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HomeMy WebLinkAbout07-08-2013 City Council Meeting MinutesJuly 8, 2013 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, July 8, 2013 Council Chambers, City Hall Meeting No. 12-13 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:02 p.m. by Mayor Rossbach. Joe Fox from the Ramsey County Fair was present and addressed the council to give a brief summary on the 100th Anniversary of the Ramsey County Fair scheduled for July 10-14, 2013. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Will Rossbach, Mayor Present Robert Cardinal, Councilmember Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA N1 National Night Out N2 Cable Survey N3 Business Meeting July 11th at the Maplewood Community Center N4 Solar Energy Report Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of June 24, 2013 City Council Meeting Minutes Councilmember Juenemann moved to approve the June 24, 2013 City Council Meeting Minutes as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS None July 8, 2013 City Council Meeting Minutes 2 G. CONSENT AGENDA Councilmember Koppen moved to approve agenda items G1-G3. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember Koppen moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 2,129,831.35 Checks # 90152 thru # 90185 dated 06/19/13 thru 06/25/13 $ 303,436.77 Disbursements via debits to checking account dated 06/17/13 thru 06/21/13 $ 2,433,268.12 Total Accounts Payable PAYROLL $ 510,097.21 Payroll Checks and Direct Deposits dated 06/21/13 $ 763.00 Payroll Deduction check # 9989396 thru # 9989397 dated 06/21/13 $ 510,860.21 Total Payroll $ 2,944,128.33 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of Resolution Certifying Election Judges for the August 13, 2013 Primary Municipal Election Councilmember Koppen moved to approve the Resolution Certifying Election Judges for the August 13, 2013 Primary Municipal Election. RESOLUTION 13-7-941 RESOLUTION ACCEPTING ELECTION JUDGES RESOLVED, that the City Council of Maplewood, Minnesota, accepts the following list of Election Judges for the 2013 Primary Election to be held on Tuesday, August 13, 2013. Ahrens, Fran Aikens, Meridith Allen, Jim Anderson, Nancy Anderson, Suzanne Ansari, Ahsan Arnold, Ajla Bartelt, Joan Bedor, David July 8, 2013 City Council Meeting Minutes 3 Beggs, Regan Behr, Jeanette Belland, Jaime Berry, Robert (Bud) Bierbaum, Al Bjorklund, Diane Bolden, Donita Booher, Michele Bortz, Albert Bortz, Jeanne Brandon, Richard Brandon, Virginia Bryan, Betty Bunkowske, Bernice Carle, Jeanette Carson, Fannie Carson, Helen Casserly, Debra Combe, Edward Connelly, Thomas Conover, Florence Cude, Carol Cude, Larry Danielson, Nate D'Arcio, India DeBernardi, Nancy Desai, Kalpana DeZelar, Phil Dickson, Helen Jean Dittli, Albin Droeger, Diane Duellman, Audrey Dunham, Bob Eickhoff, Carolyn Evans, Carol Ewald, Jeanne Fitzgerald, Delores Fowler, Cynthia Franzen, Nick Freer, Mary Jo Fuller, Mary Katherine Gaboury, Shirley Galligher, Patricia Garvey, Terrence Gebauer, Victor Gerten, John Gierzak, Sister Clarice Golaski, Diane Gravink, Barb Gudknecht, Jamie Gustafson, Dianne Guthrie, Rosie Haddad, Joyce Hafner, Michael Hahn, Sandra Hahn, Vonna Hanson, Joan Harder, Mary Hart, Barbara Herber, Darlene Hervig, Cindy Hinnenkamp, Gary Hulet, Jeanette Hulet, Robert Huth, Patricia Huth, Raymond Inhofer, Mary Claire Jagoe, Carole Jahn, David Jensen, Robert Johannessen, Judith Johansen, Kathleen Johnson, Warren Jones, Shirley Julich, Robert Kapfer, Deb Karner, Ann Kipka, Judy Kirchoff, Harold Knauss, Carol Knutson, Lois Kramer, Dennis Kreger, Jason Kwapick, Jackie Lackner, Marvella Lampe, Charlotte Larson, Michelle Lauren, Lorraine Layer, Stephanie Layer, Tom Leiter, Barbara Leonard, Claudette Liptak, Marianne Lockwood, Jackie Loipersbeck, Darlene Loipersbeck, Jules Mahowald, Valerie Mahre, Jeri Mammenga II, Donald Manthey, John Maskrey, Thomas McCann, John McCarthy, Peggy McCauley, Judy Mechelke, Mary Lou Meister-Westermann, Jean Millette, James Moreno, Marlene Muenchow, Mike Myster, Thomas Nelson, Clare Nelson, Percy Newcomb, Mary Nichol, Jane Nichols, Miranda Nissen, Helen Norberg, Ann Noyes, Douglas O'Brien, D. William (Bill) Olson, Anita Olson, Lois Olson, Norman Parent, Dian Pedersen, Bernard Peper, Marilyn Petrie, Linda