET 0001188 3.99 MARY B KOEHNEN 09/2?/2003 DALCO O I OF O i 205.49 MICHAEL LIDBERG 09/23/2003 STREICHERS POLICE EQUIPM 6.34 JOHNNIE LU 09/23/2003 AMERITECH MOBILE PA 35.21 STEVE LUKIN 09/25/2003 VERIZONWIRELESSWR 58.54 STEVE LUKIN 09/22/2003 WMS WASTE MGMT WMEZPAY 514.36 MARK MARUSKA 09/24/2003 ON SITE SANITATION, IN 45.49 MARK MARUSKA 09/25/2003 VERIZONWIRELESSWR 27.42 MARK MARUSKA 09!26/2003 MENARDS OAKDALE 1,368.42 MARK MARUSKA 09/25/2003 VERIZONWIRELESSWR 60.79 ED NADEAU 09/26/2003 MENARDS OAKDALE 191.54 JOHN NAUGHTON 09/25/2003 METRO POWER EQUIl'MENT 1.21 RICHARD NORDQUIST 09/23/2003 MENARDS OAKDALE 11.50 MICHAEL NOVAK 09/27/2003 HEJNY RENTALS INC 63.51 ERICK OSWALD 09/25/2003 VERIZONWIRELESSWR 28.40 ERICK OSWALD 09/26/2003 WALGREEN 00016873 167.98 KURT PARSONS 09/25/2003. OFFICE MAX 00002204 46.49 PHII.IP F POWELL 09/25/2003 CIRCUIT CITY SS #3137 113.88 PHILIP F POWELL 09/22/2003 TELEDYNAMICS,LLP 77.22 WILLIAM J PRIEFER 09/22/2003 CERTIFIED LABORATORIES 377.95 STEVEN PRISM 09123/2003 KATH AUTO PARTS 50.64 STEVEN PRISM 09/23/2003 KATH AUTO PARTS 13.29 STEVEN PRISM 09/24/2003 EAT INC 135.79 STEVEN PRISM 09/24/2003 FACTORY MOTOR PARTS 41.92 STEVEN PRISM 09/25/2003 TOUSLEY FORD I27200039 61.33 STEVEN PRISM 09!25/2003 KATH AUTO PARTS 29.55 STEVEN PRISM 09/25/2003 KATH AUTO PARTS 50.64 STEVEN PRISM 09/26/2003 JOHNSON RADIO COMM 40.00 STEVEN PRISM 09/26/2003 ELLIOTT AUTO SUPPLY 126.22 STEVEN PRISM 09/26/2003 KATH AUTO PARTS 92.31 STEVEN PR.IEM 09/22/2003 EXCELLCOM 127.77 KEVIN RABBETT 09/24/2003 AT&T WIRELESS SERVICES 147.00 KEVIN RABBETT 09/25!2003 PINGS 30.58 KEVIN RABBETT . 09/26/2003 DALCO O1 OF Ol 48.69 MICHAEL REILLY 09/22/2003 MINNESOTA TRANSPORTATION 283.00 AUDRA BOBBINS 09/23/2003 MENARDS OAKDALE 70.25 JAMES SCHINDELDECKER 09/24/2003 MENARDS OAKDALE 86.13 JAMES SCHINDELDECKER 09/26/2003 MENARDS OAKDALE 88.69 JAMES SCHINDELDECKER 09/24/2003 MENARDS MAPLEWOOD 14.09 PAUL SCHLINGMAN 09/22/2003 S & T OFFICE PRODUCTS 22.73 ANDREA SINDT 09/24/2003 APA MEMBERSHIPS AND SUBS 160.00 ANDREA S1NDT 09/24/2003 APA MEMBERSHIPS AND SUBS 75.00 ANDREA SIIVDT 09/25/2003 VERIZONWIRELESSWR 6.09 ANDREA SINDT 09/25/2003 VERIZONWIRELESSWR 45.08 ANDREA SINDT 09/22/2003 CUB FOODS, INC. 13.06 JOANNE M SVENDSEN 09/22/2003 S & T OFFICE PRODUCTS 424.79 10ANNE M SVENDSEN 09/24/2003 LIFE LINK III 100.00 RUSTIN SVENDSEN 09/24/2003 KATH AUTO PARTS 27.07 RUSTIN SVENDSEN 09/26/2003 ANCOM TECHNICAL CENTER IN 189.52 RUSTIN SVENDSEN 09/26/2003 BEST BUY 00000109 1,159.01 RUSTINSVENDSEN 09!2212003 VIKING ELECTRIC ST PAUL 129.57 LYLE SWANSON 09/25/2003 EL REINHARDT COMPANY INC 31.08 LYLE SWANSON 09/25/2003 SEARS ROEBUCK 1122 21.28 LYLE SWANSON 09/25/2003 VIICING ELECTRIC. ST PAUL 46.90 LYLE SWANSON 09/25/2003 NORTHERN TOOL EQUIPMNT 10.60 LYLE SWANSON 09/26/2003 HIRSHFIELD'S MAPLEWOOD 9.89 LYLE SWANSON 09126/2003 MUSKA LIGHTING CENTER 30.62 LYLE SWANSON 09/26/2003 MUSKA LIGHTING CENTER 206.66 LYLE SWANSON 09122/2003 THE HOME DEPOT 2801 19. I 1 FRANK TATS 09/22/2003 ULTIMATE ELECTRON1CS0706 126.68 DAVID J THOMALLA 09/23/2003 QWESTCOMM TN651 353.74 HOLLY URBANSKI 09/26/2003 CORP EXPR 71217 ISIS 19.38 HOLLY URBANSKI 09/2_;^_003 VIKING OFFICE PRODUCTS 58 :'? "'SAN ZWIEG 99/231?003 NllM1Tr~W:`! PRESS - .., " Z'NIEG '.jt.. ,;.,'Yax 9 09/25/2003 MINUTEMAN PRESS 135.18 SUSAN ZWIEG 21,353.09 10 Transaction Review l.o/a/ZOOS For Transactions posted between 09/28/2003 to 10!04/2003 Post Date Vendor Name Settlement Amt Cardholder Name 09/29/2003 NORTHERN INN HOTEL & SUIT 162.06 BRUCE K ANDERSON 10/01/2003 SPRINTPCS-SPEEDPAYIVR 44.00 BRUCE K ANDERSON 09/29/2003 TARGET 00011858 30.28 MANDY ANZALDI 10/02/2003 TARGET 00011858 12.27 MANDY ANZALDI 10/02/2003 JOANN ETC #1970 248.68 MANDY ANZALDI 09/29/2003 WEBER & TROSETH INC 150.95 JOHN BAMCK 10/01/2003 AIRGAS NORTH CENTRAL 302 1,599.06 JOHN BAMCK 10/02/2003 HENNEPIN CTY MED. CTR1 550.00 10HN BAMCK 09/29/2003 HENRIICSEN ACE HARDWARE 42.73 JIM BEHAN 09129/2003 TARGET 00011858 6.38 JIM BEHAN 10/02/2003 POOLSIDE 107.54 JIM BEHAN 09/30/2003 SEARS ROEBUCK 1052 114.99 TROY BRINK 09/29/2003 OFFICE MAX 00002204 10.31 LINDA CROSSON 10/01/2003 UNIFORMS UNLIMITED INC 75.00 KERRY GROTTY 10/02/2003 TARGET 00011858 25.00 ROBERTA DARST 10/03/2003 TEE'S PLUS 46.00 RICHARD DOBLAR 09/29/2003 TAYLOR TECHNOLOGIES 400.00 JOHN DUCHARME 09/29/2003 THE UPS STORE #2171 47.29 JOHN DUCHARIvIE 10/01/2003 OFFICE MAX 00002204 21.29 JOHN DUCHARME 09/29/2003 DESIGN CONCEPT 1,900.00 TOM EASTMAN 09/29/2003 DESIGN CONCEPT 1,920.00 TOM EASTMAN 09/30/2003 DESIGN CONCEPT 1,980.00 TOM EASTMAN 10/01/2003 DESIGN CONCEPT 1,890.00 TOM EASTMAN 10/01/2003 DEX MEDIA EAST #2 118.60 TOM EASTMAN 10/02/2003 S & T OFFICE PRODUCTS 378.63 TOM EASTMAN 10/02/2003 S & T OFFICE PRODUCTS 171.42 TOM EASTMAN 10/02/2003 S & T OFFICE PRODUCTS 352.77 TOM EASTMAN 10/03/2003 NEXTEL WIRELESS SVGS 80.82 TOM EASTMAN 10/03/2003 TIlvIE WARNER CABLE R15 109.79 TOM EASTMAN 09/30/2003 BROCK WHITE COMPANY-ST PA 62.16 DOUG EDGE 09/29/2003 ARROWWOOD RESORT AND CONF 274.78 SHANN PINWALE 09/29/2003 QQEST SOFTWARE SYSTEMS 610.00 MYCHAL FOWLDS 09/29/2003 BEST BUY 00000109 47.90 MYCHAL FOWLDS 09/29/2003 BEST BUY 00000109 26.61 MYCHAL FOWLDS 09/30/2003 BEST BUY 00000109 138.44 MYCHAL FOWLDS 09/30/2003 BEST BUY 00000109 31.94 MYCHAL FOWLDS 09/30/2003 BEST BUY 00000109 511.14 MYCHAL FOWLDS 09/29/2003 S & T OFFICE PRODUCTS 6.43 PATRICIA FRY 09/29/2003 S & T OFFICE PRODUCTS 85.36 PATRICIA FRY 09/29/2003 BEST WESTERN HOTELS 216.00 VIItGINIA GAYNOR 10/03/2003 HOLIDAY STATIONSTORE 1.03 VIRGIMA GAYNOR 10/03/2003 PRAIl2IE RESTORATIONS 61.77 VIRGRVIA GAYNOR 10/01/2003 MENARDS MAPLEWOOD 59.32 MIKE GRAF 10/03/2003 HENRIICSEN ACE HARDWARE 25.54 MIKE GRAF 09/30/2003 PRAIIZIE MOON NURSERY I 30.88 JANET M GREW HAYMAN 10/01/2003 CELLPHONESHOP.NET 11.1.9 KAREN E GUILFOILE 09/29/2003 GOODYEAR AUTO SRV CT 6920 299.55 KEVIN HALWEG 10/01/2003 PULSTAR DISTRIBUTING INC 15.22 KEVIN HALWEG 10/01/2003 ST PAUL STAMP WORKS IN 97.11 LORI HAN50N 10/02/2003 PAYPAL 9666 MEMBER 1.95 STEVE HURLEY 09/29/2003 FACTORY CARD OUTLET #284 4.65 ANN E HUTCHINSON 10/02/2003 DAVIS LOCK AND SAFE 39.94 ANN E HUTCHINSON 09/29/2003 CUB FOODS, INC. 65.48 DAVID JAHN 09/29/2003 SANDYS SEWING DEN 12.73 KEVIN 10HNSON 10/03/2003 STREICHERS POLICE EQUIPM 106.34 KEVIN JOHNSON 09/29/2003 T J T-SHIRTS 408.00 MARY B KOEHNEN 10/01/2003 KNOWLAN'S SPRMKT.#2 5.65 HEATHER KOS 10/02/2003 BLUE RIBBON BAIT & TACKLE 16.51 HEATHER KOS 09/29/2003 DALCO OC OFO1 179.38 NtiC_~~?.GL "_:!=S~RG 11 10!01/2003 MENARDS OAKDALE 14.15 DENNIS LINUORFF 10/02/2003 DIAMOND VOGEL PAINTS#807 100.61 DENNIS LINDORFF 10/03/2003 DIAMOND VOGEL PAINTS#807 66.07 DENNIS LINDORFF 10/02/2003 ADT SECURITY SERVICES 155.57 STEVE LUKIN (0/02/2003 MARATHON ASHLAND 035212 28.00 GORDON MALLORY 09/29/2003 STREICHER'S POLICE EQP 45.90 JASON P MARINO 09/29/2003 AMERICAN FASTENER 27.60 MARK MARUSKA 10/02/2003 LTG POWER EQUIPMENT 45.32 MARK MARUSKA 10/02/2003 LTG POWER EQUIPMENT 104.00 MARK MARUSKA 10/03/2003 COPY EQUIPMENT, INC. 203.46 MARK MARUSKA 10/03/2003 OAKDALE RENTAL CENTER .126.74 GERALD MEYER 09!30/2003 TARGET 00011858 25.50 ED NADEAU 10/01/2003 OFFICE MAX 00002204 138.44 ED NADEAU 10/01/2003 BROCK WHITE COMPANY-ST PA 79.88 BRYAN NAGEL 10/01/2003 IIvIAGEWERKS GRAPHICS INC 760.00 JEAN NELSON 09/29/2003 STREICHERS POLICE EQUIPM 68.00 JULIE S OLSON 09/30/2003 BATTERIES PLUS 34.06 KURT PARSONS 09/30/2003 RANGER DOES 54.48 PHILIP F POWELL 09/29/2003 TELEDYNAMICS,LLP 28.70 WILLIAM J PRIEFER 09/29/2003 AMERICAN FASTENER 33.99 STEVEN PRISM 09/29/2003 KATH AUTO PARTS 50.64 STEVEN PRISM 09/30/2003 JOHN FRYE DISTRIBUTING 31.90 STEVEN PRISM 09/3U/2003 SUNRAY BTB 92.41 STEVEN PRISM 09/30/2003 ZEP MANUFACTURING 52.19 STEVEN PRISM 10/01/2003 TOUSLEY FORD 127200039 46.80 STEVEN PRISM 10/03/2003 TOUSLEY FORD 127200039 148.67 STEVEN PRISM 10/03/2003 KATH AUTO PARTS 29.32 STEVEN PRISM 09/29/2003 ANY TRACK SOLUTIONS 1,710.00 KEVIN RABBETT .09/29/2003 THE STAR TRIBUNE-ADVERTIS 570.20 TERRIE RAMEAUX 09/29/2003 THE STAR TRIBUNE-ADVERTIS 463.10 TERRIE RAMEAUX 09/29!2003 DALCO O1 OF O1 103.01 MICHAEL REILLY 09/29/2003 STRAUSS SKATES AND BICYC 38.24 AUDRA ROBBINS 09/29/2003 MOBII-E DJ NETWORK 350.00 AUDRA ROBBINS 10/01/2003 AOL ONLINE SERVICE 0903 23.90 AUDRA ROBBINS 10/02/2003 NATIONAL FEDERATION 25.85 AUDRA ROBBINS 10/01/2003 TWIN CTI'Y HARDWARE 15.88 JAMES SCHINDELDECKER 09/29/2003 MIN VALCO 2 14.72 PAUL SCHLINGMAN 10/02/2003 HENRQCSEN ACE HARDWARE 4.37 PAUL SCHLINGMAN 10/02/2003 HENRIKSEN ACE HARDWARE 4.37 PAUL SCHLINGMAN 10/02/2003 THE HOME DEPOT 2801 37.73 PAUL SCHLINGMAN 10/02/2003 DALCO O1 OF Oi 352.31 PAUL SCHLINGMAN 10/03/2003 THE HOME DEPOT 2801 56.99 PAUL SCHLINGMAN 10/01/2003 ARAMARK REF SVS #6013- 490.40 RUSSELL L SCHMIDT 10/01/2003 T-MOBILE 45.18 SCOTT SCHULTZ 09/29/2003 RUTTGER'S BIItCHMONT LODGE 135.00 PAULINE STAPLES 10/02/2003 OFFICE MAX 00005272 55.37 PAULINE STAPLES 10/03/2003 THE UPS STORE #2171 10.78 SCOTT STEEPEN 09/29/2003 CUB FOODS, INC. 13.96 JOANNE M SVENDSEN 09/29/2003 S & T OFFICE PRODUCTS -92.6 10ANNE M SVENDSEN 10/03/2003 TARGET 00011858 29.67 JOANNE M SVENDSEN 10/03/2003 DE LAGS LANDEN OPO1 OF Ol 450.34 JOANNE M SVENDSEN 09/29/2003 ANCOM GOMMUMCATIONS INC 48.46 AUSTIN SVENDSEN 10/01/2003 BATTERY TECH INC 190.00 AUSTIN SVENDSEN 10/01/2003 NORTH STAR WIPER/INDUS 306.19 AUSTIN SVENDSEN 10/01/2003 MENARDS MAPLEWOOD 36.15 AUSTIN SVENDSEN 10/03/2003 SANDYS SEWING DEN 19.17 AUSTIN SVENDSEN 10/03/2003 DSAI INC ST PAUL 12.78 AUSTIN SVENDSEN 09/29/2003 THE HOME DEPOT 2801 26.18 LYLE SWANSON 10/02/2003 HIRSHFIELD'S MAPLEWOOD 20.75 LYLE SWANSON 10/03/2003 VIKING ELECTRIC ST PAUL 4.39 LYLE SWANSON 10/03/2003 AUTOMATED ENTRANCE PRODUC 80.00 LYLE SWANSON 09/29/2003 RUTTGER'S BIItCHMONT LODGE 181.03 DOUGLAS J TAUBMAN 10/01/2003 T-MOBII.E 101.21 DOUGLAS J TAUBMAN 10/03/2003 METRO :-~~~i,ET?C SUPS` Y 69 7a DOI;GL,aS .J T.-~UBMAN i Q/03i?00~ MIhii~dE "'.-~ _ r _~ . ~~ P.a ___' JO ~ ~ ~..: F 12 09/29/2003 QWESTCONQv( TN651 09/30/2003 DAVIS WATER EQUIPMENT CO 09/29/2003 PIONEER PRESS SUBSCRIPTI 10/03/Z003 MYR MYRON MANUFACTURIN 60.12 HOLLY URBANSKI 211.94 JOSEPH WATERS 8.30 SUSAN ZWIEG 253.15 SUSAN ZWiEG 25,404.33 13 . CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 10/10/03 COLLINS, KENNETH 357.47 10/10/03 JUENEMANN, KATHLEEN 357.47 10/10/03 KOPPEN, MARVIN 357.47 10/10/03 COLEMAN, MELINDA 3,857.46 10/10/03 DARST, ROBERTA 1,386.79 10/10/03 FURSMAN, RICHARD 4,638.25 10/10/03 SCHLINGMAN, PAUL 2,026.22 10/10/03 SEEGER, GERALD 488.63 10!10/03 SWANSON, LYLE 1,708.65 10/10/03 LE, SHERYL 3,717.64 10/10/03 RAMEAUX, THERESE 2,346.96 10/10/03 FAUST, DANIEL .3,870.90 10/10/03 URBANSKI, HOLLY 852.65 10/10/03 ANDERSON, CAROLE 937.39 10/10/03 BAUMAN, GAYLE 2,869.18 10/10/03 JACKSON, MARY 1,715.85 10/10/03 KELSEY, CONNIE 978.56 10/10/03 TETZLAFF, JUDY 1,683.05 10/10/03 FRY, PATRICIA 1,592.65 10/10/03 GUILFOILE, KAREN 2,671.16 10/10/03 OSTER, ANDREA 1,663.75 10/10/03. CABLE, JEANETTE 1,559.94 10/10/03 JAGOE, CAROL 1,536.65 10/10/03 JOHNSON, BONNIE 970.97 10/10/03 OLSON, SANDRA 923.08 10/10/03 WEAVER, KRISTINE 1,583.03 10/10/03 BANICK, JOHN 3,201.24 10/10/03 CORCORAN, THERESA 1,585.85 10/10/03 POWELL, PHILIP 1,993.26 10/10/03 SPANGLER, EDNA 352.00 10/10/03 THOMALLA, DAVID 3,546.50 10/10/03 ABEL, GLINT 1,739.76 10/10/03 ALDRIDGE, MARK 2,698.00 10/10/03 ANDREWS, SCOTT 3,392.44 10/10/03 BAKKE, LONN 2,689.84 10/10/03 BELDE, STANLEY 2,504.28 10/10/03 BIERDEMAN, BRIAN 1,794.13 10/10/03 BOHL, JOHN 2,767.26 10/10/03 BUSACK, DANIEL 2,460.72 10/10/03 COFFEY, KEVIN 1,731.63 10/10/03 GROTTY, KERRY 2,483.77 10/10/03 DOBLAR, RICHARD 2,115.21 10/10/03 HALWEG, KEVIN 3,405.35 10/10/03 HEINZ, STEPHEN 2,301.63 14' CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 10/10/03 HIEBERT, STEVEN 3,024.28 dd 10/10/03 JOHNSON, KEVIN 3,468.00 dd 10/10/03 KARIS, FLINT 2,658.39 dd 10/10/03 KONG, TOMMY 2,260.84 dd 10/10/03 KROLL, BRETT 2,362.42 dd 10/10/03 KVAM, DAVID 2,832.91 dd 10/10/03 CARSON, DANIEL 2,257.36 dd 10/10/03 LU, JOHNNIE 2,519.70 dd 10/10/03 MARINO, JASON 2,327.47 dd 10/10/03 MARTIN, JERROLD 1,986.71 dd 10!10/03 METRY, ALESIA 1,856.26 dd 10/10/03 PALMA, STEVEN 2,582.31 dd 10/10/03 RABBETT, KEVIN 2,945.80 dd 10/10/03 STEEPEN, SCOTT 3,694.26 dd 10/10/03 SZCZEPANSKI, THOMAS 2,407.46 dd 10/10/03 THIENES, PAUL 2,384.48 dd 10/10/03 IRAN, JOSEPH 2,073.71 dd 10/10/03 WENZEL, JAY 2,627.41 dd 10/10/03 XIONG, KAO 1,747.53 dd 10/10/03 BARTZ, PAUL 2,710.81 dd 10/10/03 BERGERON, JOSEPH 3,353.88 dd 10/10/03 DUGAS, MICHAEL 2,052.11 dd 10/10/03 DUNN, ALICE 2,472.26 dd 10/10/03 ERICKSON, VIRGINIA 2,516.15 dd 10/10/03 EVERSON, PAUL 1,968.44 dd 10/10/03 FLOR, TIMOTHY 3,075.75 dd 10/10/03 ERASER, JOHN 2,604.59 dd 10/10/03 HALWEG, JODI 1,565.25 dd 10/10/03 KATZMAN, BARBARA 1,598.29 dd 10/10/03 L'ALLIER, DANIEL 195.00 dd 10/10/03 LANGNER, SCOTT 1,597.37 dd 10/10/03 OLSON, JULIE 2,!77.35 dd 10/10/03 PARSONS, KURT 1,761.68 dd 10/10/03 PIKE, GARY 2,177.35 dd 10/10/03 ROSSMAN, DAVID 2,407.73 dd 10/10/03 DAWSON, RICHARD 1,676.41 dd 10/10/03 DUELLMAN, KIItK 1,676.41 dd 10/10/03 JOHNSON, DOUGLAS 1,771.53 dd 10/10/03 NOVAK, JEROME 1,628.85 dd 10/10/03 PETERSON, ROBERT 1,805.57 dd 10/10/03 SVENDSEN, RONALD 1,905.29 dd 10/10/03 GERVAIS-JR, CLARENCE 2,429.15 dd 10/10/03 BOYER, SCOTT 1,776.65 dd 10/10/03 FEHR, JOSEPH 1,820.89 dd 10/10/03 FLAUGHER, JAYME 1,859.90 dd 10/10/03 JACKSON, LINDA 1,549.64 15 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 10/10/03 LAFFERTY, WALTER 1,756.66 10/10/03 LINK, BRYAN 1,650.85 10/10/03 PACOLT, MARSHA 1,999.85 10/10/03 RABINE, JANET 1,772.72 10/10/03 STAHNKE, JULIE 1,756.65 10/10/03 LUKIN, STEVEN 3,255.62 10/10/03 SVENDSEN, RUSTIN 2,599.72 10/10/03 ZWIEG, SUSAN 1,706.95 10/10/03 DOLLERSCH$LL, ROBERT 268.49 10/10/03 AHL, R. CHARLES 4,071.70 10/ 10/03 NTVEN, AMY 1,163.13 10/10/03 PRIEFER, WILLIAM 2,391.25 10/10/03 WEGWERTH, JUDITH 1,666.06 10/10/03 BRINK, TROY 1,643.64 10/10/03 DEBILZAN, THOMAS 1,668.65 10/10/03 EDGE, DOUGLAS 1,737.25 10/10/03 KANE, MICHAEL 2,643.39 10/10/03 LUTZ, DAVID 1,743.87 10/10/03 MEYER, GERALD 1,805.08 10/10/03 NAGEL, BRYAN 1,906.15 10/10/03 OSWALD, ERICK 1,911.15 10/10/03 TEVLIN, TODD 1,502.25 10/10/03 BOHMBACH, JOSHUA 436.43 10/10/03 CAVETT, CHRISTOPHER 2,967.22 10/10/03 DUCHARME, JOHN 2,167.05 10/10/03 JACOBSON, SCOTT 1,291.50 10/10/03 LINDBLOM, RANDAL 2,766.50 10/10/03 MURRA, AARON 217.38 10/10/03 PECK, DENNIS 2,594.32 10/10/03 PRIEBE, WILLIAM 2,863.82 10/10/03 SCHACHT, ERIN 2,005.45 10/10/03 TATS, FRANK 1,551.85 10/10/03 VERMEERSCH, CHARLES 1,912.65 10/10/03 ANDERSON, BRUCE 3,829.44 10/10/03 CAREY, HEIDI 1,842.25 10/10/03 DOHERTY, KATHLEEN 1,666.06 10/10/03 MARUSKA, MARK 2,439.86 10/10/03 NAUGHTON, JOHN 1,502.25 10/10/03 SCHINDELDECKER, JAMES 1,734.25 10/10/03 BIESANZ, OAKLEY 1,231.24 10/10/03 HAYMAN, JANET 1,416.23 10/10/03 HUTCHINSON, ANN 2,031.16 10/10/03 KOS, HEATHER 412.75 10/10/03 NELSON, JEAN 980.51 10/10/03 FOERG, ELIZABETH 783.75 10/10/03 GAYNOR, VIItGINIA 1,827.05 16 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd dd CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 10/10/03 EKSTRAND, THOMAS 2,558.52 10/10/03 KROLL, LISA 1,065.48 10/10/03 LIVINGSTON, JOYCE 923.37 10/10/03 SINDT, ANDREA 1,439.86 10/10/03 THOMPSON, DEBRA 614.66 10/10/03 YOUNG, TAMELA 1,339.85 10/10/03 FINWALL, SHANK 1,968.65 10/10/03 ROBERTS, KENNETH 2,274.25 10/10/03 CARVER, NICHOLAS 2,346.15 10/10/03 FISHER, DAVID 2,794.18 10/10/03 RICE, MICHAEL 1,415.05 10/10/03 SWAN, DAVID 1,757.45 10/10/03 KONEWKO, DUWAYNE 2,254.25 10/10/03 ANZALDI, MANDY 833.00 10/10/03 BJORK, ALICIA 59.81 10/10/03 BJORK, BRANDON 266.07 10/10/03 FINN, GREGORY 1,862.74 10/10/03 GRAF, MICHAEL 1,678:82 10/10/03 KELLY, LISA 1,199.14 10/10/03 LUSHANKO, ADAM 84.00 10/10/03 ROBBINS, AUDRA 1,731.22 10/10/03 TAUBMAN, DOUGLAS 2,562.64 10/10/03 BREHEIM, ROGER 1,738.87 10/10/03 NORDQUIST, RICHARD 973.61 10/10/03 SCHULTZ, SCOTT 1,888.19 10/10/03 CROSSON, LINDA 2,162.18 10/10/03 EASTMAN, THOMAS 2,345.93 10/10/03 LEIER, SARA 35.50 10/10/03 MAROUSHEK, KRISTIN 152.98 10/10/03 PELOQUIN, PENNYE 483.86 10/10/03 SCHMIDT, RUSSELL 1,643.88 10/10/03 STAPLES, PAULINE 2,641.74 10/10/03 ABRAHAMSON, DANIEL 52.40 10/10/03 ABRAHAMSON, REBECCA .392.88 10/10/03 BADEN, ALISON 167.00 10/10/03 BENDTSEN, LISA 63.00 10/10/03 BRENEMAN, NEIL 286.27 10/10/03 CORNER, AMY 43.20 10/10/03 ERICKSON, CAROL 45.00 10/10/03 FONTAINE, ANTHONY 691.68 10/10/03 GUZIK, JENNIFER 87.38 10/10/03 HAUSER, KATHRYN 66.00 10/10/03 HORWATH, RONALD 1,648.82 10/10/03 IItISH, GRACE 72.05 10/10/03 KOEHNEN, MARY 584.72 10/10/03 KRONHOLM, KATHRYN 294.50 17.,, CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 10/10/03 LAWSON, JOSHUA 87.50 dd 10/10/03 LINDSTROM, AMANDA 102.75 dd 10/10/03 OVERBY, ANNA 54.00 dd 10/10/03 POWERS, JESSICA 88.37 dd 10/10/03 SCHULTZ, PETER 20.55 dd 10/10/03 SIMONSON, JUSTIN 578.30 dd 10/10/03 THOEMKE, MARIE 58.50 dd 10/10/03 TUPY, HEIDE 98:18 dd 10/10/03 TUPY, MARCUS 318.48 dd 10/10/03 GROPPOLI, LINDA 348.50 dd 10/10/03 KURKOSKI, STEPHANIE 21.13 dd 10/10/03 RENSLOW, RITA 304.20 dd 10/10/03 SHERRILL, CAITLIN 339.06 dd 10/10/03 CRAWFORD - JR, RAYMOND 213.78 dd 10/10/03 LONETTI, JAMES 1,009.44 dd 10/10!03 PATTERSON, ALBERT 980.48 dd 10/10/03 PRINS, KELLY 889.07 dd 10/10/03 REILLY, MICHAEL 1,462.25 dd 10/10/03 STEINHORST, JEFFREY 65.10 dd 10/10/03 ZIEMER, NICOLE 58.20 dd 10/10/03 AICHELE, CRAIG 1,746.01 dd 10/10/03 PRISM, STEVEN 1,950.25 dd 10/10/03 BERGO, CHAD 1,933.93 dd 10/10/03 FOWLDS, MYCHAL 1,711.45 . dd 10/10/03 HURLEY, STEPHEN 2,794.18 wf 95105. 10/10/Q3 CARDINAL, ROBERT 406.20 wf 95106 10/10/03 WASILUK, JULIE 357.47 wf 95107 10/10/03 INGVOLDSTAD, CURTIS 50.00 wf 95108 10/10/03 JAHN, DAVID 1,501.35 wf 95109 10/10/03 MALDONADO, JUANA 610.15 wf 95110 10/10/03 MORIN, TROY 225.25 wf 95111 10/10/03 MATHEYS, ALANA 1,793.85 wf 95112 10/10/03 HANSEN, LORI 1,553.46 wf 95113 10/10/03 VIETOR, LORR.AINE 1,699.92 wf 95114 10/10/03 PALANK, MARY 1,648.61 wf 95115 10/10/03 RIGHTS, CAROLS 1,541.26 wf 95116 10/10/03 SVENDSEN, JOANNE 1,901.07 wf 95117 10/10/03 SHORTREED, MICHAEL 2,931.80 wf 95118 10/10/03 STEINER, JOSEPH 453.00 wf 95119 10/10/03 WELCHLIN, CABOT 2,936.58 wf 95120 10/10/03 ENGSTRAN, STEVEN 136.00 wf 95121 10/10/03 KUMLIN, KARMA 65.88 wf 95122 10/10/03 FREBERG, RONALD 1,768.46 wf 95123 10/10/03 JONES, DONALD 1,701.45 wf 95124 10/10/03 EDSON, DAVID 1,768.46 wf 95125 10/10/03 HELEY, ROLAND 1,770.77 18 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 95126 10/10/03 HINNENKANIP, GARY 1,750.45 wf 95127 10/10/03 LINDORFF, DENNIS 1,736.55 wf 95128 10/10/03 NOVAK, MICHAEL 1,621.45 wf 95129 10/10/03 GERNES, CAROLE 731.25 wf 95130 10/10/03 SOUTTER, CHRISTINE 202.50 wf 95131 10/10/03 ANZALDI, KALI 390.50 wf 95132 10/10/03 BALLESTRAZZE, THAD 66.00 wf 95133 10/10/03 BANICK, STEVE 22.00 wf 95134 10/10/03 BROZAK, KATHERINE 50.00 wf 95135 10/10/03 CONLIN, NICOLE .56.00 wf 95136 10/10/03 FRANK, STEVE 240.00 wf 95137 10/10/03 GEBHARD, MADELINE 246.50 wf 95138 10/10/03 GOODRICH, CHAD 435.63 wf 95139 10/10/03 HAWKINS, COURTNEY 66.00 wf 95140 10/10/03 JOHNSON, ALEXANDER 30.00 wf 95141 10/10/03 KLEM, JOSH 180.00 wf 95142 10/10/03 LANG, THOMAS 65.00 wf 95143 10/10/03 LIUKONEN, SHAWN 22.00 wf 95144 10/10/03 LO, CHUEPHENG 196.00 wf 95145 10/10/03 LO, SAO 105.00 wf 95146 10/10/03 MERRITT, LINDSEY 55.00 wf 95147. 10/10/03 O'GRADY, ZACHARY 192.00 wf 95148 10/10/03 OHLHAUSER, MEGHAN 132.68 wf 95149 10/10/03 RYDEL, RACHEL 11.00 wf 95150 10/10/03 SHOBERG, KARI 76.00 wf 95151 10/10/03 WEGNER, CHRISTOPHER 77.00 wf 95152 10/10/03 WERNER, KATIE 221.00 wf 95153 10/10/03 WOULFE, CHELSEY 33.00 wf 95154 10/10/03 YORKOVICH, BRADLEY 29.50 wf 95155 10/10/03 GERMAIN, DAVID 1,741.18 wf 95156 10/10/03 HAAG, MARK 1,576.94 wf 95157 10/10/03 NADEAU, EDWARD 2,643.39 wf 95158 10/10/03 BEHR, HEATHER 92.30 wf 95159 10/10/03 BROWN, LAURIE 257.15 wf 95160 10/10/03 DISKERUD, HEATHER 272.25 wf 95161 10/10/03 GLASS, JEAN 1,362.89 wf 95162 10/10/03 MOY, PAMELA 383.74 wf 95163 10/10/03 SHOBERG, CARY 718.84 wf 95164 10/10/03 TOLBERT, FRANCINE 207.20 wf 95165 10/10/03 UNGER, MARGARET 467.86 wf 95166 10/10/03 ANDERSON, CALEB 135.29 wf 95167 10/10/03 BACHMAN, NICOLE 91.20 wf 95168 10/10/03 BOTHWELL, KRISTIN 218.50 wf 95169 10/10/03- CHAPMAN, JENNY 362.02 wf 95170 10/10/03 COSTA, JOSEPH 305.25 wf 95171 10/10/03 DEMPSEY, BETH 129.60 19 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 95172 10/10/03 DUNN, RYAN 463.87 wf 95173 10/10/03 EDSON, JAMIE 40.50 wf 95174 10/10/03 FENGER, JUSTIN 56.35 wf 95175 10/10/03 FINNEGAN, KAREN 18.70 wf 95176 10/10/03 FONTAINE, KIM 411.78 wf 95177 10/10/03. GRANT, MELISSA 157.20 wf 95178 .10/10/03 GREDVIG, ANDERS 66.00 wf 95179 10/10/03 GRUENHAGEN, LINDA 243.65 w,~ 95180 10/10/03 HOLMGREN, LEAH 99.94 wf 95181 10/10/03 HOULE, DENISE 43.10 wf 95182 10/10/03 JOHNSON, ROBERT 669.93 wf 95183 10/10/03 JOYER, MARTI 36.00 wf 95184 .10/10/03 OTTESON, JANET 253.50 wf 95185 10/10/03 PEHOSKI, JOEL 122.80 wf 95186 10/10/03 PROESCH, ANDY .215.31 wf 95187 10/10/03 RENSTROM, KEVIN 112.31 wf 95188 10/10/03 RODEN, JASON 44.40 wf 95189 10/10/03 SHAW, KRISTINA 317.73 wf 95190 10/10/03 SMITLEY, SHARON 244.20 wf 95191 10/10/03 WAGNER, ERIC 52.80 wf 95192 10/10/03 WARNER, CAROLYN 185.60 wf 95193 10/10/03 WEDES, CAROL 151.55 wf 95194 10/10/03 WOODMAN, ALICE 20.00 wf 95195 10/10/03 BOSLEY, CAROL 135.80 wf 95196 10/10/03 HANSEN, ANNA 52.00 wf 95197 10/10/03 NORLIN, AMANDA 12.00 wf 95198 10/10/03 ODDEN, JESSICA 86.13 wf 95199 10/ 10/03 OIE, REBECCA 60.13 wf 95200 10/10/03 QUINN, KELLY 42.00 wf 95201 10/10/03 VAN HALE, PAULA 74.75 wf 95202 10/10/03 BEHAN, JAMES 1,590.15 wf 95203 10/10/03 CHIGINSKY, APRIL 106.40 wf 95204 10/10!03 COLLINS, ASHLEY 185.48 wf 95205 10/10/03 DOUGLASS, TOM 918.43 wf 95206 10/10/03 HER, CHONG 137.10 wf 95207 10/10/03 LOGAN, HEATHER 75.90 wf 95208 10/10/03 NAGEL, BROOKE 53.20 wf 95209 10/10/03 QUIWONKPA, THOMAS 171.45 wf 95210 10/10/03 SCHULZE, BRIAN 268.40 wf 95211 10/10/03 VERDELL, TRAQUEZ 196.85 wf 95212 10/10/03 MULVANEY, DENNIS 1,915.80 402,418.59 20. AGENDA NO. G2 AGENDA REPORT TO: City Manager FROM: Finance Director and City Clerk RE: INCREASE IN CITY CLERK SERVICE CHARGES DATE: October 22, 2003 INTRODUCTION It is proposed that the City Clerk service charges be increased by 1.6% effective January 1, 2004. BACKGROUND It has been past practice to raise service charges annually to key up with inflation. In 1993 a User Fee Study was completed for the City Clerk to insure that service charges finance an appropriate portion of the service costs. The User Fee Study report contained recommendations on 46 individual license/permit fees and service charges for the City Clerk. For each item, it had information on the unit volume, current fee, costs to provide the service, recommended fee, phase-in schedule covering three years for the recommended fee, estimated increased revenue from the recommended fee and subsidy amount after the recommended fee is phased in. On 12- 13-93 the Council approved the recommended fees in the User Fee Study for 1994. There have been annual increases in the service charges since then. It would be appropriate to increase all other City Clerk fees by 1.6% to keep up with inflation. RECOMMENDATION It is recommended that the Council approve revisions in City Clerk services charges listed in Exhibit A effective January 1, 2004. S:\CTY CLRK\AGENDA ITEMS 10-27-03\G2 USERFEE CC.DOC October 22, 2003 Exhibit A Page 1 of 3 NOTE: For fees exhibit, see P:\Finance\Excel\Misc\Fees CC.XLS -that worksheet can be updated automatically by changing the % each year; instructions are at the top of the page. S:\CTY CLRK\AGENDA ITEMS 10-27-03\G2 USERFEE CC.DOC October 22, 2003 AGENDA NO. G3 AGENDA REPORT TO: City Manager FROM: Finance Director and Community Development Director RE: INCREASE IN COMMUNITY DEVELOPMENT DEPARTMENT SERVICE CHARGES DATE: October 22, 2003 INTRODUCTION It is proposed that the Community Development Department service charges be increased by 1.6% effective January 1, 2004. BACKGROUND It has been past practice to raise service charges annually to keep up with inflation. In 1993 a User Fee Study was completed for the Community Development Department to insure that service charges finance an appropriate portion of the service costs. The User Fee Study report contained recommendations on 50 individual license/permit fees and service charges for the Community Development Department. For each item, it had information on the unit volume, current fee, costs to provide the service, recommended fee, phase-in schedule covering five years for the recommended fee, estimated increased revenue from the recommended fee and subsidy amount after the recommended fee is phased in. On 5-24-93, the Council approved the recommended fees for 1993. There have been annual increases in the service charges since then. At this time, it would be appropriate to increase all Community Development Department fees by 1.6% to keep up with inflation. RECOMMENDATION It is recommended that the Council (1) approve revisions in Community Development Department license/permit fees and services charges listed in Exhibit A effective January 1, 2004 and (2) approve first reading of an ordinance (Exhibit B) to increase the planning fees. S:\CTY CLRK\AGENDA ITEMS 10-27-03\G3 USERFEE CD.DOC October 22, 2003 Exhibit A Page 3 of 3 NOTE: For fees exhibit (Exhibit A), see P:\Finance\Excel\Misc\Fees_CD.XLS -that worksheet can be updated automatically by changing the % each year; instructions at the top of the page. IMPORTANT: EXHIBIT B following still resides only in this MS Word document -need to update manually. Plus a surcharge for each affected property to ply for the County's filing fee for resolutions S:\CTY CLRK\AGENDA ITEMS 10-27-03\G3 USERFEE_CD.DOC October 22, 2003 Exhibit B ORDINANCE NO. PLANNING FEES Section 1.Section 36-26 of the Zoning Code of the City of Maplewood is hereby amended as follows: Section 36-26. Fees. The following nonrefundable application fees shall be required: Zone Change $788 Conditional Use Permit: R1 & R2 236 Other 838 Conditional Use Permit Revision: R1 and R2 47 Other 168 Variances: R1 and R2 154 Other 862 Vacations: R1 and R2 148 Other 576 Lot Divisions (Fee per lot created): R1 and R2 82 Other 307 Home Occupation Permit (initial permit) 168 (annual renewal) 55 Comprehensive Plan Amendment 1,148 Code Amendment 862 Planned Unit Development 1,270 Preliminary Plat 1,420 Preliminary Plat Revision or Time Extension 224 Final Plat 386 Time Extensions/Renewals 141 Section 2. Section 36 - 258 of the sign code is amended as follows: Section 36 - 258. Fees. (1) A sign erection permit fee (except for billboards) shall be $24 (per inspection). (2) The fee for erection of billboards shall be $92. (3) The annual license fee for billboards shall be $361. Section 3. This ordinance shall take effect on January 1, 2004. Passed by the Maplewood City Council on , 2003. Attest: Clerk Mayor Ayes-- Nayes-- AGENDA NO. G4 AGENDA REPORT TO: City Manager FROM: Finance Director RE: INCREASE IN MISCELLANEOUS SERVICE CHARGES DATE: October 22, 2003 INTRODUCTION It is proposed that the attached miscellaneous service charges be increased by 1.6% effective January 1, 2004. BACKGROUND It has been past practice to raise service charges annually to keep up with inflation. Attached is a listing of present and proposed fees. The proposed fees represent a 1.6% increase as anticipated in the 2004 Proposed Budget. Most fees are rounded off to the nearest $1 except for fees in excess of $1,000 which are rounded off to the nearest $10. Excluded from this report are Community Development Department and City Clerk Department service charges as these fees are covered in separate reports. RECOMMENDATION It is recommended that the Council increase the attached miscellaneous service charges by 1.6% effective January 1, 2004 to keep up with inflation. PWGN\USERFEE_MISC Attachment S:\CTY CLRK\AGENDA ITEMS 10-27-03\G4 USERFEE MISC.DOC NOTE: For fees spreadsheet, see P:\Finance\Excel\Misc\Fee_Misc.XLS -that worksheet can be updated automatically by changing the % each year; instructions are at the top of the page. S:\CTY CLRK\AGENDA ITEMS 10-27-03\G4 USERFEE MISC.DOC AGENDA NO. G5 AGENDA REPORT TO: City Council FROM: City Manager RE: Budget Change for Firehouse Software, Public Works server, Email spam software DATE: October 22, 2003 Three high priority needs require a budget transfer from the IT fund. Firehouse software used by the fire stations to track fire and emergency calls must be upgraded to allow fast access to a centralized database. The current version does not work well with our higher bandwidth connections and unacceptable delays are occurring. Cost to upgrade is $6500. Public Works needs a dedicated server for their inventory of very large drawing files. These large files impact network storage space for all other users. With a dedicated server Public Works will be able to monitor and adjust hard drive space to suit their needs. In addition they are in the process of purchasing a software package for pavement management and can use the same server. Estimated price of a new server is $3,800. With the installation and use of internal email software and accompanying server, spam email and attached viruses are now ours to deal with. We can't rely on another entity to do the filtering. We have been using a trial version of spam software and it appears to do an adequate job. The trial has ended and we are facing an extended period in which email users are vulnerable. Spam software will cost approximately $1,000. It is recommended that $11,300 budget transfer from the IT fund (703-1540) be approved. S\finance\word\misc\FH Spam PW Server.doc AGENDA NO. G6 AGENDA REPORT TO: City Manager FROM: Finance Director RE: Transfer To Close Fund For Carver Avenue Trunk Sanitary Sewer, Project 3-17 DATE: October 13, 2003 The feasibility report for the Carver Avenue Trunk Sanitary Sewer project indicated that the cost of the project is prohibitive until some future development is proposed. It is recommended that the Council approve a transfer of $9,459.09 from the General Fund to the project fund to finance the feasibility study cost and authorize the appropriate budget changes. P:\FINANCE\WORDWGN\close0317 Agenda #G7 MEMORANDUM TO: FROM: SUBJECT: LOCATION: PROJECT: DATE: City Manager Ken Roberts, Associate Planner Conditional Use Permit Review Maplewood Mall Ring Road Jiffy Lube October 13, 2003 INTRODUCTION The conditional use permit (CUP) for a Jiffy Lube automotive service center near Maplewood Mall is due for review. The CUP is for an automotive maintenance garage in a BC (business commercial) zoning district. (See the maps on pages two through four, the city council minutes on pages five through eight and the letter on page nine.) BACKGROUND On October 28, 2002, the city council approved a CUP and the design plans for Jiffy Lube to build a new automotive service facility along the ring road near Maplewood Mall. (See the council minutes starting on page five.) This facility is to go where the vacant Pizza Hut restaurant now stands. DISCUSSION The contractor recently applied to the city for the building permit for this facility. City staff is now reviewing the plans for the permit. Staff is not aware of any other problems or concerns with this proposal. Since the project construction is just about to start, the city should review the CUP for this site again in one year. RECOMMENDATION Review the conditional use permit for the Jiffy Lube automobile maintenance garage near Maplewood Mall again in one year or sooner if a problem arises or if the owner proposes a significant change to the site. Kr/p:sec2 n1~iffy tube CUP review.03 Attachments: 1. Location Map 2. Property Line Map 3. Revised Site Plan 4. October 28, 2002 City Council Minutes 5. October 3, 2003 letter form Richard Schreier Attachment 1 ~~ 694 WHITE BEAR LAKE ~ ~~` ~ j ~ GOUNTY ROAD D fi5 T ~ O O eti~ ST. JOHN'S ~ ~ Q ~' ~ ' CIR. BLVD. a = ~ ~'~' ~ z ~ ~ ~ ~ © ~= Q AVE~/ ~ © ~ 19 w Y U o RADATZ ~ ~ Q AfESA81 ^ a ~+ Markham` ~~ AVE.- ~ x ^.~ Pond OUNTl' t~ ~ ~ ?i! ti: ~ ~ COURT ~ ~ ~ ~ KOHLMAN C f ~ Q North ~' o AVE. ti L°k.° ~ Hazelwood ~_ m e ~ 23 Parft w 3 ¢ 3 23 r ~ ~ 7 ® F". 7~. N ~~ Pr~~ C~ STANDRIC MAPLE ~ LN. ,~ < < fi8~ ~~C N 0 RTH S• H ~ z ~ w g w ED EHILL RD. 65 cart DEb10N7 AVE. m BROOK AVE. E. yprvest ~ ~ W o' ~ 7 rrkk q ~ AVE. fi t th AVM m S ooaon ~ '~~ SEXTANT 1~1 AVE. P~ ~ ~~.J G~ ~ ~ ~ GERVAI O" 1 ~ CT. GRANDVIEW AVE. 36 ViKfNG DR. v~i ~ ~~~ SHERREN AVE. ~~ AVE ~," Knuc cl~l,~e` Head Lake ~~ ~ AVE. L`=-UJ ~ AVE. ~ COPE AVE. P ,~,• a ~ ~ V AVE. ~/~ n'' ~ -~ ~`~', ~ ~~~ n ~"~ %^' r ~ I ~I LAURIE RD. LOCATION MAP 2 WOODLYNN AVE. s~ GALL ~n. ~ {{~~ o c~i>(I o A\ U ~ ~ ~- w ~ ~ d fie!gn~tscod BEAM Park ~, t~- ~A~V ~ MAPL V~ IEIN 4 N Attachro~nt 2 er I lar iar I 130' I 15r~' ' 1 I ~ .. 