HomeMy WebLinkAbout06-24-2013 City Council Meeting MinutesJune 24, 2013
City Council Meeting Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, June 24, 2013
Council Chambers, City Hall
Meeting No. 11-13
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to
order at 7:00 p.m. by Mayor Rossbach.
Councilmember Juenemann presented Mayor Rossbach and Environmental & Natural
Resources Commissioner Chair Judith Johannessen with the Minnesota GreenStep Cities-Step
3 Award from the Minnesota Pollution Control Agency and League of Minnesota Cities. She
congratulated the ENRC, the Council, and staff for the work put forth to receive the award.
Juenemann extended special recognition to Environmental Planner Shann Finwall and
Environmental Technician Trainee Chris Swanson who worked diligently to ensure that the City
achieve this award. The award was given highlighting three steps that stood out; the Living
Streets Program, the Adoption of Organized Collection and the Green Business Development
Program. The City of Maplewood is only one of five cities in the State that has achieved this
level in the Minnesota GreenStep Cities Program.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Will Rossbach, Mayor Present
Robert Cardinal, Councilmember Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
F1 Storm Update
F2 Police Chief Selection Process
G5 Approval of Joint Powers Agreement – Ramsey County Violent Crime Enforcement
Team was Pull from the Agenda
N1 Thank You to Acting Chief David Kvam
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of June 10, 2013 City Council Workshop Minutes
Councilmember Juenemann moved to approve the June 10, 2013 City Council Workshop
Minutes as submitted.
June 24, 2013
City Council Meeting Minutes 2
Seconded by Councilmember Koppen Ayes – Mayor Rossbach, Council
Members Cardinal, Juenemann,
Koppen
Abstain – Councilmember Cave
The motion passed.
2. Approval of June 10, 2013 City Council Meeting Minutes
Councilmember Cave moved to approve the June 10, 2013 City Council Meeting Minutes as
submitted.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Storm Update
Public Works Director Thompson gave an update on the storms that passed through the city on
Friday, June 21st. He indicated that Public Works along with our Police & Fire Departments and
Ramsey County staff worked together on Saturday and Sunday and continues to work to clean
up and remove debris throughout the city.
2. Police Chief Selection Process
City Manager Antonen informed the council and citizens that an offer has been made to Paul
Schnell, current Police Chief in Hastings, to be the City of Maplewood’s next Chief. The offer is
contingent upon successful completion of physical and psychological exams.
G. CONSENT AGENDA
Councilmember Juenemann requested agenda items G2 and G11 be highlighted.
Councilmember Juenemann moved to approve agenda items G1-G11.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$ 1,456,667.53 Checks # 90054 thru # 90104
dated 06/03/13 thru 06/15/13
$ 312,968.28 Disbursements via debits to checking account
dated 06/03/13 thru 06/07/13
June 24, 2013
City Council Meeting Minutes 3
$ 115,087.15 Checks # 90105 thru # 90150
dated 06/10/13 thru 06/18/13
$ 496,265.84 Disbursements via debits to checking account
dated 06/10/13 thru 06/14/13
$ 2,380,988.80 Total Accounts Payable
PAYROLL
$ 560,893.61 Payroll Checks and Direct Deposits dated 06/07/13
$ 763.00 Payroll Deduction check # 9989375 thru # 9989376 dated 06/07/13
$ 561,656.61 Total Payroll
$ 2,942,645.41 GRAND TOTAL
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of Resolution Accepting a Donation to the Fire Department from Alerus
Mortgage
Fire Chief Lukin gave the staff report.
Councilmember Juenemann moved to approve the Resolution accepting the donation of $100
from Dave and Wendy Karras provided by Alerus Mortgage as part of their charitable donation
program called “Refer a friend”. “Build your community”.
RESOLUTION 13-6-931
ACCEPTANCE OF DONATION
WHEREAS the city of Maplewood and Maplewood Fire Department has received a
donation of $100.00 from Dave and Wendy Karras, provided by Alerus Mortgage, as part of
their charitable donation program called “Refer a friend”. Build your community”.
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the
city of Maplewood and Maplewood Fire Department to accept this donation.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Approval of Resolution Endorsing a Bonding Request for the East Metro Public
Safety Training Facility
Councilmember Juenemann moved to approve the Resolution authorizing submission of
request for State bonding funds in the amount of $1.8 million dollars for the completion of
construction for phase 1 of the Regional East Metro Public Safety Training Facility.
