HomeMy WebLinkAbout2013 09-23 City Council Meeting PacketAGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, September 23, 2013
City Hall, Council Chambers
Meeting No. 17-13
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
1. Acknowledgement of Maplewood Residents Serving the Country
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep all
discussions civil as we work through difficult issues tonight. If you are here for a Public
Hearing or to address the City Council, please familiarize yourself with the Policies and
Procedures and Rules of Civility, which are located near the entrance. Before addressing
the council, sign in with the City Clerk. At the podium please state your name and
address clearly for the record. All comments/questions shall be posed to the Mayor and
Council. The Mayor will then direct staff, as appropriate, to answer questions or respond
to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of September 9, 2013 City Council Workshop Minutes
2. Approval of September 9, 2013 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
None
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1. Approval of Claims
2. Approval to Solicit Quotes for a City-Wide Parks Needs Assessment Survey
3. Approval of Resolution of Support for Tubman to Allow the City of Maplewood to Serve as
Fiscal Agent for State Bonding Proposal
4. Approval of Resolution Directing Modification of Existing Construction Contract, Change
Order 4 with Weber, Police Department Expansion Project - Phase 2
5. Approval of Amendment to Joint Powers Agreement for Wireless Network and Support
Services
6. Approval of a Fee Waiver for a Temporary Food Sales Permit Fee for Ramsey County
Sheriff's Foundation
H. PUBLIC HEARINGS
1. Approval of First Reading Amending the Ordinance Regulating Off-Sale Intoxicating Liquor
Licenses - Distance Requirements
I. UNFINISHED BUSINESS
1. Approval of Green Building Ordinance – Second Reading
a. International Code Council Members
2. Approval of Geranium Park Playground Plan
3. Approval of Marshlands Trail Agreements for East Metro Training Facility
a. Hill Murray School
b. Ramsey County
4. Approval of Subsurface Sewage Treatment System – Second Reading
J. NEW BUSINESS
1. Approval for Improvements at 1830 County Road B East - Police Department Expansion
Project Phase 3 - Police Department Portion
a. Approval of Project & Budget
b. Approval of Construction Plans
c. Authorize Receipt of Bids
2. Review of 2014 Charitable Gambling Requests
3. Approval of First Reading Amending the Ordinance Regulating Personal Services- Closing
Hours and Waiving Second Reading
K. AWARD OF BIDS
None
L. VISITOR PRESENTATIONS
M. ADMINISTRATIVE PRESENTATIONS
1. Update on Solar Panel Arrays on City Campus
2. Council Calendar Update
N. COUNCIL PRESENTATIONS
O. ADJOURNMENT
The Maplewood City Council Serves as the Maplewood Area Economic Development Authority
and Will Conduct a Meeting as Such Immediately Following the City Council Meeting.
Sign language interpreters for hearing impaired persons are available for public hearings upon request. The
request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to
make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings
– elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep
emotions in check and use respectful language.
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September 9, 2013
City Council Workshop Minutes
1
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:00 P.M. Monday, September 9, 2013
Council Chambers, City Hall
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to
order at 5:12 p.m. by Mayor Rossbach.
B. ROLL CALL
Will Rossbach, Mayor Present
Robert Cardinal, Councilmember Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
C. APPROVAL OF AGENDA
Councilmember Cave moved to approve the agenda as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
D. UNFINISHED BUSINESS
None
E. NEW BUSINESS
1. Instruction on CPR – Fire Department
Fire Chief Lukin gave brief initial remarks and then introduced Assistant Fire Chief/EMS/Deputy
Emergency Management Director Mike Mondor and Medical Director Pete Tanghe. Assistant
Fire Chief Mondor gave the staff report and answered questions of the council. Medical Director
Tanghe and Assistant Fire Chief Mondor instructed the council on how to perform CPR.
2. Commission Interview
a. Heritage Preservation Commission
The following individual was interviewed for appointment to the Heritage Preservation
Commission; Frank Gilbertson.
3. 2014 Budget: Discussion of Capital Options for Levy
City Manager Ahl gave the staff report and answered questions of the council. Police Chief
Schnell and Fire Chief Lukin were present and answered additional questions of the council.
Finance Director Bauman gave additional information to the council on the Debt Levy.
F. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 6:51 p.m.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, September 9, 2013
Council Chambers, City Hall
Meeting No. 16-13
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to
order at 7:01 p.m. by Mayor Rossbach.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Will Rossbach, Mayor Present
Robert Cardinal, Councilmember Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
N1 Highway 36 Opening
N2 Ramsey/Washington County Cable Franchise Committee Meeting
N3 Clear Channel Billboard
N4 Bruentrup Farm Barn Dance
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of August 26, 2013 City Council Meeting Minutes
Councilmember Cave moved to approve the August 26, 2013 City Council Meeting Minutes as
submitted.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Distinguished Budget Award to Finance Staff
Mayor Rossbach presented the Distinguished Budget Award from the Government Finance
Officers Association to the Finance Department Staff. This award is the highest form of
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recognition in governmental budgeting and represents a significant achievement by the City of
Maplewood Finance Department.
2. MnDOT I-35E MnPASS Update
Public Works Director/City Engineer Thompson introduced Ginny Reed from MnDOT. Ginny
Reed addressed the council and gave the report and answered questions of the council.
3. Review of Commission & Board Reappointment Assessments
a. Resolution for Reappointment
City Manager Ahl gave the staff report.
Councilmember Cardinal moved to approve the Commission and Board Assessments and
Reappointment Resolution.
RESOLUTION 13-9-967
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to
serve on the following commissions:
Heritage Preservation Commission:
Richard Currie, term expires 4/30/2016
Environmental & Natural Resources Commission
Ginny Yingling, term expires 9/30/2016
Ann Palzer, term expires 9/30/2016
Housing & Economic Development Commission
Jennifer Lewis, term expires 9/30/2016
Joy Tkachuck, term expires 9/30/2016
Mark Jenkins, term expires 9/30/2016
Police Civil Service Commission
Debra Birkholz, term expires 12/31/2016
Planning Commission
Tushar Desai, term expires 12/31/2016
Bill Kempe, term expires 12/31/2016
Seconded by Councilmember Koppen Ayes – All
The motion passed.
4. Appointment to Heritage Preservation Commission
a. Resolution for Appointment
City Manager Ahl gave the staff report.
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Councilmember Cave moved to approve the Resolution for Appointment to the Heritage
Preservation Commission.
RESOLTION 13-9-968
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby appoints the following individuals, who have interviewed with the Maplewood City
Council, to serve on the following commissions:
Heritage Preservation Commission
Frank Gilbertson, term expires 4/30/2016
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
G. CONSENT AGENDA
Councilmember Juenemann requested agenda item G9 be highlighted.
Councilmember Juenemann moved to approve agenda items G1-G9.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE
$ 628,439.45 Checks # 90545 thru # 90590
dated 08/16/13 thru 08/27/13
$ 413,288.98 Disbursements via debits to checking account
dated 08/19/13 thru 08/23/13
$ 1,551,826.11 Checks # 90591 thru # 90636
dated 09/03/13
$ 260,148.07 Disbursements via debits to checking account
dated 08/26/13 thru 08/30/13
$ 2,853,702.61 Total Accounts Payable
PAYROLL
$ 527,831.26 Payroll Checks and Direct Deposits dated 08/30/13
$ 939.44 Payroll Deduction check # 9989512 thru # 9989519 dated 08/30/13
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$ 528,770.70 Total Payroll
$ 3,382,473.31 GRAND TOTAL
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of Conditional Use Permit Review – The Shores at Lake Phalen, 1870
East Shore Drive
Councilmember Juenemann moved to extend the approval of the conditional use permit for The
Shores at Lake Phalen and review again in one year.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Approval of Conditional Use Permit Review – Maplewood Toyota, 2873 Maplewood
Drive
Councilmember Juenemann moved to extend the approval of the conditional use permit for
Maplewood Toyota and review again in one year.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
4. Approval for Police Department to Purchase One License Plate Reader
Councilmember Juenemann moved to approve the purchase of one license plate ready at a
cost of $14,340 and authorize the Finance Director to make the necessary budget adjustments.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
5. Approval of School Resource Officer Contract With School District 622
Councilmember Juenemann moved to approve the Contract between the City of Maplewood
and North St. Paul-Maplewood-Oakdale School District 622 for School Resource Officer
Services and authorize the Finance Director to make the necessary budget adjustments.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
6. Approval of a Resolution for a Temporary Lawful Gambling Permit for the Good
Samaritan Society-Maplewood
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Councilmember Juenemann moved to approve the Resolution for a Temporary Lawful
Gambling Permit for the Good Samaritan Society-Maplewood, 550 East Roselawn Avenue.
RESOLUTION 13-9-971
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
temporary premise permit for lawful gambling is approved for the Good Samaritan Society –
Maplewood, 550 Roselawn Avenue in Maplewood.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
7. Approval of Installation of Fiber Optics on the City Hall Campus
Councilmember Juenemann moved to approve the installation of fiber optics on the City Hall
Campus with the cost not to exceed $29,500.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
8. Approval of Resolution Directing Modification of Existing Construction Contract,
Change Order 3 with Weber, Police Department Expansion Project - Phase 2
Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing
Construction Contract, Change No. 3 for the Police Department Expansion Project – Phase 2, in
the amount of $2,708.78
RESOLUTION 13-9-969
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
POLICE DEPARTMENT EXPANSION PROJECT - PHASE 2, CHANGE ORDER NO. 3
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Police Department Expansion Project – Phase 2, and has let a construction contract pursuant to
Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Police Department Expansion Project – Phase 2, Change Order No. 3.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The Mayor is hereby authorized and directed to modify the existing contract by executing
said Change Order No. 1 which is an increase of $2,708.78.
The revised contract amount is $373,885.63.
Adopted by the Maplewood City Council on this 9th day of September 2013.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
9. Approval of Joint Powers Agreement Renewal With Minnesota Crimes Against
Children Task Force (MICAC)
a. Approval of Resolution for Minnesota Crimes Against Children Task Force
(MICAC)
Police Chief Schnell gave the staff report.
Councilmember Juenemann moved to approve the Resolution for the MICAC Joint Powers
Agreement with the Minnesota Bureau of Criminal Apprehension.
RESOLUTION 13-9-972
RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENT
WITH THE CITY OF MAPLEWOOD ON BEHALF OF ITS POLICE DEPARTMENT
WHEREAS, the City of Maplewood, on behalf of its Police Department, desires to enter
into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety,
Bureau of Criminal Apprehension, to participate in the Minnesota Internet Crimes Against
Children Task Force;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood,
Minnesota, as follows:
1. That the State of Minnesota Joint Powers Agreement, by and between the State of
Minnesota, acting through its Department of Public Safety, Bureau of Criminal
Apprehension, and the City of Maplewood, on behalf of its Police Department, is
hereby approved.
2. That Police Chief Paul Schnell, or his successor, is designated the Legal
Authority/Authorized Representative for the Maplewood Police Department. The
Legal Authority/Authorized Representative is also authorized to sign any subsequent
Amendments or Agreements that may be required by the State of Minnesota to
maintain participation in this Joint Powers Agreement.
3. That Will Rossbach, the Mayor for the City of Maplewood, and Karen Guilfoile, the
City Clerk, are authorized to sign the State of Minnesota Joint Powers Agreement.
Adopted this 9th day of September 2013 by the City Council of Maplewood, Minnesota.
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Seconded by Councilmember Koppen Ayes – All
The motion passed.
H. PUBLIC HEARING
1. Approval of Warehousing in Business Commercial Districts by Conditional Use
Permit Ordinance– First Reading
City Planner Martin gave the staff report and answered questions of the council. Christopher
Bohlman, President of Southern U-Haul in Minnesota was present and addressed the council to
give additional information and answered questions of the council. William Piette, President of
U-Haul in Northern Minnesota addressed the council and answered additional questions of the
council.
Mayor Rossbach opened the public hearing. No one spoke.
Mayor Rossbach closed the public hearing.
No action was taken by the council.
2. Approval of Green Building Ordinance – First Reading
Assistant Building Official Carver gave the staff report and answered questions of the council.
Mayor Rossbach opened the public hearing. No one spoke.
Mayor Rossbach closed the public hearing.
Councilmember Juenemann moved to approve the first reading of the proposed green building
program ordinance.
Seconded by Councilmember Cardinal Ayes – All
The motion passed.
3. Approval of Subsurface Sewage Treatment System Ordinance – First Reading
Environmental Planner Finwall gave the staff report. Brian Malm from Bolton and Menk, Inc.
addressed the council to give additional information and answered questions of the council.
Public Works Director/City Engineer Thompson answered additional questions of the council.
Mayor Rossbach opened the public hearing. No one spoke.
Mayor Rossbach closed the public hearing.
Councilmember Juenemann moved to approve the first reading of the Subsurface Sewage
Treatment System Ordinance.
Seconded by Councilmember Koppen Ayes – All
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The motion passed.
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Approval of the Maplewood Residential Recycling Contract
Environmental Planner Finwall gave the staff report and answered questions of the council.
Councilmember Cave moved to approve the Maplewood Residential Recycling Contract. The
Contract extends recycling services by Tennis Sanitation, LLC, for two more years (2014 and
2015) beginning January 1, 2014. Recyclables will continue to be collected curbside in the
City’s existing recycling bins, with language which will allow the City to convert to recycling carts
(either contractor-supplied or City-supplied) at any time during the term of the contract.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of a Resolution for a Conditional Use Permit Revision and Design
Review for a Tennis Court Addition, Hill Murray School, 2625 Larpenteur Avenue
a. Planning Commission Report
b. Community Design Review Board Report
c. Approval of a Resolution for a Conditional Use Permit Revision
d. Approval of Design Review
City Planner Martin gave the staff report. Community Design Review Board Commissioner
Shankar gave the CDRB report and answered questions of the council.
Councilmember Koppen moved to:
A. Adopt the attached resolution. This resolution approves revisions for the conditional use
permit for Hill Murray School and tennis facilities at 2625 Larpenteur Avenue East. The city
bases this approval on the findings required by ordinance. Approval is based on the
findings required by the code and subject to the following conditions (deletions are crossed
out and additions are underlined):
1. All construction shall follow the plans date-stamped July 29, 2013 as noted below:
a. For the athletic fields, follow the plans date-stamped March 6, 1998.
b. For the school and parking lot addition, follow the plans date-stamped May 19, 1999.
c. For the chapel addition, follow the plans date-stamped October 1, 2001.
d. For the field house, follow the plans dated June 28, 2006. These plans shall meet all
the conditions and changes required by the city engineering department.
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The interim director of community development may approve minor changes.
2. The proposed construction for the tennis court complex field house addition must be
substantially started within one year of council approval or the permit revision shall end.
The council may extend this deadline for one year.
3. The city council shall review this permit annually to monitor the traffic and parking
situations related to the use of the athletic fields.
4. Any new lights shall be installed to meet the city code. This requires that they be
screened or aimed so they do not cause any light-glare problems on streets or
residential properties.
5. Post and maintain signs on the edge of the wetland-protection buffer prohibiting any
building, mowing, cutting, filling or dumping within the buffer. Wetland buffer signs in the
mowed area shall be placed at the edge of the lawn.
6. That portion of the proposed walking/running path that is within 50 feet of the wetland
shall be built with a pervious material.
7. Ensure that all bleachers and dugouts are at least 30 feet from the Sterling Street and
Larpenteur Avenue right-of-ways.
8. The city may require the applicant to plant 30 native species of trees for screening
between the playing fields and the homes on Knoll Circle, as may be determined at a
future hearing on the conditional use permit.
9. The school shall prepare for city approval a turf management plan for the athletic fields.
This plan shall include the mowing, watering and fertilizing practices that the school will
follow in the care of their athletic fields and grounds. The school shall prepare and
follow the plan so the practices will minimize the impact of the storm water run off on the
nearby wetlands.
10. Submit a grading and drainage plan for watershed district approval to provide
sedimentation control at the storm water discharge point before it dumps into the south
wetland area.
B. Approve the project plans date-stamped July 29, 2013, (site plan, landscape plan, grading
and drainage plans and elevations) for the tennis court complex addition at Hill Murray
School at 2625 Larpenteur Avenue. The city bases this approval on the findings required by
the code. The developer or contractor shall do the following:
1. Repeat this review in two years if the city has not issued a building permit for this project.
2. Complete the following before the city issues a building permit:
a. Have the city engineer approve final construction and engineering plans. These
plans shall include: grading, utility, drainage, erosion control, tree and sidewalk
plans. The plans shall meet all the conditions and changes noted in Jon Jarosch’s
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memo dated August 1, 2013 and in Ginny Gaynor’s memo dated August 6, 2013.
b. Provide the city with a letter of credit or cash escrow for all required exterior
improvements. The amount shall be 150 percent of the cost of the work.
3. Complete the following before occupying the addition:
a. Replace property irons that are removed because of this construction.
b. Restore and sod damaged turf areas.
c. Complete all landscaping for the addition.
d. Install and maintain all required trees and landscaping (including the plantings
around the pond) and an in-ground sprinkler system for all landscaped areas (code
requirement).
4. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety or
welfare.
b. The above-required letter of credit or cash escrow is held by the city for all required
exterior improvements. The owner or contractor shall complete any unfinished
landscaping by June 1 of the next year if the building is occupied in the fall or winter,
or within six weeks of occupancy if the building is occupied in the spring or summer.
5. All work shall follow the approved plans. The director of community development may
approve minor changes.
RESOLUTION 13-9-970
CONDITIONAL USE PERMIT REVISION RESOLUTION
WHEREAS, Hill-Murray School requested that the city revise their existing conditional
use permit for a school and athletic facilities.
WHEREAS, this permit applies to the property at 2625 Larpenteur Avenue East. The
legal description is:
Part of the S ½ of the SE ¼ of S 13, T 29N, R22W, Ramsey County, MN (PIN 13-29-22-43-
0002)
WHEREAS, the history of this conditional use permit revision is as follows:
1. On August 20, 2013 the planning commission held a public hearing. The city staff
published a notice in the paper and sent notices to the surrounding property owners.
The planning commission gave persons at the hearing a chance to speak and
present written statements. The commission also considered reports and
recommendations of the city staff. The planning commission recommended that the
city council approve the conditional use permit.
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2. On September 9, 2013, the city council discussed the proposed conditional use
permit revision. They considered reports and recommendations from the planning
commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-
described conditional use permit revision, because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the City's Comprehensive Plan and this Code.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools
and parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and
scenic features into the development design.
9. The use would cause no more than minimal adverse environmental effects.
Approval is based on the findings required by the code and subject to the following
conditions (deletions are crossed out and additions are underlined):
1. All construction shall follow the plans date-stamped July 29, 2013 as noted below:
a. For the athletic fields, follow the plans date-stamped March 6, 1998.
b. For the school and parking lot addition, follow the plans date-stamped May 19,
1999.
e. For the chapel addition, follow the plans date-stamped October 1, 2001.
f. For the field house, follow the plans dated June 28, 2006. These plans shall meet
all the conditions and changes required by the city engineering department.
The interim director of community development may approve minor changes.
2. The proposed construction for the tennis court complex field house addition must be
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substantially started within one year of council approval or the permit revision shall
end. The council may extend this deadline for one year.
3. The city council shall review this permit annually to monitor the traffic and parking
situations related to the use of the athletic fields.
4. Any new lights shall be installed to meet the city code. This requires that they be
screened or aimed so they do not cause any light-glare problems on streets or
residential properties.
5. Post and maintain signs on the edge of the wetland-protection buffer prohibiting any
building, mowing, cutting, filling or dumping within the buffer. Wetland buffer signs in
the mowed area shall be placed at the edge of the lawn.
6. That portion of the proposed walking/running path that is within 50 feet of the wetland
shall be built with a pervious material.
7. Ensure that all bleachers and dugouts are at least 30 feet from the Sterling Street
and Larpenteur Avenue right-of-ways.
8. The city may require the applicant to plant 30 native species of trees for screening
between the playing fields and the homes on Knoll Circle, as may be determined at a
future hearing on the conditional use permit.
9. The school shall prepare for city approval a turf management plan for the athletic
fields. This plan shall include the mowing, watering and fertilizing practices that the
school will follow in the care of their athletic fields and grounds. The school shall
prepare and follow the plan so the practices will minimize the impact of the storm
water run off on the nearby wetlands.
10. Submit a grading and drainage plan for watershed district approval to provide
sedimentation control at the storm water discharge point before it dumps into the
south wetland area.
The Maplewood City Council approved this resolution on September 9, 2013.
Seconded by Mayor Rossbach Ayes – All
The motion passed.
3. Approval of Design Review and a Parking Waiver for a Research Building, 3M
Company, McKnight Road and Conway Avenue
a. Community Design Review Board Report
b. Approval of Design Review
c. Approval of Parking Waiver
City Planner Martin gave the staff report and answered questions of the council. Community
Design Review Board Commissioner Shankar gave the CDRB report and answered questions
of the council. Roger Spinner, Project Engineer for 3M addressed the council to give additional
information and answered questions of the council.
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Councilmember Cave moved to:
A. Approve the plans date-stamped August 12, 2013, for the proposed 3M Company Research
Building. Approval is based on the findings for approval required by ordinance and subject
to the developer doing the following:
1. Repeat this review in two years if the applicant has not obtained a building permit by that
time. After two years this review must be repeated.
2. Comply with the requirements in the Engineering Plan Review by Michael Thompson,
the Environmental Plan Review by Shann Finwall and those of the Assistant Fire Chief,
Building Official and Lieutenant Doblar.
3. Submit a revised landscape plan for staff approval for additional landscaping along
Conway Avenue and McKnight Road.
4. Before obtaining a building permit, the applicant shall provide an irrevocable letter of
credit in the amount of 150 percent of the cost of completing landscaping and other site
improvements. This irrevocable letter of credit shall include the following provisions:
• The letter of credit must clearly indicate that it is an irrevocable letter of credit in the
name of the City of Maplewood, payable on demand, to assure compliance with the
terms of the developer’s agreement.
• The letter of credit must allow for partial withdrawals as needed to guarantee partial
project payments covered under the terms of the letter of credit.
• The letter of credit shall be for a one-year duration and must have a condition
indicating automatic renewal, with notification to the city a minimum of 60 days prior
to its expiration.
5. All landscaped areas shall have a lawn-irrigation system installed, except for those areas
proposed to be left natural. The applicant must, however, make sure to use hoses and
sprinklers until turf, plant and tree growth is established.
6. If outdoor trash storage is used in the future, the applicant shall provide a screening
enclosure that is compatible in design with the building.
7. Any proposed signs shall comply with the comprehensive sign plan and shall be
submitted for approval by the community design review board.
8. The applicant must submit a summary of how the site is meeting the city’s volume
reduction requirements in order to qualify for the 11 percent impervious surface area
bonus. The bonus shall be approved by the city engineer based on the installation and
maintenance of manmade facilities for reducing stormwater flow or the treatment of
runoff for non-point-source water pollutants.
9. The applicant must submit the following information in order to determine if the site
meets the city’s tree preservation ordinance:
a. Tree inventory which includes all significant trees located on the site (not just the
Council Packet Page Number 14 of 191
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September 9, 2013
City Council Meeting Minutes 14
developed area) and the size and number of significant trees removed with the
development.
b. Planting schedule which shows the tree species, tree size, and number of each
species being replaced on the site.
10. All work shall follow the approved plans. Staff may approve minor changes.
11. Submit for staff approval, the color chosen for glass wall and a site plan indicating any
visitor parking, if provided.
B. Approve a parking waiver to allow for 580 surface parking spaces. The parking spaces shall
be at least 9.5 feet in width. This is a parking reduction of 1,420 parking spaces (2,000
parking spaces are required per city code).
Seconded by Councilmember Koppen Ayes – All
The motion passed.
4. Preliminary Approval of Proposed Tax Levy Payable in 2014 and Setting Budget
Public Hearing Date
Finance Director Bauman presented the staff report and answered questions of the council.
Councilmember Cardinal moved to approve a resolution setting the maximum City tax levy
payable for 2014 at 0.0% ($18,439,130) and setting the date for the Public Hearing on the 2014
Levy and Budget for Monday, December 9, 2013 at 7:00 p.m. as part of the Regular City
Council Meeting. This levy combined with the proposed EDA levy of $89,270 will result in a total
levy of $18,528,400 which is a zero increase over 2013.
The motion failed for lack of a second.
Mayor Rossbach moved to approve the resolution setting the maximum City tax levy payable for
2014 at $18,809,700 (2%) and setting the date for the Public Hearing on the 2014 Levy and
Budget for Monday, December 9, 2013 at 7:00 p.m. as part of the Regular City Council Meeting.
This levy combined with the proposed EDA levy of $89,270 will result in a total levy of
$18,898,970 which is a 2% increase over 2013.
RESOLUTION 13-9-965
RESOLUTION PROVIDING PRELIMINARY APPROVAL OF A PROPOSED TAX
LEVY PAYABLE IN 2014
AND
SETTING BUDGET PUBLIC HEARING DATE
WHEREAS, State law requires that the City Council give preliminary approval of a
proposed tax levy for 2013 payable in 2014 by September 15, 2013 and
WHEREAS, the City Council has reviewed preliminary information on the Proposed
2014 Budget and has determined the amount of the proposed tax levy payable in 2014 which is
the maximum amount that will be levied.
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September 9, 2013
City Council Meeting Minutes 15
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA THAT:
1. The proposed tax levy for 2013 payable in 2014 in the amount of $18,809,700 is hereby
given preliminary approval and shall be certified to the Ramsey County Auditor.
2. The date for consideration of the final levy and consideration of the 2014 Budget shall be set
as Monday, December 9, 2013 at 7:00 pm in the Maplewood City Council Chambers.
Seconded by Councilmember Juenemann Ayes – Mayor Rossbach, Councilmember
Juenemann, Cave, Koppen
Nays – Councilmember Cardinal
The motion passed.
K. AWARD OF BIDS
None
L. VISITOR PRESENTATION
1. Mark Bradley, Maplewood Resident
2. Bob Zick, North St. Paul Resident
M. ADMINISTRATIVE PRESENTATIONS
1. Council Calendar Update
City Manager Ahl gave an update to the City Council calendar.
2. Notification of the First Annual Fall Clean Up Campaign
Assistant City Manager/Community Development Director Coleman gave the staff report.
3. City Council Meetings
a. Council Manager Workshop – Cancellation of the October 7, 2013 Meeting
b. City Council Meeting – Change of Meeting Date Due to Veteran’s Day Holiday
Citizen Services Director/City Clerk Guilfoile gave the staff report.
Councilmember Juenemann moved to cancel the October 7, 2014 City Council Manager-
Workshop and reschedule the Monday, November 11, 2014 City Council Meeting to Thursday,
November 14, 2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
N. COUNCIL PRESENTATIONS
1. Highway 36 Opening
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September 9, 2013
City Council Meeting Minutes 16
Councilmember Juenemann extended her thank s to everyone that was involved with the
planning and construction of the Highway 36 and English Street project.
2. Ramsey/Washington County Cable Franchise Committee Meeting
Councilmember Cardinal gave a report on the franchise committee meeting.
3. Clear Channel Billboard
Councilmember Cardinal requested a letter be sent to North St. Paul School explaining the city’s
policy and procedures for the use of the Clear Channel billboards and the dynamic display sign
at the Maplewood Community Center.
4. Bruentrup Farm Barn Dance
Councilmember Cardinal informed residents that the Bruentrup Farm Barn Dance will be held
on Saturday, September 28, 2014 from 6:00 p.m. to 10:00 p.m. There is an admission fee of
$7.00 for adults and $5.00 for children.
O. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 9:28 p.m.