503~~ SS' w' ~ 550' "~ - - _ - REG a-2t79 - - - - ------------~.-J__---_.._~--- COUNTY ROAD D r61Jf ~- 1 i7 ° 162' 39L 13' 3.33' 571.07 ---- 100'---- { ~ b 4 se .e5 nc. ~ o.; I ~ I .95wc. z, 3s,74osQ.Fr. "r i i ~ s.azA ~~. F7. ~ ARBY'S W ? a ~r na 17 z.eznc. I 3.sonc. ~ I ~ 3109 ~ ~ i I I N ~ ry 3100 I I I I ~ I 6 . ~ ;~ I I 500' ~ ~ I e7.27' --- ~~ v g ~ ~ Z I 563.55' bs ~ .63 AG ~ ", ' I - ~ ' 3094' I "n i ~ g i i ~ ~ UA THEATER r 313.9''0.5 "" 3091 ~ ''0Y "`' I ~ I m ~ ~ I I ~ ~, N 30$8 ,~ I ~ I '~~ ~ 1 ~y'V' I 1 W t ~a~~ 15a.as - -.P--6j -------- -----------r-- ~ ~ - 1 ~. QR69~ i Z ~ _ 59 K SID. _ P --- ---------~-- - ---------__.--- --------__.----------- ~ i ~ 3070 --- --- '--------------- --------------'----- ----- ------~f-'-- 1691s' w ~' OC i ~ 1.e9,~c. 15 _ W 96 ~c ~ R/3-ev "61 ~ - _ - f _ - --- -----~---------- -L 1 ---...---------- ------ - ---------- --- 3 --- 3050 ---- --- g1TE "„ ~ _ ~ / ACAPULCO 3065 4 ~ ~ PED, FSN ~ I71 9 A2' ,1y,6a 519.05' X04 962 69 ~ ' ~ ti ~- s' s ~~7('~(~T*v ' 17.66' 77 .0 i' -Yv~+ilLl~ 8315' N ' ^ Rte, f~ _ rybap ~ ~~ 3 '~ MAPLEWOOD MALL n W "a 1,537,293 SQ FT. ~' 39 AC. _ - _ _ _ _ • . ~ ~ '~ U5x-7~ ~ ~ -170.79' ~ _. _7/ `,L ,~ 19244' •%_ ~ _ _ t~(-A- - - M I as PROPERTY LINE MAP 3 'N~~ Attachment 3 i i ------------- ---------t-~ =--_ ~ ~`, •\ GaQ3'SJ'09 R-1SA 10.7, ~'~? __ r- i N W o o O` Y N AVENUE E N T R g N c f REVISED SITE PLAN 4 4 N Attachment 4 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, October 28, 2002 Council Chambers, Municipal Building Meeting No. 02-23 2. 7:15 p.m. Jiffy Lube (Maplewood Mall Ring Road) Conditional Use Permit Design Approval a. City Manager Fursman presented the staff report. b. Associate Planner Roberts presented specifics from the report. Commissioner Pearson provided the Planning Commission Report. d. Boardmember Shankar provided the Community Design Review Board Report. e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Reg Plowman of RJ Marco, 75 West Viking Drive, Little Canada Tom Schuette of Azure Properties e. Mayor Cardinal closed the public hearing. Councilmember Wasiluk moved to approve the following_resolution approving the conditional use permit and design plans for a maintenance garage for Jiffy Lube along the ring road northeast of Maplewood Mall: RESOLUTION 02-10-170 CONDITIONAL USE PERMIT WHEREAS, Mr. Jim Lee, of RJ Marco Construction, applied for a conditional use permit to build a Jiffy Lube auto service facility (a vehicle maintenance garage). WHEREAS, this permit applies to the property that now has a vacant Pizza Hut Restaurant that is northeast of Maplewood Mall. The legal description is: Subject to easements, except East 167 feet and except the North 20 feet; Lot 15, Block 1, Maplewood Mall Addition (PIN 02-29-22-21-0014) WHEREAS, the history of this conditional use permit is as follows: 1. On October 7, 2002 the planning commission recommended that the city council approve this permit. 2. The city council held a public hearing on October 28, 2002. City staff published a notice in the City Council Meeting 10-28-02 paper and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. The council also approved the design plans (architectural, site and landscaping) for Jiffy Lube. The developer shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant must: City Council Meeting 10-28-02 6 a. Provide the following for the city engineer's approval: (1) A grading, drainage, utility and erosion control plan to the city engineer for approval. The erosion control plan shall meet all ordinance requirements. The drainage plan shall include details about the preparation and final design of the rainwater garden. The plans for the water main must be approved by the Saint Paul Regional Water Services (SPRWS). (2) Revised plans showing asix-foot-wide concrete sidewalk along the north and east sides of the ring road (along the entire south and west sides of the property). This sidewalk should be set back at least five feet from the edge of the ring road and shall have pedestrian ramps where it meets a driveway or a roadway curb. b. Revise the plans to: (1) Show the sidewalk as required by the city engineer. (2) Show the location of in-ground lawn irrigation lines and sprinklers. (3) Change the west building elevation to delete the three-infill utility brick soldier panels. (4) Show avan-accessible handicap-parking space. Provide a screening plan for any roof-top or ground mechanical equipment that is visible from the ring road or adjacent properties. d. Submit color schemes and material samples to staff for approval. e. Submit a plan for the underground irrigation for all landscaped areas. This plan shall show the required sidewalk. This plan shall be subject to staff approval. Underground irrigation is required for all landscaped areas. f. Submit plans for the trash enclosure. These plans shall show that the enclosure will match the building in color and that it will have a 100 percent opaque closeable gate. If the trash dumpster is kept inside the building, an outdoor enclosure is not required. 3. Complete the following before occupying the building: a. Replace property irons removed because of this construction. b. Install a reflectorized stop sign, ahandicap-parking sign for each handicap-parking space and an address on the building. c. Screen all roof-top or ground mechanical equipment visible from the ring road or adjacent property. d. Install and maintain an in-ground irrigation system for all landscaped areas. Construct a trash dumpster enclosure and an opaque gate to meet code requirements, unless trash dumpsters are stored indoors. f. Install the concrete sidewalk with pedestrian ramps as required by the city engineer. City Council Meeting 10-28-02 7 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. The contractor shall complete any unfinished landscaping by June 1 if the building is occupied in the fall or winter or within six weeks if the building is occupied in the spring or summer. c. The city receives an agreement that will allow the city to complete any unfinished work. 5. This approval does not include signage. All proposed signs must meet the requirements of the city's sign ordinance. The applicant or the contractor must obtain all required sign permits before the contractor installs them. 6. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Juenemann Ayes-Councilmembers Collins, Juenemann and Wasiluk Nays-Mayor Cardinal and Councilmember Koppen City Council Meeting 10-28-02 4 8 Attachment 5 AZURE PROPERTIES - -- P.O. BOX 17830 ~ ~ ~( ~~ ~ '` ~`~' , ST. PAUL, MN 55117-7830 ®~~" r^ 6 ~[l0~ (651) 484-0070 (FAX) 486-3444 ---'----_~--~--- October 3, 2003 Ken Roberts City of Maplewood 1830 County Road B East Maplewood, MN 55109 RE: Jiffy Lube Ring Road Maplewood Mall Dear Ken, Kindly extend the expiration date to start the Jiffy Lube building for one (1) year. The building will start within a few weeks or will be delayed until Spring because of winter conditions. Please reply to this request at your early convenience. Sincerely, Richard J. Schreier Azure Properties RJS/kl 9 Agenda #G8 MEMORANDUM TO: Richard Fursman, City Manager FROM: Shann Finwall, Associate Planner SUBJECT: Kline Nissan Dealership -Conditional Use Permit Review LOCATION: 3090 Maplewood Drive DATE: October 20, 2003 INTRODUCTION The conditional use permit (CUP) for the Kline Nissan Dealership located at 3090 Maplewood Drive is due for review. The CUP was required for a maintenance garage to be located within the Light Manufacturing (M-1) zoning district. BACKGROUND May 28, 2002, the city council approved a CUP to allow for a maintenance garage to be operated within a motor vehicle dealership. Refer to the May 28, 2002, city council minutes attached. June 24, 2002, the city council approved a 75-foot-wide wetland buffer setback variance in order to allow Kline Nissan's parking lot to be constructed to within 25 feet of the wetland located on the south side of the lot and 50 feet of the wetland located on the north side of the lot. Refer to the June 24, 2002, city council minutes attached. DISCUSSION Construction of the Kline Nissan dealership is now complete. All CUP and variance conditions have been met except for two as follows: Incomplete landscaping: A majority of the landscaping has been installed except for 40 shrubs and 1 tree. This landscaping will be planted around the base of two proposed freestanding signs. The city recently issued sign permits for these signs. Jeff Sterns, Vice President of Kline Nissan, states that once the signs are complete all required landscaping will be installed by the end of this fall, or by next spring in the event the weather does not warrant planting. 2. Motor vehicle loading/unloading on the right-of-way: City code and a condition of Kline Nissan's CUP states that there will be no loading or unloading of vehicles on the public right-of-way. Since the dealership opened in August, city staff has witnessed motor vehicle unloading on the highway on one occasion. Mr. Sterns states that he also witnessed this on two occasions, once for the unloading of vehicles and the other for the unloading of parts. In both instances Mr. Sterns approached the drivers and explained that unloading of vehicles and parts on the highway was a violation of city code and Kline Nissan's CUP. Mr. Sterns explained to staff that the dealership was designed with ample room for unloading on the site, but it seems the drivers find it easier to unload on the highway. Mr. Sterns explained to both drivers that he would contact the city's police department if they were found to be unloading vehicles or parts on the highway in the future. As directed by the city council last spring, city staff has been working on a survey of vehicle loading/unloading within right-of-ways for all dealerships within the city. Staff review of this matter is nearly complete. We will be presenting our findings to the city council in the near future. RECOMMENDATION Review the conditional use permit for Kline Nissan 3090 Maplewood Drive again in one year to ensure landscaping has been installed and all other conditions of approval are being met, or sooner if a problem arises or the applicants propose a major change to the site. P:Sec 3Wissan 2003 CUP Review Attachments: 1. Location Map 2. Site Plan 3. May 28, 2002, City Council Minutes 4. June 24, 2002, City Council Minutes Kline Nissan 2 October 20, 2003 .Attachment 1 N W E Location Map Interstate 694 Attachment 2 ,191 / e F. / `~ ~. mot, Il' ~ ' / \ ~~ ,,3 VERIFY 92E, STYLE AND ~ ~ \ \ MiTH ONNER ~~ ,v n TJ ~ NT CURB , 8812 CURB AND ~ O BLDG. \ \ \\ ~`~. 2%A7~(RTYp~ OETAIL• 19 DETAIL ./AI \ 9\ ' ^~ / Hh ryh~ ~/h • ~ ~ \ t2 I • ?r 0 ~ ' V p b y 2 e ~* C• ~ ro ~~ Q. / ~ ge T~U4DW6 Z / / INT. RODE OR W/ OVERFl.OW rO. FOr a PPER (s) r A }~ Q d ' \ ~ /-~ ~J ~ / tl ryN i ' o t MONUMENT SICK-~/~ VER 3 ,.'^ F A' ' C7 IFY SIZE, / STYLE ANO / ?t• ~ O• .~ LocAnaN ~ ~ _ NiTH OMNER y ~ ~ ~ . 72i `J• A' ~ >k . / r ~ 'R" ' 3 h 7~~ ~ ~ / p / S ETDSi1NC +'J~ '~~ yy 2 91TU ~ STAMPED COLD ~ !o, RE i. ~ I~,' PANNG AT FEATURE ~ 0i ~ DISRLAYS (Tl ~, MINOUS ~ J mcE ~ p-) m ~ ' ~ i o ~ /~o, / - - - \ 0 \ j~ % i _ /. i / - - _ \ ,h .]::c ^r DELINEA7Ep~ ~ , ~ - ZS O h / - - - ~ O - - ~ ~ - 1 ~ . $ 7z7i'24= e - 2 - ` ~ 8 % % - - - - - ~ ~ 5.00 - ~ \\ / /~ a=z7es.7s - .. _ ~ ~ - - ~ ~ _ L=7272 •~ ~0'IS'49' _ ~ ~"---- - ~ ~-' ~ D - - _~ SE7B ACI( , TYp, - ~TM ~ ~ SITE PLAN AT SGLE: ~ ~ ~TQ . N W E S C O U N T Y R O A 0 'D' S 89'58'00' ~ lh 66.96 ,l- %' \\ \ ~ ~~ i \ ~~ ' /" \ s ~~\\\ ~j\ / \ ~ ~~ `b.-\ ). \ ~ \\ ~\~ EDCE OF DELINEATED ~o ~ ~ ' \\ \ \ ~METLANDS OOF HATCH ~ \ ~\ YEFNFY LOC'N ~ \ ,;. W/ CONTRACTOR O• ~ \ D i ' Jf ,% \ \ B12 CURB AND B% ~,,\\ \ ~AT~(Tm DETAIL > \ Zr ~\ ,/ . \ w ~ \ ~' \ ~y \ ` \• DLLLARg ~E\ ` \_ Zt ~O• ~20 \ \ SETBAp(, TYP. ~~~ n \\ //(// i o ~ /, v h ~ ~ _ 1 1 ~ ~_ _~~ 0 h~ \ ~~/ ~ - ro - ~' • ~~ry _ _ ~ 5 1 - rW _.` _ IV 89'58 00 460.78 ~ EDCE Di DELINEATED METLANDS .. Site Plan 4 Attachment 3 3. 8:52 Kline Nissan Vehicle Dealership-3100 Maplewood Drive A. Wetland Setback Variance B. Conditional Use Permit C. Design Approval a. Assistant City Manager Coleman presented the report. b. Associate Planner Roberts presented the specifics of the report. c. Commissioner Rossbach presented the Planning Commission report. d. Boardmember Olson presented the Community Design Review Board report e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Rick Kline, Owner, Kline Nissan f. Mayor Cardinal closed the public hearing. Councilmember Collins moved to adopt the following_resolution approving the conditional use permit for the Nissan dealershiQat 3090 and 3110 Maplewood Drive: RESOLUTION 02-OS-097 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Rick Kline, of Kline Auto World, applied for a conditional use permit for a motor vehicle maintenance garage as part of a new Nissan dealership; WHEREAS, this permit applies to properties at 3090 and 3110 Maplewood Drive. The property identification numbers are 03-29-22-22-0002 and 03-29-22-22-0003. The legal description is: Tract "A", Registered Land Survey No. 15, on file in the office of the Registrar of Titles within and for said County, except that part lying easterly of a line beginning at a point on the north line of said Tract 1494.91 feet west of the northeast corner of said Tract; thence southeasterly at an angle of 56 degrees, 43 minutes with said north line 445.39 feet; thence at an angle of 79 degrees 39 minutes to the right 188.7 feet to a point on the south line of said Tract 1303.88 feet west from the southeast corner of said Tract, Ramsey County, Minnesota. Torrens Certificate Number: 171003. WHEREAS, the history of this conditional use permit is as follows: 1. On May 6, 2002, the planning commission recommended that the city council approve this permit. 2. On May 28, 2002, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. S~zB~oz ~~( ~ouN C I~-- City Council Meeting OS-28-02 5 m-N~rr~s ~cu~~~~ HIV ~r~~ NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described conditional use permit based on the building and site plans. The city approves this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run- off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The applicant shall not load or unload vehicles on public right-of--way. 4. Cars can only be parked on designated paved surfaces. 5. The city council shall review this permit in one year. Seconded by Councilmember Koppen Ayes-All Councilmember Koppen moved to approve the design, i approval for proposed Nissan dealership at 3090 and 3110 Maplewood Drive: a. Repeat this review in two years if the city has not issued a building permit for this project. City Council Meeting OS-28-02 b. Before getting a building permit, the applicant must submit to staff for approval the following: 1) Dedicating a 50-foot-wide wetland protection buffer easement along the wetland edge. This easement shall be prepared by a land surveyor, shall describe the boundary of the buffer and shall prohibit any building, mowing, cutting, filling or dumping within the buffer. The applicant shall record this easement before the city will issue a building permit. 2) Submitting a revised grading plan showing compliance with the required wetland dedications. The grading plan shall include grading to within 10 feet of the wetland edge, with restoration of the remaining 40 feet of wetland buffer consisting of native plantings to be approved by staff and the watershed district (see landscape requirement below). 3) Submitting a revised landscape plan for the restoration of 40 feet of the wetland- protection buffer. This plan shall be subject to staff and watershed district approval. Underground irrigation is required for all landscaped areas, excluding the wetland protection buffer. 4) A revised site plan showing the following revisions: a) A 50-foot setback for the parking lot from the wetland. The revised site plan shall include the reconfiguration of the parking stalls and will ensure that no vehicle display pad encroaches into the required wetland buffer. b) Aright-turn-lane from Highway 61 into the site, subject to MnDOT's approval. c) A trash enclosure that matches the building in material. This enclosure shall not be placed in required parking spaces. It must have a 100 percent opaque closeable gate. If the trash dumpster is kept inside the building, an outdoor enclosure is not required. 5) Verification that all watershed district special provisions, as indicated on the watershed district permit, are met prior to issuance of a building or grading permit for the site. 6) A revised south building elevation showing five windows and a smooth faced band along the concrete block to align with the windows. The banding shall also align with the metal panels located on the side. This revision is subject to staff approval. 7) Combine the two parcels (3090 and 3110 Maplewood Drive) into one parcel with Ramsey County. Proof of lot combination must be submitted prior to issuance of a building permit. 8) Applicant shall submit to staff for review and approval a striped parking plan which designates customer only parking spaces within the site plan. c. The applicant shall complete the following before occupying the building: 1) Replace any property irons removed because of this construction. City Council Meeting OS-28-02 2) Install a reflectorized stop sign at the exit and ahandicap-pazking sign for each handicap accessible parking space. 3) Construct a trash dumpster enclosure to meet code requirements, unless trash dumpsters are stored indoors. 4) Install an in-ground lawn irrigation system for the parking lot islands and the sodded areas between the highway and the parking lot. Lawn irrigation in the right-of--way may be waived if MnDOT will not allow it. It is also waived in the wetland buffer azea. 5) Post signs identifying the customer and employee parking spaces. 6) Install city approved wetland buffer signs at the edge of the wetland buffer easement that notifies that no building, mowing, cutting, filling or dumping is allowed within the buffer. d. If any required work is not done, the city may allow temporary occupancy if 1) The city determines that the work is not essential to the public health, safety or welfare. 2) The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter or within six weeks if the building is occupied in the spring or summer. e. This approval does not include signage. All proposed signs must comply with the city's sign ordinance and the applicant must obtain all required sign permits prior to installation. f. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Wasiluk Ayes-All City Council Meeting OS-28-02 8 Attachment 4 2. Kline Nissan Dealership Wetland Setback Variance Reconsideration (3100 Highway 61) a. City Manager Fursman presented the report. b. Assistant City Manager Coleman presented the specifics of the report. Clifton A. Aichinger, Ramsey/Washington Metro Watershed outlined the Metro Watershed's position. d. Rick Kline, owner, Kline Auto World, spoke about the proposal. Councilmember Collins moved to approve the following variance resolution (50 foot buffer on the NE side and 25 feet on all other sides with an infiltration system installed on all sided, for the Nissan Dealership site plan: RESOLUTION 02-06-119 VARIANCE RESOLUTION WHEREAS, Rick Kline, of Kline Auto World, applied for a variance from the zoning ordinance. WHEREAS, this variance applies to properties at 3090 and 3110 Maplewood Drive. The property identification numbers are 03-29-22-22-0002 and 03-29-22-22-0003. The legal description is: Tract "A", Registered Land Survey No. 15, on file in the office of the Registrar of Titles within and for said County, except that part lying easterly of a line beginning at a point on the north line of said Tract 1494.91 feet west of the northeast corner of said Tract; thence southeasterly at an angle of 56 degrees, 43 minutes with said north line 445.39 feet; thence at an angle of 79 degrees 39 minutes to the right 188.7 feet to a point on the south line of said Tract 1303.88 feet west from the southeast corner of said Tract, Ramsey County, Minnesota. Torrens Certificate Number: 171003. WHEREAS, Section 36-196(h)(3) of the wetland protection ordinance requires a 100-foot- wide wetland buffer. WHEREAS, the applicant proposed a 75-foot-wide wetland buffer. WHEREAS, the city council approved a wetland buffer variance ranging from a 50-foot-wide buffer on the northeast side of the property to a 75-foot-wide buffer on the south and southeast sides of the site. WHEREAS, the history of this variance is as follows: 1. On May 6, 2002, the planning commission recommended that the city council approve this variance. 2. The city council held a public hearing on May 28, 2002. City staff publiyshed a nrotice irnj t~h~e ('ifai ('romnil Tifaatinrt !1(._7d_fl7 ~I~ f I O~ l..t~ 1. ~/" ~I Maplewood Review and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing an opportunity to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described variance for the following reasons: a. Strict enforcement of the code would cause undue hardship because of circumstances unique to the property and not created by the property owner. The 100-foot-wide wetland buffer requirement would make development of this site difficult. b. The variance would be in keeping with the spirit and intent of the ordinance, since the applicant would improve a portion of the wetland buffer substantially over its present state and will treat storm water from the site with a subsurface storm water i~ltration system. c. The city council previously approved similaz wetland buffer variances for three developments neaz this proposal. Approval is subject to the applicant doing the following: a. Dedicating a 50-foot wetland protection buffer easement along the northeast lot line and a 25- foot wetland protection buffer easement along the remaining wetland edge. This easement shall be prepared by a land surveyor, shall describe the boundary of the buffer and shall prohibit any building, mowing, cutting, filling or dumping within the buffer. The applicant shall record this easement before the city will issue a building permit. b. Submitting a revised grading plan showing compliance with the required wetland dedications. The grading plan shall include grading to within 10 feet of the wetland edge on the side where the 50-foot buffer is required, with restoration of the remaining 40 feet of wetland buffer consisting of native plantings to be approved by staff and the watershed district (see landscape requirement below). c. Submitting a revised landscape plan for the restoration of 40 feet of the wetland-protection buffer on the northeast side of the site and for the 25-foot buffer in the other wetland buffer areas. This plan shall be subject to staff and watershed district approval. Underground irrigation is required for all landscaped areas, excluding the wetland protection buffer. d. Installing signs at the edge of the wetland-protection buffer which prohibit any building, mowing, cutting, filling or dumping within the buffer. e. Submitting a signed maintenance agreement to the Ramsey/Washington Metro Watershed District and the city for maintenance of the subsurface storm water infiltration system that accepts responsibility for any necessary maintenance and upkeep of the system. Seconded by Councilmember Koppen Ayes-Mayor Cazdinal, Councilmembers Collins/Koppen Nays-Councilmembers Juenemann/Wasiluk ('itci ('nnnril 11dPPtinrt !1(._7d_M 10 Agenda #G9 MEMORANDUM TO: City Manager FROM: Tom Ekstrand, Assistant Community Development Director SUBJECT: Conditional Use Permit Review -Rose/Rice Auto LOCATION: 1908 Rice Street DATE: October 16, 2003 INTRODUCTION On April 14, 2003, the Maplewood City Council reviewed the conditional use permit (CUP) for Rose/Rice Auto at 1908 Rice Street. Refer to the maps on pages 3-5. The CUP allowed used car sales as well as the expansion of the used car lot. On this date, the council required that the applicant comply with all of the remaining conditions of approval by this September or the council should consider termination of this CUP. The remaining work consisted of the following: 1. Making the storm sewer connection to the Comfort Bus drainage system. 2. Removal of the easterly five feet of parking lot to meet setback requirements. 3. Installing continuous concrete curbing along the east and south sides of the parking lot. 4. Restoring the grass in the five-foot parking lot setback area. 5. Striping the parking lot. 6. Obtaining a cross easement for drainage from the owner of Comfort Bus and provide staff with a copy. BACKGROUND November 26, 2001: The city council granted this CUP. Refer to pages 6-7. December 9, 2002: The city council reviewed the CUP and required that the applicant obtain a cross easement for drainage across the Comfort Bus site by March 31. If the applicant had not obtained the easement by this time, the city council would review the CUP again. April 14, 2003: The city council reviewed the CUP and required review again in September 2003 to check on condition compliance. DISCUSSION Brad Beatty, the applicant, has completed items 1-4. Item 6, the cross easement agreement for drainage, has been prepared and submitted to the city in draft form but needs to be finalized. Both parties, Mr. Beatty and Mr. Rossow of Comfort Bus, are presently reviewing this document. The storm drain has been installed and is functional. Staff approved Mr. Beatty's request to substitute the grass parking-lot edge with wood chips. These chips are now in place. Staff felt that wood chips would provide a finished edge, keep the weeds down and would not require as much maintenance as grass. The remaining issue is the striping of the parking lot. Staff has a change of opinion about the parking lot striping requirement. Last April, the city council approved Countryside VW/Saab's sales lot without parking lot stripes since it was only meant for inventory parking. Code only requires striping for customer and employee parking. After reconsideration, staff feels that the applicant's small easterly parking lot could remain unstriped. Waiving the striping requirement is a minor change to the site plan that would normally only require staff approval. As part of this current status review, staff recommends that the city council drop the striping requirement. Summary Staff feels that the city council should review this permit again in one year to check on the car lot's operation. All the work has been completed. Mr. Beatty is working with Mr. Rossow to finalize the drainage easement agreement and will give the city a copy once the final draft is completed. RECOMMENDATION Review the conditional use permit for Rose/Rice Auto again in one year. p: sec18\RoseRice.cup.rev.9-03 Attachments 1. Location Map 2. Property Line Map 3. Site Plan 4. CUP Conditions dated November 26, 2001 2 Attachment 1 LITTLE CANADA ~ ~. ., , ~3 - ~ Attachment 2 !" Y / ~/ ~ ~'` --------------- / I/ / L ~---~ ---------------------------- ----=- --------------- ROSELAINN AVENUE__;:--____-- _ -. ~ ROSE -RICE ` ` , f AUTO SALES / i ~~ i p _ e ~ j ® / I ,~ i ~ i AMUSEMENT CITY ''' __ t~ , ~ / `' ' ~; I 1870 ~ / ,' . ~ _ ~ , ~~ ~'•, • .:' ~ ~ i - ~= - ~ ~' ~ `,,~ w / ' w - ~ ' , ~^ c.} ~ ;~ ;` ~ ~ ;' . '~ - ~.~ ~ ~ ! ..i-_. _. ~ hn ___ ~ ~ PROPERTY LINE MAP 4 N Attachment 3 ~;~:;, r~..: ~..- ~-- ~i, _l; . 4 ~- - =. ± ~ - a•~:: - .~.: os~ _ ~!. a-: c c ~ u ~o .S ~'L c 5 TIC. ~~~. ~ ~: -_ f -;._ _. '~Y :. '. ~- ~os~ ;'u`.' ,. k`* ~~~ ~ _ :Y . ._ .T', y „~ . ~ _ ~~ ~. ~~ ~ c _~ ~ ~~ ~- ~ ~ ~ a '~ .~. \ ~ ~ N ~~ ~ ~ ~ ~ ~J - 1 ~~ ~~`'; v .:~. u ,ate i;;_,:,: ~I~'~ PLA.~! 5. 3. The use would not depreciate property values. Attachment 4 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property,. because of excessive noise, .glare, smoke, dust, odor, fumes, water or air.pollution, .drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and .fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9: The use. would cause minimal adverse environmental effects. 10. The reduced front pazking lot setback would meet the spirit and intent of the code since it would be a continuation of the existing pavement setback. Approval is subject to the following conditions: 1. All constructian shall follow the site plan approved by the city, except as stated below. The director of community development may approve minor changes. ' 2. The applicant shall revise the site plan for staff approval as follows:, a. Cut away the part of the new easterly parking lot that encroaches into the required five- foot side-yard setback azea along the east edge. The applicant shall backfill and sod this five-foot setback area. - b. The excess pavement material shall be removed from.the site and properly disposed of. c. The edges of the new parking lot shall be curbed with upright continuous concrete curbing. The plan for this curbing shall be subnutted to staff for approval by the city engineer who will evaluate the parking lot for drainage control. The curbing requirement maybe waived if deemed necessary for drainage purposes by the city engineer. d. The required five-foot setback shall be measured to the back of the curb, if the engineer requires curbing, not to the parking lot edge. e. Stripe the parking spaces as required by code. Parking stall widths for the inventory parking maybe less than nine feet wide since code only addresses customer or employee Paz~g- f. The applicant shall complete these parking lot corrections by June 30, 2002. The city council shall review this permit at that time to check on the progress and compliance with these conditions. g. The applicant shall obtain a cross easement from the abutting property owner to drain their parking lot onto the neighbor's property. The applicant shall provide the city with a copy. of the written easement documentation before the June 30, 2002 deadline for . compliance with parking lot cotrections. h. This permit allows the construction of the proposed 10- by 12-foot shed. If the applicant's storage needs increase, this permit would also allow the construction of a larger storage building. The size of this larger building shall not exceed the size. of a standard three-car garage. The. exterior of the larger building shall match the exterior .material and color of the applicant's existing buildings. The small shed shall haue a wood exterior and be stained to match the color of the existing buildings. Councilmember Koppers seconded Ayes-All 7 Agenda Item # G10 MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk RE: Temporary Gambling Resolution DATE: October 21, 2003 At the October 13, 2003 meeting council moved to give administrative approval for a temporary gambling permit for Breweriana Collectors Club to be used at an event on October 18, 2003 at Aldridge Arena. Staff is requesting that council approve the following resolution a$er the fact for the purposes of establishing a permanent record. RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling is approved for the Breweriana Collectors Club. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Agenda # G11 MEMORDANDUM To: City Manager Richard Fursman From: City Clerk Karen Guilfoile Date: October 21, 2003 Re: Acceptance of Recodification of City Code of Ordinances AN ORDINANCE ADOPTING AND ENACTING A NEW CODE FOR THE CITY OF MAPLEWOOD, MINNESOTA; PROVIDING FOR THE REPEAL OF CERTAIN ORDINANCES NOT INCLUDED THEREIN; PROVIDING A PENALTY FOR THE VILOATION THEREOF; PROVIDING FOR THE MANNER AF AMENDING SUCH CODE; AND PROVIDING WHEN SUCH CODE AND THIS ORDIANANCE SHALL BECOME EFFECTIVE. THE COUNCIL OF THE CITY OF MAPLEWOOD DOES HEREBY ORDAIN AS FOLLOWS: Section 1 -The code entitled "code of Ordinances, City of Maplewood, Minnesota, "published by Municipal Code Corporation, consisting of chapters 1 thorough 44, each inclusive, is adopted. Section 2 -All ordinances of a general and permanent nature enacted on or before May 27, 2003, and not included in the code or recognized and continued in force by reference therein, are repealed. Section 3 -The repeal provided for in section 2 hereof shall not be construed to revive any ordinance or part thereof that has been repealed by a subsequent ordinance that is repealed by this ordinance. Section 4 -Unless another penalty is expressly provided, every person convicted of a violation of any provision of the Code or any ordinance, rule or regulation adopted or issued in pursuance thereof shall be punished by a fine or not more than $1,000.00 or imprisonment for not more than 90 days or by both fine and imprisonment. Each act of violation and each day upon which any such violation shall continue or occur shall constitute a separate offense. The penalty provided by this section, unless another penalty is expressly provided, shall apply to the amendment of any Code section, whether or not such penalty is reenacted in the amendatory ordinance. In addition to the openly prescribed above, the city may pursue other remedies such as abatement of nuisances, injunctive relief and revocation of licenses or permits. Section 5 -Additions or amendments to the Code when passed in such form as to indicate the intention of the council to make the same a part of the Code shall be deemed to be incorporated in the Code, so that reference to the Code includes the additions and amendments. Section 6 -Ordinances adopted a$er May 27, 2003, that amend or refer to ordinances that have been codified in the Code shall be construed as if they amend or refer to like provisions of the Code. Section 7 -This ordinance shall be effective October 28, 2003. Passed and adopted by the City Council this 27~ day of October 2003. Agenda Item #G12 MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk RE: Annual Renewal Currency Exchange DATE: October 21, 2003 Introduction Cashway Checking, a currency exchange licensee, made application with the State on October 1, 2003, to renew its currency exchange license to operate at 3035 White Bear Avenue. Background Minnesota Statutes Chapter 53A.04 requires the Department of Commerce to submit any application for licensure as a currency exchange to the governing body of the municipality in which the currency exchange conducts business. The law further requires the governing body of the municipality to render a decision regarding the renewal of the license within 60 days. A$er consulting with Chief Thomalla, there is nothing on record that would prohibit council from renewing the annual currency exchange license. They are a good member of the business community. Recommendation It is recommended that council approve the annual renewal license for Cashway Checking. AGENDA ITEM G-13 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Director of Public Works/City Engineer SUBJECT: White Bear Avenue Improvements (Lydia and Woodlyn Intersections), City Project 01-08: Approve Supplemental Agreements with Ramsey County DATE: October 21,2003 Introduction/Summa During construction there are often unforeseen changes from the original plans and specifications. The city council will consider approving the attached resolution: Approve Supplemental Agreements with Ramsey County. Background Change Order One in the amount of $3,240 and Supplemental Agreement Two in the amount of $2,750 have been issued by the Ramsey County engineer. Change Order One involves the extension of the block retaining wall at the southwest corner of White Bear Avenue and Lydia Avenue due to the grade differential after constructing the right turn lane. Supplemental Agreement Two includes repairs to the sprinkler system damaged by construction of the right turn lane at White Bear Avenue and Lydia Avenue. Budget Impact The City of Maplewood is responsible for fifty percent of the extra costs ($2,995), which are one hundred percent state aid eligible. Recommendation It is recommended that the city council approve the attached resolution approving supplemental agreements with Ramsey County for City Project 01-08. RCA Jw Enclosure: Resolution RESOLUTION APPROVE SUPPLEMENTAL AGREEMENTS WITH RAMSEY COUNTY WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 01-08, White Bear Avenue intersection improvements at Woodlyn Avenue and Lydia Avenue, and has entered into a cooperative agreement with Ramsey County, and WHEREAS, it is now necessary and expedient that said agreement be modified by Change Order One and Supplemental Agreement Two. NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota that the mayor and city clerk are hereby authorized and directed to approve and execute Change Order One in the amount of $3,240 and Supplemental Agreement Two in the amount of $2,750. AGENDA ITEM G-14 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Director of Public Works/City Engineer Chris Cavett, Assistant City Engineer SUBJECT: Infrastructure Management Software Purchase and Professional Services Agreement with GoodPointeTechnology DATE: October 20, 2003 Introduction The public works department is proposing the purchase of infrastructure management software for the management of the streets, sanitary sewer system and storm sewer system. The city council will consider authorizing staff to enter into an agreement with GoodPointe Technologies to purchase the software and provide professional consulting services. Background The largest investment a community ever makes is in its infrastructure. More sophisticated records of the condition and maintenance of the infrastructure can be achieved through this software. The community's continued investment in the street reconstruction program, as well as recently imposed storm water management regulations have made infrastructure management systems more important than ever. Public works staff consulted and reviewed a number of infrastructure management software companies and selected GoodPointe Technologies. GoodPointe Technologies is a local company that originally specialized in pavement management, but has expanded their services to include other infrastructure. This software will be used for the management of the streets, storm system and sanitary sewer system. The consulting services to be provided by GoodPointe will be the initial condition rating of the city streets, as well as the conversion and importation of existing data into the software system. The amount of the proposal is for $27,651, which is broken down to $9092 for software, training and software licensing and $18,560 for consulting services for street rating and data conversion. These expenses will be appropriated to the proper street maintenance and sanitary sewer maintenance funds. Recommendation It is recommended that the city council authorize staff to enter into an agreement with GoodPointe Technologies in the amount of $27,651 for software purchases and professional consulting services. CMC Attachment: Agreement (3pgs) GOOC]POINTE TECHNOLOGY Mr. Chris Cavett City of Maplewood 1830 E. County Road B Maplewood, MN 55109 October 14, 2003 Re: Scope of Work to Implement the ICON Infrastructure Management Software 17ear Chris: We appreciate this opportunity to present this ICON implementation proposal to the City of Maplewood. Based on our correspondence with the City and our meeting held earlier today, we propose to implement the following ICON infrastructure management modules in stages based on the City's needs: • ICON Pavement Management Module; • ICON GIS Mapping Interface Module; • ICON Sewer Module {Sanitary and Storm) and, • ICON Sign Management Module (as a future option). For the terms outlined in Exhibit A, attached to this letter. We have included a set of signature pages with this letter. If the terms are agreeable to the City please sign the 'GoodPointe Copy' and return it to us by mail or by fax at (651) 726-2545. Receipt of the signed agreement will serve as our authorization to proceed with the project. Thanks once again for your interest in the ICON program. We look forward to hearing back from you! Sincerely, GoodPointe Technology Anthony J. Kadlec Vice President C: Exhibit A Signature Pages ICON Get to the point Infmstrudure Management Solutions GigpointlproposallMaplewood\Maplewood Scope Letter 101403.doc ~oooPOiN7-~ TEGNNOLOGY Client Copy Maplewood, MN ICON Implementation Project October 14, 2003 Page 1 of 1 RE: INFRASTRUCTURE MANAGMENT SYSTEM PROFESSIONAL SERVICES Estimated Costs This cost estimate is based on providing the services described under the Scope of Services, and Proposed Cost Schedule dated October 14, 2003, for the City of Maplewood, Minnesota. The cost estimate will not be exceeded without the additional authorization from the City The hourly or unit cost presented in this contract is based on the scope of services described and the assumption that the project will be completed within one year from the signature date. If the project cannot be completed within the proposed schedule due to circumstances beyond our control, revising the unit costs may be required for completion of the remaining tasks. Invoices will be submitted on a monthly basis in accordance with the progress achieved in this project. Terms on payment for services are due immediately upon receipt. GoodPointe Technology appreciates the opportunity to present this contract to you. It is being presented in duplicate so if it is acceptable, the original can be retained for your records and the copy can be signed and returned to us in its entirety as written authorization to proceed. Authorization to Proceed: Please proceed according to the described scope of services denoted in Exhibit A. Total Authorized Budget: Date City of Maplewood Client Authorized Signature Name Title Date October 14, 2003 Authorized Signature Name Anthony J. Kadlec Title Vice President Exhibit A Technical Scope of Work Cost Proposal GoodPointe Technology Corporation ICON Infrastructure Management System Implementation for the City of Maplewood Based t1n our Nrecahny at the Cfty on Octl26rr 74. 20D3 Phase- Descri lion Units ~. Quanti Rate O tional Estimated Costs 1 ICON Software Trainin ,License and Annual Su ort 1.1 ICONS atom Trdlnln Hands-on Trainin for Grou of4 or More Senbr En in Hours 32 $50 E1,800 $1,600 1.2 ICON Infrestmc[ure Mana ement BPftware License ICON Verson 4 0 Pavement Mana a ent Software with GIS Ma n Motlule License 1 $6,995 $4,995 $4.995 ' 1 ~$%M191 1$%: ICON Sannarv-Sturm Sewer Module License t $2A95 E2,695 $2,495 1 U 1fa~ At"~~ I ,.~Unt 1 ~$3~n1 $~ibl J=6~ GcodPolnfe will work wiN Ci fo ensure that Sewer MOduk meets Tha m/nlmums ohmre nrrcmenex as denneaa the Ci and GoodPoln N. Addi(iona(c+~s eomezanov enhancements hr rlre sewer ruvtll~re can be M1 lr nfetl on an an as~needed basis afa mutual! a eed=uPO~>fee schadute. ICONS' n Man ement Module-Trade-In Offer LiCen=e 1 $2995 $2,995 <F 1 1.J ICON 2obJ-21104 Sofhvdre Maintenance A re ent ICON 2003-2006 Annual Sof(wdre MaintenanceA re menl Su ort for One AUlhorized User (or 2003-2006 Term Su ort Vear 1 $1500 $1,500 Inclutles AlI ICON SOttwareU ratles and Enhancements ICON Sanila Storm Sewer Module Su ort Vear 1 $]50 $750 Add ICON S' n Mana ement Motlule Su ort Vear 1 E]50 $750 Estimatetl Discount for Prora[etl Su rt Vear, Assumin December t ins[allatlon date 1 Phase: 58AS2 2 ICONS stem Consultin Services 3.1 Im off Cit 's PMS Invento S readsheet into ICONlEStablish Geometric Data Senbr En in Hours d $95 $380 2.2 Im ortHistorical Pavemen[Condition Information Staff En in HOU(a 6 75 5450 2.] Incur orate Pavement La er Dab B[aH En ineer Hours d $]5 $30D 2A Se[u CH PMS Maintenance Policies in ICON Staff En in Hours 8 $]5 $fi00 Includes meerin with Ci SbHAf Ci Hall 2.8 Develo U tlate Pavement Performance Curves Senor En in Hours 4 $95 $380 2.fi Pavemen[COndition Burve 100%Area, Welkin Surve ,Includes Data Ent into ICON Two-Tl,Nds Surve o/ 127.1 Mne Nefwnrk Centerline Mile 8(1.9 $160 $12,038 2.7 Im ert Sewer Mana amen[ Dab Inte ICON Database Stall En ineer Hours B $]5 §600 This will enable the GlS Ma n 1nfeAace for Sewer$ stem, since the link is includetl 2.d Link Gil GIBto ICON PMS Database Esrimabd Time b Com Isle and Deliver: J work-weeks Centerline Mlle 121.3 $26 $2 911 Phase ' 'S46total: EO 51 y56q 3 Pro-ect O [ions ].1 Executive Summa Re ort includes9BUd et Anal sis Scenarios Pro'ec[Mana er Hours 1D 120 1201] Senbr En in Hours 20 $95 1900 AtldRbnal Ne1VNlk Level Bud et Andl i5 Scenaros Scenario 1 $1,]50 J.2 Presentation ofProec[ReaultafoCit StaNantllor Electetl ORiciala _. ^1q4:. Includes r araton, drive time, stall meerin antl r entaton Pro'ecl Mana er Hours 4 $120 $460 Senbr En in eer Hours d $95 $380 „ _Bq 3.3 Pavement Contlhiun 5urve Otions tOD%Area, Welkin Surve ,Includes Data Ent into ICON One-Thin Network Surve Cenmrllne Mlle d0.d Et]5 ~q7B.- Add Addltfonal fl]/mile rar Ovallfaflve Condition SUrve or Sidewa/k NetwarN Cenferl/ne Mlle 35 J.d Im ort Si n Mana a ent Data into ICON Database Stall En in Hours a $]5 _ _ 5800 . ... .... SD610ta1: OPTIONAL: .....Sq: A Base PMS Project Bu dget (Software, Tralnfnq, and ImplementaUOn Services] : $11,617 B:. Add Z3 of Network Pavement Condition Surve : $1$939 ~ ~q+B TDlal PMS lm lementation CDBt Software, Trainin ,and 213 Network 5urve $24,556 D Sewer Im lementation CDSt Data Transfer+ Software + prorated Software Su rt : $3,096 e-c+D Total ICON'Implementation Budget (PMS and Sanita Sewer : $27,651 Memo Agenda No. G-15 AGENDA REPORT To: Richard Fursman, City Manager From: Steve Lukin, Fire Chief CC: City Clerk Date: 10/22/2003 Re: A Resolution Determining that Full-Time Firefighters' Experience with and Service to the Fire Department Would be Difficult to Replace BACKGROUND In 2002, the City Council approved to hire six full-time firefighters. These firefighters were hired from within the paid-per-call side of the Maplewood Fire Department. The applicants had to make the decision to either become full-time firefighters or stay as paid-per-call firefighters. They could not hold both positions. By statute, the State of Minnesota requires that a resolution be adopted by the City Council in order to allow the full-time firefighters to be placed on the deferred Maplewood Relief Association's pension list. RECOMMENDATION I recommend that the City Council adopt the attached Resolution determining that full-time firefighters' experience with and service to the Fire Department would be difficult to replace for those names listed within the Resolution. Att. Agenda #H1 MEMORANDUM TO: FROM: SUBJECT: LOCATION: DATE: INTRODUCTION City Manager Ken Roberts, Associate Planner Street Right-of-Way Vacation Karth Road, north of County Road D October 8, 2003 Chris Cavett, representing the Maplewood Engineering Department and the adjoining property owners, is asking the city to vacate a street right-of-way. This right-of-way is for Karth Road and is between the properties at 2191 and 2205 County Road D. This right-of-way, as shown on the survey on page six, is between the two properties and has driveway and accessory buildings on it. Please see the maps on pages three through six. DISCUSSION Mr. Cavett is requesting the vacation because the city and the neighbors have no need for the right-of-way and because there is a garage in the right-of-way. Maplewood has no plans to develop or use this right-of-way for a public street and it is not needed for any utilities. There is, however, an existing driveway for the house at 2205 County Road D that is in the right- of-way. If the city vacates the right-of-way, the western loop of the driveway would be on the neighbor's (2191 County Road D) property. The city should require the property owners to sign an easement agreement for this existing driveway to ensure that it can remain and for their use of the driveway. This agreement is to be recorded with Ramsey County. COMMISSION ACTION On October 6, 2003, the planning commission recommended approval of the proposed vacation. RECOMMENDATION Approve the resolution on page eight. This resolution is for the vacation of the Karth Road right- of-way, north of County Road D. The reasons for the vacation are as follows: 1. It is in the public interest. 2. The city is not using the right-of-way for a public street. 3. The right-of-way is not needed for street access purposes as the adjacent properties have street access on County Road D. This approval is subject to: 1. The city keeping a utility easement over the vacated right-of-way. 2. The property owners signing an easement agreement for the existing driveway that is in the right-of-way. This agreement is to be recorded at Ramsey County. REFERENCE INFORMATION Application Date The city received the complete application and plans for this request on September 11, 2003. State law requires that the city take action within 60 days of receiving complete applications for a land use proposal. As such, city action is required on this proposal by November 10, 2003. P:\sec35-30/karthroad vacation.doc Attachments: 1. Location Map 2. Property Line Map 3. Area Map 4. County Road D Plan 5. Site Survey 6. Vacation Resolution 2 Attachment 1 TE 8 LAKE COUNTY ROAD D ~ AVE. ~n ~° lyy~~ WOODLYNN p WOODLYN AVE. ~~~ BRENNER AVE 4i AVE. ~ ~ G'V~~ ~. a ~i 1. CHIPPEWA w I N ~ p ~ 2. ~ w 2. BAR'TEL~IY ~ ~ ~ ~ ~ KUf a < ..IZ 8 (7 f*t ~ g LYDIA a a ~~CC a ~z c~i o AVE ~'ag o ~ ~y ~" o ~ w ~ ~ ~ ~ o AVE. ~ w JOY K ~ w m ~ ~ S ~ U ~ W ~ ~ d'P~~ ~ ~ I ~ 3 ~ j~~ ~ ~ R y p ~` 4-=' J' Z MAP Q 5~ --"` _.~ , V ~ i ~ .. ~~w.ooa w F AVE. BEAM p~ AVE. ~ ~ ,, r,-,.a`~` MAPLE VIEW AVE. z ~, : ,Silver 4i Y ~ `~ i `Lake ~ RADATZ ~ tr AVE. ~ s ~ i ; '_~ >f. ~' YESABI AV ~ ~ +~ 1~ t:`~ ~~' W NORTH SAINT :-~ ~~`~~ ~~zf~ti=~ijf COUNTY ~ ~ PAUL ~~~ m ~ ~. ~~ ~i w KOHLMAN - Est r`"~ a ~ ~, W o AVE. ~ ~.ys Y f' C9 ~`-`~ g ~ 3 3 ~ ~ N EDGEHILL RD. J VE. ~ . w_ - ~ ~ . EV ~ ~ AvE TM Z P GERVAIS CT. CASTLE AVE. z . ~ COPE AVE. ~~ ~,'~- ~ Ate' iii o_ ~ LAURIE RD. RD' ~ ~ W ~ 0' 1700' 3400' 5100' 0 W U C9 V Wes. RD. ~ B ~ ~ ..__ _ ` - LOCATION MAP 3 4 N AttaEhment 2 _ ~ - ~ ~ f+ Ti _ - _ ooc.~,enm w. orr7um a _ - ao7~- - 3:• 3s• ,~. .11 ~ f7! ~ $1 ~ h~ ifip, F95S DT ~~ ~47 8 ~ w t ~ ~ 694 3 ~.~• PROPOSED VACATION ~ ~ ~o E 1.m AC _ ~ /'/ ~` • TO 6b ~~ ~ ANNFXTD TO ND. %AC r`~TL 'I ' P . ~I •: ~~~ .6onc ~~ L1Tnc nu nn nat 2205 i~,~N,a A~~ 2175 2181 ~ ~„ ~D TO MD V TOYA . 1-16197, ~• uxlr 7u.o' a6• b '-- ~t~ A~------ ---- ----- -- - -, COUNTY ROAD D - - - ~ ~~ ~ - ~- 7i63' 6e5. i 7S' ` y b l 3 . ~K. ~ .,~ - .,7 AC. a ~ _ .3,K. ~ R ~ T ~` ~ ~ ~ 227 2 2226 ~ fi9.67 ss.~c. -' 4 FARM (" ,,,,~ ;~ M w N ~ ~ - ' n~ 133' _I ~~~~ e r- - 13 7AG 7 '$ 13.30 AL A7 I ~ ~ f . M ' ' WATfR i ~ . ( R _ _ __ ___ ~ • ' ' ' ~~^' a 329. 4' 05• ~_ 1B' 49A3' g0• _~ ~ ~ s5.99 SL6T 24 SZ6T 57.67 24 24 __ _ 6 _ _ _ _ - 110' .I 6 ~I ~ 8 °1 ~~ 18 m p~7 a a1 617 M1) (,Z f131 (a1 SL67 1 7, 57.67 O.L. A au I 0.1. A _; 763.31' (+645]` ~ J FT ' Ate'. ~ ~ 6 ~ + 3~ ~..., PROPERTY LINE MAP 4 N Attachment 3 2~~0 AREA MAP 5 N Atachment 4 I I iTUMINOUS DRIVE TYPICAL OF B THIS SHEET PER MAPLEWOOD PLATE 230 2 1 9 1 ( 2 2 0 5 ~2~~~ ~ RAIN GARDEN I ' \ 8'A5H ~ LAWDSCAPE PI IAP DETAIL A ~~ ~~ ~ ~ w w :~ww S a ~ ~~ ~~ ~~yi~i C 1 1 ~ ~ ~~ FIB---~ FlB FIB FlB 8 - OHP ,~ ~- UHP DH OH C8 5 M T COUNTY ROAD ,~~~~~ FARM I ~ ®I ~ I i -, `~ ~, C 0 I~~T ROAD ° ° ' I .,. ., I ROTECT ~R GARDEN SEE AIN GARDEN 7`(P.) SEE SPRINKLER iCAPE O(~- LANDSCAPE Pf~S FOR SYSTElI L A DETAIL B FUTURE ARKING ~ - - - I - 12212 II 2226 (I I I L-J ~ I u N01E: ALL DIi~AENSIONS ARE TO FACE OF CURB UNLESS OIt~IERYNSE NOTED - PROPOSED VACATION COUNTY ROAD D PLANS 6 N Attachment 5 ~-694 _~ ~ ' o; a' ~ I ~~MWOUS o ~-~` -~ ~ ~ ~ i_ .960 u, o j ~~' ° ~ I v o I ~ a~_' ` o ~~ st ~ ~~-'m w -"'- 962 'i4 j~ a +~g. r-- 9i4 SHFD_ 96g ----~~ - EX. / r SHED •----56.2------ .~.. .,~ .•. ~ 27.8' • ....Fq~M1, ~ EXISTING HOUSE 2205 42.2 ~'~ ~N gti0 :~ ~ ~ ~-- 1._._.~. "~ ~~ ~~~~R ., s~A TE CAST BOCl1.l[ 3'RCP WV=855.96 ~_ 18'RCP _~ 'INV 96fi.43 - 9LO -_._ 3so_2"-"~~ EX FFJ~ 9~Q _ `\~ ~_ N8131'30^W .~-589 - 1PARCEL A \ 66418 SgFtt ~ EXCLUDING R.O.W. 1.52 Acrest 86228 SgFtt 2 ~CLUOING R.O.W. 1.98~Acrest f '~i ® /--O ~.~' 346.26 0 ~ ~~k r~ ~ South INe of Section 35, Tosmshlp 30. Range 22 --~ ~~ ans~wous sussu~c asie s au>he COUNTY ROAD D _ aiy.c~--._ N89'43'07"E C( SITE SURVEY . PROPOSED VACATION 7 4 N Attachment 6 VACATION RESOLUTION WHEREAS, Chris Cavett, representing the Maplewood Engineering Department and the adjacent property owners, applied for the vacation of the following: The Karth Road right-of-way between the north right-of-way line of County Road D and the south right-of--way line of Interstate 694 in Maplewood, Minnesota in Section 35, Township 30, Range 22. WHEREAS, the history of this vacation is as follows: On October 6, 2003, the planning commission recommended that the city council approve the public vacation. 2. On October 27, 2003, the city council held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. WHEREAS, after the city approves this vacation, public interest in the property will go to the following properties: Except the West 430.42 feet, the part lying southerly of Highway 694 of the SW '/4 of the SE '/4 (subject to roads), in Section 35, Township 30, Range 22 (PIN 35-30-22-44-0013) and The part lying southerly of Highway 694 of the SE'/4 of the SE'/4 of the SE'/4 (subject to roads) in Section 35, Township 30, Range 22 (PIN 35-30-22-44-0014). NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described vacation for the following reasons: 1. It is in the public interest. 2. The city is not using the right-of-way for a public street. 3. The right-of-way is not needed for street access purposes as the adjacent properties have street access on County Road D. This vacation is subject to: 1. The city keeping a utility easement over the vacated right-of-way. 2. The property owners signing an easement agreement for the existing driveway that is in the right-of-way. This agreement is to be recorded at Ramsey County. The Maplewood City Council adopted this resolution on , 2003. 8 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, OCTOBER 6, 2003 VI. NEW BUSINESS a. Street Right-of-Way Vacation (Karth Road, north of County Road D) Mr. Roberts said Chris Cavett, representing the Maplewood Engineering Department and the adjoining property owners, is asking the city to vacate a street right-of-way. This right-of-way is for Karth Road and is between the properties at 2191 and 2205 County Road D. This right-of- way is between the two properties and has driveway and accessory buildings on it. The city should require the property owners to sign an easement agreement for the existing driveway to ensure that it can remain and for their use of the driveway. This agreement is to be recorded with Ramsey County. Chairperson Rossbach asked in what situation would the roadway not be equally divided? Mr. Roberts said right-of-ways are vacated and turned back to the original property owners. Commissioner Trippler asked staff what happens if the two neighbors don't agree to sign an agreement? Mr. Roberts said it is his understanding that the city wouldn't record the vacation resolution with Ramsey County. Chairperson Rossbach asked if anyone in the audience wanted to speak regarding this issue? Maplewood residents David and Susan Huebl at 2191 County Road D, Maplewood, addressed the commission. They said they have no problem with the street right-of-way vacation. They would like to revisit this when the neighbor lady sells her property. Mr. And Mrs. Huebl would like to have that written in somewhere. Chairperson Rossbach asked staff if it is possible to have that statement written in the agreement that it could have a termination that goes with ownership? Mr. Roberts said he is sure the city attorney could get something written in. Chairperson Rossbach said if the Huebl's attend the city council meeting on October 27, 2003, they could ask the legal staff that question and they could give an answer at that time if it is something that they could do or not. Commissioner Pearson moved to approve the resolution on page eight of the staff report. This resolution is for the vacation of the Karth Road right-of-way, north of County Road D. The reasons for the vacation are as follows: 1. It is in the public interest. 2. The city is not using the right-of-way for a public street. 3. The right-of-way is not needed for street access purposes as the adjacent properties have street access on County Road D. This approval is subject to the property owners signing an easement agreement for the existing driveway that is in the right-of-way. This agreement is to be recorded at Ramsey County. Commissioner Monahan-Junek seconded. Ayes - Desai, Dierich, Monahan-Junek, Pearson, Rossbach, Trippler The motion passed. This item goes to the city council on October 27, 2003. Agenda #H2 MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: Rezoning -South Maplewood Rural Residential (R-1(R)) Zoning DATE: October 21, 2003 INTRODUCTION On December 9, 2002, the city enacted aone-year moratorium on development of property in Maplewood from Linwood Avenue to the southem border of the city. (See the map on page seven.) The moratorium was a result of concerns about the land use and development of the remaining undeveloped or underdeveloped property in south Maplewood. The previous sewer system plan for this area showed urbanized municipal sewer between Linwood Avenue and Carver Avenue and undefined sewer systems south of Carver Avenue. Without a municipal sanitary sewer system, large lots with a minimum size requirement would be necessary to accommodate houses or properties with individual sewage treatment systems (ISTS). BACKGROUND On January 31, 2003, the city council authorized a separate Comprehensive Sanitary Sewer Study of south Maplewood. This study was initiated to address land use and development issues in south Maplewood, focusing on the area south of Linwood Avenue to the city's southem border. Short- Elliott-Hendrickson (SEH}, a consulting engineering firm, has completed a report detailing the results of this study. We incorporated the results of the South Maplewood Sewer Study into the overall Sanitary Sewer Comprehensive Plan update. On May 27, 2003, the city council adopted the 2003 Comprehensive Sanitary Sewer Plan update. This sewer study included a detailed study of the sanitary sewer needs and availability for the part of Maplewood south of Linwood Avenue. (See the reference section on pages four and five for more information about this study.) In addition, this study recommended that the city study and possibly implement a larger minimum lot size for the areas of the city that will not likely have sanitary sewer for the foreseeable future. (This is primarily in sewer districts 10, 57 and 70 as shown on the map on page nine.) On August 11, 2003, the city council gave the proposed R-1(R) zoning ordinance its first reading On August 25, 2003, the city council gave final approval to the R-1(R) zoning ordinance. DISCUSSION Rural Residential Zoning District The adopted sanitary sewer study recommended that the city prepare a rural residential zoning district to add to the city code with minimum lot size, a minimum lot area, and the permitted and conditional uses. Such a district is for non-sewered single dwelling development. In December 1997, city staff surveyed 32 property owners in south Maplewood to help us in preparing the new rural zoning district. In this survey, we asked the owners for information about their property and for their ideas about creating a rural residential zoning district. The existing lots south and east of I-494 range in size from 0.6 acres to 39 acres. Many of the residential lots are less than three acres in size. Because of topography and existing house locations, these lots are probably not large enough for the owners to subdivide them into additional building locations. Only three of those responding to our survey in 1998 said that they might want to further subdivide their property. These owners' properties were at least 7.5 acres in size. In addition, 17 respondents said they support the idea of the city creating a new rural zoning district. Many of the respondents wanted this zoning district to have a three or five-acre minimum lot size. 2003 Update After the city council approved the new rural zoning district in August, I surveyed the 73 owners of property in south Maplewood that the city might consider changing the zoning to the new R-1(R) designation. I received five replies to my survey. (Please see the survey comments and the letters on pages 11 through 16.) As shown in their comments, at least three of the property owners were concerned about the effect the zoning change would have on property taxes. I spoke to Ann Miller from the Ramsey County Assessor's office about the possible zoning change and its effect on property taxes. She told me that she cannot predict what, if any, effect the proposed zoning change would have on property taxes. Ms. Miller noted that the local tax rates and the value of the property (including the land and the structure(s)) is the biggest factor in determining the taxes for property. Rising home and land values increase the market values of properties. This then means the property taxes on those properties will rise. This is true for property anywhere in the city or county, regardless of the zoning of the property. She also told me that for properties without sewer and water, she treats the land value differently than for those with sewer and water. Finally, Ms. Miller said that each property in this area with larger amounts of land (greater than two acres) is reviewed by Ramsey County on a case-by-case basis to better determine the value of the property. The R-1(R) zoning district has atwo-acre minimum lot size and a minimum lot width of 120 feet and is for areas of Maplewood without sewer and water and with asemi-rural, very low-density residential lifestyle. The question now for the city to decide is what, if any, properties in the study area should have the R-1(R) zoning designation. There are at least three groups of properties in the study area that the city should carefully consider what zoning to place on them. The first of these are the two large (39-acre) parcels owned and used by Bailey Nurseries. The city has currently zoned these F (farm residence) and Baileys is using them as part of the plant growing operations. Since the F zone allows commercial farming, gardening, greenhouses and nurseries as permitted land uses, I am not recommending that the city change the zoning for the Bailey property at this time. Another group of properties that warrant special zoning consideration are those in Hailer's Woods. The lots in this development range in size from 0.92 acres to 3.46 acres and the city has zoned this whole subdivision RE-40 (residential estate 40,000). This zoning district has a 40,000-square- foot (0.92 acres) minimum lot size and a minimum lot width of 140 feet. Since the city recently approved this 21-lot plat and the zoning for it, I do not see a reason to change the zoning of the lots in Hailer's Woods. A zoning change to R-1(R) would make some of the lots in the plat non- conforming, as several of them are less than two acres in area. The third set of properties that the city should carefully review the zoning for are those that now have an F or R-1 zoning and that are less than two acres in size. If the city changes the zoning of these to R-1(R), the change would make them legal nonconforming properties. A primary purpose for the new R-1(R) district was to prevent overcrowding and the subdivision of properties that are too small for additional houses and their drainfields. The city code also requires each lot to have at least 60 feet of frontage on an improved public street. These smaller residential properties do not have enough street frontage or buildable area to create additional lots. For the residential properties that are in the study area and that are at least two acres in size, the city should change the zoning to R-1(R). I have shown the properties that I am proposing for this zoning change on the map on page 10 and have listed them in the resolution starting on page 18. 2 COMMISSION ACTION On October 6, 2003, the planning commission recommended approval of the proposed rezonings in south Maplewood. RECOMMENDATION Adopt the zoning map change resolution starting on page 18. This resolution changes the zoning for several properties in south Maplewood to R-1(R) (rural residential) (with atwo-acre minimum lot size). The city is approving this change because: 1. The proposed change is consistent with the spirit, purpose and intent of the zoning code. 2. The proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood, and the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. 3. The proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. 4. The proposed change would have no negative effect upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. 