Posch, Roger Putz, Shelly Putz, Steve Rawn, Stephanie Renslow, Rita Rodriguez, Vincent Rudeen, Elaine Sagert, Chris Sandberg, Janet Sands, Warren Sauer, Elmer Sauer, Kathleen Sauro, Janet Sawyer, Sharon Scharnott, Thomas Schluender, Cynthia Schmidt, William Schneider, Mary Ann Schramel, Betty Schramel, Jim Schultz, Louise Seitz, James Seyfer, Deborah Shores, Teresa Skaar, Delaney Skaar, Steven Skaar, Susan Spangler, Bob July 8, 2013 City Council Meeting Minutes 4 Stafki, Tim Steenberg, Judith Steenberg, Richard Storm, Mary Strack, Joan Taylor, Lori Thomforde, Faith Tourville, Michael Trippler, Dale Tschida, Micki Urbanski, Carolyn Urbanski, Holly Urbanski, William Vanek, Mary Vereide, Jim Warren, Karen Wasmundt, Gayle Wolfgram, Dorothy Yorkovich, Cindy Young, Linda Zian, Helen Zipko, Leroy Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Approval to Extend Publishing Agreement with Nystrom Printing for the Maplewood Monthly Councilmember Koppen moved to approve to Extend the Printing and Publishing Agreement with Nystrom Publishing Company until the end of 2013. Seconded by Councilmember Juenemann Ayes – All The motion passed. H. PUBLIC HEARING None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Approval of Resolution for the Conditional Use Permit Revision for a Planned Unit Development and Design Review for Proposed Harmony Learning Center Greenhouse, 1961 County Road C East Senior Planner Ekstrand gave the staff report and answered questions of the council. Brian Schlottman from Century College addressed and answered questions of the council. Councilmember Koppen moved to approve: A. Adopt the resolution amending the conditional use permit for a planned unit development for the Harmony Learning Center, located at 1695 County Road C East, to allow the construction of a greenhouse. This resolution deletes the 1985 PUD approval for senior housing, which was never built, and incorporates the more recent CUP approval for the T- Mobile cell phone tower (deletions are crossed out and additions are underlined.) Now, therefore, be it resolved by the Maplewood City Council that a conditional use permit be granted for the Harmony School site planned unit development, including the following variances: July 8, 2013 City Council Meeting Minutes 5 1. Allow 79 parking spaces for the 52-unit senior’s residence, rather than the 104 required by code. 2. Allow 26 enclosed parking spaces rather than the 52 enclosed spaces required by the code. Approval of the conditional use permit and variances is subject to: 1. If council determines that there is insufficient on-site parking for the 52-unit seniors residence, within one year of 95% occupancy, additional parking may be required. 2. Maplewood and North St. Paul shall have continued use of the athletic facilities in the northeast portion of the site until that part of the site develops, provided the use of these facilities do not interfere with the applicant’s use of the property. 3. The 52-unit seniors residence shall not be converted shall to non-seniors housing without revision of the planned unit development. For purposes of this permit, senior’s housing is defined as a residence occupied by persons in their retirement years with a significant number of one-person households. 4. The auditorium attached to the 52-unit senior’s residence shall only be used by the residents of that building. Public assembly unrelated to senior use would be prohibited without a revision of this permit. 5. The commercial portion of the development shall be limited to the uses allowed in the BC(M), business commercial (modified) zoning district. 6. The eight parking spaces (marked “future”) located south of the driveway to the garage for the 64-structure shall be constructed. 7. The proposed 575 square foot units in the 52-unit residence (October 8, 1985 plans) shall be increased in area to at least 580 square feet of habitable floor area. 8. Move the 64-unit residence to the west to comply with the required minimum setback of 50 feet. 9. Adherence to the site plan dated October 8, 1985, except as required in these conditions, unless a change is approved by the community design review board. 