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THIS PAGE IS INTENTIONALLY LEFT BLANK
Council Packet Page Number 18 of 191
S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\09-23-2013\Council Reports\Excel and Word Files\G1 AprClms - 9-6 and 9-13.xlsx
TO:Chuck Ahl, City Manager
FROM:Gayle Bauman, Finance Director
DATE:
SUBJECT:Approval of Claims
262,978.99$ Checks # 90637 thru # 90690
dated 08/30/13 thru 09/15/13
546,707.43$ Disbursements via debits to checking account
dated 09/03/13 thru 09/06/13
1,412,415.39$ Checks # 90693 thru # 90724
dated 09/17/13
239,139.85$ Disbursements via debits to checking account
dated 09/09/13 thru 09/13/13
2,461,241.66$ Total Accounts Payable
520,145.94$ Payroll Checks and Direct Deposits dated 09/13/13
973.50$ Payroll Deduction check # 9989540 thru # 9989542
dated 09/13/13
521,119.44$ Total Payroll
2,982,361.10$ GRAND TOTAL
as
attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on
the attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
MEMORANDUM
September 23, 2013
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and
authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
G1
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Check Description Amount
90637 02464 FUNDS FOR ATMS 10,000.00
90638 00216 2013A BOND ISSUE COSTS 16,543.00
90639 04572 ROOF REPAIR & MAINT AT MCC 1,567.00
90640 00585 NET BILLABLE TICKETS - AUG 839.55
90641 00687 REMOVAL & TRIMMING STORM DAMAGE 1,712.63
00687 TREE REMOVAL VISTA HILLS PARK 1,435.50
00687 TREE REMOVAL STORM DAMAGE 1,269.00
00687 TREE REMOVAL STORM DAMAGE 1,250.00
90642 02728 PROF SRVS THRU 7/31 17,884.88
02728 PROJ 08-13 PROF SRVS THRU 07/31 1,686.72
90643 02696 INSTALL LED FIXTURES POOL AREA 5,452.50
90644 04265 ZUMBA INSTRUCTION TUE EVE AUG 136.50
90645 01409 PROJ 09-09 CONSULTANT FEES 19,965.38
01409 PROJ 11-19 CONSULTANT FEES 2,795.67
01409 PROJ 09-08 CONSULTANT FEES 2,764.59
90646 03178 SCIENCE CLASSES FOR DAY CAMP 230.00
90647 01574 PROJ 10-14 STREET PATCH SEWER REPAIR 2,127.50
01574 BITUMINOUS PURCHASES~1,574.24
90648 01190 ELECTRIC UTILITY 15,615.77
01190 ELECTRIC & GAS UTILITY 3,729.48
01190 ELECTRIC UTILITY 148.18
01190 ELECTRIC UTILITY 51.94
90649 01798 CONTRACT GASOLINE - AUG 17,692.43
90650 02464 FUNDS FOR ATMS 10,000.00
90651 05026 TENNIS INSTRUCTION 731.50
90652 00064 SECURITY OFFICER FOR MCC AUG 31 175.00
90653 00163 TIRES FOR L1 5,808.28
90654 04549 ZUMBA INSTRUCTION SAT MORN AUG 111.50
90655 02149 MARKETING & ADVERTISING - AUGUST 4,000.00
90656 04911 CHAIR SASHES FOR MCC AUG 31 317.42
90657 00412 TRAINING MATERIALS 89.71
90658 03631 2014 FORD EXPLORER 29,857.00
90659 03243 GRIND & HAUL TREE DAMAGE 500.00
90660 05218 HR CONSULTING 2,268.00
90661 04930 REGISTRATION FEES 60.00
90662 03339 PRIDE OF MAPLEWOOD 3 RECIPIENTS 93.00
90663 03597 REIMB FOR MILEAGE 7/11 - 8/28 13.84
90664 05030 EQUIP LEASE - MCC - PMT#14 4,344.07
90665 05156 ESCROW RELEASE 341 SOPHIA 1,500.00
05156 ESCROW RELEASE 343 SOPHIA 1,500.00
90666 00827 CLAIM DEDUCTIBLE C0017967 17,037.46
90667 00857 2013-2014 MEMBERSHIP DUES 22,742.00
90668 04584 WEB BASED POLICY MANUAL MAINT/UPDATE 3,550.00
90669 00891 MEMBERSHIP DUES WILL ROSSBACH 30.00
90670 05263 2013 REVISION TO HANDBOOK PRINTOUT 16.24
90671 00982 FOAM CONCENTRATE 161.92
90672 05262 2013-2014 MEMBERSHIP DUES 3,258.00
90673 02300 SYSTEMS FURNITURE KEYS 36.37
90674 00001 REFUND M ELSEN TRANS MEDIC 262.86
90675 00001 REFUND G ANDERSON MEMBERSHIP 239.96
90676 00001 REFUND B LINDA TRANS MEDIC 128.12
90677 00001 REFUND J HUGHES TRANS MEDIC 89.07
90678 00001 REFUND OLSON HP BENEFIT 40.00
09/10/2013 HUGO'S TREE CARE INC
09/10/2013 BRIGGS & MORGAN, P.A.
09/10/2013 ETTEL & FRANZ
09/10/2013 GOPHER STATE ONE-CALL
Check Register
City of Maplewood
09/06/2013
Date Vendor
08/30/2013 US BANK
09/10/2013 HUGO'S TREE CARE INC
09/10/2013 KIMLEY-HORN & ASSOCIATES INC
09/10/2013 KIMLEY-HORN & ASSOCIATES INC
09/10/2013 HUGO'S TREE CARE INC
09/10/2013 HUGO'S TREE CARE INC
09/10/2013 S E H
09/10/2013 S E H
09/10/2013 SCIENCE EXPLORERS, INC.
09/10/2013 MUSKA ELECTRIC CO
09/10/2013 MARIA PIRELA
09/10/2013 S E H
09/10/2013 XCEL ENERGY
09/10/2013 XCEL ENERGY
09/10/2013 XCEL ENERGY
09/10/2013 T A SCHIFSKY & SONS, INC
09/10/2013 T A SCHIFSKY & SONS, INC
09/10/2013 XCEL ENERGY
09/10/2013 MARK ALDRIDGE
09/10/2013 BAUER BUILT
09/10/2013 JAN ALICE CAMPBELL
09/10/2013 YOCUM OIL CO.
09/06/2013 US BANK
09/10/2013 ADVANTAGE SPORTS LLC
09/10/2013 ELK RIVER FORD
09/10/2013 ENVIRONMENTAL WOOD SUPPLY LLC
09/10/2013 EVERETT & VANDERWIEL, P.L.L.P.
09/10/2013 HEIDI CAREY
09/10/2013 DECKCI DECOR
09/10/2013 DONALD SALVERDA & ASSOCIATES
09/10/2013 KANSAS STATE BANK OF MANHATTAN
09/10/2013 KETTLER CONSTRUCTION INC.
09/10/2013 KETTLER CONSTRUCTION INC.
09/10/2013 GPRS
09/10/2013 GRAFFIC TRAFFIC LLC
09/10/2013 MARY JO HOFMEISTER
09/10/2013 ONE TIME VENDOR
09/10/2013 ONE TIME VENDOR
09/10/2013 ONE TIME VENDOR
09/10/2013 ONE TIME VENDOR
09/10/2013 L M C I T
09/10/2013 LEAGUE OF MINNESOTA CITIES
09/10/2013 LEXIPOL LLC
09/10/2013 NATIONAL LEAGUE OF CITIES
09/10/2013 OAKDALE LOCKSMITHS
09/10/2013 M A M A
09/10/2013 MARIPOSA PUBLISHING
09/10/2013 METRO FIRE INC
09/10/2013 ONE TIME VENDOR
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90679 00001 REFUND THOMPSON HP BENEFIT 40.00
90680 00001 REFUND K SINGH BCBS BENEFIT 28.93
90681 01345 CHARGES FOR MISC COPIES 4.00
90682 03446 DEER REMOVAL - AUG 115.00
90683 00006 REFUND D ALLEN MEMBERSHIP 60.70
90684 00198 WATER UTILITY 5,568.68
90685 01550 ELECTRICAL INSPECTIONS - AUG 4,808.20
90686 03598 REIMB FOR UNIFORM ALLOW 62.38
90687 04081 REIMB FOR MEALS & TAXI 8/24-8/28 124.20
90688 04104 FINAL PAYOUT VAV INSTALL AHU#2 4,392.00
90689 00529 LTD PLAN 4043120-2 - SEPT 3,205.69
00529 STD PLAN 4043120-1 - SEPT 2,510.43
90690 03738 ATTORNEY SRVS FEES/RENT - OCT 6,625.00
09/10/2013 ONE TIME VENDOR
09/10/2013 ONE TIME VENDOR
09/10/2013 RAMSEY COUNTY
09/10/2013 RICK JOHNSON DEER & BEAVER INC
09/10/2013 SILVER SNEAKERS
09/10/2013 ST PAUL REGIONAL WATER SRVS
09/10/2013 SUMMIT INSPECTIONS
09/10/2013 PAUL THEISEN
09/10/2013 MICHAEL THOMPSON
09/10/2013 TRANE U.S. INC.
09/10/2013 UNION SECURITY INSURANCE CO
09/10/2013 UNION SECURITY INSURANCE CO
09/15/2013 CHARLES E. BETHEL
262,978.99
54 Checks in this report.
G1
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13.xlsx
Settlement
Date Payee Description Amount
9/3/2013 MN State Treasurer Drivers License/Deputy Registrar 128,153.84
9/3/2013 Pitney Bowes Postage 2,985.00
9/3/2013 US Bank Merchant Services Credit Card Billing fee 1,408.85
9/3/2013 U.S. Treasurer Federal Payroll Tax 107,524.30
9/3/2013 P.E.R.A.P.E.R.A.89,946.79
9/3/2013 MidAmerica - ING HRA Flex plan 25,612.26
9/3/2013 Labor Unions Union Dues 5,543.75
9/4/2013 MN State Treasurer Drivers License/Deputy Registrar 55,320.16
9/4/2013 MN State Treasurer State Payroll Tax 22,178.15
9/5/2013 MN State Treasurer Drivers License/Deputy Registrar 71,723.33
9/6/2013 MN State Treasurer Drivers License/Deputy Registrar 34,440.85
9/6/2013 Optum Health DCRP & Flex plan payments 1,870.15
546,707.43
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1
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Check Description Amount
90693 00111 PATROL HOURS 8/25 - 9/7 1,400.00
90694 04508 FALL SOFTBALL UMPIRES - AUG 2,173.00
90695 05114 PROF SRVS 6/22 - 8/2 579.00
90696 05028 CITY HALL SOLAR SYSTEM LEASE-SEPT 397.00
05028 MCC SOLAR SYSTEM LEASE - SEPT 369.00
90697 01973 CAR WASHES - AUG 72.00
90698 00526 PROJ 09-08 HWY 36/ENGLISH PMT#10 1,302,851.05
90699 02728 PROJ 09-08 PROF SRVS THRU 07/31 14,487.53
02728 PROJ 11-14 PROF SRVS THRU 07/31 7,639.14
02728 PROF SRVS THRU 7/31 1,397.87
90700 00393 MONTHLY SURTAX - AUG 17627123035 4,983.70
90701 01337 911 DISPATCH SERVICES - AUG 28,851.06
01337 FLEET SUPPORT FEE - AUG 458.64
01337 FLEET SUPPORT FEES - AUG 414.96
90702 01574 BITUMINOUS PURCHASES~2,170.70
01574 BITUMINOUS PURCHASES~1,413.55
90703 04192 EMS BILLING - AUG 3,742.20
90704 03828 GROOMER EQUIP FOR BALL FIELD MAINT 2,965.78
90705 00025 POLICE K9 KENNEL FENCING 1,050.00
90706 04471 MCC DEC 14 ALISON SCOTT CONCERT 200.00
90707 03619 PROJ 12-09 SEWER TELEVISING/REPAIR 190.00
03619 PROJ 12-09 SEWER TELEVISING/REPAIR 190.00
90708 05207 APPLICANT BACKGROUND CHECKS 60.00
90709 00472 CONSULTING FEES 8/26 - 9/6 1,062.50
90710 00003 ESCROW REFUND VON CO 775 CENTURY 3,000.00
90711 04846 MEDICAL SUPPLIES 603.78
90712 02263 BOARDING & DESTRUCTION FEES - AUG 1,161.38
90713 00001 REFUND K BROWN AMB 082977 1,366.00
90714 00001 REFUND B KING AMB 01010324 767.90
90715 00001 REFUND A CARLSON LINE DANCE 33.00
90716 00001 REFUND B BORGESON HP BENEFIT 20.00
90717 00006 REFUND R WEST - MEMBERSHIP 330.39
90718 05265 DISPOSAL OF SCREENINGS - LANDFILL 2,422.83
05265 DISPOSAL OF TREATED TIMBERS 40.90
90719 00198 KENNARD IRRIGATION 74.20
90720 01836 PROJ 09-08 WATER MAIN 1205 GERVAIS 453.05
90721 05264 SPEED TABLE FOR RADATZ AVE 9,992.81
90722 01649 BACKPACK BLOWERS & CHAINSAWS 1,736.72
90723 02464 FUNDS FOR ATMS 10,000.00
90724 02464 PAYING AGENT FEES 431.25
02464 PAYING AGENT FEES 431.25
02464 PAYING AGENT FEES 431.25
1,412,415.39
32 Checks in this report.
09/17/2013 BETWEEN THE LINES
09/17/2013 BOLTON & MENK, INC.
09/17/2013 ENERGY ALTERNATIVES SOLAR, LLC
09/17/2013 KIMLEY-HORN & ASSOCIATES INC
09/17/2013 RAMSEY COUNTY-PROP REC & REV
09/17/2013 T A SCHIFSKY & SONS, INC
09/17/2013
Check Register
City of Maplewood
09/13/2013
Date Vendor
09/17/2013 ANIMAL CONTROL SERVICES
09/17/2013 KIMLEY-HORN & ASSOCIATES INC
09/17/2013 KIMLEY-HORN & ASSOCIATES INC
09/17/2013 ENERGY ALTERNATIVES SOLAR, LLC
09/17/2013 ERICKSON OIL PRODUCTS INC
09/17/2013 FOREST LAKE CONTRACTING INC
T A SCHIFSKY & SONS, INC
09/17/2013 MN DEPT OF LABOR & INDUSTRY
09/17/2013 RAMSEY COUNTY-PROP REC & REV
09/17/2013 RAMSEY COUNTY-PROP REC & REV
09/17/2013 B & B AVM INC.
09/17/2013 DRAIN KING INC
09/17/2013 DRAIN KING INC
09/17/2013 TRANS-MEDIC
09/17/2013 TURFWERKS
09/17/2013 ABLE FENCE INC
09/17/2013 HEALTHEAST
09/17/2013 HILLCREST ANIMAL HOSPITAL PA
09/17/2013 ONE TIME VENDOR
09/17/2013 EQUIFAX INFORMATION SERVICES
09/17/2013 MICHAEL A ERICSON
09/17/2013 ESCROW REFUND
09/17/2013 SILVER SNEAKERS
09/17/2013 SKB ENVIRONMENTAL
09/17/2013 SKB ENVIRONMENTAL
09/17/2013 ONE TIME VENDOR
09/17/2013 ONE TIME VENDOR
09/17/2013 ONE TIME VENDOR
09/17/2013 US BANK
09/17/2013 US BANK
09/17/2013 ST PAUL REGIONAL WATER SRVS
09/17/2013 ST PAUL, CITY OF
09/17/2013 TAPCO
09/17/2013 TRI-STATE BOBCAT, INC.
09/17/2013 US BANK
09/17/2013 US BANK
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13.xlsx
Settlement
Date Payee Description Amount
9/9/2013 MN State Treasurer Drivers License/Deputy Registrar 54,159.27
9/9/2013 MN Dept of Natural Resources DNR electronic licenses 614.50
9/10/2013 MN State Treasurer Drivers License/Deputy Registrar 17,885.18
9/11/2013 MN State Treasurer Drivers License/Deputy Registrar 34,496.51
9/12/2013 MN State Treasurer Drivers License/Deputy Registrar 42,293.57
9/13/2013 MN State Treasurer Drivers License/Deputy Registrar 24,490.97
9/13/2013 MN Dept of Natural Resources DNR electronic licenses 756.50
9/13/2013 US Bank VISA One Card*Purchasing card items 57,840.30
9/13/2013 Optum Health DCRP & Flex plan payments 2,465.55
9/13/2013 ICMA (Vantagepointe)Deferred Compensation 4,137.50
239,139.85
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1
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Transaction Date Posting Date Merchant Name Transaction Amount Name
08/27/2013 08/28/2013 TAKE A NUMBER, INC $260.95 REGAN BEGGS
08/22/2013 08/26/2013 THE HOME DEPOT 2801 $324.59 CHAD BERGO
08/29/2013 08/30/2013 ESRI INC $2,418.00 CHAD BERGO
08/27/2013 08/28/2013 RAY ALLEN MANUFACTURING,$129.99 BRIAN BIERDEMAN
08/27/2013 08/28/2013 RAY ALLEN MANUFACTURING,$620.33 BRIAN BIERDEMAN
09/05/2013 09/06/2013 RAY ALLEN MANUFACTURING,$15.98 BRIAN BIERDEMAN
09/04/2013 09/05/2013 OLD LOG THEATRE $410.00 NEIL BRENEMAN
09/05/2013 09/06/2013 MICHAELS STORES 2744 $51.89 NEIL BRENEMAN
08/23/2013 08/26/2013 DIAMOND VOGEL PAINT #807 $565.90 TROY BRINK
08/29/2013 09/02/2013 DIAMOND VOGEL PAINT #807 $605.94 TROY BRINK
09/04/2013 09/06/2013 NAPA STORE 3279016 $13.34 TROY BRINK
09/05/2013 09/06/2013 OAKDALE RENTAL CENTER $207.82 BRENT BUCKLEY
08/23/2013 08/26/2013 OFFICE DEPOT #1090 ($64.80)SARAH BURLINGAME
08/23/2013 08/26/2013 FIRST SHRED $54.00 SARAH BURLINGAME
08/29/2013 08/30/2013 SUREFIRE LLC $151.00 DAN BUSACK
08/28/2013 08/29/2013 AUTOZONE #3082 $38.55 JOHN CAPISTRANT
09/03/2013 09/04/2013 CUSTOM EAR PIECE $29.85 JOHN CARNES
08/28/2013 08/30/2013 THE HOME DEPOT 2810 $10.65 CHARLES DEAVER
08/28/2013 08/30/2013 ADAM'S PEST CONTROL INC $73.81 CHARLES DEAVER
08/30/2013 09/02/2013 FRATTALLONES WOODBURY AC $6.74 CHARLES DEAVER
08/30/2013 09/02/2013 FRATTALLONES WOODBURY AC $5.53 CHARLES DEAVER
08/30/2013 09/02/2013 THE HOME DEPOT 2810 $6.37 CHARLES DEAVER
09/04/2013 09/05/2013 FRATTALLONES WOODBURY AC ($6.74)CHARLES DEAVER
08/26/2013 08/28/2013 ADVANCE SHORING COMPANY $75.35 THOMAS DEBILZAN
08/27/2013 08/28/2013 HEJNY RENTAL INC $115.87 THOMAS DEBILZAN
08/26/2013 08/27/2013 WW GRAINGER $13.70 TOM DOUGLASS
08/27/2013 08/29/2013 THE HOME DEPOT 2801 $150.46 TOM DOUGLASS
08/27/2013 08/29/2013 COMMERCIAL POOL & SPA SUP $74.04 TOM DOUGLASS
08/28/2013 08/30/2013 CUSTOM REFRIGERAT00 OF 00 $357.26 TOM DOUGLASS
08/28/2013 08/30/2013 THE HOME DEPOT 2801 $130.44 TOM DOUGLASS
08/29/2013 08/30/2013 CONTINENTAL RESEARCH COR $792.16 TOM DOUGLASS
08/30/2013 09/02/2013 THE HOME DEPOT 2801 ($8.23)TOM DOUGLASS
08/30/2013 09/02/2013 THE HOME DEPOT 2801 $5.66 TOM DOUGLASS
08/30/2013 09/02/2013 THE HOME DEPOT 2801 $8.23 TOM DOUGLASS
09/03/2013 09/04/2013 AUTOZONE3948 $29.51 TOM DOUGLASS
09/04/2013 09/05/2013 SCHELENGRAYAUTOELECTRI $54.00 TOM DOUGLASS
09/05/2013 09/06/2013 NUCO2 01 OF 01 $246.22 TOM DOUGLASS
09/05/2013 09/06/2013 NUCO2 01 OF 01 $153.36 TOM DOUGLASS
09/05/2013 09/06/2013 NUCO2 01 OF 01 $274.36 TOM DOUGLASS
09/05/2013 09/06/2013 NUCO2 01 OF 01 $296.08 TOM DOUGLASS
08/22/2013 08/26/2013 RAMY INTERNATIONAL $133.79 DOUG EDGE
08/22/2013 08/26/2013 ADVANCE SHORING COMPANY $69.47 DOUG EDGE
08/29/2013 09/02/2013 ADVANCE SHORING COMPANY $173.67 DOUG EDGE
09/04/2013 09/05/2013 TARGET 00011858 $18.75 PAUL E EVERSON
09/04/2013 09/06/2013 MIKES LP GAS INC $17.00 PAUL E EVERSON
09/04/2013 09/06/2013 THE HOME DEPOT 2801 $16.59 PAUL E EVERSON
08/28/2013 08/29/2013 CINTAS 470 $318.70 LARRY FARR
08/28/2013 08/30/2013 WM EZPAY $1,173.61 LARRY FARR
08/29/2013 08/30/2013 BRAUN INTERTEC CORP.$1,265.50 LARRY FARR
08/29/2013 08/30/2013 CONTINENTAL RESEARCH COR $452.16 LARRY FARR
08/29/2013 09/02/2013 COMMERCIAL FURNIT00 OF 00 $427.50 LARRY FARR
08/30/2013 09/02/2013 CINTAS 470 $26.78 LARRY FARR
08/30/2013 09/02/2013 CINTAS 470 $63.92 LARRY FARR
08/30/2013 09/02/2013 CINTAS 470 $117.72 LARRY FARR
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08/31/2013 09/02/2013 MENARDS 3022 $42.79 LARRY FARR
09/01/2013 09/03/2013 WM EZPAY $507.56 LARRY FARR
09/02/2013 09/04/2013 THE HOME DEPOT 2810 $24.50 LARRY FARR
09/03/2013 09/04/2013 MUSKA ELECTRIC CO.$335.00 LARRY FARR
09/03/2013 09/05/2013 BREDEMUS HARDWARE CO INC $1,206.28 LARRY FARR
09/04/2013 09/06/2013 DEPARTMENT OF LABOR AND I $100.00 LARRY FARR
09/05/2013 09/06/2013 WM EZPAY $1,062.52 LARRY FARR
09/05/2013 09/06/2013 WM EZPAY $412.34 LARRY FARR
09/05/2013 09/06/2013 WM EZPAY $112.00 LARRY FARR
09/05/2013 09/06/2013 WM EZPAY $606.24 LARRY FARR
09/05/2013 09/06/2013 WM EZPAY $525.56 LARRY FARR
08/29/2013 09/02/2013 PAYPAL *MNAPA $225.00 SHANN FINWALL
08/28/2013 08/30/2013 HUGO'S TREE CARE $352.69 DAVID FISHER
09/03/2013 09/05/2013 ROF CALHOUN SQUARE LLC $10.00 DAVID FISHER
09/03/2013 09/05/2013 PAYFLOW/PAYPAL $59.95 MYCHAL FOWLDS
08/23/2013 08/26/2013 IDU*INSIGHT PUBLIC SEC $188.91 NICK FRANZEN
08/26/2013 08/27/2013 WWW.NEWEGGBUSINESS.COM $129.99 NICK FRANZEN
08/27/2013 08/27/2013 AMAZON MKTPLACE PMTS $87.45 NICK FRANZEN
08/28/2013 08/29/2013 IDU*INSIGHT PUBLIC SEC $51.28 NICK FRANZEN
08/30/2013 09/02/2013 AMAZON.COM $88.90 NICK FRANZEN
09/04/2013 09/05/2013 IDU*INSIGHT PUBLIC SEC $86.36 NICK FRANZEN
08/23/2013 08/26/2013 UNIFORMS UNLIMITED INC.$285.90 DEREK FRITZE
08/27/2013 08/28/2013 ALLIED PARKING- ABC $9.00 VIRGINIA GAYNOR
09/05/2013 09/06/2013 MENARDS 3022 $19.19 CAROLE GERNES
08/21/2013 08/27/2013 JONES&BARTLETT LEARNING $90.13 CLARENCE GERVAIS
08/24/2013 08/26/2013 OFFICE DEPOT #1090 $89.66 JEAN GLASS
09/04/2013 09/05/2013 4IMPRINT $549.56 JEAN GLASS
09/05/2013 09/06/2013 AMAZON.COM $65.88 JAN GREW HAYMAN
08/23/2013 08/26/2013 OFFICE MAX $62.29 KAREN GUILFOILE
09/04/2013 09/05/2013 BEST BUY MHT 00000109 $642.74 KAREN GUILFOILE
09/04/2013 09/06/2013 OFFICE MAX $26.77 KAREN GUILFOILE
08/26/2013 08/28/2013 THE HOME DEPOT 2801 $26.19 MARK HAAG
08/22/2013 08/26/2013 THE HOME DEPOT 2801 $6.41 MILES HAMRE
08/27/2013 08/29/2013 THE HOME DEPOT 2801 $61.89 MILES HAMRE
09/01/2013 09/04/2013 AR 500 ARMOR $232.00 PHENG HER
08/28/2013 08/29/2013 JOHN DEERE LANDSCAPES530 $383.44 GARY HINNENKAMP
08/29/2013 09/02/2013 WW GRAINGER $120.55 GARY HINNENKAMP
09/04/2013 09/05/2013 HENRIKSEN ACE HARDWARE $11.91 GARY HINNENKAMP
08/25/2013 08/26/2013 ARC*SERVICES/TRAINING $76.00 RON HORWATH
08/29/2013 09/02/2013 ADOLPH KIEFER AND ASSOCIA $216.90 RON HORWATH
08/30/2013 09/02/2013 HEJNY RENTAL INC $793.08 RON HORWATH
09/04/2013 09/06/2013 WEDDINGPAGES INC $311.16 RON HORWATH
08/26/2013 09/02/2013 SUBURBAN ACE HARDWARE ($9.59)ANN HUTCHINSON
09/04/2013 09/05/2013 TARGET 00011858 $31.43 DAVID JAHN
09/04/2013 09/05/2013 DALCO ENTERPRISES, INC $734.44 DAVID JAHN
09/04/2013 09/05/2013 MENARDS 3059 $32.03 DAVID JAHN
09/04/2013 09/06/2013 IRHEATERSTORE COM $383.36 DAVID JAHN
08/23/2013 08/26/2013 HEJNY RENTAL INC $260.70 DON JONES
08/27/2013 08/28/2013 MENARDS 3059 $67.24 DON JONES
08/29/2013 08/30/2013 CUB FOODS #1599 $39.34 LOIS KNUTSON
08/30/2013 09/02/2013 CARIBOU COFFEE CO # 155 $38.53 LOIS KNUTSON
08/24/2013 08/26/2013 DELTA AIR 0068223334373 $25.00 DUWAYNE KONEWKO
08/26/2013 08/27/2013 PIONEER PRESS SUBSCRIPTI $611.65 DUWAYNE KONEWKO
08/27/2013 08/27/2013 AIRPORT LIMOUSINE SERV $95.00 DUWAYNE KONEWKO
08/30/2013 09/02/2013 DELTA AIR 0068224817441 $25.00 DUWAYNE KONEWKO