5. The proposed zoning change would be consistent with the existing land use designation. 3 REFERENCE 2003 South Maplewood Sewer Study Study Assumptions Staff made several assumptions when preparing the South Maplewood Sewer Study. The following is a summary of some of these key assumptions: • If municipal sanitary sewer is extended to serve the area, land uses at full development will correspond to the city's current Land Use Map. The projected sanitary sewer flows staff listed in the report are based on full development and on the Land Use Map. • Future densities of R1 land use will be 2.9 persons/unit and 2.8 units/acre. • Because of topography and existing pipe size, future sanitary sewer flows from the Bailey property in Woodbury and Newport will need to be conveyed through Maplewood to the Carver Lake interceptor. • Future sanitary sewer flows from the Bailey property in Woodbury and Newport will be similar to those generated by typical single-family residential uses. It is important to note that the South Maplewood Sewer Study is only a planning document. In addition, the land use assumptions made above do not bind the city to any of these possible changes. Staff made the land use and sewer assumptions on a conservative basis to identify the maximum sanitary sewer flows that the land uses could possibly generate in each of the sewer districts. 2003 South Maplewood Sewer Study Conclusions 1. Soils within the study area range from a sandy soil in the south to a sandy loam with some clay loam and silty clay in the north. The sandy soils are good for installation of individual sewage treatment systems (ISTS) whereas the clay loam and silty clay pockets may require the use of non-conventional systems. 2. If properly maintained, evidence indicates that the life expectancy of an ISTS site is at least 25 to 30 years. 3. Septic systems (ISTS) are a safe and effective soil-based method to treat household wastewater, provided there is enough soil area and the soil conditions are conducive to treatment. Septic systems treat sewage equal to or better than municipal treatment facilities when they are properly designed, installed, and maintained. 4. Cities or areas with marginal soils, steep slopes, and wetlands will require a larger minimum lot size for lots with ISTS sites than those with goad soils, few slopes and few wetlands. 5. Minimum lot sizes for lots with ISTS sites typically range from one acre to five acres in size. Many communities use a minimum lot size in the range of two to three acres. 4 6. Gravity sanitary sewer can serve infill development in Sewer Districts 50, 51, 53, 54, 55, 56, 58, and 66. 7. A gravity sanitary sewer can serve District 70 and the sanitary sewer flows from the 240- acre Bailey's Nursery parcel in Woodbury and Newport. When the city or a developer extends municipal sanitary sewer to serve District 70, the new pipe must be sized large enough to serve the 240-acre Bailey Nursery parcel. 8. The capacity of the Carver Lake interceptor is large enough to accommodate flows from all of the study area, as well as the 240-acre parcel in Woodbury and Newport owned by Bailey's Nursery. 9. Connections to the Carver Lake interceptor will be allowed by permit from the MCES. The interceptor would be metered at the points where it enters and exits Maplewood. Any flow that enters the interceptor between these two locations will be billed to Maplewood based on the difference between the two meter readings. 10. In Districts 10 and 57, the existing terrain varies drastically and there are significant elevation changes. As such, the use of lift stations will be necessary to convey sanitary sewer flows from lower areas to higher areas. 11. Districts 10 and 57 have a relatively high cost-to-benefit ratio associated with the extension of municipal sanitary sewer to serve the districts. As a result, no near-term municipal sanitary sewer improvements are anticipated in these districts. 12. With the exception of Districts 10 and 57, it is anticipated that the rest of the study area could have sanitary sewer service within the next 20 years. However, before the city agrees to construct any municipal sanitary sewer extension, the city should prepare a feasibility study to identify pipe sizes, pipe alignments, construction costs, and other important project details. 2003 South Maplewood Sewer Study Recommendations 1. Adopt the South Maplewood Sewer Study, Project 03-03, as part of the 2003 Comprehensive Sanitary Sewer Plan Amendment. (The city council did this on May 27, 2003.) 2. The city should establish a minimum lot size requirement of two acres for non-sewered residential areas in the city (subject to performance standards), including the study area. This would be primarily in areas with steep slopes and with pockets of marginal soils. The performance standards would be to ensure that the soils and conditions on any future lots would be such that the proposed lot could accommodate a house, driveway, a well and at least two drain fields. 3. The city should change (if necessary) the future land use plan and zoning designations of properties to reflect the minimum lot size requirement (if changed) for non-sewered areas. 4. The city should first consider those districts with alowercost-to-benefit ratio for municipal sanitary sewer service before the districts that have a higher cost-to-benefit ratio. 5 REFERENCE CRITERIA FOR APPROVAL Rezoning: Section 36-485 of the zoning code requires that the city council make the following findings to rezone property: 1. The proposed change is consistent with the spirit, purpose and intent of the zoning code. 2. The proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood, and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. 3. The proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. 4. The proposed change would have no negative effect upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. p:sec 24-28/south Maplewood r-1 r rezoning.doc Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Sewer District Map 4. Proposed Zoning Map 5. Survey comments from John Sjolander 6. September 11, 2003 letter from Douglas Coombs 7. E-mail comments from Uyen Campbell 8. September 22, 2003 letter from Jim Kerrigan 9. October 19, 2003 letter from Douglas Coombs 10. Rezoning Resolution 6 Attachment 1 15 4805 16 1. HUNTINGTON CT. 2. OAKRIDGE LN. 720S 17 t. CURRIE CT. 2. VALLEY VIEW CT. 3. LAKEWOOD CT. ~ } 960S = 18 1200S 43 19 _ 1440S 20 RAMSE 1680S WASHINGTO ~ 17 480S 720S 1 NEW CENTURY PL 2 NEW CENTURY TER 3 NEW CENTURY LN 960S 18 Ca e Lake Li-- 1200S 15 19 1440S 20 1680S LOCATION MAP SOUTH MAPLEWOOD STUDY AREA m °0 16 N U Attachment 2 ~,; r ~~- ~~` y- ;:,-.. F r. F.,, s .i t Sf#~ R 1 ~~` ~ F ,~-~ - CARVER AVENUE R1 J a b~° z ' ~~ F y F ~ R1 m 0 o° 3 F w RE-40 y (7 2 J F ~ F RE-40 NEWPORT PROPERTY LINE /ZONING MAP (EXISTING) 4 N s Attachment 3 m 0 O O 3 XX =SEWER DISTRICT NUMBER SOUTH MAPLEWOOD SEWER DISTRICTS Attachment .4 '~~ :~ ~ ~ ,~„~ T.~, ,~~ Pt ~y 7 Y ~4 ~~ i'~ K'='~t ~~~ -, a b, ~'. ~'~ j K "~_ . ~ ~;,^=: i ~' m•"'~r ~._.. CARVER AV R1 F ~ F a '"' z "~".:, R1(R) ~ R1(R) R1 m 0 F 3 F F RE-40 ~. ~~ z: J': R1(R) ~.: R1(R) RE-40 R1(R) NEWPORT PROPERTY LINE /ZONING MAP (PROPOSED) 4 N ,o JOHN A SJOLANDER 1636 STERLNG ST S September 9, 2003 MAPLEWOOD, MN 55119-6104 NEIGHBORHOOD SURVEY: RURAL RESIDENTIAL (R-1 {R)) ZONING PROPOSAL What is f3eina Proaosed? The City of Maplewood recently approved an amendment to the city code that added a rural residential (R-1(R)) zoning classification. This new zoning district allows single dwellings as the primary land use and has a two-acre minimum lot size. As written, the city intends to use this zoning designation for the areas of the city where it is not likely that there will be public sewer. Specifically, the city is now considering changing the zoning of much of south Maplewood (generally the area south of Carver Avenue) from F (farm residence) to this new zoning classification (R-1(R)). Please refer to the attached rural residential (R-1(R)) zoning ordinance and the enclosed maps for more information about this proposal. Whv this Notice? The city staff wishes that you be informed about this proposed zoning change and seeks your input in any of the following ways: 1. Mail your comments to me. Please write any comments you have below or on the back of this letter. I have enclosed a stamped, addressed return envelope for your use to mail in your comments. Please note that any letters and attachments that you send to the city are considered public information and city staff may use them in staff reports that go to the planning commission and city council. 2. Call me at (651) 249-2303 or e-mail me at Ken.Roberts~ci.maplewood.mn.us. 3. Attend the city council meeting and give your comments. City staff wilt notify you of the city council meeting by mail once the city has scheduled it. Whether you mail or phone in Comm ts, please do so by September 22, 2003. ~j K NNETH ROBERTS -ASSOCIATE PLANNER Enclosures 1. Location Map 2. Property Line/Zoning Map 3. South Maplewood Sewer District Map 4. Rural Residential (R-1(R)) Zoning Code Comments: ~~c~cod~~ SEP 1 7 2003 I ~1 .gym V'~S Ill 1~ ~ ~ Ll' (Jul ~ ,~. `~' ~'. ~ ., ~. I. , ~ ' /'~ /r•, ©~ v~ OFFICE OF COMMUNITY DEVELOPMENT ~ ~ 651- 770 - 4560 (OVER) CITY OF MAPLEWOOD 1 830 EAST COUNTY ROAD B MAPLE WOOD, MN 55109 C.J ~ . ~_/ ~f' ~ rC'S . 1' t K Y1 f 4/ ~ ~~' . r ~' G-~i ~--~~I E'~l Q ~ ~~ ~. ~oa~C.~ IMF ~~. '~, ~ ~ V~~~` ~ ~- I ~` i J y ~ ~ ~ `,~ ~ L~ ~ r e ~ ~ r~ ~ r~ c : ~'--- '--'~ ,~ ~ I ~ ~ ~ ~ ~ ,r ~,~ y ~~ ~~ ~ Via. ~ ~~J-- 1~ ~ c~ b ~ ~ ~~ s I ~~~- f -- ~-l~ e~ v .~ f C ~h c~ e~- ~,~ r~ ~ ~ ~ c~ Ic~~~ ~~e~f~ ~~~ S F 12 Attachment 6 September 11, 2003 Douglas Coombs 2700 Carver Avenue Maplewood, MN 55119 Kenneth Roberts Associate Planner/ Maplewood 1830 East County Road B Maplewood, MN 55119 Dear Mr. Roberts, Thank you for sending the information on the new (R-1(R)) zoning proposal. I applaud your efforts.....but I think it is a little to late. Let me explain where I am coming from.......... When I bought my property almost 20 years ago, I visited the city offices on more than one occasion to confirm I could build on the lot, building requirements, zoning, and what not. I was very pleased with what I heard. I bought the lot and built my home on it. One factor which I liked was that the city had a minimum lot size for the area. It was 3 to 5 acres if my memory serves me correctly. Years later housing developments appeared with smaller lot sizes. I was never told of the change in requirements. When I called city hall I was told the appropriate procedures and meetings took place and I had been welcome to attend (if I had known). The county tells me my property taxes are soaring due to the new construction in the area and the high costs of these new homes. To help cover these costs and hopefully make enough to make some improvements on my home I was going to sell off a lot. I was told there was a moratorium and that I would have to wait. Now I see that a 2 acre lot size will apply to me, but not the developments that snuck in or my neighbors across the street. If the city/ county had not taken part of my land for the good of the public (watershed dike), I might have plenty of land to split off. I was not informed or included in the taking either. I found out when I came home to find all my trees gone and bulldozers blocking access to my home. Back to the proposal I received. If all the dark areas on the zoning map are zoned Farm, Why are only the properties to the South of Carver included? When I visited town hall I thought all properties south of Highwood or Linwood were included in the larger lot size requirements. From your sewer district map, I see I am in district 70. Will we be getting sewers? Don't some homes south of Carver already have sewers and cable TV ? I would like to take you up on your suggestion to attend the city council meeting, but your notice failed to provide time and place. Please let me split off my 1 acre lot, as others around me have done! Sincerel ~ ~ ~ ~ ~ ~ ~ D ~, j SEP 1 5 2003 -~ _____ 13 Page 1 of 1 Attachment 7 Ken Roberts From: Uyen Campbell [ucampbell~hfllaw.com] Sent: Monday, September 22, 2003 10:29 AM To: Ken Roberts Subject: Rural Residential (R-1(R)) Zoning Proposal Dear Mr. Roberts, Thank you for your letter of September 9, 2003 informing us of the Rural Residential (R-1(R)) Zoning Proposal. My husband and I have reviewed the proposal and would like to offer the following comments. We strongly agree with the city's purpose to protect vegetaion and wooded areas, "to protect and enhance the character" of this area of the city. However, a 2-acre lot minimum may not achieve this purpose. Realistically, the most likely type of developer to come into such an area is the large home builder looking to sell these lots for a premium and putting large homes on the lots. We are concerned that a 2-acre minimum won't allow for enough area for a large home, well AND septic system. The result will be a lot of destruction of mature trees on the lot to allow for room. We are particularly concerned about the area west of Sterling Street, alongside Interstate 494. This heavily wooded area creates a natural sound and pollution buffer from 1-494 for wildlife and the neighborhoods east of 1-494. With the widening of the the interstate and anticipated heavier traffic, the wooded area is even more critical to serve this function. A 2-acre minimum accompanied by conservation easements or 3-acre minimums with conservation easements would come closer to achieving the city's purpose and intent in creating the zoning district while allowing development in the area. I hope the city council will consider our input. We do plan on attending any city council meeting regarding this matter and would greatly appreciate notification of the date and time of the meeting once scheduled. Thank you very much for your consideration and attention to this matter. Uyen Campbell 2564 Haller Lane E Maplewood, MN 551 1 9-61 06 (651) 714-9742 Uyen Campbell HAUER, FARGIONE, LOVE LANDY & McELLISTREM, P.A. 5901 Cedar Lake Road Minneapolis, MN 55416 (952) 544-5501 Fax (952) 591-0682 14 Attachment 8 September 22, 2003 Ken Roberts City of Maplewood 1830 East County Road B Maplewood, MN 55109 Re: Proposed Rural Residential Zoning, South Maplewood Dear Ken: SEP Z 3 2003 RECEIVED Thank you for providing me with information concerning the proposed rezoning of property in my area from Farm Residential (F) to Rural Residential (R-1 [R]). I have the following general comments concerning this matter: The rural residential zoning significantly reduces the development potential of property in the subject area. It is my understanding that presently a property owner in this area has the ability to construct approximately nine units per two acres with the F zoning (exclusive of topographic issues) and the R-1(R) zoning would allow only one unit for the same acreage. In essence, a rezoning to R1(R) reduces the value of the subject property from a development perspective. Last year the Ramsey County assessor's office revalued all of the large acreage property in south Maplewood. As a result of this process, the majority of properties on the south side of Carver Avenue had the property values increased approximately 100% for taxes payable in 2004. Part of the assessor's basis for this substantial valuation increase was the development capability of these large acreage lots. If a rezoning of south Maplewood to R-1(R) is approved, I would ask that city staff inform Ramsey County of the change to ensure that the reduction in development potential is reflected in the future property valuation. • As relates to the above, I question the need to create atwo-acre minimum lot size. It would seem that one acre should be adequate. The area adjacent to Carver Avenue has very sandy soil, which allows for smaller septic system drain fields. • The'front setback and side setback requirements for the proposed R-1(R) zoning seem excessive over what presently exists with the F zoning classification. Because of the topography and wetlands in the subject area, it is difficult to facilitate additions and new construction without the constraints of increased setback requirements. 15 Letter to Ken Roberts, September 22, 2003 -Page 2 • Because of the site topography in the subject area, if there is a rezoning to R-1(R), I would like to see something that would allow for the possibility of clustering development, i.e., through a PUD process. If a rezoning proceeds, it would probably be appropriate to include all property, both north and south of Carver Avenue, presently without public sewer service. In accordance with the intent of the R-1 (R) zoning, this would help to protect a very low density, semi-rural, residential lifestyle for the entire south Maplewood area. Also, this would eliminate a situation where some property owners perceive they are losing development opportunities while others are retaining theirs. In conclusion, in order to preserve future development options and flexibility, it is probably most advantageous to retain the existing zoning. I do understand, however, the logic behind the suggested change. If the area is rezoned, I would ask that the city take into consideration the points I have detailed above. If you have any questions, please feel free to give me a call at (952) 939-1355. Sinc el , im Kerrigan 620 Carver Ave ue St. Paul, MN 55119 16 Attachment 9 October 19, 2003 Douglas Coombs 2700 Carver Avenue Maplewood, MN 55119 Kenneth Roberts Associate Planner/ Maplewood 1830 East County Road B Maplewood, MN 55119 Dear Mr. Roberts, ocr 2 ~ Zoo3 RECEIVED Thank you for sending the information on the Public Hearing on the R-1(R)0 zoning classification. I work Monday nights so I will not be able to attend the meeting. As I explained in my previous letter, 10 or 20 years ago I would have supported the rezoning, or as I understood it keeping the zoning the large lots that were required back then. But now some of my neighbors have already split their lots, which led to new more expensive homes. They did it now Iwant/ need to! ! ! ! ! I have planned my family's financial future on it! ! ! ! Look at the Property Line1 Zoning Map (proposed). I am the lot on Carver to the right of R1(R). That little piece in the upper left of my property was taken from me as part of a watershed project. 2 properties to the east of me were recently split, as can be seen on the map. The lot across the street has been split a couple of times. Up the hill in Woodbury, all the homes have small lots. Across the field behind me is Hailer's Wood. I objected to the small lot sizes there. But they are there now! I have to live with it and should be able to split my lot in the same way if I choose. On Sterling, behind me to the west are other small size lots. Why shouldn't I be permitted to do as my neighbors have done. When I bought my lot they were not supposed to be able to split their lots....but they did. I have to live with it so I should be allowed to do the same! ! I I I need to split off 1 acre and sell it. Please do not prevent me from doing what my neighbors have already done. I do not want to resort to threats. I hate dealing with people who threaten me. But if that is what it takes, I think I have the basis for a suit if your keep me from splitting my lot as my neighbors have done. If you think this threat is idle, you might want to talk with the watershed district about them taking the corner of my lot! If I split my lot once, the average size will be over 2 acres, but do to the layout of my lot I only want to give up the one acre. Please, Pretty Please let me split off one acre! Every time you change the rules I get burned. Please do not burn me a third time! Sincerely, ~~- 17 Attachment 10 ZONING MAP CHANGE RESOLUTION WHEREAS, the City of Maplewood has initiated a change to the city's zoning map from F (farm residence) to R-1(R) (rural residential). WHEREAS, this change is for several properties in south Maplewood as follows: 1. 2510 Carver Avenue (PIN 24-28-22-13-0001) 2. X)CXX Carver Avenue (Vacant) (PIN 24-28-22-13-0002) 3. XX)CX Carver Avenue (Vacant) (PIN 24-28-22-13-0003) 4. 2620 Carver Avenue (PIN 2428-22-14-0002) 5. 2670 Carver Avenue (PIN 24-28-22-14-0003) 6. XX)CX Carver Avenue (Vacant) (PIN 24-28-22-14-0010) 7. 2700 Carver Avenue (PIN 24-28-22-14-0011) 8. XX)CX Carver Avenue (Vacant) (PIN 24-28-22-14-0005) 9. 2730 Carver Avenue (PIN 24-28-22-14-0013} 10. XX)CX Henry Lane (Vacant) (PIN 24-28-22-32-0001) 11. 1501 Henry Lane (PIN 24-28-22-32-0002) 12. XX)CX Henry Lane (Vacant) (PIN 24-28-22-32-0003) 13. XXXX Henry Lane (Vacant) (PIN 24-28-22-31-0007) 14. XX)CX Henry Lane (Vacant) (PIN 24-28-22-33-0001) 15. 1481 Henry Lane (PIN 24-28-22-31-0017) 16. 1491 Sterling Street South (PIN 24-28-22-31-0015) 17. 1525 Sterling Street South (PIN 24-28-22-31-0016) 18. XXXX Sterling Street South (Vacant) (PIN 24-28-22-34-0001) 19. 1615 Sterling Street South (PIN 24-28-22-34-0002) 20. 1635 Sterling Street South (PIN 24-28-22-34-0007) 21. 1645 Sterling Street South (PIN 24-28-22-34-0008) 22. X)CXX Sterling Street South (Vacant) (PIN 24-28-22-34-0006) 23. 1675 Sterling Street South (PIN 24-28-22-34-0005) 24. 1636 Sterling Street South (PIN 24-28-22-43-0003) 25. 1670 Sterling Street South (PIN 24-28-22-43-0004) 26. 1678 Sterling Street South (PIN 24-28-22-43-0002) WHEREAS, the history of this change is as follows: 1. On October 6, 2003, the planning commission recommended that the city council approve the proposed zoning map changes. 2. On October 27, 2003, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council conducted the public hearing whereby all public present were given a chance to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described changes in the zoning map for the following reasons: 18 1. The proposed changes are consistent with the spirit, purpose and intent of the zoning code. 2. The proposed changes will not substantially injure or detract from the use of neighboring property or from the character of the neighbofiood, and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. 3. The proposed changes will serve the best interests and conveniences of the community, where applicable, and the public welfare. 4. The proposed changes would have no negative effect upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. 5. The proposed changes would make the zoning of the property consistent with the existing land use designation. The Maplewood City Council adopted this resolution on , 2003. 19 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, OCTOBER 6, 2003 VI. NEW BUSINESS b. South Maplewood Rezonings (F and R-1 to R-1(R)) Mr. Roberts said after the city council approved the new rural zoning district in August, he surveyed the 73 owners of property in south Maplewood that the city might considerthe zoning to the new R-1 (R) designation. He received five replies to the survey. The R-1 (R) zoning district has a 2-acre minimum lot size and a minimum lot width of 120 feet and is for areas of Maplewood without sewer and water and with asemi-rural, very low-density residential lifestyle. The question now for the city to decide is, what if any, of the properties in the study area should have the R-1 (R) zoning designation. A group of properties that warrant special zoning consideration are those in Hailer's Woods. The lots in this development range in size from 0.92 acres to 3.46 acres and the city has zoned this whole subdivision RE-40 (residential estate 40,000). This zoning district has a 40,000-square-foot (0.92 acres) minimum lot size and a minimum lot width of 140 feet. Another set of properties that the city should carefully review the zoning for are those that now have an F or R-1 zoning and that are less than two acres in size. If the city changes the zoning of these to R-1(R), the change would make them legal nonconforming properties. The planning commissioners had various discussions with staff regarding the existing and proposed zoning maps that could not be transcribed. This was because the commission asked staff to point to certain properties on the map, which made it difficult to try to put their discussion into words. Commissioner Pearson moved to adopt the zoning map change resolution starting on page 17 of the staff report. This resolution changes the zoning for several properties in south Maplewood to R-1 (R) (rural residential) (with atwo-acre minimum lot size). The city is approving this change because: 1. The proposed change is consistent with the spirit, purpose and intent of the zoning code. 2. The proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood, and the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. 3. The proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. 4. The proposed change would have no negative effect upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. 5. The proposed zoning change would be consistent with the existing land use designation. Commissioner Trippler seconded. Ayes - Desai, Dierich, Monahan-Junek, Pearson, Rossbach, Trippler The motion passed. This item goes to the city council on October 27, 2003. Agenda #J1 MEMORANDUM TO: City Manager FROM: Tom Ekstrand, Assistant Community Development Director SUBJECT: Swimming Pool Fence Ordinance Amendment (Second Reading) DATE: October 16, 2003 INTRODUCTION Request Staff is proposing that the city council amend the requirements for fencing around swimming pools and proposing to establish pool-size minimums for determining what size pools must be fenced. Reasons for this Request There are several problems with the current ordinance: 1. The ordinance does not differentiate as to what size of pool must be fenced. A six-foot diameter child's inflatable pool and hot tubs, for example, would have to be fenced just the same as a large in-ground pool. 2. An above-ground pool with sidewalls of four feet or more must be fenced unless the sidewalls are raised to six feet tall. This is because of the requirement that fences, or in this case the pools walls, closer than four feet to the water's edge must be six feet tall. This has often caused confusion for pool installers when it would seem that the four-foot-tall pool walls would adequately serve as a proper barrier. The confusion stems from a sentence in the code stating that, "the walls of an above-ground pool may substitute for a fence, provided that the pool has a closeable gate." That statement leads one to believe that an additional fence is not needed. BACKGROUND Council's Directive On October 13, 2003, the city council gave first reading to this ordinance. The previous draft of this ordinance included a provision to allow pool covers as an altemative to the fence requirement. The council did not accept this altemative and directed staff to eliminate this clause. Staff has done so. Staff now recommends that any altemative to a fence would be subject to the approval of an exception by the city council. DISCUSSION Fence-Requirement Changes The changes staff is suggesting are: 1) that the fence height minimum be set at four feet and 2) that the council set a minimum size for which pools must be fenced. Four-Foot Fences The intent of the fence requirement is to prevent a small child from accidentally falling into a swimming pool and to discourage any unauthorized use. Afour-foot-tall fence around the pool or yard would accomplish this. Maplewood's requirement of six feet is excessive and unnecessary. Furthermore, seven out of ten area cities that we surveyed required a minimum fence height of four feet for swimming pools. This appears to be the typical requirement. These cities were: Bloomington, Eagan, Maple Grove, St. Louis Park, Stillwater, Woodbury and Richfield. Three cities, Minnetonka, Roseville and Plymouth, required five-foot tall fences. Pool Size Presently, the ordinance requires fences around all man-made pools. This includes hot tubs, all forms of small wading pools such as an inflatable child's pool and, technically, plastic pond liners used for artificial ponds in yards. Most of the cities we surveyed defined a pool that would need to be fenced as one over a specific depth and over a specific surface area. The most frequently applied minimum water depth was 24 inches. The most frequently applied minimum water surface area was 150 square feet. The breakdown was as follows: C~ Minimum Water Depth Bloomington 24 inches Minnetonka 24 inches Eagan 24 inches Richfield 24 inches Stillwater 24 inches Woodbury 18 inches St. Louis Park 24 inches Maple Grove 18 inches Plymouth none Roseville none Minimum Water Surface Area 75 square feet 75 square feet 150 square feet 150 square feet 150 square feet 150 square feet 250 square feet none none none Staff recommends a minimum pool depth of 24 inches and 150 square feet of pool- surface area as the minimums that would require a pool to be fenced or covered by a secured, protected covering. The proposed code would state that if a pool is deeper than 24 inches or greater than 150 square feet in area, it must then be fenced or covered. As an example, a round pool with 150 square feet of area is one that is 14 feet in diameter. 2 Apartment and Town House Pools This ordinance amendment deals with pools for single and double dwellings. Pools for other uses such as apartments, town houses, schools and hotels are regulated by state requirements. PLANNING COMMISSION ACTION September 15, 2003: The planning commission recommended approval with the following comments: 1. Do not include landscaping ponds as a "pool" that must be fenced. 2. Clarify that these requirements are for outdoor pools. 3. Require a pool fence even if there is a pool cover to be used RECOMMENDATION Adopt the swimming pool fence ordinance amendment on page 4. P:com_dvmt\ord\swimming pool ordinance.3 Attachment: Swimming Pool Ordinance Amendment ORDINANCE NO. AN ORDINANCE AMENDING THE FENCING REQUIREMENTS FOR SWIMMING POOLS The Maplewood City Council approves the following changes to the Maplewood Code of Ordinances: Section 1. This amendment changes Section 12-498 (additions are underlined and deletions are crossed out): Definition: For the purpose of this chapter, " a swimming pool is defined as any outdoor structure hot tub basin chamber or tank containing an artificial body of water for swimming diving or recreational bathing used in connection with a single or double dwelling having the depth of more than 24 inches at any point or a surface area exceeding 150 square feet. Section 2. This amendment changes Section 12-502(8) (additions are underlined and deletions are crossed out): All pools shall be surrounded with a nonclimbable or chain link fence of at least four (4) feet in height. , . The walls of an above-ground pool may substitute for a fence, provided the pool walls are at least four feet in height and that the pool #as-a has a removable ladder, aself-closing/self-latching sleseable gate or some other means to prevent access. A fence surrounding a yard may also be used to meet this requirement subject to these requirements. Alternatives to the fence requirement such as a proposal to use a pool cover or some other means of swimming-pool protection shall be considered an exception request and shall be subject to review and approval by the city council. Section 3. This ordinance shall take effect after publishing in the official newspaper. The Maplewood City Council approved this ordinance on , 2003. Attest: Mayor City Clerk 4 DRAFT--MINUTES MAPLEWOOD CITY COUNCIL 7:03 P.M., October 13, 2003 Council Chambers, Municipal Building Meeting No. 03-25 4. 7:30 p.m. Swimming Pool Fence Code Amendment a. City Manager Fursman presented the staff report. b. Assistant Community Development Director Ekstrand presented specifics from the report. c. Commissioner Dierich presented the Planning Commission Report. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: None e. