Loading...
HomeMy WebLinkAbout06-24-2013 City Council Meeting MinutesJune 24, 2013 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, June 24, 2013 Council Chambers, City Hall Meeting No. 11-13 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Mayor Rossbach. Councilmember Juenemann presented Mayor Rossbach and Environmental & Natural Resources Commissioner Chair Judith Johannessen with the Minnesota GreenStep Cities-Step 3 Award from the Minnesota Pollution Control Agency and League of Minnesota Cities. She congratulated the ENRC, the Council, and staff for the work put forth to receive the award. Juenemann extended special recognition to Environmental Planner Shann Finwall and Environmental Technician Trainee Chris Swanson who worked diligently to ensure that the City achieve this award. The award was given highlighting three steps that stood out; the Living Streets Program, the Adoption of Organized Collection and the Green Business Development Program. The City of Maplewood is only one of five cities in the State that has achieved this level in the Minnesota GreenStep Cities Program. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Will Rossbach, Mayor Present Robert Cardinal, Councilmember Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA F1 Storm Update F2 Police Chief Selection Process G5 Approval of Joint Powers Agreement – Ramsey County Violent Crime Enforcement Team was Pull from the Agenda N1 Thank You to Acting Chief David Kvam Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of June 10, 2013 City Council Workshop Minutes Councilmember Juenemann moved to approve the June 10, 2013 City Council Workshop Minutes as submitted. June 24, 2013 City Council Meeting Minutes 2 Seconded by Councilmember Koppen Ayes – Mayor Rossbach, Council Members Cardinal, Juenemann, Koppen Abstain – Councilmember Cave The motion passed. 2. Approval of June 10, 2013 City Council Meeting Minutes Councilmember Cave moved to approve the June 10, 2013 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Storm Update Public Works Director Thompson gave an update on the storms that passed through the city on Friday, June 21st. He indicated that Public Works along with our Police & Fire Departments and Ramsey County staff worked together on Saturday and Sunday and continues to work to clean up and remove debris throughout the city. 2. Police Chief Selection Process City Manager Antonen informed the council and citizens that an offer has been made to Paul Schnell, current Police Chief in Hastings, to be the City of Maplewood’s next Chief. The offer is contingent upon successful completion of physical and psychological exams. G. CONSENT AGENDA Councilmember Juenemann requested agenda items G2 and G11 be highlighted. Councilmember Juenemann moved to approve agenda items G1-G11. Seconded by Councilmember Koppen Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 1,456,667.53 Checks # 90054 thru # 90104 dated 06/03/13 thru 06/15/13 $ 312,968.28 Disbursements via debits to checking account dated 06/03/13 thru 06/07/13 June 24, 2013 City Council Meeting Minutes 3 $ 115,087.15 Checks # 90105 thru # 90150 dated 06/10/13 thru 06/18/13 $ 496,265.84 Disbursements via debits to checking account dated 06/10/13 thru 06/14/13 $ 2,380,988.80 Total Accounts Payable PAYROLL $ 560,893.61 Payroll Checks and Direct Deposits dated 06/07/13 $ 763.00 Payroll Deduction check # 9989375 thru # 9989376 dated 06/07/13 $ 561,656.61 Total Payroll $ 2,942,645.41 GRAND TOTAL Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of Resolution Accepting a Donation to the Fire Department from Alerus Mortgage Fire Chief Lukin gave the staff report. Councilmember Juenemann moved to approve the Resolution accepting the donation of $100 from Dave and Wendy Karras provided by Alerus Mortgage as part of their charitable donation program called “Refer a friend”. “Build your community”. RESOLUTION 13-6-931 ACCEPTANCE OF DONATION WHEREAS the city of Maplewood and Maplewood Fire Department has received a donation of $100.00 from Dave and Wendy Karras, provided by Alerus Mortgage, as part of their charitable donation program called “Refer a friend”. Build your community”. NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the city of Maplewood and Maplewood Fire Department to accept this donation. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval of Resolution Endorsing a Bonding Request for the East Metro Public Safety Training Facility Councilmember Juenemann moved to approve the Resolution authorizing submission of request for State bonding funds in the amount of $1.8 million dollars for the completion of construction for phase 1 of the Regional East Metro Public Safety Training Facility. June 24, 2013 City Council Meeting Minutes 4 RESOLUTION 13-6-932 A RESOLUTION OF SUPPORT FOR STATE BONDING REQUEST FOR THE COMPLETION OF PHASE 1 OF THE EAST METRO PUBLIC SAFETY TRAINING CENTER WHEREAS, the Minnesota State Legislature is accepting allocations for Capital Bonding Bill requests for the 2014 Legislative Session; and WHEREAS, the City of Maplewood has deemed the completion of the East Metro Public Safety Training Center a