08/31/2013 09/02/2013 AIRPORT LIMOUSINE SERV $95.00 DUWAYNE KONEWKO
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09/03/2013 09/05/2013 WM EZPAY $1,058.52 DUWAYNE KONEWKO
09/04/2013 09/05/2013 LILLIE SUBURBAN NEWSPAPE $154.00 DUWAYNE KONEWKO
09/03/2013 09/04/2013 THE UPS STORE 2171 $13.33 NICHOLAS KREKELER
08/29/2013 09/02/2013 UNIFORMS UNLIMITED INC.$21.60 BRETT KROLL
09/03/2013 09/04/2013 LA POLICE GEAR INC $75.64 BRETT KROLL
09/04/2013 09/06/2013 PAYPAL *FENIXTACTIC $40.90 BRETT KROLL
08/23/2013 08/26/2013 UNIFORMS UNLIMITED INC.$72.50 DAVID KVAM
08/28/2013 08/30/2013 STREICHER'S MO $2,110.00 DAVID KVAM
08/29/2013 09/02/2013 UNIFORMS UNLIMITED INC.$128.90 DAVID KVAM
08/30/2013 09/02/2013 UNIFORMS UNLIMITED INC.($34.61)DAVID KVAM
09/02/2013 09/02/2013 COMCAST CABLE COMM $67.45 DAVID KVAM
09/04/2013 09/06/2013 STREICHER'S MO $202.80 DAVID KVAM
09/04/2013 09/06/2013 UNIFORMS UNLIMITED INC.$1,090.99 DAVID KVAM
09/04/2013 09/06/2013 UNIFORMS UNLIMITED INC.$23.57 DAVID KVAM
09/04/2013 09/06/2013 UNIFORMS UNLIMITED INC.$47.72 DAVID KVAM
09/04/2013 09/05/2013 EMERGENCY APPARATUS MAINT $4,378.66 STEVE LUKIN
09/04/2013 09/05/2013 EMERGENCY APPARATUS MAINT $1,169.40 STEVE LUKIN
09/04/2013 09/05/2013 EMERGENCY APPARATUS MAINT $2,981.29 STEVE LUKIN
09/04/2013 09/05/2013 EMERGENCY APPARATUS MAINT $3,315.05 STEVE LUKIN
09/04/2013 09/06/2013 INTERNATIONAL ASSOCIAT $234.00 STEVE LUKIN
08/23/2013 08/26/2013 APA STREAMING PRODUCTS $420.00 MIKE MARTIN
08/27/2013 08/29/2013 STREICHER'S MPLS ($158.88)GLEN MCCARTY
08/23/2013 08/26/2013 BOUND TREE MEDICAL LLC $137.17 MICHAEL MONDOR
08/23/2013 08/26/2013 BECKER FIRE & SAFETY SERV $207.66 MICHAEL MONDOR
08/27/2013 08/28/2013 CENTURY COLLEGE-BO $192.00 MICHAEL MONDOR
08/29/2013 08/29/2013 ULINE *SHIP SUPPLIES $151.92 MICHAEL MONDOR
08/29/2013 09/02/2013 BOUND TREE MEDICAL LLC $578.20 MICHAEL MONDOR
09/04/2013 09/06/2013 BOUND TREE MEDICAL LLC $80.70 MICHAEL MONDOR
09/01/2013 09/02/2013 CINTAS CORP # 060A $85.18 BRYAN NAGEL
09/01/2013 09/02/2013 CINTAS CORP # 060A $82.52 BRYAN NAGEL
09/05/2013 09/06/2013 HIRSHFIELDS ST PAUL CSC $179.51 RICHARD NORDQUIST
08/23/2013 08/26/2013 UNIFORMS UNLIMITED INC.$61.06 MICHAEL NYE
08/23/2013 08/26/2013 UNIFORMS UNLIMITED INC.$250.50 MICHAEL NYE
08/26/2013 08/27/2013 AMAZON MKTPLACE PMTS $30.80 MICHAEL NYE
09/04/2013 09/06/2013 THE HOME DEPOT 2801 $4.01 MICHAEL NYE
08/23/2013 08/26/2013 AMAZON.COM $136.26 MARY KAY PALANK
08/27/2013 08/28/2013 TARGET 00021352 $17.13 MARY KAY PALANK
09/03/2013 09/05/2013 OFFICE DEPOT #1090 $202.08 MARY KAY PALANK
09/03/2013 09/05/2013 OFFICE DEPOT #1079 $25.26 MARY KAY PALANK
08/26/2013 08/28/2013 KEEPRS INC 2 $400.00 JAMES PARKER
08/27/2013 08/27/2013 AMAZON MKTPLACE PMTS $58.91 PHILIP F POWELL
08/27/2013 08/28/2013 ADORAMA INC $87.90 PHILIP F POWELL
08/30/2013 08/30/2013 AMAZON.COM $49.99 PHILIP F POWELL
08/26/2013 08/27/2013 AUTO PLUS LITTLE CANADA $359.62 STEVEN PRIEM
08/27/2013 08/28/2013 KATH FUEL OFFICE $119.79 STEVEN PRIEM
08/27/2013 08/28/2013 AN FORD WHITE BEAR LAK $205.52 STEVEN PRIEM
08/27/2013 08/29/2013 TRI-STATE BOBCAT $142.59 STEVEN PRIEM
08/27/2013 08/29/2013 FLEETPRIDE 570 $28.99 STEVEN PRIEM
08/28/2013 08/29/2013 DAVIS EQUIPMENT $41.59 STEVEN PRIEM
08/28/2013 08/29/2013 AUTO PLUS LITTLE CANADA $56.61 STEVEN PRIEM
08/29/2013 08/30/2013 BATTERIES PLUS #31 $131.86 STEVEN PRIEM
08/30/2013 09/02/2013 AMERICAN FASTENER AND SUP $64.83 STEVEN PRIEM
09/03/2013 09/04/2013 AUTO PLUS LITTLE CANADA $198.32 STEVEN PRIEM
09/04/2013 09/05/2013 AUTO PLUS LITTLE CANADA ($130.14)STEVEN PRIEM
09/04/2013 09/05/2013 DAVIS EQUIPMENT $19.13 STEVEN PRIEM
09/04/2013 09/05/2013 AUTO PLUS LITTLE CANADA $94.22 STEVEN PRIEM
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09/04/2013 09/05/2013 AUTO PLUS LITTLE CANADA $39.78 STEVEN PRIEM
09/04/2013 09/06/2013 TRANS AUTO TRANSMISSION $780.40 STEVEN PRIEM
09/05/2013 09/06/2013 FACTORY MTR PTS #1 $282.91 STEVEN PRIEM
09/05/2013 09/06/2013 AUTO PLUS LITTLE CANADA $126.08 STEVEN PRIEM
09/03/2013 09/05/2013 THE HOME DEPOT 2801 $53.24 KELLY PRINS
09/04/2013 09/05/2013 TARGET 00011858 $153.69 KELLY PRINS
08/27/2013 08/28/2013 DALCO ENTERPRISES, INC $576.18 MICHAEL REILLY
09/04/2013 09/05/2013 HILLYARD INC MINNEAPOLIS $1,713.23 MICHAEL REILLY
09/03/2013 09/04/2013 AMAZON MKTPLACE PMTS $77.79 LORI RESENDIZ
09/03/2013 09/05/2013 SCW FITNESS EDUCATION $270.00 LORI RESENDIZ
08/26/2013 08/28/2013 UNIFORMS UNLIMITED INC.$141.94 BRADLEY REZNY
08/28/2013 08/30/2013 LITTLE CAESARS 1456 0006 $64.28 AUDRA ROBBINS
08/28/2013 08/30/2013 408432 OAKDALE 20 $318.00 AUDRA ROBBINS
08/29/2013 09/02/2013 OFFICE DEPOT #1090 $120.31 AUDRA ROBBINS
08/30/2013 09/02/2013 CUB FOODS, INC.$25.50 AUDRA ROBBINS
08/22/2013 08/26/2013 MNSCU $726.36 ROBERT RUNNING
08/26/2013 08/27/2013 DELEGARD TOOL COMPANY $40.26 ROBERT RUNNING
08/26/2013 08/27/2013 MENARDS 3059 $71.44 ROBERT RUNNING
08/26/2013 08/28/2013 ESCH CONSTRUCTION SUPPLY $372.99 ROBERT RUNNING
09/03/2013 09/04/2013 SIMPLEX SUPPLIES $192.83 ROBERT RUNNING
09/03/2013 09/05/2013 THE HOME DEPOT 2801 $13.38 ROBERT RUNNING
08/28/2013 08/29/2013 LILLIE SUBURBAN NEWSPAPE $150.00 DEB SCHMIDT
09/04/2013 09/05/2013 LILLIE SUBURBAN NEWSPAPE $60.00 DEB SCHMIDT
09/05/2013 09/06/2013 T-MOBILE.COM*PAYMENT $32.59 DEB SCHMIDT
08/26/2013 08/28/2013 BEACON ATHLETICS $74.51 SCOTT SCHULTZ
08/27/2013 08/29/2013 USA MOBILITY WIRELE $16.07 SCOTT SCHULTZ
08/27/2013 08/29/2013 ON SITE SANITATION INC $21.38 SCOTT SCHULTZ
08/28/2013 08/29/2013 MAX LIFE MANUFACTURE $278.67 SCOTT SCHULTZ
08/23/2013 08/26/2013 MICHAELS STORES 2744 $37.43 CAITLIN SHERRILL
09/04/2013 09/06/2013 SCOREBOARD $33.00 JOSEPH STEINER
08/26/2013 08/27/2013 LANGUAGE AUTHORITY $89.00 JOANNE SVENDSEN
08/26/2013 09/02/2013 HTC CUSTOM TRAINING ($105.00)JOANNE SVENDSEN
08/28/2013 08/30/2013 METRO SALES INC $1,452.42 JOANNE SVENDSEN
08/23/2013 08/26/2013 RICHFIELD BUS COMPANY $496.25 JAMES TAYLOR
08/28/2013 08/29/2013 MENARDS 3059 ($6.47)TODD TEVLIN
08/28/2013 08/29/2013 MENARDS 3059 $12.77 TODD TEVLIN
08/23/2013 08/26/2013 DELTA AIR 0068223128174 $25.00 MICHAEL THOMPSON
08/25/2013 08/26/2013 NORTHWEST MGMT $10.65 MICHAEL THOMPSON
08/27/2013 08/28/2013 DELTA AIR 0068223784137 $25.00 MICHAEL THOMPSON
08/28/2013 08/29/2013 CHI TAXI 3887 $29.05 MICHAEL THOMPSON
08/28/2013 08/30/2013 HILTON HOTELS PALMR HS $712.05 MICHAEL THOMPSON
08/29/2013 09/02/2013 ST PAUL STAMP WORKS INC $42.27 TAMMY YOUNG
08/22/2013 08/26/2013 THE HOME DEPOT 2801 $25.00 SUSAN ZWIEG
08/23/2013 08/26/2013 BREEZY POINT RESORT INTL $570.00 SUSAN ZWIEG
09/03/2013 09/05/2013 OFFICE DEPOT #1090 $135.13 SUSAN ZWIEG
$57,840.30
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CHECK #CHECK
DATE
EMPLOYEE
NAME
09/13/13 CAVE, REBECCA 435.16
09/13/13 JUENEMANN, KATHLEEN 435.16
09/13/13 VALLE, EDWARD 50.00
09/13/13 COLEMAN, MELINDA 5,119.94
09/13/13 KANTRUD, HUGH 184.62
09/13/13 AHL, R. CHARLES 6,577.46
09/13/13 BURLINGAME, SARAH
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
AMOUNT
09/13/13 CARDINAL, ROBERT 435.16
09/13/13 STRAUTMANIS, MARIS 50.00
09/13/13 KOPPEN, MARVIN 435.16
09/13/13 ROSSBACH, WILLIAM 494.44
2,200.51
09/13/13 JAHN, DAVID 2,367.37
09/13/13 RAMEAUX, THERESE 3,130.54
09/13/13 CHRISTENSON, SCOTT 2,198.51
09/13/13 FARR, LARRY 3,287.48
09/13/13 DEBILZAN, JUDY 1,385.92
09/13/13 JACKSON, MARY 2,176.90
09/13/13 BAUMAN, GAYLE 4,802.02
09/13/13 ANDERSON, CAROLE 1,186.67
09/13/13 SINDT, ANDREA 2,240.20
09/13/13 ARNOLD, AJLA 1,762.83
09/13/13 KELSEY, CONNIE 2,653.11
09/13/13 RUEB, JOSEPH 2,829.00
09/13/13 SCHMIDT, DEBORAH 3,096.67
09/13/13 SPANGLER, EDNA 1,262.51
09/13/13 BEGGS, REGAN 1,608.99
09/13/13 GUILFOILE, KAREN 4,652.98
09/13/13 MOY, PAMELA 1,557.27
09/13/13 OSTER, ANDREA 1,953.51
09/13/13 LARSON, MICHELLE 1,910.59
09/13/13 MECHELKE, SHERRIE 1,167.95
09/13/13 VITT, SANDRA 887.71
09/13/13 WEAVER, KRISTINE 2,412.20
09/13/13 RICHTER, CHARLENE 1,094.03
09/13/13 SCHOENECKER, LEIGH 1,736.35
09/13/13 PALANK, MARY 1,959.20
09/13/13 POWELL, PHILIP 2,999.29
09/13/13 CORCORAN, THERESA 1,954.59
09/13/13 KVAM, DAVID 4,304.38
09/13/13 THOMFORDE, FAITH 1,608.99
09/13/13 ABEL, CLINT 3,137.23
09/13/13 SCHNELL, PAUL 4,745.37
09/13/13 SVENDSEN, JOANNE 2,152.62
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09/13/13 BARTZ, PAUL 3,281.16
09/13/13 BELDE, STANLEY 3,288.15
09/13/13 ALDRIDGE, MARK 3,330.68
09/13/13 BAKKE, LONN 3,317.73
09/13/13 BOHL, JOHN 0.01
09/13/13 BUSACK, DANIEL 4,013.52
09/13/13 BENJAMIN, MARKESE 2,887.16
09/13/13 BIERDEMAN, BRIAN 4,266.11
09/13/13 DEMULLING, JOSEPH 3,131.13
09/13/13 DOBLAR, RICHARD 4,095.31
09/13/13 CARNES, JOHN 2,376.02
09/13/13 CROTTY, KERRY 3,684.00
09/13/13 FORSYTHE, MARCUS 2,512.78
09/13/13 FRITZE, DEREK 3,613.94
09/13/13 DUGAS, MICHAEL 5,351.77
09/13/13 ERICKSON, VIRGINIA 3,344.04
09/13/13 HER, PHENG 2,887.16
09/13/13 HIEBERT, STEVEN 3,288.15
09/13/13 GABRIEL, ANTHONY 3,508.39
09/13/13 HAWKINSON JR, TIMOTHY 3,578.63
09/13/13 KONG, TOMMY 3,206.15
09/13/13 KREKELER, NICHOLAS 919.60
09/13/13 JOHNSON, KEVIN 4,339.41
09/13/13 KALKA, THOMAS 963.29
09/13/13 LANGNER, TODD 3,340.83
09/13/13 LU, JOHNNIE 3,409.43
09/13/13 KROLL, BRETT 3,132.23
09/13/13 LANGNER, SCOTT 206.53
09/13/13 MARTIN, JERROLD 4,465.00
09/13/13 MCCARTY, GLEN 3,341.21
09/13/13 LYNCH, KATHERINE 3,008.64
09/13/13 MARINO, JASON 3,682.38
09/13/13 NYE, MICHAEL 3,495.75
09/13/13 OLSON, JULIE 3,219.82
09/13/13 METRY, ALESIA 3,111.27
09/13/13 MICHELETTI, BRIAN 1,965.67
09/13/13 RHUDE, MATTHEW 2,988.05
09/13/13 SHORTREED, MICHAEL 4,183.06
09/13/13 PARKER, JAMES 2,678.38
09/13/13 REZNY, BRADLEY 3,349.18
09/13/13 SYPNIEWSKI, WILLIAM 2,947.13
09/13/13 SZCZEPANSKI, THOMAS 0.01
09/13/13 STEINER, JOSEPH 3,046.73
09/13/13 STRAND, ZACHARY 1,914.90
09/13/13 THIENES, PAUL 3,685.93
09/13/13 TRAN, JOSEPH 3,111.27
09/13/13 TAUZELL, BRIAN 3,117.65
09/13/13 THEISEN, PAUL 3,111.27
09/13/13 ANDERSON, BRIAN 146.88
09/13/13 BAHL, DAVID 357.00
09/13/13 WENZEL, JAY 3,395.38
09/13/13 XIONG, KAO 3,155.34
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09/13/13 BOURQUIN, RON 905.76
09/13/13 CAPISTRANT, JACOB 36.72
09/13/13 BASSETT, BRENT 527.96
09/13/13 BAUMAN, ANDREW 2,444.77
09/13/13 COREY, ROBERT 307.64
09/13/13 CRAWFORD - JR, RAYMOND 2,855.22
09/13/13 CAPISTRANT, JOHN 868.80
09/13/13 CONCHA, DANIEL 146.88
09/13/13 DAWSON, RICHARD 3,360.50
09/13/13 EATON, PAUL 605.88
09/13/13 CRUMMY, CHARLES 214.20
09/13/13 DABRUZZI, THOMAS 2,448.67
09/13/13 HALE, JOSEPH 699.72
09/13/13 HALWEG, JODI 3,469.40
09/13/13 EVERSON, PAUL 3,832.00
09/13/13 HAGEN, MICHAEL 605.88
09/13/13 IMM, TRACY 321.32
09/13/13 JANSEN, CHAD 367.20
09/13/13 HAWTHORNE, ROCHELLE 2,651.61
09/13/13 HUTCHINSON, JAMES 311.88
09/13/13 KARRAS, JAMIE 440.64
09/13/13 KONDER, RONALD 740.28
09/13/13 JONES, JONATHAN 354.96
09/13/13 KANE, ROBERT 728.28
09/13/13 LOCHEN, MICHAEL 359.04
09/13/13 MILLER, LADD 559.50
09/13/13 KUBAT, ERIC 3,126.07
09/13/13 LINDER, TIMOTHY 2,985.40
09/13/13 MONSON, PETER 239.44
09/13/13 MORGAN, JEFFERY 152.50
09/13/13 MILLER, NICHOLAS 538.56
09/13/13 MONDOR, MICHAEL 3,500.59
09/13/13 NOVAK, JEROME 3,905.00
09/13/13 NOWICKI, PAUL 336.60
09/13/13 NEILY, STEVEN 220.32
09/13/13 NIELSEN, KENNETH 485.52
09/13/13 PACHECO, ALPHONSE 685.44
09/13/13 PARROW, JOSHUA 538.56
09/13/13 OLSON, JAMES 3,034.76
09/13/13 OPHEIM, JOHN 371.28
09/13/13 POWERS, KENNETH 168.30
09/13/13 RAINEY, JAMES 832.32
09/13/13 PETERSON, MARK 257.04
09/13/13 PETERSON, ROBERT 3,516.99
09/13/13 RICE, CHRISTOPHER 721.44
09/13/13 RIEKEN, NICHOLAS 452.88
09/13/13 RANK, NATHAN 734.40
09/13/13 RANK, PAUL 587.52
09/13/13 SVENDSEN, RONALD 4,309.19
09/13/13 WHITE, JOEL 18.36
09/13/13 SEDLACEK, JEFFREY 3,251.60
09/13/13 STREFF, MICHAEL 3,034.76
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09/13/13 ZWIEG, SUSAN 1,802.11
09/13/13 CORTESI, LUANNE 1,406.41
09/13/13 GERVAIS-JR, CLARENCE 4,075.48
09/13/13 LUKIN, STEVEN 4,721.04
09/13/13 BUCKLEY, BRENT 2,155.39
09/13/13 DEBILZAN, THOMAS 2,197.79
09/13/13 KNUTSON, LOIS 2,223.39
09/13/13 BRINK, TROY 2,412.19
09/13/13 MEISSNER, BRENT 2,114.59
09/13/13 NAGEL, BRYAN 3,630.80
09/13/13 EDGE, DOUGLAS 2,823.59
09/13/13 JONES, DONALD 2,197.79
09/13/13 RUNNING, ROBERT 2,412.19
09/13/13 TEVLIN, TODD 2,197.79
09/13/13 OSWALD, ERICK 2,349.51
09/13/13 RUIZ, RICARDO 1,652.19
09/13/13 ENGSTROM, ANDREW 2,745.82
09/13/13 JAROSCH, JONATHAN 3,050.53
09/13/13 BURLINGAME, NATHAN 2,172.01
09/13/13 DUCHARME, JOHN 2,804.00
09/13/13 LOVE, STEVEN 3,665.87
09/13/13 THOMPSON, MICHAEL 4,731.66
09/13/13 KREGER, JASON 3,061.41
09/13/13 LINDBLOM, RANDAL 2,832.04
09/13/13 KONEWKO, DUWAYNE 4,712.71
09/13/13 BUTTWEILER, TYLER 792.00
09/13/13 ZIEMAN, SCOTT 240.00
09/13/13 JANASZAK, MEGHAN 1,608.99
09/13/13 HINNENKAMP, GARY 2,368.09
09/13/13 NAUGHTON, JOHN 2,344.22
09/13/13 HAMRE, MILES 1,616.80
09/13/13 HAYS, TAMARA 1,652.19
09/13/13 BIESANZ, OAKLEY 1,629.37
09/13/13 DEAVER, CHARLES 666.69
09/13/13 NORDQUIST, RICHARD 2,200.09
09/13/13 PURVES, JUSTIN 1,579.39
09/13/13 HUTCHINSON, ANN 2,709.28
09/13/13 SOUTTER, CHRISTINE 136.00
09/13/13 GERNES, CAROLE 272.00
09/13/13 HAYMAN, JANET 949.75
09/13/13 KROLL, LISA 1,962.59
09/13/13 THOMPSON, DEBRA 850.48
09/13/13 WACHAL, KAREN 955.29
09/13/13 GAYNOR, VIRGINIA 3,317.22
09/13/13 FINWALL, SHANN 3,306.59
09/13/13 MARTIN, MICHAEL 2,826.59
09/13/13 YOUNG, TAMELA 2,104.19
09/13/13 EKSTRAND, THOMAS 3,906.15
09/13/13 FISHER, DAVID 3,884.68
09/13/13 SWAN, DAVID 2,829.79
09/13/13 BRASH, JASON 2,569.79
09/13/13 CARVER, NICHOLAS 3,317.22
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09/13/13 BJORK, BRANDON 500.50
09/13/13 BRENEMAN, NEIL 2,435.05
09/13/13 WELLENS, MOLLY 1,801.26
09/13/13 ACEITUNO, FELIPE 14.00
09/13/13 LARSON, TRISTA 360.00
09/13/13 MALLET, AMANDA 430.13
09/13/13 GORACKI, GERALD 240.50
09/13/13 LARSON, KATELYN 144.00
09/13/13 ROBBINS, CAMDEN 374.00
09/13/13 SCHALLER, SCOTT 32.25
09/13/13 PROHOFSKY, SARAH 42.00
09/13/13 ROBBINS, AUDRA 3,242.05
09/13/13 VUKICH, CANDACE 218.00
09/13/13 ADAMS, DAVID 2,090.63
09/13/13 SHERWOOD, CHRISTIAN 418.00
09/13/13 TAYLOR, JAMES 2,941.39
09/13/13 SCHULTZ, SCOTT 3,418.81
09/13/13 WILBER, JEFFREY 1,592.90
09/13/13 HAAG, MARK 3,055.47
09/13/13 ORE, JORDAN 2,437.47
09/13/13 EVANS, CHRISTINE 1,529.06
09/13/13 GLASS, JEAN 2,173.21
09/13/13 AKEY, SHELLEY 206.25
09/13/13 BERNARDY, CHRISTINE 2,888.89
09/13/13 HOFMEISTER, TIMOTHY 429.54
09/13/13 KELLEY, CAITLIN 1,110.32
09/13/13 HAUBLE, AMANDA 17.00
09/13/13 HOFMEISTER, MARY 1,131.23
09/13/13 ST SAUVER, CRAIG 17.00
09/13/13 VANG, TIM 48.00
09/13/13 KULHANEK-DIONNE, ANN 599.50
09/13/13 PELOQUIN, PENNYE 497.24
09/13/13 ANDERSON, ALYSSA 14.50
09/13/13 ANDERSON, JOSHUA 608.05
09/13/13 VUE, LOR PAO 484.45
09/13/13 AICHELE, MEGAN 46.25
09/13/13 BAUDE, SARAH 101.76
09/13/13 BESTER, MICHAEL 69.00
09/13/13 BAETZOLD, CLAIRE 58.80
09/13/13 BAUDE, JANE 76.65
09/13/13 CRANDALL, KRISTA 599.00
09/13/13 DEMPSEY, BETH 106.06
09/13/13 BUCKLEY, BRITTANY 118.00
09/13/13 BUTLER, ANGELA 105.00
09/13/13 ERICKSON-CLARK, CAROL 42.56
09/13/13 ERICSON, RACHEL 32.55
09/13/13 DUNN, RYAN 1,173.16
09/13/13 EHLE, DANIEL 202.14
09/13/13 GRUENHAGEN, LINDA 265.30
09/13/13 HAGSTROM, EMILY 34.20
09/13/13 FONTAINE, KIM 579.16
09/13/13 FOX, KELLY 30.00
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09/13/13 HEINRICH, SHEILA 185.69
09/13/13 HOLMBERG, LADONNA 241.70
09/13/13 HANSEN, HANNAH 166.13
09/13/13 HASSAN, KIANA 199.45
09/13/13 JOHNSON, BARBARA 370.90
09/13/13 JOYER, ANTHONY 48.30
09/13/13 HORWATH, RONALD 2,800.97
09/13/13 HUNTLEY, NATALIE 37.50
09/13/13 LAMSON, ELIANA 27.00
09/13/13 MCCOMAS, LEAH 303.75
09/13/13 KOZDROJ, GABRIELLA 99.00
09/13/13 LAMEYER, BRENT 155.88
09/13/13 NITZ, CARA 248.50
09/13/13 NORTHOUSE, KATHERINE 89.10
09/13/13 MUSKAT, JULIE 199.00
09/13/13 NADEAU, TAYLOR 109.50
09/13/13 RANEY, COURTNEY 840.50
09/13/13 RAU, COLE 14.50
09/13/13 POVLITZKI, MARINA 14.25
09/13/13 PROESCH, ANDY 970.22
09/13/13 ROLLERSON, TERRANCE 30.00
09/13/13 SCHREIER, ROSEMARIE 323.25
09/13/13 RESENDIZ, LORI 2,425.96
09/13/13 RICHTER, DANIEL 137.40
09/13/13 SMITH, CASEY 216.83
09/13/13 SMITH, JEROME 70.00
09/13/13 SCHREINER, MARK 91.25
09/13/13 SMITH, ANN 82.20
09/13/13 SYME, LAUREN 113.93
09/13/13 TREPANIER, TODD 254.00
09/13/13 SMITLEY, SHARON 244.16
09/13/13 SYME, ABBEY 70.02
09/13/13 WARNER, CAROLYN 72.60
09/13/13 WEINHAGEN, SHELBY 146.00
09/13/13 TUPY, HEIDE 22.90
09/13/13 TUPY, MARCUS 23.75
09/13/13 BOSLEY, CAROL 123.75
09/13/13 HITE, ANDREA 203.50
09/13/13 WHITE, DANICA 40.43
09/13/13 YUNKER, JOSEPH 59.00
09/13/13 RANGEL, SAMANTHA 88.00
09/13/13 WISTL, MOLLY 305.13
09/13/13 LANGER, CHELSEA 112.63
09/13/13 LANGER, KAYLYN 99.88
09/13/13 DOUGLASS, TOM 2,409.21
09/13/13 LOONEY, RAYJEANIA 120.00
09/13/13 CRAWFORD, SHAWN 444.00
09/13/13 CUSICK, JESSICA 367.63
09/13/13 MALONEY, SHAUNA 157.88
09/13/13 MCCLENNON, MATTHEW 266.00
09/13/13 LOONEY, RAYNIA 106.00
09/13/13 MAIDMENT, COLIN 538.50
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9989535
9989536
9989537
9989538
9989539 09/13/13 WALES, ABIGAIL 275.40
520,145.94
09/13/13 STEFFEN, MICHAEL 76.50
09/13/13 THOMPSON, BENJAMIN 365.50
09/13/13 PRINS, KELLY 1,922.91
09/13/13 REILLY, MICHAEL 2,054.03
09/13/13 AICHELE, CRAIG 3,500.53
09/13/13 PRIEM, STEVEN 2,472.89
09/13/13 COUNTRYMAN, BRENDA 1,024.00
09/13/13 SWANSON, CHRIS 1,564.19
09/13/13 FOWLDS, MYCHAL 4,111.11
09/13/13 FRANZEN, NICHOLAS 2,868.66
09/13/13 WOEHRLE, MATTHEW 2,398.23
09/13/13 BERGO, CHAD 2,768.75
09/13/13 O'BRIEN, ELIZABETH 29.00
09/13/13 CORCORAN, JOSHUA 216.78
09/13/13 SMITH, CORTNEY 93.50
09/13/13 BERGLUND, ERIK 29.00
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MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: DuWayne Konewko, Parks and Recreation Director
James Taylor, Parks Manager
DATE: September 12, 2013
SUBJECT: Approval to Solicit Quotes for a City-Wide Parks Needs Assessment Survey
Introduction
Staff is requesting council approval to solicit quotes for a City-Wide Parks Needs Assessment
Survey and to establish a not-to-exceed budget of $30k for these services. We are at a point in
the process of the development of the Parks Comprehensive Master Plan where we need to
engage the residents of the city to better understand their support for the Parks Master Plan.
