HomeMy WebLinkAbout2013 10-14 City Council Meeting PacketThe Maplewood City Council Serves as the Maplewood Area Economic Development Authority
and Will Conduct a Meeting as Such Preceding the City Council Meeting.
NOTE: The EDA Public Hearing that was scheduled for the Approval of Purchase Agreements for
City-Owned Real Property, Castle Avenue and Van Dyke Street is Cancelled.
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, October 14, 2013
City Hall, Council Chambers
Meeting No. 18-13
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
1. Acknowledgement of Maplewood Residents Serving the Country
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep all
discussions civil as we work through difficult issues tonight. If you are here for a Public
Hearing or to address the City Council, please familiarize yourself with the Policies and
Procedures and Rules of Civility, which are located near the entrance. Before addressing
the council, sign in with the City Clerk. At the podium please state your name and
address clearly for the record. All comments/questions shall be posed to the Mayor and
Council. The Mayor will then direct staff, as appropriate, to answer questions or respond
to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of September 23, 2013 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. 3M Companies -- Doug Stang; Information and Photos of Groundbreaking Ceremony for R
& D Facility
2. Adoption of Proclamation Declaring the Week of October 20-26, 2013 as Minnesota
Manufacturers’ Week in the City of Maplewood
a. Neng Lee, Minnesota Department of Employment and Economic Development
(DEED)
b. Gladstone Window and Door
c. Truck Utilities
d. Garden Fresh Farms
3. Adoption of Proclamation to Tubman Family Alliance: Domestic Violence Awareness
Month
4. Appointment to Parks & Recreation Commission
a. Resolution for Appointment
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1. Approval of Claims
2. Approval of Summary Ordinance for the Subsurface Sewage Treatment System
Ordinance
3. Approval of Resolution Certifying Election Judges for the November 5, 2013 General
Municipal Election
4. Approval of Annual Maplewood Historical Society Payment
5. Approval of Resolution Directing Modification of Existing Construction Contract, Change
Order 2 with Weber, Police Department Expansion Project - Phase 1A
6. Approval of Resolution Directing Modification of Existing Construction Contract, Change
Order 5 with Weber, Police Department Expansion Project - Phase 2
7. Approval to Amend Contract with The Conservation Fund to Extend Sale of Real Estate
for Fish Creek
8. Approval of Joint Powers Agreement With Ramsey County For Violent Crime Enforcement
Team
9. Approval of 3M Developer Agreement, Project 12-15
10. Approval of Resolution to Enter Into Cooperative Agreement with MnDOT for East Metro
Public Safety Training Facility, Project 09-09
11. Approval of Maintenance Agreement With Washington County, Ramsey County, and
Woodbury, Project 03-15, Century Avenue Improvements
12. Approval of Purchase of Fleet Maintenance Parallelogram Lift
13. Approval of Purchase of Single Axle Plow Truck
14. Approval of Consulting Contract for Marketing and Advertising
H. PUBLIC HEARINGS
1. Approval of Second Reading Amending the Ordinance Regulating Off-Sale Intoxicating
Liquor Licenses Distance Requirements and Lifting the Moratorium on New Off-Sale
Licenses
I. UNFINISHED BUSINESS
1. Approval of Purchase of Carts Through the Recycling Contract
2. Approval of 2014 Charitable Gambling Awards
J. NEW BUSINESS
1. Approval of an Annual Currency Exchange License Renewal for EZ Cash Maplewood
LLC, 3035 White Bear Avenue
2. Preliminary Approval for Issuance of Refunding Bonds
3. Approval of Resolution Supporting Police Department Policy Development
K. AWARD OF BIDS
None
L. VISITOR PRESENTATIONS
M. ADMINISTRATIVE PRESENTATIONS
1. Council Calendar Update
2. Cancellation of the November 4, 2013 Council Manager Workshop
N. COUNCIL PRESENTATIONS
O. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon request. The
request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to
make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings
– elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep
emotions in check and use respectful language.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, September 23, 2013
Council Chambers, City Hall
Meeting No. 17-13
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:02 p.m. by Mayor Rossbach.
Boy Scouts from Troop 197 - Gethsemane Lutheran Church were in attendance to earn
their merit badge in communication.
B. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Boy Scouts from Troop 197
C. ROLL CALL
Will Rossbach, Mayor Present
Robert Cardinal, Councilmember Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
N1 Arkwright/Sunrise Project
N2 Recycling Carts
Councilmember Cave
moved to approve the agenda as amended with additions to N1.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of September 9, 2013 City Council Workshop Minutes
Councilmember Juenemann
moved to approve the September 9, 2013 City Council
Workshop Minutes as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of September 9, 2013 City Council Meeting Minutes
Councilmember Juenemann requested “ready” be changed to “reader” in agenda item
G4.
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Councilmember Juenemann
moved to approve the September 9, 2013 City Council
Meeting Minutes as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
None
G. CONSENT AGENDA
Councilmember Cardinal requested agenda item G2 be highlighted. Item G2 was pulled
from the Consent agenda for further discussion.
Councilmember Juenemann
moved to approve agenda items G1 and G3-G6.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann
moved to approve the Approval of Claims.
ACCOUNTS PAYABLE
$ 262,978.99 Checks # 90637 thru # 90690
dated 08/30/13 thru 09/15/13
$ 546,707.43 Disbursements via debits to checking account
dated 09/03/13 thru 09/06/13
$ 1,412,415.39 Checks # 90693 thru # 90724
dated 09/17/13
$ 239,139.85 Disbursements via debits to checking account
dated 09/09/13 thru 09/13/13
$ 2,461,241.66 Total Accounts Payable
PAYROLL
$ 520,145.94 Payroll Checks and Direct Deposits dated 09/13/13
$ 973.50 Payroll Deduction check # 9989540 thru # 9989542 dated 09/13/13
$ 521,119.44 Total Payroll
$ 2,982,361.10 GRAND TOTAL
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Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval to Solicit Quotes for a City-Wide Parks Needs Assessment Survey
Parks & Recreation Director Konewko gave the staff report and answered questions of
the council.
Councilmember Cardinal
moved to approve the staff solicit quotes for a City-Wide Parks
Needs Assessment Survey and the quotes come back to the City Council for approval.
Seconded by Councilmember Cave
Councilmember Cardinal withdrew his motion.
Mayor Rossbach
moved to approve the Mayor and the City Manager enter into a
contract for services for a City-Wide Parks Needs Assessment Survey and the
recommendation not-to-exceed budget of $30k for these services.
Seconded by Councilmember Juenemann Ayes – Mayor Rossbach, Council
Members Juenemann and
Koppen
Nays – Council Members Cardinal
and Cave
The motion passed.
3. Approval of Resolution of Support for Tubman to Allow the City of
Maplewood to Serve as Fiscal Agent for State Bonding Proposal
Councilmember Juenemann
moved to approve the resolution of support for Tubman in
securing state of Minnesota bonding monies for their project and further directing the
City Manager to develop documents to approve the City as fiscal agent for Tubman in
this endeavor.
RESOLUTION 13-9-973
Resolution of Support for Tubman
To Allow City as Fiscal Agent for State Bonding Proposal
WHEREAS, Tubman operates a regional Community Collaborative Service
Center, Shelter for victims of violence and exploitation, and Learning Institute at the
former St. Paul’s Monastery located at Monastery Way and Larpenteur Avenue, and
WHEREAS, Tubman is proposing nearly $6 million in necessary code,
accessibility and security improvements to the former monastery—now Harriet Tubman
Center East—to facilitate this service center, and
WHEREAS, Tubman is requesting state bonding support through legislation to
provide for up to $720,000 in financial support to complete renovations and furnish the
two remaining shelter floors in this facility, and
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WHEREAS, the Maplewood City Council has previously expressed support for
the services provided by Tubman for the citizens of our City and region, and
WHEREAS, the State of Minnesota requires that a local government agency act
as the fiscal agent for General Obligation Bond funding.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, as follows:
1. Hereby acknowledges its support for Tubman’s request for state funding for this
important project and improvement, and further supports said legislation as
introduced on behalf of Tubman in the 2014 legislative session.
2. Hereby directs the City Manager to prepare documents for Council approval such
that the City of Maplewood will act as the fiscal agent for Tubman in receiving
financial support from the State of Minnesota.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
4. Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order 4 with Weber, Police Department Expansion
Project - Phase 2
Councilmember Juenemann
moved to approve the Resolution Directing Modification of
Existing Construction Contract, Change Order No. 4, for the Police Department
Expansion Project – Phase 2.
RESOLUTION 13-9-974
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
POLICE DEPARTMENT EXPANSION PROJECT - PHASE 2, CHANGE ORDER NO. 4
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Police Department Expansion Project – Phase 2, and has let a construction
contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Police Department Expansion Project – Phase 2, Change Order No. 4.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1. The Mayor is hereby authorized and directed to modify the existing contract by
executing said Change Order No. 4 which is a decrease of $860.00.
The revised contract amount is $373,025.63.
Adopted by the Maplewood City Council on this 23rd day of September 2013.
Seconded by Councilmember Koppen Ayes – All
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The motion passed.
5. Approval of Amendment to Joint Powers Agreement for Wireless Network
and Support Services
Councilmember Juenemann
moved to approve the Amendment to the Joint Powers
Agreement for Wireless Network and Support Services.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
6. Approval of a Fee Waiver for a Temporary Food Sales Permit Fee for
Ramsey County Sheriff's Foundation
Councilmember Juenemann
moved to approve to waive the $605.00 fee for the
Temporary Food Sales permit for the Ramsey County Sheriff’s Foundation’s “Fright
Farm” located at the Ramsey County Fairgrounds, 2020 White Bear Avenue.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
H. PUBLIC HEARING
1. Approval of First Reading Amending the Ordinance Regulating Off-Sale
Intoxicating Liquor Licenses - Distance Requirements
Citizen Services Director/City Clerk Guilfoile gave the staff report and answered
questions of the council.
Mayor Rossbach opened the public hearing.
1. Phillip Lu, Big Discount Liquor, Maplewood
Mayor Rossbach closed the public hearing.
Councilmember Juenemann
moved to approve the first reading amending the Ordinance
Regulating the Distance Requirements for Off-Sale Intoxicating Liquor Licenses from
1,000 feet to 2,460 feet and also instructs the distance be measured from main entrance
to main entrance. The second reading of this code revision is conducted under a
published Public Hearing Notice.
ORDINANACE 932
Sec. 6-169 Ineligibility of certain premises.
No off-sale license shall be issued under this division for premises located 2,640 feet
from an existing off-sale premise. Licensed premises that fall within 2,640 feet of each
other before October 25, 2013, shall be exempt from the 2,640 foot requirement until
that time that the licensed establishment is sold for a purpose other than an off-sale
liquor store. The distance between premises shall be measured from main entrance to
main entrance.
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Seconded by Councilmember Cave Ayes – Mayor Rossbach, Council
Members Cave,
Juenemann and Koppen
Nays – Councilmember Cardinal
Abstain – Councilmember Koppen
The motion passed.
I. UNFINISHED BUSINESS
1. Approval of Green Building Ordinance – Second Reading
a. International Code Council Members
Assistant Building Official Carver addressed the council and introduced Rick Hauffe,
Government Affairs Officer for the International Code Council. Mr. Hauffe introduced
Dave Walls, Executive Director of Sustainability Programs at the International Code
Council. Mr. Walls addressed the council to presented information on ICC and the
Green Building Ordinance. Mr. Hauffe further introduced Tom Bakken, President of
10,000 Lakes Chapter of the International Code Council.
Assistant Building Official Carver thanked staff for their leadership and efforts towards
the Green Building Ordinance.
Councilmember Juenemann
moved to approve the second reading of Green Building
Program Ordinance.
ORDINANCE 933
AN ORDINANCE TO THE MAPLEWOOD MUNICIPAL CODE REGARDING THE
GREEN BUILDING PROGRAM
The Maplewood City Council approves the following addition to the Maplewood Code of
Ordinances. This ordinance creates a new green building ordinance which will be
placed in the Building Chapter (Chapter 12) of the city code.
Section 1. Scope.
This ordinance applies to the regulations of “green building” within the City of
Maplewood, Ramsey County, Minnesota. This ordinance focuses on residential,
commercial and industrial buildings in the City of Maplewood. This ordinance applies to
City of Maplewood owned and financed buildings as determined by the City Manager
and approved by the City Council. Other buildings within the City of Maplewood are NOT
subject to the code provisions of this ordinance unless the building owner or
representative accepts these provisions as a volunteer commitment. The City of
Maplewood shall establish an incentive plan for private property choosing the voluntary
commitment.
Section 2. Purpose and Intent.
It is the goal of the City of Maplewood to provide green building program provisions
consistent with the scope of a green construction code. This green building program is
intended to safeguard the environment, public health, safety and general welfare through
the establishment of requirements to reduce the negative impacts and increase the
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positive impacts of the built environment on the natural environment and building
occupants. The green building program is not intended to abridge or supersede safety,
health or environmental requirements under other applicable codes or ordinances.
Section 3. Base Documents.
a. ICC 700-2008 National Green Building Standards.
This Standard applies to detached one and two-family dwellings and multiple single
family dwellings (town-houses) not more than three stories in height above grade plane
with a separate means of egress, their accessory structures, and the site or lot upon
which these buildings are located. This Standard shall also be used for subdivisions,
building sites, alterations, additions, renovations, mixed-use residential buildings, and
historic buildings, where applicable.
b. 2012 International Green Construction Code.
The provisions of this code shall apply to the design, construction, addition, alteration,
change of occupancy, relocation, replacement, repair, equipment, building site,
maintenance, removal and demolition, of every building or structure or any
appurtenances connected or attached to such buildings or structures and to the site on
which the building is located.
TABLE 302.1
c. REQUIREMENTS DETERMINED BY THE JURISDICTION (MAPLEWOOD)
Section Section Title or Description and Directives Jurisdictional
Requirements
CHAPTER 1. SCOPE
101.3
Exception
1.1
Detached one- and two-family dwellings and multiple
single-family dwellings (town-houses) not more than
three stories in height above grade plane with a
separate means of egress, their accessory structures,
and the site or lot upon which these buildings are
located, shall comply with ICC 700.
X Yes
No
101.3
Exception
1.2
Group R-3 residential buildings, their accessory
structures, and the site or lot upon which these
buildings are located, shall comply with ICC 700.
X Yes
No
101.3
Exception
1.3
Group R-2 and R-4 residential buildings four stories
or less in height above grade plane, their accessory
structures, and the site or lot upon which these
buildings are located, shall comply with ICC 700.
Yes
X No
CHAPTER 4. SITE DEVELOPMENT AND LAND USE
402.2.1 Flood hazard area preservation, general Yes X No
402.2.2 Flood hazard area preservation, specific Yes X No
402.3 Surface water protection Yes X No
402.5 Conservation area Yes X No
402.7 Agricultural land Yes X No
402.8 Greenfield sites Yes X No
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407.4.1 High-occupancy vehicle parking Yes X No
407.4.2 Low-emission, hybrid and electric vehicle parking Yes X No
409.1 Light pollution control Yes X No
CHAPTER 5. MATERIAL RESOURCE CONSERVATION AND EFFICIENCY
503.1
Minimum percentage of waste material diverted from
landfills
50%
65%
X 75%
CHAPTER 6. ENERGY CONSERVATION, EFFICIENCY AND CO² EMISSION REDUCTION
302.1,
302.1.1,
602.1
zEPI of Jurisdictional Choice – The jurisdiction shall
indicate a zEPI of 46 or less in each occupancy for
which it intends to require enhanced energy
performance.
Occupancy: na
zEPI: na
604.1 Automated demand response infrastructure Yes X No
CHAPTER 7. WATER RESOURCE CONSERVATION, QUALITY AND EFFICIENCY
702.7 Municipal reclaimed water Yes X No
CHAPTER 8. INDOOR ENVIRONMENTAL QUALITY AND COMFORT
804.2 Post-Construction Pre-Occupancy Baseline IAQ
Testing
Yes X No
807.1 Sound Transmission and sound levels Yes X No
CHAPTER 10. EXISTING BUILDINGS
1007.2 Evaluation of existing buildings X Yes No
1007.3 Post Certificate of Occupancy zEPI, energy demand,
and CO² emissions reporting
Yes
X No
d. EXCEPTIONS AND DELETIONS TO THE BASE DOCUMENTS.
1. 2012 International Green Construction Code Section 101.3, exception 4 shall
be deleted.
2. 2012 International Green Construction Code Section 301.1.1 shall be
deleted.
3. 2012 International Green Construction Code Chapter 6 shall be an optional
chapter. The 2012 International Energy Conservation Code shall be used, but
not both or portions of both.
Section 4. General Ordinance Provisions
a. Interpretation
In interpreting this ordinance and its application, the provisions of these regulations shall
be held to the minimum requirements for the protection of public health, safety and
general welfare as determined by the Building Official.
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b. Conflict
Where there is conflict between a general requirement and a specific requirement, the
specific requirement shall be applicable. Where, in any specific case, different sections
of the code specify different materials, methods of construction or other requirements,
the most practical requirement to meet the intent of the code shall govern. The
provisions of this code shall not be deemed to nullify any provisions of local, state or
federal law.
Section 5. Ordinance Placement.
a. 12-41
Seconded by Councilmember Ayes – All
The motion passed.
2. Approval of Geranium Park Playground Plan
Parks Manager Taylor gave the staff report and answered questions of the council.
Councilmember Juenemann
moved to approve the City Manager enter into a contract
with Flanagan Sales Inc. in the amount of $90,000 to purchase and install new
playground equipment chosen by the residents at Geranium Park.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Approval of Marshlands Trail Agreements for East Metro Training Facility
a. Hill Murray School
b. Ramsey County
Parks Manager Taylor gave the staff report. Parks and Recreation Director Konewko
answered questions of the council.
Councilmember Juenemann
moved to approve the Marshland Trail Agreement with Hill
Murray School.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
Councilmember Juenemann
moved to approve the Marshland Trail Agreement with
Ramsey County Parks and Recreation.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
4. Approval of Subsurface Sewage Treatment System – Second Reading
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Assistant City Manager/Community Development Director Coleman gave the staff
report.
Councilmember Koppen
ORDINANCE 934
moved to approve the second reading of the Subsurface
Sewage Treatment System Ordinance.
AN ORDINANCE TO THE MAPLEWOOD MUNICIPAL CODE REGARDING
SUBSURFACE SEWAGE TREATMENT SYSTEMS
The Maplewood City Council approves the following addition to the Maplewood Code of
Ordinances. This ordinance replaces Chapter 40, Article II, Division 5 (Individual
Sanitary Sewer Systems) in its entirety.
TABLE OF CONTENTS
1. Sec. 40-161. - INTRODUCTION ........................................................................... 11
2. Sec. 40-162. - TITLE, PURPOSE AND INTENT ................................................... 11
3. Sec. 40-163. - AUTHORITY .................................................................................. 12
4. Sec. 40-164. - EFFECTIVE DATE ........................................................................ 12
5. Sec. 40-165. - 40.195 - RESERVED ..................................................................... 12
6. Sec. 40-196. - DEFINITIONS ................................................................................ 12
7. Sec. 40-197. - SCOPE .......................................................................................... 16
8. Sec. 40-198. - JURISDICTION ............................................................................. 16
9. Sec. 40-199. - ADMINSTRATION ......................................................................... 16
10. Sec. 40-200. - LIABILITY ...................................................................................... 16
11. Sec. 40-201. - MEASUREMENT OF DISTANCES ................................................ 17
12. Sec. 40-202. - INTERPRETATION OF CERTAIN ITEMS ..................................... 17
13. Sec. 40-203. - 40-232 - RESERVED ..................................................................... 17
14. Sec. 40-233. - RETROACTIVITY .......................................................................... 17
15. Sec. 40-234. - UPGRADE, REPAIR, REPLACEMENT, AND ABANDONMENT ... 17
16. Sec. 40-235. - SSTS IN FLOODPLAINS ............................................................... 18
17. Sec. 40-236. - CLASS V INJECTION WELLS ....................................................... 18
18. Sec. 40-237. - SSTS PRACTITIONER LICENSING .............................................. 18
19. Sec. 40-238. - PROHIBITIONS ............................................................................. 18
20. Sec. 40-239. - 40-269 - RESERVED ..................................................................... 19
21. Sec. 40-270. - STANDARDS ADOPTED BY REFERENCE .................................. 19
22. Sec. 40-271. - AMENDMENTS TO THE ADOPTED STANDARDS ...................... 19
23. Sec. 40-272. - VARIANCE REQUESTS ................................................................ 21
24. Sec. 40-273. - PERMIT REQUIRED ..................................................................... 21
25. Sec. 40-274. - CONSTRUCTION PERMIT ........................................................... 21
26. Sec. 40-275. - OPERATING PERMIT ................................................................... 23
27. Sec. 40-276. - ABANDONMENT CERTIFICATION ............................................... 26
28. Sec. 40-277. - MANAGEMENT PLANS ................................................................ 27
29. Sec. 40-278. - 40-309 - RESERVED ..................................................................... 28
30. Sec. 40-310. - COMPLIANCE INSPECTION PROGRAM ..................................... 28
31. Sec. 40-311. - 40-341 - RESERVED ..................................................................... 33
32. Sec. 40-342. - VIOLATIONS ................................................................................. 33
33. Sec. 40-343. - PROSECUTION ............................................................................ 34
34. Sec. 40-344. - STATE NOTIFICATION OF VIOLATION ....................................... 34
35. Sec. 40-345. - COSTS AND REIMBURSEMENTS ............................................... 34
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36. Sec. 40-346. - RECORD KEEPING ...................................................................... 34
37. Sec. 40-347. - ANNUAL REPORT ........................................................................ 34
38. Sec. 40-348. - FEES ............................................................................................. 34
39. Sec. 40-349. - INTERPRETATION ....................................................................... 35
40. Sec. 40-350. - SEVERABILITY ............................................................................. 35
41. Sec. 40-351. - ABROGATION AND GREATER RESTRICTIONS ......................... 35
Sec. 40-161. - INTRODUCTION
This is an Ordinance authorizing and providing for sewage treatment and soil dispersal in
unsewered areas of the City. It establishes:
1. Minimum standards for and regulation of Individual Sewage Treatment Systems (ISTS)
and mid-sized Subsurface Sewage Treatment Systems (MSTS) (collectively referred to
as SSTS) in unsewered areas of the City of Maplewood incorporating by reference
minimum standards established by Minnesota statutes and administrative rules of the
Minnesota Pollution Control Agency (MPCA),
2. Requirements for issuing permits for installation, alteration, repair or expansion of SSTS,
3. Requirements for all SSTS permitted under the revised Minnesota Rules, Chapters 7080
and 7081 to be operated under an approved management plan,
4. Standards for upgrade, repair, replacement, or abandonment of SSTS,
5. Penalties for failure to comply with these provisions,
6. Provisions for enforcement of these requirements, and
7. Standards which promote the health, safety and welfare of the public as reflected in
Minnesota Statutes, Sections 115.55, 145A.05, the City Comprehensive Plan and the
City Zoning Ordinance.
Sec. 40-162. - TITLE, PURPOSE AND INTENT
(a) Title
The City ordains Division 5 of the City Code the “City of Maplewood Subsurface Sewage
Treatment System (SSTS) Ordinance.”
(b) Purpose
The purpose of this Ordinance is to establish minimum requirements for regulation of
ISTS and MSTS for the treatment and dispersal of sewage within the applicable
jurisdiction of the City to protect public health and safety, groundwater quality, and
prevent or eliminate the development of public nuisances. It is intended to serve the
best interests of the City’s citizens by protecting its health, safety, general welfare, and
natural resources.
(c) Intent
It is intended by the City that this Ordinance will promote the following:
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(1) The protection of lakes, rivers and streams, wetlands, and groundwater in the
City of Maplewood essential to the promotion of public health, safety, welfare,
socioeconomic growth and development of the City.
(2) The regulation of proper SSTS construction, reconstruction, repair and
maintenance to prevent the entry and migration of contaminants, thereby
protecting against the degradation of surface water and groundwater quality.
(3) The establishment of minimum standards for SSTS placement, design,
construction, reconstruction, repair and maintenance to prevent
contamination and, if contamination is discovered, the identification and
control of its consequences and the abatement of its source and migration.
(4) The appropriate utilization of privy vaults and other non-water carried sewage
collection and storage facilities.
(5) The provision of technical assistance and education, plan review, inspections,
SSTS surveys and complaint investigations to prevent or control water-borne
diseases, lake degradation, groundwater related hazards, and public
nuisance conditions.
Sec. 40-163. - AUTHORITY
This Ordinance is adopted pursuant to Minnesota Statutes, Section 115.55; Minnesota Statutes,
Section 145A.05; or successor statutes, and Minnesota Rules, Chapter 7080, Chapter 7081,
Chapter 7082, or successor rules.
Sec. 40-164. - EFFECTIVE DATE
The provisions set forth in this Ordinance shall become effective on September 23, 2013.
Sec. 40.165. - 40.195. - RESERVED
Sec. 40-196. - DEFINITIONS
The following words and phrases shall have the meanings ascribed to them in this Section. If
not specifically defined in this Section, terms used in this Ordinance shall have the same
meaning as provided in the standards adopted by reference. Words or phrases that are not
defined here or in the standards adopted by reference shall have common usage meaning. For
purposes of this Ordinance, the words “must” and “shall” are mandatory and the words “may”
and “should” are permissive.
Authorized Representative: An employee or agent of the City of Maplewood.
Class V Injection Well: A shallow well used to place a variety of fluids directly below the land
surface, which includes a domestic SSTS serving more than twenty (20) people. The U.S.
Environmental Protection Agency and delegated state groundwater programs permit these wells
to inject wastes below the ground surface provided they meet certain requirements and do not
endanger underground sources of drinking water. Class V motor vehicle waste disposal wells
and large-capacity cesspools are specifically prohibited (see 40 CFR Parts 144 & 146).
Cluster System: A SSTS under some form of common ownership that collects wastewater
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from two or more dwellings or buildings and conveys it to a treatment and dispersal system
located on an acceptable site near the dwellings or buildings.
City: City of Maplewood, Minnesota.
City Council: The City of Maplewood City Council.
City Manager: The City Manager of the City of Maplewood, Minnesota.
Department: The City of Maplewood Department designated by the City Manager to
administer SSTS.
Design Flow: The daily volume of wastewater for which a SSTS is designed to treat and
discharge.
Flood Plain: The channel or beds proper and the areas adjoining a wetland, watercourse or
lake which a regional flood may have or could hereafter cover. Floodplain areas within the City
shall include all areas shown as zone A or zone AE on the flood insurance rate map. Refer to
the City Floodplain Ordinance for further definitions.
Failure to Protect Groundwater: At a minimum, a SSTS that does not protect groundwater is
considered to be a seepage pit, cesspool, drywell, leaching pit, or other pit; a SSTS with less
than the required vertical separation distance, described in Minnesota Rules, Chapter
7080.1500 Subp. 4 D and E; and a system not abandoned in accordance with Chapter
7080.2500. The determination of the threat to groundwater for other conditions must be made
by a Qualified Employee or an individual licensed pursuant to Section 40-237 hereof.
Imminent Threat to Public Health and Safety: At a minimum a SSTS with a discharge of
sewage or sewage effluent to the ground surface, drainage systems, ditches, storm water
drains, or directly to surface water; SSTS that cause a reoccurring sewage backup into a
dwelling or other establishment; SSTS with electrical hazards; or sewage tanks with unsecured,
damaged, or weak maintenance access covers. The determination of protectiveness for other
conditions must be made by a Qualified Employee or a SSTS inspection business licensed
pursuant to Section 5 hereof.
ISTS: An individual sewage treatment system having a design flow of no more than 5,000
gallons per day.
Industrial Waste: Sewage containing waste from activities other than sanitary waste from
industrial activities including, but not limited to, the following uses defined under the Standard
Industrial Classification (SIC) Codes established by the U.S. Office of Management and Budget.
SIC
CODE(S)
INDUSTRY CATEGORY
753-7549 Automotive Repairs and Services
7231,7241 Beauty Shops, Barber Shops
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7211-7219 Laundry Cleaning and Garment Services
4011-4581 Transportation (Maintenance only)
8062-8069 Hospitals
2000-3999 Manufacturing
2000-2099 Food Products
2100-2199 Tobacco Products
2400-2499 Lumber and Wood Products, except Furniture
2500-2599 Furniture and Fixtures
2600-2699 Paper and Allied Products
2700-2799 Printing, Publishing, and Allied Industries
2800-2899 Chemicals and Allied Products
2900-2999 Petroleum Refining and Related Industries
3000-3099 Rubber and Miscellaneous Plastics
3100-3199 Leather Tanning and Finishing
3000-3099 Rubber and Miscellaneous Plastics
3100-3199 Leather Tanning and Finishing
3200-3299 Stone, Clay, Glass, and Concrete Products
3300-3399 Primary Metal Industries
3400-3499 Fabricated Metal Products (except Machinery, and
Transportation Equipment
3500-3599 Industrial and Commercial Machinery and Computer
Equipment
3700-3799 Transportation Equipment
3800-3899 Measuring, Analyzing, and Controlling Instruments;
Photographic, Medical and Optical Goods; Watches and
Clocks
3900-3999 Miscellaneous Manufacturing Industries
Malfunction: The partial or complete loss of function of a SSTS component, which requires a
corrective action to restore its intended function.
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Management Plan: A plan that describes necessary and recommended routine operational
and maintenance requirements, periodic examination, adjustment, and testing, and the
frequency of each to ensure system performance meets the treatment expectations, including a
planned course of action to prevent an illegal discharge.
MDH: Minnesota Department of Health
Minor Repair: The repair or replacement of an existing damaged or faulty component/part of a
SSTS that will return the SSTS to its operable condition. The repair shall not alter the original
area, dimensions, design, specifications or concept of the SSTS.
MSTS: A “midsized subsurface sewage treatment system” under single ownership that
receives sewage from dwellings or other establishments having a design flow of more than
5,000 gallons per day to a maximum of 10,000 gallons per day.
Notice of Noncompliance: A written document issued by the Department notifying a system
owner that the owner’s onsite/cluster treatment system has been observed to be noncompliant
with the requirements of this Ordinance.
MPCA: Minnesota Pollution Control Agency.
Qualified Employee: An employee of the state or a local unit of government, who performs
site evaluations or designs, installs, maintains, pumps, or inspects SSTS as part of the
individual’s employment duties and is registered on the SSTS professional register verifying
specialty area endorsements applicable to the work being conducted.
Record Drawings: A set of drawings which to the fullest extent possible document the final in-
place location, size, and type of all SSTS components including the results of any materials
testing performed and a description of conditions during construction of the system.
Sewage: Waste from toilets, bathing, laundry, or culinary activities or operations or floor drains
associated with these sources, including household cleaners and other constituents in amounts
normally used for domestic purposes.
SSTS: Subsurface sewage treatment system Including an ISTS or MSTS.
State: The State of Minnesota.
Treatment Level: Treatment system performance levels defined in Minnesota Rules, Chapter
7083.4030, Table III for testing of proprietary treatment products, which include the following:
Level A: cBOD5 < 15 mg/L; TSS < 15 mg/L; fecal coliforms < 1,000/100 mL.
Level A-2: cBOD5 < 15 mg/L; TSS < 15 mg/L; fecal coliforms N/A
Level B: cBOD5 < 25 mg/L; TSS < 30 mg/L; fecal coliforms < 10,000/100 mL.
Level B-2: cBOD5 < 25 mg/L; TSS < 30 mg/L; fecal coliforms N/A
Level C: cBOD5 < 125 mg/L; TSS < 80 mg/L; fecal coliforms N/A.
Type I System: An ISTS that follows a standard trench, bed, at-grade, mound, or graywater
system design in accordance with MPCA rules, Minnesota Rules, Chapter 7080.2200 through
7080.2240.
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Type II System: An ISTS on a lot located in a floodplain, a privy or a holding tank.
Type III System: A custom designed ISTS having acceptable flow restriction devices to allow
its use on a lot that cannot accommodate a standard Type I soil treatment and dispersal system.
Type IV System: An ISTS, having an approved pretreatment device and incorporating
pressure distribution and dosing, that is capable of providing suitable treatment for use where
the separation distance to a shallow saturated zone is less than the minimum allowed.
Type V System: An ISTS, which is a custom engineered design to accommodate the site
taking into account pretreatment effluent quality, loading rates, loading methods, groundwater
mounding, and other soil and other relevant soil, site, and wastewater characteristics such that
groundwater contamination by viable fecal organisms is prevented.
Unsewered Area: Any area within the City not served by a municipal sanitary sewer collection
system permitted by the MPCA.
Sec. 40-197. - SCOPE
This Ordinance regulates the siting, design, installation, alterations, operation, maintenance,
monitoring, and management of all SSTS within the City’s applicable jurisdiction including, but
not necessarily limited to individual SSTS and cluster or community SSTS, privy vaults, and
other non-water carried SSTS. All sewage generated in unsewered areas of the City shall be
treated and dispersed by an approved SSTS that is sited, designed, installed, operated, and
maintained in accordance with the provisions of this Ordinance or connected to municipal
sanitary sewer when it is available in accordance with the City Sanitary Sewer Ordinance. The
City Engineer, or his or her designee, shall determine if municipal sanitary sewer is available.
Sec. 40-198. - JURISDICTION
The jurisdiction of this Ordinance shall include all property within the City limits.
Sec. 40-199. - ADMINSTRATION
(a) CITY ADMINISTRATION
The Department shall administer the SSTS program and all provisions of this Ordinance. At
appropriate times, the City shall review or revise or update this Ordinance as necessary.
The City shall employ or retain under contract qualified and appropriately licensed
professionals to administer and operate the SSTS program.
(b) STATE OF MINNESOTA
Where a single SSTS or group of SSTS under single ownership within one-half mile of each
other, have a design flow greater than 10,000 gallons per day, the owner or owners shall
make application for and obtain a State Disposal System permit from the MPCA. For any
SSTS that has a measured daily flow for a consecutive seven-day period which equals or
exceeds 10,000 gallons per day, a State Disposal System permit is required. SSTS serving
establishments or facilities licensed or otherwise regulated by the State shall conform to the
requirements of this Ordinance.
Sec. 40-200. - LIABILITY
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Any liability or responsibility shall not be imposed upon the City or any of its officials,
employees, or other contract agent, its employees, agents or servants thereof for damage
resulting from the defective construction, operation, or abandonment of any SSTS regulated
under this rule by reason of standards, requirements, or inspections authorized hereunder.
Sec. 40-201. - MEASUREMENT OF DISTANCES
Unless otherwise specified in this division, all distances shall be measured horizontally.
Sec. 40-201. - INTERPRETATION OF CERTAIN ITEMS
For the purposes of this division, certain terms or words used shall be interpreted as follows:
The words “shall” and “must” are mandatory; the words “should” and “may” are permissive.
Sec. 40-203. - 40-232 - RESERVED
Sec. 40-197. - RETROACTIVITY
(a) All SSTS
Except as explicitly set forth in Section 40-233(b), all provisions of this Ordinance shall apply
to any SSTS regardless of the date it was originally permitted.
(b) Existing Permits
Unexpired permits which were issued prior to the effective date shall remain valid under the
terms and conditions of the original permit until the original expiration date or until a change
in system ownership whichever is earlier.
(c) Two Soil Treatment and Dispersal Areas
All lots created after January 23, 1996 must have a minimum of two soil treatment and
dispersal areas that can support trenches, seepage beds, mounds, and at-grade systems as
described in Minnesota Rules, Chapters 7080.2200 through 7080.2230 or site conditions
described in Chapter 7081.0270, Subp. 3 through 7. If an additional soil treatment and
dispersal area is available on lots created on or before January 23, 1996, it shall be
identified in the site evaluation.
(d) Existing SSTS without Permits
Existing SSTS with no permits of record shall require a permit and be brought into
compliance with the requirements of this Ordinance regardless of the date they were
originally constructed.
Sec. 40-234. - UPGRADE, REPAIR, REPLACEMENT, AND ABANDONMENT
(a) SSTS Capacity Expansions
Expansion of an existing SSTS must include any system upgrades that are necessary to
bring the entire system into compliance with the prevailing provisions of this Ordinance at
the time of the expansion.
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(b) Bedroom Additions
A compliance inspection is required prior to issuance of a permit for a bedroom addition. If
the system is found to be non-compliant, the owner shall upgrade, repair, or replace the
existing system prior to issuance of the permit for the bedroom addition.
(c) Failure to Protect Groundwater
A SSTS that is determined not to be protective of groundwater in accordance with
Minnesota Rules, Chapter 7080.1500, Subp.4.B shall be upgraded, repaired, replaced or
abandoned by the owner in accordance with the provisions of this Ordinance within three (3)
months of receipt of a Notice of Noncompliance. If the Department determines that
extenuating circumstances exist, this timeframe may be extended to eighteen (18) months
from receipt of a Notice of Noncompliance.
(d) Imminent Threat to Public Health or Safety
A SSTS that is determined to be an imminent threat to public health or safety in accordance
with Minnesota Rules, Chapter 7080.1500, Subp.4A shall be upgraded, repaired, replaced
or abandoned by the owner in accordance with the provisions of this Ordinance within three
(3) months of receipt of a Notice of Noncompliance. If the Department determines that
extenuating circumstances exist, this timeframe may be extended to ten (10) months from
receipt of a Notice of Noncompliance.
(e) Abandonment
Any SSTS, or any component thereof, which is no longer intended to be used, must be
abandoned in accordance with Minnesota Rules, Chapter 7080.2500.
Sec. 40-235. - SSTS IN FLOODPLAINS
SSTS shall not be located in a floodplain.
Sec. 40-236. - CLASS V INJECTION WELLS
All owners of new or replacement SSTS that are considered to be Class V injection wells, as
defined in the Code of Federal Regulations (CFR), Title 40, Part 144, are required by the
Federal Government to submit SSTS inventory information to the Environmental Protection
Agency as described in CFR40, Part 144. Further, owners are required to identify all Class V
injection wells in property transfer disclosures.
Sec. 40-237. - SSTS PRACTITIONER LICENSING
No person shall engage in site evaluation, inspection, design, installation, construction,
alteration, extension, repair, maintenance, or pumping of SSTS without an appropriate and valid
license issued by MPCA in accordance with Minnesota Rules, Chapter 7083 except as
exempted in 7083.0700.