high priority project; and WHEREAS, the current funding available for the project is not sufficient to complete construction of the one of the three critical training buildings, site paving in the training yard, installation of two gas-fired burn training props and installation of burn room lining systems. WHEREAS, the City of Maplewood is in need of Capital Bond funding to provide gap financing to supplement previous state grant funds, local funding and other funding for the completion of the East Metro Public Safety Training Center; NOW, THEREFORE BE IT RESOLVED that the Maplewood City Council does hereby authorize the request for state bonding proceeds to assist in financing the completion of construction of Phase 1 of the East Metro Public Safety Training Center. Adopted by the Maplewood City Council on this 24th day of June, 2013. Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Conditional Use Permit Review – East Metro Public Safety Training Center, Located at Century Avenue South of Holloway Avenue Councilmember Juenemann moved to approve to Review the Conditional Use Permit for the East Metro Public Training Center located at Century Avenue, south of Holloway Avenue again in one year to check on the project’s progress. Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Approval of Joint Powers Agreement – Ramsey County Violent Crime Enforcement Team This item was pulled from the agenda. 6. Approval of Vehicle Storage and Auction Agreement with MidAmerica Auctions, Inc Councilmember Juenemann moved to approve Agreement with MidAmerica Auctions for the Storage of and/or Auction of Confiscated Vehicles. Seconded by Councilmember Koppen Ayes – All June 24, 2013 City Council Meeting Minutes 5 The motion passed. 7. Resolution Approving Final Payment and Acceptance of Project, Western Hills Area Street Improvements, City Project 10-14 Councilmember Juenemann moved to approve the Resolution Approving Final Payment and Acceptance of Project for the Western Hills Area Street Improvements, City Project 10-14. RESOLUTION 13-6-933 APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT CITY PROJECT 10-14 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Improvement Project 10-14, the Western Hills Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Western Hills Area Street Improvements, City Project 10-14, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that 1. City Project 10-14 is complete and maintenance of these improvements is accepted by the city; and the final construction cost is $5,315,622.70. Final payment to T.A. Schifsky and Sons, Inc., Incorporated, and the release of any retainage or escrow is hereby authorized. Approved this 24th day of June 2013. Seconded by Councilmember Koppen Ayes – All The motion passed. 8. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 2, TH 36/English Street Interchange Improvements, City Project 09-08 Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing Construction Contract, Change Order No. 2, for the Highway 36/English Street Interchange Improvements, City Project 09-08. RESOLUTION 13-6-934 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 09-08, CHANGE ORDER NO. 2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 09-08, Highway 36/English Street Interchange Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 09-08, Change Order No. 2. June 24, 2013 City Council Meeting Minutes 6 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The mayor and city engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 2 which is an increase of $48,427.46. The revised contract amount is $16,672,951.25. Adopted by the Maplewood City Council on this 24th day of June 2013. Seconded by Councilmember Koppen Ayes – All The motion passed. 9. Approval of Resolution Adopting Support for Municipal Agreement Funding Application, County Road D Court Improvements, City Project 10-20 Councilmember Juenemann moved to approve the Resolution in Support of the County Road D Court Improvements, City Project 10-20 – Municipal Agreement Funding application. RESOLUTION 13-6-935 A RESOLUTION SUPPORTING MNDOT MUNICIPAL AGREEMENT APPLICATION SUBMITTAL FOR THE COUNTY ROAD D COURT IMPROVEMENTS WHEREAS, the City Council of the City of Maplewood is the official governing body; and WHEREAS, the City of Maplewood is planning for improvements to County Road D Court east of Trunk Highway (TH) 61 which include the closure of the County Road D Court access to TH 61; and WHEREAS, the City of Maplewood is requesting financial participation for the TH 61 access closure at County Road D Court and associated improvements from the Minnesota Department of Transportation through the Municipal Agreement program; and WHEREAS, the City of Maplewood would be responsible for paying a portion of the project costs, including any costs ineligible for funding through this program; and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The City of Maplewood is hereby authorized to apply for Municipal Agreement funding for City Project 10-20, County Road D Court Improvements. 