The purpose of the survey is to gauge support and begin to establish priorities for future
improvements to community parks, recreation, facilities, programs and services. The survey will
also speak to future funding needs and identify options to pay for these improvements. The
survey will be designed to obtain statically valid results from households throughout the City of
Maplewood. The survey will be administered by mail and phone.
Staff feels a randomized, unbiased survey of residents throughout the city will provide the
taskforce and city council with impartial data to better make informed decisions.
Background
After receiving authorization from council to establish a Parks System Task Force, staff working
directly with the task force members, as well as, the Parks and Recreation Commission, have
completed the following:
• The Parks System Task Force has met a total of six times thus far to discuss the
development of the Parks Master Plan. Beginning in October, we will be meeting twice a
month through the end of this year;
• The Parks and Recreation Commission continues to discuss the development of the
Parks Master Plan at their commission meetings;
• The Maplewood Business Community was invited to a meeting at the MCC to provide an
opportunity for these stakeholders to participate in the process;
• Four Community Meetings were held at various locations throughout the city to gather
citizen input and comments regarding Maplewood’s Parks System;
• Two Hmong Community Outreach meetings were held to provide a forum for citizen
input;
Council Packet Page Number 36 of 191
• Staff visited various parks during the day and in the evenings to better understand who
was using our parks and why;
• Invited representatives from the Park System task Force, Parks and Recreation
Commission, Environmental and Natural Resource Commission and the City Council to
join staff on a city parks tour;
• Staff continues to receive comments from residents via email and phone regarding
Maplewood’s parks, trails, and open spaces;
• Staff has set-up a link on the city’s website that chronicles the development of this
master plan.
At the October 14, 2013 City Council Workshop, staff will be providing council with a more
detailed update on the progress thus far for council review and comment. Staff will also be
providing council with a suggested timeline going forward for the completion of the master plan.
Discussion
The City-Wide Parks Needs Assessment Survey is a critical piece in the development of the
Parks Master Plan. The statically valid survey will provide the task force, commissions, and
council with meaningful data regarding Maplewood’s parks, trail, and open spaces. Survey
questions will address a full range of strategically important issues to the city, including funding.
The survey will gauge the resident’s attitude on whether or not they support paying for these
improvements with tax dollars. A typical question might read as follows:
From the list below, please select the three improvements or additions to City of
Maplewood neighborhood and community parks that you and members of your
household would Most Support being funded with your tax dollar. Choices might
include, upgrading playgrounds, adding additional picnic shelters, improving walking
and biking trails, additional drinking fountains, upgrading accessibility; improving or
adding additional tennis and basketball courts; adding permanent volleyball courts;
adding splash pads, including public arts in the parks; adding a dog park; adding a
disc golf course; upgrading park buildings and warming houses; adding courts for
Tuj Lub and Takraw (traditional Hmong sports) and so on.
The questions on the survey will be further vetted out with regard to demographics: i.e. income,
age, household type, race, education, own or rent, and so on. The questions will also speak to
the amount of additional taxes they would be willing to pay for improved parks and facilities
(nothing per month up to $16 -$20 per month). Questions on the survey will be developed in
partnership with the Parks System Task Force. The questions will capture the essence of the
comments that have been received thus far from the stakeholders in the community.
Budget Impact
The funding for this City-Wide Park Needs Assessment Survey would come from the city’s Park
Development Fund 403-000-338-4490. Monies in this budget have been allocated for this
expense.
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Recommendation
Staff recommends that the city council authorize the Mayor and the City Manager to enter into a
contract for services for a City-Wide Parks Needs Assessment Survey. Furthermore, staff is
recommending a not-to-exceed budget of $30k for these services.
Attachments
Council Packet Page Number 38 of 191
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MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Melinda Coleman, Assistant City Manager/Community Development Director
DATE: September 12, 2013
SUBJECT: Approval of Resolution of Support for Tubman to Allow the City of Maplewood to
Serve as Fiscal Agent for State Bonding Proposal
Introduction
On June 27, 2011, the City Council approved a resolution of support for Tubman in securing
state of Minnesota bonding monies for their project at the former St. Paul Monastery’s building
located at Century Avenue and Larpenteur Avenue. Furthermore, the resolution directs the City
Manager to prepare documents to approve the City of Maplewood as fiscal agent for the
Tubman project.
Tubman staff is requesting that a similar resolution of support be approved by the City Council
for 2014.
City staff have been working with Tubman Alliance to assist with the financial support for
operations and improvements to the former Monastery location. Tubman is requesting state of
Minnesota bonding monies to support their project to make necessary code, accessibility and
security improvements. The capital bonding request is for $720,000 for consideration in the
2014 Legislative Session.
State bonding is provided to only state agencies, so Tubman cannot receive the funds directly.
This requires that a local government agency act as the fiscal agent. Tubman has requested
that the City of Maplewood, as the host city for their operations, act in this regard. Staff is
requesting adoption of the attached resolution of support for acting as the fiscal agent for this
project. The final details of the agreement between Tubman and the City of Maplewood have
not been finalized by Tubman’s legal counsel and City Attorney Kantrud.
Recommendation
Staff recommends that the City Council adopt the attached resolution of support for Tubman in
securing state of Minnesota bonding monies for their project and further directing the City
Manager to develop documents to approve the City as fiscal agent for Tubman in this endeavor.
Attachments
1. Resolution of Support for Tubman Project
Council Packet Page Number 39 of 191
Resolution of Support for Tubman
To Allow City as Fiscal Agent for State Bonding Proposal
WHEREAS, Tubman operates a regional Community Collaborative Service
Center, Shelter for victims of violence and exploitation, and Learning Institute at the
former St. Paul’s Monastery located at Monastery Way and Larpenteur Avenue, and
WHEREAS, Tubman is proposing nearly $6 million in necessary code,
accessibility and security improvements to the former monastery—now Harriet Tubman
Center East—to facilitate this service center, and
WHEREAS, Tubman is requesting state bonding support through legislation to
provide for up to $720,000 in financial support to complete renovations and furnish the
two remaining shelter floors in this facility, and
WHEREAS, the Maplewood City Council has previously expressed support for
the services provided by Tubman for the citizens of our City and region, and
WHEREAS, the State of Minnesota requires that a local government agency act
as the fiscal agent for General Obligation Bond funding.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, as follows:
1. Hereby acknowledges its support for Tubman’s request for state funding for this
important project and improvement, and further supports said legislation as
introduced on behalf of Tubman in the 2014 legislative session.
2. Hereby directs the City Manager to prepare documents for Council approval such
that the City of Maplewood will act as the fiscal agent for Tubman in receiving
financial support from the State of Minnesota.
G3 Attachment 1
Council Packet Page Number 40 of 191
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MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Mychal Fowlds, IT Director
SUBJECT: Approval of Resolution Directing Modification of Existing Construction Contract,
Change Order 4 with Weber, Inc., Police Department Expansion Project – Phase 2
DATE: September 16, 2013
INTRODUCTION
The City Council will consider approving the attached resolution directing the modification of the
existing construction contract for the Police Department Expansion Project – Phase 2.
BACKGROUND
On April 29, 2013, the Council awarded Weber, Inc. a construction contract for the build out of offices
and modification of existing areas in 1830 County Road B East in the amount of $359,000. There have
been 3 change orders to the contract to date in the amount of $14,885.63.
DISCUSSION
The modifications consist primarily of small changes due to items found during the demolition of
existing areas. These modifications result in an increase to the overall construction contract.
Remove fire damper (Subtraction)
It was determined that we did not need a fire damper in the corridor and therefore it was removed from
the contract.
Remove window film (Subtraction)
Initially it was planned to have a privacy film installed on the interior windows of the corridor leading to
the Investigations offices. After speaking with Chief Schnell it was determined that this was not
needed.
The change order costs are summarized below:
Change Order #4 Amount
1 Remove fire damper $ (160.00)
2 Remove window film $ (700.00)
Total Change Order No. 4 $ (860.00)
BUDGET
Approval of Change Order No. 4 will decrease the project construction contract amount by $860.00
from $373,885.63 to $373,025.63. No adjustments to the approved budget are needed at this time.
Council Packet Page Number 41 of 191
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RECOMMENDATION
Staff recommends that the council approve the attached Resolution Directing Modification of Existing
Construction Contract, Change Order No. 4, for the Police Department Expansion Project – Phase 2.
ATTACHMENTS
1. Resolution directing modification of existing construction contract, change order no. 4
2. Change order form
Council Packet Page Number 42 of 191
G4
Attachment 1
RESOLUTION
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
POLICE DEPARTMENT EXPANSION PROJECT - PHASE 2, CHANGE ORDER NO. 4
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Police
Department Expansion Project – Phase 2, and has let a construction contract pursuant to Minnesota
Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated as
Police Department Expansion Project – Phase 2, Change Order No. 4.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The Mayor is hereby authorized and directed to modify the existing contract by executing
said Change Order No. 4 which is a decrease of $860.00.
The revised contract amount is $373,025.63.
Adopted by the Maplewood City Council on this 23rd day of September 2013.
Council Packet Page Number 43 of 191
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Attachment 2
CHANGE ORDER
CITY OF MAPLEWOOD
PROJECT NAME: Police Department Expansion Project - Phase 2
CONTRACTOR: Weber, Inc.
CHANGE ORDER NO.: Four (4)
DATE: September 23, 2013
The following changes shall be made in the contract documents:
ADD BID SCHEDULE CO #4 – CHANGE ORDER NO. 4
Item
No. Item Description Amount
1 Remove fire damper $ (160.00)
2 Remove window film $ (700.00)
TOTAL SCHEDULE CO #4 $860.00
TOTAL NET CHANGE ORDER NO. 4 $860.00
CONTRACT STATUS:
Original Contract: $359,000.00
Net Change of Prior Changes: 14,885.63
Change this Change Order: (860.00)
Revised Contract: $373,025.63
Recommended By: SEH, Inc.
By: Date:
Agreed to By: Weber, Inc.
By: Date:
Approved By: City of Maplewood
By: Date:
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G6
MEMORANDUM
TO: Charles Ahl, City Manager
Karen Guilfoile, Citizen Services Director
FROM: Regan Beggs, Business License Specialist
DATE: September 12, 2013
SUBJECT: Approval of a Fee Waiver for a Temporary Food Sales Permit Fee for Ramsey
County Sheriff’s Foundation
Introduction
On Tuesday, September 10, 2013 Cheryl Hiner, representing the Ramsey County Sheriff’s
Foundation, submitted an application for a Temporary Food Sales permit to be used for their
annual “Fright Farm” event held at the Ramsey County Fairgrounds, 2020 White Bear Avenue.
The event will be held the dates of October 4-5, 11-12, 18-19, 25-26 and 30-31 and will run from
7:00pm to 11:00pm each night. In addition, a Low Scare Event will be held on October 27th from
12:00pm to 4:00pm.
As all proceeds from the Fright Farm event are donated to the Ramsey County Sheriff’s
Foundation to support community programs, such as the Drug Abuse Resistance Education
(D.A.R.E.) and Canine (K-9) programs, Ms. Hiner has requested that the permit fee of $55.00
per day ($605.00 total) be waived.
Recommendation
Staff recommends the approval to waive the $605.00 fee associated with the Temporary Food
Sales permit for the Ramsey County Sheriff’s Foundation’s “Fright Farm” located at the Ramsey
County Fairgrounds, 2020 White Bear Avenue.
Council Packet Page Number 50 of 191
H1
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Karen Guilfoile, City Clerk
DATE: September 9, 2013
SUBJECT: Approval of First Reading Amending the Ordinance Regulating Off-Sale
Intoxicating Liquor Licenses – Distance Requirements
Introduction
In 2006, the city council approved revisions to Chapter 6 of the City Code that relates to
Alcoholic Beverages. One of the changes was that intoxicating liquor off-sale premises must be
1,000 feet from an existing off-sale premise. Existing license holders that fell within 1,000 feet
of each other were grandfathered in until the time that the licensed establishment was sold for a
purpose other than an off-sale liquor license store. Section 6-169 follows:
Sec. 6-169. - Ineligibility of certain premises.
No off-sale license shall be issued under this division for premises located 1,000 feet from
an existing off-sale premise. Licensed premises that fall within 1,000 feet of each other
before November 1, 2006, shall be exempt from the 1,000-foot requirement until that time
that the licensed establishment is sold for a purpose other than an off-sale liquor store.
(Ord. No. 875, 10-23-2006)
Background
This issue was discussed at the January 14, 2013 Council Manager Workshop for clarification
on the interpretation of measuring the 1,000 feet from premise to premise or from property line
to property line. The general consensus at that meeting was that the distance should be
measured from premise to premise.
Further discussion was held and staff was directed to contact other cities in the metro area to
see what others may have as distance requirements. In the meantime a moratorium was
placed on new establishments until the end of September 2013.
Eighteen surrounding communities were contacted to see what their distance requirements are.
As you can see from the following information, the requirement ranges from no distance up to
one mile.
After review of numerous surrounding communities and with the input from some of our current
license holders staff is recommending that our current code be revised to require a distance of
2,640 feet or one-half mile between licensed premises. If is further recommended that the
distance be measured from main entrance to main entrance and current license holders be
exempt from the 2,640 foot requirement until that time that the licensed establishment is sold for
a purpose other than an off-sale liquor store.
Council Packet Page Number 51 of 191
H1
The code revisions follows:
Sec. 6-169 Ineligibility of certain premises.
No off-sale license shall be issued under this division for premises located 2,640 feet
from an existing off-sale premise. Licensed premises that fall within 2,640 feet of each
other before October 25, 2013, shall be exempt from the 2,640 foot requirement until
that time that the licensed establishment is sold for a purpose other than an off-sale
liquor store. The distance between premises shall be measured from main entrance to
main entrance.
Recommendation
Approve first reading of Sec. 6-169 that governs the distance requirements between existing
and new intoxicating off-sale licensed premises from 1,000 feet to 2,640 feet that also instructs
that the distance be measured from main entrance to main entrance.
Staff Note: This item is being conducted as a Public Hearing. All off-sale license holders
within the City have been mailed notice of this meeting. If the Council desires publication of
this code change to all properties within the Community, direction should be given to staff so
that second reading of this code revision is conducted under a published Public Hearing
notice.
Attachments
1. Cities contacted for distance requirements between off-sale license holders
Council Packet Page Number 52 of 191
H1
Attachment 1
Cities Contacted for Distance Requirements
Between Off-Sale License Holders.
City Comments
Apple Valley Municipal Liquor Stores, no distance requirements.
Blaine One Mile - The city council shall issue off-sale liquor
licenses in such a manner that no license shall be issued
to a property which is located within one mile of the
location of an existing off-sale license.
Cottage Grove 1,000 Feet - No off-sale intoxicating license shall be
granted for premises located within one thousand feet
(1,000') of another licensed off-sale intoxicating premises
as measured between the nearest building walls of the
establishments.
Eden Prairie Municipal Liquor Stores, no distance requirements.
Edina Municipal Liquor Stores, no distance requirements.
Fridley Municipal Liquor Stores, no distance requirements
Minneapolis 2,000 Feet - After April 15, 1994, no "off sale" license shall
be issued for a location, the main entrance of which is
within a radius of two thousand (2,000) feet from the main
entrance of an existing "off sale" location. Any licenses in
existence on April 15, 1994, may be renewed or reissued
for such locations without regard to such distance
limitations. The two thousand-foot limitation shall not apply
to the issuance of any "off sale" liquor license for the
following locations:
(b) In a location where the main entrance is less than one
thousand (1,000) feet from the main entrance of a location
where the applicant, on the date of application, holds an
"off sale" liquor license, and where the applicant's location
on the date of application is also less than two thousand
(2,000) feet from the main entrance of an existing "off sale"
location, which existing "off sale" location is also located in
a shopping center consisting of a group of commercial
establishments built on a site that is planned, developed,
owner and managed as an operating unit related in
location, size and types of shops to the trade area that the
unit serves, and providing on-site parking in definite
Council Packet Page Number 53 of 191
H1
Attachment 1
relationship to the type and total size of the stores, and
provided further that the applicant has not previously
applied this exception.
New Hope No distance requirements.
Oakdale No distance requirements. However a new liquor store
recently opened a few blocks from another and the
question of distance came up. They may be looking at
distance requirements in the near future.
Richfield Municipal Liquor Stores. The liquor stores will be located at
a suitable place or places in the City as the Council
determines.
Roseville No distance requirement.
Shoreview No distance requirement.
So. St. Paul 2,640 Feet - Off-sale licenses may be issued in commercial
or business zoning districts if the establishment is located
more than one-half mile (approximately 2,640 feet) from an
establishment with an existing off-sale license, the distance
to be measured from the nearest point of the property lines
from one property to another.
St. Paul Half-Mile Radius - No off-sale license shall be issued to
any location within a half-mile radius of any existing off-
sale establishment, except in the downtown business
district, where the distance requirement shall be a radius of
three hundred (300) feet.
West St. Paul No distance requirement.
White Bear Lake No distance requirements.
Woodbury No distance requirements.
Council Packet Page Number 54 of 191
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Nick Carver, Assistant Building Official
Melinda Coleman, Assistant City Manager
DATE: September 16, 2013
SUBJECT: Approval of Green Building Program Ordinance – Second Reading
Introduction
The City adopted an energy efficiency and conservation strategy in December 2009. The
strategy was required as part of the City’s energy efficiency conservation block grant. One
purpose for the strategy is to help establish policies and priorities to move Maplewood in the
direction of improved long-term operational energy efficiency.
Implementation of the strategy includes the adoption of energy policies that will ensure
achievement of the City’s energy goals. This green building program ordinance will assist in the
promotion of green building practices throughout the City. The city of Maplewood will lead by
example and provide incentives for others to accomplish similar goals.
Background
Just over three years ago the Maplewood city council approved an exploratory green building
program search that would promote a city wide green building program that would be effective
and produce efficient results.
After detailed analysis the building inspection division of the community development
department partnered with the International Code Council to assist in the development of the
National Green Building Standards for residential buildings and the International Green
Construction Code for commercial buildings. The city of Maplewood is recognized as a leader in
“green building” and bridging the gap for progress.
A seminar was constructed where all the Maplewood Community Boards and the City Council
were presented with a complete description of the National Green Building Standards and the
International Green Construction Codes including an incentive plan and implementation
schedule.
Budget Impact
None
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Discussion
On May 01, 2012, the 2012 International Green Construction Code (IgCC) publication was
released. The following is a condensed outlined detail of the proposed ordinance and some
commonly asked questions.
1. The ordinance should promote green building construction in all property zones.
• This ordinance will accomplish these goals by including all occupancy
groups, construction types and property zones.
2. The green building ordnance is mandatory for all city-owned and city-financed
buildings.
• City-owned buildings and projects are covered as “mandatory” by this
ordinance. City-owned existing buildings will be prioritized for compliance with
the 2012 IgCC Chapter 10. All city-financed buildings and projects will be
considered by the City Manager, or designee, and approved by the city
council to determine inclusion in this green building program.
3. How does the ordinance address the city’s existing buildings?
• City-owned existing buildings and projects will be prioritized for compliance
with the 2012 IgCC Chapter 10. Compliance of all city buildings up to 10
years from adoption date.
4. National Green Building Standards (residential) content.
5. International Green Construction Code (commercial) content.
6. How does the incentive plan function?
• The Community Development Director and Building Official shall annually
consider an incentive plan.
• The Community Development Director and Building Official shall establish a
budget item for the “Maplewood Green Building Program”.
• The Community Development Director and Building Official shall establish the
residential performance level and monetary incentive rewards.
• The Community Development Director and Building Official shall establish
“certificates of compliance” to be awarded.
• The Community Development Director and Building Official shall establish a
community recognition agenda profile.
REQUIREMENTS DETERMINED BY THE JURISDICTION SYNOPSIS (Maplewood)
Table 302.1 outlines the jurisdictional requirements which must be completed by the City of
Maplewood. This table provides an opportunity for the city to customize the 2012 IgCC beyond
the minimum requirements and meet local environmental priorities. A response to all categories
is required to be addressed.
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TABLE 302.1
REQUIREMENTS DETERMINED BY THE JURISDICTION
Section Section Title or Description and Directives Jurisdictional
Requirements
CHAPTER 1. SCOPE
101.3
Exception
1.1
Detached one- and two-family dwellings and multiple
single-family dwellings (town-houses) not more than
three stories in height above grade plane with a
separate means of egress, their accessory structures,
and the site or lot upon which these buildings are
located, shall comply with ICC 700.
X Yes
No
101.3
Exception
1.2
Group R-3 residential buildings, their accessory
structures, and the site or lot upon which these buildings
are located, shall comply with ICC 700.
X Yes
No
101.3
Exception
1.3
Group R-2 and R-4 residential buildings four stories or
less in height above grade plane, their accessory
structures, and the site or lot upon which these buildings
are located, shall comply with ICC 700.
Yes
X No
CHAPTER 4. SITE DEVELOPMENT AND LAND USE
402.2.1 Flood hazard area preservation, general Yes X No
402.2.2 Flood hazard area preservation, specific Yes X No
402.3 Surface water protection Yes X No
402.5 Conservation area Yes X No
402.7 Agricultural land Yes X No
402.8 Greenfield sites Yes X No
407.4.1 High-occupancy vehicle parking Yes X No
407.4.2 Low-emission, hybrid and electric vehicle parking Yes X No
409.1 Light pollution control Yes X No
CHAPTER 5. MATERIAL RESOURCE CONSERVATION AND EFFICIENCY
503.1
Minimum percentage of waste material diverted from
landfills
50%
65%
X 75%
CHAPTER 6. ENERGY CONSERVATION, EFFICIENCY AND CO²𝑒𝑒 EMISSION REDUCTION
302.1,
302.1.1,
602.1
zEPI of Jurisdictional Choice – The jurisdiction shall
indicate a zEPI of 46 or less in each occupancy for
which it intends to require enhanced energy
performance.
Occupancy: na
zEPI: na
604.1 Automated demand response infrastructure Yes X No
CHAPTER 7. WATER RESOURCE CONSERVATION, QUALITY AND EFFICIENCY
702.7 Municipal reclaimed water Yes X No
CHAPTER 8. INDOOR ENVIRONMENTAL QUALITY AND COMFORT
804.2 Post-Construction Pre-Occupancy Baseline IAQ Testing Yes X No
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807.1 Sound Transmission and sound levels Yes X No
CHAPTER 10. EXISTING BUILDINGS
1007.2 Evaluation of existing buildings X Yes No
1007.3 Post Certificate of Occupancy zEPI, energy demand,
and CO²𝑒𝑒 emissions reporting
Yes
X No
The following is an explanation to the table response.
CHAPTER 1. Scope
This chapter indicates that the National Green Building Standards will be the base document for
detached one- and two- family dwellings, multiple single-family dwellings (townhouses) not more
than three stories in height.
Group R-3 residential buildings, their accessory structures, and the site or lot upon which these
buildings are located.
Group R-2 and R-4 shall comply with the 2012 International Green Construction Code as a base
document.
CHAPTER 4. Site Development and Land Use
The requirements listed are considered covered and protected by current city ordinances as
established by Public Works and Community Development departments. Indicating a “no”
answer allows those departments to operate as established.
CHAPTER 5. Material Resource Conservation and Efficiency
The IgCC minimum requirement is that not less than 50% of nonhazardous construction waste
be diverted from landfill disposal. Research indicates that the city of Maplewood and the state of
Minnesota have ample waste management resource programs to increase this requirement to a
minimum of 75%.
CHAPTER 6. Energy Conservation, Efficiency and CO2 Emission Reduction
The city of Maplewood has not deleted IgCC Chapter 6 but rather has deemed this Chapter 6 as
optional. The 2012 International Energy Conservation Code will typically be used as the base
document for all energy related issues. No increase is necessary.
CHAPTER 7. Water Conservation
Municipal reclaimed water is not available to the city of Maplewood at this time. No increase is
necessary.
CHAPTER 8. Indoor Environmental Quality and Comfort
The city of Maplewood agrees that the base document minimums meet all the requirements
necessary for indoor air and sound transmission quality.
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CHAPTER 10. Existing Buildings
All city of Maplewood owned buildings and city of Maplewood financed buildings shall meet the
requirements specified in 2012 IgCC Section 1007.2. As part of Maplewood’s sustainability
goals all “covered” buildings shall be brought into compliance with this code. “Covered” existing
buildings will be prioritized for compliance.
EXCEPTIONS AND DELETIONS TO THE BASE DOCUMENTS
1. 2012 International Green Construction Code Section 101.3, exception 4 shall be
deleted. NOTE: This deletion prevents ASHRAE 189.1 as an optional design
choice compliance path.
2. 2012 International Green Construction Code Section 301.1.1 shall be deleted.
NOTE: This deletion prevents ASHRAE 189.1 as an optional design choice
compliance path.
3. 2012 International Green Construction Code Chapter 6 shall be an optional chapter.
Chapter 6 or the 2012 International Energy Conservation Code shall be used, but not
both or portions of both.
Recommendation
Staff recommends approval of the proposed green building program ordinance.
Attachments
1. Proposed Green Building Program Ordinance
P:/com_dvpt/ord/green building ordinance
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Council Packet Page Number 59 of 191
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Attachment 1
ORDINANCE NO. _____
AN ORDINANCE TO THE MAPLEWOOD MUNICIPAL CODE REGARDING THE GREEN
BUILDING PROGRAM
The Maplewood City Council approves the following addition to the Maplewood Code of
Ordinances. This ordinance creates a new green building ordinance which will be placed in the
Building Chapter (Chapter 12) of the city code.
Section 1. Scope.
This ordinance applies to the regulations of “green building” within the City of
Maplewood, Ramsey County, Minnesota. This ordinance focuses on residential, commercial
and industrial buildings in the City of Maplewood. This ordinance applies to City of Maplewood
owned and financed buildings as determined by the City Manager and approved by the City
Council. Other buildings within the City of Maplewood are NOT subject to the code provisions of
this ordinance unless the building owner or representative accepts these provisions as a
volunteer commitment. The City of Maplewood shall establish an incentive plan for private
property choosing the voluntary commitment.