1. All construction shall follow the site plans approved by the city. The community development staff may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval of the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. This conditional use permit is conditioned upon T-Mobile allowing the co-location of other provider’s telecommunications equipment on the proposed tower. T-Mobile shall submit a letter to staff allowing co-location before a building permit can be issued. July 8, 2013 City Council Meeting Minutes 6 5. If any required landscaping for the T-Mobile tower dies, plantings must be replaced pursuant to the city policy and standards. 6. The school district shall provide a site plan with their building permit submittal that verifies that the proposed greenhouse would be placed no closer than 75 feet to the wetland to the north. For the purposes of defining the edge of the wetland, that shall be considered to be the edge of the cat tails. 7. This approval acknowledges that the school district’s educational activities are permitted by this permit. Any new construction or exterior improvements are subject to compliance with the design-review requirements in the city code, and perhaps, may require amendment of this conditional use permit. B. Approve the design plans date-stamped May 21, 2013 for the greenhouse at Harmony Learning Center, 1695 County Road C East, subject to the following conditions: 1. The applicant shall comply with all requirements of the building official and assistant fire chief. 2. The applicant shall submit plans detailing any grading or footing work for review prior to commencing with the greenhouse construction to the city engineer. The applicant shall comply with any requirements generated by the review or grading and erosion control permit. 3. The applicant shall provide a site plan with their building permit submittal that verifies that the proposed greenhouse would be placed no closer than 75 feet to the wetland to the north. For the purposes of defining the edge of the wetland, that shall be considered to be the edge of the cat tails. RESOLUTION 13-7-942 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Independent School District 622, applied for a conditional use permit to amend the planned unit development for the Harmony Learning Center, to install a 21-foot by 36-foot greenhouse. WHEREAS, this permit applies to 1961 County Road C East. The legal description is: That part of the Southwest ¼ of Section 2, Township 29, Range 22, Ramsey County. More particularly described as: Beginning at the intersection of White Bear Avenue and the South link of Said Southwest 1/4; thence northerly on said center line 420.55 feet; thence east parallel with said South line 311 feet; thence northerly parallel with said center line 140 feet; thence north 107.07 feet, thence east 391.55 feet to a point 658.95 feet north of said South line; thence to said South line at a point 200 feet west of said ¼ corner; then West to the point of beginning. WHEREAS, the history of this conditional use permit is as follows: 1. On June 18, 2013, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave persons at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission recommended that this CUP amendment be approved. July 8, 2013 City Council Meeting Minutes 7 2. On July 8, 2013, the city council discussed the proposed conditional use permit amendment. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described conditional use permit revision, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plans approved by the city. The community development staff may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval of the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. This conditional use permit is conditioned upon T-Mobile allowing the co-location of other provider’s telecommunications equipment on the proposed tower. T-Mobile shall submit a letter to staff allowing co-location before a building permit can be issued. 5. If any required landscaping for the T-Mobile tower dies, plantings must be replaced pursuant to the city policy and standards. July 8, 2013 City Council Meeting Minutes 8 6. The school district shall provide a site plan with their building permit submittal that verifies that the proposed greenhouse would be placed no closer than 75 feet to the wetland to the north. For the purposes of defining the edge of the wetland, that shall be considered to be the edge of the cat tails. 