2. The City of Maplewood is committed to complete this project if Municipal Agreement Funding is provided. Approved this 24th day of June 2013. Seconded by Councilmember Koppen Ayes – All The motion passed. 10. Gladstone Area Phase I Bid Package I Improvements, City Project 04-21 a. Resolution Directing Modification of Existing Construction Contract, Change Order No. 4 June 24, 2013 City Council Meeting Minutes 7 b. Resolution Approving Final Payment and Acceptance of Project Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing Construction Contract, Change Order No. 4, for the Gladstone Area Phase 1 Bid Package 1 Improvements, City Project 04-21; and the Resolution for the Gladstone Area Phase 1 Improvements, City Project 04-21, Approving Final Payment and Acceptance of Project. RESOLUTION 13-6-936 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 04-21, CHANGE ORDER NO. 4 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 04-21, Gladstone Area Phase I Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 04-21, Change Order No. 4. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 2. The mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 4 which is an increase of $27,502.46. The revised contract amount is $3,811,519.71. Adopted by the Maplewood City Council on this 24th day of June 2013. RESOLUTION 13-6-937 APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT PROJECT 04-21 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 04-21, Gladstone Area Phase I Bid Package I Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Gladstone Area Phase I Bid Package 1 Improvements, City Project 04-21 is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1 City Project 04-21 is complete and maintenance of these improvements is accepted by the city; and the final construction cost is $3,811,518.50. Final payment to Lunda Construction Company and the release of any retainage or escrow is hereby authorized. Adopted by the Maplewood City Council on this 24th day of June 2013. Seconded by Councilmember Koppen Ayes – All The motion passed. June 24, 2013 City Council Meeting Minutes 8 11. Resolution Approving Endorsing a Bonding Request for the Acquisition of Fish Creek City Manager Antonen gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the Resolution Endorsing a Bonding Request for the Acquisition of Fish Creek. RESOLUTION 13-6-938 A RESOLUTION OF SUPPORT FOR STATE BONDING REQUEST FOR THE ACQUISITION OF FISH CREEK WHEREAS, the Minnesota State Legislature is accepting allocations for Capital Bonding Bill requests for the 2014 Legislative Session; and WHEREAS, the City of Maplewood has deemed the acquisition of Fish Creek a high priority project; and WHEREAS, the current funding available for the project is not sufficient to complete acquisition; and WHEREAS, the City of Maplewood is in need of Capital Bond funding to provide gap financing to supplement previous state grant funds, local funding and other funding for the completion of the acquisition; NOW, THEREFORE BE IT RESOLVED, that the Maplewood City Council does hereby authorize the request for state bonding proceeds to assist in financing the acquisition of Fish Creek. Adopted by the Maplewood City Council on this 24th day of June, 2013 Seconded by Councilmember Koppen Ayes – All The motion passed. H. PUBLIC HEARING None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Resolution Approving Endorsing a Line of Duty Death for Former Fire Marshall Robert Klaenhammer on December 24, 1967 Fire Chief Lukin gave the staff report. Councilmember Cardinal moved to approve the Resolution Supporting the Application of Robert W. Klaenhammer to the Minnesota Fallen Firefighters Memorial. June 24, 2013 City Council Meeting Minutes 9 RESOLUTION 13-6-939 RESOLUTION SUPPORTING THE APPLICATION OF ROBERT W. KLAENHAMMER TO THE MINNESOTA FALLEN FIREFIGHTERS MEMORIAL WHEREAS, on the morning of December 24, 1967, Robert W. Klaenhammer was responding to a garage fire as the fire marshal; and WHEREAS, his vehicle was struck at the intersection of McKnight Road and Lower Afton Road; and WHEREAS, Mr. Klaenhammer was killed responding to this call; and WHEREAS, the Maplewood City Council supports the application of Mr. Robert W. Klaenhammer to be added to the Minnesota Fallen Firefighters Memorial. Date Adopted: June 24, 2013 Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of a Resolution Identifying the Need for LCDA Funding and Authorizing an Application for Grant Funds – Maplewood Bowl Redevelopment Project Assistant City Manager Ahl gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the Resolution showing the City’s intent to comply with the Livable Community Demonstration Account Program contract requirements for the request of $2,000,000 development grant f or the redevelopment of the Maplewood Bowl site and implement the public improvements outlined within the master plan for the Gladstone Neighborhood. RESOLUTION 13-6-940 RESOLUTION IDENTIFYING THE NEED FOR LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT FUNDING AND AUTHORIZING AN APPLICATION FOR GRANT FUNDS WHEREAS the City of Maplewood is a participant in the Livable Communities Act’s Housing Incentives Program for 2013 as determined by the Metropolitan Council, and