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HomeMy WebLinkAbout2013-08-27 CDRB Minutes August 27, 2013 Community Design Review Board Meeting Minutes 1 MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, AUGUST 27, 2013 1. CALL TO ORDER Chairperson Ledvina called the meeting to order at 6:00 p.m. 2. ROLL CALL Boardmember, Leo Burger Present Boardmember, Bill Kempe Present Boardmember, Jason Lamers Present Chairperson, Matt Ledvina Present Boardmember, Ananth Shankar Present Staff Present: Michael Martin, Planner 3. APPROVAL OF AGENDA Boardmember Kempe moved to approve the agenda as submitted. Seconded by Boardmember Lamers. Ayes - All The motion passed. 4. APPROVAL OF MINUTES Boardmember Shankar moved to approve the July 23, 2013, CDRB minutes as submitted. Seconded by Boardmember Burger. Ayes – Chairperson Ledvina, Boardmember Burger & Shankar Abstentions – Boardmember’s Kempe & Lamers The motion passed. 5. UNFINISHED BUSINESS None 6. DESIGN REVIEW a. Approval of Design Review for Exterior Remodel, Kohl’s, 3001 White Bear Avenue i. Planner, Mike Martin gave the report and answered questions of the board. ii. Kohl’s representative Adam Stein addressed and answered questions of the board. August 27, 2013 Community Design Review Board Meeting Minutes 2 Boardmember Lamers moved to approve the design plans date-stamped August 6, 2013, for exterior remodeling and the sign relocation proposal for Kohl’s at the Maplewood Mall. Seconded by Boardmember Burger. Ayes – All The motion passed. b. Approval of Design Review for Tennis Court Addition, Hill Murray School, 2625 Larpenteur Avenue i. Planner, Mike Martin gave the report and answered questions of the board. ii. Larry Wacker, with Sanders Wacker Bergly, representing Hill Murray addressed and answered questions of the board and gave a brief presentation. Boardmember Shankar moved to approve the project plans date-stamped July 29, 2013, (site plan, landscape plan, grading and drainage plans and elevations) for the tennis court complex addition at Hill Murray School at 2625 Larpenteur Avenue. The city bases this approval on the findings required by the code. The developer or contractor shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: a. Have the city engineer approve final construction and engineering plans. These plans shall include: grading, utility, drainage, erosion control, tree and sidewalk plans. The plans shall meet all the conditions and changes noted in Jon Jarosch’s memo dated August 1, 2013, and in Ginny Gaynor’s memo dated August 6, 2013. b. Provide the city with a letter of credit or cash escrow for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 3. Complete the following before occupying the addition: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged turf areas. c. Complete all landscaping for the addition. d. Install and maintain all required trees and landscaping (including the plantings around the pond) and an in-ground sprinkler system for all landscaped areas (code requirement). 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the city for all required exterior improvements. The owner or contractor shall complete any unfinished landscaping by June 1 of the next year if the building is occupied in the fall or winter or within six weeks of occupancy if the building is occupied in the spring or summer. August 27, 2013 Community Design Review Board Meeting Minutes 3 5. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Boardmember Lamers. Ayes – All The motion passed. c. Approval of Design Review and Parking Waiver for Lab and Office Building, 3M Company, McKnight Road and Conway Avenue i. Planner, Mike Martin gave the report and answered questions of the board. ii. Roger Spinner, 3M addressed the board. iii. Jim Davy BWBR Architect, Chuck Evens, Landscaping Design with Damon Farber Associates, Darren Schwankl, Civil Engineer, TKDA addressed and answered questions of the board regarding the 3M project. Boardmember Lamers moved to approve the plans date-stamped August 12, 2013, for the proposed 3M Company Research Building. Approval is based on the findings for approval required by ordinance and subject to the developer doing the following: 1. Repeat this review in two years if the applicant has not obtained a building permit by that time. After two years this review must be repeated. 2. Comply with the requirements in the Engineering Plan Review by Michael Thompson, the Environmental Plan Review by Shann Finwall and those of the Assistant Fire Chief, Building Official and Lieutenant Doblar. 3. Submit a revised landscape plan for staff approval for additional landscaping along Conway Avenue and McKnight Road. 4. Before obtaining a building permit, the applicant shall provide an irrevocable letter of credit in the amount of 150 percent of the cost of completing landscaping and other site improvements. This irrevocable letter of credit shall include the following provisions: ● The letter of credit must clearly indicate that it is an irrevocable letter of credit in the name of the City of Maplewood, payable on demand, to assure compliance with the terms of the developer’s agreement. ● The letter of credit must allow for partial withdrawals as needed to guarantee partial project payments covered under the terms of the letter of credit. ● The letter of credit shall be for a one-year duration and must have a condition indicating automatic renewal, with notification to the city a minimum of 60 days prior to its expiration. 5. All landscaped areas shall have a lawn-irrigation system installed, except for those areas proposed to be left natural. The applicant must, however, make sure to use hoses and sprinklers until turf, plant and tree growth is established. 6. If outdoor trash storage is used in the future, the applicant shall provide a screening enclosure that is compatible in design with the building. August 27, 2013 Community Design Review Board Meeting Minutes 4 7. Any proposed signs shall comply with the comprehensive sign plan and shall be submitted for approval by the community design review board. 8. The applicant must submit a summary of how the site is meeting the city’s volume reduction requirements in order to qualify for the 11 percent impervious surface area bonus. The bonus shall be approved by the city engineer based on the installation and maintenance of manmade facilities for reducing stormwater flow or the treatment or runoff for non-point-source water pollutants. 9. The applicant must submit the following information in order to determine if the site meets the city’s tree preservation ordinance: a. Tree inventory which includes all significant trees located on the site (not just the developed area) and the size and number of significant trees removed with the development. b. Planting schedule which shows the tree species, tree size, and number of each species being replaced on the site. 10. All work shall follow the approved plans. Staff may approve minor changes. 11. Submit for staff approval, the color chosen for glass wall and a site plan indicating any visitor parking, if provided. B. Approve a parking waiver to allow for 580 surface parking spaces. The parking spaces shall be at least 9.5 feet in width. This is a parking reduction of 1,420 parking spaces (2,000 parking spaces are required per city code). Seconded by Boardmember Kempe. Ayes – Chairperson Ledvina, Boardmember’s Burger, Kempe & Lamers Abstention – Boardmember Shankar The motion passed. Boardmember Shankar abstained from the vote because he is on the design team for 3M. 7. VISITOR PRESENTATIONS None 8. BOARD PRESENTATIONS Staff requested a board representative for the September 9, 2013, City Council meeting. Boardmember Shankar stated he could represent the CDRB. 9. STAFF PRESENTATIONS None. August 27, 2013 Community Design Review Board Meeting Minutes 5 10. ADJOURNMENT The meeting was adjourned by Chairperson Ledvina at 7:14 p.m.