Sec. 40-238. - PROHIBITIONS
(a) Occupancy or Use of a Building without a Compliant SSTS
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It is unlawful for any person to maintain, occupy, or use any building intended for habitation
in an unsewered area that is not provided with a wastewater treatment system that disposes
of wastewater in a manner that complies with the provisions of this Ordinance.
(b) Sewage Discharge to Ground Surface or Surface Water
It is unlawful for any person to construct, maintain, or use any SSTS system regulated under
this Ordinance that results in raw or partially treated wastewater seeping to the ground
surface or flowing into any surface water. Any surface discharging system must be
permitted under the National Pollutant Discharge Elimination System program by the MPCA.
(c) Sewage Discharge to a Well or Boring
It is unlawful for any person to discharge raw or treated wastewater into any well or boring
as described in Minnesota Rules, Chapter 4725.2050, or any other excavation in the ground
that is not in compliance with this Ordinance.
(d) Discharge of Hazardous or Deleterious Materials
It is unlawful for any person to discharge into any treatment system regulated under this
Ordinance any Industrial Waste, or hazardous or deleterious material that adversely affects
the treatment or dispersal performance of the system or groundwater quality.
Sec. 40-239. - 40-269 - RESERVED
Sec. 40-270. - STANDARDS ADOPTED BY REFERENCE
The City hereby adopts by reference Minnesota Rules, Chapters 7080 and 7081 in their entirety
as now constituted and from time to time amended. This adoption does not supersede the
City’s right or ability to adopt local standards that are in compliance with Minnesota Statute
115.55.
Sec. 40-271. - AMENDMENTS TO THE ADOPTED STANDARDS
(a) Determination of Hydraulic Loading Rate and SSTS Sizing
Table IX from Minnesota Rules, Chapter 7080.2150, Subp. 3(E) entitled “Loading Rates for
Determining Bottom Absorption Area for Trenches and Seepage Beds for Effluent
Treatment Level C and Absorption Ratios for Determining Mound Absorption Areas Using
Detail Soil Descriptions” and herein adopted by reference shall be used to determine the
hydraulic loading rate and infiltration area for all SSTS permitted under this Ordinance.
(b) Compliance Criteria for Existing SSTS
SSTS built after March 31, 1996 or existing SSTS located in a Shoreland area, existing
wellhead Protection area, or serving a food, beverage, or lodging establishment as defined
under Minnesota Rules, Chapter 7080.1100, Subp. 84 shall have a three-foot vertical
separation between the bottom soil infiltrative surface and the periodically saturated soil
and/or bedrock. Existing systems that have no more than a fifteen (15) percent reduction in
this separation distance (a separation distance no less than 30.6 inches) to account for
settling of sand or soil, normal variation of separation distance measurements and
interpretation of limiting layer characteristics may be considered compliant under this
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Ordinance. The vertical separation measurement shall be made outside the area of system
influence but in an area of similar soil. Minnesota Rules, Chapter 7080.1500, Subp.4.
(c) Holding Tanks
Sewage holding tanks may be considered for installation on previously developed sites, as a
temporary method for periods of up to one (1) year, during which time measures are being
taken to provide municipal sewer service or the installation of an approved system as
provided in this Ordinance. Holding tanks may be considered on a permanent basis for
nonresidential, low -water use establishments generating less than one hundred fifty (150)
gallons per day of waste, subject to approval by the department and the issuance of a
certificate of compliance. Holding tanks may also be considered for floor drains for vehicle
parking areas and existing facilities potentially generating hazardous waste.
(d) Setbacks
The following setback requirements are in addition to the setbacks required in Table VII in
Minnesota Rules Chapter 7080.2150.F:
The following setback requirements are in addition to the setbacks required in Table II
Minnesota Rules Chapter 7081.0270 Subpart 2:
Table VII: Minimum setback distances (feet)
Feature Sewage tank, holding
tank, or sealed privy
Absorption area or
unsealed privy
Above-ground swimming
pools
10 10
In-ground swimming pools 10 20
Shoreland Blufflines (18%
slope)
20 20
Table II: Minimum setback distances (feet)
Feature Sewage tank, holding
tank, or sealed privy
Absorption area or
unsealed privy
Above-ground swimming
pools
10 10
In-ground swimming pools 10 20
Shoreland Blufflines (18%
slope)
20 20
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Variances to building setbacks included in Minnesota Rules, Chapter 7080 and 7081 may
only be considered through the normal City variance process. Variances to shoreland
setbacks may be considered through the Shoreland Ordinance. Variances to well and water
line setbacks are governed by the MDH.
(e) Licensed Professional Engineer Required
The design of SSTS regulated under Minnesota Rules, Chapter 7081 shall be completed by
a licensed Minnesota Professional Engineer, who is also licensed by the MPCA as an
Advanced Designer.
Sec. 40-272. - VARIANCE REQUESTS
A property owner may request a variance from the standards as specified in this Ordinance
pursuant to the requirements provided in Minnesota State Statutes. The City shall consider the
requirements of Minnesota Rules Chapter 7082.0300, subp. 2 and 3 when considering such
variances. Variances that pertain to the standards and requirements of the State of Minnesota
must be approved by the affected State Agency pursuant to the requirements of the State
Agency.
Sec. 40-273. - PERMIT REQUIRED
It is unlawful for any person to construct, install, modify, replace, or operate a SSTS without the
appropriate permit from the Department. The issuing of any permit, variance, or conditional use
under the provisions of this Ordinance shall not absolve the applicant of responsibility to obtain
any other required permit.
Sec. 40-274. - CONSTRUCTION PERMIT
A construction permit shall be obtained by the property owner or an agent of the property owner
from the Department prior to the installation, construction, replacement, modification, alteration,
repair, or capacity expansion of a SSTS. The purpose of this permit is to ensure that the
proposed construction activity is sited, designed, and constructed in accordance with the
provisions of this Ordinance by appropriately certified and/or licensed practitioner(s).
(a) Activities Requiring a Construction Permit
A construction permit is required for installation of a new SSTS, for replacement of an
existing SSTS, or for any repair or replacement of components that will alter the original
function of the system, change the treatment capacity of the system, change the location of
the system, or otherwise change the original system’s design, layout, or function.
(b) Activities Not Requiring a Permit
A construction permit is not required for minor repairs or replacements of system
components that do not alter the original function of the system, change the treatment
capacity of the system, change the location of the system, or otherwise change the original
system’s design, layout, or function.
(c) Construction Permit Required to Obtain Building Permit
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For any property on which a SSTS permit is required, approval and issuance of a valid
SSTS Construction Permit must be obtained before a building or land use permit may be
issued by the Department.
(d) Conformance to Prevailing Requirements
Any activity involving an existing system that requires a Construction Permit shall require
that the entire system be brought into compliance with this Ordinance.
(e) Permit Application Requirements
Construction Permit applications shall be made on forms provided by the Department and
signed by the applicant and an appropriately certified practitioner including the practitioner’s
certification number and date of expiration. The applications shall include the documents
listed in items 1 through 8 below.
(1) The correct address and legal description of the property where the proposed work is
to take place.
(2) The name and contact information (mailing address, telephone number, and e-mail
address) of the property owner.
(3) The name, contact information, and MPCA License Number of the SSTS Designer
responsible for the system design.
(4) Site Evaluation Report as described in Minnesota Rules, Chapter 7080.1730 and on
the Department’s permit application.
(5) Design Report as described in Minnesota Rules, Chapter 7080.2430 and on the
Department’s permit application.
(6) Building Plans for the existing and proposed system.
(7) Management Plan as described in Minnesota Rules, Chapter 7082.0600.
(8) Permit fee.
(f) Application Review and Response
The Department shall review a permit application and supporting documents. Upon
satisfaction that the proposed work will conform to the provisions of this Ordinance, the
Department shall issue a written permit authorizing construction of the SSTS as designed.
In the event the applicant makes a significant change to the approved application, the
applicant must contact the Department prior to initiating or continuing construction,
modification, or operation to determine whether an amended application will be necessary,
as determined by the Department. If determined necessary, the applicant shall file an
amended application detailing the changed conditions for approval prior to initiating or
continuing construction, modification, or operation for approval or denial. If the permit
application is incomplete or does not meet the requirements of this Ordinance the
Department shall deny the application. A notice of denial shall be provided to the applicant,
which must state the reason for the denial.
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(g) Permit Expiration
The Construction Permit is valid for a period of no more than one year from its date of issue.
Satisfactory completion of construction shall be determined by receipt of final record
drawings and a signed certification that the construction or installation of the system was
completed in reasonable conformance with the approved design documents by a qualified
employee of the Department or a licensed inspection business, which is authorized by the
Department and independent of the owner and the SSTS installer.
(h) Extensions and Renewals
The Department may grant an extension of the Construction Permit if the construction has
commenced prior to the original expiration date of the permit. The permit may be extended
for a period of no more than six (6) months.
(i) Transferability
A Construction Permit shall not be transferred to a new owner. The new owner must apply
for a new Construction Permit in accordance with this section.
(j) Suspension or Revocation
The Department may suspend or revoke a Construction Permit issued under this section for
any false statements, misrepresentations of facts on which the Construction Permit was
issued, or unauthorized changes to the system design that alter the original function of the
system as determined by the Department, change the treatment capacity of the system,
change the location of the system, or otherwise change the original system’s design, layout,
or function. A notice of suspension or revocation and the reasons for the suspension or
revocation shall be conveyed in writing to the permit holder. If suspended or revoked,
installation or modification of a treatment system may not commence or continue until a valid
Construction Permit is obtained.
(k) Posting
The Construction Permit shall be posted on the property in such a location and manner so
that the permit is visible and available for inspection until construction is completed and
certified.
Sec. 40-275. - OPERATING PERMIT
(a) SSTS Requiring an Operating Permit
An Operating Permit shall be required of all owners of new holding tanks, Type IV Systems,
Type V Systems, MSTS, or any other system deemed by the Department to require
operational oversight. Sewage shall not be discharged to these systems until the
Department certifies that the system was installed in substantial conformance with the
approved plans, receives the final record drawings of the system, and a valid Operating
Permit is issued to the owner.
(b) Permit Application Requirements
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(1) Application for an Operating Permit shall be made on a form provided by the
Department including:
a. Owner name, mailing address, telephone, and email address
b. Construction Permit reference number and date of issue
c. Final record drawings of the treatment system
d. Owners of holding tanks must submit a copy of a valid executed monitoring and
disposal contract with a licensed maintenance business
(2) Owners of holding tanks shall provide to the Department a copy of a valid monitoring
and disposal contract executed between the owner and a licensed maintenance
business, which guarantees the removal of the holding tank contents in a timely
manner that prevents an illegal discharge in accordance with Minnesota Rules,
Chapter 7082.0100, Subp. 3G. This requirement is waived if the owner is a farmer
who is exempt from licensing under Minnesota Statutes, section 115.56, subdivision
3, paragraph (b), clause (3).
(3) All SSTS existing prior to the effective date of this Ordinance shall require an
operating permit upon transfer of ownership, replacement, any modification or
expansion that requires a permit, or following any SSTS enforcement action.
(c) Department Response
The Department shall review the record drawings, operation and maintenance manual,
management plan, maintenance and servicing contract, and any other pertinent documents
as appropriate for accuracy and completeness. If any deficiencies are identified, the
operating permit shall be denied until the deficiencies are corrected to the satisfaction of the
Department.
(d) Operating Permit Terms and Conditions
The Operating Permit shall include the following:
(1) System performance requirements
(2) System operating requirements
(3) Monitoring locations, procedures and recording requirements
(4) Maintenance requirements and schedules
(5) Compliance limits and boundaries
(6) Reporting requirements
(7) Department notification requirements for non-compliant conditions
(8) Valid contract between the owner and a licensed maintenance business
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(9) Disclosure, location and condition of acceptable soil treatment and dispersal
system site
(10) Descriptions of acceptable and prohibited discharges
(e) Permit Expiration and Renewal
(1) Operating Permits shall be valid for the specific term stated on the permit as
determined by the Department.
(2) An Operating Permit must be renewed prior to its expiration. If not renewed, the
Department may require the system to be removed from service or operated as a
holding tank until the permit is renewed. If not renewed within ninety (90) calendar
days of the expiration date, the City may require that the system be abandoned in
accordance with Section 40-277.
(3) Application shall be made on a form provided by the Department including:
a. Applicant name, mailing address, telephone number, and e-mail address.
b. Reference number of previous owner’s operating permit.
c. Any and all outstanding Compliance Monitoring Reports as required by the
Operating Permit.
d. Certified treatment system inspection signed and/or sealed by a certified
designer, maintenance contractor, or operator at the discretion of the City.
e. Any revisions made to the operation and maintenance manual.
f. Payment of application review fee as determined by the City.
(f) Amendments to Existing Permits not Allowed
The City may not amend an existing permit to reflect changes in this Ordinance until the
permit term has expired and is renewed, unless an amendment is necessary to eliminate an
imminent threat to public health or safety.
(g) Transfers
The Operating Permit may not be transferred. A new owner shall apply for an Operating
Permit in accordance with Section 40-275 of this Ordinance. The Department shall not
terminate the current permit until sixty (60) calendar days after the date of sale unless an
imminent threat to public health and safety exists. To consider the new owner’s application,
the Department may require a performance inspection of the treatment system certified by a
licensed inspector or qualified employee.
(h) Suspension or Revocation
(1) The Department may suspend or revoke any operating permit issued under this
section for any false statements or misrepresentations of facts on which the
Operating Permit was issued.
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(2) Notice of suspension revocation and the reasons for revocation shall be conveyed
in writing to the owner.
(3) If suspended or revoked, the Department may require that the treatment system be
removed from service, operated as a holding tank, or abandoned in accordance
with Section 40-276.
(4) At the Department’s discretion, the operating permit may be reinstated or renewed
upon the owner taking appropriate corrective actions.
(i) Compliance Monitoring
(1) Performance monitoring of a SSTS shall be performed by a licensed inspection
business or licensed service provider hired by the holder of the operating permit in
accordance with the monitoring frequency and parameters stipulated in the permit.
(2) A monitoring report shall be prepared and certified by the licensed inspection
business or licensed service provider. The report shall be submitted to the
Department on a form provided by the Department on or before the compliance
reporting date stipulated in the operating permit. The report shall contain a
description of all maintenance and servicing activities performed since the last
compliance monitoring report as described below:
a. Owner name, mailing address, telephone number, and e-mail address.
b. Operating Permit number
c. Average daily flow since last compliance monitoring report
d. Description of type of maintenance and date performed
e. Description of samples taken (if required), analytical laboratory used, and
results of analyses
f. Problems noted with the system and actions proposed or taken to correct them
g. Name, signature, license and license number of the licensed professional who
performed the work
Sec. 40-276. - ABANDONMENT CERTIFICATION
(a) Purpose
The purpose of the System Abandonment Certification is to ensure that a treatment system
no longer in service is abandoned within a reasonable time following decommissioning and
in a manner that protects public health, safety and water quality. It also terminates all
permits associated with the system.
(b) Abandonment Requirements
(1) Whenever the use of a SSTS or any system component is discontinued as the result
of a system repair, modification, replacement or decommissioning following
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connection to a municipal or private sanitary sewer, or condemnation or demolition of
a building served by the system, further use of the system or any system component
for any purpose under this Ordinance shall be prohibited.
(2) Continued use of a treatment tank where the tank is to become an integral part of a
replacement system or a sanitary sewer system requires the prior written approval of
the Department.
(3) An owner of a SSTS must retain a licensed installation business to abandon all
components of the treatment system within sixty (60) calendar days of discontinued
use. Abandonment shall be completed in accordance with Minnesota Rules,
Chapter 7080.2500. No prior notification to the Department of an owner’s intent to
abandon a system is necessary.
(4) A report of abandonment certified by the licensed installation business shall be
submitted to the Department. The report shall include:
a. Owner’s name, mailing address, telephone number, and e-mail address.
b. Property address
c. System construction permit and operating permit
d. The reason(s) for abandonment
e. A brief description of the abandonment methods used, description of the system
components removed or abandoned in place, and disposition of any materials or
residuals.
(c) Abandonment Certificate
Upon receipt of an abandonment report and its determination that the SSTS has been
abandoned according to the requirements of this Ordinance, the Department shall issue an
abandonment certificate. If the abandonment is not completed according the requirements
of this Ordinance the City shall notify the owner of the SSTS of the deficiencies, which shall
be corrected within thirty (30) calendar days of the notice.
Sec. 40-277. - MANAGEMENT PLANS
(a) Purpose
The purpose of management plans is to describe how a particular SSTS is intended to be
operated and maintained to sustain the performance required. The plan is to be provided by
the certified designer to the system owner when the treatment system is commissioned.
(b) Management Plan Requirements
Management plans are required for all new or replacement SSTS. The management plan
shall be submitted to the Department with the construction permit application for review and
approval. The Department shall be notified of any system modifications made during
construction and the management plan revised and resubmitted at the time of final
construction certification
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(c) Required Contents of a Management Plan
Management plans shall include:
(1) Operating requirements describing tasks that the owner can perform and tasks that
a licensed service provider or maintainer must perform;
(2) Monitoring requirements;
(3) Maintenance requirements including maintenance procedures and a schedule for
routine maintenance;
(4) Statement that the owner is required to notify the Department when the
management plan requirements are not being met;
(5) Disclosure of the location and condition of the additional soil treatment and
dispersal area on the owner’s property or a property serving the owner’s residence;
(6) A description of the system and each component;
(7) A description of how the system functions;
(8) A site plan of the system;
(9) Equipment specifications;
(10) Emergency operating procedures in the event of a malfunction;
(11) A troubleshooting guide
(d) Requirements for Systems not Operated Under a Management Plan
SSTS that are not operated under a management plan or operating permit must have
treatment tanks inspected and provide for the removal of solids if needed every three years.
Solids must be removed when their accumulation meets the limit described in Minnesota
Rules, Chapter 7080.2450. System owners shall be required to submit a MPCA Septic
Tank Maintenance Reporting Form to the Department every three (3) years.
Sec. 40-278. - 40-309 - RESERVED
Sec. 40-310. - COMPLIANCE INSPECTION PROGRAM
(a) Department Responsibility
It is the responsibility of the Department, or its agent, to perform various SSTS compliance
inspections periodically to assure that the requirements of this Ordinance are met.
(1) SSTS compliance inspections must be performed:
a. To ensure compliance with applicable requirements;
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b. To ensure system compliance before issuance of a permit for addition of a
bedroom unless the permit application is made during the period of November
1 to April 30, provided a compliance inspection is performed before the
following June 1 and the applicant submits a Certificate of Compliance by the
following September 30;
c. For all new SSTS construction or replacement;
d. For an evaluation, investigation, inspection, recommendation, or other process
used to prepare a disclosure statement if conducted by a party who is not the
SSTS owner. Such an inspection constitutes a compliance inspection and
shall be conducted in accordance with Minnesota Rules, Chapter 7082.0700
using the SSTS inspection report forms provided by MPCA.
(2) All compliance inspections must be performed and signed by licensed inspection
businesses or qualified employees certified as inspectors.
(3) The Department shall be given access to enter a property at any reasonable time
to inspect and/or monitor the SSTS system. As used in this paragraph, “property”
does not include a residence or private building. The Department shall notify the
owner of the Department’s intent to inspect the SSTS least two (2) days in advance
of the intended inspection.
(4) No person shall hinder or otherwise interfere with the Department’s employees in
the performance of their duties and responsibilities pursuant to this Ordinance.
Refusal to allow reasonable access to the property by the Department shall be
deemed a separate and distinct offense.
(b) New Construction or Replacement
(1) Compliance inspections must be performed on new or replacement SSTS to
determine compliance with Minnesota Rules, Chapters 7080 or 7081.
(2) It is the responsibility of the SSTS owner or the owner’s agent to notify the
Department two (2) calendar days prior to any permitted work on the SSTS.
(3) Installation inspections shall be made at each installation, prior to any work having
been covered by backfill. Work that is backfilled prior to the required inspection
may be ordered to be uncovered whenever necessary to determine compliance.
(4) The licensed installer shall be responsible for notifying the department a minimum
of twenty four (24) hours before the time the work is ready for inspection or
reinspection.
(5) When, upon inspection, any part of the system is determined not to be in
compliance with this division, written notice shall be provided by the Department
indicating the deficiency and the required corrections.
(6) Noted deficiencies shall be properly corrected and reinspected before any other
work on the project is continued.
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(7) SSTS found not to be in compliance with Minnesota Rules, Chapter 7080.1500,
Subp. 4A or Chapter 7081.0080, Subp. 3 must be repaired or replaced within ten
(10) months.
(8) No system shall be placed or replaced in service until final inspection and approval
of the installation.
(9) The contractor, upon completion of the installation, shall file with the department as
–built drawings indicating the location of system components dimensioned from a
permanent reference point.
(10) A minimum of three construction inspections are required for mounds in
accordance with the following:
a. When the original soil under the mound has been roughened, but prior to
placement of the sand fill. Enough of the proposed sand fill must be present to
be viewed.
b. After placement of rock and piping but prior to cover.
c. Final inspection, when the job is completed.
(11) SSTS that are determined to have operation or monitoring deficiencies must
immediately be maintained, monitored or otherwise managed according to the
operating permit.
(12) A Certificate of Compliance for new SSTS construction or replacement shall be
issued by the Department if the Department has reasonable assurance that the
system was built in accordance with the applicable requirements as specified in the
construction permit.
(13) The Certificate of Compliance must include a certified statement by the certified
inspector or qualified employee who conducted the inspection that the SSTS is or
is not in compliance with the Ordinance requirements. If the SSTS is determined
not to be in compliance with the applicable requirements, a Notice of
Noncompliance must be issued to the owner which includes a statement specifying
those Ordinance provisions with which the SSTS does not comply.
(14) The Certificate of Compliance or Notice of Noncompliance must be submitted to
the Department no later than fifteen (15) calendar days after the date the
inspection was performed. The Department shall deliver the Certificate of
Compliance or Notice of Noncompliance to the owner or the owner’s agent within
fifteen (15) calendar days of receipt from the certified inspector. No SSTS shall be
placed into operation until a valid certificated of compliance has been issued.
(15) Certificates of Compliance for new construction or replacement shall remain valid
for five (5) years from the date of issue unless the Department finds evidence of
noncompliance.
(c) Existing Systems
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(1) Compliance inspections shall be required when any of the following conditions
occur:
a. When a construction permit is required to repair, modify, or upgrade an existing
system;
b. Any time there is an expansion of use of the building being served by an
existing SSTS which may impact the performance of the system;
c. Any time there is a change in use of the property being served by an existing
SSTS which may impact the performance of the system;
d. At any time as required by this Ordinance or the Department deems
appropriate such as upon receipt of a complaint or other notice of a system
malfunction.
(2) Compliance inspections of existing SSTS shall be reported on the inspection report
forms provided by MPCA. The following conditions must be assessed or verified:
a. Water-tightness assessment of all treatment tanks including a leakage report;
b. Vertical separation distance between the bottom of the soil treatment and
dispersal system and the periodically saturated soil or bedrock including a
vertical separation verification report;
c. Sewage backup, surface seepage, or surface discharge including a hydraulic
function report.
(3) The Certificate of Compliance must include a certified statement by a Qualified
Employee or licensed inspection business, indicating whether the SSTS is in
compliance with the Ordinance requirements. If the SSTS is determined not to be
in compliance with the applicable requirements, a Notice of Noncompliance must
include a statement specifying those Ordinance provisions with which the SSTS
does not comply. A construction permit application must be submitted to the
Department if the required corrective action is not a minor repair.
(4) The Certificate of Compliance or Notice of Noncompliance must be submitted to
the Department no later than fifteen (15) calendar days after the date the
inspection was performed. The Department shall deliver the Certificate of
Compliance or Notice of Noncompliance to the owner or the owner’s agent within
fifteen (15) calendar days of receipt from the licensed inspection business.
(5) Certificates of Compliance for existing SSTS shall remain valid for three (3) years
from the date of issue unless the Department finds evidence of noncompliance.
(d) Periodically Saturated Soil Disagreements
Disputes involving documented discrepancies on the depth of the periodically saturated soil
for SSTS design or compliance purposes shall be resolved according to Minnesota Rules,
Chapter 7082.0700, subp. 5.
(e) Transfer of Properties
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(1) Whenever a conveyance of land including a structure that is required to have a
SSTS occurs, the following requirements shall be met:
a. A compliance inspection shall have been performed and a Certificate of
Compliance shall have been submitted to the Department within three (3) years
for SSTS older than five years or within five (5) years if the system is less than
five years old, prior to the intended sale or transfer of the property, unless
evidence is found identifying the SSTS as an Imminent Threat to Public Health
and Safety or Failing to Protect Groundwater.
b. The compliance inspection must have been performed by a qualified employee
of the Department or a licensed inspection business following procedures
described in Section 40-310.
c. The seller of the property must disclose in writing information about the status
and location of all known SSTS on the property to the buyer on a form
acceptable to the Department.
d. If the seller fails to provide a Certificate of Compliance, the seller shall provide
the buyer sufficient security in the form of an escrow agreement to assure the
installation of a compliant SSTS. The security shall be placed in an escrow
with a licensed real estate closer, licensed attorney-at-law, or Federal or State
chartered financial institution. The amount escrowed shall be equal to one
hundred fifty percent (150%) of a written estimate to install a compliant SSTS
as provided by a licensed SSTS installer, or the amount escrowed shall be
equal to one hundred ten percent (110%) of the written contract price for the
installation of a compliant SSTS provided by a licensed SSTS installer. After a
compliant SSTS has been installed and a Certificate of Compliance issued, the
Department shall provide the escrow agent a copy of the Certificate of
Compliance. The escrow may also be used to connect to a municipal sanitary
sewer collection system permitted by the MPCA if the Department determines
that an extension of the municipal sanitary sewer collection system to serve the
property is feasible.
(2) A Certificate of Compliance is not required if the sale or transfer involves the
following circumstances:
a. The affected tract of land is without buildings or contains no dwellings or other
buildings with plumbing fixtures.
b. The transfer does not require the filing of a Certificate of Real Estate Value, as
described in Minnesota Statutes, Section 272.115, Subdivision 1.
c. The transfer is a foreclosure or tax forfeiture.
d. The sale or transfer completes a contract for deed or purchase agreement
entered into prior to the effective date of this Ordinance. This subsection
applies only to the original vendor and vendee on such a contract.
e. All dwellings or other buildings are served by a municipal sanitary sewer
collection system permitted by the MPCA.
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(3) All property conveyances subject to this ordinance occurring during the period
between November 15th and April 15th, when SSTS compliance cannot be
determined due to frozen soil conditions, shall require a winter agreement, which
includes an application for a SSTS permit and an agreement to complete a
compliance inspection by the following June 1st by a licensed inspection business.
If upon inspection the SSTS is found to be in compliance, the permit fee will be
refunded. If upon inspection the system is found to be non-compliant, an escrow
agreement must be established in accordance with paragraph (1) d. above, and a
compliant SSTS installed within the timeframe outlined in the Notice of
Noncompliance.
(4) The responsibility for completing the compliance inspection under paragraph (1) a.
above, or for upgrading a system found to be non-compliant shall be determined by
the buyer and seller. Buyer and seller shall provide the Department with a signed
statement indicating responsibility for completion of the compliance inspection and
for upgrading a system found to be non-compliant.
(5) The issuance of permits, Certificates of Compliance, or Notices of Noncompliance
shall not be construed to represent a guarantee or warranty of the system's
operation or effectiveness. Such permits or certificates only represent that the
system has been designed and installed in compliance or non-compliance with the
provisions of these standards and regulations.
Sec. 40-311. - 40-341. - RESERVED
Sec. 40-342. - VIOLATIONS
(a) Cause to Issue a Notice of Violation
Any person, firm, agent, or corporation who violates any of the provisions of this Ordinance,
or who fails, neglects, or refuses to comply with the provisions of this Ordinance, including
violations of conditions and safeguards, or who knowingly makes any material false
statement or knowing omission in any document required to be submitted under the
provisions hereof, shall be guilty of a misdemeanor and upon conviction thereof, shall be
punishable as defined by Minnesota State Statutes. Each day that a violation exists shall
constitute a separate offense.
(b) Notice of Violation
The Department shall serve, in person or by mail, a notice of violation to any person
determined to be violating provisions of this Ordinance. The notice of violation shall contain:
(1) A statement documenting the findings of fact determined through observations,
inspections, or investigations;
(2) A list of specific violation(s) of this Ordinance
(3) Specific requirements for correction or removal of the specified violation(s);
(4) A mandatory time schedule for correction, removal and compliance with this
Ordinance.
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(c) Cease and Desist Orders
Cease and desist orders may be issued when the Department has probable cause that an
activity regulated by this or any other City Ordinance is being or has been conducted without
a permit or in violation of a permit. When work has been stopped by a cease and desist
order, the work shall not resume until the reason for the work stoppage has been completely
satisfied, any administrative fees paid, and the cease and desist order lifted.
Sec. 40-343. - PROSECUTION
In the event of a violation or threatened violation of this Ordinance, the City may, in addition to
other remedies, initiate appropriate civil action or proceedings to prevent, prosecute, restrain,
correct or abate such violations or threatened violations and the City Attorney shall have
authority to commence such civil action. The Department and City Attorney may take such
actions as may be necessary to enforce the provisions of this Ordinance.
Sec. 40-344. - STATE NOTIFICATION OF VIOLATION
In accordance with state law, the Department shall notify the MPCA of any inspection,
installation, design, construction, alteration or repair of a SSTS by a licensed/certified person or
any septage removal by a licensed pumper that is performed in violation of the provisions of this
Ordinance. If there is known contamination of groundwater, the City also may notify the MDH
for a possible well advisory.
Sec. 40-345. - COSTS AND REIMBURSEMENTS
If the Department is required to remove or abate an imminent threat to public health or safety,
the Department may recover all costs incurred in removal or abatement in a civil action,
including legal fees; at the discretion of the City Council, the cost of an enforcement action
under this Ordinance may be assessed against the real property on which the public health
nuisance was located.
Sec. 40-346. - RECORD KEEPING
The City shall maintain a current record of all permitted systems. The record shall contain all
permit applications, issued permits, fees assessed, variance requests, certificates of
compliance, notices of noncompliance, enforcement proceedings, site evaluation reports,
design reports, record drawings, management plans, maintenance reports, an annual list of all
sewage tanks installed in the City sorted by licensed installation businesses, and other records
relevant to each system.
Sec. 40-347. - ANNUAL REPORT
The Department shall provide an annual report of SSTS permitting activities to MPCA no later
than February 1 for the previous calendar year.
Sec. 40-348. - FEES
From time to time, the City Council shall establish fees for activities undertaken by the
Department pursuant to this Ordinance. Fees shall be due and payable at a time and in a
manner to be determined by the Department.
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Sec. 40-349. - INTERPRETATION
In their interpretation and application, the provisions of this Ordinance shall be held to be
minimum requirements and shall be liberally construed in favor of the City and shall not be
deemed a limitation or repeal of any other powers granted by Minnesota Statutes.
Sec. 40-350. - SEVERABILITY
If any section, clause, provision, or portion of this Ordinance is adjudged unconstitutional or
invalid by a court of law, the remainder of this Ordinance shall not be affected and shall remain
in full force.
Sec. 40-351. - ABROGATION AND GREATER RESTRICTIONS
It is not intended by this Ordinance to repeal, abrogate, or impair any other existing City
Ordinance, easements, covenants, or deed restrictions. However, where this Ordinance
imposes greater restrictions, the provisions of this Ordinance shall prevail. All other Ordinances
inconsistent with this Ordinance are hereby repealed to the extent of the inconsistency only.
Sec. 40-352 - 370 - RESERVED
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
J. NEW BUSINESS
1. Approval for Improvements at 1830 County Road B East - Police Department
Expansion Project Phase 3 - Police Department Portion
a. Approval of Project & Budget
b. Approval of Construction Plans
c. Authorize Receipt of Bids
IT Director Fowlds gave the staff report and answered questions of the council. Chief Schnell
answered questions of the council.
Councilmember Juenemann moved to approve the approve a project as “Improvements at 1830
County Road B East – Police Department Expansion Project Phase 3 – Police Department
Portion” not to exceed $2,750,000 and which will be located at 1830 County Road B East.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
Larry Koch, Project Engineer for the expansion from SEH addressed the council to give
comments and answer questions of the council.
Councilmember Juenemann moved to approve the plans for the construction work as prepared
by the Project Architect from SEH, Inc.
Seconded by Councilmember Koppen Ayes – All
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The motion passed.
Councilmember Juenemann moved to approve the receipt of project bids for said construction
work on October 22, 2013 at 2:00 pm according to standard city practice for bid openings.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Review of 2014 Charitable Gambling Requests
Assistant City Manager/Community Development Director Coleman gave the staff report. City
Manager Ahl gave additional information.
The following people addressed to the council to present additional information about their
organization’s request for charitable gambling tax funds.
1. David Picard, Maplewood Monarchs–Special Olympics Team
2. Kate Whitby, White Bear Area YMCA
3. Barbara Dickie, St. Mary’s Health Clinics
4. Tyler Samanski, Boy Scout Troop #197
5. Scott Revoir, Gethsemane Lutheran School
3. Approval of First Reading Amending the Ordinance Regulating Personal Services-
Closing Hours and Waiving Second Reading
Citizen Services Director/City Clerk Guilfoile gave the staff report and answered questions of the
council.
Councilmember Cave moved to approve the proposed amendment to section14-1139 to remove
restricted hours of operation from Personal Services, Licensed Premises and make the
proposed additions to section 14-943, 14-1023 and 14-1109 to continue enforcing restricted
hours of operation for Escort Services and Saunas and Bathhouse, and allow licensed Massage
Centers to operate on Sunday; It is recommended that the City Council waive the second
reading.
ORDINANCE 935
Chapter 14, Article XIII, Division 5 (Licensed Premises)
Sec. 14-1139. Closing hours.
No premises licensed under this article shall be open between the hours of 10:00 p.m. and 7:00
a.m. of the following day, and no business shall be operated on Sunday.
Chapter 14, Article XIII, Division 2 (Escort Services)
Sec 14-943. Closing hours.
No premises licensed under this article shall be open between the hours of 10:00 p.m. and 7:00
a.m. of the following day, and no business shall be operated on Sunday.
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Chapter 14, Article XIII, Division 3 (Saunas and Bathhouses)
Sec 14-1023. Closing hours.
No premises licensed under this article shall be open between the hours of 10:00 p.m. and 7:00
a.m. of the following day, and no business shall be operated on Sunday.
Chapter 14, Article XIII, Division 4 (Massage Centers)
Sec 14-1109. Closing hours.
No premises licensed under this article shall be open between the hours of 9:00 p.m. and 7:00
a.m. of the following day.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
K. AWARD OF BIDS
None
L. VISITOR PRESENTATION
1. Bob Zick, North St. Paul Resident
M. ADMINISTRATIVE PRESENTATIONS
1. Update on Solar Panel Arrays on City Campus
It Director Fowlds gave an update on the Solar Panel Arrays on City Campus. City Manager Ahl
provided additional information.
It Director Fowlds also gave an update on the upcoming council chamber technical
improvements.
2. Council Calendar Update
City Manager Ahl gave a report on the City Council calendar.
N. COUNCIL PRESENTATIONS
1. Arkwright-Sunrise Project – petition turned in for the public record.
Councilmember Cave turned in a petition for the Arkwright-Sunrise Project for the public record.
2. Recycling Carts
Councilmember Cardinal requested that recycling carts be included on a future agenda for the
council to discuss.
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3. New K-9 Dog
Councilmember Juenemann requested Chief Schnell to talk about the new K-9 dog the City has
received via a grant from the City of St. Paul. Police Chief Schnell informed the council about a
grant that was received from the St. Paul Police K-9 Foundation. Brix, the new German-
Shepard K-9, is in week two of training and is doing terrific.
O. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 9:07 p.m.
Council Packet Page Number 38 of 213
F1
MEMORANDUM
TO: City Council
FROM: Charles Ahl, City Manager
DATE: October 9, 2013
SUBJECT: 3M Companies -- Doug Stang; Information and Photos of Groundbreaking
Ceremony for R & D Facility
Introduction/Background
Doug Stang, from 3M Public Affairs, will be presenting information and photos of the
Groundbreaking Ceremony for the new R & D Facility.
Budget Impact
None.
Recommendation
No action required.
Attachments
None.
Council Packet Page Number 39 of 213
MEMORANDUM
TO: Charles Ahl, City Manager
FROM: Michael Martin, AICP, Planner
Melinda Coleman, Assistant City Manager
DATE: October 7, 2013
SUBJECT: Adoption of a Proclamation Declaring the W eek of October 20-26,
2013 as Minnesota Manufacturers’ Week in the City of Maplewood
a. Neng Lee, Minnesota Department of Employment
and Economic Development (DEED)
b. Gladstone Window and Door
c. Truck Utilities
d. Garden Fresh Farms
Introduction
October 20th through the 26th is Manufacturers’ Week in the state of Minnesota. The
Minnesota Department of Employment and Economic Development (DEED) has asked
the city of Maplewood consider recognizing the manufacturing companies within its
borders.
Discussion
The purpose of Minnesota Manufacturers’ Week is to encourage communities, local and
regional chambers of commerce, trade associations, companies and others to mark the
week with special events and recognitions distinguishing the economic importance of
this sector. Manufacturing contributes $37 billion to Minnesota’s economy each year,
and produces the largest share of the state’s gross domestic product. U.S. Census data
shows that there are 63 manufacturing companies within Maplewood employing 486
people. City staff has identified 26 of these businesses.
Attached to this memo is a proclamation declaring it Minnesota Manufacturers’ Week in
Maplewood.
Budget Impact
None.
Recommendation
F2
Council Packet Page Number 40 of 213
Adopt the attached proclamation declaring October 20th through the 26th Minnesota
Manufacturers’ Week in Maplewood.