is therefore eligible to apply for Livable Communities Demonstration Account funds; and WHEREAS the City has identified a proposed project within the City that meets the Demonstration Account’s purposes and criteria and is consistent with and promotes the purposes of the Metropolitan Livable Communities Act and the policies of the Metropolitan Council’s adopted metropolitan development guide; and WHEREAS the City has the institutional, managerial and financial capability to ensure adequate project administration; and WHEREAS the City certifies that it will comply with all applicable laws and regulations as stated in the grant agreement; and June 24, 2013 City Council Meeting Minutes 10 WHEREAS the City agrees to act as legal sponsor for the project contained in the grant application submitted on July 1, 2013; and WHEREAS the City acknowledges Livable Communities Demonstration Account grants are intended to fund projects or project components that can serve as models, examples or prototypes for development or redevelopment projects elsewhere in the region, and therefore represents that the proposed project or key components of the proposed project can be replicated in other metropolitan-area communities; and WHEREAS only a limited amount of grant funding is available through the Metropolitan Council’s Livable Communities Demonstration Account during each funding cycle and the Metropolitan Council has determined it is appropriate to allocate those scarce grant funds only to eligible projects that would not occur without the availability of Demonstration Account grant funding. NOW THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the governing body of the City: 1. Finds that it is in the best interests of the City’s development goals and priorities for the proposed project to occur at this particular site and at this particular time. 2. Finds that the project component(s) for which Livable Communities Demonstration Account funding is sought: (a) will not occur solely through private or other public investment within the reasonably foreseeable future; and (b) will occur within three years after a grant award only if Livable Communities Demonstration Account funding is made available for this project at this time. 3. Represents that the City has undertaken reasonable and good faith efforts to procure funding for the project component for which Livable Communities Demonstration Account funding is sought but was not able to find or secure from other sources funding that is necessary for project component completion within three years and states that this representation is based on the following reasons and supporting facts: A fundamental assumption from the outset of the Gladstone Neighborhood Redevelopment process has been that redevelopment must be self-sufficient and that revenues needed to pay for redevelopment activities should not impact the city’s general fund, which is funded by city-wide property taxes. In order for the city to continue its planning efforts within the Gladstone Neighborhood other revenue streams must be sought after. 4. Authorizes its city staff to submit on behalf of the City an application for Metropolitan Council Livable Communities Demonstration Account grant funds for the project component(s) identified in the application, and to execute such agreements as may be necessary to implement the project on behalf of the City. Approved this 24th day of June 2013. Seconded by Mayor Rossbach Ayes – All The motion passed. K. AWARD OF BIDS June 24, 2013 City Council Meeting Minutes 11 1. Gladstone Area Phase I Improvements, City Project 04-21, Approval of Purchase for Savanna Restoration Work Public Works Director Thompson gave the staff report and answered questions of the council. Councilmember Juenemann moved to authorize the Mayor and City Manager to enter into a contract for services with Minnesota Native Landscapes in an amount of $62,453.33 for the Savanna Restoration Work as part of Gladstone Phase 1 Improvements. Minor revisions as approved by the City Attorney are authorized as needed for the contract. Seconded by Councilmember Koppen Ayes – All The motion passed. L. VISITOR PRESENTATION 1. Diana Longrie, Maplewood Resident 2. Bob Zick, North St. Paul Resident 3. Mark Bradley, Maplewood Resident 4. John Wykoff, Maplewood Resident M. ADMINISTRATIVE PRESENTATIONS 1. Cancellation of the July 1, 2013 Council Manager Workshop City Clerk Guilfoile gave the staff report. Councilmember Juenemann moved to approve the cancellation of the Council-Manager Workshop on July 1, 2013. Seconded by Councilmember Koppen Ayes – All The motion passed. Assistant Scout Master Matt Ledvina and Vincent Ledvina from Troop 60 attended the meeting. Vincent attended to work towards earning his Citizen Merit Badge. N. COUNCIL PRESENTATIONS 1. Thanks to Deputy Chief Kvam Councilmember Juenemann thanked Deputy Chief Kvam for his service as Acting Police Chief. 2. Thanks to Mr. Antonen Councilmember Juenemann thanked Mr. Antonen for his work as the City Manager for the City and wished him good luck with his retirement. O. ADJOURNMENT Mayor Rossbach adjourned the meeting at 8:07 p.m.