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City Council Meeting Minutes 4
RESOLUTION 13-6-932
A RESOLUTION OF SUPPORT FOR STATE BONDING REQUEST
FOR THE COMPLETION OF PHASE 1 OF THE
EAST METRO PUBLIC SAFETY TRAINING CENTER
WHEREAS, the Minnesota State Legislature is accepting allocations for Capital Bonding
Bill requests for the 2014 Legislative Session; and
WHEREAS, the City of Maplewood has deemed the completion of the East Metro Public
Safety Training Center a high priority project; and
WHEREAS, the current funding available for the project is not sufficient to complete
construction of the one of the three critical training buildings, site paving in the training yard,
installation of two gas-fired burn training props and installation of burn room lining systems.
WHEREAS, the City of Maplewood is in need of Capital Bond funding to provide gap
financing to supplement previous state grant funds, local funding and other funding for the
completion of the East Metro Public Safety Training Center;
NOW, THEREFORE BE IT RESOLVED that the Maplewood City Council does hereby
authorize the request for state bonding proceeds to assist in financing the completion of
construction of Phase 1 of the East Metro Public Safety Training Center.
Adopted by the Maplewood City Council on this 24th day of June, 2013.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
4. Conditional Use Permit Review – East Metro Public Safety Training Center,
Located at Century Avenue South of Holloway Avenue
Councilmember Juenemann moved to approve to Review the Conditional Use Permit for the
East Metro Public Training Center located at Century Avenue, south of Holloway Avenue again
in one year to check on the project’s progress.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
5. Approval of Joint Powers Agreement – Ramsey County Violent Crime
Enforcement Team
This item was pulled from the agenda.
6. Approval of Vehicle Storage and Auction Agreement with MidAmerica Auctions,
Inc
Councilmember Juenemann moved to approve Agreement with MidAmerica Auctions for the
Storage of and/or Auction of Confiscated Vehicles.
Seconded by Councilmember Koppen Ayes – All
June 24, 2013
City Council Meeting Minutes 5
The motion passed.
7. Resolution Approving Final Payment and Acceptance of Project, Western Hills
Area Street Improvements, City Project 10-14
Councilmember Juenemann moved to approve the Resolution Approving Final Payment and
Acceptance of Project for the Western Hills Area Street Improvements, City Project 10-14.
RESOLUTION 13-6-933
APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
CITY PROJECT 10-14
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
Improvement Project 10-14, the Western Hills Area Street Improvements, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the City Engineer for the City of Maplewood has determined that the
Western Hills Area Street Improvements, City Project 10-14, is complete and recommends
acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that
1. City Project 10-14 is complete and maintenance of these improvements is accepted
by the city; and the final construction cost is $5,315,622.70. Final payment to T.A.
Schifsky and Sons, Inc., Incorporated, and the release of any retainage or escrow is
hereby authorized.
Approved this 24th day of June 2013.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
8. Approval of Resolution Directing Modification of Existing Construction Contract,
Change Order No. 2, TH 36/English Street Interchange Improvements, City Project
09-08
Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing
Construction Contract, Change Order No. 2, for the Highway 36/English Street Interchange
Improvements, City Project 09-08.
RESOLUTION 13-6-934
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 09-08, CHANGE ORDER NO. 2
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project 09-08, Highway 36/English Street Interchange Improvements, and has let
a construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 09-08, Change Order No. 2.
June 24, 2013
City Council Meeting Minutes 6
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The mayor and city engineer are hereby authorized and directed to modify the existing
contract by executing said Change Order No. 2 which is an increase of $48,427.46.
The revised contract amount is $16,672,951.25.
Adopted by the Maplewood City Council on this 24th day of June 2013.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
9. Approval of Resolution Adopting Support for Municipal Agreement Funding
Application, County Road D Court Improvements, City Project 10-20
Councilmember Juenemann moved to approve the Resolution in Support of the County Road D
Court Improvements, City Project 10-20 – Municipal Agreement Funding application.
RESOLUTION 13-6-935
A RESOLUTION SUPPORTING MNDOT MUNICIPAL AGREEMENT APPLICATION
SUBMITTAL FOR THE COUNTY ROAD D COURT IMPROVEMENTS
WHEREAS, the City Council of the City of Maplewood is the official governing body; and
WHEREAS, the City of Maplewood is planning for improvements to County Road D
Court east of Trunk Highway (TH) 61 which include the closure of the County Road D Court
access to TH 61; and
WHEREAS, the City of Maplewood is requesting financial participation for the TH 61
access closure at County Road D Court and associated improvements from the Minnesota
Department of Transportation through the Municipal Agreement program; and
WHEREAS, the City of Maplewood would be responsible for paying a portion of the
project costs, including any costs ineligible for funding through this program; and
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. The City of Maplewood is hereby authorized to apply for Municipal Agreement funding for
City Project 10-20, County Road D Court Improvements.
2. The City of Maplewood is committed to complete this project if Municipal Agreement
Funding is provided.