Attachments
1. Minnesota Manufacturers’ Week Proclamation
2. State of Minnesota Proclamation
3. Certificate of Commendation
4. Minnesota Manufacturers Week Business List
F2
Council Packet Page Number 41 of 213
CITY OF MAPLEWOOD
PROCLAMATION
MINNESOTA MANUFACTURERS’ WEEK
WHEREAS, the manufacturing industry is a dynamic part of Minnesota’s
economy, and promotion of this sector’s strength, success and high quality of life is an
integral part of Minnesota’s economic development strategy; and
WHEREAS, manufacturing provides high skill, high wage jobs, which
significantly contribute to Minnesota’s high standard of living and economic vitality; and
WHEREAS, Minnesota has 300,200 manufacturing jobs statewide or 14 percent
of all private-sector jobs; and
WHEREAS, manufacturing contributes more than $30 billion to the state
economy and represents 17 percent of the Minnesota’s gross domestic product; and
WHEREAS, manufacturing has the second-largest payroll of any business
sector in the state, providing $16.1 billion in 2009 wages; and
WHEREAS, the City of Maplewood has 63 manufacturing companies within its
borders, employing 486 people.
WHEREAS, the City of Maplewood encourages the community, local and
regional Chambers of Commerce, trade associations and individual companies to mark
the week with special events recognizing the economic importance of the sector; and
THEREFORE BE IT RESOLVED that the City Council of the City of
Maplewood does hereby proclaim that the week of October 20 – 26, 2013 shall be
observed as:
Minnesota Manufacturers’ Week in the City of Maplewood,
on this 14th day of October, 2013
_______________________________
Will Rossbach, Mayor
ATTEST:
______________________________
Karen Guilfoile, City Clerk
F2, Attachment 1
Council Packet Page Number 42 of 213
WHEREAS :
WHEREAS :
WHEREAS:
WHEREAS:
WHEREAS:
STATE of MINNESOTA
The manufacturing industry is a dynamic segment of Minnesota's
economy, an important driver of qualiry of life , and an integral part of the
state's economic development strategy; and
Manufacturing has the second largest total payroll among business
sectors in Minnesota, providing $17 .3 billion in wages; and
Manufacturing contributes more than $40 billion to Minnesota's
economy each year, and produces the largest share (13 .7 percent) of the
state's gross domestic product; and
Manufacturing exports brought more than $18 .6 billion into Minnesota's
economy in 2012 ; and
Manufacturing provides skilled, high-paying jobs, which significantly
contribute to Minnesota's high standard of living and economic vitality.
NOW, THEREFORE, I, MARK DAYTON, Governor of Minnesota, do hereby proclaim
the week of October 20-26, 2013 , as :
MANUFACTURERS WEEK
in the State of Minnesota .
SECRETARY OF STATE
IN WITNESS WHEREOF, I have hereunto
set my hand and caused the Great Seal of
the State of Minnesota to be affixed at the
State Capitol this 5'h day of September.
flder-
F2, Attachment 2
Council Packet Page Number 43 of 213
/,/ iH.'i---/;:--;_ / · o~.~ .... §:r-1_··.;. /~':.:.,"\o\LE DV N '•·~~ i4;(/ ~~~1 ~() :.. "'\~ ,rJ:J:!:tf,.~·~-~ ·~·-riE-<;~'"'1 \ ':?' -,<· -t~ . -.... ··~·-~-.---~~ ·--~.·<;·{ ·.··'c ... c.· ·-. \' ·-=-'"· • • .. .., ')~:~ j~---::_:,c.'' .· d;}~~-~~ i _---~.·:-t) . ~~".; -~ -· ~··' ··>~{:;iss~·~*~?-· -.--\' CERTIFICATE OF COMMENDATION In recognition of the outstanding contributions to the Minnesota economy and your commitment to making Minnesota a better place to live and work, this certificate of commendation is presented to: with the appreciation and respect of the people of Minnesota. I have hereumo ser my hand and caused rhe Grear Seal of rhe Srare of Minnesota ro be affixed ar rhe Capiro! in rhe Ciry of Saine Paul, Ocrober 20-26, 2013 /'1~0r-GOVERNOR F2, Attachment 3Council Packet Page Number 44 of 213
October 4, 2013
Maplewood Community Development Department
Minnesota Manufacturer's Week Business List
1. 3M
2. Tse, Inc
3. Hermanson Dental Lab
4. Lemke Dental Lab
5. Original Mattress Factory
6. Tillges Certified Orthotic, Inc.
7. Dynequip, Inc.
8. FEDEX/Kinkos
9. Handy Hitch & Welding Co.
10.Water Gremlin
11.Schroeder Milk/ Agropur
12.Actus Mfg. Inc.
13.Garden Fresh Farms
14.Biogenesis Surgical
15.DAC Industries
16. Forest Products
17.Maplewood Bakery
18.Maplewood Dental Lab LLC
19.Maplewood Prosthodonics
20.Metro Glass
21.MG McGrath
22.Specialty Engineering
23.0swald Hose and Adapters
24. Excel Air Systems
25.Truck Utilities Inc.
26.Giadstone Window & Door
3M Center Bldg. 220
1983 Sloan Place #13
1055 East TH 36
1420 East CSAH D
1261 TH 36
1570 Beam Ave.#100
1983 Sloan Pl.#10
Maplewood 55144
Maplewood 55117
Maplewood 55109
Maplewood 55109
Maplewood 55109
Maplewood 55109
Maplewood 55117
2303 White Bear Ave.#A Maplewood 55109
2303 Atlantic St. Maplewood 55109
1716 Gervais Ave.
2080 Rice Street
Maplewood 55109
Maplewood 55109
245 Roselawn Ave.unit23Maplewood 55117
1064 Gervais Ave. Maplewood 55109
1387 Cope Ave. Maplewood 55109
1636 Gervais Ave. Maplewood 55109
2650 Maplewood Dr. Maplewood 55109
1351 Frost Ave. Maplewood 55109
2251 Larpentuer Ave. Maplewood 55109
1050 Highway 36 Maplewood 55109
1357 Cope Ave. East Maplewood 55109
1387 Cope Ave. East Maplewood 55109
1766 Highway 36 Maplewood 55109
1965 English St. Maplewood 55109
2075 Prosperity Ave. Maplewood 55109
2370 English St. Maplewood 55109
2475 Maplewood Drive Maplewood 55109
F2, Attachment 4
Council Packet Page Number 45 of 213
F3
PROCLAMATION
City of Maplewood
Proclaims October National Domestic Violence Awareness Month
WHEREAS, in the United States one in every four women will experience domestic
violence in her lifetime, and the cost of intimate partner violence in America exceeds $5.8 billion
dollars each year, with $4.1 billion directly related to associated medical and mental health
services; and
WHEREAS, in Minnesota, during 2012, at least 14 women were killed by a current or
former husband, boyfriend, or intimate partner and at least 1 man was murdered in a case
where the suspected, alleged, or convicted perpetrator was a current or former intimate partner
and at least 11 children were left motherless as a result of domestic homicide; and
WHEREAS, boys who witness domestic violence are twice as likely to abuse their own
partners when they become adults and in the City of Maplewood police officers respond to more
than 500 domestic violence-related calls for service each year; and
WHEREAS, it is recognized that as a community we cannot assume there is nothing we
can do to prevent and/or meaningfully intervene in domestic violence;
NOW, THEREFORE, BE IT RESOLVED, that the City of Maplewood recognizes
October as National Domestic Violence Awareness Month, a time to give thoughtful
consideration to domestic and family violence being among the most serious public safety
issues of our time; and
BE IT FURTHER RESOLVED, that we encourage our fellow citizens, non-governmental
organizations, and local faith communities to become involved in domestic violence prevention
and encourage the use of available resources such as Harriet Tubman Center, which can help
families touched by domestic violence; and
FINALLY, BE IT FURTHER RESOLVED, that the City Council of the City of Maplewood
supports and encourages the establishment of a clear and coordinated domestic violence
response protocol related to domestic and family violence.
This 14th day of October 2013,
_____________________________
Will Rossbach, Mayor
Attest:
_________________________________
Karen Guilfoile, City Clerk
Council Packet Page Number 46 of 213
F4
MEMORANDUM
TO: City Council
FROM: Charles Ahl, Assistant City Manager
Sarah Burlingame, Senior Administrative Assistant
DATE: October 9, 2013
SUBJECT: Appointment to Parks & Recreation Commission
a. Resolution for Appointment
Introduction/Background
There is one opening on the Parks & Recreation Commission. This opening is due to a
resignation. The City has advertised and accepted applications from interested individuals. The
City Council then interviewed the candidates for this commission and filled out ballots during the
Workshop prior to this meeting, which staff has tallied.
Budget Impact
None.
Recommendation
Staff recommends the City Council approve the attached resolution to appoint candidates to the
commissions indicated.
Parks & Recreation Commission
- ___________________, term expires 4/30/2014
Attachments
1. Resolution for Appointment
Council Packet Page Number 47 of 213
F4, Attachment 1
RESOLUTION NO. ______
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby appoints the following individuals, who have interviewed with the Maplewood City
Council, to serve on the following commissions:
Parks & Recreation Commission
- _______________________, term expires 4/30/2014
Council Packet Page Number 48 of 213
S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\10-14-2013\Council Reports\Excel and Word Files\G1 AprClms - 9-20 and 9-27 and
10-4.xlsx
TO:Chuck Ahl, City Manager
FROM:Gayle Bauman, Finance Director
DATE:
SUBJECT:Approval of Claims
518,875.04$ Checks # 90726 thru # 90767
dated 09/24/13
426,067.32$ Disbursements via debits to checking account
dated 09/16/13 thru 09/20/13
655,006.57$ Checks # 90769 thru # 90825
dated 10/01/13
271,260.96$ Disbursements via debits to checking account
dated 09/23/13 thru 09/27/13
1,180,831.03$ Checks # 90826 thru # 90884
dated 09/30/13 thru 10/08/13
992,803.29$ Disbursements via debits to checking account
dated 09/30/13 thru 10/04/13
4,044,844.21$ Total Accounts Payable
507,968.23$ Payroll Checks and Direct Deposits dated 09/27/13
879.50$ Payroll Deduction check # 9989564 thru # 9989566
dated 09/27/13
508,847.73$ Total Payroll
4,553,691.94$ GRAND TOTAL
Attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
MEMORANDUM
October 14, 2013
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and
authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
G1
Council Packet Page Number 49 of 213
Check Description Amount
90726 00120 MCC POOL CHEMICALS 1,223.72
00120 MCC POOL CHEMICALS 433.90
00120 MCC POOL CHEMICALS 190.05
90727 00223 RETIREMENT PLAQUE - SZCZEPANSKI 240.00
90728 00241 MEMBER TAGS 580.00
90729 04206 ATTORNEY SRVS FEES/RENT - OCT 15,433.33
90730 00985 WASTEWATER - OCTOBER 217,290.63
90731 01202 MW MONTHLY/SEASON INSERT - SEPT 9,183.90
90732 01409 WETLAND MITIGATION MONITORING 304.52
90733 01546 SHIRTS FOR FALL SOCCER 1,732.50
01546 T-SHIRTS/POLO SHIRTS POOL AREA 351.00
90734 04845 RECYCLING FEE - AUGUST 27,153.00
90735 01190 ELECTRIC & GAS UTILITY 3,749.67
01190 ELECTRIC & GAS UTILITY 2,674.54
01190 ELECTRIC UTILITY 1,204.26
01190 ELECTRIC & GAS UTILITY 206.93
01190 FIRE SIRENS 56.78
90736 01798 CONTRACT DIESEL FUEL - SEPT 9,641.10
90737 05267 PERFORMANCE MCC SEPT 20 1,500.00
90738 02347 TRAINING 90.00
90739 00064 SECURITY OFFICER FOR MCC SEPT 14 122.50
90740 04047 MCC SUPPORT AUG & SEPT 8 1,000.00
90741 04471 SOUND EQUIP/TECH MCC SEPT 28 500.00
04471 SOUND EQUIP/TECH MCC SEPT 20 500.00
90742 00230 3/4 MINUS - GERANIUM PARK 648.42
90743 00279 CONCRETE POUR - GERANIUM PARK 1,147.41
00279 CONCRETE POUR - GERANIUM PARK 756.68
00279 CONCRETE POUR - GERANIUM PARK 756.68
00279 CONCRETE POUR - GERANIUM PARK 734.45
90744 00379 PROJ 11-19 LARK AVE PMT#2 5,866.25
90745 04911 LINEN RENTAL MCC BRIDAL EXPO 160.31
90746 00003 ESCROW ALL POOLSIDE 660 ELDRIDGE 1,000.00
90747 03728 HABITAT RESTERATION 8/20/12-6/30/13 8,739.29
90748 02995 SAFETY TRAINING 435.00
90749 00789 BULK OIL FOR PUBLIC WORKS FLEET 5,765.11
90750 00809 SECURITY OFFICER MCC SEPT 14 157.50
90751 00827 WORK COMP QUARTERLY OCT - DEC 108,312.50
00827 INSURANCE QTR PREMIUM OCT - DEC 44,257.00
90752 04973 SOUND EQUIP/TECH MCC OCT 4 600.00
90753 00942 CLEAN SEWER BACK-UP 1745 DULUTH 658.88
90754 05266 OPTICAL INSPECTION 405.00
90755 00982 FOAM CONCENTRATE 280.87
90756 00986 MONTHLY SAC - AUGUST 7,231.95
90757 02617 SECURITY OFFICER MCC SEPT 7 140.00
90758 05200 INSTRUCTION OF VBALL CLINIC 765.00
90759 02300 KEYS MADE 76.83
90760 00001 REFUND J CLAUSEN - SHOW CANCELLED 53.56
90761 00001 REFUND M JORDAN - SHOW CANCELLED 53.56
90762 02008 PROJ 08-13 CONSTRUCTION COSTS 29,485.86
90763 04937 PERFORMANCE MCC SEPT 28 2,500.00
90764 00006 REFUND M GILL - MEMBERSHIP 257.10
90765 01522 LAW ENFORCEMENT DATA WORKSHOP 175.00
01522 LAW ENFORCEMENT DATA WORKSHOP 175.00
90766 05268 PERFORMANCE MCC SEPT 13 1,017.50
90767 04570 HORSE CAMP SESSION 3 & 4 900.00
09/24/2013 AQUA LOGIC INC
09/24/2013 AQUA LOGIC INC
09/24/2013 BRODIN STUDIOS, INC.
Check Register
City of Maplewood
09/19/2013
Date Vendor
09/24/2013 AQUA LOGIC INC
09/24/2013 NYSTROM PUBLISHING CO INC
09/24/2013 S E H
09/24/2013 SUBURBAN SPORTSWEAR
09/24/2013 CSI SOFTWARE
09/24/2013 H A KANTRUD
09/24/2013 METROPOLITAN COUNCIL
09/24/2013 XCEL ENERGY
09/24/2013 XCEL ENERGY
09/24/2013 XCEL ENERGY
09/24/2013 SUBURBAN SPORTSWEAR
09/24/2013 TENNIS SANITATION LLC
09/24/2013 XCEL ENERGY
09/24/2013 10,000 LAKES CHAPTER
09/24/2013 MARK ALDRIDGE
09/24/2013 ASHLAND PRODUCTIONS
09/24/2013 XCEL ENERGY
09/24/2013 YOCUM OIL CO.
09/19/2013 SHERWIN LINTON ENTERTAINMENT ENTERPRISES
09/24/2013 CEMSTONE PRODUCTS CO.
09/24/2013 CEMSTONE PRODUCTS CO.
09/24/2013 CEMSTONE PRODUCTS CO.
09/24/2013 B & B AVM INC.
09/24/2013 B & B AVM INC.
09/24/2013 BRYAN ROCK PRODUCTS, INC.
09/24/2013 ESCROW REFUND
09/24/2013 GREAT RIVER GREENING
09/24/2013 INTEGRATED LOSS CONTROL INC
09/24/2013 CEMSTONE PRODUCTS CO.
09/24/2013 DAVE PERKINS CONTRACTING INC
09/24/2013 DECKCI DECOR
09/24/2013 L M C I T
09/24/2013 LIGHTHOUSE RECORDS INC.
09/24/2013 MARSDEN BLDG MAINTENANCE CO
09/24/2013 KATH FUEL OIL SERVICE CO
09/24/2013 TOMMY KONG
09/24/2013 L M C I T
09/24/2013 ALESIA METRY
09/24/2013 MN VOLLEYBALL HEADQUARTERS
09/24/2013 OAKDALE LOCKSMITHS
09/24/2013 MCDONOUGH'S
09/24/2013 METRO FIRE INC
09/24/2013 METROPOLITAN COUNCIL
09/24/2013 SHADOWS TRIBUTE SHOWS
09/24/2013 SILVER SNEAKERS
09/24/2013 STATE OF MINNESOTA
09/24/2013 ONE TIME VENDOR
09/24/2013 ONE TIME VENDOR
09/24/2013 RAMSEY COUNTY PUBLIC WORKS
518,875.04
42 Checks in this report.
09/24/2013 STATE OF MINNESOTA
09/24/2013 THE WAX-TONES
09/24/2013 WOODLOCH INC.
G1
Council Packet Page Number 50 of 213
Settlement
Date Payee Description Amount
9/16/2013 MN State Treasurer Drivers License/Deputy Registrar 48,201.96
9/16/2013 US Bank Merchant Services Credit Card Billing fee 53.56
9/16/2013 VANCO Billing fee 116.00
9/16/2013 U.S. Treasurer Federal Payroll Tax 102,174.16
9/16/2013 P.E.R.A.P.E.R.A.89,765.25
9/16/2013 ING - State Plan Deferred Compensation 29,609.50
9/17/2013 MN State Treasurer Drivers License/Deputy Registrar 39,735.53
9/17/2013 Labor Unions Union Dues 1,969.25
9/17/2013 MN State Treasurer State Payroll Tax 21,065.46
9/18/2013 MN State Treasurer Drivers License/Deputy Registrar 52,978.30
9/19/2013 MN State Treasurer Drivers License/Deputy Registrar 12,801.86
9/19/2013 US Bank Merchant Services Credit Card Billing fee 70.00
9/20/2013 MN State Treasurer Drivers License/Deputy Registrar 20,607.68
9/20/2013 MN Dept of Natural Resources DNR electronic licenses 421.50
9/20/2013 MN Dept of Revenue Sales Tax 5,998.00
9/20/2013 Optum Health DCRP & Flex plan payments 499.31
426,067.32
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1
Council Packet Page Number 51 of 213
Check Description Amount
90769 00111 PATROL HOURS 9/7 - 9/22 1,400.00
90770 05114 PROJ 11-01 CONSULTANT SERVICES 1,205.00
05114 GENERAL GIS ASSISTANCE 669.00
90771 02149 MARKETING & ADVERTISING - SEPT 4,000.00
90772 02728 PROJ 12-14 PROF SRVS THRU 08/31 32,222.87
02728 PROJ 09-08 PROF SRVS THRU 08/31 15,173.87
02728 PROJ 12-15 PROF SRVS THRU 08/31 1,450.87
90773 04316 AUTO PAWN SYSTEM - AUGUST 790.20
90774 01202 RECREATION BROCHURE & POSTAGE 11,539.50
90775 01337 PRINTING AUG 13, PRIMARY BALLOTS 2,080.75
90776 01409 PDEP PROJ ENGINEERING FEES 50,609.24
01409 PDEP PROJ ENGINEERING FEES 43,766.05
01409 PDEP PROJ ENGINEERING FEES 42,978.96
01409 PDEP PROJ ENGINEERING FEES 31,042.49
01409 PDEP PROJ ENGINEERING FEES 26,738.04
01409 PROJ 09-09 CONSULTANT FEES 8,427.23
01409 PROJ 09-08 CONSULTANT FEES 3,834.48
01409 PROJ 04-21 CONSULTANT FEES 2,482.32
01409 PROJ 13-09 CONSULTANT FEES 804.49
01409 PROJ 11-19 CONSULTANT FEES 493.38
90777 03178 SCIENCE INSTRUCTION FOR DAY CAMP 230.00
90778 01463 MCC MASSAGES - AUGUST 1-15 528.50
01463 MCC MASSAGES - AUGUST 16-31 481.50
90779 02274 SPRINT SRVS 08/15 - 09/14 6,003.71
90780 01574 BITUMINOUS PURCHASES~1,196.59
01574 BITUMINOUS PURCHASES~493.05
01574 BITUMINOUS PURCHASES~70.44
90781 01830 EQUIP MONITOR COUNCIL CHAMBERS 3,617.76
01830 EQUIP MONITOR COUNCIL CHAMBERS 1,603.14
01830 EQUIP MONITOR COUNCIL CHAMBERS 1,512.29
90782 00159 REIMB FOR BATTERIES 08/29 41.23
90783 05272 REFUND FOR PORTION OF PAC PAID 10,500.00
90784 00211 PROJ 11-15 PROF SRVS THRU 9/6 4,238.75
90785 00221 CRACK SEALING MATERIAL 4,270.87
90786 03874 OFFICE FURNITURE PHASE 1A 21,012.57
90787 05215 FALL SOCCER PROG INSTRUCTION 600.00
90788 04371 INSTALL ACCESS CONTROL - DOORS PD 5,929.33
90789 03983 ESCROW RELEASE 3030 KENNARD 16,640.52
90790 03988 REIMB FOR TUITION & BOOKS 6/24-9/6 597.55
90791 00644 MONTHLY PREMIUM - OCTOBER 12,648.28
90792 05156 ESCROW RELEASE 377 SOPHIA 1,502.66
90793 04900 DRAPING MCC SEPT 21 600.00
90794 05269 POST CRITICAL INCIDENT SESSION 110.00
90795 00891 LUNCHEON M COLEMAN 09/12 20.00
90796 00936 CHARITABLE GAMBLING 6,132.00
90797 04790 DANCE INSTRUCTION 1,110.00
90798 03818 MONTHLY PREMIUM - OCTOBER 155,353.42
90799 00993 SCANNING OF HOUSE FILES - CYCLE 13 5,101.54
00993 SCANNING OF HOUSE FILES - CYCLE 15 4,986.52
00993 SCANNING OF HOUSE FILES - CYCLE 12 4,657.17
00993 SCANNING OF HOUSE FILES - CYCLE 14 4,536.14
90800 05271 UPLIGHTING WEDDING MCC SEPT 21 195.00
90801 01050 REGISTRATION FEE - OAKLEY 225.00
90801 01050 REGISTRATION FEE - ANN 195.00
90802 01095 MATERIALS & INSTALLATION OF CHAIN LINK 5,000.00
90803 01126 MONTHLY PREMIUM - OCTOBER 512.00
90804 01175 MONTHLY UTILITIES - AUGUST 3,794.91
10/01/2013 NCPERS MINNESOTA
10/01/2013 CITY OF NORTH ST PAUL
10/01/2013 MN NATURALIST ASSN
10/01/2013 MN NATURALIST ASSN
10/01/2013 MODERN FENCE & CONST INC
10/01/2013 MID-AMERICA BUSINESS SYSTEMS
10/01/2013 MID-AMERICA BUSINESS SYSTEMS
10/01/2013 MIDWEST SOUND AND LIGHT
10/01/2013 MEDICA
10/01/2013 MID-AMERICA BUSINESS SYSTEMS
10/01/2013 MID-AMERICA BUSINESS SYSTEMS
10/01/2013 M A M A
10/01/2013 MAPLEWOOD HISTORICAL SOCIETY
10/01/2013 MAYER ARTS, INC.
10/01/2013 KETTLER CONSTRUCTION INC.
10/01/2013 LASTING IMPRESSIONS BY AMY LLC
10/01/2013 LEE ERICKSON, MA, LPCC
10/01/2013 FRANA COMPANIES INC.
10/01/2013 JODI HALWEG
10/01/2013 HEALTHPARTNERS
10/01/2013 COMMERCIAL FURNITURE SERVICES
10/01/2013 CORESTRONG FITNESS LLC
10/01/2013 ELECTRO WATCHMAN INC.
10/01/2013 BENSON ORTH. ASSOCIATES INC.
10/01/2013 BRAUN INTERTEC CORP.
10/01/2013 BROCK WHITE COMPANY, LLC.
10/01/2013 ALPHA VIDEO & AUDIO INC
10/01/2013 ALPHA VIDEO & AUDIO INC
10/01/2013 PAUL BARTZ
10/01/2013 T A SCHIFSKY & SONS, INC
10/01/2013 T A SCHIFSKY & SONS, INC
10/01/2013 ALPHA VIDEO & AUDIO INC
10/01/2013 SISTER ROSALIND GEFRE
10/01/2013 SPRINT
10/01/2013 T A SCHIFSKY & SONS, INC
10/01/2013 S E H
10/01/2013 SCIENCE EXPLORERS, INC.
10/01/2013 SISTER ROSALIND GEFRE
10/01/2013 S E H
10/01/2013 S E H
10/01/2013 S E H
10/01/2013 S E H
10/01/2013 S E H
10/01/2013 S E H
10/01/2013 S E H
10/01/2013 S E H
10/01/2013 S E H
10/01/2013 CITY OF MINNEAPOLIS RECEIVABLES
10/01/2013 NYSTROM PUBLISHING CO INC
10/01/2013 RAMSEY COUNTY-PROP REC & REV
10/01/2013 KIMLEY-HORN & ASSOCIATES INC
10/01/2013 KIMLEY-HORN & ASSOCIATES INC
10/01/2013 KIMLEY-HORN & ASSOCIATES INC
10/01/2013 BOLTON & MENK, INC.
10/01/2013 BOLTON & MENK, INC.
10/01/2013 HEIDI CAREY
Check Register
City of Maplewood
09/27/2013
Date Vendor
10/01/2013 ANIMAL CONTROL SERVICES
G1
Council Packet Page Number 52 of 213
01175 FIBER OPTIC ACCESS CHARGE - SEPT 1,068.75
90805 00001 REFUND HENRY-PHELPS CO LIQ LICENSE 3,541.67
90806 00001 REIMB C BATTEY TURF RESTORATION 1,100.00
90807 00001 REFUND MOHAMED HP BENEFIT 380.00
90808 00001 REIMB E HODGIN TURF RESTORATION 367.98
90809 00001 REFUND JESSIE TREBIL BLDG PERMIT 97.00
90810 00001 REFUND M LEE-JOHNSON - SWIM 73.00
90811 00001 REFUND E KOENIG - SOCCER 68.00
90812 00001 REFUND P RADOC - PROG CANCELLED 55.00
90813 00001 REFUND H JOHNSON - PROG CANCEL 55.00
90814 00001 MOTHERS&MORE CHARITABLE GAMBLING 22.50
90815 00001 REFUND Y NOYES PROG CANCELLED 10.00
90816 00001 REFUND A WEGNER ACTIVITY CANCEL 5.00
90817 05270 SERVER ROOM PROJ MGMT 38,204.91
05270 SERVER ROOM PROJ MGMT 38,204.90
90818 05103 SCBA FIT TEST 20.00
90819 03151 REPLENISH PETTY CASH 170.21
90820 01359 VEHICLE WASHES - AUGUST 85.00
90821 02001 PHONE SERVICE - AUGUST 1,436.20
02001 PHONE SERVICE - SEPTEMBER 1,436.20
90822 01387 ADMIN FEE FOR STRESS TEST - SEPT 100.00
90823 01418 CONCESSIONS 169.83
90824 03985 REIMB FOR MILEAGE MAY - SEPT 98.94
90825 02057 SECURITY OFFICER FOR MCC SEPT 21 280.00
10/01/2013 KAREN WACHAL
10/01/2013 JAY WENZEL
655,006.27
57 Checks in this report.
10/01/2013 CITY OF ROSEVILLE
10/01/2013 DR. JAMES ROSSINI
10/01/2013 SAM'S CLUB DIRECT
10/01/2013 PETTY CASH
10/01/2013 REGAL AUTO WASH BILLING
10/01/2013 CITY OF ROSEVILLE
10/01/2013 PARALLEL TECHNOLOGIES, INC.
10/01/2013 PARALLEL TECHNOLOGIES, INC.
