HomeMy WebLinkAbout07-08-2013 City Council Meeting MinutesJuly 8, 2013
City Council Meeting Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, July 8, 2013
Council Chambers, City Hall
Meeting No. 12-13
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to
order at 7:02 p.m. by Mayor Rossbach.
Joe Fox from the Ramsey County Fair was present and addressed the council to give a brief
summary on the 100th Anniversary of the Ramsey County Fair scheduled for July 10-14, 2013.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Will Rossbach, Mayor Present
Robert Cardinal, Councilmember Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
N1 National Night Out
N2 Cable Survey
N3 Business Meeting July 11th at the Maplewood Community Center
N4 Solar Energy Report
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of June 24, 2013 City Council Meeting Minutes
Councilmember Juenemann moved to approve the June 24, 2013 City Council Meeting Minutes
as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
None
July 8, 2013
City Council Meeting Minutes 2
G. CONSENT AGENDA
Councilmember Koppen moved to approve agenda items G1-G3.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Koppen moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$ 2,129,831.35 Checks # 90152 thru # 90185
dated 06/19/13 thru 06/25/13
$ 303,436.77 Disbursements via debits to checking account
dated 06/17/13 thru 06/21/13
$ 2,433,268.12 Total Accounts Payable
PAYROLL
$ 510,097.21 Payroll Checks and Direct Deposits dated 06/21/13
$ 763.00 Payroll Deduction check # 9989396 thru # 9989397 dated 06/21/13
$ 510,860.21 Total Payroll
$ 2,944,128.33 GRAND TOTAL
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2. Approval of Resolution Certifying Election Judges for the August 13, 2013 Primary
Municipal Election
Councilmember Koppen moved to approve the Resolution Certifying Election Judges for the
August 13, 2013 Primary Municipal Election.
RESOLUTION 13-7-941
RESOLUTION ACCEPTING ELECTION JUDGES
RESOLVED, that the City Council of Maplewood, Minnesota, accepts the following list of
Election Judges for the 2013 Primary Election to be held on Tuesday, August 13, 2013.
Ahrens, Fran
Aikens, Meridith
Allen, Jim
Anderson, Nancy
Anderson, Suzanne
Ansari, Ahsan
Arnold, Ajla
Bartelt, Joan
Bedor, David
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City Council Meeting Minutes 3
Beggs, Regan
Behr, Jeanette
Belland, Jaime
Berry, Robert (Bud)
Bierbaum, Al
Bjorklund, Diane
Bolden, Donita
Booher, Michele
Bortz, Albert
Bortz, Jeanne
Brandon, Richard
Brandon, Virginia
Bryan, Betty
Bunkowske, Bernice
Carle, Jeanette
Carson, Fannie
Carson, Helen
Casserly, Debra
Combe, Edward
Connelly, Thomas
Conover, Florence
Cude, Carol
Cude, Larry
Danielson, Nate
D'Arcio, India
DeBernardi, Nancy
Desai, Kalpana
DeZelar, Phil
Dickson, Helen Jean
Dittli, Albin
Droeger, Diane
Duellman, Audrey
Dunham, Bob
Eickhoff, Carolyn
Evans, Carol
Ewald, Jeanne
Fitzgerald, Delores
Fowler, Cynthia
Franzen, Nick
Freer, Mary Jo
Fuller, Mary
Katherine
Gaboury, Shirley
Galligher, Patricia
Garvey, Terrence
Gebauer, Victor
Gerten, John
Gierzak, Sister
Clarice
Golaski, Diane
Gravink, Barb
Gudknecht, Jamie
Gustafson, Dianne
Guthrie, Rosie
Haddad, Joyce
Hafner, Michael
Hahn, Sandra
Hahn, Vonna
Hanson, Joan
Harder, Mary
Hart, Barbara
Herber, Darlene
Hervig, Cindy
Hinnenkamp, Gary
Hulet, Jeanette
Hulet, Robert
Huth, Patricia
Huth, Raymond
Inhofer, Mary Claire
Jagoe, Carole
Jahn, David
Jensen, Robert
Johannessen, Judith
Johansen, Kathleen
Johnson, Warren
Jones, Shirley
Julich, Robert
Kapfer, Deb
Karner, Ann
Kipka, Judy
Kirchoff, Harold
Knauss, Carol
Knutson, Lois
Kramer, Dennis
Kreger, Jason
Kwapick, Jackie
Lackner, Marvella
Lampe, Charlotte
Larson, Michelle
Lauren, Lorraine
Layer, Stephanie
Layer, Tom
Leiter, Barbara
Leonard, Claudette
Liptak, Marianne
Lockwood, Jackie