Approved this 24th day of June 2013.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
10. Gladstone Area Phase I Bid Package I Improvements, City Project 04-21
a. Resolution Directing Modification of Existing Construction Contract, Change
Order No. 4
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City Council Meeting Minutes 7
b. Resolution Approving Final Payment and Acceptance of Project
Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing
Construction Contract, Change Order No. 4, for the Gladstone Area Phase 1 Bid Package 1
Improvements, City Project 04-21; and the Resolution for the Gladstone Area Phase 1
Improvements, City Project 04-21, Approving Final Payment and Acceptance of Project.
RESOLUTION 13-6-936
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 04-21, CHANGE ORDER NO. 4
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project 04-21, Gladstone Area Phase I Improvements, and has let a construction
contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 04-21, Change Order No. 4.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
2. The mayor and city clerk are hereby authorized and directed to modify the existing contract
by executing said Change Order No. 4 which is an increase of $27,502.46.
The revised contract amount is $3,811,519.71.
Adopted by the Maplewood City Council on this 24th day of June 2013.
RESOLUTION 13-6-937
APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
PROJECT 04-21
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project 04-21, Gladstone Area Phase I Bid Package I Improvements, and has let
a construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the City Engineer for the City of Maplewood has determined that the
Gladstone Area Phase I Bid Package 1 Improvements, City Project 04-21 is complete and
recommends acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1 City Project 04-21 is complete and maintenance of these improvements is accepted by the
city; and the final construction cost is $3,811,518.50. Final payment to Lunda Construction
Company and the release of any retainage or escrow is hereby authorized.
Adopted by the Maplewood City Council on this 24th day of June 2013.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
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City Council Meeting Minutes 8
11. Resolution Approving Endorsing a Bonding Request for the Acquisition of Fish
Creek
City Manager Antonen gave the staff report and answered questions of the council.
Councilmember Juenemann moved to approve the Resolution Endorsing a Bonding Request for
the Acquisition of Fish Creek.
RESOLUTION 13-6-938
A RESOLUTION OF SUPPORT FOR STATE BONDING REQUEST FOR THE
ACQUISITION OF FISH CREEK
WHEREAS, the Minnesota State Legislature is accepting allocations for Capital Bonding
Bill requests for the 2014 Legislative Session; and
WHEREAS, the City of Maplewood has deemed the acquisition of Fish Creek a high
priority project; and
WHEREAS, the current funding available for the project is not sufficient to complete
acquisition; and
WHEREAS, the City of Maplewood is in need of Capital Bond funding to provide gap
financing to supplement previous state grant funds, local funding and other funding for the
completion of the acquisition;
NOW, THEREFORE BE IT RESOLVED, that the Maplewood City Council does hereby
authorize the request for state bonding proceeds to assist in financing the acquisition of Fish
Creek.
Adopted by the Maplewood City Council on this 24th day of June, 2013
Seconded by Councilmember Koppen Ayes – All
The motion passed.
H. PUBLIC HEARING
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Resolution Approving Endorsing a Line of Duty Death for Former Fire Marshall
Robert Klaenhammer on December 24, 1967
Fire Chief Lukin gave the staff report.
Councilmember Cardinal moved to approve the Resolution Supporting the Application of Robert
W. Klaenhammer to the Minnesota Fallen Firefighters Memorial.
June 24, 2013
City Council Meeting Minutes 9
RESOLUTION 13-6-939
RESOLUTION SUPPORTING THE APPLICATION OF
ROBERT W. KLAENHAMMER TO THE MINNESOTA
FALLEN FIREFIGHTERS MEMORIAL
WHEREAS, on the morning of December 24, 1967, Robert W. Klaenhammer was
responding to a garage fire as the fire marshal; and
WHEREAS, his vehicle was struck at the intersection of McKnight Road and Lower Afton
Road; and
WHEREAS, Mr. Klaenhammer was killed responding to this call; and
WHEREAS, the Maplewood City Council supports the application of Mr. Robert W.
Klaenhammer to be added to the Minnesota Fallen Firefighters Memorial.
Date Adopted: June 24, 2013
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of a Resolution Identifying the Need for LCDA Funding and Authorizing
an Application for Grant Funds – Maplewood Bowl Redevelopment Project
Assistant City Manager Ahl gave the staff report and answered questions of the council.
Councilmember Juenemann moved to approve the Resolution showing the City’s intent to
comply with the Livable Community Demonstration Account Program contract requirements for
the request of $2,000,000 development grant f or the redevelopment of the Maplewood Bowl site
and implement the public improvements outlined within the master plan for the Gladstone
Neighborhood.