10/01/2013 PERFORMANCE PLUS LLC
10/01/2013 ONE TIME VENDOR
10/01/2013 ONE TIME VENDOR
10/01/2013 ONE TIME VENDOR
10/01/2013 ONE TIME VENDOR
10/01/2013 ONE TIME VENDOR
10/01/2013 ONE TIME VENDOR
10/01/2013 ONE TIME VENDOR
10/01/2013 ONE TIME VENDOR
10/01/2013 ONE TIME VENDOR
10/01/2013 ONE TIME VENDOR
10/01/2013 ONE TIME VENDOR
10/01/2013 ONE TIME VENDOR
10/01/2013 CITY OF NORTH ST PAUL
G1
Council Packet Page Number 53 of 213
Settlement
Date Payee Description Amount
9/23/2013 MN State Treasurer Drivers License/Deputy Registrar 12,065.86
9/24/2013 MN State Treasurer Drivers License/Deputy Registrar 27,072.66
9/24/2013 MN Dept of Revenue Fuel Tax 482.22
9/25/2013 MN State Treasurer Drivers License/Deputy Registrar 56,864.65
9/26/2013 MN State Treasurer Drivers License/Deputy Registrar 26,173.85
9/27/2013 MN State Treasurer Drivers License/Deputy Registrar 52,958.40
9/27/2013 MN Dept of Natural Resources DNR electronic licenses 463.50
9/27/2013 US Bank VISA One Card*Purchasing card items 61,663.82
9/27/2013 ICMA (Vantagepointe)Deferred Compensation 4,137.50
9/27/2013 ING - State Plan Deferred Compensation 29,378.50
271,260.96
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1
Council Packet Page Number 54 of 213
Transaction Date Posting Date Merchant Name Transaction Amount Name
09/12/2013 09/16/2013 THE HOME DEPOT 2801 $40.09 DAVE ADAMS
09/07/2013 09/09/2013 UNIFORMS UNLIMITED INC.$171.81 MARK ALDRIDGE
09/13/2013 09/16/2013 UNIFORMS UNLIMITED INC.$35.11 PAUL BARTZ
09/18/2013 09/20/2013 ARROWWOOD RESORT CONF C $230.86 GAYLE BAUMAN
09/16/2013 09/18/2013 OFFICE DEPOT #1090 ($71.52)REGAN BEGGS
09/14/2013 09/16/2013 OPTICS PLANET INC $22.08 STANLEY BELDE
09/11/2013 09/12/2013 ABC CONFERENCING $53.43 CHAD BERGO
09/17/2013 09/18/2013 ABC CONFERENCING ($53.43)CHAD BERGO
09/17/2013 09/18/2013 BEST BUY MHT 00000109 $26.77 CHAD BERGO
09/07/2013 09/09/2013 CUB FOODS #1599 $34.99 BRIAN BIERDEMAN
09/12/2013 09/13/2013 RAY ALLEN MANUFACTURING,$21.99 BRIAN BIERDEMAN
09/10/2013 09/11/2013 ACORN NATURALISTS $212.14 OAKLEY BIESANZ
09/10/2013 09/13/2013 NOVELTY $61.75 OAKLEY BIESANZ
09/14/2013 09/16/2013 RAINBOW FOODS 00088526 $9.64 RON BOURQUIN
09/15/2013 09/16/2013 SARPINOS PIZZERIA $61.39 RON BOURQUIN
09/18/2013 09/19/2013 DICK'S CLOTHING&SPORTING $136.03 NEIL BRENEMAN
09/18/2013 09/20/2013 LOWES #02313*$27.12 NEIL BRENEMAN
09/06/2013 09/09/2013 DIAMOND VOGEL PAINT #807 $565.90 TROY BRINK
09/18/2013 09/19/2013 TRUCK UTILITIES INC ST PA $179.55 TROY BRINK
09/12/2013 09/13/2013 JOHN DEERE LANDSCAPES530 $410.01 BRENT BUCKLEY
09/06/2013 09/09/2013 FIRST SHRED $34.50 SARAH BURLINGAME
09/09/2013 09/11/2013 HONEYBAKED HAM $159.92 SARAH BURLINGAME
09/11/2013 09/12/2013 CURTIS 1000 INC.$76.20 SARAH BURLINGAME
09/13/2013 09/16/2013 PANERA BREAD #1305 $56.84 SARAH BURLINGAME
09/17/2013 09/18/2013 FIRST SHRED $69.00 SARAH BURLINGAME
09/17/2013 09/18/2013 YANGS CHINESE RESTAURANT $13.88 DAN BUSACK
09/12/2013 09/16/2013 DELTA AIR 0067258931882 $719.80 NICHOLAS CARVER
09/11/2013 09/12/2013 TWIN CITY HARDWARE HADLEY $118.86 SCOTT CHRISTENSON
09/11/2013 09/12/2013 MENARDS 3022 $26.89 SCOTT CHRISTENSON
09/12/2013 09/13/2013 STATE SUPPLY $60.04 SCOTT CHRISTENSON
09/13/2013 09/16/2013 THE HOME DEPOT 2801 $8.66 SCOTT CHRISTENSON
09/16/2013 09/17/2013 VIKING ELECTRIC-CREDIT DE $178.20 SCOTT CHRISTENSON
09/16/2013 09/18/2013 MILLS FLEET FARM #2,700 $16.00 SCOTT CHRISTENSON
09/18/2013 09/19/2013 VIKING ELECTRIC-CREDIT DE $89.35 SCOTT CHRISTENSON
09/18/2013 09/19/2013 VIKING ELECTRIC-CREDIT DE $36.35 SCOTT CHRISTENSON
09/16/2013 09/17/2013 TWIN CITIES TRANS & REC $179.62 KERRY CROTTY
09/09/2013 09/11/2013 THE HOME DEPOT 2810 ($16.07)CHARLES DEAVER
09/09/2013 09/11/2013 THE HOME DEPOT 2810 $46.06 CHARLES DEAVER
09/11/2013 09/12/2013 G&K SERVICES 182 $109.94 CHARLES DEAVER
09/11/2013 09/13/2013 THE HOME DEPOT 2810 $5.33 CHARLES DEAVER
09/14/2013 09/16/2013 DEGE GARDEN CENTER $4.29 CHARLES DEAVER
09/16/2013 09/18/2013 THE HOME DEPOT 2810 $17.08 CHARLES DEAVER
09/16/2013 09/17/2013 CC MILITARY SURPLU $34.95 JOSEPH DEMULLING
09/10/2013 09/12/2013 OFFICE MAX $16.06 RICHARD DOBLAR
09/05/2013 09/09/2013 COMMERCIAL POOL & SPA SUP $268.78 TOM DOUGLASS
09/06/2013 09/09/2013 THE HOME DEPOT 2801 $53.40 TOM DOUGLASS
09/06/2013 09/09/2013 COMMERCIAL POOL & SPA SUP $160.66 TOM DOUGLASS
09/07/2013 09/09/2013 COMMERCIAL POOL & SPA SUP $67.49 TOM DOUGLASS
09/09/2013 09/10/2013 SCHELENGRAYAUTOELECTRI $107.63 TOM DOUGLASS
09/09/2013 09/10/2013 WW GRAINGER $323.81 TOM DOUGLASS
09/10/2013 09/11/2013 KULLY SUPPLY $60.74 TOM DOUGLASS
09/12/2013 09/16/2013 COMMERCIAL POOL & SPA SUP $35.48 TOM DOUGLASS
09/13/2013 09/16/2013 WERNER ELECTRIC SPLY NPC $1,057.09 TOM DOUGLASS
09/17/2013 09/18/2013 OCE' USA, INC./ITASCA $119.13 JOHN DUCHARME
09/06/2013 09/09/2013 BROWNELLS INC $131.05 MICHAEL DUGAS
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Council Packet Page Number 55 of 213
09/10/2013 09/11/2013 FASTENAL COMPANY01 $5.13 DOUG EDGE
09/10/2013 09/12/2013 THE HOME DEPOT 2801 $54.54 DOUG EDGE
09/15/2013 09/16/2013 CUB FOODS #1599 $10.48 PAUL E EVERSON
09/06/2013 09/09/2013 THE HOME DEPOT 2801 $582.70 LARRY FARR
09/06/2013 09/09/2013 SQ *CHRIS MASTELL TRAILER $250.00 LARRY FARR
09/06/2013 09/09/2013 CINTAS 470 $90.27 LARRY FARR
09/11/2013 09/12/2013 G&K SERVICES 182 $906.70 LARRY FARR
09/11/2013 09/12/2013 G&K SERVICES 182 $508.09 LARRY FARR
09/13/2013 09/16/2013 COMMERCIALP $259.00 LARRY FARR
09/13/2013 09/16/2013 MENARDS 3022 $250.65 LARRY FARR
09/17/2013 09/18/2013 MUSKA ELECTRIC CO.$399.60 LARRY FARR
09/18/2013 09/20/2013 COMMERCIAL FURNIT00 OF 00 $2,965.48 LARRY FARR
09/19/2013 09/20/2013 YALE MECHANICAL LLC $939.25 LARRY FARR
09/19/2013 09/20/2013 YALE MECHANICAL LLC $939.25 LARRY FARR
09/19/2013 09/20/2013 YALE MECHANICAL LLC $264.00 LARRY FARR
09/19/2013 09/20/2013 CINTAS 470 $90.27 LARRY FARR
09/10/2013 09/12/2013 ROF CALHOUN SQUARE LLC $8.00 DAVID FISHER
09/11/2013 09/12/2013 REPUBLIC SERVICES TRASH $493.52 DAVID FISHER
09/17/2013 09/19/2013 ROF CALHOUN SQUARE LLC $9.00 DAVID FISHER
09/06/2013 09/09/2013 VZWRLSS*APOCC VISB $2,194.03 MYCHAL FOWLDS
09/09/2013 09/10/2013 BEST BUY MHT 00000109 $64.26 MYCHAL FOWLDS
09/11/2013 09/12/2013 AMAZON.COM $64.24 MYCHAL FOWLDS
09/11/2013 09/12/2013 AMAZON.COM $128.48 MYCHAL FOWLDS
09/12/2013 09/13/2013 AMAZON.COM $217.06 MYCHAL FOWLDS
09/14/2013 09/16/2013 IDU*INSIGHT PUBLIC SEC $1,650.36 MYCHAL FOWLDS
09/07/2013 09/09/2013 HP DIRECT-PUBLICSECTOR $1,375.49 NICK FRANZEN
09/10/2013 09/11/2013 HP DIRECT-PUBLICSECTOR $212.11 NICK FRANZEN
09/13/2013 09/16/2013 IDU*INSIGHT PUBLIC SEC $81.12 NICK FRANZEN
09/13/2013 09/16/2013 HP DIRECT-PUBLICSECTOR $84.63 NICK FRANZEN
09/13/2013 09/16/2013 DATA Q DIRECT $1,034.76 NICK FRANZEN
09/19/2013 09/20/2013 IDU*INSIGHT PUBLIC SEC $506.16 NICK FRANZEN
09/05/2013 09/09/2013 DEGE GARDEN CENTER $16.86 CAROLE GERNES
09/11/2013 09/12/2013 WALGREENS #3122 $1.39 CAROLE GERNES
09/12/2013 09/13/2013 BEST BUY MHT 00000109 $53.55 CLARENCE GERVAIS
09/09/2013 09/09/2013 AMAZON.COM $263.49 JAN GREW HAYMAN
09/11/2013 09/12/2013 PRAIRIE MOON $37.41 JAN GREW HAYMAN
09/06/2013 09/09/2013 BEST BUY MHT 00000109 $139.26 KAREN GUILFOILE
09/07/2013 09/09/2013 VZWRLSS*APOCC VISN $107.15 KAREN GUILFOILE
09/10/2013 09/12/2013 THE HOME DEPOT 2801 $22.38 MARK HAAG
09/12/2013 09/13/2013 CONTINENTAL SAFETY EQUI $350.82 MARK HAAG
09/19/2013 09/20/2013 VIKING INDUSTRIAL CENTER $95.31 MARK HAAG
09/06/2013 09/09/2013 HENRIKSEN ACE HARDWARE $31.04 TAMARA HAYS
09/10/2013 09/11/2013 JOHN DEERE LANDSCAPES530 $12.74 GARY HINNENKAMP
09/12/2013 09/13/2013 HIRSHFIELDS ST PAUL CSC $1,300.71 GARY HINNENKAMP
09/06/2013 09/09/2013 HENRIKSEN ACE HARDWARE $13.38 RON HORWATH
09/11/2013 09/12/2013 BAKERS-SQUARE-REST #0670 $125.88 RON HORWATH
09/14/2013 09/16/2013 FACEBK *BWZMZ4SKE2 $25.00 RON HORWATH
09/17/2013 09/19/2013 THE HOME DEPOT 2801 $22.40 RON HORWATH
09/10/2013 09/11/2013 WALGREENS #3122 $1.39 ANN HUTCHINSON
09/10/2013 09/11/2013 WALGREENS #3122 $31.47 ANN HUTCHINSON
09/11/2013 09/13/2013 FREEDOM 65 11010600 $10.98 ANN HUTCHINSON
09/16/2013 09/18/2013 DEGE GARDEN CENTER $10.69 ANN HUTCHINSON
09/11/2013 09/13/2013 THE HOME DEPOT 2801 $49.45 DAVID JAHN
09/17/2013 09/19/2013 THE HOME DEPOT 2801 $34.19 DAVID JAHN
09/05/2013 09/09/2013 THE HOME DEPOT 2801 $18.13 DON JONES
09/20/2013 09/20/2013 COMCAST CABLE COMM $166.53 DUWAYNE KONEWKO
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Council Packet Page Number 56 of 213
09/11/2013 09/12/2013 MENARDS 3059 $13.92 NICHOLAS KREKELER
09/05/2013 09/09/2013 UNIFORMS UNLIMITED INC.$130.92 DAVID KVAM
09/06/2013 09/09/2013 UNIFORMS UNLIMITED INC.$221.00 DAVID KVAM
09/06/2013 09/09/2013 UNIFORMS UNLIMITED INC.$27.41 DAVID KVAM
09/06/2013 09/09/2013 THOMSON WEST*TCD $306.10 DAVID KVAM
09/10/2013 09/12/2013 UNIFORMS UNLIMITED INC.($94.50)DAVID KVAM
09/10/2013 09/12/2013 UNIFORMS UNLIMITED INC.($94.49)DAVID KVAM
09/11/2013 09/13/2013 UNIFORMS UNLIMITED INC.$274.67 DAVID KVAM
09/12/2013 09/13/2013 G & A COLORTECH INC $1,081.73 DAVID KVAM
09/13/2013 09/13/2013 COMCAST CABLE COMM $44.65 DAVID KVAM
09/13/2013 09/16/2013 STREICHER'S MO $1,466.85 DAVID KVAM
09/16/2013 09/18/2013 UNIFORMS UNLIMITED INC.$29.98 DAVID KVAM
09/16/2013 09/18/2013 UNIFORMS UNLIMITED INC.$23.14 DAVID KVAM
09/16/2013 09/18/2013 UNIFORMS UNLIMITED INC.$330.56 DAVID KVAM
09/17/2013 09/19/2013 UNIFORMS UNLIMITED INC.$118.63 DAVID KVAM
09/17/2013 09/19/2013 UNIFORMS UNLIMITED INC.$131.23 DAVID KVAM
09/18/2013 09/20/2013 UNIFORMS UNLIMITED INC.($23.14)DAVID KVAM
09/18/2013 09/20/2013 UNIFORMS UNLIMITED INC.($131.23)DAVID KVAM
09/15/2013 09/16/2013 KOHL'S #0408 $71.04 TODD LANGNER
09/12/2013 09/13/2013 NIKE.COM $80.00 JOHNNIE LU
09/06/2013 09/09/2013 ASPEN MILLS INC.$210.25 STEVE LUKIN
09/06/2013 09/09/2013 ASPEN MILLS INC.$97.90 STEVE LUKIN
09/06/2013 09/09/2013 ASPEN MILLS INC.$68.50 STEVE LUKIN
09/13/2013 09/13/2013 AIRGASS NORTH $94.72 STEVE LUKIN
09/13/2013 09/13/2013 AIRGASS NORTH $161.56 STEVE LUKIN
09/06/2013 09/09/2013 BILLS GUN SHOP & RANGE NO $450.00 GLEN MCCARTY
09/06/2013 09/09/2013 BOUND TREE MEDICAL LLC $438.39 MICHAEL MONDOR
09/11/2013 09/13/2013 BOUND TREE MEDICAL LLC $382.84 MICHAEL MONDOR
09/11/2013 09/13/2013 BOUND TREE MEDICAL LLC $485.28 MICHAEL MONDOR
09/11/2013 09/13/2013 PRIMARY PRODUCTS COMPANY $184.26 MICHAEL MONDOR
09/11/2013 09/16/2013 BOUND TREE MEDICAL LLC $41.89 MICHAEL MONDOR
09/13/2013 09/16/2013 ANCOM TECHNICAL CENTER IN $1,442.55 MICHAEL MONDOR
09/13/2013 09/16/2013 BOUND TREE MEDICAL LLC $154.63 MICHAEL MONDOR
09/13/2013 09/16/2013 HEALTH CARE LOGISTICS $96.74 MICHAEL MONDOR
09/13/2013 09/16/2013 WWW.PELICANCASES.COM $26.21 MICHAEL MONDOR
09/16/2013 09/17/2013 MOTION COMPUTING INC $115.32 MICHAEL MONDOR
09/16/2013 09/18/2013 BOUND TREE MEDICAL LLC $479.98 MICHAEL MONDOR
09/17/2013 09/18/2013 N AMERICA RESCUE PRODUCT $304.65 MICHAEL MONDOR
09/18/2013 09/19/2013 LMC*LAERDAL MEDICAL $971.79 MICHAEL MONDOR
09/12/2013 09/16/2013 CERTIFIED LABORATORIES $842.69 BRYAN NAGEL
09/19/2013 09/20/2013 MINNESOTA FALL EXPO $250.00 BRYAN NAGEL
09/18/2013 09/19/2013 HENRIKSEN ACE HARDWARE $6.41 RICHARD NORDQUIST
09/18/2013 09/20/2013 THE HOME DEPOT 2801 $225.59 RICHARD NORDQUIST
09/06/2013 09/09/2013 UNIFORMS UNLIMITED INC.($10.69)MICHAEL NYE
09/09/2013 09/10/2013 USPS 26833895523402076 $16.85 MICHAEL NYE
09/10/2013 09/11/2013 USPS 26833895523402076 $5.80 MICHAEL NYE
09/11/2013 09/13/2013 OFFICE MAX $84.58 MICHAEL NYE
09/13/2013 09/16/2013 ATK BLACKHAWK $23.06 MICHAEL NYE
09/17/2013 09/19/2013 THE HOME DEPOT 2801 $5.32 MICHAEL NYE
09/18/2013 09/19/2013 OBSERVINT TECHNOLOGIES $101.42 MICHAEL NYE
09/18/2013 09/20/2013 MILLS FLEET FARM #2,700 $5.34 MICHAEL NYE
09/19/2013 09/20/2013 NOR*NORTHERN TOOL $348.51 MICHAEL NYE
09/12/2013 09/13/2013 BROCK WHITE 180 $97.40 ERICK OSWALD
09/06/2013 09/09/2013 OFFICE DEPOT #1090 $60.62 MARY KAY PALANK
09/13/2013 09/16/2013 OFFICE DEPOT #1090 $95.45 MARY KAY PALANK
09/17/2013 09/19/2013 OFFICE DEPOT #1090 $57.39 MARY KAY PALANK
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Council Packet Page Number 57 of 213
09/18/2013 09/20/2013 OFFICE DEPOT #1090 $251.39 MARY KAY PALANK
09/09/2013 09/11/2013 WWW.PELICANCASES.COM $354.05 PHILIP F POWELL
09/09/2013 09/13/2013 SIRCHIE FINGER PRINT LABO $141.85 PHILIP F POWELL
09/18/2013 09/19/2013 ARROWHEAD SCIENTIFIC INC $109.21 PHILIP F POWELL
09/06/2013 09/09/2013 CERTIFIED LABORATORIES $36.09 STEVEN PRIEM
09/09/2013 09/11/2013 VCN*MN STATE PATROL $24.50 STEVEN PRIEM
09/10/2013 09/11/2013 BAUER BUILT TIRE 18 $512.42 STEVEN PRIEM
09/11/2013 09/12/2013 AUTO PLUS LITTLE CANADA $115.08 STEVEN PRIEM
09/11/2013 09/12/2013 BAUER BUILT TIRE 18 $627.65 STEVEN PRIEM
09/11/2013 09/12/2013 BAUER BUILT TIRE 18 $571.30 STEVEN PRIEM
09/11/2013 09/13/2013 KREMER SERVICES $518.39 STEVEN PRIEM
09/12/2013 09/13/2013 BARNETT CHRYJEEPKIA $25.28 STEVEN PRIEM
09/13/2013 09/16/2013 PIONEER RIM & WHEEL $113.65 STEVEN PRIEM
09/16/2013 09/17/2013 AN FORD WHITE BEAR LAK $74.22 STEVEN PRIEM
09/16/2013 09/17/2013 UNLIMITED SUPPLIES INC $79.97 STEVEN PRIEM
09/16/2013 09/17/2013 BAUER BUILT TIRE 18 $515.80 STEVEN PRIEM
09/16/2013 09/17/2013 POLAR CHEVROLET MAZDA $41.73 STEVEN PRIEM
09/16/2013 09/17/2013 POLAR CHEVROLET MAZDA $12.58 STEVEN PRIEM
09/17/2013 09/18/2013 AUTO PLUS LITTLE CANADA $39.14 STEVEN PRIEM
09/17/2013 09/18/2013 AN FORD WHITE BEAR LAK $49.58 STEVEN PRIEM
09/18/2013 09/19/2013 AUTO PLUS LITTLE CANADA ($39.14)STEVEN PRIEM
09/18/2013 09/19/2013 FACTORY MTR PTS #1 $282.91 STEVEN PRIEM
09/18/2013 09/19/2013 TERMINAL SUPPLY, INC.$43.67 STEVEN PRIEM
09/19/2013 09/20/2013 AUTO PLUS LITTLE CANADA $194.26 STEVEN PRIEM
09/09/2013 09/11/2013 THE HOME DEPOT 2801 $189.88 KELLY PRINS
09/11/2013 09/13/2013 THE HOME DEPOT 2801 $61.15 KELLY PRINS
09/13/2013 09/16/2013 VIKING ELECTRIC-CREDIT DE $355.89 KELLY PRINS
09/10/2013 09/12/2013 PIONEER PRESS ADVERTISING $866.00 TERRIE RAMEAUX
09/06/2013 09/09/2013 THE HOME DEPOT 2801 $173.45 MICHAEL REILLY
09/12/2013 09/13/2013 DALCO ENTERPRISES, INC $412.18 MICHAEL REILLY
09/16/2013 09/17/2013 DALCO ENTERPRISES, INC $64.74 MICHAEL REILLY
09/09/2013 09/10/2013 FASTENAL COMPANY01 $730.88 ROBERT RUNNING
09/09/2013 09/11/2013 REEDS SALES AND SERVIC $61.95 ROBERT RUNNING
09/16/2013 09/18/2013 MIKES LP GAS INC $70.00 ROBERT RUNNING
09/18/2013 09/19/2013 HENRIKSEN ACE HARDWARE $5.96 ROBERT RUNNING
09/12/2013 09/13/2013 CITIZEN OBSERVER, LLC $5,700.00 PAUL SCHNELL
09/09/2013 09/10/2013 LIQUID WASTE INDUSTRIES,$139.95 SCOTT SCHULTZ
09/11/2013 09/12/2013 HIRSHFIELDS ST PAUL CSC $495.77 SCOTT SCHULTZ
09/11/2013 09/12/2013 G&K SERVICES 182 $1,918.94 SCOTT SCHULTZ
09/11/2013 09/12/2013 JOHN DEERE LANDSCAPES530 $1,096.53 SCOTT SCHULTZ
09/13/2013 09/16/2013 CINTAS CORP # 060A $336.32 SCOTT SCHULTZ
09/13/2013 09/16/2013 WM EZPAY $2,210.40 SCOTT SCHULTZ
09/17/2013 09/19/2013 THE HOME DEPOT 2801 $184.79 SCOTT SCHULTZ
09/18/2013 09/20/2013 ON SITE SANITATION INC $105.81 SCOTT SCHULTZ
09/18/2013 09/20/2013 ON SITE SANITATION INC $55.58 SCOTT SCHULTZ
09/18/2013 09/20/2013 ON SITE SANITATION INC $55.58 SCOTT SCHULTZ
09/18/2013 09/20/2013 ON SITE SANITATION INC $55.58 SCOTT SCHULTZ
09/18/2013 09/20/2013 ON SITE SANITATION INC $55.58 SCOTT SCHULTZ
09/18/2013 09/20/2013 ON SITE SANITATION INC $55.58 SCOTT SCHULTZ
09/18/2013 09/20/2013 ON SITE SANITATION INC $55.58 SCOTT SCHULTZ
09/18/2013 09/20/2013 ON SITE SANITATION INC $55.58 SCOTT SCHULTZ
09/18/2013 09/20/2013 ON SITE SANITATION INC $55.58 SCOTT SCHULTZ
09/18/2013 09/20/2013 ON SITE SANITATION INC $55.58 SCOTT SCHULTZ
09/18/2013 09/20/2013 ON SITE SANITATION INC $211.62 SCOTT SCHULTZ
09/18/2013 09/20/2013 ON SITE SANITATION INC $55.58 SCOTT SCHULTZ
09/18/2013 09/20/2013 ON SITE SANITATION INC $55.58 SCOTT SCHULTZ
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Council Packet Page Number 58 of 213
09/18/2013 09/20/2013 ON SITE SANITATION INC $105.81 SCOTT SCHULTZ
09/18/2013 09/20/2013 ON SITE SANITATION INC $55.58 SCOTT SCHULTZ
09/18/2013 09/20/2013 ON SITE SANITATION INC $55.58 SCOTT SCHULTZ
09/18/2013 09/20/2013 ON SITE SANITATION INC $55.58 SCOTT SCHULTZ
09/18/2013 09/20/2013 ON SITE SANITATION INC $55.58 SCOTT SCHULTZ
09/19/2013 09/20/2013 MINNESOTA FALL EXPO $200.00 SCOTT SCHULTZ
09/19/2013 09/20/2013 MINNESOTA FALL EXPO $100.00 SCOTT SCHULTZ
09/06/2013 09/09/2013 A-1 LAUNDRY $119.12 CAITLIN SHERRILL
09/12/2013 09/16/2013 BROADWAY RENTAL $389.98 CAITLIN SHERRILL
09/13/2013 09/16/2013 CUB FOODS #1599 $35.09 CAITLIN SHERRILL
09/13/2013 09/16/2013 MICHAELS STORES 2744 $22.44 CAITLIN SHERRILL
09/15/2013 09/16/2013 CUB FOODS #1599 $11.77 CAITLIN SHERRILL
09/06/2013 09/09/2013 AMAZON.COM $39.96 MICHAEL SHORTREED
09/06/2013 09/09/2013 AMAZON.COM $330.05 MICHAEL SHORTREED
09/07/2013 09/10/2013 REDS SAVOY PIZZA - DT $92.29 RONALD SVENDSEN
09/06/2013 09/09/2013 MICHAELS STORES 2744 $53.19 JAMES TAYLOR
09/19/2013 09/20/2013 FEDEXOFFICE 00006171 $151.70 JAMES TAYLOR
09/10/2013 09/11/2013 LANDS END INTERNET $77.99 PAUL THEISEN
09/07/2013 09/09/2013 USPS 26833800033400730 $8.59 PAUL THIENES
09/07/2013 09/09/2013 UNIFORMS UNLIMITED INC.$65.73 PAUL THIENES
09/09/2013 09/11/2013 VICTORY PARKING INC $10.00 MICHAEL THOMPSON
09/05/2013 09/09/2013 OFFICE DEPOT #1079 $6.14 KAREN WACHAL
09/05/2013 09/09/2013 OFFICE DEPOT #1090 $42.39 KAREN WACHAL
09/05/2013 09/09/2013 OFFICE DEPOT #1080 $25.43 KAREN WACHAL
09/13/2013 09/16/2013 AMAZON.COM $13.36 KAREN WACHAL
09/17/2013 09/17/2013 AMAZON.COM $65.72 KAREN WACHAL
09/05/2013 09/09/2013 OFFICE DEPOT #1090 $56.27 TAMMY YOUNG
09/18/2013 09/20/2013 OFFICE DEPOT #1090 $54.31 TAMMY YOUNG
09/18/2013 09/19/2013 DALCO ENTERPRISES, INC $30.38 SUSAN ZWIEG
$61,663.82
G1
Council Packet Page Number 59 of 213
CHECK #CHECK
DATE
EMPLOYEE
NAME
09/27/13 SVENDSEN, JOANNE 2,191.77
09/27/13 THOMFORDE, FAITH 1,616.99
09/27/13 POWELL, PHILIP 2,999.29
09/27/13 SCHNELL, PAUL 4,745.37
09/27/13 KVAM, DAVID 4,304.38
09/27/13 PALANK, MARY 1,951.20
09/27/13 WEAVER, KRISTINE 2,412.20
09/27/13 CORCORAN, THERESA 1,954.59
09/27/13 SCHOENECKER, LEIGH 1,768.99
09/27/13 VITT, SANDRA 1,120.75
09/27/13 OSTER, ANDREA 1,953.51
09/27/13 RICHTER, CHARLENE 849.23
09/27/13 MECHELKE, SHERRIE 848.81
09/27/13 MOY, PAMELA 1,557.27
09/27/13 SPANGLER, EDNA 1,191.59
09/27/13 LARSON, MICHELLE 1,910.60
09/27/13 GUILFOILE, KAREN 4,452.98
09/27/13 SCHMIDT, DEBORAH 3,096.67
09/27/13 ARNOLD, AJLA 1,232.75
09/27/13 BEGGS, REGAN 1,609.00
09/27/13 RUEB, JOSEPH 2,829.00
09/27/13 SINDT, ANDREA 2,240.23
09/27/13 JACKSON, MARY 2,176.91
09/27/13 KELSEY, CONNIE 2,653.11
09/27/13 ANDERSON, CAROLE 1,448.47
09/27/13 DEBILZAN, JUDY 1,385.92
09/27/13 RAMEAUX, THERESE 3,130.54
09/27/13 BAUMAN, GAYLE 4,602.02
09/27/13 JAHN, DAVID 1,906.31
09/27/13 METRY, THOMAS 60.00
09/27/13 CHRISTENSON, SCOTT 2,246.67
09/27/13 FARR, LARRY 3,287.48
09/27/13 COLEMAN, MELINDA 4,719.94
09/27/13 KANTRUD, HUGH 184.62
09/27/13 AHL, R. CHARLES 5,459.42
09/27/13 BURLINGAME, SARAH 2,200.51
09/27/13 STRAUTMANIS, MARIS 138.00
09/27/13 VALLE, EDWARD 202.50
09/27/13 ROSSBACH, WILLIAM 494.44
09/27/13 CAVE, REBECCA 435.16
09/27/13 JUENEMANN, KATHLEEN 435.16
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
AMOUNT
09/27/13 CARDINAL, ROBERT 435.16
09/27/13 KOPPEN, MARVIN 435.16
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Council Packet Page Number 60 of 213
09/27/13 BAHL, DAVID 692.58
09/27/13 BASSETT, BRENT 342.72
09/27/13 XIONG, KAO 2,947.13
09/27/13 ANDERSON, BRIAN 293.76
09/27/13 TRAN, JOSEPH 2,805.22
09/27/13 WENZEL, JAY 3,353.99
09/27/13 THEISEN, PAUL 3,111.27
09/27/13 THIENES, PAUL 4,009.92
09/27/13 SYPNIEWSKI, WILLIAM 2,947.13
09/27/13 TAUZELL, BRIAN 3,725.08
09/27/13 STEINER, JOSEPH 3,365.87
09/27/13 STRAND, ZACHARY 1,914.90
09/27/13 RHUDE, MATTHEW 3,273.02
09/27/13 SHORTREED, MICHAEL 4,183.06
09/27/13 PARKER, JAMES 2,867.74
09/27/13 REZNY, BRADLEY 3,149.58
09/27/13 NYE, MICHAEL 3,416.66
09/27/13 OLSON, JULIE 3,062.74
09/27/13 METRY, ALESIA 3,455.61
09/27/13 MICHELETTI, BRIAN 1,965.67
09/27/13 MARTIN, JERROLD 3,810.67
09/27/13 MCCARTY, GLEN 3,165.98
09/27/13 LYNCH, KATHERINE 3,324.99
09/27/13 MARINO, JASON 3,339.94
09/27/13 LANGNER, TODD 3,398.22
09/27/13 LU, JOHNNIE 3,132.23
09/27/13 KROLL, BRETT 3,118.18
09/27/13 LANGNER, SCOTT 167.59
09/27/13 KONG, TOMMY 3,159.95
09/27/13 KREKELER, NICHOLAS 919.60
09/27/13 JOHNSON, KEVIN 4,030.41
09/27/13 KALKA, THOMAS 963.29
09/27/13 HER, PHENG 2,887.16
09/27/13 HIEBERT, STEVEN 3,556.52
09/27/13 GABRIEL, ANTHONY 3,327.34
09/27/13 HAWKINSON JR, TIMOTHY 3,365.87
09/27/13 FORSYTHE, MARCUS 2,570.65
09/27/13 FRITZE, DEREK 3,051.29
09/27/13 DUGAS, MICHAEL 4,401.84
09/27/13 ERICKSON, VIRGINIA 3,434.13
09/27/13 DEMULLING, JOSEPH 3,099.92
09/27/13 DOBLAR, RICHARD 4,095.31
09/27/13 CARNES, JOHN 2,239.22
09/27/13 CROTTY, KERRY 3,684.00
09/27/13 BIERDEMAN, BRIAN 4,338.02
09/27/13 BUSACK, DANIEL 3,878.30
09/27/13 BELDE, STANLEY 3,513.99
09/27/13 BENJAMIN, MARKESE 2,940.35
09/27/13 BAKKE, LONN 3,464.02
09/27/13 BARTZ, PAUL 3,977.72
09/27/13 ABEL, CLINT 3,055.76
09/27/13 ALDRIDGE, MARK 3,118.77
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Council Packet Page Number 61 of 213
09/27/13 SVENDSEN, RONALD 3,630.06
09/27/13 WHITE, JOEL 440.64
09/27/13 SEDLACEK, JEFFREY 2,779.70
09/27/13 STREFF, MICHAEL 3,362.22
09/27/13 RIEKEN, NICHOLAS 538.56
09/27/13 RODRIGUEZ, ROBERTO 440.64
09/27/13 RANK, PAUL 734.40
09/27/13 RICE, CHRISTOPHER 399.84
09/27/13 RAINEY, JAMES 465.12
09/27/13 RANK, NATHAN 881.28
09/27/13 PETERSON, ROBERT 2,934.89
09/27/13 POWERS, KENNETH 348.84
09/27/13 PARROW, JOSHUA 342.72
09/27/13 PETERSON, MARK 714.00
09/27/13 OPHEIM, JOHN 342.72
09/27/13 PACHECO, ALPHONSE 538.56
09/27/13 NOWICKI, PAUL 309.06
09/27/13 OLSON, JAMES 2,747.72
09/27/13 NIELSEN, KENNETH 314.16
09/27/13 NOVAK, JEROME 2,852.30
09/27/13 MONSON, PETER 599.76
09/27/13 MORGAN, JEFFERY 374.62
09/27/13 MILLER, NICHOLAS 220.32
09/27/13 MONDOR, MICHAEL 3,500.59
09/27/13 LOCHEN, MICHAEL 595.68
09/27/13 MILLER, LADD 856.80
09/27/13 KUBAT, ERIC 2,672.68
09/27/13 LINDER, TIMOTHY 2,690.12
09/27/13 KERSKA, JOSEPH 1,640.16
09/27/13 KONDER, RONALD 538.56
09/27/13 KARRAS, JAMIE 440.64
09/27/13 KELLOGG, JOHNATHAN 293.76
09/27/13 JONES, JONATHAN 440.64
09/27/13 KANE, ROBERT 856.80
09/27/13 HUTCHINSON, JAMES 371.28
09/27/13 IMM, TRACY 440.64
09/27/13 HALWEG, JODI 2,779.70
09/27/13 HAWTHORNE, ROCHELLE 2,346.65
09/27/13 HAGEN, MICHAEL 342.72
09/27/13 HALE, JOSEPH 456.96
09/27/13 EATON, PAUL 734.40
09/27/13 EVERSON, PAUL 3,212.78
09/27/13 DABRUZZI, THOMAS 2,669.78
09/27/13 DAWSON, RICHARD 2,973.30
09/27/13 CRAWFORD - JR, RAYMOND 2,199.03
09/27/13 CRUMMY, CHARLES 342.72
09/27/13 CONCHA, DANIEL 440.64
09/27/13 COREY, ROBERT 465.12
09/27/13 CAPISTRANT, JACOB 85.68
09/27/13 CAPISTRANT, JOHN 571.20
09/27/13 BAUMAN, ANDREW 2,679.20
09/27/13 BOURQUIN, RON 783.36
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Council Packet Page Number 62 of 213
09/27/13 FISHER, DAVID 3,884.68
09/27/13 SWAN, DAVID 2,829.79
09/27/13 BRASH, JASON 2,569.79
09/27/13 CARVER, NICHOLAS 3,317.22
09/27/13 FINWALL, SHANN 3,306.59
09/27/13 MARTIN, MICHAEL 2,882.59
09/27/13 YOUNG, TAMELA 2,104.19
09/27/13 EKSTRAND, THOMAS 3,906.15
09/27/13 KROLL, LISA 1,946.59
09/27/13 THOMPSON, DEBRA 779.56
09/27/13 WACHAL, KAREN 955.29
09/27/13 GAYNOR, VIRGINIA 3,317.22
09/27/13 HUTCHINSON, ANN 2,709.28
09/27/13 SOUTTER, CHRISTINE 327.25
09/27/13 GERNES, CAROLE 658.75
09/27/13 HAYMAN, JANET 1,253.41
09/27/13 BIESANZ, OAKLEY 1,773.97
09/27/13 DEAVER, CHARLES 813.50
09/27/13 NORDQUIST, RICHARD 2,200.09
09/27/13 PURVES, JUSTIN 1,579.39
09/27/13 HINNENKAMP, GARY 2,411.41
09/27/13 NAUGHTON, JOHN 2,197.79
09/27/13 HAMRE, MILES 1,736.56
09/27/13 HAYS, TAMARA 1,652.19
09/27/13 KONEWKO, DUWAYNE 4,512.71
09/27/13 BUTTWEILER, TYLER 808.50
09/27/13 ZIEMAN, SCOTT 232.00
09/27/13 JANASZAK, MEGHAN 1,608.99
09/27/13 LOVE, STEVEN 3,665.83
09/27/13 THOMPSON, MICHAEL 4,531.64
09/27/13 KREGER, JASON 3,399.57
09/27/13 LINDBLOM, RANDAL 2,806.31
09/27/13 ENGSTROM, ANDREW 2,745.82
09/27/13 JAROSCH, JONATHAN 3,124.02
09/27/13 BURLINGAME, NATHAN 2,172.00
09/27/13 DUCHARME, JOHN 2,804.00
09/27/13 RUNNING, ROBERT 2,518.23
09/27/13 TEVLIN, TODD 2,197.79
09/27/13 OSWALD, ERICK 2,359.51
09/27/13 RUIZ, RICARDO 1,652.19
09/27/13 MEISSNER, BRENT 2,124.59
09/27/13 NAGEL, BRYAN 3,630.80
09/27/13 EDGE, DOUGLAS 2,167.40
09/27/13 JONES, DONALD 2,197.79
09/27/13 BUCKLEY, BRENT 2,946.85
09/27/13 DEBILZAN, THOMAS 2,197.79
09/27/13 KNUTSON, LOIS 2,223.39
09/27/13 BRINK, TROY 2,412.19
09/27/13 ZWIEG, SUSAN 1,745.75
09/27/13 CORTESI, LUANNE 1,452.78
09/27/13 GERVAIS-JR, CLARENCE 4,075.48
09/27/13 LUKIN, STEVEN 4,721.04
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Council Packet Page Number 63 of 213
09/27/13 FLORES, LUIS 24.00
09/27/13 FONTAINE, KIM 524.15
09/27/13 ERICKSON-CLARK, CAROL 37.12
09/27/13 ERICSON, RACHEL 51.15
09/27/13 DUNN, RYAN 1,181.21
09/27/13 EHLE, DANIEL 66.15
09/27/13 DEMPSEY, BETH 63.12
09/27/13 DRECHSEL, HEIDI 13.74
09/27/13 BUTLER, ANGELA 121.50
09/27/13 CRANDALL, KRISTA 539.50
09/27/13 BESTER, MICHAEL 138.00
09/27/13 BUCKLEY, BRITTANY 384.00
09/27/13 BAUDE, SARAH 64.76
09/27/13 BERGLUND, ERIK 72.51
09/27/13 BAETZOLD, CLAIRE 73.50
09/27/13 BAUDE, JANE 73.00
09/27/13 ANDERSON, ALYSSA 20.81
09/27/13 ANDERSON, JOSHUA 480.89
09/27/13 VUE, LOR PAO 549.13
09/27/13 AICHELE, MEGAN 227.25
09/27/13 ST SAUVER, CRAIG 89.25
09/27/13 VANG, TIM 93.00
09/27/13 KULHANEK-DIONNE, ANN 591.00
09/27/13 PELOQUIN, PENNYE 481.27
09/27/13 HOFMEISTER, TIMOTHY 459.56
09/27/13 KELLEY, CAITLIN 1,103.02
09/27/13 HAUBLE, AMANDA 80.75
09/27/13 HOFMEISTER, MARY 1,147.57
09/27/13 EVANS, CHRISTINE 1,739.12
09/27/13 GLASS, JEAN 2,173.21
09/27/13 WILBER, JEFFREY 1,579.39
09/27/13 AKEY, SHELLEY 40.50
09/27/13 ORE, JORDAN 1,652.19
09/27/13 SCHULTZ, SCOTT 3,418.81
09/27/13 ADAMS, DAVID 2,027.16
09/27/13 HAAG, MARK 2,650.80
09/27/13 TAYLOR, JAMES 2,941.39
09/27/13 VUKICH, CANDACE 80.75
09/27/13 SCHALLER, SCOTT 21.50
09/27/13 SHERWOOD, CHRISTIAN 473.00
09/27/13 ROBBINS, AUDRA 3,242.05
09/27/13 ROBBINS, CAMDEN 118.75
09/27/13 LARSON, TRISTA 28.00
09/27/13 LEMAY, BRANDON 42.00
09/27/13 LAMB, JIM 45.00
09/27/13 LAMB, JONATHON 75.00
09/27/13 BRENEMAN, NEIL 2,435.05
09/27/13 FRANK, PETER 425.00
09/27/13 BERGER, STEPHANIE 536.76
09/27/13 BJORK, BRANDON 110.00
09/27/13 WELLENS, MOLLY 1,801.25
09/27/13 ACEITUNO, FELIPE 14.00
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09/27/13 LOONEY, RAYNIA 40.00
09/27/13 MAIDMENT, COLIN 386.75
09/27/13 DOUGLASS, TOM 2,004.69
09/27/13 LOONEY, RAYJEANIA 240.00
09/27/13 CRAWFORD, SHAWN 480.00
09/27/13 CUSICK, JESSICA 367.63
09/27/13 RANGEL, SAMANTHA 266.00
09/27/13 WISTL, MOLLY 422.63
09/27/13 LANGER, CHELSEA 303.88
09/27/13 LANGER, KAYLYN 110.50
09/27/13 YUNKER, JOSEPH 184.00
09/27/13 BOSLEY, CAROL 126.00
09/27/13 WEINHAGEN, SHELBY 78.75
09/27/13 WHITE, DANICA 18.38
09/27/13 TUPY, MARCUS 95.00
09/27/13 WARNER, CAROLYN 92.40
09/27/13 TRUE, ANDREW 40.88
09/27/13 TUPY, HEIDE 45.80
09/27/13 SYME, LAUREN 90.54
09/27/13 TREPANIER, TODD 270.25
09/27/13 SMITH, JEROME 204.00
09/27/13 SMITLEY, SHARON 310.82
09/27/13 SMITH, ANN 61.65
09/27/13 SMITH, CASEY 99.21
09/27/13 SCHREIER, ROSEMARIE 300.00
09/27/13 SCHREINER, MARK 29.20
09/27/13 RICHTER, DANIEL 113.40
09/27/13 ROLLERSON, TERRANCE 45.00
09/27/13 RAU, COLE 61.64
09/27/13 RESENDIZ, LORI 2,425.96
09/27/13 PROESCH, ANDY 805.45
09/27/13 RANEY, COURTNEY 942.00
09/27/13 NITZ, CARA 274.00
09/27/13 POVLITZKI, MARINA 128.25
09/27/13 MUSKAT, JULIE 167.50
09/27/13 NADEAU, TAYLOR 99.90
09/27/13 LAMSON, ELIANA 27.00
09/27/13 MCCOMAS, LEAH 225.00
09/27/13 KOZDROJ, GABRIELLA 75.00
09/27/13 LAMEYER, BRENT 54.38
09/27/13 JOHNSON, BARBARA 414.95
09/27/13 KOHLER, ROCHELLE 98.00
09/27/13 HORWATH, RONALD 2,800.97
09/27/13 HUNTLEY, NATALIE 33.75
09/27/13 HODGE, AMY 145.00
09/27/13 HOLMBERG, LADONNA 339.21
09/27/13 HASSAN, KIANA 90.95
09/27/13 HEINRICH, SHEILA 397.89
09/27/13 HAGSTROM, EMILY 57.00
09/27/13 HANSEN, HANNAH 367.51
09/27/13 GRAY, SOPHIE 21.59
09/27/13 GRUENHAGEN, LINDA 203.20
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Council Packet Page Number 65 of 213
9989552
9989553
9989554
9989555
9989556
9989557
9989558
9989559
9989560
9989561
9989562
9989563 09/27/13 WALES, ABIGAIL 160.36
507,968.23
09/27/13 CORCORAN, JOSHUA 178.50
09/27/13 O'BRIEN, ELIZABETH 72.50
09/27/13 RYDEL, MICHAEL 14.00
09/27/13 SMITH, CORTNEY 204.00
09/27/13 MASON, KYLE 280.50
09/27/13 O'BRIEN, PATRICIA 68.00
09/27/13 KOSTECKI, JAKOB 30.00
09/27/13 LIVELY, BRANDON 70.00
09/27/13 BOEHM, BRIAN 77.50
09/27/13 COLLOVA, MATT 112.50
09/27/13 FRANZEN, NICHOLAS 2,817.49
09/27/13 AYD, GWEN 77.50
09/27/13 BERGO, CHAD 2,768.75
09/27/13 FOWLDS, MYCHAL 3,911.11
09/27/13 PRIEM, STEVEN 2,472.89
09/27/13 WOEHRLE, MATTHEW 2,278.92
09/27/13 COUNTRYMAN, BRENDA 1,340.00
09/27/13 SWANSON, CHRIS 1,564.19
09/27/13 STEFFEN, MICHAEL 102.00
09/27/13 THOMPSON, BENJAMIN 408.00
09/27/13 PRINS, KELLY 1,800.21
09/27/13 REILLY, MICHAEL 2,054.03
09/27/13 MALONEY, SHAUNA 200.75
09/27/13 MCCLENNON, MATTHEW 228.00
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Council Packet Page Number 66 of 213
Check Description Amount
90826 05273 PERFORMANCES MCC SEPT 26 1,440.00
90827 05260 VIGILANT VIDEO MOBILITY LPR SYSTEM - 2 15,325.88
90828 02396 REIMB FOR MILEAGE 7/29 - 9/20 107.80
90829 00526 PROJ 09-08 HWY 36/ENGLISH PMT#11 825,207.15
90830 00687 HAZARD TREE REMOVAL & TRIMMING 4,718.16
00687 STUMP GRINDING/MISC - JUNE STORM 3,968.06
90831 02728 PROJ 11-14 PROF SRVS THRU 8/31 1,180.57
90832 01085 MONTHLY PREMIUM - OCTOBER 3,056.80
90833 01941 TROPHIES - SOCCER 902.18
01941 TROPHIES - SOCCER 269.10
01941 TROPHIES - FLAG FOOTBALL 32.76
90834 01190 ELECTRIC & GAS UTILITY 27,757.25
01190 ELECTRIC & GAS UTILITY 6,926.32
01190 ELECTRIC UTILITY 122.58
01190 ELECTRIC UTILITY 52.21
01190 ELECTRIC UTILITY 15.45
90835 01798 CONTRACT GASOLINE - SEPT 14,777.76
90836 02411 SCBA TESTING/SERVICE 1,215.00
90837 04848 MONTHLY PREMIUM - OCTOBER 280.99
90838 05095 PROJ 09-08 IRRIGATION LINE 1285 COPE 369.52
90839 01974 REFUND BLUE CROSS FOR TRANS MEDIC 392.56
90840 05234 SQUAD CAR WASHES 8/9 - 9/25 154.62
90841 00230 LIMESTONE FOR GERANIUM PARK 100.25
90842 05276 POLICE K9 KENNEL FENCING 280.00
90843 05215 FLAG FOOTBALL INSTRUCTION 160.00
90844 03619 SEWER CLEANING & TELEVISING 190.00
90845 05207 APPLICANT BACKGROUND CHECKS 60.00
90846 00472 CONSULTING FEES 9/9 - 9/20 1,175.00
90847 05064 FIRE HOSE TESTING 3,823.75
90848 05275 RECYCLING TIRES 265.00
90849 00531 BLACK DIRT GERANIUM PARK 416.82
90850 02929 LTC MONTHLY PREMIUM - OCTOBER 366.84
90851 04947 PROJ 11-15 MILLS/OVERLAYS PMT#6 199,789.73
90852 05216 REIMB FOR TUITION & BOOKS 5/9-8/15 1,501.98
90853 02995 AWAIR & RIGHT TO KNOW TRAINING 1,374.00
90854 03978 CITY RECOGNITION EVENT 1,000.00
90855 02336 FITNESS CONSULTANT SRVS 3RD QTR 1,100.00
90856 00942 JANITORIAL SERVICES - SEPT 6,578.16
00942 SANITIZE BASEMENT 1745 DULUTH ST 192.38
90857 05274 REFUND MEDICARE FOR TRANS MEDIC 350.14
05274 REFUND MEDICARE FOR TRANS MEDIC 350.14
90858 05208 EMS TRAINING 300.00
90859 00001 REFUND EVENT 360 BOND DEPOSIT 5,000.00
90860 00001 REFUND J NETICK MEMBERSHIP/BCBS 421.02
90861 00001 REFUND M SMITH TRANS MEDIC 284.72
90862 00001 REFUND W TUPPER - TREE REBATE 200.00
90863 00001 REFUND B DAHL - TREE REBATE 100.00
90864 00001 REFUND M HOWELL - TREE REBATE 100.00
90865 00001 REFUND M MEEK - TREE REBATE 100.00
90866 00001 REFUND H SCHULTE - TREE REBATE 100.00
90867 00001 REIMB J GASPAR MILEAGE/TRAINING 95.05
90868 00001 REFUND L LACOURSE - HP BENEFIT 80.00
90869 00001 REIMB B CREAGER TRAINING 43.00
10/01/2013 VISUALPRO 360 INC.