Section 2. Purpose and Intent.
It is the goal of the City of Maplewood to provide green building program provisions consistent
with the scope of a green construction code. This green building program is intended to
safeguard the environment, public health, safety and general welfare through the establishment
of requirements to reduce the negative impacts and increase the positive impacts of the built
environment on the natural environment and building occupants. The green building program is
not intended to abridge or supersede safety, health or environmental requirements under other
applicable codes or ordinances.
Section 3. Base Documents.
a. ICC 700-2008 National Green Building Standards.
This Standard applies to detached one and two-family dwellings and multiple single
family dwellings (town-houses) not more than three stories in height above grade plane
with a separate means of egress, their accessory structures, and the site or lot upon
which these buildings are located. This Standard shall also be used for subdivisions,
building sites, alterations, additions, renovations, mixed-use residential buildings, and
historic buildings, where applicable.
b. 2012 International Green Construction Code.
The provisions of this code shall apply to the design, construction, addition, alteration,
change of occupancy, relocation, replacement, repair, equipment, building site,
maintenance, removal and demolition, of every building or structure or any
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appurtenances connected or attached to such buildings or structures and to the site on
which the building is located.
TABLE 302.1
c. REQUIREMENTS DETERMINED BY THE JURISDICTION (MAPLEWOOD)
Section Section Title or Description and Directives Jurisdictional
Requirements
CHAPTER 1. SCOPE
101.3
Exception
1.1
Detached one- and two-family dwellings and multiple
single-family dwellings (town-houses) not more than
three stories in height above grade plane with a
separate means of egress, their accessory structures,
and the site or lot upon which these buildings are
located, shall comply with ICC 700.
X Yes
No
101.3
Exception
1.2
Group R-3 residential buildings, their accessory
structures, and the site or lot upon which these buildings
are located, shall comply with ICC 700.
X Yes
No
101.3
Exception
1.3
Group R-2 and R-4 residential buildings four stories or
less in height above grade plane, their accessory
structures, and the site or lot upon which these buildings
are located, shall comply with ICC 700.
Yes
X No
CHAPTER 4. SITE DEVELOPMENT AND LAND USE
402.2.1 Flood hazard area preservation, general Yes X No
402.2.2 Flood hazard area preservation, specific Yes X No
402.3 Surface water protection Yes X No
402.5 Conservation area Yes X No
402.7 Agricultural land Yes X No
402.8 Greenfield sites Yes X No
407.4.1 High-occupancy vehicle parking Yes X No
407.4.2 Low-emission, hybrid and electric vehicle parking Yes X No
409.1 Light pollution control Yes X No
CHAPTER 5. MATERIAL RESOURCE CONSERVATION AND EFFICIENCY
503.1
Minimum percentage of waste material diverted from
landfills
50%
65%
X 75%
CHAPTER 6. ENERGY CONSERVATION, EFFICIENCY AND CO²𝑒𝑒 EMISSION REDUCTION
302.1,
302.1.1,
602.1
zEPI of Jurisdictional Choice – The jurisdiction shall
indicate a zEPI of 46 or less in each occupancy for
which it intends to require enhanced energy
performance.
Occupancy: na
zEPI: na
604.1 Automated demand response infrastructure Yes X No
CHAPTER 7. WATER RESOURCE CONSERVATION, QUALITY AND EFFICIENCY
702.7 Municipal reclaimed water Yes X No
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CHAPTER 8. INDOOR ENVIRONMENTAL QUALITY AND COMFORT
804.2 Post-Construction Pre-Occupancy Baseline IAQ Testing Yes X No
807.1 Sound Transmission and sound levels Yes X No
CHAPTER 10. EXISTING BUILDINGS
1007.2 Evaluation of existing buildings X Yes No
1007.3 Post Certificate of Occupancy zEPI, energy demand,
and CO²𝑒𝑒 emissions reporting
Yes
X No
d. EXCEPTIONS AND DELETIONS TO THE BASE DOCUMENTS.
1. 2012 International Green Construction Code Section 101.3, exception 4 shall be
deleted.
2. 2012 International Green Construction Code Section 301.1.1 shall be deleted.
3. 2012 International Green Construction Code Chapter 6 shall be an optional chapter.
The 2012 International Energy Conservation Code shall be used, but not both or
portions of both.
Section 4. General Ordinance Provisions
a. Interpretation
In interpreting this ordinance and its application, the provisions of these regulations shall
be held to the minimum requirements for the protection of public health, safety and
general welfare as determined by the Building Official.
b. Conflict
Where there is conflict between a general requirement and a specific requirement, the
specific requirement shall be applicable. Where, in any specific case, different sections
of the code specify different materials, methods of construction or other requirements,
the most practical requirement to meet the intent of the code shall govern. The
provisions of this code shall not be deemed to nullify any provisions of local, state or
federal law.
Section 5. Ordinance Placement.
a. 12-41
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The city council approved the first reading of this ordinance on.
The city council approved the second reading of this ordinance on.
Signed:
_______________________________ _______________________________
Will Rossbach, Mayor Date
Attest:
________________________________
Karen Guilfoile, City Clerk
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Council Packet Page Number 63 of 191
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MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: DuWayne Konewko, Parks and Recreation Director
Jim Taylor, Parks Manager
DATE: September 17, 2013
SUBJECT: Approval of Geranium Park Playground Plan
Introduction
Parks staff has been working with area playground providers to provide designs for a new
playground at Geranium Park. The site work for the project was done internally by the Public
Works Department.
Discussion
In early August, City staff sent a Request for Proposal (RFP) to five playground vendors in the
state. The RFP was fairly simple. We gave them a $90,000 budget and asked them to come up
with a dream park for an age range of 5-12 year olds. We received five proposals. The project
team of Parks and Recreation Staff narrowed the proposals down to two. This was based on
Play Value and meeting the specifications of the RFP. At that meeting, it was decided that the
two proposals to be presented to the residents would be Little Tikes Commercial represented by
Flanagan Sales and Landscape Structures represented by Flagship Recreation.
On September 4, Staff presented the two proposals at Geranium Park to neighborhood
residents. This was a new process that went very well. Each resident regardless of age was
asked to place a sticker on the proposal they liked the most.
All of the companies that turned in proposals were very competitive. Many offered special
discounts to be as competitive as possible. The Flanagan/Little Tikes proposal was presented
with a $37,115.60 discount which made it stand out over the rest by giving the proposal a lot of
extra play value.
Budget Impact
Funding for this project will come from the Parks Allocation of General Tax Levy Dollars in the
Capitol Improvement Fund.
Council Packet Page Number 64 of 191
Recommendation
Staff recommends the Council authorize the City Manager to enter into a contract with Flanagan
Sales Inc. to purchase and install new playground equipment chosen by the residents at
Geranium Park.
Attachments
1. Park Improvement Map
2. Flanagan Sales Design
Council Packet Page Number 65 of 191
I2 Attachment 1
Council Packet Page Number 66 of 191
I2 Attachment 2
Council Packet Page Number 67 of 191
I3
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: DuWayne Konewko, Parks and Recreation Director
James Taylor, Parks Manager
DATE: September 17, 2013
SUBJECT: Approval of Marshlands Trail Agreements for East Metro Training Facility
a. Hill Murray School
b. Ramsey County
Introduction
The City has requested the Permitted Facilities Agreement with Hill Murray and Ramsey County
as part of Project 09-09 The East Metro Public Safety Training Center to construct a turf trail
through the properties owned by Hill Murray and Ramsey County.
Background
The new turf trail would provide a connection from the city owned trail on Sterling Street to
Holloway Avenue as shown in Attachment C. The trail passes through land owned by Ramsey
County, Hill Murray School, and the city.
Staff has worked with representatives from both organizations to come up with an agreement for
the installation and maintenance of the trail. All parties agree the trail will give much needed
pedestrian access to the area.
Budget Impact
Project construction is funded as part of City Project 09-09 The East Metro Public Safety
Training Center.
Recommendation
Staff recommends the following approvals:
a. Approval of Marshland Trail Agreement with Hill Murray School
b. Approval of Marshland Trail Agreement with Ramsey County Parks and Recreation
Council Packet Page Number 68 of 191
Attachments
1. Agreement with Hill Murray School
2. Agreement with Ramsey County Parks and Recreation
3. Proposed Trail Map
Council Packet Page Number 69 of 191
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C:\Users\bschafhauser\Desktop\H-M Trail Agreement (clean).doc
AGREEMENT
BETWEEN
CITY OF MAPLEWOOD AND HILL-MURRAY SCHOOL
FOR CONSTRUCTION AND MAINTENANCE OF PROPOSED TRAIL
IMPROVEMENTS ON HILL-MURRAY SCHOOL PROPERTY
This Agreement (“Agreement”) is between Hill-Murray School located at 2625
Larpenteur Avenue East, Maplewood , MN 55109 (“School”) and the City of Maplewood, a
municipal corporation of the State of Minnesota, 1830 County Road B East, Maplewood MN
55109 (“City”).
WHEREAS, the City is constructing public improvements as part of the Marshland
Project including a turf trail for public use;
WHEREAS, a portion of the proposed turf trail construction will be on land owned
by the School and identified by Ramsey County P.I.D. No. 13292243002 (the “School
Property”); and
WHEREAS, the City has requested permission from the School to construct a
portion of the turf trail on School Property; and
WHEREAS, the City will be responsible for all costs associated with the trail,
including, but not limited to, design, construction, and all on-going maintenance,
replacement, and reconstruction of the proposed trail; and
WHEREAS, the proposed trail improvements will provide additional recreational
opportunities for users in the community;
NOW, THEREFORE, in consideration of the mutual covenants and promises made
herein, the parties agree as follows:
SECTION 1
TERMS
1) Subject to, and in accordance with, the terms and provisions of this
Agreement, the City may construct a trail segment on a portion of the
School Property located at the northwestern corner thereof, immediately
adjacent to the Sterling Avenue street easement, the location of which is as
more exactly described in the trail plans attached hereto as Exhibit A (the
“Plans”).
I3 Attachment 1
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2) The City shall construct the proposed turf trail segment in strict accordance
with the Plans. The exact trail alignment shall be staked on the School
Property before any construction commences and shall be approved by
School prior to construction.
3) The School grants the City and its assigns access to the areas identified as
“Temporary Construction Easement” on Exhibit A for staging and
construction of the proposed trail segment until December 31, 2014.
4) The City shall notify the School at least three (3) days in advance of
commencing construction on School Property.
5) The City shall ensure that the project design conforms to the permit
requirements of the Ramsey-Washington Metro Watershed District, if
applicable, and, to the extent any changes to the Plans are required to effect
such compliance, City shall obtain School’s prior consent thereto, which
shall be made a part of this Agreement.
6) The City shall be responsible for (and shall pay promptly when due) all
costs associated with the design, construction, maintenance, replacement
and reconstruction of the turf trail segment.
7) The City shall never assess the School for any costs associated with the trail
whether adjacent to School Property or otherwise, including, but not limited
to, construction, trail replacement or any maintenance of the trail.
8) The School grants the City a revocable license to access the School Property
solely for the purposes of maintaining the trail and operating as a
recreational trail. Such license includes permission to utilize the equipment
and labor necessary for cleaning and maintenance activities on the trail.
Such access shall be subject to such reasonable limitations and requirements
as School may, from time to time, elect to impose thereon by notice to City.
Notwithstanding any term of this Agreement to the contrary, such license
and all of the City’s rights under this Agreement, including, but not limited
to, the public’s use of the trail pursuant hereto, may be revoked and
terminated by School, with or without cause, as the case may be, by
delivery of sixty (60) days’ prior written notice to City whereupon City shall
remove the trail improvements from the School Property and restore the
School Property to substantially the condition which existed thereon prior to
installation of the trail, all at City’s sole cost, within sixty (60) days
following delivery of such notice to City.
I3 Attachment 1
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9) The School grants to the City for use by the general public a non-exclusive,
revocable license to use the trail (as laid out and built) for pedestrian and
non-motorized traffic (e.g. bicycle traffic) to safely use and traverse the trail
corridor. The City shall enforce the prohibition against motorized or other
unauthorized use.
10) The City shall be responsible for restoration of all areas disturbed by
construction, trail replacement, maintenance activities or use of the trail.
Restoration shall be completed per the original construction plans unless
otherwise agreed to by the School.
11) The City shall be solely responsible for complying, and shall comply, with
all laws, ordinances rules or requirements of all Federal, State, Municipal
and local agencies regarding any matters relating to the trail. The City shall
secure all required permits prior to commencing construction.
12) School reserves right to use the part of the School Property on which the
trail is located for purposes not inconsistent with the trail, including, but not
limited to, locating utilities and other improvements under and over the trail.
13) Nothing contained in this Agreement shall be deemed to constitute a gift,
grant or dedication of any portion of the School Property or any interests
therein to the general public or for any public purpose whatsoever. It is the
intention of the School that this Agreement is for the sole benefit of the City
(which may allow use of the trail by the general public pursuant hereto and
in accord with the terms hereof) and is not intended to benefit any other
person or entity, whether as a third party beneficiary or otherwise, nor to
give any such third party any rights hereunder. The City shall not assign,
transfer or encumber its rights or interests herein or hereunder.
SECTION 2
MAINTENANCE
1) The City shall perform maintenance, restoration and reconstruction activities
on the trail so as to keep the trail and adjacent areas in good, well-kept and
safe condition at all times; such obligations of the City to be performed in a
safe, timely manner and to the satisfaction of the School. School has no
such duties whatsoever.
2) The City shall contact the School a minimum of three (3) days in advance of
any restoration or reconstruction activities.
I3 Attachment 1
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3) The City shall respond to any written request by the School to sweep,
remove snow and ice, or remove other debris within 24 hours, if practicable;
provided, the School has no obligation whatsoever to monitor the condition
of the trail or notify the City of its condition. Should the City not perform
the maintenance requested or notify the School in writing of any delay that
would make a 24 hour timeframe impracticable, the School may, but shall
have no obligation to, perform such maintenance. City shall be responsible
for, and pay within thirty (30) days, the costs the School bills for such
services.
4) The City shall respond to the written request of the School for other
maintenance, restoration, reconstruction or condition required under this
Agreement to be performed by City, and perform the requirement, within 30
days of receiving the notice. The City and School shall coordinate a
reasonable time for performing requested services.
SECTION 3
DEFAULT AND DISPUTES
1) The City, through its Parks and Recreation Department or proper designee,
agrees to meet at the request of the School should any issue arise under this
Agreement. The purpose of said meetings shall be to discuss issues which
affect the substantive rights of the parties under this Agreement. The time
and place of any such meeting, hereunder, shall be determined by the parties
with reasonable notice to one another. The parties retain the right to
conduct meetings through other electronic means as is acceptable to both
parties.
2) Should the City not perform any term under this Agreement, the School
may, with 60-day written notice, terminate this Agreement. Upon such
termination, and if requested by the School, the City shall remove the trail
from the School Property and restore the School Property to its pre-trail
condition, all at City’s cost. The foregoing provisions of this paragraph
shall not limit School’s termination and revocation rights otherwise
provided in this Agreement.
SECTION 4
AGREEMENT SUBJECT TO DATA PRACTICES ACT
1) This Agreement shall be subject to the Minnesota Data Practices Act, at
Minnesota Chapter 13, comparable provisions and Federal Law.
I3 Attachment 1
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SECTION 5
INDEMNIFICATION & INSURANCE
1) The City shall defend, indemnify and hold the School, its officials, agents
and employees harmless from and against all claims, suits, causes of action
liabilities, injuries, damages and costs (including reasonable attorney’s fees)
of whatsoever nature arising out of or relating to activities, actions or
inactions of the City, its agents, contractors or employees in all activities
relating to this project and ongoing maintenance or otherwise arising out of
or in connection with the trail on the School Property. This provision shall
survive the termination of this Agreement.
2) The City shall obtain and maintain liability insurance at all times this
Agreement is in force and provide the School with an Insurance Certificate
naming the School as an “Additional Insured”, all of which shall be in form
and substance reasonably approved by the School Risk Manager prior to
entering School Property.
SECTION 6
MEDIATION OF DISPUTES
[Intentionally omitted.]
SECTION 7
COMPLETENESS OF THE AGREEMENT
1) This document contains all the terms and conditions of the agreement of the
parties concerning the trail as of the date hereof and there are no other
understandings, representations or agreements, written or oral, not
incorporated herein. Any future amendments, alterations or variations of the
terms of this Agreement shall be invalid unless made in writing and signed
by the parties. If any part of this Agreement is declared null and void by
law, the remaining paragraphs of said Agreement shall be valid.
SECTION 8
NOTICES
1) Except where otherwise provided, whenever it shall be required or permitted
by this Agreement that notice or demand be given or served by either party
to or on the other party, such notice or demand shall be delivered personally,
mailed by United States Certified Mail (Return Receipt Requested) to the
addresses hereinafter set forth, with a copy sent by electronic mail. Such
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notice or demand shall be deemed timely given when delivered personally,
when deposited in the mail in accordance with the above, or when received,
if sent by electronic mail. The addresses of the parties hereto for such mail
purposes are as follows, until written notice of a change of such address has
been given in accordance herewith:
City Manager
City of Maplewood
1830 County Road B East
Maplewood, MN 55109
________ @ci.maplewood.mn.us
President
Hill-Murray School
2625 Larpenteur Avenue East
Maplewood, MN 55109
spaul@hill-murray.org
[Signature page follows]
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Wherefore, the parties have executed this Agreement on the last date written below.
HILL-MURRAY SCHOOL CITY OF MAPLEWOOD
Susan N. Paul, President Mayor
Hill-Murray School
Date: Date:
Bill Schafhauser, Director of Facilities City Manager
Hill-Murray School
Date: Date:
Approved as to Form Legal Counsel
Approval Recommended
Approved as to Form and Insurance:
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C:\Users\bschafhauser\Desktop\H-M Trail Agreement (clean).doc
EXHIBIT A
Trail Plans
[To be attached]
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AGREEMENT
BETWEEN
CITY OF MAPLEWOOD AND COUNTY OF RAMSEY
FOR CONSTRUCTION AND LONG TERM MAINTENANCE OF PROPOSED TRAIL
IMPROVEMENTS ON COUNTY PARK AND RECREATION
LAND
This Agreement is between Ramsey County, Minnesota, a political subdivision of the
State of Minnesota, on behalf of the Parks and Recreation Department, 2015 North Van
Dyke Street, Maplewood MN 55109 (“County”) and the City of Maplewood, a municipal
corporation of the State of Minnesota, 1830 County Road B East, Maplewood MN 55109
(“City”).
WHEREAS, the City is constructing public improvements as part of the Marshland
Project including a turf trail;
WHEREAS, a portion of the proposed turf trail construction is in the Holloway
Marsh Open Space area which is Ramsey County Park and Recreation Department land,
owned by the County; and
WHEREAS, the City has requested permission from the County to construct
portions of the turf trail on County Property; and
WHEREAS, the City will be responsible for all costs associated with the design,
construction, and on-going maintenance, replacement, and reconstruction of the proposed
trail; and
WHEREAS, the proposed trail improvements will provide additional recreational
opportunities for users in the community;
NOW, THEREFORE, in consideration of the mutual covenants and promises made
herein, the parties agree as follows:
SECTION 1
TERMS
1) The City may construct the proposed trail segment on portions of Ramsey
County Park and Recreation property as described as follows:
Halloway Marsh Open Space
PID: 132922420018
PID: 132922410001
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2) The City shall construct the proposed turf trail segment per the attached
plan, Exhibit A. The trail alignment shall be verified by County prior to
construction.
3) The County grants the City and its assigns access to the areas identified as
Temporary Construction Easement on Exhibit A for staging and
construction of the proposed trail segment until December 31, 2014.
4) The City shall notify the County at least three (3) days in advance of
commencing construction on County property.
5) The project design shall conform to the permit requirements of the Ramsey-
Washington Metro Watershed District, if applicable, and shall be made a
part of the agreement.
6) The City shall be responsible for all costs associated with the design,
construction, maintenance, mowing, replacement and reconstruction of the
turf trail segment.
7) The City shall not assess the County for any costs associated with any
portions of the trail adjacent to County property, including construction, trail
replacement or any maintenance of the trail.
8) The County grants the City and its assigns a license to access the property
solely for the purposes of maintaining the trail and operating as a natural
surface non motorized recreational trail. Such license includes permission
to utilize the equipment and labor necessary for cleaning and maintenance
activities on the trail.
9) The City shall be responsible for restoration of all areas disturbed by
construction, trail replacement and any ongoing maintenance activities of
the trail. Restoration shall be completed per the original construction plans
unless otherwise agreed to by the County.
10) The City shall be solely responsible for complying with all laws, ordinances
rules or requirements of any other Federal, State, Municipal or local
agencies regarding any matters relating to the trail. The City shall secure all
required permits prior to commencing construction.
SECTION 2
MAINTENANCE
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1) The City shall perform any turf and trail maintenance, restoration and
reconstruction activities on the trail in a timely manner and to the
satisfaction of the County.
2) The City shall contact the County a minimum of 72 hours in advance of any
restoration or reconstruction activities.
3) The City shall respond to any written request by the County to sweep,
remove snow and ice, or remove other debris within 24 hours, if practicable.
Should the City not perform the maintenance requested by or notify the
county in writing of any delay that would make a 24 hour timeframe
practicable, the County may perform such maintenance. City shall be
responsible for the costs the County bills for such services.
4) The City shall respond to the written request of the County for other
maintenance, restoration, reconstruction or condition of this agreement
within 30 days of receiving the notice. Upon responding to the request, the
City and County shall coordinate a reasonable time for performing requested
services.
SECTION 3
DEFAULT AND DISPUTES
1) The City, through its Parks and Recreation Department or proper designee,
agrees to meet at the request of the County should any issue arise under the
Agreement. The purpose of said meetings shall be to discuss issues which
affect the substantive rights of the parties under this Agreement. The time
and place of any such meeting, hereunder, shall be determined by the parties
with reasonable notice to one another. The parties retain the right to
conduct meetings through other electronic means as is acceptable to both
parties.
2) Should the City not perform any term under this agreement, the County
may, with 60-day written notice, terminate this agreement. Upon such
termination, and if requested by the County, the City shall remove the trail
from County property and restore the property to its pretrial condition.
SECTION 4
AGREEMENT SUBJECT TO DATA PRACTICES ACT
1) This Agreement shall be subject to the Minnesota Data Practices Act, at
Minnesota Chapter 13, comparable provisions and Federal Law.
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SECTION 5
INDEMNIFICATION & INSURANCE
1) The City shall defend, indemnify and hold the County, its official, agents
and employees harmless from any claims, suits, causes of action liabilities,
damages and costs (including reasonable attorney’s fees) of whatsoever
nature arising out of or relating to activities, actions or inactions of the City,
its agents, contractors or employees in all activities relating to this project
and on-going maintenance. This provision shall survive the expiration of
this agreement.
2) The City shall provide the County with an Insurance Certificate naming the
County as an “Additional Insured”, which is acceptable to the County Risk
Manager, prior to entering County property.
SECTION 6
MEDIATION OF DISPUTES
1) Any and all disputes between the parties under and concerning the
Agreement, including its formation and the entering into the clause itself,
shall be subject to mediation. The dispute shall be submitted to a mediator
selected and agreed upon by the parties within thirty (30) days. In the event
that the parties cannot agree to a mediator, a mediator shall be chosen by the
Chief Judge of the Ramsey County District Court. The costs of mediation
shall be equally divided between the parties.
SECTION 7
COMPLETENESS OF THE AGREEMENT
1) This document contains all the terms and conditions of the Agreement, and
any alterations or variations of the terms of this Agreement shall be invalid
unless made in writing and signed by the parties. There are no other
understandings, representations or agreements, written or oral, not
incorporated herein. If any part of this Agreement is declared null and void
by law, the remaining paragraphs of said Agreement shall be valid.
SECTION 8
NOTICES
1) Except where otherwise provided, whenever it shall be required or permitted
by the Agreement that notice or demand be given or served by either party
to or on the other party, such notice or demand shall be delivered personally,
mailed by United States mail to the addresses hereinafter set forth, or sent
by electronic mail. Such notice or demand shall be deemed timely given
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when delivered personally, when deposited in the mail in accordance with
the above, or when received, if sent by electronic mail. The addresses of the
parties hereto for such mail purposes are as follows, until written notice of
such address has been given:
City Manager
City of Maplewood
1830 County Road B East
Maplewood, MN 55109
_________@ci.maplewood.mn.us
Director
Ramsey County Parks and Recreation
2015 North Van Dyke Street
Maplewood, MN 55109
Greg.Mack@co.ramsey.mn.us
Wherefore, the parties have executed this Agreement on the last date written below.
RAMSEY COUNTY CITY OF MAPLEWOOD
Rafael Ortega, Chair Mayor
Ramsey County Board of Commissioners
Date: Date:
Bonnie Jackelen, Chief Clerk City Manager
Ramsey County Board of Commissioners
Date: Date:
Approved as to Form Legal Counsel
Approval Recommended
Approved as to Form and Insurance:
Assistant County Attorney
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I3 Attachment 3Council Packet Page Number 83 of 191
MEMORANDUM
TO: Chuck Ahl, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
Steven Love, Assistant City Engineer
DATE: September 17, 2013 for the September 23 City Council Meeting
SUBJECT: Approval of Subsurface Sewage Treatment System Ordinance - Second
Reading
Introduction
Maplewood has 103 Subsurface Sewage Treatment Systems (SSTS) in use throughout the
City. SSTS are also known as septic systems or Individual Sewage Treatment Systems. In
2008 the Minnesota Pollution Control Agency (MPCA) completed a major update of Minnesota
Statutes, Section 115.55 which govern SSTS. The changes were significant enough that the
City of Maplewood’s current ordinance (Chapter 40, Article II, Division 5) be replaced in its
entirety.
Background
SSTS Ordinance Changes
The updated ordinance is based on a model ordinance developed by the Association of
Minnesota Counties (AMC) in cooperation with the MPCA, specifically for the purpose of
complying with the 2008 SSTS rule update. Following is a summary of the major changes
made to the ordinance:
1. Management Plans: Management plans are required for all new or replaced SSTS. A
management plan describes operational and maintenance requirements and the frequency
of each to ensure system performance, including a planned course of action to prevent an
illegal discharge.
2. Operating Permit: An operating permit is required for SSTS with a pretreatment device,
custom engineered design, or design flow of more than 5,000 gallons per day. Operating
permits specify system performance, operating, and maintenance requirements and
schedules, monitoring locations, procedures, and recording requirements.
3. Compliance Inspections: Compliance inspections are required for construction of a new
system; modification, upgrade, or repair of existing systems; prior to issuance of building
permits for bedroom additions; expansion or change in use of the building or property being
served by the system that might impact performance of the system; and at time of property
transfer. Compliance inspections ensure that an SSTS is working properly.
4. Maintenance: SSTS are required to be inspected and if needed be emptied every three
years. The owner must submit the required MPCA Septic Tank Maintenance Reporting
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Form to the City. This will allow the City to create a system of tracking the required
maintenance inspections.
5. Abandonment: Requires the abandonment of SSTS no longer in use.
Environmental and Natural Resources Commission Review
The Environmental and Natural Resources Commission reviewed the draft ordinance
during their June and July meetings. The major changes recommended by the
Commission included a requirement that compliance inspections are required at time of
property transfer and that the City create a system to monitor whether property owners are
obtaining the required maintenance inspections. The Commission recommended approval of
the ordinance on July 15, 2013.
First Reading
The City Council approved the first reading of the new SSTS ordinance on September 9, 2013,
with no changes.
Budget Impact
None
Recommendation
Approve the second reading of the Subsurface Sewage Treatment System ordinance
(Attachment 1).