RESOLUTION 13-6-940
RESOLUTION IDENTIFYING THE NEED FOR
LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT
FUNDING AND AUTHORIZING AN APPLICATION FOR GRANT FUNDS
WHEREAS the City of Maplewood is a participant in the Livable Communities Act’s
Housing Incentives Program for 2013 as determined by the Metropolitan Council, and is
therefore eligible to apply for Livable Communities Demonstration Account funds; and
WHEREAS the City has identified a proposed project within the City that meets the
Demonstration Account’s purposes and criteria and is consistent with and promotes the
purposes of the Metropolitan Livable Communities Act and the policies of the Metropolitan
Council’s adopted metropolitan development guide; and
WHEREAS the City has the institutional, managerial and financial capability to ensure
adequate project administration; and
WHEREAS the City certifies that it will comply with all applicable laws and regulations as
stated in the grant agreement; and
June 24, 2013
City Council Meeting Minutes 10
WHEREAS the City agrees to act as legal sponsor for the project contained in the grant
application submitted on July 1, 2013; and
WHEREAS the City acknowledges Livable Communities Demonstration Account grants
are intended to fund projects or project components that can serve as models, examples or
prototypes for development or redevelopment projects elsewhere in the region, and therefore
represents that the proposed project or key components of the proposed project can be
replicated in other metropolitan-area communities; and
WHEREAS only a limited amount of grant funding is available through the Metropolitan
Council’s Livable Communities Demonstration Account during each funding cycle and the
Metropolitan Council has determined it is appropriate to allocate those scarce grant funds only
to eligible projects that would not occur without the availability of Demonstration Account grant
funding.
NOW THEREFORE BE IT RESOLVED that, after appropriate examination and due
consideration, the governing body of the City:
1. Finds that it is in the best interests of the City’s development goals and priorities for the
proposed project to occur at this particular site and at this particular time.
2. Finds that the project component(s) for which Livable Communities Demonstration Account
funding is sought:
(a) will not occur solely through private or other public investment within the reasonably
foreseeable future; and
(b) will occur within three years after a grant award only if Livable Communities
Demonstration Account funding is made available for this project at this time.
3. Represents that the City has undertaken reasonable and good faith efforts to procure
funding for the project component for which Livable Communities Demonstration Account
funding is sought but was not able to find or secure from other sources funding that is
necessary for project component completion within three years and states that this
representation is based on the following reasons and supporting facts:
A fundamental assumption from the outset of the Gladstone Neighborhood
Redevelopment process has been that redevelopment must be self-sufficient and that
revenues needed to pay for redevelopment activities should not impact the city’s general
fund, which is funded by city-wide property taxes. In order for the city to continue its
planning efforts within the Gladstone Neighborhood other revenue streams must be
sought after.
4. Authorizes its city staff to submit on behalf of the City an application for Metropolitan Council
Livable Communities Demonstration Account grant funds for the project component(s)
identified in the application, and to execute such agreements as may be necessary to
implement the project on behalf of the City.
Approved this 24th day of June 2013.
Seconded by Mayor Rossbach Ayes – All
The motion passed.
K. AWARD OF BIDS
June 24, 2013
City Council Meeting Minutes 11
1. Gladstone Area Phase I Improvements, City Project 04-21, Approval of Purchase
for Savanna Restoration Work
Public Works Director Thompson gave the staff report and answered questions of the council.
Councilmember Juenemann moved to authorize the Mayor and City Manager to enter into a
contract for services with Minnesota Native Landscapes in an amount of $62,453.33 for the
Savanna Restoration Work as part of Gladstone Phase 1 Improvements. Minor revisions as
approved by the City Attorney are authorized as needed for the contract.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
L. VISITOR PRESENTATION
1. Diana Longrie, Maplewood Resident
2. Bob Zick, North St. Paul Resident
3. Mark Bradley, Maplewood Resident
4. John Wykoff, Maplewood Resident
M. ADMINISTRATIVE PRESENTATIONS
1. Cancellation of the July 1, 2013 Council Manager Workshop
City Clerk Guilfoile gave the staff report.
Councilmember Juenemann moved to approve the cancellation of the Council-Manager
Workshop on July 1, 2013.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
Assistant Scout Master Matt Ledvina and Vincent Ledvina from Troop 60 attended the meeting.
Vincent attended to work towards earning his Citizen Merit Badge.
N. COUNCIL PRESENTATIONS
1. Thanks to Deputy Chief Kvam
Councilmember Juenemann thanked Deputy Chief Kvam for his service as Acting Police Chief.
2. Thanks to Mr. Antonen
Councilmember Juenemann thanked Mr. Antonen for his work as the City Manager for the City
and wished him good luck with his retirement.
O. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 8:07 p.m.