10/08/2013 SHANN FINWALL
10/08/2013 FOREST LAKE CONTRACTING INC
Check Register
City of Maplewood
10/03/2013
Date Vendor
09/30/2013 SONGBLAST
10/08/2013 MN LIFE INSURANCE
10/08/2013 PATRICK TROPHIES
10/08/2013 PATRICK TROPHIES
10/08/2013 HUGO'S TREE CARE INC
10/08/2013 HUGO'S TREE CARE INC
10/08/2013 KIMLEY-HORN & ASSOCIATES INC
10/08/2013 XCEL ENERGY
10/08/2013 XCEL ENERGY
10/08/2013 XCEL ENERGY
10/08/2013 PATRICK TROPHIES
10/08/2013 XCEL ENERGY
10/08/2013 XCEL ENERGY
10/08/2013 BBD INVESTMENTS, INC.
10/08/2013 BLUE CROSS REFUNDS
10/08/2013 BOLER EXPRESS CAR WASH
10/08/2013 YOCUM OIL CO.
10/08/2013 ALEX AIR APPARATUS INC
10/08/2013 AVESIS
10/08/2013 DRAIN KING INC
10/08/2013 EQUIFAX INFORMATION SERVICES
10/08/2013 MICHAEL A ERICSON
10/08/2013 BRYAN ROCK PRODUCTS, INC.
10/08/2013 DENNIS BURKE
10/08/2013 CORESTRONG FITNESS LLC
10/08/2013 GLTC PREMIUM PAYMENTS
10/08/2013 HARDRIVES, INC.
10/08/2013 ROCHELLE HAWTHORNE
10/08/2013 FIRE CATT, LLC
10/08/2013 FIRST STATE TIRE RECYCLING
10/08/2013 FRA-DOR INC.
10/08/2013 MARSDEN BLDG MAINTENANCE CO
10/08/2013 MARSDEN BLDG MAINTENANCE CO
10/08/2013 NATIONAL GOVERNMENT SRVS, INC.
10/08/2013 INTEGRATED LOSS CONTROL INC
10/08/2013 KANE'S CATERING SERVICE, INC
10/08/2013 M A TAYLOR INC
10/08/2013 ONE TIME VENDOR
10/08/2013 ONE TIME VENDOR
10/08/2013 ONE TIME VENDOR
10/08/2013 NATIONAL GOVERNMENT SRVS, INC.
10/08/2013 ANN NELSON
10/08/2013 ONE TIME VENDOR
10/08/2013 ONE TIME VENDOR
10/08/2013 ONE TIME VENDOR
10/08/2013 ONE TIME VENDOR
10/08/2013 ONE TIME VENDOR
10/08/2013 ONE TIME VENDOR
10/08/2013 ONE TIME VENDOR
10/08/2013 ONE TIME VENDOR
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Council Packet Page Number 67 of 213
90870 00001 REFUND J SAMEC PICNIC SHELTER 25.00
90871 00001 REFUND K SINGH - BCBS BENEFIT 20.00
90872 00001 REFUND K BOOKS - HP BENEFIT 20.00
90873 04275 REIMB FOR BLDG MAINT SUPPLIES 27.83
90874 03879 EMS FEES - OCT 738.67
90875 05099 SPEAKER FOR MUSHROOM ID 75.00
90876 01823 MEMORIAL BENCH FOR HILLSIDE PARK 1,047.38
90877 04339 REIMB FOR WORKOUT SHOES 9/24 75.00
90878 01550 ELECTRICAL INSPECTIONS - SEPT 5,209.00
90879 05199 PERFORMANCES MCC OCT 12 & 13 2,000.00
90880 00529 LTD PLAN 4043120-2 - OCT 3,119.92
00529 STD PLAN 4043120-1 - OCT 2,448.31
90881 04076 EMERGENCY REPAIR SEWER 1870 RICE ST 10,989.75
90882 05260 VIGILANT VIDEO MOBILITY LPR SYSTEM - 2 19,771.88
90883 05013 CONDENSER CLEANING MCC 931.00
90884 01807 REIMB FOR MILEAGE 9/15 - 9/18 161.59
10/08/2013 ONE TIME VENDOR
10/08/2013 JIM RAINEY
10/08/2013 SANSIO
10/08/2013 ONE TIME VENDOR
10/08/2013 ONE TIME VENDOR
10/08/2013 SUMMIT INSPECTIONS
10/08/2013 SWANEE'S MUSIC INC.
10/08/2013 UNION SECURITY INSURANCE CO
10/08/2013 RONALD C. SPINOSA
10/08/2013 ST CROIX RECREATION CO INC
10/08/2013 MICHAEL STREFF
10/08/2013 YALE MECHANICAL LLC
10/08/2013 SUSAN ZWIEG
1,180,831.03
59 Checks in this report.
10/08/2013 UNION SECURITY INSURANCE CO
10/08/2013 VALLEY-RICH CO., INC.
10/08/2013 VISUALPRO 360 INC.
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Council Packet Page Number 68 of 213
Settlement
Date Payee Description Amount
9/30/2013 MN State Treasurer Drivers License/Deputy Registrar 24,202.91
9/30/2013 U.S. Treasurer Federal Payroll Tax 98,195.80
9/30/2013 P.E.R.A.P.E.R.A.87,688.83
10/1/2013 MN State Treasurer Drivers License/Deputy Registrar 31,172.13
10/1/2013 US Bank Merchant Services Credit Card Billing fee 245.53
10/1/2013 US Bank Debt Service payments 575,406.26
10/1/2013 MidAmerica - ING HRA Flex plan 7,450.02
10/1/2013 Labor Unions Union Dues 3,681.74
10/1/2013 MN State Treasurer State Payroll Tax 20,117.82
10/2/2013 MN State Treasurer Drivers License/Deputy Registrar 50,645.50
10/2/2013 Pitney Bowes Postage 15.00
10/3/2013 MN State Treasurer Drivers License/Deputy Registrar 43,735.58
10/4/2013 MN State Treasurer Drivers License/Deputy Registrar 48,156.33
10/4/2013 MN Dept of Natural Resources DNR electronic licenses 419.50
10/4/2013 Optum Health DCRP & Flex plan payments 1,670.34
992,803.29
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
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Council Packet Page Number 69 of 213
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
Steve Love, Assistant City Engineer
DATE: October 7, 2013
SUBJECT: Approval of Summary Ordinance for the Subsurface Sewage Treatment
System Ordinance
Introduction
The City Council adopted the Subsurface Sewage Treatment System (SSTS) ordinance
on September 23, 2013. The ordinance goes into effect upon publication. According to
state law, the City Council may direct that a summary of an ordinance be published
rather than the entire ordinance text. The SSTS ordinance contains 33 pages of text
which would be costly to publish. As such, staff is recommending the City Council
authorize a summary ordinance for publication.
Background
State statute requires that summary ordinances give an accurate synopsis of the
essential elements of the ordinance. Staff proposes the following language for the
summary ordinance:
Ordinance No. 934
An Ordinance to the Maplewood Municipal Code Regarding
Subsurface Sewage Treatment Systems
On September 23, 2013, the Maplewood City Council adopted a Subsurface Sewage
Treatment System (SSTS) ordinance to comply with new state rules regulating septic
systems. The City’s previous SSTS ordinance was adopted in 2002. Following is a
summary of the new ordinance:
1. Purpose - to establish minimum requirements for regulation of septic systems for
the treatment and dispersal of sewage within the City in order to protect public
health and safety, groundwater quality, and prevent or eliminate the development
of public nuisances.
2. Management Plans - required for all new or replaced systems.
3. Operating Permit - required for SSTS with a pretreatment device, custom
engineered design, or design flow of more than 5,000 gallons per day.
4. Compliance Inspections - required for construction of a new system; modification,
upgrade, or repair of existing systems; prior to issuance of building permits for
bedroom additions; expansion or change in use of the building or property being
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served by the system that might impact performance of the system; and at time
of property transfer.
5. Maintenance – maintenance inspections required every three years.
6. Abandonment – requirement that all systems no longer in use be abandoned.
7.Administration of the ordinance:
a.Trained Administrator - the City is required to designate an individual at
the City who is trained in the administrative requirements of the SSTS
program.
b.Licensed Inspector – the City shall employ or retain under contract a
qualified and appropriately licensed professional to administer and
operate the SSTS program.
c.Maintenance Inspections – the City is will create an administrative
process to ensure that property owners submit the required maintenance
inspections to the City every three years.
The SSTS ordinance goes into effect after publication. An official copy of the SSTS
ordinance is on file in the office of the Maplewood City Clerk, 1830 County Road B East,
Maplewood, or can be obtained on the city’s website at
www.ci.maplewood.mn.us/septic. Questions regarding this ordinance should be directed
to Steve Love, Assistant City Engineer at (651) 249-2404 or
steve.love@ci.maplewood.mn.us.
Budget Impact
None
Recommendation
Adopt the above-mentioned Subsurface Sewage Treatment System ordinance summary
publication. Once approved by the City Council, staff will publish the summary
ordinance in the city’s official newspaper.
Attachments
SSTS Summary Ordinance
2
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City of Maplewood
Ordinance No. 934
An Ordinance to the Maplewood Municipal Code Regarding
Subsurface Sewage Treatment Systems
On September 23, 2013, the Maplewood City Council adopted a Subsurface Sewage
Treatment System (SSTS) ordinance to comply with new state rules regulating septic
systems. The City’s previous SSTS ordinance was adopted in 2002. Following is a
summary of the new ordinance:
1. Purpose - to establish minimum requirements for regulation of septic systems for
the treatment and dispersal of sewage within the City in order to protect public
health and safety, groundwater quality, and prevent or eliminate the development
of public nuisances.
2.Management Plans - required for all new or replaced systems.
3.Operating Permit - required for SSTS with a pretreatment device, custom
engineered design, or design flow of more than 5,000 gallons per day.
4.Compliance Inspections - required for construction of a new system; modification,
upgrade, or repair of existing systems; prior to issuance of building permits for
bedroom additions; expansion or change in use of the building or property being
served by the system that might impact performance of the system; and at time
of property transfer.
5. Maintenance – maintenance inspections required every three years.
6. Abandonment – requirement that all systems no longer in use be abandoned.
7.Administration of the ordinance:
a.Trained Administrator - the City is required to designate an individual at
the City who is trained in the administrative requirements of the SSTS
program.
b.Licensed Inspector – the City shall employ or retain under contract a
qualified and appropriately licensed professional to administer and
operate the SSTS program.
c.Maintenance Inspections – the City is will create an administrative
process to ensure that property owners submit the required maintenance
inspections to the City every three years.
The SSTS ordinance goes into effect after publication. An official copy of the SSTS
ordinance is on file in the office of the Maplewood City Clerk, 1830 County Road B East,
Maplewood, or can be obtained on the city’s website at
www.ci.maplewood.mn.us/septic. Questions regarding this ordinance should be directed
to Steve Love, Assistant City Engineer at (651) 249-2404 or
steve.love@ci.maplewood.mn.us.
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MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Karen Guilfoile, City Clerk
DATE: October 7, 2013
SUBJECT: Approval of Resolution Certifying Election Judges for the November 5, 2013
General Municipal Election
Introduction
RESOLUTION ACCEPTING ELECTION JUDGES
RESOLVED, that the City Council of Maplewood, Minnesota, accepts the following list of
Election Judges for the 2013 General Election to be held on Tuesday, November 5, 2013.
Ahrens, Fran
Aikens, Meridith
Allen, Jim
Anderson, Nancy
Anderson, Suzanne
Ansari, Ahsan
Arnold, Ajla
Babin, Paul
Bartelt, Joan
Bedor, David
Beggs, Regan
Behr, Jeanette
Belland, Jaime
Berry, Robert (Bud)
Bjorklund, Diane
Bolden, Donita
Booher, Michele
Bortz, Albert
Bortz, Jeanne
Brandon, Ginny
Brandon, Richard
Bunkowske, Bernice
Carle, Jeanette
Carol, Thomalla
Carson, Helen
Combe, Edward
Connelly, Thomas
Conover, Florence
Danielson, Nate
D'Arcio, India
DeBernardi, Nancy
Desai, Kalpana
DeZelar, Phil
Dickson, Helen Jean
Dittli, Albin
Droeger, Diane
Duellman, Audrey
Dunham, Bob
Eickhoff, Carolyn
Ewald, Jeanne
Fitzgerald, Delores
Fowler, Cynthia
Franzen, Nick
Freer, Mary Jo
Fuller, Mary Katherine
Gaboury, Shirley
Garvey, Terrence
Gebauer, Victor
Gerten, John
Gierzak, Sister Clarice
Golaski, Diane
Gudknecht, Jamie
Gustafson, Dianne
Guthrie, Rosie
Haddad, Joyce
Hahn , Sandra
Hahn , Vonna
Hanson, Joan
Harder, Mary
Hart, Barbara
Herber, Darlene
Hervig, Cindy
Hinnenkamp, Gary
Hulet, Jeanette
Hulet, Robert
Jagoe, Carol
Jahn, David
Jensen, Robert
Johannessen, Judith
Johansen, Kathleen
Johnson, Warren
Jones, Shirley
Kapfer, Deb
Kipka, Judy
Kirchoff, Harold
Knauss, Carol
Knutson, Lois
Kramer, Dennis
Kreger, Jason
Kwapick, Jackie
Lampe, Charlotte
Larson, Michelle
Layer, Stephanie
Layer, Tom
Leiter, Barbara
Leonard, Claudette
Liptak, Marianne
Loipersbeck, Darlene
Loipersbeck, Jules
Mahowald, Valerie
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Mahre, Jeri
Mammenga II, Donald
Manthey, John
Maskrey, Thomas
McCann, John
McCarthy, Peggy
McCauley, Judy
Mechelke, Mary Lou
Millette, James
Moreno, Marlene
Muenchow, Mike
Myster, Thomas
Nelson, Clare
Nelson, Percy
Newcomb, Mary
Nichol, Jane
Nichols, Miranda
Nissen, Helen
Norberg, Ann
O'Brien, D. William (Bill)
Olson, Anita
Olson, Lois
Parent, Dian
Pedersen, Bernard
Peper, Marilyn
Posch, Roger
Putz, Shelly
Putz, Steve
Renslow, Rita
Rodriguez, Vincent
Rudeen, Elaine
Sagert, Chris
Sandberg, Janet
Sands, Warren
Sauer, Kathleen
Sawyer, Sharon
Scharnott, Thomas
Schluender, Cynthia
Schmidt, William
Schneider, Mary Ann
Schramel, Betty
Schramel, Jim
Schultz, Louise
Seitz, James
Seyfer, Deborah
Shores, Teresa
Skaar, Delaney
Skaar, Steven
Skaar, Susan
Spangler, Bob
Stafki, Tim
Steenberg, Judith
Steenberg, Richard
Storm, Mary
Taylor, Lori
Thomforde, Faith
Tourville, Michael
Trippler, Dale
Tschida, Micki
Urbanski, Carolyn
Urbanski, Holly
Urbanski, William
Vanek, Mary
Wasmundt, Gayle
Wolfgram, Dorothy
Yorkovich, Cindy
Zian, Helen
Zipko, Leroy
Budget Impact
The wages and benefits for the election judges have been planned for and will be funded from
the 2013 elections budget.
Recommendation
Approval of the list of election judges is requested. Approval of this Resolution does not qualify
individuals to serve as election judges. Appointments will be made from this list to fill the
needed positions but not everyone on this list may be appointed. Additionally, individuals that
have not completed the required election judge training and completed the paperwork required
by the city will not be permitted to work unless they have met these requirements.
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MEMORANDUM
TO: R. Charles Ahl, City Manager
FROM: Gayle Bauman, Finance Director
DATE: September 24, 2013
SUBJECT: Approval of Annual Maplewood Historical Society Payment
Introduction
On September 11, 2001 the City Council approved a motion to include a $2,000 payment to the
Maplewood Historical Society in the city’s budget each year.
This year’s payment of $2,000 needs to be authorized.
Budget Impact
This annual payment has been incorporated in the 2013 Budget.
Recommendation
Council authorization is needed annually to make the $2,000 payment because it is not a
required payment. Staff is asking the council to approve the payment for 2013.
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MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Mychal Fowlds, IT Director
DATE: October 8, 2013
SUBJECT: Approval of Resolution Directing Modification of Existing Construction Contract, Change
Order 2 with Weber, Inc., Police Department Expansion Project – Phase 1A
INTRODUCTION
The City Council will consider approving the attached resolution directing the modification of the
existing construction contract for the Police Department Expansion Project – Phase 1A.
BACKGROUND
On April 8, 2013, the Council awarded Weber, Inc. a construction contract for the build out of offices
and modification of existing areas in 1902 County Road B East in the amount of $165,000. There has
been one change order to the contract to date.
DISCUSSION
The modifications consist primarily of small changes due to items found during the demolition of
existing areas along with a few small items that were not included in the initial contract. These
modifications result in an increase to the overall construction contract.
Miscellaneous electrical work (Addition)
This item is due to some changes to locations of exterior lighting for egress purposes along with the
completion of panel LP-6.
The change order costs are summarized below:
Change Order #2 Amount
1 Miscellaneous electrical work $ 2,456.48
Total Change Order No. 2 $ 2,456.48
BUDGET
Approval of Change Order No. 2 will increase the project construction contract amount by $2,456.48
from $166,936.51 to $169,392.99. No adjustments to the approved budget are needed at this time.
RECOMMENDATION
Staff recommends that the council approve the attached Resolution Directing Modification of Existing
Construction Contract, Change Order No. 2, for the Police Department Expansion Project – Phase 1A.
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ATTACHMENTS
1. Resolution Directing Modification of Existing Construction Contract, Change Order No. 2
2. Change Order Form
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G5, Attachment 1
RESOLUTION
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
POLICE DEPARTMENT EXPANSION PROJECT - PHASE 1A, CHANGE ORDER NO. 2
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Police
Department Expansion Project – Phase 1A, and has let a construction contract pursuant to Minnesota
Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated as
Police Department Expansion Project – Phase 1A, Change Order No. 2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The Mayor is hereby authorized and directed to modify the existing contract by executing
said Change Order No. 2 which is an increase of $2,456.48.
The revised contract amount is $169,392.99.
Adopted by the Maplewood City Council on this 14th day of October 2013.
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G5, Attachment 2
CHANGE ORDER
CITY OF MAPLEWOOD
PROJECT NAME: Police Department Expansion Project - Phase 1A
CONTRACTOR: Derau Construction
CHANGE ORDER NO.: Two (2)
DATE: October 14, 2013
The following changes shall be made in the contract documents:
ADD BID SCHEDULE CO #2 – CHANGE ORDER NO. 2
Item
No. Item Description Amount
1 Miscellaneous electrical work $ 2,456.48
TOTAL SCHEDULE CO #2 $2,456.48
TOTAL NET CHANGE ORDER NO. 2 $2,456.48
CONTRACT STATUS:
Original Contract: $165,000.00
Net Change of Prior Changes: $1,936.51
Change this Change Order: $2,456.48
Revised Contract: $169,392.99
Recommended By: SEH, Inc.
By: Date:
Agreed to By: Weber, Inc.
By: Date:
Approved By: City of Maplewood
By: Date:
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MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Mychal Fowlds, IT Director
DATE: October 7, 2013
SUBJECT: Approval of Resolution Directing Modification of Existing Construction Contract, Change
Order 5 with Weber, Inc., Police Department Expansion Project – Phase 2
INTRODUCTION
The City Council will consider approving the attached resolution directing the modification of the
existing construction contract for the Police Department Expansion Project – Phase 2.
BACKGROUND
On April 29, 2013, the Council awarded Weber, Inc. a construction contract for the build out of offices
and modification of existing areas in 1830 County Road B East in the amount of $359,000. There have
been 4 change orders to the contract to date in the amount of $14,025.63.
DISCUSSION
The modifications consist primarily of small adjustments due to items found during the demolition of
existing areas or small changes to the scope of work. These modifications result in a decrease to the
overall construction contract.
Work not needed in existing office (Subtraction)
The original contract listed work to be done in an existing office that was not changing. Due to the fact
that the office needed no changes no work was then performed and a credit was issued.
Exterior wall work & removal of window film (Subtraction)
During work it was noticed that below grade wall repair was needed in one of the offices and the work
was completed. Also, initially it was planned to have a privacy film installed on the interior windows of
the corridor leading to the Investigations offices. After speaking with Chief Schnell it was determined
that this was not needed. The net amount of this item is a credit to the project.
The change order costs are summarized below:
Change Order #5 Amount
1 Work not needed in existing office $ (1,452.75)
2 Exterior wall work & removal of window film $ (950.00)
Total Change Order No. 5 $ (2,402.75)
BUDGET
Approval of Change Order No. 5 will decrease the project construction contract amount by $2,402.75
from $373,025.63 to $370,622.88. No adjustments to the approved budget are needed at this time.
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G6
RECOMMENDATION
Staff recommends that the council approve the attached Resolution Directing Modification of Existing
Construction Contract, Change Order No. 5, for the Police Department Expansion Project – Phase 2.
ATTACHMENTS
1. Resolution Directing Modification of Existing Construction Contract, Change Order No. 5
2. Change Order Form
Council Packet Page Number 81 of 213
G6, Attachment 1
RESOLUTION
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
POLICE DEPARTMENT EXPANSION PROJECT - PHASE 2, CHANGE ORDER NO. 5
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Police
Department Expansion Project – Phase 2, and has let a construction contract pursuant to Minnesota
Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated as
Police Department Expansion Project – Phase 2, Change Order No. 5.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The Mayor is hereby authorized and directed to modify the existing contract by executing
said Change Order No. 5 which is a decrease of $2,402.75.
The revised contract amount is $370,622.88.
Adopted by the Maplewood City Council on this 14th day of October 2013.
Council Packet Page Number 82 of 213
G6, Attachment 2
CHANGE ORDER
CITY OF MAPLEWOOD
PROJECT NAME: Police Department Expansion Project - Phase 2
CONTRACTOR: Weber, Inc.
CHANGE ORDER NO.: Five (5)
DATE: October 14, 2013
The following changes shall be made in the contract documents:
ADD BID SCHEDULE CO #5 – CHANGE ORDER NO. 5
Item
No. Item Description Amount
1 Work not needed in existing office $ (1,452.75)
2 Exterior wall work & removal of window film $ (950.00)
TOTAL SCHEDULE CO #5 $2,402.75
TOTAL NET CHANGE ORDER NO. 5 $2,402.75
CONTRACT STATUS:
Original Contract: $359,000.00
Net Change of Prior Changes: 14,025.63
Change this Change Order: (2,402.75)
Revised Contract: $370,622.88
Recommended By: SEH, Inc.
By: Date:
Agreed to By: Weber, Inc.
By: Date:
Approved By: City of Maplewood
By: Date:
Council Packet Page Number 83 of 213
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MEMORANDUM
TO: Charles Ahl, City Manager
FROM: DuWayne Konewko, Parks & Recreation Director
DATE: October 7, 2013
SUBJECT: Approval to Amend Contract with The Conservation Fund to Extend Sale of
Real Estate for Fish Creek
Introduction
The City of Maplewood and The Conservation Fund entered into a contract for Sale of Real
Estate for the purchase of the Fish Creek Parcel on August 16, 2011. The contract expired on
October 11, 2013. Both parties, The Conservation Fund and the City of Maplewood, hereby
agree to extend the contract date from October 11, 2013 to December 16, 2013.
Background
Staff continues to work towards the successful completion of the acquisition of this parcel.
Pursuant to one of the grant agreements, staff was required to conduct a Self-Contained
Appraisal on six acres of the Fish Creek Parcel. In addition, staff updated the original Phase I
that was conducted in 2011. Staff expects to receive these documents by the end of October.
Staff is continuing to work with the City Attorney on the completion of the closing packet.
Budget Impact
None
Recommendation
Staff recommends that the City Council approve the Amendment to Contract for Sale of Real
Estate and authorize the Mayor to sign the contract extension.
Attachments
1. Amendment to Contract for Sale of Real Estate
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MEMORANDUM
TO: R. Charles Ahl, City Manager
FROM: Michael Thompson, Director of Public Works/City Engineer
DATE: October 7, 2013
SUBJECT: Approval of 3M Developer Agreement, Project 12-15
Introduction
The developer agreement for the 3M Research and Development Facility at 2301 McKnight
Road is complete and ready for approval from the City Council. The proposed lab and office
building will be located on the northeast corner of McKnight Road and Conway Avenue. The
building will be five stories and have 400,000 square feet of lab and office space.
Background
On September 9, 2013, the City Council approved the parking waiver and site and architectural
plans for a proposed lab and office building to be located at the northeast corner of McKnight
Road and Conway Avenue allowing the project to proceed. A developer agreement is
necessary to ensure that the conditions for approval are met. Attached is the development
agreement which has been reviewed and recommended by the City Attorney.
Budget Impact
There are no impacts to the City’s budget for this project.
Recommendation
It is recommended that the City Council approve the attached Developer Agreement with 3M
Company for the Research and Development Facility, as approved on September 9, 2013, and
authorize the Mayor and City Manager to execute the agreement signifying City Council
approval. Minor changes are authorized as approved by the City Attorney.
Attachments
1. Developer Agreement
a. Exhibit A: Fire Station Property Transfer
b. Exhibit B: Roadway Easements
c. Exhibit C: Development Special Conditions: 3M Improvements
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Page 1 of 14
CITY OF MAPLEWOOD
Ramsey County, Minnesota
Development Agreement for
3M Research and Development Facility
Developer Project: 12-15
THIS AGREEMENT made this _____ day of _______________, 2013, between the City
of Maplewood, a Minnesota municipal corporation, acting by and through its mayor and city
manager, herein called the “CITY” and 3M COMPANY, a Delaware corporation, herein called
the “DEVELOPER,” whose corporate offices are located at 3M Center, Maplewood, Minnesota.
IN CONSIDERATION of the following mutual agreements and covenants, the parties
hereby agree as follows:
1. In consideration of the CITY accepting the 3M Research and Development Facility,
herein called “IMPROVEMENTS”, the DEVELOPER shall provide all necessary
improvements including but not limited to public improvements on and adjacent to
Conway Avenue and McKnight Road, internal water systems, storm water
management facilities, sanitary sewers, additional facility utilities, street and parking
lot improvements, concrete curb and gutter, street/parking lot lighting, signing,
landscaping and other improvements, all in conformance with current City standards,
more specifically outlined in the Council Adopted Special Conditions (Exhibit C) and
approved plans and specifications to accommodate the improvements to the
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property at 2301 McKnight Road N., Maplewood, MN 55109 herein called the
“PROPERTY.”
2. All internal IMPROVEMENTS constructed by the DEVELOPER shall be considered
private utilities and/or improvements and shall be maintained by the DEVELOPER
and/or its successors and assign(s). All public infrastructure to be constructed by the
DEVELOPER to accommodate the private IMPROVEMENTS (such as adjustments
to Conway Avenue) shall be reviewed and approved by the CITY and shall be built in
conformance with current CITY standards. The DEVELOPER warrants that it is the
owner of the property proposed for the construction of the private IMPROVEMENTS
and maintains all rights and obligations necessary to construct the said
improvements and to incur any property obligations for said identified lot.
3. The DEVELOPER agrees to execute a maintenance agreement with the CITY and
Ramsey-Washington Metropolitan Watershed District (RWMWD) establishing the
maintenance requirements and responsibilities for proposed stormwater best
management practices such as rain water gardens/infiltration basins, underground
storage structures, associated sump structures and storm sewer systems.
4. The DEVELOPER agrees to comply with the conditions and comments generated by
the design review, review / approval from the City’s Commissions and Boards, and
review / approval by the City Council
5. The DEVELOPER shall reimburse any costs incurred by the CITY for plan review,
engineering, legal, and administrative services, associated with the
IMPROVEMENTS (City Project 12-15). These services will be invoiced and shall be
paid in a timely manner. A $20,000.00 cash escrow shall be established as a
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guarantee of payment at time of official plan submittal to the Community
Development Department. The CITY will utilize this amount to pay for said services.
If the $20,000.00 is depleted then the CITY shall invoice the DEVELOPER directly.
6. The DEVELOPER agrees that all payments to the CITY from the DEVELOPER
called for under the terms of this contract and City ordinance shall be made within 30
days of billing. Payments not made within this time period shall be obtained through
the guarantees provided in this contract.
7. The DEVELOPER agrees to pay to the CITY a Park Dedication Fee (PAC) and for
park improvements in the amount of $285,000.00, payment paid at time of
application for building permit. It is understood and agreed that this amount shall
satisfy the obligation of the developer with respect to PAC fees, and/or park
improvements for the proposed IMPROVEMENTS.
8. The DEVELOPER agrees to install landscaping and trees on the project site in
accordance with a Final Landscape Plan meeting City Code and approved by the
CITY.
9. The DEVELOPER agrees to pay to the CITY a Sewer Availability Charge (SAC) in
the amount as determined by the Metropolitan Council Environmental Services and
will also include Local SAC charges as determined by the City per the set Local SAC
rate. These fees shall be paid to the CITY by the DEVELOPER at the time of
building permit application.
10. The DEVELOPER agrees to pay to the CITY a Water Availability Charge (WAC).
This fee shall be paid at the time of building permit application and is based on the
number of SAC units determined for the building. The WAC is the current WAC
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rate/unit multiplied by the number of SAC units as determined by the Metropolitan
Council Environmental Services.
11. The DEVELOPER agrees to pay to the CITY all full and reasonable building and
planning permit fees for the IMPROVEMENTS including a Building Permit Review
Charge consistent with the current year’s fee schedule. This fee shall be paid at the
time of building permit application and based on estimated project valuation. The fee
is Permit Cost + Plan Review +State Surcharge.
12. The DEVELOPER agrees to pay to the CITY a public works permit fee consistent
with the current year’s rate schedule and also to establish an “erosion and sediment
control” cash escrow in an amount of $5,000.00. The permit fee and escrow shall be
paid and established, respectively, at the time of grading permit application. The
permit fee amount will be determined at the time plans are submitted for City review.
The permit which includes grading permit/ technician plan review, manhole,
connection, and storm/sewer base fees. The amount of the escrow reduction will be
determined after full site stabilization.
13. The DEVELOPER agrees to transfer ownership of certain properties as shown on
Exhibit “A” to the City of Maplewood.
a. Deeds describing the two new legal descriptions, including the required
easement descriptions must be drafted and stamped by the city. Ramsey
County requires this acknowledgment of approval to record the deeds.
These must be recorded with Ramsey County prior to the start of
construction.
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14. The DEVELOPER agrees to dedicate all necessary public easements as determined
and agreed upon during the design review process.
15. The DEVELOPER agrees to prepare and execute a quit claim deed as approved by
the City Attorney, at no cost to the City, in favor of the City of Maplewood for the
proposed Fire Station land parcel (Exhibit A). Building permit issuance for the 3M
Building Improvements shall not commence until successful execution of quit claim
deed.
16. The DEVELOPER agrees to execute easements which have already been prepared
by the CITY and furnished to the DEVELOPER (Exhibit B) for public street and
utility purposes to the City of Maplewood. Building permit issuance for the 3M
Building Improvements shall not commence until said easement dedications.
17. The DEVELOPER agrees by signing this agreement a right-of-entry for the CITY to
access the private property within area of the IMPROVEMENTS during construction
of said IMPROVEMENTS to allow for inspection and review.
18. The DEVELOPER agrees to install and maintain all required erosion control
practices necessary for all construction work done by the DEVELOPER, including
but not limited to: silt fence, sediment ponds, floating silt curtain, inlet protection, and
rock construction entrances as directed by city staff.
19. Prior to the CITY issuing building permits for the IMPROVEMENTS it is agreed that
the DEVELOPER will furnish the CITY with an self renewing irrevocable letter of
credit in a form to be approved by the City Attorney in the amount of $200,000.00 as
a guarantee for performance. The letter of credit shall be posted prior to issuance of
building permits. It is understood that funds so deposited or so committed shall
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guarantee all costs of the work herein specified including but not limited to public and
private improvements, administrative overhead, legal, engineering, and interest
expense. The letter of credit must clearly indicate that it is an irrevocable letter of
credit (from a financial institution approved by the City Attorney) in the name of the
City of Maplewood, payable on demand, to assure compliance with the terms of this
development agreement. The letter of credit must allow for partial withdrawals as
needed to guarantee partial project payments covered under the terms of the letter of
credit. The letter of credit shall be of a continuing duration and must have a
statement indicating its automatic renewal, and with notification to the CITY a
minimum of 60 days prior to its expiration. Reduction in the surety guarantee may be
granted after written request by the DEVELOPER based on the cost of the
completed and paid for improvements, restoration of the disturbed project areas and
any outstanding service fees at the time of the requested reduction. The amount of
the reduction will be determined by the city engineer according to the following
milestone schedule generally described as:
a. A $40,000.00 reduction is available after obtaining all necessary permits for
the IMPROVEMENTS, including payments of all necessary fees and permits
to the CITY.
b. Additional $40,000 reduction available after successful completion of overall
site grading and stabilization and completion of Public Improvements on and
adjacent to public roadways.
G9, Attachment 1
Council Packet Page Number 108 of 213
Page 7 of 14
c. Additional $40,000 reduction available after building footing installation is
complete in addition to the installation of private utilities, including
underground storage detention structure.
d. Additional $40,000 reduction available after installation of the private
improvements namely the final lift of bituminous pavement, concrete curb and
gutter, lighting, tree replacement, landscaping, signing and monuments,
fencing, sidewalks, and building façade.
e. Final $40,000 reduction after all remaining Special Conditions have been met
and a successful walk through inspection by the City Engineer and Building
Official of all public infrastructure improvements AND private site
improvements for full completion including but not limited to permanent site
stabilization, final landscaping, full building completion and Certificate of
Occupancy, final lift of bituminous, paying all City issued invoices, paying all
subcontractors, no liens found on public or private work/improvements.
20. The DEVELOPER has entered into a Tax Incr ement Financing Agreement dated
July 1, 2013 (the "TIF Agreement"), with the CITY associated with this project.
21. The TIF Agreement requires in Section 3.5 that the DEVELOPER pay for the
portions of the Site Improvements (as defined in the TIF Agreement) d escribed in
Section 25 of this Agreement.
22. A CITY ordinance requires that prevailing wages are required when CITY funding is
provided. The DEVELOPER shall pay prevailing wages for the following Site
Improvement costs:
G9, Attachment 1
Council Packet Page Number 109 of 213
Page 8 of 14
Site Preparation
Grading/earthwork
Parking, Driveway, Curb and Sidewalk Improvements
Foundations and Footings
On Site Utilities
Storm Water/Ponding
Outdoor Lighting
Steam and Chilled Water
23. Subject to an event of Force Majeure (as defined below), the DEVELOPER shall
complete the private work covered by this contract by the date given in the Special
Conditions of this Agreement. No deviation from the required completion date shall
be permitted unless approved in writing by the CITY. After receipt of written notice
from the DEVELOPER of the existence of causes over which the DEVELOPER has
no control which will delay the completion of the work, the CITY, at its discretion,
may extend the completion date and any financial sureties required shall be
continued to cover the work during the extension of time. The DEVELOPER and
CITY hereby agree that said work shall be completed by November 15, 2014. This
date may be extended by mutual agreement of the DEVELOPER and the CITY.
For purposes of this Agreement “force majeure” shall mean the following: an event
occurring resulting in Developer being unable to perform any obligation hereunder
(other than the payment of money) within the time set forth herein because of strikes,
lockouts, labor troubles, inability to procure materials, riots, insurrection, war, natural
disaster, or other reason of a like nature not the fault of such party and not within its
control.