Attachments
1. SSTS Ordinance
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ORDINANCE NO. ____
AN ORDINANCE TO THE MAPLEWOOD MUNICIPAL CODE REGARDING SUBSURFACE
SEWAGE TREATMENT SYSTEMS
The Maplewood City Council approves the following addition to the Maplewood Code of
Ordinances. This ordinance replaces Chapter 40, Article II, Division 5 (Individual Sanitary
Sewer Systems) in its entirety.
TABLE OF CONTENTS
Sec. 40-161. - INTRODUCTION ......................................................................................... 1
Sec. 40-162. - TITLE, PURPOSE AND INTENT ................................................................. 1
Sec. 40-163. - AUTHORITY ................................................................................................ 2
Sec. 40-164. - EFFECTIVE DATE ...................................................................................... 2
Sec. 40-165. - 40.195 - RESERVED ................................................................................... 2
Sec. 40-196. - DEFINITIONS .............................................................................................. 2
Sec. 40-197. - SCOPE ........................................................................................................ 6
Sec. 40-198. - JURISDICTION ........................................................................................... 6
Sec. 40-199. - ADMINSTRATION ....................................................................................... 6
Sec. 40-200. - LIABILITY .................................................................................................... 7
Sec. 40-201. - MEASUREMENT OF DISTANCES .............................................................. 7
Sec. 40-202. - INTERPRETATION OF CERTAIN ITEMS ................................................... 7
Sec. 40-203. - 40-232 - RESERVED ................................................................................... 7
Sec. 40-233. - RETROACTIVITY ........................................................................................ 7
Sec. 40-234. - UPGRADE, REPAIR, REPLACEMENT, AND ABANDONMENT ................. 8
Sec. 40-235. - SSTS IN FLOODPLAINS ............................................................................. 9
Sec. 40-236. - CLASS V INJECTION WELLS ..................................................................... 9
Sec. 40-237. - SSTS PRACTITIONER LICENSING ............................................................ 9
Sec. 40-238. - PROHIBITIONS ........................................................................................... 9
Sec. 40-239. - 40-269 - RESERVED ..................................................................................10
Sec. 40-270. - STANDARDS ADOPTED BY REFERENCE ...............................................10
Sec. 40-271. - AMENDMENTS TO THE ADOPTED STANDARDS ...................................10
Sec. 40-272. - VARIANCE REQUESTS .............................................................................12
Sec. 40-273. - PERMIT REQUIRED ..................................................................................12
Sec. 40-274. - CONSTRUCTION PERMIT ........................................................................13
Sec. 40-275. - OPERATING PERMIT ................................................................................15
Sec. 40-276. - ABANDONMENT CERTIFICATION ............................................................19
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Sec. 40-277. - MANAGEMENT PLANS .............................................................................20
Sec. 40-278. - 40-309 - RESERVED ..................................................................................22
Sec. 40-310. - COMPLIANCE INSPECTION PROGRAM ..................................................22
Sec. 40-311. - 40-341 - RESERVED ..................................................................................28
Sec. 40-342. - VIOLATIONS ..............................................................................................28
Sec. 40-343. - PROSECUTION .........................................................................................29
Sec. 40-344. - STATE NOTIFICATION OF VIOLATION ....................................................30
Sec. 40-345. - COSTS AND REIMBURSEMENTS ............................................................30
Sec. 40-346. - RECORD KEEPING ...................................................................................30
Sec. 40-347. - ANNUAL REPORT .....................................................................................30
Sec. 40-348. - FEES ..........................................................................................................30
Sec. 40-349. - INTERPRETATION ....................................................................................30
Sec. 40-350. - SEVERABILITY ..........................................................................................31
Sec. 40-351. - ABROGATION AND GREATER RESTRICTIONS ......................................31
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Sec. 40-161. - INTRODUCTION
This is an Ordinance authorizing and providing for sewage treatment and soil dispersal in
unsewered areas of the City. It establishes:
1. Minimum standards for and regulation of Individual Sewage Treatment Systems (ISTS)
and mid-sized Subsurface Sewage Treatment Systems (MSTS) (collectively referred to
as SSTS) in unsewered areas of the City of Maplewood incorporating by reference
minimum standards established by Minnesota statutes and administrative rules of the
Minnesota Pollution Control Agency (MPCA),
2. Requirements for issuing permits for installation, alteration, repair or expansion of SSTS,
3. Requirements for all SSTS permitted under the revised Minnesota Rules, Chapters 7080
and 7081 to be operated under an approved management plan,
4. Standards for upgrade, repair, replacement, or abandonment of SSTS,
5. Penalties for failure to comply with these provisions,
6. Provisions for enforcement of these requirements, and
7. Standards which promote the health, safety and welfare of the public as reflected in
Minnesota Statutes, Sections 115.55, 145A.05, the City Comprehensive Plan and the
City Zoning Ordinance.
Sec. 40-162. - TITLE, PURPOSE AND INTENT
(a) Title
The City ordains Division 5 of the City Code the “City of Maplewood Subsurface
Sewage Treatment System (SSTS) Ordinance.”
(b) Purpose
The purpose of this Ordinance is to establish minimum requirements for regulation of
ISTS and MSTS for the treatment and dispersal of sewage within the applicable
jurisdiction of the City to protect public health and safety, groundwater quality, and
prevent or eliminate the development of public nuisances. It is intended to serve the
best interests of the City’s citizens by protecting its health, safety, general welfare,
and natural resources.
(c) Intent
It is intended by the City that this Ordinance will promote the following:
(1) The protection of lakes, rivers and streams, wetlands, and groundwater in
the City of Maplewood essential to the promotion of public health, safety,
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welfare, socioeconomic growth and development of the City.
(2) The regulation of proper SSTS construction, reconstruction, repair and
maintenance to prevent the entry and migration of contaminants, thereby
protecting against the degradation of surface water and groundwater
quality.
(3) The establishment of minimum standards for SSTS placement, design,
construction, reconstruction, repair and maintenance to prevent
contamination and, if contamination is discovered, the identification and
control of its consequences and the abatement of its source and
migration.
(4) The appropriate utilization of privy vaults and other non-water carried
sewage collection and storage facilities.
(5) The provision of technical assistance and education, plan review,
inspections, SSTS surveys and complaint investigations to prevent or
control water-borne diseases, lake degradation, groundwater related
hazards, and public nuisance conditions.
Sec. 40-163. - AUTHORITY
This Ordinance is adopted pursuant to Minnesota Statutes, Section 115.55; Minnesota Statutes,
Section 145A.05; or successor statutes, and Minnesota Rules, Chapter 7080, Chapter 7081,
Chapter 7082, or successor rules.
Sec. 40-164. - EFFECTIVE DATE
The provisions set forth in this Ordinance shall become effective on September 23, 2013.
Sec. 40-165. - 40.195 - RESERVED
Sec. 40-196. - DEFINITIONS
The following words and phrases shall have the meanings ascribed to them in this Section. If
not specifically defined in this Section, terms used in this Ordinance shall have the same
meaning as provided in the standards adopted by reference. Words or phrases that are not
defined here or in the standards adopted by reference shall have common usage meaning. For
purposes of this Ordinance, the words “must” and “shall” are mandatory and the words “may”
and “should” are permissive.
Authorized Representative: An employee or agent of the City of Maplewood.
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Class V Injection Well: A shallow well used to place a variety of fluids directly below the land
surface, which includes a domestic SSTS serving more than twenty (20) people. The U.S.
Environmental Protection Agency and delegated state groundwater programs permit these wells
to inject wastes below the ground surface provided they meet certain requirements and do not
endanger underground sources of drinking water. Class V motor vehicle waste disposal wells
and large-capacity cesspools are specifically prohibited (see 40 CFR Parts 144 & 146).
Cluster System: A SSTS under some form of common ownership that collects wastewater
from two or more dwellings or buildings and conveys it to a treatment and dispersal system
located on an acceptable site near the dwellings or buildings.
City: City of Maplewood, Minnesota.
City Council: The City of Maplewood City Council.
City Manager: The City Manager of the City of Maplewood, Minnesota.
Department: The City of Maplewood Department designated by the City Manager to
administer SSTS.
Design Flow: The daily volume of wastewater for which a SSTS is designed to treat and
discharge.
Flood Plain: The channel or beds proper and the areas adjoining a wetland, watercourse or
lake which a regional flood may have or could hereafter cover. Floodplain areas within the City
shall include all areas shown as zone A or zone AE on the flood insurance rate map. Refer to
the City Floodplain Ordinance for further definitions.
Failure to Protect Groundwater: At a minimum, a SSTS that does not protect groundwater is
considered to be a seepage pit, cesspool, drywell, leaching pit, or other pit; a SSTS with less
than the required vertical separation distance, described in Minnesota Rules, Chapter
7080.1500 Subp. 4 D and E; and a system not abandoned in accordance with Chapter
7080.2500. The determination of the threat to groundwater for other conditions must be made
by a Qualified Employee or an individual licensed pursuant to Section 40-237 hereof.
Imminent Threat to Public Health and Safety: At a minimum a SSTS with a discharge of
sewage or sewage effluent to the ground surface, drainage systems, ditches, storm water
drains, or directly to surface water; SSTS that cause a reoccurring sewage backup into a
dwelling or other establishment; SSTS with electrical hazards; or sewage tanks with unsecured,
damaged, or weak maintenance access covers. The determination of protectiveness for other
conditions must be made by a Qualified Employee or a SSTS inspection business licensed
pursuant to Section 5 hereof.
ISTS: An individual sewage treatment system having a design flow of no more than 5,000
gallons per day.
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Industrial Waste: Sewage containing waste from activities other than sanitary waste from
industrial activities including, but not limited to, the following uses defined under the Standard
Industrial Classification (SIC) Codes established by the U.S. Office of Management and Budget.
SIC
CODE(S)
INDUSTRY CATEGORY
753-7549 Automotive Repairs and Services
7231,7241 Beauty Shops, Barber Shops
7211-7219 Laundry Cleaning and Garment Services
4011-4581 Transportation (Maintenance only)
8062-8069 Hospitals
2000-3999 Manufacturing
2000-2099 Food Products
2100-2199 Tobacco Products
2400-2499 Lumber and Wood Products, except Furniture
2500-2599 Furniture and Fixtures
2600-2699 Paper and Allied Products
2700-2799 Printing, Publishing, and Allied Industries
2800-2899 Chemicals and Allied Products
2900-2999 Petroleum Refining and Related Industries
3000-3099 Rubber and Miscellaneous Plastics
3100-3199 Leather Tanning and Finishing
3000-3099 Rubber and Miscellaneous Plastics
3100-3199 Leather Tanning and Finishing
3200-3299 Stone, Clay, Glass, and Concrete Products
3300-3399 Primary Metal Industries
3400-3499 Fabricated Metal Products (except Machinery, and
Transportation Equipment
3500-3599 Industrial and Commercial Machinery and Computer
Equipment
3700-3799 Transportation Equipment
3800-3899 Measuring, Analyzing, and Controlling Instruments;
Photographic, Medical and Optical Goods; Watches and
Clocks
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3900-3999 Miscellaneous Manufacturing Industries
Malfunction: The partial or complete loss of function of a SSTS component, which requires a
corrective action to restore its intended function.
Management Plan: A plan that describes necessary and recommended routine operational
and maintenance requirements, periodic examination, adjustment, and testing, and the
frequency of each to ensure system performance meets the treatment expectations, including a
planned course of action to prevent an illegal discharge.
MDH: Minnesota Department of Health
Minor Repair: The repair or replacement of an existing damaged or faulty component/part of a
SSTS that will return the SSTS to its operable condition. The repair shall not alter the original
area, dimensions, design, specifications or concept of the SSTS.
MSTS: A “midsized subsurface sewage treatment system” under single ownership that
receives sewage from dwellings or other establishments having a design flow of more than
5,000 gallons per day to a maximum of 10,000 gallons per day.
Notice of Noncompliance: A written document issued by the Department notifying a system
owner that the owner’s onsite/cluster treatment system has been observed to be noncompliant
with the requirements of this Ordinance.
MPCA: Minnesota Pollution Control Agency.
Qualified Employee: An employee of the state or a local unit of government, who performs
site evaluations or designs, installs, maintains, pumps, or inspects SSTS as part of the
individual’s employment duties and is registered on the SSTS professional register verifying
specialty area endorsements applicable to the work being conducted.
Record Drawings: A set of drawings which to the fullest extent possible document the final in-
place location, size, and type of all SSTS components including the results of any materials
testing performed and a description of conditions during construction of the system.
Sewage: Waste from toilets, bathing, laundry, or culinary activities or operations or floor drains
associated with these sources, including household cleaners and other constituents in amounts
normally used for domestic purposes.
SSTS: Subsurface sewage treatment system Including an ISTS or MSTS.
State: The State of Minnesota.
Treatment Level: Treatment system performance levels defined in Minnesota Rules, Chapter
7083.4030, Table III for testing of proprietary treatment products, which include the following:
Level A: cBOD5 < 15 mg/L; TSS < 15 mg/L; fecal coliforms < 1,000/100 mL.
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Level A-2: cBOD5 < 15 mg/L; TSS < 15 mg/L; fecal coliforms N/A
Level B: cBOD5 < 25 mg/L; TSS < 30 mg/L; fecal coliforms < 10,000/100 mL.
Level B-2: cBOD5 < 25 mg/L; TSS < 30 mg/L; fecal coliforms N/A
Level C: cBOD5 < 125 mg/L; TSS < 80 mg/L; fecal coliforms N/A.
Type I System: An ISTS that follows a standard trench, bed, at-grade, mound, or graywater
system design in accordance with MPCA rules, Minnesota Rules, Chapter 7080.2200 through
7080.2240.
Type II System: An ISTS on a lot located in a floodplain, a privy or a holding tank.
Type III System: A custom designed ISTS having acceptable flow restriction devices to allow
its use on a lot that cannot accommodate a standard Type I soil treatment and dispersal system.
Type IV System: An ISTS, having an approved pretreatment device and incorporating
pressure distribution and dosing, that is capable of providing suitable treatment for use where
the separation distance to a shallow saturated zone is less than the minimum allowed.
Type V System: An ISTS, which is a custom engineered design to accommodate the site
taking into account pretreatment effluent quality, loading rates, loading methods, groundwater
mounding, and other soil and other relevant soil, site, and wastewater characteristics such that
groundwater contamination by viable fecal organisms is prevented.
Unsewered Area: Any area within the City not served by a municipal sanitary sewer collection
system permitted by the MPCA.
Sec. 40-197. - SCOPE
This Ordinance regulates the siting, design, installation, alterations, operation, maintenance,
monitoring, and management of all SSTS within the City’s applicable jurisdiction including, but
not necessarily limited to individual SSTS and cluster or community SSTS, privy vaults, and
other non-water carried SSTS. All sewage generated in unsewered areas of the City shall be
treated and dispersed by an approved SSTS that is sited, designed, installed, operated, and
maintained in accordance with the provisions of this Ordinance or connected to municipal
sanitary sewer when it is available in accordance with the City Sanitary Sewer Ordinance. The
City Engineer, or his or her designee, shall determine if municipal sanitary sewer is available.
Sec. 40-198. - JURISDICTION
The jurisdiction of this Ordinance shall include all property within the City limits.
Sec. 40-199. - ADMINSTRATION
(a) CITY ADMINISTRATION
The Department shall administer the SSTS program and all provisions of this
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Ordinance. At appropriate times, the City shall review or revise or update this
Ordinance as necessary. The City shall employ or retain under contract qualified
and appropriately licensed professionals to administer and operate the SSTS
program.
(b) STATE OF MINNESOTA
Where a single SSTS or group of SSTS under single ownership within one-half mile
of each other, have a design flow greater than 10,000 gallons per day, the owner or
owners shall make application for and obtain a State Disposal System permit from
the MPCA. For any SSTS that has a measured daily flow for a consecutive seven-
day period which equals or exceeds 10,000 gallons per day, a State Disposal
System permit is required. SSTS serving establishments or facilities licensed or
otherwise regulated by the State shall conform to the requirements of this Ordinance.
Sec. 40-200. - LIABILITY
Any liability or responsibility shall not be imposed upon the City or any of its officials,
employees, or other contract agent, its employees, agents or servants thereof for damage
resulting from the defective construction, operation, or abandonment of any SSTS regulated
under this rule by reason of standards, requirements, or inspections authorized hereunder.
Sec. 40-201. - MEASUREMENT OF DISTANCES
Unless otherwise specified in this division, all distances shall be measured horizontally.
Sec. 40-202. - INTERPRETATION OF CERTAIN ITEMS
For the purposes of this division, certain terms or words used shall be interpreted as follows:
The words “shall” and “must” are mandatory; the words “should” and “may” are permissive.
Sec. 40-203. - 40-232 - RESERVED
Sec. 40-233. - RETROACTIVITY
(a) All SSTS
Except as explicitly set forth in Section 40-233(b), all provisions of this Ordinance
shall apply to any SSTS regardless of the date it was originally permitted.
(b) Existing Permits
Unexpired permits which were issued prior to the effective date shall remain valid
under the terms and conditions of the original permit until the original expiration date
or until a change in system ownership whichever is earlier.
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(c) Two Soil Treatment and Dispersal Areas
All lots created after January 23, 1996 must have a minimum of two soil treatment
and dispersal areas that can support trenches, seepage beds, mounds, and at-grade
systems as described in Minnesota Rules, Chapters 7080.2200 through 7080.2230
or site conditions described in Chapter 7081.0270, Subp. 3 through 7. If an
additional soil treatment and dispersal area is available on lots created on or before
January 23, 1996, it shall be identified in the site evaluation.
(d) Existing SSTS without Permits
Existing SSTS with no permits of record shall require a permit and be brought into
compliance with the requirements of this Ordinance regardless of the date they were
originally constructed.
Sec. 40-234. - UPGRADE, REPAIR, REPLACEMENT, AND ABANDONMENT
(a) SSTS Capacity Expansions
Expansion of an existing SSTS must include any system upgrades that are
necessary to bring the entire system into compliance with the prevailing provisions of
this Ordinance at the time of the expansion.
(b) Bedroom Additions
A compliance inspection is required prior to issuance of a permit for a bedroom
addition. If the system is found to be non-compliant, the owner shall upgrade, repair,
or replace the existing system prior to issuance of the permit for the bedroom
addition.
(c) Failure to Protect Groundwater
A SSTS that is determined not to be protective of groundwater in accordance with
Minnesota Rules, Chapter 7080.1500, Subp.4.B shall be upgraded, repaired,
replaced or abandoned by the owner in accordance with the provisions of this
Ordinance within three (3) months of receipt of a Notice of Noncompliance. If the
Department determines that extenuating circumstances exist, this timeframe may be
extended to eighteen (18) months from receipt of a Notice of Noncompliance.
(d) Imminent Threat to Public Health or Safety
A SSTS that is determined to be an imminent threat to public health or safety in
accordance with Minnesota Rules, Chapter 7080.1500, Subp.4A shall be upgraded,
repaired, replaced or abandoned by the owner in accordance with the provisions of
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this Ordinance within three (3) months of receipt of a Notice of Noncompliance. If
the Department determines that extenuating circumstances exist, this timeframe may
be extended to ten (10) months from receipt of a Notice of Noncompliance.
(e) Abandonment
Any SSTS, or any component thereof, which is no longer intended to be used, must
be abandoned in accordance with Minnesota Rules, Chapter 7080.2500.
Sec. 40-235. - SSTS IN FLOODPLAINS
SSTS shall not be located in a floodplain.
Sec. 40-236. - CLASS V INJECTION WELLS
All owners of new or replacement SSTS that are considered to be Class V injection wells, as
defined in the Code of Federal Regulations (CFR), Title 40, Part 144, are required by the
Federal Government to submit SSTS inventory information to the Environmental Protection
Agency as described in CFR40, Part 144. Further, owners are required to identify all Class V
injection wells in property transfer disclosures.
Sec. 40-237. - SSTS PRACTITIONER LICENSING
No person shall engage in site evaluation, inspection, design, installation, construction,
alteration, extension, repair, maintenance, or pumping of SSTS without an appropriate and valid
license issued by MPCA in accordance with Minnesota Rules, Chapter 7083 except as
exempted in 7083.0700.
Sec. 40-238. - PROHIBITIONS
(a) Occupancy or Use of a Building without a Compliant SSTS
It is unlawful for any person to maintain, occupy, or use any building intended for
habitation in an unsewered area that is not provided with a wastewater treatment
system that disposes of wastewater in a manner that complies with the provisions of
this Ordinance.
(b) Sewage Discharge to Ground Surface or Surface Water
It is unlawful for any person to construct, maintain, or use any SSTS system
regulated under this Ordinance that results in raw or partially treated wastewater
seeping to the ground surface or flowing into any surface water. Any surface
discharging system must be permitted under the National Pollutant Discharge
Elimination System program by the MPCA.
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(c) Sewage Discharge to a Well or Boring
It is unlawful for any person to discharge raw or treated wastewater into any well or
boring as described in Minnesota Rules, Chapter 4725.2050, or any other excavation
in the ground that is not in compliance with this Ordinance.
(d) Discharge of Hazardous or Deleterious Materials
It is unlawful for any person to discharge into any treatment system regulated under
this Ordinance any Industrial Waste, or hazardous or deleterious material that
adversely affects the treatment or dispersal performance of the system or
groundwater quality.
Sec. 40-239. - 40-269 - RESERVED
Sec. 40-270. - STANDARDS ADOPTED BY REFERENCE
The City hereby adopts by reference Minnesota Rules, Chapters 7080 and 7081 in their entirety
as now constituted and from time to time amended. This adoption does not supersede the
City’s right or ability to adopt local standards that are in compliance with Minnesota Statute
115.55.
Sec. 40-271. - AMENDMENTS TO THE ADOPTED STANDARDS
(a) Determination of Hydraulic Loading Rate and SSTS Sizing
Table IX from Minnesota Rules, Chapter 7080.2150, Subp. 3(E) entitled “Loading
Rates for Determining Bottom Absorption Area for Trenches and Seepage Beds for
Effluent Treatment Level C and Absorption Ratios for Determining Mound Absorption
Areas Using Detail Soil Descriptions” and herein adopted by reference shall be used
to determine the hydraulic loading rate and infiltration area for all SSTS permitted
under this Ordinance.
(b) Compliance Criteria for Existing SSTS
SSTS built after March 31, 1996 or existing SSTS located in a Shoreland area,
existing wellhead Protection area, or serving a food, beverage, or lodging
establishment as defined under Minnesota Rules, Chapter 7080.1100, Subp. 84 shall
have a three-foot vertical separation between the bottom soil infiltrative surface and
the periodically saturated soil and/or bedrock. Existing systems that have no more
than a fifteen (15) percent reduction in this separation distance (a separation
distance no less than 30.6 inches) to account for settling of sand or soil, normal
variation of separation distance measurements and interpretation of limiting layer
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characteristics may be considered compliant under this Ordinance. The vertical
separation measurement shall be made outside the area of system influence but in
an area of similar soil. Minnesota Rules, Chapter 7080.1500, Subp.4.
(c) Holding Tanks
Sewage holding tanks may be considered for installation on previously developed
sites, as a temporary method for periods of up to one (1) year, during which time
measures are being taken to provide municipal sewer service or the installation of an
approved system as provided in this Ordinance. Holding tanks may be considered on
a permanent basis for nonresidential, low -water use establishments generating less
than one hundred fifty (150) gallons per day of waste, subject to approval by the
department and the issuance of a certificate of compliance. Holding tanks may also
be considered for floor drains for vehicle parking areas and existing facilities
potentially generating hazardous waste.
(d) Setbacks
The following setback requirements are in addition to the setbacks required in Table
VII in Minnesota Rules Chapter 7080.2150.F:
Table VII: Minimum setback distances (feet)
Feature Sewage tank, holding
tank, or sealed privy
Absorption area or
unsealed privy
Above-ground swimming
pools
10 10
In-ground swimming pools 10 20
Shoreland Blufflines (18%
slope)
20 20
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The following setback requirements are in addition to the setbacks required in Table
II Minnesota Rules Chapter 7081.0270 Subpart 2:
Variances to building setbacks included in Minnesota Rules, Chapter 7080 and 7081
may only be considered through the normal City variance process. Variances to
shoreland setbacks may be considered through the Shoreland Ordinance.
Variances to well and water line setbacks are governed by the MDH.
(e) Licensed Professional Engineer Required
The design of SSTS regulated under Minnesota Rules, Chapter 7081 shall be
completed by a licensed Minnesota Professional Engineer, who is also licensed by
the MPCA as an Advanced Designer.
Sec. 40-272. - VARIANCE REQUESTS
A property owner may request a variance from the standards as specified in this Ordinance
pursuant to the requirements provided in Minnesota State Statutes. The City shall consider the
requirements of Minnesota Rules Chapter 7082.0300, subp. 2 and 3 when considering such
variances. Variances that pertain to the standards and requirements of the State of Minnesota
must be approved by the affected State Agency pursuant to the requirements of the State
Agency.
Sec. 40-273. - PERMIT REQUIRED
It is unlawful for any person to construct, install, modify, replace, or operate a SSTS without the
appropriate permit from the Department. The issuing of any permit, variance, or conditional use
under the provisions of this Ordinance shall not absolve the applicant of responsibility to obtain
any other required permit.
Table II: Minimum setback distances (feet)
Feature Sewage tank, holding
tank, or sealed privy
Absorption area or
unsealed privy
Above-ground swimming
pools
10 10
In-ground swimming pools 10 20
Shoreland Blufflines (18%
slope)
20 20
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Sec. 40-274. - CONSTRUCTION PERMIT
A construction permit shall be obtained by the property owner or an agent of the property owner
from the Department prior to the installation, construction, replacement, modification, alteration,
repair, or capacity expansion of a SSTS. The purpose of this permit is to ensure that the
proposed construction activity is sited, designed, and constructed in accordance with the
provisions of this Ordinance by appropriately certified and/or licensed practitioner(s).
(a) Activities Requiring a Construction Permit
A construction permit is required for installation of a new SSTS, for replacement of
an existing SSTS, or for any repair or replacement of components that will alter the
original function of the system, change the treatment capacity of the system, change
the location of the system, or otherwise change the original system’s design, layout,
or function.
(b) Activities Not Requiring a Permit
A construction permit is not required for minor repairs or replacements of system
components that do not alter the original function of the system, change the
treatment capacity of the system, change the location of the system, or otherwise
change the original system’s design, layout, or function.
(c) Construction Permit Required to Obtain Building Permit
For any property on which a SSTS permit is required, approval and issuance of a
valid SSTS Construction Permit must be obtained before a building or land use
permit may be issued by the Department.
(d) Conformance to Prevailing Requirements
Any activity involving an existing system that requires a Construction Permit shall
require that the entire system be brought into compliance with this Ordinance.
(e) Permit Application Requirements
Construction Permit applications shall be made on forms provided by the Department
and signed by the applicant and an appropriately certified practitioner including the
practitioner’s certification number and date of expiration. The applications shall
include the documents listed in items 1 through 8 below.
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(1) The correct address and legal description of the property where the
proposed work is to take place.
(2) The name and contact information (mailing address, telephone number,
and e-mail address) of the property owner.
(3) The name, contact information, and MPCA License Number of the SSTS
Designer responsible for the system design.
(4) Site Evaluation Report as described in Minnesota Rules, Chapter
7080.1730 and on the Department’s permit application.
(5) Design Report as described in Minnesota Rules, Chapter 7080.2430 and
on the Department’s permit application.
(6) Building Plans for the existing and proposed system.
(7) Management Plan as described in Minnesota Rules, Chapter 7082.0600.
(8) Permit fee.
(f) Application Review and Response
The Department shall review a permit application and supporting documents. Upon
satisfaction that the proposed work will conform to the provisions of this Ordinance,
the Department shall issue a written permit authorizing construction of the SSTS as
designed. In the event the applicant makes a significant change to the approved
application, the applicant must contact the Department prior to initiating or continuing
construction, modification, or operation to determine whether an amended
application will be necessary, as determined by the Department. If determined
necessary, the applicant shall file an amended application detailing the changed
conditions for approval prior to initiating or continuing construction, modification, or
operation for approval or denial. If the permit application is incomplete or does not
meet the requirements of this Ordinance the Department shall deny the application.