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to adopt ordinance 841 the first readinc of the swimming pool fence code amendment and to add a fencing requirement for all pools (even covered). Seconded by Councilmember Juenemann Ayes-All Agenda #J2 REPORT SUMMARY Applicant: Gruber's Power Equipment/JuniorRchievement Site Address: 1762 and 1800 White Bear Avenue Zoning: Business Commercial Land Use: Business Commercial Proposed Land Use: Hillcrest Village Redevelopment Area City Council Hearing Date: October 27, 2003 60-Day Deadline: November 12, 2003 Project Description: Representatives of Gruber's Power Equipment at 1762 White Bear Avenue are proposing to purchase .258 acres of land from the adjacent Junior Achievement property at 1800 White Bear Avenue. Gruber's proposes to use this land to expand their exterior storage area, which will be screened by a 10-foot high metal fence. Request: 1. A variance from the Hillcrest Village moratorium in order to allow a minor subdivision within the Hillcrest Village redevelopment area. 2. Minor subdivision in order to subdivide .258 acres of land from 1800 White Bear Avenue (Junior Achievement) to combine with 1762 White Bear Avenue (Gruber's). 3. A parking lot setback variance in order to allow the new lot line to be placed right up to Junior Achievement's parking lot, rather than the required 5-foot setback. 4. A conditional use permit for the expansion of exterior storage. 5. Site plan approval. Recommendations: The planning commission recommended approval of all land use requests at their September 15, 2003, planning commission meeting. Staff recommends approval of all land use requests with several conditions as outlined in the attached staff report. MEMORANDUM TO: Richard Fursman, City Manager FROM: Shann Finwall, Associate Planner SUBJECT: Gruber's Power Equipment/Junior Achievement LOCATION: 1762 and 1800 White Bear Avenue DATE: October 20, 2003 INTRODUCTION Project Description Representatives of Gruber's Power Equipment at 1762 White Bear Avenue are proposing to purchase .258 acres of land from the adjacent Junior Achievement property at 1800 White Bear Avenue. Gruber's proposes to use this land to expand their exterior storage area, which will be screened by a 10-foot high metal fence. Refer to the plans attached on pages 11 through 14. Requests The applicants are requesting the following city approvals: A variance from the Hillcrest Village moratorium in order to allow a minor subdivision within the Hillcrest Village redevelopment area. Refer to the moratorium variance statement attached on pages 15 and 16. 2. Minor subdivision in order to subdivide .258 acres of land from 1800 White Bear Avenue (Junior Achievement) to combine with 1762 White Bear Avenue (Gruber's). 3. A parking lot setback variance in order to allow the new lot line to be placed right up to Junior Achievement's parking lot, rather than the required 5-foot setback. 4. A conditional use permit (CUP) for the expansion of exterior storage. Refer to the CUP statement attached on pages 17 and 18. 5. Site plan approval. BACKGROUND On September 23, 2002, the city council formally supported the Metropolitan Council's proposed Hillcrest Village concept plan. Refer to the Hillcrest Village concept plan attached on page 19. On October 28, 2002, the city council adopted the Hillcrest Village Moratorium Ordinance. This ordinance established cone-year moratorium on developments and subdivisions within the Hillcrest Village redevelopment area. The purpose of the moratorium was to give the City of Maplewood time to implement land use and design standards for development within the city's portion of the Hillcrest Village redevelopment area that reflect the smart growth concept plan. Refer to the Hillcrest Village Moratorium Ordinance and moratorium area map attached on pages 20 through 23. On November 19, 2002, Junior Achievement submitted a minor subdivision application to the City of Maplewood. Junior Achievement was requesting the minor subdivision in order to sell .258 acres of their property to Gruber's Power Equipment. In December 2002, city staff informed representatives of Junior Achievement and Gruber's Power Equipment that the minor subdivision would require a variance from the Hillcrest Village moratorium. In addition, the 10-foot-10-inch high fence that Gruber's had begun constructing would require a height variance, a building permit, and a CUP for the expansion of their exterior storage area. In March 2003, the planning commission and community design review board (CDRB) began to draft a new mixed-use zoning district to be used in areas of the city where there is a need for redevelopment to create a revitalized, urban-village setting, such as the Hillcrest Village redevelopment area. Staff hopes to have a final draft of the mixed- use zoning district prepared for city council review by November 10, 2003. On May 29, 2003, city staff was in receipt of all required materials for Gruber's and Junior Achievement's land use applications. On July 7, 2003, the planning commission tabled Gruber's and Junior Achievement's requests in order to allow Gruber's and Junior Achievement time to modify their plans in order to address the following concerns: 1) fence height not to exceed 10 feet to alleviate the need for a fence height variance; 2) extension of the parking lot lease agreement with Junior Achievement to one year; 3) additional landscaping on the north and east side of the fence; 3) painting the metal fence atwo-tone color; and 4) the removal of 5 feet of Junior Achievement's parking lot to alleviate the need for a parking lot setback variance. On September 15, 2003, the planning commission reviewed Gruber's and Junior Achievement's revised plans which reflected the following changes: 1) reduction in the fence height from 10 feet, 10 inches, to no more than 10 feet in height; 2) change of the month-to-month parking lot lease agreement with Junior Achievement to a one-year lease agreement; 3) submittal of a landscape plan for the north and east side of the fence; and 4) submittal of a fence elevation showing a band of green painted on the top of the proposed fence. The planning commission subsequently recommended the following: 1) minor subdivision -approval by a vote of 7 to 0; 2) moratorium variance - approval by a vote of 6 to 1; 3) CUP -approval by a vote of 7 to 0; and 4) parking lot setback variance -approval by a vote of 4 to 3 (refer to attached 9/15/03 minutes). On October 13, 2003, the city council expressed support for Gruber's and Junior Achievement's proposal as outlined in Gruber's August 12, 2003, correspondence and attached plans found on pages 24 through 36. The city council tabled action on the request to allow staff time to draft conditions of approval. DISCUSSION As directed by city council during the October 13, 2003, city council meeting, staff has compiled a list of conditions for approval of Gruber's and Junior Achievement's land use requests. Following is a summary of some of those conditions: Gruber's and Junior Achievement 2 October 20, 2003 Variances During the city council meeting, Matt Gruber indicated that a parking tot setback variance might not be required, since Gruber's would maintain the property through a lease agreement with Junior Achievement. The city attorneys have indicated that a parking lot setback variance will be required, since city ordinance requires that a parking lot be constructed at least 5 feet from all other property lines. The city attomeys also state that if the city council decides to grant variances on the parking lot and the Hillcrest Village Moratorium it will need to find undue hardship as required by city code and state law. Undue hardship means that the property cannot be put to a reasonable use if used under conditions allowed by the official controls. For the parking lot variance, the attorneys note that safety should be taken into consideration when considering why Gruber's cannot put its property to a reasonable use. Safety is a priority and the additional parking will keep Gruber's customers and employees off of the street. The attorneys also note that if the city council grants the Hillcrest Village moratorium variance, it may be setting a precedent for granting variances from other property owners on this issue. Therefore, the city council may want to set a sunset clause on the CUP for exterior storage in order to avoid setting such a precedent. The city recently approved such a sunset clause for Quality Restoration located at 1160 Frost Avenue, which allows Quality Restoration to have an exterior storage yard until November 2007. Gruber's publicly announced at the October 13 city council meeting that they are aware that their proposed exterior storage does not meet with future land use and design standards for the Hillcrest Village redevelopment area. However, they state that the exterior storage expansion is a necessity for their growing business at this time. During this same meeting the city council expressed some apprehension for allowing the exterior storage due to future plans for the area, but because of an uncertain timeline for redevelopment in the area, the city council ultimately expressed support for allowing a long-standing business to make improvements. These improvements will include screening of exterior storage, landscaping of the site, parking lot improvements, and loading and unloading access improvements; all of which will improve the aesthetics and safety of the site for Gruber's customers and the city as a whole. Therefore, allowing the exterior storage only for a period of five years would be a good compromise to the situation. Minor Subdvvsson Gruber's site plan shows two new access points to the rear of their proposed exterior storage area. Both accesses are entered from Junior Achievement's property. To ensure that Gruber's is able to maintain access to their exterior storage area through these new access points, approval of the minor subdivision should be conditioned on Junior Achievement granting Gruber's a permanent access easement, which would be recorded on Junior Achievement's property. Conditional Use Permit Gruber's site has very limited parking and is dependent on Junior Achievement's parking lot for their existing and expanded parking needs. The city would be allowing the expansion of Gruber's exterior storage area on the premise that those parking spaces will be maintained throughout Gruber's business operation in the city. Therefore, the city Gruber's and Junior Achievement 3 October 20, 2003 should require that Gruber's maintain a parking lot lease with Junior Achievement for the use of 46 parking spaces. The lease should specify that it is renewed annually and that cancellation of the lease by Junior Achievement must allow Gruber's six months to cease the use of the 46 parking spaces. After six months, Gruber's must either make alternative arrangements for parking or obtain a reduced parking authorization from the city, or their CUP will become null and void. The CUP should also specify that all exterior storage be screened by the proposed 10- foot-high fence and that no loading or unloading of equipment be allowed on White Bear Avenue, but that the loading occur by one of the two proposed rear accesses. And finally, as specified earlier, the CUP should have a sunset clause that specifies that the permit will end in five years. Site Plan Review Staff recommends several conditions associated with Gruber's proposed site, building, and fence plans including: 1) Requiring Gruber's to stripe parking spaces in front of their building by next June (currently this area is not striped for parking); 2) the proposed 10- foot-high fence should be placed at least 5 feet from the new north and east lot line to ensure landscaping can be installed in front of the fence on Gruber's property; 3) the fence should include a green painted stripe on the top portion of the fence to match the existing green stripe on the building; and 4) and as required in all developments, the city should receive a letter of credit or cash escrow for all required exterior improvements prior to issuance of Gruber's fence permit. RECOMMENDATIONS 1. Adopt the resolution on page 38 approving a variance from the Hillcrest Village moratorium for Gruber's Power Equipment and Junior Achievement. This variance allows Gruber's to subdivide .258 acres of land from 1800 White Bear Avenue (Junior Achievement) to combine with 1762 White Bear Avenue (Gruber's) within the Hillcrest Village redevelopment area. Approval is based on the following findings: a. The city has no adopted timeline for the Hillcrest Village redevelopment plan at this time. b. The city has no adopted land use and zoning for the Hillcrest Village redevelopment plan at this time. c. Gruber's is a longstanding business within the city. d. Gruber's acknowledges that the minor subdivision and subsequent use of the land for exterior storage is not compatible with the proposed land use and zoning, rather a necessity for their growing business at this time. e. Improvements proposed with the minor subdivision and exterior storage expansion will include screening of all exterior storage, landscaping of the site, parking lot improvements, and loading and unloading access improvements. These will improve the aesthetics and safety of the site for Gruber's customers and the city as a whole. Gruber's and Junior Achievement 4 October 20, 2003 2. Approve Gruber's Power Equipment's request for a minor subdivison in order to subdivide .258 acres of land from 1800 White Bear Avenue (Junior Achievement) to combine with 1762 White Bear Avenue (Gruber's). Approval is based on the following conditions: a. Deeds describing the two new legal descriptions must be drafted and submitted to city staff for approval prior to recording with the county. b. Access easement between Junior Achievement and Gruber's must be drafted and submitted to city staff for approval prior to recording with the county. The easement must legally describe the area and purpose of the easement, which will allow Gruber's access to their rear lot through two proposed accesses on the north and east side of their exterior storage area. c. Prior to issuance of a building permit for the fence around the exterior storage area, the applicants must submit proof of recording the deeds and easement with the county. The deeds and easements must be recorded within one year of the date of approval (October 27, 2004) or the minor subdivision will become null and void (city code requirement). d. Prior to issuance of a fence permit for the exterior storage area, the applicants must submit proof that Gruber's existing lot was combined with the newly created lot. 3. Adopt the resolution on page 40. The resolution approves a 5-foot parking lot setback variance for Junior Achievement at 1800 White Bear Avenue. This variance is requested in order to allow Gruber's new lot line to be placed right up to Junior Achievement's parking lot, rather than the required 5-foot setback. Approval is based on the following findings: a. The portion of Junior Achievement's parking lot requiring a 5-foot setback variance will be leased and maintained by Gruber's, the adjacent property owner. b. Gruber's lease of the parking lot will ensure safety for Gruber's customers and employees by allowing them adequate off-street parking. 4. Adopt the resolution on pages 41 and 42. This resolution approves a conditional use permit for exterior storage at Gruber's Power Equipment, 1762 White Bear Avenue. Approval is based on the following conditions: a. This permit shall end on October 27, 2008. b. Proof of the existence of a parking lot lease agreement between Gruber's and Junior Achievement, or subsequent owners of 1800 White Bear Avenue, and yearly thereafter. The parking lot lease agreement language must be submitted to city staff prior to issuance of a fence permit and yearly thereafter, and must cover the following: 1) Junior Achievement allows Gruber's the use of 46 parking spaces within Junior Achievement's parking lot, adjacent Gruber's business. Gruber's and Junior Achievement 5 October 20, 2003 2) The parking lot lease agreement must renew yearly; proof of such yearly lease renewal must be submitted to city staff for verification. 3) Cancellation of the lease by Junior Achievement must allow Gruber's six months to cease the use of the 46 parking spaces. 4) Because Gruber's conditional use permit is directly tied to the use of the 46 above-mentioned parking spaces, Gruber's conditional use permit for exterior storage will become null and void in the event that they do not have a lease agreement for the use of the 46 parking spaces, unless alternative parking arrangements can be made, as approved by the city, or the city approves a special agreement with Gruber's to allow for reduced parking. c. All exterior storage must be screened by a 10-foot-high screening fence. d. There shall be no loading or unloading of tractors, equipment, or other inventory from White Bear Avenue. All loading and unloading must be accomplished on the north or east side of Gruber's exterior storage area, as allowed within the required access easement between Junior Achievement and Gruber's. e. There shall be no noise-making business activity conducted in the lot, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., Monday through Saturday, or all day Sunday as required by code. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. g. The conditional use permit shall be reviewed by the city council in one year. 5. Approve Gruber's site plan date stamped May 29, 2003, for the expansion of their exterior storage area at 1762 White Bear Avenue. Approval is based on the following conditions: a. Provide the following for city staff approval before the city issues a grading or fence permit: 1) A revised grading, drainage and erosion control plan which addresses all conditions as specified in the Maplewood Engineering Department's June 27, 2003, engineering review. 2) A revised site plan showing the following: a) Entire site plan should show Gruber's lot, as well as the area of Junior Achievement's lot held under lease by Gruber's. b) Striping of parking spaces on the front parking lot (west side of the building). Parking must comply with city code Gruber's and Junior Achievement 6 October 20, 2003 and Americans with Disabilities Act requirements. Striping of parking spaces to be complete by June 1, 2004. b. c. 3) 4) c) The fence placed at least 5 feet from the new north and east property line, to ensure landscaping can be installed in front of the fence on Gruber's property. Revised fence elevations showing the following: a) No portion of the fence will exceed 10 feet in height. b) A green painted stripe on the top portion of the fence, to match the existing green strip on the building. A revised landscape plan that shows the following: a) The 12 proposed amur maples replaced with 12 alternative ornamental trees to be approved by city staff. b) All landscaping must be planted on Gruber's property within the 5 feet of land between the fence and the new north and east property line. 5) A photometrics plan must be submitted for any new outdoor lighting. Freestanding lights must not exceed- 25 feet in height and light illumination from outdoor lights must not exceed .4-foot candles at all property lines. 6) Dumpster must be stored behind 10-foot-high screening fence at all times. 7) A letter of credit or cash escrow for all required exterior improvements. The amount shall be 150 percent of the cost of all required exterior work and must be submitted prior to issuance of a grading or fence permit. All exterior improvements must be complete by June 1, 2004. All work shall follow the approved plans. The director of community development may approve minor changes. Gruber's and Junior Achievement 7 October 20, 2003 REFERENCE SITE DESCRIPTION Gruber's Power Equipment - Site Size: .35 acres (15,323 square feet) Existing Use: Retail Power Equipment Store Junior Achievement - Site Size: 4.17 acres Existing Use: Educational Facility SURROUNDING LAND USES Gruber's Power Equipment - North: Junior Achievement Educational Facility South: Super America Gas Station East: Junior Achievement and North St. Paul Road West: Residential Properties across White Bear Avenue Junior Achievement - North: Ramsey County Golf Dome across Van Dyke Street South: Gruber's Power Equipment East: Perkins Restaurant West: Residential Properties across White Bear Avenue PLANNING Gruber's Power Equipment and Junior Achievement - Land Use: Business Commercial Zoning: Business Commercial Criteria for CUP Approval Section 36-442(a) states that the city council may grant a CUP subject to nine standards of approval as noted below: The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. Gruber's and Junior Achievement 8 October 20, 2003 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Findings for Variance Approval The Hillcrest Village Moratorium Ordinance states at Section 4 that variances from the moratorium may be granted by the city council based upon a determination that a proposed subdivision or development would be compatible with proposed land use and zoning, and that such proposals would keep with the spirit and intent of the Hillcrest Village Redevelopment Plan. In addition, the variance must comply with state law, which requires that the city council make the following findings to approve a variance: Strict enforcement would cause undue hardship because of circumstances unique to the property under consideration. 2. The variance would be in keeping with the spirit and intent of the ordinance. Undue hardship, as used in connection with the granting of a variance, means the property in question cannot be put to a reasonable use if used under the conditions allowed by the official controls. The plight of the landowner is due to circumstances unique to his property, not created by the landowner, and a variance if granted, will not alter the essential character of the locality. Economic considerations alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. Gruber's and Junior Achievement 9 October 20, 2003 Application Date State law requires that the city take action within 60 days of receiving complete applications for a land use proposal, unless an applicant agrees to extend that date. At the October 13, 2003, city council meeting, the applicants agreed to extend their 60-day deadline an additional 30 days. City council should take action on this proposal by the extension date of November 12, 2003, unless the applicant agrees to an additional time extension. P:Sec 14/Grube~'s Attachments: 1. Location Map 2. Subdivision Map 3. Site Plan 4. Fence Elevations 5. Moratorium Variance Statement 6. Conditional Use Permit Statement 7. Hillcrest Village Concept Plan 8. Hillcrest Village Moratorium Ordinance and Map 9. Gruber's August 12, 2003, Correspondence with Attachments -Pictures -Landscape Plan -Lease Agreement -Junior Achievement's Letter of Support -Gruber's Statement of Positive Impacts 10. Engineering Review 11. Hillcrest Village Moratorium Variance Resolution 12. Parking Lot Setback Variance Resolution 13. Conditional Use Permit Resolution Gruber's and Junior Achievement 10 October 20, 2003 Attachment 1 u o - ^ n Q Gruber's Power Equipment 1762 White Bear Avenue ^- o a ~ o ^ Q ~ ° ~ o N W E s i /~ // i L / ~ ~ a ;~ a m ~~~a Q o a? ~ aJ~ ~ _ _ . Q ~, r-, ~ o ,~ a a Larpenteur Avenue p^o ~^~~ ~o p ^ ^ O I•J.` i Location Map 11 ~ SCHOELL ~ MADSON, INC. ENpNEERS • SURVEYORS • PLANNERS LNG • ENVIRONMENTAL SERVICES - - 10580 WAYZATA BOUIEVARO, SURE 1 MINNETONk~„1 MN 55305 952-546-7601 FAX 952-546-9065 _ www.schodlmadsan.oom g~~ Wlf)I ~ ,..., Y y ~ ON ~- cws~eo -x- w ~'" IncV ~'' of O N I 1 - ~ N W E S n~ Attachment 2 Subdivision Map 12 Jvn~or A~..hie~Q rne~~ /110108®1BMCE MffdlfiY. Y/I\Y XXNN" YY--LLYY ~KR~CI1Fi ON %JC011.CgC/F~ YYJJXX YYILXY XXlI~XX ~IIA iaamae 0O°1° \1 \ ~\~ ~~~~ C~~C Ali ~~,~ ~r~ ~ 5~ ~~~ ~ r~be~5 NfONO S.~ S~~e p-G~ du-~e st~m~d SlZglo3 / N W E S „~~~ ~ .~ ~ ~~~ ~~~~ ~ c~°~~.. ~~ k~ ~~~ x° ~ ~.~~ ~~~~wa~ '.\ ~YNAMNI OUY416P ~ Nei q,~ce~ ~ ~,~ ~~~ q~~ .~ V;~ Jv~;ot' ~ ~~~~Q~emell+s ~Dt Site Plan Attachment 3 ~~ ~ ~~~ ~~,~ '`~ ~.~ ~ `v~~~~~~~ \ok '~.__ 5 e.~'- ,. me..N.,. 0 . 1w M~rw1w. 3 0- _~ ~j ~~~1 °~ ~ ~~ _. ~ _~~ i , ~, ~- .._ ~_ ~=' X20 ~;< ~. ~„ ~~ co~s~ ~~~~-- ~n ~.. "fl q n ~.. _ ~ ~.. .1 W N E Attachment 4 ~) ~ b~,,- ~~ ~~ ~~ ~~. '. r, ,, r ~ ~ ~ << , . t , ~ r~~, = _. j~ ~ ~ i3 ~ pi `$ n K F ~~ ~ y! ~1~ ~'t- a > ~.. - -crr I Y1 ~--~,1 ~q nets r ~--- __ .U F ~~ ~~: Fence Elevation s S 14 Attachment 5 DORSEY & WHITNEY LLP MINNEAPOLIS SUITE 1500 SOVTHERN CALiPORNIA ~+Tr~ SO SOUTH S1XTH STRBHT EwvssELs NEw YORK MINNEAPOLIS, MINNESOTA 55402-1498 TOxY~D wASH[NGTON, D. C. TELEPHONE: (612) 340-2600 PALO ALTO DENVHA GREAT PALLS LONDON Fex: (612) 340-2865 TORONTO www.dorseylaw.com SAN FRANCISCO HONG KONG ANCHORAGE AtISSOULA JORGENSEN PAMELA M nas n.IO[NES . NORTHERN v[RG[NIA Paralegal SALT LAKE c[TY (612) 340-8769 SHANGHAI PARGO FAX (612) 340-2644 vANCOwsa jorgensea. pamelaQdorseglaw. com December 20, 2002 VIA MESSENGER Shann Finwall Associate Planner City of Maplewood 1830 County Road B Maplewood, MN 55109 Re: Junior Achievement/Gruebers Dear Shann: Enclosed please find an Application for Variance from the moratorium for the Hillcrest Village Redevelopment Area. As you know, Junior Achievement of the Upper Midwest, Inc. ("JA") filed an application for subdivision that was rejected for reasons set forth in your letter dated December 4, 2002. It is our understanding that because of a moratorium on development in the Hillcrest Village Redevelopment Area, it is not possible to process the subdivision application without a variance from the moratorium. On behalf of JA, we are requesting such a variance. Will you please process the Application for Variance and let me know if there is any additional information. that you need. On the substantive side, we are sure that the JA request is not the type of "subdivision" which was contemplated by the moratorium. JA is not asking to subdivide a large parcel into smaller parcels or lots. There is no subdivision at all, merely a realignment of the boundary lines between the JA property and Gruebers Hardware property ("Gruebers"). There are currently two parcels: the JA property and the Gruebers property. If the variance is granted and the boundary alignment ("subdivision") approved, there will still be two parcels: The JA property and the Gruebers property. The only difference will be the realigned boundary -- and the fact that property which is currently tax-exempt will be part of the tax base. I am enclosing a check in the amount of $841.00 as well as 14 copies of a survey prepared by Schnell & Madson, Inc., which identifies the property to be realigned. Hopefully, it contains all of the details which you require. Moratorium Variance Statement 15 DORSEY & WHITNEY LLP Shann Finwall December 20, 2002 Page 2 If you have any questions, or if you need any additional information, please call. Thank you for your help. Very truly yours, 0~.~q~~- Pamela M. Jorgensen Paralegal Enclosures cc: Tim Greinert Greg Grueber 16 ~~ ~~ r~ jEqu~pment December 6, 2002 To: Whom it may concern Re: Conditional Use Permit Attachment 6~ Gruber's Power Equipment has been a faithful Maplewood based business for over twenty yeazs. Through those years our customer base and business has grown. As many of you on the council know and have probably seen our storage area has not given us adequate means to house our products in a safe and professional looking manner. As of right now we have anywhere from twelve to twenty four tractors stored outside our fence azea and building twenty-four hours a day seven days a week. This presents an uninviting retail image. With the limited space in our current yazd we are forced to do some assembly in our front pazking lot. Our trailer, which is used daily for pick-up and deliveries, has to be stored in the front of our building out in the open. Sanitation dumpsters are in the open. Our current situation reduces our already limited pazking, invites theft "which has been a problem", and presents an uninviting business appearance. These variables make it very difficult to run our business in a manner in which we see fit. Our current fence is approximately six feet in height. The equipment racked inside the fence can be seen from the street. Our planned fence is opaque and ten feet in height. Being that height, it would shelter all outside storage from the. publics view. The proposed area will almost triple the size of our current yard. With that space we would have enough room to take care of the problems described above. We will be leaving the oak trees planted on the south side of the property. Additional trees will be planted on the east side of the fence per our agreement with Junior Achievement. Aesthetically the azea will make dramatic improvements versus its current conditions. Conditional Use Permit Statement 1762 White [3ear Avenue • ivlapletivood. Minnesota ~~109 ~ Phone (6ti1} 770-7680 • Fas (6~1) 770-771 17- Gruber's Power Equipment is in need of additional space. The azea proposed would give us an adequate amount of space to fulfill our needs. Not only will it clean up our business and the view it presents from White Bear Ave we will be able to serve our customers and community better. Thank you for your attention to this matter. Sincerely ~~ ~:; '~ / ~' /: ~: l ~~~ Gruber's Power Equipment 18 CONCEPT REDEVELOPMENT PLAN o ttw• zoo• aoo• March 15, 2002 Commercial/Office Building Mixed-Use Building Residential Building J Future Commercial Building Indicates Number of Stories i i i i BLOCK WI ~ i ~ 12,900 SF Commercial ~ _ _ _ _ 16 Townhome Units 42 OEf-Street Surface Spaces i i i i W Z W Attachment 7 ~ ® ® ~ i i Q ~ i i 0: ~ O , ^ ~ i i BLOC S Ela & Elb C ~' Q O i i 49,400 F Commercial W W ~-_____J ~ ~ 36,400 F Office y i i 28 Apa ent Units m c i ~ 351 Of Street Surface Sp ce ~.L ' Z~ <~ W ~ :r ,~ ~ ~ ~~~_ _~~ i __ i r = ii~,~ ';~ i~ l i BLOCKS Eta & E2b ~ 3 y_~. ~ _ it 'i__y 13,700 SF Commerual ~ ~ ~ i ~ ]Ol Apartment Unics ~ , ~`_J ~ 57 Off-Street Surface Spaces l.- ` LARPENTEUR '~ IAVENUE ,r ,, BLOCK W2 i i i v~'; ~' ~ i BLOCK E3a i 1G,800 SF Commercial ~-----i ~ t, ~, % _ _____~ 21,700 SF Commercial 71 OfE Street Surface Spaces i i ~ i '~ t ~°~, rt %~` _ ~ ~ i 42 Apartment Units CALIFONN IA AV ~ i v'~~7J ~ BLOCKS W3a & W3b ~ i B e i i i BLOCK E3b 17,400 SF Commercial i i E38 ® '` ~ ~^ ~ i _ _ _ _ _ _ _ ~ 19,400 SF Commercial L_____I ..:.. ' 4 Single-Family Units , ~ r -~ BB i ~ 44 Apaztment Units 50 OEf-Street Surface Spaces ~ i ~ ® i ~ 71 Off-Street Surfacc Spaces ' ~ ®e ~ I IDAHO A V E i ~ 5°'',„ BLOCK W4 i i , r 38 Apattmcnc Units i i --------~ 16 Off-Street Surface Spac es ~ i i -; 1 0 W A A V E i ~ e ~ y, BLOCKS WSa & WSb ~ i I 16 Townhome Units 2Single-Family Units ~ ~----y ~ ' B E i ~ i ~ e i LOCR W6 H O i i ~ ~ Y T A V E 12 Townhome Units ~ ~ i ~ i ~ ', ~. Hname4 Gorse aal A6rnhunm, Inc. Caltborpe Associates i B8 ~ i BLOCKS E4a & E4b ~____________~ lOTownhomeUnits ~ i 2Single-Family Units i ® ~ ~ ~ 38 Apartment Units d ~ Y i Q ~ f ~ ~ i BLOCKS ESa & ESb i ~ "------"-- ~ 22 Townhome Units ~ 2 Single-Fatnily Units B8 i i ® ~ i ' ~ i BLOCKS E6a & Ebb ~ 22 Townhome Units ~ ~ I HILLCREST VILLAGE Smart Growth Twin Cities Metropolitan Cotmeil Ciry of Maplewood Ciry oC St. Paul 19 Attachment 3 ORDINANCE NO~ AN ORDINANCE FOR THE PURPOSE OF PROTECTING THE PLANNING PROCESS AND DEVELOPING BUILDING AND DESIGN STANDARDS FOR THE HILLCREST VILLAGE REDEVELOPMENT AREA The area under consideration (hereinafter "Hillcrest Village Redevelopment Area") includes land north of Larpenteur Avenue, east of White Bear Avenue, south of Ripley Avenue, and west of Hazel Street; also including properties on the west side of White Bear Avenue located north of Larpenteur Avenue and south of Frost Avenue (refer to Hillcrest Village Redevelopment Area map attached for exact location). The Maplewood City Council ordains: SECTION 1. PURPOSE 1.01 The City of Maplewood, in cooperation with the Metropolitan Council and the City of St. Paul, are can-ently conducting a smart growth initiative study that includes land use planning components for the Hillcrest Village Redevelopment Area. 1.02 The objective of the study is to design a land use concept for the Hillcrest Village Redevelopment Area. This in#ormation will help create a livable neighborhood where homes, jobs, and services are linked by walkable streets. 1.03 In addition to the• study, the city's zoning ordinance, zoning map, and comprehensive plan may need to be revised to reflect the following issues: - Land use - Building setbacks - Building height - Design standards for buildings - Pedestrian flow and safety - Parking - Streetscaping - Signage - Lighting - Landscaping - Housing density 1.04 There is a need for these studies to be conducted so that the city can adopt changes to the city's zoning ordinance, zoning map, comprehensive plan, and design standards for the development of the Hillcrest Village Redevelopment Area. 2U SECTION 2. REDEVELOPMENT STUDY; MORATORIUM 2.01 The study is authorized by the city. City staff shall coordinate this study with the Metropolitan Council, City of St. Paul, White Bear Avenue Business Association, hired consultants, property owners, interested citizens, and the city council. 