24. The DEVELOPER shall furnish all engineering, architectural and administrative
services for the private and public IMPROVEMENTS and building projects.
G9, Attachment 1
Council Packet Page Number 110 of 213
Page 9 of 14
25. The DEVELOPER agrees that its work shall be done and performed in the best and
most workmanlike manner; and all materials and labor shall be in strict conformity
with respect to the approved Plans and Specifications and improvement standards of
the City of Maplewood, and shall be subject to the inspection and approval of the
CITY or a duly authorized engineer of the CITY; and in case any material or labor
supplied shall be rejected by the CITY or engineer as defective or unsuitable, then
such rejected material shall be removed and replaced with approved material to the
satisfaction and approval of the CITY or engineer and at the sole cost and expense
of the DEVELOPER. Construction and installation of all public improvements
surrounding and within the property shall be done utilizing prevailing wage labor as
defined by the State of Minnesota, DOLI.
26. After completion of any work required by the DEVELOPER within public right-of-way
or easements, the City Engineer or the City Engineer’s designated representative
and a representative of the DEVELOPER’s engineer will make a final inspection of
the work. This provision shall apply only to work within public right-of-way or
easements. The City will not warrant any work conducted by the contractor or
contractors hired by the DEVELOPER.
27. It is further agreed, anything to the contrary herein notwithstanding, that the City of
Maplewood City Council and its agents or employees shall not be personally liable or
responsible in any manner to the DEVELOPER, the DEVELOPER’s contractor or
subcontractor, material suppliers, laborers or to any other person or persons
whomsoever, for any claim demand, damages, actions or causes of action of any
kind or character arising out of or by reason of the execution of this Agreement or the
G9, Attachment 1
Council Packet Page Number 111 of 213
Page 10 of 14
performance and completion of the private work or the improvements provided
herein to be completed by the DEVELOPER, which the DEVELOPER will save the
CITY harmless from all such claims, demands, damages, actions or causes of action
or the costs disbursements and expenses of defending the same, specifically
including, without intending to limit the categories of said costs, cost and expenses
for CITY administrative time and labor, costs of consulting engineering services, and
costs of legal services rendered in connection with the defending such claims as may
be brought against the CITY.
It is further agreed that the DEVELOPER shall furnish the City of Maplewood proof of
insurance in the amount as required by the approval specifications covering any
public liability or property damage by reason of the operation of the DEVELOPER’s
equipment, laborers, and hazard caused by said improvement.
28. Breach of any terms of this agreement by the DEVELOPER shall be grounds for
denial of building or occupancy permits for buildings within the 3M Campus
Improvements until the DEVELOPER corrects such breach.
29. In case any one or more of the provisions contained in this Agreement shall be
invalid, illegal or unenforceable in any respect, the validity, legality and enforceability
of the remaining provisions contained herein and any other application thereof shall
not in any way be affected or impaired thereby.
30. The terms and conditions of this Agreement shall be binding on the parties hereto,
their respective successors and assigns and the benefits and burdens shall run with
the land and may be recorded against the title to the property.
G9, Attachment 1
Council Packet Page Number 112 of 213
Page 11 of 14
31. Any disputes regarding the terms and conditions of this Development Agreement or
that of the Redevelopment Plan associated herewith shall be resolved through
appropriate non-binding ADR means. Disputes that require or lead to litigation shall
be governed under the laws of the State of Minnesota and shall be pursued in the
District Court of Ramsey County.
32. Whenever it shall be required or permitted by this Agreement that notice or demand
be given or served by either party to or on the other party, such notice or demand
shall be delivered personally or mailed by United States mail to the addresses
hereinafter set forth by certified mail. Such notice or demand shall be deemed timely
given when delivered personally or when deposited in the mail in accordance with
the above. The addresses of the parties hereto for such mail purposes are as
follows, until written notice of such address has been given:
As to the CITY: City Manager
City of Maplewood
1830 County Road B East
Maplewood, MN 55109
As to the DEVELOPER: 3M Company
Attn: H.W. Gjersdal, Jr.
Vice President of Real Estate
G9, Attachment 1
Council Packet Page Number 113 of 213
Page 12 of 14
IN WITNESS WEREOF, the CITY and DEVELOPER have caused this AGREEMENT to be duly
executed on the day and year first above written.
SIGNATURE
3M Company, a Delaware corporation
By _______________________________
H.W. Gjersdal, Jr.
Title ______________________________
STATE OF MINNESOTA )
)SS.
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me this ______ day of
___________________, 2013, by ______________________, the
________________________ of 3M Company, a Delaware corporation.
___________________________________
Notary Public
G9, Attachment 1
Council Packet Page Number 114 of 213
Page 13 of 14
SIGNATURES
CITY OF MAPLEWOOD:
By: ________________________________
Its: Mayor
STATE OF MINNESOTA )
) ss.
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me this _______ day of
________________________, 2013, by ______________, the Mayor of the City of
Maplewood, a municipal corporation.
Notary Public
By: ________________________________
Its: City Manager
STATE OF MINNESOTA )
) ss.
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me this _______ day of
________________________, 2013, by __________, the City Manager of the City of
Maplewood, a municipal corporation.
Notary Public
G9, Attachment 1
Council Packet Page Number 115 of 213
EXHIBIT A
FIRE STATION PROPERTY TRANSFER
G9, Attachment 1a
Council Packet Page Number 116 of 213
EXHIBIT B
ROADWAY EASMENTS
G9, Attachment 1b
Council Packet Page Number 117 of 213
EXHIBIT C
Page 1 of 3
DEVELOPMENT SPECIAL CONDITIONS: 3M IMPROVEMENTS
CITY OF MAPLEWOOD, MN
1. Project Information:
a. Project Name: 3M Research and Development Building Campus
Improvements (IMPROVEMENTS)
b. Developer: 3M Company, a Delaware corporation
c. Engineer: Darren Schwankl, 3M Facilities Civil Engineering / TKDA
d. Contractor: Kraus Anderson Construction
e. Financial Guarantee:
(1) Type: Cash Escrow (Engineering/Legal)
Amount: $20,000.00
(2) Type: Erosion Control Escrow (PW-13-02454)
Amount: $5,000.00 (Received 8 Aug 2013 from Kraus Anderson)
(3) Type: Letter of Credit or Cash Surety
Amount: $ 200,000.00 Surety covering both Public and Private
Improvements
2. Scope of work contemplated under the terms of this contract and
covered by escrow guarantee is outlined in conditions of
development approval (see attached conditions).
G9, Attachment 1c
Council Packet Page Number 118 of 213
EXHIBIT C
Page 2 of 3
A. Approve the plans date-stamped August 12, 2013, for the proposed 3M Company Research
Building. Approval is based on the findings for approval required by ordinance and subject
to the developer doing the following:
1. Repeat this review in two years if the applicant has not obtained a building permit by that
time. After two years this review must be repeated.
2. Comply with the requirements in the Engineering Plan Review by Michael Thompson,
the Environmental Plan Review by Shann Finwall and those of the Assistant Fire Chief,
Building Official and Lieutenant Doblar.
3. Submit a revised landscape plan for staff approval for additional landscaping along
Conway Avenue and McKnight Road.
4. Before obtaining a building permit, the applicant shall provide an irrevocable letter of
credit in the amount of 150 percent of the cost of completing landscaping and other site
improvements. This irrevocable letter of credit shall include the following provisions:
The letter of credit must clearly indicate that it is an irrevocable letter of credit in the
name of the City of Maplewood, payable on demand, to assure compliance with the
terms of the developer’s agreement.
The letter of credit must allow for partial withdrawals as needed to guarantee partial
project payments covered under the terms of the letter of credit.
The letter of credit shall be for a one-year duration and must have a condition
indicating automatic renewal, with notification to the city a minimum of 60 days prior
to its expiration.
5. All landscaped areas shall have a lawn-irrigation system installed, except for those areas
proposed to be left natural. The applicant must, however, make sure to use hoses and
sprinklers until turf, plant and tree growth is established.
6. If outdoor trash storage is used in the future, the applicant shall provide a screening
enclosure that is compatible in design with the building.
7. Any proposed signs shall comply with the comprehensive sign plan and shall be
submitted for approval by the community design review board.
8. The applicant must submit a summary of how the site is meeting the city’s volume
reduction requirements in order to qualify for the 11 percent impervious surface area
bonus. The bonus shall be approved by the city engineer based on the installation and
maintenance of manmade facilities for reducing stormwater flow or the treatment of
runoff for non-point-source water pollutants.
G9, Attachment 1c
Council Packet Page Number 119 of 213
EXHIBIT C
Page 3 of 3
9. The applicant must submit the following information in order to determine if the site
meets the city’s tree preservation ordinance:
a. Tree inventory which includes all significant trees located on the site (not just the
developed area) and the size and number of significant trees removed with the
development.
b. Planting schedule which shows the tree species, tree size, and number of each
species being replaced on the site.
10. All work shall follow the approved plans. Staff may approve minor changes.
11. Submit for staff approval, the color chosen for glass wall and a site plan indicating any
visitor parking, if provided.
B. Approve a parking waiver to allow for 580 surface parkin g spaces. Any visitor parking
spaces shall be at least 9.5 feet in width. This is a parking reduction of 1,420 parking
spaces (2,000 parking spaces are required per city code).
G9, Attachment 1c
Council Packet Page Number 120 of 213
MEMORANDUM
TO: R. Charles Ahl, City Manager
FROM: Michael Thompson, Director of Public Works/City Engineer
DATE: October 4, 2013
SUBJECT: Approval of Resolution to Enter Into Cooperative Agreement with MnDOT for
East Metro Public Safety Training Facility, Project 09-09
Introduction
The City Council should consider adopting a resolution approving a cooperative agreement with
MnDOT for the East Metro Public Safety Training Facility.
Background
The project has been in the planning stages for several years and in 2012 was presented to and
discussed with the City Council, Environmental and Natural Resources Commission,
Community Design Review Board and Planning Commission. The project is located at 1881
Century Avenue North at the intersection of Trunk Highway 120 and 34th Street North (TH 5).
This agreement allows the City to accept a contribution from MnDOT towards the overall project
for work associated with the proposed new traffic signal at the intersection of Highway 5 and
120.
Budget Impact
There is no impact to the approved budget at this time.
Recommendation
It is recommended that the City Council approve the resolution to enter into a cooperative
agreement with MnDOT as part of City Project 09-09, and direct the Mayor and City Manager to
sign the agreement signifying city council approval. Minor revisions can be approved by the
City Attorney.
Attachments
1. Resolution
2. Cooperative Agreement
G10
Council Packet Page Number 121 of 213
CITY OF MAPLEWOOD
RESOLUTION
IT IS RESOLVED that the City of Maplewood enter into Mn/DOT Agreement No. 04443 with the
State of Minnesota, Department of Transportation for the following purposes:
To provide for payment by the State to the City of the State’s share of the costs of the signal
replacement construction and other associated construction to be performed upon, along and
adjacent to Trunk Highway No. 120 (Century Avenue/Geneva Avenue) at the intersection of
Trunk Highway No. 5 (34th Street North) North Junction within the corporate City limits under
State Project No. 6227-80.
IT IS FURTHER RESOLVED that the Mayor and the City Manager are authorized to execute
the Agreement and any amendments to the Agreement.
CERTIFICATION
I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council
of the City of Maplewood at an authorized meeting held on the 14th day of October, 2013, as
shown by the minutes of the meeting in my possession.
___________________________________ (Signature)
___________________________________ (Type or Print Name)
___________________________________ (Title)
Subscribed and sworn to before me this
_______ day of ______________, 2013
Notary Public _____________________
My Commission Expires ____________
Notary Stamp
G10, Attachment 1
Council Packet Page Number 122 of 213
G10, Attachment 2Council Packet Page Number 123 of 213
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G10, Attachment 2Council Packet Page Number 131 of 213
MEMORANDUM
TO: R. Charles Ahl, City Manager
FROM: Michael Thompson, City Engineer/Public Works Director
DATE: October 4, 2013
SUBJECT: Approval of Maintenance Agreement with Washington County, Ramsey County,
and Woodbury, Project 03-15, Century Avenue Improvements
Introduction
The City Council should consider approval of a maintenance agreement with Washington
County, Ramsey County, and the City of Woodbury as part of the overall improvements to
Century Avenue between Brookview Drive and Lake Road.
Background
The Counties of Ramsey and Washington, together with the Community City partners of
Maplewood and Woodbury, were cost-share partners in the reconstruction of Century Avenue
(CSAH 25 in Washington County/CSAH 72 in Ramsey County) and Valley Creek Road/Lower
Afton Road (CSAH 16 in Washington County/CSAH 39 in Ramsey County). The Maplewood
City Council ordered the preparation of a feasibility study at the April 9th, 2007, regular meeting.
On June 11, 2007 the City Council accepted the feasibility report and ordered the public
hearing. The project was then ordered at the June 25, 2007 council meeting after the public
hearing was conducted. Approval of plans and specifications and authorizing advertisement for
bids occurred at the May 12, 2008 meeting. All the improvements have since been completed.
In 2002, Century Avenue, between Lower Afton Road and I-94, was turned back to Washington
and Ramsey Counties. At that time it was determined by Ramsey and Washington Counties,
along with Mn/DOT and the cities of Woodbury and Maplewood, that improvements were
needed based on increasing traffic volumes, poor intersection operations, safety concerns,
access issues, and poor pavement conditions. Improvements in Maplewood consisted of
Century Avenue from Brookview Drive to Lake Road, and also Lower Afton Road from Century
Avenue to one-quarter mile west.
Budget Impact
No budget adjustments are needed at this time.
Recommendation
It is recommended that the City Council approve the attached maintenance agreement with
Washington County, Ramsey County, and the City of Woodbury as part of City Project 03-15,
and direct the Mayor and City Manager to sign the agreement signifying city council approval.
Minor revisions can be approved by the City Attorney.
G11
Council Packet Page Number 132 of 213
Attachments
1. Maintenance Agreement
2. Exhibits to Maintenance Agreement
G11
Council Packet Page Number 133 of 213
Maintenance Agreement
CSAH 25/72 and CSAH 16/39 Page 1 of 13
WASHINGTON COUNTY
CONTRACT NO.
DEPT. Public Works
DIVISION Transportation
TERM Signature - Perpetual
Ramsey County
PWR 2008-10
MAINTENANCE AGREEMENT FOR
THAT PORTION OF CENTURY AVENUE
(WASHINGTON COUNTY CSAH 25 AND RAMSEY COUNTY CSAH 72)
FROM BROOKVIEW DRIVE/WOODBINE AVENUE TO LAKE ROAD
LOCATED IN MAPLEWOOD AND WOODBURY
AND
THAT PORTION OF VALLEY CREEK ROAD/LOWER AFTON ROAD
(WASHINGTON COUNTY CSAH 16 AND RAMSEY COUNTY CSAH 39)
FROM CENTURY AVENUE TO WEIR DRIVE LOCATED IN WOODBURY
This agreement is made and entered into by and among the County of Ramsey, a political subdivision
of the State of Minnesota, hereinafter referred to as "Ramsey County", the County of Washington, a
political subdivision of the State of Minnesota, herein called “Washington County”, the City of
Maplewood, a municipal corporation, hereinafter referred to as “City of Maplewood”, and the City of
Woodbury, a municipal corporation, hereinafter referred to as “City of Woodbury” as referenced in
this agreement collectively as “Parties” and singularly as Party.
WITNESSETH:
WHEREAS, the State of Minnesota, Washington County, and Ramsey County have executed
agreements to transfer jurisdiction of former Trunk Highway (TH) 120 (Century Avenue) from Lower
Afton Road/Valley Creek Road to Brookview Drive/Woodbine Avenue in the Cities of Woodbury and
Maplewood; and
WHEREAS, Century Avenue (former TH 120) from Lower Afton Road/Valley Creek Road to
Brookview Drive/Woodbine Avenue is designated as CSAH 72 in Ramsey County and CSAH 25 in
Washington County; and
WHEREAS, Washington County and Ramsey County jointly own and have jurisdiction over Century
Avenue (Washington CSAH 25 and Ramsey CSAH 72) in the Cities of Woodbury and Maplewood,
respectively; and
WHEREAS, Washington County owns and has jurisdiction over Valley Creek Road (CSAH 16) in the
City of Woodbury; and
WHEREAS, Ramsey County owns and has jurisdiction over Lower Afton Road (CSAH 39) in the City
of Maplewood; and
G11, Attachment 1
Council Packet Page Number 134 of 213
Maintenance Agreement
CSAH 25/72 and CSAH 16/39 Page 2 of 13
WHEREAS, Washington County is currently maintaining Century Avenue from Brookview
Drive/Woodbine Avenue to Valley Creek Road/Lower Afton Road and Valley Creek Road from
Century Avenue to Weir Drive; and
WHEREAS, Ramsey County is currently maintaining Century Avenue from Valley Creek Road/Lower
Afton Road to Lake Road and Lower Afton Road west of Century Avenue; and
WHEREAS, the Parties have joined together to cause the reconstruction of this Project, which is
defined as that portion of Century Avenue from Brookview Drive/Woodbine Avenue to Lake Road
and that portion of Lower Afton Road/Valley Creek Road from 1,000 feet west of Century Avenue to
Weir Drive, as shown in Exhibit A, which is attached hereto and incorporated herein; and
WHEREAS, Exhibit A identifies all ponds and wetlands that are included in the project and referenced
in this agreement; and
WHEREAS, Exhibits B-1 through B-6, which are attached hereto and incorporated herein, provides
clarification of culvert, storm sewer pipe, drainage structure, and outfall maintenance responsibilities
for each jurisdiction; and
WHEREAS, this Agreement contemplates only routine maintenance, and any extraordinary
maintenance, such as resurfacing, or reconstruction of Century Avenue shall be negotiated by two or
more of the Parties in separate agreements; and
WHEREAS, Ramsey County has entered into a separate cooperative agreement (PW 2008-05) with
Washington County for the construction of this Project; and
WHEREAS, Ramsey County has entered into a separate cooperative agreement (PW 2008-04) with
Maplewood for the construction of this Project; and
WHEREAS, Washington County has entered into a separate cooperative agreement (Contract #4852)
with the City of Woodbury for the construction of this Project; and.
WHEREAS, the Cities of Maplewood and Woodbury have entered into a separate joint powers
agreement, dated May 24, 2008, for construction and cost share associated with extension of water and
sanitary sewer to the Maplewood side of Century Avenue, from the Willow Lane cul-de-sac to 400 feet
south; and.
WHEREAS, this Agreement is entered into under the authority provided in Minnesota Statutes 162.03,
162.17, and 471.59.
NOW THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
The recitals set forth in the Whereas clauses above are incorporated by reference as if fully set forth
herein.
G11, Attachment 1
Council Packet Page Number 135 of 213
Maintenance Agreement
CSAH 25/72 and CSAH 16/39 Page 3 of 13
A. Routine Roadway Maintenance
1. Washington County, as “governing lead” shall provide all routine roadway
maintenance including, but not limited to snow and ice control, signing,
pavement marking, and those tasks which are considered regular pavement
maintenance, such as pothole patching, minor pavement repairs, minor
pavement failures, minor settlements, etc., on that portion of Century Avenue
between Brookview Drive/Woodbine Avenue and Valley Creek Road/Lower
Afton Road.
2. Ramsey County as “governing lead” shall provide all routine roadway
maintenance including, but not limited to snow and ice control, signing,
pavement marking, and regular pavement maintenance, such as pothole
patching, minor pavement repairs, minor pavement failures, minor settlements,
etc., on that portion of Century Avenue between Valley Creek Road/Lower
Afton Road and Lake Road.
3. Washington County as “governing lead” shall provide all routine roadway
maintenance including, but not limited to snow and ice control, signing,
pavement marking, and those tasks which are considered regular pavement
maintenance such as pothole patching, minor pavement repairs, minor pavement
failures, minor settlements, etc., on that portion of Valley Creek Road between
Century Avenue and Weir Drive.
4. Ramsey County as “governing lead” shall provide all routine roadway
maintenance including, but not limited to snow and ice control, signing,
pavement marking, and those tasks considered regular pavement maintenance
such as pothole patching, minor pavement repairs, minor pavement failures,
minor settlements, etc., on that portion of Lower Afton Road located between
Century Avenue and 1,000 feet west.
B. Non Routine Roadway Maintenance
1. This Agreement only contemplates routine maintenance as outlined in Section A
of this Agreement.
2. Any and all extraordinary maintenance on the roadways subject to this
Agreement, such as resurfacing, major pavement failure repair, major settlement
repair, major culvert or storm sewer repair or replacement, or reconstruction of
the roadway shall be addressed by separately negotiated Agreements.
3. If emergency work is necessary, the governing lead as set forth in Section A. for
the infrastructure shall declare work to be performed immediately upon
discovery. All Parties shall provide equipment/workforce to assist the
governing agency with the necessary work to repair any emergency. All
associated Parties of this agreement will in “good faith” work together to
remedy the situation.
G11, Attachment 1
Council Packet Page Number 136 of 213
Maintenance Agreement
CSAH 25/72 and CSAH 16/39 Page 4 of 13
C. Bituminous Path, Bituminous Path Signing and Bituminous Path Pavement
Marking
1. Upon completion of the Project, Woodbury shall own and maintain the
bituminous path, with the attendant permanent path signing and path pavement
marking, constructed on the east side of Century Avenue located between Lake
Road and Willow Lane and Ridge Drive and Woodbine Avenue. For the
purposes of this paragraph, maintenance means plowing, patching, crack
sealing, pavement marking and signing maintenance, and other routine
maintenance. Costs for reconstruction or an overlay of the trail would be
shared according to the provisions of the Washington County Cost Participation
Policy effective at the time of the reconstruction or overlay project.
2. Upon completion of the project, Woodbury shall own and maintain the existing
bituminous path, with the attendant permanent path signing and path pavement
marking, on the north side of that portion of Valley Creek Road located between
Park Hills Court and Weir Drive. For the purposes of this paragraph,
maintenance means plowing, patching, crack sealing, pavement marking and
signing maintenance, and other routine maintenance. Costs for reconstruction or
an overlay of the trail would be shared according to the provisions of the
Washington County Cost Participation Policy effective at the time of the
reconstruction or overlay project.
3. Upon completion of the Project, Woodbury shall own and maintain the
bituminous path, with the attendant permanent path signing and path pavement
marking, constructed on the south side of Valley Creek Road between Century
Avenue and Weir Drive and on the north side of Valley Creek Road between
Century Avenue and Park Hills Court. For the purposes of this paragraph,
maintenance means plowing, patching, crack sealing, pavement marking and
signing maintenance, and other routine maintenance. Costs for reconstruction or
an overlay of the trail would be shared according to the provisions of the
Washington County Cost Participation Policy effective at the time of the
reconstruction or overlay project.
4. Upon completion of the Project, Ramsey County shall maintain the bituminous
path, with the attendant permanent path signing and path pavement marking,
constructed on the north side of that portion of Lower Afton Road located
between Century Avenue and 1,000 feet west.
D. Concrete Sidewalk
1. Maplewood shall own and maintain the concrete sidewalk constructed on the
west side of that portion of Century Avenue located between Lower Afton Road
and Brookview Drive.
E. City Utilities
1. Upon completion of the project, Woodbury shall own and maintain the existing
water main system and sanitary sewer system and the water main system and
sanitary sewer system constructed as part of this Project, including pipes, valves,
hydrants, manholes.
G11, Attachment 1
Council Packet Page Number 137 of 213
Maintenance Agreement
CSAH 25/72 and CSAH 16/39 Page 5 of 13
2. The users of the water and sanitary sewer extended to the Maplewood side of
Century Avenue, from the Willow Lane cul-de-sac to 400 feet south, will own
and maintain the water and sanitary sewer services, including the services
themselves and the tees and wyes from the water main and sanitary sewer
lateral.
3. Woodbury shall be responsible for all costs associated with roadway repairs
necessitated by repairs to its sanitary sewer system and/or water main system,
including those extended to the Maplewood side of Century Avenue, from the
Willow Lane cul-de-sac to 400 feet south.
F. Parking and Other Traffic Control Regulations
1. Ramsey County and Washington County shall coordinate enactment of parking
and other traffic control regulations for that portion of Century Avenue between
Brookview Drive/Woodbine Avenue and Lake Road.
2. Ramsey County shall enact parking and other traffic control regulations for
Lower Afton Road west of Century Avenue.
3. Washington County shall enact parking and other traffic control regulations for
Valley Creek Road east of Century Avenue.
4. The Party that is responsible for routine roadway maintenance as outlined in
Section A. of this Agreement shall bear all costs for the enactment and
maintenance of parking and other traffic control regulations.
G. Culverts
1. Washington County shall provide all routine culvert maintenance and
inspections on that portion of Century Avenue between Brookview
Drive/Woodbine Avenue and Valley Creek Road/Lower Afton Road.
2. Ramsey County shall provide all routine culvert maintenance and inspections on
that portion of Century Avenue between Valley Creek Road/Lower Afton Road
and Lake Road.
3. Washington County shall provide all culvert maintenance and inspections on
that portion of Valley Creek Road between Century Avenue and Weir Drive.
4. Ramsey County shall provide all culvert maintenance and inspections on that
portion of Lower Afton Road west of Century Avenue.
5. Exhibits B-1 through B-6, which are attached hereto and incorporated herein,
provides further clarification of culvert maintenance responsibilities for each
jurisdiction. The Party with the maintenance responsibility under this Provision
shall bear the cost for all routine maintenance of the culverts.
H. Battle Creek Culvert
1. Ramsey County and Washington County shall jointly own the culvert under
Century Avenue at the Battle Creek crossing.
2. Upon completion of the project, Washington County shall provide all routine
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Maintenance Agreement
CSAH 25/72 and CSAH 16/39 Page 6 of 13
maintenance and inspection of the culvert at the Battle Creek crossing. All costs
associated with this maintenance will be the responsibility of Washington
County.
3. The Ramsey Washington Metro Watershed District shall inspect and clean the
inlet structure on the east side of Century Avenue at the Battle Creek crossing.
I. Storm Sewer
1. Washington County shall maintain the storm sewer mainlines, drainage
structures, laterals, and outfalls located within the Ramsey County and
Washington County road rights of way for the segment of Century Avenue
between Brookview Drive/Woodbine Avenue and Valley Creek Road/Lower
Afton Road. Laterals and drainage structures on this segment outside the road
rights of way shall be owned and maintained by the City of Woodbury on the
east side of Century Avenue and shall be owned and maintained by the City of
Maplewood on the west side.
2. Ramsey County shall maintain the storm sewer laterals and drainage structures
and the City of Maplewood will maintain the storm sewer mainlines and outfalls
located within the Ramsey County and Washington County road rights of way
for the segment of Century Avenue between Valley Creek Road/Lower Afton
Road and Lake Road. Laterals and drainage structures on this segment outside
the road rights of way shall be owned and maintained by the City of Woodbury
on the east side of Century Avenue and owned and maintained by the City of
Maplewood on the west side.
3. Washington County shall maintain the storm sewer mainlines, drainage
structures, laterals, and outfalls located within the Washington County road
rights of way for the segment of Valley Creek Road between Century Avenue
and Weir Drive. Laterals and drainage structures on this segment outside the
road rights of way shall be owned and maintained by the City of Woodbury.
4. Ramsey County shall maintain the storm sewer drainage structures and laterals
and the City of Maplewood shall maintain the storm sewer mainline and outfalls
located within the Ramsey County road rights of way for this segment of Lower
Afton Road west of Century Avenue. Storm sewer mainline and drainage
structures outside the road rights of way shall be owned and maintained by the
City of Maplewood.
5. Exhibits B-1 through B-6, which is attached hereto and incorporated herein,
provides further clarification of storm sewer maintenance responsibilities for
each jurisdiction. The Party with the maintenance responsibility under this
provision shall bear the cost for all maintenance of the Storm Sewer.
J. Storm Water Ponds, Infiltration Basins, Replacement Wetland, and Infiltration
Pipe/Trench
1. The Counties of Washington and Ramsey and the Cities of Maplewood and
Woodbury support the construction of storm water treatment facilities for the
purpose of treating drainage from within and adjacent to the project area. It is
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Maintenance Agreement
CSAH 25/72 and CSAH 16/39 Page 7 of 13
acknowledged that storm water ponds serve a watershed function and are a
requirement of the Ramsey Washington Metro Watershed District permit.
Maintenance and operation costs associated with watershed features constructed
as part of this project will be shared by Ramsey County, Washington County,
the City of Woodbury and the City of Maplewood, as set forth below in this
agreement and as shown in Exhibits B-1 through B-6, which are attached hereto
and incorporated herein.
2. Operations and maintenance cost shares shall be commensurate with each
agency’s respective contributing watershed areas, weighted to reflect an
appropriate runoff coefficient for the type of development and/or land use
present. To simplify maintenance responsibilities, all Parties have agreed to
exchange contributing areas to consolidate maintenance responsibilities in
certain ponding areas. These contributing runoff drainage areas to ponds
include Lakeridge Pond, Century Pond, Goff Pond, Golf Course Pond, and Farm
pond and have been consolidated per the following:
a. The City of Woodbury as “governing lead” shall operate and maintain
and bear 100% of costs incurred on Lakeridge Pond, Century Pond, and
Goff Pond. Maintenance of these ponds shall be in accordance with the
City’s Storm Water Pollution Prevention Plan (SWPPP).
b. The City of Maplewood as “governing lead” shall operate and maintain
and share the costs (45% Ramsey County and 55% Maplewood) incurred
on Golf Course Pond and Farm Pond. The City of Maplewood will be
the lead agency for the operation and maintenance of these ponds.
Maintenance of these ponds shall be in accordance with the City’s Storm
Water Pollution Prevention Plan (SWPPP).
3. The Replacement Wetland adjacent to Farm Pond is in the City of Maplewood
in Ramsey County. Ramsey County as “governing lead” shall maintain, and
monitor the Replacement Wetland and be responsible for all costs associated
with the work for the Replacement Wetland. Ramsey County will prepare all
documentation and bear any costs incurred to bank excess credits in Ramsey
County’s name.
4. Park Pond, Battle Creek North Pond/Infiltration Basin and Battle Creek South
Pond/Infiltration Basin are in the City of Maplewood in Ramsey County. Upon
completion of the project, the City of Maplewood as “governing lead” shall
operate and maintain these ponds in accordance with their SWPPP. Routine
maintenance and operation costs associated with those ponds will be shared by
Ramsey County, the City of Maplewood, and the City of Woodbury per Table 1.
The City of Woodbury shall be responsible for Washington County’s share of
maintenance and operation costs, which is reflected in Table 1.
Table 1
BMP
Maplewood
%
Woodbury
%
Ramsey
County %
Park Pond 13 81 6
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Council Packet Page Number 140 of 213
Maintenance Agreement
CSAH 25/72 and CSAH 16/39 Page 8 of 13
Battle Creek Basin South 26 44 30
Battle Creek Basin North 1 82 17
5. The City of Maplewood shall program the routine pond maintenance in their
CIP. Prior to performing the routine pond maintenance, Maplewood shall notify
Woodbury and Ramsey County of the estimated date (minimum 2 year advance
notice) and cost to perform the necessary maintenance on the ponds so they can
be budgeted in advance. The 2 year notice shall be waived if non-routine
maintenance is required and time is of the essence as outlined in Section J.6.
These costs shall include all costs including but not limited to labor, equipment,
material, and traffic control.
6. If emergency work is necessary, the governing lead as set forth in this Section J.
for the infrastructure shall declare work to be performed immediately upon
discovery. All Parties shall provide equipment/workforce to assist the
governing agency with the necessary work to repair any emergency. All
associated Parties of this agreement will in “good faith” work together to
remedy the situation.
7. Park Hills Pond and the Infiltration Pipe/Trench are in the City of Woodbury,
Washington County.
a. The City of Woodbury shall own, operate, and maintain Park
Hills Pond after construction in accordance with their SWPPP
and shall bear all costs for maintenance.
b. Washington County shall own, operate, and maintain the
Infiltration Pipe/Trench after construction in accordance with
their SWPPP and shall bear all costs for maintenance.
K. Other Agreements
1. Ramsey County, Washington County, City of Maplewood, and City of
Woodbury will enter into separate agreements for maintenance of the traffic
signal systems at Century Avenue/Lake Road (Ramsey County PW 2008-11),
Century Avenue/Valley Creek Road/Lower Afton Road (Ramsey County PW
2008-12), and Century Avenue/Upper Afton Road (Ramsey County PW 2008-
13).
L. Workers Compensation
1. It is hereby agreed and understood that all employees of a Party used in
performance of the duties under this Agreement shall be and remain employees
of the Party and the sole responsibility of the employing Party. Furthermore,
any and all claims that may arise under the Workers Compensation Act on
behalf of an employee shall be the obligation or responsibility of the employing
Party.
M. Indemnification
1. Washington County agrees that it will defend, indemnify and hold harmless
Ramsey County, the City of Woodbury, and the City of Maplewood against any
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Maintenance Agreement
CSAH 25/72 and CSAH 16/39 Page 9 of 13
and all liability, loss, damages, costs and expenses which any one or all of them
may hereafter sustain, incur or be required to pay by reason of any negligent act
by Washington County, its agents, officers or employees during the performance
of this agreement.
2. Ramsey County agrees that it will defend, indemnify and hold harmless
Washington County, the City of Woodbury, and the City of Maplewood against
any and all liability, loss, damages, costs and expenses which any one or all of
them may hereafter sustain, incur or be required to pay by reason of any
negligent act by Ramsey County, its agents, officers or employees during the
performance of this agreement.
3. The City of Woodbury agrees that it will defend, indemnify and hold harmless
Washington County, Ramsey County, and the City of Maplewood against any
and all liability, loss, damages, costs and expenses which any one or all of them
may hereafter sustain, incur or be required to pay by reason of any negligent act
by the City of Woodbury, its agents, officers or employees during the
performance of this agreement.
4. The City of Maplewood agrees that it will defend, indemnify and hold harmless
Washington County, Ramsey County, and the City of Woodbury against any
and all liability, loss, damages, costs and expenses which any one or all of them
may hereafter sustain, incur or be required to pay by reason of any negligent act
by the City of Maplewood, its agents, officers or employees during the
performance of this agreement.
5. The Parties hereby acknowledge that each Party is not liable for the acts or
omissions of any other Party or Parties to this agreement. The Parties further
acknowledge that for purposes of determining total liability for damages, the
provisions of Minnesota Statutes Section 471.59 subd.1a. is applicable to this
Agreement.
N. Term of Agreement
1. This Agreement shall remain in full force and effect until terminated by mutual
agreement of all Parties.
O. Agreement No. 1280
1. Upon execution and approval by Washington County, Ramsey County,
Maplewood, and Woodbury, and completion of the construction work provided
herein, this agreement shall supersede and terminate the operation and
maintenance terms of Washington County Agreement No. 1280.
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Council Packet Page Number 142 of 213
Maintenance Agreement
CSAH 25/72 and CSAH 16/39 Page 10 of 13
IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized
officers.
WASHINGTON COUNTY
By
Myra Peterson, Chair
Board of County Commissioners
Date
By
James R. Schug
County Administrator
Date
Approved as to form:
Assistant County Attorney Date
Recommended for approval:
Donald J. Theisen, P.E. Date
Director of Public Works Director/County Engineer
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Council Packet Page Number 143 of 213
Maintenance Agreement
CSAH 25/72 and CSAH 16/39 Page 11 of 13
RAMSEY COUNTY
By
Chair, Board of County Commissioners
Attest
Chief Clerk-County Board
Date
Approved as to form:
Assistant County Attorney Date
Recommended for approval:
Kenneth G. Haider, P.E. Date
Public Works Director and County Engineer
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Council Packet Page Number 144 of 213
Maintenance Agreement
CSAH 25/72 and CSAH 16/39 Page 12 of 13
CITY OF MAPLEWOOD
By
Mayor
Date
By
City Manager
Date
Approved as to form:
City Attorney Date
Recommended for approval:
Maplewood Date
Director of Public Works
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Council Packet Page Number 145 of 213
Maintenance Agreement
CSAH 25/72 and CSAH 16/39 Page 13 of 13
CITY OF WOODBURY
By
Mayor
Date
By
City Administrator
Date
Approved as to form:
City Attorney Date
Recommended for approval:
Woodbury Date
Engineering and Public Works Director
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MEMORANDUM
TO: R. Charles Ahl, City Manager
FROM: Michael Thompson, Director of Public Works/City Engineer
Scott Schultz, Fleet Superintendent
DATE: October 1, 2013
SUBJECT: Approval of Purchase of Fleet Maintenance Parallelogram Lift
Introduction
The 2014 capital outlay budget includes funding for the replacement of the parallelogram lift in
the fleet maintenance shop. Council approval is needed to move forward with this purchase.
Background
The current 1994 lift is in need of replacement. This lift is used daily for maintenance of trucks 1-
ton or larger and equipment including, but not limited to: dump trucks, fire trucks, ambulances,
plow trucks, and loaders. This lift has been in service for 20 years and is severely worn. The
increased wear has made it difficult to pass its annual lift inspections. Keeping this lift in
operation beyond the year 2014 will not be possible as it will not pass its next inspection,
making it illegal and unsafe to operate. The new lift is a considerable upgrade compared to the
old. It will have nearly twice the lifting capacity, and be installed at floor level allowing us the
capability to lift existing and new larger equipment that we are unable to lift now.
Budget Impact
The 2014 capital improvement plan identifies $100,000.00 under CIP PW 11.030 for the
replacement of the unit described above. In order for an early 2014 installation the lift needs to
be ordered in October of 2013 so staff is requesting a purchase order be issued by October
17th, 2013. The city will take delivery of the lift sometime after January 1st, 2014. The lift will be
purchased under MN State Contract pricing. Following are the costs including installation, sales
tax, and training:
Stertil koni SKY 250 Lift $130,941.00
Total cost $130,941.00
This is $30,000.00 above the estimated expenditure identified in the Fleet Management fund.
The account has sufficient funds to cover this purchase however this overage will be offset by
reduced expenditures moving forward in the fund.