Loipersbeck, Darlene
Loipersbeck, Jules
Mahowald, Valerie
Mahre, Jeri
Mammenga II,
Donald
Manthey, John
Maskrey, Thomas
McCann, John
McCarthy, Peggy
McCauley, Judy
Mechelke, Mary Lou
Meister-Westermann,
Jean
Millette, James
Moreno, Marlene
Muenchow, Mike
Myster, Thomas
Nelson, Clare
Nelson, Percy
Newcomb, Mary
Nichol, Jane
Nichols, Miranda
Nissen, Helen
Norberg, Ann
Noyes, Douglas
O'Brien, D. William
(Bill)
Olson, Anita
Olson, Lois
Olson, Norman
Parent, Dian
Pedersen, Bernard
Peper, Marilyn
Petrie, Linda
Posch, Roger
Putz, Shelly
Putz, Steve
Rawn, Stephanie
Renslow, Rita
Rodriguez, Vincent
Rudeen, Elaine
Sagert, Chris
Sandberg, Janet
Sands, Warren
Sauer, Elmer
Sauer, Kathleen
Sauro, Janet
Sawyer, Sharon
Scharnott, Thomas
Schluender, Cynthia
Schmidt, William
Schneider, Mary Ann
Schramel, Betty
Schramel, Jim
Schultz, Louise
Seitz, James
Seyfer, Deborah
Shores, Teresa
Skaar, Delaney
Skaar, Steven
Skaar, Susan
Spangler, Bob
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City Council Meeting Minutes 4
Stafki, Tim
Steenberg, Judith
Steenberg, Richard
Storm, Mary
Strack, Joan
Taylor, Lori
Thomforde, Faith
Tourville, Michael
Trippler, Dale
Tschida, Micki
Urbanski, Carolyn
Urbanski, Holly
Urbanski, William
Vanek, Mary
Vereide, Jim
Warren, Karen
Wasmundt, Gayle
Wolfgram, Dorothy
Yorkovich, Cindy
Young, Linda
Zian, Helen
Zipko, Leroy
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
3. Approval to Extend Publishing Agreement with Nystrom Printing for the
Maplewood Monthly
Councilmember Koppen moved to approve to Extend the Printing and Publishing Agreement
with Nystrom Publishing Company until the end of 2013.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
H. PUBLIC HEARING
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Approval of Resolution for the Conditional Use Permit Revision for a Planned Unit
Development and Design Review for Proposed Harmony Learning Center
Greenhouse, 1961 County Road C East
Senior Planner Ekstrand gave the staff report and answered questions of the council. Brian
Schlottman from Century College addressed and answered questions of the council.
Councilmember Koppen moved to approve:
A. Adopt the resolution amending the conditional use permit for a planned unit development for
the Harmony Learning Center, located at 1695 County Road C East, to allow the
construction of a greenhouse. This resolution deletes the 1985 PUD approval for senior
housing, which was never built, and incorporates the more recent CUP approval for the T-
Mobile cell phone tower (deletions are crossed out and additions are underlined.)
Now, therefore, be it resolved by the Maplewood City Council that a conditional use permit
be granted for the Harmony School site planned unit development, including the following
variances:
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City Council Meeting Minutes 5
1. Allow 79 parking spaces for the 52-unit senior’s residence, rather than the 104 required
by code.
2. Allow 26 enclosed parking spaces rather than the 52 enclosed spaces required by the
code.
Approval of the conditional use permit and variances is subject to:
1. If council determines that there is insufficient on-site parking for the 52-unit seniors
residence, within one year of 95% occupancy, additional parking may be required.
2. Maplewood and North St. Paul shall have continued use of the athletic facilities in the
northeast portion of the site until that part of the site develops, provided the use of these
facilities do not interfere with the applicant’s use of the property.
3. The 52-unit seniors residence shall not be converted shall to non-seniors housing
without revision of the planned unit development. For purposes of this permit, senior’s
housing is defined as a residence occupied by persons in their retirement years with a
significant number of one-person households.