2.02 Upon completion of the study, it shall be presented to the planning commission and community design review board commission for their review and recommendation to the city council. 2.03 A moratorium on development in the Hillcrest Village Redevelopment Area is adopted pending completion of the study and/or the adoption of any amendments to the city's zoning ordinance, zoning map, or comprehensive plan as deemed necessary as a result of the study. The city will not approve any subdivision or building permit for a new building during the moratorium period. The city may issue building permits for the expansion or remodeling of existing structures. SECTION 3. TERM 3.01 The term of ordinance shall be for one year or until such time as the city council adopts amendments to the city's zoning ordinance, zoning map, or comprehensive plan as deemed necessary as a result of the study. SECTION 4. VARIANCES 4.01 Variances from this ordinance may be granted by the city council based upon a determination that a proposed subdivision or development would be compatible with proposed land use and zoning, and that such proposals would keep with the spirit and intent of this ordinance. The procedures to be followed in applying for a variance from this ordinance shall be in accordance with state law on findings for variances and shall include the following: a. The applicant shall file a completed application form, together with required exhibits, to the Community Development Department. b. The application for a variance shall set forth special circumstances or conditions which the applicant alleges to exist, and shall demonstrate that the proposed subdivision or development is compatible with existing or proposed land use and zoning. c. The application shall be submitted to the planning commission for their review and recommendation to the city council. d. The city council may in its discretion set a public hearing prior to making a final determination on the requested variance. e. The city council may impose such restrictions upon the proposed subdivision or development as may be necessary to comply with the purpose and intent of this ordinance. 21 SECTION 5. EFFECTIVE DATE 5.01 This ordinance shall take effect after the city publishes it in the official newspaper. The Maplewood City Council approved this ordinance on October 28, 2002. Mayor Attest: City Clerk 22 City of Maplewood Larpenteur Avenue N Hilicrest Moratorium Area 23 Attachment 9 Equ~ipmen~t ~ J'`~~' ~"dtarr ~~- as > ~s:rStW~: »i'~5~;s&~wrr~+,€a, ~liinnesaxa 5S'~U9 ~f V~i'f''jpo e~ `f r, u, !~ .ca^n ~^•rrF, a:t,~nfFr.~ SFF^...a.,.s.: ~~a.i~ hi, ~~'l, ?:L?C; •r;4 a=S-'~D-?7?~l August 12, 2003 Shaun. Frnn~ll City of Maplewood Re: Proposed expansion After the planning commission hearing on Monday, July 7, 2003 Grubet's Power Equipment and Junior Achievement have taken these suggested steps by bath the planning commission and city staff. 1. Reduce the fence height from 10-foot 10-Indies tall to no more than lafeet at its highest point. 2. Extend the parking tat lease agreement be~lvueen Grubers Power Equipment and Junior Achievement to a or>e-year agreement versus a mor~rth-to-rnonth agreement. 3. Produce a descriptive landscaping plan. 4. A photograph showing the planned final appearance of the fence. Nate, tn~s shown on the picture are rmt the actual tree type or placerrrent being used. The photograph is only to show the appearance of ~ new fence versus the appearance of the old fence. Please see the landscape plan for tree and shn~b type and quantify. One other issue Hated was. the panting lot set bade variance. The curb and asphalt that separate the two property lines also serves a drainage purpose. That curb guides the water into the stone sewer at the soutt-west comer of the leased parking lat. Removal could potentially disrupt drainage, which functions near perfect right now. There is also a cost issue. To nerrxive and replace the ctutiing and asphalt would be very expensive. BY virtue of our lease agreemerrt: We (Grubet's Power Equipment) cun-ently own aril our responsible for maintaining that panting lat and feel that the set back should Hat be an issue. With that said both Gruber's Power Equipment and Junior Achievement have agreed if it takes cutting the curb, scraping and removing the asphalt, and relocating it 5#eet north in order to get the transaction approved then that is what we will do. It just seems a bit unr~sa~able for what it will accomplish. Enclosed with this letter are the fdlowing items. 1. Pictures that were taken of Gruber's Power Equipment and then rendered to help give a before and after image of the 2. A detailed landscape plan provided try Abrahamson Nurseries. 3. A revised lease agreemenrt. 4. A letter of support offered by Junior Achievement. 5. A list of positive impacts this transaction will have. Please call with arry questions or corxems regarrJing the above statements and or issues. and hopeful cooperation. 24 Gruber's Power Equipment 25 z6 ~o ~~ o~- ~°t f ~ .Y" A`Y ~;, '•~': i;~ ~ c_- ~,~~ '.~~, +aK Y~ _ ~r~ 27 c o~ !F r d~ ' i ,i ~ •: y ; r < , '~ `'~ ~ n~ i iI ~ r tt! w .- J 1f } .~ y! ' ~ l i yam, ~ ~ _ .' f ~,~~ '` 2 ~ ~ ~~ ' ~ ~~ '•, ~ 4 r F v J ,. 'p .i ~w ' u t ~ ~ ~ r' ~ t! - W _ f a ~~ y. ~ ~ -r r ~ ~ , ~ _ ~ ~., ~ ~r 1. ~ ~ ~zi t Y ~ f ` F ~ y t . vC - ~ ~.~ J- ~ f H p [ 'A c h *~ ~ '~ ~ Y~f4i ~1t ~ !,y ~ ~ ~. a ~ ~• }r ~ ~{~ ^,~ Nj 1 ..1~t'. .,. Ry, ~ ~~ ~~~~ .~ ; ~..~ ~,'::3 , ~~ 4' F j ri . • ~ s ] .. F P.. n I ~+-; ~ '"'" ~{ i ti~' t ~ i s: ~ ~ ! :4 ~ i ~ 4 f l j.. ~~ ^ ' `~~~w !'~ k fi a~ ` F.S ' 9 y ~r~ ~ ~7 ~ ^ ~/ `"ti ~ ~~~ . ~ '} , +i*' M rt ~ - '._. ~ ~ `.i6 fi 9( .3 ~` -~r ~ . ,~ ., a r ~ ~~j.: ~ ~~w:~ ~ L7 i' ~ ~"l J "~ 7 • "~,~ z ~t 7~} '~ # j a ~ ' ,., ~ - ~ ~~ o t ~~D f~~ ~ I zs 29 ~t~oPQ~-o S ; ~~ .... .:':•j,2'Yly~µ:; J,,.I!hmv V2 ~~r_.:e!~v!.Q~ijF~"~o'~3y,'?fl_i~~ m J`^.r~:~. .P~!'~'?.y.; ?°MMP.'!~~ -~:C'-, u h pt i :~ r i F~^ ~WB~tl Iy .~ ~N"~ w ~• 30 ~ D ~C'A~: P ~ ~--N GRUBER HARDI~ARE INC. ~ ~ i f I - ~~ ~ ,, _ - e ~-- s....... 95 ~ ~~. .~9 ~ ~ ', ~ 950.® 50.a7 eoT. WAt1.( ~~ ~'~ ~~, ~^ UfNi' raioo » ;;uttEtt g52.33G 5tT 1 953.57T ~ ~`~~ 954.20TC ~ 95i. 7G 952.14TC,_ 9$4.20TC .-.93101 ;.__, FEn~ 952.4_ ... 52.93~i,~.A,c~j,,,a,g5, 7 C ~ 9 3.17 E 53`86 t ` 50'62 - ~ _ 1 _ f .CONC. '~YALK, 5: _ _ ~ 957.9 ( 'e) ' i 6~AS~- ,. ' _ ~\ ~ f ~ ~ ;~. \ / sH ,, . ` l ~ I ~- ^ 1 ~ ~ ~ ~ ~ I EXIST. @U1LD1tdG ~ f ,~ 1762 MMITE BEAR AVE. ~ TOP ""uc °) ~ ~' ~~~ ~ - ggg ~ ~, . ~ 9 ~"~ ~. ~ .~ c j ` ~ p q /~ • / ~{ ~~f ~~ . ~~ ~,\ X ' • ~ ,;~` ~ ~, 953. a 1 ~ .' ~ i ~ ~ x952.53 ~(\ TV f t~ t ~ 52.19 ~ - 1 / f ~~• ' ~/ ~, ~. ~ , ~ ~ ~ f ~/ ,, ~ i ~ ~ ~ ~ ~~ ~i 31 ~ ~' ~C ~-,°~ ognpn cn~ ABRAHAMSON NURSERIES 20021 St. Croix Tr. N. 2100 Tower Drive Scandia, MN 55073 Stillwater, MN 55082 433-2431 439-2i 48 Submitted To: GRUBER HARDWARE Date: 8-7-03 (Street: 1762 WHITE BEAR AVE. (Home Phone: /'~'a.. [~L~L- 7'_. wAAr11 r•\w//'1 /'\P'\ wA\1 filly, JIQ IC, Lill. IVt/'tr LLVVVVU, IYII• wl...a. nl...,.. ~. 7~n ~re\n VYVIn r11V11C. ! ! V-! VVV _ !a Prnnnco horohv to fl Irnich malarial anri lahnr _ rmm~lata in arrnrrianrc wish anor•~ratinnc halnw fnr he sum of: $5 178 20 Payment to be made as fo/lows: In full upon completion. Deduct 3°k if paid by cash or check within 10 days All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any aReration or devia- tion from specifications below invoh~ing extra costs witi be exerted only upon written orders, and w~ become an extra drarge over and above the esti- mate. All agreements contingent upon strikes, acciderds or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance. AUTHORIZED Note: This proposal may be withdrawn by us if 31GNATURE: not accepted within 30 days a) Any person or company supplying labor or materials fior this improvement to your property may file a lien against your property if that person or company is not paid for the contributions. b) Under Minnesota law, you have the right to pay persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price, or withhold the amounts due them from us until 120 days after comple- tion of the improvement unless we give you a lien waiver signed by persons who supplied any labor or materials for the improvement and who gave you timely notice. We are pleased to submit the followin4 estimate for: Qn'~ ~ DESCRIPTION SIZE 16 ECHNEY ARBORVITAE 3' 12 MUR MAPLE #3 24 RED TWIG DOGWOOD #5 200 L.F. COBRA EDGER 26 ON RIVER ROCK 1000 S. F. SOD REMOVAL `. ~uniar Achievement July 25, 2003 1VIr. Greg Gruber Gruber's Power Equipment 1726 White Bear Avenue North Maplewood, MN 55109 Deaz Greg:. Junior Achievement of The Upper Midwest, Inc. 1800 White Bear Avenue North Maplewood. MN 55109 651-255-0055 Fax:651-255-0460 E-Mail: administratorC~'jamn.org Website_ www.jaum.org Based on our conversations, I am pleased to propose the following updated arrangement for Gruber's use of the Junior Achievement parking lot for eustamer parking. ^ Junior Achievement agrees to allow Gruber's Power Equipment to utilize the White Bear Avenue pazking space (46 spaces) outlined on the attached drawing under a 12-month lease agreement. ^ Gruber's will pay Junior Achievement an annualized rate of $2,400 for the exclusive use of the outlined pazking area. Junior Achievement will invoice Gruber's in the amoLtnt of $200.00 on a monthly basis, with payment for each month due no later than the final date of the previous calendaz month (For example, November 2003 payment would be due no later than October 31, 2003). ^ Gruber's Power Equipment shall be responsible for liability and maintenance of the leased parking azea and agrees to provide Junior Achievement with a certificate of insurance naming Junior Achievement as a covered party in the event of an accident or injury to a Gruber's customer while using this property. o This agreement will be renewable annually upon agreement by both Gruber's and Junior Achievement. Please sign both copies and retain pne copy to me and retain one for your files. l~ T n President Enc. Parking site map 33 ~ ~~~~ Gruber's Power Equipment ~' ~ ~ ~~ ~f~iGC e~ Date _. • i:'~ S ,z, t •. • . • +. ~` ~ ~ .. ~i ,,. ~. .. r ~ ••;. N W E S Leased Parking 34 nlor Achieveme~.t® July 25, 2003 Mr. Greg Gruber Gruber's Power Equipment 1726 White Bear Avenue North Maplewood, MN 55109 Dear Greg: Junior Achievement of The Upper Midwest, Inc. 1800 White Bear Avenue North Maplewood, MN 55109 651-255-0055 Fax:651-255-0460 E-Mail: administratorC~jamn.org Website: www.jaum.org As a Maplewood business resident and a White Bear Avenue neighbor to Gruber's Power Equipment, I'd like to pass on Junior Achievement's appreciation for your efforts to not only improve your business, but to help make the area cleaner and safer for all residents. As you know, Junior Achievement's mission is to help young people understand the free enterprise system and to become successful citizens in their community. A key feature of Junior Achievement's program is the 15,000 students, teachers and volunteers that visit our White Bear Avenue facility each year and the safety of these guests is our number one priority. It is our belief that the changes you are proposing will make the visit of our guests more enjoyable and safe through an improved exterior appearance, better control of traffic through the parking area where students and guests board buses, etc., and by moving cargo truck loading off of White Bear Avenue which will improve traffic flow and line of sight for autos entering and leaving the Junior Achievement parking lot. We feel that Gruber Power Equipment is the type of family-owned business that Maplewood is built on. and strongly endorse the improvements you are proposing to make both Gruber's and Maplewood a better place to live and do business. Please let me know how Junior Achievement can continue to support your efforts. Sincerel i T x~~nert President Let Their Success ~e Your Irxpiration!Y 35 ~~'~ ~~f ~~Egv~pmen! vr,;:, ^.:_accr !>r,~.Ner c~;: sp~~e~.~.Spec;:a~:;st~ Here is a list of positive impacts completing this transaction will have on the city, the Maplewood community, and us. 1. Remove tractors located in front of Gruber's Power Equipment. 2. Remove dumpster in front of Gruber's Power Equipment. 3. Improve curb appeal from White Bear Avenue. 4. Take loading and unloading off of White Bear Ave and put it in a non- congested lightly traveled parking lot. 5. Replace a fence that is aged, warped, missing pieces and vandalized with graffiti. 6. Reduce theft and vandalism. 7. Increased revenue for the city by putting a piece of property that is offthe tax table back on it. 8. New fence will cover racking and equipment that current fence does not. 9. Improved landscaping. 1 Q. Will allow Gruber's Power Equipment to run a more professional and efficient. business_ 11. Will allow Gruber's Power Equipment to make other improvements. Cleaning up the front of the building would be a priority once we aze capable of moving the tractors and dumpster to the proposed locations. 12. Increased pazking. These are twelve items that improve things for everybody, not Just Gruber's Power Equipment. 36 Attachment 10 Engineering Review PROJECT: Gruber's Power Equipment PROJECT NO: CHECKED BY: Erin Schacht and Chris Cavett, Maplewood Engineering Department DATE: June 27, 2003 Summary: Gruber's Power Equipment is planning on expanding their parking area. They are located near the corner of White Bear Ave. and North Saint Paul Road. GRADING AND DRAINAGE PLAN The following comments to the Gruber's Power Equipment grading plan shat! be addressed: Specific comments and conditions: 1) Storm water from the parking lot must be treated before it enters the existing catch basins to the north. Stormceptors, V2B1's or any other storm water BMP's (Best Management Practices) are acceptable for treating storm water runoff. Provide treatment calculations for the selected BMP. Refer to the metropolitan council web site for more information on effective storm water BMPs: The Urban Small Sites Best Management Practice (BMP) Manual provides information on tools and techniques to assist in guiding development and redevelopment. The manual includes detailed information an 40 BMPs that are aimed at managing stormwater pollution for small urban sites: http://www. metrocouncil. orQ/environment/Watershed/bmp/manual. htm 2} The rate of flow to the existing storm sewer must be controlled and not be greater than the existing conditions. Holding pipes or a pond may be used for rate control. Drainage calculations must be provided. 3) Before the city issues a utility permit, the applicant shall complete a maintenance agreement for cleaning and maintenance of the BMPs. The maintenance agreement will be filed as a covenant on the property. A draft of a maintenance agreement is attached. 37 Engineering Review Attachment 11 HILLCREST VILLAGE MORATORIUM VARIANCE RESOLUTION WHEREAS, Gruber's Power Equipment and Junior Achievement have applied for a variance from the Hillcrest Village development and subdivision moratorium ordinance in order to subdivide .258 acres of land from Junior Achievement's property at 1800 White Bear Avenue to combine with Gruber's property at 1762 White Bear Avenue. The legal description for the .258 acres of land is: Parts of Lots 6, 9, and 10, Block 1, Meister's Highlands, According to the Recorded Plat thereof, Ramsey County, Minnesota. WHEREAS, Ordinance No. 834 of the city code establishes a development and subdivision moratorium for the Hillcrest area which includes land located north of Larpenteur Avenue, east of White Bear Avenue, south of Ripley Avenue, and west of Hazel Street, as well as properties on the west side of White Bear Avenue located north of Larpenteur Avenue and south of Frost Avenue. WHEREAS, Gruber's is proposing to expand their exterior storage area into the newly subdivided land. WHEREAS, the subdivision of land requires a variance from the moratorium ordinance. WHEREAS, the history of this variance is as follows: The city council held a public hearing on October 13, 2003. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The city council gave everyone at the hearing an opportunity to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. The city council tabled the request to allow city staff time to prepare conditions of approval. The city council held a second hearing on October 27, 2003. NOW, THEREFORE, BE IT RESOLVED that the city council approves the Hillcrest Village moratorium variance as described above. This variance is because: The city has no adopted timeline for the Hillcrest Village redevelopment plan at this time. 2. The city has no adopted land use and zoning for the Hillcrest Village redevelopment plat at this time. 3. Gruber's is a longstanding business within the city. 4. Gruber's acknowledges that the minor subdivision and subsequent use of the land for exterior storage is not compatible with the proposed land use and zoning, rather a necessity for their growing business at this time. 38 5. Improvements proposed with the minor subdivision and exterior storage expansion will include screening of all exterior storage, landscaping of the site, parking lot improvements, and loading and unloading access improvements. These will improve the aesthetics and safety of the site for Gruber's customers and the city as a whole. The Maplewood City Council adopted this resolution on October 27, 2003. 39 Attachment 12 PARKING LOT SETBACK VARIANCE RESOLUTION WHEREAS, Junior Achievement applied fora 5-foot parking lot setback variance. WHEREAS, this variance applies to 1800 White Bear Avenue. The legal description is: Meister's Highlands, Ramsey County, Minnesota, Subject to Easements and Vacated Van Dyke Street Accruing and Ex. N 201.4 Feet of the East 137 Feet and Vacated Van Dyke Street Adjacent Accruing the Following Tract: Lots 1 through 6 and 9 through 14, Block 1. WHEREAS, Section 44-20(c)(5) of the city's ordinances requires a parking lot to maintain a 5-foot setback from a side property line. WHEREAS, Junior Achievement proposes to subdivide .258 acres of land and sell it to the adjacent property, Gruber's Power Equipment at 1762 White Bear Avenue. WHEREAS, the new lot line will be placed right up to Junior Achievement's parking lot, rather than the required 5-foot setback. WHEREAS, the history of this variance is as follows: 1. On September 15, 2003, the planning commission recommended that the city council approve this variance. 2. The city council held a public hearing on October 13, 2003. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The city council gave everyone at the hearing an opportunity to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. The city council tabled the request to allow city staff time to prepare conditions of approval. 3. The city council held a second hearing on October 27, 2003. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described variance for the following reasons: The portion of Junior Achievement's parking lot requiring a 5-foot setback variance will be leased and maintained by Gruber's, the adjacent property owner. 2. Gruber's lease of the parking lot will ensure safety for Gruber's customers and employees by allowing them adequate off-street parking. The Maplewood City Council adopted this resolution on October 27, 2003. 40 Attachment 13 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Gruber's Power Equipment applied for a conditional use permit for exterior storage for their business. WHEREAS, this permit applies to property located at 1762 White Bear Avenue, Maplewood, Minnesota. WHEREAS, the legal description is Lots 9 and 10, Block 1, Meister's Highlands. WHEREAS, the history of this conditional use permit is as follows: 1. On September 15, 2003, the planning commission recommended that the city council approve this conditional use permit. 2. The city council held a public hearing on October 13, 2003. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The city council gave everyone at the hearing an opportunity to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. The city council tabled the request to allow city staff time to prepare conditions of approval. 3. The city council held a second hearing on October 27, 2003. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above-described conditional use permit based on the building and site plans. The city approved this permit because: 1. The use would not depreciate property values. 2. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 3. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 4. The use would not create excessive additional costs for public facilities or services. 5. The use would cause minimal adverse environmental effects. 41 Approval of the conditional use permit is subject to the following conditions: This permit shall end on October 27, 2008. 2. Proof of the existence of a parking lot lease agreement between Gruber's and Junior Achievement, or subsequent owners of 1800 White Bear Avenue, and yearly thereafter. The parking lot lease agreement language must be submitted to city staff prior to issuance of a fence permit and yearly thereafter, and must cover the following: a. Junior Achievement allows Gruber's the use of 46 parking spaces within Junior Achievement's parking lot, adjacent Gruber's business. b. The parking lot lease agreement must renew yearly; proof of such yearly lease renewal must be submitted to city staff for verification. c. Cancellation of the lease by Junior Achievement must allow Gruber's six months to cease the use of the 46 parking spaces. d. Because Gruber's conditional use permit is directly tied to the use of the 46 above-mentioned parking spaces, Gruber's conditional use permit for exterior storage will become null and void in the event that they do not have a lease agreement for the use of the 46 parking spaces, unless alternative parking arrangements can be made, as approved by the city, or the city approves a special agreement with Gruber's to allow for reduced parking. 3. All exterior storage must be screened by a 10-foot-high screening fence. 4. There shall be no loading or unloading of tractors, equipment, or inventory from White Bear Avenue. All loading and unloading must be accomplished on the north or east side of Gruber's exterior storage area, as allowed within the required access easement between Junior Achievement and Gruber's. 5. There shall be no noise-making business activity conducted in the lot, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., Monday through Saturday, or all day Sunday as required by code. 6. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 7. The conditional use permit shall be reviewed by the city council in one year. The Maplewood City Council adopted this resolution on October 27, 2003. 42 Agenda #K1 MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: Tax-Increment Financing Development Agreement PROJECT Van Dyke Village Town Houses LOCATION: Van Dyke Street, north of County Road B APPLICANT: Bruce Mogren DATE: October 20, 2003 INTRODUCTION The applicant is requesting that the city council approve the final development agreement for the tax-increment financing (TIF) for the Van Dyke Village town house development. This project will be on the west side of Van Dyke Street, north of County Road B. (See the maps on pages four through six.) The applicant is proposing to develop 20 units of town houses with 15 units of affordable or work force housing on a 3.6-acre site. (See the proposed site plan on page six.) The applicant is requesting that the city approve the use of 94 percent of the TIF for up to 26 years. In return for this financing, the developer would keep the rents of at least 15 of the units affordable for low and moderate-income persons for work force housing. (Please see the financing narrative on pages seven and eight.) BACKGROUND On April 28, 2003, the city council approved a conditional use permit (CUP) for a planned unit development (PUD) fora 20-unit town house development for Mr. Mogren. On May 12, 2003, the city council approved the TIF plan for the Van Dyke Village development. DISCUSSION Tax-increment Financing Tax-increment financing uses the increase in taxes from a development to finance projects with a public purpose. Tax increment is the difference in taxes between the current amount and the amount after a project is completed. The developer is requesting 94 percent of the first 26 years of tax- increment from this project. The financial consultant estimates that the gross tax-increment from this project would be about $30,000 each year. The actual amount would vary because actual future- year tax rates and tax capacities will vary. Tax increment money would normally go to the various taxing jurisdictions. The largest recipients would be the city, county and school district. The following chart shows the taxes from this project that each governmental unit would receive if the developer built this project without TIF. Unit of Government Tax Impact (2003 Rate and Values City of Maplewood $10,205 Ramsey County $15,360 I . S. D. #622 $ 7, 074 Others None TOTAL $32,639 The applicant had an analysis of the proposed project financing and the amount of TIF assistance the developer would receive. His analysis verified that keeping the rents affordable has a cost of about $60,000 per year. As proposed, the TIF assistance will help cover about one-half of the difference in rents for the affordable units. Development Agreement The proposed development agreement will be the contract between the city and the developer for the TIF for this project. This agreement outlines all the responsibilities of the city and the developer for the use of the TIF in the project. RECOMMENDATION Authorize the city and developer to execute the development agreement starting on page nine for the Van Dyke Village town house development on Van Dyke Street. This agreement shall provide a tax increment note in the principal amount not to exceed $510,000 with an interest rate of 4.75 percent for the Van Dyke Street Homes Limited Partnership for the Van Dyke Ullage town houses on Van Dyke Street. 2 REFERENCE Past Actions on other Housing Financing 1982: Council gave concept approval to using tax-increment financing to help with the development of a seniors housing project. This project would have used about $150,000 of tax-increment funds for each of two senior housing developments (Hazel Ridge and Bennington Woods). The developer abandoned the program. 1-14-85: The council gave preliminary approval for $5.8 million of tax-exempt financing for up to 100 units for the Hazel Ridge Seniors Residence at 2696 Hazelwood Avenue. 11-25-85: The council gave preliminary approval for $6.5 million of tax-exempt financing for the 116-unit Harmony School (Casey Lake) Seniors Residence (County Road C and White Bear Avenue). This was subject to construction beginning within one year. (The developer never built this project.) 1987-88: The council approved $2,448,100 of tax-exempt housing revenue bonds for the 60 unit Cottages of Maplewood ('Village on Woodlynn) project. The council also approved $275,000 of tax-increment financing. 1988: The city received a federal grant (CDBG) of $252,500 for the ~Ilage on Woodlynn. The developer used this money toward the purchase of the land. 1991: The city council approved tax-exempt and tax-increment financing for the Carefree Cottages of Maplewood (Phases I and II). In 1993, the council asked the county to approve aloes-interest loan for this project. The county approved the loan. 2003: The city council approved atax-increment financing request for the Van Dyke Village town houses on Van Dyke Street and for the Sibley Cove Apartments on County Road D. Income Limits The income limits for the work force housing residents in this development are: 1. Athree-person household, at the 50 percent median income level, will have an annual income of about $34,500 per year. 2. Athree-person household, at the 60 percent median income level, will have an annual income of about $41,000 per year. The city and county consider the two types of households listed above as examples of moderate-income or work force households. kr/p:Sec 11Nan Dyke village TIF 2.mem Attachments 1. Location Map 2. Property lane2oning Map 3. Site Plan 4. Financing Narrative 5. Proposed Development Agreement 3 Attachment 1 ~ ~ ~ o AVE ~ g ® ~ 3 ~ O l~~ Z ~ W N ~ W D ~ ~ EDGEHILL RD. ~, ~ DEMONT ~ AVE m . BROOKS AVE BROOKS ~ . i ~' ~ SEX TANT AVE . AVE. z ~ ~ ~ A l ~ o ~ ar c ~ o ~ P >- GERVAIS ~ ~ ~ ~ ~ v GRANDVIEW AVE. z Y VIKING DR. SHERREN AVE. Knuc H d Luke ~~ AVE. ~ AV E. ~ ~ LARK ~ LAURIE RD. z~r°Od~ LAURIE RD. ~ ~ ~ SAND URST AVE. B ~ ~ Z c~ Y CO. RD. ~~ m ~~ Ate- ° BURKE ® o ~ ~R IDGE AVE. 3 do-n Glynn MIT AVE. W ^~ Q.O. Gate '~ ~-~- HARRIS AVE. AN AV ROSEWOOD AVE. D CT. W ~~~TH CASTLE AVE. COPE AVE. ~~E' ~,'~- J ~ Sri ~ LAURIE RD. W ~ ~ ~ J w U ~ U ~ B = j Z Q z ~` PROPOSED TIF DISTRICT ~- ~ - ~~ ~Y Hai J W I. ~ - AVE S. RAMSEY COUNTY ~ ~ ~ ~ P O~J N aRN cRO uUNDS ~ a --- ~ ~~ E. z ~ ~ v ~ ~ ~ SU ~R AVE. 0 ~' o ° ~ z - ' `. ~ ~G Wakefield.'' Z o , Lck ~ ~ m , e .~ . ~ .. -~ H ~O. HOLLOWAY ALDR-CH . GOLF ~ ® COURSE Jv ~' ~ Q ARENA ~ G ~ ~ ~. ~ ~ a ooarlcn ~ RIPLEY AVE. i ~ RI PU ~ m ~ ~ ~ KINGSTON _ n AVE. LOCATION MAP 4 Att~lrhm t Z ~~~ ' ~ y~ 1 1 (6) ~ , ' ~) N ~ l.9Taw. ~~ ,~~ 8 7 5 5 4 3 2 I~ j15 14 I I ' Z ~Gj ~ p3 \y . G'- - - - - _ Vp,CATEC- ,pac. t82 f Q ~ `-( ~ l8 19 20 21 I r ...1 Z ~ .~ , ' ~ ~ 24 25 26 27 i ~ I ~ 22 ! 1 •' ~ "\ % ~ tom- f47.39'~- Z 1 p (q0 . 4 y~ 1..19,a.c. ~ . ~_` • ~ .m o3 CZZ~ ICz3~ ~a3 ~( ~ p ~ •a ~ ~ - i ~S~ ~ 8 I.I ~ N ~ .~ 1 _ ' W ~ ~ ~ F" - - - - - - - s-r- %F ~ X11 ~ i _?~ ~ - Doff 4!800 a ~ ~Z) i ; ~ ~ 4z 2251 ~ •;~ - =,r - - - - I g - - . ~ ~ . „'~' 2 N. " ~,,~ a Cup poi _ ~ //i ~ \ C5~) . 04~ d . '^ 226 C~•7) ~ Q22j .' ' ~ _ ~ r ~•• < TE2250-J~~ - I --~~'' I '. 'B ._ _ LARK I6117tRl11S1 (I) 26 rz~25 (+~23 ~S~ ~ r 22 I 1 u7-\'! (~ ~ ~ zo I 2 I` ~~~~ 3t ~ ~ ~8~ _ _ I Ir 19 LAURIE ~ 9.. I olt ~ • -(IO) 131' 9 ~ ~ r 17 ~--r'~-------- -~it) ~__- -.,-~ ~ I6. - ~~ ~ ~ - Y ~~ 2194 Z ~,~ _.~,s~, _~' Q h IZI S r T r ~- v--' 360 _ ~- z34.!;3S `~i~ '~ y, 3 ~ SANDHU RST ~"" ~~~8' ~~' x(13)4 . ~S ~ '^ h~42~ 1 ~ n i3a. 218_2 to as ~ p - is ~ ~ ZI ,S , I ~ o$o ~43,K ~ j s ~(3rej ~ 40 ~ ~~ ;, 30 ~ Q. 2P n iN ~ ~(1 ZOO ~ , 30 30 ~ ~T I I `! ~ 3~QJ~ _ 74 a/ I ~ _ ^T' ~ y-- I` ~l ~Doa 0 ae [L AGA ~ u I ~ 0 90 •F 1 m 13O 'r' '^ 34,08 ~ X75.5 ~ 90 4.59' I Zo 7a /ol 48. - -COUNTY ROAD B - _ .. _ . PROPERTY LINE I ZONING MAP 5 4 N Attachment 3" ' .4~2C 3A~ Al]L~m - ~ - ~~ - _~ ~~ ~~ ~.. G .O~Q .OSJ O.G .O-.9 .05fl A-,G A. A-. .O-dt .hM ~l ~ ~ n Q •~ 9 O I ~y, ~ . ~ i~~ _ as s rri llNfl 9 ~~ ~ ~ ~„ ~----- M ~ -- -- and aimed, F~~~.., ~a~1i4~7 - - - - 'and 1S~!(IHQN'dS - - - - - - - SITE PLAN 6 N Attachment 4 CITY OF MAPLEWOOD NARRATIVE ATTACHMENT TO APPLICATION FOR TAX INCREMENT FINANCING 1. Project Name: Address: Project Owner: Telephone #: Contact: Van Dyke Village Van Dyke Street, approximately one block north of County Road B, Maplewood Van Dyke Street Homes, Limited Partnership (651) 777-3600 Bruce Mogren 2. Present Ownership of the Site: The project site is currently owned by the City of Maplewood. The Applicant has an agreement with the City of Maplewood for the acquisition of the project site. 3. Project Description: The Project being proposed is comprised of twenty townhome- style living units in four buildings. Each unit will have an attached garage and there will be adequate surface parking. The project will contain 8 one-story, two-bedroom units, and 12 two-story, three-bedroom units. According to guidelines established by the MHFA, 75% of the units will be rent-restricted. Amenities will include a playground. 