G12
Council Packet Page Number 154 of 213
Recommendation
It is recommended that the city council give approval to enter into a contract with the following
vendor for this purchase under MN State Contract in the amount of $130,941.00:
Benco Equipment Stertil Koni SKY 250 Lift MN State Contract #438688
Attachments
1. Quote/Specs from Benco Equipment
2. Stertil Koni SkyLIft letter
G12
Council Packet Page Number 155 of 213
G12, Attachment 1
Council Packet Page Number 156 of 213
G12, Attachment 1
Council Packet Page Number 157 of 213
G12, Attachment 2
Council Packet Page Number 158 of 213
MEMORANDUM
TO: R. Charles Ahl, City Manager
FROM: Michael Thompson, Director of Public Works/City Engineer
DATE: October 1, 2013
SUBJECT: Approval of Purchase of Single Axle Plow Truck
Introduction
The 2014 capital outlay budget includes funding for the replacement of one Single Axle plow
truck. Council approval is needed to move forward with this purchase.
Background
The current 1995 truck is in need of replacement. This unit has high mileage and repair costs
are greatly increasing. It is no longer cost effective to repair and its reliability is questionable.
This unit’s primary use is for winter snow and ice control which is a critical and main function of
public works service delivery. The new truck will be equipped with new and improved plow
equipment and a pre-wetting system to help reduce salt use (more efficient).
Budget Impact
The 2014 capital improvement plan has $190,000.00 budgeted under CIP PW 06.070 for the
replacement of the unit described above. Due to increasing truck and equipment pricing in 2014
staff is requesting the purchase of a demo unit at 2013 price levels. Purchasing the demo unit
will allow us to obtain the truck and equipment needed for our operations, yet keep us within our
2014 CIP budget. This truck will be purchased under MN State Contract pricing. Following are
the costs for the replacements including trade in of the old unit ($14,000.00), sales tax, training
and delivery:
Mack GU712 Single Axle Chassis $93,646.27
Trade in of old unit ($14,000.00)
Sales tax $5,475.68
Towmaster Dump body, Plow and equipment $98,874.29
Total cost $183,996.24
This is $6,003.76 below the estimated expenditure identified in the Fleet Management fund.
G13
Council Packet Page Number 159 of 213
Recommendation
It is recommended that the city council give approval to enter into contracts with the following
vendors for these purchases under MN State Contracts in an amount of $183,996.24:
Nuss Truck & Equipment 2013 Mack GU712 chassis MN State Contract # 61010
Towmaster Truck Equipment 2013 Dump Body, Plow and Equip. MN State Contract # 61353
Attachments
1. Quote/Specs from Nuss Truck and Equipment
2. Quote/Specs from Towmaster Truck Equipment
G13
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Council Packet Page Number 167 of 213
G14
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Karen Guilfoile, Citizen Services
DATE: October 8, 2013
SUBJECT: Approval of Consulting Contract for Marketing and Advertising
Introduction
The City uses numerous venues to communicate with our constituents and is in a contractual
agreement with Carey Communications (Heidi Carey) to assist us with our Marketing and
Advertising projects.
Background
One of our main communication tools is the Maplewood Monthly which is mailed to every
household and business within our community. The Monthly includes current events,
neighborhood projects, seasonal reminders, etc. and is one of our most visual tools to keep
residents informed.
Along with twelve issues of the Maplewood Monthly annually, Ms. Carey assists with the
following annual projects:
• Four issues of the Seasons newsletter; and
• Conducting interviews and writing articles for the Maplewood Monthly as directed
• City Event Assistance,( including, but not limited to, securing sponsors, working with
vendors and designing ads) ; and
• Design City PSA Clear Channel Billboard ads; and
• Securing ads for publications with a required minimum of $3600.00 each quarter in ads for
the Maplewood Monthly,
• Additional projects as required or requested. E.g. Miscellaneous brochures, banners,
posters, etc. These projects will be submitted to the City Manager or the Citizen Services
Director for approval and then forwarded to the Consultant.
• Assisting the Citizen Services Director with the new annual publication of the Residents
Guide which will be an insert into the Maplewood Monthly.
Ms. Carey is compensated an annual flat fee of $48,000 for the above on a pro-rata basis of
$4,000 per month contingent upon securing a minimum of $3,600 in advertising sales each
quarter. In the event that Ms. Carey does not meet the sales criteria in any given quarter then
the payment for the next month would be reduced on a dollar for dollar basis for each dollar
under the minimum for the quarter. Additionally, if Ms. Carey secures over $4,500 of advertising
revenue in a quarter, the City shall pay her an additional commission on those sales as follows:
Additional Ad Revenue per Quarter:
First $100 - $498 over $4,500 20%
Commission Percentage
Council Packet Page Number 168 of 213
G14
Next $499 - $1,500 over $4,500 25%
Next $1,501 over $4,500 30%
The complete contract is attached for your review.
Budget Impact
The Contract is budgeted for in the 2013 and 2014 budgets and the revenues are monitored
quarterly.
Recommendation
It is recommended that the council approve the Consulting Contract for Marketing and
Advertising with Carey Communications through December 2014 and authorizes the City
Manager and Director of Citizens Services to sign the same.
Attachments
1. Independent Contractor Consulting Contract
Council Packet Page Number 169 of 213
G14, Attachment 1
CITY OF MAPLEWOOD INDEPENDENT CONTRACTOR
CONSULTING CONTRACT
This agreement is entered into on August 1, 2013 by and between the City of the Maplewood
(hereinafter "City" or "Employer" and/or "we" or "us" or "our") and Heidi Carey (hereinafter
"Consultant" and/or "you" or "your"). This agreement sets forth all terms and conditions
concerning the contract appointment of Heidi Carey to the position of Marketing and Advertising
Consultant.
This contract shall begin on August 1, 2013 and continue on a weekly basis at the discretion of
the City and Consultant, terminating on December 31, 2014, unless terminated earlier by the
City of Maplewood or by the Consultant pursuant to this Agreement. The contract will terminate
automatically on the termination date unless the appointment is extended in writing prior to the
termination date. If the contract· is extended, it will terminate automatically upon the new
expiration date, unless terminated earlier pursuant to this Agreement.
A. TERM OF APPOINTMENT
Consultant shall consult with the City Manager and Citizens Services Director in the
performance of all their duties with regard to marketing and advertising for the City of
Maplewood. The Consultant's duties and responsibilities shall be conducted in accordance with
this Agreement and in accordance with all applicable laws and the City's policies, procedures,
and rules as established by management. The Consultant agrees that she will be performing all
the duties set forth in this job description as an independent contractor and assumes all
responsibility for payment of any and all employment taxes arising out of the City's payments to
Consultant hereunder. Consultant shall furnish her own equipment and home office and
determine her own schedule with regards to completing the deliverables. City will provide
access to City servers to allow Consultant to email out newsletters. Consultant hereby
indemnifies the City of Maplewood for any employment taxes arising out of the City's payments
to Consultant hereunder.
B. DUTIES AND RESPONSIBILITIES
Council Packet Page Number 170 of 213
G14, Attachment 1
Page 2
Consultant Contract – Heidi Carey
August 1, 2013
C. DELIVERABLES AND COMPENSATION
Consultant shall deliver the following work (hereafter "Work" or "Deliverables") in a timely
efficient and professional manner:
Deliverables
• Twelve issues of the Maplewood Monthly; and
• Four issues of the Seasons newsletter (4 pages each); and
• Conducting interviews and writing articles for the Maplewood Monthly as directed
• City Event Assistance,( including, but not limited to, securing sponsors, working with
vendors and designing ads) ; and
• Design City PSA Clear Channel Billboard ads; and
• Securing ads for publications (Maplewood Monthly and Recreation Booklets) with a
required minimum of $3600.00 each quarter in ads for the Maplewood Monthly,
• Additional projects as required or requested. E.g. Miscellaneous brochures, banners,
posters, etc. These projects will be submitted to the City Manager or the Citizen Services
Director for approval and then forwarded to the Consultant.
• Assisting the Citizen Services Director with the new annual publication of the Residents
Guide which will be an insert into the Maplewood Monthly.
Each of the above-stated publication deliverables includes two (2) proofs to City staff, delivery to
the printer, and any final editing for the printer and printer proof. Maplewood Monthly page
numbers shall be as determined by Karen Guilfoile. Consultant shall also deliver an annual
schedule that lists when articles are due, when each council member is to write their articles,
and how many pages are included for each issue. Consultant shall send the Citizen Services
Director and/or his or her designee, monthly advertising invoices that will be billed to each
advertiser and the invoice for such advertising shall come directly from the City (in the same
manner as they are currently sent). Consultant shall also email a copy of each publication to
each of the advertisers to prove that their ads ran in the publication. The City reserves the right
to decrease these stated deliverables upon 30 day written notice to Consultant, and any such
reduction shall result in a pro rata reduction in compensation to Consultant upon implementation
of such reduction.
Council Packet Page Number 171 of 213
G14, Attachment 1
Page 3
Consultant Contract – Heidi Carey
August 1, 2013
The City will pay Consultant an annual flat fee of Forty Eight Thousand Dollars ($48,000.00) for
the above deliverables on a pro-rata basis of Four Thousand Dollars ($4,000.00) per month.
Such payments shall be paid on the first day of each month following completion of the pro rata
deliverables for the previous month. Such payment is not only contingent upon maintaining
completion of the deliverables on a pro-rata basis each month; it is also contingent upon
meeting the $3600.00 minimum advertising requirement each· quarter. If Consultant fails to
meet these deliverable requirements (except for the advertising minimum) in any given quarter,
then the payment for the next month shall be .reduced by pro-rata amount for the deliverables
not completed. If the Consultant fails to meet the advertising minimum of $3600.00 per quarter,
then the payment for the next month shall be reduced on a dollar for dollar basis for each dollar
under the minimum for the quarter. Additionally, if Consultant brings in over $4500.00 of
advertising revenue in a quarter, the City shall pay Consultant an additional commission on
such sales as follows:
Compensation
Additional Ad Revenue per Quarter:
First $100 - $498 over $4,500 20%
Commission Percentage
Next $499 - $1,500 over $4,500 25%
Next $1,501 over $4,500 30%
Additionally, Consultant shall be available to perform “Additional Work’ at an hourly rate of
$65.00 per hour. Such “Additional Work” must be authorized in writing, in advance, by either
the Assistant City Manager, the citizens Services Director or the Parks and Recreation Director.
Optional projects that may qualify for such “Additional Work’ include Media Blasts, Media
Placement, Marketing Plans, Press Releases, Sponsorship Sales for MCC, Recreation Events,
marketing Campaigns and other design projects for programs and/or events.
Additional Work
As an independent contractor, the Consultant will not receive overtime compensation or
compensatory time off or additional compensation beyond the established pay for the position
pursuant to the agreement.
Council Packet Page Number 172 of 213
G14, Attachment 1
Page 4
Consultant Contract – Heidi Carey
August 1, 2013
Consultant agrees that with regard to all Work completed pursuant to this Agreement, i.e.
marketing services, editorial services, design services, etc.:
D. WORK FOR HIRE
1. To deliver to us no later than the end of each month, the pro rata Work to be performed
that month, or to meet whatever other deadline has been determined for other specific Work,
(i.e. Additional Work) in a manner and form satisfactory to us.
2. Upon acceptance of the Work, we agree to pay you Four Thousand Dollars per month
and/or other payments of Sixty Five Dollars per hour for Additional Work for all rights in the
Work. You will not receive any further payment from us.
3. You expressly acknowledge that the material contributed by you hereunder, and your
services hereunder, are being specially ordered and commissioned by us for use in connection
with marketing, advertising and publishing for the City of Maplewood. The Work contributed by
you hereunder shall be considered a "work made for hire" as defined by the copyright laws of
the United States. We shall be the sole and exclusive owner and copyright proprietor of all rights
and title in and to the results and proceeds of your services hereunder in whatever stage of
completion. If for any reason the results and proceeds of your services hereunder are
determined at any time not to be a "work made for hire", you hereby irrevocably transfer and
assign to us all right, title and interest therein, including all copyrights, as well as all renewals
and extensions thereto.
4. You agree that we may make any changes or additions to the Work prepared by you, which
we, in our sole discretion, may consider necessary, and may engage others to do any or all of
the foregoing, with or without attribution to you. You further agree to waive any so-called moral
rights in the Work.
5. You represent that, except with respect to material furnished to you by us, you are the sole
author of the Work and all of your services are original and not copied in whole or in part from
any other work; that your Work is not libelous or obscene, or knowingly violates the right of
privacy or publicity, or any other rights of any person, firm or entity.
Council Packet Page Number 173 of 213
G14, Attachment 1
Page 5
Consultant Contract – Heidi Carey
August 1, 2013
If either party fails at any time to meet any deadlines required herein, or otherwise fails to meet
the professional standards required, or otherwise by their actions or inactions provides just
cause to terminate this Agreement, then the non-breaching party shall provide the breaching
party with written notice of such breach and the breaching party shall have thirty (30) days from
receipt of such notice to cure said breach to the satisfaction of the non-breaching party. Any
failure to cure said breach upon expiration of the 30 day cure period shall be grounds for
immediate termination of the Agreement upon written notice of termination for failure to cure.
Notice, if to the City shall be delivered to:
E. BREACH
City of Maplewood Attention:
Karen Guilfoile, Director Citizen Services
1830 County Road B East
Maplewood, MN 55109
Fax (651) 249-2059
Email: karen.guilfoile@ci.maplewood.mn.us
And if to Consultant shall be delivered to:
Heidi Carey
10599 108th Avenue N.E.
Hanover, Minnesota 55341
All written notices to be delivered by mail, shall be delivered by Certified U.S. Mail,
Return receipt requested, and shall be deemed delivered three (3) business days after the date
the notice was sent. Email and facsimiles shall be deemed delivered the next business day after
they are sent.
Neither party shall be liable for any failure or delay in performance under this Agreement, to the
extent such delay or failure is proximately caused by conditions beyond its control, including, but
F. FORCE MAJEURE
Council Packet Page Number 174 of 213
G14, Attachment 1
Page 6
Consultant Contract – Heidi Carey
August 1, 2013
not limited to, war, strikes, floods, tornados or other natural disasters or Acts of God or any
other cause beyond the reasonable control of the affected party.
This contract constitutes the entire agreement between the parties and supersedes any other
agreement either oral or written. The terms of this agreement may be modified only by
subsequent written agreement signed by both parties. In the event that any part of this
agreement is declared or rendered invalid by court decision or statute, the remaining provisions
of the agreement shall remain in full force and effect. Minnesota law shall govern the
interpretation and construction of this agreement.
G. GENERAL PROVISIONS
CONSULTANT SIGNATURE:
_______________________________ Date: __________________
Heidi Carey
SIGNATURES FOR THE CITY OF MAPLEWOOD:
________________________________ Date: ____________________
City Manager
________________________________ Date: ____________________
City Clerk
Council Packet Page Number 175 of 213
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H1
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Karen Guilfoile, Director Citizen Services
DATE: October 9, 2013
SUBJECT: Approval of Second Reading Amending the Ordinance Regulating Off-Sale
Intoxicating Liquor Licenses Distance Requirements and Lifting the Moratorium
on New Off-Sale Licenses
Introduction
The first reading of an ordinance amending Chapter 6 of the City Code that relates to Alcoholic
Beverages was approved on September 23, 2013. This revision requires a distance of 2,640
feet or one-half mile between off-sale intoxicating licensed premises. The revision further
clarifies that the distance between premises be measured from main entrance to main entrance
and current license holders be exempt from the 2,640 foot requirement until that time that the
licensed establishment is sold for a purpose other than an off-sale liquor store.
The code revision follows:
Sec. 6-169 Ineligibility of certain premises.
No off-sale license shall be issued under this division for premises located 2,640 feet
from an existing off-sale premise. Licensed premises that fall within 2,640 feet of each
other before October 25, 2013, shall be exempt from the 2,640 foot requirement until
that time that the licensed establishment is sold for a purpose other than an off-sale
liquor store. The distance between premises shall be measured from main entrance to
main entrance.
This issue was initially discussed in January 2013. Staff was directed to research other cities in
the metro area to see what distance requirements they may have. At that time a moratorium
was placed on new establishments until the ordinance was revised.
Budget Impact
None
Recommendation
Approve second reading of Sec. 6-169 that governs the distance requirements between existing
and new off-sale intoxicating licensed premises from 1,000 feet to 2,640 feet measuring the
distance from main entrance to main entrance and lift the current moratorium on the issuance of
new off-sale intoxicating licensed premises.
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Council Packet Page Number 178 of 213
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
DATE: October 7, 2013
SUBJECT: Approval of Purchase of Carts Through the Recycling Contract
Introduction
During the September 23, 2013, City Council meeting, Councilmember Cardinal requested that
staff bring the recycling cart issue back to the Council for review during the October 14 City
Council meeting. This memorandum will give the City Council a brief history of the City’s
recycling contract and recycling cart issues.
Background
July 22, 2013 (City Council Workshop): Staff updated the City Council on Maplewood’s
residential recycling contract. The recycling contract with Tennis Sanitation, LLC, was set to
expire on December 31, 2013. Under the contract Tennis charges the City $1.75 per unit per
month for recycling collection. Staff had negotiated three contract extension scenarios including
the use of the City’s existing recycling bins, contractor-supplied recycling carts, and City-
supplied recycling carts as follows:
1. Use of Existing Recycling Bins - Tennis proposed no increase to recycling rates for two
years with the continued use of City-supplied recycling bins. The rate would remain at
$1.75 per household per month for the first two years of a contract extension (2014 and
2015) and $2.00 per household per month for two additional extensions (2016 and
2017).
2. Contractor-Supplied Recycling Carts - Tennis proposed to supply recycling carts for
Maplewood residential properties with at least a four-year contract. Cost of the contract
would be $2.50 per household per month for the first two years of the contract (2014 and
2015) and $2.75 per household per month for two additional years (2016 and 2017).
3. City-Supplied Recycling Carts - If the City purchases recycling carts, Tennis proposes no
increase to recycling rates, remaining at $1.75 per household per month for a two-year
extension (2014 and 2015) with the possibility of two additional one-year extensions.
Purchase of carts is estimated to cost $553,000 (including taxes and distribution). To
cover the cost of the carts the City would need to charge a fee to residents estimated at
$.75 per household per month. Additionally, the City will capture 70 percent of the
revenue earned for any increases in tonnage of materials collected with the use of
recycling carts over tonnage collected that month in 2012 with the use of recycling bins.
During the workshop, the City Council expressed support for the conversion of the recycling
program to the collection of recyclables with carts rather than bins. However, there was not a
consensus on which cart scenario to choose - contractor-supplied or City-purchased carts.
Because the recycling contract was set to expire at the end of the year, the City Council directed
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staff to finalize the contract with language that would allow for the switch to carts in the future
(either contractor-supplied or City-purchased carts).
August 26, 2013 (City Council Meeting): The City Council approved of a grant submittal in
the amount of $100,000 for the Ramsey County Public Entity Innovation Grant (PEIG) project
for recycling carts. The project provides financial assistance to cities for the purpose of creating
and implementing innovative programs to increase source reduction and residential recycling
efforts. Funding is intended to initiate and defray initial capital, start up, and education and
promotional costs for implementation of activities.
September 6, 2013 (PEIG Submittal): City staff submitted a Public Entity Innovation Grant to
Ramsey County for $100,000 for recycling carts.
September 9, 2013 (City Council Meeting): The City Council approved a contract extension
with Tennis Sanitation, LLC, for City-wide residential recycling. The Contract extends recycling
services for two more years (2014 and 2015) beginning January 1, 2014. Under the contract
recyclables will continue to be collected curbside in the City’s existing recycling bins, with
language in the contract which will allow the City to convert to recycling carts (either contractor-
supplied or City-supplied) at any time during the term of the contract.
October 4, 2013 (Grant Award): Ramsey County staff notified the City of Maplewood that they
have completed their review of the City’s grant proposal for the purchase of recycling carts, and
is recommending funding in the amount of $100,000. The grant award is subject to Ramsey
County Manager approval, which could take 6 to 12 weeks to finalize.
Budget Impact
No budget impacts are expected under the recycling contract approved by the City Council on
September 9. The two-year contract includes the use of the City’s existing recycling bins with
pricing remaining at $1.75 per household per month for the term of the contract.
Recommendation
Staff recommends tabling the purchase of carts through the recycling contract for 6 weeks (until
the November 25, 2013, City Council meeting). Tabling this item until the November 25 meeting
will allow time for the Ramsey County Manager review process and drafting of the final grant
agreement which will outline specifics of how the grant monies can be used.
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Council Packet Page Number 180 of 213
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MEMORANDUM
TO: Charles Ahl, City Manager
FROM: Melinda Coleman, Assistant City Manager
Sarah Burlingame, Senior Administrative Assistant
DATE: October 8, 2013
SUBJECT: Approval of 2014 Charitable Gambling Awards
Introduction
Each year the Maplewood City Council solicits requests for charitable gambling funds. Every
year the requests for funds have exceeded the available funds. That is the case this year. The
city received 25 applications with $98,956.50 in requests.
Background
The City Council reviewed the applications on September 23rd. Upon reviewing the
applications, the Council submitted votes for award amount to staff to be tallied. Staff has tallied
the votes and is provided suggested award amounts for the Council to consider. Any request
that received four or more votes for $0 in awarded funds is removed from consideration.
Budget Impact
The amount of funds available in the 2014 budget is $32,000.
Recommendation
Staff recommends that the City Council review and approve the suggested award amounts
below.
Organization Amount Requested Proposed Award
American Red Cross - TC Area Chapter $2,000.00 $0*
Boy Scout Troop 461 $1,000.00 $630
Boy Scout Troup 197 $2,000.00 $1,080
CHILD Inc $200.00 $80
Dispute Resolution Center $2,000.00 $940
District 622 Education Foundation $2,500.00 $1,310
District 622 Fusion Drumline $2,700.00 $0*
Gethsemane Lutheran School $10,000.00 $830
Hmong American Education Fund $4,490.00 $1,600
Maple Tree Monastery Childcare Center $762.50 $0*
Council Packet Page Number 181 of 213
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Organization Amount Requested Proposed Award
Maplewood Area Historical Society $19,547.00 $7,889
Maplewood Fire Fighters Flower Fund $900.00 $250
Maplewood Monarchs S.O. Team $3,000.00 $1,400
Maplewood Police Explorers $5,000.00 $2,420
Maplewood Police Reserves $5,000.00 $2,660
Maplewood Youth Scholarship Fund $3,500.00 $1,780
Ramsey County Fair $3,500.00 $2,360
Second Chance Animal Rescue $800.00 $160
Simon Youth Foundation - Maplewood Mall $300.00 $50
St. Jerome's Catholic School $3,457.00 $580
St. Mary's Health Clinics $15,000.00 $3,000
The Salvation Army $3,000.00 $680
Tubman Family Alliance $1,500.00 $350
Webster Elementary School $3,800.00 $580
White Bear Area YMCA $3,000.00 $1,310
Fund Reserves $61
TOTAL AMOUNT OF REQUESTS $98,957 $32,000
Attachments
1. 2014 Completed Voting Spreadsheet
Council Packet Page Number 182 of 213
Organization Amount Requested WR KJ RC MK BC Proposed
Award
American Red Cross - TC Area Chapter $2,000.00 $0 $0 $0 $0 $400 $0*
Boy Scout Troop 461 $1,000.00 $500 $300 $1,000 $1,000 $350 $630
Boy Scout Troup 197 $2,000.00 $1,000 $500 $1,000 $2,000 $900 $1,080
CHILD Inc $200.00 $0 $0 $200 $0 $200 $80
Dispute Resolution Center $2,000.00 $1,000 $1,800 $1,000 $0 $900 $940
District 622 Education Foundation $2,500.00 $1,000 $1,800 $0 $2,500 $1,250 $1,310
District 622 Fusion Drumline $2,700.00 $0 $0 $0 $0 $1,000 $0*
Gethsemane Lutheran School $10,000.00 $0 $900 $1,000 $0 $2,250 $830
Hmong American Education Fund $4,490.00 $1,000 $500 $3,000 $2,000 $1,500 $1,600
Maple Tree Monastery Childcare Center $762.50 $0 $0 $0 $0 $500 $0*
Maplewood Area Historical Society $19,547.00 $5,400 $7,000 $3,000 $19,547 $4,500 $7,889
Maplewood Fire Fighters Flower Fund $900.00 $450 $400 $0 $0 $400 $250
Maplewood Monarchs S.O. Team $3,000.00 $1,500 $1,000 $3,000 $0 $1,500 $1,400
Maplewood Police Explorers $5,000.00 $3,500 $1,800 $3,000 $2,000 $1,800 $2,420
Maplewood Police Reserves $5,000.00 $3,500 $5,000 $3,000 $0 $1,800 $2,660
Maplewood Youth Scholarship Fund $3,500.00 $2,000 $1,000 $3,000 $1,400 $1,500 $1,780
Ramsey County Fair $3,500.00 $2,500 $1,500 $2,800 $3,500 $1,500 $2,360
Second Chance Animal Rescue $800.00 $0 $400 $0 $0 $400 $160
Simon Youth Foundation - Maplewood Mall $300.00 $150 $0 $0 $0 $100 $50
St. Jerome's Catholic School $3,457.00 $0 $900 $1,000 $0 $1,000 $580
St. Mary's Health Clinics $15,000.00 $5,000 $2,000 $3,000 $0 $5,000 $3,000
The Salvation Army $3,000.00 $1,500 $1,400 $0 $0 $500 $680
Tubman Family Alliance $1,500.00 $500 $750 $0 $0 $500 $350
Webster Elementary School $3,800.00 $0 $1,900 $0 $0 $1,000 $580
White Bear Area YMCA $3,000.00 $1,500 $800 $3,000 $0 $1,250 $1,310
Fund Reserves $0 $350 $0 -$1,947 $0 $61
TOTAL AMOUNT OF REQUESTS $98,957 $32,000 $32,000 $32,000 $32,000 $32,000 $32,000
* Removed from consideration due to past practice of zeroing out any applicant that gets a zero allocation from four or more members of the City Council.
An estimated $32,000 is available revenue from proceeds of the 10% Charitable Gambling Tax.
Any reduction in available funds will result in a proportional reduction of the award amount.
2014 Charitable Gambling Funds Score Sheet
I2, Attachment 1
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Council Packet Page Number 184 of 213
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MEMORANDUM
TO: Charles Ahl, City Manager
FROM: Karen Guilfoile, City Clerk
DATE: October 1, 2013
SUBJECT: Approval of an Annual Currency Exchange License Renewal for EZ Cash
Maplewood LLC, 3035 White Bear Avenue
Introduction
A currency exchange license renewal application has been submitted to the Minnesota
Department of Commerce by EZ Cash Maplewood LLC to continue their operation at 3035
White Bear Avenue N for 2014. The renewal application included the names of the officers and
owners of the licensee, background checks on each of the owners and officers from the
Minnesota Bureau of Criminal Apprehension, a fee schedule of all fees to be charged by the
currency exchange office, a $10,000 surety bond valid through December 31, 2014 and the
$550.00 renewal fee.
Background
Minnesota Statutes Chapter 53A.04 requires the Department of Commerce to submit any
application for licensure as a currency exchange to the governing body of the municipality in
which the currency exchange conducts business.
After consulting with Chief Schnell, there is nothing on record that would prohibit Council from
approving the annual currency exchange license renewal; they are a good member of the
business community.
Budget Impact
None
Recommendation
It is recommended that Council approve the currency exchange license renewal for EZ Cash
Maplewood, LLC.
Council Packet Page Number 185 of 213
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MEMORANDUM
TO: R. Charles Ahl, City Manager
FROM: Gayle Bauman, Finance Director
DATE: October 8, 2013
SUBJECT: Preliminary Approval for Issuance of Refunding Bonds
Introduction
Refunding bonds are proposed to be issued to refinance the G.O. Improvement Refunding
Bonds Series 2004A (current) and the G.O. Improvement Bonds Series 2004B (crossover).
Issuance of the refunding bonds will allow the City to take advantage of the current low interest
rates. The estimated net present value (NPV) of savings to the City for this issue is $283,454 or
over 7% of the principal amount of the refunding bonds. Please note that the NPV benefit
shown is an estimate and is variable based on the actual true interest cost on the refunding
bonds as determined at the sale date. City policy states that any refunding, whether crossover
or current, needs to have a NPV benefit of at least 3.5%.
Additional information regarding the refunding of these bonds is included in the attached report
from Springsted, Inc. It suggests a bid award on the bond sale at the Council meeting at 7:00
p.m. on Thursday, November 14, 2013.
Budget Impact
Estimated net present value of savings to the City is in the amount of $283,454.
Recommendation
It is recommended that the City Council adopt the attached resolutions providing preliminary
approval for the sale of $3,805,000 General Obligation Refunding Bonds Series 2013B.
Attachments
1. Resolution for Series 2013B bonds
2. Recommendations from Springsted, Inc.
Council Packet Page Number 186 of 213
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EXTRACT OF MINUTES OF A MEETING
OF THE CITY COUNCIL
CITY OF MAPLEWOOD, MINNESOTA
HELD: October 14, 2013
Pursuant to due call and notice thereof, a regular or special meeting of the City Council
of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on
October 14, 2013, at 7:00 P.M. for the purpose in part of authorizing the competitive negotiated
sale of the $3,805,000 General Obligation Refunding Bonds, Series 2013B.
The following members were present:
and the following were absent:
Member _______________ introduced the following resolution and moved its adoption:
RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $3,805,000
GENERAL OBLIGATION REFUNDING BONDS, SERIES 2013B
A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"),
has heretofore determined that it is necessary and expedient to issue $3,805,000 General
Obligation Refunding Bonds, Series 2013B (the "Bonds") to (i) refund in full the February 1,
2015 through February 1, 2021 maturities of the City’s General Obligation Refunding Bonds,
Series 2004A, dated April 1, 2004; (ii) refund a portion of the August 1, 2018 maturity and
refund in full the August 1, 2019 through August 1, 2024 maturities of the City’s General
Obligation Improvement Bonds, Series 2004B, dated August 1, 2004; and
B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul,
Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell
these obligations by a competitive negotiated sale in accordance with Minnesota Statutes,
Section 475.60, Subdivision 2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota, as follows:
1. Authorization. The City Council hereby authorizes Springsted to solicit proposals
for the competitive negotiated sale of the Bonds.
2. Meeting; Proposal Opening. This City Council shall meet at the time and place
specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering
sealed proposals for, and awarding the sale of, the Bonds. The proposals shall be received at the
offices of Springsted and shall be opened at the time specified in such Terms of Proposal.
3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation
thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby
approved and made a part hereof.
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4. Official Statement. In connection with the sale, the City Clerk, Mayor and other
officers or employees of the City are hereby authorized to cooperate with Springsted and
participate in the preparation of an official statement for the Bonds, and to execute and deliver it
on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by member
_______________ and, after full discussion thereof and upon a vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
Whereupon the resolution was declared duly passed and adopted.
Council Packet Page Number 188 of 213
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STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MAPLEWOOD
I, the undersigned, being the duly qualified and acting City Clerk of the City of
Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and
foregoing extract of minutes with the original thereof on file in my office, and that the same is a
full, true and complete transcript of the minutes of a meeting of the City Council duly called and
held on the date therein indicated, insofar as such minutes relate to the City's $3,805,000 General
Obligation Refunding Bonds, Series 2013B.
WITNESS my hand on October ____, 2013.
__________________________________
City Clerk
Council Packet Page Number 189 of 213
5738082v1
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EXHIBIT A THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS
ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS:
TERMS OF PROPOSAL
$3,805,000* CITY OF MAPLEWOOD, MINNESOTA GENERAL OBLIGATION REFUNDING BONDS, SERIES 2013B
(BOOK ENTRY ONLY)
Proposals for the Bonds and the Good Faith Deposit (“Deposit”) will be received on Thursday,
November 14, 2013, until 10:00 A.M., Central Time, at the offices of Springsted Incorporated,
380 Jackson Street, Suite 300, Saint Paul, Minnesota, after which time proposals will be opened
and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M.,
Central Time, of the same day.
SUBMISSION OF PROPOSALS
Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the
time of sale specified above. All bidders are advised that each Proposal shall be deemed to
constitute a contract between the bidder and the City to purchase the Bonds regardless of the
manner in which the Proposal is submitted.
(a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax
(651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be
submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting
to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax
(651) 223-3046 for inclusion in the submitted Proposal. OR
(b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via
PARITY®. For purposes of the electronic bidding process, the time as maintained by PARITY®
shall constitute the official time with respect to all Bids submitted to PARITY®. Each bidder shall
be solely responsible for making necessary arrangements to access PARITY® for purposes of
submitting its electronic Bid in a timely manner and in compliance with the requirements of the
Terms of Proposal. Neither the City, its agents nor PARITY® shall have any duty or obligation to
undertake registration to bid for any prospective bidder or to provide or ensure electronic access
to any qualified prospective bidder, and neither the City, its agents nor PARITY® shall be
responsible for a bidder’s failure to register to bid or for any failure in the proper operation of, or
have any liability for any delays or interruptions of or any damages caused by the services of
PARITY®. The City is using the services of PARITY® solely as a communication mechanism to
conduct the electronic bidding for the Bonds, and PARITY® is not an agent of the City.
* Preliminary; subject to change.
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If any provisions of this Terms of Proposal conflict with information provided by PARITY®, this
Terms of Proposal shall control. Further information about PARITY®, including any fee charged,
may be obtained from:
PARITY®, 1359 Broadway, 2nd Floor, New York, New York 10018
Customer Support: (212) 849-5000
DETAILS OF THE BONDS
The Bonds will be dated as of the date of delivery, as the date of original issue, and will bear
interest payable on February 1 and August 1 of each year, commencing August 1, 2014.
Interest will be computed on the basis of a 360-day year of twelve 30-day months.
The Bonds will mature August 1 in the years and amounts* as follows:
2015 $270,000
2016 $295,000
2017 $280,000
2018 $540,000
2019 $945,000
2020 $435,000
2021 $445,000
2022 $190,000
2023 $200,000
2024 $205,000 * The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Bonds or the amount of any maturity in multiples of $5,000. In the event the amount of any maturity is modified, the aggregate purchase price will be adjusted to result in the same gross spread per $1,000 of Bonds as that of the original proposal. Gross spread is the differential between the price paid to the City for the new issue and the prices at which the securities are initially offered to the investing public.
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at
a price of par plus accrued interest to the date of redemption scheduled to conform to the
maturity schedule set forth above. In order to designate term bonds, the proposal must specify
“Years of Term Maturities” in the spaces provided on the Proposal form.
BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company (“DTC”),
New York, New York, which will act as securities depository of the Bonds. Individual purchases
of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single
maturity through book entries made on the books and records of DTC and its participants.
Principal and interest are payable by the registrar to DTC or its nominee as registered owner of
the Bonds. Transfer of principal and interest payments to participants of DTC will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the
Bonds with DTC.
REGISTRAR
The City will name the registrar which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The Bonds will not be subject to payment in advance of their respective stated maturity dates.
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SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition, the City will pledge special
assessments against benefited properties. The proceeds will be used to (i) refund in full the
February 1, 2015 through February 1, 2021 maturities of the City’s General Obligation
Refunding Bonds, Series 2004A, dated April 1, 2004; and (ii) refund a portion of the August 1,
2018 maturity and refund in full the August 1, 2019 through August 1, 2024 maturities of the
City’s General Obligation Improvement Bonds, Series 2004B, dated August 1, 2004.
BIDDING PARAMETERS
Proposals shall be for not less than $3,774,560 plus accrued interest, if any, on the total
principal amount of the Bonds. No proposal can be withdrawn or amended after the time set for
receiving proposals unless the meeting of the City scheduled for award of the Bonds is
adjourned, recessed, or continued to another date without award of the Bonds having been
made. Rates shall be in integral multiples of 1/100 or 1/8 of 1%. The initial price to the public
for each maturity must be 98.0% or greater. Bonds of the same maturity shall bear a single rate
from the date of the Bonds to the date of maturity. No conditional proposals will be accepted.
GOOD FAITH DEPOSIT
Proposals, regardless of method of submission, shall be accompanied by a Deposit in the
amount of $38,050, in the form of a certified or cashier's check, a wire transfer, or Financial
Surety Bond and delivered to Springsted Incorporated prior to the time proposals will be
opened. Each bidder shall be solely responsible for the timely delivery of their Deposit whether
by check, wire transfer or Financial Surety Bond. Neither the City nor Springsted Incorporated
have any liability for delays in the transmission of the Deposit.
Any Deposit made by certified or cashier’s check should be made payable to the City and
delivered to Springsted Incorporated, 380 Jackson Street, Suite 300, St. Paul, Minnesota
55101.
Any Deposit sent via wire transfer should be sent to Springsted Incorporated as the City’s
agent according to the following instructions:
Wells Fargo Bank, N.A., San Francisco, CA 94104
ABA #121000248
for credit to Springsted Incorporated, Account #635-5007954
Ref: Maplewood, MN Series 2013B Good Faith Deposit
Contemporaneously with such wire transfer, the bidder shall send an e-mail to
bond_services@springsted.com, including the following information; (i) indication that a wire
transfer has been made, (ii) the amount of the wire transfer, (iii) the issue to which it applies,
and (iv) the return wire instructions if such bidder is not awarded the Bonds.
Any Deposit made by the successful bidder by check or wire transfer will be delivered to the City
following the award of the Bonds. Any Deposit made by check or wire transfer by an
unsuccessful bidder will be returned to such bidder following City action relative to an award of
the Bonds.
If a Financial Surety Bond is used, it must be from an insurance company licensed to issue
such a bond in the State of Minnesota and pre-approved by the City. Such bond must be
submitted to Springsted Incorporated prior to the opening of the proposals. The Financial
Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial
Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then
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that underwriter is required to submit its Deposit to the City in the form of a certified or cashier’s
check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central
Time on the next business day following the award. If such Deposit is not received by that time,
the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement.
The Deposit received from the purchaser, the amount of which will be deducted at settlement,
will be deposited by the City and no interest will accrue to the purchaser. In the event the
purchaser fails to comply with the accepted proposal, said amount will be retained by the City.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis calculated on the proposal prior to any adjustment made by the City.