4. The auditorium attached to the 52-unit senior’s residence shall only be used by the
residents of that building. Public assembly unrelated to senior use would be prohibited
without a revision of this permit.
5. The commercial portion of the development shall be limited to the uses allowed in the
BC(M), business commercial (modified) zoning district.
6. The eight parking spaces (marked “future”) located south of the driveway to the garage
for the 64-structure shall be constructed.
7. The proposed 575 square foot units in the 52-unit residence (October 8, 1985 plans)
shall be increased in area to at least 580 square feet of habitable floor area.
8. Move the 64-unit residence to the west to comply with the required minimum setback of
50 feet.
9. Adherence to the site plan dated October 8, 1985, except as required in these
conditions, unless a change is approved by the community design review board.
1. All construction shall follow the site plans approved by the city. The community
development staff may approve minor changes.
2. The proposed construction must be substantially started within one year of council
approval of the permit shall become null and void. The council may extend this deadline
for one year.
3. The city council shall review this permit in one year.
4. This conditional use permit is conditioned upon T-Mobile allowing the co-location of
other provider’s telecommunications equipment on the proposed tower. T-Mobile shall
submit a letter to staff allowing co-location before a building permit can be issued.
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City Council Meeting Minutes 6
5. If any required landscaping for the T-Mobile tower dies, plantings must be replaced
pursuant to the city policy and standards.
6. The school district shall provide a site plan with their building permit submittal that
verifies that the proposed greenhouse would be placed no closer than 75 feet to the
wetland to the north. For the purposes of defining the edge of the wetland, that shall be
considered to be the edge of the cat tails.
7. This approval acknowledges that the school district’s educational activities are permitted
by this permit. Any new construction or exterior improvements are subject to compliance
with the design-review requirements in the city code, and perhaps, may require
amendment of this conditional use permit.
B. Approve the design plans date-stamped May 21, 2013 for the greenhouse at Harmony
Learning Center, 1695 County Road C East, subject to the following conditions:
1. The applicant shall comply with all requirements of the building official and assistant fire
chief.
2. The applicant shall submit plans detailing any grading or footing work for review prior to
commencing with the greenhouse construction to the city engineer. The applicant shall
comply with any requirements generated by the review or grading and erosion control
permit.
3. The applicant shall provide a site plan with their building permit submittal that verifies
that the proposed greenhouse would be placed no closer than 75 feet to the wetland to
the north. For the purposes of defining the edge of the wetland, that shall be considered
to be the edge of the cat tails.
RESOLUTION 13-7-942
CONDITIONAL USE PERMIT REVISION RESOLUTION
WHEREAS, Independent School District 622, applied for a conditional use permit to
amend the planned unit development for the Harmony Learning Center, to install a 21-foot by
36-foot greenhouse.
WHEREAS, this permit applies to 1961 County Road C East. The legal description is:
That part of the Southwest ¼ of Section 2, Township 29, Range 22, Ramsey County. More
particularly described as: Beginning at the intersection of White Bear Avenue and the South link
of Said Southwest 1/4; thence northerly on said center line 420.55 feet; thence east parallel with
said South line 311 feet; thence northerly parallel with said center line 140 feet; thence north
107.07 feet, thence east 391.55 feet to a point 658.95 feet north of said South line; thence to
said South line at a point 200 feet west of said ¼ corner; then West to the point of beginning.
WHEREAS, the history of this conditional use permit is as follows:
1. On June 18, 2013, the planning commission held a public hearing. The city staff
published a notice in the paper and sent notices to the surrounding property owners.
The planning commission gave persons at the hearing a chance to speak and present
written statements. The commission also considered reports and recommendations of
the city staff. The planning commission recommended that this CUP amendment be
approved.
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City Council Meeting Minutes 7
2. On July 8, 2013, the city council discussed the proposed conditional use permit
amendment. They considered reports and recommendations from the planning
commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-
described conditional use permit revision, because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the city's comprehensive plan and code of ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not
create traffic congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools and
parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and
scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction shall follow the site plans approved by the city. The community
development staff may approve minor changes.
2. The proposed construction must be substantially started within one year of council
approval of the permit shall become null and void. The council may extend this deadline
for one year.