4. Estimated Sources of Financing MFHA First Mortgage (sized w/o TIF) $916,949 MHFA FFCC Loan $418,418 Tax Credit Investor Equity $1,522,967 Ramsey County HRA $300,000 Financing Gaa $768.411 Total Project Cost $3,926,745 5. Necessity for use of tax increment financing for project: The applicant has several reasons for applying for tax increment assistance. First, the total needed infrastructure costs include: Soils corrections (replacement) $190,000 Earthwork (excavation) 168,600 Landscaping 51,804 Paving and Street Patching 40,200 Sidewalks 17,213 Utilities 57,105 Playground and Benches 22,725 Total Infrastructure $547,647 These costs include removal and replacement of some of the existing soil so that it will bear the load of structures. These infrastructure and beautification costs also have long-term benefit to the City and the neighbors. These costs are more than the project can finance. Second, due to restrictions on the City's ownership and use of the project site (as tax forfeited land), the site can cun'ently only be used for a workforce housing project. The reduction in rents from market rate to rents restricted at a level based on 50% of area median income significantly reduces the mortgage loan funding available. One estimate is that making this project affordable versus market rate ($.73 / sf rents versus $1.00 / sf rents) cost approximately $950,000 in funding. But this is the margin between rents that are affordable to the city workforce and those that are not. The applicant has done its best to fill that gap with other sources (MHFA, and Ramsey County HRA) before applying for tax increment assistance. If this project can't proceed, those other sources of funding would be lost, and it would be reasonable to assume that any alternative workforce housing project would have even a greater funding gap. Third, the MHFA's award of Section 42 tax credits will be forfeited if tax increment assistance is not received. This is one more reason the project cannot be built without tax increment assistance. Finally, the reduction in project size from the originally proposed 30 units to 20 units had the effect of eliminating $60,000 in committed funding from the Ramsey County HRA while increasing the average construction costs. This had the effect of widening the financing gap. For these reasons tax increment assistance is justified on this Project and it is accurate to say that the project can't be built without tax increment assistance. 6. Amount and structure of tax increment financing requested: The Applicant is proposing the creation of a Housing TIF District and pay-as-you go tax increment financing equal to approximately 90% of the projected tax increment, for the maximum term of the TIF District (approximately 25 years). It is anticipated that this will take the form of apay-as-you-go note with a 6.50% interest rate. It is anticipated that this TIF will be pledged to the first mortgage lender to support an increased mortgage amount. Although the City's consultants will perform an estimate of the TIF available, based on the attached TIF Mortgage sizing, our estimate is that such a pledge of TIF will result in increased mortgage loan proceeds of approximately $360,340 being available for project costs. Thus TIF would cover about one-half of the $768,411 financing gap shown above. The remainder of the gap, should TIF financing be available, would be covered by a deferral of fees owed to the project developer. 2016060v2 Attachment 5 DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF MAPLEWOOD, MINNESOTA AND VAN DYKE STREET HOMES, LIMITED PARTNERSHIP October 20, 2003 This document drafted by: BRIGGS AND MORGAN Professional Association 2200 First National Bank Building St. Paul, Minnesota 55101 1545694v4 TABLE OF CONTENTS Page ARTICLE I DEFINITIONS ...............................................................................................6 Section 1.1 Definitions ....................................................................................... ..6 ARTICLE II REPRESENTATIONS AND WARRANTIES ................................................ ..8 Section 2.1 Representations and Warranties of the City .................................... ..8 Section 2.2 Representations and Warranties of the Developer .......................... ..8 ARTICLE III UNDERTAKINGS BY DEVELOPER AND CITY .......................................... 10 Section 3.1 Land Acquisition and Site Improvements ......................................... 10 Section 3.2 Reimbursement: Tax Increment Revenue Note ............................... 10 Section 3.3 Compliance with Low and Moderate Income Requirements............ 11 ARTICLE IV EVENTS OF DEFAULT .............................................................................. 13 Section 4.1 Events of Default Defined ................................................................ 13 Section 4.2 Remedies on Default ....................................................................... 13 Section 4.3 No Remedy Exclusive ..................................................................... 14 Section 4.4 No Implied Waiver ........................................................................... 14 Section 4.5 Agreement to Pay Attorney's Fees and Expenses ........................... 14 Section 4.6 Indemnification of City ..................................................................... 14 ARTICLE V DEVELOPER' OPTION TO TERMINATE AGREEMENT ............................ 16 Section 5.1 The Developer's Option to Terminate .............................................. 16 Section 5.2 Action to Terminate ......................................................................... 16 Section 5.3 Additional Right to Terminate .......................................................... 16 Section 5.4 Effect of Termination ....................................................................... 16 ARTICLE VI ADDITIONAL PROVISIONS ....................................................................... 17 Section 6.1 Restrictions on Use ......................................................................... 17 Section 6.2 Conflicts of Interest .......................................................................... 17 Section 6.3 Titles of Articles and Sections .......................................................... 17 Section 6.4 Notices and Demands ..................................................................... 17 Section 6.5 Counterparts ................................................................................... 17 Section 6.6 Law Goveming ................................................................................ 18 Section 6.7 Expiration ........................................................................................ 18 Section 6.8 Provisions Surviving Rescission or Expiration ................................. 18 Section 6.9 Assignment ..................................................................................... 18 EXHIBIT A LEGAL DESCRIPTION OF DEVELOPMENT PROPERTY .................................. A-1 EXHIBIT B FORM OF TAX INCREMENT NOTE ................................................................... B-1 EXHIBIT C SITE IMPROVEMENTS .......................................................................................C-1 EXHIBIT D COMPLIANCE CERTIFICATE ............................................................................. D-1 10 1545694x4 11 DEVELOPMENT AGREEMENT THIS AGREEMENT, made as of the day of October, 2003, by and between the City of Maplewood, Minnesota (the "City"), a municipal corporation organized and existing under the laws of the State of Minnesota and Van Dyke Street Homes, Limited Partnership, a Minnesota limited partnership (the "Developer"), WITNESSETH: WHEREAS, pursuant to Minnesota Statutes, Section 469.124 through 469.134, the City has formed Municipal Development District No. 1 (the "Development District") and has adopted a development program therefore (the "Development Program"); and WHEREAS, pursuant to the provisions of Minnesota Statutes, Section 469.174 through 469.179, as amended, (hereinafter the "Tax Increment Act"), the City has created, within the Development District, Housing District No. 1-7 (the "Tax Increment District") and adopted a tax increment financing plan, dated May 12, 2003, (the "Tax Increment Plan") therefore which provides for the use of tax increment financing in connection with certain development within the Development District; and WHEREAS, in order to achieve the objectives of the Development Program and particularly to make the land in the Development District available for development by private enterprise in conformance with the Development Program, the City has determined to assist the Developer with the financing of certain costs of a Project (as hereinafter defined) to be constructed within the Tax Increment District as more particularly set forth in this Agreement; and WHEREAS, the City believes that the development and construction of the Project, and fulfillment of this Agreement are vital and are in the best interests of the City, the health, safety, morals and welfare of residents of the City, and in accordance with the public purpose and provisions of the applicable state and local laws and requirements under which the Project has been undertaken and is being assisted. NOW, THEREFORE, in consideration of the premises and the mutual obligations of the parties hereto, each of them does hereby covenant and agree with the other as follows: 1545694v4 3 11 ARTICLE I DEFINITIONS Section 1.1 Definitions. All capitalized terms used and not otherwise defined herein shall have the following meanings unless a different meaning clearly appears from the context: Agreement means this Agreement, as the same may be from time to time modified, amended or supplemented; Business Day means any day except a Saturday, Sunday or a legal holiday or a day on which banking institutions in the City are authorized by law or executive order to close; City means the City of Maplewood, Minnesota; Compliance Certificate means the Compliance Certificate in substantially the form attached hereto as Exhibit D; County means Ramsey County, Minnesota; Developer means Van Dyke Street Homes, Limited Partnership, its successors and assigns; Development District means the real property described in the Development Program; Development Program means the development program approved in connection with the Development District; Development Property means the real property legally described in Exhibit A attached to this Agreement; Event of Default means any of the events described in Section 4.1 hereof; Note Payment Date means August 1, 2005, and each February 1 and August 1 of each year thereafter to and including February 1, 2031; provided, that if any such Note Payment Date should not be a Business Day, the Note Payment Date shall be the next succeeding Business Day; Prime Rate means the rate of interest from time to time publicly announced by U.S. Bank National Association in Minneapolis, Minnesota, as its "reference rate" or any successor rate, which rate shall change as and when that prime rate or successor rate changes; Project means the 20 unit multifamily housing development to be located on the Development Property to be known as the Van Dyke Village Project; Site Improvements means the site improvements undertaken or to be undertaken on the Development Property, more particularly described on Exhibit C attached hereto; State means the State of Minnesota; 1545694v4 4 12 Tax Increments means 94% of the tax increments derived from the Development Property that have been received and retained by the City in accordance with the provisions of Minnesota Statutes, Section 469.177; Tax Increment Act means Minnesota Statutes, Sections 469.174 through 469.179, as amended; Tax Increment District means Housing District No. 1-7 located within the Development District, a description of which is set forth in the Tax Increment Financing Plan, which was qualified as a housing district under the Tax Increment Act; Tax Increment Financing Plan means the tax increment financing plan approved for the Tax Increment District by the City Council on May 12, 2003; Tax Increment Note means the Tax Increment Revenue Note (Van Dyke Village Project) to be executed by the City and delivered to the Developer pursuant to Article III hereof, a copy of which is attached hereto as Exhibit B. Unavoidable Delays means delays, outside the control of the party claiming its occurrence, which are the direct result of strikes, other labor troubles, unusually severe or prolonged bad weather, acts of God, fire or other casualty to the Project, litigation commenced by third parties which, by injunction or other similar judicial action or by the exercise of reasonable discretion, directly results in delays, or acts of any federal, state or local governmental unit (other than the City) which directly result in delays. 1545694v4 5 13 ARTICLE II REPRESENTATIONS AND WARRANTIES Section 2.1 Representations and Warranties of the Citv. The City makes the following representations and warranties: (1) The City is a municipal corporation and has the power to enter into this Agreement and carry out its obligations hereunder. (2) Based on the representation of the Developer set forth in Section 3.4 below, the Tax Increment District is a "housing district" within the meaning of Minnesota Statutes, Section 469.174, Subdivision 11, and was created, adopted and approved in accordance with the terms of the Tax Increment Act. (3) The development contemplated by this Agreement is in conformance with the development objectives set forth in the Development Program. (4) To finance certain costs within the Tax Increment District, the City proposes, subject to the further provisions of this Agreement, to apply Tax Increments #o reimburse the Developer for the costs of the acquisition of the Development Property and certain Site Improvements incurred in connection with the Project as further provided in this Agreement. (5) The City makes no representation or warranty, either express or implied, as to the Development Property or its condition or the soil conditions thereon, or that the Development Property shall be suitable for the Developer' purposes or needs. Section 2.2 Representations and Warranties of the Developer. The Developer makes the following representations and warranties: (1) The Developer is a Minnesota limited partnership, has power to enter into this Agreement and to perform its obligations hereunder and is not in violation of any provisions of its articles, bylaws, partnership agreement or the laws of the State. (2) The Developer will cause the Project to be installed in accordance with the terms of this Agreement, the Development Program, and all applicable local, state and federal laws and regulations (including, but not limited to, environmental, zoning, energy conservation, building code, public health laws and regulations and the resolution relating to the Project adopted by the City Council on April 28, 2003). (3) The construction of the Project would not be undertaken by the Developer, and in the opinion of the Developer would not have been or be economically feasible within the reasonably foreseeable future, without the assistance and benefit to the Developer provided for in this Agreement. (4) The Developer will use its best efforts to obtain, or cause to be obtained, in a timely manner, all required permits, licenses and approvals, and will meet, in a timely manner, all requirements of all applicable local, state, and federal laws and regulations which must be obtained or met before the balance of the Project may be lawfully constructed. 1545694x4 () 14 (5) Neither the execution and delivery of this Agreement, the consummation of the transactions contemplated hereby, nor the fulfillment of or compliance with the terms and conditions of this Agreement is prevented, limited by or conflicts with or results in a breach of, the terms, conditions or provision of any contractual restriction, evidence of indebtedness, agreement or instrument of whatever nature to which the Developer is now a party or by which it is bound, or constitutes a default under any of the foregoing. (6) The Developer will cooperate fully with the City with respect to any litigation commenced with respect to the Project. (7) The Developer will cooperate fully with the City in resolution of any traffic, parking, trash removal or public safety problems that may arise in connection with the construction and operation of the Project. (8) The construction of the Project will commence no later than March 31, 2004, and barring Unavoidable Delays, the Project will be substantially completed by December 31, 2004. 1545694v4 ~] 15 ARTICLE III UNDERTAKINGS BY DEVELOPER AND CITY Section 3.1 Land Acquisition and Site Improvements. The parties agree that the acquisition of the Development Property and the Site Improvements to be constructed by the Developer are essential to the successful completion of the Project. The costs of the Development Property and the Site Improvements, which shall include engineering and all other costs directly related to the making of the Site Improvements are estimated to be at least $510,000. The costs of the acquisition of the Development Property and the Site Improvements shall be paid by the Developer. The City shall reimburse the Developer for the lesser of $510,000 or costs of the acquisition of the Development Property and the Site Improvement costs actually incurred and paid by the Developer, as further provided in Section 3.2 hereof. Section 3.2 Reimbursement: Tax Increment Revenue Note. The City shall reimburse the payments made by the Developer under Section 3.1 for costs of the acquisition of the Development Property and the Site Improvements through the issuance of the City's Tax Increment Revenue Note in substantially the form attached to this Agreement as Exhibit C, subject to the following conditions: (1) The Note shall be dated, issued and delivered when the Developer shall have demonstrated in writing to the reasonable satisfaction of the City that the construction of the Site Improvements has been completed and that the Developer has incurred and paid all costs of the Site Improvements, as described in and limited by Section 3.1. (2) The unpaid balance of the Note shall bear simple, non-compounded interest from the date of issuance of the Note, at 4.75% per annum. Interest shall be computed on the basis of a 360-day year consisting of twelve (12) 30-day months. (3) The principal amounts of the Note and the interest thereon shall be payable solely from the Tax Increments. (4) The payment dates of the Note shall be the Note Payment Dates. The Developer shall submit a statement to the City on or before each January 1 and July 1, commencing on July 1, 2005, setting forth the principal amount of the Note and the accrued interest thereon due on the following February 1 or August 1 as appropriate, shall include with the statement a Compliance Certificate covering a period commencing on June 1 of the immediately preceding calendar year and ending no later than December 1 of the same year or December 1 of the immediately preceding calendar year and ending no later than June 1 of the current year (whichever is the most recent date prior to submission of the statement), and executed by the Developer. On each Note Payment Date and subject to the provisions of the Note, the City shall pay, against the principal and interest then due on the Note, any Tax Increments received by the City during the preceding 6 months. All such payments shall first be applied to accrued and unpaid interest and then to principal of the Note. (5) Notwithstanding anything herein or in the Note to the contrary, the City shall be under no obligation to apply or pay the Tax Increments to the payment of the Note any earlier than 30 days after it has received the Developer's statement required by paragraph (4) above. Failure of the Developer to submit the Developer's statement in the time frame required by paragraph (4) above shall not prevent the Developer from obtaining the payment from the City 1545694x4 g 16 upon eventual submission of the required documents. Any interest accruing on Tax Increments held by the City pending the Note Payment Dates or receipt of such statement from the Developer shall accrue to the benefit of the City. (6) The Note shall be a special and limited obligation of the City and not a general obligation of the City, and only Tax Increments shall be used to pay the principal of and interest on the Note. If, on any Note Payment Date, the Tax Increments for the payment of the accrued and unpaid interest on the Note are insufficient for such purposes, the difference shall be carried forward, without interest accruing thereon, and shall be paid if and to the extent that on a future Note Payment Date there are Tax Increments in excess of the amounts needed to pay the accrued interest then due on the Note. (7) The City's obligation to make payments on the Note on any Note Payment Date or any date thereafter shall be conditioned upon the requirement that (A) there shall not at that time be an Event of Default that has occurred and is continuing under this Agreement and (B) this Agreement shall not have been rescinded pursuant to Section 4.2(b). (8) The Note shall be governed by and payable pursuant to the additional terms thereof, as set forth in Exhibit C. In the event of any conflict between the terms of the Note and the terms of this Section 3.2, the terms of the Note shall govern. The issuance of the Note pursuant and subject to the terms of this Agreement, and the taking by the City of such additional actions as bond counsel for the Note may require in connection therewith, are hereby authorized and approved by the City. Section 3.3 Compliance with Low and Moderate Income Requirements. (1) The City and the Developer understand and agree that the Tax Increment District will constitute a "housing district" under Section 469.174, Subd. 11 of the Tax Increment Act. Accordingly, in compliance with Section 469.1761, Subd. 3 of the Tax Increment Act, the Developer agrees that the Project must satisfy the income requirements for a qualified residential rental project as defined in Section 142(d) of the Internal Revenue Code. The City further determines, in accordance with Section 469.174, Subd. 11 of the Tax Increment Act, that certain additional units that are not income-limited under Section 142(d) of the Internal Revenue Code must meet income limitations imposed by the City as described herein. As a result, the parties agree that no more than 20% of the fair market value of the Project may be used for any purpose other than low and moderate-income housing. The Developer must meet the above requirements as follows: (A) At least 75% of the residential units in the Project must be occupied or available for occupancy by persons whose incomes do not exceed 50% of the County median income; and (B) At least 5% of the residential units in the Project must be occupied or available for occupancy to persons whose incomes do not exceed 110% of the County median income. The limits described in clauses (A) and (B) must be satisfied commencing with the date on which at least 10% of the units in the Minimum Improvements are occupied and continuing through the Termination Date. Income for occupants of units described in clause (A) shall be adjusted for family size in accordance with Section 142{d) of the Internal Revenue Code and 1545694x4 9 17 related regulations. Income for occupants of units described in clause (B) need not be adjusted for family size, and shall be based upon the gross income for a family of four. (2) On or before each January 1 and July 1, commencing on July 1, 2005, the Developer or an agent of the Developer must deliver or cause to be delivered to the City written evidence satisfactory to the City of compliance with the covenants in this Section. This evidence must include a statement of the household income of each of qualifying renter (which in the case of units described in clause (1)(B) will be based on a statement made by the renter at the time of initial occupancy), a written determination that each qualifying renters household income falls within the qualifying limits of this Section (and in the case of the units described in clause (1)(A) above, Section 142(d) of the Intemal Revenue Code), and certification that the income documentation is correct and accurate (and, in the case of the units described in clause (1)(A) above, that the determination of qualification was made in compliance with Section 142(d) of the Intemal Revenue Code). The City may review, upon request, all documentation supporting the Developer submissions and statements. In determining compliance with this Section, the Developer must use the County median incomes for the year in which the payment is due on the Tax Increment Note, as promulgated by the Minnesota Housing Finance Agency based on the area median incomes established by the United States Department of Housing and Urban Development. (3) The City acknowledges that the City is imposing the income limitations described in clause (1)(B) on the Developer solely to comply with the State Auditor's interpretation of Section 469.174, Subd. 11 of the Tax Increment Act. The City agrees that if Section 469.174, Subd. 11 of the Tax Increment Act is subsequently interpreted by the State Auditor or a court of competent jurisdiction or amended by the legislature in a manner that would permit the City to waive or modify these requirements without adversely affecting the legal status and qualification of the Tax Increment District, the City will enter into an agreement with the Developer amending this Agreement to conform the Agreement to the minimum requirements imposed by Section 469.174, Subd. 11 of the Tax Increment Act, as interpreted or amended. 1545694x4 1 0 18 ARTICLE IV EVENTS OF DEFAULT Section 4.1 Events of Default Defined. The following shall be "Events of Default" under this Agreement and the term "Event of Default" shall mean whenever it is used in this Agreement any one or more of the following events: (1) Failure by the Developer to timely pay any ad valorem real property taxes assessed with respect to the Development Property. (2) Failure by the Developer to cause the installation of the Project to be completed pursuant to the terms, conditions and limitations of this Agreement. (3) Failure of the Developer to observe or perform any other covenant, condition, obligation or agreement on its part to be observed or performed under this Agreement. (4) The holder of any mortgage on the Development Property or any improvements thereon, or any portion thereof, commences foreclosure proceedings as a result of any default under the applicable mortgage documents. (5) If the Developer shall: (A) file any petition in bankruptcy or for any reorganization, arrangement, composition, readjustment, liquidation, dissolution, or similar relief under the United States Bankruptcy Act of 1978, as amended or under any similar federal or state law; or (B) make an assignment for the benefit of its creditors; or (C) admit in writing its inability to pay its debts generally as they become due; or (D) be adjudicated a bankrupt or insolvent; or if a petition or answer proposing the adjudication of the Developer as a bankrupt or its reorganization under any present or future federal bankruptcy act or any similar federal or state law shall be filed in any court and such petition or answer shall not be discharged or denied within sixty (60} days after the filing thereof; or a receiver, trustee or liquidator of the Developer, or of the Project, or part thereof, shall be appointed in any proceeding brought against the Developer, and shall not be discharged within sixty (60) days after such appointment, or if the Developer, shall consent to or acquiesce in such appointment. Section 4.2 Remedies on Default. Whenever any Event of Default referred to in Section 4.1 occurs and is continuing, the City, as specified below, may take any one or more of the following actions after the giving of thirty (30} days' written notice to the Developer, but only if the Event of Default has not been cured within said thirty (30) days: (1) The City may suspend its performance under this Agreement until it receives assurances from the Developer, deemed adequate by the City, that the Developer will cure its default and continue its performance under this Agreement. 