The City's computation of the interest rate of each proposal, in accordance with customary
practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and (iii) reject any proposal that the City determines to have failed to comply with
the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
The City has not applied for or pre-approved a commitment for any policy of municipal bond
insurance with respect to the Bonds. If the Bonds qualify for municipal bond insurance and a
bidder desires to purchase a policy, such indication, the maturities to be insured, and the name
of the desired insurer must be set forth on the bidder’s Proposal. The City specifically reserves
the right to reject any bid specifying municipal bond insurance, even though such bid may result
in the lowest TIC to the City. All costs associated with the issuance and administration of such
policy and associated ratings and expenses (other than any independent rating requested by
the City) shall be paid by the successful bidder. Failure of the municipal bond insurer to issue
the policy after the award of the Bonds shall not constitute cause for failure or refusal by the
successful bidder to accept delivery of the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
On or about December 18, 2013, the Bonds will be delivered without cost to the purchaser
through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an
approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and
Minneapolis, Minnesota, and of customary closing papers, including a no-litigation certificate.
On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds
that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central
Time. Unless compliance with the terms of payment for the Bonds has been made impossible
by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered
by the City by reason of the purchaser's non-compliance with said terms for payment.
Council Packet Page Number 193 of 213
J2, Attachment 1
A-5
CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a
Continuing Disclosure Undertaking (the “Undertaking”) whereunder the City will covenant for the
benefit of the owners of the Bonds to provide certain financial and other information about the
City and notices of certain occurrences to information repositories as specified in and required
by SEC Rule 15c2-12(b)(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent information
relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement
within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of
the Official Statement or for any additional information prior to sale, any prospective purchaser
is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street,
Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a “Final Official Statement” of the City with respect
to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any
underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no
more than seven business days after the date of such award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Bonds are awarded up to 25 copies
of the Official Statement and the addendum or addenda described above. The City designates
the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent
for purposes of distributing copies of the Final Official Statement to each Participating
Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby
that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter
into a contractual relationship with all Participating Underwriters of the Bonds for purposes of
assuring the receipt by each such Participating Underwriter of the Final Official Statement.
Dated October 14, 2013 BY ORDER OF THE CITY COUNCIL
/s/ Karen Guilfoile
City Clerk
Council Packet Page Number 194 of 213
City of Maplewood, Minnesota
Recommendations for Issuance of Bonds
$3,805,000 General Obligation Refunding Bonds, Series 2013B
The Council has under consideration the issuance of bonds to (i) refund the outstanding maturities of the City’s
General Obligation Refunding Bonds, Series 2004A (the “Current Refunding Portion”) and (ii) refund various
maturities of the City’s General Obligation Improvement Bonds, Series 2004B (the “Partial Crossover Refunding
Portion”). This document provides information relative to the proposed issuance.
KEY EVENTS: The following summary schedule includes the timing of some of the key events that will
occur relative to the bond issuance.
October 14, 2013 Council sets sale date and terms
Week of November 4, 2013 Rating conference conducted and receipt of rating
November 14, 2013, 10:00 a.m. Competitive bids are received
November 14, 2013, 7:00 p.m. Council considers award of Bonds
December 18, 2013 Settlement of the Bonds; receipt of proceeds
RATING: The City is in the process of determining whether to request a rating from Moody’s Investors
Service of Standard & Poor Rating Services for this issue. The City’s general obligation
debt is currently rated “Aa1” by Moody’s.
THE MARKET: Performance of the tax-exempt market is often measured by the Bond Buyer’s Index (“BBI”)
which measures the yield of high grade municipal bonds in the 20th year for general
obligation bonds (the BBI 20 Bond Index) and the 30th year for revenue bonds (the
BBI 25 Bond Index). The following chart illustrates these two indices over the past five
years.
Study No.: 001408.122 October 8, 2013 J2, Attachment 2
Council Packet Page Number 195 of 213
Page 2
POST ISSUANCE
COMPLIANCE:
The issuance of the Bonds will result in post-issuance compliance responsibilities. The
responsibilities are in two primary areas: i) compliance with federal arbitrage requirements
and ii) compliance with secondary disclosure requirements.
Federal arbitrage requirements include a wide range of implications that have been taken
into account as your issue has been structured. Post-issuance compliance responsibilities
for your tax-exempt issue include both rebate and yield restriction provisions of the IRS
Code. In general terms the arbitrage requirements control the earnings on unexpended
bond proceeds, including investment earnings, moneys held for debt service payments
(which are considered to be proceeds under the IRS regulations), and/or reserves. Since
the proceeds of the Bonds are being used for two distinctly different purposes, a current
refunding and an advance refunding, each purpose will be treated independently for
purposes of arbitrage compliance.
The Current Refunding Portion – the proceeds will be used within 60 days to
redeem the Series 2004A Bonds. Therefore, the City will meet the 6-month
spending exception and gross proceeds will be exempt from rebate.
The Partial Crossover Refunding Portion is being conducted as an advance
refunding in which the proceeds will be placed in an escrow account until the call
date of the Series 2004B Bonds. Federal regulations do not permit investment
earnings on the escrow account to exceed the yield on the Bonds; therefore, no
excess arbitrage will be earned.
Yield restriction provisions will apply to the debt service funds and the funds should be
monitored throughout the life of the Bonds.
Secondary disclosure requirements result from an SEC requirement that underwriters
provide ongoing disclosure information to investors. To meet this requirement, any
prospective underwriter will require the City to commit to providing the information needed
to comply under a continuing disclosure agreement.
The City contracts with Springsted to assist them in meeting post issuance compliance for
arbitrage and continuing disclosure. Contract amendments adding the Bonds will be
provided to the City.
AUTHORITY: The Bonds are being issued pursuant to Minnesota Statutes, Chapters 429 and 475.
SECURITY AND
SOURCE OF
PAYMENT:
The Bonds are a general obligation of the City, secured by its full faith and credit and
taxing power. In addition, the City will pledge special assessments that have been filed
against benefited properties.
SUPPLEMENTAL
INFORMATION AND
BOND RECORD:
Supplementary information will be available to staff including detailed terms and conditions
of sale, comprehensive structuring schedules and information to assist in meeting post-
issuance compliance responsibilities.
Upon completion of the financing, a bond record will be provided that contains pertinent
documents and final debt service calculations for the transaction.
SALE TERMS AND
MARKETING:
Variability of Issue Size: A specific provision in the sale terms permits modifications to the
issue size and/or maturity structure to customize the issue once the price and interest rates
are set on the day of sale.
J2, Attachment 2
Council Packet Page Number 196 of 213
Page 3
Prepayment Provisions: Based on the short duration of the Bonds, and to avoid possible
negative pricing impacts, the Bonds will not be subject to redemption prior to their stated
maturities
Bank Qualification: The City does not expect to issue more than $10 million in tax-exempt
obligations that count against the $10 million limit for this calendar year; therefore, the
Bonds will be designated as bank qualified.
RISKS/SPECIAL
CONSIDERATIONS:
The outcome of this financing will rely on the market conditions at the time of the sale. Any
projections included herein are estimates based on current market conditions. For advance
refunding issues, such as the Crossover Refunding portion, a Minnesota statutory test
exists which establishes a minimum present value interest cost savings level of 3% of the
present value of refunded debt service. Based on the current interest rate market the
present value refunding savings of that portion is estimated to be 7.0%.
Assessments will be used to pay portions of the Bonds. In the event prepayments of
assessments are received, the stream of the assessment income will change and
modifications to the other funds will be needed. In particular, if the City is not able to
reinvest the assessments at a rate at least equal to the rate on the Bonds and/or does not
meter the application of the assessment income in a fashion similar to the income stream
that would have otherwise been produced had they not been prepaid, additional other
funds will be needed to meet debt service payments.
Both the February and August payments of debt service will be due prior to actual receipt
of either assessment income or tax levies. As a result, the City will have to advance cash
to meet those payments and be reimbursed from assessment and tax levy income upon
their receipt.
SCHEDULES
ATTACHED:
Schedules attached include preliminary feasibility summary, debt service schedules, debt
service comparison schedules and debt service to call and to maturity schedules.
$1,800,000 Current Refunding Portion
Description of Purpose
PURPOSE: Proceeds of the Current Refunding Portion will be used to refund the February 1, 2015
through 2021 maturities of the City’s General Obligation Refunding Bonds, Series 2004A,
dated April 1, 2004 and outstanding in the principal amount of $1,755,000 (the
“Series 2004A Bonds”). This refunding transaction is being conducted to achieve interest
cost savings.
The Series 2004A Bonds were originally issued to advance refund various maturities of
The City 1995A General Obligation Improvement Bonds and The 2000A General
Obligation Fire Safety Bonds.
SOURCE OF
PAYMENT:
On February 1, 2014, the call date of the Series 2004A Bonds, the City will (i) use
previously collected tax levies and assessments to make their regularly scheduled
February 1, 2014 principal and interest payment on the Series 2004A Bonds and (ii) use
the proceeds of the Current Refunding Portion to redeem the remaining outstanding
principal of the Series 2004A Bonds. Beginning with the August 1, 2014 interest payment,
the City will begin making debt service payments on the Current Refunding Portion.
J2, Attachment 2
Council Packet Page Number 197 of 213
Page 4
The Current Refunding Portion will be repaid with a combination of special assessments
and ad valorem tax levies. The City expects to receive assessments annually in the
amount of $8,830 in 2014 and 2015. Collection of taxes and assessments will be used to
make the interest payment due February 1 and the principal and interest payment due
August 1 in the collection year.
STRUCTURING
SUMMARY:
At the direction of the City, principal payment dates on the Current Refunding Portion have
been changed from February 1 payments to August 1 payments to match the principal
repayment dates of the Partial Crossover Refunding Portion. The amortization of the
Current Refunding Portion has been structured to result in approximately even annual
savings.
Based on current interest rate estimates, the refunding is projected to result in the City
realizing an average cash flow savings of approximately $15,760 per year. This results in
future value savings of approximately $127,350, with a net present value benefit to the City
of approximately $133,590. These estimates are net of all costs associated with the
refunding.
$2,005,000 Partial Crossover Refunding Portion
Description of Purpose
PURPOSE: Proceeds of the Partial Crossover Refunding Portion will be used to refund a portion of the
August 1, 2018 principal maturity and the August 1, 2019 through 2024 maturities of the
City’s General Obligation Improvement Bonds, Series 2004B, dated August 1, 2004 and
outstanding in the principal amount of $5,585,000 (the “Series 2004B Bonds”). The
August 1, 2014 and 2015 maturities are not callable and are not included in this refunding
transaction.
The City has previously issued bonds in 2013 that count against its bank qualification limit
of $10 million; therefore, the August 1, 2016 and 2017 maturities and a portion of the
August 1, 2018 maturity are not being refunded in order for the City to issue the Bonds as
bank qualified. Bank qualified obligations are selling at lower rates than non-bank qualified
obligations in the current market. This refunding transaction is being conducted to achieve
interest cost savings.
The Series 2004B Bonds were originally issued to finance various street and utility
improvement projects within the City.
SOURCE OF
PAYMENT:
The issuance of the Partial Crossover Refunding Portion is being conducted as a
“crossover” advance refunding in which the proceeds of the Partial Crossover Refunding
Portion are placed in an escrow account with a major bank and invested in U.S. Treasury
obligations or State and Local Government Securities. These investments and their
earnings are structured to pay interest on the Partial Crossover Refunding Portion to and
including the February 1, 2015 interest payment (the call date of the Series 2004B Bonds),
at which time the escrow account will provide funds for the redemption of the portion of the
August 1, 2018 maturity that is being refunded plus all subsequent maturities through and
including the 2024 principal maturity of the Series 2004B Bonds. The City will continue to
pay the originally scheduled debt service payments on the Series 2004B Bonds through
the August 1, 2015 call date and interest and principal of the non-refunded maturities
J2, Attachment 2
Council Packet Page Number 198 of 213
Page 5
(August 1, 2016 through 2018). After the call date, the City will begin making debt service
payments on the Partial Crossover Refunding Portion, taking advantage of the lower
interest rates.
The Partial Crossover Refunding Portion will be repaid with a combination of special
assessments and ad valorem tax levies. The City expects to receive assessments
annually in the amount of $269,880 from 2014 through 2020. Collection of taxes and
assessments will be used to make the interest payment due February 1 and the principal
and interest payment due August 1 in the collection year.
STRUCTURING
SUMMARY:
At the direction of the City, the principal amortization of the Partial Crossover Refunding
Portion has been structured to result in approximately even annual savings.
Based on current interest rate estimates, the refunding is projected to result in the City
realizing an average cash flow savings of approximately $18,200 per year. This results in
future value savings of approximately $165,600, with a net present value benefit to the City
of approximately $149,860. These estimates are net of all costs associated with the
refunding.
FEDERAL
CONSIDERATIONS
AND/OR
REQUIREMENTS:
Upon the sale of the Bonds, a verification agent will be retained by the City to confirm that
the refunding escrow is in compliance with federal restrictions and also to verify the
adequacy of the escrow to satisfy its cash flow requirements.
The Partial Crossover Refunding Portion is an advance refunding under federal tax law
and may not be advance refunded in the future on a tax-exempt basis. The Partial
Crossover Refunding Portion can be refunded as tax-exempt if done as a current refunding
at or after the call date.
J2, Attachment 2
Council Packet Page Number 199 of 213
Page 6
$3,805,000
City of Maplewood, Minnesota
General Obligation Refunding Bonds, Series 2013B
Current and Partial Crossover Refunding of Series 2004A, 2004B
Preliminary Feasibility Summary
Dated 12/18/2013 | Delivered 12/18/2013
Current
Refunding
Portion (Ref
2004A)
Partial
Crossover
Ref Portion
(Ref 2004B)
Issue
Summary
Sources Of Funds
Par Amount of Bonds .................................................................... $1,800,000.00 $2,005,000.00 $3,805,000.00
Total Sources............................................................................. $1,800,000.00 $2,005,000.00 $3,805,000.00
Uses Of Funds
Deposit to Crossover Escrow Fund..............................................1,755,000.00 1,954,538.74 3,709,538.74
Costs of Issuance.........................................................................29,329.83 32,670.17 62,000.00
Total Underwriter's Discount (0.800%)........................................14,400.00 16,040.00 30,440.00
Rounding Amount.......................................................................... 1,270.17 1,751.09 3,021.26
Total Uses................................................................................... $1,800,000.00 $2,005,000.00 $3,805,000.00
Flow of Funds Detail
State and Local Government Series (SLGS) rates for..................9/30/2013 9/30/2013
Date of OMP Candidates ................................................................
Primary Purpose Fund Solution Method.........................................Gross Funded Net Funded Net Funded
Total Cost of Investments..............................................................$1,755,000.00 $1,954,538.74 $3,709,538.74
Interest Earnings @ 0.215%..........................................................-7,190.40 7,190.40
Total Draw s...................................................................................$1,755,000.00 $1,961,729.14 $3,716,729.14
PV Analysis Summary (Net to Net)
Net PV Cashflow Savings @ 1.694%(Bond Yield)......................132,322.18 148,110.76 280,432.94
Contingency or Rounding Amount.................................................1,270.17 1,751.09 3,021.26
Net Present Value Benefit.............................................................$133,592.35 $149,861.85 $283,454.20
Net PV Benefit / $3,660,000 Refunded Principal.......................... 7.612%7.867% 7.745%
Net PV Benefit / $3,805,000 Refunding Principal..........................7.422%7.474%7.450%
Bond Statistics
Average Life..................................................................................4.589 Years 6.871 Years 5.792 Years
Average Coupon........................................................................... 1.4009827% 1.8862735% 1.7043747%
Net Interest Cost (NIC)...................................................................1.5753168% 2.0026996% 1.8425061%
Bond Yield for Arbitrage Purposes...............................................1.6944920% 1.6944920% 1.6944920%
True Interest Cost (TIC)................................................................. 1.5765672% 2.0024881% 1.8411224%
All Inclusive Cost (AIC)..................................................................1.9529784% 2.2615519% 2.1445099%
Series 2013 Ref 2004A, 20 | Issue Summary | 10/ 4/2013 | 1:42 PM
J2, Attachment 2
Council Packet Page Number 200 of 213
Page 7
$3,805,000
City of Maplewood, Minnesota
General Obligation Refunding Bonds, Series 2013B
Current and Partial Crossover Refunding of Series 2004A, 2004B
Debt Service Schedule
Date Principal Coupon Interest Total P+I
08/01/2014 --34,670.31 34,670.31
08/01/2015 270,000.00 0.400%55,970.00 325,970.00
08/01/2016 295,000.00 0.600%54,890.00 349,890.00
08/01/2017 280,000.00 0.850%53,120.00 333,120.00
08/01/2018 540,000.00 1.200%50,740.00 590,740.00
08/01/2019 945,000.00 1.500%44,260.00 989,260.00
08/01/2020 435,000.00 1.700%30,085.00 465,085.00
08/01/2021 445,000.00 1.950%22,690.00 467,690.00
08/01/2022 190,000.00 2.150%14,012.50 204,012.50
08/01/2023 200,000.00 2.350%9,927.50 209,927.50
08/01/2024 205,000.00 2.550%5,227.50 210,227.50
Total $3,805,000.00 -$375,592.81 $4,180,592.81
Yield Statistics
Bond Year Dollars......................................................................................................................................................$22,036.99
Average Life..............................................................................................................................................................5.792 Years
Average Coupon........................................................................................................................................................1.7043747%
Net Interest Cost (NIC)............................................................................................................................................... 1.8425061%
True Interest Cost (TIC)..............................................................................................................................................1.8411224%
Bond Yield for Arbitrage Purposes............................................................................................................................1.6944920%
All Inclusive Cost (AIC).............................................................................................................................................. 2.1445099%
IRS Form 8038
Net Interest Cost........................................................................................................................................................ 1.8425061%
Weighted Average Maturity....................................................................................................................................... 5.792 Years
Series 2013 Ref 2004A, 20 | Issue Summary | 10/ 4/2013 | 1:42 PM
J2, Attachment 2
Council Packet Page Number 201 of 213
Page 8
$1,800,000
City of Maplewood, Minnesota
General Obligation Refunding Bonds, Series 2013B
Current Refunding of Series 2004A
Debt Service Schedule
Date Principal Coupon Interest Total P+I
08/01/2014 --12,971.17 12,971.17
08/01/2015 270,000.00 0.400%20,940.00 290,940.00
08/01/2016 265,000.00 0.600%19,860.00 284,860.00
08/01/2017 250,000.00 0.850%18,270.00 268,270.00
08/01/2018 250,000.00 1.200%16,145.00 266,145.00
08/01/2019 255,000.00 1.500%13,145.00 268,145.00
08/01/2020 250,000.00 1.700%9,320.00 259,320.00
08/01/2021 260,000.00 1.950%5,070.00 265,070.00
Total $1,800,000.00 -$115,721.17 $1,915,721.17
Yield Statistics
Bond Year Dollars......................................................................................................................................................$8,260.00
Average Life..............................................................................................................................................................4.589 Years
Average Coupon........................................................................................................................................................1.4009827%
Net Interest Cost (NIC)............................................................................................................................................... 1.5753168%
True Interest Cost (TIC)..............................................................................................................................................1.5765672%
Bond Yield for Arbitrage Purposes............................................................................................................................1.6944920%
All Inclusive Cost (AIC).............................................................................................................................................. 1.9529784%
IRS Form 8038
Net Interest Cost........................................................................................................................................................ 1.5753168%
Weighted Average Maturity....................................................................................................................................... 4.589 Years
Series 2013 Ref 2004A, 20 | Series 2013 Ref 2004A | 10/ 4/2013 | 1:42 PM
J2, Attachment 2
Council Packet Page Number 202 of 213
Page 9
$2,005,000
City of Maplewood, Minnesota
General Obligation Refunding Bonds, Series 2013B
Partial Crossover Refunding of Series 2004B
Debt Service Schedule
Date Principal Coupon Interest Total P+I
08/01/2014 --21,699.14 21,699.14
08/01/2015 --35,030.00 35,030.00
08/01/2016 30,000.00 0.600%35,030.00 65,030.00
08/01/2017 30,000.00 0.850%34,850.00 64,850.00
08/01/2018 290,000.00 1.200%34,595.00 324,595.00
08/01/2019 690,000.00 1.500%31,115.00 721,115.00
08/01/2020 185,000.00 1.700%20,765.00 205,765.00
08/01/2021 185,000.00 1.950%17,620.00 202,620.00
08/01/2022 190,000.00 2.150%14,012.50 204,012.50
08/01/2023 200,000.00 2.350%9,927.50 209,927.50
08/01/2024 205,000.00 2.550%5,227.50 210,227.50
Total $2,005,000.00 -$259,871.64 $2,264,871.64
Yield Statistics
Bond Year Dollars......................................................................................................................................................$13,776.99
Average Life..............................................................................................................................................................6.871 Years
Average Coupon........................................................................................................................................................1.8862735%
Net Interest Cost (NIC)............................................................................................................................................... 2.0026996%
True Interest Cost (TIC)..............................................................................................................................................2.0024881%
Bond Yield for Arbitrage Purposes............................................................................................................................1.6944920%
All Inclusive Cost (AIC).............................................................................................................................................. 2.2615519%
IRS Form 8038
Net Interest Cost........................................................................................................................................................ 2.0026996%
Weighted Average Maturity....................................................................................................................................... 6.871 Years
Series 2013 Ref 2004A, 20 | Series 2013 Ref 2004B | 10/ 4/2013 | 1:42 PM
J2, Attachment 2
Council Packet Page Number 203 of 213
Page 10
$3,805,000
City of Maplewood, Minnesota
General Obligation Refunding Bonds, Series 2013B
Current and Partial Crossover Refunding of Series 2004A, 2004B
Debt Service Comparison
Date Total P+I Escrow Existing D/S Net New D/S Old Net D/S Savings
08/01/2014 34,670.31 (21,699.14) 1,291,515.00 1,304,486.17 1,325,542.50 21,056.33
08/01/2015 325,970.00 (1,940,030.00) 2,892,210.00 1,278,150.00 1,291,125.00 12,975.00
08/01/2016 349,890.00 - 871,527.50 1,221,417.50 1,256,144.38 34,726.88
08/01/2017 333,120.00 - 845,127.50 1,178,247.50 1,210,897.51 32,650.01
08/01/2018 590,740.00 - 557,737.50 1,148,477.50 1,184,354.38 35,876.88
08/01/2019 989,260.00 - - 989,260.00 1,020,560.63 31,300.63
08/01/2020 465,085.00 - - 465,085.00 501,676.26 36,591.26
08/01/2021 467,690.00 -- 467,690.00 502,721.88 35,031.88
08/01/2022 204,012.50 -- 204,012.50 223,725.00 19,712.50
08/01/2023 209,927.50 -- 209,927.50 224,950.00 15,022.50
08/01/2024 210,227.50 -- 210,227.50 225,212.50 14,985.00
Total $4,180,592.81 (1,961,729.14) $6,458,117.50 $8,676,981.17 $8,966,910.04 $289,928.87
PV Analysis Summary (Net to Net)
Net FV Cashflow Savings.......................................................................................................................................289,928.87
Gross PV Debt Service Savings............................................................................................................................. 280,432.94
Net PV Cashflow Savings @ 1.694%(Bond Yield)................................................................................................280,432.94
Contingency or Rounding Amount...........................................................................................................................3,021.26
Net Future Value Benefit......................................................................................................................................... $292,950.13
Net Present Value Benefit....................................................................................................................................... $283,454.20
Net PV Benefit / $702,443.82 PV Refunded Interest...............................................................................................40.353%
Net PV Benefit / $4,029,729.29 PV Refunded Debt Service................................................................................... 7.034%
Net PV Benefit / $3,660,000 Refunded Principal.................................................................................................... 7.745%
Net PV Benefit / $3,805,000 Refunding Principal....................................................................................................7.450%
Refunding Bond Information
Refunding Dated Date..............................................................................................................................................12/18/2013
Refunding Delivery Date..........................................................................................................................................12/18/2013
Series 2013 Ref 2004A, 20 | Issue Summary | 10/ 4/2013 | 1:42 PM
J2, Attachment 2
Council Packet Page Number 204 of 213
Page 11
$1,800,000
City of Maplewood, Minnesota
General Obligation Refunding Bonds, Series 2013B
Current Refunding of Series 2004A
Debt Service Comparison
Date Total P+I Existing D/S Net New D/S Old Net D/S Savings
08/01/2014 12,971.17 272,905.00 285,876.17 306,932.50 21,056.33
08/01/2015 290,940.00 -290,940.00 303,915.00 12,975.00
08/01/2016 284,860.00 -284,860.00 300,334.38 15,474.38
08/01/2017 268,270.00 -268,270.00 281,487.51 13,217.51
08/01/2018 266,145.00 -266,145.00 282,334.38 16,189.38
08/01/2019 268,145.00 -268,145.00 282,328.13 14,183.13
08/01/2020 259,320.00 -259,320.00 276,706.26 17,386.26
08/01/2021 265,070.00 -265,070.00 280,671.88 15,601.88
Total $1,915,721.17 $272,905.00 $2,188,626.17 $2,314,710.04 $126,083.87
PV Analysis Summary (Net to Net)
Net FV Cashflow Savings........................................................................................................................................... 126,083.87
Gross PV Debt Service Savings..................................................................................................................................132,322.18
Net PV Cashflow Savings @ 1.694%(Bond Yield).................................................................................................... 132,322.18
Contingency or Rounding Amount............................................................................................................................... 1,270.17
Net Future Value Benefit..............................................................................................................................................$127,354.04
Net Present Value Benefit............................................................................................................................................$133,592.35
Net PV Benefit / $273,002.07 PV Refunded Interest................................................................................................... 48.935%
Net PV Benefit / $1,908,664.29 PV Refunded Debt Service........................................................................................6.999%
Net PV Benefit / $1,755,000 Refunded Principal.........................................................................................................7.612%
Net PV Benefit / $1,800,000 Refunding Principal........................................................................................................7.422%
Refunding Bond Information
Refunding Dated Date..................................................................................................................................................12/18/2013
Refunding Delivery Date.............................................................................................................................................. 12/18/2013
Series 2013 Ref 2004A, 20 | Series 2013 Ref 2004A | 10/ 4/2013 | 1:42 PM
J2, Attachment 2
Council Packet Page Number 205 of 213
Page 12
$2,005,000
City of Maplewood, Minnesota
General Obligation Refunding Bonds, Series 2013B
Partial Crossover Refunding of Series 2004B
Debt Service Comparison
Date Total P+I Escrow Existing D/S Net New D/S Old Net D/S Savings
08/01/2014 21,699.14 (21,699.14) 1,018,610.00 1,018,610.00 1,018,610.00 -
08/01/2015 35,030.00 (1,940,030.00) 2,892,210.00 987,210.00 987,210.00 -
08/01/2016 65,030.00 - 871,527.50 936,557.50 955,810.00 19,252.50
08/01/2017 64,850.00 - 845,127.50 909,977.50 929,410.00 19,432.50
08/01/2018 324,595.00 - 557,737.50 882,332.50 902,020.00 19,687.50
08/01/2019 721,115.00 -- 721,115.00 738,232.50 17,117.50
08/01/2020 205,765.00 -- 205,765.00 224,970.00 19,205.00
08/01/2021 202,620.00 -- 202,620.00 222,050.00 19,430.00
08/01/2022 204,012.50 -- 204,012.50 223,725.00 19,712.50
08/01/2023 209,927.50 -- 209,927.50 224,950.00 15,022.50
08/01/2024 210,227.50 -- 210,227.50 225,212.50 14,985.00
Total $2,264,871.64 (1,961,729.14) $6,185,212.50 $6,488,355.00 $6,652,200.00 $163,845.00
PV Analysis Summary (Net to Net)
Net FV Cashflow Savings........................................................................................................................................... 163,845.00
Gross PV Debt Service Savings..................................................................................................................................148,110.76
Net PV Cashflow Savings @ 1.694%(Bond Yield).................................................................................................... 148,110.76
Contingency or Rounding Amount............................................................................................................................... 1,751.09
Net Future Value Benefit..............................................................................................................................................$165,596.09
Net Present Value Benefit............................................................................................................................................$149,861.85
Net PV Benefit / $429,441.75 PV Refunded Interest................................................................................................... 34.897%
Net PV Benefit / $2,121,065.01 PV Refunded Debt Service........................................................................................7.065%
Net PV Benefit / $1,905,000 Refunded Pr incipal.........................................................................................................7.867%
Net PV Benefit / $2,005,000 Refunding Principal........................................................................................................ 7.474%
Refunding Bond Information
Refunding Dated Date.................................................................................................................................................. 12/18/2013
Refunding Delivery Date.............................................................................................................................................. 12/18/2013
Series 2013 Ref 2004A, 20 | Series 2013 Ref 2004B | 10/ 4/2013 | 1:42 PM
J2, Attachment 2
Council Packet Page Number 206 of 213
Page 13
$2,940,000
City of Maplewood, Minnesota
General Obligation Refunding Bonds, Series 2004A
Debt Service To Call And To Maturity
Date Refunded
Bonds
D/S To Call Principal Coupon Interest Refunded
D/S
12/18/2013 ------
02/01/2014 1,755,000.00 1,755,000.00 - 3.300%--
08/01/2014 ---- 34,027.50 34,027.50
02/01/2015 -- 240,000.00 3.450% 34,027.50 274,027.50
08/01/2015 ---- 29,887.50 29,887.50
02/01/2016 -- 245,000.00 3.625% 29,887.50 274,887.50
08/01/2016 ---- 25,446.88 25,446.88
02/01/2017 -- 235,000.00 3.750% 25,446.88 260,446.88
08/01/2017 ---- 21,040.63 21,040.63
02/01/2018 -- 245,000.00 3.875% 21,040.63 266,040.63
08/01/2018 ---- 16,293.75 16,293.75
02/01/2019 -- 255,000.00 4.125% 16,293.75 271,293.75
08/01/2019 ---- 11,034.38 11,034.38
02/01/2020 -- 260,000.00 4.125% 11,034.38 271,034.38
08/01/2020 ---- 5,671.88 5,671.88
02/01/2021 -- 275,000.00 4.125% 5,671.88 280,671.88
Total $1,755,000.00 $1,755,000.00 $1,755,000.00 - $286,805.04 $2,041,805.04
Yield Statistics
Base date for Avg. Life & Avg. Coupon Calculation.................................................................................................12/18/2013
Average Life............................................................................................................................................................. 4.208 Years
Average Coupon.......................................................................................................................................................3.8838132%
Weighted Average Maturity (Par Basis)................................................................................................................... 4.208 Years
Refunding Bond Information
Refunding Dated Date............................................................................................................................................... 12/18/2013
Refunding Delivery Date........................................................................................................................................... 12/18/2013
Series 2004A | SINGLE PURPOSE | 10/ 4/2013 | 1:42 PM
J2, Attachment 2
Council Packet Page Number 207 of 213
Page 14
$13,010,000
City of Maplewood, Minnesota
General Obligation Improvement Bonds, Series 2004B
Debt Service To Call And To Maturity
Date Refunded
Bonds
Refunded
Interest
D/S To Call Principal Coupon Interest Refunded
D/S
02/01/2014 - 42,141.25 42,141.25 -- 42,141.25 42,141.25
08/01/2014 - 42,141.25 42,141.25 - 4.000% 42,141.25 42,141.25
02/01/2015 - 42,141.25 42,141.25 -- 42,141.25 42,141.25
08/01/2015 1,905,000.00 42,141.25 1,947,141.25 - 4.000% 42,141.25 42,141.25
02/01/2016 ----- 42,141.25 42,141.25
08/01/2016 ---- 4.000% 42,141.25 42,141.25
02/01/2017 ----- 42,141.25 42,141.25
08/01/2017 ---- 4.100% 42,141.25 42,141.25
02/01/2018 ----- 42,141.25 42,141.25
08/01/2018 --- 260,000.00 4.250% 42,141.25 302,141.25
02/01/2019 ----- 36,616.25 36,616.25
08/01/2019 --- 665,000.00 4.250% 36,616.25 701,616.25
02/01/2020 ----- 22,485.00 22,485.00
08/01/2020 --- 180,000.00 4.400% 22,485.00 202,485.00
02/01/2021 ----- 18,525.00 18,525.00
08/01/2021 --- 185,000.00 4.500% 18,525.00 203,525.00
02/01/2022 ----- 14,362.50 14,362.50
08/01/2022 --- 195,000.00 4.500% 14,362.50 209,362.50
02/01/2023 ----- 9,975.00 9,975.00
08/01/2023 --- 205,000.00 4.750% 9,975.00 214,975.00
02/01/2024 ----- 5,106.25 5,106.25
08/01/2024 --- 215,000.00 4.750% 5,106.25 220,106.25
Total $1,905,000.00 $168,565.00 $2,073,565.00 $1,905,000.00 - $635,552.50 $2,540,552.50
Yield Statistics
Base date for Avg. Life & Avg. Coupon Calculation................................................................................................ 12/18/2013
Average Life.............................................................................................................................................................7.074 Years
Average Coupon...................................................................................................................................................... 4.4784895%
Weighted Average Maturity (Par Basis)................................................................................................................... 7.074 Years
Refunding Bond Information
Refunding Dated Date...............................................................................................................................................12/18/2013
Refunding Delivery Date........................................................................................................................................... 12/18/2013
Series 2004B | SINGLE PURPOSE | 10/ 4/2013 | 1:42 PM
J2, Attachment 2
Council Packet Page Number 208 of 213
J3
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Paul P. Schnell, Chief of Police
DATE: October 7, 2013
SUBJECT: Approval of Resolution Supporting Police Department Policy Development
Introduction
The Maplewood Police Department is requesting City Council approval of a Resolution of
support for the department to develop and implement a response policy addressing law
enforcement officer and high-profile person domestic violence incidents.
Background
Since the 1970’s, a concerted effort has been made to increase awareness and attention to the
issue of domestic violence. Being among the most serious and insidious public safety issues in
America, domestic and family violence will impact as many as one in four women.
The Maplewood Police Department has long regarded effective response to domestic/family
violence a key departmental priority. With the ongoing implementation of a new policy and
procedure manual, the Police Department is redoubling current efforts, including:
• Increased domestic violence response training for police officers.
• Strengthening of our partnership with Tubman Center’s domestic violence
advocacy service.
• Full utilization of the County-wide domestic violence lethality assessment tool.
• Professional leadership through the adoption of an explicit policy regarding
domestic violence by police officers and high-profile persons/public figures.
The establishment of an explicit policy is recommended by the International Association of
Chiefs of Police as a “best practice.” While Maplewood has not had any known issues of
inappropriate or incomplete responses to domestic violence involving a police officer or high-
profile person, the establishment of such a policy is an explicit statement of priority and
community standard. In addition, an “officer-involved/high-profile person” policy provides clear
direction to our police officers and police supervisors who might have the occasion to respond to
such an incident.
The Police Department is requesting that the City Council approve the attached Resolution,
which supports the Maplewood Police Department’s effort to develop and implement policies
pertaining to police officer-perpetrated domestic violence and response protocols for domestic
violence involving public figures and further direct that the Maplewood Police Department
continue all efforts toward implementing effective and efficient strategies to prevent and
intervene in incidents of domestic and family violence.
Council Packet Page Number 209 of 213
J3
Budget Impact
None.
Recommendation
Approve the Resolution in support of Police Department policy development regarding response
to domestic violence incidents involving law enforcement officers and/or high-profile
persons.
Attachments
1. Resolution Supporting Police Department Policy Development
Council Packet Page Number 210 of 213
J3, Attachment 1
CITY OF MAPLEWOOD
RAMSEY COUNTY, MINNESOTA
RESOLUTION
A RESOLUTION OF SUPPORT FOR THE ESTABLISHMENT AND
IMPLEMENTATION OF MAPLEWOOD POLICE DEPARTMENT POLICIES
PERTAINING TO POLICE OFFICER-PERPETRATED DOMESTIC VIOLENCE AND
POLICE RESPONSE TO DOMESTIC VIOLENCE BY PUBLIC FIGURES
WHEREAS, October is national Domestic Violence Awareness Month; and
WHEREAS, law enforcement has played a key role in the overall criminal justice system’s
improvements to effectively respond to domestic violence; and
WHEREAS, the challenge posed by domestic violence to law enforcement agencies becomes
even greater when police officers and other criminal justice system professionals are implicated;
and
WHEREAS, consistency in the response to domestic violence regardless of community status,
profile, or background is a matter of public trust and leadership; and
WHEREAS, the International Association of Chiefs of Police prepared model “best practices”
policies for consideration by local units of government that make an affirmative statement that
domestic violence will not be tolerated;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood,
Minnesota:
1. That we support the Maplewood Police Department’s effort to develop and
implement policies pertaining to police officer-perpetrated domestic violence
and response protocols for domestic violence involving public figures; and
2. Direct that the Maplewood Police Department continue all efforts toward
implementing effective and efficient strategies to prevent and intervene in
incidents of domestic and family violence.
Adopted this 14th day of October 2013,
___________________________________
Will Rossbach, Mayor
Attest:
_________________________________
Karen Guilfoile, City Clerk
Council Packet Page Number 211 of 213
M1
MEMORANDUM
TO: City Council
FROM: Charles Ahl, City Manager
DATE: October 9, 2013
SUBJECT: Council Meeting Calendar Report
Introduction/Background
This item is informational and intended to provide the Council an indication on the current
planning for upcoming agenda items and the Work Session schedule. These are not official
announcement of the meetings, but a snapshot look at the upcoming meetings for the City
Council to plan their calendars. No action is required.
Upcoming Events
1. Election Day – November 5th
Upcoming Agenda Items & Work Session Schedule
1. Administrative Enforcement Process – October 28
2. Roseville Superintendant Presentation – October 28
3. Commission Interviews – October 28
4. Update on Council Goals – October 28
5. Budget Priority and Use of 2.0% Levy - October 28
6. Cancelled Workshop – November 4th
7. November 11 Workshop and Meeting Rescheduled due to Veterans Day – November 14
8. Discussion on Condemnation of Property – November 14th
9. EDA Plan – November 14th
Budget Impact
None
Recommendation
No action required.
Council Packet Page Number 212 of 213
M2
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Karen Guilfoile, Director Citizen Services
DATE: October 9, 2013
SUBJECT: Cancellation of the November 4, 2013 Council Manager Workshop
Summary
Currently, staff does not have any time sensitive matters that would call for the need of a Council
Manager Workshop on Monday, November 4, 2013.
Recommendation
Staff recommends the cancellation of the Council Manager Workshop on November 4, 2013.
Council Packet Page Number 213 of 213