A notice of denial shall be provided to the applicant, which must state the reason for
the denial.
(g) Permit Expiration
The Construction Permit is valid for a period of no more than one year from its date
of issue. Satisfactory completion of construction shall be determined by receipt of
final record drawings and a signed certification that the construction or installation of
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the system was completed in reasonable conformance with the approved design
documents by a qualified employee of the Department or a licensed inspection
business, which is authorized by the Department and independent of the owner and
the SSTS installer.
(h) Extensions and Renewals
The Department may grant an extension of the Construction Permit if the
construction has commenced prior to the original expiration date of the permit. The
permit may be extended for a period of no more than six (6) months.
(i) Transferability
A Construction Permit shall not be transferred to a new owner. The new owner must
apply for a new Construction Permit in accordance with this section.
(j) Suspension or Revocation
The Department may suspend or revoke a Construction Permit issued under this
section for any false statements, misrepresentations of facts on which the
Construction Permit was issued, or unauthorized changes to the system design that
alter the original function of the system as determined by the Department, change
the treatment capacity of the system, change the location of the system, or otherwise
change the original system’s design, layout, or function. A notice of suspension or
revocation and the reasons for the suspension or revocation shall be conveyed in
writing to the permit holder. If suspended or revoked, installation or modification of a
treatment system may not commence or continue until a valid Construction Permit is
obtained.
(k) Posting
The Construction Permit shall be posted on the property in such a location and
manner so that the permit is visible and available for inspection until construction is
completed and certified.
Sec. 40-275. - OPERATING PERMIT
(a) SSTS Requiring an Operating Permit
An Operating Permit shall be required of all owners of new holding tanks, Type IV
Systems, Type V Systems, MSTS, or any other system deemed by the Department
to require operational oversight. Sewage shall not be discharged to these systems
until the Department certifies that the system was installed in substantial
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conformance with the approved plans, receives the final record drawings of the
system, and a valid Operating Permit is issued to the owner.
(b) Permit Application Requirements
(1) Application for an Operating Permit shall be made on a form provided by
the Department including:
a. Owner name, mailing address, telephone, and email address
b. Construction Permit reference number and date of issue
c. Final record drawings of the treatment system
d. Owners of holding tanks must submit a copy of a valid executed
monitoring and disposal contract with a licensed maintenance
business
(2) Owners of holding tanks shall provide to the Department a copy of a valid
monitoring and disposal contract executed between the owner and a
licensed maintenance business, which guarantees the removal of the
holding tank contents in a timely manner that prevents an illegal
discharge in accordance with Minnesota Rules, Chapter 7082.0100,
Subp. 3G. This requirement is waived if the owner is a farmer who is
exempt from licensing under Minnesota Statutes, section 115.56,
subdivision 3, paragraph (b), clause (3).
(3) All SSTS existing prior to the effective date of this Ordinance shall require
an operating permit upon transfer of ownership, replacement, any
modification or expansion that requires a permit, or following any SSTS
enforcement action.
(c) Department Response
The Department shall review the record drawings, operation and maintenance
manual, management plan, maintenance and servicing contract, and any other
pertinent documents as appropriate for accuracy and completeness. If any
deficiencies are identified, the operating permit shall be denied until the deficiencies
are corrected to the satisfaction of the Department.
(d) Operating Permit Terms and Conditions
The Operating Permit shall include the following:
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(1) System performance requirements
(2) System operating requirements
(3) Monitoring locations, procedures and recording requirements
(4) Maintenance requirements and schedules
(5) Compliance limits and boundaries
(6) Reporting requirements
(7) Department notification requirements for non-compliant conditions
(8) Valid contract between the owner and a licensed maintenance business
(9) Disclosure, location and condition of acceptable soil treatment and
dispersal system site
(10) Descriptions of acceptable and prohibited discharges
(e) Permit Expiration and Renewal
(1) Operating Permits shall be valid for the specific term stated on the permit
as determined by the Department.
(2) An Operating Permit must be renewed prior to its expiration. If not
renewed, the Department may require the system to be removed from
service or operated as a holding tank until the permit is renewed. If not
renewed within ninety (90) calendar days of the expiration date, the City
may require that the system be abandoned in accordance with Section
40-277.
(3) Application shall be made on a form provided by the Department
including:
a. Applicant name, mailing address, telephone number, and e-mail
address.
b. Reference number of previous owner’s operating permit.
c. Any and all outstanding Compliance Monitoring Reports as
required by the Operating Permit.
d. Certified treatment system inspection signed and/or sealed by a
certified designer, maintenance contractor, or operator at the
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discretion of the City.
e. Any revisions made to the operation and maintenance manual.
f. Payment of application review fee as determined by the City.
(f) Amendments to Existing Permits not Allowed
The City may not amend an existing permit to reflect changes in this Ordinance until
the permit term has expired and is renewed, unless an amendment is necessary to
eliminate an imminent threat to public health or safety.
(g) Transfers
The Operating Permit may not be transferred. A new owner shall apply for an
Operating Permit in accordance with Section 40-275 of this Ordinance. The
Department shall not terminate the current permit until sixty (60) calendar days after
the date of sale unless an imminent threat to public health and safety exists. To
consider the new owner’s application, the Department may require a performance
inspection of the treatment system certified by a licensed inspector or qualified
employee.
(h) Suspension or Revocation
(1) The Department may suspend or revoke any operating permit issued
under this section for any false statements or misrepresentations of facts
on which the Operating Permit was issued.
(2) Notice of suspension revocation and the reasons for revocation shall be
conveyed in writing to the owner.
(3) If suspended or revoked, the Department may require that the treatment
system be removed from service, operated as a holding tank, or
abandoned in accordance with Section 40-276.
(4) At the Department’s discretion, the operating permit may be reinstated or
renewed upon the owner taking appropriate corrective actions.
(i) Compliance Monitoring
(1) Performance monitoring of a SSTS shall be performed by a licensed
inspection business or licensed service provider hired by the holder of the
operating permit in accordance with the monitoring frequency and
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parameters stipulated in the permit.
(2) A monitoring report shall be prepared and certified by the licensed
inspection business or licensed service provider. The report shall be
submitted to the Department on a form provided by the Department on or
before the compliance reporting date stipulated in the operating permit.
The report shall contain a description of all maintenance and servicing
activities performed since the last compliance monitoring report as
described below:
a. Owner name, mailing address, telephone number, and e-mail
address.
b. Operating Permit number
c. Average daily flow since last compliance monitoring report
d. Description of type of maintenance and date performed
e. Description of samples taken (if required), analytical laboratory
used, and results of analyses
f. Problems noted with the system and actions proposed or taken to
correct them
g. Name, signature, license and license number of the licensed
professional who performed the work
Sec. 40-276. - ABANDONMENT CERTIFICATION
(a) Purpose
The purpose of the System Abandonment Certification is to ensure that a treatment
system no longer in service is abandoned within a reasonable time following
decommissioning and in a manner that protects public health, safety and water
quality. It also terminates all permits associated with the system.
(b) Abandonment Requirements
(1) Whenever the use of a SSTS or any system component is discontinued
as the result of a system repair, modification, replacement or
decommissioning following connection to a municipal or private sanitary
sewer, or condemnation or demolition of a building served by the system,
further use of the system or any system component for any purpose
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under this Ordinance shall be prohibited.
(2) Continued use of a treatment tank where the tank is to become an
integral part of a replacement system or a sanitary sewer system requires
the prior written approval of the Department.
(3) An owner of a SSTS must retain a licensed installation business to
abandon all components of the treatment system within sixty (60)
calendar days of discontinued use. Abandonment shall be completed in
accordance with Minnesota Rules, Chapter 7080.2500. No prior
notification to the Department of an owner’s intent to abandon a system is
necessary.
(4) A report of abandonment certified by the licensed installation business
shall be submitted to the Department. The report shall include:
a. Owner’s name, mailing address, telephone number, and e-mail
address.
b. Property address
c. System construction permit and operating permit
d. The reason(s) for abandonment
e. A brief description of the abandonment methods used, description
of the system components removed or abandoned in place, and
disposition of any materials or residuals.
(c) Abandonment Certificate
Upon receipt of an abandonment report and its determination that the SSTS has
been abandoned according to the requirements of this Ordinance, the Department
shall issue an abandonment certificate. If the abandonment is not completed
according the requirements of this Ordinance the City shall notify the owner of the
SSTS of the deficiencies, which shall be corrected within thirty (30) calendar days of
the notice.
Sec. 40-277. - MANAGEMENT PLANS
(a) PURPOSE
The purpose of management plans is to describe how a particular SSTS is intended
to be operated and maintained to sustain the performance required. The plan is to
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be provided by the certified designer to the system owner when the treatment system
is commissioned.
(b) MANAGEMENT PLAN REQUIREMENTS
Management plans are required for all new or replacement SSTS. The management
plan shall be submitted to the Department with the construction permit application for
review and approval. The Department shall be notified of any system modifications
made during construction and the management plan revised and resubmitted at the
time of final construction certification
(c) Required Contents of a Management Plan
Management plans shall include:
(1) Operating requirements describing tasks that the owner can perform and
tasks that a licensed service provider or maintainer must perform;
(2) Monitoring requirements;
(3) Maintenance requirements including maintenance procedures and a
schedule for routine maintenance;
(4) Statement that the owner is required to notify the Department when the
management plan requirements are not being met;
(5) Disclosure of the location and condition of the additional soil treatment
and dispersal area on the owner’s property or a property serving the
owner’s residence;
(6) A description of the system and each component;
(7) A description of how the system functions;
(8) A site plan of the system;
(9) Equipment specifications;
(10) Emergency operating procedures in the event of a malfunction;
(11) A troubleshooting guide
(d) Requirements for Systems not Operated Under a Management Plan
SSTS that are not operated under a management plan or operating permit must
have treatment tanks inspected and provide for the removal of solids if needed every
three years. Solids must be removed when their accumulation meets the limit
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described in Minnesota Rules, Chapter 7080.2450. System owners shall be required
to submit a MPCA Septic Tank Maintenance Reporting Form to the Department
every three (3) years.
Sec. 40-278. - 40-309 - RESERVED
Sec. 40-310. - COMPLIANCE INSPECTION PROGRAM
(a) Department Responsibility
It is the responsibility of the Department, or its agent, to perform various SSTS
compliance inspections periodically to assure that the requirements of this Ordinance
are met.
(1) SSTS compliance inspections must be performed:
a. To ensure compliance with applicable requirements;
b. To ensure system compliance before issuance of a permit for
addition of a bedroom unless the permit application is made
during the period of November 1 to April 30, provided a
compliance inspection is performed before the following June 1
and the applicant submits a Certificate of Compliance by the
following September 30;
c. For all new SSTS construction or replacement;
d. For an evaluation, investigation, inspection, recommendation, or
other process used to prepare a disclosure statement if conducted
by a party who is not the SSTS owner. Such an inspection
constitutes a compliance inspection and shall be conducted in
accordance with Minnesota Rules, Chapter 7082.0700 using the
SSTS inspection report forms provided by MPCA.
(2) All compliance inspections must be performed and signed by licensed
inspection businesses or qualified employees certified as inspectors.
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(3) The Department shall be given access to enter a property at any
reasonable time to inspect and/or monitor the SSTS system. As used in
this paragraph, “property” does not include a residence or private
building. The Department shall notify the owner of the Department’s
intent to inspect the SSTS least two (2) days in advance of the intended
inspection.
(4) No person shall hinder or otherwise interfere with the Department’s
employees in the performance of their duties and responsibilities pursuant
to this Ordinance. Refusal to allow reasonable access to the property by
the Department shall be deemed a separate and distinct offense.
(b) New Construction or Replacement
(1) Compliance inspections must be performed on new or replacement SSTS
to determine compliance with Minnesota Rules, Chapters 7080 or 7081.
(2) It is the responsibility of the SSTS owner or the owner’s agent to notify
the Department two (2) calendar days prior to any permitted work on the
SSTS.
(3) Installation inspections shall be made at each installation, prior to any
work having been covered by backfill. Work that is backfilled prior to the
required inspection may be ordered to be uncovered whenever necessary
to determine compliance.
(4) The licensed installer shall be responsible for notifying the department a
minimum of twenty four (24) hours before the time the work is ready for
inspection or reinspection.
(5) When, upon inspection, any part of the system is determined not to be in
compliance with this division, written notice shall be provided by the
Department indicating the deficiency and the required corrections.
(6) Noted deficiencies shall be properly corrected and reinspected before any
other work on the project is continued.
(7) SSTS found not to be in compliance with Minnesota Rules, Chapter
7080.1500, Subp. 4A or Chapter 7081.0080, Subp. 3 must be repaired or
replaced within ten (10) months.
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(8) No system shall be placed or replaced in service until final inspection and
approval of the installation.
(9) The contractor, upon completion of the installation, shall file with the
department as –built drawings indicating the location of system
components dimensioned from a permanent reference point.
(10) A minimum of three construction inspections are required for mounds in
accordance with the following:
a. When the original soil under the mound has been roughened, but
prior to placement of the sand fill. Enough of the proposed sand fill
must be present to be viewed.
b. After placement of rock and piping but prior to cover.
c. Final inspection, when the job is completed.
(11) SSTS that are determined to have operation or monitoring deficiencies
must immediately be maintained, monitored or otherwise managed
according to the operating permit.
(12) A Certificate of Compliance for new SSTS construction or replacement
shall be issued by the Department if the Department has reasonable
assurance that the system was built in accordance with the applicable
requirements as specified in the construction permit.
(13) The Certificate of Compliance must include a certified statement by the
certified inspector or qualified employee who conducted the inspection
that the SSTS is or is not in compliance with the Ordinance requirements.
If the SSTS is determined not to be in compliance with the applicable
requirements, a Notice of Noncompliance must be issued to the owner
which includes a statement specifying those Ordinance provisions with
which the SSTS does not comply.
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(14) The Certificate of Compliance or Notice of Noncompliance must be
submitted to the Department no later than fifteen (15) calendar days after
the date the inspection was performed. The Department shall deliver the
Certificate of Compliance or Notice of Noncompliance to the owner or the
owner’s agent within fifteen (15) calendar days of receipt from the
certified inspector. No SSTS shall be placed into operation until a valid
certificated of compliance has been issued.
(15) Certificates of Compliance for new construction or replacement shall
remain valid for five (5) years from the date of issue unless the
Department finds evidence of noncompliance.
(c) Existing Systems
(1) Compliance inspections shall be required when any of the following
conditions occur:
a. When a construction permit is required to repair, modify, or
upgrade an existing system;
b. Any time there is an expansion of use of the building being served
by an existing SSTS which may impact the performance of the
system;
c. Any time there is a change in use of the property being served by
an existing SSTS which may impact the performance of the
system;
d. At any time as required by this Ordinance or the Department
deems appropriate such as upon receipt of a complaint or other
notice of a system malfunction.
(2) Compliance inspections of existing SSTS shall be reported on the
inspection report forms provided by MPCA. The following conditions
must be assessed or verified:
a. Water-tightness assessment of all treatment tanks including a
leakage report;
b. Vertical separation distance between the bottom of the soil
treatment and dispersal system and the periodically saturated soil
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or bedrock including a vertical separation verification report;
c. Sewage backup, surface seepage, or surface discharge including
a hydraulic function report.
(3) The Certificate of Compliance must include a certified statement by a
Qualified Employee or licensed inspection business, indicating whether
the SSTS is in compliance with the Ordinance requirements. If the SSTS
is determined not to be in compliance with the applicable requirements, a
Notice of Noncompliance must include a statement specifying those
Ordinance provisions with which the SSTS does not comply. A
construction permit application must be submitted to the Department if the
required corrective action is not a minor repair.
(4) The Certificate of Compliance or Notice of Noncompliance must be
submitted to the Department no later than fifteen (15) calendar days after
the date the inspection was performed. The Department shall deliver the
Certificate of Compliance or Notice of Noncompliance to the owner or the
owner’s agent within fifteen (15) calendar days of receipt from the
licensed inspection business.
(5) Certificates of Compliance for existing SSTS shall remain valid for three
(3) years from the date of issue unless the Department finds evidence of
noncompliance.
(d) Periodically Saturated Soil Disagreements
Disputes involving documented discrepancies on the depth of the periodically
saturated soil for SSTS design or compliance purposes shall be resolved according
to Minnesota Rules, Chapter 7082.0700, subp. 5.
(e) Transfer of Properties
(1) Whenever a conveyance of land including a structure that is required to
have a SSTS occurs, the following requirements shall be met:
a. A compliance inspection shall have been performed and a
Certificate of Compliance shall have been submitted to the
Department within three (3) years for SSTS older than five years
or within five (5) years if the system is less than five years old,
prior to the intended sale or transfer of the property, unless
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evidence is found identifying the SSTS as an Imminent Threat to
Public Health and Safety or Failing to Protect Groundwater.
b. The compliance inspection must have been performed by a
qualified employee of the Department or a licensed inspection
business following procedures described in Section 40-310.
c. The seller of the property must disclose in writing information
about the status and location of all known SSTS on the property to
the buyer on a form acceptable to the Department.
d. If the seller fails to provide a Certificate of Compliance, the seller
shall provide the buyer sufficient security in the form of an escrow
agreement to assure the installation of a compliant SSTS. The
security shall be placed in an escrow with a licensed real estate
closer, licensed attorney-at-law, or Federal or State chartered
financial institution. The amount escrowed shall be equal to one
hundred fifty percent (150%) of a written estimate to install a
compliant SSTS as provided by a licensed SSTS installer, or the
amount escrowed shall be equal to one hundred ten percent
(110%) of the written contract price for the installation of a
compliant SSTS provided by a licensed SSTS installer. After a
compliant SSTS has been installed and a Certificate of
Compliance issued, the Department shall provide the escrow
agent a copy of the Certificate of Compliance. The escrow may
also be used to connect to a municipal sanitary sewer collection
system permitted by the MPCA if the Department determines that
an extension of the municipal sanitary sewer collection system to
serve the property is feasible.
(2) A Certificate of Compliance is not required if the sale or transfer involves
the following circumstances:
a. The affected tract of land is without buildings or contains no
dwellings or other buildings with plumbing fixtures.
b. The transfer does not require the filing of a Certificate of Real
Estate Value, as described in Minnesota Statutes, Section
272.115, Subdivision 1.
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c. The transfer is a foreclosure or tax forfeiture.
d. The sale or transfer completes a contract for deed or purchase
agreement entered into prior to the effective date of this
Ordinance. This subsection applies only to the original vendor
and vendee on such a contract.
e. All dwellings or other buildings are served by a municipal sanitary
sewer collection system permitted by the MPCA.
(3) All property conveyances subject to this ordinance occurring during the
period between November 15th and April 15th, when SSTS compliance
cannot be determined due to frozen soil conditions, shall require a winter
agreement, which includes an application for a SSTS permit and an
agreement to complete a compliance inspection by the following June 1st
by a licensed inspection business. If upon inspection the SSTS is found
to be in compliance, the permit fee will be refunded. If upon inspection
the system is found to be non-compliant, an escrow agreement must be
established in accordance with paragraph (1) d. above, and a compliant
SSTS installed within the timeframe outlined in the Notice of
Noncompliance.
(4) The responsibility for completing the compliance inspection under
paragraph (1) a. above, or for upgrading a system found to be non-
compliant shall be determined by the buyer and seller. Buyer and seller
shall provide the Department with a signed statement indicating
responsibility for completion of the compliance inspection and for
upgrading a system found to be non-compliant.
(5) The issuance of permits, Certificates of Compliance, or Notices of
Noncompliance shall not be construed to represent a guarantee or
warranty of the system's operation or effectiveness. Such permits or
certificates only represent that the system has been designed and
installed in compliance or non-compliance with the provisions of these
standards and regulations.
Sec. 40-311. - 40-341 - RESERVED
Sec. 40-342. - VIOLATIONS
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(a) Cause to Issue a Notice of Violation
Any person, firm, agent, or corporation who violates any of the provisions of this
Ordinance, or who fails, neglects, or refuses to comply with the provisions of this
Ordinance, including violations of conditions and safeguards, or who knowingly
makes any material false statement or knowing omission in any document required
to be submitted under the provisions hereof, shall be guilty of a misdemeanor and
upon conviction thereof, shall be punishable as defined by Minnesota State Statutes.
Each day that a violation exists shall constitute a separate offense.
(b) Notice of Violation
The Department shall serve, in person or by mail, a notice of violation to any person
determined to be violating provisions of this Ordinance. The notice of violation shall
contain:
(1) A statement documenting the findings of fact determined through
observations, inspections, or investigations;
(2) A list of specific violation(s) of this Ordinance
(3) Specific requirements for correction or removal of the specified
violation(s);
(4) A mandatory time schedule for correction, removal and compliance with
this Ordinance.
(c) Cease and Desist Orders
Cease and desist orders may be issued when the Department has probable cause
that an activity regulated by this or any other City Ordinance is being or has been
conducted without a permit or in violation of a permit. When work has been stopped
by a cease and desist order, the work shall not resume until the reason for the work
stoppage has been completely satisfied, any administrative fees paid, and the cease
and desist order lifted.
Sec. 40-343. - PROSECUTION
In the event of a violation or threatened violation of this Ordinance, the City may, in addition to
other remedies, initiate appropriate civil action or proceedings to prevent, prosecute, restrain,
correct or abate such violations or threatened violations and the City Attorney shall have
authority to commence such civil action. The Department and City Attorney may take such
actions as may be necessary to enforce the provisions of this Ordinance.
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Sec. 40-344. - STATE NOTIFICATION OF VIOLATION
In accordance with state law, the Department shall notify the MPCA of any inspection,
installation, design, construction, alteration or repair of a SSTS by a licensed/certified person or
any septage removal by a licensed pumper that is performed in violation of the provisions of this
Ordinance. If there is known contamination of groundwater, the City also may notify the MDH
for a possible well advisory.
Sec. 40-345. - COSTS AND REIMBURSEMENTS
If the Department is required to remove or abate an imminent threat to public health or safety,
the Department may recover all costs incurred in removal or abatement in a civil action,
including legal fees; at the discretion of the City Council, the cost of an enforcement action
under this Ordinance may be assessed against the real property on which the public health
nuisance was located.
Sec. 40-346. - RECORD KEEPING
The City shall maintain a current record of all permitted systems. The record shall contain all
permit applications, issued permits, fees assessed, variance requests, certificates of
compliance, notices of noncompliance, enforcement proceedings, site evaluation reports,
design reports, record drawings, management plans, maintenance reports, an annual list of all
sewage tanks installed in the City sorted by licensed installation businesses, and other records
relevant to each system.
Sec. 40-347. - ANNUAL REPORT
The Department shall provide an annual report of SSTS permitting activities to MPCA no later
than February 1 for the previous calendar year.
Sec. 40-348. - FEES
From time to time, the City Council shall establish fees for activities undertaken by the
Department pursuant to this Ordinance. Fees shall be due and payable at a time and in a
manner to be determined by the Department.
Sec. 40-349. - INTERPRETATION
In their interpretation and application, the provisions of this Ordinance shall be held to be
minimum requirements and shall be liberally construed in favor of the City and shall not be
deemed a limitation or repeal of any other powers granted by Minnesota Statutes.
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Sec. 40-350. - SEVERABILITY
If any section, clause, provision, or portion of this Ordinance is adjudged unconstitutional or
invalid by a court of law, the remainder of this Ordinance shall not be affected and shall remain
in full force.
Sec. 40-351. - ABROGATION AND GREATER RESTRICTIONS
It is not intended by this Ordinance to repeal, abrogate, or impair any other existing City
Ordinance, easements, covenants, or deed restrictions. However, where this Ordinance
imposes greater restrictions, the provisions of this Ordinance shall prevail. All other Ordinances
inconsistent with this Ordinance are hereby repealed to the extent of the inconsistency only.
40-352 - 370 - RESERVED
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MEMORANDUM
TO: City Manager, Chuck Ahl
FROM: IT Director, Mychal Fowlds
SUBJECT: Approval for Improvements at 1830 County Road B East – Police Department
Expansion Project Phase 3 – Police Department Portion
DATE: September 16, 2013
Introduction
On March 2, 2012, the City Council adopted as their Number One Goal for 2012 – 2013:
PUBLIC SAFETY
Develop and commit to a plan for meeting the space needs of the police department.
At the June 25th Work Session discussion on this item, the Council directed staff to begin planning for
implementation of this goal beginning later in 2012, including the possibility of a sale of CIP Bonds in 2013.
On July 9th, the Council approved the preparation of architectural drawings for the Police Expansion and
relocation of departments at City Hall as the first steps in the process. Phase 1 was the construction of
new offices for Public Works personnel and the relocation of the Community Development staff to 1902 E.
County Road B and has been completed. Phase 1A included the construction of a new area for Parks and
Recreation at 1902 County Road B East as well and has also been completed. Phase 2 moves the
Investigations Division and the IT server room from their current locations in the Police Department to the
City Hall side and is 95% complete. We are now ready to move forward with the final phase of the project.
Background
During 2011, the City Council authorized preparation of a study of space needs within the Police
Department. The architect performing the study, Larry Koch, of SEH, Inc. provided a summary of the
findings and options for expanding the Police Department. That report was finalized and approved by the
Council. On February 6, 2012, the City Council reviewed the various options for expansion, including a full
project expansion that was the preferred plan of the Police Department and then Chief of Police David
Thomalla, but was estimated to cost in excess of $8.5 million. After much discussion, the Council directed
staff to proceed with a plan for using existing City Hall space and relocating some of the City departments
to other City Campus facilities that reduced the project cost to approximately $4.3 million.
On March 2, 2012, the City Council continued the discussion of the City facility needs and directed staff to
proceed with implementation by making Public Safety facilities one of their top goals for staff to implement
during 2012 – 2014. A CIP Bond for both the 3M Fire Station and the Police Department Expansion was
proposed, but not approved for final sale of the bonds. As noted, on June 25, 2012, the Council gave
direction to staff to proceed with a CIP Bond proposal that would include $4.3 million for the Police
Department Expansion. A Public Hearing on the Capital Improvement Plan revision and the CIP Bond sale
was held on November 26, 2012 with both being approved by the City Council.
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With the office space currently being utilized by our Investigations Division soon to be vacated we are now
ready to move forward with Phase 3. Phase 3 is the portion of the project that involves the actual
expansion of the existing Police Department area. This phase includes a small addition for locker rooms, a
garage addition and a substantial amount of remodeling of the existing Police Department wing. The
remodeling will give the Police Department its own public entrance and lobby, a new training/multi-use
room, a new report writing room and many other items noted in the initial needs study. The project also
includes reconfiguring staff so as to maximize efficiencies. For example, all of the Administrative staff will
be located near one another rather than being scattered throughout the building. Staff has worked
extensively with Chief Schnell, and the Police Department as a whole, and feels we have put together a
project that will meet their needs for years to come.
The project plans were presented to and approved by the Community Design Review Board on July 23rd,
2013.
Budget Impact
This project has been planned for and will be funded from the Police Department Expansion Project fund.
Recommendation
It is recommended that the City Council:
a. Approve a project as “Improvements at 1830 County Road B East – Police Department
Expansion Project Phase 3 – Police Department Portion” not to exceed $2,750,000 and which
will be located at 1830 County Road B East
b. Approve the plans for the construction work as prepared by the Project Architect from SEH, Inc.
c. Authorize the receipt of project bids for said construction work on October 22, 2013 at 2:00 pm
according to standard city practice for bid openings
Attachments
1. Phase 3 project drawings
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MEMORANDUM
TO: Charles Ahl, City Manager
FROM: Melinda Coleman, Assistant City Manager
Sarah Burlingame, Senior Administrative Assistant
DATE: September 18, 2013
SUBJECT: Review of 2014 Charitable Gambling Requests
Introduction
Each year the Maplewood City Council solicits requests for charitable gambling funds. Every
year the requests for funds have exceeded the available funds. That is the case this year. The
city received 25 applications with $98,956.50 in requests.