1545694x4 1 1 19 (2) The City may cancel and rescind the Agreement. (3) The City may take any action, including legal or administrative action, in law or equity, which may appear necessary or desirable to enforce peroormance and observance of any obligation, agreement, or covenant of the Developer under this Agreement. Section 4.3 No Remedy Exclusive. No remedy herein confen'ed upon or reserved to the City is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time and as often as may be deemed expedient. Section 4.4 No Implied Waiver. In the event any agreement contained in this Agreement should be breached by any party and thereafter waived by any other party, such waiver shall be limited to the particular breach so waived and shall not be deemed to waive any other concurrent, previous or subsequent breach hereunder. Section 4.5 Agreement to Pay Attomev's Fees and Expenses. Whenever any Event of Default occurs and the City shall employ attomeys or incur other expenses for the collection of payments due or to become due or for the enforcement or performance or observance of any obligation or agreement on the part of the Developer herein contained, the Developer agrees that it shall, on demand therefore, pay to the City the reasonable fees of such attomeys and such other expenses so incurred by the City. Section 4.6 Indemnification of City. (1) The Developer releases from and covenants and agrees that the City, its governing body members, officers, agents, including the independent contractors, consultants and legal counsel, servants and employees thereof (hereinafter, for purposes of this Section, collectively the "Indemnified Parties") shall not be liable for and agrees to indemnify and hold harmless the Indemnified Parties against any loss or damage to property or any injury to or death of any person occurring at or about or resulting from any defect in the Project, provided that the foregoing indemnification shall not be effective for any actions of the Indemnified Parties that are not contemplated by this Agreement. (2) Except for any willful misrepresentation or any willful or wanton misconduct of the Indemnified Parties, the Developer agrees to protect and defend the Indemnified Parties, now and forever, and further agrees to hold the aforesaid harmless from any claim, demand, suit, action or other proceeding whatsoever by any person or entity whatsoever arising or purportedly arising from the actions or inactions of the Developer (or other persons acting on its behalf or under its direction or control) under this Agreement, or the transactions contemplated hereby or the acquisition, construction, installation, ownership, and operation of the Project; provided, that this indemnification shall not apply to the warranties made or obligations undertaken by the City in this Agreement or to any actions undertaken by the City which are not contemplated by this Agreement but shall, in any event and without regard to any fault on the part of the City, apply to any pecuniary loss or penalty (including interest thereon from the date the loss is incurred or penalty is paid by the City at a rate equal to the Prime Rate) as a result of the Developer operating the Project so that the Tax Increment District does not qualify or cease to qualify as a 1545694x4 12 20 "housing district" under Section 469.174, Subdivision 11, of the Act or to violate limitations as to the use of Tax Increments as set forth in Section 469.176, Subdivision 4d. (3) All covenants, stipulations, promises, agreements and obligations of the City contained herein shall be deemed to be the covenants, stipulations, promises, agreements and obligations of the City and not of any governing body member, officer, agent, servant or employee of the City, as the case may be. 1545694x4 13 21 ARTICLE V DEVELOPER' OPTION TO TERMINATE AGREEMENT Section 5.1 The Developer's Option to Terminate. This Agreement may be terminated by Developer, if (i) the Developer is in compliance with all material terms of this Agreement and no Event of Default has occurred; and (ii) the City fails to comply with any material term of this Agreement, and, after written notice by the Developer of such failure, the City has failed to cure such noncompliance within ninety (90) days of receipt of such notice, or, if such noncompliance cannot reasonably be cured by the City within ninety {90) days, of receipt of such notice, the City has not provided assurances, reasonably satisfactory to the Developer, that such noncompliance will be cured as soon as reasonably possible. Section 5.2 Action to Terminate. Termination of this Agreement pursuant to Section 5.1 must be accomplished by written notification by the Developer to the City within thirty (30) days after the date when such option to terminate may first be exercised. A failure by the Developer to terminate this Agreement within such period constitutes a waiver by the Developer of its rights to terminate this Agreement due to such occurrence or event. Section 5.3 Additional Right to Terminate. In addition to Developer's right to terminate this Agreement pursuant to Section 5.1 above, Developer shall have the right to terminate this Agreement at any time after completion of the Project by written notice to the City. Section 5.4 Effect of Termination. If this Agreement is terminated pursuant to this Article V, this Agreement shall be from such date forward null and void and of no further effect; provided, however, the termination of this Agreement shall not affect the rights of either party to institute any action, claim or demand for damages suffered as a result of breach or default of the terms of this Agreement by the other party, or to recover amounts which had accrued and become due and payable as of the date of such termination. Upon termination of this Agreement pursuant to this Article V, the Developer shall be free to proceed with the Project at its own expense and without regard to the provisions of this Agreement; provided, however, that the City shall have no further obligations to the Developer with respect to reimbursement of the expenses set forth in Section 3.2, or to make any further payments on the Tax Increment Note. 1545694x4 14 22 ARTICLE VI ADDITIONAL PROVISIONS Section 6.1 Restrictions on Use. The Developer agrees for itself, its successors and assigns and every successor in interest to the Development Property, or any part thereof, that during the term of this Agreement the Developer and such successors and assigns shall operate, or cause to be operated, the Project as a multifamily housing facility and shall devote the Development Property to, and in accordance with, the uses specified in this Agreement. Section 6.2 Conflicts of Interest. No member of the goveming body or other official of the City shall have any financial interest, direct or indirect, in this Agreement, the Development Property or the Project, or any contract, agreement or other transaction contemplated to occur or be undertaken there under or with respect thereto, nor shall any such member of the goveming body or other official participate in any decision relating to the Agreement which affects his or her personal interests or the interests of any corporation, partnership or association in which he or she is directly or indirectly interested. No member, official or employee of the City shall be personally liable to the City in the event of any default or breach by the Developer or successor or on any obligations under the terms of this Agreement. Section 6.3 Titles of Articles and Sections. Any titles of the several parts, articles and sections of the Agreement are inserted for convenience of reference only and shall be disregarded in construing or interpreting any of its provisions. Section 6.4 Notices and Demands. Except as otherwise expressly provided in this Agreement, a notice, demand or other communication under this Agreement by any party to any other shall be sufficiently given or delivered if it is dispatched by registered or certified mail, postage prepaid, return receipt requested, or delivered personally, and (1) in the case of the Developer is addressed to or delivered personally to: Van Dyke Street Homes, Limited Partnership Minnesota (2) in the case of the City is addressed to or delivered personally to the City at: City of Maplewood City Clerk 1830 County Road B East Maplewood, Minnesota 55109-2797 or at such other address with respect to any such party as that party may, from time to time, designate in writing and forward to the other, as provided in this Section. Section 6.5 Countemarts. This Agreement may be executed in any number of counterparts, each of which shall constitute one and the same instrument. Section 6.6 Law Governing. This Agreement will be governed and construed in accordance with the laws of the State. 1545694x4 1 5 23 Section 6.7 Expiration. This Agreement shall expire on the earlier of February 1, 2031, or the date on which the Tax Increment Note is paid in full, unless earlier terminated or rescinded in accordance with its terms. Section 6.8 Provisions Surviving Rescission or Expiration. Sections 4.5 and 4.6 shall survive any rescission, termination or expiration of this Agreement with respect to or arising out of any event, occurrence or circumstance existing prior to the date thereof. Section 6.9 Assignment. The Developer shall not assign its interest in this Agreement or the Note without the consent of the City, which consent shall not be unreasonably withheld. 1545694v4 1 6 24 IN WITNESS WHEREOF, the City has caused this Agreement to be duly executed in its name and on its behalf and its seal to be hereunto duly affixed, and the Developer has caused this Agreement to be duly executed on its behalf, on or as of the date first above written. CITY OF MAPLEWOOD, MINNESOTA BY- Its Mayor By Its City Clerk This is a signature page to the Development Agreement by and between the City of Maplewood and Van Dyke Street Homes, Limited Partnership. 1545694x4 s-1 25 VAN DYKE STREET HOMES, LIMITED PARTNERSHIP BY. Its This is a signature page to the Development Agreement by and between the City of Maplewood and Van Dyke Street Homes, Limited Partnership. 1545694v4 S-2 26 EXHIBIT A 1545694v3 Legal Description of Development Property A-1 27 EXHIBIT B FORM OF TAX INCREMENT NOTE No. R-1 UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD TAX INCREMENT REVENUE (VAN DYKE VILLAGE PROJECT) The City of Maplewood, Minnesota (the "City"), hereby acknowledges itself to be indebted and, for value received, hereby promises to pay the amounts hereinafter described (the "Payment Amounts") to Van Dyke Street Homes, Limited Partnership, or its registered assigns (the "Registered Owner"), but only in the manner, at the times, from the sources of revenue, and to the extent hereinafter provided. The principal amount of this Note shall equal from time to time the principal amount stated above, as reduced to the extent that such principal installments shall have been paid in whole or in part pursuant to the terms hereof; provided that the sum of the principal amount listed above shall in no event exceed $510,000 as provided in that certain Development Agreement, dated as of October , 2003, as the same may be amended from time to time (the "Development Agreement"), by and between the City and Van Dyke Street Homes, Limited Partnership. The unpaid principal amount hereof shall bear interest from the date of this Note at the simple, non-compounded rate of four and seventy-five hundredths percent (4.75%) per annum. Interest shall be computed on the basis of a 360-day year consisting of twelve (12) 30- day months. The amounts due under this Note shall be payable on August 1, 2005, and on each February 1 and August 1 thereafter to and including February 1, 2031, or, if the first should not be a Business Day (as defined in the Development Agreement) the next succeeding Business Day (the "Payment Dates"), provided, that such Payment Date shall be automatically extended if and to the extent required to relieve the City of any obligation to pay any Payment Amount any earlier than 30 days after it has received the statement and Compliance Certificate required under Section 3.2(4) of the Development Agreement. On each Payment Date the City shall pay by check or draft mailed to the person that was the Registered Owner of this Note at the close of the last business day of the City preceding such Payment Date an amount equal to the Tax Increments (hereinafter defined) received by the City during the six month period preceding such Payment Date. All payments made by the City under this Note shall be applied first to accrued interest and then to principal. The Payment Amounts due hereon shall be payable solely from 94% of the tax increments (the '?ax Increments"} from the City's Housing District No. 1-7 (the 'Tax Increment District") within its Municipal Development District No. 1 which are paid to the City and which the City is entitled to retain pursuant to the provisions of Minnesota Statutes, Sections 469.174 1545694v4 B-1 28 through 469.179, as the same may be amended or supplemented from time to time (the 'Tax Increment Act"). This Note shall terminate and be of no further force and effect following the last Payment Date defined above, on any date upon which the City shall have terminated the Development Agreement under Section 4.2(b) thereof or the Developer shall have terminated the Development Agreement under Article V thereof, or on the date that all principal and interest payable hereunder shall have been paid in full, whichever occurs earliest. The City makes no representation or covenant, express or implied, that the Tax Increments will be sufficient to pay, in whole or in part, the amounts that are or may become due and payable hereunder. The City's payment obligations hereunder shall be further conditioned on the fact that no Event of Default under the Development Agreement shall have occurred and be continuing at the time payment is otherwise due hereunder, but such unpaid amounts shall become payable, without interest accruing thereon in the meantime, if said Event of Default shall thereafter have been cured; and, further, if pursuant to the occurrence of an Event of Default under the Development Agreement the City elects to cancel and rescind the Development Agreement, the City shall have no further debt or obligation under this Note whatsoever. Reference is hereby made to all of the provisions of the Development Agreement, including without limitation Section 3.2 thereof, for a fuller statement of the rights and obligations of the City to pay the principal of this Note and the interest thereon, and said provisions are hereby incorporated into this Note as though set out in full herein. This Note may be terminated or reduced as provided in Section 3.2(9) of the Development Agreement. This Note is a special, limited revenue obligation and not a general obligation of the City and is payable by the City only from the sources and subject to the qualifications stated or referenced herein. This Note is not a general obligation of the City of Maplewood, Minnesota, and neither the full faith and credit nor the taxing powers of the City are pledged to the payment of the principal of or interest on this Note and no property or other asset of the City, save and except the above-referenced Tax Increments, is or shall be a source of payment of the City's obligations hereunder. This Note is issued by the City in aid of financing a project pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including the Tax Increment Act. This Note may be assigned only with the consent of the City. In order to assign the Note, the assignee shall surrender the same to the City either in exchange for a new fully registered note or for transfer of this Note on the registration records for the Note maintained by the City. Each permitted assignee shall take this Note subject to the foregoing conditions and subject to all provisions stated or referenced herein. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions, and things required by the Constitution and laws of the State of Minnesota to be done, to have happened, and to be performed precedent to and in the issuance of this Note have been done, have happened, and have been performed in regular and due form, time, and manner as required by law; and that this Note, together with all other indebtedness of the City outstanding on the date hereof and on the date of its actual issuance and delivery, does not cause the indebtedness of the City to exceed any constitutional, statutory or charter limitation thereon. 1545694x4 B-2 29 IN WITNESS WHEREOF, City of Maplewood, Minnesota, by its City Council, has caused this Note to be executed by the manual signatures of its Mayor and Clerk and has caused this Note to be issued on and dated , 200_. Clerk 1545694x4 B-3 30 Mayor CERTIFICATION OF REGISTRATION It is hereby certified that the foregoing Note, as originally issued on , 200_, was on said date registered in the name of Van Dyke Street Homes, Limited Partnership, and that, at the request of the Registered Owner of this Note, the undersigned has this day registered the Note in the name of such Registered Owner, as indicated in the registration blank below, on the books kept by the undersigned for such purposes. NAME AND ADDRESS OF DATE OF SIGNATURE OF REGISTERED OWNERS REGISTRATION CITY CLERK Van Dyke Street Homes, Limited , Partnership 200_ Minnesota 1545694v4 B-4 31 EXHIBIT C SITE IMPROVEMENTS [Insert] 1545694x4 C-1 32 EXHIBIT D COMPLIANCE CERTIFICATE The undersigned Van Dyke Street Homes, Limited Partnership, does hereby certify that as of the date of this Certificate not less than 75% of the residential units in the Van Dyke Village Project in Maplewood, Minnesota (the "Project") are occupied by individuals whose income is 50% or less of the Ramsey County median income and not less than 5% of the residential units in the Project are occupied by individuals whose income is 110% or less of the Ramsey County median income. Dated this day of , 200_. VAN DYKE STREET HOMES, LIMITED PARTNERSHIP 1545694v4 D-1 33 Agenda # K2_ MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: October 21, 2003 RE: Change of Ownership and Manager Introduction Edwin Koenen has submitted an application for an off-sale liquor license to be located at 2515 White Bear Avenue. The license is currently held by Sidney Applebaum. Background As required by City ordinances, the necessary background investigation was completed by the Police Department on Mr. Koenen. The following checks were completed: State and Federal criminal history check, State motor vehicle and driver's license file, State and National Wants and Warrants, and any law enforcement contact with Ramsey and Hennepin Counties. There was nothing found that would prohibit him from holding a liquor license in the City. Mr. Koenen has been given a copy of the City Code of Ordinances that apply to being an intoxicating liquor license holder and has met with Chief Thomalla to discuss measures to eliminate the sale of alcohol to underage persons, general security and retail crime related issues. Recommendation It is recommended that the City Council approve the off-sale liquor license for Mr. Koenen. AGENDA ITEM K-3 AGENDA REPORT TO: City Manager FROM: Charles Ahl, Director of Public Works/City Engineer SUBJECT: Resolution Supporting School District #622 Locating a Bus Facility on Excess MnDOT Property at TH 5 and TH 120 Intersection DATE: October 20, 2003 Introduction The City of North St. Paul has been working to relocate the bus garage for School District #622 from their downtown area to a location in Maplewood. The excess right of way at TH 5 and TH 120 is owned the Minnesota Department of Transportation (MnDOT). A resolution of support by the city council has been suggested as appropriate to convey the city's support for locating the bus garage at that location. Background The City of North St. Paul has addressed the Maplewood City Council on a number of occasions regarding relocation of the School District #622 bus garage to excess right of way in Maplewood at the intersection of TH 5 and TH 120 (Century Avenue). The City of North St. Paul has denied the school district's request to expand their bus facility in the current location due to North St. Paul's desire to redevelop their downtown area. It is staff's understanding that North St. Paul's plans for redevelopment are similar to Maplewood's plans for the Hillcrest area, although details of North St. Paul's redevelopment have not been studied. Over the past years, North St. Paul has studied relocating the school district to a site just south on Holloway Avenue on Century Avenue, east of the TH 5 and TH 120 intersection. The property is right of way originally purchased by MnDOT for the extension of TH 5 through Maplewood into St. Paul. The extension of TH 5 plans have long ago been abandoned and MnDOT has slowly disposed of the property acquired. North St. Paul has proposed a number of plans for the site over the past four years, including a plan for Maplewood to agree to annex the area to North St. Paul. The Maplewood City Council rejected the annexation proposal unanimously in 2002. A plan that included a MnDOT electrical facility garage has also been abandoned due to MnDOT `s lack of need for the facility. There is considerable uncertainty about the available property. North St. Paul has proposed development of as much as 22 acres of the 40-acre site. Some reports indicate that 35 of the 40 acres may be wetlands or previously were wetlands that will be restored as part of MnDOT project mitigation plans. The school district has indicated that a 4-5 acre site would meet their needs, and the City of North St. Paul appears to be pursuing the acquisition of that amount of property for exclusively the school district's needs. The attached resolution indicates the city council's support for locating the school district bus garage facility at this location. Provisions within the resolution exclude support for locating other facilities at this location until a detailed environmental evaluation is conducted. Recommendation It is recommended that the city council approve the attached resolution supporting School District #622 locating a bus facility on excess MnDOT property at the TH 5 and TH 120 (Century Avenue) intersection. RCA Attachment: Resolution 3 Maps of site Letter from North St. Paul to School District RESOLUTION SUPPORTING SCHOOL DISTRICT #622 LOCATING A BUS FACILITY ON EXCESS MnDOT PROPERTY AT THE TH 5 AND TH 120 INTERSECTION WHEREAS, the City of North St. Paul has denied expansion of the School District #622 bus facility in its current location within downtown North St. Paul, and WHEREAS, School District #622 provides educational service to a large portion of the City of Maplewood, and WHEREAS, the City of North St. Paul has proposed to acquire property from the Minnesota Department of Transportation on the eastern side of TH 120 (Century Avenue) at the intersection with TH 5 for the purpose of relocating the bus facility, and WHEREAS, information provided to the City of Maplewood indicates that up to 5 acres of this site is not public wetland areas, and WHEREAS, the MnDOT property was acquired for the purpose of extension of TH 5 through Maplewood into the City of St. Paul, and WHEREAS, said TH 5 extension is no longer a valid project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That the Council supports locating the bus facility on up to 5 acres of property on the eastern side of TH 120 in Maplewood at the TH 5 intersection as a necessary facility for service to School District #622. 2. That the Council requests additional information on wetland and possible wetland mitigation at this location be provided prior to supporting any other uses for the property. 3. That this resolution shall be provided to MnDOT representatives, School District #622, and the Cities of North St. Paul and Oakdale as an indication of the City Council's support of the School District facility needs. g n~~ ~ ~ ~ I~ a q~~9 _ ~ ~ €~ ~~ ~~ ~~ ;~~e'oo 'mUrC7Cn €3 D~ ozA vzm ~!i it ~ m~s~ 1 ~ 7 s~' -I~f77CTi ga ~~ ~mv~i City of Maplewood ~rUO o~ ~! WW ~ 3 ~ 'o ~$aG ! ii~ wm ~Z~ V~ ~~ ~zJW ~ 6S_e a ~7 ~! d J W fn 3 ~---QUv ~ ~ ~y~`'p b J Z Z ~ Z Z Q Z €~ ~ y ~~=n~ t yN '~Z °a 3e~ = ~.ag Q~ l~ e 1 ~~ J _ _ y£ a ~ ~~ ~ ~ S ~C ~?y - ~ ~ y z ~-- an.vanr~ eani Nan Uvrr4 ~a.v .c mania si rir 1 ~- ----~-----~- - - - - - - - - _ _ - - ~..~ _ _ , .~ _ 1 N FF ` ~ N E LL II I ~ OW ' \ ~ m I n~ I ~ ~~ ~ € ~~ ~ ~Q ~ ~ ~~ ~ ~~ ~ ~~ s ~ i ~~ ~ ~~ ~ ~ ~~ aW r~~a ~~ ~ NK { ~ U y l .l~! AO~ ~\~' I / F.l~l N V ~ ~ \ II ~' S s ~ ~ ,~ f ~ ~ d m o ` t~ m W 1 ~U ^¢ 1 i ~ 1 1 m= Z ~ I ~ _ _ _ ,. ~_~ _~~- ~ ~ t/ 1 ~ rv 1 ~ I F-r---~ 1 M ~i City of L~ TK ST. PAUL September 18, 2003 Mr. Dan Kaler, Superintendent ISD 622 Education Center 2520 E i2th Avenue North Saint Paul, MN 55109 Dear Dan, .~ n`n 1 V ~ 2526 East Seventh Avenue North Saint Paul, Minnesota 55109 Tlie Crty Cf Nortii Jairi P'i:lii lS near inb tiiG CvnipietlGn of aCqurrlrig the rlb}"it5 tU 5 aGreS of MNDOT property located at the intersection of Highways 5 and 120. I will be meeting with MNDOT representatives soon to finalize the agreement. Apparently, MNDOT will need the majority of acreage of the entire 24 acre site for wetland mitigation stemming from other highway projects. Therefore, only 5 acres will be available for the School District. Our desire is to acquire the 5 acres so that we may use it as trade material with the School District for its existing bus garage property located in North Saint Paul. As you know, the 5 acres of property is located in the municipal boundary of the City of Maplewood. You will need to gain zoning and building approvals from the City of Maplewood. It is, however located in the City of North Saint Paul's electric distribution area. The nearest Water and sewer services lines are located in North Saint Paul. It is our understanding the construction financing would be done by the School District. Please let me know if you have any questions regarding this project. We appreciate your Continued cooperation. Sinc ely , ~~ alter T. Wys p City Manager 1/Cc: Richard Fursman, City Manager Maplewood ~ r;:~r-i c{ t;~, ~~ <<~ You; hometown ... with a future as great as its pass. AGENDA ITEM K-4 AGENDA REPORT TO: City Manager FROM: Charles Ahl, Director of Public Works/City Engineer Erin Schacht, Engineer 1 SUBJECT: Carlton Street, from Conway Ave. to Minnehaha Ave., City Project 03-22 Resolution Accepting Report and Calling for Public Hearing DATE: October 20t", 2003 Introduction The feasibility study for Carlton Street, from Conway Ave. to Minnehaha Ave., is complete and is available for review in the office of the city engineer. Final copies of the study will be made available to the city council prior to the public hearing. The study includes information on the proposed improvements, proposed financing and probable assessments. The city council will consider accepting the feasibility study and ordering a public hearing. Background The proposed project area is illustrated on the attached project location map. Carlton Street is located in the Beaver Lake Neighborhood and is designated as a state aid route. This project would consist of approximately 0.5 miles of street reconstruction and drainage improvements. Due to the limited number of residents on the project, no neighborhood meetings were held, rather informational letters were sent requesting residents to call with questions. A meeting was held on 10/16/03 with 3M staff to share the project with them and to address any of their concerns. Recommendation It is recommended that the city council approve the attached resolution accepting the report and calling for a public hearing for 7:30 pm, Monday, November 10, 2003, for Carlton Street. Jw Attachment: Resolution Location Map Executive Summary EMS RESOLUTION ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to resolution of the council adopted June 9th, 2003, a report has been prepared by the city engineering division with reference to the improvement of Carlton St, from Conway Ave. to Minnehaha Ave., City Project 03-22, and this report was received by the council on October 27th, 2003, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $1,379,160. 2. A public hearing shall be held on such proposed improvement on the 10th day of November 2003 in the council chambers of city hall at 7:30 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by I aw. ivuiwr ~~ / 111 J1. ~~ ~ J Center ~~ ~lv ~ 1 z ~~ ~ ~ ~ ~ ~" BUSH AV ~ '~S '~~`' -~ ~- ~ ~ ~ z ~I ~ ~~ r ~ ~ _ w ~ ~ Q 34 ~ m ~~~ E. MINNEHAHA AVE. ~ ~ ~, ~" ~ MARGARET E. ~~ 68 ~ ~, <<o _~ 1 3M _, ~.~,~' - ~--I 5th ~ AVE. ~~ _ Lake ~ ~~ _- "_,' ~w ~ ~ Q~ ~ ~ -- I ~ ~ ~ p ~ FREM ONT J U SE~I VICE R. I CONWAY _ _ _ ~ AVE. ~- - _ . V. ~ _ - - _ _ ~ J_ - I '-~ ~ _' , ~ _ i_ - ,~ i - - i 68 , . ~ -- ~ 120 ~, -- .:_ ._ -; - - -, - _ - _: -, ~~-__ ,o _~ ~ ~ 1 -r ~i i ~ ~~ ~ _- his ,~ =~a I !(~ ~ Project location no scale Exhibit 1 Project Location 1 Carlton Street, from Conway Ave. to Minnehaha Ave. City Project 03-22 0 CITY OF MAPLEWOOD CARLTON STREET IMPROVEMENTS CITY PROJECT 03-22 EXECZITIVE SUMMARY This Feasibility Study and Report has been prepared for the Carlton Street Improvements, City Project 03-22. The proposed project includes the following improvements: • Reconstruction of existing Carlton Street from Conway Avenue to Minnehaha Avenue to a 2- lane section. • Construction of new storm sewer system along Carlton Street, including a detention/treatment pond. • Construction of a sidewalk recreational path along the west side of Carlton Street. • Replacement of existing street lighting along Conway Avenue between McKnight Road and Century Avenue. The estimated costs for the proposed improvements are detailed below. These costs include a 10% construction cost contingency and a 31.5 % allowance for indirect costs. Proposed Improvement Estimated Cost Street Improvements $ 798,900 Storm Drainage Improvements $ 294,060 Sidewalk/Traillmprovements $ 36,200 Subtotal Project Cost $1,129,160 Conway Avenue Street Lighting Replacement $ 250,000 Total Project Cost $1,379,160 The improvements are proposed to be financed through a combination of special assessments to benefiting properties along with City funds. The following is a summary of the estimated funding amounts from each of the proposed financing sources: Financing Source Amount Assessments $ 339,220 Mn/DOT State-Aid Funds $1,039,940 Total $1,379,160 The following is a proposed schedule for the project if the City Council votes to proceed. Feasibility Study Accepted, Call Public Hearing October 27, 2003 Public Hearing/Authorize Preparation of Plans & Specs November 10, 2003 Approve Plans and Specifications February 9, 2004 Bid Opening March 12, 2004 Award Contract March 22, 2004 Construction Start May 3, 2004 Construction Complete October 2004 Based upon the analysis completed as a part of this report, the proposed Carlton Street Improvements, City Project 03-22, are feasible, necessary and cost effective and would benefit the properties in the project area and the City of Maplewood. AGENDA ITEM K-5 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Chuck Vermeersch, Civil Engineer I Charles Ahl, Pubic Works Director/City Engineer SUBJECT: Hazelwood/County Road C Area Improvements, Project 03-18 Resolution Accepting Report and Calling for Public Hearing DATE: October 21, 2003 Introduction The feasibility study for the Hazelwood/County Road C Area Improvements is complete and is available for review in the office of the city engineer. Final copies of the study will be made available to the city council prior to the public hearing. The study includes information on the proposed improvements, proposed financing and probable assessments. An executive summary is attached. The city council will consider accepting the feasibility study and ordering a public hearing. Background The proposed project area is illustrated on the attached project location map. Street improvement for this neighborhood was listed on the city's capital improvements project plan. A neighborhood meeting was held October 15, 2003, to discuss the project with residents and they seemed generally accepting of the proposed project. A second neighborhood meeting may be held in November to give residents the opportunity to view the completed feasibility study and discuss its findings prior to the public hearing. Recommendation It is recommended that the city council approve the attached resolution accepting the report and calling for a public hearing for 7:15 p.m., Monday, November 10, 2003, for the Hazelwood/County Road C Area Improvements project. CJV Attachments: Resolution Location Map Executive Summary RESOLUTION ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to resolution of the council adopted May 27, 2003, a report has been prepared by the city engineering division with reference to the improvement of Hazelwood/County Road C Area Streets, City Project 03-18, and this report was received by the council on October 27, 2003, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $2,898,200. 2. A public hearing shall be held on such proposed improvement on the 10th day of November 2003 in the council chambers of city hall at 7:15 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by I aw. w I `~ Markham ~, ~ I ~~ ~ AVE. ~~ ~ I ~~~~~ Pond `, ' . ~ ~ RAMSEY ~ t II ~ ~ ~ COUNTY ~„ ~ II ~ v ~ ~~ ~ ~ COURT ~ AVE. ~- I `- ~ I I w KOHLMAN ~ ~ ~ ~ E o !' AVE. 1l1] ~ I I ~ w (n ~ ~ H ~ l ` 23 O oze Park ~ w z ~ , ZQ ~ , U ~ 23 m c~,r~ ~ ~ > I -- U F ~~ _ _; ~! ~~ o~~ z~ ~ ~~ ~! , w wig ',, it ~ Q I w o ~' ~~ w ! ii _ i ED , O I EHfLL RD. 6S J ~~~' ~ ~ W c~n~, ~ DEMONT ~~ l ~- -- ~ ~ ~ AVE, m I ,~/ C9 r BROOKS AVE ~~' E ; ~ S J H . . ~ ~ _I ~ Uri I est ~ Park ~ AVE. 1 1 th i ~ Q~ r m ~ ~ S s I ~ l , - -__-_ P~' ~~ ,__AV ~ p kns ~ ~ - j AVE. i SEXTANT ___- ~ I ~J F, E. ~ ^~ _ - -J - ~ I ~~ ~ li - GERVAIS __ - --% _ _ GRANDVIEW j AVE_ . CT. VIKING ~_DR. j ~~~ -- SH NAVE. -- __ - -- - E ~ ~ Knuckle Hea _ AVE. _- _ _ _ ~~ - ~ AVE. ~~~ " ;~;~~_ ~- - z ~~ w~ LAURIE II RD.~j Q ~ p~ ~, ~ ~ ~ -~~ ~ Sherwoc _, Q AVE. LARK ~' ~ AVE. RIE ~RD. ,VE. ~^ Rn `' ~ SAND ~ HURST ~ ~ Park z I u~ ` Q ~ - _ - - ----~ - R ~ ~ Y c:n no scale Exhibit 1 Project Location Hazelwood/County Road C Area Streets City Project 03-18 UG// ~~ ~ AVE. P~ _ COPE AVE__ G u~iI vi o_ C9 ¢I~~ LAUR W ~ Y > - J Wi N g I` Q ~' ~, W; III ' - ~ ~ z, ~ z', ~~ ~ > R I % Project location CITY OF MAPLEWOOD HAZELWOOD/COUNTY ROAD C AREASTREET IMPROVEMENTS CITY PROJECT 03-18 EXECUTIVE SUMMARY The Feasibility Study and Report has been prepared for the Hazelwood/County Road C Area Street Improvements, City Project 03-18. The proposed neighborhood project involves complete reconstruction of approximately 2.4 miles of residential streets. Proposed drainage improvements in conjunction with the project include storm sewer construction, rain gardens, and an infiltration swale. Sanitary sewer and watermain repairs would also be made as part of the project. The estimated costs for the proposed improvements are detailed below. These costs include a 5% allowance for construction cost contingencies and a 28% allowance for indirect costs. Proposed Improvement Estimated Cost Street Improvements: $1,836,200 (63%) Drainage Improvements: $723,600 (25%) Sanitary Sewer Improvements: $174,000 (6%) SPRWS Obligation: $164,400 (6%) Total estimate project costs: $2,898,200 (100%) It is proposed that the improvements be financed through a combination of special assessments to benefiting properties and Maplewood funds. Estimated funding amounts from each of the financing sources are as follows: Financing Source Amount Street assessments: $ 734,200 (25 %) Storm assessments: $57,800 (2%) Environmental Utility Fund $665,800 (23%) Sanitary Sewer utility Fund: $174,000 (6 %) SPRWS Obligation: $164,400 (6%) City general tax levy: $ 1,102,000 (38%) Total $2,898,200 (100%) The following is a proposed schedule for the project should the city council vote to proceed: Receive feasibility study and order public hearing 10/27/03 Public hearing 11/10/03 Authorize preparation of plans and specs 11/10/03 Approve plans and specs/authorize advertisement for bids 03/15/04 Bid date 04/16/04 Assessment hearing 04/26/04 Accept bids/award contract 04/26/04 Begin construction 05/10/04 Complete construction 10/31/04 Assessments certified to Ramsey County 10/10/04 Based on the analysis completed as part of this report, the proposed Hazelwood/County Road C Area Street Improvements project is feasible, necessary and cost effective, and would be a benefit to the City of Maplewood.