7. This approval acknowledges that the school district’s educational activities are permitted by this permit. Any new construction or exterior improvements are subject to compliance with the design-review requirements in the city code, and perhaps, may require amendment of this conditional use permit. The Maplewood City Council approved this resolution on July 8, 2013. Seconded by Mayor Rossbach Ayes – All The motion passed. 2. Approval of Plans for a Building Addition and Parking Waiver for Maplewood Town Center, 1885 County Road D East Senior Planner Ekstrand gave the staff report and answered questions of the council. Daniel Pollastrini from Pope Architects addressed and answered questions of the council. Councilmember Koppen moved to approve the plans date-stamped June 4, 2013, for the proposed addition to the east side of the Maplewood Town Center shopping center, located at 1845 County Road D East. This approval includes a parking waiver to allow 87 fewer parking spaces than the city code requires. Approval of the parking waiver is because: the proposed parking reduction only amounts to 14 percent, which is a minor reduction, and because the Maplewood Town Center shopping center has functioned with a reduced amount of parking in the past and has never experienced a difficulty in providing adequate parking for patrons. Approval of the proposed addition is subject to the applicant complying with the following conditions: 1. Repeating this review in two years if the city has not issued a building permit for this project. 2. Comply with the requirements of the city’s engineering department and building official and assistant fire chief as stated in this report. 3. Before getting a building permit, the applicant shall provide a design plan for the proposed trash enclosure. The design of this enclosure shall match the materials and color of the building. 4. The community design review board shall approve major changes to these plans. Minor changes may be approved by staff. 5. Replace any trees that are removed on a one-to-one basis. Replacement trees must be at least two inches in caliper. The applicant should replace any trees that they remove somewhere on the property and submit a replacement plan to staff prior to obtaining a building permit. 6. Provide a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. July 8, 2013 City Council Meeting Minutes 9 Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Authorization to Begin Design Services for Fire Station Number 1 on 3M Campus City Manager Ahl gave the staff report. Councilmember Juenemann moved to approve the City Manager enter into an agreement with Kimley-Horn, Inc. for engineering and architectural services up to $50,000 for final design services for a new fire station on 3M property with funding from the General Fund. Seconded by Councilmember Koppen Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATION 1. Mark Bradley, Maplewood Resident M. ADMINISTRATIVE PRESENTATIONS 1. Council Meeting Calendar Report City Manager Ahl gave a report on upcoming council manager workshop and council meeting topics. 2. Report on July 4th Event – No Report Citizen Services Director Guilfoile gave a report on the July 4th event estimating that the event was well attended and within budget. Guilfoile extended thanks to all of the employees that assisted with the event. N. COUNCIL PRESENTATIONS 1. National Night Out Councilmember Juenemann reminded residents that National Night Out is scheduled for Tuesday, August 6th. Acting Chief Kvam provided additional information. 2. Cable Survey Councilmember Cardinal gave a report on the results of the Ramsey-Washington County Cable Commission Survey. 3. Business Meeting Councilmember Cardinal informed residents that a breakfast business meeting will be held on Thursday, July 11th at 7:30-9:00 a.m. at the Maplewood Community Center. The topic of the July 8, 2013 City Council Meeting Minutes 10 meeting will be on the master plan for the vision of city parks, trails and preserves for the next 20 years. 4. Solar Energy Report Councilmember Cardinal requested a report from staff on the energy savings with the Solar Energy Panels that are located on campus. O. ADJOURNMENT Mayor Rossbach adjourned the meeting at 7:54 p.m.