Background
The following is a list of the organizations and groups who have submitted donation requests.
Organization Amount
Requested
American Red Cross - TC Area
Chapter $2,000.00
Boy Scout Troop 461 $1,000.00
Boy Scout Troup 197 $2,000.00
CHILD Inc $200.00
Dispute Resolution Center $2,000.00
District 622 Education
Foundation $2,500.00
District 622 Fusion Drumline $2,700.00
Gethsemane Lutheran School $10,000.00
Hmong American Education
Fund $4,490.00
Maple Tree Monastery Childcare
Center $762.50
Maplewood Area Historical
Society $19,547.00
Maplewood Fire Fighters Flower
Fund
$900.00
Organization Amount
Requested
Maplewood Monarchs S.O.
Team $3,000.00
Maplewood Police Explorers $5,000.00
Maplewood Police Reserves $5,000.00
Maplewood Youth Scholarship
Fund $3,500.00
Ramsey County Fair $3,500.00
Second Chance Animal Rescue $800.00
Simon Youth Foundation -
Maplewood Mall $300.00
St. Jerome's Catholic School $3,457.00
St. Mary's Health Clinics $15,000.00
The Salvation Army $3,000.00
Tubman Family Alliance $1,500.00
Webster Elementary School $3,800.00
White Bear Area YMCA $3,000.00
Budget Impact
The amount of funds available in the 2014 budget is $32,000.
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Recommendation
Staff recommends the City Council review the requests and fill out the provided score sheet.
Staff will collect the score sheets and total the final suggested award amounts. The suggested
award amounts will be brought before the Council at the next meeting for approval.
Attachments
1. Charitable Gambling Policies
2. Summary of 2014 Charitable Gambling Requests
3. Completed 2014 Charitable Gambling Applications
4. Score sheets from previous 3 years
5. 2014 Voting Spreadsheet
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Updated 07.02.12
CITY OF MAPLEWOOD
CITY COUNCIL POLICIES ON AWARDS OF
CHARITABLE GAMBLING TAX FUNDS
1. All licensed charitable gambling organizations within the City are required to contribute 10
percent (10%) of net profits derived from lawful gambling activity in the City to the
Charitable Gambling Tax Fund. These funds are dispersed by the City Council for lawful
expenditures.
2. All applications must be complete and submitted by the application deadline established by
the City Manager.
3. The City of Maplewood grants funds from the Charitable Gambling Tax Fund to support
activities and services that benefit Maplewood residents. The first priority in the granting of
funds will be given to the City of Maplewood domiciled organizations. The second priority
or consideration will be given to funding requests from other organizations which are used
primarily for the benefit of Maplewood residents. Funds shall be distributed for projects,
equipment, or activities that are based in the community and which primarily benefit
Maplewood residents and will be looked upon more favorably than requests for salaries or
general operating costs.
4. In general, requests from organized athletic groups will not be funded. Funding for these
programs should be from participating families or community auxiliary groups. There are so
many athletic organizations within the community that the City of Maplewood is not capable
of funding their financial requests or fairly determining appropriate recipients.
5. The amount of Charitable Gambling Tax Funds awarded to any request is determined by a
City Council vote. A request must receive 3 or more votes for funding in order to receive
Charitable Gambling Tax Funds.
6. All funds granted are required to be expended for the requested project within one year of the
date of the award letter. However, payment will not be made until after January 1 of the
award year. Grant recipients shall submit a letter to the City Manager requesting payment of
the grant award as well as provide specific information on how the funds were used (receipts
or other proof of expenditure) for the proposed purpose.
7. No employee or department of the City of Maplewood shall solicit a donation from a
licensed charitable organization without City Manager approval. If there is a financial need
for a specific program that was not funded in the City budget, staff may submit a request to
the City Manager for the use of Charitable Gambling Tax Funds.
8. The allocation of Charitable Gambling Tax Funds is an annual award. The receipt of funds
does not in any way guarantee or commit the City of Maplewood to funding in any
subsequent year. Each year’s funding requires a new, separate application.
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2014 Charitable Gambling Requests
Organization Name / Contact Info Local /
Regional Reason for Request Amount
Requested
Award
Amount
American Red Cross
Michael Schroeder
(612)604-3289
1201 West River Parkway
Minneapolis, MN 55454
Regional Funds for Disaster Relief, Blood Services, Preparedness,
Health and Safety, Military Services communications
$2,000.00
Boy Scout Troop 197
Bruce Estrem
(651)468-7324
1594 Lakewood Drive N
Maplewood, MN 55119
Local
Funds to build and stock 4 “patrol boxes”. These boxes will
have all the equipment needed for 4-6 people to conduct
camp activities.
$2,000.00
Boy Scout Troop 461
Charles Knapp
(651)485-7772
1725 Kennard Street
Maplewood, MN 55109
Local Funds for purchasing 3 Carport type tent structures to use for
summer and weekend camps. $1,000.00
Child Inc.
Keli George
(612)308-5136
2576 E. 7th Ave.
North St. Paul MN 55109
Regional Funds to go towards Annual Tutu Run and benefit to raise
awareness and educate community on issues of child abuse. $200
Dispute Resolution Center (DRC)
Jeanne Zimmer
(651)292-6067
91 East Arch Street
Saint Paul, MN 55130
Local
Funds to provide Maplewood residents, business, and
organizations with free and low-cost medication, restorative
processes and training scholarships.
$2,000.00
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Gethsemane Lutheran School
Scott Revoir
(651)739-7540
2410 Stillwater Road
Maplewood, MN 55119
Local Funds to fix parking lot used as a playground, and new
asphalt for more playground space. $10,000.00
Hmong American Education Fund
Chue T. Vang
(651)592-1576
2168 Clark Street
Maplewood, MN 55117
Regional
Funds for equipment and supplies to enhance and improve
general overall programming, scholarships, mentoring and
coaching.
$4,490.00
ISD 622 Education Foundation
Carole Anderson
(651)484-5560
2878 Meadowlark Lane
Maplewood, MN 55109
Local
Funds to assist the Foundation to meet the needs of our
poorest students through the Angel Fund (food, clothes,
school supplies) and the Innovative Grant Program.
$2,500.00
ISD 622 Fusion Drumline
Jeanine Brannon
(651)490-5064
2927 Walter Street
Maplewood, MN 55109
Local
Funds to purchase 12 carriers (harness) to carry snares, bass,
and tenor drums. These carriers are designed to take the
pressure of the player’s neck and shoulders.
$2,700.00
Maple Tree Monastery Childcare Center
Jennie Schlauch
(651)770-0766
2625 Benet Road
Maplewood, MN 55109
Local
Funds to purchase age appropriate shelving units for infant
room. $762.50
Maplewood Area Historical Society
Raydelle Bruentrup
(651)426-4718
2170 County Road D, East
Maplewood, MN 55109
Local
Funds to create a 1-week daycamp in conjunction with
Playschool Child Care Center. - $4,435.00
Construct overflow parking lot. - $7,112.00
Design and build 2 kiosks. - $8,000.00
$19,547
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Maplewood Fire Fighters Flower Fund
Dick Peterson
(651)777-9182
1375 Price Avenue
Maplewood, MN 55109
Local Funds to benefit a gift to our members and families in the
event of a death, sickness, and births.
$900.00
Maplewood Monarchs S.O. Team
David Picard
(651)735-6310
2672 Harvester Avenue E
Maplewood, MN 55119
Local
Fund for fees in competitions (85 – 90%), Equipment,
uniforms and coach training (10-15%).
All coaches are volunteers.
$3,000.00
Maplewood Police Explorers
Paul Schnell
(651)249-2602
1830 County Road B, East
Maplewood, MN 55109
Local Funds to send Police Explorers to state conference
competition, purchase uniforms and equipment. $5,000.00
Maplewood Police Reserves
Sgt. Michael Nye
(651) 249-2650)
1830 County Road B, East
Maplewood, MN 55109
Local Fund to purchase uniforms and equipment used to perform
their tasks. $5000.00
Maplewood Youth Scholarship Fund
Audra Robbins
(651)249-2125
1830 County Road B, East
Maplewood, MN 55109
Local
Funds to assist Maplewood residents under 18 with financial
hardships to participate in programs. Families pay 1/3 fee, and
scholarship fund pays 2/3.
$3,500.00
Ramsey County Fair
Joe Fox
(651)777-6514
1821 Myrtle Street
Maplewood, MN 55109
Local
Funds are spent on adult and youth programs, including 4-H
members, ribbons, Premiums, Judges for all who exhibit at the
Fair. Some entertainment and educational programs.
$3,500.00
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Second Chance Animal Rescue
Nancy Minion
(651)578-9451
2681 Mallard Drive
Woodbury, MN 55125
Local
Funds to offset Veterinary expenses to treat stray animals
from Hillcrest Animal Hospital. All animals go to a Veterinarian
for a health check.
$800.00
Simon Youth Foundation
Angela Emerson
(651)770-3863
3001 White Bear Avenue Ste 1072
Maplewood, MN 55109
Local Funds to purchase items for a Spin Wheel prizes. $300.00
St. Jerome Catholic School
Laurie Sherman
(651)771-8494
384 Roselawn Avenue, East
Maplewood, MN 55117
Local
Funds to purchase 110 cubic yards of IPEMA wood fiber 4
inch top dressing for playground area. ($2,090.00)
Two benches made of recycled plastic. (total $1,367.00)
$3,457.00
St. Mary’s Health Clinics
Barbara Dickie
(651)287-7712
369 Sophia Avenue E
Maplewood, MN 55117
Local
Funds to provide free medical services, supplies, specialty
referrals and hospital care to low income and uninsured
individuals in the Maplewood area.
$15,000.00
The Salvation Army
Mallory Birch
(651)746-3529
2445 Prior Avenue N
Roseville, MN 55113
Local/
Regional
Funds for food shelf equipment and hygiene supplies. Two
food carts ($600.00). Food scale ($400.00) Hygiene supplies
($2000.00).
$3,000.00
Tubman
Janet Golden
(651) 789-6750
1725 Monastery Way
Maplewood, MN 55109
Local
Funds to purchase supplies and construction material to
renovate “Harriet’s Closet”, which provides professional
clothes for work and school for women and men.
$1,500.00
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Webster Elementary School
Mona Perkins
(651)748-7110
2170 7th. Avenue, E
North St. Paul, MN 55109
Local Funds to purchase classroom library books. K-5th. Grade.
There are 19 classrooms ($200.00) for each classroom. $3,800.00
White Bear Area YMCA
Kate Whitby
(651)773-2659
2100 Orchard Lane
White Bear Lake, MN 55110
Local
Funds to implement Healthy Eating and Physical Activity
standards. To enhance academic curriculum, and increase
exposure to educational opportunities through field trips.
$3,000.00
Total Requests: $98,957
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Council Packet Page Number 175 of 191
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Council Packet Page Number 176 of 191
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Council Packet Page Number 177 of 191
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Council Packet Page Number 178 of 191
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Council Packet Page Number 179 of 191
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Council Packet Page Number 180 of 191
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Attachment 3
Council Packet Page Number 181 of 191
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Attachment 3
Council Packet Page Number 182 of 191
2011 Charitable Gambling Funds Score Sheet
Name of Organization Requested
Amount WR KJ JL MK JN Proposed
Award
American Red Cross - TC Area Chapter $2,500 $0 $1,000 $2,500 $0 $500 $800
Ashland Productions $5,000 $2,500 $1,000 $0 $0 $1,200 $940
Austin Otto - Boy Scout Troop 461 $6,500 $0 $500 $0 $1,000 $1,200 $540
Dispute Resolution Center $3,000 $0 $2,000 $2,000 $0 $1,250 $1,050
District 622 ADD/ADHD Support Group $1,600 $0 $0 $1,600 $0 $400 $400
District 622 Fusion Drumline $12,650 $0 $1,500 $3,000 $0 $0 $900
Friends of Maplewood Nature $3,000 $1,500 $3,000 $2,000 $1,000 $2,500 $2,000
Maple Tree Monastery Childcare Center $3,335 $0 $0 $2,000 $0 $2,000 $800
Maplewood Area Historical Society $16,551 $6,000 $2,500 $2,000 $5,500 $4,000 $4,000
Maplewood Mall - Simon Youth Foundation $5,000 $0 $1,000 $0 $0 $500 $300
Maplewood Police Explorers $8,000 $6,000 $1,500 $1,500 $5,000 $2,200 $3,240
Maplewood Police Reserves $5,000 $3,500 $3,500 $1,500 $5,000 $2,200 $3,140
Maplewood Youth Scholarship Fund $2,000 $2,000 $1,000 $900 $0 $1,100 $1,000
North St. Paul Area Food Shelf $1,000 $0 $500 $1,000 $1,000 $1,000 $700
Presentation Cub Scout Pack 461 $1,000 $0 $0 $0 $1,000 $350 $270
Ramsey County Fair $4,500 $3,500 $1,500 $0 $4,500 $1,800 $2,260
Saint Paul Composite Squadron Civilian Air Patrol $3,552 $0 $0 $0 $0 $800 *$0
St. Paul Ski Club $5,000 $0 $0 $0 $0 $0 *$0
Tubman Family Alliance $12,000 $0 $2,500 $5,000 $0 $2,000 $1,900
Fund Reserves $0 $2,000 $0 $1,000 $0 $760
TOTAL AMOUNT OF REQUESTS $101,188 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000
An estimated $25,000 is available revenue from proceeds of the 10% Charitable Gambling Tax.
Any reduction in available funds will result in a proportional reduction of the award amount.
* Applicant recieves $0 if applicant did not recieve 2 or more votes for fund allocations
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Attachment 4
Council Packet Page Number 183 of 191
2012 Charitable Gambling Funds Score Sheet
Organization Amount
Requested WR KJ JL MK JN Proposed
Award
American Red Cross - TC Area Chapter $2,500.00 $1,000 $1,000 $1,000 $0 $0 $600
Boy Scout Troop 461 $2,500.00 $500 $1,000 $1,500 $2,500 $750 $1,250
Dispute Resolution Center $3,000.00 $1,000 $1,500 $2,000 $1,000 $1,000 $1,300
District 622 ADD/ADHD Support Group $600.00 $300 $200 $600 $0 $400 $300
District 622 Education Foundation $2,500.00 $1,500 $1,800 $1,000 $0 $1,125 $1,085
Friends of Ramsey County Libraries $4,500.00 $2,700 $2,000 $1,000 $500 $2,250 $1,690
Maple Tree Monastery Childcare Center $3,176.50 $0 $800 $0 $0 $1,125 $385
Maplewood Area Historical Society $7,614.00 $5,000 $3,200 $1,000 $7,614 $5,600 $4,483
Maplewood Mall - Simon Youth Foundation $500.00 $0 $500 $500 $0 $400 $280
Maplewood Police Explorers $8,000.00 $5,750 $3,000 $2,000 $8,000 $6,000 $4,950
Maplewood Police Reserves $5,000.00 $3,750 $5,000 $2,000 $5,000 $3,750 $3,900
Maplewood Youth Scholarship Fund $3,000.00 $2,000 $1,800 $3,000 $0 $2,000 $1,760
North St. Paul Area Food Shelf $1,000.00 $500 $1,000 $1,000 $1,000 $1,000 $900
Ramsey County Fair $3,200.00 $3,000 $2,200 $500 $3,200 $1,600 $2,100
Second Chance Animal Rescue $2,000.00 $0 $1,000 $1,000 $0 $1,250 $650
Tubman Family Alliance $3,500.00 $3,000 $1,500 $2,000 $1,000 $1,500 $1,800
Weaver Elementary PTA $500.00 $0 $500 $500 $0 $250 $250
Fund Reserves $0 $2,000 $9,400 $186 $0 $2,317
TOTAL AMOUNT OF REQUESTS $53,091 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000
An estimated $30,000 is available revenue from proceeds of the 10% Charitable Gambling Tax.
Any reduction in available funds will result in a proportional reduction of the award amount.
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Attachment 4
Council Packet Page Number 184 of 191
Organization Amount Requested WR KJ JL MK BC Proposed
Award
180 Degrees, Inc.$5,000.00 $0 $1,000 $0 $0 $0 0*
Ashland Productions $1,500.00 $1,000 $500 $0 $0 $0 $300
Boy Scout Troop 461 $3,000.00 $1,000 $0 $0 $3,000 $1,000 $1,000
CHILD Inc.$200.00 $0 $200 $0 $0 $200 $80
Dispute Resolution Center $2,000.00 $100 $1,000 $0 $0 $300 $280
District 622 Education Foundation $5,000.00 $1,000 $2,000 $5,000 $1,000 $1,000 $2,000
District 622 Fusion Drumline $1,600.00 $0 $0 $1,600 $0 $1,000 $520
Friends of Maplewood Nature $2,050.00 $1,500 $1,000 $0 $1,000 $1,000 $900
Friends of Ramsey County Libraries $2,500.00 $2,000 $1,500 $0 $0 $2,500 $1,200
Hmong American Education Fund $5,090.00 $1,300 $1,000 $5,090 $0 $1,000 $1,678
Maple Tree Monastery Childcare Center $1,600.00 $400 $500 $0 $0 $1,600 $500
Maplewood AARP TaxAides $1,500.00 $1,200 $500 $0 $0 $500 $440
Maplewood Area Historical Society $18,360.00 $4,700 $3,600 $0 $18,360 $4,000 $6,132
Maplewood Fire Fighters Flower Fund $1,000.00 $500 $500 $0 $0 $600 $320
Maplewood Police Explorers $8,000.00 $2,500 $2,200 $5,000 $3,000 $2,000 $2,940
Maplewood Police Reserves $5,000.00 $4,000 $4,000 $0 $0 $5,000 $2,600
Maplewood Youth Scholarship Fund $3,500.00 $2,000 $2,000 $3,500 $0 $0 $1,500
Mothers And More, Twin Cities East #299 $700.00 $300 $300 $700 $0 $300 $320
Northern Lights Service Unit, Girl Scouts $3,500.00 $1,000 $0 $0 $0 $1,000 $400
Ramsey County Fair $3,500.00 $3,000 $1,500 $0 $3,500 $3,500 $2,300
Second Chance Animal Rescue $1,000.00 $0 $500 $1,000 $0 $0 $300
Simon Youth Foundation - Maplewood Mall $600.00 $0 $0 $600 $0 $300 $180
St. Jerome School $1,400.00 $0 $700 $1,400 $0 $1,000 $620
The Salvation Army $3,000.00 $1,500 $2,000 $3,000 $0 $1,000 $1,500
Tubman Family Alliance $2,000.00 $1,000 $1,000 $0 $0 $0 $400
Venture Crew 613 $1,060.00 $0 $0 $0 $0 $500 0*
Walker at Hazel Ridge Senior Community $5,000.00 $0 $1,000 $0 $0 $0 0*
Weaver Elementary PTA $1,000.00 $0 $500 $1,000 $0 $700 $440
Fund Reserves $0 $1,000 $2,110 $140 $0 $1,150
TOTAL AMOUNT OF REQUESTS $89,660 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000
* Removed from consideration due to past practice of zeroing out any applicant that gets a zero allocation from four or more members of the City Council.
An estimated $30,000 is available revenue from proceeds of the 10% Charitable Gambling Tax.
Any reduction in available funds will result in a proportional reduction of the award amount.
2013 Charitable Gambling Funds Score Sheet
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Attachment 4
Council Packet Page Number 185 of 191
Organization Amount Requested WR KJ RC MK BC Proposed
Award
American Red Cross - TC Area Chapter $2,000.00
Boy Scout Troop 461 $1,000.00
Boy Scout Troup 197 $2,000.00
CHILD Inc $200.00
Dispute Resolution Center $2,000.00
District 622 Education Foundation $2,500.00
District 622 Fusion Drumline $2,700.00
Gethsemane Lutheran School $10,000.00
Hmong American Education Fund $4,490.00
Maple Tree Monastery Childcare Center $762.50
Maplewood Area Historical Society $19,547.00
Maplewood Fire Fighters Flower Fund $900.00
Maplewood Monarchs S.O. Team $3,000.00
Maplewood Police Explorers $5,000.00
Maplewood Police Reserves $5,000.00
Maplewood Youth Scholarship Fund $3,500.00
Ramsey County Fair $3,500.00
Second Chance Animal Rescue $800.00
Simon Youth Foundation - Maplewood Mall $300.00
St. Jerome's Catholic School $3,457.00
St. Mary's Health Clinics $15,000.00
The Salvation Army $3,000.00
Tubman Family Alliance $1,500.00
Webster Elementary School $3,800.00
White Bear Area YMCA $3,000.00
Fund Reserves
TOTAL AMOUNT OF REQUESTS $98,957
* Removed from consideration due to past practice of zeroing out any applicant that gets a zero allocation from four or more members of the City Council.
An estimated $32,000 is available revenue from proceeds of the 10% Charitable Gambling Tax.
Any reduction in available funds will result in a proportional reduction of the award amount.
2014 Charitable Gambling Funds Score Sheet
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Attachment 5
Council Packet Page Number 186 of 191
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MEMORANDUM
TO: Charles Ahl, City Manager
FROM: Karen Guilfoile, Citizen Services Director
DATE: September 9, 2013
SUBJECT: Approval of First Reading Amending the Ordinance Regulating Personal
Services - Closing Hours and Waiving Second Reading
Introduction
In 1978, an ordinance relating to Personal Services was adopted into Chapter 14 of the City
Code which relates to Businesses and Licensing. Included in this ordinance was verbiage that
requires all licensed personal service premises to abstain from operation on Sunday. Further,
the ordinance established Personal Service businesses as: Escort Services, Saunas and
Bathhouses, and Massage Centers. Section 14-1139 follows:
Sec. 14-1139. Closing hours.
No premises licensed under this article shall be open between the hours of 10:00 p.m.
and 7:00 a.m. of the following day, and no business shall be operated on Sunday.
(Code 1982, § 24-133)
At this time, only Massage Centers are present in the City as Personal Service businesses, and
have been issued licenses for their operation; in all there seven (7) licensed Massage Centers
in Maplewood.
Background
Primarily affected by the restriction on hours of operation are massage centers, which are
unable to operate their business throughout the weekend. The massage industry has changed
since this verbiage was enacted, and many businesses try to offer their customers flexibility by
offering services each day of the week.
In the spirit of our continual goal to improve business retention in the City, staff recommends
that verbiage which addresses restricted hours of operation for Personal Service, Licensed
Premises be removed. In addition, staff is recommends the addition of verbiage to address
restricted hours of operation for sections of Code relating specifically to Escort Services,
Saunas and Bathhouses, and Massage Centers. The recommendations made are as follows:
Chapter 14, Article XIII, Division 5 (Licensed Premises)
Sec. 14-1139. Closing hours.
No premises licensed under this article shall be open between the hours of 10:00 p.m.
and 7:00 a.m. of the following day, and no business shall be operated on Sunday.
Council Packet Page Number 187 of 191
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Chapter 14, Article XIII, Division 2 (Escort Services)
Sec 14-943. Closing hours.
No premises licensed under this article shall be open between the hours of 10:00 p.m.
and 7:00 a.m. of the following day, and no business shall be operated on Sunday.
Chapter 14, Article XIII, Division 3 (Saunas and Bathhouses)
Sec 14-1023. Closing hours.
No premises licensed under this article shall be open between the hours of 10:00 p.m.
and 7:00 a.m. of the following day, and no business shall be operated on Sunday.
Chapter 14, Article XIII, Division 4 (Massage Centers)
Sec 14-1109. Closing hours.
No premises licensed under this article shall be open between the hours of 9:00 p.m.
and 7:00 a.m. of the following day.
Recommendation
It is recommended that the City Council approve the proposed amendment to section14-1139 to
remove restricted hours of operation from Personal Services, Licensed Premises and make the
proposed additions to section 14-943, 14-1023 and 14-1109 to continue enforcing restricted
hours of operation for Escort Services and Saunas and Bathhouse, and allow licensed Massage
Centers to operate on Sunday; It is recommended that the City Council waive the second
reading.
Staff note: No Public Hearing has been called for this item to consider a revision to the code.
Staff opinion is that this is a non-controversial item and as such, no hearing is needed. If the
Council desires to enact this code only after a hearing, that hearing could be conducted at
asecond reading.
Council Packet Page Number 188 of 191
Item M1
MEMORANDUM
TO: City Manager, Chuck Ahl
FROM: IT Director, Mychal Fowlds
SUBJECT: Update on Solar Panel Arrays on City Campus
DATE: September 16, 2013
Introduction
The purpose of this item is to provide the City Council a brief update on the solar panel arrays.
Background
At the June 27, 2011 City Council meeting Council approved the installation of 2 solar panel
arrays, 1 located on the roof of the Maplewood Community Center and 1 located on the grounds
of our main campus. What follows is a brief overview of each of the arrays and a summary of
the energy production for each.
Maplewood Community Center Array
The Maplewood Community Center array consists of 216 panels, covers an area of 75’ by 80’
and was completed on May 17, 2012. Below is a graph showing the power produced in (kWh).
As you may have guessed, our highest energy production comes in the summer months. The
energy production shown below converts into credits applied to the City’s utility bills totaling
$1,868.70 for the past 12 months.
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Council Packet Page Number 189 of 191
Item M1
City Hall Ground Array
The ground array consists of 261 panels, covers an area of 150’ by 40’ and was completed on
August 31, 2012. Below is a graph showing the power produced in (kWh). Notice that the
production levels follow the same pattern as the other array with the exception of the past 3
months. The solar panel technicians recently noticed that there was a section of the panels that
were not functioning as expected which explains the drop in production. The issue has since
been fixed. The energy production shown below converts into credits applied to the City’s utility
bills totaling $1,414.90 for the past 12 months.
Staff continues to work with our vendor regarding the installation of equipment that will allow for
the live monitoring of each array. The monitoring systems will allow any interested parties to
view the live production of each array via kiosks at both the Community Center and City Hall.
Monitoring the systems will also capture additional data that will allow staff to run reports
showing production down to the hour.
Staff is also working with EA Solar in regards to meeting the minimum average annual utility
savings associated with each array. Each lease agreement lists a dollar amount of guaranteed
utility savings. The utility savings shown above for each array do not exceed the guaranteed
amount and therefore the difference needs to be made up by EA Solar.
Budget Impact
There is no budget impact directly associated with this agenda item.
Recommendation
As this item is simply informational there are no recommendations being made by staff.
Attachments
None
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Council Packet Page Number 190 of 191
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MEMORANDUM
TO: City Council
FROM: Charles Ahl, City Manager
DATE: September 18, 2013
SUBJECT: Council Meeting Calendar Report
Introduction/Background
This item is informational and intended to provide the Council an indication on the current
planning for upcoming agenda items and the Work Session schedule. These are not official
announcement of the meetings, but a snapshot look at the upcoming meetings for the City
Council to plan their calendars. No action is required.
Upcoming Important Dates to Remember
1. Commission, Board and Volunteer appreciation Event – September 26th
Upcoming Agenda Items & Work Session Schedule
1. October 7th Work Session Cancelled
2. Parks & Recreation Commission Interviews – October 14
3. Administrative Hearing Process – October 14
4. Park System Plan Update – October 14
5. Roseville Superintendant Presentation – October 14
6. Commission Interviews – October 28
7. Update on Council Goals – October 28
8. Budget Priority and Use of 2.0% Levy - October 28
9. November 11 Workshop and Meeting Rescheduled due to Veterans Day – November 14
Budget Impact
Recommendation
No action required.
Attachments
None.
Council Packet Page Number 191 of 191