3. The city council shall review this permit in one year.
4. This conditional use permit is conditioned upon T-Mobile allowing the co-location of
other provider’s telecommunications equipment on the proposed tower. T-Mobile shall
submit a letter to staff allowing co-location before a building permit can be issued.
5. If any required landscaping for the T-Mobile tower dies, plantings must be replaced
pursuant to the city policy and standards.
July 8, 2013
City Council Meeting Minutes 8
6. The school district shall provide a site plan with their building permit submittal that
verifies that the proposed greenhouse would be placed no closer than 75 feet to the
wetland to the north. For the purposes of defining the edge of the wetland, that shall be
considered to be the edge of the cat tails.
7. This approval acknowledges that the school district’s educational activities are permitted
by this permit. Any new construction or exterior improvements are subject to compliance
with the design-review requirements in the city code, and perhaps, may require
amendment of this conditional use permit.
The Maplewood City Council approved this resolution on July 8, 2013.
Seconded by Mayor Rossbach Ayes – All
The motion passed.
2. Approval of Plans for a Building Addition and Parking Waiver for Maplewood
Town Center, 1885 County Road D East
Senior Planner Ekstrand gave the staff report and answered questions of the council. Daniel
Pollastrini from Pope Architects addressed and answered questions of the council.
Councilmember Koppen moved to approve the plans date-stamped June 4, 2013, for the
proposed addition to the east side of the Maplewood Town Center shopping center, located at
1845 County Road D East. This approval includes a parking waiver to allow 87 fewer parking
spaces than the city code requires. Approval of the parking waiver is because: the proposed
parking reduction only amounts to 14 percent, which is a minor reduction, and because the
Maplewood Town Center shopping center has functioned with a reduced amount of parking in
the past and has never experienced a difficulty in providing adequate parking for patrons.
Approval of the proposed addition is subject to the applicant complying with the following
conditions:
1. Repeating this review in two years if the city has not issued a building permit for this project.
2. Comply with the requirements of the city’s engineering department and building official and
assistant fire chief as stated in this report.
3. Before getting a building permit, the applicant shall provide a design plan for the proposed
trash enclosure. The design of this enclosure shall match the materials and color of the
building.
4. The community design review board shall approve major changes to these plans. Minor
changes may be approved by staff.
5. Replace any trees that are removed on a one-to-one basis. Replacement trees must be at
least two inches in caliper. The applicant should replace any trees that they remove
somewhere on the property and submit a replacement plan to staff prior to obtaining a
building permit.
6. Provide a cash escrow or an irrevocable letter of credit for all required exterior
improvements. The amount shall be 150 percent of the cost of the work.
July 8, 2013
City Council Meeting Minutes 9
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
3. Authorization to Begin Design Services for Fire Station Number 1 on 3M Campus
City Manager Ahl gave the staff report.
Councilmember Juenemann moved to approve the City Manager enter into an agreement with
Kimley-Horn, Inc. for engineering and architectural services up to $50,000 for final design
services for a new fire station on 3M property with funding from the General Fund.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
K. AWARD OF BIDS
None
L. VISITOR PRESENTATION
1. Mark Bradley, Maplewood Resident
M. ADMINISTRATIVE PRESENTATIONS
1. Council Meeting Calendar Report
City Manager Ahl gave a report on upcoming council manager workshop and council meeting
topics.
2. Report on July 4th Event – No Report
Citizen Services Director Guilfoile gave a report on the July 4th event estimating that the event
was well attended and within budget. Guilfoile extended thanks to all of the employees that
assisted with the event.
N. COUNCIL PRESENTATIONS
1. National Night Out
Councilmember Juenemann reminded residents that National Night Out is scheduled for
Tuesday, August 6th. Acting Chief Kvam provided additional information.
2. Cable Survey
Councilmember Cardinal gave a report on the results of the Ramsey-Washington County Cable
Commission Survey.
3. Business Meeting
Councilmember Cardinal informed residents that a breakfast business meeting will be held on
Thursday, July 11th at 7:30-9:00 a.m. at the Maplewood Community Center. The topic of the
July 8, 2013
City Council Meeting Minutes 10
meeting will be on the master plan for the vision of city parks, trails and preserves for the next
20 years.
4. Solar Energy Report
Councilmember Cardinal requested a report from staff on the energy savings with the Solar
Energy Panels that are located on campus.
O. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 7:54 p.m.